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August 11, 2016
MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING AUGUST 11, 2016 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING ------------------------------------------------------------------------------------------------------------ DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al - A15) *July 21, 2016 Council *July 21, 2016 Court of Revision - Shaw Drain *July 21, 2016 Rezoning - North West '/ Lot 8, Concession 7 (Barfett/Van Den Dries) BUSINESS ARISING FROM MINUTES DELEGATIONS (B1) 10:30 a.m. Stan Caveney - Phragmites Control in West Elgin (D11). REPORTS (Cl- C10) 1. ROADS a) *Monthly Report b) *Report - Disposal of Miscellaneous Items 2. RECREATION/EMERGENCY MANAGEMENT a) *Monthly Report 3. WATER DISTRIBUTION SYSTEM a) *Operations Report 4. WASTEWATER 5. BUILDING August 11, 2016 ............. Page 2 a) Monthly Report 6. BY-LAW ENFORCEMENT a) *Monthly Report 7. DRAINS a) Apportionment of Drainage Assessment due to Severance Application - Wismer Drain. 8. ADMINISTRATION a) West Elgin Fire - Report - Repairs to Tanker 1, Pump1, and Pump 2 and Approval of a Request for Proposal. b) West Elgin Landfill - Report - Landfill Monitoring Well Repair c) West Elgin Landfill - Report - Landfill Survey d) *West Elgin Landfill - Spring 2016 Monitoring Report e) Lake Erie Shoreline Management Plan f) Code of Conduct Investigation - John Maddox 10:00 a.m. (Call-In) g) 2nd Quarter Financial Statements 9. PLANNING 10. ACCOUNTS CORRESPONDENCE (131 - D19) COUNCIL CONSIDERATION - ACTION RECOMMENDED: 1.* The Arts & Cookery Bank - Holy Cow...The Whole Cow: Savour the Flavour Culinary Boot Camp - July 2016 - Social Media Analytics; 2.* Elgin County - Economic Development Newsletter - July 2016; 3.* Elgin County Council Highlights - July 26, 2016; 4.* Notice of Public Meeting - Proposed Annexation between the Township of Malahide and the Town of Aylmer; 5.* Lower Thames Valley Conservation Authority - Annual Report Summary 2015; 6. Lake Erie North Shore Landowners Association - Receive at Council Meeting; August 11, 2016 ............. Page 3 7.* Ontario Provincial Police - Notification of attendance at 2016 AMO conference; 8.* Southwestern Integrated Fibre Technology (SWIFT) - Receives a combined $180 million in provincial and federal funding through Small Communities Fund; 9.* Association of Municipalities of Ontario - Infrastructure Canada - Phase 1 Infrastructure Funding Agreement - Updated Cross Country Status; 10.* Call for Nominations - Community Schools Alliance - Elections at 2016 AMO conference; 11.* 2016 Risk Management Symposium - September 27 & 28, 2016; 12.* Phragmites Control in West Elgin; 13.* Lower Thames Valley Conservation Authority - $30,400 Special Funding Hires Summer Youth. RECOMMENDED TO ACCEPT & FILE: 14. AMO • Watch File - July 21, 2016; • Watch File - July 28, 2016; • Watch File - August 4, 2016; 15. Elgin County - Notice of Decision - Consent Application No. E 40116 Hollanda Farms Limited; 16. Elgin County - Notice of Decision - Consent Application No. E 41116 Hollanda Farms Limited; 17. Elgin County - Notice of Decision - Consent Application No. E 42116 Hollanda Farms Limited; 18. Endorsement of Bill 158, Saving the Girl Next Door Act, 2016: - Town of Oakville; - City of Orillia; 19. Endorsement of Rural Economic Development Program (RED) — Suspension - County of Renfrew. BY-LAWS: By-Law No. 2016-53 Drainage Maintenance MINUTES (E1 - E2) *June 14, 2016 West Elgin Arena Board *June 30, 2016 Lower Thames Valley Conservation Authority NOTICE OF MOTION OTHER BUSINESS (G1 - G2) August 11, 2016 ............. Page 4 1. Council Announcements 2. Closed Session A Proposed or pending acquisition or disposition of land (M.A. s.239 (2)(c)). Labour relations or employee negotiations (M.A. s.239 (2)(d)). CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS; September 8, 2016 Council September 22, 2016 Council Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS JULY 21, 2016 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Joe Seman Jr.,Jonathan Wolf, Richard Leatham STAFF PRESENT Scott Gawley, C.A.O.-Clerk Spencer Pray, Deputy Clerk Magda Badura,Treasurer Lee Gosnell, Public Works Superintendent Jeff Slater, Parks&Arena Superintendent Peter MacMillan, Drainage Superintendent ALSO PRESENT Dan MacLeod, Ontario Clean Water Agency John Spriet, Spriet Associates, Engineering & Architects CALL TO ORDER The Mayor called the meeting to order 9:35 a.m. DECLARATION OF PECUNIARY INTEREST None declared. ADOPTION OF AGENDA RES. NO.1 Moved by Seman Seconded by Leathern RESOLVED that the Council of the Municipality of West Elgin approves the agenda for July 21, 2016 as printed and circulated; DISPOSITION: Carried APPROVAL OF MINUTES RES. NO.2 Moved by Bodnar Seconded by Seman RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated; June 23,2016 Council DISPOSITION: Carried BUSINESS ARISING FROM MINUTES Canadian UPW-Support of Resolution -Tabled at June 23, 2016 RES. NO.3 Moved by Wolf Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin table the motion under consideration from the Canadian Union of Postal Workers until more information is received. July 21, 2016 .....Page 2 of 12 RES, NO.3 Cont'd DISPOSITION: Carried Review of Ontario Good Roads Association and the Rural Ontario Municipal Association Conferences. Council watched the Rural Ontario Municipal Association promotional video and discussed spiitting the members of Council and municipal employees that usually attend the combined ROMAIOGRA conference between the now split conferences. Deputy Mayor Bodnar, Councillor Leatham, and Councillor Seman expressed interest in attending the OGRA conference. The Public Works Superintendent will also be attending the OGRA conference. Warden and Mayor Wiehle expressed interest in attending the ROMA conference. C.A.O.-Clerk will be attending the ROMA conference. Councillor Wolf at this time is undecided. DELEGATIONS RES. NOA Moved by Leatham Seconded by Seman RESOLVED that Council suspend its Council meeting and go into a Public Meeting for a Zoning By-law Amendment for land located at North West'/Lot 8, Concession 7(BarfettNan Den Dries). DISPOSITION: Carried 10:00 a.m. Public Meeting-Zoning By-law Amendment-North West 1/4 Lot 8, Concession 7(BarfettlVan Den Dries) Separate Minutes were created for this meeting. RES. NO.5 Moved by Leatham Seconded by Seman RESOLVED that Council enter back into and continue its July 21, 2016 Council meeting. DISPOSITION: Carried John Spriet of Spriet Associates, Engineering&Architects and the Drainage Superintendent entered the meeting. 10:30 a.m. Meeting to Consider Engineer's Report-Graham Street Drain Extension Also in Attendance: John Watterworth Dagmar Jobson Stan Wilson Pat Watterworth The Meeting to Consider the Engineer's report for the Graham Street Extension was formally opened at 10:30 a.m. Mayor Wiehle instructed the Clerk to read any correspondence or appeals. The Clerk read out loud the following correspondence to the Court; A3 3 July 21, 2016 .....Page 3 of 12 Re-Graham Street Drain Extension To West Elgin Council, We feel that the proposed 15"drain outlet for the farm at 19900 Graham Rd will increase the possibility of flooding in West Lome. Previous flooding of homes was identified as a problem in the two drainage meetings, however these important concerns were not addressed in the drainage report. A smaller outlet, or flow restriction measures should be incorporated to protect homes downstream. We want to go on the official record that we feel that council should reject the plan as received from Spriet Associates. Randall Reiss Catherine Reiss 11904 Graham Rd. Mayor Wiehle requested the Engineer to briefly review the Drain Report. The Engineer gave a brief history of the drain and an overview of the work being proposed. The Mayor asked those in attendance if they had any questions. Questions were addressed and answered by the Engineer. Mayor Wiehle asked those in attendance if there is anyone who would like their name added/or deleted from the Petition on the Drain. No one in attendance wanted their name added or deleted from the Petition on the Drain. RES. NO.6 Moved by Bodnar Seconded by Leatham RESOLVED that the Engineer's Report for the Graham Street Drain'Extension be accepted; AND THAT the Clerk is instructed to draw up the necessary by-law DISPOSITION: Carried RES. NO.7 Moved by Wolf Seconded by Seman RESOLVED that Council Suspend and leave its Council Meeting and enter into a Court of Revision for the Shaw Drain, DISPOSITION: Carried 90:45 a.m. Court of Revision-Shaw Drain RES. NO.8 Moved by Seman Seconded by Bodnar RESOLVED that the members of the Court of Revision on the Shaw Drain be as follows: Chairman: Bernie Wiehle Member: Mary Bodnar Member: Joe Seman Jr. Member: Jonathan Wolf Ay July 21, 2016 .....Page 4 of 12 RES. NO.8 Cont'd Member: Richard Leatham DISPOSITION: Carried Separate minutes were created for this meeting. RES. NO.9 Moved by Bodnar Seconded by Wolf RESOLVED that Council enter back into and continue its July 21, 2016 Council meeting. John Spriet of Spriet Associates, Engineering&Architects and the Drainage Superintendent left the meeting. 11:15 a.m. Kyle Cronk, Lake Erie North Shore Landowners Association Also in attendance: Kyle Cronk David Harding Ron Allensen Members of LENSLA gave Council an update on their proposal since last visiting Council at their February 11, 2016 Council meeting. This included their perspective on events that have occurred with other governing bodies involved with the Lake Erie Shoreline Management Plan. Following the presentation, discussion occurred between the LENSLA delegation and members of Council. i LENSLA encouraged Council to reassess their position on the Lake Erie Shoreline Management Plan and solicited Council's support to re-open the process. Spokesman Kyle Cronk emphasized that LENSLA has never advocated that Elgin County should not have a Shoreline Management Plan rather that the plan itself ought to be different. Council thanked the LENSLA delegation for their presentation. 11:30 a.m. Dianne Slaats-Use of former railroad Also in Attendance: Dianne Slaats John Slaats Andy Verhaeghe Terry Deyle Tyler Deyle John V. Miller Dianne Slaats introduced an idea for the use of the former railroad. Among citing Bill 100, Support Ontario's Trails Act, 2016, Dianne told Council that it is an opportunity for Council to allow All-Terrain Vehicles (ATV) a place to ride. Dianne had also mentioned other municipalities in which a trail system has been in place and that potentially establishing a club locally can help deter"improper use"and rid some of the stereotypes associated with ATV use. Council requested that Dianne gather more information about the ATV interest in West Elgin and coming back to Council with a further developed proposal. Council thanked Dianne and those in attendance for their time. 1� July 21, 2016 .....Page 5 of 12 REPORTS 1. ROADS a) Roads Report RES. NO.10 Moved by Bodnar Seconded by Waif RESOLVED that the Roads Report from the Public Works Superintendent dated July 21, 2016 be received. DISPOSITION: Carried b Verbal Report on Design Concept for Streetsca a downtown West Lorne The Public Works Superintendent projected a draft streetscape concept for Council and answered questions posed by Council accordingly. RES. NO.11 Moved by Leatham Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin gives direction to municipal staff to proceed further with the Streetscape Design for downtown West Lorne; AND THAT municipal staff bring back construction drawings and cost estimates back to Council at a subsequent Council meeting. DISPOSITION: Carried 2. RECREATIONIEMERGENCY MANAGEMENT A verbal report to Council was given by the Parks and Arena Superintendent. 3.WATER DISTRIBUTION SYSTEM a)Operations Report RES. NO.12 Moved by Wolf Seconded by Bodnar RESOLVED that the monthly operations report from the Ontario Clean Water Agency dated June 14, 2016 be received. DISPOSITION: Carried b Rodney Elevated Water Tower_ Rechlorination System RES. NO.13 Moved by Wolf Seconded by Bodnar RESOLVED that the Report-Rodney Elevated Water Tower- Rechlorination System from the Treasurer and C.A.O.-Clerk dated July 21, 2016 be received. AND THAT Council approves Stantec Consulting Ltd.to proceed with the development of the Scope of Work Contract documents as outlined in Appendix A of this report; AND FURTHERMORE that Stantec Consulting Ltd obtain a minimum of three bids of the construction work to be presented to Council for consideration. DISPOSITION: Carried 4.WASTEWATER July 21, 2016 .....Page 6 of 12 a) Rodney Wastewater Treatment Plant Operations Report-Second Quarter 2016 RES. NO.14 Moved by Seman Seconded by Bodnar RESOLVED that the Report- Rodney Wastewater Treatment Plant Operations Report-Second Quarter 2016 report from the Ontario Clean Water Agency dated July 18, 2016 be received. DISPOSITION: Carried b)West Lorne Wastewater Treatment Plant&Collection System Operations Report-Second Quarter 2016 RES. NO.15 Moved by Leatham Seconded by Seman RESOLVED that the Report-West Lorne Wastewater Treatment Plan &Collection System Operations Report-Second Quarter 2016 dated July 18, 2016 be received. DISPOSITION: Carried 5. BUILDING 6.BY-LAW ENFORCEMENT a) Monthly Report RES. NO.16 Moved by Wolf Seconded by Bodnar RESOLVED that the monthly report dated July 21, 2016 from the C.A.O.-Clerk be received. DISPOSITION: Carried 7. DRAINS 8.ADMINISTRATION a) Report-Appoint Deputy Chief Building Official RES. NO.17 Moved by Wolf Seconded by Leatham RESOLVED that the Report-Appoint Deputy Chief Building Official from the Deputy Clerk dated June 21, 2016 be received; AND THAT Richard McDougall be appointed as the Deputy Chief Building Official; AND FURTHERMORE THAT the appropriate by-law be brought forth. DISPOSITION: Carried 9. PLANNING a) Report-Zoning By-law Amendment for Allan Barfett and Shayne Van Den Dries RES. NO.18 Moved by Seman Seconded by Leatham RESOLVED that the Report-Zoning By-law Amendment for Allan Barfett and Shayne Van Den Dries from the Planner dated July 21, 2016; I July 21, 2016 .....Page 7 of 12 RES. NO.18 Cont'd AND THAT the appropriate by-law be brought forth. DISPOSITION: Carried 10. ACCOUNTS RES. NO.19 Moved by Leatham Seconded by Seman RESOLVED that the Mayor and Treasurer are hereby authorized to sign Payment Voucher#7 amounting to $873,063.91 in settlement of General, Road,Water, and Arena Accounts (including cheques#22165-22358). DISPOSITION: Carried CORRESPONDENCE. 1. AMO- Report of the Secretary-Treasurer On Nominations to the 2016- 2018 AMO Board of Directors. 2. Ontario Municipal Board Review-Review of OMB role in Land Planning System-accepting municipal input. 3. Ombudsman Ontario-Ombudsman role pertaining to municipalities. 4. MPP Jeff Yurek-Announcement of Ontario 150 funding. RES. NO.20 Moved by Bodnar Seconded by Seman RESOLVED that the Council of the Municipality West Elgin form an adhoc committee to address the announcement of the Ontario 150 funding and the three program streams within it; AND THAT the following individuals be the first members of the committee until which time more community members be a part of the adhoc committee: Member: Mayor Wiehle Member: Councillor Leathern Member: Receptionist/Office Clerk Member: C.A.O.-Clerk DISPOSITION: Carried 5. Independent Electricity System Operator's(IESO) 2015 Annual Report- Powering a Connected World. 6. The Ontario Aggregate Resources Corporation-2015 Annual Report. 7. Provincial Policy Statement-2014 Info Sheet on Community Hubs. 8. Ministry of Infrastructure-Infrastructure for Jobs and Prosperity Act, 2015 -Potential Municipal Asset Management Planning Regulation. 9. Stewardship Ontario- Industry Funding for Municipal Blue Box Recycling for the First Quarter of the 2016 Program Year. 10. 2017 ROMA Conference Flyer. 11. Elgin County Council Resolution-Draft Amendment of Woodlands Conservation By-law 05-03. July 21, 2016 .....Page 8 of 12 12. Elgin County Economic Development newsletter June 2016. 13. Elgin County-81"Annual Warden's Charity Golf Tournament. 14. Household hazardous Waste Day-August 20, 2016 from 9:00 a.m. - 1:00 p.m. at Dutton Dunwich Public Works Office at 136 Currie Road in Dutton. 15. Request for Support-Municipality of Bayham-Elgin St. Thomas Public Health Unit decision to discontinue picking up Rural Well Drinking Water Samples from the Municipal Office. RES. NO.21 Moved by Leatham Seconded by Bodnar WHEREAS Public Health Unit funding formulas are dictated by Health Protection and Promotion Act. R.S.O. 1990, Chapter H.7 and subsidiary agreements; AND WHEREAS the Ministry of Health and Long-Term Care has authority over Public Health Units; AND WHEREAS the Elgin St.Thomas Public Health Unit eliminated rural well water sample drop-off locations as a result of cost cutting measures as the services as the service is not mandated; AND WHEREAS the Province of Ontario,through various legislation, has made access to safe drinking water a matter of critical importance; AND WHEREAS eliminating rural well water sample drop-off locations for rural water sampling has the possibility to limit or eliminate rural resident's access to truly clean drinking water; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of West Elgin call upon the Elgin St.Thomas Public Health Unit reconsider the decision to eliminate rural well water sample drop-off locations; AND THAT the Elgin St. Thomas Public Health Unit conduct a formal Request for Proposal (RFP) process to obtain competitive pricing for the rural.well water sample drop-off location courier service; AND THAT the Ministry of Health and Long-Term Care re-evaluate its funding formulas to reconsider the funding impact on rural communities; AND THAT a copy of this resolution be circulated to the Councils of Elgin County; AND THAT a copy of this resolution be sent to Dr.Joyce Lock, Medical Officer of Health and the Honourable Mr. Eric Hoskins— Minister of Health and Long-Term Care seeking action on the issue of rural access to safe drinking water. DISPOSITION: Carried 16. The College of Physicians and Surgeons of Ontario-Outstanding Physician Nominations. 17. Cactus, Cattle and Cowboys- Post Festival Update. 18. AMO Update- Infrastructure Canada- Phase 1 Infrastructure Funding Agreements. 19. Lower Thames Valley Conservation Authority-Appointment of Municipal Enforcement Unit(MEU)to Support Staff in Achieving Regulatory Compliance. July 21, 2016 .....Page 9 of 12 20. The Arts.&Cookery Bank-Request for Extended License for Fest-A- Month Dinner: "Chat&Chew Canada"on July 22,2016. RES. NO.22 Moved by Leatham Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin gives permission to The Ants&Cookery Bank to use municipality property adjacent to 239 Graham; AND THAT Council of the Municipality has no objection to the proposed extended license area for The Arts&Cookery Bank's event on July 22, 2016; AND FURTHERMORE THAT Council instruct to the Clerk to write a No Objection fetter for the Arts&Cookery Bank on their behalf. DISPOSITION: Carried RECOMMENDED TO ACCEPT&FILE: 21. AMO • Watch File-June 23, 2016; • Watch File-June 30, 2016; • Watch File-July 7, 2016; • Watch File-July 14, 2016. 22. City of Markham's endorsement of Saving the Girl Next Door Bill. RES, NO.23 Moved by Seman Seconded by Bodnar RESOLVED that the above correspondence items numbered 1, 2, 3, 5, 6, 7, 8, 9,10,11,12,13,14,16,17,18,19,21-22 be received and filed. DISPOSITION: Carried BY-LAWS 1. By-Law No 2016-45 Amend By-law 2012-75 Site Plan Agreement- 1574288 Ontario Inc. RES, NO.24 Moved by Seman Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-law to amend By-law 2012-75 Site Plan Agreement- 1574288 Ontario Inc.to authorize the execution an Amending Agreement between the Corporation of the Municipality of West Elgin and 1574288 Ontario Inc.for lands being Part of Lot 6, Gore Concession, Municipality of West Elgin, County of Elgin, designated as Part 2 according to Reference Plan 11R-4000 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.25 Moved by Seman Seconded by Bodnar RESOLVED that the By-law to amend By-law 2012-75 Site Plan Agreement to authorize the execution of an Amending Agreement between the Corporation of the Municipality of West Elgin and 1574288 Ontario Inc.for lands being Part of Lot 6, Gore Concession, Municipality of West Elgin, County of Elgin, designated as Part 2 according to Reference Plan 11 R-4000 be now read a Ato July 21, 2016 .....Page 10 of 12 RES. NO.25 Cont'd third time and finally passed, signed, sealed, and number 2016-45 Amend By-law 2012-75 Site Plan Agreement- 1574288 Ontario Inc. DISPOSITION: Carried 2. BY-Law No. 2016-47 Appoint Deputy Chief Building Official RES. NO.26 Moved by Bodnar Seconded by Wolf RESOLVED that the mover be granted leave to introduce a By-law to appoint a Deputy Chief Building Official, and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.27 Moved by Wolf Seconded by Leatham RESOLVED that the By-law to appoint a Deputy Chief Building Official be read a third time and finally passed, signed, sealed and numbered By-law Number 2016-47 Appoint Deputy Chief Building Official. DISPOSITION: Carried 3. By-Law No. 2016-49 Rezoning-North West%Lot 8, Concession 7 (BarfetUVan Den Dries). RES. NO.28 Moved by Seman Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-law to amend the Municipality of West Elgin Zoning By-law No. 2015- 36, to change the zoning of lands North West%Lot 8, Concession 7 and known municipally as 22643 Downie Line to be severed, a non-farm residential lot with a surplus farm dwelling will be rezoned from General Agriculture(Al)Zone to Site-Specific Restricted Agricultural (A34)Zone. Lands to be retained, a farm parcel will be rezoned from General Agricultural (Al)Zone to Agricultural(A2) Zone, and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.29 Moved by Leatham Seconded by Seman RESOLVED that the Municipality of West Elgin Zoning By-law No. 2015-36, to change the zoning of lands North West%Lot 8, Concession 7 and known municipally as 22643 Downie Line to be severed, a non-farm residential lot with a surplus farm dwelling will be rezoned from General Agriculture(Al)Zone to Site-Specific Restricted Agricultural(A34)Zone. Lands to be retained, a farm parcel will be rezoned from General Agricultural(Al)Zone to Agricultural (A2)Zone, and that this be read a third time and finally passed, signed,sealed, and numbered By-law Number 2016-49 Rezoning-North West 1/4 Lot 8, Concession 7(Barlett/Van Den Dries). DISPOSITION: Carried 4. By-Law No. 2016-50 Shaw Drain RES. NO.30 Moved by Bodnar Seconded by Seman fI July 21, 2016 .....Page 11 of 12 RES. NO.30 Cont'd RESOLVED that the mover be granted leave to introduce By-law to provide for the maintenance of municipal drains and that this shall be the first and second reading and provisionally adoption thereof. DISPOSITION: Carried RES. NO.31 Moved by Waif Seconded by Leatham RESOLVED that a By-law to provide for maintenance of municipal drains be now read a third time and finally passed, signed, seated, and numbered By-law 2016-50 Shaw Drain. DISPOSITION: Carried 5. By-Law No. 2016.51 Graham Street Drain_Extension RES. NO.32 Moved by Wolf Seconded by Seman RESOLVED that the mover be granted leave to introduce By-law to provide for the maintenance of municipal drains and that this shall be the first and second reading and provisionally adoption thereof. DISPOSITION: Carried MINUTES RES. NO.33 Moved by Seman Seconded by Bodnar RESOLVED that the minutes of the following committee meeting be received; May 17, 2016 West Elgin Recreation Committee June 16,2016 Cactus, Cattle, &Cowboys Committee DISPOSITION: Carried NOTICE OF MOTION OTHER BUSINESS 1. Council Announcements Deputy Mayor Bodnar -The Rodney and West Lorne Sidewalk Sales are July 23,2016. Councillor Wolf -Noticed that down at the Port Glasgow Beach that three beaches were named. Municipal Staff mentioned that this was the result of a prank. The beaches are not named and appropriate action has been taken. CLOSED SESSION RES. NO.34 Moved by Wolf Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: • Personal matters about an identifiable individual (M.A. s.239 (2)(b)); • A proposed or pending acquisition or disposition of land (M.A. s.239 (2)(c)); Ia I July 21, 2016 .....Page 12 of 12 RES, NO.34 Cont'd DISPOSITION: Carried RES. NO.35 Moved by Bodnar Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried RISE AND REPORT Direction was given to the C.A.O.-Clerk. CONFIRMING BY-LAW RES. NO.36 Moved by Leatham Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on July 21, 2016 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.37 Moved by Bodnar Seconded by Seman RESOLVED that a By-law to confirm the proceedings of the meeting held on July 21, 2016 be now read a third time and finally passed, signed, sealed and numbered By-law 2016-52 July 21, 2016 Confirming By-law. DISPOSITION: Carried ADJOURNMENT RES. NO.38 Moved by Seman Seconded by Wolf RESOLVED that this Regular Meeting of Council shall adjourn at 3:57 p.m.to meet again on August 11, 2016. DISPOSITION: Carried These minutes were adopted on the 11th of August, 2016. Bernie Wiehle R. Scott Gawley Mayor C.A.O.-Clerk �J MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN COURT OF REVISION WEST ELGIN COUNCIL CHAMBERS JULY 21, 2016 MEMBERS PRESENT: Chairman: Bernie Wiehle Members: Mary Bodnar, Joe Seman Jr., Jonathan Wolf, Richard Leatham STAFF PRESENT: Scott Gawley C.A.O-Clerk-Treasurer Spencer Pray Deputy Clerk Peter MacMillan Drainage Superintendent ALSO PRESENT: John Spriet Spriet Associates, Engineering& Architects SUBJECT: COURT OF REVISION -SHAW DRAIN Also in attendance: No one signed the sign-in sheet. RES. NO.1 Moved by Seman Seconded by Bodnar RESOLVED that the Court of Revision for the Shaw Drain be convened. DISPOSITION: Carried The Chair requested Clerk to read any Notice of Appeals. No appeals were received. The Chair asks if anyone present wishes to speak. No one requested to speak. RES. NO.2 Moved by Wolf Seconded by Seman RESOLVED that the assessment on the Shaw Drain be confirmed as per the Engineer's Report. DISPOSTION: Carried RES, NO.3 Moved by Leatham Seconded by Seman RESOLVED that there being no further business, the Court of Revision on the Shaw Drain be adjourned. DISPOSITION: Carried These minutes were adopted on the 8th day of September,2016. Bernie Wiehle R.Scott Gawley Mayor C.A.O.-Clerk MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS JULY 21,2016 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Joe Seman, Jonathan Wolf, Richard Leatham STAFF PRESENT: Scott Gawiey C.A.O.-Clerk Spencer Pray Deputy Clerk SUBJECT: REZONING-NORTH WEST%LOT 8,CONCESSION 7, KNOWN MUNCIPALLY AS 22643 DOWNIE LINE(BARFETTNAN DEN DRIES). Also in attendance: Robert Sudicky The mayor called the meeting to order at 10:00 a.m. The C.A.O.-Clerk gave a summary of the proposed amendment as follows: The purpose of the Zoning By-law Amendment application is to amend the General Agricultural (Al) zone of the Municipality of West Elgin Comprehensive Zoning By-law 2015-36 to permit the severance of a surplus farm dwelling and to rezone balance of the farm to prohibit the construction of any new residential buildings and/or structures. The subject lands are situated on the south side of Downie Line, within the geographic Township of Aldborough. The lands are legally described as North West '/a Lot 8, Concession 7 and known municipally as 22643 Downie Line. The lands to be severed, a non farm residential lot with a surplus farm dwelling will be rezoned from General Agricultural (Al)Zone to Site-Specific Restricted Agricultural (A3- 4)Zone. The lands to be severed will have an area of 0.68 hectare (1.69 acre), a depth of 73.4 metres (240.81 ft.) and a frontage of 92.96 metres (305.0 feet) on Downie line. The parcel contains a single detached dwelling and guonset shed, with private water service and private septic system. The lands to be retained, a farm parcel will be rezoned from General Agricultural (A1) Zone to Agricultural (A2) Zone. The lands to be retained will have an area of 18.47 hectare(45.64 acre), an irregular depth and a frontage of 160.5 metres (526.58 feet) on Downie Line.The parcel will be vacant. County of Elgin Land Division Committee conditionally approved the associated severance application (File No. E11/16)on March 30, 2016; no appeals were received. PLANNING CONCLUSIONS: The application has been assessed for appropriateness with regard to existing policy and the impact of the proposal on the surrounding land uses. The application is consistent with the Provincial Policy Statement and conforms to the County of Elgin Official Plan and the Municipality of West Elgin Official Plan. A 1s July 21116...Pg.2 of 2 AGENCY CIRCULATION: The application was circulated to the applicable public agencies for comment and to all neighbouring property owners within 120 metres of the properties; no concerns were raised. SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Seman Seconded by Bodnar RESOLVED that the Public Meeting concerning a proposed Zoning By-law Amendment for land located at the North West"/Part of Lot 8, Concession 7 (BarfettNan Den Dries)be hereby adjourned. DISPOSITION: Carried These minutes were adopted on this day of August, 2016. Bernie Wiehle R.Scott Gawley Mayor C.A.O.-Clerk e c N a � m �� i998'a` The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosneil, Public Works Superintendent DATE: August 11, 2016 SUBJECT: Roads Report RECOMMENDATION: Receive and File INTRODUCTION: Monthly report for August, 2016 DISCUSSION: 1. General roadside mowing was completed in early July and one tractor began a second cut along county roads for sightline purposes. Dry weather has also presented the opportunity to cut in ditch bottoms which would otherwise be too wet. 2. A new road crossing pipe was installed on the Morden Drain where it crosses Downie Line east of Blacks Road. 3. The annual inspection of sidewalks was completed in July. Low hanging branches and other deficiencies were removed and a special concrete cutter was rented to grind the trip hazards identified during inspection. 4. Line painting operations were completed on all hard top roads including the painting of STOP blocks at intersections. 5. The second round of shoulder grading was completed on all county roads. 6. Time was spent at the landfill placing cover material on the east slope. The final 2 bins (open top for garbage) were put into service, eliminating the need for most people to go to the active face. 7. 2016 traffic count information was gathered and recorded. 8. Walmsley Bros. began paving operations for Elgin County on Furnival Rd. 9. Additional work carried out in July was hand mowing, brushing, sign installation and patching. Respectfully Submitted, Reviewed by: GK �La Lee Gosnell, CRS coott%Gawley, A, CGA Public Works Superintendent C.A.O./Clerk V ..P VNf lr P � U ry N r The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: August 11, 2016 SUBJECT: Disposal of Miscellaneous Items RECOMMENDATION: THAT Council approves the recommendation to declare the attached list of items surplus and advertise for sale by tender ASAP. INTRODUCTION: West Elgin Public Works and West Elgin Recreation staff have conducted an inventory review and compiled a list of items which, for one reason or another, are no longer needed by their department but still hold some amount of value. DISCUSSION: During the inventory review process, staff identified items which are no longer required within their departments. The attached listing includes a tandem axle trailer, 5000 gallon water tank, basketball nets, cement saws, weed eaters and other small tools. All articles have been assembled at the West Elgin public works yard for viewing during the tender period. It is recommended that these items be listed for sale by tender and sold AS IS —WHERE IS. Respectfully Submitted, Reviewed by, Lee Gosneil, CRS colt Gawley, PA, A Public Works Superintendent C.A.O./Clerk Attachments—Surplus Equipment Listing C P N The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, Recreation Superintendent DATE: August 112016 SUBJECT: Recreation Monthly report RECOMMENDATION: That Council receive and file. INTRODUCTION 1. The pool will be closing August 28 2016, due to the lack of lifeguards. The pool has enjoyed almost a problem free operating season this year with few mechanical problems. The entire pool will be shut down during the week of August 29th. Historically we have left the building operational for the fair. However after communicating with a member of the fair board she indicated that the building will not be required this year. 2. The minor soccer program is ending with Cup Day on August 13 this year. It is being hosted in Glencoe I believe. The adult soccer teams continue their season until early September. 3. The Acoustic panels are being installed in the Recreation Centre this week, with the completion date early next week. There was some minor design issues, consideration had to be given to the multi-use facet of the building. The panels had to be installed horizontally as opposed to vertically to-prevent damage to the panels. 4, Port Glasgow Beach continues to be very busy. The water testing reports are being displayed on the Municipalities web site. 5. The compressors at the arena are scheduled to be running on August 26 to facilitate a September 10 start to the 2016 f 2D17 Season. Respectfully Submitted, Approved by, Jeff Slater Scott Gawley, CGA. A Recreation Superintendent C.A.Q. 1 Clerk West Elgin Distribution System Report Operations Re p p �r July 2016 �tl'I Submitted by: 4ntario:Ciean Water Agency _Date: August 8, 2016 1, II1' y{ 1 t� k k-f 1114 i6 'tp� 1 Y t _.._ � 1� 4 -a u 9 , 1 � I� ' I iA J. I Facility Name: West Elgin Distribution System ORG#: 1266 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: There were no compliance or exceedance issues reported this quarter. SECOND QUARTER: There were no compliance or exceedance issues reported this quarter. THIRD QUARTER: JULY: There were no compliance or exceedance issues to report for July. SECTION 2: INSPECTIONS FIRST QUARTER: There were no MOL or MOECC inspections for the first quarter. SECOND QUARTER: There were no MOL or MOECC inspections for the second quarter. THIRD QUARTER: JULY: There were no MOL or MOECC inspections in July. SECTION 3: QEMS UPDATE FIRST QUARTER: JANUARY: There have been changes made to job titles which will require the Operational Plan to be updated. This will occur later in the year and identified through the Management Review, which is scheduled in July. FEBRUARY: The SOP for watermain repair was updated based on the new procedure the MOECC issued for watermain disinfection. The internal audit is scheduled for April 1St MARCH: The Internal Audit is being conducted by Rick Turnbull (OCWA), the report has not yet been received. 11 SECOND QUARTER: APRIL: OCWA has changed the QEMS Policy which is a requirement of Element 2 of the Drinking Water Quality Management Standard (DWQMS). The revised QEMS Policy will be implemented into the next revision of the Operational Plan. This revision will likely occur in July after the Management Review has been conducted in order to incorporate any further revisions identified through that process. MAY: The Essential/Emergency Supply and Service Contact List as required by Elements 13 and 18 of the DWQMS was updated. This list is required to beat least annually reviewed. JUNE: The external audit has been scheduled for August 15th. Preparation is underway for the audit. THIRD QUARTER: JULY: The Operational Plan has been updated and requires re-endorsement. SECTION 4: PERFORMANCE ASSESSMENT REPORT FIRST QUARTER: JANUARY: Chlorine residuals have been maintaining very well for the past month. All sampling and testing met regulatory requirements. Trihalomethanes (THMs) are up 7.7%comparing results of January 2015 to January 2016. THMs are monitored on a quarterly basis. FEBRUARY: All sampling and testing met regulatory requirements. Testing for Schedule 15.1,the lead sampling program was completed this month. MARCH: All sampling and testing met regulatory requirements with 0. Reg 170/03, see attached for all sampling and testing results. SECOND QUARTER: All sampling and testing met regulatory requirements with 0. Reg, 170/03. The table below shows the number of samples taken each month along with the range of results. The limit for Total Coliform and E. coli is zero, heterotrophic plate count (HPC) doesn't have a limit. This is an operational guide to initiate an action plan if results are continuously high in an area. Samples are taken at four different locations throughout the distribution system each week. Total #Samples Coliform E. coli Range #Samples MPC Range (cfu/100mL) (cfu/100mL) (cfu/100ml-) January 16 0-0 0-0 8 <10-20 February 20 0 - 0 0 - 0 10 <10—230 March 16 0-0 0-0 8 <10 X10 April 16 0 - 0 0- 0 8 <10- 20 May . 20 0-0 0.0 10 <10 90 June 16 0-0 0-0 8 <10 - >2000 July 16 0--0 0-0 8 <10- 100 - Trihalomethanes are sampled on a quarterly basis. The table below shows the running average along with the quarterly results so far. Limit TIiM Result _ L L .ti.. ..._.........._.___._..,�..__...___���.{fig/�...-.�...M..,_.._.—��(Ig/ ) ._.�.. October 2015 .81 January 2016 - 56 April 2016 48 July 2016 - 40 tl .Running Average 100 _ 56.33 The Rodney Tower continuously monitors the free chlorine residual of the water. The results fluctuate based on fill cycles. The chart below shows the minimum, maximum and average daily free chlorine residuals. During the winter months the results are usually very good, however, once there is warmer weather the chlorine residuals dissipate. In April, spring flushing of the distribution system began and improved the residuals in the Rodney Tower. It is required to maintain 0.2mg/L of free chlorine in the distribution system. Therefore, the residual leaving the tower must be above this 0.2mg/L. An adverse reportable event occurs when the chlorine residuals drops below 0.05mg/L. For May, the free chlorine residuals remained in compliance and have been maintaining very well. There was a spike in chlorine due to higher residuals leaving the Tri-Count WTP, chlorine dosing was lowered at the WTP. In June overall the chlorine residuals are slightly lower which is expected during the summer months. There was an alarm for high chlorine (refer to Section 7), this required a calibration of the chlorine analyzer. There were no low chlorine issues for the month. In July, the minimum free chlorine residual at the tower dropped below 0.4ppm (alarm setpoint). The operators isolated the tower and initiated a drain of approximately 0.5m of water in the tower. Flushing was conducted as well to bring up the residual in the system. This event is typical during warm weather. 3 2.5 2 1.5 Mean Max 1 W1W- PT VV JA Min 0.5 0 O,O W O,� 0�� SECTION 5: OCCUPATIONAL HEALTH &SAFETY FIRST QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted in January. SECOND QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted in April THIRD QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted in July. SECTION 6: GENERAL MAINTENANCE FIRST QUARTER: JANUARY: 04, 11, 18, 25: Collected weekly bacti samples in the West Elgin distribution system 18: collected THM sample 01, 04, 06, 08, 11, 13, 15, 18, 20, 22, 25, 27, 29: West Elgin facility checks and readings 01, 08, 15, 22, 29: Weekly auto flusher rounds in West Elgin 15: Watermain repair at the corner of Monroe &Wellington 5t. in West Lorne; replaced 35" section of 6" water main, 2x6" hymax couplers, 1x6" saddle, reconnect one customer line. 18: Replaced batteries and rewire the auto flusher timer opposite 21509 Hoskins Line 08: Monthly chamber meter readings 26, 27: West Elgin Distribution monthly sample point rounds 19, 29: Valve operations in the Village of Rodney FEBRUARY: 01,08,16,22,29: collected weekly bacti samples in the West Elgin distribution system 01: completed schedule 15.1 samples from distribution system 01,03,05,08,10,12,15,16,17,19,22,24,26,29: West Elgin facility checks and readings 01: monthly sample station checks and residuals 05,12,19,26: weekly auto flusher rounds in West Elgin 02,03,09,24: valve operations village of West Lorne and rural 16: 24988 Gray Line - replace valve and solenoid assembly on auto flusher, ran several times to ensure proper operation MARCH: 07,14,21,29: Collected weekly bacti samples in the West Elgin distribution system. 02,04,07,09,11,14,16,18,21,23,25,2,30: West Elgin facility checks and readings. 03,11,18,25: Weekly auto flusher rounds in West Elgin. 07: Monthly chamber meter readings. 09,10: West Elgin Distribution monthly sample point rounds. SECOND QUARTER: APRIL: 04,11,18,25: Collected weekly bacti samples in the West Elgin distribution system. 01,04,06,08,11,13,18,20,22,25,27,29:West Elgin facility checks and readings. 01,08,15,21,29: Weekly auto flusher rounds in West Elgin. 04: Monthly chamber meter readings. 08: Nevtro onsite to quote altitude valve at West Lorne Standpipe. 11: Quarterly samples collected. 14,27: West Elgin Distribution monthly sample point rounds. 18,19,20,21,25,26,27,28,29: Hydrant flushing. MAY: 02,09,16,24,30: Collected weekly bacti samples in the West Elgin distribution system. 02: Monthly chamber meter readings. 02,04,06,09,11,13,16,18,20,23,24,27,30: West Elgin facility checks and readings. 03-17: Main valve maintenance; locating,turning valves and painting caps for easier location in the future. 03,05: West Elgin Distribution monthly sample point rounds. 06,13,20,27: Weekly auto flusher rounds in West Elgin. 31: Monthly blow-offs and residuals recorded. JUNE: 01: Monthly chamber meter readings. 01,03,06,08,10,13,15,17,20,22,24,27,29: West Elgin facility checks and readings 03,10,17,24,30: Weekly auto flusher rounds in West Elgin. 06,13,20,27: Collected weekly bacti samples in the West Elgin distribution system. 06,07,08,09: Monthly blow-offs and residuals recorded. 08: Installed a hydrant at Wood St, and McGregor St. in West Lorne. Main isolated from 10:50- 13:30. Proper main break procedure and disinfection procedure followed. Returned back to normal operations at 14:00. 13,14: West Elgin Distribution monthly sample point rounds. 14: Started numbering hydrants. 27: Finished numbering hydrants. THIRD QUARTER: JULY: 01,04,06,08,11,13,15,20,22,25,27,29: Rodney tower rounds completed. 04,11,18,25: Collected weekly bacti samples and quarterly samples in the West Elgin distribution system. 07: Monthly chamber meter readings. 08,15,22,29: Weekly auto flusher rounds in West Elgin. 07,11,12,13: West Elgin Distribution monthly sample point rounds. 07,11,12,13: Monthly blow-offs and residuals recorded. 14: Annual backflow preventer testing completed. 20: Operator assisted with changing a service line at West Lorne Legion, replaced due to leak at a high max coupler and two other couplers within 2ft, replaced with poly pipe from main stop to a new curb stop. 29: Flushed at hydrant before the tower. Isolated the tower and drained tower approximately 0.5m and initiated a refill. SECTION 7: ALARM SUMMARY FIRST QUARTER: No alarms during this quarter. SECOND QUARTER: APRIL: No alarms during the month. MAY: 14: Chlorine HI Level alarm; upon arrival chlorine was at 2.36ppm tested chlorine with handheld analyzer and it read 1.73ppm. Calibrated the analyzer, high level possibly due to high chlorine spikes leaving the plant on 13/05/16. JUNE: 09: Rodney Tower Chlorine Alarm:Trending showed chlorine was in HI level from 06:05-06:18, chlorine was ranging from 1.95ppm-2.09ppm. Operator tested analyzer with handheld and calibrated the analyzer. 18: Paged out for a broken pipe at 8650 Furnival Rd. Operator arrived onsite and was instructed by home owner that West Elgin Water Dept was on route to repair. OCWA contacted Mike Kalita and was informed that he was on his was with the parts to repair a joint that had broke near the meter. My assistance was offered more than once but respectfully declined. THIRD QUARTER: JULY: 01: Residential customer in New Glasgow at 8665 Furnival Rd requested water service to be shut off due to leak in basement. 02: Residential customer in New Glasgow at 8665 Furnival Rd requested water service to be turned on. 29: Low chlorine alarm at Rodney Tower. Initiated a flush of the system, drained the tower approximately 0.5m and refilled the tower to increase the overall residual in the tower. SECTION 8: COMMUNITY COMPLAINTS& CONCERNS FIRST QUARTER: No complaints or concerns this quarter. SECOND QUARTER: APRIL: 27: Service leak at 158 Main Street, West Lorne. Curb stop was leaking, operator replaced curb stop, all done live. Proper disinfection procedure was followed and line was flushed after the repair was completed. MAY: No complaints or concerns this month. JUNE: No complaints or concerns this month. THIRD QUARTER: JULY: No consumer complaints. V noJNF rv4 7 ss` r eP e..799H_ The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: R. Scott Gawley, C.A.O.- Clerk DATE: August 11, 2016 SUBJECT: By-law Enforcement Report RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for July 2016 BACKGROUND: 308 Grass, untidy yard Order issued OPEN 357 Dead Trees Order Issued COMPLIANT 369 Building Condition Being Investigated OPEN 376 Untidy Yard/Grass Order Issued OPEN 377 Untidy Yard/Grass Order Issued COMPLIANT 378 Grass Being Investigated COMPLIANT 379 Grass Order Issued COMPLIANT 390 Noise Investigated COMPLIANT 391 Dogs off Leash Investigating OPEN Respectfully Submitted, R. Scott Gawley, PA, CGA - C.A.O./Clerk/Treasurer q-he gWun=partty of West E4pn To: Council of the Municipality of West Elgin From: West Elgin Fire Chief Jeff Slater Date: August 112016 Subject: Repairs to Tanker 1,Pump 1,and Pump 2.And approval of a Request for Proposal. Recommendation: That West Elgin Council accepts this West Elgin Fire report.Further that West Elgin Council approve the formulation of a Request for Proposal and that the purchase process for two new Pumpers for the Municipality of West Elgin proceed. Introduction/Discussion: 1. As a result of the annual pump inspection that was carried out on June 10 2016 the following repairs have been made to West Elgin Fire Apparatus: Pumper# 1: 1994 Freightliner Passed pump test Needed Repairs:Pump panel tachometer out 800 rpm Pump panel water temperature gauge not reading correctly Right front compartment light out Number 1,2,3,and 4 discharge leaking Right side inlet leaking. 2. Tanker#1: 1994 Freightliner, Passed Pump test. Needed repairs:Primer handle sticks,does not engage at times. Left rear bottom step seized Right pump panel step seized. Master drain leaking Number 1 discharge drain seized. Number 1,2,and 3,inlet leaking. Number 1,2,3,and 4 discharge leaking Number 3 inlet hard to turn. 3. Pumper#2: 1992 Volvo Passed Pump Test. Needed Repairs:Master drain leaking Number 2 discharge reads 125 psi Master pressure gauge out 125 psi Pump panel lights not working Number, 2,3,and 5 discharge leaking. Monitor leaking Pump mechanical seal leaking Tank to pump and tank fill leaking, Documentation of the inspection and needed repairs can be made available to Council should they desire to see the report.Most of the necessary repairs were completed during the week of August 2nd 2016.The major repair needed by Pump 2 is the mechanical pump seal.To facilitate this repair it is necessary to take the truck out of service,transport it to a repair facility,then repair the pump and seal.This repair could take up to two weeks depending on availability of parts.An estimate of the cost of the repairs is forthcoming and I hope to have it prior to council meeting on Thursday. I contacted the Fire Underwriters c/o SCM regarding the extension of the useable life span for Fire Apparatus.As Council is aware Fire Apparatus is supposed to be replaced after a maximum of 20 years of service to avoid down grading of the fire insurance grades for the municipality.In fact the First Line Tender(Pump)is to be moved to reserve duty after 15 years of service,and utilized as a second line truck,using the newer truck as the first run truck. The Challenge that West Elgin is now facing is that Pump 2 is a 1993 unit,should have been replaced in 2013,further that Pump 1 is a 1995 unit and should have been replaced in 2015, and is yet further complicated by the FACT that it will take at least a year to have a new fire apparatus role into West Elgin.Therefore Pump 2 till be 4 years past the replacement date when it gets replaced at the earliest,Pump 1 will be two years past its replacement date when it can be replaced,at the earliest. At 3:32 pm on August 8 2016 I spoke to Robert Aguriar:of SCM,who compiles data and makes recommendations for the fire insurance upgrades or downgrades for municipalities. Mr. Aguriar indicated that the Municipality had had three years,and two years respectively to have addressed the current situation and that the only extension he would agree to or grant would be until March 212017,before the downgrade would take effect. However,on Page 3 of the Technical Bulletin produced by the Fire Underwriters,Note 4 indicates: "Apparatus exceeding 20 years of age may not be considered to be eligible for insurance grading purposes regardless of testing.Application must be made in writing to the Fire Underwriters Survey for an extension of the grade-able life of the apparatus".A letter outlining a proposal could include the purchase of a new Pump to replace Pump 2,and ask for the extension to replace Pump 1.Should the extension be approved then the RFP would reflect that one Pump to replaced now,and the later to be replaced as directed.Either way the RFP could reflect the purchase of one pump now,and one later or both at the same time. The West Elgin Fire Chief was asked to produce a set of specifications and a budget number for replacement of the existing Fire Apparatus.To That end several companies have been contacted and a set of specifications have been acquired,and as requested by West Elgin Council the purchase price is well under the indicated budget for the truck.These documents and Figure were available at the previous session of West Elgin Council as requested. Considering the following: 1)The extension of time that West Elgin has already enjoyed with respect to replacing outdated fire apparatus 2) The necessary repairs to Pump 2, 3)The March 212017 deadline, -3- 4)The fact that the reserves are in place to purchase the trucks, 5)The probability that the price will not be going down with respect to the purchase price of the tracks It is the recommendation of the West Elgin Fire Chief that both Pump 1 and Pump 2 be replaced,and that the RFP process be initiated. Respectfully Submitted Approved By 104All Jeff Slater Scott Gawley West Elgin Fire Chief C.A.G./Clerk Vey OF �6 4 � a U = n The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: August 11, 2016 SUBJECT: Landfill Monitoring Well Repair RECOMMENDATION: THAT Council approves the quote from BluMetric Environmental in the amount of $3,075 plus applicable taxes for the repair of MW5 (monitoring well#5) at the municipal landfill. INTRODUCTION: During BluMetric's spring landfill inspection, it was noted that one of the monitoring wells was in need of repair. As this is a shallow, flush mount well, drilling a new well is the simplest and most cost effective solution. DISCUSSION: Included in the quote are drilling fees of$1,805.00 for Direct Environmental Drilling Inc. of London and supervision/professional fees of$1,270.00 for BluMetric. The scope of work includes de-commissioning of the old well, drilling the new well and logging all data. Respectfully Submitted, Reviewed by, Lee Gosnell, CRS colt Gawley, CP , CGA Public Works Superintendent C.A.O./Clerk Attachments - None e � ti The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: August 11, 2016 SUBJECT: Landfill Survey RECOMMENDATION: THAT Council approves the quote from BluMetric Environmental in the amount of $4,600.00 plus applicable taxes to complete an updated survey of the landfill INTRODUCTION: In the spring of 2010, BluMetric completed an update to the landfill survey. It is recommended that every 3 to 4 years the extent of the landfill foot print including length, width and height be reassessed. DISCUSSION: BluMetric proposes using an Unmanned Aerial Vehicle (UAV) to survey the ground surface and produce a 3D model of the landfill. This updated information will be used to provide a snap shot of how much waste has been placed in the landfill since the last survey and to calculate current capacity and estimated lifespan. For the last 5 years, BluMetric has used data provided by the Municipality based on average weights, number of bags and so on. This method only provides an estimate versus an accurate measure of waste in the landfill. Many changes have taken place at the landfill recently so this would be a good time to update survey information. Respectfully Submitted, ;ScototGawley,iewed b , Lee Gosnell, CRS C , CGA Public Works Superintendent C.A.O./Clerk Attachments - None Cad C F 2095 ANNUAL SITE MONITORING AND OPERATIONS REPORT WEST ELGIN LANDFILL SITE Municipality of West Elgin Rodney, Ontario Submitted to: A9 MUNICIPALITYOF West Elgin The Corporation of the Municipality of West Elgin 22413 Hoskins Line, Box 490 Rodney, ON NOL 2C0 Submitted by: Metric TM Environmental BluMetric Environmental Inc. 171 Victoria Street North Kitchener, ON N2H 5C5 Project Number: W-B4718-29-00 April 28, 2016 Ref 84718-29--00 2075 Annual Report 04282016.docx 2015 Annual Site Monitoring and Operations Report t W-134718-29-00 West Elgin Landfill Site April 28,2016 1. INTRODUCTION BluMetric Environmental Inc. (BluMetric JM) was retained by The Corporation of the Municipality of West Elgin (Municipality of West Elgin) to complete the 2015 annual site monitoring and operations report for'the West Elgin Landfill site (the site) located near Rodney, Ontario (Figure 1). The monitoring program consisted of semi-annual (spring and fall) monitoring of the site groundwater quality. it should be noted that "the site" is defined as the study area as a whole (as noted in Figure 2) and incorporates both on-site (property currently owned by the Municipality of West Elgin) and off-site components. This report has been prepared to comply with the Ministry of the Environment and Climate Change's (MOECC)'s 2010 Technical Guidance' Document entitled "Monitoring and Reporting for.Waste Disposal Sites, Groundwater and Surface Water" (MOE, 2010). As such a Competent Environmental Practitioner (CEP) completed the document's checklist (which was updated in 2014) and it is included as Appendix A of this report. 1.1 LOCAnoN The site is located near Rodney, Ontario off of Downie Line as shown in Figure 1. Coordinates are approximately (using Google Earth(D as a reference): UTM 17T, 439670.29 m E, 4710278.09 m N Figure 2 provides a site plan with all groundwater monitoring stations, the property boundary, and the 2010 waste footprint as shown on an aerial photo. Note that the aerial photo is reflective of historic conditions and materials shown have been moved in 2015 to conform with the general infrastructure layout that is labelled in 2015. Figure 3 provides the site plan without the aerial photo, but with the general infrastructure of the site shown (i.e. the waste transfer station bins). L1Page 1 BluMetric 2015 Annual Site Monitorin g p p and Operations Report W-B4718-29-00 West Elgin Landfill Site April 28,2016 1.2 OWNERSHIP AND KEY PERSONNEL The Municipality of West Elgin currently operates the West Elgin Landfill site under the MOECC Amended Provisional Environmental Compliance Approval (ECA) for Waste Disposal Site No. A051101 dated December 21,1, 2005 (MOE, 2005), and amended on April 11, 2012 and September 11, 2015, provided in Appendix B of this report. The contact information is as follows: Contact: Mr. Scott Gawley Municipality of West Elgin 22413 Hoskins Line Rodney, ON NOL 2CO Phone: 519-785-0560 Alternate Contact: Mr. Lee Gosnell, Public Works Superintendent Municipality of West Elgin 22413 Hoskins Line Rodney, ON NOL 2CO Phone: 519-878-3961 1.3 DESCRIPTION AND DEVELOPMENT OF THE WASTE DISPOSAL SITE BluMetric (operating as WESA until 2015) was retained by the Municipality of West Elgin in 2006 to prepare a Hydrogeoiogical Investigation and Design and Operations Report (WESA, 2006). In response to recommendations made in that report and to comments from the MOECC (MOE, 2007a and b), BluMetric was retained by the Municipality of West Elgin to complete a subsurface investigation and leachate delineation study for the site (WESA, 2007b). The subsurface investigation and leachate delineation study allowed for delineation of leachate impacts down- gradient of the landfill (off-site). The study concluded that impacts to groundwater were identified beyond the property boundaries (off-site) and therefore the site was out of compliance with the Reasonable Use Guideline (RUL) (B-7) (MOEE, 1994). LqPage 2 BluMetric 2015 Annual Site Monitoring and Operations Report W-134718-29-00 West Elgin Landfill Site April 28,2016 The need for the establishment of a Contaminant Attenuation Zone (CAZ) was identified and in 2012, the Municipality of West Elgin purchased the recommended CAZ to the south (50 m) of the site. As a result monitoring wells MW6, -MW8, MW9, and MW12 were now considered on-site). In 2015, the Municipality purchased additional CAZ to the east of the site. As a result of this purchase, monitoring wells MW11 and MW15 are also now considered on-site. In July 2015, a new piezometer (MW19) was installed within the CAZ to the east. Figure 2 presents a site plan and details the location of all the monitoring wells. Historically, background water quality on-site had been evaluated on the conditions at MW1, however due to the potential for a small component of groundwater flow to be directed towards this monitoring well, it was determined that it may not be fully representative of background conditions. (WESA, 2009c). A new background well (MW14) was installed at the site in May 2010 (Figure 2). RULs have been calculated for the landfill site using historical analytical data collected from MW14 (including data collected since installation in 2010 through to current data). The landfill site was surveyed in spring 2010. It should be noted that all reference elevations for the site, including borehole elevations, monitoring well elevations and cross sections have been updated based on the spring 2010 landfill re-survey. Any piezometers installed since then are surveyed with respect to the 2010 survey. On March 31, 2015, BluMetric applied on behalf of the Municipality for an amendment to the ECA with respect to several operational changes, including: e • Site boundary; the Municipality has purchased additional Contaminating Attenuation Zone (CAZ) to the east of the landfill to satisfy Conditions 32 and 33 of ECA No. A051101. The site boundary is shown on Figures 2 and 3. Landfill operator; at the Municipality's discretion, the site operator will be selected following responses to a Request for Proposals on a timeline suitable to the Municipality. This changes the current design and operation report which names a specific operator. This presents a change to Schedule "A" of ECA No. A051101. Currently the Municipality's Roads department is operating the site. a Site Layout for Recyclable Material and Membership with the City of London Material Recovery Facility (London MRF) for transfer of all collected recyclables; the layout for the recyclable storage under Condition 35 under ECA No. A051101 will be changed to meet the requirements of the London MRF facility that will receive all recyclable materials moving forward. This is shown on Figure 3. L1Page 3 BluMetric 2015 Annual Site Monitoring and Operations Report W-64718-29-00 West Elgin Landfill Site April 28,2016 • Addition of waste tires and electronic waste to the -list of accepted waste types for temporary storage and processing on-site prior to removal for ultimate disposal; these additional waste types will be added to condition 35 under ECA No`. A051101. • Removal of Organic N to the list of Leachate Indicator Parameters. Due to the size of the application document it has not been included in Appendix B with MOECC communications MESA, 2015a). The MOECC provided a draft ECA on June 11, 2015 along with comments on the Preliminary Trigger Mechanism and Contingency Plan originally provided to the MOECC by BluMetric on February 20, 2013 MESA, 2013b). Due to timing, the MOECC reviewer could not hold the ECA amendment until the new application submitted on March 31, 2015 was processed and as such BluMetric provided comments on the proposed ECA amendment and a Final Trigger and Contingency Plan (BluMetric, 20154) on August 20, 2015 on behalf of the Municipality to the MOECC. These were subsequently accepted and an amended ECA was issued on September 11, 2015. On July 16, 2016, the Municipality received a notification indicating that the ECA Amendment Application submitted on March 31, 2015 had been received and requested clarification on two items, along with further fees. On July 27, 2015, BluMetric responded to the requests via email on behalf of the Municipality. The additional fees were provided directly from the Municipality to the MOECC Environmental Assessment and Approvals Branch (EAAB) on July 30, 2015. There has been no communication from the MOECC regarding the proposed application since that time. In summary, Appendix B includes: • Certificate of Approval Number A051101, Issue Date: December 21, 2005; and • Amendment to Environmental Compliance Approval A051101, Issue Date April 11, 2012; • Amendment to Environmental Compliance Approval A051101, Issue Date September 11, 2015; • Email entitled "Ref. 7278-956JG-West Elgin Landfill" from MOECC to the Municipality dated June 26, 2015 with draft ECA amendment and comments on the Preliminary Trigger Mechanism and Contingency Plan; • MOECC Draft ECA dated June 11, 2015; • Memorandum Re: West Elgin LFS — Preliminary Trigger Mechanism and Contingency Plan from MOECC dated September 18, 2013; LqPage 4 BluMetric 2015 Annual Site Monitoring and Operations Report W-134718-24-00 West Elgin Landfill Site April 28,2016 • Email entitled "Re: Ref. 7278-956JG-West Elgin Landfill" from BluMetric dated August 20, 2015 with a response letter to the draft ECA amendment and a Final Trigger Mechanism and Contingency Plan; - • Letter "Re: Response to Draft Amended Environmental Compliance Approval (ECA) #A051101" from BluMetric on behalf of the Municipality to MOECC dated August 20, 2015; • Letter "Re: Final Trigger Mechanism and Contingency Plan" from BluMetric on behalf of.the Municipality to MOECC dated August 20, 2015; (BluMetric, 2015d) • Email entitled "The Corporation of the Municipality of West Elgin Amendment to ECA# A051101" from the MOECC to the Municipality dated July 16, 2015; • Email entitled "Reference Number 7631-9VNPLV: The Corporation of the Municipality of West Elgin Amendment to ECA #AO51101" from BluMetric on behalf of the Municipality to the MOECC dated July 27, 2015; • Letter "Re: Proposed Changes to West Elgin Landfill" from BluMetric on behalf of the Municipality to Adjacent Property Owners dated July 27, 2015; and • Letter "Response to Request for Additional Information" from BluMetric on behalf of the Municipality to MOECC dated July 27, 2015. (BluMetric, 2015b). 1.4 MONITORING AND REPORTING PROGRAM OBJECTIVES AND REQUIREMENTS The monitoring program meets the requirements of the ECA as provided in Appendix B. This was amended in 2015 to include the Final Trigger Mechanism and Contingency Plan (BluMetric, 2015d) as the assessment criteria. The Reasonable Use Policy B7 (MOEE, 1994) was established to address the quality of groundwater on properties adjacent to potential sources of contaminants such as landfills. Until 2015, the groundwater quality at the site was compared to calculated Reasonable Use Limit (RUL) based on the background conditions on-site and the Ontario Drinking Water Standard, Objectives and Guidelines (ODWS) (MOE, 2006). The RUL was used to confirm site compliance. Monitoring Well MW14 is representative of background groundwater conditions and therefore RULs for the site have been calculated using the historical background concentrations up to an including the most recent (Fall 2015) sampling events at this well. The amended ECA now determines site compliance using the Trigger Mechanism and Contingency Plan that compares the groundwater concentrations to a trigger alert of 75% of the RUL at specific trigger or boundary wells. Site compliance continues to be determined based on 100% of the RUL. L1Page 5 BluMetric 2015 Annual Site Monitoring and Operations Report W-B4718-29-00 West Elgin Landfill Site April 28,2016 1.5 ASSUMPTIONS AND LIMITATIONS The conclusions presented in this report represent our professional opinion and are based upon the work described in this report and any limiting conditions in the terms of reference, scope of work, or conditions noted herein. The findings presented in this report are based on conditions observed at the specified dates and locations, and on the analysis of samples for the specified parameters. Unless otherwise stated, the findings cannot be extended to previous or future site conditions, portions of the site that were not investigated directly, or types of analysis not performed. BluMetric makes no warranty as to the accuracy or completeness of the information provided by others, or of conclusions and recommendations predicated on the accuracy of that information. Nothing in this report is intended to constitute or provide a legal opinion. BluMetric makes no representation as to compliance with environmental laws, rules, regulations or policies established by regulatory agencies. This report has been prepared for Municipality of West Elgin and the Ontario Ministry of the Environment and Climate Change. Any use a third parry makes of this report, any reliance on the report, or decisions based upon the report, are the responsibility of those third parties unless authorization is received from BluMetric in writing. BluMetric accepts no responsibility for any loss or damages suffered by any unauthorized third party as a result of decisions made or actions taken based on this report. 2. PHYSICAL SETTING 2.1 GEOLOGY AND HYDROGEOLOGY 2.1.1 Site Geology The surficial geology in the area of the site is classified into three units. The upper unit is a lacustrine deep water deposit consisting of sand, silt and clay till. These are underlain by lacustrine shallow water deposits consisting of gravel and sand. The gravel and sand unit in the area overlies a well laminated to massive clayey silt till. Drift thickness of the gravel and sand units are upwards of 10 m in the area (P. Map, 1973). LqPage 6 BluMetric 2015 Annual Site Monitoring and Operations Report W-134718-29-00 West Elgin Landfill Site April 28,2016 Observations during drilling programs (excluding the boreholes completed in the landfill material) (WESA, 2006) identified an overlying till unit present across the area. A gravel/sand, gravel or sand unit that was up to 2.5 m thick was beneath the till and overlying a clay unit. In places throughout the landfill, some or all the units overlying the clay had been removed and replaced with landfill material. Boreholes were not advanced more than 2 m into the clay and therefore the full depth of the clay is not known. Based on MOECC wells records for the area the clay extends to the top of . bedrock that is approximately 55 to 70 m below ground surface (bgs). The distribution of units can be seen in two cross sections that were constructed north- south and east— west across the site. The location of the cross sections is outlined in Figure 4, and the cross sections are included as Figures 5 and 6. The additional off-site investigation confirms the geology in the area (WESA, 2007b). The bedrock geology in the subject area is described as an inter-bedded limestone and shale with fossilliferous zones. Bedrock in the area is part of the Dundee formation and is Middle Devonian in age (P.2544). 2.1.2 Hydrogeology Historical hydrogeological information for the area suggests that the direction of regional groundwater flow is generally from the northwest to the southeast towards Lake Erie (Chapman and Putnam, 1984). Shallow groundwater flow has been characterized by wells completed within the landfill material or the native sand and gravel units (with the exception of MW2D). Monitoring well MW21) is completed within the clay layer that underlies the landfill and is therefore not part of the shallow groundwater flow system. Based on the historical site operations as a former sand and gravel pit, it was determined during the initial hydrogeological investigation on-site where areas of native sand and gravel remained. These areas were identified along the property boundaries as preferential pathways for leachate migration (WESA, 2006). The areas were confirmed in 2007 to continue off-site (VVESA, 2007a and b). Page 7 BluMetric 2015 Annual Site Monitoring and Operations Report W-134718-29-00 West Elgin Landfill Site April 28,2016 The results of the initial hydrogeological investigation (WESA, 2006) concluded that the hydraulic conductivity of the sand and gravel unit (1.0 x 10.3 m/s) is-two orders of magnitude higher than that of the landfill material (1.5 x 10-5 m/s) tested and therefore could act as a preferential pathway for leachate impacted groundwater to migrate off-site. The clay that is present around the area has a measured hydraulic conductivity (1.0 x 10.8 m/s) that is two to three orders of magnitude less than the overlaying units and therefore will help to restrict water and leachate movement. 2.2 SURFACE WATER FEATURES The landfill is positioned adjacent to a series of wetlands (northwest property boundary) and provincially significant wetlands (south and east property boundary). At the request of the MOECC, surface water samples were collected from the wetlands to the north, south and southeast of the landfill in 2013. Based on the results of the 2013 surface water analytical results, future sampling was not recommended at these locations (WESA, 2014). r 2.3 MONITORING LOCATIONS Locations of the monitoring wells are detailed in Figures 2 and 3. All borehole logs / monitoring well construction logs are provided in Appendix C. Note there are no logs for MW15 through MW18 as these were installed by hand as temporary drivepoint piezometers. BluMetric conducted a GPS survey in 2010. The elevations and UTM coordinates for all monitoring wells are included in Appendix D (note there are no UTM coordinates for temporary piezometers MW16 through MW18 or MW19). In July 2015, BluMetric installed a new monitoring well, MW19, on the eastern edge of the newly acquired CAZ to act as a trigger well MW19 was installed by BluMetric staff, in accordance with Class 5 monitoring well installation under O.Reg.903 and the well construction log is included in Appendix C. During the fall 2015 landfill inspection it was noted that MW2 had been damaged and requires proper.decommissioning in compliance with O.Reg.903 and reinstallation to confirm compliance with the ECA. L1Page 8 BluMetric 2015 Annual Site Monitoring and Operations Report W-134718-29-00 West Elgin Landfill Site April 28,2016 2.4 MONITORING FREQUENCY As per the ECA, samples are collected twice- a year to represent the spring'and the fall sample events. The groundwater monitoring programs were conducted on April 2911, 2015 (spring) and October 161h, 2015 (fall). 2.5 FIELD AND LABORATORY PARAMETERS AND ANALYSIS Chain of Custody forms accompanied the samples from the field to the laboratory and until chemical results were presented to BluMetric. All groundwater samples were submitted to ALS Laboratories (ALS) of Waterloo, Ontario. Groundwater samples from each of the monitoring locations were analyzed for the list of chemical parameters as defined in Schedule B of the ECA. Field temperature, conductivity and pH were also collected at each monitoring location. 2.6 ENVIRONMENTAL COMPLIANCE APPROVAL REQUIREMENTS The monitoring program consisted of semi-annual monitoring of site groundwater. The site is operated under, and is in compliance with, ECA No. A051101 (Appendix B).The CAZ to the southeast was purchased in 2015. A final Trigger Mechanism and Contingency Plan was submitted to the MOECC on August 201h, 2015. The ECA was amended and issued on September 111h, 2015. Groundwater trigger mechanisms were established for five trigger wells. Trigger limits were set at 75% of the calculated RUL, but site compliance will be determined using 1000/0 of the RU L. 2.7 MONITORING PROCEDURES AND METHODS All monitoring wells were developed prior to sampling by purging a minimum of three well volumes or until the well was dry three times. The monitoring wells were then sampled using dedicated WaterraTm inertial lift foot valves and polyethylene tubing. LlPage 9 BluMetric 2015 Annual Site Monitoring and Operations Report W-B4718-29-00 West Elgin Landfill Site April 28,2016 Clean, disposable nitrile gloves were worn when sampling. Inorgarfic parameter and metal samples were collected in sealed,. laboratory provided bottles. Depending on the parameters analyzed, the appropriate preserved bottles were prepared by the laboratory. Care was taken in the field to limit cross contamination of preservative and loss of preservative during sampling. In addition, dissolved metal samples were field-filtered using dedicated 0.45 pm in-line WaterraTm filters. Volatile organic compound (VOC) samples were collected in three, 40 mL clear glass vials with Teflon septa. All samples were stored at approximately 4°C during shipment to the laboratory. All samples were collected with respect to the Standard Operating Procedures described in Section 2.8. 2.8 STANDARD OPERATING PROCEDURES Groundwater Prior to sampling, static water levels are measured using a water level tape at each monitoring well location and each monitor is purged of a minimum of three well bore volumes or to dryness three times. Monitoring well purging and sampling is conducted using dedicated Waterra' tubing with foot valves. All groundwater samples are collected in new sample containers provided by a CALA-accredited laboratory. Samples are stored at approximately 4°C during shipment to the laboratory for chemical analyses. Holding times for samples conform to CCME Standards where applicable (CCME, 1993). Chain of custody forms accompanied the samples from submittal to the laboratory until the chemical results are presented to the client. Methane Methane concentrations were measured using a portable Eagle® combustible gas monitor calibrated for methane with a multi-gas methane sensor at all groundwater monitoring locations at the same time as the groundwater elevation measurements. Methane readings in parts per million methane, % LEE. (% of Lower Explosive Limit) and % methane were measured within the riser pipe at each location. 2.9 RECORD KEEPING AND FIELD NOTES BluMetric retains all field notes supporting sample collection and analysis and provides the Municipality of West Elgin with electronic copies when requested. LqPage 10 BluMetric 2015 Annual Site Monitoring and Operations Report W-B4718-29-00 West Elgin Landfill Site April 28,2016 2.10 QUALITY ASSURANCE FOR SAMPLING AND ANALYSIS As per the ECA, one blind duplicate was collected during each of the sample events conducted at the Site in 2015. Sampling precision was determined by calculating the relative percentage difference (RPD) for the duplicate samples as follows: RPD (%) = [(Dupl — Dup2)/(average of Dupl+Dup2)] x100 An RPD is calculated for duplicate samples returning contaminant concentrations greater than 5 times the reportable detection limit (RDL). Concentrations less than 5 times the RDL become increasingly imprecise and, in these cases, the results are not considered sufficiently reliable and an RPD is not calculated. When the analytical result for one or both of a duplicate pair are less than the RDL (i.e. non-detect), an RPD cannot be calculated. BluMetric evaluated the results of the QA/QC analyses using RPD values of 30% for groundwater. An RPD below 30% was considered acceptable and confirmed that the sampling methodology is capable of producing repeatable results. In addition, one trip blank, for the evaluation of VOCs was submitted during each of the sampling events. 2.11 OPERATIONAL MONITORING During April and October 2015 landfill site inspections were completed by BluMetric staff as part of the annual environmental monitoring program. Results are discussed below. 3. 2015 OVERVIEW--SITE MONITORING RESULTS The results of the 2015 environmental monitoring program are presented below. 3.1 HISTORICAL DATA BluMetric was originally retained in 2006 by the Municipality and has collected all the data for the environmental monitoring events from that time through to 2015. Figure 2 provides all sample locations and Tables 1 through 4 provide all historic and current data. LqPage 11 BluMetric 2015 Annual Site Monitoring and Operations Report W-134715-29-00 West Elgin Landfilf Site April 28,2016 3.2 DATA QUALITY EVALUATION Appendix F provides all Laboratory Certificates of Analysis for the 2015 monitoring period. As discussed in Section 2.10, blind field duplicates were collected and the RFD calculated to assess the quality of the data collected. During both the spring and fall events, blind field duplicates were collected from MW5. The RPD for both events indicate that the data quality is acceptable. In addition a trip blank was collected for VOC analysis from both monitoring events in 2015 and results were also acceptable (all non-detect at the method detection limit). 3.3 GROUNDWATER LEVEL MONITORING The groundwater monitoring programs were conducted on April 291h, 2015 (spring) and October 1611, 2015 (fall). Water levels were obtained from each monitoring well to calculate groundwater elevations and determine flow directions. Spring 2015 Static groundwater elevation data collected on April 29th, 2015 for the monitoring well network is summarized in Table 1. The groundwater within the shallow flow ranged between 218.79 (MW10) to 217.46 (MW15) metres above sea level (masl) in the spring of 2015. Groundwater flow on-site is generally towards the east. There is a higher groundwater elevation in the vicinity of MW10 that indicates a component of the groundwater flow towards the north (towards MW1 and MW5). Groundwater flow patterns are similar to historic results. Figure 7 shows the direction of groundwater flow. In the spring of 2015, a horizontal gradient of 0.003 was present across the landfill towards the southeast using monitors MW1 and MW3. Vertical flow between the landfill material, measured in MW2 and the underlying clay unit, measured in MW21), was downward at a gradient of 0.57. Fall 2015 Static groundwater elevation data collected on October 161h, 2015 is summarized in Table 1. L1Page 12 BluMetric 2015 Annual Site Monitoring and Operations Report W-64718-29-00 West Elgin Landfill Site April 28,2016 The groundwater within the shallow flow regime ranged between 217.93 (MW10) to 216.78 (MW19) metres above sea level (masl) in the fall'of 2015. Groundwater was lower overall in the fall of 2015 than in recent monitoring events. Groundwater flow on-site is generally towards the east. Groundwater flow patterns are similar to historic results. Figure 8 shows the direction of groundwater flow. As per the request from the adjacent landowner, temporary piezometers MW16 through MW18 were decommissioned following the fall 2012 groundwater monitoring event. During September and November 2012, the groundwater elevations in these wells indicated that water flowed east toward MW16 and. a component of flow from MW17 and MW18 flowed back towards the north. The wetland does not extend.further east beyond MW16 and therefore there is little to no flow beyond MW16 within the wetland. It would be expected that any flow at the eastern edge of the wetland would be more towards the south. A groundwater elevation map indicating the groundwater flow patterns for the fall sampling event is shown in Figure 8. In the fail of 2015, a horizontal gradient of 0.002 was present across the landfill towards the southeast using monitors MW1 and MW3. Vertical flow between the landfill material, measured in MW2 and the underlying clay unit, measured in MW2D, was downward at a gradient of 0.69. 3.4 METHANE MONITORING Methane vapour survey results from each monitoring location are presented in Table 2, along with an indication of whether the well screen was saturated or not during the time of survey. During the spring 2015 sampling event, methane concentrations in the wells were 40 parts per million (ppm) (measured in MWI) or tower. During the fall 2015 sampling event, methane concentrations were measured above measurable ppm range and 100% lower explosive limit in MW2D and MW5. 2.5% and 13.0% volume of methane was measured at MW2D and MW5, respectively. The concentrations in the remainder of the wells during the fall sampling event were <5 ppm. Historically, the highest methane readings were noted in wells located within or below landfill material (MW2 and MW2D) or in close proximity to historical and / or current land filling operations (MW4 and MW5). The readings during the fall monitoring event are similar to historical results. L1Page 13 BluMetric 2015 Annual Site Monitoring and Operations Report W-64718-29-00 West Elgin Landfill Site April 28,2016 There are no buildings or structures at the site that are founded on & below grade. Readings were historically measured at the on-site attendant trailer that is above grade. The results were non-detect at the method detection limit and continued measurement was not required by the ECA. 3.5 GROUNDWATER QUALITY MONITORING Groundwater quality results are discussed based on background groundwater chemistry and leachate characterization. The groundwater quality within the shallow flow system and the clay unit are summarized in Table 3 with the RUL, 75% of the RUL and the background groundwater quality established for the site. In Table 3, parameter concentrations that exceed 75% of the RUL are.bolded with light shading and concentrations that exceed 100% of the RUL are bolded and italicized with dark shading. Table 4 presents the VOC data. Groundwater chemistry results showing leachate indicator parameters that exceed 7511/o of the RUL can also be seen in Figures 9 and 10 for the April and October 2015 monitoring events, respectively. As well, Appendix F provides time-series plots of leachate indicator parameters for all monitoring wells (please note that the plots are not at the same scale). Figures 11 and 12 present the spring and fall 2015 data (respectively) on a tri-linear, or piper plot. These diagrams identify groundwater monitoring wells with chemical similarities by plotting the relative contribution of major cations and anions on a charge equivalent basis, to the total ion content of the water. Therefore this figure identifies those wells that have similar chemistry to the leachate well MW2. September and November 2012 data for MW16 thru MW18 were also included on the tri-linear plot for comparison purposes. In the spring diagram, the monitoring wells that are in closest proximity to the leachate well include MW3 and MW8. Leachate well MW2 was damaged and not sampled in the fall of 2015 and therefore not plotted on Figure 11. Complete analytical results are presented in the original laboratory certificates of analyses provided in Appendix F. L1Page 14 BluMetric 2015 Annual Site Monitoring and Operations Report W-B4718-29-00 West Elgin Landfill Site April 28,2016 3.5.1 Background Groundwater Chemistry and Reasonable Use Calculations The groundwater quality at the site was compared to 75% of the RUL values based on the background conditions on-site, as measured in MW14 and the ODWS. Calculated RUL values and ODWS are listed in Table 3. The current RULs have been calculated using historical data from MW14. Monitoring well MWi4 exhibits concentrations of alkalinity and iron above 75% of the RUL. 3.5.2 Leachate Indicator Parameters Historically, leachate has been characterized by high concentrations of: • Ammonia, alkalinity, arsenic, chloride, DOC, iron and sodium MESA,_2006). In 2007, the additional investigations and the historical analytical results were reviewed and the list of leachate indicator parameters re-assessed. The off-site groundwater quality, the natural features located off-site (wetlands) and the surrounding properties' current and historical operations were used in this review. Based on this information DOC and iron are not believed to be solely representative of leachate impacts originating from the landfill and therefore were removed from the definitive leachate indicator parameters and were not used to delineate leachate impacts off-site. However, as requested by the MOECC in their letter dated December 31d, 2008 (MOE, 2008), DOC has been included on the leachate impact parameter list. The landfill is positioned adjacent to a series of wetlands (northwest property boundary) and provincially significant wetlands (east property boundary). As a result of the wetlands in close proximity to the landfill and the groundwater monitoring wells,.the DOC reported in the wells could be attributed to secondary sources and not just from leachate. In addition, deforestation activities have occurred on the property adjacent to the southwestern property boundary (MW9). Deforestation could also attribute elevated DOC within the groundwater (MW9). Iron concentrations are variable across the site. Higher concentrations have been noted in down- gradient wells (M\V3, MW10 and MW11) than in wells completed within the landfill material (MW2) and wells with known leachate impacts (MW6 and MW7). In addition iron has been noted in background well MW14. Given this trend, iron concentrations cannot be fully attributed to landfill activities but may be signs of localized impacts due to metal storage on-site. On its own iron is not representative of leachate impacts but in conjunction with other parameters, such as chloride, it can be an indicator for leachate impacts. L1Page 15 BluMetric 2015 Annual Site Monitoring and Operations Report W-B4718-29-00 West Elgin Landfill Site April 28,2016 Organic N concentrations are often used to assess the impacts of-leachate and are sometimes preferred over just using ammonia concentrations-for groundwater. The concentration of organic N is based on a calculation using the concentrations of ammonia and TKN reported in a sample. Prior to 2014, Organic N was used in conjunction with ammonia to assess leachate impacts. Natural biological processes in wetland environments can contribute organic N to surface water, through the degradation of decaying plant matter. On its own organic N is not representative of leachate impacts but in conjunction with other parameters, such as chloride, it can be an indicator for leachate impacts. However, in the 2013 Annual Monitoring Report (\VESA, 2013c), B1uMetric recommended the removal of Organic N from the list of indicator parameters as it has been observed to be naturally occurring in the surface waters within the on and off-site wetlands. Both ammonia and Organic N are still monitored at the site; however they are discussed separately from the discussion below regarding indicator parameters and RUL exceedances. Based on the information presented above, a revised list of leachate indicator parameters has been prepared and approved in the most recent ECA amendment in September 2015 (Appendix B). The revised parameter list is believed to be representative of leachate impacts associated with the site. alkalinity, arsenic, chloride, DOC, iron, and sodium The leachate indicator parameters (LIPs) are used to assess the quality of groundwater and will be used to monitor changes in groundwater chemistry at each sampling location. However, as previously noted that although certain parameters (i.e. iron) are leachate indicator parameters for the site, they often occur naturally (i.e. at non-impacted welds) at concentrations above RUL and / or ODWS. Therefore, concentrations of leachate indicator parameters are compared to background concentrations to assess leachate impact. Upon comparison of the groundwater chemistry at one or more monitoring locations to calculated RULs, ODWS and background conditions several parameters exceed the set value. Although exceedances were noted, the parameters are not considered leachate indicator parameters for this site. These parameters include ammonia, Organic N, colour, hardness, TDS, turbidity, fluoride, nitrate, nitrite, manganese and zinc. LIPage 16 BluMetric 2015 Annual Site Monitoring and Operations Report W-134718-29-00 West Elgin Landfill Site April 28,2016 As discussed in previous reports (WESA 2006, 2007a and b), the natural occurrence of these parameters provide evidence that they are not necessarily indicative of leachate impact. A discussion with respect to ammonia, Organic N, TDS, manganese, sulphate and boron parameters within the groundwater is provided below for completeness, as per MOECC request (MOE, 2009a). It is recognized that chloride represents the most mobile of the contaminant indicator parameters encountered and would be expected to be the first contaminant indicator parameter to reach a monitoring location if leachate migration was occurring. Concentrations of chloride will be monitored closely to evaluate the migration of leachate impacts off site. 3.5.3 Site Groundwater Quality The analytical results observed during the monitoring events are, in general, consistent with those historically observed and reported for the site. The following table summarizes exceedances of the trigger identified as 7511/0 RUL for the established leachate indicator parameters for the 2015 sampling events: LqPage 17 BluMetric 2015 Annual Site Monitoring and Operations Report W-64718-29-00 West Elgin Landfill Site April 28,2016 Result Summary relative to Trigger Alerts Spring 2015 Fall 2015 Leachate Indicator Leachate Indicator Monitoring Well Trigger Groundwater Parameters which Parameters which Well Location Well? Flow exceed 750/b of the exceed 75%of the RUL for three RUL for three consecutive events consecutive events MWl Northwest YES-- Shallow None None North MW2 Leachate No Shallow Alkalinity, Arsenic, This well was not DOC, and Iron sampled during this (Landfill event as it was Footprint) damaged. During the previous sampling event the following parameters exceeded— Alkalinity, Arsenic, DOC, and Iron. MW3 East No Shallow Alkalinity, Arsenic, Alkalinity, Arsenic, Chloride, DOC, and Chloride, DOC, and Iron Iron MW4 Southeast No Shallow Alkalinity and DOC Alkalinity and DOC MW5 Southwest No Shallow Alkalinity, Arsenic, Alkalinity, Arsenic, and Iron and Iron MW6 South—CAZ No Shallow Alkalinity, Arsenic, Alkalinity, Arsenic, andiron andiron MW7 East No Shallow Alkalinity, Chloride, Alkalinity, Chloride, DOC, and Sodium DOC, and Sodium MW8 South— CAZ No Shallow Alkalinity, Chloride, Alkalinity, Chloride and DOC and DOC MW9 South—CAZ YES— Shallow None Alkalinity South LqPage 18 BluMetric 2015 Annual Site Monitoring and Operations Report W-134718-29-00 West Elgin Landfill Site April 28,2016 Spring 2015', Fall 2015 Leachate Indicator Leachate Indicator Monitoring Well Trigger Groundwater Parameters which Parameters which Well Location Well? Flow exceed 75%of the exceed 75%of the RUL for three RUL for three consecutive events consecutive events MW10 Off Site YES-- Shallow None None West MW11 East—CAZ No Shallow Alkalinity, Chloride, Alkalinity, Chloride, DOC, and Sodium DOC, and Sodium MW12 South—CAZ YES- Shallow None None. South MW15 East—CAZ No Surface/ Alkalinity,Arsenic, Alkalinity, Chloride, Shallow Chloride, and DOC and DOC MW2D Clay No Deep None None MW19 East-CAZ YES- Surface/ Did not exist Insufficient water to East Shallow sample Based on the 2015 sampling events, only trigger well MW9 exceeded 75% of the RUL for trigger parameter alkalinity for three (3) consecutive sampling events. This early warning Tier-1 Alert initiates the Tier 2 — Assessment discussion under the separate heading below. No other trigger wells had concentrations of LIPS which exceeded 75% of RUL for three (3) consecutive sampling events, and therefore no Tier i Alert occurred. It is worth noting, prior to the addition of the Eastern CAZ in 2015, MW11 and MW15 were considered trigger wells, and based on Fall 2015 LIP values would have prompted a Tier 1 Alert. In conjunction with addition of the Eastern CAZ, a new monitoring well, MW19, was installed on the eastern boundary that now acts as trigger well. However, during the Fall 2015 sampling event, the well contained insufficient water to sample. The results of the VOC analyses are summarized in Table 4. The results of the VOC analyses had concentrations of all parameters measured below the ODWS in the fall of 2015. Chlorobenzene was noted in MW5 in the fall of 2015 (4.04 pg/L), however concentrations were below the ODWS (30.0 ug/L). This parameter has been noted in MW5 since May 2006. Benzene has been noted in MW5 in previous years but was below detection limits during the fall 2015 sampling event. The laboratory certificates of analysis are included in Appendix E. Page 19 BluMetric Lq 2015 Annual Site Monitoring and Operations Report W-134718-29-00 West Elgin Landfill Site April 28,2016 Tier 2 Assessment Discussion W MW9 As stated above, the results for alkalinity in trigger well MW9 have exceeded 75% of the RUL over three (3) consecutive monitoring events resulting in.- an early warning Tier 1 alert. This initiates the following Tier 2 Assessment. The alkalinity results at MW9 are still within the range of 100% RUL. Appendix F includes the time-concentration graphs for MW9 depicting the results of primary LIP monitoring over time. A clear decreasing trend is noted in conservative LIPs chloride and DOC. As well, alkalinity is depicted in the second graph in Appendix C, and although the last three monitoring events exceed 75% of the RUL, it is clear that. the results are not showing an increasing trend and that in fact, the results are lower than historic sampling has indicated. Therefore it is recommended that Tier 3 monitoring is not required at this time. Trends in LIPs in this trigger well should be reviewed closely in the Spring of 2016. Other Leachate Indicator Parameters and Organic N TDS Manganese, Sulphate, and Boron Trends The following general trends with respect to the leachate indictor parameters and additional parameters Ammonia, Organic N, TDS, manganese, sulphate and boron were noted: • Leachate indicator parameters have exhibited concentrations above the RUL in 2014 in monitors MW3 through MW8, MW11, and MW15; however concentrations did not exceed historic maximums for any of these parameters, except for chloride at MW8 which has been increasing; • Certain leachate indicator parameters continue to exhibit a decreasing trend in 2015 in monitors MW2, MW4, MW9, and MW12; • In the Spring of 2015, Organic N exceeded the RUL MW3, MW4, MW5, MW8, MW11, MW12, and in the background well MW14. Organic N only exceeded the RUL in the Fall of 2015 at MW5; • No sulphate concentrations exceeded 75% of the RUL in 2015; • Concentrations of TDS were above 75% the RUL for all monitoring locations; • Boron concentrations were above 75% of the RUL for monitoring locations MW2 (spring only), MW3 (fall only), MW4 (fail only), MW7 (spring and fall), and MW11 (fall only); and • Manganese concentrations exceeded 100% of the RUL in MW2 (spring only), MW3, MW4, MW5, MW6, MW7, MW8 (fall only), MW9 (fall only), MWiO (fall only), MW11, background well MW14, and MW15. Page 20 BluMetric 2015 Annual Site Monitoring and Operations Report W-84718-29-00 West Elgin Landfill Site April 28,2016 MW2D—Deep (Clay) Monitoring well MUU2D, located within the landfill material was completed within the clay to see the effects of the landfill activities on the clay layer. No RULs were exceeded for leachate indicator parameters in 2015. It should be noted however that due to the thickness of the clay unit beneath the landfill (55 to 70 m based on MOECC well records) and the tested hydraulic conductivity (see Section 2.1.2), the leachate impact, if identified at this location, would be restricted to the upper clay and it is unlikely that leachate impact would extend to deeper aquifers. . V005 The results of the VOC analyses had concentrations of all parameters measured below the ODWS in spring and fall 2015. A few parameters were detected above the laboratory detection limit but below the ODWS and followed historical trends. These parameters will continue to be monitored to assess their impacts, if any, on the site. 4. ASSESSMENT, INTERPRETATION AND DISCUSSION The 2014 report (BluMetric, 2015) recommended the purchase of CAZ at the landfill's eastern boundary based on assessment and interpretation of data from plezometer MW15 and the three temporary piezometers MW16 through MW18. The CAZ was purchased in 2015 and a new trigger plezometer installed at the furthest extent of the new CAZ (MW19). Historic water levels in MW15 through MW18 within the wetland were within range of those seen in the groundwater monitoring wells on-site and therefore considered representative of groundwater discharging conditions within the wetland at the time monitoring was completed. Similarly, it is expected that MW19 installed in July 2015 will represent groundwater discharging from the landfill. This well was dry in the fall of 2015 (water levels were lowered. across the site). It is anticipated that a sample can be collected in the spring of 2016. As discussed in previous annual reports, within the wetland, high levels of DOC and organic N can be attributed to rotting plant matter and may not be a direct result of leachate. High ammonia concentrations are indicative of anaerobic activity within the wetland that is further supported by low sulphate, low nitrate and high iron concentrations. The water chemistry in the wetland (M\V15) is indicative of an anaerobic reducing system with enhanced de-nitrification potential/conditions and therefore acts to provide natural treatment of leachate. L1Page 21 BluMetric 2015 Annual Site Monitoring and Operations Report W-134718-29-00 West Elgin Landfill Site April 28,2016 Based on the concentration trends of the leachate indicator parameters (as seen in the concentration versus time graphs provided in Appendix F)' trends can be noted and conclusions made with respect to the leachate characterization for the :site. The data for background monitoring well MW14 indicates that indicator parameter concentrations-are relatively stable and low in comparison to the other monitors. To the south and west, it is noted that concentration levels in MW9 (down-gradient to the south) and MW10 (down-gradient to the west) have .similar trends to that seen in the background well with concentrations of chloride well below the RUL. As noted above, the concentration of alkalinity at MW9 triggered a Tier 1 Alert and Tier 2 Assessment as per the amended ECA, however it was determined that Tier 3 Monitoring was not necessary based on the noted decreasing trends in the more conservative L1Ps chloride and DOC, as well as the trends noted in alkalinity in background monitoring well MW14 and historic levels at MW9. The wells located down-gradient and to the east (MW7, MW8, MW11, and MW12) all show similar concentration trends over time to each other, with the exception of MW8 that is exhibiting an increasing trend in the concentration of chloride. MW15 located down-gradient to the east, has shown an increasing trend in chloride historically, however levels have lowered since April 2014 and further sampling is required to note a trend. Trends cannot be noted in MW16 through MW18 (to the east and off-site) as they were only sampled twice and have since been decommissioned. Similarly MW19 was installed in July 2015, however could not be sampled due to dry conditions. Concentration trends in the remaining wells, MW3 and MW6 do not follow the groups of trends at other locations but show leachate impacts. The site is considered to be in compliance at this time. 5. ANNUAL OPERATIONS REPORT 5.1 HISTORICAL SITE OPERATIONS The West Elgin Landfill site has been in operation since 1971. An ECA (A051101) was first issued in 1971 and reissued in 1972, 1973, 1974, and 1976. On July 161h, 1980 the MOECC reissued an ECA to the Village of Rodney. The MOECC issued an amendment to the ECA on December 21nd, 2005 and amended it on April 11, 2012 and on September 11, 2015 (Appendix B). Page 22 BluMetric Lq 2015 Annual Site Monitoring and Operations Report W-B4715-29-00 West Elgin Landfill Site April 28,2016 5.2 EXISTING CONDITIONS The West Elgin Landfill site is owned by the Municipality of West Elgin. The site is located on Lot B, Concession 7 former Township of Aldborough, West Elgin Municipality, County of Elgin (figure 1). For part of 2015 the site was operated and maintained under contract from the Municipality by a company operated by Mr. Sam Kirschner. However during this reporting period, the Municipality took over the operations of the site and changed the site layout as shown on Figure 3. The landfill services the entire Municipality of West Elgin. The population served is approximately 5,500 which is estimated to increase to approximately 6,000 during the summer months. Adjacent land uses to the site include a low lying wood lot, wetlands and agricultural fields to the northwest, an aggregate (sand and gravel pit) to the northeast, a wood fat and low lying wetlands to the southeast, and land consisting of grasses, shrubs and trees to the southwest. General topography, surface water drainage, and the hydrogeological assessment of the site are included in Section 2 of this report. There is one access road entering the site from the northwest at Downie Line. The gate across the access road is locked whenever the landfill is closed or the attendant is not present. The site is bounded at each property boundary by natural forest and marshlands that deters illegal access to the site. A temporary access road is maintained to access the active landfill area. This road will be modified accordingly as waste disposal proceeds. There is one attendant trailer on-site that is raised above the ground. There are no utilities (electricity, gas, water, sanitary sewers, or phone) to the site. The site operator has a cell phone in case of emergencies. Existing signs include an entrance sign and signs denoting bins for recyclable material. As per the ECA, the entrance sign states the owner's name and hours of operation, the operator's name, the �ECA No., the type of waste accepted, and a contact telephone number to call with complaints or in the event of an emergency. Landfill operating hours are from Sam to 5pm on Wednesday and. Friday, and 9am to 4 pm on Saturday. From December to March the operating hours change to 10am to 5pm on Wednesday and Friday, and 9am to 4 pm on Saturday. LqPage 23 BluMetric 2015 Annual Site Monitoring and Operations Report W-647 1 8-2 9-00 West Elgin Landfill Site April 28,2016 Waste disposal records are kept at the local municipal offices. The Municipality of West Elgin maintains a record of daily site operations, a record of complaints, a record of site inspections, and a record of unacceptable waste as per the ECA. During the environmental monitoring events, BluMetric completes a landfill inspection and maintenance record to determine if any adjustments are required for the operation of the site. The completed inspection records for spring and fall 2015 are included in Appendix G. The inspections noted the following: In the Spring the recycling piles needed to be tidied; In the fall it was noted that MW2 was damaged and needs to be decommissioned and replaced as per O.Reg.903; and 6 In the fall it was noted that MW7 requires a new lid. 5.3 WASTE DISPOSAL The West Elgin Landfill site is currently licensed for the disposal of domestic and commercial waste. Surveys conducted in 2007 and 2008 identified the source of the waste and recyclable materials, and the number of bags disposed each day. In May 2007, BluMetric conducted a one-day waste audit to provide an approximate average weight per bag of waste, as well as per car, truck, and van load accepted at the site. In addition, the number of bags-of waste collected from residential versus commercial sources was counted during the survey. Based on the May 2007 waste survey, the assumed average weight per bag was 5 kg and the assumed number of bags per car, truck, and van was 3.4, 3.2, and 3.4, respectively. The results of the 2008 waste survey were similar to those from the 2007 waste survey. The measured weight for pick-up runs from the residential areas was also used to calculate the total amount of waste coming into the landfill. A waste audit was conducted in 2012 as part of the Municipality's 2011 Waste Recycling Plan (WESA, 2011b). The work plan was developed based on recommendations provided in the 2011 Waste Recycling Plan and the purpose of the waste audit was to confirm the recyclable diversion rate for the Landfill and identify the amount of recyclable material not being diverted. L1Page 24 BluMetric 2015 Annual Site Monitoring and Operations Report W-64718-29-00 West Elgin Landfill Site April 28,2016 The 2012 waste audit further confirmed the type of waste accepted and the average weight per bag of 5 kg (5.7 kg per bag during the summer event and 4:8 kg per bag during the winter event) (WESA, 2013a). The waste audit concluded that there was a potential to divert a further 23-24% of recyclable material from the landfill. As part of the daily records, the Municipality tracks the number of cars, trucks, and vans entering the facility to drop off waste. In addition, they also track the pick-ups from local residential communities and trailer parks. Based on the average weight per bag, per car, per truck and per van, as well as the total brought in for commercial and residential pick-ups, the total waste brought for deposit in the West Elgin Landfill in 2015 was approximately 790 tonnes (this is a significant increase from the 390 tonnes estimated in 2014. The increase is likely due to the change in operations and reporting at the landfill in 2015. in 2016, the Municipality will work to confirm if the 2015 waste numbers were an anomaly resulting from the change in operations or reflective of current conditions. i Domestic waste represents greater than an estimated 99% of the waste entering the landfill. The domestic waste was delivered by commercial hauler or individual drop-off and is typically comprised of the following: • Mixed household garbage • Plastic • Glass • Aluminum and tin cans • Scrap metal • Roof shingles • Newspapers Large items such as discarded appliances, furniture, and mattresses, are collected by the haulers or delivered to the waste disposal site for recycling, re-use or deposition at the landfill. Clean wood and brush are collected in a pile to the west of the approved waste limits and burned. Commercial waste represents less than an estimated 1% of the waste generated in the municipality. Commercial waste is delivered by commercial hauler and includes: • Paper and cardboard • Restaurant kitchen waste • Scrap metal • plastics LqPage 25 BluMetric 2015 Annual Site Monitoring and Operations Report W-134718-29-00 West Elgin Landfill Site April 28,2016 Based on the information supplied to BluMetric by the Municipality`, the West Elgin Landfill diverted approximately 200 tonnes of recycled material in'2015 by removing it from the landfill. This includes recyclable material that had accumulated on-site. The change in operations at the landfill no longer allow for large quantities of recyclable material to accumulate as the bins are transferred to the London Material Recovery Facility (MRF) on a regular basis. Approximately 10% of the total material the landfill received in 2015 was considered recyclable. The following is a breakdown of the recycled material removed from the site prior to the change in operations on site in 2015: • Scrap metal, 42.2 tonnes • Paper, 1.9 tonnes • Plastic, 56.6 tonnes - 4 The London (MRF) now accepts recyclable material from the landfill on a regular basis in two separate streams including fibres and mixed recyclables. In 2015 the London accepted 22.2 tonnes of material from the West Elgin Landfill. 5.4 FINAL CONTOURS AND SITE CAPACITY The final contours plan is shown in Figure 13. The final contours are based on the local topography of the site and the estimated footprint area of 1.42 hectares. All side slopes will be constructed to a maximum 25% grade. The crown of the landfill will be constructed to a minimum 5% grade to promote surface water runoff. In 1984, MOECC staff estimated the site capacity to be 100,600 m3 (MOE 2003). Prior to this time, the site did not have an approved capacity. Based on the final contours plan included in this report as up-dated based on the 2010 topographic survey data, the total site capacity is 106,110 m3. Using this site capacity and based on the May 2010 contours at the site, the estimated quantity of in-place waste in December 2015.was 85,640 m3. Based on an estimated annual waste input rate of 790 tonnes, a compaction density of 0.5 tonne/m3 and a waste to cover ratio of 4:1, the annual air space utilization rate for the site is calculated to be 1,975 M3/annum. Using the estimated quantity of in-place waste, calculated utilization rates, and a projected annual population (i.e., waste) growth rate of 0.5% over the next 25 years, the estimated life of the landfill is 11 years (that is, until December 2025). The estimated remaining site capacity as of December 2015 is 20,469 m3. L1Page 26 BluMetric 2015 Annual Site Monitoring and Operations Report W-B4718-29-00 i West Elgin Landfill Site April 28,2016 Note that the estimated life is reduced by 10 years from what was calculated in the 2014 report. This is a result of the increase in the estimated annual waste input. It is further noted that any estimate of remaining site life is highly sensitive to variations in waste characteristics, waste generation rates, cover material utilization, waste compaction and recycling efforts. The above projection of site life should therefore be interpreted as a rough estimate only, and should be reviewed annually against actual changes in the landfill volumes. 5.5 2015 SITE OPERATIONS The Hydrogeological Investigation and Design and Operations Report prepared by WESA (WESA, 2006) provides a detailed phased development plan for landfill operations over the site life. In 2010, day was placed on the edge of the laneway as final cover, however no other final cover has been placed on the landfill foot print. Interim cover is placed over the active face on a weekly basis. All locations that are not part of the active face should be covered with 300 mm of intermediate cover material as discussed in the WESA 2006 report. The Municipality had placed cement blocks to visually delineate the 30 m buffer area so that the site operator can place waste to the edge of the design area without extending into the buffer area. In 2015 the edge of the waste footprint was re-surveyed and anything beyond that was removed and brought back within in the defined boundaries for waste placement. As per Condition 18 of the Amended ECA, cover or suitable alternative must be placed over the entire active face at the end of every operating week. In 2015, daily soil cover was placed on the active face at the end of each operating day. The Hydrogeological Investigation and Design and Operations Report prepared by WESA (WESA, 2006) outlines the requirement for active face-operations at the landfill. The active face should be kept to a maximum width of 10 m wide. The height of the active face should be the shorter of 1.5 m or the distance to the final waste contour. Site inspections in 2015 indicate that the active face is within the 10 m width requirement and the height is less than the 1.5 m recommendation. Site inspection forms are provided in Appendix G. The natural surface water drainage at the site is controlled by the low topographic relief. There are no on-site drains and little evidence of surface water ponding or channels identified during BluMetric's site visits. The Municipality of West Elgin purchased CAZ both south and east of the landfill in which portions of the property comprise a PSW. The landfill is situated on a local topographic high and therefore surface water run-off has not been a problem. LqPage 27 BluMetric 2015 Annual Site Monitoring and Operations Report W-64718°29'00 West Elgin Landfill Site April 28,2016 According to the site operator, the site did not have concerns associated with litter, noise, dust, odour, or vectors in 2015. The site currently maintains a record of complaints received about the site or any environmental emergency situations that occur at the site at the local municipal offices. There were no complaints in the log for 2015. 5.6 CHANGES TO OPERATIONAL PROCEDURES AND INFRASTRUCTURE As stated above, the Municipality took over operations of the West Elgin Landfill in 2015. The site layout was also modified in 2015 in such a manner that the requirements of the recyclable receiver are met (see Figure 3). The recyclable handling areas were moved in an effort to: • Allow better promotion of separating Recyclable and Waste (including better signage and bin storage); and • Provide better access control to the landfill at the entrance and limit the access to the face of the landfill. The Municipality is currently a member in the London MRF, and only requires two separated recyclables streams: fibres and mixed recyclables including glass, plastic, and metals. The Municipality maintains.the right to decide where recyclables are taken to following collection and temporary storage at the site and should the London MRF cease to offer a viable solution, an alternate will be established. The burn pile was also moved as shown on Figure 3. Additionally a request was made to the MOECC in the form of an amendment to the ECA (WESA, 2015a) to collect waste tires and electronic waste for temporary storage prior to removal from site for ultimate disposal and/ or recycling. The location for collection of these items is also shown on Figure 3. 6. RECOMMENDATIONS The recommendations derived from 2015 annual site monitoring and operations for the West Elgin Landfill site are outlined below. The recommendations for the Annual Site Monitoring and Reporting and Site Operations are consistent with those from the previous annual reports. Page 28 BluMetric 2015 Annual Site Monitoring and Operations Report W-134718-29-00 West Elgin Landfill Site April 28,2016 6.1 ANNUAL SITE MONITORING AND REPORTING 1. Background water quality analyses should continue to be conducted at MW14 for the purpose of updating the RULs for the site. 2. The site groundwater monitoring network should be sampled in the spring and fall each year for a full set of parameters, as listed in Tables 3 and 4 of this report, to establish site conditions. 3. By no later than April 301h, 2017, and by April 301h of every year thereafter a site operation and environmental monitoring report will be prepared and submitted to the Ministry of the Environment. This recommendation is outlined in the provisional Certificate of Approval for this site. 4. Following the Spring 2016 sampling event a review of results from MW9 should be completed to ,confirm the resultant decision of the Tier 2 Assessment presented within this report. 5. M\V2 muse be decommissioned and re--drilled by a Licensed Well Technician. 6. if MW19 continues to`be dry in 2016, the well should be investigated by a Licensed Well Technician. 6.2 ANNUAL OPERATIONS REPORT It is strongly encouraged that the design and operations recommendations made by WESA/BluMetric as part of the Hydrogeological Investigation and Design and Operations Report (WESA, 2006) be implemented to minimize any leachate impacts. Recommendations are as follows: 1. The landfill site should continue to maintain a record of daily site operations, monthly site inspections conducted by a trained person, all occurrences of receipt of unacceptable waste, and complaints received about the site or any environmental emergency situations that occur at the local municipal offices. In order for the landfill site to be in compliance with the Amended ECA, these records containing the information specified in in the ECA must be maintained. 2. The site operator should continue to use the delineated landfill footprint to ensure operations adhere to the detailed phased development plan and active face operations as provided in the Hydrogeological Investigation and .Design and Operations Report (WESA, 2006). 3. Bins used to collect recyclables must be kept in good condition without leaks. - 4. A layout of recycling collection bins and burn pile sorting area has been developed and is shown in Figure 3. Em Page 29 BluMetric 2015 Annual Site Monitoring and Operations Report W-84715-29-00 West Elgin Landfill Site April 28,2016 5. As per Condition 18 of the Amended ECA, daily cover must be placed over the entire active face with a minimum thickness of 150 rrim of soil cover at the end of every operating day. As stated, a tarp can be used as an alternative and the Municipality should continue its efforts in utilizing this tarp. Final cover should be placed over the areas-where the waste footprint is within the 30 m buffer area. 6. Consideration should be made to conduct a site survey. In particular to confirm the amount of waste currently landfilled. The remaining site capacity has been calculated based on estimated waste inputs and assumptions since the 2010 survey was conducted. It is recommended that the Municipality use technology such as an Unmanned Aerial Vehicle (UAV) to survey the ground surface of the landfill and produce a geodetically controlled 3D model using temporary ground targets by GPS Real-Time Kinematic (RTK). This would also provide a new aerial photo that is more reflective of the current site layout. a®'6At G&off Respectfully submitted, BluMetric Environmental Inc. d LAN M,MACDON D 0+ M0715INOUEtWBER 1E _ 0.0 P � 'DN7AR� S'rana Scholes, B.A.Sc., P.Eng. Ian Mac dona d, M.Sc., P.Geo. Senior Environmental Engineer Senior Hydrogeologist Page 30 BluMetric Lq 2015 Annual Site Monitoring and Operations Report W-64718-29-00 West Elgin Landfill Site April 28,2016 7. REFERENCES Chapman, L.J., and D.F. Putnam. 1964. The Physiography of Southern Ontario Third Edition, Ministry of Natural Resources. Ontario Ministry of Natural Resources. 1978. Quaternary Geology of Bothwell-Ridgetown Area Southern Ontario. Preliminary Map P.1973. . Ontario Ministry of Northern Development and Mines, Bedrock Geology of Ontario — Southern Sheet, Map 2544 1:1 000 000, 1991. Ontario Ministry of the Environment and Energy (MOEE). 1994. Guideline B-7 (formerly Policy 15-08). The Incorporation of the Reasonable Use Concept into MOEE Groundwater Management Activities. MOEE Water Resources Branch. Ontario Ministry of the Environment and Energy (MOE). 1998. Landfill Standards, A Guideline on the Regulatory and Approval Requirements for New or Expanding Landfill Sites. Ontario Ministry of the Environment (MOE). 2003. Solid Non-Hazardous Waste Disposal Site Inspection Report. April 30, 2003 File Storage Number EL WE C7 610. Provided on July 4, 2003. Ontario Ministry of the Environment (MOE). 2005. Amendment to Provisional Certificate of Approval, Waste Disposal Site, Number A051101, Notice No. 1, Date Issued December 21, 2005. Ontario Ministry of the Environment (MOE). 2006. Technical Support Document for Ontario Drinking Water Standards, Objectives and Guidelines (ODWS), June 2006. Ontario Ministry of the Environment (MOE). 2007a. Response RE: West Elgin Landfill D &O Report, Groundwater Review. Ontario Ministry of the Environment (MOE). 2007b. West Elgin Landfill Site, 2006 Annual Monitoring Report. Review of impacts to groundwater. June 22"d, 2007. Ontario Ministry of the Environment (MOE). 2008. West Elgin Landfill Site, 2007 Annual Monitoring Report. Review of impacts to groundwater. December 3rd, 2008. Ontario Ministry of the Environment (MOE). 2009a. West Elgin Landfill Site, 2008 Annual Monitoring Report. Review of impacts to groundwater. August 71h, 2009. LqPage 31 BiuMetric 1 2015 Annual Site Monitoring and Operations Report W-1347118-29-00 West Elgin Landfill Site April 28,2016 Ontario Ministry of the Environment (MOE). 2009b. West Elgin LandfUl Site, Response to WESA Comments on MOE Comments on the -2008 Arinual Monitoring Report. Review of impacts to groundwater. September 9411, 2009. Water and Earth Science Associates (WESA). 2006. Hydrogeological Investigation and Design and Operations Report, August 2006. Water and Earth Science Associates (WESA). 2007a. 2006 Annual Site Monitoring and Operations Report, April 2007. Water and Earth Science Associates (WESA). 2007b. Subsurface Investigation and Leachate Delineation, December 2007. Water and Earth Science Associates (WESA). 2008. 2007 Annual Site Monitoring and Operations Report, April 2008. WESA Inc. (WESA). 2009a. 2008 Annual Site Monitoring and Operations.Report, April 2009. WESA Inc. (WESA). 200915. West Elgin Landfill Site Response to MOE Comments on 2008 Annual Site Monitoring and Operations Report Dated August 7th, 2009. September 1711, 2009. WESA Inc. (WESA). 2009c. West Elgin Landfill Site Response to MOE Comments on 2008 Annual Site Monitoring and Operations Report Dated September 17th, 2009. November 61h, 2009. WESA Inc. (WESA). 2010. West Elgin Landfill Site — 2008 Annual Site Monitoring and Operations Report Recommendations Response.February 91h, 2010. WESA Inc. (WESA). 2010a. 2009 Annual Site Monitoring and Operations Report, April 2010. WESA Inc. (WESA). 2011a. 2010 Annual Site Monitoring and Operations Report, April 2011. WESA Inc. (WESA). 20116. A Waste Recycling Plan for Municipality of West Elgin_ , November 2011. WESA Inc. (WESA). 2012. 2011 Annual Site Monitoring and Operations Report, April 2012. LlPage 32 BluMetric 2015 Annual Site Monitoring and Operations Report W-B4718-29-00 West Elgin Landfill Site April 28,2016 WESA, a Division of BluMetric Environmental Inc. (WESA). 2013a. West'Elgin Landfill 2012 Waste Audit Report, January 2013. WESA, a Division of BluMetric Environmental Inc. (WESA). 2013b. Preliminary Groundwater Trigger Mechanism and Contingency Plan, West Elgin Landfill Site, Rodney, Ontario, February 20, 2013. WESA, a Division of BluMetric Environmental Inc. (WESA). 2013c. 2012 Annual Site Monitoring and Operations Report, April 2013. WESA, a Division of BluMetric Environmental Inc. (WESA). 2014. 2013 Annual Site Monitoring and Operations Report, April 2014. WESA,'a Division of BluMetric Environmental Inc. (WESA). 2015a. Application for Amendment to Environmental Compliance Approval, March 31, 2015, i WESA, a Division of BluMetric Environmental Inc. (WESA). 2015b. 2014 Annual Site Monitoring and Operations Report, April 2015. BluMetric Environmental Inc. (BluMetric). 2015c. Response to Request for Additional Information — Application for Approval of Waste Disposal Site ECA # A051101, Municipality of West Elgin, County of Elgin, Reference Number 7631-9VNPLV, July 27, 2015. BluMetric Environmental Inc. (BluMetric). 2015d. Final Trigger Mechanism and Contingency Plan, West Elgin Landfill Site, Rodney, Ontario, August 20, 2015. LqPage 33 BluMetric a r a m - The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Magda Badura DATE: August 11, 2016 SUBJECT: 2nd Quarter Financial Statements RECOMMENDATION: THAT Council receive and file the 2016-2nd Quarter Financial Report for the Municipality of West Elgin. INTRODUCTION: Council adopted the 2016 Operation's Budget and Property Tax Rates at its April 28th, 2016 Council Meeting and as part of the budget process is regular quarterly reporting of the financial results to the approved budget. DISCUSSION: The first page of the attached report shows the YTD actual Revenues and Expenditures.as at June 30, 2016 compared 2016 Budget as well as to 2015 Actual results. The overall projection shows that West Elgin will be on Budget. (---;;A/Z C 6'�,4 k Magda Badura R. Scott Gawl y Treasurer Administrator/Treasurer i MUNICIPALITY OF WEST ELGIN 2016 BUDGET SUMMARY 2015 2016 2016 REVENUE(NOWDEPARTMENT SPECIFIC) ACTUAL ACTUAL BUDGET TAXATION MUNICIPAL -3,079,067.70 (1,539,533.85) -3,122,174.65 LOCAL IMPROVEMENTS -108,574.86 -106,430.66 PAYMENT IN LIEUS -82,305.69 -82,305.69 OMPF FUNDING -1,789,700.00 (908,000.00) -1,816,000.00 OTHER GOVERNMENT GRANTS-COURT SECURITY 0.00 -3,200.00 OTHER REVENUE -343,120.79 -119,391,34 -302,430.00 PRIOR YEAR SURPLUS -252,671.34 (246,479.91) -246,479.91 TOTAL REVENUE -5,655,440.38 -2,813,405.10 -5,681,020.91 DEPARTMENTAL SUMMARIES ADMINISTRATION COUNCIL 89,529.98 41,063.89 92,100.00 ADMINISTRATION GENERAL GOVERNMENT 750,126.67 301,335.19 766,929.48 BUILDING 57,446.73 24,609.24 71,676.94 MTO OFFICE 8,952.89 4,137.87 4,309.00 FIRE, 337,430.74 152,875.25 352,000.00 POLICING SERVICES 947,235.33 399,042.68 962,654.00 BUILDING, PLUMBING -5,762.35 -4,447.40 28,036.56 EMERGENCY PLANNING 3,248.60 1,697.92 5,000.00 BY LAW ENFORCEMENT 1,315.52 649.58 2,000.00 ANIMAL CONTROL -2,613.09 -11,850.69 -3,480.98 CONSERVATION AUTHORITY 38,072.00 28,838.50 57,677.00 FOUR COUNTIES TRANSIT 10,654.06 16,161.51 0.00 ROADS-MUNICIPAL AND COUNTY 1,044,14189 519,603.85 1,212,975.05 SIDEWALKS 17,779.24 4,992.31 18,000.00 STREETLIGHTS 48,272.06 20,612.58 30,000.00 SEWER MAINTENANCE 0.00 0.00 0.00 GARBAGE COLLECTION, LANDFILL, RECYCLING 112,759.12 41,462.51 115,185.18 HEALTH SERVICES/CEMETERIES 1,388.20 0.00 2,000.00 WEST ELGIN WATER SYSTEM 0,00 -14,782.59 0.00 WEST ELGIN PRIMARY WATER SYSTEM 0,00 0.00 0.00 WEST LORNE ARENA 80,816.26 45,140.77 88,746.60 RECREATION 381,754,83 141,982.83 368,700.00 PORT GLASGOW TRAILER PARK 0.00 0.00 0.00 LIBRARY -17,204.55 6,344.05 -10,053.14 DRAINAGE 11,002.13 14,011.61 13,019.96 PLANNING AND ZONING 43,551.12 20,486.42 54,958.51 ECONOMIC DEVELOPMENT 16,177.11 1,973.14 34,500.00 TOTAL DEPARTMENTAL OPERATING COSTS 3,976,076.50 1,755,941.02 4,266,134.16 TRANSFERS TO RESERVES 360,629.07 0.00 0.00 TRANSFERS FROM RESERVES DEBENTURE PAYMENTS 108,574.86 141,000.00 141,000.00 NET OPERATING SURPLUS/DEFICIT -1,210,159.95 -916,464.08 -1,273,886.76 CAPITAL EXPENDITURES GRANT FUNDING/CONTRIBUTIONS -217,436.99 -81,392.00 TRANSFERS FROM RESERVES -135,982.73 0.00 CAPITAL PURCHASES 1,317,099.76 488,492.59 1,549,611.00 CAPITAL FUNDED FROM FUND SURPLUS&OPERATIONS 963,680.04 488,492.59 1,468,219.00 NET(SURPLUS)DEFICIT -246,479.91 -427,971.49 194,332.24 Municipality of West Elgin Page 1 INRNEK Ap�haafnBkw,� HOLY COW...THE WHOLE COW: SAVOUR THE FIAVtlUR [".IJUNARY BOOT CAMP July 2016 �P1� F��b ups`alb ® 7 SOCIAL MEDIA ANALYTICS: July 4th - 26th, 2016 OVERALL IMPRESSIONS: 20,481 Impressions of Twitter & Facebook TWITTER STATS: 13,200 Twitter Impressions the month of July 1,628 Impressions for the Top Tweet: Win...2 FREE Tickets for Canadian BBQ on July 22. Tweet us by July 19 to enter the draw. Enjoy the foot-stomping beat of The Mc William Fiddler Family. Earning 13 Engagements 587 Profile Visits 99 Tweets 410 Followers FACEBOOK STATS: 7,281 Unique Facebook Impressions the month of July 689 Page Likes INSTAGRAM STATS: 29 Followers 27 Posts THANK-YOU TO OUR SPONSORS Municipality of r Dutton Dunwich S enter Pray From: County of Elgin <County_of Elgin @mail.vresp.com> Sent: Thursday, July 28, 2016 4:07 PM To: Subject: tigin tconomic Development Newsletter July 2016 Like Tweet ea • a q Progressive by Nature Enns Textile - Bringing Innovation to the Automotive Packaging Industry ." n n � Francisco Enns was a buyer at Formet Industries in St. Thomas when he conceived the idea for Eni part of his position, he traveled and met with many suppliers and as a result realized that a gap exis the automotive part packaging industry. To learn more about I=nns Textile click here. Save The Date for Enterprise Elgin I NTERP ISE ELGIN . Save the date because the 2nd Annual Enterprise Elgin Business Development will kick-off on Tuesday August 2, 2016 at the Keystone Complex in Shedden. 11N 5k1'J4NdIM•KIN*5UPPORY l Entrepreneurs or existing businesses are encouraged to create a business deve regarding a new business venture, a new product, or an expansion. This busine; development plan will then be entered into a competition to win thousands of do N in-kind prizes to help the business grow. e To learn more about the Enterpise Elgin Business Development Competition clic 7'ourisn; Profile ff q f y Four Local Events Receive Elgin County Funding E 0'2 ailI� Elgin County Economic Development is pleased to announce that the Festival and E .;. Partnership Program grant recipients for 2016 have been chosen.Ei in Count has c in Port Stanley Harbour Fest the Strawberry Fields of 6 000 to local events including o Y $ 9 Y the Off the Wall Off the Vine Art Show, and Cactus, Cattle and Cowboys. To learn more about The Festival and Event Partnership Program click here. u!v e en.,�.#.s PF Ak b' ?fir" Whispers of Eden - Whimsical in West Lorne 2 5 It was Deanna Brown Furlong's time as a psychiatric nurse that ultimately led her to seek out alternative method people. During a long-term leave, resulting from work related injuries, Deanna decided to follow her dream and c small spiritual shop. She had travelled across Canada and the United States doing spiritual readings but wanted location to offer her services that also included, Reiki, Reflexology, and various spiritual development workshop; " recommendation of a friend she opened Whispers of Eden in down town West Lorne. To learn more about Whispers of Eden click here. The Corner View Cafe in Port Bruce is "Shore to Please" Life in the friendly, lake side hamlet of Port Bruce is like being on a permanent va community's quiet, tranquil atmosphere is perfect for anyone who wants to get wA hustle and bustle of day to day life and really enjoy every moment. For decades 1 Pier has been a prime location for anglers to spend an enjoyable afternoon reelin Perch and Pickerel, and the beach is one of the best spots in the area to take in a 7i+r �r +rt' sunset. In 2016 Mobility Mats were installed along the beach allowing far greater ,,w o[ ,rode"; access and enjoyment. For the past six years, from dawn to dusk each day the Corner View Cafe has bet Port Bruce residents and visitors alike. To Learn more about the Corner View Cafe click here. �. having problems viewing or downloading the images for the PDF version of the newsletter. 3 D - 3 ElginCounty Council Highlights IPM Scholarship Recipients Selected Elgin County Council awarded the 2016 International Plowing Match (IPM) Legacy Scholarship to Ms. Jodie Aldred of West Elgin, Ms. Amy Reymer of Malahide, and Mr. Aaron Beunen of St. Thomas. The program was originally launched by a committee formed by Council, staff and members of the 2010 Elgin County IPM to assist County and City students with their agriculturally-related studies. Ms. Aldred is pursuing a Diploma in Agriculture from the University of Guelph, Ridgetown College; Ms. Reymer is pursuing a Bachelor of Agriculture from the University of Guelph, and Mr. Beunen is pursing a Bachelor of Agriculture from the University of Guelph with a focus on Crop Sciences. Gt F �¢� C Ms. Jodie Aldred, Warden Wiehle, Ms. Amy Reymer. Absent— Mr. Aaron Beunen. Funding Announced for New Terrace Lodge The Ministry of Health and Long-Term Care has given the approval to redevelop Terrace Lodge. One hundred resident beds will be redeveloped in the new home that will include more space to accommodate wheelchairs and mobility devices in bedrooms and bathrooms, more spacious bedrooms, an increased number of resident washrooms a p alliative care room in each resident home area, enhanced common space for family and spiritual gatherings, and additional space for rehabilitation and physiotherapy programs. At its July 26, 2016 meeting, County Council declared the current Terrace Lodge as surplus so that an Expression of Interest can be issued to find a compatible use for the facility. Library Rolls Out New Services The Elgin County Library has recently launched several new services and products. Some of these new services include program kits for in-branch use; a new online calendar where patrons can register for library programs; licensing to show box-office quality films in seven of the ten library branches; and, the newly launched MyLibraryl App. The MyLibrary! App is currently available for iPhones and will be available for Android over the next few months. Patrons are now able to access the library catalogue, view its social media, scan books to see if they are available at the library, and place holds on books from the convenience of their smart phones. For a complete list of new Elgin County Library services please see the report contained in the July 26, 2016 County Council Agenda Package. Planning Approvals Final approval has been granted for a Plan of Subdivision in the village of Belmont, Central Elgin. Robin Ridge Estates Ltd. (Phase 3) will consist of 25 lots for single-detached dwellings in the final phase of a three phase subdivision of 84 lots. Final approval has also been granted for the Country View Estates (Phase 2) Subdivision in the hamlet of North Hail, Bayham. This will consist of 5 lots for single detached dwellings. The Manager of Planning also presented Council with a full report outlining staff activities related to the County's role as approval authority over the past year. This report is contained in the July 26, 2016 County Council Agenda Package. Letters of Support Elgin County Council supported resolutions from the Municipality of Bayham and the Township of Southwold urging Elgin St. Thomas Public Health to reconsider the decision to discontinue funding for rural well water sample drop-off locations. Council also supported the resolution from the Township of West Lincoln urging the province to make the Municipal Support Resolution a mandatory requirement of the IESO process that awards renewable energy contracts and that all relevant details be made available to Councils before the resolution is considered. The full July 26, 2016 Elgin County Council Agenda can be found it iA _ y ..TOWt1a N1wK //'l�y�y/Tye■[OQpnegparyi■op�C'npi,'raSn g" :II1e 1 i dy_ ant �Ara.l nNroR b2ef¢ivm :.. ElginCut. ray Pmed Hc61ge.8eighl ram.. Arogrmlve hyNalem NOTICE OF PUBLIC MEETING for the Town of Aylmer,the Township of Malahide, and the County of Elgin Proposed Annexation between the Township of Malahide and the Town of Aylmer. The Councils of the Township of Malahide and the Town of Aylmer propose to transfer by annexation that Part of Lot 83, Concession North of Talbot Road, located within the Township of Malahide, in the County of Elgin, designated as Part 1 on Plan 11R-10052, known municipally as 516 John Street North, and commonly referred to as the Elgin Innovation Centre, to the Town of Aylmer. The Public Meeting will be held at Malahide Community Place, located at 12105 Whittaker Road, in Springfield, on Thursday, September 8,2016 at 7:00 pm. Anyone wishing to make comment may do so in writing prior to August 15,2016 or in person at the public meeting. A copy of the draft Restructuring Proposal is available on the Town and Township's websites and a copy of the draft Restructuring Proposal will be available for review at the meeting. Anyone requiring more information may contact the undersigned of the Town or Township. Michelle Casavecchia-Somers, CAO Jennifer Reynaert, Administrator 87 John Street South 46 Talbot Street West Aylmer, ON N51-1 2C3 Aylmer, ON N51-1 1J7 mcasavecchia @malahide.ca jeynaert@aylmer.ca 519-773-5344 519-773-3164 www.malahide.ca www.aylmer.ca K, EY MAP Tewnehlp ei Malahide ,Una$ /nt v / EIgSn lnnowtlon Cenl[e i C-� L o wer Tha7mes onservation for a balanced and healthy watershed. July, 2016 To Our Partners in Conservation The Lower Thames Valley Conservation Authority (LTVCA) is pleased to present to you our 2015 Annual Report. As you will see, the LTVCA had a very productive and rewarding year in conservation. Our Annual Report reflects the environmental services and programs designed to benefit our ten member municipalities in the lower Thames River watershed and region, and highlights the LTVCA's activities and achievements. hope you enjoy reading our Annual Report. Our website, www.ltvca.ca contains extensive information about all our programs and services. Should you have any questions pertaining to our Annual Report, or require more detailed information, please contact our Administration Building 519-354-7310. We will be pleased to meet with you or answer your inquiries. Yours truly, John Kavelaars Chair Lower Thames Valley Conservation Authority 100 Thames Street, Chatham, ON N7L2Y8 a wwui Avca.ca Phone:519-354-7310 • Fax:519-352-3435 - E-mail: adminoltwa.ca I t F laa 3 �^'G4''� 57�� a ry; ] If 0. ,vas°m, •flu,.��c?"�y�x"'�'. s A ! i+7' ['. �7 �:. t•- rt $ n f 3 If 3 - F t r � �Fa std,• r. PROTECT LIFE & PROPERTY WATER MANAGEMENT LANDUSE PLANNING & REGULATIONS Conservation Authorities are on the front lines of the Municipal Plan.Input and Review Provincial Flood Forecasting and Warning program, To maintaln the vitality of our watersheds and protect and undertake floodplain mapping; modeling; monitor peoples' lives and property from flooding and erosion, streamflow, rainfall and snowpacks; issue warnings; Conservation Authorities administer the Conservation acquire floodplain lands and flood vulnerable structures; Authorities Act and its regulations. Under Section 28 of and operate dams, dykes,.channels and erosion control the Act(Development, Interference with Wetlands and structures. Alterations to Shorelines and Watercourses Regulation), staff regulate development and activities in or•beside river Flood and Drought or stream valleys, Great Lake shorelines, watercourses, It was another cold, snowy winter. The risk of ice jams hazard lands and wetlands. Development on these lands on the Thames River was elevated but the LTVCA and may require permission from the Conservation Authority to member municipalities were prepared. The watershed confirm that control of flooding, erosion, dynamic beaches, melted without any significant flooding events. Spring pollution or land conservation are not affected. Property melt conditions and heavy rainfalls caused local inquiries from the public, lawyers, and real estate agents watercourses to overflow and the Indian-McGregor Creek are important so that prospective buyers or people wishing Diversion Channel operated on two occasions. Eleven to work in high risk areas understand the hazards. In flood advisories were'issued throughout the year. Four 2015,the LTVCA reviewed 196 applications under this advisories,weee issued for the Lake brie shoreline as a Regulation. Staff also reviewed 282 municipal planning result of high water levels, Staff also monitor watershed ppl�ncations and x,108 e e all inquiries. �a 4 g p t q i J5 k '� -..4l id _ t cortiditions to determine if<the area is in a lowwaterrv4 Yr ; 'ti �- }� AkF drou ht situation:andb 'Octoier,the;LTVCAhd',4z �I�gEQtY �rfiehne�Mbngpri�erjfF-Ala��t r 'n x ;` ( g ) y j entered,a l,ow Water L. One condEtion , _. The ElginxkCou i hnrel!ri fiul a jerx� r Af rN or I t� ' u .3 a d`vias adopte'c, iy#lie Boards of all four Conservation Water Quality '' Authorities. This document provides a consistent Water quality monitoring is conducted at nine groundwater approach for planning and regulatory purposes across the wells`arid'I`1'stream (surface)water locations in our entire shoreline of Elgin County. It incorporates current watershed for standard-water quality indicators such as mapping and technical standards for flooding, wave dis solved oxygen;pH conductivity, temperature and uprush, erosion and dynamic beach hazards. nutrients with supplementary analyses such as a-toll, metals and;pesticides at select locations. Result form the basis for grades reported in the Watershed Repq�rt Gard t Pt �natEO'gailhosphorUsf�Reductian Targetsff5r „ {{r'r7kre`2 s12 Great�l-a�WNK,late 4 �alltyAsgreem Q� , AWN K, 3! ,�irrt�r,revrsd�l3knatiQn'��CF�hQS 5 srr�. $ r, by early 2� 6'' l�tt F 64.a,j± k' �*a�j;df. r, •E - Er � Mr fr e s! r~! �, i .�r'°i V 100,a t §$raigr rka r�tf phb u€�or�lLgr �E,t1 �.4: , � LSI,rry,,�yf„oC I( h f 6- r� ,�•'* ' r,bo , ���++ �, ' i"p,�1aghr F r%ry - . Pit g RESTORE & PROTECT HABITAT TREE PLANTING, RESTORATION, STEWARDSHIP The responsible care of our natural resources on a Benthic Monitoring Program watershed basis is essential to balancing human and Twelve watercourses were sampled for benthic economic needs against the needs of our natural macroinvertebrates(insects, worms and crustaceans environment. Conservation Authorities have a long that live at the bottom or benthos of the strgam)--Eidht history working with landowners in the planning and out of 12 stream locations rated fairly poor or worse,with delivery of watershed stewardship initiatives. Staff provide substantial pollution likely. Future sampling will help to opportunities for local projects, which protect and restore better understand these results and target water quality species and habitats, encourage_a sense of ownership of sampling and stewardship projects in areas of need.. environmental rehabilitation efforts, and protect our source water resources. Conservation Scholarships and Awards The LTVCA supported local scholarships and awards Chatham-Kent Greening Partnership to the Ridgetown Campus of the University of Guelph's Our partnership with the Municipality of Chatham-Kent Environmental Management diploma program, and to The provides municipal funding for LTVCA staff who apply for Greening Partnership Environmental Award. grants for natural restoration projects. In 2015, $1.2 million in grants were generated from various sources. Efforts Elgin Clean Water Project resulted in 37.hectares reforested, 11 hectares of tallgrass The Elgin Clean Water Project is a cooperative program prairie planted, 29 hectares of wetlands created and between the Catfish Creek, Kettle Creek, tong Point 96,816 trees planted. Invasive species control was tackled Region and Lower Thames Valley Conservation and 21 hectares of Phragmites Australis were eradicated. Authorities. It assists landowners with projects to improve and protect water quality in Elgin County.Three The Natural Heritage Implementation Strategy identifies landowners from the LTVCA watershed received funding how the Municipality of Chatham-Kent will work with the for four projects: two for erosion control and two for community to maintain and enhance the natural heritage wetland and riparian enhancement. system, and manage collectively, the greater ecological goods and services that benefit all members of society. In Species At Risk(SAR) 2015,. two well attended bus tours showcased our projects, SAR projects on municipal drains establish wetland and properties, and partner involvement. riparian vegetation to.improve water quality and habitat for aquatic and terrestrial species. .Projects reduce pollution Great Lakes Agricultural Stewardship Initiative (GLASI) and siltation of downstream areas like the Thames and Funding for GLASI programs is provided by Agriculture and Sydenham Rivers and R.andeauBay; increase and restore Agri-Food-.Canada and the Ontario Ministry of Agriculture, riparian habitat and biodiversity; and improve aquatic Food and Rural Affairs through Growing Forward 2, and terrestrial corridors which link key coastal/nearshore a federal-provincial-territorial initiative. Programs are wetlands along Lakes St. Clair and Erie. Staff accessed delivered through the Ontario Soil and Crop Improvement funding and worked with local landowners'to restore Association. The key components are improving soil habitat and combat invasive species such as Phragmites. health, water quality and pollinator health. In 2015, the LTVCA received confirmation of involvement in they , delivery of three programs: Jeannettes Creek Agricultural `` r Phosphorus Reduction and Monitoring; McGregor Creek Subwatershed Education and Outreach; and Elgin County . Watersheds Education and Outreach. k t.A �ggb DRINKING WATER SOURCE .PROTECTIOY THAMES, SYDENHAM AND REGION The purpose of the ?� n u ure sources of rlrl Ing water. Protecting water at the source- municipal wells E: ' and water intakes-is the first barrier in a multi-barrier '%!s approach to providing a safe, clean supply of water.The F Act is part of the government's commitment to protecting and enhancing human health and the environment, while r implementing the Walkerton Inquiry recommendations.,-., The Upper Thames River, Lower Thames Valley and 11,` f �� ; St. Clair Region Conservation Authorities partnered together to form the Thames, Sydepham and Region Source Protection Region and worked with municipalities, ' stakeholders and the public to;develop a Source, r Protection Plan to protect drinking water, while taking Into account the needs of or eommunmes. The Source:; Pfpteetion Committee is appointed under the Clean Water �Acf, 2006, representing�'munlclpal,busmes,s>generl �, ,y;�j u ,: 3 public and interest group sectors In the Ian Th Committee is responsibie for'gulding#hayelop "en of a Y �'uf;a the Source Protecfion Plan x k ytf In November 2414,the Lower--Thais 1(allerSource � t � Protection AuthontV passed a motto -'din cflf g to N ti e , ° z � , '. e a a i - A r r ,.. ,ear to submlt�the Therrien S€ydenhan � egi qtr� rce 'fits r� ! s Protection Plan to the finistry Hof Enuironnnt^and i � �� r° x f r 1 r Climate G;harige{M�ECC)foapr�va�once eted. M Rev swerezi de ro tfieiPWn based en a final ground ° ofp xbi 0' fi �tffiOn�ISsJ,anuar�l�and the Plan was SlliJ: GC;�'anz4Vl ch'1f5�2615. By September _ 16tt, uneFep�rrts;foz[Ithe Thames: b k S,yle)]hasn I uieAf ion a ion wer" a , a `§' e,�a'prgvelren b rihrtherc� rs r � ro �airi aff t p k ABOUT THE LT�ICAw, micipalltr�s r �. Para„ _: 4yAQ' UWOII 7 .4 confiir�ueto au ?? reporting _� 9ThLVR} fabl�rC �}a tle`[ ywatershed ,, ru 1 - i o- „.;#' ` .,�s 'rze €..- t i•q- itj s yn +.. -t " �s r"t r ax W + Our MaslOn ��' "� eading by exar ��q�n environr� ntal p�ctteetion inspartnership vyith the community t „ , - p Y Y , 6 �,� � a'+ -��II`reOl@�AILIE6 Fie.s piegni coy itm`eht objectivity,and collaborative. E r t N a X '..f Mgr The Cbnserv�tion Auth'prityPs afea4if junsdicfion lies over the watershetls of all streams`► ich drain Into tote Tharrles Fiver from the Village of Delaware E � r y tg,Lake Sty ClairSoutlierrt boury leas furisdiction over the�[atersheds fG r � ., a of a!I streams wh1c drain intd Laie>i:n�iyfrdm,the Talbot Creek watershed x ' v��1 'In the east,to the Tvo Creeks watershFad iri the west °Total area cavern .' square kilometres(E i?64 square miles)lntsouthwestrn Ontano ' 1 w V.6 and f010 ome to`over 12{1000 peapfe �` UM.� �` '�� �. ��� €��' �,�� The LTUCRs budget of$2 784 6i�7 Yeceivecl approval ih February 2°15 x r � ' DRINKING .WATER �.St. Clair �� Lower Thames UPPER THAMES TAMES RIVER 'OURCE PROTECTIONonser�at►on onservation ACT FOR CLEAN WATER ' erg Et`Al ,Y LEA Pie Y � � � RN & RESPECT n 1;2" w� N �ifAIF � 4 '` Y � bR�Ip' " ° Nom' EAS EDUCATION r 3 3 r# ,t pnto Ntre li .S -70 conservation Conservation Education"?D easr Cron eruaa ;_ a$ar� 1 ral lands that are The`Conservation Education program operated from owed"and maaagedy�o s rittfas Longwoods Road Conservation Area provides Ontario > Curriculum based field trip and in-class programs The Lower., ha.me.5 l/alley'ty e`rV tion Authority bib to students and community groups and fosters an nearly 690 hectares of protectedtlands,fi5rests�`E udersadng�and appreciation of the natural resources, #allgrass„prairies, and lakefroint arad hbrtat r�storator} eracruirari�wise Stwar�lshrp practices, sites at 25 conservation areas across theii�a#ersFted` " '`r �aL Many of these lands have been naturalized`and,have•' At'Loh���iods�oac� and . x`'ar}, r = tom,; �fir, ft.w,�fi' few or no facilities, however providea place for'na#ure Areas;.-bur prograrnsregchedy1,021,st e� eiatfe :_" #o thrive and people to explore The more developed past,year:' A popufarVrr�=class progra'r��j+an orpd pF1 ` `9 '! des( 5S '1 conservation areas offer pavilions, trails and boardwalks; locd' rvlde clubs is thin gradei;2 R�1�{er fO eel Safety interpretive facilities, and venues for fishing; hiking, Prograhl'with 2:10 childd:, �partrcipEatir%g While`er�oyrng. . camping, canoeing, picnicking, cross-country skiing and cam pouts over103 Scouts and Guides took;part rn+' snowshoeing. various workshops, ranging from geocachmgto bird watching! Although we were ready t' roll, the Chatham- C.M. Wilson and Longwoods Road Conservation Areas Kent and Lambton Children's Water Festival was have many facilities for the public. Wilson,with its cancelled due to public school teacher action: campground, barn pavilion,small lake, memorial forest and Safety Village increased attendance to 16,395 Ska-Nah-Doht Village&Museum visitors in 2015, providing a unique escape to nature right Ska-Nah-Doht Village and Museum continues to be a in Chatham-Kent's back yard! Longwoods Road, home of community leader, to educate about the past, collect the Ska-Nah-Doht Village and Museum is located in the and preserve local history, and faithfully interpret the Municipality of Strathroy-Caradoc. Nearly 16,000 visitors Haudenosaunee- People of the Longhouse. Staff enjoyed special public events, educational programming, acknowledge the financial support from the Ministry and year round activities at the pavilion, trails and group of Culture as well as other grants for summer student campgrounds. Unfortunately, public school teacher employment. Looking to the future, we engaged HBA action impacted visitation to both areas this year. students from the Ivey Business School at Western University in London, who developed a Business Plan Conservation Area development and maintenance of for the Village. As well, restoration plans are underway facilities is enhanced by annual donations of money with donations of$10,000 from the Ska-Nah-Doht Fund, and volunteer time from local individuals, companies, $20,000 from Green Lane Community Trust Fund, and conservation clubs and organizations. The LTVCA the Lower Thames Valley Conservation Foundation's is grateful to all donors. Many improvements to commitment to financial support. conservation areas were completed this year, including showcasing our new conservation area signage! Ska-Nah-Doht Village welcomes tourists from around However the bulk of the changes took place at our the world and operates The Turtle Trail Gift Shop, a Administration Building in Chatham which underwent feature not to be missed! Our Ontario Curriculum based extensive interior and exterior restoration. ,:. �; education programs attracted 2,850 students in 2015. 5 ; 5. E iq 1 yr. 1 o ✓ 3i �fki: tarryet audiences, ena in facrl3tes andsa�viles r � f� , ,u�: We inform the LTVCA Board of psrectors andrCo E Errrlitfee ��� � members, Councillors ands#aft ff om Eme° dr;` r nEpia §, e, Government ageces�Coh +ao� utidntr� e - Fs +' °�c9 d c� °41`€�+� � fl� � '?fi y,�SSr•i :i '� ^,- r�i" p,N wateralied t I c� Mid n is a 't s r<ua =r ' , e r = r•r x a-4.y +s,� e a rte: 5 °'av rE r M Y .��4 r s -«�. pro�ast ffr Tugi'�soFre ettuxe,. ; dvE; l54 t c3, sPS lal featrva `tb displajrs,we br dca t ur messy Sr the' of tershed H Ali hts of tfie Year rnclude ttie u�` f�rin ' ECO 0 our-n w website and logo;.cory�e tang with aoclal ed a - tY in Ron d ea u Bay organrzmg east dhd watershed bars tours,.offerin' d ucati'h programs.and public events like the annual Moors ht I I; E z 1 1l�' t U Cltl 1i1110I tljC'<.'i l=arhliy Winter Hike and the Longwoods Heritage, e-ekend. We thank the hundreds of,.vblunto"that•helped' eats - a balanced and healthy vuet she for our Comm itle- ;�' �rF�y ptbi = - rr: �1 F V Greening Partnership „� "workmglnpnrrnerrhip rowrsrdr the greenh�ofCherhnno-Kenr" r lVIIOUF E a li �c` ti;Eg€F,1T Lower Thames Valle member of Conservation Author! y JUL 2 100 Thames Stree ,, Lower Thamps Chatham, On d � onservatiion N7L 2Y8 1, 519 354-7310, 519 352-3435 FAX E-Mail: info @ltvca.ca Conservation N:;11'e5J)r'•s 6i��yyiati L�r - ONTARIO ;E �,- Natural Champions 9 for a detailed annual report visit our website under publications www. 1tvca . ca D Ontario Police P P Municipal Policing Bureau ® Bureau des services polielers rtes munieipalitds Provincial provincials Police dG I'Ontario 777 Memorial Ave. 777,ave Memorial Orillia ON L3V 7'V3 Orillia(ON) 1,3V 7V3 Tel: (705)3294200 Fax: (705)330-4191 File numberiRdffirence:612 20 July 29, 2016 Mayor/CAO, The OPP, Municipal Policing Bureau actively participates in events and conferences where we believe we can add value to our relationships and discussions surrounding municipal policing matters. The upcoming Association of Municipalities of Ontario(AMO) Conference, which will be held from August 14 to 17, 2016 is providing us that opportunity. In our ongoing effort to cultivate stronger relationships and improve communications with municipalities policed by the OPP, our Bureau representatives, including myself and Inspector McDonald, would tike to make ourselves available to you at the upcoming AMO Conference. Drop in at our AMO booth located in Augustus Ballroom to have a casual discussion and meet Municipal Policing Bureau members. Should you like to have a more formal discussion, please contact us directly at OPP.Municipal Pol ici ng@opp.ca and schedule a time slot for a meeting. The OPP is committed to adequate, effective, and sustainable police service delivery in Ontario.We look forward to seeing you at the upcoming conference. Thank you. Vcerellyrc M. a dard Superintendent Commander Municipal Policing Bureau Ontario Provincial Police SWIFT receives$180 million in federal and provincial funding through Small Communiti... Page 1 of 5 Subscribe Share Past Issues Transl SWIFT receives$180 million in federal and provincial funding... View this email in your browser VVIFT Southwestern • Integrated • Fibre • Technology I '3; �v 'S Share O Tweet Forward SWIFT receives $180 million in provincial and federal funding through Small Communities Fund Ultra-high speed Internet connectivity is critical to rural economic development http://us7.campaign-archive2.com/?u=7b5cf2498b3ccb 1 f1059317e5&id=6143faab4e&e=e2... 8/4/2016 SWIFT receives $180 million in federal and provincial funding through Small Communiti... Page 2 of 5 Subs0R9eSouthVRgpry Onta ggj jA gherl step closer to seeing the development of Transl a project that will haVe a major impact an..the.region's.current and future. vitality: On July 26, 2016 at the London Roundhouse in London, Ontario, the Governments of Canada and Ontario announced they are investing in the Southwestern Integrated Fibre Technology (SWIFT) project with contributions of$90 million each towards the total project cost of approximately $281 million. This investment will support the expansion of access to broadband by delivering fibre optic coverage to over 350 communities with a total population of 3.5 million across Western Ontario, as well as Caledon and Niagara. "This is a major victory for all our residents and businesses currently underserviced or with limited access to high speed internet," said SWIFT Board Chair Gerry Marshall. "I applaud the federal and provincial governments for truly stepping up and supporting small-town, rural Ontarians. The Western Ontario Wardens' Caucus (WOWC) created the SWIFT project to connect the region to ultra-high-speed broadband and prepare for ever-growing demand for connectivity." "SWIFT was created by the Western Ontario Wardens' Caucus, which represents 15 counties in southwestern Ontario, with more than three million residents. Today's announcement demonstrates what's possible when all orders of government work together and will connect our communities and support important regional economic development for all Ontarians," said Chair of the Western Ontario Warden's Caucus, Randy Hope (Mayor, Chatham-Kent). In addition to leadership from the Western Ontario Warden's Caucus and investment from the federal and provincial governments, the Region of Niagara, Town of Caledon and City of Orillia are also supporting the project. SWIFT has received support from the Southern First Nations Secretariat, school boards, colleges, universities and health care organizations. The project will help southwestern Ontario communities and businesses better compete in global markets, attract new jobs and improve quality of life. It will also allow individuals to use online resources to gain skills and experience. "This project will bring critical broadband infrastructure to southwestern Ontario. http:1/us7.campaign-archive2.com/?u-7b5cf2498b3ccb 1 fl O59317e5&id=6143faab4c&e=e2... 8/4/2016 SWIFT receives $180 million in federal and provincial funding through Small Communiti... Page 3 of 5 Subs r q-speeq&tr%rVt willpoiacdaeo�, le and businesses to the resources they Trans neer_i to r_mmnete in the riobal marketnlace and strengthen our economy," said Hon. Bob Chiarelli, Ontario Minister of Infrastructure. SWIFT Staff Lead Sonya Pritchard (CAO, Dufferin County) underscored the importance of connectivity for rural and regional economic development: "In today's economy, all industries and sectors rely on broadband to succeed. Improved Internet connectivity will drive innovation, remove barriers to economic growth and create jobs." "By providing better access to a wider variety of online tools and resources, we are increasing the potential for economic growth and diversification in these areas, not to mention enhancing residents' quality of life," said Hon. Navdeep Singh Bains, Federal Minister of Innovation, Science and Economic Development. "By investing in SWIFT, Ontario will bring high speed internet to residents in more than 300 southwestern communities, creating economic opportunities and ensuring families and businesses across the province have access to this technology," said Hon. Jeff Leal, Ontario Minister of Agriculture, Food and Rural Affairs. SWIFT aims to create an extensive fibre network that connects the entire region with service ranging from 1 Gbps up to 100 Gbps, using a combination of public and private funding to address gaps in broadband infrastructure that are leaving some communities behind. SWIFT will build on existing fibre to create a far-reaching regional fibre network, bringing fibre closer to customers and making it easier for ISPs to connect homes and businesses to ultra-high- speed internet, The new funding will trigger private investment from ISPs, who will continue to own and operate their networks and deliver services directly to customers. All ISPs will have equal access to the fibre network, leveling the playing field and creating a more competitive marketplace that will better serve both urban and rural communities. "SWIFT is forward-looking and future-proof. It is focusing on ultra-high-speed services, rather than funding local internet access in the short-term, with lesser speeds and reliability," said SWIFT Staff Technical Lead Geoff Hogan (Director of IT, Grey County). http://us7.campaign-archive2.com/?u7-7b5cf2498b3ccb 1 fl 0593 l 7e5&id=6143 faab4e&e=e2... 8/4/2016 !I SWIFT receives $180 million in federal and provincial funding through Small Communtt... Page 4 of 5 Subscribe Share Past Issues Transl The SVIIIFT Initiativp. is based on the principle that everyone in Western? Ontarin deserves access to high-speed Internet, regardless of the size of their community, their age, education, or where they work. SWIFT will build an affordable, open-access, ultra-high-speed fibre-optic regional broadband network for everyone in Western Ontario and Niagara Region. To find out more information about the SWIFT initiative, please visit www.swiftnetwork.ca or contact: • Gerry Marshall, Chair-- SWIFT Board Chair, at chair swiftnetwork.ca or 705-726-9300 x 1226 • Sonya Pritchard, Staff Lead, at spritchardpa dufferincounty.ca or 519-941- 2816 ext. 2502 • Geoff Hogan, Technical Lead, at Geoff_.hogan __swiftnetwork,ca or 519- 376-2277 We're funded! What happens next? We know that you're just as excited as we are by the $180 million combined investment by the Governments of Canada and Ontario in the SWIFT Initiative. We.can't wait to get to work building broadband for everyone in South Western Ontario and Niagara Region. It's an exciting time and we're ready to get to work. We're busy meeting with our partners and stakeholders and putting our plan in place for what happens next — and we promise you'll be the first to know when we're ready to announce official timelines and plans for moving the project forward. For now, please join us in celebrating this important occasion — and make sure to sign up for our newsletter to stay informed about what happens from here. Stay tuned for more information about how and when we'll build #broad ba ndforeveryone and connect over 350 communities and more than 3.5 http://us7.campaign-archive2.com/?u=7b5cf2498b3ccb 1 fl 059317e5&id=6143 faab4e&e=e2... 8/4/2016 SWIFT receives $180 million in federal and provincial funding through Small Communiti... Page 5 of 5 Subs plgipn Qnlg s, Past Issues Transl Thank you for your support for the SWIFT Initiative —we wouldn't be here without you. Stay Connected: Sign Up for Our Newsletter Want to make sure your family, friends, and colleagues stay up to date on SWIFT as we build #broad ba ndfo reveryone? Use the buttons below to share this email on social media or forward it to your network. aShare O Tweet p Forward . . Thank you for opting in to receive news about the Southwestern Integrated Fibre Technology project.We promise never to spam you and you can unsubscribe from this list at any time. For more information about SWIFT please visit www swiftnetwofk ca Copyright©2016 Western Ontario Warden's Caucus Inc., All rights reserved. Want to change how you receive these emails? You can update your preferences or unsubscribe from this list ff S� t http://us7.campaign-archive2.com/?u=7b5ef2498b3ecb 1 fl 059317e5&id=6143faab4e&e=e2... 8/4/2016 Spencer Pray From: AMO Communications <communicate @amo.on.ca> Sent: Tuesday, July 26, 2016 4:05 PM To: spray@westelgin.net Subject: AMO Policy Update - Infrastructure Canada - Phase 1 Infrastructure Funding Agreement- Updated Cross Country Status July 26,2016 Infrastructure Canada — Phase 1 Infrastructure Funding Agreement — Updated Cross Country Status This is another members' update as we near the four-month mark since Infrastructure Canada issued details of Phase 1 funding for Public Transit and Clean Water and Waste Water(Phase I Infrastructure Funding Aj4reements Status- 12 July 2016 AMO Policy Update). Discussions are underway in the remaining jurisdictions, including Ontario. Canada has now signed agreements with four provinces and one territory: • June 16—British Columbia—Transit • June 20-Yukon—Transit and Clean Water • July 5 -Quebec—Transit and Clean Water • July 8-Newfoundland and Labrador—Transit and Clean Water • July 25-Manitoba-Transit and Clean Water. The Manitoba Transit and Clean Water Agreements include the fallowing elements: • funding allocation is 50-25-25 with the federal government providing the 50% • the funding will be provided through the Public Transit Infrastructure Fund and the Clean Water and Wastewater Fund,both of which will be managed through agreements between the Governments of Canada and Manitoba • the federal government has made its funding retroactive to April 1,2016,so projects can proceed without delay to ensure a productive construction season. We know that Ontario municipal governments are anxious about the timely conclusion of Phase I discussions for our province before the 2016 construction session closes. AMO continues to make our members' concerns well known to the federal and provincial governments. The AMO President,Gary McNamara,did have a meeting with the new Ontario Infrastructure Minister,the Honourable Bob Chiarelli, last week and this was the major topic of conversation.The need for municipal multi-year infrastructure plans to be recognized, as per the Quebec Agreement,will be key for successful Phase I implementation in Ontario. As we await the Ontario agreement with Infrastructure Canada,we again encourage municipal governments to be reviewing their asset management plans for transit and clean water projects that fit the eligibility criteria and that could be submitted to the Province immediately. AMO Contact: Craig Reid, Senior Advisor,E-mail: creidgamo.on.ca,416.971.9856 ext. 334. PLEASE NOTE:AMO Breaking News will be broadcast to the member municipality's council, administrator, and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required.We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists. DISCLAIMER:Any documents attached are final versions.AMO assumes no responsibility for any discrepancies that may have been transmitted with this electronic version.The printed versions of the documents stand as the official record. 1 -lo Call for Nominations Community Schools Alliance Memo To: Members of the Community Schools Alliance From: James Collard, Secretary-Treasurer, Community Schools Alliance Please be advised that in accordance with the Constitution of the Community Schools Alliance, the Secretary-Treasurer is inviting nominations to the Executive Committee of the Alliance. The election will be held at the Annual Meeting in Windsor in August, 2016 during the AMO Conference. You will be advised of the location, date and time of the Annual Meeting as soon as that information is available. A Nomination Form is included. Please forward this to all members of your council. The names of all qualified individuals who are duly nominated will appear on the ballot for election to the Executive Committee. Only individuals who are members of the Alliance by July 15, 2016 or elected officials of municipalities that are members of the Alliance by July 15, 2016 are eligible to be candidates for election to the Executive Committee of the Alliance. Please print, complete and forward a completed Nomination Form to the Secretary- Treasurer at icollard(a notl.ora. A completed Nomination Form must be received by the Secretary-Treasurer no later than Friday, July 29, 2016. Nominations will not be accepted beyond that date. Eleven (11) members are to be elected to the Executive Committee. Section 5(g) of the Constitution provides as follows: "At the first meeting of the Executive Committee following the first Annual Meeting, Executive Committee members shall identify four (4) members who shall serve a one-year term, four(4) members who shall serve a two-year term and three (3) members who shall serve a three-year term." Section 5(h) states: "Subsequent members of the Executive shall be elected for a three- year term at an Annual Meeting." Section 5(i) of Constitution states: "The Chair, Vice-Chair and Secretary-Treasurer shall be elected by the members of the Executive Committee following the Annual Meeting." � t 0 2016 Risk Management Symposium +r cost scope L., retentlon • event context o= September 27 a 28, 2016 it � S a prioritization 0 rud c;fon bUavafdance matter of RISK CasinaRama, Rama siness „n dnpportuniy °°• resource++monitor Presented b 1 y pE�n impact °a) standard y• _� knowledge project analysis �, �l� Frank Cowan to Q H a Company In its fourth year,the LAS/Frank Cowan Company Risk Management Symposium builds leadership and awareness for municipalities on better managing risk and controlling the cost of risk.Whether you are a seasoned risk manager, or your municipality is starting to examine risk issues,there is something at this event for you. With multiple networking opportunities, this is a unique opportunity for you to discuss the current state of risk management, plan for the future, and learn how as a sector we can better mitigate risk over time. Who Should Attend Program at a Glance The Symposium is targeted to those who wish to have a Day One: September 27, 2016 (1:00 pm start) better understading of municipal risk: Choice of one of two intensive half-day workshops: • Municipal Risk Managers • Administrators and CAOs 1. Municipal Complaints Handling in the Bill 8 World • Elected Officials • Managers from the broader public sector. Bill 8 (public sector and MPP accountability) has impacted the municipal sector from a risk management perspective. Registration 0 pt i o n s This interactive session will provide an overview of why it is important to ensure that your organization is listening Three registration options are available: to, and acting upon, resident concerns, and using proper • Day One: September 27 Workshops Only: $15D plus HST documentation processes to support municipal actions in Day Two: September 28 Sessions Only: $250 plus HST the event of an Ombudsman investigation. • Full Symposium: $350 plus HST 2. The Walkable Community-the Risks of Your Urban and Check which one best suits your learning objectives on page Rural Public Spaces two and register today! A walkable community is the desire of every municipality, due in large part to the positive effect it has for the community along with obvious public health benefits. Across Canada, municipalities are working to enhance their Gu e st ro o m Bookings urban and rural environments to make their communities desirable places to live and do business. There is however, To book a hotel room at CasinoRama please contact them significant municipal risk related to both urban and rural directly at (705) 329-3325 or 1 (800) 832-7529 please trails and pathways, cycling routes, and other means quote group code ASS116A to receive the group rate of of active transportation.This workshop session will $179.00 plus applicable taxes for a deluxe suite. help municipalities examine the risks associated with the 'walkable community' and will offer examples and Reservation cut off is Sunday, August 28, 2016, suggestions of how to address these risks. Reservations made after that date may not receive the group rate. Don't forget to stay for the Frank Cowan Networking Reception right after the workshops. c w Program at a Glance Continued u :1 ! QQ `q,context o 9■1�S P PrI III tl c(7 ,;°=matter of RISK .dean ImPaci a� I� , ra ;gip a�o9 r d"a i a September 27 a 28, 2016 CL I i R CasinoRama, Rama Day Two: September 28, 2016 (8:00 am start) 1. Climate Change and the Impact on Municipal Risk 4. The Risk of Play: Built vs Natural Play Spaces What is the impact of changing weather patterns and Park designers are moving away from the typical "built" climate change for municipalities? 'Once in a lifetime' urban playground, and toward "natural" playground spaces. occurrences are no longer, once in a lifetime. Floods, There are few standards in place for these new play spaces, droughts, global warming, are real concerns, and so the questions remains - how do you manage the risks? municipalities need to consider the 'storm clouds on the An expert speaker will review'good' and 'bad' natural place horizon' to understand how a changing climate can affect spaces and provide suggestions about this burgeoning area your overall municipal risk management. of municipal risk, and why a municipal assessment process is so important. 2. The Risk of Rails - the Municipality as a First Responder 5. Lights. Camera. Contracts. Rail safety, and the role of the municipality as a first responder is a timely issue being considered by many. With the low Canadian dollar, production companies This session will examine why you need to understand the are heading to Ontario to produce films, shows, and risk of rail transportation to ensure overall municipal risk live entertainment. Each company will offer a standard management, and will also look at how risk management production contract to your municipality, but do you know can help you to be prepared for any incident that may what you are signing? There are risks that you need to be confront your community. The risk of not being prepared aware of. This session will address key areas of risk related will also be discussed, as will a CN first responder tool to liability, health & saftery, clearances, and other risk available to all municipal first responders to help you quickly areas. Claims examples will also be reviewed. understand and address any rail incident in your community. 6. The Significance of Certificates of Insurance 3. Roads: Have You Thought of ALL the Risks? In this day and age, many contracts request a Certificate As far back as 1915, the Courts have recognized that the of Insurance, yet many people do not understand the municipality is not the insurer of its road system. However significance of this document. This session will answer the the municipality continues to have a duty of care to ensure following: that its road system is maintained in a proper state of repair 1. Why do municipalities need to ask for one? for every user. This session will examine how this duty of 2. How long do we need to keep it? care goes beyond road surface maintenance, and includes 3. When do we have to ask for a replacement? road design, municipal boundary roads, boulevards, and 4. What information is important within this seasonal road maintenance. The importance of the Ontario document? Traffic Manual, Boundary Road Agreements, and maintenance as it relates to your overall municipal risk management will be addressed. For further details on the Symposium visit the LAS website at �� company Frank Cowan WWw laS . on . Ca C p Phragmites control in West Elgin: g g The issue: Phragmites (the European Common Reed) or"Phrag" is N. America's most invasive grass. It is a rapidly-spreading non-native grass that colonizes wet areas such as roadside ditches on municipal roads, open agricultural drains, natural wetlands, constructed ponds, and shorelines. This reed prefers standing water, but its roots can grow to extreme lengths over dry land to allow the plant to survive under low water conditions. The ability of Phragmites to colonize roadsides and agricultural fields has been attributed to its tolerance to a variety of environmental factors, including high salinity, nutrient and heavy metal levels. Roads and ditches are mechanically disturbed areas that accumulate high levels of salt and other contaminants, while areas around agricultural fields too are often disturbed and have high nutrient levels from fertilizer run-off. These areas provide an optimal environment for Phragmites growth. Phragmites grows in stands so dense that it crowds out native vegetation, causing a decline in plant biodiversity. These stands provide poor habitat and food supplies for animal wildlife, impacting species at risk. Endangered turtles are known to become trapped in compact stands. Toxins released from the roots of Phragmites impede the growth of native plants, and may even kill them. Stands of this invasive reed are composed of a high percentage of dead stems, which during the dry season are highly combustible, increasing the risk of intense fires. Phragmites can also negatively affect agricultural practices. The seeds and other parts (primarily the rhizomes)are spread by wind, water, animal, and human movement(i.e. in or on boats, trailers, ATVs, and construction equipment). Human impacts • Fire hazard (to homes, farm buildings, crops) • Reduction in property values (e.g. Lake Margaret in St Thomas), • Road safety hazards (such as blocking sight lines at rural road intersections and the entrances to private drive-and laneways) • Reduced recreational opportunities (such as swimming, boating, and angling) • Loss of aesthetics around water Environmental impacts • Dramatic loss in the ecological value of aquatic habitats • Loss in native plant diversity in wetlands • Reduction in populations of endangered wetland-associated animals such as birds and turtles • Loss of natural habitat sustaining economically-important insects such as bees and predatory wasps. Agricultural impacts • Silting up of agricultural drains and roadside ditches • Blockage of water drainage by fallen stems and leaf material Proposed actions • Obtain an agreement in principal from municipal council recognizing that Phragmites is a serious problem needing immediate attention. With Council support: • Form a Phragmites advisory committee • Map distribution and density of Phragmites stands along and near municipal roads • Recommend that Council designate Phragmites as a noxious weed on the municipal list h tt p:llwww.o pwg.ca l i n d ex.p h p/ab o u t-p h ra g m i tes http:llwww.abca.on.calpage.php?page=Phragmites D -13 � �°�4oe ®� �e�oova+AElen �n�avro Cover Tha,rnps onservation Media Release For Immediate Release—August 5, 2016 9 Young People Working in Conservation $30,400 Special Funding Hires Summer Youth at LTVCA - Chatham I Mount Brydges-With the generous financial assistance of Federal and Provincial government grants and community partnerships, nine youth have been hired to gain valuable work experience at the Lower Thames Valley Conservation Authority(LTVCA)offices. w The provincial Summer Experience Program through the Ontario Ministry `. of Natural Resources and Forestry provided$6,114 for two students to work seven weeks each at our Administration Office in Chatham. Brandon .. Wijsman(from Chatham)was hired to assist with land stewardship projects,tree planting and wetland restoration. Mike McKerrall (from Dresden)assists with GIS mapping at the same office. Colin,Justin,Christine,Leeanne and Beth work at Longwoods Road Conservation Area this summer. The federal Canada Summer Jobs program provided two grants to the LTVCA. A grant of$3,150 allowed for an eight week Environmental Policy and Planning Assistant position. Laura Brown(from Toronto)works in this capacity at the Chatham office. A second grant of$7,120 hired two students to work at Longwoods Road Conservation Area 1 Ska-Nah-Doht Village and Museum,just outside of Mount Brydges.-One student, Beth Young(from Mount Brydges) was hired for eight weeks as a Community Outreach Coordinator and the second student, Christine Langille(also from Mount Brydges) received eight weeks of employment as a Community Outreach Assistant. These 2 students help with visitor programs and take displays to community events. Through another Federal program, a Young Canada Works in Heritage grant of$3,203 provided funds to hire an Exhibit Design Assistant for ten weeks at Longwoods Road Conservation Area I Ska-Nah-Doht Village and Museum. Leeanne Doxtator(from Parkhill)assists in research and design of a new display featuring artifacts donated from the community. The LTVCA was also fortunate to hire Dan Brinkman (from Chatham)on a$2,200 grant from Goodwill Career Focus which subsidized four work weeks. Dan works from the Longwoods Road Conservation Area Workshop as a general labourer at our conservation areas in the eastern part of the watershed this summer. And finally,with funding from Greenlane Community Fund(2015),the Lower Thames Valley Conservation Foundation(2016), $8,612 has hired 2 students for 8 weeks each for the Heritage Build Project Phase 1 at Ska-Nah- Doht Village. Colin and Justin DeZwart(from Kerwood)are assisting with laying bark coverings on the longhouses, installing a new palisade maze and creating interactive displays to bring the past to life for visitors. The LTVCA is grateful to have received this funding as it provides increased capacity -enabling important research and development for our conservation programs. In return, local students receive valuable work experience in office and field situations working alongside senior conservation staff, as well as health and safety training for their particular jobs. For Further Information Contact: Todd Casier—Financial Services Supervisor-Lower Thames Valley Conservation Authority 519-354-7310 Ext.222 info(altvca.ca www.ltvca.ca YOU. LU To download a Guide to Conservation Areas in Ontario please visit http://www.ontarioconservationareas.cal. -30- 100 Thames Street,Chatham, ON N7L2Y8 • www.ltvca.ca Phone:519-354-7310 • Fax:519-352-3435 - E-mail:admin @ltvca.ca � l West Elgin Arena Board Regular Session June 14 2016 This regular session of the West Elgin Arena Board was called to order at 9:30 am with the following members present: Ian Fleck,Joe Seman,Jim Hathaway and Recreation Superintendent Jeff Slater. Item#1 Disclosure of pecuniary Interest: None noted. Item#2 Delegations, None present, Item#3 Adoption of the Minutes: Moved By: Ian Fleck Seconded by:Jim Hathaway The West Elgin Arena Board hereby resolves that the minutes from May 10 2016 be approved as presented. CARRIED Item#4 Accounts and Financial Reports: Moved By:Joe Seman Seconded By Ian Fleck The West Elgin Arena Board resolves that the accounts in the amount of$ 13,096.40 be approved for payment. CARRIED. Item#5 Business Arising from the minutes: 1. Lighting Quotes:The Arena Superintendent presented two quotes for the supply and installation of the new lights over the ice surface: • 1)Green Apple: $ 18,486.80 incl HST • 2) Mars Electric:$ 18,204.30 Moved By:Jim Hathaway Seconded By:Joe Seman The West Elgin Arena Board hereby resolves that mars Electric install the new lights as previously described for the price of$ 18,204.30 including HST. CARRIED 2. WESC: Member Jim Hathaway indicated that the WESC would be using Wednesdays from 6:30 until 8:30,Saturdays from 9:30 until noon. Mr. Hathaway also indicated that the WESC would like to put their new logo on the sign at the arena,and asked if the old logo could be removed. The Arena Superintendent will look into this matter. Item#6 Business Arising from the Minutes: None noted. Item#7 New Business: None noted. Item#8 Adjournment: The West Elgin Arena Board hereby resolves that this session of the West Elgin Arena Board adjourn at this hour of 10:30 am and shall reconvene on August 9 2016 at the West Elgin Arena or at the call of the chair. CARRIED. C C W Lower Thames onservation Board of Directors Meeting A meeting of the Lower Thames Valley Conservation Authority's Board of Directors was held at the Administration Building of the Lower Thames Valley Conservation Authority commencing at 2:00 P.M.on Thursday,June 30, 2016. The following directors were in attendance: L. McKinlay, R. Doane, H. MacDonald, M.Smibert, D. McKillop,S.Caveney,J. Wolf and G. Bogart. 1. Call to Order 2. Adoption of Agenda 1. R. Doane—M.Smibert Moved that the agenda be adopted as circulated,with the inclusion of the Lake Erie North Shore Landowners Association (LENSLA)correspondence, CARRIED 2. D. McKillop—G. Bogart Moved that the members of the Lake Erie North Shore Landowners Association(LENSLA) be invited to the August meeting with delegation status to present to the Board of Directors,and that a notice be sent to the group inviting them to the upcoming Section 28 Regulation Policy public meetings. CARRIED 3. Disclosures of Conflict of Interest Mr.Stan Caveney noted that he had a conflict under Section 8.2)of the agenda as he had submitted an application under Section 28 for habitat work within a regulated area. No other conflicts were noted. 4. Approval of Minutes of Previous Meeting 3. D. McKillop—H. MacDonald Moved that the minutes of the Board of Directors Meeting on April 21, 2016 be approved. CARRIED 5. Business Arising From the Minutes None. 1 i 6. Presentations Mr.Jason Wintermute provided the Board of Directors with a Power Point Presentation on Phosphorus Reduction for the Thames River Watershed. Mr. Greg Van Every provided the Board of Directors with a PREZI Presentation of the tree planting and habitat program for the 2016 spring season. 7. Business for Approval 7.1) Appointment of Agent for Regulations Enforcement 4. M.Smibert—D. McKillop Moved that the Municipal Enforcement Unit be appointed to assist Authority staff in enforcement of Section 28(Development, Interference with Wetlands and Alteration to Shorelines and Watercourses Regulation)and Section 29(Conservation Areas) infractions of the Conservation Authorities Act on behalf of the Lower Thames Valley Conservation Authority on an as needed basis; And that assigned staff members from MEU be appointed as Provincial Offences Officers under Section 10, RSO 152/06 of the Conservation Authorities Act. CARRIED 7.2) Conservation Authorities Act Review 5. R. Doane—S. Caveney Moved that the LTVCA Board of Directors endorse the submission of Conservation Ontario as it relates to the Review of the Conservation Authorities Act;and that it seek the support of the member municipalities in making the recommended legislative,administrative and policy amendments to the Conservation Authorities program. CARRIED 7.3) Budget vs. Expenditures for the period ending May 31, 2016 6. G. Bogart—M.Smibert E oved that the Board of Directors receive the Budget vs. Expenditures report for the period ending May 31, 016. CARRIED 7.4) Ska-Nah-Doht Advisory Committee Recommendations--June 23,2016 The minutes of the Ska-Nah-Doht Advisory Committee were not available at the time of the meeting. 8. Business for Information 8.1) Water Management 8.2) Regulations and Planning 8.3) Conservation Areas 8.4) Conservation Services 8,5) Community Relations 8.6),Conservation Authority Education 8.7) Wheatley Two Creeks Association meeting minutes 8.8) GM's Report 8.9) Joint Health&Safety Committee meeting minutes 7. H. MacDonald—G. Bogart Moved that the Board of Directors receive the Business for Information reports. CARRIED 9. Correspondence 9.1) Correspondence from the Minister of Environment and Climate Change,congratulating the Conservation Authorities on the approval of all Source Protection Plans and encouraging their ongoing support in their implementation. 8. S. Caveney—D. McKillop Moved that correspondence item 9.1 be received for information. CARRIED 10. Other Business 10.1) August Meeting 9. H. McDonald—M.Smibert Moved that the Board of Directors hold the August 25 LTVCA Board meeting at the Delaware Nation at Moraviantown, at the invitation of the Band Chief Greg Peters,commencing at 2:00 pm;and that a tour be arranged prior to the meeting for those members and staff able to attend. CARRIED 10.2) Property Acquisition 10. G. Bogart—M.Smibert Moved that the Board of Directors authorize the Agreement of Purchase and Sale with Middle Road Farms Limited for Part Lots 1, 2 and 3, Concession 4,Geographic Township of Tilbury East,designated as Part 1, Plan 24R 9868, Municipality of Chatham-Kent in accordance with the Terms and Conditions of the agreement;and that the Board accepts the appraised value as submitted. CARRIED 10.3) Funding Mr. Randall Van Wagner provided a brief proposal to seek funding from the Canada 150 Federal Grant Program to the Board. Under this program, approval from the Board of Directors is required as apart of the funding submission process. i 11. H. MacDonald—M.Smibert Moved that the Board support an application for funding under the Canada 150 Fund for upgrades to the Lighthouse at Lighthouse Cove Conservation Area, as well as other p roperties within the LTVCA's holding. CARRIED 10.3) Court Case Update Mr.Jason Wintermute, at the request of board member Stan Caveney, provided the Board with a brief update of the status of the recent conviction for interference with a wetland within the Municipality of West Elgin. 11. Adjournment 12. G. Bogart—R. Doane Moved that the meeting be adjourned. CARRIED Linda McKinlay o arson Vice-Chair General Manager/Secretary-Treasurer