May 12, 2016 i
MUNICIPALITY OF WEST ELGIN
AGENDA
COUNCIL MEETING
MAY 12, 2016
COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING
DISCLOSURE OF PECUNIARY INTEREST
ADOPTION OF AGENDA
MINUTES (Al - A13)
'April 28, 2016 Council
*April 28, 2016 Public Meeting - Zoning By-law - South West Part of
Lot 1, Concession 2 Western Division (Regular
Baptist Church of Canada).
BUSINESS ARISING FROM MINUTES
DELEGATIONS (B1 - 133)
10:00 a.m. Committee of Adjustment - Minor Variance - Parts of Lots 7 and 8
Block M being Part 1 on RP 11R-311 (Cunningham) (131, C9a).
10:30 a.m. Notice of Meeting to Consider Engineer's Report - Axford Drain
Extension (132).
10:45 a.m. Notice of.Meeting to Consider Engineer's Report - Branch 'A' of the
McDonald Drain (133).
REPORTS (Cl- C10)
1. ROADS
a) `Monthly Report
2. RECREATION/EMERGENCY MANAGEMENT
a) 'Monthly Report
b) `Report- Police Record Checks
3. WATER DISTRIBUTION SYSTEM
t
May 12, 2016 ............. Page 2
a) Operations Report
4, WASTEWATER
5. BUILDING
6. BY-LAW ENFORCEMENT
7. DRAINS
8. ADMINISTRATION
a) *Report - New Lawn Tractor for Port Glasgow Trailer Park
b) *Monthly Fire Report
9. PLANNING
a) *Report - Minor Variance Application for Donald and Linda Cunningham
130 {queen Street.
10. ACCOUNTS
CORRESPONDENCE (D1 - D19)
COUNCIL CONSIDERATION - ACTION RECOMMENDED:
1.* Rodney Aldborough Agricultural Society - Request for Road Closure for
Fair Parade on Saturday September 17, 2016;
2.* Rodney Aldborough Agricultural Society - Special event request;
3.* Tiny Tots Co-operative Nursery School - Trike-a-thon - Request use of
Municipality Parking Lot on Saturday May 28, 2016;
4.* Ministry of Citizenship, Immigration and International Trade - Ontario
Medal for Good Citizenship;
5.* Ontario Good Roads Association - Funding Details for Budget 2016
Infrastructure Investments;
6.* Ontario Good Roads Association - ROMA ends 16 Year Combined
Conference Partnership;
7.* Town of Amherstburg - Request for support of Bill 180 -Workers Day of
Mourning Act, 2016;
8.* Rural Ontario Municipal Association - Sunday January 29 to Tuesday
January 31, 2017 at the Sheraton Centre Toronto Hotel;
9.* St. Ilijah Serbian Orthodox Church - Special event request;
10.* City of Timmins - Resolution to support - Regulate Gas Prices in Ontario.
May 12, 2016 ............. Page 3
RECOMMENDED TO ACCEPT & FILE:
11. AMO
• Watch File - April 28, 2016;
• Watch File - May 5, 2016;
12. Municipality of Dutton Dunwich - Notice of Passing;
13. Town of Essex - Request for Support -Widening of Highway 3 to improve
Public Safety;
14. Town of Amherstburg endorsement of the City of Windsor's resolution
regarding proposed upgrades to the Marathon Petroleum Facility in Detroit
Michigan;
15. St. Thomas - Elgin - Local Immigration Partnership -Welcoming
Communities Initiative - Proclamation;
16. Ministry of Municipal Affairs and Housing Proclamation of the
Infrastructure for Jobs and Prosperity Act, 2015 on May 1, 2016;
17. Township of North Stormont - Request for Support - Natural Gas
expansion throughout Eastern Ontario;
18. Township of Perry endorsement of "No Wake" restriction in Ontario's
navigable waters;
19. Ministry of Fisheries and Oceans - Notification of Critical Habitat Order
under Species At Risk Act to protect the critical habitat of Northern
Madtom.
BY-LAWS:
MINUTES (E1 — E2)
*March 17, 2016 Cactus, Cattle and Cowboys Committee
NOTICE OF MOTION
OTHER BUSINESS (G1 — G4)
1. Council Announcements
2. Closed Session
• Personal matters about an identifiable individual (M.A. s.239
(2)(b)).
• Proposed or pending acquisition or disposition of land (M.A. s.
239 (2)).
CONFIRMING BY-LAW
May 12, 2016 ............. Page 4
ADJOURNMENT
NEXT MEETINGS:
May 26, 2016 Council
Information will be gathered in accordance with the Municipal Freedom of
Information and Protection of Privacy Act(MFIPPA). All comments and
communications received will become part of the public record unless you
expressly request the Municipality to remove it. Questions about the collection of
personal information may be directed to the Clerk.
t.
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
APRIL 28, 2016
PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar
Councillors Joe Seman, Jonathan Wolf, Richard
Leatha m
STAFF PRESENT Scoff Gawiey, C.A.O.-Clerk-Treasurer
Lee Gosnell, Public Works Superintendent
Heather James, Planner
ALSO PRESENT Dan MacLeod, Ontario Clean Water Agency
Sharon Larmour
CALL TO ORDER
The Mayor called the meeting to order 9:30 a.m.
DECLARATION OF PECUNIARY INTEREST
Councillor Leafham declared a Conflict of Interest in regards to agenda Item
C9b. Councillor Leatham left the Council Meeting before discussion of this item
occurred and re-entered the Council Meeting after being informed by the Clerk
that Council had finished with Item C1 b and were continuing on with the meeting.
ADOPTION OF AGENDA
RES. NO.1 Moved by Seman
Seconded by Leatham
RESOLVED that the Council of the Municipality of West Elgin
approves the agenda for April 28, 2016 as printed and circulated;
with the following addition;
• A proposed or pending acquisition or disposition of
land (M.A. s.239 (2)(c)).
DISPOSITION: Carried
APPROVAL OF MINUTES
RES. NO.2 Moved by Bodnar
Seconded by Seman
RESOLVED that the minutes of the meetings held on the following
dates be adopted as printed and circulated;
April 14, 2016 Council
April 14, 2016 Public Meeting 2016 Draft Budget
DISPOSITION: Carried
BUSINESS ARISING FROM MINUTES
None.
April 28, 2016 .....Page 2 of 11
DELEGATIONS
RES. N0.3 Moved by Seman
Seconded by Bodnar
RESOLVED that Council suspend and leave its Council meeting
and enter into a Public Meeting concerning a proposed Zoning By-
law Amendment for land located at South West Part of Lot 1,
Concession 2 Western Division (Regular Baptist Church of
Canada).
DISPOSITION: Carried
10:00 a.m. Public Meeting -Zoning By-law-South West Part of Lot 1
Concession 2 Western Division Re ular Baptist Church of Canada 131 C9a .
Separate minutes for the Public Meeting have been created.
RES. NOA Moved by Bodnar
Seconded by Seman
RESOLVED that Council enter back into and continue its April
28, 2016 Council meeting.
DISPOSITION: Carried
1:30 p.m. Elgin County- Elgin County Warden and West Elgin Mayor Bernie
Wiehle and C.A.O. Mark McDonald - Presentation
Deputy Mayor Bodnar assumed the Chair.
Also in attendance: Mark McDonald, Elgin County
Mayor Wiehle introduced Elgin County Chief Administrative Officer Mark
McDonald to Council.
Mark McDonald provided a presentation to Council titled"Presentation to
Municipal Partners". It was a high level overview for Elgin County that included
Budget highlights, Corporate Goals, Partnerships and Collaboration
opportunities.
Council also got to preview the new Elgin County Tourism video.
Council thanked Mark McDonald and Elgin County Warden (and West Elgin
Mayor) Bernie Wiehle for their presentation.
Mayor Wiehle re-assumed the Chair.
REPORTS
1. ROADS
a) Report-Monthly Report
RES. NO.5 Moved by Seman
Seconded by Bodnar
RESOLVED that the Monthly Report from the Public Works
Superintendent dated April 28, 2016 be received;
DISPOSITION: Carried
b)-Repo rt-Sale of 1993 International Truck
...... . .... ..... .. ......
April 28, 2016 .....Page 3 of 11
Councillor Leatham declared a Conflict of Interest and left the Council Meeting.
RES. NO;6 Moved by Wolf
Seconded by Seman
RESOLVED that the Report-Sale of 1993 International Truck from
the Public Works Superintendent dated April 28, 2016 be received;
AND THAT Council accepts the tender from Jason Towers in the
amount of$7,505.00 plus applicable taxes for the sale of the 1993
International Truck as is with plow harness and wing.
DISPOSITION: Carried
Councillor Leatham entered back into the Council meeting after the Clerk gave
notice that Item C9.b) was finished.
c Report_- Backhoe Purchase
RES. NO.7 Moved by Seman
Seconded by Leatham
RESOLVED that the Report-Backhoe Purchase from the Public
Works Superintendent dated April 28, 2016 be received;
AND THAT Council accepts the quotation from Kucera Farm Supply
Limited-Canada in the amount of$44,431.00 plus applicable taxes
for the purchase of one(1) new Case 580SN WT Backhoe and
trade-in two (2)Case 580 SM (2001 and 2009 models) Backhoes;
AND FURTHERMORE THAT the Backhoe be purchased as soon
as possible.
DISPOSITION: Carried
2. RECREATIONIEMERGENCY MANAGEMENT
a Report- Request Closing of Kerr Road from Pioneer to Marsh Line and
Marsh Line from Kerr Road to Graham Street on May 15 2016
RES. NO.8 Moved by Seman
Seconded by Wolf
RESOLVED that the Report- Request Closing of Kerr Road,from
Pioneer to Marsh Line, and Marsh Line from Kerr Road to Graham
Street, on May 15, 2016 from the Parks and Arena Superintendent
dated April 28, 2016 be received;
AND THAT the Council of the Municipality of West Elgin supports
the West Lorne Optimist Club and West Elgin Recreation
Committee to close Kerr Road, from Pioneer to Marsh Line, arid
Marsh Line from Kerr Road to Graham Road, on May 15, 2016
from 8:30 a.m.to 10:30 a.m.
DISPOSITION: Carried
b Report- Installation of Acoustic Panels in the Recreation Centre
A tabled motion was made. The report has been withdrawn.
3.WATER DISTRIBUTION SYSTEM
4.WASTEWATER
Dan MacLeod of OCWA entered the Council meeting.
a Report- Rodney Wastewater Treatment Plant Operations Report- First
Quarter 2016
i
April 28, 2016 .....Page 4 of 11
RES. NO.9 Moved by Seman
Seconded by Leatham
RESOLVED that the Report-Rodney Wastewater Treatment Plant
Operations Report- First Quarter 2016 from the Ontario Clean
Water Agency dated April 26, 2016 be received.
DISPOSITION: Carried
b Report-West Lorne Wastewater Treatment Plant&Collection System
Operations Report- First Quarter 2016
RES. NO.10 Moved by Wolf
Seconded by Bodnar
RESOLVED that the Report-West Lorne Wastewater Treatment&
Collection System Operations Report- First Quarter 2016 from the
Ontario Clean Water Agency dated April 26,2016 be received.
DISPOSITION: Carried
Dan MacLeod of 0CWA left the Council meeting.
5. BUILDING
6. BY-LAW ENFORCEMENT
7. DRAINS
8.ADMINISTRATION
a Report-2016 Budget
RES. NO.11 Moved by Bodnar
Seconded by Seman
RESOLVED that Report-2016 Budget from the C.A.O.-Clerk-
Treasurer dated April 14, 2016 be received.
DISPOSITION: Carried
b Report-2016 Municipality of West Elgin Budget- Final
RES. NO.12 Moved by Leatham
Seconded by Seman
RESOLVED that the Report-2016 Municipality of West Elgin
Budget- Final dated April 28, 2016 be received;
AND THAT Council adopt the 2016 Budget for the Municipality of
West Elgin Operations, Maintenance,Administration, and Capital
Budgets as revised;
AND FURTHERMORE THAT the 2016 Budget and Rates By-law
be brought forward and adopted.
DISPOSITION: Carried
c Report_Deputy Chief, and Station Chief Appointments
RES. NO.13 Moved by Seman
Seconded by Bodnar
RESOLVED that the Report- Deputy Chief, and Station Chief
Appointments from the West Elgin Fire Chief dated April
28, 2016 be received;
AND THAT the following appointments to the West Elgin Fire
Department be approved;
April 28, 2016 .....Page 5 of 11
RES. NO,13 Cont'd
1. THAT Allan Beer be appointed as the West Elgin
Deputy Fire Chief;
2. THAT Walter Kauzen be appointed as West Elgin
Station 1 (Rodney) Station Chief;
3. THAT Stuart Jamieson be appointed as West Elgin
Station 2 (Vilest Lorne) Station Chief;
AND FURTHERMORE THAT the appropriate appointment by-
laws be brought forth.
DISPOSITION: Carried
d)Report-Sand Rinq Rental
RES. NO.14 Moved by Bodnar
Seconded by Leathern
RESOLVED that the Report-Sand Ring Rental from the C.A.O.-
Clerk-Treasurer dated April 28, 2016 be received;
AND THAT Council approves the Rental Agreement for the Sand
Ring;
AND THAT the following conditions will be included in the Contract;
1. The Price will be$20.00 per hour or$200.00 per day
for a single day event or$150.00 per day for a multi-
day event.
2. Renters will need to provide the Municipality with a
Certificate of Insurance for the event naming the
Corporation of the Municipality of West Elgin as co-
insured.
3. That renters will be responsible for Clean-up after the
event.
4. That renters will be responsible for working the Sand
Ring to meet their requirements and restore to the
pre-existing condition.
5. That driving on the Soccer Fields is not permitted.
6. If the ground permits, parking will be allowed on infield
grass.
7. That booking the Sand ring will be done through the
Municipal Office.
AND THAT the Rental Agreement for the Sand Ring contain
provisions that protect the interests of the Corporation of the
Municipality of West Elgin;
AND THAT the Rental Agreement may be altered from time to time
to reflect necessary changes;
AND FURTHERMORE THAT the first rental will be the National
Barrel Horse Association Canada for an event on June 4, 2016 and
June 5, 2016.
DISPOSITION: Carried
e Report- Request from the Driving Club
RES. NO.15 Moved by Bodnar
Seconded by Leatham
RESOLVED that the Report-Request from the Driving Club from
the C.A.O.-Cleric-Treasurer dated April 28, 2016 be received;
AND THAT Council approves the use of the Sand Ring by the
Driving Club for exercising their Horses under direct supervision of
the Driving Club;
AND THAT the current contract with the Rodney Driving Club be
updated;
April 28, 2016 .....Page 6 of 11
RES. NO.15 Cont'd
AND THAT some of the following rules be put into place;
1. No Horses will be left unattended.
2. No hay or straw will be used in the Sand Ring.
3. The Sand Ring will be clean-up on a regular basis
(minimum weekly).
4. The Sand Ring will not be used two days before an
event is scheduled (or during the event).
5. Depending on ground conditions the Sand Ring will
not be used before May 15t or after October 31 st each
year.
AND FURTHERMORE THAT the Contract for the Sand Ring
contain provisions that protect the interests of the Corporation of the
Municipality of West Elgin.
DISPOSITION: Carried
9. PLANNING
a Report-Zonin B -law Amendment Application for the Regular Baptist Church
of Canada
RES, NO.16 Moved by Seman
Seconded by Leatham
RESOLVED that the Report-Zoning By-law Amendment
Application for the Regular Baptist Church of Canada from the
Planner dated April 28,2016 be received.
AND THAT the appropriate by-law be brought forward.
DISPOSITION: Carried
10.ACCOUNTS
RES. NO.17 Moved by Bodnar
Seconded by Seman
RESOLVED that the Mayor and Treasurer are hereby
authorized to sign Payment Voucher#4A amounting to
$203,531.04 in settlement of General, Road,Water, and Arena
Accounts (including cheques#21641 -21726).
DISPOSITION: Carried
CORRESPONDENCE:
1. Stewardship Ontario-Industry Funding for Municipal Blue Box Recycling.
2. Laurie Scott, MPP Haliburton-Kawartha Lakes-Brock- Request for
support of a resolution regarding Anti-Human Trafficking Task Force;
RES. NO.18 Moved by Wolf
Seconded by Leatham
WHEREAS human trafficking is a heinous crime that has been
referred to as a modern day slavery; and
WHEREAS traffickers recruit, transport, harbour, and control the girl
next door for sexual exploitation or forced labour; and
WHEREAS it is one of the fastest growing crimes that starts and
stays in Canada, targeting victims-90 percent of which are
Canadian-born and predominately female, averaging the age of 14;
and,
1
A -1 April 28, 2016 .....Page 7 of 11
RES. NO.18 Cont'd
WHEREAS Ontario is a major hub of human trafficking in Canada,
and victims are lured, manipulated and coerced, often over the
internet from every part of Ontario; and
WHEREAS human trafficking is in our neighbourhoods and our
communities;
THEREFORE BE IT resolved that the Council of the Municipality of
West Elgin support Bill 158, Saving the Girl Next Door Act, 2016,
support MPP Laurie Scott's motion for a multi jurisdictional and
coordinated task force of law enforcement agencies, Crown
prosecutors,judges,victims'services and frontline agencies;
AND THAT a copy of the Resolution be forwarded to MPP Laurie
Scott and MPP Jeff Yurek,
DISPOSITION: Carried
3. County of Elgin-April 12-Council Highlights.
4. Minister of Labour- Bill 163-Support Ontario's First Responders.
5. MPAC- Brenda Slater-Assessment of Renewable Energy Installation.
6. County of Elgin- Economic Development Newsletter.
7. Royal Canadian Legion -West Lorne Branch 221 -Request for Tax
Exemption for 2016;
RES. NO.19 Moved by Seman
Seconded by Leatham
RESOLVED that the Council of the Municipality of West Elgin
received the letter from the Royal Canadian Legion Branch#221
West Lorne;
AND THAT Council grant tax exemption on Municipal Taxes for the
Royal Canadian Legion Branch#221 West Lorne;
AND FURTHERMORE THAT Council give the Royal Canadian
Legion Branch#221 West Lorne a grant for the Education portion of
the 2016 taxes.
DISPOSITION: Carried
RECOMMENDED TO ACCEPT&FILE:
B. AMO
• Watch File-April 14, 2016;
• Watch File-April 21, 2016.
9. Township of Warwick- Endorsement of the Municipality of Bluewater's
resolution for Physician Recruitment;
10. Township of South Frontenac- Endorsement of the Township of Georgian
Bay's resolution for No Wake Restriction on Ontario's navigable waters.
RES. NO.20 Moved by Bodnar
Seconded by Wolf
RESOLVED that the above correspondence items numbered
1, 3, 4, 5, 6, 8, 9, 10 be received and filed.
DISPOSITION: Carried
BY-LAWS
A-1 April 28 2016 .....Page
$ of11
1. BY-Law No. 2016-30 Rezonin -South Part of Lot 1 Concession 2 Western
Division The Regular Baptist Church of Canada
RES. NO.21 Moved by Seman
Seconded by Leatham
RES -
RESOLVED the mover be granted leave to introduce a By Law
to amend Municipality of West Elgin Zoning By-Law No. 2015-36,to
change the zoning of lands in South Part of Lot 1, Concession 2
Western Division and known municipally as 21667 Clachan Road, a
former church will be rezoned from Institutional (1)to Site Specific
Hamlet Residential (HR-2), and that this shall be the first and
second reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO.22 Moved by Seman
Seconded by Bodnar
RESOLVED that the Municipality of West Elgin Zoning By-Law No.
2015-36,to change the zoning of lands in South Part of Lot 1,
Concession 2 Western Division and known municipally as 21667
Clachan Road, a former church will be rezoned from Institutional (1)
to Site Specific Hamlet Residential(HR-2), and that this shall now
be read a third time and finally passed, signed, sealed and
numbered By-law Number 2016-30 Rezoning-South Part Lot of 1,
Concession 2 Western Division (The Regular Baptist Church of
Canada).
DISPOSITION: Carried
2. By-law No. 2016-312016 Budget and Rates,
RES. NO.23 Moved by Wolf
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-Law
to set the 2016 transition ratios and to levy taxes for the year 2016
and to establish special area charges for garbage collection and
this shall be the first and second reading and provisional adoption
thereof.
DISPOSITION: Carried
RES. NO.24 Moved by Seman
Seconded by Leatham
RESOLVED that a By-law to set the 2016 transition ratios and to
levy taxes for the year 2016 and to establish special area charges
for garbage collection be now read a third time and finally passed,
signed, sealed and numbered By-law Number 2016-31 -2016
Budget and Rates.
DISPOSITION: Carried
3. By-Law Na. 2016-32 Appointment of West Elgin Deputy Fire Chief
RES. NO.25 Moved by Bodnar
Seconded by Seman
RESOLVED that the mover be granted leave to introduce a By-law
to appoint the West Elgin Deputy Fire Chief, and that this shall be
the first and second reading and provision adoption thereof.
DISPOSITION: Carried
RES. NO.26 Moved by Wolf
Seconded by Leatham
April 28, 2016 .....Page 9 of 11
RES, NO.26 Cont'd
RESOLVED that a By-law to appoint the West Elgin Deputy Fire
Chief shall now be read a third time and finally passed, signed,
sealed and numbered By-law 2016-32 Appointment of West Elgin
Deputy Fire Chief.
DISPOSITION: Carried
4. By-Law No. 2016-33 Appointment of Fire Station#1 Station Chief
RES. NO.27 Moved by Leatham
Seconded by Seman
RESOLVED that the mover be granted leave to introduce a By-law
to appoint the Fire Station#1 Station Chief, and that this shall be
the first and second reading and provision adoption thereof,
DISPOSITION: Carried
RES. N0.28 Moved by Bodnar
Seconded by Leathern
RESOLVED that a By-law to appoint the Fire Station#1 Station
Chief shall now be read a third time and finally passed, signed,
sealed and numbered By-law 2016-33 Appointment of l=ire Station
#1 Station Chief.
DISPOSITION: Carried
5. B -Law No. 2016-34 Apoointmentof Fire Station#2 Station Chief
RES. NO.29 Moved by Wolf
Seconded by Semen
RESOLVED that the mover be granted leave to introduce a By-law
to appoint the Fire Station#2 Station Chief, and that this shall be
the first and second reading and provision adoption thereof.
DISPOSITION: Carried
RES. NO.30 Moved by Semen
Seconded by Bodnar
RESOLVED that a By-law to appoint the Fire Station#2
Station Chief shall now be read a third time and finally passed,
signed, sealed and numbered By-law 2016-34 Appointment of Fire
Station#2 Station Chief,
DISPOSITION: Carried
6. By-law No. 2016-35 Authorize Signing of Agreement-Treasu Services
RES. N0.31 Moved by Leathern
Seconded by Semen
RESOLVED that a By-law to authorize the execution of an
agreement between Sharon Larmour and the Corporation of the
Municipality of West Elgin and this shall be first and second reading
and provisional adoption thereof.
DISPOSITION: Carried
RES. NO.32 Moved by Wolf
Seconded by Bodnar
RESOLVED that a By-law to authorize the execution of an
agreement between Sharon Larmour and the Corporation of the
Municipality of West Elgin and that this shall now be read a third
time and finally passed, signed, sealed and numbered By-law 2016-
35 Authorize Signing of Agreement-Treasury Services
A- 1b April 28, 2016 .....Page 10 of 11
RES. NO.32 Cont'd
DISPOSITION: Carried
MINUTES
RES. NO.33 Moved by Seman
Seconded by Wolf
RESOLVED that the minutes of the following committee meeting
be received;
February 16, 2016 West Elgin Recreation Committee
March 8, 2016 West Elgin Arena Board
April 12, 2016 West Elgin Arena Board
April 19, 2016 West Elgin Recreation Committee
DISPOSITION: Carried
NOTICE OF MOTION
No motions made.
OTHER BUSINESS
1. Council Announcements
Councillor Leatham -Toured the Material Recovery Facility
while attending the"Councillor Day at
the MRF"and was very pleased.
Councillor Seman -Eagle Community Centre said thank
you for the Gravel for their parking lot.
-Positive reviews of the Landfill.
Deputy Mayor Bodnar -Toured the Material Recovery Facility
Mayor Wiehle -alas been visiting with all of the lower-
tiers Council in his duties as Warden.
CLOSED SESSION
RES. NO.34 Moved by Leatham
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin
adjourn to a closed session to discuss:
• Personal matters about an identifiable individual (M.A. s.239
(2)(b));
• A proposed or pending acquisition or disposition of land
(M.A. s.239 (2)(c)).
DISPOSITION: Carried
RES. NO.35 Moved by Wolf
Seconded by Leatham
RESOLVED that the Council of the Municipality of West Elgin do
now rise and report.
DISPOSITION: Carried
RISE AND REPORT
Direction was given to C.A.O.-Clerk-Treasurer.
April 28, 2016 .....Page 11 of 11
CONFIRMING BY-LAW
RES. NO.36 Moved by Seman
Seconded by Leatham
RESOLVED that the mover be granted leave to introduce a By-Law
to confirm the proceedings of the meeting held on April 28, 2016
and this shall be the first and second reading and provisional
adoption thereof.
- DISPOSITION: Carried
RES. NO.37 Moved by Bodnar
Seconded by Wolf
RESOLVED that a By-law to confirm the proceedings of the
meeting held on April 28, 2016 be now read a third time and
finally passed, signed, sealed and numbered By-law 2016-36-
Confirming By-law April 28, 2016.
DISPOSITION: Carried
ADJOURNMENT
RES, NO.38 Moved by Seman
Seconded by Wolf
RESOLVED that this Regular Meeting of Council shall adjourn at
2:35 p.m.to meet again on May 12, 2016.
DISPOSITION: Carried
These minutes were adopted on the 12th of May, 2016.
Bernie Wiehle R. Scott Gawley
Mayor C.A.O.-Clerk-Treasurer
40-
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
PUBLIC MEETING
WEST ELGIN COUNCIL CHAMBERS
APRIL 28, 2016
MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar
Councillors: Joe Seman, Jonathan Wolf, Richard Leatham
STAFF PRESENT: Scott Gawley C.A.O.-Clerk-Treasurer
Heather James Planner
SUBJECT: REZONING -SOUTH WEST PART OF LOT 1, CONCESSION 2
WESTERN DIVISION
Also in attendance: Lyle Mann
Gavin Jordan
Michelle Slater
I
The mayor called the meeting to order at 10:00 a.m.
The Planner gave a summary of the proposed amendment as follows:
The purpose of the Zoning By-law Amendment application is to rezone from Institutional
(1) to Site-Specific Hamlet Residential (HR-2) to permit the conversion of a former
church to a single unit dwelling with a reduced minimum lot area to be used for
residential use. The minimum lot area for the HR Zone where a connection to a
municipal water supply is not available is 2,000.0 m2 (21,527.82 ft.2); the proposed
minimum lot area would be 828.99 m2(8,923.17 ft.2)with a private water well.
The subject lands are situated on the northeast corner of Clachan Road and Johnston
Line, within the geographic Township of Aldborough. The lands are legally described as
South West Part of Lot 1, Concession 2 Western Division and known municipally as
21667 Clachan Road.
The subject lands have an area of 828.99 m2 (8,923.17 ft.2), a depth of 27.45 m (90.06
ft) and a frontage of 30.2 m (99.08 ft.) along Clachan Road. The parcel contains a
former church,with a private water well and proposed private septic system.
PLANNING CONCLUSIONS:
The application has been assessed for appropriateness with regard to existing policy
and the impact of the proposal on the surrounding land uses. The application is
consistent with the Provincial Policy Statement and conforms to the County of Elgin
Official Plan and the Municipality of West Elgin Official Plan,
AGENCY CIRCULATION:
The application was circulated to the applicable public agencies for comment and to all
neighbouring property owners within 120 metres of the properties; no concerns were
raised.
A�,�
April 28116...Pg. 2 of 2
SUBJECT: ADJOURNMENT
RES. NO. 1 Moved by Bodnar
Seconded by Leatham
RESOLVED that the Public Meeting concerning a proposed Zoning By-law
Amendment for land located at the South West Part of Lot 1, Concession 2
(Regular Baptist Church of Canada) be hereby adjourned.
DISPOSITION: Carried
These minutes were adopted on this 12«'day of May, 2016.
Bernie Wiehle R. Scott Gawley
Mayor C.A.Q.-Clerk-Treasurer
9.1
MUNICIPALITY OF WEST ELGIN
NOTICE OF PUBLIC HEARING
APPLICATION FOR MINOR VARIANCE
130 Queen Street–A-02116
Donald and Linda Cunningham
Village of Rodney
DATEITIME: 10:00 a.m.Thursday, May 12th,2016
LOCATION: West Elgin Municipal Building -22413 Hoskins Line-north of the Village of Rodney
PURPOSE: To permit a detached garage with a reduced municipal drain setback
The subject lands are situated on the south side of Queen Street within the Village of Rodney being Block M Part
Lots 7 and 8 (beinpq Part 1 on RP I IR-314) and known municipally as 130 Queen Street. The subject lands have an
area of 1,100.0 m (11,840.3 ft.2), an irregular depth and a frontage of 31.7 metres(104.0 ft.). The parcel is occupied
by a single unit dwelling with an attached garage and is used for residential use.
The lands are zoned Residential First Density (117) Zone in the Municipality of West Elgin Comprehensive Zoning
By-law 2015-36. Permitted uses include a single unit dwelling, home occupation,and an accessory building.
The owners are proposing to construct an accessory building (detached garage). Section 4.12 c) Setbacks from
Municipal Drains states no buildings or structures, with the exception of those designed, used, or intended for flood
or erosion control purposes or for road purposes, shall be erected closer than 7.5 metres(24.6 ft.)from the centerline
of a municipal tile drain. The owners are proposing a setback of 3.048 metres (10.0 ft.) from the proposed detached
garage to the centerline of a closed municipal tile drain that runs through the subject lands.
The location of the subject lands are on the attached Schedule"A" map. The variance, if granted, would be subject to
such conditions as the Committee of Adjustment deems necessary or reasonable in the circumstances.
The subject lands are designated 'Residential' in the West Elgin Official Plan. The granting of minor variances is
permitted in accordance with Section 10.5.7 of the Official Plan.
THIS IS A PUBLIC HEARING and you may appear before the Committee at that time, however, if you, a notirred
party, do not attend the hearing, the Committee can proceed in your absence and you are not entitled to any further
notice of proceedings. WRITTEN COMMENTS may be submitted to the Secretary-Treasurer prior to the hearing.
Requests for copies of the decision of the Committee of Adjustment or notice of adjournment of hearing, if any, must
be in writing and addressed to the Secretary-Treasurer. ADDITIONAL INFORMATION relating to this application is
available between 8:30 a.m. and 4:30 p.m. at the Municipal Building (519) 785-0560 from the Municipal Planner,
Heather James.
DATED AT RODNEY this 21st day of April, 2016.
Municipality of West Elgin
K. Scott Gawle—y 22413 Hoskins Line
Secretary-Treasurer P.O. Box 490
Committee of Adjust ent Rodney, Ontario
NOL 2CO
Telephone: (519) 785-0560
Fax: (519)785-0644
Email: saawley0westelain.net
SCHEDULE "A"
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NOTICE OF MEETING TO CONSIDER AN ENGINEER'S REPORT
AXFORD DRAIN EXTENSION
Dear Sir/Madam:
In accordance with section 42 of the Drainage Act, you as owner of land affected by
the proposed drainage works for the Axford Drain Extension are requested to
attend a council meeting to consider the final report filed with the Municipality of
West Elgin.
The meeting will take place'on 12th day of May. 2016 at the hour of 10:30 a.m. at
the Municipality of West Elgin Council Chambers, 22413 Hoskins Line,
Rodney, Ontario.
Yours truly,
Dated: April 21, 2016
Scott Gawley, cp .,ccA
C.A.O.-Clerk-Treasurer, Municipality of West Elgin
If the share of the project cost assessed to your property is more than $100, a copy of the report is
included with this notice.
Failure to attend meeting: If you do not attend the meeting, it will proceed in your absence. If you
are affected or assessed by this proposed project, you will continue to receive notification as required
by the Drainage Act.
Activities at the meeting to consider the report:
• Usually the engineer will present a summary of the report to Council
• For drains initiated by petition:
o Petitioners will be given an opportunity to withdraw their name from the petition
o Other owners that benefit from the drain will be given an opportunity to add their
name to the petition
• Council must decide whether or not to proceed with the project by provisionally adopting the
engineer's report by by-law; they also have the option to refer the report back to the engineer for
modifications.
• All property owners affected by the drain will have an opportunity to influence Council's decision
• There is no right to appeal assessments or other aspects of the engineer's report at this
meeting; these appeal rights will be available later in the procedure. Drainage Act, R.S.O. 1990,
c.D.17, s. 47-54
Petitioners: After the meeting to consider the final report, if the petition does not comply with
section 4, the project is terminated and the original petitioners are responsible for the costs
proportional to their assessment in the engineer's report. Drainage Act, R.S.O. 1990, c.D.17. s. 43
NOTE: FOR FURTHER INFORMATION PLEASE CONTACT THE DRAINAGE
SUPERINTENDENT AT 519-785-0560 (office).
22413 Hoskins line, Box 490, Rodney, Ontario NOL 2CO Tel: (519) 155-0560 Fax; (519) 785-0644
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NOTICE OF MEETING TO CONSIDER AN ENGINEER'S REPORT
BRANCH `A' OF THE MCDONALD DRAIN
Dear Sir/Madam:
In accordance with section 42 of the Drainage Act, you as owner of land affected by
the proposed drainage works for the Branch `A' of the McDonald Drain are
requested to attend a council meeting to consider the final report filed with the
Municipality of West Elgin.
The meeting will take place on 12th day of May, 2016 at the hour of 10:45 a.m. at
the Municipality of West Elgin Council Chambers, 22413 Hoskins Line,
Rodney, Ontario.
Yours truly,
Dated: April 21, 2016
Scott Gawley, CPA., A
C.A.O.-Clerk-Treasurer, Municipality of West Elgin
If the share of the project cost assessed to your property is more than$100, a copy of the report is
included with this notice.
Failure to attend meeting: If you do not attend the meeting, it will proceed in your absence. If you
are affected or assessed by this proposed project, you will continue to receive notification as required
by the Drainage Act.
Activities at the meeting to consider the report:
• Usually the engineer will present a summary of the report to Council
•
For drains initiated by petition:
• Petitioners will be given an opportunity to withdraw their name from the petition
• Other owners that benefit from the drain will be given an opportunity to add their
name to the petition
• Council must decide whether or not to proceed with the project by provisionally adopting the
engineer's report by by-law; they also have the option to refer the report back to the engineer for
modifications.
• All property owners affected by the drain will have an opportunity to influence Council's decision
• There is no right to appeal assessments or other aspects of the engineer's report at this
meeting; these appeal rights will be available later in the procedure. Drainage Act, R.S.O. 1994,
c-D.17, s. 47-54
Petitioners: After the meeting to consider the final report, if the petition does not comply with
section 4, the project is terminated and the original petitioners are responsible for the costs
proportional to their assessment in the engineer's report. Drainage Act, R.S.O. 1990, c.D.17. s. 43
NOTE: FOR FURTHER INFORMATION PLEASE CONTACT THE DRAINAGE
SUPERINTENDENT AT 519-785-0560 (office).
22413 Hoskins line, Box 490, Rodney, Ontario NOL 200 Tel: (619) 785-0560 Fax: (519) 785-0644
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The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Lee Gosnell, Public Works Superintendent
DATE: May 12, 2016
SUBJECT: Roads Report
RECOMMENDATION:
Receive and File
INTRODUCTION:
Monthly report for May, 2016
DISCUSSION:
1. Winter held on well into April this year with snow failing on April 8t" and
10th which required salting and plowing operations. All winter equipment
has since been removed, cleaned and stored for the season.
2. Crews continued with tree trimming and removals,: as well stump grinding
and lawn rehabilitation.
3. Mobile Services of London completed the spring sweeping of all curb and
gutter in the municipality.
4. Grading of gravel roads continued to remove potholes and gravel
shoulders received spring grading to remove pavement edge drop off.
5. Operators assisted at Port Glasgow Trailer park by installing new drains
and excavating for water line upgrades/repairs.
6. Pit rehab and `B' gravel production started at Kearns Pit
7. Site work underway at West Elgin landfill to meet final contour plans
8. Lee attended Manager of Landfill Operations training in Kingston hosted
by SWANA (Solid Waste Association of North America).
9. Other duties in April included patching, sign installation and basin
cleaning/ repairs
Respectfully Submitted,
q"
Lee Gosnell, CRS
Public Works Superintendent
Attachments None
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The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Jeff Slater, Parks and Arena Superintendent, CEMC
DATE: May 12 2016
SUBJECT: Monthly report for Council
RECOMMENDATION:
THAT Council receive and fife.
INTRODUCTION:
1. The roof has been installed at the pool.
2. The pump that operates the pool filtration system needs to be replaced;
this is the original pump and is 16 years old. The old unit has been rebuilt
6 times and is in need of replacement. The new pump is a high efficiency
pump and is 5 HP smaller than the original pump. This should reduce the
operating costs.
3. The grass and turf maintenance is well underway in the parks. All of the
soccer programs have started as well as the baseball in West Lorne.
4. May 14 is the Optimist annual Bike Rodeo at the Health Complex and
West Lorne Fire Hall. As well the annual run Co-Sponsored by the West
Lorne Optimist and the West Elgin Recreation Committee.
5. The grass has been planted around the Pavilion in West Lorne, and is
starting to come up.
6. The repairs to the Splash Pad have been scheduled and will be occurring
prior to the season opening.
7. The Engineer has been contacted regarding the Grandstand and will be
coming out to do an appraisal.
DISCUSSION:
Respectfully Submitted, Reviewed by,
Jeff Slater Scott Gawley, CGA, CPA
Parks Superintendent, CEMC C.A.O., Clerk
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The Municipality of Vest Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Jeff Slater, Parks and Arena Superintendent, CEMC
DATE: May 12 2016
SUBJECT: police_ Recor-. CKeLt�,s
RECOMMENDATION:
That Council authorize the Police Record Check for Recreation Department
applicants for applicants that will be involved with the delivery of Municipal
Services for the Vulnerable Sector, including young children, and the elderly.
INTRODUCTION 1 DISCUSSION:
For some time now the Municipality has struggled with the adoption of a policy
regarding Police Record Screening for employees and or volunteers regarding
the employees involved in delivering services to the vulnerable populations within
the Municipality. It is my recommendation that this process be implemented for
employees directly involved in delivery of services that might involve the
vulnerable populations. This process is and has been standard practice in other
Municipalities for some time, as well as other associations including school
boards, and minor sports associations. In this day and age it is not merely
enough to think that everyone is acceptable to work with children and other
vulnerable populations but you need to be able to prove it.
Respectfully Submitted, Reviewed by,
Jeff Slater Scott Gawley, CGA, CPA
Parks Superintendent, CEMC C.A.O., Clerk
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Facility Name: West Elgin Distribution System
ORG#: 1266
SECTION 1: COMPLIANCE SUMMARY
FIRST QUARTER:
There were no compliance or exceedance issues reported this quarter.
SECOND QUARTER:
APRIL:
There were no compliance or exceedance issues reported this month.
SECTION 2: INSPECTIONS
FIRST QUARTER:
There were no MOIL or MOECC inspections for the first quarter.
SECOND QUARTER:
APRIL:
There were no MOL or MOECC inspections for this month.
SECT_I.ON 3: QEMS UPDATE
FIRST QUARTER:
JANUARY:
There have been changes made to job titles which will require the Operational Plan to be
updated. This will occur later in the year and identified through the Management Review,
which is scheduled in July.
FEBRUARY:
The SOP for watermain repair was updated based on the new procedure the MOECC issued for
watermain disinfection. The internal audit is scheduled for April 15c
MARCH: '
The Internal Audit is being conducted by Rick Turnbull (OCWA), the report has not yet been
received.
SECOND QUARTER:
APRIL:
OCWA has changed the QEMS Policy which is a requirement of Element 2 of the Drinking Water
Quality Management Standard (DWQMS). The revised QEMS Policy will be implemented into
the next revision of the Operational Plan. This revision will likely occur in July after the
Management Review has been conducted in order to incorporate any further revisions
identified through that process.
SECTION 4: PERFORMANCE ASSESSMENT REPORT see attached Round Sheets
FIRST QUARTER:
JANUARY:
Chlorine residuals have been maintaining very well for the past month. All sampling and
testing met regulatory requirements. Trihalomethanes (THMs) are up 7.7%comparing results
of January 2015 to January 2016. THMs are monitored on a quarterly basis.
FEBRUARY:
All sampling and testing met regulatory requirements. Testing for Schedule 15.1, the lead
sampling program was completed this month.
MARCH:
All sampling and testing met regulatory requirements with 0. Reg 170/03,see attached for all
sampling and testing results. Refer to chart below for chlorine residuals at the Rodney Tower.
Chart 1. Rodney Tower chlorine analyzer minimum, maximum and average residuals for the
first quarter of 2016.
2.50
2.00
1.50 AA
max
min
1.00
avg
0.50
0.00
01/01/2016 02/01/2016 03/01/2016
SECOND QUARTER:
APRIL:
All sampling and testing met regulatory requirements with 0. Reg. 170/03. The table below
shows the number.of samples taken each month along with the range of results. The limit far
Total Coliform and E. coil is zero, heterotrophic plate count(HPC) doesn't have a limit. This is
an operational guide to initiate an action plan if results are continuously high in an area.
Samples are taken at four different locations throughout the distribution system each week.
Total
#Samples Coliform E. coli Range #Samples HPC
Range (cfu/10omL) (cfu/100ml-)
(cfu/100mL)
January 16 0-0 0::--:O. ;8 -.10-.20
February 20 0 -0 0-0 10 <10—230
Mardi 16 0 .D 0`=.0
April 16 0. -0 0-0 8 <10- 20
Trihalomethanes are sampled on a quarterly basis. The table below shows the running average
along with the quarterly results thus far.
Limit THM Result
(IAg/L) (gg/L)
July 2015 37
October 2015 - 81
January 2016 _ 56
April 2016 48
Running Aaerage 10 55.5
The Rodney Tower continuously monitors the free chlorine residual of the water. The results
fluctuate based on fill cycles. The chart below shows the minimum, maximum and average
daily free chlorine residuals. During the winter months the results are usually very good,
however, once there is warmer weather the chlorine residuals dissipate. In April,Spring
flushing of the distribution system began and improved the residuals in the Rodney Tower. It is
required to maintain 0.2mg/L of free chlorine in the distribution system. Therefore,the
residual leaving the tower must be above this 0.2mg/L. An adverse reportable event occurs
when the chlorine residuals drops below 0.05mg/L.
2.50
2.00
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01/01/2016 02101/2016 03/01/2016 04/01/2016
SECTION 5: OCCUPATIONAL HEALTH &SAFETY
FIRST QUARTER:
There were no hazards identified during the quarterly health and safety inspection conducted
in January.
SECOND QUARTER:
There were no hazards identified during the quarterly health and safety inspection conducted
in April.
SECTION 6: GENERAL MAINTENANCE
FIRST QUARTER:
JANUARY:
04, 11, 18, 25: Collected weekly bacti samples in the West Elgin distribution system
18: collected THM sample
01, 04, 06,08, 11, 13, 15, 18, 20, 22, 25, 27, 29: West Elgin facility checks and readings
01, 08, 15, 22, 29: Weekly auto flusher rounds in West Elgin
15: Watermain repair at the corner of Monroe &Wellington St. in West Lorne; replaced 35"
section of 6" water main, 2x6" hymax couplers, 16" saddle, reconnect one customer line.
18: Replaced batteries and rewire the auto flusher timer opposite 23.509 Hoskins Line
08: Monthly chamber meter readings
26, 27: West Elgin Distribution monthly sample point rounds
19, 29:Valve operations in the Village of Rodney
FEBRUARY:
01,08,16,22,29: collected weekly bacti samples in the West Elgin distribution system
01: completed schedule 15.1 samples from distribution system
01,03,05,08,10,12,15,16,17,19,22,24,26,29: West Elgin facility checks and readings
01: monthly sample station checks and residuals
05,12,19,26: weekly auto flusher rounds in West Elgin
02,03,09,24: valve operations village of West Lorne and rural
16: 24988 Gray Line- replace valve and solenoid assembly on auto flusher, ran several times to
ensure proper operation
MARCH:
07,14,21,29: Collected weekly bacti samples in the West Elgin distribution system.
02,04,07,09,11,14,16,18,21,23,25,2,30: West Elgin facility checks and readings.
03,11,18,25: Weekly auto flusher rounds in West Elgin.
07: Monthly chamber meter readings.
09,10: West Elgin Distribution monthly sample point rounds.
SECOND QUARTER:
APRIL:
04,11,18,25: Collected weekly bacti samples in the West Elgin distribution system.
01,04,06,08,11,13,18,20,22,25,27,29:West Elgin facility checks and readings.
01,08,15,21,29: Weekly auto flusher rounds in West Elgin.
04: Monthly chamber meter readings.
08: Nevtro onsite to quote altitude valve at West Lorne Standpipe.
11: Quarterly samples collected.
14,27: West Elgin Distribution monthly sample point rounds.
18,19,20,21,25,26,27,28,29: Hydrant flushing.
SECTION 7: ALARM SUMMARY
FIRST QUARTER:
No alarms during this quarter.
SECOND QUARTER:
APRIL:
No alarms during the month.
SECTION 8: COMMUNITY COMPLAINTS&CONCERNS
FIRST QUARTER:
No complaints or concerns this quarter.
SECOND QUARTER:
APRIL:
27: Service leak at 158 Main Street, West Lorne. Curb stop was leaking, operator replaced curb
stop, all done live. Proper disinfection procedure was followed and line was flushed after the
repair was completed.
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The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Lee Gosnell, Public Works Superintendent
DATE: May 12, 2016
SUBJECT: New Lawn Tractor for Port Glasgow Trailer Park
RECOMMENDATION:
THAT Council approves the purchase of(1) one new Kubota GR2120 lawn tractor
from C.L.Benninger Equipment Ltd. of Chatham for the quoted price of$7,375.80
plus applicable taxes.
INTRODUCTION:
Staff at the Port Glasgow Trailer Park currently operates two mowers to keep up
with the large amount of grass which requires cutting within the park. Due to age
and rising maintenance costs, the older of these two mowers is in need of
replacement.
DISCUSSION:
Quotes were received from three dealerships for the purchase of one new 20+hp
lawn tractor equipped with a 48 inch cutting deck (similar to the current machine).
All quotes include a trade in allowance for the old mower.
C.L.Benninger Equipment
- Kubota GR2120 (diesel) $7,375.80
Advantage Farm Equipment
- Cub Cadet XT3 (gas) $7,198.00
- Kubota GR2120 (diesel) $7,800.00
Fulline Farm and Garden Equipment
- John Deere X710 (gas) $7,950.00
- John Deere X750 (diesel) $9,950.00
Although not the lowest price, the Kubota GR2120 has a diesel motor vs gasoline
in the,Cub Cadet. The other park mower also operates on diesel and a fuel tank
is kept on site to fill these machines. If a gas powered mower was purchased,
fuel would have to be constantly hauled in containers from town or another
storage tank would have to be put in at the park.
The mower which is being replaced is also a Kubota. Given its age (10-12 years
old) and the amount of area it covers, this unit has lasted quite well. This new
Kubota diesel garden tractor is a good choice, both economic and operational.
Respectfully Submitted,
Lee Gosneil, CRS
Acting C.A.Q.
Attachments - None
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The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Jeff Slater, West Elgin Fire Chief
DATE: May 12 2016
SUBJECT: Monthly report for Council
RECOMMENDATION:
That Council receive and file.
INTRODUCTION 1 DISCUSSION:
• During the month of April the West Elgin Fire Department responded to
three incidents including: April 2 2016 Motor Vehicle Collision on the 401
April 3 2016, Carbon Monoxide Incident
April 17 2016, Structure Fire.
• Upcoming training in June will include traffic control, at highway and local
roadways, and auto extrication.
• The Fire Department will also be assisting in the Optimist Bicycle Rodeo
on the 14th of May as well as the Run on the 15th of May.
• The Fire Service will also be participating in, and conducting Fire Drills at
Beattie Haven as well as the Seniors Apartments in West Lorne.
• The truck committee has been selected, however will not be meeting until
we get confirmation as to whether or not apparatus will be purchased, The
original intent was to present Council with the proposal and then proceed
with the RFP. There is research being completed by staff members
regarding whether or not we in fact need to purchase any new apparatus.
This is a time consuming process for both the companies involved and the
volunteer members of the fire department truck committee, and in the
interest of efficiency if Council does not intend to replace any apparatus
the committee will not spend time researching the possibilities.
Respectfully Submitted, Reviewed by,
Jeff Slater Scott Gawley, CGA, CPA
West Elgin Fire Chief C.A.O., Clerk
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The Municipality of West Elgin
TO: COMMITTEE OF ADJUSTMENT, MUNICIPALITY OF WEST ELGIN
FROM: HEATHER JAMES, MCIP, RPP, PLANNER
DATE: MAY 12, 2016
SUBJECT: MINOR VARIANCE APPLICATION FOR DONALD AND LINDA CUNNINGHAM
130 QUEEN STREET
RECOMMENDATION:
THAT Committee of Adjustment for the Municipality of West Elgin APPROVE Minor Variance
File No. A02/16, subject to the conditions on the attached Decision Sheet.
REASONS FOR AND NATURE OF THE APPLICATION.
A Minor Variance application was submitted by Donald and Linda Cunningham. The subject
lands are situated on the south side of Queen Street, within the geographic Village of Rodney,
being Part of Lots 7 and 8 Block M (being Part 1 on RP 11 R-314) and known municipally as
130 Queen Street. The subject lands have an area of 1,100.0 m2 (11,840.3 ft.2), an irregular
depth and a frontage of 31.7 m (104.0 ft.) along Queen Street.
The owners are proposing to construct an accessory building (detached garage). Section 4.12
c) Setbacks from Municipal Drains states no buildings or structures, with the exception of those
designed, used, or intended for flood or erosion control purposes or for road purposes, shall be
erected closer than 7.5 m (24.6 ft.) from the centreline of a municipal drain. A Minor Variance
is required as the owners are proposing a setback of 3.048 m (10.0 ft.) from the proposed
accessory building to the centreline of a closed municipal tile drain that runs through the
subject lands.
The subject lands are designated Residential as shown on Schedule `C' Land Use &
Transportation Plan in the Municipality of West Elgin Official Plan and are zoned Residential
First Density (R1) in the Municipality of West Elgin Comprehensive Zoning By-law 2015-36.
The subject lands contain a single unit dwelling. Residential and institutional uses surround the
property. Location of the subject lands are shown on the attached Schedule "A" map.
APPLICATION CIRCULATION:
The application was circulated to the applicable public agencies for comment and to all
neighbouring property owners within 60 metres of the properties.
No comments of concern were submitted from the applicable public agencies and no
comments were submitted from neighbouring property owners.
SUMMARY/CONCLUSION:
Section 45(1) of the Planning Act gives the authority of granting minor relief from the provisions
of the Zoning By-law to the Committee of Adjustment. Such relief can only be granted if the
Minor Variance passes four tests. If the Committee is not satisfied on all four tests, then the
Minor Variance cannot be approved.
The application has been assessed for appropriateness with regard to existing policy and the
impact of the proposal on the surrounding land uses. The application maintains the intent and
purpose of the Official Plan and Zoning By-law and is not expected to have an impact on
surrounding property owners, the environment, or municipal functions.
I am of the opinion that the application satisfies the four tests, constitutes good land use planning,
and should be approved.
DISCUSSION:
Provincial Policy Statement
Under Section 3(5) of the Planning Act, the Municipality "shall be consistent with" matters of
provincial interest as set out in the Provincial Policy Statements (PPS). Settlement Area,
Sewage and Water and Cultural Heritage and Archaeology policies were reviewed and no
concerns were evident.
Upon review of the applicable PPS policies, the application is consistent with the PPS.
County of El-gin Official Plan
The County Official Plan designates the subject property as 'Tier One' Settlement Area on
Schedule 'A' Land Use. Full municipal services are available. A wide variety of uses including
single detached dwellings with accessory buildings are permitted.
Upon review of the applicable County Official Plan policies, the application conforms to the
County of Elgin Official Plan.
Four Tests of the Minor Variance
1. Does the variance maintain the intent and purpose of the Municipality of West Elgin
Official Plan?
Yes. An accessory building is permitted provided the primary use, that being a single unit
dwelling exists on the property. With the exception of the reduced setback to the centreline of
the closed municipal tile drain, the application does not contravene the Municipality of West
Elgin Official Plan policies.
2. Does the variance maintain the intent and purpose of the Municipality of West Elgin
Comprehensive Zoning By-law 2015-36?
Yes. An accessory building is permitted in the Residential First Density (R1) zone provided the
primary use that being a single unit dwelling exists on the property. With the exception of the
reduced setback to the centreline of the closed municipal tile drain, the application complies with
all remaining Residential First Density (R1)zone provisions.
3. Is the variance requested desirable for the appropriate and orderly development and use of
the lands and buildings?
Yes. The variance will enable the owners to maximize the value and use of the property, in
accordance with the Official Plan policies and Zoning By-law provisions. The reduced setback
to the closed municipal tile drain on the property will still allow for the municipality to provide
maintenance and/or repair (as necessary) to the drain, while allowing the owners to construct
an accessory building. The variance will not impede the function of the lot.
4. is the variance minor in nature?
Yes. The meaning of `minor' is not based on a specific number, where a difference of a
number of metres or feet determines whether or not the development is acceptable. It is more
appropriate to base this test on the degree of potential impact on neighbouring property
owners; the environment; and municipal functions.
The impact from the proposed variance with respect to municipal functions is manageable for
the municipality. The impact from the proposed variance with respect to the neighbouring
property owners and the environment is minimal.
Respectfully Submitted, Reviewed by,
Heather James, MCIP, RPP Lee Gosnell
Planner Acting Administrator/Clerk
SCHEDULE "A"
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APR 2 9 2016
RODNEY ALDBOROUGH AGRICULTURAL SOCIETY
P.O. Box 130
Rodney,Ontario, NOL 2C0
www.rodneyfair.ca
April 24,2016
Municipality of West Elgin
P.O. Box 490
Rodney,ON
NOL 2C0
Dear Council Members
The Board of Directors of the Rodney Aldborough Agricultural Society is in the process of planning and
organizing the annual fair to be held on September 16th, 17th and 18th 2016.As in the past there will be a
"Fair Parade"held on the Saturday of the fair.
This letter is a request for the parade to proceed on Furnival Road from Victoria St.(parade forms up at the
Rodney Legion) to Queen St. and east on Queen St.to the fairgrounds from 12 noon to 1 p.m.on Saturday,
September 17th
If you have any questions and/or concerns please discuss with Bernie Wiehle, parade superintendent.
Thank you.
Yours truly,
dqune McLarty
ecreta ry
Rodney Aldborough Agricultural Society
P.O. Box 130 Rodney, ON NOL 2C0
www.rodneyfair.ca
April 24, 2016
Municipality of West Elgin
Council Representatives
P.O. Box 490
Rodney, ON
NOL 2CO
Dear Council Members
The Board of Directors of the Rodney Aldborough Agricultural Society is In the process of planning and
organizing the annual fair to be held on September 16th, 17t",and 1St 2016.We are having a tractor pull on
the Friday night and subsequently plan to have a 'Beer Garden'on that evening,from 7 to 12 p.m.
As in 2015,the fenced off garden will be located at the north end of the grandstand during the tractor pull.
The fair board members with Smart Serve Training will be providing the bar service.The Ontario Provincial
Police will be contracted for security.
We trust you will give this request due consideration and will send us written approval and a Municipal
Liquor application form at your earliest convenience. Please contact me at 519-768-1858 if you have any
questions and/or concerns.
Thank you.
Yours truly,
no McLarty
ecretary
05/02/2016 12;48 5197851833 SERVICEON/TINYTOTS PAGE 01
D-3
Tiny Tots Co-operative Nursery School
217 Furnival Rd, Box 539,
Rodney, On NOL 2CO
Phone: 519-785-2164 Fax : 519-785-1833
Email; ttcns @ bell net.ca � ��PAL11y Ts.1.ra
AtNIMI.n
re-IrcA:w.v'p.I Kfwl NAY 0 2
May 1,2016
Municipality of West Elgin
Rodney,Ontario
Dear Council Members:
Tiny Tots will be holding their 2e annual Trike-a than on Saturday, May 2e,2015.This is a major
fundraiser and promotional event for the organization.
The members would like to hold the event in the Municipal Parking Lot between Tiny Tots and V&S
Stedmans store from 7:00 a.m. until 1:00 p.m. Therefore we would like to request the use of the
Municipal Parking Lot on Saturday, May 28th. We would also like to request some kind of
barriers/pylons to be placed at the curb from Stedmans to the old Sears/Villager location to help
prevent children from going on the street- We have arranged our set-up to keep the event as close to
Tiny Tots as possible.
In the event of rain,we would I ike to request the use of the Recreation Centre for the same time frame.
Thank you for your time and consideration in this matter. Your continued support is greatly
appreciated.
Sincerely,
Shelley Smith, R.E.C.E.
Director
Tiny Tots Co-op Nursery School
Ministry of Citizenship, Ministere des Affaires civiques,
Immigration and Intemationat de I'Immigration at du Commercel9
Trade intemational
Minister Ministre
81"Floor Ba etage
400 University Avenue 400,avenue University Ontario
Toronto ON M7A 2R9 Toronto ON M7A 2R9
Tel.:(416)325-6200 Tel.: (416)325-6200
Fax:(416)325-6195 T61k— (416)325-6795
April 2016
Dear Friends,
It is my pleasure to invite you to submit a nomination for the Ontario Medal for Good
Citizenship.
Established in 1973, the Ontario Medal for Good Citizenship honours Ontarians who,
through exceptional, long-term efforts, have made outstanding contributions to
community life,
Recipients will be presented with their medal by the Lieutenant Governor of Ontario at a
special ceremony at Queen's Park.
To make a nomination:
1. Visit ontario.calhonoursandawards and click on the Ontario Medal for.Good
Citizenship link.
2. Download the appropriate PDF nomination form.
3. Read the eligibility criteria and instructions carefully.
4. Fill out the fonrr and submit it with your supporting material. Instructions for
submitting your package can be found on the website.
The deadline for nominations is July 17, 2096
Please take this opportunity to acknowledge an outstanding citizen in your community.
The men and women we honour stand as shining examples to us all.
If you have questions or require a copy of the nomination form to be mailed to you,
please send an email to ontadohonoursandawards ontario_ca or call 416 314-7626,
toll free 1 877 832-8622 or TTY 416 327,-2391.
Thank you for taking the time to consider a deserving Ontarian for the Ontario Medal for
Good Citizenship.
Sincerely,
Michael Chan
Minister
Meads UP
AL
keeping members informed.
��. i uesaay, Hpru ZO...zu 16
Hon. Amarjeet Sohi Reveals Funding Details for Budget 2016 Infrastructure Investments
Federal Minister of Infrastructure and Communities, Hon. Amarjeet Sohi, has revealed funding
details for the Budget 2016 infrastructure investment plan through letters to his provincial
counterparts. The first two years of the new infrastructure program has $6.6 billion allocated for
provinces and cities. Phase 1 of the 10-year infrastructure plan, which wraps up in 2019,
focuses on repairing aging roads, pipes, and transit systems across the country.
However, the Minister announced that cities and provinces with new, shovel-ready infrastructure
projects would also be eligible for funding as long as those projects are completed within the
next three years. Project costs for transit, waste-water, and water-treatment projects will also be
eligible retroactive to April 1. Costs associated with ferry system projects have also been
deemed eligible by the federal government. Looking ahead, planning costs for larger, multi-year
projects will be covered in order to lay the foundation for Phase 2 of the infrastructure plan.
Minister Sohi also revealed that the requirement for communities to always look for a private-
sector partner on projects has been removed.
OGRA President Rob Burlie stated that "These federal dollars, when combined with the funding
commitments made by the provincial government, mean that the renewal of Ontario's municipal
infrastructure will create jobs, build widespread prosperity and boost productivity."
"While OGRA appreciates the need for accelerated short-term investments, OGRA will be
engaging our federal counterparts to ensure that the funding decisions made during Phase 11 of
the federal government's infrastructure program are founded on asset management principles,"
added OGRA Executive Director Joe Tiernay.
The mandate of the Ontario Good Roads Association is to represent the transportation and
public works interests of municipalities through advocacy, consultation, training and the delivery
of identified services.
www.ogra.org
i
Heads.U D-�
•
��r�s��ncrs u,rormeu.
Thursday, April 281h, 2016
ROMA Ends 16 Year Combined Conference Partnership
- For the last 16 years the Combined Conference of the Ontario Good Roads Association and the
Rural Ontario Municipal Association has grown into one of the largest municipal gatherings in
Canada. Few partnerships have been as successful at aligning mutual objectives toward a
common public good.
At a time when the concerns of rural communities began to take a backseat on the municipal
agenda, OGRA and ROMA collectively used the platform of the Combined Conference as a
means to highlight rural interests in innovative and collaborative ways. To be sure, rural
interests were never in the focus more than those four days each February.
"OGRA was disappointed to learn of ROMA's decision to end the Combined Conference
partnership. Nonetheless the OGRA Conference will continue to provide a wide-ranging
innovative program that addresses issues of universal concern," said Executive Director Joe
Tiernay. "Our goal will be to continue to offer a robust program of interest to all of Ontario's 444
municipalities." he added.
Mark the date for the 2017 OGRA Conference— February 12— 15, 2017, Fairmont Royal York
Hotel, Toronto. .
The mandate of the Ontario Good Roads Association is to represent the transportation and
public works interests of municipalities through advocacy, consultation, training and the delivery
of identified services.
www.ogra.org
i
Town O urg
April 29, 2016 VIA EMAIL
Percy Hatfield, MPP for Windsor-Tecumseh
Community Office
5452 Tecumseh Rd, E., Unit 1
Windsor, ON
N8T 1 C7
Dear Mr. Hatfield,
Please be advised that at its meeting held on April 25th, 2016, Amherstburg Town Council passed the
following motion:
Resolution #20160425-183 - That the Town SUPPORT Bill 180, Workers Day of Mourning Act,
2016, and send a letter of support to AMO and all municipalities.
Regards,
Tammy Fowkes
Deputy Clerk
cc: Taras Natyshak, MPP for Essex
Tracey Ramsey, MP for Essex
Association of Municipalities of Ontario (AMO)
Ontario Municipalities
Attached: Bill 180 - Correspondence
Website:www.amherstburg.ca
271 SANDWICH ST, SOUTH,AN*MRSTBURG,ONTARIO N9V 2A5
Phone: (519)736-0012 Fax:(519)736-5403 TTY:(519)736-9860
i
Legislative Assembly of Ontario I.BWs&Lawmaking J Current Parliament I Bill 180.Wo... Page 1 of 2
Bill 180, Workers Day of Mourning Act, 2016
0 ®
Hatfield,Percy
Current Status, First Reading Carried
- View the Bill
Bill 190 xate
An Act to prodelm a Workers Day of Mourning
Preamble
Approximately 1,000 Canadian workers are killed an the job each year,while hundreds of thousands more are Injured or diseased.It is estimated that over 80
per cant of workplace deaths are preventable.Raised awareness is necessary.But because risk remains an inherent part of many jobs,all workers,especially
young workers,need to be aware of workplace dangers they could face.
It Is Important th dealgnate a day of mourning to remember workers who have been killed,injured or suffered disease as a mutt of work-related Incidente,and
to honour their faroilfss.
A day of mourning also serves to protect the living by strengthening our commitment to health and safety In all workplaces In Ontario,helping to prevent
additional deaths.Injuries and cifsesses.
In 1898,the Legislative Assembly unanimously passed a resolution recognising April 28 as a day of mourning for workers.In 1981,the Par iement of Canada
passed the Workers Mourning Day Act(Canada).Today,a workers day of mourning la recognized in more than 100 countries around the world.However,not
enough Is being done within the'MUSH sector'(municipalities,universities,schools end hoaphals)to recognize this day.It Is appropriate that the Province of
Ontario busld on the pmvinciel resolution and on the federal Act by recognizing In provincial law a workers day of mourning and requiring the lowering of flags
to half-mast.
Therefore,Her Majesty,by and with the advice and consent of the Legislative Assembly of the Province of Ontario,enacts as follows:
Workers Day of Mourning
1. April 28 In each year is proclaimed as Workers Day of Mourning.
Flags at half-mast
2. All Canadian and Ontario flags flown outside the following shall be flown at half mastan April 28 In each year.
1. The Legislative Building.
2. Government of Ontario buildings.
3_ Courthouses.
4. Buildings cwupied by:
I A Crown agency.
11. A municipality within the meaning of the Municipal Act,2001,Including city and town halls.
to. A local board,as defined in subsection 1(1)of the Mtmlcipal AoL 2001.
Iv. A board,as defined In subsection 1(1)of the Education Apt
v. A school or private school,me defined in subsection 1(1)of the Educaatlon Act.
ui. A university,college of applied arts end technology or other pos"eoondary Institution In Ontario.
vii. A hospital within the meaning of the Public Hospitals Act
vlil. A board of health,as defined in subsection 1(1)of the Health Protection and Promotion Act.
ix, The Ontario Provincial Police or a municipal police fame.
x. A fire department or ambulance service.
A. Any other person or arganlzation prescribed by regulation.
Regulations
3. The Lieutenant Governor in Council may make regulations prescribing persons or orgard atlons for the purposes of subparagraph A of sectlan 2.
Commencement
4. This Act comes into farce on the day it receives Royal Assent.
Short title
5. The shorttitie of this Act Is the Workers bay of Mourning Act,2016.
EXPLANATORY NOTE
h4://www.ontla.on.ca/web/bills/bills detail.do?locale=en&Intranet=&.BillID=3854 08/04/2016
.•Prmrn; ROMA Communications tmailto:romacommunicate roma. n.ca .._'_._..'__......__...__
Sent: April-28-10 3:20 FM
To; s awls QcDW_estelcj 1n.net.
fiulj4grt.,ft0q;1Ni11 Deliver a Stand Alone Municipal Conference in January 2017
Fors ithe past 16 years the Rural Ontario Municipal Association(ROMA)has partnered with the Ontario Good
ti""aY1s'Association (OGRA)to host the OGRA/ROMA Combined Conference each February.
We have valued this partnership. At the same time, we know there is frustration from all four corners of
province and from rural municipalities of all sizes. We need to come together, harness this energy and ensure
that''; e.-are he�,rdr,There is no doubt that
rural Ontario needs its own forum to explore p ore soluttons and press for
meazimgfiil change. To that end, we have decided that ROMA will return to its roots by hosting its own,
der�nca�dd=c�fet`e�.ce.
o4 H&tad is tifirst rural municipal conference in 1934 and they were an important tradition for more than 65
years. By reviving this tradition, we believe rural priorities can be better aligned, better understood, and better
addresse.'& , ci.o;jr
o; aarl !�cur calendars,Sunday,January 29 to Tuesday,January 31,2017 at the Sheraton Centre
T 0 fb lI�te ''`!''
sO `vclorks'`to stren
s en our voice and renew our focus on advocacy, we'll be reaching out to rural
in�iriit;Witie's.'Our goal is o:develop a high-impact,three-day program that
•needs.
y p gr reflects your priorities and speaks
to your
J'7' '`Cfte:.,#OM 41t wont that OGRA does, particularly regarding rural transportation and public works, we
lbtik ori�varcli O'CrR A's{continued support for rural Ontario and cooperation between the two associations on
rnatt�i' ` ai4cinterest'.
sty
ease .
F w�., tay;t qd for more information and opportunities for input. We look forward to charting this course with
" ,
'irtrely•
,Ron'.HdImain Chair"
A.,0 '
m4., al,Assbeiation(ROMA)
May `Tonslltp-of Rideau Lakes
' 1
29 Apr 16 08: 04a mitzie 5199489808 p. 2
ST. ILIJAH
SERBIAN ORHTODOX CHURCH
9354 GRAHAM RD.
EAGLE, ONTARIO NOL-2PO
April 29, 2016
TO WHOM IT MAY CONCERN:
This is a formal notification about the festivities at St. 111jah Serbian Orthodox
Church in Eagle, Ontario.
On Sunday,July 315; 2016, there will be a church service commemorating the
Patron Saint followed by a "celebration picnic"involving a luncheon and some
music until 8:00 p.m. During the picnic, alcoholic beverages will be available.
If you have any questions please do not hesitate to call me at: 1-519-868-3038.
You can also fax me. The number Is: 1-519 948-9808.
Sincerely,
Michael Parezanovic, President
15468 Talbot Line, RR#3,
West Lorne, Ontario NOL 2P0
•
220 Algonquin Boulevard East,Timmins, ON P4N 1 B3
www.timmins.ea
May 4, 2016
TO: ALL ONTARIO MUNICIPALITIES
Dear Sir/Madam:
Re: City of Timmins Resolution—Regulate Gas Prices in Ontario
Attached hereto please find a certified true copy of City of Timmins Resolution 16-154 passed
on April 27, 2016 for your review and support.
If your municipality supports this resolution, please forward a copy of your resolution to the City
of Timmins.
Thank you.
Yours truly,
VCA�_�
STEPH PALMATEER, AMCT
City Clerk
SPfjc
TIMMINS
ISM IN. I f'YTIENS. I VjU
OFFICE OF THE CITY CLERK
Telephone: (705)364-2602
Fax: j705}360-2674
E-mail: stenh.oalmateer@timmins.ca
The Corporation of the City of Timmins
RESOLUTION
Councillor Wawrzaszek
Moved by
16-154 E
e
Seconded by Councillor Doody
f
Whereas the price of fuel is critical to the day to day cost of living for all residents of Ontario;
And Whereas the price of fuel plays a large role in establishing a competitive business climate;
And Whereas some regions in Ontario have consistently experienced higher fuel costs that go beyond the cost difference
of transporting fuel;
And Whereas the fuel sales industry is quick to raise fuel prices as the price of oil increases but fuel prices do not adjust
as quickly when the price of oil decreases;
And Whereas history has shown that fuel prices increase for long weekends and holidays;
And Whereas the Province of Ontario has the ability to regulate fuel prices;
I
Now Therefore Be It Resolved that Council for the City of Timmins hereby petitions the Government of Ontario to
regulate fuel prices to the levels that are affordable and profitable as in jurisdictions within Ontario that have lower fuel
prices;
Be it Further Resolved that this resolution and the background information are forwarded for support to all Municipalities
in Ontario;
And Further That all resolutions of support are returned to the City of Timmins for submission to the Premier of Ontario,
the Minister of Finance, the Association of Municipalities of Ontario, Timmins-,lames Bay MPP Gilles Bisson and the
Ontario Good Roads Association.
CARRIED,
CERTIFIED TRUE COPY
OF RESOLUTION 16-164
YEAS NAYS
MAYOR
S.Black Ste h palmat eer, Cit Clerk
COUNCILLORS Carved y
P.Bamford
I Campbell Defeated
M.Good
R.Dubeau
A.Crzela Deferred or Tabled
A.Marks
N.Rinaldo Date_ April 27 2016
W.Wawrzaszek
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-
Price Regulation
The Canadian government has constitutional authority to regulate gasoline prices only in an emergency.
However, provinces and territories can regulate prices, and Quebec and the Atlantic provinces do so.
Provinces regulate gasoline prices to reduce price volatility -- high up or down price changes-- and to
protect small independent retailers.
i
Quebec
Quebec sets minimum prices weekly based on its estimate of the acquisition cost of gasoline. The price
includes an estimate of transportation costs and can include a minimum retail margin at the discretion of the
regulating body, the Regie de 1'energie du Quebec.
New Brunswick
In New Brunswick, the Energy and Utilities Board sets the maximum price every Thursday based an a
formula that links the price to the New York Harbour price, with allowances made for other factors such as
retail margins. No minimum price is set.
Nova Scotia
Nova Scotia also uses New York Harbour spot prices to set a benchmark price. Wholesale prices are set 5
cents a litre higher than the benchmark, and a transportation allowance is included in the price,
ranging from 0.2 to 2.0 cents per litre, depending on the zone. Retailers are allowed a margin of 5.5 cents
per litre and cannot sell below a margin of 4 cents per litre.
Prince Edward Island
In Prince Edward Island , prices are set by the Island Regulatory Appeals Commission, The Commission has
full discretion in setting prices and tracks a wide variety of trends In determining the price level, In practice,
it also uses New York Harbour prices to drive changes in the regulated price. Prices on the New York
Mercantile Exchange (NYMEX) are averaged over a two week period and the new maximum and minimum
prices are usually announced on the first and 15th of every month. Wholesalers have the right to apply for a
decrease in their wholesale price. In theory, this could result in different prices from one brand to another,
In practice, any such differences are rare and short-lived.
Newfoundland and Labrador
In Newfoundland and Labrador, the price of gasoline is set by the Board of Commissioners of Public Utilities.
The Board sets a benchmark price based on spot market prices and adds on various factors such as
wholesale and retail margins, transportation and taxes to arrive at a maximum price.The province is divided
into 18 zones to accommodate differing transportation costs. Prices are revised monthly. €
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Background information:
Lowest Gasoline Price on Wednesday April 13th via
within region) Gasbuddy.com (NEOMA region) (20 cent volatility
Timmins 112.6
Hearst 102.9
Kapuskasing 102.9
Smooth Rock Falls 102.9
Cochrane 102.9
Iroquois Falls 102.9
New Liskeard 92,9
i
Kirkland Lake 91.9
Other Northern Communities(21 cent volatility compared to Timmins)(15.6 cent volatility within
region) j
Sudbury 105,9
Sault Ste Marle 99.9
Thunder Bay 91.9
North Bay 90.7
Parry Sound 99,6
Kenora 92.9
Sturgeon Falls 92.9
Espanola 90.3
Other communities in Southern Ontario (26 cent volatility relative to Timmins)(13.2 cent volatility
within region)
Ottawa 98.5 I
Kingston 97.9
St Catharines 97.9
Hamilton 94.6
Niagara Falls 93.9
Windsor 93.9
Toronto 92.9
London 863
St Thomas 86.3
Peterborough 85.6
Sarnia 85.3
I
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i
Background information:
Lowest Gasoline Price on Monday,April 25`"via Gasbuddy.com (NEOMA region) (16.6 cent volatility
within region)
Timmins 109.6
Hearst 112.5
Kapuskasing 111.7
Smooth Rock Falls 106.9
Cochrane 109.9
Iroquois Falls 106.9
New Liskeard 96.9
Kirkland Lake 95.9
Other Northern Communities (21 cent volatility compared to Timmins)(13.0 cent volatility within
region)
Sudbury 104.9
Sault Ste Marie 96
Thunder Bay 91.9
North Bay 94.7
Parry Sound 98.6
Kenara 98.5
Sturgeon Falls 95.4
Espanola 97.3
Other communities in Southern Ontario (26 cent volatility relative to Timmins)(11.2 cent volatility
within region)
Ottawa 97.9
I
Kingston 94.9
St Cathdrines 97.9
Hamilton 98.6
Niagara Falls 98.5
Windsor 92.7
Toronto 94.9
London 97.9
ST Thomas 95.2
Peterborough 87.fi
Sarnia 98.8
C
L—
Cactus, Cattle & Cowboys
Monthly Meeting 2015-2016
March 17, 2016
Attending: Theresa Vandevenne, Jerry Vandevenne,Wayne Vandevenne,Mary Bodnar, Sarah Bechard, Caren
Emery
Regrets: Briley Knight, Connie Edwards
Meeting called to order at 7:00pm by Theresa Vandevenne.
Minutes from Previous Meeting: Motion to accept minutes from February meeting made by Wayne, seconded by
Mary, all in favour,
Old Business:
Spaghetti Dinner Auction
Picture of Rob and Sue McWilliams (winners of George Canyon VIP Package) posted on CCC webite.
Midwest
Has agreed to a second day of events, and will require an additional $500 award pool for their participants.A
motion was made by Wayne to bring Midwest for a second day at a charge of$500 (totalling$1000 for the
two days), seconded by Jerry, all in favour.
Car Show
Ken Chaplin has been booked for DJ/MC service
Golf Carts
Confirmed 4 rentals from Dutton Meadows.
Tent Rentals
Confirmed 2 tents rented from fairboard.
Treasurer's Report
Report presented by Mary--Credit balance of$22.87.
Commitee„Reports
Words from Council—Council has approved the use of the fairgrounds for the CCC event on July 9'and 10'.The
road closure request for the high noon parade was received and approved.CCC will require a member of the
Roads/Ree Department staff to follow at the end of the parade.A member of the Rec Department will be on hand to
assist, at a cost of$500.
Children's Activities—Sarah—Par-T-Perfect confirmed.
Free Swim—Rodney Lions confirmed organizing a free open swim to the public.
Advertising—report submitted by Connie,presented by Theresa—no changes have been made to advertising budget.
Entertainment—Theresa
• Gary Patrois (one man band from Ottawa Valley) for morning entertainment. Motion by Mary to hire for
$400, seconded by Jerry, all in favour.
• Hired Hand Band for afternoon's entertainment, includes all required sound equipment. Motion by Sarah to
hire for$700, seconded by Wayne, all in favour.
Vendors—Theresa—has 3 vendors confirmed and registered.
Swap Meet—needs vendors,
New Business,
Family/Children Entertainment Ideas
Kennedy's Kritters (performed at the Rodney Fair and put on an excellent show)—Sarah to check pricing and
availability.
Possible craft/vendor show inside the rec centre after the breakfast. Showcasing service clubs, local
businesses, etc.
Foam kiddie cowboy hats available at a reduced cost(ie $1-$3 each). Could be possible to buy a quantity
from dollar stores.
Touch-A-Truck—showcase essential service vehicles for the public to explore and ask questions (ie.
Firetrucks,Ambulance, Police Car,Tow Truck)
Dock Dogs or Agility Dogs.
Bringing the Library's book fair to the fairgrounds.
Grants
Applying for funding grants from Farm Credit Canada and Elgin County.
Sunday Breakfast
A simple breakfast on Sunday morning for everyone—for example pancakes and sausages. Theresa to ask the
West Lorne Fire Department if they would be interested in doing the Sunday breakfast(since the Rodney
Fire Department will be doing the Saturday breakfast). If they are not interested,Theresa to ask Shannon's
Diner if they would be interested on putting on a breakfast at the rec centre.
Trailer Vendor
Possible to have a trailer vendor—Theresa to ask Chris Liddy at In The Hunt if he would be interested in
Vendor space. Other possibilities are Via Trailes out of Delaware,
Morning MCIParade MC
Kathy Cianci has volunteered her time.
Graham Road Sign
To ask Ed the Sign Guy to put up the CCC sign in the place of the Home for Christmas sign. Will require an
additional sign in Rodney as well.
Next Meeting: Thursday,April 215`, 7pm at Tasty Sweets.
Meeting adjourned by Theresa at 8:35pm, seconded by Wayne, all in favour.