December 17, 2015 MUNICIPALITY OF WEST ELGIN
AGENDA
COUNCIL MEETING
December 17, 2015
COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING
------------------------------------------------------------------------------------------------------------
DISCLOSURE OF PECUNIARY INTEREST
ADOPTION OF AGENDA
MINUTES (Al —A13)
*November 26, 2015 Council
*November 26, 2015 Public Meeting - Rezoning - Lot 7, Concession Gore
(Moore)
*November 26, 2015 Public Meeting - Rezoning - Draft Plan of
Condominium and Zoning By-law Amendment - Part
Lot 5, Concession 14 (Lighthouse Waterfronts Inc.)
BUSINESS ARISING FROM MINUTES
DELEGATIONS (131- 132)
10:00 a.m. Public Meeting —Zoning By-law Amendment— South Part Lot 7,
Concession 10 (Lapadat) (131)(C9a)
10:15 a.m. Committee of Adjustment— Minor Variance — Part Lot 18,
Concession 8 Lot 205 Plan 75 (Skelding) (132)(C%)
REPORTS (C1-C10)
1. ROADS
a) *Monthly Report
2. RECREATION/EMERGENCY MANAGEMENT
a) *Monthly Report
b) *Report— Replacing Shingles on Pool Change Room
3. WATER DISTRIBUTION SYSTEM
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December 17, 2015 ............. Page 2
a) *Operations Report
4. WASTEWATER
5. BUILDING
a) *Monthly Report
6. BY-LAW ENFORCEMENT
a) *Monthly Report
7. DRAINS
8. ADMINISTRATION
a) *Report - Unemployment Insurance Premiums
b) *Report - Contaminate Sites Policy - PS3260
c) *Report - Environment Site Assessment
d) *Report - Proposed Change to West Lorne Curbside Waste Collection
Schedule
e) *Report - Service Ontario
9. PLANNING
a) *Report- Zoning By-Law Amendment Application for Paul and Catherine
Lapadat, 22450 Thomson Line
b) *Report— Minor Variance Application for Morgan and Stephanie Skelding,
178 Frederic Street
10. ACCOUNTS
CORRESPONDENCE (D1 — D15)
COUNCIL CONSIDERATION — ACTION RECOMMENDED.
1.* Elgin County - Re-appointment of Integrity Commissioner (2016)
2.* Elgin County - Re-appointment of Closed Meeting Investigator (2016)
3.* West Elgin Community Policing — Thank you letter for donation;
4.* Citizen's Coalitions Against Privatization - Re; Hydro;
5.* Knights of Columbus - Request for addition of sign;
December 17, 2015 ............. Page 3
6.* AMO Communications - Policy Update -AMO & UQM to Collaborate on
Climate Change;
7.* Ministry of Municipal Affairs & Housing — OGRA/ROMA Combined
Conference;
8.* Elgin-St. Thomas Public Health and Elgin-St. Thomas Healthy
Communities Partners - Proposing Outdoor Ice Rink in West Elgin
RECOMMENDED TO ACCEPT & FILE:
9. AMO
• Watch file - November 26, 2015;
• Watch file - December 3, 2015;
• Watch file - December 10, 2015;
10. United Townships of Head, Clara & Maria- letter to Honourable Kathleen
Wynn, Premier - Re: Dissolution of Local Emergency Response Board and
Request Services;
11. Ontario Good Roads - Provincial Government denies local land transfer
tax to cities outside of Toronto;
12. Ombudsman Ontario - Municipality Contact Survey;
13. Elgin-St. Thomas United Way - Pledge Form;
14. Elgin County - Transfer of Responsibility for Property Assessment Appeals
15. Township of Montague —Resolution passed supporting Bill 100 - Ontario ,
Trails Act.
BY-LAWS:
By-Law No. 2015-82 Authorize Agreement with Ministry of Government and
Consumer Services
By-Law No. 2015-85 Drain Maintenance
By-Law No. 2015-86 Rezoning Zoning By-law Amendment - South Part Lot
7, Concession 10 (Lapadat)
By-Law No. 2015-87 Amend 2014-81 Zegers Drain
By-Law No. 2015-88 Debenture
MINUTES (E1-E5)
*September 15, 2015 West Elgin Recreation Committee
*September 25, 2015 MPoWER Committee
*November 10, 2015 West Elgin Arena Board
*November 17, 2015 West Elgin Recreation Committee
*December 8, 2015 West Elgin Arena Board
NOTICE OF MOTION
it
December 17, 2015 ............. Page 4
OTHER BUSINESS (G1)
1. Review of Council Committees at January 14, 2016 Council Meeting
2. Council Announcements
3. Closed Session
• Personal matters about an identifiable individual (M.A.
s.239(2)(b);
• A proposed or pending acquisition or disposition of land (M.A.
s.239(2)(c);
• Labour Relations or employee negotiations (M.A. s.239 (2)(d).
CONFIRMING BY-LAW
ADJOURNMENT
NEXT MEETINGS:
January 14, 2016 Council
Information will be gathered in accordance with the Municipal Freedom of
Information and Protection of Privacy Act(MFIPPA). All comments and
communications received will become part of the public record unless you
expressly request the Municipality to remove it. Questions about the collection of
personal information may be directed to the Clerk.
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MINUTES Al OF THE CORPORATION OF THE �`�
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
NOVEMBER 26,2015
PRESENT Mayor Bernie Wlehie, Deputy Mayor Mary Bodnar
Councillors Joe Seman, Jonathan Wolf, Richard
Leatham
STAFF PRESENT Scott Gawley, C.A.Q.-Clerk
Kamran Ali,Treasurer
Spencer Pray, Deputy Clerk
Heather James, Planner
ALSO PRESENT
CALL TO ORDER
The Mayor called the meeting to order at 9:30a.m.
DECLARATION OF PECUNIARY INTEREST
None declared.
ADOPTION OF AGENDA
RES. NO.1 Moved by Seman
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin
approves the agenda for November 26,2015 as printed and '
circulated.
DISPOSITION: Carried
APPROVAL OF MINUTES
RES. NO.2 Moved by Leatham
Seconded by Seman
RESOLVED that the minutes of the meetings held on the following
dates be adopted as printed and circulated.
November 12,2015 Council
DISPOSITION: Carried
BUSINESS ARISING FROM MINUTES
DELEGATIONS
9:45 a.m. Public Meeting-Council recessed to hold a public meeting on a
rezoning application (Moore) and reconvened their meeting thereafter.
10:00 a.m. Public Meeting-Council recessed to hold a public meeting on a Draft
Plan of Condominium and a rezoning application (Lighthouse Waterfronts Inc.)
and reconvened their meeting thereafter.
November 26, 2415 .....Page 2 of 7
REPORTS
I. ROADS
2. RECREATIONIEMERGENCY MANAGEMENT
3.WATER DISTRIBUTION SYSTEM
4.WASTEWATER
5. BUILDING
6. BY-LAW ENFORCEMENT
7. DRAINS
8.ADMINISTRATION
a) Report-2096 Household Hazardous Waste Dav
RES. NO.3 Moved by Seman
Seconded by Wolf
RESOLVED that the Report-2016 Household Hazardous Waste
Day dated November 26,2015 from the Deputy Clerk be received;
AND THAT Council approve the 2016-Household Hazardous
Waste Day Event to be held on August 20, 2016 in the Municipality
of Dutton Dunwich.
DISPOSITION: Carried
b)Report- Fire Communication Equipment Maintenance
RES. NOA Moved by Bodnar
Seconded by Wolf
RESOLVED that the Report-Fire Communication Equipment
Maintenance dated November 26, 2015 from the C.A.O.-Clerk be
received;
WHEREAS the Councils of the seven lower-tier municipalities in
Elgin County passed a resolution in 2013 agreeing to the
Municipality of Central Elgin maintaining and licensing the new
digital communication system on behalf of the seven municipalities
and agreeing that the ongoing maintenance costs and license,site
and telephone fees be equally allocated between the seven
municipalities;
NOW THEREFORE the Council of the Municipality of West Elgin
authorizes the Municipality of Central Elgin to execute the attached
three-year maintenance agreement with Spectrum Communication
Ltd.and agrees to pay one-seventh of the costs associated with
said agreement.
DISPOSITION: Carried
c Re ort-Port Glasgow Trailer Park Dance Pavilion-Rental
RES. NO.5 Moved by Leatham
Seconded by Seman
RESOLVED that the Report—Port Glasgow Trailer Park Dance
Pavilion dated November 26, 2095 from the C.A.O.-Clerk be
received;
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A3
November 26, 2015 .....Page 3 of 7
RES. NO.5 Cont'd
AND THAT Council approves the development of a Rental
Agreement for the Port Glasgow Trailer Park for the 2016 season.
DISPOSITION: Carried
d)Report-Closing of Road Allowance
RES, NO.6 Moved by Leatham
Seconded by Seman
RESOLVED that the Report-Closing the Road Allowance dated
November 26, 2015 from the C.A.O.-Clerk be received;
DISPOSITION: Carried
e) Report-2016-Ontario Municipal Partnership Fund (OMPF)
RES. NO.7 Moved by Wolf
Seconded by Leatham
RESOLVED that the Report-2016-Ontario Municipal Partnership
Fund (OMPF)dated November 26, 2015 from the Treasurer be
received;
DISPOSITION: Carried
f)Report-2016 Budget Schedule
RES. NO.8 Moved by Wolf
Seconded by Bodnar
RESOLVED that the Report-2016 Budget Schedule dated
November 26,2015 from the Treasurer be received;
AND THAT Council accept the proposed 2016 Budget Schedule as
outlined in the report.
DISPOSITION: Carried
Report-2016-Insurance Renewal
RES. NO.9 Moved by Leatham
Seconded by Bodnar
RESOLVED that the Report-2016-Insurance Renewal dated
November 26, 2015 from the Treasurer be received;
AND THAT Council accept the Insurance Renewal from Frank
Cowan Company Limited in 2016 for a premium of$173,390.00
with a$15,000.00 deductible.
DISPOSITION: Carried
9. PLANNING
a Report-Zoning By-law Amendment Application for Andrew Moore 12710
Furnival Road
RES. NO.10 Moved by Leatham
Seconded by Wolf
RESOLVED that the Report—Zoning By-law Amendment
Application for Andrew Moore, 12710 Furnival Road dated
November 26, 2015 from the Planner be received;
AND THAT the necessary by-law be brought forth.
DISPOSITION: Carried
November 26 2015 .....Page 4 of 7
b Report-Proposed Draft Plan of Condominium and Zoning By-law Amendment
ApRlication for Lighthouse Waterfronts Inc.
RES. NO.11 Moved by Bodnar
Seconded by Leatham
RESOLVED that the Report-Proposed Draft Plan of Condominium
and Zoning By-law Amendment Application for Lighthouse
Waterfronts Inc. dated November 26, 2015 from the Planner be
received;
AND THAT Council recommend approval to the Approval Authority
of the County of Elgin for Draft Plan of Condominium Application
34-CD-WE-1401;
AND FURTHERMORE that Council approve the zoning By-law
Amendment Application P7115 and defer passage of the by-law until
the draft Plan of Condominium has been conditionally approved by
the Approval Authority of the County of Elgin.
DISPOSITION: Carried
c Report-Proposed Consent Application for Cheryl Landriault and Matt Garmon
RES. NO.12 Moved by Seman
Seconded by Leatham
RESOLVED that the Report—Proposed Consent Application for
Cheryl Landriault and Matt Garmon be received;
AND THAT Council recommend approval to the Land Division
Committee of the County of Elgin for the proposed severance
application, provided that the following conditions are included;
1. That a Zoning By-law Amendment is in force and
effect for the severed and retained parcels;
2. That septic system review for the severed parcel has
been completed;
3. That the barn and greenhouse building on the
retained parcel be removed to the satisfaction of the
Municipality;
4. That municipal drain apportionments(if required)have
occurred;
5. That a mutual drainage agreement(under Section 2 of
the Drainage Act) has been prepared to provide a
legal drainage outlet for the newly created residential
lot;
6. That two copies of the registered surveyed have been
provided to the Municipality;and;
7. That the solicitor provides an undertaking that a copy
of the registered deed for the severed lands once the
transaction has occurred will be provided to the
Municipality.
DISPOSITION: Carried
10.ACCOUNTS
RES. NO.13 Moved by Leatham
Seconded by Bodnar
RESOLVED that the Mayor and Treasurer are hereby authorized to
sign Payment Voucher# 11A amounting to$471,039.01 in
settlement of General, Road,Water, and Arena Accounts(including
cheques#20680-20762).
DISPOSITION: Carried
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November 26, 2015 .....Page 5 of 7
CORRESPONDENCE:
1. Oxford County-MPP-Ernie Hardeman-Local Government Statement.
2. Champlain Township—Request for Support of a resolution to review and
reconsider the new OPP billing model.
3. Four Counties Health Services-Acknowledgement of West Elgin Pledge.
4. Optimist Club of West Lorne Inc. -Request for Approval of Annual Adult
Fun Night on February 27, 2016.
RES. NO.14 Moved by Bodnar
Seconded by Seman
RESOLVED that the Council of the Municipality of West Elgin
supports the holding of the Adult Fun Night at the Royal Canadian
Legion in Rodney, Ontario on February 27, 2016 by the Optimist
Club of West Lorne.
DISPOSITION: Carried
RECOMMENDED TO ACCEPT&FILE:
5. AMO
• Watchfile—October 22, 2015;
• Watchfile—October 29, 2015;
• Watchfile—November 5, 2015.
6. Thames Talbot Land Trust—The Tattler, November 2015.
7. Ministry of Economic Development, Employment and Infrastructure—
Nomination for the David C. Onley Award for Leadership in Accessibility.
RES. NO.15 Moved by Bodnar
Seconded by Seman
RESOLVED that the above correspondence items numbered
1,2,3,5-7 be received and filed.
DISPOSITION: Carried
BY-LAWS
1. By-Law No. 2015-78 Rezoning- Lot 7, Concession Gore(Moore)
RES. NO.16 Moved by Seman
Seconded by Leatham
RESOLVED that the mover be granted leave to introduce a By-Law
to amend Municipality of West Elgin Zoning By-Law No. 2015-36,to
change the zoning of lands in South Part Lot 7,Concession Gore
(being Part 1 on RP 11 R-3112) known municipally as 12710
Furnival Road from the Highway Commercial(C3)Zone to Site-
Specific Highway Commercial (C3-1)Zone, and that this shall be
the first and second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO.17 Moved by Bodnar
Seconded by Wolf
RESOLVED Municipality of West Elgin Zoning By-Law No.2015-
36,to change the zoning of lands in South Part Lot 7, Concession
Gore(being Part 1 on RP 11 R-3112)known municipally as 12710
November 26, 2015 .....Page 6 of 7
RES. NO.17 Confd
Furnival Road from the Highway Commercial(C3)Zone to Site-
Specific Highway Commercial (C3-1)Zone and that this shall now
be read a third time and finally passed, signed, sealed and
numbered By-law Number 2015-78 Rezoning-Lot 7, Concession
Gore (Moore).
DISPOSITION: Carried
_ 2. By-Law No.2015-83 Authorize Agreement with Dutton Dunwich for Automatic
Aid-Fire Services
RES. NO.18 Moved by Leatham
Seconded by Seman
RESOLVED that a by-law to authorize the execution of an
agreement between the Municipality of West Elgin and Municipality
of Dutton Dunwich to provide for an Automatic Aid-Fire Services
Agreement be now a first and second reading and provisionally
adoption thereof.
DISPOSITION: Carried
RES. NO.19 Moved by Wolf
Seconded by Bodnar
RESOLVED that a by-law to authorize the execution of an
agreement between the Municipality of West Elgin and Municipality
of Dutton Dunwich to provide for an Automatic Aid-Fire Services
Agreement and that this shall now be read a third time and finally
passed, signed, sealed and numbered By-law Number 2015-83
Authorize Agreement with Dutton Dunwich for Automatic Aid-Fire
Services.
DISPOSITION: Carried
MINUTES
RES. NO.20 Moved by Seman
Seconded by Leatham
RESOLVED that the minutes of the following committee meetings
be received;
West Elgin Arena Board-September 8,2015
West Elgin Arena Board-October 13,2015
DISPOSITION: Carried
NOTICE OF MOTION
OTHER BUSINESS
CLOSED SESSION
RES. NO.21 Moved by Seman
Seconded by Leatham
RESOLVED that the Council of the Municipality of West Elgin
adjourn to a closed session to discuss:
• Personal matters about an identifiable individual(M.A.
s.239(2)(b));
DISPOSITION: Carried
_.................... ... .
November 26, 2015 .....Page 7 of 7
RES. NO.22 Moved by Leathern
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin do
now rise and report.
DISPOSITION: Carried
RISE AND REPORT
Direction was given to staff.
CONFIRMING BY-LAW
RES. NO.23 Moved by Leathern
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-Law
to confirm the proceedings of the meeting held on November 26,
2015 and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO.24 Moved by Seman
Seconded by Bodnar
RESOLVED that a By-law to confirm the proceedings of the
meeting held on November 26,2015 be now read a third time and
finally passed, signed, sealed and numbered By-law Number 2015-
84-Confirming By-law November 26,2015.
DISPOSITION: Carried
ADJOURNMENT
RES. NO.25 Moved by Leathern
Seconded by Semen
RESOLVED that this Regular Meeting of Council shall adjourn at
11:40 a.m.to meet again on December 17, 2015.
DISPOSITION: Carried
These minutes were adopted on the 1rh of December,2015.
Mayor Clerk
PIE)
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
PUBLIC MEETING
WEST ELGIN COUNCIL CHAMBERS
NOVEMBER 26,2015
MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar
Councillors: Joe Seman, Richard Leathern,Jonathon Wolf
STAFF PRESENT: Scott Gawley C.A.O.-Cleric
Heather James Planner
Kamran Ali Treasurer
Spencer Pray Deputy Clerk
SUBJECT: REZONING—LOT 7,CONCESSION GORE(MOORE)
Also in attendance: Andrew Moore
Chantal McLaughlin
Steph Moore
The mayor called the meeting to order at 9:45 a.m.
The Planner gave a summary of the proposed amendment as follows:
The purpose of the Zoning By-law Amendment application is to amend the Highway
Commercial (C3) Zone of the Municipality of West Elgin Comprehensive Zoning By-law
2015-36 to permit a motor vehicle salvage yard for a motor vehicle sales and service
establishment(Canada Catalyst).
The subject lands are situated on the northeast corner of Furnival Road and Downie
Line, within the geographic Township of Aldborough. The lands are legally described as
South Part Lot 7, Concession Gore (being Part 1 on RP 11 R-3112) and known
municipally as 12710 Furnival Road. The subject lands will be rezoned from Highway
Commercial (C3) Zone to Site-Specific Highway Commercial (C3-1) Zone. The subject
lands have an area of 0.41hectare (1.02 acre) and a frontage of 100.14 metres (328.54
feet) on Furnival Road. The parcel contains an automotive service shop with municipal
water service and private septic system.
The application was circulated to the applicable public agencies for comment and to all
neighbouring property owners within 120 metres of the properties; no concerns were
raised.
The application has been assessed for appropriateness with regard to existing policy
and the impact of the proposal on the surrounding land uses. The application is
consistent with the Provincial Policy Statement and conforms to the County of Elgin
Official Plan and the Municipality of West Elgin Official Plan.
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November 25115...Pg. 2 of 2
The subject lands are proposed to be rezoned from Highway Commercial (C3) Zone to
Site-Specific Highway Commercial (C3-1) Zone. The C3-1 zone will permit an
automotive salvage yard in addition to all other C3 Permitted Uses.
SUBJECT: ADJOURNMENT
RES. NO. 1 Moved by Seman
Seconded by Bodnar
RESOLVED that the Public Meeting concerning a proposed Zoning By-law
Amendment for land located at part of Lot 7, Concession Gore(Moore)be
hereby adjourned.
DISPOSITION: Carried
These minutes were adopted on this 17th day of December, 2015.
MAYOR CLERK
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
PUBLIC MEETING
WEST ELGIN COUNCIL CHAMBERS
NOVEMBER 2B,2015
MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar
Councillors: Jae Seman, Richard Leatham,Jonathon Wolf
STAFF PRESENT: Scott Gawley C.A.O.-Clerk
Heather James Planner
Kamran Ali Treasurer
Spencer Pray Deputy Clerk
SUBJECT: REZONING—DRAFT PLAN OF CONDOMIUM AND ZONING BY-LAW
AMENDMENT—PART LOT 5,CONCESSION 14(LIGHTHOUSE
WATERFRONTS INC.)
Also in attendance: Gary Blazak-Blast Inc.
Pam Piccinato
The mayor called the meeting to order at 10:00 a.m.
The Planner gave a summary of the proposed Draft Plan of Condominium and
application of the proposed Zoning By-law Amendment as follows:
INTRODUCTION
The Municipality of West Elgin is the approval authority for Zoning By-law amendments
and is holding a joint public meeting to consider the Draft Plan of Condominium and
Zoning By-law amendment.
The County of Elgin is the Approval Authority for Plans of Condominium.The County
has delegated the mandatory public meeting required by the Planning Act to the
Municipality of West Elgin, in order to obtain municipal and public comments on the
proposed Draft Plan. Based on the outcome of this Public Meeting, Council will make a
recommendation to the County of Elgin Approval Authority regarding the suitability of the
Plan for Draft Approval. In granting Draft Approval,the County will stipulate a number of
conditions that must be satisfied, including a requirement for a Condominium I Site Plan
Agreement between the Owner and the Municipality of West Elgin.The owner may
apply to the County of Elgin for Final Approval of the Plan of Condominium once the
Manager of Planning is satisfied that all of the conditions of Draft Approval have been
met. Final Approval allows the Condominium Description to be registered and individual
units may then be sold.
DRAFT PLAN OF CONDOMINIUM
An application for proposed draft plan of condominium and an application for proposed
zoning by-law amendment were submitted to the Municipality by Lighthouse Waterfronts
November 26115...Pg.2 of 4
Inc. (c/o Blast Inc. -Gary Blazak).The original applications were submitted in December
2014 by Kirkness Consulting Inc. (c/o Laverne Kirkness) however, due to comments
received from public agencies,the application was revised.
The owner is requesting to create an 8 unit vacant land condominium, with lot areas
ranging from 0.3765 he(0.93 ac.)to 0.653 ha(1.61 ac.)along with an internal
condominium cul-de-sac(Block A)accessed off of Gray Line.The draft plan of
condominium application also proposes two(2)416.0 sq. m (4,477.8 sq,ft.) in total area
entrance gateways(Blocks B and C);a 1.62 ha(4.0 ac)common element conservation
area(Block D); and, a 0.64 ha(1.59 ac)common element beach area(Block E).The
total area for the proposed draft plan of condominium will be 9.74 ha(24.07 ac.)with a
frontage of approximately 92.13 metres(302.26 ft.)along Gray Line.
The balance of the subject lands, 26.06 ha(64.4 ac)are proposed for future residential
and will continue to be used for agricultural use.The subject lands are legally described
as Part Lot 5, Concession 14, on the south side of Gray Road,in the geographic
Township of Aldborough.
BY-LAW AMENDMENT
The purpose of the Zoning By-law Amendment application is to rezone the lands subject
to the Plan of Condominium from Agricultural(A1)to site-specific Lakeshore Residential
(LR-2)to permit a single unit dwelling with site-specific zone provisions.
The subject lands are designated Lakeshore Area with a portion of.the parcel subject to
Woodlands and Hazardous Lands overlay and Lower Thames Valley Conservation
Authority Regulatory Line in the Municipality of West Elgin Official Plan.
The following have been submitted as part of the proposed draft plan of condominium
and zoning by-law amendment applications:
• Planning justification report, Kirkness Consulting Inc., 2014;
• Draft Plan of Condominium letter addressing agency comments, Blast Inc. (Gary
Blazak), 2015
• Functional Engineering Report, MTE Consultants, 2014;
• Servicing Options Report, Spriet Associates,2015;
• Environmental Impact Study and Update, Biologic Inc.,2014;
• Natural Hazards Assessment, Shoreplan Engineering Limited, 2014;
• Geotechnical Report, Golders Associates Engineering,2011;and,
• Archaeological Assessment, Stages I, II and III, Detritus Consulting Limited,
2015.
The original applications were circulated to public agencies for comments in spring
2015. Due to the comments received,the applications were revised.At the time of this
report submission, no agency comments have been submitted on the revised
applications.
Currently, municipal staff is reviewing the proposed draft plan of condominium
application and will provide comments with recommended conditions to the applicant,
Council and the County at a subsequent date.
The applications were circulated to all neighbouring property owners within 120 metres
(393.7 ft.)of the subject lands. No written or oral comments were received.
November 26115...Pg. 3 of 4
PLANNING CONCLUSIONS
1. Upon review of the applicable PPS policies, the proposed draft plan of
condominium and zoning by-law amendment applications are consistent with the
PPS.
2. Upon review of the applicable Official Plan policies,the proposed draft plan of
condominium and zoning by-law amendment applications conform to the County
of Elgin Official Plan.
3. Upon review of the applicable Official Plan policies,the proposed draft plan of
condominium and zoning by-law amendment applications conform to the
Municipality of West Elgin Official Plan.
MUNICIPALITY OF WEST ELGIN COMPREHENSIVE ZONING BY-LAW 2015-36
The subject lands are zoned Lakeshore Development(LD)and subject to the Lower
Thames Valley Conservation Authority Regulated Areas as shown on Schedule'A' Map
No. 75. The LD Zone permits agricultural use with the exception of buildings and
structures and forestry use.A Zoning By-law Amendment is required to permit a change
of use.The proposed site-specific Lakeshore Residential(LR-2) permits single unit
dwelling as the main use with site-specific zone provisions pertaining to the proposed
condominium development.
The balance of the property will remain zoned Lakeshore Development(LD)and will
continue to be subject to the Conservation Authority Regulated Areas.
At this time, passage of the Zoning By-law Amendment cannot occur until the Approval
Authority of the County of Elgin has conditionally approved the draft plan of
condominium.
LOWER THAMES VALLEY CONSERVATION AUTHORITY
The proposed development is within Lower Thames Valley Conservation Authority's
Regulated Areas due to their proximity to the Lake Erie shoreline, pursuant to Ontario
Regulation 152106(under O. Reg. 97104)made under section 28 of the Conservation
Authorities Act. Lighthouse's submission of an Application for Development, Interference
with Wetlands and Alterations to Shorelines and Watercourses pursuant to Ontario
Regulation(O. Reg.) 152106,for residential development was made in November 2013
and has received approval from the Executive Committee.Any site alteration,fill and
development proposed within the Conservation Authority Regulated Areas will require a
permit.
DISCUSSION
After the Planner summarized her report to Council,the Planner answered questions
posed by Council.
Mr. Gary Blazak, who also in attendance spoke more in-depth about the work already
submitted by his client, Lighthouse Waterfronts Inc. and addressed further questions
asked of him by members of Council.
� l3
November 26115...Pg.4 of 4
SUBJECT: ADJOURNMENT
RES. NO. 1 Moved by Seman
Seconded by Bodnar
RESOLVED that the Public Meeting concerning a Draft Plan of
Condominium and proposed Zoning By-law Amendment for land located at
Part of Lot 5, Concession 14 (Lighthouse Waterfronts Inc.) be hereby
adjourned.
DISPOSITION: Carried
These minutes were adopted on this 17th day of December,2015.
MAYOR CLERK
f
MUNICIPALITY OF WEST ELGIN
PUBLIC MEETING
ZONING BY-LAW
Paul and Catherine Elaine Lapadat
C/o 371419 Ontario Limited
22450 Thomson Line— Township of Aldborough
DATE&TIME: 10:00•a.m.Thursday, December 17th,2015.
LOCATION: West Elgin Municipal Building-22413 Hoskins Line north of the Village of Rodney.
PURPOSE: To consider a proposed amendment to the Zoning By-law of the Municipality of West Elgin.
The proposed amendment would amend the General Agricultural (Al) Zone as it applies to lands situated on
the northeast corner of Thomson Line and Furnlval Road, in the former Township of Aldborough. The re-zoning
would permit the severance of dwelling surplus for a farming operation and would prohibit the construction of any
new residential buildings and/or structures on the balance of the farm parcel (associated County of Elgin Land
Division Consent File# E56/15). The lands are legally described as South Part of Lot 7, Concession 10.
The lands to be severed, a non-farm residential lot with a surplus farm dwelling will be rezoned from General
Agricultural (A1) Zone to Restricted Agricultural (A3) Zone to permit residential use. The lands to be severed will
have an area of 0.85 hectare (2.1 acre) and a frontage of 94.5 metres (310.0 feet) on Thomson Line. The parcel
contains a single detached dwelling, barn with garage, two greenhouses with attached barn and shed. The
location of the property is shown on the attached Key Map.
The lands to be retained, a farm parcel will be rezoned from General Agricultural (Al) Zone to Agricultural (A2)
Zone to prohibit the construction of residential dwellings. The lands to be retained will have an area of 33.2
hectare(82.0 acre)and a frontage of 496.4 metres(1,628.61 feet) on Dunborough Road. A livestock barn located
partially within the lands to be severed and partially within the lands to be retained will be removed as a condition
of severance. As well, a mobile home and chicken coop will also be removed as a condition of severance. The
location of the property is shown on the attached Key Map.
The subject lands are designated 'Agricultural' in the Municipality of West Elgin Official Plan. Agricultural uses
and non-farm residential uses are permitted.
ANY PERSON may attend the public meeting and/or make a written or verbal representation either in support of, or in
opposition to, the proposed amendment.IF A PERSON OR PUBLIC BODY that riles an appeal of a decision of the Council of
the Corporation of the Municipality of West Elgin in respect of the proposed zoning by-law does not make oral submissions at
a public meeting or make written submissions to the Council of the Corporation of the Municipality of West Elgin before the
proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss aft or part of the appeal. ADDITIONAL
INFORMATION relating to the proposed amendment is available between 8:30 a.m. and 4:30 p.m. at the Municipal Office from
the Municipal Planner, Ms. Heather James. THE information and material required under Sections 34(10.1) and 34(10.2) of
the Planning Acf have been provided and this shall serve as sufficient notice of same under Section 34(10.4)of the Act.
DATED AT RODNEY this 26th day of November, 2015.
R Scott Gawley Municipality of West Elgin
Clerk 22413 Hoskins Line
P.O. Box 490
Rodney, Ontario
IDOL 2CO
Telephone: (519) 785-0560
Fax: (519) 785-0644
MUNICIPALITY OF WEST ELGIN
NOTICE OF PUBLIC HEARING
APPLICATION FOR MINOR VARIANCE
178 Frederic Street-A-11'15
Morgan and Stephanie Skeilding
178 Frederic Street-West Lorne
DATEITIME: 10:15 p.m.Thursday, December 17th,2015
LOCATION: West Elgin Municipal Building -22413 Hoskins Line-north of the Village of Rodney
PURPOSE: To permit an attached residential garage with a reduced side yard width
The subject lands are situated on the east side of Furnivai Road within the Village of Rodney being Lot 205 Plan 75
and 176 Frederic Street. The subject lands have an area of 809.37 m2 (6,712.0 ft.2), a depth of 40.2 metres (132.0
ft.) and a frontage of 20.1 metres (66.0 ft.). The parcel is occupied by a single unit dwelling and accessory building
(shed) used for residential use.
The lands are zoned Residential First Density (111)Zone in the Municipality of West Elgin Comprehensive Zoning
By-law 2015-36. Permitted uses include a single unit dwelling and home occupation.
The owners are proposing to add an attached garage to an existing single unit dwelling. The minimum side yard
width in the R1 zone is 1.5 metres (4,92 ft.); the owners are proposing a side yard width of 1.22 metres (4.0 ft.). The
subject lands have frontage and access to an open, maintained municipal road (Frederic Street). The location of the
subject lands are on the attached Schedule"A" map. The variance, if granted,would be subject to such conditions as
the Committee of Adjustment deems necessary or reasonable in the circumstances.
The subject lands are designated `Residential' in the West Elgin Official Plan. The granting of minor variances is
permitted in accordance with Section 10.5.7 of the Official Plan.
THIS 15 A PUBLIC HEARING and you may appear before the Committee at that time, however, if you, a notified party, do not
attend the hearing, the Committee can proceed in your absence and you are not entitled to any further notice of proceedings.
WRITTEN COMMENTS may be submitted to the Secretary-Treasurer prior to the heating. Requests for copies of the decision of
the Committee of Adjustment or notice of adjoumment of hearing, if any, must be in writing and addressed to the Secretary-
Treasurer. ADDITIONAL INFORMATION relating to this application is available between 8:30 a.m.and 4:30 p.m, at the Municipal
Building(519) 785-0560 from the Municipal Planner, Heather James.
DATED AT RODNEY this 26th day of November, 2015.
Municipality of West Elgin
cot Gawley 22413 Hoskins Line
Secretary-Treasurer P.O. Box 490
Committee of Adjustment Rodney, Ontario
NOI.2CO
Telephone: (519)785-0560
Fax: (519)785-0644
Email: scawley@westel is n.net
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The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Lee Gosnell, Public Works Superintendent
DATE: December 17, 2015
SUBJECT: Roads Report
RECOMMENDATION:
Receive and File
INTRODUCTION:
Monthly report for December, 2015
DISCUSSION:
1. Queen Street paving between Rodney and Kerr Road was completed by
Walmsley Bros. Ltd. and West Elgin staff hauled/spread the shoulder
gravel.
2. Site work on Munroe Street (fronting Heritage Homes)was completed by
public works staff and Peters Paving installed new asphalt.
3. Crews kept busy at the landfill in November loading plastic, paper and
glass, eliminating stockpiles of asphalt shingles, cover operations and
general site clean-up. The quantity of recyclables has exceeded initial
estimates and the new recycling bins (hopefully arriving early in the new
year)will make depositing material easier and more efficient.
4. Mother Nature treated us well in November with winter operations only
required once in the early morning of Nov 22.
5. Other operations carried out in November were grading, sweeping,
pothole patching, sign repair and traffic control for the West Lorne Santa
Claus Parade.
Respectfully Submitted, Reviewed by:
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Lee Gosnell colt Gaw ey?reasurer
CGA
Public Works Superintendent Administrator
Attachments None
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The Municipality of West Elgin
TO: Council of the Municipality of West Elgin
FROM: Parks and Arena CEMC Jeff Slater
DATE: December 17 2015
SUBJECT: Monthly report.
RECOMMENDATION: Receive and file.
DISCUSSION:
1. The trees were removed from in front of the old jail as requested by the
Horticultural Society.
2. The roof(shingles) has been completed on the storage shed at the Lawn Bowling
Club in Miller Park.
3. Rodney Park that has partially come down, this was cleaned up. However the
remainder of the tree also has to be removed. It is heavy on one side, a
ratepayer's backyard, and needs to be removed. The Parks and Arena
Superintendent consulted the Public Works Superintendent to see if they
could/would remove it. The consensus was that due to its height and precarious
position that it would be better to have an outside contractor fell the tree and it
would be cleaned up by our staff.
4. The Parks and Arena Superintendent met with an engineer from Spriet to begin
the initial planning for the addition to the Recreation Center to facilitate Tiny Tots
move to this facility. The addition will add 1000 square feet to the front of the Rec
Center, share a common entry, and adult washrooms with the Rec Center, and
will be purposed to operate a Nursery School facility, NOT a Daycare Center.
The outdoor play space will be located to the west of the addition.
5. The ornamental gate at the Queen Street side entrance to the park will require
either replacement or major repair work in the spring.
6. The Arena continues to operate with few mechanical issues and the over-all ice
use is on the increase.
7. The street benches in West Lorne have been removed for the winter, if it ever
arrives.
Respectfully Submitted: Reviewed By:
Jeff Slater cott Gawley CGA, A
Parks and Arena Superintendent CEMC C.A.O.-Clerk
The Municipality of West Elgin
TO: Council of the Municipality of West Elgin
FROM: Parks and Arena Superintendent Jeff Slater
DATE: December 17 2015
SUBJECT: Replacing the roof (Shingles) on the pool change room.
RECOMENDATION:
That Council accept the quotation from Joe Machado in the amount of $ 9745.67 plus
applicable taxes.
DISCUSSION:
The Pool roof currently shingles, is to be replaced by steel roofing. We received two
estimates, one from Joe Machado, and the other from Courtney Roofing. I contacted
Mr. Machado yesterday to insure that his estimate was still valid, he indicated that it
was. Therefore the recommendation.
Two estimates:
1) Joe Machado Construction: $ 9, 745.67 plus applicable taxes..
2) Courtney Roofing: $ 11, 874.00 plus applicable taxes.
Other contractors were contacted but did not submit an estimate.
Respectfully Submitted: Reviewed By:
Jeff Slater
ecotI
Gawley, CGA, PA
Parks and Arena Superintendent C.A.O.-Clerk
Attachments: Estimates
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Facility Name: West Elgin Distribution System
ORG#: 1266
SECTION 1: COMPLIANCE SUMMARY
FIRST QUARTER:
There were no compliance or exceedance issues reported this quarter.
SECOND-QUARTER:
APRIL:
There were no compliance or exceedance issues reported this month.
MAY:
There were no compliance or exceedance issues reported this month,
The Rodney Tower was taken out of service May 25th for cleaning and an internal inspection.
The system was pressurized from the West Lorne Standpipe and the highlift pumps at the Tri-
County Water Treatment Plant. There were low pressure complaints due to valves at tower
not holding, which was resolved on the 26th of May. Tower was super chlorinated following
AWWA standards, samples were obtained prior to bring the Tower back online the first week of
June.
JUNE:
There were no compliance or exceedance issues reported this month.
THIRD QUARTER:
JULY:
There were no compliance or exceedance issues reported this month.
AUGUST:
There were no compliance or exceedance issues reported this month.
SEPTEMBER:
There was an adverse water quality indicator(AWQI) at the Rodney Tower on September 9th
The lab obtained a result of NDOGN- No Data: Overgrown with Non Target. The limit is non-
detectable in drinking water. Re-samples were taken the following two days with results of 0
cfu/100mL. Reporting was completed to the Spill Action Centre (SAC) and the Medical Officer
of Health (MOH) as required by the regulation.
FOURTH QUARTER:
OCTOBER:
There were no compliance or exceedance issues reported this month.
NOVEMBER:
There were no compliance or exceedance issues reported this month.
SECTION 2: INSPECTIONS
FIRST QUARTER
JAN UARY:
There were no MOL or MOECC inspections for January. The MOECC routine inspection is
scheduled in February.
FEBRUARY:
There were no MOL inspections for February.The MOECC routine inspection was conducted on
February 24th, 2015 by Stephen Dunn.
MARCH:
The MOECC inspector Stephen Dunn was back on site to complete inspection of Rodney Tower
and West Lorne Standpipe on March 18th. The inspection report was received on March 31St
with an inspection rating of 100%. There were no non-compliances identified and two
recommended actions. The first recommendation was to undertake a comprehensive leak
detection program if the future water loss is high. The second recommendation was for
putting a screen on the overflow pipe at the Rodney Tower. This was completed when it was
identified as an issue.
SECOND DARTER:
There were no MOL or MOECC inspections during the second quarter,
THIRD QUARTER:
JULY:
There were no MOL or MOECC inspections during the month,
AUGUST:
There were no MOL or MOECC inspections during the month.
SEPTEMBER:
There were no MOL or MOECC inspections during the month.
FOURTH QUARTER:
OCTOBER:
There were no MOL or MOECC inspections during the month.
NOVEMBER:
There were no MOL or MOECC inspections during the month.
i
SECTION 3: QEMS UPDATE
FIRST QUARTER:
The internal audit of the QEMS is being conducted by Maegan Garber of OCWA.
SECOND QUARTER:
APRIL:
The internal audit was completed on April I" by Maegan Garber,the report was issued May 61h
MAY:
The Internal Audit Report prepared by Maegan Garber identified 7 opportunities for
improvement (OFI) and no non-conformances with the Drinking Water Quality Management
Standard. The OFIs will be addressed during the Management Review process which is
scheduled for July.
JUNE:
The External Audit was scheduled for August 11th. The Management Review will be conducted
in July and updates to the Operational Plan will be completed in preparation for the external
audit.
THIRD QUARTER:
JULY:
The Management Review was conducted on July 6th, 2015. There were several action items
identified which have all since been addressed. The Operational Plan was revised on July 28th
and is now in the second revision. The risk assessment was reviewed during the management
review meeting,there were minor revisions made. These were included in the second revision
to the Operational Plan.
AUGUST:
The Year 1 Surveillance audit was completed on August 11,2015 by Sandra Tavares of SAI
Global. The report identified no non-conformances and 4 opportunities for improvement.
These OFI's will be addressed during the next Management Review scheduled for July 2016.
SEPTEMBER:
Training was provided to staff to provide them with an overview of the Drinking Water Quality
Management Standard and how it applies to their role as an operator.
FOURTH QUARTER:
OCTOBER:
The infrastructure review was completed by the Senior Operations Manager as part of the
requirement under the DWQMS. Along with the infrastructure review a capital list was
provided.
NOVEMBER:
Contingency Plan review and testing is being scheduled for December as part of Element 18
Emergency Management.
SECTION 4: PERFORMANCE ASSESSMENT REPORT (see attached Round Sheets)
FIRST QUARTER:
There were no issues with water quality for this quarter.
SECOND QUARTER:
There were no issues with water quality this quarter. Rodney Tower was taken off line for
cleaning on May 25th. TEEMS are down 3% in 2015 (Jan and Apr samples) compared to the
same time in 2014.
THIRD QUARTER:
JULY:
Residuals in the system have been dropping with the warmer weather, but all remain within
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compliance limits. The THM running average for the system is 59.5�1g/L, this is below the
maximum allowable running average of 100pLg/L.
AUGUST:
Rodney Tower had low chlorine issues which resulted in additional monitoring and draining of
the tower.
SEPTEMBER:
Low chlorine residuals were an issue at the Rodney Tower this month. The tower was isolated
twice and flushed to re-fresh the water in the tower. Extra sampling was completed as result
of the AWQI received on the 10th
FOURTH UARTER:
OCTOBER:
Low chlorine residuals were an issue at the beginning of the month at the Rodney Tower.The
tower was isolated and drained to re-fresh the water in the tower.
NOVEMBER:
Chlorine residuals have improved throughout the distribution system.
SECTION 5: OCCUPATIONAL HEALTH &SAFETY
FIRST QUARTER:
There were no hazards identified during the quarterly health and safety inspection conducted
this quarter.
SECOND QUARTER:
There were no hazards identified during the quarterly health and safety inspection conducted
this quarter.
THIRD QUARTER:
There were no hazards identified during the quarterly health and safety inspection conducted
this quarter.
FOURTH QUARTER:
There were no hazards identified during the quarterly health and safety inspection conducted
this quarter.
SECTION 6: GENERAL MAINTENANCE
FIRST QUARTER:
JANUARY:
05: Monthly meter readings
05, 12, 19, 26: Collected weekly bacti samples in the West Elgin distribution system
09: replaced wires on autoflusher remote opposite 21509 Hoskins Line; hydrant frozen on
Talbot, thawed by operator but storz cap damaged, currently out of service, isolated and
bagged
12: collected quarterly samples in the West Elgin distribution system; Thawed and replaced
sample port on autoflusher at Crinan Line and Colley Road
02, 05, 07, 09, 12, 16, 19, 23, 26, 28, 30: West Elgin Facilities Checks and Readings
02, 09, 16, 22, 30: Weekly Autoflusher rounds in West Elgin
05, 22, 26, 27: Checking Chlorine Residual at Monthly Sample Points
19: Switched duty level transmitter to ultrasonic to pressure
FEBRUARY:
04: Monthly meter readings
02, 09, 17, 23: Collected weekly bacti samples in the West Elgin distribution system
02: collected Schedule 15.1 (lead, alkalinity and pH) samples in the West Elgin distribution
system
02, 03, 06, 09, 11, 13, 16, 17, 18, 20, 23, 27: West Elgin Facilities Checks and Readings
06, 13, 17, 20, 27: Weekly autoflusher rounds in West Elgin
17, 18, 19, 24: Checking Chlorine Residual at Monthly Sample Points
24: replaced autoflusher remote at Dymock and Dunborough
25: sample station WE11 (behind Library)was disassembled and broken top cap was replaced.
MARCH:
03: Monthly meter readings
04: OCWA Water Services Group arrived at 195 Maple St. in West Lorne at 12.00pm. They set
up the thawing equipment outside a basement window and began the thawing process. Could
not thaw and suspect that the service is frozen under the road; they couldn't reach far enough
to get to the frozen section. Advised Municipality and ORO of the results.
02, 09, 16, 23, 30: Collected weekly bacti samples in the West Elgin distribution system
04, 11, 18, 25: West Elgin Facilities Checks and Readings
06, 13, 20, 27: Weekly autoflusher rounds in West Elgin
09, 10, 11: Checking Chlorine Residual at Monthly Sample Points
11: Thawed -curb stop for Sample Station#WE9 (Opposite 215 Queen St. Rodney)
-Autoflusher#8 opposite 24988 Gray Line
-Autoflusher#9 24599 Thompson Line
18: Removed broken hydrant at intersection of Queens Line and Graham Road due to traffic
accident
23: Replaced leaky water service saddle at Harper St. and Jane St. in Rodney
SECOND QUARTER:
APRIL:
01, 02: Monthly meter readings
02: Annual test on backflow preventer
01, 02, 03, 06, 07,08, 09, 10, 13, 15, 17, 20, 22, 24, 27, 29: Facility checks and readings at
Rodney Tower
07, 13, 20, 27: Collection of weekly bacti samples in the West Elgin Distribution System
20: Quarterly distribution samples
02, 10, 17, 24, 30: Weekly autoflusher rounds
08, 09, 14, 29: Checking chlorine at monthly Sample Points
09, 10: investigation of leak at Wardsville Meter Chamber; repairs planned
14: In preparation for the leak repair at Wardsville Meter Chamber a temporary test bypass was
put in place to provide water to Beattie Haven to ensure working condition
15: Bypass set up for Wardsville Meter Chamber repair, replaced gasket and flange going from
blue brute to meter on north side of meter
16, 20: West Elgin Monthly blow offs
29: Repairs started on hydrant at Queen St. and Graham Rd., hydrant barrel installed with
traffic flange
MAY:
01, 04, 06, 08, 11, 13, 18, 19, 22, 25: Facility checks and readings at Rodney Tower
04: Plan tested for Rodney tower isolation; by-passes opened in meter chambers and Rodney,
tower valves closed
06: Wolseley onsite to repair hydrant#3 on Graham Rd.
04, 11, 19, 25: Weekly bacti sample collection in the West Elgin Distribution System
01, 08, 14, 22, 29: Weekly autoflusher rounds
11, 12: Checking chlorine at monthly sample points
12, 13, 14, 25, 26, 27: West Elgin monthly blow offs
25: West Elgin system set up to drain Rodney tower; by-passes opened in Eagle West, Silver
Clay and Marsh Line chambers, isolate tower
26: WATECH onsite at Rodney tower to perform dry inspection, tower cleaned and hatch
repairs completed
27: Rodney tower refill began
JUNE:
01: Rodney Tower overflowed and put back online
08: Pressure transmitter line flushed
02, 03, 08, 09, 10, 11, 12: Hydrant flushing in West Elgin
01,05,08,11,12,15,17,19,22,24,26,29: Facility checks and readings at Rodney Tower
01, 08, 15, 22, 29: Weekly Bacti sample collection in West Elgin Distribution System
15, 16, 18, 19, 22, 23, 24, 29: Checking chlorine at monthly sample points
10, 16, 18, 19, 22, 23, 24: West Elgin monthly blow offs
05, 11, 19, 26: Weekly autoflusher rounds
17: Hydrant repaired on Furnival Road in New Glasgow, stem replaced
25: Hydrant repaired on Furnival Road in front of Aldborough Public School, replaced lower end
gaskets
23, 24: Chamber inspections
THIRD QUARTER:
JULY: I
02, 20, 31: Checking chlorine at monthly sample points
03, 10, 17, 24, 30: Weekly auto flusher rounds
07, 08; 30, 31: West Elgin monthly blow offs
13 - 16: Installed Flow Meter for Rotax paving company at the corner of Crinan and
Dunborough daily
23: Performed live tap for new service at 25399 Silver Clay Line
AUGUST:
Checked chlorine at monthly Sample Points as per schedule.
03, 10, 17, 24, 31: Weekly Bacti sample collection in West Elgin Distribution System
07, 14, 21, 28: Weekly autoflusher rounds
Facility checks and readings at Rodney Tower as per schedule.
01: Isolated tower and started flushing nearby hydrant while taking residuals, as a result of low
chlorine alarm (see Section 7). Drained tower to 3.98m and flushed hydrants all the way back
to Marsh and Furnival.
08: Fueled up Generator and prepared for scheduled power outage at Rodney Tower. Started
generator for scheduled power outage at 6:20 and shut down generator at 7:30 returning to
normal operating conditions.
13: Assisted Western Fire Protection with fire flow testing at Aldborough Public School.
20: Auto flusher on Gray Line dismantled itself during monthly flushing. Currently off at curb
and out of service for repair.
25: 26: 27: 28: Met with A-Xcavating and West Elgin Municipality rep regarding Aldborough
Public School hook up. Monitored tie in and turned valve on for pressure testing and super
chlorinating new line. Flushed and sampled new line.
i
26: Flushed hydrant nearby the Tower, due to receiving low chlorine alarm (see Section 7),for
1 hr achieved 0.78 ppm also flushed hydrant at Marsh and Furnival and achieved 1.08 ppm.
28: Performed live tap for new service at dead end of Fourth St. in Rodney.
SEPTEMBER:
03: Service connection at Aldborough Public School completed, all parts and pipes disinfected,
blow off flushed.
02, 18: Rodney Tower isolated and system flushed due to low chlorine at Rodney Tower.
04, 11, 17, 18, 24: Weekly Auto flusher rounds.
08, 09, 14, 15, 25: Checking chlorine at monthly Sample Points.
O8, 09, 15, 16, 23, 24, 25: West Elgin Monthly blow offs.
08, 14, 21, 28: Collection of weekly bacti samples in the West Elgin Distribution System.
01, 04, 07, 08,09, 11, 14, 16, 21, 23, 25, 28, 30: Facility checks and readings at Rodney Tower,
10: Resampling conducted after adverse sample Obtained from Rodney Tower,
11: Second set of samples collected for adverse sample obtained from Rodney Tower on
September 10th, 2015.
17: Hydrant taken apart at Aldborough Public School to diagnose issue, currently out of service.
Hydrant parts are on order, and hydrant will be repaired once received.
22: Service leak at West Lorne Legion, main isolated for repair, main then flushed and samples
collected.
23: Second set of samples collected from West Elgin Legion service repair.
FOURTH QUARTER:
OCTOBER:
01,02,07: Rodney Tower isolated and system flushed due to low chlorine at Rodney Tower.
02,09,16,23,30: Weekly autoflusher rounds.
02,05,07,09,12,13,14,16,19,21,23,26,28,30: Rodney Tower rounds and facility checks.
03: Autoflusher on Hoskins Line turned off so Rodney Tower level could raise.
05,13,19,26: Collection of weekly bacti samples in the West Elgin Distribution System.
05-16: West Elgin hydrant flushing.
08,19,20,21,22,23,29,30: West Elgin Distribution blow offs.
08,13,19,20,28,29: West Elgin Distribution sample points.
12: Flushed pressure transmitter as it read lower than the milltronics at the Rodney Tower.
13: Assisted with main water line break at 27342 on Pioneer Line.
29: Water service shut off at 21661 Talbot Line and 22109 Douglas Line for seasonal purposes.
30: Water service shut off on Furnival Road for seasonal purposes.
NOVEMBER:
02,09,16,23,30: Collection of weekly bacti samples in the West Elgin Distribution System,
02,03,09,10,17,27: Monthly sample station residuals taken and recorded.
02,04,06,09,11,13,16,17,7.8,20,23,25,27,30: Facility checks and readings at the Rodney Tower,
06,13,20,26: Weekly autoflushers run, residuals taken and recorded.
10,13,16,17,18,20,25: Monthly blow offs residuals taken and recorded.
I
05,16,17: Emergency locates at 26191 Queens Line, 277 Furnival Road, 22628 Pioneer Line and
McColl Road near Gray Line.
24: Gray Line 2"watermain was hit during extension project. Repair performed by Extreme
Drilling, supervised by OCWA. No bacti samples taken. Line was flushed after repair.
26: Pumped water out of all non-draining hydrants.
30: Began the process of tying in 2" extension on Gray Line. Complete report on tie-in will be
included in December client connections
SECTION 7: ALARM SUMMARY
FIRST QUARTER:
JAN UARY: �
No alarms this month.
FEBRUARY:
No alarms this month.
MARCH:
01: 08:00—received call out for frozen water service at 195 Maple Street, in West Lorne.
Temporary water service was put in place.
SECOND QUARTER:
APRIL: T�
14: Operator paged for water to be shut off at 24328 Marsh Line; customer had a leak inside
house, shut off in meter pit.
22: Operator paged for locate for Hydro One to replace pole in front of the West Lorne Arena.
MAY:
No alarms this month.
JUNE:
14: Operator called out for emergency water shut off at 174 Main Street, contractor at the
residence damaged the water line.
22: H1/HIHI Alarm for Rodney Tower due to sticky altitude valve at the West Lorne Standpipe.
Flushed altitude valve.
27: HI/HIHI Alarm for Rodney Tower due to sticky altitude valve at the West Lorne Standpipe.
Flushed altitude valve.
THIRD QUARTER:
JULY:
04: Called out for possible main break at the corner of Chestnut and Ridge. Water pooling on
vacant lot. Located curb stop, dug up for access to shut off. Curb stop remains shut off.
AUGUST:
01: Called out to Rodney tower for low chlorine level. Refer to Section 6 for more details.
07: Called out to a leak inside home at 26548 Talbot Line. Shut off curb stop at 24:32
09: Called out to Low Level at Rodney tower(6.13m). Opened up Marsh Line Bypass and shut
off flow to Wallacetown Tower.
10: Reported to Main Break on the corner of Graham and Gilbert Street in West Lorne. Found
damaged coupler. Installed a new coupler, a curb stop and a piece of W poly.
26: Low chlorine alarm at Rodney Tower, refer to Section 6 for more details.
SEPTEMBER:
05: CH 65 low chlorine alarm, electrolyte replaced in cap on probe and analyzer calibrated; CH
65 high chlorine same day, re-calibration required
19: Communication failure, reset Micrologix to restore communication
28: Communications fault due to a power failure, output card reset and communication
restored.
FOURTH QUARTER:
OCTOBER:
02: Low chlorine, tower did not fill, high lift was started.
02: Low chlorine at the Rodney tower, high lift shut off due to high pressure, restarted to fill
again.
02: Low chlorine at Rodney tower;tower isolated and drained,then filled.
03: Rodney tower did not fill due to an autoflusher on Hoskins Line not shutting off. Autoflusher
was shut off and tower began to fill.
06: Assisted with water line tap on Silver Clay.
14: Water main leak at 27342 Pioneer Line, leak was fixed.
NOVEMBER:
10: Emergency Locate for Hydro One on Argyle Line,just west of Graham Rd.
SECTION 8: COMMUNITY COMPLAINTS& CONCERNS
FIRST_QUARTER:
JANUARY: ^
No complaints or concerns this month.
FEBRUARY:
22: Operator called to 216 Furnival Road for possible main break, water in customer's
basement. Service shut off due to break between house and service valve.
MARCH:
02: Operator called to 8577 Furnival Road for air in the water. Operator explained why there
was air in lines which satisfied the home owner's concerns.
09: Operator attended service repair at 195 Maple Street, West Lorne. Service was thawed and
service was restored.
10: At customer's (195 Maple St., West Lorne) request, bacti sample was taken for lab analysis.
Test results came back normal. Resident was issued a copy of Certificate of Analysis.
24: Operator called to 22938 Beattie Rd. for taste and odor complaint. Operator flushed
hydrant for 30 mins.
SECOND QUARTER:
APRIL:
No complaints or concerns this month.
MAY:
19: Customer complaint about low pressure and air in the line on Graham Rd; curb stop located
to ensure it was fully open and air relief valve was exercised.
25: Operator called out due to loss of water to a customer on Hoskins Line in Rodney, upon
arrival water had been restored; autoflusher on Hoskins was turned off by the Operator.
26: Low pressure complaints in Rodney, tower was not completely isolated.
JUNE:
05: Customer complaint about water pooling by autoflusher on Marsh Line,wire broken on
autoflusher and therefore did not turn off. Autoflusher repaired and now working properly.
THIRD QUARTER:
JULY:
There were no complaints or concerns this month.
AUGUST:
21: Notification from Municipal office about a leak at corner of Dunborough and Pioneer.
Located valve and adjusted valve %turn to stop leak,
24: Customer complaint about bad odour and discoloration at 22938 Beattie Haven. Flushed
hydrant for 30 min and accomplished clear water and a chlorine residual of 0.85ppm.
SEPTEMBER:
18: Some customers in Rodney without water as a result of the Rodney Tower being isolated
due to chlorine issues, hydrant flushing in the area to address the chlorine issue and high
demand in other parts of the system. Water was restricted to other facilities to increase flow to
Rodney.
FOURTH QUARTER:
OCTOBER:
13: Municipality called about flooded driveway at 222 Main St. West Lorne due to hydrant
flushing, drains where then raked off so water could properly drain.
23: Municipality called to inform that the autoflusher on Hoskins Road was potentially going to
flood a field because it was not turning off. Operator was sent to the autoflusher and turned it
off. The autoflusher has been reprogrammed to run less frequently.
NOVEMBER:
There were no complaints or concerns this month.
VAMP VryB ��
e + y s
z
The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: JOHN NOOREN, DEPUTY CHIEF BUILDING OFFICIAL
MEETING DATE: December 17, 2015
SUBJECT: NOVEMBER BUILDING REPORT
RECOMMENDATION: RECEIVE AND FILE
INTRODUCTION: Monthly report for November, 2015
No. of Permits Issued for Month of 2015 2014
November
SFD New/Additions/Reno 1 5
Units Demolitions
Storage New/Additions 1
Buildings Demolitions
Garages/ New
Car Ports Demolitions
Farm New/Additions 3
Buildings Demolitions
Other New
Demolitions
Septic Permits 2 2
Renovations
Estimated Value for Month of November $ 139,500.00 $593,000.00
Permit Revenue for Month of November $ 2,053.30 $ 1,728.82
DISCUSSION:
Inspections completed as requested and in accordance with Act.
No. of Permits issued for year to date 2015 2014
SFD New/Additions 14 10
Units Demolitions
Storage New/Additions 4 2
Buildings Demolitions
Garages/ New 2 11
Car Ports Demolitions
Farm New/Additions 16 15
Buildings Demolitions
Other New/Additions 11 22
Demolitions 2 3
Septic Permits 13 9
Renovations 6 9
Estimated Value for Year $13,464,300 $ 3,396,584
Permit Revenue for Year $ 77,003.55 $ 18,862.40
DISCUSSION:
Inspections completed as requested and in accordance with Act.
Respectfully Sub ted Reviewed by:
hn ooren Scott Gawley, c.p. A
Deputy Chief Building Official Administrator/Tre A., urer
y1'VHp'Y^
K r \,N
r
The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF (NEST ELGIN
FROM: R. Scott Gawley
DATE: December 17, 2015
SUBJECT: BY-LAW ENFORCEMENT REPORT
RECOMMENDATION;
Receive and File
INTRODUCTION:
Monthly report for November, 2015
BACKGROUND:
File # Nature of Complaint Action Taken Status
308 Untidy yard, grass Order issued OPEN
357 Untidy yard Order issued OPEN
358 1 Zoning issue Letter issued COMPLIANT
361 Com-post along fence Order Issued COMPLIANT
366 Untidy Yard Under investigation JOPEN
Respectfully Submitted,
r'
Scott Gawle PA, CGA
C.A.O. Clerk
O F C- 8
q� s
a
tiT H ^
The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Janet Johnston, Deputy Treasurer
DATE: December 17, 2015
SUBJECT: Unemployment Insurance Premiums
RECOMMENDATION:
THAT Council approves the sharing of the employment insurance premiums with the
full time employees in the total amount of$1,457.00
INTRODUCTION:
Under the Unemployment Insurance Act, the employer must share the savings
incurred as a result of reduced premiums.
DISCUSSION:
The Municipality remits an unemployment insurance premium based on 1.224%
of the full time employee's deduction instead of 1.4%. Under the legislation the
Municipality must share at least 5112 of the savings with the employees.
2015 remittance at 1.4% $27,415.70
2015 remittance at 1.224% $23,969.15
Savings of $ 3,446.55
5112 of savings $ 1,436.06
An allocation of the following is being suggested:
18 full-time employees $ 75.00 each
1 full-time employee (11.5 months) $ 72.00
1 full-time employee (3 months) $ 19.00
1 full-time employee (2.5 months) $ 16.00
The total amount shared would be $1,457.00 which would result in savings of
$1989.55 (in comparison to $3,446.55) to the Municipality.
Respectfully Submitted, Rev' wed by:
1Vq"y_(q_idnef Johnston Kamran Ali
Deputy Treasurer Treasurer
i
C—` B
v °rye �P
T'he Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Kamran All
DATE: December 17, 2015
SUBJECT: Contaminated Sites Policy-PS3260
RECOMMENDATION:
THAT Council approve the attached Contaminated Sites Policy(PS 3260)for
Municipality of West Elgin.
INTRODUCTION:
i
The Public Sector Accounting Board (PSAB) has issued accounting standard
related to contaminated sites for all public sector reporting entities across
Canada, PS3260 — Liability for Contaminated Sites. The first reporting under
Section 3260 will be December 31, 2015.
BACKGROUND:
The Public Sector Accounting Board (PSAB) has issued a new accounting
standard related to contaminated sites for all public sector reporting entities
across Canada. This standard is effective for year ends beginning on or after
April 1, 2014
DISCUSSION:
The Canadian Public Sector Accounting handbook established standards on how
to account and report a liability for remediation of contaminated sites PS3260:
a) What activities should be included in a liability for remediation;
b) When to recognize a liability for remediation;
c) How to measure a liability for remediation; and
d) Financial statement presentation and disclosure requirements
I
The liability for the Municipality is created if one of the following scenarios is met:
A Municipality Owns the Land
B Municipality is directly responsible
C Municipality accepts responsibility
The Municipality of West Elgin will be reporting on the contaminated sites for
year ending December 31, 2015.
Respectfully Submitted, Reviewed by,
Kamran Ali . Scott, Gave y, C , CGA
Treasurer CAO-Clerk
Attachment- Municipality of West Elgin-Contaminated Sites Policy-PS3260
Contaminated Sites Policy PS3260
Municipality of West Elgin
i�
TABLE OF CONTENTS
1.0 INTRODUCTION ......................................................................................................... ...2
......................
1.1 PS3260 Liability for Contaminated Sites.......................................................................................... ... 2
1.2 Contamination and Contaminated Sites.......................................................................................... ... 2
1.3 Purpose and Scope ........... ............................................................................................ .. 2
2.0 PUBLIC SECTOR ACCOUNTING STANDARD 3260 ............. ................................................. 2
2.1 Exceptions to PS3260 ........................................................... ..................................................... 3
2.2 Recognition Criteria under PS3260 .................................. ...................................................... 3
2.3 Measurement of liability under section PS3260............. ..... ...................................................3
3.0 ENVIRONMENTAL POLICIES, PLANS AND LE TIVE BAC UND ................................. 4
3.1 Provincial Policy Statement(2014)................... .............................. ..................................... 4
3.2 Environmental Legislative Framework............. ...................................... .......I.................... 4
3.2.1 Environmental Protection Act............................ ..................................... I.....,.."............ 4
3.2.2 Brownfields Statute Law Amendment Act(2001 Reg. 4._........... ................ 5
4.0 ADMINISTRATION ........................ ..................... ...................................................... 5
4.1 Site Identification .............................. ................... ........................................................ 5 k
4.2 Site Classification................................
4.3 Steps Addressing Contaminated or Pot Ily nated
4.4 Monitoring of Contamin r Potentiall ntami tes ...... ........................................... .7
4.5 Suspected Sites....... ................ ........ ......... .......................................... .7
5.0 REPORTING LIA ............. ............. ................. ..........................I.........................8
5.1 The Municipality is respon a or accep sponsibility(What creates liability for the
Municipality)......................... ...... ......I....... .................................................................... ..9
5.2 Future enefits. ......... ......................................................................9
5.3 Mea ............ ... ................................................ ..........9
5.4 Fi Statemen sure. .............. .............................................................10
5.5 Tim .....................
6.0 ESTIMA UNCERTAI ............ .................................................................................... .10
7.0 DEFINITIO D ACRON ..................................................................................................... .11
8.0 REFERENC ..................................................................................................... 12
b
ATTACHMENT: Appe : D n Tree-Liability for Contaminated Sites................................. 13
1
1.0 INTRODUCTION
The Public Sector Accounting Board (PSAB) has issued a new accounting standard related to
contaminated sites for all public sector reporting entities across Canada, PS3260—Liability for
Contaminated Sites. This standard is effective for year ends beginning on or after April 1, 2014.
1.1 PS3260 Liability for Contaminated Sites
PS3260 Liability for Contaminated Sites provides the r gnition, measurement,
presentation and disclosure requirements for liabiliti ciated with the remediation
of contaminated sites.
1.2 Contamination and Contaminated S
PS3260 defines contamination as the i ction into the a il, water or sediment of
a chemical, organic or radioactive ma or live organism th eeds an existing
environmental standard [Ref. 1].
Under PS3260, a site is congWgped contami stances occur ncentrations
that exceeds maximum acc evels unde nmental standard. This does
not include airborne contami ntamina the earth's atmosphere, unless
such contaminants have been i d o soil, odies or sediment [Ref. 1].
Soil, ground water, and/or sedim quali ave a impact on human and
ecological heal to mini risk o mpa rownfield and
contaminate wi cted s dlor sediment can be restricted
in terms of t es that ccur on ds [Ref.
1.3 Puir ose an o
ocum vide overvie nicipality of West Elgin (the Municipality)
cies and pro es o to acco or the remediation of the environmental
i t, measurem f the .'ty, and reporting of the liability (expenses) associated
wit aminated or ntiali Laminated sites.
The poli tent is to ure contaminated or potentially contaminated sites within the
Municipalit addres according to the:
•Applicable Pro atutes and regulations
• Public sector acc ing, CICA hand book section PS3260
2.0 PUBLIC SECTOR ACCOUNTING STANDARD 3260
Public Sector Accounting Board (PSAB) issued specific guidance related to environmental
liabilities in order to ensure relevant and reliable information is provided and to promote
uniformity and consistency of application of existing standards. Below is the summary of the key
components of this standard which are outlined in detail throughout the policy.
2
The Canadian Public Sector Accounting handbook established standards on how to account
and report a liability for remediation of contaminated sites PS3260 specifically addresses:
a) What activities should be included in a liability for remediation;
b) When to recognize a liability for remediation;
c) How to measure a liability for remediation; and
d) Financial statement presentation and disclosure requirements
2.1 Exceptions to PS3260
The PS3260 does not apply to the following:
a) Costs for acquisition or betterment of tangible assets that are within the
scope of Section PS3150, to the extent that s not exceed the future
economic benefits related to the asset or p ediat it value of asset if
held for sale.
b) Liabilities associated with the retire f a long-lived to capital asset
resulting from acquisition, constructio velopment or normal tion of
tangible capital asset.
c) Liabilities associated with the disposal o of ived tangibl ital assets
(e.g. privatization of water u
d) Liabilities for closure and re care o lid waste landfill site.
2.2 Recognition Criteria under PS 0
PS3260 specifies tha contam d re c nixed as at the
financial reporting d en al followin re m a site that is not in
active use.
I. An enviro stand
II. Cont s th onm n
Ill. Th I ipality i ly r sible or s responsibility
IV. It Is cted that fu cono en fits wi be given up
V. Reaso estimate of mou be made
These criteria plained in it in section 5.0 of this policy.
2.3 Measuremen a U ty under section PS3260
The estimate of a liability include;
• Costs directly attributable to remediation and mitigation activities.
• Cost for post-remediation and mitigation operation, maintenance and monitoring.
• Costs of tangible capital assets acquired as part of remediation and mitigation
activities to the extent those assets have no alternative use.
3
3.0 ENVIRONMENTAL POLICIES, PLANS, AND
LEGISLATIVE BACKGROUND
The following provides a summary of the applicable provincial and municipal policies, plans, and
legislation which has guided the development of the Municipality's policy on dealing with
brownfields and contaminated or potentially contaminated sites.
3.1 Provincial Policy Statement(2414)
The Provincial Policy Statement, 2014 (PPS) provides directi r the entire province
on matters of provincial interest related to land use planni development. The
following are headings from the PPS which relate to bro and contaminated sites
[Ref 2]:
3.2 Environmental Legislative Framewor
Under Canada's constitution, responsibility fo rotection of the env ent is
divided between the federal and provincial gave ts. Th deral gov nt has an
important but relatively limited role, p imarily the p io eans and in aterways,
the protection of fisheries, the cont a importing orting of hazardo products,
and regulation of the transportation us goods een provinces and other countries.
The principal federal statutes are:
•Canadian Envir al Protec Act, PA
• Canadian E ssess Ac 2)
• Species at Act (S
The most critical role in onm rotectio exercised by the provinces, and their
key enviro rotecti are mber of statutes in Ontario that
directly j with otec a ronment, which include:
an Wate W
vironmental Rig BR)
• nmental Pr on A A)
• G nergy Act
• Ontar ter Resou Act (O RA)
• Safe Dry Water A DWA)
Municipalities have a d the protection of the environment. Municipalities can,
and often do, take envir matters into consideration when making land use planning
decisions, including impose a requirement that property meet prescribed standards before
development can proceed.
3.2.1 Environmental Protection Act
Although there are several statutes in Ontario to deal with the protection of the environment,
the Environmental Protection Act (EPA) is Ontario's key legislation for environmental protection.
The act grants the Ontario Ministry of the Environment (MOE) broad powers to deal with the
discharge of contaminants which cause negative effects.
The act specifically [Ref. 4]:
4
• Prohibits the discharge of any contaminants into the environment which cause or
are likely to cause negative effects - and in the case of some approved
contaminants requires that they must not exceed approved and regulated limits;
• Requires that any spills of pollutants be reported and cleaned up in a timely
fashion.
The EPA includes, among a number of items, authorization for the MOE to issue a
control order where there is an adverse effect to the environment as well as prescribes
the requirements for Environmental Compliance Approvals, Waste Management, and
Spills. [Ref. 4]
3.2.2 Brownfieids Statute Law Amendment Act(2001 . Reg. 153104
In 2001, the Ontario government enacted the Brow i tat u w Amendment Act,
which amended seven provincial statutes includi EPA, with bjective of
encouraging the redevelopment of thousands nfield sites in io. To address
ongoing concerns related to RSCs and liabili . Reg. 153/04 was a ed again in
2007 and in December 2009, to improve the in of RSC streamlin
assessments and set quality standards for soil br to ield sites [ &6].
I
The MOE also published updated s 0 d wat lity standards for
approximately 120 chemicals in their acument d Soil, Ground Water
and Sediment Standards for Use unde rt the EP st of these
amendments and the upd d quality st rds c to ford July 1, 2011 [Ref. 6
&7].
4.0 ADMINIS TIO
4.1 Site n
Mana nt has deve a fr ork to as and report the liability for
contami sites. Every will ade by the Municipality to identify potential
contaminat es. A site cl icatio ess has also been defined to ensure that all
sites are eval to determi a type d level of contamination, as well as the
associated finan ability for Municipality.
4.2 Site Ciassifica
The table below summariz he classification criteria utilized by the Municipality and is based
on the National Classification System of the Canadian Council of Ministers of the
Environment (CCME) [Ref. 8].
5
Classification Ranking Circumstances
&Action Required
• Known contaminated site andlor active site
I. High Priority for Action •Site with adequate environmental information:
completion of Steps A through E, and ready for
remedial action and/or RA
• Has the potential to impact human health and
environment
+ Known contaminated site
H. Medium Priority for Action •Site without ample environ ntaI information:
completion of Steps A an detail
environmental investig still required, not
yet ready for remedi /or RA
• Impact to huma nvironment yet to
be completely a ed
•Suspec for potentially con ated site
III. Low Priority for Action •Site wit mpie environmental in tion:
completion p A only
• Low possibil mp ed on the re f
A
IV. Not a Priority for Action contamin 'te and/or closed site
+ A dicates rther remedial
acti are ired
4.3 Steps for Ad ing Co inate tential ontamiinated Sites
The followin s shoal each minated or potentially
contami
A Con a Phase On iron I Site As sment (ESA) - a preliminary
assessm f the site to ine her significant environmental concerns
exist and w r a detailed asses t (e.g., Phase Two ESA) is needed.
B Based on res the Phas ne ESA, conduct a Phase Two ESA- a detailed
contaminant asses t to co and quantify the nature and degree of
contamination.
C Using results of Phase ESAs develop a Remedial Action Plan (RAP)to
address the human and environmental health and safety risks. The RAP will
also include Risk Assessment (RA) analysis of risk related to recognized
threats/hazards to determine remedial action as one of the remedial
alternatives.
D Conduct necessary on-going maintenance and/or monitoring activities at the
site awaiting remediation and/or RA completed, as required.
E Obtain the appropriate approvals of the RAP and/or RA from the Ontario
6
Ministry of the Environment (MOE).
F Estimate the remedial and/or the RA costs set out in the RAP (this estimate
would be updated at each financial reporting date based on information
available at that date).
4.4 Monitoring of Contaminated or Potentially Contaminated Sites
Contaminated or potentially contaminated sites will be monitored by the Municipality as outlined
below:
Nature of Site RemarksdW
Known Municipality owned •The city owned properties that are known
Contaminated sites to h tions of contaminants of concern
(C ch Cs,VOCs, Semi-VOCs, PCBs,
Metal, Ind s, Acids, Bases& Neutrals
in soil and/or water above the
ackground (normally ring) levels and pose or
e likely to pose an im a or long-term hazard
man h and/or the onment, and/or
e in specified in ovincial and
fed s and regulations .10.
Reg. , as amended).
Potentially Municip caned properties that are
Contaminated Ily con ated based on the historical
a nt us but would require further
n udies/investigations to determine
degree a ature of COCs.
Phase One and Two should confirm the
eedances of COCs above under the applicable
(0. Reg. 153104, as amended)Table(Tables
1 ugh 9)site condition standards(SCS).
Municip wned Histori . Inactive waste disposal or dump sites that are not
Landfills engineered (unlined and without synthetic
containment barrier in place) and where waste
and/or fill could have been disposed of
indiscriminately, and potentially contaminated.
.Phase One and Two should confirm the
exceedances of COCs above the applicable MOE
SCS or other provincial guidelines (ODWS,
PDWQS etc.).
4.5 Suspected Sites
The current liability reported on the financial statements (under PS3260) is limited to sites that have been
confirmed as being contaminated and in need of future action. The notes to financial statements make
users aware of sites yet to be assessed but are likely contaminated which may need future remediation
work.
7
5.0 REPORTING LIABILITY
Unlike liabilities related to goods and services which are determined based upon contract terms
and confirmed receipts of the goods or services, the contaminated sites liability is an estimate of
the costs required to remediate contaminated sites.
Current cost estimation procedures and their inherent uncertainty associated with estimating
remediation costs will result in significant annual fluctuations in the reported contaminated sites
liability. If the site is likely contaminated, a liability should be recognized only if the amount can
be reasonably estimated.
The basic standard for recognition criteria for reporting c inated sites liability are as
follows:
1. An environmental standard exits
11. Contamination exceeds the environ standards
III. The Municipality is directly respon or accepts responsi
IV. It is expected that future economic its will be iven up
V. Reasonable estimate of the amount ca ad
An obligation for the remediation of inated sit of be accrued as a iability unless
all criteria above are satisfied.
5.1 The Municipality i " ectly res sib/ cep onsibility (What
Creates Liability fo "cipali
The liability for the ality is ted if o e followin scenarios is met:
A M ity Ow
B dire on
nicipali is sibility
A Munic '#y owns the d:
The Municipali ns the Ian d all of er recognition criteria have been satisfied, a
liability for reme should corded. If the Municipality is not responsible for the
contamination, and overy the responsible party is likely, the recovery
receivable should be r inst the liability.
B Municipality is Directl esponsible
In some cases, the Municipality is directly responsible for remediation because of its own
past activities, or the activities on Municipality owned land or on land that the municipality has
since acquired and a responsible party cannot be identified. A legal obligation establishes a
clear duty or responsibility to another party that justifies recognition of a liability. A legal
obligation can result from the following:
• Agreements or contracts;
• Another government's own legislation (Federal & Provincial); and/or
8
• Municipality/municipality's own by-laws
C Municipality Accepts Responsibility
Municipality may voluntarily assume responsibility for remediation of contaminated sites
through its own actions or promises. However, only those assumed obligations for
remediation that meets the definition of a liability at the financial statement date can
be recognized.
Most liabilities for remediation arise from legal obligations which can be enforced by
a court of law. It is possible, in the absence of a legally enforc a agreement that
the Municipality through its own actions or promises, may eated a valid expectation
among others that it will remediate a contaminate site (e issory estoppels).
The Municipality may have little or no discretion but to and a liability may need to
be recorded. A legal opinion may be required in thew es [ 1].
5.2 Future Economic Benefits
Liability is created only if there is reasonable e e of ex p ted loss i e economic
benefit.
5.3 Measurement of Liability
The estimate of a liability should includ sts attribu to remediation and
mitigation activities. Cos d include t-rem e and tion operation,
maintenance and mo ' estimat uld ' s of Bible capital assets
acquired as pars:of iation mitigati s to ent those assets have
no alternative use.
Below are t rincip ent a in determining the liability:
•The stimate i d on imum o se II Environmental Site
Asses (ESA).
•A liability ediation is ated d on information that is available at
the financial st nt date. changes have occurred and the effect of the
change is signific new es ti a will be recognized. Any revision to the
amount previously r ized a government will be accounted for in the
period in which the rev ade.
• Cost is based on existing environmental standards and technology expected to
be used in the remediation activities.
• Professional judgment, management's best estimate at the time, and any
previous experience the government has had in a similar situation would be used
in estimating the liability.
• Management will accrue the liability based on their best estimate, which will be
the amount the government will reasonably pay to settle or otherwise extinguish
the liability at the financial statement date.
9
•When the cash flows expected to settle 1 extinguish the liability occur over
extended future periods, a present value technique will be used.
•The liability for remediation of contaminated sites will be reduced by any
expected net recoveries if the recognition criteria outlined in paragraphs .54-.56
of Section PS 1000, Financial Statement Concepts, are met.
5.4 Financial Statement Disclosure
The financial statement should disclose information about:
a. The nature and source of the.liability;
b. The basis for the estimate of the liability; 4
c. When a net present value technique is used, the e Sl ndiscounted expenditures
and discount rate;
d. The reasons for not recognizing a liability; an
e. The estimated recoveries
Future Municipality Amount can Action
Event Responsible be Es ' ated
Likely Yes N Disclose i otes to Financial Statements
Likely Yes Yes mount
Unlikely Yes No Financial Statements
Unlikely No o
5.5 Ti
The PS PS3260, Lia or C inated Sites came in effect on April 1, 2014.
The first r g under Se 326 a December 31, 2015.
6.0 ESTIM N U RTAINTY
Given the inherent diffi imating the liability for contaminated sites, and the
predominant use of estim it is not unreasonable to expect significant swings in year-to year
liability amounts, at least until all sites have been assessed and are being actively
remediated. This information will be provided to the users of financial statements.
10
7.0 DEFINITIONS AND ACRONYMS
•Active Site-known contaminated sites that are not in productive use and remedial
action is or may be required.
• Productive use is defined as any use of site that meets the minimum environmental
_ standards for that site use and hence would not meet the definition of contaminated sites _
under PS3260.04
• Brownfield Site - abandoned or underutilized properties wh development or
activities have led to the presence or potential for environ ontamination.
Brownfields are usually former industrial or industrial/co al lands (e.g., closed
factories, processing plants, gas stations).
• Closed Site- Sites where no further action is r
•Contaminated Site- an area of land in whi a soil or underlying d water or
sediment contains a hazardous waste or subst n an am nt or con c tion that
exceeds provincial environmental quality standar ite ' taminated i
unsuitable for specific uses of land, r and sedim
• MOE Soil, Ground water, and Se dards— io Ministry of the
Environment Soil, Ground Water and a ards fo under Part XV.1 of
the Environmental Prote ct (April 1 011)
• Remediation --re the p and nt o minated soil, ground
water and sediment t the si ill be sui or its futur intended use.
• Risk Ass e „ t—is t i ss us o describe and estimate the
likelihoo ects an d t nvironment resulting from
expos contam1 The ose of a sessment is to develop standards
that wi tect the peo d or s expe d at a property that is being used for a
given pu
•Suspected Site that re s further assessment work to confirm whether the site
is considered a " minated ' or not
• ESA— Environment sment
• MOE—Ontario Ministry o e Environment
• PSAB- Public Sector Accounting Board
• BRCIP- Brownfield Community Improvement Plan
11
I
8.0 REFERENCES
1. CICA Handbook- Public Sector Accounting-Section 3260
2. 2014 Provincial Policy Statement, Under the Planning Act, Ministry of Municipal Affairs
and Housing, Provincial Planning Policy Branch (2014)
3. Environmental Protection Act, R.S.O. 1990 c. E 19-e-Laws, Last Amendment: 2010 c.
16, Sched. 7, s. 2
4. Ontario Ministry of the Environment, Soil, Ground Water diment Standards for
Use under Part XV.1 of the Environmental Protection Ac 011
5. Ontario Ministry of the Environment, Records of Si ndi A Guide on Site
Assessment, the Cleanup of Brownfield Sites an ding of R s of Site Condition,
October 2004
6. Ontario Ministry of the Environment, Guideli r Use at Contaminat es in Ontario,
June.1996, Revised February 1997
7. Canadian Council of Ministers o ironment { , Last updated May 10, 2012
12
APPENDIX A
DECISION TREE - LIABILITY FOR CONTAMINATED SITES
Enwitonmeatal No
standand exists
Yes
ConiamioatWn 60erts No
eriVIT i men€al staiidaid
Yes
Govemenent is directly No Pouernrrtettt accepts No Goverprnent rIcert>ain No
responsible rspans6lity abort respirnsbility
Yes Yes Yes
It is expected that future irantirgger ltabilny Unlikely
ec weli be, . Ukely ctiri ilr+tln fu eevent .
git�n up (P5 3�Oa�
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The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Kamran Ali
DATE: December 17, 2015
SUBJECT: Environmental Site Assessment
RECOMMENDATION:
THAT Council approve the Quote from Englobe Corp. for Environmental Site
Assessment.
INTRODUCTION:
The Public Sector Accounting Board (PSAB) has issued accounting standard
related to F`6 2GO
BACKGROUND:
The Environmental Site Assessment is required to meet the requirements of
Public Sector Accounting Board (PSAB) standard related to contaminated sites
DISCUSSION:
That Council approve the quote from Englobe Corp in the amount of$2,700.00
for phase I assessment site assessment.
The Municipality of West Elgin will be reporting on the contaminated sites for
year ending December 31, 2015.
Respectfully Submitted, Reviewed by,
Kamran Ali . Scott, Gaw ey, CPA, CGA
Treasurer CAO-Clerk
l
r5
The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Spencer Pray, Deputy Clerk
Lee Gosnell, Roads Superintendent
Scott. Gawley, C.A.G.-Clerk
DATE: December 17, 2015
SUBJECT; Proposed Change to West Larne Curbside Waste Collection
Schedule
RECOMMENDATION:
THAT the Council of the Municipality of West Elgin authorize that the curbside
waste collection day in West Lorne change from Friday to Thursday moving
forward.
INTRODUCTION:
Progressive Waste Solutions approached the Municipality of West Elgin about
changing the Village of West Lorne"s curbside waste collection days from Fridays
back to Thursdays.
DISCUSSION:
Progressive has offered some valid operational reasons that are of mutual benefit
for switching curbside collection from Fridays to Thursday. They include;
1, No rescheduling would be required due to holidays in 2016, 2017, 2018,
and only one day would need to be changed in 2019,
2. Residents going away for the long weekends will not have any blue boxes
left out by the curb.
3. If weather conditions cause delays or road closures, Progressive will be
able to return the next day to resume pickup.
4. Extra truck(s) will be available to service our communities should any
mechanical failures occur.
Respectfully Submitted,
Spencer Pray
Deputy Clerk
Reviewed by, Approved by,
C. 'O' 444S.
Lee Gosnell 'e--Scott Gawley
Roads Superintendent C.A.O.-Clerk
4695 Wellington Road SOLIth
London, Ontario WE OA6
T 519-681-4040
Progressive F 519-681-7920
Waste Solutions Andrew.temple,@pro.gressivewaste.com
www,progressivewaste.com
December 7, 2015
Attention: Spencer Pray
Dear Spencer:
Re: West Lorne waste and recycle pickup day
I am writing this letter to inform you of the benefits of moving the West Lome collection day
from Friday to Thursday. Currently West Lome and the town of Dutton are both picked up on
Friday and we have no residential pick up at all on Thursday. Thursday was reserved for West
Lome prior to April of this year. Some of the benefits of reverting back to Thursday are as
follows:
- No rescheduling of pick up day due to holidays for the rest of 2015
- No rescheduling of pick up day due to holidays for the years 2016, 2017, 2018 and only
one day at the end of 2019.
- Residents going away for a long weekend will not have their containers sit out over the
weekend.
- We will be able to return next day if route cannot be finished due to weather conditions,
road closures.
- We would have a spare truck to cover for breakdowns or unexpected occurrences.
Staying on a Friday pickup day does not provide the town with any of the above benefits and
there are no costs associated with switching to a Thursday pickup. I thank you for your
consideration of this proposal.
Yours truly,
Andrew Temple
Operations Supervisor
Progressive Waste Solutions
4695 Wellington Road South, London, Ontario N6E OA6
The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Scott Gawley, C.A.O./Clerk
DATE: December 17, 2015
SUBJECT: SE"fMCC OWTAPZ(o
RECOMMENDATION:
THAT Council announces that the Municipality of West Elgin is successful in
maintaining the Service Ontario in the Municipality.
INTRODUCTION:
The Municipality of West Elgin has re-applied to continue operate a Service
Ontario Office in September 2015.
DISCUSSION:
As part of the Rodney Town Hall Review Committee Recommendations to move
the Service Ontario Operations to the municipal office at 22413 Hoskins Line
when Tiny Tots moves from the Rodney Town Hall and arrangements for space
at the municipal office are completed.
The By-Law for signing the agreement will pass at the December 17, 2015
meeting.
Respectfully Submitted by:
_ cott Gawley, CP , C
����r�yi
C.A.O./Clerk
OF .
The Municipality of West Elgin
TO: MAYOR AND COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: HEATHER JAMES, MCIP, RPP, PLANNER
DATE: DECEMBER 17, 2015
SUBJECT: ZONING BY-LAW AMENDMENT APPLICATION FOR PAUL AND
CATHERINE ELAINE LAPADAT, 22450 THOMSON LINE
RECOMMENDATION:
THAT Council of the Municipality of West Elgin APPROVE Zoning By-law Amendment
File No. P8/15, subject to the provisions on the attached By-law.
REASONS FOR AND NATURE OF THE APPLICATION:
The purpose of the Zoning By-law Amendment application is to amend the General
Agricultural (Al) zone of the Municipality of West Elgin Comprehensive Zoning By-law
2015-36 to permit the severance of a surplus farm dwelling and to rezone balance of the
farm to prohibit the construction of any new residential buildings and/or structures.
The subject lands are situated on the north east corner of Thomson Line and Furnival
Road, within the geographic Township of.Aldborough. The lands are legally described
as South Part Lot 7, Concession 10 and known municipally as 22450 Thomson Line.
The lands to be severed, a non-farm residential lot with a surplus farm dwelling will be
rezoned from General Agricultural (All) Zone to site-specific Restricted Agricultural (A3-
3) Zone. The lands to be severed will have an area of 0.85 hectare (2.1 acre) and a
frontage of 94.5 metres (310.0 feet) on Thomson Line. The parcel contains a single
detached dwelling, barn with garage and two greenhouses with attached barn and shed
with municipal water service and private septic system. A bank barn that is partially
within the proposed severed parcel and the proposed retained parcel will be removed
as a condition of severance.
The lands to be retained, a farm parcel will be rezoned from General Agricultural (Al:)
Zone to Agricultural (A2) Zone. The lands to be retained will have an area of 33.2
hectare (82.0 acre) and a frontage of 569.6 metres (1,868.77 feet) on Furnival Road. A
mobile home and chicken coop located on the proposed retained parcel will be removed
as conditions of severance. The location of the subject lands are on the attached Key
Map.
County of Elgin Land Division Committee conditionally approved the associated
severance application (File No. E56/15) on August 26, 2015; no appeals were received.
SUMMARY/CONCLUSION:
The application was circulated to the applicable public agencies for comment and to all
neighbouring property owners within 120 metres of the properties; no concerns were
raised.
The application has been assessed for appropriateness with regard to existing policy
and the impact of the proposal on the surrounding land uses. The application is
consistent with the Provincial Policy Statement and conforms to the County of Elgin
Official Plan and the Municipality of West Elgin Official Plan,
DISCUSSION:
Provincial Policy Statement, County of Elgin Official Plan and Municipality of West EI in
Official Plan
Consistency with the Provincial Policy Statement 2014 and conformity with the County
of Elgin Official Plan and the Municipality of West Elgin Official Plan were determined in
the consent application.
This application is consistent with the Provincial Policy Statement 2014 and conforms to
the County of Elgin Official Plan and the Municipality of West Elgin Official Plan, in
particular with the requirement to rezone the severed and retained parcels.
Municipality of West Elgin Comprehensive Zoning By-law 2015-36
The lands to be severed are proposed to be rezoned from General Agricultural (Al)
Zone to site-specific Restricted Agricultural (A3-3) Zone. The A3 zone will permit agri-
tourism, animal clinic, animal hospital, bed and breakfast establishment, dog kennel day
care, day care centre, secondary farm occupation, restricted agricultural use and single
unit dwelling..
Section 4.1 Accessory Uses, Buildings and Structures states an accessory use, building
or structure shall not:
b) be constructed closer to the front lot line than the minimum distance
required by the main building on the lot;
c) be located in the front yard or exterior side yard; and,
d) be erected closer to a street line than the main building is to that street.
The minimum front yard for a main use (single unit dwelling) in the A3 zone is 15.0 m
(4921 ft.), The existing greenhouses attached to a barn on the proposed severed parcel
have a minimum front yard of 6.1 m (20.0 ft.). As well the green houses are located in
the front yard of the proposed severed parcel. The setbacks are appropriate as they are
for the existing structures on the property. The proposed A3-3 zone will recognize the
reduced setbacks for the existing greenhouses only. Should they be removed, the
owner will be required to comply with the A3 zone and Section 4.1.
The A3-3 zone is recommended to be applied to the proposed severed parcel.
The lands, to be retained are proposed to be rezoned from General Agricultural (Al)
Zone to Agricultural (A2) Zone. The A2 zone prohibits residential use and residential
buildings and permits agricultural use, agri-tourism use, farm winery, hunting reserve,
production of oil and natural gas and wildlife preserve. The A2 zone is recommended to
be applied to the proposed retained parcel.
Respectfully Submitted', Reviewed by:
Heather James, NiCIP, RPP . Scott Cawley, C.P.I., C.G.A.
Planner Administrator/Treasurer
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The Municipality of West Elgin
TO: COMMITTEE OF ADJUSTMENT,
MUNICIPALITY OF WEST ELGIN
FROM: HEATHER JAMES, MCIP, RPP, PLANNER
DATE: DECEMBER 17, 2015
SUBJECT: MINOR VARIANCE APPLICATION FOR MORGAN AND
STEPHANIE SKELDING, 178 FREDRIC STREET
RECOMMENDATION:
THAT Committee of Adjustment for the Municipality of West Elgin APPROVE
Minor Variance File No. A-1115, subject to the conditions on the attached
Decision Sheet.
REASONS FOR AND NATURE OF THE APPLICATION:
The purpose of the Minor Variance application is to add an attached garage to an
existing single unit dwelling on the property. The property is designated
Residential as shown on Schedule 'D' Land Use & Transportation Plan Village of
West Lorne in the Municipality of West Elgin Official Plan and is zoned
Residential First Density (R1) in the Municipality of West Elgin Comprehensive
Zoning By-law 2015-36.
The minimum side yard width for a single unit dwelling on a corner lot in the R1
zone is 1.5 metres (4.92 ft.) on one side and 4.5 metres (14.76 ft.) on the other
side. In order to be able to add an attached garage to their existing single unit
dwelling on a corner lot, the owners are proposing a side yard width of 1.22
metres (4.0 ft.) on the east side of the property and recognizing an existing side
yard width of 3.09 metres (10.14 ft.) on the west side of the property.
The subject lands are situated on the south east corner of Frederic Street and
Finney Street within the geographic Village of West Lorne, being Part Lot 18,
Concession 8 Lot 205 Plan 75. The subject lands have an area of 809,37 M2
(8,712.0 ft.2), a depth of 40.23 metres (132.0 ft.) and a frontage of 20.12 metres
(66.0 ft.). The parcel is occupied by a single unit dwelling and an accessory
building, used for residential purposes. The subject lands have access to
Frederic Street, an open, year-round maintained municipal road. Residential uses
surround the property. Location of the subject lands are shown on the attached
Schedule "A" map.
SUM MARY/CONC LU SION:
The application was circulated to the applicable public agencies for comment and
to all neighbouring property owners within 60 metres of the properties; no
concerns were raised.
Section 45(1) of the Planning Act gives the authority of granting minor relief from
the provisions of the Zoning By-law to the Committee of Adjustment. Such relief
can only be granted if the Minor Variance passes four tests. If the Committee is
not satisfied on all four tests, then the Minor Variance cannot be approved.
The application has been assessed for appropriateness with regard to existing
policy and the impact of the proposal on the surrounding land uses. The
application maintains the intent and purpose of the Official Plan and Zoning By-
law and is not expected to have an impact on surrounding property owners, the
environment, or municipal functions.
I am of the opinion that the application satisfies the four tests, constitutes good land
use planning, and should be approved.
DISCUSSION:
Provincial Policy Statement
Under Section 3(5) of the Planning Act, the Municipality "shall be consistent with"
matters of provincial interest as set out in the Provincial Policy Statements (PPS).
Settlement Area, Sewage and Water and Cultural Heritage and Archaeology
policies were reviewed and no concerns were evident.
Upon review of the applicable PPS policies, the application is consistent with the
PPS.
Four Tests of the Minor Variance
1. Does the variance maintain the intent and purpose of the Municipality of
West Elgin Official Plan?
Yes. A garage attached to an existing single unit dwelling is permitted. With the
exception of the reduced side yard widths, the application does not contravene
the Municipality of West Elgin Official Plan policies.
2. Does the variance maintain the intent and purpose of the Municipality of West
Elgin Comprehensive Zoning By-law 2015-36?
Yes. A garage attached to an existing single unit dwelling is permitted in the
Residential First Density (R1) zone. With the exception of the reduced side yard
widths, the application complies with all remaining Residential First Density (R1) zone
provisions.
3. Is the variance requested desirable for the appropriate and orderly
development and use of the lands and buildings?
Yes. The variance will enable the owners to maximize the value and use of the
property, in accordance with the Official Plan policies and Zoning By-law
provisions. The reduced side yard width on the east side will still provide an
adequate buffer between the lot and the adjacent lot as there is a grass area and
driveway on the adjacent lot that separates the homes on both lots. As well, there
will be sufficient amenity area along the east side lot width to enable the owners
to provide maintenance to the dwelling. The side yard width on the west side is
existing and therefore, will not impact the proposed development. The variance
will not impede the function of the lot.
4. Is the variance minor in nature?
Yes. The meaning of 'minor' is not based on a specific number, where a
difference of a number of metres or feet determines whether or not the
development is acceptable. It is more appropriate to base this test on the degree
of potential impact on neighbouring property owners; the environment; and the
municipal, County, or provincial functions.
The impact from the proposed variance is negligible with respect to the
neighbouring property owners, the environment and municipal functions.
Respectfully Submitted, Reviewed by:
Heather James, MCIP, RPP R. Scott Cawley, C.P.A., C.G.A.
Planner Administrator/Clerk
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eimaa REPORT TO COUNTY COUNCIL
FROM: Mark G. McDonald, Chief Administrative Officer
DATE: October 29, 2015
SUBJECT: Re-appointment of Integrity Commissioner (2016)
INTRODUCTION:
The current contract for Integrity Commissioner (IC) expires at the end of the year. This
report recommends that the current IC be re-appointed for a further year with an option
to renew for an additional year subject to mutual agreement.
DISCUSSION:
The primary role of the IC is to review and investigate, as an impartial adjudicator, any
complaints with respect to County Council's Code of Conduct. The agreement for
services is similar to those provided in the contract for Closed Meeting Investigator but
with three main differences:
1) The retainer is $1,500 each year for the County (compared to $1,000) and
$500 for each participating municipality (compared to $300). This is to reflect
the comparative differences in responsibility and the attendant informational/
educational requirements of the Integrity Commissioner.
2) The County and the participating municipalities would also be responsible for
covering the legal expenses incurred should a third party present a legal
challenge to JGM: Consulting on any investigation or decision relative to the
Code.
3) As a Statutory Officer, the County's insurance provider will insure JGM
Consulting as the Integrity Commissioner.
JGM Consulting will charge for investigative services at $125/hr (currently at $100/hr)
and each participating municipality shall be responsible for the costs of the investigation
with the County covering the retainer fee. Further, a 90 day termination clause shall be
added in place of the 30 day clause that now exists.
The alternative to this arrangement is to utilize the fall-back Statutory requirement that
the Ontario Ombudsman's Office investigate these types of complaints. As Council is
aware, in 2014 legislation was passed that expands the jurisdiction of the Ontario
Ombudsman to include municipalities.
CONCLUSION:
The current contract for Integrity Commissioner services is coming to an end. This
report recommends renewing the current arrangement for another year or possible two
with slight modifications to the agreement.
RECOMMENDATIONS:
THAT JGM Consulting be re-appointed as Integrity Commissioner for 2016 (with an
option to renew for a further one-year term subject to mutual agreement) according to
the terms and conditions of the existing agreement as amended; and,
THAT each constituent municipality be requested to inform the County if the services of
JGM Consulting as Integrity Commissioner are required with the understanding that the
County will supply the retainer fee; and,
THAT the necessary be-law be prepared.
All of which is Respectfully Submitted
Mark G. McDonald
Chief Administrative Officer
Elgincoutlty
REPORT TO COUNTY COUNCIL
FROM: Mark G. McDonald, Chief Administrative Officer
DATE: October 29, 2015
SUBJECT: Re-appointment of Closed Meeting Investigator (2016)
INTRODUCTION:
Since 2008, Elgin County and its local municipal partners have been contracting Closed
Meeting Investigator Services with Mr. John Maddox of JGM Consulting. As Council is
aware any person may request an investigation into whether or not a municipality or
local board has complied with the 'Closed Meeting' requirements in the Municipal Act,
Essentially there are two options for appointment available to Council; appoint an
independent investigator of Council's choosing or, by default, the Office of the Provincial
Ombudsman fulfils the role.
This report recommends the re-appointment of the current investigator for a one-year
term,
DISCUSSION:
For the past several years, JGM Consulting has been providing closed meeting investigator
services to Elgin County and local municipal partners. There is an agreement for services
based on an annual retainer of$1,000 for the County and $300 for each local municipality.
The County budgets the full $3,100 retainer fee and pays this amount on behalf of each
municipality. In addition, should an investigation be warranted, then each municipality is
responsible for reimbursing the investigator directly for this cost at $100/hr plus expenses.
JGM Consulting has agreed to extend the current service agreement for one more year
with a further one year renewal clause subject to mutual concurrence. The only change
in the agreement relates to the notice of termination being 90 days by either party instead
of the current language of 30 days prior to the end of the contract.
CONCLUSION:
JGM Consulting has been the Closed: Meeting Investigator for Elgin County and local
municipal partners for the last eight years. These services are being offered for 2016
with an optional one-year renewal clause subject to mutual agreement.
RECOMMENDATIONS:
THAT Mr. John Maddox (JGM Consulting) be re-appointed as Closed Meeting Investigator
for the County of Elgin for 2016 with a renewal option for a further one-year term subject to
mutual agreement; and,
THAT Elgin County agrees to pay the retainer fee for each participating lower-tier
municipality in Elgin County; and,
THAT the Warden and Chief Administrative Officer be authorized and directed to sign the
necessary documents and agreements; and,
THAT the necessary by-law be amended.
All of which is Respectfully Submitted
Mark G. McDonald
Chief Administrative Officer
D-3
West Elgin Community Policing
Advertising and Promotion Committee
Chair, Shirley Slaats
P.O. Box 146
Rodney, ON NOL 2C0 0 3 2015
November 17, 2015
Municipality of West Elgin
P.O. Box 490
Rodney, ON NOL 2C0
Dear Mayor and Members of Council,
Thank you for your generous donation of your past support of your Grant of$500 to our West Elgin
Community Policing, Advertising and Promotion Sub-Committee.
The purpose of this letter is to ask for$700 for this upcoming year, 2016,to continue promoting our
Sub-Committee to publish articles and advertise guest speakers in our local newspaper, The
Chronicle. The additional $200 will be used to advertise our 25th anniversary which we will be
celebrating in 2016.
Publish articles: 5 articles @$100 $500.00
25th Anniversary Celebration $200.00
Total $700.00
Thank you in advance for your consideration to this matter.
Most appreciated,
Shirley Slaats
Chair, West Elgin Community Policing Advertising and Promotion Committee
.. 4 H data tans
SA T FOR SALE!
Say NO to privatization
November 19, 2015
Norma Bryant
Clerk
Municipality of West Elgin
-,
Box 490, 22413 Hoskins Line
Rodney ON NOL 2C0
Dear Norma Bryant,
On behalf of the Citizen's Coalition Against Privatization - Hydro One Not For Sale campaign, I wanted
first of all to congratulate your municipality for taking a stand against the provincial government's
scheme to privatize Hydro One.
We all have much to lose if this privatization is allowed to continue.And it's now painfully clear we have
much less to gain than originally promised. For example, the Financial Accountability Officer recently
determined that if 60% of Hydro One is privatized, it will cost the provincial treasury half a billion dollars
in revenue every year—forever.
The first batch of Hydro One shares has now been sold, Fortunately, there is still opportunity for us to
stop more shares from being sold, but it will take immediate action from all of us.
The Premier has said that she's not going to stop the scheme because of widespread public opposition.
But perhaps she will stop if she faces widespread opposition from within her own caucus.
I urge all of the councilors on your council to call and/or write to your MPP about this issue. Also, please
consider holding an emergency public meeting and persuade your MPP to come. If your MPP declines
to attend, encourage all who do attend to individually call and/or write to the MPP to register their
displeasure.
Thank you for your attention on this matter. And please remember. even if the initial batch of shares is
sold, this issue is not closed. Through our active opposition we will be continue to protect our
communities and our businesses from profit-driven hydro hikes.
Sincerely,
41.6-418-7367
Rosario Marchese
Chairperson, Citizen's Coalitions Against Privatization (CLAP)
hydronotforsale.com I facebook.com/hydronotforsale I QHydroNot4Sale
11-25-'15 13:59 FROM- B i oLog i o 519-434-0575 T-031 P0001/0001 F-079 10-5
' KNIGHTS �,..mrklv,.,Vei.. "'�
OF COLUMBUS
NOV X015 �
FAX MEMO
To: "'West Erin Council
519-785.0644
From: Knights of Columbus Council 6495
Subject: Service Club Sign
Hate: November 25,2015
Knights of Columbus Council 6495 of St, Mary's Parish request the addition of their sign to the
service club boards at the town limits of West Lorne.
Please inform us of your decision at 519-281-5962 or by email at r_►ubli.wtonalotrnai ,+;orn,
Your attention to this matter is appreciated.
Will Huys,
Deputy Grand Knight
BioLogie Incorporated unWw,blolo iox a Windsor office
110 Rivcrsido Ddvo,Suito 201. 2280 Ambassador Drivo
London,Ontario W614435 Windsot,Ontario N90 424
Tolephone: 519.434-1516 Telophonc; 51.9-966-1605
Fax: 519.434.0575 'Fax: 519-966.1645
_
Spencer Pray
From: Scott
Sent; Thursday, 2015 8:23 AM
To: .net
Subject: FVV AM8 Policy Update -AMD AND UC)K8bo Collaborate on Climate Change
For next agenda for Correspondence requiring action
R. Scott Gaw}e/ CPA,CGA
C.A.Q./Clerk
Municipality nfWest Elgin
From: &MO Communications [maiNo:commnunkabe@amo.nn.oO]
Sent: Nnvember25-152:37PM
To: sgaw|ey@vveyteUgin.net
Subject: AMO Policy Update - AMD AND UOM to CnUkebonate on Climate Change
November 25. 28lj
�k ���� ^& KY���� � Collaborate U� � Climate Action
���rx�� �D�v� ��n��r� ��0 n�K��^�Du^����°� �D� n~������°� ���^Xon
ln Ottawa today&MQand the Union of Quebec Municipalities(UQM)signed an agreenien to collaborate on climate action. The
Associations also called omthe provinces and the fcdcm\ government to provide rcSourccn and funding to municipalities tmreduce
greenhouse gases and build resilient coin nuoui1iou.
AMO and UQM will work together to share policy and advocacy eftbi-ts and best practices to achieve cliniate action goals under the
agreement. The Associations highlighted u range of initiatives municipal governments have undertaken io Ontario and Quebec ro
reduce greenhouse gases and protect their communities and econornics from extrenie weather, noting more local action needed to be
taken<omecuc|inmutm change goals,
The Agreement cornes as a number of initiatives on climate change are moving forward.The Premiers and Prinic MinisterTrudeau
nict in Ottawa on N4onday to discuss Canada's position at the United Nations Paris Climate Change Conference. It is widely thought
that m global agreement tn tackle climate change may result firnm this conference, 0n Sunday,the Alberta Government muuououcdm
new carbon lax io |imit greenhouse 8aoomianiuno in that province.
Over the |um few years Ontario and Quebec have been deepening their collaboration in o number ofareas, including climate obum8e.
Ontario has announced ii will implement o p,ogrmmtoprice g,ccobouxe gas emissions that ix integrated With Quebec
and California xs part ofits � &��0xoJUVKdwuntduicp�nviouiu| �ovarnmomxtu provide �ndinghnm
the Cap and Trade pro8mmm for municipal greenhouse gas reduction projects, recognize e range vf municipal projects for offset
credits to immrcnsc investment in low carbon technologies and provide the tools and resources|o support municipal ulimntcaction.
08nuicipu| rzau|uhou
AMU members are mcommged /osupport the call hy passing the attached resolution to the provincial government:
To: The Honourable Kathleen Wynne, Promnicr
Dear Premier:
Please be advised that the Municipality of supports the collaboration of the Association of Municipalities of Ontario
(AMO) and the Union Of Quebec Municipalities(UQM)to enhance support municipal cliniate action in our provinces.
1
To ho|p rneet ru1uo ioa:zrgrts and to reduce cmiaoiuoa in Our communities and improve resilience in local economies,wrcall on you
to work iupartnership with loud governments and:
• Give municipalities adequate,stable unU long-term [omdiug resources to invest |u greenhouse gas reduction initiatives
|n out-communities such no public transit and active transportation, public and private building energy efficiency;
water conservation, planning development and other programs;
• Recognize municipal projects that reduce greenhouse gases for offset credits in Cap and Trade programs;
• Provide dedicated funding for climate change adaptation to help municipalities provide ,ewi|icwt infrastructure to
keep our economics mnd communities functioning and productive; and
• Provide tools to help facilitate and transfer knowledge regarding greenhouse gas reduction and climate adaptation
projects.
8[OWBD
cc: The Honourable Glen Murray, Minister of the Environment and UimmtnChange
The Honourable Ted McMeekin, Minister of Municipal Affairs and Housing
The Honourable Brad DUgUid, Minister of Economic Development, Employment and Infrastructure
The Honourable Charles Sousa, Minister ofFinance,
Further }lcoow,cca:
• Statement firorn AMO President on Municipal Climate Action
• AMxO-Position
• Municipil Climate Action News Release
• Municipal Climate Action Back groundei
Qj and Trade News Release
Carbon Pricingj!fimcr
20 10 AMO Position
m
�
,4M( Contact: Craig Reid, Senior Advisor, U-muiL 416.971.9856ox(. 334.
PLEASE NOTE:AN1O Breaking News will be broadcast to the member municipality's council, administrator, and clerk, Recipients of
the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required. We have decided to not add
other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists.
DISCLAIMER:Any documents attached are final versions.AMO assumes no responsibility for any discrepancies that may have been
transmitted with this electronic version.The printed vern�wnsof the documents stand os the official record.
OPT-OUT: If you wish to opt-out of these email communications from AMO please click here.
2
NOTICE
The Government of Ontario
Process for Ministers' and Parliamentary Assistants' Delegations at the
OGRA/ROMA Combined Conference
Sunday February 21 —Wednesday February 24, 2016
Toronto, Ontario
Individual Ministers and Parliamentary Assistants are being asked to participate in municipal delegations.
Please note that not all Ministers and Parliamentary Assistants will be taking delegations. If your
municipality wishes to meet with a Minister or Parliamentary Assistant, we ask that you complete and
submit the online form. Please note all request forms must include the name of a contact person who is
knowledgeable about the issue and available to respond to ministry inquiries in a timely manner,
The Ministry of Municipal Affairs and Housing (MMAH)will respond to delegation requests for the Minister
of Municipal Affairs and Housing. MMAH will advise other Ministers and Parliamentary Assistants of
delegation requests and decisions on delegations will be made and given to you by the Ministers
requested. To assist in expediting; your delegation request, we ask that you use the Municipal Delegation
Request Form rather than going through your MPP or directly to the Ministers' Offices.
In order to facilitate municipalities in planning their delegation schedules we will advise municipalities of
their delegation times prior to the conference. As a result, no delegation requests will be accepted
after the DEADLINE of FRIDAY,January 08, 2016.
Municipalities will be contacted by the respective Ministries about their requests and, if applicable, the
meeting time and location, approximately one week before the Conference.
You can now submit one form to request delegation meetings with up to 4 ministries. To request
delegation meetings with more than 4 ministries, please submit a new form. Please limit issues for
discussion to a maximum of 3 per ministry. We ask that delegates not meet with more than one Minister
on a given issue. To make the most of the delegation time available (delegations usually run 15 minutes),
please ask to discuss your issue only with the Minister or Parliamentary Assistant responsible for that
issue.
Thank you.
Vinothini Kajendran
Municipal Programs and Education Branch
Ministry of Municipal Affairs and Housing
Telephone: 416-585-6280
E-mail : vinothini.ka'endraneontario.ca
Outdoor Ice Rinks
Recommendation:
THAT: the municipality partner with Elgin-St Thomas Public Health and the Elgin-St. Thomas
Healthy Communities Partners to offer a volunteer coordinated outdoor ice rink in the
Municipality of West Elgin.
THAT: the municipality recognizes they will be responsible for the liability insurance; assisting
with identification of volunteers; and provision of a location for the rink.
Origin:
In 2013, Elgin-St. Thomas applied for funding from the Ministry of Health and Long-Term Care
to participate in the Healthy Kid's Community Challenge, In 2015, the Province awarded Elgin-
St. Thomas and 45 communities in Ontario this funding. The first theme of the project is
focussed on increasing the amount of daily physical activity; The-Elgin St. Thomas Healthy
Communities Partnership will be one of the groups implementing initiatives to achieve this goal.
The Elgin-St. Thomas Healthy Communities Partnership is a local community based committee
that works to identify and advocate for healthy public policies that ensure the healthy choice is
the easier choice in our community. Some of the accomplishments of this Partnership include:
Share the Road initiation and the Elgin St Thomas Cycling Master Plan,
The Partnership has identified outdoor ice rinks as an opportunity to provide residents with a
free, family oriented outdoor activity to help stay active during the winter months. Each
municipality in Elgin St Thomas is being invited to participate.
Analysis:
In 2014, the City of St. Thomas implemented the Northside community outdoor ice rink with
great success, The rink was built and maintained on a daily basis by a group of volunteers. A
similar volunteer led model was also implemented in the Township of Southwold with plans to
continue in the 2015/16 season. The City of St. Thomas has developed an Outdoor Ice Rink
Manual that may be adapted to fit the needs of each participating municipality. In both
examples, the liability insurance was covered by the municipality with no incidents.
The Healthy Communities Partnership will be responsible for the cost of all materials needed to
build the rink in its entirety, up to $2000.00 per rink. Training of identified volunteers will be
critical to the success of outdoor rinks. The Healthy Communities Partnership will assume
responsibility for the delivery of volunteer training.
It is anticipated that volunteers would attend a training session held in January, Ice rinks could
then be built in time for a launch, event held Family Day weekend, 2010.1 Rink kits can be used
for multiple years with no damage done to the site land.
Financial Considerations:
Liability insurance along with the cost of water and lighting used would be the responsibility of
the municipality to fund.
El
West Elgin Recreation Committee
Regular Session
September 15 2015
This regular session of the West Elgin Recreation committee was called to order at 7 PM with
the following members present: Ken Neil, Doug Staddon, Joe Sernan,Jennifer Blanchard, Grace
Blanchard,Johnathan Wolf, and Recreation Superintendent Jeff Slater.
Item# I Delegations: None present.
Item#2 Adoption of the minutes:
Moved By: Grace Blanchard
Seconded By:Jennifer Blanchard
The West Elgin Recreation Committee hereby resolves that the minutes of August 18 be hereby
approved as presented,
CARRIED
Item#3 Business Arising from'the Minutes:
1. Run Report: The run was well attended 74 runners; we were competing with a London
Event.
2. Pickle Ball:The Recreation Superintendent will arrange for the Pickle ball demo night,
probably in November.
3. Fireworks:There was considerable discussion regarding the fireworks at Municipal
events this past year. The committee would like Myles Rawluk invited to the next
session of the Recreation Committee to discuss this matter.
Item#4 Correspondence: No correspondence was presented,
Item#5 New Business:
1. Decorating Contest: The past decorating contests that the Recreation Committee
hosted were discussed.The consensus of the Committee was to try and operate a
Christmas Decorating contest as Halloween is just to close. Here will be further
discussion at the next session regarding this subject.
Item#6 Adjournment:
Moved By: Joe Seman
Seconded By: Ken Neil
The west Elgin: Recreation Committee hereby resolves that this session of the West Elgin
Recreation Committee herby adjourn at this hour of 8:30 pm and reconvene On October 20
2015 at 7 pm or at the call of the Chair. The Recreation Superintendent indicated that he might
be away on Holidays, depending on the flight arrangements, and would advise the Committee.
CARRIED.
MPoWER Meeting-September 25 2015
Attending: Robert White, Mary Bodnar, Yvonne Brooks, Karen Kendrick, Bonnie
Robertson, Caren Emery, West Elgin CA ►Scott Gawley .
Chairman Robert White called the meeting to order at 6:30pm and invited West Elgin
CAC) Scott Gawley to speak to the committee about MPoWER,
Scott explained that MPoWER was created under bylaw 2006-14 and as such is a
committee of council. He distributed copies of the bylaw to members. The committee is
supposed to have at least nine members, including a chair, secretary, treasurer, council
rep and 5 members-at-large. A change in the number needed for a quorum should be
made to council. Mention was made that Mary will be stepping down as council rep on
MPoWER.
As there is no bylaw creating it as a separate committee, CCC is fine to be a sub-
committee of MPoWER. This way, the CCC committee is covered under the
municipality's insurance.
As a committee of council, MPoWER reports back to council and CCC reports back to
MPoWER. Minutes from both committees, therefore, should go to council once
approved.
As its initiatives help in promoting economic development, MPoWER can recommend to
council that the bylaw be amended to include "economic development" in its mandate,
under item #2 of the bylaw.
If MPoWER decides to advertize to entice new members, this should go to council.
Mention was made that it might be nice to have council representation from Dutton
Dunwich but as MPoWER is a committee of West Elgin council, this would necessitate a
change in the committee mandate.
At this point, Scott Gawley left the meeting.
Moved by Karen, seconded by Yvonne that the minutes from the previous MPoWER
meeting of June 25 be accepted as circulated by email, Carried.
Bonnie reported that after further discussions with the owner of the future discount
store, we will not order draw-boxes for HfC from there for 2015.
Yvonne will contact and order the HfC horizontal banners for the signs at the entrances
to the Municipality of Dutton Dunwich.
Caren and Karen have agreed to oversee the second annual sidewalk sale in August of
2016.
Election of officers. Chairman: Robert White; Secretary: Karen Kendrick; Treasurer:
tabled until the next MPoWER meeting
The HfC sign on Graham Road, at the northerly entrance of West Lorne will be updated
with 2015 event dates. Mary has already spoken to The Sign Guy about this.
Moved by Yvonne, seconded by Caren that the secretary be directed to make the
following requests of council: (1) that an ad be placed in the Chronicle seeking
additional MPoWER members; (2) that bylaw 2006-14 be amended to include the words
"economic development" as part of the mandate of MPoWER; (3)that the Western Elgin
Community Expo be moved under the auspices of MPoWER, if the West Elgin Chamber
votes to cease to exist at its upcoming AGM in October. Carried.
At this point, Karen left the meeting as she was needed to direct a choir practice. Mary
agreed to take any needed minutes.
*Motion to Accept Minutes from Meeting of Nov 26: moved by Karen, seconded by
Yvonne that these minutes be adopted as presented. Carried.
**As there was no quorum, no MPoWER meeting was held hence there are no minutes
for October.
West Elgin Arena Board
Regular Session
November 10 2015
This session of the Arena Board was called to order at 9.30amwith the following members present:
J0hna,than Wolf,Alphonse Willie,Jim Hathaway,Joe Seman,and Recreation Superintendent Jeff Slatoc
Item#I Disclosure of Pecuniary Interest: None noted.
Item#2 Delegations: No delegations were present.
Item#3 Adoption pf the Minutes:
Moved By:Alphonse Willie
Seconded 8y Joe Smmam
The West Elgin Arena Board hereby resolves that the minutes from September 82015behereby
approved aapresented.
CARRIED
Moved By:Alphonse Willie
Seconded By:Jim Hathaway
The West Elgin Arena Board hereby resolves that the minutes from October 13 2015 be hereby
approved aspresented.
CARRIED
Item#4 Accounts and Financial Reports:
Moved By:Jim Hathaway
Seconded By:Alphonse Willie
The West Elgin Arena Board hereby resolves that the October accounts in the amount of$9625.46 be
hereby approved for payment.
CARRIED
Item#5 Business Arising from the Minutes:
1. Staff,The, Recreation Superintendent reported that both of the applications for the Part Time
Seasonal Operator were reviewed and that Mr.Sean Reeson was selected for the position.The
Recreation Superintendent further reported that he had made an error in indicating what the
wage was for the position, he has informed r. Rees0nnfthe matter and Mr. Reeson has yet tu
get back to the Recreation Superintendent. From all accounts Mr. Reeson is doing very well and
fits in well to the position,
2. Coat Hooks: The Arena employees have received complaints from customers that there are
several coat hooks in,the dressing rooms that are broken. It took some time but a supplier has
been found and the new coat hooks have been ordered, and should be here within the week.
The breakaway coat hooks are a special order item and were difficult to find a supplier for.
3. Concession Operators:The requested letter has been sent to the Concession Operators.
Item#8 Correspondence: No correspondence was received.
` -2-
Item#7 New Business:
1. Supervision Requirements: Discussion occurred regarding the supervision requirements of
groups that rent the facility. The West Elgin Skating Club inquired asto whether or not they
need to have ucoach on the ice at all times.The conclusion nf the Arena Board was that there
has t0be a West Elgin Skating Club Board Member,trained in First Aid, near the ice surface to
provide ice supervision when there is not m coach onthe ice,Member Jim Hathaway will be
contacting Skate Canada to inquire asbuget there interpretation regarding this matter.
2. WLMH:The Recreation Superintendent contacted the WESC to confirm that WLMH will be
hosting an additional tournament on January 15, 16,and 17,and that the WESC ice time on
January the 16 m will be cancelled or rescheduled.
Item#WAdjournment:
K4Ownd By:Joe Semnan
Seconded By;Alphonse Willie
The West Elgin Arena Board hereby resolves that this session of the West Elgin Arena Board hereby
adjourn at this hour of 1U:38am and reconvene December R2015at9:30amVrat the call of the chair.
CARRIED
West Elgin Recreation Committee
Regular Session
November 17 2015
This regular session of the West Elgin Recreation Committee was called to order at 7 pm with
the following members present: Doug Staddon, Grace Blanchard,Jennifer Blanchard,Joe
Seman,Johnathan Wolf, and parks and Arena Superintendent Jeff Slater.
Item# 1 Delegations:
1. Myles Rawluk of Spectacular Fireworks was in attendance as requested by the
Committee. Discussion ensued around the fireworks show in West Lorne specifically.
Comments were made as to the very nice show at the Rodney Fair, and the very short
not so nice display at the Canada Celebration in West Lorne. Mr. Rawluk explained that
he had an equipment malfunction in West Lorne and was unable to complete the show.
Discussion ensued and the consensus of the Committee,or their recommendations
were; to have Mr. Rawluk slow down the show slightly, aim for 15 to 20 minutes,try and
use more high altitude shells/motors, and less electronics maybe and more BANG, sort
of a cross between what the firemen used to do and the latest effort of Mr, Rawluk.
After some discussion it was also agreed to by the Committee to ask Council to increase
the amount of money budgeted for the fireworks to $ 5000.00 per show. The funds
dedicated to the fireworks may not be keeping up with inflation,the same amount of
money actually purchases less fireworks.
Item# 2 Adoption of the Minutes:
Moved By: Doug Staddon
Seconded By: Grace Blanchard
The West Elgin Recreation Committee resolves that the minutes of September 15 2015 be
approved as presented.
CARRIED
Item# 3 Business Arising from the Minutes:
1. Fireworks:As indicated previously in the minutes;
Moved By: Ken Neil
Seconded By;Jennifer Blanchard
The West Elgin Recreation Committee hereby resolves, and recommends to West
Elgin Council that the amount of money budgeted for in to 2016 Budget for
fireworks at the Canada celebration, and the Civic Weekend " Fish Fry " be increased
to $ 5,000,00 to reflect the increased costs incurred for the fireworks.
CARRIED
2. Pickle Ball: The Parks and Arena Superintendent reported that possibly the Pickle
Ball demonstration could be held on a Monday evening. He will try and arrange for
the event to take place before Christmas,
3. Decorating Contest:As was previously discussed the Christmas Decorating will be
advertised'for West Elgin Residents only, The Committee agreed to first place prize
of$ 50.00, second of$ 30.00, and third of$ 20.00,to be in the form of gift
certificates to local merchants.Judging to take place December 16 2015.
4. 2016 Run: The Optimist are looking at the possibility of hosting the fun run in the
Spring rather than the fall, as well they are considering closing, or requesting that
Queen Street be closed for the time period when the runners are there.
Item#4 Correspondence: No correspondence was presented,
Item#5 New Business:
1. Member Johnathan Wolf inquired as to whether there was an Optimist Program
regarding hockey skills. There was discussion regarding this topic, and more
information will be available at future sessions of the West Elgin Recreation
Committee.
Item#6 Adjournment:
Moved By:Joe Seman
Seconded By: Ken Nell
The West Elgin Recreation Committee hereby resolves that this session of the West Elgin
Recreation Committee hereby adjourns at this hour of 8:30 pm,and reconvene on December 14
2015 at 6 pm at Tasty Sweets for the annual Christmas Appreciation dinner.
CARRIED
ED
West Elgin Arena Board
December 8 2015
This session of the West Elgin Arena was called to order at 9:30 am with the following members
present:Alphonse Willie, Ian Fleck, Jim Hathaway,Joe Seman, and Parks and Arena
Superintendent Jeff Slater, absent was Chairperson Johnathan Wolf.
Item#I Disclosure of Pecuniary Interest: None noted.
Item#2 Delegations: No delegations were present.
Item #3 Adoption of the Minutes:
Moved By: Jim Hathaway
Seconded By: Ian Fleck
The West Elgin Arena Board hereby resolves that the minutes of November 10 2015 be hereby
approved as presented,
CARRIED
Item#4 Accounts and Financial Reports:
Moved By Alphonse Willie
Seconded' By Joe Seman
The West Elgin Arena Board hereby resolves that the accounts in the amount of$ 19,102.51 be
herby approved for payment,
CARRIED.
Item It 5 Business Arising From the Minutes:
1. Coat Hooks: All of the existing broken coat hooks in the dressing rooms have been
repaired.
2, WESC Supervision Requirements:The Parks and Arena Superintendent inquired as to
whether thee was any new information regarding the WESC and on ice supervision.
Member Hathaway indicated that he was still waiting on clarification of some
information, and requested that the status—quo be maintained for now. The Board
agreed,
3. WLMH: The upcoming tournament in January does include the Friday; possibly not the
entire Friday member Willie will let the Parks and Arena Superintendent know as soon
as possible.
4. Compressor Room Roof: The Parks and Arena Superintendent reported that the roof has
not been repaired as of yet but all is in place to have the repair done,
Item # 6 Correspondence: There was no correspondence presented,
-2-
Item#7 New Business:
L Combining Resources: Member Jim Hathaway initiated discussion regarding the
operation of a learn to skate program and the possibility of having the Municipality
operate the program, similar to programs in the City, or at least having the WESC and
WLMH work together to operate a program to teach younger people to skate.
Discussion ensued and the possibility will be explored prior to the 2015/2015 season.
Item#8 Adjournment:
Moved By: Ian Fleck
Seconded By:Joe Seman
The West Elgin Arena Board resolves that this session of the West Elgin Arena Board hereby
adjourn at this hour of 10:15 am and reconvene January 12 2016 at the West Elgin Arena, 9:30
am or at the call of the Chair.
CARRIED.