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November 26, 2015 MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING NOVEMBER 26, 2015 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING ------------------------------------------------------------------------------------------------------------ DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al — A7) *November 12, 2015 Council BUSINESS ARISING FROM MINUTES DELEGATIONS (131) 9:45 a.m. Public Meeting - Rezoning - Lot 7, Concession Gore (Moore) (131) (C9a). 10:00 a.m. Public Meeting - Draft Plan of Condominium and Zoning By-law Amendment - Part Lot 5, Concession 14 (Lighthouse Waterfronts Inc.) (C91b). REPORTS (CI- C10) 1. ROADS 2. RECREATIONIEMERGENCY MANAGEMENT 3. WATER DISTRIBUTION SYSTEM 4. WASTEWATER 5. BUILDING 6. BY-LAW ENFORCEMENT 7. DRAINS 8. ADMINISTRATION a) *Report - 2016 Household Hazardous Waste Day November 26, 2015 ............. Page 2 b) Report - Fire Communication Equipment Maintenance c) *Report - Port Glasgow Trailer Park Pavilion - Rental d) *Report - Closing of the Road Allowance e) *Report - 2016 - Ontario Municipal Partnership Fund (OMPF) f) *Report - 2016 Budget Schedule g) *Report - Insurance Renewal 9. PLANNING a) *Report - Zoning By-law Amendment Application for Andrew Moore, 12710 Furnival Road b) *Report-- Proposed Draft Plan of Condominium and Zoning By-law Amendment Application for Lighthouse Waterfronts Inc. c) `Report— Proposed Consent Application for Cheryl Landriault and Matt Garmon. 10. ACCOUNTS CORRESPONDENCE (D1 — D7) COUNCIL CONSIDERATION - ACTION RECOMMENDED: 1.* Oxford County - MPP - Ernie Hardeman - Local Government Statement; 2.* Champlain Township - Request for Support of a resolution to review and reconsider the new OPP billing model; 3.* Four Counties Health Services - Acknowledgement of West Elgin Pledge; 4.* Optimist Club of West Lorne Inc. - Request for Approval for Annual Adult Fun Night on February 27, 2016; RECOMMENDED TO ACCEPT & FILE: 5. AMO • Watch File - November 12, 2015; • Watch File - November 19, 2015; 6. Corporation of United Townships of Head, Clara & Maria - Letter to the Honourable Kathleen Wynne, Premier - Dissolution of Local Emergency Response Board and Request for Service 7. Ministry of Citizenship, Immigration & International Trade - Volunteer Recognition Programs for 2016; November 26, 2015 ............. Page 3 BY-LAWS: By-law No. 201 5-78 Rezoning - Lot 7, Concession Gore (Moore) By-law No. 2015-83 Authorize Agreement with Dutton Dunwich for Automatic Aid - Fire Services MINUTES (E1- E2) *September 8, 2015 West Elgin Arena Board *October 13, 2015 West Elgin Arena Board NOTICE OF MOTION (F) OTHER BUSINESS (G1) 1. Closed Session • Personal matters about an identifiable individual (M.A. s239 (2)(b)). CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS: December 15, 2015 Tri-County Water Board, 7 p.m. December 17, 2015 Council January 14, 2015 Council January 28, 2015 Council Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. i► 1 MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS NOVEMBER 12, 2415 PRESENT Mayor Bernie Wiehie, Deputy Mayor Mary Bodnar Councillors Joe Seman, Jonathan Wolf, Richard Leatham STAFF PRESENT Scott Gawley, CAOIClerk Kamran Ali, Treasurer Spencer Pray, Deputy Clerk Lee Gosnell, Roads Superintendent Jeff Slater, Parks and Recreation Superintendent ALSO PRESENT CALL TO ORDER The Mayor called the meeting to order at 9:30 a.m. DECLARATION OF PECUNIARY INTEREST i None declared. ADOPTION OF AGENDA RES. NO.1 Moved by Bodnar Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin approves the agenda for November 12, 2015 as printed and circulated:with the following correction; SCOR EDC presentation time changed from 9:30 a.m.to 11:30 a.m.; and the following addition; • Release of municipal interest on road allowance between Lots 12 and 13 through the Gore Western Division Aldborough, Parts 3 and 4,11 R7725. DISPOSITION: Carried APPROVAL OF MINUTES RES. NO.2 Moved by Seman Seconded by Leatham RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated. October 22, 2015 Council October 22, 2015 Public Meeting—Rezoning Lot 24, Concession 8 (Small) DISPOSITION: Carried BUSINESS ARISING FROM MINUTES Ii November 12, 2015 .....Page 2 of 7 DELEGATIONS 11:30 a.m. South Central Ontario Re Tonal Economic Development Corporation (SCOR EDC) (1137) Also in attendance: Art Lawson, General Manager Ed Ketchabaw, Director Wayne Casier, Director Mr. Lawson gave Council a handout and a presentation highlighting SCOR EDC initiatives. The SCOR EDC members in attendance emphasized the need and strength of regional economic representation. SCOR EDC currently spans 5 Counties, represents 28 municipalities and 285 communities. The South Central Ontario Regional Economic Development Corporation is seeking support from the Council of the Municipality of West Elgin to continue and potentially expand its operations. Council thanked the SCOR EDC delegation for their presentation. REPORTS 1. ROADS a) Monthly Report RES. NO.3 Moved by Bodnar Seconded by Semen RESOLVED that the Monthly Report from the Roads Superintendent dated November 12, 2015 be received. DISPOSITION: Carried b) Report-Main Street-West Lorne RES. NOA Moved by Semen Seconded by Leathern RESOLVED that the Report-Main Street-West Lome from the Roads Superintendent dated November 12, 2015 be received; AND THAT Council accepts the quotation from Arthur Lierman Landscape Architecture in the amount of$7,600.00 plus applicable taxes to prepare and present design drawings for the south side of Main Street in West Lorne between Graham Road and Ridge Street. DISPOSITION; Carried c Report—Landfill Operations/Clean-up RES. NO.5 Moved by Bodnar Seconded by Semen RESOLVED that the Report—Landfill Operations/Clean-up from the CAO/Clerk dated November 12, 2015 be received; AND THAT Council accepts the proposal from J.R. (Rick) Falkins to complete the clean-up of the Scrap Metal at the Landfill; AND FURTHERMORE THAT J.R. Falkins on a three month trial basis will process the scrap metal as it comes to the Landfill during operational hours. DISPOSITION: Carried A3 November 12, 2015 .....Page 3 of 7 2. RECREATIONIEMERGENCY MANAGEMENT a) Monthly Report RES. NO.6 Moved by Wolf Seconded by Leatham RESOLVED that the Monthly Report from the Parks and Recreation Superintendent dated November 12, 2015 be received. DISPOSITION: Carried 3.WATER DISTRIBUTION SYSTEM a) Operations Renort RES. NO.7 Moved by Bodnar Seconded by Wolf RESOLVED that the Monthly Report for the Water Distribution System from the Ontario Clean Water Agency dated November 9, 2015 be received. DISPOSITION: Carried b) Report- Review and Provision of Infrastructure for the West Elgin Distribution System RES. NO.8 Moved by Leatham Seconded by Seman RESOLVED that the Report—Review and Provision of Infrastructure for the West Elgin Distribution System from the Ontario Clean Water Agency dated October 31, 2015 be received; AND THAT the report be deferred to the 2016 Budget discussions. DISPOSITION: Carried 4.WASTEWATER a) Report-Ontario Community Infrastructure Fund Application RES. NO.9 Moved by Bodnar Seconded by Leatham RESOLVED that the Report—Ontario Community Infrastructure Fund Application from the CAOIClerk dated November 12, 2015 be received. DISPOSITION: Carried 5. BUILDING a) Monthly Report RES. NO.10 Moved by Bodnar Seconded by Seman RESOLVED that the Monthly Report from the Deputy Chief Building Official dated November 12, 2015 be received. DISPOSITION: Carried 6. BY-LAW ENFORCEMENT a Monthly R�epoft RES. NO.11 Moved by Leath am i� November 12, 2015 .....Page 4 of 7 RES. NO.11 Cont'd Seconded by Wolf RESOLVED that the Monthly Report from the CAOIClerk dated November 12, 2015 be received. DISPOSITION: Carried 7. DRAINS 8.ADMINISTRATION a) Report—Changes to Property Assessment Apg_eals Process RES. NO.12 Moved by Bodnar Seconded by Wolf RESOLVED that the Report-Changes to Property Assessment Appeals Process dated November 12, 2015 from the Treasurer be received; AND THAT Council approves the recommended changes to the administration of property assessment appeals process and billing with the County of Elgin. DISPOSITION: Carried b Report-Proposed Grant Program for Tax Incentives Planning Application and Building Permit Fee RES. NO.13 Moved by Bodnar f Seconded by Leatham RESOLVED that the Report- Proposed Grant Program for Tax Incentives, Planning Application and Building Permit Fee dated November 12, 2015 from the Treasurer be received; DISPOSITION: Carried c) Report-Change of Vendor-Water Meter Reading Services RES. NO.14 Moved by Seman Seconded by Leatham RESOLVED that the Report—Change of Vendor—Water Meter Reading Services dated November 12, 2015 from the Treasurer be received; AND THAT the necessary By-law be brought forward. DISPOSITION: Carried d) Report-3`d Quarter Financial Statements RES. NO.15 Moved by Leatham Seconded by Wolf RESOLVED that the Report—3`d Quarter Financial Statements dated November 12, 2015 from the Treasurer be received; DISPOSITION: Carried e Livestock Kill-Campbell RES. NO.16 Moved by Leatham Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin approves payment of the livestock claim of Mark Campbell for one registered ewe killed valued at$300.00 and one registered Iamb valued at$200.00. November 12, 2015 .....Page 5 of 7 RES. NO.16 Cont'd DISPOSITION: Carried f) Release of Municipal Interest -Road Allowance RES. NO.17 Moved by Seman Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin releases its road allowance interests between Lots 12 and 13 through the Gore Western Division Aldborough, Parts 3 and 4, 11 R7725; AND THAT the necessary By-law be brought forward. DISPOSITION: Carried 9. PLANNING 10. ACCOUNTS RES. NO.18 Moved by Leatham Seconded by Bodnar RESOLVED that the Mayor and Treasurer are hereby authorized to sign Payment Voucher# 11 amounting to$452,961.59 in settlement of General, Road,Water, and Arena Accounts (including cheques#20567-20679). DISPOSITION: Carried CORRESPONDENCE: 1, Municipality of Chatham Kent—Notice of Adoption of Official Plan Amendment No.41. 2. Municipality of Dutton Dunwich—Notice of Open House and Public Meeting concerning an amendment to the Zoning Bylaw. 3. Save the Nation—Request for support that IESO refuse consideration of all RFD's that impact"Non Willing Hosts". 4. Elgin St.Thomas Public Health-2015 Nutritious Food Basket. 5. Rodney Fair Tractor Pull Committee-Thank you for supporting the 2015 Rodney Fair Truck and Tractor Pull. 6. Elgincentives-Community Improvement Project. 7. SCOR EDC- Presentation to Partner Councils. 8. Karen Kendrick-Report and thank you for the Municipality of West Elgin's support of the 2015 Western Elgin Community Expo. RECOMMENDED TO ACCEPT&FILE: 9. AMO • Watchfile—October 22, 2015; • Watchfile—October 29, 2015; • Watchfile—November 5, 2015. 10. Elgin County—Council Highlights, October 27, 2015. No November 12, 2015 .....Page 6 of 7 11. Thames Talbot Land Trust—The Tattler, November 2015. 12. Ministry of Economic Development, Employment and Infrastructure— Nomination for the David C. Onley Award for Leadership in Accessibility. RES. NO.19 Moved by Bodnar Seconded by Leatham RESOLVED that the above correspondence items numbered 1 - 12 be received and filed. DISPOSITION: Carried BY-LAWS 1. By-Law No. 2015.80 Authorize Agreement with Olameter RES. NO.20 Moved by Seman Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-Law to authorize the execution of an agreement between the Municipality of West Elgin and Olameter for water meter reading services and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.21 Moved by Bodnar Seconded by Seman RESOLVED that a By-Law to authorize the execution of an agreement between the Municipality of West Elgin and Olameter for water meter reading services be now read a third time and finally passed, signed, sealed and numbered By-law Number 2015-80= Authorize Agreement with Olameter. DISPOSITION: Carried MINUTES OTHER BUSINESS NOTICE OF MOTION Mayor Wiehle introduced a Notice of Motion regarding overnight parking on main arterial roads throughout the Municipality-of West Elgin. Council has directed staff to report back to Council the viability of introducing new overnight parking restrictions throughout the municipality. 1. Council Announcements Councillor Leatham -Pledge to End Bullying on November 19, 2015 at the Aldborough Public School Councillor Wolf -Thanked Councillor Seman for laying the Municipal Wreath at the West Lorne Remembrance Day Service Deputy Mayor Bodnar -Rae Axford will be presenting Coyotte Tales at the next Horticultural meeting on November 17, 2015. -Neighbourhood Watch will be discussing ATVs, and the Ontario Highway Traffic Act on November 23, 2015. November 12, 2015 .....Page 7 of 7 CLOSED SESSION RES. NO.22 Moved by Seman Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: • Personal matters about an identifiable individual(M.A. s.239(2)(b)); A proposed or pending acquisition or disposition of land (M.A, s.239 (2)(c) DISPOSITION: Carried RES. NO.23 Moved by Bodnar Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried RISE AND REPORT RES. NO.24 Moved by Wolf Seconded by Leatham RESOLVED that the Council accepts the quotation from McIver Group Inc. in the amount of$2,100.00 plus applicable taxes for the C appraisal of Railway lands in West Lorne. DISPOSITION: Carried I CONFIRMING BY-LAW RES. NO.25 Moved by Wolf Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on November 12, 2015 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.26 Moved by Bodnar Seconded by Seman RESOLVED that a By-law to confirm the proceedings of the meeting held on November 12, 2015 be now read a third time and finally passed, signed, sealed and numbered By-law Number 2015- 81 -Confirming By-law November 12, 2015. DISPOSITION: Carried ADJOURNMENT RES, NO.27 Moved by Seman Seconded by Bodnar RESOLVED that this Regular Meeting of Council shall adjourn at 11:55 a.m.to meet again on November 26, 2015. DISPOSITION: Carried These minutes were adopted on the 26`h of November, 2015. Mayor Clerk MUNICIPALITY OF WEST ELGIN PUBLIC MEETING ZONING BY-LAW Andrew Moore 92790 Furnival Road—Geographic Township ofAldborough DATE&TIME: 9:45 a.m.Thursday, November 26i0,2015. LOCATION: West Elgin Municipal Building-22413 Hoskins Line north of the Village of Rodney. PURPOSE: To consider a proposed amendment to the Zoning By-law of the Municipality of West Elgin. The proposed amendment would amend the permitted uses of the Highway Commercial (C3)Zone as it applies to lands situated at the northeast corner of Furnival Road and Downie Line in the geographic Township of Aldborough. The re-zoning would permit an additional use on the parcel, namely, motor vehicle salvage yard for the associated motor vehicle sales and service establishment. The lands are legally described as South Part Lot 7, Concession Gore (being Part 1 on RP 11 R-3112). The subject lands comprise an irregular shaped parcel having an area of 0.41 hectares (1.02 acres) and a frontage of 100.14 metres (328.54 feet) on Furnival Road. The parcel is occupied by an existing automotive service shop. Non-farm residential and agricultural uses surround the subject lands. The subject lands are shown on the attached Key Map. Permitted uses of the C3 zone are highway commercial uses such as motor vehicles use. The existing (C3) zoning would have to be amended to permit the additional use being requested. The subject lands are designated 'Industrial' in the Municipality of West Elgin Official Plan. Industrial uses are permitted such as outside storage, contractor's yards and repair, servicing and maintenance operations. ANY PERSON may attend the public meeting and/or make a written or verbal representation either in support of, or in opposition to, the proposed amendment. IF A PERSON OR PUBLIC BODY that files an appeal of a decision of the Council of the Corporation of the Municipality of West Elgin in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Council of the Corporation of the Municipality of West Elgin before the proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. ADDITIONAL INFORMATION relating to the proposed amendment is available between 8:30 a.m. and 4:30 p.m. at the Municipal Office from the Municipal Planner, Ms. Heather James. THE information and material required under Sections 34(10.1) and 34(90.2) of the Planninsr Act have been provided and this shall serve as sufficient notice of same under Section 34(70.4)of the Act. DATED AT RODNEY this 5th day of November, 2015. Heather James MCIP, RPP Municipality of West Elgin Planner 22413 Hoskins Line P.O. Box 490 Rodney, Ontario NOL 2CO Telephone: (519) 785-0560 Fax: (519) 785-0644 C - 2q jY OFD ti aUs �F a m a 7,349 r The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Spencer Pray, Deputy Clerk DATE: November 26, 2015 SUBJECT: 2016 - Household Hazardous Waste Day Event RECOMMENDATION: THAT Council approve the 2016 - Household Hazardous Waste Day Event to be held on August 20, 2016 in the Municipality of Dutton Dunwich. INTRODUCTION: The Municipality of West Elgin and the Municipality of Dutton Dunwich have a cost sharing arrangement for an annual Household Hazardous Waste Day Event. This year Dutton Dunwich will be hosting the event and is looking to book Hotz Environmental Services for Saturday August 20, 2016. DISCUSSION: At the 2015 Household Hazardous Waste Day Event, a total of 216 vehicles were processed, 41 from Dutton Dunwich and 175 from West Elgin. The costs of the event are shared on a per vehicle basis. The total bill for Hotz Environmental Services at our Household Hazardous Waste Day in 2015 was $19,261.39 (taxes included). Claims sent (and potential rebates) are still pending, and if received will be used to offset the total costs on a per vehicle basis. After receipt and confirmation of any potential rebates, the Municipal of Dutton Dunwich will be billed accordingly. Hotz Environmental has stated that the unit prices for material and the administration fee will remain the same as 2015 with a CPI adjustment applied for 2016. Since 2007, West Elgin has consistently had more than 100 vehicles attend this event whether the event was held in West Elgin or Dutton Dunwich. Respectfully Submitted, Reviewed & Approved by, Spencer Pray ott Gawley Deputy Clerk CAO-Clerk T a ^N a � L1 % m The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, C.A.O./Clerk DATE: November 16, 2015 SUBJECT: Fire Communication Equipment Maintenance RECOMMENDATION: THAT Council passes the following resolution: WHEREAS the councils of the seven lower-tier municipalities in Elgin County passed a resolution in 2013 agreeing to the Municipality of Central Elgin maintaining and licensing the new digital communication system on behalf of the seven municipalities and agreeing that the ongoing maintenance costs and licence, site and telephone fees be equally allocated between the seven municipalities; NOW THEREFORE the Council of the Municipality of West Elgin authorizes the Municipality of Central Elgin to execute the attached three —year maintenance agreement with Spectrum Communication Ltd. and agrees to pay one-seventh of the costs associated with said agreement. INTRODUCTION: In 2013 all municipalities of the County of Elgin installed a new communication's system. DISCUSSION: Implementation of the new fire communication system by Spectrum Communication Ltd. is nearing completion. Up until the conclusion of the implementation phase, Spectrum has been responsible for the maintenance of the system under the terms of the original installation agreement. It is now appropriate to enter into an ongoing maintenance agreement with Spectrum for the operation of the system. To this end, representatives of the lower-tier fire chiefs have negotiated a maintenance agreement. As previously agreed, the Municipality of Central Elgin will act as agent for the other six lower-tier municipalities in the County. Respectfully Submitted by: cott Gawley, C ' C C.A.O.IClerk Attachments Maintenance Agreement— Spectrum Communications Ltd MAINTENANCE AGREEMENT EFFECTIVE: December 1,2015 Between Spectrum Communications Ltd And Elgin Fire Communications System C/o Fire Chief Don Crocker The Municipality of Central Elgin 1.0 PURPOSE, DEFINITIONS AND INTERPRETATIONS 1,1 This Agreement establishes the terms and conditions upon which Spectrum will provide the Customer with Maintenance Services during the contract term. 1.2 In this Agreement, capitalized terms in boldface will have the meaning set out in this Article, unless the context clearly indicates otherwise. (a) "Agreement"means this Maintenance Agreement and the following addenda thereto: Addendum I —System Description Addendum 11—Service Level Agreement(SLA) Addendum III--Covered Items Addendum IV— Non-Covered Items Addendum V— Maintenance Fee& Demand Service Rates Addendum VI--Contract Representatives (b)"Customer" means Elgin Fire Communications System C/o Fire Chief Don Crocker the Municipality of Central Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 (c)"Spectrum" means Spectrum Communications Ltd., 79 Wellington Street, London, Ontario N66 2K4 (d)"Normal Working Hours" means the hours of 8:30am-5pm Mon-Fri (e)"Emergency Service" means work performed by Spectrum outside of Normal Working Hours. (f)"Digital Radio System" means the equipment listed in Addendum 1. (g)"Demand Services"means work or repairs not covered by the Maintenance Fee, as more particularly described in Section 2.2. (h)"Maintenance l=ee" means the monthly fee paid to Spectrum by the Customer for performing the Maintenance Services. (i)''Maintenance Services" means the services described in Section 2 to be provided by Spectrum to Customer under this Agreement. Q)"T&M Labour Rates"means Spectrum's standard posted labour rates for work performed on a time and materials basis. 1.3 No term of this Agreement may be waived except in writing signed by the party waiving enforcement. No term of this Agreement will be deemed to be waived by reason of any previous failure to enforce it. 1.4 Any unenforceable provision of this Agreement will not invalidate its remaining provisions. 1.5 Headings used in this Agreement are for convenience only and will not affect its interpretation. 1.6 Where the context requires, the singular will denote the plural and vice versa. 1.7 The laws in effect In the Province of Ontario will govern the rights and obligations of the parties. 1.8 This Agreement constitutes the entire understanding between the parties pertaining to its subject matter. It supersedes all prior understandings,whether oral or written. No addition to or modification of this Agreement will be effective or binding unless agreed in writing and executed by the respective duly authorized representatives of each of the parties. 1.9 This Agreement will bind and benefit the parties, their respective successors and assigns. This Agreement may not be assigned without the prior written consent of the other party which consent will not be unreasonably withheld. 1.10 No provision of this agreement will be interpreted against any party merely because that party or its legal representative drafted the provision. 1.11 Time is of the essence of this Agreement. 2.0 MAINTENANCE SERVICES Spectrum will supply the necessary parts, labour, and spare components required to maintain the Digital Radio System as described in Addendum I. The Digital Radio System is owned by and will remain the property of the Customer. For these Maintenance Services, there will be a monthly fee payable to Spectrum by the Customer. Details regarding the level of service are described in Addendum il. 2.1 Included Services - 24/7/365 pro-active monitoring of the Digital Radio System network. Any network failures will be automatically sent to the Spectrum technical staff by email, text, and/or pager as described In the SLA. - 24/7/365 onsite response to any Digital Radio System problem or failures as described in the SLA. - Labour for troubleshooting and repair of Digital Radio System. - Replacement parts and components for repair of Digital Radio System. - An annual preventative maintenance inspection and alignment of the Digital Radio System 2.2 Demand Services Demand Services include the following: - Modification of the Digital Radio System due to system changes made necessary by the Customer. - Expansion of the Digital Radio System due to system changes made necessary by the Customer. - Repairs to the Digital Radio System that are not covered by this agreement (See Addendum IV"Non-Covered Items") - Removals, installations, modifications, and/or repairs to the Two-Way Equipment. In addition to the Maintenance Services, when required, Spectrum shall also perform the Demand Services as listed in Section 2.2. Response times and service procedures for Demand Services will adhere to the SLA in Addendum II. 3. CUSTOMER OBLIGATIONS 3.1 All payments for Demand Service, are due within sixty(60)days of receipt of Spectrum's invoice. 3.2 Late payments will bear interest at the rate of 1.25% percent per month. 3.3 Customer will pay, In addition to the other amounts payable under this Agreement, all sales and other taxes, federal, provincial or otherwise. 4. WARRANTY 4.1 Spectrum warrants that the Digital Radio System will be maintained at or above the equipment manufacturer's specifications. Nothing in this Agreement will be construed as: (a) conferring a right upon Customer to use in advertising, publicity or otherwise any trademark or trade name of Spectrum; or (b) granting to Customer by implication, estoppels, or otherwise any licensee or other right under any patent of Spectrum. 5. LIMITATION OF LIABILITY Spectrum will not be liable for delays in delivery or performance or for failure to deliver or perform, due to: (a) causes beyond its reasonable control (b) acts of God, acts or omissions of Customer, acts of civil or military authority, governmental priorities, strikes or other labour disturbances, floods, epidemics, war, riot, delays in transportation or component shortages, or (c) Inability due to causes beyond the reasonable control of Spectrum or its suppliers to obtain necessary materials, components, services or facilities. In the event of any such delay, the date for delivery or performance will be extended for a period equal to the time lost by reason of the delay so long as Spectrum have exercised their best efforts. 6. TERM AND TERMINATION 6.1 The term of this Maintenance Agreement will be provided for a three-year period from the effective date of December 1, 2015 to November 30, 201 S. 6.2 At least two months before the expiry of this Agreement, a meeting will be held by the parties for the purpose of establishing the Maintenance Agreement& Maintenance t=ee for the following year(s). 7. NOTICES Any notices required or permitted to be provided hereunder shall be in writing and shall be deemed to have been received five(5)business days after the post-marked date thereof if sent by registered mail, the next business day following transmission if sent by fax, or at the time of delivery if hand-delivered, and shall be addressed as follows: To the Customer: Elgin Fire Communications System C/o Fire Chief Don Crocker The Municipality of Central Elgin 450 Sunset Drive St..Thomas, Ontario N51R 5V9 DCrocker cents: o: To Spectrum: Spectrum Communications Ltd. 79 Wellington Street, London ON., N6B 2K4 Attention: Chris McAuley, Sales Manager chrli' strum.comm nications.ce Tell,(5 19)495-4510 8. Agreement Acceptance For Spectrum: Spectrum Communications Ltd. 79 Wellington Street London, ON N6B 2K4 Spectrum Communications Ltd. By: ROGER.RUBY VICE PRESIDENT I Title Date For Customer: Elgin Fire Communications System C/o Fire Chief Don Crocker . The Municipality of Central Elgin 450 Sunset Drive St. Thomas, Ontario N51R 5V1 Y. Pant Name Title Date ADDENDUM Digital Radio System Description The Digital Radio System is an 8-site simulcast system. Equipment description is as follows: John Wise Tower: Radio Activity DMR Master Repeater- SIN 160RA2242 Radio Activity Analog Master Paging Transmitter-SIN 160RA2243 Radio Activity DMR Master TAC 1 Receiver-SIN 160RA2244 Radio Activity DMR Master TAC 2 Receiver-SIN 160RA2245 Radio Activity DMR Master TAC 3 Receiver-SIN 160RA2246 Wireless Radio A—SIN 24A43CFCE889 Wireless Radio B—SIN 24A43CFCE8F3 Wireless Radio C—SIN 24A43CFCE8F4 Wireless Radio D—SIN 24A43CFCE900 LAN Switch#1 -SIN 49CCO27A02A0 Port Stanley Tower: Radio Activity DMR Alias Repeater-SIN 160RA2247 Radio Activity Analog Alias Paging Transmitter-SIN 160RA2248 Radio Activity DMR Slave TAC 1 Receiver-SIN 160RA2249 Radio Activity DMR Slave TAC 2 Receiver-SIN 160RA2250 Radio Activity DMR Slave TAC 3 Receiver-SIN 160RA2251 Wireless Radio A—SIN24A43C1=CE903 Wireless Radio B—SIN24A43CFCE90A LAN Switch#1 - SIN 49CCO2531 E06 Straffordville Tower: Radio Activity DMR Slave Repeater-SIN 160RA22272 Radio Activity Analog Slave Paging Transmitter-SIN 160RA22273 Radio Activity DMR Slave TAC 1 Receiver-SIN 160RA22274 Radio Activity DMR Slave TAC 2 Receiver-SIN 160RA22275 Radio Activity DMR Slave TAC 3 Receiver-SIN 160RA22276 Wireless Radio A—SIN24A43CFCE91A Wireless Radio B—SIN24A43CFCE943 LAN Switch#1 - SIN 49CCO22134554 Belmont Tower: Radio Activity DMR Slave Repeater#1 -SIN 160RA2267 Radio Activity Analog Slave Paging Transmitter-SIN 160RA2268 Radio Activity DMR Slave TAC 1 Receiver- SIN 160RA2269 Radio Activity DMR Slave TAC 2 Receiver-SIN 160RA2270 Radio Activity DMR Slave TAC 3 Receiver-SIN 160RA2271 Wireless Radio A—SIN 24A43CFCE947 Wireless Radio B—SIN LAN Switch#1 - SIN 49CCO2D45C93 Ford Tower: Radio Activity DMR Slave Repeater#1 -SIN 160RA2277 Radio Activity Analog Slave Paging Transmitter-SIN 160RA2276 Radio Activity DMR Slave TAC 1 Receiver- SIN 160RA2279 Radio Activity DMR Slave TAC 2 Receiver- SIN 160RA2280 Radio Activity DMR Slave TAC 3 Receiver- SIN 160RA2281 Wireless Radio A—S/N24A43CFCE96B Wireless Radio B—SIN24A43CFCE96E LAN Switch #1 - SIN 49CCO20421 EF Wallacetown Tower: Radio Activity DMR Slave Repeater- SIN 160RA2262 Radio Activity Analog Slave Paging Transmitter-SIN 160RA2263 Radio Activity DMR Slave TAC 1 Receiver- SIN 160RA2264 Radio Activity DMR Slave TAG 2 Receiver- SIN 160RA2265 Radio Activity DMR Slave TAC 3 Receiver-SIN 160RA2266 Wireless Radio A—SIN24A43CFCE98B Wireless Radio B—SIN24A43CFCE901 LAN Switch#1 - SIN 49CCO21 D115D Rodney Tower: Radio Activity DMR Slave Repeater#1 -SIN 160RA2257 Radio Activity Analog Slave Paging Transmitter-SIN 160RA2258 Radio Activity DMR Slave TAG 1 Receiver- SIN 160RA2259 Radio Activity DMR Slave TAC 2 Receiver-SIN 160RA2260 Radio Activity DMR Slave TAC 3 Receiver-SIN 160RA2261 Wireless Radio A—SIN24A43CFCE9D1 Wireless Radio B—SIN24A43CFCE9E2 LAN Switch#1 - SIN 49CCO2852CDA Oneida Tower: Radio Activity DMR Slave Repeater-SIN 160RA2252 Radio Activity DMR Slave TAC 1 Receiver- SIN 160RA2254 Radio Activity DMR Slave TAC 2 Receiver-SIN 160RA2255 Radio Activity DMR Slave TAC 3 Receiver- SIN 160RA2256 Wireless Radio A—SIN24A43CFCE9E7 Wireless Radio B—S/N24A43CFCE9FA LAN Switch#1 - SIN 49CCO200EE71 Dutton Tower: Wireless Radio A—S1N24A43CFCEAI9 Wireless Radio B—SIN24A43CFCEAI E LAN Switch #1 -SIN 49CD024E13CF CSC Site: Motorola XPR4550 OPS 1 Base Radio—SIN 038TQG0739 Motorola Remote Adapter SIN 124CPY0018 Motorola XPR4550 OPS 2 Base Radio—SIN 038TQG0878 Motorola Remote Adapter SIN 124CQB0228 Dispatch Site: Motorola XPR4550 Annunciator Base Radio--SIN Radio Activity OPS DTI Gateway-SIN RATI0127 Radio Activity TAC 1 DTI Gateway- SIN RATIO 134 Radio Activity TAC 2 DTI Gateway-SIN RAT 10152 Radio Activity TAC 3 DTI Gateway-SIN RATIO 155 Radio Activity Paging DTI Gateway-SIN RATI0156 Wireless Radio A—S/N24A43CFCEA50 LAN Switch#1 - SIN 497302F52C39 Reservoir Site: Radio Activity Paging DTI Gateway- SIN RATIO 154 Motorola Remote Adapter SIN 124COL0077 Wireless Radio A—SIN24A43CFCEA49 Wireless Radio B—SIN24A43CFCEA44 Wireless Radio C--SIN24A43CFCEAI E LAN Switch#1 -SIN 497302235238 St Thomas Dispatch Site: Motorola XPR4550 OPS 1 Base Radio—SIN 038TPL1708 Motorola XPR4550 OPS 2 Base Radio—SIN 038TQJ0329 ADDENDUM II Radio System Maintenance SLA for Elgin Fire Communications System The Customer is entering into a contract with Spectrum for the ongoing maintenance and repair of their Digital Radio System. This SLA details the responsibilities of Spectrum during the term of the contract. Part I. Description The Digital Radio System is a critical tool to help the fire fighters of the fire departments of Elgin County to perform their duties as efficiently and safety as possible. Spectrum is therefore obligated to ensure that the system has maximum uptime (99.7%)and that if any disruptions do occur, those disruptions are attended to and corrected as described in Part IV. Part I.I. Eauinment The system for which Spectrum is solely responsible is listed in Addendum 1. Part 111.Proactive Monitorin i Spectrum will have a computer server and software in place to monitor the overall system health and to alert technical staff of any perceived problems. The server will be securely located and connected to a network-connected UPS for backup power. The following items will be monitored: - Tower site connectivity Health of the Radio Activity equipment(errors, alarms, etc.) GPS Sync Status Hydro outages and duration - High and Low Temperature Alarms If an alarm condition exists, the monitoring server will automatically alert the Spectrum technical team. Part IV.Service Response Service response is based on severity as follows: Level 1 = System level that affects all users or a group of users (i.e.: repeater failure) Level 1 Service Response: If Spectrum's real time monitoring software detects a problem with the system, the Spectrum technical staff will automatically be notified and will respond within 30 minutes. Initial response will be remote troubleshooting and diagnostics. If an onsite visit is required to resolve the problem, a technician will be onsite within 2 hours from the original notification. This level of service will be in place 24/7/365. Spectrum will immediately contact Don Crocker or Sam Taylor representing the Elgin Fire Communications System to advise them of the fault detection. After the issue has been fixed, Spectrum will contact Elgin Fire Communications System representatives to advise them that the system has been restored. If the Customer detects a problem and calls the Spectrum office to report the issue, a technician will respond within 30 minutes. Initial response wilt be remote troubleshooting and diagnostics. If an onsite visit is required to resolve the problem, a technician will be onsite within 2 hours from the original notification. This level of service will be in place 2417/365. In cases where a failed hardware component has to be removed for repair, Spectrum will supply a Spectrum-owned spare for use while the failed hardware is out for repair. When the offsite repair is completed, Spectrum will schedule a time with the Elgin Fire Communications System representatives to put the repaired component back in place. i I ADDENDUM III Covered Items Spectrum will supply the necessary skilled and qualified labour, repair parts, and spare equipment components, to maintain and repair the Digital Radio System. For the following components, Spectrum will provide drop in replacement equipment to ensure minimal downtime. The drop in replacement components will be provided for use until the failed Customer-owned component is repaired and returned. Cost for repairing and returning the failed component is the responsibility of Spectrum. If the failed component is not repairable, Spectrum will replace the component at no charge to the Customer. D Radio Activity repeaters including power supplies (sold and supplied by Spectrum) Motorola XPR4350 Base Access including power supply(sold and supplied by Spectrum) Tone Remote Adaptor(sold and supplied by Spectrum) LAN Switches at the tower sites(sold and supplied by Spectrum) ➢ GPS Antennas(sold and supplied by Spectrum) Wireless Radios (sold and supplied by Spectrum) ADDENDUM IV Non - Covered Items The following components, segments, situations, are not covered by the monthly maintenance contract. If Spectrum is asked to intervene and repair problems associated with or due to the following, the repair will be handled as a Demand Service (See section 2.2). Components Not Covered: - The system VHF Antennas - The system antenna feed-line cables and connectors - The system multicoupling (covered in first year) - UPS equipment and/or backup batteries(covered in first year) Console equipment - Municipally owned equipment such as pagers, two-way radio equipment and accessories i Segments Not Covered: Carrier phone lines, fiber connections, DSL circuits(if applicable) - Dispatch Center failures or errors on any equipment no listed Addendum I Situations Not Covered: Failures caused by hydro outages.at tower sites or customer locations Failures caused by lightning damage Failures caused by power surges, physical damage, and/or liquid damage ADDENDUM V MAINTENANCE FEE RRl ' A notation for Maintenance Contract _--- _ — Monthly Maintenance Fees 4500.00 items n roa Addendum I stem s:'&scrined in the 5LA{Addendum II)which C/W•All il:ems �sted m Addendum Ill and as descn Y� n` 01. ate= s Demand%Mce.Rates Effective December 1,2015;; eetrum's Pasted TEM.Rates are as follows:... Regular Business Hours(Mande -Frida 8:30arn 5:00 m)_$105/hr R. After Hours Labour Rate=$157 5.0/hr _. Fe�..° Statutory Holiday and Sunday labour Rate $210thr After Hours Emer envy,Calk Out*Minimum 4 hour.charge at corre onding rated �..:..�...-„emu - - Onsite Fee Char a for Work At Customer Site=$80 Flat Rate Fee Mw ;l .:. .,,_; ... .............. ... :ems:__ ..:w I„ I p RIM Notes: , SUBTOTAL. 'e � Will HST TAR TOTAL MR ADDENDUM VI CONTRACT R PRtSENTATIVES Spectrum Communications Administrative Contact: Chris McAuley Chris Dectrumr.,communications ca Tel: (519)495-4510 Technical Contacts: Martin Van Wyk martinvf pectrum-communications-ca Te1: (549):663-2109 x5226 El-gin Count Fire Communications System E Fire Chief Don Crocker dcrocker 0centralel in.oro. Tel: (519) 631-4666,440 OF 6 ¢. fla e wi U i�v hl t99s, The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, C.A.O./Clerk DATE: November 26, 2015 SUBJECT: Port Glasgow Trailer Park Pavilion - Rental RECOMMENDATION: THAT Council approves the development of Rental Agreement for the Port Glasgow Trailer Park Pavilion by the C.A.0. 1 Clerk for the 2016 Season. INTRODUCTION: Administration has received a request to rent the Port Glasgow Trailer Park (PGTP) -- Dance Pavilion for a wedding August 13, 2016. DISCUSSION: The Pavilion in the recent past has been used for square dancing and a few events of the PGTP residents. In the past when operated by the Old Boy's Association a wedding was held at the pavilion. It is recommended that the Pavilion be authorized to be rented for the requested wedding and that a rental policy to be developed for this purpose. To include such items as: 1. Rental Amounts (similar to West Elgin Recreation Centre) 2. Requirements for Liquor Licenced Events 3. Portable Washroom Requirements (depending on number of attendee's) 4. Parking requirements Respectfully Submitted by: 'At awleyc'o , CPA, C C.A.O./Clerk Attachments �r ofi V .ik00Np �F e s N '99 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, C.A.O./Clerk DATE: November 26, 2015 SUBJECT: Closing of the Road Allowance RECOMMENDATION: THAT Council receives the information on Closing the Road Allowance permanently INTRODUCTION: At the November 12, 2015 meeting the following resolution was passed: RESOLVED that the Council of the Municipality of West Elgin releases its road allowance interests between Lots 12 and 13 through the Gore Western Division Aldborough, Parts 3 and 4, Plan 11-RP7725; AND THAT the necessary By-law be brought forward. DISCUSSION: Attached is the procedure to Permanently Close a Highway is attached to this report. The application has been sent to the lawyer and once the application is received the notices will be sent out. Respectfully Submitted by: cott Gawley, PA, GA C.A.O.IClerk Attachments Procedure —To Permanently Close a Highway SCHEDULE"A"TO BY-LAW 200240 PROCEDURE—TO PERMANENTLY CLOSE A HIGHWAY 1. Application is submitted, along with fee,to Clerk's Department. a) The application shall include a form signed by the adjoining property owners that they agree with the closing of the highway or portion of the highway. b) Costs for advertising costs, legal fees, registration costs, and appraisal costs associated with the application are payable by the applicant. The applicant shall acknowledge,on the application form,that they are responsible for these costs. 2. A report is prepared by the Clerk and submitted to Council for consideration. 3. Council shall pass a resolution declaring the lands surplus,establish the method of determining the purchase price and endorse any other conditions as are deemed appropriate. 4. If preliminary approval is granted by Council,the applicant is so advised in writing. a) Applicant is advised of the resolution of Council, and b) Applicant is advised to have a proper legal survey prepared,two copies are to be filed with the Clerk's Department. 5. Upon completion of the legal survey,the following shall be completed: a) A notice to Ontario Hydro; b} A notice to Bell Canada; c} A notice to County of Elgin. $, Upon receipt of written response to items 5(a)to 5(c),the Clerk shall schedule the date for the by-law to be considered: a) Notice to permanently close a highway or portion of a highway shall ibe published in the Chronicle for a minimum of two weeks prior to the by-law being considered by Council. b) Notice to permanently close a highway shall be posted, clearly visible and legible from the public highway or other place to which the public has access,for a minimum of two weeks prior to the by- law being considered by Council. 7. Prior to the submission of the by-law, Council shall determine the purchase costs and the applicant be advised. 8. The by-law is submitted to Council for approval on the date specified in B (a), above. 9. The Clerk shall prepare a Certificate of Compliance for compliance with Section 268 of the Municipal Act. 10. The Municipal Solicitor prepares the documents for registration. The name of the transferee and manner in which title is taken to the road etlowance:shall be identical to the abutting lands,to which it is being added. 11. After registration,the original documents shall be forwarded to the municipality. The Clerk will forward the registered documents to the applicant; a copy will be retained for the municipality's records. s Dated:.November 28,2002 C .0 F /, Q = N d o AT n The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Kamran Ali DATE: November 26, 2015 SUBJECT: 2016-Ontario Municipal Partnership Fund (OMPF) RECOMMENDATION: THAT Council receive and file report for allocation of Ontario Municipal Partnership Fund (OMPF) 2016 for Municipality of West Elgin. INTRODUCTION: Ontario Municipal Partnership Fund (OMPF) for The Municipality of West Elgin. BACKGROUND: The Ontario Municipal Partnership Fund was redesigned in 2014 in consultation with Association of Municipalities of Ontario (AMO) and municipal representative from across the Province. In 2016, the Province will provide a total of$505 million in unconditional funding through the OMPF to 388 municipalities across the province. Year 2016 will be the final phase-down of the OMPF program. DISCUSSION: The combined benefits for the Municipality of West Elgin for 2016 OMPF funding has increased by $26,800 from year 2015 which refer to approximately 1% increase in Revenue for 2016. The fund is equivalent to 56% of the Municipality's municipal property tax revenue. The payments for 2016 are scheduled for the end of month January, April, July, and October. The Calculation was partially based on the 2016 Farm area measure by the Ministry of Finance where The Municipality of West Elgin is 86.6% farmland. Respectfully Submitted, Reviewed by, Kamran All R. Scott, Gawley, CPA, CGA Treasurer CAO-Clerk Attachment:2016 Allocation Notice Ontario Municipal Partnership Fund(OMPF) Ontario Municipal Partnership Fund (OMPF) tP"ontario 2016 Allocation Notice Municipality of West Elgin $434 County of Elgin 2016 Hlgflligh�'f the{Vlunrcip lity of l!11est Elgin y 3 The Md{Rlcpallty of West ECgln s c+onibined beri�tit of the 2016 QMRF end prolirc�al upinada totals$9,8 t9;2OQ whiph Is'khe >4 equival�aLgtofb6%of the Munlci'pality's munEcipaf prnpartyx ravertua T�Is exceeds tha Munlcipali y's 20Ib cari�binedrbenefit by$*610 Odipaylne`n racstved In 2Q`04 by$728 2p0 •T he eskim�kepl tot01',bnefit of fhb 2D $�provinclal uplos�ds for}ha Cburtty o(Elgin Is $9140,200'whlch Is the equfvajent of 5°h iof aEE mulgipal pr�pparly tax-revenue to=the County 1.Assessment Equalization Grant....................................................................:...........................................................................$9811400 ... .................................. 2,Northern Communities Grant .............................................:.....................:..:............................................................:..::...............:.................................................... 3,Rural Communities Grant 4721100 ............................... ,, ...............,......, ,,,,,�l.,,Northem and Rural Fiscal Circumstances Granf $362,500 ', 5.Transitional Assistance B 2g16CombmQi!8enefit;of OMPF and Provincial Uploads(Lme B'1 +Line.=B2} $1,8T.9200 1;Total,OMPF. qual to,Line A)......................... ... ....... $1,816,000 2.Court Security and Prisoner Transportation Upload $3,200 The estimated total benefit of the 2016 provincial uploads for the County of Elgin Is$3,140,200. The removal of these costs off the property tax base benefits all taxpayers within the County of Elgin,including those residing in the Municipality of West Elgin. Information regarding the 2096 provincial uploads for the County of Elgin can be found in the accompanying 2016 Upload!Notice Insert. C Other Ongoing Provincial Support _$27,800 1.Public Health nla 2.Land Ambulance.......................................................:..................:.................................................................................................................n la ............................................................................................................................................................................................................................................ 3.Provincial Gas Tax Program $27,800 D Key OMPF Data Inputs 1.Households 2 971 2.Total Wei$hled Assessment..Per $172;994 3.Rural and Small Community,Measure ,,,,,,,,,,,1,O...; 4,Farm Area Measure 86.6°/a 5..North Wand Rural Munici aI Fiscal Circumstances Index "" 8.6 �.. ......, ........................................................................................................................... .............. .................. ....... .. ...... 8.6 6.2016 Guaranteed Level of Su�p..ort.. ...........................................:............:......................................... 98.8%0 .............. ........ .. ............,.,,, . 7.2015 OMPF Line A from 2015 Allocation Notice $1,789,700 Issued:November 2015 Ministry of Finance Ministry of Municipal Affairs and Housing Office of the Minister 7 c Floor Office of the Minister Frost Building South 17th Floor 7 Queen's Park Gr 777 Bay Street Toronto ON M7A 1Y7 Toronto,ON M5G 2E5 Tel(416)325-0400 Tel(416)585-7000 Fax(416)325-0374 Fax(416)585-6470 Ontario www.fin.gov.on.ca www.mah.gov.on.ca November 17, 2015 Dear Head of Council: We are writing to announce the release of the Ontario Municipal Partnership Fund (OMPF) program allocations for 2016. In 2016, the Province will provide a total of$505 million in unconditional funding through the OMPF to 388 municipalities across the province. This funding, combined with the municipal benefit resulting from the provincial uploads, will total more than $2.3 billion in 2016. This is nearly four times the level of funding provided in 2004. As you know, 2016 is the final year of the phase-down of the OMPF program that was announced in 2012, and was part of our 2008 upload agreement with the Association of Municipalities of Ontario (AMO) and other municipalities. The redesigned program, introduced in 2014, supports municipalities with limited property assessment; recognizes the unique challenges of northern and rural municipalities; and better targets funding to northern and rural municipalities with more challenging fiscal circumstances. Over the past year, the Province has continued to consult with AMO and other municipal representatives to further refine the design of the OMPF to ensure that the program meets the long-term priorities of municipalities. The 2016 OMPF reflects the core objectives of the redesigned program, while balancing the range of views expressed by municipalities through this year's consultations. As announced in the 2015 Ontario Budget, to further support northern municipalities, the Northern Communities grant component of the OMPF will be enhanced to $84 million in 2016, increasing the total 2016 OMPF to $505 million rather than the $500 million previously planned for 2016. The 2016 program will further target funding to northern and rural municipalities with more challenging fiscal circumstances by increasing the Northern and Rural Fiscal Circumstances Grant to $67 million from $55 million in 2015. Also beginning in 2016, the Rural Communities Grant, which continues to support rural farming communities, will be enhanced to $143 million. This funding increase will be targeted to municipalities with the highest levels of farm land, in recognition of their unique challenges. ...Icont'd - 2 - Through the consultation process, we have heard that ensuring a manageable transition to the redesigned program continues to be an important focus for many municipalities. In response to this feedback, the 2016 minimum funding guarantees for municipalities in southern Ontario will be increased to at least 85 per cent of their 2015 OMPF allocation. Northern municipalities will continue to receive at least 90 percent of their 2015 OMPF allocation. These minimum levels of support will be further enhanced up to 100 per cent for municipalities with more challenging fiscal circumstances. The Ministry of Finance's (MOF) Provincial-Local Finance Division will be providing your municipal Treasurers and Clerk-Treasurers with further details on the 2016 OMPF. This information and other supporting materials will be posted in both English and French on the MOF website: http://www.fin.gov.on.ca/en/budget/ompf/2016 We are also pleased to continue our commitment to the phased upload of Ontario Works (OW) benefit and court security and prisoner transportation costs. This builds on the Province's previous uploads of Ontario Drug Benefits (ODB) and Ontario Disability Support Program (ODSP). As a result of the uploads, municipalities will benefit from more than $1.8 billion in reduced costs in 2016 alone. Combined with the OMPF, this is the equivalent of 13 per cent of municipal property tax revenue in the province. Despite the phase-down of the OMPF, our commitment to the provincial uploads means that overall support to municipalities will continue to increase, with the provincial uploads more than offsetting the reduction to the program. Our government has a very strong record of supporting and working with municipalities. In 2016, municipalities will benefit from more than $3.8 billion in ongoing support through the OMPF, provincial uploads, and other provincial initiatives — an increase of$2.7 billion from the level provided in 2003. Our significant investments in municipal infrastructure are supporting communities across Ontario. Ontario is making the largest infrastructure investment in Ontario's history with more than $130 billion over ten years. These investments will benefit municipalities across the province, whether it's a new school, repairs to provincial highways or funding to help a municipality make critical repairs to a local bridge. .../cont'd - 3 - Included in this plan is Moving Ontario Forward —the Province's plan to invest $31.5 billion in transit, transportation and other priority infrastructure across Ontario over ten years. As part of Moving Ontario Forward, the permanent$100 million per year Ontario Community Infrastructure Fund (OCIF) is supporting the revitalization and repair of roads, bridges and other critical infrastructure in small, rural and northern communities. Also included as part of this plan is the $15 million annual investment for the new Connecting Links program beginning in 2016. We look forward to continuing to work with our municipal partners to ensure the design of the OMPF continues to reflect the long-term priorities of municipalities. Sincerely, Information Copy Information Copy Original Signed By Original Signed By Charles Sousa Ted McMeekin Minister Minister Ministry of Finance Ministry of Municipal Affairs and Housing ,y OF 0 Y aF c N U e m 2 � The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Kamran Ali DATE: November 26, 2015 SUBJECT: 2016 Budget Schedule RECOMMENDATION: THAT Council accept the proposal 2016 Budget Schedule as outlined in the Treasurer report dated November 26, 2015. INTRODUCTION: The 2016 budget is an important element for the Council of Municipality of West Elgin to provide direction of the operations from both long term capital (Asset Management Plan) and on-going operation, maintenance and administration. DISCUSSION: The following schedule for 2016 Budget is proposed: Timeline Tasks January 18th- February 19th Department Prepare Budgets February 25 Regular Council Meeting —Port Glasgow Trailer Park Budget Presented February 29 - March 4th Review & Summary by Treasury March -March 11th Preparation of Draft Budget for Council March 17th Special Meeting of Council to review the following • Summary of Proposed Budget + Proposed Rare Increased Budget • Capital Budget • Asset Management March 31st Regular Meeting of Council to review 2016 Budget for Operation, Maintenance and Administration: • 9:00 AM Road Department • 11:OOAM Recreation Department • 1:30PM Water Department + 3:OOPM Administration April 14th Public Meeting to Consider the Final Draft of the 2016 Budget( at Regular Council Meeting ) April 28th Regular Council Meeting adoption of the 2016 Budget and Rate By-Law. Respectfully Submitted, Reviewed by, L Kamran Ali R. Scott, Gawl , CPA, CGA Treasurer CAO-Clerk v .arube F ih Q a N y r � a�A The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Kamran Ali DATE: November 26, 2015 SUBJECT: 2016-Insurance Renewal RECOMMENDATION: THAT Council accept the Insurance renewal from Frank Cowan Company Limited for year 2016 for a premium of$ 173,390 with $15,000 deductible. INTRODUCTION: The insurance provides the coverage for Casualty, Property and Automobile for year 2016. BACKGROUND: The Municipality of West Elgin have purchased the insurance coverage to mitigate the risk of loss for casualty, property and automobile. The purchase of the insurance policy helps to mitigate the risk and reduce the liability for The Municipality. The insurance renewal is an annual process. DISCUSSION: The 2016 Premium of$173,390 represents 4.55% increase in premium over the 2015. The chahge in premium is related to increase in General liability portion and increase in the Property due to inflation. There was no change in the deductible of$15,000 which is same as last year. Respectfully Submitted, Reviewed by, C4A X AVI 1(9 4 Kamran Ali cott, Gawley, CPA GA Treasurer CAO-Clerk „ Y V gMPVxg T a 4 N as Na s r 4 The Municipality of West Elgin TO: MAYOR AND COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: NOVEMBER 26, 2015 SUBJECT: ZONING BY-LAW AMENDMENT APPLICATION FOR ANDREW MOORE, 12710 FURNIVAL ROAD RECOMMENDATION: THAT Council of the Municipality of West Elgin APPROVE Zoning By-law Amendment File No. P6115, subject to the provisions on the attached By-law. REASONS FOR AND NATURE OF THE APPLICATION: The purpose of the Zoning By-law Amendment application is to amend the Highway Commercial (C3) Zone of the Municipality of West Elgin Comprehensive Zoning By-law 2015-36 to permit a motor vehicle salvage yard for a motor vehicle sales and service establishment (Canada Catalyst). The subject lands are situated on the northeast corner of Furnival Road and Downie Line, within the geographic Township of Aldborough. The lands are legally described as South Part Lot 7, Concession Gore (being Part 1 on RP 11 R-3112) and known municipally as 12710 Furnival Road. The subject lands will be rezoned from Highway Commercial (C3) Zone to Site-Specific Highway Commercial (C3-1) Zone. The subject lands have an area of 0.41 hectare (1.02 acre) and a frontage of 100.14 metres (328.54 feet) on Furnival Road. The parcel contains an automotive service shop with municipal water service and private septic system. The location of the subject lands are on the attached Key Map. SUMMARYICONCLUSION: The zoning by-law amendment application was circulated to the applicable public agencies for comment and to all neighbouring property owners within 120 metres of the properties; no concerns were raised. The zoning by-law amendment application has been assessed for appropriateness with regard to existing policy and the impact of the proposal on the surrounding land uses. The zoning by-law amendment application is consistent with the Provincial Policy Statement and conforms to the County of Elgin Official Plan and the Municipality of West Elgin Official Plan. DISCUSSION: Provincial Policy Statement Under Section 3(5) of the Planning Act, the Municipality "shall be consistent with" matters of provincial interest as set out in the Provincial Policy Statements (PPS). Agricultural Area, Sewage and Water and Cultural Heritage and Archaeology policies were reviewed and no concerns were evident. Conclusion: The proposed Zoning By-law Amendment is consistent with the PPS. County of Elgin Official Plan The subject lands are designated Agricultural Area. Section C2.2 Agricultural Area - Location recognizes there are lands outside of settlement areas that have been designated. for non-agricultural development by the lower tier Official Plans and therefore, are deemed not be within the prime agricultural area and are instead subject to the applicable policies of this Plan and the policies of the lower tier Official Plan. Comment: Section C2.2 Agricultural Area — Location applies to the subject lands as the lands are outside of a settlement area; yet has been designated for non-agricultural development by the Municipality of West Elgin Official Plan. Conclusion: The proposed Zoning By-law Amendment conforms to the County of Elgin Official Plan. Municloalily of West Elgin Official Plan The subject lands are designated Industrial. Permitted Industrial uses include the manufacturing, fabrication, assembling and processing of materials, goods or products; warehousing; outside storage; contractor's yards; repair, servicing and maintenance operations; and truck and bus terminals. Comment: The subject lands contain an automotive service establishment that has been in existence for many years. The addition of an automotive salvage yard is an industrial use. Conclusion: The proposed Zoning By-law Amendment conforms to the Municipality of West Elgin Official Plan. Municipality of West Elgin Comprehensive Zoning By-law 2015-36 The subject lands are proposed to be rezoned from Highway Commercial (C3) Zone to Site-Specific Highway Commercial (C3-1) Zone. The C3-1 zone will permit an automotive salvage yard in addition to all other C3 Permitted Uses. Respectfully Submitted, Reviewed by: Heather James, MCIP, RPP Scott Gawley, C.P. ., C.G.A. Planner AdministratorlTreas er KEY MAP a h I p - OPPtICAhlapl fall ' C+�rlr<ar !_}t{�sl lriT �NC zm mifi Ay !lrw AfleemftI'lE M M9RI0B0L 171 OF klLCX tt At r12 - � `an ! (`mac •x •yc 1�7 ,,'�L iat•.litlC 34r.�1 Fy - fin+! 4lvrrnL•el J.SJ Al aft"'' CL 06aPa �pli:fnP� �'i ' ti S4ALs �'`l•� 4� OF 4 P rn C) u m 2 � The Municipality of West Elgin TO: MAYOR AND COUNCIL, MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: NOVEMBER 26, 2015 SUBJECT: PROPOSED DRAFT PLAN OF CONDOMINIUM AND ZONING BY-LAW AMENDMENT APPLICATION FOR LIGHTHOUSE WATERFRONTS INC. RECOMMENDATION: 1) THAT Council of the Municipality of West Elgin recommend APPROVAL to the Approval Authority of the County of Elgin for Draft Plan of Condominium application 34-CD-WE-1401. 2) THAT Council of the Municipality of West Elgin approve Zoning By-law Amendment Application P7/15 and defer passage of the by-law until the draft plan of condominium has been conditionally approved by the Approval Authority of the County of Elgin. BACKGROUND: An application for proposed draft plan of condominium and an application for proposed zoning by-law amendment were submitted to the Municipality by Lighthouse Waterfronts Inc. (c/o Blast Inc. — Gary Blazak). The original applications were submitted in December 2014 by Kirkness Consulting Inc. (c/o Laverne Kirkness) however, due to comments received from public agencies, the application was revised. The owner is requesting to create an 8 unit vacant land condominium, with lot areas ranging from 0.3765 ha (0.93 ac.) to 0.653 ha (1.61 ac.) along with an internal condominium cul-de-sac (Block A) accessed off of Gray Line. The draft plan of condominium application also proposes two (2) 416.0 sq. m (4,477.8 sq. ft) in total area entrance gateways (Blocks B and C); a 1.62 ha (4.0 ac) common element conservation area (Block D); and, a 0.64 ha (1.59 ac) common element beach area (Block E).The total area for the proposed draft plan of condominium will be 9.74 ha (24.07 ac) with a frontage of approximately 92.13 metres (302.26 ft.) along Gray Line. A location map of the property is shown on the attached Key Map in Appendix 'A' and, the proposed condominium unit layout is attached in Appendix B'. The balance of the subject lands, 26.06 ha (64.4 ac) are proposed for future residential and will continue to be used for agricultural use. The subject lands are legally described i, as Part Lot 5, Concession 14, on the south side of Gray Road, in the geographic Township of Aldborough, as shown on the attached Key Map in Appendix 'A'. The purpose of the Zoning By-law Amendment application is to rezone the lands subject to the Plan of Condominium from Agricultural (Al) to site-specific Lakeshore Residential (LR-2) to permit a single unit dwelling with site-specific zone provisions. The subject lands are designated Lakeshore Area with a portion of the parcel subject to Woodlands and Hazardous Lands overlay and Lower Thames Valley Conservation Authority Regulatory Line in the Municipality of West Elgin Official Plan. The following have been submitted as part of the proposed draft plan of condominium and zoning by-law amendment applications: • Planning justification report, Kirkness Consulting Inc., 2014; • Draft Plan of Condominium letter addressing agency comments, Blast inc. (Gary Blazak), 2015 • Functional Engineering Report, MTE Consultants, 2014; • Servicing Options Report, Spriet Associates, 2015; • Environmental Impact Study and Update, BioLogic Inc., 2014; • Natural Hazards Assessment, Shoreplan Engineering Limited, 2014; • Geotechnical Report, Golders Associates Engineering, 2011; and, • Archaeological Assessment, Stages I, II and III, Detritus Consulting Limited, 2015. PUBLIC MEETING: The County of Elgin is the Approval Authority for Plans of Condominium. The County has delegated the mandatory public meeting required by the Planning Act to the Municipality of West Elgin, in order to obtain municipal and public comments on the proposed Draft Plan. Based on the outcome of this Public Meeting, Council will make a recommendation to the County of Elgin Approval Authority regarding the suitability of the Plan for Draft Approval. In granting Draft Approval, the County will stipulate a number of conditions that must be satisfied, including a requirement for a Condominium / Site Plan Agreement between the Owner and the Municipality of West Elgin. The owner may apply to the County of Elgin for Final Approval of the Plan of Condominium once the Manager of Planning is satisfied that all of the conditions of Draft Approval have been met. Final Approval allows the Condominium Description to be registered and individual units may then be sold. The Municipality of West Elgin is the approval authority for zoning by-law amendments and is molding a joint public meeting to consider the draft plan of condominium and zoning by-law amendment. AGENCY CIRCULATION: The original applications were circulated to public agencies for comments in spring 2015, Due to the comments received, the applications were revised. At the time of submission this report, no agency comments have been submitted on the revised applications. Currently, municipal staff is reviewing the proposed draft plan of condominium application and will provide comments with recommended conditions to the applicant, Council and the County at a subsequent date. PUBLIC CIRCULATION: The applications were circulated to all neighbouring property owners within 120 metres (393.7 ft.) of the subject lands. No written or oral comments were received. DISCUSSION: Provincial Policy Statement Under Section 3(5) of the Planning Act, the Municipality "shall be consistent with" matters of provincial interest as set out in the Provincial Policy Statements (PPS). Section 1.1.1 Heathy Liveable and Safe Communities, Section 1.1.3 Settlement Areas, Section 1.6.6 Sewage, Water and Stormwater, Section 2.1 Natural Heritage, Section 2.6 Cultural Heritage and Archaeology and Section 3.1 Natural Hazard policies were reviewed. Comment: Section 1.1.1 healthy liveable and safe communities require development to occur in a manner that is sustainable for the long-term, with efficient use of infrastructure and resources and does not compromise the environment and public health and safety. The proposed applications meet Section 1.1.1. Section 1.1.3 Settlement Areas states the focus of growth and development is to occur in settlement areas such as urban areas and rural settlement areas. The subject lands are located within the Lakeshore Area of the Municipality of West Elgin Official Plan which is designated for residential development. The proposed applications meet Section 1.1.3. Section 1.6.6 Sewage, Water and Stormwater states full municipal services are the preferred form of servicing for settlement areas. An original Functional Engineering Report was prepared by MTE Consultants, 2014 and upon recommendation in agency review comments from the Ministry of Environment and Climate Change (MOECC), the Municipality of West Elgin commissioned a second new, technical study to be prepared by Spriet Associates to review the infrastructural servicing alternatives. The results of Servicing Report recommend the proposed development be serviced by a piped, municipal water supply rather than a shared system of private wells, as had been originally proposed. Two options for sanitary servicing were identified in the Servicing Options Report prepared by Spriet Associates. Option A is to connect the proposed development to the municipal sanitary sewer system by the means of designing and constructing a sanitary sewer, force main and pump station network with connection the Rodney Waste Water Treatment Plan (8.2 km from the property). Option B would include a private communal (all proposed units) or individual unit sanitary sewage system(s) to be located solely within the subject lands, which would be designed in accordance with Ontario Building Code and accepted Ministry standards. Significant documentation and background studies would be required to support the proposed infiltration of the sewage flows within the subject lands, keeping in mind the close proximity of the property to Lake Erie and adjacent natural treed areas. At the time of submission of this report, MOECC had not provided comments on the water and servicing options. As there are no municipal storm sewers or storm water management ponds currently existing within or adjacent to this proposed development, the owner is required to construct an internal storm sewer and storm water management scheme as recommended in the Servicing Options Report. Stormwater management criteria for the proposed development will need to be confirmed with the Municipality, Lower Thames Valley Conservation Authority and applicable provincial ministries prior to final approval. The proposed applications meet Section 1.6.6. Section 2.1 Natural Heritage, particularly Section 2.1.5 states development and site alteration shall not be permitted in and adjacent to significant woodlands unless it has been demonstrated that there will be no negative impacts on the natural features or their ecological functions. An Environmental Impact Study (E.I.S.) was prepared by BioLogic Inc., with a further updated study letter in response to Ministry of Natural Resources and Fishery comments. The E.I.S. demonstrated there will be no negative impact to the woodlands, which occupies a portion of the subject lands. The E.I.S. will be required to be reviewed by Lower Thames Valley Conservation Authority. As well, the Mr. Blazak has recommended that as a condition of Draft Plan approval the Condominium Declaration contain a requirement for a post-construction monitoring program to ensure regular, qualified review of the health of all natural heritage resources identified and recommended in the E.I.S. Based upon the submitted E.I.S. and updated study letter, the proposed applications meet Section 2.1, particularly Section 2.1.5. Section 2.6 Cultural Heritage and Archaeology states that development and site alteration shall not be permitted on lands containing archaeological resources or areas of archaeological potential unless significant archaeological resources have been conserved. A Stage I and II archaeological assessment was conducted by Detritus Consulting Limited. An original Stage I and II archaeological assessment was conducted in 1993 by Wilson Heritage Services but due to the age of the assessment, the Municipality requested a new study. In the original assessment, stage I and II did not identify any archaeological sites within the study area; however, seven sites were registered on lands adjacent to the north as result of the assessment. The current Stage I and II assessment identified six sites with materials of archaeological interest with one site requiring a Stage III assessment. This site is recommended to be avoided and protected from development. No further concerns were identified. The assessment has been submitted to the Ministry of Tourism, Culture and Sport to be registered. The proposed applications meet Section 2.6. Lastly, Section 3.1 Natural Hazards states development shall generally be directed outside of hazardous lands adjacent to the shorelines of the Great Lakes — St. Lawrence River System, which is impacted by erosion hazards. A Geotechnical Assessment has been prepared by Golder Associates. A portion of the Sixteen Mile Creek ravine system is located on the subject lands. The Geotechnical Assessment does not identify any concerns as no development will occur within the Hazard Lands overlay. The proposed severance meets Section 3.1. Conclusion: Upon review of the applicable PPS policies, the proposed draft plan of condominium and zoning by-law amendment applications are consistent with the PPS. County of Elgin Official Plan The subject lands are designated Agricultural Area with Woodlands overlay. Section A4A Infrastructure requires infrastructure required for development to utilize land efficiently, develop appropriately for its use and to be compatible to adjacent land uses. Section C2.2 Agricultural Area - Location recognizes there are lands outside of settlement areas that have been designated for non-agricultural development by the lower tier Official Plans and therefore, are deemed not be within the prime agricultural area and are instead subject to the applicable policies of this Plan and the policies of the lower tier Official Plan. Section D1.2.2.1 Significant Woodlands, Section D1.2.6 Development and Site Alteration and Section D1.2.7 Adjacent Lands address development within and adjacent to Significant Woodlands. Section E1.2.2 Subdivision Review Criteria sets out the criteria to be reviewed when a draft plan of condominium is proposed. Comment: The subject lands are designated Agricultural Area, however, they are designated Lakeshore Area in the Municipality of West Elgin Official Plan. It is my understanding the County intends to correct this discrepancy during the 5 year review of the County Official Plan. In the interim, the subject lands have been reviewed under Section C2.2 and meet the policy criteria. As identified in the Servicing Options Report, the proposed development will conform to Section A4.4. The E.I.S. prepared for the proposed development demonstrates there will be no negative impact on the significant features and function of the woodlands and therefore the proposed development will conform to Sections D1.2.2.1., D1.2.6 and D1.2.7. Conclusion: Upon review of the applicable Official Plan policies, the proposed draft plan of condominium and zoning by-law amendment applications conform to the County of Elgin Official Plan. Municipality of West Elgin Official Plan The subject lands are designated as Lakeshore Area with Woodlands and Hazardous Lands overlays in the Municipality of West Elgin Official Plan. In particular Section 1.5 Growth Management Strategy, Section 3.3.7 Woodlands, ANSI's and Valleylands, Section 3.4.5 Stormwater Management, Section 7.0 Lakeshore Area, Section 8.0 Infrastructure, Section 9.1 Hazardous Lands and Section 10.3 Plans of Subdivision/Condominium policies were reviewed. Comment: The Lakeshore Area policies in Section TO permit residential uses and agriculture as a secondary use. All of the criteria listed for evaluating applications for plans of condominium in Section 10.3 will be addressed through review and conditions of the draft plan of condominium. Section 1.5 Growth Management Strategy states future residential development in the rural area of the Municipality will be accommodated in the Lakeshore Area designation. Section 3.3.7 Woodlands, ANSI's and Valleylands states development is permitted within and adjacent to significant woodlands where it has been demonstrated (through an Environmental Impact Study) that there will be no negative impact on the natural feature or on its ecological functions. The E.I.S. prepared for the proposed draft plan of condominium provides a series of recommendations to be implemented during the construction and post-construction periods to protect and preserve the natural heritage features on the property. Section 3.4.5 Stormwater Management policies require studies for undeveloped areas prior to development to minimize stormwater runoff and contaminant loads as well as to maintain or enhance vegetative and pervious surfaces. It is recommended for a condition of draft plan approval that an internal storm sewer and storm water management scheme be prepared in consultation with the Municipality, Lower Thames Valley Conservation Authority and other applicable commenting agencies. Section 8.0 Infrastructure will be addressed as per the recommendations from the Servicing Options Report and during the development of the condominium agreement between the owner and the Municipality. Section 9.1 Hazardous Lands policies have been addressed through the geotechnical assessment. The balance of the lands will continue to be used for agricultural use. The proposed retained parcel meets the criteria of Section 7.0 Lakeshore Area. Conclusion: Upon review of the applicable Official Plan policies, the proposed draft plan of condominium and zoning by-law amendment applications conform to the Municipality of West Elgin Official Plan. Municipality-of West-Elgin prehensive Zoning By-law 2015-37 The,subject lands are zoned Lakeshore Development (LD) and subject to the Lower Thames Valley Conservation Authority Regulated Areas as shown on Schedule `A' Map No. 75. The LD Zone permits agricultural use with the exception of buildings and structures and forestry use. A Zoning By-law Amendment is required to permit a change of use. The proposed site-specific Lakeshore Residential (LR-2) permits single unit dwelling as the main use with site-specific zone provisions pertaining to the proposed condominium development (see draft proposed zoning by-law amendment in Appendix icl The balance of the property will remain zoned Lakeshore Development (LD) and will continue to be subject to the Conservation Authority Regulated Areas. At this time, passage of the zoning by-law amendment cannot occur until the Approval Authority of the County of Elgin has conditionally approved the draft plan of condominium. Other Issues/Matters I' The proposed development is within Lower Thames Valley Conservation Authority's Regulated Areas due to their proximity to the Lake Erie shoreline, pursuant to Ontario Regulation 152106 (under 0. Reg. 97104) made under section 28 of the Conservation Authorities Act. Lighthouse's submission of an Application for Development, Interference with Wetlands and Alterations to Shorelines and Watercourses pursuant to Ontario Regulation (0. Reg.) 152106, for residential development was made in November 2013 and has received approval from the Executive Committee. Any site alteration, fill and development proposed within the Conservation Authority Regulated Areas will require a permit. Proposed Draft Plan of Condominium Conditions and/or Condominium Agreement Conditions Recommended by Planninq Consultant Mr. Blazak has recommended the following conditions be included in the decision of draft plan approval and/or condominium agreement: 1. All development and onsite services must be constructed in accordance with the engineered setback line from the regulated area of the Lower Thames Valley Conservation Authority; 2. The development shall be serviced by a piped municipal water supply at the developer's expense; 3. An Environmental Compliance Approval must be obtained from the Ministry of Environment and Climate Change for stormwater management in advance of any development; 4. The Condominium Declaration will include the requirement for the use of individual septic systems in accordance with either the Ontario Building Code or the Ontario Water Resources Act, whichever is applicable; 5. Any unplugged oil or gas wells discovered during the development process must be plugged in accordance with the Oil, Gas and Salt Resources Act; 6. On-site archaeological monitoring must be provided at the developer's expense during any physical excavation of the subject lands in accordance with the recommendations of the Archaeological Assessment Stages 1-2 and 3 (AdHj-60) prepared by Detritus Consulting Ltd. July 2015; and, 7. A requirement for post-construction monitoring program by a qualified ecological consultant to protect and enhance Natural Heritage resources in accordance with the EIS completed by BioLogic in December, 2014 with July 2015 addendum to be included in the Condominium Declaration. Respectfully Submitted, Reviewed by, Heather James, MCIP, RPP R. Scott Gawley, C.P. ., C.G,A. Planner Administrator/Treasurer APPENDIX `A' KEY MAP GRAY LINE I BLOCK MIA—(G'•:If.�1, u Ka=13 ALLOT AR.i Ell-EN LJ':13.`.7W5 1.1 m1d r-;� a�bnrrtr arm_ _ y a " PLlY IM-l9Cl j �� -- `sue CGNCES me rem 3 6-. iBLACK A !m'iwrr rseawnaf rraaem umr Krnffne '}� AiQrIN'KPVMgT W11 Lor --— ----- uxrr Illiel go! .. sy uxrr� uxd,: "_ ;ray'•^ W ��W APPENDIX `B' SITE PLAN 8 7 S 4' a 3 •.•. �,,,`"• aaa'xa�+. a��:•S�'='� ""ucxnrou E s un was EVEULOPMEMB SREPiAM t.� UPE" A l C I CORPORATION OF THE MUNICIPALITY OF WEST ELGIN BY-LAW NO.201164? BEING A BY-LAW TO AMEND THE MUNICIPALITY OF WEST ELGIN COMPREHENISVE ZONING BY-LAW NO.2015-36 Part Lot 5 Concession 14 Lighthouse Waterfronts Inc. WHEREAS the Council of the Corporation of the Municipality of West Elgin deems it advisable to amend By-law No.2015-36,as amended, being the Comprehensive Zoning By-law of the Municipality of West Elgin: NOW THEREFORE the Council of the Corporation of the Municipality of West Elgin enacts as follows: 1. THAT Section 13.3 to By-law No.2015-36,as amended,of the Municipality of West Elgin Comprehensive Zoning By-law being the Site-Specific Zones of the Lakeshore entlal(t.R)Zone,is hereby amended by the addition of the following: 1113.3.2 a) DEFINED AREA LR-2 as shown on Schedule ap No.75 to th -law. b) PERMITTED USES accessory use bed and breakfa lishment single unit detach g as the se Site Specific Lakesh es I(LR-21 Standards 7 V= Minim of Area 3600 m 2 inimu t Fronts 15 m 3 Im Covers 30% xten ide Yard 9.0 m w; 5 idle Width-RWingle Unit 1.5 in Ilan 6 Ya th — Single Unit 10m D Max Buitdfhg Height — Single 10.5 m Unit silin Mini Floor Area — Single Unit 100 m Dw 8 m Dwellings per Lot 1 c) ADDITIONAL REGULATIONS All LR-2 development Is subject to the following: ;) No buildings or structures,or accessory buildings and structures shall be erected below the Share Plan Set Back Line in accordance with site- specific LTVCA regulations;and, ii) Provide a "private access right-of-way" which provides access from a public road to each unit to accommodate emergency services,the design to be approved by the Municipality of West Elgin, 2. THAT Schedule "A", Map No. 75 to By-law No. 2015-36, is hereby amended by changing from Lakeshore Development (LR)Zone to the Site-Specific Lakeshore Residential (LR-2) Zone those lands outlined in heavy solid lines and described as LR-2 on Schedule"A"attached hereto and forming part of this By-law, being part of Lot 5, Concession XIV,formerly in the Township of Aldborough, now in the Municipality of West Elgin,in the County of Elgin. 3. THIS By-law comes into force upon the day it is passed in the event an appeal has not been fled with the Clerk within the time prescribed by the Planning Act, R.S.O. 1990,as amended.In the event an appeal is filed with the Clerk within the time prescribed by the Planning Act, R.S.O. 9990, as amended,the By-law shall be deemed not to have come into force until the appeal has been finally disposed of,whereupon the By-law(except for such parts as are repealed or amended as so directed by the Ontario Municipal Board) shall be deemed to have come into force on the day it was passed. READ a FIRST and SECOND time this day of ,201_ READ a THIRD time and FINALLY PASSED this day of 201_ MAYOR LR-2 This is Schedule "A"to By-law No. passed on the day of MAYOR CLERK MUNICIPALITY OF WEST ELGIN 0 85 170 Comprehensive zoning by-[W02015-36 SCHEDULE W MAP 75 Meters 4 .VP4HP �� u r , The Municipality of West Elgin TO: MAYOR AND COUNCIL, MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: NOVEMBER 26, 2015 SUBJECT: PROPOSED CONSENT APPLICATION FOR CHERYL LANDRIAULT AND MATT GARMON RECOMMENDATION: THAT Council of the Municipality of West Elgin recommend APPROVAL to the Land Division Committee of the County of Elgin for the proposed severance application, provided the following conditions are included: a) That a Zoning By-law Amendment is in force and effect for the severed and retained parcels; b) That septic system review for the severed parcel has been completed; c) That the barn and greenhouse building on the retained parcel be removed to the satisfaction of the Municipality; d) That Municipal drain re-apportionments (if required) have occurred; e) That a mutual drainage agreement (under Section 2 of the Drainage Act) has been prepared to provide a legal drainage outlet for the newly created residential lot; f) That two copies of the registered surveyed have been provided to the Municipality; and, g) That the solicitor provides an undertaking that a copy of the registered deed for the severed lands once the transaction has occurred will be provided to the Municipality. BACKGROUND: An application for proposed severance was submitted to the Municipality by Cheryl Landriault and Matt Garmon. The owners are requesting the severance of a 0.8 ha (2.0 ac) parcel of land, legal description as South Part Lot 21, Concession B Eastern Division, on the northwest corner of Graham Road and McMurchy Line, in the geographic Township of Aldborough, and known municipally as 25222 McMurchy Line (as shown on the attached Key Map). The proposed severed lands are zoned General Agricultural (Al) in the Municipality of West Elgin Zoning By-law No. 2015-36 and designated Agricultural in the Municipality of West Elgin Official Plan with a portion of the property subject to a Woodlands overlay. The purpose of the severance is to permit the severance of a surplus farm dwelling. o The proposed severed parcel will have an area of 0.8 ha (2.0 ac) and a frontage of approximately 81.1 m (266.0 ft.) along McMurchy Line. The proposed severed lands will contain a house, municipal water and private septic system. The proposed retained lands will have an area of 19.5 ha (48.0 ac) and a frontage of 350.5 m (1,150.0 ft.) along McMurchy Line. (The parcel also has frontage along Graham Road.) The proposed retained parcel will contain a greenhouse, and a leased solar panel. The barn and greenhouse building are recommended to be removed as a condition of severance, based on comments from the municipal chief building official. Agricultural uses surround the subject lands. The location of the subject lands are on the attached Key Map. DISCUSSION: Provincial Policy Statement (PPS) Under Section 3(5) of the Planning Act, the Municipality "shall be consistent with" matters of provincial interest as set out in the Provincial Policy Statements (PPS). Lot creation in prime agricultural areas are permitted for: a) agricultural uses; b) agriculture- related uses; c) a residence surplus to a farming operation as a result of farm consolidation, provided that the planning authority ensures that new residential dwellings are prohibited on any vacant remnant parcel of farmland created by the severance; and d) infrastructure, where the facility or corridor cannot be accommodated through the use of easements or rights-of-way. New land uses, including the creation of lots and new or expanding livestock facilities shall comply with the minimum distance separation formulae. A portion of the proposed retained parcel is within a significant woodland. Development and site alteration in significant woodlands and adjacent to significant woodlands is not permitted unless it has been demonstrated that there will be no negative impacts on the natural features or their ecological functions, generally through an Environmental Impact Study (E.I.S.). Comment: The residence is surplus to the needs of the purchasing farmer. The new lot is limited in size to accommodate the use and services. A condition to rezone the retained farmland to prohibit construction of new residences is recommended to address the PPS requirement to prohibit new dwellings on the vacant farmland. The proposed severed parcel meets the recommended Minimum Distance Separation I setback. No development is proposed as a result of this severance and therefore, the proposed severance will not have an impact on the significant woodlands and adjacent lands and therefore an E.I.S. is not required. Should development be proposed in the significant woodlands or adjacent to the significant woodlands, an E.I.S. will be required during the building permit application process. Conclusion: The proposed severance application is consistent with the PPS. County of Elgin Official Plan The subject lands are designated `Agricultural Area' on Schedule 'A' Land Use in the County of Elgin Official Plan. A portion of the proposed retained parcel is within the e Woodlands overlay as indicated on Appendix #1 Natural Heritage Features and Areas in the County of Elgin Official Plan. Section E1.2.3.4 b) permits the creation of new lots provided the local Official Plan supports their creation and if the lot is to be created to accommodate a habitable residence that has become surplus to a farming operation as a result of a farm consolidation provided that the development of a new residential use is prohibited on any retained parcel of farmland created by the consent to sever. Section D12 Natural Heritage contains policies pertaining to significant woodlands. Development and site alteration shall not be permitted in significant woodlands. As well no development or site alteration shall be permitted on adjacent lands within 120 metres of a significant woodland unless the ecological function of the adjacent lands has been evaluated and has been demonstrated, through an Environmental Impact Study (E.I.S.) that there will be no negative impact on the natural features or their ecological functions. Comment: The residence to be severed is habitable and is surplus to the purchasing farmer's farming operation. The proposed severed parcel meets the recommended MDS I setback. A condition to rezone the retained farmland to prohibit construction of new residences is recommended. No development is proposed as a result of this severance and therefore, the proposed severance will not have an impact on the significant woodlands and adjacent lands. Conclusion: The proposed severance application conforms to the County of Elgin Official Plan. Municipality of West Elgin Official Plan The subject lands are designated as `Agricultural' on Schedule 'E' Rural Area land Use & Transportation Plan in the Municipality of West Elgin Official Plan. A portion of the proposed retained, parcel is within Woodlands as indicated on Schedule 'B' Map 2 Natural Heritage Features in the Municipality of West Elgin Official Plan. The Agricultural policies permit the severance of surplus farm dwellings provided the retained are rezoned to prohibit future residential uses. The proposed severed parcel meets the Minimum Distance Separation I formula. Section 3.3.7 Woodlands, ANSI's and Valleylands contain policies pertaining to significant woodlands. Development and site alteration shall be prohibited unless it has been demonstrated through an Environmental Impact Study (E.I.S.) that there will be no negative impact on the natural features or their ecological functions. As well no development or site alteration shall be permitted on adjacent lands within 50 metres of a significant woodland unless an E.I.S. has been prepared and it demonstrates no negative impact on the natural features or their ecological functions of the significant woodlands. Comment: The proposed severance demonstrates that the residence is surplus to the farming operation of the purchasing owner. There are no livestock operations affecting the proposal. e A condition that septic system review be completed to ensure the septic system functions adequately is recommended for the proposed severed lands. No buildings and/or structures are.within the Woodlands. No development is proposed on the proposed retained parcel Conclusion: The proposed severance application conforms to the Municipality of West Elgin Official Plan. Municipality of West Elgin Zoning By-law 2015-36 The severed parcel is proposed to be rezoned from Agricultural (A1) Zone to Restricted Agricultural (A3) Zone. The A3 zone will permit agri-tourism, animal clinic, animal hospital, bed and breakfast establishment, dog kennel day care, day care centre, secondary farm occupation, restricted agricultural use and single unit dwelling. The retained parcel is proposed to be rezoned from Agricultural (Al) Zone to Agricultural (A2) Zone. The A2 zone prohibits residential use and residential buildings and permits agricultural use, agri-tourism use, farm winery, hunting reserve, production of oil and natural gas and wildlife preserve. Respectfully Submitted, Reviewed by: Heather James, MCIP, RPP Scott Gawley, C.P.A., C.G.A. Planner Administrator/Treas rer f ■■ ■ ■ . .. ■■_■■■ -ON ■■.�I ■ ■ ■ ■■■■■1111■®■®■■ ■■■ xll! mom ■ _■t■ ME ��r ■ ■■■®■ �■■■� �■ ■ ■ �' ■ ■■ ■ ■ ■ ■ �■■�■■ ■ ■■ ■ WE 1■■■ ■ _ ■ ■ _ �, ■l■ .. Ell IN in or .21 on fill- 19 E'llai 41; amazon ■■ ■ Ma ■ ■ ■®� '41.1 ■ ®III �. x a iJ i Ontario i LEGISLARVE ASSEMBLY ERNIE HARDEMAN, M.P.P. Queen's Park Office: ConstltuencyOffice: Oxford October 30, 2015 Room 413,Legislative Bldg. 12 Perry Street Toronto,Ontario woo&ock,Ontario M7A 1A8 N4S 3C2 Mayor Bernie Wiehle Tel,(416)325-1239 Tel.(519)5375222 Municipality of West Elgin Fax(416)325-1259 Fax(519)537-3577 22413 Hoskins Line, Box 490 Rodney, ON NOL 2C0 Dear Mayor Wiehle, I recently had the opportunity to recognize the important contributions of our municipal governments in the Ontario Legislature during Local Government Week. We know how hard our municipal governments work to deliver services that their residents rely on. We recognize the importance of Local Government Week in raising awareness of the role and operations of municipal government. Enclosed please find a copy of the hansard of my statement in the Ontario Legislature. As always if I can be of any assistance please feel free to contact me at ernie.hardeman @pc.ola.org or 416-325-1239. 5incer Ernie Hardeman, MPP Oxford No. 1 1 0 AUDIA r n NO 110 ISSN 1180-2987 Legislative Assembly Assemblee legislative of Ontario de I'Ontario First Session, 41 st Parliament Premiere session, 419 legislature Official Report Journal of Debates des debats (Hansard) (Hansard) Thursday 22 October 2015 Jeudi 22 octobre 2015 Speaker President Honourable Dave Levac L'honorable Dave Levac Clerk Grefftere Deborah Deller. Deborah Deller 22 OCTOBRE 2015 ASSEMBLEE LEGISLATIVE DE L'ONTARIO 5885 folks who are out there keeping us safe. It's important as tion announced$400,000 to support our local tender-fruit well. growers and the Niagara region as a whole. These funds I'd also like to acknowledge a former member of will be used to launch a pilot project to plant tender fruit Parliament, Ryan Cleary. He and I had a moment when tree varieties, such as peaches and pears, to provide a we both thought we were going to die. It was kind of an financial boost to greenbelt growers and strengthen this unusual experience, and it's always something he and I key economic sector. talk about. — I'd like to applaud the Friends of the Greenbelt Of course, Mr. Speaker—I know my time is running Foundation for their continued work in ensuring nearly out—we need to thank our families, because while many two million acres of land are preserved. of us were taken out of harm's way, we couldn't reach I'd also like to recognize the Ontario Tender Fruit out to let them know we were safe. As politicians, our Growers. The work they do plays a significant role in families are always worried about us,and I think we need Ontario's economy. to acknowledge that the families had a very difficult time Mr. Speaker, the Niagara Peninsula is Ontario's that day as well. I'd just like to thank all of our families largest and most important fruit-growing area, and it's for allowing us to do what we do. wonderful to see this pilot project being established in order to enhance this very significant part of Niagara's LOCAL GOVERNMENT WEEK own local economy. Now we need to ensure that these wonderful locally Mr. Ernie )llardeman: I'm pleased to rise and grown tender fruits are being sold locally. I am going to recognize Local Government Week. It's an opportunity be encouraging the grocery stores in my riding and across to raise awareness about the role and importance of Ontario to give prime shelf space to locally grown fruits. municipal governments. Putting.these locally grown fruits up front means people Across Ontario, municipalities are holding events and eat fresher, better-tasting, healthier food, as we support activities to raise awareness about how municipal gov- our farmers across Ontario. ernment works, particularly among students. Municipal- By growing locally, selling locally and eating locally, ities are holding council meetings in schools and offering we will help strengthen not just Niagara's economy by tours of municipal offices, as well as holding essay con- creating more jobs,but the entire province's economy. tests and career fairs. I want to commend all the municipalities of Ontario both for their efforts to raise awareness this week and for COMMUNITY HEALTH the work they do for the people of their communities AND WELLBEING WEEK every day- Mrs. Kathryn McGarry: I rise today to mark Com- We know how important the services that local gov- munity Health and Wellbeing Week, which is being ernments deliver are, and they do it with limited celebrated across Ontario. During this week, Ontario's resources. Whether it's roads, water, waste disposal or 109 community health centres, community-governed assistance to people in .need, municipalities provide family health teams and nurse practitioner-led clinics are services that people depend on every day. holding special events across the province, and are co- We understand that they are a mature level of govern- ordinated by the Association of Ontario Health Centres. ment and are working hard through planning and eco- This week's theme is "Community Health and Well- nomic development to ensure a bright future for their being: Shift the Conversation"—creating a new kind of communities.And municipalities can depend on us to be dialogue about health and health care that is all about there for them. Many municipalities have told us that addressing all of the factors in people's lives that affect they need a real partner who is willing to listen to them, their health and well-being. One of those factors is the and we are committed to both listening and to working kind of community where you live.Research tells us that with them. We understand the challenges they face and when you have the opportunity to live in a caring and that they are the experts on local government in their connected community that makes you feel valued and communities,and we value their input. accepted and that makes you feel like you belong, then Again, as we celebrate Local Government Week, I'm you are more likely to be healthy.This is why during this pleased to commend all our municipal governments on week, participating centres are raising awareness about behalf of the PC caucus and recognize them for all their community vitality and sense of belonging as critically hard work. important determinants of health. The need to support 1310 this forms a key principle in a community health centre model to promote health and well-being. TENDER FRUIT INDUSTRY In my own riding of Cambridge, Langs Community Health Centre established a great program called Connec- Mr.Wayne Gates: On Wednesday,October 14,I was tivity. Working with local police, the goal was to pleased to attend a grant announcement at Tregunno Fruit mobilize health and social services organizations to Farms in Niagara-on-the-Lake,where the Ontario Tender address risk factors and reduce the incidence of crime. Fruit Growers and the Friends of the Greenbelt Founda- This program has been a wonderful success in promoting LA CORPORATION DU ! THE CORPORAMON OF CANTON DEC HAM P LA!N TOWNSHIP 8URFAU ADUNISTRATIF /AUMINISTRAVON OFFCCE J4$ eat.chemin Pleasant Corner Road East 649-57$=3 03 Ventdeek H€II,Ontario (KOB IRO) (tax) 613-676-3363 November 16, 2015 The Honourable Yasir Nag! Minister of Community Safety and Correctional Services 25 Grosvenor Street, 18�h Floor Toronto, ON M7A 1 Y6 RE: Review of the new OPP billing model At its meeting held on November 11, 2015, Council for Champlain Township passed resolution 2015438 requesting that the Minister of Community Safety and Correctional Services (MCSCS) review and reconsider the new OPP billing model and implement a more equitable formula including an in-depth review of the current expenditures in order to reduce the cost per household. A copy of Council's resolution 2015-438 dated November 11,2015 is attached for your consideration. Yours truly, Alison Collard Clerk cc: The Honourable Kathleen O.Wynne The Honourable Charles Sousa Gary McNamara,AMO President Grant Crack, M.P.P. Glengarry-Prescott-Russell Ontario Municipalities served by the OPP Enc. TOWNSHIP OF CHAMPLAIN ITEM NO. 7.3.4 DATE November 11,2015 RE50LUTION NO. 2015-438 MOVED BY o Toy Carkner O Paul Emile Duval o acques Lacelle O Helen MacLeod Gerard Miner o Pierre Perreault o Normand Riopel D rc Seguin SECONDED BY o Troy Carkner Paul Emile Duval O Jacques Lacelle O Helen MacLeod o Gerard Miner O Pierre Perreault o Normand Riopel p Marc Seguin WHEREAS the Minister of Community Safety and Correctional Services (MCSCS) announced at the August 2013 meeting of the Association of Municipalities of Ontario that, in response to municipal concerns, the OPP and the Ministry were developing a new, simplified billing model for OPP municipal police services; WHEREAS this proposed new billing model would be based on principles of fairness and transparence with the intent to provide fair and transparent cost recovery; WHEREAS the mandate to develop this new billing model did not include examination and review of expenditures in order to reduce the costs of OPP services per household; WHEREAS the new billing model was implemented in 2015 and will be phased in over a three (3) year period; WHEREAS the Township of Champlain's 2015 OPP Services invoice was $1,387,765, an increase of$167,249 over 2014; WHEREAS the 2016 OPP invoice for Champlain Township increases another $196,769 to a total of$1,584,534; ...f2 - 2 - ITEM NO. 7.3.4 DATE November 11, 2015 RESOL�J"rION NO. 2015-438 BE IT RESOLVED THAT the Township of Champlain request that the Minister of Community Safety and Correctional Services (MCSCS) review and reconsider the new OPP billing model and implement a more equitable formula including an in-depth review of the current expenditures in order to reduce the cost per household. BE IT FURTHER RESOLVED THAT this Resolution be forwarded the Premier of Ontario, Minister of Community Safety and Correctional Services, Ministry of Finance, AMO, Grant Crack, MPP Glengarry-Prescott-Russell, and to all municipalities serviced by the OPP. ,I C rri d Carried Defeated as amended Gary J. Barton, Mayor t�a:itm .:ti�i ..�:r Published by Four Counties Health Services Foundation Communicahors Committe-0 OVI!�F%f-�YV T �7 HolpialAlBaixe _ u H FOUNDATION ER/HOSPITAL ER/Hospital FALL 2015 APPEAL 2015 Fall Appeal Dear friends, Since I started in my new role at En-Automated Drug Four Counties Health Services Dispensing Cabinet $53,000 eight months ago, it has been a pleasure to serve the hospital Automated dispensing cabinet:enhancing patient safety and its surrounding community. using bar coding technology for medication dispensing I have been truly amazed at the community's support for the ER and IP steph oueset hospital and the comm€tment _IV Infusion Pumps x 10 $45,000 WstrategicParrnershipsl of our staff and physicians in FtNSSlteDirector caring for our. patients. We intravenous 610 Infusion pumps to provide iv solutions are proud of recent improvements at our site, and friedications to patients. including but not limited to the addition of a new palliative care room,the creation of a memory clinic program,and raising awareness of our great Adult ER-Blanket and Fluid Warmer $11,500 Day Program. Blanket Warmer&Fluid warmer.Helps to maintain Nowhere has our commitment to you been more Patients core temperature when required evident than with the creation of a new Digital Imaging(X-Ray)suite.As a result of your support ER-Patient Stretchers x 2 $10,000 of the Four Counties Health Services Foundation, construction Is underway and we look forward to Stretchers are used to assist in the in-house transport welcoming you to the suite's grand opening in of patients and as Treatment/Examination bads in the early 2016. emergency department Our organization continues to look ahead, towards the future. We have an ongoing need Ambulatory Care $4,000 ® s $Took to replace crucial patient care equipment,and -Portable monitors �/ will need your support in the Foundation's Fall- _ D I X Ray Campaign. Your ongoing commitment means Concise Portable Monitor with Printout that is used to take _sr0oo00 that we will be able to replace aging equipment patients vital signs temperature,blood pressure and ax Suite located primarily in the Emergency department, oxygen saturation $600,000_ _ but also supporting the Active Care Nursing Unit and Ambulatory Care areas of the hospital, ER and Collection Centre _..ssoo,aao Renovations all of which provide us the capacity of keeping -Point of Care Analyzer $10,500 commenced your care"closer to home". 0400,000— _ October 99th, Routine Point of Care(POC)ana4aer — — 2095 We hope that you will share our enthusiasm for the _$$00000 hospital's future growth,and that you will consider (see page 3) generously supporting your Foundation to help us ER and Collection Centre $11,000 achieve those goals. -Centrifuges x 2 Thank you, Spins blood sample after collection to separate whole _s�oa000 1 m blood into its various components for testing purposes Steph Ouellet TOTAL-2015 FALL A� aFq VP Strategic Partnerships/FCHS Site Director Middlesex Hospital Alliance Four Counties Health Services Site ---------------------------------------------------------------------------------------------------------------------------------------------------- FCHS1i „p,dP;y-lllance YES! Here's my gift to help,support the ER/Hospital Fall 2015 Appeal. FOUNDATION Donation Amount: $ Payment Method: IS CHEQUE M VISA IN MASTERCARD Name: Card No.: Expiry: Address: Signature: City; Province: Email: Postal Code: E YES! I would like to join the Monthly Giving Program M s 1824 Concession ON NOL 1 Tel: (519) 693-4441,ext 2438 Fax: (519) 693-7084 Email:info.fchsfoundation@rnha.tvh.ca j Coui-ifies Health Services Foundation w A Message FCHS Memory Er from the Clinic Launch Laura Waller NP Board Chair tffi fl As we close 2015, gratitude r , comes to mind. There is a lot { to be thankful for. I am personally thankful for good health and the health of my loved ones. I 40 appreciate that without a strong medical system e` in place, we would not be so lucky. Again, the 4y community has shown great support for the "x , I W0 1 Foundation and the hospital through its generous u ni donations. We are lucky to live in a close-knit Memory Clinic team members(L to R Farzana Zeman FHT k community that supports one another and works S.W., Xiaofel Huang,MHA Pharmacist,Alyssa Streatman, n 2 together to reach significant financial goals that FHT RN,Laura Waller FCHS NP,Dr.Robert Parnell,Paul are focused on improving and maintaining our Yost,Nancy O'Regan(absent)Alzheimer's Society. c`.`s' hospital. Though small we are mighty! We have successfully met our financial target I am pleased to announce that the Four Counties for the purchase of the new x-ray uite and Health Services/Family Health Team Memory '-Interested p Y • . equipment at Four Counties:- We hope to "cut Clinic officially launched on June.Bth,_20.15 with Four Counties the ribbon"on this achievement in January 2016 immense success[ The Memory Clinic is an - please stay tuned for more details! However, exciting partnership between the Four Counties Foundation Board? this accomplishment does not mean that we Family Health Team and FCHS with additional are finished. Our new focus is on updating our support provided by the Alzheimer's Society Four Counties Health Services Foundation ER. I cannot imagine a more significant area in a of London and Middlesex. We accept referrals located in Newbury is responsiblc for hospital that is deserving of such attention. In our from all primary care providers within FCHS developing relationshIps and raising funds to rural community, when an accident occurs-we catchment area. support Four Counties Health ServiGCS Site. are all affected. Most importantly,we want to be Our memory clinic is based on the well The Four Counties Health Services site assured that if someone we care for is involved in established, evidence based model developed provides primary hospital careservices in the that accident, we are confident to know that all by Dr Linda Lee and her team at the Center for of the necessary resources are readily available. Family Medicine in Kitchener, Ontario. We were If you are interested in supporting the Foundation proud to join the over 60 clinics currently running Lambton County, through direct volunteerism, please contact successfully throughout Ontario. The purpose of Four Counties Martha Wortner for more details about the the clinic to is screen for all types of dementia Board of Directors is in the process of responsibilities associated with becoming a (Alzheimer's, vascular, mixed, frontal-temporal) recruiting new board members due to the member of the Foundation Board. You will make using a holistic approach. This is accomplished expiry of board rnernber terms, We Invite a difference. by interviewing not only the patient, but also the applications from persons who resIde in tho caregiver through the multi-disciplinary lens of area and are inte,�osted in Using their expertse Don't forget to check out the upcoming events on nursing/pharmacy/soclal work/physician. Overall, to make a difference in their owr community. our website at www.fchsfoundation.ca.Watch for the clinic functions to enhance the care that family specialized events on Facebook. Your continued physicians/nurse practitioner can provide at the YOU are interes[ed in joinIng :iie, Four support of the Foundation and the Four Counties primary care level. Countios Health Services Foundalion Board hospital is greatly appreciated. Please do not i we would like to hear fiom you. hesitate to contact the Foundation Board with any This is a much needed service within the questions or concerns you may have. community as the number of people with board On he-half of the + dementia is expected to double over the next you 30 years. Additionally, less than 25% of cases Welcome New of Alzheimer's disease in Canada are diagnosed Martha Wortner and treated and current wait times to see a Board Member Geriatrician in Ontario is upwards of 6 months to one year. At present, referrals to the clinic have Concession Nick Vanderguilk been quite high and we are fully booked capacity ,. ! until January 2016. The feedback from patients ai and their caregivers have been overwhelmingly f. positive and we are currently looking at ways to increase capacity. ------------------------ ----------------------------------------------------------------------------------°_--------------------------------------- 7 YES! I would like to join the Monthly Giving Program 1 would like to give$ METHOD OF PAYMENT: I authorize The Foundation of Four Counties Hospital to withdraw from my bank account through my financial institution on the 10th day of each month. l I have enclosed a VOID cheque I prefer to use my credit card/ VISA M MASTERCARD Card No.: Expiry: Signature Date: You will receive a tax receipt of the end of the year.At any time you con change or cancel your monthly contribution by notifying The Foundatlon;519-693-4441 x 2438 At FCHS Foundation we appreciate your support and we treat your informaton with respect.We do not rent,sell or trade any personal information.The information you provide will be used to issue your charitable donation receipt and to keep you informed of events and fundraising opportunities in support of FCHS.If at any time you wish to be removed from our mailing list simply contact us:519-693-4441 ext 2438 or info@fchsfoundation @mha.tvh.co { Published by Four Counties • • • 2015 FCHS Foundation Golf Tournament Bo Horvat,Travis Koneony,Lawson Crouse Golf in Foundation 2015 Golf Tournament-$16,000 Raised on the Day. Left to Right Junior Kelly,Bo Hcrvat,Dowler Karn's Ted Tabbernor,and Ken '•' i Hooker,Lawson Crouse,Travis Konecny 1 Glencoe Elks Glencoe Elks Tom Reycraft(left)and Don Durty(right)presentation of $1,000 cheque to Martha Wortner Foundation Administrative Assistant and Tim Hamilton Foundation Board Member Legion Legion members present$6,000 cheque from The Royal Canadian Leglon Ontario Provincial Ccmmand Branches and the Ladies Auxiliary Charitable # Foundation.Left to Right Martha Wortner Foundation Administrative Assistant, 8l g Maria Wilkins Foundation Retired Board member.Legion member Brenda gY 9 Nethercoit,zone commander Tom Gregson,Gerry Cross and Mark Wardle Four. Counties Health s village e#Newbury Village of Newbury present$25,000 pledge($5,000 commitment for 5 years). Left to Right Steph Ouellet FCHS Site Director,Councilors Ron Challis&Abe Services Undergoes Van DarWyngeard,Mayor Diane Brewer.Laura James Team Leader FCHS t" V°nj Diagnostic Imaging,Martha Wortner Foundation Administrative Assistant • • w _' ` $700,000 Renovation, Upgrading X-Ray oddfellow; Odd Fellows Lodge,Florence and Faith Trimly United Church presentation Equipment of$1,844 from proceeds of their Chicken BBQ, Left to Right Mary McGuire of Faith Trinity United Church,Harry Brown of the IOOF Lodge,Retired FCHS Foundation (FCHSF) is pleased to support _ . ; Foundation Board member Margaret Arm Wright,Nancy Faflak of Faith Four Counties Health Services(FCHS)in its efforts T e x ;, Trinity United church and Chris Duba of the IOOF Lodge to deliver high quality patient care. The renovations s '$ are a welcome enhancement to the breadth of FCHSK ,I services offered by FCHS. County of Lambton October 19th,2015 marked the start of an exciting Countyof Lambton representative Mayor Alan Broad(Dawn-Euphemia and extensive renovation of the FCHS X-Ray suite. Township)presents$42,000 cheque. Left to Right Jackie Herdman FCHS Over a period of six weeks,the entire roam will be Auxifiary,Steph Oueilet FCHS Site Director,MayorAlan Broad,Tim Hamilton refurbished and state-of-the-art equipment will "`•"` " Foundation board member replace existing infrastructure. oti_rG";�"� With this new equipment,patient care will improve „lwotraR as a result of a faster, higher quality image, very "��I{hlllin" much similar to upgrading a 35mm camera to a a Municipality of West Elgin digital equivalent. The room will be designed #0 1i I West Elgin Council present$125,000 pledge($25,000 commitment for 5 improve patient accessibility and staff ergonomics. k years).Left to Right Councilor Joe Seman,Councilor Richard Leathern, A mobile X_-Ray machine will also be upgraded „« ',?. Deputy Mayor Mary Bodnar,Mayor Bernie Wiehfe,Councilor Jonathan Wolfe, to provide Imaging for patients Who have ; . Foundation Representatives Martha Wortner,Paula Downs,Terry Eckersley mobility issues. q'r, ,;'._ __ and Steph Ouellet An integral part of the renewed vision for patient Municipality of South West Middlesex care at FCHS, this renovation has been made Soulh West Middlesex Council resent$100,000 pledge $10,000 commitment a reality as a result of generous donations from p p g ( Municipality of West Elgin, Municipality of South for 10 years),Left to Right back Southwest Middlesex councillors Don McCallum, West Middlesex, County of Lambton, Village of ` Rick Cowell,Martin Vink,John Kendall,John Kavelaars,FCHS Foundation board Newbury, rea Service Clubs Margaret McCahon " member Tim Hamilton,councillor Karen Aranhe,FCHS sila dlractcr Steph Duellist ry' g@ front(with cheque)mayor Vance Blackmore,deputy mayor Mangey Wilkins, and a significant number of individual/corporate T FCHS Foundation board chair Paula Downs and Foundation administrative donors in the Four Counties community. assistant Martha Wortner fun e o e • a - • • r Health Fafl?015 Four Counties - EMBER 2015 9 Plan To Attend Our B&V_�'T Vendors Fifly years ago the Auxiliary of Four Counties Health Serv�oes discussed how • book space for to raise money • • should • opened December 3, 11366. Ever since the active Auxiliary has raised funds Herdman: 519-693-7111 X 2414 provided and rrary volunteer 1 i • 3 pm Jackie Lobby the Auxiliary wd] host a fall bazaar in the Front • Plan to join us for our wonclerfU DELI LUNCHEON held hospItal. In addition to rnany local vendors,the Gift Shop and Bookstore 11 1 prn that offers a choice of donated offer giftware and tickets will also be available.A highlight of ourhazaaris the bake table filled clhil�or of • deJicious soups cookies with homemade treats such as pies, cakes, loaves, and cookies, sales fruit salad, ONLY 1! ..starting at 10.00 FCHS Auxiliary Update Fund Raising Events Gift Shop This year thanks to the generosity of Dowler Kam,2 stainless steel barbecues New merchandise arriving for Fall and Winter. Scarves, ladies' tops, were raffled during the July 17th FCHS Foundation Golf Tournament. jewellery, greeting cards and home decor items including new hammered $3,240 was raised towards Four Counties Health Services Digital X-Ray metal reindeers. Honey and a wide variety of and relishes,jams,jellies that suite from the sale of raffle tickets. During the fiscal year $17,200 was include our best-seller "sweet red pepper jelly" have been stocked. donated by the Auxiliary to the Foundation. These funds were raised Remember,you pay NO TAXI through spring and fall bazaars, spring barbecue raffle, fall quilt raffle, plant sale, Nevada ticket sales, art print sales in the hospital/community businesses and the Gift Shop/Bookstore. Please consider joining our Book store Auxiliary and/or our volunteers for a rewarding experience that helps our local hospital. Many donations by our community members have provided a wide selection of reading material.To date our book sales over the last 5 years, since we opened have raised an amazing$20,907 for the hospital. In the Bookstore New 50/50 Draw hardbacks are only$3, paperbacks $2 and in the Lounge across the hall, all books are$1..The cart in the hail offers specials at 25 cents.Gently used Tickets are now on sale for a 50/50 draw that is being offered by the Auxiliary. books can be donated to a volunteer between 9:30 am and 2 pm, Monday Tickets are available in the Four Counties Hospital Emergency Department to Friday or left on the shelf in the Patient Lounge marked "Donations" and Front Lobby.The draw is to be held February 12,2016 just in time for a The Bazaar will provide a great opportunity to stock up on winter reading at Valentine's Day treat.Tickets are$2 each or 3 for$5. great prices.Thank you for your book donations. Adult Day Program Pictured at a recent"Sunshine Club"day are:Barb Crowell,Mary Ducharme-CCAC Cara Coordinator,Dorothy Pringle,Helen Tyrell,Patti Hart-ADP Assistant,Lin McCann-ADP Coordinator,Steph Ouellet-FCHS Site Director and VP of St(ateglc Partnerships,Linda Dunn-Manager of Community Support Programs,Lillian Cameron and Loretta Johnson-Program Volunteers,Anne Goens,Tammy Cartlidge-Program Assistant,Cathy Long and George Lupsor. October was Community Support Month across Thursdays and Fridays from 10am to 3pm, Ontario. FCHS has been providing the Adult At the modest cost of $10/day, the program Day Program (ADP) since 1987, with over 1,100 offers fun activities, exercises, a hot meal patient visits in 2014. This program helps to and snacks, in addition to important support seniors and adults with disabilities social interaction. who live independently in the community. Call today for more information on this great It also provides respite to family caregivers. program 519-693-7111 Ext#2443 or#2478 Better known as "The Sunshine Club", the Four Counties ADP operates Wednesdays, Perhaps 10 Itante` in he rreue `Teen'a part of your,cafe`style before no►nr,abut u `U 4 If=yots have a dew kiouts foaspare thi Fa are ooaort�Initles for�yoil� EieWin 5 ; sS tnualued m your rornmurntu atLFdur CauntWs Hea�tYiF er l s f '7 rs $4afz ' 5t} Mlle currerltXF�i 've,Voltneer dpottuhlitt®s In ouriP �is��therapr L E , � - a Department,Adlult �y Prb�ram, Bdbk Stork or£Gi t ShapF= f { CALL FOR N�OE INRMATION £ ��fryou enjoysmeeting ne►lu;p §pleanw�nt to mile a dlfferenceir� trot t Y 5;1� 693 4`441 X'5595 cdrrimunity,c,�orne andfVolurlte�"r� � � x� ' '�' $�' ' r Give us your feedback about the Newsletter: info.fchsfoundafion @mha.fvh.ca D- 4 J? 0 ' C R6r� I ly l of e Lorne Inc. ICIEST LORNE, ONTARIO NOL 2PO n Municipality of West Elgin, November20,2015 22413 Hoskins Line, 142 Chestnut Street, PO Box 490, West Lorne, Ontario Rodney, Ontario NOL2PO NOL2CO Dear Sirs: Re: Optimist Club of West Lorne Inc. Annual Adult Fun Night On behalf of the Optimist Club of West Lorne Inc., I request approval from the Municipality of West Elgin to hold our annual Adult Fun Night event. A date of February 271, 2016 has been booked with the location to be at the Royal Canadian Legion in Rodney Ontario. The Alcohol and Gaming Commission of Ontario require our club to receive such Letter of Approval prior to making application for a Social Gaming Event licence. Should you have any questions, do not hesitate to contact the undersigned at 519-701-8022. Thanking you in advance. Yo s truly, S annon Serle Event Chairperson Optimist Club of West Lorne Inc. t� � F E �—� I West Elgin Arena Board Regular Session September S 2015 This regular session of the West Elgin Arena Hoard was called to order at 9:30 am with the following members present:Joe Seman.Jim Hathaway,Alphonse Willie,Johnathan Wolf, Ian Fleck and Recreation Superintendent Jeff Slater. Item# 1 Disclosure of Pecuniary Interest: None noted. Item#2 Delegations: No delegations were present. Item#3 Adoption of the Minutes: Moved by:Alphonse Willie Seconded By:Joe Seman The West Elgin Arena Board resolves that the minutes from August 112015 be approved as presented. CARRIED. Item#4 Accounts and Financial Reports: Moved By:Jim Hathaway Seconded By: Ian Fleck The West Elgin Arena Board resolves that the accounts in the amount of$ 6335.36 be approved for payment. CARRIED. Item#5 Business Arising from the Minutes: 1. Five Dollar Figure Skating Ice: There was some discussion regarding the reinstatement of the five dollar figure skating ice. It will be reinstated beginning October 8 2015;this will coincide with the beginning of the public skating programs. 2. WESC:The WESC will not be using the ice until 9 pm on Wednesdays, and will stop at 8:30 effective immediately. 3. Brine Leak:The Recreation Superintendent reported that there was no brine leak as was suspected on the east end of the ice surface. However upon investigation the header trench for the ice surface will need to be replaced in 2016 as a capital expense.The header trench is the source of our leaks. Item#6 Correspondence: No correspondence was received. Item#7 New Business: 1. The header trench:As previously indicated, more budget information will be presented. -2- Item#S Adjournment: Moved By: Alphonse Willie Seconded By: Ian Fleck The west Elgin Arena Board resolves that this session of the West Elgin Arena Board hereby adjourns at this hour of 10:05 am and shall reconvene on October 16 2015 at 9:30 am or at the call of the chair. CARRIED C� West Elgin Arena Board Tuesday October 13 2015 This regular session of the West Elgin Arena Board was called to order at 9:30 am with the following members present:Johnathan Wolf,Alphonse Willie, Ian Fleck,'and Recreation Superintendent Jeff Slater. Item#1 Disclosure of Pecuniary Interest: None noted. Item#2 Delegations: No delegations were present. Item#3 Adoption of the Minutes:There was no resolution as the wrong minutes were supplied. Item#4 Accounts and Financial Reports: Moved By: Ian Fleck Seconded By:Joe Seman The West Elgin Arena Board hereby resolves that the September accounts in the amount of$ 15, 537.77 be approved for payment. CARRIED Item#5 Business Arising from the Minutes: 1. Zamboni Repairs:The Recreation Superintendent outlined the issues with the Zamboni that caused the cancellation of some Saturday evening ice time.The Zamboni stopped dead on the ice;with some help from coaches we were able to get it off of the ice. It was determined that a relay had gone bad ion the ignition circuit.We had a replacement on hand and once we identified the problem the resurfaces was up and running. 2. Kool's Kitchen:The concession operators have yet to supply the Arena Board with a copy of the insurance letter as indicated in the Concession Agreement,the Recreation Superintended is to send the Concession Operators a letter requesting the letter. Item#6 Correspondence:There was no correspondence presented. Item#7 New Business: 1. WLMH Black and Gold Tournament begin November 20, and the January Tournament is January 15 and 16. Item#8 Adjournment Moved By:Alphonse Willie Seconded By:Joe Seman The West Elgin Arena Board resolves that this session of the West Elgin Arena Board hereby adjourn at this hour of 10:15 am and reconvene at 9:30 am on Tuesday November 10 2015,or at the call of the Chair. CARRIED.