June 23, 2016 MUNICIPALITY OF WEST ELGIN
AGENDA
COUNCIL MEETING
JUNE 23, 2016
COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING
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DISCLOSURE OF PECUNIARY INTEREST
ADOPTION OF AGENDA
MINUTES (Al — A16)
*June 9, 2016 Council
*June 9, 2016 Court of Revision -Axford Drain Extension
*June 9, 2016 Court of Revision - Branch `A' of McDonald Drain
BUSINESS ARISING FROM MINUTES
DELEGATIONS (131 - 132)
10:45 a.m. S'rana Scholes, BluMetric Environmental
11:30 a.m. Christine Scrimgeour, Scrimgeour & Company
REPORTS (Cl- C10)
1. ROADS
2. RECREATION/EMERGENCY MANAGEMENT
3. WATER DISTRIBUTION SYSTEM
a) 'Operations Report
4. WASTEWATER
5. BUILDING
6. BY-LAW ENFORCEMENT
7. DRAINS
June 23, 2016 ............. Page 2
8. ADMINISTRATION
a) *Report - Amending Agreement with Product Care Association
b) *Report - St. Thomas Elgin Local Immigration Partnership - Community
Sign Initiative
c) *Report - Service Ontario Office Move
9. PLANNING
10. ACCOUNTS
CORRESPONDENCE (D1 - D10)
COUNCIL CONSIDERATION - ACTION RECOMMENDED:
1.* Township of South West Oxford - Letter to ROMA;
2.* CUPW- Support of a resolution regarding public postal service;
3.* Port Glasgow Fish Fry - Request for financial support;
4.* City of Hamilton - Re; Ontario Autism Program Changes;
5.* St. Ilijah Serbian Orthodox Church -formal notification of festivities;
6.* Ontario Good Roads - 2017 OGRA conference date change;
7.* Lower Thames Conservation - Media Release - Open House;
8.* Elgin County Highlights - June 14, 2016.
RECOMMENDED TO ACCEPT & FILE:
9. AMO
• Watch File - June 9, 2016;
• Watch File - June 16, 2016.
10. Town of Pelham's endorsement of the Town of Wellington North's
resolution to ban door to door sales for Electricity and Natural Gas.
BY-LAWS:
By-Law No. 2016-46 Amend Product Care Association Agreement
By-Law No. 2016-47 Appointment of Deputy Chief Building Official
MINUTES (E1 - E2)
*May 10, 2016 West Elgin Arena Board
*May 19, 2016 Cactus, Cattle & Cowboys Committee
NOTICE OF MOTION
i
June 23, 2016 ............. Page 3
OTHER BUSINESS (G1 - G2)
1. Council Announcements
2. Closed Session
• Personal Matters about an identifiable individual (M.A. s.239
(2)(b)).
• A Proposed or pending acquisition or disposition of land (M.A.
s.239 (2)(c)).
CONFIRMING BY-LAW
ADJOURNMENT
NEXT MEETINGS:
July 21, 2016 Council
August 11, 2016 Council
Information will be gathered in accordance with the Municipal Freedom of
Information and Protection of Privacy Act (MFIPPA). All comments and
communications received will become part of the public record unless you
expressly request the Municipality to remove it. Questions about the collection of
personal information may be directed to the Clerk.
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
COURT OF REVISION
WEST ELGIN COUNCIL CHAMBERS
JUNE 9,2016
MEMBERS PRESENT: Chairman: Bernie Wiehle
Members: Mary Bodnar, Joe Seman Jr., Jonathan
Woif, Richard Leatham
STAFF PRESENT: Scott Gawley C.A.O-Clerk-Treasurer
Spencer Pray Deputy Clerk
SUBJECT: COURT OF REVISION -BRANCH 'A'OF THE McDONALD
DRAIN
Also in attendance: Robert A. Morrison
RES. NO.1 Moved by Seman
Seconded by Bodnar
RESOLVED that the Court of Revision for Branch 'A'of the
McDonald Drain be convened.
DISPOSITION: Carried
The Chair requests Clerk to read any Notice of Appeals
No appeals were received.
The Engineer replies to the Notice of Appeals
No one requested to speak.
The Chair asked if anyone present wishes to speak.
RES. NO.2 Moved by Leatham
Seconded by Bodnar
RESOLVED that the assessment on Branch 'A'of the McDonald
Drain be confirmed as per the Engineer's Report.
DISPOSTION: Carried
RES. NO.3 Moved by Seman
Seconded by Bodnar
RESOLVED that there being no further business, the Court of
Revision on the Branch`A'of the McDonald Drain be adjourned.
DISPOSITION: Carried
These minutes were adopted on the 23`d day of June, 2016.
Bernie Wiehle R. Scott Gawley
Mayor C.A.O.-Clerk
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
COURT OF REVISION
WEST ELGIN COUNCIL CHAMBERS
JUNE 9,2016
MEMBERS PRESENT: Chairman: Bernie Wiehle
Members: Mary Bodnar, Joe Seman Jr., Jonathan
Wolf, Richard Leatham
STAFF PRESENT: Scott Gawley C.A.O-Clerk-Treasurer
Spencer Pray Deputy Clerk
SUBJECT: COURT OF REVISION -AXFORD DRAIN EXTENSION
Also in attendance: Robert A. Morrison
RES. NO.1 Moved by Wolf
Seconded by Seman
RESOLVED that the Court of Revision for the Axford Drain
Extension be convened.
DISPOSITION: Carried
The Chair requested Clerk to read any Notice of Appeals.
No appeals were received.
The Chair asks if anyone present wishes to speak.
No one requested to speak.
RES. NO.2 Moved by Leatham
Seconded by Bodnar
RESOLVED that the assessment on the Axford Drain Extension be
confirmed as per the Engineer's Report.
DISPOSTION: Carried
RES. NO.3 Moved by Seman
Seconded by Bodnar
RESOLVED that there being no further business, the Court of
Revision on the Axford Drain Extension be adjourned.
DISPOSITION: Carried
These minutes were adopted on the 23`o day of June, 2016.
Bernie Wiehle R. Scott Gawley
Mayor C.A.O.-Clerk
i
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
JUNE 9,2016
PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar
Councillors Joe Seman Jr., Jonathan Wolf, Richard
Leatham
STAFF PRESENT Scott Gawley, C.A.O.-Clerk-Treasurer
Lee Gosnell, Public Works Superintendent
Jeff Slater, Parks&Arena Superintendent-Fire Chief
Spencer Pray, Deputy Clerk
Heather James, Planner
Peter MacMillian, Drainage Superintendent
Magda Badura, Incoming Treasurer
ALSO PRESENT John Spriet, Spriet Associates, Engineers&Architects
CALL TO ORDER
The Mayor called the meeting to order 9:30 a.m.
DECLARATION OF PECUNIARY INTEREST
None declared.
ADOPTION OF AGENDA
RES. NO.1 Moved by Semen
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin
approves the agenda for June 9, 2016 as printed and circulated;
DISPOSITION: Carried
APPROVAL OF MINUTES
RES. NO.2 Moved by Bodnar
Seconded by Leatham
RESOLVED that the minutes of the meetings held on the following
dates be adopted as printed and circulated with the following
correction;
• On page A5 In OTHER BUSINESS under Council
Announcements, the date that the Trike-a-thon was
held on Saturday May 28, 2016 and NOT Saturday
May 28, 2015.
May 26, 2016 Council
DISPOSITION: Carried
BUSINESS ARISING FROM MINUTES
DELEGATIONS
RES. NO.3 Moved by Leatham
June 9, 2016 .....Page 2 of 14
RES. NO.3 Cont'd
Seconded by Bodnar
RESOLVED that Council suspend and leave its Council meeting
and enter into a Court of Revision for the Axford Drain Extension.
DISPOSITION: Carried
10:00 a.m. Court of Revision-Axford Drain Extension
Separate Minutes were created for this meeting.
RES. NOA Moved by Leatham
Seconded by Wolf
RESOLVED that Council enter back into and continue its June 9,
2016 Council meeting.
DISPOSITION: Carried
RES. NO.5 Moved by Leatham
Seconded by Seman
RESOLVED that Council suspend and leave its Council meeting
and enter into a Court of Revision for Branch 'A'of the McDonald
Drain.
DISPOSITION: Carried
10:15 a.m. Court of Revision - Branch 'A'of the McDonald Drain
Separate Minutes were created for this meeting.
RES. NO.6 Moved by Bodnar
Seconded by Seman
RESOLVED that Council enter back into and continue its June 9,
2016 Council meeting.
DISPOSITION: Carried
John Spriet of Spriet Associates, Engineering and Architects and the Drainage
Superintendent entered the Council Meeting.
10:30 a.m. Meeting to Consider an Engineer's Report-Shaw Drain
Also in attendance: Andrew Kieraszewicz
Chris Oliver
Harry Vergeer
The Notice to Consider Meeting for the Shaw Drain meeting was formally opened
at 10:32 a.m.
RES. NO.7 Moved by Leatham
Seconded by Seman
RESOLVED that Council consider the Engineer's Report on the
Shaw Drain.
DISPOSITION: Carried
Mayor Wiehle instructed the Clerk to read any correspondence or appeals.
No appeals were received.
Mayor Wiehle requested the Engineer to briefly review the Drain Report.
June 9,2016 .....Page 3 of 14
The Engineer gave brief history of the drain and an overview of the work being
proposed.
Mayor Wiehle asked those in attendance if they had any questions.
A member of the gallery asked about connecting tile to the proposed drain. The
Engineer addressed and answered the question.
Mayor Wiehle asked those in attendance if there is anyone who would like their
name added/or deleted from the Petition on the Drain.
No one in attendance requested that there name be added or deleted from the
petition on the drain.
RES. NO.8 Moved by Bodnar
Seconded by Seman
RESOLVED that the Engineer's Report for the Shaw Drain
Extension be accepted;
AND THAT the Clerk is instructed to draw up the necessary by-law.
DISPOSITION:
John Spriet of Spriet Associates, Engineering and Architects and the Drainage
Superintendent left the Council Meeting.
REPORTS
1. ROADS
a) Monthly Report
RES. NO.9 Moved by Bodnar
Seconded by Leatham
RESOLVED that the Monthly Report from the Public Works
Superintendent dated June 9, 2016 be received;
DISPOSITION: Carried
b Report-Fenced Compound at Public Works Yard
RES. NO.10 Moved by Seman
Seconded by Leatham
RESOLVED that the Report-Fenced Compound at Public Works
Yard from the Public Works Superintendent dated June 9, 2016 be
received;
AND THAT Council accepts the quotation from Simpson Fence
Limited in the amount of$4,583.22 plus applicable taxes for the
installation of a fenced compound at the West Elgin Public Works
yard.
DISPOSITION: Carried
2. RECREATION/EMERGENCY MANAGEMENT
a Monthly Report
RES. NO.11 Moved by Seman
Seconded by Bodnar
RESOLVED that the Monthly Report from the Parks and Arena
Superintendent dated June 9, 2016 be received.
DISPOSITION: Carried
June 9, 2016 .....Page 4 of 14
b Report- Installation of Acoustic Panels in the Recreation Centre
RES. NO.12 Moved by Seman
Seconded by Bodnar
RESOLVED that the Report- Installation of Acoustic Panels in the
Recreation Centre dated June 9, 2016 be received;
AND THAT Council accepts the quotation from Pro Acoustic
Designs in the amount of$12,512.00 plus applicable taxes for 46
acoustic panels.
AND FURTHERMORE that Council direct the Recreational Staff to
install the acoustic panels.
DISPOSITION: Carried
c Report-Blue Flag report for Council
RES. NO.13 Moved by Leatham
Seconded by Wolf
RESOLVED that the Report-Blue Flag report from the Parks and
Arena Superintendent dated June 9, 2016 be received;
DISPOSITION: Carried
d) Report- Pavilion
RES. NO.14 Moved by Seman
Seconded by Wolf
RESOLVED that the Report-Pavilion from the Parks and
Arena Superintendent dated June 9, 2016 be received;
AND THAT Council authorizes the Parks and Arena Superintendent
to set the procedure for using the Pavilion in Miller Park;
AND FURTHERMORE THAT Council authorize municipal staff to
advertise the use of the Optimist Pavilion in Miller Park.
DISPOSITION: Carried
3.WATER DISTRIBUTION SYSTEM
4.WASTEWATER
6. BUILDING
6. BY-LAW ENFORCEMENT
a) Monthly Report
RES. NO.15 Moved by Bodnar
Seconded.by Seman
RESOLVED that the Monthly Report from the C.A.O.-Clerk-
Treasurer dated June 9, 2016 be received.
DISPOSITION: Carried
7. DRAINS
S.ADMINISTRATION
a Monthly Report for Council
RES. NO,16 Moved by Seman
Seconded by Bodnar
June 9, 2016 .....Page 5 of 14
RES. NO.16 Cont'd
RESOLVED that the Monthly Report for Council from the West
Elgin Fire Chief dated June 9, 2016 be received;
DISPOSITION: Carried
bLport-Out-of-Service Fire Hydrants
RES. NO.17 Moved by Seman
Seconded by Bodnar
RESOLVED that the Report-Out-of-Service Fire Hydrants from the
West Elgin Fire Chief dated June 9, 2016 be received.
DISPOSITION: Carried
c) Report-Firellncident Command Centre
RES. NO.18 Moved by Leatham
Seconded by Seman
RESOLVED that the Report- Fire/incident Command Centre from
the West Elgin Fire Chief dated June 9, 2016 be received;
AND THAT Council authorize the minor reconstruction of the
inside of the Fire/Incident Command Centre trailer;
AND FURTHERMORE THAT a Fire/Emergency Services
Agreement be prepared.
DISPOSITION: Carried
d Report-Rental Agreement with the Town of Ingersoll
RES. NO.19 Moved by Seman
Seconded by Bodnar
RESOLVED that the Report-Rental Agreement with the Town of
Ingersoll from the West Elgin Fire Chief dated June 9, 2016 be
received;
AND THAT Council of the Municipality of West Elgin authorize
the signing of the agreement;
AND FURTHERMORE that the appropriate by-law be brought forth.
DISPOSITION: Carried
e Report-Postage Machine
RES. NO.20 Moved by Seman
Seconded by Bodnar
RESOLVED that the Report-Postage Machine from the C.A.O.-
Clerk-Treasurer dated June 9,2016 be received;
AND THAT Council accepts the quotation from Frampton Mailing
Systems in the amount of$5,239.00 plus applicable taxes for the
postage machine;
AND THAT Council accepts the quotation from Frampton Mailing
Systems in the amount of$540.00 plus applicable taxes for an
annual service plan for the postage machine.
DISPOSITION: Carried
Report-Remuneration for Seasonal Employees
RES. NO.21 Moved by Seman
Seconded by Bodnar
RESOLVED that the Report-Remuneration for Seasonal
Employees from the Deputy Clerk dated June 9, 2016 be received;
A-7
June 9, 2016 .....Page 6 of 14
RES. NO.21 Cont'd
AND THAT the Council of the Municipality of West Elgin authorize
retroactively paying seasonal employees from the April 25,2016
pay period;
AND FURTHERMORE that the appropriate by-law be brought
forth.
DISPOSITION: Carried
t7 Report-Appointment of Municipal Treasurer
RES. NO.22 Moved by Bodnar
Seconded by Seman
RESOLVED that the Report-Appointment of Municipal Treasurer
from the Deputy Clerk dated June 9, 2016 be received;
AND THAT the Council of the Municipality of West Elgin appoint
Magda Badura as Treasurer of the Municipality of West Elgin;
AND FURTHERMORE that the appropriate by-law be brought
forth.
DISPOSITION: Carried
M Report- Bank Signing Authority
RES. NO.23 Moved by Leatham
Seconded by Seman
RESOLVED that Scott Gawley CAO-Clerk of the Corporation of the
Municipality of West Elgin (the"Corporation"be and is hereby
authorized for and on behalf of the Corporation to negotiate with,
deposit with, or transfer to ROYAL_ BANK OF CANADA(the
"Bank"),for credit to the Corporation's account only all or any
cheques and other orders for the payment of money, and for
that purpose to endorse the same on behalf of the Corporation
either in writing or by rubber stamp.
AND THAT all cheques of the Corporation be drawn in the name of
the Corporation and be signed on its behalf by the Mayor or the
Deputy Mayor and signed/countersigned by the CAO-Clerk or the
Treasurer or the Deputy Treasurer.
AND THAT Scott Gawley, Magda Badura,Janet Johnston,Ann
Smith, Lynda Pelcz, Melanie Rose and Monique Lunn be and are
hereby authorized for and on behalf of the Corporation from time to
time to receive from the said Bank a statement of the account of the
Corporation together with all relative vouchers and all unpaid bills
lodged for collection by the Corporation and all items returned
unpaid and charged to the account of the Corporation, and to sign
and deliver to the Bank the Bank's form of verification,settlement of
balance and release.
AND THAT Scott Gawley, Magda Badura,Janet Johnston,Ann
Smith, Lynda Pelcz, Melanie Rose and Monique Lunn be and are
hereby authorized for and on behalf of the Corporation to obtain
delivery from the Bank of all or any stocks, bonds and other
securities held by the Bank in safekeeping or otherwise for the
account of the Corporation and to give valid and binding receipts
therefore.
AND FURTHERMORE THAT this resolution communicated to the
Bank and remain in force from June 9, 2016 until written notice
to the contrary shall have been given to the Manager for the time
being of the branch of the Bank at which the account of the
corporation is kept and receipt of such notice duly acknowledged in
writing.
. June 9,2016 .....Page 7 of 14 Aq
RES, NO.23 Cont'd
DISPOSITION: Carried
9. PLANNING
a Report-Proposed Consent Application for Hollanada Farms Limited- 13665
Henry Road
RES. NO.24 Moved by Seman
Seconded by Leatham
RESOLVED that the Report-Proposed Consent Application for
Hollanada Farms Limited -13665 Henry Road from the Planner
dated June 9, 2016 be received;
AND THAT the Council of the Municipality of West Elgin
recommend APPROVAL to the Land Division Committee of the
County of Elgin for the proposed severance application No. E40/16,
provided the following conditions are included:
a) That a Zoning By-law Amendment is in force and
effect for the severed and retained parcels;
b) That the owner has the necessary review and
assessment conducted on the existing sewage
disposal system to confirm its adequacy andlor
necessary replacement;
c) That Municipal drain re-apportionments(if required)
have occurred;
d) That a mutual drainage agreement(under Section 2 of
the Drainage Act) has been prepared to provide a
legal drainage outlet for the newly created residential
lot;
e) That requirements of the Municipal Road Department
regarding access and/or drainage have been met;
Water and/or sewer connection fees, if applicable
have been paid;
g) That taxes have been paid in full;
h) That two copies of the registered surveyed have been
provided to the Municipality;
i) That the solicitor provides an undertaking that a copy
of the registered deed for the severed lands once the
transaction has occurred will be provided to the
Municipality; and,
j) That a 911 number be assigned to all parcels of land
severed or retained at the expense of the applicant.
DISPOSITION: Carried
b1 Report-Proposed Consent Application for Hollanada Farms Limited -9037
Graham Road
RES. NO.25 Moved by Bodnar
Seconded by Seman
RESOLVED that the Report-Proposed Consent Application for
Hollanada Farms Limited -9037 Graham Road from the Planner
dated June 9, 2016 be received;
AND THAT the Council of the Municipality of West Elgin
recommend APPROVAL to the Land Division Committee of the
County of Elgin for the proposed severance application no. E 41/16,
provided the following conditions are included:
a) That a Zoning By-law Amendment is in force and
effect for the severed and retained parcels;
�- ID
June 9, 2016 .....Page 8 of 14
RES, NO.25 Cont'd
b) That the owner has the necessary review and
assessment conducted on the existing sewage
disposal system to confirm its adequacy and/or
necessary replacement;
c) That Municipal drain re-apportionments(if required)
have occurred;
d) That a mutual drainage agreement(under Section 2 of
the Drainage Act) has been prepared to provide a
legal drainage outlet for the newly created residential
lot;
e) That requirements of the Municipal Road Department
regarding access and/or drainage have been met;
f) Water and/or sewer connection fees, if applicable
have been paid;
g) That taxes have been paid in full;
h) That two copies of the registered surveyed have been
provided to the Municipality;and,
i) That the solicitor provides an undertaking that a copy
of the registered deed for the severed lands once the
transaction has occurred will be provided to the
Municipality.
j) That a 911 number be assigned to all parcels of land
severed or retained at the expense of the applicant.
DISPOSITION: Carried
c) Report- Proposed Consent Application for Hollanada Farms Limited-22987
McDougall Line
RES. NO.26 Moved by Lea#ham
Seconded by Seman
RESOLVED that the Report- Proposed Consent Application for
Hollanada Farms Limited -22987 McDougall Line from the Planner
dated June 9, 2016 be received;
AND THAT the Council of the Municipality of West Elgin
recommend APPROVAL to the Land Division Committee of the
County of Elgin for the proposed severance application No. E42/16,
provided the following conditions are included:
a) That a Zoning By-law Amendment is in force and
effect for the severed and retained parcels;
b) That the owner has the necessary review and
assessment conducted on the existing sewage
disposal system to confirm its adequacy andlor
necessary replacement;
c) That Municipal drain re-apportionments(if required)
have occurred;
d) That a mutual drainage agreement(under Section 2 of
the Drainage Act) has been prepared to provide a
legal drainage outlet for the newly created residential
lot;
e) That requirements of the Municipal Road Department
regarding access and/or drainage have been met;
f) Water and/or sewer connection fees, if applicable
have been paid;
g) That taxes have been paid in full;
h) That two copies of the registered surveyed have been
provided to the Municipality;
I
June 9, 2016 .....Page 9 of 14
RES. NO.26 Cont'd
i) That the solicitor provides an undertaking that a copy
of the registered deed for the severed lands once the
transaction has occurred will be provided to the
Municipality; and,
j) That a 911 number be assigned to all parcels of land
severed or retained at the expense of the applicant.
DISPOSITION: Carried
d Report-Request to Amend Site Plan Agreement and Return of Security for
Rodney Building and Metal Products
RES. NO.27 Moved by Leatham
Seconded by Seman
RESOLVED that the Report- Request to Amend Site Plan
Agreement and Return of Security for Rodney Building and Metal
Products from the Planner dated June 9, 2016 be received;
AND THAT the Council of the Municipality of West Elgin approve a
revision to condition#3 of the site plan agreement for Rodney
Building and Metal Products;
AND THAT the requirement to asphalt the parking areas be
replaced with the requirement of gravel parking areas;
AND FURTHERMORE THAT such revision be brought forward in
an amending by-law at a subsequent Council meeting.
DISPOSITION: Carried
10.ACCOUNTS
RES. NO.28 Moved by Leatham
Seconded by Seman
RESOLVED that the Mayor and Treasurer are hereby
authorized to sign Payment Voucher#6 amounting to
$376,888.21 in settlement of General, Road,Water, and Arena
Accounts(including cheques#21883-21939 and#22041 -
22064).
DISPOSITION: Carried
CORRESPONDENCE:
1. Elgin County Highlights-May 10th, 2016.
2. The College of Physicians and Surgeons-2017 Council Award.
3. Lower Thames Conservation-Media Release.
4. The Royal Canadian Legion Ontario Command-Veterans&Troops
Support/Remembrance Ad.
5. Elgin Economic Development Newsletter-May 2016.
B. Aldborough Public School-Request for Donation of Family Pool Pass for
outdoor playground equipment fundraiser.
RES. NO.29 Moved by Leatham
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin
grants the Aldborough Public School Parent Council a Family
Season Pass for the West Elgin Community Pool in Rodney valued
l�
June 9, 2016 .....Page 10 of 14
RES. NO.29 Cont'd
at$160.00 plus applicable taxes to be used at the Aldborough
Public School's Auction to raise monies for outdoor playground
equipment.
DISPOSITION: Carried
7. Karen Kendrick-proposal to organize a sidewalk sale in West Lorne,
RES. NO.30 Moved by Leatham
Seconded by Seman
RESOLVED that the Council of the Municipality of West Elgin
allows Karen Kendrick to organize a Sidewalk Sale, a former
MPoWER committee initiative in West Lorne for both West Lorne
and Rodney on Saturday July 23, 2016 between the hours of 9:00
a.m. and 3:00 p.m.
AND THAT$400.00 budgeted from the now dissolved Committee of
Council(MPoWER) be used to advertise for the Sidewalk Sale.
DISPOSITION: Carried
8. Ontario Provincial Police- Highlights of 2016 initiatives.
9. Optimist Club of West Lorne- Invitation to the opening of Optimist
Pavilion.
10, Aldborough Public School Parent Council-Thank You card.
11. Ontario Provincial Police-New Report Available to Current Billable Calls
for Service(CFS).
12 Municipality of Chatham-Kent-Request for Support-Climate Change
Action Plan.
RES. NO.31 Moved by Wolf
Seconded by Seman
RESOLVED that the Council of the Municipality of West Elgin table
the motion under consideration from the Municipality of Chatham-
Kent until more information is received.
DISPOSITION: Carried
RECOMMENDED TO ACCEPT&FILE:
13. AMO
• Watch File-May 26, 2016;
• Watch File-June 2, 2016.
14. County of Elgin-Application#E33/16-Application for Consent-Woolner.
15. County of Elgin -Application#E34/16-Application for Consent-Woolner.
16. Town of Amherstburg - Endorsement of the Town of Shelburne Resolution.
-Autism Spectrum Disorder.
17. Endorsement of Bill 158, Saving the Girl Next Door;
-Municipality of Chatham-Kent;
-Town of Richmond Hill.
18. Municipality of Calvin -Endorsement of Municipality of South Dundas-
Rural Economic Development Program into Jobs and Prosperity Fund.
June 9,2016 .....Page 11 of 14
19. Endorsement of Lyme Disease Funding and Research Resolution;
-Tay Valley Township;
-Niagara Region;
-Town of Amherstburg.
20. Town of Amherstburg -Widening and Construction of Highway 3.
RES. NO.32 Moved by Wolf
Seconded by Bodnar
RESOLVED that the above correspondence items numbered
1, 2, 3,4, 5, 8, 9, 10, 11, 13-20 be received and filed.
DISPOSITION: Carried
BY-LAWS
1. By-Law No. 2016-37 Axford Drain Extension
RES. NO.33 Moved by Wolf
Seconded by Bodnar
RESOLVED that a By-law to provide for maintenance of municipal
drains be now read a third time and finally passed, signed, sealed,
and numbered By-law 2016-37 Axford Drain Extension.
DISPOSITION: Carried
2. By-Law No. 2016-38 McDonald Drain Branch `A'
RES. NO,34 Moved by Leatham
Seconded by Seman
RESOLVED that a By-law to provide for maintenance of municipal
drains be now read a third time and finally passed, signed, sealed,
and numbered By-law 2016-38 McDonald Drain Branch 'A'.
DISPOSITION: Carried
3. B -Law No. 2016-41 Anpoint Treasurer
RES. NO.35 Moved by Wolf
Seconded by Leatham
RESOLVED that the mover be granted leave to introduce a By-law
to appoint a Treasurer, and that this shall be the first and second
reading and provisional adoption thereof.
DISPOSITION: Carried
RES. NO.36 Moved by Seman
Seconded by Bodnar
RESOLVED that the By-law to appoint a Treasurer shall now be
read a third time and finally passed, signed, sealed and numbered
By-law 2016-41 Appoint Treasurer.
DISPOSITION: Carried
4. By-Law No.2016-42 Authorize Agreement-Town of Ingersoll
RES. NO.37 Moved by Seman
Seconded by Leatham
RESOLVED that the mover be granted leave to introduce a By-law
to authorize the execution of an agreement between the
Corporation of the Town of Ingersoll and the Corporation of the
Municipality of West Elgin and that this shall be now a first and
second reading and provisionally adoption thereof.
` June J e 9, 2416 .....Page 12 of 14
RES. NO.37 Cont'd
DISPOSITION: Carried
RES. NO.38 Moved by Bodnar
Seconded by Wolf
RESOLVED that a By-law to authorize the execution of an
agreement between the Corporation of the Town of Ingersoll and
the Corporation of the Municipality of West Elgin for the use of the
Town of Ingersoll's Fire Training Centre and that this shall now be
read a third time and finally passed, signed, sealed and numbered
By-law 2016-42 Authorize Agreement-Town of Ingersoll.
DISPOSITION: Carried
6. By-Law No. 2016-43 2016 Remuneration for Seasonal Employees
RES. NO.39 Moved by Wolf
Seconded by Seman
RESOLVED that the mover be granted leave to introduce a By-Law
to set rates of remuneration for seasonal employees for the
calendar year 2016 and this shall be the first and second reading
and provisional adoption thereof.
DISPOSITION: Carried
RES. NOAD Moved by Bodnar
Seconded by Seman
RESOLVED that a By-law to set rates of remuneration for seasonal
employees for the calendar year 2016 be now read a third time and
finally passed, signed, sealed and numbered By-law 2016-43
Remuneration of Seasonal Employees.
DISPOSITION: Carried
MINUTES
RES, NO.41 Moved by Seman
Seconded by Wolf
RESOLVED that the minutes of the following committee meeting
be received;
April 21, 2016 Cactus, Cattle, and Cowboys Committee
DISPOSITION: Carried
NOTICE OF MOTION
OTHER BUSINESS
1. Council Announcements
Councillor Leatham -Happy to see that West Elgin Fire
Station#1 and Station#2 are having
joint training exercises.
Deputy Mayor Bodnar -Reported that the National Barrel Horse
Association event at the Sand Ring in
Rodney went well. The event was well
attended and over 100 horses competed
in the two days event. Participants
came from the U.S. and as far east as
Nova Scotia to compete.
i
June 9,2016 .....Page 13 of 14
1. Council Announcements Cont'd
Councillor Wolf -Reported that the closing ceremony for
the West Elgin Senior Elementary
School is going to be held on June 17,
2016.
CLOSED SESSION
RES. NO.42 Moved by Leatham
Seconded by Seman
RESOLVED that the Council of the Municipality of West Elgin
adjourn to a closed session to discuss:
• Personal matters about an identifiable individual (M.A. s.239
(2)(b));
• A proposed or pending acquisition or disposition of land
(M.A. s.239(2)(c));
• Labour Relations or employee negotiations(M.A. s.239
(2)(d)).
DISPOSITION: Carried
RES. NO.43 Moved by Wolf
Seconded by Seman
RESOLVED that the Council of the Municipality of West Elgin do
now rise and report.
DISPOSITION: Carried
RISE AND REPORT
Direction was given to the C.A.O.-Clerk-Treasurer.
CONFIRMING BY-LAW
RES. NO.44 Moved by Seman
Seconded by Wolf
RESOLVED that the mover be granted leave to introduce a By-Law
to confirm the proceedings of the meeting held on June 9, 2016 and
this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO.45 Moved by Leatham
Seconded by Seman
RESOLVED that a By-law to confirm the proceedings of the
meeting held on June 9, 2016 be now read a third time and
finally passed, signed, sealed and numbered By-law 2016-44 June
9, 2016 Confirming By-law.
DISPOSITION: Carried
June 9, 2016 .....Page 14 of 14
ADJOURNMENT
RES. NO.46 Moved by Wolf
Seconded by Seman
RESOLVED that this Regular Meeting of Council shall adjourn at
2:05 p.m, to meet again on June 23, 2016.
DISPOSITION: Carried
These minutes were adopted on the 23`d of June, 2016.
Bernie Wiehle R. Scott Gawley
Mayor C.A.O.-Clerk
West Elgin Distribution System
Operations Report
May 2016
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Facility Name: West Elgin Distribution System
ORG#: 1266
SECTION 1: COMPLIANCE SUMMARY
FIRST QUARTER:
There were no compliance or exceedance issues reported this quarter.
SECOND QUARTER:
There were no compliance or exceedance issues reported in April or May.
SECTION 2: INSPECTIONS
FIRST QUARTER:
There were no MOIL or MOECC inspections for the first quarter.
SECOND QUARTER:
There were no MOIL or MOECC inspections in April or May.
SECTION 3: QEMS UPDATE
FIRST QUARTER:
JAN VARY;
There have been changes made to job titles which will require the Operational Plan to be
updated. This will occur later in the year and identified through the Management Review,
which is scheduled in July.
FEBRUARY:
The SOP for watermain repair was updated based on the new procedure the MOECC issued for
watermain disinfection.' The internal audit is scheduled for April Vt.
MARCH:
The Internal Audit is being conducted by Rick Turnbull (OCWA), the report has not yet been
received.
SECOND-QUARTER.,
APRIL:
OCWA has changed the QEMS Policy which is a requirement of Element 2 of the Drinking Water
Quality Management Standard (DWQMS). The revised QEMS Policy will be implemented into
the next revision of the Operational Plan. This revision will likely occur in July after the
Management Review has been conducted in order to incorporate any further revisions
identified through that process.
it
I
MAY:
The Essential/Emergency Supply and Service Contact List as required by Elements 13 and 18 of
the DWQMS was updated. This list is required to be at least annually reviewed.
SECTION 4: PERFORMANCE ASSESSMENT REPORT
FIRST QUARTER:
JAN VARY:
Chlorine residuals have been maintaining very well for the past month. All sampling and
testing met regulatory requirements. Trihalomethanes(THMs) are up 7.7%comparing results
of January 2015 to January 2016. THMs are monitored on a quarterly basis.
FEBRUARY:
All sampling and testing met regulatory requirements. Testing for Schedule 15.1, the lead
sampling program was completed this month.
MARCH:
All sampling and testing met regulatory requirements with 0. Reg 170/03, see attached for all
sampling and testing results.
SECOND_QUARTER:
All sampling and testing met regulatory requirements with 0. Reg. 170/03. The table below
shows the number of samples taken each month along with the range of results. The limit for
Total Coliform and E. coil is zero, heterotrophic plate count(HPC) doesn't have a limit. This is
an operational guide to initiate an action plan if results are continuously high in an area.
Samples are taken at four different locations throughout the distribution system each week.
Total
Coliform E. toll Range HPC
# Samples Range (cfu/100M�.) #Samples (cfu/100mL)
(cfu/100mL)
January 16 0-0 0-0 8 <10—20
February 20 0 -0 0 -0 10 <10—230
March 16 0-0 0-0 8 <10-<10
April 16 0 - 0 0 -0 8 <10 - 20
May 20 0 -0 0-0 10 <10-90
Trihalomethanes are sampled on a quarterly basis. The table below shows the running average
along with the quarterly results thus far.
— — -- Limit TiiM Result-.—_
July 2015 37 �
October 2015 - 81
January 2016 - 56
April 2016 - 48
Running Average 100 55.5
The Rodney Tower continuously monitors the free chlorine residual of the water. The results
fluctuate based on fill cycles. The chart below shows the minimum, maximum and average
daily free chlorine residuals. During the winter months the results are usually very good,
however, once there is warmer weather the chlorine residuals dissipate. In April,Spring
flushing of the distribution system began and improved the residuals in the Rodney Tower. It is
required to maintain 0.2mg/L of free chlorine in the distribution system. Therefore,the
residual leaving the tower must be above this 0.2mg/L. An adverse reportable event occurs
when the chlorine residuals drops below 0.05mg/L. For May the free chlorine residuals
remained in compliance and have been maintaining very well. There was a spike in chlorine
due to higher residuals leaving the Tri-Count WTP, chlorine dosing was lowered at the WTP.
3.00
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SECTION 5: OCCUPATIONAL HEALTH &SAFETY
FIRST QUARTER:
There were no hazards identified during the quarterly health and safety inspection conducted
in January.
SECOND QUARTER:
There were no hazards identified during the quarterly health and safety inspection conducted
in April.
SECTION 6: GENERAL MAINTENANCE
FIRST QUARTER:
JANUARY:
04, 11, 18, 25: Collected weekly bacti samples in the West Elgin distribution system
18: collected THM sample
01, 04, 06,08, 11, 13, 15, 18, 20, 22, 25, 27, 29: West Elgin facility checks and readings
01, 08, 15, 22, 29: Weekly auto flusher rounds in West Elgin
15: Watermain repair at the corner of Monroe &Wellington St. in West Lorne; replaced 35"
section of 6" water main, 26" hymax couplers, 1x6" saddle, reconnect one customer line.
18: Replaced batteries and rewire the auto flusher timer opposite 21509 Hoskins Line
08: Monthly chamber meter readings
26, 27: West Elgin Distribution monthly sample point rounds
19, 29: Valve operations in the Village of Rodney
FEBRUARY:
01,08,16,22,29: collected weekly bacti samples in the West Elgin distribution system
01: completed schedule 15.1 samples from distribution system
01,03,05,08,10,12,15,16,17,19,22,24,26,29: West Elgin facility checks and readings
01: monthly sample station checks and residuals
05,12,19,26: weekly auto flusher rounds in West Elgin
02,03,09,24: valve operations village of West Lorne and rural
16: 24988 Gray Line- replace valve and solenoid assembly on auto flusher, ran several times to
ensure proper operation
MARCH:
07,14,21,29: Collected weekly bacti samples in the West Elgin distribution system.
02,04,07,09,11,14,16,18,21,23,25,2,30: West Elgin facility checks and readings.
03,11,18,25: Weekly auto flusher rounds in West Elgin.
07: Monthly chamber meter readings.
09,10: West Elgin Distribution monthly sample point rounds.
SECOND QUARTER:
APRIL:
04,11,18,25: Collected weekly bacti samples in the West Elgin distribution system.
01,04,06,08,11,13,18,20,22,25,27,29:West Elgin facility checks and readings.
01,08,15,21,29: Weekly auto flusher rounds in West Elgin.
04: Monthly chamber meter readings.
08: Nevtro onsite to quote altitude valve at West Lorne Standpipe.
11: Quarterly samples collected.
14,27: West Elgin Distribution monthly sample point rounds.
18,19,20,21,25,26,27,28,29: Hydrant flushing.
MAY:
02,09,16,24,30: Collected weekly bacti samples in the West Elgin distribution system.
02: Monthly chamber meter readings.
02,04,06,09,11,13,16,18,20,23,24,27,30: West Elgin facility checks and readings.
03-17: Main valve maintenance; locating,turning valves and painting caps for easier location in
the future.
03,05: West Elgin Distribution monthly sample point rounds.
06,13,20,27: Weekly auto flusher rounds in West Elgin.
31: Monthly blow-offs and residuals recorded.
SECTION 7: ALARM SUMMARY
FIRST QUARTER:
.No alarms during this quarter.
SECOND QUARTER:
APRIL:
No alarms during the month.
MAY:
14: Chlorine HI Level alarm; upon arrival chlorine was at 2.36ppm tested chlorine with handheld
analyzer and it read 1.73ppm. Calibrated the analyzer, high level possibly due to high chlorine
spikes leaving the plant on 13/05/16.
SECTION 8: COMMUNITY COMPLAINTS& CONCERNS
FIRST QUARTER:
No complaints or concerns this quarter.
SECOND QUARTER:
APRIL:
27: Service leak at 158 Main Street, West Lorne. Curb stop was leaking,operator replaced curb
stop, all done live. Proper disinfection procedure was followed and line was flushed after the
repair was completed.
MAY:
No complaints or concerns this month.
4 om -1
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The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF VILEST ELGIN
FROM: Spencer Pray, Deputy Clerk
DATE: June 23, 2016
SUBJECT: Amending Agreement with Product Care Association
RECOMMENDATION:
THAT Council receive and adopt the Amending Agreement from the Product
Care Association.
INTRODUCTION:
The Municipality of West Elgin currently has an agreement already with the
Product Care Association.
DISCUSSION:
This amending agreement will be specifically adding pesticides, solvents and
fertilizer programs to the agreement originally signed in 2015 (By-law 2015-67).
Claims made by the Municipality of West Elgin under this program in the future
will not be processed until the Amending Agreement is signed. The municipality
will be additionally reporting pesticides, solvents, and fertilizers received from the
Household Hazardous Waste Day to the Product Care Association.
Respectfully Submitted, Reviewed and Approved by,
Spencer Pray, meA R. Scott Gawley, CPA CGA
Deputy Clerk C.A.O.-Clerk
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The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Spencer Pray, Deputy Clerk
DATE: June 23, 2016
SUBJECT: St. Thomas Elgin Local Immigration Partnership - Community Sign
Initiative
RECOMMENDATION:
THAT the Council of the Municipality of West Elgin endorses the St. Thomas
Elgin Local Immigration Partnership initiative;
AND THAT the STELIP Community Sign sign be placed on the Community
Signs outside of the Villages;
AND FURTHERMORE THAT the Council of the Municipality of West Elgin
places the STELIP symbol on the community boards at the expense of the
Municipality.
INTRODUCTION:
The St. Thomas-Elgin Local Immigration Partnership (STELIP) is a collaborative
community initiative funded by Immigration, Refugee's and Citizenship Canada
(IRCC) to strengthen the role of local government, agencies, stakeholders, and
service provider organizations in serving and integrating immigrants in St.
Thomas and the County of Elgin.
DISCUSSION:
STELIP is looking for the municipality to make a proclamation or declaration
about their commitment to building a welcoming, caring, and inclusive
community. In addition, STELIP is asking that the Municipality of West Elgin's
commitment be shown on the community signs. STELIP can provide pre-made
signs to the Municipality.
By agreeing to be a part of the initiative, West Elgin would be acknowledging that
it as a municipality has role to play in building an inclusive community. The
Municipality would take reasonable steps to ensure that newcomers are
considered in decision-making processes and that the municipality will act in a
resource capacity for community members and businesses seeking information
on building a welcoming, caring, and inclusive community.
Respectfully Submitted, Approved by,
Spencer Pray, MBA S
. cott Gawle , CPA., GA
Deputy Clerk C.A.O.-Clerk
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The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Scott Gawley, C.A.O./Clerk
DATE: June 23, 2016
SUBJECT: Service Ontario Office Move
RECOMMENDATION:
THAT Council approves for the Service Ontario Office to the municipal offices at
22413 Hoskins Line on move Monday September 12, 2016; AND FURTHER That
alternatives be reviewed for a potential location for the Tiny Tots program AND
FURTHER That the Tiny Tots remain in the Town Hall location for the 2016117
school year.
INTRODUCTION:
At the June 25, 2015 Council approved 6 recommendations of the Rodney Town
Hall Review Committee.
DISCUSSION:
During the past year:
1. The municipality had to re-apply to keep the Service Ontario Office in the
Municipality of West Elgin (that approval was received in February 2016).
2. The Public Washrooms at the Rodney Town Hall were closed July 1",
2015.
3. Arrangements and re-organization of the municipal office at 224123
Hoskins Line has been under taken with electronic filing system being
implemented.
4. Rodney Senior's Club has moved to the West Elgin Recreation Centre.
5. A further review of providing space for the Tiny Tots program is being re-
reviewed due the following:
a. Potential for space being available in the schools with a grant
through Request for Capital Project Funding — Ministry of
Education for such space.
b. The potential space at the former West Elgin Elementary School is
being explored.
c. West Elgin Recreation Centre Renovation Project Costs.
i
A report will be coming to Council as more details are known.
6. That Tiny Tots continue for the 2016/2017 School year to operate from
the Rodney Town Building.
Respectfully Submitted by:
o�tftna w I e y C , CGA
C.A.O./Clerk
Attachments June 25, 2415 Report— Rodney Town Hall Review
Recommendations
or
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The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Scott Gawley, Administrator/Treasurer
DATE: June 25, 2015
SUBJECT: Rodney Town Hall Review Recommendations
RECOMMENDATION:
THAT Council approves the following recommendations of the Rodney Town Hall
Review Committee:
1. Declare the Rodney Town Hall surplus once the existing building tenants
are moved.
2. Close the Public Washrooms at the Rodney Town Hall as of July 15t 2015
3. Move Service Ontario from the Rodney Town Hall to the West Elgin
Municipal Office at 22413 Hoskins once accommodations have been
arranged at the municipal office and authorization to move locations has
been given by the Ministry of Government and Consumer Services but not
before Tiny Tots has moved from the Rodney Town Hall.
4. Tiny Tots to remain at the Rodney Town Hall for one (1) year.
5. Move the Rodney Senior's Club to the West Elgin Recreation Centre (in
Rodney) on a permanent basis.
6. Consider an approximate 1,000 square foot addition to the West Elgin
Recreation Centre for a classroom, washroom and storage space for the
Tiny Tots program. Funding monies for the addition would come from the
Administration Building Reserve.
INTRODUCTION:
On February 12, 2015 Council approved the establishment of an Ad Hoc
Committee for the Review of the Rodney Town Hall Building, and furthermore
that a report be presented to Council on June 25, 2015.
The Rodney Town Hall has a number of issues with the current building condition
that needs to be addressed including (but not limited to):
• Accessibility
Page 1 of 8
I�
• Washrooms
• Roof Repairs
• HVAC Systems
• Old Fire Bays
• Snow and Ice on the Roof
The Committee is composed of the following members:
• Jean Wilkinson — Chair Representative of Rodney Senior's Club
• Councillor Richard Leatham Municipality of West Elgin
• Councillor Joe Seman Jr. Municipality of West Elgin
• Andrea Fordham Representative of Tiny Tots
• John Johnston Representative of Kiwanis Club
• Jeff Slater Recreation Supt./Rodney Fire Chief
• Scott Gawley Administrator/Treasurer
• Shelley Smith Alt. Rep for Tiny Tots
The Committee met a total of six (6) times in April, May, and June.
DISCUSSION:
The Committee developed five (5) alternatives for consideration by Council:
1. Status Quo — Do Nothing
2. Purchase another Building in Rodney
3. Rent a Building in Rodney
4. Renovate and Repair the Rodney Town Hall
5. Utilize other Municipal Building
The current users of the Rodney Town Hall are:
• Service Ontario — Open Monday to Friday from 9:00am to 5:00pm.
Service Ontario provides Driver Licence and Plate renewals, Health Card
Renewals and MNR Hunting Licences. In 2014 (when open on Saturday's
until September) there were 6,799 Driver and Vehicles only transactions.
As of June 17, 2015, there have been 2,902 Driver and Vehicle
transactions.
• Tiny Tots — Open Monday, Wednesday and Friday from 9:00 am to
12:00pm. Tiny Tots is licenced to provide Nursery programs (Presently
thirteen (13) families are registered).
• Tiny Tots —The Drop-in programs are open on Tuesday and Thursday
mornings. The Drop-in program currently averages two (2) to eighteen
(18) people per week.
• Senior's Room — Open two (2) to three (3) afternoons a week (Average
card players four (4) to twelve (12) people).
Page 2 of 8
• Senior's Room — Open two (2) to three (3) evenings a week
(approximately five (5) people for crafts).
• Community Health Centre — Schedule varies.
• The Rodney Kiwanis Club meets Monday Evenings (averages twelve (12)
and can get upwards of twenty-five (25) people),
• Other community groups use on an as needed basis,
ALTERNATIVES:
I. Status Quo — Do Nothing
A number of issues were identified by K.J. Mcllmurray, P. Eng., OAA of
Spriet Associates during a recent walk-through. While limited to a general
overview of the building, some Ontario Building Code violations were
noted and are listed below:
• Basement: There is not a fire rated assembly from the basement to
the first floor. Wood joists are exposed and the furnace in the
basement is not in a fire rated mechanical room,
• Seniors Area: The front of the building has an exposed furnace in
the space, and the only washroom (which is a single fixture) is
shared with the Service Ontario office and is only accessible by
stairs of which currently have noncompliant railings.
• Fire Separation: A one-hour fire separation is required between
tenants in the building. This currently does not exist. There is no
fire rated separation between the main floor and second floor,
including fire ratings of the existing exit stairwells.
• Second Floor Heating: The second floor has several suspended
furnaces in the space. Unit heaters are permitted to be exposed
but furnaces must be in fire rated furnace rooms.
• Second Floor Access: The second floor is not considered barrier
free. To become accessible, installing an elevator would be
required.
• Public Washrooms: Should be closed since they are not accessible.
• Exterior of Building: Ice falling from the roof is an issue. The
particular area of interest is the section of the slate roof mansard.
Installation of snow guards is needed to prevent injuries and/or
property damage.
• Former Fire Hall: The single storey Fire Hall at the rear of the
building requires replacement or if the space is not required, it
should be demolished.
The cost of upgrading this building exceeds the value of this building. The
Engineer recommends that the Municipality dispose of this building.
See Alternative #4 for the estimated costs to complete the deficiencies identified
above.
Page 3 of 8
Current Annual Operating costs (based on 2014) of the Rodney Town Hall:
• Union Gas $ 4,587.79
• Hydro One $ 4,882.61
• Water $ 997.96
• Public Washroom Operations $ 5,772.35
• Repair and Maintenance $ 2,526.09
• Parking Lot 720.00
$19,486.80
2. Purchase another building in Rodney
A number of properties were considered, however, all properties identified would
still require renovation. Current space needs include:
• Tiny Tots — Classroom Space 20' by 30' or 600 square feet
• Tiny Tots — Kitchen and Washroom requirements 20' by 10' or 200 square
feet
• Tiny Tots — Storage area of approximately 200 square feet.
• Tiny Tots — Outdoor secure play area (currently grandfathered by using
the upstairs theatre area). A new secure play area would have to be
approved by the Nursery School regulatory body.
• Service Ontario office would require a separate and secure office space of
approximately 400 square feet.
• If possible, a community room of 600 square feet (as presently exists in
the existing Rodney Town Hall) to accommodate groups.
• Senior's Room would require between a 600 and 1,000 square foot area.
The Capital Cost (including purchasing the building and renovation costs) is
estimated to be over $200,000.00.
Annual operating costs would be assumed to be equal to the cost in Option 1:
• Union Gas $ 4,587.79
• Hydro One $ 4,882.61
• Water $ 997.96
• Repair and Maintenance 12,526.09
$12,994.45
3. Rent a building in Rodney
A number of properties were considered for potential rent. However, all potential
properties would still need to be renovated. This is dependent on if all the
present users of the Rodney Town Hall would be moved to the renovated rented
building or to other facilities in the Rodney area whereby size considerations
would be re-evaluated. A number of variations of this option would be available.
Page 4 of 8
It would be on a short-term basis (five (5) to ten (10) year lease arrangement)
and the leasehold improvements would be written off over that period of time.
Annual operating costs would be assumed to be equal to the cost in Option 1:
• Union Gas $ 4,587.79
• Hydro One $ 4,882.61
• Water $ 997.96
• Repair and Maintenance $ 2,526.09
$12,994.45
4. Renovate and Repair the Rodney Town Hall
Information on the issues identified in Option 1 would require the following
renovation:
I. Fire rated underside of main floor and
construct fire rated mechanical room. $ 37,000.00
II. Fire rated underside of second floor and
provide fire separations between tenants. $ 57,300.00
III. Replace heating system. $ 85,500.00
IV. Construct new washrooms. $ 75,000.00
V. New elevator and shaft. $ 155,000.00
VI. Replace roof of former single Fire Hall or
remove the Fire Hall bays. $ 25,000.00
VII Snow guards - supply and install. $ 10,000.00
VIII Contingency Allowance. x50,000.00
$ 494.800.00
As with all older buildings, a number of issues may add costs above the original
estimates.
A variation of this alternative:
• Move the Tiny Tots Classroom to the main floor of the Rodney Town Hall
and construct a washroom to meet the needs of the program.
• Remove the existing single storey Fire Hall Bays (to avoid roof
replacement) and construct a secure play area at the rear of the building
for Tiny Tot's outdoor play area.
• Close the public washrooms due to accessibility concerns.
• Move the senior's programs to the Recreation Centre and provide a
storage area for crafts (currently the space is available at the Recreation
Centre based on existing bookings). Currently, the Rodney Senior's Club
has made the move on a temporary basis to the Recreation Centre until
the current building issues have been resolved. An option remains to
renovate the area that would be designated for the Rodney Seniors Club
(front room) and to leave the Meeting Room area for other community
groups.
Page 5 of 8
• Move Service Ontario to the Municipal Office at 22413 Hoskins Line. This
would be done within the existing building by automating files digitally and
physically creating new space.
• Service Clubs can look at the possibility of using the Recreation Centre,
the Rodney Legion or possibly renovate the designated Senior's area to
accommodate seniors as well as other community groups.
• West Elgin Health Centre programs could be moved to the Recreation
Centre or to the municipal office for meeting the needs of clients in the
Rodney area.
Annual operating costs would be assumed to be equal to the cost in Option 1:
+ Union Gas $ 4,587.79
• Hydro One $ 4,882.61
Water $ 997.96
• Parking Lot Rental $ 720.00
• Public Washroom Operations to be closed
+ Repair and Maintenance $ 2,526.09
$13,714.45
5. Utilize other Municipal Buildings
Possible available space in existing municipal owned facilities:
I. Service Ontario office— Relocate and merge with municipal
administration operations at 22413 Hoskins Line. The municipality
is currently the signing authority for Service Ontario and contracted
to Tiny Tots for daily operations of the office. The space would be
allocated in administration through office automation and would
require no major capital expense.
li. Relocate the Rodney Senior's Club to the West Elgin Recreation
Centre front room whereby current bookings can accommodate the
club and no major capital expenditure would be required. The
Senior's Club started June 1, 2015 at the West Elgin Recreation
Centre on a trial basis to see if the facility would meet their needs.
Storage will need to be provided for the storage of craft supplies.
Ill. Accommodate the needs of the West Elgin Community Health
Centre to either by relocating them to the Rodney Recreation
Centre (office or meeting room) or to the Municipal Office Council
Chambers.
IV. Kiwanis Club to relocate to another facility in Rodney area
V. Community Policing has already relocated to the Rodney legion
VI. The Tiny Tots program is the difficult relocation as they require a
classroom of at least 20' by 30' plus kitchen facilities and a special
washroom and sink for younger children. One of the possibilities is
creating an addition to the Rodney Recreation Centre between 600
to 1000 square feet. The capital cost is estimated to be between
Page 6 of 8
$120,000 to $200,000 and would include a secure outdoor play
area. Annually this will require extra monies in heating and cooling
costs.
The issue with this alternative is that the Rodney Town Hall would be declared a
surplus to Municipality of West Elgin needs. The Municipality of West Elgin
would advertise for proposals from the public on how the Rodney Town Hall can
be re-purposed and sold.
Other Considerations:
There are a number of other considerations that affect some or all of the
alternatives considered:
1. Are current users of the Rodney Town Hall going to increase, stay the
same, decrease or disappear?
e Tiny Tots program days and attendance has changed.
e Senior's program attendance has varied over the years and the
Senior's Club is presently working to develop a regional
organization that has a potential and need for a larger area.
• Service Ontario office is up for renewal in 2015 and the Municipality
of West Elgin has applied through RFP (Request for Proposal
Process). The outcome at this point is not certain.
Page 7 of 8
Respectfully Submitted by the Committee Members:
Jean Wilkinson — Chair Richard Leatham
Rodney Senior's Club Representative Councillor Representative
Joe Seman Jr. Andrea Fordham
Councillor Representative Tiny Tot's Representative
John Johnston Jeff Slater
Kiwanis Representative Recreation Supt./Fire Chief
Scott Gawley, CPA, CGA
Administrator/Treasurer
Page 8 of 8
*EST, TOWNSHIP OF SOUTH — WEST OXFORD
{moo
+� �? R. R. 9 1, Mount Elgin, On.NOJ 1N0
' 312915 Dereham Line
��wNSN`e Phone: (519) 877-2702; (519)485-0477; Fax:(519)485-2932
Thursday, June 2, 2016
Rural Ontario Municipal Association
Attn: Chairperson Ronald Holdman
200 University Avenue
Suite 801
Toronto, ON
M5H 3C6
Dear Board of Directors:
The Council of the Township of South-West Oxford duly moved and carried the
following resolution at the regular council meeting held on May 17, 2016:
Resolved that staff be directed to write a letter to ROMA
indicating the Township's opposition to the division of the
Conferences and that this be sent to all municipalities in
Ontario, AMO and Oxford MPP Ernie Hardeman.
Council has expressed concern that two separate conferences...only weeks apart...will
have a negative impact on resources without a significant improvement in results.
Provincial Ministers and support staff, Members of Provincial Parliament, Council
members, municipal staff, vendors as well those sponsoring the conferences will see a
doubling of costs as there is now an expectation to appear at two separate events.
The previous partnership provided diversity of content while streamlining costs between
two important groups. Council does not see what efficiencies are to be gained by
splitting the conferences. There has always been the opportunity to address Rural
Ontario issues at the combined conference. It is questionable whether a separate
conference will offer rural municipalities a clearer voice when dealing with the Province
or other agencies or provide better educational opportunities to members. Diversity in
a conference offers a great deal to the participants to bring back to their communities.
Council is hopeful that the ROMA Board of Directors will reconsider and reunite with
OGRA for future conferences.
Yours truly,
MqCl n Greb, CAO
A leader in the development and delivery of municipal services for the growth&well being of our community
CUELVes 377, rue Bank Street, -�
Ltp
Ottawa, Ontario K2P 1Y3
tel./tel. 613 236 7238 fax/telec. 613 563 7861
June 6 2016
AN 14 206
Scott Gawley -r-
CAO &Clerk
Municipality of West Elgin
PO Box 490 22419 Hoskins Line
Rodney, ON NOL 2C0
Scott Gawley,
Re: Federal government reviewing our public postal service-Have your say'
I am writing to let you know that the federal government is conducting a review of Canada Post. It
says that everything but postal privatization is on the table. This means daily mail delivery,restoring
home delivery,postage rates, the moratorium on post office closures and more.
The review will have two phases. The government has appointed an independent task force to collect
input from Canadians, do research, gather facts and identify options for the future of our postal
service by September 2016. Following this, a parliamentary committee will consult with Canadians
on the options identified by the task force and make recommendations to the government by year's
end. The government expects to announce its decisions about Canada Post in the spring of 2017. For
more information,go to CUPW.ca/canadapostreview and Canada.ca/canadapostreview
While CUPW welcomes the opportunity to look at the future of our public postal service, we have a
number of concerns about the review. The review's first phase—the part that determines the options
that will be examined—is being held over the summer.As well,there has been very little information
and advertising about the review, except in social media. We are concerned people will not learn
about the review until it's too late.
CUPW would like to ensure that the views of municipalities are considered. Therefore,we would like
you, if at all possible, to provide input to the Canada Post Review.We have attached a resolution for
your consideration, information on providing input and some fact sheets on key issues.
Thank you very much for considering our request.There's a lot at stake and we appreciate anything
you can do to help. We would also like to take this opportunity to express our gratitude to the many
municipalities that supported our campaign to stop the cuts that Canada Post announced in December
2013, including the end of home mail delivery. We had a major victory when Canada Post announced
a temporary hold on its plan to eliminate door-to-door delivery. CUPW is confident that we can build
on this success and convince the Canada Post Review to recommend against further cuts in favour of
new services that generate revenues and allow us to build a universal, affordable and green public
postal system for future generations.
In solidarity,
ike Palecek
National President
c.c. National Executive Committee, Regional Executive Committees,National Union
Representatives, Regional Union Representatives, Specialists, Campaign Co-ordinators,Negotiators,
CUPW locals
Canadian Union of Postal Woftrs The sbugglecontinues Cucicrc-FTQ-UNII
Syndicat des travailleurs et iravailleuses des postes La lutte confinus ^� 'I
. 0
C-2an . . • q • yone
WIN;k
Daily door-to-door delivery: It's not just more convenient.
It's better for the environment.
Canada Post delivers billions of letters and parcels From an environmental perspective, Canada Post is
to homes and businesses every year.Many Canadians the best delivery option. According to a 2011 report,
consider it a trusted and valuable service. getting a parcel delivered by Canada Post can cause
up to 6 times less CO2 emissions than an overnight
But did you know that home mail delivery is the delivery by a courier, and 3 times less than having a
most environmentally friendly way of moving let- customer make a 5-km trip to pick it up in a store.
ters and parcels from sender to receiver?And it's
greener when it's done five or six days a week.
Why daily delivery
is the
Why Canada Post
is the greener option
greener option If we cut mail delivery back to three days per week,
Canada Post would lose its environmental
The boom in online shopping means that millions advantage. It would make Canada Post's parcel
more parcels are being delivered by Canada Post and delivery more expensive,which would result in
other delivery companies. That's a lot of cars and the corporation losing market share to less
trucks on delivery runs. environmentally efficient companies.
Last year, the number of parcels delivered by Can- A vehicle delivering letters and parcels together
ada Post alone increased by almost 10%. But with keeps down the cost and environmental impact of
Canada Post, the amount of greenhouse gas emis- each piece.
sions barely increases. Why? Because, unlike other
delivery companies, Canada Post already has people
delivering mail and parcels to every neighbourhood
in the country on a daily basis.
What if 1 don't
get my mail
every day?
- Lots of us dori t get mail every day. That kind of
fluctuation in volume is already built into the
delivery system. Having carriers deliver fewer days
per week would only make it harder to reduce our
carbon footprint.
Businesses of all sizes rely on daily delivery for
cash flow and time-sensitive items. So courier_ -..
companies would step in to fill in the gap,meaning
three or more delivery trucks and vans driving the
same streets.
Why door-to-door
delivery is the
greener option
There are many reasons why people hate so-called
community mailboxes":
. they cause more traffic congestion
. lower property values
Our daily • thefts, and injuries due to slips and falls
door-to-door
delivery network They also cause more people to drive to pick up their
mail, creating more pollution. Cars sit idling while
is part of a residents struggle to open frozen locks and get the
sustainable future mail.
for Canada Post.
One poll shows that over a third (34.2%) of people
Let's keep it drive to pick up their mail from a group mailbox.
greener.
Produced by the Canadian Union of Postal Workers cu wosu
II �
A e r B e s 6s: .9 ve
Our Postal Service is Under Canada Post could also process payments and cheques
Review: What's In It For You? for federal and provincial governments,and offer
government services in places that don't have any.
The federal government says it wants to ensure that
"Canadians receive quality postal services at a Get a Bank for Everyone:
reasonable price" Canada Post used to and could still provide financial
and banking services like other post offices around
It's asking Canadians for our input. So,how do you the world. We could provide savings and chequing
think our national postal service should change with accounts;bank machines;lines of credit,mortgages,
the times.z
money transfers etc.
High Quality Service to Meet Our Postal banking is profitable in many parts of the world
Changing Needs. and could reinvest its profits back into our communities.
See CUPW's A Bank for Everyone campaign and go to
People everywhere are sending fewer letters through cupw ca/PostalBanking.
the mail,which has affected the revenues of post
offices around the world. Some postal systems have Get Display Space:
raised prices or cut services and jobs, as Canada Post Canada Post's retail space could be better used in
did when the Conservatives were in power. many locations.Why not rent display space to artists
and producers for showcasing their specialty goods for
But post offices in many other countries have expand- fixed lengths of time? Showcase"Canadians"?Or help
ed their services and branched out into new avenues in on-line sales of products through a website portal like
order to make more money. the Swiss post office?
It's time for Canada Post to make full use of its Why Not Get Better Cell, Internet and
presence in every community and add new revenue- Secure Data Service?
generating services. Here are a few options to think
about: Canadians want simple,affordable internet and cell
phone service. Canada Post could offer basic cell
Why Not Get More At The Counter? phone packages. It could also use its infrastructure
to provide high-speed internet in rural and remote
With 6,300 outlets,Canada Post has the largest retail areas that do not have access to this service. Many post
network in the country. It could be doing a lot more offices in Europe, such as the UK, Italy and France,
with this network. already offer internet and cell service.
Get Your Documents: Canada Post could also collect data quickly and
Canada Post already processes passport applications frequently for ethical use in transportation,
and issues fishing and hunting licenses. It could also infrastructure and public planning.
accept identity card applications,provide identity
authentication services, register voters, certify
documents, issue permits and much, much more.
Why Not Get More at the Door? Remember, It's A Canada Post for
With the largest delivery network in the country, Everyone
Canada Post could deliver a lot more. Of course, Canada Post isri t simply about making
money. Like other Crown corporations,it is supposed
Get More Parcels: to serve our public interest.
The parcel delivery sector is growing rapidly as a result As well as considering revenue-generating services,
of e-commerce and internet marketing. It doesn't Canada Post ought to be strengthening and expanding
make sense to have multiple courier companies driv-. the services it provides to all Canadians. For example:
ing down the same streets every day to deliver parcels.
Get Better Services to Indigenous and
Canada Post could provide last mile delivery for the Northern Communities:
entire sector.This would lower prices and be good for . Postal Banking
the environment because itwould reduce our use of Food Mail
fossil fuels,and cut pollution and traffic congestion.
Get a Greener Canada Post:
Canada Fast already provides last mile for FedEx in . Electric Car Charging Stations at Post Offices
rural and small communities. . Made in Canada Electric Postal Fleet
Get Your Groceries:
• Door-to-door as the greener option
Canada Post could partner with large grocery stores to For more information,
offer home delivery across the country like the Swiss visit cupw ca and deliveringcommunitypower.ca
and Danish post offices.
- Get Better Services for Seniors and People with
Mobility Issues:
Our population is aging and we need to keep our
communities connected.
Canada Post used to have a service called Letter Carrier Alert that allowed letter carriers to monitor seniors
and people with disabilities.Many.letter carriers still informally check up on their neighbourhoods and the
people on their routes.In partnership with municipal governments,communities,health care providers and
seniors,we can keep doing this,helping older Canadians to remain in their homes for as long as possible.
La Poste in France is a leader in testing such new roles for the letter carriers. It partners with pharmacies to
deliver medicine and works with organizations to check on people who are vulnerable,isolated or disabled.
Japan Post also has a service called"Watch Over"that checks on seniors and reports back to family members
for a small monthly fee.
This service costs the equivalent of about$8.40 US per month.According to the Inspector General of the United
States Postal Service,a similar service in the US would generate$12.6 million in revenues annually if just one
per cent of its 12.5 million older adults that live alone signed up.
Japan Post will deliver 4-5 million iPads to seniors by 2020. The iPads will have apps that facilitate check-ins
and remind seniors to take their medications,eat and exercise.
Produced by the Canadian Union of Postal Workers cuey!sttp
CUPE199";9n 4--
Public review on future of Canada Post
Whereas Canada Post announced drastic cutbacks to our public postal service in December
2013, including plans to end home mail delivery in our country.
Whereas there was a huge public outcry in response to the cutbacks and stiff opposition from
most federal parties, including the Liberal Party, which promised to halt the delivery cuts and
conduct a review of Canada Post, if elected.
Whereas the delivery cuts were halted and our Liberal government is currently conducting a
Canada Post Review, starting with an independent task force that will collect input from
Canadians, do research, gather facts and draft a discussion paper in September of 2016,
identifying viable options for postal service in this country.
Whereas a parliamentary committee will consult with Canadians in the fall of 2016 on the
options that have been identified in the task force's discus
lion a er
recommendations to the government on the future of Canada Post and then make
Whereas it will be crucial for the task force and parliamentary committee to hear our views on
key issues, including the importance of maintaining the moratorium on post office closures,
improving the Canadian Postal Service Charter, restoring home mail delivery, keeping daily
delivery, adding postal banking, greening Canada Post,and developing services to assist people
with disabilities and help older Canadians to remain in their homes for as long as possible.
Therefore be it resolved that(name of municipality)provide input to the Canada Post Review
task force and make a submission when the parliamentary committee consults with Canadians
this fall.
CONTACT INFORMATION FOR CANADA POST REVIEW
Step 1: Providing input to the task force now
The task force is collecting input from Canadians through a `question of the week'. It is also
providing a number of ways for people to make general comments(June 23rd deadline for
municipalities and organizations, end of July deadline for public):
• Online: Canada.ca/canada ostreview
• Email: TPSGC.ExamendeSPC-CPCReview.PWGSC s c- w sc. c.ca
• Twitter: Tweet and use #CPReview2016 hashtag
• Facebook: Like, share and comment at Facebook.com/Canada-Post-Review-
521437564704406
• Ins : Share photos and include the#CPReview2016 hashtag
• Fax: 1-844-836-8138
• Mail:
Canada Post Review
CP 2200
Matane, QC G4W OK8
Please share your input with us at Feedback@cupw-sLtp.org or mail to Mike Palecek, President,
Canadian Union of Postal Workers, 377 Bank Street, Ottawa, Ontario, K2P 1Y3
What to say?
Tell the task force what you want from your public postal service and what you don't want. Make
suggestions on how postal services could be expanded. You can get information on new services
and other issues in the weeks to come at CUPW.ca/canadapostreview
Ste 2: Providing in ut to the parliamentary committee in the fall
The government says that details about the parliamentary committee's consultations will be made
public as they become available.
Kull ^' n
z
for ever oKe
A baKk
SuPpert Pqpstal Banking
Postal banking is the provision
of financial and banking services
through a post office. It is not a
new or radical idea. Postal banks
already exist in many parts of the
world where they are used to: a
• increase financial inclusion
• promote economic $ =
4
development
• and generate revenue to c�
preserve public postal service
and jobs
In fact, our P ost office used to - 3
have a national savings bank-up 4 T
until 1969- and there is no reason
we shouldn't have one today.
Why do we need postal Canadian banks have raked in enormous profits
banking? while cutting service,closing branches and
charging some of the highest banking and ATM fees in
Banks are failing to meet the needs of a growing the world.We deserve better.
number of Canadians. Thousands of towns and
villages across our country do not have a bank. But Post administrations around the world, including
many of them have a post office that could provide Canada Post,have seen traditional mail volumes
access to financial and banking services. decline in recent years. Many post offices have added
or expanded financial services in order to lessen their
Nearly two million Canadians in urban and rural dependence on declining mail volumes and revenues.
areas desperately need an alternative to predatory Postal banking could help Canada Post make money
payday lenders. A postal bank could be that alternative. and increase its ability to provide public postal service
and create decent jobs in communities throughout
Canada.
Canadian Union of Postal Workers-January 2016 1
Postal banking is lucrative! by financing the investments of public entities,helping
local authorities leverage their real estate assets,
New Zealand:Kiwibank generated 81% of New investing in social housing, and supporting energy
Zealand Post's after tax profits. efficiency policies.
Switzerland:PostFinance produced 48% of Swiss We had a postal bank
Post's operating profits.
Canada had postal banking-for over a hundred
Italy: BancoPosta profits allowed the Italian post office years. The federal government passed legislation
to make 57 million Euros in profits ($86.1 million establishing a post office savings bank system just
CAD) in spite of losses incurred by its postal business. after Confederation in 1867 in order to provide a
savings service to the working classes and small town
France: La Banque Postale's operating profits of residents. This system began operating in 1868 with
842 million Euros ($1271.6 million CAD) made 81 locations and grew quickly. By 1884,there were 343
a significant contribution to Le Group La Poste's post office savings banks,with a balance of$13 million
operating profits of 719 million Euros ($1085.8 million from almost 67,000 accounts. However, Canadas
CAD). postal banking system confronted challenges from
chartered banks by the 1890s. These banks,facing a
Sources:New Zealand Post, Swiss Post, Poste Italiane recession,became interested in attracting the kind of
and Le Group La Poste,2014 small-time depositors who used post office savings
Postal banking has social & economic
benefits
France:Banque Postale has an
obligation to provide products ;r
and services to as many people
as possible. It provides a Livret A LP POSTE
or passbook savings account, at
no charge,to anyone who requests it. It also provides
banking services to the financially vulnerable and
financing for social housing,voluntary organizations
and microentrepreneurs lacking bank credit.
Brazil: Since its creation ,
in 2002, Banco Postal at Correi®s
Brazil's post office has
opened over 6,200 postal bank branches and provided
bank accounts to about ten million people. These
efforts are largely designed to meet the needs of poor
and marginalized populations living in rural and
underdeveloped areas.
Italy:BancoPosta offers
current accounts,payment Posteitaliane
i
services and postal
savings products on behalf of Cassa depositi a prestiti
(CDP). The CDP,which is 80% owned by the Italian
government,supports the development of the country
2 411 IIIoStt CUPEWP1979
ka: r�
a
,yam.
F
a�
• 1 B. I 1 / r f '
a a , .
banks and they actively worked to undermine postal Canada Post: A number of former Canada Post
banking. In 1898,the chartered banks successfully presidents have considered and even promoted the
lobbied the government to reduce the interest rate paid notion of the corporation getting more involved in
on deposits at postal savings banks from 3%to 2.5%. financial services:Michael Warren,Andre Ouellet,
They also worked to eliminate advertising by postal Moya Greene.
banks. As time went on, chartered banks and credit
unions increased their presence in communities and Universal Postal Union: The UPU, a United Nations
the post office and government became less interested agency,thinks post offices should be looking at
in maintaining the network. The post office savings expanding financial services. It has produced a global
bank system was closed down in 1969. roadmap for the future. This roadmap calls for the
continued development of postal networks along three
Support for postal banking dimensions -physical,financial and digital/electronic.
Municipalities: Over 600 municipalities have passed Federal parties: Most federal parties have expressed
resolutions that support postal banking. either support for or an interest in postal banking. In
2014,the Liberal Party postal critic said the merits of
Public: Almost two out of every three respondents postal banking should be explored in the context of
(63%) to a 2013 Stratcom poll supported Canada Post several different options for the future of Canada Post.
expanding revenue-generating services,including
financial services like bill payments, insurance and
banking.
Canadian Union of Postal Workers-January 2016 3
S
r
5.�
�i
\XS S
- Yvi�fr�+y 3
Canada Post's secret postal banking Government review of Canada Post
study
CUPW wants the government review of Canada Post
to recommend the addition of financial and banking
Canada Post conducted a secret four-year study on services at Canada Post,or at a minimum, a task force
postal banking that indicates that adding this service to determine how to deliver new financial and banking
"would be a win-win strategy" for the corporation. services through our postal service.
This study was obtained though an Access to
Information (ATI) request. Unfortunately, 701 of the Please consider making this recommendation to the
study's 811 pages were redacted. CUPW has asked review.
Canada Post's President to release the full report,but
he has refused. For more information:
What would a postal bank look like? A postal bank for everyone- Support Postal Banking
www.cu w.ca PostalBankin
There are many different models of postal banking.
Some postal administrations set up their own bank. Why Canada Needs Postal Banking
Others act as a financial intermediary by providing https://www.policyalternatives.ca/publications/reports/.
services in partnership with banking and other why—c canada-needs-postal-banking
financial institutions, such as credit unions. In
this instance, they work with one or a number of The Banks Have Failed Us: Postal Banking To The
institutions,which operate nationally or in different Rescue
regions. Some postal banks deliver a broad range of http://www cupw ca/postal-banking-rescue
financial services,while others provide a more limited
offering. Rural Canada is underserved by financial services:
Why post offices need to offer banking services
Services provided by postal banks: hM2:1/coaa-ac=a.ca/i)ub/files/banking services
• Savings and checking accounts SEPT23Eng.12df
• Online banking
• Bank machines Banking on a future for posts
• Credit cards, debit cards,pre-paid cards hU://www.cmpw—.ca/caml2aign/resourceslbanking-
Money transfers, including remittances future-posts
• Insurance (home,auto,travel, etc.)
• Loans and mortgages
• Investment products (RRSPs, mutual funds,
annuities)
• Foreign currency
• Other services such as financial counselling
4 CV W Stt 41, CUPE•SUP1979
Municipality of West Elgin °f�4 2 g6j June 70'2016
I am writing this letter on behalf of the Port Glasgow Fish Fry Committee;a collaboration of The
Rodney Fair Board,The Rodney Fire Department,The Knights of Columbus and most recently The West
Lorne Optimist Club. It is my understanding that in the past The Port Glasgow Yacht Club was
responsible for contacting the municipality and organizing the event,but they have decided to step
down this year,and the Optimist has stepped up,and these four groups will continue to make this event
a success.
In previous years the Municipality has covered the cost of our live entertainment up to$800 and
taken care of organizing and covering the cost of the fireworks show. We are hoping you can help us
again this year with the success of this event and support us with this donation.
The Fish Fry has been running for 19 years with over 700 people in attendance every year.This is
an event that many people not only in our community look forward to every year... but it draws
numerous outsiders as well.All proceeds from this event are split amongst our four groups.
The event this year will be held Sunday July 3V from 4 until dusk,we hope to see you all there.
Thank you for your support,
Melanie McLeod
Fish Fry Committee Chair
RAAS President
OFFICE OF THE MAYOR
CITY OP HANIILTQN
June 10, 2016
The Honourable Kathleen Wynne
Premier of Ontario
Legislative Building
Queen's Park
Toronto, ON M7A 1A1
Dear Premier Wynne:
City Council, at its meeting held on June 8, 2016, approved Item 6 of Emergency and
Community Services Committee Report 16-005 which reads as follows:
5. Ontario Autism Program Changes (Added Item 10.1)
WHEREAS, Our vision to make Hamilton the best place to raise a child includes
ensuring that every child in Hamilton has equal opportunity to grow and develop
to meet his or her full potential.
WHEREAS, The Liberal government has introduced a new Ontario Autism
Program which will now only provide limited access to Intensive Behaviour
Intervention (IBI) for Ontario children with autism aged five or older who no
longer qualify for government-funded intensive therapy,
THEREFORE BE IT RESOLVED:
a) That staff identify existing opportunities in recreation programs, individual
support resources including access to the innovative sensory room space
in order to better serve autistic children and respite service for parents
b) That Children's and Home Management Services Division identify support
options for school age children through children's services as an alternative
for families affected by the recent changes to the Ontario Autism Program.
c) That staff be directed to report back to the Emergency & Community
Services Committee on how Community & Emergency Services Department
programs and services are meeting the needs of this demographic.
71 MAIN STREET WEST, 2ND FLOOR, HANFII,TON, ONTARio L8P 4YS PHONE; 905.546,4200 FAX: 905,546.2340
1
Ontario Autism Program Changes Page 2 of 2
d) That staff be directed to report back to the Emergency & Community
Services Committee regarding the financial impact on the City to fill the
void, brought on by the Province's abandonment of parents and children
affected by Autism, to provide programs and resources to these families.
e) That the Mayor, on behalf of Council, send a letter to the Premier of Ontario,
the Honourable Helena Jaczek, Minister of Community and Social Services,
the Association of Municipalities of Ontario (AMO), and all municipalities in
Ontario, to advocate for additional funding for programs and resources for
individuals of all ages with Autism and their families.
Your consideration of Council's request is appreciated. We would ask that you
reference File #C16-012 when responding to this correspondence.
Sincerely,
K
i
1
! y
Mayor Fred Eisenberger
Fife#C16.012
Cc: Hon, H. Jaczek, Minister of Community and Social Services
Association of Municipalities of Ontario (AMO)
All Ontario Municipalities
I
i
1
i
t
1b Jun 16 12: 34p mitaie 5199489808 p. 3
1t�adldllk'�Lii'V
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E
rr ,Z,RA' i�,rn Gt:�
ST. I LIJA H 'ti 6 . r
SERBIAN ORHTODOX CHURCH
9354 GRAHAM RD.
EAGLE, ONTARIO NOt-2PO
June 15, 2016
TO WHOM IT MAY CONCERN:
This is a formal notification about the festivities at St. Ilijah Serbian
Orthodox Church in Eagle, Ontario which has been approved by the
Municipality of West Elgin Council.
On Sundayjuly 311, 2016, was are holding a special event commemorating the
Patron Saint followed by a "celebration picnic" involving a luncheon from
12 noon and some music until 8:00 p.m. During the picnic, alcoholic beverages
will be available.
If you have any questions please do not hesitate to call me at:
1 -519 851 -6619. You can also fax me. The number is: 1-519 948-9808.
Sincerely,
I-IAP
Alex Perovich, Vice President
24249 Marsh Lane
West Loren, Ontario NOL 2PO
Cc. Fire Dept.
Health Dept
Ontario Provencial Police
Spencer Pray
From: Ontario Good Roads Association <Mail @ConnectedCommunity.org>
Sent: Wednesday, June 15, 2016 9:52 AM
To: spray @westelgin.net
Subject: 2017 OGRA Conference- Date Change
IL t?GRA Home isfdlses deer�t�r
tE l � I R
&✓FJ-.ti�� t y r^. '!y� y s� �', y 2 f -^'�,R'. w.t�R*pr4 `4
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conference
KI
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Since 1894, OGRA has brought together OntarioWuls municipal leaders to discuss
how municipalities can create opportunities and respond to challenges. In February
2017,OGRA&€T"'s members will convene at the historic Fairmont Royal York in
downtown Toronto.
2017 OGRA Conference Theme-Leadership Matters
Under the banner of leadership Matters delegates will enhance their understanding of
the key issues that will build stronger and more prosperous communities across
Ontario.To learn more about the 2017 OGRA Annual Conference visit,
www.ooracanference,ca
Join the conversation about the OGRA Annual Conference at OGRA Interchange.
Housing - 2017 OGRA Ann_ ual.Conference
Housing will open at 10:00 AM on Tuesday,October 18th,2016.Details will be
posted to the Accommodation page on the Conference Site.
The mandate Mile Ontario Good Roads Assoclation is to represent the transportation and puhlrc works interests ofmunicipallfias through
advocacy,consultation,tralning and the delivery of idenfiBad services.
r Ontodo Good Roc€ds-A=cicifion
t�
If you would like to stop receiving these emails lease visit your preferences page
2
Lower Thames
aeva2dmua �oaE�e�p
Conservation
for a .balanced and healthy watefshed
Media Release
For Immediate Release
June 16,2016
"Commemorate the Past...Enjoy the Present...Look to the Future,,
LTVCA Invites Public to View the Newly Renovated and Landscaped
Conservation Centre and LID Parking Facility
Ip
Chatham- Everyone is welcomed to attend an Open House hosted by the Lower Thames Valley Conservation Authority(LTVCA)from 10
a.m.to
noon on Thursday June 30 . The LTVCA will be providing
9
tours of
the new
Low Impact Development(LID) parking ng facility and
renovated Conservation Centre located at 100 Thames Street in
Chatham. Come on in and discover what we are all about and the
services we have to offer! Staff will be on hand to answer your
questions at displays and demonstrations. There will be a speeches
and formal ribbon cutting program at noon.
In 2014,the Lower Thames Valley Board of Directors
approved some much needed updates to its Administration Building
including modifications to the front entranceway and washrooms to
meet our accessibility requirements and provide badly needed storage space. Additionally,the Municipality of
Chatham-Kent transferred ownership of an adjacent"brownfeld"property to the LTVCA in July 2015, as approved by
Council in early June,for the purpose of expanding our parking area.
Staff successfully pursued external funding for these projects, reducing the impact on internal resources
while enabling the facilities to meet our needs for the near future. The RBC Sluewater Fund provided$75,000 for the
parking lot,with$50,000 coming from the Federal Government for the accessible washroom and barrier free entrance
to the Conservation Centre. A$1,000 cash contribution and a large caliper tree were contributed by Dillion
Consulting for parking lot landscaping. The cost for the entire project was$730,000, two-thirds of which was invested
in the parking facility.
The unveiling of an exciting concept for the redevelopment of the site as a Low Impact Development(LID)
parking facility with advanced storm water management capabilities-prepared by Dillon Consulting- took place on
June 4, 2015. At this event, RBC representatives presented a leadership grant to support this project as part of RBC
Blue Water Day. Prior to the development of the parking lot,the exterior of the Administration Building was clad with
steel along with installation of new, energy efficient windows,accessibility modifications to the front entranceway and
washrooms, and interior painting. New flooring was installed to replace the carpeted surfaces followed by the
installation of new work stations and office furniture replacement.
We recognize the contribution of funders and partners in the redevelopment of our parking lot, and adjoining
brownfield into an innovative low-impact stormwater management facility and in the enhancement of our
administration building. Earlier this month, volunteers from Dillon Consulting and Chatham Sunrise Rotary Club
assisted staff with the parking lot landscaping. Contractors have been superb in maintaining safe staff and public
access to the building during construction and their efforts are appreciated!
Bartlett Restorations–foundation treatments Ideal Decorating-window coverings
Bill Pickard--painting Maple City Business Solutions–workstations
Chet Liu Engineering–barrier free entrance,washroom Ravate Drywall–suspended ceilings
design Sparks Carpet One-Flooring
Dillon Consulting and Henry Heyink Construction-parking lot Vertec Contracting-exterior renovations, barrier free
Dover Agri-Serve Inc and Ernie Jenkins-river bank erosion entrance and washrooms
control Zimmer Signworks—entrance and interpretive signage
Earthworks and Jones Grown Tree Moving-parking lot plants
For further information please contact
Don Pearson—General Manager— LTVCA Y ti
(519) 354-7310 ext.224
www.ltvca.ca
-30-
100 Thames Street, Chatham, ON N7L2Y8 , www.ltvca.ca
Phone:519-354-7310 • 1 ax:519-352-3435 • E-mail: adm!n @itvca.ca
F
'0 .:
ElginCeiu,-, Council Highlights Z.... s,� r
� ,� ' 5 '�� r � Additional Funding Approved for Elgincentives
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as "t14r> ie ^ r c
YAO�(JJ'F 3f "ri4 xf" Y `hk� : County Council approved an additional advance of up to $50,000 to
c �� l.rls l'l,g 14 "3,
f I b_, .47-MA� ;m, z ar h meet the demand for the remainder of Community Improvement Plan
x i}h o g ars t a i tr��9.r
=r Eltr' hxri� : � ` ` y applications to be received in 2016.
� t�nr��ApprsF;iW' s � In March of 2016, Council approved an advance of $100,000 as the
E ,rtirs } 4j originally allocated $100,000 had been exhausted. The demand for
. ' � � y the program was such that this additional advance was quickly
s� r� Yy > zr rt #ter l a ff
c �� exhausted as well.
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Council made the decision to advance funds while demand from the
Pr ? i 3� 1t � business community is high and to shorten the total duration of the
? 'IR i s q > program from 10 ears to 6.
r #i� e �, 1r These funds are a reallocation of funds that would have been
S 7};i( Y 2 Ft4 l -555
G k} L t�iXNS �k available to the Community Improvement Plan in future years, and
s° , � hu$;# ' ft T not an increase to the overall Elgincentives project budget.
wjFr �' 0.� �+
"S
OU, r Council Approves New Traffic Regulations
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. ,"� 91nsx Council approved a new 60kmlh reduced speed zone on a section of
�� 4 .INT } � Furnival Road beginning 237m south of the south property limits of
pb �{ � �$,� Johnston Line and extending north along Furnival Road for 420m.
1Ae A new "No Parking" area was also approved on Imperial Road in Port
l
r' k* sir b' � ; ` hAh . Bruce, adjacent to the proposed accessible entrance to the Port
H z r , .rr §F fz x{ Bruce Provincial Park Beach area,
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� u Council Supports Source Protection Committee
ki, l ,{ y, Y I't Nomination
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Council supported the nomination of Brent Clutterbuck to represent
au " t=S}} � i auF+�v{ . Chatham-Kent, Elgin County, and Essex County on the Source
Ir 3 '� �5-'v s It 'c '}f i
Protection Committee until June 2017. Council is certain that Mr.
Clutterbuck s proven commitment to the Source Protection Committee
ist will continue and that he will be a dedicated representative for all three
lit
... : municipaies.
Council Ur
; ges ROMA to Reunite with OGRA
rr,
.rr"re ,r z "''3, t. t
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fl. The County of Elgin respectfully urged ROMA to reconsider reuniting
7 # A 3 ' ,
s
„ with the OGRA conference in the future. Council is concerned that
} � � k�a�` ��j ,. N <`4� two separate conferences within a short time frame will dilute
conference attendance and effectiveness and that attending two
conferences will put a strain on the limited financial and time
S rr but ��F,S '� "-4555 t j
T.A. � „ ;, , t"; >°� � a resources of municipal officials and staff. Council believes that it is
t � � possible for OGRA and ROMA to find a way to adequately address
`_ � ��, zMS����I�� Y�� rural issues at a joint conference.
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The full June 14, 2016 Elgin County Council Agenda can be found
3;� , s ,
E1
West tigin Arena Board
Regular Session
May 10 2016
This regular session of the West Elgin Arena Board was called to order at 9:30 am with the following
members present:Joe Seman, Ian Fleck,Jim Hathaway,Alphonse Willie and Parks and Recreation
Superintendent Jeff Slater.
Item#7:-Disclosure of Pecuniary Interest: None noted.
Item#2 Delegations:There were no delegations present.
Item#3 Adoption of the Minutes,
Moved By Jim Hathaway
Seconded By Joe Seman
The west Elgin Arena Board resolves that the minutes of April 12 2015 be approved as presented.
CARRIED.
Item#4 Accounts and Financial Reports:
Moved By:Alphonse Willie
Seconded By: Ian Fleck
The West Elgin Arena Board resolves that the accounts in the amount of$2572.88 be hereby approved
for payment.
CARRIED.
Item#5 Business Arising from the Minutes:
• Quotes:We are still waiting for final estimates on the lighting as well as the header pipe.
Item#6 Correspondence:No correspondence to report on.
Item#7 New Business:
• Member Ian Fleck requested a copy of the report regarding the installation of solar panels on
the West Elgin Arena.The Parks and Recreation Superintendent reported that he would try and
find the report, however that was some time ago,and forward it to Dutton Dunwhich.
Item#8 Adjournment:
Moved By: Ian Fleck
Seconded By Joe Seman
The West Elgin Arena Board herby adjourn at this hour of 10:30 am and reconvene on June 14 2016 at 9
30 am or at the call of the chair.
CARRIED.
1=02
CRC 5 Cattle & Cowboys
Monthly Meeting 2015-2016
May 19, 2016
Attending: Theresa Vandevenne, Jerry Vandevenne, Wayne Vandevenne, Mary Bodnar, Sarah
Bechard, Caren Emery, Connie Edwards, Briley Knight, Gwen Barrett
Meeting called to order at 7:04pm by Theresa Vandevenne.
Migutes-from Previous Meeting: Motion to accept minutes from April meeting made by Mary,
seconded by Jerry, all in favour.
Tr�rgrlS RgUort
Report presented by Mary—Credit balance of$89.28. See attached Treasurer's Report.
Commitee Reports
Children's Activities—Sarah—Par-T-Perfect deposit received. Rodney Lions Free Swim ready.
Signs&Sponsors—Gwen &Briley—Sponsorship funds being received. Possible new sponsor D&L's
Restaurant in Rodney.
Car Show—Wayne—Received 100 car signs (displaying owner&vehicle information). Advertising
on Kijiji for participants receiving positive response. Possible 3 vendors for swap meet from Delaware
Swap Meet.
Vendors—Theresa—Three vendors registered. One food vendor(Rodney Lions Club). Rodney Lions
Club vendor fee waived in exchange for supplying cold drinks to CCC members during the event.
Advertising—Connie—Flyers for primary schools (APS, St Marys,Dutton-Dunwich) from Ed the Sign
Guy$104+HST for 1000 full colour 8-112"x 5-112". Motion to order 500 flyers by Briley, seconded
by Wayne, all in favour. Sarah to call schools for quantity required and deliver.
Breed Display---omitting for 2016
Old Business:
Sunday Breakfast—Theresa to ask Shannon's Diner(Rodney).
Touch A-Truck—Mary spoke with Jeff Slater for Fire Trucks, and they are good with a display. Sarah
to contact Willson Towing for a tow truck.
New Business-
First Hussars—contacted Theresa about the high noon parade. They are looking for camping space
and could possibly do a show on Sunday afternoon.
50150 Draws—to be determined—proceeds from Saturday's draw could go to the Rec Department, and
Sunday's draw to Tiny Tots.
Thamesville Threshing Festival—last weekend in June, Friday night parade. Should have a float.
I
Next Meeting: Thursday, June 16', at 7pm at Tasty Sweets.
Meeting adjourned by Jerry at 8:15pm, seconded by Wayne, all in favour.
Treasurer's a rt— a 2016
Income Expenses
Vendors (3) 180.00 Advertising CCC 6I2.46
Signs (3) 75.00 Advertising Car Show 30.51
Spaghetti Dinner 1,170.55 Miscellaneous 675.18
Elgin County Grant 1,000.00 Spaghetti Dinner 1,018.12
2,425.55 2,336.27
Total Income 2,425.55
Total Expenses -2,336,27
89.28 CR
Note: Income does not include the $9000 grant from the Municipality of West Elgin