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06 - April 12, 2016 County Council Minutes COUNTY COUNCIL MINUTES Tuesday, April 12, 2016 The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present. Warden Wiehle in the Chair. ADOPTION OF MINUTES Moved by Councillor Jones Seconded by Councillor Wolfe THAT the minutes of the meeting held on March 22, 2016 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. DELEGATION VON Services Julie Simpson, Fund Development Coordinator and Jill Ouimette, Care and Services Manager of VON Middlesex-Elgin Community Corporation with a video and PowerPoint presentation outlining the various support services and usage statistics in Elgin County. Moved by Councillor Wolfe Seconded by Councillor Ens THAT the PowerPoint presentation titled from the Fund Development Coordinator and the Care and Services Manager of VON Middlesex-Elgin Community Corporation be received and filed. - Carried. Delivering the 2016 Assessment Update Amanda Macdougall, Regional Manager, Municipal & Stakeholder Relations MPAC with a PowerPoint presentation updating Council on the 2016 Assessment, the updated assessment notice, a new information website (www.aboutmyproperty.ca), and a Municipal Connect tool that allows municipal staff to look at preliminary assessment numbers. Moved by Councillor Marr Seconded by Councillor Ens THAT the PowerPoint presentation titled Delivering the 2016 Assessment Update from the Regional Manager of Municipal Stakeholder Relations MPAC, dated April 12, 2016, be received and filed. - Carried. 2015 Year in Review - Childrens Services Division Elizabeth Sebestyen, Acting Director of St. Thomas-Elgin Ontario Works and Irma Pedersen, Services Supervisor with a PowerPoint presentation updating Council on the organizations activities in 2015 and its objectives for 2016. Moved by Councillor Martyn Seconded by Councillor Mennill THAT the PowerPoint presentation titled 2015 Year In Review Services Division from the Acting Director of St. Thomas-Elgin Ontario Works and the Services Supervisor, dated April 12, 2016 be received and filed. - Carried. County Council 2 April 12, 2016 Medavie EMS Elgin Ontario 2015 Annual Report Pauline Meunier, General Manager of Medavie EMS Elgin Ontario with a PowerPoint presentation about activities in 2015. The presentation included call volumes, response times, and plans for 2016. Moved by Councillor Wolfe Seconded by Councillor Jones THAT the PowerPoint presentation titled Medavie EMS Elgin Ontario 2015 Annual Report from the General Manager of Medavie EMS Elgin Ontario be received and filed. - Carried. Council recessed at 9:58 a.m. and reconvened at 10:12 a.m. Moved by Councillor Wolfe Seconded by Councillor Currie THAT we do now move into Committee Of The Whole Council. - Carried. REPORTS Award of Tenders Cold In-Place Recycling with Expanded Asphalt Material, Hot Mix Asphalt Paving, Microsurfacing, Granular Shouldering, Culvert Sliplining and Lewis Drain Culvert Replacement Deputy Director of Engineering Services The Deputy Director presented the report recommending that Council award the tenders for the six aforementioned projects. Moved by Councillor Jones Seconded by Councillor Mennill THAT Roto-Mill Inc. be selected for the Cold In-Place Recycling with Expanded Asphalt Material (CIREAM) Tender, Contract No. 6200-16 at a total price of $1,132,675.00, inclusive of a $50,000 contingency allowance and exclusive of H.S.T.; and, THAT Walmsley Bros. Ltd. be selected for the Hot Mix Asphalt Tender, Contract No. 6220-16 at a total price of $2,455,244.00, inclusive of a $50,000 contingency allowance and exclusive of H.S.T.; and, THAT Duncor Enterprises Inc. be selected for the Microsurfacing (Type 3) Tender, Contract No. 6250-16 at a total price of $499,680.70, inclusive of a $25,000 contingency allowance and exclusive of H.S.T.; and, THAT Armstrong Paving & Materials Group Ltd. be selected for the Granular A Shouldering Tender, Contract No. 6250-16B at a total price of $142,181.00, exclusive of H.S.T.; and, THAT Birnam Excavating Ltd. be selected for the Culvert Sliplining and Culvert Replacement Tender, Contract No. 6290-16-04 at a total price of $260,058.04, exclusive of H.S.T.; and, THAT Aar-Con Excavating be selected for the Lewis Drain Culvert Replacement Tender, Contract No. 6290-16-02 at a total price of $170,270.00, inclusive of a $15,000 contingency allowance and exclusive of H.S.T.; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contracts. - Carried. County Council 3 April 12, 2016 No-Parking By-Law - Revised Deputy Director of Engineering Services The deputy director presented the report recommending that Council adopt the revised No-Parking By-Law. The By-Law has been revised to ensure its accuracy and that wording is clear and consistent. Moved by Councillor Currie Seconded by Councillor Ens THAT the No Parking By-Law (By-Law No. 15-12) be rescinded; and, THAT the attached No Parking By-Law (By-Law No. 16-11) be adopted; and, THAT the OPP be provided with a copy of the revised by-law. - Carried. Transfer of Wonderland Road to the County of Elgin Director of Engineering Services The director presented the report informing Council of the Township of request to transfer Wonderland Road to the County of Elgin and requesting permission to investigate the matter further. Moved by Councillor Jones Seconded by Councillor Marr THAT the report titled of Wonderland Road to the County of from the Director of Engineering Services, dated March 21, 2016 be received and filed; and; THAT County staff provide a more comprehensive report to Council indicating the implications of the transfer to the County of Elgin. - Carried. Proposed New Facility for Shedden Library - Progress Report Director of Community and Cultural Services The director presented the report updating Council on the progress to-date of a new facility for the Shedden Library. Moved by Councillor Jones Seconded by Councillor Martyn THAT the report titled New Facility for Shedden Library Progress from the Director of Community and Cultural Services, dated March 30, 2016 be received and filed. - Carried. Draft Plan Approval of Subdivision Owner: Abraham and Emma Peters - Country View Estates Phase 2Manager of Planning The manager presented the report providing Council with information required to grant draft plan approval to Plan of Subdivision (Country View Estates Phase 2) in the Municipality of Bayham. Moved by Councillor Ens Seconded by Councillor Wolfe THAT the Council of the Corporation of the County of Elgin grants draft plan approval to Abraham and Emma Draft Plan of Subdivision (Country View Estates Phase 2) in the Municipality of Bayham (North Hall) File No. 34T-BA1501; and, THAT staff be directed to provide notice of this decision, subject to the conditions for final approval, in accordance with the Planning Act. - Carried. County Council 4 April 12, 2016 Revised Public Health Budget for 2016 - ImplicationsChief Administrative Officer The Chief Administrative Officer presented the report seeking direction on how to proceed with payments to Elgin St. Thomas Public Health in light of its revised budget numbers. Moved by Councillor Mennill Seconded by Councillor Marr THAT staff be directed to implement Option One of the report titled Public Health Budget for 2016 from the Chief Administrative Officer, dated March 17, 2016. - Carried. CORRESPONDENCE Items for Consideration 1. Theresa Levschuk, Executive Assistant to the Director, Thames Valley District School Board, with available dates for County Council to meet with Thames Valley District School Board and London District Catholic School Board. 2. Township of Malahide with resolution requesting reinstatement of program funding sufficient to provide transportation to any student that requires such transportation to participate in the (Addendum Item) East Elgin Secondary School Co-Operative Education Program. The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor Currie Seconded by Councillor Marr THAT Elgin County Councillors meet with the Thames Valley District School Board and the London District Catholic School Board on June 29, 2016. - Carried. The following recommendation was adopted in regard to Correspondence Item #2: Moved by Councillor Wolfe Seconded by Councillor Currie THAT the Corporation of the County of Elgin support the resolution from the Township of Malahide requesting that East Elgin Secondary School reinstate program funding to provide transportation to any student who requires such transportation to participate in the Co-Operative Education Program. - Carried. Items for Information (Consent Agenda) 1. Jennifer Goodine, Executive Director, Canadian Association of Municipal Administrators 2. International Plowing Match Legacy Agricultural Scholarship Poster. 3. Dan Mathieson, Mayor, City of Stratford and Stratford City Council with invitation to a rd , 2016 at the Festival Theatre. 4. Linda Long, Executive Director, Quad County Support Services thanking Council for 2016 grant. 5. Dianne Wilson, Deputy Clerk, Municipality of Central Elgin with resolution endorsing Environmental Compliance Application Approvals correspondence sent to the Minister of the Environment and Climate Change from the County of Elgin. County Council 5 April 12, 2016 Moved by Councillor Jones Seconded by Councillor Martyn THAT Correspondence Items #1 5 be received and filed. - Carried. OTHER BUSINESS Statements/Inquiries by Members Councillor McWilliam made comment regarding the on-going wind turbine situation in Dutton- Dunwich. Councillor Martyn inquired about the recycling practices of the Elgin County Administration Building. The Director of Engineering Services will circulate this information to Council. Councillor Mennill inquired about funding for the Terrace Lodge rebuild. The Chief Administrative Officer informed him that the County has not yet received word from the province regarding this funding but that the Countys application for provincial funding has been accepted as complete. Notice of Motion None. Matters of Urgency None Closed Meeting Items None. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Wolfe Seconded by Councillor Marr THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY-LAWS Moved by Councillor Mennill Seconded by Councillor Jones THAT By-Law 16--Law to Establish a Pay Schedule for Employees Covered by the Job Evaluation S - Carried. Moved by Councillor Currie Seconded by Councillor Martyn THAT By-Law 16--Law for the Regulation of Traffic and to Rescind By-Law 15- - Carried. Moved by Councillor Currie Seconded by Councillor Wolfe THAT By-Law No. 16--Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the April 12 third time and finally passed. - Carried. County Council 6 April 12, 2016 ADJOURNMENT Moved by Councillor McWilliam Seconded by Councillor Marr THAT we do now adjourn at 11:07 a.m. and meet again on May 10, 2016 at the County Administration Building Council Chambers at 9:00 a.m. - Carried. ___________________________ Mark McDonald, Bernie Wiehle, Chief Administrative Officer. Warden.