07 - May 10, 2016 County Council Minutes
COUNTY COUNCIL MINUTES
Tuesday, May 10, 2016
The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all
members present.
Warden Wiehle in the Chair.
The Councillors recognized Student Day and introduced the students present at the meeting.
ADOPTION OF MINUTES
Moved by Councillor Mennill
Seconded by Councillor Jones
THAT the minutes of the meeting held on April 12, 2016 be adopted.
- Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
None.
DELEGATION
2016 Anniversary Celebrations
Brent Smith, Membership Chairman for the Elgin Regiment Association with a presentation
regarding the 2016 Anniversary Celebrations happening June 24-26, 2016. The Curator of the
Elgin County Museum spoke about Elgin contributions to this event.
Moved by Councillor Currie
Seconded by Councillor Marr
THAT the presentation titled 2016 Anniversary Celebrations from the Membership Chairman
for the Elgin Regiment be received and filed.
- Carried.
Moved by Councillor Wolfe
Seconded by Councillor Martyn
THAT we do now move into Committee Of The Whole Council.
- Carried.
REPORTS
Elgin County Archives - Change of Public Service Hours Manager of Archives
The manager presented the report requesting that Council approve a change in the public
services hours of the Elgin County Archives to include Mondays. This will not require any
changes to the current Archives staffing level.
Moved by Councillor Martyn
Seconded by Councillor Jones
THAT the reference room for the Elgin County Archives be open to the public without
appointment from Monday to Friday, 10:00 a.m. to 4:00 p.m. effective immediately.
- Carried.
County Council 2 May 10, 2016
Elgin County Archives - Recent Acquisitions, Projects and Activities - December 2015 -
May 2016 Manager of Archives
The manager presented the report outlining the acquisitions, projects, and activities of the Elgin
County Archives between December 2015 and May 2016. This included the recent acquisition
of the Boxall Tweedsmuir histories, Engineering Services records, the Harley Lashbrook
Collection documenting West Elgin history, and a time capsule corner stone from Alma College.
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Other projects included the 91 Battalion 100 anniversary, and the digitization of the Talbot
Maps.
Moved by Councillor Mennill
Seconded by Councillor Currie
THAT the report titled County Archives Recent Acquisitions, Projects and Activities
December 2015 to May 2016 dated April 18, 2016 from the Manager of Archives be received
and filed.
- Carried.
Elgin County Library - Recent Programs, Partnerships and Activities - November 2015 -
April 2016 Manager of Library Programming and Community Development
The manager presented the report which gave an update on the programs, partnerships, and
activities of the Elgin County Library between November 2015 and April 2016. Highlights
included the Books 2 Go Program, IT Youth Interns, March Break Programs, and National
Canadian Film Day.
Moved by Councillor Marr
Seconded by Councillor Wolfe
THAT the report titled County Library - Recent Programs, Partnerships and Activities -
November 2015 to April 2016 from the Manager of Library Programming and Community
Development dated April 26, 2016 be received and filed.
- Carried.
CCAC Data Sharing Agreements Authorization Director of Community and Cultural
Services
The director presented the report recommending that Council approve the network services and
data sharing agreements with the Ontario Association of Community Care Access Centres.
Moved by Councillor Marr
Seconded by Councillor Mennill
THAT the Chief Administrative Officer be authorized to execute network services and data
sharing agreements with the Ontario Association of Community Care Access Centres subject to
final review by the County Solicitor for the purposes of sharing electronic health information
under the County of jurisdiction as a health information custodian; and,
THAT the Director of Community and Cultural Services be listed as the Privacy Officer for the
purposes of these agreements.
- Carried.
Final Approval for a Plan of Subdivision, Donwest Construction Ltd., Sunset Bluffs, File
No. 34TCE1501 Manager of Planning
The manager presented the report advising County Council that final approval was given for a
plan of subdivision in the Village of Port Stanley on April 25, 2016.
County Council 3 May 10, 2016
Moved by Councillor Marr
Seconded by Councillor Martyn
THAT the report titled Approval for a Plan of Subdivision, Donwest Construction Ltd.,
Sunset from the Manager of Planning dated April 25, 2016 be received and filed.
- Carried.
Approval for Official Plan Amendment No. 16, (Town of Aylmer), Malcom Ross, Shire
Consulting, File No. AY-OPA16-16Manager of Planning
The manager presented the report providing Council with the information required to consider
granting approval to the above mentioned Official Plan Amendment.
Moved by Councillor Currie
Seconded by Councillor Jones
THAT the Council of the Corporation of the County of Elgin gives approval to Official Plan
Amendment No. 16 to the Town of Aylmer Official Plan, File No. AY-OPA16-16; and,
THAT staff are directed to provide notice of this decision in accordance with the Planning Act.
- Carried.
Council took a short recess and reconvened at 10:35 a.m.
Annual Programs and Therapy Policy and Procedure Review and RevisionsManager of
Programs and Therapy Services
The Director of Homes and Seniors Services presented the report seeking approval
for revisions to the Programs and Therapy Policy and Procedure Manual.
Moved by Councillor Martyn
Seconded by Councillor Currie
THAT the revisions to the Programs and Therapy Policy and Procedure Manual as outlined in
the report titled Programs and Therapy Policy and Procedure Review and
from the Manager of Programs and Therapy Services dated April 30, 2016 be hereby approved.
- Carried.
Homes - Adult Day Program Multi-Sector Accountability Agreement (MSAA) Amendment
- Terrace Lodge Director of Homes and Seniors Services
The director presented the report recommending that Council authorize staff to sign the
amended Multi-Sector Accountability Agreement (MSAA) for 2016-17.
Moved by Councillor Wolfe
Seconded by Councillor Ens
THAT Council authorize staff to sign the amended Multi-Sector Accountability Agreement
(MSAA) for 2016-17.
- Carried.
Ministry of Health and Long-Term Care VisitDirector of Homes and Seniors Services
The director presented the report informing Council of a site visit conducted by the Ministry of
Health and Long-Term Care (MOHLTC) following up with the Critical Incident System (CIS)
report.
County Council 4 May 10, 2016
Moved by Councillor Jones
Seconded by Councillor Mennill
THAT the report titled, of Health and Long-Term Care from the Director of
Homes and Seniors Services dated April 30, 2016 be received and filed.
- Carried.
Homes - Administration Policy Manual Review and Revisions 2016Director of Homes
and Seniors Services
The director presented the report seeking Council approval of revisions to the Administration
Policy and Procedure Manual.
Moved by Councillor Martyn
Seconded by Councillor Marr
THAT the revisions to the Administration Policy and Procedure Manual as outlined in the report
titled Policy Manual Review and Revisions dated April 30, 2016 be
hereby approved.
- Carried.
2016 First Quarter Budget PerformanceDirector of Financial Services
The director presented the budget comparison for the County of Elgin through March 2016 with
a year-to-date performance of $28,000 favourable.
Moved by Councillor Currie
Seconded by Councillor Wolfe
THAT the report titled First Quarter Budget from the Director of Financial
Services dated May 5, 2016 be received and filed.
- Carried.
Quarterly Information Report - Contract Awards January 1, 2016 to March 31, 2016
Purchasing Coordinator
The coordinator presented the report outlining contracts awarded between January and March
2016 that exceeded $15,000.
Moved by Councillor Mennill
Seconded by Councillor Currie
THAT the report titled Information Report - Contract Awards, January 1, 2016
to March 31, from the Purchasing Coordinator dated April 25, 2016 be received and filed.
- Carried.
Tender Results for Miller Road (County Road 15) ReconstructionDeputy Director of
Engineering Services
The deputy director presented the report seeking approval to award the contract for
construction of Miller Road (County Road 15) to Clarke Construction Inc.
Moved by Councillor McWilliam
Seconded by Councillor Currie
THAT Clarke Construction Inc. be selected for the Miller Road (County Road 15) Reconstruction
Project, Contract No. 6090-15-06 at a total price of $2,463,000 exclusive of H.S.T.; and,
THAT approval be conditional upon receipt of confirmation from the Municipality of Dutton
Dunwich that they concur with the award of this contract to Clarke Construction Inc.; and,
County Council 5 May 10, 2016
THAT the Warden and Chief Administrative Officer be authorized to sign the contract.
- Carried.
County Road #55 - Boundary Road AgreementDeputy Director of Engineering Services
The deputy director presented the report informing Council that Norfolk County and Elgin
County have agreed in principle to a new boundary road agreement for County Road #55 and
asking them to approve the agreement subject to the Municipality of concurrence.
Moved by Councillor Jones
Seconded by Councillor Ens
THAT the report titled County Road #55 - Boundary Road Agreement be circulated to the
Municipality of Bayham for its concurrence; and,
THAT upon concurrence from the Municipality of Bayham, the County Solicitor be directed to
prepare a revised boundary road agreement and deliver the draft agreement to Norfolk County
for its review.
- Carried.
Elgin County Tourism VideoMarketing and Communications Coordinator
The coordinator presented the new Elgin County Tourism promotional video.
Moved by Councillor Currie
Seconded by Councillor Wolfe
THAT the report titled County Tourism from the Marketing and Communications
Coordinator and the Tourism Services Coordinator dated April 20, 2016 be received and filed.
- Carried.
CORRESPONDENCE
Items for Consideration
1. Township of North Stormont seeking support for their resolution requesting the Ontario
Energy Board expand natural gas services to Eastern Ontario rural areas.
2. Mayor Conrad Lamadeleine, Village of Casselman, requesting the Ontario Government
change the ARL (Annual Repayment Limit) formula and Municipal Act in order for Ontario
to prosper.
3. Mayor Cameron McWilliam, Municipality of Dutton Dunwich, with a resolution seeking
support for change in the requirements for the awarding of Wind Project contracts.
4. Mayor Evonne Delegarde, Municipality of South Dundas, with a resolution requesting that
the Government of Ontario reconsider the suspension of the integration of the Rural
Economic Development Program into the Jobs and Prosperity Fund.
5. Support Resolutions for correspondence from Laurie Scott, MPP, Haliburton-Kawartha
Lakes-Brock re: Municipal Resolution on Anti-Human Trafficking Task Force and Bill 158,
Saving the Girl Next Door Act, 2016
from;
a) Kari Stevenson, Acting Clerk/Planning Technician, Municipality of Trent Lakes
b) Pamela Fettes, Director, Legislative Services/Clerk, Township of Clearview
c) Kimberley Casselman, Town of Prescott
6. Alison Collard, Clerk, Township of Champlain, with a resolution seeking support for the
Green Energy Act
Province of Ontario to complete an extensive review of the in order to
provide affordable electricity.
7. Gary McNamara, AMO President, with a challenge to all municipal government to donate
to the Fort McMurray wildfire emergency situation.
County Council 6 May 10, 2016
8. Ontario Energy Board Notice to Union Gas Limited customers re: Public hearing for Case
EB-2016-0118 2015 Deferral Account Balances and 2015 Utility Earnings.
The following recommendation was adopted in regard to Correspondence Item #1:
Moved by Councillor Marr
Seconded by Councillor McWilliam
THAT the Corporation of the County of Elgin support the resolution from the Township of North
Stormont requesting that the Ontario Energy Board expand natural gas services to Eastern
Ontario rural areas and requests similar consideration for all of rural Ontario.
- Carried.
The following recommendation was adopted in regard to Correspondence Item #2:
Moved by Councillor Mennill
Seconded by Councillor Martyn
THAT Correspondence Item #2 be received and filed.
- Carried.
The following recommendation was adopted in regard to Correspondence Item #3:
Moved by Councillor Jones
Seconded by Councillor Currie
THAT the Corporation of the County of Elgin support the resolution from the Municipality of
Dutton Dunwich calling for a change in the requirements for the awarding of Wind Project
contracts.
- Carried.
The following recommendation was adopted in regard to Correspondence Item #4:
Moved by Councillor Mennill
Seconded by Councillor Martyn
THAT the Corporation of the County of Elgin support the resolution from the Municipality of
South Dundas requesting that the Government of Ontario reconsider the suspension of the
Rural Economic Development Program and its integration into the Jobs and Prosperity Fund.
- Carried.
The following recommendation was adopted in regard to Correspondence Item #5:
Moved by Councillor McWilliam
Seconded by Councillor Currie
THAT the Corporation of the County of Elgin support the request from Laurie Scott, MPP,
Haliburton-Kawartha Lakes-Brock, for a Municipal Resolution on an Anti-Human Trafficking
Saving the Girl Next Door Act, 2016
Task Force and Bill 158, .
- Carried.
The following recommendation was adopted in regard to Correspondence Item #6:
Moved by Councillor Mennill
Seconded by Councillor Wolfe
THAT the Corporation of the County of Elgin support the resolution from the Township of
Champlain requesting that the Province of Ontario complete an extensive review of the Green
Energy Act in order to provide affordable energy.
- Carried.
County Council 7 May 10, 2016
The following recommendation was adopted in regard to Correspondence Item #7:
Moved by Councillor Mennill
Seconded by Councillor Marr
THAT the Corporation of the County of Elgin donate $3,000 to Canadian Red Cross to support
the Fort McMurray wildfire emergency relief effort.
- Carried.
The following recommendation was adopted in regard to Correspondence Item #8:
Moved by Councillor Marr
Seconded by Councillor Jones
THAT Correspondence Item #8 be received and filed.
- Carried.
Items for Information (Consent Agenda)
1. Ontario Trillium Foundation announcing $150,000 grant to Township of Southwold to build
new library addition to the Keystone Complex in Shedden.
2. Carrie Ford, St. Thomas Elgin General Hospital Foundation thanking Council for continued
support for St. Thomas Elgin General Hospitals Great Expansion project.
3. Melanie McLeod, President, Rodney Aldborough Agricultural Society thanking council for
nd
grant and inviting County Council to their 162 fair on September 16, 17 and 2016.
4. Jeff Arp, Supervisor, Corporate Correspondence Unit, Ministry of the Environment and
Climate Change acknowledging receipt of correspondence sent to Minister Glen Murray re:
Environmental Compliance Application Approvals.
Supporting Ontarios First
5. Hon. Kevin Flynn, Minister of Labour announcing that Bill 163,
Responders Act, 2016
, has passed third reading and received Royal Assent on April 6, 2016.
6. Paul Poirier, Vice-President, Operations, Medavie EMS Elgin announcing permanent
appointment of Pauline Meunier to the roll of General Manager of Medavie EMS Elgin.
7. Roji Seevachandran, Municiipal Programs and Education Branch, Ministry of Municipal
Affairs and Housing with a notice announcing the process for Ministers' and Parliamentary
Assistants' Delegations at the AMO Conference on Auygust 14-17, 2016 in Windsor.
8. Cynthia St. John, Executive Director, Elgin St. Thomas Public Health with email re: more
information on one of the business cases approved at January board meeting.
9. Carla Nell, Vice-President, Municipal and Stakeholder Relations re: Multi-Residential
Assessment Methodology Change.
10. Cottage Life article titled 10 of the Quaintest Towns in Ontario which includes Sparta.
11. Ontario Planning Journal article titled Creating Elgincentives.
Moved by Councillor Mennill
Seconded by Councillor Martyn
THAT Correspondence Items #1 11 be received and filed.
- Carried.
County Council 8 May 10, 2016
OTHER BUSINESS
Statements/Inquiries by Members
Councillor McWilliam commented on the notice that the OGRA and ROMA conferences will be
separating for 2017. The conferences have split because rural issues are not being given the
attention they deserve at the joint conference. When a resolution is passed at the lower or
upper tier level it goes first to AMO and not to ROMA causing it to get overshadowed by larger
urban issues.
Councillor Marr voiced his concern that two separate conferences two weeks apart will cause
reduced attendance at ROMA possibly causing rural issues to be further ignored.
Councillor Mennill believes that eventually diluted attendance at both conferences might cause
them to rethink their decision to split.
Councillor Martyn agrees that currently rural issues are not being addressed to the degree that
they should be; however, she worries that having two separate conferences will make it difficult
to attend both.
It was noted that County Councillors are encouraged to attend ROMA to send a message that
rural issues should be made a priority.
Notice of Motion
None.
Matters of Urgency
None
Closed Meeting Item
Moved by Councillor Jones
Seconded by Councillor Marr
THAT we do now proceed into closed meeting session in accordance with the Municipal Act to
discuss matters under Municipal Act, Section 239.2;
(c) a proposed or pending acquisition or disposition of land by the municipality or local board
Land Acquisition and Sale of Property A Concept Plan.
- Carried.
Ms. Grace McGartland attended and presented a concept plan which involves the potential
acquisition of land and buildings.
Moved by Councillor Mennill
Seconded by Councillor Ens
THAT we do now rise and report.
- Carried.
Moved by Councillor Mennill
Seconded by Councillor Martyn
THAT Elgin County Council embraces and encourages the Concept Plan titled The Rail
as espoused by Grace McGartland in the confidential presentation dated May
10, 2016 and looks forward to further updates on this important initiative.
- Carried.
Motion to Adopt Recommendations of the Committee of the Whole
Moved by Councillor Ens
Seconded by Councillor Marr
THAT we do now adopt recommendations of the Committee Of The Whole.
- Carried.
County Council 9 May 10, 2016
BY-LAW
Moved by Councillor Currie
Seconded by Councillor Wolfe
THAT By-Law No. 16-13 -Law to Confirm Proceedings of the Municipal Council of
the Corporation of the County of Elgin at the May 10
third time and finally passed.
- Carried.
The Warden thanked the attendees of Student Day.
ADJOURNMENT
Moved by Councillor McWilliam
Seconded by Councillor Marr
THAT we do now adjourn at 11:57 a.m. and meet again on June 14, 2016 at the County
Administration Building Council Chambers at 9:00 a.m.
- Carried.
Mark McDonald, Bernie Wiehle,
Chief Administrative Officer. Warden.