February 25, 2016 MUNICIPALITY OF WEST ELGIN
AGENDA
COUNCIL MEETING
FEBRUARY 25, 2016
COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING
------------------------------------------------------------------------------------------------------------
DISCLOSURE OF PECUNIARY INTEREST
ADOPTION OF AGENDA
MINUTES (Al —All)
February 11, 2016 Council
*February 11, 2016 Public Meeting - Zoning By-law Amendment - South
Part Lot 21, Concession B Eastern Division
(Landriault/Garmon)
BUSINESS ARISING FROM MINUTES
DELEGATIONS (B)
1:30 p.m. Port Glasgow Trailer Park Budget (C8c)
This portion of the meeting will be held in the Training
Room, Rodney Fire Department(adjacent to the main
administration building).
REPORTS (Cl- C10)
1. ROADS
2. RECREATION/EMERGENCY MANAGEMENT
3. WATER DISTRIBUTION SYSTEM
4. WASTEWATER
5. BUILDING
6. BY-LAW ENFORCEMENT
7. DRAINS
8. ADMINISTRATION
February 25, 2016 ............. Page 2
a) *Report - Landfill Monitoring Well Repair
b) *Report - 2016 Tax Schedule
c) *Report - Sale of Surplus Property at 175 Main Street, West Lorne
d) *Report - 2016 Trailer Park Budget
e) *Report -Appointment of Secretary/Treasurer and members of the
Committee of Adjustment
9. PLANNING
a) *Report— Proposed Consent Application for Allan Barfett and Shayne
Vandenries
10. ACCOUNTS
CORRESPONDENCE (D1 — D15)
COUNCIL CONSIDERATION - ACTION RECOMMENDED:
1.* AMO/LAS - Request for Support - Broader Investment Powers;
2.* Aldborough Public School -Aldborough Volunteer Parent Council -
Requesting waiver of fees for use of the West Elgin Recreational Centre
for Fundraising Dance - Proceeds will go towards New School Outdoor
Equipment;
3.* Municipality of Bluewater - Request for Support - Reinstate Incentives for
Physicians to practice in rural areas;
4.* Ontario Small Urban Municipalities - OSUM Executive Nomination for
2016-2018 term;
5.* Elgin St. Thomas Public Health - Farm Housing Accommodations for Local
and Off Shore Workers;
6.* Township of Cavan Monaghan - Request for Support - Consultation on
Primary, Home, and Community Health Care;
7.* West Lorne Lawn Bowling Club - Request for Funding;
8.* Elgin County OPP 2015 Year End Report;
RECOMMENDED TO ACCEPT & FILE:
9. AMO
• Watch File - February 11, 2016;
• Watch File - February 18, 2016;
10. Elgin County Council Highlights - February 9, 2016;
11. Policing Consultations Announced - Police Services Act;
12. Ontario Good Roads Association - Premier Wynne Announces Additional
Funding at the 2016 OGRAIROMA Combined Conference;
13. AMO -Welcomes Increased Infrastructure Funding for Municipalities;
February 25, 2016 ............. Page 3
14. Lower Thames Conservation Authority - Holds Annual General Meeting —
Approves Budget for 2016;
15. Elgin County— Invitation to the 8th Annual Warden's Charity Golf
Tournament.
BY-LAWS:
By-law No. 2016-14 Interim Tax Levy
By-law No. 2016-15 Appoint Treasurer
By-law No. 2016-16 Appoint Secretary/Treasury and members of the
Committee of Adjustment
MINUTES (E1 - E2)
*February 9, 2016 West Elgin Arena Board
NOTICE OF MOTION (F)
OTHER BUSINESS (G1 - G3)
1. Council Announcements
2. Closed Session
• Personal matters about an identifiable individual (M.A. s239 (2)(b));
• A proposed or pending acquisition or disposition of land by the
municipality or local board (M.A. s239 (2)(c)).
3. Strategic Visioning Session
CONFIRMING BY-LAW
ADJOURNMENT
NEXT MEETINGS:
March 10, 2016 Council
March 17, 2016 Special Council - 2016 Budget
March 24, 2016 Council
March 31, 2016 Special Council - 2016 Budget
Information will be gathered in accordance with the Municipal Freedom of
Information and Protection of Privacy Act(MFIPPA). All comments and
communications received will become part of the public record unless you
expressly request the Municipality to remove it. Questions about the collection of
personal information may be directed to the Clerk.
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
FEBRUARY 11,2015
PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar
(arrived at 10:18 a.m.)
Councillors Joe Seman,Jonathan Wolf, Richard
Leathern
STAFF PRESENT Scott Gawley, C.A.O.-Clerk
Kamran Ali,Treasurer
Spencer Pray, Deputy Clerk
Lee Gosnell, Public Works Superintendent
Jeff Slater, Parks and Recreation Superintendent
Heather James, Planner
ALSO PRESENT Dale LeBritton, OWCA-Regional Hub Manager
CALL TO ORDER
The Mayor called the meeting to order at 9:30 a.m.
DECLARATION OF PECUNIARY INTEREST
None declared.
ADOPTION OF AGENDA
RES. NO.1 Moved by Seman
Seconded by Wolf
RESOLVED that the Council of the Municipality of West Elgin
approves the agenda for February 11, 2016 as printed and
circulated.
DISPOSITION: Carried
APPROVAL OF MINUTES
RES. NO.2 Moved by Seman
Seconded by Leatham
RESOLVED that the minutes of the meetings held on the following
dates be adopted as printed and circulated;
January 28, 2016 Council
January 28, 2016 Public Meeting-Rezoning-Part Lot 4,
Concession 14 (Aldborough Bluffs Inc.)
DISPOSITION: Carried
BUSINESS ARISING FROM MINUTES
DELEGATIONS
RES. NO.3 Moved by Wolf
Seconded by Seman
RESOLVED that Council suspend its Council meeting and go into a
Public Meeting for a Zoning By-law Amendment for land located at
February 11, 2016 .....Page 2 of 9
RES. NO.3 Cont'd
South Part of Lot 21, Concession B Eastern Division
(I_andriault/Garmon).
DISPOSITION: Carried
10:00 a.m. Public Meeting-Zonin By-!law Amendment-South Part Lot 21
Concession B Eastern Division (Land riaulttGarmon 131 C9a
Separate minutes have been created for the Public Meeting.
RES. NOA Moved by Seman
Seconded by Wolf
RESOLVED that Council enter back into session and continue its
February 11,2016 Council meeting.
DISPOSITION: Carried
11:30 a.m. Lake Erie North Shore Landowners Association (LENSLA)
Also in attendance: Kyle Cronk
David Harding
Ron Allensen
The Lake Erie North Shore Landowners Association(LENSLA) introduced
themselves to Council and mentioned that their purpose in approaching Council
was to inform them that the LENSLA membership disapproves of the Shoreline
Management Plan and to elicit their support to re-open the process.
LENSLA told Council that the process was flawed noting specifically the
tendering process and the lack of public consultation in forming the plan. The
Shoreline Management Plan in their view has out of date scientific supporting
research and inaccurate maps.
LENSLA mentioned that they met with the Technical Advisory Committee on
February 9, 2016 and that they are awaiting a written response from the
committee. Pending the response from the Technical Advisory Committee
LENSLA told Council they may be requesting another delegation and bringing
forth a suggested resolution. LENSLA ended their presentation and answered
questions posed to them by Council.
Council thanked LENSLA for their presentation.
REPORTS
1. ROADS
a) Monthly Report
RES. NO.5 Moved by Seman
Seconded by Wolf
RESOLVED that the Monthly Report from the Public Works
Superintendent dated February 11,2016 be received.
DISPOSITION: Carried
2. RECREATION/EMERGENCY MANAGEMENT
a) Monthly Report
RES. NO.6 Moved by Wolf
A-3
February 11, 2016 .....Page 3 of 9
RES. NO.6 Cont'd
Seconded by Seman
RESOLVED that the Monthly Report from the Parks and Arena
Superintendent dated February 11,2016 be received.
DISPOSITION: Carried
Dale LeEl itton Joined the meeting.
- 3.WATER DISTRIBUTION SYSTEM
a) Operations Report
RES. NO.7 Moved by Wolf
Seconded by Leatham
RESOLVED that the Monthly Operations Report for the Water
Distribution System from the Ontario Clean Water Agency dated
February 5, 2016 be received.
DISPOSITION: Carried
4.WASTEWATER
a Report-Rodney Wastewater Treatment Plant Operations Report-Fourth
Quarter 2015
RES. N0.8 Moved by Seman
Seconded by Wolf
RESOLVED that the Report-Rodney Wastewater Treatment Plant
.Operations Report-Fourth Quarter 2015 from the Ontario Clean
Water Agency dated January 18, 2016 be received.
DISPOSITION: Carried
b) Report-West Lorne Wastewater Treatment Plant&Collection System
Operations Report-Fourth Quarter 2015
RES. NO.9 Moved by Wolf
Seconded by Bodnar
RESOLVED that the Report-West Lorne Wastewater Treatment
Plant&Collection System Operations Report-Fourth Quarter 2015
from the Ontario Clean Water Agency dated January 18, 2016 be
received.
DISPOSITION: Carried
Dale LeBritton left the meeting.
5. BUILDING
a) Monthly Report
RES. NO.10 Moved by Leatham
Seconded by Seman
RESOLVED that the Monthly Report from the Deputy Chief Building
Official dated February 11,2016 be received.
DISPOSITION: Carried
6. BY-LAW ENFORCEMENT
a) Monthly Report
A4
February 11, 2016 .....Page 4 of 9
RES. NO.11 Moved by Leatharn
Seconded by Seman
RESOLVED that the Monthly Report from the C.A.Q.-Clerk dated
February 11,2016 be received.
DISPOSITION: Carried
7. DRAINS
8.ADMINISTRATION
a) Report-2015 Council Remuneration and Expenses
RES. NO.12 Moved by Seman
Seconded by Leatham
RESOLVED that the Report-2015 Council Remuneration and
Expenses dated February 11, 2016 from the Treasurer be received:
DISPOSITION: Carried
b Report-Source Water Protection Committee-Proposed Committee Size
RES. NO.13 Moved by Leatham
Seconded by Wolf
RESOLVED that the Report-Source Water Protection Committee-
Proposed Committee Size dated February 11, 2016 from the
C.A.O.-Cleric be received;
AND THAT Council send notice to the Source Protection
Committee that:
1. They support Option A of the Municipal Grouping of
Table 2 for the implementation and monitoring of the
Source Protection Plan and also comment that when
the Source Protection Committee is tasked with
updating the Source Protection Plan and Plan that the
Source Protection Authority plan for the SPC to be
increased in size to that originally required in O Reg.
288107 so that the Municipal representation would be
reinstituted. AND further:
2. If the SPC is mandated with the responsibility of
preparing other regionally important and significant
reports that will affect the Municipality of West Elgin
and may deal with but are not limited to Climate
Change or Great Lakes Water Quality that SPC to be
increased in size to that originally required O Reg.
288107 so that the original Municipal representation
would be reinstituted.
DISPOSITION: Carried
9. PLANNING
a) Report-Zonina By-law Amendment Application for Cheryl Landriault and Matt
Garmon
RES. NO.14 Moved by Seman
Seconded by Leatham
RESOLVED that the Report—Zoning By-law Amendment
Application for Cheryl Landriault and Matt Garmon dated February
11, 2016 from the Planner be received.
AND THAT the appropriate by-law be brought forth.
DISPOSITION: Carried
February 11, 2016 .....Page 5 of 9
10.ACCOUNTS
RES. NO.15 Moved by Seman
Seconded by Leatham
RESOLVED that the Mayor and Treasurer are hereby
authorized to sign Payment Voucher#2 amounting to$376,121.00
in settlement of General, Road, Water, and Arena Accounts
(including cheques#21241 —21336).
DISPOSITION: Carried
CORRESPONDENCE:
1. Ministry of Agriculture, Food and Rural Affairs-Community Infrastructure
Fund (OCIF)Application Based Component, Intake Two-Not Selected for
Funding.
2. Ministry of Health and Long-Term Care-Consideration of Fluoride in
drinking water.
1 Cactus, Cattle and Cowboys Committee- Requesting use of the Rodney
Fair Grounds and Recreation Centre and waiver of rentals fees.
RES. NO-16 Moved by Leatham
Seconded by Wolf
RESOLVED that the Council of the Municipality of West Elgin would
allow the Cactus, Cattle and Cowboys Committee to use the
Rodney Fairgrounds from Thursday July 7, 2016 to Sunday July 10,
2016.
AND THAT that the Council of the Municipality of West Elgin would
allow Cactus, Cattle and Cowboys Committee to use the West Elgin
Recreation Centre on Saturday July 9, 2016 and Sunday July 10,
2016.
AND FURTHERMORE that Council authorize waiving the rental
fees for use of the West Elgin Recreation Centre on July 9,2016
and July 10, 2016.
DISPOSITION: Carried
4. Sharon Little-Request for funding the TrebleMakers Women's Choir.
RES. NO.17 Moved by Leatham
Seconded by Wolf
RESOLVED that the Council of the Municipality of West Elgin defer
the decision to 2016 Budget Discussions.
DISPOSITION: Carried
5. AustimONT-Raise the Flag campaign in celebration of World Austism
Awareness Day.
RES. NO.18 Moved by Seman
Seconded by Leatham
RESOLVED that the Council of the Municipality of West Elgin
Raise the Flag in celebration of World Austism Awareness Day at
the West Elgin Arena and the West Elgin Municipal Office on
Monday April 4, 2016.
DISPOSITION: Carried
6. Ministry of Agriculture, Food and Rural Affairs-2016 Premier's Award for
Agri-Food Innovation Excellence recipients.
February 11, 2016 .....Page 6 of 9
7. Town of Aurora--Request for Support—Planning Processes and the
Ontario Municipal Board Judicial Review Process.
RECOMMENDED TO ACCEPT&FILE:
8. AMO
• Watch File-January 28, 2016;
• Watch File February 4, 2016.
9. Infrastructure Minister—Canadian Infrastructure Report Card.
10. Township of Wainfleet—Resolution requesting that Ontario cancel RFP for
Added Wind Power Generation.
11. Municipality of Dutton Dunwich-Notice of Passing of a Zoning By-law.
RES. NO.19 Moved by Seman
Seconded by Leatham
RESOLVED that the above correspondence items numbered 1,2,
6, 7, 8-11 be received and filed.
DISPOSITION: Carried
BY-LAWS
1. By-Law No. 2016-10 Rezoning Part Lot 21, Concession B Eastern Division
(Landriault/Garmon)
RES. NO.20 Moved by Wolf
Seconded by Leatham
RESOLVED that the mover be granted leave to introduce a By-Law
to amend Municipality of West Elgin Zoning By-Law No. 2015-36,to
change the zoning of lands in Part Lot 21, Concession B Eastern
Division and known municipally as 25222 McMurchy Line lands to
be severed, a non-farm residential lot with a surplus farm dwelling
will be rezoned from General Agriculture(Al)Zone to Restricted
Agricultural (A3)Zone. Lands to be retained, a farm parcel will be
rezoned from General Agricultural(Al)Zone to Agricultural(A2)
Zone, and that this shall be the first and second reading and
provisional adoption thereof.
DISPOSITION: Carried
RES. NO.21 Moved by Seman
Seconded by Leatham
RESOLVED that the Municipality of West Elgin Zoning By-Law No.
2015-36,to change the zoning of lands in Part Lot 21, Concession
B Eastern Division known municipally as 25222 McMurchy Line
lands to be severed, a non-farm residential lot with a surplus farm
dwelling will be rezoned from General Agriculture(Al)Zone to
Restricted Agricultural (A3)Zone. Lands to be retained, a farm
parcel will be rezoned from General Agricultural (Al)Zone to
Agricultural(A2)Zone, and that this shall now be read a third time
and finally passed, signed, sealed and numbered By-law Number
2016-10 Rezoning-Part Lot 21, Concession B Eastern Division
(LandriaulttGarmon).
DISPOSITION: Carried
February 11,2016 .....Page 7 of 9
2. By-Law No. 2016-11 Remuneration for Members of Council for 2016
RES. NO.22 Moved by Leatham
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-law
to provide for remuneration for members of Council for 2016 and
this shall be the first and second reading and provisional adoption
thereof.
DISPOSITION: Carried
RES. NO.23 Moved by Wolf
Seconded by Seman
RESOLVED that a By-law to provide for remuneration for members
of Council for 2016 now read a third time and finally passed, signed,
sealed and numbered By-law Number 2016-11 Remuneration for
Members of Council for 2016.
DISPOSITION: Carried
3. By-law No. 2016-12 Remuneration for Employees
RES. NO.24 Moved by Leatham
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-law
to set the rates of remuneration and expenses for municipal officials
and employees and this shall be the first and second reading and
provisional adoption thereof.
DISPOSITION: Carried
RES. NO.25 Moved by Seman
Seconded by Bodnar
RESOLVED that a By-law to set the rates of remuneration and
expenses for municipal officials and employees now read a third
time and finally passed, signed, sealed and numbered By-law
Number 2016-12 Remuneration for Employees.
DISPOSITION: Carried
MINUTES
NOTICE OF MOTION
OTHER BUSINESS
1. Council Announcements
Deputy Mayor Bodnar -Cactus Cattle and Cowboys Committee
is having a Spaghetti Dinner at the
Rodney Legion on Saturday February
20, 2016 from 5:00 p.m.—7:00 p.m.
Tickets are available at the door.
Councillor Leathern -At the Community Policing meeting it
was discussed that there were four
Break&Enters over the past month.
There were 5 false 911 calls.
Mayor Wiehle -Elgin County Economic Development
Manager Alan Smith may be coming to
February 11, 2016 .....Page 8 of 9
Mayor Wiehle Cont'd
give a presentation to Council in March
or April of this year.
- Elgin County Ontario Municipal
Partnership Funding for 2016 has been
reduced.
CLOSED SESSION
RES. NO.26 Moved by Leatham
Seconded by Wolf
RESOLVED that the Council of the Municipality of West Elgin
adjourn to a closed session to discuss:
• A proposed or pending acquisition or disposition of land
(M.A. s. 239(2)(c));
• Labour Relations or employee negotiations(M.A. s.239
(2)(d)).
DISPOSITION: Carried
RES. NO.27 Moved by Wolf
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin do
now rise and report.
DISPOSITION: Carried
RISE AND REPORT
Direction was given to staff.
OTHER BUSINESS
3. Strategic Visioning Review Session
The Treasurer gave a presentation to Council about the process of setting a
Strategic Plan. Council decided that they will continue to work towards a creating
a Strategic Plan and will come forward with key issues that Council would like to
discuss further.
CONFIRMING BY-LAW
RES. NO.28 Moved by Leatham
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-Law
to confirm the proceedings of the meeting held on February 11,
2016 and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO.29 Moved by Seman
Seconded by Wolf
RESOLVED that a By-law to confirm the proceedings of the
meeting held on February 11, 2016 be now read a third time and
finally passed, signed, sealed and numbered By-law Number 2016-
13-Confirming By-law February 11, 2016.
DISPOSITION: Carried
I �Al
February 11, 2016 .....Page 9 of 9
ADJOURNMENT
RES. NO.30 Moved by Bodnar
Seconded by Seman
RESOLVED that this Regular Meeting of Council shall adjourn at
2:10 p.m.to meet again on February 25, 2016.
DISPOSITION: Carried
These minutes were adopted on the 25th of February,2016.
Bernie Wiehle R. Scott Gawley
Mayor C.A.O.-Clerk
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
PUBLIC MEETING
WEST ELGIN COUNCIL CHAMBERS
FEBRUARY 11,2016
MEMBERS PRESENT: Mayor Bernie Wiehle
Councillors: Joe Semen, Jonathan Wolf, Richard Leathern
STAFF PRESENT: Scott Gawley C.A.O.-Clerk
Heather James Planner
Kamran Ali Treasurer
Spencer Pray Deputy Clerk
SUBJECT: REZONING -SOUTH PART LOT 21,CONCESSION B EASTERN
DIVISION
Also in attendance: George Nethercott
The mayor called the meeting to order at 10:00 a.m.
The Planner gave a summary of the proposed amendment as follows:
The purpose of the Zoning By-law Amendment application is to amend the General
Agricultural (Al) zone of the Municipality of West Elgin Comprehensive Zoning By-law
2015-36 to permit the severance of a surplus farm dwelling and to rezone balance of the
farm to prohibit the construction of any new residential buildings and/or structures.
The subject lands are situated on the north-west corner of Graham Road and McMurchy
Line, within the geographic Township of Aldborough. The lands are legally described as
South Part Lot 21, Concession B Eastern Division and known municipally as 25222
M°Murchy Line.
The lands to be severed, a non-farm residential lot with a surplus farm dwelling will be
rezoned from General Agricultural (Al) Zone to Restricted Agricultural (A3) Zone. The
lands to be severed will have an area of 0.81 hectare (2.0 acre), a depth of 98.5 metres
(323.16 feet) and a frontage of 82.17 metres(269.59 feet)on Thomson Line. The parcel
contains a single detached dwelling, with municipal water service and private septic
system.
The lands to be retained, a farm parcel will be rezoned from General Agricultural (Al)
Zone to Agricultural (A2) Zane. The lands to be retained will have an area of 19.5
hectare (48.19 acre), an irregular depth and a frontage of 350.5 metres (1,150.00 feet)
on M`Murchy Line. The barn and greenhouse building have been removed as a
condition of severance. The lands to be retained contain a leased solar panel.
County of Elgin Land Division Committee conditionally approved the associated
severance application (File No. E121115) on January 27, 2016; the last day to appeal
the decision is February 18, 2016.
February 11/16...Pg. 2 of 2
PLANNING CONCLUSIONS:
The application was circulated to the applicable public agencies for comment and to all
neighbouring property owners within 120 metres of the properties; no concerns were
raised.
The application has been assessed for appropriateness with regards to the existing
policies and the impact of the proposal on the surrounding land uses. The application is
consistent with the Provincial Policy Statement and conforms to the County of Elgin
Official Plan and the Municipality of West Elgin Official Plan.
SUBJECT: ADJOURNMENT
RES. NO. 1 Moved by Wolf
Seconded by Leatham
RESOLVED that the Public Meeting concerning a proposed Zoning By-law
Amendment for land located at the South Part of Lot 21, Concession B
Eastern Division (Land dault/Garmo n) be hereby adjourned.
DISPOSITION: Carried
These minutes were adopted on this 25th day of February, 2016.
Bernie Wiehle R. Scott Gawley
Mayor C.A.O.-Clerk
4 MPVV Wfi
y
U m iM
LP
n
1998'
The Municipality of Vest .Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Lee Gosnell, Public Works Superintendent
DATE: February 26, 2015
SUBJECT: Landfill Monitoring Well Repair
RECOMMENDATION:
THAT Council approves the quote from Direct Environmental Drilling Inc. of London
Ontario in the amount of$3,020.00 for the installation of a new monitoring well at the
municipal landfill.
INTRODUCTION:
During BluMetric's fall landfill inspection, it had been noted that one of the
monitoring wells had been damaged. As repair of the damaged well is not
possible, a new well will have to be drilled to replace it.
DISCUSSION:
In January, Blumetric provided a repair proposal of$7,220.00 which included
drilling costs of$4,620.00. This was a single quote from a well drilling company in
Guelph. Since the initial proposal, two additional drilling companies were
contacted for comparison pricing. One of these companies could not supply a
quote as this type of drilling is very specialized. The second company, Direct
Environmental Drilling Inc. from London supplied a quote of$3,020.00 for the
necessary work (if we retain them directly vs. having their services billed through
BluMetric). This will reduce the overall cost of the project to $5,620.00 plus
applicable taxes.
Respectfully Submitted, Reviewed by,
GK hL#
Lee Gosnell Cott Gawley, CP , CGA
Public Works Superintendent Administrator/Clerk
Attachments - None
b
�` •a PUNe
2¢ « n
'MT9g �
The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Kamran Ali
DATE: February 25, 2016
SUBJECT: 2016 Tax Schedule
RECOMMENDATION:
THAT Council receive the 2016 Tax Schedule for Municipality of West Elgin.
INTRODUCTION:
Section 317 of the Municipal Act, S.O. 2001, c.25, as amended, provides that the
Council of a local municipality before the adoption of the estimates for the year
under Section 290, may pass a by-law levying amounts on the assessment of
property in the local municipality rateable for local municipality purposes. The
BY-LAW # 2016-14 for 2016 Interim tax levy for year 2016 was passed dated
February 25,2016.
DISCUSSION:
The 2016 tax payments are due as per the following schedule;
Interim Instalment# 1 March 24,2016
Interim Instalment # 2 June 27,2016
Final Instalment # 1 September 25,2016
Final Instalment# 2 November 25,2016
Respectfully Submitted, Reviewed by,
Kamran Ali R. Scott, Gawley, C A, CGA
Treasurer CAO-Clerk
'. V h.Mk VXP F
P v N
U m
7
The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Kamran Ali
DATE: February 25, 2016
SUBJECT: Sale of Surplus Property at 175 Main Street, West Lorne (Roll #
036.001.21400.0000)
RECOMMENDATION:
THAT Council approve the sale of property declared surplus which is owned by The
Municipality of West Elgin located at 175 Main Street, West Lorne.
INTRODUCTION:
The Subject property is owned by the Municipality of West Elgin and is
considered surplus for Municipal use.
BACKGROUND:
The property at 175 Main Street in West Lorne was acquired by the Municipality as a
result of non-successful Tax sale. This property is subject to the Public Sector
Accounting Board (PSAB) accounting standard related to contaminated sites.
Englobe Corporation was contracted to review the requirements for property under
Phase I.
DISCUSSION:
The property at 175 Main Street in West Lorne is currently owned by the
Municipality of West Elgin.
The Potential buyer will be provided with the copy of the Phase I Environmental
Site assessment report from Englobe Corporation. Based on the report which
identifies that under Phase I there is no evidence found of issues representing
actual or known/documented environmental contamination associated with
subject property.
It is recommended that the Council declare the subject property as surplus and
approve the sale under By Law No. 2402-41, Schedule A, section 4-Sale of
property by Tender or Request for Quotations.
Respectfully Submitted, Reviewed by,
Kamran All 41cott, Gawley, PA, CGA
Treasurer CAO-Clerk
4 m
2Y u n
i89
The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Kamran Ali
DATE: February 25, 2016
SUBJECT: 2016 Port Glasgow Trailer Park Budget
RECOMMENDATION:
THAT Council approve the proposed 2016 Budget for the Port Glasgow Trailer Park
as submitted.
INTRODUCTION:
The annual meeting for the Port Glasgow Trailer Park was announced to be at
1:30pm on February 26, 2016 to review the 2016 Budget.
DISCUSSION:
The budget has been prepared based on the expenditure and revenue forecast
of 2015 Actual results.
The proposed Operating and Capital Budget for Trailer Park is attached to this
report.
Respectfully Submitted, Reviewed by,
A
,,.rr.te�
Kamran Ali Scott, Gawley, CPA, GA
Treasurer CAO-Clerk
Attachments: 2016 Proposed Operating and Capital Budget.
MUNICIPALITY OF WEST ELGIN
PORT GLASGOW TRAILER PARK
PORT GLASGOW TRAILER PARK 2014 2014 2015 2015 2016
REVENUE ACTUAL BUDGET ACTUAL BUDGET BUDGET
FSC-CAMP FEES-SEASONAL 650.053.001 -220,891.69 -219,790.00 -221,520.00 -226,383.70 -220,000.00
FSC-CAMP FEES-TRANSIENT 650.053.002 -25,647,00 -32,000.00 -30,435.84 -32,000.00 -31,000.00
FSC-LAUNDROMAT 650.053.003 -1,166.25 -2,500.00 -2,506.75 -2,000.00 -2,500.00
CAMP FEES-SEWAGE 650.053.004 -2,220.00 -2,800.00 0.00 -2,000.00 0.00
FSC-MISCELLANEOUS 650.053.005 -2,422.45 -2,500.00 -3,452.17 -1,300.00 -1,300.00
FSC-BOOTH RENTAL 650.053.006 -1,250.00 0.00 -1,250.00 -1,250.001_ -1,250.00
TOTAL PARK REVENUE -253,597.39 -259,590.00 -259,164.76 -264,933.70 -256,050.00
EXPENSES
TRANSIENT FEES 762.002.000 18,238.80 20,000.00 20,771.85 20,900.00 21,000.00
PETTY CASH 762.003.000 0.00 0.00 0.00 0.00 0.00
ADVERTISING EXPENSE 762.004.000 485.44 500,00 416.66 500.00 500.00
TELEPHONE 762.005.000 845.16 1,000.00 706.82 900.00 800.00
TRAILER PK-WAGES 762.006.001 21,952.55 24,000.00 29,991.96 28,672.00 30,411.85
TRAILER PK-CPP 762.006.003 0.00 312.54 250.00 320.00
TRAILER PK-UIC 762.006.004 577.51 620.00 789.41 800.00 800.00
TRAILER PK-W COMP 762,006.005 491.45 550.00 863.76 800.00 870.00
TRAILER PK-EHT 762.006.006 427.89 500.00 584.85 800.00 600.00
GENERAL OFFICE 762.010.000 0.00 0.00
SUPPLIES 762.010.001 1,346.96 1,000.00 1,565.77 1,000.00 1,500.00
POSTAGE 762.010.002 350.00 250.00 0.00 250.00 250.00
HYDRO 762.050.001 62,884.16 50,000.00 61,443.56 55,000.00 67,587.92
UNION GAS 762.050.002 650.82 650.00 650.10 700.00 700.00
JANITORIAL SUPPLIES 762.050.003 981.11 700.00 349.79 1,000.00 1,000.00
REPAIRS 762.050.004 5,162.85 5,500.00 6,960.78 6,500.00 6,500.00
GENERAL OPERATING COSTS 762.050.005 11,958.33 16,000.00 12,714.37 16,000.00 13,000.00
MACHINERY MAINTENANCE 762.050.006 1,202.42 1,000.00 3,281.20 1,400.00 3,000.00
INSURANCE 762.050.007 7,797,60 7,800.00 8,886.24 8,000.00 9,000.00
GRASSIYARD MAINTENANCE 762.050.008 5,324.44 10,000.00 14,634.83 10,000.00 10,000.00
WATER SYSTEM 762.050.009 2,428.93 3,500.00 3,864.65 3,500.00 3,500.00
CAPITAL-BLDG/PROPERTY 762.050.010 3,200.00 0.00 0.00 0.00 0.00
SEWAGE MAINTENANCE 762.050.012 8,664.78 6,000.00 8,669.86 10,000.00 10,000.00
TOTAL EXPENSE 154,971.11 149,570.00 177,459.00 166,972.00 181,339.76
NET INCOME -98,626.28 -11 0,02D.00 -81,705.76 -97,961.70 -74,710.24
TRANSFER TO RESERVE 98,626.28 110,020.00 81,705.76 97,961.70 74,710.24
NET PORT GLASGOW OPERATING 0.00 0.00 0.00 0.00 0.00
COMMENTS:
Camp Fees:
Fee Structure Recommendations: 2015 Fee 2016 Fee
Seasonal Fees
Lots with 30 amp Service $1,200.00
Additional Charge for lots fronting Lake $100.00
Winter Storage $50.00
Reservation Fee $50.00
Additional Charge for Air Conditioner $70.00
Additional Charge for fridge,freezer,dryer $70.00
Electric Golf Carts $70.00
Boat Trailer Parking $50.00
Additional Charge for Electric Water Tanks $70.00
Municipality of West Elgin Page 1
Deposit for assessment
Transient Fees 2015 Fee 2016 Fee
Overnight-Tents $35.00
Overnight-Hydro/Water $38.00
Overnight-Hydro/Water/Sewer $40.00
Weekly-Hydro/Water/Sewer $240.00
Monthly-Hydro/Water/Sewer $720.00
Other Fees
Washer $2.00
Dryer $2.00
Seasonal Move-In Fee $100.00
Deposit for Waiting List $50.00
Rental of Dance Hall $25.00
(Responsible for Clean-up-$100.00 deposit to ensure Clean-up is completed)
Seasonal Fees:
Transit Fees review required for 2016
Net Income:
Transfer to Reserve
The Port Glasgow Trailer Park is operated as a self-funding operation with no subsidy from the Property Tax Ratepayers.
EXPENDITURES:
Booth Operation,Collection of Transient Fees and Cleaning of Washrooms and Park Facilities:
Trailer Park Wages-Includes the Park Manager and the hiring of a Summer Student to help with maintenance of the trailer
park facilities including painting of washrooms&park buildings and general repairs of the Park.The Hiring for Summer
student is expected for 2016.
2014 2014 2015 2015 2016
CAPITAL EXPENSES ACTUAL BUDGET ACTUAL 13UDGET BUDGET
CAPITAL EXP-SEPTIC SYSTEM 14,800.83 351,000.00 0.00 350,000.00 350,000.00
CAPITAL-EQUIPMENT 0.00 0.00 0.00 0.00 10,000.00
CAPTIAL-GENERAL 762.050.010 13,772.92 20,920.00 62,000.00
CAPTIAL-DRAIN STORM SEWER 762.050.008 9,128.78 0.00 10,000.00
CAPITAL WORK SHED 39,710.67 40,000.00 0.00 0.00
TOTAL CAPITAL EXPENSE 54,511.50 391,000.00 22,901.70 370,920.00 432,000.00
TRANSFER FROM RESERVE -54,511.50 -391,000.00 -22,901.70 -370,920.00 -432,000.00
NET PORT GLASGOW CAPITAL 0.00 0.00 0.00 0.00
CAPITAL:
Septic Area 2 Bed Replacement(this area is under the Ball Field). The Plan Replacement is forecast to be cpmpleted in
2016 and Area 3 scheduled to completed in 2017.The estimated cost is$350,000.
Other General Capital Projects Includes: 2015 2016
Removal of the Scout Hall and Clean-up of Site $5,000.00 $0.00
Scout Hall-Replacement $0.00 $8,000.00
Bingo Hall-Shingle Replacement Replaced with Steel) $6,920.00 $0.00
Energy Efficiency Upgrades-Washrooms/Outdoor Lighting $4,000.00 $4,000.00
Replacement of Lawn Mower $0.00 $10,000.00
Replacement of Waterline $0.00 $10,000.00
Engineering for Replacement of Stairs to Beach and Laneway $5,000.00 $50,000.00
Reserves Balances:
-2013 Balance $291,025.00
-2014 Capital Expenditures -$44,959.32
-2014 Net Income Transfer $98,626.28
Balance 2014 344,691.96
-2015 Planned Net Income $81,705.76
-2015 Capital Expenditures -$22,901.70
Balance 2095 $403,496.02
-2016 Planned Net Income $74,710.24
-2016 Planned Capital Expenditures -$432,000.00
Balance 2016 $46,206.26
Municipality of West Elgin rage 2
Y OF'
I4 c,4 ,r a
The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Spencer Pray, Deputy Clerk
DATE: February 25, 2016
SUBJECT: Appointment of Secretary/Treasurer and members of the
Committee of Adjustment
RECOMMENDATION:
THAT Council appoint C.A.O.-Clerk as Secretary/Treasurer with the Deputy
Clerk as an alternate.
AND THAT the Committee of Adjustment be as follows;
Mayor Bernie Wiehle Chair and Committee Member
Deputy Mayor Mary Bodnar Vice-Chair and Committee Member
Councillor Richard Leatham Committee Member
Councillor Jonathan Wolf Committee Member
Councillor Joseph Seman Committee Member
INTRODUCTION:
The Planning Act requires that Committee of Adjustments renew Council
Members appointments annually.
DISCUSSION:
Committees of Adjustment are separate planning advisory committees from
Council and can be composed of members not on Council. However, due to the
efficiency that can be achieve by having Council members act as the Committee
of Adjustment, it is advised that Council, like it has previously, continue to act as
the Committee of Adjustment for the Municipality of West Elgin.
The Planning Act, R.S.O., 1990, Chap. P13, Section 44 (1) states that "the
council of the municipality may by by-law constitute and appoint a committee of
adjustment for the municipality composed of such persons, not fewer than three,
as the council considers advisable".
Section 44 (8) states that "The committee shall appoint a secretary-treasurer,
who may be a member of the committee, and may engage such employees and
i
consultants as is considered expedient, within the limits of the money
appropriated for the purpose".
Section 44 (3) states "The members of the committee who are not members of a
municipal council shall hold office for the term of the council that appointed them
and the members of the committee who are members of a municipal council
shall be appointed annually". The current proposal will have Council appointed
as member on the Committee of Adjustment until December 31, 2016.
Respectfully Submitted,
Spencer Pray
Deputy Clerk
CY qo
V "PU
Q s° 1 N
Q V �
rr?
V Z r
The Municipality of West Elgin
TO: MAYOR AND COUNCIL, MUNICIPALITY OF WEST ELGIN
FROM: HEATHER JAMES, MCIP, RPP, PLANNER
DATE: FEBRUARY 25, 2016
SUBJECT: PROPOSED CONSENT APPLICATION FOR ALLAN BARFETT AND
SHAYNE VANDENDRIES
RECOMMENDATION:
THAT Council of the Municipality of West Elgin recommend APPROVAL to the Land
Division Committee of the County of Elgin for the proposed severance application no.
E 11116, provided the following conditions are included:
a) That a Zoning By-law Amendment is in force and effect for the severed
and retained parcels;
b) That the owner has the necessary review and assessment conducted on
the existing sewage disposal system to confirm its adequacy and/or
necessary replacement;
c) That Municipal drain re-apportionments (if required) have occurred;
d) That a mutual drainage agreement (under Section 2 of the Drainage Act)
has been prepared to provide a legal drainage outlet for the newly created
residential lot;
e) That requirements of the Municipal Road Department regarding access
and/or drainage have been met;
f) Water and/or sewer connection fees, if applicable have been paid;
g) That taxes have been paid in full;
h) That two copies of the registered surveyed have been provided to the
Municipality; and,
i) That the solicitor provides an undertaking that a copy of the registered
deed for the severed lands once the transaction has occurred will be
provided to the Municipality.
BACKGROUND:
An application for proposed severance was submitted to the Municipality by Allan
Barfett and Shayne Vandendries. The owners are requesting the severance of a 0.68
ha (1.67 ac) parcel of land, legal description as North West '/4 Lot 8, Concession 7, on
the south side of Downie Line, in the geographic Township of Aldborough, and known
municipally as 22643 Downie Line (as shown on the attached Key Map). The proposed
severed lands are zoned General Agricultural (Al) in the Municipality of West Elgin
Zoning By-law No. 2015-36 and designated Agricultural its the Municipality of West Elgin
Official Plan. A previous surplus farm dwelling severance occurred on Lot 8 several
years ago.
The purpose of the severance is to permit the severance of a surplus farm dwelling. The
application is a re-submission of a severance that was conditionally granted by Land
Division Committee of the County of Elgin in 2014 as it lapsed on May 22, 2015.
The proposed severed parcel will have an area of 0.68 ha (1.67 ac) and a frontage of
approximately 92.0 m (301.84 ft) along Downie Line. The proposed severed lands will
contain a house and quonset shed with private water and private septic system.
The proposed retained lands will have an area of.18.47 ha (45.64 ac) and a frontage of
160.5 m (526.58 ft.) along Downie Line. The proposed retained parcel will be vacant;
however, it contains a natural gas easement. Agricultural uses surround the subject
lands. The location of the subject lands are on the attached Key Map.
DISCUSSION:
Provincial Policy Statement (PPS)
Under Section 3(5) of the Planning Act, the Municipality "shall be consistent with"
matters of provincial interest as set out in the Provincial Policy Statements (PPS). Lot
creation in prime agricultural areas are permitted for: a) agricultural uses; b) agriculture-
related uses; c) a residence surplus to a farming operation as a result of farm
consolidation, provided that the planning authority ensures that new residential
dwellings are prohibited on any vacant remnant parcel of farmland created by the
severance; and d) infrastructure, where the facility or corridor cannot be accommodated
through the use of easements or rights-of-way. New land uses, including the creation of
lots and new or expanding livestock facilities shall comply with the minimum distance
separation formulae.
Comment: The residence is surplus to the owners' needs. The new lot is limited in
size to accommodate the use and services. A condition to rezone the retained
farmland to prohibit construction of new residences is recommended to address the
PPS requirement to prohibit new dwellings on the vacant farmland. The proposed
severed parcel meets the recommended Minimum Distance Separation I setback.
Conclusion: The proposed severance application is consistent with the PPS.
_County of Elgin Official Plan
The subject lands are designated `Agricultural Area' on Schedule `A' Land Use in the
County of Elgin Official Plan.
Section E1.2.3.4 b) permits the creation of new lots provided the local Official Plan
supports their creation and if the lot is to be created to accommodate a habitable
residence that has become surplus to a farming operation as a result of a farm
consolidation provided that the development of a new residential use is prohibited on
any retained parcel of farmland created by the consent to sever.
Comment: The residence to be severed is habitable and is surplus to the owners'
farming operation. The proposed severed parcel meets the recommended MDS I
setback. A condition to rezone the retained farmland to prohibit construction of new
residences is recommended.
Conclusion: The proposed severance application conforms to the County of Elgin
Official Plan.
Municipality of West Elgin Official Plan
The subject lands are designated as `Agricultural' on Schedule `E' Rural Area Land Use
& Transportation Plan. in the Municipality of West Elgin Official Plan.
The Agricultural policies permit the severance of surplus farm dwellings provided the
retained are rezoned to prohibit future residential uses. The proposed severed parcel
meets the Minimum Distance Separation I formula.
Comment: The proposed severance demonstrates that the residence is surplus to the
farming operation of the owners. There are no livestock operations affecting the
proposal.
A condition that septic system review be completed to ensure the septic system
functions adequately is recommended for the proposed severed lands.
Conclusion: The proposed severance application conforms to the Municipality of West
Elgin Official Plan.
Municipality of West Elgin Zoning By-law 2015-36
The severed parcel is proposed to be rezoned from Agricultural (A1) Zone to Site-
Specific Restricted Agricultural (A3-x) Zone. The A3 zone will permit agri-tourism,
animal clinic, animal hospital, bed and breakfast establishment, dog kennel day care,
day care centre, secondary farm occupation, restricted agricultural use and single unit
dwelling. The minimum side yard for an accessory building on an interior lot is 3.0
metres (9.84 ft.); the proposed side yard for an existing accessory building (quonset
shed) on the property will be 1.0 metre (3.28 ft.). The reduced side yard for the quonset
shed is appropriate as it will still provide the owners sufficient area for maintenance and
access to the shed.
The retained parcel is proposed to be rezoned from Agricultural (A1) Zone to
Agricultural (A2) Zone. The A2 zone prohibits residential use and residential buildings
and permits agricultural use, agri-tourism use, farm winery, hunting reserve, production
of oil and natural gas and wildlife preserve.
Respectfully Submitted, Reviewed by:
%4,&
Heather James, MCIP, RPP �R. Sc ott Gawle , C.P.A., C.G.A.
Planner ministrator reasurer
KEY MAP
I�IIIL 1, ,I
Wil House
��ricGl�tkY� �s�d
�j j{RS�ained
30�}.,r, �savKred
59s•rFm
1*+
L
s HA
Q
Union
Gas
. S � F_os�rrertf
4qm � 73.`tm
9�\
1FA.5
Downie Line
JrlCm Ifure
Averej . Lod
qz m
3s,y r„ Wa_11
Fl.9 ,
7�rn�F SHBd...
9 7m
House-
SapAic
Bad
sue+
.�1 rn rack
IC
1'7m
I
Sample resolution for municipal councils related to broader investment powers
WHEREAS municipalities are required to invest their reserves in accordance with the Municipal
Act, 2001 and Ontario Regulation 438/97 (as amended), which specifically outlines allowable
investments;
and WHEREAS to ensure the sustainability and sound stewardship of the municipality's
investments,the municipality is of the opinion that changes should be made to the Municipal
Act, 2001 and Ontario Regulation 438/97 (as amended), to allow for the prudent investment of
reserves, if those investments are professionally managed and part of a broader investment
strategy;
and WHEREAS the Prudent Investor Standard is an industry accepted best practice in effectively
managing a portfolio of investments, and the Standard applies to investments, not in isolation,
but in the context of the portfolio of investments and as part of an overall strategy, that should
incorporate acceptable risk and return objectives suitable to the stakeholders;
and WHEREAS the Province is conferring "Prudent Investor"status on the City of Toronto to
enable greater diversification in portfolio management,
and WHEREAS the Association of Municipalities of Ontario (AMO), Local Authority Services
(LAS), and the Municipal Finance Officers Association of Ontario (MFOA), have long requested
that the Prudent Investor Standard apply to all municipal investments that are invested with
The One investment Program;
and WHEREAS in 2005, municipalities were granted the ability to invest in longer-term
corporate bonds and Canadian equity investments via only the One Investment Program, and
the One Investment Program has demonstrated strong investment returns for municipalities
within these 'new' investment sectors;
and WHEREAS the institutional portfolio managers utilized by the One Investment Program
recommend that the Prudent Investor Standard approach is a more appropriate approach to
investing;
and WHEREAS operating municipal investments under the Prudent Investor Standard is
precluded by the Municipal Act, Eligible Investments, in its current form;
THEREFORE BE IT RESOLVED THAT Council support the request of AMO, LAS, and MFOA to
amend Ontario Regulation 438/97 (as amended)of the Municipal Act, 2001, to allow
municipalities to invest consistent with the Prudent Investor Standard, if such investments are
through the One Investment Program.
Aldborough Public School Va .
Mr. Dale Mitchell, Principal
Ms. Anne Morrisey, Secretary
�o SfNIR SCHOOL
r�s www.tvdsb.on.ca/aldborough �`
Mrs. Karen Wilkinson, Superintendent of Student Achievement
School Office Hours: 8.00-4:00 p.m. (785-0811) — CALL ANYTIME Attendance Line 785-0811 ext 1
To whom it may concern,
The Aldborough Volunteer Parent Council is holding a school fund-raising dance at the Rodney Recreational
Center on March 10, 2016. We are asking if you would be so kind in waiving the rental fee this year for us. All
money raised from this dance will go to much needed new school outdoor equipment for the students of
Aldborough Public School.
Thank you so much for your consideration, f'erFa
hLKij�
Trin Hill •',;�,
AVPC Chair 'T
II `�✓
Municipality Of �►J 14 Mill Avenue
PO Box 250
Blu, ewatler ZURICH ON NOM 2TO
519-236-4351 or 519-565-5212
Fax: 519-236-4329
www.municipalityofbluewater,ca
February 19, 2016
Kathleen Wynne, Premier of Ontario
VIA—Email
Dear Premier Wynne,
Please be advised that the Council of the Municipality of Bluewater passed the following motion at their Council
meeting on February 16, 2016:
Moved by Councillor Zimmerman, seconded by Councillor Hill that:
Whereas Ontario's growing and aging population is putting an increasing strain on our publicly-funded health care
system;
And Whereas since February 2015, the Ontario government has made an almost 7% unilateral cut to physician
services expenditures which cover all the care doctors provide to patients — including cuts to programs which are
specifically designed to act as incentives for physicians to practice in rural areas:
And Whereas the decisions Ontario makes today will impact patients' access to quality care in the years to come and
these cuts will threaten access to the quality, patient-focused care Ontarians need and expect:
And Whereas Ontario in experiencing a growing rural population as retirees move to the countryside;
And Whereas many rural municipalities in Ontario have formed physician recruitment and retention committees and
strategies to deal with the reality of physician retirements and shortages;
And Whereas rural areas in Ontario are already at a distinct disadvantage in recruiting family physicians due to a
number of factors;
Now Therefore Be It Resolved that the Council of the Municipality of Bluewater hereby requests that the Minister of
Health and Long Term Care reinstate incentives for physicians to practice in rural areas of Ontario, and that the
minister return to the table with Ontario's doctors and work together through mediation-arbitration to reach a fair deal
that protects the quality, patient-focused care Ontario families deserve;
And Be It Further Resolved that copies of this resolution be sent to the Premier of Ontario, the federal and provincial
Ministers of Health, the Ontario College of Physicians and Surgeons, and all municipalities in Ontario, Carried.
If you require any further information, please do not hesitate to contact me.
Kind Regards,
41W&"a
Charlene Overholt
Manager of Corporate Services/Clerk
cP.. Larry J. McCabe, Secretary-Treasurer
p I $ I 57 West St., Goderich, ON N7A 2K5
�,. Imccabe@goderich.ca
34
February 12, 2016
Dear Head of Council, Members of Council and Municipal Staff,
RE: 2016 OSUM Conference &'Trade Show and Executive Committee Nominations
Please join us in the Town of Goderich for the OSUM 63rd Annual Conference and Trade
Show from May 4—6, 2016. This year's theme is "Are you Prepared?".
Registration and accommodation:information has been distributed by the Town of Goderich
previously. General inquires may be directed to Lori Rounds at 519-524-8344 extension 213
or lorirounds oderich.ca. Additional Conference and Tradeshow details can also be
provided by clicking on the OSUM conference link at www.aoderich.ca or www.osum.ca.
The Conference Program has a wide variety of topics. Please plan on attending the
Conference to obtain current information on municipal issues.
For those interested in serving on the OSUM Executive Committee for the 2016-2018 term, a
nomination form is enclosed and will be received by the undersigned until March 31, 2016
by 4:00 p.m. The purpose of the organization is to provide a forum for both elected and
appointed municipal officials of small urban municipalities to exchange and receive
information,to consider matters of common interest, and to take united action on issues of
mutual interest to improve local government service in Ontario.
Yours truly,
L J. McCabe
S retary-Treasurer
LJM/hm
Encl.
ONTARIO SMALL URBAN MUNICIPALITIES
Section of Association of Municipalities of Ontario
2016 NOMINATION FORM
Nomination for OSUM Executive Committee
(Term 2016-2018)
Name of Nominee
Representing Municipality of
Is the municipality a current member of the Association of Municipalities of Ontario?
YES ❑ NO ❑ (please check one)
Title
Address
Telephone
Fax
E-mail
Background information(municipal service, areas of municipal interest,etc.)
Nominees should be aware that OSUM is not responsible for the cost of expenses
associated with OSUM activities. Those interested should have a Municipal Council
motion supporting their nomination.
Signature of Nominee Signature of Nominator
Date Signature of Seconder
Please return to Larry J. McCabe c% Town of Goderich,
57 West Street, Goderich ON N7A 2K5 by March 25, 2016 bE 4:00 p.na.
y
€ A
LGI TV ST. THOMAS
PUBLIC HEALTH
February 8, 2016 ,,,�
Attention: Local Municipal Chief Building Official &Fire Chief {
Re: Farm Housing Accommodations for Local & Off Shore Workers
The purpose of this letter is to notify you of migrant farm homes in your municipality.
In accordance with the Ontario Public Health Standards (OPHS), all health units in
Ontario, including Elgin St. Thomas Public Health, are mandated to conduct an
inspection of these homes a minimum of once a year upon request. Requests are
made from external agencies such as F.A.R.M.S (Foreign Agricultural Resource
Management Services), upon application by local farm operators applying to obtain
foreign workers to work on their farm for a temporary period of time. F.A.R.M.S. is
authorized by Human Resources Development Canada who provides an administrative
role to the Caribbean & Mexican Seasonal Agricultural Workers Program. There are
also local agencies that recruit local workers.
The Recommendations for the Provision of Housing for Seasonal Farm Workers
document developed by the Ministry of Health and Long-Term Care in April 2010 is
used by public health units and other agencies to ensure that housing is suitable for
both domestic and foreign migrant farm workers.
These recommendations are a result of consultation with the Ministry of Municipal
Affairs & Housing, Ontario Fire Marshal's Office, Ontario Ministry of Agriculture & Food,
Human Resources & Skills Development Canada, Foreign Agricultural Resource
Management Services, a number of local health units, and the Ministry of Health &
Long-Term Care.
These recommendations are minimum requirements and are not to be used to replace
specific legislation or regulatory requirements. We have enclosed a disclaimer on
our application forms for these types of homes noting that ESTPH does not
enforce the Ontario Building Code or Ontario Fire Code and to refer all inquiries
to the appropriate inspector.
lAgin T Thomas Public Health
1230 Talbot Street,St.Thomas.ON N5P 1G9
Phone:519-631-9909 Toll Free. 1-800-322-1096 Fax:519-633-0468
wwwAglnhealth.on.ca
February S, 2016
Page 2 of 2
There are several sections in the document that make note to areas that specify that the
ownerloperator must require further consultation from their local building inspector
and/or fire inspector.
These areas are as follows;
1. Structure -Construction: It is noted that any new construction, renovations or
additions to the existing building must meet the requirements under the Ontario
Building Code.
2. Washroom Facilities and Sewage Disposal: It Is noted that all sewage is to be
disposed of in a manner that is consistent with the provisions of the Building
Code Act & Regulations.
3. Safety: It states that the owner/operator must ensure that their building is
compliant with the Ontario Fire Code (i.e. fire extinguishers, smoke alarms).
When we approve of these homes it is stated in the letter that the onus is on the
owner/operator to contact their local building and fire inspector to ensure they are in
compliance with the Ontario Building Code and Ontario Fire Code.
We would appreciate your follow-up on any consultations required for compliance with
specific regulations and standards enforced by you and your staff, so that the housing
accommodations can be confirmed to be safe for their intended uses.
I have provided a current list of migrant housing in your area along with a copy of the
document Recommendations for the Provision of Housing for Season Farm Workers as
a reference for you.
If you have questions regarding this letter, please don't hesitate to call me at
(519) 631-3159 ext. 1275.
Regards,
Catherine Preete, BSc, CPHI(C)
Public Health Inspector
Migrant Housing Program Lead
Health Protection Department
ELGIN ST.:TH J!J3 AS
PUBLIC HE;A'L H
SEASONAL HOUSING INSPECTION REQUEST FORM
Date:
I request a Seasonal Housing Inspection prior to the arrival of the workers.
I have enclosed a cheque in the amount of$84.75 ($75+13% HST)for EACH housing address.
Name:
Mailing Address: 911#: Road/Line Name:
City/Town: Postal Code:
Primary Phone I#: (519) Alternate#., (519)
Email: Email My Documentation: ❑ Yes ❑ No
Location of the Migrant Worker Housing:
911 #: Road/Line Name:
Lot: Concession: Township/Municipality:
Approximate Arrival Date of Workers:
Number of Workers Requested:
Note: Inspection by the Public Health Inspector must take place three(3) weeks prior to the
workers arrival. The water source must be available at the time of inspection.
Requested date for inspection by Public Health Inspector:
Please indicate which liaison office the workers are coming from:
• Jamaican Liaison Office (416) 733-4260
• Barbados Liaison Office (416)214-9826
• Eastern Caribbean Liaison Office (416)222-3830
❑ Trinidad &Tobago Liaison Office (905) 897-3063
❑ Mexican Liaison Office (416)368-9384
Disclaimer: ESTPH does not enforce the Ontario Building or Ontario Fire Codes.
For these Inquiries,please contact your local municipal inspectors.
Date of Completed PHI Inspection: Max. Number of Workers:
Approved: ❑ Yes ❑ No Approving Inspector:
Payment Received: ❑ Yes ❑ No Date Received: Amount.
Receipt#: Book#: Receipt Given: ❑ Yes Date:
FARMS Notified: ❑ Yes Date: ESTPH Letter Sent : ❑ Yes Date:
EHU791 (Feb-16)
Elgin SL Thomas Publia Hearth
1230 Talbot Street,St.Thomas,ON N6P 1G9
Phone:518.631 OO Toll Fme:1.800.522.0096 Fax:519.633.0468
www.al91nheaNh.on.ca
6
i
t
E LG I N ST.THOMAS
PUBLIC H.EAL'I~H
Seasonal Housing Farms: West Elgin
i
Mark Vergeer
Vergeer Enterprises Ltd. 22987 Pioneer Line, West Elgin 519-785-2179
3
Paul Lapadat
22450 Thomson Line,West
Spruce Ridge Farm 519-476-1169
Elgin
G.J. Schnekenbur er i
Jerry Schnekenburger
Farms Ltd. 23734 Thompson Line, Rodney 519-768-2843
Mark Vergeer
2199589 Ontario Inc. 13665 Henry Rd,West Elgin 519-868-1949
I
Mark Vergeer
i
2199589 Ontario Inc. 23722 Marsh Line, West Elgin 519-868-1949
i
Mark Vergeer
24211 Thomson Line, West
2199589 Ontario Inc. 519-868-1949
i
Elgin
26171 McMurphy Line, West
C. Farell
Paragon Farms Elgin 519-285-3746
Please note:this list is subject to change without further notice.
Recommendations for the Provision of
HOUSING FOR SEASONAL
FARM WORKERS
"im, N.,
S t W' S..
" a !.r I t
N"
Al
I� -
!i
Y I
-
t
r i
L �
file
��i � ,a�L. _- _-: 3 r:m���Ii✓�I�r, 5 �`'1 I I� I f k� i
pp I I I 1
k t`%;r5rf
xY
F}Ir kr C J
1
lY'
31v � � y i G�u t - v y ., V f d vl �.Y- I M✓
1
-
9'
L fo
�r7 r 14
V1��
� /,�� \ �� r^: a � >� � V,P ✓ � t ri ,: � ! --f r ! tva� F �t -y y � - i
��'z
-
.AS,APPROVED ;BY THE MINISTRY 0 F HEALTH AND LONG-TE:RM CARE A PA IL. 8, 2010
E LG I ICI ST, TH OMAS
PUBLIC HEALTH
1230 Talbot Street
t.Thomas, ON N5P I G9
Phone: 519-631.9900
wmefginhealth.on-ca
introduction
This document is intended to assist local public health and other agencies in
assessing the suitability of housing intended for the housing of both domestic
and foreign migrant farm workers.
These recommendations are the result of consultation with the Ministry of
Municipal Affairs and Housing, Ontario Fire Marshal's Office, Ontario Ministry
of Agriculture, Human Resources and Skills Development Canada, Foreign
Agricultural Resource Management Services, numerous local health units and
the Ministry of Health and Long-Term Care. The recommendations are to be
interpreted as minimum requirements with regard to Seasonal Housing for
Migrant Farm Workers.
These recommendations are designed to assist in meeting legislative and
regulatory requirements and are not to be used as a replacement for specific
legislative or regularly requirements.
Ministry of Health and Long-Term Care
April 8, 2010
Table of Contents
Structure ......................................................................................................1
General
Construction
SleepingFacilities ........................:..............................................:................3
Bunkhouses
Family Housing
WaterSupply................................................................................................4
Washroom Facilities and.............................:::..............................................4
SewageDisposal .........................................................................................5
Occupancy Calculation ..........................................................................:.....4
LaundryFacilities .........................................................................................5
Food........................... .....6
Garbage .......................................................................................................7
Safety...........................................................................................................8
Ontario Fire Code Requirements .................................................................9
Structure
General
• Buildings to be used as housing for migrant farm workers should be located in
well-drained ground at least 30 metres (100 ft.) from any building used or
intended to be used for sheltering animals or for poultry husbandry likely to
cause offensive environmental conditions or other environmental conditions
that may be hazardous to health.
• Implement rodent and/or pest control where necessary
• Multiple dwellings, (i.e. trailers) are required to have 10 metres of space
between each.
Construction
.Buildings to be used as housing for migrant farm workers should be
weatherproof and so constructed that:
• Floors are tight-fitting, smooth-surfaced, impervious to moisture and readily
cleanable.
• Walls are tight-fitting and the interior is lined with a smooth, painted or treated
surface material.
• Roofs are tight-fitting and waterproof.
• Adequate lighting and ventilation are provided at all times by either natural or
artificial means, or a combination of these.
• Screens on all openings to the outside are provided between the first day of
May to the first day of November.
1
• Total usable floor area of at least 7.44 square metres (80 sq. ft.) per person
with a minimum of 8.5 cubic metres (300 cu.-ft.) of air space per person in the
sleeping area.
Note: The floor area in the washrooms is not considered to be a usable
living area and will not be included in the calculation of usable floor
area.
• Walls to extend from:a minimum of 2.13 metres (7 ft:) to a maximum of 2.44
metres (8 ft.) above floor level.
Note: Walls may be higher but Z44 metres (8 fit.) will be used for
calculation of airspace in the sleeping areas.
• A minimum temperature of 20°C (68°F) can be maintained.
• Safety hazards are eliminated and housing:is detached from any building
where highly inflammable materials are used or stored.
• Where combustion-type stoves or heaters are used, they should be vented
directly to outside air.
• No toilet room or combined toilet room opens directly into any room used for
the preparation, storage or serving of food.
• Mobile homes should have skirting (rodent control).
Please Note: The current Ontario Building Code, a regulation made under
the Ontario Building Code Act, applies to all new construction and
renovations or additions to existing buildings. It is the owner's
responsibility to ensure that such construction is in compliance with the
Ontario Building Code. This document does not identify all applicable
provisions of the Ontario Building Code. Contact the municipal building
department for additional information.
2
Sleeping Facilities
Bunkhouses
Each bunk to be:
• Separate with a suitable amount of space above/below each bunk, and sleep
only one person.
• At least 30 centimetres (12") above the floor.
• Provided with a clean pillow and mattress of sound construction.
• At least 46 centimetres (18") apart from the next bunk when not lying
lengthwise along the walls.
• Provided with a minimum of 8.5 cubic metres (300 cu. ft.) of air space.
• Provided with one locker or one shelf for each bunk, or the equivalent.
• A supply of clean blankets, sheets and pillowcases must be provided'upon
arrival.
Family Housing
When a building's intended use as housing for migrant farm workers
is in the form of a family housing, there should be:
• A maximum occupancy rate of one person per 7.44 square metres (80 sq. ft.)
of total usable floor area.
• At least 8.5m3 (300 cu.ft.) of air space per person in sleeping rooms.
• Children under six years to be considered for these purposes as one half.
• A kitchen with food storing, preparing and cooking facilities should be
provided and this space should not be used as a sleeping room.
• Basic furnishing such as tables, chairs and beds, compatible with the
maximum occupancy.
• Sleeping areas should be partitioned from other living areas.
3
Water Supply
• Housing for migrant farm workers shall be provided with a readily
available supply of hot and cold water that is:
• Bacteriologically safe.
• Under pressure.
• In sufficient quantity to provide for drinking, washing, food
preparation and laundering.
• When drinking water is provided in a container, it should be bacteriologically
safe, and the container should be clean, sanitary, covered and equipped with
a sanitary dispensing device.
• No person should use a drinking vessel in common with others.
OccupancyCalculation
Occupancy of a facility into be calculated on the lesser number of:
q 8.5 cubic metres (300 cu. ft.) per person in a sleeping area.
• 7.44 square metres (80 sq. ft.) person of total usable floor area, which
includes living and sleeping area but does not include washrooms.
(Vote: living, sleeping, kitchen facilities and washroom facilities can be located
in separate buildings but need to be conveniently located for easy access.
• 1 washbasin for every seven workers.
1 shower for every 10 workers.
• 1 toilet "facility" for every 10 workers.
4
Washroom Facilities and
Sewage Disposal
• Fly-tight, weatherproof, well-ventilated toilet accommodations should be
provided for every 10 occupants, or part thereof.
• 1 washbasin for every seven occupants.
1 shower for every 10 occupants.
• Toilet facilities must have suitable privacy barriers.
• Flush toilets are to be kept In good repair and operate efficiently.
• Toilet tissue should be provided for all tollet:accommodations.
• No toilet room or combined toilet roam and washroom opens directly into any
room used for the preparation, storage or serving of food.
• Portable privies should be under a service contract and must be equipped
with hand sanitation facilities such as wet wipes/alcohol solution.
Note:Al!sewage is to be disposed of in a manner consistent with the
provisions of the Building Code Act and Regulations.
Laundry Facilities
• At least one laundering tub for every 15 bunks or the equivalent.
• Drying facilities for laundry.
• Or access to a laundromat once per week.
5
9
Food
• Food should be stored so that it is protected from contamination.
• All hazardous foods are to be stored in adequate refrigeration to maintain a
temperature not exceeding 4°C (407).
Where food is being prepared and served as part of the
accommodation:
• if food is being prepared for 10 or more persons, the Food Premises
Regulation 562 applies to the food preparation area.
• If food is being prepared for less then 10 workers, the food preparation area is
exempt from the Food Premises Regulation 562:
• No cups, glasses or dishes that are chipped or cracked should be
supplied/ used in the preparation, service and storage of food.
• No utensil in such a condition as to prevent its effective cleansing and
sanitizing
• shall be used in the preparation, service or storage of food.
• Facilities to be supplied for washing dishes/utensils in water at a
temperature of not less than 43°C (110°F) containing a detergent
solution capable of removing all grease and food particles, etc.
• Dishes/utensils to be:
• Sanitized by an acceptable method.
• Dried by exposure to air.
• Equipment and appliances in the food preparation and dining areas
should be constructed as to permit the maintenance of these areas in a
clean and sanitary condition.
6
• Kitchen and dining areas should be kept free from material and equipment
that are not regularly used in a kitchen or a dining area.
When workers are preparing food for their own use within migrant
farm worker's housing:
• Food storage and refrigeration facilities should be provided.
• Provide an adequate:
• Amount of kitchenware(plates, cups, bowls, knives, forks, spoons, etc.).
• Number of pots and pans.
• Number of stoves and refrigerators.
• Amount of cupboard and food storage space.
• Number of kitchen table(s) and chairs.
• Number of utensils for cooking and serving food for the number of people
being housed.
Garbage
• Rodent and insect-proof garbage containers, which can readily be cleaned
and sanitized shall be provided for all buildings used for housing migrant farm
workers and in sufficient quantity to store all garbage accumulated between
collections.
• Garbage shall be collected and removed for sanitary disposal at least once
every week.
7
Safety
• Buildings used for housing migrant farm workers and their surroundings
should be free from any chemical substances or condition, that may become
hazardous'to the occupants.
• Buildings used for housing migrant farm workers shall comply with the
provisions of the Ontario Fire Code (Ontario Fire Code Requirements). It is
the responsibility of the owner/operator to ensure that the facility is compliant
with the Fire Code (i.e. fire extinguishers, smoke alarms).
• Fire extinguishers) to be fully charged, have a recent certificate that they
have been recharged, properly located, securely mounted. Minimum
requirement is ABC rating.
• Smoke alarm(s) are to be provided, properly located, operational and securely
mounted.
8
e
Ontario Fire Code
Requirements
The Ontario Fire Code is a provincial regulation intended to ensure fire safety for
buildings and premises in Ontario. While farm buildings used for agricultural
purposes are generally exempt:from the Fire Code (see Article 1.1.6.:1.) the
exemption does not apply to buiidings:with residential occupancies. As such,
existing buildings that are used to provide sleeping accommodations for seasonal
agricultural workers must conform to the Fire Code. It is the responsibility of the
farm owner/operator to comply with the Fire Code.
Please Note: As the Fire Code requirements for residential buildings are
quite comprehensive, the owner/operator is advised to obtain the services
of a fire protection consultant to evaluate the applicable requirements.
9
Contact Your Nearest Local office to Consult
With a Fire Inspector:
Municipality of Bayham Municipality of Dutton/Dunwich
9344 Plank Road, Box 160 199 Currie Road
Straffordville ON NOJ 1 YO Dutton, ON NOL 1 JO
(519) 866-5521 (519) 762-2204
Municipality of Malahlde Township of Southwold
87 John Street South 35663 Fingal Line
Aylmer, ON N5H 2C3 Fingal, ON NOL 1 KO
(519) 769-2010
(519) 773-5344
Municipality of Central Elgin Municipality of West Elgin
22413 Hoskins Line
450 Sunset Drive
Rodney, ONNOL 2CO
St. Thomas, ON N5R 5V1 (519) 785-0560
(519) 631-1460
City of St. Thomas
Fire Prevention Division
305 Wellington Street
St. Thomas, ON N5R 2T2
(519) 631-0210
If you have any questions regarding your seasonal housing
accommodation, please contact your Public Health Inspector:
Elgin St. Thomas Public Health
Monday to Friday
8:30 am to 4:30 pm
519-831-9900
1D
IVY ;
TOWNSHIP OF
CAVANMONAGHAN
f Have it a1L Right here.
February 11, 2016
Via Email
To: Municipalities of Ontario
Re: Ontario's Consultation on Primary, Horne, and Community
Health Care
Please find attached the resolution approved at the Township of
Cavan Monaghan Regular Council meeting held February 1, 2016 with
respect to Ontario's Consultation on Primary, Home, and Community
Health Care.
Cavan Monaghan Council has directed staff to send this resolution
requesting your comments be forwarded directly to Michael Jacek,
AMO Senior Advisor with a copy to our Council.
Should you have any questions or concerns regarding this matter,
please do not hesitate to contact me.
Slhcerely
Elana Arthurs
Clerk
En.
988 County Road 10
Millhrook.CIN LOA 1 G
www.cavanmonaghan.net
Phone: 705-932-2929
Fax: 705-932-3458
Email: services @cavanmonaghan.net
i
Whereas the Ministry of Health's consultation process solicits input from
Ontarians, on the Patients First document; and
Whereas municipalities will be effected by the decisions related to Patients
First; and
Whereas Michael Jacek, Senior Advisor at AMO, has requested that we
inform him of our input;
Be it resolved that Council directs Staff to draft a letter to Mr. Jacek asking
to be kept informed of this situation and expressing concerns such as:
1. The questions accompanying the document allow no comment as to
our experiences with the LHINs up to the current date. If Councillors
have been hearing concerns from our residents, those problems
should be addressed prior to giving further responsibilities to the
LHINs. We have certainly heard complaints regarding lack of long
term care spaces.
2. The Province has only recently received the 2015 Auditor General's
Report, which included comments regarding LHINs. A number of
problems were identified as well as recommendations to address the
problems, Until the problems are resolved, it seems unwise to add
further responsibilities to the mix.
3. One of the issues raised in the Auditor General's Report, had to do
with a problem similar to a problem experienced by Councillors who
serve on Boards of Health.
4.5.2 Ministry Finalizes Annual Funding Late in the Year
and Health Service Providers Receive Funding Late from
LHINs
Health service providers need to know how much funding is
available to them in order to effectively plan health services
for the year and ensure they do not run deficits. However,
LHINs do not confirm their final funding until well into the
fiscal year.
With the exception of funding for reforms of hospitals and
CCACs, health service providers are generally funded based
on the amount they received the year before. But annual
funding is subject to.changes depending on the Ministry's
and LHIN's funding decisions during the year. In the two
years leading up to March 31, 2015, the Ministry finalized
funding to the four LHINs we visited well into the fiscal year.
These delays resulted in these LHINs not informing the
health service providers about their funding decisions until
six months before the fiscal year end that first year and three
months before the fiscal year end the second year. At all four
LHINs we visited, health service providers were notified of
funding changes as late as the last month of the fiscal year
in the year ending March 31, 2015. These delays made it
difficult for health service providers to provide the intended
services for the period, and to meet their service volume
target. As a result, some service providers had to return the
money to the LHINs. The LHINs, in turn, needed to
reallocate the surpluses to other providers, and returned the
residual amount to the Ministry, defeating the purpose of
providing funding to those health service providers in the first
place.
RECOMMENDATION 17
To ensure health service providers can properly plan to meet
patient-care needs, the Ministry of Health and Long-Term
Care, in conjunction with the Local Health Integration
Networks, should finalize the annual funding each health
service provider will receive before the fiscal year begins or
as early in the current fiscal year as possible.
Those of us who have experience with this late funding, know it leads
to uncertainty as to whether programs will be approved to be
completed within the current year, until it may be too late. It must be
demonstrated how directing the Health Unit budgeting processes
through one more process could improve service delivery. The
system of having Health Units deal directly with the Province has
been straight forward though slow until now.
4. Before downloading responsibility for Primary Care to the LHINs, the
Province should demonstrate how this would improve upon the
current system.
5. The Province should provide evidence of a cost benefit analysis of
the first transfer of responsibilities to LHINs, and the current
proposed transfer of responsibilities. Proposed changes should not
happen until such an analysis is completed, peer reviewed and it
predicts improved efficiency of services and costs.
6. If the Province does not complete such an analysis, AMO should
investigate the cost of such an analysis and make municipalities
aware of what it would cost on a per person basis for municipalities to
fund the study.
7. Since the inception of the LHINs, some improvements have been
made in shortening some hospital wait lists. In our County, increased
home care has not made up for lack of long term care for those who
cannot stay at home. Long travel distances in rural areas make home
care less efficient than in areas where drive times are short between
homes. The changes have not been successful in dealing with
pressures and costs related to funding formulas in Long term care.
FES 1 2016� /
February 8th, 2016
To Whom It May Concern,
Re: Improvements to the West Lorne Lawn Bowling Club
Unbeknownst to some, lawn bowling is a sport that attracts folks of all ages, promotes
an active lifestyle and fosters community engagement.The West Lorne Lawn Club draws from a
wide swath of people, being that it is the only active club from Rodney to Lambeth. Other clubs
from neighbouring communities also descend on West Lorne for tournaments, graciously
sponsored by local businesses. Students at the neighbouring high school try their hand at lawn
bowling in conjunction with Physical Education Curriculum. As are other community groups, we
are faced with the challenges of declining membership and aging participants. However, new
faces can be found on Monday and Thursday nights throughout the summer as the experience
and fun has drawn in four new members this past season alone.
We need good facilities and equipment to foster those positive experiences and
continue to grow. This letter is written with the intent of asking you to support our goal of
replacing the current gutters at both the east and west ends of the lawn bowling green, as well
as purchasing two sets of new bowls with a contribution of$4500. Written estimates for these
improvements can be procured upon request. All work will be undertaken by contractor Gerry
Sanderson (who happens to be a club member) and club volunteers. As a club we have already
spurred the replacement of the north and south end gutters and sprinkler heads through
fundraising. We graciously hope that a financial commitment from the Municipality of West
Elgin will allow us to mirror the pride and dedication we feel for lawn bowling in the facilities
we call home.
I appreciate your t and cons0leration, I remain
Your Truly,)
Yours
/I
Jac-ob Rowe
/� On�b.eh_alf-of-t�e West Lorne Lawn Bowling Club membership.
` ¢4
-
i J
i
4I
d •�
M
t
-•_.I 391
M _
Y'-��Y J 1 r•hY' C l - .
YF
i I
S.r .
I�1
_ ii
I
I
hk-l-
i
f •r f r r r r ' r r fr r r r' r rr � rr r r f
Table of Contents
Governance and Accountability 3 —
Police Service Board
Detachment Commander '
Organization 4
Staffing
Crime Stoppers
Elgin OPP Auxiliary
Business Planning 7 3F'
Crime Management Plan
Traffic Management Strategy
Community Satisfaction Survey
Community Policing
Detachment Statistics 11
Calls for Service P
Traffic lk Marine Safety
c
Crime Prevention
Criminal Offences j
I
Financial Reports 16
Overtime
Revenue
Criminal Record Checks
RIDE Grant
st
i'j, ig1fFFS�+.
r� ' .` �� 3 t u`* �'� �5 r �t `fE-��,�1 j 'k'� ����`��� -�9+ ^�`-� �"�•iSa��'��� '1,
"a•
- s oa4
2
Elgin Group
Police Services Board
MESSAGE FROM THE CHAIR
wish to thank my fellow board members for their confidence in
electing me as Chair of the Board for the second year in a row. It
Chair: Dave Marr continues to be an interesting and rewarding experience.
Doug Gunn A new O.P.P. contract and a new funding model made for a
Joanne Ferguson challenging year in 2015 and we look forward to monitoring these
Bonnie Vowel changes as the year progresses. 2016 will see a provincial review of
Mike Wolfe the Police Services Act, a process that the Board will follow closely.
To the member municipalities, I thank you, on behalf of the Board for
your continued cooperation and support. The Board, as always, will
endeavour to keep you informed as trends develop and communicate
significant milestones as they materialize.
To those who serve as members of the Elgin Detachment we thank
you for your dedication in providing our residents with a safe
environment to work, live and play.
Sincerely,
David Marr
Chairman of the Board
Detachment Commander
On behalf of the dedicated officers and staff of the Elgin OPP Detachment, it
gives me great pleasure to present the 2015 Annual Report. This report will
demonstrate the high level of commitment Elgin County OPP has brought to
all municipalities of the Elgin Group.
Elgin officers and staff have worked in partnership with many stakeholders
including our partners in the Provincial and Ontario Courts, Family and
Childrens Services, The Ministry of Natural Resources, neighboring OPP
Detachments and.Municipal Police Services, and the dedicated members of
our Community Policing Committees, to deliver a "community first" policing
service.
Inspector Brad Fishleigh In 2015 our policing priorities, as identified through community consultation,
were Traffic Safety, Crime Prevention, and Increased Visibility.
In 2015 Elgin OPP focused on service delivery and using the Ontario Mobilization and Engagement Model of
Community Policing. We have engaged our community partners and stakeholders to form collaborative
partnerships and develop strategies that will allow us to respond more effectively to social issues like mental
illness, domestic violence, and issues involving youth.
With the continued support of the Police Services Board, Municipal Councils, and our Community Policing
Committees, Elgin County OPP will continue to provide a service that is professional, transparent, and
appropriate to the circumstances, respecting the individual dignity of all persons.
1
k,k'
1 3.,
ELGIN COUNTY OPP
Police Services Board Elgin County CAO
Inspector
Detachment Commander
Staff Sergeant Auxiliary Unit
Detachment Manager
Patrol Sergeants(4) Detective Sergeant Detachment Sergeant
_... . .
Patrol Constables Detective Constables Civilian Administrative
Assistants
Emergency Response Community Drug Community Services
Team Action Team Officer
Traffic Management Domestic Violence Court Services/Security
Team Co-ordinator officers
Staffing
Elgin County OPP Detachment has undergone many changes in 2015. We continue to provide developmental
opportunities for officers wishing to specialize in other areas of the organization or working towards promotion.
Some members have taken advantage of opportunities to relocate to other areas of the organization and they
have been replaced with experienced officers coming from other detachments.
The Elgin County Auxilliary Unit also experienced numerous changes in 2015. Under the leadership of SISgt
Sarah Paul the Auxiliary Unit is actively recruiting for additional Auxiliary Officers to fill the current vacancies.
The unit continues to provide a great service to the community as you will see later In this report
-, ;, .:. 9 , •' is
, i
- s
.r
d
I
A�A
CR Aff STOPPER - London*Elgin*Middlesex (800) 222-TIPS (8477)
Elgin County OPP continues to support the London Elgin Middlesex Crime Stoppers Program. This program
has been very successful in 2015, handling 1868 tips that resulted in the clearance of 36 criminal cases, 61
criminal charges, over $59,000 in recovered property, 2 weapons seized, over$38,400 in seized drugs, and
over$58,400 in seized cash.
5 �,t LI 1yV`" V p N.�1�.`VImYYWVI��'
+$y /;�^4 IrainlegconlBi+ents
9 t
S
1
VT
1
!1
j
� � k
r
1 F.
j
This year London Elgin Middlesex Crime Stoppers successfully hosted the 2015 Ontario Association of
Crime Stoppers Training Conference. Thirty-four programs from across the province, with 102 delegates,
attended the conference.
5
i
�► ` Elgin County Auxiliary Unit
The Elgin Auxiliary unit was short on numbers but high on effort and dedication with another busy year in 2015.
We averaged 8 members for the year which is 7 short of a full complement, but managed to assist our OPP
front line ranks as well as the many communities within our County. We currently have six people who have
completed testing and hope to build our numbers in order to increase our involvement whenever the need
arises. We had four new members join our unit in 2014 and they continue to learn and gain confidence and
have been a fantastic addition to our unit.
Our members participated in numerous events in 2015 ranging from an Easter Egg Hunt,TRU Scenario Training
to Santa Claus Parades. Below you will see a sampling of some of the events we were able to participate in
throughout the year.
s,c '"
February 18- Our unit took part in the All Committees Meeting where we were able to meet with the
Community Policing Committees from our County and it gave us a chance to provide a little history of the
Auxiliary program.
April 04—The annual Easter Egg Hunt at the Port Stanley Legion that is put on by the Port Stanley Community
Policing Committee and once again we did some fingerprinting of the kids after all the treats had been
collected.
May through October—Assisted with the Marine Program completing 17 marine shifts which included the
annual Pottahawk event and a search and rescue exercise.
May 09—We assisted with the annual Prescription Drug Drop Off at Elgin Detachment.
May 12—Race Against Drugs in Belmont.
June 11—Water Safety Presentation—With the warmer weather coming and summer vacation around the
corner, we helped with a water safety presentation at Port Stanley Public School.
July 01—On Canada Day, we participated in the festivities in Belmont, which included a bike parade.
July 3-5— MADD held a charity BBQ at Canadale Nursery and our members assisted.
September 7—10th annual OPP Family Day in London.
September 27—A Food drive at the Port Stanley Foodland collecting$1800 worth of food and toiletries.
November—Participated in the County's Remembrance Day Ceremonies.
November/December—Santa Claus Parades are always a fine way to wrap up the year. Our small unit was able
to attend parades in Dutton, Rodney, Fingal/Shedden, Belmont, Straffordville, Port Burwell, Springfield and
Port Stanley.
Patrol Community Event Training Admin
2015 Totals
Hours Hours Hours Hours
Total 856 2265 740 257 4118
6
2014-2016 Action Plan
Our Annual Business Plan has been changed to a three year Action Plan to coincide with the new OPP three
year Strategic Plan. Our 2014-2016 Action Plan priorities as identified with community and Police Service Board
consultation are:
Crime - Reducing victimization resulting from Domestic Violence and related occurrences
- Reduction in property crimes including theft under, theft over, theft of motor vehicles and theft
from motor vehicles
- Reducing victimization from cyber and for technology-enabled crime
Drugs - Continued emphasis on drug investigations focusing on trafficking and drugs in schools
Traffic - Concentrating on The Big Four; impaired driving, speeding/aggressive driving, inattentive/
distracted driving, and seat belt use.
Animal related collisions
Other - Marine patrol and emergency response on Lake Erie
Response to persons with mental illness or crisis
- Reducing 911 pocket dials
- Reducing false alarms
Crime Management Plan
Elgin County Detachment has a comprehensive Crime Management Plan that is administered through the
leadership of Regional Detective Sergeant Andrea Quenneville. The Crime Unit includes two officers dedicated
to the investigation of property crimes and four detectives assigned to major case investigation. We continue to
employ a Detachment Community Drug Action Team officer and a Domestic Violence Investigator.
The Crime Unit is responsible for oversight and investigation of all serious crimes that occur in our detachment
area. The foundation of the plan supports the OPP Results Driven Policing methodology and focuses on public
safety through crime prevention and investigative excellence.
Traffic Management Strategg
Elgin County Detachment has developed a Traffic Management Strategy with a goal of reducing motor vehicle
collisions, specifically those that result in injury and death. Our focus in 2015 continued to be enforcement and
education around aggressive driving, impaired driving, seat belt use, and distracted driving. These four driving
habits are within complete control of the driver and together can have the largest impact on road safety. Elgin
County Detachment continues to employ a Traffic Team designated to traffic enforcement. Our traffic team is
dedicated to be responsive to community identified traffic issues as well as issues identified through analysis by
our Detachment Analyst. Using analytics provided by our Detachment Crime/Traffic Analyst the traffic team will
continue to focus their efforts where they are most needed and can have the greatest impact on traffic safety.
We continue to work with our community partners to address the high number of car/deer collisions in Elgin
County.
7
Community Satisfaction Survey
Year: 2014
1. 98.1% of respondents felt "very safe" or"safe" in their community.
2. Of the 98 respondents (or 25.9%) who said they had contacted the OPP in the past year, 89.8%
were "satisfied" or"very satisfied"with the ease of contacting the OPP.
3. Overall, 93.7% of respondents were "very satisfied" or "satisfied" with the quality of police service
provided by the OPP.
4. 92.2% of respondents were "satisfied" or "very satisfied" with the OPP's ability to work with
communities to solve local problems.
5. 93.9% of respondents were "satisfied" or"very satisfied" with the OPP's visibility on the highways.
Community Policing Committees
Elgin County OPP is very blessed to have a strong network of Community Policing Committees to represent the
municipalities we serve. We work in partnership with our committees to identify and resolve issues of crime and
traffic that are identified by the community. In addition our committees volunteer countless hours of their time to
support many community initiatives, particularily those that assist children, the elderly and vulnerable groups.
Elgin County has six Community Policing Committees located in West Elgin, Southwold, Port Stanley, Belmont,
Malahide, and Bayham. Elgin County OPP is very appreciative of the hard work all of our committees do to
support their community and the OPP. In 2015 we continued to work with our committees using the Ontario
Mobilization & Engagement Model of Community Policing and all committees are now using the model as a
guide to assist them in setting priorities and objectives.
1"
�°�a'SekrCammun�deg
f � r
8
Community Safety Officer
Constable Carlson's goal as the Community Safety/Media Relations Officer is to
promote crime prevention, public safety, and security through education. The
Community Safety officer performs many different functions at the Elgin County OPP
Detachment throughout the calendar year. Whether providing school lectures to
Elementary or High school children, presenting public safety messaging to community
groups, attending public safety meetings or responding to media inquiries the
Community Safety Officer is kept busy year round.
i
During the cooler months the focus for Constable Carlson's'
messaging is about distracted driving, winter driving safety
as well as lecturing in the schools about such topics as
Bullying, Online Safety, Youth and the Law, Substance
Abuse and other topics at the school's request.
As the weather warms Constable Carlson's goal is to promote bicycle safety, road
safety as well as water safety. Constable Carlson attended several bicycle rodeos at
local schools to provide students with interactive bicycle safety presentations.
In 2015 Constable Carlson was part of a Community
Mobilization and Engagement initiative to work with the
Amish Community, Malahide Township, and the MTO to
receive a grant that was used to create signage to alert
the motoring public of the unique settlement area and
presence of pedestrians and horse and buggies. The
signage was part of a larger plan to increase safety
within the community.
With the arrival of summer and the conclusion of the in school activities Constable
Carlson attends a multitude of summer festivals and activities happening around Elgin
County.
Constable Carlson also coordinates the Marine Unit which is responsible for
approximately 450 square kilometers and covers approximately 100 km of shoreline
along the north shore of Lake Erie. This encompasses the four ports of Port Burwell,
Port Bruce, Port Stanley and Port Glasgow and out as far as the United States border
which is approximately 45 km out from land. The area covered by the Elgin Marine Unit
sees a large commercial fishing industry,,gas exploration as well as a large recreation
boating population. With direct access across Lake Erie to the United States there is a
large cross border transportation network which includes the transportation of illegal
drugs and merchandise as well as human trafficking.
9
Lake Erie is rarely calm and sees average wave heights in an area of half to one metre
with typically gusting winds from the south or west.
The Elgin Marine Unit has one vessel, a 24 ft Sea swirl with
an inboard/outboard motor. The Marine Unit is operational
from late April until late October. The vessel remains in the
water for the entire boating season to allow for rapid response1
to marine emergencies. The boat remains moored at a local
marina in Port Stanley,when not in use.
Each and every year the fishing in Elgin County is big hit for both young and old and
each year the Elgin OPP help sponsor three Kids, Cops, and Canadian Tire Fishing
Days. This year the events were held in Port Bruce, Port Glasgow and at the
Springwater Conservation Area. These events allow kids to get out and spend the day
fishing and competing for awesome prizes! No one walks away empty handed, whether
they catch a fish or not, there is always a prize for everyone who participates.
As school gets back into full swing so does the OPP K.I.D.S. (Knowledge, Issues,
Decisions, and Supports) program. The K.I.D.S. program supports the existing V.I.P.
(Values, Influence and Peers) program being run in the schools and targets grade six
students. The program provides lessons, videos, and presentations to capture and hold
the youth's interest while providing excellent information. This is a co-operative program
between the police and local school boards.
In the fall, Halloween safety, hunting safety and winter driving
® public safety messages become the topics of discussion.
Also in the messaging was one of the most import road safety
messages for our area: reminding the public of the risk of
collisions with deer and how to minimize them.
In November Constable Carlson assists with the planning and attendance
0
of officers and Auxilliary members at numerous Remembrance Day
Ceremonies across the county, assisting with the laying of wreaths and
traffic control.
DON'T
December messaging promoted the Lock It or Lose It program to remind DRINK AND
motorists to lock their vehicles and keep the contents safe. Festive RIDE DRIVE.
messaging reminds motorists not to drink and drive.
Officers also attended 7 Christmas parades around the county providing traffic control
and in some cases led the parade.
10
M.
Elgin County OPP Calls for Service
14,200
14,000
13,800
13,800 �`$ �
13,400 1 � $
13,200
13,000 12,765
12,800
12,600
12,400
12,200
12,000
2013 2014 2015 6 Year
Elgin County Total Calls For Service
4000
3000
2000
1000
0
West Elgin Dutton Southwold Central Malahide Bayham
Dunwich Elgin
0 2013 1185 836 1091 3607 1244 1244
112014 1187 762 1011 2854 1391 1207
M 2015 1166 809 1043 2895 1187 1081
Elgin Group Total Calls for Service by Municipality
13% 14%
I]West Elgin ®Dutton
15%
10%
��
5outhwold 0 Central
13%
®Malahide O Bayham
35%
EI in Group Total Calls Distribution 2016
11
Traffic Safety
P
Pk 5 :1
I'
Nf J� NS� t
The safety of motorists on Elgin County roads has always been a priority for Elgin Detachment. Our Traffic
Management Team is dedicated to enforcement and response to traffic complaints within the County.
Officers conducted 281 static RIDE checks in 2015, in addition to other tactics used to identify and remove
impaired drivers. Festive RIDE was in operation from Nov 24th to Jan 2nd. During that time officers conducted
92 RIDE checks, resulting in 4 drivers being charged with Impaired Driving.
As you can see from the Motor Vehicle Collision chart below, we have seen a decrease in total crashes in 2015
however substantially more personal injury crashes as well as two additional fatal crashes. We will continue to
use statistical ananysis and focus on targeted enforcement of Impaired Driving, Aggressive Driving, Seat Belt
Use, and Distracted Driving.
These four factors can often be the difference between a minor crash with no Injuries and a major crash
resulting in injuries or death. Of the crashes we experienced in Elgin County in 2014:
Fatal Crashes Remaining Crashes
2014 2015 2014 2015
Alcohol Involved 0 0 24 31
No Seat Belt 0 0 21 15
Aggressive Driving 2 0 90 69
Distracted Driving 1 2 112 104
Animal Related 0 0 392 301
1000
800 -
600
400 - � ,
200 �;,���
a
Damage Personal Injury Fatal Car/Deer
El 2013 797 42 7 368
❑2014 773 104 3 392
®2015 586 136 5 301
12
Marine Safety
-,k
Elgin County Detachment has 5 qualified marine operators conducting marine patrols, supported by a
summer marine student and the Elgin Auxiliary Unit. The Marine Unit is out early for the May long
weekend to ensure the boating public is ready for the boating season with properly equipped vessels
and properly qualified captains. Officers are on the water patrolling every weekend and attend water
related community events including Can-Felt, Harbourfest and Tall Ships in Port Stanley and Tub
Daze in Port Burwell. The marine unit is responsible for approximately 450 square kilometers of Lake
Erie and covers approximately 100 km of shoreline along the north shore of the Lake. This includes
the four ports of Port Burwell, Port Bruce, Port Stanley and Port Glasgow.
Year Marine Hours # of Vessels Checked # of Charges (Criminal,
Provincial, Marine
2013 220 461 11
2014 697 632 21
2015 1259 1325 112
f t �
S
E f1 i1
d
3 R
;:,ai' ��:.
I
13
Crime Prevention
In 2015 Elgin County Detachment continued our committement to crime prevention. A large component of this
goal is the pro-active education provided through media outlets and presentations provided by our CSO.We
continue to follow the principles of Intelligence Led Policing and are also committed to the Crime Abatement
Program which centres on ensuring repeat offenders abide by the conditions placed on them by the courts upon
their release. Elgin Detachment has shifted from a "Directed Patrol" program to a more specific"Focused
Patrol" program. Using analytics from the Detachment Analyst we identify areas of concern and assign officers
to specific focused patrols related to crime and traffic trends. This not only acts as a deterrent to crime but also
helps to have a car at the right place at the right time to respond to crime and increase our odds of catching
criminals in the act.
8004
6004
4000
•f'
2000
r"
Criminal POA Charges Foot Patrol Focused Patrol
Charges
E 2013 1022 6910 1178 3727
❑2014 1027 1 5823 905 1 3271—t-
®2015 756 5109 856 6913
Enforcement Statistics
False Alarms -.Elgin OPP officers responded to 389 false alarms in 2015 down from 396 in 2014.
911 Calls - Elgin OPP Officers responded to 783- 911 calls in 2015 down from 1015 in 2014.
Break & Enter
We have seen an increase in Break & Enters in West Elgin and Dutton Dunwich in 2015 and an overall
decrease in the remainder of the county.
40
30
20 Y
F��'-i - F fi '3 e rtie
10 °
4
West Elgin Dutton Southwold Central Malahide Bayham
Dunwich Elgin
p 2013 21 11 9 27 17 20
112014 21 6 14 29 22 19
®2015 27 .12 10 22 13 12
Break and Enter By Municipality
14
Domestic Violence
Our domestic violence occurrences in Elgin County have remained consistent with the lower numbers
experienced in 2014 over the past year. In 2015 we have continued to work with our partner agencies, like
Violence against Women Services Elgin County, to increase awareness and education and provide alternative
services from the community.
200
150
100
501
h.i
Dutton Central
West Elgin Dunwich Southwold Elgin Malahide Bayham
=. 2013 109 46 61 156 72 76
112014 66 20 28 81 44 46
E2015 68 1 27 1 29 78 48 57
Domestic Occurrences by Municipality
Other Crimes
300
200
la
100
Robbery Assaults Sexual Theft Theft Theft Mischief Auto
Assaults Under Over from MV Theft
E]2013 2 141 29 175 31 66 207 52
072014 0 1 133 1 25 1 172 1 23 39 1 162 45
M2016 0 113 32 1 132 1 20 31 119 49
Elgin Group Other Crimes
Drugs
300
200
100
0
Occurrences Search CDSACharges Criminal
Warrants Charges
0 2013 163 9 72 25
❑ 2014 148 8 187 74
§2015 204 0 74 9
15
Elgin Group Overtime Report
The charts below outline the overtime expended for the Elgin Group excluding provincial responsibility. Elgin
County OPP has implemented a number of strategies to reduce the use of overtime, including the creation of
overlap shifts from 3:00 pm to 3:00 am and noon to midnight to match peak time for calls for service.In addition
there are policies that govern when officers are called in on overtime.
5,000
4,500 4,299
4,000
8 x,5$8 3,' 75
3,57
3,600 P42
3,000
2,s00
2,000
1,500
1,000
500
0
2011 2012 2013 2014 2015
5%
4%
M Operations
®Court
❑Admin
O Special Duty
10/0 ®Community Service
62%
®Personnel Shortage
5% y �
, e:
Overtime Expenditure by_Percent(2014)
16
�
�
�
Ell-gin Group Revenue Report
The chart below outlines the revenue collected oDbehalf of the municipality for services.provided by the Opp'
FEBRUARY
APRIL
$5,-~~~~
Criminal Record Checks
The chart below provides a breakdown of criminal records checks completed by Elgin Detachment in 2015, a
decrease of114 checks less than those completed in2O14. Cf the 27D1 Criminal Records checks completed
164 persons required fingerprints for RCMP verification.
Criminal Record Checks 2015
Jan Feb Mar Apr May Jun Jul Aug_ Sept Oct. Nov Dec Total
Vulnerable
Screening 119 132 148 150 223 205 147 144 . 197 204. 186 118 1973
Regular 37 37 45 57 46 74 50 42 40 401 35 27 , 530
Other 33 25 17 16 18 13 24 19 16 15 15 171 228
TOTAL 189 194 210 2231 287 292 221 205 253 259 236 162 2731
Each year Elgin County OPP completes an application for a RIDE Grant through Mothers Against Drinking and
Driving. In 2015 Elgin OPP received $13,555.00 and all of that grant money has been spent to provide officers
at RIDE checks throughout the County, with the bulk of those checks occurring during the Festive RIDE
Season. We are very proud and appreciative to be partners with Mothers Against Drinking and Driving in the
fight to keep impaired drivers off our roadways.
17
� f _
K � ovF f
'.r•A u 4 Af
y k
p I,y
E
f��
r
{� q g,
yy
.`yl
iL` .
1, ;Y iO uj xs
h �
'3r4
s
1
West Elgin Arena Board
Regular Session
February 9 2016
This regular session of the West Elgin Arena Board was called to order at 9:30 am with the following
members present: Ian Fleck,Alphonse Willie,Jim Hathaway,Joe Seman and Parks and Arena
Superintendent Jeff Slater,absent was Councillor Johnathan Wolf. Parks and Arena Superintendent Jeff
Slater acted as Chairperson for this session in member Wolf's absence.
Item#1 Disclosure of Pecuniary Interest:None noted.
Item#2 Delegations:There were no delegations present.
Item#3 Adoption of the Minutes:
Member Jim Hathaway provided some clarification regarding whether or not there needs to be a
certified CFSA coach present on the ice during the Skating Clubs ice time. If the WESC coach cannot
make the scheduled ice time because of an emergency or unforeseeable circumstance,i.e.a car
breakdown etc,then the ice can be used for practice ice,and there needs to be a Skating Club member
present.If the coach has to leave for some reason then the ice cannot be used for practice session ice,
and no one is allowed on the ice surface.
Moved by:Alphonse Willie
Seconded By: Ian Fleck
The West Elgin Arena Hoard resolves that the minutes of January 12 2016 be hereby approved as
presented.
CARRIED
Item#4 Accounts and Financial Reports:
Moved By:Jim Hathaway
Seconded By:Joe Seman
The West Elgin Arena Board hereby resolves that the accounts in the amount of$26,296.79 be hereby
approved for payment.
CARRIED
Item#5 Business Arising from the Minutes:
• Ice hates:The Parks and Arena Superintendent pjresented the short ice cost survey that he had
prepared for the Arena Board, it is included in the minutes.After some discussion by the Board
Members the following resolution was passed:
Moved By:Jim Hathaway
Seconded By: Ian Fleck
The West Elgin Arena Board hereby resolves that the 2016/2017 Ice rates for the West Elgin
Arena be set as:
Primetime Ice: 163.00 per hour
Day Ice: 65.00 per hour
Minor Sports: 139.00 per hour
CARRIED
I
-2-
• Public Skating: After the discussion at the January meeting of the Arena Board regarding the
mandatory use of helmet's during Public Skating and other ice events the Parks and Arena
Superintendent contacted a representative from Fran Cowan,the municipalities Insurance
carrier to ask for advice.
They indicated that they strongly recommend that all ice users wear hockey helmets that are
CSA certified.The OR FA does not recommend that helmet use is mandatory. The reason for this
is that now the onus is in the arena staff to make sure that the helmets are worn by everyone,
that they fit properly and are not damaged. It is much better to sign the arena with the helmets
are strongly recommended phrase. In the minutes there is also a package from the ORFA
regarding Public Skating.The West Elgin Arena has modelled their respective program after that
document.The Ice capacity for skaters was done using the recommended formula, 344 skaters.
• 2016 Budget:The capital and operating budget for the West Elgin Arena was presented.The
budget was explained by the Parks and Arena Superintendent.the following resolution was
passed:
Moved By:Joe Seman
Seconded By:Alphonse Willie
The West Elgin Arena Board accepts the draft budget as presented.
CARRIED.
• Can Skate Program:There was a great discussion regarding the CFSA,Skating Clubs,Can Skate
Program.The consensus of the Arena Board was to get WLM H and the WESC together to try
and come up with a workable solution. It seems as though other centers have done it,the
program has benfits for both of the minor groups.
Item#6 Correspondence: None presented.
Item#7 New Business:None presented.
Item#8 Adjournment:
Moved By: Ian Fleck
Seconded By:Joe Seman
The West Elgin Arena Board resolves that this session of the West Elgin Arena Board hereby adjourn at
this hour of 11:00 am and reconvene at 9:30 am on March 8 2016 at the West Elgin Arena or at the tali
of the chair.
CARRIED