September 8, 2015 County Council Agenda Packagenap
Elgin v( ) 1 1 ]
ORDER
1st
2nd
3rd
4th
ORDERS OF THE DAY
FOR TUESDAY, September 8, 2015- 9:00 A.M.
Meeting Called to Order
Adoption of Minutes — July 28, 2015
Disclosure of Pecuniary Interest and the General Nature Thereof
Presenting Petitions, Presentations and Delegations
DELEGATION:
9:00 a.m.
Elizabeth Sebestyen, Acting Director, St. Thomas -Elgin Ontario
Works with two reports titled:
1) Ontario Works Department Update (attached)
2) 2014 Progress Report — 10 -year Housing and Homelessness
Plan (attached)
5th Motion to Move Into "Committee Of The Whole Council"
6th Reports of Council, Outside Boards and Staff
7th Council Correspondence
1) Items for Consideration
2) Items for Information (Consent Agenda)
8th OTHER BUSINESS
1) Statements/Inquiries by Members
2) Notice of Motion
3) Matters of Urgency
Closed Meeting Item
Recess
Motion to Rise and Report
Motion to Adopt Recommendations from the Committee Of The Whole
Consideration of By -Law
ADJOURNMENT
9th
10th
11th
12th
13th
14th
LUNCH WILL BE PROVIDED
NOTICE: Deputy Warden for September
Deputy Warden for October
September 22, 2015
October 20, 2015 Request to move
to October 27th
November 27, 2015
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Councillor Mennill
Councillor Wolfe
County Council Meeting
County Council Meeting
2015 Warden's Dinner — Vienna
Community Centre
Draft COUNTY COUNCIL MINUTES
Tuesday, July 28, 2015
The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all
members present except Councillor Martyn (regrets) and Councillor Jones (regrets).
Warden Ens in the Chair.
ADOPTION OF MINUTES
Moved by Councillor Mennill
Seconded by Councillor Currie
THAT the minutes of the meeting held on June 23, 2015 be adopted.
- Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF —
Councillors Currie and Marr declared, at the appropriate time, a conflict of interest with regard
to the report titled "Award of Tenders - Traffic Signal Replacement/Intersection Control Beacon
Installation and Calton Line Slope Stabilization" as the Municipality of Central Elgin and the
Town of Aylmer are shareholders in ERTH Corps Holdings, one of the bidders on the tender.
At the appropriate time Councillor Currie and Councillor Marr abstained from voting and
participating in the discussion.
DELEGATION
Health System Planning Update Elgin County
Michael Barrett, CEO, South West LHIN, presented a PowerPoint explaining changes that are
being made under Clinical Services Planning (a system designed to help hospitals work better
together) and how these changes will affect Stroke, Vision Care, Endoscopy, Complex
Continuing Care and Rehabilitation Services at the St. Thomas Elgin General Hospital.
Moved by Councillor Currie
Seconded by Councillor Marr
THAT the PowerPoint titled "Health System Planning Update" from the South West LHIN, St.
Thomas Elgin General Hospital and Middlesex Hospital Alliance, dated July 28, 2015 be
received and filed.
- Carried.
Moved by Councillor Wiehle
Seconded by Councillor Wolfe
THAT we do now move into Committee Of The Whole Council.
- Carried.
REPORTS
International Plowing Match (IPM) Legacy Agricultural Scholarship - 2015 Winners —
Warden Paul Ens
The Warden presented the report informing Council that Ms. Anita Rastapkevicius, Mr. Michael
Jenkins and Mr. Travis Caughell had been selected to receive the International Plowing Match
Legacy Agricultural Scholarship for 2015.
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County Council 2 July 28, 2015
Moved by Councillor Marr
Seconded by Councillor McWilliam
THAT the Warden, County Council and 2010 IPM Executive Committee hereby acknowledge
and congratulate Ms. Anita Rastapkevicius of the Municipality of West Elgin ($2,500),
Mr. Michael Jenkins of the Township of Malahide ($1,250) and Mr. Travis Caughell of the
Township of Southwold ($1,250) as the 2015 winners of the International Plowing Match
Legacy Agricultural Scholarship.
- Carried.
Council Exemption for Woodlands Clearing Application Lot 40, SNBTR, Township of
Southwold — Tree Commissioner/Weed Inspector
The tree commissioner/weed inspector presented the report recommending that Council
approve the exemption for Woodlands Clearing Application Lot 40, SNBTR, Township of
Southwold.
Moved by Councillor Mennill
Seconded by Councillor Currie
THAT the Council Exemption for Woodlands Clearing application pertaining to Lot 40,
Concession SNBTR in the Township of Southwold as submitted by 1873828 Ontario Limited
be hereby approved, conditional on the applicant:
1) Replanting 2537 trees in order to meet the requirements of the "No Net Loss" policy.
2) Providing a "Certificate of Clearance" from a qualified biological consultant immediately
before commencement of tree removal works during breeding season, indicating that
no breeding birds are utilizing the area to be cleared.
- Carried.
Changes to the Schedule of Noxious Weeds - Weed Control Act — Tree Commissioner/
Weed Inspector
The tree commissioner/weed inspector presented the report providing Council with a summary
of recent changes to the Schedule of Noxious Weeds governed by the Weed Control Act,
R.S.O. 1990.
Moved by Councillor Marr
Seconded by Councillor McWilliam
THAT the report titled "Changes to the Schedule of Noxious Weeds - Weed Control Act' from
the Tree Commissioner/Weed Inspector, dated July 21, 2015 be received and filed.
- Carried.
Belmont and Springfield Libraries - Survey Feedback and Revised Hours of Operation —
Library Supervisor
The supervisor presented the report to Council summarizing the results of surveys conducted at
the Springfield and Belmont Library Branches. The surveys sought feedback on popular library
services, hours of operation and programming preferences.
Moved by Councillor Mennill
Seconded by Councillor Marr
THAT the hours of operation for the Belmont and Springfield Libraries as outlined in the report
titled "Belmont and Springfield Libraries - Survey Feedback and Revised Hours of Operation"
dated July 7, 2015 be hereby approved effective January 1, 2016; and,
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County Council 3 July 28, 2015
THAT the survey results outlined herein be utilized to plan for future library programming and
services at both branches.
- Carried.
Approval for Official Plan Amendment No. 13 Aylmer Cemetery Board — Manager of
Planning
The manager presented the report providing Council with information required in order to
consider granting approval to Official Plan Amendment No. 13 Owner/Applicant Aylmer
Cemetery Board.
Moved by Councillor Mennill
Seconded by Councillor Wolfe
THAT the Council of the Corporation of the County of Elgin gives approval, with modifications,
to Official Plan Amendment No.13 to the Township of Malahide Official Plan, File No. MA-
OPA13-15 and that staff be directed to provide notice of this decision in accordance with the
Planning Act.
- Carried.
Approvals for Official Plan Amendments for each Lower -Tier Partner Municipality in
Elgin County — Manager of Planning
The manager presented the report providing Council with information required to consider
granting approval to the official plan amendments that will allow Elgin's Municipal Partners to
adopt individual Community Improvement Plans that will fit within the framework of a County-
wide Community Improvement Plan.
Moved by Councillor Marr
Seconded by Councillor McWilliam
THAT the Council of the Corporation of the County of Elgin gives approval to Official Plan
Amendment No.16 to the Municipality of Bayham Official Plan, File No. BA-OPA16-15,
Official Plan Amendment No. 14 to the Township of Malahide Official Plan, File No. MA-
OPA14-15, Official Plan Amendment No. 4 to the Municipality of Central Elgin Official Plan,
File No. CE-OPA4-15, Official Plan Amendment No. 1 to the Township of Southwold Official
Plan, File No. SO-OPA1-15, Official Plan Amendment No. 1 to the Municipality of Dutton
Dunwich Official Plan, File No. DD-OPA1-15, Official Plan Amendment No. 1 to the Municipality
of West Elgin Official Plan, File No. WE-OPA1-15 and that staff be directed to provide notice of
this decision in accordance with the Planning Act.
- Carried.
Quarterly Information Report - Contract Awards — Purchasing Coordinator
The coordinator presented the report outlining all contracts awarded that exceed $15,000 for
the period from April to June 2015.
Moved by Councillor Currie
Seconded by Councillor Wolfe
THAT the report titled "Quarterly Information Report - Contract Awards, April 1, 2015 to
June 30, 2015" from the Purchasing Coordinator, dated July 13, 2015 be received and filed.
- Carried.
Compensation Review - Non -Union Staff, Council and Boards — Director of Human
Resources
The director presented the report recommending that Council award the contract for the
Compensation Review (RFP#2015-24) to Gallagher McDowall Associates.
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County Council 4 July 28, 2015
Moved by Councillor Currie
Seconded by Councillor McWilliam
THAT the contract for the Compensation Review (RFP#2015-24) be awarded to Gallagher
McDowall Associates for a total cost of $32,960.00 plus H.S.T.; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contract.
- Carried.
Council recessed at 10:06 a.m. and reconvened at 10:22 a.m.
Ontario Municipal Cycling Infrastructure Program — Deputy Director of Engineerinq
Services
The deputy director presented the report recommending that Council approve the submission
of an expression of interest for funding to pave 1.7m wide shoulders on Dexter Line between
East Road and Imperial Road as identified in the Cycle Master Plan.
Moved by Councillor Mennill
Seconded by Councillor Currie
THAT staff submit an Expression of Interest to the Ontario Municipal Cycling Infrastructure
Program (OMCIP) to install paved shoulders on Dexter Line between East Road and
Imperial Road; and,
THAT if successful, the County's portion of the project's cost ($325,000) be allocated from
the capital surplus.
- Carried.
Award of Tenders - Traffic Signal Replacement/Intersection Control Beacon Installation
and Calton Line Slope Stabilization — Deputy Director of Engineering Services
The deputy director presented the report informing Council that tenders were advertised and
issued, as per the County's Procurement Policy, for Traffic Signal Replacement (Sunset Road
and John Wise Line), Intersection Control Beacon Installation (Ron McNeil Line and Dalewood
Road) and, Calton Line Slope Stabilization.
Moved by Councillor Wiehle
Seconded by Councillor Mennill
THAT TM3 Inc. be selected for the Traffic Signal Replacement and Intersection Control Beacon
Installation Tender, Contract No. 6090-15-04/05 at a total price of $237,033.50 exclusive of
H.S.T.; and,
THAT Gary D. Robinson Contracting be selected for the Calton Line Slope Stabilization Tender,
Contract No. 6090-15-02 at a total price of $319,015.00, exclusive of H.S.T.; and,
THAT the additional funds required for the Traffic Signal Replacement and Intersection Control
Beacon Installation contract be funded from the 2015 capital budget surplus; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contracts.
- Carried.
Ministry of Health Fundinq Increase for 2015 — Director of Homes and Seniors Services
The director presented the report informing Council that the Ministry of Health and Long -Term
Care announced the 2015 increases for base level of care funding resulting in a budget
increase of $81,741 favourable.
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County Council 5 July 28, 2015
Moved by Councillor Marr
Seconded by Councillor Currie
THAT the report titled "Ministry of Health Funding Increase for 2015" from the Director of
Homes and Seniors Services, dated July 8, 2015 be received and filed.
- Carried.
Homes - Dietitian - Contract Award — Director of Homes and Seniors Services
The director presented the report recommending that the contract for Dietitian Services for
Elgin County Long -Term Care Homes be awarded to Barker, Blagrave and Associates.
Moved by Councillor Currie
Seconded by Councillor Wolfe
THAT the contract for Dietitian Services for the Homes be awarded to Barker, Blagrave and
Associates for an estimated monthly cost of $7,200.00; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contract.
- Carried.
Architectural Design Services for the New Terrace Lodge — Director of Homes and
Seniors Services
The director presented the report recommending that Council retain MMMC Architects Inc.
as the prime architect for the complete rebuild of Terrace Lodge at a total price of $1,267,803,
plus applicable taxes.
Moved by Councillor Mennill
Seconded by Councillor Currie
THAT subject to satisfactory Ministry funding and approval of the project, MMMC Architects Inc.
be confirmed as the Prime Architect for the complete rebuild of Terrace Lodge at a total price of
$1,267,803, plus applicable taxes; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the amended contract.
- Carried.
Final Close-out Costs for Thames EMS Ambulance Service — Chief Administrative Officer
The Chief Administrative Officer presented the report recommending that Council accept the
invoice for close-out costs from Thames EMS Ambulance Service.
Moved by Councillor Currie
Seconded by Councillor Marr
THAT County Council approve the invoice from Thames EMS in the amount of $99,887.04
(includes H.S.T.) for final close-out costs related to the land ambulance contract, which ended
in December of 2013.
- Carried.
Council's Vision 2015-2018 — Chief Administrative Officer
The Chief Administrative Officer presented the report seeking confirmation from Council that its
vision had been accurately captured in the "Council's Vision 2015-2018" document.
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County Council 6 July 28, 2015
Moved by Councillor Marr
Seconded by Councillor Wolfe
THAT the attached document titled "Elgin County's Strategic Vision 2015-2018" be approved
for implementation.
- Carried.
CORRESPONDENCE
Items for Consideration
1. Doug Reycraft, Chair, Community Schools Alliance requesting membership as an
organization, as individual or both into the Community Schools Alliance.
2. Shelly Reed, Chairperson, Tweed Disaster Relief Committee, requesting donation to
support their fundraising efforts to provide assistance to homeowners whose property was
damaged from the 2014 Stoco Lake flood.
3. Federation of Canadian Municipalities (FCM) seeking action to propel their campaign to
make local issues federal election issues.
4. Cindy Anne Maher, CMO, Clerk/Director of Administration Services, New Tecumseth, with
a resolution seeking support for the Government of Ontario to examine the proposal for
Farm and Industrial Electricity Rates and enact that proposal, or a reasonable modification
of it, with a view to returning competitive electricity rates to Ontario farms, industry and all
hydro users.
The following recommendation was adopted in regard to Correspondence Item #1:
Moved by Councillor McWilliam
Seconded by Councillor Marr
THAT the Corporation of the County of Elgin become a member of the Community Schools
Alliance.
- Carried.
The following recommendation was adopted in regard to Correspondence Item #2:
Moved by Councillor Mennill
Seconded by Councillor Marr
THAT Elgin County Council donate $1,000 to the Tweed Disaster Relief Committee.
- Carried.
PRESENTATION
The Warden congratulated the three 2015 recipients of the International Plowing Match
Scholarship for their accomplishments and presented them with their scholarship cheques.
The students were invited to join Council for lunch following the meeting.
CORRESPONDENCE (continued)
The following recommendation was adopted in regard to Correspondence Item #3:
Moved by Councillor Marr
Seconded by Councillor Currie
THAT Correspondence Item #3 be received and filed.
- Carried.
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County Council 7 July 28, 2015
The following recommendation was adopted in regard to Correspondence Item #4:
Moved by Councillor Marr
Seconded by Councillor McWilliam
THAT the Corporation of the County of Elgin support the resolution from the Municipality of
New Tecumseth asking the Government of Ontario to restore competitive electricity rates to
Ontario farms, industry and all hydro users.
- Carried.
Items for Information (Consent Agenda)
1. Hon. Bob Chiarelli, Minister of Energy, with an update on initiative the Ontario government
is taking to give municipalities more information and control around local energy planning.
2. Hon. Michael Coteau, Minister of Tourism, Culture and Sport, with thank you for County's
expression of appreciation for electronic databases offered by the Southern Ontario Library
Service as a resource for Elgin County residents.
3. Maureen Beatty, Ministry of Municipal Affairs and Housing with a reminder of the 2015
Ontario West Municipal Conference to be held November 20, 2015, in London, Ontario.
4. Jennifer Graham Harkness, P. Eng., Regional Director, West Region, Ministry of
Transportation responding to Elgin County Council's resolution requesting that the
Glanworth Drive Overpass remain in use.
5. Sale of Hydro One Elgin County Council resolution thank you from:
a) Premier Kathleen Wynne;
b) Monika Turner, Director of Policy, Association of Municipalities Ontario (AMO).
6. Hon. Liz Sandals, Minister of Education, responding to Elgin County Council's concerns
re: the recently revised Pupil Accommodation Review Guideline (PARG).
7. SouthWestern Integrated Fibre Technology (SWIFT) Newsletter titled "New Chair and
Funding Negotiations Update".
8. Eric Harvey, Senior Counsel -Regulatory CN with information re: Proposed discontinuance
of Railway Line, Cayuga Subdivision in the Province of Ontario from mile 87.27, near
Courtland Cayuga Subdivision to mile 114.55, near Yarmouth, Cayuga Subdivision.
9. Jennifer Keyes, Manager, Water Resources Section, Natural Resources Conservation
Branch, Policy Division, Ministry of Natural Resources and Forestry with Notification of the
Conservation Authorities Act Review Discussion Paper.
Moved by Councillor Marr
Seconded by Councillor Currie
THAT Correspondence Items #1 — 9 be received and filed.
- Carried.
OTHER BUSINESS
Statements/Inquiries by Members
Councillor Marr spoke about the Food Fight Extravaganza at the Arts and Cookery Bank. A lot
of fun was had by Council representatives who participated. West Elgin won the government
officials competition.
Port Stanley has been voted one of the top 8 beaches in Ontario by the Ruralist.ca. Councillor
Marr is pleased Port Stanley has been recognized and mentioned in the article and in a myFM
Radio report on the same topic.
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County Council 8 July 28, 2015
Councillor McWilliam updated Council on the activities of the SWIFT Steering Committee. The
Warden of Simcoe has just been elected Chair of the Steering Committee and Lambton County
has confirmed its participation. Federal funding has recently been issued making SWIFT's case
for fast and reliable Internet in rural areas stronger.
The Chief Administrative Officer explained to Council that Elgin County is still waiting to receive
the application from the Ministry of Health and Long -Term Care so that Elgin can make a formal
request for funding to rebuild Terrace Lodge.
Notice of Motion — None.
Matters of Urgency — None.
Closed Meeting Item — None.
Motion to Adopt Recommendations of the Committee of the Whole
Moved by Councillor Currie
Seconded by Councillor Wiehle
THAT we do now adopt recommendations of the Committee Of The Whole.
- Carried.
BY-LAW
Moved by Councillor Mennill
Seconded by Councillor Currie
THAT By -Law No. 15-22 "Being a By -Law to Confirm Proceedings of the Municipal Council of
the Corporation of the County of Elgin at the July 28, 2015 Meeting" be read a first, second
and third time and finally passed.
- Carried.
ADJOURNMENT
Moved by Councillor McWilliam
Seconded by Councillor Currie
THAT we do now adjourn at 11:16 a.m. and meet again on September 8, 2015 at the County
Administration Building Council Chambers at 9:00 a.m.
Mark McDonald,
Chief Administrative Officer.
9
- Carried.
Paul Ens,
Warden.
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Pro rw. -iv by
ELGIN COUNTY'S STRATEGIC VISION 2015-2018
July 2015
TOP 6 PRIORITIES FOR THE TERM:
1) Financial sustainability/self sufficiency — following the 10 year financial plan with
modest tax increase(s)
2) Rebuild Terrace Lodge
3) Strengthen upper-tier/lower-tier partnerships (i.e. economic development, fire
inspection services, aerial fire truck in east and west)
4) Invest in (rebuild) County infrastructure and maintain assets
5) Promote Elgin for business and attract people to communities — measure success
of this through outcomes
6) Health Recruitment across the County
TOP 4 GOALS FOR 2015-2016:
1) Stay within approved budget with reasonable tax increase
2) Rebuild Terrace Lodge
3) Relocate Dexter Line
4) Convince School Boards of importance of rural schools to local communities
USE OF RESERVES TO REDUCE COUNTY LEVY:
• Council demonstrated a moderate to high propensity to use reserves to lower the
County levy
WILLINGNESS TO CUT SERVICES TO ACHIEVE A BUDGET TARGET:
• Low to moderate inclination to cut services
TWO THINGS YOU WOULD LIKE TO CHANGE ABOUT COUNTY OPERATIONS:
• Better communication and interaction with local municipal partners
• Discuss fire services across the County
SWOT ANALYSIS RESULTS:
Primary Strength: Unified Council/Staff and common local interests
Primary Weakness: Low assessment/tax base
Primary Opportunity: Growing the business sector, particularly agri-business
Primary Threat: Lack of predictable and sustainable funding
10
ST. THOMAS
ST. THOMAS - ELGIN
ONTARIO WORKS
423 Talbot Street
St. Thomas, Ontario
N5P 1C]
Report No. OW -03-15 COUNT
REPORT TO ELGIN COUNTY COUNCIL
FROM: Elizabeth Sebestyen, Acting Director
St. Thomas -Elgin Ontario Works
MEETING DATE: September 8, 2015
SUBJECT: Ontario Works Department Update
Recommendation:
THAT: Council receives Report OW -03-15 of the Acting Director of St. Thomas -Elgin
Ontario Works related to an Ontario Works Department update.
Ontario Works Department overview:
The Ontario Works Department delivers social services in three main areas:
(1) income and employment assistance (known as Ontario Works)
(2) subsidized child care
(3) social and affordable housing
As the provincially -designated Consolidated Municipal Service Manager for social services, the
City of St. Thomas, through the Ontario Works Department, provides these services to low-
income residents of both the City and the County.
This report provides highlights of new Departmental activities in 2015 to date.
News from the Housing Services division
A Request for Proposals (RFP) was issued in April 2015 to solicit submissions for new affordable
rental housing developments in St. Thomas and Elgin County, using $3,136,300 earmarked for
this purpose under the federal/provincial Investment in Affordable Housing (IAH) program
announced in 2014.
The IAH is a six-year program from 2014/15 to 2019/20 with a total program allocation for St.
Thomas/Elgin of $4,513,200. Along with $3,136,300 for the Rental Housing component,
$632,240 has been allocated for a home repair program, $519,000 for a Housing Allowance
program, and $225,660 is set aside for administrative fees.
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The RFP for new affordable rental housing was weighted in favour of housing project proposals
that provide more than just bricks and mortar but also offer housing with supports and/or
strong partnerships with community support agencies. Twelve proposals were received by the
June 4, 2015 deadline. On July 13, 2015, City of St. Thomas Council approved the Selection
Committee's top -scoring proposals as follows:
1. Proponent: McWhirter-Horvath Properties Inc.
• $960,000 in IAH funding in Year 3 (2016/17)
• Owners Jason and Amy McWhirter and Kevin and Susanne Horvath
• 12 one -bedroom units in a three-storey walk-up apartment building (four ground -floor
units will be barrier -free)
• Located at 207 Ross Street in St. Thomas (currently a vacant site)
• Partnership through a head -lease agreement with Canadian Mental Health Association —
Elgin Branch to provide supportive housing for 12 single and couple households
• Monthly rents at $506 including all utilities (hydro, heating, water)
• Site planning approvals are complete.
2. Proponent: A.N. Trad's Furniture Ltd.
• $731,925 in IAH funding in Year 2 (2015/16)
• Owner Antoine Trad
• 10 one -bedroom units (two units will be barrier -free)
• Located at 560 Talbot Street in St. Thomas (the former Capitol Theatre across from City
Hall)
• The proponent intends to install a second floor and add ten one -bedroom apartments
• Renovations will include a new west exterior stair tower and elevator
• Two apartments will be reserved for clients supported by YWCA St. Thomas - Elgin at
$375 monthly rent including all utilities
• The rent for the remainder of the units will be $509 including all utilities
• The proponent has also partnered with Canadian Mental Health Association — Elgin
Branch for the provision of supported affordable housing for clients at risk of
homelessness
3. Proponent Novi Construction Limited
• $660,375 in IAH funding in Year 3 (2016/17)
• Owner Nick Ostojic
• 12 units in total with 10 one -bedroom units funded under the IAH program (two barrier -
free IAH units) and 2 one -bedroom market -rent units funded by the proponent
• Located at 33 Elysian Street (the former Valleyview Long -Term Care site, now a vacant
lot)
• Target population is seniors and people with physical disabilities
• Rents for the IAH units are $460/month plus personal hydro (est. $50 per month)
• The proponent intends to partner with the Victorian Order of Nurses (VON) for personal
care and other in-home services for tenants.
The balance of available funding in the amount of $784,000, representing about 25% of the
total New Rental Component allocation, was reserved for County proposals. 25% aligns with
the average County share of social services costs in accordance with the County/City cost -
12
sharing agreement.
Of the two proposals received for projects located in Elgin County, the Selection Committee
awarded the highest score to a proposal submitted by Cherry Street, a non-profit housing
corporation which owns and manages 14 units of social housing in Aylmer and area.
Cherry Street proposes to build an apartment building in Aylmer which includes accessible units
to accommodate the needs of existing and new tenants, particularly low-income seniors and
people with mobility issues. As the proposal is still in the concept stage, the proponent will be
allowed until December 23, 2015 to fully develop plans, arrange financing, and submit a final
proposal. City Council approval for the project will be requested at that time, pending receipt of
a viable proposal before the end of the year.
News from the Ontario Works division
A decision was made to re -instate the position of Ontario Works Program Manager which had
been vacant since the retirement of the incumbent in 2010. The position is responsible for the
overall management of activities of the Department's income maintenance and employment
(Ontario Works) division, including the development of policies and procedures, staff training
and orientation, community liaison, and strategic planning.
It had become apparent that with the implementation of the new province -wide case
management technology called SAMS (Social Assistance Management System), there was an
urgent need for a dedicated subject expert to re-establish a focus on program policy
development and business processes and to manage the efficient and effective functioning of
the division.
Kim Verkuil, a long-time St. Thomas — Elgin Ontario Works supervisor, was the successful
candidate. Kim started her new duties on September 1, 2015.
With respect to SAMS, difficulties continue, however gradual improvements are being made to
the system. A transition plan is being rolled out by the Province with a focus on business
recovery. Local Ontario Works staff are becoming more familiar with the technology and their
confidence is growing. In the coming months, the OW Program Manager will create an internal
plan to return to normal business.
News from the Children's Services division
The Province provided the City with an additional allocation of $469,670 in 2015 to deliver a
new Child Care Wage Enhancement Grant and Home Child Care Enhancement Grant initiative
on behalf of eligible staff at licensed child care facilities in St. Thomas and Elgin County. Key
goals of the initiative are:
• To close the wage gap between Registered Early Childhood Educators (RECEs)
working in the publicly -funded education system and those working in the licensed
child care sector
• To help stabilize child care operators by supporting their ability to retain RECEs and
non-RECE program staff, and
• To reduce poverty by supporting greater employment and income security.
The 2015 funding provides an increase of up to $1 per hour plus 17.5% for benefits for child
13
3
care professionals employed in a licensed child care centre or home child care agency in 2014.
To be eligible, employees must have had wages of less than $26.67 per hour in positions that
count toward the adult to child ratios required under provincial legislation. The Home Child
Care Enhancement Grant provided up to $10 per day for licensed home child care providers.
Applications and guidelines were posted on the City website in April 2015. Child care providers
were required to apply on behalf of their staff. The Application deadline was June 30, 2015.
Nine child care providers submitted applications for a total wage enhancement eligibility
amount of $368,317 which provided wage top -ups to about 200 full -time -equivalent child care
employees in St. Thomas and Elgin County. Child care providers are required to clearly identify
the wage enhancement payment separately on staff pay cheques. The program is expected to
continue in 2016 and beyond.
General Departmental activities
St. Thomas was one of 45 communities selected to participate in the Healthy Kids Community
Challenge which is a key component of Ontario's Healthy Kids Strategy. $525,000 will be
provided over three years at $175,000 per year from 2015/16 to 2017/18.
The Challenge involves community -led programs and activities that support children to be more
active and healthy to reduce childhood overweight and obesity. The target age range for the
program is children 0-12 years of age.
Key community partners are expected to collaborate on the delivery of the Healthy Kids
Community Challenge, including the City as the primary applicant, public health, recreation
departments, schools and schools boards, local businesses such as supermarkets and
restaurants, and non-governmental organizations that provide services to children.
In August 2015, the City signed a Transfer Payment Agreement with the Province. The City is
currently finalizing a Purchase of Services agreement with Elgin St. Thomas Public Health as the
lead partner agency for the delivery of the Healthy Kids Community Challenge. A Project
Manager has been hired by Public Health to coordinate the planning and implementation of all
community activities that will support the provincially -prescribed themes of the Challenge over
the next three years, beginning this fall.
The first planning activity to be undertaken by Public Health will be the preparation of a
Community Needs Assessment to identify the unique needs, gaps, opportunities, resources,
and assets of the St. Thomas/Elgin community. Successful implementation of the Challenge will
be measured by comparing results against local baseline data collected as part of the needs
assessment.
Conclusions
Council's acceptance of this information report is respectfully requested.
Submitte
Elizabeth eb styen, Q` ing Director
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4
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711t. 0o/.111111A7701.4 o1'111E1 CITY or
ST THOMAS
ST. THOMAS - ELGIN
ONTARIO WORKS
423 Talbot Street
St. Thomas, Ontario
NSP la
Report No OW -04-15 COUNn
REPORT TO ELGIN COUNTY COUNCIL
FROM: Elizabeth Sebestyen, Acting Director
St. Thomas -Elgin Ontario Works
MEETING DATE: September 8, 2015
SUBJECT: 2014 Progress Report — 10 -year Housing and Homelessness Plan
Recommendation:
THAT: Council receives Report OW -04-15 of the Acting Director of St. Thomas -Elgin
Ontario Works related to a 2014 Progress Report on the St. Thomas and Elgin
County 10 -year Housing and Homelessness Plan.
Background:
On July 23, 2013, consultant Tim Welch presented a draft St. Thomas and Elgin County 10 -year
Housing and Homelessness Pian to County Council. Preparation of a 10 -year Plan by January 1,
2014 was a requirement of the Housing Services Act 2011. The draft Plan had previously been
adopted by the Council of the City of St. Thomas, as Consolidated Municipal Service Manager.
Following provincial review of the draft Plan, in December 2013 City Council formally approved
the 10 -year St. Thomas and Elgin County Housing and Homelessness Plan.
The Plan was implemented on January 1, 2014.
By June of each year of the 10 -year Plan, Service Managers are required to report to the public
on progress in achieving the recommendations in their Plans during the preceding year.
Attached, therefore, is the first public report on progress achieved in 2014. The report was
presented to City Council in June 2015 and was submitted to the Province by the June 30, 2015
due date. The report is provided here for Council's information.
Council's acceptance of this information report is respectfully requested.
Acting Director
15
1
FAKING STOCK
16
Pc:
City of St Thomas,. ds rope as the Service Manager for St Thomas and Elgin Coun
is res or sib e for
Jering socia and community services throughoiCity and the Cow
These services are de e.
mandate
e
St, Thomas — Elgin Ontario Works De artmer t. As part of its
art ner t administers and eliers a range of housing and homelessness
programs inciu `- ex se rg socia housing, new affordable housing, yens supplements,. housing
allowances,. funding for eine gencv shelters and ransitional housing, and other homelessness
prevention programs inclu n the Hews g Links for People (HeLP program,
The Ontario Works De ardmend v,, orks in collaboration c, theCounty f -.
,£ and ,£ -
needs in support of its residents
ana area mj- .c Da t.e
ass and organizations n the comm
the e artment has undertaken numerous reports and studies about corm
implement nary of the ke initiatives from those studies
gsing an
:stag private sector an rot for profit housing
heap meet she housing and home essnessre ei 01
homeless needs a.
workednas organizations
Most - - - - - - _- Housing -- - u -approved-- - - Housing
- u _- - - Homelessness X1a - - - - _-
:1®�e y�e��d��� �� y����� � d�� 5�= v'e�� Act, City of Se, Thomas �®��e� a 10�r��y 4®���� �� ::�� for fid, Thomas
- r - _a: implemented on January - -Service Managers inAct E report - - b--
�®��e�� �� ��e�°n��: �91�., �� ::�� was �.n�.n��e�� �����y�r 1, X91 ., :1�����y� are y���y�� e�� e®:�®ye ������r d� d�� ��::e on progress
_ _- recommendations in _r P.4: - _-in mus submitted - _-
�e����� d�� ��e�mm���d��� d��.� Plans ��� d�� preceding �r��', The firs ��..e reports on progress X91 - °n��d be ��� �n.dd� �� ��d�� d��� _��� 30, �91�,
she 2014 Progress Report for St Thomas!- in Cou
Progress R
17
Vision
woortwoco
gosi grip prinfirrIginre rig Fr
in work T._ OW a r as oneetin
fpripral
STRATEGIC
RECTION
STRATEGIC
STRATEGIC
DIRECTION
STRATEGIC
RECTION 4
Increase housing supply
options to meet projected
needs.
Provide supports to keep
people in the sustainable
housing they currently have.
Enhance the current service
system to prevent
homelessness, and when
homeless "rapidly" move
people into stable housing.
Pursue community
partnerships and broaden
community awareness
while advocating to
senior levels of
government to ensure
stable housing and
poverty reduction for all
residents.
18
oorneres
-4 Progress Rep
RATED C DIRECTION
iiirrencie
Obje bye Id: increase tne mix and supply of nousing option
nc,bding tne number of affordabe rental
condo unit and affordable comes in the City of . Thomas and the tne County of .
Actions:
ma
t rto u
housingEncourage mu Ales to worE w,f_ Nate and nonsprofit ders/deveiopers to ensure the construction of a mot of new
conversionoexn iildings with units in the areas of highest demand and for the types
housing in areas of highest demand. This should include a portion of ownership roue -n priced below affordah gig' levels and a
specific focus on building one bedroom rental units in St Thomas, as, sc udinaccessible rental units
Encourage tEg and ower—tier
neighbourhoods
S to esta ish mu,incentive that promote t e development of mixed dens
gStock '. sing -og=x e —
19
MEASURES
• Number of new 1=bedroom apartments created
• Number of new accessible apartments created
• Number of new affordable condo apartments,
townhouses and single family homes
ATEG C D REGI ON 20 4 P o ess Re ort:
Extension of the d pa ' povc a vestment Affordable Housing program was
announced in 201& $4,513,200 has been allocated to the .Thomas/Elgin area over six
gasps from 2014 to 2020. $3,136,300 has been earmarked for new rental sous
development An REP process in 2015 will determine the e projects to be constructed
over the -yap prograni One=bedroom units with supports are targeted.
le last few years, a greater mix of :loosins eing deve,o ed by p vete builders i St
Thomas bu
�
�. �'1�p`t t�'1���, apartment �p�'�`ip`td ngs?. pv€ous€`g', the majority of new housing
development consisted of single=family homes and semi=detached homes. A greater pr < of high and
ow density housing in residential areas offers residents a greater range of housin options and increases tue overa
the opportu «, for more affordable and accessible accommoda o.
s vand
There s an orpo; t ty for -gigoft Thomas Council to consider incentivesfor theconstruction ofnew affordable
during the current review of development charges. - -.a £g'; lower -tier municipalities in Elgin County are encouraged to
consider incentives to support the development ofnew ��pdab housingor the sustainability ofexistingsocia t�usp.
in 2014, 61e Councilof t e Corporatio,of the Mu i s a ty of Centra: Elgin approved a
reduction in municipal property taxes for its two social housingproviders Be_Parc
Belmont and Kettle CreeK Villa In Port Stan £g'. Property taxes were reduced from the
MultHResidential rate to the Residential rate as a show of support for affordable
:sous n . Council recognizes that while s important to encourage new affordable
housing development, s a so essential to consider the ongoing finano a via and
sustainability of existing affordable housing pro_ cts that serve the communit
20
t __ = vett est�san- pp P
RATED C DIRECTION 2
Actions:
Continue �� fund existing programs that le,-; --eooe a- ntain lou��rva atiig effect-w
eiess, e, a c g 4Viere needed, as
funds become available (such as Focus FairviewE
Establish a Community Work posit -on to be shared between t:t public nous. tg corooration, fO"t QrO .tS and coso hous,ng
providers to provideovdr�dr�� V� connections � d assistance�� access co`� support � ��� V� _ �
tive of
preventing evct o is and promoting successful tenancies
Continue to provide, and expand where possible, funding for low to moderate inco tole owners to a tderta« emergency or
essential home repairs to allow them to continue to live in their ow t homes.
Evaluate the current t. Thomas Home Repair Program for its effectiveness prior to 20'115 if deemed effectivekeeping
homeowners in their homes, continue/expand the program as federal/provincial funds become aval able.
__ems - -_ ,ga
hr
MEASURES
• Number of ict o is averted due to intervention
• Number of residents who have retained housing after eceiving assistance
g Stock . -sing og r e_ -
21
ATEG C D REGI ON 2 - 2014 Pro ess Re ort:
The L (Hou
nouseholds with rent and arrears in order to prevent eviction/homelessness The HeLP program is funded through the
provincial�rr��gPrevention _ -t- at i �)� - _ funding was allocated for this much=needed
program in 2014.
s for Peo
programe) was initi
red in January, 2013 within the Ontario }
orks Department to help lowicor
Two Housing Programs Coordinator (FPC) staff in tne taro Works Department provide LP assistance to Ontario Disabil
Support Program andon socia ass-sta ice applicants Ontario Works caseworkers process HeLP ap . catio s for their clients
The FPC lob description gas modified to nc ude a co 6n gig' outreac co Qo ent to assist social 6ousing providers by providing
eviction prevention interventions.
The . Thomas=Elgin Home Repair program which ran from 201244 provided 100,877
to 21 households in St Thomas as and Elgin County for emergency or essential repairs, ma
roof and furnace replacements or roars.
$50,000 per year ,las been alocated to continue the ome e- air program from 201546 to 2019=20 throu e rho ial/federal
investment in ordab���r€} 2014��r�€�rprogram's g
rtar€o Renovates component
in Year One of the lAH Extension program, $328,240 was allocated to ten residential care homes in St Thomas as and E gin County for
theinstallation of sprinkler systems to comp.}' with mandator" Fire Code requirements and to help ensure vulnerable residents
continue to have a safe and supported pace to live
22
P t _ _o= vett est Plan - _4 Progress Rep
RATEGIC DIRECTION 3
ort
F -T
Obje rave Sed Ensure tat emergency and crisis services are accessible to persons experiencing en codes o ieiessness, t
view to immediately setting goals„ with supports, to move into stable, sustainable housing.
Actions:
Ensure existing programs and services that help people maintain housing and prevent homelessness continue,. new programs and
services are d -eve ®ped accordii to client -centred (not system centred) les, evaluating effectiveness, and enhancing where
needed, as funds become available
Evaluate how attendance at inn Out of d�� �€, �'d��€�' €y for people 'e i€a' €y staving at ,is affected b� the opening of Sec®'
Story transitional housing and examine the need for increased services for the a at on se ve . nc u _g an evaluation of daytime
programming, extending the season and the need for additional transitional or supportive housing,
Determine how Second Story is addressing the transitional housing needs of men in the community andLshat service gaps continue to
exist for this population.
MEASURES
• Track housing retention of assistance recipients
• Quantitatk e' Jalitative evaluation of shelter use
...g Stock -sing Together —
23
A—EG C D REC— ON - 20 4 P
ess Re
to
A new :����nd€�€ care ��i��delivery system was implemented �1, 2014 through a a?dne?sbetween dCity �����€�n Mental
a n Association E. Branctc This has resulted in an increase in the number and availability of subsidized
at just one home in the past to cu rent v 77 beds at four homes for individuals who re c e assistance
ti -df their daily hn act d e:edicated cmHA support worker s assigned to resident
placement and ongoing monitoring of Standards of Care. Benefits of the new delivery
system nc u e improved relations nomes operators,. peerpeuer opportunities to
house residents in appropriate ca e settii
die communitri more residents now
receiving affordable supported housing, fewer resident ea is to hose day
emergency, and fewer police interventions,
CMH -chases a number of crisis reds in the corn
�
people in need of shelter and support.
house
An intetagency protocol was wear she ehi®u h the Childrei ct on
Network in 2013 to coordinate service provision for homeless youth, uur rg
the first year of operations in 2014, 44 homeless young people between the
ages of 15 and 24 accessed resources through the protoco1 2/3 of the homeless
youth were rna es The majority of youth were living with family or friends where
conflict was escalating or in temporary situations (Le couch surf ngl, Long-term
housing was secured for 13 vout i (30%). Protocol agencies continue to work
collaboratively e0 improve the service
e Ontario Works De artmend's Rousing Programs Coordinators are a- e o access various programs
and resources to heap people find or sustain housing,
24
_ e ess esu Plan - en � og =ss Rep
61 i. -- s (17 women aid 4 me Hies) stayed at inn Out of the Coal fOre.eSS s e to du the
2014 15 season between midOctober to - total of 706 bed ' g' t On average fo ` people used the
shelter each night. Length of stay Fanged from 78 right Yalu.tee`s provide de hot su ers, breakfasts, dna
ed punches. Staff works with Second Story rid YWCA to refer guests to transitional or other ousing. CMHA and
Clinic's social worker is closely
sts.
tO the 51 overnight guests at inn
A number of r. :_ rhes and tow n
nes and suppers througFOut t..e year.
Second Story of Ta bot p o :dei transitions si
owned M_,,,_ at 657 T t Street, St. Thomas. and
.._
m Foundation funding, federal Homelessness Partnering
, Second Story offers 7 bedrooms with communal kitchen,
:e5t5' welfare. CHPI funding helps support ongoing
he Cold, vo untee`s and staff served hot suppers to enotr er 150
DS throughout the City end Count las hest free fellowship
is opera,- at -d oy YWCA
Vie` 2 `3. Built with .
e City's Community imprO°,e
sfrOOm areas. 22 residents Were housed at
Second Story between November 2013 and December 2014. Five residents ygere referred from inn Out of the Cod, six
fr m CMHA crisis s supports, and eleven were referrals from fpm -,, self, Ds rh_at r hospitals, YWCA programs, the
Salvation Aim,, or t. ough t. youth justice system 18 of the residents were on O t o Works assistance, four were
on OES CPP assistance. -rage age of residents yhas 38 years, ranging from ages 16 69 CHPI funding helps
support ongoing operating costs.
The Fair Winds DrOgra ? Oaf:yes 5 :ooO d trans :o
rented from Elgin and St. Thomas Housing Corpo
residents plus one live=in Residential Advisor Su
through the Fair Winds program. Al. were prey
Works assistance. C. P. tend ng helps sustain ober t ons
Ha_ mono House pro :des 5 :OOO a tr n5 :Onai fOUS
rented from Eastwood ion prof t Housing Corporation. Harmony House s t, f E t e.e residents plus on-
n Residential Advisor. Su ng is provided by YWCA.
during 2014. Most resideWorks assistance, and aH were homeless Before
CHPI g he
men ages 16=24 in a f: bedroom house
iew Avenue n 5t. Thomas. Fair Winds :s home for three
YWCA. During 2014, seven -young men moved
e ess The income source of most residents yhas Ontario
ges1.624_na4bear t f# se
ma_ mon-; mouse.
20 Bedrooms are available at the YWCA residence on Mar Stre t.. ee emergency beds. Of the 42 women
served at the YWCA Residence n 2014, 23 made use of t. e emergency beds, 1.2 reside at the Residence in longfferm
housing, and seven are in t_ansit_on housing within the residence. he main income source of residents is Ontario
Works or ODSP. CHPI fundis helps 5 000rt ongoing operations.
25
111410
onrarara
RATEGIC DIRECTION
os000 _aim sco =lag too - sagg onnoibtoo ommo oOttry o rev o g - s d vac o o
of government to errsrire hoar' id it -JD -very. rruuction for Ojai:onto
Obje-
bye: ncrease COyr:yr:Ufl `g, partnerships and coiiai at ons and activey advocate for a reduction : poverty and :creased
housing stab"- for all residents of o as and Elgin Count‘.
Actions:
Examine opportu. opportunities for further service integration of health and social services and support co'il'ilunid., agencies in pursum mid€ona€
funding through th e LHIN to address housing and support needs of ersons with mental illness,. addictions and 'iagnosed mental iiinessExpand .
collaborativepriorityssetting through the Housing -d Homelessness Action Group(HHAGP Effective - - _- of _ - - - -ed
g
mental health and addiction services, and housing supports, Ls"e enhanced collaboration between d�� ' 4€€� the City and other
co'il'ilui support organizations, €nc€u€he Abed i€na€ co'il'ilun€, .:o:ence Against Women agencies, and access! x,..., { co'il'il€ddees,
investigate ways to expand outreach of housingthomelessness services to the County Model may become a rural virtual shared by 'il�'�°#
commun services
='c'ease opportunities for information sharing a- cross s'a_'_'g across agencies and . ee's to enhance knowledge, e'sda and
communication,
MEASURES:
• HH
G reports annually on Housing and Homelessness P an progress through an al c ort Card,
• City reports annually on FrOv fC a lV-prescribed Performance Measures,
improved services to rural and remote areas in -gig
26
a eressnes Plan = —4 Progress Rep
rssee
S-RATEG C D REGI ON 4 - 2014 Pro ess Re
ort:
The first meeting of tne new residential care homes network was held in early 2014. The group
meets quarterly to share information, make connections with community support agencies, and hear
presentations s a direct result of the network's activities. Central Community Health Centre's
mobile unit now visits homes regularly to provide such services as foot care and flu sots
connections nave been made with agencies such as Elgin St Thomas Public Health (Le nutritious
menu planning assistance), Oxford -Elgin Legal Clinc (resident and operator rights and
responsibilities) and other community services
partners meet quarterly at t Housing Homelessness Action AG) t ,
le to
network, evaluate programs, and id ty needs for additional services H HAG is actively working to
engage the -_.
Commu consultations tations too€ place in the aof to develop .oca Residential Care Homes Standards of Care. The new Standards
of Care were approved b `g, Council :n December 201 Residential care homes rete -vin CHS_ funding are required to comply with
e Standards
The Ontario Wo, p- r-ment itsfirst-iteofficen E_ : ler in Seote.: d:iier 2014 to improve
in east Elgin and reduce transportation barriers
$80,000 was included in the Ontario Works operating budget to support me Bridges Out of ovrty
a coi imu len
strategy designed to improvethelives ofpeoplepoverty and to helpp create corties Staff at the Ontario rtaro
Works Department work closely with Bridges organizers and participants.
_4 Progress Re:
27
REPORTS OF COUNCIL AND STAFF
September 8, 2015
Staff Reports — (ATTACHED)
Manager of Planning — Draft Approval for a Plan of Subdivision Donwest Construction Ltd.
(Sunset Bluffs Subdivision)
Provincial Offences Supervisor — Provincial Offences Act (POA) Cost Recovery Increase
Curator, Elgin County Museum — World War Commemorations Community Grant Approved
Director of Community and Cultural Services — Insurance Claim for Water -Damaged Items at
Aylmer Library
Deputy Director of Engineering Services — Infrastructure Funding Programs (OCIF and SCF)
Director of Engineering Services — Off Road Vehicles and All Terrain Vehicles
28
REPORT TO COUNTY COUNCIL
FROM: Steve Evans, Manager of Planning
DATE: August 20, 2015
SUBJECT: Draft Approval for a Plan of Subdivision
Part of Lots 1 and 2, Concession 2
Geographic Township of Yarmouth
Municipality of Central Elgin
File No.: 34T-CE1501
Owner: Donwest Construction Ltd. Sunset Bluffs Subdivision
INTRODUCTION:
This report will provide County Council with information required in order to consider granting
draft plan approval to the above noted plan of subdivision.
In accordance with Section 51 of the Planning Act, the Council of the County of Elgin, the
"Approval Authority," is required to make a decision which gives or refuses to give approval to
a draft plan of subdivision.
DISCUSSION:
The lands that are the subject of this application for draft plan approval are located in Port
Stanley. (see attached plan and location map) The owner is requesting approval of a "Plan of
Subdivision" on which is proposed one hundred and ten (110) single detached residential
dwellings.
Adjacent land uses include existing residential dwellings to the south and east and agricultural
crop land to the north which is designated for residential use. To the west and northwest the
land slopes steeply to Sunset Drive.
This application was accepted as "complete" on February 12, 2015 by the County of Elgin.
The developer submitted documents to support the proposed subdivision including a Planning
Justification Report, Geotechnical Engineering Report, Environmental Impact Study, Servicing
Report and a Traffic Impact Assessment.
A statutory public meeting was held by the Municipality on March 16, 2015 and a number of
concerns were raised by neighbours, about increases in traffic on adjacent residential streets.
The Municipality of Central Elgin also received a petition signed by more than 50 residents
who had concerns about traffic, emergency services, sewers, parks and natural habitat.
Comments were received from various agencies including Kettle Creek Conservation
Authority, Thames Valley District School Board, Canada Post and others.
Following the public meeting the Municipality of Central Elgin forwarded information to Elgin
County as required under the Planning Act. As part of the County's consultation process the
Municipality of Central Elgin provided input on the concerns raised at the public meeting. As
29
a result of the traffic concerns the developer was requested to carry out a peer review of the
original "Traffic Impact Assessment" prepared by F.R. Berry & Associates. The review was
prepared by Dillon Consulting and submitted on May 11, 2015. The peer review found the
assumptions and findings of the Berry report to be appropriate; however the review indicated
that two options could be considered:
1. The feasibility of a second, northerly access point connecting Emery Street
directly to East Street; and,
2. The eventual extension of Beamish Street north to intersect with East Street.
With respect to option one, it is a policy of the "County of Elgin Roads Plan and Policies
(2009)" to limit direct access to County Roads (East Road is County Road 23) where access
is available by a local road. In this case access would be available along Hill, Larry and
Beamish Streets which are all local roads.
Option 2 which includes the possible extension of Beamish Street north, through adjacent
and yet undeveloped lands, has merit and could be considered by Elgin County when future
development proceeds to the north.
The Peer Review acknowledged that increased traffic on both Larry and Beamish Streets
generated by the new development would remain within the range of typical volumes for a
local road.
The developer has agreed to provide an emergency access from Emery Street to East Road
over Block 112. This would allow access for emergency vehicles in the event that Hill Street
was blocked. A temporary construction access will be located off East Road to eliminate the
need for construction traffic to use local roads including Hill, Larry and Beamish Streets.
The proposed plan of subdivision is located in a fully serviced area of Port Stanley and the
lands are designated "Residential" in the Central Elgin Official Plan. The plan is consistent
with the Provincial Policy Statement, complies with the County and Central Elgin Official
Plans and the lands are zoned appropriately in the Township of Yarmouth Zoning By-law
1998.
CONCLUSION:
The Manager of Planning has reviewed File No. 34T-CE1501 and has prepared conditions
for draft approval which are attached for Council's review. These conditions have been
reviewed by the Municipality of Central Elgin and by the applicant and no changes have been
requested.
Based on the above the Manager of Planning is satisfied that this plan of subdivision has had
regard to subdivision criteria as set out in Section 51 (24) of the Planning Act and that the
conditions, as attached, are reasonable. If County Council approves this draft plan of
subdivision, the owner will be responsible for fulfilling the conditions before final approval can
be given.
30
RECOMMENDATIONS:
THAT the Council of the Corporation of the County of Elgin grants draft plan approval to
Donwest Construction Ltd. Draft Plan of Subdivision (Sunset Bluffs) in the Municipality of
Central Elgin (Port Stanley) File No. 34T-CE1501; and,
THAT staff be directed to provide notice of this decision subject to the conditions for final
approval in accordance with the Planning Act.
All of which is Respectfully Submitted Approved for Submission
Steve Evans Mark G. McDonald
Manager of Planning Chief Administrative Officer
31
Applicant:
File No.:
Municipality:
Subject Lands:
Donwest Construction Ltd.
Sunset Bluffs
34T-CE1501
Central Elgin
Part of Lots 1 & 2 Concession 2
Former Township of Yarmouth,
Municipality of Central Elgin
Date of Decision:
Date of Notice:
Last Date of Appeal:
Lapsing Date:
2015
2015
2015
2018
NOTICE OF DECISION
On Application for Approval of Draft Plan of Subdivision
Subsection 51(37) of the Planning Act
Approval of a Draft Plan of Subdivision in respect of the subject lands noted above is proposed to be given
by the County of Elgin. A copy of the decision is attached.
When and How to File an Appeal
Notice to appeal the decision to the Ontario
Municipal Board must be filed with the Minister of
Municipal Affairs and Housing no later than 20 days
from the date of this notice as shown above as the
last date of appeal.
The notice of appeal should be sent to the attention
of the Manager of Planning, at the address shown
below and it must,
(1) set out the reasons for the appeal, and
(2) be accompanied by the fee prescribed under the
Ontario Municipal Board Act in the amount of
$125.00, payable by certified cheque to the
Minister of Finance, Province of Ontario.
Who Can File an Appeal
Only individuals, corporations or public bodies may
appeal the decision in respect of a proposed plan of
subdivision to the Ontario Municipal Board. An
appeal may not be filed by an unincorporated
association or group. However, a notice of appeal
may be filed in the name of an individual who is a
member of the association or group.
Right of Applicant or Public Body to Appeal
Conditions
The applicant or any public body may, at any time
before the final plan of subdivision is approved,
appeal any of the conditions imposed by the County
of Elgin by filing with the Manager of Planning a
notice of appeal.
32
How to receive Notice of Changed Conditions
The conditions of an approval of draft plan of
subdivision may be changed at any time before the
final approval is given.
You will be entitled to receive notice of any changes
to the conditions of approval of draft plan of
subdivision if you have either,
(1) made a written request to be notified of the
decision to give or refuse to give approval of
draft plan of subdivision, or
(2) make a written request to be notified of changes
to the conditions of approval of the draft plan of
subdivision.
Other Related Applications:
Zoning By -Law Amendment 1889
Getting Additional Information
Additional Information about the application is
available for public inspection during regular office
hours at the County of Elgin at the address noted
below.
Mailing address for Filing a Notice of Appeal
County of Elgin
450 Sunset Drive, 3rd Floor
St. Thomas, ON N5R 5V1
Attention: Manager of Planning
Telephone: (519) 631-1460
Fax: (519) 633-7661
Email: sevansn,elgineca
Applicant:
File No.:
Municipality:
Subject Lands:
Donwest Construction Ltd. Date of Decision:
Sunset Bluffs Date of Notice:
34T-CE1501 Last Date of Appeal:
Central Elgin Lapsing Date:
Part of Lots 1 & 2 Concession 2
Former Township of Yarmouth,
Municipality of Central Elgin
2015
2015
2015
2018
The conditions and amendments to final plan of approval for registration of this Subdivision
as provided by the County of Elgin are as follows:
No.
CONDITIONS
1. That this approval applies to the draft plan of subdivision, prepared by Kim Husted,
Ontario Land Surveyor, dated August 8, 2015, which shows:
• 110 single detached residential building lots (Lots 1-110 inclusive)
• One (1) block for residential use (Block 111)
• One block for servicing (Block 112)
• Three blocks for 0.3 metre reserves (Blocks 113, 114 &115)
2. That the road allowances included on the draft plan shall meet the standards of
the Municipality of Central Elgin and be shown and dedicated as public highways
on the final plan submitted for approval and registration.
3. The streets within the draft plan of subdivision shall be named to the satisfaction
of the Municipality of Central Elgin.
4. That the owner enters into a subdivision agreement, pursuant to the authority of
section 51(26) of the Planning Act, as amended, with the Municipality of Central
Elgin wherein the owner agrees to satisfy all the requirements, financial and
otherwise, of the Municipality of Central Elgin concerning the installation of
services including roads, sanitary sewerage collection system, water distribution
system, utilities and stormwater management facilities for the development of the
lands within the plan.
5. That the subdivision agreement, where required, contain a provision, prepared to
the satisfaction of the Municipality, regarding phasing or timing of the development.
6. That the subdivision agreement between the owner and the Municipality of Central
Elgin be registered against the lands to which it applies once the plan of subdivision
has been registered.
7. That the owner convey up to five percent (5%) of the land included in this plan to the
Municipality for park or other recreational purposes or alternatively the Municipality
33
Applicant:
File No.:
Municipality:
Subject Lands:
Donwest Construction Ltd. Date of Decision:
Sunset Bluffs Date of Notice:
34T-CE1501 Last Date of Appeal:
Central Elgin Lapsing Date:
Part of Lots 1 & 2 Concession 2
Former Township of Yarmouth,
Municipality of Central Elgin
2015
2015
2015
2018
may require cash -in -lieu of all or a portion of the conveyance.
8. That prior to final approval the Municipality shall advise that appropriate zoning is
in effect for the plan of subdivision.
9. That the owner shall provide easements as may be required for services, utility or
drainage purposes in a form satisfactory to the Municipality or utility and where
required by the Municipality, daylight corners and street reserves shall be shown
on the final plan and conveyed in a form satisfactory to the Municipality.
10. That the subdivision agreement between the owner and the Municipality contain a
provision requiring the owner to install geodetic monuments within the subdivision.
The number, specifications and location of the monuments are to be approved by
the Director of Physical Services for the Municipality of Central Elgin prior to final
plan approval and registration.
11. That the Municipality requires implementation of the recommendations of the
Environmental Impact Study (EIS) report, Environmental Impact Study, 392 Larry
Street and 4493 East Road, Port Stanley, Ontario, Biologic, December 5, 2014.
12. That the Subdivision Agreement between the Owner and Municipality shall contain
provisions requiring:
a) The owner to include a statement informing the persons who first purchase a unit
following final approval of all the approved development charges, including
development charges for school purposes, relating to any such unit within the draft
plan of subdivision pursuant to Section 59(4) of the Development Charges Act, 1997
b) All services, which in the opinion of the municipality are necessary for the
development of the lands within the Plan, such services being hereinafter called the
"necessary services" shall be in place before development begins.
c) Notwithstanding b), development may begin before all necessary services are in
place if the Municipality is satisfied that adequate arrangements have been made to
ensure that the necessary services shall be provided in a timely manner as
development proceeds. Adequate arrangements shall include the passing of an area -
specific development charge by-law pursuant to Section 2 of the Development
Charges Act, 1997, and the entering into of a front -ending agreement under section
34
Applicant:
File No.:
Municipality:
Subject Lands:
Donwest Construction Ltd. Date of Decision:
Sunset Bluffs Date of Notice:
34T-CE1501 Last Date of Appeal:
Central Elgin Lapsing Date:
Part of Lots 1 & 2 Concession 2
Former Township of Yarmouth,
Municipality of Central Elgin
2015
2015
2015
2018
44 of the Development Charges Act, 1997, which by-law and agreement relate to the
necessary services.
13. That prior to final approval, the Municipality shall confirm that there is uncommitted
reserve sewage and water treatment capacity to service the development and that
the proposed arrangements for stormwater management are acceptable and can
be assumed by the Municipality.
14. That the Owner provide a storm water management report satisfactory to the
Municipality and that the subdivision agreement between the Owner and the
Municipality contain provisions regarding the development, implementation,
installation, dedication and maintenance of the storm water management facilities.
15. That the owner shall adhere to the recommendations within the Geotechnical
Engineering Report entitled "Sunset Bluff Subdivision, Part Lot 1 & 2, Concession 2,
Yarmouth Township, Municipality of Central Elgin, Ontario" prepared by LVM, dated
September 30, 2014 (Ref No.: 161 -P -0006795 -01 -100 -GE -R-0001-00)
16. That the owner shall be responsible for implementing and maintaining sediment and
erosion controls within the plan until such time as the Municipality assumes the roads
and associated services
17. Prior to final approval, the owner shall contact the licensed communication/
telecommunication service providers within the Municipality prior to commencing
any work within the plan, and confirm that sufficient wire line communication/
telecommunication infrastructure is currently available to provide communication/
telecommunication service to the proposed development. In the event that such
infrastructure is not available, the owner is hereby advised that the owner may be
required to pay for the connection to and/or extension of the existing communication/
telecommunication infrastructure. If the owner elects not to pay for such connection to
and/or extension of the existing communication/ telecommunication infrastructure, the
owner shall be required to demonstrate to the Municipality that sufficient alternative
communication/telecommunication facilities are available within the proposed
development to enable, at a minimum, the effective delivery of communication/
telecommunication services for emergency management services (i.e. 911 Emergency
Services). The owner shall provide the Municipality with written confirmation from the
licensed service providers that communication/telecommunication infrastructure will be
available to the plan.
35
Applicant:
File No.:
Municipality:
Subject Lands:
Donwest Construction Ltd. Date of Decision:
Sunset Bluffs Date of Notice:
34T-CE1501 Last Date of Appeal:
Central Elgin Lapsing Date:
Part of Lots 1 & 2 Concession 2
Former Township of Yarmouth,
Municipality of Central Elgin
2015
2015
2015
2018
18. That prior to final approval, arrangements shall be made to the satisfaction of the
Municipality for the relocation of any utilities that may be required as a result of the
development of the subject lands, such relocation shall be undertaken at the expense
of the Owner.
19. That prior to final approval the Owner shall ensure that the requirements of Canada
Post as set out below are satisfied.
a) The owner shall:
i - include in all offers of purchase and sale, a statement that advises the
prospective purchaser that mail will be delivered via a community mail box;
ii - note the locations of the community mail box within the development; and,
- notify affected homeowners of any established easements granted to
Canada Post to permit access to the community mail box.
b) The owner further agrees to:
i - consult with Canada Post to determine suitable permanent locations for the
community mail box, which locations shall be indicated by the developer on
the appropriate servicing plans
ii - prior to offering any units for sale, display a map on a wall of the sales office
in a place readily accessible to potential homeowners that indicates the
location of the community mail box within the development, as approved by
Canada Post.
- provide a suitable and safe temporary site for a community mail box until
curbs, sidewalks and final grading are completed at the permanent
community mail box location
iv - provide Canada post with the excavation date for the first foundation/first
phase as well as the date development work is scheduled to begin;
v - provide the expected installation date for the community mail box pad; and
vi - provide the following for the community mail box and to include these
requirements on the appropriate servicing plans:
• Any required walkway across the boulevard, per municipal standards;
and,
• Any required curb depressions for wheelchair access, with an opening of
at least two metres (consult with Canada Post for detailed specifications).
36
Applicant:
File No.:
Municipality:
Subject Lands:
Donwest Construction Ltd. Date of Decision:
Sunset Bluffs Date of Notice:
34T-CE1501 Last Date of Appeal:
Central Elgin Lapsing Date:
Part of Lots 1 & 2 Concession 2
Former Township of Yarmouth,
Municipality of Central Elgin
2015
2015
2015
2018
20. That the Subdivision Agreement between the Owner and the Municipality shall
include a clause that the Owner agrees to inform all Purchasers of residential lots
by including a condition in all Purchase Agreements stating that the construction
of additional public school accommodation is dependent upon funding approval
from the Ontario Ministry of Education, therefore the subject community may be
designated as a "Holding Zone" by the Thames Valley District School Board and
pupils may be assigned to existing schools as deemed necessary by the Board.
21. That prior to final approval, the owner shall carry out an archaeological assessment
of the subject property and mitigate, through preservation or resource removal and
documentation, adverse impacts to any significant archaeological resource found.
No grading or other soil disturbances shall take place on the subject property prior
to the Owner's Licensed Archaeologist providing a letter to the Municipality and the
County indicating that there are no further concerns for impacts to archaeological
sites on the subject lands. This is to be accompanied by a Ministry of Tourism,
Culture and Sport letter indicating that the licensee has met the terms and conditions
for Archaeological Licensing and that the report has been entered into the Ontario
Public register of archaeological reports.
22. That prior to final approval of the plan of subdivision, the Clerk of the Municipality of
Central Elgin shall advise in writing how conditions 1 to 14, 17 and 18 have been
satisfied.
23. That prior to final approval of the plan of subdivision, Canada Post shall advise in
writing how condition 19 has been satisfied.
24. That prior to final approval of the plan of subdivision, Kettle Creek Conservation
Authority shall advise in writing how conditions 15 and 16 have been satisfied.
NOTES TO DRAFT APPROVAL:
1.
It is the applicant's responsibility to fulfill the conditions of draft approval.
2. It is suggested that the applicant be aware of section 144 of the Land Titles Act
and subsection 78(10) of the Registry Act.
Subsection 144 (1) of the Land Titles Act requires that a plan of subdivision of
land that is located in a land titles division be registered under the Land Titles Act.
Exceptions to this provision are set out in subsection 144(2).
37
Applicant:
File No.:
Municipality:
Subject Lands:
Donwest Construction Ltd. Date of Decision:
Sunset Bluffs Date of Notice:
34T-CE1501 Last Date of Appeal:
Central Elgin Lapsing Date:
Part of Lots 1 & 2 Concession 2
Former Township of Yarmouth,
Municipality of Central Elgin
2015
2015
2015
2018
Subsection 78(10) of the Registry Act requires that a plan of subdivision of land
that is located only in a registry division cannot be registered under the Registry
Act unless that title of the owner of the land has been certified under the
Certification of Titles Act. Exceptions to this provision are set out in clauses (b)
and (c) of subsection 78(10).
3. The owner is advised that a permit shall be obtained from Kettle Creek
Conservation Authority prior to any development and/or site alterations upon Lots
3 through 7 and lots 13 through 16 of this draft plan of subdivision.
4. The owner is advised that in the event that deeply buried archaeological remains
should be discovered during construction, it is recommended that archaeological
staff of the Ontario Ministry of Tourism, Culture and Sport be notified immediately.
Similarly, in the event that human remains should be encountered during
construction, it is recommended that the proponent immediately notify the Ontario
Ministry of Tourism, Culture and Sport and the Registrar of the Cemeteries
Regulation Unit of the Cemeteries Branch.
5. The Ontario Land Surveyor responsible for preparing the final plan for registration
should contact the Director of Physical Services for the Municipality of Central
Elgin regarding the preparation of the final plan to ensure the requirements of draft
approval are properly addressed in the preparation of the final plan and that the
final plan prepared contains sufficient geodetic information to locate the plan
within the UTM Coordinate System, North American Datum 1983, prior to
submitting the plan for final approval. A digital copy of the final plan, in a form
satisfactory to the Municipality, is required as part of the final plan submission.
6. Inauguration, or extension of a piped water supply, a sewage system or a storm
drainage system, is subject to the approval of the Ministry of the Environment
under Sections 52 and Section 53 of the Ontario Water Resources Act.
7. The owner is hereby advised that the review of this plan of subdivision did not
include groundwater, soil or atmosphere testing to fully discount the possibility that
waste materials and/or other contaminants are present within or in close proximity
to this subdivision. If either the owner or the Municipality requires such assurance
before proceeding with this plan of subdivision, a team of consultants should be
retained to conduct any necessary investigations.
38
Applicant:
File No.:
Municipality:
Subject Lands:
Donwest Construction Ltd. Date of Decision:
Sunset Bluffs Date of Notice:
34T-CE1501 Last Date of Appeal:
Central Elgin Lapsing Date:
Part of Lots 1 & 2 Concession 2
Former Township of Yarmouth,
Municipality of Central Elgin
2015
2015
2015
2018
8. The Ministry of the Environment and Climate Change must be advised immediately
should waste materials or other contaminants be discovered during the development
of this plan of subdivision. If waste materials or contaminants are discovered, a
further approval under Section 46 of the Environmental Protection Act may be
required from that Minister.
9. The owner is advised that if any unplugged petroleum wells or associated works are
identified during the development of the site, the owner shall notify the Petroleum
Resources Centre of the Ministry of Natural Resources. The owner shall plug the
wells and rehabilitate the surface according to the Provincial Standards of the Oil,
Gas and Salt Resources Act. The Ministry of Natural Resources recommends that
no structures be built immediately over a plugged petroleum well.
10. Should the owner or the Municipality require underground Bell Canada facilities to
serve this subdivision, the owner must confirm with the Municipality that
satisfactory arrangements have been made with Bell Canada for underground
services. The owner is also advised that, should any conflicts with the existing
Bell Canada facilities or easements arise, the owner shall be responsible for
realignments or relocation. Further, the owner is to provide easements as
required to service this subdivision.
11. It is suggested that the Municipality register the subdivision agreement as provided
by subsection 51(26) of the Planning Act, against the land to which it applies, as
notice to prospective purchasers.
12. Clearances are required from the following agencies:
Mr. Donald Leitch, CAO/Clerk
Municipality of Central Elgin
450 Sunset Drive
St. Thomas, ON N5R 5V1
Delivery Services Officer
Delivery Planning
Canada Post Corporation
955 Highbury Ave
London, ON N5Y 1A3
39
Applicant:
File No.:
Municipality:
Subject Lands:
Donwest Construction Ltd. Date of Decision:
Sunset Bluffs Date of Notice:
34T-CE1501 Last Date of Appeal:
Central Elgin Lapsing Date:
Part of Lots 1 & 2 Concession 2
Former Township of Yarmouth,
Municipality of Central Elgin
2015
2015
2015
2018
Mr. Joe Gordon, Director of Operations
Kettle Creek Conservation Authority
44015 Ferguson Line
St. Thomas, ON N5P 3T3
If the agency's condition concerns a clause in the subdivision agreement, a copy
of the agreement should be sent to them. This will expedite clearance of the final
plan. A copy of the agreement is also required by the County of Elgin.
13. All measurements on subdivision and condominium final plans must be presented
in metric units.
The final plan must be submitted digitally in AutoCAD (DWG) and Portable
Document Format (PDF) with the appropriate citation from the Planning Act used.
The AutoCAD (DWG) file must be consistent with the following standards:
• Georeferenced to the NAD83 UTM Zone 17M coordinate system.
• All classes of features must be separated into different layers.
• Each layer should be given a descriptive name so that the class of feature it
contains is recognizable.
The final plan approved by the County of Elgin must include the following paragraph
on all copies (3 mylars and 4 paper) for signature purposes:
Approval Authority Certificate
This final plan of subdivision is approved by the County of Elgin under Section 51
(58) of the Planning Act, R.S.O. 1990, on this day of 20
Manager of Planning
14. The approval of this draft plan of subdivision File No. 34T-CE1501 will lapse on
, 2018, pursuant to subsection 51(32) of the Planning Act, as amended.
It is the responsibility of the owner to request an extension of the draft approval if
one is needed. A request for extension should be made at least 60 days before
the approval lapses since no extension can be given after the lapsing date. The
40
Applicant:
File No.:
Municipality:
Subject Lands:
Donwest Construction Ltd. Date of Decision:
Sunset Bluffs Date of Notice:
34T-CE1501 Last Date of Appeal:
Central Elgin Lapsing Date:
Part of Lots 1 & 2 Concession 2
Former Township of Yarmouth,
Municipality of Central Elgin
2015
2015
2015
2018
request should include the reasons why an extension is needed and a resolution
in support of the extension from Council of the Municipality of Central Elgin.
15. The final plan approved by the County of Elgin must be registered within 30 days or
the County may withdraw its approval under subsection 51(59) of the Planning Act.
41
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REPORT TO COUNTY COUNCIL
FROM: Leesa Shanley, Provincial Offences Supervisor
DATE: August 27, 2015
SUBJECT: Provincial Offences Act (POA) Cost Recovery Increase
INTRODUCTION:
On August 13, 2015 municipalities were informed of the Ministry of the Attorney
General's (MAG) plans to increase the rates of POA cost recovery for adjudication and
monitoring services effective January 1, 2016.
DISCUSSION:
The Ministry advises that the costs for justice of the peace resources have increased
dramatically over the past ten years however the rate to municipalities has not been
updated since 2004. Further the cost recovery rate for monitoring services of the
transfer agreements has been subsidized by 50 percent since 2002.
The Ministry has advised that effective January 1, 2016 the rate for adjudication will
increase from $200 to $300 per in -court hour, as well there will be an increase to the
monitoring costs to reflect the full rate of service delivery.
The Municipal Court Manager's Association (MCMA) has submitted a response to MAG
and cc'd to the Association of Municipalities of Ontario (AMO) requesting that the
effective date of the increase be extended to allow for municipalities to budget for these
increases, as notification in August is not a reasonable amount of time for municipal
budget planning. If the effective date is not extended the MCMA estimates that the
increase will provide the Province with new net revenue in the amount of five to six
million dollars paid by the Municipal Partners who in many cases are experiencing
dwindling fine revenue. Based on the fees charged by MAG in 2014 the estimated
increase to the County would be in the range of $45,000, using the percentages of fines
paid in 2014, Municipal Partners can expect a decrease in revenue of the following
amounts:
Municipal Partner
Expected Reduction of
Revenue
Bayham
4,401
Malahide
4,160
Aylmer
3,081
St. Thomas
15,488
Southwold
3,768
Central Elgin
8,513
Dutton/Dunwich
2,597
West Elgin
2,991
43
MCMA has requested that the Ministry accelerate and conclude the work that has been
underway for many years with respect to increasing the regulated default fee. MCMA
itself provided background work over two years ago in an effort to have this fee
increased, however the Ministry has yet to conclude the process and MCMA is
requesting it be done and implemented with the effective date of January 1, 2016.
Further the MCMA has also requested that the Ministry perform the required work to
have other regulated court costs amended and increased by January 1, 2016.
CONCLUSION:
The increase in fees charged by the Ministry is anticipated to be implemented and
effective as announced on January 1, 2016 and will increase the costs to the County by
an estimated $45,000.
RECOMMENDATIONS:
THAT the report titled "Provincial Offences Act (POA) Cost Recovery Increase" be
circulated to our Municipal Partners.
THAT County Council provide an endorsement of support to the position as provided in
the MCMA response to MAG.
THAT the report titled "Provincial Offences Act (POA) Cost Recovery Increase" dated
August 27, 2015 be received and filed.
All of which is Respectfully Submitted Approved for Submission
Leesa Shanley Mark G. McDonald
Provincial Offences Supervisor Chief Administrative Officer
Jennifer Ford
Senior Financial Analyst
Jim Bundschuh
Director of Financial Services
44
�yoavRrxt
4
�0~4 1a Municipal Court Managers' Association of Ontario
r;vs
c/o Seat of the President
City of Thunder Bay
,..
Box 1600
til,
J> 101 S. Syndicate Avenue (Victoriaville Mall).
l o Thunder Bay ON P7C 6A9
�7ION O1
August 20, 2015
Jereiny Griggs
POA Manager
Court Services Division
Ministry of the Attorney General
720 Bay Street
3`d Floor
Toronto ON M5G 2K1
Dear Jeremy,
1 write to express the concern of our members respecting the Ministry's plan to increase the cost of
monitoring and adjudication services, effective January 1, 2016. In addition to the size of the
increase, our members are also surprised by the timing of these changes - particularly when the
Deputy Attorney General could have flagged this at our May conference.
While the transfer agreement does outline that such charges are subject to an annual review, it also
says that the Attorney General shall give the Municipal Partner reasonable notice of expected
increases to assist the Municipal Partner in budgeting for the Municipal Partner's next fiscal year. I
am hearing from many of our members that not having notice until late July, in the middle of
summer, when many municipalities are well into 2016 budget planning, is not reasonable. The cycle
of municipal budget planning should be well known by Provincial staff.
My sense is that the changes being introduced by the Ministry as of January 1, 2016, unless the
Ministry is willing to extend this date, will provide the Province with an additional five to six
million dollars in net new revenue next year, paid by Municipal Partners from, in the majority of
cases, dwindling fine revenues.
.2/
"Excellence in Court Administration"
45
Mr. Jeremy Griggs
August 20, 2015
Page 2
Therefore, it is likely no surprise in my suggesting that the Ministry accelerate and conclude the
work that has been underway for years with respect to increasing. the regulated default fee. The
work undertaken by MCMA that led to our submission to MAG over two years ago was intended to
reduce the effort required by the Ministry. I am confident that this timeframe has provided the
Ministry with adequate time to conclude their legal and financial reviews of the submission and in
light of this new announcement, the Ministry can now take action and support MCMA's
recommendations contained within our document. The delay of this work cannot continue. I am
also suggesting that other regulated court costs, last amended in 2009, be immediately reviewed and
increased.
On that note, increasing the current $5 court cost to $10 and along with increasing the late payment
fee (as recommended in our above noted submission) to an amount that the Ministry's Eurig analysis
determines, with an effective date of January 1, 2016, is seen as a priority response to the increases
passed along to your municipal partners. Assuming the new late payment fee is in the range of $40,
fines paid, after default and those that are subject to the $10 court cost per ticket issued would
greatly offset the impact of these additional costs in many municipalities. These changes, requiring
amendments to Regulations, could be accomplished before January 1, 2016, where the other
initiatives we have previously discussedwould require legislative changes and would take much
longer to review and/or implement.
As always, the MCMA looks forward to working, in partnership with the Ministry in moving ahead
with our suggestions.
Yours truly,
Kathy Dallaire
President, MCMA
cc AMO, Craig Reid
MCMA, Board of Directors
46
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Ire'
Atnoe
REPORT TO COUNTY COUNCIL
FROM: Mike Baker, Curator, Elgin County Museum
Brian Masschaele, Director of Community and Cultural Services
DATE: August 24, 2015
SUBJECT: World War Commemorations Community Grant Approved
INTRODUCTION:
In March 2015, staff submitted an application to the Federal Government's World War
Commemorations Community Fund for a project commemorating Elgin County's lone
Victoria Cross recipient, Lance -Corporal Ellis Sifton. A request for $20,000 in support of
this project was made. Staff are now pleased to report that this application has been
approved.
DISCUSSION:
The World War Commemorations Community Fund will support activities and events
across Canada that meet the following objectives:
• Enhance Canadians' awareness, knowledge and understanding of the importance of
the First World War and Second World War and of their significance in the shaping of
Canada, its identity and institutions.
• Enable Canadians to recognize Canada's exceptional figures, places and
accomplishments of the world wars.
• Engage Canadians across the country in opportunities to participate in commemorative
activities and events taking place.
With these criteria in mind, a project entitled The Sifton VC: Elgin's Role at Vimy Ridge
was drafted. It is intended to enhance Canadians' awareness of the significance of the
Battle of Vimy Ridge while specifically examining the contributions made to it by the men
and women who volunteered during WWI from Elgin County.
The main focus of the project and its components — a video, a traveling display, and a
learning package — is the story of Lance -Sergeant Ellis Sifton whose heroism on the first
day of the Battle of Vimy Ridge earned him a posthumous Victoria Cross. Sifton's letters
and photographs provide a detailed insight into the days leading up to this important
battle. Selections will be used to create a traveling display using a commercially available
pop-up style display system.
The material will also be formatted into a narrated 20 minute video outlining the
significance of the battle and Sifton's role in it along with other volunteers from Elgin
County. The story of the Battle and the Elgin Volunteers will be augmented by research
into existing war diaries, newspapers and official records.
47
This material will be used to create a package of learning materials formatted for use at
the primary and secondary school levels which will also specifically meet the educational
outcomes for the Grade 10 Academic course in the Ontario curriculum. All of the
materials will be made available on the museum's web -site as a discrete, searchable
element. The project will have a Facebook page for community input and a Twitter feed.
An event launching the video, traveling exhibition and the education package will be held
in January 2016 at the Elgin County Museum. It will be open to all residents of the county
as well as to visitors from all over.
Letters of support were received from the Women's Institutes of Elgin County, 31 CER
(The Elgins) Regimental Association and the Municipality of Dutton-Dunwich.
CONCLUSION:
A $20,000.00 grant from the Federal government's World War Commemorations
Community Fund will allow the Elgin County Museum to proceed with a project intended
to commemorate the sacrifice of Lance -Sgt. Ellis Sifton and those men from Elgin County
who fought beside him at the Battle of Vimy Ridge.
RECOMMENDATIONS:
THAT the Warden and CAO be authorized to enter into a funding agreement with the
Government of Canada in the amount of $20,000 under the World War Commemorations
Community Fund; and,
THAT the Warden issue a letter of appreciation to the federal Minister of Canadian
Heritage and the Member of Parliament for Elgin -Middlesex -London.
All of which is Respectfully Submitted Approved for Submission
Mike Baker
Curator
Mark G. McDonald
Chief Administrative Officer
Brian Masschaele
Director of Community and Cultural Services
48
�irlhr�%llll%yy�_
Ire'
Atnoe
REPORT TO COUNTY COUNCIL
FROM: Brian Masschaele, Director of Community and Cultural Services
Mike Hoogstra, Purchasing Coordinator
DATE: August 19, 2015
SUBJECT: Insurance Claim for Water -Damaged Items at Aylmer Library
INTRODUCTION:
Aylmer Library sustained water damage due to a cracked pipe that was discovered on
February 16, 2015. 1,526 library books were deemed unsalvageable in the area adjacent
to the leak, resulting in a total of $35,585 of damage. This report informs Council that the
County's insurance claim for the loss has now been fully settled.
DISCUSSION:
The Aylmer Library sustained water damage due to a cracked pipe during a cold weather
alert that was discovered by cleaning staff on February 16, 2015. Damage to the library
included 1,526 books, as well as carpeting, trim and portions of drywall. Sections of the
library were closed for several days while salvage and drying occurred.
The County subsequently submitted an insurance claim through Frank Cowan Company
for the replacement value of library materials deemed unsalvageable. Replacement of
the carpeting, trim and drywall were the Town of Aylmer's responsibility. The total value
of the County's claim was $35,585 in replacement value for the damaged assets. Staff
were recently notified that the claim was accepted in its entirety and a net payout of
$26,884.33 has now been issued which takes into account the County's $10,000
deductible limit. There will be no impact on the library's operating budget or
performance. For accounting purposes, the library's capital budget will be increased by
$35,585 but will be offset by the value of claims paid and the deductible, resulting in no
net effect. This increase in capital budget will be funded out of the Corporate Insurance
Deductible project partially offset by the payout cheque from Cowan. Library staff have
already proceeded to replace the lost items in anticipation that the claim would be
accepted so that they can be put back into circulation as quickly as possible.
CONCLUSION:
Staff wish to acknowledge the quick response from staff at the Town of Aylmer who made
immediate arrangements for salvage, repairs and proper drying of the carpet after the
incident. Library staff also worked diligently to de -link and box affected materials for off-
site destruction. The end -result was that the library was able to continue to operate with
minimal disruption to service.
49
RECOMMENDATION:
THAT the Library's 2015 capital budget be increased by $35,585 to allow for the
replacement of damaged assets at Aylmer Library funded by the County's insurance
deductible project partially offset by Frank Cowan Company's insurance pay -out of
$26,884.
All of which is Respectfully Submitted Approved for Submission
Brian Masschaele Mark G. McDonald
Director of Community and Cultural Services Chief Administrative Officer
Mike Hoogstra
Purchasing Coordinator
50
REPORT TO COUNTY COUNCIL
FROM: Peter Dutchak, Deputy Director of Engineering Services
DATE: August 19, 2015
SUBJECT: Infrastructure Funding Programs (OCIF and SCF)
INTRODUCTION:
The second intake of both the Ontario Community Infrastructure Fund (OCIF) and the
Small Communities Fund (SCF) are now open. The OCIF provides $50 million annually in
formula based funding for all municipalities and $50 million annually in application based
funding. In the SCF, Ontario and Canada each provide $272 million over the federal
government's ten-year Building Canada Fund.
The County of Elgin is eligible to submit one Expression of Interest (EOI) for each
program. This report recommends projects to be submitted for funding consideration.
DISCUSSION:
The OCIF will provide up to 90% in funding up to a $2 million maximum. Any roads or
bridges identified in the County's asset management plan as priorities are eligible. The
application process is two-stage with the EOI due September 11, 2015. Projects must be
completed by December 31, 2017.
The SCF will provide one third funding from both Ontario and Canada to an unlimited
maximum. Only major County road projects with traffic volumes of at least 3,000 per day
are eligible. The SCF has not yet been officially released, however EOI's are expected to
be due in September or October 2015. Projects must be completed before October 31,
2021.
Staff has reviewed the program guidelines and has proposed two projects that meet the
requirements and are near term capital priorities as identified in the approved Capital Plan.
OCIF — Miller Road Reconstruction
The reconstruction of Miller Road is currently scheduled for 2016 in the approved capital
plan and is estimated at $1.5 million. Miller Road was originally Provincial Highway #75
and constructed in the 1930s. It was last resurfaced in 1976 and must be completely
rebuilt including new storm and sanitary sewers, a new water line and sidewalks. This has
been planned as a cooperative project with the Municipality of Dutton/Dunwich who are
responsible for the sanitary sewer, water line and sidewalks, therefore it is appropriate to
be a joint funding application under the OCIF program. OCIF is a competitive funding
program and joint project submissions receive additional consideration. Council will recall
that the County and Township of Malahide were successful in receiving funding for Dexter
Line under OCIF Intake #1 as a joint funding submission. The Municipality of Dutton/
Dunwich has supported a joint submission with the County to reconstruct Miller Road.
This project satisfies the OCIF program criteria and a 90% grant of the estimated $1.5
million project cost ($1,350,000) will be requested.
51
SCF — King George Lift Bridge Rehabilitation
The King George Lift Bridge was downloaded from the Province to the Municipality of
Central Elgin in 1997. The County of Elgin assumed the structure from the municipality
shortly after that. The King George Lift Bridge was constructed in 1938 and is a Double
Leaf Bascule style lift bridge. This unique structure is very important to the local area and
region's industry, tourism and economy. This critical asset requires ongoing investment
to ensure its life is extended indefinitely. It is estimated that to replace the entire bridge
and all of its components would cost $10 million and create tremendous disruption to the
community.
The rehabilitation of the King George Lift Bridge includes: structural painting/repairs,
replacement of lights/signals/gates, replacement of DC drives and mechanical switches,
bridge balancing, concrete repairs, replacing sump pumps and a new generator. The work
is estimated to cost $1.875 million and be completed over 2 years time and not during
summer months. This project satisfies the SCF program criteria and two-thirds of the
project cost ($1.25 million) will be requested.
CONCLUSION:
The OCIF and SCF programs have been announced. The EOI for OCIF is due September
11, 2015 and the SCF EOI is expected to be due in September or October 2015.
The Reconstruction of Miller Road and the Rehabilitation of the King George Lift Bridge
have been identified as near term priorities in the approved Capital Plan. These projects
meet the programs' criteria.
If successful in receiving infrastructure funding, the capital program can be advanced and
Council will have the opportunity to approve the revised capital plan during budget
deliberations.
RECOMMENDATIONS:
THAT staff submit a joint expression of interest with the Municipality of Dutton/Dunwich to
the Ontario Community Infrastructure Fund (OCIF) for the Reconstruction of Miller Road;
and,
THAT staff submit an expression of interest to the Small Communities Fund (SCF) for the
Rehabilitation of the King George Lift Bridge.
All of which is Respectfully Submitted Approved for Submission
Peter Dutchak Mark G. McDonald
Deputy Director of Engineering Services Chief Administrative Officer
52
urr mP/I4-
o n
REPORT TO COUNTY COUNCIL
FROM: Clayton Watters, Director of Engineering Services
DATE: August 24, 2015
SUBJECT: Off Road Vehicles and All Terrain Vehicles
INTRODUCTION:
On July 1, 2015 the Province of Ontario implemented changes to permit more types of
Off Road Vehicles (ORV) and All Terrain Vehicles (ATV) within Ontario, where
permitted by local road authorities.
This report recommends that the 2004 decision by Council be maintained.
DISCUSSION:
Ontario implemented changes to ORVs and ATVs within Ontario (Attachment A), and
those changes affect the roadways within Elgin County. The changes permit additional
types of vehicles such as: single rider ATV; two-up ATVs; side-by-side ORVs; and utility
terrain vehicles.
The new regulations, Ontario Regulation 316/03 require municipalities to pass by-laws
to permit ORVs and ATVs to travel on municipal roads. The by-law may stipulate:
which roads; the months of operation; and the hours of operation.
A report was presented to County Council in 2004 (Attachment B), and the following
was adopted,
"THAT the County of Elgin does not agree the use of County Roads by "Off Road
Vehicles" as defined under the Highway Traffic Act, Section 191.8; and also,
THAT the Elgin County Municipalities and the Elgin Group Police Services Board be so
informed".
The County's insurance provider was solicited for comments regarding risk
management considerations for municipalities. The insurer provided a recently
published bulletin (Attachment C), of risk management considerations. Some of the
significant municipal issues are financial impact to policing, increased municipal
maintenance and increased municipal liability to name a few.
CONCLUSION:
Staff concluded that County roads have not been designed nor being maintained for
ORVs and ATVs to operate on the same road platform. The County's insurer confirmed
an increased liability and operational costs if such use was permitted by by-law.
Therefore, staff does not recommend permitting ORVs and ATVs to use County roads.
53
RECOMMENDATION:
THAT the report titled "Off Road Vehicles and All Terrain Vehicles" from the Director of
Engineering Services, dated August 24, 2015 be received and filed.
All of which is Respectfully Submitted Approved for Submission
Clayton Watters Mark G. McDonald
Director of Engineering Services Chief Administrative Officer
54
ATTACHMENT A
Drive an ATV
Beginning July 1, 2015, the province is implementing new changes to
ORV and ATV. These changes include:
• Allowing more types of off-road vehicles (ORVs) and all -terrain vehicles
(ATVs) - including two-up ATVs, side-by-side ORVs and utility terrain
vehicles (UTVs) - on the shoulder of public roads, where permitted
• Mandating that all riders - including drivers and passengers of all ages -
wear an approved motorcycle helmet and use a seatbelt or foot rests, where
applicable
• Children under the age of eight will not be allowed as a passenger
on any ATV/ORV operating on -road
• Limiting the number of passengers to the number of available seating
positions
• Requiring compliance labels on all ATVs/ORVs
• Clarifying access and exemptions for farmers and trappers and for Far
Northern Ontario municipalities
For more information on these changes . click here
http:// www.ontario.ca/ encylish/ driver/drive-A TV- faq. shtml>
ATVs and other types of ORVs are popular year-round utility and recreational
vehicles that can offer hours of enjoyment for outdoor enthusiasts, as long as you
obey the law and follow safety precautions. This information will help you enjoy
your ATV/ORV safely.
Smart Ride Safe Ride ATV/ORV Handbook
The Smart Ride Safe Ride handbook outlines the rules and requirements for ATVs and ORVs. It
will tell you:
• where you can ride your ATV/ORV
• who can drive an ATV/ORV in Ontario
• the road rules you need to follow
• how to be a safe and responsible ATV/ORV rider
Read the Smart Ride Safe Ride <httpa:// in✓ww.ontario.ca/enalish/driver/
padfs/smart-ride- safe-ride-A7..V.pdf> handbook (PDF - 6.16 MB)
Test your ATV Safety Knowledge <http:// www.ontario.ca/encylish/
safety/ al -v. -safety- elearninq/index.shtml>
For more detailed information on the legal requirements for driving an
ATV/ORV in Ontario, consult the Off -Road Vehicles Act (ORVA)
www.e....paws.gov.on.ce/htrnl/statutes/english/elastatutes 9000
and the Highway Traffic Act.
.:::::http://www.e.-laws,gov.on.ca/htrnl/reqs/englfsh/elae.q.s 030316
e.. htrn>
On -road riding
ATV/ORV requirements
Some ATVs/ORVs can travel along certain provincial highways and on municipal
roads, if the municipality has a bylaw permitting on -road ATV/ORV use.
For the purposes of on -road riding, a single-riderATV is a type of ORV that
has:
• four wheels that contact the ground
• steering handlebars
• a seat that is straddled by the driver
• designed for a driver only and no passenger
55
Only an ATV/ORV that meets these standards can be used on the road. They
must also meet other equipment -related requirements.
For more information about these requirements . click here
Where to ride
Permitted ATVs/ORVs can travel on:
• Highways 500 to 899
• many 7000 -series highways
• highways with low traffic volumes
ATVs/ORVs cannot travel on:
• 400 -series highways
• the Queen Elizabeth Way
• sections of the Trans -Canada Highway
For a complete list of provincial highways where on -road ATV/ORV use is permitted,
please refer to Ontario Regulation 316/03
cu-/aws.C1 /, o r .cu /rest, / c , tf/, / 2003/ e/a r°
Schedule B and for a list of provincial highways where on -road use is prohibited.
Please refer to Ontario Regulation 316/03 ScheduleA.
For a list of highways in Ontario where ATVs are prohibited from crossing, please
check Schedule 1 of Regulation 863 of the Off -Road Vehicles Act
://u,11ww.e-la rs. �r .oa/ /�n // e s/e //s /e/airs e s 900+eu,
r0331
Who can ride
For on -road riding, an ATV/ORV driver must:
• be at least 16 years old
• hold at least a valid G2 or M2 licence
• wear an approved motorcycle helmet, securely fastened under the chin with a
chin strap
• wear a seat belt, where provided
• travel at speeds less than the posted speed limit, as outlined below
For on -road riding, a passenger on an ATV/ORV:
• cannot be under the age of eight
• must wear a seat belt or use foot rests, when applicable
• must wear an approved motorcycle helmet, securely fastened under the chin with a chin strap
Rules of the road
ATVs/ORVs on the road must travel at speeds less than posted speed limit:
• no more than 20 km/h on roads with a posted speed limit of 50 km/h or less
• no more than 50 km/h on roads with a posted speed limit greater than 50 km/h
Municipalities may set lower speed limits or additional rules
for ATVs/ORVs. ATVs/ORVs travelling along a road must:
• be driven in the same direction as traffic
• travel on the shoulder - if the shoulder is unsafe or impassable or not
wide enough, an ATV/ORV can be driven on the travelled portion of the
road
• have headlights and tail lights on
56
Off-road riding
Your vehicle
For off-road riding, your ATV must be registered and display a rear licence plate
(except in exempt areas like far northern Ontario)U must be insured under a motor
vehicle liability policy.
These requirements also apply to other types of (ORVs) including two-up
ATVs side-by-side ORVs and utility terrain vehicles.
Who can drive
For off-road riding, an ATV/ORV driver must:
• be at least 12 years old, unless directly supervised by an adult or while
driving on land occupied by the owner of the ATV/ORV
• carry the ATV/ORV's registration permit or a true copy
Drivers and passengers must wear an approved motorcycle helmet, securely
fastened under the chin with a chin strap.
Where to ride Crossing a Highway
The driver can directly cross a highway on an ATV/ORV where permitted only if:
• it is registered and displays a rear licence plate
• it is insured under a motor vehicle liability policy
• the driver is at least 16 years old and has a valid driver's licence of any class
• the driver and passengers are wearing approved motorcycle helmets, securely
fastened under the chin with a chin strap
For a list of highways in Ontario where AVTs/ORVs are prohibited from crossing,
please check
Off -Road Vehicles Act
has :// www. -1 rws. aa*v .Q n.c r /int ll re as / en gaff h / claws recs
9 1 3e.hlr >.
Exemptions
Exemptions can be found in the Ontario Regulation 316/03.
Beginning July 1,2015, farmers and trappers and public work employees
are exempt from ATV/ORV width and weight restrictions while performing
commercial duties. Additionally, municipalities in Far Northern Ontario may
prohibit the use of ATVs/ORVs on certain roads.
Be a safe and responsible rider
• take an ATV/ORV safety course and learn to ride from an expert
• know your ATV/ORV and read its operator's manual before you ride
• graduated licensing requirements apply to young and novice drivers when
driving on -road
• do a pre -ride inspection and check oil, gas and other fluid levels, lights,
brakes and tire pressure
• stay in control - never ride beyond your skill level or abilities
• always ride according to trail, road and weather conditions
• use extreme caution when turning, crossing, climbing and descending hills -
always cross obstacles using the proper technique
• drive sober - it's against the law to drive while impaired by alcohol or drugs.
They will affect your judgement and slow your reaction time
• ride with others and always let someone know where you're going and when
you expect to return
• be responsible and courteous, and respect others on the trail
• ride in designated areas only.
• Preserve the environment and keep noise levels low
57
Recommended for you
• Frequently Asked Questions <http://www.ontario.calendlish/
dri er/dri d-ATV-faw.sht
• hipaired driving <h88://www.
drivind.shis I>
• Winter driving Brochure <hit :/lvvvvw.ontario.cales 'shisafely1
41s/winter-safe-. > (PDF - 1.83 MB)
40,
40,
.calen rsh/safelvli paired -
Frequently Asked Questions
Q1 :: What types of OIRVs and ATVs can operate
on -road? <11471 > Q2 :What are the requirements
for bdiin OIRVs on -road? <114.12> Q3 :: What s a
two-up ATV? <#.Q.3>
Q4 :: What s a siide-by-siide OIRV? <#(14>
QS :: What s a utiIH ty terraiin vehicIe (IUTV)? <i#(45>
Q6 :: What types of roads can OIRVs and ATVs
use? <#.(16> Q7 :: Where shoulld OIRVs be
dbven on....road? <114.17>
QS :: Do muniiciipalitiies have to pass by-Ilaws to allow OIRVs on theiir
roads? <114.1Bii> Q9 :: What are the rules to drive an OIRV on....road?
<ttg 9
Q10:: Are there a e restrictions for passel ers riidiin on -
road? <114710> 011:: What are the new operator and hider
requirements? <114.111>
Q12 :: What type of iinsurance s required to operate on -road?
<114.112>
Q13 :: What are the re, uiirements for an ATVs overlloadiin warni
ns abell? <#q1,3> Q14 :: What are the re, uiirements for an OIRV's
compliance, lialbell? <#(414>
Q15 :: IHIow wiW on -road operation be enforced?
<#(.715>
Q16 :: Why has on -road access been extended to Crown land roads wiithiin
muniiciipatitiies?
<ittgil 6>
Q17 :: What chanes have been made to the farmer and trapper
exempt on? <114.117> Q18 :: What chanes have been made to the
publliic works exemption? <11q18>
Q19 :: What chanes have been made to the Far Northern Ontario exemption?
<114.11 9>
Q1 What types of ORVs and ATVs can operate
on -road?
Effective July 1,2015, more types of ORVs and ATVs are allowed on some
provincial highways and municipal roads, where permitted. These vehicles
include:
• Single -rider ATVs
• Two-up ATVs
• Side -by -Side ORVs
• Utility Terrain Vehicles (UTVs)
58
Q2 =What are the requirements for riding ORVs
on -road?
ORVs that meet the requirements under Section 1 of the Highway Traffic
Act (HTA) Regulation 316/03 m.:/ ttp: // rn✓rn✓rn✓. o nt rig: . c / laws / regulation /
030316> and Section 10 of the regulation may operate on permitted
provincial highways and municipal roads where a by-law permits their use.
• Check Section 1 http://www.ont2 rio.ca/laws/regulation/0,30,316
#BKO> of the regulation to find out if your ORV orATV is eligible for
on -road use.
• Check Section 10 `l'rtt/:r:// www.ontario.ca//aws/ regulation/
030316#8K20> of the regulation for specific industry standards and
equipment requirements.
Please check your ORV's compliance label to ensure that the manufacturer
certifies it meets one of the following standards outlined below. An ORV that
does not meet any of these standards is restricted to off-road use only.
• ll manufactured after December 31, 2001 , the ORV must meet the equipment
configuration and performance requirements outlined in at least one of the
following applicable standards:
ANSI/SVIA-1-2001, entitled American National Standard for Four Wheel All -
Terrain Vehicles
— Equipment, Configuration, and Performance
Requirements
ANSI/SVIA 1-2007, entitled American National Standard for Four Wheel All -
Terrain Vehicles
ANSI/SVIA 1-2010, entitled American National Standard for Four Wheel All -
Terrain Vehicles
ANSI/ROHVA 1-2011, entitled American National Standard for Recreational
Off -Highway Vehicles
COHV 1-2012, entitled Canadian Off -Highway Vehicle Distributors Council
Standard for Four Wheel All -Terrain Vehicles
COHV 2-2012, entitled Canadian Off -Highway Vehicle Distributors Council
Standard for Recreational Off -Highway Vehicles
ANSI/OPEi 871.9-2012, entitled American National Standard for Multipurpose
Off -Highway Utility Vehicles
COHV 3-2013, entitled Canadian Off -Highway Vehicle Distributors Council
Standard for Multipurpose Off -Highway Utility Vehicles
ANSI/ROHVA 1-2014, entitled American National Standard for Recreational Off -
Highway Vehicles
Learn more about the COHV Voluntary Standards^4",h hv.ca / standard
rd
.htnl> .
Q3 : What is a two-up ATV?
A two-up ATV is designed for a driver and one passenger only; must have a seat
designed to be straddled by the passenger while sitting facing forward behind the
driver; and, foot rests for the passenger that are separate from the foot rests for the
driver.
All ATVs must display an overloading warning label and a manufacture compliance
label in plain view.
59
Please check your ATV compliance label to ensure the manufacturer certifies it
meets one of the standards for this type of ATV.
Q4 : What is a side-by-side ORV?
A side-by-side ORV is a type of ORV that must have:
• four or more wheels that contact the ground
• a steering wheel
• seats that are not designed to be straddled
• has an engine displacement equal to or less than 1,000 cubic centimetres
• a weight of 1,700 kilograms or less
• an overall width of 2.03 metres or less (excluding mirrors)
• a roll-over protective structure
• a handle or device that an occupant can grasp
• a seat belt for each seating position
• a rear view mirror
All ORVs must display a manufacture compliance label in plain view.
Please check your ORV's compliance label to ensure the manufacturer
certifies it meets one of the standards for this type of ORV.
QS : What is a utility terrain vehicle (UTV)?
A UTV is a type of ORV that must have:
• four or more wheels that contact the ground
• a steering wheel
• seats that are not designed to be straddled
• a minimum cargo capacity of 159 kilograms
• a weight of 1,814 kilograms or less
• an overall width of 2.03 metres or less (excluding mirrors)
• an occupant protective structure
• a handle or device that an occupant can grasp
• a seat belt for each seating position
• a rear view mirror
All UTVs must display a manufacture compliance label in plain view.
Please check your UTV's compliance label to ensure the manufacturer certifies it
meets one of the standards for this type of UTV.
Q6 : What types of roads can ORVs and ATVs use?
On selected provincial highways identified in Schedule B of HTA Req. 316/03.
lzr�r .a//101010).(nit(t a(,,.c i/1<i i'.s/rcqu/<if/ n/030316l/HK54..
On municipal roads where a by-law permits their use. Municipalities may also
create rules to specify the months and/or hours that ATVs and ORVs can operate
on their roads.
ORVs may not operate on provincial highways and roads identified in Schedule
A of HTA Reg. 316/0 3. :htip: // onturio. ca l /a ws/ r°equ/ution /
03031(// BK `2
If there is no municipal by-law then operation of an ORV, ATV and UTV
is prohibited. If in doubt, check with the municipality first before riding.
60
Q7 : Where should ORVs be driven on -road?
Along the shoulder of the roadway in the same direction of traffic.
If the shoulder is obstructed or if there is no shoulder, ride as close to the right of
the road as possible.
If the ORV is too large to fully operate on the shoulder of a roadway with all tires
on the shoulder, the ORV may ride on the roadway as close to the right of the
road as possible.
Q8 : Do municipalities have to pass by-laws to allow ORVs on their
roads?
Yes. Unlike the snowmobile framework, municipalities must opt -in to the ORV
framework. This means they may pass a by-law to allow these additional types
of ORVs on their roads, but municipalities are not required to pass a by-law.
Existing by-laws may need to be amended to allow these additional types of
ORVs on municipal roads.
If a by-law does not exist then ORV operation is not allowed.
If in doubt, check with the municipality first before riding on their roads.
Q9 : What are the rules to drive an ORV on -road?
Only those with a minimum G2 or M2 licence may operate an ORV on highways
and municipal roads where permitted.
Operators must wear an approved motorcycle helmet that is securely fastened
under the chin with a chin strap.
Graduated Licensing System requirements apply to young and novice drivers when
driving on- road.
The driver must carry the registration permit or a true copy (i.e. photocopy of
both front and back of the permit).
Q1O : Are there age restrictions for passengers riding on -road?
Yes. Children under the age of eight are not permitted to be a passenger on
an ORV that is operating on -road.
This requirement aligns with existing Highway Traffic Act seat belt rules.
Q11 : What are the new operator and rider requirements?
Where applicable, the existing operating requirements for single -rider ATVs have
been transferred to these additional types of ORVs.
There are new rules that include:
• Ifthe vehicle was manufactured with seat belts, everyone must buckle up.
• If the vehicle has passenger foot rests, the passenger must be able to reach these
foot rests.
• The number of occupants is limited to the number of available seating
positions.
• No passengers under the age of 8 are allowed and additional passenger
restrictions apply if the driver is a young and novice driver with a minimum G2 or
M2 licence.
• All riders -drivers and passengers- must wear an approved motorcycle helmet.
61
Q12 :What type of insurance is required to operate on -road?
The ORV must be insured under a motor vehicle liability policy that complies with the
Insurance Act and with section 2 of the Compulsory Automobile Insurance Act.
Q13 : What are the requirements for an ATVs overloading warning
label?
ATVs, including single -rider and two-up ATVs, manufactured after December 31,
2001 must display an overloading warning label placed on the ATV at the time of
original manufacture to show the maximum weight capacity as outlined in
Section 11
<http. // www. ontario. c2a / laws / regulation / 0303.161113k2,3> of the
regulation. This label must be displayed in plain view and not
altered or damaged.
Q14 : What are the requirements for an ORV's compliance label?
All ORVs manufactured after December 31,2001 must display a compliance label
placed on the vehicle at the time of original manufacture to show the
manufacturer's certification that the vehicle meets one of the specified vehicle
standards identified in the regulation under Section 10
<http: // www. ontario. ca / laws / regulation / 03031' 3:/#/3324" of the
regulation. This label must be displayed in plain view and not
altered or damaged.
Q15 : How will on -road operation be enforced?
There will be an education period in place from July to September 2015 to allow
the public and riding community to adjust to these changes.
This allows stakeholders, the broader public and riding community to familiarize
themselves with the changes prior to Part (tickets being issued for new offences
specific to these additional
types of ORVs.
During this public education period, police officers may still issue tickets for
traditional HTA offences (e.g., speeding, disobeying traffic signals, etc.) and lay
charges for new offences through a summons.
Full enforcement is expected by September 2015.
Q16 : Why has on -road access been extended to Crown land
roads within municipalities?
Currently, as part of the Ministry of Natural Resources and Forestry's (MNRF)
Public Lands Act Free Use policy, ORVs are permitted to operate on Crown land.
These changes clarify that MNRF is the road authority for roads on Crown land
administered under the Public Lands Act (PLA) and determine ORV access to Crown
land roads.
These changes also extend to allow the governing body of provincial parks and
conservation reserves to determine ORV access to roads under their jurisdiction.
Q17 : What changes have been made to the farmer and trapper exemption?
62
All existing exemptions remain under Section 27
4h °p:// ung ung ung .ontorio.ca/la„/re 'on/030316#t(49> of the regulation.
The new changes now allow farmers and trappers to use ORVs of any size
while carrying out their commercial duties.
Q18 : What changes have been made to the public works exemption?
All existing exemptions remain under Section 28
4ha°fir:// n n n . 7ntt rio,ca//a n /r m° /o ion/ 0303161M3K5°O> of the regulation.
The changes now allow public works employees, as defined in the regulation, to use
ORVs of any size while carrying out their commercial duties.
Q19 : What changes have been made to the Far Northern Ontario exemption?
All existing exemptions remain under Section 29
4h p // onto rio. a//a 'on/030316#131(51 > of the regulation.
The changes have returned local decision-making to municipalities in Far Northern
Ontario which allow them to determine ORV use on their roads.
These municipalities may now pass by-laws restricting ORV use on their roads.
63
ATTACHMENT B
REPORT TO COUNTY COUNCIL
FROM: Clayton Watters, Manager of Engineering Services
DATE: February 17, 2004
SUBJECT: Off Road Vehicles
INTRODUCTION
As of July 2003, municipalities were given authority to determine Whether or not off road
vehicles should be allowed access to highways under their authority. As such, the
Township of Malahide during Its deliberations felt that the matter of Off Road Vehicles
should be considered at the County level so that a uniform implementation across the
County be established.
DISCUSSIQN;
Section 191.8 of the Highway Traffic Act (HTA) has been amended for Off Road Vehicles
(ORV) to have more access to the shoulder and paved portions of some Ontario highways.
The HTA defines an ORV as;
• four wheels that are all In"contact with the ground,
• steering handlebars,
D a seat that Is designed to be straddled by the driver, and
• meet the requirements of the Motor Vehicle Safety Act.
Municipalities can determine which highways that ORV would be allowed to use. They
would not be aliowed access .to Provincial. Highways in Elgin County because of the
summer traffic volumes exceed the threshold of 51000 Summer Average Daily Traffic.
Staffs concern is that If ORV's are allowed on County of Elgin right of ways the ORV speed
limits are substantially reduced from the posted limit. In a posted 50 km/h zone the
maximum limit for the ORV would be 20 km/h. In an 80 krn/h zone the limit for the ORV is
50 km/h. Vehicles tend to drive approximately 15 km/h over the speed limit so
theoretically the speed differential could be as much as 45 km/h or 40 feet per second.
As an example, all roads have been designed to maintain a minimum sight distance where
ever possible. Approximately 200 metres of sight distance is available at any point on a
County Road (with a few exceptions). If a vehicle was travelling 100 km/h, 90 ft/sec, and
an ORV is travelling at 50 km/h, 45 ft/sec, they would meet within 4 seconds in that 200
metres of sight distance. Within that 4 seconds, the vehicle travelling at 100 km/h must
see the ORV, react, and adjust their speed. There would be no room for error.
64
Normally vehicle are judging themselves by the other vehicles travelling at or near their.
speed. The travelling public would not have ample experience dealing with vehicles going
more than half the speed. Therefore, the possibly for increased collisions wound Incur.
Today the rural community has the right to use ORV for their farm use, Therefore this
legislation would be for the recreational user. In other words, the County of Elgin would
be encouraging ORV users to play on County Roads. Staff believes that vehicles and
ORV's do not mix on County Roads.
The County of Elgin roads were designed for vehicular traffic, Road design has not
accommodated for two lanes of traffic and a third lane for ORVs on the shoulder. County
Road shoulders in most cases are 3 meters In width, but some are Tess. An ORV can use
the driving lanes If the shoulders are not sufticiently designed. In this case two different
mixes of motorized vehicles would be using the same area of the roadway. The risk of
accidents Increases dramatically.
If Council has an interest in allowing the ORVs the use of the County of Elgin rights of
ways our insurer and legal council should be requested for comments.
CONCLUSION:
Off Road Vehicles and vehicles designed for highway use do not mix. The speed
differential is to great for both to safely use the same road platform.
Our community is predominately rural in nature and as such our farming community
presently has the right to use the right of ways for their business, Recreational use should
be on private lands.
RECOMMENDATION:
THAT the County of Elgin should not permit the use of County Roads by Off Road Vehicles
as defined under the Highway Traffic Act section 191.8; and also,.
That the municipalities of Elgin County and the Police Services Board be so Informed
Respectfully Submitted Approved for Submission
Clayton Watters
Manager of Engineering Services
Mark
Chief Admin
65
strative Officer
ELGIN GROUP POLICE SERVICES BOARD
Chair David M. Rock
450 Sunset Drive
St. Thomas, Ontario N R 5V1
Tel. (519) 631-1460 Ext, 161
Fax (519) 033-7661
Res. (519) 633-1563
MunioTpailly of
Bayharn
Municipality of
Central Elgin
Municipality of
DuttonfOunwich
Municipality of
West Elgin
Township of
ivtalahide
Township of
Soultiwold
February 26, 2004
Honourable Harinder Takhar
Minister of Transportation
77 Wellesley St. W., 3'd Floor
Ferguson Block
TORONTO, Ontario M7A 1Z8
Dear Minister:
The Elgin Group Police Services Board, at its meeting held on February 6,
2004, considered the changes to Ontario's Off -Road Vehicles Legislation/
Regulation and adopted the following resolution:.
THAT the Elgin Group Police Services Board does not.support the
new legislation allowing municipalities to pass by-laws permitting
Off -Road Vehicles (ORV) to travel on roadways due to potential
safety concerns and liability issues of ORV travelling on roadways at
a much lesser speed than vehicles presently using the roadways, as
well, ORV would require head and tail lights, and ORV drivers would
require licensing and insurance; and,
THAT the Elgin Group Municipalities be encouraged not to pass
such an authorizing by-law.
- Carried.
(signed) Chair David Rock"
We look forward to your response to the recommendation.
Yours truly,
David Rock,
Chair.
cc: Elgin Group Municipalities
66
'01
Moved by Councillor \N0000
Seconded by Councillor Vowel
THAT an up,staff of 8 hours af iFre second ambulance vehicle in St. Thomas be approved,
Increasing from the current le hours/7 day on-site coverage to 24 hours/7 day on-site
coverage, provided the Ministry of 'Health provides Is share of funding dollars: end,
THAT staff monitor the current hours of operation et the Dutton Ambulance Station and
report back to Council In July 2004 for reassessment with comments from the 'Ministry on
the business case proposition and discussion on Improvements made to Me service to
date,
Moved by Councillor Fautcis
Seconded by Councitlor Mentyre
THAT the report entitled "Annual Compliance Review at ElgIn Manor dated February 24,
2004, from the General Manager, bong -Term Care be received and Med.
- Carried,
Moved by Councillor Wilson
Seconded by Councillor Baldwin
THAT the report entitled "Dietary Compliance Review at Terrace Lodge' dated February
26,2004, front the General, Manager, Long-lerrn Care be received and filed.
Crd
.'i
The Technical Services Officer handed out an event program, which will be hosted by the ...1
Ebin GoUnty Road Supervisors, Assoclat'ion at the new East Elgin Community Complex In
Aylmer on June 2-3,2004. He further noted thM Individual Road Supervisors would be
requesting staff participation at the event from their respective municipality. C000011(.01
Faulds noted the grand openIng for the East Eigin Community Complex would be June 11
and encouraged Councillors to attend, 05 010 donor recognon nIght would be held on
May28,
11/
Moved by Councillor McIntyre
Seconded by Councillor Baldwin
THAT the report entitied 'Municipal Trade Show, June 2,-3,2004 dated February 28,
2004, from the Technical Services Officer be received and flied,
Carried.
00051yCctsmil
Smola! Eva!
The Chair of
Picnic would
November 2",
Moved by Cc
Seconded by
THAT Me rer
the Chair of t
Council race
attendance,
We1I(Drink
Enntneerina
Councillor W
Questions ar
Is being corp
.occerred o'"
'for he garag
r! -Moved by Cc
Secondsd
THAT instaili
located MK
for disoussid
.Councillor W
tiOneerinca
e
dykive by CA
Seco ded bHATy
Wardedem nt fc
Poe* R,
Moved by Councillor Wilson
Seconded by Councillor Faulds
THAT the County of Elgin does not agree to allow use 01 County Roads by l'Off Road
Vehicles" as defined under the Highway Traffic Act, Section 1918; and,
THAT the Elgin County Municipalities and the Elgin GrOUP Police Services Board 80 00 ."..
tnforrned,
- Carried Unanimously,
iission
WY Rear
coeld
,ed by cv
41lcied
cnn 5
toun
rs,0
67
Frank Cowan
Company
ATTACHMENT C
Risk Management Centre of EXCELLENCE
Risk Management Considerations
for ORV/ATVs on Municipal Roads
Effective July 1, 2015, more types of ORVs and ATVs are
allowed on municipal roads, where permitted. These vehicles
now include:
Single -rider ATV
* Two-up ATVs
* Side -by -Side ORVs
• Utility Terrain Vehicles (UTV)
According to the Highway Traffic Act, Regulation 316/03 —
Operation of Off -Road Vehicles on Highways, Section 4.1,
off-road vehicles may be driven on municipal roads only if the
municipality passes a by -Raw.
The municipality may stipulate in the by -Raw the designated
roads, the months of operation and the hours these vehicles
may access the roads. Without a by-law, these vehicles
cannot operate on municipal roads. If the municipality had
passed such a by-law in 2006, then they only need to update
the existing by-law
The Highway Traffic Act apples to these vehicles, The
vehicles must be insured in accordance with the InsuranceAct
and with Section 2 of the Compulsory Automobile Insurance
Act. The speed limits that apply are 20 km/hr maximum on
roads that have speed limits 50 km/hr or less and 50 km/
hr maximum on roads that have speed limits over 50 km/hr.
The municipality can designate a lower speed limit.
Municipal Issues to Consider:
Private property damage and trespassing issues may
be more prevalent as these vehicles access
municipal roads
• Public property damage
Financial impacts on policing and education
• Do police have the required equipment to go after
drivers that are breaking the rules?
• Increased municipal maintenance requirements
• Increased municipal liability
• Road safety audit to address the risks/threats to the
safe operation of these vehicles on the shoulder and
road allowance
If these vehicles are allowed on the roads, will this put
pressure on the municipality to allow them on their
trail systems?
Does the municipality have the manpower to maintain
the roads and enforce the rules?
Risk Management Recommendations:
• Let the public know (via newspaper/radio/social media/
website) that ORVIATVs are allowed/are not allowed
on municipal roads
Specify the roads and the months of operation as well
as the hours of operation on municipal roads in
all communications
• Post signage as drivers approach the designated
roads, such as "You are now entering an area where
ORV/ATVs are allowed to operate — please share
the road."
• Post speed limits for ORV/ATV vehicles
• Determine your inspection and maintenance
requirements and update your existing road policies/
procedures and documentation
• Gravel shoulders and drop-offs must be properly
maintained for common law duty of care purposes
• Review the sufficiency of the shoulder that would
permit the operation of the ORV/ATV on the shoulder.
If the ORV/ATV must be operated on the roadway, are
there stopping sight distance constraints (horizontal or
vertical alignment) on the roadway that would cause
a motorist overtaking an ORV/ATV to take evasive
action to avoid a collision with a slower moving
ORV/ATV?
• Municipalities should avoid including in the by-law
roads where the shoulders are not adequate for the
use of ORV/ATVs
• Municipalities should determine which roads are not
compatible with recreational usages, i.e. commuter
routes/truck routes
While the Frank Cowan Company does its best to provide useful general Hendon and
guidance on matters of interest to its clients, statutes, regulations and the common law
continually change end evolve, vary from lionsdiction to jurisdnotion„ and re.00bjtIoditterim
interpretations and opinions The Herniation provided by the Frank Cowan Company is not
intended to replace legal or other professional advite orsermos. The informaton provided by
the Frank Cowan Company herein to provided as is' and without any warranty, either express
or implied, as to ito fitness, quietly, accuracy, applicability 00 Meatiness. Before taking any
acOnn, consult an appropriate professional and salSsfy yourself about the Oness, accuracy,
applicaHity or timeliness of any information or opinions contained herein, The Frank Cowan
Company assumes no Inability whatsoever for any errors or omissions associated with the
information provided herein and furthermore assumes no liability for any decision or action
taken in reliance on the informabon contained In Mese mated& or for any damages„ losses,
00010 00 expenses in a way connected 1011
excel Ience.fiiwiccouritill.c()11).
68
CORRESPONDENCE — Septem er B, 2015
Items for Consideration * (Attached)
1. Evelyn Eichenbaum, Clerk, Haldimand County, with a resolution seeking support for
the Province of Ontario to review Vacancy Rebate Program from a public policy
perspective to ensure businesses are not eligible for a reduced property tax burden
if "vacancy" is a result of a labour disruption.
2, Randy Pettapiece, MPF, Perth-VVellington, seeking support for his private member's
resolution for the Province of Ontario to guarantee fairness in Provincial Infrastructure
Funding.
Brian Smith, Mayor, Town of Wasaga Beach, with a resolution seeking support for the
Ministry of Municipal Affairs and Housing to remove proposed Bili 73 amendments to
the Planning Act,
69
.....0110MOMMIMMAURAMEMAMMAMW1....MMIMIVIIMIMMAIM
10, 2015
The Honourable Charles' Sousa
Minister of Finan
7 Queen's Park Crescent, 711'
Toronto, ON M7A, 1Y7
And
The Honourable Ted McMeekin
Minister of Munk:43a! Affairs
777 Bay Street, 1711' Floor
Toronto CN M56 2E5
Dear Sirs:
RJ„ii,,i_Viaica_10,213abate Prooram
Please be advised that on June 22„ 2015, Haidimand County Council adopted the
follo*ng resolution:
WHEREAS a Vacancy Rebate Pro„grarr, as defined under Section 364 of The
Municipal Act and Ontario .Regulation 325/01, aliowsforproperly tax relief to be granted
to &kjible business properties when vacant for a rrlirlifnUM of 90 consecutive days;
AND WHEREAS Had -mann' Courtly does not believe that the PIOVinal tiloo
Intended that local taxpayers bear the cost of a business/collective bargaining strategy
vhn S U76;li "va can cy" is caused by a tabour disruptionn such as an employee
lockout/strike;
AND WHEREAS 6 recent interim deciWrt by the Assessment Review' Bowl, to IFINOW
for a vacancy fax rebate under this eirournstances precedent setting, unless
0 verturoed on appeal;
NOW THEREFORE BE IT RESOLVED 'FHA nr the Minister of Finance and Minister of
Municipal Affairs be requested to review this legislation from a public policy perspective,
to ensure that businesses are not eliglble for a reduced property tax burden if the
alarmed 'vacancyis a result of a labour diSruption;
Cayuga Adrninistration Office, 45 Munsee Street North, P:0: Box 400, Cayuga, OntarioNOA 1E0
Phone; (905) 318-5932 Fax': (905) 772-3542
www.haldimandcounty,on:ca
70
AND THAT e copy of this resolution be fotwardeor to the following for their support:
M.P.P. Toby BarreIt
Association of Municipalities of Ontario (and for circulation lo 4 member
m tin fr* Os)
City of Toronto
Whinioipai Finance Officers Association
Ontario Municipal Tax and Revenue Association
Association of Municipal Manges, Clerks and Treasurers
Municipal Property Assessment Corporation
Ontario Federation of Labour
Canadian Labour Congress
Should you require 'further information, please contact Karen General,. General Manager,
Corporate' Services at 905-318-5532 x 6321,
Yours truly,
44.1.1:41—
Evelyn Eichenbaum
Clerk
EE/fc
cc M.P,P. Toby Barrett
Association e Municipalite,s of Ontario
City of Toronto
Municipal Finance Officers Association
Ontario Munpal Tax and Revenue Association
Association of Municipal Managers, Clerks and Treasurers
Municipal Properly Assessment Corporation
Ontario Federation of Labour
Canadian Labour Congress
Mark Merritt, Treasurer, Hialdimand County
Karen General
71
=77,14,77,47,77
OnWi
, R a in -y Pettappiece, WIPP
Perth -Wellii114:ton Constituency Office portil_weqinflton
Stratford:, Ontario
July 21, 2015
Mark McDonald
CAD/Clerk
County of Elgin
450 Sunset Drive,
St. 'Thomas, ON 15R 5X7
Dear Mr. McDonald:
Re: Resolution kw Fairness in Provincial Infrastructure Funds
JUL 23 21111
CO OF ELG1
Art St1
I it writing to iribrin you dray upcoming private member's resolution in the Ontario
legislature and to formally request your support.. It reads as follows:
'That, in the opinion of this House, the .government should guarantee that govern tnent-
held ridings and opposition -held ridings be given equal and transparent consideration
on infrastructure funding, and that when fin:241v :decisions are made, should
twro n tee that oil .114.PPs„ whether in government or opposition, be given pin and equal
advance notice of the officiai announcement
The basis for my resolution is simple: When municipalities pply for provincial
infrastructure fonding„ you should expect that your application woult1 be evaluated based
on merit You should expect that it 'would be evaluated promptly, based on 1,ved-def1ned,
and transparent criteria. Finally, you should expect that the decision to approve your
application wotrid. never depend on your MPP's pohtEcaI stripe.
There, is, a:ft:eha 11, no such 'thing as Liberal, PC or NOP infrastructure money; there is only
public :inoney. 'That money comes from taxes that we all pay; everyone rn they :province
should„ expect a similar quillity of infrastrueture and services, regardless of where they live.
Because illon ici panties rely on provincial partnerships to funnel critical infrastructure
projects, the consequences of provincial funding decisions can be far-reaching. The
provincial government: must respect this 1)artnership and ensure that government:and
opposition -held ridings a,re given equal consideration when it comes to infrastructure
investment decisions. Too often, however,there is at least a persistent perception that
public infrastructure dollars have,in at least some cases„ been directed, according to politics
and not according to need.
W.,L1
CnnEliturnnny Milne 55 1.„,Or rte Men iia,$t • Stranorn, Ontario lEntik 634. EfI InIt-frorr 1 -300-461 -9701 6 FaK 19') 27:2-10E4
E-rnait ravds(pettg2coca@pc.olla,org
Having served as a municipal councillor, know that tile process to apply for infrastructure
funding is a rilajor—and sometimes 'frustrating—undertaking. It often entails significant
red tape and investments of staff time and resources. Before making those investments,
municipalities need some aSSUrane0 that, based on clear criteria„ your application has ,a
reasonable chance of success.. You also need to know that your MPP will advocate on your
behalf and, most importantly, decision -makers will be receptive to that advocacy no matter
if the MPP serves in government or opposition.
The final section of my resolution deals with infrastructure announcements themselves,
_rhese announcements must, I believe, he depoliticized in order to address the perception
that opposition -held ridings are disadvantaged—or worse yet, being punished—for voting
against the government.
If your municipality supports the intent of my resolution, I would encourage you to
consider passing a formal resolution to support it. If your Council decides to proceed in
this way, I would appreciate receiving a copy ofyour resolution as soon as possible. Debate
on this resolution is scheduled for October 8, 2015.
I would appreciate your views on this matter, and your own experience in your
municipality concerning access to provincial infrastructure funds. If you have any feedback
on this issue, or if you require any additional information, please don't hesitate to contact
rine at 519-272-0660 or by email: ran dy.pettap
'rhank you very much for your consideration.
Sincerely,
Randy Pettapiece„ MPP
Perth-Wellingtan
73
August 7,2015
Ministry of Municipal Affairs, and Housing
Attn: Minister Ted McMeekin
777 Bay Street, 7th Floor
Toronto, ON
M5G 2E5
Dear Minister McMeekin
30 1...181M91 8"r1,71 ET
V,IP,S.3416A 315 A0 ON TAR (. 0
N/I
www:„...v.:,asaga5each„col1
111'1;11'11 "
AUG 1 4 2015
.000voj
PoINSINTiv
RE: Proposed Bill 73, Smart Growth for our Communities Act
Please be advised that the Council of the Town of Wasaga Reach, on July 28,2015,
passed the Resolution No 2015-07-10 in support of the Township of Clearview and
Township of Severn's submissions to the Minister regarding proposed Bill 73, and
advising of VVasaga Beach Town Council's concerns:
"RESOLVED THAT WHEREAS the 'Wasaga Beach Town Council has received a letter
providing comments regarding proposed Bill 73 from the 'Township of Clearview; and
WHEREAS the Province is proposing amendments to the Planning Act that would:
a) not allow amendme ts to an Official Plan or Zoning By-law within two years of
their passing:
b) require Council approval for a minor variance within two years of a site-specific
Zoning BylawAnnendrnent, and
WHEREAS the Wasaga Beach Town Council has concerns that these amendments are
not in keeping with Provincial direction for efficient land use planning, will hinder the
orderly development of the municipality„ and are unrealistic in adcressing unforeseen
development circumstances;
NOW THEREFORE BE IT RESOLVED THAT Development Services Committee
recommends to Council that it receive the Town of Wasaga each Staff Report on
Proposed Bill 73 for information; and
FURTHER THAT Council supports the concerns from the Tcvnship of C ea view and
Township of Severn; and
FURTHER THAT the Province of Ontario be respectfully requested to rernove these
policies from Bili 73: and
A:din in ilstrat on: 0016)12U 1;1I1
4..29-6732
Planning: 429-3847
131.111(110.sr„ 426-1120
429-2611
Parks & Prp2:: 429-3321
Arena: 422-0412
Public Works: 4291-2540
Fre De rxivireorls 4.29- 5281
FURTHER THAT this resolution be forwardedto the Minister of Municipal Affairs and
Housing, all municipalities within the County of Simcoe, all Counties and Regions witiin
the Province, and the Association of Municipalities of Ontario for their consideration and
support,'
Respectfully,
Mayor ran Smith
Town of Wasaga Beach
Dc: Prov"ancial Counties/Regions
County of Sinnicoe Mitmitipalities
Associa4on of MOIlliCipalities of Ontario
75
CORRESPONDENCE — September 8, 2015
Items for Information
Co
Ben
A nda
— (Attached)
1, Ontario Energy zoard Notice to customers of Union Gas Limited re: gas corn odity,
storage and transportation rate changes,
2. Hon. Lona Aglukkaiq, Minister of the Environrrient, responding to Elgin County Council's
opposition to the construction of a uciear Waste Repository in the Great Lakes Basin
Jeff Yurek, MPP, Elgin -Middlesex -London, thanking Elgin County Council for its adoption
of the Western Ontario Warden's Caucus resolution opposing the sale of Hydro One..
4. Premier Kathleen Wynne, responding to Elgin County Council's concerns re: restoration
of competitive electricity rates to Ontario farms, industry and all hydro users.
, Grace IVIcGartland, Chair, The Arts 8, Cookery Bank, with thank you for supporting the
2015 Outrageously Rund Food Fight Competition and Extravaganza.
6, Union Gas Limited announcing that they have reached an agreement in principle with
TransCanada re: The TransCanada ipeiline's Energy East Project.
76
:1111111flpIlipplek„.„
''''''"'"'""11112ONTA"R"101ENERGYIBOARO1001..01Pilml,,I,„„„„:„„,,„
6666666666666 .66 646. 6666 .6 .666 6.6 66.66 .666666,T�
Union Gas Limited has applied for approval to change
its gas commodity, storage and transportation, rates
effective January 1, 2016.
Learn more. Have your say.
Union Gas Limited has applied to change its roto$ to better reflect how it
supplies natural gas. to its customers. The proposed changes incudo the
following
• A change in the reference price used to set rates on a quarterly basis for
nriaprity of its customers; and
* A change to how It allocates, costs In the different yps f customers
that it serves.
An average residential customer would see the following ennuai bill Impact
but these impacts would only start in 2010:
Resliderftlal Customer - Service Area
Souhorn Ontario tWilnOSor to Hernlilton)
Northern Delivery Area (North .Ray to Kaptiskesing)
All Other Delivery Areas
proximate Bill Impact
DedreasFa .of $20
Increase Of S26
Degrease oit $1.50 - $51,50
Other custbinliirS in 'Union Gas Limited's 'service area, including businesses,
will also be affected,
THE ONTARIO ENERGY IBOARD 115 HOLDING A PUBLIC HEARING
The Ontario lEnetigy Board F()EB) will tiold a public hearing to consider ihe
application fi.ed by Union
We will question Union Gas on the case. We will also hear argiiinionta (Wort
Individuals .and from groups that represent the customers of Un uri G .5IS„ At Ulu end
of this hearing, the OFF will decide whether to approve the .changes that Union
Gas has niqueStred kit this application.
The 0E13 Is an Independent and impartial Ptiblio i'igency. We make decisions that
soierte the pub lc interest'. Our goal is to prornoto a financially viable and efficient
energy sector that 1.xiovides you with reliable energy. services at a rea$ohatfle cost,
BE INFORMED AND HAVE YOUR SAY
You have the right to information regarding tnis application and to be invOiVed
the process,
• You can teviaw the application filed by Union Gas on the OF' website now.
it You Can file o loner with your comments, which will be rionsinenixt during the
nearing.
• You on become an active p art IC [pant (caccan Intervenor), A.pply by
August 25, 2015 or the hearing 'will go ahea1. without you arid you Wuti not
receive any further notice of the proceeding.
• At 'Ihe end of the process. you can nitylow itho (DEB'S decision arid its reasons
on our website,
LEARN MORE
Our Ille nue-ober tor this case Is ED -2015.0181. 'To learn. more 'about this hewing,
knd instruictions on hOw to fl letters or become an intervenor, or to access any
document related to this can, oiease select the Lille number L3-20.5-0181 From
the list on the OEB website: www.ontarioenergbeard.coinetise, yao can also
phone our Conylnler Relations Centre at 14i71-532-2727 with any quoshans.
ORAL VS. WRITTEN HEARINGS
Thero. are two types of OFF3 hearings; - oral and written. "Me OEB will determine at a
later date wtiofher to pirOC.0-ea1 by way of a written or oral hearing,. If you think. an oral
hearing Is nee -Jed, you can Write tier the OEB to exple.in why by August 25, 2015,
PRIVACY'
fl yOu Witt.;cr tetr of comment°, yoor matoo and Me ocintent of ycor loiter vill be
put no the,pablio record end Olc CEA websire. However; your personal telephone
numbai, horns address and e-mail address be removed. 1'1 ynI are et business.
ail your farm -nation wit remain otrittirt, If you apply ro il,E,C0 Me an intorvenoo: ali
Inforrnati= witl bnpub.lk„
This hoofing be herd t.inder secdon 36 of the Optark Energy Ooard Act. Y99
5.0 1998 c.1.5 Fr:Schelde/le .0".
lArdb
Ilvvoluat, Cornewse ell 6 tionagm
e olvto
Niinister of 11 Environment
JUL 2 2 101J
Ms, Katherine Thompson
County of Elgin
450 Sunset Drive
St. Thomas ON N5R 5V1
•
ar Ms, Thompson:
Ottawa, Caioda Ki
rtvt 01LO:re de 1"EriArengleinent
Thank you for your correspondence of June 15, 2015, concerning the Deep
Geologic Repository Project for Low and Intermediate Level Radioactive Waste
proposed by Ontario Power Generation,
The Project has been the subject of a thorough environmental assessment by an
independent Joint Review Panel composed of experts appointed by the former
Minister of the Environment and the Chair of the Canadian Nuclear Safety
Commission. The environmental assessment considered the potential
environmental effects of the Project, including any cumulative effects.
The joint review panel process provided an opportunity for participants, inciudirg
Aboriginal groups, to make their views known on the Project in an open and
transparent forum. The Joint Review Panel held public hearings in Kincardine
and Port Elgin, Ontario from September 16 to October 30, 2013, and from
September 9 to 19, 2014.
On May 6, 2015, the Pane i Report, containing the rationale, conclusions and
recommendations of the Panel, was submitted to the Government of Canada and
publicly released or the Canadian Environmental Assessment Registry website
at www, .ce aa -ace e.gc.ca/050/docu men t -e cfin ?docament.101594. In making
its conclusions and recommendations, the Panel considered the views and
concerns expressed by all the participants in the review panel process. The
Government of Canada is currently considering the Panel Report,.
We have extended the environmental assessment timeline for the Project to
December 2, 2015, in order to ensure that all interested members of the public
have the opportunity to participate in the consultation process. The Canadian a
Environmental Assessment Agency is accepting comments until
September 1, 2015, regarding potential conditions related to possible mitigation L
measures and follow-up program requirements that could be necessary, if the
Project is authorized to proceed. All comments received will be Go ns ic e re d as ,.
part of the environmental assessment process.
, ...i .;
.../2
Ca
- 2 -
Upon completion of the review of the Panel Report and taking into consideration
the comments received, I will issue a decision statement in accordance with the
timeline set under the Canadian Environmental Assessment Act, 2012.
As a panel of the Canadian Nuclear Safety Commission, the Panel may also
make a decision with respect to the license application pursuant to section 24 of
the Nuclear Safety and Control Act.
Documentation related to the joint review panel process is available on the
Canadian Environmental Assessment, Registry website at
www.ceaa-ace-•.gc.ca/050/details-eng.cfm?evaluation=17520.
The Government of Canada remains committed to a strong, independent
environmental assessment process that promotes responsible resource
development and protects Canada's environment.
Sincerely,,
The Honourable Leona Aglu
Minister of the Environment
79
tl....1a,"ISLATNE
August 5, 2015
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Warden tins & ( :f 'inlet
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t, ll'homas, Ontario
N5R, 5'11
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Room ,14,15., L,FAllistatrue Building
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AUG 1 14
COu
Thank you for copying me on your resolution to Premier 'Wynne adopting the Vestern 'Ontario
Warden's Caucus resolution opposing the saleo hlydro One„
The governnlenfs plan to privatize l'hydro +Due is further proof' &at they have mismanaged
Oniarin's finonceti to the potnt iA4herc they will considor any optiott regardless of its potential
1 11
In tight of the disastrous Cireen Energy Act, smart meter fiasco, find tke gos plants scandal, ail of
which, have Ied in escalating hydro rates, Ontarians have lost faith in t1i 1Mends ability to
Ina] 10 the ettergy file especially a sale of this niegititude, 'Elie government has not released a
cost -benefit analysis or engaged residents in nn y consultation.
Patrick lIrom k, ader o1 (lie P( Party has Launched a petition to Stop the hydro fire sale,"
fIcicw is thc text of the petition \VIVI CO1,1, 'Cali Inc signed ITy'' clicking on the ft)l lowing link,.
i,u)Hg theltycirolla csate. C a You can also view as message from Patrick by choking on the
fbillowing )-VIZhic8&reat fl re' Y.i1111.1,be
All the
tler ,Atrek, 1\4PP,
1 N1 1 d di esex-t,ondon
80
The text of the_petition is as follows:,.
1'h& F''rogressive Conservative Party of t)ntarilei heli CV eN that the fire sale of IlytIro One is
wrong. l'his secret deal shows that Kathleen Wynne and the Liberal Party arc desperate
for money and are not looking out for youer interests.
The 11ydro One sale has three major problem:
1. Secret Process
decision to sell was made without public input and the sale will he done in complete
secrecy. The Liberals are selling Ontario's largest utility behind closed doors and sve will
never know if we received true value.
2. 1 Mss ol. 7idajority Ownership
11 we lose inajority nwnership 011 Ilydr 0 0 e, ratepayers will he fr)reed to a,ceept whatever
changes the new owners decide, such as higher rates,
3. Loss of independent Consult) er Protection
Vii will never again have independent investigations, Of consumer complaints, such, as the
Ombudsman's damning report on failed billing.
You would never let your real estate agent sell your home without knowing the price, the
number of offers, or what the conditions are. 'Why are we letting the Liberals do the same
NV t li Iivdro One?
Join us in opposing this majority sale hy pledging your support today!
81
The Preuriier of Ontario
LegitiativeI3uikry Queen's Park
Toreitta, Ontario M7A 1A1
August 12, 2015
Ms. Katherine Thompson
IVIarketing and Communications Co-ordinator
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1
Dear Ms. Thompson:
La Ipremiere ministre ch l'Ontario
rASseriblee 11601ative, Queen's Park
Toronto (Ontari0 NITA, 1A1
Thank you for your letter in which you set out council's resolution regarding electricity
rates. 1 appreciate your keeping me informed of council's activities.
I note that you have sent copies of council's resolution to several of my Cabinet
colleagues. trust that the ministers will also take council's views into consideration.
Thank you again for the information
Sincerely,
Kathleen Wynne
Premier
Of7,2) qjr,
100 17:1'p
TON() N ck
82
Ontario
5196B-9986 1 EM: iiilt@theartsandmakerybafficeorn oremilkartandcookuybarkxorto
24? (iIRAFIAM, ROAD, onxi IR WWI. LOO 0110,1110 NOV„ 7P0
August 18, 2015
Paul Ens
Warden
Elgin County
450 Sunset Drive
S. Thomas, ON N5R 5V1
Dear Warden Ens,
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On behalf of The Arts & Cookery Bank's Board of Directors, ,staff„ summer interns and volunteers, I would like
to thank Elgin County for supporting our 2015 Outrageously Rural Food Fight Competition and Extravaganza.
We were pleased to have ore than 350 visitors/tourists attend and participate in this event, including folks
from Ottawa, Toronto, Stratford and other areas in the Southwest Ontario region, During Saturday's
Extravaganiza event, the "'People's Choice"' voting process was an overwhelming SUCCESS. Winners were
selected from the 22 spreadable paste combinations created during our five-day culinary Black Box
corri-tition. The awardees represented teams, from various areas across Southwestern Ontario.
Attached is a summary of the overall event, outlining the social media impact across the region and beyond.
We wanted to demonstrate the value these types of regional events have on our rural communities, as well as,
Elgin County as a sponsor.
Finally, we would like to thank the County Council Black Box Team be joining the fight! It was a lot fun and
really started the Extravaganza offon a strong tooting.
Again, thanks to all of the Elgin County Council members for their orng support to The Bank.
Best regards,
Grace McGartland
Chair
oc. Mark McDonald
Alan Smith
83
The Arts & Cookery Bank: Food Fiaht Su
SOCIAL V EDIA ANALYTICS: JULY 3RD 27TH, 2015
OVERALL iMPRESSIONS:
zizi,,,984. Impressions using ,UBANKFF of Twitter & Facebook
(hot inchalialf INSITAGRA M.., or any other social media platform)
TWITTER STATS:
Twitter impressions the month of hilly
Twitter Impressions using #BANKFF Y'd 23°)
Impressions from the Top Tweet:
neilerA rd family have arrived to try the foods and judging will start at 6
pa if fc,oi, (V I r LN I q Earning with / Engagement
(94% Engagement Rate)
Profile Visits
'Tweets
Mentions
New Followe
s
....,A,EEEEEEEEEA,
FACE1:;(001( STATS:
284 Unique Facebook Impressions, the month of July
5 1: New Page Likes
E. 1E, 14,MtV,I VAS
11, 0,1i 110 Ar11,9i
P 41
The Arts & Cookery ank: Food Fight Summary
he Food Fight Competition & Lxtravaganza resulted in:
competitors produced new product concepts
people attended over the 5 -hour period of the Extravaganza Event
of tourists from outside target area (40km); within area
(tracked by "Peoples Choice" Tickets; draw tickets; attendee list review)
SPONSORS:
8 Regional Organizations supported the event. The Logo was presented on all
media: print and social media
SOU t r0),1' NE5t,
--11)
rh.C.rP,CO3 ZrL1,1114,,,,
MEDIA OUTPUT/PRINT MENA: TOTAL IMPRESSIONS
• Mail Chime Emails subscribers X emalls= distributed
Individualized Persona] Emails contacts) X colons= mails
• Toronto Food °Cit y Fair" Event - people
Food Fight Postcard - distributed
Food Fight Self M rilTr - I distributed
Food Fight Legal Size Posters - distributed
The Chronicleo.five articles (reach 5,500 x 5 articles = Impre sions)
BLOGGER REACH: 23,30() FOLLOWERS
• Vanessa Chiasson, Ottawa ON — t tpt„,/,/tv t utp rnip.s titre vet co trilbio f,,,;ote rtt
cookery-, b k( followers)
Andrew Coppolino, Waterloo ON ttp.:,„4/14/ww, tell() o, (lion e co,m/west
r. v gr n lac a I....lb o e yen followers)
Marsha:, idell, Dutton ON —httn.:./;,,,yotd rpoi t.t.a eat th o
b a 17 !CHM )11C1 VC) uri Orr 'e wn.„10,„,,,,,p„,5t. hyrn
foIowers
Pa
The Arts & Cookery Bank: Food Fight Summary'
SOCIAL MEDIA INFLUENCERS:
CELEBRITY CHEFS: 12,„:IZU TOTAL FOLLOWERS. CELEBRITY JUDGES: SAXON TOTAL FOLLOWERS,
Jeffery Crump„ Hamilton ON
• Chef and Director of Bread Bar
• Latest cookbook "t .trth to Table"
• "twitter @earth_to_table with 7 followers
Stephanie Brewster, London ON
Chopped Canada's 1st Champion
Chef Spec:last at l'arei Ekw Markets
Twitter eiclieffiep with 3.3 a foilawers
rc Forrat„ London ON
ChoWater
Owner, Forrat's Chocolates,
Twitter 0,1ylarickorrol, with "i followers
Andrew Ca pbell, Appin, ON
Paul Amos, Toronto,ON
• Actor from 'Wales. UK culinary ,enthusiast
• Twitter pauIrojramo5 with 2,1, 'foliowers
.00 Instagram ,2.0aultaeoramos followers
Jill Wilcox, London, ON
Emily
Author and Food Writer
Owner, .01.F 'Toble5aggialw Retail Store
Totter @ji listable with ; thnowers
ichards, Guelph ON
Professional Home Fico omisb Author
Recipe Developer
Twitter @FRisrooking, with ; 'follower
Dairy Farmer
Twitter @kreshAirfarrner with 1.13.,:"H:Lit followers
Writes for PRealAgriculture &@HowDienerStarts
EXTRAVAGANZA COOKING DEMONSTRATIONS (ALL STANDING ROOM ONLY
Emily Richards: Gnocchi demonstration with people
Stephanie :rewster Steamed Buns with Duck Confit demonstration with people
Jeff Crump: Arancinl & Risotto demonstration with people
Ail ORE INFO gi,N gii? VT/W. THEAR1SANOCOOK
Rag&
iiii F./NELLIE /VEERS
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Aug. 24, 2015
'Narcien Paul Ens
County of Elgin
450 Sunset Dr,.
St, Thomas, DN N15R 5V1
Re: TransCanada Pipeline's Energy- East Project
Dear Warden Eiis
SR":410,' BakOr
AUG 3 ¶ 215
cou VOFS.G1N
t,Irriiill*S"11.A 1114;
As you are aware, for the past several years Union Gas along with °tier eastern local natural
gas distribution companies have expressed concerns about TransCanada's proposed Energy East
Pipeline, Our concerns centered around the conversion of the fully -utilized natural pipeline
between North Bay and Ottawa to oil, and TransCanada's plan to replace it with a new natural
gas pipeline (the Eastern IVIainline Project).
From the beginning, our collective objective has been to protect the interest of our custorners by
ensuring there is sufficient natural gas transportation capacity available from the proposed new
pipeline to supply the needs of Ontario and Quebec, and to ensure that gas, consumers in the two
provinces are not negatively impacted with any of the costs related to the Energy East oil project
and the related Eastern Mainline. Project.
IViany of these concerns were recently confirmed in public consultation and reviews conducted by
the Ontario and Quebec governments.
Today, 1 ai pleased to share with you that we have reached an agreement in principle with
TransCanada that resolves our concerns and ensures natural gas consumers in Ontario and
Quebec are not, negatively impacted by the Energy East oil project.
Specifically, the agreement, ensures there, is enough natural gas capacity to serve the needs of
natural gas consumers in Ontario and Quebec acid provides a net benefit of approximately $100
million to natural gas consumers through 2050.
Union Gas, Gaz Metro and Enbridge Gas Distribution will now work with TransCanada to
finalize the details of a definitive agreefrent by no later than October 30, 201„5, TransCanada is
expected to amend its application for the Eastern Mainline Project, which is before the National
Energy Board to reflect the content of the agreement.
'rhis is a positive outcome and 1 would like to take this opportunity to thank you for your
interest, cooperation and support as we worked to achieve this agreement on behalf of our
customers.
0 IV 1 ot
87
111111
Srloe,!firra lEru.g.vgy
If you need further irtforrnation, Ross would be pleased to answer your questions at 51(3-
667.-4109 or cilia' at leross@uniongas.com.
Yours sincerely,
Steve Baker
President, Union Gas Limited
(1;dug (111120:111111, r,,J"71,v1 5)41 114, ,'..119 43 6, 5 2,0 Nita s b kv. nes p ektr a en
88
CLOSED MEETING AGENDA
September 8, 2015
Verbal Report:
1) County Solicitor - Municipal Act Section 240.2 (c) a proposed or pending
acquisition or disposition of land by the municipality or local board — Update #7
Dexter Line Land Purchases.