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09 - June 23, 2015 MinutesCOUNTY COUNCIL MINUTES Tuesday, June 23, 2015 The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present. Warden Ens in the Chair. ADOPTION OF MINUTES Moved by Councillor Currie Seconded by Councillor Marr THAT the minutes of the meeting held on June 9, 2015 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. DELEGATIONS 2015 Health Status Report Dr. Joyce Lock, Medical Officer of Health, Elgin St. Thomas Public Health, presented a PowerPoint overview of the 2015 Health Status Report for Elgin County and St. Thomas. Moved by Councillor Currie Seconded by Councillor Jones THAT the presentation titled "2015 Health Status Report" from the Medical Officer of Health, Elgin St. Thomas Public Health, dated June 23, 2015 be received and filed. - Carried. Elgin Clean Water Program Elizabeth VanHooren, General Manager/Secretary Treasurer and Betsy McClure, Stewardship Program Supervisor, Kettle Creek Conservation Authority, presented a PowerPoint overview of the program's process, project categories and progress to date. Moved by Councillor Wolfe Seconded by Councillor Currie THAT the presentation titled "Elgin Clean Water Program" from the Kettle Creek Conservation Authority, dated June 23, 2015 be received and filed. - Carried. Moved by Councillor Martyn Seconded by Councillor McWilliam THAT $20,000 for the Elgin Clean Water Program be included for consideration in the 2016 budget. - Carried. Council recessed at 9:55 a.m. and reconvened at 10:09 a.m. During the recess the participating Mayors and Municipal Clerks signed the Elgin Group OPP Contract. Moved by Councillor Martyn Seconded by Councillor Wolfe THAT we do now move into Committee Of The Whole Council. - Carried. County Council REPORTS 2 June 23, 2015 Tender for Bradley Creek Culvert Replacement on John Street South in Aylmer (Contract No. 6290-14-02) — Deputy Director of Engineering Services The deputy director presented the report recommending that the tender for the Bradley Creek Culvert replacement be re -issued for construction in the summer of 2016 to encourage competitive bidding. Moved by Councillor Jones Seconded by Councillor Mennill THAT Contract No. 6290-14-02 for the Bradley Creek Culvert Replacement be re -issued in the fall of 2015. - Carried. Award of Tender for Players Bridge Hill (County Road 45) Storm Sewer Rehabilitation (Contract No. 6200-15-01) — Deputy Director of Engineering Services The deputy director presented the report recommending that Council award Gary D. Robinson Contracting Ltd. the tender for the Players Bridge Hill (County Road 45) Storm Sewer Rehabilitation. Moved by Councillor Currie Seconded by Councillor Marr THAT Gary D. Robinson Contracting Ltd. be selected for the Players Bridge Hill (County Road 45) Storm Sewer Rehabilitation Tender, Contract No. 6200-15-01 at a total price of $453,765.00 exclusive of H.S.T.; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contract. - Carried. Approval to Award Tender - Traffic Signal Replacement and Intersection Control Beacon Installation — Deputy Director of Engineering Services The deputy director presented the report requesting permission for staff to award one tender prior to the July 28, 2015 Council meeting for the replacement of the Traffic Signal infrastructure located at Sunset Road and John Wise Line and for the installation of a new Intersection Control Beacon at Ron McNeil Line and Dalewood Road, in an effort to expedite the project. Moved by Councillor Marr Seconded by Councillor Currie THAT staff award the tender according to the County's Purchasing Policy and within budget allocations for the following two projects: (a) Traffic Signal Replacement (Sunset Road and John Wise Line) — Contract No. 6290-15-05, (b) Intersection Control Beacon (Ron McNeil Line and Dalewood Road) — Contract No. 6290-15-04; and, THAT staff report back to Council with the results at the July 28, 2015 Council meeting. - Carried. 2015-16 Ontario Library Capacity Fund Grant — Director of Community and Cultural Services The director presented the report informing Council that the Elgin County Library will receive a provincial grant of $13,824 through the Ontario Library Capacity Fund. County Council Moved by Councillor Martyn Seconded by Councillor Mennill 3 June 23, 2015 THAT Warden and Chief Administrative Officer enter into a funding agreement with the Province of Ontario in the amount of $13,824 under the Ontario Library Capacity Fund and that a project be established in the 2015 and 2016 budgets of the Elgin County Library according to the terms of the agreement; and, THAT the Warden on behalf of Council issue a letter of appreciation to the Ontario Minister of Tourism, Culture and Sport. - Carried. Homes - Medical Director Agreement - Terrace Lodge — Director of Homes and Seniors Services The director presented the report seeking approval to enter into a three-year contract with Dr. Michael Toth for the provision of Medical Director Services at Terrace Lodge. Moved by Councillor Jones Seconded by Councillor McWilliam THAT Council authorize staff to sign the 3 -year agreement from June 1, 2015 to May 31, 2018 with Dr. Michael Toth for the provision of Medical Director Services to Terrace Lodge. - Carried. Homes - Policy Manual Review and Revisions - Nursing Sections H - M — Director of Homes and Seniors Services The director presented the report informing Council that the Homes' Policy Manual for Nursing Sections H -M has been reviewed and revised as required by the Long Term Care Homes Act, 2007. Moved by Councillor Currie Seconded by Councillor Martyn THAT Council approve the County of Elgin Homes and Seniors Services Policy Manual review and revisions for Nursing Sections H - M effective June 23, 2015. - Carried. Homes - Policy Manual Review and Revisions - Maintenance — Director of Homes and Seniors Services The director presented the report informing Council that the Homes' Policy Manual for Maintenance has been reviewed and revised as required by the Long Term Care Homes Act, 2007. Moved by Councillor Currie Seconded by Councillor Jones THAT Council approve the County of Elgin Homes and Seniors Services Policy Manual Review and Revisions for Maintenance effective June 23, 2015. - Carried. Homes - Multi -Sector Service Accountability Agreement - Schedule G - Form of Compliance Declaration — Director of Homes and Seniors Services The director presented the report requesting permission to sign the Multi -Sector Service Accountability Agreement (M -SAA) with the South West Local Health Integration Network (SWLH I N). County Council Moved by Councillor Currie Seconded by Councillor Mennill 4 June 23, 2015 THAT staff be directed to sign the 2014 — 2015 Multi -Sector Service Accountability Agreement Declaration of Compliance — Schedule G. - Carried. May Budget Performance — Director of Financial Services The director presented the budget comparison for May 2015 for the County with favourable performance for the month of $113,000 bringing the year-to-date to $298,000 favourable. Moved by Councillor Wolfe Seconded by Councillor Martyn THAT the report titled "May Budget Performance" from the Director of Financial Services, dated June 16, 2015 be received and filed. - Carried. Capping and Claw -back — Director of Financial Services The director presented the report describing the mechanisms Elgin County uses to mitigate the tax burden shift to Current Value Assessment and recommending the County maintain using these mechanisms. Moved by Councillor Marr Seconded by Councillor Mennill THAT County tax policy set the annualized tax limit increase at 10%; the prior years current value assessment (CVA) tax limit increase at 5%; the CVA threshold for protected (increasing) properties at $250; the CVA threshold for clawed -back (decreasing) properties at $250; exclude properties that were at CVA tax in the previous year from the capping and claw -back calculation in the current year; and exclude properties that would move from being capped in the previous year to be clawed back in the current year or from being clawed back in the previous year to be capped in the current year as a result of the changes to the CVA tax; and, THAT the necessary by-laws be adopted. - Carried. 2014 Annual Report — Director of Financial Services The director presented the Elgin County 2014 Annual Report containing a summary of the 2014 Financial Results and 2014 Budget. The report also contained a summary of Council and staff achievements during 2014. Moved by Councillor Marr Seconded by Councillor Currie THAT the report titled "2014 Annual Report" dated June 8, 2015 be received and filed; and, THAT the 2014 Annual Report and Financial Information Return (FIR) be approved for publication. - Carried. Results of Council Survey for Visioning Session (2015-2018) — Chief Administrative Officer The Chief Administrative Officer presented the results of the Council Survey for Visioning Session. County Council Moved by Councillor Jones Seconded by Councillor McWilliam 5 June 23, 2015 THAT Health Recruitment be included in Question #1 as a sixth priority in the list of Top Priorities for the Term of Council. - Carried. Moved by Councillor Marr Seconded by Councillor McWilliam THAT "Convince School Boards of importance of rural schools" be included in Question #2 as a fourth goal in the list of Top Goals for 2015-2016. - Carried. Councillors, by consensus added discussions of fire services and improved communications in general to Question #5 - One Thing You Would Like to Change about the County. It was also decided that the Council Highlights Document that is circulated to Councillors after each meeting will also be sent to the Councils of partner municipalities. Additionally, by consensus Council amended Question #9 - Primary Threat to the County, to be "Lack of sustainable and predictable funding sources". Moved by Councillor Mennill Seconded by Councillor Jones THAT the County Survey for Visioning Session (2015-2018) be approved as amended. - Carried. CORRESPONDENCE Items for Consideration 1. Privatization (Sale) of Hydro One: a) Katrina Miller, Keep Hydro Public, requesting endorsement of resolution opposing the privatization of Hydro One. b) Western Ontario Wardens' Caucus (WOWC), seeking adoption of resolution to stop the sale of Hydro One assets. 2. Tija Dirks, Director, Transportation Planning Branch, Ministry of Transportation requesting the County of Elgin appoint a representative (by June 24th) to participate in an information session re: High Speed Rail (HSR) service in the Toronto to Windsor corridor. The following recommendation was adopted in regard to Correspondence Item #1(a): Moved by Councillor Jones Seconded by Councillor Wiehle THAT Correspondence Item #1(a) be received and filed. - Carried. The following recommendation was adopted in regards to Correspondence Item #1(b): Moved by Councillor Marr Seconded by Councillor Wiehle THAT the Corporation of the County of Elgin support the Western Ontario Wardens' Caucus (WOWC) resolution to stop the sale of Hydro One assets. - Carried. County Council 6 June 23, 2015 The following recommendation was adopted in regard to Correspondence Item #2: Moved by Councillor Marr Seconded by Councillor Jones THAT the Corporation of the County of Elgin appoint a staff member at the discretion of the Chief Administrative Officer to participate on the High Speed Rail (HSR) Committee. - Carried. Items for Information (Consent Agenda) 1. Madeleine Meilleur, Attorney General, responding to MPP Jeff Yurek's request for a meeting to discuss the use of space at the new Elgin County Courthouse for Provincial Offences Act (POA) court facilities. 2. Hon. Bill Mauro, Minister of Natural Resources and Forestry, responding to letter of support regarding the Ontario Imagery Strategy. 3. Ken Loveland, Acting CAO/Clerk for the Township of Southwold, announcing his resignation from the Elgin County Land Division Committee. Moved by Councillor Martyn Seconded by Councillor Wiehle THAT Correspondence Items #1 — 3 be received and filed. - Carried. OTHER BUSINESS Statements/Inquiries by Members The Director of Homes and Seniors Services updated Council on the status of the Terrace Lodge redevelopment. On June 22, 2015 staff teleconferenced with the Capital Investment Branch of the Ministry of Health and Long -Term Care and the LHIN. The purpose of the meeting was to review the previously submitted survey and review the information to be provided in the funding application process. The application will arrive in the first few weeks of July. The likelihood of the application being accepted is high, particularly because Elgin County is well prepared to begin building. Formal approvals will not be received until the fall. The Ministry did not take issue with the 100 Bed Option and therefore a previously requested meeting with the Minister will not be required. Councillor Marr spoke about the Blue Flag Beach and the continuing efforts to make Port Stanley Main Beach accessible with the addition of two Hippocamps (beach wheelchairs). Councillor McWilliam wanted to know if any of the Mayors had been invited to Premier Wynne's meeting last week. No Elgin mayors were invited. The Chief Administrative Officer and Warden attended the Western Ontario Wardens' Caucus Conference in Blythe and noted that only approximately 25% of the mayors in attendance had been invited. Councillor Mennill wanted to clarify the schedule for the Warden's Charity Golf Tournament on June 25, 2015. The Director of Community and Cultural Services confirmed that breakfast and registration would take place at 9:30 a.m. and the Putting Challenge between the Warden and the Mayor of the City of St. Thomas would take place at 10:15 a.m. with Tee -Off at 10:30 a.m. Warden Ens attended the induction of the late Honourable Fletcher S. Thomas into the Ontario Agricultural Hall of Fame. The Honourable Fletcher S. Thomas was an MP representing Elgin County and also served as Minister of Agriculture among other accomplishments. Notice of Motion — None. Matters of Urgency — None. County Council Closed Meeting Item Moved by Councillor Currie Seconded by Councillor Jones 7 June 23, 2015 THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Municipal Act Section 240.2 (c): a proposed or pending acquisition or disposition of land by the municipality or local board — Update #6 Dexter Line Land Purchases. - Carried. Moved by Councillor Currie Seconded by Councillor Jones THAT we do now rise and report. - Carried. Moved by Councillor Martyn Seconded by Councillor Currie THAT the Confidential Update (#6) on the acquisition of lands along the preferred route for the relocation of parts of Dexter Line from the Chief Administrative Officer be received and filed. - Carried. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Jones Seconded by Councillor Mennill THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY-LAWS Moved by Councillor Mennill Seconded by Councillor Currie THAT By -Law No. 15-19 "Being a By -Law to Establish Revenue Neutral Clawback Percentages for Certain Property Classes" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Marr Seconded by Councillor Jones THAT By -Law No. 15-20 "Being a By -Law to Adopt Optional Tools for the Purposes of Administering Limits for the Commercial, Industrial and Multi -Residential Property Classes" be read a first, second and third time and finally passed. - Carried. In response to correspondence for Information Item #3 from the Municipality of Dutton Dunwich regarding its vacant Land Division appointment, the following was introduced: Moved by Councillor McWilliam Seconded by Councillor Wiehle THAT County Council approve the nomination and appoint Lorne McLeod to the Elgin County Land Division Committee. - Carried. County Council Moved by Councillor Jones Seconded by Councillor Currie 8 June 23, 2015 THAT By -Law No. 15-21 "Being a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the June 23, 2015 Meeting" be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor Currie Seconded by Councillor Mennill THAT we do now adjourn at 11:35 a.m. and meet again on July 28, 2015 at the County Administration Building Council Chambers at 9:00 a.m. Mark McDonald, Chief Administrative Officer. - Carried. Paul Ens, Warden.