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08 - June 14, 2016 County Council Minutes COUNTY COUNCIL MINUTES Tuesday, June 14, 2016 The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present. Warden Wiehle in the Chair. ADOPTION OF MINUTES Moved by Councillor Mennill Seconded by Councillor Currie THAT the minutes of the meeting held on May 10, 2016 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. Moved by Councillor Martyn Seconded by Councillor Ens THAT we do now move into Committee Of The Whole Council. - Carried. REPORTS Proposed Revisions to Elgin County Woodlands Conservation By-Law 05-03 Tree Removal on Slopes, Municipality of Central Elgin Tree Commissioner/Weed Inspector The Tree Commissioner/Weed Inspector presented the report recommending that Council approve amendments to the Woodlands Conservation By-Law relating to tree removal on slopes in Central Elgin. Moved by Councillor Martyn Seconded by Councillor Marr THAT the draft amendment to Woodlands Conservation By-Law 05-03 be approved for public review and written comment, with the review period being 30 days, after which time the Tree Commissioner will report back to County Council; and, THAT the draft amendment to Woodlands Conservation By-Law 05-03 be read a first and second time. - Carried. Elgincentives Program Status General Manager of Economic Development The general manager presented the report informing Council that due to the overwhelming success, Elgincentives funds have been entirely allocated. The general manager presented Council with several options to address this issue. Moved by Councillor McWilliam Seconded by Councillor Currie THAT Table 3, Scenario 2, compressing the 10 year program to 6 years be approved for immediate implementation; and, County Council 2 June 14, 2016 Table 3: Year Amount 1 $ 100,000 2 $ 250,000 3 $ 200,000 4 $ 175,000 5 $ 150,000 6 $ 125,000 Total $1,000,000 THAT staff be directed to review the allocation criteria to increase where possible the positive impacts of the program. - Carried. Pharmacy Services - Elgin County Homes Director of Homes and Seniors Services The director presented the report recommending that Council extend a contract with MediSystems Pharmacy and Medical Pharmacies until October 1, 2016. Moved by Councillor Marr Seconded by Councillor Jones THAT the current contracts with MediSystem Pharmacy and Medical Pharmacies for pharmacy services in the long-term care homes be extended to October 1, 2016; and, THAT staff report back to Council in July with the recommendation to award a new five year contract. - Carried. Approval to Award Tender - Phillmore Bridge Rehabilitation Deputy Director of Engineering Services The Director of Engineering Services presented the report requesting permission for staff to award the tender for the Phillmore Bridge Rehabilitation in an effort to expedite the project. The tender will be awarded in accordance with the Purchasing Policy. Moved by Councillor Ens Seconded by Councillor Martyn THAT staff award the tender according to the Purchasing Policy and within budget allocations for the Phillmore Bridge Rehabilitation project, Contract No 6290-16-01; and, THAT staff report back to Council with the results at the next scheduled meeting. - Carried. Furnival Road Reduced Speed Zone Deputy Director of Engineering Services The Director of Engineering Services presented the report recommending that Council approve a speed limit reduction for a portion of Furnival Road at the intersection of Johnston Line. Moved by Councillor Mennill Seconded by Councillor Wolfe THAT the Reduced Speed Zone By-Law (By-Law No. 15-32) be amended to include a 60km/h reduced speed zone on a section on Furnival Road beginning 237m south of the south property limits of Johnston Line and extending north along Furnival Road for 420m; and, THAT the OPP and the Municipality of West Elgin be notified of the establishment of this reduced speed zone. - Carried. County Council 3 June 14, 2016 Administration Building Parking Lot ExpansionDeputy Director of Engineering Services The Director of Engineering Services presented the report informing Council that the parking lot at the County Administration Building will be expanded to serve as additional parking for tenants and Provincial Offences court days. Moved by Councillor Ens Seconded by Councillor Martyn THAT the report titled Building Parking Lot from the Deputy Director of Engineering Services dated May 26, 2016 be received and filed. - Carried. Chatham Street Road SettlementDirector of Engineering Services The director presented the report informing Council that there has been a road settlement on Chatham Street that needs to be repaired and requesting approval to allocate $350,000 from the anticipated 2016 Capital Budget surplus to conduct these repairs. Moved by Councillor Marr Seconded by Councillor Jones THAT Council authorize allocating $350,000 from the anticipated 2016 Capital Budget surplus to repair the road settlement on Chatham Street (County Road #39) in Port Burwell. - Carried. Project Screening Report - Proposed Edison Drive Bridge Replacement, Vienna Director of Engineering Services The director presented the report seeking authorization from Council to circulate the Project Screening Report and to issue the Notice of Completion for the Edison Drive Bridge replacement project. Moved by Councillor Ens Seconded by Councillor Mennill THAT the report titled Screening Report - Proposed Edison Drive Bridge Replacement, V from the Director of Engineering Services, dated June 2, 2016 be received and authorized for circulation as part of the Class EA for the project; and, THAT the Municipal Class EA Notice of Completion for the Proposed Edison Drive Bridge Replacement, Vienna, dated June 14, 2016, is authorized to be issued and circulated; and, THAT this report and attachments be circulated to the Municipality of Bayham. - Carried. Capping and Claw-backDirector of Financial Services The director presented the report requesting that Council approve the recommended Capping and Claw-back options for 2016. Moved by Councillor Mennill Seconded by Councillor Wolfe THAT County tax policy set the annualized tax limit increase at 10%; the prior years current value assessment (CVA) tax limit increase at 10%; the CVA threshold for protected (increasing) properties at $500; the CVA threshold for clawed-back (decreasing) properties at $500; exclude properties that were at CVA tax in the previous year from the capping and claw-back calculation in the current year; and exclude properties that would move from being capped in the previous year to be clawed back in the current year or from being clawed back in the previous year to be capped in the current year as a result of the changes to the CVA tax; exit the multi-residential capping program; and, County Council 4 June 14, 2016 THAT the necessary by-laws be adopted. - Carried. 2016 April Budget PerformanceDirector of Financial Services The director presented the budget comparison for the County with a favourable performance for the month of April of $25,000. Moved by Councillor Marr Seconded by Councillor Currie THAT the report titled April Budget Per from the Director of Financial Services dated May 30, 2016 be received and filed. - Carried. Federal Funding Opportunity for Elgin County Museum FacilityDirector of Community and Cultural Services The director presented the report requesting Council endorse an application to the Canada Cultural Spaces Fund to support a new Elgin County Museum Facility. Moved by Councillor Mennill Seconded by Councillor Currie THAT Elgin County Council hereby endorses an application to the Canada Cultural Spaces Fund to support a new facility of approximately 3,000 square feet for the Elgin County Museum at a total capital project cost of no more than $1 million as part of the County of celebrations of the 150th anniversary of Canadian Confederation in 2017; and, THAT $500,000 of matching funds for this application, including costs related to further engineering and design work, be drawn from existing funds in the ten year business plan as outlined in this report and the anticipated capital surplus in 2016; and, THAT anticipated operating costs for the new building of approximately $30,000 per year or 0.1% incremental levy impact be incorporated into the 2017 ten-year business plan; and, THAT staff report back to County Council with regular updates, seek formal approval of the project if the funding application proceeds and provide operational details. - Carried. CORRESPONDENCE Items for Consideration 1. Ralph Walton, Regional Clerk, Niagara Region seeking support for their resolution requesting the Provincial and Federal Governments increase funding for research aimed to enhance the testing for Lyme disease as well as support resolutions from: a) Mayor Morley Forster, Township of Hornepayne b) Mayor Doug Malanka, Township of Augusta 2. Mayor Andy Lennox, Township of Wellington North, seeking support for their resolution urging the Ontario Government to ban all door-to-door sale or lease of HVAC equipment water heaters, water filtration systems and other related home energy products and services. 3. Upper Thames River Conservation Authority: a) Murray Blackie, Striking Committee Chair, requesting Chatham-Kent, Elgin County and Essex County consider nominating Brent Clutterbuck to represent the three Municipalities on the Source Protection Committee until 2017. County Council 5 June 14, 2016 b) Debra Kirk, Source Protection Administrative Assistant, with recruitment information for the Source Protection Committee Chair position which Bob Bedggood will finish, after 10 years, in August 2016. 4. Tammy Fowkes, Deputy Clerk, Town of Amherstburg, requesting support of the Town of resolution to the Ontario Government to improve public safety by completing the final phase of the Highway 3 Widening Project. 5. Mary Ellen Greb, Chief Administrative Officer, Township of South West Oxford, seeking support for their resolution opposing the division of the OGRA and ROMA conferences. 6. Boundary Adjustment Elgin Innovation Centre Resolutions which give direction to proceed with the restructuring process in order to incorporate the entire EIC property into the Town of Aylmer municipal boundary from: a) Nancie Irving, CMO, Town of Aylmer b) Michelle Casavecchia-Somers, CAO, Township of Malahide 7. Scott Moffatt, Chair of the Agriculture and Rural Affairs Committee, City of Ottawa seeking support for their resolution asking the Province of Ontario to make necessary changes to grant municipalities a meaningful role in siting wind power projects. 8. Thames Valley District School Board Planning Department with Notice of Time Change re: County of Elgin, Community Planning and Facility Collaboration Meetings. 9. Request from Township of Malahide to amend the Parking By-law to designate a (Addendum Item) area along Imperial Road in Port Bruce. The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor Jones Seconded by Councillor McWilliam THAT the Corporation of the County of Elgin supports the resolution from the Niagara Region requesting that the province increase funding for research aimed to enhance testing for Lyme Disease. - Carried. The following recommendation was adopted in regard to Correspondence Item #2: Moved by Councillor Marr Seconded by Councillor Ens THAT Correspondence Item #2 be received and filed. - Carried. The following recommendation was adopted in regard to Correspondence Item #3: Moved by Councillor Mennill Seconded by Councillor McWilliam THAT the Corporation of the County of Elgin support the nomination of Brent Clutterbuck to represent Chatham-Kent, Elgin County, and Essex County on the Source Protection Committee until June 2017. - Carried. The following recommendation was adopted in regard to Correspondence Item #4: Moved by Councillor Marr Seconded by Councillor Mennill THAT the Corporation of the County of Elgin support the resolution from the Town of Essex requesting that the Ontario Government complete the Highway 3 widening project between Essex and Leamington. - Carried. County Council 6 June 14, 2016 The following recommendation was adopted in regard to Correspondence Item #5: Moved by Councillor Mennill Seconded by Councillor Jones THAT the Corporation of the County of Elgin support the resolution from the Township of South West Oxford opposing the division of the OGRA and ROMA conferences. - Carried. The following recommendation was adopted in regard to Correspondence Item #6: Moved by Councillor Mennill Seconded by Councillor Currie THAT Elgin County Council endorse and approve the proposed boundary adjustment between the Town of Aylmer and the Township of Malahide thereby incorporating the Elgin Innovation Centre within the Town of Aylmer; and, THAT the necessary By-Law be prepared for approval. - Carried. The following recommendation was adopted in regard to Correspondence Item #7: Moved by Councillor McWilliam Seconded by Councillor Jones THAT the Corporation of the County of Elgin support the resolution from the City of Ottawa asking the Province of Ontario to make the necessary legislative and/or regulatory changes to provide municipalities with a substantive and meaningful role in siting wind power projects and that the Support become a mandatory requirement in the IESO process. - Carried. The following recommendation was adopted in regard to Correspondence Item #8: Moved by Councillor McWilliam Seconded by Councillor Ens th THAT staff be directed to request that the meeting on the 29 of June with the Thames Valley District School Board and the London District Catholic School Board include items that would normally be discussed at the annual liaison meeting. - Carried. The following recommendation was adopted in regard to Correspondence Item #9: Moved by Councillor Mennill Seconded by Councillor Wolfe THAT Elgin County Council approved a area along Imperial Road in Port Bruce, adjacent to the proposed accessible entrance to Port Bruce Provincial Park. - Carried. Items for Information (Consent Agenda) 1. Sarah Paul, Director Environmental Approvals Access and Service Integration Branch, responding to Elgin correspondence with concerns re: Environmental Compliance Application Approval Timelines. 2. Grace McCartland, Chair, Board of Directors of The Arts & Cookery Bank thanking Council for 2016 grant. County Council 7 June 14, 2016 3. Heather Jackson, Chair, Board of Health, Elgin St. Thomas Public Health responding to the resolution from Elgin County re: the newly revised requisition of funds from Public Health. 4. Supporting Resolutions for the Municipality of South resolution requesting the Ontario Government reconsider the suspension of the integration of the Rural Economic Development Programs into the Jobs and Prosperity Fund from; a) Karen Constant, Administrative Assistant, Municipality of Calvin b) Joanne Camire Laflamme, Clerk, Township of Russell 5. The Rev. Canon Nick Wells, Chaplain, Old St. Thomas Church inviting County Council to rd the annual Founders Civic Service on Sunday, July 3, 2016 at 3:00 p.m. 6. Maureen Beatty, Municipal Advisor, Ministry of Municipal Affairs and Housing announcing Ministry of Municipal Affairs and Housing 2016 Ontario West Municipal Conference to be held Friday, December 2, 2016 at the Best Western Lamplighter Inn, London, Ontario. 7. Petrusia Hontar, Project Coordinator, St. Thomas-Elgin Local Immigration Partnership announcing Unite for Refugees Upcoming Fundraising Events. 8. Brenda Gibbons, Assistant, Municipality of Bayham with resolution supporting the new terms for a boundary road agreement for County Road #55. 9. Jesse Eaton Russell, Policy and Program Project Leader, Department of Canadian Heritage advising that our application to the Canada 150 Fund for the Elgin County 150 Community Celebration Project has been denied. 10. MPACNEWS Assessment Update 2016. 11. AMO Communications with AMO Members Update re: Ontario Climate Change Action Plan. 12. Don MacLellan, CAMA President, Canadian Association of Municipal Administrators congratulating Mark McDonald on twenty-five years of municipal service in a management capacity. Moved by Councillor Wolfe Seconded by Councillor Currie THAT Correspondence Items #1 12 be received and filed. - Carried. OTHER BUSINESS Statements/Inquiries by Members Councillor Jones informed Council that Southwold Township has been selected as an exhibit feature for the Canadian Museum of History Canada 150 Celebration in 2017. th Councillor Marr announced that Port Stanley obtained a Blue Flag designation for the 7 year in a row. He also congratulated West Port Glasgow for achieving this designation for the first time. Councillor Martyn spoke regarding the Shoreline Management Plan and the pressures being put on conservation authorities to reject it. Councillor Martyn encouraged stakeholders to work together to revise the plan so that it can be adopted. She suggested bringing the technical advisory committee back together to see what changes could be made to the plan so that it could be adopted. Councillor Marr stated that the Shoreline Management Plan has not come back to Kettle Creek Conservation Authority for reconsideration. He wanted to reiterate that all conservation authorities were involved in the creation of this plan. County Council 8 June 14, 2016 The County Chief Administrative Officer suggested that the conservation authorities get together to address the status of the Shoreline Management Plan since there remains a divergence of opinions. Elgin County should be included as part of this process. Notice of Motion None. Matters of Urgency None. Closed Meeting Item None. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Marr Seconded by Councillor Jones THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY-LAWS Moved by Councillor Mennill Seconded by Councillor Martyn THAT By-Law No. 16--Law to Provide a Schedule of Services and Activities Subject to Fees and Charges by the County of Elgin and to Repeal By-Law No. 15-09 a first, second and third time and finally passed. - Carried. Moved by Councillor Jones Seconded by Councillor Currie THAT By-Law No. 16--Law to Adopt Optional Tools for the Purposes of Administering Limits for the Commercial, Industrial and Multi-residential Property Classes read a first, second and third time and finally passed. - Carried. Moved by Councillor Marr Seconded by Councillor Wolfe THAT By-Law No. 16-16 -Law to Establish Revenue Neutral Claw-back Percentages for Certain Property Classes - Carried. Moved by Councillor Marr Seconded by Councillor Currie THAT By-Law No. 16--Law to Amend By-Law 05-03 (Woodlands Conservation By-Law) - Carried. Moved by Councillor Wolfe Seconded by Councillor Mennill THAT By-Law No. 16--Law to Confirm Proceedings of the Municipal Council of third time and finally passed. - Carried. County Council 9 June 14, 2016 ADJOURNMENT Moved by Councillor McWilliam Seconded by Councillor Wolfe THAT we do now adjourn at 10:31 a.m. and meet again on July 26, 2016 at the County Administration Building Council Chambers at 9:00 a.m. - Carried. Mark McDonald, Bernie Wiehle, Chief Administrative Officer. Warden.