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05 - March 22, 2016 County Council Minutes COUNTY COUNCIL MINUTES Tuesday, March 22, 2016 The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present. Warden Wiehle in the Chair. ADOPTION OF MINUTES Moved by Councillor Currie Seconded by Councillor Mennill THAT the minutes of the meeting held on March 8, 2016 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. DELEGATION Healthy Kids Community Challenge - Community Leaders Cabinet (CLC) Terms of Reference and Call to Action St. Thomas Mayor Jackson with a presentation discussing the Healthy Kids Community Challenge, the Community Leaders Cabinet Terms of Reference, and the Call to Action. The Mayor spoke about the actions to reduce poverty, and provide access to recreation and affordable housing and asked that Brian Masschaele, Director of Community and Cultural Services be appointed as the representative in the Cabinet. Moved by Councillor Martyn Seconded by Councillor Marr THAT Brian Masschaele be appointed as Elgin County representative on the Community Leaders Cabinet, and authorized to sign the Call to Action on behalf of Council. - Carried. Moved by Councillor Wolfe Seconded by Councillor Jones THAT we do now move into Committee Of The Whole Council. - Carried. REPORTS Business Retention and Expansion: 2015 Review Survey Business Development Coordinator The coordinator presented the report outlining the results of a follow-up business retention and expansion survey conducted by the Economic Development department in 2015. Moved by Councillor Ens Seconded by Councillor Currie THAT the report titled Retention and Expansion: 2015 Review from the Business Development Coordinator, dated March 1, 2016 be received and filed. - Carried. County Council 2 March 22, 2016 Elgincentives CIP: Current Status General Manager of Economic Development The general manager presented the report updating Council on the successes of the Elgincentives Community Improvement Plan and requested that Council move to advance $100,000 in funding to accommodate additional applications received in 2016. Moved by Councillor McWilliam Seconded by Councillor Currie THAT Option 2, to advance up to $100,000 from the ten year allocation to accommodate additional Elgincentives applications in 2016, as described in the March 7, 2016 report be implemented by Economic Development staff. - Carried. Port Stanley Tourism Kiosk General Manager of Economic Development The general manager presented the report requesting that Council approve a lease with the Port Stanley Festival Theatre to house a tourism kiosk until 2018. Moved by Councillor Marr Seconded by Councillor McWilliam THAT the Chief Administrative Officer be directed to sign the lease agreement for the purposes of a Tourism Kiosk, between the County of Elgin and the Port Stanley Festival Theatre from May 1, 2016 to April 30, 2018, at a cost of $250 per month plus HST as described in the March 7, 2016 report. - Carried. Elgin County Council Student Day Director of Community and Cultural Services The director presented the report seeking direction regarding holding an Elgin County Student Day in April, 2016. Moved by Councillor Marr Seconded by Councillor Martyn THAT Elgin County Council host a Student Day on May 10, 2016. - Carried. Human Resources Policy 8.70 AmendmentsDirector of Human Resources The director presented the report recommending that Council approve amendments to Human Resources Policy 8.70 dealing with health and safety for contractors and subcontractors. Moved by Councillor Currie Seconded by Councillor Mennill THAT County Council approve and adopt the attached corresponding policy changes Human Resources Policy Number 8.70), as soon as practicable. - Carried. 2016 Non-Union CompensationDirector of Human Resources The director presented the report recommending that Council approve a wage increase of 1.9% for non-union staff. County Council 3 March 22, 2016 Moved by Councillor Jones Seconded by Councillor Mennill THAT the Council approve a non-union economic adjustment of 1.9% effective on the first full pay period of 2016; and, THAT the necessary by-law be prepared. - Carried. Homes - 2015/2016 Late Career Nurse InitiativeDirector of Homes and Seniors Services The director presented the report recommending that Council accept funding from the Ministry of Health and Long-Term Care for late career nursing initiatives. Moved by Councillor Martyn Seconded by Councillor Ens THAT Council accept the 2015-2016 Late Career Nursing Initiative funding from the Ministry of Health and Long-Term Care. - Carried. Homes - Long-Term Care Homes Quality Improvement Plan (QIP)Director of Homes and Seniors Services The director presented the report recommending that Council authorize staff to submit the 2015-2016 Quality Improvement Plan by April 1, 2016 as required by the Local Health Integration Network. Moved by Councillor Currie Seconded by Councillor Wolfe THAT Council authorize staff to submit the 2015-2016 Quality Improvement Plan progress report to the Southwest Local Health Integrated Network by April 1, 2016; and; THAT Council authorize staff to submit the 2016-2017 Quality Improvement Plan to the Southwest Local Health Integrated Network by April 1, 2016. - Carried. 2015 County Road Maintenance Expenditures Deputy Director of Engineering Services The Director of Engineering Services presented the report summarizing County Road maintenance expenditures as reported by the municipalities for the 2015 calendar year. Moved by Councillor Jones Seconded by Councillor Mennill THAT this report titled County Road Maintenance from the Deputy Director of Engineering Services, dated March 7, 2016 be received and filed. - Carried. CORRESPONDENCE Items for Consideration 1. Nancie Irving, Clerk, Town of Aylmer with a resolution requesting the County of Elgin provide Weed Inspector services for the Town of Aylmer. County Council 4 March 22, 2016 2. Laura Elliott, Director of Education, Thames Valley District School Board informing Council that municipalities will be invited to their school board annual meetings and proposing an additional joint meeting be held this spring with the London District Catholic School Board and Thames Valley District School Board to focus on strategic priorities. The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor Marr Seconded by Councillor Currie THAT the Corporation of the County of Elgin continue to provide weed inspector services to the Town of Aylmer. - Carried. The following recommendation was adopted in regard to Correspondence Item #2: Moved by Councillor Wolfe Seconded by Councillor Mennill THAT Correspondence Item #2 be received and filed. - Carried. Council directed staff to accept and arrange a meeting with the Thames Valley District School Board and the London District Catholic School Board and suggested (subject to confirmation) May 27, 2016 at 9:00 a.m. at the County Administration Building. Items for Information (Consent Agenda) 1. Hicks Morley, Human Resources Law and Advocacy with article titled Introduces Legislation Creating Statutory Presumption of Work - Relatedness for First Responders Diagnosed with 2. Lloyd Perrin, Director of Physical Services, Municipality of Central Elgin with Notice of Study Completion, Port Stanley Area Sanitary Servicing, Municipal Class Environment Assessment. 3. AMO Communications with AMO Policy Update titled Announces Updated Long-Term Affordable Housing 4. Alzheimer Society Elgin - St. Thomas with information on the Walk for to be held on Saturday, May 28, 2016 at Pinafore Park, St. Thomas. Moved by Councillor Martyn Seconded by Councillor Currie THAT Correspondence Items #1 4 be received and filed. - Carried. OTHER BUSINESS Councillor Wolfe announced that Springfield Public School is collecting batteries in a province- wide competition and are now in second place. The competition ends mid-April. Any extra batteries can be donated to the school. Councillor Marr mentioned that the - signs at the intersection of County Road 45 and Sunset Road are not working properly. The Director of Engineering Services will investigate the issue. Statements/Inquiries by Members None. County Council 5 March 22, 2016 Notice of Motion None. Matters of Urgency None Closed Meeting Items Moved by Councillor Wolfe Seconded by Councillor Marr THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Municipal Act Section 239.2; (a) two items: the security of the property of the municipality or local board - Clinical Associates - Lease Extension; and Scott D. Avery Ltd. - Lease Extension. - Carried. Moved by Councillor Martyn Seconded by Councillor Marr THAT we do now rise and report. - Carried. Moved by Councillor Currie Seconded by Councillor Ens THAT the Warden and Chief Administrative Officer be authorized and directed to sign a lease agreement with Clinical Associates for Room #345; and, THAT the lease commence on May 1, 2016 for a lease rate of $15.80 per square foot ($7,979.00 annually), plus the HST; and, THAT the Warden and Chief Administrative Officer be authorized and directed to sign a lease agreement with Scott D. Avery Ltd. for Room #223; and, THAT the lease start on May 1, 2016 for a lease rate of $15.80 per square foot for year one ($3,792.00 annual payment), plus the HST; and $16.10 per square foot for year two ($3,876.00 annual payment), plus the HST. - Carried. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Mennill Seconded by Councillor Currie THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY-LAW Moved by Councillor Wolfe Seconded by Councillor Currie THAT By-Law No. 16-09 -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the March 22 and third time and finally passed. - Carried. County Council 6 March 22, 2016 ADJOURNMENT Moved by Councillor McWilliam Seconded by Councillor Ens THAT we do now adjourn at 10:20 a.m. and meet again on April 12, 2016 at the County Administration Building Council Chambers at 9:00 a.m. - Carried. ___________________________ Mark McDonald, Bernie Wiehle, Chief Administrative Officer. Warden.