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May 26, 2016 MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING MAY 26, 2016 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING ------------------------------------------------------------------------------------------------------------ DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al - A13) *May 12, 2016 Council *May 12, 2016 Committee of Adjustment - Minor Variance - Parts of Lots 7 and 8 Block M being Part 1 on RP 11 R-314 (Cunningham) BUSINESS ARISING FROM MINUTES Notice of Motion - Unauthorized motor vehicles along railroad tracks. DELEGATIONS (131) 10:00 a.m. Municipality of Dutton Dunwich Councillor Dan McKillop - Canada's 150th REPORTS (CI- C10) 1. ROADS 2. RECREATION/EMERGENCY MANAGEMENT a) *Report - Rodney Wishing Well Signs 3. WATER DISTRIBUTION SYSTEM .4. WASTEWATER 5. BUILDING 6. BY-LAW ENFORCEMENT May 26, 2016 ... .......... Page 2 7. DRAINS 8. ADMINISTRATION a) Report - Canada Day, Miller Park, West Lorne 9. PLANNING a) *Report - Proposed Consent Application No. E 33116 for West Part Lot 3, Concession 2, Western Division (Woolner). b) 'Report - Proposed Consent Application No. E 34/16 for West Part Lot 3, Concession 2, Western Division (Woolner). 10. ACCOUNTS CORRESPONDENCE (D1 - D12) COUNCIL CONSIDERATION - ACTION RECOMMENDED: 1.* Niagara Region - Request for Support to increase funding for Lyme Disease research; 2.* Ministry of Municipal Affairs and Housing - 2016 Ontario West Municipal Conference on Friday, December 2, 2016. RECOMMENDED TO ACCEPT & FILE: 3. AMO • Watch File - May 12, 2016; • Watch File - May 19, 2016; 4. Township of Dorion - Endorsement of Bill 158; 5. Town of Aurora - Endorsement of Bill 158; 6. Town of Tillsonburg - Endorsement of 180; 7. County of Huron - Endorsement of the Municipality of South Dundas resolution regarding the Rural Economic Development Program, 8. County of Huron - Endorsement of Bill 158; 9. County of Huron - Endorsement of the Municipality of Bluewater's resolution for Health Care funding and recruitment for Physicians in Rural Areas. 10. County of Huron - Endorsement of North Frontenac's IESO resolution. 11. Town of Hawkesbury - Endorsement of Bill 158 12. Township of Russell - Endorsement of the Municipality of South Dundas resolution regarding the Rural Economic Development Program. BY-LAWS May 26, 2016 ............. Page 3 MINUTES (E1 - E2) *April 12, 2016 West Elgin Arena Board *April 19, 2016 West Elgin Recreation Committee NOTICE OF MOTION OTHER BUSINESS (G1 - G2) 1. Council Announcements 2. Closed Session • Proposed or pending acquisition or disposition of land (M.A. s. 239 (2)(c)). CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS: June 9, 2016 Council June 23, 2016 Council Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS MAY 12,2016 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Joe Seman Jr.,Jonathan Wolf, Richard Leatham STAFF PRESENT Scott Gawley, C.A.O.-Clerk-Treasurer Lee Gosnell, Public Works Superintendent Jeff Slater, Parks&Arena Superintendent-Fire Chief Spencer Pray, Deputy Clerk Heather James, Planner Peter MacMillian, Drainage Superintendent ALSO PRESENT John Spriet, Spriet Associates, Engineers&Architects Sharon Larmour CALL.TO ORDER The Mayor called the meeting to order 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None declared. ADOPTION OF AGENDA RES. NO.1 Moved by Semen Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin approves the agenda for May 12, 2016 as printed and circulated; with the following additions; By-law 2016-37 Axford Drain Extension By-law 2016-38 McDonald Drain Branch`A' DISPOSITION: Carried APPROVAL OF MINUTES RES. NO.2 Moved by Bodnar Seconded by Leatham RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated; April 28, 2016 Council April 28, 2016 Public Meeting-Zoning By-law South West Part of Lot 1, Concession 2 Western Division (Regular Baptist Church of Canada) DISPOSITION: Carried v` May 12, 2016 .....Page 2 of 9 BUSINESS ARISING FROM MINUTES DELEGATIONS RES. NO.3 Moved by Wolf Seconded by Leatham RESOLVED that Council suspend and leave its Council meeting and enter into a Committee of Adjustment concerning a Minor Variance-Parts of Lots 7 and 8 Block M being Part 1 on RP 11 R- 314(Cunningham). DISPOSITION: Carried 10:00 a.m. Committee of Admustrnent-Minor Variance- Parts of Lots 7 and 8 Block M being Part 1 on RP 11 R-314(Cunningham) 87 C9a . Separate Minutes were created for this meeting. RES. NOA Moved by Leatham Seconded by Seman RESOLVED that Council enter back into and continue its May 12, 2016 Council meeting. DISPOSITION: Carried John Spriet of Spriet Associates, Engineering and Architects and the Drainage Superintendent entered the Council Meeting. 10:30 a.m. Notice of Meeting to Consider Engineer's Report-Axford Drain Extension(132) Also in attendance: John Watterworth Pat Watterworth H.E. Noga The Notice to Consider Meeting for the Axford Drain meeting was formally opened the meeting at 10:30 a.m. as circulated. RES. NO.5 Moved by Bodnar Seconded by Seman RESOLVED that Council consider the Engineer's Report on the Axford Drain Extension. DISPOSITION: Carried Mayor Wiehle instructed the Clerk to read any correspondence or appeals. The Clerk did not receive any correspondence or appeals. Mayor Wiehle requested the Engineer to briefly review the Drain Report. John Spriet gave an overview of the report. Mayor asked those in attendance if they had any questions. Questions were raised by those in attendance and answered by the Engineer. Mayor Wiehle asked those in attendance if there is anyone who would like their name added/or deleted from the Petition on the Drain. A -3 May 12, 2018 .....Page 3 of 9 No one requested that their name be added or deleted from the Petition on the Drain. RES. NO-6 Moved by Bodnar Seconded by Leathern RESOLVED that the Engineer's Report for the Axford Drain Extension be accepted; AND THAT the Clerk is instructed to draw up the necessary by-law. DISPOSITION: Carried 10:45 a.m. Notice of Meeting to Consider Engineer's Report-Branch`A'of McDonald Drain(132) Also in attendance: John Watterworth Pat Watterworth The Notice to Consider Meeting for Branch 'A'of the McDonald Drain meeting and formally opened the meeting at 10:45 a.m. as circulated. RES. NO.7 Moved by Seman Seconded by Leatham RESOLVED that Council consider the Engineer's Report for Branch `A'of the McDonald Drain. DISPOSITION: Carried Mayor Wiehle instructed the Clerk to read any correspondence or appeals. The Clerk did not receive any correspondence or appeals. Mayor Wiehle requested the Engineer to briefly review the Drain Report. John Spriet gave an overview of the report. Mayor asked those in attendance if they had any questions. Questions were raised by those in attendance as well as Council and answered by the Engineer. Mayor Wiehle asked those in attendance if there is anyone who would like their name addedlor deleted from the Petition on the Drain. No one requested that their name be added or deleted from the Petition on the Drain. RES. NO.8 Moved by Wolf Seconded by Leatham RESOLVED that the Engineer's Report for Branch `A'of the McDonald Drain be accepted; AND THAT the Clerk is instructed to draw up the necessary by-law. DISPOSITION: Carried John Spriet of Spriet Associates, Engineering and Architects and the Drainage Superintendent left the Council Meeting. REPORTS I ROADS May 12, 2016 .....Page 4 of 9 a) Monthly Report RES. N0.9 Moved by Bodnar Seconded by Wolf RESOLVED that the Monthly Report from the Public Works Superintendent(Acting CAO)dated May 12,2016 be received; DISPOSITION: Carried 2. RECREATION/EMERGENCY MANAGEMENT a) Monthly Repor# RES. NO.10 Moved by Seman Seconded by Wolf RESOLVED that the Monthly Report from the Parks and Arena Superintendent dated May 12, 2016 be received. DISPOSITION: Carried b Report-Police Re ort Checks RES. NO.11 Moved by Seman Seconded by Leatham RESOLVED that the Report-Police Records Checks from the Parks and Arena Superintendent dated May12, 2016 be received; AND THAT Council direct municipal staff to bring a policy rack to Council regarding Police Record Checks. DISPOSITION: Carried 3.WATER DISTRIBUTION SYSTEM a)Operations Report RES. NO.12 Moved by Bodnar Seconded by Seman RESOLVED that the Monthly Report from the Ontario Clean Water Agency dated May 6, 2016 be received. DISPOSITION: Carried 4.WASTEWATER 5. BUILDING 6. BY-LAW ENFORCEMENT 7. DRAINS 8.ADMINISTRATION a) Report-New Lawn Tractor for Port Glasgow Trailer Park RES. NO.13 Moved by Seman Seconded by Leatham RESOLVED that Report-New Lawn Tractor for Port Glasgow Trailer Park from the Public Works Superintendent(Acting CAO) dated May 12,2016 be received; AND THAT Council accepts the quotation from C.L. Benninger Equipment Ltd. in the amount of$7,375.80 plus applicable taxes for May 12, 2016 .....Page 5 of 9 RES. NO.13 Cont'd the purchase of one(1) new Kubota GR2120 lawn tractor and trade-in the old Kubota lawn tractor currently at the Port Glasgow Trailer Park. DISPOSITION: Carried b Monthly Fire Report RES. NO.14 Moved by Bodnar Seconded by Wolf RESOLVED that the monthly fire report from the West Elgin Fire Chief dated May 12,2016 be received. DISPOSITION: Carried 9. PLANNING a Report-Minor Variance Application for Donald and Linda Cunningham 130 Queen Street RES. NO.15 Moved by Bodnar Seconded by Seman RESOLVED that the Report-Minor Variance Application for Donald and Linda Cunningham 130 Queen Street from the Planner dated May 12, 2016 be received; AND THAT Council approve the minor variance subject to the following conditions. 1. That notwithstanding Section 4.12 c)the minimum setback to the centreline of the municipal tile drain for a proposed necessary accessory building is 3.4048 m (10.0 ft.), as indicated on.Schedule 'A'; 2. That any future development on the property conforms to the provisions of the Zoning By-law; and, 3. That the Decision applies only to the proposed development as indicated on Schedule'A' attached to and forming part of the Decision. DISPOSITION: Carried 10.ACCOUNTS RES. NO.16 Moved by Bodnar Seconded by Leatham RESOLVED that the Mayor and Treasurer are hereby authorized to sign Payment Voucher#5 amounting to $319,251.15 in settlement of General, Road,Water, and Arena Accounts(including cheques#21727-21796). DISPOSITION: Carried CORRESPONDENCE: 1. Rodney Aldborough Agricultural Society-Request for Road Closure for Fair Parade on Saturday September 17, 2016, RES. NO.17 Moved by Bodnar Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin supports the request of the Rodney Aldborough Agricultural Society to close Victoria Street from the Rodney Legion to Furnival Road and from Furnival Road to Queen Street and Queen Street East of i May 12, 2016 .....Page 6 of 9 RES. NO.17 Cont'd Furnival to the Fairgrounds on Saturday September 17, 2016 from 11:45 a.m.to 1:15 p.m. DISPOSITION: Carried 2. Rodney Aldborough Agricultural Society-Special event request. - RES. NO.18 Moved by Seman Seconded by Leatham RESOLVED that the Municipality of West Elgin gives approval to the Rodney Ald borough Agricultural Society to hold a"Beer Garden"in a fenced off area at the end of the grandstand on Friday September 16,2016 from 7:00 p.m.to 12:00 a.m. (midnight). DISPOSITION: Carried 3. Tiny Tots Co-operative Nursery School-Trike-a-than-Request use of Municipality Parking Lot on Saturday May 28, 2016. RES. NO.19 Moved by Leatham Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin approves closing the Municipal Parking Lot at 217 Furnival Road for the Tiny Tots 28 h Annual Trike-a-thon on Saturday May 28,2016 from 6:45 a.m.to 1:15 p.m.; AND THAT Tiny Tots be able to borrow barriers and/or pylons from the Municipality for the event at the discretion of Municipal Staff. DISPOSITION: Carried 4. Ministry of Citizenship, Immigration and International Trade-Ontario Medal for Good Citizenship. 5. Ontario Good Roads Association- Funding Details for Budget 2016 Infrastructure Investments. 6. Ontario Good Roads Association-ROMA ends 16 Year Combined Conference Partnership. 7. Town of Amherstburg-Request for support of Bill 180-Workers Day of Mourning Act, 2016. 8. Rural Ontario Municipal Association -Sunday January 29 to Tuesday January 31, 2017 at the Sheraton Centre Toronto Hotel. 9. St. Ilijah Serbian Orthodox Church-Special event request. RES. NO.20 Moved by Leatham Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin gives approval to the St. Ilijah Serbian Orthodox Church to serve alcohol during the celebration picnic on Sunday July 31, 2016 at their Church in Eagle. DISPOSITION: Carried 10. City of Timmins- Resolution to support- Regulate Gas Prices in Ontario. RECOMMENDED TO ACCEPT&FILE: ill �s May 12, 2016 .....Page 7 of 9 11. AMO • Watch File-April 28, 2016; • Watch File-May 5, 2016. 12. Municipality of Dutton Dunwich-Notice of Passing. 13. Town of Essex-Request for Support-Widening of Highway 3 to improve Public Safety. 14. Town of Amherstburg endorsement of the City of Windsor's resolution regarding proposed upgrades to the Marathon Petroleum Facility in Detroit Michigan. 15. St.Thomas-Elgin-Local Immigration Partnership-Welcoming Communities Initiative- Proclamation. 16. Ministry of Municipal Affairs and Housing-Proclamation of the Infrastructure for Jobs and Prosperity Act,2015 on May 1, 2016. 17. Township of North Stormont-Request for Support- Natural Gas expansion throughout Eastern Ontario. 18. Township of Perry endorsement of"No Wake"restriction in Ontario's navigable waters. 19. Ministry of Fisheries and Oceans-Notification of Critical Habitat Order under Species At Risk Act to protect the critical habitat of Northern Madtom. RES. NO.21 Moved by Seman Seconded by Bodnar RESOLVED that the above correspondence items numbered 4, 5,6,7, 8, 10, 11-19 be received and filed. DISPOSITION: Carried BY-LAWS 1. By-Law No. 2016-37 Axford Drain Extension RES. NO.22 Moved by Seman Seconded by Wolf RESOLVED that the mover be granted leave to introduce a By-Law to provide for maintenance of municipal drains and that this shall be the first and second reading and provisionally adoption thereof. DISPOSITION: Carried 2. By-Law No. 2016-38 McDonald Drain Branch 'A' RES. NO.23 Moved by Wolf Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-Law to provide for maintenance of municipal drains and that this shall be the first and second reading and provisionally adoption thereof. DISPOSITION: Carried MINUTES RES. NO.24 Moved by Bodnar A-g May 12, 2016 .....Page 8 of 9 RES. NO.24 Cont'd Seconded by Seman RESOLVED that the minutes of the following committee meeting be.received; March 17, 2016 Cactus, Cattle, and Cowboys Committee DISPOSITION: Carried NOTICE OF MOTION Council directed municipal staff write a letter to property owners along the railroad tracks requesting that they place unauthorized motor vehicle signs along the back of their properties. OTHER BUSINESS 1. Council Announcements Deputy Mayor Bodnar- -Rodney Aldborough Horticultural Society Plant Sale on May 14,2016 at the West Elgin Recreation Centre in Rodney from 8:00a.m.to noon. Councillor Leatham- -Community Policing. Notice of motorized vehicles on railroad track trails. Mayor Wiehle- -West Elgin Nature Club is celebrating their 70th anniversary with by having a dinner at the Rodney Legion on Saturday May 14, 2016. C.A.O.-Clerk-Treasurer- -Optimist Bike Rodeo is being held in West Lome at the West Elgin Community Health Centre and West Elgin Fire Department Fire Station#2 on May 14, 2016 from 8 a.m.to 1:00 p.m. -Optimist Road Race is being held outside of West Lorne on Sunday May 15, 2016. CLOSED SESSION RES. NO.25 Moved by Seman Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: • Personal matters about an identifiable individual(M.A. s.239 (2)(b)); • A proposed or pending acquisition or disposition of land (M.A. s.239 (2)(c)). DISPOSITION: Carried RES. NO.26 Moved by Seman Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried RISE AND REPORT May 12,2016 .....Page 9 of 9 Direction was given to the C.A.O.-Clerk-Treasurer. RES. NO.27 Moved by Wolf Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin embraces and encourages the Concept Plan entitled "Off The Rail Destinations"as espoused by Grace McGartland in the confidential presentation dated May 12'h, 2016 and looks forward to further updates on this important initiative. DISPOSITION: Carried CONFIRMING BY-LAW RES. NO.28 Moved by Wolf Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on May 12, 2016 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.29 Moved by Leatham Seconded by Bodnar RESOLVED that a By-law to confirm the proceedings of the meeting held on May 12, 2016 be now read a third time and finally passed, signed, sealed and numbered By-law 2016-39- Confirming By-law May 12, 2016. DISPOSITION: Carried ADJOURNMENT RES. NO.30 Moved by Bodnar Seconded by Wolf RESOLVED that this Regular Meeting of Council shall adjourn at 3:00 p.m.to meet again on May 26, 2016. DISPOSITION: Carried These minutes were adopted on the 26" of May, 2016. Bernie Wiehle R. Scott Gawley Mayor C.A.O.-Clerk-Treasurer it I MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN COMMITTEE OF ADJUSTMENT WEST ELGIN COUNCIL CHAMBERS MAY 12,2016 MEMBERS PRESENT: Chairman and Committee Member: Bernard Wiehle Vice-Chair and Committee Member: Mary Bodnar Members: Richard Leatham, Joe Seman Jr., Jonathan Wolf STAFF PRESENT: Scott Gawley Secretary/Treasurer Heather James Planner Spencer Pray Deputy Clerk ALSO PRESENT: Sharon Larmour SUBJECT: MINOR VARIANCE APPLICATION. Also in attendance: Ed Mylrea Mary Mylrea Don Cunningham Linda Cunningham Chairman Wiehle called the meeting to order at 10:00 a.m.to discuss the Minor Variance Application of Donald and Linda Cunningham, at 130 Queen Street, Rodney. Lot Description: Frontage+/-31.7m (104.011.)each parcel Depth Irregular Area+/- 1,100m2 (11,840.3 ft.2) In the matter of Section 45(1)of The Planning Act R.S.O 1990, the Municipality of West Elgin Comprehensive Zoning By-Law 2015-36, and an application for a minor variance. The Planner advised that proper notice had been given under Section 45 (5)of the Planning Act. Correspondence was received on the day of the meeting. A ratepayer asked that the Municipality of West Elgin supply a copy of the decision of the Committee of Adjustment or notice of adjournment of hearing, if any. The Planner gave a summary of the proposed amendment as follows: The property is zoned Residential First Density (R1) in the Municipality of West Elgin Zoning By-law. An enclosed municipal tile drain runs through the subject lands. The owners/applicants are requesting a minor Minor Variance to Section 4.12 c) Setbacks from Municipal Drains of the Municipality of West Elgin Zoning By-law No. 2015-36 for a reduction in the minimum setback to the centerline of a municipal tile drain, from 7.5 m (24.6 ft.) to 3.048 m (10.Oft) to permit the construct of an accessory building (detached garage). A- + 1 May 12116...Pg. 2 of 3 The application is hereby granted subject to the following conditions: 1. That notwithstanding Section 4.12 c)the minimum setback to the centerline of the municipal tile drain for a proposed accessory building is 3.048m (10.0 ft.), as indicated on Schedule'A'; 2. That any future development on the property conforms to the provisions of the Zoning By-law; and; 3. That the Decision applies only to the proposed development as indicated on Schedule'A'attached to and forming part of this Decision. Section 45 (1) of the Planning Act gives the authority of granting minor relief from the provisions of Zoning By-law to the Committee of Adjustment. Such relief can only be granted if the Minor Variance passes four tests. If the Committee is not satisfied on all four tests,then the Minor Variance cannot be approved. Reasons: 1. The variance maintains the intent and purpose of the Official Plan. 2. The variance maintains the intent and purpose of the Zoning By-law. 3. The variance requested is desirable and appropriate and orderly development and use of the lands and buildings.. 4. The variance is minor in nature. The application has been assessed for appropriateness with regard to existing policy and the impact of the proposal on the surrounding land uses. The Planner is of the opinion that the application satisfies the four tests, constitutes good land planning,and recommends approval SUBJECT: DECISION The Committee members listed below, voted and concur in the decision and reasons given for the decision of the Committee of Adjustment for the Municipality of West Elgin on the 12th day of May 2016. Bernard Wiehle Chairman and Committee Member Mary Bodnar Vice-Chair and Committee Member Richard Leatham Committee Member Joe Seman Jr. Committee Member Jonathan Wolf Committee Member R. Scott Gawley, being the Secretary-Treasurer of the Committee of Adjustment for the Municipality of West Elgin, validated the Decision Sheet for the Committee of Adjustment on the 12th day of May 2016. SUBJECT: NOTICE The Secretary-Treasurer of the Committee of Adjustment gave Notice that the last date for appealing this decision to the Ontario Municipal Board is the 1 st day of June 2016. A- n, May 12116...Pg. 3 of 3 SUBJECT: ADJOURNMENT RES, NO.1 Moved by Wolf Seconded by Leatham RESOLVED that the Committee of Adjustment concerning a Minor Variance for land located at Parts of Lots 7 and 8 Block M being Part 1 on RP 11 R-314(Cunningham)be adjourned. DISPOSITION: Carried These minutes were adopted on this 26th day of May, 2016. Bernie Wiehle R. Scott Gawiey Chairman and Committee Member Secretary-Treasurer SCHEDULE 61APY QUEEN STREET 810 al$ 104.0 N 46 4E'80'E • F a1D WIT t ti W ti - G'i m 1e 1.O S 6 1 K 4 Fl STOREY DRIOK HOUSE 1 UNDER GOMM � �• , 0 1 46.6 J r Qt' 1NST 2889091 +� 2 p$� PART 1 1 9�yMn r �4 a i1R-874 Oro C a7 w r 68.0 N 46 A E 0. PRIVAVGY FENCE e � M a � MET 100493 S o = V .e yyp 'Y5� The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, Parks and Arena Superintendent, CEMC DATE: May 26 2016 SUBJECT: Rodney Wishing Well Signs RECOMMENDATION: That Council approve the design for the new Rodney Wishing well signs and further that council authorize the Parks and Arena Superintendent to obtain quotes for the new signs, repair the planter boxes and when ready install the new signage. INTRODUCTION 1 DISCUSSION: The Recreation Department was approached by Deputy Mayor Bodnar , representing the Rodney Horticultural. Society, regarding the Wishing Well signs at the north and south entrances to Rodney. The flower beds, the wood portion was examined and it has been determined that the boards surrounding the planters are need of repair. So much repair that it would be prudent to replace the entire boxes at this time. Recreation staff can rebuild the boxes using 6x6 pressure treated lumber at a reasonable cost. The Horticultural Society has designed a sign, which includes the Service Club signs, and would like to proceed with this project. Respectfully Submitted, Reviewed by, GYM RX;,7J Jeff Slater Lee Gosnell Parks Superintendent, CEMC Acting C.A.O., Public Works Superintendent The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Ann Smith DATE: May 26, 2016 SUBJECT: Canada Day, Miller Park, West Lorne RECOMMENDATION: THAT Council approves the activities for Canada Day Celebrations at Miller Park, West Lorne, on Friday, July 1, 2016. INTRODUCTION: Each year Council supports Canada Day Celebrations in West Lorne. This year it is on Friday, July 1, 2016. BACKGROUND: Our Canada Day Committee will be organizing our Canada Day celebration. As in the past, the following service clubs will be participating — Optimist Club of West Lorne, West Lorne Lawn Bowling Club, West Lorne & Rodney Fire Departments, Knights of Columbus and West Lorne Legion. The following is a list of events to date, however more activities may be organized. DISCUSSION: Activities for the day: 1. Kids Country Carnival which was a huge success thanks to the local businesses; 2. Knights of Columbus -- Fish Fry 3. Opening Ceremonies 4. West Lorne Firemen vs. Rodney Firemen Fun Baseball game; 5. Snake Lady Show; 6. Fireworks —West Elgin Fire Departments. We are requesting the support of council for the following: (a) Council approval to hold Canada Day celebration at Miller Park on July 1st, 2016; (b) Provide grant for the use of the arena on July 1 st if necessary; (c) Authorize to request funding for the celebrate Canada Day Program from Heritage Canada; (d) Funding to cover the fireworks expense. Respectfully Submitted: Reviewed b cott Gawle , A GA Canada Day Committee C.A.O., Clerk-Treasurer qa- rr' '1998' The Municipality of West Elgin TO: MAYOR AND COUNCIL, MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: MAY 26, 2016 SUBJECT: PROPOSED CONSENT APPLICATION FOR CHARLES AND LOIS WOOLNER, FILE NO. E 33116 RECOMMENDATION: THAT Council of the Municipality of West Elgin recommend APPROVAL to the Land Division Committee of the County of .Elgin for the proposed severance application file no. E 33116 for Charles and Lois Woolner, West Part Lot 3, Concession 2 WD provided the following conditions are included: a) That a Zoning By-law Amendment is in force and effect for the severed parcel; b) The lands being conveyed are registered in the same name and title as the lands to which they are being added; c) That Municipal drain re-apportionments (if required) have occurred; d) That two copies of the registered survey have been provided to the Municipality; and, e) That taxes have been paid in full. BACKGROUND: An application for proposed severance was submitted to the Municipality by Charles and Lois Woolner. The owners/applicants are requesting the severance of a parcel of land, legal description as West Part Lot 3, Concession 2 WD, on the north side of Johnston Line, in the geographic Township of Aldborough, and known municipally as 20566 Johnston Line (as shown on the attached Key Map) to be added to an adjacent farm parcel, 20546 Johnston Line. The proposed severed lands are zoned General Agricultural (Al.) in the Municipality of West Elgin Zoning By-law 2015-36 and designated Agricultural in the Municipality of West Elgin Official Plan. The purpose of the severance is to facilitate a lot addition for an adjacent farm parcel. The proposed severed parcel will have an area of 1,016.9 m2 (10,945.82 ft.2), with a frontage of 16.46 m (54.0 ft.) and a depth of 60.96 m (200.0 ft.). The proposed severed lands are vacant. The proposed retained parcel will have an area of 2,699.37 m2 (29,055.78 ft.') and has frontage along Johnston Line. The proposed retained parcel contains a single detached dwelling and is serviced with private water and private septic system. Agricultural and i non-farm residential uses surround the subject lands. The location of the subject lands are on the attached Key Map. The proposed severance application is also associated with another severance application that will result in a land swap between 20546 Johnston Line and 20566 Johnston Line (file no. E 34116). DISCUSSION: Provincial Policy Statement (PPS) Under Section 3(5) of the Planning Act, the Municipality "shall be consistent with" matters of provincial interest as set out in the Provincial Policy Statements (PPS). Lot adjustments in prime agricultural areas are also permitted for legal or technical reasons which includes easements, provided no new lot is created Comment: The proposed severance application is to facilitate a lot addition for an adjacent farm parcel. The owners' reason for severing the parcel of land and merging with the adjacent farm parcel is to correct the boundaries of the parcel as the lands are to be used for farm use. No new lot will be created as a result of this severance. Conclusion: The proposed severance application is consistent with the PPS. County of.Elgin Official Plan I Area' on Schedule `A' Land Use in the The subject lands are designated A ricultura A e J 9 g County of Elgin Official Plan. Section E1.2.3.4 Lot Creation on Lands in the Agricultural Area permits minor boundary adjustments for legal or technical reasons that do not result in the creation of a new lot. Comment: The proposed severance application is to facilitate a lot addition for an adjacent farm parcel. The proposed lot addition will result in a minor boundary adjustment. No new lot will be created as a result of the severance. Conclusion: The proposed severance application conforms to the County of Elgin Official Plan. Municipality of West Elgin Official Plan The subject lands are designated as Agricultural in the Municipality of West Elgin Official Plan. Consent policies permit a severance for the purposes of adjusting or correcting lot boundaries and permit the transfer of small amount of land to be added to an abutting lot provided: a) The conveyance does not lead to the creation of an undersized, irregularly shaped lot(s) unsuited to the purpose for which it is being used or proposed to be used, or contrary to the provision of the Zoning By-law unless the By-law is otherwise amended or a variance is granted; b) The lands being conveyed are registered in the same name and title as the lands to which they are being added; and, c) It is stipulated in the granting of the severance that any subsequent conveyance or transaction will require a future severance. Comment: The proposed severance application is to facilitate the severance of a parcel of land from a non-farm residential parcel to be added to an abutting farm parcel. The owner's reason for the land swap is to correct the boundaries. The land swap will create more efficient parcels. No undersized, irregularly shaped lots will result from the proposed severance. As a condition of severance, the lands being conveyed will be registered in the same name and title as the lands to which they are being added. Conclusion: The proposed severance application conforms to the Municipality of West Elgin Official Plan. Municipality of West Elgin Zoning By-law 2015-36 The proposed severed parcel will be rezoned from Rural Residential (RR) Zone to Agricultural (Al) Zone. The Al Zone permits agricultural uses. The proposed retained parcel will remain zoned Rural Residential (RR) Zone. The RR zone will permit a single unit dwelling, bed and breakfast establishment, day care centre and home occupation. The proposed retained parcel meets all RR Zone provisions. Respectfully Submitted, Reviewed by: I�vU� Heather ,tames, MCIP, RPP Lee Gosnell Planner Acting C.A.0. f N61ie WONS je0'*UG4W— i KEY MAP P4rid .ttuW Sad 9--- to Ta7v,etc v\ L i vt je- A, g.7,w RETAINED LOT : n '��• <��.�' '�'� ,7�a 2Q�a ' � ' farm � e,n u L7.9m V .4 N _ SEVERED LANDS f � 1 �� .. .3•i. � 1.7j.is i;l l is•. Ifi Crl 7YJ�'+� 1 04 � U i � �`' rssa•`'� The Municipality of West Elgin TO: MAYOR AND COUNCIL, MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: MAY 26, 2016 SUBJECT: PROPOSED CONSENT APPLICATION FOR CHARLES WOOLNER, FILE NO. E 34116 RECOMMENDATION: THAT Council of the Municipality of West Elgin recommend APPROVAL to the Land Division Committee of the County of Elgin for the proposed severance application file no. E 34116 for Charles Woolner, West Part Lot 3, Concession 2 WD provided the following conditions are included: a) That a Zoning By-law Amendment is in force and effect for the severed parcel; b) The lands being conveyed are registered in the same name and title as the lands to which they are being added; c) That Municipal drain re-apportionments (if required) have occurred; d) That two copies of the registered survey have been provided to the Municipality; and, e) That taxes have been paid in full. BACKGROUND: An application for proposed severance was submitted to the Municipality by Charles Woolner. The owner/applicant is requesting the severance of a parcel of land, legally described as West Part Lot 3, Concession 2 WD, on the north side of Johnston Line, in the geographic Township of Aldborough, and known municipally as 20546 Johnston Line (as shown on the attached Key Map) to be added to an adjacent non-farm residential parcel, 20566 Johnston Line. The proposed severed lands are zoned General Agricultural (Al) in the Municipality of West Elgin Zoning By-law 2015-36 and designated Agricultural in the Municipality of West Elgin Official Plan. The purpose of the severance is to facilitate a lot addition for an adjacent residential parcel. The proposed severed parcel will have an area of 1,030.62 m2 (11,093.5 ft.2), a width of 44.5 m (146.0 ft.) and a depth of 23.16 m (76.0 ft.). The proposed severed lands are vacant. The proposed retained parcel will have an area of 39.89 ha (98.58 ac) and has frontage along Johnston Line. The proposed retained parcel contains a single detached dwelling and associated agricultural buildings and is serviced with private water and private septic system. Agricultural and non-farm residential uses surround the subject lands. The location of the subject lands are on the attached Key Map. The proposed severance application is also associated with another severance application that will result in a land swap between 20546 Johnston Line and 20566 Johnston Line. DISCUSSION: Provincial Policy Statement (PPS) Under Section 3(5) of the Planning Act, the Municipality "shall be consistent with" matters of provincial interest as set out in the Provincial Policy Statements (PPS). Lot adjustments in prime agricultural areas are also permitted for legal or technical reasons which includes easements, provided no-new lot is created Comment: The proposed severance application is to facilitate a lot addition for an adjacent non-farm residential parcel. The owner's reason for severing the parcel of land and merging with the adjacent non-farm residential parcel is to correct the boundaries of the parcel as the lands are currently used for residential purposes. No new lot will be created as a result of this severance. Conclusion:The proposed severance application is consistent with the PPS. Coun f Elgin ty o gm Pan The subject lands are designated `Agricultural Area' on Schedule 'A' Land Use in the County of Elgin Official Plan. Section E1.2.3.4 Lot Creation on Lands in the Agricultural Area permits minor boundary adjustments for legal or technical reasons that do not result in the creation of a new lot. Comment: The proposed severance application is to facilitate a lot addition for an adjacent non-farm residential parcel. The proposed lot addition will result in a minor boundary adjustment. No new lot will be created as a result of the severance. Conclusion: The proposed severance application conforms to the County of Elgin Official Plan. Municipality of West Elgin Official Plan The subject lands are designated as Agricultural in the Municipality of West Elgin Official Plan. Consent policies permit a severance for the purposes of adjusting or correcting lot boundaries and permit the transfer of small amount of land to be added to an abutting lot provided: a) The conveyance does not lead to the creation of an undersized, irregularly shaped lot(s) unsuited to the purpose for which it is being used or proposed to be used, or contrary to the provision of the Zoning By-law unless the By-law is otherwise amended or a variance is granted; b) The lands being conveyed are registered in the same name and title as the lands to which they are being added; and, c) It is stipulated in the granting of the severance that any subsequent conveyance or transaction will require a future severance. Comment: The proposed severance application is to facilitate the severance of a parcel of land from an agricultural parcel to be added to an abutting non-farm residential parcel. The owner's reason for the land swap is to correct the boundaries. The land swap will create more efficient parcels. No undersized, irregularly shaped lots will result from the proposed severance. As a condition of severance, the lands being conveyed will be registered in the same name and title as the lands to which they are being added. Conclusion; The proposed severance application conforms to the Municipality of West Elgin Official Plan. Municipality of West Elgin Zoning By-law 2015-36 The proposed severed parcel will be rezoned from Agricultural (Al) Zone to Rural Residential (RR) Zone. The RR zone will permit a single unit dwelling, bed and breakfast establishment, day care centre and home occupation. The proposed retained parcel will remain zoned General Agricultural (Al)-Zone. The Al Zone permits agricultural uses. Respectfully Submitted, Reviewed by: lJ� Heather James, MCIP, RPP Lee Gosneil Planner Acting Ca A.0.f Pwbixc Wart�S 5�{a enrkz ' KEY MAP 1 � � _ C'..hc.�.r1�3. 1� ilQ.�n Woalri�w or fl • heatsse, gasr deck v" y ►ll �oPm .[ ,n E well � . .Pro�o�5ed ad��i�l�o►� o E $o back Of '©t � cn�� a.,.ra. 206 1:04PM Stlrrp4�+e�5 Na.fi364 ,�. 19 ev chimed. Ilx�•• I-soa sa q6o crn f'. s � w fr q, r' LA Ad 3 W4a� lot Administration Office of the Regional Clerk Niagara Region 1815 Sir Isaac Brock Way, PO Box 1042,Thorold,ON L2V 4T7 Telephone:905-685-4225 Toll-free: 1-800-263-7215 Fax: 905-687-4977 www.niagararegion.ca May 9, 2016 The Honourable Dr. Jane Philpotts The Honourable Dr. Eric Hoskins Health Canada Ministry of Health and Long Term Care 70 Colombine Driveway 10th Floor, Hepburn Block Tunney's Pasture 80 Grosvenor Street Ottawa, ON K1 0K9 Toronto, ON M7A 2C4 Sent via email: Sent via email: hon.jane.philpott @canada.ca ehoskins.mpp @liberal.ola.org RE: Lyme Disease Minute Item 9.3, CL 6-2016, April 28, 2016 Dear Ministers: Regional Council at its meeting held on April 28, 2016, passed the following resolution: Whereas the number of cases of ticks positive for Lyme disease is increasing throughout Ontario and specifically in Niagara Region; Whereas the laboratory testing for and diagnosis of Lyme disease is sub-optimal; and Whereas there are chronic sufferers of long term consequences of this disease. NOW THEREFORE BE IT RESOLVED: 1. That Niagara Region REQUEST the Province of Ontario to increase funding for research aimed to enhance the testing for Lyme disease; 2. That Niagara Region REQUEST the Government of Canada to increase funding for research aimed to enhance the testing for Lyme disease and determine better treatment for long term outcomes of Lyme disease; 3. That this resolution BE FORWARDED to all Municipalities in Ontario for their endorsement; and 4. That this resolution BE FORWARDED to the Premier of Ontario, the Minister of Health and local Members of Provincial Parliament. ...12 I The Han. Dr, J. Philpotts and The Hon. Dr. E. Hoskins Lyme Disease May 9, 2016 Page 2 Please do not hesitate to contact me should you have any questions. Yours truly, Ralph Walton Regional Clerk cc: The Honourable K.Wynne, Premier of Ontario Sent via email.kwynne.mpp @liberal.ola.org W. Gates, MPP (Niagara Falls) Sent via email:wgates-co @ndp,on.ca The Honourable R. Nicholson, MP (Niagara Falls) Sent via email:rob,nicholson @parl.gc.ca T. Hudak, MPP (Niagara West) Sent via email:tim.hudakco @pc.ola.org D. Allison, MP (Niagara West) Sent via email:dean.allison @parl.gc.ca The Honourable J. Bradley, MPP (St. Catharines) Sent via email:jbradley.mpp.co @liberal.ola.org C. Bittle, MP (St. Catharines) Sent via email:chris.bittle @parl.gc.ca C. Forster, MPP (Welland) Sent via email: cforster-op @ndp.on.ca V. Badawey, MP (Niagara Centre) Sent via email:vance.badawey @parl.gc.ca All Ontario Municipalities Sent via email I - PLEASE MARK THIS DATE IN YOUR CALENDAR Staff in the Ministry of Municipal Affairs and Housing Western Municipal Services Office in London are finalizing plans for our annual conference. The conference will be of interest to elected municipal officials, municipal staff, municipal organizations and partner provincial ministries. MINISTR Y OF MUNICIPAL AFFAIRS AND HOUSING-2016 ONTARIO WEST MUNICIPAL CONFERENCE Date: Friday,December 2, 2016 Location: Best Western Lamplighter Inn,591 Wellington Road, London,Ontario Theme: "CHANGE■CHALLENGE-OPPORTUNITY" Additional information will be emailed and made available on the AMO website, www.amo.on.ca in the near fixture. In the interim, if you have any questions, please contact our office at 1-800-265-4736. (Please share this information with municipal staff and elected members of your municipal council. Individual emails have been sent directly to all CAOs, Clerks, Treasurers, Planners and Service Managers in the Municipal Services Office Western Region area If you hold more than one position, you may receive a duplicate email). Maureen Beatty Maureen Beatty, Municipal Advisor Ministry of Municipal Affairs and Housing 659 Exeter Road, 2nd Floor, London, ON N6E 1L3 519-873-4029 or 1-800-265-4736 z West Elgin Arena Board Regular Session April 12 2016 This regular session of the West Elgin Arena Board was called to order at 2 pm with the following members present:Joe Seman,Alphonse Willie,and Ian Fleck and Recreation Superintendent Jeff Slater. Regrets were sent from Councillor Wolf and Member Jim Hathaway. The Recreation Superintendent thanked the members present as the time was changed to facilitate his attendance at a Health and Safety training session in the morning. Item#1 Disclosure of Pecuniary Interest. None noted. Item#2 Delegations: No delegations were present. Item#3 Adoption of the Minutes: Moved By:an Fleck Seconded By:Joe Seman The West Elgin Arena Board hereby resolves that the minutes of March S 2016 b e hereby approved as presented. CARRIED. Item#4 Accounts and Financial Reports: Moved By:Joe Seman Seconded By:Alphonse Willie The West Elgin Arena Board hereby approves the payment of the accounts in the amount of$ 32,661.06. CARRIED Item#5 Business Arising from the Minutes: Nothing to report. Item#6 Correspondence: No correspondence was reported at this time. Item#7 New Business: 1. Facility Charges: The Recreation Superintendent reported that to maintain consistency with other West Elgin Municipal Departments,there will be additional charges levied against user groups that want access to the facility after hours to cover the additional costs of having staff return to open/close the facility.After some discussion the following resolution was passed: Moved By Ian Fleck Seconded By:Joe Seman The West Elgin Arena Board resolves that additional charges for the opening and closing of the West Elgin Arena for West Lorne Minor Hockey and the West Elgin Skating Club,two major users of the West Elgin Arena and Children programs providers will be waived and absorbed by the West Elgin Arena.Time will be provided for each association to host their Annual General Meeting at the Arena,as well as time allocated for each association to have access to the arena -2- to facilitate cleaning of their respective equipment.The said use to be monitored by the Arena Management. CARRIED 2. Solar Panels:The Recreation Superintendent reported that the Arena Board has looked into this in the past and there were some significant problems: 1).the existing roof structure on the arena would not be sufficient to support the panels. 2)There is not sufficient ground space to install a large enough ground panel to make it efficient without losing some parkland. 3)There was debate as to whether or not there would be available space/access to the grid to have them installed. 3. Synthetic Ice:Staff members have not had time to investigate this matter further,i.e.a site visit. Item#8 Adjournment: Moved By: Ian Fleck Seconded By;Alphonse Willie The West Elgin Arena Board resolves that this regular session of the WEST Elgin Arena Board hereby adjourn at this hour of 3:15 pm and reconvene on May 10,2015 at 9:30 am at the West Elgin Arena or at the call of the chair. CARRIED - West Elgin Recreation Committee Regular Session April 19 2016 This regular session of the West Elgin Recreation Committee was called to order at 7 pm with the following members present: Doug Staddon, Ken Neil,Joe Seman,Grace Blanchard,Jennifer Blanchard,Johnathan Wolf,and Recreation Superintendent Jeff Slater. Item#1 Disclosure of Pecuniary interest: None noted Item#2 Delegations: No delegations were present. Item#3 Adoption of the Minutes: Moved By: Doug Staddon Seconded By:Grace Blanchard The West Elgin Recreation Committee hereby resolves that the minutes from February 16 2016. Be approved as presented. CARRIED Item#4 Business Arising from the Minutes: 1. Road Race:All is ready for the Road Race May 15 2016.The Optimist requested that the Road be closed for the race, Kerr Road and marsh Line.They would like access to the arena at 7 am.The kid's race is to begin.after the adult race. 2. Bicycle Rodeo:The Bicycle Rodeo is scheduled to take place May 14 at the Health Center.The Road will be closed in front of the West Lorne Fire Hall. 1 Tri-Star Hockey Skills: Member Doug Staddon reported that the Tri-Star Skills competition was attended by 17 kids. Doug also indicated that teams were playing elsewhere which might have contributed to the smaller number of participants. Item#5 Correspondence:None presented. Item#6 New Business: I. Quarter Auction:Member Ken Neil reported that the Optimists Club is hosting another Quarter Auction on June 9. 2. Blue Flag:An announcement will be made in the area of May 19 2016. 3. Outdoor Rink.The Recreation Department received delivery of the parts of the Outdoor Rink as provided by the Health Unit. Discussions regarding the location of the rink will take place prior to the arrival of cold weather next year. 4. Pavilion:The Recreation Superintendent reported that the area around the pavilion has been seeded.The facility has been vandalized in the past.Some of the lights were damaged,and the hydro box for the receptacles was damaged.The Recreation Staff also had to repair/replace some of the tops of the tables.The Picnic tables have been chained together to prevent the moving of the tables. Item#7 Adjournment Moved By:Joe Seman Seconded By:Jennifer Blanchard The West Elgin Recreation Committee resolves that this session of the West Elgin Recreation Committee hereby adjourn at this hour of 8:15 pm and reconvene May 17 2016,7 pm at the Rodney Fire Nall or at the call of the chair. CARRIED