Loading...
December 10, 2015 County Council Agenda Package ORDERS OF THE DAY FOR THURSDAY,DECEMBER 10, 2015 9:00 A.M. ORDER 1st Meeting Called to Order 2nd Adoption of Minutes November 24, 2015 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations PRESENTATIONS: 12:00 noon Years of Service Employee Recognition employees will join Council for lunch at which time the presentations will be made. DELEGATIONS: 9:00 a.m. Elizabeth Sebestyen, Acting Director, St. Thomas-Elgin Ontario (attached) 9:15 a.m. Cynthia St. John, Executive Director, Elgin St. Thomas Public Health (attached) 9:30 a.m. Stacy Wraight, Public Education Coordinator, Alzheimer Society Elgin-St. Thomas with information on the Safe Communities Coalition. (attached) 9:45 a.m. Carrie Ford, Campaign Assistant, STEGH Foundation and John Bod, Redevelopment Project Manager, STEGH with a project update on the Great Expansion via PowerPoint presentation. (attached) 5thC 6th Reports of Council, Outside Boards and Staff 7th Council Correspondence 1) Items for Consideration 2) Items for Information (Consent Agenda) OTHER BUSINESS 8th 1) Statements/Inquiries by Members 2) Notice of Motion 3) Matters of Urgency 9th Closed Meeting Items 10th Recess 11th Motion to Rise and Report 12th Motion to Adopt Recommendations from the Committee Of The Whole 13th Consideration of By-Laws 14th ADJOURNMENT LUNCH WILL BE PROVIDED December 11, 2015 Elgin County Christmas Party, CASO Station NOTICE: Christmas Schedule All County Departments in the Administration Building will be closed from 12:00 noon on December 24, 2015 to January 4, 2016 at 8:30 a.m. (Branch Libraries located throughout the County will close on December 24, 2015 at 1:00 p.m. and reopen on January 2, 2016 contact your local Branch for hours) January 12, 2016 Special County Council - 2:00 p.m. 1 DRAFT COUNTY COUNCIL MINUTES Tuesday, November 24, 2015 The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present. Warden Ens in the Chair. ADOPTION OF MINUTES Moved by Councillor Currie Seconded by Councillor Wolfe THAT the minutes of the meeting held on October 27, 2015 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF At the appropriate time, two members declared a conflict of interest prior to discussing an in-camera item. DELEGATIONS Elgin County Council Presentation Ms. Jessica Jaremchuk, Regional Manager of Frank Cowan Company presented an overview of the municipal insurance program that is up for renewal in 2016. Moved by Councillor Marr Seconded by Councillor Mennill THAT the PowerPoint titled Elgin County Council Presentation from the Regional Manager of the Frank Cowan Company, dated November 24, 2015 be received and filed. - Carried. Town Crier Annual Report 2015 Mr. Dave Phillips, Elgin County Town Crier, informed Council of the events and activities he participated in 2015. Moved by Councillor Martyn Seconded by Councillor Jones THAT the presentation titled Crier Annual Report from the Elgin County Town Crier, be received and filed. - Carried. Elgin County Shoreline Management Plan Concerns Mr. Kyle Cronk, Dexter Line Resident, informed Council of his concerns regarding the Elgin County Shoreline Management Plan. Mr. Cronk requested that a review of the plan and an investigation of the consultation process be undertaken prior to council making a disposition on the plan. Moved by Councillor Wiehle Seconded by Councillor Mennill THAT the presentation titled County Shoreline Management Plan from Mr. Kyle Cronk, dated November 2, 2015 be received and filed. - Carried. 2 County Council 2 November 24, 2015 Elgin County Shoreline Management Plan Concerns Ms. Dominique Giguere, Resident, informed Council of her concerns regarding the Elgin County Shoreline Management Plan. Ms. Giguere requested the plan be deferred to allow more input, discussion and analysis. Moved by Councillor Jones Seconded by Councillor Wolfe THAT the presentation titled n County Shoreline Management Plan from Ms. Dominique Giguere, dated November 10, 2015 be received and filed. - Carried. Elgin County Shoreline Management Plan Concerns(Addendum Item) Mr. Ron Allensen, Resident, informed Council of his concerns regarding the Elgin County Shoreline Management Plan. Mr. Allensen requested more time to give feedback about the contents of the plan and challenged the Conservation Authorities to design a plan that mitigates erosion. Moved by Councillor Martyn Seconded by Councillor Mennill THAT the presentation titled County Shoreline Management Plan from Mr. Ron Allensen, dated November 2, 2015 be received and filed. - Carried. Elgin County Shoreline Management Plan Ms. Elizabeth VanHooren, General Manager Kettle Creek Conservation Authority with a PowerPoint presentation outlining the findings contained within the Elgin County Shoreline Management Plan and the process that was undertaken in developing the plan. Moved by Councillor Mennill Seconded by Councillor Wiehle THAT consideration of the Elgin County Shoreline Management Plan be deferred. - Carried. Council recessed at 10:48 a.m and reconvened at 11:17 a.m. St. Thomas-Elgin Public Art Centre AnnualCommunityReport2015 Ms. Laura Woermke, Executive Director, St. Thomas - Elgin Public Art Centre presented Council with an update on the organization activities, exhibits in 2015, and recent visitation numbers. Moved by Councillor Currie Seconded by Councillor Marr THAT the presentation titled St. Thomas-Public Art Centre Annual Community Report 2015 from the Executive Director of the St. Thomas-Elgin Public Art Centre, be received and filed. - Carried. Moved by Councillor Jones Seconded by Councillor Wolfe THAT we do now move into Committee Of The Whole Council. - Carried. 3 4 County Council 4 November 24, 2015 Moved by Councillor Currie Seconded by Councillor Marr THAT the special purpose rate be used to compensate those employees identified in the report titled Employee Extended Sick , from the Director of Financial Services, dated November 4, 2015. - Carried. Launch of New Library Software LibraryCoordinator The coordinator presented the report updating Council on the upcoming launch of the new library catalogue software in December and recommending that the for campaign be moved to February to avoid conflict with this launch. Moved by Councillor Martyn Seconded by Councillor Currie THAT the Elgin County annual for campaign take place in February 2016 due to the launch of new library software in December 2015. - Carried. Elgin County Library - Recent Program, Partnerships and Activities - May to November 2015 ManagerofProgramming&CommunityDevelopment The manager presented an overview of recent programs, partnerships, and activities being implemented through the Library since the last report presented to Council on May 12, 2015. Notable events included a Canadian Film Festival and a Culture Days Celebration. Moved by Councillor Mennill Seconded by Councillor Martyn THAT the report titled County Library - Recent Programs, Partnerships and Activities - May to November from the Manager of Programming & Community Development, dated November 4, 2015 be received and filed. - Carried. Elgin County Archives - Recent Acquisitions, Projects and Activities Managerof Archives The manager of archives presented a report updating Council on the recent acquisitions, projects and partnership initiatives at the Elgin County Archives. Notable acquisitions included the Clachan Tweedsmuir History Collection, a repatriation of St Thomas - Elgin General Hospital records, and St. Thomas Times Journal publication negatives. Moved by Councillor Marr Seconded by Councillor Currie THAT the report titled County Archives - Recent Acquisitions, Projects and from the Manager of Archives, dated November 3, 2015 be received and filed. - Carried. DELEGATIONS (continued) 2015 Land Division Committee PowerPoint Mr. Graham Warwick, Vice Chair, Land Division Committee, presented an update on the current membership of the Land Division Committee, the responsibilities, and the activities in 2015. 5 County Council 5 November 24, 2015 Moved by Councillor Mennill Seconded by Councillor Martyn THAT the PowerPoint titled Land Division Committee from the Vice Chair of the Land Division Committee be received and filed. - Carried. Year End Report for 2015 Mr. Jeff Lawrence presented Council with a summary of activity related to the Elgin Woodlands Conservation By-Law for the period of November 1, 2014 to October 31, 2015 and weed inspection activity for the 2015 season. Moved by Councillor Jones Seconded by Councillor McWilliam THAT the report titled Commissioner/Weed Inspector Year End Report for from the Tree Commissioner/Weed Inspector, dated November 5, 2015 be received and filed. - Carried. REPORTS (continued) Approval for Official Plan Amendment (Aylmer) AY-OPA15-15ManagerofPlanning The manager presented the report providing Council with the information required to consider granting the above noted Official Plan Amendment. Moved by Councillor Currie Seconded by Councillor Marr THAT the Council of the Corporation of the County of Elgin gives approval to Official Plan Amendment No. 15 to the Town of Aylmer Official Plan, File No. AY-OPA15-15; and, THAT staff be directed to provide notice of this decision in accordance with the Planning Act. - Carried. Exemption from Approval (Official Plan Amendments) Ontario Regulation 320/15 ManagerofPlanning The manager presented the report advising Council that the Minister of Municipal Affairs and Housing signed Ontario Regulation 230/15 exempting the County of Elgin from requiring the approval of the Minister for all amendments to the Elgin County Official Plan. Moved by Councillor McWilliam Seconded by Councillor Jones THAT the report titled from Approval (Official Plan Amendments) Ontario Regulation from the Manager of Planning, dated November 5, 2015 be received and filed. - Carried. Re-Appointment of Integrity Commissioner (2016) ChiefAdministrativeOfficer The Chief Administrative Officer presented the report recommending that JGM Consulting be re-appointed as Integrity Commissioner for 2016 with an option to renew for a further one-year term. 6 7 County Council 7 November 24, 2015 Homes - Wander Alert System Policy Approval DirectorofHomesandSeniors Services The director presented the report recommending that Council approve a policy for use of a Alert in Elgin Long-Term Care Homes to ensure the safety of residents with wandering and exit seeking behaviours. Moved by Councillor Marr Seconded by Councillor Jones THAT the Wander Alert System Policy dated November 3, 2015 be hereby approved for use in the County of Long-Term Care Homes. - Carried. Homes - Employee Extended Leaves and Vacancy DirectorofHomesandSeniors ServicesAddendumItem) ( The director presented the report requesting that Council approve a special purpose rate to compensate the employee providing additional coverage at Elgin County Homes due to unforeseen staffing shortages. Moved by Councillor McWilliam Seconded by Councillor Currie THAT the special purpose rate be used to compensate the employee identified in the report titled Employee Extended Leaves and dated November 19, 2015; and, THAT Council approve the additional staffing costs as identified above to be contained within the budget. - Carried. CORRESPONDENCE Items for Consideration 1. Jeff Yurek, MPP, Elgin-Middlesex-London requesting that the approval process for the Lake Erie Shoreline Management Plan is put on hold to allow for public input. 2. Hon. Steve Del Duca, Minister of Transportation, expressing concern regarding adjustments to Highway 3 & Ron McNeil Line intersection (where Wonderland road connects to Highway 3). 3. Jim Gibson, Mayor, The United Townships of Head, Clara & Maria with a resolution seeking support for the province to assume responsibility for auto-extrication on provincial highways not protected by local fire departments. The following recommendation was adopted in regard to Correspondence Items #1 and #3: Moved by Councillor Mennill Seconded by Councillor McWilliam THAT Correspondence Items #1 and #3 be received and filed. - Carried. The following recommendation was adopted in regard to Correspondence Item #2: Moved by Councillor Marr Seconded by Councillor Jones THAT the Corporation of the County of Elgin supports the letter from the Minister of includes adjustments to the Highway 3 and Ron McNeil intersection. - Carried. 8 County Council 8 November 24, 2015 Items for Information (Consent Agenda) 1. Jim Banman, President, Great Lakes International Airshow with information on the June 17-19, 2016 Great Lakes International Airshow. 2. the replacement of the existing Vienna Bridge with a modular bridge as the preferred solution to the Class EA Problem Statement. Moved by Councillor Currie Seconded by Councillor Wolfe THAT Correspondence Items #1 2 be received and filed. - Carried. OTHER BUSINESS Statements/Inquiries by Members None. Notice of Motion None. Matters of Urgency None. Councillors Marr and Martyn declared a conflict regarding Item #3 of the closed meeting agenda, Municipality of Central Elgin Short-term Lease. Both Councillors left the meeting when this issue was discussed and abstained from voting and participating in the discussion of this item. Closed Meeting Items Moved by Councillor McWilliam Seconded by Councillor Mennill THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Section 240.2 (a); three items: the security of the property of the municipality or local board - Graham, Scott, Enns Lease, Clinical Associates Lease, and Municipality of Central Elgin Short Term Lease. - Carried. Moved by Councillor Currie Seconded by Councillor Martyn THAT we do now rise and report. - Carried. Moved by Councillor Mennill Seconded by Councillor Currie THAT the Warden and Chief Administrative Officer be authorized and directed to sign a two year lease agreement with Graham, Scott, Enns for Rooms #217, #246, and #23; and, THAT the lease start on January 1, 2016 for a lease rate of $15.65 per square foot for year one, ($77,498.80 annual payment), plus the HST, $16.00 per square foot for year two ($79,232.00 annual payment), plus the HST, and the lease rate for Room #23 remain constant at $1,140 annual payment. - Carried. Moved by Councillor Jones Seconded by Councillor Wolfe THAT the Warden and Chief Administrative Officer be authorized and directed to sign a five month lease agreement with Clinical Associates for Room #345; and, 9 County Council 9 November 24, 2015 THAT the lease start on December 1, 2015 for a lease rate of $15.45 per square foot for five months, ($650.19 monthly payment), plus the HST. - Carried. Moved by Councillor McWilliam Seconded by Councillor Wiehle THAT the Warden and Chief Administrative Officer be authorized to sign a short term lease agreement with the Municipality of Central Elgin for the lease of Suite #305 for a four month period beginning November 17, 2015 to March 16, 2016; and, THAT the lease rate be the same as the rate charged for the leased space on the first floor ($16.14 per square foot, $1,002.03 monthly payment) and is subject to the annual increase in accordance with October CPI for Ontario (All Goods). - Carried. The evaluation of the Chief Administrative Officer was postponed until the next meeting. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Marr Seconded by Councillor Currie THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY-LAW Moved by Councillor Wolfe Seconded by Councillor Jones THAT By-Law No. 15-28 a By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the November 24, 2015 be read a first, second and third time and finally passed. - Carried. Councillor McWilliam on behalf of County Council thanked Warden Ens for all of his hard work over the past year. ADJOURNMENT Moved by Councillor McWilliam Seconded by Councillor Currie THAT we do now adjourn at 12:40 p.m. and meet again on December 8, 2015 at the County Administration Building Council Chambers at 7:00 p.m. - Carried. Mark G. McDonald, Chief Administrative Officer. Warden. 10 ST. THOMAS - ELGIN ONTARIO WORKS 423 Talbot Street St. Thomas, Ontario N5P 1C1 Report No. OW-05-15 COUNTY REPORT TO ELGIN COUNTY COUNCIL FROM: Elizabeth Sebestyen, Acting Director St. Thomas-Elgin Ontario Works MEETING DATE: December 10, 2015 SUBJECT: Ontario Electricity Support Program Recommendation: THAT: Council receives Report OW-05-15 of the Acting Director of St. Thomas-Elgin Ontario Works related to the Ontario Electricity Support Program. Background: Earlier this year, the Ontario Energy Board (OEB) announced a rate assistance program for low- income electricity customers called the Ontario Electricity Support Program (OESP). The new program takes effect on January 1, 2016. At the same time, the Debt Retirement Charge will be nergy Benefit rebate will end. The OESP provides low-income households with a credit on each electricity bill. The amount of the credit depends on the number of people in the household and the total household income. For example, a home with four people and an annual income of $37,000 will receive a monthly credit of $34. Households dependent on electric heat (which includes the majority of the social housing townhouse units in St. Thomas and Elgin County), households with medical devices that require a lot of electricity, and First Nations and Metis households qualify for higher levels of assistance. Local application process St. Thomas Elgin Ontario Works has served as the designated Low-Income Energy Assistance Program (LEAP) intake agency for St. Thomas Energy and Hydro One for a number of years. Based on this experience, the Department agreed to participate as the designated Intake Agency for the OESP program to assist applicants in St. Thomas and Elgin County who are customers of St. Thomas Energy and Hydro One. The Salvation Army is the Intake Agency for 1 11 customers of Erie Thames Power in the Aylmer, Belmont, and Port Stanley areas. The Salvation Army is also the Intake Agency for customers of Entegrus in Dutton. Housing Programs Coordinator Connie Cooper is the staff lead for the OESP program. She completed the OESP train-the-trainer course in London in September, has attended OESP webinars, and has trained clerical staff at the Ontario Works office to assist with application processing. The OESP online application system went live on October 30, 2015. Contact information for the Ontario Works office is listed on the OESP website as 519-631-9350 ext. 7115. Households may call that number to book an appointment for assistance. Walk-in applicants are welcome as well. During the first week of November, Ontario Works held staff were available to help with application processing. Applications will continue to be od. St. Thomas Energy advises there are approximately 2,000 households that may qualify for OESP. The total number of applications the Ontario Works office will process is unknown at this time. The applications are simple and can easily be completed by applicants themselves if they have a computer with internet access and have filed a tax return. It is estimated each application will take about 15 minutes, although if manual income verification is required, the process may take up to 30 minutes. Eligible households will receive OESP assistance for two years before having to reapply. Households receiving certain types of fixed income will only be required to reapply every five years. There are three types of applications: 1.Applicants who have filed their 2014 tax returns with access to a computer and internet service can complete the application form themselves online. 2.Applicants who have filed their 2014 tax returns but who do not have access to a computer and internet service or are not comfortable with online filing may visit the Ontario Works office for assistance in completing and submitting an online application. 3.Applicants who have not filed tax returns or whose income or employment situation has changed since filing their 2014 tax returns may visit the Ontario Works office where staff will complete a manual income verification, determine eligibility, and submit eligible applications. Applicants are required to bring: 1.their electricity bill 2.birthdates and names of all members of the household as registered with the Canada Revenue Agency 3.Social Insurance Numbers, Individual Tax Numbers, or temporary taxation numbers for residents over the age of 16 4.Proof of household income (if tax returns have not been filed or if income has changed since the most recent filing). 2 12 All applicants are required to submit an OESP consent form to share information with Canada Revenue Agency for income verification purposes. Signed consent forms must be submitted by mail only. As part of the OESP Intake Agency Agreement, the Ontario Works Department will receive administration fees of $50 for each manual income verification application submitted, $20 for each assisted application where manual income verification is not required, and $175 for each employee who has completed the OEB-led training program. The fees will be used to offset wage costs of staff delivering the program. The administration fees also cover the cost of printing and mailing consent forms on behalf of applicants. A drop-box will be provided in the main reception area at the Ontario Works office for applicants to submit their signed consent forms for bulk mailing. Conclusions Any type of assistance which helps make the cost of basic needs more affordable for low- income households is appreciated. As providers of social services for St. Thomas and Elgin County, the Ontario Works Department is a willing partner with the Ontario Energy Board to help deliver the program to residents of St. Thomas and Elgin County. Much credit goes to Connie Cooper and Ellen Hickey, Housing Programs Coordinators at Ontario Works, for organizing the local application intake process. Submitted by Elizabeth Sebestyen Acting Director 3 13 www.gosafecomm.ca Mission: The Communities of St. Thomas, Aylmer and Elgin will be the safest places to live, learn, work and play in Canada. Vision: To have all agencies, businesses, organization and citizens in Elgin and St. Thomas that are concerned about preventing injuries come together to plan, implement and evaluate coordinated approaches to decreasing injuries in the identified priorities. In 2003, Elgin and St. Thomas were designated as a Safe Community by Safe Communities Canada. We are known as the St. Thomas- Elgin Safe Communities Coalition. The coalition operates as a committee of the St. Thomas and District Chamber of Commerce and includes representation from approximately 30 different agencies. In 2012 we became part of PARACHUTE Canada. In Canada, four injury prevention organizations, Safe Communities Canada, Safe Kids Canada, SMARTRISK, and ThinkFirst Canada amalgamated in 2012 to form one strong National Injury Prevention Organization now known as PARACHUTE. Parachute, our national organization, recommends that to further the work of preventing unintentional and intentional injuries in our community a Priority Planning Exercise (PSE) must be completed every 3 years. On June 4, 2014 over 90 registrants met at the Seniors Centre for a healthy breakfast and Safe The St.Thomas-Elgin event had the highest attendance at a PSE from across Canada. In January of 2015, Safe Communities St.Thomas-Elgin applied and received a 5 year re-designation as a Canadian Safe Community. In May 2015, Safe Communities Coalition applied and became a member of the Pan Pacific Safe Communities Network. 1 23 Injury Priorities for St.Thomas-Elgin From the PSE event the top 5 injury prevention priorities for St. Thomas Elgin were identified. They are as follows: 1.Motor Vehicle Collisions 2.Falls 3.Self-Harm/Suicide 4.Assault and Abuse 5.Sports and Recreation Combined Quantitative and Qualitative Rankings Unintentional InjuriesIntentional Injuries Animal BitesATV-relatedBurnsCyclingFallsMotor PoisoningSports andAssault Self-Harm/ Vehicle Recreationand Suicide CollisionsAbuse Quantitative Ranking 91087215.535.54 Qualitiative Ranking 10798415623 Sum of Rankings 191717156210.597.57 (Quantitative Ranking + Qualitative Ranking) Overall Rank of Sums 108.58.57216543 Action Plan In October the Steering Committee, other interested partners and citizens met to develop a Community Action Plan addressing each of the 5 priority areas. In addition to the injury prevention priorities identified, a priority regarding Communications and Administration (including fund-raising) was identified in order to increase our injury prevention presence in Elgin and St. Thomas. In order to address the Communications and Administration priority the following three building blocks were identified. 1.Raise the profile of Safe Communities St.Thomas-Elgin by erecting signs at the entrances to our city and county, creating a billboard, radio and print ad campaign and presenting a deputation before city and county council. By raising the profile that St.Thomas-Elgin is a designated Safe Community could benefit tourism and economic development by bringing visitors and businesses to our community. 2 24 2.Increase our brand-visibility through communications so that the Safe Communities web-site becomes the go to place for injury prevention information. We can further achieve this by partnering with both the city and county to display the Safe Community logo and link to our website on the city/county home web page and print materials. 3.The need for financial stability for long-term sustainability. In the past year the committee has applied for several Ministry grants without success. The goal of the committee is to engage organizations large and small to provide financial assistance. We are offering Mental Health First Aid courses in our community to generate funds. We will host an LƓƆǒƩǤ tƩĻǝĻƓƷźƚƓ .ƩĻğƉŅğƭƷ in the spring of 2016, to raise awareness regarding our number one priority. We will continue to apply for both Provincial and Municipal grants. The committee is very fortunate to have forged partnerships in our community for in-kind donations to facilitate many of these priorities. The Safe Communities St.Thomas-Elgin Coalition looks forward to continuing to partner with the City of St.Thomas and the County of Elgin to make our community the safest place to live, learn, work and play. Contact: Stacy Wraight Co-Chair St.Thomas-Elgin Safe Communities 519-633-4396 swraight@alzheimerelgin.ca November 27, 2015 3 25 REPORTS OF COUNCIL AND STAFF December 10, 2015 Council Reports (ATTACHED) Councillor Sally Martyn Elgin County Museum 2015 Annual Report Staff Reports (ATTACHED) Director of Homes and Seniors Services Long Term Care Service Accountability Agreement 2016 - 2019 Deputy Director of Engineering Services Tender Results for Dexter Line (County Road 24) Realignment Director of Engineering Services Operation of the Elgin Manor Wastewater Treatment Plant Manager of Planning Final Approval for a Plan of Subdivision (Craigholme Estates Ltd.) File No. 34T-01002 Manager of Planning Draft Approval for a Plan of Subdivision (Prespa Construction Ltd.), Jacklin Farm Phase 2 Subdivision File No. 34T-CE1401 Marketing and Communications Coordinator Schedule of Council Meetings for 2016 46 REPORT TO COUNTY COUNCIL FROM: Councillor Sally Martyn Mike Baker, Curator of Elgin County Museum DATE: November 5, 2015 SUBJECT: Elgin County Museum 2015 Annual Report INTRODUCTION: Below is the 2015 annual report of the Elgin County Museum submitted on behalf of Cou5 representative on the Elgin County Museum Advisory Committee, Councillor Sally Martyn. DISCUSSION: The committee met five times between January and December, 2015 in fulfilment of the terms of Elgin County By-law No. 05-44. The following are issues and reports brought forward to the committee during this period: Membership The 2015 Museum Advisory Committee is currently composed of: Helen Van Brenk, Chair representative) Perry Clutterbuck, Vice-chair (at-large member) Lynda Hunter, Secretary (IODE representative) Joan Mansell, (Wrepresentative) Kim Teuscher, (County Museums representative) Marie Nancarrow, (at-large member) Sally Martyn, (Elgin County Council representative) Staffing A student joined the staff during the summer months under a Young Canada Works grant. Much of his time was spent revising or creating entries in the database for artifacts with original tags. The artifacts were then permanently numbered for the first time. Just under 300 database entries were created or revised. The student also transcribed a great deal of material for use in the Ellis Sifton WWI project that is being funded by Heritage Canada, including a series of letters and all 2,250 entries in the Elgin County Book of Remembrance. From these entries he selected 40 representative Elgin men who were present at the Battle of Vimy Ridge and created document packages for them for use in the schools. 47 Museum Partners Several of the partners worked together to unveil the 1812 Plaque Trail. The museum loaned costume mounts to the Sparta District Historical Society for the Church Cultural Centre summer exhibit. The curator was asked to participate in a strategic planning process for the Elgin County Railway Museum. The museum continues to host the monthly meetings of the Elgin Historical Society. Attendance at these meetings, of which there were 9 in 2015, averages about 30. The museum also hosts a Rug Hooking group. Their meetings are also held in the training room at 450 Sunset Drive and average 7 members. Exhibitions The Museum produced or hosted the following exhibitions during 2015: February 2 April 24 The Avro Arrow: A Dream Denied A traveling exhibition from the West Parry Sound District Museum, the show was comprised of several cases and a number of large text panels. An Arrow drag-chute and an A. V. Roe Company drafting table were loaned by the Peel Region Museum. The show also included a series of information panels describing the continuing search for the test rockets by Arrow Recovery Canada. One of the founders of Arrow Recovery, Lake Erie Beacon editor Andrew Hibbert, was guest speaker at the opening. May 11 August 29 Waist Management: A History of Unmentionables A traveling show of historic undergarments from the Fashion History Museum. The pieces from the travelling show were paired with dresses from the permanent collection representing the same style and period. September 8 December 24 On The Trail of the Monarch Butterfly A series of large scale photographs taken during a trip made by Francisco Gutierrez, a naturalist and ultra-light aircraft pilot who followed the route taken by the Monarchs on their migration from Canada to Mexico. The exhibit was circulated by the Canadian Aviation and Space Museum. Also on exhibit with the monarchs were a number of works loaned by Elgin County artists and collectors featuring birds of the region. Photographs by Bill Rayner from the Birds of Elgin book were matched with nests of egg specimens from the permanent collection. Elgin Manor Three exhibitions were installed in the cases at the Manor: hats, butter and cheese making, and laundry. 48 Outreach The Museum Assistant presented three programs to the -term care homes and one each to the Dutton library and the Eagle Community Centre. The Curator was invited to participate in the London Public Library lecture series Terrific th Tales where he spoke on enlistment in WWI, highlighting Ellis Battalion. The Curator also spoke on the Scott-Sefton Collection and early photography to the Camera Club. The Curator and the Manager of Archives addressed Regional Conference whose registration totalled just over 100. The Sifton Victoria Cross was exhibited along with a reprint of the Book of Remembrance (November 7-8) in Dutton-Dunwich. Working with morelmag.ca, on on-line arts, culture and current affairs magazine, the museum co-hosted a roundtable discussion on invasive species in Ontario. Held at John Wise Public School, it featured a noon-hour tour of the Monarch exhibit, roundtable discussions and presentations by the leading figures in the field as well as a presentation by Ann Vance, a key lender to the Monarch exhibit. Attendance was 35. The museum also partnered with local poet Julie Berry in hosting a poetry night at the museum attracting 22 participants, many from London. Programs The Fifth Annual Vimy Lecture, held April 9, 2015, was delivered by Rev. Canon Scott, as portrayed by Rev. Nick Wells. A crowd of about 30 attended. Shunpiker Tour The museum along with the archives and tourism entertained over 400 visitors during the th 46 annual Shunpiker Mystery Tour. Organized by the London Free Press, this annual road rally has been to Elgin County before but never to 450 Sunset Drive. Of the 400 people who visited the building, 253 made their way to the museum. Doors Open The museum participated in two Doors Open programs. The Port Stanley-Sparta tour attracted 37 visitors. The Port Stanley Terminal Rail brought visitors right to the door during the St. Thomas Doors Open resulting in an attendance of nearly 200. A dedicated group of about 20 volunteers allows the museum to open on these special event days. Visitor Statistics and Donations On-site museum exhibit and program attendance totalled 1838 (to October 31) up from 1529 (to October 31/14). The increase was due largely to the popularly of the Arrow show and the numbers from the Shunpiker and Doors Open events which totalled just under 500. 49 This total also included 7 booked tours which brought in 114 people. Audiences at education outreach programs and public speaking engagements totalled 278. Donations included a $1000.00 gift from the Williams Family Foundation and $525.00 from the Alma College International Alumnae. Permanent Collection The museum received a total of 42 gifts of various sizes, including the flying helmet of a Rodney-area WWII airman and the trunk First World War pilot Nipper Scott of Union took to England when he joined the Royal Flying Corps. Social Media The museum first foray into social media has resulted in 99 Facebook fans and 69 Twitter followers. Outlook for 2016 Beginning in January, the museum will mark the centenary of WWI with a show entitled The Sifton Victoria Cross. The museum will also make available a small travelling exhibit on Sifton to area schools, Legions and libraries that is being produced Community Fund. A teaching package exploring the experiences of the almost 600 Elgin-St. Thomas men present at Vimy Ridge will be available in early 2016 as well. Funding for these projects was secured from the federal Commemoration Fund in 2015. During the summer, the Life and Legacy of Sir Arthur Currie, on loan from the Strathroy- Caradoc Museum, will be paired with material related to the history of the Elgin Regiment th which is marking a hundred and fifty years since its founding and the 100 anniversary of st the departure of the 91 Battalion in 1916. th The fall show will feature 19 century technology and sculpture. CONCLUSION: This report outlines the activities of the Elgin County Museum for 2015. RECOMMENDATION: THAT the report titled 5 November 5, 2015 be received and filed. All of which is Respectfully Submitted Approved for Submission Councillor Sally Martyn Mark G. McDonald Chief Administrative Officer Mike Baker Curator of Elgin County Museum 50 REPORT TO COUNTY COUNCIL FROM: Rhonda Duffy, Director of Homes and Seniors Services DATE: November 23, 2015 SUBJECT: Long Term Care Service Accountability Agreement 2016 - 2019 INTRODUCTION: In 2010, the Ministry of Health & Long Term Care (MOHLTC) transferred funding agreement accountability for long-term care homes to the Southwest Local Health Integration Network (SWLHIN). As a result, the Long-Term Care Service Accountability Agreement (L-SAA) replaced the previous Service Accountability Agreements and is due for renewal. DISCUSSION: The L-SAA terms of agreement expire March 31, 2016. The SWLHIN requires all long- term care homes to prepare a new 3 year agreement. There are two phases to the L- SAA agreement. The first phase requires Homes to prepare a Description of Services document and a Service Plan which identifies quality improvement opportunities, partnerships, strategic goals and organizational risk. New partnerships for the Homes include; the Health Partner Gateway (HPG) which streamlines applicant data from the Community Care Access Centre, Clinical Connect an information sharing application between health care service providers, Ontario Stroke Network and the Elgin Hospice Palliative Care Committee. Potential organizational risks include buy may not be limited to; occupancy, uncertainty of funding and increasing acuity levels of future residents. There will also be further requirements which relate to quality indicator performance as set out by the SWLHIN through the Integrated Health Service Plan. This information will be forwarded to the homes from the LHIN in 2016. CONCLUSION: Through the evolution of the L-SAA there continues to be a focus on reducing costs across the health care system while ensuring quality care is accessible to all. The County of Elgin Homes and Seniors Services, through the 2016-2019 L-SAA agreement will continue to focus on quality improvement in support of its mission to create a caring environment where residents feel safe, respected and valued. 64 RECOMMENDATION: THAT Council approves the Long-Term Care Service Accountability Agreement for 2016 - 2019 with the Southwest Local Health Integration Network for Bobier Villa, Elgin Manor and Terrace Lodge. All of which is Respectfully Submitted Approved for Submission Rhonda Duffy Mark G. McDonald Director of Homes and Seniors Services Chief Administrative Officer 65 2016-2019 Description of Home and Services LTCH Name: ElginManor A.1 General Information LTCH Legal Name / Licencee Corporation of the County of Elgin-Elgin Manor LTCH Common Name Elgin Manor LTCH Facility ID Number LTCH H11056 Facility (master number for RAI MDS) Address 39262 Fingal Line City St. Thomas Postal Code N5P 3S5 Geography served (catchment Southwestern Ontario area) Accreditation organization No Date of Last Accreditation None Year(s) 0 Awarded A.2 Licensed or Approved Beds & Classification / Bed Type Total # of Beds Comments/Additional Bed Types Term of Licence Information A B C D New Regular Long Stay Beds 88 N/A Convalescent Care Beds Respite Beds 2 N/A Beds in Abeyance ELDCAP Beds Interim Beds Access beds Other beds * Sub Total # all Bed Types 90 Total # 90 all Bed Types *Other beds available under a Temporary Emergency Licence or Short-Term Authorization 1 66 2016-2019 Description of Home and Services LTCH Name: ElginManor A.3 Structural Information Type of Room (this refers to structural layout rather than what is charged in accommodations) Number of rooms with 1 Number of rooms with 78 bed 2 beds 6 Number of Floors 1 Number of rooms with 3 Number of rooms with 0 beds 4 beds 0 Total # Rooms 84 Original Construction 2003 Date (Year) Renovations: Please list year and details 1) (unit/resident home 2) area, design standards, 3) # beds, reason for 4) renovating) Number of Units/Resident Home Areas and Beds Unit/Resident Home Area Number of Beds Meadowview/Countryview 30 Orchard Grove 30 Garden Grove 30 A.4 Additional Services Provided Service Contract Provided for Service Explanation if applicable Yes No Yes No Nurse Practitioner x x Physiotherapy x x Occupational therapy x x Ophthalmology/ Optometry x Audiology x x Dental x x Respiratory Technology x X Use external sources Denturist x X Use external sources IV Therapy External sources for IV x x (antibiotics or hydration) start and restart Peritoneal Dialysis (PD) x x Use external sources Support for hemodialysis (HD) x x French Language Services x X Secure residential home area(s) x x 30 bed secure unit 2 67 2016-2019 Description of Home and Services LTCH Name: ElginManor Specialized Dementia Care unit(s) x x 30 bed secure unit Designated smoking room(s) x x Outdoor shelter only Specialized unit for younger physically x X disabled adults Support for Feeding Tubes x X Specialized Behavioural treatment unit(s) x X Transportation Services x X Additional service commitments for new bed x X awards (1987 to 1998) Other (specify) Other (specify) Other (specify) Other (specify) A.5 Specialized Designations Please note whether designation is official (e.g. MOHLTC, CCAC) Designated Comments Yes No Religious x Ethnic X Linguistic X French Language Service Designation X Aboriginal X Other (specify) Other (specify) Other (specify) A.6 Community Linkages Service Provided Comments Yes No Volunteer program X Service groups X Auxiliary, Shananigans Language interpreters X Internal List of Staff Cultural interpreters X Internal List of Staff Advisory council X Family Council, Resident Council, PAC Community board X Faith communities X 3 68 2016-2019 Description of Home and Services LTCH Name: ElginManor Other (specify) Elgin Hospice/Palliative Care Committee host site for educational programs, i.e., Fundamentals of Hospice Palliative Care. The three County homes are members of the newly formed Geriatric Cooperative Committee working collaboratively with the BSO, STEGH, CCAC, etc. The three County homes are members of the newly formed Partners committee in collaboration with the CCAC to review and work toward ensuring the right care at the right time and place are being delivered. Elgin County Homes are represented on the BSS Steering Committee. Elgin County Homes are represented on the OANHSS Municipal Advisory Committee. x Health Links Steering Committee. Other (specify) Other (specify) Other (specify) 4 69 2016-2019 Description of Home and Services LTCH Name: ElginManor A.7 Services Provided to the Community Service Provided Comments Yes No Meal Services X Meals on Wheels, Diners Club Social Congregate Dining X Supportive Housing /SDL X Adult Day Program X Retirement living X Other (specify) X Guest room/suite Other (specify) X OTN Other (specify) Other (specify) A.8 Quality Improvement Practices Initiatives Initiative Comments Lean Six Sigma All Home CQI Team collaboration Identify opportunities through focus on 8 measures of waste within long-term care. Consistency of Assignment and Primary Care Focus on improvements to quality of resident care and quality of work life for staff. 5 70 2016-2019 Long-Term Care Home Accountability Submission (LAPS) Service Plan Narrative LTCH Name: Elgin Manor Facility Number: H11056 Service Plan Narrative Part A: 2016-19 1. Strategic Goals and Priorities: The County of Elgin Homes vision (in support of its mission) is to be an influential leader in the provision of long term care. To this end, the focus of the County Homes is to implement best practice guidelines using CQI methodologies. The importance of providing quality driven care lies within the commitment and involvement of the multi-disciplinary team within the home. This team comprised of front line staff will continue to receive educational opportunities to enhance process improvement skills. These enhanced skills will support a culture of self-directed team involvement which will place residents and family at the centre of care. The County of Elgin Homes shall continue to demonstrate fiscal responsibility utilizing additional funding sources i.e., late career nurse initiative, new graduate initiative, etc. These additional funding sources have been instrumental in quality improvement initiatives through team development. These teams include: fall prevention and management, responsive behaviours, infection control, skin/wound/continence, palliative care. Elgin County Homes continue to work toward identifying revenue generating opportunities to provide additional funding support as the care needs continue to rise. The County of Elgin Homes will work collaboratively with community partners to ensure barriers to care are removed and common quality indicators are successfully monitored, i.e., reduction of resident transfer to ER from long term care which may be related to responsive behaviours and falls. 2. Advancement of the IHSP: Elgin County Homes support the continuum of care within a rural environment to promote the coordination and provision of the right care, at the right time, in the right place. The Elgin County Homes have and will continue to engage the following community partners: OTN/BSS/BSO CCAC/Psycho-geriatric Resource Consultants Regional Mental Heath Care/Discharge Liaison Team HQO St. Thomas Elgin General Hospital Public Health/Regional Infection Control Network Regional Mental Health Pain and symptom management consultant 1 71 2016-2019 Long-Term Care Home Accountability Submission (LAPS) Service Plan Narrative Service Plan Narrative Part A: 2016-19 VON-Meals on Wheels VON-Hospice Palliative Care Visiting/Hospice Palliative Care Committee Health Links Steering Committee Chair of Elgin Hospice Palliative Care Committee Elgin Lead for Southwest Hospice Palliative Care Committee CCAC/St. Thomas Elgin General Hospital Engagement Committee ALC Days Ontario Association of Non-Profit Homes and Services for Seniors Potential outcomes related to community engagement and integration activities include but are not limited to: On-going policy and procedure review which align with best practice guidelines and the Long Term Care Home Act, 2007. Continued opportunities to deliver the right care at the right time in the right place through OTN capabilities. Enhanced skill sets of front line staff related to prevention and management of responsive behaviours and reduced use of restraints. On-going capacity building capacity related to application of quality improvement processes by management and front line staff. Seek improved collaboration and communication to establish common performance goals targeting; medication reconciliation, reduced ER visits, wound prevention and fall management. 3. Partnership/Integration Opportunities: The County of Elgin Homes have identified several partnership/integration opportunities for enhancing community services, reducing added cost to the Health Care System and integrating services across the continuum of care. Heath Partner Gateway (HPG) Streamlining application review and approvals to ensure timely admission to LTC, minimizing ALC days. Clinical Connect Provides real time access to information required to support positive resident outcomes and streamline communication between health care providers. Ontario Stoke Network/Stroke Rehab Day Program Increase accessibility within the rural community to provide rehabilitative opportunities to Stroke Survivors minimizing hospital re-admissions. Through involvement with the Elgin Hospice Palliative Care Committee assisting with promoting the implementation of the Plan of Treatment for CPR across Elgin/St. Thomas Long Term Care Homes. 4. Situation Analysis: 1. Continued decline in provincial and municipal funding along with the increased 2 72 2016-2019 Long-Term Care Home Accountability Submission (LAPS) Service Plan Narrative Service Plan Narrative Part A: 2016-19 acuity level of residents being admitted to the home from community which could eventually impact service levels. 2. Stringent rules and regulations not accompanied by increased funding to support staff implementation may result in a greater municipal tax burden or reduction of services. 3. Reduced wait list applicants for preferred accommodations places home at risk of lower bed occupancy (below 97%) resulting in loss of funding and potential bed vacancies. 5. Evaluation of Prior Year Performance (optional): 6. Changes to Operations Summary (optional): 7. Risks & Mitigations: Type of Risk Level of Potential Risk Mitigating Strategy (i.e. Financial, Program, Operational, (low, medium, high) etc.) Occupancy Low-medium Continued efforts in working through CCAC to identify strategies in filling preferred accommodation beds. Uncertainty of provincial funding Low-medium Continue to identify cost increases and operational efficiencies through lean initiatives Continued increased acuity of Medium high Identify opportunities for low residents admitted from home or cost education for staff to hospital support the skill set necessary to provide for the increased acuity. 8. Impact of Redevelopment Project (if any) 3 73 2016-2019 Description of Home and Services LTCH Name: Bobier Villa A.1 General Information LTCH Legal Name / Licencee Corporation of the County of Elgin-Bobier Villa LTCH Common Name Bobier Villa LTCH Facility ID Number LTCH H11052 Facility (master number for RAI MDS) Address 29491 Pioneer Line City Dutton Postal Code N0L 1J0 Geography served (catchment Southwestern Ontario area) Accreditation organization No Date of Last Accreditation None Year(s) 0 Awarded A.2 Licensed or Approved Beds & Classification / Bed Type Total # of Beds Comments/Additional Bed Types Term of Licence Information A B C D New Regular Long Stay Beds 56 N/A Convalescent Care Beds Respite Beds 1 N/A Beds in Abeyance ELDCAP Beds Interim Beds Access beds Other beds * Sub Total # all Bed Types 57 Total # 57 all Bed Types *Other beds available under a Temporary Emergency Licence or Short-Term Authorization 1 74 2016-2019 Description of Home and Services LTCH Name: Bobier Villa A.3 Structural Information Type of Room (this refers to structural layout rather than what is charged in accommodations) Number of rooms with 1 Number of rooms with 45 bed 2 beds 6 Number of Floors 1 Number of rooms with 3 Number of rooms with 0 beds 4 beds 0 Total # Rooms 51 Original Construction 1997 Date (Year) Renovations: Please list year and details 1) (unit/resident home 2) area, design standards, 3) # beds, reason for 4) renovating) Number of Units/Resident Home Areas and Beds Unit/Resident Home Area Number of Beds Magnolia Lane 19 Birch Lane 19 Oak Lane 19 A.4 Additional Services Provided Service Contract Provided for Service Explanation if applicable Yes No Yes No Nurse Practitioner x x Physiotherapy x x Occupational therapy x x Ophthalmology/ Optometry x Audiology x x Dental x x Respiratory Technology x X Use external sources Denturist x X Use external sources IV Therapy External sources for IV x x (antibiotics or hydration) start and restart Peritoneal Dialysis (PD) x x Use external sources Support for hemodialysis (HD) x x French Language Services x X Secure residential home area(s) x x 19 bed secure unit 2 75 2016-2019 Description of Home and Services LTCH Name: Bobier Villa Specialized Dementia Care unit(s) x x 19 bed secure unit Designated smoking room(s) x x Outdoor shelter only Specialized unit for younger physically x X disabled adults Support for Feeding Tubes x X Specialized Behavioural treatment unit(s) x X Transportation Services x X Additional service commitments for new bed x X awards (1987 to 1998) Other (specify) Other (specify) Other (specify) Other (specify) A.5 Specialized Designations Please note whether designation is official (e.g. MOHLTC, CCAC) Designated Comments Yes No Religious x Ethnic X Linguistic X French Language Service Designation X Aboriginal X Other (specify) Other (specify) Other (specify) A.6 Community Linkages Service Provided Comments Yes No Volunteer program X Service groups X Auxiliary, Shananigans Language interpreters X Internal List of Staff Cultural interpreters X Internal List of Staff Advisory council X Family Council, Resident Council, PAC Community board X Faith communities X 3 76 2016-2019 Description of Home and Services LTCH Name: Bobier Villa Other (specify) Elgin Hospice/Palliative CareCommittee host site for educational programs, i.e., Fundamentals of Hospice Palliative Care. The three County homes are members of the newly formed Geriatric Cooperative Committee working collaboratively with the BSO, STEGH, CCAC, etc. The three County homes are members of the newly formed Partners committee in collaboration with the CCAC to review and work toward ensuring the right care at the right time and place are being delivered. Elgin County Homes are represented on the BSSSteering Committee. Elgin County Homes are represented on the OANHSS Municipal Advisory Committee. x Health Links Steering Committee. Other (specify) Other (specify) Other (specify) 4 77 2016-2019 Description of Home and Services LTCH Name: Bobier Villa A.7 Services Provided to the Community Service Provided Comments Yes No Meal Services X Meals on Wheels, Diners Club Social Congregate Dining X Supportive Housing /SDL X Adult Day Program X Retirement living X Other (specify) X Guest room/suite Other (specify) X OTN Other (specify) X ADP program Other (specify) A.8 Quality Improvement Practices Initiatives Initiative Comments Lean Six Sigma All Home CQI Team collaboration Identify opportunities through focus on 8 measures of waste within long-term care. Consistency of Assignment and Primary Care Focus on improvements to quality of resident care and quality of work life for staff. 5 78 2016-2019 Long-Term Care Home Accountability Submission (LAPS) Service Plan Narrative LTCH Name: Bobier Villa Facility Number: H11052 Service Plan Narrative Part A: 2016-19 1. Strategic Goals and Priorities: The County of Elgin Homes vision (in support of its mission) is to be an influential leader in the provision of long term care. To this end, the focus of the County Homes is to implement best practice guidelines using CQI methodologies. The importance of providing quality driven care lies within the commitment and involvement of the multi-disciplinary team within the home. This team comprised of front line staff will continue to receive educational opportunities to enhance process improvement skills. These enhanced skills will support a culture of self-directed team involvement which will place residents and family at the centre of care. The County of Elgin Homes shall continue to demonstrate fiscal responsibility utilizing additional funding sources i.e., late career nurse initiative, new graduate initiative, etc. These additional funding sources have been instrumental in quality improvement initiatives through team development. These teams include: fall prevention and management, responsive behaviours, infection control, skin/wound/continence, palliative care. Elgin County Homes continue to work toward identifying revenue generating opportunities to provide additional funding support as the care needs continue to rise. The County of Elgin Homes will work collaboratively with community partners to ensure barriers to care are removed and common quality indicators are successfully monitored, i.e., reduction of resident transfer to ER from long term care which may be related to responsive behaviours and falls. 2. Advancement of the IHSP: Elgin County Homes support the continuum of care within a rural environment to promote the coordination and provision of the right care, at the right time, in the right place. The Elgin County Homes have and will continue to engage the following community partners: OTN/BSS/BSO CCAC/Psycho-geriatric Resource Consultants Regional Mental Heath Care/Discharge Liaison Team HQO St. Thomas Elgin General Hospital Public Health/Regional Infection Control Network Regional Mental Health Pain and symptom management consultant 1 79 2016-2019 Long-Term Care Home Accountability Submission (LAPS) Service Plan Narrative Service Plan Narrative Part A: 2016-19 VON-Meals on Wheels VON-Hospice Palliative Care Visiting/Hospice Palliative Care Committee Health Links Steering Committee Chair of Elgin Hospice Palliative Care Committee Elgin Lead for Southwest Hospice Palliative Care Committee CCAC/St. Thomas Elgin General Hospital Engagement Committee ALC Days Ontario Association of Non-Profit Homes and Services for Seniors Potential outcomes related to community engagement and integration activities include but are not limited to: On-going policy and procedure review which align with best practice guidelines and the Long Term Care Home Act, 2007. Continued opportunities to deliver the right care at the right time in the right place through OTN capabilities. Enhanced skill sets of front line staff related to prevention and management of responsive behaviours and reduced use of restraints. On-going capacity building capacity related to application of quality improvement processes by management and front line staff. Seek improved collaboration and communication to establish common performance goals targeting; medication reconciliation, reduced ER visits, wound prevention and fall management. 3. Partnership/Integration Opportunities: The County of Elgin Homes have identified several partnership/integration opportunities for enhancing community services, reducing added cost to the Health Care System and integrating services across the continuum of care. Heath Partner Gateway (HPG) Streamlining application review and approvals to ensure timely admission to LTC, minimizing ALC days. Clinical Connect Provides real time access to information required to support positive resident outcomes and streamline communication between health care providers. Ontario Stoke Network/Stroke Rehab Day Program Increase accessibility within the rural community to provide rehabilitative opportunities to Stroke Survivors minimizing hospital re-admissions. Through involvement with the Elgin Hospice Palliative Care Committee assisting with promoting the implementation of the Plan of Treatment for CPR across Elgin/St. Thomas Long Term Care Homes. 4. Situation Analysis: 1. Continued decline in provincial and municipal funding along with the increased 2 80 2016-2019 Long-Term Care Home Accountability Submission (LAPS) Service Plan Narrative Service Plan Narrative Part A: 2016-19 acuity level of residents being admitted to the home from community which could eventually impact service levels. 2. Stringent rules and regulations not accompanied by increased funding to support staff implementation may result in a greater municipal tax burden or reduction of services. 3. Reduced wait list applicants for preferred accommodations places home at risk of lower bed occupancy (below 97%) resulting in loss of funding and potential bed vacancies. 5. Evaluation of Prior Year Performance (optional): 6. Changes to Operations Summary (optional): 7. Risks & Mitigations: Type of Risk Level of Potential Risk Mitigating Strategy (i.e. Financial, Program, Operational, (low, medium, high) etc.) Occupancy Low-medium Continued efforts in working through CCAC to identify strategies in filling preferred accommodation beds. Uncertainty of provincial funding Low-medium Continue to identify cost increases and operational efficiencies through lean initiatives Continued increased acuity of Medium high Identify opportunities for low residents admitted from home or cost education for staff to hospital support the skill set necessary to provide for the increased acuity. 8. Impact of Redevelopment Project (if any) 3 81 2016-2019 Description of Home and Services LTCH Name: Terrace Lodge A.1 General Information LTCH Legal Name / Licencee Corporation of the County of Elgin-Terrace Lodge LTCH Common Name Terrace Lodge LTCH Facility ID Number LTCH H13117 Facility (master number for RAI MDS) Address 49462 Talbot Line City Aylmer Postal Code N5H 3A5 Geography served (catchment Southwestern Ontario area) Accreditation organization No Date of Last Accreditation None Year(s) 0 Awarded A.2 Licensed or Approved Beds & Classification / Bed Type Total # of Beds Comments/Additional Bed Types Term of Licence Information A B C D New Regular Long Stay Beds 98 N/A Convalescent Care Beds Respite Beds 2 N/A Beds in Abeyance ELDCAP Beds Interim Beds Access beds Other beds * Sub Total # all Bed Types 100 Total # all Bed Types 100 *Other beds available under a Temporary Emergency Licence or Short-Term Authorization 1 82 2016-2019 Description of Home and Services LTCH Name: Terrace Lodge A.3 Structural Information Type of Room (this refers to structural layout rather than what is charged in accommodations) Number of rooms with 1 Number of rooms with 20 bed 2 beds 40 Number of Floors 2 Number of rooms with 3 Number of rooms with 0 beds 4 beds 0 Total # Rooms 60 Original Construction 1977 Date (Year) Renovations: Please list year and details 1) (unit/resident home 2) area, design standards, 3) # beds, reason for 4) renovating) Number of Units/Resident Home Areas and Beds Unit/Resident Home Area Number of Beds Lower North 25 Lower South 25 Upper North 25 Upper South 25 A.4 Additional Services Provided Service Contract Provided for Service Explanation if applicable Yes No Yes No Nurse Practitioner x x Physiotherapy x x Occupational therapy x x Ophthalmology/ Optometry x Audiology x x Dental x x Respiratory Technology x X Use external sources Denturist x X Use external sources IV Therapy External sources for IV x x (antibiotics or hydration) start and restart Peritoneal Dialysis (PD) x x Use external sources Support for hemodialysis (HD) x x French Language Services x X 2 83 2016-2019 Description of Home and Services LTCH Name: Terrace Lodge Secure residential home area(s) x x 25 bed secure unit Specialized Dementia Care unit(s) x x 25 bed secure unit Designated smoking room(s) x x Outdoor shelter only Specialized unit for younger physically x X disabled adults Support for Feeding Tubes x X Specialized Behavioural treatment unit(s) x X Transportation Services x X Additional service commitments for new bed x X awards (1987 to 1998) Other (specify) Other (specify) Other (specify) Other (specify) A.5 Specialized Designations Please note whether designation is official (e.g. MOHLTC, CCAC) Designated Comments Yes No Religious x Ethnic X Linguistic X French Language Service Designation X Aboriginal X Other (specify) Other (specify) Other (specify) A.6 Community Linkages Service Provided Comments Yes No Volunteer program X Service groups X Auxiliary, YWCA Language interpreters X Internal List of Staff Cultural interpreters X Internal List of Staff Advisory council X Family Council, Resident Council, PAC Community board X Faith communities X 3 84 2016-2019 Description of Home and Services LTCH Name: Terrace Lodge Other (specify) Elgin Hospice/Palliative Care Committee host site for educational programs, i.e., Fundamentals of Hospice Palliative Care. The three County homes are members of the newly formed Geriatric Cooperative Committee working collaboratively with the BSO, STEGH, CCAC, etc. The three County homes are members of the newly formed Partners committee in collaboration with the CCAC to review and work toward ensuring the right care at the right time and place are being delivered. Elgin County Homes are represented on the BSS Steering Committee. Elgin County Homes are represented on the OANHSS Municipal Advisory Committee. Health Links Steering Committee. x Ontario Stroke Network Other (specify) Other (specify) Other (specify) 4 85 2016-2019 Description of Home and Services LTCH Name: Terrace Lodge A.7 Services Provided to the Community Service Provided Comments Yes No Meal Services X Meals on Wheels, Diners Club Social Congregate Dining X Supportive Housing /SDL X Adult Day Program ADP overnight respite through Aging at Home Strategy, Evening programs, X transportation Retirement living X Other (specify) X Therapy Pool Other (specify) X OTN Other (specify) Other (specify) A.8 Quality Improvement Practices Initiatives Initiative Comments Lean Six Sigma All Home CQI Team collaboration Identify opportunities through focus on 8 measures of waste within long-term care. Consistency of Assignment and Primary Care Focus on improvements to quality of resident care and quality of work life for staff. 5 86 2016-2019 Long-Term Care Home Accountability Submission (LAPS) Service Plan Narrative LTCH Name: Terrace Lodge Facility Number: H13117 Service Plan Narrative Part A: 2016-19 1. Strategic Goals and Priorities: The County of Elgin Homes vision (in support of its mission) is to be an influential leader in the provision of long term care. To this end, the focus of the County Homes is to implement best practice guidelines using CQI methodologies. The importance of providing quality driven care lies within the commitment and involvement of the multi-disciplinary team within the home. This team comprised of front line staff will continue to receive educational opportunities to enhance process improvement skills. These enhanced skills will support a culture of self-directed team involvement which will place residents and family at the centre of care. The County of Elgin Homes shall continue to demonstrate fiscal responsibility utilizing additional funding sources i.e., late career nurse initiative, new graduate initiative, etc. These additional funding sources have been instrumental in quality improvement initiatives through team development. These teams include: fall prevention and management, responsive behaviours, infection control, skin/wound/continence, palliative care. Elgin County Homes continue to work toward identifying revenue generating opportunities to provide additional funding support as the care needs continue to rise. The County of Elgin Homes will work collaboratively with community partners to ensure barriers to care are removed and common quality indicators are successfully monitored, i.e., reduction of resident transfer to ER from long term care which may be related to responsive behaviours and falls. 2. Advancement of the IHSP: Elgin County Homes support the continuum of care within a rural environment to promote the coordination and provision of the right care, at the right time, in the right place. The Elgin County Homes have and will continue to engage the following community partners: OTN/BSS/BSO CCAC/Psycho-geriatric Resource Consultants Regional Mental Heath Care/Discharge Liaison Team HQO St. Thomas Elgin General Hospital Public Health/Regional Infection Control Network Regional Mental Health Pain and symptom management consultant 1 87 2016-2019 Long-Term Care Home Accountability Submission (LAPS) Service Plan Narrative Service Plan Narrative Part A: 2016-19 VON-Meals on Wheels VON-Hospice Palliative Care Visiting/Hospice Palliative Care Committee Health Links Steering Committee Chair of Elgin Hospice Palliative Care Committee Elgin Lead for Southwest Hospice Palliative Care Committee CCAC/St. Thomas Elgin General Hospital Engagement Committee ALC Days Ontario Association of Non-Profit Homes and Services for Seniors Potential outcomes related to community engagement and integration activities include but are not limited to: On-going policy and procedure review which align with best practice guidelines and the Long Term Care Home Act, 2007. Continued opportunities to deliver the right care at the right time in the right place through OTN capabilities. Enhanced skill sets of front line staff related to prevention and management of responsive behaviours and reduced use of restraints. On-going capacity building capacity related to application of quality improvement processes by management and front line staff. Seek improved collaboration and communication to establish common performance goals targeting; medication reconciliation, reduced ER visits, wound prevention and fall management. 3. Partnership/Integration Opportunities: The County of Elgin Homes have identified several partnership/integration opportunities for enhancing community services, reducing added cost to the Health Care System and integrating services across the continuum of care. Heath Partner Gateway (HPG) Streamlining application review and approvals to ensure timely admission to LTC, minimizing ALC days. Clinical Connect Provides real time access to information required to support positive resident outcomes and streamline communication between health care providers. Ontario Stoke Network/Stroke Rehab Day Program Increase accessibility within the rural community to provide rehabilitative opportunities to Stroke Survivors minimizing hospital re-admissions. Through involvement with the Elgin Hospice Palliative Care Committee assisting with promoting the implementation of the Plan of Treatment for CPR across Elgin/St. Thomas Long Term Care Homes. 4. Situation Analysis: 1. Continued decline in provincial and municipal funding along with the increased 2 88 2016-2019 Long-Term Care Home Accountability Submission (LAPS) Service Plan Narrative Service Plan Narrative Part A: 2016-19 acuity level of residents being admitted to the home from community which could eventually impact service levels. 2. Stringent rules and regulations not accompanied by increased funding to support staff implementation may result in a greater municipal tax burden or reduction of services. 3. Reduced wait list applicants for preferred accommodations places home at risk of lower bed occupancy (below 97%) resulting in loss of funding and potential bed vacancies. 5. Evaluation of Prior Year Performance (optional): 6. Changes to Operations Summary (optional): 7. Risks & Mitigations: Type of Risk Level of Potential Risk Mitigating Strategy (i.e. Financial, Program, Operational, (low, medium, high) etc.) Occupancy Low-medium Continued efforts in working through CCAC to identify strategies in filling preferred accommodation beds. Uncertainty of provincial funding Low-medium Continue to identify cost increases and operational efficiencies through lean initiatives Continued increased acuity of Medium high Identify opportunities for low residents admitted from home or cost education for staff to hospital support the skill set necessary to provide for the increased acuity. 8. Impact of Redevelopment Project (if any) 3 89 REPORT TO COUNTY COUNCIL FROM: Peter Dutchak, Deputy Director of Engineering Services Mike Hoogstra, Purchasing Coordinator DATE: December 4, 2015 SUBJECT: Tender Results for Dexter Line (County Road 24) Realignment INTRODUCTION: This report provides details on the tendering award the construction contract for the Realignment of Dexter Line (County Road 24) in the Municipality of Central Elgin and Township of Malahide. WSP Group was retained by the County and Township earlier this year to complete the engineering and project management services for the entire project. This is a joint project between the County and Township of Malahide. The Township on behalf of the Port Burwell Area Secondary Water Supply System will relocate the existing watermain within the new road corridor. The County and Township of Malahide were successful in obtaining a $3,458,519 grant from the Ontario Community This construction tender includes both the road (County) and watermain (Township) work. DISCUSSION: Tenders were issued on November 16, 2015 and closed on December 4, 2015. A mandatory site meeting and test pit demonstration was conducted on November 23. Eleven (11) general contractors attended the mandatory site meeting and downloaded the tender document from Biddingo. The six (6) general contractors noted below submitted bids for this project. BidderBid Price Bid Price (exclusive of taxes)(exclusive of taxes) As ReadCorrected J-AAR Excavating Ltd. $5,354,584.40 - Birnam Excavating Ltd. $5,572,376.14 $5,574,176.14 Amico Infrastructures (Oxford) Inc. $5,798,424.50 - Omega Contractors Inc. $6,779,007.36 - Clarke Construction Inc. $6,995,129.38 $6,982,502.61 L 82 Construction Ltd. $7,345,046.73 - The lowest compliant bid for the project was submitted by J-AAR Excavating Ltd. at a total price of $5,354,584.40, inclusive of a contingency allowance and exclusive of HST. 90 A breakdown of the costs for the road and watermain are noted below: General Contract Items: $ 110,476.00 Roadway Construction: $3,437,248.00 Watermain Construction: $1,320,080.00 Contingency (10%): $ 486,780.40 The general contract items will be funded by both the County and Township based on a split of 73.5%/26.5%. The roadway construction items are funded by the County and the watermain construction items are funded by the Township. total project cost is approximately $4,167,569.00. This amount includes the construction, contingency, engineering and project management costs. Including the OCIF grant, a total of $4.5 million dollars is budgeted for this CONCLUSION: This tender process was a success and involved staff from the Consultant, County and Township of Malahide working together on this joint procurement process. Work on this project is expected to begin this winter with completion scheduled for November 2016. RECOMMENDATIONS: THAT J-AAR Excavating Ltd. be selected for the Dexter Line (County Road 24) Realignment Project, Contract No. 6200-14-07 at a total price of $5,354,584.40 exclusive of H.S.T.; and, THAT approval be conditional upon receipt of confirmation from the Township of Malahide that they concur with the award of this contract to J-AAR Excavating Ltd.; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contract. All of which is Respectfully Submitted Approved for Submission Peter Dutchak Mark G. McDonald Deputy Director of Engineering Services Chief Administrative Officer Mike Hoogstra Purchasing Coordinator Clayton Watters Director of Engineering Services 91 REPORT TO COUNTY COUNCIL FROM: Clayton Watters, Director of Engineering Services Mike Hoogstra, Purchasing Coordinator DATE: November 20, 2015 SUBJECT: Operation of the Elgin Manor Wastewater Treatment Plant INTRODUCTION: The Wastewater Treatment Plant located behind Elgin Manor is a fully automated plant and has been in operation since 2006. The plant has been operated by Ontario Clean Water Agency (OCWA) since the plant opened. current agreement with OCWA expires on December 31, 2015. DISCUSSION: In July 2015 the County issued a Request for Expression of Interest to gauge interest from firms interested in operating the plant. A total of four firms submitted a letter of interest to be included in the subsequent Request for Proposal process. The Request for Proposal was issued on October 21 and closed on November 6, 2015. A mandatory site meeting was also held and all four interested firms were in attendance. Prior to the RFP closing, two firms submitted a notice of their intention not to submit a proposal. The remaining two firms noted below submitted a proposal: - Ontario Clean Water Agency - Sco-Terra Operations Group Inc. The evaluation committee reviewed the two proposals based on the following criteria: i) Demonstrated understanding of the Project, Approach and Methodology ii) Responsiveness to the RFP and completion of submission iii) Corporate Experience iv) Proposed on-site Operator experience v) Experience in operating similar facilities vi) Number of Hours proposed to operate the facility vii) References viii) Total cost for operating the plant The three committee members met and consolidated the scores. The firm that achieved the highest overall score is Ontario Clean Water Agency. The proposal from Ontario Clean Water Agency was complete and best meets the needs and requirements of the County of Elgin. The total cost to operate the plant for a five year term is $240,689; this was the lowest cost proposal. 92 The proposed agreement with Ontario Clean Water Agency is a five (5) year term, commencing on January 1, 2016 to December 31, 2020. The County at its discretion may extend the contract up to an additional two (2), two (2) year terms upon mutual agreement between both parties. The cost for services for the optional years will calculated on the year five cost plus any CPI adjustment as calculated by Statistics Canada and any adjustment required for maintaining insurance. CONCLUSION: Treatment plant is expiring at the end of this year. Staff issued a Request for Proposal and is recommending the incumbent, Ontario Clean Water Agency, be selected as the operator. Staff are pleased with the outcome of this competitive process. This new agreement provides for approximately $2,000 in lower operating costs per year for the plant as well as provides for the continued operation of the plant by an experienced operator. RECOMMENDATIONS: THAT Ontario Clean Water Agency be selected as the operator for the Elgin Manor Wastewater Treatment Plant for a period of five (5) years starting on January 1, 2016 and ending on December 31, 2020 at a total contract price of $240,689 plus HST; and, THAT Staff be authorized to extend the contract with Ontario Clean Water Agency for up to an additional two (2), two (2) year terms upon mutual agreement between both parties and satisfactory performance as determined by the County; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contract. All of which is Respectfully Submitted Approved for Submission Clayton Watters Mark G. McDonald Director of Engineering Services Chief Administrative Officer Mike Hoogstra Purchasing Coordinator 93 REPORT TO COUNTY COUNCIL FROM: Steve Evans, Manager of Planning DATE: November 13, 2015 SUBJECT: Final Approval for a Plan of Subdivision (Craigholme Estates Ltd.) Part Lot Blocks 172, 173, 179 and 180, Plan 33M-292 Municipality of Central Elgin (formerly the Village of Belmont) County of Elgin File No. 34T-01002 INTRODUCTION: This report is to advise County Council that final approval was given for a plan of subdivision in the Village of Belmont on November 13, 2015. (see attached maps) DISCUSSION: This plan of subdivision constitutes the first phase of a 38 lot draft plan of subdivision for single detached dwellings. The application was submitted to the Ministry of Municipal Affairs and Housing in 2001 and draft plan approval was given by the Ontario Municipal Board (OMB) on March 9, 2004. The owner recently sought final approval for phase one comprising 20 building lots. The subject lands are located in the Village of Belmont and they will be developed on full municipal services. The County of Elgin has received a clearance letter from the Municipality of Central Elgin, the Ministry of Tourism, Culture and Sport, and the Kettle Creek Conservation Authority. These letters indicate that all conditions of draft approval have been satisfied. In accordance with By-Law No. 13-- Manager of Planning has been given the authority to approve final plans of subdivision once all of the conditions of draft plan approval have been met and after clearance letters have been received. CONCLUSION: This report is to advise that final approval of this plan of subdivision was granted and the plans were signed by the Manager of Planning on November 13, 2015 and forwarded to the Middlesex Land Registry Office for registration. The Municipality of Central Elgin and the developer have been notified. RECOMMENDATION: from the Manager of Planning dated November 13, 2015 be received and filed. All of which is Respectfully Submitted Approved for Submission Steve Evans Mark G. McDonald Manager of Planning Chief Administrative Officer 94 REPORT TO COUNTY COUNCIL FROM: Steve Evans, Manager of Planning DATE: November 25, 2015 SUBJECT: Draft Approval for a Plan of Subdivision Part of Lots 1 and 2, Range 1 South of Edgeware Road Geographic Township of Yarmouth Municipality of Central Elgin File No.: 34T-CE1401 Owner: Prespa Construction Ltd., Jacklin Farm Phase 2 Subdivision INTRODUCTION: This report will provide County Council with information required in order to consider granting draft plan approval to the above noted plan of subdivision. In accordance with Section 51 of the Planning Act, the Council of the County of Elgin, the ,is required to make a decision which gives or refuses to give approval to a draft plan of subdivision. DISCUSSION: The lands that are the subject of this application for draft plan approval are located in Lynhurst. Plan of Subdivisionforty-four (44) single detached residential dwellings. Adjacent land uses include existing residential dwellings to the north and west, Highway 3 to the east and Ontario Hydro lands to the south. January 22, 2015 by the County of Elgin. The developer submitted documents to support the proposed subdivision including a Planning Justification Report, Geotechnical Engineering Report, Environmental Impact Study, Servicing Report and an Access Assessment report. A statutory public meeting was held by the Municipality on March 16, 2015 and a number of concerns were raised by neighbours, about increases in traffic on adjacent residential streets and the need for an additional access for emergency purposes. Comments were received from various agencies including Kettle Creek Conservation Authority, City of St. Thomas, Ministry of Transportation, Canada Post and others. process the Municipality of Central Elgin provided input on the concerns raised at the public meeting. As a result of the traffic concerns the developer was requested to carry out a peer review of the original Access A F.R. Berry & Associates. The review was prepared by CJDL Consulting Engineers and submitted on June 11, 2015. The review provided an analysis for a secondary access for emergency purposes and recommended a route via Turvey Park. 97 The developer has agreed to provide an emergency access as recommended in the CJDL Report which would allow access for emergency vehicles in the event that McBain Line was blocked. The proposed plan of subdivision is located in a fully serviced area of Central Elgin and the lands The plan is consistent with the Provincial Policy Statement, complies with the County and Central Elgin Official Plans and the lands are zoned appropriately in the Township of Yarmouth Zoning By-law 1998. CONCLUSION: The Manager of Planning has reviewed File No. 34T-CE1401 and has prepared conditions reviewed by the Municipality of Central Elgin and by the applicant and no changes have been requested. Based on the above the Manager of Planning is satisfied that this plan of subdivision has had regard to subdivision criteria as set out in Section 51 (24) of the Planning Act and that the conditions, as attached, are reasonable. If County Council approves this draft plan of subdivision, the owner will be responsible for fulfilling the conditions before final approval can be given. RECOMMENDATIONS: THAT the Council of the Corporation of the County of Elgin grants draft plan approval to Prespa Construction Ltd. Draft Plan of Subdivision (Jacklin Farm Phase 2) in the Municipality of Central Elgin (Lynhurst) File No. 34T-CE1401; and, THAT staff be directed to provide notice of this decision subject to the conditions for final approval in accordance with the Planning Act. All of which is Respectfully Submitted Approved for Submission Steve Evans Mark G. McDonald Manager of Planning Chief Administrative Officer 98 Applicant: Cyril J. DeMeyere Ltd. Date of Decision: , 2015 Jacklin Farm Phase 2 Date of Notice: , 2015 File No.: 34T-CE1401 Last Date of Appeal: , 2015 Municipality: Municipality of Central Elgin Lapsing Date: Subject Lands: Part Lots 1 & 2 Range 1 South of Edgeware Road Geographic Township of Yarmouth Municipality of Central Elgin NOTICE OF DECISION On Application for Approval of Draft Plan of Subdivision Subsection 51(37) of the Planning Act Approval of a Draft Plan of Subdivision in respect of the subject lands noted above was given on ________________ by the County of Elgin. A copy of the conditions for final approval is attached. When and How to File an Appeal How to receive Notice of Changed Conditions Notice to appeal the decision to the Ontario The conditions of an approval of draft plan of Municipal Board must be filed with the County of subdivision may be changed at any time before the Elgin no later than 20 days from the date of this final approval is given. notice as shown above as the last date of appeal. You will be entitled to receive notice of any changes The notice of appeal should be sent to the attention to the conditions of approval of draft plan of of the Manager of Planning, at the address shown subdivision if you have either, below and it must, (1) made a written request to be notified of the (1) set out the reasons for the appeal, and decision, or (2) be accompanied by the fee prescribed under the (2) made a written request to be notified of changes Ontario Municipal Board Act in the amount of to the conditions of approval of the draft plan of $125.00, payable by certified cheque to the subdivision. Minister of Finance, Province of Ontario. Other Related Applications: Who Can File an Appeal Zoning By-Law Amendment 1890 Only individuals, corporations or public bodies may appeal the decision in respect of a proposed plan of Getting Additional Information subdivision to the Ontario Municipal Board. An Additional Information about the application is appeal may not be filed by an unincorporated available for public inspection during regular office association or group. However, a notice of appeal hours at the County of Elgin at the address noted may be filed in the name of an individual who is a below. member of the association or group. Mailing address for Filing a Notice of Appeal Right of Applicant or Public Body to Appeal County of Elgin rd Conditions 450 Sunset Drive, 3 Floor The applicant or any public body may, at any time St. Thomas, ON N5R 5V1 before the final plan of subdivision is approved, Attention: Manager of Planning appeal any of the conditions imposed by the County Telephone: (519) 631-1460 of Elgin by filing with the Manager of Planning a Fax: (519) 633-7661 notice of appeal. Email: sevans@elgin.ca 99 Applicant: Cyril J. DeMeyere Ltd. Date of Decision: , 2015 Jacklin Farm Phase 2 Date of Notice: , 2015 File No.: 34T-CE1401 Last Date of Appeal: , 2015 Municipality: Municipality of Central Elgin Lapsing Date: Subject Lands: Part Lots 1 & 2 Range 1 South of Edgeware Road Geographic Township of Yarmouth Municipality of Central Elgin The conditions and amendments to final plan of approval for registration of this Subdivision as provided by the County of Elgin are as follows: No. CONDITIONS 1. That this approval applies to the draft plan of subdivision, prepared by CJDL Consulting Engineers and certified by Kim Husted, Ontario Land Surveyor, dated December 11, 2014, which shows: 44 single detached residential building lots (Lots 1-44 inclusive) One (1) block for residential condominium development use (Block 45) One block for park and valley lands (Block 46) One block for valley lands (Block 47) One block for existing woodlot (Block 48) One block for future residential (Block 49) 2. That the road allowances included on the draft plan shall meet the standards of the Municipality of Central Elgin and be shown and dedicated as public highways on the final plan submitted for approval and registration. 3. The streets within the draft plan of subdivision shall be named to the satisfaction of the Municipality of Central Elgin. 4. That the owner enters into a subdivision agreement, pursuant to the authority of section 51(26) of the Planning Act, as amended, with the Municipality of Central Elgin wherein the owner agrees to satisfy all the requirements, financial and otherwise, of the Municipality of Central Elgin concerning the installation of services including roads, sanitary sewerage collection system, water distribution system, utilities and stormwater management facilities for the development of the lands within the plan. 5. That the subdivision agreement, where required, contain a provision, prepared to the satisfaction of the Municipality, regarding phasing or timing of the development. 6. That the subdivision agreement between the owner and the Municipality of Central Elgin be registered against the lands to which it applies once the plan of subdivision has been registered. 100 Applicant: Cyril J. DeMeyere Ltd. Date of Decision: , 2015 Jacklin Farm Phase 2 Date of Notice: , 2015 File No.: 34T-CE1401 Last Date of Appeal: , 2015 Municipality: Municipality of Central Elgin Lapsing Date: Subject Lands: Part Lots 1 & 2 Range 1 South of Edgeware Road Geographic Township of Yarmouth Municipality of Central Elgin 7. That prior to final approval the Municipality shall advise that appropriate zoning is in effect for the plan of subdivision. 8. That the owner shall provide easements as may be required for services, utility or drainage purposes in a form satisfactory to the Municipality or utility and where required by the Municipality, daylight corners and street reserves shall be shown on the final plan and conveyed in a form satisfactory to the Municipality. 9. That the subdivision agreement between the owner and the Municipality contain a provision requiring the owner to install geodetic monuments within the subdivision. The number, specifications and location of the monuments are to be approved by the Director of Physical Services for the Municipality of Central Elgin prior to final plan approval and registration. 10. That the subdivision agreement between the owner and the Municipality shall contain a provision requiring the owner to install noise attenuation measures as recommended in the Servicing report prepared by CJDL Engineers, December 9, 2014. 11. That the subdivision agreement between the owner and the Municipality shall contain a provision requiring the owner to construct the emergency access route recommended in the report, Jacklin Farm Subdivision Phase 2, Municipality of Central Elgin, Secondary Access Analysis, CJDL, 2 June 2015. 12. That the Municipality requires implementation of the recommendations of the Environmental Impact Study (EIS) report, Environmental Impact Study, Jacklin Farm Subdivision, Central Elgin,Lynn Valley Consultants,October, 2014. 13. That the Subdivision Agreement between the Owner and Municipality shall contain provisions requiring: a) The owner to include a statement informing the persons who first purchase a unit following final approval of all the approved development charges, including development charges for school purposes, relating to any such unit within the draft plan of subdivision pursuant to Section 59(4) of the Development Charges Act, 1997 101 Applicant: Cyril J. DeMeyere Ltd. Date of Decision: , 2015 Jacklin Farm Phase 2 Date of Notice: , 2015 File No.: 34T-CE1401 Last Date of Appeal: , 2015 Municipality: Municipality of Central Elgin Lapsing Date: Subject Lands: Part Lots 1 & 2 Range 1 South of Edgeware Road Geographic Township of Yarmouth Municipality of Central Elgin b) All services, which in the opinion of the municipality are necessary for the development of the lands within the Plan, such services being hereinafter called the c) Notwithstanding b), development may begin before all necessary services are in place if the Municipality is satisfied that adequate arrangements have been made to ensure that the necessary services shall be provided in a timely manner as development proceeds. Adequate arrangements shall include the passing of an area- specific development charge by-law pursuant to Section 2 of the Development Charges Act, 1997, and the entering into of a front-ending agreement under section 44 of the Development Charges Act, 1997, which by-law and agreement relate to the necessary services. 14. That prior to final approval, the Municipality shall confirm that there is uncommitted reserve sewage and water treatment capacity to service the development and that the proposed arrangements for stormwater management are acceptable and can be assumed by the Municipality. 15. That the Owner provide a storm water management report satisfactory to the Municipality and that the subdivision agreement between the Owner and the Municipality contain provisions regarding the development, implementation, installation, dedication and maintenance of the storm water management facilities. 16. That the owner shall adhere to the recommendations within the Geotechnical Jacklin Farm Subdivision, Phases 2&3 Part Lot 1&2, Range 1, Yarmouth Township, The Municipality of Central Elgin, by LVM, dated June 24, 2014 (Ref No.: 161-P-0005398-01-100-GE-R-0001-00) 17 . That the owner shall be responsible for implementing and maintaining sediment and erosion controls within the plan until such time as the Municipality assumes the roads and associated services. 18. Prior to final approval, the owner shall contact the licensed communication/ telecommunication service providers within the Municipality prior to commencing any work within the plan, and confirm that sufficient wire line communication/ telecommunication infrastructure is currently available to provide communication/ telecommunication service to the proposed development. In the event that such infrastructure is not available, the owner is hereby advised that the owner may be required to pay for the connection to and/or extension of the existing communication/ 102 Applicant: Cyril J. DeMeyere Ltd. Date of Decision: , 2015 Jacklin Farm Phase 2 Date of Notice: , 2015 File No.: 34T-CE1401 Last Date of Appeal: , 2015 Municipality: Municipality of Central Elgin Lapsing Date: Subject Lands: Part Lots 1 & 2 Range 1 South of Edgeware Road Geographic Township of Yarmouth Municipality of Central Elgin telecommunication infrastructure. If the owner elects not to pay for such connection to and/or extension of the existing communication/ telecommunication infrastructure, the owner shall be required to demonstrate to the Municipality that sufficient alternative communication/telecommunication facilities are available within the proposed development to enable, at a minimum, the effective delivery of communication/ telecommunication services for emergency management services (i.e. 911 Emergency Services). The owner shall provide the Municipality with written confirmation from the licensed service providers that communication/telecommunication infrastructure will be available to the plan. 19. That prior to final approval, arrangements shall be made to the satisfaction of the Municipality for the relocation of any utilities that may be required as a result of the development of the subject lands, such relocation shall be undertaken at the expense of the Owner. 20. That prior to final approval the Owner shall ensure that the requirements of Canada Post as set out below are satisfied. a) The owner shall: i - include in all offers of purchase and sale, a statement that advises the prospective purchaser that mail will be delivered via a community mail box; ii - note the locations of the community mail box within the development; and, iii - notify affected homeowners of any established easements granted to Canada Post to permit access to the community mail box. b) The owner further agrees to: i - consult with Canada Post to determine suitable permanent locations for the community mail box, which locations shall be indicated by the developer on the appropriate servicing plans ii - prior to offering any units for sale, display a map on a wall of the sales office in a place readily accessible to potential homeowners that indicates the location of the community mail box within the development, as approved by Canada Post. iii - provide a suitable and safe temporary site for a community mail box until curbs, sidewalks and final grading are completed at the permanent community mail box location 103 Applicant: Cyril J. DeMeyere Ltd. Date of Decision: , 2015 Jacklin Farm Phase 2 Date of Notice: , 2015 File No.: 34T-CE1401 Last Date of Appeal: , 2015 Municipality: Municipality of Central Elgin Lapsing Date: Subject Lands: Part Lots 1 & 2 Range 1 South of Edgeware Road Geographic Township of Yarmouth Municipality of Central Elgin iv - provide Canada post with the excavation date for the first foundation/first phase as well as the date development work is scheduled to begin; v - provide the expected installation date for the community mail box pad; and vi - provide the following for the community mail box and to include these requirements on the appropriate servicing plans: Any required walkway across the boulevard, per municipal standards; and, Any required curb depressions for wheelchair access, with an opening of at least two metres (consult with Canada Post for detailed specifications). 21. That the Subdivision Agreement between the Owner and the Municipality shall include a clause that the Owner agrees to inform all Purchasers of residential lots by including a condition in all Purchase Agreements stating that the construction of additional public school accommodation is dependent upon funding approval from the Ontario Ministry of Education, therefore the subject community may be designated as a "Holding Zone" by the Thames Valley District School Board and pupils may be assigned to existing schools as deemed necessary by the Board. 22. That prior to final approval, no grading or other soil disturbances shall take place on the Municipality and the County indicating that there are no further concerns for impacts to archaeological sites on the subject lands. This is to be accompanied by a Ministry of Tourism, Culture and Sport letter indicating that the licensee has met the terms and conditions for Archaeological Licensing and that the report has been entered into the Ontario Public Register of archaeological reports. 23. That prior to final approval of the plan of subdivision, the Clerk of the Municipality of Central Elgin shall advise in writing how conditions 1 to 15, 18 and 19 have been satisfied. 24. That prior to final approval of the plan of subdivision, Canada Post shall advise in writing how condition 20 has been satisfied. 25. That prior to final approval of the plan of subdivision, Kettle Creek Conservation Authority shall advise in writing how conditions 16 and 17 have been satisfied. 104 Applicant: Cyril J. DeMeyere Ltd. Date of Decision: , 2015 Jacklin Farm Phase 2 Date of Notice: , 2015 File No.: 34T-CE1401 Last Date of Appeal: , 2015 Municipality: Municipality of Central Elgin Lapsing Date: Subject Lands: Part Lots 1 & 2 Range 1 South of Edgeware Road Geographic Township of Yarmouth Municipality of Central Elgin NOTES TO DRAFT APPROVAL: 1. It is the applicant's responsibility to fulfill the conditions of draft approval. 2. It is suggested that the applicant be aware of section 144 of the Land Titles Act and subsection 78(10) of the Registry Act. Subsection 144 (1) of the Land Titles Act requires that a plan of subdivision of land that is located in a land titles division be registered under the Land Titles Act. Exceptions to this provision are set out in subsection 144(2). Subsection 78(10) of the Registry Act requires that a plan of subdivision of land that is located only in a registry division cannot be registered under the Registry Act unless that title of the owner of the land has been certified under the Certification of Titles Act. Exceptions to this provision are set out in clauses (b) and (c) of subsection 78(10). 3. The owner is advised that a permit shall be obtained from Kettle Creek Conservation Authority prior to any development and/or site alterations upon Lots 42 through 44 of this draft plan of subdivision and any alterations to the Lynhurst Acres Storm Water Management Pond. 4. The owner is advised that in the event that deeply buried archaeological remains should be discovered during construction, it is recommended that archaeological staff of the Ontario Ministry of Tourism, Culture and Sport be notified immediately. Similarly, in the event that human remains should be encountered during construction, it is recommended that the proponent immediately notify the Ontario Ministry of Tourism, Culture and Sport and the Registrar of the Cemeteries Regulation Unit of the Cemeteries Branch. 5. The Ontario Land Surveyor responsible for preparing the final plan for registration should contact the Director of Physical Services for the Municipality of Central Elgin regarding the preparation of the final plan to ensure the requirements of draft approval are properly addressed in the preparation of the final plan and that the final plan prepared contains sufficient geodetic information to locate the plan within the UTM Coordinate System, North American Datum 1983, prior to submitting the plan for final approval. A digital copy of the final plan, in a form satisfactory to the Municipality, is required as part of the final plan submission. 105 Applicant: Cyril J. DeMeyere Ltd. Date of Decision: , 2015 Jacklin Farm Phase 2 Date of Notice: , 2015 File No.: 34T-CE1401 Last Date of Appeal: , 2015 Municipality: Municipality of Central Elgin Lapsing Date: Subject Lands: Part Lots 1 & 2 Range 1 South of Edgeware Road Geographic Township of Yarmouth Municipality of Central Elgin 6. Inauguration, or extension of a piped water supply, a sewage system or a storm drainage system, is subject to the approval of the Ministry of the Environment under Sections 52 and Section 53 of the Ontario Water Resources Act. 7. The owner is hereby advised that the review of this plan of subdivision did not include groundwater, soil or atmosphere testing to fully discount the possibility that waste materials and/or other contaminants are present within or in close proximity to this subdivision. If either the owner or the Municipality requires such assurance before proceeding with this plan of subdivision, a team of consultants should be retained to conduct any necessary investigations. 8. The Ministry of the Environment and Climate Change must be advised immediately should waste materials or other contaminants be discovered during the development of this plan of subdivision. If waste materials or contaminants are discovered, a further approval under Section 46 of the Environmental Protection Act may be required from that Minister. 9. The owner is advised that if any unplugged petroleum wells or associated works are identified during the development of the site, the owner shall notify the Petroleum Resources Centre of the Ministry of Natural Resources. The owner shall plug the wells and rehabilitate the surface according to the Provincial Standards of the Oil, Gas and Salt Resources Act. The Ministry of Natural Resources recommends that no structures be built immediately over a plugged petroleum well. 10. Should the owner or the Municipality require underground Bell Canada facilities to serve this subdivision, the owner must confirm with the Municipality that satisfactory arrangements have been made with Bell Canada for underground services. The owner is also advised that, should any conflicts with the existing Bell Canada facilities or easements arise, the owner shall be responsible for realignments or relocation. Further, the owner is to provide easements as required to service this subdivision. 11. It is suggested that the Municipality register the subdivision agreement as provided by subsection 51(26) of the Planning Act, against the land to which it applies, as notice to prospective purchasers. 106 Applicant: Cyril J. DeMeyere Ltd. Date of Decision: , 2015 Jacklin Farm Phase 2 Date of Notice: , 2015 File No.: 34T-CE1401 Last Date of Appeal: , 2015 Municipality: Municipality of Central Elgin Lapsing Date: Subject Lands: Part Lots 1 & 2 Range 1 South of Edgeware Road Geographic Township of Yarmouth Municipality of Central Elgin 12. Clearances are required from the following agencies: Mr. Donald Leitch, CAO/Clerk Municipality of Central Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Delivery Services Officer Delivery Planning Canada Post Corporation 955 Highbury Ave London, ON N5Y 1A3 Mr. Joe Gordon, Director of Operations Kettle Creek Conservation Authority 44015 Ferguson Line St. Thomas, ON N5P 3T3 If the agencys condition concerns a clause in the subdivision agreement, a copy of the agreement should be sent to them. This will expedite clearance of the final plan. A copy of the agreement is also required by the County of Elgin. 13. All measurements on subdivision and condominium final plans must be presented in metric units. The final plan must be submitted digitally in AutoCAD (DWG) and Portable Document Format (PDF) with the appropriate citation from the Planning Act used. The AutoCAD (DWG) file must be consistent with the following standards: Georeferenced to the NAD83 UTM Zone 17M coordinate system. All classes of features must be separated into different layers. Each layer should be given a descriptive name so that the class of feature it contains is recognizable. The final plan approved by the County of Elgin must include the following paragraph on all copies (3 mylars and 4 paper) for signature purposes: 107 Applicant: Cyril J. DeMeyere Ltd. Date of Decision: , 2015 Jacklin Farm Phase 2 Date of Notice: , 2015 File No.: 34T-CE1401 Last Date of Appeal: , 2015 Municipality: Municipality of Central Elgin Lapsing Date: Subject Lands: Part Lots 1 & 2 Range 1 South of Edgeware Road Geographic Township of Yarmouth Municipality of Central Elgin Approval Authority Certificate This final plan of subdivision is approved by the County of Elgin under Section 51 (58) of the Planning Act, R.S.O. 1990, on this ___day of _____________20___. __________________ Manager of Planning 14. The approval of this draft plan of subdivision File No. 34T-CE14501 will lapse on , 2018 ______________, pursuant to subsection 51(32) of the Planning Act, as amended. It is the responsibility of the owner to request an extension of the draft approval if one is needed. A request for extension should be made at least 60 days before the approval lapses since no extension can be given after the lapsing date. The request should include the reasons why an extension is needed and a resolution in support of the extension from Council of the Municipality of Central Elgin. 15. The final plan approved by the County of Elgin must be registered within 30 days or the County may withdraw its approval under subsection 51(59) of the Planning Act. 108 REPORT TO COUNTY COUNCIL FROM: Katherine Thompson, Marketing and Communications Coordinator DATE: November 24, 2015 SUBJECT: Schedule of Council Meetings for 2016 INTRODUCTION: Every December a meeting schedule for Elgin County Council is prepared for the following year. DISCUSSION: Traditionally, Council meets the second and fourth Tuesday of each month at 9:00 a.m. in the Council Chambers at the Elgin County Administrative Building (450 Sunset Drive, St. Thomas). Attached for Cration are suggested meeting dates of Elgin County Council for 2016. Please note: Council has the ability to change meeting dates at any time with advance notice. CONCLUSION: An Elgin County Council meeting schedule is required for 2016. RECOMMENDATION: 6 from the Marketing and Communications Coordinator dated November 24, 2015 be adopted. All of which is Respectfully Submitted Approved for Submission Katherine Thompson Mark G. McDonald Marketing and Communications Coordinator Chief Administrative Officer 110 SCHEDULE OF COUNTY COUNCIL MEETINGS FOR 2016 Meeting DateTime January 12 2:00 p.m. - Special Budget Meeting January 26 9:00 a.m. February 9 9:00 a.m. - One meeting due to OGRA/ROMA (February 21 24, Fairmont Royal York, Toronto) March 8 9:00 a.m. March 22 9:00 a.m. April 12 9:00 a.m. April 26 9:00 a.m. May 10 9:00 a.m. May 24 9:00 a.m. June 14 9:00 a.m. June 28 9:00 a.m. July 12 9:00 a.m. July 26 9:00 a.m. August 9 9:00 a.m. - Meetings may not be required in August. August 23 9:00 a.m. (AMO Conference held in August) September 13 9:00 a.m. September 27 9:00 a.m. October 18 9:00 a.m. - AMO Counties Regions & Single Tiers Conference. November 8 9:00 a.m. November 22 9:00 a.m. December 13 7:00 p.m. - December 15 9:00 a.m. - Regular Council Meeting Council Meetings are normallyheld every 2nd and 4th Tuesday of the month and are subject to change. 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 136 COUNTY OF ELGIN By-Law No. 15-29 BEING A BY- LAW TO REAPPOINT JGM CONSULTING AS THE INVESTIGATOR PURSUANT TO SECTIONS 8, 9, 10 AND 239.1 OF THE MUNICIPAL ACT, 2001, S.O. 2001, C.25, AS AMENDED AND TO AMEND BY-LAW NO. 11-24 WHEREAS effective January 1, 2008, pursuant to Section 239.1 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, a person may request an investigation of whether a municipality or local board has complied with Section 239 of the Municipal Act, 2001 as amended, or a procedural by-law under subsection 238 (2) in respect of a meeting or part of a meeting that was closed to the public; and WHEREAS by By-Law No. 07-38 Council did appoint JGM Consulting as the Investigator to investigate all requests on behalf of the Municipality and its Local Boards for a one year term commencing January 1, 2008; and WHEREAS Council deemed it advisable to reappoint JGM Consulting as the Investigator for an additional one year term commencing January 1, 2009 under certain terms and conditions through amending By-Law No. 08-30; and WHEREAS Council had deemed it advisable to reappoint JGM Consulting as the Investigator for a further two years according to the same terms and conditions as agreed to in amending By-Law No. 08-30, through the passage of By-Law 09-31; and WHEREAS Council had deemed it advisable to reappoint JGM Consulting as the Investigator for a further four years according to the same terms and conditions as agreed to in amending By-Law No. 09-31, through the passage of By-Law 11-24; and NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin hereby enacts as follows: 1. THAT JGM Consulting is hereby reappointed as the independent Investigator to investigate in accordance with the legislation all requests for an investigation of the Council and committees of the Municipality and the local boards and their committees of the Municipality for an additional one-year term commencing January 1, 2016. 2. THAT Schedule "B", as amended by By-Law No. 08-30, By-Law No. 09-31, By-Law 11-24 and further amended by By-Law 15-29 be approved. 3. THAT this By-Law shall come into force and take effect on January 1, 2016. TH READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 10 DAY OF DECEMBER 2015. Mark G. McDonald, Chief Administrative Officer. Warden. 137 2 A By-Law No. 07-38, 08-30, 09-31, 11-24, 15-29 CF OMPLAINT ORM MUNICIPAL INVESTIGATION I N ACCORDANCE WITH Section 239 of the Municipal Act 2001 (As Amended) A FEE OF $25.00 MUST ACCOMPANY THIS FORM PRIOR TO BEING PROCESSED. P: LEASE FORWARD COMPLETED FORMSTO John Maddox JGM CONSULTING #4299 Edgevalley Road London, Ontario N5Y 5N1 138 3 COMPLAINT FORM FOR MUNICIPAL INVESTIGATION Municipal Act 2001 Section 239 (As Amended) C OMPLAINANT S N AME A DDRESS HW TELEPHONE OMEORK E- MAIL CI? YES \[ \] NO \[ \] AN YOUR IDENTITY BE REVEALED DURING THE NVESTIGATION S239MA2001 P( ERSONAL INFORMATION IS COLLECTED UNDER THE AUTHORITY OF ECTION OF THEUNICIPAL CTAS )MI. AMENDED AND WILL BE USED BY THEUNICIPAL NVESTIGATOR TO CARRY OUT AN INVESTIGATION UNDER THE ACT NM AME OF UNICIPALITY DCM ATE OF LOSED EETING MCN UNICIPAL ONTACT AME T ELEPHONE BThis should provide as much information as is required to explain the nature and background of ACKGROUND the particular occurrence. (i.e.) Timing; Municipal Contact; Municipal Explanation. AActivities that the complainant has undertaken to resolve the matter. CTION 139 4 S/C UMMARY OMMENTS __________________________ ____________________________________________ Date of signature Signature of Complainant 140 5 B By-Law No. 15-29 RENEWAL AGREEMENT FOR MUNICIPAL INVESTIGATOR st THIS AGREEMENT made as of the 1 day of January , 2016. CORPORATION OF THE BETWEEN: OF THE FIRST PART AND: JGM CONSULTING OF THE SECOND PART WHEREAS: Municipal Act, 2001, (A) Section 239.2 of the S.O. 2001, c.25 (the "Act"), when proclaimed in force, authorizes municipalities to appoint an investigator to investigate in an independent manner any complaint as to whether the Municipality has complied with the Act or a Municipal procedural by-law in respect of a meeting or part of a meeting that was closed to the public and to report on the investigation; (B) In appointing an investigator and in assigning powers and duties to him, a municipality is to have regard to, among other things: i) the investigators independence and impartiality; ii) confidentiality with respect to the investigator's activities; iii) the credibility of the investigator's investigative process; (C) The Municipality is satisfied that the Independent Contractor has the skills and ability to meet the foregoing criteria. NOW THEREFORE the parties agree as follows: 1. Services The Municipality hereby retains and appoints the Independent Act Contractor as an Investigator for the purposes of Section 239.2(1) of the and the Independent Contractor agrees to provide such services for and at the request of the Municipality and accepts such appointment. The Independent Contractor confirms that services under this agreement will be carried out by John G. Maddox except as otherwise delegated by John G. Maddox. 2. Duties The duties of the Independent Contractor shall be: i) to conduct investigations from time to time as requested by the Municipality upon receipt of a complaint ("Complaint") in respect of meetings or part of meetings that are closed to the public to determine compliance with the Act or the Municipal procedural by-law and to report on the results of such investigations;. ii) in conducting such investigations, to have regard to the importance of the matters listed above in recital (B); iii) to proceed without undue delay and with due diligence to investigate a Complaint; iv) to conduct each investigation in private; v) to hear or obtain information from such persons as the Independent Contractor thinks fit and to make such inquiries as he thinks fit; vi) to provide an opportunity to the Municipality or any person that may be adversely affected by a proposed report of the Independent Contractor, the opportunity to make representations respecting such report or recommendation; 141 6 vii) to preserve confidentiality and secrecy with respect to all matters that come to his knowledge in the course of performing duties hereunder, save and except disclosure of such matters as in the Independent Contractor's opinion ought to be disclosed in order to establish grounds for his conclusions and recommendations; viii) after making an investigation, to render his opinion as to whether or not the meeting or part of the meeting that was the subject matter of the investigation appears to have been closed to the public contrary to the Act or Municipal procedural by-law and, in either case, the Investigator shall report his opinion and the reasons for it to the Municipality and shall make such recommendations as he thinks fit. In performing such duties, the Independent Contractor shall have the powers set out in Subsection 223.13(6) and Sections 223.14 to 223.18 of the Act, copies of which are 3. Joint Retainer The Independent Contractor acknowledges that the Independent Contractor is appointed as an Investigator for each of the participating member municipalities within th to this Agreement, together with payment of the Additional Fee defined below. Each Included Municipality shall enter into separate agreements with the Independent Contractor. 4. Fees a) Annual Retainer The Municipality shall pay to the Independent Contractor on or before the commencement date ONE THOUSAND DOLLARS ($1,000.00) plus applicable taxes. In order to add the Included Municipalities to the duties of the Independent Contractor, an additional fee of THREE HUNDRED ($300.00) for each Included Municipality shall be paid by the County of Elgin. b) Hourly Rate In addition, the Independent Contractor shall be paid a fee of ONE HUNDRED DOLLARS ($100.00) per hour plus applicable taxes during such time the Independent Contractor is performing his duties hereunder. The Independent Contractor agrees such rate shall be charged only for such time that the Independent Contractor is actively investigating a Complaint and preparing and presenting his report with respect thereto. The Independent Contractor shall not charge for travel time. The Independent Contractor is entitled to be reimbursed for other reasonable receipted expenses related to his duties, including food and hotel costs, car rental, kilometre rate at the respective municipal rate or railway tickets. c) Responsibility for Payment The Independent Contractor further covenants and agrees that his hourly fee and related expenses hereunder shall be paid by the Municipality against whom the Complaint is made and which initiated the investigation. The Municipality agrees to be responsible for such fees and expenses and, notwithstanding the joint retainer, the Independent Contractor shall not hold the other Included Municipalities responsible for such payment obligation. The Independent Contractor shall invoice the applicable Municipality upon completion of his report. 5. Term The term of this Agreement ("Term") is for a one (1) year term commencing the effective date of the execution of this Agreement and ending on the first anniversary date thereof unless renewed and/or extended by agreement of all parties. The Independent Contractor or the Municipality shall give at least ninety (90) days written notice prior to the end of each year during the Term of its intent not to continue this Agreement for the balance of the Term. 6. Taxes All amounts payable to the Independent Contractor shall be paid without deduction. The Independent Contractor shall be responsible for any contributions imposed or required under employment insurance, health tax, social insurance, income tax law, Worker's Compensation (if elected to enrol), pension with respect to any amounts paid to the Independent Contractor. The Municipality assumes no obligation or liability as between the parties to this 142 7 Agreement to deduct or remit any statutory or government remittances. 7. Independent Contractor The Independent Contractor is a contractor independent of the Municipality. Nothing herein shall be interpreted to create a relationship of employer/employee, partnership, franchise, agency or joint venture or other like arrangement. 8. Delegation In the event more than one Complaint is made at any one time requiring more than one investigation, the Independent Contractor may determine that it is necessary to delegate some or all of his powers and duties, then he may do so in writing to any person other than a member of council, provided that the person to whom such delegation is made agrees in writing to be governed by the same duties of secrecy as the Independent Contractor and to abide by the terms and conditions of this Agreement. Such person shall always be under the supervision and direction of the Independent Contractor. Such delegation shall not be to a member of council or staff of any Municipality and shall not result in any additional costs or fees to the Municipality. Invoices shall be rendered by the Independent Contractor and payment made to the Independent Contractor and the Independent Contractor shall otherwise be responsible for the fees and disbursements of any of his delegates. 9. Binding This Agreement shall inure to the benefit of and bind the parties and their respective heirs, successors and permitted assigns. 10. Indemnification The Municipality agrees to indemnify and save harmless the Independent Contractor, its agents and assigns, from and against any and all liabilities, losses, suits, claims, demands, damages, expenses, costs (including all legal costs), fines and actions of any kind or nature whatsoever services and carrying out of its duties including, but not limited to, any alleged breach of this agreement, any procedural defect or other breach of relevant statutory provisions. 11. Entire Agreement This Agreement contains the entire agreement between the parties and supersedes all previous negotiations, understandings and agreements, verbal or written with respect to any matters referred to in this agreement. IN WITNESS HEREOF, each of the parties hereto have set its hand and seal as of this _____ day of ____________________, 2015. SIGNED, SEALED AND DELIVERED THE CORPORATION OF THE COUNTY OF ELGIN Warden Chief Administrative Officer The Independent Contractor hereby accepts and agrees to the terms and conditions herein contained. JGM CONSULTING Witness John G. Maddox for JGM Consulting 143 8 By-Law No. 07-38, 08-30, 09-31, 11-24, 15-29 In performing Investigator duties, the Independent Contractor shall have the powers set out in Subsection 223.13(6) and Sections 223.14 to 223.18 of the Act, as follows: Ombudsman Powers paramount 223.13(6) The powers conferred on the Ombudsman under this Part may be exercised despite any provision in any Act to the effect that any such decision, recommendation, act or omission is final, or that no appeal lies in respect of them, or that no proceeding or decision of the person or organization whose decision, recommendation, act or omission it is shall be challenged, reviewed, quashed or called in question. Investigation 223.14 (1) Every investigation by the Ombudsman shall be conducted in private. Opportunity to make representations (2) The Ombudsman may hear or obtain information from such persons as he or she thinks fit, and may make such inquiries as he or she thinks fit and it is not necessary for the Ombudsman to hold any hearing and no person is entitled as of right to be heard by the Ombudsman, but if at any time during the course of an investigation it appears to the Ombudsman that there may be sufficient grounds for him or her to make any report or recommendation that may adversely affect the municipality, a local board, a municipally- controlled corporation or any other person, the Ombudsman shall give him, her or it an opportunity to make representations respecting the adverse report or recommendation, either personally or by counsel. Application of Ombudsman Act Ombudsman Act (3) Section 19 of the applies to the exercise of powers and the performance of duties by the Ombudsman under this Part. Same Ombudsman Act (4) For the purposes of subsection (3), references in section 19 of the Freedom of Information and Protection of Privacy ActPublic Service of Ontario Act, 2006 Municipal Freedom municipality, a local board or a municipally- of Information and Protection of Privacy Act Duty of confidentiality 223.15 (1) Subject to subsection (2), the Ombudsman and every person acting under the instructions of the Ombudsman shall preserve secrecy with respect to all matters that come to his or her knowledge in the course of his or her duties under this Part. Disclosure (2) The Ombudsman may disclose in any report made by him or her under this Part such matters as in the Om grounds for his or her conclusions and recommendations. Section prevails Municipal Freedom of Information and Protection of (3) This section prevails over the Privacy Act . No review, etc. 223.16 No proceeding of the Ombudsman under this Part shall be held bad for want of form, and, except on the ground of lack of jurisdiction, no proceeding or decision of the Ombudsman is liable to be challenged, reviewed, quashed or called in question in any court. 144 9 Testimony 223.17 (1) The Ombudsman and any person acting under the instructions of the Ombudsman shall not be called to give evidence in any court, or in any proceedings of a judicial nature, in respect of anything coming to his or her knowledge in the exercise of his or her functions under this Part. Same (2) Anything said or any information supplied or any document or thing produced by any person in the course of any investigation by or proceedings before the Ombudsman under this Part is privileged in the same manner as if the inquiry or proceedings were proceedings in a court. Effect on other rights, etc. 223.18 The rights, remedies, powers, duties and procedures established under sections 223.13 to 223.17 are in addition to the provisions of any other Act or rule of law under which any remedy or right of appeal or objection is provided for any person, or any procedure is provided for the inquiry into or investigation of any matter, and nothing in this Part limits or affects any such remedy or right of appeal or objection or procedure. 145 10 B By-Law No. 15-29 INCLUDED MUNICIPALITIES The Included Municipalities under this Agreement shall be: The Corporation of the Municipality of Bayham The Corporation of the Municipality of Central Elgin The Corporation of the Municipality of Dutton/Dunwich The Corporation of the Municipality of West Elgin The Corporation of the Town of Aylmer The Corporation of the Township of Malahide The Corporation of the Township of Southwold 146 COUNTY OF ELGIN By-Law No. 15-30 BEING A BY- LAW TO RE-APPOINT JGM CONSULTING AS THE INTEGRITY COMMISSIONER FOR THE COUNTY OF ELGIN PURSUANT TO SECTIONS 9, 10, 11 AND 223.3 OF THE MUNICIPAL ACT, 2001, S.O. 2001, C.25, AS AMENDED WHEREAS effective January 1, 2008, Section 223.3 of the Municipal Act, 2001, as amended, (the Act) authorizes a municipal council to appoint an Integrity Commissioner who is responsible for performing in an independent manner functions related to the Code of Conduct of members of council and local boards; and WHEREAS such services shall be undertaken by an Integrity Commissioner appointed by the County, pursuant to Sections 9, 10, 11 and 223.3 of the Act; and WHEREAS the County deems it advisable to appoint JGM Consulting (John G. Maddox, principal) as Integrity Commissioner to perform the services as referred to above; and WHEREAS JGM Consulting has expressed interest in providing services to the County and its constituent municipalities acting as Integrity Commissioner on the terms and conditions as agreed from time to time and under written agreement in the form and of NOW THEREFORE BE IT RESOLVED THAT the Municipal Council of the Corporation of the County of Elgin hereby enacts as follows: 1. Consulting is hereby appointed as Integrity Commissioner for the County of Elgin to perform those functions set forth in Section 223.3 through 223.6 of the Municipal Act, 2001 (Ontario) including but unlimited to: a) Advice as to the application of the Code of Conduct and any related procedures, rules, and policies governing the ethical behavior of members of council and local boards; b) Conducting inquiries in respect of any requests alleging contravention of the Code of Conduct and/or any other procedures, rule or policy governing the ethical behavior of members of council and local boards; and c) Reporting to council for the Corporation of the County of Elgin as to activities as Integrity Commissioner, including but not limited to reports as to the results of any inquiry into alleged contravention and/or an annual report of activities as Integrity Commissioner. 2. THAT this by-law shall come into force and take effect on January 1, 2016. TH READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 10 DAY OF DECEMBER 2015. Mark G. McDonald, Chief Administrative Officer. Warden. 147 2 A By-Law No. 15-30 AGREEMENT FOR MUNICIPAL INTEGRITY COMMISSIONER THIS AGREEMENT made as of the 1st day of January 2016 . CORPORATION OF THE COUNTY OF ELGIN BETWEEN: (Hereinafter referred to as ) OF THE FIRST PART AND: JOHN G. MADDOX, carrying on business as JGM CONSULTING ) OF THE SECOND PART WHEREAS: (A) Section 223.3 through 223.6 of the Municipal Act, 2011, S.O. 2011, c.25 (the Commissioner to, among other things, provide advice and guidance to members of Council and local boards as to the application of any Code of Conduct and municipal procedures, rules, and policies relating to their ethical behavior, and, furthermore, to making inquiry into requests as to alleged contraventions of any such Code of Conduct by a member of Council or board and to report the results of such inquiry to the municipality; (B) In appointing an Integrity Commissioner and in assigning powers and duties to him or her, a municipality is to have regard to, among other things: i) the independence and impartiality of the said Commissioner; ii) confidentiality in respect of the activities of the Integrity Commissioner; iii) the credibility required to be attributed to the role of the Integrity Commissioner; and (C) Elgin is satisfied that JGM has the skills and ability to meet the foregoing criteria. NOW THEREFORE, in consideration of the payment of the sum of one dollar ($1.00) by each party to the other and the covenants and hereinafter set forth, the sufficiency and receipt of which consideration is herby acknowledged, the parties hereto agree as follows: 1. Term The term of this agreement is for the period of 12 consecutive months commencing January 1, 2016 December 31, 2016, unless subject to prior early termination by either of the parties hereto and/or as otherwise renewed or extended by agreement of the parties. 2. Services Elgin hereby retains and appoints JGM as Integrity Commissioner for the purposes of Sections 223.3 though 223.6 of the Act and JGM accepts such appointment and agrees to provide such services as are reflected in the Act and as requested by the municipality, at all times in accordance with and to the standards as set forth in the Act. JGM confirms that such services will be rendered by John G. Maddox, save and accept as otherwise delegated in accordance with this agreement. 3. Duties As Integrity Commissioner, JGM shall perform the duties and have the powers provided for in the Act, including but not limited to the following: 148 3 Advisory: (1) upon proper request, provide written and/or verbal advice to individual members of Council respecting the application of the Code of Conduct and/or any other procedures, rules, and policies relating to and reflecting upon their ethical behavior, including but not limited to general interpretation of the Municipal Conflict of Interest Act (Ontario); and furthermore and when appropriate, providing the full Council with specific and general opinions and advice respecting compliance by elected officials in respect of the provisions of governing statues the Code of Conduct and any other applicable procedures, rules, and policies. Compliance Investigation/Determinations (2) : upon proper request from a member of Council or local board, municipal administration or one or more members of the public, to conduct an inquiry and make a determination as to any alleged contravention of the Code of Conduct or applicable procedures, rules, and policies by a member of Council or local board and, thereafter, to report the details and results of such inquiry to municipal Council. Educational (3) : provide the Chief Administrative Officer or as directed with an annual report of activities during the previous calendar year as Integrity Commissioner, including but not necessarily limited to advice given to Council or individual members of Council and a summary of inquiry results and determinations; furthermore, provide outreach programs to members of Council and local boards and relevant staff on legislation, protocols, and office procedures emphasizing the importance of compliance with a Code of Conduct for public confidence in Municipal Government; and, furthermore, dissemination of information available to the public on the website operated by Elgin. Notwithstanding that set forth above, the parties acknowledge and agree that the function of the Integrity Commissioner is to provide advice and opinion to Council and members thereof, to provide independent complaint prevention, investigation, adjudication, and resolution to members of Council and the public, and education respecting adherence with the Code of Conduct for members of Council and other procedures, rules, and policies governing ethical behavior. The parties hereto also acknowledge and agree the JGM, as Integrity Commissioner, will perform services, and in particular those services relating to advisory and educational duties, in a manner so as to avoid duplicated advice, opinion, and cost in respect of identical requests and inquiries for example, the Integrity Commissioner shall decline to provide individualized advice and opinion to more than one member of Council or a local board on identical issues but should choose to provide general advice to Council or such local board as a whole to answer all such inquiries. In addition, it is recognized that JGM, as Integrity Commissioner, will likely receive requests for advice on matters involving while the Integrity Commissioner may provide general interpretation of the MCIA, it is expected that individual members of Council or local boards will seek independent legal advice on a specific question of individual compliance with such legislation. 4. Joint Retainer JGM agrees that, in addition to appointment as Integrity Commissioner for the Corporation of the County of Elgin, he shall also accept appointment and provide services as Integrity Commissioner for the member hereto, including execution of an agreement of similar form and content to this agreement with each such individual member municipality upon request. 5. Fees a) Annual Retainer Prior to the commencement date of this agreement, Elgin shall pay to JGM the sum of ONE THOUSAND FIVE HUNDRED DOLLARS ($1,500.00) as an annual retainer for appointment as Integrity Commissioner for the County of Elgin. In addition and prior to the commencement date of any such agreement with a member municipality, Elgin shall also pay to JGM the sum of FIVE HUNDRED DOLLARS ($500.00) as an annual retainer for the appointment as Integrity Commissioner for each of the members municipalities who avail themselves of this service, provided the contracted municipalities utilize the same form and content of the Code of Conduct adopted by the County of Elgin. 149 4 b) Hourly Rate JGM will be paid a fee of ONE HUNDRED TWENTY-FIVE DOLLARS PER HOUR ($125.00/hour), plus applicable taxes, for time devoted to services as Integrity Commissioner for Elgin and, where applicable following appointment, for each of the member municipalities hereto; provided that JGM will charge such hourly rate only for time actively devoted to the duties described in Section 3 above. For purposes of clarity, JGM shall not charge Elgin or, where applicable, any member municipality, for travel time. c)Expenses Upon presentation of receipts, JGM will be entitled to reimbursement of expenses incurred in relation to performance of duties contemplated by this agreement, including but not limited to food and hotel costs, car rental, railway transportation, and/or fuel charges, all at the respective municipal rates then in affect. d) Legal Advice/Fees The parties agree that, when necessary, JGM may arrange for and receive legal assistance and advice to properly perform the duties contemplated by this agreement. The parties agree that, as a direct cost and not as a reimbursable expense, Elgin shall pay the cost of such legal assistance and advice. e) Invoicing JGM agrees the hourly fees and related expenses for which reimbursement will be sought and as referred to above shall be charged and invoiced to the municipal corporation from which the request originated and to whom the service was provided. For purposes of clarity, JGM shall charge hourly rates and reimbursable expenses to Elgin only for those requests for services as originating from the Corporation of the County of Elgin. Notwithstanding the joint retainer as referred to above, JGM shall not hold Elgin or, where applicable, any other member municipality responsible for the costs of services rendered or expenses incurred save and except for those relating to requests originating in Elgin or any such identified member municipality. f) Payment without deduction The parties hereto agree that invoices rendered by JGM and payments by Elgin shall be without deduction, specifically for any contributions imposed or required by law for employment insurance, health costs, social insurance, income tax, workers compensation, or mandatory pension. Elgin assumes no obligation or liability as between the parties hereto to deduct or remit any statutory or government remittances. 6.Delegation In the event that more than one request or complaint is made at any one time and requiring the rendering of more than one service, including more than one investigation, JGM may determine it necessary to delegate some or all of the powers and duties reflected above and JGM is authorized to arrange for and effect such delegation in writing; provided that such delegation shall not be made to a member of Council and provided further that the person, body, or agency to whom such delegation is made agrees in writing to be governed by the terms of this agreement. The person, body, or agency to whom such delegation shall be made shall be under the supervision and direction of JGM. The aforenoted delegation shall not result in any increased expense to Elgin. JGM shall prepare and render an invoice to Elgin which accounts for the costs of the delegatee and JGM shall be responsible for the fees and disbursements of such delegatee. 7. Independent Contractor Notwithstanding the appointment as a statutory officer, the parties agree and acknowledge that JGM is a contractor independent of Elgin. Nothing within this agreement shall be interpreted to render or create a relationship of employer/employee, partnership, franchise, agency, joint venture or other like arrangement as between JGM and Elgin. 8. Statutory Officer For purposes of the agreement and solely for the purpose of arranging for errors and omission insurance, the Integrity Commissioner Act. 9. Indemnification Elgin agrees to indemnify and save harmless JGM, its agents and assigns, from and against any and all liabilities, losses, suits, claims, demands, damages, expenses, costs (including all legal costs), fines and actions of any kind 150 5 or nature whatsoever arising out of or in connection with the provision of services and carrying out of duties as contemplated hereunder, including but not necessary limited to any alleged breach of this agreement, any procedural defect, or any breach of relevant statutory provisions. 10. Early Termination The within agreement may be terminated by either party at the end of the 2016 calendar year, or by delivery of a written notice of such termination delivered 90 days prior to the desired date of early termination. 11. Notice Any notice required pursuant to this agreement shall be delivered to the respective parties hereto at the following addresses: For Elgin County of Elgin, 450 Sunset Drive, St. Thomas, ON, N5R 5V1 For JGM JGM Consulting, #42 - 99 Edgevalley Rd., London, ON, N5Y 5N1 Any written notice between the parties hereto which specifically excludes any invoice rendered herein, shall be delivered or sent by pre-paid registered mail addressed to the parties at the respective addresses listed above. Notice shall be deemed to have been received on the date on which notice was delivered to the addresses designated or, in the case of mailing, on the fifth day after the date of mailing. 12. Severability All paragraphs, terms, and conditions of this agreement are severable and the invalidity, illegality or unenforceability of any such paragraph, term, or condition shall be deemed not to affect the validity, legality, or enforceability of the remaining paragraphs, terms and conditions. 13. Complete Agreement This agreement, including any schedule hereto, constitutes the entire agreement between the parties and supersedes all prior agreements, negotiations and discussions, whether oral or written, with respect to the subject matter of this agreement. 14. Enurement This agreement shall enure to the benefit of and is binding upon the parties hereto and their respective successors and permitted assigns. IN WITNESS WHEREOF the parties are to have caused the agreement to be signed and sealed and/or executed by their respective officers which are duly authorized as of the date first written above. SIGNED, SEALED AND DELIVERED THE CORPORATION OF THE COUNTY OF ELGIN IN THE PRESENCE OF: ____________________________________ Per: Warden Per: ____________________________________ Mark G. McDonald, Chief Administrative Officer We have authority to bind the Company _____________________________________ John G. Maddox 151 COUNTY OF ELGIN By-Law No. 15-31 -LAW TO APPOINT AN IN-HOUSE WHEREAS Section 5(3) of the Municipal Act, S.0. 2001, Chapter 25 as amended grants municipal power to exercise its capacity, rights, powers and privileges by by-law; and, WHEREAS Section 8(1) of said Act confers broad authority to municipalities to govern its affairs as it considers appropriate; and, WHEREAS Section 9 of said Act confers upon a Municipality the rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; and, WHEREAS the Corporation of the County of Elgin deems it advisable to appoint a County Solicitor; and, WHEREAS the Solicitor will report to the Chief Administrative Officer and will perform such duties as laid out in the attached Job Description, serving Elgin and other municipal entities as assigned. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT Warden and Chief Administrative Officer be authorized and directed to negotiate and sign a five-year contract with Mr. Stephen Gibson (commencing on January 4, 2016) as In-House County Barrister and Solicitor according to the terms and conditions outlined in the confidential - dated October 20, 2015; and, 2. THAT this by-law shall come into force and take effect on January 1, 2016. TH READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 10 DAY OF DECEMBER 2015. Mark G. McDonald, Chief Administrative Officer. Warden. 152 153 COUNTY OF ELGIN By-Law No. 15-32 "BEING A BY-LAW TO AUTHORIZE SPEED LIMITS" WHEREAS pursuant to Section 128(2) of the Highway Traffic Act, being Chapter H.8, R.S.O. 1990, as amended, the council of a municipality may by by-law prescribe a different rate of speed for motor vehicles driven on a highway or portion of a highway under its jurisdiction than is prescribed in Section 128(1a); and WHEREAS it is deemed expedient that the speed limit for motor vehicles on certain highways in the County of Elgin be different from the rate as set out in said Subsection (1.a). NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. appended hereto, is marked in compliance with the regulations under the Highway Traffic Act the maximum rate of speed thereon shall be the rate of speed prescribed in the Schedule. 2. THAT the penalties provided in Section 128(14) of the Highway Traffic Act shall apply to offences against this by-law. 3. THAT this By-Law shall become effective once signage setting out the speed limit has been duly posted. 4. THAT By-Laws No. 12-27, 13-20, 14-25, 15-14, and any by-law inconsistent with this by-law be and the same are hereby repealed; and, th READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 10 DAY OF DECEMBER 2015. Mark G. McDonald, Chief Administrative Officer Warden 154 - 2 By-Law No. 15-32 MAXIMUM RATE OF SPEED 50 KILOMETRES PER HOUR 1. County Road #2 (Pioneer Line) From 1250 metres east of the south west property line of Graham Road 1827 metres west of the south east property line of Graham Road, in the Municipality of West Elgin. 2. County Road #3 (Talbot Line) From the west property line of Sunset Road (Highway #4) west 432 metres, in the Township of Southwold. 3. County Road #4 (Colborne Street) From the south property limits of Bridge Street to 1692 metres north, in the geographic location of the Village of Port Stanley, in the Municipality of Central Elgin. 4. County Road #4 (Bridge Street) From the west property line of Carlow Road to the west property line of Colborne Street, in the geographic location of the Village of Port Stanley, in the Municipality of Central Elgin. 5. County Road #8 (Currie Road) From 384 metres south of the north property line of Shackleton Line to 1285 metres north of the north property line of Shackleton Line, in the Municipality of Dutton/Dunwich. 6. County Road #8 (Currie Road) From 814 metres south of the south property line of Talbot Line to 437 metres north of the south property line of Talbot Line, in the Municipality of Dutton/Dunwich. 7. County Road #13 (Shackleton Line) From the east property line of Currie Road to 1264 metres east, in the Municipality of Dutton/Dunwich. 8. County Road #15 (Miller Road) From Pioneer Line to Currie Road, in the Municipality of Dutton/Dunwich. 9. County Road #16 (Fingal Line) From 490 metres west of the west property line of Union Road to 456 metres east of the west property line of Union Road, in the Township of Southwold. 10. County Road #16 (Fingal Line) From 64 metres east of the east property line of Lyle Road to 716 metres east of the east property line of Lyle Road, in the Township of Southwold. 11. County Road #18 (Third Line) From 630 metres east of the east property line of Lawrence Road to 203 metres east of the east property line of Lawrence Road, in the Township of Southwold. 12. County Road #19 (Plank Road) From 430 metres south of the north property line of Eden Line to 334 metres north of the north property line of Eden Line, in the Municipality of Bayham. 13. County Road #19 (Plank Road) From 828 metres south of the south property line of Heritage Line to 866 metres north of the south property line of Heritage Line, in the Municipality of Bayham. 14. County Road #19 (Plank Road) From 1100 metres south of the south property line of County Road #41 (Main Street) to 766 metres north of the south property line of County Road #41 (Main Street), in the Municipality of Bayham. 15. County Road #19 (Robinson Street) From the south property line of Wellington Street to the west property line of Plank Road, in the Municipality of Bayham. 155 - 3 16. County Road #20 (Union Road) From 933 metres north of the north property line of Talbot Line to 360 metres south of the north property line of Talbot Line, in the Township of Southwold. 17. County Road #20 (Union Road) From 775 metres north of the north property line of Fingal Line to 393 metres south of the north property line of Fingal Line, in the Township of Southwold. 18. County Road #20 (Carlow Road) From the north property limits of Bridge Street to north property limits of Warren Street, in the geographic location of the Village of Port Stanley, in the Municipality of Central Elgin. 19. County Road #21 (Warren Street) From the west property line of Colborne Street to the east property line of Carlow Road in the geographic location of the Village of Port Stanley, in the Municipality of Central Elgin. 20. County Road #23 (East Road) From a point 510 meters north of the north property limit of Joseph Street northerly to the south property limit of Dexter Line a distance of 786 meters, in the Municipality of Central Elgin. 21. County Road #23 (Joseph Street) From the east property line of Colborne Street to the east property line of East Street in the geographic location of the Village of Port Stanley, in the Municipality of Central Elgin. 22. County Road #24 (Colin Street) From the north property line of Hale Street to the west property line of Dexter Line, in the Township of Malahide. 23. County Road #24 (Colin Street) From the north limits of Hale Street to the west limit of Dexter line, the Township of Malahide. 24. County Road #24 (Dexter Line) From the north limits of Colin Street to the South limits of Catfish Creek, in the Township of Malahide. County Road #24 (Dexter Line) From the west property line of Imperial Road 25. to 2,485 metres west, in the Township of Malahide . 26. County Road #25 (Wellington Road) From the City of St. Thomas limits to the south property limits of Highway #3, in the Municipality of Central Elgin. 27. County Road #26 (St. George Street) From the east property line of Wellington Road to the City of St. Thomas limits, in the Municipality of Central Elgin. 28. County Road #27 (Sparta Line) From the east property line of Quaker Road (south side) to 1311 metres west, in the Municipality of Central Elgin. 29. County Road #28 (Centennial Road) From the north property line of Elm Street to the south property line of Talbot Line (Highway #3), in the Municipality of Central Elgin. 30. Road #34 (Borden Avenue) From the west property line of Belmont Road to 816 metres west, in the geographic location of the Village of Belmont, in the Municipality of Central Elgin. 31. County Road #36 (Quaker Road) From 665 metres north of south property line of Sparta Line to 395 metres south of the south property line of Sparta Line, in the Municipality of Central Elgin. 32. County Road #37 (Caesar Road) From the east property line of Belmont Road to 640 metres east in the geographic Village of Belmont, in the Municipality of Central Elgin. 33. County Road #37 (Avon Drive) From the southeast property line of Putnam Road to 493 metres east, in the Township of Malahide. 156 - 4 34. County Road #37 (Avon Drive) From the southwest property line of Putnam Road to 436m west, in the Township of Malahide. 35. County Road #38 (Heritage Line) From 1525 metres east of the east property line of Plank Road to 850 metres west of the east property line of Plank Road, in the Municipality of Bayham. 36. County Road #38 (Heritage Line) From 495 metres west of the east property line of Richmond Road to 127 metres east of the east property line of Richmond Road, in the Municipality of Bayham. 37. County Road #39 (Chatham Street) From south property line of Nova Scotia Line to the southern limits in the geographic location of the Village of Port Burwell, in the Municipality of Bayham. 38. County Road #40 (Springfield Road) From 686 metres south of the south property line of Calton Line to 537 metres north of the south property line of Calton Line, in the Township of Malahide. 39. County Road #40 (Springfield Road) From the south property line of Ron McNeil Line to 1100 metres south, in the Township of Malahide. 40. County Road #41 (Main Street and Fulton Street) From the north property line of Front Street northerly 183 metres and from the west property line of Main Street westerly 492 metres, in the Municipality of Bayham. 41. County Road #42 (Lakeshore Line) From east property line of Plank Road to 760 metres east, in the Municipality of Bayham. 42. County Road #42 (Nova Scotia Line) From the west property line of Plank Road to 790 metres west, in the Municipality of Bayham. 43. County Road #43 (Richmond Road) From 531 metres north of the north property line of Calton Line to 390 metres south of the north property line of Calton Line, in the Municipality of Bayham. 44. County Road #43 (Richmond Road) From the south property line of Heritage Line to 440 metres south, in the Municipality of Bayham. 45. County Road #44 (Eden Line) From the east property limits of Culloden Road to the west property limits of Talbot Line (Highway #3). 46. County Road #45 (Calton Line) From 647 metres west of the west property line of Richmond Road to 300 metres east of the west property line of Richmond Road, in the Municipality of Bayham. 47. County Road #45 (Calton Line) From the east property line of Springfield Road to 959 meters east, in the Township of Malahide. 48. County Road #47 (Putnam Road) From the south property line of Avon Drive to 431 metres south, in the Township of Malahide. 49. County Road #48 (Ferguson Line) From the east property line of Wellington Road to 625 metres east, in the Municipality of Central Elgin. 50. County Road #49 (Whittaker Road) From the north property line of Ron McNeil Line northerly a distance of 814 meters, in the Township of Malahide. 51. County Road #50 (Victoria Street) From the south property line of Plank Road to the north property line of Lakeshore Line, in the geographic location of the Village of Port Burwell, in the Municipality of Bayham. 157 - 5 52. County Road #52 (Ron McNeil Line) From 1096 metres west of the east property line of County Road #40 (Springfield Road) to 512 metres east of the east property line of County Road #40 (Springfield Road), in the Township of Malahide. 53. County Road #53 (Beech Street) From the west property line of John Street to the west property line of Elm Street, in the Town of Aylmer. 54. County Road #53 (Elm Street) From the north property line of Talbot Street to the north property line to Beech Street, in the Town of Aylmer. 55. County Road #56 (Elm Line) From the south property line of the City of St. Thomas limits to 855 metres east, in the Municipality of Central Elgin. 56. County Road #73 (Imperial Road) From the north property line of Beech Street in the geographic location of the Town of Aylmer to 700 metres north, in the Township of Malahide. 57. County Road #73 (Imperial Road) From the west property line of Levi Street to 1090metres north of the north property line of Dexter Line, in the Township of Malahide. 58. County Road #73 (Imperial Road) From 530 metres south of the south property line of Nova Scotia Line to 517 meters north of the south property line of Nova Scotia Line in the Township of Malahide. 59. County Road #73 (John Street) From the south property line of Talbot Street to 1664 metres south, in the Township of Malahide. 60. County Road #73 (John Street) From the north property limits of Talbot Street to 1505 metres north, in the Township of Malahide. 61. County Road #74 (Belmont Road) From the north property line of Talbot Line (Highway #3) to 850 metres north, in the Municipality of Central Elgin. 62. County Road # 74 (Belmont Road) From 91 metres south of the south property limits of Borden Street to 1529 meters north, in the Municipality of Central Elgin. 63. County Road # 76 (Graham Road) From the south property line of Pioneer Line, 1650 meters south, to the north limits of Marsh Line, in the Municipality of West Elgin. 64. County Road # 76 (Graham Road) From the north property line of Pioneer Line to 708 metres north, in the Municipality of West Elgin. 65. County Road #103 (Furnival Road) From 1493 metres north of the south property line of Queens Line to 1847 metres south of the south property line of Queens Line, in the Municipality of West Elgin. 66. County Road #103 (Furnival Road) From 117 metres south of the south property line of Gray Line, in the Municipality of West Elgin. 67. County Road #104 (Queens Line) From west property line of Furnival Road to 610 metres west, in the Municipality of West Elgin. 158 - 6 By-Law No. 15-32 MAXIMUM RATE OF SPEED 60 KILOMETRES PER HOUR 1. County Road #2 (Pioneer Line) From north-east property line of Furnival Road to 606 metres east, in the Municipality of West Elgin. 2. County Road #2 (Pioneer Line) From the west property line of Currie Road westerly 870 metres, in the Municipality of Dutton/Dunwich. 3. County Road #3 (Talbot Line) From 337 metres west of the west property line of Graham Road to 338 metres east of the west property line of Graham Road, in the Municipality of West Elgin. 4. County Road #3 (Talbot Line) From 483 metres east of the east property line of Currie Road to 550 metres west of the east property line of Currie Road, in the Municipality of Dutton/Dunwich. County Road #3 (Talbot Line) From 550 metres east of the east property line of 5. Union Road to 508 metres west of the east property line of Union Road, in the Township of Southwold. 6. County Road #4 (Sunset Drive) From 140 metres south of south property line to John Wise Line to south of City of St. Thomas limits, in the Municipality of Central Elgin. 7. County Road #4 (Sunset Drive) From the south property line of Talbot Line (Highway #3) to 400 metres south, in the Township of Southwold. 8. County Road #7 (Clachan Road) From the south property line of Johnston Line to 154 metres south, in the Municipality of West Elgin. 9. County Road #7 (Clachan Road) From the south property line of Johnston Line to 332 metres north, in the Municipality of West Elgin. 10. County Road #14 (Iona Road) From 675 metres north of the north property line of Sixth Line to 32 metres south of the north property line of Sixth Line, in the Township of Southwold. 11. County Road #14 (Iona Road) From south west property line of Talbot Line north 440 metres to 805 metres south of the south west property line of Talbot Line, in the Township of Southwold. County Road #18 (Third Line) From 400 metres west of the centre of the main 12. entrance to Green Lane Landfill to 400 metres east of the entrance, being a total distance of 800m, in the Township of Southwold. County Road #19 (Plank Road) From 230 metres north of the north limits of 13. Jackson Line to 350 metres south of the north limits of Jackson Line, in the Municipality of Bayham. 14. County Road #22 (Fairview Road) From the south property line of Sparta Line to 770 metres south, in the Municipality of Central Elgin. 15. County Road #23 (East Road) From a point 510 metres north of the north property line of Joseph Street northerly to the south property limit of Dexter Line a distance of 786 metres, in the Municipality of Central Elgin. County Road #24 (Dexter Line) From the east property limits of East Road to 16. 400 metres east, in the Municipality of Central Elgin. 159 - 7 17. County Road #27 (Sparta Line) From 744 metres east of the east property line of Sunset Road to 3326 metres west of the east property line of Sunset Road, in the Municipality of Central Elgin. 18. County Road #27(Sparta Line) From 70 metres east of the south-west property line of Fairview Road westerly 259 metres, in the Municipality of Central Elgin. 19. County Road #28 (Centennial Road) From the south property line of Elm Line to 810 metres south, in the Municipality of Central Elgin. 20. County Road #35 (Springwater Road) From 517 metres north of the property line of Glencolin Line to 923 metres north of the north property line of Glencolin Line, in the Township of Malahide. 21. County Road #35 (Springwater Road) From the north-east property line of Talbot Line (Highway #3) to 902 metres north, in the Township of Malahide. 22. County Road #35 (Springwater Road) From the south property line of Talbot Line (Highway #3) to 752 metres south, in the Township of Malahide. 23. County Road #37 (Avon Drive) From 578 metres east of the east property line of Imperial Road, to 450 metres east, in the Township of Malahide. 24. County Road #40 (Springfield Road) From south property line of Talbot Line (Highway #3) to 400 metres south, in the Township of Malahide. 25. County Road #42 (Nova Scotia Line) From east property line of Imperial Road to 445 metres east, in the Township of Malahide. 26. County Road #44 (Eden Line) From west property line of Plank Road to 784 metres west, in the Municipality of Bayham. 27. County Road #45 (John Wise Line) From 223 metres south east of the east property line of Springwater Road to 294 metres west of the east property line of Springwater Road, in the Township of Malahide. 28. County Road #45 (Calton Line) From the east property line of Springfield Road to 959 metres east, in the Township of Malahide. 29. County Road #45 (Calton Line) From 177 metres west of the west property line of Richmond Road to 2450 metres east of the west property line of Richmond Road, in the Municipality of Bayham. 30. County Road #45 (John Wise Line) From the west property line of Sunset Drive to 637 metres west of Sunset Drive, in the Municipality of Central Elgin. 31. County Road #46 (Culloden Road) From 500 metres south of the south property line of Best Line to 235 metres north of the south property line of Best Line, in the Municipality of Bayham. County Road #46 (Culloden Road)- From 100 metres south of the south 32. property limits of Eden Line to 400 metres north of the north property limits of Eden Line, in the Municipality of Bayham. 33. County Road #48 (Lyons Line) From 317 metres east of the east property line of Imperial Road to 335 metres west of the east property line of Imperial Road, in the Township of Malahide. 34. County Road #48 (Ferguson Line) - From the southwest property line of Wellington Road to 601 metres west, in the Municipality of Central Elgin. From 225 metres west 35. County Road #52 (Ron McNeil Line) of the north west property limits of Springwater Road to 517 metres east, in the Township of Malahide. 160 - 8 36. County Road #57 (Southdale Line) From the east property line of Sunset Drive to the City of St. Thomas limits, in the Municipality of Central Elgin. 37. County Road #73 (Imperial Road) From 270 metres south of the north property line of Lyons Line to 691 metres north of the north property line of Lyons Line, in the Township of Malahide. 38. County Road #73 (Imperial Road) From 326 metres south of the south property line of Nova Scotia Line to 317 metres north of the south property line of Nova Scotia Line, in the Township of Malahide. 39. County Road #74 (Belmont Road) From 169 metres south of the south east property line of Mapleton Line to 778 metres north of the south east property line of Mapleton Line, in the Municipality of Central Elgin. County Road #76 (Graham Road) From the north limits of Marsh Line, south 40. 1,049 metres, in the Municipality of West Elgin. 161 CLOSED MEETING AGENDA December 10, 2015 Correspondence: 1) Municipal Act, Section 239.2 (b) personal matters about an identifiable individual; Section 239.2 (d) labour relations or employee negotiations; Section 239.2 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board: 2 items Request for Legal Services from Catfish Creek and Kettle Creek Conservation Authorities Annual Performance Evaluation 162