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February 11, 2016 „ti f 1 i w MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING FEBRUARY 11, 2016 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al — A8) *January 28, 2016 Council *January 28, 2016 Public Meeting - Rezoning - Part Lot 4, Concession 14 (Aldborough Bluffs Inc.) I BUSINESS ARISING FROM MINUTES DELEGATIONS (B) 10:00 a.m. Public Meeting - Zoning By-law Amendment— South Part Lot 21, Concession B Eastern Division (LandriaultlGarmon) (B1, C9a) 11:30 a.m. Lake Erie North Shore Landowners Association (LENSLA) REPORTS (Cl-C10) 1. ROADS a) *Monthly Report 2. RECREATION/EMERGENCY MANAGEMENT a) *Monthly Report 3. WATER DISTRIBUTION SYSTEM a) *Operations Report 4. WASTEWATER a) *Rodney Wastewater Treatment Plant Operations Report - Fourth Quarter 2015 .I February 11, 2016 ............. Page 2 b) *West Lorne Wastewater Treatment Plant & Collection System Operations Report — Fourth Quarter 2015 5. BUILDING a) *Monthly Report 6. BY-LAW ENFORCEMENT a) *Monthly Report 7. DRAINS 8. ADMINISTRATION a) *Report - 2015 Council Remuneration and Expenses b) *Report - Source Water Protection Committee - Proposed Committee Size 9. PLANNING a) *Report - Zoning By-law Amendment Application for Cheryl Landriault and Matt Garmon 10. ACCOUNTS CORRESPONDENCE (D1 — D11) COUNCIL CONSIDERATION - ACTION RECOMMENDED: 1.* Ministry of Agriculture, Food and Rural Affairs - Ontario Community Infrastructure Fund (OCIF) Application Based Component, Intake Two - Not selected for funding; 2.* Ministry of Health and Long-Term Care - Consideration of Fluoride in drinking water; 3.* Cactus, Cattle & Cowboys Committee - Requesting use of the Rodney Fair Grounds and Recreation Centre and waiver of rental fees. 4.* Sharon Little - Request for funding for The TrebleMakers Women's Choir; 5.* AutismONT - Raise the Flag campaign in celebration of World Autism Awareness Day; 6.* Ministry of Agriculture, Food and Rural Affairs —2016 Premier's Award for Agri-Food Innovation Excellence recipients; 7.* Town of Aurora - Request for Support - Planning Processes and the Ontario Municipal Board Judicial Review process. RECOMMENDED TO ACCEPT & FILE: February 11, 2016 ............. Page 3 8. AMO • Watch File - January 28, 2016; • Watch File - February 4, 2016; 9, Infrastructure Minister- Canadian Infrastructure Report Card; 10. Township of Wainfleet - Resolution requesting that Ontario cancel RFP for Added Wind Power Generation; 11. Municipality of Dutton Dunwich - Notice of Passing of a Zoning By-law. BY-LAWS: By-Law No. 2016-10 Rezoning - Part Lot 21, Concession B Eastern Division (Land riault/Garmon) By-Law No. 2016-11 Remuneration for Members of Council for 2016 By-Law No. 2016-12 Remuneration for Employees MINUTES (E) i NOTICE OF MOTION OTHER BUSINESS (G1 — G3) 1. Council Announcements 2. Closed Session • A proposed or pending acquisition or disposition of land (M.A. s.239(2)(c); • Labour Relations or employee negotiations (M.A. s.239 (2)(d). 3. Strategic Visioning Review Session CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS: February 25, 2016 Council March 10, 2016 Council March 24, 2016 Council Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. A -i MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS JANUARY 28,2016 PRESENT Mayor Bernie Wiehle, Councillors Joe Seman, Jonathan Wolf, Richard Leatham STAFF PRESENT Scott Gawley, C.A.O.-Cleric Kamran Ali,Treasurer Spencer Pray, Deputy Cleric Lee Gosnell, Public Works Superintendent Heather James, Planner ALSO PRESENT Dan MacLeod, OCWA Operations Manager CALL TO ORDER The Mayor called the meeting to order at 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None declared. ADOPTION OF AGENDA RES. NO.1 Moved by Seman Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin approves the agenda for January 28, 2016 as printed and circulated. DISPOSITION: Carried APPROVAL OF MINUTES RES. NO.2 Moved by Leatham Seconded by Seman RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated; January 14, 2016 Council DISPOSITION: Carried BUSINESS ARISING FROM MINUTES DELEGATIONS 10:00 a.m. Public Meeting—Zoning By-law Amendment_—Part Lot 4, Concession 14 Lakeview Aldborou h Bluffs Inc.)- RES. NO.3 Moved by Leatham Seconded by Seman RESOLVED that Council suspend its Council meeting and go into a Public Meeting for a Zoning By-law Amendment for land located at January 28, 2016 .....Page 2 of 6 RES. NO.3 Cont'd part of Lot 4, Concession 14(Lakeview Aldborough Bluffs Inc.). DISPOSITION: Carried RES. NOA Moved by Seman Seconded by Leatham RESOLVED that Council enter back into and continue its January 28,2016 Council meeting. DISPOSITION: Carried 11:45 a.m. West Elgin Residents Opposing Wind Turbines(WEROWT) Also in attendance: Mac Ford June Ford Jean Anderson Rebecca Crump Mr. Ford thanked Council for allowing him and the WEROWT group for the opportunity to speak regarding wind turbine projects in Ontario and specifically to the Elgin Wind Project. Mr. Ford asked that Council reaffirm its position opposing Wind Turbines by adopting a new and more specific resolution outlining Council's position. Council thanked the WEROWT delegation for their time and passed a new resolution opposing Wind Turbines in West Elgin. REPORTS 1. ROADS a) Monthly Report RES, NO.5 Moved by Wolf Seconded by Leatham RESOLVED that the Report-Winter Operations Report from the Public Works Superintendent dated January 28,2016 be received. DISPOSITION: Carried 2. RECREATIONIEMERGENCY MANAGEMENT 3.WATER DISTRIBUTION SYSTEM Dan MacLeod of 0CW4 presented the Drinking Water Inspection Report to Council and answered questions directly related to the report as well as the 4th Quarter Water Distribution Reports for Rodney and West Lome. 10perations Report RES. NO.6 Moved by Seman Seconded by Leatham RESOLVED that the Report-Ministry of Environment-West Elgin Distribution System-Drinking Water Inspection Report from the Ministry of Environment Safe Drinking Water Branch dated January 20, 2016 be received. DISPOSITION: Carried Dan MacLeod exited the Council Meeting. i January 28, 2016 .....Page 3 of 6 4.WASTEWATER S.BUILDING 6. BY-LAW ENFORCEMENT 7. DRAINS 8.ADMINISTRATION a)-Report-2015 Council Remuneration and Expenses Report was deferred. 9. PLANNING a Report-Zoning By-law Amendment ADDlication for Lakeview Aldborou h Bluffs Inc.21707 Grav Line RES. NO.7 Moved by Seman Seconded by Leatham RESOLVED that the Report-Zoning By-law Amendment Application for Lakeview Aldborough Bluffs Inc. from the Planner dated January 28, 2016 be received. AND THAT the appropriate by-law be brought forward. DISPOSITION: Carried 10.ACCOUNTS RES. NO.8 Moved by Seman Seconded by Wolf RESOLVED that the Mayor and Treasurer are hereby authorized to sign Payment Voucher# 1A amounting to$367,204.58 in settlement of General, Road,Water, and Arena Accounts(including cheques#21079-21093 and#21132-21241). DISPOSITION: Carried CORRESPONDENCE: 1. MP Karen Vecchio-Upcoming Events Bulletin 2. Rodney Horicultural Society-Request for Watering of Flowers on Municipal Property in Rodney RES, NO.9 Moved by Leatham Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin defer the decision to 2016 Budget discussions. DISPOSITION: Carried 3. WEROWT-Request for Council Support to cancel RFP for added Wind Power Generation RES. NO.10 Moved by Leatham Seconded by Seman WHEREAS The Independent Electrical System Operator(IESO) issued an RFP for an additional 30OMW of wind generation,and Renewable Energy Systems Canada Inc. (RES)submitted a January 28,2016 .....Page 4 of 6 RES. NO.10 Cont'd proposal known as"Elgin Wind Project"for IWTs within West Elgin AND WHEREAS The Ontario energy system has a significant surplus and the current allocation targets can be met by"Willing Host"communities; AND WHEREAS Nature Canada confirms that IWTs have a substantial negative impact on endangered species including migrating bats and birds as well as destroying habitat for species at risk; AND WHEREAS The Ontario Chamber of Commerce reports that the escalating price of electricity is undermining their members' capacity to grow, hire new workers and attract investment, and that Ontario's electricity costs are among the highest in North America, making the province uncompetitive for business growth; AND WHEREAS Wind power is an intermittent source of electricity generation meaning that it cannot be used to replace generating capacity lost when nuclear plants are removed from the system for retrofitting; THEREFORE the Council of the Municipality of West Elgin again requests the Province,via the Ministry of Energy and IESO,to refrain from signing any Industrial Wind Turbine contracts, or proceeding with any related projects within our Municipality; AND THAT this resolution be forwarded to Premiere Kathleen Wynne; MPP Bob Chlarelli, Minister of Energy; Bob Delaney, Parliamentary Assistant to the Minister of Energy; Elgin-Middlesex- London MPP Jeff Yurek; and the IESO. DISPOSITION: Carried 4. MPoWER—2016 Proposed Budget RES. NO.11 Moved by Seman Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin defer the decision to 2016 Budget discussions. DISPOSITION: Carried RECOMMENDED TO ACCEPT&FILE: 5. AMO • Watch File-January 14, 2016; • Watch File-January 21, 2016; 6. MPP Jeff Yurek—Invitation to 2016 Budget Consultations on February 10, 2016; 7. Letter from ROMA Zone 1 Representative inviting the Municipality of West Elgin to attend the ROMA/OGRA Combined Conference in Toronto on February 21 -February 24, 2016; RES. NO.12 Moved by Seman Seconded by Leatham RESOLVED that the above correspondence items numbered 1,5-7 be received and filed. DISPOSITION: Carried I A-5. January 28, 2016 .....Page 5 of 6 BY-LAWS 1. BY-Law No. 2016-07-Rezonin -Part Lot 4 Concession 14 Lakeview Aldborou h Bluffs Inc. RES. NO.13 Moved by Seman Seconded by Wolf RESOLVED that the mover be granted leave to introduce a By-Law to amend Municipality of West Elgin Zoning By-Law No.2015-36,to change the zoning of lands in Part Lot 4, Concession 14 and known municipally as 21707 Gray Line lands to be severed,a residential lot with a single detached dwelling will be rezoned from General Agriculture(Al)Zone to Lakeshore Residential (LR)Zone,and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.14 Moved by Seman Seconded by Leatham RESOLVED Municipality of West Elgin Zoning By-Law No.2015- 36, to change the zoning of lands in Part Lot 7,Concession 14 known municipally as 21707 Gray Line lands to be severed, a residential lot with a single detached dwelling will be rezoned from General Agriculture(Al)Zone to Lakeshore Residential(LR)Zone, and that this shall now be read a thins time and finally passed, signed, sealed and numbered By-law Number 2016-07 Rezoning- Part Lot 4, Concession 14(Lakeview Aldborough Bluffs Inc.) DISPOSITION: Carried MINUTES RES, NO.15 Moved by Seman Seconded by Leatham RESOLVED that the minutes of the following committee meetings be received; West Elgin Arena Board-January 12, 2016 West Elgin Recreation Committee-January 16, 2016 DISPOSITION: Carried NOTICE OF MOTION OTHER BUSINESS 1. Council Announcements Councillor Leatham -Commented on the new 401 Gates CLOSED SESSION RES. NO.16 Moved by Seman Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: • Labour Relations or employee negotiations(M.A. s.239 (2)(d)). DISPOSITION: Carried January 28, 2016 .....Page 6 of 6 RES. NO.17 Moved by Leatham Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried RISE AND REPORT Council directed the C.R.O.-Clerk to bring forth the employee remuneration By- _ law at the February 11, 2016 Council meeting. OTHER BUSINESS 2. Strategic Visioning Review Session Council deferred the Strategic Visioning Review Session, CONFIRMING BY-LAW RES. NO.18 Moved by Seman Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-law to confirm the proceedings of the meeting held on January 28,2016 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.19 Moved by Leatham Seconded by Wolf RESOLVED that a By-law to confirm the proceedings of the meeting held on January 28, 2016 be now read a third time and finally passed, signed, sealed and numbered By-law Number 2016- 08-Confirming By-law January 28,2016. DISPOSITION: Carried ADJOURNMENT RES. NO.20 Moved by Seman Seconded by Leatham RESOLVED that this Regular Meeting of Council shall adjourn at 2:43 p.m.to meet again on February 11, 2016. DISPOSITION: Carried These minutes were adopted on the 11th of February, 2016. Mayor C.A.O.-Clerk MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS JANUARY 28, 2015 MEMBERS PRESENT: Mayor Bernie Wiehle, Councillors: Joe Seman,Jonathan Wolf, Richard Leatham STAFF PRESENT: Scott Gawley C.A.O.-Clerk Heather James Planner Kamran Ali Treasurer Spencer Pray Deputy Clerk SUBJECT: REZONING—PART LOT 4,CONCESSION 14 Also in attendance: Wendie Dupuis The mayor called the meeting to order at 10:18 a.m. The Planner gave a summary of the proposed amendment as follows: The purpose of the Zoning By-law Amendment application is to amend the General Agricultural (Al) zone of the Municipality of West Elgin Comprehensive Zoning By-law 2015-36 to permit the severance of a residential parcel with a single detached dwelling by being in comformlty with the Municipality of West Elgin Official Plan. The subject lands are designated Lakeshore Area in the Municipality of West Elgin Official Plan. The subject lands are situated on the south side of Gray Line, within the geographic Township of Aldborough. The lands are legally described as Part Lot 4, Concession 14 and known municipally as 21707 Gray Line. The lands to be severed, a residential lot with a single detached dwelling will be rezoned from General Agricultural (Al) Zone to Lakeshore Residential (LR) Zane. The lands to be severed will have an area of 0.68 hectares (1.68 acre) and a frontage of 60.6 metres (198.83 feet) on Gray Line. The parcel contains a single detached dwelling and shed with private water well and private septic system. The balance of the parcel, a farm parcel will remain zoned General Agricultural (Al). The lands to be retained will have an area of 29.95 hectare(74.0 acre)and a frontage of 562.01 metres (1,725.75 feet) on Gray Line. The parcel is vacant and will continue to be used for agricultural purposes. County of Elgin Land Division Committee conditionally approved the associated severance application (File No. E26115)on August 26, 2015; no appeals were received. PLANNING CONCLUSIONS: The application was circulated to the applicable public agencies for comment and to all neighbouring property owners within 120 metres of the properties; no concerns were raised. January 28116...Pg.2 of 2 The application has been assessed for appropriateness with regards to the existing policies and the impact of the proposal on the surrounding land uses. The application is consistent with the Provincial Policy Statement and conforms to the County of Elgin Official Plan and the Municipality of West Elgin Official Plan. SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Seman Seconded by Leatham RESOLVED that the Public Meeting concerning a proposed Zoning By-law Amendment for land located at Part of Lot 4, Concession 14(Aldborough Bluffs Inc.)be hereby adjourned. DISPOSITION: Carried These minutes were adopted on this 11th day of February, 2016. MAYOR C.A.O.-CLERK I D � MUNICIPALITY OF WEST ELGIN - PUBLIC MEETING ZONING BY-LAW Cheryl Landriault and Matt Germon 25222 McMurchy Line- Township ofAldborough File:P112016 DATE&TIME:10:00 a.m.Thursday, February 11",2016. LOCATION: West Elgin Municipal Building -22413 Hoskins Line north of the Village of Rodney. PURPOSE: To consider a proposed amendment to the Zoning By-law of the Municipality of West Elgin. The proposed amendment would amend the General Agricultural (Al)Zone as it applies to lands situated on the northeast corner of McMurchy Line and Graham Road, in the former Township of Aldborough. The re-zoning would permit the severance of a dwelling surplus for a farming operation and would prohibit the construction of any new residential buildings and/or structures on the balance of the farm parcel (associated County of Elgin Land Division Consent File # E121/15). The lands are legally described as South Part of Lot 21, Concession B Eastern Division. The lands to be severed, a non-farm residential lot with a surplus farm dwelling will be rezoned from General Agricultural (Al) Zone to Restricted Agricultural (A3) Zone to permit residential use. The lands to be severed will have an area of 0.8 hectare (2.0 acre) and a frontage of 81.1 metres (266.0 feet) on McMurchy Line. The parcel will contain a single detached dwelling with municipal water and private septic system. The location of the property is shown on the attached Key Map. The lands to be retained, a farm parcel will be rezoned from General Agricultural (Al) Zone to Agricultural (A2) Zone to prohibit the construction of residential dwellings. The lands to be retained will have an area of 19.5 hectares (48.0 acre) and a frontage of 350.5 metres (1,150.0 feet) on McMurchy Line. The parcel will contain a greenhouse and leased ground mounted solar panel. The location of the property is shown on the attached Key Map. The subject lands are designated `Agricultural' in the Municipality of West Elgin Official Plan. Agricultural uses and non-farm residential uses are permitted. ANY PERSON may attend the public meeting and/or make a written or verbal representation either in support of, or in opposition to, the proposed amendment. IF A PERSON OR PUBLIC BODY that files an appeal of a decision of the Council of the Corporation of the Municipality of West Elgin in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Council of the Corporation of the Municipality of West Elgin before the proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. ADDITIONAL INFORMATION relating to the proposed amendment is available between 8:30 a.m. and 4:30 p.m. at the Municipal Office from the Municipal Planner, Ms, Heather James. THE information and material required under Sections 34(10.1) and 34(90.2) of the Planning Rct have been provided and this shall serve as sufficient notice of same under Section 34(10.4)of the Act DATED AT RODNEY this 21st day of January, 2016. R.Scott Gawley Municipality of West Elgin Clerk 22413 Hoskins Line P.O. Box 490 Rodney, Ontario NOL 2CO Telephone: (519)785-0560 Fax: (519)785-0644 � o LP 4 � � M y � '1896' The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: February 11, 2016 SUBJECT: Roads Report RECOMMENDATION: Receive and File INTRODUCTION: Monthly report for February, 2016 DISCUSSION: 1. Periods of snow and below seasonal temperatures arrived in January with operators engaged in winter operations on 17 days during the month, including a 12 day stretch January 10th to January 21St. 2. Crews also kept busy removing dead trees and brush on days when weather permitted. This will continue throughout the winter and early spring as there are many trees which require attention due to the Emerald Ash Borer and old age. 3. Gerber Electric started the streetlight conversion in January, and by months end had completed Rodney and a good portion of West Lorne. Residence will notice the crisp, white light given off by the LED streetlights compared to the orange glow of the old high pressure sodium. These new lights have the ability to focus all of the light where needed while using approx. one quarter to one third the hydro compared to the old system. 4. The Municipality's new tandem truck with roll-off unit has been completed at Viking-Cives and will be delivered in early February. 5. Public works would like to thank residents for adhering to the overnight parking restrictions. Compliance has been nearly 100% since notices were given out in early December. 6. Finally, a reminder that the spring "load restriction" begins on March 1st. Respectfully Submitted, Reviewed by: � e ajj Lee Gosnell o Gaw ey,' ®rk GA Public Works Superintendent Administrator/Cl Q P � a' The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, CEMC, Parks and Arena Superintendent DATE: February 11, 2016 SUBJECT: February Monthly report for Council RECOMMENDATION: THAT Council receive and file. INTRODUCTION: DISCUSSION: • The Blue Flag a pp lication was submitted to the Environmental Defence jury. Hopefully we will get a response soon as to the outcome as they met initially on February 4 2016. • The arena is still operating with very few mechanical problems. The 2016 Operating and Capital Budgets were discussed at the February 9 2016 session of the West Elgin Arena Board. The 2015/2016 season is rapidly coming to a close; the ice should be out prior to the Easter weekend. • Spriet has been contacted to provide us with a cost analysis of the proposed addition to the Rodney Recreation Center; however he has not gotten back to me as of Monday, February 8 2016. • The summer advertisement is out for the summer staff. The soccer registration is underway and so to is the scheduling of the fields. • Budget preparations are well underway with the arena budget hopefully already being approved by the arena board. Respectfully Submitted, Reviewed by, Jeff Slater, CEMC Scott Ga ey, CP , CGA Parks and Arena Superintendent C.A.Q.-Clerk 1 g f f N �.=w rIMW ja :Z11,i Al t, f � �r Ft r of Y S ykY F=5 P j h} I r v - � W I I I a� - I � rt ?R�� " —. } wr �i r? u' 'I b I i A - -- - f' Facility Name: West Elgin Distribution System ORG#: 1266 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: JANUARY: There were no compliance or exceedance issues reported this month. SECTION 2: INSPECTIONS FIRST QUARTER: JANUARY: There were no MOL or MOECC inspections for January. SECTION 3: QEMS UPDATE FIRST QUARTER: JANUARY: There have been changes made to job titles which will require the Operational Plan to be updated. This will occur later in the year and identified through the Management Review, f which is scheduled in July. SECTION 4: PERFORMANCE ASSESSMENT REPORT see attached Round Sheets FIRST QUARTER: JAN UARY: Chlorine residuals have been maintaining very well for the past month. All sampling and testing met regulatory requirements. Trihalomethanes (THMs) are up 7.7%comparing results of January 2015 to January 2016. THMs are monitored on a quarterly basis. SECTION 5: OCCUPATIONAL.HEALTH &SAFETY FIRST QUARTER: JAN UARY: There were no hazards identified during the quarterly health and safety inspection conducted this month. SECTION 6: GENERAL MAINTENANCE FIRST QUARTER: JANUARY: 04, 11, 18, 25: Collected weekly bacti samples in the West Elgin distribution system 18: collected THM sample 01, 04, 06, 08, 11, 13, 15, 18, 20, 22, 25, 27, 29: West Elgin facility checks and readings 01, 08, 15, 22, 29: Weekly auto flusher rounds in West Elgin 18: Replaced batteries and rewire the auto flusher timer opposite 21509 Hoskins Line 08: Monthly chamber meter readings 26, 27: West Elgin Distribution monthly sample point rounds 19, 29: Valve operations in the Village of Rodney 15: Watermain repair at the corner of Monroe &Wellington St. in West Lorne; replaced 35" section of 6"water main, 2x6" hymax couplers, 1x6"saddle, reconnect one customer line. SECTION 7: ALARM SUMMARY FIRST QUARTER: JANUARY: No alarms this month. SECTION S: COMMUNITY COMPLAINTS&CONCERNS FIRST QUARTER: JANUARY: No complaints or concerns this month. I , o o @ _ v ■ § § q o ~ w E \\ . ■ ■ OD m § I k \\ T7 . m ■ - . . � .0 k � o � :. \\ 00 CDt a ® CD 2L e _ § - $ LU a q © a ( o m a f \\ $ o o \\ $ o o � Z o@ 2 § ■ �o§ k G \\ _ d ■ 3 k � ■ ■ \\ \\ \ v : 2 § . � � ,o \. 7 LL ° � $ j . k 0 2 z 2 ,m :$ C B k .■ ui § o ■ 2 o c = c C _ o § ] § 2 2 2 2 .� ) § k k k 2 k d \ m 00 m k k .a. NI, 1 Ch 3 AM tr-IC"F5f�'r"¢ - TOO � r t � f �a 1Y y r h r:T x �o oV l 5 wry c d �k `� - s�hE-Js ® r • �r � � Y�. a i ' -, . Iq II Iii 7^ r , -t I iz r !, Facility Information: Facility Name: Rodney Wastewater Treatment Plant Facility Type: Municipal Classification: Class 2 Wastewater Collection,Class 2 Wastewater Treatment Operational Description: The collection system consists of sewers and one submersible pumping station.The treatment facility main elements are an extended aeration process designed for combined carbon removal and nitrification.The discharge of secondary clarifier:effluent is filtered and disinfected with ultraviolet light before being re-aerated and discharged to the Sixteen Mile Creek.The waste activated sludge is discharged to a lagoon for storage. Dual-point chemical addition alum:is used for phosphorus removal.Sodium hydroxide is added for control of alkalinity. Service Information Areas:Serviced: Village of Rodney Design Capacity: Total Design Capacity: 590 m3/day Total Annual Flow(2014 Data): 153,496 m3/year Average Day Flow(2014 Data): 421 m3/day Maximum Day Flow(2014 Data): 903 m3/day Treatment Process Features: Effluent Deceiver: Sixteen Mile Creek to Lake Erie Major Process: Extended aeration Phosphorus Removal: Continuous,Use of alum Additional Treatment: Effluent filtration Discharge Mode: Continuous discharge Effluent Disinfection Practice: UV Disinfection Sludge Stabilization: Lagoon storage Contacts: Senior Operations Manager: Dale LeBritton 519:768-9925,cell 519:476-5898 Business Development Manager: Susan Budden 519:680-1310x7003 2 e SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: There have been no non-compliances reported for the first quarter. SECOND QUARTER: There were no non-compliances reported for the second quarter. THIRD QUARTER: There were no non-compliances reported for the third quarter. FOURTH QUARTER: There were no non-compliances reported for the fourth quarter. SECTION 2: INSPECTIONS FIRST QUARTER: There were no MOE or MOL inspections for the first quarter. SECOND QUARTER: There were no MOECC or MOL inspections for the second quarter. THIRD QUARTER: There were no MOECC or MOIL inspections for the third quarter. FOURTH QUARTER: There were no MOECC or MOL inspections for the fourth quarter. SECTION 3: PERFORMANCE ASSESSMENT REPORT see attached): FIRST QUARTER: Flow for the first quarter has decreased by 15.6%compared to the first quarter of 2014. Due to the cold weather the plant treatment process was inhibited. All effluent sampling and results did meet compliance requirements identified in the Environmental Compliance Approval (ECA). However,the objectives for effluent BOD5 in February and March did not meet those identified in the ECA. SECOND QUARTER: Flow is down 15.1%compared to flows in 2014. Sampling and results met the Environmental Compliance Approval requirements. THIRD QUARTER: Flows are down 2.7%so far for 2015 compared to end of third quarter in 2015. All sampling and testing met Environmental Compliance Approval limits and objectives. 3 i FOURTH DARTER: Flows are down 8.3%for 2015 compared to 2014. All sampling and testing met Environmental Compliance Approval limits and objectives in the fourth quarter. SECTION 4: OCCUPATIONAL HEALTH&SAFETY FIRST QUARTER: There were no Health and Safety issues identified this quarter. SECOND QUARTER: There were no Health and Safety issues identified this quarter. THIRD QUARTER: JULY: Office Building exit sign light bulb was replaced. There were no other hazards observed during inspection. AUGUST: There were no Health and Safety issues identified this month. i SEPTEMBER: There were no Health and Safety issues identified this month. FOURTH QUARTER: There were no Health and Safety issues identified this quarter. SECTION 5: GENERAL MAINTENANCE FIRSTQUARTER: JANUARY: 08: Cleared off scum pit in clarifier 09: Sprayed down middle of clarifier and weirs and flushed scum pit 12: Heaters in filter building not working,checked fuse in breaker panel,fuse not working. Changed fused and blew another fuse. 14: Effluent pump not pumping, primed the pump three times and tested. Each time the pump would air lock. 14: Gerber Electric on site to investigate heater, one heater had three elements and transformer burnt, and the other heater had two elements burnt. 14: Flushed scum pit and middle of clarifier. 15:Took effluent pump a part, operators found small pieces of metal when the pump was taken apart. New pump was ordered. 21:Sprayed down effluent channel, middle of clarifier, weirs and scum pit 22: Ran gen set for monthly check, The generator ran for 15-20 minutes and shut off with over speed and overcrank fault lights. 4 29: Sprayed middle of clarifier, weirs, and flushed out scum pit FEBRUARY: 05: Removed RAS pump# 2 because it was plugged. Removed rags from impeller, and tested pump. 09: Alum line frozen, set up pump to take alum from tote 10:Thawed alum line, set pump to take alum from bulk tank 11: Alum line frozen, set up suction line to pump from tote 11: Sprayed down clarifier, weirs, and scum pit 12:Transferred Alum from bulk tank to tote 12: Covered alum line with tarp to protect line from the snow and wind 13: Cleared ice from scum pit 17: Channel 8 alarm-checked effluent channel, aerator faulted, reset fault 17: Flushed effluent channel and cleaned sample container 18: Removed ice from scum pit 19: Sprayed down UV Channel 19:Transferred alum from bulk tank to tote 23: Removed ice build-up from scum pit 24:Transferred alum from bulk tank to tote 24: Alum delivery received 27: Sprayed down middle of clarifier, weirs, and removed ice build up from scum pit MARCH: 02, 04, 06,09, 11, 13, 18, 23, 24, 25, 26: Hosed down sand filters and UV channel 03, 05, 10, 12, 20, 26: Hosed down clarifier and weirs 04:Secured spring on clarifier mechanical arm 05: RAS pump 1 disassembled for cleaning; check valve also disassembled and cleaned 06: In house jar testing done to determine optimum alum dosage 09:Acutec onsite to inspect lifting devices 12, 19: Cleaned out aeration collection channel 17: Oil checked on mechanical mixers;gear boxes greased 18: Coupler on spider gear replaced on mechanical mixer 1 19:Transferred alum from large tank to tote 23: Flushed alum line SECOND QUARTER: APRIL: 02: Rodney pump station #1 pump pulled for cleaning due to plugging with debris. 01,06,08,10,13,15,17,20,22,24,27,29: Sprayed down Sand filters, UV channel clarifier,flush out and pump down scum pit. 02,16,30:Transferred Alum from storage tank to day tank. 09, 23: Cleared aeration weir channel of debris. 10: Disassembled final sampler inspected fittings and seals. Cleaned all internals,flushed thru with clear water, and programmed sampler. 16: Removed RAS pump due to blockage. Cleared debris and reinstalled pump. 5 MAY: 04,06,08,11,13,15,18,20,22,25,27,29:Sprayed down Sand filters, UV channel clarifier,flush out and pump down scum pit. 05: Received Alum shipment 06: Installed decant pump into pump house. 07,21:Transferred Alum from storage tank to day tank. 11: disassembled bar screen to remove grit, rocks and other hard debris which clogged up bar screen scraper. 14,28: Cleared aeration weir channel of debris. JUNE: 01, 03, 05, 08, 10, 12, 15, 17, 19, 22, 24, 26, 29: Cleared debris from bar screen. Inspected, sprayed down clarifier and sand filters. Inspected U.V. Lights for proper operation and cleaned U.V. lights and channel for optimum performance. Drained moisture off air system for sand filters. 01: SCADA computer had to be rebooted and SCADA program reloaded (communication issue)due to scheduled power outage on 30/05/15. 03, 10, 17, 24: Inspection of Rodney Pump station. Operating pumps in hand mode to ensure proper operation. 05, 12, 19, 26: Cleaning of weirs in aeration channel and clarifier, and monitoring lagoon levels. 05:Shipped pump#2 from Rodney Pumping Station for warranty, and repairs to Flygt. 09: Nevtro is on site to make repairs to aeration mixing units#3,4, 6. 10: Ran Generator during area wide power outage. 12: Pumped down and cleaned filter reject chamber 14:Jutzi Heating and Cooling on site for TSSA Inspection for generator and as well at Rodney Pump Station. 17:Albert's Generator on site for generator annual service and inspection and as well at Rodney Pump Station. THIRD QUARTER: JULY: 03, 06, 08, 10, 13, 15, 17, 20, 22, 24, 27, 29, 30: Cleared debris from bar screen Inspected,sprayed down clarifier and sand filters. Inspected U.V. Lights for proper operation and cleaned U.V. lights and channel for optimum performance. Drained moisture off air system for sand filters. 08, 15, 22, 29: Inspection of Rodney Pump station. Operating pumps in hand mode to ensure proper operation. 03, 10, 17, 24, 31: Cleaning of weirs in aeration channel and clarifier, and monitoring Lagoon levels. 16: Received Alum shipment 22: Pumped down and cleaned scum chamber. 24:SCADA computer had to be rebooted and SCADA program reloaded possible communication issue. 27: Pumped out and cleaned filter reject chamber due to power flicker. AUGUST: 03, 05, 07, 10, 12, 14, 17, 19, 21, 24, 26, 28: Cleared debris from bar screen Inspected, sprayed down 6 clarifier and sand filters. Inspected U.V. Lights for proper operation and cleaned U.V. lights and channel for optimum performance. Drained moisture off air system for sand filters. Primed decant pump for lagoon and monitoring Lagoon levels. 03, 07, 10, 14, 17, 21, 24, 28: Inspection of Rodney Pump station. Operating pump in hand mode to ensure proper operation. 07: Ran Rodney Pump Station generator for monthly checks. 11: Cleaned out Aeration weir and clarifier, and pumped down and cleaned out scum chamber. 13: Flushed and cleaned out U.V. channel and light rack bulbs. 14: Pumped out rain water from Alum containment area. 18: Flushed and cleaned Alum dosing line, and dose pump. 20: Replaced controller switch for Aeration mixer motor#6. 28: Flushed and cleaned out U.V. channel and light rack bulbs. SEPTEMBER: 02, 04, 07,09, 11, 14, 16, 18, 21, 23, 25, 28, 30: Cleared debris from bar screen Inspected, sprayed down clarifier and sand filters. Inspected U.V. Lights for proper operation and cleaned U.V. lights and channel for optimum performance. Drained moisture off air system for sand filters and monitoring Lagoon levels. 04, 07, 11, 14, 18, 21, 25, 28: Inspection of Rodney Pump station. Operating pumps in hand mode to ensure proper operation. 02: Cleaned and flushed alum dose lines and pump. 03: Pumped down and hosed out scum chamber. 04: Pumped out Alum containment area of standing rain water. 10: Fire Access and Safety completed annual Fire extinguisher inspection. 14: Cleaned and flushed alum dose lines and pump. 22: General Chemical on site for Alum delivery. 22: Ran Pump Station Generator for monthly check. FOURTH DARTER: OCTOBER: 02, 05, 07, 09, 13, 14, 16, 19, 21, 23, 26, 28, 30: Cleared debris from bar screen Inspected, sprayed down clarifier and sand filters. Inspected U.V. Lights for proper operation and cleaned U.V. lights and channel for optimum performance. Drained moisture off air system for sand filters and monitoring Lagoon levels. 01, 02, 05, 10, 13, 16, 19, 23, 27, 30: Inspection of Rodney Pump station. Operating pumps in hand mode to ensure proper operation. 09: Cleaned and flushed alum dose lines and pump. 16: Pumped out Alum containment area of standing rain water. 16: Ran Generator for monthly check. 22: Cleaned and flushed alum dose lines and pump. 23: Pumped down and hosed out scum chamber. 29: Pumped out alum containment area of standing rain water. 7 • NOVEMBER: 02,03,04,05,06,09,10,12,13,15,18,19,20,23,24,25,26,27,30: Daily rounds and readings include; clearing debris from bar screen, spraying down sand filters and UV channel, draining moisture from air system for sand filters. 02,06,10,13,16,19,23,25,27,30: Inspection of Rodney Pump Station. Operating pumps in hand mode to ensure proper operation. 03,04,05,15,26: Sprayed down clarifier. 03: UV lights pulled for winter months. 12,13: Sanitary pipe repair; disassembled sanitary pipe at check valve, replaced pipe because of thin side walls. 18: Disconnected decant pump removed/stored for winter months. 19,30: Inspected chamber on south end of Third Street in Rodney for blockages. 23,25. Removal of air lance and replaced air lance tip due to wear and removal of another air lance. 27: Chemtrade onsite for alum delivery. 27: Generator run test for monthly check. 30: Pumped out sanitary chamber because of flooding in office building garage. DECEMBER: 01,02,03,04,07,08,09,10,11,14,15,16,17,18,21,22,23,24,25,28,29,30,31: Daily rounds and readings include; clearing debris from bar screen, spraying down sand filters and UV channel, draining moisture from air system for sand filters. 02,04,07,09,11,14,16,18,21,23,24,29,31: Inspection of Rodney Pump Station. Operating pumps in hand mode to ensure proper operation. 02,23: Cleared/sprayed aeration channel. 02,10,17,24:Sprayed clarifier down. 03,17,31: Transferred alum. 07,14,21,29: Pumped sanitary chamber out. 10: Installed heat trace on alum line. 23: Ran generator at Rodney Pump Station for monthly checks. 29: Inspected chamber on Third Street for potential blockages. 31: Pumped water out of alum containment. SECTION 6: ALARM SUMMARY FIRST QUARTER: There were no alarms during this first quarter. SECOND QUARTER: APRIL: 09: 21:20 CH 8 high effluent level raised air lances for cleaning. 20: 01:45 CH 8 high effluent level diverted 18m to lagoon due to heavy rain. MAY: 22: 01:30 Area wide power flicker reset main breaker and completed checks 8 i JUNE: 08: Channel 8 alarm. Arrived at 22:25 to find effluent flows were high due to heavy rain fall. Diverted flow after clarifier to lagoon in total 28m3. Monitored levels until stabilized. 10:Area wide power outage. Power came back on line and facility back to normal operations. 14: Paged for Channel#5 High Flow alarm due to heavy rain fall. Diverted to holding lagoon till flow stabilized and then returned flow to sand filters. 28: Paged for Channel#5 High Flow alarm due to heavy rain fall. Diverted to holding lagoon till flow stabilized and then returned flow to sand filters. THIRD QUARTER: JULY: 05: Called out for sewage back up on Third Street. Triple S was called in to vacuum out the line.Tom's Tile and Agricultural Flushing then was called in to clear blockage AUGUST: 08: Diverted effluent to the lagoon due to planned power outage. Outage lasted for 2.75hrs. 19: Paged for Channel #7 reset Bristol system. 28: Hi level alarm in inlet raw channel. Moved high level float higher. All back to normal operation. SEPTEMBER: 18: Power outage due to area wide power flicker. Reset main breaker and return plant to normal operation. 19: Power outage due to area wide power flicker. Reset main breaker and return plant to normal operation. (3 occurrences) 28: Power outage due to area wide power flicker. Reset main breaker and return plant to normal operation. 29: Power outage due to area wide power flicker. Reset main breaker and return plant to normal operation. FOURTH QUARTER: OCTOBER: . 03: Power outage due to area wide power flicker. Reset main breaker and return plant to normal operation. 08: Power outage due to area wide power flicker. Reset main breaker and return plant to normal operation. 24: Power flicker—reset main power switch, power restored. NOVEMBER: 21: Channel 2 Fire Alarm—arrived on site and walked through all facilities and there was no sign of fire. Restored alarm on dialer and waited twenty minutes to see if the alarm would call out again. Alarm was disabled as per OIC until resolved. Battery changed in December 2015. DECEMBER: There were no alarms this month. 9 SECTION 7: COMMUNITY COMPLAINTS&CONCERNS FIRST QUARTER: There were no complaints or concerns for the first quarter. SECOND QUARTER: There were no complaints or concerns for the second quarter. THIRD QUARTER: There were no complaints or concerns for the third quarter. FOURTH QUARTER: There were no complaints or concerns for the fourth quarter. I 10 Z k r +r sx w L 2 :,y... S.S�i1f•pz. k J -R ri lz �i F : aEr � x ggq;17� } XT _ 7 to qLS"� dew r! J't I K, e. 11' i� s i, Facility Information: Facility Name: West Lorne Wastewater Treatment Plant&Collection System Facility Type: Municipal Classification: Class 2 Wastewater Collection,Class 2 Wastewater Treatment Operational Description: The village of West Lorne is served by an extended aeration Wastewater Treatment Plant,comprised of aeration,clarification,filtration,disinfection and sludge disposal. Also included is the collection system with one pumping station and a sanitary sewer system. The operations are in accordance to ECA#3- 0442-90-938,which covers the entire plant including the pumping stations. The collection system consists of sewers and one submersible pumping station.The treatment facility main elements are an extended aeration process designed for combined carbon removal and nitrification.The discharge of secondary clarifier:effluent is filtered and disinfected with ultraviolet light before being reaerated and discharged to the Zoller Drain and then Brocks Creek.The waste activated sludge is discharged to a lagoon for storage. Dual-point chemical addition alum:Is used for phosphorus removal.Sodium hydroxide is added for control of alkalinity. Service Information Areas Serviced: Village of West Lorne Design Ca acit : Total Design Capacity: 900 m3lday Total Annual Flow(2014 Data): 209,885 m3lyear Average Day Flaw(2014 Data): 575 m3lday Maximum Day Flow(2014 Data): 1,351 m3lday Treatment Process Features: Effluent Receiver: Zoller Drain to Brocks Creek to Lake Erie Major Process: Extended aeration Phosphorus Removal: Continuous,Alum addition Additional Treatment: Effluent filtration Discharge Mode: Continuous discharge Effluent Disinfection Practice: UV Disinfection Sludge Stabilization: Lagoon storage Contacts: Senior Operations Manager: Dale LeBritton 519:768-9925,cell 519:476-5898 Business Development Manager: Susan Budden 519:680-1310x7003 2 i SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: There were no non-compliances reported for the first quarter. SECOND QUARTER: There were no non-compliances reported for the second quarter. THIRD QUARTER: There were no non-compliances reported for the third quarter. FOURTH QUARTER: There were no non-compliances reported for the fourth quarter. SECTION 2: INSPECTIONS FIRST QUARTER: There were no MOECC or MOL inspections during the first quarter. SECOND QUARTER: There were no MOECC or MOL inspections during the second quarter. THIRD QUARTER: There were no MOECC or MOL inspections during the third quarter. FOURTH QUARTER: There were no MOECC or MOL inspections during the fourth quarter. SECTION I PERFORMANCE ASSESSMENT REPORT FIRST QUARTER: Flows are down 19.9%from 2014 raw flows, indicating that it has been a drier first quarter of 2015 compared to last year. All compliance sampling and results have met the Environmental Compliance Approval conditions. SECOND QUARTER: Flows are down 20%from 2014 raw flows. All sampling and results have met the Environmental Compliance Approval limits. THIRD QUARTER: Flows are down 14.2%so far for 2015 compared to end of third quarter 2014. All sampling and results have met Environmental Compliance limits and objectives. FOURTH QUARTER: 3 e Flows are down 14.8% in 2015 compared to 2014 flows. All sampling results have met the Environmental Compliance Approval objectives and limits. SECTION 4: OCCUPATIONAL HEALTH &SAFETY FIRST QUARTER: There were no Health and Safety concerns this quarter. SECOND QUARTER: There were no Health and Safety concerns this quarter. THIRD QUARTER: JULY: Replaced burnt out lights in Grit Room. No other hazards were observed during inspection. AUGUST: There were no Health and Safety concerns this month. SEPTEMBER: There were no Health and Safety concerns this month. FOURTH QUARTER: There were no Health and Safety concerns this quarter. SECTION 5: GENERAL MAINTENANCE FIRST QUARTER: JANUARY: 05:Troubleshooting on blower#2 due to excessive noise 08: Removed ice build up on west clarifier flight sprocket and chain 08, 09: Sprayed down middle of clarifier and weirs and flushed scum pit 22: Sprayed down clarifiers and UV channel 26: New Air onsite to remove gear box from blower#2 28: RAS pump 108 locked out due to fault 29: Nevtro onsite to pickup motor for blower#2; Nevtro back onsite to drop motor off with new bearings 30: RAS pump 108 pulled and cleaned; returned to normal operations FEBRUARY: 04: Sprayed down weirs of clarifiers 12:Sanitary Sewer onsite to get seed from aeration tanks for the Thorndale WWTP. One load was taken from East and West Aeration tanks 17: Hosed down UV Channel 4 a 20: Flights on East clarifier not moving due to ice build-up in front of flights. Chipped ice in front of flights 24:Alum delivery, bulk tank was at 2.165 and filled 2.917 25: Flights not moving on East Clarifier due to ice buildup on sprockets.Thawed ice on sprocket,flights moving ok 27: Channel 4 alarm at West Lorne Pump Station RPU to Dialer failure. Monitored the pump cycle, pumps are still pumping at set levels and tested the high level float and alarming at West Lorne WWTP. MARCH: 04, 06, 11, 12, 17, 18, 26, 27: Hosed down weirs and flights in clarifiers 09:Acutec onsite to inspect lifting devices; annual work orders completed on lifting devices 13: Flushed out alum system 16: Cleared and removed rags from aeration channel 20: Flushed grit bypass; hosed down clarifier and UV channel 24: Ran grit cycle 25: Ran generators at West Lorne WWTP and West Lorne Pump Station SECOND QUARTER: APRIL: 06, 10, 13, 17, 20, 24, 27, 30: Hosed down clarifiers weirs, flights, chains and cleared effluent screens. 08, 15, 22, 29: Flushed influent channel, removed any misc. debris. 07, 09, 13, 15, 17, 20, 22, 24, 27, 29: cleared all aeration sprayers of debris ensuring 100%flow. 15: Engaged UV lights to process. 22, 29: Removed UV light racks for cleaning and visual inspection of condition of lights and seals. MAY: 01: St. Mary's Catholic School toured the facility. 04, 08, 11, 15, 19, 22, 25, 29: Hosed down Clarifiers weirs, flights, chains and cleared effluent screens. 05, 07, 12, 14, 19, 21, 26, 29: cleared all aeration sprayers of debris ensuring 100%flow. 05: Received Alum shipment. 06, 13, 20, 27: Flushed influent channel, removed any misc. debris. Removed UV light racks for cleaning and visual inspection of condition of lights and seals. 21: Ran generators at West Lorne Waste Water Treatment Plant and Marsh St. Pump Station. 29: Received and installed #2 pump at Marsh St. P.S. after repairs were completed. JUNE: 01, 03, 05,08, 10, 12, 15, 17, 19, 22, 24, 26, 29: Cleared debris;from bar screen, aeration sprayers, floating debris from aeration cells, flushed grit centrifuge. Removed scum from clarifier. Inspected U.V. Lights for proper operation and cleaned U.V. lights and channel for optimum performance. Drained moisture off blower air system for aeration cells. 01: Installed #2 pump at Marsh St. Pump Station after repairs were completed by Nevtro. Tested pump in hand mode, engaged back into auto, returned to normal operation. 5 03, 10, 17, 24: Inspection of Marsh St. Pump station. Operating pumps in hand mode to ensure proper operation. 05, 12, 19, 26: Cleaning of weirs, flights and drive chains, and walls of clarifier, and monitoring East and West Lagoon levels. 10: Ran Generator during area wide power outage. 14:Jutzi Heating and Cooling on site for TSSA Inspection for generator and as well at Marsh St. P.S. 17:Albert's Generator on site for generator annual service and inspection and as well at Marsh St. P.S. THIRD QUARTER: JULY: 03, 06, 08, 10, 13, 15, 17, 20, 22, 24, 27, 29, and 30: Cleared debris;from bar screen, aeration sprayers, floating debris from aeration cells,flushed grit centrifuge. Removed scum from clarifier. Inspected U.V. Lights for proper operation and cleaned U.V. lights and channel for optimum performance. Drained moisture off blower air system for aeration cells. 06, 13, 20, 27: Inspection of Marsh St. Pump station. Operating pumps in hand mode to ensure proper operation. 05, 12, 19, and 26: Cleaning of weirs,flights and drive chains, and walls of clarifier, and monitoring East and West Lagoon levels. 09: Started to transfer from East Lagoon to West Lagoon. 10: Completed transfer from East Lagoon to West lagoon. 16: Received Alum shipment. 28: Ran generator for West Lorne WWTP and Marsh Street pump station for monthly checks. 29: Stopped decant pumping operations from West lagoon. AUGUST: 03, 05, 07, 10, 12, 14, 17, 19, 21, 24, 26, 28: Cleared debris;from bar screen, aeration sprayers, floating debris from aeration cells, flushed grit centrifuge. Removed scum from clarifier. Inspected U.V. Lights for proper operation and cleaned U.V. lights and channel for optimum performance. Drained moisture off blower air system for aeration cells. 03, 07, 10, 14, 17, 21, 24, 28: Inspection of Marsh Street Pump station. Operating pumps in hand mode to ensure proper operation. 04: Received approximately 3600L of sewage at Marsh Street Pump Station from Municipality. 13:Jutzi Heating and Cooling on site for upgrades to Generator to comply with TSSA Inspection. 18:Testing RAS pinch valve for normal operations. 19: Repaired RAS Pinch valve. 24: Ran Marsh St. Pump Station generator for monthly checks. 28: Ran West Lorne WWTP generator for monthly checks. SEPTEMBER: 02, 04, 07, 09, 11, 14, 16, 18, 21, 23, 25, 28, 30: Cleared debris;from bar screen, aeration sprayers, floating debris from aeration cells,flushed grit centrifuge. Removed scum from clarifier. Inspected U.V. Lights for proper operation and cleaned U.V. lights and channel for optimum performance. Drained moisture off blower air system for aeration cells. 6 v 04, 07, 11, 14, 18, 21, 25, 28: Inspection of Marsh Street Pump station. Operated pumps in hand mode to ensure proper operation. 10: Fire Access and Safety on site conducting annual fire extinguisher check. 22: General Chemical on site for Alum delivery. 25: Ran Generator at Marsh Street Pump Station for monthly checks. 28: Reboot SCADA computer due to loss of communications with Rodney Sewage Treatment Plant. 29: Ran Generator at facility for monthly checks. FOURTH QUARTER: OCTOBER: 02, 05, 071 09, 13, 14, 16, 19, 21, 23, 26, 28, 30: Cleared debris;from bar screen, aeration sprayers, floating debris from aeration cells, flushed grit centrifuge. Removed scum from clarifier. Inspected UV Lights for proper operation and cleaned UV lights and channel for optimum performance. Drained moisture off blower air system for aeration cells. 01, 02, 05, 10, 13, 16, 19, 23, 27, 30: Inspection of Marsh Street Pump station. Operated pumps in hand mode to ensure proper operation. 02: Pneu Air on site installing blower that was sent out for rebuild. 05: Pneu Air on site doing break in service for blower that was sent out for rebuild. 13: Installed new batteries in Marsh Street Pump Station generator. i 13: Ran Generator at Marsh Street Pump Station for monthly check. 22: Pneu Air on site doing 500 hour service for blower that was sent out for rebuild. 25: Ran Generator at Marsh Street Pump Station for monthly check. 30: Ran Generator at facility for monthly check. NOVEMBER: 02,03,04,05,06,09,10,12,13,16,17,18,19,20,23,24,25,26,27,30: Daily rounds that include; clearing debris; from bar screen, aeration sprayers, floating debris from aeration cells,flushing grit centrifuge, removing scum from clarifier, draining moisture off blower air system for aeration cells and inspecting UV channel. 02,06,10,13,16,19,23,25,27,30: Marsh Street Pumping Station inspection/readings. Operated pumps in hand mode to ensure proper operation. 03: Removal of UV lights for the winter months. 16: Sprayed down clarifier. 19: Ran generator at Marsh Street Pumping Station for monthly checks. 18: Ran generator at West Lorne Wastewater Treatment Plant for monthly checks. 27: General Chemical onsite for alum delivery. DECEMBER: 01,02,03,04,07,08,09,10,11,14,15,16,17,18,21,22,23,24,25,28,29,30,31:Daily rounds that include; clearing debris; from bar screen, aeration sprayers, floating debris from aeration cells,flushing grit centrifuge, removing scum from clarifier, draining moisture off blower air system for aeration cells and inspecting UV channel 02,03,04,07,09,11,14,16,18,21,23,24,29,30,31: Marsh Street Pumping Station inspection/readings. Operated pumps in hand mode to ensure proper operation. 7 08, 16:Turned on generator at Marsh Street for planned power outage and for monthly run test. 14:Waddick Fuels onsite to fill diesel generator at Marsh Street. 18, 21: Pulled pump P101 at Marsh PS because of problems with it faulting, sent to Nevtro for troubleshooting. 22: Ran generator at West Lorne Wastewater Treatment Plant for monthly checks. 23: Sprayed clarifier down and UV channel. SECTION 6: ALARM SUMMARY FIRST QUARTER: There were no alarms this quarter. SECOND UARTER: APRIL: There were no alarms this month. MAY: There were no alarms this month. JUNE: 24: Paged for multiple (all channels) alarms. Inspection showed all systems where in normal operation. Possibly caused by dialer telecommunications issue. Dailer was inspected, reset, communication lines inspected, disconnected than reconnected which appears to of corrected this event. THIRD QUARTER: JULY: There were no alarms this month. AUGUST: 19: Lost Communications, Rebooted SCADA computer and had to switch ENG boards for normal operation to occur. SEPTEMBER: There were no alarms this month. FOURTH QUARTER: OCTOBER: 08:Area wide power outage 16: CH#21 low RAS Flow due to partial blockage at pinch valve. 18: Ch #21 low RAS Flow due to partial blockage at pinch valve. Plant has been receiving heavy grit from Marsh Street pump station. 8 NOVEMBER: 18: Paged out at 20:45 for power outage at Marsh Street Pumping Station. Started generator and contacted Hydro One. Hydro One onsite at 00:45 to replace transformer switch on pole. DECEMBER: There There were no alarms or concerns this month. SECTION 7: COMMUNITY COMPLAINTS&CONCERNS FIRST QUARTER: JANUARY: There were no complaints or concerns this month. FEBRUARY: There were no complaints or concerns this month. MARCH: 02: 169 Main Street, West Lorne-frozen sewer line,thawed by operator. I SECOND UARTER: There were no complaints or concerns this quarter. THIRD QUARTER: There were no complaints or concerns this quarter. FOURTH QUARTER: There were no complaints or concerns this quarter. 9 C 5• a� V ,NPUUF Y`{ d fy N The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: JOHN NOOREN, DEPUTY CHIEF BUILDING OFFICIAL DATE: February 11, 2016 SUBJECT: BUILDING REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for January, 2016 No. of Permits Issued for Month of 2016 2015 Janua 2016 SFD New/Additions/Reno Units Demolitions Storage New/Additions Buildings Demolitions Garages/ New Car Ports Demolitions Farm New/Additions 2 Buildings Demolitions Other New Demolitions Septic Permits Renovations Estimated Value for Month of January $ 105,000.00 $ 00,00 Permit Revenue for Month of January $ 561.80 $ 00.00 DISCUSSION: Inspections completed as requested and in accordance with Act. espec f S itted Reviewed by: J Nooren Scott Gawley, C.P.A.,C. .A ` Deputy Chief Building Official Administrator/Trea rer a `T898`� The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF(NEST ELGIN FROM: R. Scott Gawley, C.A.O.- Clerk DATE: February 11, 2016 SUBJECT: By-law Enforcement Report RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for January 2016 BACKGROUND: 308 Grass, untidy nd Order issued YY OPEN 367 Dead Trees Letter Sent OPEN 366 Untidy Yard & Trailer Order lssued OPEN 368 Barking Dog & Living Investigated — Closed Conditions Compliant 369 Building Condition Being Investigated OPEN Respectfully Submitted, Cott Gawley, PA, CGA C.A.O.-Clerk g. 0►) V\ ,MpVNP.f�I'N 4 atlp a v ti m. y Q The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Kamran Ali, Treasurer DATE: February 11, 2016 SUBJECT: 2015 Council Remuneration and Expenses RECOMMENDATION: THAT Council receive the Statement of Council Remuneration and Expenses for Year 2015 INTRODUCTION: Section 284(1) of the Municipal Act and By-law No. 2007-18, requires an I itemized statement on remuneration and expenses for the previous year shall be provided to Council. DISCUSSION: The following is the itemized statement for 2015. NAME REGULAR SPECIAL MILEAGE MEALS CONVENTION OTHER TOTAL MEETINGS MEETINGS BENEFITS W $4,356.00 $5,246.00 $631.14 $282.88 Berrnhard nhard $0.00 $270.92 $10,7$6.94 BODNAR, Mary $2,496.00 $9,235.00 $1,761.74 $282.88 $2,622.04 $152.50 $16,550.16 LEATHAM, $2,167,00 $12,512.00 $1,559.75 $282.8$ $4,018.61 $190.81 $20,731.05 Richard WOLF, Johnathon $2,364.00 $9,191.00 $1,257.31 $282.88 $2,381.46 $359.72 $15,836.37 SEMAN, Joseph $2,364.00 $11,405.00 $468.27 $282.88 $4,130.95 $460.15 $19,111.25 Jr. TOTALS $13,747.00 $47,589.00 $5,678.24 1 $1,414.38 $13,153.06 $1,434.10 $83,015.75 Respectfully Submitted, Reviewed by: Kamran Ali Cott Gawley, CP , CG Treasurer CAO-Clerk I C b} Ky ox 4L -s U rtr x � The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, C.A.O./Clerk DATE: February 11, 2016 SUBJECT: Source Water Protection Committee— Proposed Committee Size RECOMMENDATION: THAT Council send notice to the Source Protection Committee that: 1. They support Option A of the Municipal Grouping of Table 2 for the implementation and monitoring of the Source Protection Plan and also comment that when the Source Protection Committee is tasked with updating the Source Protection Plan and also comment that when the Source Protection Committee is tasked with updating the Source Protection Report and Plan that the Source Protection Authority plan for the SPC to be increase in size to that originally required in O Reg 288/07 so that the original Municipal representation would be reinstituted. AND Further: 2. If the SPC is mandated with the responsibility of preparing other regionally important and significant reports that will affect the Municipality of West Elgin and may deal with but are not limited to Climate Change or Great Lakes Water Quality that SPC to be increased in size to that originally required O Reg 288/07 so that the original Municipal representation would be reinstituted. INTRODUCTION. Brent Clutterbuck, Drainage Superintendent for Southwold and Dutton Dunwich has represented the Township of Southwold, Municipality of Dutton Dunwich and the Municipality of West Elgin. The committee has completed their requirement of the original mandate of the Source Water Protection Committee. DISCUSSION: The recommendation to go forward with the implementation and monitoring of the Source Protection Plan and reduction of the current membership on the committee is explained in the following attachments: • Activity Report from Brent Clutterbuck to the Township of Southwold. • Discussion Paper on Participation in the Source Protection Planning Process—dated January 2016 Respectfully Submitted by: Scott Gawley, CP , CGA C.A.O./Clerk Attachments 1, Township of Southwold —Monthly Activity Report—Source Water Protection Committee— Proposed Committee Size Change. 2. Discussion Paper on Participation in the Source Protection Planning Process. i TOWNSHIP OF SOUTHWOLD Monthl y Activity Report Date: February 8,2016 Prepared by: Brent Clutterbuck,Drainage Superintendent Subject Matter: Source water Protection Committee Proposed Committee size Change Re: Thames Sydenham Source Water protection Committee: Mayor&Council: Please find attached a document titled: "Discussion Paper on Participation in the Source Protection Planning Process" "Addendum January 2016" This is the web link to the original discussion paper from June 2007 h ://www.sourcewate rotection.on.ca/tsr- discussion- a er-on- artici ation-in-the-s - rocess/ This document discusses the size of the current Source Protection Committee(SPC)with in the Thames Sydenham Region(TSR)and the recommendation to reduce the number of members on this committee. Currently there are 21 members,3 First Nations members and the chair. This size of the committee was based on the rigid requirements set by O.Reg 288107. This original required size allowed for a broad representation that was beneficial during the development of the Source Protection Plan(SPP)The committee of 21 voting members was comprised of 3 groups.This grouping is summarized in Table I on page 5 of the attached document Recently there have been amendments to 4.Reg 288/07. The amendments allow for a greater flexibility in the Source Protection Committee size. The amendments would allow for the committee to be reduced in size to as small as 9 members. Now that the SPP has been approved and we are now into the implementation and monitoring phase the committee does not need to be as large. Various committee sizes were reviewed and the recommended alternative is reducing the committee size to 15,2 First Nations members and the chair would still allow for a broad representation. If the committee is reduced to 15 members the number of Municipal representatives will be reduced from 7 members to 5 members. What this means for Elgin County is our area of representation will be combined with another area within the Source Protection Area.The Table 2 on page 6 of the attached discussion paper provides a number of grouping options. The Source Protection Authority striking committee have accepted Option A which would combine Elgin County with Chatham-Kent,Essex and London with Middlesex County.The rest of the Municipal areas will retain their original representation to the committee. It is felt that these combinations are best because of the similar interests of the west%Z of Elgin with our lakeshore neighbors to the west. It was also noted that Elgin has no significant threats at their intakes in the TSR. I would encourage Council to review the attached document. There is a comment period available on the change of committee size that ends February 19,2016 I feel that this approach in committee size is a reasonable approach for the implementation and monitoring period of the SPP but I also have concerns. If the committee is tasked in the future with providing updated Source Water Protection Assessment Reports or PIans or be given a greater mandate to deal with Climate Change or Great Lakes Water Quality in the Thames Sydenham Region it may be important that the committee be increased to 21 members as it was originally implemented in 2007 Municipalities to help ensure that Elgin County has an adequate voice at the committee. Recommendations: That Council send notice to the Source Protection Committee that: 1) they support Option A of the Municipal Grouping Options of Table 2 for the implementation and monitoring of the Source Protection Plan and also comment that when the Source Protection Committee is tasked with updating the Source Protection Report and Plan that the Source Protection Authority plan for the SPC to be increased in size to that originally required in O Reg 288/07 so that the original Municipal representation would be reinstituted.And 2) If the SPC is mandated with the responsibility of preparing other regionally important and significant reports that will affect and may deal with but are not limited to Climate Change or Great Lakes ltl r#: R Quality that SPC to be increased in size to that originally required in O Reg 288/07 so that the original Municipal representation would be reinstituted. I I January b 201G Brent Clutterbuck, Drainage Superintendent Date Ken Loveland,CAO Date r �� ., . ACY IMIt CLEAN wear ft. driare : DtSc sslool : PoPot. on.ftrOalpationi n tho ann Aldo" . m This addendum is intended W up�W th,0 ThWnos Sy(enhatri;:and:Regiob(TAR)Discussion Pater on ParLielpataoii im the Bourse=proteetion Plan€nng Process: 1007);::0sed orireeeetitly ziripleraxented revisiarrs w C Reg 8101{the rdgulatioi l This addendum will be used to consul von tI»resulttiig teyisic�ns to;the LPG size and member oppoint�entt t."' ��tended to he read in.ctiti�tinetior�w�tE the. J isaussinn;Paler:t�A Particigat On in the Source Protect on']?l nning. 'rocess, .2: Background In Nove l e 0 ^;,.tie.solIrce rotectlon;G AFC}wad formicd. Tai $PC.°s:i=ormacft�r�.: % s: based n t pi rigid roquaremerits cjfoAq.28 /0:7 Thisregulataoir e�talflisIy:edtnostofthe recli fitments. or the::formation of the Opp inelgd�ng n6ttfia4 fib atYd:cpns It tiori;site,seettir represent kican,anal term of;a poin#meet. As the 't✓s iii tlZepravirice.have ca gleked heir,itiiti primary goal of devel g g fecal: �urce„ rote �an,Riv on ?p the Tegahwere recently irp nented Ms,re y h y . Eased on theriginl reulattoii ttae Shur Potion AUtlrorties( PA�in the Thair►es-Sydenham and ligiori devcloped the Discussion Paper on Fartrcttib7]iii 1e_ fie Iotecooii Flaimliig I Prc�ce5s� 1ate 0d }t Tbts-:disouusazozrpaper Baas used fior-eonsultation;with stakeholders and Inunicipalil es on tbyrepresentatiot Ii idezt des de 2000th which would.be.ct nee. teprMonted an the eeihmittee. It also proposed groupings bfmttmcip,�l tips,�r 111 .i Oib 7 rnunieipm memba were to represe11t, The regulation required a committee of 22 rneniber incl idi the clisir, As the ThAltid'S:ydenharn and Regran( SR)uroliides Nr-9t` atlon'reserves within the region;the regulation allowed fort'he appointment of an-atlditi.onal I first NWpna mmbots to'the:,cO tvh t ft, Jai addi#man to the riieiY hers of the eolrixnittee there gulatioi�alsm'afiow for 3 liaise„ Liaispns were allowed to paaldipate ti co xttee discussre iti tits same.manner as SPt;$ bers,;li ns uer .they were not allvvued to vote nor d fiieyebutit lards qucirn t3tYe iaisozi.Fepresehted each of the.proVmce,the PA And the medidal offideis af.healtli The term of the original SPt",meM4.0r's wo&required to bt utitil.the approval of, . first Source Protection Plain for the Thames-�,ydenharn and Region Tha reg l4t7vri required.that one#Bird of the member,,and all of the Fttst.Nata a:rxiex00*terms would expire on:appmval.of the SPA; Each of the following years,one third o€the tneriii7ors were to be renewed This was int, ended'tQ allaw,fpr retetiLit n of a periente brit allow for.newparticipat ts. There was no ii.mit to the number oftern�s that a:member could sit cite IN committee 80 rerappoint ent vt s'meuiher is:.allowed. (Y R09:20107 was reeentlyamended to allow,among atlzer things,gi'eatcr tle bihty in the 5i'�sire and the term af!appn itMOnt;Prior°ttx,malt ig a ar eg tc.the t la3ion,the province.posted.a disoussion paper and questions oin the EER for brgader input, The 11 pistry of i tivirc ntn it amd G3.li O*change also aransul'ted with,SPC Authorities:(CA) While there was 011*0 tssibn-Poor on tile,Source Pt-#tectl6"' planning ROCOSs ;lar�uary:�Q l6 Addondum Rage 2. Thames-Sydenham and.Region Drinking dater sauree Protection 1 I i a I general support fOr flexii ility;concern was e9p.reue"d-6v.ex rp.Igzd A9 itdiict ona in size md,..changes in representatoti., The resulting regulation allowsa tiextbil#ti.t rnai ad, 5turets;to tlie.corntrilttee atany tin ; allowing the corriarttee sip and tiat�etip`to be.respoitsve the vvok;that tley were engaged iii, WhtTe the laYge size:axid'broad representation were be#40c l og the develgpmerit of he S.Pp;.it- was generally believed that:this was rtbt:.hedessa dtuxn perii ds when the i a%pXen4ieritattoti.of.tl e plai,.- ±a$being ontto�d. It may be auv.,i:sable�uriit eriods°;wbon nr€icraat ze stuns to the Pp g are being considered.that the conxrnittee return tld its arig�nal(size and composition. 'The regulationf allows for many clia ages:'t ut.does nvt req�e ch l es either thm-4 M aiT Og appointti o t terms:. kvcn those:inquired ehanges aowJInolu&,.greatgr fl lctTatltt . 'Z?i;e Teuis ons to the reg<lat on aliaw. ,for flexibility to adjust-the committeasize:to f6fiect tl i."wok of the Owhi ttee, T1tc=lead SPA is given:the�resp hsil tlity for tmkixtg ehapges they tertxrTrie:t cy are advtsalile. 2.1.Notable Revisions--to O Rog. 81 V -'The previ-'ous-re.gulation.r6gui ed e:.eammitteo:s zeof22 including1he.cl aiL With the ahaiiges ivade to me i`egtiTauoJo,the: PC sits in-th,e Th s sydanham>and.Regi n`can now be as large"21 memli :ar as small as l members, The ehair-is nb longer includedto the sizes'specified. in tlae reg?Ylatieii, The-c�ttee s'i�e scan ria be,cl�tg�il gat.��r tie tQ: rthor,duce ar tnci-ease flr�siz+a I��l I possible•that.the size ofthe committee would'be:ihoreased agate to its,zrri insl size cluttng n visions `td the$PP and Alss. This may 60pend oin the rt.AgrA ude'6f the pi i fevisipns envisioned anti the breadth.,of the technical work pknned for theA-4s'essmentAxpods. Re"resentAtlo -The revised regulatioii<retattza the.te+ a Xcm+ it for triaintain ngbalanob between the.conttae tliixds'identied ii the oriil rogulaitEorl C?ne tlird.cu'the camiiriittec will corrnu to represent municipalities. Diefthird will:represent sea"tors ii the region sn has agriculture or industry O,iie third will cent nt tt represent otlie PJO and.et ird nierit?l interests. In this way the balance of the 90mmitteo will be zetaari .v rth:any xevi- i to size; Firs#'Ngtioti Meinbers-The criteria for including trirst,Natxans ftmbeis rcjndh unchanged allowitrg fQr ditional_PC neMbOts in.art aOMOOM whore there are First Nation reserves. The previous rggulation.allowied for 11~rs't Nations Mem'bers;to be.included on the S,PC. 'V.U'ith the proposed change,dep:ohd ng`on the size of fhe i'C,the=;camix ittee could hayg First Nations members l lei's 9 member committee,2.for a.12.or 1..5.>m-Mbcr°c)mmittecn or.3 for:an 1:$or 21 member eotnixi tteey. In this ways the Fist ration representation rern-ains proportional.to the size of the;coinnatttee. Term of Apty6intment The original regal.ation.required:.meruber appotnt�ierits to;ex 'ire following fire approval°o ,tlte l P. The Souree Protection Plan li s sow bpo,'apprpved.aricl camp ipto e#tect beoeml er 31,20I.S. Momber appointments were°too bepliased in such a way'-th.at.only-one third of the members were replaced in atry,�ear. The revised regulation now allows for flexibility'in member :appait tmeiit teugtlt. The te€m of ail orreot rgomiUers must expire before Ipuary 1;.2020: The.term Discuss ion Paper on.the`Source Planning:Process Ja600�2- QI O Adertdtm Page 3 Thames-Syderrham,antl Region Drinking Water.Source Protection ofany ed replatto Oft;lOn 4�et must:be]ke;Lwcen b months .5'yvam, Based on tia origin l iegulattori,first 1[atXOn ibe a'we to alt be:Toplac iii tkie year:ctf the plan. approval Based'on the revised regulati the term c� ' ppbtr ttnottt fad plrat:l atid�as.motttibers.is nowoterrriied ly;ilte l«irC�Vattons If;a torm.:is rto�txavtcleihyflae E"irst Nation as Part ot'the ,appointment,the term is.ung-1 a replacement is; rax+t ed.; Cansl. Tkte.revised 1ogulation would require that prior,to changes to the enintnttte =size the chair and eat h of e P 4s'he G s�It � The ad *A. 1 T t PA). �oWd then be g le't :pass a: resoltttton to change the coammittee she, ale t��regu1,44 n does upt reritt ie br�t�i publ�o can tzl tton'tlie T l Ys utiking ttsi.s addendum; o the Y7iscussion Paper as a:.imeans of ez�gag rig the coimrnutttty ita ttie l?A's decisi'to adj a$t�P a res tattaii.,, mile theta iotahl rtt srts s to:thy fegulation hav" Wdi$OU0Qd,t,40-rev's-td re uiat1ca should be consu`Ited to*bov0e If other t i$iaxts waftat':"d'eration. 3 Dscuss± r � 7 l��r�arrtitt$�::�i�e:�n�d 1��pr��elt�t�bn W-hilc the broad representation allowed hy'the iar er oailnrrtttt a size r yas hei lul d n the anitiO doveloprnent rftlie wce t'mteetivn Plan.anal tecluueal.work-of'the Assess�.en4t j�p #s,fhp-sizoof the sorrtmyttoe°:s larger than necessary t`car its a �xent 1010 to mo 'And-rep.Ort oa tlae iiuplera entation of the Source Protection plan �4�such y Source Protect oo eons requeSt�el the ob it to have a sti�aIleir VC_ The rased regulation ow allows the lead SPA,to determine the Appral riate•s#ze of the•SPC within the Taage gpl6 ed form(ho.%ew regulation The rxi ii rniain saze.far the l'l canes-;ydenhami,andAegiota'(9)is:felt tv.be f tvv srna Y to allow adequate representapn ofe various$eeCOrs that'have Planning in a regtr€n df thi&size. This would be especially-true for mug iotpalt'ti f o:u►oi ]ti;liav to bs.9i Into 3 groups with 0e memb'er�ecprosentmg each.:gmu, 'Vi de--the-,Minimum size'is amt felt to be appgoptxiate axz,:the TAR a.ama[ler aammitto is prei'erre. ;cfunng tea stagefnurce Frteetibn �aynit�;g, The,following table sib mzrmarizes the t olaresO otatron.allowed for by some,of the:possiblereommittee sues.. Potential representations-acre presented for 9, 12.and]$mett�bera as;will as ttte reG�tiit�enilad: 15 meinb �? , Cotrirrnttee s e is.indkated�corisistmit i--itfilhe.revised regulation with the cha t nit included to the size The resulting x . - diaate qj i i Firs(Nations to ibCrs allowed fora p,ommittoo of the swiped:size are:also i0dicated for:each=alternative, TlIe liaisons;alt though unchanged are also indrea�te :as�a tite eltait; The c rnittoepaztimpanfis are totaled:for each alternative presented. Tlrese�altertlatives were considered.:by the sir ci tgeomm tree, 'The recommendedal€ernative:wu approyed,for the puridoses of.00iis iltation. Dr cussian.Paper vti"tom SaurcaIPratectlon P16661na process Jariva 20-1 Addendum Page.4 Thames-Syde6ham and Region Drinking.Water.6�ourae Protection Table l.�a mlitee size artti xe resab sii©>(t:;o' tuns. Pps.1 AI#err�,afi� iuuo rend M�Unrei�aliss q A9nwit4re _ industryjCc!rmn erctal Setdis . A019MRate;artd nuardes 1 a�il��nd Ces 1 Lar#uwnets,,pGi6licantl environtnedtal 7 4 fl. : Coei Ld "�ae C4uahim. Firs3°Na#LQri�: ,: - Med[0 01 iders'cif FiaaIt Lral,bns #?C vrnc 3 4, 3 . .Sou PtOtOC#t 0-AU M0 . 'i1Rtal,SriC: that .erx ?8 14 2 . 24 . With a�mall �cbtnmttee-si�e`the: utr;toipal,sectorial a�dpu�'iclenviionrixenta[ thus o#`i)iie, corn tittee011 s 01 rem4 in:00,01g'Kepro:ent.e Tho t l to bomia shows how.theeveni representation cart be maintaiined:for a smaller c6mmittee sip, �Vhtle the reg la vn does not aped the sectors to bore, It erred,these were disetzoad fn the Discussion Paper on FarticipationA the Source Protection l?�lartn�ng Prpces&aad ire proseri#ed Again h adctOdum.. The ecorrirne ide.d altemative M Whftins the representation o€all of`:the sectors previoustY rePresenW,red uc tg:only those$ectors.Which fiad mu representation. ..Mul t pot GM1401,r9s A red ed aommigea:size wool""ti re uaro'a revrsi to the grouping ofnatiniotg lrtiles. Municipalities are our ntly g'Mpei in ?groups as;proposed to the Diseussio�u`�'aper-nn 1'4t anon in the. oiuce Pcoteci tan l�l n i g Rroc�ss. WWI e pra�pased eomM ttee sip&of t5,there would be 3 municipal rrrembcrs representing:a group oi�'m►micipalities T,hr,following table i11 Rtes the ouxxaiit groupings(loft 061urmr)Arid 3,options,for the mur iapalzroupiit s, 5106 Popor.oil the Source Protection.Planning,066cesw J6riwary201:6: AddenduM gage 5. Thames-Syd#on>4rrr acrd Fkeg en Drinking Wster Source Protection tl T016.2 Wait' al ro.. iii .o. t]ria00,1 15.0e ber4otn riitt�e ulrenit 7 0 #Eona3i �Frtptin�r S �ItathA KOO r�fia aii RKe t; six 3 �rstham>Fent,Essex Chatharrr Kent; ISBgX�i�i�Ypy NyS et✓ry��yy fir. - :.. !t 4 of ':x -, � �sse�,Lambtwn 2. Wain,, Ali f 4:,a Lvndin lr in, Lordan r El Rn London Latnbfon.MidMosex Aili ltltes . C Word,, - 6 Laibfch � i #r ; t Pe ith, 6tiarrdff Perthrtrah'ord,fit. m-,Mamsi Huron Ma 6.;.F.6 0 6 . Oxford 7 I?43rEi7, StraffordAt. Ma N%Huron The striking:'eo.muiiittoe:accepted.::option.A�;foe the purposes ofi�onsuttation Option A groat .Sng 6M.h nes niunt ipal uos with�lailar tit t st at Which sure gd09raphicall.,+dtose to each oth r 94 ni-WM h:ha&in'Q:sis.0.6 ant t>tir ats at heir intakes�n the.TSI ,i$added to, ltai airs«Kent Essex:group which•also.ineludes intakes.: London and iviiddlesez€, which.b itli:have wells°are Cam iffod additton to spar ag on iittoot in gr-44dv�at avurcea these: lit les ale;also presented.wlt opfrQns fob onrxect on to the prpe1ines from the I3urori-grid E is .'boards water sl�pplies pt cin B'artd C were,alsp corisidei8d.acid they Mve.thili.la�:: Bite is to the::,pre tired opt��t, 13,Term:'*fApp6ihtffi#nt Under the near+rogulhtio:n, :ire SPA.deter roes,Aihen and which:appointi)erits e.xpire SPG appoi`ntraents'tiavb,to expire by January I#of the yea the thiri,d unuai progress ref Qit is due(2020) bit they can;ex rre iaefo (}2ti1 While fife reviOns toy theregi%latioit allow;fer mOte,llexihility in how:rnany appoi.ntments ey�pire:and at whale tirrle�the original concept of retaining expedwced leinbO ob. f,ooammi toe with ocw u ftho�:as tiil 1140A-.aWAy X0Thng e apPo ntiiioats:of half of:the members.at a tirne,adequate experientre ca�erld'be le cn tlie:com6ittee,6r°appropriate conttity $y exptrriig the: erriaihirig half years later:and apiainting,rtientbes fv`r.a 4 yea nit rc ld ptovid ' cir a apps ate.h0lanpe,it!:and:retenttvn o--0�per enoe. T.he:p€eviouszagitlation requiied.that-a third;eicpirc�i each year. The c€ irn ttee may,only meet a ,eouple-tinIM ila the AU. The cotttitival tuM,ovdr:pf 40- hers regtlired"by the previ6w teguatjoti would extremely 4isruptiveto°this wow of the eommitt�, 'glare proposed�comm tutee Eenewal schedule,illustrated.in the lalile below,should allow'for a reasooaWe b4laved botwftn contiguity a0ft,08h momihers, Tahte-.3 Eotg'ttiitt4v re mWa :scbile k aim l4 gxpire .. _ %opirs g0l:7 :. 2018 2U12 redacad .JUN I JMhe,9 appt'6 appfs expire expire expire Discussion Paper no'th�e'Sour±ce.Protection P annin Process at u*2016 Addendum Rags.k 'fiti0Ms&--8y00nh9m and R-Oglpn DrInkho'►111ater.Source Protecfidn i n 1Zild a`$:year appolaiteait vocild alevv f t .same l>atte ?. t is a:concerta;tlfat`a wit torn rosy he-too long:and may also I.imitthe nairiiber,who.inay::constdgr r-eappQ.intnent for an:additional terms A 4 hear term ia therefrre liropose ; Tb CPC leas be palled to detorilrfia cilia wishes to step downcaber arrd triaa is tivall?itg to reraan Qn tire cittee>Tatiger. lrleiniters were;asked`ta esigage heir z�orrainatitiggeneies rn responding to Elie s 4vey. It is 7trtportatit that there is abalaitce Q tie�v partip pants:aifd those who. er a owid for the technical work and detailed pnl diwcussious. it is; peeted that c� tlrecamtnittee.size lies l�eeit.det$rioi3iedx tlae;tneizl�ers desire c4tild:l,c;used. to detea iitie whrc3 ixieri`il ers app inttne�nts vo ld e�cpiir to d rce the epMni tt to t i stun filer size. Meeting attendance and the desire of noMinatMg.orgaMzatioirs{,such as ilaunicipali es ace also factors which would be used.to eleferm1ne:whiclf twom ers,4ppoin tments.would expife to a:.0fth year.. Qum the renewiLsel;ednle it established ap 9.-Vould be for a fixed 4. : 'tee, As Ruch the PrOCOM would for zoqu finthor aagagetrieiit Oft ewe hers or.tl eir nominating argai zatlotrs (expect to;provide.input into the.replacerhent a$appropriate).. Although app' nt r exits b*st be cii a fue l terrri e s rao a ttit€ i ttme;t n tlTe,ed ittee :or tiaml�;er oi'fei s.): "As such;past inbers corald;ze�appl!tcirema7n q a:fhe cornmit'tee. ThpAtrik q ,cotnwittee would then torts tier the zeturriing. ember with any'other.applic its For.In.IM ipal vert� ,fife grqup:ufMuniaipaltes.woticl dteiriifze: tltyrrnuld:p�avrde ale same erivs+ member to till the seat-af tl e•mernber•whose apppinttrttiit ha s.expired: The revised:regulation allows for the Farr,t Nittrauts::to sp:ec-if'the t0rm,,of their mOmher appgintmeigs.: 4. Consultotion The revised regulatibn requires that the lead SPA:consult'witb�the SPC chair arid heather SPA in the @n bef re:passing a, egulatior�tc�.incrsase>or r cl►xce the:: iz of the SM. AltbQtigh tho revisiobs to the xeguations do nourequke additohal agultation with satel oders, it•is suggested that salelelceaa cO$4gqd.JA,,thjs process. fe int flip;S>StS rrons�dExa�le effort v+ras: expended on eaigaging:#lie cQinmun ty 'W'hile the same level is not felt to be necessary at this point, it as s4i11 irxipQrtaxxt to::engage tip Winiaiur l. . The Discussiot Papsit Flatticipatipi in ihe: ource Pxotection vlaUnJIl g Process played-a.key role in eonsph.i tg stakeholders on the SPC establishment, The.discussion paper focused oti,the local flexibility pt'vvxded in the ori$1419.regulation. Tin's- adder It 4 is;intended to 4 L'the wine for the feVraiq%.to the.repliw,01. As such 1tvill bo:posted oii tlae source Protection:webs te. Comments will be receivedfor':a peviod o not'less than 30 days, The striking miumittee,.en behajf r f the 5 Source Protection Authorities" the Thames-Sydenh n and Region has approved„ ortthe.liurpQses of. nisultation the reduction of-the sire of fife:SPC to 15 ombeis with option A as:Oie iyattzt cipal grou�%ngs I7a.`ff eir approvaloi�tliis 0hon o tlley..top cd that stat'f develop this addendum-to the Discussion•'Paper on P tticapati°on in thG S iurcc Fratectron Planning FMOss This ad;denduti lattef+ded td:facilitate aorisultatioy on proposed.revisions to the CPC Tho-addendum outlines tbe.propgsed changes to die`S,pt size,impresentaCivn andterm. The addendum is to be posted to'the TS.P Source Profeetieh web site,with the.ori iital.discussion paper, Disoussion Piiper-on the Source Protection Planning Process. January 2016: Addendum P990 7 Thamss,Sydeinham and Re9jon Drinking U11ater.8ou"F"rotoctitin. a £itr:a comment period ofnot.less,than 36.44ys, Com xti��nts received gill be:sumWarizod and pr oseuted to the striking eotmittee. To fadilitate nput Nita the:Committee size,-the postrng>fln the weh site!will invite coirxmen Vat'ous st i holde groups sha I be i s COO the a dos#fig: Clta�#'� the;�irst N-atiolis and the Loxtdon dais c#Chiefs LWi until t :ill be Wrm- d that the paper is pps f-or.cprrx 3 t, Ccxnsi`deratroii was.elso given te,pixhdxskittg rtotics xn xewspaters within-the,regibm however ft is. not f#t that t xs level K advertising xs necessax '� elf':et veh I,ocn agrEeulttual groups and atiyer Seetor sl groups eurrently repFres6ted:oa the.Spy will be,infarmod of the postxxtg� �e h s targeed. en agenxent shaultl; c t iriore cast Off!t an d result W better engagernent:oftl ose eom mitted to involvement in the.soung protepti : l ing.p oeess 1vtntn c pal xdprrosex tai of 'on the Source Protection tomnaittee is important to the snocess,of tlxe Source I'x oteetxon f'inn 'When estbltslzxttge SPC, coupin of rtitliuxpaCties severeacessary to provide for the zeprsarttaton Qf 49 xx►urxioippal!#zes the regia by the 7 munlzpal embers prevusly alared,one+ tnxxilttee Tt wxl 1 itiper#snt is .thetntn�cxp�il npxz#into:thereviseci groupings ofmumgipa&ies be consxdere ; xlxe axtd eg lot as_ ti s �cifeci nQt t cati rxis to lie ptOVided to Mubioipid olerks' One;slach spe ication was:redated to#he:.ongxnal appoir nt ofaxxrbexso rho s;$rich irtunical clerks wi11e inforiecl tort this addedxrn i pstefl,and that theirinput-is welcomed, hide, dui will also.be cxrchla�ted to diehlts ofth$SPiC ftirhis conireents. Itis adticipated lha't fire c air may pxavi le tk a addendura�t_to the I'C:: nd xri'ay tjsti;tQ include feedboolc firom tlie:spo ini 4 dommenis.aft the ProPosed revision=s. The SP"embers are expected to facilitate enpggme4t,.of: tlxe Fitt cst group ,tl at tfte represent ati t is SP. <. Whe W feasible these tnt st groups maY- be contacted directly so that they are made awaro.of the pasting©f this addertdun The'Uppet TJtatnes:R vier;LO v ei�`-h Vadte� and St Cloth R6gi6t Snuree protection Authorities well also'be�c4ntact0 for torments w�tl n posh perxod Whale,thy'stnlftngooznri ttce,s...preseixts the interests of a dl 3'SPA and was;ettabWhed,bylfie S SPA for the purposesof farming the l*ty,this addxt orxa(: nxssultat:Qn is to ded taheiearly address t e:"MrOMO t that the:lead Source Protection Authority Cons&with the`other�I'A in die Tha cs �rde m�i+l:it e�iai�, Comments received wouldbe surp1arxgOd:;and:pTese�t�d to the strik a c�amm tt0e'witth.appriipr ate revifions. The resulting§triking committee recoinmcndations would.; a presented to tlae1- ai4$PA. (UTRSPA):f6f a resaltiition to reu se the size of the 9PC. The`0nrni aex is would include an indication of the support of the.partner SPAS. ©acussio.n Paper o" the Sdurdo Pi*06 0:P.k.rinfintj Process Jatluary 2tf1i Addendom page 8 Thames,4ydenhsm and (legion Mnking'WNater S.aurce Protect ore C t s° 2x '� '1998'a The Municipality of West Elgin TO: MAYOR AND COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: FEBRUARY 11, 2016 SUBJECT: ZONING BY-LAW AMENDMENT APPLICATION FOR CHERYL LANDRIAULT AND MATT GARMON RECOMMENDATION: THAT Council of the Municipality of West Elgin APPROVE Zoning By-law Amendment File No. P1/16, subject to the provisions on the attached By-law. REASONS FOR AND NATURE OF THE APPLICATION: The purpose of the Zoning By-law Amendment application is to amend the General Agricultural (Al) zone of the Municipality of West Elgin Comprehensive Zoning By-law 2015-36 to permit the severance of a surplus farm dwelling and to rezone balance of the farm to prohibit the construction of any new residential buildings and/or structures. The subject lands are situated on the north west corner of Graham Road and McMurchy Line, within the geographic Township of Aldborough. The lands are legally described as South Part Lot 21, Concession B Eastern Division and known municipally as 25222 McMurchy Line. The lands to be severed, a non-farm residential lot with a surplus farm dwelling will be rezoned from General Agricultural (Al) Zone to Restricted Agricultural (A3) Zone. The lands to be severed will have an area of 0.81 hectare (2.0 acre), a depth of 98.5 metres (323.16 ft.) and a frontage of 82.17 metres (269.59 feet) on McMurchy Line. The parcel contains a single detached dwelling, with municipal water service and private septic system. The lands to be retained, a farm parcel will be rezoned from General Agricultural (Al) Zone to Agricultural (A2) Zone. The lands to be retained will have an area of 19.5 hectare (48.19 acre), an irregular depth and a frontage of 350.5 metres (1,150.0 feet) on McMurchy Line. The barn and greenhouse building have been removed as a condition of severance. The lands to be retained contain a leased solar panel. The location of the subject lands are on the attached Key Map. County of Elgin Land Division Committee conditionally approved the associated severance application (File No. E121/15) on January 27, 2016; last day to appeal the decision is February 18, 2016. SUMMARY/CONCLUSION: The application was circulated to the applicable public agencies for comment and to all neighbouring property owners within 120 metres of the properties; no concerns were raised. The application has been assessed for appropriateness with regard to existing policy and the impact of the proposal on the surrounding land uses. The application is consistent with the Provincial Policy Statement and conforms to the County of Elgin Official Plan and the Municipality of Vilest Elgin Official Plan. DISCUSSION: Provincial Policy Statement County of Elgin Official Plan and Municipality of West El-gin Official Plan Consistency with the Provincial Policy Statement 2014 and conformity with the County of Elgin Official Plan and the Municipality of Vilest Elgin Official Plan were determined in the consent application. This application is consistent with the Provincial Policy Statement 2014 and conforms to the County of Elgin Official Plan and the Municipality of West Elgin Official Plan, in particular with the requirement to rezone the severed and retained parcels. Municir)ality of West Elgin Comprehensive Zoning By-law 2015-36 The lands to be severed are proposed to be rezoned from Agricultural (Al) Zone to Restricted Agricultural (A3) Zone. The A3 zone will permit agri-tourism, animal clinic, animal hospital, bed and breakfast establishment, dog kennel day care, day care centre, secondary farm occupation, restricted agricultural use and single unit dwelling. The A3 zone is recommended to be applied to the proposed severed parcel. The lands to be retained are proposed to be rezoned from General Agricultural (Al) Zone to Agricultural (A2) Zone. The A2 zone prohibits residential use and residential buildings and permits agricultural use, agri-tourism use, farm winery, hunting reserve, production of oil and natural gas and wildlife preserve. The A2 zone is recommended to be applied to the proposed retained parcel. Respectfully Submitted, Reviewed by: Heather James, MCIP, RPP R. Scott Gawley, C.P.A., C.G.A. Planner Administrator/Treasurer ?•�rf7 r Wr+�a - �'�pr 1 uES4 r' t Y ika 3 tyI'CL;S Z ,{C$t¢V?.M1 Jgrv, tRt tK ■■■. ■■■.■■■■■ ■■.■■■■■.■■■■■®■■■11,1■ r■ .■■■ ■■■■�7■■ONES■■.■■ ■.■■.■■■.■■®■■■ ■ ■■■■e■ IS M M■■■■■■■�i■l■■■ II■®law A■►SEEN ■ �_■��MEN Iffam■■I ��■,'�■■■■■■■■®� �®■■u� 17■■®�I ■■■�i1 ■■■■■■■��■■NOME■■MEN.■�■71 1■■■■ li■■■t ■■. ■117■■■■■■■w' 7■■t■■■■■®.�■.■■■■■M ■®l■■■m ■I + l M tili■■mHffm■■■■■■77777�:�177■1■■®■■.Oar■si■■rA ■■IN " NOW��77■MEMOS■7�i.■,■■■■■■.I■0I■■WOW ■77=1`71a■1■■■■■■■■■■■■■■■.i■■■■■■■■■i■di7`7ll [�■. ■I! .■■NO ONE■t■■■■■■..i■■.■■M■■■.IN 2 Swa ■■■■■■■■■r ■■■MI■ ■■fir■■■mI■■f■ m, ■■0 11■■■■ I■�� 1 ■ !SIT !■■■��■i■��r■m■■�i .. ■■i.1■■.■■■ iii �■■t■��.1��■MMmMmHmi� ■�! an 100111MME 0 MORMON IN WERE �7■l\.■■Noun■■■MEN■��l r f��i D>rii➢iA�1■Eli ;1 ■MR MEN MEMOS WIN .NOONmoms\■■Room■■■MEN IN ■■■■■sown 11■■■■OEM■■@7 �� 1 I® !�� ■7®lei®■l.■ on MEMO MEN mammon " ■■�■r■■� 7■o l n■iI 17 m■■■■■.■■�■�.■■■■®■■®7■■77�o9e1IrW°� 7� � �■ ■ ® l ■ 7 ®i■ ■ A� 5,$IAc1 fl7 ®7■ m BONN �rrr�r■ sU.[......��.;.��...n.r—=—•�...ws, .w��a...,...,�ram;��r®mrra�s�®r�r eR�N ■� ILA i'r�■■.■■■ ■■■■■■■■■■■7■ I■■■■■■NON ■■It!�ti�77' r■■■.�■�■■■l■■u■■■■■�■■■■ � m€ u .■ ■E imal"mm■ ■ ■■sil■g QN ■■ ■■■■ ■■■ ■■■■■MOOR■ ■ ■■..■■mI®!l ■■ NES■■■■■■■■I Emmons®a ' 193 Ministry of Agriculture, Ministbre de I'Agricuiture,de I Food and Rural Affairs I'Alimentation et Lr a des Affaires rurales 0 door 4°6tage r.� Ontario 1 Stone Road West 1 Slone Road West Guelph,Ontario N1G 4Y2 Guelph(Ontario)N1G 4Y2 Tel: 1-877-424-1304 TAI.: 1-877-424-1300 Fax: 519 826-3398 T616c.: 519 826-3398 Rural Programs Branch February 5, 2016 Our File: OCIF AC2-0438 Scott Gawley, Chief Administrative Officer/Clerk Municipality of West Elgin 22413 Hoskins Line PO Box 490 Rodney, Ontario NOL 2CO EMAIL: sgawley @westeigin.net Dear Scott Gawley: Re: Ontario Community Infrastructure Fund (OCIF)Application Based Component, Intake Two Thank you for your application under the second intake of the OCIF Application Based Component. Following a detailed review of the application and supporting materials you submitted, we are writing to inform you that the project has not been selected for funding. All applications were reviewed, assessed and ranked based on the criteria as outlined in the program guidelines (section 6.2). The total funding requested exceeds the funding available at this time, and as a result, not all applications could be funded. The Ministry of Agriculture, Food and Rural Affairs and the Ministry of Economic Development, Employment and Infrastructure recognize the importance of helping small, rural and northern municipalities to address critical infrastructure needs and will continue to work with their municipal partners to ensure that predictable, flexible funding is available through the OCIF formula based grant. Staff are available to provide additional details on your project's assessment, if requested. Should you have any questions, please do not hesitate to call the contact centre at 1-877-424- 1300 or email OCIF -ontario.ca. Thank you for your interest in the second intake of the OCIF Application Based Component. Sincerel , J,66 Locklin Manager, Program Operations Good Things ty; Grow in Ontario A bonne terre. FoOdlRnd bons prcduits ONTAN0 Ministry of Health Ministers de la Santa and Long-Term Care at des Soins de longue duree Office of the Minister Bureau du minislre 10"Floor,Hepburn Block �diflce Hepburn, 100 stage 80 Grosvenor Street 80,rue Grosvenor Toronto ON M7A 2C4 Toronto ON M7A 2C4 Tel. 416 327-4300 Tel. 416 327-4300 Ontario Fax 416 326-1571 Te1ec. 416 326-1571 www.ontario.calhealth www.ontario.calsante January 7, 2016 HLTC2976IT-2015-267 Dear Heads of Council, We are writing to you today to draw your attention to a significant public health issue and to seek your support to address this important issue at the municipal level. There are a growing number of communities across Ontario that are choosing to discontinue fluoridation of their municipal drinking water system in spite of consistent evidence that water fluoridation is a safe and effective method to reduce the risk of oral health problems for Ontarians. Tooth decay is the single most common chronic disease among Canadian children. The importance of maintaining good oral health should not be taken lightly - it is an important part of being healthy overall. Poor oral health is linked to diabetes, heart disease, respiratory conditions, osteoporosis, rheumatoid arthritis and low birth weight in babies. As such, water fluoridation is, and must be recognized, as a very important measure to protect the health of Ontarians. The benefits of water fluoridation are well documented. More than 90 national and international professional health organizations, including Health Canada, the Canadian Public Health Association, the Public Health Agency of Canada, the Canadian Dental Association, the Canadian Medical Association, the U.S. Centers for Disease Control and Prevention (CDC) and the World Health Organization, have endorsed the use of fluoride at recommended levels to prevent tooth decay. In fact, the use of fluoride in drinking water has been called one of the greatest public health achievements of the 20th century by the CDC. According to expert research, fluoridated drinking water reduces the number of cavities in children's teeth, which contributes to their healthy development. Reductions of tooth decay have also been observed in adults and seniors who reside in communities with fluoridated water. 12 1671-01(03/04) 7530-4658 -2- Water fluoridation helps to reduce the cost of dental care. The Ontario Dental Association has stated that the cost of providing dental care if waiting until tooth decay occurs is much higher than the cost of preventing it. The CDC estimates that for every$1 invested in community water fluoridation, $38 is saved in dental treatment. Removing fluoride from drinking water will place those least able to afford or access dental treatment at a much higher risk for oral health problems. The health benefits of drinking water fluoridation extend to all residents in a community, regardless of age, socioeconomic status, education or employment. Municipal leaders should consider carefully the range of factors and implications of removing fluoridation from municipal drinking water systems. We urge all of you to support fluoridation of drinking water in your communities so that everyone can enjoy the long-term health benefits. Yours sincerely, Dr. Eric Hoskins David C.Williams, MD, MHSc, FRCPC Minister Acting Chief Medical Officer of Health c. Roselle Martino, Assistant Deputy Minister, Population and Public Health Division 1871.01(03104) 7530-4658 w,W........., F 4'V F: JAN 2 3 2916 1 .......... Municipality of West Elgin 22413 Hoskins Line Rodney,Ontario NOL 2C0 Attention Mayor and Council Members, January 25,2016 Cactus,Cattle and Cowboys Committee would like to request the use of the Rodney Fair Grounds and the Recreation Center for this year's 2016 Festival dated for July 09,2016 and the Car&Truck Show for July 10,2016.We would also like to ask that the rental fees for the recreation center be waived for our event. We will be on the f=airgrounds from Thursday July 07,2016 to Sunday July 10,2016. Thank you, Theresa Vandevenne Chairperson for CCC 27074 Aberdeen Line Dutton,Ontario NOL 1J0 (519)762-0112 Hm. (226)373-7464 Cell k1+EE''rEUgCI Municipality of West Elgin 12016 Jan 30, 2015 Subject: Request for(a "little" -haha-bit of)Funding for The TrebleMakers Women's Choir. Note:we are asking for the same thing from both WE and DD. Full disclosure. WHO WE ARE: Since 2007,the TMWC has provided a safe, fun, supportive and encouraging place for women 14 and up (our eldest was 82 when she finally had to leave)to learn to sing, to read music and to perform. We've done 2 public concerts a year and 2-4 outreach concerts a year to local seniors'homes and church events. Our concerts usually draw 65-100 audience members and we bring in listeners from Western Elgin region as well as from London, St. Thomas, Middlesex county and Windsor, Essex-Kent. Our membership numbers have ranged from 12-25 and we're currently at about 20 at the moment. The come from the Western Elgin region, SWM, London and St. Thomas. We have 5 women who are 'charter'members: they've been with the group since Day 1. All told, I think nearly 100 women have been in the group at some point or other. Every year we have new members join as others move on with other obligations. This year, we're really excited to have a mom/teenage daughter join us and to welcome back 3 members from a couple of years ago. New friendships have formed between women who might never have met otherwise. Everyone has learned new skills and stretched out of their comfort zone. We have sung in more than 5 languages! (and not died!) OUR SUCCESSES 1.This year we were invited to participate as a representative from Ontario to go to Ottawa to participate in a national choral festival over the Canada Day weekend! We had been recommended by several people to the organizing group. The financial tally was prohibitive for most of the group, so we had to decline. We have now a standing invitation to the bi-annual festival. 2. Among our members have been several who had been told not to sing or who had never sung before and had certainly never read music or performed before— and they learned to do all of that in this group. A recent member had become somewhat housebound and fearful after a Parkinson's diagnosis. Over the course of the first 4 months with us, she moved from "I'm not singing in the choir"to" I want to be hidden WAY in the back"to singing in the front row and telling me afterwards, "After we finished, I was SO Joyful! I wanted to start all over again!" 3. We finance our operations ENTIRELY through annual membership fees($75 per adult, $40 per student) and concert revenues. I have taken a total of$700 in honorarium over the 9 years as funds have allowed. Each piece of music we buy for the group costs between $50 and $90, depending on the length of the music, etc. Other`outgos'include space rental for rehearsals and concerts, an accompanist, honoraria for our special guests, some paid advertising and printing costs. 4. We have commissioned (paid a composer to write a piece of music for us) TWO pieces of music— one to celebrate our 5th anniversary and one.. well,just because. Both pieces were composed by Sarah Quartel, a young Canadian choral composer who has roots in our area (and some of the women knew her husband's grandmother). The first piece, 1 Remember(for our 5th) has been published by the world's#1 choral publishing company, Oxford University Press. Since 2008, it has sold more than 3000 copies worldwide, to choirs and schools of all kinds. Our name, location and dedication are included. The second,just because piece is in line to be published with a couple of others Sarah has composed. Part of my mission is to get more intelligent, Canadian, female-composed music out in the world for groups like ours. The TrebleMakers are unique. • there are not many women's choirs out there. Most of them are professional and in large, urban communities. • they are not teaching choirs like ours. (we teach members how to read music as well) • Most music that IS written for our voicing is typically for children or for professional women whose experience and vocal range is greater than ours. By commissioning music written specifically for us, we get music designed for our strengths and we are also able to offer the world a) more Canadian music b) written by women for women c) accessible music for groups of various backgrounds. S. Our concert this fall(December 2016)will be the beginning of our TENTH III season!We made It! We want to celebrate! We are asking for just a "little" (my last name comes In handy sometimes) financial support. With this as background, we have TWO parts to our request: 1. RENTAL ASSISTANCE for 2016-2017: $100 We rehearse at WESS right now. Since the beginning, our rent has fallen under"Community Use, non-profit" parameters. This has meant we have paid about$40 simply for liability insurance and the 'rent'has been waived. We were never aware that the Province was subsidizing rent.Apparently, that funding has ended because... ...Months after booking for 2015-2016, the Board came back to us, (without any early notice or indication at any time that this would change) with a roughly$300 rental bill. Part of the Board's claim was that this was for"wear and tear and piano tuning." They also said that since i we were using a 'specialized room' (ie a music room) we had a different fee structure. We use chairs and piano for 2 hours a week and put everything back. We have a good relationship with Mr. Beaudoin, the music teacher at WESS. SUCCESS: The final result after negotiations was that, for this year ONLY, the fee would again be waived, but that we should budget for it for next year. Which we have begun to do. I have adjusted our concerts so that our`new music purchase'budget is$0 for the spring of 2016. We will probably ask for a nominal increase in membership fees from our members in the fall. REQUEST: we would like $100 towards that rental fee. This would allow us to invest more easily in music, our special guests and our accompanist—the things that make our concerts pop! 2. Tenth Anniversary Music Commissions: one piece for December 2016 and one for Spring 2017 $500 While our full plans for the 10th anniversary year are just getting underway, we DO want to have TWO pieces commissioned: one specifically for Christmas and one for the Spring 2017 concert. Sarah has been generous in what she has charged for the commissions to date. Effectively, she is giving us a `Small Town Community Choir' (less than 50%of the usual) rate because we have built a strong positive relationship with her over the years. She loves us and loves writing for us! With each commission, I have committed to raising what we pay her so that we close the gap a little. For our first commission we paid $500; our second one, we paid$650. 1 haven't yet contacted her for this year—but that will happen in the next couple of weeks. I am budgeting $750 minimum for each commission. At the moment I have$65 put away for that purpose. REQUEST: we are asking for$500 to go towards one of the commissions. We will go ahead with the commissions and the rent with or without help from the Municipality and we will find a way. This little bit of support would be very much appreciated. It would allow us to re-direct what resources we have to other aspects of our celebration. Many thanks for all you do! Sharon Little, Chief Treble Maker, TMWC AutismONTARIO see the potential vair to potentlet January 22,2016 r ►�:ci�at;rur u�c8;� �,� Dear Municipality of West Elgin, Q Q 201 Municipality of West Elgin 22413 Hoskins Line , Rodney ON NOL 2C0 Re:Invitation to participate in Autism Ontario's "Raise the Flag"campaign on April 4nd 2016 in celebration of World Autism Awareness Day. Dear Sir/Madam, April 2,2016,will mark a historic day in Canada for the autism community. For the fourth year, Canadians will officially recognize World Autism Awareness Day. To formally acknowledge the day,Autism Ontario is inviting all municipalities to proclaim April 2,2016 as World Autism Awareness Day and raise Autism Ontario's Flag on Monday, April 461,2016 due to weekend office closures on the official day. By participating in our 2016 "Raise the Flag" campaign,you are increasing public awareness about Autism Spectrum Disorder(ASD), and the day-to-day issues faced by people with autism and their families. I€your community is interested in supporting autism awareness by participating in Autism Ontario's "Raise the Flag" campaign on April 4,2016,please return the attached RSVP form by mail on or before March 11,2016. Last year we requested that municipalities keep the flag for future use.We have a limited number of flags available for those who require one;please make note when completing the RSVP form if you require one. The March 11,2016 registration deadline will allow us to mail out flags to those who need it, and to advertise through our communication channels that your municipality will be participating.We recognize municipalities have a formal approval process for recognizing charitable proclamations and flag raisings, and may not be able to register by the deadline. If this is the case we still invite you to proclaim the day and raise a flag,i.f you have one.Please notify us of your participation by emailing rtfCautismontario.com. AutismONTARIO see the potentlaf vofr le potentiel Please visit www.raisetheflagforautism.com in the coming weeks to access new engaging resources and to share your stories of inclusion! For questions regarding participation,please contact the Raise the Flag committee at 416-246- 9592 or at rtf @autismontario.com. Sincerely, Autism Ontario's Raise the Flag Committee 1179 King Street west,Suite 004 Toronto,Ontario M6K 3C5 416-246-9592 rtf @autismontario.com I About Us Autism Ontario is the leading source of information on autism and one of the largest collective voices representing the autism community in Ontario. Today, l in 94 children are diagnosed with autism in Canada. Through improved public awareness,Autism Ontario strives to increase opportunities and acceptance for over 100,000 people living with Autism Spectrum Disorder in Ontario,ensuring that each person with ASD is provided the means to achieve quality of life as a respected member of society. Learn more at www.autismontario.com Enclosure: • Proclamation • RSVP form Follow us on Twitter! @AutismONT and tweet your Raise the Flag photos with #RaisetheFlagforAutism I Municipality RSVP for Raise the Flag 2016 First Name Last Name Email Phone Title Municipality Municipality Address Municipality Postal Code Do you require a flag? Local Autism Ontario Chapter Comments Mail to: attn.: Raise the Flag Autism Ontario 1 179 King St. W., Suite 004 Toronto, ON M6K 3C5 a r tiSMONTAR0 See the potential voir le porentiel PROCLAMATION ` I, (name of Mayor or designate) of the city of(city name) do hereby proclaim April 2 as World Autism Awareness Day WHEREAS: World Autism Awareness Day will be recognized on April 2nd, 2016, in Canada thanks to Liberal Senator Jim Munson's Bill S-206, An Act Respecting World Autism Awareness Day; and WHERE AS: Autism Spectrum Disorder (ASD) affects more than 100,000 Ontarians. Autism Spectrum Disorder is now recognized as the most common neurological disorder affecting 1 in every 94 children, as well as their friends, family and community; and WHERE AS: ASD is a spectrum disorder, which means it not only manifests itself differently in every individual in whom it appears, but its characteristics will change over the life of each individual as well. A child with ASD will become an adult with ASD; and WHERE AS: Autism Ontario (formerly Autism Society Ontario) is the leading source of information and referral on autism and one of the largest collective voices representing the autism community. Since 1973, Autism Ontario has been providing support, information and opportunities for thousands of families across the province; and WHERE AS: Autism Ontario is dedicated to increasing public awareness about autism and the day-to-day issues faced by individuals with autism, their families, and the professionals with whom they interact. The association and its chapters share common goals of providing information and education, supporting research, and advocating for programs and services for the autism community;and THEREFORE: I (Mayor Name or Designate), do hereby declare April 2nd as World Autism Awareness Day. Dated at (municipality), Ontario this 2nd day of April, 2016 a i Ministry of Agriculture, Ministere de I'Agriculture,de Food and Rural Affairs I'Alimentation et des Affaires rurales Office of the Minister Bureau du ministre 77 Grenville Street, 11"'Floor 77, rue Grenville, 11"etage Ontario Toronto, Ontario M7A 1 B3 Toronto(Ontario)M7A 1 B3 Tel:416-326-3074 TLK:416-326-3074 Fax:416-326-3083 Te16c.:416-326-3083 W t`�t l q a� V f rsr 2L24 dr.?•�vwn FED 0 6 2016 February 2, 2016 -- Dear Mayor: I am pleased to share news with you regarding the 2016 Premier's Award for Agri-Food Innovation Excellence program. I encourage you to share this information throughout your municipality. The Premier's Award for Agri-Food Innovation Excellence program was created to recognize and foster the spirit of innovation that thrives in Ontario's agricultural sector. It encourages the development of rural communities, farms, agri-food processors and agri-food organizations by adding value to existing products, creating jobs and driving economic growth. Each year the program recognizes up to 45 award winning innovations across the province and awards them with $5,000 each. In addition, there is a Premier's Award valued at$75,000, a Minister's Award valued at $50,000, and three Leaders in Innovation awards valued at $25,000 each. All award recipients receive a plaque and gate sign, and they can also use the Premier's Award program wordmark. Primary producers, processors and agri-food organizations are invited to submit applications between February 12, 2016, and April 15, 2016. Details on eligibility, innovation categories, assessment criteria, and the application and selection process can be found in the enclosed 2016 Program Guidebook and Application Form or at www.ontario.calagrifoodinnovation. I ask that you encourage outstanding agriculture and agri-food innovators throughout your municipality to apply. The deadline to submit applications is 5 p.m. on April 15, 2016. Should you require additional information please contact the Agricultural Information Contact Centre at 1-877-424-1300 or email ag.info.omafra @ontario-ca. have also enclosed a copy of last year's program brochure which highlights 2015 Premier's Award for Agri-Food Innovation Excellence recipients. 12 Ministry Headquarters: 1 Stone Road West,Guelph,Ontario N1 4Y2 Bureau principal du ministere: 1 Stone Road West, Guelph(Ontario) N1G 4Y2 - 2 i look forward to learning about agri-food innovations in your municipality. Sincerely, A Jeff Leal _ Minister of Agriculture, Food and Rural Affairs Enclosure V Good Things Grow in Ontario A bonne terre,bons prodults Faadland iFR10 I Legal&Legislative Services AT�O� Stephen M.A. 64771 V 905-726-4771 shuycke @aurora.ca ,yowY&&&good Gompa�ry Town of Aurora 100 John West Way, Box 1000 Aurora,ON L4G 6J1 February 2, 2016 DELIVERED BY E-MAIL TO: The Honourable Kathleen Wynne, Premier of Ontario kwynne.mpp.co @liberal.ola.org Legislative Building, Queen's Park Toronto, ON M7A 1A1 Dear Premier: Re: Town of Aurora Council Resolution of January 26, 2016 Re: Motion(a) Ontario Municipal Board Jurisdiction Please be advised that this matter was heard by Council at its Council meeting held on January 26, 2016, and in this regard Council adopted the following resolution: WHEREAS the Town of Aurora spends an incredible amount of resources and taxpayer money developing an Official Plan; and WHEREAS the Town's Official Plan is ultimately approved by the Province; and WHEREAS it is within the legislative purview of Municipal Council to approve Official Plan amendments or Zoning By-law changes that better the community or fit within the vision of the Town of Aurora Official Plan; and WHEREAS it is also within the legislative purview of Municipal Council to deny Official Plan amendments or Zoning By-law changes that do not better the community or do not fit within the vision of the Town of Aurora Official Plan; and WHEREAS planning decisions may be appealed to the Ontario Municipal Board ("OMB"), an unelected, appointed body that is not accountable to the residents of Aurora; and WHEREAS appeals of OMB decisions are limited to questions of law, not the findings of facts in a case; and WHEREAS all decisions—save planning decisions—made by Municipal Council are similarly only subject to appeal by judicial review and such appeals are limited to questions of law; The Honourable Kathleen Wynne, Premier of Ontario Re: Town of Aurora Council Resolution of January 26, 2016 February 2, 2016 Page 2 of 2 NOW THEREFORE BE IT HEREBY RESOLVED THAT Aurora Town Council requests the Government of Ontario to limit the jurisdiction of the OMB to questions of law or process; and BE IT FURTHER RESOLVED THAT that the Government of Ontario be requested to require the OMB to uphold any planning decisions of Municipal Councils unless they are contrary to the processes and rules set out in legislation; and BE IT FURTHER RESOLVED THAT a copy of this Motion be sent to The Honourable Kathleen Wynne, Premier of Ontario, The Honourable Ted McMeekin, Minister of Municipal Affairs and Housing, Mr. Patrick Brown, Leader of the Progressive Conservative Party, Ms. Andrea Horwath, Leader of the New Democratic Party, and all Members of Provincial Parliament (MPPs) in the Province of Ontario; and BE IT FURTHER RESOLVED THAT a copy of this Motion be sent to the Association of Municipalities of Ontario (AMO) and all Ontario municipalities j for their consideration. i The above is for your information and any attention deemed necessary. Yours truI Stephen A. Hrckee Town Clerk SMHIIb Copy: The Honourable Ted McMeekin, Minister of Municipal Affairs and Housing Mr. Patrick Brown, Leader of the Progressive Conservative Party Ms. Andrea Horwath, Leader of the New Democratic Party All Members of Provincial Parliament in Ontario Association of Municipalities of Ontario (AMO) All Ontario Municipalities