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August 13, 2015 MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING AUGUST 13, 2015 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING ------------------------------------------------------------------------------------------------------------ DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al —A13) *July 16, 2015 Council *July 29, 2015 Public Meeting —Wind Energy BUSINESS ARISING FROM MINUTES DELEGATIONS 10:00 a.m. Zoning Amendment (Van Dyk) (131) Proposed Severance - Cornwall (C9a) 11:30 a.m. Consideration Meeting —Axford Drain (under separate cover) 11:45 a.m. Consideration Meeting — McDonald Drain (under separate cover) 1:30 p.m. Wind Turbines —this portion of the meeting will be held in the Rodney Fire Department Training Room (C8g) 1:30 p.m. Mac Ford, WEROWT REPORTS (C1-C10) 1. ROADS a) `Monthly Report b) *Report— Mutual Drain Agreement August 13, 2015 ............. Page 2 2. RECREATION/EMERGENCY MANAGEMENT a) *Monthly Report b) *Report—West Lorne Optimist Request for Funding 3. WATER DISTRIBUTION SYSTEM a) *Operations Report 4. WASTEWATER 5. BUILDING 6. BY-LAW ENFORCEMENT a) *Monthly Report 7. DRAINS a) Tender for Hickory Grove Drain b) *Petition under Section 78 — Shaw Drain c) *Report— Culvert Replacement-Argyle Line 8. ADMINISTRATION a) *WESA Report— Draft Spring 2015 Monitoring Report b) *WESA Report— Draft Final Trigger Mechanism and Contingency Plan c) *Report— Service Ontario Office d) *Report-- Proposal for Portable Accessible Ramp e) *Report— Potential Solar Projects at municipal facilities f) Livestock kill — Fagundes g) `Report—Wind Turbine Developments h) *Report— RES - Elgin Wind Farm i) *Report— Fencing By-laws August 13, 2015 ............. Page 3 j) `Report— Landfill Operations RFP Evaluation and Recommendations k) *Report— Port Glasgow Trailer Park Association 1) *Report— Streetlight Maintenance Program 9. PLANNING a) *Report— Proposed Consent Application — Brian Cornwall 10. ACCOUNTS CORRESPONDENCE (D1 — D15) COUNCIL CONSIDERATION —ACTION RECOMMENDED: 1.* Glenn Coleman -- Condition of sidewalk on Queens Line East; 2.* Enterprise Elgin — Business Plan Competition; 3.* Haldimand County —Vacancy rebate program; 4.* Township of Havelock-Belmont-Methuen — Request for support of the opposition to the sale Hydro One; 5.* County of Elgin Land Division Committee — Notice of application for consent— NO. E 26115 — Part Lots 4 & 5, Concession 14, (Lakewood Aldborough Bluffs Inc.); 6.* County of Elgin Land Division Committee — Notice of application for consent— NO. E 52115 — Part Lot 41, Registered Plan 72, (Lutsch); 7.* County of Elgin Land Division Committee — Notice of application for consent— NO. E 53115 — Part Lot 24, Concession 8, (Small); 8.* County of Elgin Land Division Committee — Notice of application for consent— NO. E 56115 — Part Lot 7, Concession 10, West Elgin — (Lapadat); 9.* Municipality of Wawa — Safer Communities — 1,000 Officers Partnership (1,000 Officers) Program; 10. *RES —solar projects; RECOMMENDED TO ACCEPT & FILE; 11. AMO • Watchfile — July 9, 2015; • Watchfile — July 16, 2015; • Watchfile — July 23, 2015; Watchfile — July 30, 2015; August 13, 2015 ............. Page 4 • Watchfile --August 6, 2015; • AMO's submission to the Provincial Consultations on the update to the long term affordable housing strategy; • Infrastructure Funding; • Special Advisor releases Community Hubs Report; 12, Ontario Energy Board notice to customers of Union Gas Limited; 13, Great Lakes and Water Policy Section (MNRF) -- Notification of Environmental Registry Posting of the Conservation Authorities Act Review Discussion Paper; 14. Conservation Authorities Act Review Engagement Session — September 8th, London; 15. Elgin County— 7t" Annual Warden's Charity Golf Tournament; BY-LAWS: By-law No. 2015-54 Rezoning — Lift "H" — 203 Fourth Street (Van Dyke) By-law No. 20 15-55 Division Fence By-law By-law No. 2015-56 Boundary Fence By-law By-law No. 2015-57 Axford 'Drain Extension By-law No. 2015-58 McDonald Drain Branch "A" By-law No-. 2015-59 Authorize mutual drain agreement (Part of Lots D & 1, Concession 13) By-law No. 2015-60 Authorize agreement with RealTerm Energy MINUTES (E1-E3) June 9, 2015 West Elgin Arena Board `June 19, 2015 West Elgin Recreation Committee 'June 26, 2015 Port Glasgow Trailer Park Liaison Committee NOTICE OF MOTION OTHER BUSINESS (G1) 1. Council announcements * Information enclosed August 13, 2015 ............. Page 5 CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS: September 10, 2015 Council September 25, 2015 Council Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. A- 1 MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS JULY 16,2015 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Joe Seman, Jonathan Wolf, Richard Leatham STAFF PRESENT Scott Gawley,AdministratorlTreasurer Lee Gosnell. Public Works Superintendent Jeff Slater, Recreation Superintendent Heather.fames, Planner ALSO PRESENT: Dale LeBritton, OCWA CALL TO ORDER The Mayor called the meeting to order at 9:30 a.m. DECLARATION OF PECUNIARY.INTEREST None declared ADOPTION OF AGENDA RES. NO.1 Moved by Bodnar Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin approves the agenda for July 16th, 2015 as printed and circulated: DISPOSITION: Carried APPROVAL OF MINUTES RES. NO.2 Moved by Leatham Seconded by Wolf RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated: June 25, 2015 Council DISPOSITION: Carried BUSINESS ARISING FROM MINUTES DELEGATIONS A — a July 16, 2015 .....Page 2 of 8 REPORTS 1. ROADS a) Monthly Report RES. NO.3 Moved by Seman Seconded by Wolf RESOLVED that the July 2015 Roads Report be received. DISPOSITION: Carried b Report—VAC Truck RES. NOA Moved by Bodnar Seconded by Leatham RESOLVED that the report from the Public Works Superintendent re: VAC truck be received; AND be purchased from Vermeer Canada Inc. at a cost of$90,000 plus applicable taxes. DISPOSITION: Carried c) Report—Plow E uc]_ipment RES. NO.5 Moved by Seman Seconded by Leatham RESOLVED that the report from the Public Works Superintendent re: Plow Equipment be received; AND be purchased from Viking-Cives LTD at a cost of$118,420.00 plus applicable taxes. DISPOSITION: Carried d Re ort—Scott Pit—Use of Ha RES. NO.6 Moved by Leatham Seconded by Bodnar RESOLVED that the report from the Public Works Superintendent re: Scott Pit—Use of Hay be received; AND the necessary by-law be brought forward. DISPOSITION: Carried 2. RECREATION/EMERGENCY MANAGEMENT a)Monthly Report RES. NO.7 Moved by Wolf Seconded by Leatham RESOLVED that the Recreation Report dated July 16, 2015 be received. DISPOSITION: Carried Dale LeBritton joined the meeting. 3.WATER DISTRIBUTION SYSTEM a Operations Rel2ort RES. NO.8 Moved by Bodnar Seconded by Seman A - 3 July 16, 2015 .....Page 3 of 8 RES. NO. 8 cont'd RESOLVED that the June 2015 Operations Reports for the West Elgin Distribution System be received. DISPOSITION: Carried b Report—Water Storage Facility Inspection&Cleaning—Rodngy Elevated Tank RES. NO.9 Moved by Leatham Seconded by Wolf RESOLVED that the Water Storage Facility Inspection and Cleaning—Rodney Elevated Tank Report prepared by Watech Services be received. DISPOSITION: Carried c OCWA's One Water Educational Program RES. NO.10 Moved by Wolfe Seconded by Bodnar RESOLVED that the OCWA's One Water Educational Program information be received; AND support for West Elgin schools. DISPOSITION: Carried 4.WASTEWATER a) Operations Report—Rodney Wastewater Treatment Plant RES. N0,11 Moved by Seman Seconded by Bodnar RESOLVED that the June 2015 Operations Report for the Rodney Wastewater Treatment Plant be received. DISPOSITION: Carried b Operations Re ort—West Lorne Wastewater Treatment Plant RES. NO.12 Moved by Leatham Seconded by Wolfe RESOLVED that the June 2015 Operations Report for the West Lorne Wastewater Treatment Plant be received. DISPOSITION: Carried Dale LeBritton left the meeting S. BUILDING a) Monthly Report RES. NO.13 Moved by Seman Seconded by Wolf RESOLVED that the Building Report for June 2015 be received. DISPOSITION: Carried A- H July 16, 2015 .....Page 4 of 8 6. BY-LAW ENFORCEMENT a Monthl y Re ort RES. NO.14 Moved by Bodnar Seconded by Leatham RESOLVED that the By-law Enforcement Report for June 2015 be received. DISPOSITION: Carried 7. DRAINS 8.ADMINISTRATION a) Report—RES—Elgin Wind Farm Project RES. NO.15 Moved by Leatham Seconded by Bodnar RESOLVED that the report from the Clerk re: RES—Elgin Wind Farm Project be received. DISPOSITION: Carried b Audit Services RES. NO.16 Moved by Leatham Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of Scrlmgeour&Company in the amount of $18,500 per year plus taxes for audit services for 2015-2017. DISPOSITION: Carried 9. PLANNING a) Report—Proposed Consent Application-Lutsch Also in attendance: John Miller, George Lutsch, Irene Lutsch RES. NO.17 Moved by Leatham Seconded by Wolf RESOLVED that the report from the Planner re: Proposed Consent Application for George&Susanna Lutsch be received. DISPOSITION: Carried b) Report—Proposed Consent Application-571419 Ontario Ltd. (Miller) Also in attendance: John Miller RES. NO.18 Moved by Seman Seconded by Bodnar RESOLVED that the report from the Planner re: Proposed Consent Application for 571419 Ontario Ltd. (Miller) be received. DISPOSITION: Carried 10.ACCOUNTS RES. NO.19 Moved by Leathai•n Seconded by Wolf July 16, 2015 .....Page 5 of 8 RES. NO. 19 cont'd RESOLVED that the Mayor and Administrator/Treasurer are hereby authorized to sign Payment Voucher#7 amounting to$618,967.01 in settlement of General, Road,Water, and Arena Accounts (including cheques# 19744-19870) DISPOSITION: Carried CORRESPONDENCE: 1. Ministry of Energy—Office of the Minister—Update on Ontario's 2013 Long-term Energy Plan (LTEP). 2. Community Schools Alliance-request for support as a member RES. NO.20 Moved by Bodnar Seconded by Leatham RESOLVED that the Municipality of West Elgin shall become a member of the Community Schools Alliance. DISPOSITION: Carried 3. Port Glasgow Trailer Park Association--request for a member of council to be appointed to their association.Topic has been deferred to the August 13,2015 Council Meeting. i 4. Municipality of Tweed-Disaster Relief Committee—request for fundraising support 5. Invenergy—Notice of Public Meeting,Thursday,July 23, 2015 at Dutton Recreation Centre, 7:00 to 9:00 pm 6. The Arts and Cookery Bank—request to use both sides of Munroe St. between 239 Graham Rd and the tracks on July 18, 2015 RES. NO.21 Moved by Wolf Seconded by Leatham RESOLVED that Council of the Municipality of West Elgin gives permission to The Arts&Cookery Bank to use municipal property located on both sides of Monroe Street between 239 Graham Road and the tracks on July 18, 2015. DISPOSITION: Carried 7. The Arts and Cookery Bank—Request for a"no objection" letter from the Clerk for a Liquor Sales Licence for a proposed extended licensed area RES. NO.22 Moved by Seman Seconded by Bodnar RESOLVED that Council of the Municipality of West Elgin has no objections to the proposed extended license area for The Arts& Cookery Bank's event on July 18, 2015, DISPOSITION: Carried 8. New Tecumseh—Electricity rates adopted June 22, 2015 9. News Release—High speed internet coming to Elgin-Middlesex-London July 16, 2015 .....Page 6 of 8 10. Township of Montague—Letter to Minister Raitt endorsing the City of Hamilton's opposition to the elimination of home mail delivery and installation of community mailboxes 11. AMO Watchfile—June 25, 2015; Watchfile—July 2, 2015; Municipal payment for 2015 blue box steward obligations; AMO report to member municipalities highlights of the June 2015 Board meeting 12. The Premier of Ontario—Acknowledgment of receipt of Council's resolution regarding Hydro One ownership 13. Ontario Waterpower—OWA supporting small waterpower expansion 14. Ontario Good Roads Association—OGRA to apply for intervener status in latest MMS challenge 15. Ontario Energy Board—Notice to customers of Union Gas Limited 16. Ministry of Agriculture, Food and Rural Affairs—Canada-Ontario Small Communities Fund (SCF) 17. Lower Thames Conservation Authority—Board of Director meeting minutes RES. NO.23 Moved by Seman Seconded by Bodnar RESOLVED that the above correspondence items numbered 1,4, 5, 8-18 be received and filed. DISPOSITION: Carried BY-LAWS 1. By-Law No. 2015-49—Fees&Charges—Port Glasgow Trailer Park RES. NO.24 Moved by Seman Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-Law to establish various fees and tariffs for services provided by the Port Glasgow Trailer Park and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: CARRIED RES. NO.25 Moved by Bodnar Seconded by Seman RESOLVED that a By-law to establish various fees and tariffs for services provided by the Port Glasgow Trailer Park be now read a third time and finally passed, signed, sealed and numbered By-law Number 2015-49—Fees&Charges—Port Glasgow Trailer Park DISPOSITION: Carried 2. By Law No. 2015-52—Agreement with Ryan Masse and Whitney Deyle RES. NO.26 Moved by Wolf Seconded by Bodnar July 16, 2015 .....Page 7 of 8 RES. NO. 26 cont'd RESOLVED that the mover be granted leave to introduce a By-Law to authorize the execution of a rental agreement between the Municipality of West Elgin and Ryan Masse and Whitney Deyle and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.27 Moved by Bodnar Seconded by Wolf RESOLVED that a By-law to authorize the execution of an rental agreement between the Municipality of West Elgin and Ryan Masse and Whitney Deyle be now read a third time and finally passed, signed, sealed and numbered By-law Number 2015-52— Agreement -Masse/Deyle DISPOSITION: Carried MINUTES RES. NO.28 Moved by Bodnar Seconded by Seman RESOLVED that the minutes of the following committee meetings be received: West Elgin Arena Board—May 12,2015 West Elgin Recreation Committee—May 19,2015 DISPOSITION: Carried OTHER BUSINESS 1. Council Announcements • West Elgin Community Health Centre Strategic Plan has been released. • Cactus, Cattle,and Cowboys was successful. • Canada Day celebrations were great, however,there were complaints regarding the fireworks. CLOSED SESSION RES. NO.29 Moved by Bodnar Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: • Personal matters about an identifiable individual (M.A. s.239(2)(b) • A proposed or pending acquisition or disposition of land (M.A. s.239 (2)(c) • Labour relations or employee negotiations(M.A. s.239(2)(d) DISPOSITION: Carried RES. NO.30 Moved by Leatham Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin do now rise and report DISPOSITION: Carried July 16, 2015 .....Page 8 of 8 RISE AND REPORT The Mayor reported that the Clerk will be retiring as of October 30, 2015, direction was given to staff about property matters, and approval of easement agreement. By-Law No. 2015-51 --Agreement with Norman Miller RES. NO.31 Moved by Wolf Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-Law to authorize the execution of an easement agreement between the Municipality of West Elgin and Norman Arthur Miller for a pedestrian walkway and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. N032 Moved by Leatham Seconded by Wolf RESOLVED that a By-law to authorize the execution of an easement agreement between the Municipality of West Elgin and Norman Arthur Miller for a pedestrian walkway be now read a third time and finally passed, signed, sealed and numbered By-law Number 2015-51 —Agreement -Norman Miller DISPOSITION: Carried CONFIRMING BY-LAW RES, NO.33 Moved by Bodnar Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on July 16th,2015 and this shall be the first and second reading and provisional adoption thereof DISPOSITION: Carried RES. NO.34 Moved by Seman Seconded by Bodnar RESOLVED that a By-law to confirm the proceedings of the meeting held on July 16th, 2015 be now read a third time and finally passed, signed,sealed and numbered By-law Number 2015-53- Confirming By-law July 16 2015 DISPOSITION: Carried ADJOURNMENT RES. NO.35 Moved by Wolf Seconded by Leatham RESOLVED that this Regular Meeting of Council shall adjourn at 12:30 p.m.to meet again on August 13, 2015. DISPOSITION: Carried These minutes were adopted on the 13th August, 2015 Mayor Clerk A - 9 MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING RODNEY LEGION JULY 29,2016 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors:Joe Seman, Jonathan Wolf, Richard Leatham STAFF PRESENT: Scott Gawley Administrator/Treasurer Norma Bryant Clerk Heather James Planner SUBJECT:WIND ENERGY Also in attendance: 150 members of public The Mayor called the meeting to order at 7:00 p.m. The Mayor explained the process for the evening. Presentations will be given by RES and WEROWT, and then written questions will be introduced and answered, Rebecca Crump, RES Ms. Crump gave a PowerPoint presentation. She noted that 86 comments have been received after their public open house on June 29th. The report, including copies of comments, is available for review on their website. RES is proposing up to 20 turbines. She reviewed RES community commitments including dark skies initiatives, greater setbacks than required, community input into the project design, appropriate setbacks to important natural features and significant wildlife habitat. She introduced Melissa Whitfield Aslund, PhD, a scientist with Instrinsk and Mike Wright a biologist from Dillon Consulting. Ross McKitrick Professor of Economics University of Guelph, on behalf of WEROWT Mr. McKitrick gave a PowerPoint presentation focusing on"Why wind turbines are not a good idea": He reviewed the following points:doesn't improve air quality, wind is intermittent, affects power prices. Review of submitted uestions: The Mayor responded to questions 1 to 6. 1. West Elgin Council has already declared West Elgin an unwilling host of Wind Turbines. Why are we even having this meeting? The public meeting is Council's way of allowing for public input on RES's request for the Municipality of West Elgin to change its position as an Unwilling Host to Wind Turbines. July 29/1 5_Page 2 of 5 Given newly known information about the Vibrancy Fund and the current timing of the FIT program, Council thought that hearing what RES has to say and allowing ratepayers to participate to be a responsible action. This public meeting is an opportunity to provide input on our position as an Unwilling Host for Wind Turbines. 2. Has Council given consideration to the impact that this will have on tourism or families looking to purchase new homes? would invite those whom are interested to revisit the previous Council reports on our website www.westelgin.net and under the Agendas and Minutes links review October 24, 2013,August 14, 2014, and September 11, 2014 for more information surrounding the consideration given to the issue. 3. Why is all of the focus now on wind turbines? What has happened to other renewables like solar, biomass,wave, gasification, and why is Council not talking about those? Council is open to alternative renewable energy projects and has seen proposals for wind as well as solar projects. Council has approved and currently supports small solar panels on roofs. The conversation has focused on wind and solar because these have been the projects proposed and seeking approval from Council. 4, Has Council debated about exercising the Municipality's right to designate land within its boundaries as an "area of natural significance"; be it by designating areas in its official plan as environmentally significant? Municipalities cannot declare"Areas of natural significance". The Ontario Government from their own studies and research designate what are considered to be"Areas of natural significance". 5. Has Council considered holding a vote to see if the residents of West Elgin want the type of Wind Turbine developments common to Ontario developed in West Elgin? No. This is the second public meeting being held in regards to this issue. Council continues to be a voice of the ratepayers we represent to the best our ability. 6. Has Council reviewed other economic incentives(i.e. vibrancy fund)which other jurisdictions have been granted by allowing,facilitating or willingly hosting wind turbines? And furthermore, has Council evaluated the economic conditions of other jurisdictions to West Elgin's(tax base, municipal budgets, deficits, surplus, growth indicators--new home starts, population growth/decline)to assess the need potential impact of such funds? We would invite you to revisit the Council dates previously mentioned for a better understanding of noted concerns brought forth by community members. RES responded to questions 7 to 21 7. Where are the locally relevant studies of the effects on wildlife including migratory/transient organisms(Tundra Swans, Bats, Raptors, and Other Birds)? The Proponent will undertake studies that are reviewed by the Ministry of Environment and Climate Change and Ministry of Natural Resources and Forestry. July 29115...Page 3 of 5 8. How many jobs will be created for existing residents? How many are specialized, with contractors or employees being moved here temporarily just to work a few months or years on the projects? Construction about 200,will try to source locally first and 10 to 15 long term skilled operators. 9. Who pays for consequential damages?Specifically, public roads and road signs, public and private drains, injury and damage to persons or property if a turbine or a component fails? RES does. Road services agreement will be entered into with the municipality. 10. Who decommissions wind turbines? To what end goal,and how many years from inception? Decommissioned by project owner. After 20 years the turbines will be refurbished or decommissioned and the lands restored to the previous state. 11. What percentage of support of surrounding landowners must RES have for their application to be accepted? How and when will determine this? 75% is required but RES will not be providing this as part of their application. 12. Who restores the landscape, wildlife linkages, drains, soil structure,and anything else, and when? See#9 13. How deep will infrastructure be buried? Who pays if it is ploughed up? One to 2 metres. If it happens RES is responsible. 14. The Wind Turbines have a limited life cycle, if the company is responsible for the removal and disposal, is there a contingency fund or bond to insure that they will have enough funds to dispose and clean-up the site afterwards? Agreement with municipality and letter of credit. . 15. How will RES guarantee the protection of Species-at-Risk(Spotted Turtle, Gray Ratsnake, Eastern Fox Snake and Bald Eagle)that breed in the proposed wind turbine areas and its transmission lines? Comprehensive environmental study is required that is approved by Ministry of Natural Resources& Forestry. 16. Can Council and the public be provided with a list of all other energy from wind or wind turbine projects that RES Canada or RES Group, be it board members, principals, employees, owners, etc. of such companies have been a stakeholder to or proponent in? This is impossible to provide. Company is too large. 17. Can RES Canada provide to council and for public review, any and all reports focused on, pertaining to, referencing or addressing any of the following issues which may have been initiated or completed as part of RES Canada projects? Such issues including, but not limited to; �r July 29115...Page 4 of 5 -noise, sound, vibration(s), bird/bat mortality, wildlife, migratory birds, shadows, lighting, life cycle studies, end-of-life decommissioning, electricity produced and delivered to grid versus how much is projected, property value impacts in jurisdictions where wind turbines have been constructed. Enbridge has purchased other projects, RES is developer. Reports are property of new owner. Refer to RES website. 18. How many landowners have]eased their land to RES? 6,000 to 7,000 acre, no specific number of landowners given. 19. How much concrete is in the base of each turbine? When the turbines are decommissioned, how much of this concrete is removed and will they do with it? 500 cubic yards of concrete in foundations. Six feet deep is removed and rest stays in ground. 20. How many public meetings does it traditionally take RES Canada to receive the go-ahead from Councils and/or municipalities? As many as is necessary to answer the questions of the public. Two public open houses are all that is required. 21. What peer reviewed scientific information is RES able to provide that noise pollution from wind turbines will not affect area residents? Dr.Ashland provided information on published articles. Refer to RES website. The Mayor opened to questions and comments from the floor: • Ross McKitrick asked if the audience got the information you need: He feels didn't answer the questions the public wanted. • What happens in an emergency? There will be an emergency response plan developed,will work with local response teams and train them. • Why not build yourself without government subsidies? Now a competitive process, different process than previous contract. • Will municipality compensate for loss of equity (decrease in property values)? MPAC study in 2012 did not support loss of property value due to wind turbines. • Why is wind turbines not assessed based on value of construction? • What is process for abutting landowner concerns? RES will have a consultation process for the location of the turbines. • Is new owner bound by bonds, agreements? Yes. • If there is not a house on a farm is this considered? It is assumed there will be a house located in the same pattern as existing. • Why change to willing host? RES wants to work with municipality. Vibrancy fund only if willing host. • What is setback from existing houses? 6 metres to begin 550 metre setback. • Why don't we wait until we have more information on health issues? • We need people not turbines for the long term. • Good for community, brings money into area. • Can property owner option a property that is not the home farm? Yes. • Land leases were signed based on good business practises. • Current Official Plan does support wind turbines. A 5 year review of the Official Plan will occur during this term of Council. � 43 July 29115...Page 5 of 5 • Green Energy Act has stripped municipalities of planning rights with respect to industrial wind turbines. • Concern about increase in electricity pricing. The Mayor asked Council for comments: Councillor Seman noted that not one person from his ward has come to him to support wind turbines and I will support the residents. Councillor Wolf thanked everyone for coming out. Lots of information has been provided. He will represent his constituents in a vote at council, Councillor Leatham thanked everyone for attending, will listen to the public. Deputy Mayor also thanked everyone for attending and noted that personally she does not support turbines. The Mayor thanked everyone for attending. It is important we hear from the public. The Mayor reported that written submissions will be accepted by the Clerk until August 5'h. A report will be presented to Council on August 131h. SUBJECT: ADJOURNMENT The Public Meeting concerning Wind Energy adjourned at 9:30 p.m. These minutes were adopted on the 13th day of August, 2015. MAYOR CLERK I� 1 NOTICE OF INTENTION TO PASS AMENDING BY-LAW TO REMOVE HOLDING(H)SYMBOL BY THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN Lise Van Dyk 203 Fourth Street, Rodney ON TAKE NOTICE that the Council of the Corporation of the Municipality of West Elgin intends to consider an amending by-law under Section 36 of the Planning Act, R.S.O. 1990 to remove the Holding (H) symbol for lands described below on Thursday, August 13, 2015 at 10:00 am in the Council Chambers of the Municipality of West Elgin Administration Office,22413 Hoskins Line, Rodney ON. The proposed amendment to the Zoning By-law are for lands legally known as Part Lot 61 Plan 202 and known municipally as 203 Fourth Street, in the former Village of Rodney, now the Municipality of West Elgin,as shown on the Key Map below. The subject lands are currently zoned Residential First Density Holding (R1-H) in the Municipality of West Elgin Zoning By-law 2015-36. The Holding (H) symbol was applied to the subject lands as they were vacant and required the development of adequate municipal services to accommodate residential use.The proposed by-law will remove the Holding(H)symbol from the above noted lands. ANY PERSON may attend the Council Meeting and/or make written or verbal representation either in support of or in opposition to the removal of the Holding (H) symbol. If you wish to be notified of the decision of the approval authority, the Municipality of West Elgin, in respect of the amending by-law, you must make a written request to the Clerk of the Municipality of West Elgin. ADDITIONAL INFORMATION relating to the amending by-law is available for inspection at the Municipal office between the hours of 8:30 a.m. and 4:30 p.m. Monday to Friday from the Municipal Planner, Ms. Heather James. DATED AT RODNEY this 31s'day of July, 2015. KEY MAP: NORMA BRYANT, LERK MUNICIPALITY OF WEST ELGIN 22413 HOSKINS LINE e RODNEY,ONTARIO , NOL Ab0 sip F-U-0JECT1 Telephone: (519)785-0560 � wNo �. . Fax: (519)783-0644 A' 4 }IM�NI� e uM. om lY'ofd1.4TGe66�puen T RvFPUm,NNPn YIdIYme IP .1Wy}v.]011 ins ml y��u.N�-1 ele�wu.w t OF y ",Jn F A 4 '-1 1�h a Municipality of' Vest .Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: August 13, 2015 SUBJECT: Roads Report RECOMMENDATION: Receive and File INTRODUCTION: Monthly report for August, 2015 DISCUSSION: 1. The first round of grass mowing was completed on all municipal roads in July and the second round has started on County roads. West Elgin received its new rotary mower in early July which works well in uneven terrain and can handle brush and heavy vegetation. 2. West Elgin Public Works took delivery of a new trailer mount hydro-vac unit in mid-July. We are confident this will prove to be a valuable piece of equipment for many departments within West Elgin. 3. Road construction on Kintyre Line east of Furnival was completed in July. Crews have completed the construction of new "clear zones" on McDougall Line west of Blacks Road and Royal fence will be installing guiderail shortly. 4. Culvert pipe replacementlshoulder widening on OMalley Road was completed and "B" gravel has been applied to OMalley Road and Johnston Line. The remaining "A" gravel will be applied in August. 5. Pulverization projects on Blacks Road south of MacMillan Line and Munroe Street in West Lorne were completed July 20. 6. Additional operations carried out in July were hand mowing/spraying of guiderail, shoulder grading, line painting, patching and sign installation. Respectfully Submitted, Reviewed by: "& `°' Lee Gosnell Cott A CGA �Gawley, , Public Works Superintendent Administrator/Treasurer 2 ' 498' The Municipality of Test Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: August 13, 2015 SUBJECT: Mutual Drain Agreement RECOMMENDATION: THAT Council approve signing of the Mutual Drain Agreement between Manfred Wiehle, Marianne Vergeer and the Municipality of West Elgin INTRODUCTION: In the summer of 2014, Mr. Wiehle tiled farmland located on Part Lot D, Concession 13. In order to obtain an outlet for a portion of said land, a the needed to be installed under Blacks Road and across a portion of Part Lot 1, Concession 13. DISCUSSION: After discussion with the affected landowners, an agreement was reached that would allow Mr. Wiehle to install this outlet for the purpose of draining said land, provided certain conditions were met. 1. The entire cost of the construction, repair and maintenance of the drain shall be borne and paid for by the owner of Part Lot D, Concession 13 (Mr. Wiehle). 2. Mr. Wiehle shall have a written agreement prepared, at his own expense, for review and signing by all affected landowners. Upon review of the Agreement drafted by Glenn C. Walker of Ridgetown, I have found all aspects of the document to be correct and all conditions met. Respectfully Submitted, Reviewed by, be Lee Gosnell 4t;�Gkawley, CP , CG Public Works Superintendent Administrator/Treasurer Attachments Mutual Drain Agreement r THIS AGREEMENT made in duplicate this day of April, 2015 BETWEEN: MANFRED HERBERT WIEHLE of the Municipality of West Elgin, in the County of Elgin Hereinafter called the "Party of the First Part" and MARIANNE VERGEER of the Municipality of Chatham-Kent, in the Province of Ontario Hereinafter called the "Party of the Second Part" and THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN Hereinafter called the "Party of the Third Part" r Reference to Drainage Act, R.S.O. 1990 ch. DA 7 This agreement is made under the authority of Section 2 of the Drainage Act, R.S.D. 1990, ch. D.17. WHEREAS the Party of the First part is the owner of Part of Lot D, Concession 13, in the geographic Township of Aldborough, in the Municipality of West Elgin, in the County of Elgin. ANDWHEREAS the Party of the Second Part is the owner of Lot 1, Concession 13, in the geographic Township of Aldborough, in the Municipality of West Elgin, in the County of Elgin. AND WHEREAS the Party of Third Part is the owner of the Road Allowance between Lot 1, Concession 13, in the geographic Township of Aldborough, in the Municipality of West Elgin, in the County of Elgin and Lot D, Concession 13 in the geographic Township of Aldborough, in the Municipality of West Elgin, in the County of Elgin (also known as Blacks Road). AND WHEREAS the Party of the First Part desires to obtain an outlet for a tile drainage system on Part of the Northwest corner of Lot 1, Concession 13, in the geographic Township of Aldborough, in the Municipality of West Elgin, in the County of Elgin. AND WHEREAS it is necessary to construct the outlet on the property of the Party of the Second Part on Lot 1, Concession 13, in the geographic Township of Aldborough, in the Municipality of West Elgin, in the County of Elgin and the Parties of the First, Second and Third Parts do hereby agree that the work shall be constructed, repaired and maintained according to the following conditions: Legal Description of Lands 1. The properties affected by this drainage agreement are described as follows: a) Part of the Northwest One-Half of Lot D, Concession 13, in the geographic Township of Aldborough, in the Municipality of West Elgin, in the County of Elgin, as described in instrument number E167011 (PIN 35103-0133) being the property of the Party of the First Part; and b) Part of Lot 1, Concession 13, in the geographic Township of Aldborough, in the Municipality of West Elgin, in the County of Elgin, designated as Part 1, 11R-4675 (PIN 35104-0143) being the property of the Party of the Second Part; and c) Part of the road allowance between Lots D and 1, in Concession 13, in the geographic Township of Aldborough, in the Municipality of West Elgin, in the County of Elgin (PIN 35104-0101) being the property of the Party of the Third Part. Description of Drainage Works 2. The drainage system leaves the Party of the First Part's property approximately 260 feet north of the southeasterly corner of the said property and crosses approximately sixty-six feet (66') over the road allowance between Lot D and Lot 1, Concession 13, (Blacks Road) being the lands of the Party of the Third Part and empties into a drain outlet approximately one hundred and fifty feet (150') northeast of the southwesterly limit of the property of the Second Part. 3. The drain on the ro ert of the First, Second and Third Parts shall be p P Y constructed of eight inch (8") solid plastic tile. Maintenance 4. The Party of the First Part shall be responsible for maintaining the full length of the drain. The Parties of the Second and Third Parts shall not obstruct the flow of the drain in any way. 5. On reasonable notice in writing to the Parties of the Second and Third Parts, the Party of the First Part may have reasonable access to the property of the Parties of the Second and Third Parts to repair or maintain the drain. The Parties of the Second and Third Part shall allow access for repairs, maintenance or inspection of the drain within one week of the Party of the First Part giving notice. Costs 6. The entire cost of the construction, repair and maintenance of the drain shall be borne and paid by the Party of the First Part. o e 7. Notice of this agreement herein contained when executed by the parties hereto shall be registered in the proper Land Titles Office and the cost shall be borne by the Party of the First Part. 8. The provisions herein contained shall enure to the benefit of and be binding upon the parties hereto and their respective heirs, administrators, executors, successors and assigns. IN WITNESS WHEREOF the parties hereto have hereunto set their hands this day of April, 2015. Witness as to the signature of Manfred Herbert Wiehle Manfred Herbert Wiehle Witness as to the signature of Marianne Vergeer Marianne Vergeer The Corporation of the Municipality of West Elgin Per: Name: Title: I have authority to bind the Corporation y .Mr4HF 'Y� � = m h 'f9S8' The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: RECREATION SUPERINTENDENT JEFF SLATER DATE: AUGUST 13 2015 SUBJECT: MONTHLY REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: 1. The minor soccer program came to an end on Saturday August 8, with West Lorne hosting Cup Day in Miller Park. 2. The replacement light is up and operating in Miller Park, and is greatly appreciated by the baseball teams. 3. Mliller Park is 90 % completed, we are waiting for the installation of the lights. The intent is to install drainage tiles around the facility this fall. The area where the future playground installation is to take place will also receive benefit of this tile installation. 4. The pool season is coming to a close; the pool will close the Friday before the Labour Day Weekend. The existing pool cover is out being repaired, there is a possibility that we might have to replace the cover if it is beyond repair. The changes made to the pool structure have made an improvement in the overall pool operation. There is less maintenance and it seems as though we have used significantly less chemicals this season. The heaters have been able to keep a constant 82 degree water temperature. Arrangements are underway to have the pool roof replaced this fall. 5. Recreation Staff are currently preparing the arena for the upcoming ice season. 8. The Sand ring in Rodney Park has been worked up periodically to keep the weeds down, and the gates have been re-installed. There will be a staff report coming regarding the operation and rental of this facility. Respectfully Submitted, Reviewed by: Jeff Slater Scott Gawley,, A, CGA Recreation Superintendent Administrator/Treasurer V ,.nvaxe to _ s U i u Rt n 'l998' The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: RECREATION SUPERINTENDENT JEFF SLATER DATE: AUGUST 13 2015 SUBJECT: WEST LORNE OPTIMIST REQUEST FOR FUNDING RECOMMENDATION: That Council authorize the seed funding for the cost of the Chip Timing, in the amount of$ 1500.00. INTRODUCTION: The West Elgin Recreation Committee received a request from the West Lorne Optimist Club for funding for the West Elgin Road race on June 10 2015. The Recreation Superintendent indicated at that time that the request had to be for specific items, not just a blanket request. Subsequent to receiving the request the Administrator and the Recreation Superintendent have had discussions regarding the funding. The West Lorne Optimist donate the profits from the Fun Run to an Optimist Charity, this specific charity is children's Hospital Program, and that money is or possibly matched by Optimist International. The Municipality would then in turn be donating money to the chosen charity, and although some local children may benefit from the donation it could possibly not be staying within the Municipality. It would be my suggestion that the Municipality offer the funding as " seed " money and be included as an expense prior to determining the profit from the event, and possibly be repaid as an operating expense for the event. Failing that then I would suggest that the Municipality simply consider the funding as an annual grant to the West Lorne Optimist: $ 1500.00, annually, to aid in the operation of the West Elgin Road Race. This recommendation in no way reflects on the validity of the chosen charity or cause, but merely requires Council to consider the other requests that might be forthcoming where the impact of the requested funding does not impact local ratepayers. -2- At the July 28" 2015 session of the West Elgin Recreation Committee the Race organizers requested funding for the Chip Timing for the West Elgin Road Race. The request that resulted in the West Elgin Recreation Committee passing the included resolution: Moved By: Ken Neil Seconded By: Johnathan Wolf The Municipality of West Elgin Recreation Committee resolves that the Recreation Committee recommend to West Elgin Council the expenditure of$ 1500.00 to provide Chip Timing to the Road race Committee for 2015. CARRIED Respectfully Submitted, Reviewed by: Jeff Slater VcottfGawTevy, GA Recreation Superintendent Administrator/Treasurer 5�S P r 3 4 ti llTFrliYSl West: Elgin Distribution System ux - N j l 5 xri, r �>'ry Operations Report 1514 July 2015 ,rR§3tfr'J{4s�}€tr' ./ 2<o-' # y, f �M c f 3 i Mfr FN !' F Sub'mitted by Ontario Clean 11Vater Agency Date: August 6,2015 fi Y w� ��,{std. t 5 C s � i ' M k. gg - i Fee ngls)M + _ .� A� �!- .� k. h � - t I Fh Facility Name: West Elgin Distribution System ORG#: 1266 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: There were no compliance or exceedance issues reported this quarter. SECOND QUARTER: APRIL: There were no compliance or exceedance issues reported this month. MAY: There were no compliance or exceedance issues reported this month. The Rodney Tower was taken out of service May 2Sth for cleaning and an internal inspection. The system was pressurized from the West Lorne Standpipe and the highlift pumps at the Tri- County Water Treatment Plant. There were low pressure complaints due to valves at tower not holding, which was resolved on the 26th of May. Tower was super chlorinated following AWWA standards, samples were obtained prior to bring the Tower back online the first week of June. JUNE: There were no compliance or exceedance issues reported this month. THIRD QUARTER: JULY: There were no compliance or exceedance issues reported this month. SECTION 2: INSPECTIONS FIRST QUARTER: JANUARY: There were no MOL or MOECC inspections for January. The MOECC routine inspection is scheduled in February. FEBRUARY: There were no MOL inspections for February.The MOECC routine inspection was conducted on February 24th, 2015 by Stephen Dunn. MARCH: The MOECC inspector Stephen Dunn was back on site to complete inspection of Rodney Tower and West Lorne Standpipe on March 18th. The inspection report was received on March 31St with an inspection rating of 100%. There were no non-compliances identified and two recommended actions. The first recommendation was to undertake a comprehensive leak detection program if the future water loss is high. The second recommendation was for putting a screen on the overflow pipe at the Rodney Tower. This was completed when it was identified as an issue. SECOND QUARTER: There were no MOL or MOECC inspections during the second quarter. THIRD QUARTER_ JULY: There were no MOL or MOECC inspections during the month. SECTION 3: QEMS UPDATE FIRST QUARTER: The internal audit of the QEMS is being conducted by Maegan Garber of OCWA. SECOND QUARTER: APRIL: The internal audit was completed on April 15t by Maegan Garber,the report was issued May 6th MAY: The Internal Audit Report prepared by Maegan Garber identified 7 opportunities for improvement(OFI) and no non-conformances with the Drinking Water Quality Management Standard. The OFIs will be addressed during the Management Review process which is scheduled for July. JUNE: The External Audit was scheduled for August 11th. The Management Review will be conducted in July and updates to the Operational Plan will be completed in preparation for the external audit. THIRD QUARTER: JULY: The Management Review was conducted on July 6th, 2015. There were several action items identified which have all since been addressed. The Operational Plan was revised on July 28t�' and is now in the second revision. The risk assessment was reviewed during the management review meeting,there were minor revisions made. These were included in the second revision to the Operational Plan. SECTION 4: PERFORMANCE ASSESSMENT REPORT see attached Round Sheets FIRST QUARTER: There were no issues with water quality for this quarter. SECOND QUARTER: There were no issues with water quality this quarter. Rodney Tower was taken off line for cleaning on May 25th. THMs are down 3%in 2015 (Jan and Apr samples) compared to the same time in 2014. THIRD QUARTER, JULY: Residuals in the system have been dropping with the warmer weather, but all remain within compliance limits. The THM running average for the system is 59.5µg/L,this is below the maximum allowable running average of 100µg/L. SECTION 5: OCCUPATIONAL HEALTH & SAFETY FIRST QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted this quarter. SECOND QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted this quarter. THIRD QUARTER: JULY: There were no hazards identified during the quarterly health and safety inspection conducted this month. SECTION 6: GENERAL MAINTENANCE FIRST QUARTER: JAN UARY: 05: Monthly meter readings 05, 12, 19, 26: Collected weekly bacti samples in the West Elgin distribution system 09: replaced wires on autoflusher remote opposite 21509 Hoskins Line; hydrant frozen on Talbot,thawed by operator but storz cap damaged, currently out of service, isolated and bagged 12: collected quarterly samples in the West Elgin distribution system;Thawed and replaced sample port on autoflusher at Crinan Line and Colley Road 02, 05, 07, 09, 12, 16, 19, 23, 26, 28, 30: West Elgin Facilities Checks and headings 02, 09, 16, 22, 30; Weekly Autoflusher rounds in West Elgin 05, 22, 26, 27: Checking Chlorine Residual at Monthly Sample Points 19: Switched duty level transmitter to ultrasonic to pressure FEBRUARY: 04: Monthly meter readings 02, 09, 17, 23: Collected weekly bacti samples in the West Elgin distribution system 02: collected Schedule 15.1 (lead, alkalinity and pH) samples in the West Elgin distribution system 02, 03,06, 09, 11, 13, 16, 17, 18, 20, 23, 27: West Elgin Facilities Checks and Readings 06, 13, 17, 20, 27: Weekly autoflusher rounds in West Elgin 17, 18, 19, 24: Checking Chlorine Residual at Monthly Sample Points 24: replaced autoflusher remote at Dymock and Dunborough 25: sample station WE11 (behind Library) was disassembled and broken top cap was replaced. MARCH: 03: Monthly meter readings 04: OCWA Water Services Group arrived at 195 Maple St. in West Lorne at 12:00pm. They set up the thawing equipment outside a basement window and began the thawing process. Could not thaw and suspect that the service is frozen under the road;they couldn't reach far enough to get to the frozen section. Advised Municipality and ORO of the results. 02, 09, 16, 23, 30: Collected weekly bacti samples in the West Elgin distribution system 04, 11, 18, 25: West Elgin Facilities Checks and Readings 06, 13, 20, 27: Weekly autoflusher rounds in West Elgin 09, 10, 11: Checking Chlorine Residual at Monthly Sample Points 11:Thawed -curb stop for Sample Station #WE9 (Opposite 215 Queen St. Rodney) -Autoflusher#8 opposite 24988 Gray Line -Autoflusher#9 24599 Thompson Line 18: Removed broken hydrant at intersection of Queens Line and Graham Road due to traffic accident 23: Replaced leaky water service saddle at Harper St. and Jane St. in Rodney SECOND UARTIER* APRIL: 01, 02: Monthly meter readings 02: Annual test on backflow preventer 01, 02, 03, 06, 07,08, 09, 10, 13, 15, 17, 20, 22, 24, 27, 29: Facility checks and readings at Rodney Tower 07, 13, 20, 27: Collection of weekly bacti samples in the West Elgin Distribution System 20: Quarterly distribution samples 02, 10, 17, 24, 30: Weekly autoflusher rounds 08,09, 14, 29: Checking chlorine at monthly Sample Points 09, 10. Investigation of leak at Wardsville Meter Chamber; repairs planned 14: In preparation for the leak repair at Wardsville Meter Chamber a temporary test bypass was put in place to provide water to Beattie Haven to ensure working condition 15: Bypass set up for Wardsville Meter Chamber repair, replaced gasket and flange going from blue brute to meter on north side of meter 16, 20: West Elgin Monthly blow offs 29: Repairs started on hydrant at Queen St. and Graham Rd.,hydrant barrel installed with traffic flange MAY: 01, 04, 06, 08, 11, 13, 18, 19, 22, 25: Facility checks and readings at Rodney Tower 04: Plan tested for Rodney tower isolation; by-passes opened in meter chambers and Rodney tower valves closed 06: Wolseley onsite to repair hydrant#3 on Graham Rd. 04, 11, 19, 25: Weekly bacti sample collection in the West Elgin Distribution System 01, 08, 14, 22, 29: Weekly autoflusher rounds 11, 12: Checking chlorine at monthly sample points 12, 13, 14, 25, 26, 27: West Elgin monthly blow offs 25: West Elgin system set up to drain Rodney tower; by-passes opened in Eagle West, Silver Clay and Marsh Line chambers, isolate tower 26: WATECH onsite at Rodney tower to perform dry inspection,tower cleaned and hatch repairs completed 27: Rodney tower refill began JUNE: 01: Rodney Tower overflowed and put back online 08: Pressure transmitter line flushed 02, 03, 08, 09, 10, 11, 12: Hydrant flushing in West Elgin 01,05,08,11,12,15,17,19,22,24,26,29: Facility checks and readings at Rodney Tower 01, 08, 15, 22, 29:Weekly Bacti sample collection in West Elgin Distribution System 15, 16, 18, 19, 22, 23, 24, 29: Checking chlorine at monthly sample points 10, 16, 18, 19, 22, 23, 24: West Elgin monthly blow offs 05, 11, 19, 26: Weekly autoflusher rounds 17: Hydrant repaired on Furnival Road in New Glasgow, stem replaced 25: Hydrant repaired on Furnival Road in front of Aldborough Public School, replaced lower end gaskets 23, 24: Chamber inspections THIRD QUARTER: JULY: 02, 20, 31: Checking chlorine at monthly sample points 03, 10, 17, 24, 30: Weekly auto flusher rounds 07, 08, 30, 31: West Elgin monthly blow offs 13 - 16: Installed Flow Meter for Rotax paving company at the corner of Crinan and Dunborough daily 23: Performed live tap for new service at 25399 Silver Clay Line SECTION 7: ALARM SUMMARY FIRST QUARTER: JANUARY: No alarms this month. FEBRUARY: No alarms this month. MARCH: 01: 08:00—received call out for frozen water service at 195 Maple Street, in West Lorne. Temporary water service was put in place. SECOND QUARTER: APRIL: 14: Operator paged for water to be shut off at 24328 Marsh Line; customer had a leak inside house,shut off in meter pit. 22: Operator paged for locate for Hydro One to replace pole in front of the West Lorne Arena. MAY: No alarms this month. JUNE: 14: Operator called out for emergency water shut off at 174 Main Street, contractor at the residence damaged the water line. 22. HI/HIH1 Alarm for Rodney Tower due to sticky altitude valve at the West Lorne Standpipe. Flushed altitude valve. 27: HI/HIHI Alarm for Rodney Tower due to sticky altitude valve at'the West Lorne Standpipe. Flushed altitude valve. THIRD QUARTER: JULY: 04: Call out for possible main break at the corner of Chestnut and Ridge. 07: Call out to 235 4th Street to shut water off at curb in order for plumber to perform work inside home. SECTION 8: COMMUNITY COMPLAINTS&CONCERNS FIRST QUARTER: JANUARY: No complaints or concerns this month. FEBRUARY: 22: Operator called to 216 Furnival Road for possible main break, water in customer's basement. Service shut off due to break between house and service valve. MARCH: 02: Operator called to 8577 Furnival Road for air in the water. Operator explained why there was air in lines which satisfied the home owner's concerns. 09: Operator attended service repair at 195 Maple Street, West Lorne. Service was thawed and service was restored. 10: At customer's (195 Maple St., West Lorne) request, bacti sample was taken for lab analysis. Test results came back normal. Resident was issued a copy of Certificate of Analysis. 24: Operator called to 22938 Beattie Rd.for taste and odor complaint. Operator flushed hydrant for 30 mins. SECOND QUARTER: APRIL: No complaints or concerns this month. MAY: 19: Customer complaint about low pressure and air in the line on Graham Rd; curb stop located to ensure it was fully open and air relief valve was exercised. 25: Operator called out due to loss of water to a customer on Hoskins Line in Rodney, upon arrival water had been restored; autoflusher on Hoskins was turned off by the Operator. 26. Low pressure complaints in Rodney, tower was not completely isolated. JUNE: 05: Customer complaint about water pooling by autoflusher on Marsh Line, wire broken on autoflusher and therefore did not turn off. Autoflusher repaired and now working properly. THIRD QUARTER: JULY: There were no complaints or concerns this month. a - a 'LiSS 'al The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: NORMA I. BRYANT DATE: august 13, 2015 SUBJECT: BY-LAW ENFORCEMENT REPORT RECOMMENDATION: Receive and File INTRODUCTION: Monthly report for July, 2015 BACKGROUND: File # Nature of Complaint Action Taken Status 308 Untidy yard, grass Orde r issued OPEN 316 Location of equipment Letter issued OPEN 319 Building condition Under investigation OPEN 320 Building condition Under investigation OPEN 321 Lot grading Under investigation OPEN 335 Derelict vehicles Order issued OPEN 337 Noise Letter issued OPEN 342 Derelict vehicles Order issued OPEN 343 Grass COMPLAINT CLOSED 344 Grass COMPLAINT CLOSED 346 Unsafe Under investigation OPEN 348 Untidy boulevard COMPLAINT CLOSED 349 Grass Order issued OPEN 350 Grass, untidy yard Order issued OPEN 351 Unsafe building Under investi ation OPEN 352 Grass COMPLIANT CLOSED 352A Zoning issue Letter issued OPEN 353 Grass Under investi ation OPEN 354 Grass Under investigation OPEC Respectfully Submitted, Wvie Norma 1. Bryant, �+o BA,AMCT , CGA Clerk Administrator/Treasurer MUNIOIPALOTY OF WEST ELGIN 22413 Hoskins Lane, P.O. Box 490 Rodney, ON NOL 2CO To the Council of the Municipality of West Elgin: Please take notice that the s 0k\ drain is in need of.repair and the following matters require the attention of the Drainage Superintendent: I UNDERSTAND THAT IF THE DRAIN IS DETERMINED TO BE A PRIVATE TILE ON MY PROPERTY THAT IT IS MY RESPONSIBILITY TO PAY FOR ALL REPAIR COSTS. (Signed) (Print) Name of Owner Phone Number Date Requisition signed Lot: Cone . 245'* deDai6 A Municipal Address DAdrainslmaintenance forms doc August.2007 c 7(G) ,Sy OF V Rc UNF �C Q F The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Peter MacMillan DATE: August 13, 2015 SUBJECT: Culvert Replacement—Argyle Line RECOMMENDATION: THAT Council accepts the quotation from Armtec in the amount of$13,042.56 plus taxes for a culvert for Argyle Line. INTRODUCTION & DISCUSSION: A culvert needs replacement on Argyle Line. The Roads staff will do the construction. Three quotes for the culvert have been received: QUOTE (plus taxes) Armtec $13,042.56 Atlantic Industries $15,763.92 E.S. Hubbell $18,852.24 Respectfully Submitted, Reviewed by: L Peter MacMillan Scott Gawley, C , CG Drainage Superintendent Administrator/T easurer Metric Environmental DRAFT July 23, 2015 Project No. W-B4718-19-00 Ms. Norma Bryant The Corporation of Municipality of West Elgin 22413 Hoskins Line, Box 490 Rodney, ON NOL 2CO Re: West Elgin Landfill Site Spring 2015 Monitoring Report Dear Ms. Bryant: The purpose of this letter is to provide a summary of the environmental monitoring activities conducted by BluMetric Environmental Inc. (BluMetric), formerly WESA, at the West Elgin landfill site in the spring of 2015. On April 11, 2012, the Ministry of the Environment and Climate Change (MOECC) issued an amendment to the Environmental Compliance Approval (ECA) No. A051101. All sampling was conducted in accordance with Schedule "B" of the ECA. In 2011, the Municipality purchased a 50m wide portion of land to the south of the landfill to act as a contaminant attenuation zone (CAZ). As a result, monitoring wells MW6, MW8, MW9, and MW12 are now considered on-site. In 2015, the Municipality purchased additional CAZ to the east of the site. As a result of this purchase, monitoring wells MWII and MW15 are also now considered on-site. Figure 1 presents a site plan and details the location of the monitoring wells. Tel. 519-742-6685 BluMetric Environmental Inc. Fax. 519-742-9810 171 Victoria Street North,Kitchener,Ontario,Canada N2H 5C5 www.blurnetric.ca DRAFT W-134718-19-00 July 23,2015 WORK PLAN The environmental monitoring plan for the spring 2015 was done in accordance with the amendment to the ECA No. A051101 as discussed above. The monitoring program included: • Completion of a Landfill Inspection and Checklist; • Water table measurements in all monitoring wells; Methane readings in all monitoring wells as well as in any buildings or structures at the Site that are founded on or below grade and are at times occupied by people); and; Groundwater sampling and analysis. Water table elevations and methane readings were measured at all 15 of the groundwater monitoring wells on-site (it should be noted that there is no MW13 on-site). Water elevation results are provided in Table 1 and methane readings are provided in Table 2. Groundwater samples were collected and analyzed for a series of general inorganic parameters, metals and volatile organic compounds (VOCs). The full list of parameters analyzed and the results are provided in Tables 3 and 4. A brief discussion of the results to date is provided below. LANDFILL INSPECITON CHECKLIST The Municipality has received the landfill inspection checklist completed during the spring 2015 event. A signed copy is still pending however the checklist is included in Attachment A. During the landfill inspection it was noted the landfill and recycling areas are untidy and/or overflowing and need to be cleaned up. WATER LEVELS Shallow groundwater flow on-site has been characterized by wells completed within the waste/fill material and the native sand and gravel units (MWl to MW14). Monitoring well MW2D is completed within the clay layer that underlies the landfill and MW15 is completed within a wetland and therefore is influenced by both the shallow groundwater flow system and surface water (precipitation etc). Page 2 Metric Environmental DRAFT W-134718-19-00 July 23,2015 The groundwater within the shallow flow ranged between 218.79 (MWIO) to 217.46 (MW15) metres above sea level (masl) in the spring of 2015. Groundwater flow on-site is generally towards the east. There is a groundwater mound located in the vicinity of MW10 that causes a component of the groundwater flow in the southern corner of the site to flow towards the north (towards MW1 and MW5). Groundwater flow patterns are similar to historic results. Figure 2 shows the directionn of groundwater flow. METHANE Methane concentrations were measured using a portable Eagle® combustible gas monitor calibrated for methane with a Multi-gas methane sensor. Methane readings in parts per million methane, % LEL (% of Lower Explosive Limit) and % methane were measured within the riser pipe at each monitoring well location. Methane concentrations were measured at 40 ppm in MWI. This well is in close proximity to historical and/or current land filling operations. The concentrations in the remainder of the wells were 15 ppm or lower. There are no buildings or structures at the site that are founded on or below grade. However, there is a small trailer that is raised above ground and methane concentrations were measured to be <5ppm in the nearest adjacent monitoring well. GROUNDWATER CHEMISTRY Leachate on-site was previously characterized by high concentrations of seven leachate indicator parameters (\VESA, 2008). Ammonia/Organic Nitrogen has since been removed from the list of indicator parameters as it has been observed to be naturally occurring in the surface waters within the on and off-site wetlands (WESA, 2014). Leachate is now characterized by high concentrations of six leachate indicator parameters: • Alkalinity, arsenic, chloride, dissolved organic carbon (DOC), iron, and sodium The Reasonable Use• Policy B7 (MOEE, 1994) was established to address the quality of groundwater on properties adjacent to potential sources of contaminants such as landfills. The groundwater quality at the site is compared to calculated Reasonable Use Limit (RUL) based on the background conditions on-site and the Ontario Drinking Water Standards (ODWS, 2003). itMetric Page 3 Environmental DRAFT W-13471$-19-00 July 23,2015 The RUL is used to confirm site compliance. Monitoring Well MW14 is representative of background groundwater conditions and therefore RULs for the site have been calculated using the historical background concentrations up to an including the most recent (Spring 2015) sampling events at this well. Iron exceeded the RUL at background well MW14 during this and historic sampling events. Historically semi-annual results have been compared to both the background monitoring well concentrations and the calculated RULs for each parameter. The Spring 2015 data has been assessed based on a modified version of the "Preliminary Groundwater Trigger Mechanism and Contingency Plan" (WESA, 2013). The comparison to the preliminary plan is considered modified because prior to the preparation of this report a response on that plan was received from the MOECC on June 11, 2015 (although, the memorandum is dated September 18, 2013). The MOECC proposed revisions are included in this discussion and incorporated into a Final Groundwater Trigger Mechanism and Contingency Plan which is being prepared under separate cover. In Table 3, parameter concentrations that exceed 75% of the RUL are bolded with light shading and concentrations that exceed 100% of the RUL are bolded and italicized with dark shading. VOC concentrations were compared to the ODWS and exceedances highlighted in Table 4. Tier 1 - Alert The following table summarizes all leachate indicator parameters measured in excess of 75% of the RUL for three (3) consecutive sampling events (including Spring 2015). The table also identifies if the well is considered a trigger well as per the proposed Final Groundwater Trigger Mechanism and Contingency Plan and the location of each monitoring well. Only those wells that are considered trigger wells (or boundary wells) would trigger a Tier I —Alert. Summary of Locations with Three Consecutive 75% RUL Exceedances Leachate Indicator Parameters Monitorin Well Groundwater g Trigger Well? which exceed 75%of the RUL Well Location Flow for three consecutive events MWI Northwest YES—North Shallow None MW2 Leachate No Shallow Alkalinity, Arsenic, DOC, and (Landfill Iron Footprint) ' Metric Page Environmental DRAFT W-B4718-19-00 July 23,2015 Summary of Locations with Three Consecutive 75% RUL Exceedances Leachate Indicator Parameters Monitoring Well Groundwater Trigger Well? which exceed 75%of the RUL Well Location Flow for three consecutive events MW3 East No Shallow Alkalinity, Arsenic, Chloride, DOC, and Iron MW4 Southeast No Shallow Alkalinity and DOC MW5 Southwest No Shallow Alkalinity, Arsenic, and Iron MW6 South —CAZ No Shallow Alkalinity, Arsenic, and Iron MW7 mast No Shallow Alkalinity, Chloride, DOC and Sodium MW8 South—CAZ No Shallow Alkalinity, Chloride and DOC MW9 South—CAZ YES-South Shallow None MWI0 Off Site YES -West Shallow None MWl1 East—CAZ YES- East Shallow Alkalinity, Chloride, DOC and Sodium MW12 South—CAZ YES-South Shallow None MW15 j East—CAZ YES Surface/Shallow Alkalinity, Chloride, and DOC MW2D Clay No Deep None Trigger wells with concentrations of LIPS which exceed 75% of RUL for three (3) consecutive sampling events will trigger a Tier 1 Alert. Therefore based on the Spring 2015 sampling results, MWI1 and MW15 would trigger a Tier 1 Alert on the eastern property boundary. A Tier 2- Assessment would occur to determine if there is an increasing trend with respect to the LIPS, as well as other parameters. However, the results to the east of the site have been the subject of conversation with the MOECC over the recent past and the Municipality has purchased new CAZ to the east and approved the installation of a new eastern boundary monitoring well within the CAZ to replace MWII and MW15 as the trigger well. Since MWII and MW15 are no longer consider trigger wells, there is no Trigger 1 Alert. The new monitoring well will be sampled during the Fall 2015 sampling event to confirm that this is still the case. The results of the VOC analyses are summarized in Table 4. The results of the VOC analyses had concentrations of all parameters measured below the ODWS in the spring of 2015. A few parameters were detected above the laboratory detection limit but below the ODWS and followed historical trends. Chlorobenzene was noted in MW5 in the spring of 2015. This parameter has been noted in MW5 since May 2006. Benzene has been noted in MW5 in previous years but was below detection limits during the spring 2015 sampling event. � Page age 5 Environmental DRAFT W-134718-19-00 July 23,2015 The laboratory certificates of analysis are included in Attachment B. CONCLUSIONS The results of the groundwater monitoring indicate that general site groundwater flow is towards the east, with a small component towards the north along the southwestern property boundary. Evidence of the groundwater flow direction on-site is confirmed by the analytical data obtained from wells sampled. With the purchase of the CAZ to the east this year, there is no longer leachate impacts off-site in this direction. The Municipality has recently approved the installation of a new eastern boundary monitoring well within the CAZ to replace MW11 and MW15 as a trigger well and the new monitoring well will be sampled during the Fall 2015 sampling event to determine if trigger levels are being met RECOMMENDATIONS The site will be sampled again in fall 2015 to satisfy the requirement of the current ECA. The newly proposed trigger well to the east should also be sampled at this time. A final report will be prepared detailing the results of the two 2015 monitoring events and provided to the MOECC no later than April 301h, 2016. If you have any questions please do not hesitate to contact the undersigned. Sincerely, BluMetric Environmental Inc. --DRAFT-- S'rana Scholes, B.A.Sc., P.Eng. Ian Macdonald, M.Sc., P.Geo., EP(CEA) Project Manager/Engineer Senior Hydrogeologist Encl. Ref,84718-19-00 Spring 2075 Monitoring Letter DRAFT July 2. 2015.docx s Metric Page Environmental DRAFT W-134718-19-00 July 23,2015 REFERENCES Ontario Ministry of the Environment and Energy (MOEE). 1994. Guideline B-7 (formerly Policy 15-08). The Incorporation of the Reasonable Use Concept into MOEE Groundwater Management Activities. MOEE Water Resources Branch. Water and Earth Science Associates (WESA). 2008. 2007 Annual Site Monitoring and Operations Report, April 2008. WESA, a Division of BluMetric Environmental Inc. (\VESA). 2013. Preliminary Groundwater Trigger Mechanism and Contingency Plan, February 2013. WESA, a Division of BluMetric Environmental Inc. (WESA). 2014. 2013 Annual Site Monitoring and Operations Report, April 2014. r Metric Page Environmental Metric Environmental DRAFT July 23, 2015 Project No. W-84718-19-01 Ms. Ranjanf Munasinghe Senior Review Engineer Ministry of the Environment and Climate Change 2 St. Clair Avenue West, Floor 12A Toronto, ON M4V 1 L5 Re: Final Trigger Mechanism and Contingency Plan West Elgin Landfill Site, Rodney, Ontario Dear Ms. Munasinghe: BluMetric Environmental Inc. (BluMetric), formerly WESA, has been retained by the Municipality of West Elgin (the Municipality). to prepare the Final Groundwater Trigger Mechanism and Contingency Plan in compliance with their Amended Environmental Compliance Approval (ECA) Number A051101 (Item 45), issued April 11, 2012. A preliminary plan was provided to the Ministry of the Environment and Climate Change (MOECC) in February 2013 and comments were received on June 11, 2015 (although the memorandum is dated September 18, 2013). The MOECC memorandum is provided in Attachment A. Figure 1 provides a Site Plan for the West Elgin Landfill Site with the current property boundary and all monitoring well locations. BACKGROUND The site had been out of compliance with regards to the MOECC Reasonable Use Limit (RUL) since 2006 to the south and east of the site. However, in 2012 the Municipality purchased a Contaminating Attenuation Zone (CAZ) to the south (50 m) of the site. As a result monitoring wells MW6, MW8, MW9, and MW12 are now considered on-site. In 2015 additional CAZ to the east was purchased and MWII and MW15 are now considered on-site. Tel. 519-742-6685 BluMetric Environmental Inc. Fax. 519-742-9810 171 Victoria Street North, Kitchener,Ontario,Canada N2H 5C5 vvvwv.blumetric.ca DRAFT W-B4718-19-01 July 23,2015 In preparing the Preliminary Trigger Mechanism and Contingency Plan, it was determined that a more detailed review of the leachate indicator parameters and their behavior within the wetland needed to be conducted. The 2013 Annual Report recommended that Organic N be removed as an indicator parameter for impacts relating to landfill leachate, as it has been observed to be naturally occurring in surface waters within the on- and off-site wetlands (WESA, 2014). The purchase of the CAZ to the southeast has allowed for the preparation of this Trigger Mechanism and Contingency Plan. The following presents the proposed plan. GROUNDWATER TRIGGER MECHANISM AND CONTINGENCY PLAN The focus of the proposed plan is on groundwater. Landfill gas in monitored as per the ECA and surface water sampling conducted in 2013 concluded that further monitoring was not required (WESA, 2014). TRIGGER WELLS The trigger wells are defined as the boundary monitoring wells as shown on Figure 1. They have been selected based on location and historic groundwater flow direction, and include: • MWl to the North • MW9 to the South • MW10 to the West • MW12 to the South • MW19 to the East Attachment B includes the borehole logs for all 5 trigger wells. TRIGGER LEVEL The trigger level is established based on Reasonable Use Policy B7 (MOEE, 1994) which was established to address the quality of groundwater on properties adjacent to potential sources of contaminants such as landfills. Therefore, the groundwater quality at the site is compared to the calculated Reasonable Use Limit (RUL) based on the background conditions on-site and the m Metric Page 2 Environmental DRAFT W-134718-19-01 July 23,2015 Ontario Drinking Water Quality Standards (ODWQS) for the following leachate indicator parameters (LIPs): • Alkalinity, arsenic, chloride, dissolved organic carbon (DOC), iron, and sodium Monitoring Well MWK shown on Figure 1, is representative of background groundwater conditions and therefore RULs for the site are calculated using the historical background concentrations up to an including the most recent sampling events at this well. The MOECC's review of the Preliminary Plan recommended a comparison to Provincial Water Quality Objectives (PWQO) in monitors within the vicinity of wetland. There are currently no PWQO values for leachate indicator parameters (LIPS) chloride, dissolved organic carbon (DOC), and sodium. The PWQO value for LIP alkalinity specifies that concentrations cannot be reduced by 25% of the natural concentration. The PWQO value for LIPs arsenic and iron are either much higher or comparable to the ODWQS and calculated RULs for these parameters. Therefore an assessment against the PWQO is not necessary. In addition the MOECC's review suggested that the Trigger Limit should be 75% of the RUL. Reducing the trigger limit to 75% of the RUL would enable the Municipality to identify if groundwater conditions are failing on site prior to becoming out of compliance. Therefore, the trigger limit will be set at 75% of the calculated RUL, but site compliance will ultimately be determined using 100% of the RUL. TIER l--ALERT If one or more primary LIPS exceeds the trigger level established as above for three (3) consecutive sampling events at a trigger well, commencing from the date of approval of this Trigger Mechanism and Contingency Plan, then an early warning alert is noted and a Tier 2 — Assessment is initiated. TIER 2--ASSESSMENT Following a positive Tier 1 Alert, the Municipality and the Municipality's consultant will assess the historic groundwater quality at the trigger well(s) to determine if an increasing trend in LIP concentrations exists. This assessment will consider trends in all LIPS as well as other parameters including TDS, manganese, organic N, sulphate and boron. if the concentrations are determined to be consistent than no further action will be taken. � Page age 3 Environmental DRAFT W-134718-19-01 July 23,2015 If an increasing trend is noted then discussions with the MOECC, the Municipality and the Municipality's consultant will be undertaken. The discussions will determine whether the cause of the alert is likely related to the landfill or whether the alert may be partly or wholly attributed to other sources. Other sources include natural biological processes that occur within wetlands, which cause the breakdown of organic matter. These natural processes can result in elevated DOC and Organic Nitrogen in surface waters which can infiltrate and mix with shallow ground water. Given the other known non- landfill sources of leachate indicator parameters in the immediate vicinity of the site, this mechanism is essential to the effective monitoring of the site. If a non-landfill related source is determined to be the cause of the Tier l Alert during the Tier 2 Assessment, then a Tier 3 monitoring program will not be implemented. An appropriate monitoring program will be developed through consultation with the MOECC, the Municipality and the Municipality's consultant for the location of the Tier i alert(s) If the source of the Tier 1 alert is determined to be likely related to the landfill during the Tier 2 Assessment, then a Tier 3 confirmation monitoring program will be implemented. TIER 3—CONFIRMATION A Tier 3 confirmation monitoring program is designed to confirm the results identified by the Tier 1 Alert that is related to the landfill (as determined during the Tier 2 Assessment). When a Tier 3 confirmation monitoring program is activated, groundwater samples will be collected and analyzed on a monthly basis for three (3) months at the monitoring location(s) where the Tier 1 alert was identified, as well as at the background monitoring locations. The Tier 3 confirmation monitoring program will be conducted to assess whether the Tier 1 alert is the result of a landfill impact as a whole or whether the Tier 1 alert may be attributed wholly or in part by other sources. Similar to the Tier 2 Assessment, the Tier 3 evaluation will include an assessment of other primary and other indicator parameters (including TDS, manganese, organic N, sulphate and boron), data from other sampling locations, and changes in adjacent land-use. The MOECC will be notified immediately if confirmation monitoring confirms exceedances of the RUL (that is 1000/0 of the RUL) and the MOECC, the Municipality and the Municipality's consultant will discuss the results. e Metric Page ® Metric DRAFT W-B4718-19-01 July 23,2015 If the alert is confirmed after the Tier 3 confirmation monitoring program, discussions will be held between the MOECC, the Municipality and the Municipality's consultant to determine whether the implementation of remedial measures are warranted. Note only results that exceed 100% of the RUL indicate that the site is out of compliance and that a remedial measure is required. These discussions will occur within six (6) months from the implementation of the Tier 3 confirmation monitoring program. The discussions will review the nature of the alert and will evaluate the potential remedial measures available to the Municipality and will select an appropriate remedial measure. if the discussions confirm that a remedial measure(s) is required, the preferred remedial measure(s) will be implemented together with a Tier 4 Compliance performance monitoring program. If a non-landfill related source is determined to be the cause of the alert, then an appropriate monitoring program will be developed through consultation with the MOECC, the Municipality and the Municipality's consultant for the location of the alert. TIER 4—COMPLIANCE The objective of a Tier 4 Compliance performance monitoring program will be to determine the effectiveness of the implemented remedial measure(s). The scope of the Tier 4 Compliance performance monitoring program will be defined through discussions with the MOECC, the Municipality and the Municipality's consultant following the selection of the preferred remedial measure(s). Sincerely, BluMetric Environmental Inc. --DRAFT-- 5'rana Scholes, B.A.Sc., P.Eng Ian Macdonald, M.Sc., P.Geo., EP(CEA) Project Engineer/Project Manager Senior Hydrogeologist cc: District Manager, MOECC London District Office Norma Bryant, The Municipality of West Elgin Encl. Ref 84718-19-01 reed Final Trigger& ContingenryJuly23 2015.docx Metric Page s Environmental REFERENCES Ontario Ministry of the Environment and Energy (MOEE). 1994. Guideline B-7 (formerly Policy 15-08). The Incorporation of the Reasonable Use Concept into MOEE Groundwater Management Activities. MOEE Water Resources Branch. Water and Earth Science Associates (WESA). 2008. 2007 Annual Site Monitoring and Operations Report, April 2008. WESA, a Division of BluMetric Environmental Inc. (WESA). 2013. Preliminary Groundwater Trigger Mechanism and Contingency Plan, February 2013. WESA, a Division of BluMetric Environmental Inc. (WESA). 2014. 2013 Annual Site Monitoring and Operations Report, April 2014. n Metric Page 6 ® Environmental FIGURE Metric Pagel Environmental ATTACHMENT A MOECC Memorandum Dated September 18, 2013 Re: West Elgin LFS— Preliminary Trigger Mechanism and Contingency Plan 0 Metric Page Environmental Ministry of the Environment Minist6re de i'Environnement Southwestern Region Region sud-Quest r Water Resources Unit Ueit i des I'Appurces en Aau Technical Support Section Section de I'Appui Technique 733 Exeter Road 733,Chemin Exeter London ON N6E 1 L3 London ON N6E 1 L3 Tel.: 519 873-5000 T61.: 519 873-5000 Fax: 519 873-5020 T616c.: 519 873-5020 Memorandum Date: September 18, 2013 To: Sybil Kyba Environmental Officer London District Office From: Husein Awad Hydrogeologist Water Resources Unit/Technical Support Section Re: West Elgin LFS-Preliminary Trigger Mechanism and Contingency Plan As per your request I have reviewed the following document and provided comments and recommendations from a groundwater perspective: - Letter Report, Re: Preliminary Groundwater Trigger Mechanism and Contingency Plan, West Elgin Landfill Site, Rodney, Ontario,prepared by WESA and dated February 20, 2013, Please note that this review does not include an exhaustive auditing of the accuracy of the reported data presented in the above documents. Background The site is an active municipal landfill located near Rodney in County of West Elgin. The site is owned and operated by the Municipality of West Elgin under the Amended Environmental Compliance Approval No. A051101. The site had been out of compliance with regard to the MOE Guideline 137 (Reasonable Use Concept). In 2012 the site owner purchased a 50 m wide land bordering the southeastern site boundary to be used as a Contaminant Attenuation Zone (CAZ). To address the non-compliance at the northeast boundary, the site owner initiated actions to acquire a 30 wide land bordering the north site boundary. To fulfill condition 45 of the Amended ECA, WESA consultant submitted on behalf of the County this document to address the MOE requirement to establish a new CAZ. Comments and Recommendations 1. Page 2, paragraph 1, the report indicates that, three temporary piezometers were installed and sampled. The logs and construction details for these monitors should be included in future reports. 2. Page 2, paragraph 2, the report states that "the water elevations in MW 15 through MW 18 are influenced by both the shallow flow system and surface water". No SWR File:EL WE DO 240 IDS REFERENCE:8871-9BLQ4T West Elgin LF5,County of West Elgin Page 2 of 2 elevations for groundwater and surface water are provided. These elevations should be included with the report. 3. Page 3, Tier I- Alert, no monitoring locations are proposed as the compliance points. The revised Trigger Mechanism should include a list and a map of monitors that are proposed to be compliance points. 4. The following leachate indicators are proposed as trigger parameters: (Ammonia, Alkalinity, Arsenic, Chloride, DOC, Iron and Sodium), These parameters are acceptable, The report has not provided details on the standards; ODWQS and/or PWQO against which the water quality will be compared to. Since a there is a potential for groundwater to discharge into the nearby wetland, the water quality at the monitors located at or near the wetland, should be compared to the PWQO. 5. Page 3, Tier I- Alert, the Tier 1 trigger levels should be less than the Reasonable Use Concentrations (usually 75% of the RUC). This would provide an alert that the existing site condition may be leading to non-compliance. 6. Page 4, Tier 2- Confirmation, if confirmation monitoring program confirmed an exceedance for the RUC for any of the trigger parameters, the MOE District Office should be notified immediately. 7. The submitted proposed Trigger Mechanism and Contingency Plan do not include any measures for assessing the potential impact of landfill gas. If landfill gas is not an issue at this point in time this should be stated in the proposed plan. Summary and Conclusions: Generally the submitted preliminary Trigger Mechanism and Contingency Plan (TM & CP) is acceptable. As mentioned in the letter report, the final CAZ boundary to the northeast will be determined following the 2013 spring sampling event. If that happened, the revised Trigger Mechanism and Contingency Plans should be submitted. The revised (TM & CP) should include a list and a map of the proposed compliance points and details of calculations of the trigger concentrations. The above comments should be addressed in the revised proposal. If you have any questions and or require additional information/clarification please feel free to contact me at husein.awad @ontario.ca or at(519) 873-5033. RIGINAL SIGNED BY Husein S. Awad Regional Hydrogeologist LIMITATIONS The purpose of the preceding review is to provide advice to the tvlinistty of the Environment regarding subsurface conditions based on the information provided in the above referenced documents. The conclusions,opinions and recommendations of the reviewer are based on information provided by others, except where otherwise specifically noted. The Ministry cannot guarantee that the information that has been provided by others is accurate or complete. A lack of specific comment by the reviewer is not to be construed as endorsing the content or views expressed in the reviewed material. SWR File:EL WE DO 240 IDS REFERENCE', 8871-9BLQ4T ATTACHMENT B Borehole Logs a Metric Page Environmental Project No:W-84718 Project: Hydrogeological Investigation ®� ®f Borehole: MV�/7�BH7} Client: Municipality of West Elgin Location:West Elgin Landfill Supervisor. K, Greer SUBSURFACE PROFILE SAMPLE ?' Well Completion Details Description o E CL E � a � a (! W Z F aft m0 Ground Surface 97.75 Till •.; ^:� Concrete/Casing grass at surface,silty sand, trace gravel,brown,dry • 86.84 2"Schd.40 PVC wet 96_23 -- 4 Holeplug Gravel wet,brawn _ Water Level July 2006 ep ea a°. a , Silica Sand co°o eae 10 = a0 551 = #10 Slot Screen 15 93_18 Clay grey,moist SS2 Native 5 92.57 End of Borehole 20 Drill Method: Hollow Stem Auger Datum: Drill Date:April 27, 2008 Checked by: K.D.G. 6WWESA Sheet: 1 of 1 A Better Environment For Business Project No:W-64718-03 Log of Borehole: MW9 Project, Hydrogeological Investigation Client. Municipality of West Elgin Location:West Elgin Landfill Supervisor. Mel Bombini SUBSURFACE PROFILE SAMPLE 2 Well Completion Details a) 0 0 > Description .0 5 F= (D E CL 8 >% (D o U) 10- z 0 5() Ground Surface 98.26 Concrete/Casing N W Till O � PLW grass at surface,sand and 0.1,-. gravel,brown 2"Schd.40 PVC Ho ep u 5— 9 10-- PRO- ... ... Silica Sand :91 #10 Slot Screen 15— 5 Clay End of Borehole 20— 25— Drill Method: Hollow Stem Auger Datum: Local Drill Date: October 16, 2007 Checked by: K.D.G. WESA Sheet: 1 of 1 T Better Environment For Business Project No:W-84718-03 Project:Hydrogeological Investigation ®g ® Borehole: ��® Client: Municipality of West Elgin Location: West Elgin Landfill Supervisor. Mel Bombini SUBSURFACE PROFILE SAMPLE m Well Completion Details Description a E c°3 E © cn w z m Ground Surface 99_.02 g Till r`r Concrete/Casing �l7 grass at surface,sand and c gravel,well graded,round to ;v• r: sub-angular,brown,dry° 2"Schd.40 PVC 5 0 97_49 Holeplug °a Gravel a3aa coarse,small cobbles,little to no sand,dry o�oa °A°b oQoa = o - o(�o a = a - nL7v = _,°b — Silica Sand oLJv a o - 0[7o n 9_4_.6_0_ — 15 Sand #10 Slot Screen fine,silty,clayey,grey, 94.14 — 5 / saturated --- Clay 93.68 End of Borehole 20 2s Drill Method: Hollow Stem Auger Datum: Local Drill Date: November 8, 2007 Checked by: K.D.G. "WESA Sheet: 1 of 1 A Better Environment For Business Project No:W-B4718-03 Project: Hydrogeological Investigation ®� Of Borehole: i�w�2 Client. Municipality of West Elgin Location:West Elgin Landfill Supervisor:Mel Bombini SUBSURFACE PROFILE SAMPLE L Well Completion Details m Q E Description a 8 a� 0 co w Z Fes- aft m0 Ground Surface 95.92 M1 >:, &i;9;< Sand :y Concrete/Casing 5 ryt.;.r rx grass at surface,fine,organic, 4z�=g "peaty",brown,damp 2"Schd.40 PVC �s`srrr.: Holeplug �t,.<•;; ___ 95.01 medium fine grained,grey, saturated 5 f's Silica Sand � .� ------------------------- 94A9 silty sand clayey,grey,saturated 93.64 #10 Slot Screen Clay 93.18 10 End of Borehole 15 5 20 25 Drill Method: Hollow Stem Auger Datum: Local Drill Date: November 8, 2007 Checked by: K.D.G. WWESA Sheet: 1 of 1 A Better Environment For Business Metric Borehole/WeU ID: MW19 Environmental Project No.:W-134718-19-01 171 Victoria 5t. N. Client.Municipality of West Elgin Kitchener, ON, N21-1 4K3 Location:West Elgin Landfill (519)742 6685 SUBSURFACE PROFILE SAMPLE Description E Well Completion Details c o aa) E E rn W Z h tr ft m Clayey Silt Ground Surface 217.7C -------------------------------------------------- ------------------------- Organic, dark brown 217.6a Holeplug Sand Silty,trace fine grained gravel,decrease silt with depth, dark brown,saturated Silica Sand 1 " Slotted Steel Ddvepoint 2 16.9 End of Borehole 3 1 4 Drilled By.BluMetric Environmental Inc. Drill Method:Hand Auger Hole Size(m):0-06 Datum:Local Drill Date:8 July 2016 Supervised By:M.MacLaughlin Sheet.1 of 1 yN �F 4 r - U u n 2 � The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: August 13, 2015 SUBJECT: Service Ontario Office RECOMMENDATION: THAT Council will continue to pursue the maintaining the Service Ontario Office in the Community of West Elgin. INTRODUCTION: In December 2014 the Municipality of West Elgin re-apply to maintain the Service Ontario Office in Rodney and on July 9, 2015 receive the attached letter to this report informing the Municipality of West Elgin that the municipality was not successful in the Vendor of Record process for maintaining the Service Ontario Office. DISCUSSION: The Municipality has applied for a debriefing meeting to provide details of why the municipality was not successful. The municipality has contacted Jeff Yurek's office for assistance to maintain the Service Ontario Office. Other municipalities were not successful in their bids for the renewal of their contracts. Our contract will expire February 6, 2015. Respectfully Submitted by: F-y "Scott Gawley, CPA GA Adm i n i strato r/Treasu rer Attachments Notice of Regret from the Ministry of Government and Consumer Services. Ministry of Government and Minis#ere des Services gouvernementaux Consumer Services et des Services aux consommateurs Ontario Procurement Advisory Branch Direction des services cansultatifs en matiere d'approvisionnement Supply Chain Ontario Gestion de la chatne d'approvisionnement Ontario Shared Services Ontario 222 Jarvis Street,8th Floor Services communs de]'Ontario Toronto ON M7A OB6 222,rue Jarvis,8'dtage Tel.: 416 212-2224 Toronto ON M7A 066 Fax: 647-724-0975 Tel.: 416 212-2224 Telec.:647-724-0975 E-mail:lorraine.mahony(ontario.ca Courdel: lorraine.mahony(d,)ontario July 09, 2015 sgawley(cDwestelgin.net The Corporation of the Municipality of West Elgin Attention: Mr. R. Scott Gawley Re: Notice of Regret RFB OSS 00488377 Establishment of a Vendor of Record Arrangement for Service Providers to Operate Primate Service Ontario Centres I would like to take this opportunity to thank you for responding to the above referenced procurement opportunity for the provision of the Establishment of a Vendor of Record Arrangement for Service Providers to Operate Private Service Ontario Centres. This letter is to advise that you were not one of the successful candidates. In accordance with section 5.5.4 of the RPP, within 60 days from the date of this letter you may confirm your interest to participate in a debriefing meeting, which will provide you with feedback on your submission. If you wish to participate in a debriefing meeting, please let me know via e-, mail. Thank you for your interest and time in responding to this procurement. Yours truly, ,d".Gse Lorraine Mahony- Procurement Advisor Procurement Advisory Branch 416-212-2224 Lorraine.mahon ontario.ca The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: August 13, 2015 SUBJECT: Proposal for Potable Accessible Ramp RECOMMENDATION: THAT Council considers the proposal from StopGap when the report from the Architect comes back with a design concept design for the Southside of Main Street in West Lorne in the fall. INTRODUCTION: The Chamber of Commerce of West Elgin has provided a concept of providing access to the business's in West Lorne with portable steps going into their business. DISCUSSION: Attached is a proposal by StopGap for the West Lorne Community Ramp Project. The project is to create awareness about barriers in our community and provided a stop gap measure of providing access to the various businesses' in West Lorne. The Chamber representative has offered to come discuss the concept with Council. Respectfully Submitted by: Scott Gawley, CP` , CGA Administrator/Treasurer Attachments Proposal from StopGap fQ CL LU LLI UJ LU AA u VF z 43: � a � WWao Co CL MJ a CL co I z 0 CL H CY n LU = J = CL �. LUv Stop6ap invites you t® participate dn®fm The West Lorne Community Ramp Project The community Ramp Project Goa! a To create awareness about barriers in our belt environment that prevent people from enjoying some of the amazing buildings and businesses our city has to offer ,To help private businesses embrace the upcoming Accessibility for Ontarlans with Disabilities Act Built Environment Standard which in the near future will make it law for businesses to be barrier free, The Community Ramp Piroject Fad - Whether you are a parent pushing a stroller or a wheelchair user, ramps simply make life easier. A ramped storefront is smart for business, it allows access for everyone regardless of their ability. St®pGap Foundation has helped remove over 600 barriers in over 30 communities across Canada. The Community Ramp Project Tasks m WE will help gather volunteers and building matedais so that you and ether inspired business owners can receive a lightweight nonpermanent ramp to suit your stepped storefront— fbr <frree> or <suggested contnbutien>l YOU will offer customers the use of your brightly caloured ramp should the reed arise. For more information visit. w AAN.stcpgap.ca or e-maii project Team Leader at blazinblondee @hotmaiiocorn The Ramp Project — Survey Form Business Name: Address: Owner/ Manager Narne'. E-mail Address: ............... ............................................ ...................... Left Side Step Height; in Right Side Step Height: In Colour (circle one): lied Yellow Green Blue ...........--..•'mewammamaaS.anmm9mnmmaem.ma as o..-........................... mma0Omn The Ramp Project oject Policy'. The Ramp Project provides deployable entry ramps to businesses with single stepped storefronts which prevent access to many people. The use of the ramp is the sole responsibility of the business o ner� the ramp should be deployed only when required, Those Invoived with the provision of materials and constructlon of the ramp are not liable for any damages or ln�urles resulting from the use of the ramp. has read, understands and accepts The Ramp project Policy on this survey form. -t fYt1� ';€� Ug `:5�,=1 ,i��;�,M1tv�d�-.,('�c:l,.p1A11�1"�✓a'7-?".0._1��"!. , i Local Hardware Store 1234 Rockstar Dr - Fun Towne, ON OV 74 Enter Date Here Attu: Store Manager Re:Community Projects Program—MpGap Community Ramp Project proposal I am writing to inquire about whether Local Hardware Store would be interested i n participating in an exciting project that would help alleviate physical barriers caused by single stepped storefronts in Fern Town. I am a member of an initiative called ftpGap.We are artists,activists,design professionals and architects with an interest in transforming the built environment into a place where everyone has access to what they desire through art,design, discourse and community action.Our projects feature works focused on accessibility that are fun,unrestrained, incite awareness,and create demand for inclusive design solutions. Physical barriers In oaur built environment prevent people from enjoying some of the amazing bauilO ngs and businesses that our communities have to offer.Whether you are a parent pushing a stroller or a wheelchair user, encountering a step often prevents easy access, Currently there are no lags that require a private business to be bgrrier free If ifs not nundergdrig a major renovation.This project will create awareness about this type of access issue, Delp private businesses increase their customer base,and highlight how a simple ramp can make life so much easier for everyone. We have had the pleasure of working succassfuRy with community hardware stores on similar ramp projects.As a result we are very proud to report-that over 604 businesses across Canada that were once inaccessible to many people Including wheelchair users,parents pushing strollers,and deliverny people can now be messed by anyone regardless of their ability. Fun Towns progressive mature and desire to be a leader Beads us to believe that it mill the easy to engage many businesses to participate in Us project.These businesses would deploy the ramp when needed.The lightweight ramps are comprised of wood and are equipped with a non-slip su es to ensure safety during use.additionally, the ramps are palmed with bright colours in order to draw attention,create curiosity,and raise awareness. We would be honcnured to accept building matedals from Local Hardware More as donations to an amazing project that will u ndouabtsdly create media buzz,aftract people to the neighbourhood,and ultimately help raise the quality of life fcr everyone living In Fun Town. Thank you fnr taping the time to read this letter,we very much look forward to your response. Sincerely, Your Name 2 1994' The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: August 13, 2015 SUBJECT: Potential Solar Projects at Municipal Facilities RECOMMENDATION: THAT Council receives the information from North American Solar Professionals for future reference for Solar Panels on Municipal Properties. INTRODUCTION: Michael Kozdras of North American Solar Professionals approached the Municipality about the prospect of applying for the next round FIT contracts with the province in September. DISCUSSION: North American Solar Professionals have provided a quick overview of potential contracts on 4 properties owned by the Municipality of West Elgin: 1. Municipal Office, Public Works and Rodney Firehall 2. West Lorne Arena 3. Rodney Community Centre 4. West Lorne Wastewater Treatment Plant The interest in Municipality owned facilities is due to the fact that the last round awarded most of the contracts were on Municipality owned facilities. The Municipality of West Elgin has not solicited proposals for installation on Municipal property. I would recommend that if the Municipality of West Elgin was interest that a Request for Proposal (RFP) be developed and that due to the timing of this round of contracts (September) a proper RFP would not be possible. Respectfully Submitted by: Cott Gawley, CP CGA Administrator/Tre surer Attachments Pamphlet from The Solar Pros �„� A Qa 42 E F��jl Z a 00 2 Ow 0 Ai 1-3 cd w toll end cc W00 >1y >' o � LOJ ,6a PL(vi 934 0 Pig, r o Yt b bo Q 44. tUi b U O O LO bF+ Ab U N k to y 43 r dk � •� � Q � "� N sl' .fl a QO) aF"i i -� � • K .. 0 a .� , PU„f F P Q ��y a O fi 2 r ��'1J9B'al The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Clerk DATE: August 13, 2015 SUBJECT: Wind Turbine Developments RECOMMENDATION: That Council adopt one of the following options: 1. Leave October 24, 2013 resolution as passed 2. Reaffirm October 24, 2013 resolution based on results of public meeting held on July 29, 2015 and the rationale expressed in the August 14,2014 Anti- Wind Business Plan citing tourism, economic development and natural beauty. 3. Overturn the October 24, 2013 resolution and support being a willing host. INTRODUCTION: Council hosted a public meeting on July 29, 2015 on Renewable Wind Energy. BACKGROUND: RES has requested that Council reconsider the resolution of October 24, 2013 that declared the Municipality of West Elgin as an unwilling host. DISCUSSION: At the public meeting held on July 29, 2015, 150 public were in attendance. Presentations were given by RES and WEROWT and responses to written questions were given. After the meeting, written comments were received by the Clerk until August Stn 1. Summary of responses received A total of 605 comments were received — 585 were not in favour of wind turbines, 161 indicated various reasons for "not” supporting wind turbines, as listed below. The balance of responses (20) indicated support of wind turbines. Summary of reasons for not supporting wind turbines: Impact on environment • Impact on bats and eagles • Blight on landscape • Loss in property value • Health hazard — noise • Eye pollution — especially at night • Ecotourism is important— protect natural areas and bird migration • Loss of farmland • Uncertainty how wind turbines will be decommissioned and who is responsible, proposed clean-up is inadequate • Why not increase electric generation — use existing streams and dams • Expensive, no way to store excess that is generated and is being sold at reduced price • Impact on Seaside proposed development • More study need on benefits and detrimental effects on health and impact on environment • No jobs in long run • Will this project be sold to a high polluting business for carbon credits? Comment sheets are available for review at the municipal office. 2. Municipal Position On August 14, 2014 an Anti-Wind Business Plan was presented to Council. Three reasons were stated why wind turbine development is not appropriate for West Elgin: • Tourism • Economic development • Natural beauty This Business Plan is still appropriate in 2015. 3. Options for Council The following options can be considered: 1. Leave October 24, 2093 resolution as passed; 2. Confirm the October 24, 2013 resolution; 3. Overturn the October 24, 2013 resolution and support being a willing host. To rescind the October 24, 2013 resolution requires a 213 majority of council support. Respectfully Submitted, Reviewed by: Norma 1. Bryant, HonBA,AMCT ecoltGawley, CPA CGA Clerk Administrator/Treasurer N U ,77 a �G] The Municipality of West Elgin TO. COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Clerk DATE. August 13, 2015 SUBJECT: RES — Elgin Wind Farm Project RECOMMENDATION: THAT RES met with Council on June 25, 2015 and Clerk is authorized to complete the IESO meeting confirmation form for that date. INTRODUCTION: RES has requested that the municipality sign a prescribed form — municipal meeting confirmation. DISCUSSION: In the covering email, Ms. Crump states that the completion of the form in no way endorses or supports RES or the project it simply confirms we have met. The information requested on the form is available through the publication of our agenda packages and minutes which can be found on the municipal website. The June 25�h meeting was not a public meeting so the only attendees noted would be council and administration staff. Respectfully Submitted, Reviewed by: Norma I. Bryant, HonBA,AMCT Scott Gawley, A, CGA Clerk Administrator/Treasurer Attachments Email from Rebecca Crump with attachment. Norma Bryant From: Rebecca Crump <Rebecca,Crum p@res-americas.com> Sent: August-06-15 11:39 AM To: Norma Bryant; 'Scott Gawley' Cc: Mary Lou Kominek Subject: Meeting Confirmation Form Attachments: Prescribed-Form-Municipal-Meeting-Confirmation-West Elgin.doc Hi Norma and Scott, Attached is an IESO Prescribed Form that simply confirms that RES has met with the Municipality of West Elgin to present and/or discuss the wind project. I am referencing the June 25 Council meeting in the form. I have filled out but require the Municipality to complete and sign the form.The form in no way endorses or supports RES or the project it simply confirms that we have met. I have included the instruction sheet that confirms this. If the Municipality could: 1. Complete#1 and#4 on page 1 of the form.The signature must be in original ink. Myself or Mary Lou could pick up in person. 2. On Page 3 please list all attendees of the meeting that occurred on June 25th (can be done in ink I find the form won't allow typing in that section) am not assuming this has to go to Council as it is administrative only, but please confirm. Thank you and please let me know if you have any questions. Rebecca Crump I Development Manager Renewable Energy Systems Canada Inc. 300 Leo Pariseau, suite 2516, Montreal, Qc, H2X 4133, Canada (514) 525.2113 x 290 main 1 (647) 880-7473 mobile ! (514) 524-9669 fax rebecca.crumpCres-americas.com 1 www.res-americas.com 1 120 Adelaide Street West,Suite 1600 Toronto,Ontario M5H 171 8 i e s 7 416-957-7474 Independent Electricity F 416-967-1947 System Operator www.ieso.ca Instructions for the Prescribed Form —Municipal Meeting Confirmation I Page i 0-21-1—mar 2015 IESORP/f-LRPIRFP-013r2 This page sets out the instructions for completing the Prescribed Form—Municipal Meeting Confirmation. All capitalized terms used in these instructions and the Prescribed Form—Municipal Meeting Confirmation,unless otherwise stated, have the meanings ascribed to them in the LRP I RFP. INFORMATION FOR THE SIGNING PARTIES: a. The purpose of this Prescribed Form is to confirm a meeting has been held between the Registered Proponent and representatives of the Local Municipality to discuss the Large Renewable Project and/or proposed Connection Line described below.This Prescribed Form is used to satisfy requirements in the LRP I RFP and does not constitute an agreement, approval or contract. INSTRUCTIONS APPLICABLE TO ALL PRESCRIBED FORMS: b. The first page of a Prescribed Form must be marked with the name of the Large Renewable Project that is the subject of the Proposal.The Registered Proponent should use the name given to the Large Renewable Project in the Prescribed Form— Registration Form. c. This instruction page is not required to be submitted with the Proposal. d. Information provided in each Prescribed Form should be consistent with the information provided in the Proposal. e. Where the Prescribed Form has multiple pages,the pages of the Prescribed Form should be kept together in the Proposal in sequential order. f. Where a blank field for a section/page reference is provided in a Prescribed Form,enter the section/page reference of the Proposal where the substantiating evidence for that particular item can be found. g. Apart from the completion of any blanks,drop down lists, check boxes or similar uncompleted information in a Prescribed Form, no amendments may be made to the wording of a Prescribed Form. h. Each Prescribed Form must be completed in its entirety.fields marked<if applicable>must be completed if applicable to the Proposal. If not applicable,they should be marked "not applicable". i. If the signature of the Registered Proponent is required for a Prescribed Form, the Prescribed Form must be signed by a person with authority to bind the Registered Proponent. j. With the exception of this instruction page, instructions within a Prescribed Form will be enclosed in brackets. INSTRUCTIONS SPECIFIC TO THE PRESCRIBED FORM—MUNICIPAL MEETING CONFIRMATION: k. An original ink signature must be provided on the Prescribed Form—Municipal Meeting Confirmation included with the hard copy Proposal marked"Original Copy", For clarity, other than the Original Copy, any additional hard copies of this Prescribed Form must be signed but need not be originals(photocopies may be provided as well). i THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK 120 Adelaide Street West,Suite 1600 • �rk Toronto,Ontario MShE 1T1 a peso T 416-967-7474 Independent Electricity F 416-967-1947 System Operator www,iew.ca Prescribed Form—Municipal Meeting Confirmation Page 1 of 4 Mar 2015 IE50RP/f-LRPIRFP Oilr2 Name of the Large Renewable Elgin Wind Proiect Project: Registered Proponent: Elgin Wind LP Renewable Fuel of the Large On-Shore Wind Renewable Project: Contract Capacity of the Large 60 Renewable Project<MW>: Capitalized terms not defined herein have the meanings ascribed to them in the LRP I RFP. The Local Municipality confirms to the IESO the following: 1. I am the/an<insert title or position held with the Local Municipality_>of<insert the name of the Local_Muni�lity>(the "Local Municipality")and have the delegated authority to provide this confirmation on behalf of the Local Municipality and without personal liability. 2. The Registered Proponent has advised the Local Municipality that it proposes to develop,construct and operate a Large Renewable Project and/or proposed Connection Line,with the characteristics outlined in the table above,under the LRP I RFP. 3. On the 25 day of June,2015 at the Municipality of West Elgin,the Registered Proponent held a meeting with representatives of the Local Municipality to discuss the particulars of the Large Renewable Project and/or proposed Connection Line(the"Meeting"). 4. Representatives of the Local Municipality that attended the Meeting are listed in Exhibit A. Local Municipality:<insert legal name of the Local Municipa�> Signature: Name: Title: I have the authority to sign on behalf of the Local Municipality. Dated this_day of , 20,_,_, 120 Adelaide Street West,Suite 1600 I V�O Toronto,Ontario M5H 1T1 T 416.967-7474 Independent Electricity F416-967.1947 System Operator www.ieso.ea Prescribed Form—Municipal Meeting Confirmation Page 2 of 4 Mar 2015 IESORP/f-LRPIRFP-011r2 The Registered Proponent acknowledges that this confirmation: 1. is not an approval by the Local Municipality of the proposed Large Renewable Project and/or Connection Line; 2. is not a promise by the Local Municipality to host the proposed Large Renewable Project and/or Connection Line; 3. is not a contract and cannot be relied upon by the Registered Proponent, IESO or any third party as containing any promises by the Local Municipality;and 4. is only for the purpose of the Registered Proponent satisfying section 3.2.5(b)of the LRP I RFP and for no other purpose. Registered Proponent: Elgin Wind LP Signature: i [Dame:Peter Clibbon Title:Senior Vice President,Development I have the authority to bind the Registered Proponent. Dated this_day of August, 2015 } 120 Adelaide Street West,Suite 1640 Ie S O Toronto,Ontario M51-1 iT1 T 416.967.7474 Independent Electricity F 416-967-1947 System Operator www.iesc.ca Prescribed Form—Municipal Meeting Confirmation Page 3 of 4 Mar 2015 IE50RP/f-LRPIRFP-011x2 EXHIBIT A REPRESENTATIVES OF THE LOCAL MUNICIPALITY THAT ATTENDED THE MEETING <This Exhibit can be duplicated as needed to accommodate additional signatures.> Name and title of representative from the Local Municipality Name and title of representative from the Local Municipality Name and title of representative from the Local Municipality Name and title of representative from the Local Municipality Name and title of representative from the Local Municipality Name and title of representative from the Local Municipality Name and title of representative from the Local Municipality Name and title of representative from the Local Municipality Name and title of representative from the Local Municipality Name and title of representative from the Local Municipality Name and title of representative from the Local Municipality Name and title of representative from the Local Municipality Name and title of representative from the Local Municipality Name and title of representative from the Local Municipality Name and title of representative from the Local Municipality Name and title of representative from the Local Municipality Name and title of representative from the Local Municipality Name and title of representative from the Local Municipality Name and title of representative from the Local Municipality Name and title of representative from the Local Municipality Name and title of representative from the Local Municipality Name and title of representative from the Local Municipality Name and title of representative from the Local Municipality Name and title of representative from the Local Municipality © 120 Adelaide Street West,5uite 1600 �•!� I VSO Toronto,OntarioM5H 1T1 IndeIndependent Electricity T 416-9677474 P tY F 416-967-1947 System Operator www.ieso.ca Prescribed Form—Municipal Meeting Confirmation Page 4 of F4 1 Mar 2015 1 IESORP/f-LRPIRFP 011x2 v , rw.e F Q $ « a V x z n CJ � '1J98'a* The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Clerk DATE: August 13, 2015 SUBJECT: Fencing By-laws RECOMMENDATION: THAT the draft Division Fence By-law and Boundary Fence By-law be brought forward for adoption. INTRODUCTION: Draft fencing by-laws have previously been presented to Council and direction given for revision. DISCUSSION: The Division Fence By-law to exempt parts of the Municipality of West Elgin from the Line Fences Act is attached for final review. The Boundary Fence By-law to prescribe the height and description of fences in certain areas of the Municipality of West Elgin is attached for final review. Respectfully Submitted, Reviewed by: Norma I. Bryant, HonBA,AMCT Scott Gawley, A, CGA Cleric Administrator tor Attachments 1. Draft Division Fence By-law. 2. Draft Boundary Fence By-law ► A #�, THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN BY-LAW NO. 2015-55 Being a by-law to exempt parts of the Municipality of West Elgin from the Line Fences Act WHEREAS Section 9 of the Municipal Act 2001, S.O.2001,c.25, as amended, provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Act; and WHEREAS Section 11 of the Municipal Act provides that a lower-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Municipal Act and subject to certain provisions as outlined in the Municipal Act; and WHEREAS Subsections 98(1)and (2)of the Municipal Act ovide that a by-law may be passed by a municipality stating that the Line FeAct, R.S.O., c.L.17 does not apply to all or any parts of the municipality, _ct to the continuing applicability of Section 20 of the Line Fences Act; NOW THEREFORE the Council of the Muniotffy of West ElF&Wnacts as follows: __ AM 1 DEFINITIONS In this by-law: ----- 1.1 Actual Cost means the to - he con , .ction, replacement, maintenance or repair(as e0ica--=-f__a divfence, other than a fence described in Subsectio .4, l i s des,the value of the material used glue o= ur p = reed to complete the work. 1.2 Adjoining ourtr�er meane perswho owns the land adjacent to land of another 1 1Owner seeNg to bu�it-_ .division fence. 1.3 Basic Cost -.s _ f cstruction, replacement, -- = e o _-�it(as app iii e)of a four(4)foot high, 1 Xz inch El h,s -a! nee. 1.4 uilt-U Area 11 mn lands zoned Residential First Density(R1), residential Sect Dente(R2), Residential Third Density(R3), Hamlet ential(HR), By-law No.2015-55 Page 2of3 1.12 Public Highway_means a street or highway under the jurisdiction of the Province of Ontario,the County of Elgin or the Municipality of West Elgin, or assumed by the municipality or being constructed under an agreement with the municipality. 1.13 Public Authority means the federal or provincial government,crown agents, school boards and regional municipalities,to whom the context can apply but specifically excludes the municipality. 1.14 Unopened road allowance means lands owned by the municipality but which have yet to be designated as a public highway by enactment of a by-law. 2 PROVISIONS 2.1 From and after the date of enactment of this by-law,the provisions of the Line Fences Act, except Section 20 of the Line Fences Act, shall no longer apply to the Built Up Area of the municipality. 2.2 The provisions of this by-law do not apply in the following circumstances. (a) to any lands that constitute a public highway uding lands abutting a public highway that are held as a reserv_ =a municipality or other public authority; or to lands being held --- m 'cipality or other public authority as an unopened ro��af owanc == -or future public highway purposes; low (b) where an owner has initiated edings under the L r___hFences Act prior to the enactment of this- aw. 2.3 An owner of land may construct, repl ��and maintain a division fence. NIOW 2.4 Where the owners of adjo 7 - ---5 -are inaMement or are able to reach agreement on the details o —strueth-amor repHoWent of a division fence, each of the shall con ,.uct ar ea?Msonable proportion of the division fe = -G t all bea -- onab - -t d just proportion of the cost of any _ffiff requiM, to do s _in accordance with the agreement reached = een the gaers, regless of any provision to the contrary in this by-la 2.5 W_ r==the ow = djoin1 cannot agree or reach an agreement in _ion 2.4 above; an owner desiring to construct or Afftlace a divan ie may do so subject to complying with the following requirements: The own t deliver er a notice(the"Notice of Intent")to the l'oining ovMr by registered mail, advising of his or her intent to d ; uct place a division fence; (b) The Hof Intent must contain the following minimum information: W !) a copy of three(3)written quotes for the actual cost or basic cost for the fencing work to be undertaken. ii) a paragraph stating that"the construction or replacement of the division fence will commence fourteen days after the mailing of this Notice of Intent and the owner may seek a contributory payment for the work to the division fence from the adjoining owner in accordance with the applicable by-law". iii) a further paragraph stating that"the adjoining owner may obtain three(3)additional quotes for presentation to the owner not later that ten business days from the date of mailing of the Notice of Intent; and iv) a complete copy of this by-law must be attached to the Notice of Intent. 2.6 In cases where the cost of construction or replacement of a division fence is in dispute, the cost shall be apportioned as follows: By-law No. 2015-55 Page 3 of 3 (a) the adjoining owner shall pay fifty percent(50%)of the basic cost or fifty percent(50%)of the actual cost,whichever is the lesser, having considered all the fencing quotes exchanged; and (b) the owner shall pay the balance of the actual cost. 2.7 Subject to Section 2.8 and 2.9, once a fence has been erected,the cost of repairs or maintenance to a division fence shall be borne equally by the owner and the adjoining owner. 2.8 The cost of repairs to a division fence shall be borne: (a) by the owner if her or his invitees caused the damage necessitating the repair. (b) by the adjoining owner if her or his invitees caused the damage necessitating the repair. (c) subject to Section 2.9, equally by the owner and the adjoining owner if the damage necessitating the repair was caused by a natural disaster. 2.9 If a tree is thrown down by accident, carelessne egligence, deliberate intent or otherwise, so as to cause damage to := ion fence, the owner of the lands on which the tree stood shall, so menses,forthwith remove the tree and repair the fence. 2.10 Where the municipality is the adjoi ' THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN BY-LAW NO. 2015-56 Being a by-law to prescribe the height and description of fences in certain areas of the Municipality of West Elgin WHEREAS Section 9 of the Municipal Act 2001, &0.2001,c.25,as amended, provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Act; and WHEREAS Section 11 of the Municipal Act provides that a lower-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Municipal Act and subject to certain provisions as outlined in the Municipal Act; and NOW THEREFORE the Council of the Municipality of Wesjglgin enacts as follows: __ 1 DEFINITIONS �` In this by-law: 1.1 Built-Up Area,shall mean on lands Residential First'L_ nsity(R1), Residential Second Density(R2),°_ idential Ward Density _Hamlet Residential (HR), Lakeshore Resld I (L oral Residentia�l7(RR). 1.2 Construct a Fence means to construct, —build,install, alter, reconstruct or replace a f me case or - -, it another person to do so. -- 1.3 Designated Official means%' }r-1 %kaprcerri fficer or Chief Building Official for the Municipality ofest _ _mks ot-erwise determined by the Municipali = lftAw 1.4 Division Feg eans- hence m- ing the boundary between abutting parcels ofWd. jW _1W 1.5 Fence meaa nr U_ a'f'Ral eeed or grown,including shrubs and hey _.filch may n ne the boundary line of a property but - de .•_'ding or structure as defined in the Ontario Building ode or re gI bons he Municipality of West Elgin Zoning By-law, 1.6 Wince of o enstruc means a fence constructed so that at least a 11 rd (1/3)of" vertical surface area is open space,enabling motorist an s striansJ*ave a clear view through such fence. 1.7 Heights vertical distance measured between the average finished g nd the highest point of the fence. In the case of a fence located on top of a retaining wall or berm, height means the combined vertical distance between the lowest point of the retaining wall or berm and the highest point of the fence. 1.8 Lot means all contiguous land under one ownership. 1.9 Lot.Through means a lot which has street access on two or more streetlines, other than a corner tot. 1.10 Lot. Corner means a lot situated at the intersection of two or more streets, or a lot abutting one or more parts of the same street, where such intersections have an angle of intersection of 135 degrees or less or located on the curve of a street where the angle of intersection of the projected tangents of the streetline does not exceed 135 degrees. 1.11 Lot Line means any boundary of a lot and the vertical projection thereof. 1.12 Lot Line. Front means the lot line that abuts the street except that; (a) in the case of a corner lot or through lot,the shorter line abutting a street shall be deemed the front lot line; By-law No.2015-56 P.2 Boundary Fence By-law (b) in the case of corner or through lots,with two lot lines of equal length abutting streets,the lot line that abuts the wider street shall be deemed to be the front lot line. Where the streets are of equal width, the lot line that abuts the County road shall be deemed to be the front lot line. 1.13 Lot Line, Rear means the lot line opposite to the front lot line except where the side lot lines intersects, as in the case of a triangular lot, in which case the rear lot line shall be represented by the point of intersection of the side lot lines. 1.14 Municipality means the Corporation of the Municipality of West Elgin, 1.15 Owner means an owner, lessee,tenant, mortgagee in possession and the person in charge of any property. 1.16 Verson shall include a Firm Partnership, Company,Corporation or Contractor of Owner. 1.17 Public Highway means a street or highway under the jurisdiction of the Province of Ontario,the County of Elgin or the Mu_� ality of West Elgin, or assumed by the municipality or being construpMnder an agreement with the municipality. 1.18 Shrubs and Hedges means a continuous lint pl =. n s or plant material Al arranged to form a fence or boundary.,,,,p 1.19 Sight Triangle means an area free o J By-law No,2015-56 P.3 Boundary Fence By-law 2.2 This by-law shall not apply to fencing around swimming pools,which are governed by By-law 98-47 as amended by By-law No. 2012-10. 2.3 No person shall use any barbed wire or other barbed material of a nature which could be injurious to the public in the construction of, or in connection with, any fence in the Municipality,except where such a fence is located within an industrial zone and provided such materials are used at a height of at least 6 feet(1.8 metres)above the finished grade. 2.4 No person shall permit a fence or any attachment to a fence to be used as a conductor of an electrical current. 2.5 No person shall erect a fence on or in any municipal easement unless the fence is constructed in accordance with the applicable easement document. Furthermore,the Municipality shall not be responsible for any damage to a fence during the course of or regular or emergency maintenance within such easement. 2.6 No person shall construct a fence that,contains a gate structure that abuts Municipality owned property without being granted aLexemption from the Municipality. 2.7 No person shall construct a fence that is grea =n 0.6 metres(2 feet)in height along any point of a Sight Triangle. By-law No.2015-56 P.4 Boundary Fence By-law 4.1 No fence shall exceed 3.04 metres (10 feet) in height. 4.2 No fence shall be erected having a height in excess of 1.8 metres (6 feet) from the exterior side lot line to the established building line of the main building erected on the lot. 4.3 No fence shall be erected having a height in excess of 1.23 metres(4 feet) between the established building line of the main building on the lot, and a setback of 3.04 metres(10 feet)from the front lot line. 4.4 A fence shall be of open construction. 5 CONSTRUCTION AND MAINTENANCE 5.1 All fences shall be maintained in good repair. 5.2 All fences shall be constructed and maintained in a structurally sound condition. 5.3 All fences shall be maintained to prevent an unsafe or unsightly condition. 5.4 Where fifty percent(50%) or more of any fence is to a replaced or repair such replacement and or repairs shall meet the re , ments of this By- law. 6 VARIANCES 6.1 Notwithstanding the provisions of this b =%Oe in = .Nall prevent the construction and maintenance of a fe onstructed folic services by the Municipality or any other gov.- eni agency. 6.2 Notwithstanding any provisions reaming the fight of fence§00 this by- law,where the Municipality has ente 'in- - bdlvision or site plan agreement requiring any fence to form7wa required architectural or noise attenuation feature,- nce shale— xempt from the height restrictions set out in the b — - -ch fen-c - d.shall be the height set forth for such applicable sed ens o tan cowl agreement. 6.3 The requireme - i by-la -- By-Maw No.2015-56 P.5 Boundary Pence By-law Read a first and second time this day of . 2015. Read a third time and finally passed this day of .2015. MAYOR CLERK APF &I IMW AW -- cgCj) y OF V fP Vryn �( Q N 4 � r U r - rtl The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Spencer Pray, Financial Assistant Lee Gosnell, Roads Superintendent Scott Gawley, Administrator/Treasurer DATE: August 13, 2015 SUBJECT: Landfill Operations RFP evaluation and recommendations RECOMMENDATION: THAT Council receive and adopt that Landfill Operations be exclusively managed by the Municipality of West Elgin. THAT Council receive and approve the capital purchase of an Excavator at an estimated cost of$75,000.00 to be used for the landfill and other municipal operations. INTRODUCTION: In late 2014, on the recommendation of the Landfill committee and upon Council approval, Council directed municipal staff to evaluate and re-organize West Elgin's waste management practices. Among the priorities was the re-design of the Landfill site. Municipal staff released a Request for Proposal (RFP) for managing the Landfill and the new Transfer Station being set-up at the landfill site. This report is a summary of the evaluation of the RFP. DISCUSSION: The RFP offered three separate scenarios and proponents could choose to bid on one or all of the scenarios presented. West Elgin received inquiries from 13 interested proponents, four (4) proponents registered, and on the closing date West Elgin received only one (1) submission. The RFP does permit that one submission can be referred to Council for consideration. However, upon consideration of Municipal Staff, you will see that the Municipality of West Elgin can competitively manage the West Elgin Landfill/Transfer Station. West Elgin priced various scenarios and the internal submission will be compared to the Proponent's. Page 1 of 4 West Elgin's ability to competitively manage the Landfill is based on the following; 1. Capital Purchase of an Excavator for the Landfill at an estimated price of $75,000. 2. Hiring a Part-Time Landfill Attendant who can monitor the Transfer Station, take appropriate documentation and instruct ratepayers as to where to properly dispose of waste materials. 3. Dedicating one (1) Public Works Operator to a full day (when the Landfill is closed) of landfill duties including but not limited to, spreading cover material, moving garbage from the Transfer Station to the active face, and hauling recyclables to the City of London Material Recovery Facility as needed. Pricing Scenarios #1 #2 and #3 Scenario #1 included the Landfill Operator being responsible for Landfill Operations and being able to compact the bins at the Transfer Station. Landfill RFP -Scenario #1 Proponent West Elgin Difference 2015 $28,000.00 $21,381.83 $6,618.17 2016 $83,900.00 $67,248.95 $16,651.05 2017 $85,000.00 $64,440.38 $20,559.62 2018 $86,275.00 $65,827.18 $20,447.82 2019 $87,500.00 $66,703.96 $20,796.04 $370,676.00 $285,602.30 $85,072.71 Scenario #2 included the Landfill Operator being responsible for Landfill Operations, compacting the bins at the Transfer Station, and moving the garbage in the bins at the Transfer Station to the active face with their own equipment. Landfill RFP -Scenario #2 Proponent West Elgin Difference 2015 $36,500.00 $23,491.63 $13,008.37 2016 $109,900.00 $73,578.35 $36,321.65 2017 $111,500.00 $70,769.78 $40,730.22 2018 $113,200.00 $72,156.58 $41,043.42 2019 $114,900.00 $73,033.36 $41,866.64 $486,000.00 $313,029.70 $172,970.31 Additional funds added to the costs in Scenario #2 are based on one (1) garbage bin at the Transfer Station being moved to the active face five (5) times each month. The new Truck #7 on order would be used to empty the garbage bins from the Transfer Station at the active face on a request basis from the Landfill Attendant. Page 2 of 4 Scenario #3 included the Landfill Operator being responsible for Landfill Operations, compacting the bins at the Transfer Station, moving the garbage in the bins at the Transfer Station to the active face with their own equipment and taking full recycling bins from the Transfer Station to the City of London Material Recovery Facility then back to the Transfer Station. Landfill RFP -Scenario #3 Proponent West Elgin Difference 2015 $40,500.00 $26,334.91 $14,165.09 2016 $121,900.00 $82,152.41 $39,747.59 2017 $123,500.00 $79,388.72 $44,111.28 2018 $125,200.00 $80,821.06 $44,378.94 2019 $126,900.00 $81,744.70 $45,155.30 $538,000.00 $350,441.80 $187,558.21 Scenario #3 changes are based on the added costs of hauling one (1) recycling bin from the Transfer Station to the City of London Material Recovery Facility and back five (5) times a month. The new Truck#7 on order will be used to transport the recyclables from the Transfer Station to the MRF and back. The municipality is currently renting the bins being used for recyclables at the Transfer Station from Progressive Waste Solutions. Progressive is responsible for changing out the bins on a request basis. If more time is required by the Public Works employee outside of the allotted eight hours or if additional equipment is required, it shall be reflected in the Landfill budget at cost. The Amended Environmental Compliance Approval under Section 3 (1) states, "A training plan for all employees that operate any aspect of the Site shall be developed and implemented by the Owner or the Operator. Only Trained Personnel shall operate any aspect of the Site or carry out any activity required under this Approval". Should Council approve the recommendations contained in this report, two (2) full-time employees will need to undergo training through the Solid Waste Association of North America (SWANA) for landfill operations. The training, at a one (1) time estimated cost of$3,000.00 for two (2) full-time employees will provide the municipality insights into further efficiencies, regulations, health and safety, cost controls, and other issues such as planning, operating, and closing landfills. This $3,000.00 cost is reflected in West Elgin's total cost in 2016 in all three (3) pricing scenarios. Page 3 of 4 Purchasing an Excavator An excavator that is fit for purpose can be purchased for an estimated $75,000.00. Should Council choose to accept that Landfill Operations will be managed by the Municipality of West Elgin as soon as the appropriate equipment can be acquired; municipal staff determined that purchasing an excavator will be necessary. It is a very practical piece of equipment that the Municipality currently - spends around $15,000.00 annually on rental costs each year to do various tasks around the municipality. When the excavator is not being used at the Landfill Site, it can be utilized by other departments and gives the Municipality the ability to complete jobs and repair work that was not plausible beforehand. Concluding Summary Pricing Scenario #3 provides a snapshot of the cost savings that running Landfill Operations and the Transfer Station internally can provide. Between that, and the money to be saved by no longer having to rent an excavator, the Municipality's purchase of an excavator is reasonable and makes business sense. Adding an excavator to Landfill Operations and allowing other departments to use the excavator gives the municipality greater flexibility to address current and future needs. In conclusion, municipal staff would recommend that the Municipality of West Elgin start managing Landfill Operations as soon as it can acquire the necessary equipment. Respectfully Submitted, Reviewed by, Spencer Pray Lee Gosnell Financial Assistant Roads Superintendent Approved by, Scott Gawley Administrator/Treasurer Page 4 of 4 a p�J a U ti, The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: August 13, 2015 SUBJECT: Port Glasgow Trailer Park Association RECOMMENDATION: THAT Council approves the setting up the Port Glasgow Trailer Park Association as a Committee of Council; AND FURTHER that be appointed as the Council Representative. INTRODUCTION: The Port Glasgow Trailer Park Association presented a letter to Mayor and Council requesting that the Association be made a Committee of Council, DISCUSSION: Clarification on how the committee would operate and Karen Hart, President of the Association has provided the clarification through the attached e-mail to this report. Respectfully Submitted by: Cott Gawley, CPA, (aA Administrator/Treasurer Attachments Request Letter dated June 24, 2015 Clarification e-mail from Karen Hart dated August 3, 2015. t o7—r6 June 24, 2015 Mayor & Council Municipality of West Elgin In July of 2014 the residents of Port Glasgow Trailer Park elected a committee call the Port Glasgow Trailer Park Association to handle their concerns for the future of the trailer park to be presented to the council of West Elgin. Since their inception the committee has met numerous times to decide what their objective should be. The decision of the Port Glasgow Trailer ParkAssociation has been to work with the municipality on improvements to the area such as replacement of the scout hall, solution to the path for carts etc. This committee would also like to assist in the procurement of provincial and federal funding through grant applications, and to help fund raise for projects which is often a requirement to be eligible for funding. Port Glasgow Trailer Park Association and the Municipality of West Elgin could work together in partnership for capital projects that would not only benefit the park residents but all the residents in the area, and visitors. These project would increase the tourism attraction to this park and the surrounding area. Port Glasgow Trailer Park Association would like to continue long into the future to help with other capital projects needed in the area to increase the quality of life for all involved. The Association is requesting that a member of council be appointed to our committee, allowing our association of become a committee of council which will enhance the ability for better communication and foresee future projects. Thank You for taking the time for this request. Port Glasgow Trailer Park Association Scott Gawle From: hartkarlar @aol.com Sent: August-03-15 1:06 PM To: sgawley @westelgin.net Hi Scott You ask for some clarification on committee. We have Chair,Vice Chair,Secretary,Treasurer and 2 other members who sit at large from the park.We also have an alternate if someone is away. We have an agenda and minutes.We use Roberts Rules of Order to conduct our meeting.All our meeting are open and anyone can attend exactly the same as open council meetings. The goals of the committee is to have a project such as replacement of scout hall building to have fundraisers to help will funds.This would also fit perfect for any grants that required a portion of the monies raised be done by fundraising. We discussed picking a project that the whole community could benefit from and work toward raising the funds that would be needed. We held an event on Saturday with over 300 in attendance, we only asked for a food donation as admittance and we dropped off an SUV full to the food bank at the United Church the next day,therefore if we asked for a donation of monies instead of food would could have feasibly raise close to$700.We had people from Port Glasgow Trailer Park, Lakewood, Enchanted Hideaway, Hickory Grove and the surrounding homes and cottages in attendance. We feel that if we become a Committee of Council we could expand our activities and help with many things throughout the community not just in our park. If you have any other items you need clarified, please contact me. Karen Hart 1 c q6 ) ) y,yMOF The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, AdministratorlTreasurer DATE: August 13, 2015 SUBJECT: Streetlight Replacement Program RECOMMENDATION: THAT Council approves the Streetlight Capital Replacement Program in West Elgin for$181,997.00 less the IESO Incentive of$31,277 AMO— LAS contractor RealTerm Energy; AND Further the capital project is approved with the funding from the Contingencies Reserve Fund; AND Further that the saving in the first four years be directed back to the Municipality's Contingencies Reserve Fund; AND Further that the Mayor and Clerk be Authorized to sign the Contract for the proposed works with RealTerm Energy; INTRODUCTION: Council passed the following resolution at the May 28, 2015 Council Meeting: "RESOLVED that the report from the Public Works Superintendent re: LAS/RealTerm Energy LED Streetlight Conversion Program be received; AND that Council accepts the procurement process undertaken by Location Authority Services (LAS), a wholly owned subsidiary company of the Association of the Municipalities of Ontario, for the selection of a LED streetlight upgrade turn-key service; AND that the execution of a Letter of intent with LAS' service partner RealTerm Energy be approved, for design and installation of LED streetlights as detailed in their proposal dated May 13, 2015; AND that the necessary by-laws be brought formard to authorize the signing of necessary agreements." That resolution was carried. DISCUSSION. The final report from RealTerm Energy is attached showing a 66% annual consumption savings in energy usage, resulting in $33,209 annual reduction in the municipality's streetlight energy costs. A pay-back through energy savings is calculated to have a return in four years ($181,997 Capital Cost less $38,277 IESO Incentive). The recommendation is the capital program is funded through the use the Municipality of West Elgin Contingencies Reserve Fund and that the saving from the first four years be directed back to the Reserve Fund. Respectfully Submitted by: Lee Gosnell Public Works Superintendent Scott Gawley, C;A,OA Administrator/Trurer Attachments Municipality of West Elgin -- Invest Grade Audit—August 07, 2015. It I ILI HN VE- IS- 07 9 0 11 (ONLY COBRA HEAD FIXTURES) xs 104 Ij 5, yt,05 k,'K A i MIMI—$ 'n 1� RIP am .0202".1 y.€ � S Vt,� � courtesy of Cree.:lnc 11 B ► 0 Boom= August 07, 2.015 Mr.Lee Gosnell,Public Works Superintendent Muni cipaIityof West Elgin 22413 Hoskins Line, Sox490 Rodney, ON NOL 2C0 Dear Mr.Gosnel1, We are pl eased to present to you this Investment Grade Audit of yourstreetlight network. We have concluded our detailed analysis of your street lighting system by revising the annual energy consumption and savings estimates forthe West Elginto reflectthe proposed upgrade to LED based on the GIS/GPS mapping. Your street fighting network is currently oonsuming 262,354 kWh. By upgrading to LEDs, your projected annual energy consumption will fall substantially to 88,940 kWh resulting in 173,414 kWh energy savings,equivalent to 66%consumption reduction. The present IGA report presents the results of Cobrahead fixtures only. The final project cost of$181,997 includes an allowance for 35%rewiring, 100%refusingand a 2%arm replacement. We look forward to moving the project to the next phase. We will arrange for a conference call to discuss the contents of this report in the next few days, but until then please feel free to contact us should you have any questions. Yours truly, Sean Neely, President REALTERM -----f. r.j'41' i EXECUTIVE SUMMARY The table below summarizes our findings based on the lighting Inventory obtained through a G IS/GPS audit of 392 Cobrahead fixtures and using up to date utility rates of your Hydro Company to calculate current and projected electricity costs. The savings that will be achieved following the LED upgradewill besignificantand will benefitthe entire Municipality. s ' ' i10 ` • } d Number of Fixtures 392 392 7F30,414 0% Annual Electricity Consumption (kWh) 262,354 88,940 66%�j Annual Electricity Costs $53,592 $20,383 $33,209 62% Ann ua I M a intenance Cost(5 yr.avg.) $7,269 $1,454 $5,815 80%,G Total Street Lights Expenditures $60,861 $21,837 $39,025 64% Average Annual Cost per Fixture $155 $56 $100 64% i OPERATING COST COMPARISON WnergyCosts IMMaM.Costs IMEPort9on MLoanRepayment Qsauings Please note that in the diagram the loan . a repayment reflects an ,-5 i d infrastructure Ontario r as"G°a loan with a period of 5 M xa years. 3rti .^�K 1 0 BASELINE BUT EPC Whether you chooseto proceed with the project under an Energy Performance Contract (EPC)or as a Design, Upgrade and Transfer(DUT),we have updatedthe financial resultsof both options. ® n Numberof Fixtures 392 Municipality's Portflon 29.7% Total Project Costs $181,997 RealTerm Energy's Portion 70.3% IESOlncentive _$38,277 AnnuaiShareofSavingsto $12,030 Client Net Project Costs $143,720 Contract Period 10 years Price per Fixture $366.6 Po, 10 Year Maintenance Included REALTERM INTRODUCTION RealTerm Energy has examined in detail the Municipality of West Elgin's existing streetlight network records to p roduce this Investment Grade Audit. Our analysis in6uded the fo Ifowing stages: • Evaluate existing GPS/GIS data of the entire street light inventory of the Municipality • Reconcile differences between the Municipaiity's andthe Utility's records if required • Workwith Cree Lightingto apply appropriate LED based lighting designs • Update the replacement LED fixturesfrom the desktopreview • Examine in detailthe Municipality's utilitybiks • Conferwith utilityto address any questions orambiguities found • Examine detailed maintenance recordsofthe MunicipaNty • Establish baseline resultsfor energyusage andmaintenance costs • Project revised estimated costs andcostsavings A summary of our findings,comparedto our Desktop Review presented in May2015 isshown below: I b b Numberof Fixtures 418 392 (26) -6% Type of Fixture HPS/MV HPS/MV NA - Energy Savings %) 64.5% 66.1% 1.6% - Energy Consumption (kWh) 260,712 262,354 1,642 1% ProjectedAnnuai Electricity Costs $51,299 $53,592 $2,293 4% nnual Maintenance Cost(5year $7,863 $7,269 -$593 -8% average) Average Annual Cost per Fixture $142 $155 $14 10% Total Street Lights Expenditures $59,161 $60,861 $1,700 3% otaI Project Costs $209,376 $181,997 -$27,378 -13% IESOlncentive -$40,098 -$38,277 $1,821 -5% Net Project Costs after IESO $169,278 $143,720 -$25,557 -15% e • s � �- e ® e 4 REALTERM •a i ® c GPS ANA RealTerm Energy conducted a complete GIS inventory of the Municipality of West Elgin's streetlights and used the information derived from this review to develop a detailed picture of the Munidpality's current streetl ighti ng network including the following: • Accurate countof allfixtures andfixturetypes • Wattage of each existing fixtures • Length of fixture arms,fixture heights, setbacksfrom roadway,pole spacing,etc. • Exact GPS coordinates • Road classifications • Hydro pole ID numbers(when available) From this database, we were able to assess the exact state of the Municipality's streetlight inventory to enable us to clearly define the current street light inventory and energy demand, which we use to accurately estimate the energy savings obtained from the conversion of West Elgin's current street Iightsto LEDs. A detailed breakdown of the revised lighting inventory, obtained from the GIS/GPS audit appears below: GPS INVENTORY (Actual) COBRAHE D FIXTURES HPS 70W 95 120 11.4 f--------..---._ HPS 100W- .-.,------- - 130 I 74 9.6 � HPS 150W 190 177 33.6 ' HPS 250W 1 310 13 1 4.0 P00W ----- j --475 _ _ 2 54100W Sentinel MV 100W 130 -�_.-----Sentinel MV 17M 210 1 0.2 � - Floodlight150W 190 4 0.8 Ells r] REA,LTERM e •d i a LED REPLACEMENT INVENTORY The reduced demand after the implementation of the LED street light upgrade will directly impact the annual energy consumption, measured in kWh. Our findings show that the demand will be reduced by401 M. This will result in energy savings 66% over the current consumption, equivalent to 173,414 kWh annua9ly. Thetable below illustrates the proposed changes to the Municipality's inventory, based upon our examination of the GPS data and lighting design results (see next page for more details on our design methodology). LED REPLACEMENTS (Actual, Post-Upgrade) XSPA-2GD-USN(38VV) 38 123 4.7 Yes 1_.� ---- - `— 43 67 _ 2.9 _ Yes XSPA 2GC-USN(431M —� r— XSPA 2GB-USN(48VV) r48 -- - �35 1.7 Yes XSPA_2GA-USN(53W ) 53 56 3.0 Yes i XSPA_2H F-USN (56WV) 56 13 0.7 Yes. XSPA-2HD-USN (73W) 73 84 6.1 Yes - 101 9 0.9 XSPA_2 -- -__- Yes HA-USN(101 WV) — w- XSPA_2HL-USN(168VV) 168 1 0,2 Yes_ OSQA_WSNA4WULSV 112 4 0.4 -- Yes � ° o *DLC listed products are LED products that have been tested at a DLC approved laboratory and that comply with specified performance and energy effidency criteria. These products are eligible for IESO incentive. For further information please visit the DesignLights Consortium website at w si nli hts r . FORECASTED CHANGES 1N ENERGY DEMAND .Ell Energy Demand pre-upgrade(W) 60.4 60.7 -- -- 0.4 Energy post ost u p g (kW.k W z1.4_.�--.---.-.- 20.6 i -0.8 Difference(kW) 38.9 -40.1 i 1.2 6 REALTERM LED UG ,',?+flNG DESIGN RealTerm Energy's technical evaluation team reviewed the GPS information we received and formulated a hybrid approach to compieting roadway designs for The Munidpality of West Elgin. After evaluating the configuration of each light fixture for road classification, pole spadng, mounting height, arm length and curb setback,we were able to conclude that West Elgin can achieve the same or better light levels than those of its current incumbent street lights. The lighting design as suggested for the most part meets RP-8 lighting #evels. (RP-8 is a recommended,though not required practice for roadway i humi nation) Those portions of the Municipality's lights points that do not meet RP-8 could be for a number of reasons,including: Inadequate Pole Spacing(poles are spaced too far apart), • Insufficient Mounting Height,or Missing Light Fixtures We concluded that in order to fully comply with RP-8 guidelines, the high costs of the required pole additions, replacements,rewiringand retrenching would render the project uneconomical. Our analysis concludes that in all instances where RP 8 could not beachieved with a new LED fixture, this was also the case for the currently installed fixture. In those instances, photometric design has been utflized to select an LED luminaire in which the wattage and distribution pattern combine to meet or exceed the lighting levels ofthe currently installed fixtures. Based upon the replacement luminaires detailed in the following pages,we anticipatethat the irnpact onthe Municipality's annualenergy consumption wil I be as follows: Current Annual Energy Consumption(kWh) 260,712 - 262,354 - Projected LED Annual Energy Consumption(kWh) 92,465 35% 88,940 340 Annual Savings(kWh) 168,247 65% 173,414 :::6:6'/- 7 REA,LT'ERM --��k'N1:11Ul- ELECTRICAL COST ANALYSIS HYDRO ONE'S LOAD PROFILE Streetiights are not metered, but rather ANNUAL LOAD PROFILE deemed to be 'on` and therefore billed 360 360 360 360 360 360 360 360 360 360 360 360 based upon a Load Profile, determined by the LDC. The annual load profile is a critical part of the Baseline calculation, used to project the actual energy consumption and future energy savings 3 3 3 31 3 3 30 3 30 3 301 3 that will be-realized after the upgrade. The load profile utilized by Hydro One, 1 z 3 4 5 6 7 8 9 10 11 12 West Elgin's LDC,appears at right. ®Operating days ®Esti mat edoperating hours per month hydroonne BASELINE chIERGY CALCULATIONS Utilities charge for two types of fees: fixed and variable. The fixed fees will remain the same before and after the upgrade because that rate is charged on a per connection basis, while the variable components of the bill vary depending on the consumption, also known as 'demand`. Higher fixed fees as a percentage of the total mean less dollar savings from the upgrade due to a change in demand. In the case of Hydro One, the fixed fees are almost negligible, close to 1-2%. Since Hydro One has very little fixed fees,the almost all of the demand.savings will showup inthe municipalities billing. l=; ed Fees 1/anabfe Feed Total Cost 4 Hydro one Fees Fixed Fees Before $1,019 $52,573 $53,592 1% Afte r $2,148 $18,235 $20,383 variade 99% Savings -$1,129 $34,338 -$33,209 8 REAL_TERM 1 ► MAINTENANCE ANALYSIS BASELINE MAINTENANCE HISTORICAL ANNUAL MAINTENANCE COSTS Amount Average $7,269 F 2009 2010 2011 2012 2013 We have examined the maintenance costs for the past 5 years when data was provided by the municipality. The average is $7,269 per annum, which equates to roughly a cost per fixture of$19 (pro rated for the scope of fixtures included in this IGA). This average is slightly below the average expenditure we have compiled for Ontario communities of similar size. We conservatively estimate that ongoing LED maintenance wN equate to 80% savings over current HP5 expenditures, or approximately$5,815 i n the fi rst year. Streetlight maintenance required during the 10 year Energy Performance Contract will be undertaken by RealTerm Energy, which will reduce the actual e>penses incurred by the municipality to zero for streetlight maintenance. Energy & Maintenance Total Savings s � - . $53,592 $20,383 $53,592 $20,383 $70269 $1,454 $7,269 NIL $60,861 $21,837 $60,861 $20,383 ____�;I h.,0.,.__ PROJECT COSTS & FINANCIAL OPTIONS The following illustrates two options which are avail ableto the municipality to finance its LED upgrade. First is our Design, Upgrade and Transfer option, where it is assumed that the Municipality itself arranges the financing for the project. Typically, this would be from a source like Infrastructure Ontario, with its low-cost interest rates. For our Design, Upgrade &Transfer option, the Munidpaiitywould finance the projecton its ownwhile forthe Energy Performance Contract RealTerm Energywould fund 1001/o of the costs, operate the system for 10 years and sharethe energy and maintenance savings withthe munidpalityon a pre-determined basis. DESIGN, UPGRADE & TRA SIFE- PROJECT COSTS, SAVINGS AND INVESTMENT RETURN rNumbper of Fixtures 392 7nergy nsumption 88,940 kWh 66arojectCosts $181,997 rgy Costs $20,383 b2% IESO Incentive -$38,277 Year 1 Maintenance Costs $1,454 80% N et Proj e ct C o sts $143,720 Year IOperatingCosts $21,837 $39,025 Price per Fixture $367 Vear 1 Cost per Fixture $56 $100 The above project costs include a provision forthefollowing: • 35%of the fixtures being completely rewired • 100%of the fixtures being refused,and An allowance for 2%ofthe arms to be replaced. This minimizes the likelihood of service calls over the life of the fixtures, greatly reduce maintenance costs. Should less than this amount require rewiring or arm replacement,the costs shall be reduced from the final billing on a time and materials basis. In the unlikely case that the Hydro Company insists on charging a fee for changing the connections to the secondary bus linewhen near high tension lines, RTE will notbe responsible for these fees. INVESTMENT RETURN The simple payback period of the project, before including any financing costs is 3.5years. 10 REALTERM INFRASTRUCTURE ONTARIO LOAN Infrastructure Ontario offers loans at favorable rates to most munidpalities seeking to improve their - civic infrastructure. Interest rates varywith market conditions and are set at the prevailing rate at the time the loan is advanced. The table below summarizes payment options which would be available to fund the project through Infrastructure Ontario. Please note these rates change daily and are submitted below forevaluative and budgeting purposes. $`1.43,720 5'` 1 43°1a $29,798 $5,269 7. $143,720 10 2.12% $15,955 $15,826 $1 43,720 15 2.62% $11,586 $30,067 *investment cost less IESO rebate NET SAVINGS AFTER FINANCING COSTS: f. N M" R• SIX Annual Savings $39,025 $40,137 $41,282 $42,460 $43,672 $511,647 Loan Repayment $29,798 $29,798 $2917.9$" $29,798 $29,798 $0 Net Savings $9,227 $10,339 $11,484 $12,662 $13,874 $511,647 We have assumed that given the simple payback is less than five years, that an Infrastructure Ontario loan with an amortization term of 5 years would optimize the overall savings potential to the Municipality. As can be seen,there are significantnet savingsfromthe outset oftheproject, net of financing costs. r REALTERM I'I:t';1'--- ENERGY PERFORMANCE ONTRACT With an accurate inventory, as well as a breakdown of the energy bills and utility rate structure, we have established the Baseline, which gives an accurate statement of what the municipality would be spending on the existing streetlight network prior to commencing the upgrade (subject to rate changes by the utility). The establishment of the Baseline is critical in computing the future energy and cost savings that will accrue from upgrading the system to LED and determining the split of the shared savings between the Municipality and RTE. Up-front Capital Requirement Nil Municipality's Savings Portion 29.7% RTE's Savings Portion** 70.3% Annual Shareof Savings to Client* $12,030 Estimated Value of Energy Savings(Over10years) $113,144 Contract Period 10 years Annual Maintenance Included *Year One Combined Electricity and Maintenance Savings "important notice: The split ofthe cost savings between the Municipality and RTE wascalculated based on a IESO incentive of$38,277 which will be paid to RTE and applied directlyto reduce the initial project costs. In the event that the actual IESO approved amount paid by the LDC changes, RTE will be required to recalculate (increase or decrease)the split of the costsavi ngs in order to conserve the commercial viability of the contract. ®® o 1 REALTERM �' � MUNICIPALIIYD,FWI-STELGrN°�IN�LSfM�NTrGRn(]E�IUDIT AUGU5Trz015 ;, '� ' t� i � „ �s� 1 ' { i ESTIMATED G4�EENHOUSE GAS REDUCTION Desktop; Review !GA Results r l { 4 • ■ •: � I I I C Maill RMil - • i' 11 I V 1 r 1 � ' -.•., q r, Y Sk�, r �' ,r ' ryi •j� tl CALCULATION ASSUMPTIONS 1. The electricity cost savings were calculated based on Hydro One's current rates valid at the date of the preparation of this IGA. This information can be obtained online on the Ontario Energy Board websitet. The annual energy savings and the new LED street lighting system were calculated based on the data collected by the G IS/GPS mapping.Any changes in the below data will have as an effect changes in the energy consumption savings and in the energy cost savings a Cobra Head 3:92 y° 6.'.0 7 20 6 4,320 Decorative N/A N/A N/A N/A 2. In Ontario, all electricity rates reflect the wholesale electricity pri ce in so me way. In the street lighting rate the variations of the wholesale electricity prices are reflected by the Monthly Average Hourly Price and the Global Adjustment. The Monthly Average Hourly Price and the Global Adjustment are changing monthly. In our calculation for Monthly Average Hourly Price we used $0.02174/kWh and for Global Adjustment we used $0,07563/kWh. These prices are the average prices of the last 12 months. The current and the historic Monthly Average Hourly Prices and Global adjustment prices are available on the IESOwebsite2. 3. We have assumed that the saveONenergy program continues to be in effect as promised, using the currently published rates, and that therewill be no unexpected delays on the part of our partners which would prevent us from meeting the deadline for the Municipality to receive this incentive. While we will do everything we can to meet the requirements of this program and to gain this incentive for the Municipality, RealTerm Energy cannot take responsibility for those aspects which are outside of its control. 4. HSTwas not included thorough ourcalculations. I Ontario Energy Board Electricity Distribution Rate Applications.Retrieved August 07,2015,hom http://www.ontaricenerayboarcica/CEBAndustry/Re(3uiat)r +Prot edin s lit tions+Bef re+ +Board/E trici +bstrduti n+Rats 2014+ Electr' it +Dist ibuticn+ ate+ rations 2 Independent Electricity System Operator.Price Overview-Monthly Average Hourly Prices,By Year.Retrieved August 07,2015,from htto.://www.ieso,ca/Pacies/Power-Dta/Mim.asip& 14 REAI_'T-ERM ----e n w M;e----- • We have implemented a designed solution of selected LED luminaires that conform to RP-8 guidelines forthemajorityofthe applications. • This combination of LED luminaires will result in energy consumption savings of 173,414 kWh per year overthe incumbent HIPS fixtures,which is equi4entto 66%energysavings. • If the Municipality of West Elgin chooses to move forward with the Design, Upgrade and Transfer option, the total project cost will be $181,997 which includes 2% arm replacement and 35T/o re-wiring and re-fusing of all fixtures. The Municipality should expect a payback period of 3.5 years with an IESO incentive of$38,277. • If the Municipality of West Elgin elects to proceed with an Energy Performance Contract, we propose that the portion of the combined energy and maintenance savings accruing to the municipality be 29.7%, with RealTerm Energy receiving the remainder of the savings over the 10 year term of the Energy Services Agreement.The share to the Municipality of West Elgin would result in$12,030 savings for the first year,escalating overthe term for inflation. The next steps to start the implementation of this new technology and start seeing energy and maintenance savings are as follows: 1. Meetingto review IGAwith staff and RealTerm energyteam 2. Approval of the IGA 3. Submit IESO rebate (prepared by RealTerm, but municipal staff must submit) 4. Review contractto proceed with project 5. Sign contract 4EALTERM -.._..,;". ,;,- --- •; uPUnF F P a P _a ru U ri, The Municipality of West Elgin TO: MAYOR AND COUNCIL, MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: AUGUST 13, 2015 SUBJECT: PROPOSED CONSENT APPLICATION FOR BRIAN CORNWALL RECOMMENDATION: THAT Council of the Municipality of West Elgin recommend APPROVAL to the Land Division Committee of the County of Elgin for the proposed severance application, provided the following conditions are included: a) That a Zoning By-law Amendment is in force and effect for the severed lands; b) That Ministry of Natural Resources has provided a clearance letter for the proposed severed parcel; c) That the proposed building for an agricultural sales establishment be setback a minimum of 75 metres from an existing oil well; b) That Municipal drain re-apportionments (if required) have occurred; and, c) That two copies of the registered survey for the proposed severed lands have been provided to the Municipality. BACKGROUND: An application for proposed severance was submitted to the Municipality by Brian Cornwall. The owner is requesting the severance of a 1.01 ha (2.49 ac) parcel of land, legally described as South Part Lots 4 and 5, East 1/4 Lot 4 and Part West % Lot 5, Concession 5, on the north side of McDougall Line, in the geographic Township of Aldborough, and known municipally as 21458 McDougall Line (as shown on the attached Key Map). The proposed severed lands are zoned General Agricultural (Al) in the Municipality of West Elgin Zoning By-law No. 2015-36 and designated Agricultural in the Municipality of West Elgin Official Plan. The purpose of the severance is to permit the severance of a parcel of land to be used for an agricultural sales establishment, specifically for agricultural cash crop spraying for a future purchaser. The proposed severed lands have an area of 1.01 ha (2.49 ac) and a frontage of approximately 108.2 m (355.0 ft.) along McDougall Line. The proposed severed lands contain an existing oil well, an existing accessory building to be used as an office for the agricultural sales establishment and a new building to store an agricultural sprayer is proposed. No services are proposed. A portion of the proposed severed lands were used as an oil tank farm and associated equipment with its main function to separate and store oil and brine. A Phase I and Phase 11 Environmental Assessment Study have been prepared for the proposed severed lands as a result of the oil tank farm. Remediation has been completed for the subject lands and a Record of Site Condition has been issued by the Ministry of Environment. Figure 1 Location of Subject Lands The proposed retained lands will have an area of 38.91 ha (96.16 ac) and are a through lot with frontage along McDougall Line and Kintyre Line. The proposed retained lands contain a barn that fronts on Kintyre Line. Agricultural and non-farm residential uses surround the subject lands. Sketches of the proposed severance are shown on the attached Key Map. DISCUSSION: Provincial Policy Statement (PPS) Under Section 3(6) of the Planning Act, the Municipality "shall be consistent with" matters of provincial interest as set out in the Provincial Policy Statements (PPS). Lot creation in prime agricultural areas are permitted for: a) agricultural uses; b) agriculture-related uses; c) a residence surplus to a farming operation as a result of farm consolidation, provided that the planning authority ensures that new residential dwellings are prohibited on any vacant remnant parcel of farmland created by the severance; and d) infrastructure, where the facility or corridor cannot be accommodated through the use of easements or rights-of-way. New land uses, including the creation of lots and new or expanding livestock facilities shall comply with the minimum distance separation formulae. Section 2.4.3 requires rehabilitation on lands used for petroleum resource operations after extraction and other related activities have ceased to accommodate future land uses. Comment: The proposed severed parcel meets the PPS' definition for agriculture- related use as an agricultural sales establishment, specifically an agricultural cash crop spraying business is directly related to farm operations in the area, supports agriculture, benefits from being in close proximity to farm operations, and provides direct services to farm operations as a primary activity. The new lot is limited in size to accommodate the use and services. The proposed severance meets the recommended MDS I setback. Environmental site remediation has been completed for the subject lands and a Record of Site Condition has been approved by the Ministry of Environment. Conclusion: The proposed severance application is consistent with the PPS. County of Elgin Official Plan The subject lands are designated 'Agricultural Area' on Schedule 'A' Land Use and partially designated as a Petroleum Resource Area on Schedule 'C' Aggregate and Petroleum Resource Areas in the County of Elgin Official Plan. Section E1.2.3.4 c) permits the severance of a lot for an agricultural-related use that is small in scale, and is directly related to agriculture, provided the new lot is limited to a minimum size needed to accommodate the use and appropriate sewage and water services are available. Section C4.3.5.2 Petroleum Resource Areas requires new development to have a separation distance of 75 metres from existing petroleum wells and associated works, with this setback being equivalent to the required setback under the Oil, Gas and Salt Resources Act. Where development is proposed adjacent to or above known pools or deposits, shown on Schedule `C' as petroleum resource areas the Province shall be consulted regarding measures to allow possible future access for resource production purposes. Lastly, development on, abutting or adjacent to lands affected by former petroleum resource operations may be permitted only if rehabilitation measures to address and mitigate known or suspected hazards are under-way or have been completed. Comment: The proposed severed parcel is for an agricultural-related use. The new lot is limited in size to accommodate the use and services. The proposed severed parcel meets the recommended MDS I setback. An existing building to be used as an office has a setback of 46.6 m (153.0 ft.) from the oil well. The proposed building to store the agricultural sprayer will need to have a setback of 75 m (246.06 ft.) from the oil well and has been included as a condition of severance. As an additional condition of severance, it is recommended that the Ministry of Natural Resources be consulted and provide sign off on the proposed severance. Conclusion: The proposed severance application conforms to the County of Elgin Official Plan. Municipality of West Elgin Official Plan The subject lands are designated as 'Agricultural' on Schedule 'E' Rural Area Land Use & Transportation Plan and designated `Petroleum Resource Pool' on Schedule 'G' Development Sensitivity Areas in the Municipality of West Elgin Official Plan. Section 6.2.7 Severing of Agricultural Lands permits the severance of parcels smaller than 40 hectares provided agricultural lands are not fragmented, the lots to be created are of a size appropriate for the type of agricultural activity common in the area and, the severed and retained parcels are large enough to maintain flexibility for future changes in the type or size of agricultural operations. Section 9.4.1 Studies and Record of Site Conditions requires a site to be remediated prior to redevelopment and a Record of Site Condition be approved from the Ministry of Environment for a change in use to residential, institutional or similar sensitive land uses. Section 9.5 Oil and Gas Wells requires buildings and structures unrelated to the production of oil and gas wells be setback a minimum of 75 metres from oil and gas wells, as prescribed by the Oil, Gas and Salt Resources Act. Comment: The proposed severed parcel is for an agricultural-related use. The retained parcel will be 38.91 ha (96.16 ac) in area, which is appropriate for the type of agricultural activity common in the area and is large enough in area to maintain flexibility for future changes in type or size of agricultural operations. The new lot is limited in size to accommodate the use and services. The proposed severed parcel meets the Minimum Distance Separation I formula. A Record of Site Condition has been approved by the Ministry of Environment for lands affected by the former oil tank farm. As 'a condition of severance, the proposed building to store the agricultural sales establishment will be required to have a minimum setback of 75.0 metres (246.0 ft.) from the existing oil well. An existing building to be used as an office has a setback of 46.6 m (153.0 ft.) from the oil well. Conclusion: The proposed severance application conforms to the Municipality of West Elgin Official Plan. Municipality of West Elgin Zoning By-law Zoning By-law 2015-36 The proposed severed parcel will be rezoned from General Agricultural (Al) Zone to site-specific Farm Industrial (M2) Zone. The site-specific M2 zone will permit an agricultural sales establishment, which includes an agricultural spraying operation and the production of oil and will permit a reduced building setback of 46.6 m (153.0 ft.) from an oil well and a reduced setback of 6.38 m (20.94 ft.) from a municipal drain. As well, prior to development, a development permit from Lower Thames Valley Conservation Authority will be required as the area where the proposed building will be located is within the Authority's regulated area. The proposed retained parcel will remain zoned Agricultural (Al) Zone. Respectfully Submitted, Reviewed by: Heather James, MCIP, RPP R. Scott Gawley, C.P. ., C.G.A. Planner Administrator/Treasurer KEY MAP !n� r� allY�l Ikke LE6Wup qu use S R.rr, N ;,F OD y Proposal SQJ¢res�let' G�.i(<y 3�sr 1 6 i AR 4V f I '0"1 Wall y sired �e f (exas iny) shod q6' k1V11= GJa.�erfAlell t 1 A R= AS R$�a,Jhea� E�[i5lirr� � a f I i r )JI.0 /j�rneol4ural 106 Queensline Rodney, ON 519-785-0772 July 8, 2015 West Elgin Municipality of Rodney Council I would like to address the current condition of the sidewalk on Queensline at the extreme east end. The sidewalk is cracked, uneven and sunken in numerous places, especially across from the bell telephone building. The sidewalk needs to be replaced as it is a tripping hazard waiting to happen. Furthermore, is there any reason why the sidewalk cannot be extended to the neighbourhood post office box? In the winter months, especially, you have to leave the sidewalk and proceed on the road to retrieve the mail. This becomes an extreme hazard to the neighbourhood and especially for the seniors. These suggestions, I think are true safety concerns. Thank yo Glenn Coleman JUL 10 2015 s ;.a :� t ✓Y! �MIN l WK. is Vj :£Tr � r , ORGANIZED ANDSPONSORED .. . .. BY COUNTY OF ELGIN.ECONOMIC DEVELOPMENT AND ELGIN ' ` 3. a 7x 41 BUSINESS RESOURCE CENTRE SUBMIT YOUR BUSINESS,PLAN APPLICATION TODAY AND`LET US HELP YOU GROW YOUR NEW BUSINESS IN ELGIN COUNTY! �p w i I +I ,1, ow sir- z (.;frri .7 i1, 'f11;- (a . l _11sI1S �� +1� , S � � 3. 4 u'i 3 J NHS F '11 Laj ,, t www.progressivebynature.com wwvu.efginbusinessresourcecentre.com w�� S WAWA • y July 10, 2015 The Honourable Charles Sousa Minister of Finance 7 Queen's Park Crescent, 7th Floor Toronto, ON M7A 1 Y7 And The Honourable Ted McMeekin Minister of Municipal Affairs 777 Bay Street, 171h Floor Toronto, ON M5G 2E5 Dear Sirs: RE: Vacancy Rebate Program Please be advised that on June 22, 2015, Haldimand County Council adopted the following resolution: WHEREAS a Vacancy Rebate Program, as defined under Section 364 of The Municipal Act and Ontario Regulation 325101, allows for property tax relief to be granted to,eligible business properties when vacant for a minimum of 90 consecutive days; AND WHEREAS Haldimand County does not believe that the Provincial legislation intended that local taxpayers bear the cost of a business/collective bargaining strategy when such "vacancy" is caused by a labour disruption, such as an employee lockout/strike; AND WHEREAS a recent interim decision by the Assessment Review Board to allow for a vacancy tax rebate under these circumstances is precedent setting, unless overturned on appeal; NOW THEREFORE BE IT RESOLVED THAT the Minister of Finance and Minister of Municipal Affairs be requested to review this legislation from a public policy perspective, to ensure that businesses are not eligible for a reduced property tar, burden if the claimed "vacancy"is a result of a labour disruption; Cayuga Administration Office, 45 Munsee Street North, P.O. Box 400, Cayuga, Ontario NOA 1 ED Phone; (905) 318-5932 , Fax, (905) 772-3542 www.haldimandcounty.on.ca AND THAT a copy of this resolution be forwarded to the following for their support. - M.P.P. Toby B arrett - Association of Municipalities of Ontario (and for circulation to all member municipalities) - City of Toronto Municipal Finance Officers Association - Ontario Municipal Tax and Revenue Association - Association of Municipal Managers, Clerks and Treasurers - Municipal Property Assessment Corporation - Ontario Federation of Labour - Canadian Labour Congress Should you require further information, please contact Karen General, General Manager, Corporate Services at 905-315-5932 x 6321. I. Yours truly, Evelyn Eichenbaum Clerk E Eltc cc M.P.P. Toby Barrett Association of Municipalities of Ontario City of Toronto Municipal Finance Officers Association Ontario Municipal Tax and Revenue Association Association of Municipal Managers, Clerks and Treasurers Municipal Property Assessment Corporation Ontario Federation of Labour Canadian Labour Congress Mark Merritt, Treasurer, Haldimand County Karen General Township of HAVELOCK- T-METHUEN www.hbmtwp.ca INC. 1998 July 31, 2015 To Municipal Councils in the Province of Ontario Re: Opposed to the Sale of Hydro One The Council of the Township of Havelock-Belmont-Methuen has resolved their support for the resolution passed by the County of Peterborough calling on the Provincial Government to halt the sale of any part of Hydro One; to maintain Hydro One as a wholly owned public asset for the benefit of all Ontarians; and to strengthen Hydro One by investing in the next generation of workers and upgrading aging infrastructure. Members of Council Offer their full support for the following resolution passed by the County of Peterborough and have directed that their support be circulated to all municipalities in the Province of Ontario: E WHEREAS the public electricity system in Ontario is a critical asset to the economy and E generates significant revenue for municipal and provincial governments and gives Ontario a competitive advantage; and WHEREAS experience in other jurisdictions shows that privatization typically means consumers pay more for electricity; and WHEREAS some Ontario municipalities have examined possible sales or mergers of } their local distribution companies, and have decided not to sell to Hydra One or the private sector; and f WHEREAS the privatization, partial or whole, of electricity will lead to higher rates and less control;and WHEREAS the sale of shares in Hydro One will provide a short-term financial gain for the province in exchange for a much larger long-term financial loss;and WHEREAS the Province of Ontario has no mandate from voters to sell any part of Hydro One and that such mandate should only be pursued through a public referendum asking Ontarians for their vote of Yes or No with regards to the sale of any part of Hydro One; PO Box 10, 1 Ottawa St. E., Havelock, ON KOL 1Z0 P: 705.778.2308 or 1.877.767.2795 1 F: 705.778,5248 1 E: havbelmet @hbmtwp.ca NOW THEREFORE be it resolved that The Corporation of the County of Peterborough call on the provincial government to: Halt the sale of any part of Hydro One, and maintain Hydro One as a wholly public asset for the benefit of all Ontarians; Strengthen Hydro One by investing in the next generation of workers and upgrading aging infrastructure; AND BE IT FURTHER resolved that the County of Peterborough communicate this resolution to the Premier, with copies to the Minister of Finance, the Minister of Energy, area MPP's and the Association of Municipalities of Ontario; AND BE IT FURTHER resolved that The Corporation of the County of Peterborough work through the Association of Municipalities of Ontario (AMO) and the Electricity Distributors Association to express their opposition to the privatization of Hydro One. Thank you for your consideration and support in this matter. On behalf of the Council of the Township of Havelock-Belmont-Methuen, Glenn Girven Clerk Cc The Premier of Ontario The Minister of Finance The Minister of Energy M.P.P. Jeff Leal Association of the Municipalities of Ontario f i Ails Elgin:-- *AS AMENDED JULY 22, 2015—TYPE AND PURPOSE OF PROPOSED TRANSACTION CORPORATION OF THE COUNTY OF ELGIN NOTICE OF APPLICATION FOR CONSENT APPLICATION NO. E 26115 PART LOTS 4&5,CONCESSION 14, MUNICIPALITY OF WEST ELGIN TAKE NOTICE that an application has been made by LAKEVIEW ALDBOROUGH BLUFFS INC., CIO Ai Murray, 44221 Bridge Road, R.R.#5, SEAFORTH, Ontario, NOK 1 WO,for a consent pursuant to Section 53 of the Planning Act, 1990, as amended, to sever lands municipally known as 21707 Gray Line, legally described as Part Lots 4&5, Concession 14, Municipality of West Elgin. The applicants propose to sever an irregular shaped lot with a frontage of 60.63 metres along Gray Line, a rear width of 43.4 metres by a depth of 112.8 metres(west lot line),Area 0.526 hectares(1.3 acres)containing one house and one shed, ****proposed to create one lakeshore residential lot. The owners are retaining 32 hectares(79 acres) proposed to remain in agricultural use. The location of the property is shown on the Key Map below: ADDITIONAL INFORMATION regarding the application is available for inspection daily, Monday to Friday, between 8:30 A.M. and 1:30 P.M., at the County Municipal Offices,450 Sunset Drive, St.Thomas or at a Public Hearing,to be held on: WEDNESDAY AUGUST 26,2015 at 9:45A.M. Council Chambers, County Municipal Offices,450 Sunset Drive,St.Thomas (Originally scheduled to be heard June 10, 2015 and July 22, 2015 and deferred) Any person or public body may attend the Public Hearing and/or make written or verbal representation either in support of, or in opposition to the proposed consent. If you wish to be notified of the decision of the Land Division Committee in respect of the proposed consent, you must submit a written request to the Land Division Committee. This will also entitle you to be advised of a possible Ontario Municipal Board Hearing. Even if you are the successful party, you should request a copy of the decision since the Land Division Committee decision may be appealed to the Ontario Municipal Board by the Applicant or another member of the public. If a person or public body that files an appeal of a decision of the Land Division Committee in respect of the proposed consent does not make written submission to the Land Division Committee before it gives or refuses to give a provisional consent, the Ontario Municipal Board may dismiss the appeal. Dated at the Municipality of Central Elgin this 30th day of July 2015. KEY MAP: (not to scale Susan D. Galloway Secretary-Treasurer Land Division Committee 450 Sunset Drive St.Thomas, Ontario N5R 5V1 f} G J f1'� County of Elg h G P�V englneerng Servloes 450 Sunset 0rlve St.Thames,On NSA 5V1 Phone:519-691-1450 vnvw.e Igi n-county.on.ce e• i AUG Elgin"v . , : _ ► , h� CORPORATION OF THE COUNTY OF ELGIN NOTICE OF APPLICATION FOR CONSENT APPLICATION NO. E 52115 PART LOT 41, REGISTERED PLAN 72,MUNICIPALITY OF WEST ELGIN TAKE NOTICE that an application has been made by GEORGE AND SUSANNA LUTSCH, 618 Jamaica Street, LONDON, Ontario, N6K 1 E7,for a consent pursuant to Section 53 of the Planning Act, 1990, as amended,to sever lands municipally known as 174 Main Street,Village of West Lorne, legally described as Part Lot 41, Registered Plan 72, Municipality of West Elgin. The applicants propose to sever a lot with a frontage of 12.7 metres along Main Street by a depth of 40.23 metres,Area 511.9 square metres containing one commercial building, proposed to create one new lot for commercial use. The owners are retaining 2441.5 square metres containing two commercial buildings, proposed top remain in commercial use. The location of the property is shown on the Key Map below: ADDITIONAL INFORMATION regarding the application is available for inspection daily, Monday to Friday, between 8:30 A.M. and 1:30 P.M., at the County Municipal Offices,450 Sunset Drive, St.Thomas or at a Public Hearing to be held on: WEDNESDAY AUGUST 26,2015 at 2:15P.M. Council Chambers, County Municipal Offices,450 Sunset Drive, St.Thomas Any person or public body may attend the Public Hearing and/or make written or verbal representation either in support of, or in opposition to the proposed consent. If you wish to be notified of the decision of the Land Division Committee in respect of the proposed consent, you must submit a written request to the Land Division Committee. This will also entitle you to be advised of a possible Ontario Municipal Board Hearing. Even if you are the successful party, you should request a copy of the decision since the Land Division Committee decision may be appealed to the Ontario Municipal Board by the Applicant or another member of the public. If a person or public body that files an appeal of a decision of the Land Division Committee in respect of the proposed consent does not make written submission to the Land Division Committee before it gives or refuses to give a provisional consent,the Ontario Municipal Board may dismiss the appeal. Dated at the Municipality of Central Elgin this 30th day of July 2015. KEY MAP: (not to scale) Susan D. Galloway Secretary-Treasurer Land Division Committee 450 Sunset Drive St.Thomas, Ontario N5R 5V1 O 9 UBJECT LANDS county of Elgin Engin.oring 59M...450 Sunset Rrlve St.Thomas.On N5R 5V1 Phone:519-631-1460 w .elgln-oounty.on.ca o• CORPORATION OF THE COUNTY OF ELGIN NOTICE OF APPLICATION FOR CONSENT APPLICATION NO. E 53115 PART LOT 24, CONCESSION 8,MUNICIPALITY OF WEST ELGIN TAKE NOTICE that an application has been made by RANDY KEITH SMALL, 35710 Talbot Line, P.O. Box 104, SHEDDEN, Ontario, NOL 2EO,for a consent pursuant to Section 53 of the Planning Act, 1990, as amended,to sever lands municipally known as 11627 Dunborough Road, legally described as Part Lot 24, Concession 8, Municipality of West Elgin. The applicant proposes to sever an irregular shaped lot with a frontage of 49.9 metres along Dunborough Road, a rear width of 59.9 metres, by a depth of 71.18 metres (south lot line),Area 0.41 hectares(1.01 acres)containing one house, proposed to create one new lot surplus to the needs of the applicants, together with a Right of Way over the retained lands 3.5 metres in width by a depth of 57.4 metres for access to the municipal water line. The owner is retaining 19.51 hectares, proposed to remain in agricultural use, reserving to the transferees a Right of Way across the retained lands having a width of 3.5 metres by a depth.of 57.4 metres for access to the municipal water line. The location of the property is shown on the Key Map below: ADDITIONAL INFORMATION regarding the application is available for inspection daily, Monday to Friday, between 8:30 A.M. and 1:30 P.M., at the County Municipal Offices,450 Sunset Drive, St. Thomas or at a Public Hearing to be held on: WEDNESDAY AUGUST 26,2015 at 2:30P.M. Council Chambers,County Municipal Offices,450 Sunset Drive,St.Thomas Any person or public body may attend the Public Hearing and/or make written or verbal representation either in support of, or in opposition to the proposed consent. If you wish to be notified of the decision of the Land Division Committee in respect of the proposed consent,you must submit a written request to the Land Division Committee. This will also entitle you to be advised of a possible Ontario Municipal Board Hearing. Even if you are the successful party, you should request a copy of the decision since the Land Division Committee decision may be appealed to the Ontario Municipal Board by the Applicant or another member of the public. If a person or public body that tiles an appeal of a decision of the Land Division Committee in respect of the proposed consent does not make written submission to the Land Division Committee before it gives or refuses to give a provisional consent,the Ontario Municipal Board may dismiss the appeal. Dated at the Municipality of Central Elgin this 30t"day of July 2015. KEY MAP: (not to scale) Susan D. Galloway G Secretary-Treasurer Land Division Committee A 450 Sunset Drive 9l, N St.Thomas, Ontario 0"V0c, N5R 5V1 .OG -,`p�� r � .00C�C'�Ci LA G County of Elgin EnglneeAng 5etvlces 450 Sunset Onve St.Thomas,On N5R 5V1 Phone:519-531-1489 w .elglwounty.on.ce o• AUG 5 Am L71 @p CORPORATION OF THE COUNTY OF ELGIN NOTICE OF APPLICATION FOR CONSENT c)—B APPLICATION NO. E 56115 PART LOT 7,CONCESSION 10, MUNICIPALITY OF WEST ELGIN TAKE NOTICE that an application has been made by PAUL AND CATHERINE ELAINE LAPADAT, 22450 Thomson Line, R.R,#>:3, RODNEY, Ontario, NOL 2CO,for a consent pursuant to Section 53 of the Planning Act, 1990, as amended,to sever lands municipally known as 22450 Thomson Line, legally described as Part Lot 7, Concession 10, Municipality of West Elgin. The applicants propose to sever a lot with a frontage of 94.5 metres along Thomson Line by a depth of 94 metres(west lot line),Area 0.85 hectares(2.09 acres)containing one house, one garage with attached barn, one barn with two attached greenhouses, one shed and one bank barn(bank barn to be removed), proposed to create one new lot surplus to the needs of the proposed purchasers. The owners are retaining 33.2 hectares(82 acres)containing one chicken coop, one bank barn and one migrant house(all buildings to be removed)proposed to remain in agricultural use. The location of the property is shown on the Key Map below: ADDITIONAL INFORMATION regarding the application is available for Inspection daily, Monday to Friday, between 8:30 A.M. and 1:30 P.M., at the County Municipal Offices,450 Sunset Drive, St. Thomas or at a Public Hearing to be held on: WEDNESDAY AUGUST 26,2015 at 3:15P.M. Council Chambers, County Municipal Offices,460 Sunset Drive,St.Thomas Any person or public body may attend the Public Hearing and/or make written or verbal representation either in support of, or in opposition to the proposed consent. If you wish to be notified of the decision of the Land Division Committee in respect of the proposed consent,you must submit a written request to the Land Division Committee. This will also entitle you to be advised of a possible Ontario Municipal Board Hearing. Even if you are the successful party, you should request a copy of the decision since the Land Division Committee decision may be appealed to the Ontario Municipal Board by the Applicant or another member of the public. If a person or public body that files an appeal of a decision of the Land Division Committee in respect of the proposed consent does not make written submission to the Land Division Committee before it gives or refuses to give a provisional consent,the Ontario Municipal Board may dismiss the appeal. Dated at the Municipality of Central Elgin this 30th day of July 2015. KEY MAP: (not to scale) Susan D. Galloway Secretary-Treasurer Land Division Committee 450 Sunset Drive St.Thomas, Ontario N5R 5V3 _'O � 60 EY gg NDSCT \O- County of Elgin Engineering services 450 Sunset Drive St Thomas,on N5R 5V1 Phone;519-631-7460 v .elgin-county.an.ca a• RAT p0 1p N O* MUNICIPALITY OF WAWA Ministry of Community Safety and Correctional Services 25 Grosvenor St, 12{" Floor Toronto, ON M7A 21113 Attention: Mr. Oscar Mos uera— Mana er Pro ram Development Section August 4, 2015 Dear Mr. Mosquera: Re: Safer Communties — 1,000 Officers Partnership (1,000 Officers) Program We are in receipt of your letter dated July 8, 2015, addressed to Mayor Ron Rody, Chair of the Wawa Police Services Board. On behalf of the Municipality of Wawa, I would like to express our deep dissatisfaction and concern with the subject matter of your letter and the manner in which it was done. Notwithstanding the information received from Stephanie Leonard during a telephone call on July 23, 2015, there remain a number of points for which we seek clear explanation. 1. In 2010, and after an extensive costing process, the Municipality of Wawa agreed to move from a Section 31 (Police Services Act) community being policed by the Wawa Police Service to a Section 10 (Police Services Act)community through a contract with the Ontario Provincial Police. At the time of the agreed to amalgamation, the Wawa Police Service employed ten (10) uniformed officers and in fact employed eleven (11) uniformed officers in 2009. It was the decision of the OPP and not the Municipality, to only employ seven (7) of the uniformed officers post amalgamation. The balance of the requirement was made up through the use of pre-existing officers within the Detachment. How can the Ministry now hold the Municipality of Wawa accountable for not meeting its obligations in the subject agreement through an action, over which Wawa had no control? P.O.BOX 500,40 BROADWAY AVENUE,WAWA,ONTARIO,P081 KO Telephone:(705)856-2244,Fax:(705)856-2120,WebsEte:www.wawa.cc � „ Ministry of Community Safety and Correctional Services--August 4, 2015 2. During the costing process, Wawa was very adamant about seeking answers about continued participation in the 1,000 Officer Program. Council was assured that participation in this program would continue. Can the Ministry please provide an explanation as to this apparently inaccurate information? 3. The receipt of your letter is only several days after the Municipality of Wawa signed a new contract that will not expire until 2020. While it may seem like a coincidence, can the Ministry please confirm if discussions were held with the OPP concerning the new contract prior to the issuance of the subject letter? 4. Your letter states; `A recent review of the 1,000 Officers Program has revealed that as a result of the new Ontario Provincial Police (OPP) billing model, OPP- policed municipalities are no longer able to identify the number of sworn officers dedicated to policing their municipality". You should be aware that the issue of this program was brought up on several occasions during the billing reform consultations. Can the Ministry please explain why the actions contained in this letter were never revealed during the consultations on the new billing reform model? 5. The letter further states; "as the most recent numbers available are from December 2014, the Ministry will use these going forward to determine funding to OPP policed municipalities." This sentence in the letter conflicts with the former paragraph (noted above). Can the Ministry please explain how the numbers could possibly be used going forward to determine funding to OPP policed municipalities when the new billing reform model cannot determine the number of officers dedicated to a given municipality? 6. In 2011, the Province of Ontario started the implementation of the Growth Plan for Northern Ontario. One of the common principles throughout the plan is communication and consultation. While the 1,000 Officer Program may not be directly linked to the Growth Plan, the principle of consultation would certainly apply. The Municipality of Wawa passed its 2015 Budget in May. A component of that budget was of course the revenue received from the 1,000 Officer Program. Your letter effectively removes $52,500 (April to December) from the 2015 ftffkw P.O.BOX 500,40 BROADWAY AVENUE,WAWA,ONTARIO,POS 1 KO Telephone:(705)856-2244,Fax:(705)858-2120,Webe te:www,wawa,cc A• „� �. Ministry of Community Safety and Correctional Services—August 4,2015 Budget forcing us to find those savings from another program to the detriment of our community. While the "order of magnitude" of this amount may not seem significant to the Ministry, you should note that it represents 1.31% of our municipal levy. This is significant for 2015 with the effect increasing to 1.75% in 2016 and beyond. Given the financial effect on our annual budget, can the Ministry please provide an explanation for the lack of consultation in this matter with either the Wawa Police Services Board or the Municipality of Wawa, particularly in light of the fact that the cancellation comes late in the year and after the passage of the Municipal budget? 7. It is unfortunate that your letter of July 8, 2015 makes no reference to the Agreement executed between the Ministry and the Municipality of Wawa. To that end, we would point out that Article 12 — Termination of Notice states as follows; The Ministry may terminate the Agreement at any time upon giving at least sixty (60)days'Notice to the Recipient and the Board." The Article goes on to describe the consequences of such a termination, the least of which is the costs for the recipient to wind-down the program. Given that the subject letter provides a retroactive cancellation that is in excess of ninety (90) days prior to the issuance of the letter, it is clear that the Ministry is in direct contravention of that Article in the Agreement. Notwithstanding the above, i would also draw your attention to Article 26 -W Circumstances Beyond the Control of Either Party. It 'is our opinion that the subject matter contained in your letter with respect to the cancellation of the program is covered by the Article in that they (the subject matter) constitute a Force Majoure event under Article 26(1) of the Agreement. We note that the Agreement contains an enumerated list of what Force Majeure includes setting out a number of examples, but the use of the word "includes" generally introduces a non-exhaustive list. Any reasonable person would most certainly apply this to the interpretation of Article 26.2. Article 26.4 expressly states it is subject to Article 14.1(e) which provides that an "Event of Default"is a Force Majeure event lasting 60 days or more. We are of the opinion that a reasonable interpretation of the purpose of both Articles 26.4 and 14.1(e) is that the 60 day period applies only where the remedy to the Force Majeure lies with a Party. Clearly, and in this case, the Force Majeure "cause and remedy"are both entirely beyond Wawa's control. 4... PO.BOX 500,40 BROADWAY AVENUE,WAWA,ONTARIO,P051Ko Telephone:(705)85 6-2244,Fax:(705)856-2120,Websille:www,wawa.cc ..., Ministry of Community Safety and Correctional Services—August 4,2015 Will the Ministry please provide confirmation that it intends to honour the executed Agreement? 8. Further to our previous points and to the manner in which we have now been excluded from this program , I would draw your attention to a decision by the Supreme Court of Canada in November 2013; Bhasin v. Htynew. In that unanimous seven (7) judge decision, Justice Thomas Cromwell wrote as follows: "In my view, it is time to take two incremental steps in order to make the common law less unsettled and piecemeal, more coherent and more just The first step is to acknowledge that good faith contractual performance is a general organizing principle of the common law of contract which underpins and informs the various rules in which the common law, in various situations and types of relationships, recognizes obligations of good faith contractual performance. The second is to recognize, as a further manifestation of this organizing principle of good faith, that there is a common law duty which applies to all contracts to act honestly in the performance of contractual obligations." Can the Ministry please .reply as to how it interprets its actions as "good faith"in this instance? On behalf of the Municipality of Wawa, we thank you for your consideration in this matter and anxiously look forward to your response. Best Re ards, Chris Wray T CAO 1 Cleric-Treasurer Cc: Mayor and Council Wawa Police Services Board Mike Mantha— MPP S. Leonard - MCSCS L. Davis— Contract Analyst, OPP NESMG ROMA AMO FONOM NOMA Ontario Municipalities Ontario Growth Secretariat RO. BOX 500,40 BROADWAY AVENUE,WAWA,ONTARIO,P051 K0 Telephone: (705)856-2244,Fax:(705)856-2120,Websfte:wwwmawa.cc � F„ Did o Renewable Energy Systems Canada Inc. 300 Leo-Pariseau, Suite 2516 CANADA Montreal, Quebec, H2X 4133 Phone: 514 525 2113 Fax: 514 524 9669 fl? S Email: infoCanada@res-americas.com Web:www.res-americas.com August 10, 2015 Mr.Scott Gawley(sgawley @westelgin.net) Municipality of West Elgin 22413 Hoskins Line Rodney,Ontario NOL 2C0 Dear Mr. Gawley: Renewable Energy Systems Canada Inc. (RES) plans to submit applications to the IESO for the Feed-in Tariff (FIT)4.0 small Ground Mount Solar Renewable Energy program in late September 2015.As we've mentioned in previous discussions, RES is interested in developing several solar projects in support of this application process on lands owned by the municipality. In an effort to limit the financial and administrative burden on the municipality RES would take full responsibility for the application process, and if successful would own and operate the facilities under a long-term land lease agreement with West Elgin. Here is a brief outline of our basic option and lease terms,which you might consider for discussion at your August 13 council meeting: Muni,of West Elgin--Lagoons-Pioneer Line--3-4—500 kW projects (15-20 acre use) 1500-2000kW (Other sites possible: ie:Gravel Pit-Hoskins Line &Blacks Rd.; Lagoons-Marsh Line) Annual Option Payment-$50.00/acre X 15-20 acres=$750-$1,000—Five Year Option renewed annually Lease Payment During Operations-$1,500/acre X 15-20 acres=$22,500-$30,000 per year for duration of 20 Year FIT contract(based on 3 or 4 contracted projects). Attached for reference are the standard documents that could serve as the basis for an agreement with the Municipality of West Elgin. These are: 1: RES Ontario Solar Equipment Installation Agreement and Option To Lease 2:Ontario Solar Energy Ground Lease. However,we remain keenly interested in feedback from staff and council,and we would be happy to discuss alternative structures if there is interest. On behalf of RES Canada I would like to thank you for your consideration of this proposal of partnership for a solar energy project in West Elgin and I look forward to further discussions. Sincerely, Renewable Energy Systems Canada Inc. Mary Lou Kominek Land Agent Enclosures f West Elgin Arena Board Regular Session June 9 2015 This regular session of the West Elgin Arena Board was called to order at 9:30 am with the following members present: Ian Fleck, Alphonse Willie, Johnathan Wolf, Jim Hathaway, Joe Seman, and Recreation Superintendent Jeff Slater. - Item # 1 Disclosure of Pecuniary Interest: None noted. Item #2 Delegations: None noted. Item#3 Adoption of the Minutes: Moved By: Alphonse Willie Seconded By: Ian Fleck The West Elgin Arena Board resolves hat the minutes of May 12 2015 be approved as presented. CARRIED Item #4 Accounts and Financial Reports: Moved By: Jim Hathaway Seconded By: Joe Seman The West Elgin Arena Board hereby resolves that the accounts in the amount of$9742.49 be approved for payment. CARRIED Item#5 Business Arising from the Minutes: 1. Spectator Netting: Discussion ensued regarding the Spectator Protective Netting, which resulted in the passing of the following resolution: Moved By: Jim Hathaway Seconded By: Alphonse Willie The West Elgin Arena Board resolves that the Quote from Sound barriers in the amount of$ 9800.00 be approved for the installation of protective netting. CARRIED 2. Ice Schedule: Discussion took place regarding the 2015116 ice schedule. Tentatively the WESC will start at 9 am on Saturday and run until 11:30 or noon which ever meets their requirements for their programing. WLMH will start at the conclusion of the WESC either 11:30 or noon, and run until 6, as Power Skating is supposed to begin at 6 pm this season. All of this of course is somewhat tentative except for the start time for the WESC as they want to get their marketing underway. Item #6 Correspondence: None presented. Item #7 New Business: 1. WESC: Member Jim Hathaway inquired as to whether or not it would be possible for the WESC to get on the ice 10 minutes or so early prior to the Can Skate program to allow for set up time. The Recreation Superintendent indicated that as long as the ice was not rented prior to the WESC ice time there was no reason that the club could not go on the ice 10 minutes early to allow for set up time. i -2- Item #8 Adjournment: Moved By Ian Fleck Seconded By: Joe Seman The West Elgin Arena Board resolves that this session of the West Elgin Arena Board hereby adjourn at this hour of 10:10 am and reconvene on August 11 2015 or at the call of the chair. CARRIED. � a West Elgin Recreation Committee Regular Session June 19 2015 This regular session of the West Elgin Recreation Committee was called to order at 7 pm with the following members present:Joe Seman,Grace Blanchard,Jennifer Blanchard,Valarie Parker,lames Husband, Doug Staddon,and Recreation Superintendent Jeff Slater, Item#1 Delegations: None present. Item#2 Adoption of the Minutes: Moved By:Joe Seman Seconded By Grace Blanchard The Municipality of West Elgin Recreation Committee resolves that the minutes of May 19 2015 be approved as presented. CARRIED Item#3 Business Arising from the Minutes: 1. Bicycle Rodeo: member Doug Staddon reported that there were 30 children in attendance. 2. Road Race:The Recreation Committee received correspondence from the West Lorne Optimist requesting funding for the Road Race.The Recreation Superintendent indicated that perhaps this matter should be deferred to the next meeting,and that a specific request,in as much as what the money will be used for, be sent to council. The matter was deferred.The next Road Race meeting is June 29 2015. Item#4 Correspondence: 1. A letter was received from the West Lorne Optimist and was referred to in Item#3 Road race. Item#5 New Business: No new business was presented. Item#6 Adjournment: Moved By: Grace Blanchard Seconded By Doug Staddon The West Elgin Recreation Committee resolves that this session of the West Elgin Recreation Committee hereby adjourn at this hour of 7:45 pm and reconvene on July 212015 or at the call of the chair. CARRIED. i MINUTES PORT GLASGOW TRAILER PARK LIAISON COMMITTEE WEST ELGIN COUNCIL CHAMBERS June 26, 2015 PRESENT: Members: Richard Leatham Municipality of West Elgin Joe Seman Municipality of West Elgin Karen Hart Representative of the PGTP Association Marie Marsh Representative of the PGTP Association Jim Simpson PGTP Manager Scott Gawley Administrator/Treasurer—West Elgin Alternates: Shelley Higginbottom Representative of the PGTP Association Lloyd Hyatt Representative of the PGTP Association Meeting open at 9:05 am by Chair Richard Leatham Moved by Karen Hart Seconded by Marie Marsh That the minutes of May 29, 2015 be approved as distributed. Carried A letter from the PGTP Association requesting council that this committee be a Committee of Council and further request that a member of Council sit on the PGTP Association. It was agreed that the letter be forwarded for the July 16th Council meeting. Correspondence from Tracy Bradshaw (Yoga with Tracy) requesting the renting of the Dance Hall from June to September. Moved by Karen Hart Seconded by Marie Marsh That the request from Tracy Bradshaw for the rental of the Dance Hall be granted at $10.00 per hour to be booked through the food booth. Carried A rate for stays of 3 months or more has been approved by Council to be $520.00 per month. Replacement of the Stairs was discussed. The Engineer has completed the survey and is preparing a design. Consideration should be given to the removal of the existing stairs for safety reasons. The PGTP Association has started a newsletter and looking information to include. The PTGP has recently had couple of emergency responses and the discussion of De-fib machine be consider for the Park, 911 Information should be requested from all park residences and breathing mask be available at the park. Scott will have signs made up for the park with 911 information for the bulletin boards, have a 911 Information sheet produced for all seasonal campers of emergency contact information, order three breathing masks (one for the Jims golf cart, park office and shop) and look into a possibility of De-fib for the park. Discussion about the possibility of High Speed Internet being available in the Park. Karen and Scott have been talking to couple of providers, including Teksavy(from Chatham) about the possibility getting the park residences connected and they are to get back to us. Ministry of Environment approval is still required for the 2"a septic bed replacement. The concern was raised about the vacant sites, they have been advertised with no one from the park wanting the sites. The issue is that to stay within 174 sites permitted by the Municipality Zoning By-Law and up to 15 transient sites, they must remain vacant. Safety concerns about a fence between the boat parking area and the playground is to be completed in July. Discussion about the Portable Classroom availability and access to the park through the existing gates (unless they come in two halves,they may be too wide to access the park). Scott will be follow-up about property standards issue in the park. Future Meetings: 1. July 24115 9:00 am Bingo Hall 2. August 28115 9:00 am 3. Sept 25115 9:00 am 4. Oct 16115 9:00 am Adjourned at 10:25 am to meet again on July 24115 at 9:00 am Richard Leatham—Chair Scott Gawley-Administ for/Treasurer