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May 16, 2006 Minutes COUNTY COUNCIL 16.2006 Tuesday, May n The Elgin County Council met this day at the Administration Building, at 9:00 AM accordance with adjournment, with all members present except Councillor Wilson Warden Baldwin In the Chair. Moved by Councillor Vowel Seconded by Councillor Rock 25. 2006 be adopted the meeting held on Apri the minutes from THAT Carried DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - None DELEGATIONS Ms. Jackie Van Ryswyk, Elgin-St. Thomas Health Unit, attended at 9:00 AM. to update Council on the requirements of the Smoke-Free Ontario Act, that becomes effective May 31,2006. Ms. Van Ryswyk presented the Health Unit's strategy of Prevention, Cessation and Protection with a goal of a 20% decrease in per capita tobacco use by 2007. Legislation requires that all enclosed workplaces and public buildings are smoke-free, all items such as ashtrays removed and smoking rooms are closed by May 31,2006. Controlled smoking areas, with strict regulations, may be utilized for Long-Term Care Homes. Signage is available from the Health Unit for posting in public buildings. Provincial Offences Officers will ticket offenders and fines recovered are returned through the usual process to the affected municipality. Warden Baldwin thanked the delegation for attending and the delegation left at 9:20 AM. Ms. Janet McEwen and Mr. Bob Habkirk, Chairs, South West Local Health Integration Network (LHIN) attended at 9:15 AM. to update Council on the role of the South West LHIN. LHINs are responsible for planning, integrating and funding local health services The objective is to provide a patient focussed service, to improve accessibility of health services, to move people more easily through the health system, and to enhance local accountability through engagement of the community in local health system planning. Provincial funding for Long-Term Care Homes operations budgets will be distributed by the LHIN's. LHIN's are required to sign performance agreements with the Province and the County would sign an accountability agreement with the LHIN. Warden Baldwin introduced St. Thomas Alderman Marie Turvey and thanked her for attending. Warden Baldwin thanked the delegation for attending and the delegation left at 9:55 AM. Moved by Councillor Acre Seconded by Councillor Warwick THAT the presentations from the Elgin-St. Thomas Health Unit on the Smoke-Free Ontario Act and the update from South West Local Health Integration Network be received and filed. Carried Moved by Councillor Faulds Seconded by Councillor Mcintyre THAT we do now move Into Committee Of The Whole Counci Carried 16.2006 May 2 County Counci REPORTS Smoke-Free Ontario Act - Human Resources Co-Ordinator Moved by Councillor Rock Seconded by Councillor Hofhuis the Smoke-Free Ontario THAT each County Director ensure and maintain compliance with Act; and, the Workplace be approved: and the Human from THAT the report "Smoke-Free Ontario Act" dated May 2. 2006 Resources Co-Ordinator, be received and filed THAT Human Resources Policy 8.200 Smoking In Carried Council discussed, among other items, the pros and cons of declaring all three Homes as non-smoking; the significant cost of constructing smoking rooms at one or all three Homes; admission restrictions; smoking cessation programs and related costs; monitoring efforts by staff of Residents who smoke; and awareness of the legislation to Residents and their families. Moved by Councillor Rock Seconded by Councillor Vowel THAT staff be directed to close the existing smoking rooms in each Long-Term Care Home on May 31,2006, in order to comply with the provincial government's Smoke-Free Ontario Act; and, THAT a smoking cessation program be provided and implemented In the County Homes as soon as possible to assist those Residents who currently smoke. Carried Audit - Human Resources Coordinator Moved by Councillor Hofhuis Seconded by Councillor Mcintyre Disabilit THAT Acclaim Ability Management Inc. be authorized to perform a Disability Management Audit for the County of Elgin at an upset limit of $3,500.00; and, the WSIB reserve the funding for the audit to be taken from THAT Carried Reauest - Director of Financial ital Foundation Grant n General Has St. Thomas-E Services Moved by Councillor Faulds Seconded by Councillor Rock THAT a grant of $50,000.00 towards the St. Thomas-Elgin General Hospital Foundation campaign "Supporting Our Best to Be the Best... Our Nurses are Worth a Million", be considered during the 2007 budget deliberations Carried 16,2006 May 3 County Counci 2006 - Director of Financial Services arison to March 31 Moved by Councillor Hofhuis Seconded by Councillor Vowel Bud the from 2006 THAT the report "Budget Comparison to March 31,2006. dated May 1 Director of Financial Services be received and filed. Carried us - Director of Financial Services Moved by Councillor Hofhuis Seconded by Councillor Faulds THAT the 2005 surplus of $822,096 be utilized to fund projects as set out in the report entitled "2005 Budget Surplus", dated May 1. 2006. from the Director of Financial Services Carried - Director of Financial Services Council requested that all future reports indicating road numbers also include road names for ease of identification. Suggestions for reserve amounts for the proposed ambulance station in Aylmer are to be forwarded for the 2007 budget deliberations. Council directed staff to research and report on legislation or other criteria that governs the replacement schedule of defibrillators. Reserved AmbUlance Fundin Moved by Councillor Rock Seconded by Councillor Mcintyre THAT the additional ambulance funding received from the Province in the amount of $301,607 be used to: increase the ambulance reserve by $50,000; increase the capital balance for ambulance replacement by $101,607; and increase roads capital by $150,000 to be applied towards Road 26 (St. George Street) resurfacing. Carried Clerk M.E. & Suzie's Reauest for a Count Moved by Councillor Hofhuis Seconded by Councillor Acre business be r THAT the request from M.E. & Suzie's to receive a County Flag to fly on the received and filed. Carried of Road Infrastructure Moved by Councillor Mcintyre Seconded by Councillor Vowel Canadian TODS H THAT the County of Elgin supports the St. Thomas-Elgin Tourist Association In not renewing their contract with Canadian TODS for two signs on Highway 401. Carried 16.2006 eed Limits m Construction Zones - Manaoer of May 4 County Counci re Moved by Councillor Rock Seconded by Councillor Faulds THAT the Director of Engineering Services be delegated the authority to designate construction zones on Elgin County Roads, and with that authority, be able to lower the speed limit within the zone as permitted under the Highway Traffic Act; and, the necessary by-law be prepared THAT Carried acement - Manaoer of Road COMRIF Intake #2 - New Sarum Bridae Re Infrastructure Moved by Councillor Rock Seconded by Councillor Hofhuis THAT the Warden and the Chief Administrative Officer are authorized and directed to execute the funding agreement for the replacement of the New Sarum Bridge under the Canada-Ontario Municipal Rural Infrastructure Fund (COMRIF) Intake Two; and, the necessary by-law be prepared THAT Carried Moved by Councillor Faulds Seconded by Councillor Warwick THAT Niagara Crack Sealing be selected to provide Asphalt Crack Sealing, Contract No 6090-06-05 at their submitted price of $212,181 inclusive of all taxes and, THAT Duncor Enterprises Inc. be selected to apply Micro Surfacing Type 3 and Polymer Modified Slurry Seal Type 2, Contract No. 6250-06 at their submitted price of $845,396.30 inclusive of all taxes; and, THAT the Warden and the Chief Administrative Officer be authorized to enter into an agreement for Asphalt Crack Sealing No. 6090-06-05 and Micro Surfacing Type 3 and Polymer Modified Slurry Seal Type 2, Contract No. 6250-06. Carried uotation Award - Su ! and Installation of Floorin and Schluter Edae Protection in Whitelock Area. Bobier Villa - Construction Technoloaist. Purchasino Co- Ordinator Moved by Councillor Acre Seconded by Councillor Mcintyre THAT Bernardo Group be selected to supply all labour, equipment and materials for the replacement of flooring, repairing minor debonding issues and improving the esthetics in Whitelock Place at Bobier Villa, at their submitted price of $31 ,050.01 inclusive of all taxes and, be realized from other capital projects Carried of $6.050 wi the shortfa THAT 16,2006 May Roads - Director of En 5 rounds Adiacent to Count County Counci Des nated Pia Services The Director of Engineering Services noted that for liability purposes playgrounds reqUire signage. The County would provide the materials with the lower-tier installing the signage Councillor Faulds noted an editorial amendment to the item listed as Lyons Community Centre & Ball Park, which should read South Dorchester Community Centre & Ball Park. Moved by Councillor Rock Seconded by Councillor Vowe THAT the County of Elgin purchase the "Playground Ahead" signs for the designated playgrounds as reported by the municipalities; and to erect this signage at their cost. the municipalities be requested THAT Carried Services Talbot Line Rehabilitation - Director of En Moved by Councillor Mcintyre Seconded by Councillor Vowe THAT the monies received from the Provincial Government of $2,053,333 (Capita Reserves) as part of the 2006 Budget be allocated to the Talbot Line Reserve and (Federal Gas Tax 136 THAT the monies received from the Federal Government of $3.925 Reserve) be re-allocated to the Talbot Line Reserve and Line In the Municipality of Dutton/Dunwich in THAT engineering be completed on Talbot 2006. Carried Services - Director of En Dexter Line Environmental Assessment Phase Moved by Councillor Faulds Seconded by Councillor Rock relocation of Elgin County THAT the Problem Statement for the Class EA for the Proposed Road 24 ( Dexter Line), be as follows The section of County Road 24 (Dexter Line) west of Port Bruce, that is located near the Lake Erie shoreline (primarily Lots 1, 2 and 3, Concession 1, Township of Malahide, and Lots 24,25,26,27, and 28, Concession 1, Municipality of Central Elgin, is subject to dangerous shoreline erosion. A long term, cost-effective solution is required that meet the needs of the County of Elgin and is consistent with the provisions of the Provincial Statement, 2005. The preferred solution should also be one that maintains an access road to the Port Bruce community from the west, which does not cross Catfish Creek. Preliminary studies indicate that the preferred solution will require the relocation of a portion of County Road 24 and/or shoreline protection. Road relocation will need to include provisions for local property access to the new road, and address the closure and disposition of the existing road section. Where shoreline protection is proposed, consideration is required to minimize any possible adverse environmental impacts. A permanent access route will be needed to construct and maintain all erosion protection structures, possibly requiring property or easement; and also, on THAT Spriet Associates complete Phase 1 Municipal Class Environmental Assessment Dexter Line at a price of $13,950 (exclusive of GST); and also 16,2006 Miscellaneous May 6 the approved Capital Budget County Counci THAT funds for this project be allocated from Engineering Services". Carried turbines Services to tour the wind The Township of Malahide extended an Invitation to Counci recently put into operation Nova Scotia Line Tourism Kiosk - Director of En Moved by Councillor Acre Seconded by Councillor Faulds THAT Option #3 in the report entitled "Nova Scotia Line Tourism Kiosk" dated May 10, 2006 from the Director of Engineering Services be approved, permitting the Municipality of Bayham to install a tourism kiosk on Nova Scotia Line at Brown Road. Carried e IV Lift Bridae. Closure for Structural Repairs - Director of En es The Director of Engineering Services was instructed to ensure that the King George IV Lift Bridge be closed to vehicular traffic for no more than four days during the week of May 29, 2006, to permit necessary structural repairs Moved by Councillor Mcintyre Seconded by Councillor Acre THAT the report "King George IV Lift Bridge - Closure for Structural Repairs" dated May 3 2006, from the Director of Engineering Services. be received and filed. Carried Services Museum Update - Director of Libra Moved by Councillor Warwick Seconded by Councillor Faulds EI the public as of June 30 THAT the Elgin County Museum at 32 Talbot Street shall close to 2006, to help facilitate the move to the new location and. THAT notices be placed in local newspapers and on the Museum and County websites two weeks in advance of the closing date. Carried CORRESPONDENCE Correspondence for Consideration Township of Hamilton, with a resolution regarding ethanol plants, funded by all levels of government, be supplied by Canadian Grains produced by Canadian farmers and paid at a fair and profitable price. 1 County of Prince Edward, with a resolution requesting the Provincial and Federa Governments to take immediate action to address the current farm income crisis and develop long-term strategies to resolve farm issues 2 K. Elizabeth Fulton, CAO/Clerk, County of Frontenac, with a resolution petitioning the Province of Ontario, through the Ministry of Labour, to exempt paramedics from Part VII of the Employment Standards Act, as amended, and to require meal breaks and hours of work to be negotiated in the local collective agreements. 3 May 16, 2006 Betty de Haan, CAO/Clerk, Township of South Stormont, with a resolution requesting that the upcoming Federal budget reflect the necessary financial assistance to farmers. in the form of a long-term plan to be finalized in this calendar year. 7 County Counci 4 Item #1 recommendation was adopted respecting Correspondence Moved by Councillor Mcintyre Seconded by Councillor Faulds The following be received and filed Item #1 THAT Correspondence Carried tem #2 recommendation was adopted respecting Correspondence Moved by Councillor Rock Seconded by Councillor Hofhuls The following THAT the Corporation of the County of Elgin supports the resolution from the County of Prince Edward requesting the Provincial and Federal Governments to take immediate action to address the current farm income crisis and develop long-term strategies to resolve farm issues Carried Item #3 The following recommendation was adopted respecting Correspondence Moved by Councillor Faulds Seconded by Councillor Rock THAT the Corporation of the County of Elgin reaffirm its support for the resolution from the County of Frontenac petitioning the Province of Ontario, through the Ministry of Labour, to exempt paramedics from Part VII of the Employment Standards Act, as amended, and to require meal breaks and hours of work to be negotiated in the local collective agreements. Carried Item #4 recommendation was adopted respecting Correspondence Moved by Councillor Hofhuis Seconded by Councillor Mcintyre The following THAT the Corporation of the County of Elgin supports the resolution from the Township of South Stormont requesting that the upcoming Federal budget reflect the necessary financial assistance to farmers, in the form of a long-term plan to be finalized in this calendar year. Carried B. Funes, Executive Correspondence Officer, Office of the Prime Minister, acknowledging Council's support of the resolution from the Town of Halton Hills regarding infrastructure and the distribution of federal gas tax revenues A nformation (Consent Items for 1 AMO Member Communication ALERT, a) "2006 Federal Budget Will Help Ontario Municipalities"; b) "Public Health Capacity Review Committee Releases Final Report" . 2 Hon. Steve Peters, M.P.P., Elgin-Middlesex-London, with copy of correspondence to 1) Hon. George Smitherman, the Minister of Health and Long-Term Care, concerning unreasonable barriers to physicians relocating their medical practices to Ontario; 2) from Hon. John Gerretsen, Minister of Municipal Affairs and Housing, concerning Ontario Municipal Employees Retirement System Act. 3 16,2006 Rosalie J. Penny, Vice-President, Customer Relations, Municipal Property Assessment Corporation, concerning the Preliminary Lists of Electors and encouraging municipalities to take advantage of the supplemental lists available May 8 County Counci 4 Beverly Stevenson, Rabies Research and Development Unit, MInistry of Natura Resources. with an update on the 2006 Ontario rabies control operations 5 Marilyn Wang, Director/A, Ministry of Health and Long-Term Care, acknowledging Council's support of the resolution from the Township of Malahide requesting increased access to physician care in Ontario. 6 Cynthia St. John, Chief Administrative Officer, Elgin St. Thomas Health Unit, regarding the 2006 West Nile Virus Budget and the amount to be paid by the County towards the program 7 Joy L. McLeod, Assistant and Chief, Business Services, Ministry of Community Safety and Correctional Services, advising that the County's JEPP application for federal funding for the fiscal year 2006/2007 has been approved for $2,819.29, to be applied to a generator for back-up Emergency Operations Centre. 8 Province Honours Municipal Officials' Association of Municipalities of Ontario with: 1) 2006 AMO Conference agenda and Companion Program information update 2) Request for Nominations for the 2006- 2007 AMO Board of Directors. " Ontario News Release Communique 9 10 Premier Dalton McGUlnty, acknowledging Council's resolution concerning removing unreasonable barriers in order to allow doctors to relocate practices in Ontario from other provinces 11 with the 2005 Annual Report and Corporation Municipal Property Assessment Financial Statements 12 Record One Electronic Patient Hospital Media Release St. Thomas-Elgin Genera Step Closer at STEGH" 13 the Cliff Evanitski, Chairman, Long Point Region Conservation Authority, announcing retirement of Jim Oliver, General Manager. 14 Larry Brennan, Episcopal Director, Administrative Services, Diocese of London, with correspondence from Bishop Ronald P. Fabbro, CSB, Bishop of London, concerning recent announcements of Parish Reorganization in the Diocese of London. 15 Dan Mathieson, Mayor, City of Stratford, with information concerning "Civic Night' June 22nd, 2006 for the performance of "South Pacific" at the Avon Theatre. 16 Good Budget Federa Members' Advisory' Federation of Canadian Municipalities News for Municipal Governments" 17 Correspondence concerning Item #2(b), Councillor Faulds requested clarification of the Public Health Capacity Review. Councillor Mcintyre indicated that the Elgin-St. Thomas Health Unit Board would be reviewing it at their next meeting Correspondence concerning Item #8, Councillor Warwick thanked staff for their assistance and the government for granting approval of the JEPP application Correspondence concerning Item #14, Councillor Faulds asked if the County would send representation to the event and the Warden indicated he could attend if the pertinent information is forwarded. 16.2006 May 9 County Counci Moved by Councillor Rock Seconded by Councillor Vowel Items #1-17 be received and filed THAT Correspondence Carried OTHER BUSINESS Members - None Statements/In Notice of Motion - None - None Moved by Councillor Hofhuis Seconded by Councillor Vowel Matters of Ur, THAT we do now proceed In-Camera to discuss property and negotiation matters Carried Moved by Councillor Rock Seconded by Councillor Acre report. rise and THAT we do now Carried Moved by Councillor Hofhuis Seconded by Councillor Warwick the confidential report regarding a property matter be received and filed THAT Carried Moved by Councillor Faulds Seconded by Councillor Mcintyre THAT in the event that C.U.P.E., Local 841.6 (Elgin County Library Staff), decides strike, the Director of Library Services and the Director of Human Resources are authorized and directed to implement such action as deemed necessary in accordance with the Council approved Strike Plan/Manual. to Carried Unanimously. Moved by Councillor Acre Seconded by Councillor Warwick THAT we do adopt the recommendations of the Committee Of The Whole Counci Carried BY-LAWS Moved by Councillor Hofhuis Seconded by Councillor Rock THAT By-Law No. 06-12 "Being a By-Law to Authorize the County of Elgin to Enter a Funding Agreement with Her Majesty The Queen in Right of Ontario, as Represented by the Minister of Municipal Affairs and Housing, Respecting the Canada-Ontario Municipal Rural Infrastructure Fund Intake Two" be read a first and second time Carried 16,2006 May 10 County Counci Moved by Councillor Faulds Seconded by Councillor Mcintyre time and finally passed THAT By-Law No. 06-12 be read a third Carried Moved by Councillor Vowel Seconded by Councillor Acre THAT By-Law No. 06-13 "Being a By-Law to Authorize the Director of Engineering Services to Temporarily Close County Roads for Construction Purposes and to Establish Lower Speed Rates in Construction Zones on Roads within the County of Elgin Road System" be read a first and second time. Carried Moved by Councillor Warwick Seconded by Councillor Hofhuis THAT By-Law No. 06-13 be read a third time and finally passed Carried Moved by Councillor Rock Seconded by Councillor Faulds THAT By-Law No. 06-14 "A By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the May 16th, 2006 Meeting" be read a first and second time Carried Moved by Councillor Mcintyre Seconded by Councillor Acre third time and finally passed THAT By-Law No. 06-14 be read a Carried Moved by Councillor Vowe Seconded by Councillor Warwick 13.2006 at 9:00 AM r/' It'" .-/.' '/:~...;. .' ;::;'::';::;" ~, I ?tC;-:@~~~ Paul Baldwin Warden to meet again on June THAT we do now adjourn at 12:33 P.M