May 16, 2006 Minutes
COUNTY COUNCIL
16.2006
Tuesday, May
n
The Elgin County Council met this day at the Administration Building, at 9:00 AM
accordance with adjournment, with all members present except Councillor Wilson
Warden Baldwin In the Chair.
Moved by Councillor Vowel
Seconded by Councillor Rock
25. 2006 be adopted
the meeting held on Apri
the minutes from
THAT
Carried
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF -
None
DELEGATIONS
Ms. Jackie Van Ryswyk, Elgin-St. Thomas Health Unit, attended at 9:00 AM. to update
Council on the requirements of the Smoke-Free Ontario Act, that becomes effective May
31,2006. Ms. Van Ryswyk presented the Health Unit's strategy of Prevention, Cessation
and Protection with a goal of a 20% decrease in per capita tobacco use by 2007.
Legislation requires that all enclosed workplaces and public buildings are smoke-free, all
items such as ashtrays removed and smoking rooms are closed by May 31,2006.
Controlled smoking areas, with strict regulations, may be utilized for Long-Term Care
Homes. Signage is available from the Health Unit for posting in public buildings.
Provincial Offences Officers will ticket offenders and fines recovered are returned through
the usual process to the affected municipality. Warden Baldwin thanked the delegation for
attending and the delegation left at 9:20 AM.
Ms. Janet McEwen and Mr. Bob Habkirk, Chairs, South West Local Health Integration
Network (LHIN) attended at 9:15 AM. to update Council on the role of the South West
LHIN. LHINs are responsible for planning, integrating and funding local health services
The objective is to provide a patient focussed service, to improve accessibility of health
services, to move people more easily through the health system, and to enhance local
accountability through engagement of the community in local health system planning.
Provincial funding for Long-Term Care Homes operations budgets will be distributed by
the LHIN's. LHIN's are required to sign performance agreements with the Province and
the County would sign an accountability agreement with the LHIN. Warden Baldwin
introduced St. Thomas Alderman Marie Turvey and thanked her for attending. Warden
Baldwin thanked the delegation for attending and the delegation left at 9:55 AM.
Moved by Councillor Acre
Seconded by Councillor Warwick
THAT the presentations from the Elgin-St. Thomas Health Unit on the Smoke-Free Ontario
Act and the update from South West Local Health Integration Network be received and
filed.
Carried
Moved by Councillor Faulds
Seconded by Councillor Mcintyre
THAT we do now move Into Committee Of The Whole Counci
Carried
16.2006
May
2
County Counci
REPORTS
Smoke-Free Ontario Act - Human Resources Co-Ordinator
Moved by Councillor Rock
Seconded by Councillor Hofhuis
the Smoke-Free Ontario
THAT each County Director ensure and maintain compliance with
Act; and,
the Workplace be approved: and
the Human
from
THAT the report "Smoke-Free Ontario Act" dated May 2. 2006
Resources Co-Ordinator, be received and filed
THAT Human Resources Policy 8.200 Smoking In
Carried
Council discussed, among other items, the pros and cons of declaring all three Homes as
non-smoking; the significant cost of constructing smoking rooms at one or all three
Homes; admission restrictions; smoking cessation programs and related costs; monitoring
efforts by staff of Residents who smoke; and awareness of the legislation to Residents and
their families.
Moved by Councillor Rock
Seconded by Councillor Vowel
THAT staff be directed to close the existing smoking rooms in each Long-Term Care
Home on May 31,2006, in order to comply with the provincial government's Smoke-Free
Ontario Act; and,
THAT a smoking cessation program be provided and implemented In the County Homes
as soon as possible to assist those Residents who currently smoke.
Carried
Audit - Human Resources Coordinator
Moved by Councillor Hofhuis
Seconded by Councillor Mcintyre
Disabilit
THAT Acclaim Ability Management Inc. be authorized to perform a Disability Management
Audit for the County of Elgin at an upset limit of $3,500.00; and,
the WSIB reserve
the funding for the audit to be taken from
THAT
Carried
Reauest - Director of Financial
ital Foundation Grant
n General Has
St. Thomas-E
Services
Moved by Councillor Faulds
Seconded by Councillor Rock
THAT a grant of $50,000.00 towards the St. Thomas-Elgin General Hospital Foundation
campaign "Supporting Our Best to Be the Best... Our Nurses are Worth a Million", be
considered during the 2007 budget deliberations
Carried
16,2006
May
3
County Counci
2006 - Director of Financial Services
arison to March 31
Moved by Councillor Hofhuis
Seconded by Councillor Vowel
Bud
the
from
2006
THAT the report "Budget Comparison to March 31,2006. dated May 1
Director of Financial Services be received and filed.
Carried
us - Director of Financial Services
Moved by Councillor Hofhuis
Seconded by Councillor Faulds
THAT the 2005 surplus of $822,096 be utilized to fund projects as set out in the report
entitled "2005 Budget Surplus", dated May 1. 2006. from the Director of Financial
Services
Carried
- Director of Financial Services
Council requested that all future reports indicating road numbers also include road names
for ease of identification. Suggestions for reserve amounts for the proposed ambulance
station in Aylmer are to be forwarded for the 2007 budget deliberations. Council directed
staff to research and report on legislation or other criteria that governs the replacement
schedule of defibrillators.
Reserved AmbUlance Fundin
Moved by Councillor Rock
Seconded by Councillor Mcintyre
THAT the additional ambulance funding received from the Province in the amount of
$301,607 be used to: increase the ambulance reserve by $50,000; increase the capital
balance for ambulance replacement by $101,607; and increase roads capital by $150,000
to be applied towards Road 26 (St. George Street) resurfacing.
Carried
Clerk
M.E. & Suzie's Reauest for a Count
Moved by Councillor Hofhuis
Seconded by Councillor Acre
business be
r
THAT the request from M.E. & Suzie's to receive a County Flag to fly on the
received and filed.
Carried
of Road Infrastructure
Moved by Councillor Mcintyre
Seconded by Councillor Vowel
Canadian TODS H
THAT the County of Elgin supports the St. Thomas-Elgin Tourist Association In not
renewing their contract with Canadian TODS for two signs on Highway 401.
Carried
16.2006
eed Limits m Construction Zones - Manaoer of
May
4
County Counci
re
Moved by Councillor Rock
Seconded by Councillor Faulds
THAT the Director of Engineering Services be delegated the authority to designate
construction zones on Elgin County Roads, and with that authority, be able to lower the
speed limit within the zone as permitted under the Highway Traffic Act; and,
the necessary by-law be prepared
THAT
Carried
acement - Manaoer of Road
COMRIF Intake #2 - New Sarum Bridae Re
Infrastructure
Moved by Councillor Rock
Seconded by Councillor Hofhuis
THAT the Warden and the Chief Administrative Officer are authorized and directed to
execute the funding agreement for the replacement of the New Sarum Bridge under the
Canada-Ontario Municipal Rural Infrastructure Fund (COMRIF) Intake Two; and,
the necessary by-law be prepared
THAT
Carried
Moved by Councillor Faulds
Seconded by Councillor Warwick
THAT Niagara Crack Sealing be selected to provide Asphalt Crack Sealing, Contract No
6090-06-05 at their submitted price of $212,181 inclusive of all taxes and,
THAT Duncor Enterprises Inc. be selected to apply Micro Surfacing Type 3 and Polymer
Modified Slurry Seal Type 2, Contract No. 6250-06 at their submitted price of $845,396.30
inclusive of all taxes; and,
THAT the Warden and the Chief Administrative Officer be authorized to enter into an
agreement for Asphalt Crack Sealing No. 6090-06-05 and Micro Surfacing Type 3 and
Polymer Modified Slurry Seal Type 2, Contract No. 6250-06.
Carried
uotation Award - Su ! and Installation of Floorin and Schluter Edae Protection
in Whitelock Area. Bobier Villa - Construction Technoloaist. Purchasino Co-
Ordinator
Moved by Councillor Acre
Seconded by Councillor Mcintyre
THAT Bernardo Group be selected to supply all labour, equipment and materials for the
replacement of flooring, repairing minor debonding issues and improving the esthetics in
Whitelock Place at Bobier Villa, at their submitted price of $31 ,050.01 inclusive of all taxes
and,
be realized from other capital projects
Carried
of $6.050 wi
the shortfa
THAT
16,2006
May
Roads - Director of En
5
rounds Adiacent to Count
County Counci
Des nated Pia
Services
The Director of Engineering Services noted that for liability purposes playgrounds reqUire
signage. The County would provide the materials with the lower-tier installing the signage
Councillor Faulds noted an editorial amendment to the item listed as Lyons Community
Centre & Ball Park, which should read South Dorchester Community Centre & Ball Park.
Moved by Councillor Rock
Seconded by Councillor Vowe
THAT the County of Elgin purchase the "Playground Ahead" signs for the designated
playgrounds as reported by the municipalities; and
to erect this signage at their cost.
the municipalities be requested
THAT
Carried
Services
Talbot Line Rehabilitation - Director of En
Moved by Councillor Mcintyre
Seconded by Councillor Vowe
THAT the monies received from the Provincial Government of $2,053,333 (Capita
Reserves) as part of the 2006 Budget be allocated to the Talbot Line Reserve and
(Federal Gas Tax
136
THAT the monies received from the Federal Government of $3.925
Reserve) be re-allocated to the Talbot Line Reserve and
Line In the Municipality of Dutton/Dunwich in
THAT engineering be completed on Talbot
2006.
Carried
Services
- Director of En
Dexter Line Environmental Assessment Phase
Moved by Councillor Faulds
Seconded by Councillor Rock
relocation of Elgin County
THAT the Problem Statement for the Class EA for the Proposed
Road 24 ( Dexter Line), be as follows
The section of County Road 24 (Dexter Line) west of Port Bruce, that is located
near the Lake Erie shoreline (primarily Lots 1, 2 and 3, Concession 1, Township of
Malahide, and Lots 24,25,26,27, and 28, Concession 1, Municipality of Central
Elgin, is subject to dangerous shoreline erosion. A long term, cost-effective
solution is required that meet the needs of the County of Elgin and is consistent
with the provisions of the Provincial Statement, 2005. The preferred solution
should also be one that maintains an access road to the Port Bruce community
from the west, which does not cross Catfish Creek.
Preliminary studies indicate that the preferred solution will require the relocation of
a portion of County Road 24 and/or shoreline protection. Road relocation will
need to include provisions for local property access to the new road, and address
the closure and disposition of the existing road section. Where shoreline
protection is proposed, consideration is required to minimize any possible adverse
environmental impacts. A permanent access route will be needed to construct
and maintain all erosion protection structures, possibly requiring property or
easement; and also,
on
THAT Spriet Associates complete Phase 1 Municipal Class Environmental Assessment
Dexter Line at a price of $13,950 (exclusive of GST); and also
16,2006
Miscellaneous
May
6
the approved Capital Budget
County Counci
THAT funds for this project be allocated from
Engineering Services".
Carried
turbines
Services
to tour the wind
The Township of Malahide extended an Invitation to Counci
recently put into operation
Nova Scotia Line Tourism Kiosk - Director of En
Moved by Councillor Acre
Seconded by Councillor Faulds
THAT Option #3 in the report entitled "Nova Scotia Line Tourism Kiosk" dated May 10,
2006 from the Director of Engineering Services be approved, permitting the Municipality of
Bayham to install a tourism kiosk on Nova Scotia Line at Brown Road.
Carried
e IV Lift Bridae. Closure for Structural Repairs - Director of En
es
The Director of Engineering Services was instructed to ensure that the King George IV Lift
Bridge be closed to vehicular traffic for no more than four days during the week of May 29,
2006, to permit necessary structural repairs
Moved by Councillor Mcintyre
Seconded by Councillor Acre
THAT the report "King George IV Lift Bridge - Closure for Structural Repairs" dated May 3
2006, from the Director of Engineering Services. be received and filed.
Carried
Services
Museum Update - Director of Libra
Moved by Councillor Warwick
Seconded by Councillor Faulds
EI
the public as of June 30
THAT the Elgin County Museum at 32 Talbot Street shall close to
2006, to help facilitate the move to the new location and.
THAT notices be placed in local newspapers and on the Museum and County websites
two weeks in advance of the closing date.
Carried
CORRESPONDENCE
Correspondence for Consideration
Township of Hamilton, with a resolution regarding ethanol plants, funded by all levels
of government, be supplied by Canadian Grains produced by Canadian farmers and
paid at a fair and profitable price.
1
County of Prince Edward, with a resolution requesting the Provincial and Federa
Governments to take immediate action to address the current farm income crisis and
develop long-term strategies to resolve farm issues
2
K. Elizabeth Fulton, CAO/Clerk, County of Frontenac, with a resolution petitioning the
Province of Ontario, through the Ministry of Labour, to exempt paramedics from Part
VII of the Employment Standards Act, as amended, and to require meal breaks and
hours of work to be negotiated in the local collective agreements.
3
May 16, 2006
Betty de Haan, CAO/Clerk, Township of South Stormont, with a resolution requesting
that the upcoming Federal budget reflect the necessary financial assistance to
farmers. in the form of a long-term plan to be finalized in this calendar year.
7
County Counci
4
Item #1
recommendation was adopted respecting Correspondence
Moved by Councillor Mcintyre
Seconded by Councillor Faulds
The following
be received and filed
Item #1
THAT Correspondence
Carried
tem #2
recommendation was adopted respecting Correspondence
Moved by Councillor Rock
Seconded by Councillor Hofhuls
The following
THAT the Corporation of the County of Elgin supports the resolution from the County of
Prince Edward requesting the Provincial and Federal Governments to take immediate
action to address the current farm income crisis and develop long-term strategies to
resolve farm issues
Carried
Item #3
The following recommendation was adopted respecting Correspondence
Moved by Councillor Faulds
Seconded by Councillor Rock
THAT the Corporation of the County of Elgin reaffirm its support for the resolution from the
County of Frontenac petitioning the Province of Ontario, through the Ministry of Labour, to
exempt paramedics from Part VII of the Employment Standards Act, as amended, and to
require meal breaks and hours of work to be negotiated in the local collective agreements.
Carried
Item #4
recommendation was adopted respecting Correspondence
Moved by Councillor Hofhuis
Seconded by Councillor Mcintyre
The following
THAT the Corporation of the County of Elgin supports the resolution from the Township of
South Stormont requesting that the upcoming Federal budget reflect the necessary
financial assistance to farmers, in the form of a long-term plan to be finalized in this
calendar year.
Carried
B. Funes, Executive Correspondence Officer, Office of the Prime Minister,
acknowledging Council's support of the resolution from the Town of Halton Hills
regarding infrastructure and the distribution of federal gas tax revenues
A
nformation (Consent
Items for
1
AMO Member Communication ALERT, a) "2006 Federal Budget Will Help Ontario
Municipalities"; b) "Public Health Capacity Review Committee Releases Final
Report" .
2
Hon. Steve Peters, M.P.P., Elgin-Middlesex-London, with copy of correspondence to
1) Hon. George Smitherman, the Minister of Health and Long-Term Care, concerning
unreasonable barriers to physicians relocating their medical practices to Ontario; 2)
from Hon. John Gerretsen, Minister of Municipal Affairs and Housing, concerning
Ontario Municipal Employees Retirement System Act.
3
16,2006
Rosalie J. Penny, Vice-President, Customer Relations, Municipal Property
Assessment Corporation, concerning the Preliminary Lists of Electors and
encouraging municipalities to take advantage of the supplemental lists available
May
8
County Counci
4
Beverly Stevenson, Rabies Research and Development Unit, MInistry of Natura
Resources. with an update on the 2006 Ontario rabies control operations
5
Marilyn Wang, Director/A, Ministry of Health and Long-Term Care, acknowledging
Council's support of the resolution from the Township of Malahide requesting
increased access to physician care in Ontario.
6
Cynthia St. John, Chief Administrative Officer, Elgin St. Thomas Health Unit,
regarding the 2006 West Nile Virus Budget and the amount to be paid by the County
towards the program
7
Joy L. McLeod, Assistant and Chief, Business Services, Ministry of Community
Safety and Correctional Services, advising that the County's JEPP application for
federal funding for the fiscal year 2006/2007 has been approved for $2,819.29, to be
applied to a generator for back-up Emergency Operations Centre.
8
Province Honours Municipal Officials'
Association of Municipalities of Ontario with: 1) 2006 AMO Conference agenda and
Companion Program information update 2) Request for Nominations for the 2006-
2007 AMO Board of Directors.
"
Ontario News Release Communique
9
10
Premier Dalton McGUlnty, acknowledging Council's resolution concerning removing
unreasonable barriers in order to allow doctors to relocate practices in Ontario from
other provinces
11
with the 2005 Annual Report and
Corporation
Municipal Property Assessment
Financial Statements
12
Record One
Electronic Patient
Hospital Media Release
St. Thomas-Elgin Genera
Step Closer at STEGH"
13
the
Cliff Evanitski, Chairman, Long Point Region Conservation Authority, announcing
retirement of Jim Oliver, General Manager.
14
Larry Brennan, Episcopal Director, Administrative Services, Diocese of London, with
correspondence from Bishop Ronald P. Fabbro, CSB, Bishop of London, concerning
recent announcements of Parish Reorganization in the Diocese of London.
15
Dan Mathieson, Mayor, City of Stratford, with information concerning "Civic Night'
June 22nd, 2006 for the performance of "South Pacific" at the Avon Theatre.
16
Good
Budget
Federa
Members' Advisory'
Federation of Canadian Municipalities
News for Municipal Governments"
17
Correspondence concerning Item #2(b), Councillor Faulds requested clarification of the
Public Health Capacity Review. Councillor Mcintyre indicated that the Elgin-St. Thomas
Health Unit Board would be reviewing it at their next meeting
Correspondence concerning Item #8, Councillor Warwick thanked staff for their assistance
and the government for granting approval of the JEPP application
Correspondence concerning Item #14, Councillor Faulds asked if the County would send
representation to the event and the Warden indicated he could attend if the pertinent
information is forwarded.
16.2006
May
9
County Counci
Moved by Councillor Rock
Seconded by Councillor Vowel
Items #1-17 be received and filed
THAT Correspondence
Carried
OTHER BUSINESS
Members - None
Statements/In
Notice of Motion - None
- None
Moved by Councillor Hofhuis
Seconded by Councillor Vowel
Matters of Ur,
THAT we do now proceed In-Camera to discuss property and negotiation matters
Carried
Moved by Councillor Rock
Seconded by Councillor Acre
report.
rise and
THAT we do now
Carried
Moved by Councillor Hofhuis
Seconded by Councillor Warwick
the confidential report regarding a property matter be received and filed
THAT
Carried
Moved by Councillor Faulds
Seconded by Councillor Mcintyre
THAT in the event that C.U.P.E., Local 841.6 (Elgin County Library Staff), decides
strike, the Director of Library Services and the Director of Human Resources are
authorized and directed to implement such action as deemed necessary in accordance
with the Council approved Strike Plan/Manual.
to
Carried Unanimously.
Moved by Councillor Acre
Seconded by Councillor Warwick
THAT we do adopt the recommendations of the Committee Of The Whole Counci
Carried
BY-LAWS
Moved by Councillor Hofhuis
Seconded by Councillor Rock
THAT By-Law No. 06-12 "Being a By-Law to Authorize the County of Elgin to Enter a
Funding Agreement with Her Majesty The Queen in Right of Ontario, as Represented by
the Minister of Municipal Affairs and Housing, Respecting the Canada-Ontario Municipal
Rural Infrastructure Fund Intake Two" be read a first and second time
Carried
16,2006
May
10
County Counci
Moved by Councillor Faulds
Seconded by Councillor Mcintyre
time and finally passed
THAT By-Law No. 06-12 be read a third
Carried
Moved by Councillor Vowel
Seconded by Councillor Acre
THAT By-Law No. 06-13 "Being a By-Law to Authorize the Director of Engineering
Services to Temporarily Close County Roads for Construction Purposes and to Establish
Lower Speed Rates in Construction Zones on Roads within the County of Elgin Road
System" be read a first and second time.
Carried
Moved by Councillor Warwick
Seconded by Councillor Hofhuis
THAT By-Law No. 06-13 be read a third time and finally passed
Carried
Moved by Councillor Rock
Seconded by Councillor Faulds
THAT By-Law No. 06-14 "A By-Law to Confirm Proceedings of the Municipal Council of
the Corporation of the County of Elgin at the May 16th, 2006 Meeting" be read a first and
second time
Carried
Moved by Councillor Mcintyre
Seconded by Councillor Acre
third time and finally passed
THAT By-Law No. 06-14 be read a
Carried
Moved by Councillor Vowe
Seconded by Councillor Warwick
13.2006 at 9:00 AM
r/'
It'" .-/.' '/:~...;. .' ;::;'::';::;" ~,
I ?tC;-:@~~~
Paul Baldwin
Warden
to meet again on June
THAT we do now adjourn at 12:33 P.M