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January 27, 2015 County Council Agenda Package��IIVIUO�!� El gin v( ) 1 1 ] ORDER 1st 2nd 3rd 4th ORDERS OF THE DAY FOR TUESDAY, JANUARY27, 2015- 9:00 A.M. Meeting Called to Order Adoption of Minutes — December 9 & 11, 2014 & January 13, 2015 Disclosure of Pecuniary Interest and the General Nature Thereof Presenting Petitions, Presentations and Delegations DELEGATIONS: 9:00 a.m. Paul Jenkins, Executive Director, St. Thomas Elgin General Hospital Foundation, with PowerPoint presentation titled " Report and Update to County of Elgin Council. (attached) 10:00 a.m. Ron Mak, Van Harten Surveying Inc. with PowerPoint presentation titled "Parcel Mapping - Report on Re- alignment Project" (attached) 5th Motion to Move Into "Committee Of The Whole Council" 6th Reports of Council, Outside Boards and Staff 7th Council Correspondence 1) Items for Consideration 2) Items for Information (Consent Agenda) 8th OTHER BUSINESS 1) Statements /Inquiries by Members 2) Notice of Motion 3) Matters of Urgency 9th Closed Meeting Items (see separate agenda) 10th Recess 11th Motion to Rise and Report 12th Motion to Adopt Recommendations from the Committee Of The Whole 13th Consideration of By -Laws 14th ADJOURNMENT LUNCH WILL BE PROVIDED NOTICE: Deputy Warden for January Deputy Warden for February February 10, 2015 February 18, 2015 February 22 - 25, 2015 November 27, 2015 Councillor Marr Councillor Mennill County Council Meeting — 9:00 a.m. State of the Municipalities Luncheon 2015 ROMA/OGRA Combined Conference - (Fairmont Royal York — Toronto) 2015 Warden's Banquet — Vienna Community Centre 1 DRAFT COUNTY COUNCIL MINUTES Tuesday, December 9, 2014 The Elgin County Council met this day at the Administration Building, 450 Sunset Drive, St. Thomas at 7:00 p.m., with all members present. The Chief Administrative Officer called the meeting to order and welcomed all in attendance to the Annual Warden's Election and Inaugural Council Meeting. The following members having previously filed Certificates as to Election took their seats at the Council Table: Bernie Wiehle Mayor Municipality of West Elgin Cameron McWilliam Mayor Municipality of Dutton /Dunwich Grant Jones Mayor Township of Southwold David Marr Mayor Municipality of Central Elgin Sally Martyn Deputy Mayor Municipality of Central Elgin Greg Currie Mayor Town of Aylmer Dave Mennill Mayor Township of Malahide Mike Wolfe Deputy Mayor Township of Malahide Paul Ens Mayor Municipality of Bayham In accordance with the Municipal Act, 2001, the Chief Administrative Officer administered the Declaration of Office to the County Councillors. The Declarations were then signed by the Councillors, and returned to the Chief Administrative Officer. ELECTION OF WARDEN The Chief Administrative Officer asked that members of Council wishing to run for the Office of Warden to please stand. Councillor Ens offered his candidacy for the position of Elgin County Warden for 2015. BALLOTING PROCEDURES The Chief Administrative Officer explained that since the position for Warden remains uncontested, the normal election procedures would be dispensed with, as prescribed by by- law, and that a resolution appointing Councillor Ens to the position of Warden would be in order. Moved by Councillor Mennill Seconded by Councillor Wiehle THAT Paul Ens be appointed as Warden for Elgin County Council for the Year 2015. - Carried Unanimously. RESULTS The Chief Administrative Officer announced that the Warden of Elgin County for 2015 is Paul Ens, Mayor of the Municipality of Bayham. Warden Ens took the Declaration of Office, administered by the Chief Administrative Officer. The Warden left the room, was gowned and re- entered the Council Chambers, where he was officially presented with the Chain of Office, the Lord Elgin Watch and the Gavel of Office, by Past Warden David Marr. Warden Ens delivered his Inaugural Address to Council, thanked his family and friends for their support, and outlined the items of interest and importance for consideration in 2015. COMMITTEE APPOINTMENTS Warden Ens presented his recommendations for appointments to Boards, Committees and Associations for 2015. 2 County Council 2 December 9 & 11, 2014 Moved by Councillor Jones Seconded by Councillor Wolfe THAT the appointments to Outside Boards and Committees for 2015 be confirmed as follows: Dispute Resolution — 3 appointees Warden Ens Councillor Marr Councillor Wiehle Elgin County Museum — 1 appointee Councillor Martyn Elgin Economic Development Advisory Group Councillor Jones (EEDAG) — 2 appointees Councillor McWilliam Elgin St. Thomas Public Health — 3 appointees Councillor Marr Councillor Mennill Councillor Wiehle Green Lane Community Trust Fund - 1 appointee Councillor Mennill Health Recruitment Partnership — 1 appointee Councillor McWilliam Joint Elgin /Central Elgin Accessibility Advisory Councillor Martyn Committee — 1 appointee Rural Initiatives — 3 appointees Warden Ens Councillor McWilliam Councillor Wolfe Social /Entertainment — 2 appointees Councillor Currie Councillor Jones Southwest Economic Alliance (SWEA) — 1 appointee Warden Ens St. Thomas Elgin General Hospital Ad Hoc Committee Councillor Jones — 2 appointees Councillor Mennill St. Thomas Elgin General Hospital — 1 appointee Councillor Martyn St. Thomas -Elgin Public Art Centre — 1 appointee Councillor Currie Waste Management/Liaison Committee of the Whole Council Water Advisory Committee — 1 appointee Councillor Wolfe - Carried Unanimously. OTHER BUSINESS Warden Ens invited all those in attendance to the Warden's Reception, following recess, to be held in the County Administration Building lower level. Moved by Councillor McWilliam Seconded by Councillor Marr THAT we do now recess at 7:15 p.m. until Thursday, December 11, 2014 at 9:00 a.m. - Carried. 3 CLOSED MEETING AGENDA January 27, 2015 Staff Reports: (attached) 1) Director of Financial Services — Municipal Act, Section 240.2 (a) security of the property of the municipality or local board — OPP Court Security Plan 2) Director of Homes and Seniors Services - Municipal Act Section 240.2 (d) labour relations or employee negotiations — Homes Medical Directors — Contract Renewal Considerations 3) Director of Engineering Services - Municipal Act Section 240.2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board — Dexter Line Relocation 4) County Solicitor - Municipal Act, Section 240.2 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board — Woodlands Clearing Application 4 County Council 3 December 9 & 11, 2014 DRAFT COUNTY COUNCIL MINUTES Thursday, December 11, 2014 The Elgin County Council resumed the meeting at the Administration Building at 9:00 a.m. with all members present. Warden Ens in the Chair. ADOPTION OF MINUTES Moved by Councillor Mennill Seconded by Councillor McWilliam THAT the minutes from the meeting held on November 25, 2014 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. DELEGATIONS SCOR EDC Presentation to Elgin 2014 The Vice Chair and General Manager of SCOR EDC presented a PowerPoint outlining the organization's strategies, initiatives and business plan for 2014 — 2018. Moved by Councillor Jones Seconded by Councillor Marr THAT the PowerPoint titled "SCOR EDC Presentation to Elgin 2014" from the Vice Chair and General Manager of the South Central Ontario Region Economic Development Corporation be received and filed. - Carried. Code of Conduct Review Mr. Maddox spoke about his role as closed meeting investigator and integrity commissioner for Elgin County. He also spoke about municipal codes of conduct and briefly touched on the implications of Bill 8, Public Sector and the MPP Accountability and Transparency Act, 2014. Moved by Councillor Martyn Seconded by Councillor Currie THAT the presentation titled "Code of Conduct Review" from the Municipal Closed Meeting Investigator and Integrity Commissioner be received and filed. - Carried. Introduction of Steve Pancino, EMS Operations Manager for Elgin St. Thomas The Director of Engineering Services introduced Steve Pancino the new EMS Operations Manager for Medavie in Elgin - St. Thomas. Steve Pancino stated that he looks forward to providing quality service in Elgin County to patients and EMS staff. Moved by Councillor Jones Seconded by Councillor Wolfe THAT we do now move into Committee of The Whole Council. - Carried. 5 County Council 4 December 9 & 11, 2014 REPORTS Regional Economic Development Organizations: Review and Analysis — General Manager of Economic Development The general manager presented a report outlining and comparing six regional organizations that are involved in economic development and how they complement the Elgin County Economic Development department's activities. Moved by Councillor Marr Seconded by Councillor Currie THAT County Council refer to the information contained in the November 28, 2014, report when considering entering into or maintaining memberships in regional organizations involved in economic development. - Carried. Quarterly Information Report — Contract Awards July 1, 2014 to September 30, 2014 — Purchasing Coordinator The coordinator presented the report outlining all contract awards exceeding $15,000 between July 1, 2014 and September 30, 2014. Moved by Councillor Mennill Seconded by Councillor Jones THAT the report titled "Quarterly Information Report - Contract Awards, July 1, 2014 to September 30, 2014" from the Purchasing Coordinator dated November 20, 2014 be received and filed. - Carried. General Insurance and Risk Management Services Program for 2015 — Purchasing Coordinator The coordinator presented the report recommending that Frank Cowan Company be awarded the contract to provide General Insurance and Risk Management Services to the County of Elgin in 2015. Moved by Councillor Mennill Seconded by Councillor Martyn THAT Frank Cowan Company be selected to provide General Insurance and Risk Management Services at the proposed annual premium cost of $355,119 plus taxes commencing December 15, 2014 until December 15, 2015; and, THAT Volunteers' Accident Death and Dismemberment Coverage be added for an additional cost of $750; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contract. - Carried. Council recessed at 10:09 a.m. and reconvened at 10:14 a.m. Server Room Overheating — Manager of Information Technology The manager presented the report reviewing an incident on November 24, 2014 that caused the server room to over -heat and subsequently shut down servers. The report contained recommendations that will mitigate future cooling failures. Moved by Councillor Marr Seconded by Councillor Jones THAT a second Liebert HVAC unit be installed in the County of Elgin administration building server room and be funded out of 2014 capital surplus; and, 6 County Council 5 December 9 & 11, 2014 THAT a detailed review of the Elgin Manor server room be completed and that funding for any required server room upgrades be funded out of 2014 capital surplus. - Carried. Council Remuneration — One -Third Tax Free Allowance — Director of Financial Services The director presented the report explaining that according to The Municipal Act, Council must review its current practice regarding the one -third tax -free allowance on remuneration paid to Councillors. The report recommended that Council continue the practice. Moved by Councillor Mennill Seconded by Councillor Currie THAT the Council of the Corporation of the County of Elgin, in accordance with Section 283(5) and (7) of the Municipal Act, shall continue to apply a one -third tax free allowance on remuneration paid to its Warden and Councillors deemed to be for expenses incidental to the discharge of duties as a member of the Council or its local boards. - Carried. October Budget Performance — Director of Financial Services The director presented the report outlining the budget comparison for the County of Elgin for October 2014 with a year -to -date (YTD) favourable performance of $1.1 million. Moved by Councillor Wiehle Seconded by Councillor Martyn THAT the report titled "October Budget Performance" from the Director of Financial Services dated November 27, 2014 be received and filed. - Carried. Borrowing By -Law — Director of Financial Services The director presented the report recommending that Council pass the annual by -law to allow the Warden and Treasurer to borrow up to $15 million for cash flow and emergency purposes. Moved by Councillor Currie Seconded by Councillor McWilliam THAT up to $15 million of borrowing in 2015 be authorized through the necessary by -law. - Carried. Ontario Community Infrastructure Fund (OCIF) — Director of Financial Services The director presented the report recommending that Council accept $343,763 annually from 2015 — 2017 from the OCIF. Moved by Councillor Wiehle Seconded by Councillor Marr THAT the Chief Administrative Officer be authorized to enter into an OCIF - Formula Contribution Agreement with Ministry of Agriculture, Food and Rural Affairs. - Carried. Proposed Edison Drive Access Road — Environmental Assessment — Deputy Director of Engineering Services The deputy director presented the report updating Council on the progress of the proposed Edison Drive access road Environmental Assessment (EA). 7 County Council 6 December 9 & 11, 2014 Moved by Councillor Wiehle Seconded by Councillor Currie THAT the Municipality of Bayham be requested to approve a "Class EA Notice of Commencement" as prepared by the County's consultant to formally initiate the Class EA planning process; and, THAT the Municipality of Bayham be requested to adopt the EA Problem Statement stated in this report as the proponents of the project; and, THAT in concurrence with Bayham Council, staff be authorized and directed to proceed with the revised project scope to determine the preferred access road to connect to Edison Drive, north of Big Otter Creek, and on behalf of the Municipality of Bayham; and, THAT Spriet Associates be authorized to increase their project budget by $26,000 plus H.S.T. to expand the project area and complete the necessary studies; and, THAT staff report to County Council with a project budget update once the preferred access route has been determined. - Carried. Newcomer and Youth Community Indicators Tool Analysis — Director of Community and Cultural Services The director presented the report informing Council of the Newcomer and Youth Community Indicators (NYCI) Tool and he explained how it can be used to assess how successful communities are in attracting immigrants and retaining youth relative to other communities. The report also explained the importance of the National Household Survey and the former Mandatory Long -Form Census in collecting this type of data. Moved by Councillor Martyn Seconded by Councillor Mennill THAT the report "Newcomer and Youth Community Indicators Tool Analysis" from the Director of Community and Cultural Services dated December 1, 2014 be circulated to local municipalities in the County of Elgin; and, THAT the Warden, on behalf of Council, appeal to the Federal Minister of Industry to reinstate the mandatory long -form census as part of the federal census in light of its strategic importance to federal, provincial and municipal planning efforts. - Carried. Council's Mission Statement, Corporate Goals and Strategic Vision — Chief Administrative Officer The Chief Administrative Officer presented the report providing Council with several options for renewing and revising Council's Mission Statement, Corporate Goals and Strategic Vision for the upcoming term. Moved by Councillor Mennill Seconded by Councillor Marr THAT County Council complete a new set of goals and a strategic vision using in -house resources much like that which was done in 2010 - that is, a set of probing questions will be sent to Council to be answered confidentially and then collated into a comprehensive reference document to be finally determined by Council as a whole; and, THAT the survey be initiated in late April providing Council with an opportunity to participate in a full budget cycle prior to completing the survey. - Carried. Final Approval for a Plan of Subdivision (John & Mary Harms) — Manager of Planning The manager presented the report advising Council that final approval was given for a plan of subdivision in the Township of Malahide on November 20, 2014. 8 County Council 7 December 9 & 11, 2014 Moved by Councillor Wolfe Seconded by Councillor Jones THAT the report titled "Final Approval for a Plan of Subdivision (John & Mary Harms)" from the Manager of Planning dated December 2, 2014 be received and filed. - Carried. Schedule of Council Meetings for 2015 — Marketing and Communications Coordinator The coordinator presented the proposed schedule of Council meetings for 2015. Moved by Councillor Wiehle Seconded by Councillor Mennill THAT the report titled "Schedule of Council Meetings for 2015" from the Marketing and Communications Coordinator dated December 5, 2014 be adopted. - Carried. CORRESPONDENCE Item for Consideration — (Attached) Betsy McClure, Program Coordinator, Elgin Clean Water Program, requesting that Council recommit to the program by appointing a representative from County Council to the Review Committee. The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor Martyn Seconded by Councillor Wolfe THAT the request to appoint a Council representative to the Elgin Clean Water Program be deferred until more information about the committee is gathered. - Carried. Items for Information (Consent Agenda) Elgin County 4 -H Newsletter for October 2014. Hon. Candice Bergen, Minister of State (Social Development), with response to County of Elgin's resolution re: the Federation of Canadian Municipalities Fixing Canada's Housing Crunch campaign. Nancie Irving, Clerk, Town of Aylmer, with a resolution re: Appointees to the County Land Division Committee. SWIFT Newsletter titled, "New Canada Building Fund Update and Thank You to Outgoing Wardens ". 5. AMO Communications re: Ministry of Education Proposing New Process for School Closures (also attached PowerPoint titled "Pupil Accommodation Review Guideline (PARG) Consultations). 6. Melanie Knapp, Corporate Administrative Clerk, City of St. Thomas re: 2015 Appointments — Dispute Resolution Committee. The following recommendation was adopted in regard to correspondence Item #5: 9 County Council 8 December 9 & 11, 2014 Moved by Councillor McWilliam Seconded by Councillor Marr THAT the Corporation of the County of Elgin send a letter to the Ontario Ministry of Education and AMO expressing grave concerns with the revised Pupil Accommodation Review Guidelines (PARG); and, THAT the County of Elgin request more time to consider the proposal changes; and, THAT a meeting be requested with local school board representatives through the Memorandum of Understanding as soon as possible. - Carried. Moved by Councillor Mennill Seconded by Councillor Martyn THAT Correspondence Items #1 — 4 and 6 be received and filed. - Carried. OTHER BUSINESS Statements /Inquiries by Members Councillor Jones informed Council that a meeting would take place December 11, 2014 in London regarding the Highway 4 By -Pass. It is important that Elgin County have a presence at this meeting to voice the concerns of the residents of Southwold Township and the Municipality of Central Elgin. Councillor Wiehle inquired about the future of the Police Services Board in light of changes from the provincial government regarding the billing model. The Chief Administrative Officer, who is also secretary to the Police Services Board, will arrange a meeting with members of 6 municipalities that serve on the Police Services Board. Notice of Motion — None. Matters of Urgency — None. Closed Meeting Items — None. ACCESSIBILTY TRAINING The Accessibility Coordinator conducted training on legislation relating to accessibility including the Accessibility for Ontarians with Disabilities Act (AODA), the Integrated Accessibility Standard and the Accessible Customer Service Standard. She also outlined the County's accessibility accomplishments over the past several years. Elgin County will be offering accessibility training and Code of Conduct training for the councils of its partner municipalities at the County of Elgin Administrative Building on February 4, 2015. Moved by Councillor Marr Seconded by Councillor Jones THAT the presentation titled "Accessibility Overview" from the Accessibility Coordinator be received and filed. - Carried. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Wolfe Seconded by Councillor Mennill THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. 10 County Council 9 December 9 & 11, 2014 BY-LAWS Moved by Councillor McWilliam Seconded by Councillor Wiehle THAT By -Law No. 14 -28 "Being a By -Law to Authorize the Warden and the Treasurer to Borrow Up to the Sum of Fifteen Million Dollars" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Martyn Seconded by Councillor Marr THAT By -Law No. 14 -29 "Being a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the December 9th & 11t , 2014 Meeting" be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor Currie Seconded by Councillor Wolfe THAT we do now adjourn at 11:33 a.m. and meet again on January 13, 2015 at the County Administration Building Council Chambers at 2:00 p.m. - Carried. LONG SERVICE AWARDS Following adjournment, council recognized the following recipients with Long Service Awards, as presented by Warden Ens and Councillor Marr during a luncheon celebration: BOBIER VILLA Dianne Mc Fadden ELGIN MANOR TERRACE LODGE PROVINCIAL OFFENCES Nicole Bogart Sandra Saxton Susan Boe- Vusich Lacey Smith Linda Irvine Cathie Currie Rhonda Duffy Casondra Gullage Laura Lang Petra Richardson Joe Bettencourt Leesa Shanley ENGINEERING SERVICES Peter Dutchak Mark McDonald, Chief Administrative Officer. 11 40 years 10 years 10 years 15 years 15 years 30 years 35 years 10 years 10 years 15 years 20 years 10 years 10 years 20 years Paul Ens, Warden. DRAFT COUNTY COUNCIL MINUTES Special Meeting Tuesday, January 13, 2015 The Elgin County Council met this day at the Administration Building at 2:00 p.m. with all members present. Warden Ens in the Chair. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. Moved by Councillor Currie Seconded by Councillor Jones THAT we do now move into Committee Of The Whole. - Carried. DELEGATIONS AND REPORTS SWIFT (Southwestern Integrated Fibre Technology) Mr. Geoff Hogan, Director of Information Technology, County of Grey presented information on the SWIFT project. He explained the importance of fibre optic technology, SWIFT's plan of action, and the proposed cost of the project. It is estimated that Elgin's contribution will be $105,000 each year for five years. Moved by Councillor Mennill Seconded by Councillor Wiehle THAT the PowerPoint titled "SWIFT (Southwestern Integrated Fibre Technology)" from the Director of Information Technology, County of Grey be received and referred to the 2015 Budget. - Carried. County -wide Community Improvement Plan — General Manager of Economic Development The general manager presented a PowerPoint outlining the County -wide Community Improvement Plan. The plan is intended to spur economic development and growth through the provision of incentives to businesses for improvements to the agricultural areas, ports, and main streets of Elgin County. For budgetary purposes, $100,000 has been included each year in the 10 year financial plan. Moved by Councillor Jones Seconded by Councillor Marr THAT the PowerPoint titled "County -wide Community Improvement Plan" from the General Manager of Economic Development dated January 13, 2015 be received and referred to the 2015 Budget. - Carried. Background Report - Terrace Lodge Redevelopment — Director of Homes and Seniors Services The director presented a report providing Council members with the history and background information on previous decisions and resolutions made by Council concerning the redevelopment of Terrace Lodge. Moved by Councillor Marr Seconded by Councillor Wolfe THAT Council provide direction on the schematic design for the rebuild of Terrace Lodge; and, 12 County Council 2 January 13, 2015 THAT staff report back to Council once final contributions from the Ministry of Health and Long Term Care are determined. - Carried. Terrace Lodge Redevelopment and Terrace Lodge Proposed New 100 Bed Long-Term Care Home Schematic Design Mr. Dwight Lander, Managing Architect, MMMC Architects presented schematic drawings and a cost estimate for a Terrace Lodge rebuild. It was noted that the Class 'C' construction estimate is $29.6 M. Moved by Councillor Mennill Seconded by Councillor Martyn THAT the report titled "Terrace Lodge Proposed New 100 Bed Long -Term Care Home Schematic Design Report" and the PowerPoint titled "Terrace Lodge Redevelopment" from MMMC Architects dated January 13, 2015 be received and filed. - Carried. 2015 Fiscal Outlook PowerPoint— Chief Administrative Officer and Director of Financial Services The Chief Administrative Officer and Director of Financial Services presented a PowerPoint on the fiscal outlook for 2015, in advance of budget preparation. Moved by Councillor Currie Seconded by Councillor Jones THAT the PowerPoint titled "2015 Fiscal Outlook" from the Chief Administrative Officer and the Director of Financial Services dated January 13, 2015 be received and filed. - Carried. OTHER BUSINESS Statements /Inquiries by Members The Director of Community and Cultural Services informed Council that the County had received accessibility funding for upgrades at several library branches. More information regarding this funding will be presented at a future meeting. Councillor Marr explained that AMO is looking for applicants to fill three vacant County Caucus positions on its 2014 - 2016 Board of Directors and that he is considering applying for a position. Council supported Councillor Marr's nomination with a formal resolution. Moved by Councillor Wiehle Seconded by Councillor Mennill THAT Elgin County Council endorse the nomination of Councillor David Marr for a County Caucus position on the AMO Board of Directors 2014 — 2016. Notice of Motion — None. Matters of Urgency — None. Closed Meeting Items — None. 13 - Carried. County Council 3 January 13, 2015 Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Martyn Seconded by Councillor Currie THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY -LAW Moved by Councillor Marr Seconded by Councillor Jones THAT By -Law No. 15 -01 "Being a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the January 13, 2015 Meeting" be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor Currie Seconded by Councillor Wolfe THAT we do now adjourn at 4:43 p.m. and meet again on January 27, 2015 at the County Administration Building Council Chambers at 9:00 a.m. Mark McDonald, Chief Administrative Officer. 14 - Carried. Paul Ens, Warden. 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V co >% cu -1—J . = ft5 -c co +a L. 4-J E = _c v) E 64= = L. a--' O ca O c 0 0_ , a) 0 4_, i Il'', z //% c 0 E i • _ +„ a) 0 = CU W i- E co • v) E to V • o ^ W , • • O „ O • = O- M O O 1:: CO CU O E > E gil 0 c cu +a b.0 v) c E -a o o 0 8- O U Co V V MP ■IAilpilpilplo V l7 N RFQ Process 111111111111111111111111 111111111111111111111111 1 11111 1111111111111 11111111111111111111111111 1111111111111 DD 1111111111111111 co u "Ire rn11 0111 ■IM 0141161111.411 4111: MINNOW 0 CO RFP Process RFP (Request for Proposal) Led by Infrastructure Ontario 4 month RFP Open Period d- Finance Mode • • • • • IL 11111111111111111111111111111111111111111 rri 100 00001,801 111111111111111 111111111111111111111111110 01111111111111111111111111111111111111111 11G�1hnNli1o11�uuuuu NNNNNNNNNNNN uNUUN1P I�Illlllllllll uulu RtlpRN�NN &�6 (1 4.111111uuNNNNNNNNN 1N�IN� vaa 111 uuu11111 koala 10 liailmNNNNNNNNN J N M U N r21 ^ I..L . z3) W 0 L • 0 (13 a) CL L Q N illllllll ' "' Van Harten Surveying Inc 1•161kk555 eying — GPS A 1,5 • ••'•Ak, ■(,. • 5 • 11111111 I 1 11 1 1 111111111 1111111111 1 1111111111111 1 0111111111111 1111111111111111111111111111111111111111111111111111111111111111111111111111111111 1111111111111111111111111111111111111111111111111111111111111111111111111111111111 111 1 1 1111 41 IF IIii % 46,061910996669169, 1 el 166,6W 1,66 961,0161', 91,66 49" r 461, 961 r0 rumro 6666, rip ru79 rf rod J��ryr o , i411,1 r//r �� rma��aoPUr� J� poi Sample Work Area p 1111111110 I (0 M JIIIIIIIo 1 IIIIIIIIIIIIIIII IIII IIIIIIIIIIIIIIIIIIIIIIIIII u CO REPORTS OF COUNCIL AND STAFF January 27, 2015 Staff Reports — (ATTACHED) Director of Homes and Seniors Services — Homes - Mobile Dental Services Director of Homes and Seniors Services — Homes - 2014/2015 Late Career Nurse Initiative Director of Homes and Seniors Services — Homes - Elgin -St. Thomas Adult Day Program — Stroke Day Funding Announcement Manager of Programming and Community Development — Library 2014 Food for Fines Campaign Library Coordinator— Library Regional Partnership Recommendation Director of Community and Cultural Services — 2014 Out -of- Province Travel Director of Community and Cultural Services — Ontario Library Capacity Fund Grant Director of Community and Cultural Services — Rental of Aylmer Theatre for Library Programming Purposes Director of Community and Cultural Services — Future of Elgin County Matters Newsletter Business Development Coordinator — Business Retention and Expansion: Manufacturing Sector Chief Administrative Officer — Fundraising Options for Terrace Lodge Rebuild Chief Administrative Officer — Land Division Committee Appointments (4 -year term) Director of Human Resources — County of Elgin 2015 Mileage Rate Director of Financial Services — Provincial Offences Act (POA) Facilities (see In- Camera Agenda for attachment) Director of Financial Services — 2015 Grant Requests Director of Financial Services — Ten -Year Capital Plan 39 r4 12111 r?` P d}G e“: 0 wk. XV! REPORT TO COUNTY COUNCIL FROM: Rhonda L. Duffy, Director of Homes and Seniors Services DATE: January 12, 2015 SUBJECT: Homes — Mobile Dental Services INTRODUCTION: The Long Term Care Homes Act, 2007 requires every home to provide routine oral care including the offer to assist in obtaining preventative dental services from an external provider. DISCUSSION: To better assist residents in obtaining preventative dental services, the homes issued an RFP for mobile dental services. The provision of dental services, beyond the basic and routine oral care given by staff at the home, is best provided by a mobile dental service provider. The service itself will remain optional. Residents may continue to visit their provider of choice. This is a service to the residents as there are those who find it difficult to visit dental offices outside of the home or cannot financial manage transportation costs. Three providers responded to the RFP. After careful review and consideration of services and potential cost to be covered by the resident/personal representative, staff recommends that Multi -Gen Health Care be selected as the preferred vendor for mobile dental services delivered in the County Homes. CONCLUSION: The provision of mobile dental services to residents in the homes is an enhanced service which will benefit residents from an accessibility and oral health perspective. RECOMMENDATION: THAT the contract for mobile dental services be awarded to Multi -Gen Health Care. All of which is Respectfully Submitted Approved for Submission Rhonda L. Duffy Mark G. McDonald Director of Homes and Seniors Services Chief Administrative Officer 40 REPORT TO COUNTY COUNCIL FROM: Rhonda L. Duffy, Director Homes and Seniors Services DATE: January 12, 2015 SUBJECT: Homes - 2014/2015 Late Career Nurse Initiative INTRODUCTION: The Ministry of Health and Long -Term Care ( MOHLTC) has awarded funding for the Late Career Nurse Initiative (LCNI) to each County home. This Initiative provides additional funding for the specific purpose of enabling late career RN's and RPN's to perform alternative duties in the homes which will focus on Continuous Quality Improvement initiatives. DISCUSSION: The MOHLTC has again awarded additional funding support to the County homes with the intent to focus on the retention of late career nurses ages 55 and older, through the LCNI. The MOHLTC has awarded the Elgin County Homes the following one time funding for 2014 -2015: Bobier Villa - $ 8,268 Elgin Manor - $ 6,198 Terrace Lodge - $10,332 Funding amounts are based upon accepted project submissions and the numbers of late career nurses the homes are able to schedule for the special projects. The funds must be spent by March 31, 2015 or are clawed back by the Ministry of Health and Long -Term Care. CONCLUSION: The LCNI continues to be a positive retention strategy within the County homes. The LCNI will provide additional assistance through the implementation and monitoring of Quality Improvement Initiatives which are tied to the funding requirements within the Long Term Care Service Accountability Agreements with the Southwest Local Health Integration Network. RECOMMENDATION: THAT Council accept the 2014 -2015 Late Career Nursing Initiative funding from the Ministry of Health and Long -Term Care. All of which is Respectfully Submitted Approved for Submission Rhonda L. Duffy Mark G. McDonald Director of Homes and Seniors Services Chief Administrative Officer 41 Ministry of Health and Long-Term Care Office of the Minister 10th Floor, Hepburn Black 80 Grosvenor Street Toronto ON M7A 2C4 Ter 416-327-4300 Fax 416-326-1571 wwvv.antario,ca/health JAN 0 9 2015 Minister° de la Sante et des Solns de longue duree Bureau du ministre Edifice Hepburn, 10e etage 80, rue Grosvenor Toronto ON M7A 2C4 Tel 416-327-4300 Tele° 416-326-1571 www,ontario.ca/sante Mr. Mark McDonald Chief Administrative Officer The Corporation of the County of Elgin o/a "Elgin Manor' 39262 Fingal Line, RR#1 St. Thomas ON N5P 3S5 Dear Mr. McDonald: HLTC2968FL-2014-316 I am pleased to advise you that the Ministry of Health and Long-Term Care will provide The Corporation of the County of Elgin o/a "Elgin Manor" up to $6,198 in one-time funding for the 2014-15 funding year to support the implementation of the Late Career Nurse Initiative. The Assistant Deputy Minister of the Health Human Resources Strategy Division will write to The Corporation of the County of Elgin a/a "Elgin Manor" shortly concerning the terms and conditions governing this funding. Thank you for your dedication and commitment to the Late Career Nurse Initiative. Yours sincerely, Dr. Eric Hoskins Minister c: Jeff Yurek, MPP, Elgin-Middlesex-London Rhonda Duffy, Director of Homes and Seniors Services, The Corporation of the County of Elgin o/a "Elgin Manor" 42 Ministry of Health and Long-Term Care Office of the Minister 10 ir) Floor, Hepburn Block 80 Grosvenor Street Toronto ON M7A 2C4 Tel 416-327-4300 Fax 416-326-1571 www,ontario,ca/health IAN 011 Mlnistere de la Sante et des Soins de longue duree Bureau du ministre Edifice Hepburn, 10e etage 80, rue Grosvenor Toronto ON M7A 2C4 Tel 416-327-4300 Telec 416-326-1571 www.ontario.calsante Mr. Mark McDonald Chief Administrative Officer The Corporation of the County of Elgin oia "Bobier Villa" 29491 Pioneer Line Dutton ON NOL 1J0 Dear Mr. McDonald: V 111.004 HLIC2968R-2014-316 I am pleased to advise you that the Ministry of Health and Long-Term Care will provide The Corporation of the County of Elgin ofa "Bobier Villa" up to $8,268 in one-time funding for the 2014-15 funding year to support the implementation of the Late Career Nurse Initiative. The Assistant Deputy Minister of the Health Human Resources Strategy Division will write to The Corporation of the County of Elgin oia "Bobier Villa" shortly concerning the terms and conditions governing this funding. Thank you for your dedication and commitment to the Late Career Nurse Initiative. Yours sincerely, Dr. Eric Hoskins Minister c: Jeff Yurek, MPP, Elgin-Middlesex-London Rhonda Duffy, Director of Homes and Seniors Services, The Corporation of the County of Elgin ofa "Bobier Villa" 43 Mlnistry of Health and Long-Term Care Office of the Minister le Floor, Hepburn Block 80 Grosvenor Street Toronto ON M7A 2C4 Tel 416-327-4300 Fax 416-326-1571 wvvw.ontario.ca/health JAN 0 9 2015 MinIst re de la Santa et des Soins de longue duree Bureau du ministre Edifice Hepburn, 10e tage 80, rue Grosvenor Toronto ON M7A 2C4 Tel 416-327-4300 Telec 416-326-1571 www.ontario.ca/sante 0 tan° HLTC2968FL-2014-316 Ms. Rhonda Roberts Administrator The Corporation of the County of Elgin o/a "Terrace Lodge" 475 Talbot Street East Aylmer ON N5H 3A5 Dear Ms. Roberts: I am pleased to advise you that the Ministry of Health and Long-Term Care will provide The Corporation of the County of Elgin o/a "Terrace Lodge" up to $10,332 in one-time funding for the 2014-15 funding year to support the implementation of the Late Career Nurse Initiative. The Assistant Deputy Minister of the Health Human Resources Strategy Division will write to The Corporation of the County of Elgin o/a "Terrace Lodge" shortly concerning the terms and conditions governing this funding. Thank you for your dedication and commitment to the Late Career Nurse Initiative. Yours sincerely, Dr. Eric Hoskins Minister c: Jeff Yurek, MPP, Elgin-Middlesex-London Mark McDonald, Director of Homes and Seniors Services, The Corporation of the County of Elgin o/a "Terrace Lodge" 44 31111 Pople'A 0MkY XV!d REPORT TO COUNTY COUNCIL FROM: DATE: SUBJECT: Rhonda L. Duffy, Director of Homes and Seniors Services January 8, 2015 Homes — Elgin -St. Thomas Adult Day Program — Stroke Day Funding Announcement INTRODUCTION: The Southwest Local Health Integration Network (SWLHIN) has announced funding for the creation of a Stroke Day for the Elgin -St. Thomas Adult Day Program at Terrace Lodge. DISCUSSION: Health data indicates there are a large number of stroke survivors in Elgin County with potentially unmet needs. The Stroke Day builds upon the Access to Care Adult Day Program (ADP) redesign. Through the addition of a weekly Stroke Day, the County of Elgin will work to meet these needs in collaboration with the City of St. Thomas, Community Care Access Centre and the Community Stroke Rehabilitation Team (CSRT). The SWLHIN is providing base fiscal funding from January to March 2014 of $17,550 and one -time funding of $25,850 for additional staff and consultant start -up fees and the purchase of exercise equipment. Base funding on an annual basis is $52,650. This funding combined with client fees provides for a cost recovery model. As with the existing ADP the fee to participants for the Stroke Day is $10.00 per day. The program participants will also have opportunity to access the therapy pool. Costs associated with use of the pool have been incorporated into the funding model to obtain cost recovery. Transportation and bathing assistance will be available for a fee. CONCLUSION: The Elgin -St. Thomas Adult Day Program — Stroke Day is designed to assist people living in their own communities with enhanced quality of life; to provide physical exercise, cognitive stimulation, health monitoring and activities of daily living retraining; all within a safe, accessible, structured and supportive environment. The addition of the Stroke Day reaches out and provides services to underserved residents of Elgin County. RECOMMENDATIONS: THAT Council accept the funding for the development of a Stroke Day Program at Terrace Lodge; and, THAT a letter be forwarded to the Southwest Local Health Integration Network in appreciation of the additional funding for a Stroke Day Program at Terrace Lodge. All of which is Respectfully Submitted Rhonda L. Duffy Director of Homes and Seniors Services 45 Approved for Submission Mark G. McDonald Chief Administrative Officer PC 14 December 15, 2014 Rhonda Duffy Director of Homes and Seniors Service County of Elgin 450 Sunset Drive St.. Thomas ON NF 5V1 Dear Ms. Duffy. Re: Elgin Adult Day Program — Stroke Day 237 Program 3796 1 The South West Local Health Integration Network (LHIN) is pleased to advise that $17,550 in base funding ($52,050 fully annualized in 2015/16), and $25,650 in one-time funding in 2014/15 through the Priorities for Investment Plan will he provided to your organization to support the Elgin .Adult Day Program — Stroke Day program, This allocation from the Community Sector Base Funding Increase is for implementing one day per week stroke-specific rehabilitative Adult Day Program (ADP) at Terrace Lodge to bring the ADP up to 5 days per week and 75 client spaces. Financial support will also he provided for transportation for ADP clients to and from the ADP Stroke Day via a letter from the LHIN under a separate cover. The funding allocation of $43,400 for 2014/15 and $52,650 for 2015116 (fully annualized) will form part of your budget and will amend the current Multi-Sector Service Accountability Agreement (1M-SAA) as per clause 14.12 Amendment of Agreement and Appendix 1: South West LHIINI Approved Alloeation. Pease review Appendix 1 which outlines the approved funding and sets out any additional conditions or qualifiers. To confirm agreement with the terms and conditions, please return one signed copy to Shed Nolan, Administrative Assistant at the South West LHIN al eiheli,eolariAilliee„orgeee by January 08, 2015. As a condition of the funding, the HSP shall complete the Project Closeout Report, which is provided as an attachment, and submit to Christina Janson at end qing:00fictapitithp ,,Q11fip by April 15, 2015. We would like to take this opportunity to thank you and your staff for your efforts arid hard work in helping to improve health care within the South West LHIN. LI-1 IN 15-92A02 .2 Elgin AduCt Iiy Prooram - Stroke Day December 15, 201.1 P4ge 2 If you have any questions ,about this initiative, please mntact Kristy McQueen, Sytm Design and Integration Lead at (519) 640-2583. Yours very truly, „Ann:14 Michael Barrett Chief Executive Officer Encl. cc Mark McDonald„ Chief Administrative Officer, County of Elgin Jeff Low, Board Chair, South West LHIN Rhonda Duffy,, Director of Homes and Seniors Services„ Terrace Lodge Dawn Burridge, Manager, Elgin Adult Day Programs Kelly Gillis, Senior Director, System Design and Integration, South West LIHIN Mark Brintnell, Senior Director, Performance and Accountability, South West LHIIN LHINI16-92A02 47 NIMMOYMADIDIADAMADMININININN9P*IIIrn Elgin Adult Gray Program Stroke Day December 15, 2014 Page 3 1,1,11011111111111111111111111111111111111111111110111111111111 Appendix 1: South West LHIN Approved Allocation County of Elgin IFIS: 237 Program,: 3798 Initiative/Project Title: Elgin Adult Day Program – Stroke Day MEW UUMMIMINIMI mournutlYnrn MOWN 011 IMININIMINIIIMMINNMENNINHY N HINB YININMPRIMPNINNWMNINYNIN Project Funding Source: Community Sector Base Funding Increase nsoNnmmtNNwN,NTINNNNNNNN•NmmONNINN.NNNONNIN.I.rnarn,NNANN,NN.NNUN.N.NIIINNINN. Project Funding --- Fisca I Year One-Time Base - Fiscal --„— 2014115 $25,8501 conditions; INONINNIN.....rnIrniarn1416111M41.1,1411MENNWNI mmrnmnmmmmmmmmEMOMM Base - Annual Fiscal Year Total • PoIlInallIWOMIIIX $52 $43,400 1111 In1111111111M111111111111111111111111111 • The HSP will ensure that any procurement of goods and services through the use of these funds will follow The Broader Public Sector Procurement Directive (Directive"). if the HSP is not mandated to adhere to the Direetive., the HSP will have a procurement policy and apply consistent practices that are based on best practices to increase efficiency in procurement practices. The InitiativeProjent will not increase risk to your agency's multi-year expense limits and annual, balanced budget requirements. • The Health Service Provider is required to maintain financial records for this allocation for year-end evaluations and settlement; unspent funds within the fiscal year may be subject to recovery. Compensation costs account for over 50 per cent of Ontario funded program spending. To meet the government's fiscal targets, all compensation costs must be addressed within Ontario's existing fiscal framework which includes no funding for incremental compensation increases for new collective agreements, Ontario is expecting all public sector partners„ including employers and bargaining agnts, to work together to control current and future compensation costs, including wages, benefits and pensions. Employers and bargaining agents should look to mechanisms such as productivity improvements as a way to achieve fiscal and service delivery goals,. • Additionally, the Broader Public Sector Accountability Act, 2010, implements, compensation restraint measures for designated executives at 'hospitals, universities, ,colieges, school boards and designated organizations. The restraint 'measures are effective March 31, 2012, and are in place until the deficit is eliminated in 2017-16, Decisions related to compensation for non-executitoes who are not governed by ,collective agreements should live within fiscal targets. MO.4.0 scription of Program: ata indicates there are a large number of stroke survivors in Elgin County with potentially unmet needs, Currently, adult day services present as a component of the stroke recovery process that are cot being used to their potential. Building upon the Access to Care Adult Day Program (A,DP), redesign, it is important that residents of all geographies, within the South West LHIN have access to these speeialized stroke programs, The ADP mandate already includes the goal of maximizing function and ADP staff members have experience 'working with stroke survivors. By partnering with CCAC and the Community Stroke Rehabilitation Teem (CSRT),,, a Stroke Day could provide a discharge location from more intensive health care services while meeting the needs of stroke survivors in the community. Partnership with the CSRT will ensure rehabilitation consultation, support, and training is available when needed. The ADP environment adapts easily to incorporate promoting/maintaining functional recovery as evidenced by the success of the Stroke Day in Clinton at the One Care ADP, Creating a Stroke Day as part of Adult Day programing will better support clients with stroke through. • Enhanced flow and smooth transitions through the system and into community-based services • Access to postentensive rehabilitation and exercise, thereby providing an opportunity for further reco±eiLr momommomprnirn■■■.0 ILHIN15-92A02 48 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Adtel. Day Program — Stroke Day December 15, 2014 Page 4 Supported exercise, which improves mood, cognition, functional status and risk factor management, helps maintain recovery, as well as reduces the risk of fells Offering secondary stroke prevention education Reduction of social isolation and associated depression • Improved caregiver health and support Improved client health status monitoring and sharing among staff at CCAC, CSRT, and Elgin County Harries and Seniors Services Reduce the risk of premature admission to Long Term Care or re-entering the acute care system ADPs are designed to keep people living in their own communities with enhanced quailty of life; to provide respite and support for caregivers; to provide clients cognitive stimulation, physical exercise, social stimulation, health monitoring, activities of daily living retraining: all within a safe, accessible, structured and supportive environinent, The ADP at Terrace Lodge in Elgin County will implement one day per week ,of programming for stroke- specific clients (15 spaces). Description of Services; MRS Service Code* FC 72 5 82 20 'COM IH & Day Services MOM 1,1 FTE 9 Staff .x 1 day per week x 50 wk.s, 30 his per program day of staff time. 1,800hrsi208011 is = ,7 FTE 1,101 111111 IIIIIMMINI111111111111116111,111111111111111111111 11 1111111 Unit (e,„g„,attendarcE, days, hilLIII-S et servqL,, 750 additional attendance d.ays, Individuals Served Unknown, unique # per year. Max 15 clients per class * 50 weeks/year Total Funding 852,650 Description of Deliverables: • A stroke-specific ADP in Elgin County fully operational by March 31, 2015 • More stroke patients living in Elgin are accessing ADP supports to improve their quality of life and level of COMM nity independence a 90% occupancy win be achieved by March 81„ 2015. The clients" functional status will improve as evidenced by standardized assessment tool scores. Client will successfully transition to appropriate community based services according to their individual goal plan. W.,1111.,,'"1.MMOUrnrntIneMMMAIMUNMII11111111111111111111111M..11111111111w111111111MIMIMIMIMIMIMIMIMIIMIIMMMIMMMIMIMMIMM,rnmnnnnnnrnmrrnmrnmovpolvwww................ Performance Standards: Compliance with standard ADP assessment and eligibility criteria and referral processes implemented under Access to Care There is an expectation that ADPs operate at an expected, defined capacity of 90% to gain maximum efficiency and effective use of LHIN funding per space 6 Shared accountability indicator with CCAC: 90% occupancy target As a result of the funding, the Stroke Program will develop individualized care plans based on Stroke Best Practices that reflect individual versus overall rou 10101111111111111101110111fl 011.141,116101010111111111111111M1111111111111111111111111111111111111111111111111111111111 LH! (15-92A02 49 eFrod.MMON Reporting: The HSP shall report pursuant to the terms of the ,SAA and outlined in Schedule C, a Class 1 Prei2et Giose-Outtepert to be submitted b A ril l 15, 2015 eigin Adult Day. Prog ra m — Stroke Day December 15, 2014 Page „ Mose uonti rri receipt of this N Irklien of Funding Allocation by signing and returning a copy to Sheri Nolan b January 8, 2015 E-mail: she ola aNTiins,on,ca or fax ( 672-6562 Rhonda Duffy AMMIYAIT1,11 Name of CEO/Executive Director CEO/Executive Director signature Date MUM LEEN115-92A02 IMIIIIIIIIMIEM11111111111111111111M111M11111111111M1111111111111111111111111111111111111111111111111MIIIMIMIMIN 11111111111N11,11,11NWXWM 50 r4 I 3 111 ` REPORT TO COUNTY COUNCIL FROM: Sandra Poczobut, Manager of Programming and Community Development DATE: January 9, 2015 SUBJECT: Library 2014 Food for Fines Campaign INTRODUCTION: Food for Fines is an annual campaign embraced by many public libraries in the province. The program enables patrons to give back to their communities by supporting families during critical times of need through the donation of food and hygiene items. Each item donated can be used as $2.00 towards the reduction of outstanding overdue fines. All community members are encouraged to use the library sites as drop -off locations for items. The Food for Fines campaign is typically run during the Christmas holiday season; however, in 2014 the Elgin County Library reduced the fine threshold from $20.00 to $10.00. As a result an additional summer Food for Fines campaign was implemented to offer patrons an opportunity to reduce fines in accordance with the new threshold. This report informs Council of the successful results of the 2014 Food for Fines summer and winter campaigns coordinated amongst the 10 branches of the Elgin County Library. DISCUSSION: The 2014 Food for Fines campaigns were the seventh and eighth to be coordinated county -wide in order to provide assistance to local Christmas care drives and community food banks. Although overdue fines do not present an overall challenge in the Elgin County Library system, providing patrons with the opportunity to reduce small fines through food donations acts as both an incentive to reduce fines and helps create advocacy for partnering organization to highlight local needs. In addition to the collection of non - perishable, non - expired food and personal hygiene items, money collected from patrons who chose to pay outstanding fines during the campaign is also donated to local charity drives to be directed for those in most critical need. In summer 2014, the Library reduced the fine threshold from $20.00 to $10.00 in accordance with the practice of other library systems of similar size. An additional Food for Fines campaign was held at that time to give patrons another option to lower fines while the policy was being implemented. This particular campaign was a one -time initiative that enabled staff to bring awareness of the change in fine threshold and provided patrons an opportunity to reduce fines prior to the change. 51 The number of items per branch, as well as dollar amounts donated in 2014 compared to 2013, is outlined in the charts below: 2013 — Winter Branch Number of Items Cash Donations Aylmer 680 $522.00 Belmont 251 $42.30 Dutton 255 $107.90 Port Burwell 103 $89.43 Port Stanley 157 $51.30 Rodney 211 $36.30 Shedden 149 $34.70 Springfield 273 $0.00 Straffordville 508 $121.40 West Lorne 109 $38.70 TOTAL 2696 $1044.03 2014 — Summer Branch Number of Items Aylmer 589 Belmont 73 Dutton 208 Port Burwell 31 Port Stanley 154 Rodney 151 Shedden 87 Springfield 234 Straffordville 286 West Lorne 117 98 $0.00 TOTAL 1490 2014 — Winter Branch Number of Items Cash Donations Aylmer 513 $328.40 Belmont 144 $34.00 Dutton 187 $117.40 Port Burwell 52 $16.00 Port Stanley 272 $0.00 Rodney 161 $51.10 Shedden 98 $0.00 Springfield 164 $34.00 Straffordville 316 $164.70 West Lorne 152 $88.42 TOTAL 1895 $834.00 All Branches 2013 2014 Cash Donations $1044.03 $834.00 Number of Items 2696 3385 52 The following organizations were the beneficiaries of these donations: • West Elgin Caring Cupboard • Daffodil Auxiliary, Dutton • Christmas Care, St. Thomas • Shedden Christmas Care • Port Stanley Legion Christmas Care • Port Stanley Food Bank • Corner Cupboard, Aylmer • Belmont Lioness Club, Belmont The 2014 campaign has been an incredible success with the support of staff advocacy at the branch level, county -wide promotion and media coverage. Although the total amount of donation dollars from paid fines was lower in 2014 compared to 2013 by 20 %, the decrease may be due to the reduced fine threshold. The total amount of items donated through the campaign, however, saw an increase of 26% thus enabling Elgin County Library to support more individuals in need. CONCLUSION: This report informs Council that the 2014 county -wide Food for Fines campaign was a success and contributed much needed support for charity drives throughout Elgin County. Staff will plan to proceed with a similar campaign for the 2015 holiday season. RECOMMENDATION: THAT the report titled "Library 2014 Food for Fines Campaign" dated January 9, 2015 be received and filed. All of which is Respectfully Submitted Approved for Submission Sandra Poczobut Manager of Programming and Community Development Brian Masschaele Director of Community and Cultural Services 53 Mark G. McDonald Chief Administrative Officer P.1 Hs. St, 'J.11(11)1:1-I •, Iti111:1 1.M 600 TALBOT S T. DOWNTOWN ST. THOMAS I • 519-637-1567 NEWS LOCAL CHARITY CliQ lore to see. our oPLAYS OFTHE WEEK! p Elgin County Library offers od f fines program., I'll BY • cu.... 1.: obance in I •!) i.,...., • sas-!„ --In County IL ibr•iry n -1. ol 11.1Y (1 On at 1:11J kna I tbOd 411111 GI 1 21, each non-pc ils:1 • •sH...1 i bygious.i item l'prought .1.11 rxiiint as tilr.,?; in refer-dna rinds L.:A-Aries are vital community • lectors," isaid iibrary progaarnming oi ,durhurility devel.optrnerit inanager andi u n 4 hOpe k put patrons on Santa's good list anti: knock down ;in that t r,';11 .." COInniunity iriernbers a-re invited to nItop off donations tit any 1 br ••.,- : al he I : f pay, "At DIP 1`...:0 le of .th proorarn is giving back," the library said in n s • • ° tun incentive,. bull ithx.ie. in our (min s ne.ed :•• r i• .rs cannot be outstandirig bills .for last or I-. ii 1:I.rary materials. 54 ...',;110/elg,• 1610112015 r4 I 3 111 ` REPORT TO COUNTY COUNCIL FROM: Sandi Burgess, Library Coordinator Mike Hoogstra, Purchasing Coordinator DATE: January 9, 2015 SUBJECT: Library Regional Partnership Recommendation INTRODUCTION: The library is currently a member of the Ontario Library Consortium (OLC) and shares a database server for managing the library's patron information and book lending system. The OLC's current vendor contract with SirsiDynix expires December 31st, 2015. On November 27, 2014, the OLC voted to negotiate a new long -term contract with SirsiDynix. As Council has been informed, Elgin County Library has an opportunity to pursue a regional partnership and establish a new membership group with London Public Library, Middlesex County Library and St. Thomas Public Library. Committing to this partnership will involve a data migration project from the current server to London Public Library and their installation of Innovative Interfaces' Sierra platform. DISCUSSION: County Council has been informed of the Request for Information process undertaken by the OLC in 2014. Library staff participated in the process to explore features of a variety of library systems and, at the same time, investigated the feasibility of a regional partnership with London Public Library, Middlesex County Library and St. Thomas Public Library. Based on the rationale outlined in this report, library staff are recommending leaving the OLC in favour of a new regional partnership. Due to the cost of acquiring Innovative Interface's Sierra platform, staff recommend Council approve the purchase from a single source, as outlined in sections 3.9 of the Purchasing Policy. The following rationale supports this recommendation under the policy: An Opportunity for a Regional Partnership London Public Library has been successfully using Innovative's Sierra platform for several years and is willing to act as the host for Elgin County Library's data which significantly reduces the cost for this product had the library been required to provide its own hosting solution. Effectively, the library is establishing a different type of consortium and is therefore continuing the purchasing practice that has been used for over 20 years within the OLC where the library has not gone to market directly. The County's purchasing policy supports procurement from a single source where "another organization is funding or substantially funding the acquisition and has determined the supplier and the terms and conditions of the commitment into which the County will enter are acceptable to the County." In this case, London Public Library is the organization leading the regional partnership and has previously determined the supplier. 55 Functionality Based on a thorough review of functionality as part of the OLC's RFI process, Sierra was identified as the most comprehensive system to meet the needs of both patrons and library staff. Functionality highlights include: • Improved visibility of information available through current subscriptions of online databases within the online catalogue interface. Currently, patrons need to search these resources independently to review results. • Broad capabilities to build -in 3rd party functionality, including single -click downloads of eBooks supplied by OverDrive directly within the library catalogue interface. • Improved mechanisms for data mining and statistics • The ability to pull search results from the library, archives and museum into a single search results screen. For example, a search for "Jumbo" would not only retrieve related library holdings, but also artifact holdings from the museum and documents from the archives. Cost A one -time migration cost of $35,500 will be funded through existing funds in the library's donations account, and annual costs will be paid from existing information technology budgets. The projected costs for a 7 -year contract are: Year 1 Subscription Year 2 Subscription Year 3 Subscription Year 4 Subscription Year 5 Subscription Year 6 Subscription Year 7 Subscription $24,775 CAD $25,642 CAD $26,540 CAD $27,468 CAD $28,430 CAD $29,425 CAD $30,455 CAD In addition, the library would pay a membership fee to London Public Library to cover the costs of server hosting. These fees are comparable to estimates received from SirsiDynix as part of the OLC's RFI process. Total annual costs for switching to Innovative are comparable with costs the library would have experienced had membership in the OLC been maintained, and will be managed without impacting the current operating budgets of the library and information technology. Solvency In 2014, Innovative Interfaces acquired two of its major competitors — Polaris Library Systems and VTLS — which have both been reviewed as excellent systems by the industry's foremost expert on this topic, Mars6hall Breeding. Over time, the best functionality from these two systems will be made available to Innovative's customers using the Sierra platform. Innovative Interfaces currently holds a position of strength and growth in the field of library technology. Conversely, SirsiDynix has recently been sold to another venture firm and the impact of this transaction remains unknown. Support Network Elgin County will benefit from cost savings and technical support that will come from participating in a regional membership with library systems in London, Middlesex County and St. Thomas who will all be part of this partnership. Staff training costs will be reduced as members from multiple library systems are invited to attend the same sessions being offered in the region. Elgin County will also have access to the skills and experience of in -house technical experts employed by London Public Library who have expressed their willingness to assist Elgin County staff with upgrades and system customizations. In addition, a number of library systems in southern Ontario are also users of the Sierra platform including Chatham Kent Public Library, Burlington Public Library, Kitchener Public Library, Barrie Public Library and Halton Hills Public Library. Library staff used to meet to exchange system development ideas with several of these libraries as part of a user forum for SirsiDynix customers. However, now that several have migrated from SirsiDynix to Innovative Interfaces, staff will once again enjoy the benefits of sharing knowledge and expertise with library systems using Sierra. CONCLUSION: Although there is more than one source of library services platforms in the open market, Innovative Interfaces Sierra platform is recommended due to rationale outlined above. There are many advantages to participating as a member of a new regional partnership led by London Public Library. Elgin County has a history of participating in successful purchasing cooperatives that are mutually beneficial. Therefore, the recommendation to proceed with a migration to the Sierra platform meets the requirements set out in the County's Purchasing Policy, subject to approval by Council. This change will also provide a more robust product that will better serve patrons and staff into the future through an exciting regional partnership. RECOMMENDATION: THAT Council approve the single source purchase of the Sierra library services platform provided by Innovative Interfaces; and, THAT Council approve the library's transfer of membership from the Ontario Library Consortium to a regional partnership administered by London Public Library; and, THAT the Warden and CAO be authorized to sign the necessary agreements subject to review by the County Solicitor, with associated costs shared between the County of Elgin and St. Thomas Public Library. 57 All of which is Respectfully Submitted Approved for Submission Sandi Burgess Mark G. McDonald Library Coordinator Chief Administrative Officer Brian Masschaele Director of Community and Cultural Services Mike Hoogstra Purchasing Coordinator REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Director of Community and Cultural Services DATE: January 2, 2015 SUBJECT: 2014 Out -of- Province Travel INTRODUCTION: County Council has authorized staff and members of Council to attend meetings and conventions outside of Ontario subject to certain conditions; particularly that such travel receive prior approval of the CAO and that it is reported annually to Council. This report fulfils this reporting requirement. DISCUSSION / CONCLUSION: The following out -of- province meetings and conventions were attended by staff in 2014: • SIAL Canada - North America's Premier Agri -food Event tradeshow, April 1 — 4, Montreal. Attended by Business Development Coordinator. • Economic Developers Association of Canada conference, September 27 — October 1, Calgary. Attended by Business Development Coordinator. RECOMMENDATION: THAT the report titled "2014 Out -of- Province Travel" dated January 2, 2015 be received and filed. All of which is Respectfully Submitted Approved for Submission Brian Masschaele Mark G. McDonald Director of Community and Cultural Services Chief Administrative Officer 59 vix +r0,rhNlI 4/fh REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Director of Community and Cultural Services DATE: January 2, 2015 SUBJECT: Ontario Library Capacity Fund Grant INTRODUCTION: Staff were recently informed that the Elgin County Library will receive a provincial grant of $16,558 through the Ontario Library Capacity Fund. This report recommends that the funding be accepted and outlines eligible expenses. DISCUSSION: The Ontario Ministry of Tourism, Culture and Sport recently notified staff that the Elgin County Library will receive a grant of $16,558 from the 2014 -15 Ontario Libraries Capacity Fund. Eligible expenses under this fund are geared towards supporting information technology and service capacity improvements, including the following: • Hardware /software to improve access and services for library users • Library staff development for improved IT, program and service capacity • Collection development (e.g. e- books) • Improvements to the Integrated Library System • Increased wireless access • Faster Internet connections • Website development Funds are to be expended by September 30, 2015 and there is no matching requirement. One possible use of this funding is to mitigate costs associated with the conversion to a new Integrated Library System (catalogue) as previously reported to Council, along with improvements to network speeds in the library's ten branches. CONCLUSION: This funding is greatly appreciated to help sustain and enhance the library's IT network for the benefit of library patrons. This provincial funding is particularly welcomed in light of the federal government's decision to eliminate annual funding under the former Community Access Program in 2012 which supported similar objectives. Staff recommend that the Warden on behalf of Council issue a letter of appreciation to the Minister of Tourism, Culture and Sport to acknowledge these funds. 60 RECOMMENDATION: THAT Warden and CAO enter into a funding agreement with the Province of Ontario in the amount of $16,558 under the Ontario Library Capacity Fund and that a project be established in the 2015 budget of the Elgin County Library according to the terms of the agreement; and, THAT the Warden on behalf of Council issue a letter of appreciation to the Ontario Minister of Tourism, Culture and Sport. All of which is Respectfully Submitted Brian Masschaele Director of Community and Cultural Services 61 Approved for Submission Mark G. McDonald Chief Administrative Officer vix +r0,rhNlI 4/fh REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Director of Community and Cultural Services DATE: January 2, 2015 SUBJECT: Rental of Aylmer Theatre for Library Programming Purposes INTRODUCTION: Aylmer Library wishes to utilize the Old Town Hall Theatre on occasion to facilitate library programming on certain occasions. The Town of Aylmer does charge a fee for use of the space. This report recommends that $2,000 be added to the draft 2015 operating budget of the Elgin County Library for this purpose. DISCUSSION: Staff are seeking County Council's approval to rent, on occasion, the Aylmer Old Town Hall Theatre for programming purposes as an immediate and partial remedy to the on -going space needs of the Aylmer Library. Staff have enquired with the Town of Aylmer about costs and procedures for renting the theatre for library use. The Town's by -law governing use of the space lists rates of $30 per hour or $200 per day, plus additional costs for set -up and take -down if required. Staff are requesting that $2,000 be added to the operating budget of the Elgin County Library to support occasional use of the theatre. The Branch Supervisor has indicated that such proposed usage could be as little as 40 and as much as 60 hours total in 2015. It is not anticipated that set -up or take -down will be required but there could be occasional cleaning costs. Procurement of this space will enable the library to offer larger special events and programming than is currently possible within the existing confines of the library until a longer -term solution is provided. Staff will monitor the effectiveness of this arrangement in 2015 with a view to a more formalized agreement with the Town of Aylmer for 2016 and beyond. CONCLUSION: The County's 10 -year business plan does incorporate lease payments of approximately $130,000 to the Town of Aylmer as soon as 2015 in anticipation of a new facility for the library. These funds will remain in the 10 -year business plan should future action be taken on this matter. For the purposes of the 2015 budget, the impact of adding $2,000 to the library's operating budget to enhance library programming is relatively minimal compared to the anticipated lease cost that could have accrued and provides a short -term, partial solution as deliberations continue on this matter. 62 RECOMMENDATION: THAT $2,000 be added to the 2015 operating budget of the Elgin County Library for the purposes of renting the Aylmer Old Town Hall Theatre for library programming purposes. All of which is Respectfully Submitted Approved for Submission Brian Masschaele Director of Community and Cultural Services 63 Mark G. McDonald Chief Administrative Officer 4 V REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Director of Community and Cultural Services DATE: January 6, 2015 SUBJECT: Future of Elgin County Matters Newsletter INTRODUCTION: The County's newsletter, Elgin County Matters, has been published on a bi- annual basis since 2007 to provide news and information about County events and accomplishments. With the advent of tools such as "e- blasts" and Twitter, it is prudent to review the effectiveness of this newsletter as a source of information relative to other means of communication. This report recommends to Council that Elgin County Matters be discontinued in light of other, more effective options. DISCUSSION: Elgin County Matters was launched as a hard -copy, internal newsletter in 2007, with the intention as cited in the initial report "to promote services provided by the County and to increase communication between County departments, related agencies and lower -tier municipalities ". 200 copies at most were produced and distributed to County offices and municipal partners at a minimal cost of under $400 per edition (excluding staff time). More recently, a PDF version was also distributed to staff via e-mail and the County's website at www.elgincounty.ca/ main - menu / county - council / elgin- county - newsletter. The Manager of Archives has acted as editor and publisher for the newsletter and has done an excellent job in this regard. However, more effective tools now exist to disseminate stories found in the newsletter on a timely basis. In particular, the Department of Economic Development and Tourism now disseminates regular "e- blasts" to stakeholders, the public and staff which at times contain similar content. A County Council highlights document is also disseminated after each meeting. Furthermore, the County's Twitter account regularly highlights news and information. Therefore, it makes sense to incorporate items previously found in the newsletter into these other tools. CONCLUSION: A hard -copy newsletter was a suitable means for distributing County information to staff and municipal partners when Elgin County Matters was first launched in 2007. However, more effective tools now exist to disseminate this information on a more timely basis and will result in a significant savings of staff time and duplication of effort. 64 RECOMMENDATION: THAT the County newsletter Elgin County Matters cease publication with content disseminated through tools utilized by the Department of Economic Development and Tourism. All of which is Respectfully Submitted Brian Masschaele Director of Community and Cultural Services 65 Approved for Submission Mark G. McDonald Chief Administrative Officer r4 I 3 111 ` REPORT TO COUNTY COUNCIL FROM: Kate Burns, Business Development Coordinator DATE: January 12, 2015 SUBJECT: Business Retention and Expansion: Manufacturing Sector INTRODUCTION: The Economic Development Strategy and Action Plan 2011 -2014 identified a number of initiatives and actions surrounding Economic Gardening including the development of a Business Retention & Expansion program. The Manufacturing Sector BR &E continues on the work and outreach of the previous Energy, Agribusiness and Tourism BR &E's. DISCUSSION: Between April and November 2014, Economic Development and Tourism staff conducted interviews in person as well as encouraged industry stakeholders to complete a survey online. Appendix A, Elgin County Manufacturing Business Retention and Expansion Survey Report summarizes results of interviews with 34 businesses across the County. The interview results showed clear themes in the manufacturing sector including; - Most companies indicated that between 75 and 100% of their workforce are from the County, meaning there are more locals working local jobs than people from outside the region - While nearly 75% of businesses consider Elgin County a good or excellent place to do business, 48% were concerned about the availability of skilled labour upon the ability to expand, and 44% were concerned with business taxes making the process more difficult. - No businesses surveyed expect to close within the next three years, but three expect to downsize, all for differing reasons; retirement, declining business in the sector, and lack of contracts. One other company expects to relocate within the County. - Most business expansion is expected in the Aylmer area, followed by Central Elgin, but the types of businesses expecting to expand are varied, with the largest proportion being miscellaneous forms of manufacturing, followed by food related manufacturing or fabricated metal product manufacturing. - Over 60% of businesses anticipate a need for more employees over the next three years. 66 The survey report will be shared with the participants at the Ambassadors Meeting in April. For 2015 Economic Development will be working on a re- engagement strategy. Connecting with those that we have interviewed over the last three years, expansion efforts and ensuring that we are filling in the gaps where needed. CONCLUSION: Improvements in the local business environment can lead to increased local employment, a more satisfied business community, better government- business relations and a more diversified economy. RECOMMENDATION: THAT the report titled "Business Retention and Expansion: Manufacturing Sector" dated January 12, 2015 be received and filed. All of which is Respectfully Submitted Approved for Submission Kate Burns Mark G. McDonald Business Development Coordinator Chief Administrative Officer Alan Smith General Manager, Economic Development and Tourism 67 1 II I I�IIIIIIII � s , gg11 gl III II I 110111 1111111001111BBINIBBI0„ iiillll�� Contents 1 INTRODUCTION 3 1.1 SUMMARY OF KEY FINDINGS 3 2 PROJECT ORGANIZATION, METHODOLOGY AND DATA ANALYSIS 6 3 SURVEY FINDINGS 7 3.1 COMPANY INFORMATION 7 3.2 BUSINESS CLIMATE 10 3.3 FUTURE PLANS 12 3.4 FUTURE PLANS - CLOSE 13 3.5 FUTURE PLANS - DOWNSIZE 13 3.6 FUTURE PLANS - RELOCATE 13 3.7 FUTURE PLANS - EXPAND /RENOVATE 14 3.7.1 BUSINESS PROFILE 14 3.7.2 EXAMINING PLANS TO EXPAND OR RENOVATE 15 3.8 BUSINESS DEVELOPMENT 17 3.9 BUSINESS DEVELOPMENT - FINANCIAL 19 3.10 WORKFORCE DEVELOPMENT 22 3.11 LOCAL COMMUNITY 26 4 NEXT STEPS 29 2 Milker Dickinson Dials 69 1 Introduction As the horizon of the County of Elgin's Economic Development Strategy 2011— 2014 draws to a close it is essential to evaluate how business retention and expansion efforts in the County have progressed. The 2011 -2014 Economic Development Strategy had spelled out the importance of instituting a business retention and expansion (BR +E) program to ensure the needs of enterprises continue to be met and to grasp what is required to address identified challenges. This study is a direct outcome of that recommendation, having already been done in a number of sectors including agri -food and tourism. It is an essential ingredient in improving communications and fostering a better and deeper relationship with local businesses. The information gleaned from the process is vital to the strategic allocation and mobilization of resources to support the retention and expansion of businesses and in the attraction of future businesses to the region. While Provincial trends identified in the Strategy indicated the manufacturing sector to be stagnating, Elgin's was seen to have grown, albeit modestly. With manufacturing holding the highest proportion of businesses of any industry in Elgin County, it is incumbent upon the County to prioritize the continued reassurance of the sector's enterprises. Moreover, because manufacturing in Canada was one of the most impacted sectors during the recent economic recession, it is all the more pertinent that a barometer of general manufacturing business health in the County be measured. A detailed series of business visitation surveys was undertaken by the County to obtain sentiments from local manufacturers in regard to BR +E. The survey comprised qualitative and qualitative feedback. While some results are easily relatable or categorized, other feedback is more context - specific or subjective from the perspective of the respondents. Consequently, at times qualitative responses result in prima faci contradictory observations, but it is because of the subjective reality from which respondents are answering that these scenarios arise. For example, while many respondents understood proximity to the Highway 401, infrastructure and markets as being advantageous to conducting business in Elgin County, many others also noted that distance from highway 401, infrastructure or markets was disadvantageous. These results speak to the importance of understanding the nuanced perspectives respondents are drawing from within the region. The more answers can help the County grasp the needs and aspirations of local manufacturers, the more the County can be in a position to help the business environment through its programming and services. Having multiple perspectives on the same idea can therefore help the County to identify a path forward that is most beneficial to all. 1.1 Summary of Key Findings Interview surveys conducted with 34 manufacturers located in Elgin County revealed the following key findings: Many businesses surveyed were family owned (85 %), with 79% of owners from the area, and only 12% having additional locations outside the County. Most companies indicated 3 Milker Dickinson Dials 70 that between 75 and 100% of their workforce are from the County, meaning there are more locals working local jobs than people from outside the region. The largest age group of businesses surveyed was 3 to 10 years old (32 %). This age group represents the critical `5 year' mark by which the highest attrition rate typically occurs in businesses. Only 5 of these 11 businesses had succession, business, or marketing plans in place. Moreover, while 32% of businesses surveyed were over 25 years old, less than half of these had succession plans, despite the ages of the companies. Overall, only a quarter of all businesses surveyed had succession plans, leaving them exposed to the effects of unforeseen changes in upper management or ownership. These figures also reflect a general need for awareness and capacity building in regard to these different forms of strategic planning as identified in the Economic Development Strategy.. While nearly 75% of businesses consider Elgin County a good or excellent place to do business, 48% were concerned about the availability of skilled labour upon the ability to expand, and 44% were concerned with business taxes making the process more difficult. No businesses surveyed expect to close within the next three years, but three expect to downsize, all for differing reasons; retirement, declining business in the sector, and lack of contracts. One other company expects to relocate within the County. Most business expansion is expected in the Aylmer area, followed by Central Elgin, but the types of businesses expecting to expand are varied, with the largest proportion being miscellaneous forms of manufacturing, followed by food related manufacturing or fabricated metal product manufacturing. The most common reason for business expansion was increased demand, with a large number of businesses already in the process of expanding or planning to do so as soon as possible. Respondents identified cash flow and finance as the largest barriers to this objective. On the positive side, most businesses believed expansion would lead to an increase in workforce, additional product, additional investment in equipment and technology, and process improvements. Many businesses are helping to minimize economic leakage' by relying on local businesses and services to meet their needs, with 19 of 23 respondents indicating there were no products or services they required that were not already in the County. Two businesses mentioned relying on with St. Thomas for supplies or services and another relied on parts and inventory from the United States. Because all business is local, the survey probed the extent to which different markets ranging from local to international contributed to business revenues, finding the farther away the market is, the lower the range of revenue respondents expected from that market. Once the market moves beyond the provincial level, 50% of businesses or greater derive less than 20% of their revenue from the market in question. Moreover, respondents anticipate little change in the distribution over the next three years, with the exception of moderate increases in Province -wide revenue of about 15 %. Over 60% of businesses anticipate a need for more employees over the next three years. Five businesses expect an increase of fewer than five employees, and another four 1 Economic leakage refers to the process of sales revenue from goods and services being diverted from the place of purchase to outside of a specified geographic area. 4 Milker Dickinson Dials 71 would require between six and 15. Three more expect increases of greater than 20 employees. Only one business indicated there would be a decrease, and that this would affect three employees. Most businesses rated labour force availability and quality as good or excellent, but those that rated them as poor tended to be large employers. Companies are most interested in health and safety, supervisory, quality assurance, and sales and marketing skills development. Yet, most companies also identified affordability, relevance of available programs, and loss of productivity during training periods as high ranking barriers to delivering skills development programming. While many positive attributes were identified by respondents as advantages to conducting business in Elgin County, many of these same attributes were seen by others as disadvantages. While many respondents praised the location of the County given its proximity to Highway 401, markets, or suppliers, respondents also identified the location of the county as a challenge because of distances from these same things. Similarly, while some praised the local labour force, many also were unsatisfied with it or identified it as a disadvantage. Finally, while some people acknowledged the approachability and helpfulness of local government, others listed issues associated with property or business taxes, or a general dissatisfaction with local government and red tape. While identified advantages can be useful to know when things are done right, disadvantages identified need to more fully be explored beyond the confines of the existing survey results to better understand these points of frustration. Milker Dickinson Dials 72 2 Project Organization, Methodology and Data Analysis This report summarizes the results of a business visitation survey conducted with 34 manufacturers from across the County of Elgin. The businesses were selected based on various sub - sectors within the manufacturing sector, representing a diversity of operations, sizes and locations within local municipalities. The survey was a tool used to gather information from businesses in the County of Elgin with the intention of discerning the critical issues relevant to business retention and expansion. It was undertaken by the County between April 1 Stand November 5th of 2014. The survey was structured to identify issues in key areas such as: Business Climate Future Plans (downsize, relocate, expand /renovate, close) Business Development Markets Finances Workforce Development Training Local Community Advantages and Disadvantages Within these key areas there are 68 detailed questions with the results summarized in the next section and cross- tabulated2 to better understand survey responses. The tool used for analysis was Microsoft Excel. The survey tool was designed by the County's consulting team to be an easy -to -use template that would facilitate data entry, as well as data analysis. Some questions required discrete answers from pre- determined lists (with options to identify additional or other answers), while others were open -ended questions that elicited qualitative responses. 2 Cross - tabulation refers to the investigation of one question based on the response of another question. 6 Milker Dickinson Dials 73 3 Survey Findings 3.1 Company Information Of the 34 respondents that participated in the survey, the largest proportion was from Aylmer (32.4% or 11 respondents), with strong representation also from Central Elgin (20.6% or seven respondents), Bayham (14.7% or five respondents), and Malahide (also 14.7% or five respondents). The lowest participation was in Dutton Dunwich (2.9 %), where only one respondent participated in the survey. The distribution of participation by municipality is summarized in Figure 1. FOGURE 1: MANUFACTURING PARTIICIIPANT OPERATIIONS 13Y LOCATION 14.7% • Aylmer • Bayharn IIIIIIIII Central Elgin IIIIIIII Dutton Dunwich 111111 Malahide • Southwold NNV West Elgin Figure 2 provides an overview of the types of manufacturing that respondents were involved in. 28 responses were provided in total. The single largest categories were tied at 7 (25 %) respondents each for fabricated metal product manufacturing and food manufacturing. Wood product manufacturing (four respondents), and machinery manufacturing (three respondents) are also categories where more than three companies have business dealings in the same sub - sectors. A large proportion of respondents (39% or 11 respondents) also self- identified as "other" forms of manufacturing, and their complete list is provided in the text box adjacent to Figure 2. 7 Milker Dickinson Dials 74 FIGURE 2: TYPES OF MANUFACTURING 0% 5% 10% 15% 20% 25% 30% 35%40%45% Fabncated metal product manufacturing Food rnanufacturwng Wood product rnanufacturwng Machinery manufacturing Priritdrig and related support activities Furniture and related product. Textile product mills Chemical manufacturing Primary metal rnanufacturwng Other 14 °f 25'0 25 0 ■ 39 Other: Renewable fuel production Rubber products Building products Concrete manufacturing Grain Storage and marketing Free standing processing plaint, meat packing Plumbing, heating and air conditioning Automotive tooling and parts Automotive packaging Musical instrument manufacturing Diversity of Products from Elgin County's Respondents in the Manufacturing sector Elgin County has a diversity of businesses offering many products, but there are five where multiple overlaps exist within the same product types among survey respondents: Product .es Building materials Automotive manufacturing or accessories Furniture /cabinets Commercial print Honey and related products Com • anies 5 3 3 2 2 In addition, there were many unique products being manufactured, including: motor cycle accessories, milled and lathed items, welded products, billiard tables, dehydrated vegetables and fruits, ice cream, sausage, preserves, pet treats, grain products, food processing equipment, ethanol and related products, heatin• and air conditioning products, rubber mats (multiple applications), re- useable packaging, and guitars. As shown, Elgin County has a mix of businesses associated with the manufacturing sector that participated in the survey. Of the 34 businesses, 79% (27 respondents) of owners hail from Elgin County and 85% (28 respondents) are family operated. In addition, 88% (30 businesses) are headquartered in the County, with 9% (three businesses) being elsewhere in Ontario, and 3% (one business) somewhere else in Canada. Furthermore, 73.5% (25 businesses) do not have locations outside the County, while 26.5% (nine businesses) have at 8 Milker Dickinson Dials 75 least one. Overall, the above information indicates that most businesses are locally owned and administered, with few having locations outside of the County. Respondents were asked to indicate if they had a succession plan, business plan, or marketing plan, and the answers to each of these are summarized in Figure 3. The results indicate that while only 26.5% of respondents (or nine businesses) had succession plans and only 38.2% (13 businesses) had business plans, 50% (17) of them had business plans. Nonetheless, the fact that 44.1 % (15 respondents) indicated having none of the above kinds of strategic plans, suggests there is a need for awareness and capacity building in these regards. All three companies employing more than 100 employees have succession, business and marketing plans, meaning it is mostly small and medium sized companies that may require help in these areas. Seven out of 34 companies in all had all three types of plan. FIGURE 3: PERCENT OF BUSINESSES WITH STRATEGIC PLANS 60.0% 50.0% 40.0% 30.0% 20.0% 10.0% 0.0% 50.0% Succession Plan Business Plan Marketing Plan None of the Above Digging a little deeper, only five out of 11 businesses between three and 10 years old have succession, business, or marketing plans. In addition, five out of the 11 businesses older than 25 years old do not have succession plans in place; leaving them vulnerable to problems should unexpected changes occur in upper management or ownership. Figure 4 provides an overview of the number of employees different businesses employed. Of the 30 responses, 73% of businesses (or 22 businesses) had fewer than 20 full time employees. Four businesses indicated the only employees in the company were the owners, one of which was only working part time. Eight businesses had between one and two full time employees, while another five employed between 20 and 49 full time employees. Three businesses employed more than 100 full timers. 9 Milker Dickinson Dials 76 FIGURE 4: NUMBER OF BUSINESSES EMPLOYING DIFFERENT NUMBER'S OF EMPLOYEES ON ELGIN COUNTY Owners only 3 0 1 -2 8 6 3 -4 4 2 0 5 -9 3 2 1 10 -19 4 0 1 20 -49 5 1 0 50 -99 1 0 0 100+ 3 0 0 The largest number of respondents had operating spaces of between 5,000 and 10,000 sq.ft (10 total), followed by those with spaces of between 10,000 and 20,000 sq.ft (seven). The distribution respondent's business sizes by space are summarized in Figure 5. FOGURE 5: SIIZE OF I3USIIIVESS SPACE Less than 2 500 sq ft 2 500 - 5000 sq ft 5 000 - 10 000sgft 10 000 - 20 000 sq ft 20 000 - 50 000 sq ft More than 50 000 sq ft 2 5 10 7 2 6 3.2 Business Climate This section provides an overview of Elgin County's general business climate. Over half of survey respondent's indicated their businesses were less than 25 years old, with 11 having existed for between three and 10 years and another nine being between 11 and 25 years old. The overall ages of respondents' businesses are summarized in Figure 6. Of note is that nearly 30% (10 businesses) were over 35 years old, with three further indicating the business has existed for more than 100 years. Few businesses surveyed were younger than two years old. 10 Milker Dickinson Dials 77 FIGURE 6: AGE OF THE BUSINESS 13Y PROPORTION OF TOTAL RESPONDENTS 0% iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii IVIII • Less than 1 year • 1 -2 years 111111111 3-10 years I111111f111 -25 years 111111126-35 years • 35+ years Note: Total respondents answering the question were 34. As Figure '7 illustrates, nearly three quarters of businesses consider Elgin County to be a good or excellent place to do business (24 businesses). No businesses indicated it was a poor place to do business, and only one respondent indicated "no comment." While no respondents indicated it was a poor place to conduct business, several did leave comments that suggest discontent with certain aspects including high taxes, difficulty finding skilled labour, building permit application processes or expansion. One person however did explain that he or she found the community and municipal government to be very supportive. FIGURE 7: GENERAL IMPRESSION OF ELGIN COUNTY AS A PLACE TO DO BUSINESS I� Excellent • Good IIIIIIIf1.. 1-a 1r 111111 Poor IIIIIIIII No cornrnent Respondents were asked to select a list of barriers they believed had an effect on the expansion of a business in Elgin County, and 25 respondents volunteered their choices, as summarized in Figure 8. The highest rated barrier was availability of skilled labour, selected by 48% of respondents (12 in total), followed by business taxes (44% or 11 in total), and 11 Milker Dickinson Blass 78 water /sewage capacity and availability of financing (each 28% or seven respondents). Four businesses (or 16% of respondents) also selected available space for rent or lease, approval processes, and development charges as barriers to expansion. The remaining barriers were selected by fewer than four businesses each. FIGURE 8: PRECENTAGE OF FACTORS WHICH ARE 13ARRIIERS TO EXPANSIION OF A 13USIIIVESS 0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% Avawwabwwwty of skawwed wabour Business taxes Water /sewage capacity Avawwabwwwty of financing Avawwabwwwty of space for rent or ease Approvaw processes Devewoprnent charges Lack of proactive new business devewoprnent Avawwabwwwty of propertly zoned and designated wand Avawwabwwwty of unskawwed wabour Trucking and distribution Information technowogy capacity Water /sewer fees Security /powwcwng and fire services Avawwabwwwty of training opportunities Road and highway system Pubhc transit (wncwudwng transit access for ernpwoyees) Avawwabwwwty of natruaw gas 12.0 ° / 12.0 ° / 12.0 ° / 12.0 ° / 12.0 ° / .0% .0% .0% 3.3 Future Plans This section provides a review of predicted future prospects for surveyed companies over the next three years. A primary question asked if respondents' businesses were expected to remain the same, downsize, relocate, expand /renovate or close, as shown in Figure 9. Of the 34 businesses, 20 (58.8 %) expected to expand or renovate, 11 (32.4 %) expected to remain the same, two companies (5.9 %) expected to downsize, and only one expected to relocate. No businesses expected to close. Each of these results is further elaborated below, with subsequent observations. 12 Milker Dickinson Blass 79 FIGURE 9: PERCENTAGE OF PLANNED BUSINESS UNDERTAKINGS WIITHIIIN THE NEXT 3 YEARS 0.0% • Remawri the same • Dowrisuze Rek cate Expand/Renovate COose 3.4 Future Plans — Close No respondents indicated their businesses would close. Given that this survey was of a limited number of respondents, it cannot be concluded that no manufacturing businesses will close in Elgin County, but the research does provide compelling evidence that if there are manufacturers that plan to close, their numbers are likely low. 3.5 Future Plans — Downsize Of the 34 respondents, three identified they would likely be downsizing over the next three years. Three different reasons were given for why they would be downsizing, shown verbatim below: "Looking to sell business. Retirement age." "Lack of contracts" "Lack of business in the solid residential hardwood flooring business" All three respondents indicated the downsizing would result in decreases in workforce, two of them indicated it would result in decreases in product lines, and one indicated it would result in a decrease in the export of goods or services. When asked if they required assistance, nothing was specified by any respondent even though one business mentioned it would need help. 3.6 Future Plans — Relocate One business indicated it would be relocating outside its current township, but it would be staying within Elgin County. Specifically, the business would like to be closer to Aylmer. The 13 Milker Dickinson Blass 80 business is compelled to relocate because its current location is being sold, and the respondent indicated it would accept help identifying a new location, but otherwise no assistance was needed. 3.7 Future Plans — Expand /Renovate Because plans to expand or renovate were listed as an expectation by 20 businesses, some deeper analysis was undertaken. 3.7.1 usiiiness Pr e Expansion or renovation is expected by at least one company in each municipality except for Dutton Dunwich, with the highest concentration being in Aylmer (35% or seven businesses), followed by Central Elgin (20% or four businesses). Figure 10 illustrates the distribution of areas where businesses are expecting to expand or renovate. FIGURE 10: LOCATION OF BUSINESSES PLANNING TO EXPAND OR RENOVATE 100000 ii 000000000000000000000000 15% • Aylmer • Bayharn IIIIIIIII Central Elgin IIIIIIII Malahide 111111 Southwold • West Elgin Note: Total respondents were 20. Figure 11 shows which types of businesses are expanding or renovating, where food manufacturing leads the field constituting 25% of expecting expansions or renovations (five businesses). Many businesses that do not fit into an exclusive category are also expecting expansion or renovations, which together constitute 45% (nine businesses). They are summarized in the adjacent box. 14 Milker Dickinson Blass 81 = IIGURE 11: TYPES OF MANUFACTURING THAT PLAN TO EXPAND OR RENOVATE • Fabricated metal product manufacturing • Food rnanufacturin IIIIIIII Wood product manufacturing 111111 Other 3.7.2 IExa ism iii ism iii n PO aims t Expan it IRen vete Other: Machinery manufacturing Musical lnstrurnent rnanufactunng Plurnbing, heating, air conditloning products Panting Renewable fuel production Textile product rnwll Cherrcucal rnanufactunng Concrete Manufacturung Reasons for Expansion or Renovation Of the 20 respondents anticipating expansion within the next three years, 11 indicated their primary reason was due to increased demand, six indicated it was due to a new product, and three due to a new market. Three more people gave "other "responses; expanded canned products, organic growth and acquisition, and expansion into an additional trade included in the business. Timing of Expansion or Renovation Expected timing of expansion or renovation varied, with eight indicating it was already underway, another two indicating it would be beginning as soon as possible, five more within the next 12 months, two within the next 18 months and another two more within the next two years. In essence, more than a third of the respondents considered their expansions to already be underway. One respondent even expected consecutive expansion over each of the next three years. Barriers to Expansion or Renovation Respondents were asked to list any problems or difficulties associated with their expansion or renovation. Of the 17 that answered the question, six indicated there was no problem or barrier. Three people gave responses associated with cash flow and finances, and another two identified the competitive market and economy. The remainder gave unique responses associated with the following: Problems of customer support / building client base Bureaucratic delays in processing Infrastructure Time requirements Updating equipment and distribution 15 Milner Dickinson Blass 82 Utilities As these results demonstrate, most perceived barriers are context specific and rooted in the day to day dealings of operating a business effectively. While some are generalizable, most are unique to the specific needs of the enterprise. Outcomes of Expansion or Renovation Expansion or renovation is expected to have a number of positive ramifications, as Figure 12 summarizes. Most significantly, 85% of respondents (or 17 businesses) indicated their expansions would lead to an increase in workforce. Digging a little deeper, two of the three largest employers are expecting to hire more workforce (the third did not answer the question). Also, 80% of businesses (16 in total) will have additional products as a result. Rounding out the top four ramifications, 70% (14 in total) expected to be investing in equipment and technology and 70% also expected process improvements. FIGURE 12: WALL YOUR EXPANSION LEAD TO ...? An increase in workforce Additional product Additional investment in equipment and technology Process improvements An increase in floor space An increase in export of goods or services An increase in demand for skills training Additional services for customers Importing goods or services to Canada 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 8.% 80% 6•% 6.% 60% Expected Land or Building Requirements for Expansion or Renovation Of the 20 respondents that are expanding or renovating their business, 15 (75 %) require additional land, another four do not require more land (20 %), and one was not sure. Most respondents did not elaborate on how much larger a property or building they required. Moreover, those that did respond were vague as to whether they were referring to land size or building size (or square feet or acres); however there were several clear specifications: 4,000 sq.ft 9,600 sq.ft. 12- 15,000 sq.ft. 10,12,000 sq.ft. 1 -2 acres 6 acres 16 Milker Dickinson Blass 83 1 -2 acres In addition to these specified needs, one person mentioned requiring "several acres," another noted he or she needed sewage and water, not necessarily land, and finally, one mentioned trying to purchase the neighbouring property, but did not specify the size. 3.8 Business Development This section presents information concerning the factors that impede or enhance business operations among manufacturing respondents. Satisfaction with Current Location When asked to grade their level of satisfaction with their current location of business in the County, over two thirds (69.7% or 23 businesses) indicated they were completely satisfied, with another 27% (nine businesses) being somewhat satisfied. Only one respondent (3 %) had an adverse response to the question, indicating "Somewhat dissatisfied." No businesses were very dissatisfied. FIGURE 13: LEVEL OF SATISFACTION WITH CURRENT LOCATION IIIN ELGIN COUNTY 3.0% 0.0% .CornpOetehy satdsfied •Somewhat satusled uvv Somewhat dussastdsfied Very dassastdsfied Respondents were asked if there were products or services they would like to purchase locally that are now being purchased outside of the area. Of 23 responses, 16 indicated there were none that they needed, three more explicitly stated they buy all products or materials locally, two more mentioned a need for resources in St. Thomas and one more relied on parts and inventory from the United States. Essentially, 19 of 23 businesses buy locally, including the three largest companies in the survey. Respondents were then asked how important a series of issues associated with running a business were to the competitiveness of their businesses. Responses are summarized in Figure 14. The factors that businesses placed the most importance upon by selecting very important were: 17 Milner Dickinson Blass 84 Availability of telecommunications services Business planning Improved customer service Improving employee productivity Accessing capital Product research development FIGURE 14: (IMPORTANCE OF DIFFERENT FACTORS IIN ENSURIING A 13USIIIVESS REMAVNS COMPETIIITIIIVE 0% 10% 20% Product research and development Market development - within Southwestern Ontario Market development - outside of Southwestern... Access to exporting and international markets Access to importing of products and services Add or change in products and services Strategic alliances eg. joining with other businesses Improving ernployee productivity 1150 or other quality rnanagrnent standards Industry /professional standards Availability of labour Workforce skill deveioprnent Improved customer service Availability of teiecommunication services Exchange rate for Canadian dollar Accessing capital Business planning Ava'ilab'iiiity of land for new /expanded deveiopment - rransportation for goods /products O 31% Nummiumumissaialmisiim a 16% 30% 40% 50% 60% 70% 80% 90% 100% ,O 26% inimaimiumoss Imussioimums 26% 45% ';, i ,O 26% 11111111111111111111110111 1.;, - 23% imummoimumnimmom lumsmoimums o 4 O 26(11 23% iiimummuloomm IIIIIIIIIIIIIIIIIIIIIIIIII igg 11IIIIIIIIIIIII11II1 1111111111111111111111111111111 ii ;11111111111111111111111111111 llllllllllllllllll111111i1�� ?�� h IIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII llllllllllllllllll111111ful��li�� ?° inre1111111111111111111111111111111111111111111111111 38% 11111111111111111111111111155111111151 IIIIIIIIIIIIIIIIIIIIIIIIII11111515k 1111111111111111111111111111111111111 42% Vi? 1111iIi E11111111111111111111111111111111111 111111111111111111111111111fil11111111 1 IIIIIIIIIIIIII1 E111111111111111111111111 1IIIIIIIIIIIIIIIIIIIIIIIIIIIIII11111111111111111111111111111111111111 1111111111111111111111111111111111111111 111111111111111111111111111111111111111 111111111111111111111111111111111111111 Very Important • Somewhat Important uuuu Not important at all r1l� ^!A'II1ti111111111 Accessing the Marketplace Respondents were asked how they currently market their products or services. The most common marketing channel was via the internet (70.4 %, or 19 respondents), followed by flyers or brochures and trade show attendance, which each was selected by 51.9% of respondents (or 14 in total). 18 Milker Dickinson Blass 85 FIGURE 15: HOW DO YOU MARKET YOUR PRODUCTS/SERVICES? 0.0% Internet 1= dyers /brochures Trade show attendance I3usuriess Cards GerieraII pubWwcataoris Agent /W ooesak r Newspaper /Print advertOsng d 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% 70.0% 80.0% 70.4% Ddstnbutor SponsorshOp of events 29.6% 29.6% 29.6% .9% 3.9 Business Development — Financial Respondents were asked to estimate how sales would progress over the next three years (Figure 16). Of 32 people that answered the question, only one was expecting a decrease in sales over the next three years. Further analysis showed that respondent expected a decrease of less than 5 %. The vast majority of respondents (79% or 25 in total) expect to see increases in sales over the period. Figure 16: Anticipated Sales over the next Three Years • IOncrease • Decrease Rernawn Stable Uncertawn 19 Milker Dickinson Blass 86 For those businesses expecting increases, the largest proportion (47.8% or 11 businesses) expect increases of between 11 and 25 %, followed by 21.7% (or five businesses) that expect increases of 26 to 50 %. Combined, over 75% of businesses anticipating increases in sales expect increases greater than 10 %. When asked what companies' expectations were for total dollar sales compared to last year (Figure 1'7), 63% of respondents (or 19 in total) expected higher dollar sales than the previous year, with 20% (or six in total) estimating they would remain the same. Only one respondent expected them to be lower. Taken together, these results compared to those exploring sales over the next three years, suggests respondents are more cautious about projecting increases over the short term compared to longer terms. FIGURE 17: EXPECTATION FOR TOTAL DOLLAR SALES COMPARED TO LAST YEAR 1. Hag her • Lower uuui[ Sa me Not Sure Figure 18 looks at different scales of markets, starting at the local, and progressing to the international arena. For each category, respondents were asked to indicate the proportion of their revenue which is derived from that market. At the local level of the 29 businesses that offered responses, 59% (or 16 businesses) indicated that 0 to 20% of business revenue comes from within Elgin County, 30% (or eight businesses) indicated that 21 -40% of revenue is local, and only 11% (or three) estimate their local revenue is between 81 and 100 %. For those whose revenue comes from elsewhere in Ontario, the distribution is much more uniform than for local revenue, with the hot spot being 29% of businesses (or eight in total) drawing between 61 and 80% of their revenue from elsewhere in Ontario. The farther away from local the market becomes, the larger the share of respondents that choose the lowest revenue range, with 88% of businesses (or 15 out of 17 businesses) deriving 20% of their revenue or less from `other' markets such as the European Union or Asia. 20 Milker Dickinson Blass 87 FIGURE 18: WHAT OS THE APPROXIIMA -rE PERCENTAGE OF YOUR CURRENT BUSINESS REVENUES ON EACH OF THE FOLLOWING MARKETS? 0% 20% 40% 60% 80% 100% Wthwri Eggwri County Wthwri Orltano wOthwri Canada WtViwri the US Other (Europe etc) 1111111i 111101111, 15% �llllwlh�lll • 0 -20% • 21 -40% 111111111 41-60% 61 -80% uuuu 81 -100% A follow up question asked what anticipated business in the same distribution of markets would be like in the next three years (Figure 19). The largest change is an increase in revenues derived from within Ontario constituting between 21 and 40% of revenue to 36% from 21%, while also seeing a decline of those revenues between 0 and 20% by a total of 10 %. Overall, most businesses do not anticipate major changes in their revenues from other markets. Most changes are expected to be less than 10% in a given category and percentage range, aside from those discussed above. FIGURE 19: WHAT DO YOU ANTICIPATE THE APPROXIIMA -rE PERCENTAGE OF YOUR BUSINESS REVENUES WALL 13E ON THE NEXT 3 YEARS ON EACH OF THE SAME CATEGORIES? 0% 20% 40% 60% 80% 100% Wthwri Eggwri County Wthwri Orltano wOthwri Canada WtViwri the US Other (Europe etc) 111111 1111111 IP, 111111111111111111111 In 0 -20% • 21 -40% IIIIIIIP.. 41 -60% In 61 -80% uuuul81 -100% 21 Milker Dickinson Blass 88 Financial Plan Respondents were asked if they had a financial plan. Of the 31 responses, 15 (48 %) had financial plans and 16 did not. Of the 15 that had one, five (33 %) updated it quarterly, nine (60 %) did so annually, and one person did so every four to five years. 3.10 Workforce Development As discussed previously, the distribution of different sizes of business by number of employees is summarized in Figure 4 on page 9. The figure is revisited once again as an introduction to a larger discussion about workforce development. As mentioned, most businesses are small, with 19 out of 34 businesses employing fewer than 20 full time employees. In addition there are three businesses that have no employees and are run completely by the owners, as well as one business owner that only works part time at the business in question. Nonetheless there are also five businesses employing between 20 and 49 full timers, one employing between 50 and 99, and three employing greater than 100. What these numbers show is that there is a wide range of company sizes, many small, but several large, and the diversity of company size may reflect the diverse needs of employers and employees. Digging a little deeper, only five out of 11 businesses between three and 10 years old have succession, business, or marketing plans. In addition, five out of the 11 businesses older than 25 years old do not have succession plans in place; leaving them vulnerable to problems should unexpected changes occur in upper management or ownership. FIGURE 4: NUMBER OF BUSINESSES EMPLOYING DIFFERENT NUMBERS OF EMPLOYEES ON ELGIN COUNTY Owners only 1-2 3 -4 5 -9 10 -19 20 -49 50 -99 100+ 3 0 8 6 4 2 0 3 2 4 0 1 5 1 0 0 0 3 0 0 Only two businesses surveyed were unionized environments, and both of them employed more than 100 full time workers. Of 31 businesses, 18 (58.1%) indicated that they increased the number of employees over the last three years (Figure 20). Six businesses indicated increasing between 1 and 5 employees, three more indicated between 11 and 15, and finally, four more indicated 22 Milner Dickinson Dials 89 increasing by 21 or more. Only two respondents saw declines in the number of employees, and 10 (32.3 %) respondents indicated the number of employees remained the same. FIGURE 20: CHANGES TO BUSINESS EMPLOYMENT ON THE PAST 3 YEARS 3.2% ▪ Ilncreased • Decreased Rernawned the same 000 Don't know Respondents were then asked to select which factors they believed were responsible in the change in employment (Figure 21). Of the 20 that responded, the most commonly identified factor was increase or decrease in sales (70% or 14 responses), followed by new products or services introduced (45% or nine responses). FIGURE 21: FACTORS RESPONSIBLE FOR CHANGE ON EMPLOYMENT Increase /decrease'wn saves New products or servwces wntroduced Management effectwveness Entered new market Renovatbn or expansbn Increase /decrease 'wn market share Technowogwcaw changes Increase /decrease 'wn market competition Operatbn ws new Corporate decwsbn or powwcwes Moreiess subcontracting contracts/outsourcing 0% 20% 40% 60% 80% 30% 30% 25% 25% 20% 20% 1 "% 1 "% 10% 5% Businesses were then asked to indicate how their workforce would change within the next three years, to which 31 provided responses. Figure 22 illustrates that 20 businesses (65 %) expect to expand employment over the period. Of those, five businesses indicated they would likely increase by fewer than five employees, and another four indicated likely increases of between six and 15. Three more were expecting increases of greater than 20 employees. 23 Milker Dickinson Blass 90 One ambiguous response simply indicated it would double its workforce. Only one business indicated there would be a decrease, and that this would affect three employees. The company currently employs between 11 and 20 full- timers. Eight businesses expect to maintain the same number of employees. Finally, two were unsure. FIGURE 22: EXPECTED CHANGES TO BUSINESS EMPLOYMENT OVER THE NEXT 3 YEARS • Ilncrease • Decrease Remain the same Dori't know As with the question that probed the subject over the past three years, another question asked what factors would most likely be responsible for the expected change (Figure 23). Increases or decreases in sales was once again the most common factor (75% or 15 respondents), followed by new products or services introduced (55% or 11 respondents). In both these categories there was an increase in uptake, again suggesting greater optimism over the coming three years compared to the past three years. FIGURE 23: WHAT FACTORS ARE RESPONSIBLE FOR THUS CHANGE? (CHECK ALL THAT APPLY) 0.0% Increase /decrease in sales New products or services introduced Entered new market Increase /decrease in market competition Technological changes Management effectiveness Renovation or expansion Increase /decrease in market share Corporate decision or policies Operation is new 0.0% Contracts /outsourcing 0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% 70.0% 80.0% 24 Milker Dickinson Blass 91 Where do manufacturing sector employees live? Are they from Elgin County? Respondents were asked what percentage of their employees lived in Elgin County. Of 31 respondents, 19 (61 %) employ between 75 and 100% of their employees from within the County. Another 10 (32 %) employ between 50 and 74 %. One person each indicated either less than 50% or zero local employees. The respondent that indicated zero employees only works part time and has no other employees. Overall, the figure indicates that most businesses in manufacturing employ the majority of their workforce locally, which means that employee incomes are also more likely to be spent locally. A drawback of the data for this question is that it only provides percentages, rather than solid numbers, which makes it impossible to identify residual amounts. Deeper analyses could have been conducted had firm numbers been presented of the exact number each company had that lived within the County. Availability /Quality of workers within Elgin County Respondents were asked to grade the availability and quality of the labour force. Only two respondents of 31 believed availability to be poor; however those two respondents employ between 20 and 49 people and greater than 100 people respectively. Both companies were also older than 10 years old. One was in fabricated metal manufacturing while the other was in doors and windows. Thus, they require larger and potentially more adequately skilled workforces, possibly with specific trade backgrounds. Three companies out of 30 said that the quality of workers was poor, including the same two that rated availability poorly. The additional manufacturer was affiliated with wood manufacturing and employs between one and two fulltime employees and a part- timer. There was no consistency concerning where these different dissenters are located within the County. Of 31 respondents, 22 (71%) rated workforce availability as good or excellent, and 18 (60 %) rated workforce quality as good or excellent. The subsectors and locations of those that rated the characteristics as `fair' varied with no consistently identifiable themes. The size of the company varied also, with three employing between 1 and 2 fulltime employees, two more employing between 10 and 19, and the others having differing ranges of higher amounts up to and including a company employing more than 100 fulltime employees. Overall, the larger the organization, the more likely it will encounter issues with satisfaction in workforce availability and quality. FIGURE 24: SATISFACTION WIITH LABOUR FORCE Ex dl Po r Availability Quality 6 8 16 10 7 9 2 3 To understand where shortcomings may lie in workforce development, several questions probed a little deeper. Figure 25 investigates the extent that companies are interested in different skills development categories. The largest interest is in the following kinds of skills development: 25 Milker Dickinson Blass 92 ■ Health and safety/WHMIS/WSIB Supervisory skills ■ Quality assurance ■ Sales and marketing FIGURE 25: LEVEL OF INTEREST ON VARIOUS SKULLS DEVELOPMENT CATEGORIES 0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% 70.0% Health and safety/WHMIS/WSIB 61.9% Supervisory .1% Quality assurance Sales and marketing Computer software /hardware Financial managment Oral communications Written communications 10/ O/ O/ O/ O/ O/ O/ O/ O/ O/ O/ O/ O/ O/ O/ O/ O/ O/ O/ O/ O/ O /O /O /O /O /O /O /O /O /O /O /O /O /O /O /O 23.8 "0 Customer service When probed further, 27 businesses (93 %) indicated they provide some kind of in house skills development. No other form of training was even half as common, with the second most popular, customized training, being provided by only 11 respondents (38 %). Some less common forms of training were community college, online training, distance education and `other'. Investing in skills development can be a source of concern for a number of reasons. Of 21 respondents, 10 (47 %) indicated cost was an area of concern, eight (42 %) indicated there was no relevant training available, as did the same number indicate they were worried about loss of productivity during the training period. The fact that the question led to an attrition of 13 respondents, may also suggest some indifference to the subject. 3.11 Local Community This section turns a critical gaze upon the county as a whole according to representatives from the manufacturing sector. Their feedback addressed specific advantages and disadvantages to doing business in Elgin County, and was followed up with determining ways that some of the disadvantages could be addressed. Advantages of Doing Business in Elgin County 26 Milner Dickinson Blass 93 Respondents were asked to list three advantages to doing business in the County. Many did not provide three, but there was often at least two. When all the responses are pooled, some common themes emerge. A total of 72 responses were given. Location in terms of geographic proximity to markets, transportation infrastructure, or suppliers (all mentioned many times) Location also mentioned by many, but also not elaborated upon Labour and availability of labour Wise government spending or good governance Positive attitudes toward the population base Good or positive quality of life Loyal customer base Small town charm and "friendly community" Cost effectiveness for business Disadvantages of doing Business in Elgin County Respondents were also asked to provide three disadvantages associated with Elgin County. A total of 53 responses were given. "Empty," "rural" or "open space" adjectives used as disadvantages Location as a disadvantage centres around "rural' and `remoteness' themes associated with transportation infrastructure and markets Small population Small business market Little or no business incentives from local government Problems with local government as a source of frustration or as being slow Property taxes, mentioned several times, but especially in Aylmer twice Costs of utilities or getting access to utility infrastructure Access to skilled labour -force Access to technical schooling options locally Programs to address Elgin County's perceived disadvantages As a follow up to the question about disadvantages, a further question asked which types of initiatives people thought would help address these issues. Only 13 people provided responses to the question. Based on those results, respondents were most interested in getting help with the following: Website development help Joint advertising and marketing Attraction of related supply and service industries E- marketing Access to capital seminars Business networking sessions Workforce planning, training and attraction Comprehensive list of local businesses and services 27 Milker Dickinson Blass 94 In addition, other responses were to reduce taxes and "red tape." The latter of which was mentioned in regard to multiple levels of government. 28 Milker Dickinson Blass 95 4 Next Steps Business visitation surveys have given some important insight into the realities and short - term expectations of local manufacturers in the County of Elgin. A number of key themes have emerged from the survey results, each deserving of consideration as the County moves to strengthen its manufacturing sector. These themes are presented below along with suggested next steps for the County. Many of the suggested next steps echo notions identified either specifically or more generally in the County of Elgin Economic Development Strategy and Action Plan 2011 -2014. Support for Small Family Owned Businesses As was the case in other sectors where BR +E surveys have been undertaken by the County, a large segment of manufacturers were family owned (85 %) and many (65 %) employed fewer than 20 full time employees. Thus, it is clear a large contingent of existing manufacturers is small sized and often family -run. Support for these small -scale operations would address a large cross - section of manufacturers' needs associated with a variety of issues. Next Steps: Identify opportunities to target small businesses directly, such as through news updates which contain content directly relevant to small businesses or relaying information about workshops and learning opportunities suitable to the demographic in a specially designated newsfeed or section of outgoing news updates. Get the word out! Let Elgin's small business owners know what specifically the County can help them with. Dedicate specific space on the Elgin website for small businesses and use that space to showcase programming and resources that the County has in place to help them and be prepared to refer business to Partners that are better able to help when appropriate. Also showcase success - stories and encourage mentorship opportunities. Work with Partners identified in the Business Support section of the Elgin County website to identify the reasons why businesses most often contact them so the site can better steer small businesses toward Partners that are the best fit. Ensure appropriate County staff is aware of resources supplied by different Partners so that inquiries made by telephone or in person can be answered efficiently and confidently. Support Businesses in Strategic Planning Survey results demonstrated a large proportion of businesses did not have any form of strategic plan (i.e. succession, business or marketing). Overall, succession plans were only in place in just over a quarter of survey respondents' businesses. While only 32% of businesses surveyed were older than 25 years old, fewer than half of them had succession plans in place. The broader concern illustrated by these findings is that a large portion of manufacturers do not have formal ideas and strategies about how to manage, grow, and 29 Milner Dickinson Blass 96 eventually transfer or sell their businesses. Without these important resources in place businesses may be overlooking important considerations. With 85% of businesses being family run, owners must be cognizant of how best to prepare for the different phases of businesses' lifecycles, what is anticipated and needed, and who is needed to guarantee a strong future with minimized risk. As this was also an issue in other sectors, such as tourism and agri -food, it is clear many businesses would benefit from knowing a little more about these concepts and their relevance. Next Steps: Work with Elgin's Business Resource Centre and other partners, including chambers of commerce, to help local manufacturers become familiar with the concepts of succession planning, business planning, e- marketing planning, and financial planning and why they are important. Work with Elgin's Business Resource Centre to continue to develop workshops that target these different needs. Provide a series of short video pod -casts that answer basic questions about these kinds of planning and why they are relevant to businesses. Make sure these videos have contact information to refer businesses to the ideal person or partner- organization for additional information or to find out about upcoming workshops. Need for Skilled Labour Issues associated with attracting skilled labour materialized at various points in the survey. Availability of skilled labour after business expansion was one concern. Also, while most manufacturers surveyed deemed the availability and quality of labour to be good or excellent, some larger employers, often employing more than 50 employees were less generous with positive sentiments, signalling that as the demand grows with the size of the organization, to some extent there begins to be difficulty in attracting the labour required for specific jobs. Moreover, when all survey respondents were asked to identify three disadvantages to conducting businesses in Elgin, labour was often included in respondent's lists. With over half of expanding manufacturers anticipating a need for more employees over the next three years, it is apparent that overall labour force demands in manufacturing can be expected to increase in parallel. This demonstrates the need to anticipate employer needs with respect to their labour force. This will be most acutely felt in roles where specific skills are sought. The County must therefore become aware of the current and anticipated skills gaps, and then act to mitigate them. Next Steps: Coordinate with Elgin Middlesex Oxford Workforce Planning and Development Board to ensure their resources are being fully leveraged by the County. Coordinate with Elgin Middlesex Oxford Workforce Planning and Development Board to identify gaps in the local labour market information. Take measures to addresses these gaps in local information. Consider the following approach: The Workforce Development Board (WDB) servicing Northumberland, Peterborough, Kawartha Lakes and Haliburton recently developed a new framework to monitor and report out on local LMI. This assignment led to the 30 Milner Dickinson Blass 97 development and integration of a series of tools, which support a leading edge and robust LMI web portal. This portal has been designed to serve the needs of regional job seekers, employers, employment service providers, economic developers, educators. Users of this portal have labeled it "the new gold standard for LMI monitoring and reporting ". A live version of this web portal can be found at: NV : //w wdb.ca/Ilaboulir- mairket- gateway /. Training Needs and In -house Training Manufacturers in Elgin County generally want to be able to improve the skill levels of their employees, most particularly in regard to health and safety, supervisory skills, quality assurance and sales and marketing; however companies are also faced with the reality that such skills development will carry upfront costs that carry risks. Respondents specifically pointed to costs of training courses and loss of productivity during training periods as barriers to investing in training and development. In this context, employers are discounting the importance of a well- trained work force. More awareness is required by these firms, and likely the broader manufacturing sector, about the merits of ongoing professional development and training. Next Steps: Coordinate with Elgin Middlesex Oxford Workforce Planning and Development Board to promote the importance of this training by highlighting the resulting long -term savings, increases in efficiency and quality, and greater workforce satisfaction. Business Taxes The prospect of expanding businesses is great news for the manufacturing sector in Elgin County. Many businesses are interested in expanding within the next three years, with a large proportion indicating expansions are already underway or will occur as soon as possible. Despite the interest, manufacturers indicate that business taxes remain a barrier to expansion. The costs of expansion materialize in different ways and anticipating some of these challenges in advance gives businesses a leg -up in the process. Since most businesses are critical of increases to taxes or levies, Elgin County (and by extension the member municipalities) must remain competitive in this area and re- assure businesses of their return on investment. Next Steps: Conduct semi - regular benchmarking of regional business costs (business taxes, development charges, impost fees etc.) inside Elgin County's municipalities and in comparator communities. Ensure business taxes, development charges, imposed fees and related costs of expansion remain competitive. Remind businesses what their taxes are doing for them and show how they are being put to work. 31 Milker Dickinson Blass 98 Business Expansion and Access to Capital or Finance With over 60% of manufacturers expecting to expand within the coming three years access to capital and finance becomes an important consideration in ensuring smooth and manageable growth. Helping businesses identify opportunities for capital or finance can be an important BR +E resource. This can be as simple as pointing them toward partner- organizations that specialize in providing advice on these matters or organizing workshops that provide tips to maximizing the prospect of obtaining finance or sourcing grants. There is an opportunity to dove -tail capacity building opportunities with broader business planning workshops or information sessions. Next Steps: Work with Elgin's Business Resource Centre to incentivise expansion opportunities, especially if expansions lead to increases in employment. Connect local businesses with grants and programming that may assist in expansion efforts. Cross - pollinate business planning workshops and information sessions with capital, financing and best practice capacity building opportunities with local partner organizations. Local and Really Local Most manufacturers and businesses rely on other businesses in Elgin for their supplies and service needs, signaling a high degree of local market integration. The effect minimizes economic leakage, which is what occurs when revenue made in a given geographic area does not remain there. Eglin businesses are often proud to indicate they `buy local,' but the term local can have different connotations. In future business visitation surveys the concept of `local' requires clearer elaboration so that national chains which may have one or more stores in the County can be distinguished from truly locally run or locally owned businesses. Next Steps: Refine the visitation survey to distinguish `local' business supplies and services, perhaps by way of categories with mutually exclusive boundaries. Continue to support and encourage "locally" sourced materials and services. Employment Lands Most respondents expecting to expand in the County are in Aylmer, followed by Central Elgin; with smaller expectations in other municipalities and none in Dutton. The County is in a position to identify and promote investment ready opportunities to help local business expansion, and while it would be good policy to do this in all municipalities, these findings suggest a more targeted approach. There may be a need for infrastructure developments or improvements to suit increased servicing requirements in specific areas. Next Steps: Identify and promote investment ready opportunities within the County. Increase internal efforts and examination of growth potential in Aylmer and Central Elgin. 32 Milner Dickinson Blass 99 Examine the County's 2011 Employment Lands Strategy to ensure alignment between industrial aspirations and current zoning framework. Advise industry if their plans do not align with the Employment Lands Strategy. Uncertainty of Growth Sub - Sectors Survey results indicate that many manufacturers are associated with wood or metal fabrication or food manufacturing. While these sub - sectors constitute a large proportion of the existing sample, it is unclear to what extent the distribution mirrors the broader manufacturing sector's distribution in the County. There is an opportunity for Elgin County to fine -tune its understanding of the manufacturing sector by drilling a little deeper into the distribution of sub - sectors and ensuring that future visitation surveys more proportionately represent these distributions. Next Steps: Conduct a manufacturing sector profile and identify sub - sectors /growth trends. Conduct visitation surveys to manufacturers based on distribution of different sub - sectors. 33 Milner Dickinson Blass 100 gip 1' ILO 0 1 rfi co m loll, mom Q a 111111111111111111111111111111111 a) 0 111111111111111111111111111111111 E • • 111111111 I1 f - Q U a VVQ 1111111 .- f - ▪ 1- 11111 11111 �III11111111 11111011111111111111 LL a co 2 11111 11111 N O 4A1 (Li r,7 !AO '.L11 113 C"' ,,,,,,„ ,,,,„,„,„,„ LU 0 1111 r--- 13 P (,,,'; +-II _ ,,,,,.., 4-11 +41 OD 4,4 Gli 44- >, 5:1,, +41 '11:3 il) >- Cri 011,1ill 13 (lc b . . 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(3) ,3.„,.. r-- La_ 7 > 0 a) ___ (1) CO z,?- 0 a) 4- s- a if') (.r) La Cr, >.„ (.1.) .,.„0 („U > LL liz rzm 4.- 11Z rx".) 0 0 a. Go I. .1 0 (.).,„1 CN 11 2 rr LI 1:11 (37.. 0) PP— r N M CO N r N M L() a) N rn 0 1 _•amiNNIIMI1111111111111111111111111111111m... E (1) Cam R 0 verl kg* PIN HIP r 1,uu.. �irlhr� %llll%yy�_ Ire! Atnoe REPORT TO COUNTY COUNCIL FROM: Mark G. McDonald, Chief Administrative Officer DATE: January 20, 2015 SUBJECT: Fundraising Options for Terrace Lodge Rebuild INTRODUCTION: Some members of council have asked if fundraising activities were carried out when the Bobier Villa and Elgin Manor Long -term Care facilities were redeveloped. This report provides some background on fundraising efforts for each building project. DISCUSSION: The Bobier Villa, which was commissioned in 1996 at an approximate cost of over $6M was aided by a local community -based fundraising group. The fundraising committee, according to available County records, raised at least $665,000 in an 18 month period. Since the group was independent from County Council, there was no direct involvement from the County other than periodic updates from the local Reeve at the time. It should be noted that the figure quoted above may not be the total eventually raised. Elgin Manor was commissioned in 2003 at an approximate building construction cost of $12M and was assisted through the efforts of a professional fundraising consultant. County Council provided the financial backing for the Consultant and Fundraising Committee's expenses which was recovered through donations made to the building fund. The committee was authorized by Council and provided regular updates to Council on activities. According to available records, $908,387 was raised during the "Home is Where the Heart Is" campaign with expenses of $294,052, netting approximately $615,000 towards project costs. CONCLUSION: Fundraising efforts were advanced, albeit using different approaches, for each long -term care facility building project. The information presented above, while not verified as final, does provide a window into what may be achieved. RECOMMENDATION: THAT the report titled "Fundraising Options for Terrace Lodge Rebuild" from the Chief Administrative Officer dated January 20, 2015 be received and filed. All of which is Respectfully Submitted Mark G. McDonald, Chief Administrative Officer 113 ya rrllsdi1l11�iJ�tiG�, Elgin REPORT TO COUNTY COUNCIL FROM: DATE: SUBJECT: Mark G. McDonald, Chief Administrative Officer January 20, 2015 Land Division Committee Appointments (4 -year term) INTRODUCTION: According to policy, recently revised, each municipality is required to nominate one elected or one non - elected member to the County's Land Division Committee, for a total of seven members. This report presents those nominations for council's consideration - refer to various correspondence attached. It is important to note that these appointments are for a 4 -year term because none of the nominees are currently holding elected office (elected officials can only be appointed for one year). DISCUSSION: The following nominees are presented for council's ratification and appointment: West Elgin - Dutton/Dunwich - Southwold - Central Elgin - Aylmer - Malahide - Bayham - CONCLUSION: Graham Warwick Ken Loveland Stan Lidster Bill Walters Kathleen Schaper Jim Jenkins Brent Stewart Since the Land Division Committee is an arms - length committee of Elgin County Council, the upper -tier shall authorize appointments. RECOMMENDATIONS: THAT the following be appointed to the Elgin County Land Division Committee for the term January 1, 2015 to December 31, 2018: Mr. Graham Warwick Mr. Ken Loveland Mr. Stan Lidster Mr. Bill Walters Ms. Kathleen Schaper Mr. Jim Jenkins Mr. Brent Stewart - Municipality of West Elgin - Municipality of Dutton /Dunwich - Township of Southwold - Municipality of Central Elgin - Town of Aylmer - Township of Malahide - Municipality of Bayham; and, THAT the necessary by -law be prepared. All of which is Respectfully Submitted Mark G. McDonald, Chief Administrative Officer 114 Titecgau -patit of December 19, 2014 County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Attn: Mark McDonald Dear Sir: RE: ELGIN COUNTY LAND DIVISION COMMITTEE Please be advised that the Council of the Municipality of West Elgin passed the following resolution at their meeting held on December 18, 2014. DULY MOVED AND SECONDED RESOLVED that the Council of the Municipality of West Elgin hereby appoints Graham Warwick to the Elgin County Land Division Committee. DISPOSITION: Carried Should you have any questions please contact the undersigned. Yours truly, Norma I. Bryant, HonB , AMCT ry , Clerk 22413 Hoskins Line, Box 490, Radney, Ontario NOL 200 Tel: (519) 785 -0560 Fax: (519) 785 -0644 115 Municipality of Dutton Dunwich January 20, 2015 County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5v1 Attention: Mark McDonald Dear Mark: 'or r tior n cipaiity iii Dutton un vic The Council of the Municipality of Dutton Dunwich passed By -law #2014 -63 on December 3, 2014 making appointments to various boards and committees. Council has appointed Ken Loveland to represent Dutton Dunwich on the County of Elgin Land Division Committee, for a term ending November 30, 2018. Yours truly, Heather Bouw Deputy Clerk 199 Currie Road, P.O. Box 329 Dutton, Ontario NOL 110 P 519.762.2204 F 519.762.2278 www.duttondunwich.on.ca twitter ©DuttonDunwich 116 ri December 18, 2014 Mr. Stan Lidster 35904 ORCHARD ST. SHEDDEN, ON NOL 2E0 Dear Stan: TOWNSHIP OF SOUTHWOLD OFFICE OF THE CLERK RE: Appointment — Elgin County Land Division 35663 Fingal Line Fingal, ON NOL 1K0 Phone: (519) 769-2010 Fax: (519) 769-2837 Email: Ad minAssaSotah lvold.ca Please be advised that Council, at its regular meeting of Monday, December 15, 2014 passed the following resolution: 2014-388 Appointment E. C. Land Division THAT Council for the Township of Southwold hereby re-appoints Stan Lidster to the Elgin County Land Division Committee; AND THAT this name be added to By-law 2014-59 where indicated.; AND FURTHER THAT this be reviewed in one year's time. CARRIED Thank you Yours truly-1x,--) Laurie Collins Administrative/Planning Assistant Copy to: E. C. Land Division, c/o Susan Galloway, Via email: spalloway(@,elqin-courity.on.ca 117 The Corporation of the Municipality of Central Elgin Mark G. McDonald Chief Administrative Officer County of Elgin Administration Building 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Mr. McDonald: 450 Sunset Drive, 1st Floor, SLThomas, Ontario N5R 5V1 P :519.631.4860 F:519.631.4036 January 13th, 2015 Re: Appointment to County of Elgin Land Division Committee Please be advised that Central Elgin Council considered applications for the above noted committee appointment at their Regular Meeting dated Monday, January 12th, 2015 and the following resolution was passed: THAT: The Council of the Corporation of the Municipality of Central Elgin appoint Bill Walters to represent Central Elgin on the County of Elgin Land Division Committee. CARRIED. Contact information for Mr. Walters Is as follows: billwafters(a�amtelecom.net. Please feel free to contact me at the municipal office should you have any questions respecting this information. Yours truly, Dianne Wilson Deputy Clerk c.c. B. Walters C. Watters, Director of Engineering Services S. Galloway, Land Division Secretary- Treasurer S. Evans, Manager of Planning 118 Marilyn Payler From: Mark McDonald Sent: Tuesday, January 20, 2015 12:38 PM To: Marilyn Payler Cc: Susan Galloway Subject: Fwd: Elgin Land Division Committee - Aylmer Follow Up Flag: Flag for follow up Flag Status: Flagged Begin forwarded message: From: Nancie Irving <nirvir g atown.ajmer.on.ca> Date: January 20, 2015 at 12:33:46 PM EST To: Mark McDonald <mrncd :na ld elgin.ca >, Kathleen Schaper <kathleen.schaxer °frnaii,eor t >, Susan Galloway <sga1 Iowa y! @egrr�ca> Cc: "Irk. naert Otown.aylmeron.ca" <ireynaert[?to tiw rg.r >, Dan Dale <d IE tpwp.a_yImc=r,onca> Subject: Elgin Land Division Committee - Aylmer At the Town Council meeting held on January 19, 2015, Council appointed Kathleen Schaper to the Elgin Land Division Committee. Contact information for Ms. Schaper is: Kathleen.schape area com Ph: 519 - 285 -5558 Nancie J. Irving, CMO Clerk /Lottery Licensing Officer Town of Aylmer 46 Talbot Street West Aylmer ON N5H 1J7 Ph 519 - 773 -3164 Fax 519 - 765 -1446 Email nirving{town.aylmer.on.ca www.aylmer.ca This communication is confidential and may contain information that is privileged, confidential and exempt from disclosure under Privacy Legislation. Unauthorized use is strictly prohibited. If you have received this communication in error, please notify the sender immediately by telephone and delete the message without making a copy. 1 119 December 3, 2014. County of Elgin, 450 Sunset Drive, St. Thomas, Ontario. N5R 5V1 Attention: Mr. Mark G. McDonald Dear Sir: RE: Land Division Committee Appointment The Malahide Township Council considered your correspondence dated November 24, 2014, regarding Nominations to the Elgin County Land Division Committee. We wish to advise that the Malahide Township Council passed its appointment By- law No. 14 -88 on December 1, 2014, naming Jim Jenkins as Malahide's representative on the Land Division Committee effective until November 30, 2018. We have contact information for Jim Jenkins as follows: Address: 46850 Wilson Line, Belmont, Ontario, NOL 1B0 Phone: 519- 644 -1445 jignkins @execulink.corn Please do not hesitate to contact this office if you require any further information or documentation. Yours very truly, TOWNSHIP OF MALAHIDE M. CASAVECCHIA - SOMERS, D.P.A., C.M.O., CMM 111 Chief Administrative Officer /Clerk Copy - Susan Galloway - Jim Jenkins 120 January 13, 2015 County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Municipality of Bayharn P.O. Box 160, 9344 Plank Road, Straffordville, Ontario NOJ 1Y0 Tel: (519) 866 -5521 ® Fax: (519) 866 -3884 email: bayham @bayham.on.ca Attention: Mark G. McDonald, Chief Administrative Officer Dear Mr. McDonald: Re: Elgin Couny Land Division Committee Please be advised at the regular Council meeting of the Municipality of Bayham held January 8, 2015 the following resolution was passed: "THAT Brent Stewart be appointed as Muncipality of Bayham representative to the Elgin County Land Division Committee Contact information for Mr. Stewart is as follows: 11095 Schafer Road RR2, Tillsonburg, ON N4G 4G7 519- 866 -5648 Email: If any further information is required, please feel free to contact this office. Yours truly 1 Brenda Gibbons Administrative Assistant File: A16 C2015 -006 121 r4 I 3 111 ` REPORT TO COUNTY COUNCIL FROM: Rob Bryce, Director of Human Resources DATE: January 19, 2015 SUBJECT: County of Elgin 2015 Mileage Rate INTRODUCTION: In accordance with Human Resources Policy 10.50, employees who do not have a County - supplied vehicle will be paid a mileage rate for use of their own vehicle on County business. For the last five years, the current rate has remained unchanged at 49.5 cents per kilometre and is market - competitive. DISCUSSION: Until 2006, staff reviewed the mileage rate annually and recommended any changes to County Council for approval. Effective 2006, Council directed staff to implement the same kilometric rate established by the Treasury Board of Canada Secretariat on an annual basis. The current Treasury Board rate for travel in Ontario is 55.5 cents per kilometre. The 2015 Canada Revenue Agency rates are 55.0 cents per kilometre for the first 5,000 kilometres driven and 49.0 cents per kilometre driven thereafter. A review of mileage rate reimbursements provided by other municipal employers suggests the County's current rate of 49.5 cents per kilometre is competitive. A survey of 17 area municipalities resulted in a large range of responses showing reimbursement rates of 44 to 54 cents per kilometre. The average rate was 49.6 and the median response was 49.5 with half the municipalities providing greater reimbursement and half providing less. The mode or most common response was a tie with three municipalities each providing 50.0 and 54.0 cents per kilometre. CONCLUSION: The County's mileage rate is competitive and should remain unchanged for 2015. RECOMMENDATION: THAT County Council direct staff to freeze the mileage rate for 2015 at the current level of 49.5 cents per kilometre. All of which is Respectfully Submitted Approved for Submission Rob Bryce Mark G. McDonald Director of Human Resources Chief Administrative Officer 122 r4 I 3 111 ` REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh — Director of Financial Services DATE: January 13, 2015 SUBJECT: Provincial Offences Act (POA) Facilities INTRODUCTION: A special meeting held on January 10, 2012 to discuss Administration Building space needs recommended THAT Council authorize the engagement of an architect to examine the options for the identified facility space needs through either an addition to the existing County Administration Building or renovations within the existing envelope or a combination thereof." As a result, a place holder of $5 million was added to the 2012 ten -year plan to fund administration building space needs. DISCUSSION: The current POA facilities do not meet the modern standards for a court room facility. The issues include: • The size of the court room. • Proper waiting and meeting facilities, • Customer service counter that allows for discretion when dealing with matters. • Non - public access for Judiciary. • Holding cells and non - public movement of persons in custody. • Officer security while with persons in custody. • Non - public access to and from courtroom for Staff. • Staff and Judiciary only parking area with secure access to building. • Overall accessibility to all parties. Although there have been informal complaints from stakeholders, all parties continue to make the current situation work to ensure courts proceed. However, the potential exists that the County could be served notice at any time that these short- comings need to be addressed. In order to be prepared, Council directed staff to investigate alternatives to bring the court facilities to modern standards. Staff investigations of space needs alternatives for POA have included leasing space at the Consolidated Courthouse on Wellington Street (rejected by the Ministry of the Attorney General), renovations within the existing building (insufficient space available), purchasing or leasing space at the Provincial Court temporary facility on Silver Street (size of building greatly exceeded the County's needs), and the construction of a new facility, in conjunction with the museum, on the vacant land adjacent to the current building. 123 On July 23, 2013 Council approved the following recommendations: a) THAT Council support in principle the development of a new facility by the year 2017 on County property south of the Elgin County Administration Building in order to meet the identified space needs of the Provincial Offences Act Court and Elgin County Museum, and, b) THAT the Provincial Offences Act Court space needs to proceed regardless of the outcome of Museum funding with a targeted completion date of January 1, 2017, and, c) THAT an architect be directed to develop plans that would encompass a new POA court facility to be built on County property by 2017 and be scalable to permit the construction of a new Elgin County Museum provided targeted fundraising / grant levels can be achieved to offset construction costs of the Museum ($2 million), and, d) THAT these plans include an investigation of the feasibility of creating a new council chambers to permit adequate attendance and representation from the public, and, e) THAT staff be authorized to further develop cost estimates and detailed architectural drawings for Council's consideration with funds drawn from "Building Improvements / Space Needs" (Project # 2660- 13 -07). On May 13, 2014 initial drawings were presented to Council with the options of a linked building or a stand alone building. The stand -alone consolidated building was considered as an option as a way to reduce costs given the expense in maintaining the present building. In order to keep this option available for future consideration, Council approved the following recommendations: a) THAT the Architectural Firm known as the Ventin Group be authorized and directed to complete the working drawings for a stand alone county administration building adjacent to the existing administrative offices according to the preliminary plan presented to council on May 13, 2014; and, b) THAT construction of the new project be deferred until grant opportunities are fully explored, particularly in view of Canada's 150th Anniversary celebrations, a building appraisal is undertaken and the addition of another floor for storage is investigated; and, c) THAT final drawings, along with responses to the investigations above and a financial plan be referred to the incoming council for consideration. In August of 2014, OPP officers attended the Administration Building to obtain a floor plan of court operations to be included in a review they were instructed to prepare for their head office in Orillia as a result of the Courthouse shooting in Burlington in March of 2014. Initially it was understood that this review was a "threat assessment" of our facility, however, when seeking the results of the review it was realized that there had been a miscommunication to staff and the review being done was actually a review of the OPP "Court Security Plan" (this confidential OPP report is provided under separate cover) and not a threat assessment of the facility. The attached Court Security Plan outlines the current issues and addresses the current process on how the OPP handle the issues, and is part of a larger review by the OPP of their security plans for court facilities over the next 3 to 6 months, at which time they will determine if any of the court facilities province wide warrant a threat assessment. It is recommended that Council solicit the assistance of the MPP in lobbying the province to have a threat assessment completed at Elgin's POA facility. 124 Similarly, the province should be lobbied to allow the County's POA to rent space in the newly renovated Wellington St. Courthouse. The Wellington facility was constructed to allow for future growth in its book of business, meaning that spare capacity is available at this time. Renting space at Wellington could provide some savings to the County versus building in the near term assuming a market rate could be negotiated. At this point in time, the County requires one full -time courtroom, with a second courtroom only occasionally required. Renting one courtroom to be used solely for County POA business and renting a second courtroom only on an as needed /as available basis should prove to be cost effective. From the provinces perspective, the rent received should be attractive given the tight fiscal circumstances that the province currently faces. Of course there are many factors that will ultimately need to be considered, including court security, parking, the amount of investment required to set -up a POA facility there, and the window of time in which spare capacity is available, to name just a few. Although MAG has already rejected Elgin's request once, with a more concerted lobbying effort, together with the results of a threat assessment and the financial pressures facing the province, a positive response may be achievable. CONCLUSION: Although the OPP Security Plan outlines the ability to deal with the short comings of the current facility, the POA Court operations do not meet space needs and do not provide secure, accessible access to all parties, creating some risk. In order to be proactive and prudent, a threat assessment should be pursued through the province. Also, a renewed request to lease excess space in the Wellington St. Courthouse should be pursued. MPP Jeff Yurek should be approached to provide assistance with this lobbying. At some time in the future, a new facility would need to be constructed. Construction in 2016 (in concert with museum if museum grant funding is successful) may be considered if lease negotiations for space at the Wellington St. Courthouse are unsuccessful. Otherwise construction would need to correspond with the conclusion of lease agreement. RECOMMENDATIONS: THAT the province be requested to conduct a threat assessment of the Elgin POA facilities; and, THAT a request to lease space at the Wellington St. Courthouse be made to the province; and, THAT MPP Jeff Yurek be requested to assist in the County in pursuing these two initiatives. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer 125 r4 I 3 111 ` REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh — Director of Financial Services DATE: January 14, 2015 SUBJECT: 2015 Grant Requests INTRODUCTION: Attached is the 2015 request for grants requesting $333,356 (line 24) in grants, including a request from the Elgin County Railway Museum (request made in 2014 was not approved), and a new request for the Fire Safety House. DISCUSSION: Through 2014 the county has granted $1,750,000 (line 21) to the St. Thomas Elgin General Hospital. For 2015 and the subsequent seven years, the County has plans to donate $250,000 annually for a total grant to the hospital of $3.5 million. The total grant was funded by $1.0 million planned in reserves and a levy increase which took effect in 2013. In 2023, the levy will be reduced by 0.7% as funding will be complete. The county committed to $50,000 for an IPM Legacy Scholarship. The funds were to be used over ten years to grant two $2,500 scholarships annually. 2015 will be the forth year of the ten year program (line 21). Minor changes are requested for two of the long- standing grant recipients: Tillsonburg & District Multi- Service Centre (line 6 — decrease of $476, and Second Stage Housing (line 11 — increase of $1,456). The Kettle Creek Conservation Authority is requesting not - for - profit subsidy for their two tourism signs adding $300 to the Tourism Signage Grant (line 15). If the request from the Elgin County Railway Museum (line 19) is approved, it would require the addition of $10,000 to the grant budget. When deciding on how to proceed with new grant funding, Council should consider the precedents it might set and whether or not the request fits into County's mandate and jurisdiction. Other organizations that provide similar services would likely approach the County in subsequent years for similar funding. Although the amounts of the two individual requests may be considered minor, the cumulative effect of the potential grant requests these might inspire should be considered at this time. CONCLUSION: The individual line items should be considered for approval with special consideration being given to the implications of the new grant requests. 126 RECOMMENDATION: THAT the 2015 grants be approved in principal as directed by Council and finally considered in conjunction with the 2015 operating budget. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer 127 COUNTY OF ELGIN GRANTS 2014 Grants 1) Shedden Agricultural Society 4,500 2) Wallacetown Agricultural Society 4,500 3) Rodney - Aldborough Agricultural Society 4,500 4) Aylmer & East Elgin Agricultural Society 7,500 5) Elgin 4 -H Association 2,000 6) Tillsonburg & District Multi- Service Centre 5,385 7) Quad County Support Services 2,000 8) Seniors Picnic 2,500 9) Non - specific 5,000 10) Town Crier 2,000 11) Second Stage Housing 6,824 12) Eat 2 Learn 5,000 13) Elgin County Plowmen's Association 200 14) Ontario 911 Advisory Board 100 15) Tourism Signage Grants 5,550 16) City Charity Hockey Game 1,000 17) The Arts & Cookery Bank 2,500 18) St. Thomas Elgin Public Arts Centre 2,517 19) Elgin County Railway Museum 20) Fire Safety House 21) Total Regular Grants 22) IPM Legacy Scholarship 23) St. Thomas Elgin General Hospital 24) Total Grants 63,576 5,000 250,000 318,576 2015 4,500 4,500 4,500 7,500 2,000 4,909 2,000 2,500 5,000 2,000 8,280 5,000 200 100 5,850 1,000 2,500 2,517 10,000 3,500 78,356 5,000 250,000 333,356 Attachment V 2015 (H) /L 2014 476 (1,456) (300) (10,000) (3,500) (14,780) (14,780) J: \Common \Finance \Budget Development \2015 Proposed Budget \Corporate \Corporate Activities \Corporate Activities Grants 22/01/2015 10:20 AM 128 December 18, 2014 s- s SHEDDEN, Ontario NOL 2E0 County of Elgin Becky Higgs Administrative Assistant Financial Services 450 Sunset Drive ST. THOMAS Ont N5R 5V1 Dear Becky: Directors of the Shedden Agricultural Society are requesting a grant of $4500 for 2015 fair. The fair will use this grant to pay prize money in the livestock sections. We appreciate the financial support from the County of Elgin. Yours truly 0(.4- 6 hirley ongh'ur 34547 Third Line R #1 SOUTHWOLD NOL 2G0 Wallacetown Agricultural Society Box 1, Wallacetown, ON N0L 2M0 Wallacetownfair.com Elgin County Council 450 Sunset Drive St. Thomas, ON N5R 5V1 December 31, 2014 Dear members of Council: On behalf of the Wallacetown Agricultural Society, I am writing to request your financial assistance of the 2015 Wallacetown Fair. We will be celebrating our 155th year on October 2, 3, 4, 2015. We are unique in that we own our fairgrounds and have the responsibility of maintaining and improving our property as well as organizing the fair and other events throughout the year. As you can see from our financial statements, it does take a considerable amount of money to operate the society. The members are all volunteers and give a tremendous amount of their time not only to operate the society, but must raise funds to make our events possible. Your support in the form of a grant would be greatly appreciated. There are many areas where the money could be put to use. Maintenance and improvements to the property are an ongoing venture with several improvements needed. We replaced one roof last year and have 2 more roofs to be replaced. Along with that we are considering a project with the Backus Page House to turn our old office into a temporary museum the weekend of the fair to commemorate the Fenian Raids. Of course this would mean building new office space and that is a daunting task. This would mean raising at least $100,000 dollars to build on to an existing building and tie 3 buildings together to ensure safe accessibility for all. Another area in which the grant could be used is in support of our prize money. We usually pay out between $15,000 and $20,000.00. We still embrace our agricultural roots and are proud to offer a place where area farmers and homemakers, both young and old, can display the best of what they grow and create. We are proud to support our local 4 -H clubs and provide them with the opportunity to hold their achievement events, as well as the overwhelming support we get from the public school for our Junior Fair classes. The 2015 Fair has a Sheep Market Auction with all the funds going to the Junior Farmers. Thank you for your consideration of our grant application. We appreciate any support you can give. I would like to invite you to attend our fair, October 1, 2, 3, 2015 and join in our celebration of 155 years of Wallacetown Fair. Sincerely, KimCarder Secretary Wallacetown Agricultural Society Phone: 519- 762 -2737 Email: wallacetownfair @yahoo.ca 130 G.D. SMITH Financial Services R.R. #1, 5102 East Road Telephone: 519- 782 -4023 Port Stanley, ON N5L 1.11 Fax: 519- 782 -3786 SHEDDEN AGRICULTURAL SOCIETY UNAUDITED FINANCIAL STATEMENTS AS AT DECEMBER 31ST, 2013 131 NOTICE TO MANAGEMENT In accordance with the terms of our engagement, we have prepared the accompanying financial statements of Shedden Agricultural Society for the period ended December 31, 2013 from the books, records and other information supplied to us by Shedden Agricultural Society. These statements have been prepared solely for use by management and not for the use of any other persons. We have not performed an audit and consequently do not express any opinion in respect of such statements. PORT STANLEY, ONTARIO G. D. SMITH January 17, 2014 FINANCIAL SERVICES 132 SHEDDEN AGRICULTURAL SOCIETY UNAUDITED - DISBURSEMENTS FOR THE YEAR ENDED DECEMBER 31, 2013 Specified Exhibits 2013 Cattle 2960 Horses 1083 Crops 474 Home Crafts 2543 Organized Groups — Youth Fair 1514 Tractor Pull 1050 Fiddle 1230 Educational Animal Display 1695 12549 Association Fees Licenses 237 Other Bleacher Repairs 500 Judges 820 Sound & Announcers 819 Tent & Equipment Rental & Sanitation 2016 Rides, Ribbons, Trophies 6649 Maintenance, Office 361 Food & Supplies 2476 Insurance, Accounting & Salaries 2566 Advertising 3027 Demolition Derby 1475 Capital Purchases — Signs /Gates /Equipment 1016 G.I.C.'s Purchased 18404 40129 52915 GD SMITH Financial Services 133 SHEDDEN AGRICULTURAL SOCIETY UNAUDITED RECEIPTS FOR THE YEAR ENDED DECEMBER 31, 2013 Grants 2013 Province of Ontario Other Grants Donations & Memberships Other 3255 7500 10755 9727 Fair Gate 7220 Concessions 1175 Rosy Rhubarb 863 Tractor Pull 5540 G.I.C. Cashed 13000 Interest on G.I.C. 640 28438 Total Receipts 48920 GD SMITH Financial Services 134 SHEDDEN AGRICULTURAL SOCIETY STATEMENT OF ASSETS & LIABILITIES FOR THE YEAR ENDED DECEMBER 31 2013 Assets 2013 Cash on Deposit 2792 Cattle Barn 47438 Investment 53015 Signs /Racks 6067 Bleachers 6200 Fryer 1016 116528 Liabilities & Capital Liabilities 315 Society's Equity Total Assets minus Total Liabilities 116213 GD SMITH Financial Services 135 SHEDDEN AGRICULTURAL SOCIETY UNAUDITED BANK RECONCILIATION AS AT DECEMBER 31, 2013 Opening Balance: January 1st Add: Deposits Less: Withdrawals Closing Balance: December 31st Balance Per Bank Statement December 31st Less: 0/S Cheques Add: 0/S Deposit Opening Balance G.I.C.'s: January 1st Add: Purchases Accumulated Interest Less: G.LC.'s Cashed Closing Balance G.I.C.'s: December 31st 136 2013 6787.27 48919.92 52914.70 2792.49 2792.49 2792.49 47611.12 18000.00 640.42 (13236.76) 53014.78 GD SMITH Financial Services RODNEY ALDBOROUGH AGRICULTURAL SOCIETY P.O. Box 130 Rodney, Ontario, N0L 2C0 www.rodnevfair.ca December 16, 2014 County of Elgin — Council Members 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear County Council Members This is a grant request from the Directors of the Rodney-Aldborough Agricultural Society for the year 2015. The Society has a membership of 350 plus and will hold its 161 fair on September 18th 19th, tr, and 20th, 2015. The Directors, Associate Directors and volunteers are planning an exciting upcoming fair and request that the Corporation of the County of Elgin duly consider providing the society a grant in 2015. Money received from the County of Elgin will be used for providing entertainment and lunch for adults with developmental disabilities and for school age children, for agricultural displays and educational demonstrations, and entertainment for all ages. Thank you for your continued support each year. The success of the fair is directly dependant on the financial support of the County of Elgin, OMAF, local businesses, service clubs, and members of the community as well as the many, many hours put in by volunteers. Yours truly, 137 Rodney Aldborough Agricultural Society Financial Stateme ts For the year ended December 31, 2013 (Uri udited) 23750 Pioneer .Line,„ .RR 3 Rodney„ Ontario NOL, 2C0 Et—Dean Titus Chartered Accountant Phone:: (519) 639-4004, erna dtittiscareasaink.ca Review Engagement Report To the Directors of the Rodney Aldborough Agricultural Society have reviewed the balance sheet of Rodney Aldborough Agricultural Society as at December 31, 2013 and the statement of operations and changes in net assets for the year then ended, These financial statements have been prepared in accordance with Canadian accounting standards for not-for-profit organizations, My review was made in accordance with Canadian generally accepted standards for review engagements and accordingly consisted primarily of enquiry, analytical procedures and discussion related to information supplied to me by the organization, A review does not constitute an audit and consequently do not express an audit opinion on these financier statements Based on my review, nothing has come to my attention that causes me to believe that these, financial statements are not, in all material respects, in accordance with Canadian accounting standards for not-for-profit organizations, Chartered Accountant, Licensed Public Accountant Rodney, Ontario January 26, 2014 139 2 Rodney Aldborough AgricHtura Society Balance Sheet (Unaudited) December 31 Current Bank' investment Accounts .Receivable Prepaid Expenses Liabilities Reserves Net Assets - unrestricted Assets Liabilities and Net Assets 2013 2012 7,722 16,271 11,241 11,135 105 2,279 2,711 21,347 30,117 21,347 30,117 21,347 $ 30,117 The accompanying, summary of s,ignifici4tecccunting policies form an integral part of these financial' statements. Rodney Aldoorough Agricultural Society ement of Oper.tions and Changes in Net Assets (Unaudited) For the year ended Dece ber 31 2013 2012 Receipts Grants Received 7,769 5 7,500 Gate Receipts 18,832 22,825 Other fair revenues 7,068 9,121 Donations 7,764 7,027 Advertising income 8,554 5,788 Fund raising revenue 11,317 1,921 Investment income 106 395 Other income 817 1,255 62,227 55 832 Disbursements Bad debts 233 608 Tractor Pull Expenses 9,727 10,776 Entertainment 9,522 7,942 Other fair expenses 10,789 11,143 Fair prizes 12,618 14,198 Fund raising expenses 10,163 2,466 Other Fair expenses - Ambassador 2,591 2,086 Fair and administration equipment 40 848 Donations 350 50 Administration, postage and courier expenses 1,337 438 Advertising and promotion 3,347 2,065 Travel expenses 45 41 Insurance 4,406 5,201 Conferences, education and annual meeting 214 292 Honorariums 4,550 4,350 Registration fees, dues and licenses 1,015 565 Miscellaneous 50 70,997 63,069 Receipts over (under) disbursements for the year (8,770) (7,237) Net assets, beginning of the year 30,117 37,354 Net assets, end of the year 21,347 30117 The accompanying summary of signific t ccounting policies form forni an integral part of these financial statements, 4 Rodney Aldborough Agricultural Society Statement of Cash Flows (Unaudited) -1 • • maw— Cash resources provided by used in) Operating activities Receipts over (under) disbursements far the year Items not involving cash Change in accounts receivable Change in prepaid expenses investing activities Increase in value of nvestn Increase (decrease) in cash Cash, beginning of the year Cash, end of the ear (8,770) 5 (7,237) (105) 725 432 476 (106) (395) (8:549) (6A31) 16,271 22,702 7,722 3 16,271 The accompanying sumniar accountng policies form an integral part of financial statements, 5 of si nific these Rodney Aldborough Agricultural Society Summary of Significant Accounting Policies (Un udited) Nature and Purpose of Organization The primary purpose of The Rodney Aldborough Agricultural ,Society is to host an annual fall fair at the fairgrounds located in Rodney, Ontario, The Organization is an unincorporated non-profit organ zat on and is exempt from income taxes, Investments The organization carries a guaranteed investment fund at quoted market value, Revenue Recognition Grants related to current expenditures are reflected in the acoounts as revenue in the current year Fundraising and donation revenue is recorded as income when funds are received,. Volunteers contribute time to assist the organization in organizing and hosting the fail fair, Because of the difficulty in determining their fair value, contributed services are not recognized in the financial statements, investment inco e is recognized as earned, Capital Assets Capital assets belonging to the organization are not reported an the financial statements They are expensed in the year of purchase, Use at Estimates The preparation of the organization's financial statements in accordance with Canadian accounting standards for not-for-profit organizations requires management to make estimates and assumptions that affect the reported amounts of assets, liabilities, revenues and expenses during the reporting periods Actual results could differ from estimates used in these financial statements Decem Rodney Aldborough Agricultural Sac ety Notes to the Financial Stater' ll ents 1, Investments and Risk Management The investment is comprised of a guaranteed investment fund held with Transamerica Life Canada. It is management's opinion that the organization is not exposed to significant interest or credit risks. 144 7 AYLMER & EAST ELGIN AGRICULTURAL SOCIETY THE AYLMER FAIR - IT'S ALL FOR YOU! Secretary/Manager's Office Phone: 519 -773 -3445 Fax: 519- 773 -3492 Website: aylmerfair.ca County of Elgin, 450 Sunset Drive, St. Thomas, ON, N5R 5V1. W.O. Box 192 Aylmer, ON N5H 2R9 email: aylmerfairboardaamtelecom.net The 169th Aylmer Fair — August 7th to 9th 2015 Dear Council: On behalf of the Aylmer and East Elgin Agricultural Society, I would like to thank the County of Elgin for their support of the Aylmer Fair over the years. In 2015 we are continuing with our revitalization of the Aylmer & East Elgin Agricultural Society. Thanks to our dedicated volunteers and new ideas we are once again excited about the upcoming year. The Aylmer & East Elgin Agricultural Society is pleased to announce our 3 events for 2015. We are pleased to introduce the initiative of a Junior Fair Board this year. We have chosen students from our local high school to become a part of our Fair family, & with their youthful, excited attitudes we hope to come up with ideas to better all of our planned events. In April we will be hosting the annual Aylmer & East Elgin Home & Garden Show. This 3 day event showcases local businesses of all sorts. This event has become one of our greatest successes over the past few years. It is now a must attend event for local homeowners, not only in Aylmer but St Thomas and surrounding areas. For Hallowe'en, we continue to put on a Haunted House. This past year was our 6th year, and we now attract nearly 1000 people over the weekends. We continue to receive a lot of compliments and encouragement from those that attended to continue this event. This year, we will continue to host the Haunted House every weekend in October. We will also hold the 169th Annual Aylmer Fair — an incredibly long tradition of celebrating and promoting the history and heritage of agriculture in this area. The Fair benefits the agricultural community by encouraging improvements in production and marketing, but it also benefits the urban community by increasing their understanding of the importance of agriculture in their lives. The Aylmer Fair also increases the tourism dollars being spent in our area. The members of the Aylmer and East Elgin Agricultural Society work very hard to produce these events but we need your help. We would appreciate it if the Council would consider the financial needs of the Aylmer Fair when you are preparing your budget. We believe that the Aylmer & East Elgin Agricultural Society is especially important to the County of Elgin, and that these events will bring significant tourism dollars into town. Your financial support will be used to ensure community entertainment that will make the events of 2015 successful for the Aylmer & East Elgin Agricultural Society and be enjoyed by the Aylmer & East Elgin and surrounding areas. Thank you for your generosity & consideration. SEE YOU AT THE FAIR! Sincerely, Elaine Earhart Secretary /Manager Aylmer Fair. 145 Enclosed: 2013/2014 Financial Statements AYLMER & EAST ELGIN AGRICULTURAL SOCIETY THE AYLMER FAIR - IT'S ALL FOR YOU! Secretary/Manager's Office Phone: 519 -773 -3445 Fax: 519 - 773 -3492 Website: aylmerfair.ca Past President: President: Vice President P.O. Box 192 Aylmer, ON N5H 2R9 email: aylmerfairboard @amtelecom.net The 169th Aylmer Fair — August 7th to 9th 2015 2015 ELECTIONS AYLMER & EAST ELGIN AGRICULTURAL SOCIETY EXECUTIVE & BOARD OF DIRECTORS Ray Ormerod Scott Lewis (1 year) Jake Quiring (1 year) Secretary/Manager Elaine Earhart Brenda Boughner (3year) Vera Dickhout (3 year) Christine Pendreigh (3 year) Murray McEown (2 year) Jamie Kent (2 year) Jennifer Pendreigh (2 year) Gwen Owen (1 year) Betty Pendreigh (1 year) Larry Telfer (1 year) Signing authority has been given to: Scott Lewis Elaine Earhart Jake Quiring Betty Pendreigh 134 Erie St. St Thomas ON 42 York St Aylmer ON 49530 Talbot St Aylmer ON 21 Clarence St. Aylmer ON 9 Cedar St. Aylmer ON RR# 6 Aylmer ON 6 -150 Melanie Dr Aylmer ON RR #4 Aylmer ON 349 Talbot St Aylmer ON Sydenham St Aylmer ON 11 Leslie Ave. Aylmer ON 19 Warren St Aylmer ON South St Aylmer ON 146 519- 631 -6991 519- 765 -3833 5 1 9- 773 -5883 519- 765 -4939 519- 773 -8819 519- 773 -8639 519- 773 -3227 519- 866 -3424 519 -852 -6067 519 -619 -4930 519 -773 -5817 519- 765 -1434 519 -765 -4844 AYLMER & EAST ELGIN AGRICULTURAL SOCIETY Financial Statements October 31, 2014 (Unaudited - See Notice to Reader) 147 AYLMER & EAST ELGIN AGRICULTURAL SOCIETY Index to Financial Statements October 31, 2014 (Unaudited - See Notice to Reader) NOTICE TO READER Page 1 STATEMENT OF OPERATIONS AND MEMBERS' EQUITY Page 2 - 5 STATEMENT OF CASH FLOW Page 6 STATEMENT OF FINANCIAL POSITION Page 7 NOTES TO THE FINANCIAL STATEMENTS Page 8 148 DenHarder McNames Button LLP Certified General Accountants 174 Sydenham Street East Aylmer ON N5H 1L7 Telephone 519 - 773 -5348 Toll Free 888 -873 -5348 Fax 519- 773 -7409 accountants @epraylmer.com www.epr.ca Partners William McNames' Christopher Button' Affiliated Ontario Offices Beamsville Chatham Dorchester Fort Erie Gananoque Hamilton Kingston London (2) Niagara Falls Tilbury Toronto Welland 'operating through a Professional Corporation An Independent Member Firm of EPR CANADA CROUP INC. NOTICE TO READER On the basis of information provided by management, we have compiled the balance sheet of Aylmer & East Elgin Agricultural Society as at October 31, 2014 and the statements of income, members' equity and cash flow for the year then ended. We have not performed an audit or a review engagement in respect of these financial statements and, accordingly, we express no assurance thereon. Readers are cautioned that these statements may not be appropriate for their purposes. ak. 4,1A oak:0110 zov Aylmer, Ontario Certified General Accountants December 01, 2014 Licensed Public Accountant 149 1 Revenue Admissions - AYLMER & EAST ELGIN AGRICULTURAL SOCIETY Statement of Operations and Members' Equity For the Year Ended October 31, 2014 (Unaudited - See Notice to Reader) Gate receipts & parking Membership tickets Concessions - Commercial exhibits, etc Midway Rentals - 2014 2013 $ 27,298 $ 24,904 598 445 27,896 25,349 3,193 3,309 9,916 9,226 13,109 12,535 Curling Club 3,725 2,444 Winter storage 6,026 6,035 Grounds 893 1,475 10,644 9,954 Special projects Bingos 6,979 6,246 and events - Home & Garden Show 17,149 19,230 Haunted House 710 1,212 Prize Book Advertising 4,146 2,886 28,984 29,574 Donations - 4H Club 400 650 Agricultural Products 550 592 Arts & Crafts 50 Baby Show 360 385 Flowers 514 402 Food & Clothing 50 170 General 6,979 6,137 Horses 1,255 1,335 Junior Fair 1,081 1,488 Poultry 200 - 11,389 11,209 Grants - County of Elgin 7,500 7,500 Town of Aylmer 1,396 1,000 Township of Malahide 1,000 1,000 Township of Bayham - 500 Province of Ontario 2,490 3,000 12,386 13,000 Subtotal 104,408 101,621 Security and garbage allowance 1,000 1,000 Advertising allowance - Campbell's Amusements 1,000 1,000 Entry fees - Poultry 297 346 Miscellaneous 472 61 Student labour grant 2,640 2,721 Total revenues 109,817 106,749 (The accompanying notes are an integralipM of these financial statements) 2 AYLMER & EAST ELGIN AGRICULTURAL SOCIETY Statement of Operations and Members' Equity For the Year Ended October 31, 2014 (Unaudited - See Notice to Reader) 2014 2013 Expenses Administrative disbursements Accounting $ 3,914 $ 3,750 Advertising 4,786 9,083 Affiliation fees 426 297 Bank charges & interest 386 302 District meeting 80 50 Donations 100 100 Hospitality refreshments 721 807 Insurance 10,469 11,539 Membership & dues 211 232 Office supplies 2,366 2,251 Postage 1,985 704 Printing and stationery 5,197 2,834 Salaries - Manager 15,610 15,600 - Statutory employee benefits 1,326 1,022 Telephone 995 1,585 Training - computer 1,310 147 Worker's compensation 369 464 50.251 50.767 Cost of Attractions Grandstand entertainment Demolition derby 8,100 9,153 Superheroes - 335 Fiasco car challenge 1,000 600 Horse wagon - 848 Dotsy the Clown 531 Musical Entertainment 260 3,900 Entertainment 1.548 3.695 11,439 18,531 Petting zoo 2,034 1,200 Snake Lady 975 900 Princesses 549 Horse drawn wagon 1,186 Heavy horse pull 1.500 - - 17.134 21.180 (The accompanying notes are an integral of of these financial statements) 3 AYLMER & EAST ELGIN AGRICULTURAL SOCIETY Statement of Operations and Members' Equity For the Year Ended October 31, 2014 (Unaudited - See Notice to Reader) 2014 2013 Operating disbursements Electricity $ 7,308 $ 5,367 Gates (Rotary Club) 1,364 1,245 Labour 7,137 5,630 Maintenance and supplies 10,077 10,013 Public address system 1,050 1,262 Rental equipment 1,770 2,348 Security and first aid services 1,314 1,060 Signs 2,080 285 32,100 27,210 Less: Estimated costs recoverable from Ontario grant (2,000) (1,669) 30.100 25.541 Prize money 4 -H Club Activities - East Elgin Dairy Calf Club 440 420 Educational displays - Agricultural - 80 440 500 Junior fair - General prizes 1,140 2,025 Senior fair - Arts, crafts, etc. 1,157 1,749 Cattle - Herdsman 105 105 Flowers 580 304 Fruit 25 Grain and seeds 878 1,031 Horses 794 794 Poultry 1,465 1,312 Roots and vegetables 107 559 Special competitions 258 245 5,369 6,099 6,949 8,624 Judges 520 650 Ribbons and rosettes 808 1,410 Provision for amortization Improvements to grounds 1,628 1,564 Buildings 8,166 8,449 Equipment 1, 721 2,429 11,515 12,442 Total expenses 117,277 120,614 4 (The accompanying notes are an integral pg{t of these financial statements) AYLMER & EAST ELGIN AGRICULTURAL SOCIETY Statement of Operations and Members' Equity For the Year Ended October 31, 2014 (Unaudited - See Notice to Reader) 2014 2013 (Expenses in excess of revenues) $ (7,460) $ (13,865) Adjustments Write off prior year's donation receivable (650) (622) Net (loss) from operations (8,110) (14,487) Members' equity - opening 135,150 149,637 MEMBERS' EQUITY - CLOSING $ 127,040 $ 135,150 (The accompanying notes are an integral part of these financial statements) 5 AYLMER & EAST ELGIN AGRICULTURAL SOCIETY Statement of Cash Flow For the Year Ended October 31, 2014 (Unaudited - See Notice to Reader) CASH FLOW FROM OPERATING ACTIVITIES Net income (loss) for the year (Page 5) Amortization of property, plant & equipment Decrease(Increase) accounts receivable Decrease(Increase) term deposits Decrease(Increase) grants receivable Decrease(Increase) prepaid expenses Decrease(Increase) harmonized sales taxes payable Increase(Decrease) accounts payable & accrued expenses Increase(Decrease) payroll taxes Increase(Decrease) deferred income CASH FLOW FROM INVESTING ACTIVITIES Purchase of property, plant & equipment Increase (Decrease) in Cash Cash Balance Beginning of year CASH BALANCE -END OF YEAR Components of cash: Cash in bank (The accompanying notes are an integral ga4t of these financial statements) 2014 2013 $ (8,110) $ (14,487) 11.515 12,442 3,405 (2,045) 1,238 (47) 179 392 (2,475) 582 (455) 2.819 (2,964) (58) 76 823 5,601 (1,436) 345 100) 242 (1,950) (3,705) (1,950) (3,705) 869 (3,463) 12.814 16,277 $ 13,683 $ 12,814 $ 13,683 $ 12,814 6 AYLMER & EAST ELGIN AGRICULTURAL SOCIETY Statement of Financial Position As at October 31, 2014 (Unaudited - See Notice to Reader) ASSETS 2014 2013 CURRENT ASSETS Cash in bank $ 13,683 $ 12,814 Accounts receivable 3,243 4,481 Grants receivable Ontario - Operating expenditures 2,000 1,669 Prize money, etc. 2,490 3,000 Prepaid expenses 3,568 3,960 Term deposit 5.952 5.905 30,936 31,829 PROPERTY, PLANT & EQUIPMENT 103.826 113.391 TOTAL ASSETS $ 134,762 $ 145,220 LIABILITIES CURRENT LIABILITIES Accounts payable & accrued charges $ 974 $ 392 Payroll taxes payable 538 993 Harmonized sales taxes payable 3,210 5.685 4,722 7.070 LONG -TERM LIABILITIES Mortgage payable 3,000 3.000 TOTAL LIABILITIES MEMBERS' EQUITY TOTAL MEMBERS' EQUITY TOTAL LIABILITIES AND MEMBERS' EQUITY Approved By: 7,722 10.070 127.040 135.150 $ 134,762 $ 145,220 (The accompanying notes are an integral pat of these financial statements) 7 AYLMER & EAST ELGIN AGRICULTURAL SOCIETY Notes to the Financial Statements October 31, 2014 (Unaudited - See Notice to Reader) 1. Bank Overdraft and Line of Credit The Society has a revolving line of credit in the amount of $15,000. Interest is charged at a floating rate of prime + 1.5 and is secured by real estate. 2. Lease Agreement The lease agreement with the Aylmer Curling Club was amended during the year. The term ends September 30, 2018. Rental income of $3,725.00 per year is payable to the Society immediately on December 1. 3. Property, Plant & Equipment Land Building Leasehold improvements Equipment - office Equipment- automotive Equipment- computer Equipment- tractor Accumulated Cost Amortization $ 7,755 $ 462,031 92,789 91,390 400 5,757 27.142 Net Book Value 2014 2013 $ 7,755 $ 7,755 400,738 61,293 69,459 63,213 29,576 31,204 88,270 3,120 4,441 400 - 70 5,757 25,060 2,082 462 $ 687,264 $ 583,438 $ 103,826 $ 113,391 Recorded as of December 31, 1958 at values as determined by the Directors, plus addition at cost. 8 156 November 5, 2014 Jim Bundschuh Director of Financial Services County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 loo .ti lt� ►`�' YEARS CANADP sti 4 -H Ontario 1915 -2015 Elgin County 4 -H Association 450 Sunset Drive, St. Thomas, ON N5R 5V1 The Elgin County 4 -H Association would like to thank the Elgin County Council for their past financial support of our organization. The Elgin 4 -H Association is requesting Elgin County Council to consider our organization again for a grant in 2015 while you work on next year's budget. Your continuing support allows the 4 -H program to run in Elgin County. We are a non - profit organization, run entirely by volunteers. We represent Elgin County in many out of the County events such as Go For The Gold competition, beef and dairy shows including the Royal Winter Fair each year. Our County Association subsidizes each member to cover their annual membership fee. The Association also incurs expenses to provide volunteer training day, annual meeting dinner, members' awards night and financial assistance to members participating at regional events. Our quarterly newsletter, which is mailed out, keeps our membership informed of the upcoming events. Our latest financial report is attached. As we celebrate 4 -H Ontario's centennial, we continue to serve our community as the 4 -H pledge says: Sincerely, ,4 -, ,Ifeec(e� Henry Helder Elgin County 4 -H President hh:rag I pledge my Head to clearer thinking, my Heart to greater loyalty, my Hands to larger service and my Health to better living for my club, my community and my country 157 Elgin 4 -H Association Balance Sheet As at 10/31/2014 ASSET Current Assets Bank of Montreal Account 3,095.56 Total Cash Investments 0.00 GIC Due June 2014 10,000.00 GIC Due June 11 2014 10,000.00 GIC due May 14, 2014 6,000.00 GIC Open 547.81 Total Investments Accounts Receivable 0.00 Total Receivable Total Current Assets 3,095.56 26,547.81 0.00 29,643.37 TOTAL ASSET 29,643.37 LIABILITY Current Liabilities Accounts Payable Total Current Liabilities 0.00 0.00 TOTAL LIABILITY 0.00 EQUITY Owners Equity Retained Earnings - Previous Year Current Earnings Total Owners Equity TOTAL EQUITY 31,786.30 - 2,142.93 29,643.37 29,643.37 LIABILITIES AND EQUITY 29,643.37 Printed On: 11/05/2014 158 Page 1 Elgin 4 -H Association Income Statement 01/01/2014 to 10/31/2014 REVENUE Revenue Membership Fees Award and Recognition Donations - Sponsorship Donations - County Grant Total Donations County Activities Miscellaneous Income Total Income Other Revenue Interest Bank Account Interest GIC Total Other Revenue 1,285.21 2,000.00 4,850.00 94.23 3,285.21 0.00 857.10 9,086.54 0.06 604.29 604.35 TOTAL REVENUE 9,690.89 EXPENSE Expense expense total 0.00 Payroll Expenses Total Payroll Expense 0.00 General Expenses Awards and Recognition 927.46 County Annual Meeting 251.26 Volunteer Training 0.00 County /Regional Activities 400.00 Registration Fees 956.25 Courier & Postage 397.03 Membership Fees 7,575.00 Interest & Bank Charges 0.00 Newsletter Expense 1,198.37 gifts 9.00 Miscellaneous Expenses 58.30 office supplies 61.15 Subtotal Miscellaneous Expense 119.45 Total General Expenses 11,833.82 TOTAL EXPENSE 11,833.82 NET INCOME - 2,142.93 Printed On: 11/05/2014 159 Page 1 "' HIlsonbuirg & IDistiriict u tiiii - Se ury iiii ce Centre ( ▪ SC ) 96 Tillson Avenue, Tillsonburg, ON N4G 3A1 (in The Livingston Centre) www „irrwlltiiseirviiceceinl :ire „comet P: 519 - 842 -9000 F: 519 - 842 -4727 E: info @multiservicecentre.com Serving the Co unity Since 1978 December 12, 20l4/:::;::: c '1 6.'1.'1 NIA Warden Paul Enns & Council CAO Mark McDonald & Jim Bundschuh, Director of Financial Services ATT: Becky Higgs, Admin. Asst., Financial Services Elgin County 450 Sunset Drive St. Thomas ON N5R 5V1 Dear Warden Enns, Council & Elgin County personnel: The Multi- Service Centre (MSC) would like to thank Council members, once again, for the support given MSC programming last year. One - hundred percent (100 %) of the NIJNI. :: provided by Elgin County went directly into supporting programs & services like: ➢ Adult Literacy and Employment Services, where personnel continue to assist individuals struggling with the demands of the current world of work; ➢ Home Support Services, whose programs help to keep our senior citizens in their home communities, close to their preferred networks of support; ➢ Volunteer Recruitment and Support. Last year 246 individuals and 17 corporate teams provided 8,558.75 hours of service in the tri- county! We always like to update Council members on the positive impact MSC programs are having on the lives of Elgin residents as a result of your grant support - please refer to the attached `statistics and stories' sheet for further information. The MSC has been serving the tri- county community since 1978. Please refer to our website - www.multiservicecentre.com - for details on each of our program areas: Adult Literacy & Essential Skills, Employment Services and Home Support Services. We continue to add new client stories and use our Facebook and Twitter features to post relevant news articles, research, pictures and features. Program personnel continue to note the impact of a challenging economy on unemployed and displaced workers and those with lower level literacy and technology skills. We also continue to see the challenges facing our aging population in the Home Support Services we provide - programs that provide meals and transportation for seniors and the assistance they need to keep them safe and happy at home. I iiissiioirn A community organization committed to partnerships, innovation and excellence. viisiioirn Embracing Personal Independence • Celebrating a Caring Community 160 We are requesting your consideration in upcoming budget deliberations. While we receive core funding from various government bodies, we still need to fundraise every year in order to meet needs. We attempt to raise those additional dollars ($ 57,749.00 this year) through support from our surrounding municipalities, fundraisers, draws, and annual donor campaigns. MSC volunteers and staff continue to fundraise, following the agency's `Culture of Giving' strategy - as stories and information on the Giving & Volunteering sections of our website continue to show. Your dollars help! The MSC and its sister corporation Stonebridge Community Services were able to purchase a wheelchair accessible van for community use in 2014 and continue to work with partners to deliver upgrades and strategies ensuring the continued viability of our partner building The Livingston Centre. The bulk of the dollars we raise goes toward providing instruction to literacy students, volunteer support (recruitment, training, orientation, ongoing supervision), the purchase of materials and technology (for literacy tutors and students or for items in our seniors related programs) and service provision to needy individuals. The amount we need to raise to support Elcin clients, linked to the proportion of clients assisted from this area in 2013/14, would amount to $ 4,909.00. Any support you could provide would be appreciated. Please see the attached statistics sheet. We would be happy to make a presentation to Council - we enjoy the opportunity to explain our needs and answer any questions. Municipal support continues to assist us in diversifying and leveraging our funding base. The historical support from Elgin is appreciated. It may interest council members to know that, in honour of the Great War, and as a symbol of remembrance, all MSC donors and supporters will be receiving poppy seeds (starting in November 2014) with a notation that reads "Plant the Seeds" that help us remember our vets & their sacrifices.Thank you for your contribution to our Community Programs. Like the sacrifices made by our vets, your continued support matters. In closing, we hope that Council members will continue to consider MSC community programs in upcoming budget deliberations. Sincerely, Bill Hett Executive Director /CEO Maureen Vandenberghe Communications & Development Coordinator C: Fran Bell, Chairperson, Board of Directors Val Foerster, Board of Directors, Chair /Fundraising Committee 161 Quad County Support Services Mailing Address: P. O. Box 65, Wardsville, Ontario, NOL 2NO November 21, 2014 Warden David Man County of Elgin 430 Sunset Drive St. Thomas, Ontario N5R 5V1 Dear Warden Marr and Council Members: Telephone 519 - 693 -4812 Fax 519- 693 -7055 I am submitting an application for your consideration on behalf of Quad County Support Services to request a grant in the amount of $2,000.00. Quad County Support Services is a charitable non - profit organization that provides services to adults who have a developmental disability. Our goal is to achieve inclusion of all individuals within their communities. The Association was originally founded fifty years ago by families and concerned citizens looking for opportunities for their children who had developmental disabilities. Currently Quad County receives funding form the Ministry of Community and Social Services and is governed by a volunteer Board of Directors. However, there are some programs that we operate that are not included in this funding model. Quad County's catchment area comprises the ends of four counties and West Elgin is in this area. We currently have two unfunded commitments in West Elgin. One, is the West Elgin Support Services office located in West Lorne. We have been in this partnership with several other service providers since 2000 when the office opened. This office is vital to the West Elgin Community because of the lack of formal transportation in the area. The other is the West Elgin Outreach Program. Supports are provided to individuals who live with their families and would be unable to access community resources and events without this service. If Quad County is successful in receiving this grant the funds will be directed towards these two programs. ADMINISTRATION OFFICES 195 Wellington St. Wardsville, Ontario NOL 2N0 (519 ) 693 -4812 (519 ) 693 -7055 (Fax) RESOURCE CENTER 205 Talbot Street Wardsville, Ontario NOL 2N0 (519) 693 -4478 162 COMMUNITY EMPLOYMENT OPTIONS 191 Queen Street Wardsville, Ontario NOL 2N0 (519) 693 -4929 RESIDENTIAL SERVICES 203 Main St. Glencoe, Ontario NOL 1M0 (519) 287 -2306 (519) 287 -5905 (fax) Page 2, QCSS grant application Enclosed as per your request is a copy of the 2013/2014 Audited financial statements. If you require any additional information please feel free to contact me at 519- 287 -2827 or 519 -693- 4812. Thank you for your time and consideration of our request. Sincerely, Mrs. Lyn Moniz Corresponding Secretary Quad County Support Services Board of Directors ADMINISTRATION OFFICES 195 Wellington St. Wardsville, Ontario NOL 2N0 (519) 693 -4812 (519) 693 -7055 (Fax) RESOURCE CENTER 205 Talbot Street Wardsville, Ontario NOL 2N0 (519) 693 -4478 163 COMMUNITY EMPLOYMENT OPTIONS 191 Queen Street Wardsville, Ontario NOL 2N0 (519) 693 -4929 RESIDENTIAL SERVICES 203 Main St. Glencoe, Ontario NOL 1 M0 (519) 287 -2306 (519) 287 -5905 (fax) FINANCIAL STATEMENTS MARCH 31, 2014 164 AD COUNTY SUPPORT SERVICES MARCH 31, 2014 CONTENTS Page INDEPENDENT AUDITORS' REPORT FINANCIAL STATEMENTS Statement of Financial Position 1 Statement of Operations 2 Statement of Changes in Net Assets 3 Statement of Cash Flows 4 Notes to the Financial Statements 5 - 9 Schedules of Allocated Administration Expenses 10 Schedules of Operations Organization 11 Vocation Alternative Supports 12 Adult Individual Living Supports 13 Associate Living Supports 14 Community Employment Choices 15 CEC Youth Fund 16 Adult Community Access Supports 17 Partner Facility Renewal - Capital 18 165 t ; /F Bailey K earney Ferguson P C H A R T E R E D ACCOUNTANTS INDEPENDENT AUDITORS' REPORT To the Members of Quad County Support Services PARTNERS STEPHEN J. OUTRIDGE, CPA, CA KEVIN M. SABOURIN, CPA, CA JAMES D. KEARNEY, CPA, CA (RET.) We have audited the accompanying financial statements of Quad County Support Services, which comprise the statement of financial position as at March 31, 2014, and the statements of operations, changes in net assets and cash flows for the year then ended, and a summary of significant accounting policies and other explanatory information. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian accounting standards for not - for- profit organizations and for such internal control as management determines is necessary to enable the preparation of fmancial statements that are free from material misstatement, whether due to fraud or error. Auditors' Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditors' judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our qualified audit opinion. Basis for Qualified Opinion In common with many organizations, the Quad County Support Services, derives part of its income from donations and fundraising activities, which by their nature are not susceptible to complete audit verification. Accordingly, our verification of revenue from these sources was limited to an examination of the amounts recorded in the records. We were not able to determine whether any adjustments might be necessary to these revenues, excess of revenue over expenses, assets and net assets. 708 WELLINGTON STREET • P.O. BOX 24816 ALLACEBURG • ONTARIO • N8A 4L6 PHONE: 519 - 627 -1448 • FAX: 519 -627 -0557 • EMAIL: bkflloOkent.net • WEBSITE: www.bkf.ca Qualified Opinion In our opinion, except for the adjustment, if any, had the revenue in the preceding paragraph been susceptible to complete audit verification, the financial statements present fairly, in all material respects, the financial position of Quad County Support Services as at March 31, 2014, and of its financial performance and its cash flows for the year then ended in accordance with Canadian accounting standards for not -for- profit organizations. Wallaceburg, Ontario June 18, 2014 AAA, friri4 oft Chartered Accountants Licensed Public Accountants 167 QUAD COUNTY SUPPORT SERVICES ncorpor aced without shai a capital pndel the Laws of Ontai to) STATEMENT OF FINANCIAL POSITION ASSETS AS AT MARCH 31, 2014 2014 2013 CURRENT Cash and bank (Note 2) Investments (Note 3) Accounts receivable HST receivable Prepaid expenses $ 505,638 181,894 5,400 13,478 5,674 MORTGAGE RECEIVABLE (Note 4) CAPITAL ASSETS (Note 5) DUE FROM RELATED COMPANY (Note 11) 712,084 17,136 498,035 40,744 $ 1,267,999 $ 444,683 181,857 8,355 12,092 5,846 652,833 17,136 558,602 36,572 $ 1,265,143 LIABILITIES AND NET ASSETS 2014 2013 CURRENT Accounts payable and accrued liabilities (Note 6) Payable to the Ministry $ 132,935 3,525 $ 102,019 4,445 DEFERRED CAPITAL CONTRIBUTIONS (Note 7) NET ASSETS Unrestricted Investment in capital assets (Note 8) 136,460 106,464 317,309 357,271 633,504 180,726 814,230 $ 1,267,999 APPROVED ON BEHALF OF THE BOARD DIRECTOR DIRECTOR The accompanying notes are an integral part of these financial statements. 168 600,077 201,331 801,408 $ 1,265,143 AD COUNTY SUPPORT SERVICES STATEMENT OF OPERATIONS FOR THE YEAR ENDED MARCH 31, 2014 2014 2013 REVENUE Organization Vocation Alternative Support Individual Living Supports Associate Living Supports Community Employment Choices CEC Youth Community Access Supports Partner Facility Renewal Amortization of deferred capital contributions EXPENSES Organization Vocation Alternative Support Individual Living Supports Associate Living Supports Community Employment Choices CEC Youth Community Access Supports Partner Facility Renewal Amortization $ 92,396 371,112 623,489 125,958 786,192 104,533 292,873 62,558 $ 122,347 367,134 610,015 125,958 724,994 285,040 7,386 61,256 2,459,111 48,863 373,570 628,605 126,228 786,192 104,533 295,135 83,163 2,304,130 51,750 367,280 610,100 125,958 724,994 285,040 7,386 88,188 2,446,289 2,260,696 EXCESS OF REVENUE OVER EXPENSES $ 12,822 $ 43,434 The accompanying notes are an integral part of these financial statements. 16�_ STATEMENT OF CHANGES IN NET ASSETS NET ASSETS, beginning of the year Excess of revenue over expenses NET ASSETS, end of the year FOR THE YEAR ENDED MARCH 31, 2014 Investment in Total Capital Assets Unrestricted 2014 2013 $ 201,331 $ 600,077 $ 801,408 $ 757,974 (20,605) 33,427 12,822 43,434 $ 180,726 $ 633,504 $ 814,230 $ 801,408 The accompanying notes are an integral part of these financial statements. 1-733- STATEMENT OF CASH FLOWS FOR THE YEAR ENDED MARCH 31, 2014 2014 2013 OPERATING ACTIVITIES Excess of revenue over expenses Items not requiring cash Amortization Amortization of deferred capital contributions 12,822 $ 43,434 83,163 (62,558) 88,188 (61,256) Net change in non -cash working capital balances Accounts receivable HST receivable Prepaid expenses Due from related company Accounts payable and accrued liabilities Payable to the Ministry Cash provided by operating activities INVESTING ACTIVITIES Additions to capital assets Equipment Leasehold improvements 33,427 2,955 (1,386) 172 (4,172) 30,916 (920) 60,992 70,366 (1,918) (968) (824) (809) 38,167 (82,850) 21,164 Cash used in investing activities FINANCING ACTIVITIES Deferred capital contributions Cash provided by financing activities INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS CASH AND CASH EQUIVALENTS, beginning of the year CASH AND CASH EQUIVALENTS, end of the year (22,596) (22,596) 22,596 (70,572) (13,759) (84,331) 22,596 60,992 626,540 $ 687,532 49,398 49,398 (13,769) 640,309 $ 626,540 REPRESENTED BY Cash and bank Investments $ 505,638 181,894 $ 444,683 181,857 $ 687,532 The accompanying notes are an integral part of these financial statements. 1741_ $ 626,540 UAD COUNTY SUPPORT SERVIC NOTES TO THE FINANCIAL STATEMENTS MARCH 31, 2014 GENERAL The organization is incorporated without share capital under the Laws of Ontario and its principal activities include the provision of developmental, vocational and residential services for the physically and mentally challenged. 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES BASIS OF PRESENTATION These financial statements have been prepared in accordance with the Canadian accounting standards for not - for- profit organizations in Part III of the CPA Canada Handbook and include the following significant accounting policies: (a) CASH AND CASH EQUIVALENTS The organization's policy is to present bank balances under cash and cash equivalents, including investments which can be promptly liquidated. (b) FUND ACCOUNTING The organization follows the fund basis of accounting. The financial statements separately disclose the following funds maintained by the organization: The unrestricted fund reflects activities associated with the organization's day -to -day operations. The investment in capital assets reflects the activities associated primarily with the organization's capital requirements. (c) REVENUE RECOGNITION The organization is funded primarily by the Province of Ontario in accordance with budget arrangements established by the Ministry of Community and Social Services. Operating subsidies are recorded as revenue in the period to which they relate. Subsidies approved but not received at the end of an accounting period are accrued. Where a portion of a subsidy relates to a future period, it is deferred and recognized in that subsequent period. Investment income includes interest income and is recorded on the accrual basis. (d) FINANCIAL INSTRUMENTS The organization recognizes and measures financial assets and financial liabilities on the statement of financial position when they become a party to the contractual provisions of a financial instrument. All financial instruments are measured at fair value on initial recognition. The financial assets subsequently measured at amortized cost include cash and bank, investments and accounts receivable. The financial liabilities measured at amortized cost include accounts payable and accrued liabilities. 1-72- UAD COUNTY SUPPORT SERVICE NOTES TO THE FINANCIAL STATEMENTS MARCH 31, 2014 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) (e) CAPITAL ASSETS Capital assets are charged as expenses in the program in the year of acquisition. Amortization of capital assets is provided for in these financial statements using the straight -line method at the following rates: Buildings 2.5% Equipment 20% Automotive 20% Leasehold improvements 10% (f) DEFERRED CAPITAL CONTRIBUTIONS Deferred capital donations and capital grants are amortized on the diminishing balance basis over the estimated useful life of the corresponding capital assets. (g) ALLOCATION OF EXPENSES The organization is involved in the provision of developmental, vocational and residential services for the physically and mentally challenged. The costs of each program include the costs of personal premises and other expenses that are directly related to providing the programs. The organization also incurs a number of general support expenses that are common to the administration of the organization and each of its programs. The organization allocates certain of its general support expenses by identifying the appropriate basis of allocating each component expense and applies that basis consistently each year. Amounts allocated are provided in the schedule of Allocated Administration Expenses. (h) USE OF ESTIMATES The preparation of financial statements in accordance with Canadian generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities at the statement of financial position date, as well as revenue and expenses for the year. The organization regularly assesses these estimates and, while actual results may differ, management believes that the estimates are reasonable. Accounts specifically affected by estimates in these financial statements include accounts receivable and accounts payable and accrued liabilities. 2. CASH AND BANK The organization's bank accounts are held at a chartered bank and bear interest at the prime rate minus two percent. 3. INVESTMENTS The investments consist of guaranteed investment certificates earning interest at varying rates from 2.16% to 4.0% and maturing at varying dates through December, 2017. At year end the market value of the investments approximated the carrying value. 1763 D COUNTY SUPPORT SERVXC NOTES TO THE FINANCIAL STATEMENTS 4. MORTGAGE RECEIVABLE MARCH 31, 2014 2014 12% Mortgage receivable interest recoverable annually, maturing January, 2015 2013 $ 17,136 $ 17,136 The mortgage is receivable from Quadco Services for the Handicapped, a related company which rents property to handicapped persons, and is secured by land and building located at 159 B Ewen Avenue in Glencoe, Ontario. 5. CAPITAL ASSETS Accumulated Cost Amortization Land Buildings Equipment Automotive Leasehold improvements Paving $ 48,960 $ 424,007 374,862 204,646 371,490 3,000 298,514 322,636 175,926 128,854 3,000 Net 2014 $ 48,960 125,493 52,226 28,720 242,636 Net 2013 $ 48,960 116,443 78,965 37,132 277,102 $ 1,426,965 $ 928,930 $ 498,035 $ 558,602 6. ACCOUNTS PAYABLE AND ACCRUED LIABILITIES Accounts payable and accrued liabilities are comprised of the following amounts: 2014 2013 Accounts payable and accrued liabilities $ 131,678 $ 84,215 Government remittances payable 1,257 17,804 $ 132,935 $ 102,019 7. DEFERRED CAPITAL CONTRIBUTIONS Deferred capital contributions related to capital assets represent the unamortized amount of donations and grants received for the purchase of capital assets. The amortization of deferred capital contributions is recorded in the statement of operations. Balance, beginning of the year Capital contributions received Less: amounts amortized to revenue Balance, end of the year 2014 $ 357,271 22,596 (62,558) $ 317,309 2013 $ 369,129 49,398 (61,256) $ 357,271 1 4 TJAD COUNTY SUPPORT SERVICES NOTES TO THE FINANCIAL STATEMENTS 8. INVESTMENT IN CAPITAL ASSETS (a) Investment in capital assets is calculated as follows: MARCH 31, 2014 2014 2013 Capital assets Amounts financed by: Deferred capita] contributions $ 498,035 $ 558,602 (317,309) (357,271) $ 180,726 $ 201,331 (b) Change in net assets invested in capital assets is calculated as follows: 2014 2013 Excess of expenses over revenue: Amortization of deferred capital contributions $ 62,558 $ 61,256 Amortization of capital assets (83,163) (88,188) $ (20,605) $ (26,932) Net change in investment in capital assets: Purchase of capital assets $ 22,596 $ 84,331 Amount funded by: Deferred capital contributions (22,596) (49,398) $ - $ 34,933 9. CFSA SERVICES APPROVAL WITH MINISTRY OF COMMUNITY AND SOCIAL SERVICES Quad County Support Services has a Service Contract /CFSA approval with the Ministry of Community and Social Services and the Ministry of Children and Youth Services. A reconciliation report summarizes, by detail code, all revenue and expenses and identifies any resulting surplus or deficit that relates to the Service Contract/CFSA Approval. A review of this report shows the following services to be in a deficit position as at March 31, 2014: Vocation Alternative Supports $ (2,458) Adult Living Supports $ (5,116) Associate Living Supports $ (270) Adult Community Access Supports $ (2,262) 10. PUBLIC SALARY DISCLOSURE In the year ended March 31, 2014, there were no employees that received a salary of $100,000 or more as defined in the Public Sector Salary Disclosure Act, 1997. AD COUNTY SUPPORT SERVIC] NOTES TO THE FINANCIAL STATEMENTS MARCH 31, 2014 11. RELATED PARTY TRANSACTIONS As outlined in note 4, the organization has entered into an agreement with a related company whereby the related company has borrowed funds to secure a property rented to handicapped persons. The mortgage is receivable interest only. Interest in the amount of $2,056 (2013 - $2,056) is included in organization revenue in the statement of operations. In addition, the organization has an amount receivable from this company related to advances of working capital. This amount is shown on the statement of financial position as Due from related company. 12. ECONOMIC DEPENDENCE /GOVERNMENT ASSISTANCE The organization receives a substantial amount of its revenue from the Ontario Ministry of Community and Social Services and the Ministry of Children and Youth Services and is financially dependent on the Province for funding. 13. FINANCIAL INSTRUMENT RISK MANAGEMENT The organization is exposed to various risks through its financial instruments, without being exposed to concentrations of risk. The following analysis presents the organization's exposures to significant risk as at March 31, 2014: CREDIT RISK Credit risk is the risk of financial loss to the organization if a debtor fails to discharge an obligation. The organization is exposed to credit risk with respect to accounts receivable. The organization assesses, on a continuous basis, accounts receivable on the basis of amounts it is virtually certain to receive. There has been no change to this risk exposure from the prior year. 14. COMMITMENTS AND CONTINGENCIES The company has entered into a lease agreement for the premises from which it operates one of its programs. The annual minimum lease obligation expiring in 2015 is $21,630. 1176 AD COUNTY SUPPORT SERVIC SCHEDULE OF ALLOCATED ADMINISTRATION EXPENSES FOR THE YEAR ENDED MARCH 31, 2014 2014 2013 EXPENSES Salaries and employee benefits $ 95,734 $ 97,412 Staff travel and training 2,689 3,302 Purchased services 16,129 14,237 Office 6,421 3,845 Utilities and taxes 3,413 3,254 Insurance 2,019 2,157 Repairs and maintenance 1,040 921 Communication 5,481 4,830 Other 341 - $ 133,267 $ 129,958 ALLOCATION Organization $ 9,488 $ 4,141 Vocation Alternative Support 32,659 32,937 Individual Living Supports 54,059 55,866 Associate Living Supports 12,227 11,966 Community Access Supports 24,834 25,048 133,267 $ 129,958 The accompanying notes are an integral part of these financial statements. rd- AD COUNTY SUPPORT SERVICES SCHEDULE OF OPERATIONS - ORGANIZATION FOR THE YEAR ENDED MARCH 31, 2014 2014 2013 REVENUE Municipal grants Interest Donations Memberships Other $ 2,330 6,330 5,914 235 77,587 $ 4,660 9,347 17,425 165 90,750 EXPENSES Allocated administration Administration Contract services Telephone,wireless Minor capital 92,396 9,488 35,958 3,375 42 122,347 4,141 42,756 4,850 3 48,863 51,750 EXCESS OF REVENUE BEFORE CAPITAL TRANSACTIONS Capital expenditures 43,533 70,597 34,934 EXCESS OF REVENUE OVER EXPENSES $ 43,533 $ 35,663 The accompanying notes are an integral part of these financial statements. -1 YB- AD COUNTY SUPPORT SERVIC; SCHEDULE OF OPERATIONS - VOCATION ALTERNATIVE SUPPORTS FOR THE YEAR ENDED MARCH 31, 2014 2014 2013 REVENUE Provincial subsidy Sales Contract labour Other Transportation EXPENSES Salaries and employee benefits Trainee wages Purchased services Supplies Utilities and taxes Staff travel and training Repairs and maintenance Insurance Advertising and promotion Vehicle operation Communication Allocated administration $ 342,500 $ 346,707 487 1,270 6,397 10,213 10,448 7,584 11,280 1,360 371,112 367,134 233,546 229,583 51,187 52,968 449 83 8,711 1,432 6,460 8,875 1,134 457 2,340 2,324 5,561 5,777 30 59 28,841 32,438 2,652 347 32,659 32,937 373,570 367,280 EXCESS OF EXPENSES OVER REVENUE $ (2,458) $ (146) The accompanying notes are an integral part of these financial statements. AD COUNTY SUPPORT SERVX! SCHEDULE OF OPERATIONS - ADULT INDIVIDUAL LIVING SUPPORTS FOR THE YEAR ENDED MARCH 31, 2014 2014 2013 REVENUE Provincial subsidy $ 608,375 $ 601,439 Transportation 5,000 Other funding 10,114 8,576 623,489 610,015 EXPENSES Salaries and employee benefits 549,898 528,368 Staff travel and training 4,089 1,245 Purchased services 961 1,235 Supplies 3,140 1,255 Rent 5,400 5,680 Repairs and maintenance 161 11,895 Insurance 2,585 1,367 Advertising and promotion 54 112 Vehicle operation 6,361 1,119 Communication 1,897 1,958 Allocated administration 54,059 55,866 628,605 610,100 EXCESS OF EXPENSES OVER REVENUE $ (5,116) $ (85) The accompanying notes are an integral part of these financial statements. 870- UAD COUNTY :SUPPORT SERVICE SCHEDULE OF OPERATIONS - ASSOCIATE LIVING SUPPORTS FOR THE YEAR ENDED MARCH 31, 2014 2014 2013 REVENUE Provincial subsidy $ 125,958 $ 125,958 EXPENSES Salaries and employee benefits 33,556 32,378 Staff travel and training 2,500 1,545 Purchased services 76,097 77,535 Insurance 640 440 Vehicle operation 1,058 2,094 Communication 150 - Allocated administration 12,227 11,966 126,228 125,958 EXCESS OF EXPENSES OVER REVENUE $ (270) The accompanying notes are an integral part of these financial statements. 34- UAD COUNTY SUPPORTSERVIC SCHEDULE OF OPERATIONS - COMMUNITY EMPLOYMENT CHOICES FOR THE YEAR ENDED MARCH 31, 2014 2014 2013 REVENUE MTCU recoveries Interest $ 786,140 $ 724,410 52 584 EXPENSES Operating Employment and training Supplies Rent Repairs and maintenance 786,192 638,181 102,118 5,492 17,500 22,901 786,192 724,994 594,092 103,284 3,845 12,500 11,273 724,994 EXCESS OF REVENUE OVER EXPENSES $ - $ The accompanying notes are an integral part of these financial statements, 1 02- UAD COUNTY SUPPORT SERVICES SCHEDULE OF OPERATIONS - CEC YOUTH FUND FOR THE YEAR ENDED MARCH 31, 2014 2014 2013 REVENUE MTCU recoveries Interest $ 104,500 $ 33 EXPENSES Operating Employment and training 104,533 10,740 93,793 104,533 EXCESS OF REVENUE OVER EXPENSES The accompanying notes are an integral part of these financial statements. 3 AD COUNTY SUPPORT :SERVIC SCHEDULE OF OPERATIONS - ADULT COMMUNITY ACCESS SUPPORTS FOR THE YEAR ENDED MARCH 31, 2014 2014 2013 REVENUE Provincial subsidy $ 272,810 $ 260,098 Other 20,063 24,942 292,873 285,040 EXPENSES Salaries and employee benefits 235,095 238,351 Staff travel and training 1,257 223 Purchased services 3,060 784 Supplies 12,178 3,603 Utilities and taxes 6,536 6,647 Rent 1,370 1,510 Repairs and maintenance 6,302 2,474 Insurance 2,136 2,998 Advertising and promotion 126 65 Vehicle operation 1,771 Personal needs 955 166 Communication 1,286 1,400 Allocated administration 24,834 25,048 295,135 285,040 EXCESS OF EXPENSES OVER REVENUE $ (2,262) $ The accompanying notes are an integral part of these financial statements. 11374- U.AD COUNTY SUPPORT SERVICES: SCHEDULE OF OPERATIONS - PARTNER FACILITY RENEWAL - CAPITAL FOR THE YEAR ENDED MARCH 31, 2014 2014 2013 REVENUE Minor capital grant $ $ 7,386 EXPENSES Repairs and maintenance 7,386 EXCESS OF REVENUE OVER EXPENSES The accompanying notes are an integral part of these financial statements. -11%5- Seniors Picnic In the Park - 2015 November 3, 2014 Jim Bundschuh County of Elgin, Administration Building 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Jim: I would like to extend my sincere appreciation for the generous financial contribution that the County of Elgin has provided to the Seniors Picnic in the Park over the past ten years. Due to the overwhelming success of the Seniors Picnic in the Park each year, the Planning Committee has agreed that we would be very pleased to offer the event again next year. As such, we are asking for your support in the amount of $2500 to run a 2015 event. This money will go towards the cost of entertainment, park rentals, advertising the event, insurance, etc. Attached you will find a copy of our 2014 budget. Please contact me at 519 - 631 -0335 if you have any questions. Yours very truly, /f Ken Verrell Chairperson Seniors Picnic in the Park 186 erefo" cQ / zfrr-E. /1-1,07),,,94,q 494. 9t4 4149e .17_4 CAY_A-)- /A) d4-7f./e 1.46- 2,4 ,re(Aie _eery c_rr‘.7- rwipot_425' d_ 44? ,4)4_41/ef-s /5"frAlf-R __4471-196PE. /4kie /(47.-4/7- 47,) 6,44,7-42) FA) E-4-4-044) Ctfer-45 of - teditw_gomr) _e_475 (70,4t14-5' en,2-2y a er 111-- 241 4-)5 4y.:4 ";rriteibt (.4.;) cokt/ Al2,12)5 4/_4,04'-g K1,4 A.) 4P(A) 187 /4Vg. c2ID 613 St. Thomas - Elgin 1 5 Golding Place, t. Thomas, Ontario. N5R 6B6 Phone_ 519 - 637 -2288 Fax: 519-637-2213 Toll Free: 1-877-396-2288 www. secondstagehousing. net Email: secondstage.stessh ?rogers . com December 23, 2014 The County of Elgin Financial Services 150 Sunset Drive St. Thomas, ON N5R 5V1 Attention: Mr. Jim Bundschuh Dear Mr. Bundschuh, St. Thomas — Elgin Second Stage Housing is a non - profit, charitable ( #13701 0674 RR0001) agency, located in St. Thomas, Ontario that provides transitional housing and supports to women, with our without children, leaving an abusive relationship. Our affordable, well- maintained twelve apartment complex, offers a safe environment in which women may access a variety of supports to help them make long term plans for independent living. Information, support and practical resources are available to women regardless of age, colour, religion, education, economic status or ability, who have identified a commitment to move beyond the abuse. The transitional support that women receive while residing at Second Stage is intended to empower and enable them to live independently in our community, free from abuse. Twenty five women lived at St. Thomas -Elgin Second Stage Housing between April 2013 and March 2014. During this time women received approximately 809 individual counselling hours and approximately 75 group support hours. The annual cost of our Women's Program is $103,535. Women pay monthly rent geared to their income for their modestly furnished apartment; they do not pay for the counselling and support services they receive while residing at Second Stage Housing. The average annual cost per woman for the Women's Program is $4,140. The Women's Program at St. Thomas -Elgin Second Stage Housing helps women to identify choices and resources available to them, to develop safety plans and coping strategies, to build social networks, to enhance self - esteem, to understand the issues of power and control, and to develop realistic plans for their future. The program consists of the following five related components: support group, individual counselling, advocacy, referrals, and parenting, each explained in the enclosed program outline. 188 The Provincial Ministry of Community and Social Services provides $48,147 for our counselling program; all other revenues for our Women's Program must be independently rai sed. We are seeking a grant of $8,280 from The County of Elgin to help two women through our Women' s Program. If you require any additional information, please contact us at 519- 637 -2288 or mkeefer.stessh@rogers.com Enclosed you will find: • Program Outline • Latest Financial Statements Thank you for your consideration; we look forward to your favourable reply. Sincerely, Mickie Keefer Executive Director 189 Melissa McLeod Fund Development Coordinator WOMEN'S PROGRAM OUTLINE SUPPORT GROUP Women's Support Group is facilitated on a weekly basis. This part of our program forms one of the most essential elements of the support provided at Second Stage Housing. The group brings the women together to gain control over their lives and to make the necessary and informed decisions which will increase their safety and that of their children. The groups are psycho - educationally focused and the information / education is intended to help the women to reach their personal goals. The nature of the group allows each person the right to confidentiality while providing her with the needed information. The 24 groups are designed to be presented over a six month period and are repeated twice yearly. The program is designed to educate women at a safe and moderate pace and information is given consistently and the topics flow smoothly from one to the next. Additional groups covering topics such as Budgeting, Women's Health and Wellness, Sexual Health, Addictions, Christmas and Family Traditions, Relaxation Techniques and Personal Safety are also offered on an ongoing basis. GOALS OF GROUP: To provide emotional and practical support to abused women allowing the opportunity to discuss topics in a safe environment, to reduce isolation, and to gain support from others who have been in similar situations. To educate women about power and control, about the impacts of abuse, about gender specific issues related to abuse, about healthy relationships, about resources available to them and about working together collectively. To promote change both at a personal and societal level through encouraging women to establish realistic plans for their future, to develop safety plans, to identify and affirm their accomplishments and to develop positive problem solving and coping techniques. Opportunities are provided for women to engage in activities in the community to work to end violence against women. INDIVIDUAL COUNSELLING During the week following group, women meet with the Women's Counsellor on an individual basis and have the opportunity to explore the information given during group while relating it to themselves and to their own personal situation. The one to one sessions also provide a safe place for women to gain support around specific issues that they might be currently facing. Support is offered regarding such matters as legal procedures, past and present experiences with abuse, personal finances, education and training opportunities, entering the workforce, life skills, social skills, and general emotional well being. The individual counselling is on a short term basis. 190 PARENTING SUPPORTS All parents experience doubts or have questions regarding their skills at raising and caring properly for their children. The parenting component of the our program provides a comprehensive model for parenting that is a good guide for mothers who are leaving an abusive relationship and who have children who have witnessed or experienced abuse. As women gain information through this aspect of the program they are not only helping and nurturing their children, but learning about themselves, what was lacking in their childhoods, and how to avoid repeating the mistakes of their own parents. The program assists women to learn how to implement discipline and structure, to set limits, to show love, to develop new parenting skills and to improve self - esteem. ADVOCACY The social changes which have enabled more women than ever before to leave batterers are the result of efforts by advocates working on behalf of battered women, individually and collectively. Advocates accompany, support and guide women through the numerous social institutions they must negotiate in order to leave and / or protect themselves from further abuse. Through this individual advocacy activity, the institutional obstacles faced by battered women in the religious, welfare, medical, mental health, educational (if she has children), and civil and criminal justice systems are exposed and will lead to greater safety for victims and greater accountability for batterers. REFERRALS Recognizing a woman's need to gain independence and to make healthy choices regarding her future, she is given referrals to other agencies and services in the community. These referrals may include transportation resources, housing, medical services, mental health services, legal services, addiction programs, Child Protection/ Family Services, programs for abusive men, shelter and transitional services, financial support services, legal aid, schools, training and educational opportunities. Whenever possible, a woman is given information about various choices she might have to allow her to make informed decisions regarding her future. FOLLOW - UP Follow - up is provided to women moving on from the program on request. Often, after leaving the program, women will continue to meet with the counsellor for a brief period. This allows the women an opportunity to discuss issues that arise in their new living situations. Safety is the most common reason for women to contact a counsellor after leaving the program. Women may also contact the counsellors for periods up to two years after leaving the program with regard to general issues of abuse that may arise. COMMUNITY EDUCATION The service network must address the issue of violence at both the individual and the systemic level in order to create a non - violent community. Ending violence is everyone's responsibility. Governments, business, voluntary groups, institutions and service providers must be involved in public education and activities which contribute to change. Violence against women is not a private family matter but is a criminal offence which demands that perpetrators, not their victims, be held responsible for the violence. Community Education is a priority for our agency and this is done through speaking engagements, through newsletters, through promotional activities such as mall displays, and through the availability of written resources. 191 Elgin School Nutrition Network 204 First Avenue - Box 22009 * St. Thomas, Ontario * N5R 4P0 * 519 - 207 -1040 December 12, 2014 Mr. Jim Bundschuh County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Dear Jim: On behalf of the students we serve, EAT 2 LEARN is once again seeking financial support from the County of Elgin. Each year, we are more and more aware of the impact a nutritious breakfast has on one's ability to learn and succeed in school. This year's grant request of $5,000 will help ensure every child in Elgin attends school well- nourished and ready to learn. Presently, EAT 2 LEARN provides support to all publicly funded elementary and secondary schools in the area, including two private schools. Of these 38 schools, 21 are located in Elgin County and serve more than 4,400 students a healthy breakfast or nutritious snack daily. Strong community support has allowed us to expand to every school, working in partnership with school boards, public health and community agencies in addressing the way children eat and learn. Every day teams of volunteers lovingly prepare and serve fresh, healthy and affordable food to children across the County providing the fuel they need to succeed. I look forward to hearing from your regarding this request and should you require any additional information please do not hesitate to contact me. Sincerely, Charlotte ' vtcDona(cL Charlotte McDonald Community Development Coordinator 192 Dave Cryderman, Secretary- Treasurer Elgin County Plowmen's Association 114 Dufferin Street Aylmer ON N5H 3B2 December 23, 2014 Becky Higgs Administrative Assistant Financial Services Elgin County 450 Sunset Drive St. Thomas, ON N5R 5V1 r. u Cy On behalf of the Elgin County Plowmen's Association, we wish to thank you for the grant of $200.00 which you provided for our 2014 Plowing Match. We are again requesting a grant of $200 from Elgin County to assist us to carry on with the Elgin County Plowing Match, which will be held on September 12, 2015, at a farm in Elgin County yet to be determined by our Executive. As an affiliate of the Ontario Plowmen's Association, the Elgin County Plowmen's Association's mandate is to showcase agriculture and country living in Elgin County. We do this through the plowing competition and displays at our annual Elgin County Plowing Match. At this event we provide education, information and entertainment to the spectators who attend from Elgin County and surrounding counties. We also encourage future plowers by providing financial assistance to the Elgin County 4 -H Plowing Club. Enclosed please find a summary of our income and expenses for the year 2014. We hope that we can once more count on your support. Yours sincerely, 1 X�- Dave Cryderman Secretary/Treasurer Elgin County Plowmen's Association 193 Elgin County Plowmen's Association Year End Financial Report 2014 INCOME GRANTS: Malahide Township Central Elgin West Elgin Dutton - Dunwich Township of Southwold County of Elgin Municipality of Bayham OPA Jr. Plowing Total Grants Memberships O.P.A. practice day Plowmen's Entry Fee Banquet Ticket Sales Gate Donations BMO Harold Walker Prizes OATPA Jimmi Jons Libro Interest Total $500.00 $ $150.00 $100.00 $200.00 $140.00 $1090.00 $150.00 '$ 0 $400.00 $627.00 $421.00 $578.00 $30.00 $183.06 $125.13 $2514.19 BUSINESS DONATIONS Total $3225.00 Exhibitor Fees $ 915.00 Total Income $ 7744.19 Assets 1) 4 -H Plough 2) 4 -H Plough 3) 4 -H Plough 4) Top Link 5) Plough Points $3500 $1950 $1500 $ 200 $ 240 Total Assets $7390 194 Elgin County Plowman's Association Year End Financial Report 2014 EXPENSES Libro Service fee $ 58.75 Ansell's Trophies $ 324.03 McBain Signs $ 152.55 Haldimand Hosp. (L. Speller) $ 50.00 Ploughmen's Lunches $132.00 Stamps, envelopes Conv. registration Spicer's & Tim Hortons Harold Walker Prizes Jimmi Johns Elgin 4H Sodbusters Club Elgin 4H Plough Elgin 4H Plough Top Link (4H Plough) Plough Points " Security Silent auction (Conv.) Banquet Prize Money (Ploughing) S. Speller Fuel Tents (Aaron Wilkins) Ploughing Judges Staking Day Lunch Picnic tables St. John Ambulance Sec/Treas Honorarium Queen of the Furrow Sashes, Tiaras Convention Expenses Total Advertising and Promotion Match Ad Times - Journal Thank you Ad T -J $ 215.45 $ 339.00 $ 82.14 $ 30.00 $ 366.12 $ 400.00 $2203.50 $1500.00 $200.00 $240.00 $ 144.00 $ 47.20 $900.00 $1999.00 $ 201.75 $ 565.00 $ 355.40 $ 176.16 $ 200.00 $ 200.00 $ 400.00 $11,482.05 $ 175.15 $ 220.36 $ 395.51 Aylmer Express $ 515.37 (prize list, bookmarks,Match Ad.) Carroll Publishing, (Weekly News) Total $182.72 $698.09 Grand Total Expenses $12575.65 PH: 519-768 -9986 1 ElvIHnfo@theartsandcookerybank.com nfoCtheartsandcookerybank.com 1 www.theartsandcookerybank.com 242 GRAHAM ROAD, BOX 174, WEST I,.©RNE,, ONTARIO NOT 2P0 December 17, 2014 Warden Paul Ens and County Councillors County Administration Building 450 Sunset Drive St. Thomas, ON N5R 5X7 Dear Warden Ens, snapshot o uraT cultuare... t ?red. On behalf of The Bank's board of directors, thank you for the opportunity to present our request for a 2015 partnership funding grant of $2,500 in support of our Savour the Flavour Boot Camp series. Elgin County's ongoing support the Savour the Flavour Boot Camp program has allowed The Bank to leverage funding from other sources to deliver a worthwhile program to the youth in our communities. As you are aware, the Boot Camp program is an innovative program that showcases our local food economy and meets the needs of families who want to understand how food impacts their day -to -day lives. The program builds best practices, enhances community collaboration and strengthens community economic development. This program provides an enrichment opportunity to youth /young adult chefs and their families, plus local farmers /producers and volunteer mentors —who otherwise may not have this opportunity. The Boot Camp's simple and fresh approach helps youth /young adults understand the food they eat, the landscape it is produced from and the hands that grow it. This professional chef -led, in -depth model brings the local food economy to life, exposing youth /young adults to the wide spectrum of culinary arts while developing their leadership /presentation skills. This multi -day, intense experience explores the whole realm of food: The model is built on five components: • Connecting with Local Farmers — linking the farm to their hands as they prepare food • Choices —exploring and expanding their tastes for fresh, local and seasonal foods. • Working with Professional Chefs — learning cooking techniques that promotes wellness. • Community Involvement— offering the support of mentors — builds self- esteem. • Celebrating the Connections — promotes the tradition of a community table. This year we are happy to welcome Concentra Financial in partnership with TCU /Thamesville Community Credit Union, as one of our Boot Camp partners. In addition, during our Ribs & Rubies fundraising event, 10 individuals donated a total of $3,850 towards the delivery of the Boot Camp. Thus, we would like to leverage these funds with an additional $2,500 grant request from Elgin County to help support implementation of the 5 week series. We will continue to develop other community partners, as well. Again, thank you for the opportunity to present this request for the Council's consideration. If you need more information or have any questions regarding our overview, I can be reached directly at 519 - 871 -5204. Best regards, Grace McGartland, Chair 195 ELGIN COUNTY PriadurAirini'‘IUSEUM homas, Ontario, Canada Jeremy Locke President Joe Smyth Vice - President Guy Moore Treasurer Elaine Catchpole Secretary Dawn Miskelly Museum Manager Ron Bareham Fred Elliott Cheryl Kaufman Sulo Lehtinen Gillian Martin Blaine Skirtschak Dan Smith Rob Sterne 225 Wellington Street St. Thomas, Ontario N5R 2S6 519 -637 -6284 November 24, 2014 Jim Bundschuh Director of Financial Services County of Elgin 450 Sunset Drive St. Thomas ON N5R 5V1 RE: Requesting Support for Key Cultural Asset —The Michigan Central Railroad Locomotive Repair Shops Dear Mr. Bundschuh, The Elgin County Railway Museum (ECRM) would like to request a grant of $10, 000 from the County, to support the roof restoration work of the Museum's historic home, the 1913 Michigan Central Railroad Locomotive Repair (MCRR) Shops. This is a priority project within the ECRM's Full Steam Ahead Phase 1 Restoration Plan for the building, and is integral for the Museum to be able to continue to share the story of the community's unique rail heritage with tourists and local residents. This restoration project directly aligns with Elgin County's goal of protecting and promoting the County's cultural assets. The century old MCRR Shops are the oldest continuously operating locomotive repair shops in North America, and is one of the only remaining pieces of industrial rail architecture in the area. Due to this historical significance, the MCRR Shops are undoubtedly a key cultural site, and are in need of support from the County for their preservation. Furthermore, restoration of this railway heritage asset also plays an important role in fulfilling the County's tourism development objectives. The Elgin County Railway Museum welcomes more than 7,000 guests annually, making it one of the County's most frequented museums, and tourist attractions. The majority of our visitors are from outside of the area, and some of our busiest summer days are American holidays. The ECRM also draws another 19,000 plus visitors at our Day Out With Thomas fundraising event. This event supports annual operations of the ECRM and contributes more than $1.4 million of economic impact to the region each year. Your investment in this restoration project will help the Museum attract new, and encourage repeat visits not only to the ECRM but to County tourist attractions and businesses as well. 225 Wellington Street I St. Thomas, Ontario N5R 2S6 I 519 - 637 -6284 1 www.ecrm5700.org Preservation of this building is critical, as it serves as the home of the County's railway artifacts, including the impressive CN 5700 steam locomotive, which in 1989 was donated to the people of Elgin County and the City of St. Thomas with the help of then Member of Parliament John Wise. With the County's support, this project will improve conditions for the protection of the 5700 and all the artifacts that residents have entrusted to us, and that serve to tell the community's shared railway heritage story. The building's 100 year -old roof is becoming very vulnerable as a result of the deteriorating conditions of the original cement roof panels. This has limited the publicly accessible floor space to only 30% of the building. As outlined in our Phase I Restoration Plan, the total cost for replacement of the roof is an estimated $1.6 million. To make this project more manageable, we are dividing it into segments, starting with the areas that will allow for increased earned revenue resulting from increased museum attendance and facility rentals. The centre section of the building covering approximately 35% of the floor space is the first priority for replacement, and is estimated to cost $564,000. With support from individual donors within the community and the Green Lane Community Trust Foundation, we have now secured roughly 15% of the funding needed to replace this centre section. A grant from Elgin County would put us even closer to the halfway mark of our fundraising goal, thereby leveraging our ability to receive the balance from matching fund sources such as the Canada Cultural Spaces Fund. The Elgin County Railway Museum needs the support of the County of Elgin to preserve the largest rail artifact in the Museum's collection —the Michigan Central Locomotive Repair Shops. This historic building is an integral tool to promote the County's railway heritage identity, and increase pride in our local culture and history. We appreciate your consideration to support this important project for Elgin County, and look forward to this opportunity to partner together to work on shared heritage preservation objectives. Please do not hesitate to contact us if you have any further questions. Sincerely, ocke President, Board of Directors Elgin County Railway Museum (226) 236 -3914 stagel @rogers.com Dawn Miskelly Museum Manager Elgin County Railway Museum (519) 637-6284 dawnm @ecrm5700.org 225 Wellington Street I St.Thomas, Ontario N5R 2S6 I 519 - 637 -6284 I www.ecrm5700.org • ELGIN COUNTY /LWAY 1VjDSEUM St. Thomas. Ontario. Canada St. Thomas, Ontario, Canada 225 Wellington Street St. Thomas, Ontario N5R 2S6 519- 637 -6284 www.ecrm5700.org 892669565 RR0001 2014 Elgin County Railway Museum Board of Directors Jeremy Locke — President Occupation: Assistant Manager of Investigations Employer: Ontario Racing Commission Type of Business: Government Agency 226 - 236 -3914 stagel @rogers.com Joseph Smyth — Vice - President Retired putts3 @sympatico.ca (519) 637-4448 Ron Bareham Retired 519 - 631 -4873 bareham @execulink.com Fred Elliot Retired 519 -681 -1342 fredcarolelliot @sympatico.ca Cheryl Kaufman Occupation: Registered Nurse Employer: St. Joseph's Healthcare Type of Business: Forensic Mental Health 519 - 207 -0564 cherylkaufman @hotmail.com Sulo Lehtinen Retired 519 - 207 -2623 sulo.lehtinen @bell.net Directors Elaine Catchpole — Secretary Retired ecatchpole @execulink.com 519 - 631 -9865 Guy R. Moore — Treasurer Retired guy.moore22 @yahoo.com 519 - 633 -6534 Gillian Martin Occupation: Self employed Employer: Ansell's Awards & Specialties Type of Business: Awards / Promotional products 519 - 633 -6547 info @ansellawards.com Blaine Skirtschak Occupation: Warehouse Manager Employer: Messenger Freight Systems Type of Business: Transportation /Logistics 226- 271 -1906 blaine @messengerfreight.ca Daniel Smith Retired 519 - 631 -8277 dscnr5700 @Iweb.net Rob Sterne Occupation: Independent Contractor Employer: Self- Employed Type of Business: Cable and Telecommunications 519 - 434 -7628 rsterne @rogers.com 198 199 ELGIN COUNTY RAILWAY MUSEUM INC. Unaudited Financial Statements DECEMBER 31, 2013 200 201 ELGIN COUNTY RAILWAY MUSEUM INC. Unaudited Financial Statements Year Ended December 31, 2013 Table of Contents PAGE Review Engagement Report 1 Balance Sheet - Operating Fund 2 Statement of Changes in Fund Balance - Operating Fund 3 Statement of Operations - Operating Fund 4 Statement of Cash Flows 5 Notes to the Financial Statements 6 - 11 202 REVIEW ENGAGEMENT REPORT To the Members of Elgin County Railway Museum Inc. We have reviewed the balance sheet of Elgin County Railway Museum Inc. as at December 31, 2013 and the statements of operations, changes in fund balance and cash flows for the year then ended. Over review was made in accordance with Canadian generally accepted standards for review engagements and accordingly consisted primarily of enquiry, analytical procedures and discussion related to information supplied to us by the company. In common with many charitable organizations, the Elgin County Railway Museum Inc. derives revenue from donations, fundraising, cash admissions and cash paid events, the completeness of which is not susceptible to verification. Accordingly, our review of these revenues was limited to the amounts recorded in the records of the Elgin County Railway Museum Inc. and we were not able to determine whether any adjustments might be necessary to the statements relating to the above mentioned revenues. A review does not constitute an audit and consequently we do not express an audit opinion on these financial statements. Based on our review, nothing has come to our attention that causes us to believe that these financial statements are not, in all material respects, in accordance with Canadian accounting standards for not -for- profit organizations. St. Thomas, Ontario March 31, 2014 J. BRENT SHAW PROFESSIONAL CORPORATION CHARTERED PROFESSIONAL ACCOUNTANTS Authorized to practice public accounting by the Institute of Chartered Accountants of Ontario ELGIN COUNTY RAILWAY MUSEUM INC. Unaudited Balance Sheet - Operating Fund As at December 31, 2013 2013 2012 ASSETS CURRENT ASSETS Bank $ 160,279 $ 46,007 Accounts receivable - 15,453 Inventory (Note 2) 10,236 12,398 Prepaid expenses 4,169 7,079 174,684 80,937 PROPERTY, PLANT AND EQUIPMENT (Notes 2 & 6) 522,847 539,743 OTHER ASSETS Artifacts (Notes 2 & 5) 127,286 127,286 TOTAL ASSETS $ 824,817 $ 747,966 LIABILITIES AND FUND BALANCE CURRENT LIABILITIES Accounts payable and accrued liabilities $ 50,570 $ 45,611 Deferred revenue (Note 2) - 725 Loan payable to directors (Note 13) 31,500 LONG -TERM LIABILITIES Bank loan payable (Note 7) 82,070 46,336 17,434 22,038 FUND BALANCE (Page 3) TOTAL LIABILITIES AND FUND BALANCE 725,313 679,592 $ 824,817 $ 747,966 See accompanying notes to the unaudited financial statements. -2- 204 ELGIN COUNTY RAILWAY MUSEUM INC. Unaudited Statement of Changes in Fund Balance - Operating Fund Year Ended December 31, 2013 2013 2012 BALANCE, BEGINNING OF YEAR As previously reported $ 679,592 $ 743,788 Prior period adjustment (Note 12) (23,456) 24,541 As restated 656,136 768,329 Excess (deficiency) of revenues over expenditures 69,177 (88,737) BALANCE, END OF YEAR $ 725,313 $ 679,592 See accompanying notes to the unaudited financial statements. - 3205 ELGIN COUNTY RAILWAY MUSEUM INC. Unaudited Statement of Operations - Operating Fund Year Ended December 31, 2013 2013 2012 REVENUES Day Out With Thomas $ 690,247 $ 595,292 Store sales and admissions 25,427 22,028 Grants (Note 4) 75,016 102,841 Heritage days - 3,578 Donations 18,085 38,882 Nevada lottery tickets 14,764 20,590 Miscellaneous 8,202 10,016 Nostalgia day 2,429 12,204 Memberships 4,010 2,030 838,180 807,461 EXPENSES Day Out With Thomas 555,435 561,254 Amortization 16,896 20,403 Nevada lottery tickets 5,046 9,715 Advertising and promotion 3,790 4,124 Cost of store sales 5,558 4,828 Artifact supplies and restoration 60 6,629 Heritage days 813 Insurance 8,909 9,726 Office 10,988 11,198 Model railway - 42 Nostalgia days 2,046 9,612 Professional fees 8,611 9,120 Operating supplies 2,960 14,585 Rent (Note 14) 30,419 7,578 Repairs and maintenance 21,621 17,873 Exhibitions 380 2,446 Travel 60 Utilities and taxes 17,663 25,288 Wages and benefits 77,548 177,530 Vehicles 1,073 3,374 769,003 896,198 EXCESS (DEFICIENCY) OF REVENUES OVER $ 69,177 $ (88,737) EXPENDITURES See accompanying notes to the unaudited financial statements. - 420 6 ELGIN COUNTY RAILWAY MUSEUM INC. Unaudited Statement of Cash Flows Year Ended December 31, 2013 2013 2012 OPERATING ACTIVITIES Excess (deficiency) of revenues over expenditures $ 69,177 $ (88,737) Non -cash charges to operations Amortization 16,896 20,403 Prior period adjustment (Note 12) (23,456) 24,541 62,617 (43,793) Net change in non -cash working capital balances related to operations (Note 8) 24,759 4,367 87,376 (39,426) FINANCING ACTIVITIES Proceeds from bank loan - 25,000 Repayment of bank loan (4,604) (2,962) Funds advanced by directors (Note 13) 31,500 - 26,896 22,038 INCREASE (DECREASE) IN CASH DURING YEAR 114,272 (17,388) CASH, BEGINNING OF YEAR 46,007 63,395 CASH, END OF YEAR $ 160,279 $ 46,007 Cash is comprised of: Bank $ 160,279 $ 46,007 See accompanying notes to the unaudited financial statements. - 5207 ELGIN COUNTY RAILWAY MUSEUM INC. Unaudited Notes to the Financial Statements Year Ended December 31, 2013 1. PURPOSE OF THE ORGANIZATION The Elgin Country Railway Museum Inc. was incorporated on February 8, 1989 for the purposes of establishing and maintaining a not - for - profit railway museum for public exhibition and education, as well as, the preservation and restoration of the railway heritage of St. Thomas and the surrounding area. 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES These financial statements have been prepared in accordance with Canadian accounting standards for not - for - profit organizations, the more significant of which are summarized below. Fund Accounting In order to observe to the restrictions placed on certain resources of the Museum, the accounts are maintained using the principles of fund accounting. Each fund records the changes in resources segregated for the fund's specific purpose. For financial reporting purposes the funds are classified as follows: Operating Fund Revenues and expenses for daily operations are included in the operating fund, including revenue and expenses related to railway memorabilia. Building Fund The building fund includes all donations and funds obtained for acquiring a building for the railroad museum in St. Thomas. The Elgin Country Railway Museum Inc. purchased a building in 2010, at which time all funds were transferred to the operating fund. General standards of financial statement presentation policy Section 1401 - General standards of financial statements presentation requires management to assess The Elgin Country Railway Museum Inc.'s ability to continue as a going concern and to disclose any circumstances or events that would indicate the inability to continue as such. It is management's opinion that no such circumstances currently exist. 08 ELGIN COUNTY RAILWAY MUSEUM INC. Unaudited Notes to the Financial Statements Year Ended December 31, 2013 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Revenue Recognition The organization uses the deferral method of accounting for contributions. Restricted contributions are recognized in the year in which the related expenditure is incurred and unrestricted contributions are recognized in the year they are received. Donations in kind are recorded when a fair monetary value can be established and the donation is considered of significant value. Retail and event revenue is recognized at the time of completion of the sale or upon completion of the event. Contributed Services The Museum depends upon many hours contributed by volunteers. Because of the difficulty in determining their fair value, contributed services are not recognized in these financial statements. Measurement Uncertainty The preparation of financial statements in accordance with Canadian accounting standards for not- for- profit organizations requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities, the disclosure of contingent assets and liabilities at the balance sheet date, as well as the reported amount of revenues and expenses for the year. The organization regularly assesses these estimates and, while actual results may differ, management believes that the estimates are reasonable. Significant items subject to such estimates and assumptions include the estimate related to the allowance for doubtful accounts receivable, accrued liabilities, amortization, and amount due to CN Railway Properties (Note 10). Inventory Inventory is valued at the lower of cost and net realizable value. Cost is determined using the first in, first out method. ELGIN COUNTY RAILWAY MUSEUM INC. Unaudited Notes to the Financial Statements Year Ended December 31, 2013 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Property, Building, and Equipment Purchased property, plant, and equipment are recorded at cost less accumulated amortization. Contributed property, plant, and equipment are recorded at fair value as of the date of contribution. Amortization is calculated using the diminishing balance method (unless otherwise noted) at the following annual rates. One -half of the rate is applied in the year of acquisition. Building 5% Leaseholds Straight Line 10 years Rails 4% Vehicles 30% Equipment 20% Artifacts Purchased artifacts are recorded at cost. Artifacts that are contributed are recorded at their fair value at the date of contribution. Proceeds from the sale of artifacts are either used to acquire other artifacts or are put towards the direct care and maintenance of the existing artifacts of the Museum. Foreign Exchange Monetary assets and liabilities of the Museum which are denominated in a foreign currency are translated at the year end exchange rate. Other assets and liabilities are translated at the rates in effect at the date the assets were acquired or liabilities incurred. Revenues and expenses are translated at the rates in effect at the transaction date. Gains or losses resulting from the transactions are included in income. Deferred Revenue Deferred revenue is comprised of deferred membership income, and will be recognized in the period in which it applies. 3. LEGAL AND INCOME TAX STATUS The Elgin Country Railway Museum Inc. is incorporated under the laws of the Province of Ontario as a not -for profit organization. It is a registered charitable organization under the Canadian Income Tax Act and is therefore exempt from income tax. 8210 ELGIN COUNTY RAILWAY MUSEUM INC. Unaudited Notes to the Financial Statements Year Ended December 31, 2013 4. GRANTS AND FUNDING Grants received by the Museum exceeding $5,000 during the year are described below. The Museum received $14,872 in funds to provide student summer employment, $5,600 from Celebrate Ontario relating to Day Out With Thomas, and $50,000 from the City of St. Thomas. All amounts received have been spent for the intended purpose and therefore no amounts are included as deferred revenue. 5. ARTIFACTS The Museum's collection of artifacts includes railway rolling stock, handcars, baggage wagons, and various railroad related memorabilia. No items were acquired or sold during the course of the year. 6. PROPERTY, PLANT AND EQUIPMENT Cost Accumulated 2013 Amortization Net Book Value 2012 Net Book Value Land Building Vehicles Equipment Rails Leasehold improvements 334,708 $ 69,584 11,302 7,062 6,355 97,631 55,537 99,500 13,059 1,527 912 $ 334,708 58,282 707 42,094 86,441 615 $ 610,012 $ 87,165 $ 522,847 $ 334,708 61,349 1,009 51,867 90,043 767 $ 539,743 7. BANK LOAN The bank loan bears interest at 6% and is repayable with blended monthly payments of $483. The loan is due on April 13, 2017. A general security agreement on all corporate assets has been given for amounts borrowed and repaid during the year. ELGIN COUNTY RAILWAY MUSEUM INC. Unaudited Notes to the Financial Statements Year Ended December 31, 2013 8. NET CHANGE IN NON -CASH WORKING CAPITAL BALANCES The net change in non -cash working capital balances related to operations consists of the following: 2013 2012 Accounts receivable $ 15,453 $ 42,405 Inventory 2,162 6,903 Prepaid expenses 2,910 878 Decrease (increase) in current assets 20,525 50,186 Accounts payable and accrued liabilities 4,959 (29,270) Increase (decrease) in deferred revenue (725) Payment to Canadian National Railways (16,549) Increase (decrease) in current liabilities 4,234 (45,819) $ 24,759 $ 4,367 9. DONATIONS IN KIND Donations include "in kind" gifts for which charitable receipts have been issued totalling $9,508 (2012 - $418). 10. CONTINGENCIES There is a contingent liability outstanding estimated at $30,000 plus interest since 2005 owing to CN Railway Properties related to an unfinalized resolution for a potential environmental cleanup. The agreement is not finalized until the release is executed by the CN Railway Properties, and the likelihood of such an event is yet undeterminable. - 10 - 212 ELGIN COUNTY RAILWAY MUSEUM INC. Unaudited Notes to the Financial Statements Year Ended December 31, 2013 11. FINANCIAL INSTRUMENTS The Museum's financial instruments consist of cash, accounts receivable, bank loan payable, accounts payable, loan payable to directors and deferred revenue. The fair value of these financial instruments approximate their carrying values given their short term maturities. Financial assets and liabilities are initially recognized at fair value and their subsequent measurements are dependent upon type of classification. Classification depends on the purpose for which they were acquired or issued, their characteristics, or the Museum's designation. Cash is designated as held for trading and is measured at its fair value at the balance sheet date. Accounts receivable is designated as loans and receivables and is accounted for at amortized cost and income derived from such accrues using the effective interest rate method. Accounts payable, accrued liabilities, bank loan payable, loan payable to directors, and deferred revenue are designated as other liabilities, and are recorded at amortized cost. The organization is exposed to various risks through its financial instruments. It is management's opinion that the organization is not exposed to any significant foreign currency, liquidity, market, interest rate, credit, or other price risk. 12. PRIOR PERIOD ADJUSTMENT As a result of a Canada Revenue Agency audit in 2013, the amount of HST to be remitted for 2011 increased by $23,456. As well, grant revenue and accounts receivable were understated by $24,541 in 2011 bringing the total receivable from Sandplains at the end of 2011 to $54,446 from $29,905. 13. LOAN PAYABLE TO DIRECTORS The funds advanced to the organization by three directors bear no interest and are due on December 16, 2015. 14. RENT SETTLEMENT The organization opted to terminate their lease for office space early and reached a settlement with with the landlord related thereto. In order to settle, the organization was required to pay $29,400 during the year. Elgin County Fire Prevention Officers Association c/o 305 Wellington Street, St.Thomas, Ontario, N5R 2T2 Phone 631 -0210 Fax 631 -0215 To Whom It May Concern: The Elgin County Fire Departments Fire Safety House has been a valuable tool used by fire departments and fire associations across the County of Elgin to educate thousands of children and adults alike in fire safety and prevention. Since 1998, the Fire Safety House has regularly attended schools, public events and local fairs in effort to raise awareness of fire safety. The Fire Safety House was originally purchased in 1998 and currently needs some updating and refurbishing to ensure its continued use and success. There are minor structural needs and some aesthetic requirements such as new flooring and painting. We are looking for sponsors who are willing to partner with us to raise the necessary funds to update the Fire Safety House. Our target fundraising goal is $20,000. In recognition of your generous contributions, we offer the following in recognition of donations: Contribution Recognition $3,500 3' x 3' logo on the House $2,000 1.5' x 1.5' logo on the House $ 500 Name on the House On behalf of the Elgin County Fire Prevention Officers Association the South Dorchester Firemen's Association (Lyons) is taking the lead on this fundraising endeavor to continue to promote home fire safety. If you wish to make a donation please make cheques payable to the South Dorchester Firemen's Association. If you require further information or wish to make a donation please contact me at 519 - 615 -7749 or by email at wdkmbradley(a�gmailecom, or Captain Mike Pond at 519 - 670 -7242 or by email at mdksAamtelecome net In the name of fire safety, we thank you Captain Dave Bradley Fundraising Committee Co- Chairperson 11111 111111111111111 umoil IDU 111111. Aylmer Bayham Central Elgin Dutton /Dunwich West Elgin St. Thomas 214 Malahide Southwold r4 I 3 111 ` REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh — Director of Financial Services DATE: January 19, 2015 SUBJECT: Ten -Year Capital Plan INTRODUCTION: The ten -year capital plan for 2015 (Attachment I) provides key infrastructure improvements for the county. With the exception of $24 million added for the construction of a new Terrace Lodge, the ten -year capital plan is containable within previous council's targeted levy increase 4 %. The Terrace Lodge investment adds 6% to the levy increase. In addition to the significant investment in Terrace Lodge to bring it up to an A -Class facility, the plan includes over $10 million on average annually in roads infrastructure, and investment for new court facilities and accessibility upgrades to the County administration building and libraries. DISCUSSION: The closed project report (Attachment II) shows a complete listing of projects open in 2014. Projects that are completed and proposed to be closed will provide $0.6 million in surplus to their approved funding levels. It is proposed that $0.2 million of the surplus on closed projects be used to supplement the 2015 ten -year capital plan. Consistent with the January 13, 2015 council meeting 2015 Fiscal Outlook presentation, the $0.4 million of remaining capital surplus will contribute to the estimated total operating capital surplus of approximately $2 million providing a 0.7% offset to the levy increase. The ten -year capital plan continues to address the funding shortfalls that occurred in infrastructure spending across the country in the 1990s. Ultimately such an infrastructure deficit results in costly rehabilitations in the long -term. This plan is focused on timely investments in existing infrastructure to ensure the lowest possible lifecycle costs. Terrace Lodge is the county's oldest of the county's three long -term care facilities. To address the aging infrastructure and to address the evolving nature of long -term care, a rebuild of the facility has been included which will allow Terrace Lodge to upgrade to an "A" class facility. The current facilities for Provincial Offences (POA) and their courtrooms were recognized as sub - optimal when the county took on the POA operations over ten years ago. The planned new facility adjacent to the current Administration Building will ensure that provincial facility standards are met, and will be designed to also accommodate County Council meetings. In addition, the new facility will be designed to be scalable to 215 allow for expansion for a new museum. The inclusion of the new museum will proceed along with the POA construction provided $2 million in donations and grants are raised, and with Canada's sesquicentennial in 2017, the potential to raise such funding is encouraging. In addition, $2 million in accessibility upgrades are included for the administration building to address the undersized elevators and multiple levels on the first floor. Highlights of the attached capital plan include: Project Investment ($millions) Timing John St. and Bradley Creek culvert 1.2 2015 -16 Road 45 Rehabilitation (Rd 28 to Rd 35) 2.5 2015 -16 Plank /Vienna Reconstruction 3.9 2015 -18 Road 103 Rehabilitation (Rodney to Thames River) CIREAM /R 2.4 2016 Miller Road reconstruction 1.5 2016 Road 38 Rehabilitation (Richmond to Sandytown Road) 2.2 2017 Dexter Line 5.2 Last 5 years Road 4 3.2 Last 5 years Road 16 2.0 Last 5 years Road 73 Rehabilitation (Aylmer to Avon Drive) 3.5 Last 5 years Terrace Lodge Rebuild 29.7 Over 10 years - substantial completion by end of 2015 Elgin Manor /Bobier Villa ongoing capital investment 7.6 Over 10 years Ambulance vehicles and equipment 2.7 Over 10 years Aylmer Library leasehold improvements 0.2 2015 Library Book Purchases 3.1 Over 10 years Accessibility (admin building and libraries 2.4 Over 10 years New Court facilities (if required) 4.1 2016 -17 New Museum (grant funded) 2.0 2016 -17 CONCLUSION: The ten -year capital plan ensures that the county's infrastructure remains in good working order, thereby reducing lifecycle costs and avoiding costly future investments. Such investments include major roads projects and a rebuild of Terrace Lodge. Additionally, funding has been earmarked for Dexter Line to ensure that the county has the wherewithal to finance a relocation of the road if erosion so dictates. At the same 216 time significant investments are being made in new infrastructure, such as new courtrooms and a museum. The $29.7 million investment in Terrace Lodge will add 6% to the levy. As discussed in the prior council meeting, the planned investment in SWIFT broadband and Community Improvement Plan will add a further 0.5 %. The new shared services agreement with the City and estimated 2014 operating /capital surplus will reduce the levy by 2.2% and 0.7% respectively. Assessment growth provides a 1`)/0 benefit. These changes from the originally planned 4% increase results in a 6.6% or $88 increase on the average household (if the increase is effective wholly in 2015). Alternatively, the incremental levy increase could be spread over two years with 5.3% increases per year or $71 per household. The potential exists that benefits from selling the old Terrace Lodge building and /or the opportunity to lease court space on Wellington St. may be known once 2016 budget deliberations begin, thereby allowing for reductions in the 2016 increase. RECOMMENDATION: THAT the 2015 capital budget be approved in principal and finally considered in conjunction with the 2015 operating budget with the overall goal of a 5.3% increase in each of the next two years. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer 217 Attachment 11 1 Carry - Forward Projects Closed Projects Ito U O LL L N co 0 O U d 0 O U 1E CO U G Q C d N Open/ Close Description o - 0 N N O - 0 V a N N 0) CO N CO In - 10 o 0 o 0 V a 1` V L 0 0- 0 O 0 UN up () M CO CO M 0) 0) (O (O (O CO N") (`") (`") W M O) 71- V V N O) V M (0 , M V V (O cci N CO N LO CO 0) 0) (0 (0 (0 r- MO N 1.0 O (0 O) '0 O x- CO CO (h (`") N N N M M CO- Oa • 0) t V - (h '0 In 0) ((') 0 CO a O) V N- (0 (0 O V V N- (0 (`") N N CO N LO N 0 0 0 0 0 0 0 o o 0 0 0 0 0 0(/-)0000M O N u5 (f) (f) (f) N (O I,- (O N ON 0 O t d H w w w w w w 0 o o 0 0 o Q..- U U U U U O c O a3 H J H a) a) iO a) E Q O N o a) a) • t 0 a) O (n • Q o cOi W U a3 J E U o E y x x 2 a 0 H In N CO 'Cr CO • 0 0 0 0 0 0 E N 'Cr 'Cr 'Cr 'Cr 'Cr - 0 0 0 0 0 0 O ao ao ao ao ao oO �0) CO Cr- (h I- CO I� N M 0) CO 0) V I- (0 N 0)) (0 ID W In 0) N .- N N M (0 I- N N.. (0 , , O 0) 0 In N M LO N (h M N O NN • O N 0) 0 In In 0 N (0 (0 CO CO (0 CO N In (0 • In (() — (/') I� (0 ((') (0 (0 In N.. (0 CO N , V N In Nco V V O) N CO • V (h `- N O IV O O l!7 W 0) N O N W (O In In CO N N- N- N CO N CO O N O In OD r O 0) V V 0) N I,- (0 CO N CO I,- O) In (0 x- (0 (0 CO (0 N (h (0 (h (h t N- M , In N- CO t N (O In O In In (0 CO t 0 V O) O) V I- ((') - N N 0 t N- CO N In (() N (h N- 0) In N- 0 In — N In V V (h N N NN N O NN • O N 0) 0 N In In 0 N (0 (0 CO • In (() — (/') I� (0 ((') (0 (0 In N.. (0 CO N 0) N O N W (O In In oO N N- N- N O In CO O 0) V V 0) N I,- (0 CO N - (0 (0 CO (0 N (h (O (h (h t M LO - N N 0 N- CO N V( � N N O o 0 0 0 0 0 0 0 0 0 0 0 0 0 o In 0 0 0 0 0 0 0 0 0 0 0 0 0 O— 0 0 0 0 0 0 0 0 0 0 0 0 0 O I- 0 In N co- O In O • O co- co- In In In N 0) (0 (/) - N (O0 N.. N V N N ( N (O CO O ID (0 N- CO N- CO (/-) V N — In , V O) CO O) - I- (0 O O • In In N O• ) V (h N CO N V • W !7 • I (/-) I- 0) N (0 ((0 N � (0 In r- oO - , - 0 0) 0 In N M Off• ) In V 0 N • N • N N N N N N CO_ N 0000 000)0000 0 0 0 0 0 0 v 0 0 0 0 0000 00 CO 0000 - • (0 0 I� O • (0 0 N • 0 • N- N N — N (h (0 I� In V N a) a) a) a) a) a) a) a) a) a) a) a) a) a) a) a) a) a) a) a) a) a) c c c c c c o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o Q Q Q Q Q Q U U U U U U U U U U U U U U U U U U U U U U O O O O O O U.7 N u as si En o) "' C 0 �O� o a) OM ° -o - • W a�i as a) .3 CO °- ° 0 C m C O o N m ° in E O H !O CO _ -U W a3 0 (`") OO (-1- U O .N a) (n >+ V 6",:i a) a O a) co O -0 .O 0) � �` > a) a3 — E Zi 0 O)) O O C d' C Q N m a) 2 o ao a) 2 v) D • a) a3 O C "_ C L.L a) '6 L.L O O O C E" E a) CO a) (n 7 C C O , �' �' = a) C C O L Q O p 0 0 0 V • :5° 0) a) 0) 0) w w w N 1.L L O O E W Et o Q U O U E CDC ul °) '� '� a) 0> Q () O U ._ ._ U 0 .5 'U 'U 7 7 7 N O r . 0 0 • (n C N —= • Ul S J U w w (n (n (n (7.)- C a) — 0 CO O U (n a) • a) c6 a) 16 a) a) H o tl) = N = = 2 2 2 ° w . .> L (7),7,_72,-, t -0 H a) a) co a) s a) a) w a) a) 0 0 0 Q a) a) • m aa) (o _— ��o� U�5 0�i��2 -0 2'- ash E c u, y E 12 (OA a) C 0 V I!i CO O d (fl (,O N (fl O) V 0,_ m If C V i (n E T a) as a) a) CD O'5 .° to 2)-O 6 a) aaao aaaaaaaa p C a) X a) -O L E L O 7 aO O O O p 0 0 0 0 0 0 0 0 N= a 0 a 0 N 0 D U LL m U d d' d' d' d' J d' d' d' d' d' d' d' d' < U U d' 0 Q m c 'C N N (h t In N M V In M N M V (h t M In M In N N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N (h V V V V V V V V V V M V V V V V V V (h (h V M V V V V V • 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0) 0) 0) 0) 0) 0) 0 0 0 0 N N N N N In In In 0) 0) 0) 0 0 0 (0 0) 0) C If If If If If If W (00 (00 (O0 (O0 (O0 (O0 (N0 (N0 (N0 (N0 (N0 (N0 (N0 (N0 (N0 (N0 (N0 (N0 (N0 (N0 (N0 (N0 (N0 (N0 (N0 (N0 (N0 (N0 22/01/20159:48 AM M: \Financial Services \ClosedProjectsBudgetDetail Attachment 11 1 Carry - Forward Projects Closed Projects P_ 1 co U 0 LL -a N N 7 00 2R O 0 a_ 0 OA O CO O 00 I- (D O O N O O M O I- L O N O) CO O (O O- CO O O CO . . O V (O . . O) O) O OO O N O O O O O) N N N O I- O CO- O O 0 ' O) I- M O) U M (O M CO N N (`") CO co N co OA N N (f) 1� LO M CO 0) O O) OA O) n CO CO- 00 ( ") M V 0) CO CO x- 0 O- M CO M N N O O . I- CO 1 N N N- CO- N x- 00 .- x- M M n M V M (O M (O CO CD a CO CO M V a N N N O M (O I- N a M M (o (o 0) O CO O N N CO CD 'I- 0 .O N 1. CO 0) 0) M CO � (D I- (O i i i i OA M O a (0 CO N (O N- "0 a) M to CO- N (O N M V co N- = 0 'O in L 0 � a Closed Costs Do m o v N- Do - 0) a CO CO 10 v v 0 (O N N N M CO CD M CO 0) O N CO N N M M (O CO O (fl . . . a V I- (D . . . . OA CO O N. CO (O . CO OA V M M I� 00 V e M I- to (O 0) CO- 1,- a W M LO 0 N V M ID 1� t. OA N M N N N V CD N V M (O M O CO O M CO CO N- CO O x- O n O O CO CO M V a N O) N O) a M C M N- N- O N- M M CO CO 0) 0) CO O (O O (O O O N N- OO 0) O) co O N CO CO (f (O 0) 0) O CO O N O O M W O a t O) CO LO M N- CO C d (O LO M x- N O 0) N (O (O N N O N- O OO O O O co- co- CO O N O N O) I- M N x- (O 0 M CO M V( N M a) CO N (0 00 CO O V N- N O O V a 0) I- N M V 0) M M CO CO (O V a N O O (O CO N N N N (f) CO CO M (O 0) O CO CO a N W x- N N M N (O CO R CO - (fl O CO . (O M M x- ., t N- CO O O . ' . N- 00 CO O N. CO (O - N M CO O V co- co- N- o) 00 V e (6 N- NN- CO- N (O 0) CO- 1, r V- (O W 0 0 0 V N M 0 N M Cr) M N V (n0 r M N O o M o o o o o M O O 0000000000 O O N O N0 O M O M N O) O O OO O O O O O 00 00 0000000000 O O O x- 00 0)00 00) y O 0 0 0 0 0 0 0 1 0 00 0000000000 00 M O M O O (00(0 (O OO .0 LoN. (O 1. fO I- _co- O O O O N (a LD (O O O O NLO O 0 0 0 M 0 ID 0 00 N (O M O M O (O O (O .4 a - (i O (O V M O 0 N co - - r N N N (O ' N N N C i V C i c) c) > :a w R E m N J) a`) a m ,L d CO U c > a a ai a) '� a) a) a) a) a) O a) a) a) co R a) a) o a) a) p a) N N 0 0 0 0 0 0 0 (0 H Ul Ul Ul a) a) a) a) a) a) i O 4-• O O O O •V O O J Ul p O_ O_ O_ J O 0 0 0 o_ o_ o_ o_ o_ o_ y O_ O_ D O_ 0.5 0000000 R 0 000000000.E 01— UU~ (7)E (7)0 00 R W = 0 i 1— i0 o) Q W H C D w (0 To J R C O '6 E y O p ~ O a) Ul �• O ai , O z ~ Y O) co N O— 16 0 m E (1) c >' O- U (0 c c 0 a) a) C O M CO O C co O O J ' ' O C O_ Ul a) H O > rn > E > .o 'Q E C (0 0 a) 0- al a) C N M a) O U a) 0 O_ C N C W a) W a) Q � a) aW) E ul ca) � Q a a) 2 w E >+ _c 'O .- '� .= co - Y O_ N ° p O O_ 0 0 o d o a�i a�6i 'E o E Q a) E U v° c 2 Y °� a) 0 IL (7 C s Y as o_ N N :a()o)0)L'o 0)'a E 0) a) m E °? f6 c a�i in o (0 a) Ul C C C t C a) U 7 Q. N N a) 'y 2 'S O '- U U- 2� 13 -_ 'C Ul 13 _ O w= - w O 7 O_ L 0 N O O =) O . O - =) m a) a) 7 a) >OO 7 N =5 a) E a) >>O (p a) O V d CO E 0 0 0 y J d m (n > m m i Q > y J z J- > d a) d _ L L w O O # 0 M l LO N M CO y V CO V M M V N- CO N CO • V 1 J N N C M O 0 0 0 0 0 0 0 y 0 �) 0 0 0 0 0 0 0 0 0 0 0 0 E O y 0 0 0 l!7 V �' M V V V V V V > V 'E N M V N M M M V V V V V O '71- V V N V .O 0 0 0 0 0 0 0 ) 0 E (fl (fl (fl (fl (fl (fl (fl (fl (fl L (fl 0 0 0 co i 0 0 p) O O d J CO CO CO CO CO CO CO Q PO Q N N N N N N N N co Q 0) Q CO CO W N H V r W V V Description 22/01/20159:48 AM M: \Financial Services \ClosedProjectsBudgetDetail Attachment 11 1 Carry - Forward Projects Closed Projects 0 0 0 R p LL }0 L 1 N y 7 co OA O O OA O O 00 , , O O u) (O M CO M O CO CO N - CO u) O CO O O y N. 0) O , O CO u) O 00 N W Ct Cl co- 1-. O V u 00 7 y y CO M O .O y U 0. Closed Costs O co u) M CO O) N CD CO CO 10 CO 00 O (`') , a (fl N - o 00 O) O O) (O o5 OA M r- 00 LO CO N CO O O O 0 O CV 0 0) O CO CD (O CO u) ui N N O CO O N O u) V O N N O V i u) i 00 CO 0 CO M - u) 0) CO 1, CO M , , u) u) V u) - V ei co oi W 00 V M N V CO V CO V CO CO O 0) u) CO N CO V CO O CO t N CO V M (h 0) (h u) CO 03 N t CO N x- 00 u) 0) , 1.. N 1,- V 1 1 1 1 O V 0) ,- u) N u) CO- ,- a O V (O N.' ,- N (O CO N- CO V CO CO t V O V 0) (O u) N V (O N O CO u) N- u) (O (O 0) O (O O CO I- 0 N- u) (O 0) I� W,- V O , N CO V O u) u) V V , , M u) O CO (O V O) co 0) M V O u) CO- CO- CO- I- - CO- N CO- t N- V N N CO - N - N N N N O a CO O 00 O O - CO t CO V 0) O CO CO O 0) u) CO O N- CO O M CO V CO O CO CO 0 CO u) O CO O O CO V N CO V CO O CO 0) CO u) CO O u) V O N N ` 1 " 0 3 . - 0 ) 0 0 0 CO u) O 00 O O N.- CO u) 0) CO a ,- t N ,,- V O V V u) t 0A V 0) u) (O u) N O V u) 00 O O u) u) W u) 1- O V CO- u) O CO- u) (O ,- N (O CO CO N. 7.. .- N N N N CO .- V CO LO .- O R 0 CO u) M CO 0) N a CO N- CO V (O O t V O V 0) (O u) 0) (h N- O O V CO N O CO CO CO (O CO N- 1` CO u) N- - u) CO O CO 0) O CO O CO N- V u) 0) CO 1. N- u) CO 0) (a0 'O 00 O CO , a CO N - O CO V O CO CO CO V O u) u) V V , u) u) V u) (O u) O CO (O 00 - 0) O O) co- (h OA V O) W 0) V 1: V O u) (O c c N- 0) W cs V n c N co V C% y M N- 00 u) CO N CO N,- V N Cl CO ,- N CO .- CO V a N N N co) 7 N G Q O N- O n O O N N O O 0 0 0 0 0 0 0 O O O u) O) 0) O O O O O a O O O O O O (O O (O O 03 a 00 0000000 O O O N O V O 0 0 0 0 0 00 0000 y (O O V O a O CO 03 O O 0 0 0 0 0 0 0 O O O CO u CO O O O O O O a O O O N m M N u1 u (O N OV ) Si 1: O N O O N O O O O O u O u N W N 7 u) O O O O M O N CI u5 'O 1- cl 7 E 7 U N u u N L L L i CI U U U :11 :11 c c c - N N N OE a� c a y y a W W W a C c y y y y y y y y y y y y c y y y y y o o y o 0 o y f6 0 0 0 0 0 y ul COW COW ul (OW COW COW °� °� °� °� °� COW COW ul (0 a� Qa� co Q2 Q-a o 0 0 0 0 0 o Q Q Q Q Q-a o 0 0 0 UUO a ) UUU a O UUUUUO'S 0 0 U UOO OOOO'g (7)(7)(7)(7(7)(7)(7)(7) O a O c c •c CO ',7) •a a N E lJ O 1- F- F_ J y > o Z Z Z T C H a 00 E J ' U 3 L' E c U a a C y E H w y 0 y N > 2 ea J U y w Q J (0 i 0) m wc O cpi co- La 13 a ° Q F- o U °� H .. E s, W d aQi La i O rn L" CO C. y E C O .3 U a�i Q m y '� aLi N m a E W y H Q y O E N_ Q— (.0 H a 6) a D E F) E 0 rn R Q 6s — f0 0 .Q E H `y D E R a v 6s � 0 o m o .U-• .U-• Q :o °3 a o E co o' O 1- 0 a 0 R d o 0 0 t eal m aa) w .F m ~ Y Y a m- c = co> o cis w00 cw Qo0U Q aN a)aQiEt N Nw cQ a)Y >,>,wmJ-0 off °�Q Q >U N O y m y i N C CY O N r- O N N Q c) U U U o 0 O U 'C O S.�� a Qw < O �� J J<<< 2° `Q O UQ U Z N c N N E ul 7 °� 0 E� ul U m --o y � U U U � .Q UI U o Q U y = 7 7 7 d= R 0) O 0) 7 0) O) 7 O O O N( >� U) 7 7 0 0 y Z J H Z Z H J J Z CO m LL a 2 Q y m= (n Q Q J J J Z O> m m LL = J J N (h O R M V N (h O N 0 V u) O CO V u) CO CO N CO N CO 0) O O u) >N00 O R LO u) LO LO LO u) N u) u) u) u) u) u) LO O LO LO LO > u) u) u) u) 5 c) N N V L- N N 22 co 22 co co c") V V V Cy.) co V V V V V V N V V m- w i CO CO V V y y . i N N N CO CO CO ,C Q '5000000 C i N N N N N N N N N N N N (h (h (h (h O " O O O O O O O >- O O O O O O O O O O O O O O O O >- y N N N O N N N V u) u) u) u) u) u) W u) u) u) u) u) u) u) u) u) u) u) u) O u) u) u) u) a i v v v CO V V V w v w v v v v v v F- v v v v v v v v v v v v CO V V V V 22/01/20159:48 AM M: \Financial Services \ClosedProjectsBudgetDetail Attachment 11 COUNTY OF ELGIN 1 Carry - Forward Projects Closed Projects P_ 0 U 1 R O LL }� L 7 N co LO 0 CO M CO 0 t V O CO 00 N O LO- Closed Costs O N N C) M co M 00 (O CO N CO 00 0 O O O 00 N N CO LO N V a N CO .- M o co co n N N LO (O O V M W 000 M C V O (`") 00 O O M c d I- O co M (O (O N ',1 -0 N N N x- C CO a LO CO 'Cr - LO co M O) co v '- co Do LO N N CO M 1-- O 0 0 0 0 0 o Z00004 0 0 0 N O O a 'O 0 0 0 0 LLD LOO O 7 V LO CO E 7 U d E a -a d 2 Q a oid U a) Q Q Q a O d 0000'5 U("9 m L O ea c ms > a) 2 > i E c m a) U a) Z m W -c-' m aa) is a) E is O a) c E H m H' a) Q .0 E W C Ct ua . NN m W co 1 L c N e 'a) Q a) a) I' i . C O co a) O co U a) (D Et H 7 O 0 d 7:3 0 # CO N- 0 c w 0 V co LO LO CO ea V V 22 ON CO 46. 0 0 0 0 0 5O UQ a`vvv LO w(4? La Total Elgin County Proposed Allocation to 2015 Capital Budget N 1- a CO CO M Remaining Surplus 22/01/20159:48 AM M: \Financial Services \ClosedProjectsBudgetDetail Attachment I Z J O E Z 0 U O 0 O O 0 O) 0 00 O 0 0 0 0 0 10 O 0 0 co 0 Col 1 Col 2 2015 -2024 Average 3,500 19,500 35,200 329,523 41,000 425,223 1 26,000 2,877,600 2,903,600 12,609 27,500 298,794 338,903 3,667,726 N 0) 00 f0 co N. . co_ . 0) — O O O f0 N O O . O N f� f0 W V 0) Ili x- 2020 -2024 Total ' 0 0 O N N o 0 In 7 N. 0 100,000 50,000 2,500,000 300,000 2,950,000 0 0' O co 0 0 O co 50,000 2,250,000 0 0 O O CO N 5,310,000 ' CO N O) co CO r CO 00 N 0 0 In O) In V 0 In O N 68,622,918 2015 -2019 Total ' ' 0 O In CO n n ' N x- 0) o O n In (0 V 95,000 302,000 795,234 110,000 1,302,234 200,000 28,776,000 o O (0 1 •V 0) W (NI 126,086 225,000 737,944 1,089,030 31,367,264 ' ' ' O^ (O 0) N V ' O ' In CO co o to 0) CO 0 ' to ' W 90,864,750 2015 2016 2017 2018 2019 35,000 1 - 35,000 20,000 20,000 20,000 57,000 10,000 10,000 210,000 15,000 315,234 75,000 105,000 155,000 145,000 - - - 50,000 60,000 85,000 81,000 10,000 12,000 12,000 7,595,000 21,181,000 - - - 26,086 - - 100,000 - 45,000 20,000 10,000 100,000 50,000 122,944 95,000 160,000 155,000 205,000 8,246,264 21,497,000 315,000 802,000 507,000 167,300 172,300 177,300 181,800 186,340 17,704,221 38,027,841 11,805,558 11,513,295 11,813,835 1) Corporate 0) C 0 CO 0 > 0 c m m 3 J E - cn < 0 C < W E N M = N `m 0 O 5 O C a a Q oo • O) O) 2 N 7 7 0 D Zm(� `O `O `O `O CS CS CS CS cccc '0) 0) 0) 0) : ::=:i ((5CS CS ( c c c c c c N 0 m r o 0 O O as rn rn 2 7 7 Z 0 0 O) O) o o J J U U HH 4b) Terrace Lodge d 0 o• N C • a o as co co • C "al 72 O Z m m m m » > 000 LE LE LE m m m O 10 v 10 E O 5) Museum & Archives 6) Library Services 7) Information Technology 8) Ambul. & Emergency Meas. 9) Econ.Dev'I, Tourism & Plan. 10) Elgin County O co 10 (r) ✓ N Lo N In o0 (0 N. r O co co co 0o 0 0 CO 0 0 CO (0 CO 0 N O) N 0 r 0) In (O N O) 10 co co O op 0 0 0) 22/01/2015 10:05 AM 0 O °) °o- r.] Ln M (O d rn m 0 c co :° L m cri N� co L N N- NE v E a' o p m coo • 00 o E E OM) co (0 o O) 0) co co N N U L 0 co co O V .1- Ts • co - co co • V O) I---- c LO ,- ,- CO LL CO- N-- Z. CO 3 CO 0 0 7 0 O 720- O- 6 2 d (n R d O_ U y • N 0 Lz • 0 c N N a s co E 0 a) N d N 2 J C C J . a N O U U co N d O CO' N N 0 'go N (N � H _ �' o Z. U) p) } `o C .- -° ` R -. o0 g d •as d o LO d m N w .L C D za 0 o E E o • U ✓ COUNTY OF ELGIN M O 0 0 O 0 co 0 CO 0 Csl 0 0 0 0 2015 - 2019 Total 2020 - 2024 Total 2015 - 2024 Total Q) CD N CO CD N r CD N (D CD N I0 CD N OI0 of0 of0 0 0 0 LO- CO 0 0 0 LO- CO 0 0 0 Lo- O • M 0 OI0 OI0 of0 OI0 Description U 0 0 29601402 Vehicle KCCA O O O O O O O O O Total Capital Proje 09/01/2015 3:28 PM CO CO U N O N 0 ^ �U l V ` N� U D) 5 U d > E 5 m CO CO a) 0 O 0 a LO 0 N N E d 0 00 0 co (6 ii E E 0 0 COUNTY OF ELGIN Proposed Budget 0) O cO N U cO 0 CO N 0 0 N 0 0 N 0 2020 - 2024 Total 2015 - 2024 Total 2015 - 2019 Total m N CO N N. N CO N I0 N U IO CO 0 0 0 0 0 0 0 0 0 ' I,- ' 0 0 0 0 0 0' 0 0 0 " ' O O U) r O O O 000 • M (O O O (O ow) 0 N CO N CO V N LO 0 0 0 0 0 O 0 0 0 0 O U) O N O CO N O 0 N VI 0 • 0 0 0 0 0 0 0 0 ' 0 0 0 0 0 0 0 0 O O U) r U) O O O U) (O M W 0 W U— y co co 0 OIU UI 0 0 0 0 0 0 O O O N O LO LO N 0 0 0 00 00 00 N O Ln N (O 0 0 0 0 0 0 L6 Ln 0 0 0 0 0 0 0 0 0 000 0 N M LL) 0 0 0 M m co 000 0 0 0 0 0 0 O N LO- (3) N O U E Y O Q • Q co V3 N d a) N a O E = E Q N E U co D N = g 0 0 00 0 0 U V CO r 0 N R • 0 0 0 0 0 0 O M V V N N N N M M U 0 0 0 0 0 0 0 0 0 0 U CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO CO N N N N N N N N (NI Total Capital Projects 19/01/2015 9:49 AM 0 O 0 0) o) 0 0 op 0 0 ZW 0 L W N 0 0 U- y CO O C L y Z N Q r O 'E 2 U ✓ a w O 0 O 0 0 2015 - 2019 Total 2020 - 2024 Total 2015 - 2024 Total 0) 0 N co 0 N r N co O N I0 N Capital Projects r m O m 000000000000000000000000000 N 000000000000000000 r N 0 r 000000000000000000000000000 o0 000000000000000000 ' oO r 0 V " 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 000000000000000000 _ (0 m O N 0 0 0 N N 0 N 0 O_ O O N 0 O O N O O 0 O O N 0 0 0 N N N N 0 0 0 0 0 0 0 0 0 0 0 o O O O 0 O (O o0 O d) 00 N N(0 O M O d) oO - O- r 00 00 N O N V r N N O V o0 d) M N O M U) 00 M N (O oO O N (O O N N O CN � �-' (O �-' r - (O - (O N M N M V - - - c,1,1- - M r-- r V lO d) N N .- - N lO M A N M N V _ _ (4- N 0000000 0 0 00 oo o o o)n c r m O m 000000000000000000000000000 N 000000000000000000 r N 0 r 000000000000000000000000000 oO 000000000000000000 ' oO r 0 V " 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 000000000000000000 _ (0 m O N O O O N N O N O O_ O O N 0 O O N 0 0 0 O O N O O O N N N N 0 0 0 0 0 0 0 0 0 0 0 o O O O 0 O (O o0 O d) O N N N(0 O M O d) oO .- O r 00 00 N O N V r N N O V o0 0) M N O M U) 00 M lO (O o0 O lO (O O lO lO O CN � �'' (O ''' N (O � (O N M N M V � � � C,1,1' � M r--,- r V lO d) N N ,- ,- N lO M A N M N (4,- N 19/01/2015 4:59 PM 00000000000000000000000000000000000 000000000000000000 0 0 o m m O N O a` 000000000 N O U 0 o o W m C a) 0 N= oo_ o N 0 O O 0 N 0 N co m 00000 O O O O O O O O O O O O O O O O O O O 0 O O O O O O O O O O O O O O O O O O O� 0 0 o0o000o0000000000' = O lO U) 0 0 0 0 0 0 0 0 0 0 0 (O O O O O w co C) N O M U) oO M U) (O oO O U) (O O U) U) O N r N- V U) 0) U) N,- ,- N U) M,- N CO (4 x— 0 0 0 W M 00 000000000000000000 — r oO O oO 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O N r N 0 r O O O O O O O O O O O O O O O O O O O O O O O O O O O 0 00 r O V O O O O O O O O O O O O O O O O O O O O O O O O O O O 0 O O V r O N 00 O lf) U) O U) O O O O lf) U) O O lf) O O O O O lf) O O O lf) O U) '5 (O00) O N N N-0 M O d) CO O r CO CO N O N 'Cr r N N O 'Cr LO d) p M (O N (0 (0 U) C) M M V.- N- N V M w N M a M co L _ 0 W w 0 •(4 co 0 0 W a 0 11_(' J °- U 0 O N o 0 M 0 Y J M 0 ^ =) N w' 2 >. 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N O O 0) M M O M m= r 00 00 O C V O N (n (` N a V V N V lO r N M N M lO N C 0 N N O 'J,- w' .- r N N N ,-,- N 0 r= M M, M E 2 o lL 0 a a a a a a a a a a a a a a a O N N Y 0 w T U a s a a a a a a a 8 3 0 a a= a N O a O U o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (4 8g o 0 Q0 O O= O O O O O O O E O = 0 0 0 0 0 0 O Q U OOJMCCMCCMCCM0Ow cwoo0Zsm ce c ce ce ce ce ce ce ce mm0I ce ce 0 c 0 00000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N M V lO (O r 00 d) O N M V lO (O r M V V V V In N V u'1 iJ1 iJ1 iJ1 iJ1 iJ1 iJ1 iJ1 iJ1 iJ1 iJ1 iJ1 iJ1 iJ1 iJ1 iJ1 iJ1 iJ1 iJ1 iJ1 iJ1 iJ1 iJ1 iJ1 iJ1 iJ1 iJ1 O O O O O O O O O O o o o o o o o o o o o o o o o o o o o o o o o o o o ti 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (O (O (O (O (O (O (O (O (O (O (O (O (O (O (O (O (O I� O O O 0) 0) (O O O O ti O O O O u') u') u') u') Ol Ol Ol Ol Ol Ol Ol Ol Ol Ol Ol N N N N N N N N N N N N N N N N N N N N N N N D D D D D D D D D D D O D O D O D O D O D N D O N O N N 000000000000000000 0 O O O O O O O (O D D D D lO D D D D D N N N N N N N N N N N N N N N N N N O O U V w N 0 U- C O C TS L 0 Z N Q r 0 'E OL U C v a w co co 0 0 O U 2015 - 2019 Total 2020 - 2024 Total 2015 - 2024 Total 0) O N CO 0 N r N CO 0 N I0 O N 000000000000000000000000000000000000000000000000000000000 000000000000000000000000000000000000000000000000000000000 000000000000000000000000000000000000000000000000000000000 U) O cO U) U) N U) U) (0 (0 U) ,— cO O cO O U) 0 0 0 (0 U) O N- N O U) U) O O O r O (O O (O cO N 0 0 0 0 0 0 0 0 0 0 0 0 U) O O N U) O O N- cO N N - N.— CNN cO N C) ,— N 0 V 0) U) V N I- N 0) cO U) V V N N O cO U) U) U) O (0 (0 V N N (0 N— N- 0 00000000000000000000000000000000000000000000 00000000000000000000000000000000000000000000 00000000000000000000000000000000000000000000 U) O cO U) U) N U) U) (0 (0 U) ,— cO O cO O U) O O O (0 U) O N- N O U) U) O O O r O (0 O (0 cO N 0 0 0 0 0 0 N- c O N N V N,— CNN c O N c`') , — N 0 V 0) U) V N I- N 0) cO U) V V N N O cO U) o o 0 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 ui o o 0 0 0 0 U) 0 0 CN U) 0 0 0- 19/01/2015 4:59 PM o 000000000000000000000000000000000000000000000000000000000 0000000000000000 0000000000000000 5 oo0L()0000L()L()000000 0 O O 0 r— O (0 O (0 cO N 0 0 0 0 0 0 N I� N d) CO N V V— N N 0 CO l0 -O U 0 O a 000000000 000000000 0 0 0 0 0 0 0 0 0 o 0 0 0 0 lfi 0 0 0 V 0 O (0 U) O N- N O U) U) O V 0) U) V 0 0 O O O O O O O O O O O O O O O O O O O N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O L() O O L() N O L() L() O L() O O O O U L() O o0 L() L() N L() L() (0 (0 L() .- CO O CO O L() O O 'Z I� CO N N N N N CO N M N co 0 0 .= w in 0 0 0_ 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 .= = w_ 0 0) a m T4 a o = Q w /) w p lf) 0 a 0 N Y 0_ > o L > N O — M >. 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N CO 0 N I0 O N 000000000000000000000000000000000000000 000000000000000000000000000000000000000 000000000000000000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0' o O O O O In O o0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (O 0 0 0 0 0 0 0 0 0 0 0 O 0 0 O O to O O O r (0,-0'70000 In O In O 00000000000 In 00 In In I� In r O V CO N CO CO N N CO N N (O I� N In In O N V N- r N N N O I� N V N M N o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 000000000000000000000000000000000000000 00000000000000000000000000000 0 0 0 0 0 0 0 0 0 0' o 0 0 0 0 N- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m 0 0 0 0 0 0 0 0 0 0 0 O 0 0 O Omo00 )nOOOCOCm)ncoOOO)nO)no 00000000000)n00 )n In I� In r O V M N M M N N CO N N (O I- N In In O N V N- r N N N O I� N V N— N— M N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0000000000000000000000000000000000000000 o a ce =a' _ 8 2 0 m E J _ m = N U E _ a = N O o C ,> U U O (h C a N J C V V g _ o C N N ct J, a U) co N O U o = 0 Q L owl o UaM a� ow.ca o a) N O O (4 V i (O M L N C 0 E Y N M Q M C 6 o o L -0 -0 O V 0 ) O M E N N ._ E U ^ m m = O in C c oo a oM . c o. E 0 a 0_ E E 'm _ __~ Ez 2 cz.2 _ o CZ M EZ , p� _= N = m E= 0 E d 113 Q a r O O O O ry .5 .c ` 'g .E .E .� ° ° .0 O O .- 0) .o o 0) ,O Q $ Ei = - = 0 - o • 'm El r (4 'C ._ 2 ` m m m N 11 N (4 _ 11 O (4 U U p '(4 N 'm O = N = a' O to (0 'C N O M= V) V) V) (0 0) F0,-2._,._,,-(2._, O 0 -p Q 6 L L L a' L N O N O O O O O O O L L L co L L N L a m a_ 4) 0 4) o> p N V% 0 0 0 0 U O U C_ a) 0 0 0 0 0 N N N U N N N N N m p) 0 0 a a a a =° -0 0) N cece N V J U) (O U) (0 = o0 o0 N M M V L() I- 00 (N N N V co co 0 J a m .= m m m— m N N N N M co co o co co V V V V V V V In In In In In In I� 0 m N m= m= N N O` = m m A. ct ct X ct ct ct ct ct L ct ct ct ct ct ct (4 (4 (4 (4 (4 (4 (4 (4 (4 (4 0-. 0 0) 0 o o 0 N 0 U = o r ce ce a ce ce ce ce ce m ce ce ce ce ce ce ce ce ce ce ce ce ce ce ce ce 2 J COY U W lL 2 U m fO O W d V U) co I- co 0) 0 - N CO V U) (0 N- CO 0) 0 N CO V U) CO N- CO 0) 0 N CO V U) CO N- CO 0) 0 N N N N N N N N N N N M CO CO CO CO CO CO M CO C) V V V V V V V V V V U) U) U) 666666000000000006666660606666666660666 N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N ° 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 U N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N Total Capital Projects 19/01/2015 4:59 PM 0 a U 0 O a` 0 0 U cn C 0 0 N= NN U cn 0 W 0 0 0 ° 0 0 W_ 0 a a 0 0 a` N O 0 E 0 0 0 0 0 0 E E 0 2015 - 2024 Tot O H O O O a) O O O co O 0 O 0 0 OI0 O 0 0 O O NI O O ° 0 Description v L O 0 Kitchen Equipment Rf 0 0 0 0 0 0 O O 0 0 0 Icy 0 0 0 O N 0 0 0 O N 0 0 0 O N 0 0 0 I0 M m m 10 0 O 0) D m U N O 0 0 O c c O) W 0 O c c O) W_ `O c ac CN (\tu 0 0 a) E O 0) co O O 0 O 0 10 O cC N E Q O .) 0 N O) co O C C LL c 0 E E O 0 () O 0 U 0) O 0 U O 0 U CO O U O O 0 U N O U N O U O U 2015 - 2019 Total 2020 - 2024 Total 2015 - 2024 Total N CO O N ti O N CO O N N O O O O O O O O O O yl - N CO • 0 O U U O O O O O O O N • O LO 00 O O O Lc 00 00 00 O O O 0 0 • 0 N CO CO O O O 0 O O O U Description 42011550 Lifts U N Total Capital Projects 22/01/2015 9:34 AM m U O 0 O c .N Z `O c c .En w 0) c .F2 Z c c .0) w (3)O CNIco C c .En w O Q E O 2 m N O Q O 0 0 N c E Q O .) 0 m c C c C LL c O E E O U CO O O 0 0) 0 O 0 0 O 0 00 O 0 z a)_ 4.. W . 0 3 3 U- m m O 0 } a O z2 QN LTJ c 0 0 O 0 N O 0 N 0 0 O 0 2020 - 2024 Total 2015 - 2024 Total 2015 - 2019 Total CO N CO N ti N CO N CO N 0 O 0 0 O 0 O O O O O O O O O O O O V O O O O O O O O O O O O () .000000000000N O O O (C) O O O (f) O O O O (f) (h (n I� O O ) N N O N N O O O N 000000000000 v O O O O O O O O O O O O () .000000000000N O O O (n O O O (n O O O O (n a+l (`") (n I� O (h N N O N 0 0 0 O 0 0 O 0 0 O 0 0 O 0 0 O 0 Description n Y 0 0 TSSA - EM O O O N- a0 NN 000000 000000 000000 O O N O 000 0 0 0 000 NNN O O O O O N N O O O N 000 00000 O 0 0 0 0 0 0 0 0 () 000 O O O O O ON - - - ( N - - ON a) c a) —w w0 w c 0 . N p N,t co .� -0 E N EO L E ( C N> 'O O a) wE°-� 7o- 0)22c� Enhancemer co 0°) Low LL1 m O U _( • o U N + N -0'6 E Y O< B m N U E w a) a) M • CO CES m d d 2 w 0 w d 1- m LO oO LO LO LO LO LO LO LO LO LO v(n(n(n LO LO LO LO LO LO LO O O O O 00000 O - O (n (n (n (n LO LO LO LO L O LOU) " 1 - 1 - 1 - 1 - "1-1-1-1-1- v- Total Capital Projects 22/01/2015 9:36 AM a) m U a) O 0 0 c c c .0 W 0) c c c .0) W OO Mm c .0) W O Q N E O 2 0 N O Q O 0 (() O a) E Q O a) 0 m U c c c ii C O E E O U_ () O rn rn co 0 0) 3 0 0 Q O a 2020 - 2024 Total 2015 - 2024 Total 2015 - 2019 Total O CO N ti N N 0 0 O U O O O 0 O 0 O U 0 0 O U O O yl O O O (0 O a+l O N O (f) U 0 O U 0 O U 0 O U Description — N CD 2 W Q E a E E E Q • 0 U w C)'� E U mo O (() (() O co Total Capital Projects 22/01/2015 9:37 AM m U 0 d c .E c c .O w c .E c c .0) w Cr)( l .O w N O Q N E O 2 O N O Q O d CN(() O E Q O > 0 O m a) c C c C LL C O E E O U_ COUNTY OF ELGIN C) O 0 0 0) 0 0 0) 0 0 CO co U •L 5 3 0) - 3 O m • op O O 0 O Q O 0 � L a 0 1- N O 0 0 0 0 N O 0 N O 0 O 0 2015 - 2024 Total 2015 - 2019 Total 2020 - 2024 Total 0 CO 0 CO 0 CO N O O N O NI 0 0 O O O 0 n N 0 0 O O O 0 O O yl O O 0 0 NI 0 0 NI 0 0 NI 0 0 0 0 0 N 0 0 0 CN- 0 0 0 0 0 0 0 0 0 0 CI 1 6 0v 0 0 0 O O O O NI CO O() 0 0 Description V Y C 0 0 (1) c a) E a) U Q a) Et O N 0 N 42021550 Lifts N CO CO Total Capital Projec 22/01/2015 9:38 AM m U .O 0 d 0) c .N z a) O 0 O J a) U H c c .N z a) O 0 O J a) U N H O N0 N H N O Q a) a) a) E O 2 m a) N O Q O d 0 N c a) Q O T.) a) 0 m U C c C c O E E O 0 COUNTY OF ELGIN 0) c 3 0 0) V 0 J 0 0 0 H O O 0 0) O 0 0 0) O 0 0 0 0 0) V 3QD m — 0 0 0 0. O L a N 0 0 O O 0 0 N O 0 N O 0 O 0 2015 - 2019 Total 2020 - 2024 Total 2015 - 2024 Total CO N ti N CO N NI 0 0 NI 0 0 0 0 .0 o ' N- 0 N N cri o o o o o o Li0 OI 0)-L0- N 0 NI 0 0 NI 0 0 NI 0 0 0 00 o_ o_ (O o(fl o o 0 0 o o o 0 O (C) c o o o o 0 0 co �N- 0 o 0 0 0-0- O 00 0 CO LO O U � Description V Y C 0 0 N d .O L a a 0 J H N cm O ?� N .0 O i Q N > N o (O L 'O C (/) co 0 0 Q— O 0 D C c O . 0 J H 7 O V m m Q Q N (ig ow zz s -JE- Smoke Doors - TL Building Automation - TL CON- 00 0 0 0 0 (C) N V V ' V (C) 0 N N N N N N N 00 00000 00 00000 CO N 0) ti Total Capital Project: COUNTY OF ELGIN m O O 0 0) O 0 0 O O 0 2015 - 2019 Total 2020 - 2024 Total 2015 - 2024 Total rn 0 ▪ N CO O 0 • 7 • CO 15 m 00 N O y 0 T3 0 0 M Q m C O N 0 0 0 0 c N O 0 O N N O 0 N O 0 O 0 2015 - 2019 Total 2020 - 2024 Total 2015 - 2024 Total CO O <D N CO N 0 oo o o O CN O CN 0 NI 0 0 0 0 o 0 O CN 0 NI 0 0 0 NI 0 0 NI 0 0 0 Description n Y 0 0 41031550 Kitchen Equipment w CO Co' N w CO N Total Capital Projec 22/01/2015 9:39 AM D U .O O 0 a) O a) O a) O a) 0 CVa) Q a) a) a) Q O d N a) Q 0 a) 0 U_ COUNTY OF ELGIN 0) i .y L 3 z 0 () O 0 0 0) O 0 0 O 0 0 op 0 0 0 0) 3 op CO 0 Q O 0 N O 0 O O 0 0 N 0 0 N O 0 0 0 2015 - 2019 Total 2020 - 2024 Total 2015 - 2024 Total CO O N ti O N CO N N 0 O 0 O O O 0 O 0 O O O O O O CT 16 0 CO O 0 O O O O O O 0 L0 (r) °) 0 °O °O O O O O O 0 0 O 0 0 O 0 0 O 0 Descri ption 0 Y 0 0 :.i 0 0 O O O O O O O O N O O O 1. O- W N N O- W O- N 22/01/2015 9:41 AM J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Bobier`17Fa \Bobier NursingBobier NursingProject Budget CO O 0 0 0) 0 0 U 0 O 0 00 0 0 z of d W D LL m L d Z Q M O O 0ma� U o U 0 0 0 U N 0 0 N O U O 0 2015 - 2019 Total 2020 - 2024 Total 2015 - 2024 Total 0) N CO N ti N CO O O O 000000 V 0 0 0 O O 000000 V 0 0 0 000000 ' O) O O O O O 0 0 (C) (C) (C) (C) I,- O O O I� V N CO N (C) N N N o O 000000 v o 0 0 o O 000000 v o 0 0 000000 0) 0 0 0 0 0 QQ )LO LO- LO- Im o 0- 0- N CO N (O N N N 0 U O O O O O O O O O O O O O O u a+ O 0 U Description O O O O O O O O 0 0 co- Lo O O O 0 O O O 0 O O O O O O O O O O O O (C) O 00 00 00 0 0 0 0 O O O O O O N 0 0 0 'd- 0 0 00 00 00 00 0)) 03 O O (() N N (0 O t '6> > m N E W : M 0 N- O) rn CO CO N M N N 2020 - 2024 Total 2015 - 2024 Total 2015 - 2019 Total CO N CO N (D N OIU OIU OIU O O o0 O o0 0 0 O O LO O lf) O O O ' LO CO 0 LO 0 O M L( L( O D O D M L( O - (3) LO O) M (o 0 o v o 0 N O O of LO LO - .1- O 0 N 0 L() 0 0 o ' Ln00LO00 LO Lti N-0(D0 LO- Co In V V LO La- O) q 0 O U oM LC) La- O) q 0 O U oM CO LO - O N U N U O 0 CO 0 CO O O N O L() O LO CO O U . L L CO- O (O O M - (O LO U N Description 0 0 0 C) M 0 0 0 C) M O O O O 0 0 u, if ) CO V 0 0 0 C) M E N G) .2 E U = U as a U N CO M CO LO 0 0 0 0 0 o 0 0 0000000 La La La O a0 co co co co co co U co O) co (D c) co N O) co co O r cD O) r- Lo D) c) M Lo D) O c) M co Lo r- N r- e) Lo c) 0 c) O co c) Total Capital Projects 19/01/2015 1:33 PM m 00 U N O N U N N N U d) s J N U > U O) m a) d O O 0 N N E O > 0 m m N LL 0 O E E O U COUNTY OF ELGIN O O 0 0) O 0 0 0) O 0 CO CO O 0 0) O }, � • 0) v3 cc) - $ 0 0 O O Q E ° CL CN = 0 O O O 0 N O 0 N O 0 O 0 2015 - 2024 Total 2015 - 2019 Total 2020 - 2024 Total Op O N CO O N ti O N CO O N O N NI 0 0 O N N 00 N (O CO CO V V V V V V (C) (C) CO CO y V V 0 0 NI 0 0 0000 000'd- 10 6u u CONNv () () 0000 000'd" (h (h (h v U) CO U) U 0 0 O O O O O O O O CO 0 0 0 NI 0 0 0000 0000 MOOD a+l N=1616 O0 0 0 0000 0000 Op 00 LO O 0 0000 0000 ()000 C L6 L6 LO- N O 0 0 Description V Y 0 0 H - N () V (O O O O O O (() (C) (C) (C) V O O O O 0 0o 0o 0o 0o 0o N ti O N CO CO M CO co co co co co co M ti ti co co M ti co co M ti co Total Capital Projects 19/01/2015 1:53 PM J: \Common \Finance \Budget Development \2015 Proposed Budget \Information Technolog`y\normation Technologylnformation TechnologyProject Budget 2015 - 2024 Total 2015 - 2019 Total 2020 - 2024 Total N CO O N O N CD O N O N O O 0 0 O O 0 0 0 0 0 0 0)000 O N (0 r N CI N- 0000 0000 LO 000 0)0• 00 ✓ (0 CO r- ig O N O U O O O 000 LO 00 0)0• 0 ✓ CO 00 o f o U O 00 0 oo▪ l N U O 0 0 0 0 0 LO 00 0) O • O O V CO N U Description Capital Projects 4) U N o N O J < N CO O O 0 LO LO Ln 000 000 co co co N (NI N Defibrulator Purchases 0 0 0 N 0 0 1) CO 0 0 0 O N 0 0 0 O N 0 0 0 O N 0 0 0 O N O O 1) co- N N Total Capital Projects 19/01/2015 1:51 PM COUNTY OF ELGIN m 0) O) c 0 E d Q CD Q> 0 • c TD 7 N > m 0 CO .v 0 E co O O Cn N � L O a o N W � ti N 2020 - 2024 Total 2015 - 2024 Total 2015 - 2019 Total N 0 O N 0 O 0 CO- 0 O 0 NI 0 0 NI 0 0 O yl O O op▪ - 0 NI 0 0 N• I 0 0 Description n 0 0 Tourism Van CPC N O- N Total Capital Projects 19/01/2015 1:48 PM U a) O d c a) Q O a) a) 0 U E O c O U W c a) E Q O a) a) 0 U E O c O U W ON No H c c a) 0 U E O c O U W O) a) N O Q O d L() O N c a) E Q O (T a) 0 O) c C c C LL c O E E O 0 Attachment 11 1 Carry - Forward Projects Closed Projects 1 0 co R U O LL L N co 0 O U d 0 O U CD- C) G Q C d N Open/ Close Description oo 0 N N 0) CO N CO N 10 O 0 V N N 0) CO N CO N 10 o 0 o 0 V a V L 0 0- 0 O 0 UN co CO M CO CO M 0) 0) (0 (0 (0 CO N") (`") (`") W M O) ' V V N M 0 CO O) V V V (O 00 N CO x LO CO 0) 0) (0 (0 (0 I,- '0 N U O (O 0) an O x— CO CO (0 (`") N N N (h (h CO- Or 0) t V - (0 10 N 0) (0 0 CO a O) V x— (0 (0 O V V x— (0 (`") N N CO x LO x— N 0 0 0 0 0 0 0 o o 0 0 0 0 0 O (h O O O O M O N U (f) (f) (f) N (0 N- (fl N a 0 O t d H CO O w w w CO a) o o 0 0 o Q..- U U U U U O c 0 a3 H J H a) a) a) E Q O N c a) a) w = 0 a) O (n U Q o cOi W a3 E U o E y x x 2 a 0 H N N V (0 .rd000000 E N V V V V V - 0 0 0 0 0 0 O a0 a0 a0 a0 a0 a0 �0) CO Cr- (h I� CO I- N 0) CO 0) V N- (0 N 0) (0 ID a0 N 0) N .— N N M (0 I- N r- (0 , , O 0) 0 N N M LO N (h M N O O NN N 0) 0 N N 0 N (0 (0 CO CO (0 CO 0 N (0 N N- (0 (0 (0 (0 N r- (0 CO N , V N N co V N (h N O O 17 W N N 0) N O N W (0 N N 00 N N- x— N CO N CO O N O 0 00 I,- O 0) V V 0) N I,- (0 0, N (`") I,- 0) N (0 x— CO CO CO CO N (0 (0 (0 (0 V M , N N- CO t N (O ID (6 ID ID (O CO t 0 V O) O) V I- (�') N N 0 t x— CO N N N M x— 0) N x— 0 N N N V V (h N N N N N O O NN N 0) 0 N N 0 N (0 (0 CO CO (0 CO 0 N N N- (0 (0 (0 (0 N r- (0 CO N , V N N N V V O) N V (h CO- N O V O O l7 W N N N0 CO CO co - CO (0 I- V O) CO O) V I- (fl N 0) V c') N I� co N (, V a0 (.f) 0) N O N W (0 N N 00 N N- x— N CO N CO O N O) N.— N N (h O 0 00 I,- O 0) V V 0) N I,- (0 0, N (`") I,- 0) N (0 (0 N N I,- (0 x— (0 (0 CO (0 N (0 (0 (0 (0 V M , N N- CO t , t 0 0) 0 N N N (O ID O ID ID (O CO V O V O) O) V I- 0 N (0 N N N N 0 t x— cO N N (') N- N- N M O) N O In N- (0 N N N V V (h N N NN N N (h N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0) 0 0 0 0 o (n 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 v 0 0 0 0 o— 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CO 0 0 0 0 O I- 0 In (Ni O O N O O O O In In N In O N O N O r- 0 N 0 N (0 0) (0 N O) N O N N N N- N M CO N x— (O O r (O O N O N- N M— (0 N- N V V N N— N (h (0 N- N V N W a) a) a) a) a) a) a) a) a) a) a) a) a) a) a) a) a) a) a) a) a) c c c c c c o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a) a) a) a) a) a) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o Q Q Q Q Q Q U U U U U U U U U U U U U U U U U U U U U U O O O O O O U.7 N u as si En o) "' C 0 �O� o a) oUC� ° o— W 0 , M W .0 (0 0— ° 0 v o N m ° n E O H N (h _ -U W a3 0 (`") OO (-1- U O .N a) (n >+ V 6a a) a O a) co O -0 .O 0) � �` > a) a3 — E Zi 0 O)) O O C d' C Q N m a) 2 o co a) 2 v) D a) a3 0 C "_ C a) '6 O O O C E" E a) a3 a) (n 7 C C O O , �' �' = a) C C O L Q O p 0 0 0 V — 0) a) 0) 0) w w w N L.L L O O E W o Q U O U E MC ul °) '� '� a) 0> Q () O U ._ ._ U 0 .5 'U 'U 7 7 7 Q N 0) � . 0 0 (n C w — 2 Ul CO J U CO CO (n (n (n O C O— 0 CO 0) U (n a) a) c6 a) 16 a) a) H o tl) = N = = 2 2 2 ° w . .> L a) t -0 H a) a) co a) s a) a) w a) a) 0 0 0 Q a) a) m aa) 92 (o _— ��o� U�5 0ct (��2 -0 2'- ash ,_ ,= u, y E 12 (OA a) C 0 V 0 N d (fl (,O N (fl O) V 0,_ m ,,—.2- C V i (n E T a) as a) a) co .5 .° to 2) -O 6 a) a) a) a) 0 a) a) a) a) a) a) a) a w C a) X a) -O L E L O 7 a0 0 0 0 p 0 0 0 0 0 0 0 0 N= a 0 a 0 N o D U LL m U d d' d' d' d' J d' d' d' d' d' d' d' d' < U U d' 0 Q m co cn 'C N N (h t N N M V N (`") N (0 V M V (0 N (0 I N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CO V V V V V V V V V V CO V V V V V V V CO CO V CO V V V V V 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0) 0) 0) 0) 0) 0) 0 0 0 0 N N N N N N N N 0) 0) 0) 0 0 0 (0 0) 0) ° (f (f (f (f (f (f W (00 (00 (00 (00 (00 (00 (N0 (N0 (N0 (N0 (N0 (N0 (N0 (N0 (N0 (N0 (N0 (N0 (N0 (N0 (N0 (N0 (N0 (N0 (N0 (N0 (N0 (N0 22/01/20159:48 AM M: \Financial Services \ClosedProjectsBudgetDetail Attachment 11 1 Carry - Forward Projects Closed Projects P_ 1 co U 0 LL -a N N 7 00 2R O 0 a_ 0 OA O CO O 00 I- (D O O N O O M O I- L O N O) CO O (O O- CO O O CO . . O V (O . . O) O) O OO O N O O O O O) N N N O I- O CO- O O 0 ' O) I- M O) U M (O M CO N N (`") CO co N co OA N N (f) 1� LO M CO 0) O O) OA O) n CO CO- 00 ( ") M V 0) CO CO x- 0 O- M CO M N N O O . I- CO 1 N N N- CO- N x- 00 .- x- M M n M V M (O M (O CO CD a CO CO M V a N N N O M (O I- N a M M (o (o 0) O CO O N N CO CD 'I- 0 .O N 1. CO 0) 0) M CO � (D I- (O i i i i OA M O a (0 CO N (O N- "0 a) M to CO- N (O N M V co N- = 0 'O in L 0 � a Closed Costs Do m o v N- Do - 0) a CO CO 10 v v 0 (O N N N M CO CD M CO 0) O N CO N N M M (O CO O (fl . . . a V I- (D . . . . OA CO O N. CO (O . CO OA V M M I� 00 V e M I- to (O 0) CO- 1,- a W M LO 0 N V M ID 1� t. OA N M N N N V CD N V M (O M O CO O M CO CO N- CO O x- O n O O CO CO M V a N O) N O) a M C M N- N- O N- M M CO CO 0) 0) CO O (O O (O O O N N- OO 0) O) co O N CO CO (f (O 0) 0) O CO O N O O M W O a t O) CO LO M N- CO C d (O LO M x- N O 0) N (O (O N N O N- O OO O O O co- co- CO O N O N O) I- M N x- (O 0 M CO M V( N M a) CO N (0 00 CO O V N- N O O V a 0) I- N M V 0) M M CO CO (O V a N O O (O CO N N N N (f) CO CO M (O 0) O CO CO a N W x- N N M N (O CO R CO - (fl O CO . (O M M x- ., t N- CO O O . ' . N- 00 CO O N. CO (O - N M CO O V co- co- N- o) 00 V e (6 N- NN- CO- N (O 0) CO- 1, r V- (O W 0 0 0 V N M 0 N M Cr) M N V (n0 r M N O o M o o o o o M O O 0000000000 O O N O N0 O M O M N O) O O OO O O O O O 00 00 0000000000 O O O x- 00 0)00 00) y O 0 0 0 0 0 0 0 1 0 00 0000000000 00 M O M O O (00(0 (O OO .0 LoN. (O 1. fO I- _co- O O O O N (a LD (O O O O NLO O 0 0 0 M 0 ID 0 00 N (O M O M O (O O (O .4 a - (i O (O V M O 0 N co - - r N N N (O ' N N N C i V C i c) c) > :a w R E m N J) a`) a m ,L d CO U c > a a ai a) '� a) a) a) a) a) O a) a) a) co R a) a) o a) a) p a) N N 0 0 0 0 0 0 0 (0 H Ul Ul Ul a) a) a) a) a) a) i O 4-• O O O O •V O O J Ul p O_ O_ O_ J O 0 0 0 o_ o_ o_ o_ o_ o_ y O_ O_ D O_ 0.5 0000000 R 0 000000000.E 01— UU~ (7)E (7)0 00 R W = 0 i 1— i0 o) Q W H C D w (0 To J R C O '6 E y O p ~ O a) Ul �• O ai , O z ~ Y O) co N O— 16 0 m E (1) c >' O- U (0 c c 0 a) a) C O M CO O C co O O J ' ' O C O_ Ul a) H O > rn > E > .o 'Q E C (0 0 a) 0- al a) C N M a) O U a) 0 O_ C N C W a) W a) Q � a) aW) E ul ca) � Q a a) 2 w E >+ _c 'O .- '� .= co - Y O_ N ° p O O_ 0 0 o d o a�i a�6i 'E o E Q a) E U v° c 2 Y °� a) 0 IL (7 C s Y as o_ N N :a()o)0)L'o 0)'a E 0) a) m E °? f6 c a�i in o (0 a) Ul C C C t C a) U 7 Q. N N a) 'y 2 'S O '- U U- 2� 13 -_ 'C Ul 13 _ O w= - w O 7 O_ L 0 N O O =) O . O - =) m a) a) 7 a) >OO 7 N =5 a) E a) >>O (p a) O V d CO E 0 0 0 y J d m (n > m m i Q > y J z J- > d a) d _ L L w O O # 0 M l LO N M CO y V CO V M M V N- CO N CO • V 1 J N N C M O 0 0 0 0 0 0 0 y 0 �) 0 0 0 0 0 0 0 0 0 0 0 0 E O y 0 0 0 l!7 V �' M V V V V V V > V 'E N M V N M M M V V V V V O '71- V V N V .O 0 0 0 0 0 0 0 ) 0 E (fl (fl (fl (fl (fl (fl (fl (fl (fl L (fl 0 0 0 co i 0 0 p) O O d J CO CO CO CO CO CO CO Q PO Q N N N N N N N N co Q 0) Q CO CO W N H V r W V V Description 22/01/20159:48 AM M: \Financial Services \ClosedProjectsBudgetDetail Attachment 11 1 Carry - Forward Projects Closed Projects 1 11 L N y co co O O 0A O O 00 , , O O u) (O M CO CO O c CO CO N . CO u) O CO O O y N. O) O , O CO u) O 00 N cu Ct Cl (O 1-. O V ID 00 7 y a) CO M O .O yU0_ Closed Costs O CO u) M CO O) N CD CO CO 10 CO 00 O (`') , a (fl N - 00 O) O O) (O c5 OA M r- 00 LO CO N CO O O O 0 O N CV 0) CO CO CD (O CO u) 'S N N O CO O N O u) V O N N O V i u) i 00 u) r 0 CO CO - u) O) CO 1, CO CO , , u) u) V u) V ei co oi W co V M N `Cr CO V CO `Cr CO CO O O) u) CO N CO `Cr CO O CO t N CO V M (h O) (h u) CO CO N t CO N x- 00 u) O) , 1� N I,- V 1 , , 1 O V 0) x- u) N u) CO- x- a O V (O 1: x- N (O CO N- CO `Cr CO CO t `Cr O `Cr O) CO u) N V (O N O CO u) N- u) (O (O O) O (O O CO I- CO N- u) (O O) I- W,- V O , N CO V O u) u) V V , , M u) O CO (O V o) CO- O) M V O u) CO- CO- CO- I- - CO- N CO- t N- V N N CO - N x- - N N N N O a CO O 00 O O `Cr CO t CO `Cr O) O CO CO O O) u) CO O N- CO O CO CO `Cr CO O CO CO 0 CO u) O CO O O CO V N CO V CO O CO O) CO u) CO O u) V O N N V CO O) O O O CO u) O 00 O O N.- CO u) O) CO a x- t N , x- V O V V u) t CO V O) u) (O u) N O V u) 00 O O u) u) W u) 1-- O V CO- u) O CO- u) (O ,- N (O CO CO CO N. .- N N N N CO .- V V 0 .- O R 0 CO u) CO CO O) N a CO N- CO `Cr (O O t 'Cr O 'Cr O) CO u) O) CO N- O O V CO N O CO CO CO (O CO N- 1` CO u) I� - u) CO O CO O) O CO O CO N- V u) O) CO 1. N- u) CO O) 0 'O CO O CO , a CO N - O CO V O CO CO CO V O u) u) V V , u) u) V u) (O u) O CO CO 00 - O) O O) (O (h a V O) o0 O) V 1, V O u) (O W W I- O) o0 (h V n o0 N o0 V U c co, N- 00 u) CO N CO N x- V N Cl CO x- N .- CO .- CO V a N N N M 7 N G Q O N- O n O O N N O O 0 0 0 0 0 0 0 O O O u) O) O) O O O O O a O O O O O O (O O (O 0- a 00 0000000 O O O N O V O 0 0 0 0 0 00 0000 y (O O V O a O CO CO O O 0 0 0 0 0 0 0 O O O CO u CO O O O O O O a O O O N m M N uu (O N OV ) Si W 1. O N O O N O O :=:" O O u O u N W N 7 u) O O O O M O N N u) cl '0 is. 7 E 7 U N u u N L L L i CI 0 U U c. c. O O c c c - N N N L 0 0 c a y y a W W W a c c y y y y y a) a) a) a) a) a) a) c c c c c c y y y y y o o y o 0 o y R 0 0 0 0 0 °� ul ul ul CO CO ul ul °� °� °� °� °� ul ul 0 (0 °� Q°� °o Q2 Q-a o 0 0 0 0 0 o Q Q Q Q Q-a o 0 0 0 UUO a a O 000000•s UUUUUUOOOOOO'g (7)(7)(7)(7) O c c c m m E .0 ',7) •= l!J O 1- F- F_ J a) y > o Z Z Z f0 O H a co ct E J ' U 3 c E c U -a i > c y E H(0 m w w w w N > J U y w Q J (0 i a) m c O 2 R l a c o � ct Q F- o U °� H c E v Wd a) O `p) CO c. y E L°'L D O .3 U c c m Q c m y '0 aci N m a E a) y N Q y O E N_ Q— w H a 6) Y E rn R Q 6s — i0 0 .Q E H `y D E R a v 6s � °� o m o .o• .o• Q :o - °3 _ a o E (0 o' c Of a v (a d m v 0 atS m w .c Y a) 5~ u Y Y a 5 m e • ' > cis w00 cw QO°60 Q aN a)aQiCt N Nw cQ a) >,>,wmJ-0 off °cQ Q >U i O y o) y i N C d' O N r- 0 (6 6 0 0 0 U U o c O U C S .c � �� a c Qw < O c� J J<<< _c < La c U Q o Z N c _0 N ul O °� E ul(� m—o y UUU .QulU oQU _el y = 7 7 7 d= R a) O O a) 7 (6 a) O) 7 O O O N ( >� U) 7 7 0> F_ 0 y Z J H Z Z H J J Z m m LL a 2 Et H y m= (n Q Q J J J Z O> m m LL = J J 5 J N (h O M V O O u N O O O N CO O N V u O CO V u CO CO N CO N CO 0) LO u LO LO LO u yN u u u u u u LO O LO LO LO > u u u u U N N V L- N N 2 co 2 co co c) V V V C - M V V V V V V N V V V i s- CO CO V V N N N Z M CO CO , N N N N N N N N N N N N y (h (h (h (h O " O O O W N N N O O O EaCR. ,0 0 0 0 0 0 >- O O O O O O O O O O O O O O O O 0. N N N u u u u u u W u u u u u u u u u u u u O u u u u H V V V CO V V V w v w v v v v v v H V V V V V V V V V V V V CO V V V V 22/01/20159:48 AM M: \Financial Services \ClosedProjectsBudgetDetail Attachment 11 COUNTY OF ELGIN 1 Carry - Forward Projects Closed Projects P_ 0 U 1 R O LL }� L 7 N co LO 0 CO M CO 0 t V O CO 00 N O LO- Closed Costs 00 N LO O 00 (O CO N CO 00 0 O O O 00 N N CO LO N V a N CO .- co O) co co n N N LO 1 (O O V M W 000 co C V O (`") 00 O O co c d I- O co M (O (O N ',1 -0 N N N x- w m a LO CO V - LO co M O) co v '- co Do LO N N CO co n. O 0 0 0 0 0 o Z00004 0 0 0 N O O a co 'O 0 0 0 0 LLD LOO O 7 V LO CO E 7 U d E a -a d 2 Q a oid U a) c c c c Q Q Q a N c O d 0000'5 U("9 m L O ea c ms > a) 2 > i E c m N U a) Z m W -c-' m aa) is a) E is ct O a) c E H m H' a) Q .0 E W ul a . Ct M. C N O N m W co 1 L c N az 'c a) Q d a) I' . V C O co -co V i N a) O co a) O 0 (D Q H (7 d 7:3 0 # CO N- 0 c Q) 0 V co LO LO CO f 6 V V 22 ON 0 0 0 0 0 5O UQ a`vvv w(4? La Total Elgin County Proposed Allocation to 2015 Capital Budget N 1 CO CO M Remaining Surplus 22/01/20159:48 AM M: \Financial Services \ClosedProjectsBudgetDetail CORRESPONDENCE — „fano 27, 2015 e for Consideration —(Adttached) 1. Brad Woodside, Mayor, City of Fredericton, Federation of Canadian Municipalities (FCM) Presidentwith information regarding the 2015-16 renewal of Elgin County's FC[N annual membership, 2. Judy BerNn, Business Services Officer, Thames Valley District School Board informing Council of surplus space available for Co-operative Undertaking at Arthur Voaden Secondary School and West Eigiri Secondary Schooi December 8, 2014. ; Dear Members of Council: Thank you for your ongoing support of, and involvement in, the Federation of Canadian Municipalities (FCM). I am writing to ask you to renew your membership for 2015-16. As a member of FCM, your municipality has played a vital role in FDA's ability to achieve key successes in recent years, You know, as do, that by working together we can make a real impact on the federal scene. Together, we have secured the indexed permanent Gas Tax Fund that municipalities use for local infrastructure. The Building Canada Fund was renewed for 10 years; new railway safety regulations were put in place and key housing programs extended, Without a strong FCM t membership, these advances would not have been possible. As the mayor of Fredericton, I know that the responsibilities of municipal leaders grow daily. Regardless of the size of our municipalities, we must continually improve our core infrastructure, protect our environment, build our economies and keep our communities safe. Yes, we have many achievements, but know first-hand that there is much work left to do. With a federal election, around the corner, we have a unique opportunity in 2015 to bring your issues to the top of the federal agenda. We will use the election campaign , to raise awareness among federal politicians about the importance of our cities and communities. Strong, healthy cities and communities are vital to the economic and social well-being of our residents. On behalf of FCM, ask that you renew your membership for the year 2015-16 so FCM can continue to represent you at the federal level. You will find enclosed your renewal form and other information about FCM. Your support is appreciated. Thank you! Brad Woodside Mayor, City of Fredericton FCM President 246 24, rue Clarence Street Ottawa, Ontario K1N 5P3 T. 613-241-5221 F. 613-241-7440 Mr. Mark G. McDonald County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Canada Membership Invoice 2015-2016 Facture d'adhesion INVOICE/FACTURE: 34938 DATE: 11/25/2014 ACCOUNT/COMPTE: 17588 DUE DATE/DATE LIMITE: 03/31/2015 ITEMIDESCRIPTION bership Fee for April 1/15 to March 31116 / Frais de cotisation du 1" avril 2015 au 31 mars 2016 unicipal Dues Calculated with a base fee of $330..00 plus per capita fees of 56,922.97(fee population of 49,556 x 13 97 cents) AMOUNTIMONTANT $7252.97 TOTAL: $7,252.97 PAM AMOUNT/MONTANT PAYE: $0.00 BALANCE DU/MONTAINT DO: $7,252.97 247 Account Details Details du compte ACCOUNT/COMPTE: 17588 County of Oginv ON DATE: 11/27/2014 MEMBERSHIP FEES PAID BY / FRAIS D'ADHESION PAVES PAR : County of Ellgin Municipality of Bayham Municipality of Central Elgin Municipality of Dutton and Dunwich Municipality of West Elgin Town of Aylmer Township of Maiahide Township of Southwold 2011 Census I Recensement de. 2011 248 Population* 6 989 12 743 3,876 5,157 7,151 9,146 4,494 49,556 Y1Y mi,turnammamm, 111111(1111111(11111111111111,11,1“, 111111111111111111111111100000000000111111111111111111111111111111111111111111111 111111111111111diddiddldlddfidddidd,p,p,1,1„„„„„„„„ 1111 111 1111111111111111,11111H0111111111111011111111111111111111111111111111111111111.. 1111 11111111111111111111 1111111111' 1111111:11.11111d Iva 5, • (ID L E E O cc Li) (1) E u0 cn L o O 76 03 0 a.) c\I 0 CC) (0 0 0 (1) CO 11) CD -1 \.„ i.....,!•. ,c,',",',..,?:•• •:•:: L''' • ., . , . . . 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C)) '),.....).)) , ,,5)) : f„) .'.' yj (,.1, saflOL rnNW 2014 December 9 County of Elgin 450 Sunset Drive St, Thomas; ON NSR 5V1 Dear Mark McDonald Laura Eltioit Director of Education and Secretory 11 zU14. „ar r„imr SERI/4E3 Re: Thames Valley District School Board (the "Board") - Surplus Space Available tor Co-operative Undertaking The Board has identified the spaces listed in Schedule A attached, in its facilities also listed in Schedule A attached, as being surplus to its current needs (such spaces being hereinafter referred to individually as an "Available Space", or collectively as "Available Spaces"), n accordance with the Board's Encouraging Facility Partnerships Policy (the "Policy", which the Board developed in response to the Ministry of Education's Facility Partnership Guideline, the Board is prepared to explore the possibility of co-operative arrangements for such additional Available Spaces with appropriate interested parties. Recipients of this letter should note, that any such co-operative arrangement will be subject to the Policy and its related procedure (the "Procedure") Without limiting the requirements of the Policy and Procedure, it should be noted that any such co-operative arrangement would be subject to the following: (a) any party (the "Third Party") interested in such a co-operative arrangement agreeing to be bound by and to observe all of the policies and procedures of the Board, generally; (h) the Board being satisfied that the co-operative arrangement would not compromise student safety; (c) the Board being satisfied that the co operative arrangement is compatible with the Board's student programming at the respective Available Space; (d) the Third Party agreeing to pay and satisfy any costs involved in any renovations or modifications which might need to be made to the Available Space, and any contiguous areas, for purposes of such co-operative arra,ngernent. The Board will also want to be satisfied that the Third Party has the financial ability to sustain its ongoing operations in the Available Space. Furthermore, it should be understood that the Board shall have no obligations whatsoever to agree to or permit any renovations or modifications to any Available Space and, to the extent that the Board agrees to any renovation or modification of any Available Space, the Board will control and oversee all aspects thereof: te) any co-operative arrangement shall provide for the reimbursement of the Board for its operating and facility costs In respect of the Available Space; (f) the Board's being satisfied, M its absolute discretran, that the Third Party is suitable for purposes of entering into a co-operative arrangement with; Thames Valley District School Board - Organization& Support Services - Business 1250 Dondos Street, P.O. Box 5888, London, Ontario N6A 511 Tel: 519-452-2000 fax. 519-452-2254 website; www.tydsh.co We build each student15 torrid+ row, every day, 254 (g) the Board's being satisfied, in its absolute discretion, that the Third Party is able to acquire and maintain appropriate insurance coverage in respect of its use of the Available Space; (h) the Board and the Third Party entering into an appropriate agreement for the contemplated arrangement, in form and substance acceptable to the Board; and (i) the Board being satisfied that the proposed undertaking of the Third Party shall be in compliance with all applicable laws, including, without limitation, municipal zoning and other by-laws. Recipients of this ietter should understand that in selecting a Third Party to enter into a co-operative arrangement (to the extent the Board is prepared to do so), the Board will give priority to Third Parties that advance co-operative arrangements which the Board determines provide the greatest overall benefit to its students* The Board's decisions in this regard shall be determinative and the Director of Education shall have absolute discretion to determine the eligibility of any interested Third Party. To the extent that you may be interested in exploring whether a co-operative arrangement can be achieved in respect of one or more of the Available Spaces, please submit an application to the Board's Director of Education at the following address Thames Valley District School Board 1250 Dundas Street East P.O, Box 5888 London, Ontario N6A 5L1 Attention; Director of Education our application should detail the various aspects of your proposed arrangement, together with your views as to why such arrangement is compatible with the Policy and is otherwise of value to the Board, its staff and students. Sincerely, Judy Berkin Business Services Officer Thames Valley District School Board Encl. 255 SO kik A Arthur Voaden S.S., 41 Flora Street, St. Thomas N5P 2X5 West. ]Elgin S.S., 139 Grah.a.m Street, West Lome .N01.... 2P0 256 CORRESPONDENCE January 27, 2015 it• for Infor ation (Consent Agenda). — (Attached) 1. Melanie Knapp, Corporate Administrative Clerk, City of St Thomas; a) Advising of City of St, Thomas Council's 2015 Dispute Resolution Committee appointments, b) Confirming County's appointment tc the Green Lane Community Trust Fund 2. Gabriel Israei, Vice-President, Strategy & Operations, Parachute Preventing Injuries Saving Lives, with a letter of congratulations on re-designafion as a Canadian Safe Community. Jeff Yurek, MPP, Elgin-Vliddlesex-London informing Co ncil of his request to the Minister of Agriculture, Food & Rural Affairs to review Ontario Municipal Partnership Fund (OMPF) reductions and to provide 3-5 year projections of OMPF funding for municipal budgeting purposes. 4. -Ion. Bob Chiarelli, Minister of Energy, with an overview of the Ontario government's local energy planning initiatives. 5. Thank you from the Believe In a Cure, Walk for Lou Gehrig's Disease Team. Doug Reycraft, Chair, !Municipal Ernpbyer Pension Centre Ontario (MEPCO) seeking continued support in 2015. 7, Carolyn Kuntz, Director Health Promotion, Elgin St, Thomas, Public ealth with information on 2014 Nutritious Food Basket annual survey. o rd Responses to Elgin County Library's concerns regarding vailability of electronic content to public libraries from: a) Hon. Michael Coteau, Provincial Minister of Tourism, Culture and Sport b) Hon, Shelly Glover, Federal Minister of Canadian Heritage c) Anthony Durocher, Deputy Commissioner, Civil Matters Branch . Western Ontario Wardens' Caucus (VVOWC) Press Release announcing Chatham- Kent Mayor Randy R. Hope Acclaimed as Chair of Western Ontario Wardens Caucus. 10, Nor ,a :ryant, Clerk, Municipality of West Elgin, with a resolution supporting the reinstate ent of mandatory long-form census, 11, Ministry of Education Proposed New Process for Schoo l Closures with resolutions of concern from: a) The Municipality of West Elgin b) The Township of Malahide c) The Municipality of Bayham d) The Township of Southwold 257 12. Brenda Gibbons, Administrative Assistant, Municipality of Bayham, with resolution approving Class EA Notice of Commencement. 13. Peter Kattarian, Director, Ministry of Health and Long-Temi Care with information the Enhanced Long-Term Care Home Renewal Strategy., 258 Wen eil Graves CAO/Clerk ML, 4fit P.11YP m, h, Office of the CAO/Clerk P,O,Box 570, City Hall St„ Thomas, ON N5P 3V7 Telephone:(519) 531-1660 Ext 4122 Fax: (519) 633-9019 545 Talbot Street P 0 Box 520 City Hali , St Thomas „„ Ontario NSP 3V7 December .1111', 2014 County or El n. 450: Stunset 111/riv:c St, Thornas„„ ON NE.5.R. 5'71. Atte:a:tip:It ; Marla Moll)o 11.1.A.11 2015 Ap,otritirteut s ... "spate Resolution Con Dear :1' ,„.r, McDonald: ittae 1 Please 'he advised that Eft the Deeenther 8th. 2014 meeting Chanci.1 of the Corporation of the City of St,. 7.11hontas appoin.ted Alderrnatt „Jeff ,Ktahter„ Jkhaartnail. Joan I:qul and Alderttran Murk 111 ind In to 1.he Dispute 1.Zesolu:tion Comtnittee. AL,DE1,84,AN JLFF K.1.91:1LER '9' Padtion Street, \5l. 5 S 8 (3 8-6401 jkoitterriaUsttacanas.e.a. Al11 1.1t)AN RY1S4A,111, 1'74 11,ake .194„argare1 , Trailal'45R. 037 614-8897 catnat8, rytatil1714sithorn.as A.11,DERMANIVLARE.11111S11,11N1 14 Wndcniicr Phee 3)45P. 6113 671-4554 tut inlin.:43s1:thonnas.ca. If you have any quest ions, please .feel, free to conaet me tit the number above, Sincerely, Melanie .1(..nimp C:',rrrparate A(11Itimistrative C1lerk .A:Iderrnan Kohler Aktervitati Ryla at Alderman Tulin 259 Wendell Graves CAO/Clerk ^ ry 11,Alh*Viti!tl,00 1111 e Erf ST. THOM AS Office of the CAO/Clerk P.O. Box 520, City Hall St. Thomas, ON N5P 3V7 Phone, (519) 631-1680 Ext, 4122 Fax: (519) 633-9019, 545 Talbot Street . P.O . Box 520 . City Ha St. Th rns . Ontario N5P 3V7 January 16, 2015 Green Lane Community Trust Fund Attn: Michele Lant„ Township of Southwold Via Emai.1: mlani@southwold.ea Re: Elgin County Appointments 2015 Dear Ms. Lant: Please be advised that the Council of the Corporation of the City f Si Thomas passed the following resolution on January 12th, 2015 "THAT: Council confirm the appointment of Councillor Dave MeittL o th 3reen Lane Community Trust Fund for 2015." Should you y questions, pleasc eontat myself at the infbrrnation above. Sincerely, Melanie Knapp Corporate Administrative & Accessibility Clerk cric K. Thompson, County of Elgin, Via Email: kthorn son 260 curt •0 County of 'Elgin Office oldie 'Warden Administrative Services 450 Sunset 'Drive St Thomas" Ontario N511 5V1 December 8„, 2014 Dear 'Warden Marr; am very pleased to write this letter as confirmation that St. Thomas 1.F,1gin'S application for re-designation as i Canadian Safe Community has net ad the requirements and is successful, On behalf of Parachute, our Provincial Lead Barry King, and all Designated Canadian Safe Communities, we offer our sincere congratu tuts! Parachute applauds the great work yotr Safe Community has done to promote safety and injury prevention since your designation in 2004, am certain Ill Ea the hard work of your Safe Community Co-Chairs, Stacy Wraight (Al2henner Society Elgin-St. 'Thomas) and Kelly Farrell (Red Cross), in partnership with your impressive leadership) .tanle and your community at large, wid support your COntintied SUCCUSS OS 'die 371' designated Safe Community in Canada. Your identified priorities of motor vehicle collisions, falls„ and .self-harmisuicide are reflective of key injury issues .faced nation-wide, As you are aware„ injury is the lending cause of death for Canadians under the age of 44. St, Thomas-0,0's continued participation as a designated Safe Community is an important part in ensuring the safety and well-being of your citizens. Si lice rely, GabrieHsrael Vice-President, Strategy & Operations Cc. Stacy ‘Airaight. and Kelly Farrell, Co-Chairs, Safe Communities St, Thomas-Elgin ijiivtahq oro . H, • 41". rhutLv,..A Fll'it11111)1 261 Drawl() LEGISLATIVE ASSEMEtY e December 1,2014 11.11 If re MP Elgin-Middlesex-London I Ion. Jeff Leal, lvtinister of Agriculture, Food et Rural Tairs 1 I '11 Floor, 77 Grenville Street Toronto, Ord A rio M7A I B3 Dear Hou, )'ea 1. Queen's Park efffee; Revd 114, Logi' sla(i4A Queen's Park Tormte, (111113110 AtrivtA9 Tel. (410 325-39G5 Ilex: (410 325-8 11 -mail: Jeff*: irek@pc,ola,ord Coirtsliku,eacy Office! 1[{i falbt Sr,,, &Me 201, West. Mug 51 Pow, (Wale 115P 1E2 Tel (5191, 621•0666 HI Free 1-800-2.66-7628 Fax (519) 6314178 ElEalE OISE iliEtEgIEE „ola.arg 1 am writing you today in folio IN-1J o to lily question in the legislature last week regarding the reductions in the Ontario Mittnicipal Partnership Fund (OMPF) that many municipalities in my riding are ex perien e n g, Sines 2014 the following municipatities have experienced drastic reductions in. their OMPF allocation; Municipality of Duttort/Dunwich lost $ 172,700 'Township of South wold lost $108600 uric l pal ity of Central Elgin lost $113,400 County of Elgin lost $301,000 Municipality of 'Maines Centre lost $174,000 This equates to a 20% decrease for each of the above listed municipalities. 'Flits Call farther be illustrated if you add up tile reductions since 2014 across the County of Elgin which equates to $1 1million. Ministe.r, your own wcbsite states "The 2015 OMPF has been designed to increase targeted support to those municipalities with the rtiost challenging fiscal circumstances." ilowever, this doesn't seem to he the case ti-ir municipalities in my riding. Elgin County has consistently been denied funding from the snaail rural and northern infrastructure ftmd, to help replace the water line to Port Bruce and East Igin. l'he water line is about 20 .feet from falling into Lake Erie due to erosion, The Township of Southwold has lost over 504 of their tax base When Ford clos,cd, in 'which local council responded by announcing taxes will rise by 45% over the next 3 years to ,conipensate. Another municipaiity was mandated by the Pylinistry of Environment to upgrade their water system yet their funding application was also denied. 262 Minister, your government clairns that you are uploading costs equivalent to the cuts ho \Never,. the municipalities in my riding cue not seeing this. Municipalities mead predictable funding so that they can plan their budgets accordingly however; thLs is made increasingly difficulty when your goverment eut StOmi Ilion more than you originally stated, which has left municipalities scrambling to adjust their budget due to your shortfalls, On 'behalf of (he municipalities in my riding 1 wolltik like to request that your ministry review those municipalities that have experienced drastic cuts. 1 would also Like to request that your ministry provide municipalities with a 3-5 year projection of their OMPF:' .fimeting to allow them to plan their budget accordingly, 1 thank you in advance fbr your time and consideration in this matter and look hrward to your .respo Si ncerel 1 Jeff )(lir k, MI'P, Elgin Middlesex-1,ondon County of :Elgin Municipality of 1:batnes. Centre Municipality of ..Dutton/L )unwich '.-lownship of Sotaltwold Municipality of Central Elgin 263 Ministry of Energy Offic of the Mirfi;ter 41 Floor, Hearst 3 look 900 Bay Street Toronto ON lry17A 2E1 Tel.: 416-327-6758 Fax: 416-327-6754 December 12, 2014 Mr, Paul Ens Warden 450 Sunset Drive St, Thomas ON N5R 5V1 Dear Warden Ens, Ministere de l'Energie Bureau do 16111We 4" ,etage, edifice Hearst 900, rue Bay Toronto ON tkol7A 2E1 Tel, 416 327-6768 416 327-6754 L111 t4 ."."'" 'Sk• • • • •'•[° ;;;.„.• dlOW LIEC 2 2014 EIGiN SENViCE3 w'r .„Whigaqa,A MC-2014-2459 Please accept my sincere congratulations on your recent election victory. I wish you much success in your role and look forward to continuing a strong working relationship with your municipality en our shared priorities and interests. The Ontario government is committed to building a cleaner energy system in a way that respects C0111M U nities. The collective success of our municipalities is critical to the success of the province of Ontario. Municipalities have made it clear that they want a, stronger voice and the government has taken steps to make that happen. I would like to take this opportunity to provide you with an overview of the initiatives Ontario's government is taking to give municipalities more information and control around local energy planning. Regional Plan in One of our highest priorities is continuing to implement Ontario's 2013 Long-Term Energy Plan (LTEP). The LTEP reflects the most comprehensive consultation and engagement process the Ministry of Energy has ever Undertaken and balances five principles that will guide future decisions: cost-effectiveness, reliability, clean energy, community engagement, and an emphasis on conservation and demand man gement before building new generation. Regional electricity planning and siting is a key feature of the LTEP. The cornerstone of regional electricity' planning is an open exchange of information and engagement with municipalities, Aboriginal communities, stakeholders and rinemberslof the general public. in Ontario, this will include better community outreach, early and often, while providing local governments and communities a greater voice in the planning and siting of energy infrastructure, 264 -2- Improvements to regional electricity planning processes will support implementation of the 2013 LTEP. As outlined in the LTEP, regional plans will promote the principle of Conservation First while also considering other cost-effective solutions such as supply, transmission and distribution investmants. Changes introduced by the Ontario Energy Board (CEB) in 2013 formalized tie regional planning process by ensuring that transmitters, distributors, the OntarFo Power Authority (OPA) and the Independent Electricity Systems Operator (IESO) work closely to identify solutions for regional electricity needs and encourage greater municipal involvement and public participation. To make sure their voices are heard, municipalities will be asked to actively participate in electricity planning and siting activities. There are 21 electricity regiens in Ontario (see the IESO's Panning Regions map at wwwlescecaiontarioenergymap/defaulthtm), each of which will be assessed every five years, or sooner if needed, Planning is already underway in nine ©f the 21 regions and planning in the remaining 12 regions will begin over the next few years. This is your opportunity to work directly with the OPA, key electricity stakeholders and the public to contribute to planning and identify the right solutions for your communities. 1 encourage you to visit the OPA website at www,powerauthority.on,cafpewer- planning/regional-pianning to iearn more about current and upcoming regional planning processes. Large Renewable Procurement In June 2013, I directed the OPA to replace the Large Feed-in Tariff (FIT) program with a new competitive procurement process to allow for the consideration of future contract awards for cost-efficient and well-supported projects. I asked the CPA to work with municipalities and Aboriginal communities to help identify appropriate siting requirements for renewable energy projects. The new Large Renewable Procurement (LRP) process will provide municipalities with a stronger voice going forward and additional opportunities to participate in the development of renewable energy projects. The process includes an initial Request for Qualifications (RFQ) to qualify applicants, followed by a Request for Proposals (RFP) to evaluate projects, which can only he proposed by qualified applicants. We remain committed that this LRP will require developers to take into account local needs and considerations before, contracts are offered, Engagement activities in LRP are intended to initiate early relationship-building between developers and municipalities, and provide an early opportunity for municipalities to advise of local needs and considerations to inform project design. _confd 265 As part of the OPA's extensive outreach activities to inform the development of the LRP, it developed preliminary sets of RFQ stage evalluation criteria and possible RFP stage components. These and other related materials were discussed with a wide variety ef stakeholders and communities since August 2013. Outreach activities remain an important element of our work. The CPA has completed the RFQ stage of the LRP, which qualified applicants based on their ability to meet a set of mandatory requirements focused on past development experience and financial capability, Only qualified applicants will be eligible to participate in the upcoming RFP. The qualified applicant Ilist is available on the OPA website at www,powerauthority,on,calsitesidefauiefilesipagefILRP-1-RFQ-Ouallified-Applicant-List,pdf. On November 17, 2014, the OPA posted the draft RFP and contract for public review and comment on their website until December 19, 2014. Engagement is central to the draft RFP: municipal and community engagement are proposed as mandatory requirements, with additional rated criteria available to developers that further engage and receive municipal council support and/or municipal benefit agreements for a proposed project. For latest updae-s on the LRP program, please visit the OFA's website at vvvvw.power authorityon,cailarge-renewable-procurement. The government is committed to achieving its renewable energy targets, while ensuring that municipalities have a stronger voice in future renewable energy development, Proponents interested in developing a project under the [AP will be engaging with municipalities to take local needs and considerations into account, For projects that are currently under development, the Ministry of the Environment and Climate Change's Renew ble Energy Approval process requires developers to ensure multiple opportunities for local communities to provide input during the planning and approvals process for wind, solar and bioenergy projects. A minimum of two public meetings must be held about these proposed projects. The Class Environmental Assessment for Waterpower Projects allows proponents to assess the potential effects to the environment using best available information in order to make an informed decision about how or whether a project should proceed. This process also includes opportunities for community and municipal input. Municipal Energy Plans In the 2013 LTEIP, the province committed to putting conservation first, Putting, conservation first means ensuring conservation is the first resource considered before building new generation and transmission facilities, wherever cost-effective. Conservation is the cleanest and cheapest energy resource and it offers consumers a way to reduce their energy bills. ..,/cont'd 266 -4- To continue our efforts to put conservation first, our government is supporting local community energy planning and engaging municipalities through the Municipal Energy Plan (MEP) program, Launched in 2013, the MEP program supports municipalities' efforts to better understand their ocal energy needs, develop plans to meet their goals, and identify opportunities for energy efficiency and clean energy. MEPs will help municipalities: • assess the broader community's energy use and greenhouse gas (GHG) emissions; • identify opportunities to conserve, improve energy efficiency and reduce GHG • emissions; • consider impact of future growth and options for llocal clean energy generation; and • support local economic development. This past summer, 1 announced that Ontario would begin accepting MEP applications on an ongoing basis for two funding streams: • Development of a New Municipal Energy Plan: Successful applicants wilt receive 50 per cent of eligible costs, up to a maximum of $90,000. Enhancement of an Existing Energy Plan: Successful applicants will receive 5C per cent of eligible costs, up to a maximum of $25,000. II encourage 'municipalities to apply to the MEP Program. You can review the program guidelines and application form at www,energy.gov.on.caientrnunicipal-energyi. You can also get answers to any questions you might have by email at MEP@ontario,ca, Broader Public Sector Energy Reporting and Conservation and De and Management Planning A regulation (wvAv.elaws.gov.on.eathtmlisourcefregs/english/2011/elaws_srciegs_r11 397 _e.htm) carne into force January 1, 2012 that requires broader public sector (BPS) organizations, such as municipalities, to report on the energy consumed and greenhouse gas emissions in their facilities on an annual basis starting July 1, 2013 and to develop a five-year energy conservation and demand management plan (CDM) for their facilities starting July 1, 2014. Under the regulation, broader public sector organizations must make their annual energy reports and five-year energy CDM plans publicaily available on their websites and in hard copy, Public agencies will need to post five-year energy CDM plans starting in 2014. Plans must be updated every five years beginning in 2019. In 2014, 90.5 per cent of municipalities reported their annual energy use and 77 per cent indicated they have developed a five-year CDM plan. This compares to 93 per cent of all broader public sector organizations submitting their annual energy report and 82 per cent indicating they have developed a conservation and demand 'management plan. .,./cont'd 267 The Ministry of Energy is currently consulting on proposed amendments to the regulaton. These proposed changes are intended to simplify the reporting process for BPS organizations, improve the quality of the data being submitted a d ensure continued reporting. The Ministry posted a plain language description of the proposed changes on the Environmentai Registry on November 26, 2014 for a 45 day public comment period. The Environmental Registry can be found at www.ebegov.on.cai. The comment period will end on January 10, 2015. I encourage you as head of council to ensure your municipality meets the requirements of this regulation. In addition to helping municipalities manage their electricity use and costs, energy reporting and conservation plans will also inform the Ontario government about energy use in the broader public sector and help Ontario to develop and enhance policies and programs in the future. The Ministry of Energy has made the energy consumption data submitted by broader public sector organizations in 2013 publicly available on Ontario's Open Data website at wwvv.ontario.caigovemmentigovernment-ontario-epen-data, Energy East On October 30, 2014, TransCanada PipeLines Li ited filed its application with the National Energy Board (NEB) to develop its proposed Energy East pipeline, which would carry Alberta crude oil across Ontario into Quebec and onward to New Brunswick, The prcject would have a total length of approximately 4,500 kilometres, with about 2,060 kilometres of natural gas pipeline converted to oil service and an additional 104 kilometres of new build oil pipeline in Ontario. As currently proposed, the project involves converting, from natural pas to oil service, the portion of the TransCanada Mainline that runs across the prairies and Northern Ontario to North Bay and on to Cornwall, in addition, there would be new ail pipeline construction in Aiberta, Ontario (east of Cornwall), Quebec, and New Brunswick. The NEB is currently reviewing TransCanada's application to determine the completeness of the filing. The NEB expects to complete its review no later than the second quarter of 2015, at which point it will issue a Hearing Order, The Hearing Order will detail the NEB's regulatory process and timelines, The NEB will then have 15 months to complete the hearing and provide its recornmendaticns to the Federal Cabinet which will have three months to review and make the final determination. The people of Ontario have important interests at stake in th proposed Energy East project and the province intends to intervene in the NEB's regulatory process. Given the significance of TransCanada's proposal and to ensure Ontarlans have the opportunity to express their views, I've asked the OEB to complete a report, and to engage with municipalities, First Nation and Metis communities, stakeheiders and the public to ensure this project is safe for the people of our province, the environment, and beneficial for our economy. /cont'd 268 -6- We initiated the OEB process to hear directly from communities. In additicin, the technical experts engaged by the OEB will help inform Ontario's position on critical matters such as pipeline safety, environmental impacts, and impacts of Energy East on Ontario's natural gas consumers. The province's perspective on Energy East is that the reliability of Ontario's natural gas supply and ensuring the public safety of Ontarians are non,- negotiable issues. The second round of meetings with the same parties will proceed over a 2 week period beginning in mild-January 2015. The OEB provides regular updates on its website regarding community meetings. At this time, the expectation is that the OEB's final report cn Energy East will he available in the late first quarter of 2015. I believe that these initiatives and activities demonstrate the Ontario government's sincere desire to work with municipalities on energy issues. We have made important changes to increase the role of municipalities in the devajopment of energy projects so that, together, we can fulfill the vision of the 2013 LTIEP. Cnce again, please accept my congratulations and best wishes for a successful term of office. Sincerely, Bob Chiarelli Minister 269 'No B11 1 St7 Oa' 1117 Nyink got Als- 11,7 ' * Believe in A Cure Walk for Lon Gehrig's Disease 4 t (icy ina lank You So Much. 11 ,t4 1;2 Dr. IN/IIIH,-14, • I 11!--0:4 ohrihtl„ (or , • I mH fit"ul -1-111;A:r.11,i‹."•: 1.11. (i (.4 Have a Very Merry Christmas and a Happy See you in 2015! 270 tt. Year. i1. i1 :Arl4cr --4,• hdrI.T.I. • . ,h,11',:o),--141", • ._ ,..-1 . .,. ;lc Lig ,,•'t i Lt,„... 'hcli(!v(.' ,'"\r'i ••.'...,,,"•4J- CIIII; -Ih.'1,..... I:1 e i._'" 1-,1(---,47),-, . • 1: :COO 4. , t't L1.4 oh g 41$01)14 t Red, 14.1ff MIJI Clio 4 loyrit Finss 11 CANT, Heads of Council: ','141U-1:1111E STili te;:k December 3, 2014 In mid-August of this year, the OMERS Sponsors Corporation (SC) Board undertook a review of the 2011 Primary Plan, Statement of Plan Design Objectives and Strategy (SPDOS). The purpose of the review was to increase the effectiveness of the SPDOS as an approach to strategic plan design and funding, The MEPCO Board undertook work and provided significant input, to the AMO SC employer representatives during the course of this review, including ideas related, to the operation of a contribution rate cap, temporary benefit reductions and the establishment of a reserve, all actions which have been consistently advocated by MEPCO, The SC Board negotiated and worked together to reach approval of a new, more meaningful Funding Management Strategy*, whichloutlines how benefits and contributions will be modified as ihe OMER'S Plan cycles, over time, through periods of funding deficit and surplus funding, Key elements of the strategy include a cap on blended' contribution rates at 22,6% (113% per side), provision for benefit reductions for rate increases above 21,5% and the priority establishment of a reserve once the OMERS Plan is in surplus. The Funding Management Strategy is a major step forward in securing MFRS Plan stistainabitity and in providing greater certainty to municipal governments anO other employers, and employees, in managing their budgets, 11...ttp..10...YPANY,Prngl.55i,„conlPtan.(. tlangft.atUrsteratan01" Our key assets in OMENS initiatives and governance are the four AMC) appointed representahves on "rh,e OMERS Administration (AC) and Sponsors Corporation (SC) Boards, 11 is essential that our SC representatives have the strategic and technical tools and advice required to advance municipal employer interests in plan design matters, Municipal sector support for MEPCO makes this possible, enabling A 0 representatives to have the greatest impact in OMERS Board discussions and to communicate effectively municipal constraints and perspectives to other plan sponsors. The 2013 MEPCO Annual Report is posted on the MEPCO website VVVIANIII11e1X0,()). I would urge you to visit the website and to follow MEPCO on Twitter to keep up to date on OMERS matters and other public sector pension developments. All municipal employers benefit from MEPCO's efforts and that is why we count on your continuing support. The per capita rate in the 2015 MEPCC invoice has been held at $5.25, unchanged the last two years. Invoices aie based an employee data now provided to MEPCO directly from OMERS. If you have any questions about MEPCC activities, please do not hesitate, to contact Pat Vanini, President, MEPCO at (416) 971-9856, ext. 316, or 'Bruce McLeod, ext. 350. Yours truly, Doug Reycraft. Chair, MEPCO Board cc., CA0s, Accounts Payable staff 200 NI mtvetE;r....t1, 4 i t B01.... Tttrowttct K1511-1:31,113 yv1 6,6,0„1"r"tl6,13Cti.C,',;',"I (.!.';','0 I n U(')•Ii7 1 16'..,J 4 "1,6, ':!1;61„, B 56 1 x ;1,13, 6 91, Tot t'ttto, 426..13!.527 WW1 11 i pi% , -01" pal rn„„ploy( Pension Centre iontario Municipal Employer Pension Centre of Ontario ZOO University Avenue Suite 801 Toronto ON M5I1 3C6 016)971-9856 Exit, 344 BM To. Elgin, County of Accounts Payable 41510 St111.Set Drive Thomas ON NR 5V1 Page 1/1 Invoice MC001719 Date 14/1 /15 Purchase Order No Customer ID Payment Terms 01130 11 O,aribilty i 301 2015 Empiosoee WitmicipaI Contribution Description , unit price UPDReceilPt $5.25" Ext. Price 51,580.25 HST Number: 82963 6414 RT0301 Quantity equals number of employees in OMER'S as. reported by 0.riekERS. 272 Subtotal SI ,580i 25 HST - Federal Portion $79.01 HST Provincial Portion $126.42 To I FIST $205.43 Total invoice SI ,785.68 Payment Received $0.00 Total Due $1,785,68 December 16, 2014 DearlAlarden & Council Mettibers„ 11e: 2014 Nutritious Food Basket ELGIN ST, THOMAS PUBLIC H 6 1, 6066, ' r 111 nutritious, diet.is found ittional for overall health and wellibeing„ optimal growth, and cognitive development There is strong evidence of a direct link between poverty, poor health and kiod, security. People i.vho are food insecure are unable to aftbrd the healthy food that they and their nullities need. Children who experience multiple episodes of hunger over time are inore likely to develop chronic conditions. Adults who are food hisecure are more likely to have poorer physical, mental, arid social health and suffer fir0 111 ltiple chronic conditions including depression, diabetes, heart disease and hypertension.„ Food insecurity is an impo.rtant social and public health, problem., As is m.a.ndated for all Health Linits across the province, Elgin, St, Thomas Public Health conduck the Nutritious Food Basket (NEB) survey annually.. The NEB survey is a tool used to monitor the affordability and accessibility of food by relating the cost of healthy eating to individual and family icones. The 2014 F. results reveal the cost for healthy eating has increased „3.9% over the last year, raising the weekly cost to feed a family of four in Elgin Si l'Ihomas to S192„40. The resuits show that i f this family of tbth'' S living on social assistance,. they vtd/ould. require an estimated g4% of their income to pay for flood and .rein alone. Low-income households as depicted by this scenario have no choice hut to redirect money set aside for food to pay Ildr other non-discretiowary expenses such as utilities, child cat ti, transportation, and . medical costs. The NH results, continue to dernon s irate year after year, based on local household income/expense scenarios, a healthy diet is out of reach for many families and individuals in our community. Accompanying this letter 1:<i two handouts that illustrate the reality of food insectirity in Elgin-St. Thonlas, ,specifically highlighting the seettarkis for a family of four and for a single ,male„ both receiving SOC assi stance well, please find an updated Food Acces.s Guide for l'31.gin County., 'these resources aiong with more information about food insecurity and other social dettrthipants .of health can he found on our wchsite NA/i IVY W igjn ilea I Lit Yours Sincerely, Carolyn Kuntz, Director Ilealth ..l)romotion 3. • ••-• Eigir» Si.. Dina s Pith4c; ith 1230 Talbal Siireelt, St, Thomas, CM iNtiP Pliportw 5 t 9-633-990D 1 alI a 1 '47322-0096 Fax, 519-633-,0468 wwwdeigin he alth„on Foc insecur tY = not occes,i, JR, of Elgin SL Thomas households do not hove access to healthy foods _r 010 YOU KNOW... i. Food insecurity and income are closely I linked? eo fo()ds of individuul.,,, in I 111-0111U nre in the iow income brocket. Amount it costs to feed a ftiITIy of four per month. income etc. family of four an Ontior Works, 2014, How can we i•••„, , •-, „„„ re — ( -ul , u'irket rent 44-4i three _ „froom or. wt. 12111114M1 33" Amount !c2fl . over for: -childcare -transpoTtoten -clothing -school supplies er-. VIP 4:;,, [Tr n 41G If IF , noi MIN DID YOU KNOW... r— Food insecurity am income are closely linked? of Elgir 51 Thomas households do not have access to healthy foods $721 . of a sing! ntorio Works, of individuals in Elgin St_ I riornos are in the low income bracket. Amount lit costs t feed in single niIe pe rnotJh. 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" CU C co © E> Y © a c w© ©o C ' c U c 0 cu © © C aae a_ a. 73 f L — con o c 0 Z • ©^ • as VIII II', coa 0 es Ea) • N E T ▪ c 2 D co tao 0. c., d ('Y) c+6 ri I E c© 0 co E Q • 'C Cr) E ° co (0 0 0 O 2 aoi • • ocol N 0 en E` ig > E CO 0 0 „C E B. -• • 0 0 v 0 E E E +K • dew E Q fo.. © p �+ cD EU (Si In E•c co M—' C p C©© v 0' E 0 6 E c6 c E Community St. Thomas and Central Elgin 0 0 11.) 2 2 Li 2 u_ 2 u_ 0 c w 0 :Co 0 Open to Everyone w Open to Everyone 519 - 631 -2414 Q) 0 c 12 2 k 0 co 2 c 11 :30am — 12:3Opm Open to Everyone z 0 c CO ui uc3 -5 a3 E TE1 r 0 -c 0) LoCO LO els Church Open to Everyone c. c • w c • = O a) Open to Everyone E 0 E • 0. LL 0 9 c) LO c c 1— 0 519- 631 -7000 0 • 0 0 0 0) L** • c 0) 0. 0 0) 0, 0 0) LI 0 LL Youth aged 12 to 18 c. Every Thursday at 6pm Every Tuesday 9:30am to 11:30am 11:30am — 1 :00pm Monday to Friday 0 0 co- CD RI C < (/) Opm Destination Church 519 -207 -2676 O 0) e) 0) b E co. (0 0 co ort 0) ci) CO GO u c E E • c Qw c O 0) 0I Talbot Teen Centre CO o • E a) 0 0 1- Grace Cafe 519 - 860-2513 Q.. 0 E R3 0 c) r c 0 a 03 LL z 0 u) c E •W L 0 E E to E a) E a U 0 C 0 CO C. C J ") 0 C 'C$ C) 2 > N C 0 • E • co a Monday to Friday c 0 2/) (6 0) *Call the office for more L • 0., 0 0 C ¢l) C > E ca p 0 > 0 E 0) 0 d) f p Y .0 Co J CO LL O CO N CO N sin 111010011010iooi 011100 000100101110110000 i1 H� 1018 s11 Er 110 � I 0 a) LL 0 0 St. Paul's Church o 0 o cl o I) E 14 2 Q. :111111111,11)H111'111Mmithyouoir m 0110h II 111'0101 " """" ' 1111111 111111111111 11 111 LIIII 11111 11111 11111111 11111111111 11 11111111111111111111 11 Cp 11 VI1 io 1100 10 i9 0 11 ■ I lull 1111 111 III 000000p000000 oom caa o 0 0 0 Z w v Z o U E X L o_ > U) o .7r al v N C a, N r = c$2 . >'y qm 7 a N' 0 0 0 c- c w 2 a 0. 0 to -0 C O 4-* 47; 0. C1) C C.) O 0 < C 0 a.*" w c. (1) 0 0) 0. 0 a cp C 00 (t/ Dine & Games 0 ai 0 c _1 (0 I 2 a) cO C5) C CNI c\I — Go 0< ees vary per event co E 0 0 4- U) r4- c:) co OD CV •0 N- CV c a) co w O 0 0 0 (3) -c) co E i+ . 1. +a co ou > a E 00 a) D LL. 0 • 0 ▪ ctis r-- c co O co co C r-- C r- x 2 Lc) w 18 $4.75/entree Can be delivered or picked up as needed n� �I u( \-\\--‘ :I" \--=^-,_\_____ ‘-‘•-•-------- ----,_____.-----= _4_,....laill_Uv.-aFKI.4-1g. -------7-----„_' Z `:`‘-‘: .,-- ___.--------- '-'----- ---7---- ------_i_____.—<---'---------- \ Community Garden Plots — Aylmer 519-765-1263 stthomascommunitygarden@hotmail.com E 0 1, 13 0 0 0 E To 0 c E E 0 a) t -a 0 a>" c 0 0 0 Need more information on Gardening? Consider joining your c Community Supported Agriculture 040 c 0 R'f w dren learn how to ecipes in a fun and ir 'a. _ C v) R) cI) N' o azs 1 E Q. 0 u) 2 1E- 0 Q. L hands on E o. Q 0 0 0 ill 0) u) 0 t N ¢!) Z C - Q toi N CO 0) C co CC) c L 0 E LL 0 cp x cri a) ca o a) If) a) 2 >- 6,, a D 0) c ca -SC 0 0(0 CO C C ID co, _c 0 c _c -0 as as a. 0) 0) c .c -0 c -0 CO 0 e L. cy, tL Z c 0 (1) > < 0 c tri E 'c :t7-- 0 o -0 E 5 a) < 4.4 06 00 CI) IJ- CO 0 519 - 631 -8820 lbotteencent 519 -768 -9986 00 .c 0 I— C.) ion on classes *Call or visit website for Ministry of 'ToUristr, IflAinIstere du 'Tourisme, Culture anti Sport cle la Culture et clu Sport MuirsIw Min istre 9th Floor, Hearst IBlock 900 Bay Street Toronto, ON IM7A 2E1 Tel (416) 326-0326 Fax: (416) 326-9338 December 16, 2014 Mr. David Marr Warden County of Elcomi 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Warden Marr: 9 Olacje, ec:Efce Hearst 900, rue Flay Toronte„ ON M7A 2E1 T1 (416) 326-9326 17616:c.: (416) 326-9136 Ontarlo 11 9010C-2014-474 Thank you for your letter regarding the Elgin County Library's concerns with respect to public library access to a-books and other electronic content, 1 welcome the opportunity to hear your views. Our government is committed to supporting equitable and accessible public library service in Ontario. As you know, the growing popularity of digital content presents many challenges and opportunities for both libraries and publishers. My ministry proudly supports both of these sectors to help them adapt and succeed in a rapidly changing technological environment. We are aware of the concerns that many public libraries have regarding the pricing,, terms and availability of electronic publications, and we are exploring the matter. As you may know, my ministry recently announced the Ontario Libraries Capacity Fund, Under this funding, the development of public library collections, including the acquisition of electronic publications, will be an eligible expense within the IT and Service Capacity component. Through strategic investments like these, we are ensuring that all Ontarians have access to high-quality services and information. Than you again for bringing your library's concerns to my attention. Sincerely, Mi Co eau Minister 297 Minister of Canadian Heritage and Official Languages Mr, David Man'. Comity of .1.1.gnnin Administrative Services 450 Simset Olive Thoinus, Ontario N R 5 V1 I :IV r : Ministre clu Patrirnoine canadien et des Langues officielles Ottawa, Canada Ki A OM5 9 2014 'Thank ,,vou for your letter' of .N cit,/ e nib 13, 2)14, regarding til v1iliIit y I electrinntic n1ciil . to public libraries. 1 appreciate yt.)1.] taking the t '111. en. Inc share your organiznaln s coAACnernS 'With q"T1C tinderst.and that officials in illy 131paament have spoken vvith representatives t)f' lIii Ottawa .Public tanbrasy and .h.anve heand firt-trand about issues related to digital content acquisitions„ \Ale recognize the challenges these issues present fo.r you and )ur in:tatrofts anti We l C011tintle tO hallow th.e matter closely given. our Government's iiiinereSt Canadiata.s" access tea Ca.nadian-authored books. Please accept: nrn),nt best wishes. Since re 1 y, ,1 ioncainife115"Stielly Glover, P,C„, Ca Bureau de la concurrence Competition Bureau 1Canada Canada DireC1i011 ger6rile des Whims Place du Portage. I 50, rot) Victoria Gatineau (Quebec) K1A 0C9 January , 2015 Cvil Matters Branch Place du Portage 50 Victoria ,Street Gatineau, Cueboc KlA 0C9 Mr, :David .'Marr Vii7arden County of ;Elgin. 450 Sunset.Drivn St, Thomas, Omani) N5r& 5V1 Dear Mr, fiilarr:: Telecoplour-Facsirniie (819) 953-8546 Tel4hone-Telephene (819) 997-1289 RE.' Provision of e.conrenr lo U:,igirt Cnnty 1,10rtaiir 'flank :yon fiat- your letter noted -.November 1 3, 2(114. reganting Elgin County Library's access to e-content. The Caampetition l'..3urelitt, as ian independent laW e nforcetnea agency, ensures that Canadian businesses and consumers prosper in 'a competitive and innoValiVe marketplace. As part of its in ate, ttie I3ureau is responsible for the administration and enforcement of tile Competition Act (the ".Ac di), as federal law dint governs itiost business conduct in Canaela. The Act contains ivii provisions aimed at preventing al.it,.1-competitive practices flora taking place in Canadian markets. You can :find infiarmation about these provisions on OM' 1,Veb8 WNW .00 an pe t ti onhu re a u .gc.c a As a statute of general application,. the Act does not provide the Contmissioner Conipetition (the "Commissioner”) with any regulatory authority to compel entities to adopt a particular course ol ("arid 11.C1 in respect of,' their activities, Rathnr„ where the Commissiorter has evidence a contravention of the Act nas occurred,. Inc :inay: take . appropriate iaction which can include making an application to the Competition Tribunal for an order to remedy the effects of the contravention, As yoa ..ntay be awar, t C" ( mksioiiin r has an ongoing investigat ion into the market for c-book in Canada. 'Further to this investigation, on IF:el,aruary 7, 2014, the Commissioner sought a consent agreement. with, antong others, iitichette Book Group, HarperCiallins, Simon & Schuster and Macmillan with the Cotrataeritiiiin Tribunal, This agreement seeks to remedy the Comnaissioner's concerns with respect to certain conduct. On. .F.:,cbtaiary 2"1, 20'114, Kobo Rakuten Ire, filed an, application. to the Tribunal to viary or reseinCI terms of the ansunt agreemerh., Tribunal has issued a stay of the CDESrein. agreement while the inatters of Kobo's application are resolved. You can find, the consent., agreement sought by 1,ne Contalissioner and certain of the publishers on the (70nitact1tkin "Tribtmial wel)site: www.et-tc.gc.ca, Canada 299 The co nsent agreeatient. does not P1 ih 11 Y action I o be taken will], res,pectto the of supply c-conlent to lil)raries; however, should 1he 13uu, fi 1 a contra veldon rf Ile Act, it will nol hesitate to take appropriate actin. As the C0111111iSSi ortels investigation. is ongoing, 1 un unable to disclose additional &tails at this time.; however,. should you \Nish lo fu.rther discus your concerns, please to not hesitate to cont act .M.s. Barbara. Russell, Competition Law. Officer in the Civil Matters Branch, at (819) 934-3115„ u inIrnRtL iO n, pursuant to section .1.03.1 of the afl y. person nutty apply to the Tribunal for leave to in 1o. an application under cc:titan) sections of thc Act..., "...1rhat1k you fair sharing your concerns with die Blireara, Yours trutty,, Anth.ony t)uroc.tier 1')eputy- Coininissicuttur 300 PRESS RELEASE ,0$ Submitted by CGraviev, Friday, January 9, 2015 Chatham-Kent Mayor Randy R. Hope Acclaimed as Chair of Western Ontario Wardens' Caucus Chatharn-Kent Mayor Randy R. Hope is the new Chair of the Western Ontario 'Wardens Caucus (WOWC), Mayor Hope was acclaimed to the one year-term at the Annual General Meeting of the Caucus in London today, Warden Tom. Bain of Essex County was acclaimed as Vice Chair. 'imm honoured to receive this appointment and am dedicated to advancing the causes of the South Western Ontario in this way — with a united voice and vision ''' said Mayor Hope. The membership of this group represents the interests of more than 3-million residents and businesses, and is a powerful advocate on their behalf. Our number one priority is the SWIFT initiative which will provide an affordable, open-access„ ultra-high-speed fibre-optic regional broa,dband network for everyone in Western Ontario. At this meeting the group identified its key priorities for 2015 as: the development of regional broadband infrastructure (SWIFT initiative — swiftnetwork.ca); and advocacy on interest arbitration and the financial sustainability of ITIUllcipalities. The Western Ontario Wardens" Caucus Inc, is a n,ot-for-profit organization representing 15 counties in western Ontario., the purpose of which is to enhance the prosperity and overall wellbeing of rural and small urban communities across the region. The members of the WOWC work coilectively to influence federal, provincial and municipal legislative, regulatory and program initiatives through advocacy, research and analysis and education. For more information, please contact Mayor Randy F. Hope, Chair, Western Ontario Wardens' Caucus & Mayor of Chatham-Kent Don Shropshire, Secretary, Western Ontario Wardens' Caucus & Chief Executive Officer, Chatham-Kent 315 King Street West, PO Box 640, Chatham, ON, N7RA 5K8; Phone: 519.360,1998 E-mail: randyhope@chatham-kent oa; dons@chatharn-kentca: Website: WOWC.C@; Twitter wowoinc 301 January January9, 2015 County of lEigin 450 Sunset Drive St. Thomas, ON NR 5V1 Attn: Warden Paul Ens Dear Sir: RE: LONG-FORM CENSUS Please be advised that the Council of be Municipality of West Elgin passed the following resolution at their meeting held on January 8, 2015: DULY MOVED AND SECONDED RESOLVED that Council of the Municipality of West Elgin is in support of a resolution put forth by the County of Elgin requesting Federal Minister of Industry to reinstate mandatary long-form census, DISPOSITION: Carried Please circulate this letter, as you feel necessary. Yours truly, Norma I. Bryant, Honl3g, AMC1 Cierk 2241 3 Hoskins Line, Box 490, Rodney, OntariorN2. 2C0 (519) 785-0560 Fax: (519) 785-0644 January 9, 2015 County of Elgin 460 Sunset Drive St„ Thomas, ON N5R 5V1 Attn: Warden Paul Ens Dear Sir: RE: NEV/ PROCESS FOR SCHOOL CLOSING Please be advised that the Council of the Municipality of West Elgin passed the following resolution at their meeting held on January 8, 2015: DULY movEn AND SECONDED RESOLVED that Council of the Municipality of VVest Elgin is in support of a resolution put forth by the County of Elgin regarding the Miinistry of Education Proposed New Process for School Closures, DISPOSITION: Carried Please circulate this letter, as you feel necessary. Yours truly, Norma L Bryant, Hon0A, XMC1' Clerk 22413 Hoskins, Line, Box 490, Rodney, Ontario NRIP2C0 Tel: (519 ) 78505�D Fax (519) 785-0644 67 Jol-in, Street South Aylmer ON N5H 2C3 Telephone 519-773-5344 Fox; 519-773-5334 www.rnalohlefeLco JanuarV 12, 2015, The Honcurablz Liz Sandals Minister of Education 14th Floor, Mowat Block Toronto, ON WA 1L2 Dear Honourable Liz Sandals: the TOWNSHIP q A proud tradition, HIDE a bnigtitdure, RE: Resolution of Elgin County — New Process for School Mos The Malah kle Township Council passed the (dewing Resolution at its regular meeting h; id on January B, 2015: THAT the County of Elgin Resolution to th Ministry of Education regarding N Process for School Closures he suppo d. If you have any co stions regarding the above, please ..,•ntect the undersigned directly. We enclose a copy of the County of Elgin's Resolution for your ease of reference, 'Yours very truly, TOWNSHIP OF MALAHIDE M. CASAVECCHIA-SOME 5, ORA., C.M,O., Chief Administrative Officer/Clerk Copy - Malahide Council County of Elgin Jeff Yurek, MPP 304 January 13, 2015 County of Elgin 450 Sunset Drive St, Thomas, ON NSR 5V1 Attention: Warden Paul Ens If 1 1 C: 1 9344 1"l4ilk. (...)11,11.1110 .NJ (5 1. ).) 2 '.17a.x._ (51 9) 86(:),-.38.1,1 11.3.ayflattrc41,...Tntyllatn ■■• ,ing, Dear Sir: Re: Ministry of Education Proposing New' Process for School Closures Please be advised at the regular Council meeting of the Municipality of Bayham held January 8, 2015 the following resolution was passed: "THAT correspondence from Elgin County regarding Ministry of Education Proposing new Process for School Closures be received; AND THAT the Municipality of Bayharn support the resolution of Elgin County. Feet free to make use of this resolution at your discretion. Yours truly i ,,, Brenda Gibbons Administrative Assistant File: A16 02015-005 305 January 22, 2015 Elgin, County Warden Paul Ens 450 Sunset Drive St, Thomas, ON N5R 5V1 Dear Warden Eris: RE: TOWNSHIP OF S.. NrITIIWOI„,,D OFFICE OF THE CLERK. 35663 Fingal iJ ne Finpl, ON OL KO one (5)9) 769-20111 Fox (519) 769-2832 Iuiil dth'Y ;49,1551S011.e 1).1t9111,5r,1 Via Email: ilenisaigiairucia Ministry of Education Proposing New Process for School Closures Please be advised that Council for the Township of Southwold, at its Monday„ January te, passed the following Resolution: 2015-01S New School Closure Process Thank you,. Yours truly • i , • egullar meeting of THAT Council for the Township of Southwold hereby confirms their support of Elgin 'County's resolution Ipassed on December 14, 2014, with regard to the Ministry of Education's new proposed process for school closures, CARRIED Laurie COMM A OrMinistrativelPlaritthry Assistant 306 January 3, 2015 County of Elgin 450 Sunset Drive St„ Thomas. ON N5R 5V1 PO Box 160 9344 Flank. stra...tFordvate„ ofitli„tio .N(1 1Y0 Tel: (51..9) 866-5521 Fax (51.9) 866-388,1 Attention: Katherine Thompson, Marketng and Communications Coordinator Dear Ms, Thompson: Re: Class EA Notice of Commencement Please be advised at the regular Council meeting of the Municipality of Bayham held January 8, 2015 the following resolution was passed: "THAT the Council of the Corpor tion of th Municipality of Bayham approve a 'Class EA Notice of Comm n nvi-nr as prepared by Elgin County's consultant to formally initiate the Class EA planning process; AND THAT Council adopt the EA Problem Statement" If any further information is required, please feel free to contact this office. Yours truly d00, , Brenda Gibbons Administrative Assistant cc: Clayton Watters, Director of Engineering Services File: IL05 C2015-002 307 Minlatir y at Health on Loag-Terra Care levestatent Brandi 1076 Bay Street, 2"4 Fldor Toronto ION: 105S 281 Tel:aril:mew 416 314,,0402 Facsimile:: 416 326-5533 JAN kvi MInlaierh ele o Seale el dee Soltis dello ague dunie Llrecilorl de l'inV89118Setilellit hens Its Immaelliisetl ens en rerill6re de sang 1875, rue Oay, 2 tage Toraelo Oil 532B1 Telephone 416 314.0462 Telecerylaur 416 326-553:3 The Corporation of the Co drily of Elgin Municipal IHOIMOS 450 Sunset Drive 31 Thomas, ON N6R 5V1 To Tho Corporation of the County of Elgin Municipal Homes, Ontario RE: Long-Term Care Home Redevelopment On October 28, 2014, the Associate Minister ,of Health and Long-Term Care, (Long-Term Care and Wellness) announced the Enhanced Long-Term Care Horns Renewal Strategy (the Enhanced Strategy) with the implementation of the following measures: • Establishing a dedicated project office to support the Enhanced Strategy • Increasing the Construction Funding Subsidy by up to $4.73 Supporting increases to preferred accommodation premiums • Extending the maximum Lon•-Term Care (LTC) licence term (from 25 to 30 years) for homes that redevelop • Schoduiing LTC homes for redevelopment ▪ Establishing a committee to review varlanco reqLIets from design standards,, The ministry has been committed to ongaging the LTC home sector throughout the process of launching the Enhanced Strategy, The ministry mot weekly with a Stakeholder Advisory Committee comprised of r presentatives of LTC home operators end associations, municipalities and Local Health integration Network (LHINs) in November and December of 2014. This Committee has advised the ministry on key elements of the Enhanced Strategy. The ministry expects to finalize the Enhanced Strategy and begin the process for scheduling LTC homes for redevelopment in 2015. I am writing to you today to Worm you that a survey Will bo distributed shortly to all eligible opi,rators to support tho ministry and the LHINs 'to develop a schedule for the redevelopment projects,. 'Your long-term care home has been Identified by the ministry as having beds that are eligible for redevelopment. .,12 308 -2- 1 look forward to beginning this next phase in redeveloping the province's older long-terrr homes. I you have any questions„, please contact me at icrjj, o,c Sincerely, Peter Kattarian Director Terrace Lodge staff South West Local Health integrated Network Ontario Association of Non-Profit Homes & Services for Seniors 309 COUNTY OF ELGIN By -Law No. 15 -02 "BEING A BY- LAW TO AUTHORIZE ELGIN COUNTY TO ENTER INTO A ONE YEAR PILOT WITH GRAHAM SCOTT ENNS TO PROVIDE INFORMATION TECHNOLOGY SERVICES" WHEREAS Section 5(3) of the Municipal Act, S.O. 2001, Chapter 25 as amended grants municipal power to exercise its capacity, rights, powers and privileges by by -law; and, WHEREAS Section 8(1) of said Act confers broad authority to municipalities to govern its affairs as it considers appropriate; and, WHEREAS Section 9 of said Act confers upon a Municipality the rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act: and, WHEREAS Elgin County is the owner of the lands and premises known municipally as 450 Sunset Drive, St. Thomas, Ontario, and, further thereto, leases a portion of such premises to Graham Scott Enns as a primary business location; and, WHEREAS Graham Scott Enns has requested and Elgin is prepared to provide specified technology support services as supplemental to the obligation set forth in the said Lease Agreement. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: THAT staff be authorized to enter into a one year pilot with the Graham Scott Enns to provide information technology services, according to specified terms contained in the agreement for services. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 27TH DAY OF JANUARY 2015. Mark G. McDonald, Chief Administrative Officer. 310 Paul Ens, Warden. COUNTY OF ELGIN By -Law No. 15 -03 "BEING A BY- LAW TO APPOINT A LAND DIVISION COMMITTEE AND TO REPEAL BY- LAW NO. 11 -02" WHEREAS pursuant to Section 56 of the Planning Act, being Chapter P.13 of the Revised Statues of Ontario, 1990, as amended, an upper -tier municipality may by by -law constitute and appoint a land division committee composed of such persons, not fewer than three, as the council considers advisable. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. That a Land Division Committee is hereby constituted and the following persons are hereby appointed to membership on the said Committee for the term January 1, 2015 to December 31, 2018: Graham Warwick Ken Loveland Stan Lidster Bill Walters Kathleen Schaper Jim Jenkins Brent Stewart 2. That the Members of the Land Division Committee be paid the following remuneration for attending meetings of the said Committee: a) For attending a duly called meeting of the Committee, each Member shall be paid a per diem of $150.00. b) In addition to the above remuneration, the Chair shall receive an additional $250.00 per year to recognize the additional responsibilities of the position. c) In addition to the above remuneration, each Member shall be paid the same rate for each kilometre necessarily traveled in attending such meetings as established by Council for the use of personal vehicles while on County business. 3. Each Member shall be paid, in addition to the above remuneration, $60.00 for each application that the member investigates and $30.00 for all subsequent applications relating to the same parcel of land. This is to cover mileage and /or attendance at local council meetings to discuss the applications. 4. For attending a convention /workshop, within the Province of Ontario, providing the convention /workshop is relevant to the business of the Land Division Committee: a) The per diem rate, registration fee, approved expenses and standard mileage from St. Thomas to the convention /workshop site and return (see Schedule "A "), paid at the same rate established for the use of personal vehicles for County business. b) Whenever possible, persons are encouraged to travel together in order to reduce costs. c) A per diem rate of $150.00 per day, adjusted from time to time, shall be paid and limited to actual number of days that the convention /workshop has sessions listed which the delegate attends. 311 d) Accommodation, at the approved hotel rate, shall be reimbursed from receipts and limited to the actual number of days that the convention /workshop has sessions listed which the delegate attends. e) A meal allowance of $75.00 per day will be paid if not provided or included in the registration and limited to the actual number of days that the convention/ workshop has sessions listed which the delegate attends. The meal allowance is applied when staying at least one night, otherwise meals are reimbursed through receipt and actual cost. f) Parking shall be reimbursed from receipts and limited to the actual number of days that the convention /workshop has sessions listed which the delegate attends. g) Claims for reimbursement of expenses and per diem shall be made on approved claim forms, complete with receipts (see Schedule "B "). Reimbursement shall be made as soon as possible after receipt of claim but will coincide with the next scheduled cheque run. h) The above provisions shall be subject to budgetary limitations. That By -Law No. 11 -02 be, and the same is, hereby repealed. That this By -Law shall become effective January 1, 2015. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 27TH DAY OF JANUARY 2015. Mark G. McDonald, Chief Administrative Officer 312 Paul Ens, Warden. - 3 - SCHEDULE "A" CONVENTION/WORKSHOP MILEAGE ST. THOMAS AND RETURN KM BRANTFORD 225 BURLINGTON 280 CHATHAM 230 COLLINGWOOD 545 CORNWALL 1,235 GODERICH 260 GUELPH 310 HAMILTON 270 KINGSTON 920 KITCHENER - WATERLOO 250 LONDON 65 MIDLAND 650 NIAGARA FALLS 430 NORTH BAY 1,025 ORILLIA 630 OTTAWA 1,275 OWEN SOUND 480 PETERBOROUGH 645 PORT COLBORNE 400 ST. CATHARINES 385 SARNIA 245 SAULT STE. MARIE 1,730 STRATFORD 200 SUDBURY 1,140 THUNDER BAY 3,135 TORONTO 440 WINDSOR 385 ADMINISTRATION BUILDING H ELGIN MANOR 16 ELGIN MANOR H TERRACE LODGE 50 ELGIN MANOR H BOBIER VILLA 67 BOBIER VILLA H TERRACE LODGE 115 313 SCHEDULE "B" CONVENTION/WORKSHOP EXPENSE CLAIM FORM NAME OF CONVENTION/WORKSHOP LOCATION DATES ATTENDED (ATTACH RECEIPT) 69 W I- 0 W J W 00 p-� Q L O a Q W CC U) U in • W z Q AUTOMOBILE TRANSPORTATION BY (ATTACH RECEIPT) ACCOMMODATION PAID BY DELEGATE $ Z 0 C9 W W 2 Z W J U Z 0 W 0 a O z W ti 69 ALLOWABLE EXPENSES - MEALS (ATTACH RECEIPT) - PARKING (ATTACH RECEIPT) (ATTACH RECEIPT) Z 0 z W z 0 U W 2 Z W 0 00 W 2 0 z z W z J pU W z • p CC DU U >- Z_ I- Z Z p WW O mU W} > m Q 2 W > in inO za a in Xz WW W W > O cn < 2 W =U H= Q > 2 a O wC/) r• I WO U SIGNATURE CLOSED MEETING AGENDA January 27, 2015 Staff Reports: 1) Director of Financial Services — Municipal Act, Section 240.2 (a) security of the property of the municipality or local board — OPP Court Security Plan 2) Director of Homes and Seniors Services - Municipal Act Section 240.2 (d) labour relations or employee negotiations — Homes Medical Directors — Contract Renewal Considerations 3) Director of Engineering Services - Municipal Act Section 240.2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board — Dexter Line Relocation 4) County Solicitor - Municipal Act, Section 240.2 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board — Woodlands Clearing Application 315