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02 - January 26, 2016 County Council Minutes COUNTY COUNCIL MINUTES Tuesday, January 26, 2016 The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present. Warden Wiehle in the Chair. ADOPTION OF MINUTES Moved by Councillor Mennill Seconded by Councillor Currie THAT the minutes of the meetings held on December 8 & 10, 2015 and January 12, 2016 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. DELEGATIONS Alzheimer Awareness Ms. Stacy Wraight, Public Education Coordinator, Alzheimer Society with a report about Awareness Month, the mission of the Alzheimer Society in Elgin St. Thomas, and the development of a dementia friendly community. Moved by Councillor Marr Seconded by Councillor Ens THAT the presentation titled from the Public Education Coordinator, Alzheimer Society, dated January 26, 2015 be received and filed. - Carried. Bayham Deployment Review and Recommendation Pauline Meunier, General Manager, Medavie EMS Elgin Ontario presented a report updating Council on progress being made to meet targeted response times in the Municipality of Bayham and is recommending several action items to further improve these times. Moved by Councillor Ens Seconded by Councillor Martyn THAT, in an effort to improve ambulance response times in the Municipality of Bayham and to bring them closer to the Elgin County standard response time of 17 minutes and 30 seconds, the following actions are recommended: 1) Commencing on or before July 1, 2016, staffing of the Emergency Response Unit be increased to 12 hours per day, five days per week (Monday to Friday); and, 2) That weekend staffing during peak periods (June to August) be introduced with 12 hour shifts; and, 3) That the Land Ambulance budget be adjusted accordingly, estimated at approximately $65,000 annually; and, 4) That this matter be reviewed 12 months following the implementation of the new hours. - Carried. County Council 2 January 26, 2016 Elgin Business Resource Centre Satellite Offices: Contract Renewal Mr. Kevin Jackson, General Manager of the Elgin Business Resource Centre presented a verbal report updating Council on the successes and activities of the Elgin Business Resource Centre satellite offices in Aylmer and Dutton in 2015, and is requesting that Council renew the funding contract for an additional three years. Moved by Councillor Currie Seconded by Councillor Mennill THAT the verbal presentation titled Business Resource Centre Satellite Offices: Contract from the General Manager of the Elgin Business Resource Centre, dated January 26, 2016 be received and filed. - Carried. Moved by Councillor Mennill Seconded by Councillor Wolfe THAT we do now move into Committee Of The Whole Council. - Carried. REPORTS Elgin Business Resource Centre Satellite Offices: Contract Renewal General Manager of Economic Development The general manager presented the report recommending that Council renew the funding contract with the Elgin Business Resource Centre to provide business counselling services out of satellite offices in Aylmer and Dutton for an additional three years and with an inflationary adjustment. Moved by Councillor McWilliam Seconded by Councillor Currie THAT the March 25, 2013, funding agreement between the County of Elgin and the Elgin Business Resource Centre be renewed for another three years at a $5,000 increase each year as described in the January 11, 2016 report. - Carried. Interest Free Loan Request for Belmont Library and Lease Revision Director of Community and Cultural Services The director presented the report recommending that Council consider a request from the Municipality of Central Elgin for a $100,000 interest-free loan from the County to support renovation costs to the Belmont Library. Moved by Councillor Jones Seconded by Councillor Ens THAT the County of Elgin enter into an agreement for a $100,000 interest-free loan re- payable to the Municipality of Central Elgin within ten years in support of renovation costs for Belmont Library according to the terms of the Branch Construction and subject to review by the County Solicitor; and, THAT the County Solicitor be authorized to amend the lease between the County of Elgin and the Municipality of Central Elgin to incorporate 3,199 square feet of assignable space for library use in the premises known as Belmont Library for the period February 1, 2016 to December 31, 2022. - Carried. County Council 3 January 26, 2016 Change of Standing Representation on Elgin County Museum Advisory Committee Director of Community and Cultural Services The director presented the report recommending that Council replace a representative from the IODE with a representative from the agricultural community on the Elgin County Museum Advisory Committee. Moved by Councillor Marr Seconded by Councillor McWilliam THAT By-Law No. 05-44, as amended, a By-Law to Provide for the Operation of the Elgin County be repealed and all amendments thereto in favour of consolidating said amendment in a comprehensive by-law which also modifies the standing representation on the Elgin County Museum Advisory Committee from one appointee on behalf of Elgin - St. Thomas chapters of IODE to one appointee on behalf of the agricultural community in Elgin County. - Carried. 2015 Out-Of-Province Travel Director of Community and Cultural Services The director presented the report summarizing out-of-province travel of staff and Councillors in 2015. There were no out-of-province meetings or conventions in 2015. Moved by Councillor Currie Seconded by Councillor Mennill THAT the report titled Out-of-Province from the Director of Community and Cultural Services, dated January 14, 2016 be received and filed. - Carried. Honorarium for Council Citizen Appointee to Green Lane Public Liaison Committee (PLC) Chief Administrative Officer The Chief Administrative Officer presented the report recommending that Council approve an honorarium for the Green Lane Landfill Public Liaison Committee Appointee. Moved by Councillor Wolfe Seconded by Councillor Marr THAT the appointee to the Green Lane Landfill Public Liaison Committee be granted a yearly honorarium, commencing in 2015, of $250 and said honorarium be allocated from the Engineering Services budget. - Carried. Traffic Control Signals Servicing Agreement Deputy Director of Engineering Services The Director of Engineering Services presented the report recommending that Council enter into an agreement with Guild Electric Limited to service all electrical control devices from 2016 to 2018. Moved by Councillor Marr Seconded by Councillor Currie THAT the County of Elgin enter into an agreement with Guild Electric Limited to service all electrical traffic control devices for the period of January 1, 2016 to December 31, 2018; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contract. - Carried. County Council 4 January 26, 2016 CORRESPONDENCE Items for Consideration 1. 2016 Deputy Warden Rotation Schedule for review. 2. John Bolognone, City Clerk, The Corporation of the City of Kingston requesting endorsement of resolution to encourage the provincial and federal governments to work together to consider, investigate and develop a Basic Income Guarantee for all Canadians. The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor Mennill Seconded by Councillor Ens THAT Elgin County Council approve the Deputy Warden Schedule for 2016. - Carried. The following recommendation was adopted in regard to Correspondence Item #2: Moved by Councillor Marr Seconded by Councillor Currie THAT Correspondence Item #2 be received and filed. - Carried. Items for Information (Consent Agenda) 1. St. Thomas Elgin General Hospital Foundation Staff & Board of Directors thanking Council for support and generosity. 2. Barbara Finlay, Acting Ombudsman, Ombudsman Ontario with information relating to the 3. April Schulze, Ombudsman, ADR Chambers Banking Ombuds Office advising of available Ombudsman Services, particularly dispute resolution. 4. Jon Hindley, Corporate Administrative and Accessibility Clerk, City of St. Thomas advising . 5. Ken Loveland, CAO/Clerk, Township of Southwold with resolution approving the County Treasurer taking the lead role in managing the consulting firms during the property tax assessment appeal process. 6. Glanworth Road Overpass: a) Dianne Wilson, Deputy Clerk, Municipality of Central Elgin with resolution of support. b) Hon. Jeff Leal, Minister of Agriculture, Food and Rural Affairs with response. 7. Joel Locklin, Manager, Program Operations, Ministry of Agriculture, Food and Rural Affairs stating that the Second Intake of the Building Canada Fund Small Communities Fund 8. Irwin Glasberg, Assistant Deputy Attorney General, Ministry of the Attorney General announcing that through the public consultation the ministry has decided to improve the existing system for resolving Provincial Offences Act charges. 9. Bill Bilton, Councillor, Township of Dawn-Euphemia & ROMA Zone 1 Representative encouraging attendance at the 2016 ROMA/OGRA Combined Conference. 10. Shelley Fleming, Library Supervisor, Press release advising of a $9000.00 donation from Mrs. Mary Long to Dutton Library County Council 5 January 26, 2016 The following recommendation was adopted in regard to Correspondence Item #7: Moved by Councillor McWilliam Seconded by Councillor Marr THAT The Corporation of the County of Elgin send a letter to MPP Jeff Yurek voicing concerns about the funding criteria used to arrive at Building Canada Fund Small Communities Fund approvals. - Carried. Moved by Councillor Jones Seconded by Councillor Martyn THAT Correspondence Items #1 10, less 7, be received and filed. - Carried. OTHER BUSINESS Statements/Inquiries by Members None. Notice of Motion None. Matters of Urgency None. Closed Meeting Item Moved by Councillor Martyn Seconded by Councillor Currie THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Municipal Act Section 239.2; (a) the security of the property of the municipality or local board Alzheimer Society Lease. - Carried. Moved by Councillor Mennill Seconded by Councillor Wolfe THAT we do now rise and report. - Carried. Moved by Councillor Currie Seconded by Councillor Wolfe THAT the Warden and Chief Administrative Officer be authorized and directed to sign a two year lease agreement with the Alzheimer Society of Elgin-St. Thomas for Rooms #229, 232, 237-1, and 344; and, THAT the lease start on May 1, 2016 for a lease rate of $15.55 per square foot for year one, ($18,026.50 annual payment), plus the HST, and $15.90 per square foot ($18,491.70 annual payment), plus the HST for year two; and the lease rate for Room #344 remain constant at $300.00 annual payment. - Carried. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Jones Seconded by Councillor Currie THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. County Council 6 January 26, 2016 BY-LAWS Moved by Councillor Ens Seconded by Councillor Marr THAT By-Law No. 16-02 Being a By-Law to Authorize the Warden and the Treasurer to Borrow up to the Sum of Fifteen Million Dollars be read a first, second and third time and finally passed. - Carried. Moved by Councillor Martyn Seconded by Councillor Currie THAT By-Law No. 16-03 Being a By-Law to Provide for the Operation of the Elgin County Museum and to Repeal By-Laws 05-44, 09-40, and 11-13 be read a first, second and third time and finally passed. - Carried. Moved by Councillor Wolfe Seconded by Councillor Jones THAT By-Law No. 16-04 a By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the January 26, 2016 be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor McWilliam Seconded by Councillor Martyn THAT we do now adjourn at 10:23 a.m. and meet again on February 9, 2016 at the County Administration Building Council Chambers at 9:00 a.m. - Carried. ___________ Mark G. McDonald, Bernie Wiehle Chief Administrative Officer. Warden.