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March 28, 2006 Minutes COUNTY COUNCIL Tuesday, March 28.2006 n The Elgin County Council met this day at the Administration Building, at 9:02 AM. accordance with adjournment, with all members present except Councillor Vowel. the Chair. Moved by Councillor Acre Seconded by Councillor Rock Warden Baldwin In 14. 2006 be adopted the meeting held on March the minutes from THAT Carried DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - None Moved by Councillor Faulds Seconded by Councillor HofhUls THAT we do now move Into Committee Of The Whole Counci Carried REPORTS the report on behalf of the Ambulance and The Chief Administrative Officer presented Emergency Management Coordinator. Moved by Councillor Mcintyre Seconded by Councillor Wilson THAT the report entitled "Media Points and Fire Chief Grant's Flood Presentation Main Points" dated March 20, 2006, from the Ambulance and Emergency Management Coordinator be received and filed. Carried nfrastructu re Council discussed inadequacy of funding for road maintenance; ensuring that maintenance standards are being met; a more cost efficient method for winter snow maintenance reduction of overtime where possible; a surcharge on fuel costs; and duplication of insurance coverage on County Roads by both the County and the Lower-Tier Municipalities. erations Cost Summa 2005 Lower Tier 0 Moved by Councillor Faulds Seconded by Councillor Mcintyre THAT the 2006 County composite budget be increased by approximately $230,000 or 1.5% to reflect an adjustment to the MRA-135 equipment rates from 50% to 75% and THAT the Lower-Tier Municipalities monitor the level of service they are providing on County Roads to limit maintenance expenditures and to work within the approved yearly allocation from the County; and, March 28. 2006 THAT, as a general funding principle, the yearly maintenance allocation not be exceeded given the latitude available for each participant to control costs and level of service provided and, 2 County Counci THAT staff report on options for insurance coverage and providing a new level of quality assurance for the annual road maintenance program Carried Unanimously. Services rather than the this Instance n rector of En Council discussed the Installation of smaller chevron signs larger style now used. ns-D S Maadala Road Chevron Warnm 10 AM and reconvened at 10 took a short break at 9:55 AM Moved by Councillor Rock Seconded by Councillor MCintyre Counci THAT, recognizing the particular circumstances of this matter, smaller chevron warn signs be installed on Magdala Road, County Road 20 at Township of Southwold's expense, and that a letter be forwarded to the resident on Magdala Road advising him of County Council's decision and, ng 15.2006 THAT the report entitled "Magdala Road Chevron Warning Signs". dated March from the Director of Engineering Services. be received and filed. Carried art Services Proposed Budaet - Financial Analvst Moved by Councillor Faulds Seconded by Councillor Acre 2006/2007 Communit and THAT the Warden, the Chief Administrative Officer, and the Director of Financial Services be authorized to sign the Service Agreement and forward it to the Ministry of Long-Term Care be approved the 2006/2007 Community Support Services Budget THAT rector of En Carried Machine Mammoet Services The Director of Engineering Services noted that the insurance coverage required has been reduced to $5M from $1 OM with the agreement of the County insurer, and he would meet with representatives from Presstran later today to finalize any concerns. The Chief Administrative Officer noted that staff would appreciate having some latitude in the negotiations providing the County's interests were maintained. Moved by Councillor Hofhuis Seconded by Councillor Rock THAT the appropriate signing authority be authorized and directed to sign the agreement with Mammoet Canada Eastern Limited to move three large press components between Port Stanley and St. Thomas generally in accordance with the parameters described, subject to negotiation Carried March 28, 2006 3 County Counci Roads and Bridaes One Time Grant Moved by Councillor Mcintyre Seconded by Councillor Hofhuis Ontario Budaet the 2006/07 THAT the roads and bridges grant in the amount of $2.053.333. as Included in Provincial budget, be set aside in capital and, the use of those funds later this year. to Council on THAT staff make a recommendation Carried CORRESPONDENCE the Correspondence for Consideration Government of Ontario with information concerning Regulation 535/05 and storage of ethanol-blended gasoline 1 P.M. Madill, Regional Clerk, Durham Region, with a resolution requesting the Government of Ontario take action to remove unreasonable barriers in order to allow doctors to relocate practices in Ontario from other provinces 2 Brenda Tabor, Deputy Clerk, Oxford County, with a resolution recommending the TVDSB establish Advisory Councils composed of stakeholders from each County within the Board's jurisdiction to seek input regarding the content of the Board's draft five-year Capital Plan. 3 Workers. requesting Deborah Bourque, National President, Canadian Union of Posta support for public post offices and opposition to closures 4 Item #1 The following recommendation was adopted respecting Correspondence Moved by Councillor Rock Seconded by Councillor Faulds be received and filed tem #1 THAT Correspondence Carried Item #2 The following recommendation was adopted respecting Correspondence Moved by Councillor Wilson Seconded by Councillor Acre THAT the Corporation of the County of Elgin supports the resolution from the Municipality of Durham requesting the Government of Ontario to take action to remove unreasonable barriers in order to allow doctors to relocate practices in Ontario from other provinces Carried Item #3 respecting Correspondence The following recommendation was adopted Moved by Councillor Mcintyre Seconded by Councillor Wilson THAT a letter be forwarded to the Thames Valley District School Board with an invitation to attend a future Council meeting to update Members of Council on the Board's Draft Five-Year Capital Plan; and the draft capital plan the County of Oxford regarding Carried tem #3 from THAT Correspondence be received and filed March 28, 2006 4 County Counci Item #4 The following recommendation was adopted respecting Correspondence Moved by Councillor Rock Seconded by Councillor Mcintyre Item #4 be received and filed THAT Correspondence Carried Dave McAdams, President, St. Thomas-Elgin Tourist Association, with notice of the Annual General Meeting, on April 18, 2006 at 7:00 p.m. at the St. Thomas-Elgin Public Art Centre. A nformation (Consent Items for 1 Community Transition Program Brant, Elgin, Norfolk, Oxford, News Release, re Community Transition Program Sparks Over $350 Million in Potential Investments 2 the new OMERS Act. Hon. George Smitherman, Minister of Health and Long-Term Care, thanking Warden Baldwin and Council for their continuing effort and co-operation in working with the Ministry to improve Ontario's health care system. OMERS President and CEO. with an update on Paul Haggis 3 4 Hon. Leona Dombrowsky, Minister of Agriculture, Food and Rural Affairs, thanking Warden Baldwin, Councillors Wilson, Mcintyre and Warwick, and Chief Administrative Officer Mark McDonald, for the presentation of Elgin's Rural Initiatives Committee brief at the ROMA/OGRA Conference in February. 5 Moved by Councillor Hofhuis Seconded by Councillor Acre 1-5 be received and filed tems # THAT Correspondence Carried OTHER BUSINESS Members Councillor Wilson handed out a copy of the brief presented by himself, on behalf of the Ontario Mayors for the Future of Agriculture, to the Honourable Chuck Strahl, Federal Minister of Agriculture and Agri-Food Canada, and highlighted remarks he made at the meeting. Councillor Wilson indicated he had recently attended a meeting of the Elgin Federation of Agriculture, to speak about the issues being dealt with by the Rural Initiatives Committee and the Ontario Mayors for the Future of Agriculture. Statements/In Councillor Hofhuis advised that she had been approached by a Lower-Tier road employee who is nearing retirement, that there should be recognition for combined total years of service at both the County level and at the Lower-Tier level. This matter was referred to the Management Team for discussion Warden Baldwin announced the potential relocation of an ethanol processing plant, the Integrated Grain Processors Co-operative, to be built in the industrial park in the Town of Aylmer. Elgin Community Health Centre has two new that the West Councillor Warwick announced physicians Notice of Motion - None - None Matters of Ur, March 28, 2006 5 County Counci Moved by Councillor Rock Seconded by Councillor Acre THAT we do now proceed In-Camera to discuss matters of an identifiable Individual and labour relations Carried Moved by Councillor Mcintyre Seconded by Councillor Acre report. rise and THAT we do now Carried Moved by Councillor Faulds Seconded by Councillor Acre THAT the County of Elgin hire a full-time employee in the Engineering Services Department to assist the building sciences group; and, would be 2006 for a one-year contract that THAT this employee start on or about July 1 reviewed after nine months of service and be Increased by $32.000 THAT the Budget for the Administration Building Department representing the costs for a Building Technologist. These were recorded as follows ABSENT Rock requested a recorded vote NAYS YEAS Warwick Councillor Vowe Rock Hofhuls Mcintyre Wilson Faulds Acre Baldwin 6 1 2 TOTAL of the Recorded Vote the Motion was Carried Moved by Councillor Warwick Seconded by Councillor Acre It As a resu THAT the non-union inflationary increase be set at 3% per year for 2006, 2007 and 2008 and that the increases be effective the first pay of the year and the necessary by-law be prepared. These were recorded as follows: ABSENT Vowe Rock requested a recorded vote NAYS YEAS Warwick Councillor Rock HofhUls MCintyre Wilson Faulds Acre Baldwin 6 1 2 As a result of the Recorded Vote the Motion was Carried TOTAL March 28, 2006 6 County Counci et - Director of Financial Services Moved by Councillor Rock Seconded by Councillor Warwick the 2006 capital budget allocation be Increased by a minimum of 3% for 2006: and least 3% to increase the capital budget allocation by at n principle THAT Council agree each year; and, THAT THAT Council be apprised each year of the need for the Increase Carried reconvened at 12:55 P.M The Director of Financial Services highlighted the changes to the draft budget, noting the Province would be reconciling the CRF revenue for 2005 and an amount of $175,000 has been placed in the budget. and recessed at 12:08 P.M Counci the proposed 2006 draft hts the changes to The Director of Financial Services highlighted budget for Councils consideration 2006 Proposed Com $33.89 tax increase per household for the year. Disposition of surplus funds of $822,000.96 Increased ambulance funding $350,000 (shared with City) Set up reserves for Terrace Lodge of $250,000 beginning this year; $100.000 to soften the loss of OMPF funding; and for an economic development officer. Moved by Councillor Warwick Seconded by Councillor Acre Levy of THAT the 2006 County Composite Budget be approved resulting in a Net $19,256,302 representing a tax levy increase of 4.33% over 2005 rates Carried Moved by Councillor Faulds Seconded by Councillor Wilson THAT we do now adopt the recommendations of the Committee Of The Whole Counci Carried BY-LAWS Moved by Councillor Hofhuis Seconded by Councillor Mcintyre THAT By-Law No. 06-08 "Being a By-Law to Provide for the Adoption of the 2006 Budget of the Corporation of the County of Elgin and to Establish the 2006 Tax Ratios, and to Establish the 2006 Tax Rates for the County of Constituent Municipalities" be read a first and second time. Carried Moved by Councillor Faulds Seconded by Councillor Warwick THAT By-Law No. 06-08 be read a third time and finally passed Carried March 28, 2006 7 County Counci Moved by Councillor Wilson Seconded by Councillor Rock THAT By-Law No. 06-09 "A By-Law to Confirm Proceedings of the MUnicipal Council of the Corporation of the County of Elgin at the March 28th, 2006 Meeting" be read a first and second time Carried Moved by Councillor Hofhuis Seconded by Councillor Mcintyre THAT By-Law No. 06-09 be read a third time and finally passed Carried ADJOURNMENT Moved by Councillor Rock Seconded by Councillor Acre 2006 11 Paul Baldwin Warden to meet again at 9:00 AM. on Apri Carried 09 P.M 1 THAT we do now adjourn Chief