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01 - January 12, 2016 County Council Minutes COUNTY COUNCIL MINUTES Special Meeting Tuesday, January 12, 2016 The Elgin County Council met this day at the Administration Building at 2:00 p.m. with all members present. Warden Wiehle in the Chair. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. Moved by Councillor Currie Seconded by Councillor Wolfe THAT we do now move into Committee Of The Whole Council. - Carried. REPORTS 2016 Fiscal Outlook PowerPoint Chief Administrative Officer and Director of Financial Services The Chief Administrative Officer and Director of Financial Services presented a PowerPoint on the fiscal outlook for 2016, in advance of budget preparation. This included information from the Director of Community and Cultural Services regarding space requirements for the Museum and Archives. Moved by Councillor Mennill Seconded by Councillor Jones Director of Financial Services dated January 12, 2016 be received and filed. - Carried. Homes Foot Care Director of Homes and Seniors Services The director presented the report recommending that Council approve an agreement with a new -term care homes. Moved by Councillor Marr Seconded by Councillor Currie THAT Council authorize staff to sign the Foot Care Services agreement with Theresa Cundy for a one-year (1) term with option for renewal of an additional one-year (1) term; and; THAT the By-Law for fees and services be updated accordingly. - Carried. Provincial Offences Act (POA) Facilities Director of Financial Services and Supervisor Provincial Offences Administration The director presented the report requesting that in response to correspondence from the Ministry of the Attorney General (MAG), staff be permitted to enter into discussions and negotiations with MAG to lease Provincial Offences Act (POA) facilities at the Wellington Street Courthouse. Moved by Councillor Ens Seconded by Councillor Currie THAT staff be permitted to enter into discussions and negotiations with MAG to lease Provincial Offences Act (POA) facilities at the Wellington Street Courthouse; and, County Council 2 January 12, 2016 THAT a copy of the MAG response letter and a copy of the r office. - Carried. CORRESPONDENCE Items for Consideration 1) Rebecca McLean, Supervisor of Planning, London District Catholic School Board with Notice of Facility Partnership Opportunity at Assumption Catholic Elementary School, Aylmer and St. Catholic Elementary School, West Lorne. 2) Betsy McClure, Program Coordinator, Elgin Clean Water Program re: Funding for the Elgin Clean Water Program. The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor Marr Seconded by Councillor Martyn THAT Correspondence Item #1 be received and filed. - Carried. The following recommendations were adopted in regard to Correspondence Item #2: Moved by Councillor Marr Seconded by Councillor Jones THAT at the request of the Elgin Clean Water Board, Elgin County Council reconsider $20,000 in funding (previously allocated to budget) for the Elgin Clean Water Program. - Carried Moved by Councillor Marr Seconded by Councillor Martyn THAT $40,000 for the Elgin Clean Water Program be included for consideration in the 2016 composite budget. - Carried. OTHER BUSINESS Statements/Inquiries by Members None. Notice of Motion None. Matters of Urgency None. Closed Meeting Item Moved by Councillor Marr Seconded by Councillor Currie THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Municipal Act Section 239.2; (b) personal matters about an identifiable individual, including municipal or local board employees Confidential PowerPoint report from Director of Human Resources titled dated January 7, 2016. - Carried. County Council 3 January 12, 2016 Moved by Councillor Martyn Seconded by Councillor Mennill THAT we do now rise and report. - Carried. Moved by Councillor Currie Seconded by Councillor McWilliam THAT the Director of Human Resources be authorized and directed to implement the confidential performance management actions pertaining to the identifiable individual as discussed in confidential report dated January 7, 2016. - Carried. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Mennill Seconded by Councillor Currie THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY-LAW Moved by Councillor Wolfe Seconded by Councillor Jones THAT By-Law No. 16-01 -Law to Confirm Proceedings of the Municipal Council of The Corporation of the County of Elgin at the January 12, 2016 Meeting be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor McWilliam Seconded by Councillor Currie THAT we do now adjourn at 3:50 p.m. and meet again on January 26, 2016 at the County Administration Building Council Chambers at 9:00 a.m. - Carried. Mark McDonald, Bernie Wiehle, Chief Administrative Officer. Warden.