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April 28, 2016 MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING APRIL 28, 2016 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING ----------------------------------------------------------------------------------------------------------- DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al — A11) April 14, 2016 Council *April 14, 2016 Public Meeting 2016 Draft Budget BUSINESS ARISING FROM MINUTES DELEGATIONS (B1 - 132) 10:00 a.m. Public Meeting - Zoning By-law - South West Part of Lot 1, Concession 2 Western Division (Regular Baptist Church of Canada) (B1, C9a). 1:30 p.m. Elgin County - Elgin County Warden and West Elgin Mayor Bernie Wiehle and C.A.O. Mark McDonald - Presentation REPORTS (C1- C10) 1. ROADS a) `Monthly Report b) *Report - Sale of 1993 International Truck c) *Report - Backhoe Purchase 2. RECREATION/EMERGENCY MANAGEMENT a) *Report - Request Closing of Kerr Road, from Pioneer to Marsh Line, and Marsh Line from Kerr to Graham Street, on May 15, 2016. *Enclosed April 28, 2016 ............. Page 2 b) *Report - Installation of Acoustic Panels in the Recreation Centre 3. WATER DISTRIBUTION SYSTEM 4. WASTEWATER a) `Report - Rodney Wastewater Treatment Plant Operations Report - First Quarter 2016 b) *Report - Rodney Wastewater Treatment Plant Operations Report - First Quarter 2016 5. BUILDING 6. BY-LAW ENFORCEMENT 7. DRAINS 8. ADMINISTRATION a) Report - 2016 Budget (motion to receive report presented to Council dated April 14, 2016) b) *Report =2016 Municipality of West Elgin Budget - Final c) *Report - Deputy Chief, and Station Chief Appointments d) *Report - Sand Ring Rental e) 'Report - Request from the Driving Club 9. PLANNING a) *Report - Zoning By-law Amendment Application for the Regular Baptist Church of Canada. 10. ACCOUNTS CORRESPONDENCE (D1 - D10) COUNCIL CONSIDERATION - ACTION RECOMMENDED: 1.* Stewardship Ontario - Industry Funding for Municipal Blue Box Recycling; 2.* Haliburton-Kawartha Lakes - Brock - Request for support of a resolution regarding Anti-Human Trafficking Task Force; 3.* County of Elgin -April 12 - Council Highlights; 4.* Minister of Labour - Bill 163 - Support Ontario's First Responders; April 28, 2016 ............. Page 3 5.* MPAC - Brenda Slater- Assessment of Renewable Energy Installation; V County of Elgin - Economic Development Newsletter; 7.* Royal Canadian Legion - West Lorne Branch 221 - Request for Tax Exemption for 2016; RECOMMENDED TO ACCEPT & FILE: 8. AMO • Watch File -April 14, 2016; • Watch File -April 21, 2016; 9. Township of Warwick - Endorsement of the Municipality of Bluewater`s resolution for Physician Recruitment; 10. Township of South Frontenac - Endorsement of the Township of Georgian Bay's resolution for No Wake restriction on Ontario's navigable waters. BY-LAWS: By-law No. 2016-30 Rezoning - South Part of Lot 1, Concession 2 Western Division (The Regular Baptist Church of Canada) By-law No. 2016-31 2016 Budget and Rates By-law No. 2016-32 Appointment of West Elgin Deputy Fire Chief By-law No. 2016-33 Appointment of Fire Station #1 Station Chief By-law No. 2016-34 Appointment of Fire Station #2 Station Chief By-law No. 2016-35 Authorize Signing of Agreement - Treasury Services MINUTES (E1 - E4) February 16, 2016 West Elgin Recreation Committee March 8, 2016 West Elgin Arena Board April 12, 2016 West Elgin Arena Board April 19, 2016 West Elgin Recreation Committee NOTICE OF MOTION OTHER BUSINESS (G1 - G2) 1. Council Announcements 2. Closed Session • Personal matters about an identifiable individual (M.A. s.239 (2)(b)). CONFIRMING BY-LAW April 28, 2016 ............. Page 4 ADJOURNMENT NEXT MEETINGS: May 12, 2016 Council May 26, 2016 Council Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS APRIL 14,2016 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Joe Seman, Jonathan Wolf, Richard Leatham STAFF PRESENT Scott Gawley, C.A.O.-Clerk-Treasurer Spencer Pray, Deputy Clerk Jeff Slater, Parks&Arena Superintendent-Fire Chief ALSO PRESENT Cindy Sigurdson, Ontario Clean Water Agency CALL TO ORDER The Mayor called the meeting to order 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None declared. ADOPTION OF AGENDA RES. NO.1 Moved by Bodnar Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin approves the agenda for April 14, 2016 as printed and circulated with the following addition; By-law No. 2016-28 Authorize Agreement-Landfill Monitoring DISPOSITION: Carried APPROVAL OF MINUTES RES, NO.2 Moved by Seman Seconded by Leatham RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated; March 24, 2016 Council March 31, 2016 Special Meeting April 7, 2016 Special Meeting DISPOSITION: Carried BUSINESS ARISING FROM MINUTES A delegation from Elgin County-Elgin County Warden and West Elgin Mayor Bernie Wiehle and Elgin County C.A.O. Mark McDonald are scheduled to present to the West Elgin Council at the April 28, 2416 Council Meeting at 1:30 p.m. DELEGATIONS 11:00 a.m. Brenda Slater- Municipal Property Assessment Corporation (BI). I, April 14, 2016 .....Page 2 of 10 Also in attendance: Brenda Slater Ms. Slater gave a presentation called "Delivering the 2016 Assessment Update" to Council. Ms. Slater explained changes that are being made to the aboutmyproperty.ca website as well as different resources available to the public to further understand tax assessment and the processes behind it. Ms. Slater noted that MPAC is willing to assist those with any questions regarding their property assessments. The Customer Contact Centre phone number is 1- 866-296-MPAC (6722). Council asked questions of Ms. Slater following her presentation and thanked her for her time. 11:15 a.m. Diane Arsenijevic-West Elgin Community Health Centre(1132). Also in attendance: Diane Arsenijevic Andy Kroeker Barry Fellinger Ms.Arsenijevic gave a presentation to Council focused around the Canadian Index of Wellbeing. It was brought to the attention of Council that the West Elgin Community Health Centre surveyed residents in the West Elgin and Dutton Dunwich communities. The presentation highlighted the results of the survey. Ms.Arsenijevic mentioned that several focus communities are being formed to address current needs based on the Canadian Index of Wellbeing and the results of the survey. She encouraged participation and mentioned that anyone interested should contact the West Elgin Community Health Centre. Following Ms.Arsenijevic's presentation, Council posed a few clarifying questions and thanked Ms.Arsenijevic and the West Elgin Community Health Centre delegation for their efforts. 11:30 a.m.Alan Smith and Katherine Thompson- Elgin Count Also in attendance: Alan Smith Katherine Thompson Mr. Smith started the presentation on"Economic Development 2015-Year in Review". Mr. Smith spoke to Council regarding programs and initiatives currently being done at Elgin County such as changes with the website, the Elgincentives program, and economic representation on regional and international levels as well as highlighting industrial parks. Ms. Thompson spoke about Marketing and Communications initiatives taken by the County to highlight Economic Development in Elgin County. In her portion of the presentation, the use of social media, plans for summer events and future plans were discussed. After the presentation, Council posed questions to both Mr. Smith and Ms. Thompson. Council thanked both presenters for their time. RES NO.3 Moved by Bodnar Seconded by Seman RESOLVED that Council suspend its Council meeting and go into a Public Meeting for the 2016 Budget. DISPOSITION: Carried - -3 April 14, 2016 .....Page 3 of 10 1:30 p.m. Public Meeting-2016 Budget(C8b) Separate minutes for the public meeting have been created. C.A.O.-Clerk-Treasurer referred to the Report-2016 Budget dated April 14, 2016 in the Agenda Package. RES. NOA Moved by Leatham Seconded by Bodnar RESOLVED that Council enter into session and continue its April 14, 2016 Council Meeting. DISPOSITION: Carried REPORTS 1. ROADS a) Report-2016 Gravel Tender RES, NO.5 Moved by Leatham Seconded by Seman RESOLVED that the report from the Public Works Superintendent dated April 14, 2016 be received; AND THAT Council accepts the quotation from Johnston Bros. (Bothwell) LTD. in the amount of$377,700.00 plus applicable taxes for the supply, haul and spread of"A"Gravel-Approximately 30,000 tonne; AND FURTHERMORE THAT a by-law be brought forth to enter into agreement with Johnston Bros. (Bothwell) LTD. DISPOSITION: Carried b Re ort-2016 Dust SupRressant Tender RES. NO.6 Moved by Bodnar Seconded by Wolf RESOLVED that the report from the Public Works Superintendent dated April 14, 2016 be received; AND THAT Council accepts the quotation from Pollard Highway Products Ltd. in the amount of$106,250.00 plus applicable taxes for the supply and application of approximately 2,500,000 litres of dust suppressants; AND FURTHERMORE THAT a by-law be brought forth to enter into agreement with Pollard Highway Products Ltd. DISPOSITION: Carried 2. RECREATIONIEMERGENCY MANAGEMENT a) Monthly Report RES. NO.7 Moved by Seman Seconded by Leatham RESOLVED that the report from the Parks and Arena Superintendent dated April 14, 2016 be received. DISPOSITION: Carried 3.WATER DISTRIBUTION SYSTEM Cindy Sigurdson of OCWA entered the Council meeting. 4 April 14, 2016 .....Page 4 of 10 a) Operations Report RES. NO.8 Moved by Wolf Seconded by Bodnar RESOLVED that the report from the Ontario Clean Water Agency dated April 6, 2016 be received. DISPOSITION: Carried Cindy Sigurdson of OCWA exited the Council meeting. 4.WASTEWATER 5. BUILDING a) Monthly Report RES. NO.9 Moved by Bodnar Seconded by Wolf RESOLVED that the report from the Deputy Chief Building Official dated April 14, 2016 be received. DISPOSITION: Carried 6. BY-LAW ENFORCEMENT a) Monthly Report RES. NO.10 Moved by Leatham Seconded by Bodnar RESOLVED that the Monthly Report from the C.A.O.-Clerk- Treasurer dated April 14, 2016 be received. DISPOSITION: Carried 7. DRAINS 8. ADMINISTRATION a) Report- Reguest Closing Main Street(Pioneer Line)Ma y 14 2016 RES. NO.11 Moved by Wolf Seconded by Seman RESOLVED that Report-Request Closing Main Street(Pioneer Line) May 14 2016 dated April 14, 2016 from the Parks and Arena Superintendent be received; AND THAT the Council of the Municipality of West Elgin supports the West Lorne Optimist Club and West Elgin Recreation Committee to close Main Street(Pioneer Line)from Graham Road to Argyle Street on May 14, 2016 from 8:15 a.m,to 1:15 p.m. DISPOSITION: Carried b Report- Monthly Report for Fire RES, NOA2 Moved by Seman Seconded by Leatham RESOLVED that the Report- Monthly Report for Fire from the West Elgin Fire Chief dated April 14, 2016 be received. DISPOSITION: Carried April 14, 2016 .....Page 5 of 10 c) Report-2016 Budget Motion to receive the Report-2016 Budget from the C.A.O.-Clerk-Treasurer was not made. It will be brought forward to the April 28, 2016 council meeting. d) Report-Landfill 2016 Site Monitoring and Operations Proposal RES. NO.13 Moved by Bodnar Seconded by Leatham RESOLVED that the Report- Landfill 2016 Site Monitoring and Operations Proposal from the C.A.O.-Clerk-Treasurer dated April 14, 2016 be received; AND THAT the Council of the Municipality of West Elgin accepts the Proposal from BluMetric Environmental Inc. for the upset budget of$33,380.00 plus applicable taxes for the 2016 Site Monitoring and Operations for the West Elgin Landfill; AND FURTHERMORE THAT a by-law be brought forth to enter into an agreement with BluMetric Environmental Inc. DISPOSITION: Carried e)Report-Garbage Disposal at Port Glasgow Trailer Park RES. NO.14 Moved by Seman Seconded by Bodnar RESOLVED that the Report-Garbage Disposal at Port Glasgow Trailer Park from the C.A.O.-Clerk-Treasurer dated April 14, 2016 be received; AND THAT the Council of the Municipality of West Elgin approves the extension of the contract with Bill Falkins for garbage and recycling at the Port Glasgow Trailer Park for the 2016 season for $6,600.00. DISPOSITION: Carried f) Report-Annual Performance Report-Sewage Works 2015-Port Glasgow Yacht Club RES. NO.15 Moved by Leatham Seconded by Bodnar RESOLVED that the Report-Annual Performance Report- Sewage Works 2015-Port Glasgow Yacht Club from Mysson Consultants Inc. dated February 3, 2016 be received. DISPOSITION: Carried g) Report-Annual Performance Report-Sewage Works 2015- Port Glasgow Trailer Park RES. NO.16 Moved by Seman Seconded by Leatham RESOLVED that the Report-Annual Performance Report- Sewage Works 2015- Port Glasgow Trailer Park from Mysson Consultants Inc, dated February 3, 2016 be received. DISPOSITION: Carried h) Report-Appointment of Lottery Licensing Officer(s) RES. NO.17 Moved by Seman Seconded by Bodnar T April 14, 2016 .....Page 6 of 10 RES.NO.17 Cont'd RESOLVED that the Report-Appointment of Lottery Licensing Officer(s)from the Deputy Clerk dated February 3, 2016 be received. DISPOSITION: Carried 9. PLANNING 10.ACCOUNTS RES. NO.18 Moved by Leatham Seconded by Bodnar RESOLVED that the Mayor and Treasurer are hereby authorized to sign Payment Voucher#4 amounting to $411,549.11 in settlement of General, Road,Water, and Arena Accounts (including cheques#21542-21640). DISPOSITION: Carried CORRESPONDENCE: 1. Elgin County Highlights-March 22, 2016. 2. Elgin County-Elgincentives Community Improvement Plan. 3. Elgin County-2015 Library Usage and Statistics Report. 4. Elgin County-Appeal to Minister Leal, Minister of Agriculture, Food and Rural Affairs to change current infrastructure funding evaluation criteria. 5. Elgin County- Letter to Minister Murray, Minister of Environment and Climate Change to address Environmental Compliance Application Approvals. 6. Thames Talbot Land Trust-the Tattler-Campaign Update-Soaring Higher- Hawk Cliff and Beyond. 7. Environment and Climate Change Canada- Notification of posting of Turtle Recovery documents on the Species at Risk Public Registry. 8. Rodney Driving Club-Request to use Sand Ring at Rodney Fairgrounds. Report is coming to Council. 9. Minister Responsible for Senior's Affairs- Recognition of June being Senior's Month in Ontario. 10. Ministry of Community Safety and Correction Services- Extension of closing date for written submissions on the Strategy for a Safer Ontario. 11. Town of Lakeshore-Resolution of Support for Ontario Municipal Board Simplified Process. 12. Elgin County- International Plowing Match Scholarship- Deadline to apply May 15, 2016. 13. Town of Tillsonburg-Support of County of Oxford Sustainability Plan including Zero Waste objective by 2025. April 14, 2016 .....Page 7 of 10 14. Ministry of Citizenship, Immigration, and International Trade-Lincoln M. Alexander Award- Deadline for nominations is May 31, 2016. 15. Ontario Association of Fire Chiefs-OAFC 2016 Municipal Officials Seminar: The Essentials of Firefighting and Firefighting 101 Seminar. 16, Minister Responsible for Senior Affairs-Nomination of Senior Achievement Award. 17. Optimist Club of West Lorne- Request for funding-Sponsorship of Car Show on July 3, 2016 at Miller Park in West Lorne. RES. NO.19 Moved by Leatham Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin grant $300.00 to the Optimist Club of West Lorne in support of the Car Show being held on July 3, 2016 in Miller Park in West Lorne. DISPOSITION: Carried RECOMMENDED TO ACCEPT& FILE: 11. AMO • Watch File- March 24, 2016; • Watch File- March 31, 2016; • Watch File-April 7, 2016. RES. NO.20 Moved by Seman Seconded by Bodnar RESOLVED that the above correspondence items numbered 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, and 18 be received and filed. DISPOSITION: Carried BY-LAWS 1. By-law No. 2016-25 Authorize Agreement-2016"A"Gravel RES, NO.21 Moved by Wolf Seconded by Leatham RESOLVED that a By-law to authorize the execution of an agreement between Johnston Bros. (Bothwell) Ltd. and the Corporation of the Municipality of West Elgin and this shall be first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.22. Moved by Seman Seconded by Bodnar RESOLVED that a By-law to authorize the execution of an agreement between Johnston Bros. (Bothwell) Ltd. and the Corporation of the Municipality of West Elgin and that this shall now be read a third time and finally passed, signed, sealed and numbered By-law 2016-25 Authorize Agreement-2016"A"Gravel DISPOSITION: Carried 2. By-law No 2016-26 Authorize Agreement-2016 Dust Suppressant RES. NO.23 Moved by Leatham Seconded by Bodnar April 14, 2016 .....Page 8 of 10 RES. NO.23 Cont'd RESOLVED that a By-law to authorize the execution of an agreement between Pollard Highway Products Ltd. and the Corporation of the Municipality of West Elgin and this shall be first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.24 Moved by Seman Seconded by Bodnar RESOLVED that a By-law to authorize the execution of an agreement between Pollard Highway Products Ltd. and the Corporation of the Municipality of West Elgin and that this shall now be read a third time and finally passed, signed, sealed and numbered By-law 2016-26 Authorize Agreement-2016 Dust Suppressant DISPOSITION: Carried 3. B -Law No. 2016-27 Appoint Lottery Licensing Officers RES. NO.25 Moved by Leatham Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-law to appoint the Lottery Licensing Officers,and that this shall be the first and second reading and provision adoption thereof. DISPOSITION: Carried RES. NO.26 Moved by Seman Seconded by Wolf RESOLVED that a By-law to appoint the Lottery Licensing Officers shall now be read a third time and finally passed, signed, sealed and numbered By-law 2016-27 Appoint Lottery Licensing Officers. DISPOSITION: Carried 4. B -Law No. 2016-28 Authorize A reement- Landfill Monitoring RES. NO,27 Moved by Wolf Seconded by Seman RESOLVED that a By-law to authorize the execution of an agreement between BluMetric Environmental Inc. and the Corporation of the Municipality of West Elgin and this shall be first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.28 Moved by Bodnar Seconded by Leatham RESOLVED that a By-law to authorize the execution of an agreement between BluMetric Environmental Inc. and the Corporation of the Municipality of West Elgin and that this shall now be read a third time and finally passed, signed, sealed and numbered By-law 2016-28 Authorize Agreement- Landfill Monitoring. DISPOSITION: Carried MINUTES NOTICE OF MOTION A~ ! April 14, 2016 .....Page 9 of 10 OTHER BUSINESS 1, Council Announcements Deputy Mayor Bodnar -Rodney Horticultural Society is having a a Plant Sale at the West Elgin Recreational Centre in Rodney on May 14, 2016 from 8:00 a.m.to 11:00 a.m. Councillor Seman -The Community Policing committee on November 5'h,2016 are hosting a dinner at the Rodney Legion. Tickets are being sold for$15.00 each. Those who attend the event will be reimbursed the full cost of the ticket. Mayor Bernie Wiehle -Mayor Wiehle(County Warden) and Elgin County Chief Administrative Officer will be attending West Elgin's Council meeting on April 28, 2016 to give an update to Council on initiatives and projects currently or planned to occur in Elgin County at 1:30 p.m. CLOSED SESSION RES, NO.29 Moved by Leatham Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: • Personal matters about an identifiable individual (M.A. s. 239 (2)(b)); • Labour relations or employee negotiations(M.A. s.239 (2)(d)); • Litigation or potential litigation (M.A. s.239 (2)(e)), DISPOSITION: Carried RES. NO.30 Moved by Wolf Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried RISE AND REPORT Direction was given to the C.A.O.-Clerk-Treasurer. CONFIRMING BY-LAW RES. NO.31 Moved by Leatham Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on April 14, 2016 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried A- April 14, 2016 .....Page 10 of 10 RES, NO.32 Moved by Seman Seconded by Wolf RESOLVED that a By-law to confirm the proceedings of the meeting held on April 14, 2016 be now read a third time and finally passed, signed, sealed and numbered By-law 2016-29- Confirming By-law April 14, 2016. DISPOSITION: Carried ADJOURNMENT RES. NO.33 Moved by Seman Seconded by Bodnar RESOLVED that this Regular Meeting of Council shall adjourn at 4:00 p.m.to meet again on April 28, 2016. DISPOSITION: Carried These minutes were adopted on the 28`" of April, 2016. Bernie Wiehle R. Scott Gawley Mayor C.A.O.-Clerk-Treasurer MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING 2016 DRAFT BUDGET WEST ELGIN COUNCIL CHAMBERS APRIL 14,2016 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Joe Seman, Jonathan Wolf, Richard Leatham STAFF PRESENT: Scott Gawley C.A.O.-Clerk-Treasurer Spencer Pray Deputy Clerk SUBJECT: 2016 DRAFT BUDGET The mayor called the meeting to order at 1:30 p.m. The C.A.O.-Clerk-Treasurer referred to the Report-2016 Budget dated April 14, 2016 in the Agenda Package (C8b)for the April 14, 2016 regular Council meeting. No one from the public attended the public meeting. Council asked for clarifications on the budget and kept the public meeting open until 2:00p.m. SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Leatham Seconded by Bodnar RESOLVED that the concerning the Draft 2016 Budget be hereby adjourned. DISPOSITION: Carried These minutes were adopted on this 28th day of April, 2016. MAYOR CLERK MUNICIPALITY OF WEST ELGIN PUBLIC MEETING ZONING BY-LAW The Regular Baptist Church of Canada 21667 Clachan Road— Township of'Aldborough File:P212016 DATE &.TIME:10:00 a.m. Thursday, April 28 ', 2016. LOCATION: West Elgin'Municipal Building -22413 Hoskins Line north of the Village of Rodney. PURPOSE: To consider a proposed amendment to the Zoning By-law of the Municipality of West Elgin. The proposed amendment would rezone lands situated on the northeast corner of Clachan Road and Johnston Line, in the former Township of Aldborough, Hamlet of Clachan, from Institutional (1)to Site- Specific Hamlet Residential (HR-2). The re-zoning would permit the conversion of a former church to a single unit dwelling with a reduced minimum lot area to be used for residential use, The minimum lot area where a connection to a municipal water supply is not available is 2,000.0 m2 (21,527.82,fk.2); the proposed minimum lot area would be 828.99 m2 (8,923.17 ft-2) with a private water well and private septic system. The lands are legally described as South West Part of Lot 1 Concession 2 Western Division g Y son and known municipally as 21667 Clachan Road. The location of the property is shown on the attached Key Map. The subject lands are designated `Hamlet' in the Municipality of West Elgin Official Plan. Single unit dwellings are permitted in this designation. ANY PERSON may attend the public meeting and/or make a written or verbal representation either in support of, or in opposition to, the proposed amendment IF A PERSON OR PUBLIC BODY that files an appeal of a decision of the Council of the Corporation of the Municipality of West Elgin in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Council of the Corporation of the Municipality of West Elgin before the proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. ADDITIONAL INFORMATION relating to the proposed amendment is available between 8:30 a.m. and 4:30 p.m. at the Municipal Office from the Municipal Planner, Ms. Heather James. THE information and material required under Sections 34(90.1) and 34(10.2) of the Planning Act have been provided and this shall serve as sufficient notice of same under Section 34 (10.4) of the Act. DATED AT RODNEY this 7"' day of April, 2016, R. Scott Gawley Municipality of West Elgin Clerk 22413 Hoskins Line P.O. Box 490 Rodney, Ontario NOL 2CO Telephone: (519) 785-0560 Fax: (519) 785-0644 l�- ICA II-- V xPUNP Y�IC 4 d 1 [4 q = N a U r„ 9 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: April 28, 2016 SUBJECT: Roads Report RECOMMENDATION: Receive and File INTRODUCTION: Monthly report for April, 2016 DISCUSSION: 1. March came in like a Lion with snow and cold during the first week but spring like temperatures quickly eliminated the snow by mid-month. 2. Grading and dragging of gravel roads started in earnest during the second half of the month to eliminate potholes caused be winter weather and spring break up. 3. The warmer weather and multiple rain events also caused many potholes in paved and surface treated roads which required filling 4. Crews continued with tree removal and clean up as time and weather permitted. 5. Staff also took advantage of thawing ground to begin repairing signs and straightening sign posts. 6. Other duties in March included sweeping, picking debris and maintenance activities at the landfill. Respectfully Submitted, Reviewed by: CK z Lee Gosnell Scott Gawley, CP , CGA Public Works Superintendent C.A.O./Clerk Attachments None b i� DF r Q om -1 u y rn X1998' The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: April 28, 2016 SUBJECT: Sale of 1993 International Truck RECOMMENDATION: THAT Council approves the sale of West Elgin's 1993 International dump truck to Jason Towers for the tendered amount of$7,505.00 plus applicable tax. INTRODUCTION: In March of this year, after the new tandem truck was placed in service, Council declared the 1993 International being operated by public works surplus and directed it be sold by tender. DISCUSSION: This unit, being sold AS IS with plow harness and wing, was advertised for sale with a closing date of Friday April 151h. Two bids were received during this time period — 1. Jason Towers $7,505.00 + HST 2. Logan Motor Vehicle Repair $3,875.00 + HST Upon approval by council, the truck will have all municipal stickers removed and be made ready for pick up by Mr. Towers. Respectfully Submitted, Reviewed by, �� &6 Lee Gosnell Scott Gawley, C , CGA Public Works Superintendent CAOIClerk Attachments - None VYPVNg �\` long The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: April 28, 2016 SUBJECT: Backhoe Purchase RECOMMENDATION: THAT Council approve the purchase of(1) one new Case 580SN WT backhoe for the tendered price of$44,431.00 (plus applicable taxes). INTRODUCTION: West Elgin Public Works currently operates two Case 580SM backhoes (2001 and 2009 model years). As part of the 2016 Capital budget, money was allocated to trade the two current machines and purchase one new backhoe. DISCUSSION: Demonstrator units were supplied to the public works department during the bid process by Cat and John Deere for trial by West Elgin operators. Tenders were accepted until the closing date of Friday April 15th with the following three being received — 1. Kucera Farm Supply Limited — Case $44,431.00 2. Toromont— Cat $58,500.00 3. Nortrax Canada Inc. — John Deere $79,810.00 Pricing on the, new backhoe was very competitive with a range of only $3,931.00 between the low (CAT) and the high (Case). However, trade-in value of the current machines was quite varied with John Deere offering $45,500.00, Cat $66,000.00 and Case $84,000.00. After reviewing the tenders to make sure all specifications were met, and given the history of excellent service Kucera Farm Supply has.provided West Elgin in the past, we feel this unit will serve the municipality's needs and recommend it be purchased ASAP. Respectfully Submitted, Reviewed by, Lee Gosne ecottawley, , CG Public Works Superintendent C.A.O./Clerk C-)4 tY op V .MPYNP �� q a '1998' The Municipality of West Elgin TO: COUNCIL. OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, Parks and Arena Superintendent, CEMC DATE: April 28 2016 SUBJECT: Request Closing of Kerr Road, from Pioneer to Marsh Line, and Marsh Line from Kerr Road to Graham Street, on May 15 2016. RECOMMENDATION: THAT Council approve the request to close Kerr Road, and Marsh Line as indicated. INTRODUCTION: The West Lorne Optimist Club working in conjunction with the West Elgin Recreation Committee request the closure the safety of the participants in the run on May 15 2016. DISCUSSION: The Optimist Club of West Lorne, in conjunction with the West Elgin Recreation Committee annually conducts their run to raise funds for a charity, and to operate Optimist programs. The run this year will have runners running in both directions on Marsh Line and Kerr Road. The 10 K route begins in West Lorne and proceeds to Kerr Road near the International Club, and returns to the finish line on Graham Street in West Lorne... The 5 K route begins at the International Club and proceeds to Graham Street in West Lorne. Therefore they will have runners running in both directions at the same time along the route. Respectfully they would request the roads as indicated be closed from 8:45 am until 10:15 am. That length of time should allow the runners to clear the roads as indicated. Respectfully Submitted, Reviewed by, Jeff Slater 4. cotftt Gawley, PA, GA Recreation superintendent CEMC C.A.O. Clerk Attached: Sketch Road Closure Request: Sunday May 15 8:45 am until approximately 30:15 am. • Kerr Road at Pioneer and Marsh Line • Marsh Line at Kerr Road and Graham Street in West Lorne. L5 k. 4 1 I p 'a a 0 (�c `� VvupF "� 4 M m n 'T9B9' The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, Parks and Arena Superintendent, CEMC DATE: April 28 2016 SUBJECT: Installation•of Acoustic panels in the Recreation Center RECOMMENDATION: THAT Council approve the quote from Pro Acoustic Designs in the amount of $ 12,512.00 for-the 46 Acoustic Panels, plus HST. INTRODUCTION: The quote from Pro Acoustic Designs includes 46 wall panels, 1" x 4' x 8', colour of our choice. The other estimates were: 1. The Quiet Room: $ 12,750.00 for 30 wall panels, 4' x 8'. 2. Net Well Noise Control: $ 13,065.00, 56 wall panels, plus U.S. Dollar exchange, custom fees, and HST. DISCUSSION: It is the Superintendent's recommendation that the costs of installation by Pro Acoustics be investigated further as the delivery time is 2 weeks from date of order, but the installation time to install 46 panels could be significant, and the Recreation Department is already working one staff short. The number of recommended panels was a result of providing the companies with the measurements of the facility. There was some recommendation regarding installation of hanging panels on the ceilings. The scope of work included here does not include any hanging panels. Respectfully Submitted, Reviewed by, Jeff Slater colt Gawley, CG , CPA West Elgin Recreation Superintendent, CEMC C.A.O. Clerk rk � � ■ a - f ;1 al gg � d � .1�R� .5 OR Mir- k k If 3. ` 5� ��•0 f. . 1 ! 71 1 $ } fir r�3 � l _ P3 d S "T, 4 a J Y P s -f• -t _ Facility Information: Facility Name: Rodney Wastewater Treatment Plant Facility Type: Municipal Classification: Class 2 Wastewater Collection,Class 2 Wastewater Treatment Operational Description: The collection system consists of sewers and one submersible pumping station.The treatment facility main elements are an extended aeration process designed for combined carbon removal and nitrification.The discharge of secondary clarifier:effluent is filtered and disinfected with ultraviolet light before being re-aerated and discharged to the Sixteen Mile Creek.The waste activated sludge is discharged to a lagoon for storage. Dual-point chemical addition alum:is used for phosphorus removal.Sodium hydroxide is added for control of alkalinity. Service Information Areas:Serviced: Village of Rodney Design Capacity: Total Design Capacity: 590 m3lday Total Annual Flow(2015 Data): 137,326 m3/year Average Day Flow(2015 Data): 384 m3/day Maximum Day Flow(2015 Data): 839 m3/day Treatment Process Features: Effluent Receiver: Sixteen Mile Creek to Lake Erie Major Process: Extended aeration Phosphorus Removal: Continuous,Use of alum Additional Treatment: Effluent filtration Discharge Mode: Continuous discharge Effluent Disinfection Practice: UV Disinfection Sludge Stabilization: Lagoon storage Contacts: Senior Operations Manager: Dale LeBrltton 519:768-9925,cell 519:476-5898 Business Development Manager: Susan Budden 519:680-1310x7003 2 i SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: There were no compliance issues to report for the first quarter. SECTION 2: INSPECTIONS FIRST QUARTER: There were no MOECC or MOIL inspections during this quarter. SECTION 3: PERFORMANCE ASSESSMENT REPORT see attached): FIRST QUARTER: Flows are up 35%for the first quarter of 2016 compared to the first quarter of 2015. All sampling met objectives and compliance limits identified in the Environmental Compliance Approval (ECA). There were 9 design flow exceedances in January and March, with the peak flow in January being 924m3/d and March being 1000m3/d. These have been due to rain/snow melt events causing infiltration into the collection system. These peak flows are considerably higher than the average daily flow in 2015 of 384m3/d. SECTION 4: OCCUPATIONAL HEALTH &SAFETY FIRST QUARTER: JANUARY: Receptacle for the lighting in the clarifier was replaced by Gerber Electric. FEBRUARY: There were no Health and Safety issues identified this month. MARCH: There were no Health and Safety issues identified this month. SECTIONS: GENERAL MAINTENANCE FIRST QUARTER: JANUARY: 01,04,05,06,07,08,11,12,13,14,15,18,19,20,21,22,25,26,27,28,29: Daily rounds and readings include; clearing debris from bar screen, spraying down sand filters and UV channel, draining moisture from air system for sand filters. 04,06,08,11,13,15,18,20,22,27,29: Inspection of Rodney Pump Station. Operating pumps in hand mode to ensure proper operation. 04,11,25: Pumped sanitary chamber out. 3 J 06: Winterized clarifier(foam on windows). 06: Pumped water out of dry well at Rodney Pump Station. 06,21: Sprayed clarifier down. 13,28:Transferred alum. 13,22: Cleaned weirs at the end of the aeration. 21:Thawed RAS south pipe with steamer. 28: Flushed alum line with hot water and installed a foot valve on the alum line to increase efficiency. 29: Ran generator at Rodney Pump Station for monthly checks. FEBRUARY: 01,02,03,04,05,08,09,10,11,12,15,16,17,18,19,22,23,24,25,26,29: Daily rounds and readings include; clearing debris from bar screen, spraying down sand filters and UV channel, draining moisture from air system for sand filters, lifting air lances. 01,02,03,05,08,10,11,16,19,24,29: Inspection of Rodney Pump Station. Operating pumps in hand mode to ensure proper operation. 01: Pumped sanitary chamber out. 02, 03: Bell onsite at pump station to reconnect cable and to fix the communication loss for the pump station. 05,12,23:Transferred alum. 10: Chemtrade onsite to deliver alum. 12: Cleaned weirs at the end of the aeration. 11: Ran generator at Rodney Pump Station for monthly checks. 23: Flushed alum line with hot water to increase efficiency. 25: Cleared obstruction (root build-up)from pipe between clarifier and filter building. MARCH: 01,02,03,04,07,08,09,10,11,14,15,16,17,18,21,22,23,24,25,28,29,30,31: Daily rounds and readings include; clearing debris from bar screen, spraying down sand filters and UV channel, draining moisture from air system for sand filters, lifting air lances. 02,07,09,11,16,18,21,25,31: Inspection of Rodney Pump Station. Operating pumps in hand mode to ensure proper operation. 11: Farmington onsite for quote (ladder on alum tank, sanitary chamber). 23:Transferred alum. SECTION 6: ALARM SUMMARY FIRST QUARTER: JANUARY: 10: High level alarm, high flows due to heavy rain; diverted flow to lagoon until back to normal flows. 16: High level alarm, operator arrived onsite and alarm was now normal. Ran the bar screen and checked the plant process. High flows continued all weekend due to melting snow and heavy rainfall. FEBRUARY: 4 09: Channel 8, high flow alarm. Bypassed clarifier effluent to lagoon. Inspected filters and effluent flow as well as influent flow. Inspected Rodney Pump Station and searched for a possible main break in town. MARCH: 19: Low/No flow alarm, pumps not running. Operator onsite and reset RAS pumps and flow was returned back to approximately 825m3. SECTION 7: COMMUNITY COMPLAINTS& CONCERNS FIRST QUARTER: There were no complaints or concerns for the first quarter. 5 r E t yFY F dh jA rv,_. r 4 >SR�"gk 1 C 7o K. 4 F j4� F icy,o J` f liar Y r is A'� J 4 I T hoE'S !I Y. c ; N'i 0'. I q .1 AM � b Irt,�' ; t—ill A�Y'k �.r t��iSaa�3�' ®r � 0 • 1 • i m E €3" h 4bT � I k x d _ _ �I 3k t�k1 �24 fi it III -I Facility Information: Facility Name: West Lorne Wastewater Treatment Plant&Collection System Facility Type: Municipal Classification: Class 2 Wastewater Collection,Class 2 Wastewater Treatment 017erational Description: The village of West Lorne is served by an extended aeration Wastewater Treatment Plant,comprised of aeration,clarification,filtration,disinfection and sludge disposal. Also included is the collection system with one pumping station and a sanitary sewer system. The,operations are in accordance to EGA#3- 0442-90-938,which covers the entire plant including the pumping stations. The collection system consists of sewers and one submersible pumping station.The treatment facility main elements are an extended aeration process designed for combined carbon removal and nitrification.The discharge of secondary clarifier:effluent is filtered and disinfected with ultraviolet light before being reaerated and discharged to the Zoller Drain and than Brooks Creek.The waste activated sludge is discharged to a lagoon for storage. Dual-point chemical addition alum:is used for phosphorus removal.Sodium hydroxide is added for control of alkalinity. Service Information Areas Serviced: Village of West Lorne Design Capacity: Total Design Capacity: 900 m3/day Total Annual flow(2015 Data): 178,713 m3/year Average Day Flow(2015 Data): 490 m3/day Maximum Day Flow(2015 Data): 1,144 m3/day Treatment Process Features: Effluent Receiver: Zoller Drain to Brocks Creels to Lake Erie Major Process: Extended aeration Phosphorus Removal: Continuous,Alum addition Additional Treatment: Effluent filtration Discharge Mode: Continuous discharge Effluent Disinfection Practice: UV Disinfection Sludge Stabilization: Lagoon storage Contacts: Senior Operations Manager: Dale LeBritton 519:768-9925,cell 519:476-5898 Business Development Manager: Susan Budden 519:680-1310x7003 2 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: There were no non-compliances reported for the first quarter. SECTION 2: INSPECTIONS FIRST QUARTER: There were no MOECC or MOL inspections during the first quarter. SECTION 3: PERFORMANCE ASSESSMENT REPORT(See Attached) FIRST QUARTER: Flows are up 17%for the first quarter of 2016 compared to the first quarter of 2015. All sampling met both the objectives and compliance limits with the Environmental Compliance Approval (ECA). There were 3 days where the design average daily flow was exceeded for the plant due to rain events. In February the peak flow was 1134m3/d and in March the peak flow was 1452m3/d,the plant is designed for 900m3/d. It is recommended to investigate the infiltration issue as these peaks are considerably above the average daily flow of 490m3/d for 2015. SECTION 4: OCCUPATIONAL HEALTH &SAFETY FIRST QUARTER: There were no Health and Safety concerns this quarter. SECTION 5: GENERAL MAINTENANCE FIRST QUARTER: JANUARY: 01,04,05,06,07,08,11,12,13,14,15,18,19,20,21,22,25,26,27,28,29: Daily rounds that include; clearing debris; from bar screen, aeration sprayers, floating debris from aeration cells, flushing grit centrifuge, removing scum from clarifier, draining moisture off blower air system for aeration cells and inspecting UV channel. 04,06,08,11,13,15,20,22,29,31: Marsh Street Pump Station inspection/readings. Operated pumps in hand mode to ensure proper operation. 04:Turned sprayers off for winter months. 06: Programmed dialer at Marsh Pump Station. 12: Installed new block heater on generator at West Lorne Waste Water Treatment Plant 20,31: Turned on generator at Marsh Pump Station for planned power outage and for monthly run test. 3 20: Ran generator at West Lorne Wastewater Treatment Plant for monthly checks. FEBRUARY: 01,02,03,04,05,08,09,10,11,12,15,16,17,18,19,22,23,24,25,26,29: Daily rounds that include; clearing debris;from bar screen, aeration sprayers,floating debris from aeration cells, flushing grit centrifuge, removing scum from clarifier, draining moisture off blower air system for aeration cells and - inspecting UV channel. 01,02,04,05,08,10,12,16,19,24,29: Marsh Street Pumping Station inspection/readings. Operation of all pumps in hand-mode, to ensure proper operation. 03: Installed pump P101 at Marsh Pump Station. 04: Gerber Electric onsite for electrical hook up for the pump (P101). P101 back in operation. 04: Sprayed east and west clarifiers and UV channel. 10: Chemtrade onsite to deliver alum. MARCH: 01,02,03,04,07,08,09,10,11,14,15,16,17,18,21,22,23,24,25,28,29,30,31: Daily rounds that include; clearing debris; from bar screen, aeration sprayers, floating debris from aeration cells,flushing grit centrifuge, removing scum from clarifier, draining moisture off blower air system for aeration cells and inspecting UV channel. 02,03,07,09,11,16,21,31: Marsh Street Pumping Station inspection/readings. Operation of all pumps in hand-mode,to ensure proper operation. 17: Lorne Van Breda Construction on site to apply water proofing paper to prepare for siding on building. 30: Lorne Van Breda onsite to install new siding. 30: Cleaned aeration cells, clarifier cells and UV channel SECTION 6: ALARM SUMMARY FIRST QUARTER: JANUARY: There were no alarms this month. FEBRUARY: There were no alarms this month. MARCH: 20: Channel 21 Lo/Lo flow, followed by channel 20 High Effluent (pinch valve had blockage opened from 21%to 100% for 5 min till clear and reset to 21%). Reset RAS pumps and flow was returned to approximately 900m3. 4 SECTION 7: COMMUNITY COMPLAINTS& CONCERNS FIRST QUARTER: JANUARY: 23: Sewage back up at 118 Graham Road, sewer main was clear,suggested home owner should contact a plumber. Penny`s Plumbing onsite the following morning. FEBRUARY: There were no complaints or concerns this month. MARCH: There were no complaints or concerns this month. 5 i _I N Q. � yr The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, C.A.O./Clerk DATE: April 28, 2016 SUBJECT: 2016 Municipality of West Elgin Budget - Final RECOMMENDATION: THAT Council adopt the 2016 Budget for the Municipality of West Elgin Operations, Maintenance, Administration and Capital Budgets as revised; AND FURTHER that the 2016 Budget and Rates By-Law be adopted. INTRODUCTION: The 2016 Budget was prepared by staff and presented at four meetings of Council: • February 25, 2016 - Port Glasgow Trailer Park Budget. • March 31, 2016 - Special Meeting of Council to review Summary of Proposed Budget, Capital Budget and Proposed Rate Increase. • April 7, 2016 - Special Meeting of Council to review 2016 Budget for Operations, Maintenance and Administration. • April 14, 2016 - Public Meeting to Consider the Final Draft of 2016 Budget. DISCUSSION: The 2016 Budget proposes a 1.4% increase in local Municipal Property Tax collected in 2015. The Municipality of West Elgin's Capital Plan of$2,309,611.00 of which $1,298,111.00 will be'funded be funded from property taxes and $1,011,500.00 from user-pay department user-pay departments (Water, Rodney and West Lorne Wastewater Treatment Plants and Port Glasgow Trailer Park). No long-term borrowing will be used to complete the 2016 proposed capital budget, as funding will be from the 2016 Budget and accumulated reserves set aside for Capital Projects from past years. No proposed Water Rate increase is proposed as the Water Department has healthy reserves for current and future capital projects and the increase from Tri-County Water Supply will be absorbed by the current water rates. The proposed increase in Wastewater Rates of 20% effective June 1, 2016 is based on future funding requirements to replace both the West Lorne and Rodney Wastewater Treatment Plant assets. Planning for future Capital projects continues by building reserves of$337,583.52 for - future capital requirements. Respectfully Submitted by: Scott GawIey, CPA, A C.A.O./Clerk Attachments 2016 Budget Summary 2016 Capital Budget 5 year Capital Plan Pie Charts of Revenues and Expenditures MUNICIPALITY OF WEST ELGIN CAPITAL BUDGET 2016 2016 2017 2018 2019 2020 Budget Forecast Forecast Forecast Forecast ADMINISTRATION GENERAL PHOTOCOPIER REPLACEMENT 10,000.00 LIGHT UPGRADE FOR OFFICE/SERVICE ONTARIO 15,000.00 6,000.00 SOFTWARE UPGRADE 43,000.00 PAINTING GENERAL OFFICE AND COUNCIL CHAMBERS 5,000.00 10,000.00 SERVER REPLACEMENTICOMPUTER UPGRADE 15,100.00 4,000.00 4,000.00 4,000.00 ROADS PICK UP#15 30,000.00 PICK UP#3 30,000.00 LOADER#18-SCALE KIT 3,000.00 UPGRADE FOR JOHN DEERE TRACTOR 6,500.00 6,500.00 6,500.00 6,500.00 6,500.00 DUNBOROUGH RESURFACE(50/50 WITH DID) 65,000.00 65,000.00 MARSH LINE-SURFACE TREATMENT 65,000.00 TRUCK#7 267,500.00 ROADSIDE MOWER 15,000.00 STREETSCAP-MAIN STREET DESIGN&CONSULT 9,000.00 60,000.00 60,000.00 60,000.00 60,000.00 SIDEWALKS-FGT 30,000.00 30,000.00 30,000.00 30,000.00 30,000.00 GREY LINE-16 MILE CREEK DESIGN&CONSULT 7,500:00 550,000.00 BLACKS RD RECONSTRUCTION 120,000.00 180,000.00 150,000.00 BLACKHOE 10&14 REPLACE WITH 1 UNIT 75,000.00 25,000.00 25,000.00 ELECTRONIC PATROLLING 20,000.00 SPREADER CONTROL UPGRADE TRUCK 8&12 7,500.00 DOWNIE ROAD RECONSTRUCTION 105,000.00 KERR ROAD-MICRO SURFACE TREATMENT 26,500.00 FORESTRY HEAD FOR EXCAVATOR 50,000.00 BRIDGE-GUARDRAIL 25,000.00 25,000.00 SILVER CLAY-ROAD RECONSTRUCTION 78,000.00 MUNROE STREET PAVING 45,000.00 RIDOUT STREET PAVING 42,500.00 HOSKINS LINE PAVING 55,000.00 VILLAGE STREET PAVING 50,000.00 150,000.00 150,000.00 ROAD REBUILDING PROJECTS 150,000.00 150,000.00 GRADER#2 REPLACEMENT 400,000.00 TRUCK 8&12 REPLACEMENT 270,000.00 270,000.00 SURFACE TREATMENTS 120,000.00 120,000.00 120,000.00 FURNIVAL ROAD 200,000.00 300,000.00 WATER CAPITAL WATERLINE REPLACEMENT 15,000.00 45,000.00 45,000.00 45,000.00 RE-CHLORINATION-RODNEY TOWER 170,000.00 FURNIVAL ROAD-RODNEY 400,000.00 ARENA ICE SURFACE LIGHTING 25,000.00 HEADER TRENCH REPLACEMENT 30,000.00 COMPRESSOR ROOM EXIT DOOR 7,500.00 BOARDS&EVETROUGHS 20,000.00 PAVING-PARKING LOT 65,000.00 As of March 31,2016 Municipality of West Elgin Page 1 2016 2017 2018 2019 2020 Budget Forecast Forecast Forecast Forecast PARKS&RECREATION WEST ELGIN COMMUNITY CENTRE RENOVATIONS 260,000.00 PICNIC TABLES STAND-BY GENERATOR FOR EMERGENCY MANAGEMEN 35,000.00 SOUND BARRIERS 10,000.00 BRIDGE AT MARNIA PARK 15,000.00 PARKLAND 30,000.00 POOL ROOF-RESHINGLE 10,000.00 EQUIPMENT REPLACEMENT 40,000.00 15,000.00 SEWER MAINTENANCE CAPITAL RODNEY SCADA UPGRADES 40,000.00 PUMP STATION BUILDING REPAIRS 5,000.00 BAR SCREEN REPAIRS 6,000.00 ALUM SYSTEM REPLACEMENT 20,000.00 UV SYSTEM BULD AND SLEEVE REPLACEMENT 3,500.00 CHECK VALVE REPLACEMENT 10,000.00 POWER FLUSHING OF COLLECTION SYSTEM 6,060.00 REHABILATION OF WASTE WATER PLANT 500,000.00 500,000.00 500,000.00 500,000.00 WEST LORNE EFFULENT UPGRADES 100,000.00 LAB EQUIPMIrNT REPLACEMENT 5,000.00 SCADA UPGRADES 40,000.00 UV SYSTEM UPGRADE 60,000.00 TORQUE LIMIT SWITCHES REPLACEMENT 8,000.00 EQUIPMENT REPLACEMENT/REBUILDS 13,500.00 REHABILATION OF WASTE WATER PLANT 450,000.00 450,000.00 450,000.00 450,000.00 FIRE DEPARTMENT TRUCK REPLACEMENTS(2 PUMPERS ORDER IN 201 B) 800,000.00 350,000.00 EQUIPMENT REPLACEMENT 100,000.00 100,000.00 RIT STATION 6,000.00 PORT GLASGOW TRAILER PARK SEPTIC SYSTEM 350,000.00 350,000.00 SCOUT HALL REPLACEMENT 8,000.00 ENERGY EFFICIENCY UPGRADES 4,000.00 REPLACEMENT LAWNMOWER 10,000.00 REPLACEMENT WATERLINE 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 REPLACEMENT OF STAIRS TO BEECH 50,000.00 SIDEWALKS&STREETLIGHTS STREETLIGHTS CONVERSION 62,511.00 20,000.00 30,000.00 GARBAGE,RECYCLING&LANDFILL COMMERCIAL BINS&SETUP AT LANDFILL 56,000.00 (RECEIVING GRANT FOR BINS OF$20,000) TOTAL.CAPITAL 2,309,611.00 2,951,500,00 2,584,000.00 2,581,500.00 2,470,500.00 As of March 31,2016 Municipality of West Elgin Page 2 Municipality of West Elgin Budget 2016 i BUDGET REVENUES As of March 31,2016 m ARENA SEWER -S% 0 WATER m TAX 14% e 41I%% W OTHER REVENUE 3 -4% Q OMPF FUNDING -Z% LOCAL IMPROVEMENTS M PAYMENTS IN LIEU 2% DEPARTMENTAL SUMMARIES I i m ARENA 4% 0 ADMINISTRATION C SEWER 16% 9% M FIRE a WATER 17% i m POLICI NO SERVICES 16% m PROTECTION T� SERVICES ®OTHER 1% i D TRANSPORTATION 22% m REC BE%�TION 4 GARBAGE COLLECTION, LANDFILL, RECYCLING 2% i II Municipality of West Elgin As of Mar 18,2015 Page 1 �C' y .uPVSf Yvl V w rtr � r D The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, West Elgin Fire Chief DATE: April 28 2016 . SUBJECT: Deputy Chief, and Station Chief Appointments RECOMMENDATION: THAT Council appoint the following; Allan Beer West Elgin Deputy Chief, Stuart Jamieson Station 2 (West Lorne) Station Chief, and Walter Kauzen Station 9 (Rodney) Station Chief. INTRODUCTION: The internal posting for the positions as indicated has closed, and as per the Establishing and Regulating By Law the West Elgin Chief recommends the appointment of the following: West Elgin Deputy Chief: Allan Beer West Elgin Station I Station Chief: Walter Kauzen. West Elgin Station 2 Station Chief: Stuart Jamieson. DISCUSSION: N/A Respectfully Submitted, Reviewed by, Jeff Slater Scott Gawley, CGA PA West Elgin Fire Chief C.A.O.-Clerk V APP T Sr" rb N a 1996' The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, C.A.O./Clerk DATE: April 28, 2016 SUBJECT: Sand Ring Rental RECOMMENDATION: THAT Council approves the Rental Agreement for the Sand Ring; AND FURTHER the first rental will be NBHA Canada for an event on June 0 & !5 h, 2016. INTRODUCTION: When the Sand Ring was built in 2015, it was based on usage by the Cactus, Cattle and Cowboys (CCC) with the idea of renting the sand ring for other events to recover some of the Capital Expense. DISCUSSION: We have a request from National Barrel Horse Association of Canada (NBHA Canada). The following will make up the Contract for the Rental of the Sand Ring: 1. The price will be $20.00 per hour or $200.00 per day for a single day or $150 per day for a multi-day event. 2. Provide Certificate of Insurance for the event naming the Municipality as co-insured. 3. Clean-up after the event. 4. Responsible for working the Sand Ring to meet their requirements and restore to pre-existing condition. 5. Do not drive on Soccer Fields. 6. If ground permits, parking will be allowed on infield grass. 7. Booking will be done through the office. Respectfully Submitted by: cott Gawt , CP GA Jeff Slater C.A.O./Clerk / Recreation Superintendent Attachments Sample Rental Agreement i V iMPUyn �� + m The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, C.A.O./Clerk DATE: April 28, 2016 SUBJECT: Request from the Driving Club RECOMMENDATION: THAT Council approves the use of the Sand Ring by the Driving for exercising their Horses under direct supervision of the Driving Club. INTRODUCTION: Council received a request from the Driving Club on March 4, 2016 (follow up letter April 4th with additional History) to use the Sand Ring for exercising their horses. DISCUSSION: Staff met with representatives from the Cactus, Cattle and Cowboys and Alan Howard of the Driving Club with the following rules to be put in place for the use of the Sand Ring by the Driving Club: • Current Contract with the Driving Club to be updated • A Certificate of,Insurance from the Driving Club to name the Municipality as Co-Insured. • No Horses to left in the Sand Ring unattended • No hay or straw to be used in the Sandring • Clean-up of the Sand Ring on a regular basis (minimum weekly) • Sand Ring will not be used two days before an event is Scheduled (or during the event). • Depending on ground conditions the Sand Ring will not used before May 16t or after October 31St each year. Respectfully Submitted by: 1;;�t��!�vl�y,c CP GA Jeff Slater C.A.O./Clerk Recreation Superintendent Attachments March 4, 2016 — Letter from Driving Club April 4, 2016 — Letter from Driving lbi Oz, 16 Rodney Driving Club Box 201 Rodney. ON NQL 2CO3 March 4,2016 Mr.Jeff Slater Parks&Recreation Department Jeff; Further to our conversation earlier this week and inasmuch as It has remained empty since July 2015, please consider this letter as a formal request from the Rodney[giving Club to be allowed to use the sand ring at the fairgrounds to exercise our horses. It would be our intention to begin using the sand Oing'once the Bost has disappeared and the grounds are dry and continue until the ground freezes up:again iata in the year. Horses would be.led to and from the send ring via the track and no horse would be left in the ring unsupervised. s Excess manure and hay would be removed every weekend and the Club would clean the ring and refrain from using it the week prior to then Cactus,Cattle and Cowboys event. Recognizing that horses will be .horses.and that occasionally a board or two might have to be replaced, If our application is approved a$20p deposit cheque will be immediately forwarded to the Municipality to cover the cost of potential repairs.if and when this amount is ever used up,the Club upon notification will immediately provide another$260 deposit. Thank you for your consideration. OHoward Secretary—Rodney Driving Club MUit .Ip.rr?OF,79STELGIN �3(bbVF.[1 APR 11 2016 Rodney Driving Club BOX 201 Rodney ON NOL IC0 April 4,2016 To West Elgin Council Councillors; The Rodney Driving Club has been In existences and has-operated at the Rodney Fairgrounds since 19,58.Our mandate is Ito further the sport of harness racing and to encourage the ownership and training of 5tandardhred horses far racing purposes.",To that end,we have maintained the barns and the track at our expense and we have kept the facilities swept and the surrounding areas clean,We patronize the local feed and tack shops,farriers;equine therapists and snow plow operators.Some members snake their living racing their horses while others are in the business part-time. Many high-calibre race horses have tailed Rodney Fairgrounds their home.While they are too numerous to rh6rnt aop horses currently In the barns include Insincerity,a pacing mare who has so far earned over$225;0110 for her owner trainer 8111.Hamm and Colorado suck,a pacing colt who made $30,060 in 18iS for owner/trainer Doug Schweitzer-as well as over$12,000 for him so far this year. One of the major keys to the success of our horses is being able to get them out of their stalls as often as possible and It Is for that reason that the Club is asking-to use the sand Ring.Horse people know that the longer a horse can run and play.-outside.of Its stall,the:happier it is and the smaller the risk of it developing either colic or ulcers,both of which can be very serious.We have constructed,at our own expense,a small paddock beside the track but,because of its size only one house at a time can be put in it and there is not much room for that horse to be able to run. We have asked to use the Sand Ring as.it will accommodate more than one horse at a time,allow them to run and play-together and generally permit more horses to be outside more often.The horses will keep the ground packed and the weeds gone,eliminating the need for Parks&aec to do so. It was noted that Council did not support the construction of an outdoor skating rink this past winter because of concerns that it would riot be used.The sand Ring was built for horses,to be used by horses.It was financed with public funds,built by municipal.employees and sits Idle over 360 days a year.Most of the members of the Rodney Driving Club are residents of West Elgin and we respectfully request to be allowed ther use of this facility for our horses. Thank you for your consideration. 01" Allan Howard Secretary,Rodney Driving Club uoT& 4P q .l om ' m March 23, 2016 Rodney Driving Club c/o Allan Howard Secretary P.O. Box 201 Rodney, ON NOL 2CO Dear Mr. Howard, RE: Request to use the Sand Ring at the Rodney Fairgrounds Please be advised that the Council of the Municipality of West Elgin passed the following resolution at their meeting held on March 10, 2016: DULY MOVED AND SECONDED RESOLVED that the Council of the Municipality of West Elgin defer the decision until Municipal Staff can report back to Council. DISPOSITION: Carried Should you have any questions please contact the undersigned. Yours truly, /4-7-12� Spencer Pray Deputy Clerk cc. J. Slater 22413 Hoskins Line, Box 490, Rodney, Ontario NOL 2CO Tel: (519) 785-0560 Fax; (519) 785-0644 a. V IPA VNg ` fY tp A { s III 'ig98• The Municipality of West Elgin TO: MAYOR AND COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: APRIL 28, 2016 SUBJECT: ZONING BY-LAW AMENDMENT APPLICATION FOR THE REGULAR BAPTIST CHURCH OF CANADA CIO LYLE MANN RECOMMENDATION: THAT Council of the Municipality of West Elgin APPROVE Zoning By-law Amendment File No. P2116, subject to the provisions on the attached By-law. REASONS FOR AND NATURE OF THE APPLICATION: The purpose of the Zoning By-law Amendment application is to rezone from Institutional (1) to Site-Specific Hamlet Residential (HR-2) to permit the conversion of a former church to a single unit dwelling with a reduced minimum lot area to be used for residential use. The minimum lot area for the HR Zone where a connection to a municipal water supply is not available is 2,000.0 m2 (21,527.82 ft.2); the proposed minimum lot area would be 828.99 m2 (8,923.17 ft.2) with a private water well. The subject lands are situated on the northeast corner of Clachan Road and Johnston Line, within the geographic Township of Aldborough. The lands are legally described as South West Part of Lot 1, Concession 2 Western Division and known municipally as 21667 Clachan Road. The subject lands have an area of 828.99 m2 (8,923.17 ft.2), a depth of 27.45 m (90.06 ft.) and a frontage of 30.2 m (99.08 ft.) along Clachan Road. The parcel contains a former church, with a private water well and proposed private septic system. The location of the subject lands are on the attached Key Map. SUMMARYICONCLUSION: The application has been assessed for appropriateness with regard to existing policy and the impact of the proposal on the surrounding land uses. The application is consistent with the Provincial Policy Statement and conforms to the County of Elgin Official Plan and the Municipality of West Elgin Official Plan. AGENCY CIRCULATION: The application was circulated to the applicable public agencies for comment and to all neighbouring property owners within 120 metres of the properties; no concerns were raised. DISCUSSION: Provincial Policy Statement Under Section 3(5) of the Planning Act, the Municipality "shall be consistent with" matters of provincial interest as set out in the Provincial Policy Statements (PPS). Settlement Areas and Sewage and Water and policies were reviewed and no concerns were evident. Conclusion: The proposed Zoning By-law Amendment is consistent with the PPS. _ County of Elgin Official Plan The subject lands are designated Tier 3 settlement area as shown on Schedule 'A' Land Use of the County of Elgin Official Plan. Tier 3 settlement areas are predominately residential and do not have any municipal services (i.e. services are provided by individual on-site water and sewage services. Comment: The hamlet of Clachan does not have any municipal services. The proposed conversion of a former church to a single unit dwelling will be serviced with an existing private well and proposed private septic system and is permitted in a Tier 3 settlement area. Conclusion: The proposed Zoning By-law Amendment conforms to the County of Elgin Official Plan. Municipality of West Elgin Official Plan The subject lands are designated Hamlet as shown on Schedule `E' Rural Area Land Use & Transportation Plan of the Municipality of West Elgin Official Plan. The primary use of lands designated Hamlet is single unit dwellings and is limited for future development as no municipal services currently exist. Comment: The proposed conversion of a former church to a single unit dwelling is permitted in the Hamlet designation. Conclusion: The proposed Zoning By-law Amendment conforms to the Municipality of West Elgin Official Plan. Municipality Municipafty of West Elgin Comprehensive Zoning By-law 2015-36 The subject lands are proposed to be rezoned from Institutional (1) to Site-Specific Hamlet Residential (HR-2) to permit the conversion of a former church to a single unit dwelling. The HR Zone permits a single unit dwelling. The minimum lot area for the HR Zone where a connection to a municipal water supply is not available is 2,000.0 m2 (21,527.82 ft.2); the proposed minimum lot area would be 828.99 m2 (8,923.17 ft.2) with a private water well. The reduced lot area is appropriate as no additions are proposed for the former church building and the application allows for the reuse of a historical building to a residential use that is compatible with the character of the Hamlet of Clachan. Other Issues/Matters The subject lands currently do not have a private septic system. Due to the reduced lot area, a septic system study was prepared by Don McColl. The septic system study indicates a 3,600 litre septic tank with filter bed (based on a 3 bedroom home) can meet the minimum separation distance to the private well on the property and to other neighbouring private wells and therefore, can be installed on the property. The Deputy Chief Building Officer has reviewed the septic study and no has no concerns. Respectfully Submitted, Reviewed by: �Iev. C.P.Heather Ja s, MCIP, RPP Scott GA., C.G.A. 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On June 17,2015,the Waste Diversion Ontario (WDO) Board determined that payments to municipalities will be based on a 2015 funding obligation of$114,600,548.WDO's CEO, Michael Scott, provided further details with respect to the WDO Board's determination of the 2015 funding obligation in his June 24,2015 CEO Update Report.The report can be read at: htt www.wdo.ca files 8914 3516 0446 CEO Report June 24 2015. df. Stewardship Ontario is providing payments to municipalities in accordance with the WDO Board's decision. On behalf of Stewardship Ontario, I want to thank you for your continued efforts to increase waste diversion in this province. Sincerely, 4z— David Pearce Supply Chain Officer Stewardship Ontario 1 St.Clair Avenue West 1416-323-0101 www stewardshipontario.ca 7th Floor F. 416.323.3185 Toronto,Ontario info@stewardshipontario.ca M4V 1K6 �mvat� Ontario LEGISLATIVE ASSEMBLY Laurie Scott, MPP Queen's Park Office. Constituency Office: Haliburton-Kawartha Lakes-Brack Rm.434,Main legislative Bldg. 14 Lindsay St.,North Queen's Park Lindsay,Ontario K9V 1T4 Toronto,Ontario M7A 1A8 Tel.(705)324-6654 Tel.(416)325-2771 1-800424-2490 Fax(416)325-2904 Fax(705)324-6938 E-mail:lauae.scott®pc.ola.org E-mail:laurie.scottco®pc.ola.org April 7, 2016 Mayor Bernie Wiehle Municipality of West Elgin 22413 Hoskins Line, Box 490 Rodney, ON NOL 2CO Dear Mayor Wiehle, I write to you today to ask you to support my efforts as MPP and PC Critic for Women's Issues, to call on the provincial government to take immediate steps to combat human trafficking in Ontario and to raise public awareness of this horrid crime. Human trafficking is a heinous crime that has been referred to as nothing short of modern day slavery. It is one of the fastest growing crimes, and starts and stays in Canada—over 90 percent of victims are Canadian-born. Worse, Ontario is a major hub for human trafficking in Canada, as the proximity to cities along the Highway 401 corridor provides an accessible thoroughfare for traffickers, and the ability to keep victims isolated. Victims are lured over the internet, meaning that this crime is in our neighbourhoods, our communities and our towns. Victims—predominantly girls averaging the age of 14, and shockingly as young as 11 —are lured into a nightmare that they can almost never escape on their own. Traffickers recruit, transport, harbour and control the girl next door for sexual exploitation) or forced labour. On February 18, 2016, the Legislative Assembly of Ontario unanimously supported Bill 158 on Second Reading, which aims to take immediate steps against human trafficking in Ontario. The bill provides as follows: . • Declare February 22"d as Human Trafficking Awareness Day in Ontario; • Allow for an application to be brought by a parent of a trafficking victim under the age of 18, a trafficking victim aged 18 or over or an authorized agent such as Covenant House to obtain a protection order from a judge to prohibit the trafficker from contacting or approaching the victim. Such an order would remain in place for a minimum of three years; 11 Page i • Create a tort or civil action of human trafficking, allowing victims to sue their traffickers for damages and an accounting of profits; and • Amend the definition of"sex offender"under Christopher's Law (Sex Offender Registry), 2000 to include criminal offences for trafficking of victims under the age of 18 years. In May of last year, I also received unanimous support for a motion asking the Government of Ontario to immediately create a provincial task force to combat human trafficking in Ontario. The task force would have a similar structure and funding model to the Guns and Gangs Task Force. A multi jurisdictional task force made up of specially-trained police officers, Crown prosecutors,judges, and frontline workers would coordinate information sharing, and collaboratively work to apprehend criminals and rescue victims.Training and education would also have to be specialized not only for law enforcement and the justice system, but for victims' services, health care workers, schools and businesses. The task force was endorsed by the Select Committee on Sexual Violence and Harassment, which I had the honour of co-chairing. The two recommendations are as follows: 57. The Ontario government provide resources for the development of a coordinated approach to help victims of human trafficking, allowing providers of support services and the criminal justice system to share information and work collaboratively. 58. The Ontario government develop a multi-ministerial,province-wide strategy on human trafficking. Ontario is far behind other provinces when it comes to combatting human trafficking and taking significant action. For instance, in Manitoba, they have enacted legislation as far back as 2012, which has seen multiple victims rescued and traffickers put behind bars for breaching protection orders. I ask that you and your council members consider putting forward a resolution to support the following attached draft resolution. I look forward to your support. Sincerely, Q.w� CSc�- Laurie Scott, MPP Haliburton-Kawartha Lakes-Brock 2 Page Municipal Resolution on Anti-Human Trafficking Task Force and Bill 158,Saving the Girl Next Door Act,2016 WHEREAS human trafficking is a heinous crime that has been referred to as modern day slavery; and WHEREAS traffickers recruit, transport, harbour and control the girl next door for sexual exploitation or forced labour; and WHEREAS it is one of the fastest growing crimes that starts and stays in Canada, targeting victims—90 percent of which are Canadian-born and predominantly female, averaging the age of 14; and WHEREAS Ontario is a major hub of human trafficking in Canada, and victims are lured, manipulated and coerced, often over the internet from every part of Ontario; and WHEREAS human trafficking is in our neighbourhoods and our communities; THEREFORE BE IT resolved that the Council of(name of municipality) support Bill 158, Saving the Girl Next Door Act, 2016, support MPP Laurie Scott's motion for a multi- jurisdictional and coordinated task force of law enforcement agencies, Crown prosecutors, judges,victims' services and frontline agencies; and That a copy of this resolution be forwarded to all Members of Provincial Parliament and municipalities. E Council �-3 Medavie EMS Presents Annual Report for 2015 Medavie EMS Elgin Ontario presented Council with its Annual Report for 2015. This report included call volumes, response times, and plans for 2016. A Highlights of System Performance Include: • 90th Percentile Response Time: 12:25 • Reaction time: 1:24 • Kilometers Travelled: 516576 • Vehicle Collisions: 7 (no personal or patient injury) • Call Volume: 2.3% Increase from 2014 • Community Event Hours: 278 The full report can be found as part of the April 12, 2016 Elgin County Council Agenda Package. Revised No-Parking By-Law Elgin County Council adopted a revised No-Parking By-Law (16-11) and recinded former No-Parking By-Law 15-12. The By-Law was revised to ensure its accuracy and No consitency of wording. Staff reviewed each of the 137 PARKING locations described in Schedule A, Part B of the existing By-Law to make sure that descriptions reflected actual conditions. All amendments were administrative in nature. A Copy of the No-Parking By-Law can be found in the April 12, 2016 Elgin County Council Agenda Package. I School Board Meeting Scheduled for June Elgin County Councillors will meet with the Thames Valley District School Board and the London District Catholic School Board on June 29, 2016 to discuss organizational priorities. Southwold Requests Wonderland Road Transfer Due to the new 401 interchange completed late last fall, the volume of traffic on Wonderland Road in the Township of Southwold has increased dramatically. Drivers are using this road as an access route for the 401 and to the City of London. As a result, the Township of Southwold Council passed a resolution requesting the transfer of Wonderland Road to the County of Elgin. Elgin County Council directed staff to provide a more comprehensive report regarding.all of the implications associated with this transfer. The report is expected sometime later this spring. IPM Scholarship Applications Open The County of Elgin is currently accepting applications for the 2016 International Plowing Match Scholarship. The scholarship awards $2,500 per year to one female and one male each who are already attending a college or university in Canada to study in an agriculturally-related program. Examples of such programs include agricultural sciences, agri-business, agri-tourism, nutrition, earth sciences, and food sciences. The scholarship is provided as a result of the generous support of legacy funds from the 2010 International Plowing Match hosted in Elgin County. Please pass this information on to anyone who may qualify. For more information about the IPM Scholarship visit The full April 12, 2016 Elgin County Council Agenda can be found From: Minister of Labour(MOL) [mailto:MinisterofLabour @ontario.ca] Sent: April-19-16 12:09 PM To: Minister of Labour (MOL) Subject: Letter from the Minister of Labour/ Lettre du ministre du Travail Message from the Minister of Labour I am proud to write today to inform your municipality that Bill 163, the Supporting Ontario's First Responders Act, 2016, has passed third reading and received Royal Assent on April 6, 2016. Municipalities across Ontario play a vital role in the delivery of emergency services. Consequently, it is important that municipalities are aware of this critical legislation to support Ontario's first responders. Over the last decade there has been an increased awareness of the effects of post-traumatic stress disorder (PTSD). We know PTSD can be serious and debilitating, and that first responders are at least twice as likely as the general population to suffer from PTSD. The Premier asked me to bring forward a plan that addressed prevention of and resiliency to PTSD, and she also asked that we create legislation that makes PTSD a workplace presumption for first responders. First responders put their lives at risk each and every day to keep all of us safe, and it's important we provide our first responders the same unconditional support they provide to us when we need them. That's why I committed Ontario to becoming a leader in dealing with first-responder PTSD, and we know the solution lies with a comprehensive approach that includes both preventative and legislative measures. The Supporting Ontario's First Responders Act, 2016 is a key component of that comprehensive strategy. It will provide a presumption that PTSD diagnosed in first responders is work-related, allowing for faster access to WSIB benefits, resources and the timely treatment needed to heal and return to work safely. The specific groups covered under the PTSD presumption include: • Police, including First Nations constables, and chiefs of police • Firefighters (including part-time and volunteer firefighters), including those who are employed or who volunteer to provide fire protection services on a reserve, fire investigators, and fire chiefs • Paramedics and emergency medical attendants, and ambulance service managers • Workers involved in dispatching emergency services, including workers who play a role in the chain of communications which lead up to the dispatch for ambulance services, firefighters and police 1 • Correctional officers/youth services workers (including managers) and workers who provide direct health care services in adult institutional corrections and secure youth justice facilities • Members of emergency response teams dispatched by a communications officer. The Supporting Ontario's First Responders Act, 2016 also amends the Ministry of Labour Act to allow the Minister of Labour to collect information about an employer's plans to prevent PTSD and authorizes the Minister to publish those plans. Collecting this information is intended to encourage the development of prevention plans and assess progress in the prevention of PTSD in these workplaces. It will also serve to highlight gaps and inform future prevention initiatives. I will formally direct certain employers to provide me with information on their workplace post-traumatic stress disorder prevention plans by April 23, 2017. This direction will be published in the Ontario Gazette, Volume 149, Issue 17, which will be available at www.ontario.ca/search/o-ntario-gazette. Additional information can also be found on the Ministry of Labour website at www.labour.gov.on.ca/english/hs/ptsd.phR. As your municipality is an employer or is responsible for employers of workers covered under the PTSD presumption, I am advising you of this direction and look forward to receiving information in a timely manner. You are able to determine an approach that reflects your local context, taking into consideration the ways that first responder services are delivered and supported locally. I would request that you forward this correspondence to any administrations that fall within your purview, so they are aware of the direction to submit information and are engaged in the process as appropriate. Information about prevention plans should be submitted in electronic Word format to ptsdpreyention&ontario.ca. When submission by this method is not possible, information can be mailed to the Ontario Ministry of Labour, Att: PTSD Prevention Plan, 400 University Avenue, 14th Floor, Toronto, ON, M7A 1T7. Resources to assist in the development of a prevention plan are available online as part of a free online toolkit (see the link below). Should you have any questions, please contact ministry staff at 416-325- 4575. These legislative amendments build on our previously announced PTSD prevention strategy, which includes: • The creation of a radio and digital campaign aimed at increasing awareness about PTSD among first responders, their families and communities and eliminating the stigma that too often prevents those in need from seeking help • An annual leadership summit to be hosted by the Minister of Labour to highlight best practices, recognize leaders, and monitor progress in preventing and addressing PTSD • A free online toolkit at www.firstrespondersfirst.ca with resources on PTSD tailored to meet the needs of employers and each of the first responder sectors • Grants for research that supports the prevention of PTSD. We started on the prevention initiatives in March 2016 with the launch of the public radio and digital awareness campaign, as well as the free online toolkit. Through the alignment of research, prevention and treatment efforts, Ontario will create a solid and coordinated set of resources to provide the support needed by the brave men and women who put their lives on the line in our time of greatest need. This is the beginning of a new way forward in preventing PTSD and providing support for our first responder community in Ontario. With your help, our government has put in place a strategy that will help protect our dedicated first responders who put themselves in harm's way to ensure our safety. 2 These changes will positively impact many lives across the province, and will provide our 73,000 first responders and their families some peace of mind. Please accept my thanks for your support, Sincerely, [Original signed by] Kevin Flynn Minister of Labour Confidentiality Warning-This email contains information intended only for the use of the individual named above.If you have received this email in error,we would appreciate it if you could please advise us through the Minister's website at h ://www.labour. ov.on.ca/en lish/feedback/index. h and destroy all copies of this message. Thank you. Newsroom :Pact Sheet Page 1 of 2 5 Archived Backgrounder This document was published on January 04,2012 and is provided for archival and research Fact Sheet purposes. l Property Tax Treatment of Renewable Energy Installations January4,201210:00A.M. ! Ministry of Finance On January4;201.2,Ontario Regulation 282199 under the Assessment act was amended to provide greater clarity and introduce new rules governing the property tax treatment of renewable energy installations. The amendments apply to facilities that generate electricity using solar energy,wind energy or anaerobic digestion of organic matter. The amendments take effect as of January 1,2011. SUMMARY OF TREATMENT Roaftop Insta_1Wk ns The assessment and tax classification of property will not change due to the addition of a renewable energy installation on the rooftop of a building. Gr6un in5taliadons For ground-mounted installations,the property tax treatment will depend upon the size-and location of the facility as well as who Is conducting the generation;as outlined below: Generation as Ancillary Activity,Not by a Corporate Power Producer: The following rules apply where energy generation is conducted by a person Who is not ordinarily in the business of electricity generation,transmission or distribution,and where the generation is ancillary to another activity on the same property. • small-size ground installations with a generation capacity up to 10 kW will not experience an increase in assessment or a change in tax classification. • Medlum-size ground Installations with a generation capacity over 10 kW and up to 500 kW will be taxed based on the surrounding land use(e.g.residential,farm,multi-residential,commercial). • Large-size ground installations with a generation capacity over 500 kW will be taxed based on the surrounding land use for the proportion of assessment up to 500 M and at the industrial rate for the proportion over 500 W. - For example,if a 560 kW wind tower is located on multi-residential property,the assessment of the wind tower and associated land would be apportioned 89 per cent to the multi-residential tax class and 11 per cent to the industrial tax class. On-Farm Anaerobic Digestion:. Anaerobic digestion is the process by which organic materials in an enclosed vessel are broken down by micro-organisms,in the absence of oxygen.Anaerobic digestion produces biogas(consisting primarily of methane and carbon dioxide).Anaerobic digestion systems are also often referred to as"biogas systems." Anaerobic digestion facilities of any size that are located on a farm and are operated by the farmer will be taxed at the farm rate. Generation by Corporate Power Producer: Consistent with historic treatment,ground-based generation facilities that are operated by entities whose primary business is the generation,transmission or distribution of electricity("corporate power producers")will continue to be taxed at the industrial hnp:l/news.otitario.ca/mof/en/2012/01/fact-sheet.html 7/20/2015 Newsroom :Fact Sheet Page 2 of 2 Consistent with the treatment that has been in place since 2005,wind turbine towers will continue to be assessed at the rate of $40,000 per MW of installed capacity,except in the two situations noted above where the assessment would not be affected by the installation(rooftop installations and ground-based installations up to 10 kW). Summa ry Ta ble The table below summarizes the treatment described above. Small Medium Large ('up to 10 kW) (over 10 kW up to 500 kW) (over 500 kW) Rooftop No new assessment or taxes. Ground-Ancillary No new Land, buildings and Land, buildings and structures used for assessment structures used for electricity generation are taxed at the rate Use: or taxes. electricity generation are of the surrounding land use for the Generation is not taxed at the rate of the proportion of assessment up to 500 kW,and performed by corporate surrounding land use. taxed at the industrial rate for the power producer and i5 This treatment also applies proportion over 500 W. secondary to main activity to large(over Sop kW)an- on property farm anaerobic digesters that are operated by farmers. Ground-Professional Land, buildings and structures used for electricity generation are taxed at industrial Generation: rate. Generation is conducted by corporate power producer Eagr y Efficiency Installations Ontario Regulation 282198 was also amended to provide clear policy regarding energy efFidency and energy conservation installations that use renewable energy technologies.As a result,the assessment of properties with an active solar heating or cooling system or a ground-sourced geothermal heating or cooling system will not be increased as a result of that improvement. http://news.ontario.ca/mof/en/2012/01/E`act-sheet.html 7/24/2015 r s 14 i t _ 'rnurism Profile Hawk Cliff- Soaring to New Heights in 2096 A local conservation organization, the Thames Talbot Land Trust(TTLT), has big plans fc Port Stanley birding attraction Hawk Cliff. Located on the north shore of Lake Erie, Hawk Cliff has been the stomping ground of nat birders for generations. Members of the St. Thomas Field Naturalist's Club have been pa Hawk viewing weekends, education, and banding at the location since 1975. To learn more about the Thames Talbot Land Trust and Hawk Cliff click here. Business Profile Wall to Wall Construction Mike Wall wasn't always in the home building business, in fact, when the idea was sugge several times, he laughed it off. It is now 10 years into his career as a home builder and looked back. It all started when Mike and his wife purchased a plot of land to build a larger home for th family. Mike learned how to draft and blueprint and managed the build himself. The proje success that friends and family suggested that he had a true talent and should build hom He laughed at the suggestion and continued to work in his job at a local factory.As his fa long hours at the factory became more taxing and he had less time to spend with them. time he sold his first home and started to build another. Friends and family again made tt comments about starting a home building company. It was when he was on a parental le birth of his third child that he really started to look into becoming Tarion Certified (a certifi by anyone wanting to build and sell homes in Ontario). To learn more about Wall-to Wall Construction click here. Community Resource Elgin County Accepting Applications for the 2016 International Plc t Match Scholarship t,i 2y y. 4 The County of Elgin is now accepting applications for the 2016 International Plowing Mai Scholarship. The scholarship awards$2,500 per year to one female and one male each already attending a college or university in Canada to study in an agriculturally-related 2 program. Examples of such programs include agricultural sciences, agri-business, agri-tourism, nutrition, earth sciences and food sc scholarship is provided as a result of the generous support of legacy funds from the 2010 International Plowing Match hosted in Eigir To learn more about the Elgin County International Plowing Match Scholarship click here. C'ommunfty Resource Out There Creative Therapy The positive effects of creativity on the brain are well documented. Art, music, dance, w creative endeavours of all types are shown to enhance cognitive ability,Yp , relieve stress, r 9 Y self-esteem among many other benefits. It is no surprise then that creativity is an esser for mental well-being. Because of the efforts of a Malahide resident and a dedicated grc volunteers, residents of Elgin County affected by mental illness now have a new re s our express themselves creatively in a positive way. Out There Creative Therapy is a not-f. organization that works to provide programs and events for people affected by mental it communities. S a To learn more about Out There Creative Therapy click here. Elm 0! Elm= havinct problems viewing or downloading the images for the PDF version of the newsletter. 3 Click to view this email in a browser If you no longer wish to receive these emails,please reply to this message with"Unsubscribe"in the subject line or simply click on the following link:Unsubscribe County of Elgin 450 Sunset Drive Vertical St Thomas,Ontario n5r5v1 ADUMsrortMW Read the Vertical Response marketing policy. Froe Email Marketttig 7s 4 I 11-Apr-16 West Elgin Council Hoskins Line Rodney,Ontario NOL2C0 Councilors: West Elgin Branch 221 of the Royal Canadian Legion would like to thank council for its support. In the past an agreement was reached between West Elgin council and Branch 221 of the Royal Canadian Legion to allow an exemption again for the 2016 taxes. We formally ask council to grant us this exemption again for the 2016 year. Robert White President Br. 221 West Elgin Branch 221, Royal Canadian Legion Branch 221@ hotmail.com 519-768-1890. West Elgin Recreation Committee Regular Session February 16 2016 This regular session of the West Elgin Recreation Committee was called to order at 7:00 pm with the following members present: Ken Neil, Doug Staddon,Joe Seman,Grace Blanchard,Jennifer Blanchard, and Recreation Superintendent Jeff Slater. Item#1 Disclosure of Pecuniary Interest: None noted. Item#2 Delegations:There were no delegations present. Item#3 Adoption of the Minutes: Moved By:Jennifer Blanchard Seconded By:Grace Blanchard The West Elgin Recreation Committee resolves that the minutes from January 19 2016 be hereby approved as presented. CARRIED. Item#4 Business Arising From the Minutes: 1. Christmas decorating Contest:This ears Decorating contest was well attended,I participated ate d in;the major suggestion for next year is to possible adding categories for the participants. 2. 2016 Run.There is a meeting tomorrow night at 7 pm at the Fire Hall in Rodney.The Recreation Superintendent will speak to the Road Superintendent regarding the possible road closure. Posters are being made/designed but not printed yet with a pledge sheet.The race is registered in two places, Race roster,and the Running room.The Optimist is a charitable organization and as such can issue receipts for donations.There will be NO 10 k walk this year. Discussion ensued regarding closing Queen Street for the race. 3. Bicycle Rodeo:the Bicycle rodeo is scheduled for the May 14 2016 and will take place at the health Center in West Lorne.The Recreation Superintendent will look into getting the road closed for this event.Contact will also be made with the Pool Staff and Day Camp staff for possible help with setting up displays. 4. Tri-Star Hockey Skills:Optimist and Recreation Committee Doug Staddon is spear heading the Tri-Star hockey Skills event at the arena.The event is aimed at children from 8-11 years of age and will start about 1 pm. Mr.Staddon is hoping to have in the range of 40"kids"participate. Item#5 Correspondence:There was no correspondence presented at this session. Item#6 New Business: 1. Blue Flog:The Recreation Superintendent reported that the Blue Flag application is in and we have not received a reply as of this meeting. 2. Out Door Ice Surface:The Recreation Department will be receiving a"Kit"to produce an outdoor ice skating surface from the Health Unit.We probably will not receive the kit in time to do anything with it this winter, but it should be available for next winter. i r -2- 3. Quarter Auction: Member Ken Neil reported that the optimist is hosting a Quarter Auction on March 24 at the Recreation Center,and a movie night at the West Lorne Complex on February 19. Item#7 Adjournment: Moved By: Ken Neil Seconded By:Joe Seman The West Elgin Recreation Committee resolves that this session of the West Elgin Recreation Committee hereby adjourn at this hour of 8:45 pm and reconvene March 15 2016 or at the call of the chair. CARRIED _ I West Elgin Arena Board Regular Session March S 2016 This session of the West Elgin Arena Board was called to order at 9:30 am with the following members present: Ian Fleck,Alphonse Willie,Jim Hathaway,Joe Seman,Parks and Arena Superintendent Jeff Slater,absent was Councillor Johnathan Wolf. Item#1 Disclosure of Pecuniary Interest: None noted Item#2 Delegations: There were no delegations present. Item#3 Adoption of the Minutes: Moved By:Alphonse Willie Seconded By:Joe Seman That the West Elgin Arena Board resolves that the minutes of February 9 2016 be hereby approved as presented. .CARRIED Item#4 Accounts and Financial Reports: Moved By:Joe Seman Seconded By:Alphonse Willie That the West Elgin Arena Board hereby approves payment of the accounts as presented in the amount of$29,933.46. CARRIED Item#5 Business Arising from the Minutes: 2016 Budget:The Arena Superintendent reported that the budget had been amended to include a more accurate amount for Hydro in 2016.Further that the numbers in the"Net Arena West Elgin"were not accurate as per the West Elgin Treasurer,nor likely are the numbers directly above that line. Item#6 Correspondence: No correspondence was presented. Item#7 New Business: • Ice out:The Arena Superintendent reported that the ice will be out on March 23 2016,just prior to the last week in March.The WESC had agreed to move their Gala to the Wednesday evening from the Saturday morning,thus creating a possible savings of$4000.00 for the Arena. • Hydro Costs:Discussions centered on the ever increasing costs of hydro within the arena.The board revisited the issue of solar panels on the roof;we discussed solar panels on the ground. The Arena Superintendent brought up the concept of synthetic ice.An interesting concept at best.The Superintendent has in fact been in contact with the manufacturers of such materials and will be visiting the factory in the near future. -2- Item#8 Adjournment: Moved By: Ian Fleck Seconded By:Alphonse Willie The West Elgin Arena Board resolves that this session of the West Elgin Arena Board hereby adjourn at this hour of 10:35 am and reconvene at 9:30 am at the West Elgin Arena or at the call of the chair. CARRIED West Elgin Arena Board Regular Session April 12 2016 . This regular session of the West Elgin Arena Board was called to order at 2 pm with the following members present:Joe Seman,Alphonse Willie,and Ian Fleck and Recreation Superintendent Jeff Slater. Regrets were sent from Councillor Wolf and Member Jim Hathaway. The Recreation Superintendent thanked the members present as the time was changed to facilitate his attendance at a Health and Safety training session in the morning. Item#1 Disclosure of Pecuniary Interest. None noted. Item#2 Delegations: No delegations were present. Item#3 Adoption of the Minutes: Moved By:an Fleck Seconded By:Joe Seman The West Elgin Arena Board hereby resolves that the minutes of March 8 2016 b e hereby approved as presented. CARRIED. Item#4 Accounts and Financial Reports: Moved By:Joe Seman Seconded By:Alphonse Willie The West Elgin Arena Board hereby approves the payment of the accounts in the amount of$ 32,661.06. CARRIED Item#5 Business Arising from the Minutes: Nothing to report. Item#6 Correspondence: No correspondence was reported at this time. Item#7 New Business: 1. Facility Charges: The Recreation Superintendent reported that to maintain consistency with other West Elgin Municipal Departments,there will be additional charges levied against user groups that want access to the facility after hours to cover the additional costs of having staff return to open/close the facility.After some discussion the following resolution was passed: Moved By Ian Fleck - Seconded By:Joe Seman The West Elgin Arena Board resolves that additional charges for the opening and closing of the West Elgin Arena for West Lorne Minor Hockey and the West Elgin Skating Club,two major users of the West Elgin Arena and Children programs providers will be waived and absorbed by the West Elgin Arena.Time will be provided for each association to host their Annual General Meeting at the Arena,as well as time allocated for each association to have access to the arena I -2- to facilitate cleaning of their respective equipment.The said use to be monitored by the Arena Management. CARRIED 2. Solar Panels.The Recreation Superintendent reported that the Arena Board has looked into this in the past and there were some significant problems: 1).the existing roof structure on the arena would not be sufficient to support the panels. 2)There is not sufficient ground space to install a large enough ground panel to make it efficient without losing some parkland.3)There was debate as to whether or not there would be available space/access to the grid to have there installed. 3. Synthetic Ice.Staff members have not had time to investigate this matter further, i.e.a site visit. Item#8 Adjournment: Moved By: Ian Fleck Seconded By,Alphonse Willie The West Elgin Arena Board resolves that this regular session of the WEST Elgin Arena Board hereby adjourn at this hour of 3:15 pm and reconvene on May 10,2016 at 9:30 am at the West Elgin Arena or at the call of the chair. CARRIED West Elgin Recreation Committee Regular Session April 19 2016 This regular session of the West Elgin Recreation Committee was called to order at 7 pm with the following members present:Doug Staddon, Ken Neil,Joe Seman,Grace Blanchard,Jennifer Blanchard,Johnathan Wolf,and Recreation Superintendent Jeff Sfater. Item#1 Disclosure of Pecuniary Interest: None noted Item#2 Delegations: No delegations were present Item#3 Adoption of the Minutes: Moved By: Doug Staddon Seconded By:Grace Blanchard The West Elgin Recreation Committee hereby resolves that the minutes from February 16 2016. Be approved as presented. CARRIED Item#4 Business Arising from the Minutes: I. Road Race.All is ready for the Road Race May 15 2016.The Optimist requested that the Road be closed for the race, Kerr Road and marsh Line.They would like access to the arena at 7 am.The kid's race is to begin,after the adult race. 2. Bicycle Rodeo:The Bicycle Rodeo is scheduled to take place May 14at the Health Center.The Road will be closed in front of the West Lorne Fire Hall. 3. Tri-Star Hockey Skills:Member Doug Staddon reported that the Tri-Star Skills competition was attended by 17 kids. Doug also indicated that teams were playing elsewhere which might have contributed to the smaller number of participants. Item#5 Correspondence:None presented. Item#6 New Business: I. QuarterAuction:Member Ken Neil reported that the Optimists Club is hosting another Quarter Auction on June 9. 2. Blue Flag.An announcement will be made in the area of May 19 2016. 3. Outdoor Rink.The Recreation Department received delivery of the parts of the Outdoor Rink as provided by the Health Unit. Discussions regarding the location of the rink will take place prior to the arrival of cold weather next year. 4. Pavilion:The Recreation Superintendent reported that the area around the pavilion has been seeded.The facility has been vandalized in the past.Some of the lights were damaged,and the hydro box for the receptacles was damaged.The Recreation Staff also had to repair/replace some of the tops of the tables.The Picnic tables have been chained together to prevent the moving of the tables. Item#7 Adjournment Moved By:Joe Seman Seconded By:Jennifer Blanchard The West Elgin Recreation Committee resolves that this session of the West Elgin Recreation Committee hereby adjourn at this hour of 8:15 pm and reconvene May 17 2016,7 pm at the Rodney Fire Hall or at the call of the chair. CARRIED