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June 9, 2016
MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING JUNE 9, 2016 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING ---------------------....................................................................................... DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al - A6) *May 26, 2016 Council BUSINESS ARISING FROM MINUTES DELEGATIONS (B1 - 133) 10:00 a.m. Court of Revision - Axford Drain Extension 10:15 a.m. Court of Revision - Branch `A' of McDonald Drain 10:30 a.m. Meeting to Considering an Engineer's Report - Shaw Drain REPORTS (C1- C10) 1. ROADS a) *Monthly Report b) *Report - Fenced Compound at Public Works Yard 2. RECREATION/EMERGENCY MANAGEMENT a) *Monthly Report b) *Report - Installation of Acoustic Panels in the Recreational Centre c) *Report - Blue Flag Report for Council d) *Report - Pavilion 3. WATER DISTRIBUTION SYSTEM June 9, 2016 ............. Page 2 4. WASTEWATER 5. BUILDING 6. BY-LAW ENFORCEMENT a) *Monthly Report 7. DRAINS 8. ADMINISTRATION a) *Monthly Fire Report b) *Report - Out-of-Service Fire Hydrants c) *Report - Fire/Incident Command Centre d) *Report - Rental Agreement with the Town of Ingersoll e) *Report - Postage Machine D *Report - Remuneration for Seasonal Employees g) *Report - Appointment of Treasurer h) Bank Signing Authority 9. PLANNING a) *Report - Proposed Consent Application for Hollanada Farms Limited - 13665 Henry Road b) *Report - Proposed Consent Application for Hollanada Farms Limited - 9037 Graham Road c) *Report - Proposed Consent Application for Hollanada Farms Limited - 22987 McDougall Line d) `Report - Request to Amend Site Plan Agreement and Return of Security for Rodney Building and Metal Products 10. ACCOUNTS CORRESPONDENCE (D1 - D20) COUNCIL CONSIDERATION - ACTION RECOMMENDED: i June 9, 2016 ............. Page 3 1.* Elgin County Highlights - May 10th, 2016; 2.* The College of Physicians and Surgeons - 2017 Council Award; 3.* Lower Thames Conservation - Media Release; 4.* The Royal Canadian Legion Ontario Command - Veterans & Troops Support/Remembrance Ad; 5.* Elgin Economic Development Newsletter - May 2016; 6.* Aldborough Public School - Request for Donation of Family Pool Pass for outdoor playground equipment fundraisers 7.* Karen Kendrick - proposal to organize a sidewalk sale in West Lorne; 8.* Ontario Provincial Police - highlights of 2016 initiatives; 9.* Optimist Club of West Lorne - Invitation to the opening of Optimist Pavilion; 10. Aldborough Public School Parent Council - Thank You card; 11.* Ontario Provincial Police - New Report Available to Current Billable Calls for Service (CFS); 12* Municipality of Chatham-Kent - Request for Support - Climate Change Action Plan. RECOMMENDED TO ACCEPT & FILE: 13. AMO • Watch File - May 26, 2016; • Watch File - June 2, 2016; 14. County of Elgin - Application # E33116 -Application for Consent - Woolner; 15. County of Elgin - Application # E34116 - Application for Consent - Woolner; 16. Town of Amherstburg - Endorsement of the Town of Shelburne Resolution - Autism Spectrum Disorder; 17. Endorsement of Bill 158, Saving the Girl Next Door; -Municipality of Chatham-Kent; -Town of Richmond Hill; 18. Municipality of Calvin - Endorsement of Municipality of South Dundas - Rural Economic Development Program into Jobs and Prosperity Fund; 19. Endorsement of Lyme Disease Funding and Research Resolution; -Tay Valley Township; -Niagara Region; -Town of Amherstburg. 20. Town of Amhurstburg - Widening and Construction of Highway 3. BY-LAWS: By-Law No. 2016-37 Axford Drain Extension By-Law No. 2016-38 McDonald Drain Branch 'A' By-Law No. 2016-41 Appoint Treasurer By-Law No. 2016-42 Authorize Agreement - Town of Ingersoll June 9, 2016 ............. Page 4 By-Law No. 2416-43 2016 Remuneration for Seasonal Employees MINUTES (E1) *April 21, 2016 Cactus, Cattle and Cowboys Committee NOTICE OF MOTION OTHER BUSINESS (G1 - G2) 1. Council Announcements 2. Closed Session • Personal Matters about an identifiable individual (M.A. s.239 (2)(b)). • A Proposed or pending acquisition or disposition of land (M.A. s.239 (2)(c)). • Labour Relations or employee negotiations (M.A. s.239 (2)(d)). CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS: June 23, 2016 Council July 21, 2016 Council Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. Al MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS MAY 26, 2016 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Joe Seman Jr.,Jonathan Wolf, Richard Leatham STAFF PRESENT Lee Gosnell,Acting CAO& Public Works Superintendent Jeff Slater, Parks&Arena Superintendent-Fire Chief Spencer Pray, Deputy Clerk Heather James, Planner ALSO PRESENT Sharon Larmour CALL TO ORDER The Mayor called the meeting to order 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None declared. ADOPTION OF AGENDA RES. NO.1 Moved by Seman Seconded by Leathern RESOLVED that the Council of the Municipality of West Elgin approves the agenda for May 26, 2016 as printed and circulated; in addition to; • Mulch for the West Elgin Community Health Care Community Garden; • The West Lorne Horticultural Society McKishnie Park; • Verbal Report from West Elgin Fire Chief DISPOSITION: Carried APPROVAL OF MINUTES RES. NO.2 Moved by Wolf Seconded by Bodnar RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated; May 12, 2016 Council May 12, 2016 Committee of Adjustment-Minor Variance-Parts of Lots 7 and 8 Block M being Part 1 on RP 11 R-314 DISPOSITION: Carried BUSINESS ARISING FROM MINUTES Notice of Motion- Unauthorized motor vehicles along railroad tracks. May 26, 2016 ..—Page 2 of 6 RES, NO.3 Moved by Seman Seconded by Leatharn RESOLVED that Council direct municipal staff to write property owners of the former railroad tracks asking them to consider signage or allowing the municipality to sign restricting unauthorized use of motor vehicles. DISPOSITION: Carried DELEGATIONS 10:00 a.m. Municipality of Dutton Dunwich Councillor Dan McKillop-Canada's T5-017 Dan McKillop greeted Council on behalf of the Municipality of Dutton Dunwich and the Canada's 150th Committee where he currently sits as Chair and Calendar Committee Co-ordinator. On behalf of the Canada 150th Committee, Councillor McKillop brought forth the idea of West Elgin participating with them in a community calendar. Given the significance of July 1, 2017,the Canada 150h Committee wants to be able to showcase all of the events in the area going on throughout the year. McKillop explained that this will help prevent an overlap of service groups holding events at the same time and give residents additional options. The West Elgin Council thanked Councillor McKillop for his time and for bringing this idea forward on behalf of the Canada 150th Committee. REPORTS 1. ROADS 2. RECREATIONIEMERGENCY MANAGEMENT a) Report-Rodney Wishing Well Signs RES. NOA Moved by Seman Seconded by Leatham RESOLVED that the Report-Rodney Wishing Well Signs from the Parks and Arena Superintendent dated May 26, 2016 be received; AND THAT Council approves that the Recreation Department rebuild the flower boxes using pressure treated lumber; AND FURTHERMORE upon selection of a design that the signage be installed as per the purchasing policy. DISPOSITION: Carried b) Raised Flower Bed at McKishnie Park RES. NO.5 Moved by Seman Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin at the request of the West Lorne Horticultural Society directs the Parks and Recreation Department to remove the raised flower bed at McKishnie Park in West Lorne. DISPOSITION: Carried c) Request for Mulch at the West Eiain Community Health Centre Community Garden A-3 May 26, 2016 .....Page 3 of 6 RES. NO.6. Moved by Leatham Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin will direct the Public Works Department to deliver mulch to the West Elgin Community Health Centre Community Garden. DISPOSITION: Carried 3.WATER DISTRIBUTION SYSTEM 4.WASTEWATER 5. BUILDING 6. BY-LAW ENFORCEMENT 7. DRAINS 8.ADMINISTRATION a) Report-Canada Day, Miller Park,West Lorne RES. NO.7 Moved by Bodnar Seconded by Seman RESOLVED that the Report—Canada Day, Miller Park,West Lorne from the Canada Day Committee dated May 26,2016 be received; AND THAT Council allow the Canada Day Celebration to occur in Miller Park,West Lorne on July 1,2016; AND THAT Council grant monies to the Canada Day Committee to cover the rental costs of the Arena for the Canada Day Celebration if necessary; AND THAT Council authorize the request for funding for the Celebrate Canada Day Program from Heritage Canada; AND FURTHERMORE THAT Council fund the fireworks expense as per budget. DISPOSITION: Carried l)Verbal_Uydate from West Elgin Fire Chief The West Elgin Fire Chief discussed the removal of a fire hydrant at the corner of Wood Street and McGregor Street in West Lorne. The Public Works Superintendent advised Council that plans are in progress for a replacement fire hydrant near the intersection. S. PLANNING a) Report-Proposed Consent Agplication No. E 33116 for West Part Lot 3, Concession 2 Western Division oolner RES. NO.8 Moved by Seman Seconded by Leatham RESOLVED that Report- Proposed Consent Application for Charles and Lois Woolner, No. E 33116 from the Planner dated May 26,2016 be received; AND THAT the Council of the Municipality of West Elgin recommend Approval to the Land Division Committee of the County of Elgin for the proposed severance application file No. E 33116 for Charles and Lois Woolner,West Part Lot 3, Concession 2,Western Division provided that the following conditions are included: 1 May 26, 2016 .....Page 4 of 6 RES. NO.8 Cont'd 1. That a Zoning By-law Amendment is in force and effect for the severed parcel; 2. The lands being conveyed are registered in the same name and title as the lands to which they are being added; 3. That Municipal drain re-apportionments(if required) have occurred; 4. That two copies of the registered surrey have been provided to the Municipality; and, 5. That taxes have been paid in full. DISPOSITION: Carried b Report-Proposed Consent Application No. E 34116 for West Part Lot 3 Concession 2 Western Division Woolner RES. NO.9 Moved by Bodnar Seconded by Seman RESOLVED that Report- Proposed Consent Application for Charles Woolner, No. E 34116 from the Planner dated May 26, 2016 be received; AND THAT the Council of the Municipality of West Elgin recommend Approval to the Land Division Committee of the County of Elgin for the proposed severance application file No. E 34116 for Charles Woolner,West Part Lot 3, Concession 2,Western Division provided that the following conditions are included: 1. That a Zoning By-law Amendment is in force and effect for the severed parcel; 2. The lands being conveyed are registered in the same name and title as the lands to which they are being added; 3. That Municipal drain re-apportionments(if required) have occurred; 4. That two copies of the registered survey have been provided to the Municipality;and, 5. That taxes have been paid in full. DISPOSITION: Carried 10.ACCOUNTS RES. NO.10 Moved by Bodnar Seconded by Leatham RESOLVED that the Mayor and Treasurer are hereby authorized to sign Payment Voucher#5A amounting to $145,319.10 in settlement of General, Road,Water, and Arena Accounts(including cheques#21797-21882). DISPOSITION: Carried CORRESPONDENCE: 1. Niagara Region- Request for Support to increase funding for Lyme Disease research; 2. Ministry of Municipal Affairs and Housing-2016 Ontario West Municipal Conference on Friday, December 2, 2016. RECOMMENDED TO ACCEPT&FILE: May 26, 2016 .....Page 5 of 6 3. AMC • Watch File-May 12, 2016; • Watch File-May 26, 2016. 4, Township of Dorion- Endorsement of Bill 158. 5. Town of Aurora- Endorsement of Bill 158. 6. Town of Tillsonburg-Endorsement of 180. 7. County of Huron -Endorsement of the Municipality of South Dundas resolution regarding the Rural Economic Development Program. 8. County of Huron -Endorsement of BIII 158. 9. County of Huron - Endorsement of the Municipality of Bluewater's resolution for Health Care funding and recruitment for Physicians in Rural Areas. 10. County of Huron -Endorsement of North Frontenac's IESO resolution. 11. Town of Hawkesbury- Endorsement of Bill 158, 12. Township of Russell-Endorsement of the Municipality of South Dundas resolution regarding the Rural Economic Development Program. RES. NO.11 Moved by Bodnar Seconded by Seman RESOLVED that the above correspondence items numbered 1, 2, 3- 12 be received and filed. DISPOSITION: Carried BY-LAWS MINUTES RES. NO.12 Moved by Seman Seconded by Wolf RESOLVED that the minutes of the following committee meeting be received; April 12, 2016 West Elgin Arena Board April 19, 2016 West Elgin Recreation Committee DISPOSITION: Carried NOTICE OF MOTION OTHER BUSINESS 1. Council Announcements Councillor Leatham -Repairs to the stairs leading to the beach at the Port Glasgow Trailer Park has been completed. Residents are happy. -The Tiny Tots Co-operative Nursery School Trike-a-thon is being held on Saturday May 28, 2015 downtown Rodney. CLOSED SESSION I May 26, 2016 .....Page 6 of 6 RES. NO.13 Moved by Leatham Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: A proposed or pending acquisition or disposition of land (M.A. s.239 (2)(c)). DISPOSITION: Carried RES. NO.14 Moved by Wolf Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried RISE AND REPORT Council received information. CONFIRMING BY-LAW RES. NO.15 Moved by Leatham Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on May 26, 2016 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.16 Moved by Wolf Seconded by Bodnar RESOLVED that a By-law to confirm the proceedings of the meeting held on May 26,2016 be now read a third time and finally passed, signed, sealed and numbered By-law 2016-40- Confirming By-law May 26, 2016. DISPOSITION: Carried ADJOURNMENT RES. NO.17 Moved by Seman Seconded by Bodnar RESOLVED that this Regular Meeting of Council shall adjourn 11:20 a.m.to meet again on June 9, 2016. DISPOSITION: Carried These minutes were adopted on the 9th of June, 2016. Bernie Wiehle Spencer Pray Mayor Deputy Clerk 'I ti Psf yL� e 1. a 7989', The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: June 9, 2016 SUBJECT: Roads Report RECOMMENDATION: Receive and File INTRODUCTION: Monthly report for June, 2016 DISCUSSION: 1. Crews were kept busy during the month of May grading roads in preparation for dust suppressant. 2 graders and 2 tractor/drag combinations were used to remove potholes and shape the road followed by an application of brine for dust control. Pollard Hwy Products did a good job of supplying enough product to cover prepared roads, usually the same day or first thing the following morning. Due to favourable weather conditions, all gravel roads in West Elgin (with the exception of remaining roads requiring maintenance gravel) have been graded and brined. 2. Johnston Bros. Ltd. began spreading maintenance gravel in May and has completed Kintyre, Fleming and Forest. Remaining roads will be completed in June. 3. Screening operations at Kearns Pit were also completed in May. All 'B' gravel for Downie Line reconstruction has been stockpiled, ready for use. 4. Three of our public works operators put on their carpenter hats to rebuild the beach access stairs located at Port Glasgow Trailer Park. 5. West Elgin's new recycling bins are now in use at the landfill and Public Work's roll off unit is transporting them to the London MRF. 6. Additional work in May included patching, sweeping and roadside mowing operations which began on May 27th Respectfully Submitted, Reviewed by: Lee Gosnell CRS Scott Gawley, CPA, CGA Public Works Superintendent C.A.O./Clerk � op V •P ZI f �(\ ti cs n The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: June 9, 2016 SUBJECT: Fenced Compound at Public Works Yard RECOMMENDATION: THAT Council approves the quote of$4,583.22 (before applicable taxes) from Simpson Fence Ltd. of London for the installation of a fenced compound at the West Elgin public works yard. INTRODUCTION: Currently, the public works department has no way of securing construction material (pipe, tiling supplies, catch basin components, etc.) at the main yard on Hoskins Line. Unfortunately, there have been recent instances where some of these items have been taken without authorization on nights or weekends. DISCUSSION: We looked at two different options to solve this problem with the first one being to install a gate at the main entrance. Although a gate would be slightly cheaper, it would only restrict vehicular traffic and need to be opened/closed on a daily basis. We feel option two, a compound consisting of 6' high chain link fence with 3 strands of barbed wire, would be more secure and better suited to West Elgin's operational needs. Quotes to supply and install 156' of fencing and a 24' double swing gate were received from the following Simpson Fence Ltd. $4583.22 Royal Fence Ltd. $5980.00 Respectfully Submitted, Reviewed by, UP cum 4cott�twley,Lee Gosnell, CRS CPA, GA Public Works Superintendent C.A.O./Clerk Attachments - None C a.a) of VNPVN �� u w ^ 7 � 'T998'� The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, Parks and Arena Superintendent, CEMC DATE: June 9 2016 SUBJECT: Monthly report for Council RECOMMENDATION: That Council receive and file the monthly report. INTRODUCTION 1 DISCUSSION: Recreation Department monthly report: • The Splash Pad has been repaired and is fully operational. We also had to replace the screen on the panel for the computer as it to was damaged over the winter. • Baseball and soccer programs are fully operational for the 2016 season. • The repairs are completed on the pool and it was opened on June 4 for the Horse Show. Both the pool and Splash Pad has been inspected By the Health unit and were cleared to re-open. • The Kitchen at the Recreation Centre was inspected by the health Unit and passed and was certified. • Office staff have been given the required documents that are required to be completed prior to Recreation centre users using the Kitchen. • The Pavilion has been completed in Miller Park and is ready to be scheduled and rented out. • The netting behind the two large soccer fields has been installed, in fact some weeks ago. • The mouth to the 16 mile creek had to be opened by the Public Works Department on Friday June 3`d. The mouth to the creek was totally blocked off and was flooding parts of the parking lot and areas by the bridge. Respectfully Submitted, Approved by, Jeff Slater Scott Gawley, C , PA Parks Superintendent, CEMC C.A.O., Clerk 06-05-2016-2015 C a. b) V aP UyB •YF 4 m a The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, Parks and Arena Superintendent, CEMC DATE: June 9 2016 SUBJECT: installation of Acoustic Panels in the Recreation Centre RECOMMENDATION: That Council approve the original proposal of April 28 2016, and that the Recreation staff install the panels. INTRODUCTION ! DISCUSSION: The original proposal 1 report is attached. The cost of having a third party install the panels is $ 1850.00 plus hst. The exterior fabric of the panel is mostly decorative, the interior insulation in the panel is where most of the sound deadening occurs. Respectfully Submitted, Approved by, Jeff Slater Scott�Gawle�yCG�ACP�A Parks Superintendent, CEMC C.A.O., Clerk qr OL 2 � The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, Parks and Arena Superintendent, CEMC DATE: June 9 2016 SUBJECT: Blue Flag report for Council RECOMMENDATION: That Council read and file this report. No action is required. INTRODUCTION 1 DISCUSSION: On May 19� 2016 it was officially announced that West Elgin, Port Glasgow Beach has received Blue Flag designation. The designation was conditional on the Municipality meeting the established criteria as was presented in the application To date the bases for the Flag Poles have been installed, the signs have been ordered. The hopeful Flag Raising Day will be July 13t 2016. -Congratulations to all that has a hated with this-endeavour. Respectfully Submitted, Approved by, Jeff Slater Scott Cawley, C , CPA Parks Superintendent, CEMC C.A.O., Clerk 06-05-2016-2045 C a�} U : n '1998'x` The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROIt/I: Jeff Slater,-Parks and Arena-Superintendent, CEMC DATE: June 9 2016 SUBJECT: Pavilion RECOMMENDATION: That Council authorize the Parks and Recreation Superintendent to set the procedure for renting the Pavilion on Miller Park INTRODUCTION ! DISCUSSION: The Optimist Pavilion in Miller Park is now fully operational. As such there needs to be a procedure established for the renting /scheduling of the users of this facility. As this is a Recreation Facility in Miller Park I would r e commend that the Parks and Recreation Superintendent work with the office staff to establish this procedure. There needs to be close communication between the scheduling and maintenance of this facility as the water supply and lighting are not left on constantly, and are turned on as required, or operate on a timer. The Recreation Department does not have staff that work Sunday on a regular basis,.so this to needs to be coordinated. Council also needs to establish a rental fee, if any for this facility. Once this is established the Recreation Department will advertise that this facility is now available. Respectfully Submitted, Approved by, Jeff Slater Scott Gawley, CG , CPA Parks Superintendent, CEMC C.A.O., Clerk 06-05-2016-2100 � r �T 9.q . The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: R. Scott Gawley, C.A.O.- Clerk DATE: June 9, 2016 SUBJECT: By-law Enforcement Report RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for May 2016 BACKGROUND; 308 Grass, untidy yard Order issued OPEN 357 Dead Trees Letter Sent OPEN 366 Untidy Yard & Trailer Order Issued COMPLIANT 369 Building Condition Being Investigated OPEN 370 Untidy Yard Order lssued OPEN 371 Livestock in Town Notification of By- COMPLIANT Law 372 Untidy Yard/Garbage Order Issued COMPLIANT 373 Sludge on Property Investigated COMPLIANT 374 Untidy Yard/Construction Order Issued OPEN Materials 375 Burning/Untidy Yard Investigated COMPLIANT 376 Untidy Yard/Grass Order being Issued OPEN 377 Untidy Yard/Grass Order Issued OPEN 378 Grass Being Investigated OPEN 379 Grass Being Investigated OPEN 380 Livestock outside Property Contained COMPLIANT 381 Fencing of Livestock Being Investigated OPEN Respectfully Sub mittgd, R. Scott Gawley, CPA, C A C.A.O./Clerk/TreasureK VOPVHE a a s �h''739fl'a, The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN f ROM: Jeff Stater,'West Elgin Fire Chief DATE: June 92016 SUBJECT: Monthly Report for Council RECOMMENDATION: That Council receive and file. INTRODUCTION 1 DISCUSSION: The West Elgin Fire services responded to 12 calls for service in May and conducted an annual fire inspection and drill at a vulnerable occupancy. Station# 1 responses: May 6 Grass Fire, May 6 Burn complaint, May 14 Emergency Medical Services lift assist, May 20 Fire Drill Inspection, May 20 Structure Fire, assist Station #2, May 21 Structure Fire, May 22 Motor Vehicle Collision. Station #2 responses: May 18 Motor Vehicle Collision, May 20 Structure Fire, May 20 MVC, May 21 Structure Fire Rekindle, May 22 MVC assist Dutton Dunwich, May 29 Carbon Monoxide Call. June 9t" 2016 marks the first inaugural training session of Station 1 and Station 2. This session will be held at Station 1 and will involve auto extrication. Within the next 2-3 weeks council will receive a report/recommendation regarding the trucks. Respectfully Submitted, Approved by, Jeff Slater Scott Gawley, CG , CPA Parks Superintendent, CEMC C.A.O., Clerk 06-05-2016-1 928 1 � N 4 � ' ssa•' The Municipality of West .Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, West Elgin Fire Chief DATE: June 9 2016 SUBJECT: Out-of-Service Fire Hydrants RECOMMENDATION: That Council Accept the Out-of-Service-Fire Hydrant Report as provided by the West Elgin Fire Chief. INTRODUCTION I DISCUSSION: The Ontario Clean Water Agency annually tests and monitors fire hydrant condition and repairs hydrants, in conjunction with Public Works, as required. If a fire hydrant is taken out of service the operator or operators supervisor calls me and or emails me to let me know which hydrant is out of service, such is the case for a hydrant located at the south end Furnival Road in Rodney, it has been "bagged". Similarly if a hydrant is removed the same process is followed. OCWA had provided us with maps which indicate where the hydrants are located. OCWA was or is in the process of painting the caps or tops of the hydrants according to the water flow within that hydrant, and NFPA colour coding: Blue indicates- 1500 gpm or more --Very Good Green Indicates 1000 – '1499 gpm---Good for residential areas Orange indicates 500– 999 gpm—Marginally adequate Red indicates below 500 gpm—inadequate. The front cap if it is "storz" fitted is generally painted black. There are other markings that can be used on hydrant to indicate direction of flow, or whether or not the water source is potable, and whether or not it is a private or public hydrant. Most of these do not really apply to our hydrants in our area. Respectfully Submitted, Approved by, Jeff Slater colt Gawley, A, CPA West Elgin Fire Chief C.A.Q., Clerk C, 8 �) in The Muni *a1ity of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, CEMC DATE: June 9 2016 SUBJECT: ;r'z� }��- k CtMM{Z41.4 RECOMMENDATION: That Council authorize the West Elgin CEMC to make the required alterations to the trailer, work with the CEMC from Dutton Dunwich and Southwold to stock the Rodney Fire Trailer with supplies needed for an Emergency Response to a Declared Emergency. INTRODUCTION 1 DISCUSSION: For slightly over three years the CEMC from West Elgin, Dutton Dunwich, and Southwold have been discussing the possibility of using the existing trailer stored in the Station 1 Hall as a storage and response unit for declared emergencies. The minor reconstruction would require that a wall be constructed between the "office area "in the trailer, and what would become the storage area, and the installation of a track system to secure the shelves or carts. The renovation costs would be minimal. The supplies in this trailer would be funded by all three municipalities, such as cots, water, personal supplies and other emergency related supplies. Vilest Elgin would retain ownership of the unit, and maintenance costs minimal as they are, would also be shared with the three municipalities. In the event that the unit is used, the using municipality would replace the inventory used. The County of Middlesex has a similar trailer. The unique features of this trailer would be that it is equipped with a fire communication radio, a generator, and lighting. The office area would be maintained in the front of the trailer, for use as a Fire 1 Incident Command Centre. The Trailer currently is not used extensively, and was originally purchased for use as a Command Centre. The trailer can be transported to an incident and be left there as a stand-alone unit. The trailer could be stored at Station # 1 and the requesting Municipality could come and get it as required, or as the trailer has specific equipment and wiring requirements, 1 would recommend that the trailer be delivered to the requesting Municipality. Currently Truck Nine and the Snuffer truck are wired and equipped to pull the trailer. -2- Each Municipality has a responsibility to provide suitable storage and suitable response capabilities during a declared emergency. This unit when fully equipped would provide not only the storage, but supplies and a Command j Centre. These alterations would not affect the units capabilities to be used at major fires or motor vehicle collisions within our or neighbouring municipalities, in fact it would enhance these capabilities. Obviously the greatest area of concern would include a Declared Emergency that would involve al€three'MunfcipaRibs. Although this'is a concern, -I wodfd'suggest that if there is a declared Emergency involving all three Municipalities, our resources would be overwhelmed long before we could mobilize this unit. This is an opportunity to utilize an underutilized piece of equipment, and make West Elgin and it neighbouring municipality's response capabilities better. I would appreciate Councils support with this endeavour. Respectfully Submitted, Approved by, Jeff Slater Cott Cawley, C A, CPA Parks Superintendent, CEMC C.A.O., Clerk 06-05-2016-1845 c $ . CA) 4y OF q yN a U ,n The Municipality of West Elgin TO: COUNCIL, OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, West Elgin Fire Chief DATE: June 9 2016 SUBJECT: Rental Agreement with the Town of Ingersoll RECOMMENDATION: That Council approve the signing of the agreement with the Town of Ingersoll for the use of their Fire Training Centre for June 11 and 12. INTRODUCTION 1 DISCUSSION: As part of the J Tag Training process that West Elgin Fire Fighters are part of, the Town of Ingersoll requires that this agreement be signed by all participating Municipal Fire Departments. The signing of this agreement is only for the days specified, and allows our 7 fire fighters to participate. Respectfully Submitted, Approved by, Jeff Slater Scott Gawley, CGA, CPA West Elgin Fire Chief C.A.O., Clerk 06-06-2016-1038. , y AF a U m 2x ~ The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, C.A.O./Clerk DATE: June 9, 2016 SUBJECT: Postage Machine RECOMMENDATION: THAT Council approves purchase of the Postage Machine from Frampton Mailing Systems for a cost of$5,239.00. INTRODUCTION: The Municipality of West Elgin was notified that the current postage machine from NeoPost will no longer be supported and would have to be replaced. DISCUSSION: Three quotes were received for the replacement: 1. Frampton Mailing System $5,239.00 plus $540.00 annual Mtce. 2. Information Network Systems $7,149.00 plus $600.00 annual Mtce 3, Pitney Bowes $5,558.00 plus $569.11 annual Mtce Frampton Mailing System currently provides maintenance for our current mailing system and folding machine. Respectfully Submitted by: Scott Gawley, A, CGA C.A.O./Clerk C . �) h L) �1g9B The Municipality of f West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Spencer Pray, Deputy Clerk DATE: June 9, 2016 SUBJECT: Renumeration for Seasonal Employees RECOMMENDATION: THAT the Council of the Municipality of West Elgin receive and adopt new payscale for seasonal employees; AND THAT the Council of the Municipality of West Elgin retroactively pay seasonal employees for hours worked thus far this year; AND FURTHERMORE that the appropriate by-law be brought forth. INTRODUCTION: As of October 1, 2015, minimum wage rates in Ontario have gone up. The Seasonal Employees payscale needs to be adjusted to reflect the changes. This will need to be revisited before October 1, 2016 as it is planned that minimum wage rates will go up an additional $0.15 per hour as of October 1, 2016. DISCUSSION: It is proposed that the payscale be changed to reflect the $0.25 increase from the 2015 Minimum wage increase. Furthermore, those current seasonal employees receive retroactive pay in the amount of the difference between their new and old hourly rates for hours worked in 2016. Respectfully Submitted, Reviewed by, _%;_ Ao:f Spencer Pray, MBA R. Scott Ga ey, CPA CGA Deputy Clerk C.A.O.-Clerk-Treasurer C $. �J T N u R, 2 � CL The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Spencer Pray, Deputy Clerk DATE: June 9, 2016 SUBJECT: Appointment of Municipal Treasurer RECOMMENDATION: THAT Council appoint Magda Badura as Treasurer of the Municipality of West Elgin. AND THAT the appropriate by-law be brought forth. INTRODUCTION: The Incoming Treasurer started working for the Municipality of West Elgin on Monday June 6, 2016. DISCUSSION: Current C.A.O.-Clerk-Treasurer Scott Gawley moving forward will be the C.A.O.- Clerk as Magda Badura will be become Treasurer effective June 9, 2016 upon passing of the By-law 2016-41 Appoint Treasurer. Magda Badura shall perform all of the duties as set out in section 286 of the Municipal Act, 2001 and in accordance with the approved upon terms of employment. Respectfully Submitted, Reviewed and Approved by, Spencer Pray, MBA R. Scott Gawley PA coA Deputy Clerk C.A.O.-Clerk-Treasurer 4.a} F VHPVfrp �( R = N a � m The Municipality of West Elgin TO: MAYOR AND COUNCIL, MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: JUNE 9, 2016 SUBJECT: PROPOSED CONSENT APPLICATION FOR HOLLANADA FARMS LIMITED — 13665 HENRY ROAD RECOMMENDATION: THAT Council of the Municipality of West Elgin recommend APPROVAL to the Land Division Committee of the County of Elgin for the proposed severance application no. E 40116, provided the following conditions are included: a) That a Zoning By-law Amendment is in force and effect for the severed and retained parcels; b) That the owner has the necessary review and assessment conducted on the existing sewage disposal system to confirm its adequacy and/or necessary replacement; c) That Municipal drain re-apportionments (if required) have occurred; d) That a mutual drainage agreement (under Section 2 of the Drainage Act) has been prepared to provide a legal drainage outlet for the newly created residential lot; e) That requirements of the Municipal Road Department regarding access and/or drainage have been met; f) Water and/or sewer connection fees, if applicable have been paid; g) That taxes have been paid in full; h) That two copies of the registered surveyed have been provided to the Municipality; and, i) That the solicitor provides an undertaking that a copy of the registered deed for the severed lands once the transaction has occurred will be provided to the Municipality. BACKGROUND: An application for proposed severance was submitted to the Municipality by Hollanada Farms Limited. The purpose of the severance is to permit the severance of a surplus farm dwelling. The owners are requesting the severance of a 0.538 ha (1.33 ac) parcel of land, legal description as Lot 12, Concession 5, on the north west corner of McDougall Line and Henry Road, in the geographic Township of Aldborough, and known municipally as 13665 Henry Road (as shown on the attached Key Map). The proposed severed lands are zoned General Agricultural (Al) with a portion of the property subject to a Locally Significant Wetlands and Lower Thames Valley Conservation Authority Regulated Area in the Municipality of West Elgin Zoning By-law No. 2015-36 and designated Agricultural with a portion of the property subject to Locally Significant Wetland and Woodlands overlays in the Municipality of West Elgin Official Plan. The proposed severed parcel will have an area of 0.538 ha (1.33 ac), a depth of 54.86 m (180.0 ft.) and a frontage of approximately 98.75 m (324.0 ft.) along Henry Road. The proposed severed lands will contain a single detached dwelling with private. water and private septic system. The proposed retained lands will have an area of 19.69 ha (48.66 ac), an irregular depth and a frontage of 595.2 m (1,952.76 ft.) along Henry Road. The proposed retained parcel will contain a barn (non-livestock). Agricultural and residential uses surround the subject lands. The location of the subject lands are on the attached Key Map. DISCUSSION: _Provincial Policy Statement (PPS) Under Section 3(5) of the Planning Act, the Municipality "shall be consistent with" matters of provincial interest as set out in the Provincial Policy Statements (PPS). In particular, Section 1.6.6 Sewage, Water and Stormwater, Section 2.1 Natural Heritage and, Section 2.3.4 Lot Creation and Lot Adjustments for prime agricultural areas were evaluated. Lot creation in agricultural areas is permitted for a residence surplus to a farming operation as a result of farm consolidation, provided that the planning authority ensures that new residential dwellings are prohibited on any vacant remnant parcel of farmland created by the severance. The surplus residence is the result of farm consolidation for the future owners. As a condition of severance, the balance of the farm will be required to be rezoned to prohibit residential buildings/structures. New land uses, including the creation of lots and new or expanding livestock facilities shall comply with the Minimum Distance Separation I (MDS 1) Formula. The proposed severed parcel meets the MDS I setback to all neighbouring livestock facilities. No development is proposed as a result of this severance and therefore, the proposed severance will not have an impact on the significant woodlands and adjacent lands and therefore an E.I.S. is not required. Conclusion: The proposed severance is consistent with the PPS. County of Elgin Official Plan The subject lands are designated Agricultural Area on Schedule `A' Land Use with a portion subject to Woodlands overlay on Appendix #1 Natural Heritage Features and Areas. Section E1.2.3.4 Lot Creation on Lands in the Agricultural Area contains the policies that permit the type of severances permitted in the Agricultural Area designation. The severance to accommodate a habitable residence that has become surplus to a farming operation as a result of a farm consolidation is permitted provided that the development of a new residential use is prohibited on the retained parcel, created by the consent to sever. The house is habitable, the owner has indicated the severance is the result of farm consolidation and as a condition of severance a zoning by-law amendment is required to prohibit the development of a new residential use. Section D1.2.6 states development and site alteration is not permitted in a significant woodland or on adjacent lands unless an Environmental Impact Statement has been completed, demonstrating there will be no negative impact to the natural heritage features. No development is proposed in the Woodlands area. Conclusion: The proposed severance application conforms to the County of Elgin Official Plan. Municipality of West Elgin Official Plan The subject lands are designated as Agricultural on Schedule 'E' Rural Area Land Use & Transportation Plan with a portion of the property subject to a Locally Significant Wetland on Schedule 'B' Map 1 and a portion of the property subject to Woodlands on Schedule 'B' Map 2 Natural Heritage Feature in the Municipality of West Elgin Official Plan. The Agricultural policies permit the severance of surplus farm dwellings provided the retained are rezoned to prohibit future residential uses. The proposed severance demonstrates that the residence is surplus to the farming operation of the owners. There are no livestock operations affecting the proposal. A condition that septic system review be completed to ensure the septic system functions adequately is recommended for the proposed severed lands. The proposed severed parcel meets the Minimum Distance Separation I formula. Development and site alteration are not permitted in Locally Significant Wetlands overlay. On adjacent lands (within 30 metres), development or site alteration shall be permitted unless the ecological function of the adjacent lands has been evaluated through an Environmental Impact Study and it has been demonstrated there will be no negative impact on the natural heritage feature or its ecological function. No development is proposed is proposed within or adjacent to the locally significant wetland. Development and site alteration is not permitted in the Woodland overlay or on adjacent lands unless an Environmental Impact Statement has been completed, demonstrating there will be no negative impact to the natural heritage features. No development is proposed in the Woodlands area. Conclusion: The proposed severance application conforms to the Municipality of West Elgin Official Plan. Municipality of West Elgin Zoning By-law 2015-36 The severed parcel is proposed to be rezoned from Agricultural (Al) Zone to Restricted Agricultural (A3) Zone. The A3 Zone will permit agri-tourism, animal clinic, animal hospital, bed and breakfast establishment, dog kennel day care, day care centre, secondary farm occupation, restricted agricultural use and single unit dwelling. The proposed severed parcel meets all proposed A3 Zone provisions. The retained parcel is proposed to be rezoned from Agricultural (Al) Zone to Agricultural (A2) Zone. The A2 Zone prohibits residential use and residential buildings and permits agricultural use, agri-tourism use, farm winery, hunting reserve, production of oil and natural gas and wildlife preserve. The proposed retained parcel meets all proposed A2 Zone provisions. Respectfully Submitted, Reviewed by: Heather ,tames, MCIP, RPP 4. Scott Gawle , C.P.A., C.G.A. Planner Administratorffreasurer KEY MAP pr k P-1 V:11avS6-�tcr�Xiesr .€ � ti~ 56uut�a g � i�de F3 ?L�"fA,„urrri �� iT°w �Ev.3tc�# �A4ao wa�M X 4019 WK X � ;y Lo x x Ar f C q . b� OF V iknUp 'vfi _4 W u f,j T998`a1 The Municipality of West Elgin TO: MAYOR AND COUNCIL, MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: JUNE 9, 2016 SUBJECT: PROPOSED CONSENT APPLICATION FOR HOLLANADA FARMS LIMITED — 9037 GRAHAM ROAD RECOMMENDATION: THAT Council of the Municipality of West Elgin recommend APPROVAL to the Land Division Committee of the County of Elgin for the proposed severance application no. E 41116, provided the following conditions are included: a) That a Zoning By-law Amendment is in force and effect for the severed and retained parcels; b) That the owner has the necessary review and assessment conducted on the existing sewage disposal system to confirm its adequacy and/or necessary replacement; c) That Municipal drain re-apportionments (if required) have occurred; d) That a mutual drainage agreement (under Section 2 of the Drainage Act) has been prepared to provide a legal drainage outlet for the newly created residential lot; e) That requirements of the Municipal Road Department regarding access and/or drainage have been met; f) Water and/or sewer connection fees, if applicable have been paid; g) That taxes have been paid in full; h) That two copies of the registered surveyed have been provided to the Municipality; and, i) That the solicitor provides an undertaking that a copy of the registered deed for the severed lands once the transaction has occurred will be provided to the Municipality. BACKGROUND: An application for proposed severance was submitted to the Municipality by Hollanada Farms Limited. The purpose of the severance is to permit the severance of a surplus farm dwelling. The owners are requesting the severance of a 0.75 ha (1.85 ac) parcel of land, legal description as Part Lot 18, Concession 13 , on the north west corner of Talbot Line and Graham Road, in the geographic Township of Aldborough, and known municipally as 9037 Graham Road (as shown on the attached Key Map). The proposed severed lands are zoned General Agricultural (A1) with a portion of the property subject to Lower Thames Valley Conservation Authority Regulated Area in the Municipality of West Elgin Zoning By-law No. 2015-36 and designated Agricultural with a portion of the property within the Woodlands overlay in the Municipality of West Elgin Official Plan. The proposed severed parcel will have an area of 0.75 ha (1.85 ac), a depth of 109.73 m (360.0 ft.) and a frontage of approximately 68.58 m (225.0 ft.) along Graham Road. The proposed severed lands will contain a single detached dwelling and shed with municipal water and private septic system. The proposed retained lands will have an area of 30.0 ha (74.13 ac), an irregular depth and a frontage of 96.32 m (316.0 ft.) along Graham Road. The proposed retained parcel contains no buildings and/or structures. There was a previous severance of a surplus farm dwelling from the subject lands in 2011. Agricultural, public utility and settlement area uses surround the subject lands. The location of the subject lands are on the attached Key Map. DISCUSSION: Provincial Policy Statement (PPS) Under Section 3(5) of the Planning Act, the Municipality "shall be consistent with" matters of provincial interest as set out in the Provincial Policy Statements (PPS). In particular, Section 1.6.6 Sewage, Water and Stormwater, Section 2.1 Natural Heritage and, Section 2.3.4 Lot Creation and Lot Adjustments for prime agricultural areas were evaluated. Lot creation in agricultural areas is permitted for a residence surplus to a farming operation as a result of farm consolidation, provided that the planning authority ensures that new residential dwellings are prohibited on any vacant remnant parcel of farmland created by the severance. The surplus residence is the result of farm consolidation for the future owners. As a condition of severance, the balance of the farm will be required to be rezoned to prohibit residential buildings/structures. New land uses, including the creation of lots and new or expanding livestock facilities shall comply with the Minimum Distance Separation I (MDS 1) Formula. The proposed severed parcel meets the MDS I setback to all neighbouring livestock facilities. No development is proposed as a result of this severance and therefore, the proposed severance will not have an impact on the significant woodlands and adjacent lands and therefore an E.I.S. is not required. Conclusion: The proposed severance is consistent with the PPS. County of Elgin Official Plan The subject lands are designated Agricultural.Area on Schedule 'A' Land Use with a portion subject to Woodlands overlay on Appendix #1 Natural Heritage Features and Areas. Section E1.2.3.4 Lot Creation on Lands in the Agricultural Area contains the policies that permit the type of severances permitted in the Agricultural Area designation. The severance to accommodate a habitable residence that has become surplus to a farming operation as a result of a farm consolidation is permitted provided that the development of a new residential use is prohibited on the retained parcel, created by the consent to sever. The house is habitable, the owner has indicated the severance is the result of farm consolidation and as a condition of severance a zoning by-law amendment is required to prohibit the development of a new residential use. Section D1.2.6 states development and site alteration is not permitted in a significant woodland or on adjacent lands unless an Environmental Impact Statement has been completed, demonstrating there will be no negative impact to the natural heritage features. No development is proposed in the Woodlands overlay. Conclusion: The proposed severance application conforms to the County of Elgin Official Plan. Municipality of West Elgin Official Plan The subject lands are designated as Agricultural on Schedule 'E' Rural Area band Use & Transportation Plan with a portion of the property subject to Woodlands on Schedule 'B' Map 2 Natural Heritage Feature in the Municipality of West Elgin Official Plan. The Agricultural policies permit the severance of surplus farm dwellings provided the retained are rezoned to prohibit future residential uses. The proposed severance demonstrates that the residence is surplus to the farming operation of the owners. There are no livestock operations affecting the proposal. A condition that septic system review be completed to ensure the septic system functions adequately is recommended for the proposed severed lands. The proposed severed parcel meets the Minimum Distance Separation I formula. Development and site alteration is not permitted in the Woodlands overlay or on adjacent lands 'unless an Environmental Impact Statement has been completed, demonstrating there will be no negative impact to the natural heritage features. No development is proposed in the Woodlands area. Conclusion: The proposed severance application conforms to the Municipality of West Elgin Official Plan. Munici alit of West Elgin Zoning By-law 2015-36 The severed parcel is proposed to be rezoned from Agricultural (Al) Zone to Restricted Agricultural (A3) Zone. The A3 Zone will permit agri-tourism, animal clinic, animal hospital, bed and breakfast establishment,. dog kennel day care, day care centre, secondary farm occupation, restricted agricultural use and single unit dwelling. The proposed severed parcel meets all proposed A3 Zone provisions. The retained parcel is proposed to be rezoned from Agricultural (Al) Zone to Agricultural (A2) Zone. The A2 Zone prohibits residential use and residential buildings and permits agricultural use, agri-tourism use, farm winery, hunting reserve, production of oil and natural gas and wildlife preserve. The proposed retained parcel meets all proposed A2 Zone provisions. Respectfully Submitted, Reviewed by: WK Heather .dames, MCIP, RPP R. Scott Gawley, P.A., C.G.A. Planner Ad min istrator/Treasurer KEY MAP s Ps 1 �3(�u� aas� J • n ♦ � WS - l -ro }f/.t Seacwax�a D �. fcntwnc�rtir ~ta %6 9� { �w4 Rom `(ASV 10 W 5 �-I��-. � • seu r �& Egg 7 3�fo• Keir J C q. c' a s s a = M u m � n ' 998' The Municipality of West Elgin TO: MAYOR AND COUNCIL, MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: JUNE 9, 2016 SUBJECT: PROPOSED CONSENT APPLICATION FOR HOLLANADA FARMS LIMITED —22987 MCDOUGALL LINE RECOMMENDATION: THAT Council of the Municipality of West Elgin recommend APPROVAL to the Land Division Committee of the County of Elgin for the proposed severance application no. E 42116, provided the following conditions are included: a) That a Zoning By-law Amendment is in force and effect for the severed and retained parcels; b) That the owner has the necessary review and assessment conducted on the existing sewage disposal system to confirm its adequacy and/or necessary replacement; c) That Municipal drain re-apportionments (if required) have occurred; d) That a mutual drainage agreement (under Section 2 of the Drainage Act) has been prepared to provide a legal drainage outlet for the newly created residential lot; e) That requirements of the Municipal Road Department regarding access and/or drainage have been met; f) Water and/or sewer connection fees, if applicable have been paid; g) That taxes have been paid in full; h) That two copies of the registered surveyed have been provided to the Municipality; and, i) That the solicitor provides an undertaking that a copy of the registered deed for the severed lands once the transaction has occurred will be provided to the Municipality. BACKGROUND: An application for proposed severance was submitted to the Municipality by Hollanada Farms Limited. The purpose of the severance is to permit the severance of a surplus farm dwelling. The owners are requesting the severance of a 0.75 ha (1.85 ac) parcel of land, legal description as North Parts Lot 10 and 11, Concession 6 Western Division, on the south side of McDougall Line, in the geographic Township of Aldborough, and known municipally as 22987 McDougall Line (as shown on the attached Key Map), The proposed severed lands are zoned General Agricultural (Al) in the Municipality of West Elgin Zoning By-law No. 2015-36 and designated Agricultural with a portion of the property within the Woodlands overlay in the Municipality of West Elgin Official Plan. depth of 102.11 The proposed severed parcel will have an area of 0.685 ha (1.69 ac), a de p m (335.0 ft.} along the west lot line and a depth .of 65.53 m (215.0 ft.) along the east lot line and a frontage of approximately 80.77 m (265.0 ft.) along McDougall Line. The proposed severed lands will contain a single detached dwelling, tobacco pack barn, shed and grain bin with private water and private septic system. The proposed retained lands will have an area of 56.42 ha (139.42 ac), an irregular depth and a frontage of 725.1 m (2,378.94 ft.) along McDougall Line. The proposed retained parcel contains no buildings and/or structures. Agricultural and residential uses surround the subject lands. The location of the subject lands are on the attached Key Map. DISCUSSION: Provincial Policy Statement (PPS) Under Section 3(5) of the Planning Act, the Municipality "shall be consistent with" matters of provincial interest as set out in the Provincial Policy Statements (PPS). In particular, Section 1.6.6 Sewage, Water and Stormwater, Section 2.1 Natural Heritage and, Section 2.3.4 Lot Creation and Lot Adjustments for prime agricultural areas were evaluated. Lot creation in agricultural areas is permitted for a residence surplus to a farming operation as a result of farm consolidation, provided that the planning-authority ensures that new residential dwellings are prohibited on any vacant remnant parcel of farmland created by the severance. The surplus residence is the result of farm consolidation for the future owners. As a condition of severance, the balance of the farm will be required to be rezoned to prohibit residential buildings/structures. New land uses, including the creation of lots and new or expanding livestock facilities shall comply with the Minimum Distance Separation I (MDS 1) Formula. The proposed severed parcel meets the MDS I setback to all neighbouring livestock facilities. No development is proposed as a result of this severance and therefore, the proposed severance will not have an impact on the significant woodlands and adjacent lands and therefore an E.I.S. is not required. Conclusion: The proposed severance is consistent with the PPS. County of Elgin Official Plan_ The subject lands are designated Agricultural Area on Schedule 'A' Land Use with a portion subject to Woodlands overlay on Appendix #1 Natural Heritage Features and Areas. Section E1.2.3.4 Lot Creation on Lands in the Agricultural Area contains the policies that permit the type of severances permitted in the Agricultural Area designation. The severance to accommodate a habitable residence that has become surplus to a farming operation as a result of a farm consolidation is permitted provided that the development of a new residential use is prohibited on the retained parcel, created by the consent to sever. The house is habitable, the owner has indicated the severance is the result of farm consolidation and as a condition of severance a zoning by-law amendment is required to prohibit the development of a new residential use. Section D1.2.6 states development and site alteration is not permitted in a significant woodland or on adjacent lands unless an Environmental Impact Statement has been completed, demonstrating there will be no negative impact to the natural heritage features. No development is proposed in the Woodlands overlay. Conclusion: The proposed severance application conforms to the County of Elgin Official Plan. Municipality Municipalily of West Elgin Official Plan The subject lands are designated as Agricultural on Schedule 'E' Rural Area Land Use & Transportation Plan with a portion of the property subject to Woodlands on Schedule `B' Map 2 Natural Heritage Feature in the Municipality of West Elgin Official Plan. The Agricultural policies permit the severance of surplus farm dwellings provided the retained are rezoned to prohibit future residential uses. The proposed severance demonstrates that the residence is surplus to the farming operation of the owners. There are no livestock operations affecting the proposal. A condition that septic system review be completed to ensure the septic system functions adequately is recommended for the proposed severed lands. The proposed severed parcel meets the Minimum Distance Separation I formula. Development and site alteration is not permitted in the Woodlands overlay or on adjacent lands unless an Environmental Impact Statement has been completed, demonstrating there will be no negative impact to the natural heritage features. No development is proposed in the Woodlands area. Conclusion: The proposed severance application conforms to the Municipality of West Elgin Official Plan. Municipality of West Elgin Zoning By-law 2015-36 The severed parcel is proposed to be rezoned from Agricultural (Al) Zone to Restricted Agricultural (A3) Zone. The A3 Zone will permit agri-tourism, animal clinic, animal hospital, bed and breakfast establishment, dog kennel day care, day care centre, secondary farm occupation, restricted agricultural use and single unit dwelling. The proposed severed parcel meets all proposed A3 Zone provisions. The retained parcel is proposed to be rezoned from Agricultural (Al) Zone to Agricultural (A2) Zone. The A2 Zone prohibits residential use and residential buildings and permits agricultural use, agri-tourism use, farm winery, hunting reserve, production of oil and natural gas and wildlife preserve. The proposed retained parcel meets all proposed A2 Zone provisions. i Respectfully Submitted, Reviewed by: Heather James, MCIP, RPP Rt8cott Gawley, C. A., C.G.A. Planner AdministratorCTreasurer KEY MAP i . vie Uno u7n�r. �— S •- s k* L4b�x45' i X, ., rcasa�i a,aa• . n w � Pc� V yn VAp •Y�LP O*6` ,Ciry A 'J898'N The Municipality of West Elgin TO: MAYOR AND COUNCIL, MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: JUNE 9, 2016 SUBJECT: REQUEST TO AMEND SITE PLAN AGREEMENT AND RETURN OF SECURITY FOR RODNEY BUILDING AND METAL PRODUCTS RECOMMENDATION: THAT Council of the Municipality of West Elgin APPROVE a revision to condition #3 of the site plan agreement for Rodney Building and Metal Products, which would remove the requirement to asphalt the parking areas and be replaced with the requirement of gravelled parking areas; and, such revision be brought forward in an amending by-law at a subsequent Council meeting. BACKGROUND: On November 8, 2012, Council entered into a Site Plan Agreement by passing a by-law and signing an agreement for a proposed industrial/commercial building for Rodney Building and Metal Products. The site plan agreement was required to address an driveway entrance, storm drainage, driveway and parking areas, landscaping, exterior lighting, signage and incidental matters (i.e. relocation of utilities). Condition #3 Driveways and Parking Areas states the Owner agrees that all driveways and parking areas shall be constructed and surfaced with asphalt within two (2) years of the date of issuance of a building permit as shown on Schedule 'B' [of the Site Plan Agreement] to the satisfaction of the Municipality. REQUEST: On May 20,' 2016, Mark McFadden of Y.C. Liu Engineering, who designed the engineering drawings for the Site Plan Agreement for Rodney Building and Metal Products, contacted the Municipality requesting an amendment to item #3 from the agreement and the return of the security of $5,000.00 (condition #13). The reason for collecting a security is to ensure all works specified in the agreement have been completed, if not then the municipality can use the security to complete outstanding works. In an email from Mr. McFadden, the reason for a request to amend condition #3 is the owner does not desire to asphalt any of their parking lots. The owner has asphalted the entrance up to the property line as required in the agreement, however, there does not appear to be any other properties along that road that have been required to asphalt. As well, most properties do not even have their entrances asphalted. The Municipality still retains the security as the parking lot has not been asphalted and therefore all works specified in the agreement have not been completed. SITE VISIT: On May 30, 2016, i visited the property as well as the adjacent properties. The driveway entrance for Rodney Building and Metal Products has been asphalted beyond the property line and the parking lot has been gravelled. The parking lot appears to be in good condition. All adjacent properties have gravel parking lots and some have asphalted driveway entrances. RECOMMENDATION: In reviewing the site plan agreement, it appears condition #3 is the only outstanding condition to be fulfilled for the agreement. After reviewing the comments submitted by Mr. McFadden on behalf of Rodney Building and Metal Products and conducting a site visit, I am in agreement that condition #3 should revised by removing the requirement to asphalt the parking areas and be replaced with the requirement of gravelled parking areas. Respectfully Submitted, Reviewed by: Heather James, MCIP, RPP R. Scott Gawley, C.P.A., C.G.A. 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I{ II ava�9,sfaR ntt�� Yc Wif 1 C,A,f 4Y.t vMVWitl,Cr plp �1 ! 1 I _� �a,aanl mn I I I I 160AWOUILOING A I I N FOR 0 NEY BWLOiaG ANO METAL PRoOUCY '� SNE PLAN Y.C,IIU ENG[NLEiUNc 149.16 - ---�--�—�— �� 05[,TEPLAH 9os19 t9sss spaln w-I pl t 1 10-9 MEN ElginC ounty Council Highlights OEMo �r r F �Ms nom"' I K� b .f Elgin Count Archives Update date� � .0 ,�� , MR-M, The Manager of the Elgin County Archives presented a report to RM it r� I � Council outlining the acquisitions, projects, and activities of the � Archives between December 2015 and May 2016. Highlights included ligg ' �< the recent acquisition of the Boxall Tweedsmuir histories, Engineering Services records, the Harley Lashbrook Collection documenting West Elgin history, and the time capsule Corner Stone from Alma College. MIN The Archives have also been providing information for the 91st i Z, ` Battalion's 100th Anniversary and digitizing the Talbot Maps Collection � _ and various municipal records. a� Council also approved a change in public service hours for the Archives to include Mondays. This will not require any changes to the Archives' � �j P% _ -. K. ' K current staffing level. s t, Ts �� The full Elgin County Archives Update can be found in the May 10, ti 2016 Elgin County Council Agenda Package. �"'I",V $ � Elgin County Library Programming Update Ell r k � Y � The Manager of Library Programming and Community Development presented a report to r X ` v2 F 4r1 i x W .� F � y , Y14F r Elg�niify Council updating them on the programs, partnerships, and activities of the Elgin Count Eff 30: Library p p g Y t , �, .;, YkF Library between November 2015 and April 2016. F"y3g,'iv �5r,} 3K �S0 Tye � �� Pr Highlights included the Books 2 Go Program, IT Youth Interns, March a � D2i l '.1114 °� _;2 Break workshops and programs, and Canadian National Film Day. �� y } 53 Partnerships included the Elgin Children's Network The St. Thomas s � �lig ele i x I3 Elgin Local Immigration Partnership, and the Canadian Mental Health +,F,"w i.stk'�r" _i 5i �.4gss„s i�i� rg`,, ,4`v�� �1 r � Association. Council was also informed that the summer reading 0500 program Take a Walk on the Wild Side would begin in June. P1 IUM »i s & ? rte The Full Elgin County Library Programming Update can be found in the May 10, 2016 Elgin County Council Agenda Package. '•F` �� 'g ��Yl� ,y�Rl �irt y Y���i Yiy`!: rtt �in� t �f'� ; 4 ;3k, `9"" ' � "'s� ' Planning Approvals �4 ty5 j1 y kit,"'�kt5. e�v t 1 "`a FiF4dv"taY % `zw UtG , � 1s3r s ,"xs ;;��r . Final approval has been granted to Donwest Construction Ltd. for a plan dg 0111 P �� ti*Yfg�s r -���+ r�rjir S � _ � t rr , of subdivision (Sunset Bluffs, File No. 34T— CE1501) in Port Stanley. MR �_tT�.,Ik� ��,�r�:}��� Council also granted approval to Official Plan Amendment No. 16 for the �`t�yFClt� y F1V �a}S� x5 L6 ' Town of Aylmer (File No. AY—OPA16-15). The purpose of this OP OWN Amendment was to re-designate subject lands on Wellington St. from zffl "Arterial Commercial"to "High Density Residential" to permit the "" f#'E construction of a 10 unit apartment building for affordable housing. r 'gl ie, Elgin County Launches New Tourism Video }R 3 17..7� 4C yF � S��F-'.�1�.,� V Elgin County Economic Development n � launched its new tourism promotional U video "Life is Beautiful in Elgin County" at the May 10 2016 County Council meeting. 1 ring h I'M7a NOW", The video is an authentic visual snap shot of what life is like in Elgin County with a goal of showcasing the area's stunning k t t � � G'mss r. 4�V'�.,.k,�eg� � a.. landscapes,es exciting recreational activities rf and friendly people. The video was filmed across the County over four days in late August and early September and starred all local volunteer MINN. � ' s�: � t . ; actors. The video can be found online at wv%w,yi,.zit�ibE5.cor-itl slgi �LF_��.. rat or on tj!k �}f'� 3 t_ ; Facebook at t v ��..fac.��c..�,�. ;cr ricl i..c,c �., ':y ks % Pfd, �Gyzkr�d '' �4� � ��k Council Correspondence k. EI in County Council voted to su pp ort the following Correspondence MIR, � r Items at its May 10 2016 meeting: fNO! I `I� E 1. A resolution from the Township of North Stormont requesting the Ontario Energy Board expand natural gas services to Eastern '' > s r Ontario rural areas. Elgin County Council included that similar ip- Rl ,!� � consideration should be given to all of rural Ontario. Sri ° f.k4 kMt+, 2. A resolution from the Municipality of Dutton Dunwich seeking support for change in the requirements for the awarding of Wind 1 '` x5" Project contracts. 3. A resolution from the Municipality of South Dundas requesting that v, '.� ,� �+� the Government of Ontario reconsider the suspension of the integration of the Rural Economic Development Program into the Jobs and Prosperity Fund, ' 3x24 akGf`r4 4. A resolution for support of a Municipal Resolution on an Anti- "'. Human Trafficking Task Force and Bill 158, Saving the Girl Next i 1 F Door Act, 2016. N �} � t -,a- �����1 5. A resolution from the Township of Champlain requesting the Province of Ontario completes an extensive review of the Green xg � w „ US , tu' �z Energy Act in order to provide affordable electricity. ;� h �x 6. A challenge from AMO president Gar/ McNamara to donate to the ,M Fort McMurray wildfire emergency situation. Council voted to 1� �4 Y g Y L k” �t �ti _ ,. . � donate $3,000. gm ..`•+..� "PA The full May 10, 2016 Elgin County Council Agenda can be found here. From: CPSOaward <cpsoaward @cpso.on.ca> Sent: Tuesday, May 24, 2016 12:52 PM Subject: Nominate a Physician for the CPSO Council Award r � Do you know an outstanding physician in your community? The College of Physicians and Surgeons (CPSO) is now accepting nominations for the 2017 Council Award. The Council Award honours outstanding Ontario physicians who have demonstrated excellence and embody society's vision of an "ideal physician". The criteria for selecting a physician for the Council Award is based on the eight"physician roles" identified by Educating Future Physicians of Ontario. The eight point selection criteria are outlined in the award brochure. Through the award, the College honours Ontario physicians whose performance in each of these roles is outstanding, recognizing that ' individual physicians will demonstrate more extensive expertise in some roles than in others. Four awards are presented each year, one in each of the following categories: Academic Specialty, Community Specialty, Academic Family Practice and Community Family Practice. If you know of a physician who meets the selection criteria, please nominate him or her for the Council Award. The deadline for receipt of nominations is October 3, 2016. For further information, please contact Tracey Sobers at 416-967-2600 or 1-800-268-7096 ext. 402 or cpsoaward@cpso.on.ca. 1 Meet one of the 2416 Council Award winners Dr. Stephen Feder Dr. Stephen Feder is the recipient of the first X Council Award for 2016. He was presented with 0 -^ his award at the February Council Meeting, Dr. Feder, a physician at the Children's Hospital of Eastern Ontario (CHEO) in Ottawa, has been honoured for his work helping teens with a variety of complex health issues. Dr. Stephen Feder specializes in the area of adolescents with eating disorders, transgender teens, and other young people with various developmentally-based issues. Over the course of his 26 years at CHEO, he has spearheaded an outstanding adolescent health program that meets the needs of thousands of patients with complex health issues, and raised the profile of, and expanded the research in, this important area of medicine. Dr. Feder first became interested in adolescent health as a family physician in the 1980s during the advent of HIV-AIDS, when he would appear at local high schools in his community to talk about prevention. He went on to do an Adolescent Health Fellowship at the University of Minnesota before accepting a role at CHEO in 1991. When he started there, he was essentially a team of one, but he has since built out the hospital's adolescent health capacity to a team of four. "Dr. Feder is a consummate academic physician,"wrote Dr. Ciaran M. Duffy, Chief of Pediatrics at CHEO. "He has devoted his time and efforts to ensure that exemplary clinical care is provided to this most complex of populations. He has ensured through his efforts that an expert team is in place to be available for this population to ensure that their needs are met ... I can think of no other physician more deserving of this particular Council Award." The three remaining 2016 award recipients will be announced at the May, September and December Council Meetings. • • • • a - 0 0 X X X X College of Physicians and Surgeons of Ontario, 2 a� oa mff C1Daa1111"11 rat! Cower Arhaines Coma* onservation for a balanced and healthy watershed Media Release For Immediate Release May 25, 2016 "Local landowner fined $15,000" Violations of Conservation Authority Act Can Be Costly! LTVCA Watershed-A healthy environment is key to healthy and vibrant ; '. communities. To maintain the vitality of our watersheds and to prevent - loss of life and property due to natural hazards such as flooding and erosion, Ontario's 36 Conservation Authorities are charged with administering Regulations under the Conservation Authorities Act,. R.S.O. 7990, c. C.27. The recent conviction of a West Lorne area landowner and drainage contractor for violations of Regulations under the Conservation Authorities Act, has generated numerous inquiries of the Lower Thames Valley Conservation Authority(LTVCA)from the public regarding wetland protection and agricultural land drainage. This case involved the clearing of wetland area to create additional agricultural land as well as the installation of field tile adjacent to the wetland within a distance specified in the regulation. While the regulation does not prevent the continuation of normal farming activities on.existing agricultural land bordering a wetland, attempting to claim additional agricultural land from the wetland, even"squaring up"of the field, is an activity that requires permission from the Conservation Authority. The installation of agricultural field tile adjoining a wetland is also a regulated activity but in most cases can be approved by the Conservation Authority as long as it is properly designed so as not to impact the wetland. Other activities within the wetland or neighbouring lands such as land regrading or the placement of fill, also require permission of the Conservation Authority. Violations of the legislation can be costly. While there are no stop work orders under the legislation, additional charges can be laid for each day the work continues or the development remains in place. The maximum fines are$10,000 per charge. The court can also order the development removed or the wetland/watercourse rehabilitated. There is no dollar value cap on such rehabilitations which can often cost far more than the set fines or even the development themselves. In the case of the West Lorne conviction, the defendant was fined $5,000 for each of three charges,ordered to remove the field tile he had installed, and to rehabilitate those portions of the wetland that he had destroyed. Background on the Act and Regulations: In 2006, the Minister of Natural Resources approved the Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulations for all Conservation Authorities (Ontario Regulations 42106 and 146106 to 182106). Through these updated regulations, Conservation Authorities are empowered to regulate development and activities in or adjacent to river or stream valleys, Great Lakes' and large inland lakes' shorelines, watercourses, hazardous lands and wetlands. This "second generation" of regulations replace the previous"Fill, Construction and Alteration to Waterways Regulations" administered by all Conservation Authorities, in some cases since the mid- 1950s. Ontario Regulation 97104 expanded upon the previous regulations' responsibilities and specified the content for the current regulations ensuring conformity of wording across all Conservation Authorities and complementing provincial hazard lands and wetlands policies administered by municipalities under the Planning Act. Development taking place on regulated lands requires permission from the Conservation Authority to confirm that the control of flooding, erosion,dynamic beaches, pollution or the 100Thames Street, Chatham, ON N7L2Y8 - www.ftvca.ca Phone:519-354-7310 - Fax:519-352-3435 - E-mail: admin@ Itvca.ea conservation of land are not affected. The straightening, changing, diverting or interfering in any way with the existing channel of a river, creels, stream, or watercourse(which includes agricultural drains) is also regulated as is changing or interfering in any way with a wetland. What Areas Are Regulated? • river or stream valleys including their flood prone areas as well as allowances for a stable bank slope and 100 year's worth of erosion • Great Lakes and large inland lakes shorelines, including their dynamic beaches,wave uprush zones,flood prone areas, and allowances for a stable bank slope and 100 year's worth of shoreline erosion • watercourses of any kind including agricultural and municipal drains • wetlands including adjacent lands within 120 metres of all Provincially Significant Wetlands and 30 of all other wetlands • other hazardous lands What Activities Are Regulated? • interference of any kind with a wetland • interference of any kind with a watercourse • development which is defined as: ➢ construction, reconstruction, erection or placing of a building or structure of any kind ➢ any change to a building or structure that would have the effect of altering the use or potential use of the building or structure, increasing the size of the building or structure or increasing the number of dwelling units in the building or structure site grading D temporary placing,dumping or removal of any material, originating elsewhere or on the site Typical activities that may be regulated include, but are not limited to: • construction of all buildings and additions including modification or reconstruction of foundations which support existing buildings • construction and major repairs of stairs, decks, gazebos • construction and major repairs of in-ground and above-ground pools • constructions and major repairs on retaining walls • construction and repairs of breakwalls, revetments, rubble,groynes,jetties, etc. • sand dune removal or grading • construction and major repairs of docks, boat ramps, boat storage structures • dredging • temporary or permanent placement of fill, grading, removal of fill, or other site alteration • placement of trailers and mobile homes • construction or major repairs on bridges, crossings, roads and pipelines • work on watercourses including municipal and agricultural drains Section 28(25) of the Conservation Authorities Act The Conservation Authorities Act and associated Regulations can be found at: www.e-laws.gov.on.ca. For Further Information Contact: Jason Wintermute Water Management Supervisor 519-354-7310 ext.227 Email Jason.Wintermute(a)-ltvca.ca Lower Thames Valley Conservation Authority, 100 Thames St., Chatham, On N7L 2Y8 www.ltvca.ce YOU w:mM _ -30- D4 I From: Tom Campbell <tampbell @campaign-office.com> Sent: Wednesdav, Mav 25. 2016 4;37 PM To: Subject: Veterans &Troops Support/Remembrance Ad-Royal Canadian Legion Attachments: Rates.pdf Importance: High Hello Council, We would like to first Thank the Municipality of West Elgin very much for your consideration with the Military Service Recognition Book. The Military Service Recognition Book will honour our past and present day Veterans and Troops in print form with full biographies and photographs.To do this, submissions have been collected at local legion branches and with the help of our Veterans,their families and friends, this special publication will be released by September 2016 and in time for the Remembrance Day Ceremonies. A Minimum 20,000 Copies will be available free of charge for the public at the local branches. Most importantly the Military Service Recognition Book will be provided to Schools and Public libraries to help the younger generation better understand the sacrifices made by our Veterans. We would be honoured to have the Municipality of West Elgin involved by way of purchasing a Veterans Support/Remembrance Ad. Many have taking this opportunity to thank our Veterans with their message. Your support at any level would be greatly appreciated. If you any questions, please let me know. Thank you very much. Best Regards, Tom Campbell The Royal Canadian Legion Ontario Command 1-855-241-6967 Campaign Office i L e veon www.on.legion.ca The Royal Canadian Legion Ontario Command "Military Service Recognition Book" Dear Sir/Madam: Thank you for your interest in The Royal Canadian Legion Ontario Command, representing Ontario's Veterans. Please accept this written request for your support, as per our recent telephone conversation. The Royal Canadian Legion Ontario Command is very proud to be printing 20,000 copies of our third annual "Military Service Recognition Book", scheduled for release by September 2016. This book will assist us in identifying and recognizing many of our Veterans within the Province of Ontario and to serve as a reminder for .generations to come, while at the same time assist us in our job as the "Keepers of Remembrance". We would like to have your organization's support for this Remembrance project by sponsoring an advertisement space in our "Military Service Recognition Book." Proceeds raised from this important project will cover the cost of printing and distributing this unique publication. Additional proceeds received through this program will assist and support many important Legion initiatives that in turn will assist our over 400 branches to remain a viable partner in their communities. The Legion is recognized as Canada's largest Veteran Organization and we are an integral part of the communities we serve. This project ensures the Legion's continued success-in providing these very worthwhile services. Please find enclosed a rate sheet for your review. Whatever you are able to contribute to this worthwhile endeavor would be greatly appreciated. For further information please contact Ontario Command Campaign Office toll free at 1-855-584-1374. Thank you for your consideration and/or support. Sincerely, s Brian Weaver President .II Legiton * www.on.legion.ca The Royal Canadian Legion Ontario Command "Military Service Recognition Book" Advertising Prices Ad Size Cost GST Total Full C utside Back Cover $2,030.97 + $264.03 = $2,295.00 Inside. ov . , Cover (Full Colour) $1,765.49 + $229.51 $1,995.00 2 Page Spread (Full Colour) $2,823.01 + $366.99 = $3,190.00 Full Page (Full Colour) $1,411.50 + $183.50 = $1,595.00 Full Page $1,057.52 + $137.48 = $1,195.00 • Page (Full Colour) $792.04 + $102.96 = $895.00 • Page $615.04 + $79.96 = $695.00 '/4 Page (Full Colour) $482.30 + $62.70 = $545.00 '/4 Page $393.81 + $51.19 = $445.00 1110 Page (Full Colour) $287.61 + $37.39 = $325.00 1110 Page (Business Card) $243.36 + $31.64 = $275.00- H.S.T. Registration # 10686 2824 RT0001 All typesetting and layout charges are included in the above prices. A complimentary copy of this year's publication will be received by all advertisers purchasing space of 1/10 page and up, along with a Certificate of Appreciation from the Ontario Command. PLEASE MAKE CHEQUE PAYABLE TO: The Royal Canadian Legion A Ontario Command WSA (RCL Oil (Campaign Office) %NOW NMI P O Box 8055, Station T CSC Ottawa, ON K1G 3H6 Visa/Mastercard Accepted adcopy can be emailed to: oncl @fenety.com From: County of Elgin <County of Elgin @mail.vresp.com> Sent: Wednesda v, Ma v 25 2016 12:11 PM To: Subject: r--igln Economic Development Newsletter May 2016 l Lilo ? Tweet sham :ice` p Elpni .k tc) k f Progressive: by Nature ou ism Profile Elgin County Launches New Promotional Video Elgin County is excited to announce the launch of its new tourism promotional vi( Beautiful in Elgin County". 3. Elgin is a place where kilometres of stunning shoreline meet soft sandy beaches hills, lush green forest trails, and charming towns and villages. This video is an a snap shot of what life is like in Elgin County that showcases the area's stunning I exciting recreational activities,and friendly people. To learn more about the new Elgin County Promotional Video click here. Loca§ Event Vibrant Colours Fill the Skies at the Strawberry Fields Kite Festival The next time someone tells you to"go fly a kite,"take their advice to heart! On vibrant colours will fill the skies at the corner of John Wise Line and Sunset Roa, Strawberry Fields Kite Festival returns to Central Elgin for its 25th year. Each year e this event attracts hundreds of visitors each day to the south lawn of 1 Y Y Regional Mental Health Care Centre just outside St. Thomas. Visitors include log kite enthusiasts from across Ontario, upper New York, and Michigan. To learn more about the Strawberry Fields Kite Festival click here. Sc s h�4 NII a16 k3 t u-,.; news Profile The New New Age - Celebrating the Wild Abundance of Elgin County s Stephen Hotchkiss, owner of The New New Age, spent his youth in Elgin County but it was when Los Angeles that he met his wife and business partner Katie. Together the two started an herbal t and were in the process of opening a storefront location when they learned that Stephen's father retire from farming back in Canada. The opportunities to grow all their own ingredients and to be ' - their own land were appealing to the pair who decided to move north of the border and settle on tl in Bayham. To learn more about The New New Age click here. 13iisiness Resource Elgincentives a Continued Success! z Elgin's ground breaking County-wide Community Improvement Plan (CIP)continues to b success with 34 applications for projects approved to-date. The Elgincentives CIP offers to per incentives to private businesses that cover up to 50% of eligible costs to a maximum of$ runc4inor tip r a ricul ut ai project. Businesses will qualify for Elgincentives provided that they meet certain criteria a year for c0minerctments in one of the following areas; Downtowns; agricultural areas; and, ports and lakeshore ar 119�� iiY1�YC3W�' _, -2 s Elgin f,ei "Ale To learn more about Pro'ects that have recent) been approved for grants click here. COMMUNITY IMPROVEMENT PROJECT ,u iffne.s Resource Elgin County Conference Series Presents..,Selling Elgin Join us to learn about the real estate and development climate in Elgin County. Gregory Klump, Chief Economist of the Canadian Re Association, will provide an engaging presentation about the market trends in Canada. Come hear why Elgin County is poised for de To learn more about the Selling Elgin Conference click here._ . . 1913%1 w . having problems viewing or downloading the images for the PDF version of the newsletter. Click to view this email in a browser If you no longer wish to receive these emails,please reply to this message with"Unsubscribe"in the subject line or simply click on the following link:Unsubscribe 3 1 NON . Aldborough Public School MAY 3 0 2016 11443 Furnival Road, RR3, Rodney, ON NOL 2CQ `4 � Phone: 519-785-0811 Fax: 519-785-2143 IC sC!�aQ� Principal: Mr. Dale Mitchell Secretary: Ms. Anne Morrisey Municipality of West Elgin Council On Friday, Jane 17, 2016. Aldborot.r-h Public School will be taking up the challenge of hosting an Auction-This Auction will raise vital funds for our Outdoor Playground Equipment which will provide the children who attend our school the opportunity to flay and exercise on state-of-the- art equipment. We have a large fundraising goal for our Outdoor Playground Equipment. The expected cost is $35,000. We have set a fundraising target of$2000 ibr our Auction. We would greatly appreciate your help in reaching this target as this will extend our physical education program immensely_ in a fun and energizing environment. We are asking if you could please donate a gift certificate for a Family pool pass at the West Elgin Conlnlunity Pool in Rodney and/or a One week pass to the West Elgin Sunliner Day .Carp. Your donation will bring us closer to our goal and help the children of Aldborough .[ ublic School with their new Outdoor F'laygrnund Equipment. We will acknowledge your business on our"Donation Board" displayed proudly at the front of our school. Thank you for taking the time=to.read this letter. As one of our sponsors, we will [et you know how we do. If you would like any more information on Aldborough Public SchooI's Auction, please call the school or visit our website listed above. Sincerely, Aldborough Public School Parent Council Joelle Boothe From: westelginfarmgirl @yahoo.ca Sent: Wednesday. June 01, 2016 9:22 AM To: Subject: Item for June 9 Agenda Mayor & Council Municipality of West Elgin Re: Summer Sidewalk Sale in West Elgin Last year, the MPoWER committee began a new event initiative in West Lorne - a sidewalk sale with a theme tie-in with the soccer tournament at Miller Park. The successful event was advertized as the first annual sidewalk sale and it was the intent of MPoWER to organize another this year. With MPoWER having been dissolved and council now more directly overseeing the former committee's initiatives, I am writing to advise council of my willingness to organize a second sidewalk sale this year, if agreeable. There is interest in a sidewalk sale occurring this summer. I have spoken with The Sign Guy regarding the cost for posters to advertize the proposed event, and with The Chronicle regarding newspaper advertizing. My proposal to Council is as follows, that I would organize a sidewalk sale in West Lorne; the event would occur in participating businesses on Saturday, July 23 between the hours of 9AM and 3PM (should individual businesses wish to extend this to their regular closing that would be their choice); the theme for the event would be "Summer Fun" (allowing wide decorating freedom by those involved). The approximate cost for a summer sidewalk sale to occur would be $400, to cover advertizing only as I am offering my event planning at no cost.The funds could come from the amount already allocated in the budget for the Home for Christmas Shopping Event in late November/early December. Please advise if Council wishes this event to happen again this year as outlined in this proposal. Also, would Council like this event expanded to include storefront businesses in Rodney?The approximate cost would remain the same. Please advise. Thank you for your kind consideration of this proposal. Kind regards, Karen J. Kendrick Sent from my BlackBerry 10 smartphone on the Bell network. i Ontario Police OPP Municipal Policing Bureau Provincial provincials ® Bureau des services policiers des municipalites Police de('Ontario 777 Memorial Ave. 777,ave Memorial OriIria ON L3V 7V3 Orillia(ON) L3V 7V3 Tel: (705)329-6200 Fax: (705)330-4191 File number/Rdfdrence: 612-20 June 01, 2016 Mayor ICAO, It has been a pleasure for us to help you accomplish your policing responsibilities and keeping your community safe over the years, and we look forward to providing you high value policing service in 2016 and beyond. In this letter, I would like to highlight for you some of the 2016 initiatives we are undertaking and inform you of some of the projects Municipal Policing Bureau (MPB) will be focusing on this year. New MPB Twitter account(cD-OPP Mun Pol In 2016, MPB's commitment is to enhance our communication with your municipality using effective, innovative means of communication. The Bureau recently launched a Twitter account (@OPP_Mun_Pol)to provide municipalities like yours with an opportunity to stay up-to-date�with the MPB initiatives and announcements. At the same time, our Bureau will be using Twitter to post additional information/materials and answer questions you might have. If your municipality does not have a Twitter account, it is recommended to set up one up on your desktop or your mobile device and start following us at @OPP -Mun_Pol. For additional information on how to sign up with Twitter, please visit Twitter Support Page. Alternatively, you may enter @OPP—Mun_Pol in your search browser(i.e. Google Chrome, Firefox or Internet Explorer). Redesign of the www.OPP.ca With the recent redesign of the OPP website, our Bureau will continue to upload materials which will help in providing detailed explanation on the billing model, contract proposal process and policing costs in general. Please take the time to review the MPB page of the website (www.OPP.ca/Who_we_are/Municipal Policing Bureau}. In addition, the MPB will notify all our Twitter followers once new materials are uploaded on our website. Posting of the 2016-2016 municipal policing costs on www.OPP.ca Based on feedback received from many municipalities, and in keeping with our renewed commitment to educate, inform, and be transparent on OPP municipal policing billing practices, the OPP will be posting the 2015 and 2016 policing costs for all OPP policed municipalities on www.OPP.ca/Who we are/Municipal Policing Bureau. Municipal portal initiative We are currently at the design stage for creating a communication portal with all 323 municipalities policed by the OPP. The ability to communicate regularly and in a timely manner with such a large number of clients using conventional means, like regular mail, has its limitations. In keeping with the OPP's drive to innovate and be more efficient, my intention is to develop an online correspondence delivery system that allows all of us to communicate with you in a more efficient and effective way. i This online portal will have individual municipal access and serve as a delivery mechanism for ail the correspondence with municipalities like yours going forward. i.e. annual billing statements, letters, reminders etc. The OPP Contract Proposal Process As you are aware, the Ministry of Community Safety and Correctional Services lifted the moratorium on costings on November 1, 2015 and the OPP has started providing contract proposals as requested. There are currently 10 municipalities in the queue for costing proposals. The contract proposal process was designed not to affect the municipal policing cost of the existing OPP-policed municipalities. A detailed Information Manual that provides more information on the OPP contract proposal/amalgamation process can be found at www.OPP.ca/Who we are/Municipal Policing Bureau. New CFS Billing Summary Report In addition to the OPP launching the Polices Services Board reporting tool earlier in 2015, MPB recently launched the Calls for Service (CFS) Billing Summary Report. If you haven't seen it by now your local civilian governance body likely has. The report, available from your local OPP detachment Commander, ensures timely information to municipalities pertaining to the `billable' CFS in their municipality. Please discuss with your Detachment Commander and your civilian governance body(if any)for the possibility of reviewing the report. Please send us your feedback on these new initiatives by email at OPP.MunicipalPolicing @opp.ca. We look forward to hearing from your municipality on these initiatives and our fruitful collaboration in the future. The OPP is committed to work diligently with municipal stakeholders to ensure effective, efficient and sustainable police service delivery in Ontario. Thank you again. Sincerely, M.M.(Marc) Bedard Superintendent Commander, Municipal Policing Bureau Email OPP.MunicipalPolicing @opp.ca Twitter @OPP_Mun_Pol Inv 2 Optimist Club of West Lorne, Inc... 45-257 West Lome, ON NQL 2Pa OPTIMIST INTERNATIONAL _ " .. MUNICIPALITY OF WEST ELGIN Council and Staff You are invited to the Ceremony to officially open the Optimist Pavilion. It will be held on Friday, June 171" at 10:00 a.m, at Miller Park, 171 Graham Street, West Lorne. Balloons will mark the street entrance. Optimist Doug Staddon 519-768-2972 Municipality of Chatham-Kent Legislative Services Municipal Governance at eoak C h ham-Kent 315 King Strect West,P.O.Box 640 Cu&dt" Chciv&, S&ke,to S&ke, Chatham ON N7M 5K8 Tel,519.360.1998 Fax:519.436.3237 Toll Free:1.800.714.7497 May 31, 2016 The Honourable Kathleen O. Wynne Queen's Park Main Legislative Building, Room 281 Toronto, Ontario M7A 1A1 Re: Climate Chancre Action Plan Please be advised the Council of the Municipality of Chatham-Kent at its regular meeting held on May 30, 2016 endorsed the following resolution: WHEREAS any policy to move Ontario residents from affordable natural gas to more expensive energy sources would create an unmanageable burden on household and municipal budgets; AND WHEREAS the rising costs of electricity in Ontario are already forcing families and local governments to choose between electricity bills and other basic necessities/services. A move to electric heat would add an additional $3,000 annually to home heating costs and the impacts on municipal buildings would be even greater; AND FURTHER any move by the provincial government to force Ontario industry and business away from natural gas to more expensive electric power options will have devastating consequences on the local economy as employers will relocate to other jurisdictions with more competitive energy choices; THEREFORE BE IT RESOLVED THAT the Municipality of Chatham-Kent strongly urges the Government of Ontario to reconsider any policy or strategy within the forthcoming "Climate Change Action Plan" that would force rural residents and businesses to replace the most affordable energy option available, natural gas, with more expensive options; AND FURTHER THAT this resolution be circulated to all other municipalities in Ontario asking for their support by passing a similar resolution, If you have any questions or comments, please contact Judy Smith at 519-360-1998 Ext # 3200. Respectfully yours, Ju S tiC O Man ager Municipal Governance Clerk/Freedom of Information Coordinator C Hon Glen R. Murray, MPP Ministry of the Environment and Climate Change 11th Floor, Ferguson Block 77 Wellesley Street West Toronto, Ontario M7A 2T5 Rick Nicholls, MPP 100 -111 Heritage Rd. Chatham, ON N7M 5W7 Monte McNaughton, MPP 360 James Street. Wallaceburg, ON N8A 2N5 Association of Municipalities of Ontario 200 University Ave., Suite 801 Toronto, ON M51-1 3C6 _W 12—, Ontario Police �.P p Municipal Policing Bureau Provincial provinclale Bureau des services policiers des menicipalites Police de ('Ontario 777 Memorial Ave. 777,avenue Memorial Orillia ON L3V 7V3 Orillia ON L3V 7V3 Tel: 705 329-6200 Te1. :705 329-6200 Fax:705 330-4191 Te1ec.:705 330-4191 File Reference:612-20 June 7, 2016 Attn: Municipal CAOs and Mayors RE: New Report Available Related to Current Billable Calls for Service CFS In follow-up to the 2016 initiatives letter dated June 1",2016, the Ontario Provincial Police (OPP) Municipal Policing Bureau has rolled out a new report called the Calls for Service(CFS)Billing Summary Report. Under the OPP billing model,the number of billable occurrences has an impact on the amount a municipality pays on the CFS portion of their annual billing statement. Police officers perform a variety of duties and respond to many different types of situations, Only a portion of these duties, deemed to be reactive in nature, are included in the CFS portion of a municipality's annual billing statement. The CFS Billing Summary Report captures current activity for billable occurrences grouped and weighted by their respective time standard in a manner similar to the annual statement. With the CFS Billing Summary Report, Detachment Commanders are able to view current activity, comparing it to the same period in the previous year to take a quick snapshot of"billable"CFS in the municipality. This report is meant to be shared by detachment representatives with OPP-policed municipalities through their Police Services Boards (PSB), Community Policing Advisory Committees(CPAC) and/or municipal councils. It must be recognized that this is only one of several tools and/or reports available to understand policing activity in a municipality. On the back side of this memo you will find some Frequently Asked Questions about the CFS Billing Summary Report. This report, combined with other tools and/or reports, can assist detachment commanders in identifying the types of calls that may be contributing to reactive CFS and impacting policing costs. The development of this report supports the OPP's commitment to provide clear and transparent information to municipalities about the delivery of OPP municipal policing services. Yours truly, 4_ ee_�A�v M.M. (Marc)Bedard Superintendent Commander, Municipal Policing Bureau ald/ �I Frequently Asked Questions Q. What is the difference between the CFS Billing Summary report and the Police Services Board report? The PSB report consists of four components, one of which being crime data from Niche RMS. The crime report is similar to the CFS Billing summary but different. Billable occurrence reporting has unique characteristics unlike any of the OPP's other statistical methods including: • Count of reported occurrences instead of actual occurrences (reported in the Police Services Board Crime report). • Excludes occurrences reported through on-line reporting methods. • Offences included in the billing categories vary from traditional reporting categories (originating from Statistics Canada) despite similar naming conventions. • Does not include ALL occurrences municipal officers attend. • Does not include occurrences in First Nations, provincial areas or unorganized territories. • The PSB Report is managed and supported by Business Management Bureau. The CFS Billing Summary Report is managed and supported by Municipal Policing Bureau, Q. Why are reported occurrences used instead of actual occurrences? Reported occurrences are the sum of all actual and unfounded occurrences reported to police. Reported occurrences invoke police resources, whether the reported offence was actually committed or not. As police are still required to investigate 'unfounded' occurrences and still invoke a police response, they are counted for billing purposes. Q. Where can I get this report from? CFS Billing Summary reports can be requested from your Detachment Commander. Q. Are calls for service in First Nation or provincial areas (Provincial parks, highways) included in the counts? The CFS Billing Summary report counts only occurrences that occur in one of the 323 municipalities policed by the OPP. It does not include occurrences in provincial areas (including First Nation, unincorporated territories or provincial park areas)that OPP members are mandated to police. Location of the occurrence is determined by the occurrence address. Cactus, Cattle & Cowboys Monthly Meeting 2015-2016 April 21, 2016 Attending: Theresa Vandevenne, Jerry Vandevenne, Wayne Vandevenne, Mary Bodnar, Sarah Bechard, Caren Emery,Y, Connie Edwards, Briley Knight, Gwen Barrett ett Meeting called to order at 7:OOpm by Theresa Vandevenne. Minutes from Previous Meeting: Motion to accept minutes from March meeting made by Mary, seconded by Jerry, all in favour. Treasurer's Report Report presented by Mary-Credit balance of$22.87. Invoice from Old Autos advertisement submitted to Mary by Connie. The 2016 CCC event budget totals $8085 to date. Commitee Reports Children's Activities— Sarah—Par-T Perfect contract submitted to Mary for deposit to be paid. Balance due to be paid on day of event.Additional children's and family entertainment by Kennedy's Kridders at a cost of $300-400 for a half day experience. Possible show times Sunday afternoon if available, or Saturday afternoon. Connie made motion to hire Kennedy's Kridders, seconded by Jerry, all in favour. Specific dates and times to be determined. it Signs & Sponsors—Gwen& Briley—people and businesses are being contacted. Car Show—Wayne—everything on schedule. Advertising—Connie—Lake Erie Beacon '/a page ad $412.45, or %2 page ad $545.79. BX93 booked for 10 spots; Chatham radio advertising on their website as well as during their list of current events. Website—up to date. Vendors—Theresa—No new registrations. Registration form on website. Everyone to look for vendors and free advertising for vendors in social media. Entertainment—Theresa—Gary Patrois booked. Hired Hand Band booked.All sound equipment will be supplied by the entertainers. Breed Displays—TBD Greenhorn Ride—Dianne Slaats—to be determined if interest. New Business: Foam Cowboy Hats—approximately 50 hats for$20. Idea to be revisited at a later date. Book Sale(Rodney Library) —possible for Saturday in the Rec Centre. Advertising—distribute event flyers in a condensed version (ie. 1/2 page)to schools for students to take home. Would have to contact schools for requirements and quantities. Connie to develop a proof ad for next month's meeting. Midwest—Will require both sand rings until noon. Genevieve will be scheduled for the Perelli demonstration in the afternoon after the horse parade. Elgin County Partnership Grant—Theresa applied for grant.Allen Smith from Economic Development announced at the council meeting that CCC will be receiving a$1000 grant. Thamesville Threshing Festival—Expected to be late June or early July—CCC should put a float in the parade. Jane Veraart(E&EAII Occasions) —Photography and videography for both event days for$350. Motion to book services by Jerry, seconded by Briley, all in favour. Golf Carts—Motion to rent 4 golf carts from Dutton Meadows by Connie, seconded by Briley, all in favour. John Deere—Theresa to contact Fulline Farm (John Deere Dealer)to donate a tractor for both days to work up the sand rings as required. Tim Horton's Gift Cards—Mary made motion to purchase two $25 Tim Horton's gift cards for the morning and afternoon MC's (Kathy Cianci and Rhonda Humphries). Motion seconded by Gwen, all in favour. Morning Anthem Singer—Still require a morning anthem singer. Briley to make contact and offer free vendor space to the singer as payment for their services. Motion for free space made by Jerry, seconded by Connie, all in favour. Fundraising Ideas—for 2017 funding—Tractor Parade as a separate event prior to CCC 2017. Funds raised P could benefit a cause as well as CCC (ie. Local schools). Possible to holding an adult dance after the parade, and/or a BBQ. Would be open to all tractors (old and new). Possible parade route starting in Dutton,traveling down Pioneer Line, and ending in Rodney at the Fairgrounds. New Members—everyone to look for new members and volunteers. Next Meeting: Thursday, May 19', at 7pm at Tasty Sweets. Meeting adjourned by Connie at 8:50pm, seconded by Wayne, all in favour.