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July 21, 2016 i MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING JULY 21, 2016 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING ------------------------------------------------------------------------------------------------------------ DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al — A7) *June 23, 2016 Council BUSINESS ARISING FROM MINUTES Canadian UPW - Support of Resolution - Tabled at June 23, 2016 Council Meeting. Review of OGRA and ROMA conferences. DELEGATIONS (131 - 134) 10:00 a.m. Public Meeting - North West '/4 Lot 8, Concession 7 (Barfettl Van Den Dries) 10:30 a.m. Meeting to Consider Engineer's Report - Graham Street Drain Extension 10:45 a.m. Court of Revision - Shaw Drain 11:15 a.m. Kyle Crank, Lake Erie North Shore Landowners Association 11:30 a.m. Dianne Slaats - Use of former railroad line REPORTS (C1- C10) 1. ROADS a) *Monthly Report b) Verbal Update on Design Concept for Streetscape downtown West Lorne 2. RECREATION/EMERGENCY MANAGEMENT 3. WATER DISTRIBUTION SYSTEM July 21, 2016 ............. Page 2 a) *Operations Report b) *Report - Rodney Evaluated Water Tower - Rechlorination System 4. WASTEWATER a) *Report - Rodney Wastewater Treatment Plant Operations Report - Second Quarter 2016 b) *Report -West Lorne Wastewater Treatment Plant & Collection System Operations Report - Second Quarter 2016 5. BUILDING 6. BY-LAW ENFORCEMENT a) *Monthly Report 7. DRAINS 8. ADMINISTRATION a) *Report - Appoint Deputy Chief Building Official 9. PLANNING a) *Report - Zoning By-law Amendment 10. ACCOUNTS CORRESPONDENCE (D1 - D22) COUNCIL CONSIDERATION - ACTION RECOMMENDED: 1.* AMO - Report of the Secretary-Treasurer On Nominations to the 2016 - 2018 AMO Board of Directors; 2.* Ontario Municipal Board Review - Review of OMB role in Land Planning System - accepting municipal input; 3.* Ombudsman Ontario - Ombudsman role pertaining to municipalities; 4.* MPP Jeff Yurek -Announcement of Ontario 150 funding; 5.* Independent Electricity System Operator's (IESO) 2015 Annual Report - Powering a Connected World; 6.* The Ontario Aggregate Resources Corporation - 2015 Annual Report; 7.* Provincial Policy Statement - 2014 Info Sheet on Community Hubs; 8.* Ministry of Infrastructure - Infrastructure for Jobs and Prosperity Act, 2015 - Potential Municipal Asset Management Planning Regulation; July 21, 2016 ............. Page 3 9.* Stewardship Ontario - Industry Funding for Municipal Blue Box Recycling for the First Quarter of the 2016 Program Year; 10.* 2017 ROMA Conference Flyer; 11.* Elgin County Council Resolution - Draft Amendment of Woodlands Conservation By-law 05-03; 12.* Elgin County Economic Development newsletter June 2016 13.* Elgin County - 8t" Annual Warden's Charity Golf Tournament; 14.* Household Hazardous Waste Day - August 20, 2016 from 9:00 a.m. - 1:00 p.m. at Dutton Dunwich Public Works Office at 136 Currie Road in Dutton; 15.* Request for Support - Municipality of Bayham - Elgin St. Thomas Public Health Unit decision to discontinue picking up Rural Well Drinking Water Samples from the Municipal Office; 16.* The College of Physicians and Surgeons of Ontario - Outstanding Physician Nominations; 17.* Cactus, Cattle and Cowboys - Post Festival Update. 18.* AMO Update - Infrastructure Canada - Phase 1 Infrastructure Funding Agreements; 19.* Lower Thames Valley Conservation Authority - Appointment of Municipal Enforcement Unit (MEU) to Support Staff in Achieving Regulatory Compliance; 20* The Arts & Cookery Bank - Request for Extended License for Fest-A- Month Dinner: "Chat & Chew Canada" on July 22, 2016. RECOMMENDED TO ACCEPT & FILE: 21. AMO • Watch File - June 23, 2016; • Watch File - June 30, 2016; • Watch File - July 7, 2016; • Watch File - July 14, 2016. 22. City of Markham's endorsement of Saving the Girl Next Door Bill. BY-LAWS: By-Law No. 2016-45 Amend By-law 2012-75 Site Plan Agreement - 1574288 Ontario Inc. By-Law No. 2016-47 Appoint Deputy Chief Building Official By-Law No. 2016-49 Rezoning - North West '/4 Lot 8, Concession 7 (Barfett/Van Den Dries) By-Law No. 2016-50 Shaw Drain By-Law No. 2016-51 Graham Street Drain Extension MINUTES (E1 - E2) July 21, 2016 ............. Page 4 'May 17, 2016 West Elgin Recreation Committee `June 16, 2016 Cactus, Cattle & Cowboys Committee NOTICE OF MOTION OTHER BUSINESS (G1 - G2) 1. Council Announcements 2. Closed Session • Personal Matters about an identifiable individual (M.A. s.239 (2)(b)). • A Proposed or pending acquisition or disposition of land (M.A. s.239 (2)(c)). CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS: July 26, 2016 Tri County Water Board August 11, 2016 Council September 8, 2016 Council Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS JUNE 23,2016 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Joe Seman Jr.,Jonathan Wolf, Richard Leatham STAFF PRESENT Scoff Gawley, C.A.O.-Clerk Spencer Pray, Deputy Clerk Magda Badura,Treasurer Janet Johnston, Deputy Treasurer ALSO PRESENT S'rana Scholes, BluMetric Environmental Inc. Christine Scrimgeour, Scrimgeour&Company CALL TO ORDER The Mayor called the meeting to order 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None declared. ADOPTION OF AGENDA RES. NO.1 Moved by Seman Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin approves the agenda for June 23, 2016 as printed and circulated; DISPOSITION: Carried APPROVAL OF MINUTES RES. NO.2 Moved by Bodnar Seconded by Leatham RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated; June 9,2016 Council June 9, 2016 Court of Revision-Axford Drain Extension June 9, 2016 Court of Revision- Branch'A'of McDonald Drain DISPOSITION: Carried BUSINESS ARISING FROM MINUTES DELEGATIONS 10:45 a.m. S'rana Scholes, BluMetric Environmental Inc. Ms. Scholes presented the 2015 Annual Site Monitoring and Operations Report— West Elgin Landfill Site to Council. June 23,2016 .....Page 2 of 7 In the presentation Ms. Scholes commended Council on the many changes that the Municipality of West Elgin has made to the West Elgin Landfill Site since year. Amongst the changes, she noted; 1. The purchase of additional contaminating attenuation zone(CAZ)to the East of the Site; 2. The new Waste Transfer Station design and layout(Application for Amended Design); 3. Membership with the City of London Material Recovery Facility(London MRF); 4. The municipality becoming the new operator of the West Elgin Landfill Site; 5. The newly amended Environmentally Compliance Approval(ECA)through the MOECC to approve the Trigger Mechanism and Contingency Plan; and, 6. The Re-drilling of MW2 and the Installation of MW19. In addition to the changes in the Landfill, she noted changes in the 2015 Environmental Monitoring Program and Design and Operations Overview. Ms. Scholes also recommended that an Unmanned Aerial Vehicle Survey be taken of the Landfill due to the changes in waste collection practices and that the last ecological footprint of the landfill was last completed in 2010. Ms. Scholes went through the preliminary Spring 2016 Monitoring results with Council. She also noted that MW5 will need to be replaced. Council took time to ask questions about the Landfill including the possibility of collecting methane from our Landfill. Ms. Scholes responded by saying that a Methane Study would be needed to determine if collecting methane would be plausible. She noted that the size of the landfill may not make the project feasible but funding for such projects does exist. Council thanked Ms. Scholes for her time and the presentation. RES. NO.3 Moved by Seman Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin accepts the 2015 Annual Site Monitoring and Operations Report- West Elgin Landfill for the West Elgin Landfill Site as prepared by BluMetric Environmental Inc. DISPOSITION: Carried 11:30 a.m. Christina Scrimgeour, Scrimgeour&Company Also in attendance: Janet Johnston, Deputy Treasurer Ms. Scrimgeour went through the Audited Draft Financial Statements for 2015 with Council. The Final Financial Statements for 2015 will come back to Council for approval. RES. NOA Moved by Seman Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin approves the Audited Draft Financial Statements for 2015 as presented by Christene Scrimgeour of Scrimgeour&Company. DISPOSITION: Carried A3 June 23, 2016 .....Page 3 of 7 REPORTS 1. ROADS 2. RECREATIONIEMERGENCY MANAGEMENT 3.WATER DISTRIBUTION SYSTEM a]Operations Report RES. NO.5 Moved by Wolf Seconded by Bodnar RESOLVED that the monthly operations report from the Ontario Clean Water Agency dated June 10, 2016 be received. DISPOSITION: Carried 4.WASTEWATER 5. BUILDING S. BY-LAW ENFORCEMENT 7. DRAINS i 8.ADMINISTRATION a)Report-Amending Agreement with Product Care Association i RES. NO.6 Moved by Wolf Seconded by Seman RESOLVED that the Report-Amending Agreement with Product Care Association from the Deputy Clerk dated June 23, 2016 be received; AND THAT the appropriate by-law be brought forth. DISPOSITION: Carried b) Report-St.Thomas Elgin Local Immigration Partnership-Community Sign Initiative RES. NO.7 Moved by Wolf Seconded by Leatham RESOLVED that the Report-St. Thomas Elgin Local Immigration Partnership-Community Sign Initiative from the Deputy Clerk dated June 23, 2016 be received; AND THAT the Council of the Municipality of West Elgin endorses the St.Thomas Elgin Local Immigration Partnership Initiative; AND THAT the STELIP Community Sign be placed on the Community Signs outside of the Villages; AND FURTHERMORE THAT the Council of the Municipality of West Elgin places the STELA'symbol on the Community Boards at - the expense of the Municipality. DISPOSITION: Carried c)_Report-Service Ontario Office Move RES. NO.8 Moved by Leatham Seconded by Wolf A4 June 23, 2016 .....Page 4 of 7 RES, NO.8 Cont'd RESOLVED that the Report-Service Ontario Office Move from the C.A.O.-Clerk dated June 23,2016 be received; AND THAT the Council of the Municipality of West Elgin approves the Service Ontario Office move to the municipal offices at 22413 Hoskins Line on Monday September 12,2016; AND THAT the alternatives be reviewed for a potential location for the Tiny Tots Co-operative Nursery School program; AND FURTHERMORE THAT the Tiny Tots Co-operative Nursery School program remain at the Town Hall location for the 2016/2017 school year. DISPOSITION: Carried 9. PLANNING 10.ACCOUNTS RES. NO.9 Moved by Bodnar Seconded by Leatham RESOLVED that the Mayor and C.A.O.-Clerk are hereby authorized to sign Payment Voucher#6A amounting to $1,774,853.65 in settlement of General, Road,Water, and Arena Accounts(including cheques#22065-22164). DISPOSITION: Carried CORRESPONDENCE; 1. Township of South West Oxford- Letter to Roma. 2. CUPW-Support of a resolution regarding public postal service. RES. NO.10 Moved by Wolf Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin table the report; AND THAT Council bring a report item for review. DISPOSITION: Carried 3. Port Glasgow Fish Fry-Request for financial support. RES. NO.11 Moved by Seman Seconded by Leatham RESOLVED that the Council of the Municipality of the West Elgin grant monies in support of the Port Glasgow Fish Fry as per the 2016 budget. DISPOSITION: Carried 4. City of Hamilton-Ontario Autism Program Changes. 5. St. Ilijah Serbian Orthodox Church -Formal notifications of festivities. 6. Ontario Good Roads-2017 OGRA conference date change. It was noted that Council ought to sit down and review the OGRA and ROMA conferences once more information is known at a subsequent Council meeting. 7. Lower Thames Conservation-Media Release-Open House. i -5 June 23, 2016 .....Page 5 of 7 8. Elgin County Highlights-June 14, 2016. Mayor Wiehle announced that the Elgin County Council approved a new 60km/h reduced speed zone on a section of Furnival beginning 237m south of the south property limits of Johnston Line and extending north along Fumival Road for 420m(the first bend towards Wardsville). RECOMMENDED TO ACCEPT&FILE: 9. AMO • Watch File-June 9, 2016; • Watch File-June 16,2016. 10. Town of Pelham's endorsement of the Town of Wellington North's resolution to ban door to door sales for Electricity and Natural Gas Contracts. RES. NO.12 Moved by Bodnar Seconded by Seman RESOLVED that the above correspondence items numbered 1, 4, 5,6, 7, 8, 9-10 be received and filed. DISPOSITION: Carried BY-LAWS 1. By-Law No. 2016-46_Amend Product Care,Association Agreement RES. NO.13 Moved by Wolf Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-law to amend By-law 2015-32 Agreement with Product Care Association to authorize the execution of a Municipal Industry Stewardship Plans Materials Service Agreement between the Municipality of West Elgin and the Product Care Association and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.14 Moved by Bodnar Seconded by Seman RESOLVED that the By-law to amend By-law 2015-32 Agreement with Product Care Association to authorize the execution of a Municipal Industry Stewardship Plans Materials Service Agreement between the Municipality of West Elgin and the Product Care Association be now read a third time and finally passed, signed, sealed, and number 2016-46 Amend Product Care Association Agreement. DISPOSITION: Carried MINUTES RES. NO.15 Moved by Seman Seconded by Leatham RESOLVED that the minutes of the following committee meeting be received; May 10, 2016 West Elgin Arena Board May 19, 2016 Cactus, Cattle,and Cowboys Committee DISPOSITION: Carried A-0 June 23,2016 .....Page 6 of 7 NOTICE OF MOTION OTHER BUSINESS 1. Council Announcements Councillor Leatham -Aldborou 9 h Public School Auction made$2,700.00 for Outdoor Playground Equipment. Deputy Mayor Bodnar -Cactus, Cattle and Cowboys is on July Stn and 10t". The Horse parade is on Saturday and the Car Show on the Sunday. More information can be found at www.cactuscattleandcowboys.com. Attended the West Elgin Senior Elementary School Closure. Attended the Optimist Pavilion Opening in Miller Park in West Lorne. Councillor Seman -Large Item Collection went well. Mayor Wiehle -Attended the Grand Opening of the Salt Creek Farm Market. -Reported that the 8th Annual Warden's Charity Golf Tournament raised $33,000.00 for the Elgin St. Thomas United Way. -Mayor Wiehle reported that he will be attending another meeting for possible uses at WESES next week. Councillor Wolf -Spoke about the total destruction or "Girdling"of trees in Miller Park in West Lorne. CLOSED SESSION RES. NO.16 Moved by Leatham Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: • Personal matters about an identifiable individual (M.A. s.239 (2)(b)); • A proposed or pending acquisition or disposition of land (M.A. x.239(2)(c)); DISPOSITION: Carried RES. NO.17 Moved by Leatham Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried RISE AND REPORT Direction was given to the C.A.O.-Clerk. A-7 June 23, 2016 .....Page 7 of 7 CONFIRMING BY-LAW RES. N0.18 Moved by Wolf Seconded by Semen RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on June 23, 2016 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.19 Moved by Leathern Seconded by Bodnar RESOLVED that a By-law to confirm the proceedings of the meeting held on June 23,2016 be now read a third time and finally passed, signed,sealed and numbered By-law 2016-48 June 23,2016 Confirming By-law. DISPOSITION: Carried ADJOURNMENT RES. NO.20 Moved by Semen Seconded by Bodnar RESOLVED that this Regular Meeting of Council shall adjourn at 12:14 p.m.to meet again on July 21, 2016. DISPOSITION: Carried These minutes were adopted on the 215 of July, 2016. Bernie Wiehle R. Scott Gawley Mayor C.A.O.-Clerk �w V Np YryF �� Q• a4 f � 3' V 5 � 998'�y - The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: July 21, 2016 SUBJECT: Roads Report RECOMMENDATION: Receive and File INTRODUCTION: Monthly report for July, 2016 DISCUSSION: 1. Roadside mowing started in late May and was in full swing during the month of June. Two tractors mowed all county roads first and then started on the municipal roads, completing approx. 90% by months end. 2. The remaining 2016 maintenance gravel was spread by Johnston Bros. Ltd and dust suppressant applied. 3. Micro surfacing was completed on Kerr Road (Pioneer to Marsh) and Marsh line (Graham to Dunborough). 4. Dunborough Road (Pioneer Line to Thomson Line) was pulverized during the last week of June and the addition of a new granular base took place. This is a joint effort with Dutton-Dunwich and new surface treatment will be applied late summer or early fall. 5. Crews replaced culvert pipes under Downie Line west of Furnival in preparation for road building operations. The replacement of a large road crossing pipe on the Morden Drain (located on Downie Line just east of Blacks Road) will also take place before B gravel is applied. 6. Additional work carried out in June included ditching, sign repair, patching, hand mowing and drain repair. Respectfully Submitted, Reviewed by: C4 Lee Gosnell, CRS Cott Gawley, CPA,�CGA Public Works Superintendent C.A.O./Clerk Attachments None r r i i7 f i �ti L N � t ��`�� AM VIM ' T � 5-�a -V S �f: • ],r y�5y � I 1 7.: 4 l t gyp, Ow MIN, n ma to Ay w - V t�ven71 �� r 1 1 • �r OMIM mom l� f :- i � it �i ]�F tI �yj 9 j Y � F f .1 ti f 3 E' :� k i �I Facility Name: West Elgin Distribution System ORG#: 1266 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: There were no compliance or exceedance issues reported this quarter. SECOND QUARTER: There were no compliance or exceedance issues reported this quarter. SECTION 2: INSPECTIONS FIRST QUARTER: There were no MOI_or MOECC inspections for the first quarter. - SECOND QUARTER: There were no MOL or MOECC inspections for the second quarter. SECTION 3: QEMS UPDATE FIRST QUARTER: JAN UARY: There have been changes made to job titles which will require the Operational Plan to be updated. This will occur later in the year and identified through the Management Review, which is scheduled in July. FEBRUARY: The SOP for watermain repair was updated based on the new procedure the MOECC issued for watermain disinfection. The internal audit is scheduled for April ft MARCH: The Internal Audit is being conducted by Rick Turnbull (OCWA), the report has not yet been received. SECOND QUARTER: APRIL: OCWA has changed the QEMS Policy which is a requirement of Element 2 of the Drinking Water Quality Management Standard (DWQMS). The revised QEMS Policy will be implemented into the next revision of the Operational Plan. This revision will likely occur in July after the Management Review has been conducted in order to incorporate any further revisions identified through that process. MAY: The Essential/Emergency Supply and Service Contact List as required by Elements 13 and 18 of the DWQMS was updated. This list is required to be at least annually reviewed. JUNE: The external audit has been scheduled for August 15Ch. Preparation is underway for the audit. SECTION 4: PERFORMANCE ASSESSMENT REPORT FIRST QUARTER: JANUARY: Chlorine residuals have been maintaining very well for the past month. All sampling and testing met regulatory requirements. Trihalomethanes (THMs) are up 7.7%comparing results of January 2015 to January 2016. THMs are monitored on a quarterly basis. FEBRUARY: All sampling and testing met regulatory requirements. Testing for Schedule 15.1, the lead sampling program was completed this month. MARCH: All sampling and testing met regulatory requirements with 0. Reg 174/03, see attached for all sampling and testing results. SECOND QUARTER: All sampling and testing met regulatory requirements with 0. Reg. 170/03. The table below shows the number of samples taken each month along with the range of results. The limit for Total Coliform and E. coli is zero, heterotrophic plate count(HPC)doesn't have a limit. This is an operational guide to initiate an action plan if results are continuously high in an area. Samples are taken at four different locations throughout the distribution system each week. Total #Samples Coliform E. soli Range #Samples HPC Range (cfu/100mL) (cfu/100mL) (cfu/100mL) January 16 O�,D 0-.6. 8. <-10 '20 February 20 0-0 0- 0 10 <10—230 March.. 16 0 0 0="0 8 <10-<10 April 16 0-0 0-0 8 <10- 20 May 20 0 70 0=0 70 10-90 June 16 0-0 0-0 8 <10- >2000 Trihalomethanes are sampled on a quarterly basis. The table below shows the running average along with the quarterly results thus far. .--.___..-------- Limit THM Result (pg/L) (pg/L) .. . ..July 2015 37 October 2015 - 81 January:2016 _ 56 April 2016 - 48 Running Average 100. 55.5 The Rodney Tower continuously monitors the free chlorine residual of the water. The results fluctuate based on fill cycles. The chart below shows the minimum, maximum and average daily free chlorine residuals. During the winter months the results are usually very good, however, once there is warmer weather the chlorine residuals dissipate. In April,Spring flushing of the distribution system began and improved the residuals in the Rodney Tower. It is required to maintain 0.2mg/L of free chlorine in the distribution system. Therefore, the residual leaving the tower must be above this 0.2mg/L. An adverse reportable event occurs when the chlorine residuals drops below 0.05mg/L, For May, the free chlorine residuals remained in compliance and have been maintaining very well. There was a spike in chlorine due to higher residuals leaving the Tri-Count WTP, chlorine dosing was lowered at the WTP. In June, overall the chlorine residuals are slightly lower which is expected during the summer months. There was an alarm for high chlorine (refer to Section 7),this required a calibration of the chlorine analyzer. There were no low chlorine issues for the month. 3.00 2.50 2.00 1.50 kfi A max 1.00 —min avg 0.50 0.00 O�(0 O,� 16V O,� � O,� O'� °c1°yr� oy1°11� °ro1°y1ry i I SECTION 5: OCCUPATIONAL HEALTH &SAFETY FIRST QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted in January. SECOND QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted in April SECTION 6: GENERAL MAINTENANCE FIRST QUARTER: JAN VARY: 04, 11, 18, 25: Collected weekly bacti samples in the West Elgin distribution system 18: collected THM sample 01, 04, 06, 08, 11, 13, 15, 18, 20, 22, 25, 27, 29: West Elgin facility checks and readings 01, 08, 15, 22, 29: Weekly auto flusher rounds in West Elgin 15: Watermain repair at the corner of Monroe &Wellington St. in West Lorne; replaced 35" section of 6" water main, 2x6" hymax couplers, 1x6" saddle,reconnect one customer line. 18: Replaced batteries and rewire the auto flusher timer opposite 21509 Hoskins Line 08: Monthly chamber meter readings 26, 27:West Elgin Distribution monthly sample point rounds 19, 29:Valve operations in the Village of Rodney FEBRUARY: 01,08,16,22,29: collected weekly bacti samples in the West Elgin distribution system 01: completed schedule 15.1 samples from distribution system 01,03,05,08,10,12,15,16,17,19,22,24,26,29: West Elgin facility checks and readings 01: monthly sample station checks and residuals 05,12,19,26: weekly auto flusher rounds in West Elgin 02,03,09,24: valve operations village of West Lorne and rural 16: 24988 Gray Line- replace valve and solenoid assembly on auto flusher, ran several times to ensure proper operation MARCH: 07,14,21,29: Collected weekly bacti samples in the West Elgin distribution system. 02,04,07,09,11,14,16,18,21,23,25,2,30: West Elgin facility checks and readings. 03,11,18,25: Weekly auto flusher rounds in West Elgin. 07: Monthly chamber meter readings. 09,10: West Elgin Distribution monthly sample point rounds. SECOND QUARTER: APRIL: 04,11,18,25: Collected weekly bacti samples in the West Elgin distribution system. 01,04,06,08,11,13,18,20,22,25,27,29:West Elgin facility checks and readings. 01,08,15,21,29: Weekly auto flusher rounds in West Elgin. 04: Monthly chamber meter readings. 08: Nevtro onsite to quote altitude valve at West Lorne Standpipe. 11: Quarterly samples collected. 14,27: West Elgin Distribution monthly sample point rounds. 18,19,20,21,25,26,27,28,29: Hydrant flushing. MAY: 02,09,16,24,30: Collected weekly bacti samples in the West Elgin distribution system. 02: Monthly chamber meter readings. 02,04,06,09,11,13,16,18,20,23,24,27,30: West Elgin facility checks and readings. 03-17: Main valve maintenance; locating,turning valves and painting caps for easier location in the future. 03,05: West Elgin Distribution monthly sample point rounds. 06,13,20,27: Weekly auto flusher rounds in West Elgin. 31: Monthly blow-offs and residuals recorded. JUNE: 01: Monthly chamber meter readings. 01,03,06,08,10,13,15,17,20,22,24,27,29: West Elgin facility checks and readings 03,10,17,24,30: Weekly auto flusher rounds in West Elgin. I 06,13,20,27: Collected weekly bacti samples in the West Elgin distribution system. 06,07,08,09: Monthly blow-offs and residuals recorded. 08: Installed a hydrant at Wood St.and McGregor St. in West Lorne. Main isolated from 10:50- 13:30. Proper main break procedure and disinfection procedure followed. Returned back to normal operations at 14:00. 13,14: West Elgin Distribution monthly sample point rounds. 14: Started numbering hydrants. 27: Finished numbering hydrants. SECTION 7: ALARM SUMMARY FIRST QUARTER: No alarms during this quarter. SECOND QUARTER: APRIL: No alarms during the month. MAY: 14: Chlorine HI level alarm; upon arrival chlorine was at 2.36ppm tested chlorine with handheld analyzer and it read 1.73ppm. Calibrated the analyzer, high level possibly due to high chlorine spikes leaving the plant on 13/05/16. JUNE: 09: Rodney Tower Chlorine Alarm:Trending showed chlorine was in HI level from 06:05-06:18, chlorine was ranging from 1.95ppm-2.09ppm. Operator tested analyzer with handheld and calibrated the analyzer. 18: Paged out for a broken pipe at 8650 Furnivai Rd. Operator arrived onsite and was instructed by home owner that West Elgin Water Dept was on route to repair. OCWA contacted Mike Kalita and was informed that he was on his was with the parts to repair a joint that had broke near the meter. My assistance was offered more than once but respectfully declined. SECTION 8: COMMUNITY COMPLAINTS&CONCERNS FIRST QUARTER, No complaints or concerns this quarter. SECOND QUARTER: APRIL: 27: Service leak at 158 Main Street, West Lorne. Curb stop was leaking, operator replaced curb stop, all done live. Proper disinfection procedure was followed and line was flushed after the repair was completed. I I MAY: No complaints or concerns this month. JUNE: No complaints or concerns this month. � :OF P a t N 4 m a U „r �� 1998'a\ The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Magda Badura/Scott Gawley DATE: July 21, 2016 SUBJECT: Rodney Elevated Water Tower— Rechlorination System RECOMMENDATION: That Council approves Stantec Consulting Ltd to proceed with the development of the Scope of Work Contract documents as outlined in Appendix A of this report; AND FURTHER obtain a minimum of three bids of the construction work to be presented to Council for consideration. INTRODUCTION: In May 2014, Stantec Consulting provided the Municipality with a range of solutions for consideration. Among four potential solutions; installation of rechlorination equipment was deemed to be the preferred option as it provides a means to boost residuals at the tower. BACKGROUND: The existing Elevated Wafter Tower was constructed in 1994 and consists of a common 300mm diameter fill/draw line. Based on the elevation of the tower and its interrelationship with the distribution system and other storage facilities, water turnover has been a problem in the past. Compounding this issue is the relatively long distance from the Tri County Water Treatment Plant to the tower, which increases water age, decreasing chlorine residual. The tower currently measures chlorine residual, but is not equipped with any chemical feed system. DISCUSSION: Stantec Consulting was engaged in this study and provided Municipality with a range of potential servicing solutions for consideration: • Option 1: Continue to operate as-is with minor modifications; • Option 2: Tank modifications to include passive mixing system; • Option 3: Piping modifications within the tower to promote better mixing; • Option 4: Installation of rechlorination equipment. Further operational issues experienced with the tower precluded Option 1 as a viable option. Both options 2 and 3 results in significant disruption of the tower during construction, at higher capital cost, and does not address the aging water issue of the incoming supply. Option 4 was deemed to be the preferred option. Attached is the review conducted by Stantec and Budget for the Engineering for the Rechlorination System at the Rodney Elev ated W ater Tower (Appendix A). Summary of the Cost estimated for the construction of the Rechlarination upgrades (Appendix B). The budget included in the 2016 Capital is $170,000. Respectfully Submitted, Reviewed by: Signature Signature Magda Badura Scott Gawley, CPA, GA Treasurer Administrator/Treasurer Attachments Stantec Consulting Ltd. 171 Queens Avenue,6th Floor London ON N6A 5J7 eC Tel: (519) 645-2007 Stant Fax: (519) 645-_6575 November 24, 2015 File: 656-89786 Attention: Scott Gawley, CGA , Administrator/Treasurer Municipality of West Elgin 22413 Hoskins Line Rodney, Ontario NOL 2CO Dear Sir, Reference: Rodney Elevated Water Tower-Work Plan and Budget 1. Introduction/Background Stantec Consulting Ltd. (Stanfec) is pleased to provide the following work scope related to the design of a rechlorination system at the Rodney Elevated Water Tower (EWT) within the Municipality of West Elgin. This work scope has been prepared based on further discussions with the Municipality during the August 10th meeting, and subsequent site review undertaken by Stantec to confirm general constructability items. The existing EWT was constructed in 1994 and consists of a common 300mm diameter fill/draw line. Based on the elevation of the tower and its interrelationship with the distribution system and other storage facilities,water turnover has been a problem in the past. Compounding this issue is the relatively long distance from the West Elgin Water Treatment Plant (WTP) to the tower,which increases water age, decreasing chlorine residual. The tower currently measures chlorine residual, but is not equipped with any chemical feed system. In May 2014, Stantec provided the Municipality with a range of potential servicing solutions for consideration, including: • Option 1: Continue to operate as-is with minor modifications; • Option 2: Tank modifications to include passive mixing system; • Option 3: Piping modifications within the tower to promote better mixing; • Option 4: Installation of rechlorination equipment. Further operational issues experienced with the tower precluded Option 1 as a viable option. Both options 2 and 3 results in significant disruption of the tower during construction, at higher capital cost, and does not address the aging water issue of the incoming supply. Therefore, Option 4 was deemed to be the preferred option as it provides a means to boost residuals at the tower. Further discussion suggested preference to provide dosing on both the plant inlet and outlet, subject to further assessment. Design with cornmunity in mind November 24,2415 Scott Gawley,CGA -Administrator/Treasurer Page 2 of 5 Reference: Rodney Elevated Water Tower-Work Plan and Budget Stantec subsequently reviewed the site with Operations staff to confirm existing conditions in order to assess the extent of upgrades required. Based on review, the following key items were noted: • The pedestal consists of a general storage area,with separafed process area (internal doorway separates both areas). The internal process area includes an internal roof structure (height of approximately 10 feet).The external storage area extends to the lower section of the tank (i.e., is open); • The existing process piping consists of a common inlet/outlet that enters/exits the tower. Originally, flow into the tower was directed through a main line complete with a control valve,with isolation valves on the upstream and downstream ends to allow for maintenance. The control valve likely operated as an altitude valve, opening to allow for flow into the tower, then closing once a high level was reached. Flow from the tower bypasses the control valve through a separate line that tees off and back into the common inlet/outlet. This line includes a check valve (oriented to allow only for flow leaving the tower) and isolation valves; • Information from Operations staff indicate that the control valve is not functional, but left in an open position; and • The existing process room includes various analyzers and the SCADA system. The following is intended to describe those tasks we intend to undertake in order to successfully undertake the design and implementation of the proposed works. Our work plan is intended to provide a cost effective method of completing this work so as to ensure the most effective use of the Owner's and OCWA's staff. 2. Proposed Work Scope Based on our review of the requirements of this project as detailed in the introduction and previous technical memorandums from our previous work, the following are the key tasks that we propose in order to undertake this assignment: • Task 1 -Project Initiation Meeting/Review of Background Information: We would propose to meet with the Municipality and OCWA to review the scope of work, key tasks, schedule, budget, and other project related items. A Request for Information (RFI) will be prepared and sent ahead of the project meeting in order to obtain as much information as possible (including any detailed drawings of the EWT). • Task 2-Preliminary Design-Stantec will prepare a 30%design for the Municipality's and OCWA's review prior to proceeding with detailed design of the upgrades in order to gain general consensus on the design concept. We will prepare a draft Control Narrative and Process and Instrumentation Diagram (P&ID). As part of this task,Stantec will review available drawings for the facility (preferably in CAD or at minimum scaled drawings depicting key dimensions), We have included a provisional item to visit the site to obtain field measurements to supplement any data gaps; . Design�&,ith community in mind November 24,2015 Scott Gawley,CGA -Administrator/Treasurer Page 3 of 5 Reference: Rodney Elevated Wafer Tower-Work Plan and Budget • Task 3-Detailed Design, Preparation of Quotation Document, and Assistance During Bidding--Subject to the outcome of Tasks i and 2,we will undertake detailed design of the proposed upgrades. The general scope of design includes the following: • Design of an internal chemical room with interior doorway, venting, and electrical. The proposed chemical room will house the sodium hypochlorite day tank and spill containment unit, chemical metering pump system (SureFeed PID system), and portable eyewash system. At present, it is noted that two (2) SureFeed units may be required to allow for dosing of chlorine in either direction, • Modifications to the interior piping including removal of the control valve, and check valve, and installation of a flow meter (bi-directional meter with 4 to 20mA signals to measure fill and draw), additional chlorine analyzer, and static mixers. Our work plan assumes the preparation of design drawings and specifications to allow for contractors to bid the work through a quotation based process. We will also prepare and submit to the Municipality a Class C construction cost estimate for review, in addition to a completed Form 2 per the DWWP and license requirements. Our work scope assumes that the Municipality will conduct the bid process. Our work scope includes assistance to answer any questions during the bid process and to draft addenda for issuance through the Municipality. We have also assumed that a bidders meeting may be required prior to quotation close and will assist the Municipality in reviewing bids received; • Task A(Provisional)-Contract Management Services-As part of this task, Stantec will undertake the following if required by the Municipality: • Attendance at a pre-construction meeting, including preparation of meeting minutes, • Review of shop drawings and work procedures, • Attendance at site during construction including schedule-Based on anticipated three (3) weeks of site works, assuming equivalent of 2 full days per week in addition to one (1) bi-weekly meeting, and one (1) final site review, • Close-Out Documentation, including addenda to current Operations Manual and preparation of as-built drawings. • SCADA/PLC Modifications-We have assumed that any required programming will be undertaken as part of the quotation process utilizing a pre-selected system integrator that is familiar with the existing system, However, if required,Stantec can provide a work scope and budget to complete this work. Refer to Section 4 for the associated cost estimate to undertake this work. 3. Schedule On the basis of assuming authorization to proceed is granted within a timely fashion,we anticipate completing Task 1 and 2 of our work within three weeks of authorization to proceed, Design with community in mind November 24,2015 Scott Gawley, CGA-Administrator/Treasurer Page.4 of 5 Reference: Rodney Elevated Water Tower-Work Plan and Budget with final design to be completed by January 13, 2016 to allow for tendering of the work by late January. Given fhe general scope of work anticipated for this assignment and the current operational issues, Stantec will work with the Municipality and OCWA to potentially fast-track components of the work in order to establish budget estimates for the 2016 capital plan, if required. 4. Fee Estimate Our upset limit fee for undertaking the scope of work as noted is provided in Table 1. In general, our fees would be based on a time plus expenses basis for the actual effort required to complete the assignment. The fee estimate would be considered to be an upset limit and would not be exceeded without prior approval of the Municipality. FMM 1 Project Initiation Meeting/Review of Background Data/Site Review $1,550 2 Preliminary Design $7,250 3 Detailed Design/Preparation of Contract Documents/Assistance During Bidding Detailed Design $8,750 Preparation of Contract Documents $2,500 Assistance During Bidding (includes site meeting with bidders) $900 Subtotal Tasks 1 to 3 $20,950 Provisional Items A Contract Management Services $7,950 Subtotal Task A $7,950 Total(Tasks 1 to 3 and Task A) $28,900 Note: 1. Our work scope includes preparation of an amendment to the Operation and Maintenance manual, and not a full revision to the current manual. If required, Stantec can review the current O&M and provide the Municipality with a work plan and budget to undertake a full update. 2. Our work plan is based on the general design as noted in Task 3. Should additional works be identified,we can prepare a work plan and budget for the Municipality's consideration. 3. We have assumed that a penetration into the pedestal will be required and have accounted for additional work to coordinate with Landmark to confirm any impacts. Design with community in mind November 24,2015 Scott Gawley, CGA-Administrator/Treasurer Page 5 of 5 Reference: Rodney Elevated Water Tower-Work Plan and Budget 4. Our work scope excludes preparation of any emergency plans, SOP's or other similar processes as it is assumed that these will be provided by OCWA. 5. We have assumed the use of a SureFeed PID unit(s) for control of dosing. Should alternate methods be required (i.e., dosing through PLC, etc.), additional effort will be required to confirm control needs. 6. Our work scope excludes any costs associated with permits or approvals.. 7. Our work scope does not include PLC programming as it is assumed that any programming will be addressed as a line item under the tender (potentially as an allowance should the Municipality or OCWA have a preferred programmer). 8. We have assumed one (1) revision of the draft tender package and close-out documentation following receipt of comments. 5. Closing Thank you for the opportunity to allow Stantec to submit this work plan to the Municipality. We look forward to continuing to work with the Municipality and OCWA to implement the upgrades as noted in our work plan and previous technical memorandum. If you have any questions with respect to this scope of work, please do not hesitate to contact the undersigned. Regards, STANTEC CONSUTING LTD. Nelson Oliveira, P.Eng. Sector Leader, Water Phone:519-675-6620 Fax:51 6-645-6575 nelson.oliveira @stantec.com Design with community in mind � PuFa Dr � S U M M A R Y-CLASS D COST ESTIMATE RODNEY ELEVATED WATER TOWER RECHLORINATION UPGRADES GENERAL REQUIREMENTS (DIVISION 1) $ 27,425.00 PART 1 -RODNEY EWT UPGRADES (DIVISION 2 TO 16) $ 113,000.00 SUBTOTAL TENDER PRICE $ 140,425.00 CASH ALLOWANCES $ 10,000.00 CONTINGENCY ALLOWANCE $ 20,000.00 CONTRACT PRICE (EXCL. HST) $ 170,425.00 I f s� nk t r r r � ty ® I I 4 I `.�+y k� pp + a� �f v ti- rtti'� s rt . �r r:LL 1 ASS � i E� Kf �r r t ' .y t ✓ r ;?>f HI � A • . �=4,j f- t 5� -Yk Aw- t �ro r I f F�3 1 A{ �r Facility Information: Facility Name: Rodney Wastewater Treatment Plant Facility Type: Municipal Classification: Class 2 Wastewater Collection,Class 2 Wastewater Treatment Operational Description: The collection system consists of sewers and one submersible pumping station.The treatment facility main elements are an extended aeration process designed for combined carbon removal and nitrification.The discharge of secondary clarifier:effluent is filtered and disinfected with ultraviolet light before being re-aerated and discharged to the Sixteen Mile Creek.The waste activated sludge is discharged to a lagoon for storage. Dual-point chemical addition alum:is used for phosphorus removal.Sodium hydroxide Is added for control of alkalinity. Service"Information Areas:Serviced: Village of Rodney Design Capacity: Total Design Capacity: 590 m3lday Total Annual Flow(2015 Data): 137,326 m3lyear Average Day Flow(2015 Data): 384 m3/day Maximum Day Flow(2015 Data): 839 m3lday Treatment Process Features: Effluent Receiver: Sixteen Mile Creek to lake Erie Major Process: Extended aeration Phosphorus Removal: Continuous,Use of alum Additional Treatment: Effluent filtration Discharge Mode: Continuous discharge Effluent Disinfection Practice: UV Disinfection Sludge Stabilization: Lagoon storage Contacts: Senior Operations Manager: Dale LeBritton 519:768-9925,cell 519:476-5898 Business Development Manager: Susan Budden 619:680-1310x7003 2 I SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER There were no compliance issues to report for the first quarter, SECOND QUARTER: There were no compliance issues to report for the second quarter. SECTION 2: INSPECTIONS FIRST QUARTER: There were no MOECC or MOIL inspections during this quarter. SECOND QUARTER; There were no MOECC or MOIL inspections during this quarter. SECTION 3: PERFORMANCE ASSESSMENT REPORT: The average daily flow for the wastewater treatment plant so far is 451.8m3/d. The average daily flow in 2015 was 383.5m3/d,therefore the flow for 2016 so far is up by 18%when compared to 2015, The plant is currently at 76.6%of its rated capacity of 590m3/d. Chart 1. Raw flows in 2016 compared to 2015 flows. 700 600 — — � � 600 ' 2015 Average Daily Flaw 400 (m3/d) i 3 300 I i' ®2016 Average Daily f; Flow 200 I: (m3/d) 100 I - Design Average Flow (m3/d) D m o �. Q m O } LL z 0 3 Raw samples are taken on a biweekly basis following the ECA requirements. The table below shows the raw sample results for 2016. Table 1. Raw water sample results for 2016. -e e BOD!(mg/L)) 112 84 47 90 94 214 TKN 29.3 21.8 17.1 21.4 35.5 44.8 TP(mg/L) 3.39 2.80 1.76 2.33 3.51 4.54 TSS(mg/L) 87.5 75.5 58 76 98.5 157 The effluent is sampled on a weekly basis following the requirements of the ECA. The average effluent BOD5 for 2016 so far is 2.2mg/L, meeting both effluent objectives and limits identified in the ECA. The annual average result for GODS in 2015 was 3.8mg/L,therefore the results for 2016 so far are down by 42.4%when compared to 2015 (refer to Chart 2), Chart 2. Average Monthly Effluent BODS results for 2016 compared to 2015. 16 14 12 x 10 2015 BOD5(mg/L) 6 2016 BOD5(mg/L) Objective(mg/L) 4 m Limit(mg/L) 0 _ ¢ ' 3 E o d 7 u a 0 d Ln 4 The average effluent TSS for 2016 so far is 2mg/L, meeting both effluent objectives and limits identified in the ECA. The annual average result for TSS in 2015 was 3.4mg/L,therefore the results for 2016 so far are down by 40.7%when compared to 2015 (refer to Chart 3). Chart 3. Average monthly effluent total suspended solids results for 2016 compared to 2015. 16 14 0 12 2015 TSS(mg/L) 8 r 2016 TSS(mg/L) 6 Objective(mg/L) 4 s. ••• — Limit(mg(L) 0 t o-a� "P xP `Ib The average effluent TP for 2016 so far is 0.08mg/L, meeting both effluent objectives and limits identified in the ECA. The annual average result for TP in 2015 was 0.10mg/L,therefore the results for 2016 so far are down by 16.8%when compared to 2015 (refer to Chart 4). Chart 4. Average monthly effluent total phosphorus results for 2016 compared to 2015. 1.2 1 1 0.8 �..^ I D—=3 2015 TP(mg/L) 0.6 '' G 1 ® ® ® ® ® — ® ® ® ®2016 TP(mg(L) 0.4 ?' -- Objective(mg/L) 0.2 E � Llrntt{mg(L) f 1 - Ii n Z 4 0 0 5 The average effluent TAN for 2016 so far is 0.1mg/L, meeting both effluent objectives and limits identified in the ECA. The annual average result for TAN in 2015 was 0.17mg/L,therefore the results for 2016 so far are down by 40.5%when compared to 2015 (refer to Chart 5). Chart 5. Average monthly effluent total ammonia nitrogen results for 2016 compared to 2015. 6 5 4 = --� 3 :E 2015 TAN(mg/L) w 2016 TAN(mg/L) 2 Objective(mg/L) 1 -m — Limit(mg/L) 0 R CL ao .0 M Q c Q O i LL d z° n U1 The geometric mean effluent E. coil for 2016 so far is 2cfu/100mL, meeting both effluent objectives and limits identified in the ECA. E. coli is required to be sampled from April 15th to October 151". The annual geometric mean result for E. coli in 2015 was 7cfu/100mL,therefore the results for 2016 so far are down by 72.3%when compared to 2015(refer to Chart 6). Chart 6. Geometric mean effluent E. toll results for 2016 compared to 2015. 250 200 ;=x:= 2015 E.toll 150 (cfu/100mL) ®2016 E.coil 100 (cfu/100mL) Objective 50 (du/loom) ® Omit(cfu/100rnQ 'E t4 c 2 V 0 M C ¢ M U y w m 0 o N 6 Dissolved oxygen(DO)of the effluent is tested on site at the plant,the ECA identifies a minimum level required as an objective. This objective is 5mg/L. The chart below (chart 7)shows the average DO concentrations,there have been no objective exceedances. Chart 7. Average Dissolved Oxygen (DO) results for 2016 compared to 2015. 14 12 ie 10 6 q a 2015 DO(mg/L) e 2016 DO(mg/L) 4 4 Objective(mg/L) 2 r s a Q i fr f z M C. c c Q :3 = � E o LL Z Q Total Kjeldahi Nitrogen (TKN) is sampled biweekly in accordance with ECA requirements,there are no objective or limits imposed on this parameter. The average effluent TKN for 2016 so far is 1.3 mg/L. The annual average result for TKN in 2015 was 0.9mg/L,therefore the results for 2016 so far are up by 42%when compared to 2015 (refer to Chart 8). Chart 8. Average TKN results for 2016 compared to 2015. 3.5 3 2.5 2 1.5 I 3 2015 TKN(mg/L) 1 ; ®2016 TKN(mg/L) I 0.5 0 L' A Baca o air �`day�J�e N 0\A¢o� o 7 Alkalinity is sampled at least biweekly in accordance with ECA.requirements;there are no objective or limits imposed on this parameter. It is recommended that at least 50mg/L is-present in the effluent. The average effluent alkalinity for 2016 so far is 86.5mg/L. The annual average result for alkalinity in 2015 was 75.8mg/L, therefore the results for 2016 so far are up by 14.1%when compared to 2015(refer to Chart 9). Chart 9. Average alkalinity results for 2016 compared to 2015. 140 120 100 80 e 60 ' 1 0 2015 Alkalinity(mg(L) 40 I' i2016R Alkalinity L ! ) 20 a a -� en ca E Q 3 z 0 tn pH is sampled at least biweekly in accordance with ECA requirements;there are no objective or limits imposed on this parameter. It is recommended that the pH is in the range of 6.5-8.5. The average effluent pH for 2016 so far is 7.79. The annual average result for pH in 2015 was 7.61,therefore the results for 2016 so far are up by 2.4%when compared to 2015(refer to Chart 10). Chart 10. Average pH results for 2016 compared to 2015. 8.2 8 7.8 !l!L 7.6 i6 I3 n 7.4 i 2015 pH i ®2016 pH 7.2 x � 7 ' -�':- 3 4�Ja�tJ��atr P�i� �aA ,3�e ��`�Olu g,eO�ooe,��e` met P,�O yQ�¢ o�oeo�e 8 Temperature is measured at least biweekly in accordance with ECA requirements;there are no objective or limits imposed on this parameter. The temperature of the effluent fluctuates based on outdoor temperatures. The average effluent temperature for 2016 so far is 9.1°C. The annual average temperature in 2015 was 11.1°C,therefore the results for 2016 so far are down by 17.9%when compared to 2015 (refer to Chart 11). Chart 11. Average Temperature results for 2016 compared to 2015. 20 18 {{ 16 14 12 e a' a 10 8 4 Q 2015 Temp(oC) 6 fu ■2016 Temp(oC) ,: r y. 4 s R 2 b PQ '0 ;Y> a0 a. ° VIP SECTION 4: OCCUPATIONAL HEALTH &SAFETY FIRST QUARTER: JANUARY: Receptacle for the lighting in the clarifier was replaced by Gerber Electric. FEBRUARY: There were no Health and Safety issues identified this month. MARCH: There were no Health and Safety issues identified this month. SECOND QUARTER: There were no Health and Safety issues identified this quarter. 9 it SECTIONS: GENERAL MAINTENANCE FIRST QUARTER: JANUARY: -routine rounds and readings include; clearing debris from bar screen, spraying down sand filters and UV channel, draining moisture from air system for sand filters. -weekly inspection of Rodney Pump Station. Operating pumps in hand mode to ensure proper operation. 04,11,25: Pumped sanitary chamber out. 06: Winterized clarifier(foam on windows). 06: Pumped water out of dry well at Rodney Pump Station. 06,21: Sprayed clarifier down. 13,28:Transferred alum. 13,22: Cleaned weirs at the end of the aeration. 21:Thawed RAS south pipe with steamer. 28: Flushed alum line with hot water and installed a foot valve on the alum line to increase efficiency. i' 29: Ran generator at Rodney Pump Station for monthly checks. FEBRUARY: -routine rounds and readings include; clearing debris from bar screen, spraying down sand filters and UV channel, draining moisture from air system for sand filters, lifting air lances. -weekly inspection of Rodney Pump Station. Operating pumps in hand mode to ensure proper operation. 01: Pumped sanitary chamber out. 02, 03: Bell onsite at pump station to reconnect cable and to fix the communication loss for the pump station. 05,12,23:Transferred alum. 10: Chemtrade onsite to deliver alum. 12: Cleaned weirs at the end of the aeration. 11: Ran generator at Rodney Pump Station for monthly checks. 23: Flushed alum line with hot water to increase efficiency. 25: Cleared obstruction (root build-up)from pipe between clarifier and filter building. MARCH: -routine rounds and readings include; clearing debris from bar screen, spraying down sand filters and UV channel, draining moisture from air system for sand filters, lifting air lances. -weekly inspection of Rodney Pump Station. Operating pumps in hand mode to ensure proper operation. 11: Farmington onsite for quote (ladder on alum tank, sanitary chamber). 23: Transferred alum. 10 SECOND QUARTER: APRIL: -routine rounds and readings include; clearing debris from bar screen, spraying down sand filters and UV channel, draining moisture from air system for sand filters, lifting air lances, test alarms. -weekly inspection of Rodney Pump Station. Operating pumps in hand mode to ensure proper operation,test alarms. 06. Install UV lights for spring/summer compliance. 18: Farmington onsite for repairs, replaced a bracket to properly secure ladder to the alum tank, replaced some pipe and fittings that were broken on the sanitary pump discharge pipe. 26: Flowmetrix on site for annual scheduled clarifier discharge flow meter calibration. MAY: -routine rounds and readings include; clearing debris from bar screen, spraying down sand filters and UV channel, draining moisture from air system for sand filters, lifting air lances. -weekly inspection of Rodney Pump Station. Operating pumps in hand mode to ensure proper operation. 11: Extreme Drilling on site for cleaning out Rodney Pump station well. 27: Extreme Drilling on site for cleaning out Rodney Pump station well. JUNE: -routine rounds and readings include; clearing debris from bar screen, spraying down sand filters and UV channel, draining moisture from air system for sand filters, lifting air lances. -weekly inspection of Rodney Pump Station. Operating pumps in hand mode to ensure proper operation. 16:Alum transfer to 30 OOOL holding tank from ChemTrade. 17: Earl Ross on site to give quotes on stair repairs, and to replace existing but on top of bar screen. 20: Gerber Electric on site to give quote on repairs of bar screen and sanitary pit. 22: Rob Hailstone on site to give quotes for stair repairs, and to replace existing but on top of bar screen. 30: SJ Sheds on site to give quotes for stair repairs, and to replace existing but on top of bar screen. SECTION 6: ALARM SUMMARY FIRST QUARTER: JAN VARY: 10: High level alarm, high flows due to heavy rain; diverted flow to lagoon until back to normal flows. 16: High level alarm, operator arrived onsite and alarm was now normal. Ran the bar screen and checked the plant process. High flows continued all weekend due to melting snow and heavy rainfall. FEBRUARY: 09: Channel 8, high flow alarm. Bypassed clarifier effluent to lagoon. Inspected filters and effluent flow as well as influent flow. Inspected Rodney Pump Station and searched for a possible main break in town. 11 MARCH: 19: Low/No flow alarm, pumps not running. Operator onsite and reset RAS pumps and flow was returned back to approximately 825m3. SECOND QUARTER: APRIL: There were no alarms for this month. MAY: 01: Channel 4 pump station high level. Arrived at pump station,pump was on,and shut off as it was supposed to and alarm was now normal. Opened hatch and looked in wet well,there was no sign of high level. Monitored a pump cycle, pumps operated as normal.Communication was fine. Went to the sewage plant, cleaned the bar screen and checked all buildings. 10: Channel 5, Low RAS, cycled pump to clear blockage. Arrived onsite and flow was 300m3 and it was out of alarm. Operator shut off the pump for roughly 30mins and started it back up again and flow was at 620m3 when Operator left. Checked all other buildings and the clarifier to ensure everything was properly working. 25: Channel 5, Low RAS, cycled pumps to clear blockage. JUNE: There were no alarms for this month. SECTION 7: COMMUNITY COMPLAINTS&CONCERNS FIRST QUARTER: There were no complaints or concerns for the first quarter. SECOND QUARTER: There were no complaints or concerns for the second quarter. 12 t West Lorr e W stewater Treatment Plant & collection System � . Operations Report �4 Second Quarter 2016 der 1 Y'1 i� i i 7 Submitted by: Clean ' ' ater Agency r��2 r Asra Date Daily 18' .20M IL P4 4T }4 �.. eA r t. a; fi� (r 5 3 mil;lk l :5 F2l}' Facility Information: Facility Name: West Lorne Wastewater Treatment Plant&Collection System Facility Type: Municipal Classification: Class 2 Wastewater Collection,Class 2 Wastewater Treatment Operational Description: The village of West Lorne is served by an extended aeration Wastewater Treatment Plant,comprised of aeration,clarification,filtration,disinfection and sludge disposal, Also included is the collection system with one pumping station and a sanitary sewer system. The operations are in accordance to ECA#3- 0442-90-938,which covers the entire plant including the pumping stations. The collection system consists of sewers and one submersible pumping station.The treatment facility main elements are an extended aeration process designed for combined carbon removal and nitrification.The discharge of secondary clarifier:effluent is filtered and disinfected with ultraviolet light before being reaerated and discharged to the Zoller Drain and then Brocks Creek.The waste activated sludge is discharged to a lagoon for storage. Dual-point chemical addition alum:is used for phosphorus removal.Sodium hydroxide is added for control of alkalinity. Service Information Areas Serviced: Village of West Lorne Design,Capacity: Total Design Capacity: 900 m3/day Total Annual Flow(2015 Data): 178,713 m3/year Average Day Flow(2015 Data): 490 m3/day Maximum Day Flow(2015 Data): 1,144 m3lday Treatment Process Features: Effluent Receiver: Zoller Drain to Brocks Creek to Lake Erie Major Process: Extended aeration Phosphorus Removal: Continuous,Alum addition Additional Treatment: Effluent filtration Discharge Mode: Continuous discharge Effluent Disinfection Practice: UV Disinfection Sludge Stabilization: Lagoon storage Contacts: Senior Operations Manager: Dale LeBritton 519:768-9925,cell 519:476-5898 Business Development Manager: Susan Budden 519:680-13110x7003 2 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: There were no non-compliances reported for the first quarter. SECOND QUARTER: There were no non-compliances reported for the second quarter. SECTION 2: INSPECTIONS FIRST QUARTER., There were no MOECC or MOL inspections during the first quarter. SECOND QUARTE R: There were no MOECC or MOL inspections during the second quarter. SECTION 3: PERFORMANCE ASSESSMENT REPORT The average daily flow for the wastewater treatment plant so far is 577.5m3/d. The average daily flow in 2015 was 489.5m3/d,therefore the flow for 2016 so far is up by 18%when compared to 2015. The plant is currently at 64.2%of its rated capacity of 900m3/d. Chart 1. Raw flows in 2016 compared to 2015 flows. 1000 900 800 700 ;- 2015 Average Daily b it 600 Flow a .f (m3/d) 500 e � f P ®2016 Average Daily 400 L7 , Flow 300 200 Design Average Flow (m3/d) 100 I� 0 L L L L 7 .� -� :3 M Q 1 CC Qj LL. -0 m n z ❑ 3 Raw samples are taken on a biweekly basis following the ECA requirements. The table below shows the raw sample results for 2016. Table 1. Raw water sample results for 2016. s BbD5(mg/L) 77 154 89.687 114 131 26 TKN(mg/L) 26.2 36.6 24.8 30.2 46.4 2.8 TP(mg/L) 2.85 4.68 2.46 3.25 4.96 0.24 TSS(mg/L) 56.5 153.5 93.3 135 140.5 40 Alkalinity(mg/L) 300.5 299.0 245.8 2513 309.6 249.5 The effluent is sampled on a weekly basis following the requirements of the ECA. The average effluent BOD5 for 2016 so far is 2.4mg/L, meeting both effluent objectives and limits identified in the ECA. The annual average result for GODS in 2015 was 2.9mg/L,therefore the results for 2016 so far are down by 16.2%when compared to 2015(refer to Chart 2). Chart 2. Average Monthly Effluent GODS results for 2016 compared to 2015. 16 14 12 10 - 8 u i 2015 BOD5(mg/L) 2016 BOD5(mg/L) 6 4 u� _... Objective(mg/L) 2 P Limit(mg/L) 0 Jifu tW ai Q W O v si W Z C 4 The average effluent TSS for 2016 so far is 4.1mg/L, meeting both effluent objectives and limits identified in the ECA. The annual average result for TSS in 2015 was 3.5mg/L,therefore the results for 2016 so far are up by 19.2%when compared to 2015 (refer to Chart 3). Chart 3, Average monthly effluent total suspended solids results for 2016 compared to 2015. 16 14 12 10 S j'. 2015 TSS(mg/L) 6 2016 TSS(mg/L) 4 r Objective(mg/L) — — Limit(mg/L) 2 a o }s L L V M .0 CL ago o Q c:12 Q Q a m ti m E ? V N The average effluent TP for 2016 so far is 0.12mg/L, meeting both effluent objectives and limits identified in the ECA. The annual average result for TP in 2015 was 0.11mg/L,therefore the results for 2016 so far are up by 14.2%when compared to 2015 (refer to Chart 4). Chart 4. Average monthly effluent total phosphorus results for 2016 compared to 2015. 1.2 1 0.8 2015 TP{mg(L) ,,. — — — — — — — ®2016 TP(mg(L) 0.4 Objective(mg/L) 0.2 ., Limit{mg(L) i r o > > ca Q ? ou o v > z 0 m G Ln 5 i i The average effluent TAN for 2016 so far is 0.1mg/L, meeting both effluent objectives and limits identified in the ECA. The annual average result for TAN in 2015 was 0.104mg/L,therefore the results for 2016 so far are down by 3.8%when compared to 2015 (refer to Chart 5). Chart S. Average monthly effluent total ammonia nitrogen results for 2016 compared to 2015. 6 5 1 4 3 2015 TAN(mg/L) —2016 TAN(mg/L) Objective(mg/L) 1 Limit(mg/L) 0 s - m to Q Q w U 0i z o The geometric mean effluent E. coli for 2016 so far is 65cfu/100mL, meeting both effluent objectives and limits identified in the ECA. E. coli is required to be sampled from April 151h to October 15th. The annual geometric mean result for E. coli in 2015 was 30cfu/100mL,therefore the results for 2016 so far are up by 120%when compared to 2015 (refer to Chart 6). Chart 6. Geometric mean effluent E. coli results for 2016 compared to 2015. 250 200 2035 E.coli 150 (cfu/100mL) ®2016 E.coli 100 (cfu/100mL) - Objective 50 (cfu/100mL) Limit(cfu/100mL) 0 f'L M M ro M. ' o a Q E w E a chi °s v 6 Dissolved oxygen (DO)of the effluent is tested on site at the plant,the ECA identifies a minimum level required Y8 p as an objective. This objective is 5m L. The chart below hart 7 shows the average DO concentrations, 1 � �/ o (c ) g there have been no objective exceedances. Chart 7. Average Dissolved Oxygen (DO) results for 2016 compared to 2015. 12 10 a 8 IN I^a 2015 DO(mg/L) q, G'. 2016 DO(mg/L) � � ,, � f r s o Objective(mg/L) 0 rs Q 4 s� = E u E a .. 0 o Total Kjeldahl Nitrogen (TKN) is sampled biweekly in accordance with ECA requirements,there are no objective or limits imposed on this parameter. The average effluent TKN for 2016 so far is 0.71mg/L. The annual average result for TKN in 2015 was 0.97mg/L,therefore the results for 2016 so far are down by 26.6%when compared to 2015 (refer to Chart 8). Chart 8. Average TKN results for 2016 compared to 2015. 2.5 2 1.5 2015 TKN(mg/L) ` I ®2016TKN(mg/L) 7 Alkalinity is sample at least bUe biweekly mac mane with A requirements;there are no objective orlimits imposed onthis parameter. It§ recommended that at least 5 m LRpr m@ 4th effluent. The avemp effluent al Hlnifor2016 so farB 91mUL The annual e at real for b+im 2015 was 72mg Q therefore the results for 2016 s far are upb 26.5%when compared to 20 (refer to Chart$. Chart 9. Average alkalinity resulstfor 216 compared U215 140 20 , 100 } [ 8 e Alkalinity UL) , [ ■2016AIkalinfty(mg(Q 2 ! . : 51 D \ k CL « § — o t ƒ z I � � pH §sampled k | aem biweekly in accordance with ECA requirements;there are no obetiv� eo limits imposed on this parameter. l%recommended bathpHbm beranpoE»&& Teaenpemuempfor216 so far§7.63. The annual average result for pH in 20 1 was 7a0,UEJoe the r results so far are Upby 31%when compared to 2015 (refer to Chart ). Chart Z, Average p @m| St r2l compared m20 . &Z a 7.8 7.§ . 7.4 m [ [ ) u 2015 pH 7. ) 0 2 1 pH } ( 7 ) ) 7 ( ( \ \�\Ea §a � Ky ° ; a Temperature is measured at least biweekly in accordance with ECA requirements;there are no objective or limits imposed on this parameter. The temperature of the effluent fluctuates based on outdoor temperatures. The average effluent temperature for 2016 so far is 10.6°C. The annual average temperature in 2015 was 13.8 °C,therefore the results for 2016 so far are down by 23.4%when compared to 2015(refer to Chart 11). Chart 11. Average Temperature results for 2016 compared to 2015. 25 20 15 x r ro 2015Temp{oQ 10 n ■2016 Temp[oQ 5 u �aa \A 666 Q3 y � a SECTION 4: OCCUPATIONAL HEALTH &SAFETY FIRST QUARTER: There were no Health and Safety concerns this quarter. SECOND QUARTER: There were no Health and Safety concerns this quarter. SECTIONS: GENERAL MAINTENANCE FIRST QUARTEW. JAN UARY: -routine rounds that include; clearing debris; from bar screen, aeration sprayers,floating debris from aeration cells,flushing grit centrifuge, removing scum from clarifier, draining moisture off blower air system for aeration cells and inspecting UV channel. -weekly Marsh Street Pump Station inspection/readings. Operated pumps in hand mode to ensure proper operation. 04:Turned sprayers off for winter months. 9 06: Programmed dialer at Marsh Pump Station. 12: Installed new block heater on generator at West Lorne Waste Water Treatment Plant 20, 31:Turned on generator at Marsh Pump Station for planned power outage and for monthly run test. 20: Ran generator at West Lorne Wastewater Treatment Plant for monthly checks. FEBRUARY: -routine rounds that include; clearing debris;from bar screen, aeration sprayers,floating debris from aeration cells,flushing grit centrifuge, removing scum from clarifier, draining moisture off blower air system for aeration cells and inspecting UV channel. -weekly Marsh Street Pumping Station inspection/readings. Operation of all pumps in hand-mode, to ensure proper operation. 03: Installed pump P101 at Marsh Pump Station. 04: Gerber Electric onsite for electrical hook up for the pump (P101). P101 back in operation. 04: Sprayed east and west clarifiers and UV channel. 10: Chemtrade onsite to deliver alum. MARCH. -routine rounds that include; clearing debris; from bar screen, aeration sprayers,floating debris from aeration cells,flushing grit centrifuge, removing scum from clarifier, draining moisture off blower air system for aeration cells and inspecting UV channel. -weekly Marsh Street Pumping Station inspection/readings. Operation of all pumps in hand-mode,to ensure proper operation. 17: Lorne Van Breda Construction on site to apply water proofing paper to prepare for siding on building. 30: Lorne Van Breda onsite to install new siding. 30: Cleaned aeration cells, clarifier cells and UV channel. SECOND QUARTER: APRIL: -routine rounds that include; clearing debris;from bar screen, aeration sprayers,floating debris from aeration cells,flushing grit centrifuge, removing scum from clarifier, draining moisture off blower air system for aeration cells and inspecting UV channel, test alarms. -weekly Marsh Street Pumping Station inspection/readings. Operation of all pumps in hand-mode,to ensure proper operation, inspect wet/dry wells, test alarms. 29: Run generators for monthly inspections. 06: Install UV lights for spring/summer compliance. 07:Jerry's Tree Service on site for lagoon/pump station tree quotes, Darrell Dick Excavation on site for lagoon brush clean up quote. 13: Arbortech Tree Service onsite for lagoon/pump station tree quotes. 22:Triple S Sanitation dumped 12,000 gallons of waste in west lagoon from Old Boy's Trailer Park. 26: Flowmetrix on site for scheduled annual plant influent meter calibration. 29:Albert's Generator on site to replace batteries on generator, both batteries were faulty. 10 I I MAY: -routine rounds that include; clearing debris; from bar screen, aeration sprayers,floating debris from aeration cells,flushing grit centrifuge, removing scum from clarifier, draining moisture off blower air system for aeration cells and inspecting UV channel. -weekly Marsh Street Pumping Station inspection/readings. Operation of all pumps in hand-mode, to ensure proper operation. 11: Extreme Drilling on site to clean pump station well JUNE: -routine rounds that include; clearing debris;from bar screen,aeration sprayers,floating debris from aeration cells,flushing grit centrifuge, removing scum from clarifier, draining moisture off blower air system for aeration cells and inspecting UV channel. -weekly Marsh Street Pumping Station inspection/readings. Operation of all pumps in hand-mode,to ensure proper operation. 16: Alum delivery. SECTION 6: ALARM SUMMARY FIRST QUARTER: JANUARY: There were no alarms this month. FEBRUARY: There were no alarms this month. MARCH: 20: Channel 21 Low RAS flow,followed by channel 20 High Effluent (pinch valve had blockage opened from 21%to 100%for 5 min till clear and reset to 21%). Reset RAS pumps and flow was returned to approximately 900m3. SECOND QUARTEW. APRIL: There were no alarms this month. MAY: 10:Test auto call, all channels are normal was received by the on-call Operator. Operator called Spectrum; they didn't know where it came from. Operator checked facilities to ensure all operations were running normal. Called all dialers in our area and all channels were normal. 12: Power outage; all pumps operational when arrived on site,watched miltronics to ensure proper function. 31: Power outage; ensured all generators were running properly once onsite, reset all pumps and blowers, restarted SCADA to ensure proper function. JUNE: I1 23:Channel 28 RPU fail, alarm panel checked at both pump station and wastewater treatment plant.All appeared normal, no sign of communication fail. SECTION 7: COMMUNITY COMPLAINTS&CONCERNS FIRST QUARTER: JANUARY: 23: Sewage back up at 118 Graham Road, sewer main was clear, suggested home owner should contact a plumber. Penny's Plumbing onsite the following morning. FEBRUARY: There were no complaints or concerns this month. MARCH: There were no complaints or concerns this month. SECOND QUARTER: There were no complaints or concerns this quarter. 12 ti .oVNp •Y� • -!l, 1. to Q .h a i The Municipality of Nest Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: R. Scott Gawley, C.A.O.- Clerk DATE: July 21, 2016 SUBJECT: By-law Enforcement Report RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for June 2016 BACKGROUND: 308 Grass, untidy yard Order issued OPEN 357 Dead Trees Order Issued OPEN 369 Building Condition Being Investigated OPEN 370 Untidy Yard Order lssued COMPLIANT 374 Untidy Yard/Construction Order lssued COMPLIANT Materials 376 Untidy Yard/Grass Order lssued OPEN 377 Untidy Yard/Grass Order lssued OPEN 378 Grass Being Investigated OPEN 379 Grass Order lssued COMPLIANT 381 Fencing of Livestock Being Investigated COMPLIANT 382 Septic Smell Investigated COMPLIANT 383 Building Height Investigated COMPLIANT 384 Grass & Weed Control Investigated COMPLIANT 385 Building Constructed without Investigated COMPLIANT Permit 386 Grass & Weed Control Order Issued --- Cut COMPLIANT 387 Grass & Weed Control Investigated COMPLIANT 388 Untidy Yard Being Investigated OPEN 389 Grass Height Order Issued —Cut COMPLIANT Res ly Sub ed, R. Scott Gaw y, C , CGA - C.A.O./Clerk/Treasurer V µpUN Q Af l u x m i The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Spencer Pray, Deputy Clerk DATE. July 21,, 2016 SUBJECT: Appoint Deputy Chief Building Official RECOMMENDATION: THAT Council appoint Richard McDougall as the Deputy Chief Building Official. INTRODUCTION: The Municipality of West Elgin currently has a shared service agreement with the Municipality of Dutton Dunwich for Building Services. DISCUSSION: Richard McDougall was the successful applicant for the Deputy Chief Building Official position. The Deputy Chief Building Official in the absence of the Chief Building Official shall exercise all expressed authority given to the Chief Building Official under the Building Code Act, 1992, S.O. c.23 and the Building Code. The Deputy Chief Building Official will also fulfil duties assigned to him by the municipality. Respectfully Submitted, Reviewed and Approved by, Spencer Pray, MBA Scott Gawley, A CGA Deputy Clerk C.A.O.-Clerk 1 � ox C-cl q 4 iMPVU �� e N C yF U T I he Municipality of West Elgin TO: MAYOR AND COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: JULY 21, 2016 SUBJECT: ZONING BY-LAW AMENDMENT APPLICATION FOR ALLAN BARFETT AND SHAYNE VAN DEN DRIES RECOMMENDATION: THAT Council of the Municipality of West Elgin APPROVE Zoning By-law Amendment File No. P3/16, subject to the provisions on the attached By-law. REASONS FOR AND NATURE OF THE APPLICATION: The purpose of the Zoning By-law Amendment application is to amend the General Agricultural (Al) zone of the Municipality of West Elgin Comprehensive Zoning By-law 2015-36 to permit the severance of a surplus farm dwelling and to rezone balance of the farm to prohibit the construction of any new residential buildings and/or structures. The subject lands are situated on the south side of Downie Line, within the geographic Township of Aldborough. The lands are legally described as North West '/ Lot 8, Concession 7 and known municipally as 22643 Downie Line. The lands to be severed, a non-farm residential lot with a surplus farm dwelling will be rezoned from General Agricultural (Al) Zone to Site-Specific Restricted Agricultural (A3- 4) Zone. The lands to be severed will have an area of 0.68 hectare (1.69 acre), a depth of 73.4 metres (240.81 ft.) and a frontage of 92.96 metres (305.0 feet) on Downie Line. The parcel contains a single detached dwelling and quonset shed, with private water service and private septic system. The lands to be retained, a farm parcel will be rezoned from General Agricultural (Al) Zone to Agricultural (A2) Zone. The lands to be retained will have an area of 18.47 hectare (45.64 acre), an irregular depth and a frontage of 160.5 metres (526.58 feet) on Downie Line. The parcel will be vacant. The location of the subject lands are on the attached Key Map. County of Elgin Land Division Committee conditionally approved the associated severance application (File No. E11/16) on March 30, 2016; no appeals were received. SUMMARY/CONCLUSION: The application was circulated to the applicable public agencies for comment and to all neighbouring property owners within 120 metres of the properties; no concerns were raised. The application has been assessed for appropriateness with regard to existing policy and the impact of the proposal on the surrounding land uses. The application is consistent with the Provincial Policy conforms to the y Statement and confa County of Elgin Official Plan and the Municipality of West Elgin Official Plan. DISCUSSION: Provincial Polic Statement Count of Ei in Official Plan and Munici alit of West EI in Official Plan Consistency with the Provincial Policy Statement 2014 and conformity with the County of Elgin Official Plan and the Municipality of West Elgin Official Plan were determined in the consent application. This application is consistent with the Provincial Policy Statement 2014 and conforms to the County of Elgin Official Plan and the Municipality of West Elgin Official Plan, in particular with the requirement to rezone the severed and retained parcels. Municipality of West Elgin Comprehensive Zoning By-law 2015_36 The lands to be severed are proposed to be rezoned from Agricultural (Al) Zone to Site-Specific Restricted Agricultural (A34) Zone. The A3 zone will permit agri-tourism, animal clinic, animal hospital, bed and breakfast establishment, dog kennel day care, day care centre, secondary farm occupation, restricted agricultural use and single unit dwelling. The minimum side yard for an accessory building on an interior lot is 3.0 metres (9.84 ft.); the proposed side yard for an existing accessory building (quonset shed) on the property will be 1.0 metre (318 ft.). The reduced side yard for the quonset shed is appropriate as it will still provide the owners sufficient area for maintenance and access to the shed. The A3 zone is recommended to be applied to the proposed severed parcel. The lands to be retained are proposed to be rezoned from General Agricultural (Al) Zone to Agricultural (A2) Zone. The A2 zone prohibits residential use and residential buildings and permits agricultural use, agri-tourism use, farm winery, hunting reserve, production of oil and natural gas and wildlife preserve. The A2 zone is recommended to be applied to the proposed retained parcel. Respectfully Submitted, Reviewed by: Heather James, MCIP, RPP R. Scott Gawley,P.A., C.G.A. Planner Administrator/Treasurer KEY MAP ngrlc%U�'�u1"� �5 Shr,� 3o=t+� �Seysred g5.bm 6yy:b m HA Gas Downie "L 6'] 6 97.tk • Union 5 E45elro�d $4rn lkA.5 ! a FNI El a D-1 AMeAssadadond Municipalifies Report of the Secretary-Treasurer On Nominations to the 2016 - 2018 AMO Board of Directors June 30, 2016 2016-2018 AMO Board of Directors Nominations June 30, 2016 To: Member Municipalities It is my pleasure to submit a copy of my report on the candidates standing for election for the 2016 - 2018 AMO Board of Directors, as confirmed by the Returning Officer. The Returning Officer has confirmed candidates against the nomination requirements and processes. Elections will be held on Monday, August 15, 2016, 12:00 - 5:00 p.m., and Tuesday,August 16, 2016, 8:30 a.m. - 12:30 p.m. Location: Augustus Ballroom Foyer, Caesars Hotel Windsor All elected officials from member municipalities in good standing with the Association are eligible to vote. Please note that voting delegates have until 4:00 p.m. Friday,July 15, 2016 to identify or change their caucus, if they have already registered for the conference. After this date, absolutely no changes are permitted to the voting delegates list. This rule is strictly enforced. Please note that the Heads of the following municipal groups are automatically appointed to the appropriate Caucus of the AMO Board: • L'Association fran4aise des municipalites de I'Ontario (AFMO) • Eastern Ontario Wardens' Caucus (EOWC) • Federation of Northern Ontario Municipalities (FONOM) • Northern Ontario Municipal Association (NOMA) • Large Urban Mayors' Caucus of Ontario (LUMCO) • Mayors & Regional Chairs of Ontario of Single Cities and Regions (MARCO) • Ontario Small Urban Municipalities (OSUM) • Rural Ontario Municipal Association (ROMA) • Western Ontario Wardens Caucus (WOWC) Summary: 1. The positions of President and Secretary Treasurer have been acclaimed. 2. Elections of representatives for a two-year term will be held for the following positions, subject to any withdrawals by Candidates: • Large Urban Caucus (5 elected official positions) • Regional and Single Tier Caucus (6 elected official positions) • Rural Caucus (4 elected official positions) • Small Urban Caucus (4 elected official positons) Respectfully submitted, Trevor Wilcox AMO Secretary-Treasurer General Manager of Corporate Performance, County of Simcoe 2 2015-2018 AM® Board of Directors Nominations President Elected Official Nomination for one position -Acclaimed.• Lynn Dollin, Deputy Mayor, Town of Innisfil Secretary-Treasurer Staff Official Nomination for one-nos&ion -Acclaimed.• Trevor Wilcox, General Manager of Corporate Performance, County of Simcoe County Caucus Elected Officials Nominations for three Pasitions-Acclaimed.• Jo-Anne Albert, Councillor, County of Hastings Paul McQueen, Councillor, County of Grey One County Caucus Elected Official vacancy to be filled by the 2016-2018 AMO Board of Directors, as directed byAMO Bylaw No. 2. Staff Official Nomination for one Rasltions-Acclaimed' Brenda Orchard, Chief Administrative Officer, County of Huron 3 2016-2018 AM® Board of Directors Nominations Large Urban Caucus Elected Officials Nominations for five positions-Election Required, Shaun Collier, Regional Councillor, Town of Ajax Cathy Downer, Councillor, City of Guelph Chris Friel, Mayor, City of Brantford Kevin George, Councillor, City of Kingston Rick Goldring, Mayor, City of Burlington Lou Turco, Councillor, City of Sault Ste. Marie Jared Zaifman, Councillor, City of London Staff Offic Al Nomination for one position: No Nomination received - staff vacancy to be filled by the 2016-2018 Board of Directors, as directed by AMO Bylaw No. 2. Northern Caucus Elected Officials Nominations for four positions-Acclairr�e�►.• Mac Bain, Councillor, City of North Bay(N.E.) Michael Doody, Councillor, City of Timmins (N.E.) David Canfield, Mayor, City of Kenora (N.W.) Phil Vinet, Mayor, Municipality of Red Lake (N.W.) 4 A 04 i 201 6-2018 AMO Board of Directors Nominations Regional and Single Tier Caucus Elected Officials Nominations for six positions-Election Requir d.• John Abel, Councillor, Town of Aurora Roger Anderson, Regional Chair, Region of Durham Colin Best, Councillor, Region of Halton Brian Bigger, Mayor, City of Greater Sudbury Paul Grenier, Councillor, Region of Niagara . David Henderson, Mayor, City of Brockville Mark Taylor, Deputy Mayor, City of Ottawa Allan Thompson, Councillor, Region of Peel Tony Van Bynen, Councillor, Region of York Rural Caucus Elected Officials Nominations for four pasItions-Election Re aired• Ron Eddy, Mayor, County of Brant Ronald E. Holman, Councillor, The United Counties of Leeds and Grenville Liz Huff, Councillor, Township of Leeds &the Thousand Islands Bill Vrebosch, Mayor, Municipality of East Ferris Mark Wales, Councillor, Township of Malahide Chris White, Mayor, Township of Guelph/Eramosa Staff Official Nominations for one osition -Acclaimed.• Chris Wray, CAO/Clerk-Treasurer, Municipality of Wawa 5 ,A 2016-2018 AM® Board of Directors Nominations Small Urban Caucus Elected Official Nomination for four ositions-Election Re uire Gail Ardiel, Deputy Mayor, Town of the Blue Mountains David Beres, Deputy Mayor,Town of Tillsonburg Jim Collard, Councillor, Town of Niagara-on-the-Lake Robert Foster, Councillor, Town of Lincoln Graydon Smith, Mayor, Town of Bracebridge Staff Official Nomination for one position -Acclaimed.• Larry McCabe, Chief Administrative Officer, Town of Goderich 6 D- cl Ministry of Ministere des Municipal Affairs Affaires municipales Office of the Minister Bureau du ministre 777 Bay Street,171°Floor 777,rue Bay,17B etage Ontario Toronto ON M5G 2E5 Toronto ON M5G 2E5 Tel. 416-585-7000 Tel. 416-585-7000 Fax 416-585.8470 Te1ec. 416-585=6470 JUL 13 2016 18-70300 Dear Head of Council: am pleased to announce that Ontario has commenced a review of the scope and effectiveness of the Ontario Municipal Board (OMB), an important part of the province's land use planning system. The government is now accepting feedback on a number"of topics, which are based on input regarding the OMB's role in Ontario's land use planning system. This includes the feedback received during extensive public and stakeholder consultations on the Smart Growth for Our Communities Act Bill 73 , the.update to the Lon -term Affordable Housina Strate. and the Co-ordinated Land Use Planning Review. The government is working to develop proposed recommendations to improve how the OMB works within the broader system of land use planning by releasing a consultation paper in the fall of 2616 for further comment. In the meantime, the government would like to hear your views on the following topics: • Jurisdiction and powers: this could include what matters can be appealed and who may appeal them, the use of local appeal bodies and how much deference should be given to municipal decisions. • Meaningful citizen participation and local perspective: this could include who has access to hearings, how to ensure the ability of the public to participate, how to ensure that the process is affordable, unrepresented parties and the role of the citizen liaison office. • Clear/predictable decision snaking: this could include how to ensure fairness, adjudicator education and training and standardized decision format(s). • Hearing procedures and practices: this could include the formality of hearings, how expert evidence is heard and what evidence should be allowed at hearings. • Alternative dispute resolution: this could include the use of mediation or other alternatives to traditional hearings or adversarial procedures as part of the appeal system. • Timely processes and decision making: this could include the timelines for scheduling hearings and the issuing of decisions. If you would like to comment or share your insights on the topics above, please direct them to: OMBR.eview @ontario.ca. /2 _2_ Comments and suggestions received during all stages of the review, as well as comments already received, will be used to help inform the government of what changes may be needed. There will be further opportunity for input when the consultation paper is released in the fall. look forward to our continued collaboration and hearing your views and recommendations as the OMB Review progresses. Sincerely, Bill Mauro Minister Ombudsman ONTARIO ONTARIO'S WATCHDOG CHIEN DE GARDE DE L'ONTARIO June 28,2016 Greetings, Since January 1,2016,the Ontario Ombudsman has officially been able to accept, investigate and resolve complaints about municipalities under the Public Sector and MPP Accountability and Transparency Act, 2014. The Ombudsman's jurisdiction extends to municipalities,local boards and municipally-controlled corporations,with some exceptions as set out in regulation. The current Ombudsman is Mr. Paul Dubd, who started his term as Ontario's seventh Ombudsman on April 1,2016. The Ontario Ombudsman is an independent officer appointed by the Legislative Assembly of Ontario to conduct impartial investigations into individual and systemic issues relating to the administrative conduct of public bodies.The Ombudsman's services are available to anyone free of charge. As we do with the tens of thousands of provincial complaints we handle every year,we are working to resolve complaints about municipalities wherever possible. We resolve most complaints without the need for an investigation or report. Since our new jurisdiction took effect,we have received approximately 1,600 complaints about municipalities,many of which have been resolved quickly and efficiently. We are an office of last resort,meaning individuals should exhaust any available appeal mechanisms (such as the Ontario Municipal Board)before complaining to the Ombudsman. The Ombudsman also strongly encourages municipalities to resolve local issues at the local level, and to create their own complaint resolution mechanisms, which may include appointing accountability officers such as integrity commissioners,ombudsman and auditors general. If internal complaint mechanisms are unable to resolve the problem and the Ombudsman determines that an investigation is warranted(either into an individual complaint issue or a broader systemic one), relevant municipal sector entities will be notified by our Office and required to co-operate with our investigation.The Ombudsman may report findings and recommendations publicly. However,the Ombudsman cannot overturn any decisions of a municipal sector entity,and recommendations are not ; binding. The Ombudsman's Office has 40 years of experience in resolving and investigating administrative problems throughout the provincial government. We handle more than 23,000 complaints each year by applying alternate dispute resolution strategies—resolving over half of all cases in less than two weeks. At the same time, almost all of the Ombudsman's recommendations for systemic change have been accepted by the government in the past 10 years,resulting in administrative improvements that have positively affected millions of Ontarians(e.g., expansion of newborn screening, a more secure lottery system,better monitoring of unlicensed daycares). We have always received excellent co-operation from the public bodies we oversee. In recent weeks and months,we have reached out to the Association of Municipalities of Ontario;the Association of Municipal Managers,Clerks and Treasurers of Ontario;the Rural Ontario Municipal Association;the Ontario Small Urban Municipalities;the Ontario Municipal Administrators' Association; the Federation of Northern Ontario Municipalities; and other stakeholders to share information about our I Ombudsman O N T A R I O ONTARIO'S WATCHDOG CHIEN DE GARDE DEC L'OHTARIO Office's role and arrange information sessions for their constituents. We have also attended conferences for major and regional municipal organizations to provide further information about our work. In November,we also contacted all 444 municipalities to provide them with information about our office and invite them to complete a brief online survey that will help us in responding to any complaints we may receive about their respective municipality. If you have not yet completed this survey,please follow the links below to complete it on behalf of your municipality. Please note that we are seeking contact information for officials who have direct responsibility for areas related to complaint resolution, as opposed to protocol officers or communications staff. Although we are happy to deal with these officials for communications-related matters,when we are make inquiries about complaints,we communicate directly with staff who have the most relevant information about the matter at issue. For more information about how we work and our new mandate with respect to municipalities,you might wish to review our Frequently Asked Questions at https://ombudsman.on.aAbout-Us/MUS-FAQ.aspx and our new brochure, Complaints about Municipalities, at http://www.ombudsman.on.ca/Resources/Brochure.aspx. We have video resources on our website, including a webinar specifically for municipalities. You can watch them here: https://www.ombudsman.on.ca/ResourcesNideo-Resources.aspx We also have an Open Meeting Law Enforcement Team which deals with complaints that municipal meetings have been improperly closed to the public under the Municipal Act. For more information on the activities of the Open Meeting Law Enforcement Team,please see our OMLET Annual Report here: httys:1/ombudsman.on.ca/Investigations/Municipal-Mectings/Municipal-Annual-Reports.a p . Our latest Annual Report,published in July 2015 for the 2014-2015 fiscal year, also provides a good overview of our work. It can be found online here: https://ombudsman.on.ca/Resources/Reports/2014- 2015-Annual-Report.aspx?lang=en-CA. You can also receive information about our office monthly by subscribing to our e-newsletter at https:Hombudsman.on.ca/Newsroorn/E-Newsletter.asp x. My team and I would be happy to answer questions,provide copies of our publications,or connect you with our colleagues who will be working on municipal cases. Please contact us by emailing thewatchdog(dombudsman.on.ca, or call Communications Officer Laura Nadeau at 416-586-3402. Sincerely, Linda Williamson Director of Communications,Office of the Ombudsman of Ontario Encl. 2 Ombudsman O N T A R I O ONTARIO'S WATCHDOG CHIEN DE GARDE DE UONTARIO MUNICIPALITY CONTACT SURVEY As noted in our letter, to assist with resolving complaints related to the Ontario Ombudsman's new jurisdiction over municipalities, our Office would appreciate receiving some information about your municipality to assist us in responding to any complaints we may receive. We kindly ask that you complete the online, confidential survey here: https://www.surveymonkey.com/r/6FJYXZH The information gathered will be used by our staff to inquire about relevant processes and,where necessary, to provide referrals to complainants. Should any complaints remain unresolved after relevant processes have been exhausted within your municipality, you may refer individuals to the Ombudsman's office at https://ombudsman.on.ca/Make-A-Cam laip nt.aspx. Should you have any questions about the survey, our Office, or anything else relating to our work and new role relating to municipalities, please email our Communications team at thewatchdog@ombudsman.on.ca and we will be happy to assist you. Communications Officer Laura Nadeau would also be happy to answer your questions, or refer you to someone who can; you can reach her at 416-586-3402. 3 t From: McNiliam, Whitney [mailto:whitney.mcwilliam@_pc,ola.org] Sent: July-12-16 2:17 PM To:'McWilliam, Whitney Subject: Ontario 150 Good Afternoon, As you may have already heard the provincial government announced one time funding in celebration of Canada's 150th anniversary. The funding stream is called Ontario 150 and has 3 funding programs within it. • Community Celebration Program(application opens July 6 and closes September 2, 2016) • Partnership Program(application opens July 6 and closes September 30, 2016) • Community Capital Program (application opens July 18 and closes September 14, 2016) Full details on the program can be found at b=s://www.ontario.ca/paae/ontariol50 If you have any questions or need any assistance please feel free to e-mail or call me anytime. Sincerely, Whitney McWilliams Executive Assistant to Jeff Yurek Member of Provincial Parliament Elgin-Middlesex-London Office: 519-631-0666 Fax: 519-631-9478 whitney.mcwilliam@pc.ola.org Drop by our constituency office located at: 750 Talbot Street, Suite 201, St. Thomas, ON,N5 IE2 Visit us at: wwwje urekm .cam .i \ D -5 May 26,2016 - ,, Heso �^ Connecting Today. Scott Gawley U Powering Tomorrow. CAO/Clerk/Acting Treasurer Municipality of West Elgin r.� ,�_ ._ *r,� __ Independent Electricity System Operator BOX X90 1600-120 Adelaide Street West Toronto,ON M511 1T1 22413 Hoskins Line t 416.9679474 Rodney,ON NOL 2C0 www.ieso.ca Dear Scott Gawley, I am pleased to provide you with a copy of the Independent Electricity System Operator's (IESO)2015 Annual Report, Powering a Connected World. This report explores some of the forces that are reshaping Ontario's electricity landscape, including growth in distributed energy resources, challenges associated with cybersecurity, the role of emerging technologies, and increasing participation of consumers. The IESO works to ensure the province continues to benefit from a sustainable and reliable electricity system. We will continue working with stakeholders on long-term priorities such as enabling conservation and energy efficiency, planning Ontario's power system, and evolving the province's wholesale electricity market. As part of our outreach program, an IESO representative would be pleased to make an informative presentation at one of your meetings or events and answer your questions about Ontario's power system. Topics would include the role of consumers,energy conservation, regional electricity planning, and system reliability. Engaging with stakeholders, sector partners,businesses and communities affected by our decisions has always been—and will continue to be—of paramount importance. I encourage you to become involved in the process so that, together, we can power what's next. The report is available online at wwwdeso.ca/annualreport, and more printed reports can be requested from communications @ieso.ca. I welcome your presentation requests, questions and comments at terry.young @ieso.ca. Yours truly, Ct - Terry Young Vice President, Conservation and Corporate Relations G�TE RES% *Co D 0 o THE ONTARIO AGGREGATE RESOURCES CORPORATION it 1001 CHAMPLAIN AVE.SUITE 103,BURLINGTON,ON M 6Z4 r p o _ � TEL:(905)319-7424 TOLL FREE: 1-866-308-6272 FAx:(905)319-7423 www.toarc.com le � R A June 24, 2016 The Municipality of West Elgin 22412 Hoskins Line P.O. Box 490, Rodney, ON NOL 2CO Dear Friend, Re: The Ontario Aggregate Resources Corporation—2015 Annual Report On behalf of the Board of Directors, T enclose for your information, the 2015 Annual Report of The Ontario Aggregate Resources Corporation (TOARC). TOARC was created. in 1497 to act as Trustee for the Aggregate Resources Trust which carries out many functions formerly undertaken by the Ministry of Natural Resources. The enclosed report includes a detailed account of the Trust's financial affairs for 2015. I would like to draw your attention to the images throughout the annual report that showcase some of the rehabilitation projects that have been funded through the MAAP program. Also enclosed is information on research and communication initiatives undertaken through TOARC as park of the Trust purposes. I hope you enjoy the 2015 Annual Report, and I would be pleased to receive your comments. Yours truly, Bruce Semkowski President 5015 M (Q) —.._...._ From: PPS Review (MAH) [mallto:Pgsreview@ontario.ca] Sent: June-27-16 3:30 PM To: PPS Review (MAH) Subject: Provincial Policy Statement, 2014 InfoSheet on Community Hubs Provincial Policy Statement, 2014 InfoSheet on Community Hubs Now Available Online We are writing to inform you that a new InfoSheet is now available online via the Ministry of Municipal Affairs website. The Provincial Policy Statement(PPS), 2014 InfoSheet on Community Hubs has been developed to assist municipalities in implementing PPS policy 1.6.5 to encourage up-front coordination and planning for community hubs, and to support the goals of developing "strong, livable, healthy and resilient communities". Please use the following links to view the Provincial Policy Statement, 2014 InfoSheet on Community Hubs: English: Communitv Hubs and the Provincial P2 licy Statement, 2014 French/ Frangais: Les.carrefours communautaires et la Declaration de principes provinciale de 2014 The web pages also include print-friendly accessible PDF versions in the top right hand corner. Links to related content and contacts are included on the web pages and the PDFs. i Ministry of Infrastructure Mlnlst6re de I'Infrastructure Office of the Minister Bureau du ministre Mowat Bfock,51'Floor 1=difice Mowat,5�Stage 900 Bay Street 900,rue Bay Ontario Toronto,Ontario M7A 1C2 Toronto(Ontario) M7A 1C2 Telephone:416-325-8067 T616phone:416 325-8067 June 28, 2016 Dear Head of Council and Chief Administrative Officer/City Manager: I am writing about an issue that is very important to the future of our communities—the long-term sustainability of infrastructure investments. In 2014, over $9 billion was invested in municipal capital assets. But the way we plan to invest in these assets is just as important as the money that we spend to maintain and improve this infrastructure. That is why municipalities and the province have embraced asset management planning. Collectively, we have made significant progress in being more strategic in targeting the funds we spend on infrastructure. In 2012, as part of the Municipal Infrastructure Strategy, we released Building Together: Guide for Municipal Asset Management Plans. At that time, just 38 percent of municipalities in Ontario had an asset management plan in place. Now, almost all municipalities have a plan. The province recently announced the expansion of the Ontario Community Infrastructure Fund from $100 million per year to up to $300 million per year by 2018-19, $200 million of which will be formula-based funding. As more infrastructure funding becomes available, asset management plans to prioritize investments will be critical. The Infrastructure for Jobs and Prosperity Act, 2095 was proclaimed on May 1, 2016. This important legislation makes infrastructure planning a foundational component of provincial and broader public sector practices. I would like to request your help in the development of a regulation on asset management planning for municipalities under this Act. The government will be hosting in-person sessions across the province starting this July. The intent of the sessions is to engage in a constructive conversation about municipal asset management planning, to help inform potential regulation content. We also want to learn about the local practices municipalities have adopted across the province, discuss how communities are working to strengthen their plans and gather feedback on potential regulation content that we envision. To help with this consultation, we have included a discussion paper to accompany this invitation. This discussion paper will also be available at www.ontario.ca. We welcome you to email your thoughts and comments on this discussion paper to munici alassetmana ement ontario.ca and we invite you to provide this feedback regardless of whether or not you are able to attend an in-person session. ...12 i i -2- I would like to invite your municipality to put forward the names of up to two individuals who will represent your community at an in-person session this summer. These individuals should be familiar with your municipality's asset management plan. If you are interested in sending representative(s), please complete the form below and send it to the contact provided. Please send in your response by Wednesday, July G, 2015. Together we will work to ensure the long-term sustainability of the $133 billion worth of municipal infrastructure assets in the province. Sincerely, Bob Chiarelli Minister Enclosure Infrastructure for Jobs and Prosperity Act, 2015: Potential Municipal Asset Management Planning Regulation Discussion Paper A Message from the Minister Asset management planning is incredibly important to our government. Making smart infrastructure investments requires sound analysis and financial planning that supports evidence-based prioritization --this is how we ensure we receive the best value for our investments. As a province, we recognize this, and we know that municipalities across Ontario do as well. Ontario municipalities have made excellent progress in developing asset management plans to date, and we will continue working together to implement long-term, stable infrastructure funding. In 2012, the province launched the Municipal Infrastructure Strategy. As part of this initiative, municipalities have been required to use asset management planning to support applications for provincial funding. Since the launch of the strategy, municipalities have made incredible progress, and today, over 95% of Ontario municipalities have an asset management plan. We have seen first-hand how this planning has helped municipalities prioritize their investment needs, including important renewal requirements, and stretch their capital dollars. And they are continuing their important work to constantly improve. There is a huge opportunity to build on this important work. While progress has been made, significant differences still exist among these plans, particularly in terms of comprehensiveness and completeness. While we recognize that not all asset management plans will look the same, we look forward to developing a consistent, streamlined standard for the content of these plans and to reflect the importance of using good data to inform this work moving forward. We also recognize the many challenges Ontario's municipalities face, and our goal is to collectively approach these challenges head on. Ontario is making the largest investment in public infrastructure in provincial history --about$160 billion over 12 years. The province's Infrastructure for Jobs and Prosperity Act, 2095, which was proclaimed on May 1, 2016, helps guide these investments. This milestone legislation demonstrates the province's commitment to long-term asset management planning. It requires the province to regularly develop and update long- term infrastructure plans. The legislation also provides us with an opportunity to help strengthen municipal asset management planning by way of regulation. By developing a regulation under the Act, it is our intent to establish a standard format for municipal asset management plans that builds upon the important work undertaken to date. In order to achieve this critical objective, we need your help. The questions in this discussion paper are meant to help us establish a foundation for this proposed new regulation, and it is important that we gather your feedback. This initiative presents an excellent opportunity to improve asset management planning across the province, and we look forward to what we can achieve, together. We also know that asset management planning helps optimize investments in infrastructure, and together we can improve the way investments are made, both provincially and locally. 1 Purpose of this discussion paper On May 1 st of this year, the province proclaimed the Infrastructure for Jobs and Prosperity Act, 2095 (the Act), which includes an authority to regulate asset management planning of identified public bodies. This authority was included in the Act with the intention of providing a more structured framework for what asset management plans need to include, and strengthening the work already being undertaken. This discussion paper is about gathering your input on this important proposed regulation, which would apply to municipal asset management planning. We want to ensure that we receive as much feedback from you as possible to help shape the proposed regulation that will, if approved, keep Ontario at the forefront of municipal asset management planning in Canada. The province will continue to work together with municipalities and other partners to improve infrastructure planning and investment across Ontario. Collectively, we want to optimize our infrastructure investments and ensure maximum value is achieved for our public infrastructure dollars. What is asset management? Overview At the very core of public sector asset management are two fundamental considerations: providing satisfactory levels of service to the public, and ensuring the sustainability of infrastructure assets over the long term. Asset management planning is the process of making the best possible decisions to achieve these outcomes. Importantly, these decisions are made with consideration to the entire lifecycle of assets, including building, operating, maintaining, renewing, replacing and disposing of infrastructure assets. Good asset management planning requires an understanding of both the current and desired state of infrastructure, and the service levels that infrastructure provides. This requires an awareness of the condition of the infrastructure, risks related to this infrastructure, and financial considerations related to asset management objectives. Lastly, asset management planning is about prioritization. A good asset management plan reflects an awareness of the choices that must be made in terms of planning and investment. A comprehensive asset management plan is one that incorporates all of the aforementioned considerations, and will result in optimized decision-making. Reflecting all of these considerations in an asset management plan is the critical task to creating an excellent asset management program. This is the goal that we strive to achieve for all municipalities in Ontario, and this discussion paper is meant to help establish a regulation to achieve this goal. 2 Municipal Asset Management Planning in Ontario Since the introduction of the Municipal Infrastructure Strategy in 2012, the province has required municipalities requesting infrastructure funding to show how projects fit within their comprehensive asset management plans. To help municipalities prepare asset management plans, the province provided the Building Together: Guide for Municipal Asset Management Plans (the "Guide"), an online asset management toolkit and over $12 million in funding in 2012 and 2013 to help smaller municipalities develop their plans. Today more than 95 percent of Ontario municipalities have made the vital investment of developing an asset management plan, compared to less than 40 percent prior to 2012. This is a significant achievement. There are gains to be made by bringing more consistency and standardization to asset management plans. There is much work to do to ensure that municipal asset management planning advances across Ontario. While we continue to build on the progress that has been made, we want to ensure improvements in the comprehensiveness, completeness, accuracy and rigour of plans are made. What does good municipal asset management planning look like? Preliminary input from experts To help prepare this discussion paper, the province drew upon the advice of individuals with experience and expertise in municipal asset management. The purpose was to gather feedback to help inform a preliminary approach to the proposed regulation. The experts we consulted brought a range of perspectives to the table, from engineering, to accounting, to municipal planning and administration. The experts were drawn from regions across the province and included municipal staff and representatives from municipal associations. The preliminary feedback yielded a wide range of views on the proposed regulation, asset management, and raised important questions for further consideration. We have taken this feedback into consideration, and the common themes from these discussions have helped develop this discussion paper. 3 i A Vision for Desired Outcomes The first question to ask in designing this regulation is: "What are we trying to achieve?" The importance of improved asset management cannot be overstated. Good asset management will help optimize infrastructure investments throughout the province. But the long-term prospects for universal asset management planning go even further. We envision a number of outcomes that could be achieved over the long-term from this proposed regulation: • sustainability: good asset management planning would achieve sustainable assets over the long-term. As municipalities implement comprehensive asset management plans, investments would be made on the basis of their ability to sustain assets over their entire lifecycle • ensuring evidence-based decisions: a good asset management plan considers all factors when prioritizing investments -desired service levels, condition and risks, financial implications and long-term sustainability. This type of decision-making would help determine the essential, priority and non-essential investments ("must-do," "should-do" and "nice-to-do" investments), and could be strengthened by consistent, high-quality data • comprehensive planning across the province: complete and comprehensive asset management across Ontario would help foster collaboration and information-sharing among municipalities. Universal asset management planning would promote a collaborative atmosphere, where everyone would strive for the best possible results for their municipality • creating an asset management culture: a culture of asset management planning is one that has support for the importance of asset management at all levels of the municipality— council, staff and the public. Ongoing support would improve the planning process and the implementation of asset management plans How do we get there? Fundamental Considerations Regulating municipal asset management planning would help us establish a roadmap to achieve these desired outcomes, but we also recognize that there are many considerations to take into account at the outset of this initiative. Here are some of the fundamental considerations the regulation would have to reflect: 4 • ' significant differences between municipalities: Ontario's municipalities are diverse. A small municipality in rural or northern Ontario faces different challenges compared to a large municipality in the Greater Toronto and Hamilton Area. It is important to acknowledge that the regulation should work for everyone, and that timing considerations should be built in to accommodate the different challenges municipalities face • integrated asset management planning: municipal asset management planning is not a stand-alone process. It must be integrated with other municipal financial and planning processes and important provincial initiatives. The regulation should reflect the importance of asset management as an integrated process, including consideration of existing municipal obligations such as Financial Information Returns and federal gas tax funding requirements • an asset management plan is a "living document": asset management is an evolving process. Actions are based on plans that are updated on a regular basis. The regulation should promote continuous improvement, the importance of implementing plans over time and updating based on new and better information Highlights of Potential Regulation Building on the vision for desired outcomes and bearing in mind the fundamental considerations, we propose that the regulation would include the following. Much of this builds on the Guide, and focuses on how we could promote ongoing improvement and continuous commitment to asset management planning. Strategic Asset Management Policy Asset management plans tend to focus on the maintenance and management of assets to achieve service levels and sustainability. However, other important considerations could help promote integrated asset management planning, a culture of asset management planning, and non-infrastructure considerations. The regulation could contain a requirement for a strategic asset management policy to support the process of developing asset management plans. This policy would be aligned with many of the elements proposed in the "introduction" section of the Guide. Similar to the "introduction" section of the Guide, a municipality's strategic asset management policy would specify how asset management plans would align with other municipal plans, including any long-term financial plans and budgets. The policy would specify how asset management plans would be developed with consideration to the infrastructure planning principles contained in the Infrastructure for Jobs and Prosperity Act, 2075. It would also require 5 municipalities to outline the role of council and the public during the development of asset management plans, and it would specify how often the municipality would update or renew their asset management plans. A strategic asset management policy would help to develop all future asset management plans, and would include considerations aimed at improving asset management planning over time. This policy would be a separate document from the municipality's asset management plan. Infrastructure Asset lnventory Apart from the strategic asset management policy; we also envision requirements that would set out the content of asset management plans. As in the Guide, the regulation could contain a requirement for asset management plans to contain an inventory of municipal infrastructure assets. This section would include a requirement to set out for each asset; the type and quantity or extent, the replacement cost valuation, the age distribution and the condition (based on industry-accepted engineering practices). Proposed Levels of Service Since the launch of the Municipal Infrastructure Strategy, the province has worked toward establishing a better understanding of service levels. While improvements have been made in this area, levels of service are still the least well-developed area of municipal asset management plans. As part of the proposed regulation, the province would look to strengthen this area across municipalities. One proposal to provide a tangible way to measure service levels is to establish a common set of service level indicators. These indicators would help municipalities determine the current service levels provided by their assets, and allow them to set targeted goals for the service levels they want to achieve. This would also provide a greater level of consistency and comparability among municipalities. While this would be a slight departure from the approach contained in the Guide, we believe providing a concrete way to measure service levels could help improve outcomes. Lifecy rcle Management Strate This section would be a renaming of the "asset management strategy" section of the Guide. Similar to the "asset management strategy" in the Guide, this section of the regulation would require municipalities to discuss proposed infrastructure activities aimed at achieving their proposed levels of service. However, as a departure from the Guide, this section could also require municipalities to discuss the options they have considered as part of their asset 6 management plan. Good asset management planning requires a complete understanding of the range of choices available to municipalities. Reflecting this within an asset management plan would provide assurance that the chosen set of activities would optimize investments. The options analysis would take a number of important considerations into account. These include the entire lifecycle and associated costs related to the assets; risks, including the risk of asset failure, risks to service level provision and risks of increased future financial burden; the financial viability of the options considered; and opportunities to fund required lifecycle activities not yet undertaken. Financial Strafes As in the Guide, the final component of the regulation envisioned by the province is a financial strategy. With financial considerations proposed to be built into the lifecycle management strategy, municipalities should be able to decide upon a financially viable set of proposed infrastructure activities. The financial strategy would create a plan to fund the chosen activities under the lifecycle management strategy. Similar to the Guide, this section of the regulation would require a financial strategy to include consideration of expenditure forecasts, previous expenditures for comparison-purposes, revenue forecasts broken down by revenue source, and any alternative funding considerations as appropriate. How can you help? Please send us your feedback on this discussion paper. To help develop your response, here are some questions to consider: s • ` How could the regulation best support the Ong term sustainabilityof municipal ' y assets and"seruces? 1= ':w Uuhat role could the regula impro m tin.g`an ongoing ccmrnitr ent to { assettimanagernent pla ning and q.ggq M us`i`mpro, ement,. How coultl asset management plans besf be integrated with other!plannng, policies and processes;, includ�ng'budgets in parkicular� • What could the regulation do ao support knowledge shanng::and collaboration among municipalities?. How can the regulation best iimproe plan.and:data standardization, while recognizing differences in municipal'size, structure drid services provided'?. 7 Appendix: Experts Consulted Scott Butler, Ontario Good Roads Association Dan Cowin, Municipal Finance Officers'Association Darla Campbell, Ontario Coalition for Sustainable Infrastructure David Zurawel, Consulting Engineers of Ontario Salman Zafar,Association of Municipalities of Ontario Craig Reid,Association of Municipalities of Ontario Sam Sidawi, City of Hamilton Alain Gonthier, City of Ottawa Chris Wray, Municipality of Wawa Fred Jahn, District of Muskoka Annette Kopec, City of Toronto Ian Roger, Guelph-Eramosa Township Reg Russwurm, Town of the Blue Mountains Peggy Van Mierlo-West, Town of Kingsville David Metcalfe, City of Toronto Wendi Mannerow, City of Greater Sudbury Laurie Kennard, Township of Georgian Bay Thinkin - MINIL beyond 1140) the box Stewardship Ontario June 30,2016 ¢� •� ` West Elgin, Municipality of 22413 Hoskins Line `1 Rodney, ON NOL 2C0 Dear Mayor and Members of Council: RE: industry fundina for Municipal Blue Box Recycling-for the first nuarter of the 2016 Pro ram Year Packaging and printed paper companies, represented by Stewardship Ontario,fulfill their responsibilities to fund 50%of the net cost of the Blue Box Program by making cash payments to municipalities on a quarterly basis. On June 15,2016,the Waste Diversion Ontario (WDO) Board determined that payments to municipalities will be based on a 2015 funding obligation of$121,552,551.WDO provided further details with respect to the WDO Board's determination of the 2016 obligation in a report on their website.The report can be read at. htto://wdo.ca/Programslblue-box. Stewardship Ontario is providing payments to municipalities in accordance with the WDO Board's decision. On behalf of Stewardship Ontario, I want to thank you for your continued efforts to increase waste diversion in this province. Sincerely, //Z— David Pearce Supply Chain Officer Stewardship Ontario 1 St.Clair Avenue West T.416.323.0101 www.stewardshipontario.ca 7th Floor F 416.323.3185 Toronto,Ontario info @stewardshipontario.ca M4V 1K6 The 2017 ROMA ConFerence RO January 7�-29,2017 Y MAs eaks Centre Hotel,Toronto Sheraton Ce 1 r ,e sa, l� 'a l�fSt� t�hia�'yJl Pw t•�` i' r� i,,, to ; I t r,_Yz �5 d I,.i�� t!'-�tt• gyu`-`� i'4�I,j n.lt r 4 :.:ti�`� rf?x t, Tle 20i7 ROMA,GonFerence was,bor�oul oF,a need;to carne to pthe! Fo" Corp�yplt�orashLLaru I# edsidq rir!!,nnyik.. ; -q,,,. .rL. �tiS,�lkr n t rt eanin F.ulchan a Thts hi T,!n ac conFerer�ce�sY ea d�to e&0 bu �rnteresks as ex res e �tn,t q.E , Ian mall (� �y �j b 0.,. !O -'+ ! r1' ri-,�a M1�}.�f r �1�,Wr u�r-�s� 7Yr�:f ,z 7. :,.r 1 �yl r ��i'id' � 4N Communtkt0s cus 5. - on ere 5dme o t e earl the ��, e r€, ,r i 11 i �� #t v }l,tj rj av:l 44,A t-erx1,r 1 : {' I�-0 yr E i� 4-�r < y _ ,t'lrs - , � r -. 1 ��t5 r.:� }F i 'N:..f�}� ��51�],n'�;�wbt�#-. 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Conservation¢uthortty bct _h . .i.; Aggregates and your Rural Rural Community Hubs Munietpafrky ` Future:Impact of Energy in Rural Healtf�to Rurai Ontario Dntartn'_ Asset ManagemenE in Rural Broadband Access ih Rural Ontario Municipalities The Press- res'oF Being Small Healthy Rural Communities and more . 'A Endangered and Invasive Species Rural Ontario Conference registration is now open. Register via Fax or e-mail using the Form on Municipal Association page two,or log in at roma.on.ca For online registration. Don't Forget to reserve your guestroom today. Full details at roma.on.ca *programming information subject to change. S From: (Catherine Thompson jmailto:kthompson@elgin.cal Sent: June-23-16 2:41 PM To: jreynaert@town.aylmer.on.ca; cao duttondunwich.an.ca; cao tw .southwold.on.ca; dleitch centralel in.or ; mcasavecchia@malahide.ca; shi wa ba ham.on.ca; sqawlLey@westelgin.net Cc: Jeff Lawrence; Marilyn Payler; Breanna Pawlak Subject: Draft Amendment to Elgin County Woodlands Conservation By-Law Hello, Elgin County Council adopted the following resolution at its meeting held on June 14, 2016: "THAT the draft amendment to Woodlands Conservation By-Law 05-03 be approved for public review and written comment, with the review period being 30 days, after which time the Tree Commissioner will report back to County Council; and, THAT the draft amendment to Woodlands Conservation By-Law 05-03 be read a first and second time. - Carried. (signed) Warden Bernie Wiehle" The report titled "Proposed Revisions to Elgin County Woodlands Conservation By-Law 05-03 Tree Removal on Slopes, Municipality of Centrai Elgin" is attached for ease of reference. Two Public Information sessions are scheduled in Belmont and Port Stanley: Belmont Arena (94020 Belmont Rd., Belmont, ON) Tuesday, June 28th 6:00 p.m. - 8:00 p.m. Presentation 6:30 p.m. Port Stanley Arena (332 Carlow Rd., Port Stanley, ON) Wednesday, June 29th 6:00 p.m. - 8:00 P.M. f Presentation 6.30 p.m. The County of Elgin respectfully requests that you share the following link on your municipal website to help spread the word about these information sessions. http://www.eigincountv.ca/county- council/news/amendments-woodlands-conservation-law If you have any questions please feel free to contact me. Thank you, Katherine Thompson Marketing &Communications Coordinator The County of Elgin 519-631-1460 ex. 180 www.progressivebynatur_e.com www.elaintourist.com This email may contain confidential information. If you are not one of the intended recipients, if you receive this email or if it is forwarded to you without the express authorization of The County of Elgin, please destroy this email and contact us immediately. Please consider the environment before printing this e-mail 2 C�S�ounty 11xQfro REPORT TO COUNTY COUNCIL FROM: Jeff Lawrence, Tree CommissionerlWeed Inspector DATE: May 23, 2016 SUBJECT: Proposed Revisions to Elgin County Woodlands Conservation By-Law 05-03 Tree Removal on Slopes, Municipality of Central Elgin INTRODUCTION: The Municipality of Central Elgin has requested that Elgin County Council consider amendments to the Elgin County Woodlands Conservation By-Law 05-03 to include requirements governing the harvest, destruction or injuring of trees on specific sloped lands within the Municipality of Central Elgin. DISCUSSION: Historically, the Municipality of Central Elgin and landowners have expressed concerns that the harvest, destruction or injuring of trees on specific sloped lands within the municipality could aggravate existing slope in-stability or create new slope stability issues. The Elgin County Tree Commissioner and other agencies were often called out to intervene in these situations. However, in most instances, tree cutting, maintenance or removal works by private landowners at these locations were exempt from the requirements of the current Elgin County Woodlands Conservation By-Law due to the limited scope of works completed. Central Elgin did consider the implementation of a stand-alone tree cutting by-law regulating tree cutting, maintenance or removal of individual trees on sloped lands within the municipality. Upon further investigation of the original draft, it was determined that the area of concern fell under the jurisdiction of the Elgin County Woodlands Conservation By-Law. The proposed amendment to the Woodlands Conservation By-Law 05-03 would require any landowner wishing to harvest, destroy or injure any tree or trees within specific geographic areas to submit an "Application to Harvest, Destroy or Injure Trees on Slopes" (see attached Schedule "M"). Information required in support of the application would include a geotechnical report and an arborist report. These reports would identify and mitigate any potential slope stability concerns that may be associated with the proposed works. Review of these documents will be undertaken by Municipality of Central Elgin staff. The expected turn- around for a complete application is 30 days. It is to be noted that, with two (2) exceptions, the exemptions provided for in the existing Woodlands Conservation By-Law 05-03 and Municipal Act, 2001 remain unchanged by the proposed amendment. As a result, the enhanced by-law regulation will not apply to activities of Elgin County or its member municipalities or to any other Local Board of Elgin County or its member municipalities. The two (2) exceptions are applicable to subsections 3 (m) and 3 (q), which created conditional `own use" exemptions for the owners of the woodlands. In order to maintain the integrity and effectiveness of the slope regulations, it is proposed that the "own use" exception not apply to woodlands to which the new regulations would apply. Under certain circumstances, it may be prudent for the Tree Commissioner, in consultation with municipal staff, to use discretion in requiring or expediting an application or issuing a Slope Permit. Trees damaged by natural causes, such as ice or wind, that present an immediate or imminent risk to a dwelling is one such example where discretion by enforcement officials may be necessary. The proposed amendment allows for all municipalities within Elgin County to identify areas of slope stability concern and regulate the harvest, destruction or injuring of individual tree or trees in those areas. To enact this portion of the by-law in a municipality, that municipality would identify the areas of slope stability concern and seek permission of the County of Elgin by amendment of Woodlands Conservation By-Law 05-03 to provide additional regulatory process in these areas. To date, the Municipality of Central Elgin is the only municipality that has made this request. CONCLUSION: The attached by-law to amend By-Law 05-03, as drafted by the County Solicitor on behalf of the Municipality, is presented for Council consideration. Staff are recommending public consultation in regards to this amendment. While the amendment to the by-law will be broadly advertised throughout the county, public information sessions will be restricted to the Municipality of Central Elgin, the only municipality to express interest in enacting the areas of slope stability of concern at this time. However, as noted above, as other municipalities express interest, the County, together with the interested municipality, could host information sessions locally relative to the additional areas of identifiable concern. The following outreach, education and public information sessions are proposed: General Guidelines • The public feedback period will be June 15 --July 15 • A full report summarizing the results of the public feedback period and public information session will be brought to County Council on July 26, 2016 • If no action is recommended, move adoption of the by-law amendment on July 26, 2016. If action is required as a result of public feedback, proposed by-law amendment would have final reading at September 2016 Council meeting Broad outreach and feedback on proposed amendment • Newspaper advertisements placed in major newspapers throughout the county, noting the change, public information sessions and how to submit feedback • Information on public information sessions and by-law amendment to be included on County of Elgin website and all County of Elgin lower tier municipalities' web sites • Feedback can be submitted in writing by fax, e-mail or regular mail Outreach and feedback relative to Municipality of Central Elgin • County of Elgin staff will work with the Municipality of Central Elgin to coordinate two public information sessions within the municipality during the late June/early July period to facilitate participation of seasonal residents • Information session planned for Port Stanley and Belmont, date to be determined, consisting of one night session at each with a presentation by staff followed by a question and answer period Implementation Outreach and Education • If approved County of Elgin staff would work with the Municipality of Central Elgin to develop an outreach and education program prior to full-implementation of the by-law amendment. This may include up to a six-month period where warnings and information is provided before the by-law amendment is fully enforced. RECOMMENDATIONS: THAT the draft amendment to Woodlands Conservation By-Law 05-03 be approved for public review and written comment, with the review period being 30 days, after which time the Tree Commissioner will report back to County Council; and, THAT the draft amendment to Woodlands Conservation By-Law 05-03 be read a first and second time. All of which is Respectfully Submitted Approved for Submission Jeff Lawrence Marls G. McDonald Tree Comm issio nerANeed Inspector Chief Administrative Officer The Corporation of the Municipality of CentralElgin 450 Sunset Drive,I st Floor,St.Thomas,Ontario N5R5V1 P:519.631.4860 N.519.631.403 April 1't, 2016 Mark McDonald Chief Administrative Officer County of Elgin AN% 9 `f 2011 450 Sunset Drive �®��,,�V �� St. Thomas, ON N5R 5V1 Dear Mr. McDonald: Re: Amendment to County of Elgin Woodland Conservation By-law Please be advised that Council discussed a report on the above noted matter at their Regular Meeting dated March 2911, 2016 and the following resolution was passed: THAT: Council direct staff to submit the draft by-law to amend the County of Elgin's Woodland Conservation By-law, as prepared by County Solicitor Stephen Gibson, to Elgin County Council for its consideration; AND FURTHER THAT: Elgin County Council be requested to enact the amending by-law, as per Report CAO 17-16. A copy of report CAO 17-16 has been attached for your ease of reference. Please feel free to contact me at the municipal office should you have any questions regarding this matter. Yours truly, Dianne Wilson Deputy Clerk C.C. S. Gibson, County Solicitor attach. � i<PAll Ai The Corporation of the Municipality of CentralE1 qill 4505unsatDrimIst Floor,R.Thomas,Ontario NSR5V1 R519b31.4850 F:519.531,4035 Re art DATE: March 22, 2016 REPORT: CA0.17.16 TO: His Worship Mayor David Marr and Council PREPARED BY: Donald N. Leitch,Chief Administrative Officer SUBJECT. Amendment to County of Elgin Woodland Conservation By-law TO COUNCIL; March 29, 2016 RECOMMENDATION: It is recommended that Council pass a resolution requesting staff to submit the draft by-law to amend the County of Elgin's Woodland Conservation By-law, as prepared by County Solicitor Stephen Gibson,to Elgin County Council for Its consideration and that Elgin County Council be requested to enact the amending by-law. REPORT: In 2014,the previous Central Elgin Council initiated a process to develop a by-law that would regulate the cutting of trees on slopes in the Municipality of Central Elgin. A steering committee was established and a draft by-law was prepared. It was subsequently determined that the regulations that were being sought fell under the jurisdiction of the County of Elgin, rather than the lower-tier municipalities in Elgin County and that an amendment to the existing County Woodlands Conservation By-law was necessaryfor the regulations that Central Elgin Council was seeking. Central Elgin staff has been working with County Solicitor Stephen Gibson and County Tree Commissioner Jeff Lawrence to develop the necessary amending by- law including the map schedules that illustrate the slopes that will be subject to the new regulations. The proposed by-law will require any property owner cutting one or more trees on a prescribed slope to obtain a permit from the County Tree Commissioner. An application for a permit must be accompanied by a report from a geotechnical engineer indicating that the cutting of the tree will not create increased erosion or land slip. The report should also identify any remedial measures, such as plantings, to control erosion and land slip. The proposed by-law amendment is to prevent a property owner from removing a tree or trees on a slope that will cause erosion or slippage that may Impact neighbouring municipal property go di W ��lc�r 2 and infrastructure and neighbouring private property. Although approval of the application will be the responsibility of the County, the Municipality will be provided the opportunity to review and comment on every application. A copy of the draft by-law is attached to this report. It is recommended that Council pass a resolution that the draft by-law, as prepared by County Solicitor Stephen Gibson,be submitted to Elgin County Council for its consideration, and that Elgin County Council be requested to enact the amending by-law. Res fully submitted b onald N. Leitch, Chief Administrative Officer I COUNTY OF ELGIN By-Law No.16- "BEING A BY-LAW TO AMEND BY-LAW 05-03 iWOODLANDS CONSERVATION BY-L&V_VL WHEREAS pursuant to Section 135 of the Municipal Act,2001, County Council enacted By-Law No. 05-03(Woodlands Conservation By-Law)as a by-law to prohibit or regulate the harvest,destruction, or injury of trees in the County of Elgin; AND WHEREAS the Municipality of Central Elgin has petitioned County Council to amend the said By-Law No.05-03(Woodlands Conservation By-Law)to enact further prohibitions and regulations for the harvest, destruction,or injury of trees located upon specified slopes within the territorial limits of the said Municipality of Central Elgin; AND WHEREAS County Council is prepared to enact recommended amendments to By-Law No.05-03(Woodlands Conservation By-Law)to provide for such further prohibitions and regulations applicable to specified slopes within the territorial limits of the County of Elgin including but not necessarily limited to the territorial limits of the Municipality of Central Elgin. NOW THEREFORE the Council of the Corporation of the County of Elgin enacts as follows: 1. THAT By:Law No.05-03(Woodlands Conservation By-Law)be and same is hereby amended as follows: 1.1 The following section, numbered and identified as section 3.1, shall be added between sections 3 and 4; "31 Exceptions to Exemptions (a) The exemptions provided for in sections 3(m)and 3(q)above do not apply to lands identified in Schedule"L"hereto and for which the harvest,destruction,or injury of a tree or trees upon such lands requires that a Slope Permit be obtained pursuant to section 5.1 below." 1.2 Section 5(a)shall be deleted and the following section substituted therefor: "(a) Every owner of woodlands or person acting on behalf of the owner who intends to harvest,destroy,or injure trees personally or through another person under Section 2(a)(i)or Section 2(a) (ii)of this By-Law shall complete and submit to the Clerk an application to harvest, destroy,or injure trees as prescribed in Schedule"F"hereto not less than thirty(30)days prior to the commencement of such harvest,destruction, or injury." 1.3 The following section, numbered and identified as section 5.1,shall be added between sections 5 and 6; "5.1 Regulations for Harvest, Destruction,or Injuries to Trees on Slopes—Slope Permit (a) Without limiting the generality of the procedure and requirements set forth in section 5 above, where the harvest, destruction or injury of any tree or trees is proposed and/or intended for lands located with a Woodlands Slope area identified on mapping attached as Schedule"L"(L1 to L7 inclusive) hereto,the owner of such lands or any person acting on behalf of the owner shall also apply for and obtain a Slope Permit authorizing such harvest,destruction, or injury of tree or trees. (b) The following rules apply to the harvest,destruction,or injury of any tree or trees from slopes as identified in Schedule"U' hereto: (i) Concurrent with submission of the Application to harvest, destroy or injure trees as set forth in section 5(a)above, the owner of any woodlands or any person acting on behalf of such owner shall also apply for and obtain a Slope Permit as prescribed in Schedule"N"hereto and in that regard shall submit the following additional documentation to the Clerk: (1) An Application for Slope Permit as prescribed in Schedule"M"hereto(hereinafter referred to as the "Application"); (2) The fee, if any,as prescribed in Schedule"G"hereto; (3) An Arbor ist FZeport identifying the tree or trees to be harvested,destroyed,or injured,a description of the health of such tree or trees, and,if included, recommendations as to operations for the harvest, destruction,or injury of such tree or trees; (4) A report prepared.by a qualified geotechnical engineer that certifies that the proposed harvest,destruction,or injury of tree or trees will not create increased erosion or land slip to the subject slope area and identified remedial works to be undertaken to control erosion and land slip upon the subject slope area; (5) A statement.signed by the Applicant ensuring that the Applicant will be responsible fbr undertaking and completing all recommendations made by the arborist in accordance with the report described in item(3)above and all works required by the geote.chnical engineer in accordance with the report described in item(4)above; (6) A statement detailing the proposed method of disposal of any wood waste I clearing debris; (7) A statement detailing the proposed method for adequate control of drainage and erosion impacts from the tree removal site; (8) The written consent of any adjacent property owner if the base of any tree or trees to be harvested,destroyed, or injured straddles a property line with that adjacent owner; and, (9) If the Application is not made by the owner of the lands from which the tree or trees is to be removed,the written consent of the owner of such lands from which any tree or trees is or are to be harvested,destroyed,or injured. (ii) The Clerk,on the advice of the Officer,shall advise the person submitting the Application as referred to in section 5.1 (b)(1) (1)that the Application is complete or incomplete and, if incomplete,the Clerk shall specify why the Application is considered incomplete. (Iii) If the Application as referred to above is withdrawn in writing by the Applicant or if the Application is incomplete for in excess of one(1.)year from the date of original submission, it shall be deemed as withdrawn and no refund of fees shall be made.The Clerk shall close the Application file when any Application is withdrawn or deemed to be withdrawn. (iv) When an Application is complete,the Clerk shall forward the Application;along with all supporting documentation as referred to in section 51 (b)(i)to the Officer for review and processing. Concurrently,the Clerk shall also forward a photocopy of such Application and supporting documentation to the Clerk of the lower Fier municipality in which the tree or trees to be harvested, destroyed or injured is or are located for review and comment within fifteen(15)days of delivery to such Clerk of the lower tier municipality. (v) The Officer shall be responsible for reviewing the Application and all supporting documentation and thereafter,shall decide if a Slope Permit authorizing the harvest,destruction and injury of any tree or trees thereunder shall issue terms and.conditions applicable to such Slope Permit,providing at all times that the Officer shall.not snake any determination or issue such Permit without receipt and taking into account the review comments to be received from the Clerk of`the lower tier municipality as referred to in section 5.1 (b)(iv)above. (vi) If the:Officer deckles to issue a Slope Permit as contemplated in section 5.1 (b)(v)above, he shall do so in the form prescribed in Schedule"IV"hereto and the owner of the lands upon which the.tree or trees so authorized to be harvested,destroyed,or injured and any person acting on behalf of the owner shall comply with all terms and conditions thereof. (vii) With necessary changes,.the requirements of sections 5 (c), (d), and(e)apply to the processing And administration of an Application for and Slope.Permit issued pursuant to this section. (viii) A Slope Permit issued pursuant to this section shall be valid for a maximum of one(1)calendar year from the date of issuance. (ix) The owner of the lands for which a Slope Permit has been denied or the person authorized on his behalf or,as it relates to conditions only,the lower tier municipality within which such lands are located, may appeal the decision of the Officer to Council and Council may consider and reconsider, as the case may be,the Application,the denial of a Slope Permit and/or the terms and conditions thereof and thereafter make a decision as to the granting of a Slope Permit and the terms and conditions thereof. (xii) The interested party or parties to the appeal process referred to in section 5.1 (b) (xi)shall be notified in writing of the date of hearing by Council and furthermore,shall be provided with a copy of all relevant documentation in relation thereto. (xiii) Curing the course of the appeal hearing contemplated by section 5.1 (b)(xii)above, Council shall hear any person, corporation or body interested therein who wishes to speak to such appeal and who has previously sought permission to do so in writing. Upon conclusion of the hearing, Council shall.make a decision regarding the appeal of the decision of the.Officer and grant or.dismiss the appeal, if the appeal is dismissed then the decision of the Officer is confirmed while if the appeal is granted,then the decision of the Officer is reversed or otherwise reviser[as Council directs, (xiv) When an Application for Slope Permit is denied after an appeal hearing to Council,Council,by its Clerk,shall in writing notify the Applicant of such denial,the date of which notification shall.be sent to the Applicant by regular mail posted no later than fift een (15)days after the date of decision. 1.4 The Schedules referred to iri the said new section 5.1 attached under Schedule"A"to this amending by-law,be added to and incorporated in the said By-Law No.05-0:3(Woodlands Conservation By-Law)as schedules"L", "M",and"N"respectively,and section 1'I (a)of By-Law No.05-03 (Woodlands Conservation By-Law)shall be amended accordingly. 2. THAT the balance of By-Law 05-03(Woodlands Conservation By-Law)is herby ratified and confirmed in all other respects. READ A FIRST,SECOND AND THIRD TIME AND FINALLY PASSED THIS DAY OF . 2016. Mark G. McDonald, Bernie Wiehle, Chief Administrative Officer. Warden. SCHEDULE"X' to the By-Law No. 96_, amending By-Law No. 05-03 (Woodlands Conservation By-Law) SCHEDULE"L" Slopes Subject to Regulation Maps L1 to L7 attached I a % © . %k �� • 2/ | � I | R ; - . .��;�: . .� \ . I 1. f:- 1- 1 _ SOathwold _ rh. City of y -} SCamas _-rte r 4 rr 'v n City.of sfThamas The Municipality of. Maassna Central Elgin UtbanftW—entwaa HuakHat anuadary Community watarmurs of Ly1tE1[>IrsC wa"adles a waemandc stop= Schedule L� � Est 0 )m sao Metres ]anuary 3916 oQ 'I K . a r � 77� ti ti 1: , r I� a IE� m a u a► U v U1 .. .y } yL LL r IT A sa O Is E O A@ LE! C N n yg u a .•y�a � C1 N 77-77'7777-7 ion Sul sly l•" l • ja=�I �r 4'r• f r , e 5.1 - '4 I 't ]s7 %'r a Sf'f 8v_ •.. r`��Sr ^".'zr" 1 F�Iu.�.:� �� ! r 4 i- �i��v 4 11 CQl f 1r ` INVE N NO 0. 1 r"' A I L y toot WAS Ch �`f+f • I / S a g � Ln V !-ti: 4 r 1 Fil 7 h f #g lt i {31 yl�f Ft1 Itt SS f � d}} 1= N C n S7 S u V 2 N vi e .0 e� 1.. r4�` SCHEDULE"M" SLOPE APPLICATION NUMBER APPLICATION TO HARVEST,DESTROY OR INJURE TREES ON SLOPES for the COUNTY OF ELGIN WOODLANDS CONSERVATION BY-LAW NO.05-03 This completed application must be submitted at[east twenty(20)working days prior to the proposed commencement of the Harvest. APPLICANT INFORMATION Property Owner's Name: Address: Phone: E-mail:- PROPERTY INFORMATION Roll#of woodland: Lot: Concession: Township: Woodland Size: 941 Address of Woodlot: DETAILS OF PROPOSED WORK Expected Starting Date: Person in Charge of Cutting: Contractor's Name: Address: Phone#: Fax#: E-mail: Tree Species and Number to be removed Species Number Species Number Sped Number Attach a sketch/map of property outlining property lines, roads, buildings&structures, north, top&bottom of slope,approximate location of trees to be removed, base of harvest operations., equipment access location, etc. Attach a written description outlining your proposed method(s)for removing wood waste, clearing debris and equipment to be used. Add detail to sketch where appropriate. Attach a written description outlining your proposed method(s)for controlling drainage and erosion impacts from the tree removal site. Add detail to sketch where appropriate. SUPPORTING DOCUMENTATION Attach the following reports to your application. Arborist Report Dame of Arborist/Company: Date of Report:. Report Number: Geotechnical Report Name of Geotechnical Engineer/Company: Date of Report: Report Number: i agree that operations will be in accordance with the provisions of Woodland Conservation By- Law No.05-03,of the County of Elgin and that I am familiar with the contents and requirements of this By-Law and acknowledge having received a copy thereof. I agree that operations will be accordance with the recommendations contained within my Arborist report completed by ,dated i I agree that operations will be in accordance with the recommendations contained within my Geotechnical report completed by ,dated i Further, 1 agree to contact the Officer by Telephone(519) 631-1270 ext. 231, twenty-four(24) hours prior to the start of cutting. DATED AT this day of ,20 Signature of Owner Signature of Contractor Mailing Address: Elgin County Tree Commissioner, oto Kettle Creek Conservation Authority, RR#8,44015 Ferguson Line, St Thomas, Ontario, N5P 3T3 Phone: (519)631-1270 ext.231 Fax: (519)631-5026 Personal Information on this form is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act,Section 32, C and D,and may be used to enforce the By- Law. Application Received by the Officer: Date: Schedule"N" SLOPE PERMIT Permit for the Harvest, Destruction or Injury of Trees on Slopes Permission is hereby.granted by the Council of the County of Elgin to destroy trees under BY-LAW NO. 06-03 REFERENCE APPLICATION#: ISSUED TO: 911 ADDRESS: LOT: CONCESSION: MUNICIPALITY: Tax Roll Number: Description of area and trees to be destroyed: Conditions of the permit: DATE OF ISSUE: DATE OF EXPIRY: BY: ELGIN COUNTY COUNCIL PER Clerk or Designate S enter Pray From: County of Elgin Count o I in rnail.vres .comp Sent: Tuesday, June 28, 2016 4:08 PM To: spray @westelgin.net Subject: Elgin Economic Development Newsletter June 2096 dike Cuvv ot.Eh�re f. r "4 .q - r A. EIgin;",`,*, 3� Progressive by Nature burisrn Pro-We Sparta Spirit Walk - Revealing the Secrets of Sparta's Past IP The Village of Sparta was established in 1813 by Quaker settlers and is steeped in of rich and exciting history. During the 1800s this thriving community was home to sever shops of all types, hotels, and dance hails catering to locals as well as Londoners sto to Port Burwell and Port Bruce. A local militia stationed in Sparta and resident partici 1837 Rebellion contributed to the village's exhilarating and sometimes dark history. nquire Within! To learn more about the Sparta Spirit Walk click here. Save The Date for Enterprise Elgin :,..;9HTERPRISE ELGIN Save the date because the 2nd Annual Enterprise Elgin Business Development kick-off on Tuesday August 2, 2016 at the Keystone Complex in Shedden. ° wIDIK` °SUPPORT Entrepreneurs or existing businesses are encouraged to create a business deve regarding a new business venture, a new product, or an expansion. This busine: development plan will then be entered into a competition to win thousands of do in-kind prizes to help the business grow. k To learn more about the Enter ise Elgin Business Development Competition clic "� F1C[I+? Busing;ass Profile The Sweet Spot in Port Butwell - A Foodie Fantasy After his retirement, Serge Pieters and his wife Margot moved from the bustling urban to the quiet hamlet of Vienna. They purchased a project house and spent a year compli every aspect of the home and property. After some time in the area Serge came to apt beautiful beach in nearby Port Burwell and began to see great potential in the common The couple purchased 29 Robinson Street in downtown Port Burwell and began the rig. of restoring the building. At first, they weren't exactly sure what they were going to do N but they recognized it was a great location. To learn more about The Sweet Spot in Port Burwell click here. Off the Wall, Off the Vine Art Show The Off the Wall, Off the Vine Art Show returns to Quai Du Vin Estate Winery or v . Enjoy Wine, Food, Beer, Music, Vendors and more at this one-day event. Z To learn more about the Off the Wall, Off the Vine Art Show click here. 'Tourism Profile New Members Added to Savour Elgin and the Elgin Arts Tr '7 The 2016-2097 joint Savour Elgin/Elgin Arts Trail Guide is now available. This c guide provides visitors with detailed information about some of the area's most i s tourist stops. k` Both programs are happy to welcome back many great members and to introdu( new additions for 2016/2017. /L _ To Learn more about the New Members Added to Savour Elgin and the Elgin Ar here. gm 11 Fil having problems viewing or downloading the images for the PDF version of the newsletter. Click to view this email in a browser If you no longer wish to receive these emails,please reply to this message with"Unsubscribe"in the subject line or simply click on the following link:Unsubscribe 3 y�. �y JJSrrtA *1^i EginCo my i � F Progreulve by Nature r Office of the Warden Mayor Bernie Wiehle and Members of West Elgin Council 22413 Hoskins Line, P.O. Box 490 Rodney ON NOL 2C0 St" Annual Warden's Charity Golf Tournament On behalf of County Council, and the Elgin County United Way Special Events Committee, I would like to take this opportunity to thank you for your contribution of a Golf Foursome this year. With the help of generous supporters like you, we were able to raise $33,0 for the Elgin St. Thomas United Way. Plans are already underway for the 9th Annual Warden's Charity Golf Tournament to be held at the St. Thomas Golf and County Club on June 22, 2017. As a valued sponsor, an information package will be sent to you in February 2017 further outlining the details of the upcoming tournament. You can let us know of your interest now by calling at 519-631-1460 ext 456 or by emailing us at ecuwsec @elgin.ca. to put your name on the wait list. Please be sure to check out our website www.elgincounty.ca under the tabs County Council>Fundraising for tournament highlights and details of upcoming events. Wishing your company continued success and Thanks again for supporting this year's tournament. 1 1J� / - X-1 V' Warden Bernie Wiehle County of Elgin 450 Sunset Drive St.Thomas,Ontario N5R SV1 Canada Phone:519-631-1460 www.elgin-co u nty.on.ca Municipality of MUNICIPALITYOF West Elgin Dutton Dunwich HOUSEHOLD HAZARDOUS WASTE DAY FOR RESIDENTS OF DUTTON DUNWICH AND WEST ELGIN SATURDAY AUGUST 20, 2016 9:00 am — 1:00 pm DUTTON DUNWICH PUBLIC WORKS GARAGE 136 CURRIE ROAD, DUTTON, ONT ACCEPTABLE ITEMS: Paint/pigments/coating residues: including stain, marine coatings, automotive paint, driveway sealer, urethane, epoxy paint, pruning paint, roof coating Aerosols: including spray paint, cleaners, polishes, raid, 1 lb propane cylinders (camping) Misc waste inorganic chemicals: pool chemicals, bleach, TSP, photochemicals Misc waste organic chemicals: including transmission fluid, car wax, car polishes, windshield antifreeze, kerosene, glues, varsol, mineral spirits, thinners, drywall compound, caulking, degreaser, wood preservative, resins, epoxies Pesticides & herbicides: including round up, black-leaf 40, 24D Waste oils & lubricants Fluorescent tubes/bulbs Batteries Fire extinguishers Used tires (on or off rims) .Electronics ITEMS NOT ACCEPTED: Commercial waste; farm chemicals, large containers Large containers will not be accepted. Containers must be able to be placed inside a 45 gallon drum. Used oil containers must be sealed, and must be able to be handled by one person. Please have your driver's license available for proof of residency in West Elgin or Dutton Dunwich. For further information contact the Municipality of Dutton Dunwich at (519) 762-2204; or the Municipality of West Elgin at (519) 785-0560. TYPICAL HOUSEHOLD HAZARDOUS WASTES KITCHEN/BATHROOM Oven cleaner Window cleaner Ammonia Drain cleaners Bleach Toilet bowl cleaner Pharmaceuticals/medications Tub and tile cleaner Nail polish/remover Mercury thermometer Carpet cleaner Floor polish/wax GARAGE Motor oil Kerosene Antifreeze Swimming pool chemicals Oil filters Driveway sealer Transmission fluid Propane tanks/cylinders Acid batteries Brake fluid Body repair products Gasoline/diesel Car wax and polishes Fluorescent tubes/bulbs i WORKSHOP Paints and stains Varnish, urethanes, shellacs, etc Glues, adhesives Varsol,turpentine,thinners Photographic chemicals Caulking Rust remover Primer, wood preservatives Alkaline batteries Fire extinguishers Rechargeable batteries GARDEN Fertilizer Herbicides Moth balls Insecticides Weed Killer Fungicides Rat poison NON-HAZARDOUS WASTE Aerosol cans Empty paint cans, oil containers UNACCEPTABLE WASTES Ammunition, fiairs—call local police Industrial/commercial/institutional (ICI)—call hazardous waste company Biological wastes—call biological waste company or MOE Non-propane gas cylinders—return to distributor Sharps (needles, syringes) — return to pharmacy Smoke detectors un ciPal2ty of Ba ham �p lxfunity Is 0 P.O.Box 160,9344 P.tatak Road, 4trafforcivitte,Ontario NQJ IY) 'IIeL(519) 866-5521 . Fax:(519) 866-3884 email:bayhatn@bayham.on.ca June 17, 2016 Dr. Joyce Lock Medical Officer of Health Via email: flock @elginhealth.on,ca Dear Dr. Lock: At the regular meeting of the Council of the Municipality of Bayham held June 16, 2016 the attached resolution was passed. This resolution is following receipt of a notice from Elgin St. Thomas Public Health that the Lab will discontinue pick up of residential drinking water samples from the office of the Municipality of Bayham. This service has historically been used quite frequently by the residents of the Municipality of Bayham as this is an area made up primarily of properties depending on rural well water. We respectfully request that in the interest of public health this decision be revisited. Thank you for your attention to this matter Yours truly Brenda Gibbons Clerk's Assistant cc: Minister of Health and Long-Term Care Elgin St. Thomas Health Unit County of Elgin Elgin Member Municipalities i WHEREAS Public Health Unit funding formulas are dictated by the Health Protection and Promotion Act. R.S.O. 1990, Chapter H.7 and subsidiary agreements; AND WHEREAS the Ministry of Health and Long Term Care has authority over Public Health Units; AND WHEREAS the Elgin St. Thomas Public Health Unit eliminated rural well water sample drop-off locations as a result of cost cutting measures as the service is not mandated; AND WHEREAS the Province of Ontario, through various legislation, has made access to safe drinking water a matter of critical importance; AND WHEREAS eliminating rural well water sample drop-off locations for rural well water sampling has the possibility to limit or eliminate rural resident's access to truly clean drinking water; NOW THEREFORE BE IT RESOLVED: THAT the Council of the Corporation of the Municipality of Bayham call upon the Elgin St. Thomas Public Health Unit to reconsider the decision to eliminate rural well water sample drop- off locations; AND THAT the Elgin St. Thomas Public Health Unit conduct a formal Request for Proposals (RFP) process to obtain competitive pricing for the rural well water sample drop-off location courier service; AND THAT the Ministry of Health and Long Term Care re-evaluate its funding formulas to reconsider the funding reduction impact on rural communities; AND THAT a copy of this resolution be circulated to the Councils of Elgin County and all member municipalities for support. AND THAT a copy of this resolution be sent to Dr. Joyce Lock, Medical Officer of Health and the Honourable Mr. Eric Hoskins- Minister of Health and Long-Term Care seeping action on the issue of rural access to safe drinking water. E 16 JUL �� COLLEGE OF July 2016 PHYSICIANS AND SURGEONS OF ®NM1® CALL FOR NOMINATIONS Nominate an Outstanding Ontario Physician in Your Community The College of Physicians and Surgeons of Ontario Council Award Nomination Deadline: October 3, 2016 The College of Physicians and Surgeons of Ontario is now accepting nominations for the 2017 Council Award. The Council Award honours outstanding Ontario physicians who have demonstrated excellence and embody society's vision of an "ideal physician". The criteria for selecting a physician for the Council Award is based on the eight "physician roles" identified by Educating Future Physicians of Ontario. The eight point selection criteria are outlined in the attached award brochure and nomination form. Through the award, the College honours Ontario physicians whose performance in each of these roles is outstanding, recognizing that individual physicians will demonstrate more extensive expertise in some roles than in others. Four awards are presented each year, one in each of the following categories: Academic Specialty, Community Specialty, Academic Family Practice and Community Family Practice. If you know of a physician who meets the selection criteria, please nominate him or her for the Council Award. The deadline for receipt of nominations is October 3, 2016. For further information, please contact Tracey Sobers at 416-967-2600 or 1-800-268-7096 extension 402 or CPSOaward @cpso.on.ca. ;,Q 0 i r' n � : QUALITY PROFESSIONALS f HEALTHY SYSTEM f PUBLIC TRUST 80 College Street,Toronto,Ontario M5G 2E2 Tel:(416)967-2600 Toll Free:(800)268-7096 Fax:(416)961-3330 s"'�°°.�r4«P�+r•ci�7�"'- t T., Cactus, Cattle and Cowboys Festival C/O Theresa Vandevenne Chairperson 27074 Aberdeen Line Dutton, ON NOL 1J0 226-373-7464 Dear Mayor and Council; thought that it might be a good idea to give you an informative insight as to how this year's Cactus, Cattle and Cowboy's festival went. Although the weather wasn't as cooperative as we would've liked, and the fact that there were four weddings in the immediate area, we still had a decent turnout for our horse show on Saturday. We were down in the number of riders for the horse parade; however we gained in numbers for the horse show. 2015's horse show had 60 event riders and this year we were able to bring in 110 riders.Although we do not charge Midwest Horse Society for rental of the sand ring during our CCC event, we do receive from them a surcharge per rider using the sand ring.This year we received a cheque in the amount of$220.00 from Midwest Horse Society. Sunday July 10th, was our BIG day.This is where we brought together Horses and Horse power, our car and truck show. This was a BIG hit for everyone. Both Horse people and the car show people loved our event.We had horse and riders, riding down the paths of the cars and car enthusiast watching the horse show in the bleachers. Everyone had a great time. We held a 50/50 draw each day.Saturday's proceeds of$75.00 are being donated by CCC to the Rodney Recreations Department. Sunday's proceeds of$88.50 are being donated to the Tiny Tots program. We received many compliments this year from both Saturday and Sunday's event. On Saturday, several participants from Midwest Horse Society thanked us once again for having them and asked if they could come back. Riders were thrilled with our sand ring, stated that they wished all venues could be this nice. Jason White stated: Loved being able to camp on the grounds with their horses. On Sunday, we received many compliments, compliments such as: What a Beautiful Facility we have at the Rodney Fairgrounds. A Gentleman from Michigan stated:The event was so nice that he will be back next year with his friends. Nancy Edward from London stated:They would definitely be back next year, loved the grounds and how well maintained they were, complimented us for having the horse show and the pony rides available for the spectators during the car show, Needless to say, especially this year, many of our participants from both Saturday and Sunday were from out of our immediate area. Thank you, Theresa Vandevenne Chair of Cactus, Cattle and Cowboys Spencer Pray From: AMO Communications <communicate @amo.on.ca> Sent: Tuesday, July 12, 2016 3:05 PM To: spray @westeigin.net Subject: AMO Members' Update- Infrastructure Canada -Phase 1 Infrastructure Funding Agreements July 12,2016 Infrastructure Canada - Phase 1 Infrastructure Funding Agreements Cross Country Status This communication with members provides an update as we near the three-month mark since INFRA Canada issued details of Phase I funding for Public Transit and Clean Water and Waste Water.Discussions are underway in the remaining jurisdictions,including Ontario. Recap of the Federal commitments based on April letter to the provinces and territories setting out agreement frameworks for: • Federal Public Transit Fund—$3.4 billion;allocation for Ontario is$1.48 billion based on percentage share of national ridership;rehabilitation,optimization and modernization projects that improve transit systems. • Federal Clean Water and Wastewater Fund-$2 billion;allocation for Ontario is$570 million;rehabilitation of water, wastewater and stormwater infrastructure,planning and design of future facilities and upgrades to existing systems. • Both funding programs must be spent by March 31,2018. Canada has si ned agreements with three provinces and one territory: + June 16—British Columbia—Transit + June 20-Yukon—Transit and Clean Water + July 5 -Quebec—Transit and Clean Water • July 8-Newfoundland and Labrador—Transit and Clean Water. Some observations of the already signed agreements: • The Quebec agreement defines project incrementality as"federal funding under the Agreement that is added to the funding already planned by the Government of Quebec as part of its Infrastructure Plan,to allow Quebec to carry out more infrastructure projects or to accelerate those that it had already planned". This is helpful to Quebec,which like Ontario,has a significant multi-year municipal infrastructure funding program. • Eligible project expenses are covered up to March 31,2018,except the Yukon Clean Water Agreement which allows funding for an additional year,no doubt done to recognize the challenge of very short construction seasons. • The federal Minister has the ability to accept projects that are three years in length and the federal budget allocated 25%of the funds in year three to accommodate this possibility. • The agreements charge the provinces and territories with creating a list of projects for federal government review to ensure compliance with the agreements. Some agreements identify a list of initial municipal projects that meet the eligibility requirements and also provide a timeline for submitting additional project lists to the federal government so that all the funding is committed.(Unspent funding is to be transferred to the gas tax fund). • No Provincial or Territorial Municipal Association is a signatory to the agreements, although some have been pre-consulted by their province. Closer to home: • We understand Federal-Ontario discussions are continuing. • AMO has a meeting soon with Ontario's new Minister of Infrastructure,Hon. Bob Chiarelli to urge i)timely conclusion of the agreement so that municipal governments can submit eligible projects as soon as possible recognizing that projects must be completed by March 2018 and ii)early collaboration on Phase 2 design as input to the federal government. 1 a it. Lower Thames 3 aeg®Qra ��k onservatior� for a balanced and heakhy watershed! Media Release For Immediate Release July 15,2016 "Lower Thames Appoints Agent for Regulations Enforcement" LTVCA Announces the Appointment of Municipal Enforcement Unit (MEU) to Support Staff in Achieving Regulatory Compliance ?' Lower Thames Watershed-The Lower Thames Valley Conservation Authority (LTVCA) Board of Directors recently appointed Municipal Enforcement Unit(MEU)to assist Conservation Authority staff in achieving compliance with its Regulations under Section 28 (Development, Interference with Wetlands and Alteration to Shorelines and Watercourses) and Section 29 (Conservation Areas) of the Conservation Authorities Act. MEU is a private company specializing in Municipal By-Law Enforcement and has contracts throughout Southwestern Ontario. The Regulations are important public safety tools, for restricting development in hazardous areas due to flooding, shoreline erosion and interference with the hydrologic function of wetlands. The potential for loss of fife and property damage is greatly reduced by the enforcement of these regulations, according to Don Pearson, LTVCA General ' Manager. Moreover, the Conservation Area regulations govern permitted uses on Conservation Authority owned properties, increasing public safety and preventing environmental degradation from unlawful uses such as all-terrain vehicles which promote erosion and disturb wildlife. Randall Van Wagner, Manager of Conservation Lands and Services, believes the presence of MEU enforcement officers will greatly enhance the Conservation Authority's ability to keep .users and the environment safe an some 25 properties comprising more than 600 hectares. "We want people to enjoy the out of doors by using our Conservation Areas"says Van Wagner,"as long as there is respect for other users and the properties themselves." MEU officers will have the authority to enforce regulations under the Conservation Authorities Act as well as other statutes including the Trespass to Properties Act, the Off-Road Vehicles Act and the Dog Owners Liability Act. They have the authority, training and tools to provide users with education regarding the purpose of the regulations, and will emphasize compliance through cooperation. MEU Officers will carry identification indicating their authority to enforce regulations on behalf of the LTVCA and will work closely with other provincial and municipal officers to ensure a consistent and coordinated approach. "We believe this will prove to be an effective and efficient approach to improving public safety and environmental protection throughout the LTVCA's jurisdiction,"according to Pearson. For further information, please contact Valerie Towsley—Resources Technician (519) 354-7310 ext.226 Randall Van Wagner--Manager of Conservation Lands and Services(519) 354-7310 ext.230 www.ltvca.ca -30- You 100 Thames Street, Chatham, ON N7L2Y8 • www.ltvca.ca Phone:519-354-7310 - Fax:519-352-3435 - E-mail: admin @ltvca.ea PH:519-768-9986 I EM.info@thea�tsondcookerybank.com I www.theartsandcookerybank.com 242 GRAHAM ROAD,BOX 174,WEST LORNE,ONTARIO NOL 2PO July 6, 2016 Municipality of West Elgin Box 490 Rodney, ON NOL 2C0 Dear Scott, Please be advised that The Arts & Cookery Bank is applying to have an SOP (Liquor Sales Licence) for our Fest-A-Month Dinner: "Chat& Chew Canada"on July 22,2016. The Fest-A-Month Dinner will be held from 6:3Opm— 1 Opm. Enclosed is a copy of the proposed area. Given that our request is for the outdoors, we require a letter from the Municipal Clerk stating that there is "no objection" to the proposed extended licensed area. If you have any further questions please call me at The Bank: 519-768-9956. Thank you in advance. Sincerely, Lina Bettencourt Senior Summer Intern Intersection of Graham Rd/Munroe Rd 237 239 Graham Rd Graham Rd McKaillop McKillop Building Building 1 k 1 i 1 1 1 1 F [ 1 E 1 I 1 k I 1 1 1 1 1 I 1 I � I.�.�.�.... ...........1 We would like to use the perimeter of building(inside/outside as indicated by solid and dotted lines. i West Elgin Recreation Committee Regular Session May 17 2016 This regular session of the West Elgin Recreation Committee was called to order at 7 pm at the Rodney Fire Hail with the following members present: Doug Staddon, Ken Neil,Grace Blanchard,Jennifer Blanchard,Joe Seman,Johnathan Wolf and Parks and Arena Superintendent Jeff Skater. Item#T Disclosure of Pecuniary Interest: None noted. Item#2 Delegations.There were no Delegations present. Item#3 Adoption of the Minutes: Moved By:Grace Blanchard Seconded By;Jennifer Blanchard The West Elgin Recreation Committee hereby approves the minutes as presented. CARRIED Item#4 Business Arising from the Minutes: • Road Race:member Ken Neil reported that the Road race was successful. Mr. Neil Thanked all that helped with the event and he noted that the Optimists had received several positive comments from the participants.The race had 72 registered participants and there will be a wrap up meeting in June. • Bicycle Rodeo:The Bicycle Rodeo was postponed on the scheduled date and will be held on Saturday May 215,weather permitting. Upcoming events include the Quarter Auction to be held on June 9 2016 at the Recreation Center,and member Staddon announced that the Pavilion in Miller Park will be officially opened on Friday June 17 2016. Item#5 Correspondence: None presented. Item#6 New Business: • Blue Flag:The Parks and Arena Superintendent announced that the Port Glasgow Beach had received the Blue Flag Award and hopefully the official Flag raising will be held on July 15t. • Splash-pad:The necessary repairs to the Splash-Pad have been scheduled and should be completed shortly.The repairs include relocating the control er,and repairing the main drains. • Pool:The Pool is up and running and the new pump,although an expensive repair is installed and operating well. • Grandstand:The engineers have been contacted and are to attend to give Council a report on the viability of the structure. -2- Item#7'Adjournment. Moved By Joe Seman Seconded By: Ken Neil The West Elgin Recreation Committee hereby resolves that this session of the West Elgin Recreation Committee hereby adjourn at this hour of 8:15 pm and reconvene at 7 pm on June 21 In Miller Park,The Arena or at the Call of the Chair. Further that the July 19 session originate at the Port Glasgow Beach,and that the August 16 Session originate at the Rodney Park. CARRIED. Cactus Cattle & Cowboys v Monthly Meeting 2015-2016 June 16, 2016 Attending: Theresa Vandevenne, Jerry Vandevenne, Wayne Vandevenne, Mary Bodnar, Sarah Bechard, Caren Emery, Connie Edwards, Briley Knight, Gwen Barrett Meeting called to order at 7:00pm by Theresa Vandevenne. Minutes from Previous Meeting: Motion to accept minutes from May meeting made by Mary, seconded by Connie, all in favour. Treasurer's Report Report presented by Mary—Credit balance of$552.68. See attached Treasurer's Report. • Don Graham confirmed for wagon rides and parade ($350). • All bills and invoices must be submitted by end of June for payments due day of event. • OPP Troy Carlson to lead parade and participate in Touch-A-Truck. • Mary to request 2 golf carts for Sunday's use until 3pm. Comm itee Reports Car Show—Wayne—Collecting door prizes (40-45 prizes already collected). Will require a cash box at the gate for entrance fees. Vendors—Theresa—6-8 vendors registered. Vendors will be accepted until the event. Two food vendors. Advertising—Connie—Lake Erie Beacon confirmed 1/4 page ad. Old Business: • National Anthem Singer—Required. Mary to make contact. • Sunday Breakfast—Pancake and sausage breakfast put on by Bert's Diner from 8-11 am. • Fulline Farm/Tractors—waiting confirmation for tractor for sand ring. • School Flyers—ready to be delivered. Aldborough 180, Dutton 195, St Marys 111. New Business: • Moving of Stage from Wallacetown to Rodney—Will need a transport truck to move. Mary to contact Fairboard and Jeff Slater to see how it is moved for the fair. • Perelli demonstration has been canceled by demonstrator. • First Hussar's Calvary group to do demonstration on Saturday at 1:30pm, a 30 minute performance, in the small sand ring. • TJ Stables (Chatham)—$700 for pony rides and small petting zoo. Connie made motion to book services, Gwen seconded, all in favour. • Volunteers—have requested student volunteers from the high school. • Gates--Gates from Alvinston need to be picked up on the Friday before the event. Next Meeting: Thursday, June 30", at 7pm at Tasty Sweets AND Thursday, July 7'at 7pm at the Fairgrounds. i Meeting adjourned by Mary at 8.40pm, seconded by Gwen, all in favour. Treasurer's Report—May 19 2016 Income Expenses Vendors (3) 180.00 Advertising CCC 1,050.90 Signs (13) 325.00 Advertising Car Show 30.51 Spaghetti Dinner 1,170.55 Miscellaneous 1,125.49 Elgin County Grant 1,000.00 Spaghetti Dinner 1,018.12 2,675.55 3,225.02 West Elgin Grant 9,000.00 11675.55 Total Income 11,675.55 Total Expenses -3,225.02 8,450.53 CR Outstanding Exp. -7,897.85 552.68 CR