09 - June 23, 2015 MinutesCOUNTY COUNCIL MINUTES
Tuesday, June 23, 2015
The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all
members present.
Warden Ens in the Chair.
ADOPTION OF MINUTES
Moved by Councillor Currie
Seconded by Councillor Marr
THAT the minutes of the meeting held on June 9, 2015 be adopted.
- Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF —
None.
DELEGATIONS
2015 Health Status Report
Dr. Joyce Lock, Medical Officer of Health, Elgin St. Thomas Public Health, presented a
PowerPoint overview of the 2015 Health Status Report for Elgin County and St. Thomas.
Moved by Councillor Currie
Seconded by Councillor Jones
THAT the presentation titled "2015 Health Status Report" from the Medical Officer of Health,
Elgin St. Thomas Public Health, dated June 23, 2015 be received and filed.
- Carried.
Elgin Clean Water Program
Elizabeth VanHooren, General Manager/Secretary Treasurer and Betsy McClure, Stewardship
Program Supervisor, Kettle Creek Conservation Authority, presented a PowerPoint overview of
the program's process, project categories and progress to date.
Moved by Councillor Wolfe
Seconded by Councillor Currie
THAT the presentation titled "Elgin Clean Water Program" from the Kettle Creek Conservation
Authority, dated June 23, 2015 be received and filed.
- Carried.
Moved by Councillor Martyn
Seconded by Councillor McWilliam
THAT $20,000 for the Elgin Clean Water Program be included for consideration in the 2016
budget.
- Carried.
Council recessed at 9:55 a.m. and reconvened at 10:09 a.m. During the recess the participating
Mayors and Municipal Clerks signed the Elgin Group OPP Contract.
Moved by Councillor Martyn
Seconded by Councillor Wolfe
THAT we do now move into Committee Of The Whole Council.
- Carried.
County Council
REPORTS
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June 23, 2015
Tender for Bradley Creek Culvert Replacement on John Street South in Aylmer (Contract
No. 6290-14-02) — Deputy Director of Engineering Services
The deputy director presented the report recommending that the tender for the Bradley Creek
Culvert replacement be re -issued for construction in the summer of 2016 to encourage
competitive bidding.
Moved by Councillor Jones
Seconded by Councillor Mennill
THAT Contract No. 6290-14-02 for the Bradley Creek Culvert Replacement be re -issued
in the fall of 2015.
- Carried.
Award of Tender for Players Bridge Hill (County Road 45) Storm Sewer Rehabilitation
(Contract No. 6200-15-01) — Deputy Director of Engineering Services
The deputy director presented the report recommending that Council award Gary D. Robinson
Contracting Ltd. the tender for the Players Bridge Hill (County Road 45) Storm Sewer
Rehabilitation.
Moved by Councillor Currie
Seconded by Councillor Marr
THAT Gary D. Robinson Contracting Ltd. be selected for the Players Bridge Hill (County
Road 45) Storm Sewer Rehabilitation Tender, Contract No. 6200-15-01 at a total price
of $453,765.00 exclusive of H.S.T.; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contract.
- Carried.
Approval to Award Tender - Traffic Signal Replacement and Intersection Control Beacon
Installation — Deputy Director of Engineering Services
The deputy director presented the report requesting permission for staff to award one tender
prior to the July 28, 2015 Council meeting for the replacement of the Traffic Signal infrastructure
located at Sunset Road and John Wise Line and for the installation of a new Intersection
Control Beacon at Ron McNeil Line and Dalewood Road, in an effort to expedite the project.
Moved by Councillor Marr
Seconded by Councillor Currie
THAT staff award the tender according to the County's Purchasing Policy and within budget
allocations for the following two projects:
(a) Traffic Signal Replacement (Sunset Road and John Wise Line) — Contract No. 6290-15-05,
(b) Intersection Control Beacon (Ron McNeil Line and Dalewood Road) — Contract No.
6290-15-04; and,
THAT staff report back to Council with the results at the July 28, 2015 Council meeting.
- Carried.
2015-16 Ontario Library Capacity Fund Grant — Director of Community and Cultural
Services
The director presented the report informing Council that the Elgin County Library will receive a
provincial grant of $13,824 through the Ontario Library Capacity Fund.
County Council
Moved by Councillor Martyn
Seconded by Councillor Mennill
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June 23, 2015
THAT Warden and Chief Administrative Officer enter into a funding agreement with the
Province of Ontario in the amount of $13,824 under the Ontario Library Capacity Fund and that
a project be established in the 2015 and 2016 budgets of the Elgin County Library according to
the terms of the agreement; and,
THAT the Warden on behalf of Council issue a letter of appreciation to the Ontario Minister of
Tourism, Culture and Sport.
- Carried.
Homes - Medical Director Agreement - Terrace Lodge — Director of Homes and Seniors
Services
The director presented the report seeking approval to enter into a three-year contract with Dr.
Michael Toth for the provision of Medical Director Services at Terrace Lodge.
Moved by Councillor Jones
Seconded by Councillor McWilliam
THAT Council authorize staff to sign the 3 -year agreement from June 1, 2015 to May 31, 2018
with Dr. Michael Toth for the provision of Medical Director Services to Terrace Lodge.
- Carried.
Homes - Policy Manual Review and Revisions - Nursing Sections H - M — Director of
Homes and Seniors Services
The director presented the report informing Council that the Homes' Policy Manual for Nursing
Sections H -M has been reviewed and revised as required by the Long Term Care Homes Act,
2007.
Moved by Councillor Currie
Seconded by Councillor Martyn
THAT Council approve the County of Elgin Homes and Seniors Services Policy Manual review
and revisions for Nursing Sections H - M effective June 23, 2015.
- Carried.
Homes - Policy Manual Review and Revisions - Maintenance — Director of Homes and
Seniors Services
The director presented the report informing Council that the Homes' Policy Manual for
Maintenance has been reviewed and revised as required by the Long Term Care Homes Act,
2007.
Moved by Councillor Currie
Seconded by Councillor Jones
THAT Council approve the County of Elgin Homes and Seniors Services Policy Manual Review
and Revisions for Maintenance effective June 23, 2015.
- Carried.
Homes - Multi -Sector Service Accountability Agreement - Schedule G - Form of
Compliance Declaration — Director of Homes and Seniors Services
The director presented the report requesting permission to sign the Multi -Sector Service
Accountability Agreement (M -SAA) with the South West Local Health Integration Network
(SWLH I N).
County Council
Moved by Councillor Currie
Seconded by Councillor Mennill
4
June 23, 2015
THAT staff be directed to sign the 2014 — 2015 Multi -Sector Service Accountability Agreement
Declaration of Compliance — Schedule G.
- Carried.
May Budget Performance — Director of Financial Services
The director presented the budget comparison for May 2015 for the County with favourable
performance for the month of $113,000 bringing the year-to-date to $298,000 favourable.
Moved by Councillor Wolfe
Seconded by Councillor Martyn
THAT the report titled "May Budget Performance" from the Director of Financial Services, dated
June 16, 2015 be received and filed.
- Carried.
Capping and Claw -back — Director of Financial Services
The director presented the report describing the mechanisms Elgin County uses to mitigate
the tax burden shift to Current Value Assessment and recommending the County maintain
using these mechanisms.
Moved by Councillor Marr
Seconded by Councillor Mennill
THAT County tax policy set the annualized tax limit increase at 10%; the prior years current
value assessment (CVA) tax limit increase at 5%; the CVA threshold for protected (increasing)
properties at $250; the CVA threshold for clawed -back (decreasing) properties at $250; exclude
properties that were at CVA tax in the previous year from the capping and claw -back calculation
in the current year; and exclude properties that would move from being capped in the previous
year to be clawed back in the current year or from being clawed back in the previous year to be
capped in the current year as a result of the changes to the CVA tax; and,
THAT the necessary by-laws be adopted.
- Carried.
2014 Annual Report — Director of Financial Services
The director presented the Elgin County 2014 Annual Report containing a summary of the
2014 Financial Results and 2014 Budget. The report also contained a summary of Council
and staff achievements during 2014.
Moved by Councillor Marr
Seconded by Councillor Currie
THAT the report titled "2014 Annual Report" dated June 8, 2015 be received and filed; and,
THAT the 2014 Annual Report and Financial Information Return (FIR) be approved for
publication.
- Carried.
Results of Council Survey for Visioning Session (2015-2018) — Chief Administrative
Officer
The Chief Administrative Officer presented the results of the Council Survey for Visioning
Session.
County Council
Moved by Councillor Jones
Seconded by Councillor McWilliam
5
June 23, 2015
THAT Health Recruitment be included in Question #1 as a sixth priority in the list of Top
Priorities for the Term of Council.
- Carried.
Moved by Councillor Marr
Seconded by Councillor McWilliam
THAT "Convince School Boards of importance of rural schools" be included in Question #2 as a
fourth goal in the list of Top Goals for 2015-2016.
- Carried.
Councillors, by consensus added discussions of fire services and improved communications in
general to Question #5 - One Thing You Would Like to Change about the County. It was also
decided that the Council Highlights Document that is circulated to Councillors after each
meeting will also be sent to the Councils of partner municipalities.
Additionally, by consensus Council amended Question #9 - Primary Threat to the County, to be
"Lack of sustainable and predictable funding sources".
Moved by Councillor Mennill
Seconded by Councillor Jones
THAT the County Survey for Visioning Session (2015-2018) be approved as amended.
- Carried.
CORRESPONDENCE
Items for Consideration
1. Privatization (Sale) of Hydro One:
a) Katrina Miller, Keep Hydro Public, requesting endorsement of resolution opposing
the privatization of Hydro One.
b) Western Ontario Wardens' Caucus (WOWC), seeking adoption of resolution to stop
the sale of Hydro One assets.
2. Tija Dirks, Director, Transportation Planning Branch, Ministry of Transportation requesting
the County of Elgin appoint a representative (by June 24th) to participate in an information
session re: High Speed Rail (HSR) service in the Toronto to Windsor corridor.
The following recommendation was adopted in regard to Correspondence Item #1(a):
Moved by Councillor Jones
Seconded by Councillor Wiehle
THAT Correspondence Item #1(a) be received and filed.
- Carried.
The following recommendation was adopted in regards to Correspondence Item #1(b):
Moved by Councillor Marr
Seconded by Councillor Wiehle
THAT the Corporation of the County of Elgin support the Western Ontario Wardens' Caucus
(WOWC) resolution to stop the sale of Hydro One assets.
- Carried.
County Council
6
June 23, 2015
The following recommendation was adopted in regard to Correspondence Item #2:
Moved by Councillor Marr
Seconded by Councillor Jones
THAT the Corporation of the County of Elgin appoint a staff member at the discretion of the
Chief Administrative Officer to participate on the High Speed Rail (HSR) Committee.
- Carried.
Items for Information (Consent Agenda)
1. Madeleine Meilleur, Attorney General, responding to MPP Jeff Yurek's request for a meeting
to discuss the use of space at the new Elgin County Courthouse for Provincial Offences Act
(POA) court facilities.
2. Hon. Bill Mauro, Minister of Natural Resources and Forestry, responding to letter of support
regarding the Ontario Imagery Strategy.
3. Ken Loveland, Acting CAO/Clerk for the Township of Southwold, announcing his resignation
from the Elgin County Land Division Committee.
Moved by Councillor Martyn
Seconded by Councillor Wiehle
THAT Correspondence Items #1 — 3 be received and filed.
- Carried.
OTHER BUSINESS
Statements/Inquiries by Members
The Director of Homes and Seniors Services updated Council on the status of the Terrace
Lodge redevelopment. On June 22, 2015 staff teleconferenced with the Capital Investment
Branch of the Ministry of Health and Long -Term Care and the LHIN. The purpose of the
meeting was to review the previously submitted survey and review the information to be
provided in the funding application process. The application will arrive in the first few weeks of
July. The likelihood of the application being accepted is high, particularly because Elgin County
is well prepared to begin building. Formal approvals will not be received until the fall. The
Ministry did not take issue with the 100 Bed Option and therefore a previously requested
meeting with the Minister will not be required.
Councillor Marr spoke about the Blue Flag Beach and the continuing efforts to make Port
Stanley Main Beach accessible with the addition of two Hippocamps (beach wheelchairs).
Councillor McWilliam wanted to know if any of the Mayors had been invited to Premier Wynne's
meeting last week. No Elgin mayors were invited. The Chief Administrative Officer and Warden
attended the Western Ontario Wardens' Caucus Conference in Blythe and noted that only
approximately 25% of the mayors in attendance had been invited.
Councillor Mennill wanted to clarify the schedule for the Warden's Charity Golf Tournament on
June 25, 2015. The Director of Community and Cultural Services confirmed that breakfast and
registration would take place at 9:30 a.m. and the Putting Challenge between the Warden and
the Mayor of the City of St. Thomas would take place at 10:15 a.m. with Tee -Off at 10:30 a.m.
Warden Ens attended the induction of the late Honourable Fletcher S. Thomas into the Ontario
Agricultural Hall of Fame. The Honourable Fletcher S. Thomas was an MP representing Elgin
County and also served as Minister of Agriculture among other accomplishments.
Notice of Motion — None.
Matters of Urgency — None.
County Council
Closed Meeting Item
Moved by Councillor Currie
Seconded by Councillor Jones
7
June 23, 2015
THAT we do now proceed into closed meeting session in accordance with the Municipal Act to
discuss matters under Municipal Act Section 240.2 (c): a proposed or pending acquisition or
disposition of land by the municipality or local board — Update #6 Dexter Line Land Purchases.
- Carried.
Moved by Councillor Currie
Seconded by Councillor Jones
THAT we do now rise and report.
- Carried.
Moved by Councillor Martyn
Seconded by Councillor Currie
THAT the Confidential Update (#6) on the acquisition of lands along the preferred route for
the relocation of parts of Dexter Line from the Chief Administrative Officer be received and
filed.
- Carried.
Motion to Adopt Recommendations of the Committee of the Whole
Moved by Councillor Jones
Seconded by Councillor Mennill
THAT we do now adopt recommendations of the Committee Of The Whole.
- Carried.
BY-LAWS
Moved by Councillor Mennill
Seconded by Councillor Currie
THAT By -Law No. 15-19 "Being a By -Law to Establish Revenue Neutral Clawback Percentages
for Certain Property Classes" be read a first, second and third time and finally passed.
- Carried.
Moved by Councillor Marr
Seconded by Councillor Jones
THAT By -Law No. 15-20 "Being a By -Law to Adopt Optional Tools for the Purposes of
Administering Limits for the Commercial, Industrial and Multi -Residential Property Classes" be
read a first, second and third time and finally passed.
- Carried.
In response to correspondence for Information Item #3 from the Municipality of Dutton Dunwich
regarding its vacant Land Division appointment, the following was introduced:
Moved by Councillor McWilliam
Seconded by Councillor Wiehle
THAT County Council approve the nomination and appoint Lorne McLeod to the Elgin County
Land Division Committee.
- Carried.
County Council
Moved by Councillor Jones
Seconded by Councillor Currie
8
June 23, 2015
THAT By -Law No. 15-21 "Being a By -Law to Confirm Proceedings of the Municipal Council of
the Corporation of the County of Elgin at the June 23, 2015 Meeting" be read a first, second
and third time and finally passed.
- Carried.
ADJOURNMENT
Moved by Councillor Currie
Seconded by Councillor Mennill
THAT we do now adjourn at 11:35 a.m. and meet again on July 28, 2015 at the County
Administration Building Council Chambers at 9:00 a.m.
Mark McDonald,
Chief Administrative Officer.
- Carried.
Paul Ens,
Warden.