April 14, 2016 MUNICIPALITY OF WEST ELGIN
AGENDA
COUNCIL MEETING
APRIL 14, 2016
COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING
------------------------------------------------------------------------------------------------------------
DISCLOSURE OF PECUNIARY INTEREST
ADOPTION OF AGENDA
MINUTES (Al — Al2)
*March 24, 2016 Council
*March 31, 2016 Special Meeting
*April 7, 2016 Special Meeting
BUSINESS ARISING FROM MINUTES
DELEGATIONS (131 - 133)
11:00 a.m. Brenda Slater - Municipal Property Assessment Corporation (131)
11:15 a.m. Diane Arsenijevic - West Elgin Community Health Centre (132)
11:30 a.m. Alan Smith and Katherine Thompson -Elgin County
1:30 p.m. Public Meeting - 2016 Budget (C8b)
REPORTS (C1- C10)
1. ROADS
a) *Report - 2016 Gravel Tender
b) *Report - 2016 Dust Suppressant Tender
2. RECREATION/EMERGENCY MANAGEMENT
a) *Monthly Report
3. WATER DISTRIBUTION SYSTEM
a) *Operations Report
4. WASTEWATER
i
April 14 2016 ............. Page 2
5. BUILDING
a) `Monthly Report
6. BY-LAW ENFORCEMENT
a) 'Monthly Report
7. DRAINS
8. ADMINISTRATION
a) Report - Request Closing Main Street (Pioneer Line) May 14 2016
b) *Report - Monthly Fire Report
c) `Report - 2016 Budget
d) `Report - Landfill 2016 Site Monitoring and Operations Proposal
e) *Report - Port Glasgow Trailer Park - Garbage and Recycling
f) Report -Annual Performance Report - Sewage Works 2015 - Port
Glasgow Yacht Club
g) Report - Annual Performance Report - Sewage Works at Port Glasgow
Trailer Park
h) *Report -Appointment of Lottery Licensing Officer(s)
9. PLANNING
10. ACCOUNTS
CORRESPONDENCE (D1 T- D16)
COUNCIL CONSIDERATION - ACTION RECOMMENDED:
1.* Elgin County Highlights - March 22, 2016;
2.* Elgin County - Elgincentives Community Improvement Plan;
3.* Elgin County - 2015 Library Usage and Statistics Report;
4.* Elgin County - Appeal to Minister Leal, Minister of Agriculture, Food and
Rural Affairs to change current infrastructure funding evaluation criteria;
5.* Elgin County - Letter to Minister Murray, Minister of Environment and
Climate Change to address Environmental Compliance Application
Approvals;
April 14, 2016 ............. Page 3
6.* Thames Talbot Land Trust - the Tattler - Campaign Update - Soaring
Higher - Hawk Cliff and Beyond;
7.* Environment and Climate Change Canada - Notification of posting of
Turtle Recovery documents on the Species at Risk Public Registry;
8.* Rodney Driving Club - Request to use Sand Ring at Rodney Fairgrounds;
9.* Minister Responsible for Seniors Affairs - Recognition of June being
Senior's Month in Ontario;
10.* Ministry of Community Safety and Correction Services Extension of
closing date for written submissions on the Strategy for a Safer Ontario;
11.* Town of Lakeshore - Resolution of Support for Ontario Municipal Board
Simplified Process;
12.* Elgin County - International Plowing Match Scholarship - Deadline to apply
May 15, 2016;
13.* Town of Tillsonburg - Support of County of Oxford County's Sustainability
Plan including Zero Waste objective by 2025;
14.* Ministry of Citizenship, Immigration and International Trade - Lincoln M.
Alexander Award - Deadline for nominations is May 31, 2016.
15.* Ontario Association of Fire Chiefs - OAFC 2016 Municipal Officials
Seminar: The Essentials of Firefighting and Firefighting 101 Seminar;
16.* Minister Responsible for Senior Affairs - Nomination of Senior
Achievement Award;
17.* Optimist Club of West Lorne - Request for funding - Sponsorship of Car
Show on July 3, 2016 at Miller Park in West Lorne.
RECOMMENDED TO ACCEPT & FILE:
18. AMO
• Watch File - March 24, 2016;
• Watch File - March 31, 2016;
• Watch File - April 7, 2016;
BY-LAWS:
By-law No. 2016-25 Authorize Agreement - 2016 "A" Gravel
By-law No. 2016-26 Authorize Agreement - 2016 Dust Suppressant
By-law No. 2016-27 Appoint Lottery Licensing Officers
MINUTES (E)
NOTICE OF MOTION
OTHER BUSINESS (G1 - G2)
1. Council Announcements
April 14, 2016 ............. Page 4
2. Closed Session
Personal matters about an identifiable individual (M.A. s.239
(2)(b);
• Labour Relations or employee negotiations (M.A. s.239 (2)(d);
• Litigation or potential litigation (M.A. s.239 (2)(e).
CONFIRMING BY-LAW
ADJOURNMENT
NEXT MEETINGS:
April 26, 2016 Tri-County Water Supply at the Water Treatment
Plant at 6:30 p.m.
April 28, 2016 Council
Information will be gathered in accordance with the Municipal Freedom of
Information and Protection of Privacy Act (MFIPPA). All comments and
communications received will become part of the public record unless you
expressly request the Municipality to remove it. Questions about the collection of
personal information may be directed to the Clerk.
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
MARCH 24, 2015
PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar
Councillors Joe Seman, Jonathan Wolf, Richard
Leatham
STAFF PRESENT Scott Gawiey, C.A.O.-Cleric-Treasurer
Spencer Pray, Deputy Clerk
ALSO PRESENT John G. Maddox, Integrity Commissioner
CALL TO ORDER
The Mayor called the meeting to order 8:30 a.m.
DECLARATION OF PECUNIARY INTEREST
None declared.
ADOPTION OF AGENDA
RES. NO.1 Moved by Seman
Seconded by Leatham
RESOLVED that the Council of the Municipality of West Elgin
approves the agenda for March 24, 2016 as printed and circulated
with the following correction:
The Introduction in Report C7a)should read"E 56115
Severance Application—Apportionment of Drainage
Assessment was a condition of severance the property
located on Concession 10, South Part of Lot 7(known
municipally as 22450 Thomson Line)".
DISPOSITION: Carried
APPROVAL OF MINUTES
RES. NO.2 Moved by Leatham
Seconded by Bodnar
RESOLVED that the minutes of the meetings held on the following
dates be adopted as printed and circulated;
March 10,2016 Council
March 10, 2016 Committee of Adjustment-Minor
Variance-North Part Lot Y, Concession
B Eastern Division (Simpson)
DISPOSITION: Carried
BUSINESS ARISING FROM MINUTES
DELEGATIONS
REPORTS
1. ROADS
March 24, 2016 .....Page 2 of 8
2. RECREATIONIEMERGENCY MANAGEMENT
3.WATER DISTRIBUTION SYSTEM
4.WASTEWATER
5. BUILDING
6.BY-LAW ENFORCEMENT
7.DRAINS
a) Report-Drain Apportionment-Ford Drain
RES. NO.3 Moved by Seman
Seconded by Wolf
RESOLVED that the report from the Deputy Clerk be received;
AND THAT Council approves the agreement on share of
drainage assessment on the Ford Drain as requested by P. Lapadat
under Section 65(2)of the Drainage Act:
Ford Drain
Original Assessment
Con. 10 S Pt. Lot 7
30.7HA.
Benefit$0.00
Outlet$1,013.00
Ford Drain
New Assessments
29.6HA. .28HA. .85HA.
Benefit$0.00 Benefit$0.00 Benefit$0.00
Outlet$977.00 Outlet$18.00 Outlet$ 18.00
DISPOSITION: Carried
8.ADMINISTRATION
a) Report-Disposal of 1993 International Truck
RES. NOA Moved by Wolf
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin
receives the Report-Disposal of 1993 International Truck from the
Public Works Superintendent;
AND THAT Council approves the recommendation to declare
West Egin's 1993 International Dump Truck surplus;
AND FURTHERMORE THAT this unit be advertised immediately.
DISPOSITION: Carried
b) Livestock Kill-Campbell
RES. NO.5 Moved by Leatham
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin
approves payment of the livestock claim of Mark Campbell for two
registered ewes killed valued at$250.00 each.
DISPOSITION: Carried
March 24,2016 .....Page 3 of 8
b Livestock Kill-Amlin
RES. NO.6 Moved by Seman
Seconded by Wolf
RESOLVED that the Council of the Municipality of West Elgin
approves payment of the livestock claim of Vince Amlin for one
registered horse killed valued at$2,500.00.
DISPOSITION: Carried
d Report-Amend Human Resources Policy 4.4
RES. NO.7 Moved by Bodnar
Seconded by Seman
RESOLVED that the Report-Amend Human Resources Policy 4.4
from the Deputy Clerk be received;
AND THAT Council approve the revisions to HR Policy 4.4-
Volunteers on the Fire Department;
AND THAT Human Resources Policy, HR4.4 Volunteers on Fire
Department be amended by replacing Section 1.01 with the
following:
To establish a policy for employees who are also volunteer
firefighters for the West Elgin Fire Department.
AND THAT Human Resources Policy, HR-4.4 Volunteers on Fire
Department be amended by replacing Section 2.03 with the
following:
The employee's supervisor shall ensure that public safety is
not compromised by the employee leaving for a fire call.
AND FURTHERMORE THAT the appropriate by-law be brought
forth.
DISPOSITION: Carried
9. PLANNING
10.ACCOUNTS
RES. NO.8 Moved by Bodnar
Seconded by Leatham
RESOLVED that the Mayor and Treasurer are hereby
authorized to sign Payment Voucher#3A amounting to
$1,570,620.10 in settlement of General, Road,Water,.and Arena
Accounts(including cheques#21473-21541).
DISPOSITION: Carried
CORRESPONDENCE:
1. Elgin County Highlights—Issue dated March 8,2016.
2. City of Markham-Request for Support-Limiting the jurisdiction of the
Ontario Municipal Board.
3. Eagle Community Centre-Eagle Community Parking Lot-Request for
gravel.
RES. NO.9 Moved by Leathern
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin defer
to the 2016 Budget Discussions;
A4
March 24, 2016 .....Page 4 of 8
RES. NO.9 Cont'd
AND FURTHER THAT the Public Works Superintendent inspect the
Eagle Community Centre Parking Lot.
DISPOSITION: Carried
4. Royal Canadian Legion-Requesting Tax Exemption,
RES. NO.10 Moved by Seman
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin
receive the letter from The Royal Canadian Legion Branch#525
Rodney;
AND THAT Council grant a tax exemption on Municipal Taxes for
the Royal Canadian Legion Branch#525 Rodney;
AND FURTHERMORE THAT Council give the Royal Canadian
Legion Branch#525 Rodney a grant for the Education portion of the
2016 taxes.
DISPOSITION: Carried
5. Town of Richmond Hill-Request for Support-Ontario Municipal Board
Reform.
6. Municipality of Dutton Dunwich-Notice of public meeting concerning the
amendment of Zoning By-law.
7. Elgin County-Office of the Warden-Request to attend Council meeting.
RES. NO.11 Moved by Leatham
Seconded by Wolf
RESOLVED that the Council of the Municipality of West Elgin
accept the request from the Elgin County Warden to meet and
address Council with Elgin County.Chief Administrative Officer Mark
McDonald on April 28"'or May 12
DISPOSITION: Carried
8. Cactus, Cattle and Cowboys Committee-Request for Support-County
of Elgin Festival and Event Partnership Program.
RES. NO.12 Moved by Bodnar
Seconded by Seman
RESOLVED that the Council of the Municipality of West Elgin
support the Cactus, Cattle and Cowboys in their application for the
County of Elgin's Festival and Event Partnership Program;
DISPOSITION: Carried
9. Thames Valley District School Board- Notice of Elementary French
Immersion program to change in Elgin County.
10. Petition regarding OPP coverage for Dutton Dunwich and West Elgin.
RES. NO.13 Moved by Bodnar
Seconded by Leatham
RESOLVED that the Council of the Municipality of West Elgin
supports the petition to have the OPP office in Dutton as a reporting
centre.
DISPOSITION: Carried
RECOMMENDED TO ACCEPT&FILE:
A ,5
March 24, 2016 .....Page 5 of 8
11. AMO
• Watch File- March 10 2
, 016;
• Watch File-March 27, 2016.
RES, NO.14 Moved by Bodnar
Seconded by Seman
RESOLVED that the above correspondence items numbered
1,2,5,6,9, and 11 be received and filed.
DISPOSITION: Carried
BY-LAWS
1. By-law No.2016-08 Establishment of the West Elgin Fire Department
RES. NO.15 Moved by Seman
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-law
to establish the West Elgin Fire Department,and that this shall be
the first and second reading and provision adoption thereof.
DISPOSITION: Carried
RES. NO.16 Moved by Leatham
Seconded by Seman
RESOLVED that a By-law to establish the West Elgin Fire
Department shall now be read a third time and finally passed,
signed, sealed and numbered By-law 2016-08 Establishment of the
West Elgin Fire Department.
DISPOSITION: Carried
2. By-Law No. 2016-19 Appointment of West Elgin Fire Chief
RES. NO.17 Moved by Seman
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-law
to appoint the West Elgin Fire Chief, and that this shall be the first
and second reading and provision adoption thereof.
DISPOSITION: Carried
RES. NO.18 Moved by Leatham
Seconded by Semen
RESOLVED that a By-law to appoint the West Elgin Fire Chief shall
now be read a third time and finally passed, signed, sealed and
numbered By-law 2016-19 Appointment of West Elgin Fire Chief.
DISPOSITION: Carried
3. B -Law No. 2016-22 Authorize Agreement-Port Glas ow Trailer Park-Park
O erator
RES. NO.19 Moved by Seman
Seconded by Wolf
RESOLVED that a By-law to authorize the execution of an
agreement between Dan Neilson and the Corporation of the
Municipality of West Elgin and this shall be first and second reading
and provisional adoption thereof.
DISPOSITION: Carried
RES. NO.20 Moved by Bodnar
Seconded by Seman
March 24, 2016 .....Page 6 of 8
RES. NO.20 Cont'd
RESOLVED that a By-law to authorize the execution of an
agreement between Dan Neilson and the Corporation of the
Municipality of West Elgin and that this shall now be read a third
time and finally passed, signed, sealed and numbered By-law 2016-
22 Authorize Agreement- Port Glasgow Trailer Park-Park
Operator.
DISPOSITION: Carried
4. BY-Law No. 2016-23 Amend Human Resources Policy,4.4
A recorded vote was requested by Councillor Wolf.
RES. NO.21 Moved by Seman
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-law
to amend the Human Resources Policy 4.4 and this shall be the first
and second reading and provisional adoption thereof.
Bodnar Yes Wolf No
Wiehle Yes Leatham Yes
Seman Yes
DISPOSITION: Carried
A recorded vote was requested by Councillor Wolf.
RES. NO.22 Moved by Leatham
Seconded by Seman
RESOLVED that a By-law to amend the Human Resources Policy
4.4 be now read a third time and finally passed, signed, sealed and
numbered By-law 2016-23 Amend Human Resources Policy 4.4.
Wolf No Bodnar Yes
Leatham Yes Seman Yes
Wiehle Yes
DISPOSITION: Carried
MINUTES
RES. NO.23 Moved by Bodnar
Seconded by Seman
RESOLVED that the minutes of the following committee meeting
be received;
Cactus, Cattle and Cowboys Committee-February 18, 2016
West Elgin Arena Board-March 8,2016
DISPOSITION: Carried
NOTICE OF MOTION
None
OTHER BUSINESS
1. Council Announcements
Deputy Mayor Bodnar -Requested clarification on the prior
week's Council meeting resolution to
dissolve MPoWER.
March 24,2016 .....Page 7 of 8
Mayor Wiehle -Announced the Aldborough Fair Board
Supper at the International Club on
Saturday April 2nd, Tickets are$25.00
each.
-The 91't Battalion is having their 100'"
Anniversary on April 23, 2016(St.
George's Day).
CLOSED SESSION
No Closed session
RISE AND REPORT
Nothing to report
OTHER BUSINESS
3. Strategic Visioning Review Session
It was decided that the Strategic Visioning Review Session would be discussed
another time.
4. Councillor Training Session- Integrity Commissioner-Councillor Code of
Conduct(1:30 p.m.)
John Maddox,the Municipality of West Elgin's appointed Integrity Commissioner
and Closed Meeting Investigator gave an informal training session on Councillor
Code of Conduct.
Mr. Maddox provided Council with some background of what he referred to as a
"changing municipal landscape"since changes were made to the Municipal Act in
2006.
Mr. Maddox went through the Municipality of West Elgin's Councillor Code of
Conduct noting that Code of Conducts are given strength through their supporting
policies should conduct ever need to be enforced.
Mr. Maddox answered questions and provided clarifications for Council
throughout the training session.
Council thanked Mr. Maddox for his time and continued on with their Council
meeting.
CONFIRMING BY-LAW
RES. NO.24 Moved by Wolf
Seconded by Seman
RESOLVED that the mover be granted leave to introduce a By-Law
to confirm the proceedings of the meeting held on March 24, 2016
and this shall be the first and second reading and provisional
adoption thereof,
DISPOSITION:
RES. NO.25 Moved by Leatham
Seconded by Bodnar
March 24,2016 .....Page 8 of 8
RES. NO.25 Cont'd
RESOLVED that a By-law to confirm the proceedings of the
meeting held on March 24, 2016 be now read a third time and
finally passed, signed,sealed and numbered By-law 2016-24-
Confirming By-law March 24, 2016.
DISPOSITION: Carried
ADJOURNMENT
RES. NO.26 Moved by Seman
Seconded by Leatham
RESOLVED that this Regular Meeting of Council shall adjourn at
2:25 p.m. to meet again for a Special Council Meeting on March 31,
2016.
DISPOSITION: Carried
These minutes were adopted on the 14th of April, 2016.
Bernie Wiehle R. Scott Gawley
Mayor C.A.O.-Clerk-Treasurer
1r
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
MARCH 31, 2016
PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar
Councillors Joe Seman, Jonathan Wolf, Richard
Leatham
STAFF PRESENT Scott Gawley, C.A.O.-Clerk-Treasurer
Lee Gosnell, Public Works Superintendent
Jeff Slater, Parks&Arena Superintendent-Fire Chief
Janet Johnston, Deputy Treasurer
ALSO PRESENT
This session was called for the purpose of the 2016 Budget for the Municipality of
West Elgin.
CALL TO ORDER
The Mayor called the meeting to order 9:30 a.m.
DECLARATION OF PECUNIARY INTEREST
None declared.
ADOPTION OF THE AGENDA
RES. NO.1 Moved by Leatham
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin
approves the agenda for March 31, 2016 as printed and circulated;
DISPOSITION: Carried
DRAFT 2016 BUDGET
This Special Meeting of Council was called to review the following:
• Summary of the proposed budget
The proposed rate increase budget
• The Capital Budget
• Asset Management
ADJOURNMENT
RES. NO.2 Moved by Seman
Seconded by Bodnar
RESOLVED that this Special Meeting of Council shall adjourn at
11:50 a.m.to meet again for a Special Council Meeting on April 7,
2016 at 9:00 a.m.
DISPOSITION: Carried
March 31,2016 .....Page 2 of 2
These minutes were adopted on the 14th of April, 2016,
Bernie Wiehle R. Scott Gawley
Mayor C.A.O.-Clerk
9
I
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
APRIL 7,2016
PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar
Councillors Joe Seman, Jonathan Wolf, Richard
Leatham
STAFF PRESENT Scott Gawley, C.A.O.-Clerk-Treasurer
Lee Gosnell, Public Works Superintendent
Jeff Slater, Parks&Arena Superintendent-Fire Chief
ALSO PRESENT
This session was called for the purpose of the 2016 Budget for the Municipality of
West Elgin.
CALL TO ORDER
The Mayor called the meeting to order 9.00 a.m.
Y 9
DECLARATION OF PECUNIARY INTEREST
None declared.
ADOPTION OF THE AGENDA
RES. N0.1 Moved by Leatham
Seconded by Seman
RESOLVED that the Council of the Municipality of West Elgin
approves the agenda for April 7,2016 as printed and circulated;
DISPOSITION: Carried
DRAFT 2016 BUDGET
This Special Meeting of Council was called to review the 2016 Budget for
Operations, Maintenance and Administration. The time table is as follows:
• 9:00 a.m. Roads Department
• 11:00 a.m. Parks and Recreation Department
• 1:30 p.m. Water Department
• 3:00 p.m. Administration
i
April 7, 2016 .....Page 2 of 2
OTHER BUSINESS
1. Closed Session
RES. NO.2 Moved by Seman
Seconded by Wolf
RESOLVED that the Council of the Municipality of West Elgin
adjourn to a closed session to discuss:
• Personal matters about an identifiable individual (M.A. s.239
(2)(b));
• Labour relations or employees (M.A.s.239(2)(d)).
DISPOSITION: Carried
RES. NO.3 Moved by Seman
Seconded by Wolf
RESOLVED that the Council of the Municipality of West Elgin do
now rise and report.
DISPOSITION: Carried
RISE AND REPORT
Council gave direction to the C.A.O.-Clerk-Treasurer.
ADJOURNMENT
RES. N0.4 Moved by Wolf
Seconded by Seman
RESOLVED that this Special Meeting of Council shall adjourn at
3:10 p.m.to meet again for a Regular Council Meeting on April 14,
2016.
DISPOSITION: Carried
These minutes were adopted on the 14th of April, 2016.
Bernie Wlehle R. Scoff Gawley
Mayor C.A.O.-Cleric
07/04/2016
n
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C OR PORATI ON
Delivering the
• Assessment Update
Municipality of f • . Slater
Apil 14th, 2016 Account Manager
Municipal • i Relations
PROPERTY ` PROPERTY TAXES
The Municipal Property Assessment Corporation determines
The Ontario (qp�a�c Current Value Assessments and classifications for all properties
Property in Ontario.
Taxpayer
+ + The Provincial Government passes legislation,sets assessment
policies and determines education tax rates.The Province also
operates an independent assessment appeal tribunal—the
Assessment Review Board(ARB).
Municipalities determine revenue requirements,set municipal tax
rates and collect property taxes to pay for your municipal services.
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Polico and Roads,sidewalks, Waste Parks&leisure
fire protection public transit management facilities
1
ONTARIO'S ASSESSMENT CYCLE
r� r
2005 ����� sa �a �����
2016
1.,, Para'��k�,
2009-2012im 2017-2020
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Tax Years � "� r � °� Tax Years
January 1,2008 � � January 1,2016
�
(valuation date) I { r8 �; laauuation date)
2016 ASSESSMENT UPDATE
2012 ASSESSMENT UPDATE
2012 2012 Roll.I�
Delivery
2016 ASSESSMENT UPDATE
'Abb ill Early and frequent
2014 2015 2016 2016 Roll Delivery
DATA COLLECTION & PREPARATION
Building permits
Sales reviews
Site variable update project
exemptions
Requests for Reconsideration
Severances and Consolidations
Data -.rity checks
MPAinitiated � � �
Process controls
Tax and Vacancy r
s ,.-
s
Applications
Municipal Requests
Appeals
Property
TRANSPARENCY AND SHARED UNDERSTANDING
Level 1 -Methodology Guides
Comprehensive guides that explain assessment
methodology.
Level 2—Market Valuation Reports
Comprehensive reports that explain how
assessment methodology was applied at the
sector level to value properties for the 2016
Assessment Update
Level 3—Property Specific
Valuation Information
t]etaiied information that is
available through
secure-access
0 nly
07/04/2016
BENEFITS OF 1 DISCLOSURE
Benefits for municipalities: Benefits for property taxpayers:
predictability v improved roll .- -
Improved risk analysis Easy access to property information
v' No surprises
Opportunity to provide Opportunity to L . -feedback
2016 PROPERTY ASSESSMENT NOTICES
Residential property owners will receive their Property Assessment
Notices starting April 18t"
Farm Property Assessment Notices will be mailed October 11th
Multi-Residential and Business Notices will be mailed October 18th
THE NEW ASSESSMENTS WILL SERVE AS THE BASIS FOR
CALCULATING PROPERTY TAXES FOR 2017 — 2020
4
07/04/2016
1 • ASSESSMENT UPDATE
The Residential
Experience
2016 PROPERTY ASSESSMENT NOTICE
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07/04/2016
2016 PROPERTY ASSESSMENT NOTICE
Municipal-specific Issue Date
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Residential property owners have 120 days from the Issue Date of
��III�.,""d9°�� •m• .; °�. their Property Assessment Notice to file a Request for
~-~-° Reconsideration (RfR)
The RfR deadline for West Elgin is August 16th, 2016
The Issue Date and RfR deadline are included on the Notice
The early delivery of Assessment Notices and a 120-day RfR
9
deadline will allow RfRs to be processed before Assessment Rolls
are sent to municipalities — greater stability and accuracy
6
07/04/2016
2016 PROPERTY ASSESSMENT NOTICE
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MPAC's 2016 assessed value of your property is$650,00D 2016 Assessed Value
A=unt Information:
Rail Number 12 34 567 899 12345 1234 l�pit` P+l _IMti
AhoutMyProperty"'Access Key ARCD EF61 HFK2
Your property's location and description 900 Dynes Rd f.iV,,1
PLAN169 BLK 1 PT LOf4
Municipality Ottawa City
School support—see Attachment(1) Residendal-English-Public
Exempt-Not Applicable
Awmmemoverview: Assessment Overview
MPAC's assessed value ofyaur property as oflanuary 2,2016 $658,000 I,I Is�,[) ��'�-. °,r. • Assessed Value as of January 1,2036
Fy „' k,.J.'d
M PACs assessed value af your property asoflanwry 1.2012 $620,615 Assessed Value as of January 1,2012�.,ji �ti m i,•I;I
Between 2012 and 2016,your propetW9 assessed valuechanged by $37,385 A ce• cfm t Change between 2012 and 2016
r-
If you disagree with MPAC's assessment or classification,you can Ate Request for ' Pe or.
Reconsideration and MPAC will review your assessment.
5 Yfo e.
Haw will mY municipality use MPACsProMrtYasraramerrt7
Under the phase-In provision In the Assessment Act,an increase in assessed value
Is introduced gradually.A deseasein assessed value will be introduced Immediately. X92 indlsagre .
The assessed value and classificatinn of your property is used as the basis for calculating
your propertytaxes.
2016 PROPERTY ASSESSMENT NOTICE
Property �' t ,'ODNFpUS Contact information
Classification: Residential Exempt
Requestfor I Ytr:�166 P C?( )r
`-sTry¢I 77883- a)
Reconsideration
Tax Year Assessed Value Total Deadline`
2016 5438,836 $181,779 $620,618 Key information
V fiyo i have ccessllS IA
2017 $444,077 $185,884 $629,961 August 1,2016 3Y needs le �falusxf Property Classification
2018 $449,318 $189,990 $639,308 March 3I,2018 r 3r €
2019 $454,559 $194,095 $648,654 March32,2019 ' Phase in Assessed Values
2020 $459,800 $198,200 $658,000 March 81,2020 (2017-2020 tax years)
.�,v}nvwa�O w�� rtSrwY,
RfR Deadline(by tax year♦
To learn more about how your property was assessed,seethe information on page two `i'zl 1 o ii+Er;"�.r Mkt
of this Notice.For more Information on the Request for Remnslderdtlon process,market
trends in your area,property assessment and taxation,visit www.aboutmyproperty,ca
we
Rr�tk
i
7
1
07/04/2016
a
2016 PROPERTY ASSESSMENT NOTICE
q.
Roll Numbarr 12 34 567 899 12345 1234 For residential properties,there are five majorfactors
that genera4ly accaunr for 8596 of your property value.
Propertysummary:
Property type Single Family Dwelling O t adjusted acatlon Ageaft for eproperry, Property Details
any p Y
Property information Frontage:54.23 feet major mnavallons
Depth:150.96 teat Q Lot or additions Flow does MPAC assess my property?
Building—exterior s uare Lot area:8,160.06 square feet dimensions Quality of ✓ Five maj or factors affecting
q
footage 1,053 square feet construction residential values
Yearof mnslructton 1974 Wingarea
To establish your properWs assessed value,MPAC emlyres property sales In your area.This method,tailed CurrentVaSue
Assessment,Is used by mast assemmentjurisdictions in North America.aAPAC's assessments and data are also used by
banks,insurance companies and the real estate Industry.
2016 PROPERTY ASSESSMENT NOTICE
Htweiqueattonsa6aukypiJr�assessmbttL?�� �` ,t - _-- -- i
Have questions about your
Log an toAhoutMyPropaft"to learn more assessment?
Visit www.aboutmyprupeAV.ca to learn more about how your property was ✓Login to AboutMyPropf1rtyt""
assessed,see the Information we have on file,as well as compare h to others
in your neighbourhood.Still not sure aboutyour properv(s assessed value7
you have the option to file a Request for Reconsideration,your deadilne to
About My, filea Request for Reconsideration is on page one ofthis Notice.
Prope � a Logan to www.ehoutmyproperty,ca with your Roll Number and Access Key.
These are found on page one of this Notice.
Still have questions?
Were here to help.Contact us and one ofnur property assessment experts
will help guide you throu&your Notice.Rave aquestfonaboutyour
propertytaxes7 Contact your municipality for assistance.
O
a
07/04/2016
2016 PROPERTY ASSESSMENT NOTICE
OtitettoslprapeltiyHessessment3ystem � , It � I+ tI �`7� I
The Municipal Munfdpal[ties,,
�7aC CorperaMorumant r e requirements,set
earporatlon requirements,set
determines Current Value / municipal tax rates and collect property taxes
Assessments and dassifirat#ans / to pay for your municipal services.
for all properties In Omarfo. These services may Include. Description of Ontario's
A property assessment system
•
7tre Pravinclal �—f
Gevamme it police and fire Roads,sldw alks
passes legislation, The Ontario protection and public transit
sets assessment PmpertVTmpayer
^� policies and
determines education als atesates. � �'
the Province also apemtes an J�j f{
independent assessment appeal
tribunal—the Assessment Rev€ew Waste Parks and leisure
Board(U). management facilities
HOW CAN I LEARN
i
MORE ABOUT
a .
9
Il
07/04/2016
u�
ABOUTMYPROPERTY.CA
Through AboutMyPropertyT"
A6outM[kll. property owners can:
Property�c9 uYawmm�Faoaurrt RHOma Melk.17I.rts Td.0N H-ASSe—LWOks r—WIM
Login WAhoutMyPmperW-
Yo oanYWY0.u9n6 nAraMAe! R9Ya ✓ Access information on how their
QUESTIONS
ua,rmJp ,«yoroserio
ABOUT PROPERTY property was assessed
ASSESSMENT?
✓ Compare their assessment to
LEARN MORE
Reap ]® others in their community
✓ Learn more about property values
- ... ....
MARKE7lL2ENOS 9��F '�, HOWA99E99MEHTWaRH9 through Market Trends (available
' �amnureamrnamuxe,wna,m,wr r,,, %,,,` i��a�Yamro,c„r�onm,rorm
before login)
' rtpalpwlda LJpmdCMMRItle,Mal,W y, '', aNers YYw,wnvM1Yi RPPYa,mNtlCanb
nnu,wrmnnWne,ummn,ma tl Yammol0...
m l,C+�rsavnf Omub. ,l�
kbv Ye4RE Lo x,AU YVRF Login J
3 in information is included on every
Notice mailed.
RESOLVING ASSESSMENT CONCERNS
STEP 1: Ask yourself: "could I have sold my property for the About `MY
assessed value on January 1, 2016?" Property.ca
STEP 2: Visit aboutmyproperty.ca to review the information
MPAC has on file for your property. Ic
STEP 3: Contact MPAC OR
db
till mpac.ca/ContactLls
STEP 4: File a Request for Reconsideration
�1�
Fax:1-866-297 6703
Mall:
STEP 5: File an appeal with the MPAC,PO Box 9806
Assessment Review Board Toronto ON M1S5T9
10
07/04/2016
CONTACT
We are here to help. Contact MPAC with any questions you may
have regarding your property assessment.
CALL our Customer Contact Centre 1 866 296-MPAC (6722)
1 877-889-M PAC (6722) TTY
ONLINE at mpac.ca
VISIT a local field office
WRITE to P.O. Box 9808, Toronto ON M 1 S 5T9
FAX 1 866 297 6703
If you have accessibility needs, please let us know how we can best accommodate you
IV
ENHANCING
MUNICIPAL
ENGAGEMENT
1 °
E7
11
07/04/2016
MUNICIPAL CONNECTTM
■ Redesigned Municipal ConnectT" launching April 4
• Increased transparency
• Improved stability and predictability in the municipal tax base
• Modern and flexible way to access assessment information
■ Access to 2016 base year values (2017-2020 tax years)
• Support municipal understanding of assessed values
• Early consultation/discussion for greater roll stability
• Insight into assessment at risk
MUNICIPAL
CON N ECTTM
PRELIMINARY
MARKETTRENDS
4:
'b
o
12
'6 07/04/2016
MARKET RESIDENTIAL N
Municipality County of
Property Elgin West Elgin
. Typical
Residential 1.3% 0.4%
Single-family Detached 1.3% 225,000 0.3% 158,000
Waterfront 1.1% 379,500 1.2% 439,000
PreGminary as of March 23,2016
Median 2016 base year assessment and median%change from 2016 tax year to 2017 lax year
QUESTIONS ?
. .
13
�I L
I,s �f
S
Canadian � '�� I
_. .... � Index of �M��v�Tkc�r�ix I
Wellbeing
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r DOMAINS
CWr'mrflXYK�
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si�r�ra. llu�Eng
'euxuch $fdndards — 1woA onulo
i1� Community
EeaureeYU �� ¢Y,;�o-,„,.nl Vlldllly uxrox oxu:m
c�wre _aWn
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uemocrasic
• 4 INDICATORS Engagement „ oxEUm
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POpOfdtlOnS [uxxA anulr
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Ql ' than S)�� ® [AArxA oXlulx
as lox of leisure
llbelnq `���rya and Cullule
Canadian
Index of
� : �lr�r� uuxA oxlA:lo-
FlJ i+J i,l lii t`!) () wnwativualmoaatre4
-. � � EOVEfdnmBlll
nu -
a.ow E nroaz �<o,aac as. a
DEMOGRAPHICS
COMMUNITY
c
VITALITY rxnx 1mm 1:.� .. l_.__._..--....__�_.._._._...............
DEMOCRATIC
ENGAGEMENT s� _-
EDUCATION _..._--
ENVIRONMENT -- Fes. _
HEALTHY
■xnuElpn
POPULATIONS �a -..........___. —__-.-_--
LEISURE AND --
CULTURE �-
LIVING „m ..................
STANDARDS ll
TIME USE _ _
� 1 .
Canadian
Index of COMMUNITY VITALITY measures
Wellbeing
the strength, activity and
DEMOGRAPHICS inclusiveness of relationships
COMMUNITY VITALITY
among residents, private sector,
DEMOCRATIC public sector and civil society
ENGAGEMENT organizations that work to foster
ENVIRONMENT EDUCATION
individual and collective
HEALTHY wellbeing.
STANDARDS POPULATIONS
LEISURE AND
CULTURE
LIVING
TIME USE
Canadian
Index of • On average survey respondents have lived 26.6 years within their
Wellbeing IF community.
56.2 %of respondents know 6 or more neighhours well enough to
ask for a favour.
DEMOGRAPHICS
COMMUNITY • 69.3%of respondents indicated that they had 6 or more close
VITALITY friends and relatives with whom they felt at ease with and could talk
DEMOCRATIC about what is on their mind or call for support.
ENGAGEMENT
EDUCATION
ENVIRONMENT 85.1%of respondents said that their community was an excellent
to good place to grow old -those 65 years and older felt most this
HEALTHY way 96% -youth 12-19 years of age felt least this way with 34%
POPULATIONS reporting their community as a somewhat good to not good place to
LEISURE AND grow old.
CULTURE
LIVING
STANDARDS
TIME USE
1 .
Canadian 85.5%of respondents had a very strong or somewhat strong sense
of belonging to their community —those 65 years and older
Index of expressed the strongest sense of belonging 93.9%-youth 12-19
Wellbeing years of age expressed the lowest sense of belonging with 27.8
feeling like they didn't belong.
DEMOGRAPHICS
COMMUNITY 65.9%of survey respondents said that most people could be trusted
VITALITY in their community.
DEMOCRATIC
ENGAGEMENT • 71.9%of volunteers volunteered by helping out neighbours or
EDUCATION supporting neighbourhood events, 42.2%helped with a faith based
ENVIRONMENT group and 33%helped out with sports organizations.
HEALTHY
POPULATIONS
LEISURE AND • 24.7%of respondents reported that they provide some type of
CULTURE unpaid care to seniors or chronically ill or disabled adults with
LIVING 25.9%of them providing between 6-10 hours each week.
,STANDARDS
TIME USE
Canadian
Index of
Wellbeing ✓ DEMOCRATIC ENGAGEMENT
measures the participation of
DEMOGRAPHICS citizens in public life and in
COMMUNITY
VITALITY governance; the functioning of
DEMOCRATIC Canadian governments; and the
ENGAGEMENT
EDUCATION role Canadians and their
ENVIRONMENT
institutions play as global citizens.
HEALTHY
POPULATIONS
LEISURE AND
CULTURE
LIVING
STANDARDS
TIME USE
� 1 .
Canadian Among those who reported an interest in politics, the largest
Index of proportion reported an interest in Municipal politics versus,
Wellbeing provincial and Federal.
• The percentage of respondents who say they are "not interested in
DEMOGRAPHICS politics was relatively high.
COMMUNITY Disinterest in Politics
VITALITY
DEMOCRATIC
eWii iiili•il
ENGAGEMENT
EDUCATION
ENVIRONMENT
HEALTHY • Men reported a higher level of interest in politics then women.
POPULATIONS
LEISURE AND • Interest levels increased with age and were substantially lower in
CULTURE the 12-14 age group.
STANDARDS
TIME USE
Canadian
Index of
Wellbeing ,/ EDUCATION measures the literacy
DEMOGRAPHICS and skill levels of the population,
COMMUNITY including the ability of both
VITALITY
DEMOCRATIC children and adults to function in
ENGAGEMENT
various societal contexts and plan
EDUCATION
ENVIRONMENT for and adapt to future
HEALTHY situations.
POPULATIONS
CULTURE
LIVING
STANDARDS
TIME USE
Canadian
Index ofi
53.1 %of respondents received some type of post secondary
Wellbeing education, e.g.. Post Secondary Certificate, College Diploma,
University Degree.
DEMOGRAPHICS
18.4%of respondents received a University Degree.
COMMUNITY VITALITY
2.5%of respondents did not have the reading, writing and math
DEMOCRATIC skills to read medication instructions.
ENGAGEMENT
EDUCATION 4.1%of respondents did not have the reading, writing and math
ENVIRONMENT skills to complete a job application.
HEALTHY
, , • 9%of respondents did not have the reading,writing and math
skills to balance their cheque book.
LEISURE AND CULTURE
LIVING
STANDARDS
TIME USE
Canadian
Index of
Wellbeing
✓ ENVIRONMENT measures the
DEMOGRAPHICS state of and the trends in
COMMUNITY ViTALITY Canada's environment by looking
DEMOCRATIC at the stocks and flows of
ENGAGEMENT
EDUCATION Canada's environmental goods
ENVIRONMENT and services.
HEALTHY
POPULATIONS
LEISURE AND
CULTURE
LIVING
STANDARDS
TIME USE
� 1 .
Canadian
Index of
VVellbeing 68.3%of respondents strongly agreed or agreed that they are
satisfied with the quality of the environment within their
DEMOGRAPHICS
municipality.
COMMUNITY VITALITY The largest proportion of respondents had concerns with water
DEMOCRATIC quality within their municipality (23.2%)and 21.1%were concerned
ENGAGEMENT with land use(mostly around the lack of wind turbines or turbines
EDUCATION in general).
ENVIRONMENT
HEALTHY
POPULATIONS
LEISURE AND
CULTURE
LIVING
STANDARDS
TIME USE
Canadian
Index of
Wellbeing ,/ HEALTHY POPULATIONS measures
DEMOGRAPHI CS the physical, mental, and social
COMMUNITY wellbeing of the population by
i VITALITY
I DEMOCRATIC looking at different aspects of
ENGAGEMENT health status and certain
EDUCATION determinants of health.
ENVIRONMENT
HEALTHY
POPULATIONS
LEISURE AND
CULTURE
LIVING
STANDARDS
TIME USE
� 1 .
Canadian
Index of 48.8%of respondents reported their physical health as very good or
Wellbeing excellent.
DEMOGRAPHICS Those 65 and older had the highest proportion reporting fair or poor
COMMUNITY physical health (19.2%).
VITALITY
DEMOCRATIC 59.4%of survey respondents reported their mental health as very
ENGAGEMENT good or excellent.
EDUCATION
ENVIRONMENT Those in the youngest age group 12-19 years of age had the highest
HEALTHY proportion reporting fair or poor mental health (14.6%).
POPULATIONS
LEISURE AND
CULTURE
LIVING
STANDARDS
TIME USE
Canadian
Index of
DEMOGRAPHICS Wellbeing
• The majority of respondents indicated they had goad or very good
access to most health care services with the highest rating of
COMMUNITY accessibility being access to a Doctor or Nurse Practitioner (78.5).
VITALITY
DEMOCRATIC
ENGAGEMENT • The most challenging services to access were reported as support
EDUCATION programs to manage chronic conditions (37.1%),dental care
ENVIRONMENT (30.8%)and mental health and addiction services (20.4%).
HEALTHY
POPULATIONS
LEISURE AND
CULTURE
LIVING
STANDARDS
TIME USE
Canadian
Index of
Wellbeing ✓ LEISURE AND CULTURE measures
activity in the very broad area of
DEMOGRAPHICS
COMMUNITY culture, which involves all forms
VITALITY of human expression; the more
DEMOCRATIC
ENGAGEMENT focused area of the arts; and
EDUCATION recreational activities.
ENVIRONMENT
HEALTHY
POPULATIONS
N
CULTURE
LIVING
STANDARDS
TIME USE
Canadian
Index of
Wellbeing
• 69%of respondents spent 2 or more hours in a typical day on social
DEMOGRAPHICS leisure activities e.g. visiting with a friend, talking on the phone,
COMMUNITY having a meal with someone.
DEMOCRATIC VITALITY
• 76.5%of respondents reported spending 3 or more hours per week
ENGAGEMENT
on physically active leisure activities e.g. walking, taking exercise
EDUCATION classes, playing a sport or gardening.
POPULATIONS ENVIRONMENT
HEALTHY
LEISURE AND
CULTURE
LIVING
STANDARDS
TIME USE
Canadian
Index of
Wellbeing ✓ LIKING STANDARDS measures the
DEMOGRAPHCS level and distribution of income
COMMUNITY and wealth, including trends in
VITALITY poverty; income volatility; and
DEMOCRATIC
ENGAGEMENT economic security, including the
EDUCATION security of jobs, food, housing
ENVIRONMENT and the social safety net.
HEALTHY
POPULATIONS
LEISURE AND
CULTURE
LIVING
TIME USE
Canadian
Index of 63%of respondents reported having a disposable income available
all of the time or most of the time allowing them enough
Wellbeing opportunity to engage in activities that they and their family wish to
do however 12.6%of respondents are seldom or never able to have
. those opportunities because of lack of income.
• 66.4%of respondents own their own home but 15.8%feel it is not
in good repair.
10.2%of respondents felt their current home was not appropriate
to their needs.
1
Canadian
Index of
Wellbeing 22.6%of respondents struggled to pay bills in the past 6 months.
1
• 9.3%of respondents skipped meals or ate less within the past year
due to lack of money to buy food.
1 11.9%of respondents had trouble getting to where they needed to
go in the past year e.g. appointments, grocery store,employment.
1 .
37.5 %of respondents earned less than $39,999 annually . On
average 3 dependents are supported by the total household income
of survey respondents however, responses ranged from as low as 1
1 to as high as 10 dependents.
r� •r
Canadian
Index of
Wellbeing
E y.—t or(nroenl I,,b.ur FPo 5iata.
DEMOGRAPHICS
COMMUNITY
VITALITY
DEMOCRATIC
ENGAGEMENT
EDUCATION
ENVIRONMENT
HEALTHY
1
' ■i
POPULATIONS
LEISURE 1
CULTURE
LIVING
STANDARDS
TIME USE
Canadian
Index of
Wellbeing
✓ TIME USE measures the use of
DEMOGRAPHICS time, how people experience
COMMUNITY
time, what controls its use, and
DEMOCRATIC how it affects wellbeing.
ENGAGEMENT
EDUCATION
ENVIRONMENT
HEALTHY
POPULATIONS
LEISURE AND
CULTURE
LIVING
STANDARDS
:TIME USE
Canadian
Index of
Wellbeing
• When respondents were asked to think about how much time they
DEMOGRAPHICS have during the day to do everything they need to do at work and at
COMMUNITY home most people had enough time to do everything however,
VITALITY 23.1% responded not having enough time.
DEMOCRATIC
ENGAGEMENT • 61.7%of respondents indicated that they have a commute of 30
EDUCATION minutes or less each day to travel to and from work. 38.3%travel
ENVIRONMENT between 30-90 or more minutes to and from work each day.
HEALTHY
POPULATIONS
:LEISURE AND
CULTURE
LIVING
STANDARDS
TIME USE
4/11/2016
;4j 11 11
jj 14
Canadian Index of Wellbeing
Addictions
• Food Security
M-1
13
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The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Lee Gosnell, Public Works Superintendent
DATE: April 14, 2016
SUBJECT: 2016 Gravel Tender
RECOMMENDATION: THAT Council accepts the lowest quote for the 2016
gravel tender submitted by Johnston Bros. (Bothwell) Ltd.
INTRODUCTION: Quotes to supply and haul 30,000 tonnes of"A"gravel were
received and opened on April 8th, 2016.
DISCUSSION: Three quotes were received and are listed below(before tax)—
1. Johnston Bros. (Bothwell) Ltd. $377,700
2. Ro-Buck Contracting Ltd. $409,500
3. McKenzie and Henderson Ltd. $423,000
The quote from Johnston Bros. (Bothwell) is the low bid and is equal to last
year's award.
Respectfully Submitted, Reviewed by,
Geu �a
Lee Gosnell A colt Gawley, A, CGA
Public Works Superintendent C.A.O. / Clerk
i. OF
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The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Lee Gosnell, Public Works Superintendent
DATE: April 14, 2016
SUBJECT: 2016 Dust Suppressant Tender
RECOMMENDATION: THAT Council-accepts the low quote for the 2016 Dust
Suppressant tender submitted by Pollard Highway Products of Harrow.
INTRODUCTION: Quotes for the supply and haul of approx. 2,500,000 litres of
dust suppressants were received and opened on April 8t", 2016.
DISCUSSION: Four quotes were received and are listed below(before tax)—
1. Pollard Highway Products Ltd $106,250.00
2. Holland Transport $130,000.00
3. Den-Mar Brines Ltd. $110,000.00
4. Da-Lee Dust Control $288,750.00
The quote from Pollard Highway Products Limited is the low bid and is $6,250.00
lower than last year's award (for 2,500,000 litres).
Respectfully Submitted, Reviewed by,
GFU e0aa
Lee Gosnell colt Gawley, C A, CGA
Public Works Superintendent C.A.O. / Clerk
P . N
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Iago
The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Jeff Slater, Parks and Arena Superintendent, CEMC
DATE: April 14 2016
SUBJECT: Monthly report for Council
RECOMMENDATION:
THAT Council receive and file.
INTRODUCTION:
• To date we have received only one quote from an acoustic panel
company for the rec centre, however we are trying.
p Y
The park equipment is all set and ready to roll, hopefully we can get
mother nature to cooperate and we can move forward. The parks are so
saturated right now we cannot even drive through them, let alone start
working in them.
The Pavilion in West Lorne has received some minor vandalism damage,
broken lights and some picnic tables have already needed some board
replacement, and again we can't get in to do any landscape work around
the pavilion as it is just too wet. The Police were not notified as it would
have been a guess at best to determine when it actually occurred. .
• The Flag was raised for Autism on April 4 2016, although the ceremony
was not well attended.
• The baseball and soccer programs are anxious to.get started. Historically
we try and keep people off of the field until May 1, this might be a
challenge this year.
• As of writing this report I have not heard back from the Blue Flag People.
DISCUSSION:
Respectfully Submitted, Reviewed by,
Jj�p�
Jeff Slater e4tfttG a ey, , CGA
Arena 1 Parks Superintendent CEMC C.A.O.-Clerk-Treasurer
West Elgin Distribution System
{z ' Operations Report
March 2016
Atu
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to Submitted by
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t Ontario Clean Water Agency
-
5:�'< =f$ Date: April 6, 2016
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Facility Name: West Elgin Distribution System
ORG#: 1266
SECTION 1: COMPLIANCE SUMMARY
FIRST QUARTER:
There were no compliance or exceedance issues reported this quarter.
SECTION 2: INSPECTIONS
FIRST QUARTER:
There were no MOL or MOECC inspections for the first quarter.
SECTION 3: QEMS UPDATE
FIRST QUARTER:
JANUARY.
There have been changes made to job titles which will require the Operational Plan to be
updated. This will occur later in the year and identified through the Management Review,
which is scheduled in July.
FEBRUARY:
The SOP for watermain repair was updated based on the new procedure the MOECC issued for
watermain disinfection. The internal audit is scheduled for April 1St,
MARCH:
The Internal Audit is being conducted by Rick Turnbull (OCWA),the report has not yet been
received.
SECTION 4: PERFORMANCE ASSESSMENT REPORT see attached Round Sheets
FIRST QUARTER:
JAN UARY:
Chlorine residuals have been maintaining very well for the past month. All sampling and
testing met regulatory requirements. Trihalomethanes (THMs)are up 7.7%comparing results
of January 2015 to January 2016. THMs are monitored on a quarterly basis.
FEBRUARY:
All sampling and testing met regulatory requirements. Testing for Schedule 15.1, the lead
sampling program was completed this month.
MARCH:
All sampling and testing met regulatory requirements with 0. Reg 170/03, see attached for all
sampling and testing results. Refer to chart below for chlorine residuals at the Rodney Tower.
4
Chart 1. Rodney Tower chlorine analyzer minimum, maximum and average residuals for the
first quarter of 2016.
2.50
2.00 AA
1.50
max
min
1.00
avg
0.50
0.00
01101/2016 02/01/2016 03/01/2016
SECTION 5: OCCUPATIONAL HEALTH &SAFETY
FIRST QUARTER:
There were no hazards identified during the quarterly health and safety inspection conducted
in January.
SECTION 6: GENERAL MAINTENANCE
FIRST QUARTER:
JANUARY:
04, 11, 18, 25: Collected weekly bacti samples in the West Elgin distribution system
18: collected THM sample
01, 04, 06, 08, 11, 13, 15, 18, 20, 22, 25, 27, 29: West Elgin facility checks and readings
01, 08, 15, 22, 29:Weekly auto flusher rounds in West Elgin
15: Watermain repair at the corner of Monroe &Wellington St. in West Lorne; replaced 35"
section of 6" water main, 2x6" hymax couplers, 1x6" saddle, reconnect one customer line.
18: Replaced batteries and rewire the auto flusher timer opposite 21509 Hoskins Line
08: Monthly chamber meter readings
26, 27: West Elgin Distribution monthly sample point rounds
19, 29:Valve operations in the Village of Rodney
FEBRUARY:
01,08,16,22,29: collected weekly bacti samples in the West Elgin distribution system
01: completed schedule 15.1 samples from distribution system
01,03,05,08,10,12,15,16,17,19,22,24,26,29: West Elgin facility checks and readings
01: monthly sample station checks and residuals
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05,12,19,26: weekly auto flusher rounds in West Elgin
02,03,09,24:valve operations village of West Lorne and rural
16: 24988 Gray Line- replace valve and solenoid assembly on auto flusher, ran several times to
ensure proper operation
MARCH:
07,14,21,29: Collected weekly bacti samples in the West Elgin distribution system.
02,04,07,09,11,14,16,18,21,23,25,2,30: West Elgin facility checks and readings.
03,11,18,25: Weekly auto flusher rounds in West Elgin.
07: Monthly chamber meter readings.
09,10:West Elgin Distribution monthly sample point rounds.
SECTION 7: ALARM SUMMARY
FIRST QUARTER:
No alarms during this quarter.
SECTION 8: COMMUNITY COMPLAINTS&CONCERNS
FIRST QUARTER:
No complaints or concerns this quarter.
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The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: JOHN NOOREN, DEPUTY CHIEF BUILDING OFFICIAL
DATE: April 14, 2016
SUBJECT: BUILDING REPORT
RECOMMENDATION: RECEIVE AND FILE
INTRODUCTION: Monthly report for March, 2016
No. of Permits Issued for Month of 2016 2015
March 2016
SFD New/Additions/Reno 1
Units Demolitions
Storage New/Additions
Buildings Demolitions
Garages/ New
Car Ports Demolitions
Farm -New/Additions 1 2
Buildings Demolitions
Other New 1
Demolitions
Septic Permits 1 2
Renovations 2
Estimated Value for Month of March $ 52,000.00 $ 1,237,000.00
Permit Revenue for Month of March $ 766.72 $ 4,888.88
Year to Date Value $ 297,000.00 $ 1,473,000.00
Year to Date Fees $ 2,262.06 $ 6,714.01
R tfully mitted Reviewed by:
ohn Nooren cott�Gawley, C.P .,C.G.A
Deputy Chief Building Official Administrator/Treasurer
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The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: R. Scott Gawley, C.A.O.- Clerk
DATE: April 14, 2016
SUBJECT: By-law Enforcement Report
RECOMMENDATION:
RECEIVE AND FILE
INTRODUCTION:
Monthly report for March 2016
BACKGROUND:
308 Grass, untidy yard Order issued OPEN
357 Dead Trees Letter Sent OPEN
366 Untidy Yard & Trailer Order Issued OPEN
369 Building Condition Being Investigated OPEN
370 Untidy Yard Being Investigated OPEN
371 Livestock in Town Being Investigated OPEN
Respectfully Submitted,
R. Scott G wl , CPA, CGA
C.A.O./Clerk/Treasurer
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The Municipality of Vest Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Jeff Slater, Parks and Arena Superintendent, CEMC
DATE: April 14 2016
SUBJECT: Request Closing Main Street (Pioneer Line) May 14 2016
RECOMMENDATION:
THAT Council approve the request to close Main Street (Pioneer Line) from
Graham Road to Argyle Street, 0830 am until 1300.
INTRODUCTION:
The Vilest Lorne Optimist Club working in conjunction with the West Elgin
Recreation Committee request the closure mainly for the safety of the
participants in the Bicycle Rodeo, and to facilitate safety displays.
DISCUSSION:
The Optimist Club of West Lorne annually conducts their Bicycle Rodeo and
used this area in the past, and it proved to be a successful event. The Optimist
conduct the Bicycle Rodeo, and have requested that the OPP, Elgin St Thomas
Ambulance, and the West Elgin Fire Department set up some safety displays for
people to attend. A type of spring into Summer Safely Campaign.
Respectfully Submitted, Reviewed by,
Jeff Slater R. Scott Gawley, C A, CGA.
Recreation superintendent CEMC C.A.O. Clerk
Attached: Sketch
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The Municipality of Vest Elgin
TO: COUNCIL OF THE MUNICIPALITY OF VILEST ELGIN
FROM: Jeff Slater, West Elgin Fire Chief
DATE: April 14 2016
SUBJECT: Monthly report for Council
RECOMMENDATION:
THAT Council receive and file.
INTRODUCTION:
• In the past Month West Elgin Fire has attended two motor vehicle
collisions, Furnival Road and Pioneer, and on the 401. Two structure fires,
Clachan Road and Main Street in West Lorne, and one Carbon Monoxide
call.
• I believe that the amalgamation is moving forward, the Municipality has
yet to realize the full cost benefit of the amalgamation, but the reduction in
some of the costs is coming forward. The required paperwork is slowly
coming into line with just one fire department, required reporting to the
Ontario Fire Marshall is being brought up to date, and the SIR reporting to
the MTO is now on line for both stations. All of these improvements are
efficiencies in the operation of the Fire Department, and creating better
more consistent reporting procedures.
• There is a tremendous degree of misinformation circulating among the
public, not so much with the Fire Fighters anymore, although I am sure
there is some. I would appreciate Councils support in trying to get the
facts out to the public.
• The appointment of the Deputy Chief as well as the two station Chiefs
should be accomplished later today.
DISCUSSION:
Respectfully Submitted, Reviewed by,
Jeff Slater akey, , GA
Arena 1 Parks Superintendent CEMC C.A.O.-Clerk-Treasurer
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The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Scott Gawley, C.A.O.-Clerk-Treasurer
DATE: April 14, 2016
SUBJECT: 2016 Budget
RECOMMENDATION:
The 2016 Budget has been prepared for Council's consideration and with minor
changes the budget is presented at this public input session of Council. It
proposes a 1.4% increase to the Property Tax Levy over 2015 actual taxes
collected. The 2016 Budget proposes that water rates remain at the current 2015
rates and that the wastewater rate increase by 20% in order to meet the future
funding needs of wastewater capital expenditures.
INTRODUCTION:
The 2016 Budget was prepared from input by municipal departments and
provides a sound financial position for the Municipality of West Elgin's future.
The 2016 Proposed budget was reviewed at two special meetings of Council on
March 31, 2016 and April 7, 2016.
DISCUSSION:
The 2016 Budget proposes a 1.4% increase in local Municipal Property Tax
collected in 2015. For every (approximately) $30,000 change in municipal
spending the tax rate is adjusted 1%.
All departments have done a line by line review of their budget to keep the
budget increase to a minimum impact on the local ratepayer.
The Municipality of West Elgin's Capital Plan of$2,309,611.00 of which
$1,298,111.00 will be funded be from property taxes and $ 1,011,500.00 from
user-pay departments (Water, Rodney and West Lorne Wastewater Treatment
Plants and the Port Glasgow Trailer Park). No long-term borrowing will be used
to complete the 2016 proposed capital budget, as funding will be from the 2016
budget and accumulated reserves set aside from capital projects from past years.
No proposed Water Rate increase is proposed as the water department has
healthy reserves for current and future capital projects and the increase from Tri-
County Water Supply will be absorbed by the current water rates.
The proposed increase in wastewater rates of 20% effective June 1, 2016 is
based on future funding requirements in the future to replace both the West
Lorne and Rodney Wastewater Treatment Plant assets.
Planning for future capital projects continues by building reserves for these
replacements.
Respectfully Submitted by:
Scott Gawley, C , CC
C.A.O.-Clerk- reasurer
Attachments: 2016 Budget Summary
Proposed 2016 Capital Budget
Proposed 5 year Capital Plan
Pie Charts of the Budget Revenues and Expenditures
MUNICIPALITY OF WEST ELGIN
2016 BUDGET SUMMARY
2015 2016
REVENUE{NON-DEPARTMENT SPECIFIC} BUDGET BUDGET
TAXATION MUNICIPAL -3,102,563.90 -3,122,174.65
LOCAL IMPROVEMENTS -141,000.00 -108,430.66
PAYMENT IN LIEUS -83,625.00 -82,305.69
OMPF FUNDING -1,789,700.00 -1,816,000.00
OTHER GOVERNMENT GRANTS-COURT SECURITY 0 -3,200.00
OTHER REVENUE -292,630.00 -302,430.00
PRIOR YEAR SURPLUS -487,726.60 -388.0090.47
TOTAL REVENUE -5,897,246.50 -5,822,631.47
DEPARTMENTAL SUMMARIES
ADMINISTRATION COUNCIL 92,000.00 92,100.00
ADMINISTRATION GENERAL GOVERNMENT 778,460.00 773,789.48
BUILDING 70,220.00 74,676.94
MTO OFFICE 4,050.00 4,309.00
FIRE 355,098.05 352,000.00
POLICING SERVICES 987,148.00 962,654.00
BUILDING,PLUMBING 30,360.00 16,941.25
EMERGENCY PLANNING 2,000.00 5,000.00
BY LAW ENFORCEMENT 2,000.00 2,000.00
ANIMAL CONTROL -4,600.00 -3,480.98
CONSERVATION AUTHORITY 38,072.00 57,677.00
FOUR COUNTIES TRANSIT 8,968.40 0,00
ROADS-MUNICIPAL AND COUNTY 1,275,645.26 1,222,175.05
SIDEWALKS 14,000.00 18,000.00
STREETLIGHTS 50,000.00 30,000.00
SEWER MAINTENANCE 0.00 0100
GARBAGE COLLECTION,LANDFILL,RECYCLING 128,656.40 115,185.18
HEALTH SERVICEMETERIES 2,000.00 2,000.00
WEST ELGIN WATER SYSTEM 0.00 0.00
WEST ELGIN PRIMARY WATER SYSTEM 0.00 0.00
WEST LORNE ARENA 88,925.92 68,746.60
RECREATION 361,350.00 368,700.00
PORT GLASGOW TRAILER PARK 0.00 0.00
LIBRARY -10,700.00 -10,053.14
DRAINAGE 17,327.80 13,019.96
PLANNING AND ZONING 43,250.00 54,958.51
ECONOMIC DEVELOPMENT 16,000.00 34,500.00
TOTAL DEPARTMENTAL OPERATING COSTS 4,350,231.83 4,274,898.84
TRANSFERS TO RESERVES 644,149.34 636,336.62
TRANSFERS FROM RESERVES
DEBENTURE PAYMENTS 141,000.00 141,000.00
NET OPERATING SURPLUSIDEFICIT -761,864.33 -770,396.00
CAPITAL EXPENDITURES
GRANT FUNDING/CONTRIBUTIONS -172,059.02 -230,715.00
TRANSFERS FROM RESERVES -616,000.00 -297,000.00
CAPITAL PURCHASES 1,549,923.35 1,298,111.00
CAPITAL FUNDED FROM FUND SURPLUS&OPERATIONS 761,864.33 770,396.00
NET SURPLUS 0.00 0.00
As of April 14,2016
Municipalfty of West Elgin Page 1
MUNICIPALITY OF WEST ELGIN
PROPOSED CAPITAL BUDGET 2016
2016
BUDGET
ADMINISTRATION GENERAL
LIGHT UPGRADE FOR OFFICE/SERVICE ONTARIO $15,000.00
PAINTING GENERAL OFFICE AND COUNCIL CHAMBERS $5,000.00
SERVER REPLACEMENT/COMPUTER UPGRADE $16,100.00
$36,100.00
ROADS
LOADER#18-SCALE KIT $3,000.00
UPGRADE FOR JOHN DEERE TRACTOR $6,500.00
DUNBOROUGH RESURFACE (50/50 WITH D/D) $65,000.00
MARSH LINE-SURFACE TREATMENT $65,000.00
TRUCK#7 $267,500.00
WEST LORNE-MAIN STREET DESIGN &CONSULT $9,000.00
SIDEWALKS-FGT $30,000.00
GREY LINE-16 MILE CREEK DESIGN & CONSULT $7,500.00
BLACKS RD RECONSTRUCTION $120,000.00
BLACKHOE 10& 14 REPLACE WITH 1 UNIT $75,000.00
ELECTRONIC PATROLLING $20,000.00
SPREADER CONTROL UPGRADE TRUCK 8 & 12 $7,500.00
DOWNIE ROAD RECONSTRUCTION $105,000.00
KERR ROAD- MICRO SURFACE TREATMENT $26,500.00
$807,500.00
WATER CAPITAL
RE-CHLORINATION-RODNEY TOWER $170,000.00
$170,000.00
ARENA
ICE SURFACE LIGHTING $25,000.00
HEADER TRENCH REPLACEMENT $30,000.00
COMPRESSOR ROOM EXIT DOOR $7,500.00
$62,500.00
PARKS& RECREATION
WEST ELGIN COMMUNITY CENTRE RENOVATIONS $260,000.00
STAND-BY GENERATOR FOR EMERGENCY MANAGEMENT $35,000.00
SOUND BARRIERS $10,000.00
BRIDGE AT MARNIA PARK $15,000.00
POOL ROOF-RESHINGLE $10,000.00
PARKLAND $30,000.00
$360,000.00
As of March 31, 2016
Municipality of West Elgin Page 1
2016
BUDGET
SEWER MAINTENANCE CAPITAL
RODNEY
SCADA UPGRADES $40,00Q.00
PUMP STATION BUILDING REPAIRS $5,000.00
BAR SCREEN REPAIRS $6,000.00
- ALUM SYSTEM REPLACEMENT $20,000.00
UV SYSTEM BULD AND SLEEVE REPLACEMENT $3,500.00
CHECK VALVE REPLACEMENT $10,000.00
POWER FLUSHING OF COLLECTION SYSTEM $6,000.00
$90,500.00
WEST LORNE
EFFULENT UPGRADES $100,000.00
LAB EQUIPMENT REPLACEMENT $5,000.00
SCADA UPGRADES $40,000.00
UV SYSTE=M UPGRADE $60,000.00
TORQUE LIMIT SWITCHES REPLACEMENT $8,000.00
EQUIPMENT REPLACEMENT/REBUILDS $13,500.00
$226,500.00
FIRE DEPARTMENT
'TRUCK REPLACEMENTS (2 PUMPERS ORDER IN 2016)
RIT STATION $6,000.00
$6,x00.00
PORT GLASGOW TRAILER PARK
SEPTIC SYSTEM $350,000.00
SCOUT HALL REPLACEMENT $8,000.00
ENERGY EFFICIENCY UPGRADES $4,000.00
REPLACEMENT LAWNMOWER $10,000.00
REPLACEMENT WATERLINE $10,000.00
REPLACEMENT OF STAIRS TO BEACH $50,000.00
$432,000.00
SIDEWALKS &STREETLIGHTS
STREETLIGHTS CONVERSION $62,511.00
$62,511 A0
GARBAGE, RECYCLING& LANDFILL
COMMERCIAL BINS &SETUP AT LANDFILL $56,000.00
$56,000.00
FOUR COUNTIES TRANSIT
TOTAL CAPITAL $2,309,611.00
As of March 31, 2016
Municipality of West Elgin Page 2
MUNICIPALITY OF WEST ELGIN
CAPITAL BUDGET 2016
2016 2017 2098 2018 2020
Budget Forecast Forecast Forecast Forecast
ADMINISTRATION GENERAL.
PHOTOCOPIER REPLACEMENT 10,000.00
LIGHT UPGRADE FOR OFFICE/SERVICE ONTARIO 15,000.00 6,000.00
SOFTWARE UPGRADE 43,000.00
PAINTING GENERAL OFFICE AND COUNCIL CHAMBERS 5,000.00 10,000.00
SERVER REPLACEMENT/COMPUTER UPGRADE 16,100.00 4,000.00 4,000.00 4,000.00
ROADS
PICK UP#15 30,000.00
PICK UP#3
30,000.00
LOADER#18-SCALE KIT 3,000.00
UPGRADE FOR JOHN DEERE TRACTOR 6,500.00 6,500.00 6,500.00 6,500.00 6,500.00
DUNBOROUGH RESURFACE(50150 WITH DID) 65,000.00 65,000.00
MARSH LINE-SURFACE TREATMENT 65,000.00
TRUCK#7 267,500.00
ROADSIDE MOWER 15,000.00
STREETSCAP-MAIN STREET DESIGN&CONSULT 9,000.00 60,000.00 60,000.00 60,000.00 60,000,00
SIDEWALKS-FGT 30,000.00 30,000.00 30,000.00 30,000.00 30,000.00
GREY LINE-16 MILE CREEK DESIGN&CONSULT 7,500.00 550,000.00
BLACKS RD RECONSTRUCTION 120,000.00 180,000.00 150,000.00
BLACKHOE 10&14 REPLACE WITH 1 UNIT 75,000.00 25,000.00 25,000.00
ELECTRONIC PATROLLING 20,000.00
SPREADER CONTROL UPGRADE TRUCK 8&12 7,500,00
DOWNIE ROAD RECONSTRUCTION 105,000.00
KERR ROAD-MICRO SURFACE TREATMENT 26,500.00
FORESTRY HEAD FOR EXCAVATOR 50,000.00
BRIDGE GUARDRAIL 25,000.00 25,000.00
SILVER CLAY-ROAD RECONSTRUCTION 78,000.00
MUNROE STREET PAVING 45,000.00
RIDOUT STREET PAVING 42,500.00
HOSKINS LINE PAVING 55,000.00
VILLAGE STREET PAVING 50,000.00 150,000.00 160,000.00
ROAD REBUILDING PROJECTS 150,000.00 150,000.00
GRADER#2 REPLACEMENT 400,000.00
TRUCK 8&12 REPLACEMENT 270,000.00 270,000.00
SURFACE TREATMENTS 120,000.00 120,000.00 120,000.00
FURNIVAL ROAD 200,000.00 300,000.00
WATER CAPITAL
WATERLINE REPLACEMENT 15,000.00 46,000.00 45,000.00 45,000.00
RE-CHLORINATION-RODNEY TOWER 170,000.00
FURNIVAL ROAD-RODNEY 400,000.00
ARENA
ICE SURFACE LIGHTING 25,000.00
HEADER TRENCH REPLACEMENT 30,000.00
COMPRESSOR ROOM EXIT DOOR 7,500.00
BOARDS&EVETROUGHS 20,000,00
PAVING-PARKING LOT 65,000.00
As of March 31,2016
Municipality of West Elgin Page 1
2016 2017 2018 2019 2020
Budget Forecast Forecast Forecast Forecast
PARKS&RECREATION
WEST ELGIN COMMUNITY CENTRE RENOVATIONS 260,000.00
PICNIC TABLES
STAND-BY GENERATOR FOR EMERGENCY MANAGEMEN 35,000.00
SOUND BARRIERS 10,000.00
BRIDGE AT MARNIA PARK 15,000.00
PARKLAND 30,000.00
POOL ROOF-RESHINGLE 10,000.00
EQUIPMENT REPLACEMENT 40,000.00 15,000.00
SEWER MAINTENANCE CAPITAL
RODNEY
SCADA UPGRADES 40,000.00
PUMP STATION BUILDING REPAIRS 5,000.00
BAR SCREEN REPAIRS 6,000.00
ALUM SYSTEM REPLACEMENT 20,000.00
UV SYSTEM BULD AND SLEEVE REPLACEMENT 3,500.00
CHECK VALVE REPLACEMENT 10,000.00
POWER FLUSHING OF COLLECTION SYSTEM 6,000.00
REHABILATION OF WASTE WATER PLANT 500,000.00 500,000.00 500,000.00 500,000.00
WEST LORNE
EFFULENT UPGRADES 100,000.00
LAB EQUIPME=NT REPLACEMENT 5,000.00
SCADA UPGRADES 40,000.00
UV SYSTEM UPGRADE 60,000.00
TORQUE LIMIT SWITCHES REPLACEMENT 8,000.00
EQUIPMENT REPLACEMENT/REBUILDS 13,500.00
REHABILATION OF WASTE WATER PLANT 450,000.00 450,000.00 450,000.00 450,000.00
FIRE DEPARTMENT
TRUCK REPLACEMENTS(2 PUMPERS ORDER IN 2016) 800,000.00 350,000.00
EQUIPMENT REPLACEMENT 100,000.00 100,000.00
RIT STATION 6,000.00
PORT GLASGOW TRAILER PARK
SEPTIC SYSTEM 350,000.00 350,000.00
SCOUT HALL REPLACEMENT 8,000.00
ENERGY EFFICIENCY UPGRADES 4,000.00
REPLACEMENT LAWNMOWER 10,000.00
REPLACEMENT WATERLINE 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00
REPLACEMENT OF STAIRS TO BEECH 50,000.00
SIDEWALKS&STREETLIGHTS
STREETLIGHTS CONVERSION 62,511.00 20,000.00 30,000.00
GARBAGE,RECYCLING&LANDFILL
COMMERCIAL BINS&SETUP AT LANDFILL 56,000.00
(RECEIVING GRANT FOR BINS OF$20,000)
TOTAL CAPITAL. 2,309,611.00 2,951,500.00 2,584,000.00 2,581,500.00 2,470,500.00
As of March 31,2016
Municipality of West Elgin Page 2
P
Municipality of West Elgin
Budget 2016
BUDGET REVENUES
As of March 31,2016
- n ARENA
-2%
G SEWER
-6%
M WATER . g D TAXATION
.1149/6 m ryg- 41%
4 OTHER REVENUE
O OMPF FUNDING
26% LOCAL
IMPROVEMENTS
IN PAYMENTS IN LIEU 2%
DEPARTMENTAL SUMMARIES
O ARENA
13 ADMINISTRATION
4 SEWER 16%
9%
a' °"4ar3 ' •. 3�, a FIRE
®WATER
M POLICING SERVICES
tK
e PROTECTION
SERVICES
■OTHER 1%
o TRANSPORTATION
22%
E3 RECREATION
6% o GARBAGE
COLLECTION,
LANDFILL,
RECYCLING
2%
Municipality of West Elgin As of Mar 18,2015 Page 1
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The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Scott Gawley, C.A.O./Clerk
DATE: April 14, 2016
SUBJECT: Landfill 2016 Site Monitoring and Operations Proposal
RECOMMENDATION:
THAT Council accepts the Proposal from BluMetric Environmental for upset limit of
$33,380.00 plus HST for the 2016 Site Monitoring and Operations for the West Elgin
Landfill.
INTRODUCTION:
Blumetric Environmental has been completing the Monitoring and Operational
Reporting since 2006.
DISCUSSION:
The proposed work plan and costs are included in the attachment to this report.
It is recommended that a by-law approving the Mayor and Clerk to sign the
agreement for the 2016 Landfill Monitoring.
Respectfully Submitted by:
cott Gawley, CPA, CG
C.A.O./Clerk
Attachments BluMetric Environmental —West Elgin Landfill 2016 Site Monitoring
and Operations Proposal
i
0,- Environmentol
March 23, 2016
Proposal No: P01125
Mr. Scott Gawley and Mr. Lee Gosnell
The Corporation of the Municipality of West Elgin
22413 Hoskins Line, Box 490
Rodney, ON NOL 2CO
Re: West Elgin Landfill 2016 Site Monitoring and Operations Proposal
Rodney, Ontario
Dear Mr. Gawley and Mr. Gosnell:
BluMetric Environmental Inc. (BluMetric Tm) is pleased to provide a work plan and cost estimate
to complete the 2016 site monitoring program at the West Elgin Landfill Site in Rodney, Ontario.
The work plan was developed based on recommendations provided in the 2006 Annual Site
Monitoring and Operations Report for the West Elgin Landfill Site prepared by WESA (now
operating as BluMetric) in April 2007 and requirements set out by the Ministry of the
Environment and Climate Change (MOECC) in Environmental Compliance Approval (ECA)
Number A051101 for the site originally dated December 2111, 2005, and amended April 11, 2012.
The work plan is further described below.
WORK PLAN
Task 1 - Spring 2016 Environmental Monitoring Program
Task 2 - Interim Assessment of Monitoring Results
Task 3 - Fall 2016 Environmental Monitoring Program
Task 4- Interim Assessment of Monitoring Results
Task 5 -Annual Analysis and Reporting
Task 6 - Meeting Attendance
Tel. 613-531-2725 BluMetric Environmental Inc.
Fax. 613-531-1$52 The Tower,The Woolen Mill,d Catara ui Streei,Kingston,Ontario,
Canada K7K1Z7
www.blumetdc.cc
PROPOSAL
P01125
March 23,2016
Tasks 1 and 3 -Spring and Fall 2016 Environmental Monitoring Program
The on-site groundwater monitoring network is composed of fifteen (15) monitoring wells and
two (2) stand point wells in the adjacent wetland. Groundwater sampling in the Spring and Fall
2016 will take place in accordance with the bi-annual sampling schedule for the site as outlined in
the table below. (It should be noted that there is no MW13, or MW16 through MW18 on-site).
Well Sampling Frequency Analytical and Field
Parameters
All monitoring wells (MWl, MW2, MW2D, BE-annually General Chemistry,
MW3, MW4, MW5, MW6, MW7, MW8, (Spring and Fall) Metals, and VOCs
MW9, MWI0. MW11. MW12, MW14, MW15,
MW19) +QA/QC Combustible Gas
(1 duplicate for general chemistry and metals
parameters and trip blank for volatile organic
compounds (VOCs)
The depth to groundwater will be measured to calculate groundwater elevations at each location
to confirm the direction of groundwater flow. A minimum of three well volumes will be purged
or the well will 'be purged three times dry prior to sampling. Water samples will be collected
from each location and submitted for analyses to AI.S laboratory Group of Waterloo, Ontario.
Samples will be analyzed for general chemistry parameters (Alkalinity, Ammonia, Colour,
Conductivity, DOC, pH, TDS, Turbidity, Nitrate, Nitrite, Total Kjeldahl Nitrogen (TKN)
Phosphorus, Sulfate, Chloride, Fluoride, Anion/ Cation Sum, Hardness, Ion Balance, langelier
Index and Saturation pH), a general metals scan (Al, Sb, As, Ba, Be, 81, B, Cd, Ca, Cr, Co, Cu, Fe,
Pb, Mg, Mn, Mo, Ni, P. K, Se, Si, Ag, Na, Sr, TI, Sn, Ti, W, U, V, Zn, Zr), and VOCs.
One field duplicate sample (analyzed for general chemistry parameters and metals) and a trip
blank sample (analyzed for VOC) will be collected for Quality Assurance and Quality Control
(QA/QC) purposes.
Methane concentrations will also be measured in the Spring and Fall of 2016 at the groundwater
monitoring locations. The measurements will be taken concurrently with the groundwater
elevation measurements using a portable Eagle® combustible gas monitor calibrated for methane
with a multi-gas methane sensor.
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royironntental
PROPOSAL
P01125
March 23,2016
Tasks 2 and 4- Interim Assessment of Monitoring Results
Following the Spring and Fall sampling events, the groundwater data will be added to the site
chemistry database and reviewed. A letter summarizing the results of the groundwater
monitoring and highlighting any anomalies will be prepared. The need for additional monitoring
events and potential changes to analytical parameters and monitoring frequencies will be re-
evaluated at that time.
Task 5 -Annual Analysis and Reporting
In accordance with the ECA, a report on the development and operation of the site, including
the monitoring program, will be submitted to the MOECC by April 30, 2016 based on the
information collected in 2016.
This report will present the findings of the two preceding monitoring events (Spring and Fall
2016) and will make recommendations for any additional work or actions that may be required
during subsequent monitoring periods.
Based on the assessment of the results from the previous monitoring period as well as historical
data, recommendations will be made for on-going site monitoring with respect to the number of
locations, frequency of monitoring and the necessary geochemical parameters for analyses. Any
recommended modifications to subsequent monitoring programs will be presented to the
Municipality of West Elgin and the MOECC for their approval prior to modifying future
programs.
In order to comply with the MOECC's 2010 Technical Guidance Document entitled "Monitoring
and Reporting for Waste Disposal Sites, Groundwater and Surface Water" we will include the
checklist completed and signed by a Competent Environmental Practitioner (CEP). The checklist
was updated in 2014 and the latest revision at the time of writing the report will be utilized.
Task 6 -Meeting Attendance
BluMetric personnel look forward to continuing to work closely with the Municipality of West
Elgin and its Municipal Council. Presentation of annual reports, project updates and the
resolution of issues over the course of the project will be addressed through meetings with
BluMetric and the Municipality of West Elgin. One meeting a year has been assumed for budget
purposes.
Mete. ,� Page 3
Environmental
PROPOSAL
P01125
March 23,2016
PROJECT SCHEDULE AND COST
BluMetric personnel are available to begin work immediately upon proposal review and
acceptance by The Municipality of West Elgin. Our estimate of costs for carrying this proposed
work plan is provided below in Table 1.
Table 1: Project Costs
Disbursements
Task Description Professional Expenses Laboratory Totals
Fees Expenses
1 &3 Environmental Monitoring $5,435 $2,000 $10,280 $17,715
2 &4 Interim Assessment of
Monitoring Results $4,b00 --
$4,600
S Annual Analysis and Reporting $4,915 $100 -- $5,015
6 Meeting Attendance& Project $5,850 $200 -- $6,050
Management
Totals $20,800 $2,300 $10,280 $33,380
The estimated total upset budget for this project is $33,380(not including HST). BluMetric will
not exceed this budget without prior approval from The Municipality of West Elgin. This budget
includes all professional fees and disbursements, but does not include the HST.
CONFIDENTIALITY
All information, data, material, etc. gathered as a part of this study shall be treated as confidential
and shall only be discussed with The Municipality of West Elgin unless otherwise directed.
No contacts will be made to any third party without your full knowledge and approval.
The contents of this proposal are considered confidential information, and as such is to be kept
strictly confidential and shall not be disclosed in any form whatsoever to any other person, entity
or corporation, without the prior express written permission of BluMetric.
Page 4
Metric'
Environmental
i
PROPOSAL
P01125
March 23,2016
CLOSING
If the terms of this proposed work plan are agreeable to you, please sign one copy of the
proposal in the knowledge that this constitutes a legal contract between BluMetric and
The Municipality of West Elgin. We are prepared to start work upon receipt of the signed
proposal from The Municipality of West Elgin.
Thank you for the opportunity to prepare this work plan and cost estimate for the 2015 site
monitoring program.
If you have any questions, or require any additional information, please do not liesitate to
contact the undersigned at (519) 742-6685 x218.
Sincerely,
BluMetric Environmental Inc.
n c o s, .Sc. ng. I° Macdonald'. .Sc., P. Geo., EI�(CEA)
Senior Environmental Engineer Senior Hydrogeo ogist
Encl.
Ref P01125 West Elgin 2016 Monitoring Pm Mar23 2016.docx
Page 5
Metric
eEnviratimenta.1
.I
Metric PROJECT INITIATION FORM WQF0031/13/2016
EnvironmenfaIT"
Proposal Number: P01125 Date(m/d/y): 03/23/2016
Project Manager: S'rana Scholes QMS Applies: Yes
Project Name: West Elgin 2016 Monitoring
Project Location: Rodney,Ontario
Project Description: Conduct Spring and Fall compliance monitoring for the Municipality of West Elgin Landfill,
as well as inpsections and reporting in accordance with the ECA for the site.
COSTS
Budget-Type: Time and Materials
Total Budget-Labour: $20,800.00 Currency: CAD
Total Budget-Other Fees: $12,580.00
Total Budget(all phases): $33,380.00
Retainer: Not required Taxes: Applicable Taxes Excluded
Proposal is valid for 60 days from date of issue
CLIENT INFORMATION
Client's Legal Name: Corporation of the Municipality of West Elgin
Client's Operating Name:
(if applicable)
Client Contact Name: Mr.Scott Gawley
Client Contact Telephone: 519-785-0560
Client Contact Email: sgawley @westelgin.net
Billing Address(in full): 22413 Hoskins Line, Box 490, Rodney, ON NOL 2C0
Billing Contact Name: Scott Gawley, Lee Gosnell,Monique Lunn
Billing Contact Telephone: 519-785-0560
Billing Contact Email: sgawley@westelgin.net, roads @westelgin.net,accounts @westeigin.net
Billing Instructions:
Client P.O. Number:
Client Authorization:
Date(m/d/y) Printed name
Signature
BluMettic Environmental Inc.
STANDARD TERMS AND CONDITIONS
i TERMS OF OFFER: Performance of services by BluMetrlc Environmental Inc. are subject to the terms and conditions set forth herein. No
modification shall be effective unless in writing and signed by an authorized representative of BluMetric.
2 CONSULTING SERVICES: For work done on a time basis.BluMetric shall be paid for Its services on the basis of the number of hours expended by
each staff member or Independent contractor(excluding for greater certainty any subcontractor referred to in Item 3 below)on the project,multipiled
by the applicable hourly fee rate. BluMetric reserves the right to Increase or decrease the rates charged to the Client as is necessary to reflect changes in
Its standard rates, Time spent In travel whether or not during normal business hours will be charged as consulting time. For work of an agreed and
defined scope to be done on a fixed fee basis.BluMetric shall be paid the agreed upon amount for its services,in accordance with Item 4.
3 OTHER SERVICES AND COSTS: Other services provided by BluMetric including but not limited to computer time,laboratory and instrument usage,
printing,shall be provided at BluMetric's standard commercial rates for such services. Costs incurred for travel and subsistence,and for supplies and
services obtained from third parties,including but not limited to telephone charges and subcontractors'services,are billed at BluMetric's cost plus an
administrative handling charge of 10%.
4 INVOICING AND PAYMENT: Invoices shall be rendered monthly or as appropriate and are payable upon receipt. Retainers received on account(If
applicable)will be applied to final invoices only. Prior to finalization of BluMetric reports,submissions or other project work,all outstanding,progress
Invoices must be paid in full.
5 INTEREST:If payment is not received by BluMetric within thirty(30)calendar days of the invoice date,the Client shall pay as Interest an additional
charge of 12.32%per annum,being one(1)percent of the PAST DUE amount per month,cumulative. Payment thereafter shall first be applied to
accrued Interest and then to the unpaid principal.
6 COLLECTION COSTS: In the event legal action is necessary to enforce the payment provisions of this Agreement,BluMetrlc shall be entitled to collect
from the Client all costs and legal fees incurred by BluMetric in connection therewith.
7 TERMINATION AND SUSPENSION OF SERVICES: Either parry may terminate this Agreement In whole or in part at any time by written notice to
the other,such notice is effective upon receipt. In the event of such termination,BluMetric shall be paid In accordance with this agreement for services
rendered and expenses Incurred or committed to before and Including the date of termination. If the Client falls to make payments when due or
otherwise Is In breach of this Agreement,BluMetric may suspend performance of services upon five(5)calendar days notice to the Client. BluMetrlc
shall have no liability whatsoever to the Client for any costs or damages as a result of such suspension caused by any breach of this Agreement by the
Client.
8 TAXES AND DUTIES: All sales and usage taxes,customs duties,fees for permits,and similar charges applicable to services provided and intangible
items delivered to the Client shall be paid by the Client. Where applicable, sales taxes will apply to all services and disbursements,as defined by
current legislation.
9 LIMITED LIABILITY & INDEMNIFICATION: BluMetric agrees to hold harmless and indemnify the Client from and against liability caused by
BluMetric's negligent performance of the services,limited as follows: BluMetric's liability for any claim,whatsoever or howsoever arising,in contract
or In tort, related to the services provided under this agreement shall be limited to the lesser of(a) BluMetric's fees for the performance of those
services and (b) the extent that such liability is covered by errors and omissions insurance from time to time In effect and which Is available to
Indemnify BluMetric. In any event BluMetrlc's liability under this agreement shall be limited to the toss or damage directly attributable to the
negligent acts or omissions of BluMetric,its directors,officers,servants or agents. In no event shall BluMetric,Its directors,officers,servants or agents
be liable for loss or damage caused as a result of circumstances beyond BluMetric's control or for loss of earnings or for other consequential damages
howsoever caused. The Client in consideration of the provision of the services herein agrees to the limitations of BluMetric's liability aforesaid.The
Client shall have no right of set-off against any billings of BluMetric under this agreement to perform services.Any opinion,report,drawing or other
document or information provided by BluMetric under this agreement to perform services are for the account of the Client only. Any use which a
third parry makes of any opinion,report,drawing,or other document or information produced hereunder or any reliance on or any decisions based
on such are the sole responsibility of said third party. BluMetrlc accepts no responsibility for any damage,whatsoever or howsoever caused,suffered
by any third parry as a result of decisions made or actions based on such opinions,reports,drawings or other documents or information.
10 INSURANCE: BluMetric,at its expense,carries professional errors and omissions liability Insurance to the extent that it deems prudent. BluMetr€c's
errors and omissions policy is available for inspection by the Client upon request.When requested,BluMetrlc shall supply to the Client a summary of
the insurance coverage being maintained,including but not limited to comprehensive general liability,errors and omissions and automobile insurance.
If the Client,because of Its particular circumstances or otherwise,desires to obtain further insurance to protect it against any risk beyond the coverage
provided by such policy. BluMetric shall co-operate with the Client to obtain such Insurance at the Client's expense with BluMetric named as a co-
insured under the policy or a waiver of subrogation thereunder in favour of BluMetric.
11 CONFIDENTIAL INFORMATION: BluMetric shall not divulge any confidential information acquired in the course of carrying out the services
provided for herein. No such information shall be used by BluMetrlc without approval in writing from the Client.
12 GOVERNING LAW: Interpretation and enforcement of this Agreement shall be pursuant to the laws,statutes, and regulations of the Province of
Ontario or the Province of Quebec,depending on the location of the BluMetric office from which the project Is to be managed.
Revised 13 January 2016
BluMetric En vlronmental Inc.
s°
CP
The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Scott Gawley, C.A.O./Clerk
DATE: April 14, 2016
SUBJECT: Garbage Disposal at Port Glasgow Trailer Park
RECOMMENDATION:
THAT Council approves the extension of the contract with Bill Falkins for garbage
and recycling at the Port Glasgow Trailer Park for the 2016 season for$6,600.00.
INTRODUCTION:
Bill Falkins for a number of years has provided garage and recycling disposal for
the municipality owned Trailer Park.
DISCUSSION:
Pick-up of garbage and recycling will be done once a week (every Friday) during
the months of May, June, September and October and twice weekly (every
Wednesday and Friday), The recycling will be taken to the recycling bins at West
Elgin Landfill (to be transported to the MRF in London for processing).
Alternative pricing was received from Progressive Waste Solutions at $80.00 per
8 yard bin per dump. (estimated to be approx. 3 dumpsters per week plus the
cost of disposal of the recycling containers). For the 2017 season staff will
investigate possible alternatives).
Respectfully Submitted by:
Scott Gawley, C A, C A
. . .IClerk
VIM PUIlF
P d IP
U n
O
The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Spencer Pray, Deputy Clerk
DATE: April 14, 2016
SUBJECT: Appointment of Lottery Licensing Officer(s)
RECOMMENDATION:
THAT Council approve the appointment of a second Lottery Licensing Officer
AND THAT an appropriate by-law appointing Lottery Licensing Officers be
brought forward.
BACKGROUND:
Based on the authority conferred by the Criminal Code, the Government of
Ontario has passed an Order-in-Council (1413108), delegating its authority to
license charitable gaming events to:
• The Registrar of Alcohol and Gaming, and
• Municipal Councils.
Municipal Councils may license certain types of approved lottery events.
Currently the Corporation of the Municipality of West Elgin only has one Lottery
Licensing Officer with signing authority.
DISCUSSION:
Appointment of a second Lottery Licensing Officer is needed in case the current
Lottery Licensing Officer is absent. The CAO-Clerk-Treasurer upon approval will
be appointed as the second Lottery Licensing Officer.
Respectfully Submitted, Reviewed by:
Spencer Pray R. Scott Gawley, CP , CGA
Deputy Clerk CAO-Clerk-Treasurer
,D1 _
.40n ®��
El nC
� Council Highlights
Community Leader's Cabinet
City of St. Thomas Mayor Heather Jackson made a presentation to County
Council about the newly formed Community Leader's Cabinet and the
Healthy Kids Community Challenge.
The goal of the Cabinet is to improve the quality of life for residents of Elgin
and St. Thomas by addressing issues of health, sustainability and growth,
economic vitality, education, and learning.
The Cabinet is comprised of leaders in education, policing, health, business,
and non-profit sectors. Council-appointed Brian Masschaele, Director of
Community and Cultural Services as its representative and directed him to
sign the Community Leader's Cabinet Call to Action on its behalf.
CIP Receives Additional Funding For 2016
9 1 n tc,. e ri t i'viv,le s
•
Elgin County Council approved an advance of up to $100,000 to meet the
demand for the remainder of Community Improvement Plan applications to
be received in 2016.
At this point it is anticipated that the original $100,000 allocated for 2016 will
be exhausted by mid-April. Without an advance, Elgin County would be
unable to accept further applications until 2017.
The program has proved to be quite successful and has had a significant
impact on the local.business community. Council understands the
importance of fostering this program while demand is high.
These funds are a reallocation of funds that would have been available to the
Community Improvement Plan in future years, and not an increase to the
overall Elgincentives project budget.
Business Retention and Expansion Program Results
The Business Development Coordinator presented the results of a follow-up
Business Retention and Expansion Survey conducted by the Economic
Development department in 2015. Elgin County Economic Development has
conducted several Business Retention and Expansion surveys over the past 5
years interviewing businesses in the Agri-food, Energy, Tourism, and
Manufacturing sectors.
Between June and December 2015, Economic Development staff re-interviewed
businesses that had indicated during previous Business Retention and
Expansion processes that they were expecting to downsize, expand, or relocate.
The purpose of these interviews was to determine whether or not these changes
had materialized, to what extent, and to identify issues that are barriers to growth
and development in Elgin's communities. These findings will lead to an action
plan for addressing these issues.
The full report can be viewed as part of the March 22, 2016 County Council
agenda package.
Council Accepts Invitation to Meet With School Boards
Council received correspondence from the Thames Valley District School Board
requesting a joint meeting with County Councillors, as well as representation
from the London District Catholic School Board to discuss organizational
priorities. Council accepted this invitation for a meeting as positive
communication will be beneficial for all parties involved.
The full March 22, 2016 Elgin County Council Agenda can be found �?_:,
I
`yL
El inCount
March 23, 2016
To: Municipal Partners
Re. E! incentives Community Improvement Plan
Please be advised that Elgin County Council at its March 22, 2016 meeting approved an
advance of up to $100,000 to meet the demand for the remainder of Community
Improvement Plan applications to be received in 2016.
At this point it is anticipated that the original $100,000 allocated for 2016 will be
exhausted by mid-April. Without an advance, Elgin County would be unable to accept
further applications until 2017. The program has proved to be quite successful and has
had a significant impact on the local business community. Council understands the
importance of fostering this program while demand is high.
Please note that these funds are a reallocation of funds that would have been available
to the Community Improvement Plan in future years, and not an increase to the overall
Elgincentives project budget.
Please find a copy of the report "Elgincentives CIP: Current Status" enclosed for ease of
reference.
Yours truly,
q Cll
Katherine Thompson
Marketing and Communications Coordinator
Enclosure
cc Alan Smith, General Manager of Economic Development, County of Elgin
County of Elgin
Administrative Services
450 Sunset Drive
St.Thomas,ON N51R 5V1
Phone:519-631-1460
www.elgincounty.ca
o•
�r
FtrM
Elgn °°tt`� p4
REPORT TO COUNTY COUNCIL ®l�
FROM: Alan Smith, General Manager of Economic Development
DATE: March 7, 2016
SUBJECT: Elgincentives CIP: Current Status
INTRODUCTION:
In October 2015, after an extensive planning phase, the Elgincentives Community
Improvement Plan (CIP) opened for applications. In just a few short weeks the majority
of the 2015 funds were allocated among 10 projects. This momentum has continued
and it is projected that all funds budgeted for in 2016 ($100,000), including the carry
over amount ($19,866) from 2015, will be allocated by early to mid-April. The program is
proving to be successful in helping local businesses enhance their operations while
improving the County's built and social environments and diversifying the local
economic base. The positive economic impacts the program is achieving will be stalled,
if more funds.are not brought forward.
DISCUSSION:
The total budget for the Elgincentives program is $1 million over 10 years, or $100,000
per year. In 2015, 10 projects were approved to receive Elgincentives grants for a total
of$80,134 for projects valuing $246,367. The remaining funds were carried over
making $119,866 available for distribution in 2016. At the time of writing, $70,407 has
been allocated over 8 projects valuing $186,711. Given the number of recent pre-
.consultation meetings and the department's continued marketing efforts, it is expected
that the remaining funds will be exhausted by mid-April. At this time, the County will not
be in a position to support projects that meet the goals of the Elgincentives CIP until
2017: (1) To stimulate economic growth and diversification, (2) To improve quality of
place for residents and visitors; and, (3) To improve the stability and sustainability of the
tax base.
There is however an option for Council to consider if they wish to continue the success
of the Elgincentives program through till the end of the year: advance up to $100,000
that would meet the demand for the remainder of the applications to be received for
2016. This would be a reallocation of funds that would have been available in future
years, and not an increase to the overall Elgincentives project budget. This is a new
program and the current demand is high. This demand has proven that a program like
Elgincentives was needed. Overtime, this demand may lessen which may result in the
yearly allotment of$100,000 not being fully realized on occasion. There may be a point
where demand is stabilized and funds are distributed accordingly over the original 10
year project time line. However, the demand from the business community is strong,
now.
Going forward for the remainder of 2016, there are two options for Council to consider:
(1) Maintain the 2016 funding amount at $100,000 and refrain from accepting further
applications until 2017. (2) Bring forward up to $100,000 to meet the current demand for
Elgincentives. By not making more funds available, significant opportunities to assist
businesses will not be realized resulting in lost economic growth and improvements to
the built environment. Reallocating funds to 2016 may reduce the overall project
timeline of 10 years; however, this movement of funds will not result in an increase to
the program's overall budget. Currently there is high demand from the business
community for Elgincentives. Meeting this demand now will generate the desired
outcomes in realizing the objectives of the program. In later years, this demand may not
be as strong thus benefits not as great.
CONCLUSION:
Since the program's launch in mid-October 2015, 18 projects have been approved to
receive Elgincentives grants for a total of$150,541 for projects valuing $433,078.
County Council has an opportunity to build on that amount and the associated economic
and community benefits by reallocating funds to the Elgincentives 2016 budget.
RECOMMENDATIONS:
THAT County Council provide direction to staff on how to proceed with the 2016
Elgincentives budget as described in the March 7th, 2016 report; and,
THAT option " " be implemented by Economic Development staff as described in the
March 7th, 2016 report.
All of which is Respectfully Submitted Approved for Submission
Alan Smith Mark G. McDonald
General Manager of Economic Development Chief Administrative Officer
v -J
/OEIgZmCcounty
March 9, 2016 MAAR 2 3
To: Municipal Partners
Re: 2015 Library Usage and Statistics Report
Attached for your information is a copy of the 2015 Library Usage and Statistics Report
which was recently adopted by County Council.
This report summarizes the usage trends at the 10 library branches in Elgin County
within the context of a five year analysis from 2011 to 2015, both for the system as a
whole and for each of the 10 branches. Figures include: active library users, circulation
statistics (both physical and online usage), Internet usage, and program statistics.
If you have any questions or comments, please do not hesitate to contact Laura Molnar,
Elgin County Library Coordinator.
Yours truly,
Katherine Thompson,
Marketing and Communications Coordinator
Enclosure
cc Laura Molnar, Elgin County Library Coordinator
County of Elgin
Administrative Services
450 Sunset Drive
St.Thomas,ON N5R 5V1
Phone:519-631-1460
www.elgincounty.ca
e•
i 7
El inCvun
ty� � sbt � REPORT TO COUNTY COUNCIL
FROM: Laura Molnar, Library Coordinator
Brian Masschaele, Director of Community and Cultural Services
DATE: February 22, 2016
SUBJECT: 2015 Library Usage and Statistics Report
INTRODUCTION:
This report presents 2015 library statistics and usage trends within the context of a five
year analysis from 2011 to 2015, both for the system as a whole and for the ten branches.
Topics of discussion include: active library users, circulation statistics (both physical and
online usage), Internet usage and program statistics.
DISCUSSION:
In 2015, Elgin County Library underwent a system software migration from a previous
system (SirsiDynix Symphony) to a new library software system (Innovative Sierra)
which launched on December 16, 2015. The training and preparation required to launch
this system, along with an unavoidable interruption to several library services, impacted
a number of statistics discussed throughout this report. Despite this transition period
and associated interruptions, most library usage metrics were consistent with previous
years' metrics and, in some instances, even trended upwards.
The following highlights are gathered from the analysis of 5 years of library usage data:
Library Users
Between 2011 and 2014, there was an average of 12,440 library users. In 2015, the Elgin
County Library saw an additional 1,609 active library cardholders (2015 total: 14,049), as
seen below in (Figure 1).
14500
(D
14000
0
13500
c�
0
13000
12500
Q 12000
E
z 11500
--0 Active Library Cardholders
11000
2011 2012 2013 2014 2015
Year
Figure 4
i
While the number of active library cardholders was consistent between 2011 and 2014,
the rate at which new patrons are being registered has been declining over the previous
5 years. However, there has been a small increase in registration rates for the calendar
year 2015 (Figure 2).
1900
1850
1800
m
a
1750
Q.
M 1700
U 1650
.5
m
3 1600
OD
z 1550
1500
� New Library Patrons Registered
1450
2011 2012 2013 2014 2015
Year
Figure 2
Circulation Statistics
System-wide circulation of physical materials has been declining since 2013 (see Figure
3). Examining branch-specific circulation rates over the past 5 years (Figure 4) yields
insights into the causes behind the decreasing physical circulation trend in Figure 3. The
decrease in Aylmer's physical circulation in 2015 can be attributed to the Aylmer library
flooding which occurred in February 2015. This flooding incident interrupted the library's
service and partially destroyed its physical collection. In addition, the decrease in Belmont
library's circulation is partially attributed to renovations currently underway at the library.
275000
270000
ca
L 265000
CL
N
0 260000
ac
m
255000
a
L
E 250000
z
245000
—�--Library Materials Checked Out by Patrons
240000
2011 2012 2013 2014 2015
Year
Figure 3
90000 Checkouts by Branch
60000
70000-
60000
_
--O-Aylmer
-�-Belmont
-s--Dutton
50000 -®-Port Surwell
-*--Pod Stanley
, -D Rodney
40000 -1110-Shadden
--*-Springfield
-0-Straffordville
30000 -F West tome
M -S� Administration
z
2000
1000
2011 2012 2013 2014 2015
Year
Figure 4
Offsetting the decrease in the circulation of physical materials, electronic material circulation
— specifically eAudio and eBook Titles provided through the library's OverDrive service—
has increased significantly year-over-year between 2011 and 2015 (Figure 5). The decrease
in circulation of the physical paperback collection has been offset by the increase in eAudio
and eBook check outs. This trend is common to most public libraries, although it should be
stressed that physical materials still constitute the majority of check-outs in the County
library system. Meeting the strong demand for physical materials (and the necessary space
to accommodate them) will continue to be a core library service for the foreseeable future.
22000
20000
a�
18000
a
16000
CL
14000
c
x
12000
a
c 10004
L
8000
a
Z 6000
40000
—f—eBook and eAudio Title Checkouts
2000
2011 2012 2013 2014 2015
Year
Figure 6
Increased circulation of electronic materials has not been limited to just eAudio and eBook
titles. As more patrons discover services such as Zinio for Libraries (an online magazine
provider), the rate at which online magazines are checked out has increased every year the
service has been available (Figure 6).
2400
M —*--Online Magazine Checkouts
a�
2200
a
2000
0
x
ID #800
v
ID 1600
91400-
E
c 1200
Z
0
1000
�L+ '
W
E 800
Z
600 11 2012 2013 2014 2015
Year
Figure 6
Interlibrary Loans
Figure 7 illustrates the rate at which the library ships and receives interlibrary loans over a
5-year period. Interlibrary loans are items which are borrowed from external library systems
across Ontario when Elgin County Library does not have the item a patron requests.
Interlibrary loans that have been received and processed for Elgin patrons have been
relatively stable over the past 3 years. Interlibrary loan items that are shipped from the
County library system to other library systems experienced a sharp decline in 2015. This was
a direct result of the library's software migration; the employees responsible for interlibrary
loans were required to participate in training for the new software throughout the fall of 2015
and were unable to fulfil shipping requests.
4500
L
400
a
a)
Q.
2 3500
m
c
c�
m 3000
E
v
c�
2500
xa
2000
--�—Interlibrary Loans Received
—�Interlibrary Loans Shipped
1500 11 2012 2013 2014 2015
Year
Figure 7
New Materials
In addition to Interlibrary loans, the rate at which new titles (i.e. each unique database
entry) and items (i.e. copies of each new title) were added to the catalogue and the rate
at which items were removed from active circulation were also impacted by the software
migration. As a result, 2015 exhibited below average rates of addition and removal of
library items as illustrated in Figures 8 and 9.
40000
L
35000
CL
m
30000
E
m
25000
0
m
20000
M
z --r--Titles Added
Added
15000
2011 2012 2013 2014 2015
Year
Figure 8
45000
c�
L 40000
CL
m 35000
a�
N
30000
-° 25000
0
a�
.Q
20000
Z
--* -Items Deleted
15000
2011 2012 2013 2014 2015
Year
Figure 9
Patron Visits
In 2014, people counter units were placed in the four busiest branches in the library
system -Aylmer, Dutton, Port Stanley and Straffordville -effectively tracking the
amount of foot traffic through each of the four libraries. As of 2015 there are only 2 full
years of data gathered by the original four people counter units, with the exception of
Port Stanley which was tracked for 7 months in 2014. As can be seen in Figure 10, foot
traffic through Dutton and Straffordville remained constant whereas foot traffic through
Aylmer decreased slightly (likely due to the previously discussed flooding). However,
Port Stanley experienced a significant increase in foot traffic from 22,773 visitors in
2014 to 76,241 visitors in 2015; this increase may be partially attributed to the
completion of recent renovations. In the future, foot traffic statistics will be reported for
all library branches as people counter units have been installed in the remaining 6
branches in the final months of 2015.
94000 Fool Traffic in Branches
8000
70000
60000
S Aylmer
50000 Dutton
G_Port Stanley
f Straffordville
z40000
30000
20000
10000
2014 2015
Year
Figure 10
Programming Statistics
Program and tour events within the Elgin Country Library branches has expanded
significantly over the last 5 years, with the largest growth in programs and tours
occurring between 2014 (1,672,programs and tours) and 2015 (3,778 programs and
tours) as illustrated in Figure 11. This significant increase in the number of programing
and tour events is associated with the creation of the employee position `Manager of
Programming and Community Development' which focuses on county-wide programs
and events. This position has introduced very popular programs such as the Canadian
National Film Day, Creative Aging Week and tours of the newly created Maker Spaces
in the Dutton and Aylmer branches.
C" 4000
a�
a
a
C 3500
3000 -
. �
0
2500
c�
E
V 2000
2
cs
CD
1500
.O
M ---*—Programs and Tours
Z 1000
2011 2012 2013 2014 2015
Year
Figure 11
With the increase in programming and tour events across branches there has been a
significant increase in the total attendance at these events as shown in Figure 12,
Specifically, between 2014 and 2015 attendance jumped from 21,550 to 66,663. The
trends illustrated in Figures 11 and 12 suggest that the library branches are becoming
important multi-use community spaces.
70000
° 60000
E 60000
0
40000
C
ca
c 30000 -
(D
c�
a
20000
n
}
-- �—Program and Tour Attendance
10000
2011 2012 2013 2014 2015
Year
Figure 12
i
Computer Usage
Figure 13 plots patron computer and Internet usage across the Elgin County Library
system. Usage of the Public Access Computer Stations has been trending slowly
downwards for the past 5 years. This decreasing trend is offset by an increase in wireless
internet usage which was expected given the cultural shift towards mobile computing.
Despite the decreasing trend, usage of the Public Access Computer Stations is still
relatively high, demonstrating that providing free access to public computers is a vital
service the Elgin County Library provides for residents.
35000
0 Public Access Computer Station Logins
--N Wireless Logins
8 3000
v
a
CL
v, 25000
c
0)
0
20000
c
5 15000
E
z 10000
50 2011 2012 2013 2014 2015
Year
Figure 13
Catalogue Statistics
Usage of the online catalogue (as measured by total pageviews in Figure 14) increased
sharply from 2011 (83,591 pageviews) to 2012 (637,056 pageviews) and then remained
relatively consistent over the next 2 years. However, the number of unique visitors to
the online catalogue remained relatively constant over this same period (see Figure 14)
suggesting that each user spent, on-average, more time online within the catalogue
engaging in activities such as looking over new materials and placing holds. There was
a significant dip in catalogue pageviews in 2015 (361,174 pageviews) which is attributed
to the interruption in service caused by the temporary library catalogue which was in-
place during the 6-month transition period between the previous library software and the
current system.
it
700000
�. 600000
a
500000
Q —f--Total Catalogue Pageviews
'0) 400000 - --■--Unique Catalogue Visits
300000
° 200000
0
L
E 100000
z
2011 2012 2013 2014 2015
Year
Figure 14
Holds Placed
The total number of holds placed on library items in 2015 was also affected by the
software migration, as shown in Figure 15. A hold is when an individual requests a
library material to be delivered to the library branch of their choice for the purpose of
checking out the material as opposed to taking it directly from a shelf. It is expected
that the number of holds for 2016 will increase to a level that is more consistent with
previous years as patrons become more comfortable using the new library catalogue.
95000
90000
CO
a
w 85000
CL
a
a�
80000
CL
W
75000
O
M 70000
E
z
65004
—�Library Holds Placed
60000
2011 2012 2013 2014 2015
Year
Figure 15
Online Resources
Figures 16 and 17 provide usage statistics for some of the most popular online resource
databases Elgin County Library offers its' patrons. Ancestry Library Edition (Figure 16)
is the most popular online resource database and is only accessible either in library
branches or at the Elgin County Archives. This has proved to be a valuable resource
and, given that it is available only in library branches, it is responsible for significant foot
traffic through the library branches.
Other popular online resource databases (Figure 17), such as Mango Languages and
World Book Online, have also proved to be valuable community resources. Specifically,
World Book Online has provided valuable help to school-aged children by assisting their
research and providing learning opportunities. Mango Languages provides valuable
opportunities for continued education and self-guided learning.
As Council is aware, provincial funding to support on-line resources was eliminated in
2015, thereby requiring staff to make a number of difficult decisions regarding which
resources to continue within the library's operating budget. Staff will continue to monitor
usage of these resources relative to other products to ensure full value for the
investment.
25000
--�—Ancestry Library Edition Electronic Usage
as
L
Q
20000
U
co
U
N
N
C
O
0 15000
a�
z
10000
2011 2012 2013 2014 2015
Year
Figure 16
Electronic Resource Usage
600
550
ro
500 --F-Mango Languages
0- 4501- World Book Online
2 400
a�
350
c
0 300
m
250
.a
E 200
Z
150
100
2011 2012 2013 2014 2015
Year
Figure 17
CONCLUSION:
This report summarizes key usage metrics for the Elgin County Library for the year
2015 within context of a five year period. As can be seen in the data, the migration to a
new system software has impacted a number of metrics including item and title
additions and deletions, hold placements, interlibrary loans and online catalogue usage.
However, it is expected that the downward trends exhibited by the impacted metrics will
reverse themselves in 2016 and beyond once patrons become familiar with the new
library system software.
Item circulation within the library branches remained relatively constant between 2011
and 2015 with notable exceptions arising from the Aylmer flooding and wherever branch
renovations occur such as at Belmont. The nature of circulating items is slowly shifting
away from a focus on physical items provided by the library, and is becoming an
inclusive model featuring physical and online titles more equally.
Foot traffic was consistent for most library branches over the examined 2-year period,
with the exception of Port Stanley which experienced a significant increase in library
visitors in 2015.
The number of programming events and tours hosted by the library branches doubled
between 2014 and 2015. These additional programs were very successful as
attendance at programming events tripled between 2014 and 2015. These trends
highlight the library's shift towards using branches as multi-use community spaces
which is being embraced by the community.
While the number of active cardholders in the Elgin County Library system increased in
2015, the rate at which community members were registering for library cards exhibited
a general decrease over the past 5 years. The Library is aiming to increase the rate of
library card registration in 2016 by hosting library card campaigns across the County.
Overall, despite the interruptions to library services by flooding, renovations and the
migration to a new library system software, Elgin County Library continued to provide a
valued service to the community throughout the 2015 year.
RECOMMENDATIONS:
THAT the report titled "2015 Library Usage and Statistics Report"from the Library
Coordinator, dated February 22, 2016 be received and filed; and,
THAT a copy of this report be submitted to all municipalities in the County of Elgin.
All of which is Respectfully Submitted Approved for Submission
Laura Molnar Mark G. McDonald
Library Coordinator Chief Administrative Officer
Brian Masschaele
Director of Community and Cultural Services
`RYI
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bj'h
ElginCo,,unty
"F� 1 2 3
March 11, 2016
The Honourable Jeff Leal
Minister of Agriculture, Food and Rural Affairs
1 Stone Road, West
Guelph, ON N1G 4Y2
Dear Minister Leal:
At its meeting held on March 8, 2016, Elgin County Council voted to support a resolution
from the Town of Carleton Place requesting that the Province of Ontario discontinue the
use of the current infrastructure funding evaluation criteria and instead distribute all future
infrastructure grants to all municipalities utilizing a fair and equitable formula.
Municipalities who have been fiscally prudent by planning for infrastructure maintenance
with reserves have had their funding applications denied because net financial assets per
household in their communities are considered to be too high. Municipalities who have
incurred significant debt and put little consideration into planning for the future are
rewarded with repeated funding.
The County of Elgin respectfully asks that the Ministry of Agriculture, Food and Rural
Affairs to reconsider the evaluation criteria to ensure a more equitable distribution of
funding and to promote fiscal responsibility among municipalities.
The original resolution is attached for ease of reference.
Yours truly,
Katherine Thompson,
Marketing and Communications Coordinator
cc Louis Antonakos, Mayor, Town of Carleton Place
Jeff Yurek, MPP, Elgin-Middlesex-London
Elgin Municipalities
County of Elgin
Administrative Services
450 Sunset Drive
St.Thomas,ON N5R SV1
Phone:519-631-14460
www,elgincounty.ca
f
�p
j I'.rJPd;Ct t$E1?'r L'�4ycS�:°sl
Cy
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TY
Office of the Warden if •, �
4 R 2 3 x016
March 11, 2016 -
The Honourable Glen R. Murray
Minister of the Environment and Climate Change
11th Floor, Ferguson Block
77 Wellesley Street West
Toronto, Ontario M7A 2T5
Dear Minister Murray:
Subiect: Environmental Compliance Application Approvals
On behalf of my colleagues on Elgin County Council, I would like to respectfully request
that the Ministry of the Environment and Climate Change address the critical staffing
efficiency issues that exist in the Approvals Branch of the MOECC so that Environmental
Compliance Application Approvals can be processed more expeditiously.
It is not uncommon for municipalities and developers to experience 6 to 8 month delays
while waiting for approvals on crucial storm water management and sanitary sewer
collection and treatment projects. These delays hinder a municipality's ability to plan long-
term and compromise a municipality's ability to complete projects on time, in accordance
with federal and provincial funding requirements. These delays also prevent developers
and industry from proceeding with projects that are important for the economic wellbeing
of our communities.
Ultimately accelerating the approvals process will help the province to grow economically
and will allow municipalities to address failing services and infrastructure deficits.
Yours truly,
Bernie Wiehle,
Warden
cc AMO County of Elgin
Administrative Services
Jeff Yurek, MPP, Elgin-Middlesex-London 450 Sunset Drive
Elgin Municipalities St.Thomas,ON N5R 5V7.
g p Phone;519-631-1460
www.elgincounty.ca
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The campaign Soaring Higher - Hawk Cliff and Beyond is nearing completion. With a fund-raising
goal of$1.6 million, this is the largest campaign the Trust has ever undertaken. From the outset, we
recognized that the purchase of Hawk Cliff Woods was a wonderful opportunity. We also knew that
Thames Talbot Land Trust (TTLT) had other important needs. September 2015 was the perfect time
to blend our needs into one major ask.
In recent years, TTLT has been waging annual campaigns. We raised funds for Wardsville Woods in
2013, then sought stewardship funds for the Bebensee Tract, followed by the campaign for the
purchase and management of Lusty Family Woods in 2014. While these campaigns were successful,
we were acutely aware that we were drawing down some of our established funds, namely the
Opportunities Fund and the Jane Bowles Stewardship Fund.
In 2007, a generous gift from Richard and Beryl Ivey established the TTLT Opportunities Fund in the
amount of one million dollars. This fund allows TTLT to purchase conservation lands in a
Continued on page 2
1 The newsletter of the Thames Talbot Land Trust March 2016
S l$ ° p5. -
£ { ]1
'61"0'� 7 z
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� a 11 IN '� -�� ,�r�„� ' �� gal€e Continued from page e I,�, ��.�.....��
d`�7 Z��itzF
4tia '° f _ ni timely way. By 2015, TTLT had secured a total of 13
properties and one conservation easement. Despite our
�k$
;;�, �stellar fund-raising efforts, the Opportunities Fund had
8 r r Y, �
, �°� °����,u� �€ been reduced to nearly half its original value. Therefore,
��a � I
l a
� E"r we set a goal of$400,000 within the Hawk Cliff campaign,
FErfjp` ri `to restore the Opportunities Fund to its original strength.
i o { € 1 i; � R We were elated when Richard Ivey came forward and
€
committed#o the full $40Q,000.campaign.
ga £ { t`xtdr
F `J#
In 2013, through a substantial legacy gift by Jane Bowles
and with contributions from Andre Lachance, we
established the Jane Bowles Stewardship Fund. This
enabled us to fund a newly created position of Property
Manager. It is our desire to keep funding this position,
which cares for the 14 properties on our roster. In order
to do so we needed to keep the fund balance in the account healthy. As of March 2016, we have
achieved.our goal of$100,000 for this portion of the campaign.
The current balance on the full Hawk Cliff and Beyond Campaign is at 88% of goal. We appreciate
all the contributions that have brought us to this point. To reach our final goal, we need to raise
another$200,000.00 which will be allocated for acquisition, restoration, and management of Hawk
Cliff Woods. Right now, we are approaching our friends, granting agencies and our corporate and
foundation supporters to get us over the top. Your donation will help us to complete this
campaign.
{.
Would you like to receive all of the latest news and
information from the TTLT directly to your inbox? Please
Thames consider joining the TTLT electronic mailing list for an
electronic version of the TATTLER, information about
Talbot,& volunteer activities, event updates and the latest TTLT news.
The electronic mailing list is a great way to stay connected
Land Trust with the TILT!
.
Please contact news @ttlt.ca or visit www.ttlt.ca to subscribe
to the TTLT electronic mailing list today.
2 The newsletter of the Thames Talbot Land Trust March 2016
t
r �Vew Inrfiati�is a FEVe1P,Qints foreste ` g' F
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" :3 r3`.L�� vE.e._:.�[a7 ` „�� ,.� .•�.P?z° ,t*, i Ev. �� 'E .=.� f``k.> ,•r" t s,r , F
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Five Points Forest was donated to the Thames Talbot Land Trust in 2009 by Al and Lil!anne
Driedger, who wanted to protect the natural features of the land in perpetuity.The 29-hectare (73-
acre) property lies on a gently rolling moraine just south of the south branch of the Thames River
between Putnam and Ingersoll, adjacent to other woodland patches.
Five Points Forest consists of mixed coniferous-deciduous upland forest and forest swamp.
White Cedar is prevalent in the wetter areas. Upiand areas contain mature White Ash, Red Oak,
Sugar Maple, American Beech, Bitternut Hickory and Black Walnut. This area of Five Points Forest
was never cleared, and its vegetation cover is well documented in Ontario Heritage Trust (OHT)
and Upper Thames River Conservation Authority (UTRCA) reports. The wetland contains several
rare orchids and there is a good understory of native plants on the property.
Five Points Forest Adopt A Patch Program
This program alms to engage stewards of the property in ecological restoration by removing
invasive species from their "patch" annually to protect surrounding habitat. This will lead to
planting of the cleared areas with native species once the invasive ones have been kicked out!
Individuals or groups of people, nature clubs, schools and other organizations can adopt one or
more 10m' x 10m patches within the forest. A training session fore those interested in
participating in the program will be held at Five Points Forest on April 23rd, 2016 from 10:00 a.m.
to 12:00 p.m. For more information, or to RSVP for the session please visit the TfLT website
at www.ttlt.ca
Five Points Forest Trail Opening Celebration
Join us on April 23, 2016 from 1:00 p.m. to 3:00 p.m. for the launch of TTLT's new Five Points
Forest Interactive Trail Guide. The event will feature welcome speeches, a light reception and a
guided hike of the property. The event will be followed by an optional garlic mustard removal
workday for those who would like to stay and learn more about the management practices for
this invasive species. For more information, or to RSVP please visit www.ttlt.ca
3 The newsletter of the Thames Talbot Land Trust March 2016
r
J
What's it
a1i The,R�a'les
What's with all the rules? In this article, Thames Talbot Land Trust explains why certain regulations
are in place on our conservation properties. First and foremost, all TTLT properties have been set
.aside for the protection of nature.
Why are some properties closed?
Several TTLT properties allow visitors on designated trails, but some are closed to the public.
Properties may be closed for different reasons. For example, sensitive habitats may be unable to
withstand human traffic. Or, if a property was donated to TTLT, the donor may have requested
access restrictions. Finally, site conditions may dictate that it is not possible to create safe hiking
trails.
Thames Talbot Land Trust Staying on the Trail
The trails on TTLT properties are the safest place for you
to walk. We have put a lot of work into establishing trail
No systems that protect sensitive habitats and yet showcase
Mot ed
lcles beautiful parts of our properties! Why would you want to
W
walk anywhere else?
Motorized Vehicles, Bicycles and Horses
Mountain Dikes, horses and motorized vehicles (including
ATVs) are all considered high impact activities in natural
areas. Impacts include erosion, soil compaction, ruts, loss
WWW.ttlt.ca of organic litter, damage to vegetation, fragmentation of
habitat, and expansion of the trail footprint. Negative
effects on wildlife and increased spread of invasive
species may also result. Trails on our properties are not designed or maintained for bicycles, ATVs
or horses. In order to provide the best protection for the natural environment, TTLT does not
permit these activities. Hiking on designated trails is the safest way to enjoy TTLT properties while
minimizing human impacts.
Keeping Dogs on Leash
When visiting TTLT properties please keep your dog on leash at all times. This rule is in place for
the benefit of the wildlife and the habitat as well as the'safety of your pet. Wandering dogs
trample vegetation, spread weed seeds, and may engage in inappropriate interactions with
wildlife. Ground-nesting birds, small mammals, snakes and salamanders may be stressed by free-
roaming dogs. So, for the health and safety of the habitat and your pet, please keep your dogs on
leash and on the trail with you.
Hunting
At present, TTLT does not allow hunting on any of our properties. In future, TTLT may decide that
hunting is an appropriate management tool under certain circumstances,
Compliance with rules related to permitted activities plays an important role in maintaining the
ecological health of TTLT properties.
4 The newsletter of the Thames Talbot Land Trust March 2016
Arnooncing TILT Volunteer Trammg
{
S �
i
Please join us for our first volunteer orientation training. This training is designed for both new
and current TTLT volunteers and will feature training on both the TILT and general stewardship
best practices. You will learn about Species at Risk monitoring and assessment on TTLT proper
ties, invasive species identification and management practices, and specific protocols and tech-
niques we use in the field. There will also be time to meet TTLT stewardship staff, committee
members and volunteers.
Please join us on April 13th, 2016 from 5:00 p.m. to 7;00 p.m. or on April 16th, 2016 from 1:00
p.m. to 3:00 p.m. Sessions will be held at the TTLT office Located at 944 Western Counties Road.
For more information, or to RSVP for a session please visit the TTLT website at www.ttlt.ca
Annual°General Meeirg'201�
The Thames Talbot Land Trust 2016 Annual General Meeting FANSHAWE PA.R
will be held on April 7th, 2016 at 7:00 p.m. at the UTRCA Wa-
tershed Conservation Centre located at 1424 Clarke Road, Lon- KiILALLY RD. *U.T.R.C.A.
don, ON.
HURON ST.
Program:
• 5:45 p.m. Light Supper (suggested donation.$10)
• 6:30 pm Social with TTLT Board of Directors &Staff
•
IE
7:00 pm Annual General Meeting
8:30 pm Adjournment
For more information, contact Dee Crilly 519.858.3442 or dee.crilly @ttlt.ca. Please RSVP for the
event if you plan to join us for supper by visiting www.ttlt.ca. Meeting information and financial
statements are available on our website www.ttlt.ca on March 17th, or from the office at 944
Western Counties Rd, London, ON N6C 6A8. Please call before visiting.
�I P�
5 The newsletter of the Thames Talbot Land Trust March 2016
COSMIC COW,,"I
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JAVA i E tIUUF�RNAT
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CHRISTINE NIMWLANo
& SPECIAL russrs
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www.thamestalbotlandtrust.ca
The Themes Talbot Land Rust is a Southwestern
works Ontario t charitable carnmu,h and ga.ration that
works to ea ricai. lane]with natural,recreational, 1 1 1J
scenle:,hfsterleaf,a generations.
uRural Value for the 7 1
benery[of Tulare generallona. - �,.,ilgf3 rl I'll bt
6 The newsletter of the Thames Talbot Land Trust March 2016
Please join TTLT volunteers for an afternoon of folk music at the Aeolian Hall on Sunday, April 10th
from 2:00 pm - 4:00 pm. This concert will feature performances from local folk musicians, an
update on TTLT initiatives and a raffle. All proceeds raised by the concert will benefit the Thames
Talbot Land Trust. Tickets $25.00 for general cabaret style seating—be sure to purchase your
tickets early to avoid disappointment!
To purchase tickets please visit the Aeolian Hall Website at www.aeolianhall.ca or the Aeolian Hall
Box office during operating hours. The Aeolian Hall is located at 795 Dundas St. London, ON. Call
519.672.7950 for more information.
� �, i ,j 33�� ��er�►��� For�� �INrldfl�► u`er� �� ����6 , F � �_,,:� a , ,{ a.
Join TTLT volunteer property
stewards for the 2016 Wildflower
Walk at Newport Forest on May
7th from 2:00 p.m. to 4:00
p.m. This expertly guided hike
�a
though the property will feature
the many beautiful wildflowers
that can be found at Newport
`x Forest.
Stay for light refreshments after the hike with the property stewards for a chance to ask questions
and hear more about the TTLT and Newport Forest. For more information, or to RSVP please Visit
the TTLT website at www.ttlt.ca
a
�, � :, ._.._..,., C.,,...., 3 r.} .5.i�.-.:z�a,�...�".'.� a.z.„ .,u.a..„�,a. x .m�m',... 'S��.�.,� ,�.._a.�Y.�:": :.�f. .,x3 u.t .. 3 .. ....t.,...a. •e ...E.,. ......
SNlI
' r Explore the trails at Joany's
4 Moods while helping TTLT clear
' debris on May 1, 2016 from 1:00
{ p.m. to 3:00 p.m. You will have
the choice of hiking the Inch Trail
,. (3.2 km) or for the keen hikers,
W the less explored Ivey Trail (6
km)! Bring loppers and work
gloves if you have them (some
.. u ,. will be provided by TTLT).
' �
Dress appropriately for the
weather and wear suitable footwear for rough terrain. For more information, or to RSVP please
visit the TTLT website at www.ttlt.ea
7 The newsletter of the Thames Talbot Land Trust March 2016
s
Beccm�e a41B �Illeriber`� r pt� ``th Camp n,r
Charitable receipts are issued for all contributions
(Reg. #86745 7475 RR0009)
Membership Donations Thapies.Tialb ot
Youth/Student(under 18): $25 - -tiric,f'ix�lst
Individual Member(18+): $80
Affillate/Group/Corporate: $100
.: Additional Donations
Donation amount:$ Total: $ !
Membership Information
Name: Please Ilse donation of
Address: towards the HawkClif Woods fly.
City/Postal Code: To enable larger gifts,the TTLT
Telephone:( ) welcomes pledges fbr up to 2 years.
Email: Contact tha TTLT Dr visit our website for
details on making a pledged gift thrDugh
You may also contribute online through our websits,or be. a series of payments.These payments
come a monthly donor and make a big impact can be by cheque or through
pre-authrorized bank charges.
Supporters'Circle(Automatic monthly donations)
Advocate$240 ($20/month) Donations can be made at
Protector$480 ($40/month) lilt r.haw kelifrwoods.ca or lfila cheque
Direct Bank Debit: payable to Thames Talbot Land Trust
i(we)authorize the Thames Talbot Land Trust to process a debit, and mailed to
in paper,electronic or other form in the amount,of $ Thames Talbot Land Trust
on my(our)account on the first day of each month beginning 1, P.O. Box 25454,
201_. London, Ontario,NSC OAR
I(we)acknowledge that we have read,understood and accepted all
the provisions set out in the Terms and Conditions for all
issued Charitable receipts are tf
www.thamestalbotlandtrust.ca.
I(we)enclose a cheque made payable to the Thames Talbot Land contributions over$20.
Trust and marked'VOID." Charity #86745 7475 R 0001
Signature(s)of Donor(s) Donor,
Date: Address:
Please mail the completed application form and cheque to:
Thames Talbot Land Trust
.........
PO Box 25054, London ON N6C 6A8
Privacy Policy _.. .
Thames Talbot Land Trust respects your privacy and will not share Phone
your personal information.From time to time we may contact you
with information about the Land Trust and its activities which we
believe are of interest to our members and supporters.For more Email.,
information about our privacy policy visit
Friends of the `
Ontario 7� Fondation
Environment Trillium ! Trillium
Foundation Foundation �l J� de rOntario
ONTARIO LAND TRUST ALLIANCE Y
8 The newsletter of the Thames Talbot Land Trust March 2016
ENV1jZot4MF
.N4T AND Ct.0407C CHAW&C CAkAVA - NOTIVICIVrION
of PoST114CO Of TWXTLE RECDVCRV 00CUMEOTS ON THE
APF.CICS 4T MISK PUBLIC. RLE&ISTILY
........... .......
From: EEP Ontario/ SAR Ontario (EC) [mailto:ec.eegontario-sarontarlo.er.@cal2ada-
Sent: March-31-16 11:09 AM
To: EEP Ontario/ SAR Ontario(EC)
Subject: Notification of posting of turtle recovery documents on the Species at Risk Public Registry
Under the federal Species at Risk Act(SARA); the Spotted Turtle is listed as Endangered; the Blanding's
Turtle (Great Lakes/St. Lawrence population), Spiny Softshell, and Eastern Musk Turtle are listed as
Threatened, and the Northern Map Turtle and Snapping Turtle are listed as Special Concern. One or more of
these turtles are known to occur within your jurisdiction.
Environment and Climate Change Canada would like to inform you that the following documents are now
available for review on the Species at Risk Public Registry (www.sararegListry..qc.La)for a 60-day public
comment period:
- Recovery Strategy for Blanding's Turtle—Great Lakes/St. Lawrence population (Emydoidea blandingh):
hftp://www.sarare-ciistry..qc.ca/document/default e.cfm?documentlD=2900
- Recovery Strategy for the Spiny Softshell (Apalone spinifera) in Canada:
hftp://www.sararegistr
yxic.ca/document/default e.cfm?documentlD=2902
- Recovery Strategy for the Eastern Musk Turtle (Stemotherus odoratus) in Canada:
hftp://www.sarare-gistry.ge.ca/document/default-e.cfm?documentlD=2901
- Recovery Strategy for the Spotted Turtle (Clemmys guttata) in Canada:
http://www.sararegistrv..qc.ca/document/default e.cfm?documentlD=2899
- Management Plan for the Northern Map Turtle (Graptemys geographica) in Canada:
"httr)://www.sarare.gist[y.gc.ca/document/default e.cfm?documentlD=2908
. Management Plan for the Snapping Turtle (Chelydra serpentina) in Canada:
hftp:/Iwww.sararegistry.cic.ca/document/default e.cfm?documentlD=2908
You may notice blacked out portions of the documents as you review them. Due to the threat of illegal
collection for turtles, we have removed references to specific locations throughout the public documents.
If you would like summaries of the recovery documents or hard copies of any full documents, or if you have
any questions or comments, please contact Victoria Leck of my staff at 416-739-4254 or
Victoria.Leck@canada.ca.
Following the 60-day public comment period, we will finalize the documents based on a review of all input
received. Once finalized, the documents can be amended at any time if significant new information is brought
forward.
Your input can help to improve the recovery documents. We look forward to receiving your response and
hearing your thoughts about these recovery documents.
Sincerely,
Cdv,01,P- Le-maq
P-egionw D;Pc-ro(-
1
C'ann-CAIrLiN
MUid t IFf7Tf?OF'M-;T ELGIN
APR 9 1 2016
Rodney Driving Club
Box 201 Rodney ON NOL 1CO
April 4,2016
To West Elgin Council
Councillors;
The Rodney Driving Club has been in existence and has operated at the Rodney Fairgrounds since
1958.Our mandate Is"to further the sport of harness racing and to encourage the ownership and
training of Standardbred horses for racing purposes. To that end,we have maintained the barns and
the track at our expense and we have kept the facilities swept and the surrounding areas clean..We
patronize the local feed and tack shops,farriers,equine therapists and snow plow operators.Some
members make their living racing their horses while others are In the business part-time.
Many high-calibre race horses have called Rodney Fairgrounds their home.While they are too
numerous to mention,horses currently in the barns include insincerity,a pacing mare who has so far
earned over$225,000 for her owner/trainer Bill Hamm and Colorado Buck,a pacing colt who made
$30,000 in 2015 for owner/trainer Doug Schweitzer as well as over$12,900 for him so far this year.
One of the major keys to the success of our horses is being able to get them out of their stalls as often
as possible and it is for that reason that the Club is asking to use the Sand Ring.Horse people know
that the longer a horse can run and play outside of its stall,the happier it is and the smaller the risk of
It developing either colic or ulcers,both of which can.be very serious.We have constructed,at our
own expense,a small paddock beside the track but,because of its size only one horse at a time can be
put in it and there is not much room for that horse to be able to run.
We have asked to use the Sand Ring as it will accommodate more than one horse at a time,allow
them to run and play together and generally permit more horses to be outside mare often.The horses
will keep the ground packed and the weeds gone,eliminating the need for Parks&Rec to do so.
It was noted that Council did not support the construction of an outdoor skating rink this past winter
because of concerns that It would not be used.The Sand Ring was built for horses,to be used by
horses.it was financed with public funds,built by municipal employees and sits idle over 360 days a
year.Most of the members of the Rodney Driving Club are residents of West Elgin and we respectfully
request to be allowed the use of this facility for our horses.
Thank you for your consideration.
Allan Howard
Secretary,Rodney Driving Club
Minister Ministre delegu6
Responsible for aux Affaires des
Seniors Affairs personnes a9des
e Floor 6®Atage
400 University Avenue 400,avenue University
Toronto ON M7A 2R9 Toronto ON M7A 2R9 Ontario
Tel.:(416)314-9710 TLI.: (416)314-9710
Fax:(416)326-4787 Tdldc.:(416)325-4787
March, 2016
Dear Friends,
June marks the 32nd anniversary of Seniors' Month in Ontario. To recognize the important role
seniors play in our communities, we will be celebrating this year under the theme of,"Seniors
Making a Difference."
It's a fitting theme,given how our seniors have built our communities and continue to contribute
their time and talents today in many ways.
I would like to encourage you to work with your MPP(s)and municipalities to host Seniors' Month
events in your community. We would be happy to help you promote your event on the Ontario
Seniors' Secretariat website and via social media. Please send your event details to
infoseniors ontario.ca.
I have asked municipalities to proclaim June as Seniors' Month, and encourage you to support your
municipality in recognizing seniors in your community.
Last year we introduced Twitter to our seniors and we were impressed by their enthusiastic response
to our online campaign. We plan to do more in 2016! Follow us &OntSeniors.
I would also like to remind you of our publication called"A Guide to Programs and Services for
Seniors in Ontario",which features information on provincial and federal programs and services
available for seniors. The Guide is available free of charge in English, French and 14 alternate
languages and can be found on our website at: www.ontario.ca/seniorsp-uide. If you would like to
order copies,please visit www.ontario.ca/publications or call 1-800-668-9938.
For more information on these programs and other supports for seniors,you can visit
www.ontario.ca/seniors.
Thank you for your consideration and for your commitment to honour our seniors.
Sincerely,
Mario Sergio,Minister
II V
Ministry of Community Safety Ministere de la S6curitd communautaire
and Correctional Services et des Services correctionnels r
Policy and Strategic Planning Division des politigves et de la •���
Division planificationstratdgique '�� Ontario
Office of the Bureau du sous-ministre
Assistant Deputy Minister adjoint
25 Grosvenor Street 25,rue Grosvenor
9`h Floor 98 dtage
Toronto ON WA 1Y6 Toronto ON M7A 1Y6
Tel: 416 212-4437 T61. : 416 212-4437
Fax:416 212-4020 Tdift. :416 212-4020
DATE: April 7, 2016
SUBJECT: Extension of closing date for written submissions on the Strategy for a
Safer Ontario
On February 12, 2016, we announced the launch of consultations for the Strategy for a
Safer Ontario, the province's new blueprint for effective, sustainable, and community
based policing.
As part of these province-wide consultations, MCSCS sought your input into the
development of the Strategy and invited representatives from your organization to
attend regional consultation sessions to discuss:
• Community Safety and Well-Being plans, a new integrated and collaborative
approach to community safety,
• Improving interactions between police and vulnerable Ontarians, including
enhancing frontline responses to those in crisis,
• Modernizing what police do,
• Enhancing accountability and oversight of police services, and
• Training and education requirements for police officers.
The Ministry values your input and participation on this important initiative. We have
heard from a number of organizations that they would like more time to provide written
submissions. To this end, MCSCS is extending the deadline for submissions from
April 8th, 2016 to April 29th, 2016. Input on the Strategy can be submitted via the
online discussion document available at htt s://www.ontario.ca/ a e/strate -safer-
ontario-public-discussion-paper and/or electronically to MCSCSinput,S-ontario.ca.
Thank you in advance for your time and input. We look forward to hearing from your
organization.
Sincerely,
Original Signed
Debbie Conrad
Assistant Deputy Minister
Page Iof1
' Lakeshore ,!
TOWN OF LAKESHORE
419 Notre Dame St.
Belle River, ON NOR 1AO
March 11, 2016
Via Email
To: All Municipalities in the Province of Ontario
RE: ONTARIO MUNICIPAL BOARD SIMPLIFIED PROCESS
Please find attached the resolution approved by the,Council of the Town of
Lakeshore at their Regular Council meeting held on March 8, 2016
Should you have any questions or concerns regarding this matter, please do not
hesitate to contact me.
Yours truly,
Mary Masse
Clerk
Attachment: Resolution of Lakeshore Council
MM/km
Ph: 519-728-2700 Fax: 519-728-9530 'toll: 1-877-249-3367
www.lakeshore.ca
1�44 4�w�
Lakeshore
TOWN OF LAKESHORE
419 Notre Dame St.
Belle River, ON NOR 1A0
Councillor Wilder moved and Councillor McKinlay seconded:
WHEREAS municipalities in Ontario invest a significant amount of
time and resources into developing and updating their Official Plan;
and
WHEREAS the Official Plan of a municipality in Ontario, is ultimately
reviewed and approved by the Province of Ontario;and
WHEREAS it is within the legislative purview of a Municipal Council
to approve Official Plan amendments or Zoning By-law changes that
better the community or fit within the vision of their Official Plan;and
WHEREAS it is also within the legislative purview of a Municipal
Council to deny Official Plan amendments or Zoning By-law changes
that do not better the community or do not fit within the vision of
their Official Plan;and
WHEREAS planning decisions of a Municipal Council may be
appealed to the Ontario Municipal Board ("OMB"), an unelected,
appointed body that is not accountable to the taxpayers of that
municipality; and
WHEREAS there is a significant expenditure of time and resources
associated with defending decisions of a Municipal Council to the
OMB, the full cost of which is borne by that municipality and
ultimately the taxpayers of that municipality;
NOW THEREFORE BE IT HEREBY RESOLVED THAT that the
Government of Ontario be requested to establish a . simplified
process within the OMB ("OMB Simplified Process"), whereby
planning decisions of a Municipal Council, made on the basis of
upholding their Official Plan, may be appealed at no cost to that
municipality;and
BE IT FURTHER RESOLVED THAT that the Government of Ontario be
requested to require the OMB to uphold any planning decisions of a
Municipal Council, if they are made on the basis of upholding their
Official Plan, unless through the OMB Simplified Process, they are
Ph: 519-728-2700 Fax: 519-72 8-9530 Toll: 1-877-249-3367
www.lakeshore.ca
found to be contrary to the processes and rules set out in legislation;
and
BE IT FURTHER RESOLVED THAT a copy of this Motion be sent to
the Honourable Kathleen Wynne, Premier of Ontario, the Honourable
Ted McMeekin, Minister of Municipal Affairs and Housing, the
Honourable Patrick Brown, Leader of the Progressive Conservative
Party, the Honourable Andrea Horwath, Leader of the New
Democratic Party, and all MPPs in the Province of Ontario;and
BE IT FURTHER RESOLVED THAT a copy of this Motion be sent to
the Association of Municipalities of Ontario (AMO) and all Ontario
municipalities for their consideration,
Motion Carried Unanimously
1
l
AL
An
Rili
e
Are you a resident of Elgin County or St. Thomas and studying at a
post!-secondary institution in Canada in a discipline related to
agriculture?
You may be eligible for the International Plowing Match Legacy
Agricultural Scholarship!
FOR MORE INFORMATION AND HOW TO APPLY
Call (519) 631 -1460 ext. 180
or visit
www,elgincounty.calipmscholarship
Deadline to Apply May 1 5th �- j
a�P taGu� �e
The Corporation of the Town of Tillsonburg
April 04, 2016
VIA Email
To: Southwestern Ontario Municipalities t
RE: MEMORANDUM -OPAL Request for Resolution
Please find attached the resolution approved by the Council of the Town of Tillsonburg
at their Regular Council meeting held on March 29, 2016.
Should you have any questions or concerns regarding this matter, please'do not
hesitate to contact me.
Sincerely,
Donna Wilson
Town Clerk
Attachment: Resolution of Town of Tillsonburg Council
Tsraw
I
I
CORPORATE OFFICE
200 Broadway,Tillsonburg,Ontario,N4G 5A7,Telephone#(519)842-6428,Fax#(519)842-9431
Web: www.town.tiUsonbur2,9n'.ca
- i
i
3
f
Moved By: Councillor Esseltine Seconded By, Councillor Stephenson
WHEREAS the Town of Tillsonburg supports Oxford County's Sustainabllity Plan
I
including the Zero Waste objective by 2025; i
AND WHEREAS Tillsonburg stands united with Oxford County in declaring the
county and its municipalities unwilling hosts to garbage from areas beyond their
municipal boundaries;
AND WHEREAS all local governments need to take responsibility for waste
created within their borders while avoid the exportation of waste to other
municipalities;
AND WHEREAS any and all regulations, practices and best available technologies
shall be used to reduce the generation of waste and ultimately to ensure the
elimination of the movement of waste across municipal borders and its resulting
impact on the health of area residents and the environment;
THEREFORE be it resolved, That the Town of Tillsonburg endorses the material j
as presented by the Oxford People Against Landfill(OPAL.) delegation on March
14, 2016;
THAT the Town strongly encourages the Province and other private and public
sector partners to ensure waste generation is minimized and stays within the
municipal area where it is generated, and finally;
I
I
THAT a copy of this Resolution be forwarded to Premier Kathleen Wynne,
Minister Glen Murray(MOECC), MPP Ernie Hardeman, Southwestern Ontario
municipalities, the County of Oxford, and OPAL.
Motion Carried
CORPORATE OFFICE
200 Broadway,Tillsonburg,Ontario,N40 5A7,Telephone#(519)842-6428,Fax#(5 19)842-9431
Web: www.town.tillsonbur .on.ca
�-1
Ministry of Citizenship, Minist4re des Affaires civiques,
Immigration and International de I'Immigration et du Commerce
Trade International
Minister Ministre
6t�'Floor 6e dtage
400 University Avenue 400, avenue University Ontario
Toronto ON M7A 2R9 Toronto ON M7A 2R9
Tel.: (416)325-6200 Tdi.: (416)325-6200
Fax: (416)325-6195 TM&c.: (416)325-6195
March 2016
Dear Friends,
It is my pleasure to invite you to submit a nomination for the Lincoln M. Alexander
Award.
Each year, the program recognizes up to three (3) youth who have demonstrated
exemplary leadership in contributing to the elimination of racial discrimination in
Ontario. Recipients will receive a cash prize of$5,000 and a framed certificate.
To make a nomination;
1. Visit ontario.calhonoursandawards and click on the Lincoln M. Alexander Award
link.
2. Download the appropriate PDF nomination form.
3. Read the eligibility criteria and instructions carefully.
4. Fill out the form and submit it with your supporting material. Instructions for
submitting your package can be found on the website.
The deadline for nominations is May 31, 2016
Please take this opportunity to acknowledge a young person from your school or
community who has made an important contribution to eliminating racial discrimination
in Ontario.
If you have questions or require a copy of the nomination form to be mailed to you,
please send an email to ontariohon_oursandawa,rdsO-ontario.ca or call 416 314-7526,
toll free 1 877 832-8622 or TTY 416 327-2391.
Thank you for taking the time to consider a deserving young Ontarian for the Lincoln M.
Alexander Award.
Yours truly,
Michael Chan
Minister
rf�4i 6 0 �
�0 0 ONTARIOr
ASSOCIATION
s OF FIRE CHIEFS
��"g oH`��• Leading innovation and excellence in public and life safety
March 4, 2016
Dear Mayor and Members of Council,
RE: OAFC 2016 Municipal Officials Seminar: The Essentials of Firefighting and Firefighting 101
Saturday, April 30th and Sunday, May 1st
The Ontario Association of Fire Chiefs Municipal Officials Seminar, The Essentials of Firefighting and
Firefighting 101 offers municipal officials and staff the opportunity to understand the challenges of the
fire service and its importance in their communities.
This two-day session includes customized presentations that will provide you with essential information
and knowledge about the fire service. The highlight of the program is our interactive, hands-on fire
training experience that you will not forget.
On Saturday and Sunday morning, you will hear from informative speakers on topics specifically
designed for municipal officials. This year's agenda highlights include:
• How Legislation Impacts the Delivery of Fire and Emergency Services in Your Community,
presented by Deputy Chief Jim Jessop, Toronto Fire Services and former Ontario Fire Marshal.
• Legal Responsibility and Liability of the Municipality and the Fire Service, presented by Julia
Nanos, Hicks Morley.
• Councillor or Fire Chief....Who are You? presented by Rob Browning, Chief Administrative
Officer for the Township of North Kawartha and part-time Executive Director for the Eastern
Ontario Emergency Training Academy.
• Keynote Presentation: The Lac-Megantic Rail Disaster, presented by Fire Chief Denis Lauzon,
Lac Megantic, Quebec.
• Keynote Presentation: Civil Unrest: A Real Threat to Public.Safety- Baltimore Riots Lessons
Learned, presented by Assistant Chiefs Jeffrey Segal and Mark Wagner, Baltimore City Fire
Department.
On Saturday afternoon, attendees will slip into bunker gear and experience firsthand the job of a
firefighter by participating in a live fire training session including a simulated search and rescue, vehicle
extrication exercise and extinguishing a fire! This program has been specifically designed for
municipal officials by the Greater Toronto Airport Authority Fire Department. Previous attendees who
have participated in this seminar have repeatedly said that it was one of the best seminars and training
sessions that they had ever attended! Past attendees included mayors, councillors, chief administrative
officers, directors and government officials.
On Sunday afternoon you have the opportunity to visit the OAFC 2016 Trade Show- the largest fire
and emergency service show in Canada. You and your fire chief will be able to see a wide variety of
fire vehicles and equipment, talk directly to suppliers and manufacturers and gain valuable information
that can assist in your purchasing decisions.
520 Westney Rd. S.,Unit 22 Ajax ON L I S 6W6 'M 905-426-9865 M 1-800-774-6651 A 905-426-3032 P www.oafe.on.ca
ONTARIO
4
s
ASSOCIATION
OF FIRE CHIEFS
Leading innovation and excellence in public and life safety
In the evenings, there are networking functions included in your registration package encouraging you
to interact with your colleagues and special guests. Ladders Up Reception in support of the Canadian
Fallen Firefighters Foundation is held on Saturday and the Ontario Association of Fire Chiefs annual
Memorial Service and Reception is held on Sunday.
The seminar takes place at the Toronto Congress Centre at 650 Dixon Road, Toronto, Ontario on
Saturday, April Wh and Sunday, May 1$t. The main seminar hotel is the Crowne Plaza Toronto Airport
Hotel located at 33 Carlson Blvd, which is only a few minutes away from the Toronto Congress Centre.
A shuttle will be doing continuous loops from the hotel to the congress centre all throughout the
seminar ensuring a convenient experience for all guests.
The early bird rate for the OAFC 2016 Municipal Officials Seminar is $310.00 plus HST. The seminar
includes customized educational sessions on Saturday and Sunday morning, a once-in-a-life-time, live
fire training exercise, the OAFC 2016 Trade Show, breakfast, lunch and coffee breaks on both days, an
invitation to the Ladders Up Reception on Saturday and the Memorial Service and Reception on
Sunday. The registration rate increases by $100 after April 15, 2016, so register early and save.
If you have any questions about the program, I encourage you to contact the OAFC board office at 905-
426-9865 and speak to our planning team. In addition, please visit our website at
www.oafc.on.ca/event/oafc-2016-attendees to view seminar details, the agenda, speaker and
presentation overviews, trade show information, location and to register.
The Ontario Association of Fire Chiefs looks forward to welcoming you to the 2016 Municipal Officials
Seminar. We hope that you will consider attending and participating in this educational and unique
event.
Yours truly,
M. D. (Matt) Pegg
President
"The politicians live fire training session is something that all municipal politicians with fire services should attend.
I can't say enough about how much respect for fire services this session gave me".
Dennis Lever, Mayor of Puslinch, Ontario
"The politicians'agenda was most informative and very interesting. The fire training session gave me some
appreciation for what firefighters must endure. All information sessions were excellent and some could be longer
to discuss issues more in-depth. The special speaker, Dr. David Griffin was amazing...riveting. What an
experience. What an eye-opener" Gerry Last, Councillor, Township Leeds and the Thousand Islands, Ontario
This was a very good experience that 1 feel all politicians should at least attend one time throughout their term.
You get a different perspective on what firefighters have to deal with on a day-to-day basis and develop a new
respect for when they ask us for what they need. It doesn't take long to realize the asking is because it is needed
and not just a nicety that would be great to have! 2015 Municipal Official Attendee
520 Westney Rd.S.,Unit 22 Ajax ON LIS 6W6 �M 905-426-9865 '9 1-800-774-6651 A905-426-3032 ;;www.oafc.on.ca
Minister Mintstre d6 ftu6
Responsible for aux Affaires des
Seniors Affairs personnes Agdes
6t'Floor 60 6tage
400 University Avenue 400,avenue University
Toronto ON M7A 2R9 Toronto ON M7A 2R9 Ontario
Tel.:(416)314-9710 T61.: (416)314-9710
April 2016
Dear Friends,
It is my pleasure to invite you to submit a nomination for the Senior Achievement Award.
Each year, the program recognizes extraordinary seniors who,after the age of 65, have made
significant contributions to their community and/or province.
To make a nomination:
1. Visit ontario.ca/honoursandawards and click on the Senior Achievement Award link.
2. Download the appropriate PDF form.
3. Read the eligibility criteria and instructions carefully.
4. Fill out the form and submit it with your supporting material. Instructions for submitting
your nomination can be found on the website under the"How to Nominate" section.
The deadline for nominations is June 15,2016.
Did you know that June is Seniors' Month in Ontario? This year's theme is "Seniors Making a
Difference." Take this opportunity to showcase how seniors are making a difference in your
community! For more information about Seniors' Month, visit ontario.ca/seniorsmonth.
If you have questions or require a copy of the nomination form to be mailed to you, contact the
Ontario Honours and Awards Secretariat:
Email: ontariohonoursandawardsgont
Phone: 416 314-7526
Toll-free: 1 877-832-8622
TTY: 416 327-2391
Thank you in advance for taking the time to consider putting forward the name of a special
senior in your community.
Sincerely,
The Honourable Mario Sergio
Minister
rIONOURS
D T-11
How to Write a Compelling Nomination
Who deserves an honour or an award?
Ontario's medal and recognition programs celebrate the people who make our province a better
place to live.
The programs acknowledge outstanding achievements in education, health care, business,
science and medicine, community service, the arts, and many other fields. Three programs
specifically honour first responders for superlative acts of courage and bravery. Volunteer award
programs recognize the contributions of volunteers of all ages.
There are always fewer honours and awards than people who deserve them. Because
receiving honours and awards are so rare, they are reserved for people:
• who have achieved excellence in their field and/or made significant, observable changes
or accomplishments;
• whose work has benefited the people of Ontario or anywhere in the world in their field or
activity.
If you think your nominee demonstrates these criteria and that their contribution stands out from
other people's, please consider nominating them for one of our medal and recognition programs.
How do I write a compelling nomination?
In order for your nomination to stand out against the many others we receive, you must explain and
include evidence and clear examples of what makes your nominee so exceptional.
Don't just say your nominee is outstanding — prove itl
It's important to use specific and concrete examples to illustrate how your nominee meets each
of the eligibility and award criteria. Provide examples of how your nominee has demonstrated
outstanding character and is a deserving candidate for the honour or award.
Show how they have:
• encouraged and exemplified the virtue of good citizenship;
• touched or enriched the lives of others, particularly those who are vulnerable or less able to
help themselves;
• shown ongoing initiative, leadership and dedication;
• devoted themselves to sustained and selfless voluntary service;
• earned the respect of their peers and become a role model in their field;
• demonstrated innovation or creativity in delivering lasting results.
A compelling nomination should also describe as vividly and precisely as possible the difference
your nominee's contribution has made and show why it has been important. Include details such
as:
• how were things before the achievement;
• what knowledge your nominee had of the situation and what actions they choose to take;
• the scale of the achievement and whether it is completed or ongoing;
• the achievement's sustainability and impact on the community or province and how it has
enriched the lives of others;
• what made this an outstanding achievement— indicate any extraordinary circumstances
or challenges the nominee faced (include statistics or historical background if applicable);
what makes your nominee different from others doing the same thing?
Here is an actual citation that illustrates how a nominee has demonstrated outstanding character
and meets many of.the criteria mentioned above:
"He has made a measurable impact over the past 10 years as a passionate advocate for all
those afflicted with cancer, especially Ontarians. His volunteer activities are as varied as his
skills, and they include: working with new patients to help them understand and overcome
the fear of their diagnoses; assisting new patients with understanding the administrative
nuances of the medical system in Ontario; public speaking about the benefits of cancer
research in Ontario; and simply acting like a friend to those who are most in need of one...
He has also directly and personally raised more than $250,000 for cancer research as a
participant in an annual cycling event. He has also frequently been asked to speak at
presentations to the Toronto business community as well as to appear as the subject of a
variety of media-related fundraising material —each of which has encouraged thousands
and thousands of other financial contributions to cancer research in Ontario... His
contribution to others becomes all the more impressive when you consider the many
personal health challenges that he himself has endured over the years."
It is achievements and effects of this kind and scale that deserve an honour or award and that will
convince a selection panel to consider your nominee. For more examples of strong citations, visit
the last section of this guide.
`'
Give different perspectives - don't tell the same story three times!
In addition to the description of the achievement, we also require testimonial letters from two
individuals (other than the nominator) who support the nomination. These testimonial letters are
an integral part of the nomination process, since they help to paint a complete picture of your
nominee and what they have accomplished.
The testimonial letters should:
+ be written by individuals who know the nominee well enough to be able to talk about the
impact of their achievement from first-hand experience;
+ be current and written specifically for the honour or award you are nominating for;
+ provide various examples from a range of views and perspectives.
The testimonial letters should not:
+ simply state that the authors support the nomination —they need to provide more
information about the nominee and their achievement.
Here is an example of three actual citations written about the same nominee, each from a
different perspective:
"I was quite impressed by her maturity and dedication at the tender age of eleven. She is
now 17, still visits us on a regular basis and has [organized] numerous fundraising events
for the CNIB on behalf of our daughter." — Parent
"I have never, in 36 years of teaching, encountered a young person so prepared to
immediately assume a leadership role when a need arises." — Teacher
"She has truly inspired me to become more involved in the community, reach out to those
who are not as privileged as ourselves, and share our talents with those around us in
order to make a positive change in our community and our world. I am merely one of the
many lives that she has influenced throughout her daily life." -- Fellow Student and Friend
Note: It is often perceived that a testimonial letter written by an influential or high-profile
individual will automatically give it more weight; however this is not the case if the letter does not
specifically address the nominee's merits.
Keep it simple.
Remember that longer doesn't necessarily mean better. When presenting your nominee, keep
your explanations clear and to the point while ensuring there is enough information for the
selection panel to make their decision.
.� 11-1 IC ,12i�i):JI' i.. :`.'3 i .'g 7or, '.:11.._f - 4r-.i-_r,^.i _. ,.. •—
How do I find the right words to present my nominee?
Strong nominations will often include persuasive nouns such as:
• determination • commitment • respect
• drive • sustainability • recognition
• innovation • creativity • selflessness
• impact • mentor • performance
• visionary • teamwork . leadership
• pioneer • hidden hero • role model
adjectives such as:
• trusted • generous conscientious
• dedicated • inspirational incomparable
• persuasive • passionate exemplary
• resourceful • enthusiastic • fair
• persevering • sympathetic . admired
• unflustered • supportive • vibrant
• positive • articulate • diligent
and phrases such as:
• making a difference
• succeeding against the odds
• going over and above
• mentor and role model
• overcoming obstacles.
What shouldn't I do?
Selection panels evaluate nominees' merits based on the information provided to them. That is
why only the strongest and most compelling nominations often result in an honour or an award.
There must be enough convincing information in the nomination package to make a good case.
Therefore your nomination should not be:
• an extended CV or resume;
• a list of educational achievements or transcripts;
• a list of appointments, awards or posts;
• a job description showing what the person has been hired to do.
Because weaker nominations often list these things, a regular complaint from selection panels is
that the nominee was "simply doing their job" or "nothing exceptional was demonstrated".
Instead, you should describe what is outstanding about your nominee's achievements and show
memorably and persuasively how and where they have made a difference.
Ready to nominate?
We hope that you have found this guide useful. If you are now ready to nominate someone:
• Visit ontario.calhonoursandawards and click on the program you're interested in.
• Download the appropriate nomination form for that program.
a Read the eligibility criteria and instructions carefully.
• Prepare in advance and give yourself(and your testimonial letter writers) lots of time to
complete the nomination package before the deadline.
• Fill out the form and gather your testimonial letters as well as any additional materials, if
applicable.
• Submit your nomination package before the deadline. Instructions for submitting your
nomination online or by post can be found on the website.
Remember that nominations are accepted all year, so if you miss the current deadline,
eligible nominations will be considered in the following year.
Questions?
If you have any questions or require additional information, please visit our website or contact us:
Ontario Honours and Awards Secretariat
400 University Avenue, Ott, Floor
Toronto ON M7A 2R9
Email: ontariohonoursandawards @ontario.ca
Phone: 416 314-7526
Toll-free: 1 877 832-8622
TTY: 416 327-2391
How to Write Nominations - Some Examples
Here are some disguised examples from persuasive citations:
"He organized the Student Activist Association to reach out to other newcomer students and his
desire was to give an opportunity to newcomer students to experience community engagement in
Canada to gain their self-esteem and confidence. I was impressed by his altruism in promoting
social justice issues in a broader level and engage many newcomer students who are marginalized
in the school. I consider this initiative as a tangible step where he created a framework and a forum
for marginalized students to get involved and it has a lasting impact. This is very important since
our school is home to a diverse student population."
➢ This nominee has taken the initiative to do something to help his community. He has
identified a need and started something from scratch to make things better for others, and
his work has had a lasting impact on his peers, his school and his community.
"Her roots run deep as a newcomer who fled Honduras after her husband's disappearance, torture
and murder. From this tumultuous beginning as a refugee in Canada, she has made a commitment
to ease the transition for newcomers to Canada... Her 21-year tenure at the health centre has
afforded much success in welcoming, supporting, advocating, and mentoring new arrivals to
Canada. She spearheaded the Multicultural Health Department at the health centre, when there
was no avenue for newcomers to access primary care. Her department provided cultural
interpretation services and peer support to newcomers from several countries looking to settle in
her area. Over the years, her work has contributed to the successful transition of thousands of
families and individuals."
This nominee has touched and enriched the lives of newcomers, who are particularly
vulnerable when they first arrive in Canada. Her initiatives have demonstrated lasting
results and impacted thousands of individuals in her community.
"Once she moved on to high school, her commitment to raising funds and awareness on behalf of
CNIB continued through an organization she founded... In her junior year, she announced her
ambitious intention of organizing an annual school gala...CNIB received a cheque for$2,000 as a
result of this event, which is a tremendous contribution... She and two of her friends offered to
volunteer their time at our one-week summer camp for[blind] children in 2009 and 2010, putting in
over 70 hours each... I would estimate that she has completed approximately 600 hours [of
voluntarism] over 6 years (including direct time spent and time she has spent organizing events to
raise funds and awareness..."
This nominee clearly exemplifies the virtue of good citizenship and has gone over and
above simply volunteering her time with a charitable organization. She has shown
exemplary initiative and leadership skills by founding a group within her school to raise
funds and awareness and organizing numerous fundraising activities and events. Her
dedication and achievement has been impressive (with 600+ hours of service) and ongoing
(for over 6 years).
II "She set about fundraising for a children's orphanage in South Africa, one of the worst-hit countries
in the AIDS epidemic, In 2004, she visited and volunteered for a month at the orphanage.
Disregarding the risk of infection for herself, she fed and comforted the babies and children with a
human warmth that few of them would have otherwise experienced."
This nominee is voluntarily helping others beyond her community and in doing so has
helped and made life better for many who are vulnerable.
"She has subtly and effectively altered the face of Canadian literary culture over a period of 59
years. First, she was a potent force in fostering the study of Canadian literature in nigh school and
university courses during the late 50s and early 60s, before it was regarded an acceptable field for
serious study. Second, in 1975, she co-founded an academic journal which established Canadian
criticism of Canadian children's authors, helping this fledging field develop. Third, she has changed
how we read early Canadian women writers —especially L.M. Montgomery, who is now seen,
thanks to [the nominee's] work, as a powerful international influence. Finally, she has served as a
role model and mentor for several generations of Canadian women who aspired to professional
careers. There is no question that she has made a huge difference in many aspects of what now
constitutes Canadian "literary history", as well as in broader aspects of Canadian culture. She has
always been Ontario based, but her work ranged far beyond."
➢ This nominee has achieved excellence in her field of work and made significant, observable
changes to the Canadian literary landscape. She has broken many barriers and touched
and enriched the lives of many generations of Canadian writers by serving as a role model
and mentor. The scope of her work has extended beyond the province and influenced
p Y
writers and scholars at an international level.
"When she was in Grade 10 history class, she openly discussed her Metis heritage with her
classmates. Because she is such a positive role model, this created a ripple effect among our
Native Communities. Many parents chose to send their children to [our school] even though we are
not their home school... Due to the increase of [our school's] Native population, we have
developed a strong bond with our Native Cultural Resource Centre... Her recent work with
"Residential School Experience has enriched the Grade 10 Canadian History curriculum. She has
actively researched documents and resources that would support the curriculum. She has
graciously donates these to the school, leaving a legacy of information and support for future
Native students."
This nominee has inspired her entire community through her pride in her heritage. Her
initiative to learn more about her culture and share these learnings with her peers and
teachers has directly influenced the curriculum that is now being taught in her school and
created strong ties with the local Native cultural resource centre. This nominee has left a
lasting, sustainable legacy within her school, the Native community and the community at
large.
-•f`i cli" ji;t:l..;!' l:i'. - 1 '�i �=:.:1. :i'' 1' .. _i 1."i _ _
.........
From; Kelly Brasil [rnailio:kelly 1363@hotmail.com]
Sent: April-10-16 3:09 PM
To: westelain@westelgin_net
Subject: West Lorne Optimist 21st Annual Car Show
April 10, 2016
Municipality of West Lorne
Once again the Optimist Club of West Lorne is sponsoring the annual Car Show on July 3rd, 2016 at Miller Park
in West Lorne.
In.the past you have kindly allocated $300.00 to this project. We would sincerely appreciate your
financial assistance again this year. Without your help we could not afford to do this event.
Respectfully yours
Kelly Brasil
Optimist Club of West Lorne
Kelly Brasil
AVIV
Independent Sales Representative
TEL: 519-768-3554
CELL: 519-319-1921
kelly 13639hotmail.com
i