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November 12, 2015 MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING November 12, 2015 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al — A8) October 22, 2015 Council *October 22, 2015 Public Meeting - Rezoning - Lot 24, Concession S (Small) BUSINESS ARISING FROM MINUTES DELEGATIONS 9;30 a.m. Kimberly Earls, South Central Ontario Regional Economic Development Corporation (SCOR EDC) (DT) REPORTS (C1-C10) 1. ROADS a) `Monthly Report b) *Report— Main Street—West Lorne c) *Report— Landfill Operations/Clean-up 2. RECREATIONIEMERGENCY MANAGEMENT a) *Monthly Report 3. WATER DISTRIBUTION SYSTEM a) *Operations Report b) *Report- Review and Provision of Infrastructure for the West Elgin Distribution System November 12, 2015 ............. Page 2 4. WASTEWATER a) *Report— Ontario Community Infrastructure Fund Application 5. BUILDING a) *Monthly Report 6. BY-LAW ENFORCEMENT a) *Monthly Report 7. DRAINS S. ADMINISTRATION a) *Report - Changes to Property Assessment Appeals Process b) *Report - Proposed Grant Program for Tax Incentives, Planning Application and Building Permit Fees c) *Report - Change of Vendor - Water Meter Reading Services d) *Report— Q3 Financials e) Livestock Kill — Campbell 9. PLANNING 10. ACCOUNTS CORRESPONDENCE (D1 — D12) COUNCIL CONSIDERATION — ACTION RECOMMENDED: 1.* Municipality of Chatham Kent— Notice of Adoption of Official Plan Amendment No. 41; 2.* Municipality of Dutton Dunwich — Notice of Open House and Public Meeting concerning an amendment to the Zoning Bylaw; 3.* Save the Nation — Request for support that IESO refuse consideration of all RFP's that impact "Non Willing Hosts"; 4.* Elgin St. Thomas Public Health -- 2015 Nutritious Food Basket; 5. Rodney Fair Tractor Pull Committee —Thank you for supporting the 2015 Rodney Fair Truck and Tractor Pull; 6.* Elgin Incentives - Community Improvement Project; 7.* SCOR EDC — Presentation to Partner Councils; November 12, 2015 ............. Page 3 8.* Karen Kendrick -- Report and thank you for the Municipality of West Elgin's support of the 2015 Western Elgin Community Expo; RECOMMENDED TO ACCEPT & FILE: 9. AMO • Watchfile — October 22, 2015; • Watchfile — October 29, 2015; • Watchfile — November 5, 2015; 10. Elgin County — Council Highlights, October 27, 2015; 11. Thames Talbot Land Trust — The Tattler, November 2015; 12. Ministry of Economic Development, Employment and Infrastructure — Nomination for the David C. Onley Award for Leadership in Accessibility. BY-LAWS: By-law No. 2015-80 Authorize Agreement with Olameter MINUTES (E1) NOTICE OF MOTION OTHER BUSINESS (G1) 1. Council Announcements 2. Closed Session • Personal matters about an identifiable individual (M.A. s.239(2)(b); • A proposed or pending acquisition or disposition of land (M.A. s.239(2)(c) CONFIRMING BY-LAW ADJOURNMENT November 12, 2015 ............. Page 4 NEXT MEETINGS: November 26, 2015 Council November 26, 2015 Public Meeting - Draft Plan of Condominium and Rezoning - Part Lot 5, Concession 14 (Lighthouse Waterfront Inc.) November 26, 2015 Public Meeting - Rezoning - Part Lot 7, Concession Gore (Moore) December 15, 2015 Tri County Water Board at 7:00 p.m. Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS OCTOBER 22,2015 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Joe Seman, Jonathan Wolf(arrived at 10:15 a.m.), Richard Leatham STAFF PRESENT Scott Gawley, CAOIClerk Norma Bryant Heather James, Planner Kamran Ali,Treasurer Spencer Pray, Deputy Clerk ALSO PRESENT CALL TO ORDER The Mayor called the meeting to order at 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None declared. ADOPTION OF AGENDA RES. NO.1 Moved by Bodnar Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin approves the agenda for October 22, 2015 as printed and circulated with the following addition; By-law No. 2015-72 Rezoning Amendment(Small) DISPOSITION: Carried APPROVAL OF MINUTES RES. NO.2 Moved by Leatham Seconded by Bodnar RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated. October 8, 2015 Council DISPOSITION: Carried BUSINESS ARISING FROM MINUTES DELEGATIONS 9:30 a.m. Public Meetin —Council recessed to hold a public meeting on a rezoning application (Small) and reconvened their meeting thereafter. October 22, 2015 .....Page 2 of 6 10:00 a.m. Elizabeth VanHooren—General Manager—KCCA Also in attendance: Don Pearson-General Manager-LTVCA Elizabeth VanHooren gave a Power Point presention to Council on the Elgin County Shoreline Management Plan. Ms.VanHooren noted that erosion is a natural unstoppable process and that Elgin County communities ought to consider a managed retreat approach to new developments along the shoreline. The Lake Erie Shoreline currently experiences an above average erosion rate of 0.6m to 4.5m annually. The Elgin County Shoreline Management Plan is being brought forward to be integrated into the Elgin County Official Plan on November 24, 2015. Ms.VanHooren asked Council to consider continuing allowing a municipal employee to sit on the Technical Committee for the Shoreline Management Plan. REPORTS 1. ROADS 2, RECREATION/EMERGENCY MANAGEMENT a Report—West Elgin Communit y Pool RES. NO.3 Moved by Leatham Seconded by Seman RESOLVED that the Report—West Elgin Community dated September 15,2015 be received. DISPOSITION: Carried b) Report—Day Camp Report RES. NOA Moved by Bodnar Seconded by Seman RESOLVED that the Report—Day Camp Report be received. DISPOSITION: Carried 3.WATER DISTRIBUTION SYSTEM 4.WASTEWATER 5. BUILDING 6. BY-LAW ENFORCEMENT 7. DRAINS a Apnortionment of Drainage Assessment Small RES, NO.5 Moved by Bodnar Seconded by Leatham RESOLVED that the Council approves the agreement on share of drainage assessment on the Robinson Drain as requested by R. Small under Section 65 (2) of the Drainage Act. October 22, 2015 .....Page 3 of 6 RES. NO.5 Cont'd Robinson Drain (Closed Portion) Original Assessment New Assessment Concession 8 Pt. Lot 24 17.6 HA. 17.2 HA. 0.43 HA. Benefit-$0.00 Benefit-$0.00 Benefit-$0.00 Outlet -$1,240.00 Outlet-$1,210.00 Outlet-$30.00 Robinson Drain (Branch `A') Original Assessment New Assessment Concession 8 Pt. Lot 24 17.6 HA. 17.2 HA. 0.43 HA. Benefit-$300.00 Benefit-$292.00 Benefit-$8.00 Outlet-$810.00 Outlet-$790.00 Outlet-$20.00 Robinson Drain (Open Portion) Original Assessment New Assessment Concession 8 Pt. Lot 24 20.2 HA. 19.77 HA. 0.43 HA. Benefit-$0.00 Benefit-$0.00 Benefit-$0.00 Outlet-$260.00 Outlet-$254.00 Outlet-$6.00 DISPOSITION: Carried b Tenders for Drain Maintenance Cahill and Liebner RES. NO.6 Moved by Seman Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin accepts the tender of Timmermans Drainage& Excavating in the amount of$10,656.20 plus taxes for Cahill Drain maintenance. DISPOSITION: Carried RES. NO.7 Moved by Leatham Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin accepts the tender of Timmermans Drainage&Excavating in the amount of$5,465.60 plus taxes for Liebner Drain maintenance. DISPOSITION: Carried B.ADMINISTRATION a) Report--Gray Line Waterline Extension Construction RES. NO.8 Moved by Leatham Seconded by Seman RESOLVED that the Report--Gray Line Waterline Extension Construction dated October 22,2015 from the Deputy Clerk be received; AND THAT Council accepts the quotation from Extreme Drilling Inc. in the amount of$17,145.00 plus applicable taxes for the directional bore to extend the municipal waterline on Gray Line. DISPOSITION: Carried October 22, 2015 .....Page 4 of 6 b) Report—Rodney Santa Claus Parade RES. NO,9 Moved by Bodnar Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin supports the Rodney Santa Claus Parade Committee to close Furnival Road from Queen Street to Victoria Street on December 5, 2015 from 3:30 p.m. to 5:30 p.m. DISPOSITION: Carried 9. PLANNING a Report--Zoning By-Law Amendment Application for Randy Small 11627 Dunborough Road RES. NO.10 Moved by Bodnar Seconded by Leatham RESOLVED that the Report—Zoning By-Law Amendment Application for Randy Small, 11627 Dunborough Road dated October 22, 2015 from the Planner be received. DISPOSITION: Carried 10. ACCOUNTS RES. NO.11 Moved by Bodnar Seconded by Leatham RESOLVED that the Mayor and CAOIClerk are hereby authorized to sign Payment Voucher# 10A amounting to$275,611.19 in settlement of General, Road,Water, and Arena Accounts(including cheques#20483-20566), DISPOSITION: Carried CORRESPONDENCE: 1. Town of Parry Sound—Request for support re:AMO's call to Action-- Syrian Refugees. 2. MPAC—2014 Enumeration Final Results. 3. OMAFRA—Invitational to 2015 Municipal Agriculture Economic Development Forum. 4. City of Hamilton—Request for support to Regulate Rent to Own Furniture and Appliance Establishments. 5. AMO • Watchfile—October 8, 2015; • Watchfile—October 15, 2015; • AMO Policy Update—Development Charges and Planning Reform; 6. Ministry of Municipal Affairs and Housing Services--2015 Conference RES. NO.12 Moved by Bodnar Seconded by Leatham RESOLVED that the above correspondence items numbered 1 -6 be received and filed. DISPOSITION: Carried October 22, 2015 .....Page 5 of 6 BY-LAWS 1. By-Law No, 2015-72 Rezoning—Randy Small RES. NO.13 Moved by Bodnar Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-Law to amend Municipality of West Elgin Zoning By-Law No. 2015-36, to change the zoning of lands in Part of Lot 24, Concession 8 from the General Agricultural (Al)Zone to the Agricultural (A2)Zone, and that this shall be the first and second reading and provisional adoption thereof, DISPOSITION: Carried RES. NO.14 Moved by Leatham Seconded by Seman RESOLVED Municipality of West Elgin Zoning By-Law No. 2015- 36, to change the zoning of lands in Part of Lot 24, Concession 8 from the General Agricultural (Al) to the Agricultural (A2)Zone, and that this shall now be read a third time and finally passed, signed, sealed and numbered By-law Number 2015-72 Rezoning— Randy Small DISPOSITION: Carried MINUTES OTHER BUSINESS CLOSED SESSION RES. NO.15 Moved by Seman Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: • personal matters about an identifiable individual (M.A. s.239(2)(b)); DISPOSITION: Carried RES. NO.16 Moved by Seman Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried RISE AND REPORT The Mayor reported that staff gave an update on a By-law Enforcement file. CONFIRMING BY-LAW RES. NO.17 Moved by Leatham Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on October 22, 2015 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried v October 22, 2015 .....Page 6 of 6 RES. NO.18 Moved by Bodnar Seconded by Wolf RESOLVED that a By-law to confirm the proceedings of the meeting held on October 22, 2015 be now read a third time and finally passed, signed, sealed and numbered By-law Number 2015- 77-Confirming By-law October 22, 2015. DISPOSITION: Carried ADJOURNMENT RES. NO.19 Moved by Bodnar Seconded by Seman RESOLVED that this Regular Meeting of Council shall adjourn at 11:00 a.m.to meet again on November 12, 2015. DISPOSITION: Carried These minutes were adopted on the 12«of November, 2015. Mayor Clerk ill MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS OCTOBER 22, 2015 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Joe Seman, Richard Leatham STAFF PRESENT: Scott Gawley CAO/Clerk Norma Bryant Heather James Planner Kamran Ali Treasurer Spencer Pray Deputy Clerk SUBJECT: REZONING—LOT 24, CONCESSION 8(SMALL) Also in attendance: Randy Small The Planner gave a summary of the proposed amendment as follows: The purpose of the Zoning By-law Amendment application is to amend the General Agricultural (A1) zone of the Municipality of West Elgin Comprehensive Zoning By-law 2015-36 to permit the severance of a surplus farm dwelling and to rezone balance of the farm to prohibit the construction of any new residential buildings and/or structures. The subject lands are situated on the north west corner of Dunborough Road and Pioneer Line, within the geographic Township of Aldborough. The lands are legally described as South East Part Lot 24, Concession 8 and known municipally as 11627 Dunborough Road. The lands to be severed, a non-farm residential lot with a surplus farm dwelling will be rezoned from General Agricultural (Al) Zone to Restricted Agricultural (A3) Zone. The lands to be severed will have an area of 0.41 hectare (1.02 acre) and a frontage of 49.96 metres (163.92 feet) on Dunborough Road. The parcel contains a single detached dwelling with municipal water service and private septic system. The lands to be retained, a farm parcel will be rezoned from General Agricultural (Al) Zone to Agricultural (A2) Zone. The lands to be retained will have an area of 19.51 hectare (48.2 acre) and a frontage of 526.44 metres (1,727.17 feet) on Dunborough Road. The parcel is vacant. The location of the subject lands are on the attached Key Map. County of Elgin Land Division Committee conditionally approved the associated severance application (File No. E53115)on August 26, 2015; no appeals were received. The application was circulated to the applicable public agencies for comment and to all neighbouring property owners within 120 metres of the properties; no concerns were raised. PLIB. October 22115...Pg. 2 of 2 The application has been assessed for appropriateness with regard to existing policy and the impact of the proposal on the surrounding land uses. The application is consistent with the Provincial Policy Statement and conforms to the County of Elgin Official Plan and the Municipality of West Elgin Official Plan. The subject lands are designated `Agricultural' in the Municipality of West Elgin Official Plan.Agricultural uses and non-farm residential uses are permitted. SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Seman Seconded by Bodnar RESOLVED that the Public Meeting concerning a proposed Zoning By-law Amendment for land located at part of Lot 24, Concession 8(Small)be hereby adjourned. DISPOSITION: Carried These minutes were adopted on this 12nd day of November, 2015. MAYOR CLERK y nuFr (C OF L `v q Q 5 r U > y R7 2 4 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: November 12, 2015 SUBJECT: Roads Report RECOMMENDATION: Receive and File INTRODUCTION: Monthly report for November, 2015 I DISCUSSION: 1. Roadside mowing operations were completed in October with the final mowing taking place on roads south of Talbot Line (within the pilot project area). 2. Crews replaced large steel culvert(8' diameter)where the Axford Drain crosses Argyle Line. A longer pipe was installed to provide smoother water flow and the ability to build wider shoulders for increased traffic safety. 3. Sidewalk replacement was completed on Queen Street, Ridout Street and Furnival Road in October. Bakker Concrete fine graded the gravel base and form/poured the new sidewalk while public works staff handled the removal/excavation for preparation and rehab operations. 4. Fall grading was started and will continue into November 5. Capital jobs scheduled for completion in early November are Queen Street paving and Munroe Street paving. 6. Additional jobs carried out in October include catch basin and sign repair, tile installation at Miller Park, excavation for water main repair, patching and sweeping. Respectfully Submitted, Reviewed by: )Y44 Lee Gosnell Scott Gawley, A. CGA Public Works Superintendent Administrator/Treasurer Attachments None V n NPVFI 4h a � na � m t996' The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: November 12, 2015 SUBJECT: Main Street—West Lorne RECOMMENDATION: THAT Council approve the proposal submitted by Arthur Lierman Landscape Architecture to prepare and present design drawings for the south side of Main Street in West Lome between Graham Road and Ridge Street. Based on the scope of work request by the Public Work's Superintendent,the fee for this service is estimated to be$7,600.00 (plus applicable tax). INTRODUCTION: The 2015 capital budget included $10,000.00 for consulting and design fees pertaining to this section of Main Street in West Lorne DISCUSSION: This section of West Lorne's downtown core is in need of new sidewalk, boulevard and business access. These items alone are fairly straight forward and could be easily completed to match the original street scape plan. The challenge lies with the large elevation change between curb and store front (which was not addressed in the original plan). Therefore, it is recommended that an Architect be used to create a design which is functional and accessible, given the large difference in height, yet keeps with the aesthetically pleasing ideas laid out in the original streetscape. Respectfully Submitted, Reviewed by, CrAe e:�7x Lee Gosnell Scott Gawley, A, CGA Public Works Superintendent Administrato reasurer Attachments G} �� 1998'a` The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, C.A.O./Clerk DATE: November 12, 2015 SUBJECT: Landfill Operations/Clean-up RECOMMENDATION: THAT Council accepts the proposal from J.R. (Rick) Falkins to complete the clean-up of the Scrap Metal at the Landfill; AND FURTHER that J.R. Falkins on a three month trial bases process scrap metal during hours of operation of the landfill. INTRODUCTION: The West Elgin Landfill as of November 2, 2015 is being operated by the Municipality of West Elgin. DISCUSSION: During the month of September and October the Public Works Department has started the clean-up and re-organization of the landfill: • Landfill Operator Jack De Bie was hired as part-time to work the hours that the landfill is opened. • The glass products have been cleaned-up. • The plastic's and mixed recycles clean-up has started with one bin being removed to the London Material Recovery Facility (MRF). Excepted to additional bins will be required to complete the clean-up. • Proposals have been received from three companies: • Zubick's Scrap Metal Limited • London Salvage • J.R. (Rick) Falkins • It is recommended that the proposal from J.R. (Rick) Falkins for the • Clean-up of the existing scrap materials within the next 2 —4 weeks • Once the existing materials are removed, an employee of J.R. Falkins will be on site during landfill hours to process the materials and remove from site. • That J.R. Falkins will pay the municipality 20% of the material removed from site based on invoice from the scrap yard. o That the proposal from J.R. Falkins be accepted for a three month trial bases. Respectfully Submitted by: , Scott Gawley, CP , CGA C.A.O./Clerk Attachments (supporting materials, policies, by-laws, etc.) i I {Y aF y .aPUnf �� The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF VILEST ELGIN FROM: RECREATION SUPERINTENDENT JEFF SLATER DATE: NOVEMBER 9 2015 SUBJECT: MONTHLY REPORT RECOMMENDATION: That Council receive and file. DISCUSSION; 1. The Arena is operating well and we have increased the number of hours over last year. 2. All summer facilities have been winterized. 3. The snow blower was delivered last week, the snow equipment will be prepared by the end of November, 4. The new pool cover has been installed. 5. The Municipality received 14 Trees from Cullen's, 10 were planted in Rodney Park, one in Miller Park, and the remaining three were planted in the water treatment park. 6. The Christmas decorations are being inspected and will be installed shortly. Respectfully Submitted, Reviewed by: Jeff Slater Scott Gawley, CPA, CGA Recreation Superintendent Administrator/Treasurer I I ire ^ ti€ F.f yr 4 5 € }' West Elgin Distribution System 5 Jr , Q `t` `' S' ` Operations Report Wni October 2015 & t 4 f I 7.S.e�� f •5. f :xC t �t� Submitted by: 4� { Ontario Clean Water Agency Date: November 9, 2015 EI "Z t 3 r 9G bx III F _ Facility Name: West Elgin Distribution System ORG#: 1266 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: There were no compliance or exceedance issues reported this quarter. SECOND QUARTER_ APRIL: There were no compliance or exceedance issues reported this month. MAY: There were no compliance or exceedance issues reported this month. The Rodney Tower was taken out of service May 25th for cleaning and an internal inspection. The system was pressurized from the West Lorne Standpipe and the highlift pumps at the Tri- County Water Treatment Plant. There were low pressure complaints due to valves at tower not holding, which was resolved on the 26th of May. Tower was super chlorinated following AWWA standards, samples were obtained prior to bring the Tower back online the first week of June. JUNE: There were no compliance or exceedance issues reported this month. THIRD QUARTER: JULY: There were no compliance or exceedance issues reported this month. AUGUST: There were no compliance or exceedance issues reported this month. SEPTEMBER: There was an adverse water quality indicator(AWQI) at the Rodney Tower on September 9th. The lab obtained a result of NDOGN- No Data: Overgrown with Non Target.The limit is non- detectable in drinking water. Re-samples were taken the following two days with results of 0 cfu/100mL. Reporting was completed to the Spill Action Centre (SAC) and the Medical Officer of Health (MOH) as required by the regulation. FOURTH QUARTER: OCTOBER: There were no compliance or exceedance issues reported this month. SECTION 2: INSPECTIONS FIRST QUARTER: JANUARY: There were no MOL or MOECC inspections for January. The MOECC routine inspection is scheduled in February. FEBRUARY: There were no MOIL inspections for February.The MOECC routine inspection was conducted on February 24th, 2015 by Stephen Dunn. MARCH: The MOECC inspector Stephen Dunn was back on site to complete inspection of Rodney Tower and West Lorne Standpipe on March 18th. The inspection report was received on March 31St with an inspection rating of 100%. There were no non-compliances identified and two recommended actions. The first recommendation was to undertake a comprehensive leak detection program if the future water loss is high. The second recommendation was for putting a screen on the overflow pipe at the Rodney Tower. This was completed when it was identified as an issue. SECOND QUARTER: There were no MOL or MOECC inspections during the second quarter. THIRD QUARTER_ JULY: There were no MOL or MOECC inspections during the month. AUGUST: There were no MOL or MOECC inspections during the month. SEPTEMBER: There were no MOL or MOECC inspections during the month. FOURTH QUARTER: OCTOBER: There were no MOL or MOECC inspections during the month. SECTION 3: QEIVIS UPDATE FIRST QUARTER: The internal audit of the QEMS is being conducted by Maegan Garber of OCWA. SECOND QUARTER: APRIL: The internal audit was completed on April l.st by Maegan Garber,the report was issued May 6th. MAY: The Internal Audit Report prepared by Maegan Garber identified 7 opportunities for improvement(OFI) and no non-conformances with the Drinking Water Quality Management Standard. The OFIs will be addressed during the Management Review process which is scheduled for July. JUNE: The External Audit was scheduled for August 11th. The Management Review will be conducted in July and updates to the Operational Plan will be completed in preparation for the external audit. THIRD QUARTER: JULY: The Management Review was conducted on July 6th, 2015. There were several action items j identified which have all since been addressed. The Operational Plan was revised on July 28th and is now in the second revision. The risk assessment was reviewed during the management review meeting,there were minor revisions made. These were included in the second revision to the Operational Plan. AUGUST: The Year 1 Surveillance audit was completed on August 11, 2015 by Sandra Tavares of SAI Global. The report identified no non-conformances and 4 opportunities for improvement. These OFI's will be addressed during the next Management Review scheduled for July 2016. SEPTEMBER: Training was provided to staff to provide them with an overview of the Drinking Water Quality Management Standard and how it applies to their role as an operator. FOURTH QUARTER: OCTOBER: The infrastructure review was completed by the Senior Operations Manager as part of the requirement under the DWQMS. Along with the infrastructure review a capital list was provided. SECTION 4: PERFORMANCE ASSESSMENT REPORT see attached Round Sheets FIRST QUARTER: There were no issues with water quality for this quarter. SECOND QUARTER: There were no issues with water quality this quarter. Rodney Tower was taken offline for cleaning on May 25th. THMs are down 3%in 2015 (Jan and Apr samples) compared to the same time in 2014. THIRD QUARTER: JULY: Residuals in the system have been dropping with the warmer weather, but all remain within compliance limits. The THM running average for the system is 59.5µg/L,this is below the maximum allowable running average of 100µg/L. AUGUST: Rodney Tower had low chlorine issues which resulted in additional monitoring and draining of the tower. SEPTEMBER: Low chlorine residuals were an issue at the Rodney Tower this month. The tower was isolated twice and flushed to re-fresh the water in the tower. Extra sampling was completed as result of the AWQI received on the 10th FOURTH QUARTER: OCTOBER: Low chlorine residuals were an issue at the beginning of the month at the Rodney Tower.The tower was isolated and drained to re-fresh the water in the tower. SECTION 5: OCCUPATIONAL HEALTH &SAFETY FIRST QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted this quarter. SECOND QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted this quarter. THIRD QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted this quarter. FOURTH QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted this quarter. SECTION 6: GENERAL MAINTENANCE FIRST QUARTER: JANUARY: 05: Monthly meter readings 05, 12, 19, 26: Collected weekly bacti samples in the West Elgin distribution system 09: replaced wires on autoflusher remote opposite 21509 Hoskins Line; hydrant frozen on Talbot,thawed by operator but storz cap damaged, currently out of service, isolated and bagged 12: collected quarterly samples in the West Elgin distribution system;Thawed and replaced sample port on autoflusher at Crinan Line and Colley Road 02,05, 07,09, 12, 16, 19, 23, 26,28,30:West Elgin Facilities Checks and Readings 02, 09, 16, 22, 30:Weekly Autoflusher rounds in West Elgin 05, 22, 26, 27: Checking Chlorine Residual at Monthly Sample Points 19: Switched duty level transmitter to ultrasonic to pressure FEBRUARY: 04: Monthly meter readings 02,09, 17, 23: Collected weekly bacti samples in the West Elgin distribution system 02: collected Schedule 15.1 (lead, alkalinity and pH) samples in the West Elgin distribution system 02,03, 06,09, 11, 13, 16, 17, 18, 20, 23,27: West Elgin Facilities Checks and Readings 06, 13, 17, 20, 27: Weekly autoflusher rounds in West Elgin 17, 18, 19, 24: Checking Chlorine Residual at Monthly Sample Points 24: replaced autoflusher remote at Dymock and Dunborough 25: sample station WE11(behind Library) was disassembled and broken top cap was replaced. MARCH: 03: Monthly meter readings 04: OCWA Water Services Group arrived at 195 Maple St. in West Lorne at 12:00pm. They set up the thawing equipment outside a basement window and began the thawing process. Could not thaw and suspect that the service is frozen under the road;they couldn't reach far enough to get to the frozen section. Advised Municipality and ORO of the results. 02, 09, 16, 23, 30: Collected weekly bacti samples in the West Elgin distribution system 04, 11, 18, 25:West Elgin Facilities Checks and Readings 06, 13, 20, 27: Weekly autoflusher rounds in West Elgin 09, 10, 11: Checking Chlorine Residual at Monthly Sample Points 11:Thawed-curb stop for Sample Station#WE9 (Opposite 215 Queen St. Rodney) -Autoflusher#8 opposite 24988 Gray Line -Autoflusher#9 24599 Thompson Line 18: Removed broken hydrant at intersection of Queens Line and Graham Road due to traffic accident 23: Replaced leaky water service saddle at Harper St. and Jane St. in Rodney SECOND QUARTER: APRIL: 01,02: Monthly meter readings 02: Annual test on backflow preventer 01, 02,03,06, 07,08,09, 10, 13, 15, 17, 20, 22, 24, 27, 29: Facility,checks and readings at Rodney Tower 07, 13, 20, 27: Collection of weekly bacti samples in the West Elgin Distribution System 20: Quarterly distribution samples 02, 10, 17, 24, 30: Weekly autoflusher rounds 08, 09, 14, 29: Checking chlorine at monthly Sample Points 09, 10: Investigation of leak at Wardsville Meter Chamber; repairs planned 14: In preparation for the leak repair at Wardsville Meter Chamber a temporary test bypass was put in place to provide water to Beattie Haven to ensure working condition 15: Bypass set up for Wardsville Meter Chamber repair, replaced gasket and flange going from blue brute to meter on north side of meter 16;20:West Elgin Monthly blow offs 29: Repairs started on hydrant at Queen St. and Graham Rd.,hydrant barrel installed with traffic flange MAY: 01,04,06,08, 11, 13, 18, 19, 22, 25: Facility checks and readings at Rodney Tower 04: Plan tested for Rodney tower isolation; by-passes opened in meter chambers and Rodney tower valves closed 06: Wolseley onsite to repair hydrant#3 on Graham Rd. 04, 11, 19, 25:Weekly bacti sample collection in the West Elgin Distribution System 01, 08, 14, 22, 29: Weekly autoflusher rounds 11, 12:Checking chlorine at monthly sample points 12, 13, 14, 25, 26, 27:West Elgin monthly blow offs 25: West Elgin system set up to drain Rodney tower; by-passes opened in Eagle West, Silver Clay and Marsh Line chambers, isolate tower 26: WATECH onsite at Rodney tower to perform dry inspection,tower cleaned and hatch repairs completed 27: Rodney tower refill began JUNE: 01: Rodney Tower overflowed and put back online 08: Pressure transmitter line flushed 02, 03,08,09, 10, 11, 12: Hydrant flushing in West Elgin 01,05,08,11,12,15,17,19,22,24,2£,29: Facility checks and readings at Rodney Tower 01, 08, 15, 22, 29: Weekly Bacti sample collection in West Elgin Distribution System 15, 16, 18, 19, 22, 23,24, 29: Checking chlorine at monthly sample points 10, 16, 18, 19, 22, 23, 24:West Elgin monthly blow offs 05, 11, 19, 26: Weekly autoflusher rounds 17: Hydrant repaired on Furnival Road in New Glasgow, stem replaced 25: Hydrant repaired on Furnival Road in front of Aldborough Public School, replaced lower end gaskets 23, 24: Chamber inspections THIRD QUARTER: JULY: 02, 20, 31: Checking chlorine at monthly sample points 03, 10, 17, 24,30:Weekly auto flusher rounds 07, 08, 30, 31:West Elgin monthly blow offs 13 - 16: Installed Flow Meter for Rotax paving company at the corner of Crinan and Dunborough daily 23: Performed live tap for new service at 25399 Silver Clay Line AUGUST: Checked chlorine at monthly Sample Points as per schedule. 03, 10, 17, 24, 31:Weekly Bacti sample collection in West Elgin Distribution System 07, 14, 21, 28: Weekly autoflusher rounds Facility checks and readings at Rodney Tower as per schedule. 01: isolated tower and started flushing nearby hydrant while taking residuals, as a result of low chlorine alarm (see Section 7). Drained tower to 3.98m and flushed hydrants all the way back to Marsh and Furnival. 08: Fueled up Generator and prepared for scheduled power outage at Rodney Tower. Started generator for scheduled power outage at 6:20 and shut down generator at 7:30 returning to normal operating conditions. 13: Assisted Western Fire Protection with fire flow testing at Aldborough Public School. 20: Auto flusher on Gray Line dismantled itself during monthly flushing. Currently off at curb and out of service for repair. 25: 26: 27: 28: Met with A-Xcavating and West Elgin Municipality rep regarding Aldborough Public School hook up. Monitored tie in and turned valve on for pressure testing and super chlorinating new line. Flushed and sampled new line. 26: Flushed hydrant nearby the Tower, due to receiving low chlorine alarm (see Section 7),for 1 hr achieved 0.78 ppm also flushed hydrant at Marsh and Furnival and achieved 1.08 ppm. 28: Performed live tap for new service at dead end of Fourth St. in Rodney. SEPTEMBER: 03: Service connection at Aldborough Public Schooi completed,all parts and pipes disinfected, blow off flushed. 02, 18: Rodney Tower isolated and system flushed due to low chlorine at Rodney Tower, 04, 11, 17, 18, 24:Weekly Auto flusher rounds. 08, 09, 14, 15, 25: Checking chlorine at monthly Sample Points. 08, 09, 15, 16, 23, 24, 25:West Elgin Monthly blow offs. 08, 14, 21, 28: Collection of weekly bacti samples in the West Elgin Distribution System. 01,04,07,08, 09, 11, 14, 16, 21, 23, 25, 28, 30: Facility checks and readings at Rodney Tower. 10: Resampling conducted after adverse sample obtained from Rodney Tower. 11:Second set of samples collected for adverse sample obtained from Rodney Tower on September 10th, 2015. 17: Hydrant taken apart at Aldborough Public School to diagnose issue, currently out of service. Hydrant parts are on order, and hydrant will be repaired once received. 22: Service leak at West Lorne Legion, main isolated for repair, main then flushed and samples collected. 23:Second set of samples collected from West Elgin Legion service repair. FOURTH QUARTER: OCTOBER: 01,02,07: Rodney Tower isolated and system flushed due to low chlorine at Rodney Tower. 02,09,16,23,30: Weekly autoflusher rounds. 02,05,07,09,12,13,14,16,19,21,23,26,28,30: Rodney Tower rounds and facility checks. 03: Autoflusher on Hoskins Line turned off so Rodney Tower level could raise. 05,13,19,26: Collection of weekly bacti samples in the West Elgin Distribution System. 05-16: West Elgin hydrant flushing. 08,19,20,21,22,23,29,30:West Elgin Distribution blow offs. 08,13,19,20,28,29:West Elgin Distribution sample points. 12: Flushed pressure transmitter as it read lower than the miiltronics at the Rodney Tower. 13: Assisted with main water line break at 27342 on Pioneer Line. 29:Water service shut off at 21661 Talbot Line and 22109 Douglas Line for seasonal purposes. 30: Water service shut off on Furnival Road for seasonal purposes. SECTION 7: ALARM SUMMARY FIRST QUARTER: JAN UARY: No alarms this month. FEBRUARY: No alarms this month. MARCH: 01:08:00—received call out for frozen water service at 195 Maple Street, in West Lorne. Temporary water service was put in place. SECOND QUARTER: APRIL: 14: Operator paged for water to be shut off at 24328 Marsh Line; customer had a leak inside house, shut off in meter pit. 22: Operator paged for locate for Hydro One to replace pole in front of the West Lorne Arena. MAY: No alarms this month. JUNE: 14: Operator called out for emergency water shut off at 174 Main Street,contractor at the residence damaged the water line. 22: HI/HIHI Alarm for Rodney Tower due to sticky altitude valve at the West Lorne Standpipe. Flushed altitude valve. 27: HI/HIHI Alarm for Rodney Tower due to sticky altitude valve at the West Lorne Standpipe. Flushed altitude valve. THIRD QUARTER: JULY: 04: Called out for possible main break at the corner of Chestnut and Ridge. Water pooling on vacant lot. Located curb stop, dug up for access to shut off. Curb stop remains shut off. AUGUST: 01: Called out to Rodney tower for low chlorine level. Refer to Section 6 for more details. 07: Called out to a leak inside home at 26548 Talbot Line. Shut off curb stop at 24:32 09: Called out to Low Level at Rodney tower (6.13m). Opened up Marsh Line Bypass and shut off flow to Wallacetown Tower. 10: Reported to Main Break on the corner of Graham and Gilbert Street in West Lorne. Found damaged coupler. Installed a new coupler, a curb stop and a piece of 3/" poly. 26: Low chlorine alarm at Rodney Tower, refer to Section 6 for more details. SEPTEMBER: 05: CH 65 low chlorine alarm, electrolyte replaced in cap on probe and analyzer calibrated; CH 65 high chlorine same day, re-calibration required 19: Communication failure, reset Micrologix to restore communication 28: Communications fault due to a power failure, output card reset and communication restored. FOURTH QUARTER: OCTOBER: 02: Low chlorine,tower did not fill, high lift was started. 02: Low chlorine at the Rodney tower, high lift shut off due to high pressure, restarted to fill again. 02: Low chlorine at Rodney tower;tower isolated and drained,then filled. 03: Rodney tower did not fill due to an autoflusher on Hoskins Line not shutting off. Autoflusher was shut off and tower began to fill. 06: Assisted with water line tap on Silver Clay. 14: Water main leak at 27342 Pioneer Line, leak was fixed. SECTION 8: COMMUNITY COMPLAINTS& CONCERNS FIRST QUARTER: JANUARY: No complaints or concerns this month. FEBRUARY: 22: Operator called to 216 Furnival Road for possible main break, water in customer's basement. Service shut off due to break between house and service valve. MARCH: 02: Operator called to 8577 Furnival Road for air in the water. Operator explained why there was air in lines which satisfied the home owner's concerns. 09: Operator attended service repair at 195 Maple Street, West Lorne.Service was thawed and service was restored. 10: At customer's(195 Maple St., West Lorne) request, bacti sample was taken for lab analysis. Test results came back normal. Resident was issued a copy of Certificate of Analysis. 24: Operator called to 22938 Beattie Rd.for taste and odor complaint. Operator flushed hydrant for 30 mins. SECOND QUARTER: APRIL: No complaints or concerns this month. MAY: 19: Customer complaint about low pressure and air in the line on Graham Rd; curb stop located to ensure it was fully open and air relief valve was exercised. 25: Operator called out due to loss of water to a customer on Hoskins Line in Rodney, upon arrival water had been restored; autoflusher on Hoskins was turned off by the Operator. 26: Low pressure complaints in Rodney,tower was not completely isolated. JUNE: 05: Customer complaint about water pooling by autoflusher on Marsh Line, wire broken on autoflusher and therefore did not turnoff. Autoflusher repaired and now working properly. THIRD QUARTER: JULY: There were no complaints or concerns this month. AUGUST: 21: Notification from Municipal office about a leak at corner of Dunborough and Pioneer. Located valve and adjusted valve A turn to stop leak. 24: Customer complaint about bad odour and discoloration at 22938 Beattie Haven. Flushed hydrant for 30 min and accomplished clear water and a chlorine residual of 0.85ppm. SEPTEMBER: 18; Some customers in Rodney without water as a result of the Rodney Tower being isolated due to chlorine issues, hydrant flushing in the area to address the chlorine issue and high demand in other parts of the system.Water was restricted to other facilities to increase flow to Rodney. FOURTH QUARTER; OCTOBER: 13: Municipality called about flooded driveway at 222 Main St.West Lorne due to hydrant flushing, drains where then raked off so water could properly drain. 23: Municipality called to inform that the autoflusher on Hoskins Road was potentially going to flood a field because it was not turning off. Operator was sent to the autoflusher and turned it off. The autoflusher has been reprogrammed to run less frequently. to1 Ontario Clean Water Agency ELGIN MIDDLESEX HUB Agency ntarlenne Des Eaux 9210 Graham Road 4t WEST LORNE, ON NOL 2PO Phone: (519) 768-9925 Fax: 1519) 768-9929 www.ocwa.com October 31, 2015 Scott Gawley Municipality of West Elgin F.O. Box 490, R.R. #1 Rodney, ON NOL 2CO Re: Review and Provision of Infrastructure for the West Elgin Distribution System Dear Scott, In review of the infrastructure, we have split the water distribution system into the following sections: Rodney Tower, Water Main/Hydrants and Valves,Auto flushers/blowoffs, Meter Chambers and Water Quality. OCWA is currently updating its WMMS and PDM system to provide enhanced maintenance and reporting. Rodney Tower: OCWA has experienced low chlorine residuals at the tower and we have taken the appropriate action to resolve the issues. The municipality has also been working with Stantec Consulting Ltd. to develop a long term solution to the issue and is budgeting upgrades for 2016. The Tower was taken out of service, cleaned and inspected. It was recommended in the inspection report that the tower be next inspected within two years. Water Mains/Hydrants and Valves: The water mains are generally in good shape, OCWA would recommend an overall area hydrant program where flow testing is done and hydrants caps are colour coded for fire protection. The hydrant barrels and bonnets were painted and the hydrants number coded. There have been a number of repairs made in the system this year,mostly service saddles and services. AutoflushersMlowoffs: The auto flusher control modules have started to fail and have caused issues with them not shutting off. Replacement of the controllers has been included in the capital recommendations along with blowoffs that need repair. Meter Chambers: Chambers are inspected annually and any issues are reviewed and repaired if needed. Water Quality: The Tri-County Water Treatment Plant is the source for the water that enters the distribution system and that water is generally very good. This year the treat plant experienced some low raw dissolved oxygen readings along with high pH levels. Overall the system has performed well with very few consumer complaints. Attached is the recommended capital list. Regards, Dale LeBritton, Senior Operations Manager Elgin Middlesex Hub cc: Dan MacLeod, Operations Manager Cindy Sigurdson, PCT File Attachment � o N U 7 tG w o syK! a E a 3,:, o � E- 4 a E d vow.. #'fi�gg a c M.'n X I lxlxlxlxl" pip/ x Ixl �s�rr J x x cn Q v a N 7 0,, Lq c ui rL__ i�:• O O. dj Nc, 08 p +R' G I: by Lo •tl1 4� 64 c O E pr� 0 0 O G lG ELJ N N 03 v3 2 a O N 7 y V CL 5'G OOQO 00 OF a ID N 7 [A fH tit W 0 y LU C a) @+L y a a,: W v m •° w E; � � a m m� 'D o gt a E v fl N1 rn c =c,C a is c c 00 =io.c m o m E E U �r ;c a M c E a R Tii a QEf a�i ayi.yr Q{(+E� $ p y O GC NQ' OOU N � Ia CN C YO, N N a N m Ay 'v � . roQLm c r0 Emcc G atoa p 039 3e1°v o f o$ m �t o g5ao Q5 2Fz �U� C w� ate' u� The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, C.A.O. - Clerk DATE: November 12, 2015 SUBJECT: Ontario Community Infrastructure Fund Application RECOMMENDATION: THAT Council receives and files the report from C.A.O. —Clerk that the municipality has been successful to advance to the next stage for the Infrastructure Fund Application process for Rodney Sewage System Rehabilitation INTRODUCTION: The Municipality submitted an Expression of Interest Application for Rodney Sewage System Rehabilitation under the Ontario Community Infrastructure Fund (OCIF) and was notified on November 4t" that the project proposal was selected to move forward to the application phase. DISCUSSION. This project will improve the condition of the existing sewage treatment facility, reduce the risk of raw sewage overflows at a pumping station, and improve the overall reliability/performance of the wastewater treatment system. This project will benefit all of the 1,100 residents in the sewage service area.- The sewage infrastructure has been in service for a long time (over 40 years) with a good number of component assets having reached or exceeded life spans. A program of renewallrehabilitation must be undertaken to extend the useful life of existing facilities and at the same time improve the quality of existing infrastructure to ensure on-going health & safety of the staff and the general public, environmental compliance, and improved energy efficiency. The stand-by generator is in dire need of replacement, along with its fuel system. Replacing the aeration system in the facility will result in an improvement in the level of wastewater treatment addressing environmental and health & safety concerns, as there are operational problems in the winter. The SCADA system needs to be replaced, as it is old and outdated. It is difficult to obtain replacement parts. The SCADA system ensures the facility is operating and if the system goes down, the operators will have to manually operate the sewage facility to ensure adequate treatment is being providing. The Ontario Clean Water Agency (OCWA) Engineering has assisted in the development of the application based on the project review earlier in the year for energy and operational rehabilitation of the wastewater treatment plant. The project is part of West Elgin's Asset Management Plan and is scheduled to be completed over a three year period at an estimated cost of$2,700,000.00. The Expression of Interest requested funding of$2,000,000.00 for the project, with the balance of the funding coming from reserve funds and future revenues from the users of the Rodney Sewage System. The application is required to filed by December 16, 2015 at 5:00pm. Respectfully Submitted by: cot Gawley, C A, C Administrator/Treas rer Attachments November 4th letter from Ministry of Agricultural, Food and Rural Affairs— Rural Programs Branch. Ministry of Agriculture, Minist6re de I'Agriculture,de Food and Rural Affairs I'Alimentation et t des Affaires rurales 4"'Floor 4e Atage Ontario 1 Stone Road West 1 Stone Road West Guelph,Ontario N1 4Y2 Guelph(Ontario)N1G 4Y2 Tel: 1-877-424-1300 T61.: 1-877-424-1300 Fax: 519 826-3398 T616c.: 519 826-3398 Rural Programs Branch November 4, 2015 Our File: OCIF AC2-0438 Scott Gawley, Administrator/Treasurer Municipality of West Elgin 22413 Hoskins Line Rodney, Ontario NOL 2C0 sgawley @westelgin.net Dear Scott Gawley: Re: Invitation to submit application under the second intake of the Ontario Community Infrastructure Fund (OCIF) application-based component Thank you for the Expression of Interest (EOI) on behalf of the Municipality of West Elgin for the second intake of the OCIF. We are pleased to inform you that your project proposal was selected to move forward to the application phase. Note that an invitation to the application phase does not guarantee approval of funding. The application form is attached. You will have until Wednesday, December 16, 2015 at 5:00 p.m. (EST) to complete the application form and return it, quoting your file number, OCIF AC2W0438, in the subject line. The completed application must be accompanied by any recent updates to your community's comprehensive asset management plan, as well as any other relevant supporting documentation. Under this program, grants will be flowed based on the achievement of project milestones rather than on a receipts basis. In order to support this, the following points will apply if your project is approved: • The Contribution Agreement (CA) must be signed by the applicant and returned to the Ministry of Agriculture, Food and Rural Affairs (OMAFRA) NO LATER THAN Friday, March 11, 2016. Goad Things tyG r o w irr QnCar€o A bonne terre. Foodland bons produits oi€rrtra - 2 - • A council/Local Services Board (LSB) resolution must accompany the CA. As approvals are anticipated in February, you may require a special council meeting in order to meet the timelines noted. Failure to do so can result in the loss of funding. • Any required aboriginal consultations on the project should be done prior to the start of the project. Successful applicants will be asked to submit preliminary information on ongoing or possible aboriginal consultations. • The breakdown of costs by fiscal year and the dates you provide in section 3 of the application will be used to populate your CA. For this reason, it is very important that the information is accurate. • Construction (substantial performance) for all approved projects must be completed no later than December 31, 2017. Should you have any questions, please do not hesitate to call the contact centre at 1-877-424-1300 or email 4CIFA-ontario_ca. Sincerely, '.! Joel Locklin Manager, Program Operations Attachment: application template V= ,VPUHFt Sq) Q m A s' t99g' The Municipality of West Elgin, TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: JOHN NOOREN, DEPUTY CHIEF BUILDING OFFICIAL MEETING DATE: November 12, 2015 SUBJECT: OCTOBER BUILDING REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for October, 2015 No. of Permits Issued for Month of 2015 2014 October SFD New/Additions/Reno 2 3 Units Demolitions Storage New/Additions 1 Buildings Demolitions Garages/ New 2 Car Ports Demolitions Farm New/Additions 2 Buildings Demolitions Other New 1 Demolitions 1 Septic Permits 1 Renovations Estimated Value for Month of October $ 127,500.00 $332,000.00 Permit Revenue for Month of October $ 845.50 $ 2,655.89 DISCUSSION: Inspections completed as requested and in accordance with Act. No. of Permits issued for year to date 2015 2014 SFD New/Additions 13 5 Units Demolitions Storage New/Additions 3 2 Buildings Demolitions Garages/ New 2 11 Car Ports Demolitions Farm New/Additions 13 15 Buildings Demolitions Other New/Additions 11 22 Demolitions 2 3 Septic Permits 11 7 Renovations 6 9 Estimated Value for Year $13,324,800 $ 2,803,584 Permit Revenue for Year $ 74,950.25 $ 17,133.58 DISCUSSION: Inspections completed as requested and in accordance with Act. Respectfully Submit Reviewed by: - i 4 Jolin Nooren colt Gawley, C.P.A., .A t-.-..----deputy Chief Building Official AdministratorlTreasurer C) Vl{Y4NB � ~ r � 199 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: R. Scott Gawley, C.A.O.- Clerk DATE: November 12, 2015 SUBJECT: By-law Enforcement Report RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for October 2015 BACKGROUND: 308 Grass, untidy yard Order issued OPEN 357 Dead Trees Letter Sent OPEN 358 Chickens Order Issued CLOSED 360 Fencing Order lssued CLOSED 361 Compost, Untidy Yard Order Issued OPEN 362 Location of Temporary Shelter Investigated CLOSED 363 Overgrown Grass Investigated CLOSED 365 Dog Excrement Investigated CLOSED Respectfully Submitted, Scott Gawley, CP , CGA C.A.O.-Clerk ti Y O C Y, HP VNP y N a a A u + m The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Kamran Ali DATE: November 12, 2015 SUBJECT: Changes to Property Assessment Appeals process RECOMMENDATION: THAT Council receive and approve changes to administration of property assessment tax appeals. i INTRODUCTION: Change to administration of Property assessment appeal's process and billing with the County. BACKGROUND: Currently the Municipality is the prime contact with the consultants for property assessment tax appeals. We hire a consulting company to assist in the process. These consultants work with staff, providing comprehensive assessment base, management support and professional representation in these appeal matters. The Municipality of West Elgin pays the consultant and then bill back the County 50% of the cost as their share. DISCUSSION: The Municipality of West Elgin along with the other municipalities in the County are interested in transferring the management of the consulting services to the County. The municipality will continue to identify possible property appeals. The change to the current process is that the County will be the prime point of contact with the properly assessment consultants, pay the consultants and bill the municipality 50% of the incurred appeal costs. Respectfully Submitted, Reviewed by, &qAk�v Kamran Ali R. Scott, Gawley, CPA, CGA Treasurer CAO-Clerk Attachment: Elgin County Report to Council-Draft El 1cloc tin,,t p; REPORT TO COUNCIL FROM: Jim Bundschuh - Director of Financial Services DATE: October 26, 2015 SUBJECT: Property Assessment Appeals INTRODUCTION: Currently the County's municipal partners take the lead on property assessment tax appeals. In doing so, the municipalities hire a consulting company to assist in the process. These consultants work with staff, providing comprehensive assessment base management support and professional representation in these appeal matters. As the County also benefits from the defence of the tax rolls, County Council felt it important to share in the costs. On March 8, 2011 Council passed a motion: "THAT the County Treasurer be authorized to approve requests from the municipalities for 50% funding of property assessment appeals." DISCUSSION: The local treasurers are interested in transferring the management of the consulting services to the County. In doing so, the local treasurers wish to continue in the role of identifying possible property appeals that they wish to have challenged. Once they have identified such a property assessment appeal they would forward the property information to the County treasurer, who would then take the lead in managing the consultants through the appeal challenge process. The costs would continue to be shared 50150 between the local municipality and the County, but under the new process the County would pay the costs and obtain 50% reimbursement from the local municipality. CONCLUSION: The proposed process revisions only make one substantive change, that being that the County treasurer becomes the prime point of contact with the property assessment consultants. Otherwise there are no material changes. Communication between the County and local treasurers remains paramount and the costs of challenging appeals will continue to be shared 50150. The local treasurers will take this report to each of their Councils for approval of the change. RECOMMENDATION: THAT, pending unanimous approval by all local Councils, the County Treasurer take the lead role in managing the consulting firms during the property tax assessment appeal process, and bill the local municipality 50% of the incurred appeal costs. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer yi�1µofF �F C_ (C �J a u m T99$'�` The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Kamran Ali DATE: November 12, 2015 SUBJECT: Proposed Grant Program for Tax incentives, Planning application and Building permit fee. RECOMMENDATION: THAT Council receive and file report for proposed tax incentive, planning application and building permit fee grant program. INTRODUCTION: The proposed tax incentive and building permit fee grants program are on the basis of the Elgin incentives community improvement plan. BACKGROUND: As part of Elgincentives Community Improvement Plan all improvement and/or rehabilitation works that conform to the goals and objectives of the adopted Elgincentives Community Improvement Plan. The review and approval of the grant will be done by Elgincentives Community Improvement Plan committee. Council was given a presentation earlier in the year about the program and it was adopted in council meeting dated October 22. DISCUSSION: Tax Incentive Grants program Under the proposed tax incentive grants program, Grants will be paid to the property owner of record upon successful completion of the approved works and program compliance verification by the Elgincentives Community Improvement Plan committee. The base assessment from which the incremental amount is valued shall be determined prior to commencement of the rehabilitation works and will be established by an MPAC valuation. Grants will be provided for a period of 5 years based on the following schedule: Year 1- 100% of the Municipal and/or County tax increase; Year 2 - 90% of the Municipal and/or County tax increase; Year 3- 80% of the Municipal and/or County tax increase; Year 4- 70% of the Municipal and/or County tax increase; Year 5- 60% of the Municipal and/or County tax increase. Grants will be paid to the property owner of record upon successful completion of the approved works and program compliance verification by the Elgincentives Community Improvement Plan committee Planning A plication and Building Permit Fees Planning Application fees and Building Permit fees that are eligible and related to Elgincentives applications will be rebated back with a grant equal to 50% of the value of eligible costs up to a maximum of $2000. Eligible costs include: a) Municipal and County planning application fees including minor variance, site plans, zoning by-law amendments or official plan amendments b) Municipal building permit fees or change of use permits All grants are subject to the availability of funds at the municipality Respectfully Submitted, Reviewed by, Kamran Ali R. Scott, Gawley, CPA, CGA Treasurer CAO-Clerk Attachment: Elgin County report-Tax Incentive Grant Program-Draft Elgin County report-Planning Application and Building Permit Fee Grant- Draft "PROPOSED"TAX INCENTIVE GRANT PROGRAM Elgin County 2015 ELIGIBLE PROJECTS: All improvement and/or rehabilitation works that conform to the goals and objectives of the adopted Elgincentives Community Improvement Plan, which result i .minimum assessment increase of$50,000 and fall within the Community Improvement P E c Area within each z municipality. v 'Y Commercial lands that have received a vacancy rebate or helcl `Leant" assessment status for a minimum of 1 year will also be eligible pro the rehab work to the site Y g p ,s� !, meets the goals and objectives of the adopted E! i.. dies Communit Ir-O"' ,ement Plan and J J p g , s y pay, falls within the municipality-specific Community I ement Project Area. t n+ The base assessment from which the incremental unt is,,; Ind shall be determined prior to commencement of the rehabilitation works and will beast is, by an MPAC valuation at the request of the resident municipality, , :1 �g�`'a, �!" { € 4cx f PROGRAM DETAILS: �> <� �fF}, 4n�, ��yc�u , The tax grant will be in,, e form a graft pursuan o Section 28(7) & {8) of the Planning Act RSO 'y. �,;; 1990. Following re;asssment, a grant that is' ;r Divalent to the percentages set out below of the Municipal and/olf'bunty portio� if the tax in; ent will be provided to a property owner. Grants will ba prp�ideda , i 'c"of 5` ei � on the following schedule: ri'i tip" jna x 1 1AFar 1 - g0% orch Municipal and/or County tax increase; . e..ar e M'u�nccipal and/or County tax increase; Yeah 3 80% of the Municipal and/or County tax increase; Year 4 .. 70%.; ; he Municipal and/or County tax increase; Year 5 - of the Municipal and/or County tax increase. PAYMENT OF GRANTS Grants will be paid to the property owner of record upon successful completion of the approved works and program compliance verification by the Elgincentives Community Improvement Plan committee. Grant payments will be issued only if/when the annual property taxes, including any supplemental tax bills or tax increases resulting from said works, are paid in full. The annual grant payment will be issued within 30 days upon receipt of the full year's final taxes. Properties in arrears on December 31 of any incentive year following the completion of the work will be considered to be in default and will not be eligible for the appropriate tax incentive grant for that year. Properties participating in this program are subject to penaltylinterest charges if property tax payments are not made before the due date(s). kh3 ' If a participating property is sold, in whole or part, before the riod elapses, the applicant and/or new land owner will not be eligible for any remaining ptlnaents in the year of or ears subsequent to the transfer of ownership. Y Finally, the grant value determined by the change i,` essment may not e�td ed the total value p;. „,,. of the rehabilitation/improvement works as esta I d by and with substantive,-, ,cumentation provided to the Elgincentives Community Impr t Plan co Oh,lmittee. INix � tip,>>� ,� + ��q 'MiMi a1" ' u v "� r r s v �jJ Draft Policy Regarding Planning Application and Building Permit Fee Grant Applications for the Planning Application and Building Permit Fee Grant must be submitted in conjunction with an application for one or more of the Elgincentives Financial Incentive Programs including: Facade, Signage and Property Improvement Grant Building Improvement I Restoration Grant Building Conversion 1 Expansion Grant Tax Increase Equivalent Grant for Major Projects Please note: The Planning Application and Building Permit Fee Grant will not be eligible for projects related to the Energy Efficiency Retrofit Grant. Planning Application fees and Building Permit fees that are eligible and related to Elgincentives applications will be rebated back with a grant equal to 50% of the value of eligible costs up to a maximum of$2000. Applications must meet the minimum criteria set out by the Elgincentives implementation committee (30 points) in order to be considered for Planning Application Fees and Building Permit Fee Grants and approval will be determined by the committee. The municipality will be responsible for making payment of the grant to successful applicants once all project work has been successfully completed. All grants are subject to the availability of funds of each municipality. Applications for the Planning Application and Building Permit Fee Grant must also meet the general eligibility of all Elgincentives financial incentives. These include: 1. The lands and buildings subject to an application must be located in the CIPA designated by by-law for the purpose of this CIP. 2. The type of property or use subject to an application must be identified as eligible within the applicable 'Sub-Area', (as identified in the municipal CIP). 3. All proposed projects must result in some level of improvement or rehabilitation over the existing conditions and will not simply represent a life cycle replacement. 4. All projects must contribute to achieving one or more community improvement goals (as identified Section 3.0 of this CIP). 5. Unless otherwise specified, registered owners, assessed owners, and tenants (with consent of the owner) of private buildings may be eligible for financial incentives. 6. The total value of all grants provided to an owner/tenant shall not exceed the total value of eligible costs for a project. 7. For all other incentive programs, a property may be eligible for multiple grants and may submit multiple applications during the term of this CIP; however, the total combined value of grants approved in any given year shall not exceed $15,000 per property or the total value of eligible costs, whichever is less. 8. Financial incentives will not be applied retroactively to works started prior to approval of applications and any application for costs incurred prior to the adoption of this CIP will not be considered eligible. 9. The property owner must have no outstanding property tax arrears, or any other outstanding Municipal/County accounts receivable on the subject property at the time of application. 10. Applicants will be required to disclose all other funding sources, including governmental, private, or not-for-profit funding to support the project. These shall be taken into consideration in the review of applications and the value of incentives may be reduced as a result. Applicants who receive funding for projects via the [TO BE INSERTED] Elgincentives CIP may not be eligible for funding for the same project under any other CIP that has been adopted by Municipal Council. 11. The proposed works will conform with all Municipal policies, standards, and procedures, including the Official Plan, Zoning By-law, Design Guidelines (if applicable) and heritage matters, in addition to being subject to a review and the issuance of necessary planning and development approvals and building permits pursuant to the Ontario Building Code. Eligible costs include: a) Municipal and County planning application fees including minor variance, site plans, zoning by-law amendments or official plan amendments b) Municipal building permit fees or change of use permits C CC V fPVff 'v� a � a The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Kamran Ali DATE: November 12, 2015 SUBJECT: Change of Vendor-Water Meter Reading Services RECOMMENDATION: THAT Council approve the signing of service agreement with Olameter for Municipal water reading services. INTRODUCTION: Change in vendor for water meter reading services from current service provider -Corix to the new service provider-Olameter. BACKGROUND: Currently we use the services of Corix for our water meter reading services and bill the rate payer for water usage on bi-monthly basis. Corix has been a long term service provider for the Municipality of West Elgin and other neighbouring municipalities with in the County. The meter reading cost has been stable over the last 10 years with no increase in the service fee. DISCUSSION: The Municipality of West Elgin received notification from Corix advising us that they will not be able to continue their services for us and a similar notification was received by other neighbouring municipalities with in the County. Corix is willing to work with us for our next meter reading in November. The Municipality of West Elgin reviewed our options and discussed the details with other municipalities affected by change in vendor. We have contacted other meter reading service providers in the area and there is only one vendor who is willing to do the meter reading for us, Olameter. We also consider the option of sharing of a full time water meter reader among other municipalities in the County, however it was not cost effective .Other Municipalities in the county are also looking at signing up with Olameter. As part of the new service agreement, Olameter does not require a 3 year commitment from Municipality, however signing the contract will guarantee that there are no changes in the service fee for next three (3) years. Attached is a rate quote from Olamater. This change in the service provider is within budget and will not cause any budget pressure. Respectfully Submitted, Reviewed by, s �c Kamran Ali 14. Scott, Gawley, C A, CGA Treasurer CAO-Clerk Attachment: Quote from Olameter C V Np YNg �� C'a�NN Q a U r n The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Kamran Ali DATE: November 12, 2015 SUBJECT: 3'd Quarter Financial Statements RECOMMENDATION: That Council receive and file the 2015-3`d Quarter Financial Report for the Municipality of West Elgin. i INTRODUCTION: Council adopted the 2015 Operation's Budget and Property Tax Rates as its May 14, 2015 Council Meeting and as part of the budget process is regular quarterly reporting of the financial results to the approved budget, DISCUSSION: The first page of the attached report shows the Year-To-Date actual Revenues and Expenditures as at September 30, 2015 and Projected balance for year- end 2015 , compared to 2014 Actual and 2015 Approved Budget. The 2" page provides an overview of the major variances from Budget. The overall projection shows that West Elgin will be on Budget. Respectfully Submitted, Reviewed by, C��, Kamran Ali 45Secotftt, Gawley, CPA, CGA Treasurer CAO-Clerk MUNICIPALITY OF WEST ELGIN 2015 BUDGET SUMMARY 2014 2095 ACTUAL 2015 2015 REVENUE(NON-DEPARTMENT SPECIFIC) ACTUAL as of Sept.30 Projected BUDGET TAXATION MUNICIPAL -2,995,974.20 0.00 -3,102,563.90 -3,102,563.90 LOCAL IMPROVEMENTS -141,944.24 0.00 -141,000.00 -141,000.00 PAYMENT IN LIEUS -83,646.96 0.00 -83,625.00 -83,625.00 OMPF FUNDING -1,833,700.00 -1,789,700.00 -1,789,700.00 OTHER REVENUE -316,655.76 -201,018.24 -297,636.47 -292,630.00 PRIOR YEAR SURPLUS -92,917.31 -564,242.66 -564,242.66 -487,726.60 TOTAL REVENUE -5,464,838.47 -765,260.90 -5,978,768.03 -5,897,245.60 DEPARTMENTAL SUMMARIES ADMINISTRATION COUNCIL 77,967.33 71,214.03 92,946.46 92,000.00 ADMINISTRATION GENERAL GOVERNMENT 631,869.29 463,480.37 732,203.05 778,460.00 BUILDING 59,847.90 51,228.83 70,224.27 70,220.00 MTO OFFICE -4,270.67 11,524.55 10,468.43 4,050.00 FIRE 320,246.71 108,706.58 353,326.06 355,098.05 POLICING SERVICES 900,397.58 693,803.71 1,014,633.61 987,148.00 BUILDING,PLUMBING 39,544.20 -38,123.47 6,327.79 30,360.00 EMERGENCY PLANNING 1,878.43 1,066.00 3,081.00 2,000.00 BY LAW ENFORCEMENT 1,690.21 1,076.13 1,922.27 2,000.00 ANIMAL CONTROL -8,137.86 -1,554.45 -175.38 -4,600.00 CONSERVATION AUTHORITY 52,345.30 38,072.00 38,072.00 38,072.00 FOUR COUNTIES TRANSIT 10,987.96 22,634.59 4,731.25 8,968.40 ROADS-MUNICIPAL AND COUNTY 1,264,743.09 970,753.41 1,275,645.26 1,275,645.26 SIDEWALKS 18,506.95 14,268.40 14,268.40 14,000.00 STREETLIGHTS 51,063.96 29,817.03 46,928.48 50,000.00 SEWER MAINTENANCE 0.00 0.00 0.00 0.00 GARBAGE COLLECTION,LANDFILL,RECYCLING 86,157.89 129,981.62 194,137.83 201,656.40 HEALTH SERVICEMETERIES 1,080.00 248.20 1,328.20 2,000.00 WEST ELGIN WATER SYSTEM 0.00 0.00 0.00 0.00 WEST ELGIN PRIMARY WATER SYSTEM 0.00 0.00 0.00 0.00 WEST LORNE ARENA -98,273.35 0.00 88,925.92 88,925.92 RECREATION 351,521.12 285,8544.13 362,086.94 361,350.00 PORT GLASGOW TRAILER PARK 0.00 0.00 0.00 0.00 LIBRARY -19,432.37 1,234.75 -11,263.67 -10,700.00 DRAINAGE 21,178.69 17,233.43 17,33725 17,327.80 PLANNING AND ZONING 33,512.98 53,819.20 43,255.76 43,250.00 ECONOMIC DEVELOPMENT 10,249.35 7,836.27 11,791.34 1 6,000.00 TOTAL DEPARTMENTAL OPERATING COSTS 3,804,674.69 2,932,175.31 4,372 202.52 4,423,231.83 TRANSFERS TO RESERVES 601,943.08 491,943.46 644,149.34 644,149.34 TRANSFERS FROM RESERVES DEBENTURE PAYMENTS 141,945.07 141,945.07 141,000.00 141,000.00 NET OPERATING SURPLUSIDEFICIT -916,275.63 2,800,802.94 •821,416.17 -688,864.33 CAPITAL EXPENDITURES GRANT FUND]NGICONTRIBUTIONS -97,450.30 -74,661.54 -172,059.02 -172,059.02 TRANSFERS FROM RESERVES -440,616.52 0.00 -266,000.00 -616,000.00 CAPITAL PURCHASES 890,099.79 379,249.02 1,117,92335 1,476,923.35 CAPITAL FUNDED FROM FUND SURPLUS&OPERAI 352,032.97 304,587.48 679,864.33 688,864.33 NET SURPLUS -564,242.66 3„105,390.42 -141,561.84 0.00 Municipality of West Elgin Projected 2015 Page 1 Municipality of West Elgin as at September 30, 2015 including Projection for the period of Year Ending December 2015 Comments: Revenue: Local improvements: YTD to be adjusted after the final installation of tax bill in Q4 Payment in Lieu: YTD to be adjusted to the end of the year Other Revenue Bank interest amount to be recognized at year end County of Elgin parking ticket revenue to be recognized at year end Penalty revenue is expected to be slightly above budget. Departmental Summaries Administration: Council: Based on the historical number of meeting and events attended by council Staff: Staffing includes: CA01 Clerk, Treasurer, Deputy Treasurer, Financial Assistant, Accounts Payable, ReceptionistlOffice Clerk and Financial Accounting Clerk(allocated to Water Department). Convention/Seminar includes the ROMA Conference, AMCTO Annual Conference. Miscellaneous Expense includes Association Memberships, training courses for staff succession planning and Employment Equity Plan update (last done in 2002).Also include the HR Fusion fees of$12,500 Minor Capital includes the purchase of monitor and desktop for office staff Leases &Contracts: includes the contract for record management software(I compass)for record management$5,000 Grants: The underspending in the administration is due to grants payment, the following grants are projected to remain unpaid by end of year, including minor requests of$20,000 and saving from Beattie Heaven-Accessibility of$20,000. Building: Janitorial wages to be allocated at year end and hydro bills to be received in Q4. Service Ontario: We have a RFP in with the Ministry to get the contract for renewal,we will find about the results by end of the year, will get update in Q4. Fire: YTD fire wages and Benefits re paid in the 4'h Quarter Fire Hydrant rental adjustment to be made in the 4 I Quarter Policing: Policing costs are$84,519 per month Building, Plumbing, Emergency Planning, By Law Enforcement: The Building permit revenue includes the permit for a large protect in the amount of$44,381.25 Annual Community Emergency Exercise held in Dutton on October 28, 2015. Four Counties Transit: The Grant will be received in 4th Quarter to offset the YTD expenditures Roads: Capital: Multiple capital projects were completed including the Furnivall road guard rail on bridge 2, Marsh line surface treatment Truck purchase, order was placed for the truck in the amount of$250,000. Sidewalk and Street lights Capital: Capital for 2015 includes the$145,000 for streetlight conversion Port Glasgow Trailer Park: Seasonal park operations-Open May to October; Trailer fees are due May 1, 2015 Septic system will be consider in 2016 Water: The rate were changed effective July 1, 2015 The water consumption revenue is based on estimate of annual usage amount. Water postage to be expensed in Q4 Arena: Arena operations and Maintenance Costs are split with Dutton-Dunwich at the end of the year. Parks & Recreation: Capital: Sidewalk snow blower was replaced. Transfer to Reserves: YTD year end allocation entry to be made Transfer from Reserves: YTD year end allocation entry to be made Debenture Payments: YTD allocation made at year end. D- 1 MUNICIPALITY OF CHATHAM-KENT NOTICE OF ADOPTION OF OFFICIAL PLAN AMENDMENT NO.41 TAKE NOTICE that the Council of the Municipality of Chatham-Kent passed By-law No. 141-2015 on the 26th day of October, 2015, under Sections 17 and 21 of the Planning Act, R.S.O. 1990, c.P.13, as amended, which provided for the adoption of Official Plan Amendment No. 41 (OPA 41). THE PURPOSE AND EFFECT OF OPA 41 - As good planning practice, the Official Plan is continuously monitored and reviewed and opportunities to further to improve and enhance the Official Plan are often identified. Therefore, from time- to-time, it is advantageous to bring forward a general housekeeping amendment to further improve the policy framework of the Official Plan. This is the nature of this amendment. The purpose of this amendment is to amend and add a few policies to Section 6.3 "Plan Implementation"to provide further clarity and guidance regarding various planning tools such as Part Lot Control Exemption and various by-laws that may be enacted and/or updated by Council under other legislation. A copy of the above-noted By-law is available for inspection at the Planning Department, Civic Centre (2nd Floor), 315 King Street West, Chatham, during normal business hours. AND TAKE FURTHER NOTICE that any person or public body who, before the by-law was passed, made oral submissions at a public meeting or written submissions to Council may appeal to the Ontario Municipal Board (OMB) in respect of the by-law by filing with the Municipal Clerk of the Municipality of Chatham-Kent not later than 4:30 pm, EST, on November 16, 2015, a notice of appeal setting out the objection to the By-law, and the reasons in support of the objection. Such notice must be accompanied by the filing fee of$125.00 for each application appealed, made payable to the Minister of Finance by certified cheque or money order only, as required by the OMB. For additional OMB fees please see the OMB Fee Schedule. The proposed official plan amendment is exempt from approval by the Ministry of Municipal Affairs and Housing. The decision of the council is final if a notice of appeal is not received on or before the last day for filing a notice of appeal. Only individuals, corporations and public bodies may appeal a by-law or a decision of the Municipality to the Ontario Municipal Board. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. No person or public body shall be added as a party to the hearing of the appeal unless, before the by-law is passed, the person or public body made oral submissions at a public meeting or written submission to the.Council of the Municipality of Chatham-Kent or, in the opinion of the Ontario Municipal Board, there are reasonable grounds to add the person or public body as a party. Dated at the Municipality of Chatham-Kent this 27th day of October, 2015. FOR FURTHER INFORMATION please contact: Planning Services Municipality of Chatham-Kent 3515 King Street West t;:sN`AW oFWZ-:2-VU Chatham, Ontario N7M 5K8 Rio Phone: 519.360.1998 Fax: 519.436.3237 OCT Z 9 2015 Email: CKolannincAchatham-kent.ca ID- C.) NOTICE OF OPEN HOUSE AND PUBLIC MEETING CONCERNING AN AMENDMENT TO THE ZONING BY-LAW FOR THE MUNICIPALITY OF DUTTON DUNWICH, PURSUANT TO SECTION 34 Dutton �7UI�n nilunici WFCh D of OF THE PLANNING ACT, 1990 All residents of the Municipality of Dutton Dunwich are invited to attend an OPEN HOUSE on Wednesday, November W, 2016 from 3:00 p.m.to 5:00 p.m., at the Municipality of Dutton Dunwich Council Chambers, 199 Currie Road, Dutton ON.The purpose of the Open House is to provide residents with an opportunity to review a proposed Zoning By-law Amendment to the Municipality of Dutton Dunwich Comprehensive Zoning By- law. TAKE FURTHER NOTICE that the Council of the Municipality of Dutton Dunwich will hold a PUBLIC MEETING on Wednesday,November 2eh, 2016 at 5:00 p.m., at the Municipality of Dutton Dunwich Council Chambers, 199 Currie Road, Dutton ON to consider public comments on a proposed Zoning By-law Amendment to the Municipality of Dutton Dunwich Comprehensive Zoning By-law. Purpose and Effect of the proposed Zoning By-law Amendment–The proposed Zoning By-law Amendment will provide an update of detailed land use regulations in order to facilitate decision making by Municipal Council, public agencies and private interests with regard to the use and 3 development of land within the Municipality. Specifically,the — ' Zoning By-taw Amendment deals with(a)the use that may be made of a parcel of land, (b)the size of parcels, (c)required t I setbacks for buildings from property lines, (d) maximum coverage of a fat by structures, (e) Conservation Authority regulatory mapping and other issues. _ _ The Zoning By-law Amendment would implement the policies t "' I j�� _ of the County of Elgin Official Plan,the Municipality of Dutton Dunwich Official Plan and the Province of Ontario. The Zoning By-law Amendment would affect all lands within the Municipality of Dutton Dunwich. Any Person may attend the public meeting and/or make written or verbal representation either in support or in opposition to the proposed Zoning By-law Amendment. If a person or public body that files an appeal of a decision of the Municipality of Dutton Dunwich in respect of the proposed Zoning By-law Amendment does not make oral submissions at a public meeting or make written submissions to the Municipality of Dutton Dunwich before the proposed Zoning By-law Amendment are adopted, the Ontario Municipal Board may dismiss all or part of the appeal. Additional Information–A copy of the proposed Zoning By-law Amendment are available for public inspection at the Municipality of Dutton Dunwich Administration Office, 199 Currie Road,Dutton ON between the hours of 8:30 a.m. and 4:30 p.m., Monday to Friday.The proposed Zoning By-law Amendment is also available on the Municipality's website at www.duttondunwich.on.ca(under Home,Public Notices). Dated at the Municipality of Dutton Dunwich this 51h day of November 2.015. Kathleen Wynne, Sauvons La Nation/Save the Nation Premier P.O.Box 398 .v� Legislative Building St Isidore PO Queen's Park St Isidore oronto Ontario � ''`'h•�`<<� KOC 2BO ON „ M7A lAl 21 October,2015 :, Premiere ministre de l'Ontario-Premier of Ontario La tres honorable-The right Honourable Kathleen Wynne Avec la mise en oeuvre de la Loi Sur l'energie verte,les With the introduction of the Green Energy Act,democratic droits democratiques des electeurs de l'Ontario ont ete rights were stripped from the electorate of Ontario. bafoues. Suite aux efforts et sacrifices collectvfs des comtes, As a result of significant collective efforts and sacrifices by municipalites et residents touches initialement par is Loi sur the Townships,Municipalities,and Residents first impacted 1'energie verte,votre gouvernement a modifia ladite loi et a by the Green Energy Act,your government amended the quelque peu retabli ces droits.Specifrquement,les comtes et Green Energy Act,and reinstated a modicum of these rights. municipalites peuvent maintenant se declarer<< Specifically the Townships and Municipalities can now communaut6s d'accueil non-consentantes»ou«Not declare themselves"Non Willing Hosts.".To reinforce this, Willing Hosts>>.De plus,vows etes allee un peu plus loin en you made a public pronouncement that"Non Willing Hosts" annongant publiquement que les«communautes d'accueil would not be forced to accept renewable energy projects. non-consentantes»no seraient pas forcees d'accepter les projets d'energie renouvelable. Le 10 aofit 2015,la Municipalite de La Nation a appuye la On August 10s',2015 the Nation Municipality accepted the majorite de ses residents provenant de deux de ses quartiers expressed will of a majority of its electorate in wards touches par les projets d'energie renouvelable et s'est impacted by two proposed renewable energy projects,and declaree<<communaute d'accueil non-consentante% Ce declared itself a"Non Willing Host."This action was gesto important a ensuite mene A une resolution qui annule followed by a resolution to revoke all prior resolutions of toutes les resolutions prises jusqu'a maintenant en appui aux support,and any community agreements between itself and projets d'energie renouvelable et A toute entente entre la the project proponents.Thus The Nation Municipality joined communaute et les promoteurs de projets.Cost ainsi que la some 110 Ontario Townships and Municipalities who have municipalite de La Nation s'est jointe au 110 autres comtes declared themselves"Non Willing Hosts." of municipalites qui se sont aussi declarees«communautes d'accueil non-consentantes>>. Maintenant que les demandes de propositions pour ce projet With the Requests for Proposals(RFP)for the current d'energie renouvelable de l'Ontario(Phase 1)sont dans les Ontario renewable energy project(Phase 1)in the hands of mains de La Societe independante&exploitation du reseau the Independent Electricity System Operator(IESO),we d'electricM(SIERE),nous avons ete mis au courant que understand that the IESO has received proposals in excess of SIERE a regu des propositions de plus de 700 megawatts 700 Megawatts from"Willing Hosts." provenant de<<communautes d'accuell consentantes o ou This is sufficient to satisfy Phase 1 (300 Mw)and Phase 2 o Willing Hosts».Ceci est suffisant pour entamer la Phase (300 Mw)of the project,and probably the optional Phase 3. 1 (300 MW)et la Phase 2(300 MW)du projet,et possiblement la Phase 3 qui est optionnelle. Pour cette raison,nous vous demandons,par Fentremise de For that reason,we now request that you immediately direct votre ministre de 1'energie,de fournir une direction . the Ontario Minister for Energy to provide ministerial mainisterielle a SIERE immediatement.Comment?En lour direction to the IESO,in that the Minister directs the IESO demandant d'appuyer votre declaration politique publique et to support your public policy statement,and the intent of the Fintention de la Loi sur 1'energie verte modifiee en rejetant amended Green Energy Act,by rejecting all RFPs that les demander de propositions qui touchent les impact"Non Willing Hosts." o communautes d'accueil non-consentantes% De plus,nous exigeons que vous respectiez les obligations Further,we ask you to immediately acknowledge the moral morales envers les<<communautes d'accueil non- obligation to the"Non Willing Hosts"and to publicly consentantes»en demandant publiquement&SIERE de ne request that the IESO refuse consideration of all RFPs that pas considei'er les demandes de propositions qui touchent impact"Non Willing Hosts." les o communautes d'accueil non-consentantes». Respectueusement, Respectfully, Sauvons La Nation Save the Nation Liste de diffusion 1 Distribution List Honourable Kathleen Wynne, Premier Honourable Bob Chiarelli, Minister of Energy Honourable Jeff Leal, Minister of Rural Affairs Honourable Grant Crack, MPP(Glengarry—Prescott---Russell) Municipality of the Nation Township of Wainfleet Township of North Stormont Municipality of Clarington Township of South Stormont Town of Fort Erie Township of South Dundas City of Niagara Falls Township of North Dundas City of St.Catharines Municipality of Merrickville-Wolford City of Thorold Township of North Frontenac Niagara Region Township of Madawaska Valley City of Welland Township of Bonnechere Valley City of Port Colborne Township of Killaloe Hagarty and Richards Town of Grimsby Township of South Algonquin Township of Mulmur Township of Alnwick-Haldimand Township of Melancthon Prince Edward County Town of Shelburne Township of Carlow Mayo Township of Amaranth Municipality of Trent Hills Dufferin County Township of Asphodel Norwood Town of Orangville Town of Greater Napanee Town of Grand Valley Township of McNabb-Braeside Town of Mono Township of Hamilton Township of East Garaflaxa City of Kawartha Lakes Haldimand County Township of Cavan Monaghan Township of Centre Wellington Township of Tay Town of Erin Township of Tiny Township of Guelph/Framosa Township of Clearview Township of Southgate Town of Lincoln Municipality of Southgate Township of West Lincoln Municipality of Grey Highlands Town of Pelham Municipality of Morris-Turnberry Town of Niagara-on-the-Lake Municipality of Arran–Elderslie Township of Mapleton Township of St.Clair Municipality of West Grey Village of Oil Springs Township of Howick Town of Petrolia Town of Minto Township of Enniskillen Township of Wellington North Town of Plympton-Wyoming Township of Huron-Kinloss Lambton County Municipality of Brockton Township of Dawn-Euphemia The County of Bruce Township of Lakeshore Municipality of North Huron Wellington County Township of Chatsworth Township of Puslinch Municipality of Northern Bruce Peninsula Municipality of Kincardine Town of Saugeen Shores Norfolk County To}vn of the Blue Mountains City of Owen Sound Town of South Bruce Peninsula Grey County Township of East Zorra-Tavistock Township of Georgian Bluffs Township of Norwich Municipality of Meaford Township of Perth East Town of hanover Municipality of West Perth Municipality of North Perth Township of Perth South Perth County Municipality of Huron East City of Sarnia Municipality of Dutton-Dunwich Village of Point Edward Municipality of Southwest Middlesex Municipality of Leamington Municipality of West Elgin Township of Essex Municipality of Central Huron Town of LaSalle Municipality of South Huron Town of Amherstburg Township of Middlesex Centre Municipality of South Bruce Township of North Middlesex Municipality of Calvin Township of Warwick Township of Chisholm Municipality of Bluewater Municipality of Powassan Municipality of Brooke-Alvinston Municipality of Billings Municipality of Lambton Shores Le Droit Le Carillon Tribune-Express Le/The Regional Le Reflet Eastern Ontario AgriNews The Globe and Mail National Post Toronto Star Toronto Sun k1ui.7L7'A,gtr E LG 1'N ST.THOMAS PUBLIC HEALTH October 15, 2015 OCT 2 pp� Dear Mayor Wiehle, Re: 2015 Nutritious Food Basket A nutritious diet is foundational for overall health and well-being, optimal growth, and cognitive development. There is strong evidence of a direct link between poverty, poor health, and food security. In fact, income is the best predictor of food insecurity. People who are food insecure are unable to afford the healthy food that they and their families need, People who are food insecure are more likely to have poorer physical, mental, and social health and suffer from multiple chronic conditions including depression, diabetes, heart disease, and hypertension. Food insecurity is an important social and public health problem. Every May, all health units across Ontario complete the Nutritious Food Basket(NFB), a survey mandated by the Ministry of Health and Long Term Care.The NFB measures the cost of basic healthy eating that meets the recommendations from Canada's Food Guide. This information is used to monitor the affordability and accessibility of a healthy diet by relating it to one's household income. The cost of healthy eating is on the rise. The 2015 NFB results reveal the weekly cost for healthy eating for a family of four in Elgin St.Thomas is$193.61. If the family of four is living on social assistance,they would require an estimated 84%of their income to pay for food and rent alone. Often, individuals and families in these situations have no choice but to redirect costs set aside for food to pay for other basic expenses such as child care, transportation, heat& hydro, home maintenance, and medical costs. The NFB results consistently show that,year after year, a healthy diet is out of reach for many families and Individuals in our community. Accompanying this letter is The Real Cost of Eating Well in St. Thomas and Elgin County 2015, a report illustrating the impact of food insecurity in our community.We urge you to watch The Real Cost of Eating Well video that tells the story of someone in our community who is food insecure. This video along with more information about food insecurity and other factors that affect health can be found on our website: www.elginhealth.on.ca/NFB. Yours sincerely, Dr. Joyce Lock Medical Officer of Health Elgin S Thomas Public Health 1230 Talbot Street.St.Thomas,CAN N5P I G9 Phone:519.631-99 04 Toll Free: 1.800-922-0496 Fax:519-633-0468 wwnw.eiginheallh.an.ca T R� .�- .= .� aY•�.P.I is ��YK j • �`^ r2x�7 What is the cost of eating Well? The Real Why does the cost of OM food matters of tatimng Well in Who can't attovd to eat well and why? St. Thomas and How do people cope? Elgin County What can individuals and communities do? � &° �� f # 1 7 • / 1 519-631-9900 f PU13LLC HEALTH .! permission tro m tle Huron 1 nt Health Unit. Real life situations for people living in Elgin and St.Thomas: -Rs �cen�f�a�'{I 'taoenai�rd '' ` <���nai'ro�� '�.�rl` � �``�� Scenal<►o 5 Scenalrlo� Scenario T f=amily of Family of Farnlly of Single Parent One Person One Berson One;Person `Four,Ontario Four, our Median.. Householtl Household, Household Household,Old ` Works Full Tme Ontario v7ith Two Oritai no. Ontario Age Security/- Minimum lfrcorne Cl�lldren, Works Disability Puarar�teed Wage lra�ner (after fax) Ontario SVPPort income, Works Program Supplement s Total Monthly Income $1,193 $1544 After-tax) Expenses.`'�ldl�� �, d�y Racelor 7 Bdt sdr Lf_,t.. 5;h�'` -s.:a ..S'��„� <...1i.vnn,.��.�scx cL.3 Y'k_ :''�G<` .5'.-{� 3:,.,.: .�. Monthly Rent (Apartments 1-3 BR,may not $1,0_b4 $1,D_04 $1,04 $781 $448 $636 X636 include heat or hydro) Food $s38 $838 $838 $635 $281 :' $281 . $204 76 4704 is A single 'I -H living an Ontario Works could spend almost hN entire income on rent for a one beoin apartment There would'be little to no money left for food.or other expenses. The situation is not moth better for a farrnly of:f our on`rJW After paying for rer't and food,they.have$525 left to cover„all other e,xpgnses> Income Required for 46% 35% 14% 39% 61% 53% Rent % Income Required for 38; 12%. .; 29% 1�2% 32° 38% 24% 13% Nutritious Food A summary of some real life situations for people lining in Elgin and St.Thomas appears above.These scenarios show that after paying rent and purchasing food, some individuals and households have little, if any, money left over to cover the cost of other basic monthly expenses. THE REAL COST OF EATING WELL IN ST, THOMAS ELGIN COUNTY 2015 3 How do people cope? a People cut back on their food budget ® Parents will skip meals to ensure their children can eat People fill up on cheap foods that may be less nutritious People access meal programs in the community ® People access food banks every other month to receive a 2-3 day supply of food What can individuals and communities do? All people in St.Thomas and Elgin County should have access to a nutritious, adequate diet. Each of us has a role to play. Start by educating yourself about what causes hunger an:d poverty,then get involved. "The cost of food beeps rising but the Learn more and share what you learn: money you get stays 0 Watch and share the'Let's Start a Conversation'video www ewnhealth.on.ca/conversation the same." Attend'Bridges Out of Poverty'training www.endpovertyiinelgin.ca i ® Read more about root causes of poverty www.povertykeeontario.ca Single mom on Ontario Works with one child Advocate to your MPP and others for: ® Improved social assistance Introduce a Basic Income Guarantee More affordable housing policies Get involved: Take action in your community: Donate your time, money, or resources to emergency food services (contact the Health Unit for a list of programs in your area). 400ELG ST.THOMAS m Community gardens PUBLIC HEALTH ® Collective kitchens For more details about ® Food banks the Nutritious Food Basket 0 Community meal programs contact Elgin St.Thomas Public Health. ® Grow a Row! Try growing your own food, and consider www.elginheaith.on.ca growing an extra row for friends,family, neighbours or a local food bank 519-631-9900 0 Think about where your food comes from and For more information: buy local products Income is one of the best predictors of health. A� s When people are short on money, they're more likely to have poor health, such as depression and disease, and babies with low birth weights. 4 THE REAL COST OF EATING WELL IN ST. THOMAS ELGIN COUNTY 2015 That is the cost of eating well? o Every year Elgin St.Thomas Public Health surveys the price of food items from grocery stores across St.Thomas and Elgin County using a tool called the Nutritious Food Basket(NFB). The cost is determined by pricing 67 food items in six grocery stores across the county and calculating the average lowest retail price In 2015,the monthly cost of groceries for a family of four was$838.29. g Items included in the NFB meet recommendations from Canada's Food Guide. However,the assumption is that people have the time,skill and equipment needed to prepare food from scratch. a Prepared convenience foods,personal and household non-food items such as toothpaste and cleaning supplies are not included in the NFB. The weekly cost Why does the cost of food matter? of groceries for a We know when money is tight people are forced to cut their food budget to pay family of four is now for other living expenses.They may skip meals, eat fewer fruits and vegetables, $193.61. That is an drink less milk, and fill up on non-nutritious foods because they are cheaper. This is called food insecurity.The result of this unhealthy diet is an increased increase of over nine risk of chronic illness and poor growth and development in children percent over the last three years. who can't afford to eat well &why? For people living on minimum wage,Ontario Works,or the Ontario Disability Support Program, it is hard to make ends meet.After paying rent,they still have to pay for other necessities such as: Heat and hydro Transportation, car maintenance and gas ® Child care "Healthy food is too a Clothing expensive. There's a G Eye and dental care difference between ® Home maintenance filling my kids bellies ® Costs for children's school supplies and feeding then ® Household cleaners and personal hygiene products healthy." 0 Insurance When faced with the choice of paying rent or going hungry, many families are forced to go hungry. -Single mom of two Children, on Ontario Works When housing costs are move 30%, it makes It difficult for a household to sleet other expenses including the cost of nutritious food. 2 THE REAL COST OF EATING WELL {N 5T. THOMAS ELGIN COUNTY 2015 A O 4 I COMMUNITY IMPROVEMENOT PR ' ECT ��rall/ Providing financiall assistance to business and property owners to re °r�9�g�„ restorations and redevelopment projects. 1? Elgin County is excited to introduce the Elgincentives Community Improvemen'?or to improve our downtowns, waterfronts, agricultural and tourism areas. Elgin County dedicated to enhancing the quality of place for businesses, residents and visitors alike, stimulating economic growth and diversification, Having a COP on place allows. the municlpallty to assist financially with improvements to private properties. -- AQ Elgincent wes -DETAILS & EXAMPLES PRO,G-RAM . What Is a Community Improvement Plan (CIP) A Community Improvement Plan (CIP) is a tool that allows municipalities to direct funds and implement policy initiatives toward specifically defined project areas. The Elgin County Economic Development office has prepared this CIP in order to achieve important community goals. Elgincentives Program Goals Through the Elgincentives CIP, Elgin County will provide leadership in community improvement planning by offering incentives to eligible owners and tenants of lands and buildings in key sectors and areas of economic activity,County-wide. The goals of the Elgincentives CIP are: AnTo stimulate economic growth wk To enhance the quality of place^ To improve the stability and and diversification. 15m for residents and visitors. Um sustainability of the tax base. Elgin County has developed the following set of incentive programs, which will be provided by the County via the Elgincentives CIP, in order to stimulate private sector investment in land and buildings. QTax Increase Equivalent Grant (for Major Projects) To stimulate major investment by deferring part of the increase in property taxation as a result of a redevelopment or rehabilitation project.Up to 100%of the Municipal and/or County portion. Fagade, Signage, and Property Improvement Grant To assist with improvements to a building's fagade or signage or other improvements to private property.50%of eligible costs,fagade up to$10,000,signage up to$7,500 and property up to$5,000. Building Improvement/Restoration Grant To assist with the maintenance and physical improvement of existing buildings. 50% of eligible costs,to a maximum of$10,000. - - - r }ET;-! i - A ii r x ti Building Conversion/Expansion Grant To assist in the small-scale conversion of existing vacant space into new commercial, mixed-use 1 11171 1. and other eligible uses.$15 per square foot of converted or expanded floor space,up to$10,000. Energy Efficiency Retrofit Grant To.assist with retrofits that improve the overall energy efficiency of a building.A grant may cover up to 25%of the retrofit costs,to a maximum of$10,000. Outdoor Art Grant To assist with the permanent installation of outdoor artwork/sculptures in priority areas. 50% of the eligible cost of the improvements,to a maximum of$3,000. Feasibility/Design Study Grant To assist with the completion of studies and plans that will investigate the potential for, or the support of,a new business or development project.50% of the eligible costs,up to$2,000. ©7� Application and Permit Fees Rebate 70144 To reduce costs for planning applications or building permits in relation to an improvement project. 50%of the Municipal and/or County portion of eligible costs,up to$2,000. Multiple Property Owners Bonus Grant Providing a bonus grant where multiple owners or tenants implement a coordinated approach to projects,up to$1,000. Savour Elgin/Elgin Arts Trail Bonus Grant Providing a bonus grant where the establishment of a new eligible use will also meet the criteria favour Elgin of the"Savour Elgin"and/or"Elgin Arts Trail"programs,up to$2,000. t k '-P!i 7lpG$.,'..'"�n•S'�?n3� �� r'd � g t' jj0•. _ y E Y+F 'y }7 c 'E OPEN^ '" ''� r ,r i Es -ti y.s.i There are a number'of key areas of local economic ®Downtowns and main street areas activity where the need for improvement has w Agricultural areas been deemed the greatest and where additional ®The ports and lakeshore areas investments will result in significant economic a Other key tourist and private outdoor development benefits. These include: recreational areas Saab-Area Eligible IPropeetles Eligible Uses Settlements Sub-Area m Properties designated Commercial by m Commercial and mixed-uses. the local Official Plan,which are located a Industrial uses are not eligible. within or in proximity to an established downtown or mainstreet area. m Properties designated by the local a Tourism oriented commercial/ Official Plan to permit tourism-oriented service establishments and outdoor and outdoor recreational uses. recreation uses. Agricultural Sub-Area a Properties designated Agricultural a Secondary and agriculture-related Area by the County Official Plan. uses related to existing farm operations. ®Tourism oriented commercial/ service establishments and outdoor recreation uses(where permitted by the local Official Plan. HOW TO APPLY Please see the chart below for a summary of the review,approval and payment incentives offered through the Elgincentives CIP. i f 1 t I {r '' Approvedpp�cant County provides Grant is Rpplioation RppEicat�on Committee undertakes work! grant payment l Paid by local SubrnFttedto Rev�ew�d iy Makes ,rr ;notifies Gommitt�e to local Municipality F a r 1 r Munic� alit ., to Applicant Committee rGomrnittee ,' pecis�an � �u�on completion , , p y` ; Elgin County Economic Development 450 Sunset Dr., St. Thomas, ON N5R 5V1 519-631- 1460 ext. 168 info @elgin.ca I twitter: @ElginCounty I www.facebook.com/ElginCounty I www.elgincentives.ca September 2015 SCOR EDC PRESENTATION TO PARTNER COUNCILS SCOR EDC Priorities 1. Infrastructure that fosters economic development 2. The development of human capital in support of economic development 3. Sector development with a focus on agriculture and agri-food value-added processing. 40060'4 Priori'1P -a In 2015 SCOR focused on our three priorities using a three pronged ap- proach Action: through project work of our own and support of other regional a' projects y . Advocacy: drawing attention to the region as whole and working to at- ° tract investment, iron out current issues and providing Ministries with an opportunity to work with the region to realize some of their goals (ROMA, AMO, CFDC project to FEDDEV) Identification and Problem solving: working with local EDO's, upper levels of government and private sector on identifying issues that may be a barrier for the region to attract investment and or pin pointing op- portunities (rail issue) Economic Development There are a number of activities and areas of focus that fall under the economic development umbrella. Economic development in rural and small urban areas often face limited resources (financial and capacity) and collaboration is one of the best ways to offset limited resources and leverage investment in a particular municipality or region. Spectrum of Economic Development Activities Cos+niunity Revitalrza[ion Regional �---� Planning&Inhast+ucture Initiatives I—_DeV410Pment i3usmess fi Human Cepltal7 govelopmrnl 4Vorkforce development invest- mgnt Focused Sactor I Ftosearch 8 inta-1 ! Attraction j I� Development I hlanagemertt tsaikeung& otlser Carviumieations Activities 1 K South Central Ontario Region Economic Development Corporation (SCOR EDC) 4 Elm Street, Tillsonburg, ON N4G OC4, P: 519-842-8333 F: 519-842-7123 E: gmccDscorreg ion.com www.scorregion.com www.scorbusinessp6rtal.com Benefits of.Partnership • Recognition and bargaining power: • Projects of a scale bigger than one municipality in scope. • Relatively low cost for the initiatives undertaken and enabled by the regional collaborative. • Recognition and reputation has been built over the 4 years of operation. The members of the corpo- ration have enhanced their image as collaborators. • Good investment of dollars: for every 1 partner dollar invested we have leveraged an additional $1.55 dollars investment in the region (average over 3 years) f $300,000 T -------- �— -- I $250,009 .1 ------ --- i $200,000 I� $150,000 -f... .....-... --------___ 612013 I _ ®2014 I ��$100,000 M 2015 -- - -----------__—�----.____ i t $59,000 — '. — ------ — ------ $0 _ j Partner Leveraged Partner Dollars Funds Invested$145,000.00 - i Action Through Prajects;and 1r'it4ati�res 201'5 2016 Moving Ontario Forward Worked very closely with Peter Crockett, Oxford County CAO and Don Shropshire CAO of Chatham-Kent to develop a submission to Kathleen Wynne who asked for a regional plan. This demonstrates how the senior levels of government are much more likely to work with and focus on a regional entity. We also col- laborated with Middlesex elected officials and Synthesis Agri-Network to further investigate potential of rail hub location Western Ontario Community Futures Development Corporation Association (WOCFDCA) We have been working closely with Frank Rupcic to develop a submission to FedDev for a Western Ontario Development Fund that would mirror the fund the CFDC's have in the east. This would give allow them to leverage funds and the submission would also have a community economic development (non-repayable) portion. This would be particularly good for the 5 SCOR CFDC's who already administer the Sand Plains funding and it would further support high value community projects. Pooled Insurance Regional collaboration for cost reduction to allow funding for other priorities such as economic develop- ment. MOECC and ALUS This is an outcome from the AMO delegation to help the region become both more resilient to extreme weather events (associated with climate change) and an opportunity for showcasing innovation in managing water, waste water and storm water that can create jobs for local businesses as well as add value for com- munity partners in protecting and extending the life of municipal infrastructure. 4 Elm Street, Tillsonburg, ON N4G OC4, Telephone: 519-842-6333, gm @scorregion.com ALUS is partnering with SCOR to add municipal projects and activities that reduce their carbon footprints and benefit from incentives. Workforce Planning Boards The apprenticeship project has reduced barriers to participation in apprenticeships and adds participants that will have well-paying jobs and careers in the region. A project is being developed to help communities and employers adapt to labour market changes resulting from the Trans Pacific Partnership that is expected to adversely affect some sectors (automotive, dairy and poultry) but may benefit grains and oilseeds, beef, wood processing and fruit & vegetable production and processing. The insights will help employers and workers adapt to the changing supply and demand for af- fected careers in the region. Apprenticeship Committee member and contributor to ongoing EmployerOne survey which is a source of labour market in- telligence for the region Apprenticeship committee looking at ways to improve communications between employers and employees to gain skilled workers through apprenticeship programs Wood products —sector development Working with Workforce Boards successful in getting funding to create short videos aimed at high school students about the wood products and forestry industry FoodHub — sector development for agriculture Project timing has coincided with a general increase in demand for local food. The sales of the FoodHub Project have been slow but there are good outcomes related to the food hub project such as • Hub operators/producers assuming more control of the business, • 30+ businesses trained and started on a path to certification for Canada GAP or other safety and traceability protocols. • Products from the region in over 900 schools through our work with Ontario Student Nutrition Pro- gram; • Regional collaborations and relationships developed as a result of the partnership such as White- crest and VG Meats, • Local suppliers now listed as suppliers to Sysco and GFS . • Support and assist other organizations working on food and food production issues (gleaning opera- tions, London Food Council etc.) OFA We have met and have been working with the OFA, OFVGA, Conservation Authorities on the Water and Food security project that came from the AMO delegation. booking Ahead 2 16 a,rild 5- yzoncl Regional recognition and branding -taking advantage of opportunities and leveraging collaborations and relationships. • Strong sector development (agriculture/food and manufacturing) by working with OFA and regional representatives to capitalize on private investment • Implications of TPP and Cap and Trade for the region • Moving Ontario Forward Submission (Transportation and Infrastructure) 4 Elm Street, Tilisonburg, ON N4G OC4, Telephone: 519-842-6333, gm @scorregion.com The 2015 Western Elgin Community Expo was another successful event! About 200 people attended, coming from communities in Chatham-Kent, Elgin, Essex, Middlesex, and Oxford, as well as London, Newbury, and St.Thomas. The 43 exhibitors represented a good cross-section of the various sectors that are involved in our communities- agriculture (eg., Elgin Federation of Agriculture, Ontario Federation of Agriculture), culture (eg., Elgin County libraries, Backus-Page Museum), education (eg., Contact North), government (eg., municipalities of West Elgin and Dutton Dunwich, Elgin County), home-based businesses (eg., West Elgin Tarps), recreation (eg., Dutton Meadows Golf Club), services (eg., VON, fire department, West Elgin Community Health Centre), service clubs (eg., Kiwanis, Lions, Optimists), and store-front businesses (eg., Alley Kat Music). This was the third time that I have organized the Expo and, as before, i tried to have a good mix of new exhibitors with ones that have attended previously, and tried a few different ways/places to advertize the event which people mentioned during my conversations with attendees that day. The day itself included many firsts- having the Elgin Federation of Agriculture and Canadian Blood Services as exhibitors; having the Warden of Middlesex County take part in the welcoming ceremony; and having on-site reports done back to Easy101 and Country107 that day (to name a few). Exhibitors were very pleased with the layout of the room and the overall event. I continue to receive positive comments about the Expo and how beneficial it is to the Western Elgin Region. The event was advertized in eight newspapers (print and online ads), on radio, social media (Facebook and Twitter), via word-of-mouth, various websites (agricultural, radio stations) and the event posters. would like to express my gratitude once again to the Municipality of West Elgin council members, CAO, and staff for your support and kind assistance to help make this event a success once again. Respectfully submitted, Karen J. Kendrick, Organizer, 2015 Western Elgin Community Expo