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12 - September 22, 2015 Minutes•. - 01 IrZI a I I orld: The Elgin County Council met this day at the Administration Building at 9:00 a.m. with aF members present. Moved by Councillor Currie Seconded by Councillor Jones THAT the minutes of the meeting held on September 8, 2015 be adopted. 1:14:411 - 's Mr. Jack Couckuyt made a verbal presentation in regards to leasing versus owning additional space for the Aylmer branch of the Elgin County Library. He urged Council to think long-term, to envision a building to be proud of and the benefits of ownership. Moved by Councillor Marr Seconded by Councillor Mennill THAT the verbal presentation titled "Leasing of County Library Space" from Mr. Jack Couckuyt be received and filed. - Carried. Moved by Councillor Wiehle Seconded by Councillor Wolfe THAT we do now move into Committee Of The Whole Council. "N 21:141:411W Councillor Martyn presented an update about the activities of the St. Thomas Elgin General Hospital including the Great Expansion Project, the integrated stroke care model, and the 'Lean' Journey. Moved by Councillor Currie Seconded by Councillor Wolfe THAT the report titled "St. Thomas Elgin General Hospital" from Councillor Martyn, dated September 4, 2015 be received and filed. I W-1 I M-4 Special Events Cte. Chair The committee chair presented the report seeking approval of United Way fundraising events scheduled for 2015/2016. County Council 2 Moved by Councillor Wiehle Seconded by Councillor McWilliam September 22, 2015 THAT Council support the Elgin County United Way and Special Events Committee's 2015/2016 planned activities as outlined in this report. L"ToAA I 1� F E012• Jantzi (Old Order Mennonite Cemetery) — Manager of Planning The manager presented Council with the information required to consider granting approval tit, Official Plan Amendment No. 12, File No. MA-OPA12-15. Moved by Councillor Mennill Seconded by Councillor Wolfe THAT the Council of the Corporation of the County of Elgin gives approval, with modification to Official Plan Amendment No. 12 to the Township of Malahide Official Plan, File No. MA-OPA12-15; and, I THAT staff be directed to provide notice of this decision in accordance with the Planning Act. I W -V M -4•k L= MZM Community and Cultural Services The director presented the report seeking Council's direction regarding a request for input from the Town of Aylmer in regards to the town leasing space to facilitate a library expansion. Moved by Councillor Mennill Seconded by Councillor Marr THAT County Council's position is for a one -site solution to meet the future space needs of the Aylmer Library; and, THAT the Library Construction Policy be amended to allow for interest-free loans to leased facilities in addition to those owned by the municipality, providing that the loan is between the County and the municipality. - Carried. Council recessed at 10:08 a.m. reconvened at 10:22 a.m. Following the previous vote on the Aylmer Library, a member of Council sought confirmation on the meaning and intent of the duly passed motion. In keeping with the spirit of article 7.16 of the County's Procedural By-law, the Warden may, at any time when a vote taken by a show of hands is unclear as to outcome, request another vote. By show of hands, the majority confirmed the outcome of the original motion. ISO= Developmen The manager presented the report informing Council that the Community Access Sites — Youth Initiative Program has been suspended and replaced with the Youth Internship Program (YIP). The report also outlined to Council the objectives of this new program. Moved by Councillor Wolfe Seconded by Councillor Jones THAT the Warden and Chief Administrative Officer be authorized to enter into a funding agreement with Industry Canada through the Ontario Library Association in the amount of $58,842 in 2015/16 under the Youth Internship Program with necessary revisions made to the associated project in the Elgin County Library's 2015 operating budget; and, County Council 3 September 22, 2015 THAT staff be authorized to apply and accept funding in 2016 and beyond from the Youth Internship Program subject to annual reports to County Council; and, THAT the Warden on behalf of Council issue of letter of appreciation to the Federal Minister of Industry and related agencies for this investment. WOO =- 0 1 The director presented the report updating Council on the progress of renovations at the Belmont Library. Moved by Councillor Marr Seconded by Councillor Martyn THAT the report titled "Belmont Library Renovations Update" from the Director of Community and Cultural Services, dated September 10, 2015 be received and filed. - Carried. !111011111 1 1 111mir � I I I I MOI111 . rir r ;•nili� 11111111 11111111111!1 � 1119 The director presented the report recommending that Council approve the replacement of the convection steamer at Elgin Manor. Moved by Councillor Marlyn Seconded by Councillor Currie THAT $25,000 be reallocated from Terrace Lodge Smoke Doors project #45021550 to newly created project #41011551 Elgin Manor Convection Steamer; and, THAT staff be authorized to purchase a replacement convection steamer for Elgin Manor as per the County's procurement policy. The director presented the report recommending that Council identify representatives to serve on the Terrace Lodge Redevelopment Building Committee. Moved by Councillor Mennill Seconded by Councillor Wiehle THAT the Warden and Councillors Currie, Mennill and Wolfe serve as Council representatives on the Terrace Lodge Redevelopment Building Committee; and, THAT Council activate the Terrace Lodge Redevelopment Building Committee pending formal approval of funding from the Ministry of Health and Long -Term Care. 2014 Audited Consolidated Financial Statements — Director of Financial Services The director presented Council with the 2014 Audited Consolidated Financial Statements. Moved by Councillor Marr Seconded by Councillor Jones THAT the 2014 Audited Consolidated Financial Statements be approved for publication. County Council 4 September 22, 2015 The director presented the report recommending that Council approve changes to the service recognition certificate. Moved by Councillor Jones Seconded by Councillor Wolfe THAT County Council approve the report titled "Service Recognition Certificate" from the Director of Human Resources dated September 9, 2015 and that the proposed certificate be adopted for the 2015 service awards. U M. 1. Randy Hope, Chair Western Ontario Wardens' Caucus (WOWC) and Mayor of Chatham - Kent seeking endorsement of the briefing note prepared by WOWC titled "Moving Ontario Forward Consultation Infrastructure Needs — The Southwestern Ontario Perspective". 2. Gary McNamara, President, Association of Municipalities of Ontario (AMO) seeking County donation to aid in the international effort to resettle the Syrian refugees in safe countries. The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor Marr Seconded by Councillor Wiehle THAT Correspondence Item #1 be received and filed. The following recommendation was adopted in regard to Correspondence Item #2: Moved by Councillor Wolfe Seconded by Councillor Currie THAT Correspondence Item #2 be received and filed. Chris Ripley, Manager, Regulatory Applications, Union Gas Limited with Expansion of Natural Gas Distribution information as well as corresponding Ontario Energy Board notices. 2. Andrew Powell, Manager, Health Protection Programs, Environmental Health and Tobacco Enforcement with information re: Municipal Confinement of Dogs and Cats in Elgin County Under the Communicable Disease Regulation. 3. Antoni Wisniowski, President and Chief Administrative Officer, Municipal Property Assessment Corporation (MPAC) announcing Carla Nell as the new Vice -President of Municipal and Stakeholder Relations at MPAC. Moved by Councillor Mennill Seconded by Councillor Marr THAT Correspondence Items #1 — 3 be received and filed. IIILO., Mo County Council 5 September 22, 2015 Councillor Wiehle announced that he is going to let his name stand for Warden this December and would be honoured to have Council's support. The Marketing and Communications Coordinator informed Council that staff at the Ministry of Transportation has contacted the County staff requesting a meeting regarding the Glanworth Drive overpass. Councillor Jones noted that neither Southwold nor Central Elgin has been contacted by the Ministry to date. The Warden mentioned the Chief Administrative Officer was recently a keynote speaker at a conference in Eastern Ontario and congratulated him for this honour. Councillor Mennill added that he had found the Chief Administrative Officer's presentation to be very informative and passed along speaking notes to senior staff at the Township of Malahide. Councillor Martyn commended the Warden for attending all the locations of Doors Open Sparta Port Stanley on September 19. The Warden mentioned that he was particularly interested to learn about the Trout Farm and the Chestnut Research Station. Councillor Jones wanted to thank the Warden for attending the Southwold Council meeting. The Warden is making an effort to attend Council at each partner municipality before his term is finished. Notice of Motion — None. Matters of Urgenc — None. Closed Meeti Moved by Councillor Mennill Seconded by Councillor Cur61 THAT we do now proceed into closed meeting session in accordance with the Municipal Act to e discuss matters under Section 240.2 (b); two items: personal matters about an identifiabl individual, including municipal or local board employees — Terrace Lodge Redevelopment Succession Planning. & - Carried. Moved by Councillor Martyn Seconded by Councillor Currie THAT we do now rise and report. Moved by Councillor Marr Seconded by Councillor Mennill THAT the staff be directed to second a current staff member to the tem ora Manager for the construction of Terrace Lodge; and, pposition of Project THAT the confidential report be approved. A general discussion took Place regarding succession planning particular) for the Chief Administrative Officer position. y County Council 6 September 22, 2015 • 411111111111l; 1 11 In Ta vm= In•I Jl 1 0 Moved by Councillor Wiehle Seconded by Councillor Jones THAT we do now adopt recommendations of the Committee Of The Whole. -me M311M Moved by Councillor Wolfe Seconded by Councillor Jones THAT By -Law No. 15-24 "Being a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the September 22, 2015 Meeting" be read a first, second and third time and finally passed. Moved by Councillor Currie Seconded by Councillor Mennill THAT we do now adjourn at 11:55 a.m. and meet again on October 27, 2015 at the County Administration Building Council Chambers at 9:00 a.m. 17 Mark McDonald, Paul Ens, Chief Administrative Officer. Warden.