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October 8, 2015 C. MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING October 8, 2015 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING ------------------------------------------------------------------------------------------------------------ DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al — A7) *September 24, 2015 Council t BUSINESS ARISING FROM MINUTES DELEGATIONS REPORTS (C1-C10) 1. ROADS a) *Monthly Report b) *Report— 2015 Sidewalk Replacement 2. RECREATIONIEMERGENCY MANAGEMENT a) *Monthly Report 3. WATER DISTRIBUTION SYSTEM a) *Operations Report 4. WASTEWATER a) *Rodney Operations Report—Third Quarter 2015 October 8, 2015 ............. Page 2 b) `West Lorne Operations Report-- Third Quarter 2015 5. BUILDING a) *Monthly Report for September 6. BY-LAW ENFORCEMENT a) *Monthly Report 7. DRAINS 8. ADMINISTRATION a) *Report - Household Hazardous Waste Day b) *Report— MPower Committee c) Bank Signing Authority 9. PLANNING 10. ACCOUNTS CORRESPONDENCE (131 — DI I) COUNCIL CONSIDERATION — ACTION RECOMMENDED: 1.* Optimist Club of West Lorne — Request for assistance with West Lorne Santa Claus Parade; 2.* Rodney Fire Fighters Association — Request for financial assistance for Christmas Party; 3.* Ministry of Municipal Affairs and Housing -- 2015 Ontario West Municipal Conference, Friday, November 20, 2015; 4.* Aldborough Public School — Request to attend The Pledge to End Bullying, Thursday, November 1 grn; 5.* Elgin County— 2016 Policing Costs Billing Statement RECOMMENDED TO ACCEPT & FILE: 6. AMO • Watchfile —September 24,2015; • Watchfile — October 1, 2015; • AMO Communications: Highlights of the September 2015 Board Meeting; October 8, 2015 ............. Page 3 7. Elgin County— St. Thomas Elgin General Hospital Update; 8. Stewardship Ontario — Industry funding for Municipal Blue Box Recycling for the first quarter of the 2015 Program Year; 9. Ministry of Citizenship, Immigration and International trade— Nominations for the June Callwood Outstanding Achievement Award for Voluntarism in Ontario; 10. Ontario Energy Board Notice - Union Gas Limited —applied to increase rates. 11. Elgin County Land Division Committee— Notice of Decision — Lot 8, Concession 13 (Miller) BY-LAWS: By-law No. 2015-73 Appoint CAOIClerk By-law No. 2015-74 Appoint Treasurer By-law No. 2015-75 Appoint Deputy Clerk MINUTES (E1) *June 25, 2015 MPoWER Committee NOTICE OF MOTION OTHER BUSINESS (G1-G2) 1. Council announcements 2. Closed Session • Personal matters about an identifiable individual (M.A. s.239(2)(b); • litigation or potential litigation (M.A. s.239(2)(e) ` Information enclosed CONFIRMING BY-LAW ADJOURNMENT October 8, 2015 ............. Page 4 NEXT MEETINGS: October 22, 2015 Council October 26, 2015 Tri County Water Board, 7:OO p.m. Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. M A- 1 MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS SEPTEMBER 24,2015 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Joe Seman, Jonathan Wolf, Richard Leatham STAFF PRESENT Scott Gawley,Administrator/Treasurer Norma Bryant, Clerk Heather James, Planner Spencer Pray, Financial Assistant CALL TO ORDER The Mayor called the meeting to order at 9:35am. DECLARATION OF PECUNIARY INTEREST None declared. ADOPTION OF AGENDA RES. NO.1 Moved by Seman Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin approves the agenda for September 10,2015 as printed and circulated. DISPOSITION: Carried APPROVAL OF MINUTES RES. NO.2 Moved by Bodnar Seconded by Leatham RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated. September 10, 2015 Council DISPOSITION: Carried BUSINESS ARISING FROM MINUTES RES. NO.3 Moved by Bodnar Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin is in support of a resolution put forth by the Township of Hamilton regarding the Ontario Trails Act. DISPOSITION: Carried DELEGATIONS 9:30 a.m. -Four Counties Health Services Foundation-Pledge Presentation September 24, 2015 .....Page 2 of 7 Also in attendance: Paula Downs, Chairperson Terry Eckersley, Member Steph Ouellete, FCHS Site Director&VP of Strategic Partnerships Martha Wortner,Administrative Assistant Four Counties Health Services Foundation attended the Council Meeting for a Pledge Presentation. Council has pledged to contribute$125,000.00 total ($25,000 over 5 years)for the Hospital Digital X-Ray Campaign. Currently, 22% of Four Counties Health Services patients are from West Elgin. REPORTS 1. ROADS a) Report-Munroe Street Paving RES. NOA Moved by Leatham Seconded by Seman RESOLVED that the Report-Munroe Street Paving from the Roads Superintendent dated September 24, 2015 be received; AND THAT Council accepts the quotation from D. Peters Paving in the amount of$16,950.00 plus applicable taxes for the completion of paving on Munroe Street in West Lorne. DISPOSITION: Carried 2. RECREATION/EMERGENCY MANAGEMENT 3.WATER DISTRIBUTION SYSTEM 4.WASTEWATER S. BUILDING 6. BY-LAW ENFORCEMENT 7.DRAINS 8.ADMINISTRATION a Report-Lower Thames Conservation Authority Levy Increase RES. NO.5 Moved by Leatham Seconded by Bodnar RESOLVED that the Report-Lower Thames Conservation Authority Levy Increase dated September 24, 2015 from the Clerk be received; AND THAT Council does not support the proposed increased levy of$60,924(increased from$38,072 for West Elgin). DISPOSITION: Carried b)Retort-_Review of the Conservation Authorities Act RES. NO.6 Moved by Bodnar Seconded by Leatham A- 3 September 24,2015 .....Page 3 of 7 RES. NO.6 Cont'd RESOLVED that the Report-Review of the Conservation Authorities Act dated September 24, 2015 from the Clerk be received; AND THAT Council provides the following comments on the Conservation Authorities Act review: 1. The responsibilities of Conservation Authorities have expanded to include other legislation such as the Planning Act and Clean Water Act. The province should provide - funding for these responsibilities so that all Conservation Authorities have the necessary resources to hire the required staff. 2. All Conservation Authorities should provide technical advice on matters relating to development applications adjacent to wetlands, watercourses and valley lands. This would include the peer review of Environmental Impact Studies. DISPOSITION: Carried 9. PLANNING a Re ort-Holding Removal By-Law for Mark Gas aratto RES. NO.7 Moved by Bodnar Seconded by Semen RESOLVED that the Report-Bolding Removal By-Law for Mark Gasparatto dated September 24, 2015 from the Planner be received; AND THAT the necessary by-law be brought forward. DISPOSITION: Carried update for Third Reading of the West Elgin Elgincentives Community lmr)rovement Plan The Planner noted that minor revisions(mainly grammatical)were made to the Elgincentives Community Improvement Plan after a review of the plan by the Ministry of Municipal Affairs and Housing. The Planner reminded Council that although Elgin County is spearheading the Community Improvement Plan that decisions will be driven by committees and approved by the Lower Tier Councils. The Planner recommended that Council move forward with the third and final reading of By-Law No. 2015-39 Adopt Elgincentives Community Improvement Plan.The next stage of the Elgincentives Community Improvement Plan is the creation of program guidelines. 10.ACCOUNTS RES. NO.8 Moved by Bodnar Seconded by Wolf RESOLVED that the Mayor and Administrator/Treasurer are hereby authorized to sign Payment Voucher#913 amounting to $1,515,531.28 in settlement of General, Road,Water, and Arena Accounts(including cheques#20288-20394). DISPOSITION: Carried CORRESPONDENCE: 1. Recycling Council of Ontario-Promotion of Waste Reduction Week in Canada, October 19-25, 2015. �V September 24, 2015 .....Page 4 of 7 2. Elgin St. Thomas Public Health-Municipal Confinement of Dogs and Cats in Elgin County Under the Communicable Disease Regulation. 3. Beattie Haven- Request for financial assistance for new"Wandering Alert" System. RES. NO.9 Moved by Leatham Seconded by Seman RESOLVED that Council grants Beattie Haven funds in the amount of$6,095.22 (tax included)for the installation of the Wandering Alert system and two wrist tags for residents to wear. DISPOSITION: Carried 4. Lower Thames Conservation - Drainage Act Petition for 11900 Graham Rd,West Lorne. RES. NO.10 Moved by Bodnar Seconded by Leatham RESOLVED that Council defer the consideration of MacDonald Drain Branch "A"and Axford Extension Drain reports until the court has made a ruling. DISPOSITION: Carried 5. Municipality of Central Huron-Request to support resolution regarding OMAFRA filling vacancies in local offices and that all OMAFRA offices be kept open. 6. Bob Bedgood-SPC Chair-Approval of the Thames-Sydenham and Region Source Protection Plan. 7. Lower Thames Valley Conservation Authority- Registration information for the upcoming MNRF Wetland Listening Sessions. RECOMMENDED TO ACCEPT&FILE: 8. AMO • Watch file—August 13, 2015; • Watch file—September 10, 2015; • Watch file—September 17, 2015; • Support for the Syrian Refugee Crisis—Call to action; • Health Funding Review Report and Funding Allocation Announcement; • Municipal POA Courts Cost Recovery—Ministry of the Attorney General Announces 50% Increases; • Policing Update: Minister Announces Consultations on a New Legislative Framework; • Comparable Pension Plan Exemptions for the ORPP Announced; • Ministry of Municipal Affairs and Housing Legislation Review—AMO Makes Initial Submission. 9. Ontario Energy Board Notice-Union Gas applied for approval to expand natural gas services. 10. Ontario Energy Board Notice-Union Gas Limited—applied to change rates. September 24,2015 .....Page 5 of 7 11. Elgin County Land Division—Notice of Decision Consent Application No. E. 26115, Part Lots 4&5, Concession 14—Lakeview Aldborough Bluffs Inc. 12. Elgin County Land Division—Notice of Decision Consent Application No. E. 52115, Part Lot 41, Registered Plan 72—George and Susanna Lutsch, 13. Elgin County Land Division—Notice of Decision Consent Application No. E. 53115, Part Lot 24, Concession 8—Randy Small. 14. Elgin County Land Division—Notice of Decision Consent Application No. E. 56115, Part Lot 7, Concession 10—Paul and Catherine Elaine Lapadat. 15. Lower Thames Valley Conservation Authority—August 27, 2015 Meeting Minutes. 16. Public Meeting Notification—Municipality of Chatham-Kent— Housekeeping Amendment to the Chatham-Kent Official Plan. RES. NO.11 Moved by Seman Seconded by Woif RESOLVED that the above correspondence items numbered 1, 2, 5- 16 be received and filed. DISPOSITION: Carried BY-LAWS 1. By-Law No. 2015-39 Adopt Elgincentives Community Improvement Plan RES. NO.12 Moved by Bodnar Seconded by Leatham RESOLVED that a by-law to adopt a Municipality of West Elgin Elgincentives Community Improvement Plan shall now be read a third time and finally passed, signed, sealed and numbered By-law Number 2015-39 Adopt Elgincentives Community Improvement Plan. DISPOSITION: Carried 2. By-Law No. 2015-67 Authorize agreement with Product Care Association RES. NO.13 Moved by Wolf Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-law No. 2015-67 Authorize agreement with Product Care Association regarding entering into the Interim Lamps Program, and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.14 Moved by Leatham Seconded by Seman RESOLVED that the Municipality of West Elgin By-law No. 2015-67 Authorize agreement with Product Care Association shall now be read a third time and finally passed, signed, sealed and numbered By-law Number 2015-67 Authorize agreement with Product Care Association. DISPOSITION: Carried September 24, 2015 .....Page 6 of 7 3. By-Law No.2015-68 Authorize agreement with iCompass RES. NO.15 Moved by Bodnar Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-law No. 2015-68 Authorize agreement with iCompass regarding records management, and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.16 Moved by Seman Seconded by Leatham RESOLVED that the Municipality of West Elgin By-law No. 2015-68 Authorize agreement with iCompass shall now be read a third time and finally passed, signed, sealed and numbered By-law Number 2015-68 Authorize agreement with iCompass. DISPOSITION: Carried 4. By-Law No. 2015-69 Rezoning-Lift"H"—Lot A Concession 3 Gas aratto RES. NO.17 Moved by Leatham Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-law to amend Municipality of West Elgin Zoning By-law No. 2015-36,to change the zoning of lands in Part of Lot A, Concession 3,from the Hamlet Residential Holding(HR-H)Zone to the Hamlet Residential (HR)Zone, and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.18 Moved by Seman Seconded by Leatham RESOLVED that the By-law to amend the Municipality of West Elgin Zoning By-law No. 2015-36, to change the zoning of lands in Part of Lot A, Concession 3,from the Hamlet Residential Holding (HR-H) Zone to the Hamlet Residential (HR)Zone shall now be read a third time and finally passed, signed, sealed and numbered By-law Number 2015-69 Rezoning - Lift"H"-Lot A, Concession 3 (Gasparatto). DISPOSITION: Carried 5. By-Law No.2015-70 Records Retention RES. NO.19 Moved by Seman Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-Law to establish a new schedule of municipal records retention and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.20 Moved by Seman Seconded by Bodnar RESOLVED that a By-law to establish a new schedule of municipal records retention now be read a third time and finally passed, signed, sealed and numbered By-law Number 2015-70- Records Retention. DISPOSITION: Carried September 24, 2015 .....Page 7 of 7 MINUTES OTHER BUSINESS CLOSED SESSION RES. NO.21 Moved by Wolf Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: • personal matters about an identifiable individual(M.A. s.239(2)(b); • a proposed or pending acquisition or disposition of land (M.A. s.239(2)(c). DISPOSITION: Carried RES. NO.22 Moved by Wolf Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried RISE AND REPORT The Mayor gave direction to staff that a Request for Proposal be issued for the Food Booth at the Port Glasgow Trailer Park. CONFIRMING BY-LAW RES. NO.23 Moved by Seman Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on September 24, 2015 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.24 Moved by Bodnar Seconded by Leatham RESOLVED that a By-law to confirm the proceedings of the meeting held on September 24, 2015 be now read a third time and finally passed, signed, sealed and numbered By-law Number 2015- 71 -Confirming By-law September 24, 2015. DISPOSITION: Carried ADJOURNMENT RES. NO.25 Moved by Bodnar Seconded by Seman RESOLVED that this Regular Meeting of Council shall adjourn at 11:45 a.m.to meet again on October 8, 2015. DISPOSITION: Carried These minutes were adopted on the 24t"of September,2015 Mayor Clerk I ' r iy OF I. V .uPUhf 4` jjJ e LP M b 199s, The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: October S, 2015 SUBJECT: Roads Report RECOMMENDATION: Receive and File INTRODUCTION: Monthly report for October, 2015 DISCUSSION: 1. Capital jobs completed in September Johnston Line and O'Malley Road — road construction McDougall Line -T reconstruction with new cable guiderail Furnival Road -- new steel beam guiderall on Bridge#2 2. Capital jobs scheduled for completion in October Queen Street paving Munroe Street paving Sidewalk replacement 3. Crews hauled, blended and stockpiled sand for upcoming winter season 4. Trees on West Elgin road allowance inspected and marked for removal 5. Grass mowing operations are winding down and should be completed during the first week of October 6. Preparations have begun for the transfer of landfill operations from Sam Kirschner Excavating to West Elgin Public Works effective Nov 1, 2015. 7. Additional operations carried out in September include catch basin cleaning/repair, brushing and stump removal, spot grading, sign replacement and traffic control for the Rodney fall fair. Respectfully Submitted, Reviewed by: deu 4&4/Lee Gosnell colt Gawley, CPA, A Public Works Superintendent AdministratorlTre urer Attachments None e°a .w u+ r.— ✓ 4 - Or u M1 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: October 8, 2015 SUBJECT: 2015 Sidewalk replacement RECOMMENDATION: THAT Council approves the quote of$19,900.00 (plus applicable tax) from Bakker Concrete for the completion of sidewalk replacement on Rideout Street, Queen Street and Furnival Road in Rodney. INTRODUCTION: The 2015 capital budget included $30,000.00 for sidewalk replacement in West Elgin. This amount will include removal and rehabilitation by Public Works staff as well as supply, form and pour new concrete sidewalk by contractor. DISCUSSION: West Elgin public works sent tender packages for the supply and install of approx. 400 sq.lm of concrete sidewalk. Bakker Concrete submitted the lowest price of$19,900.00 followed by Formwork Structures with a price of$21,945.00. The third contractor did not have time to complete the work in 2015 and the remaining tenders were not returned. The following locations are included in the 2015 tender; Rideout Street (east side) - Queen Street north to Maple Street (pool) Queen Street (south side) - Fourth Street east to Canada Post mailbox 174 Furnival Road (west side) — small patch repair Bakker Concrete completed a large sidewalk contract in Strathroy this summer and has most recently started sidewalk replacement for Dutton-Dunwich. Respectfully Submitted, Reviewed by, Lee Gosnell Scott Gawley, CP , CGA Public Works Superintendent Administrator/Tr asurer Attachments None R N U� m 2 7 � `f998'� The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: RECREATION SUPERINTENDENT JEFF SLATER DATE: October 8 2015 SUBJECT: MONTHLY REPORT RECOMMENDATION: That Council.receive and file. DISCUSSION; 1. The Arena is up and operational. The Scheduled ice time for this season is up by four hours from last year. This increase includes the complete seasonal operation of the men's hockey league and WLMH has taken some additional ice time. 2. The Bat problem at the Rec Centre is being addressed this week. The access points for the bats to get into the Recreation Centre are being eliminated and one way doors are being installed so they can leave they just can't get back in. Once the bat population has been reduced or eliminated an inspection will be carried out to determine the extent of the damage. 3. The summer facilities have been winterized and shut down except for the splash pad, which still needs to be blown out. 4. The Rodney fair went well, with very few issues that I am aware of other than the weather. The Fair board complained that there were not enough tables; however they could not tell us how many they needed, and I will be in contact with the Fair board to determine if they would like to purchase additional tables. 5. The Grandstand at the Fairgrounds is in need of repair. I would like to get an engineering firm in to complete a study on the structure. Using his information determines the best course of action for the future of the structure, and gets the needed repairs completed in 2016. 6. The bridge deck at the Beach is in need of repair/ replacement and will be budgeted for in 2016. Respectfully Submitted, Reviewed by: Jeff Slater Scott Gawley, CP , CGA Recreation Superintendent Administrator/Treasurer ii F 3f "i E i_ .. f fix_ �f ' rT r • Sd't� i I i5 S . y �'<' n �f �r - ® • 0- # v z .4 t �tq :t. 5ry! tiNi A r'} i f' '3.,t I'y•) INV IlL r 4-' t i �rlf• I I - .�..: r i zjy� fli �jj (' i __- nqL Facility Name: West Elgin Distribution System ORG#: 1266 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: There were no compliance or exceedance issues reported this quarter. SECOND QUARTER; APRIL: There were no compliance or exceedance issues reported this month. MAY: There were no compliance or exceedance issues reported this month. The Rodney Tower was taken out of service May 25th for cleaning and an internal inspection. The system was pressurized from the West Lorne Standpipe and the highlift pumps at the Tri- County Water Treatment Plant. There were low pressure complaints due to valves at tower not holding,which was resolved on the 26th of May. Tower was super chlorinated following AWWA standards, samples were obtained prior to bring the Tower back online the first week of June. JUNE: There were no compliance or exceedance issues reported this month. THIRD QUARTER: JULY: There were no compliance or exceedance issues reported this month. AUGUST: There were no compliance or exceedance issues reported this month. SEPTEMBER: There was an adverse water quality indicator (AWQI) at the Rodney Tower on September 9th. The lab obtained a result of NDOGN- No Data: Overgrown with Non Target. The limit is non- detectable in drinking water. Re-samples were taken the following two days with results of 0 cfu/ZOOmL. Reporting was completed to the Spill Action Centre (SAC) and the Medical Officer of Health (MOH) as required by the regulation. SECTION 2: INSPECTIONS FIRST QUARTER: JAN UARY: lJ There were no MOL or MOECC inspections for January. The MOECC routine inspection is scheduled in February. FEBRUARY: There were no MOL inspections for February. The MOECC routine inspection was conducted on February 24th, 2015 by Stephen Dunn. MARCH: The MOECC inspector Stephen Dunn was back on site to complete inspection of Rodney Tower and West Lorne Standpipe on March 18th. The inspection report was received on March 31st with an inspection rating of 100°x. There were no non-compliances identified and two recommended actions. The first recommendation was to undertake a comprehensive leak detection program if the future water loss is high. The second recommendation was for putting a screen on the overflow pipe at the Rodney Tower. This was completed when it was identified as an issue. SECOND QUARTER: There were no MOL or MOECC inspections during the second quarter. i THIRD QUARTER: JULY: There were no MOL or MOECC inspections during the month. AUGUST: There were no MOL or MOECC inspections during the month. SEPTEMBER: There were no MOIL or MOECC inspections during the month. SECTION 3: _QEMS UPDATE FIRST QUARTER: The internal audit of the QEMS is being conducted by Maegan Garber of OCWA. SECOND QUARTER: APRIL: The internal audit was completed on April 1St by Maegan Garber,the report was issued May 6th. MAY: The Internal Audit Report prepared by Maegan Garber identified 7 opportunities for improvement (OF]) and no non-conformances with the Drinking Water Quality Management Standard. The OFIs will be addressed during the Management Review process which is scheduled for July. JUNE: The External Audit was scheduled for August 11th, The Management Review will be conducted in July and updates to the Operational Plan will be completed in preparation for the external audit. THIRD QUARTER: JULY: The Management Review was conducted on July 6th, 2015. There were several action items identified which have all since been addressed. The Operational Plan was revised on July 28th and is now in the second revision. The risk assessment was reviewed during the management review meeting,there were minor revisions made. These were included in the second revision to the Operational Plan. AUGUST: The Year 1 Surveillance audit was completed on August 11, 2015 by Sandra Tavares of SAI Global. The report identified no non-conformances and 4 opportunities for improvement. These OFI's will be addressed during the next Management Review scheduled for July 2016. SEPTEMBER: Training was provided to staff to provide them with an overview of the Drinking Water Quality Management Standard and how it applies to their role as an operator. SECTION 4: PERFORMANCE ASSESSMENT REPORT(see attached Round Sheets) FIRST QUARTER: There were no issues with water quality for this quarter. SECOND QUARTER: There were no issues with water quality this quarter. Rodney Tower was taken offline for cleaning on May 25th. THMs are down 3% in 2015 (Jan and Apr samples) compared to the same time in 2014. THIRD QUARTER: JULY: Residuals in the system have been dropping with the warmer weather, but all remain within compliance limits. The THM running average for the system is 59.5µg/L, this is below the maximum allowable running average of 100ptg/L. AUGUST: Rodney Tower had low chlorine issues which resulted in additional monitoring and draining of the tower. SEPTEMBER: Low chlorine residuals were an issue at the Rodney Tower this month. The tower was isolated twice and flushed to re-fresh the water in the tower. Extra sampling was completed as result of the AWQI received on the 101H SECTION 5: OCCUPATIONAL HEALTH &SAFETY FIRST QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted this quarter. SECOND QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted this quarter. THIRD QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted this quarter. SECTION 6: GENERAL MAINTENANCE FIRST QUARTER: JANUARY: 05: Monthly meter readings 05, 12, 19, 26: Collected weekly bacti samples in the West Elgin distribution system 09: replaced wires on autoflusher remote opposite 21509 Hoskins Line; hydrant frozen on Talbot,thawed by operator but storz cap damaged, currently out of service, isolated and bagged 12: collected quarterly samples in the West Elgin distribution system;Thawed and replaced sample port on autoflusher at Crinan Line and Colley Road 02, 05, 07, 09, 12, 16, 19, 23, 26, 28, 30: West Elgin Facilities Checks and Readings 02, 09, 16, 22, 30: Weekly Autoflusher rounds in West Elgin 05, 22, 26, 27: Checking Chlorine Residual at Monthly Sample Points 19: Switched duty level transmitter to ultrasonic to pressure FEBRUARY: 04: Monthly meter readings 02, 09, 17, 23: Collected weekly bacti samples in the West Elgin distribution system 02: collected Schedule 15.1 (lead, alkalinity and pH) samples in the West Elgin distribution system 02, 03, 06, 09, 11, 13, 16, 17, 18, 20, 23, 27: West Elgin Facilities Checks and Readings 06, 13, 17, 20, 27: Weekly autoflusher rounds in West Elgin 17, 18, 19, 24: Checking Chlorine Residual at Monthly Sample Points 24: replaced autoflusher remote at Dymock and Dunborough i 25: sample station WE11 (behind Library) was disassembled and broken top cap was replaced. MARCH: 03: Monthly meter readings 04: OCWA Water Services Group arrived at 195 Maple St. in West Lorne at 12:00pm. They set up the thawing equipment outside a basement window and began the thawing process. Could not thaw and suspect that the service is frozen under the road;they couldn't reach far enough to get to the frozen section. Advised Municipality and ORO of the results. 02, 09, 16, 23, 30: Collected weekly bacti samples in the West Elgin distribution system 04, 11, 18, 25: West Elgin Facilities Checks and Readings 06, 13, 20, 27: Weekly autoflusher rounds in West Elgin 09, 10, 11: Checking Chlorine Residual at Monthly Sample Points 11:Thawed -curb stop for Sample Station #WE9 (Opposite 215 Queen St. Rodney) -Autoflusher#8 opposite 24988 Gray line -Autoflusher#9 24599 Thompson Line 18: Removed broken hydrant at intersection of Queens Line and Graham Road due to traffic accident 23: Replaced leaky water service saddle at Harper St. and Jane St. in Rodney SECOND QUARTER: f APRIL: 01, 02: Monthly meter readings 02: Annual test on backflow preventer 01, 02, 03, 06, 07, 08, 09, 10, 13, 15, 17, 20, 22, 24, 27, 29: Facility checks and readings at Rodney Tower 07, 13, 20, 27: Collection of weekly bacti samples in the West Elgin Distribution System 20: Quarterly distribution samples 02, 10, 17, 24, 30:Weekly autoflusher rounds 08, 09, 14, 29: Checking chlorine at monthly Sample Points 09, 10: Investigation of leak at Wardsville Meter Chamber; repairs planned 14: In preparation for the leak repair at Wardsville Meter Chamber a temporary test bypass was put in place to provide water to Beattie Haven to ensure working condition 15: Bypass set up for Wardsville Meter Chamber repair, replaced gasket and flange going from blue brute to meter on north side of meter 16, 20: West Elgin Monthly blow offs 29: Repairs started on hydrant at Queen St. and Graham Rd., hydrant barrel installed with traffic flange MAY: 01, 04, 06, 08, 11, 13, 18, 19, 22, 25: Facility checks and readings at Rodney Tower 04: Plan tested for Rodney tower isolation; by-passes opened in meter chambers and Rodney tower valves closed 06: Wolseley onsite to repair hydrant#3 on Graham Rd. 04, 11, 19, 25: Weekly bacti sample collection in the West Elgin Distribution System 01, 08, 14, 22, 29: Weekly autoflusher rounds 11, 12: Checking chlorine at monthly sample points 12, 13, 14, 25, 26, 27: West Elgin monthly blow offs 25: West Elgin system set up to drain Rodney tower; by-passes opened in Eagle West, Silver Clay and Marsh Line chambers, isolate tower 26: WATECH onsite at Rodney tower to perform dry inspection,tower cleaned and hatch repairs completed 27: Rodney tower refill began JUNE: 01: Rodney Tower overflowed and put back online 08: Pressure transmitter line flushed 02, 03, 08, 09, 10, 11, 12: Hydrant flushing in West Elgin 01,05,08,11,12,15,17,19,22,24,26,29: Facility checks and readings at Rodney Tower 01, 08, 15, 22, 29: Weekly Bacti sample collection in West Elgin Distribution System 15, 16, 18, 19, 22, 23, 24, 29: Checking chlorine at monthly sample points 10, 16, 18, 19, 22, 23, 24: West Elgin monthly blow offs 05, 11, 19, 26: Weekly autoflusher rounds 17: Hydrant repaired on Furnival Road in New Glasgow, stem replaced 25: Hydrant repaired on Furnival Road in front of Aldborough Public School, replaced lower end gaskets 23, 24: Chamber inspections THIRD QUARTE R: JULY: 02, 20, 31: Checking chlorine at monthly sample points 03, 10, 17, 24, 30: Weekly auto flusher rounds 07, 08, 30, 31: West Elgin monthly blow offs 13 - 16: Installed Flow Meter for Rotax paving company at the corner of Crinan and Dunborough daily 23: Performed live tap for new service at 25399 Silver Clay Line AUGUST: Checked chlorine at monthly Sample Points as per schedule. 03, 10, 17, 24, 31: Weekly Bacti sample collection in West Elgin Distribution System 07, 14, 21, 28: Weekly autoflusher rounds Facility checks and readings at Rodney Tower as per schedule. 01: Isolated tower and started flushing nearby hydrant while taking residuals, as a result of low chlorine alarm (see Section 7). Drained tower to 3.98m and flushed hydrants all the way back to Marsh and Furnival. 08: Fueled up Generator and prepared for scheduled power outage at Rodney Tower. Started generator for scheduled power outage at 6:20 and shut down generator at 7:30 returning to normal operating conditions. 13: Assisted Western Fire Protection with fire flow testing at Aldborough Public School. 20: Auto flusher on Gray Line dismantled itself during monthly flushing. Currently off at curb and out of service for repair. 25: 26: 27: 28: Met with A-Xcavating and West Elgin Municipality rep regarding Aldborough Public School hook up. Monitored tie in and turned valve on for pressure testing and super chlorinating new line. Flushed and sampled new line. 26: Flushed hydrant nearby the Tower, due to receiving low chlorine alarm (see Section 7), for 1 hr achieved 0.78 ppm also flushed hydrant at Marsh and Furnival and achieved 1.08 ppm. 28: Performed live tap for new service at dead end of Fourth St. in Rodney. SEPTEMBER: 03: Service connection at Aldborough Public School completed, all parts and pipes disinfected, blow off flushed. 02, 18: Rodney Tower isolated and system flushed due to low chlorine at Rodney Tower. 04, 11, 17, 18, 24: Weekly Auto flusher rounds. 08, 09, 14, 15, 25: Checking chlorine at monthly Sample Points. 08, 09, 15, 16, 23, 24, 25: West Elgin Monthly blow offs. 08, 14, 21, 28: Collection of weekly bacti samples in the West Elgin Distribution System. 01, 04, 07, 08, 09, 11, 14, 16, 21, 23, 25, 28, 30: facility checks and readings at Rodney Tower. 10: Resampling conducted after adverse sample obtained from Rodney Tower. 11: Second set of samples collected for adverse sample obtained from Rodney Tower on September 10th, 2015. 17: Hydrant taken apart at Aldborough Public School to diagnose issue, currently out of service. Hydrant parts are on order, and hydrant will be repaired once received. 22: Service leak at West Lorne Legion, main isolated for repair, main then flushed and samples collected. 23: Second set of samples collected from West Elgin Legion service repair. SECTION 7: ALARM SUMMARY FIRST QUARTER: JANUARY: No alarms this month. FEBRUARY: No alarms this month. MARCH: 01: 08:00-received call out for frozen water service at 195 Maple Street, in West Lorne. Temporary water service was put in place. SECOND QUARTER: APRIL: 14: Operator paged for water to be shut off at 24328 Marsh Line; customer had a leak inside house, shut off in meter pit. 22: Operator paged for locate for Hydro One to replace pole in front of the West Lorne Arena. MAY: No alarms this month. JUNE: 14: Operator called out for emergency water shut off at 174 Main Street, contractor at the residence damaged the water line. 22: HI/HIHI Alarm for Rodney Tower due to sticky altitude valve at the West Lorne Standpipe. Hushed altitude valve. 27: HI/HIHI Alarm for Rodney Tower due to sticky altitude valve at the West Lorne Standpipe. Flushed altitude valve. THIRD QUARTER: JULY: 04: Called out for possible main break at the corner of Chestnut and Ridge. Water pooling on vacant lot. Located curb stop, dug up for access to shut off. Curb stop remains shut off. AUGUST: 01: Called out to Rodney tower for low chlorine level. Refer to Section 6 for more details. 07: Called out to a leak inside home at 26548 Talbot Line. Shut off curb stop at 24:32 09: Called out to Low Level at Rodney tower (6.13m). Opened up Marsh Line Bypass and shut off flow to Wallacetown Tower. 10: Reported to Main Break on the corner of Graham and Gilbert Street in West Lorne. Found damaged coupler. Installed a new coupler, a curb stop and a piece of%" poly. 26: Low chlorine alarm at Rodney Tower, refer to Section 6 for more details. SEPTEMBER: 05: CH 65 low chlorine alarm, electrolyte replaced in cap on probe and analyzer calibrated; CH 65 high chlorine same day, re-calibration required 19: Communication failure, reset Micrologix to restore communication 28: Communications fault due to a power failure, output card reset and communication restored. SECTION 8: COMMUNITY COMPLAINTS & CONCERNS FIRST QUARTER: JANUARY: No complaints or concerns this month. FEBRUARY: 22: Operator called to 216 Furnival Road for possible main break, water in customer's basement. Service shut off due to break between house and service valve. MARCH: 02: Operator called to 8577 Furnival Road for air in the water. Operator explained why there was air in lines which satisfied the home owner's concerns. 09: Operator attended service repair at 195 Maple Street,West Lorne. Service was thawed and service was restored. 10: At customer's (195 Maple St., West Lorne) request, bacti sample was taken for lab analysis. Test results came back normal. Resident was issued a copy of Certificate of Analysis. 24: Operator called to 22938 Beattie Rd. for taste and odor complaint. Operator flushed hydrant for 30 mins. SECOND QUARTER: APRI L: No complaints or concerns this month. MAY: 19: Customer complaint about low pressure and air in the line on Graham Rd; curb stop located to ensure it was fully open and air relief valve was exercised. f 25: Operator called out due to loss of water to a customer on Hoskins Line in Rodney, upon arrival water had been restored; autoflusher on Hoskins was turned off by the Operator. 26: Low pressure complaints in Rodney,tower was not completely isolated. JUNE: 05: Customer complaint about water pooling by autoflusher on Marsh Line, wire broken on autoflusher and therefore did not turn off. Autoflusher repaired and now working properly. THIRD QUARTER: JULY: There were no complaints or concerns this month. AUGUST: 21: Notification from Municipal office about a leak at corner of Dunborough and Pioneer. Located valve and adjusted valve%turn to stop leak. 24: Customer complaint about bad odour and discoloration at 22938 Beattie Haven. Flushed hydrant for 30 min and accomplished clear water and a chlorine residual of 0.85ppm. SEPTEMBER: 18: Some customers in Rodney without water as a result of the Rodney Tower being isolated due to chlorine issues, hydrant flushing in the area to address the chlorine issue and high demand in other parts of the system. Water was restricted to other facilities to increase flow to Rodney. ...................... f .................... Oil it TL S � _ F":Y � T l 5i • A ® xs. 4� l i „i• y.y. 1 i F 4• r Facility Information: Facility Name: Rodney Wastewater Treatment Plant Facility Type: Municipal Classification: Class 2 Wastewater Collection,Class 2 Wastewater Treatment Operational Description: The collection system consists of sewers and one submersible pumping station.The treatment facility main elements are an extended aeration process designed for combined carbon removal and nitrification.The discharge of secondary clarifier:effluent is filtered and disinfected with ultraviolet light before being re-aerated and discharged to the Sixteen Mile Creek.The waste activated sludge is discharged to a lagoon for storage. Dual-point chemical addition alum:is used for phosphorus removal.Sodium hydroxide is added for control of alkalinity. Service Information Areas:Serviced: Village of Rodney Design Capacity: Total Design Capacity: 590 m3/day Total Annual Flow(2014 Data): 153,496 m3/year Average Day Flaw(2014 Data): 421 m3/day Maximum Day Flow(2014 Data): 903 m3/day Treatment Process Features: Effluent Receiver: Sixteen Mile Creek to Lake Erie Major Process: Extended aeration Phosphorus Removal: Continuous,Use of alum i Additional Treatment: Effluent filtration Discharge Mode: Continuous discharge Effluent Disinfection Practice: UV Disinfection Sludge Stabilization: Lagoon storage Contacts: Senior Operations Manager: Dale LeBritton 519:768-9925,cell 519:476-5898 Business Development Manager: Susan Sudden 5119:680-1310x7003 2 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: There have been no non-compliances reported for the first quarter. SECOND QUARTER: There were no non-compliances reported for the second quarter. THIRD QUARTER: There were no non-compliances reported for the third quarter. SECTION 2: INSPECTIONS FIRST QUARTER: There were no MOE or MOL inspections during this quarter. SECOND QUARTER: There were no MOECC or MOL inspections for the second quarter. THIRD QUARTER: There were no MOECC or MOL inspections for the third quarter. SECTION 3: PERFORMANCE ASSESSMENT REPORT(see attached): FIRST QUARTER: Flow for the first quarter has decreased by 15.6%compared to the first quarter of 2014. Due to the cold weather the plant treatment process was inhibited. All effluent sampling and results did meet compliance requirements identified in the Environmental Compliance Approval (ECA). However,the objectives for effluent BOD5 in February and March did not meet those identified in the ECA. SECOND QUARTER: Flow is down 15.1% compared to flows in 2014. Sampling and results met the Environmental Compliance Approval requirements. THIRD QUARTER: Flows are down 2.7%so far for 2015 compared to end of third quarter in 2015. All sampling and testing met Environmental Compliance Approval limits and objectives. SECTION 4: OCCUPATIONAL HEALTH & SAFETY FIRST QUARTER: 3 There were no Health and Safety issues identified this quarter. SECOND QUARTER: There were no Health and Safety issues identified this quarter. THIRD QUARTER: JULY: Office Building exit sign light bulb was replaced. There were no other hazards observed during inspection. AUGUST: There were no Health and Safety issues identified this month. SEPTEMBER: There were no Health and Safety issues identified this month. SECTION 5: GENERAL MAINTENANCE FIRST QUARTER: JANUARY: 08: Cleared off scum pit in clarifier 09: Sprayed down middle of clarifier and weirs and flushed scum pit 12: Heaters in filter building not working, checked fuse in breaker panel, fuse not working. Changed fused and blew another fuse. 14: Effluent pump not pumping, primed the pump three times and tested. Each time the pump would air lock. 14: Gerber Electric on site to investigate heater, one heater had three elements and transformer burnt, and the other heater had two elements burnt. 14: Flushed scum pit and middle of clarifier. 15:Took effluent pump a part, operators found small pieces of metal when the pump was taken apart. New pump was ordered. 21:Sprayed down effluent channel, middle of clarifier, weirs and scum pit 22: Ran gen set for monthly check. The generator ran for 15-20 minutes and shut off with over speed and overcrank fault lights. 29:Sprayed middle of clarifier,weirs, and flushed out scum pit FEBRUARY: 05: Removed RAS pump# 2 because it was plugged. Removed rags from impeller, and tested pump. 09:Alum line frozen, set up pump to take alum from tote 10:Thawed alum line, set pump to take alum from bulk tank 11: Alum line frozen, set up suction line to pump from tote 11: Sprayed down clarifier, weirs, and scum pit 12:Transferred Alum from bulk tank to tote 4 12: Covered alum line with tarp to protect line from the snow and wind 13: Cleared ice from scum pit 17: Channel 8 alarm-checked effluent channel, aerator faulted, reset fault 17: Flushed effluent channel and cleaned sample container 18: Removed ice from scum pit 19: Sprayed down UV Channel 19:Transferred alum from bulk tank to tote 23: Removed ice build-up from scum pit 24:Transferred alum from bulk tank to tote 24:Alum delivery received 27: Sprayed down middle of clarifier, weirs, and removed ice build up from scum pit MARCH: 02, 04, 06, 09, 11, 13, 18, 23, 24, 25, 26: Hosed down sand filters and UV channel 03, 05, 10, 12, 20, 26: Hosed down clarifier and weirs 04: Secured spring on clarifier mechanical arm 05: RAS pump 1 disassembled for cleaning; check valve also disassembled and cleaned 06: In house jar testing done to determine optimum alum dosage 09: Acutec onsite to inspect lifting devices 12, 19: Cleaned out aeration collection channel 17: Oil checked on mechanical mixers;gear boxes greased 18: Coupler on spider gear replaced on mechanical mixer 1 19:Transferred alum from large tank to tote 23: Flushed alum line SECOND QUARTER: APRIL: 02: Rodney pump station #1 pump pulled for cleaning due to plugging with debris. 01,06,08,10,13,15,17,20,22,24,27,29, Sprayed down Sand filters, UV channel clarifier, flush out and pump down scum pit. 02,16,30:Transferred Alum from storage tank to day tank. 09, 23: Cleared aeration weir channel of debris. 10: Disassembled final sampler inspected fittings and seals. Cleaned all internals,flushed thru with clear water, and programmed sampler, 16: Removed RAS pump due to blockage. Cleared debris and reinstalled pump. MAY: 04,06,08,11,13,15,18,20,22,25,27,29: Sprayed down Sand filters, UV channel clarifier,flush out and pump down scum pit. 05: Received Alum shipment 06: Installed decant pump into pump house. 07,21: Transferred Alum from storage tank to day tank. 11, disassembled bar screen to remove grit, rocks and other hard debris which clogged up bar screen scraper. 5 14,28: Cleared aeration weir channel of debris. JUNE: 01, 03, 05, 08, 10, 12, 15, 17, 19, 22, 24, 26, 29: Cleared debris from bar screen. Inspected, sprayed down clarifier and sand filters. Inspected U.V. Lights for proper operation and cleaned U.V. lights and channel for optimum performance. Drained moisture off air system for sand filters. 01: SCADA computer had to be rebooted and SCADA program reloaded (communication issue) due to scheduled power outage on 30/05/15. 03, 10, 17, 24: Inspection of Rodney Pump station. Operating pumps in hand mode to ensure proper operation. 05, 12, 19, 26: Cleaning of weirs in aeration channel and clarifier, and monitoring lagoon levels. 05: Shipped pump#2 from Rodney Pumping Station for warranty, and repairs to Flygt. 09: Nevtro is on site to make repairs to aeration mixing units#3,4, 6. 10: Ran Generator during area wide power outage. 12: Pumped down and cleaned filter reject chamber 14:Jutzi Heating and Cooling on site for TSSA Inspection for generator and as well at Rodney Pump Station. 17: Albert's Generator on site for generator annual service and inspection and as well at Rodney Pump Station. THIRD QUARTER: JULY: 03, 06, 08, 10, 13, 15, 17, 20, 22, 24, 27, 29, 30: Cleared debris from bar screen Inspected, sprayed down clarifier and sand filters. inspected U.V. Lights for proper operation and cleaned U.V. lights and channel for optimum performance. Drained moisture off air system for sand filters. 08, 15, 22, 29: Inspection of Rodney Pump station. Operating pumps in hand mode to ensure proper operation. 03, 10, 17, 24, 31: Cleaning of weirs in aeration channel and clarifier, and monitoring Lagoon levels. 16: Received Alum shipment 22: Pumped down and cleaned scum chamber. 24: SCADA computer had to be rebooted and SCADA program reloaded possible communication issue. 27: Pumped out and cleaned filter reject chamber due to power flicker. AUGUST: 03, 05, 07, 10, 12, 14, 17, 19, 21, 24, 25, 28: Cleared debris from bar screen Inspected, sprayed down clarifier and sand filters. Inspected U.V. Lights for proper operation and cleaned U.V. lights and channel for optimum performance. Drained moisture off air system for sand filters. Primed decant pump for lagoon and monitoring Lagoon levels. 03, 07, 10, 14, 17, 21, 24, 28: Inspection of Rodney Pump station. Operating pump in hand mode to ensure proper operation. 07: Ran Rodney Pump Station generator for monthly checks. 11: Cleaned out Aeration weir and clarifier, and pumped down and cleaned out scum chamber. 13: Flushed and cleaned out U.V. channel and light rack bulbs. 14: Pumped out rain water from Alum containment area. 6 18: Flushed and cleaned Alum dosing line, and dose pump. 20: Replaced controller switch for Aeration mixer motor#6. 28: Flushed and cleaned out U.V. channel and light rack bulbs. SEPTEMBER: 02, 04, 07, 09, 11, 14, 16, 18, 21, 23, 25, 28, 30: Cleared debris from bar screen Inspected, sprayed down clarifier and sand filters. Inspected U.V. Lights for proper operation and cleaned U.V. lights and channel for optimum performance. Drained moisture off air system for sand filters and monitoring Lagoon levels. 04, 07, 11, 14, 18, 21, 25, 28: Inspection of Rodney Pump station. Operating pumps in Band mode to ensure proper operation. 02: Cleaned and flushed alum dose lines and pump. 03: Pumped down and hosed out scum chamber. 04: Pumped out Alum containment area of standing rain water. 10: Fire Access and Safety completed annual Fire extinguisher inspection. 14: Cleaned and flushed alum dose lines and pump. 22: General Chemical on site for Alum delivery. 22: Ran Pump Station Generator for monthly check. SECTION 6: ALARM SUMMARY FIRST QUARTER: There were no alarms during this first quarter. SECOND QUARTER: APRIL: 09. 21:20 CH 8 high effluent level raised air lances for cleaning. 20: 01:45 CH 8 high effluent level diverted 18m3 to lagoon due to heavy rain. MAY: 22:01:30 Area wide power flicker reset main breaker and completed checks JUNE: 08: Channel 8 alarm, Arrived at 22:25 to find effluent flows were high due to heavy rain fall. Diverted flow after clarifier to lagoon in total 28m3. Monitored levels until stabilized. 10: Area wide power outage. Power came back on line and facility back to normal operations. 14: Paged for Channel#5 High Flow alarm due to heavy rain fall. Diverted to holding lagoon till flow stabilized and then returned flow to sand filters. 28: Paged for Channel #5 High Flow alarm due to heavy rain fall. Diverted to holding lagoon till flow stabilized and then returned flow to sand filters. THIRD QUARTER: JULY: 05: Called out for sewage back up on Third Street. Triple S was called in to vacuum out the line. Tom's Tile and Agricultural Flushing then was called in to clear blockage 7 AUG UST: 08: Diverted effluent to the lagoon due to planned power outage. Outage lasted for 2.75hrs. 19: Paged for Channel #7 reset Bristol system. 28: Hi level alarm in inlet raw channel. Moved high level float higher. All back to normal operation. SEPTEMBER: 18: Power outage due to area wide power flicker. Reset main breaker and return plant to normal operation. 19: Power outage due to area wide power flicker. Reset main breaker and return plant to normal operation. (3 occurrences) 28: Power outage due to area wide power flicker. Reset main breaker and return plant to normal operation. 29: Power outage due to area wide power flicker. Reset main breaker and return plant to normal operation. SECTION 7: COMMUNITY COMPLAINTS &CONCERNS FIRST QUARTER: There were no complaints or concerns for the first quarter. SECOND QUARTER: There were no complaints or concerns for the second quarter. THIRD QUARTER: There were no complaints or concerns for the third quarter. 8 L asp ® + AM Ab /I I . t 4£N jFri — ' } 'd E 1 < i3 r ; il L-1 r arFt . y x ,'',•� .�. J :Vi=i. „f a 5� I `i t }r' � Facility Information: Facility Name: West Lorne Wastewater Treatment Plant&Collection System Facility Type: Municipal Classification: Class 2 Wastewater Collection,Class 2 Wastewater Treatment Operational Description: The village of West Lorne is served by an extended aeration Wastewater Treatment Plant,comprised of aeration,clarification,filtration,disinfection and sludge disposal. Also included is the collection system with one pumping station and a sanitary sewer system. The operations are in accordance to ECA#3- 0442-90-938,which covers the entire plant including the pumping stations. The collection system consists of sewers and one submersible pumping station.The treatment facility main elements are an extended aeration process designed for combined carbon removal and nitrification.The discharge of secondary clarifier:effluent is filtered and disinfected with ultraviolet light before being reaerated and discharged to the Zoller Drain and then Brooks Creek.The waste activated sludge is discharged to a lagoon for storage. Dual-point chemical addition alum:is used for phosphorus removal.Sodium hydroxide is added for control of alkalinity. Service Information Areas Serviced: Village of West Lorne Design Capacity: Total Design Capacity: 900 m3lday Total Annual Flow(2014 Data): 209,885 m3lyear Average Day Flow(2014 Data): 575 m3/day Maximum Day Flow(2014 Data): 1,351 m3/day Treatment Process Features: Effluent Receiver: Zoller Drain to Brooks Creek to Lake Erie Major Process: Extended aeration Phosphorus Removal: Continuous,Alum addition Additional Treatment: Effluent filtration Discharge Mode: Continuous discharge Effluent Disinfection Practice: UV Disinfection Sludge Stabilization: Lagoon storage Contacts: Senior Operations Manager: Dale LeBritton 519:768-9925,cell 519:476-5898 Business Development Manager: Susan Budden 519:680-1310x7003 2 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: There were no non-compliances reported for the first quarter. SECOND QUARTER: There were no non-compliances reported for the second quarter. THIRD DARTER: There were no non-compliances reported for the third quarter. SECTION 2: INSPECTIONS FIRST-QUARTER: There were no MOECC or MOL inspections during the first quarter. SECOND QUARTER: There were no MOECC or MOIL inspections during the second quarter. THIRD QUARTER: There were no MOECC or MOIL inspections during the third quarter. SECTION 3: PERFORMANCE ASSESSMENT REPORT FIRST QUARTER: Flows are down 19.9%from 2014 raw flows, indicating that it has been a drier first quarter of 2015 compared to last year. All compliance sampling and results have met the Environmental Compliance Approval conditions. SECOND QUARTER: Flows are down 20%from 2014 raw flows. All sampling and results have met the Environmental Compliance Approval limits. THIRD QUARTER: Flows are down 14.2% so far for 2015 compared to end of third quarter 2014. All sampling and results have met Environmental Compliance limits and objectives. SECTION 4: OCCUPATIONAL HEALTH &SAFETY FIRST QUARTER: There were no Health and Safety concerns this quarter. 3 SECOND QUARTER: There were no Health and Safety concerns this quarter. THIRD QUARTER: JULY: Replaced burnt out lights in Grit Room. No other hazards were observed during inspection. AUGUST: There were no Health and Safety concerns this month. SEPTEMBER: There were no Health and Safety concerns this month. SECTIONS: GENERAL MAINTENANCE FIRST QUARTER: JAN UARY: 05:Troubleshooting on blower#2 due to excessive noise 08: Removed ice build up on west clarifier flight sprocket and chain 08, 09: Sprayed down middle of clarifier and weirs and flushed scum pit 22:Sprayed down clarifiers and UV channel 26: New Air onsite to remove gear box from blower#2 28: RAS pump 108 locked out due to fault 29: Nevtro onsite to pickup motor for blower#2; Nevtro back onsite to drop motor off with new bearings 30: RAS pump 108 pulled and cleaned; returned to normal operations FEBRUARY: 04: Sprayed down weirs of clarifiers 12: Sanitary Sewer onsite to get seed from aeration tanks for the Thorndale WWTP. One load was taken from East and West Aeration tanks 17: Hosed down UV Channel 20: Flights on East clarifier not moving due to ice build-up in front of flights. Chipped ice in front of flights 24: Alum delivery, bulk tank was at 2.165 and filled 2.917 25: Flights not moving on East Clarifier due to ice buildup on sprockets. Thawed ice on sprocket,flights moving ok 27: Channel 4 alarm at West Lorne Pump Station RPU to Dialer failure. Monitored the pump cycle, pumps are still pumping at set levels and tested the high level float and alarming at West Lorne WWTP. MARCH: 04, 06, 11, 12, 17, 18, 26, 27: Hosed down weirs and flights in clarifiers 4 09: Acutec onsite to inspect lifting devices; annual work orders completed on lifting devices 13: Flushed out alum system 16: Cleared and removed rags from aeration channel 20: Flushed grit bypass; hosed down clarifier and UV channel 24: Ran grit cycle 25: Ran generators at West Lorne WWTP and West Lorne Pump Station SECOND QUARTER: APRIL: 06, 10, 13, 17, 20, 24, 27, 30: Hosed down Clarifiers weirs, flights, chains and cleared effluent screens. 08, 15, 22, 29: Flushed influent channel, removed any misc. debris. 07, 09, 13, 15, 17, 20, 22, 24, 27, 29: cleared all aeration sprayers of debris ensuring 100%flow. 15: Engaged UV lights to process. 22, 29: Removed UV light racks for cleaning and visual inspection of condition of lights and seals. MAY: 01: St. Mary's Catholic School toured the facility. 04, 08, 11, 15, 19, 22, 25, 29: Hosed down Clarifiers weirs, flights, chains and cleared effluent screens. 05, 07, 12, 14, 19, 21, 26, 29: cleared all aeration sprayers of debris ensuring 100%flow. 05: Received Alum shipment, 06, 13, 20, 27: Flushed influent channel, removed any misc. debris. Removed UV light racks for cleaning and visual inspection of condition of lights and seals. 21: Ran generators at West Lorne Waste Water Treatment Plant and Marsh St. Pump Station. 29: Received and installed #2 pump at Marsh St. P.S. after repairs were completed. JUNE: 01, 03, 05, 08, 10, 12, 15, 17, 19, 22, 24, 26, 29: Cleared debris;from bar screen, aeration sprayers, floating debris from aeration cells, flushed grit centrifuge. Removed scum from clarifier. Inspected U.V. Lights for proper operation and cleaned U.V. lights and channel for optimum performance. Drained moisture off blower air system for aeration cells. 01: Installed#2 pump at Marsh St. Pump Station after repairs were completed by Nevtro. Tested pump in hand mode, engaged back into auto, returned to normal operation. 03, 10, 17, 24: Inspection of Marsh St. Pump station. Operating pumps in hand mode to ensure proper operation. 05, 12, 19, 26: Cleaning of weirs, flights and drive chains, and walls of clarifier, and monitoring East and West Lagoon levels. 10: Ran Generator during area wide power outage. 14:Jutzi Heating and Cooling on site for TSSA Inspection for generator and as well at Marsh St. P.S. 17:Albert's Generator on site for generator annual service and inspection and as well at Marsh St. P.S. THIRD QUARTER: JULY: 03, 06, 08, 10, 13, 15, 17, 20, 22, 24, 27, 29, and 30: Cleared debris; from bar screen, aeration sprayers, floating debris from aeration cells,flushed grit centrifuge. Removed scum from clarifier. 5 Inspected U.V. Lights for proper operation and cleaned U.V. lights and channel for optimum performance. Drained moisture off blower air system for aeration cells. 06, 13, 20, 27: Inspection of Marsh St. Pump station. Operating pumps in hand mode to ensure proper operation. 05, 12, 19, and 26: Cleaning of weirs, flights and drive chains, and walls of clarifier, and monitoring East and West Lagoon levels. 09: Started to transfer from East Lagoon to West Lagoon. 10: Completed transfer from East Lagoon to West Lagoon. 16: Received Alum shipment. 28: Ran generator for West Lorne WWTP and Marsh Street pump station for monthly checks. 29: Stopped decant pumping operations from West lagoon. AUGUST: 03, 05, 07, 10, 12, 14, 17, 19, 21, 24, 26, 28: Cleared debris; from bar screen, aeration sprayers, floating debris from aeration cells, flushed grit centrifuge. Removed scum from clarifier. Inspected U.V. Lights for proper operation and cleaned U.V. lights and channel for optimum performance. Drained moisture off blower air system for aeration cells. 03, 07, 10, 14, 17, 21, 24, 28: Inspection of Marsh Street Pump station. Operating pumps in hand mode to ensure proper operation. 04: Received approximately 3600L of sewage at Marsh Street Pump Station from Municipality. 13:Jutzi Heating and Cooling on site for upgrades to Generator to comply with TSSA Inspection. 18:Testing RAS pinch valve for normal operations. 19: Repaired RAS Pinch valve. 24: Ran Marsh St. Pump Station generator for monthly checks. 28: Ran West Lorne WWTP generator for monthly checks. SEPTEMBER: 02, 04, 07, 09, 11, 14, 16, 18, 21, 23, 25, 28, 30: Cleared debris;from bar screen, aeration sprayers, floating debris from aeration cells, flushed grit centrifuge. Removed scum from clarifier. Inspected U.V. Lights for proper operation and cleaned U.V. lights and channel for optimum performance. Drained moisture off blower air system for aeration cells. 04, 07, 11, 14, 18, 21, 25, 28: Inspection of Marsh Street Pump station. Operated pumps in hand mode to ensure proper operation. 10: Fire Access and Safety on site conducting annual fire extinguisher check. 22: General Chemical on site for Alum delivery. 25: Ran Generator at Marsh Street Pump Station for monthly checks. 28: Reboot SCADA computer due to loss of communications with Rodney Sewage Treatment Plant. 29: Ran Generator at facility for monthly checks. SECTION 6: ALARM SUMMARY FIRST QUARTER: There were no alarms this quarter. 6 SECOND QUARTER: APRIL: There were no alarms this month. MAY: There were no alarms this month. JUNE: 24: Paged for multiple (all channels) alarms. Inspection showed all systems where in normal operation. Possibly caused by dialer telecommunications issue. Dailer was inspected, reset, communication lines inspected, disconnected than reconnected which appears to of corrected this event. THIRD QUARTER: JULY: 1, — There were no alarms this month. AUGUST: 19: Lost Communications, Rebooted SCADA computer and had to switch ENG boards for normal operation to occur. SEPTEMBER: There were no alarms this month. SECTION 7: COMMUNITY COMPLAINTS& CONCERNS FIRST QUARTER: JANUARY: There were no complaints or concerns this month. FEBRUARY: There were no complaints or concerns this month. MARCH: 02: 169 Main Street, West Lorne -frozen sewer line,thawed by operator. SECOND QUARTER: There were no complaints or concerns this quarter. THIRD QUARTER: There were no complaints or concerns this quarter. 7 i E . . .M, , ' UTdHH1 011 111 HIM 5 11 �llallll�I 1 1, 6 8 6 5 Jill 8r9nr��B 111a�R a.7a� R�'a�e7s.7 on Wig Mimi M 1�111 �I I111 �l!�� 1 Miami s i 111,51 loo 10im limp! 11aiq Rill R �I Or I !I I I I I I Jill a 11 111 Roil an 9 ALI 1111 — � ® gif elgl 6 ail: d ' IIIIII imml MIN 11 . . BE is MW .( y OF a U ^ The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: JOHN NOOREN, DEPUTY CHIEF BUILDING OFFICIAL DATE: October, 2015 SUBJECT: SEPTEMBER BUILDING REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for September, 2015 No. of Permits Issued for Month of 2015 2014 September SFD New/Additions/Reno 1 3 Units Demolitions Storage New/Additions 1 Buildings Demolitions Garages/ New 2 Car Ports Demolitions Farm New/Additions 3 Buildings Demolitions Other New 1 .3 Demolitions Septic Permits 2 Renovations 1 2 Estimated Value for Month of September $ 12,100.00 $529,000.00 Permit Revenue for Month of September $ 285.00 $ 4,828.60 DISCUSSION: Inspections completed as requested and in accordance with Act. No. of Permits issued for year to date 2015 2014 SFD New/Additions 12 17 Units Demolitions Storage New/Additions 4 3 Buildings Demolitions Garages/ New 2 8 Car Ports Demolitions Farm New/Additions 10 12 Buildings Demolitions Other New/Additions 11 7 Demolitions 1 2 Septic Permits 11 6 Renovations 8 12 Estimated Value for Year $13,197,300 $ 2,666,584 Permit Revenue for Year $ 74,104.75 $ 15,408.08 DISCUSSION: Inspections completed as requested and in accordance with Act. Respectfully Sub ed Reviewed by: r L ohn Noo ott Cawley, C.P.A.,C.� Deputy Chief Building Official Administrator/Treas er V4p VHE 'p� F a ° N U i�wn The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: NORMA I. BRYANT DATE: OCTOBER 8, 2015 SUBJECT: BY-LAW ENFORCEMENT REPORT RECOMMENDATION: Receive and File INTRODUCTION: Monthly report for September, 2015 BACKGROUND: Fife # Nature of Complaint Action Taken Status 308 Untid ard, grass Order issued OPEN 316 Location of equipment COMPLIANT CLOSED 350 Grass, untidy yard COMPLAINT CLOSED 354 Grass COMPLIANT CLOSED 357 Untidy yard Order issued OPEN 358 Zoning issue Letter issued OPEN 360 Fencing of livestock Letter issued OPEN 361 Compost along fence Under investigation OPEN 362 Location of temporary structure Under investi ation OPEN 363 Grass Under investi ation OPEN 364 Garbage COMPLIANT CLOSED 365 Dog excrement Under investigation OPEN Respectfully Submitted, Reviewed by: 7u�� ` �/ - /✓ Norma I. Bryant, Hon AMCT ott A, Gawley, CPA GA Clerk Administrator/Treasurer C'— E3 cl 1/ y1t .MOVNd �\` P s f1 I a A Uu m 2 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Clerk DATE: October 8, 2015 SUBJECT: Household Hazardous Waste Day RECOMMENDATION: For information only INTRODUCTION: A joint Household Hazardous Waste Day was held on Saturday August 15, 2015 at the West Elgin Public Works Garage. DISCUSSION: A total of 216 vehicles were processed, 41 from Dutton Dunwich and 216 from West Elgin. A summary of materials collected this year, with comparisons back to 2007, is attached. The City of London is applying for an ECA amendment for their landfill that is adjacent to the MRF facility. This amendment includes the extension to all municipalities in Elgin County to access their Household Hazardous Waste Depot. This would allow residents of West Elgin (and Dutton/Dunwich) to take their household hazardous waste items to this facility, rather than stockpiling them for a yearly event. We are proposing that at the 2016 event, a poll is taken of the users to see the reaction to going to London rather than a yearly event. To date notice of the grant amount has not been received so the amount owing for West Elgin is unknown. Respectfully Submitted, Reviewed by: Norma I. Bryant, Hon A,AMCT Scott Gawley, A, CGA Clerk AdministratorfFreasurer Attachments Household Hazardous Waste Day data uy cn N f v� a7 sn u�f V)! Lo am! us I 0 V)}?I mtY m Y v � ml 1 l itil�rlc� N � l ° ° Q j a�Qlol Ido o a Ca ° Iw o l }i co MO N1OI ld;lri�l �l r i f LO N�� I k! i A�im, N 1 L.6 I I fD �r 0 C7 O O O O alol 0 0 0 0 l �I 0 0 0 0 0 C D l l I I ++ I � N N � rAu.); EOr l CO O_ O •-j l M N N U N 01 w cn 7- co .. I U}I Ul� �C.�. N; ' I�Ico,M r 2 2 L7 L7 YI � �I iY � Y co 14 N + "_= "" q11=l_I Ial_lO N1N - = •_- N r °�- !u iO a OIQ! iQ O; INiOIM'I :O�Q Or O o O di CCD,, O,` iQ 1O1O1Ql I� N N LO! r. 1U-) I IrirllS7 rO' L N_ M I C C3): D co, N I N ur I W 0 ti M Nlli L3lYi OIICAII , L31 `}I ". :r O;N -'o pp E l=1 I_I�,i MITI _ �f r- �i T r (V o!o 0 0l olo � o ' it 0 0 o a. 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C''"a � U r '�l L o coca _c i I r a)3 V U u UI a)1 LIB', �: a)I-I `i a}. .,..; w i 'm 'c 'c: c, ZIp,'�: �: NI l E O' Ni cn:21a� U ml ml cal I � m Q! � 01�; �1 � u°, mlmlx E O• WIC a) z5�' fC ml � m , ml o mISOIQ o; n ca m _� O 21 CL CL c CI c' m m �I m. o 0 w; c: a� M; o EL Z VJVUMt YS( Q N 4 o a -A rn x 2Y�Y The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Clerk DATE: October S, 2015 SUBJECT: MPoWER Committee RECOMMENDATION: THAT Council approves the following: 1. Section 2 of By-law No. 2006-14 be amended to read: "To enhance and create the tourism, culture and economic development of the Western Elgin Region." 2. An advertisement be placed in the Chronicle and on the municipal website to seek additional members for the MPoWER Committee. INTRODUCTION: The MPoWER Committee has requested that Council amend their establishment by-law amongst other items. BACKGROUND: By-law No. 2006-14 established the MPoWER Committee, copy attached. DISCUSSION: 1. Amendment to By-la Section 2 of By-law No. 2006-14 provides for the Mandate of the Committee. The Committee has requested that economic development be added to this mandate. Section 2 would read: "To enhance and create the tourism, culture and economic development of the Western Elgin Region." 2. Committee Members Section 3(a) of the by-law states that "the Committee shall be composed of nine members including one member of Council and eight appointed at large". Further, the appointment of members shall occur annually by Council. MPoWER has requested that an advertisement be placed in the Chronicle seeking additional members of the committee. 3. Community Expo Who will take the lead on the Community Expo is being questioned. This can be reviewed at a later date. Respectfully Submitted, Reviewed by: Norma I. Bryant, HonsA,AMCT cott Gawley, CPA, A Clerk AdministratorlTr surer Attachments By-law No. 2006-14 I THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN BY-LAW 2006-14 A BY-LAW TO ESTABLISH THE MARKETING PARTNERS OF WESTERN ELGIN REGION COMMITTEE WHEREAS Section 8,of the Municipal Act, 2001, 5.0. 2001, c.25, as amended, provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority; AND WHEREAS Section 5 (3)of the Municipal Act provides that a municipal power shall be exercised by by-law; AND WHEREAS Council of the Corporation of the Municipality of West Elgin deems it necessary to establish the Marketing Partners of Western Elgin Region Committee to promote tourism in the community; NOW THEREFORE the Council of the Municipality of West Elgin enacts as follows: 1. In this by-law: a) Committee means the Marketing Partners of Western Elgin Region Committee; b) Council means the Council of the Corporation of the Municipality of West Elgin; c) Municipality means the Corporation of the Municipality of West Elgin 2. MANDATE: To enhance and create the tourism and culture of Western Elgin Region 3. APPOINTMENTS a) The Committee shall be composed of nine members including one member of Council and eight appointed at large. b) Members of the Committee shall be appointed annually by the Council of the Corporation of the Municipality of West Elgin. c) The structure of the Committee shall be: i) Chair, ii) Secretary, iii) Treasurer iv) Council member v) 5 members 4. ADMINISTRATION a) In carrying out the provisions of this By-law the Committee shall, at all times be the agent of the Municipality of West Elgin and while acting bona fide within the limits of the authority of this by-law, neither the Committee nor any member thereof, shall incur any liability by reason of anything done or left undone by the Committee; provided, however,that nothing in the paragraph contained shall authorize or empower the Committee to incur any debt, liability or obligation for which the Municipality of West Elgin shall become Gable,without previously obtaining the consent of Council. b) The Committee shall meet at the call of the Chair. c) The members of the Committee shall be appointed by resolution of the Council of the Municipality of West Elgin. 5. FINANCIAL a) Annually, by March 3155,the Committee shall submit and interpret to the Council a budget for Council approval and shall make to the Council full and complete annual and other reports as required. b) The Committee shall not have its own bank. All deposits and payments shall be made though the Treasurer of the Municipality of West Elgin, c) The Committee may solicit or receive on behalf of the municipality any gifts or bequests of money or services or any donations. 6. That this by-law will come into force and effect upon final passing thereof. READ a FIRST and SECOND TIME this 131'day of April, 2006. READ a THIRD TIME and FINALLY PASSED this 131h day of April,2006. MAYOR CLERK 4 September 22, 2015 Municipality of West Elgin 22413 Hoskins Line, Rodney, ON NOL 2C0 Attention Mayor and Council, On November 27, 2015 the Optimist Club of West Lorne will be hosting the annual Santa Claus Parade in West Lorne. The parade begins at 7:00 p.m. Starting at Gilbert Street then south on Graham Street through the intersection at Pioneer Line/Main Street and then ending at the West Elgin Arena where Santa and Mrs. Claus will disembark to visit with the local children and hand out candy bags.The remainder of the floats will continue on south to West Elgin Secondary School parking lot adjacent to West Elgin Senior Elementary School. The parade should last approximately 1 hour. We are looking for assistance for the following: —Road closure assistance at the intersection of Main Street/Pioneer Line Pylons for side streets (Optimist members are available to man these) Monies to assist with the cost of the parade. Invoices/Receipts will be sent at a later date. The OPP have already been contacted for closure from the 401 and Graham Road at Marsh Line but I am still waiting on confirmation at this time. We thank you in advance and invite you to join us. Our parade theme this year is"IT'S YOUR CHRISTMAS" Yours in Optimism, Karen Goncalves Optimist Club of West Lorne Parade Co-Chair Norma B ant ` From: Scott Gawley<sgawley @westelgin.net> Sent: September-28-15 1.44 PM To: spray @westelgin.net � d Cc: Norma Bryant Subject: FW: Municipal Christmas Party This will have to go to council for approval. R. Scott Gawley CPA,CGA C.A.O./Treasurer Municipality of West Elgin From: Jeff Slater [mailto:arena westel in.net] Sent: September-28-15 9:13 AM To: 'Scott Gawley' Subject: RE: Municipal Christmas Party The Rodney Fire Fighters Association has made alternate plans and will be asking the Municipality for the same as last year, I believ it was$ 50.00 per fire fighter in attendance. From: Scott Gawley [mailto:sgawley@westelg in.net] Sent: September-22-15 2:40 PM To: 'Bernie Wiehle'; Mary Bodnar; Richard Leatham; Joe Seman Jr; Jonathan Wolf; Lee Gosnell; Jeff Slater; Ann Smith Subject: Municipal Christmas Party I know it is a little early, Rick McFadden was asking what the municipality was doing for Christmas Party. Any thoughts what to do this year. Rick has a line a band. Please let me know and we can collect all the ideas. R. Scott Gawley CPA,CGA C.A.Q./Treasurer Municipality of West Elgin Norma Bryant From: Beatty, Maureen MAH <Maureen.Beatt ty ( ) y @ontario.ca> Sent: September-30-15 12:08 PM To; Undisclosed recipients: Subject: FW: Ministry of Municipal Affairs and Housing -2015 Ontario West Municipal Conference- Friday, November 20, 2015 - Best Western Lamplighter Inn &Conference Centre, London, ON Importance: High CONFERENCE REGISTRATION IS NOW OPEN !!!! 2095 ONTARIO WEST MUNICIPAL CONFERENCE— Friday, November 20, 2015 This is a reminder to register for the Ministry of Municipal Affairs and Housing's 2015 Ontario West Municipal Conference to be held in the City of London on Friday, November 20, 2015. The conference will be of interest to elected municipal officials, municipal staff, municipal organizations and partner provincial ministries. (Please share this information with municipal staff and elected members of Council). The registration form and additional information is located on the Association of Municipalities of Ontario webpage. Connect on this link: Conference Registration Theme: "Linkages" Date: Friday, November 20, 2015 Location: Best Western Plus Lamplighter Inn & Conference Centre, 591 Wellington Road South, London, ON Link to Lampliahter Website Registration Fee: $ 225 (HST included) Registration Fee provides full day attendance, hot breakfast, lunch and refreshments Accommodation: To arrange overnight accommodation at the Best Western Plus Lamplighter Inn & Conference Centre, please call 519-581-7151. Rates start at$104 plus applicable taxes (depending on the room style). When reserving, please state to the reservation agent that you are attending the Ministry of Municipal Affairs and Housing's 2015 Ontario West Municipal Conference. KEYNOTE SPEAKER—MIKE HARCOURT Mike Harcourt is the former Premier of British Columbia and former Mayor of the City of Vancouver. He helped the Province earn its reputation as one of the most liveable places in the world. Harcourt brings his experience and enthusiasm to the stage when speaking on the importance of creating vibrant, sustainable cities. After stepping down from politics, he was appointed by the Prime Minister to serve as a member of the National Round Table on the Environment and i Economy. There, he served on the Executive Committee and Chaired the Urban Sustainability Program. He was also a federally appointed BC Treaty Commissioner and was Chair of the Prime Minister's Advisory Committee for Cities and Communities. Harcourt is currently Chair of the University of British Columbia's (UBC) Regional Sustainability Council for sustainability initiatives, as well as associate director of the Centre for Sustainability Continuing Studies at UBC. In addition to acting as Chairman of Quality Urban Energy Systems for Tomorrow, he chairs the Canadian Electricity Association's Sustainable Electricity Program Advisory Panel and is the lead faculty in the United Way's Public Policy Institute. He was also named Officer of the Order of Canada in 2012. PLENARY SPEAKER-- LAURA PETTIGREW OFFICE OF THE ONTARIO OMBUDSMAN Laura Pettigrew will provide an overview on the Public Sector and MPP Accountability and Transparency Act and amendments to the Ombudsman Act, specifically on the pending expansion of the Ombudsman's authority in the municipal sector. She will also provide some insight into how Ontario Ombudsman's office functions. CONCURRENT SESSIONS: Session descriptions can be found at: Concurrent Sessions Bill 73: The Proposed Smart Growth for our Communities Act Integrating Core Asset Management Practices and Growth Planning Management Rural Renaissance: Creative Practices in Rural Communities Long Term Affordable Housing Strategy Update Community Hubs: Public Spaces to Serve Communities Taking Action: Preparing Communities to Manage Climate change MPAC: Preparing for the 2016 Assessment Update Public Sector and MPP Accountability and Transparency Act Getting to Know the Building Code Planning, Municipal Decision Making and Human Rights CONTACTS FOR FURTHER INFORMATION: Conference Chair: Tony Brutto, MSO-Western, 1-800-265-4736 or 519-873-4032 Email: tony.brutto(Dontario.ca Conference Co-Chair: Bruce Curtis, MSO-Western, 1-800-265-4736 or 519-873-4026 Email: bruce.curtis(a)ontario.ca AMO Registration: Anita Surujdeo, AMO, 1-877-426-6527 Ext. 344 Email: asurujdeoCaD-amo.on.ca 2 (Please note that we have separate group email lists for CAOs, Clerks and Treasurers. You may receive duplicates of this email) M cw�.f-eew T3 ea�Fy Maureen Beatty, Municipal Advisor Ministry of Municipal Affairs and Housing 659 Exeter Road, 2"d Floor, London,ON N6E 11-3 519-873-4029 or 1-800-265-4736 3 n Norma Bryant From: Anne Morrisey<a.morrisey @tvdsb.on.ca> Sent: October-02-15 12:06 PM To: nbryant @westelgin.net Subject: Pledge to End Bullying Hi Norma: Please find attached an invitation to attend The Pledge to End Bullying that is happening here at the school on Thursday, - November 19 at 11:30. Please extend the invitation to Council and perhaps put it on the next agenda. We would love a strong presence from Council to send a clear message that bullying will not be accepted in our schools, work places, the home, or in the community. To that end we have invited all of our parents/guardians and many members of our community part ners/businesses. Please RSVP by return email or call the school at 519-785-0811, ext. 2. Thank you, Anne Anne Morrisey Aldborough Public School Elementary Administrative Secretary 519-785-0811 or Extension 44000 First Class E-Mail: aldboroughCcb-tvdsb.on.ca Confidentiality Warning: This message and any attachments are intended only for the use of the intended recipient(s) and may contain confidential or personal information that may be subject to the provisions of the Municipal Freedom of Information and Protection of Privacy Act. If you are not the intended recipient or an authorized representative of the intended recipient, you are notified that any dissemination of this communication is strictly prohibited. If you have received this communication in error, please notify the sender immediately and delete the message and any attachments. 1 �Q , Aldborough Public School 11443 Furnival Road, RR3, Rodney, ON NOL 2CO C Phone: 519-785-0811 Fax: 519-785-2143 A/C 5 4� Principal: Mr. Dale Mitchell Secretary: Ms. Anne Morrisey 2015 October 01 Dear Parents/Guardians/Community Members: The story of The Pledge: Please In May of 2010, following the tragic death of a St. Thomas student-where join us • bullying was considered a factor, Bill Tucker,then TVDSB Director of Education, established the Director's Community Task Force on Anti-Bullying • be r 19 which included representatives from 17 organizations that deal with bullying • • issues in Thames Valley. " • • The results of the Task Force research determined that incidents of bullying • • and responsibility for bullying prevention are not restricted to schools;they Pledge. to are community challenges. Among the recommendations was raising u yin awareness about bullying and bullying prevention in the community. CTV London was represented on the Task Force and pitched the idea of"The Pledge to End Bullying" to engage everyone in making a verbal commitment to end bullying behavior. The goal of the Pledge campaign is to reach members of the Thames Valley community with the coordinated and consistent message that bullying is unacceptable in schools and everywhere else in our community. What is bullying? It is unfair and one sided. It happens when someone keeps hurting, frightening,threatening, or leaving someone out on purpose. Please join us. Please join us in a community wide taking of The Pledge at 11:30 a.m. on Thursday, November 19 in our gymnasium. Sincerely, The Pledge Co-Chairs—Ms. deVries, Mrs. Gaspar, Mrs. Pearson, and Ms. Morrisey n-unty . .�a;(inisi�b}tfaYO is MEMO TO: Elgin Group — Municipalities PRO Jim Runrisrhi_ih, nirprtnr of Finnnrial Rprvirps DATE: September 30, 2015 SUBJECT: 2096 Policing Costs Billing Statement Attached is an analysis of the 2016 Municipal Policing Billing Statement letter from the OPP dated September 24, 2015. Compared to the 2015 budget, based on last year's billing. statement (reconciliation pending), 2096 estimated costs of $6,010,000 are lower by $164,000. Tne most significant Improvement was In base costs being lowered by V per household down to $193 resulting in a $89,000 reduction in costs: New grants for prisoner transportation and court security contributed to lower costs by almost $5 per household or$88,000. In 2016, Malahido had itc incroaeo in. billing cappod and Southwold had a portion of its reduction in billing clawed back. In 2016 none of the Elgin municipalities are in a cap or claw back position. The impact of moving from being in the caplclawback program in 2015 to being out of it in 2016 is resulting in an increase in cost for Malahide of$17,000 and a reduction in cost for Southwold of $59.000. Elgin Group's share of the provincial calls for service of 1.452% in 2015 billing model has improved marginally to 1.445% in the 2016 billing model and would have resulted in a small improvement of less than $10,000 had the overall provincial costs for calls for service remained unchanged. However, with the Increase in provincial costs, Elgin croup will see an Increase In the cost Tor calls for service of$73,000 or $2 per household. Minor changes in overtime, court security and other costs resulted in a $1 per household improvement or $19,000. It should also be noted that updated houoohold figuroc in tho 2016 etatomont chow an inoreace of 246 houeoholde. Please do not hesitate to contact this office if you require any additional information. Thank you, Jim Bundschuh an�yy W Ol O N m N [O N°m uvi mQ{mD �9c �iav#£Aa Iq N 1fl dri C. (p�1 N N 1p o M M lLL[7l m O N N M T oo m m�fp0 n c: to 69 �Vi �BSo OS�Ii�fR F ro.-vomnrn XL 11 E.3 u Mimeo�i.nv 0 0 0 0 o n 5 el�visnin�n�i 0 v c � mowm Boa .y .`r f0 � °�°� ` of V-CnU�N .O N N O F ra vi vy t9w» E ci M z o 3.m o 0 c m �x oao � �� U � a � w W m U F oNVr`5� N 65 ia°tgcg°a�°tndd cb E incS�s~ im�R°r D a add I O n6� mN 'z a d m Q p o o m N v r n P o CV Mdi�F9 U9 W W m N m m N 4 4 V �NN me-ffVVV m 64 e3�H}fA�iW m N �m m eo u7 7 of r N O t � d N 0 Y C U "5 Norma Bryant From:: Scott Gawley<sgawley @westelgin.net> Sent: September-28-15 8:05 AM To: spray @westelgin.net Cc: Norma Bryant Subject: FW: Approved MPoWER Minutes of June 25, 2015 Meeting For next council meeting R. Scott Gawley CPA,CGA C.A.O./Treasurer Municipality of West Elgin From: westelginfarmgirl(dyahoo.ca [mallto:westelginfarmgirla.yahoo.ea] Sent: September-27-15 7:54 AM To: Scott Gawley Subject: Approved MPoWER Minutes of June 25, 2015 Meeting MPoWER Meeting-June 25 2015 Meeting called to order at 6:35 PM Present: Robert White (chairman), Mary Bodnar(treasurer), Yvonne Brooks (vice chain, Bonnie Robertson, Caren Emery, Karen Kendrick (secretary) Minutes of May 28 meeting accepted as distributed; moved by Yvonne, seconded by Bonnie. Carried. Draw Boxes for HfC- Bonnie reported that a new discount store will be opening in the former Besley's location. She will check with potential owner about anticipated opening date and possibility of obtaining boxes for HfC. Bonnie will report back at the next meeting. Event Signage Location - Discussion if each of the three (3) signs welcoming visitors to the Municipality of Dutton Dunwich are on municipal or county-owned land. Yvonne contacted their CAO who will contact their roads department to verify location is not on county property. If on municipal land, approval will be sought to attach an event sign to the municipal welcome sign on already installed hooks. Each sign will be 16" x 96"; cost for each is $102 from The Sign Guy. Moved by Yvonne, seconded by Caren that signs be ordered from The Sign Guy for a cost of$306 plus tax, once approval has been obtained from Dutton Dunwich.Carried. Yvonne to give updated report at next meeting. CCC Event- MPoWER committee members will ensure the booth is manned during the event. West Lorne Amazing Sidewalk Sale - new annual event organized by Caren and Karen. Caren has contacted the Optimists to ask if the event was held on the same weekend as the 5K run, can the sidewalk sale be included in their ads? Caren was told that the Optimists are not in charge of advertizing but anything local with ads we can tack onto, Alternate date for sidewalk sale discussed - Cup Weekend in West Lorne (Sat. Aug 8); Legion could host an inside yard sale/location for home-based businesses. Moving the event to Aug 8 allows for using a soccer- theme for ads. Caren and Karen will continue with plans for this event and report post-event at the next meeting. Next meeting will be September 24, or at the call of the chair if needed. i Motion to adjourn at 7:30 PM; moved by Caren, seconded by Mary. Carried. * Motion to adopt the minutes of the June 25, 2015 meeting of MPoWER as presented - moved by Karen, seconded by Yvonne. Carried. Sent from my BlackBerry 10 smartphone on the Bell network. z