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September 8, 2016
MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING SEPTEMBER 8, 2016 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING -----------------------.......--------------------------.................................................... DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al - A10) *August 11, 2016 Council BUSINESS ARISING FROM MINUTES Request for Support - Chatham Kent Re: Climate Change Action Plan Request for Support - Canadian Union Postal Workers - Future of Canada Post 2017 ROMA and OGRA Conferences DELEGATIONS (B) REPORTS (C1- C10) 1. ROADS a) *Monthly Report b) Report - 2016 Sidewalk Replacement 2. RECREATIONIEMERGENCY MANAGEMENT a) *Monthly Report 3. WATER DISTRIBUTION SYSTEM a) `Operations Report 4. WASTEWATER i September 8, 2016 ............. Page 2 5. BUILDING a) *Monthly Report for April, 2016 b) *Monthly Report for May, 2016 c) *Monthly Report for June, 2016 d) *Monthly Report for July, 2016 6. BY-LAW ENFORCEMENT a) *Monthly Report 7. DRAINS a) Court of Revision - Graham Street Drain Extension - 10:30 a.m. 8. ADMINISTRATION a) *Report - H.R. Policy 1.10 - Vacations b) *Monthly Report for Fire c) *Report - Extension of Rodney and West Lorne Library Facility Leases 9. PLANNING a) 'Report - Proposed Consent Application for Bradley Tybrel and Michael Tybrel, 21524 Queens Line. b) *Report - Proposed Fees for Temporary Use By-laws 10. ACCOUNTS CORRESPONDENCE (D1 - D24) COUNCIL CONSIDERATION - ACTION RECOMMENDED: 1.* Canada Revenue Agency - Campground deemed "too small" to be a small business; 2.* Elgin County - Economic Development Newsletter- August 2016; 3.* Request for Support - Wind Energy - Municipal Support Resolution; 4.* Ontario Government - Conservation Authorities Act Review- Consultation Document; 5.* Lower Thames Valley Conservation Authority (LTVCA) - Review of the Conservation Authorities Act; September 8, 2016 ............. Page 3 6.* LTVCA - Update on the CA Act Review; 7.* Thames Talbot Land Trust - The Tattler-August 2016; 8.* Thames Talbot Land Trust - Fall 2016 Events; 9.* Elgin County - Enterprise Elgin - Business Development Competition - Entries accepted until September 30, 2016; 10.* Southwestern Integrated Fibre Technology (SWIFT) - Appoints Board of Directors; 11.* Western Ontario Wardens' Caucus (WOWC) - Economic Development Action Plan Underway for Southwestern Ontario; 12.* Statistics Canada - Thank you for community support for 2016 Census; 13.* West Lorne Bowling Club - Request to used saved grant funds on other projects; 14.* Request to waive fees for use of the Recreation Centre - Yard/Craft Sale for Rodney Caring Cupboard, MADD, and the Children's Hospital in London for October 21 and October 22, 20161; 15.* Request for Support - Township of Carlow/Mayo - Bill 171 - Highway Traffic Amendment Act; 16.* Species at Risk Recovery and Management Documents: Notification of Public Registry Posting; 17.* Federal Public Transit Infrastructure Funding Announced in Ontario; 18.* Places to Grow Implementation Fund 2016-2017 - Call for Applications; 19.* LTVCA - Invitation to comment on the Proposed Update to the LTVCA Regulations and Planning Policy and Procedure Manual; 20* New Response to Thames River Concerns; 21* Optimist Club of West Lorne - Special Event request for Annual Adult Fun Night at Rodney Legion on February 25, 2017. RECOMMENDED TO ACCEPT & FILE: 22. AMO • Watch File - August 11, 2016; • Watch File - August 25, 2016; • Watch File - September 1, 2016; 23. ROMA speaks - 2017 ROMA Conference - January 29 - 31, 2016; 24. 2016 Risk Management Symposium. BYLAWS: By-Law No. 2016-51 Graham Street Drain Extension By-Law No. 2016-55 Amend 2010-19 Planning Fees and Tariffs By-Law No. 2016-56 Amend 2006-81 Authorize Lease Agreement with Elgin County for Rodney Library By-Law No. 2016-57 Amend 2007-67 Authorize Lease Agreement with Elgin for West Lorne Library By-Law No. 2016-58 Amend 2016-12 Remuneration for Employees September 8, 2016 ............. Page 4 By-Law No. 2016-59 Amend Human Resources Policy 1.10 MINUTES (E1 - E2) *June 21, 2016 West Elgin Recreation Committee *July 19, 2016 West Elgin Recreation Committee NOTICE OF MOTION OTHER BUSINESS (G1 -.G2) 1. Council Announcements 2. Closed Session • Personal matters about an identifiable individual (M.A. s.239 (2)(a))- CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS: September 22, 2016 Council October 13, 2016 Council Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. MI N U T E S OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS AUGUST 11, 2016 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Joe Seman Jr.,Jonathan Wolf, Richard Leatham STAFF PRESENT Scott Gawley, C.A.O.-Clerk Spencer Pray, Deputy Clerk Magda Badura,Treasurer Lee Gosnell, Public Works Superintendent Jeff Slater, Parks&Arena Superintendent Heather James, Planner ALSO PRESENT John Maddox, Integrity Commissioner(Call-In) CALL TO ORDER The Mayor called the meeting to order 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None declared. ADOPTION OF AGENDA RES. NO.1 Moved by Seman Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin approves the agenda for August 11,2016 as printed and circulated; DISPOSITION: Carried APPROVAL OF MINUTES RES. NO.2 Moved by Bodnar Seconded by Leatham RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated; July 21, 2016 Council July 21, 2016 Court of Revision -Shaw Drain July 21, 2016 Rezoning- North West'/<Lot 8, Concession 7 (Barfett/Van Den Dries) DISPOSITION: Carried BUSINESS ARISING FROM MINUTES DELEGATIONS 10:30 a.m. Stan Caveney-Phragmites Control in West Elgin (1012) Also in attendance: Stan Caveney ' IJ� August 11, 2016 .....Page 2 of 10 Stan Caveney made a presentation to Council regarding Phragmites Australis (also known as Common Reed). The delegation brought forward an example of the plant to show Council, and explained why this particular sub species of Phragmites is invasive and the possible repercussions of not promptly dealing with this issue. The following were amongst the reasons brought forward; 1. A loss of bio-diversity in the West Elgin ecosystem; 2. Potential Fire Hazard; 3. Depreciation of Land Values; 4. Ditch Maintenance Costs. Mr. Caveney outlined some of the control methods that surround Phragmites Australis. In summarizing his presentation, Mr. Caveney highlighted that it was his intention for Council to acknowledge that invasive Phragmites Australis is a problem. Mr. Caveney asked Council to treat Phragmites Australis as an Obnoxious Weed and to set monies aside in the budget so that with the assistance of the local Phragmites group they can map Phragmites and take appropriate measures to control the invasive plant. Furthermore, it was requested that Council consider forming a combined committee with the Municipality of Dutton Dunwich. I Council thanked Mr. Caveney and those in attendance in the gallery for their time. Council decided not to make a decision at this time. REPORTS 1. ROADS a) Monthly Report RES. NO-3 Moved by Wolf Seconded by Seman RESOLVED that the Monthly Report from the Public Works Superintendent dated August 11, 2016 be received. DISPOSITION: Carried b) Report- Disposal of Miscellaneous Items RES. NOA Moved by Wolf Seconded by Leatham RESOLVED that the Report-Disposal of Miscellaneous Items from the Public Works Superintendent dated August 11,2016 be received; AND THAT approve the following items be declared surplus: 1. Echo 2"Water Pump 2. Briggs&Stratton Cast Iron 2"Water Pump 3. Honda 3"Water Pump 4. Briggs&Stratton Electric Generator 5. STIHL HT 75 Weed Whacker(no head) 6. Dolmar Weed Whacker(no head) August 11, 2016 .....Page 3 of 10 RES. NOA Cont'd 7. Husqvarna 376K Cut-Off Saw(no blade) 8. Dolmar 3410 Chainsaw 12"Bar 9. Husqvarna 375K Cut-Off Saw(no blade) 10. Husqvarna 375K Cut-Off Saw(with blade) 11. STIHL TS 760 AV Cut-Off Saw(with blade) 12. Cut-Off Saw Cart 13. 8' Diameter 5000 Gallon Poly-tank 14. Trailer 12'Tandem Axle Flatbed with Steel Ramps 15. STIHL FS Weed Whacker(no head) 16. Echo SRM 3110 Weed Whacker 17, Box of Miscellaneous Weed Whacker Parts 18, Box of Miscellaneous Cut-Off Saw Blades 19. Barrel Pump 20. Barrel Pump 21. Barrel Pump 22. Honda 2"Water Pump with Gorman Rupp Pump 23. Remington Power Nailer with Shells 24. Briggs&Stratton 5 HP motor(no pump) 25. Wall Mount Basketball Net 26. Wall Mount Basketball Net 27. 48"Snow Blower(Toro Sidewalk Machine). AND FURTHERMORE that the declared surplus items be advertised for sale by tender immediately AS IS-WHERE IS. DISPOSITION: Carried 2. RECREATION/EMERGENCY MANAGEMENT a) Monthly Report RES. NO.5 Moved by Seman Seconded by Bodnar RESOLVED that the Monthly Report from the Parks and Arena Superintendent dated August 11, 2016 be received, DISPOSITION: Carried 3.WATER DISTRIBUTION SYSTEM a) Operations Report RES. NO.6 Moved by Wolf Seconded by Leatham RESOLVED that the Monthly Operations report from the Ontario Clean Water Agency dated August 8, 2016 be received. DISPOSITION: Carried 4.WASTEWATER S. BUILDING B. BY-LAW ENFORCEMENT a) Monthly Report RES. NO.7 Moved by Bodnar Seconded by Leatham RESOLVED that the monthly report dated August 11, 2016 from the C.A.O.-Clerk be received. A4August 11, 2016 .....Page 4 of 10 RES, N0.7 Cont'd DISPOSITION: Carried 7. DRAINS a ARPortionment of Drainage Assessment due to Severance Application- Wismer Drain RES. NO.8 Moved by Bodnar Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin approves the agreement on share of drainage assessment on the Wismer Drain as requested by Barfett/Van Den Dries under Section 65(2)of the Drainage Act: Wismer Drain-Original Assessment Con. 7 North West%4 Part Lot 8 33.00AC Benefit: $1,500.00 Outlet: $2,270.00 Wismer Drain- New Assessment(s) 30.73AC .60AC 1.67AC Benefit$1,500.00 Benefit$0.00 Benefit$0.00 Outlet$2,115.00 Outlet$41.00 Outlet$114.00 DISPOSITION: Carried 8.ADMINISTRATION a)West Elgin Fire- Report-Repairs to Tanker 1, Pump 1, and Pump 2 and Approval of a Request for Proposal RES. NO.9 Moved by Leatham Seconded by Seman RESOLVED that the Report-Repairs to Tanker 1, Pump 1, and Pump 2 and Approval of a Request for Proposal from the Fire Chief dated August 11, 2016 be received; AND THAT the Council of the Municipality of West Elgin authorize the Fire Chief to take Fire Pumper#2 out of commission so that the necessary repairs can be made and brought back into service immediately after; AND THAT Council direct Municipal Staff to write a letter to Fire Underwriters Survey for an extension of the grade-able life of Fire Pumper#1 until which time it can be replaced; AND FURTHERMORE THAT the Request for Proposal be prepared to include the purchase of two Fire Pumpers. DISPOSITION: Carried b West El-gin Landfill-Report-Landfill Monitoring Well Repair RES. NO.10 Moved by Seman Seconded by Leatham RESOLVED that the Report-Landfill Monitoring Well Repair from the Public Works Superintendent dated August 11, 2016 be received; AND THAT the Council of the Municipality of West Elgin accepts the quotation from BluMetric Environmental Inc. in the amount of $3,075.00 plus applicable taxes for the repair of Monitoring Well 5 (MW5)at the West Elgin Landfill. August 11, 2016 .....Page 5 of 10 RES. NO.10 Cont'd DISPOSITION: Carried c)West Elgin Landfill- Report-Landfill Survey RES. NO.11 Moved by Bodnar Seconded by Wolf RESOLVED that the Report-Landfill Survey from the Public Works Superintendent dated August 11, 2016 be received; AND THAT the Council of the Municipality of West Elgin accepts the quotation from BluMetric Environmental Inc. in the amount of $4,600.00 plus applicable taxes to complete an updated survey of the landfill. DISPOSITION: Carried d)West Elgin Landfill-Report-2015 Annual Site Monitorinq and Operations Report RES. NO.12 Moved by Bodnar Seconded by Leatham RESOLVED that the Report-2015 Annual Monitoring and Operations Report from BluMetric Environmental Inc.dated April 28, 2016 be received. DISPOSITION: Carried The Deputy Clerk left the Council Meeting. Members of the gallery expressed interest in participating in Council's discussion on the Lake Erie Shoreline Management Plan and requested time to address Council. RES. NO.13 Moved by Leatham Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin receives and hears the Lake Erie North Shore Landowners Association delegation. DISPOSITION: Carried The Deputy Clerk re-enters the Council Meeting with the Planner. e) Lake Erie Shoreline Management Plan - Discussion Also in attendance: Dominique Giguere Jed DeCory Pat Watterworth Council discussed what the Lake Erie Shoreline Management Plan means for West Elgin and its relation to the Lower Thames Valley Conservation Authority (LTVCA). The following points were discussed by Council: -There was concern that the Advisory Document(Lake Erie Shoreline Management Plan)would be adopted as policy by the LTVCA. -The erosion (red line) has existed before and will continue to be present. - Individual property owners ought to have the ability to protect their land and have some say in the process. AAo August 11, 2016 .....Page 6 of 10 - How can an engineering study accurately predict the effects of erosion control? - Do not want the proposed Regulations and Planning-Policy and Procedure Manual to restrict development as deemed appropriate by the . Munici alit p Y -There is no rush to adopt the Lake Erie Shoreline Management Plan. -Deferral of County of Elgin decision on Lake Erie Shoreline Management Plan. -Planning documents are a series of documents tied together(Provincial Policy Statement, Official Plan, Comprehensive Zoning By-law-including regulations created by Conservation Authorities). The LENSLA delegation added to the conversation by informing Council of their interpretation of the Lake Erie Shoreline Management Plan; - LENSLA said that the Plan made the assumption that engineering studies would be too expensive and landowners unwilling to pay for them. -That landowners would be uncooperative and not willing to work with the appropriate authorities. -Made the comment that the Lakeshore Management Plan as it stands is currently a flawed plan.They urged Council to slow down because a Bad Plan= Bad Policy. Council re-emphasized some of the main points for Councillor Wolf to speak to at the Aug 25, 2016 Board of Directors meeting at the Lower Thames Valley Conservation Authority on behalf of West Elgin. Code of Conduct Investigation-John Maddox 10:00 a.m. Call-In John Maddox(Integrity Commissioner)was put on speakerphone. The Cleric noted that he gave members of Council a copy of the Integrity Commissioner's report just before the Council Meeting. The Integrity Commissioner commended Council on having a Code of Conduct in place and thanked members of Council and senior staff for their willingness and honesty in assisting him with his investigation. The Integrity Commissioner was comfortable and confident to make his decision based on the information he gathered. The Integrity Commissioner explained that the incident which occurred on March 10, 2016 was a violation of the Municipality of West Elgin's Council Code of Conduct and he had no choice other than to serve the Head of Council with a reprimand. The Integrity Commissioner noted that although it was the result of a culmination of events'surrounding a particular issue that Council was passionate about, he reminded Council that they need to be mindful of their Code of Conduct. The Integrity Commissioner suggested that Council and all Municipal Staff undergo training related to Bill 168 and Bill 132, The Mayor at this point thanked the Integrity Commissioner for his time and his professionalism. The Mayor accepted the reprimand given by the Integrity Commissioner and apologized to Council for his behaviour. He mentioned that he had meant no ill- will and that he had simply lost his cool. Furthermore,the mayor suggested that Council and staff ought to consider the training related to Bill 168 and Bill 132 as recommended by the Integrity Commissioner. August 11, 2096 .....Page 7 of 10 Councillor Wolf thanked the integrity Commissioner for his time and for the training he had provided for Council previously regarding the Council Code of Conduct. Councillor Wolf also agreed that the recommended training as suggested by the Integrity Commissioner would be a great idea. Mr. Maddox thanked Council and staff for their co-operation and mentioned that he was happy to hear that Council is moving towards seeking additional training. Mr. Maddox told Council and staff present that continuous training is critical so that they may keep themselves updated with new rules and current issues. Council again thanked the Integrity Commissioner for his time. The call ended. RES. NO.14 Moved by Leatham Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin receive and file the Integrity Commissioner's AND THAT further training pertaining to Bill 168 and Bill 132 be arranged for Council and municipal staff. DISPOSITION: Carried i Re ort-2"d Quarter Financial Statements RES. NO.15 Moved by Seman Seconded by Wolf RESOLVED that the Report-2"a Quarter Financial Statements from the Treasurer dated August 11, 2016 be received. DISPOSITION: Carried 9. PLANNING 10.ACCOUNTS RES. NO.16 Moved by Bodnar Seconded by Seman RESOLVED that the Mayor and Treasurer are hereby authorized to sign Payment Voucher#8 amounting to $555,659.49 in settlement of General, Road,Water, and Arena Accounts(including cheques#22359-22486). DISPOSITION: Carried CORRESPONDENCE: 1. The Arts&Cookery Bank-Holy Cow...The Whole Cow: Savour the Flavour Culinary Boot Camp-July 2016-Social Media Analytics. 2. Elgin County-Economic Development Newsletter-July 2016. 3. Elgin County Council Highlights-July 26, 2016. 4. Notice of Public Meeting-Proposed Annexation between the Township of Malahide and the Town of Aylmer. 5. Lower Thames Valley Conservation Authority-Annual Report Summary 2015. r August 11, 2016 .....Page 8 of 10 9 9 6. Lake Erie North Shore Landowners Association- Receive at Council Meeting. 7. Ontario Provincial Police-Notification of attendance at 2016 AMO conference. 8. Southwestern Integrated Fibre Technology(SWIFT) -Receives a combined $180 million in provincial and federal funding through Small Communities Fund. 9. Association of Municipalities of Ontario- Infrastructure Canada-Phase 1 Infrastructure Funding Agreement-Updated Cross Country Status. 10. Call for Nominations-Community Schools Alliance- Elections at 2016 AMO conference. 11. 2016 Risk Management Symposium-September 27&28, 2016. 12. Phragmites Control in West Elgin. 13. Lower Thames Valley Conservation Authority-$30,400 Special Funding Hires Summer Youth. RECOMMENDED TO ACCEPT&FILE: 14. AMO • Watch File-July 21, 2016. • Watch File-July 28, 2016. • Watch File-August 4, 2016. 15. Elgin County- Notice of Decision-Consent Application No. E 40/16 Hollanda Farms Limited. 16. Elgin County-Notice of Decision -Consent Application No. E 41/16 Hollanda Farms Limited. 17. Elgin County- Notice of Decision-Consent Application No. E 42116 Hollanda Farms Limited. 18. Endorsement of Bill 158, Saving the Girl Next Door Act,2016. -Town of Oakville. -City of Orillia. 19. Endorsement of Rural Economic Development Program(RED)- Suspension-County of Renfrew. RES. NO.17 Moved by Seman Seconded by Leatham RESOLVED that the above correspondence items numbered 1 -13 and 14- 19 be received and filed. DISPOSITION: Carried BY-LAWS 1. B -Law No. 2016-53 Drain Maintenance RES. NO.18 Moved by Leatham Seconded by Seman August 11, 2016 .....Page 9 of 10 RES. NO.18 Cont'd RESOLVED that the mover be granted leave to introduce a By-law to provide maintenance for municipal drains and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.19 Moved by Leatham Seconded by Bodnar RESOLVED that a By-law to provide for maintenance of municipal drains be now read a third time and finally passed, signed, sealed and numbered By-law 2016-53 Drain Maintenance. DISPOSITION: Carried MINUTES RES. NO.20 Moved by Seman Seconded by Bodnar RESOLVED that the minutes of the following committee meeting be received; June 14, 2016 West Elgin Arena Board June 30, 2016 Lower Thames Valley Conservation Authority DISPOSITION: Carried NOTICE OF MOTION OTHER BUSINESS 1. Council Announcements Councillor Leatham -Councillor Leatham commended newly appointed Deputy Chief Building Official Rick McDougall. Mayor Wiehle -Announced that Jodie Aldred, a West Elgin student was a recipient of the International Plowing Match Legacy Agricultural Scholarship. Jody had an impressive submission about the challenges youth face entering into agriculture including financing and ideas on how to overcome these issues. She is studying at the Ridgetown College Campus of the University of Guelph. -Terrace Lodge in Aylmer will be receiving funding for the new construction of a 100 bed-building adjacent to the current land structure. CLOSED SESSION RES. NO.21 Moved by Wolf Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: • Personal matters about an identifiable individual (M.A. s.239 (2)(b)); • Labour relations or employee negotiations(M.A. s.239 (2)(d)); August 11,2016 .....Page 10 of 10 RES. NO.21 Cont'd DISPOSITION: Carried RES. NO.22 Moved by Wolf Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried RISE AND REPORT Direction was given to the C.A.O.-Clerk. CONFIRMING BY-LAW RES. NO.23 Moved by Wolf Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on August 11, 2016 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.24 Moved by Seman Seconded by Bodnar RESOLVED that a By-law to confirm the proceedings of the meeting held on August 11,2016 be now read a third time and finally passed, signed, sealed and numbered By-law 2016-54 August 11, 2016 Confirming By-law. DISPOSITION: Carried ADJOURNMENT RES. NO.25 Moved by Seman Seconded by Bodnar RESOLVED that this Regular Meeting of Council shall adjourn at 2:00 p.m.to meet again on September 8,2016. DISPOSITION: Carried These minutes were adopted on the 8t"of September,2016. Bernie Wiehle R. Scott Gawley Mayor C.A.O.-Clerk �, ox V. .PGHf T N Q � a 2*a tags \ The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: September 8, 2016 SUBJECT: Roads Report RECOMMENDATION: Receive and File i INTRODUCTION: Monthly report for September, 2016 DISCUSSION: 1. Walmsley Bros. completed paving on county road 103 between Rodney and Wardsville. The remaining shoulder gravel has been placed and new guiderail was also installed between McLean Line and Johnston Line. 2. All curb and gutter was swept in Rodney and West Lorne. 3. Grass mowing continued on county roads and hand mowing was completed around guiderail. 4. Surface treatment was applied to Blacks Road (McMillan Line to Marsh Line) and Dunborough Road (Pioneer Line to Thomson Line) by Duncor Enterprises. 5. New posts and name signs were installed for Eagle, Clachan and New Glasgow. Public Works staff also constructed and installed new supports for service club signage in West Lorne. 6. Road construction was started on Downie Line from Blacks Road to the municipal landfill. Downie Line from Blacks Road to Furnival Road will be completed in September. 7. Additional work carried out in August included patching, sweeping intersections, spot grading and excavation for water repairs in Rodney, West Lorne and Port Glasgow Trailer Park. Respectfully Submitted, Reviewed by: Lee Gosnell, CRS ewley, CP , CC Public Works Superintendent C.A.O./Clerk o � Vw•44UU9 ,Yl-. U rn �� tB98'a` The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: September 8, 2016 SUBJECT: 2016 Sidewalk replacement RECOMMENDATION: THAT Council approves the quote of$21,766.00 (plus applicable tax) from Chase Concrete for the completion of sidewalk replacement on Jessie Street and Wood Street in West Lorne as well as Furnival Road in Rodney INTRODUCTION: The 2016 capital budget included $30,000.00 for sidewalk replacement in West Elgin. This amount will include removal and rehabilitation by Public Works staff as well as supply, form and pour new concrete sidewalk by contractor. DISCUSSION: West Elgin public works sent tender packages for the supply and install of approx. 440 sglm of concrete sidewalk. Chase Concrete submitted the lowest price of$21,766.00 followed by Formwork Structures at $22,000.00 and Bakker Concrete at$25,168.00. The following locations are included in the 2016 tender; Wood Street (west side) — Main Street to William Street Jessie Street (north side)— Graham Road to 145 Jessie Street Furnival Road (west side) — in front of 246 Furnival Rd Park Entrances on Jessie Street and Chestnut Street Chase Concrete is located in Vilest Lorne. Respectfully Submitted, Reviewed by, CK --� Hell Scott Gawle , CPA, CGA Lee Gos Y Public Works Superintendent C.A.O./Clerk Attachments None 4� OF tv q a � m 2 '7998' The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, Recreation Superintendent, CEMC DATE: September 8 2016 SUBJECT: Recreation Monthly report RECOMMENDATION: That Council receive and file. INTRODUCTION 1. The West:Elgin pool and pool building have been winterized. 2. The soccer program has ended. 3. The Recreation.Committee has the required equipment for the Pickle Ball program,which will be initiated in the fall. 4. The remaining outdoor facilities will be winterized prior to Thanksgiving weekend. 5. The safety equipment has been stolen twice during the past two weeks,and been replaced. 6. The ice is in the arena painted and ready to go. The first Ice rental is Friday September 9. The ice went in well this year with few to no problems despite the excessive heat and humidity. Over all this year our ice rentals appear to be down slightly over last year. The power skating program is not operating this year, as well minor hockey and the skating club have made some minor reductions in ice time. The arena probably will be closed this year on Saturday nights,unless there is some interest expressed in renting the ice time. Advertising will take place in the near future. The Ice rental policy simpOlky put indicates Xthat we will remain open if the ice is continuous blocks/hours with no spaces in the schedule. 7. As usual we are also preparing for the Fair in a few weeks, or less. Respectfully Submitted, Approved by, Jeff Slater 00 Scott Gawle , Recreation Superintendent C.A.O. 9 I I 3'4 L i y ; f rt : ' 'K zi t54 a. OT �sFSir:vs�+f� v- ` v '1 t �,x , + a ril� 4'�f. tiyzb y s � u ak ��F y a 9rl q } ! r. .. ........ A Facility Name: West Elgin Distribution System ORG#: 1266 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: There were no compliance or exceedance issues reported this quarter. SECOND QUARTER: There were no compliance or exceedance issues reported this quarter. THIRD QUARTER: There were no compliance or exceedance issues to report for July or August. SECTION 2: INSPECTIONS FIRST QUARTER: There were no MOL or MOECC inspections for the first quarter. SECOND QUARTER: There were no MOL or MOECC inspections for the second quarter. THIRD QUARTER: There were no MOL or MOECC inspections in July or August. SECTION 3: QEMS UPDATE FIRST QUARTER: JANUARY: There have been changes made to job titles which will require the Operational Plan to be updated. This will occur later in the year and identified through the Management Review, which is scheduled in July. FEBRUARY: The SOP for watermain repair was updated based on the new procedure the MOECC issued for watermain disinfection. The internal audit is scheduled for April 1sc MARCH: The Internal Audit is being conducted by Rick Turnbull (OCWA), the report has not yet been received. SECOND QUARTER: APRIL: OCWA has changed the QEMS Policy which is a requirement of Element 2 of the Drinking Water Quality Management Standard (DWQMS). The revised QEMS Policy will be implemented into the next revision of the Operational Plan. This revision will likely occur in July after the Management Review has been conducted in order to incorporate any further revisions identified through that process. MAY: The Essential/Emergency Supply and Service Contact List as required by Elements 13 and 18 of the DWQMS was updated. This list is required to be at least annually reviewed. JUNE: The external audit has been scheduled for August 15th. Preparation is underway for the audit. THIRD QUARTER: JULY: The Operational Plan has been updated and requires re-endorsement. AUGUST: The external audit was conducted on August 15th by SAI Global, Sandra Tavares. The report has not yet been received. SECTION 4: PERFORMANCE ASSESSMENT REPORT FIRST QUARTER: JANUARY: Chlorine residuals have been maintaining very well for the past month. All sampling and testing met regulatory requirements. Trihalomethanes (THMs) are up 7.7%comparing results of January 2015 to January 2015. THMs are monitored on a quarterly basis. FEBRUARY: All sampling and testing met regulatory requirements. Testing for Schedule 15.1, the lead sampling program was completed this month. MARCH: All sampling and testing met regulatory requirements with 0. Reg 170/03, see attached for all sampling and testing results. SECOND QUARTER: All sampling and testing met regulatory requirements with 0. Reg. 170/03. The table below shows the number of samples taken each month along with the range of results. The limit for Total Coliform and E. coli is zero, heterotrophic plate count(HPC) doesn't have a limit. This is an operational guide to initiate an action plan if results are continuously high in an area. Samples are taken at four different locations throughout the distribution system each week. Total #Samples Coliform E. coli Range # Samples HPC Range (cfu/100mL) (cfu/100mL) (cfu/100mL) January 16 4- 0 0- 6 S <10—20 February 20 0 - 0 0- 0 10 <10—230 March 16 0-0 0=0 S <10- <10 April 16 0 - 0 0- 0 8 <10- 20 May 20 0- 0 0- 0 10 <10-90 June 16 0 -0 0-0 8 <10- >2000 July 16 0-0 0-0 8 <10- 100 August 20 0 - 0 0-0 10 <10- >2000 Trihalomethanes are sampled on a quarterly basis. The table below shows the running average along with the quarterly results so far. Limit THM Result fµg/L) October 2015 - 81 January 2016 - 56 April 2016 - 48 July 2016 - 40 Running Average 100 56.3 The Rodney Tower continuously monitors the free chlorine residual of the water. The results fluctuate based on fill cycles. The chart below shows the minimum, maximum and average daily free chlorine residuals. During the winter months the results are usually very good, however, once there is warmer weather the chlorine residuals dissipate. In April, spring flushing of the distribution system began and improved the residuals in the Rodney Tower. It is required to maintain 0.2mg/L of free chlorine in the distribution system. Therefore,the residual leaving the tower must be above this 0.2mg/L. An adverse reportable event occurs when the chlorine residuals drops below 0.05mg/L. For May,the free chlorine residuals remained in compliance and have been maintaining very well. There was a spike in chlorine due to higher residuals leaving the Tri-Count WTP, chlorine dosing was lowered at the WTP. In June, overall the chlorine residuals are slightly lower which is expected during the summer months. There was an alarm for high chlorine (refer to Section 7),this required a calibration of the chlorine analyzer. There were no low chlorine issues for the month. In July,the minimum free chlorine residual at the tower dropped below 0.4ppm (alarm setpoint). The operators isolated the tower and initiated a drain of approximately 0.5m of water in the tower. flushing was conducted as well to bring up the residual in the system. This event is typical during warm weather. In August,the minimum was maintained above 0.4ppm in the tower. Careful monitoring and ensuring turnover in the tower has helped maintain the residual. Chlorine residuals from the water treatment plant were increased to aid the distribution systems as well. 3.00 2.50 2.00 1.50 —max 1.00 min avg 0.50 0.00 otio oti�O otio 0`�(0 oti(0 otio (0 SECTION oti�0 SECTION 5: OCCUPATIONAL HEALTH &SAFETY FIRST QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted in January. SECOND QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted in April THIRD QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted in July. SECTION 6: GENERAL MAINTENANCE FIRST QUARTER: JANUARY: 04, 11, 18, 25: Collected weekly bacti samples in the West Elgin distribution system 18: collected THM sample 01, 04, 06, 08, 11, 13, 15, 18, 20, 22, 25, 27, 29: West Elgin facility checks and readings 01, 08, 15, 22, 29: Weekly auto flusher rounds in West Elgin 15: Watermain repair at the corner of Monroe & Wellington St. in West Lorne; replaced 35" section of 6" water main, 2x6" hymax couplers, 1x6" saddle, reconnect one customer line. 18: Replaced batteries and rewire the auto flusher timer opposite 21509 Hoskins Line 08: Monthly chamber meter readings 26, 27: West Elgin Distribution monthly sample point rounds 19, 29: Valve operations in the Village of Rodney FEBRUARY: 01,08,16,22,29: collected weekly bacti samples in the West Elgin distribution system 01: completed schedule 15.1 samples from distribution system 01,03,05,08,10,12,15,16,17,19,22,24,26,29:West Elgin facility checks and readings 01: monthly sample station checks and residuals 05,12,19,26: weekly auto flusher rounds in West Elgin 02,03,09,24: valve operations village of West Lorne and rural 16: 24988 Gray Line- replace valve and solenoid assembly on auto flusher, ran several times to ensure proper operation MARCH: 07,14,21,29: Collected weekly bacti samples in the West Elgin distribution system. 02,04,07,09,11,14,16,18,21,23,25,2,30: West Elgin facility checks and readings. 03,11,18,25: Weekly auto flusher rounds in West Elgin. 07: Monthly chamber meter readings. 09,10: West Elgin Distribution monthly sample point rounds. SECOND QUARTER: APRIL: 04,11,18,25: Collected weekly bacti samples in the West Elgin distribution system. 01,04,06,08,11,1.3,18,20,22,25,27,29:West Elgin facility checks and readings. 01,08,15,21,29: Weekly auto flusher rounds in West Elgin. 04: Monthly chamber meter readings. 08: Nevtro onsite to quote altitude valve at West Lorne Standpipe. 11: Quarterly samples collected. 14,27: West Elgin Distribution monthly sample point rounds. 18,19,20,21,25,26,27,28,29: Hydrant flushing. I MAY: 02,09,16,24,30: Collected weekly bacti samples in the West Elgin distribution system. 02: Monthly chamber meter readings. 02,04,06,09,11,13,16,18,20,23,24,27,30: West Elgin facility checks and readings. 03-17: Main valve maintenance; locating,turning valves and painting caps for easier location in the future. 03,05: West Elgin Distribution monthly sample point rounds. 06,13,20,27: Weekly auto flusher rounds in West Elgin. 31: Monthly blow-offs and residuals recorded. JUNE: 01: Monthly chamber meter readings. 01,03,06,08,10,13,15,17,20,22,24,27,29: West Elgin facility checks and readings 03,10,17,24,30: Weekly auto flusher rounds in West Elgin. 06,13,20,27: Collected weekly bacti samples in the West Elgin distribution system. 06,07,08,09: Monthly blow-offs and residuals recorded. 08: Installed a hydrant at Wood St. and McGregor St. in West Lorne. Main isolated from 10:50- , 13:30. Proper main break procedure and disinfection procedure followed. Returned back to normal operations at 14:00. 13,14: West Elgin.Distribution monthly sample point rounds. 14: Started numbering hydrants. 27: Finished numbering hydrants. THIRD QUARTER: JULY: 01,04,06,08,11,13,15,20,22,25,27,29: Rodney tower rounds completed. 04,11,18,25: Collected weekly bacti samples and quarterly samples in the West Elgin distribution system. 07: Monthly chamber meter readings. 08,15,22,29: Weekly auto flusher rounds in West Elgin. 07,11,12,13: West Elgin Distribution monthly sample point rounds. 07,11,12,13: Monthly blow-offs and residuals recorded. 14: Annual backflow preventer testing completed. 20: Operator assisted with changing a service line at West Lorne Legion, replaced due to leak at a high max coupler and two other couplers within 2ft, replaced with poly pipe from main stop to a new curb stop. 29: Flushed at hydrant before the tower. Isolated the tower and drained tower approximately 0.5m and initiated a refill. AUGUST: 01,02,05,08,10,11,12,15,17,19,22,24,26,29,30,31: Rodney tower rounds completed. 02,08,15,22,29: Collected weekly bacti samples in the West Elgin distribution system. 09: Monthly chamber meter readings. 09: Flushed pressure transmitter at Rodney Tower. i I 05,12,19,26: Weekly auto flusher rounds in West Elgin. 09,18,22: West Elgin Distribution monthly sample point rounds. 08,09,12,15,18,22: Monthly blow-offs and residuals recorded 11: Service repair 233 Fourth Street. Lead service was leaking, replaced with poly piping and a new curb stop installed. 19: Drained Rodney Tower and re-filled because the chlorine residual was getting lower. 26: Installed new auto flusher controller at the end of Gray Line. 29: Repaired leaking abandoned service at Marsh & Graham Rd. SECTION 7: ALARM SUMMARY FIRST QUARTER: No alarms during this quarter. SECOND QUARTER: APRIL: No alarms during the month. MAY: 14: Chlorine HI Level alarm; upon arrival chlorine was at 2.36ppm tested chlorine with handheld analyzer and it read 1.73ppm. Calibrated the analyzer, high level possibly due to high chlorine spikes leaving the plant on 13/05/16. JUNE: 09: Rodney Tower Chlorine Alarm:Trending showed chlorine was in HI level from 06:05-06:18, chlorine was ranging from 1.95ppm-2.09ppm. Operator tested analyzer with handheld and calibrated the analyzer. 18: Paged out for a broken pipe at 8650 Furnival Rd. Operator arrived onsite and was instructed by home owner that West Elgin Water Dept was on route to repair. OCWA contacted Mike Kalita and was informed that he was on his was with the parts to repair a joint that had broke near the meter. My assistance was offered more than once but respectfully declined. THIRD QUARTER: JULY: 01: Residential customer in New Glasgow at 8665 Furnival Rd requested water service to be shut off due to leak in basement. 02: Residential customer in New Glasgow at 8665 Furnival Rd requested water service to be turned on. 29: Low chlorine alarm at Rodney Tower. Initiated a flush of the system, drained the tower approximately 0.5m and refilled the tower to increase the overall residual in the tower. AUGUST: No alarms this month. SECTION 8: COMMUNITY COMPLAINTS & CONCERNS FIRST QUARTER: No complaints or concerns this quarter. SECOND QUARTER: APRIL: 27: Service leak at 158 Main Street, West Lorne. Curb stop was leaking, operator replaced curb stop, all done live. Proper disinfection procedure was followed and line was flushed after the repair was completed. MAY: No complaints or concerns this month. JUNE: No complaints or concerns this month. THIRD QUARTER: No complaints in July or August. C .a} V NPVNE t t( . a N v m 0 199ga` . The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: RICK MCDOUGALL, DEPUTY CHIEF BUILDING OFFICIAL DATE: SEPTEMBER 08, 2016 SUBJECT: BUILDING REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for April, 2016 No. of Permits Issued for Month of 2016 2015 APRIL 2016 SFD New 1 4 Units Renovation 0 0 Addition 3 1 . Demolitions 1 0 Storage New 3 1 Buildings Additions 0 0 Demolitions 0 0 Garages/ New 4 1 Car Ports Demolitions 0 0 Farm New/Additions 2 2 Buildings Demolitions 1 0 Other New 3 1 Demolitions 0 0 Septic Permits 1 5 Renovations 0 2 Estimated Value for Month of April $ 1,447,980.00 $ 1,654,000.00 Permit Revenue for Month of April $ 9,544.98 $ 4,49170 Year to Date Value $ 1,744,980.00 $ 3,099,000.00 Year to Date Fees $ 11,807.04 $ 11,205.01 Y ully Submitted Reviewed by: ouga C.s.C.o. cott Gawl .A.,C.G.A hie Building Official Administrat (Treasurer a � N � u = m L j The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: RICK MCDOUGALL, DEPUTY CHIEF BUILDING OFFICIAL DATE; SEPTEMBER 08, 2016 SUBJECT: BUILDING REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for May, 2016 No. of Permits Issued for Month of 2016 2015 MAY 2016 SFD New 1 0 Units Renovation 0 0 Addition 0 1 Demolitions 0 0 Storage New 1 0 Buildings Additions 0 0 Demolitions 0 0 Garages/ New 0 0 Car Ports Demolitions 0 0 Farm New/Additions 1 2 Buildings Demolitions 0 0 Other New 2 4 Demolitions 0 0 Septic Permits 2 5 Renovations 0 2 Estimated Value for Month of April $ 300,300.00 $ 237,200.00 Permit Revenue for Month of April $ 2,855.46 $ 379.40 Year to Date Value $ 2,045,280.00 $ 3,336,200.00 Year to Date Fees $ 14,662.50 $ 11,584.41 Rpe 7ief bmitted R eviewed by: . ca.c.o. cott Gaw e , a .,c.G.A uildin g Official Administrator reasurer , y 4F y c pPVNF �( e � N 2 � , The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: RICK MCDOUGALL, DEPUTY CHIEF BUILDING OFFICIAL DATE: SEPTEMBER 08, 2016 SUBJECT: BUILDING REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for June, 2016 No. of Permits Issued for Month of 2016 2015 JUNE 2016 SFD New 0 2 Units Renovation 0 0 Addition 1 0 Demolitions 0 0 Storage New 2 0 Buildings Additions 0 0 Demolitions 0 0 Garages/ New 1 0 Car Ports Demolitions 0 0 Farm New/Additions 1 0 Buildings Demolitions 0 0 Other New 4 2 Demolitions 0 0 Septic Permits 0 1 Renovations 0 1 Estimated Value for Month of June $ 937,300.00 $7,110,650.00 Permit Revenue for Month of June $ 5;807.23 $ 45,051.25 Year to Date Value $ 2,982,580.00 $ 10,446,850.00 Year to Date Fees $ 21,394.73 $ 56,635.66 nic ectf bmitted Reviewed by: ou . C.s.C.o. �' a,� le , C.P.A.7urer y ty Building Official Administrator/Trea r C �y or W EP V c NPVq a s u x m 4 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: RICK MCDOUGALL, DEPUTY CHIEF BUILDING OFFICIAL DATE: SEPTEMBER 08, 2016 SUBJECT: BUILDING REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for July, 2016 No, of Permits Issued for Month of 2016 2015 JULY 2016 SFD New 1 0 Units Renovation 1 0 Addition 1 0 Demolitions 0 0 Storage New 3 2 Buildings Additions 1 0 Demolitions 0 0 Garages/ New 3 0 Car Ports Demolitions 0 0 Farm New/Additions 3 1 Buildings Demolitions 0 0 Other New 0 2 Demolitions 0 0 Septic Permits 0 2 Renovations 0 1 Estimated Value for Month of July $ 1,452,500.00 $ 2,020,850.00 Permit Revenue for Month of July $ 8,711.40 $ 11,575.00 Year to Date Value $ 4,435,080.00 $ 12,467,700.00 Year to Date Fees $ 30,106.13 $ 68,210.66 6spe y itted Reviewed by: Ri Mc u c.ac.o. Scott Gawley, P.A.,C.G.A p ief Building Official Administrator/Treasurer C' W v � m The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: R. Scott Gawley, C.A.O.- Clerk DATE: September 8, 2016 SUBJECT: Bylaw Enforcement Report RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for July 2016 BACKGROUND: 369 Building Condition Being Investigated OPEN 376 Untidy Yard/Grass Order Issued COMPLIANT 377 Untidy Yard/Grass Order Issued OPEN 391 Dogs off Leash Investigating OPEN 392 Unplated Vehicle, Grass Investigated COMPLIANT 393 Long Grass Order Issued OPEN 394 Untidy Yard/Zoning Investigating OPEN Respectfully Submitted, Scott Gawley, C, , CGA - C.A.O./Clerk/Treasurer 'I V .UP4AC T r N Q WsnY � � R7 I 4B The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley DATE: September 8, 2016 SUBJECT: Human Resources Policy 1.10 - Vacation RECOMMENDATION: THAT Council approve the Human Resource Policy changes. INTRODUCTION: The Municipality of West Elgin currently reassessed its Vacation policies and determined changes in policy needed to be made. DISCUSSION: The proposed changes are to ensure that the vacation policies are up to date and legally compliant. Respectfully Submitted, Scott Gawley, C A CGA C.A.O.-Clerk kl J �� o-w die 9Wunicipat4y of West Elgin To: Council of the Municipality of West Elgin From: West Elgin Fire Chief Jeff Slater Date: September 8 2016 Subject: Monthly Fire Report Recommendation: That Council receives and file. Introduction: A brief synopsis of where the West Elgin Fire Department is now and where we are heading in the near future. Discussion: • On august 23rd 2016 the West Elgin Fire department attended a house fire at 21587 Kintyre Line.The Fire Department running card assignments have been revamped to include both stations responding to structure fires within the Municipality.The initial call came it at 0812 for both stations.West Elgin Station 1 being the lead department. In total there were 17 fire fighters in attendance including the Chief and Deputy Chief,2 of which were not at the scene. Of most significance not only is the fact that we had enough fire fighters to safely battle the fire,Tanker 2 was arriving with water,just as Tanker 1 was leaving to get more water: a far cry from the previous arrangements that were in place. The Chief activated the Mutual Aid system that is in place across the county,thus making Dutton Dunwich Fire available to cover Station 2 area,and Southwest Middlesex Fire available to cover Station# 1 area.All went well from a tactical standpoint. • Pump#2:As indicated during last months fire report Pump# 2 was sent down to Carrier truck Center to have repairs made to the pump,the pump needed some additional repairs to the pump housing at an additional cost of approximately$2000.00. • Fire Incidents: Station# 1: Rescue False Alarm 2 Rescue no action required (MVC] 4 Vehicle Collisions: 5 CO Alarms 1 Burn Complaints 6 Medical 4 Alarm System 2 Fire 5 Other 4 -2- incidents 33 i d For a total of 39 hours and 13 minutes,236 responders Station#2: Rescue False Alarm 1 Rescue no action required 2 Vehicle Collisions 11 CO Alarms 4 Burn Complaints 2 Medical Calls 1 Alarm System 4 Fires 6 Other 2 33 incidents For a total of 44 hours, 30 minutes,227 responders. Moving Forward: I. The Chiefs office will be located at Station# 1.Although Station#2 has an office located in it there is currently no internet access and that makes operating the office from this location difficult. 2. All personnel files will be located in the chiefs office. 3. DZ Driver training has been offered to all fire fighters and according to By Law 2016-08, 9 (c) fire fighters must obtain their DZ licence within 12 months of appointment date. 4. West Elgin Fire had 7 graduates of the J-Tag program and that have qualified to complete the NFPA testing. S. Currently,we are waiting for The Drawings and specifications for the trucks. 6. Station 1 has tickets available for the fundraiser draw for tickets to the World Junior 2017 Hockey Tournament.Mayor Wiehle has already purchased his. 7. Training is continuing with Ropes,Webbing and knots being the subject for September. 8. August 28th members of the West Elgin Fire Department attended at Beattie Manor for their Open House.We attended with the Fire House as well as the Fire Extinguisher Training Trailer. 9. West Elgin Fire Will be attending at the Rodney Fair for the demolition Derby,as well as the Tractor Pull Respectfully Submitted Approved By f Jeff Slater Scott Gawley C. . . West Elgin Fire Chief 4Y OF � � Pyre fi r U ^ 2 j The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Spencer Pray, Deputy Clerk DATE: September 8, 2016 SUBJECT: Extending Elgin County Library Leases for Rodney and West Elgin RECOMMENDATION: THAT Council receive the report. AND THAT Council Amend By-law 2006-81 Authorize Lease Agreement with. Elgin County for Rodney Library for Section 2.2.2. to read "for a further six (6) year period commencing on January 1, 2017 and ending December 31, 2022". AND THAT Council Amend By-law 2007-67 Authorize Lease Agreement with Elgin County for West Lorne Library for Section 2.2.2. to read "for a further six (6) year period commencing on January 1, 2017 and ending December 31, 2022". AND FURTHERMORE that the County of Elgin be notified of the Municipality of West Elgin's consent to their request. INTRODUCTION: The Municipality of West Elgin currently has two agreements in place for the facilitation of Public Library services in Rodney and West Lorne. DISCUSSION: The renewal of the leases for both libraries has come up and requires Elgin County only to submit a written request to the Municipality of West Elgin for the extension of the lease prior to September 30, 2016. Elgin County has lived up to all conditions of the agreement. The request being brought for in this report is to clean up the agreement. Prior extensions were five years; the current agreement shows five years but the term of the agreement ends in six years. Amending five years to read six years ensures that the original intent of the last lease is fulfilled and that West Elgin will have a consistent renewal facility lease date with other Library Branches in the County of Elgin. Respectfully Submitted, Reviewed by, Spencer Pray, MBA R. Scott Gawle PA CGA Deputy Clerk C.A.O.-Cleric � o Q , y 4F T • N I he Municipality lity o f West Elgin TO: MAYOR AND COUNCIL, MUNICIPALITY OF VILEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: SEPTMBER 8, 2016 SUBJECT: PROPOSED CONSENT APPLICATION FOR BRADLEY TRYBEL AND MICHAEL TRYBEL, 21524 QUEENS LINE RECOMMENDATION: THAT Council of the Municipality of West Elgin recommend APPROVAL to the Land Division Committee of the County of Elgin for the proposed severance application South East % Lot 3, Concession 7, 21524 Queens Line , provided the following conditions are included: a) That a Zoning By-law Amendment is in force and effect for the severed and retained parcels; b) That the owner has the necessary review and assessment conducted on the existing sewage disposal system to confirm its adequacy and/or necessary replacement; c) That Municipal drain re-apportionments (if required) have occurred; d) That requirements of the Municipal Road Department regarding access and/or drainage have been met; e) Water and/or sewer connection fees, if applicable have been paid; f) That taxes have been paid in full; g) That two copies of the registered surveyed have been provided to the Municipality; and, h) That the solicitor provides an undertaking that a copy of the registered deed for the severed lands once the transaction has occurred will be provided to the Municipality. BACKGROUND: An application for proposed severance was submitted to the Municipality by Bradley Trybel and Michael Trybel. The owners are requesting the severance of a 0.64 ha (1.58 ac) parcel of land, legally described as South East % Lot 3, Concession 7, on the north side of Queens Line, in the geographic Township of Aldborough, and known municipally as 21524 Queens Line (as shown on the attached Key Map). The proposed severed lands are zoned General Agricultural (Al) in the Municipality of West Elgin Zoning By- law No. 2015-36 and designated Agricultural in the Municipality of West Elgin Official Plan. A previous surplus farm dwelling severance occurred on Lot 8 several years ago. {I The purpose of the severance is to permit the severance of a surplus farm dwelling. The proposed severed parcel will have an area of 0.64 ha (1.55 ac) and a frontage of approximately 104.97 m (344.44 ft.) along Queens Line. The proposed severed lands will contain a house and shed with private water and private septic system. The proposed retained lands will have an area of.18.47 ha (45.64 ac) and a frontage of 138.49 m (454.37 ft.) along Queens Line. The proposed retained parcel will be vacant. Agricultural uses surround the subject lands. The location of the subject lands are on the attached Key Map. DISCUSSION: Provincial Policy Statement PPS Under Section 3(5) of the Planning Act, the Municipality "shall be consistent with' matters of provincial interest as set out in the Provincial Policy Statements (PPS). Lot creation in prune agricultural areas are permitted for: a) agricultural uses; b) agriculture- related uses; c) a residence surplus to a farming operation as a result of farm consolidation, provided that the planning authority ensures that new residential dwellings are prohibited on any vacant remnant parcel of farmland created by the severance; and d) infrastructure, where the facility or corridor cannot be accommodated through the use of easements or rights-of-way. New land uses, including the creation of lots and new or expanding livestock facilities shall comply with the minimum distance separation formulae. Comment: The residence is surplus to the owners' needs. The new lot is limited in size to accommodate the use and services. A condition to rezone the retained farmland to prohibit construction of new residences is recommended to address the PPS requirement to prohibit new dwellings on the vacant farmland. The proposed severed parcel meets the recommended Minimum Distance Separation I setback. Conclusion: The proposed severance application is consistent with the PPS. County of Elgin Official Plan The subject lands are designated 'Agricultural Area' on Schedule 'A' Land Use in the County of Elgin Official Plan. Section E1.2.3.4 b) permits the creation of new lots provided the local Official Plan supports their creation and if the lot is to be created to accommodate a habitable residence that has become surplus to a farming operation as a result of a farm consolidation provided that the development of a new residential use is prohibited on any retained parcel of farmland created by the consent to sever. Comment- The residence to be severed is habitable and is surplus to the owners' farming operation. The proposed severed parcel meets the recommended MDS I setback. A condition to rezone the retained farmland to prohibit construction of new residences is recommended. Conciusion: The proposed severance application conforms to the County of Elgin Official Plan. Municicality of West Elgin Official Plan The subject lands are designated as `Agricultural' on Schedule 'E' Rural Area land Use &Transportation Plan in the Municipality of!Nest Elgin Official Plan. The Agricultural policies permit the severance of surplus farm dwellings provided the retained are rezoned to prohibit future residential uses. The proposed severed parcel meets the Minimum Distance Separation I formula. Comment: The proposed severance demonstrates that the residence is surplus to the farming operation of the owners. The home base farming operation is located in the Municipality of Dutton Dunwich, which is acceptable as this is an adjacent municipality to West Elgin. The owners have included a small portion of tillable lands, 035 ha (0.67 ac) to be included in the area for the proposed severed parcel to allow for septic system replacement area and amenity area for the lot. The area for the proposed severed parcel is still acceptable as it is under 0.6 ha in area. There are no livestock opevations affecting the proposal A condition that septic system review be completed to ensure the septic system functions adequately is recommended for the proposed severed lands. Conclusion: The proposed severance application conforms to the Municipality of West Elgin Official Plan. Municipality of West Elgin Zoning By-law 2015-36 The severed parcel is proposed to be rezoned from Agricultural (Al) Zone to Restricted Agricultural (A3) Zone. The A3 zone will permit agri-tourism, animal clinic, animal hospital, bed and breakfast establishment, dog kennel day care, day care centre, secondary farm occupation, restricted agricultural use and single unit dwelling. The retained parcel is proposed to be rezoned from Agricultural (Al) Zone to Agricultural (A2) Zone. The A2 zone prohibits residential use and residential buildings and permits agricultural use, agri-tourism use, farm winery, hunting reserve, production of oil and natural gas and wildlife preserve. Respectfully Submitted, Reviewed by: R. Scott Gawle , C.P.A., C.G.A. Heather James, MCIP, RPP y Planner Administrator/Treasurer KEY MAP �_III � II I � � II [ I � II � � � lllllli � ; I If � ', ' i fljl ! I I if � lll 11 ii , • ` I II ! iI ! II ii it i ii i it � � II � I� II jlillC � � II � , I I y ill fEl 4 � Ili . Iii ! lil � � l : till i i I � I [ I [ ilillll [ � III ! ' I • Ijljljil [ Ilil ! [ �i ! Ij '; I � iili ' l I + � � �� � � Ili �illilE ` i ' 111ii � ilililll ! � �I i _i. _.... ..... ...._..... ..—�. .. __. — _ _. •—.�����E'c�.��'-tea _ �— _ __.�.---�-� r-- —_._- IL • ----- �„q„� cs��`v� s- - •- -- --- -..-. .. _ `. ._ _ -- - ._.��i�?'���. .--:.porgy: o � a +• j u' u n, �H'7896'� The Municipality of West Elgin TO: MAYOR AND COUNCIL, MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: SEPTEMBER 8, 2016 SUBJECT: PROPOSED FEES FOR TEMPORARY USE BY-LAWS RECOMMENDATION: THAT Council of the Municipality of West Elgin AMEND By-law 2010-19, being a by-law to amend the fees and charges for the Planning Department by adding the following fees: Temporary Use By-law $1,500.00 (deposit of$5,000) Temporary Use By-law Renewal $1,000.00 REASON FOR AND NATURE OF THE REQUEST: There has been an inquiry by a property owner wishing to erect a garden suite as a temporary use for a family member on their property. A temporary use by-law is required to facilitate this request. Currently, the Municipality has no fee for a temporary use by-law. DISCUSSION: Planning Act Section 39(1) and 39.1(1) of the Planning Act apply to a proposed temporary use zoning by-law amendment. Section 39(1) permits Council to pass a by-law under Section 34, to authorize the temporary use of land, buildings or structures for any purpose set out therein that is otherwise prohibited by the by-law. Section 39.1(1) expands on this permission by allowing Council to authorize the temporary use of a garden suite, for up to 20 years, and require the owner(s) of the suite to enter into an agreement with the municipality, as a condition to passing a by-law to address the following: a) the installation, maintenance and removal of the garden suite; b) the period of occupancy of the garden suite by any of the persons named in the agreement; and, c) the monetary or other form of security that the council may require for actual or potential costs to the municipality related to the garden suite. County of Elgin Official Plan Section C1.3.2 Housing Policies — General Policies states local municipalities are encouraged to include local Official Plan policies with respect to garden suites. The policy also states encouraging the establishment of garden suites will also assist in meeting residential intensification targets and the provision of affordable housing. Municipality of West El in Official Plan Section 4.4.5 permits a garden suite, granny flat or other temporary accommodation for up to 10 years on the same lot as a dwelling for family members and for reasons related to the personal health and safety of the main occupant(s) of the dwelling. Such units shall be designed to be portable and removed or readily converted to non-residential use upon not being required for the intended occupancy. The lot on which the unit is to be placed shall be sufficiently large to accommodate the dwelling and its required services and be compatible with adjacent uses. A Temporary Use By-law shall be required in accordance with the provisions of the Planning Act along with an agreement with the Municipality that addresses occupancy of the dwelling and its removal or conversion to other uses at the end of the temporary period. Comment: The West Elgin Official Plan was adopted by Council on February 21, 2008 and came into force and effect by the Ministry of Municipal Affairs and Housing on March 8, 2011 with modifications. On May 4, 2091, the Strong Communities through Affordable Housing Act amended the Planning Act to increase the number of years garden suites may be authorized under a temporary use bylaw from 10 to 20 years. Previously, municipalities were able to pass temporary use by-laws authorizing garden suites for up to 10 years. Provisions in the Act continue to allow for municipalities to extend the timeline for garden suites by three-year increments. In terms of the allowable time period, it is my opinion the Planning Act takes precedent over the West Elgin Official Plan in that a garden suite can be permitted up to 20 years. A review of the West Elgin Official Plan will begin in 2017. Revising the garden suites policies to be in conformity with provincial legislation will be proposed in the update to the Official Plan. FEE REVIEW: A review of fees has been conducted with two neighbouring municipalities: Municipality of Dutton Dunwich and the Township of Southwold. In the Municipality of Dutton Dunwich, a temporary use by-law fee is $2,000.00 with a renewal fee of $1,500.00, and a $5,000.00 deposit should the municipality be required to remove the garden suite. In the Township of Southwold, a temporary use by-law fee is $650.00 with no renewal fee and a $5,000.00 deposit should the municipality be required to remove the garden suite. PROPOSED FEES AND DEPOSIT: A temporary use by-law is similar to a zoning by-law in terms of process and public meeting requirement with the exception that an agreement needs to be prepared once the by-law is in force and effect to address the items listed in Section 39.1(1) of the Planning Act. The agreement will require the municipal solicitor to review to ensure the municipality is legally protected from potential liability. As our zoning bylaw amendment fee is $1,200.00 where no severance application is required, I recommend that our temporary use by-law fee should be $1,500.00 to cover our planning and legal costs, a renewal fee of $1,000.00 to cover planning costs and amendment to the agreement; and, a deposit of $5,000.00 should removal of the garden suite be required. Respectfully Submitted, Reviewed by: Heather James, MCI P, RPP �. . Scott Gawle , C.P.A., C.G.A. Planner AdministratorlTreasurer J� F August 13, 2016 West Elgin Mayor and Council Municipality of West Elgin 22413 Hoskins Line PO Box 490 Rodney, Ontario NOL 2CO Mr. Mayor, deputy Mayor and Councillors: RE; CRA deems campgrounds "Too Small"to be a small business I am writing to request that the Municipality of West Elgin join in supporting the Camping in Ontario's call for support and the City of Quinte West resolution, dated July 14, 2016, as it pertains to the CRA decision declaring private campgrounds across Canada"too small" to be small businesses and the resulting increased tax burden on those campgrounds. Earlier this year, the Canada Revenue Agency (CRA) deemed that family-run campgrounds are "too small"to benefit from the small business deduction—something that almost every other small business in Canada benefits from. The decision means that family-run campgrounds must pay a higher tax rate than many Canadian billion-dollar multinational corporations. In many cases,jumping from 15.%to 60% income tax. While we do not think that CRA intentionally wishes to harm family-run campgrounds, this has become a serious issue for the Canadian camping industry. In fact, it is forcing some parks to close their doors permanently. As you are all aware, my family and partners have owned and operated Lakewood Trailer Estates campground in Port Glasgow, ON for some time.What you may not know is that we have, in fact, been part of the West Elgin community for the past 19 years, or that we are currently transitioning to the second generation park management team, or that Lakewood [Trailer Estates, Family Campground] itself is celebrating 45 years of operation this summer. That is 45 years that this family owned and operated campground has create employment, tourism, provide accomodation for the traveling public, and significant economic spin-offs for our municipality's local businesses and service clubs. Below you will find links to several news broadcasts that have occurred over the summer. As well, I have attached to this email copies of the Camping In Ontario news release and the City of Quinte West's resolution for your review. 1 FOR IMMEDIATE RELEASE CRA Decisions Put Camping In Canada At Risk Campgrounds launch campaign to urge federal government to intervene TORONTO May 12, 2016 — On the eve of launching the 2016 camping season, family-run campgrounds across Ontario are receiving surprise tax bills that put the entire Canadian camping tradition at risk. The Canada Revenue Agency (CRA) has decided that some campgrounds are too small to qualify for the small business tax deduction, demanding tax payments at rates that are greater than those of billion-dollar businesses. "Camping is about celebrating the great outdoors and is an integral part of our nation's history and our identity as Canadians," said Alexandra Anderson, Executive Director of Camping In Ontario. "Nearly 5.8 million Canadians go camping each year, along with numerous international visitors who want to experience the natural wonder of our country. We don't want to believe that it is the CRA's intention to destroy family-run campgrounds, but that's exactly what will happen if their decisions are not reversed." Campgrounds in Ontario have begun receiving calls and letters from CRA warning them of reassessments in part because they are deemed not to qualify for the small business tax deduction since they employ fewer than five people. Many family-run campgrounds are seasonal businesses that must close during the winter to meet their municipal by-laws and consequently easily fall below the five full-time equivalent (FTE) employee threshold. "My husband's family has been operating our campground since 1968. It's just the two of us and we work long hours each camping season to provide our campers with a great experience. We pay our taxes on time, we do our paper work properly, but according to CRA we now have to pay tens of thousands of dollars extra," said Terrie Sage of Sage Campground. Another campground owner, who did not wish to be identified, said "I actually thought this was a scam when I first received the letter from CRA. Instead, I now have a tax bill for approximately $250,000 extra. This will wipe out our savings which we were going to use to upgrade the septic system and roads in our park. This decision severely hurts us." Camping in Ontario--which represents 440 privately-owned campgrounds in Ontario — is working with the Canadian Federation of Independent Business to push the Department of Small Business and Tourism, Finance Canada and the CRA to implement changes that ensure campgrounds are recognized as small businesses and pay the same taxes as other small businesses. The camping industry is also launching a campaign to educate all Members of Parliament, Ministers and the CRA on the issue and on the importance of Canada's camping community. Canadians can sign an online petition at Change.org hfto://tinyuri.com/h8awiat, join our Facebook group hftps://www.facebook.com/CanadiansForCamping/and Tweet their support for camping in Canada @CdnsForCamping. "CRA is punishing these hard-working, middle-class small business owners by taxing them more than three times the rate of other small businesses — rates higher than even the largest corporations," said Dan Kelly, CFIB president. The camping community supports 15,000 jobs across the province, contributing $1 billion to Ontario's economy and generating $294 million in tax revenues. Campgrounds in particular are a source of employment and economic activity in Ontario's north and rural communities in the province. -30- For more information, please contact: Monika Bujalska T: 647-525-8401 E: canadians4camping@gmaii.com Spencer Pray From: County of Elgin <County_of Elgin @mail.vresp.com> Sent: Tuesday, August 30, 2016 11:29 AM To: spray @westelgin.net Subject: Elgin Economic Development Newsletter Aug. 2016 E6 Like ' .rr,+ueet share l �i El Fk: Hl VY 1 1 K 11 F i Progressive by Nature F IF i Business PrD i:le New Shawarma Restaurant Opens in Port Stanley Shebaz's Shawarma& Falafel has officially opened for business at 175 William Street, Port Staple restaurant owned by Doris and Gabriel Chordeker serves up Mediterranean style street cuisine the Shawarma, Falafel, and Samosas.The couple used to run the Max Milk Convenience Store in Por during this time realized that an opportunity existed to offer a different style of cuisine in the village To learn more about Shebaz s Shawarma click here. y. Business Resource Save The Date for Enterprise Elgin y� The 2nd Annual Enterprise Elgin Business Development Competition is currer `k r R submissions. Entrepreneurs or existing businesses are encouraged to create development plan regarding a new business venture, a new product, or an exp business development plan will then be entered into a competition to win thou y- WM� and in-kind prizes to help the business grow. ELGIN To learn more about the Enter ise Elgin Business Development Competition c ENTERPRISE �� Business Bien Competition Business Profile Empower Fore Life - Confidence and Resilience Through Fitness and Sport r Growing up, Sarah Westaway was passionate about fitness. She was involved in high school and attended-Ball State University on a golf scholarship. She gr Bachelor of Science degree from the School of Health and Physiology with a rr t Community Health and has now returned to Elgin County to pursue a career a: E y the Thames Valley District School Board. i�cks In May of 2016, Sarah founded the Empower Fore Life Golf and Fitness Leade a way to build self-confidence and self-resilience in young women through fitne To learn more about Empower-Fore Life click here. Business Profile Wildflowers Farm - Growing and Evolving Naturally 2 4°t;[ m r�t�1l a3^�t INS?� 'r, s✓'N Nestled among fragrant fields of flowers,just minutes from Lake Erie's north she sits Wildflowers Farm the homestead of Jane and Chuck Magri and their three y children. The Magris moved to the farm on Fruit Ridge Line in 2007, and soon a launched Wildflowers Tea. The pair opened a store on the farm in 2013 as a plE Wildflowers Money, Wildflowers Tea blends, and herb-infused bath products. r To learn more about Wildflowers Farm click here. , Local Event Culture Days El i: Elgin County will be celebrating Culture Days September 30-October 2. � 1I�¢�F11��33RR9m i n[ml��` i•Ri_ '9,-w[5F A i.L:iP S'AR N.9�i',t'�a R" ILYfC . To Learn more about Culture Days in Elgn County click here. Mi;l ill lip 1,1 ai having problems viewing or downloading the images for the Pl version of the newsletter. Click to view this email in a browser If you no longer wish to receive these emails,please reply to this message with"Unsubscribe"in the subject line or simply click on the following link:Unsubscribe 3 .4 :; 3 . =vAV �r3 COUNCIL RESOLUTION Res: 2076-07// VWeduesday April 13t;2015 Moved by: Seconded by: WHEREAS Invenergy was awarded a contract for the Strong Breeze Wind Project despite the fact that the Council of the Municipality of Dutton Dunwich surveyed the community as to whether Its citizens were In favour or opposed to having an IWT project,and 84910 of respondents stated they were not in flavour; AND WHEREAS Invenergy was awarded a contract for the Strong Breeze Wired Project despite the lack of municipal support; AND WHEREAS Invenergy was awarded a contract for the Strong Breeze Wind Project with support from six Ontario First Nations communities, none of which are local First Nation Bands,and some of which are 1,000 km away from Dutton Dunwich. THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Dutton Dunwich requests: 1. That the"Municipal Support Resolution"becomes a mandatory requirement in the IESO process, 2. That any points for Aboriginal participation in a given power project be limited to the First Nation who has a comprehensive claim on the land where the project will be built; 3. That any announcement of the successful bidders includes an explanation of the points awarded to each bid. 4. AND THAT this resolution be forwarded to the Chair of the Board & President of IESO, the Minister of Energy,Elgin-Middlesex-London MPP Jeff Yurek,AMO and all municipalities within the Province. G 11 co e o e T!i Yeas N_aVs Carried: I.Fleck D. McKillop T _ JMayor M. Hentz - _ - I � Defeated: - B. Purcell � C. McWilliam -Mayor Mayor k f R9C t f i S l C f mm c7 I MINISTER E , Last summer, my Parliamentary Assistant, MPP Eleanor McMahon, initiated a review of the Conservation Authorities Act seeking to identify opportunities to improve the legislative, regulatory and policy framework that currently governs the creation, operation and activities of conservation authorities. I am pleased to share with you the government's priorities for moving forward with the next phase of this review. I would like to thank indigenous communities, municipalities, O Modernizing funding mechanisms to support members of the public and conservation conservation authority operations. stakeholders, p authorities themselves for taking the time to participate in the review and for providing us with their ideas. Feedback 0 Enhancing flexibility for the province to update received represents an important contribution to the the Conservation Authorities Actframework Ministry's review,and to the overall objective of ensuring in the future. the act meets the needs of Ontarians in a modern context. The province recognizes and values the achievements This feedback confirmed the continued relevance of the of conservation authorities in delivering programs and Conservation Authorities Act model including the import- services that protect and manage water and other natural ance of managing natural resources at the watershed resources in the province. Our government is committed scale. In response to the feedback provided, the province to continuing to work with Ontarians to build upon the has identified five priorities for updating the Conservation feedback they provided to develop specific actions in Authorities Acts legislative, regulatory and policy framework: support of achieving these priorities. Your opinions and insights are important to us. I look OStrengthening oversight and accountability in forward to building on the relationships we've created decision-making. and moving forward with the development of legislative, regulatory and policy changes designed to address the © Increasing clarity and consistency in roles and feedback you have already provided. responsibilities, processes and requirements. 0 Improving collaboration and engagement among Sincerely, all parties involved in resource management. Bill Mauro Minister of Natural Resources and Forestry 0 CONSERVATION AUTHORITIES ACT REVIEW-CONSULTATION DOCUMENT MAY 2016 F CONTENTS .......... I INTRODUCTION 4 rC- 2 PRIORITIES FOR UPDATING THE CONSERVATION AUTHORITIES ACT l Priority #1: Strengthening Oversight and Accountability 8 Priority #2: Increasing Clarity and Consistency 9 Priority #3: Improving Collaboration and Engagement 11 Priority #4: Modernizing Funding Mechanisms 13 Priority #5: Enhancing Flexibility for the Province 15 3 OTHER ACTIONS BEING CONSIDERED 17 `i r,r- 4 FEEDBACK REQUESTED 18 5 HOW TO PROVIDE FEEDBACK 19 MAY 2U16 MINISTRY OF NATURAL RESOURCES AND FORESTRY INTR DUCTION The Parliamentary Assistant to the Minister of Natural Resources and Forestry was given a mandate in November of 2014 to engage with ministries, municipalities, Indigenous Peoples and stakeholders to initiate a review of the Conservation Authorities Act The objective of the Conservation Authorities Act review The response to the Ministry's discussion paper was is to identify opportunities to improve the legislative, substantial.The Ministry received over 270 individual regulatory and policy framework that currently governs submissions identifying perspectives from ten different the creation, operation and activities of conservation sectors,and more than 2,700 individual or distinct com- authorities, including addressing roles, responsibilities ments related to the review. Although comments were and governance of conservation authorities in resource provided by a wide range of individuals and groups management and environmental protection. representing a wide range of perspectives,a number of common areas of agreement were identified. In July 2015, as a first step in support in the review, the Ministry of Natural Resources and Forestry(MNRF) Comments received in response to the Ministry's discussion posted a discussion paper to the Environmental Registry_ paper and during engagement sessions expressed gen- (EBR Registry Number 012-4509)for public consultation eral agreement that the overall conservation authority and held over twenty stakeholder and indigenous engage- model and principles upon which it is based remain as ment sessions along with targeted meetings across the relevant today as they were when the act was first estab- province to gain feedback on the following three areas: lished. In addition, most respondents agreed that the watershed continues to serve as an ecologically appropriate 1. Governance: The processes, structures, and scale for many resource management activities, particu- accountability frameworks within the act which larly water management, and allows for a balance in direct conservation authority decision-making developing and implementing locally appropriate solutions and operations; and working across larger scales and political boundaries. 2. Funding Mechanisms:The mechanisms put in place by the act to fund conservation authorities; and All sectors providing input into the review recognized the value and public benefit of conservation authority roles 3. Roles and Responsibilities:The roles and associated in providing environmental education, landowner and responsibilities that the act enables conservation broader stewardship programs, and the provision of authorities to undertake. access to natural areas and recreational opportunities provided through conservation areas—in addition to the critical role conservation authorities play in protecting people and property from water-related natural hazards. ® 0 CONSERVATION AUTHORITIES ACT REVIEW-CONSULTATION DOCUMENT MAY 2016 T 7/ t I - - c - 1 Yrr��5lii trl 5 �F{ .F" rw -•+' by.,,&-`;'{fir While the value of conservation authority roles and in response tofeedbadk obtained through responsibilities in the conservation, restoration, develop- the initial phase of the Ministry's review, the ment and management of natural resources were clearly government has established five priorities acknowledged, all sectors—including conservation for updating the Conservaf on AufhorifiesAcf authorities themselves— identified a number of aegislative,regulatory and policy framework, opportunities for improvement. Responses to questions concerning the governance of O Strengthening oversight and accountability In decision mai<ing conservation authorities identified a need to update or enhance existing oversight and accountability mechan- isms including formalizing the role of other ministries in roles and eesponslbilitles, processes providing provincial direction and oversight to conservation and requiremen t s. authorities. In addition, many sectors identified a need Improving collaboration and to increase coordination in the collection and sharing of engagement among all parties information among the province, municipalities and con- Involved in resource management. servo#ion authorities and to provide indigenous communities, Modernizing funding Mechanisms to stakeholders and other interested parties with greater support conservation authority operations. opportunities to participate in conservation authority decision-making. © Enhancin.g flexibility for the province to update;the Conservation Authorities Act Comments regarding the funding mechanisms contained framework rn the:fiuture. within the act indicated multi-stakeholder support for addressing disparities in conservation authority resources and capabilities. They also highlighted the need for pro- While support for taking action in these areas was strong, viding additional clarity, consistency and transparency in feedback provided in response to the Ministry's discussion the development and use of municipal levies and fees. paper did not indicate a need for drastic,wholesale changes. Feedback did however indicate a strong desire Discussions concerning the roles and responsibilities from all sectors,including from conservation authorities ' of conservation authorities in Ontario identified a need themselves,to update the existing legislative, regulatory to clarify and confirm conservation authorities' mandate. and policy framework to match modern expectations for There is also the desire to see greater consistency in the clarity,transparency and accountability in the operation of programs and services offered by conservation author- ities, and some degree of standardization in program Public sector organizations. In many instances conserva- tion authorities have already taken steps to help meet and policy design and implementation—particularly these expectations by voluntarily incorporating best among neighboring authorities. management practices into their operations and working together to share and coordinate resources and expertise. In fact several of the proposed actions contained within this consultation document are explicitly intended to formally integrate and build upon these best management practices. MAY 2016 MINISTRY Of NATURAL RESOURCES AND FORESTRY 0 This consultation document represents the next stage of the Ministry's review. It provides an overview of the Ministry's priorities for updating the legislative, regulatory and policy framework that currently governs the creation, operation and activities of conservation authorities,and introduces actions currently being considered by the Ministry in support of achieving these priorities. THE CONSERVATION AUTHORITIES ACT REVIEW PROCESS STAGE 0 ,1 DISCUSSION PAPER PROPOSED PRIORITIES PROPOSED CHANGES Seeking feedback Seeking feedback on Seeking feedback on opportunities identified priorities and on specific, for improvement actions being considered proposed changes The objective of this consultation document is to obtain Your opinions and insights are important to us.This consul- feedback on the Ministry's priorities for updating the tation document outlines a number of ways people can Conservation Authorities Act legislative, regulatory and engage in the review,and we encourage all to participate. policy framework and the actions being considered by the Ministry in support of these priorities.The feedback Additional background on conservation authority roles, received in response to this document will be used to responsibilities,governance and funding can be found inform the development of proposed legislative, regulatory within the Ministry's discussion pier. and policy changes.Any changes to the existing legislative, regulatory or policy framework proposed in the future will be subject to further consultation as appropriate, for example through subsequent Environmental Registry postings. S 0 CONSERVATION AUTHORITIES ACT REVIEW-CONSULTATION DOCUMENT MAY 2010 I �. -;E R PR �R Fo . . FD A NTI . T E 3 SE 7 ON . js RVA 1E .: ACT. H All .T RIB' The subsections below provide an overview of the Ministry's priorities for updating the Conservation Authorities Act legislative, regulatory and policy framework and actions currently being considered by the Ministry in support of achieving these priorities. PRIORITY #1: Strengthening Oversight and Accountability PRIORITY #2: Increasing Clarity and Consistency PRIORITY #3: Improving Collaboration and Engagement PRIORITY #4: Modernizing Funding Mechanisms PRIORITY #5: Enhancing Flexibility for the Province MAY 2016 MINISTRY OF NATURAL RESOURCES AND FORESTRY PRIORITY #1 : Strengthening Oversight and Accountability Conservation authorities are governed by the Conservation support for increasing the transparency and oversight Authorities Actand by a board of directors appointed by of conservation authority decision-making, and updating the municipalities that form the local authority.The prov- the act to reflect modern best management practices ince,through the act, defines the objectives to be pursued for board operations. by the authority and the powers granted to the authority to achieve these objectives.The activities undertaken by con- In many cases,conservation authorities themselves have voluntarily taken steps to align their operations with recog- nervation authorities in the pursuit of these objectives are directed by a municipally appointed board of directors. nized best management practices for board operations Municipal representatives to conservation authority boards including the development of strategic plans,and aligning are directly accountable to the municipalities that appoint conflict of interest provisions and meeting procedures with them and conservation authorities must abide by provincial requirements set for municipalities. Strengthening over- legislative, regulatory and policy requirements. sight and accountability provisions within the Conservation Authorities Actis intended to formalize these practices Feedback provided in response to the Ministry's discussion across all conservation authorities and ensure that paper indicated strong support for updating or enhan- conservation authority programs and services are cing accountability mechanisms in the act, including governed in a fair and transparent manner. Actions taken by the Ministry to strengthen oversight and :accountability, could include, but are not limited to: • Updating the act to reflect modern legislative structures and accountabilities including,adding a purpose statement to the act and regulations and defining the roles and responsibilities of all parties involved in overseeing and ensuring the accountability of conservation authority operations, programs and services. a Ensuring governance and accountability mechanisms contained within the act align with recognized governance best practices and requirements for public sector organizations including,expectations for establishing and complying with codes of conduct,addressing potential conflicts of interests,ensuring meetings are open to the public,and the prgactive disclosure of information. • Enhancing the authority of the Minister to ensure conservation authority operations, programs and services are consistent with provincial policy direction and legislative requirements, including new powers to require conservation authorities to collect and disclose information related to the efficiency and effectiveness of conservation authorities' operations, programs and services. • Clarifying the role of municipalities and the conservation authority board in determining,funding, directing, and overseeing programs and services undertaken by conservation authorities to address local concerns and priorities. • Developing or updating processes and requirements for the establishment,amalgamation,enlargement and dissolution of a conservation authority, including ensuring that decisions to amalgamate or dissolve a con- servation authority are based on sound social,economic and environmental considerations,are informed by public consultation, and are consistent with legislative requirements. Q 0 CONSERVATION AUTHORITIES ACT REVIEW-CONSULTATION DOCUMENT MAY 2016 l k PRIORITY #2: Increasing Clarity and Consistency The Conservation Authorities Act provides conservation Feedback provided in response to the Ministry's discussion authorities with the power to develop their own suite of paper indicated a high-degree of multi-sector support for programs and services tailored to the interests, capacity clarifying and confirming conservation authorities'mandate, and expertise of each individual authority and the local and a desire to see greater consistency in programs and needs they serve. This flexibility allows conservation services offered by conservation authorities including authorities, and the municipalities that direct them,to some degree of standardization in program and policy focus their efforts on areas of greatest need to the local design and implementation— particularly among population. It also results in considerable variability in neighboring authorities. the scale and range of programs and services delivered by any individual conservation authority. While responses to the Ministry's discussion paper indicated a high-degree of support for increasing clarity Some conservation authorities offer a basic program and consistency, they also acknowledged the import- primarily focused on natural hazards management, ance of maintaining the flexibility given to conservation stewardship, and conservation land acquisition and authorities to tailor programs and services to reflect management. Other conservation authorities may offer local needs and priorities. a wider range of programs and services that can include, Increasing clarity and consistency in roles and responsibil- for example: recreation, education, monitoring, science h and research, drinking water source protection planning hies is not intended to remove the flexibility given to under the Glean Water Act,the development of Remedial conservation authorities to develop local, or regional-scale, Action Plans in Great Lakes Areas of Concern,the con- programs and services designed to further the conserva- tion, restoration,development and management of natural servation of cultural heritage resources,the development of natural heritage strategies, and extensive watershed resources. Increasing clarity and consistency in roles and water management planning initiatives. Some con- and responsibilities is intended to provide all parties with servation authorities also invest in resource development greater certainty in the roles and responsibilities conserva- Lion authorities are expected to carry out on behalf of the initiatives such as hydroelectric power generation, the operation of historical and cultural heritage sites, and province and partner municipalities and,where appropriate, income generating projects such as marina operations, promote greater consistency in the delivery of these facility rentals and product sales. programs and services. MAY 2016 MINISTRY OF NATURAL RESOURCES AND FORESTRY 0 3 .. .. - .. ........ ....,., _.._ .. . .-. ... .. _.. L [ Actions taken by the Ministry to increase clarity and consistency.in rotes and'responsibi�lities and associated processes and requirements'could include, but are not limiteid`to: • Clearly delineating between the provincially mandatory pragrams-and services that all conservation authorities are expected,to deliver on behalf of the province and local torn munities,ar d any optional,progrants and services which maybe carried out by conservation authorities oni behalf,of the b6ard in consultation with and under the approval of their participating municipalities.. F�tablishing a Provincial Policy Directive that provides clear 0olicy direction on the roles and:'responsibilitlm conservation authorities are expected to carry out on behalf of the prow,like,defines the roles and responsibilities of provincial ministries in the devr?loprrient,delivery and oversight of these roles and responsibilities,and provides the basis for developing an integrated policy framework across the province. • Providing clarity and consistency in the application of the 6eveioprnent, interference With Wetlands acrd Alterations to Shorelines arid:Watercourses regulations for all parties, by consolidating and.codifying regula- toffy requirements,defining undefined terms,and enhancing the authority of the Mnis#er to establish, monitor and ensure compliance with provincial policy direction and legislative requirements • Ensuring sufficient tools are:in place to ensure compliance with the Developr�Tert, interference with Wetlands and Alterations to Sharellr es and INatercor rsp$regulations by providing,consetvation authorities with nlodern compliance toots and mechanisms and by ensuring penalties for contravention of the act provide sufficient deterrents against contravention.and are.aligned with penalties in place,under s rrlilar pieces of legislation; • Streamlining planning and permitting requirements and associated processes by;expioring opportunities to improve application,review and.approval processes through the,reduction of burdens, improved service standards, enhanced flexibility in approval requirements and the adoption of a risk-based approach to the issuance of approvals. ® ®1 CONSERVATION AUTHORITIES ACT REVIEW-CONSULTATION DOCUMENT MAY 2016 PRIORITY #3: Improving Collaboration and Engagement Each conservation authority is an individual local public efficiency and effectiveness of conservation authority sector organization that operates under a common prov- programs and services, reducing the potential for conflict incial legislative, regulatory and policy framework and is between conservation authorities and local stakeholder governed by a municipally-appointed board of directors. groups, and reducing the perceived duplication of effort Conservation authority operations also involve a broader between conservation authorities and other agencies. set of relationships and interactions with stakeholders and clients, interest groups and members of the public. As the complexity of resource conservation and management decisions increases so does the need to Feedback provided in response to the Ministry's bring a wide range of perspectives and expertise to the discussion paper indicated a high degree of support table to help inform and implement decisions. In addition, for improving coordination among all parties involved there are many situations where the natural resource in establishing, directing and overseeing conservation management issues being addressed by conservation authority programs and services and strengthening authorities cross watershed and political boundaries. relationships between conservation authorities and local residents and stakeholder groups through increased By improving collaboration and engagement,the province engagement around conservation authority operations, aims to support conservation authorities in their efforts programs and services: to coordinate programs and services among themselves and with the province and to, where appropriate, for- Greater collaboration and sharing of expertise among malize best management practices for engaging with conservation authorities was also identified by several Indigenous Peoples, stakeholders and members of sectors as being critical to improving the consistency, the public. MAY 2016 MINISTRY OF NATURAL RESOURCES AND FORESTRY 0 I r t r 4 a I s';, yi ;a� rl `�c a'ltr+r} L 'x ! i 3 { Actions taken by the Ministry to improve collaboration alnd engagement could include, but are not Limited to • Establishing a provincial one window,led by MNRF,for establshing,coordinating and reviewing programs and services undertaken at the watershed planning spale'by conservation authorities gh d. promoting multi-ministry coordination of provincially delegated programs and services:and the collection and sharing of science and information arnong ministries, municipalities,conservation authorities and others: • Developing an enhanced business:relationship with Conservation Ontario and individual conservation authorities to promote greater communication and coordination ih!the development and liilpYementation of policies, programs and services.the collection and sharing of science and information and the joint development of capacity--building projects and initiatives. • Enhancing Indigenous Peoples' participation in the development and delivery of stewardship,science and knowledge;and educational Initiatives,and by clarifying the process for Indigenous Peoples td join or establish a conservation authority. • Ensuring,board decisions are inforn ed by an approprlate diversity of views and perspectives reflective of local interests, including providing.Indigenous Peoples, local residents and stakeholder groups opportunities. par - groups m the identification of local needs and pnontes and conservation authority decision-rriaking processes. Supporting efforts currently lacing Made by conservation authorities to prornote efficiency and ef[2ctiveness in the delivery of programs and services through the deveiopmenf of common:policies and procedures; service specializations, acid sharing of operational, administrative and technical resources on a regional or landscape basis. CONSERVATION AUTHORITIES ACT REVIEW-CONSULTATION DOCUMENT MAY 2816 r. PRIORITY #4: Modernizing Funding Mechanisms The Conservation Authorities Actestablishes a number and small population bases. In addition, several sectors of mechanisms which conservation authorities can requested that the province provide clarity on the use use to fund their operations, programs and services. of municipal levies including the types of costs that can The act enables the Ministry to provide conservation and cannot be included within the levy in addition to authorities with funding to support Ministry-approved introducing new measures to improve transparency, programs such as public safety and natural hazard consistency and accountability around fees. management programs. While several sectors requested increased provincial As a corporate body, conservation authorities may also funding for conservation authority operations, programs receive or apply for funding from the province to deliver and services, others acknowledged that current fiscal programs on the province's behalf. Local resource realities make this a challenge. This government has management programs and services can be funded made a firm commitment to holding the line on program through municipal levies or contracts and conservation spending, and is evaluating every program and service authorities can self-generate revenue through service it delivers to ensure its sustainability. and user fees, resource development and fundraising. Prior to considering any changes to current funding lev- Feedback provided in response to the Ministry's discus- els the province needs to ensure that existing funding sion paper indicated that some conservation authorities, mechanisms are as effective and efficient as possible particularly in rural areas with low population and fewer and that conservation authorities are operating at appro- revenue generating opportunities may not have suffi- priate economies of scale.As a result,the province is cient revenue to adequately support the programs and proposing to update funding mechanisms contained within services that larger authorities are able to offer. the act with a view to enhancing their efficiency and effect- iveness and ensuring that appropriate measures are in Respondents generally agreed that mechanisms should place to ensure fiscal accountability. be in place to help address disparities in resources and capabilities among conservation authorities with large MAY 2016 MINISTRY OF NATURAL RESOURCES AND FORESTRY q! Actions#o be taken by the Ministry to update funding mechanisms contained within the act.could include, but are not limited to: • Enhancing clarity,consistency and accountability in the development and use of municipal levies by defining, eligibility criteria, reviewing apportionment,and defining the process bywhich conservat.10 authorities are to work with participating municipalities to monitor and report on the:use of public funds. • Promoting clarity,consistency and accountability'in the development and pse of fees and generated revenue with the aim of ensuring fees are established in an open and transparent manner,are GOnslstent with provincial direction on the use of feet;'and adeq uately support the effective delivery of conservation authority''operations; Programs and services. • Improving fiscal oversight and transparency by clarifying the role of municipalities in overseeing conservation authority budget development and.spending,and where appropriate,standardizing budget development; tracking and reporting processes., and-a n suring information on revenue sources and expenditures 1s made publicly avallable. • Improving clarity in`the use of provincial funding processes by providing conservation authorities with greater clarity in criteria, reviewing the efficiencyand effectiveness of provincial funding:processes,and updating requirements for:reporting back on the use of provincial funds. CONSERVATION AUTHORITIES ACT REVIEW-CONSULTATION DOCUMENT MAY 2016 Y� a PRIORITY #5; Enhancing Flexibility for the Province The framework and conditions for resource conservation outside of a conservation authority's jurisdiction and that and management in Ontario have changed significantly other public sector bodies(including other provincial since the establishment of the Conservation Authorities ministries and municipalities) may be best positioned Act, and the way conservation authorities operate within to help fill these gaps. that framework has changed along with it. Resource conservation and management has become increasingly The role of conservation authorities in resource conserva- complex due to increases in Ontario's population num- tion and management in Ontario will undoubtedly bets and density.There are also new challenges such as continue to change over time. Conservation authorities climate change,which further complicate resource will continue to evolve as organizations, growing their management decisions. In addition, conservation author- expertise and networks and positioning themselves to ides have been evolving as organizations. They are growing take on additional roles in additional areas. At the same their funding sources,and accepting and being assigned time, other public sector bodies, including provincial additional roles that extend their responsibilities into addi- ministries, municipalities and other groups,will similarly tional areas. grow in their own expertise and become increasingly attractive partners for the development and delivery of Feedback provided in response to the Ministry's discus- programs and services—particularly in areas outside sion paper recognized the changing nature of resource of the jurisdiction of a conservation authority. conservation and management in Ontario and the need for the Ministry to be responsive to both current and In order to better prepare for these changes in the future, future pressures. Several sectors acknowledged that the the Ministry is proposing to build greater flexibility within role of conservation authorities in the delivery of provin- the act to formally delegate the delivery of programs and cial priorities could, and should, change over time in services to conservation authorities, or other groups, in response to emerging issues and changing priorities, the future. By enabling greater flexibility for the future, and that greater flexibility should be built into the act to the province will be in a better position to periodically periodically update the regulatory and policy framework provide additional clarify,consistency and accountability to enable such changes. Others recognized there are in the delivery of programs and services in the future. gaps in the delivery of provincial programs in areas MAY 2016 MINISTRY OF NATURAL RESOURCES AND FORESTRY 0 e Actions taken by the Ministry to enable flexibility for the future could include; but are not limited to: Giving the Minister the authority to use the act to develop additional natural resource conservation and management programs and.services in the future,throughout the proHince. • Giving the Minister the authority to formally delegate the delivery of current and additional natural resource conservation and management programs and services to eonservationauthorities in the future. • Giving the Minister the authority to formally delegate the deliveryof current and additional natural resource conservation and management programs and services to other public bodies, not-for.-profit organizations, municipalities and other Ministries. • Giving the Minister the authorityto deliver additional natural resource conservation and management programs and services throughout the province. CONSERVATION AUTHORIT{ES ACT REVIEW--CONSULTATION DOCUMENT MAY 2016 O.T.H�ER A T1 N BEIN.G: c0flStDERED Feedback provided in response to the Ministry's discussion paper also identified a number of areas where general `housekeeping' amendments could be made, or supporting actions that could be taken, to help improve the efficiency and effectiveness of conservation authority operations, programs and services. In response to the feedback provided, the province is considering: • Reducing administrative burdens associated with appointing and replacing board members and obtaining approval of board per diems. • Aligning board terms with the municipal elections cycle. • Developing an orientation and training program for board members. • Developing a coordinated communications plan outlining any changes to conservation authority operations, programs and services resulting from the review in partnership with municipalities and conservation authorities. MAY 2016 MINISTRY OF NATURAL RESOURCES AND FORESTRY FEE-�ID BACED K The Ministry has established five priorities for updating the Conservation Authorities Act and the supporting regulatory and policy r,F+:':�.4 M;e,4-s's'!:�.j�,I"€w°j�.!,�r 5Y{°4'. -�F,1'.-'!6�4 X�3`5}t r -}.. ?• ��;r 1i,,r j i f�i'vl:{ r Y 1 a fYun 4 a r,�:,trrt:,at:e S pk l���f y M h.r sri�..:t 5 d.��rl?framework- -g l"r-�v+L ai n mSJ�,7 r�t4'se?„"l�i wo t'�r4�y 1ka. :5 tt�9 Fr}'t si s '1 l{' JV.U �..�'i ,�.rS . sa{� Y ."f-. e�i ;I: k.'�'t; �+ _4�, q, a6ryr e.l k f ';':r ` #!�E� F c'.. 1 -1+.- r.✓�', a��. ah y_��3 I r.. Jr d.�J'ti�-i w.a' '.�'r7Y!�� �_ v�r'' -��.4�`lv A�'.:Ir y"'iFEr �';fl.�.:: .K:,�,S�tir yc a��d`b ��/t�- C t-. �. 94s s v 9 ac i i Jl h 'si ng c Gt n 3 � �d r,r i_ wlmlm ...u).i.,d�. ,ar�`.5 i5 �.�',, ;� r .,&'v I rairrnI b tail,' ra (J1 I,I Ij �1I. 'l . l iu g � 4� �, 1 's:ss-'��'iF� d3':cfp �n "b5 b} s k - tic rn M�3r, 3 r y',rr, §3i a t' i rs �r I sra'_M1r hY Irlr�.af yS' `I t kb t F- 41 ,.,N 5 IJF"f_"7N 3�`N'f.'2 kvi�l�'li r 'S s [ !kt fES _ .,c�. -l,.iti.., s.:,:�!,.:, .f.�.,H....=d ?. -rF.'. !: I:� a.s'!;�� ,rl 1 y. =.rgdrrllzlll❑❑ iandll +rnchlaritsls tsuppor colstla? p r OWN hsla: + w {.�}!�v 4 i- f3 �a r „ rl r:- rJ tsar' br,�'��. '`{.o .r r. ' I A r ovl ce to Y!J pL da-�te heorrc e nEf `v m wP� r l 4�:!3i 1#df�F�s l_� cngex t o e p 1 - - , , x I The following questions are intended to help the Ministry obtain feedback on these five priorities and actions currently being considered by the Ministry in support of achieving these priorities.The questions below are general in nature and are not intended to discourage readers from raising their own questions or providing comments in other areas.Where possible, please provide specific examples and/or links to supporting information: • What do you think of these priorities?Which are the most important and/or least important to you? Are there other priorities that should be considered? a What actions would you recommend the province take to help achieve these priorities? a What do you see as some of the key challenges in achieving improvements under any or all of these priority areas? CONSERVATION AUTHORITIES ACT REVIEW—CONSULTATION DOCUMENT MAY 2015 H.OW , T P FEED A�c K We want to hear from you. If you have comments or suggestions that should be considered in updating the Conservation Authorities Act to achieve the priorities outlined within this consultation document please take advantage of this opportunity to provide them to us. All comments received in response to this consultation document will be read and considered in moving forward. Written comments can be b rovided : Comments collected in response to this consultation P Y document will be used by the Ministry to inform the Responding to the Environmental Registry posting by development of specific changes to the existing legisla- searching the EBR Registry number 012-7583 on the tive, regulatory and policy framework. Any specific following website: www.ontario.ca/EBR changes to the existing legislative, regulatory or policy Or framework proposed as a result of the review will be subject to further public consultation as appropriate, Emailing us at: for example, through subsequent Environmental Registry postings. mnrwaterpolicy@ontario.ca The review of individual conservation authorities,the The deadline for providing comments is specific programs and services they deliver, and site- September 9, 2016. specific permit applications and permitting decisions are not within scope of the Ministry's review. MAY 2016 MINISTRY OF NATURAL RESOURCES AND FORESTRY � Qi�bvs 4 a� �anuo�Qr&are �aaC®i8o 1 Cower Thames onset o1/a�` �7 July 12,2016 All LTVCA member municipalities Re: Review of the Conservation Authorities Act At its meeting on June 30,2016,the LTVCA Board of Directors considered the attached report regarding the ongoing review of the Conservation Authorities Act, and passed the following resolution: "That the LTVCA Board of Directors endorse the submission of Conservation Ontario as it relates to the Review of the Conservation Authorities Act; and that it seek the support of the member municipalities in making the recommended legislative, administrative and policy amendments to the Conservation Authorities program." In addition to the staff report,the Conservation Ontario report entitled Update on the CA Act Review has been included for your information and background. This report contains five key messages that Conservation Authorities are promoting,and a revised list of priorities. The first priority is to ask the Provincial Government to confirm the Integrated Watershed Management mandate of Conservation Authorities as a foundation for discussion of the remaining five priorities: 2. Strengthening oversight and accountability in decision-making; 3. Increasing clarity and consistency in roles and responsibilities,processes and requirements; 4. Improving collaboration and engagement among all parties involved in resource management; 5. Modernizing funding mechanisms to support CA operations;and 6. Enhancing flexibility for the Province to update the CA Act framework in the future. The Conservation Ontario report presents a series of actions and comments relative to each of the six priorities,in table form for convenience of reference. It is recognized that many of the required action items will require ongoing dialogue with stakeholders including municipalities and provincial ministries. Others fall under the description of legislative housekeeping and could potentially be considered during this fall's legislative agenda. An example of one of these would be harmonization of the CA Act term limit of up to 3 years for municipal appointments to coincide with the 4-year term of Council. The LTVCA Board requests your municipality to consider supporting the Conservation Ontario submission, by commenting through the Environmental Registry at https://www.ebr.pov.on.ca/ERS- WEB-Exte rna I dis la noticecontent.do?noticeld=MT14NT z&statusId=MTkOMzY1&Ian ua a=en. Please note that the final date for submissions is September 9,2016. Should further information be required, we would be pleased to attend a meeting of Council to address any issues or concerns. 100 Thames Street, Chatham, ON N7L2Y8 - www.ltvca.ca Phone:519-354-7310 - Fax:519-352-3435 - E-mail:admin @ltvca.ca June 7,2016 Memo to: LTVCA Board of Directors Subject: Conservation Authorities Act Review—Phase 2 From: D.R.Pearson,General Manager Background: In July of 2015,the province posted a "Discussion Paper—Conservation Authorities Act—A review of the roles, responsibilities,funding and governance of conservation authorities under the Conservation Authorities Act"on the Environmental Bill of Rights Registry, EBR Registry number 012-4509. The Discussion Paper presented a series of specific questions,organized under three themes:Governance; Funding Mechanisms; and Roles and Responsibilities. These themes were consistent with a number of issues raised in the Conservation Ontario whitepaper, released in October of 2013 as a catalyst to engage the provincial government and other key stakeholders including municipalities in important discussions surrounding the future of environmental management in Ontario. Conservation Ontario provided a comprehensive response to this Discussion Paper on September 29,2015 on behalf of its 36 member Conservation Authorities. Individual Conservation Authorities were encouraged to provide their own input in regard to particular local interests. At its meeting on August 27,2015,the LTVCA Board adopted the following resolution: "That the LTVCA Board support the need for the Province of Ontario to amend Section 28 of the Conservation Authorities Act to remove ambiguities concerning wetlands and to enable the issuance of"stop work orders"to improve the efficiency and effectiveness of the regulation;and that the province restore a funding mechanism which addresses the current inequities in CA financial capacity;and that the provincial government consider the establishment of an appropriate accountability framework at the provincial level which recognizes the multi-ministry nature of the Authorities'program and provides adequate legislative,policy and financial support for this essential program;and that these points be circulated to the member municipolitles for their consideration and support." Following the discussion paper's posting,the government hosted a series of stakeholder consultations throughout Ontario and, based on that input as well as comments received through the environmental registry, prepared a Summary of Environmental Registry Feedback. This summary report can be found at(http:llapps.mnr.gov.on.ca/public/files/er/ca-act-review-er-feedback-summary-report.pdf}. Current Situation: In May of 2016,the Parliamentary Assistant to the Minister of Natural Resources and Forestry(MNRF) provided a progress report addressed to all Conservation Authorities{copy attached}and outlined the next steps in a second phase of the review process. A new consultation document has been posted to the Environmental Registry: httys://www.ebr.gov.on.ca/ERS-WEB- Externa 1/d is Playnoticeco ntent.do?notice ld=MT14NTQZ&status ld=MTkOM zYl&lan-gu age= . The posting will be open for comment for 120 days until September 9, 2016. I' According to the Ministry of Natural Resources and Forestry,the document was created to help generate additional discussion related to the priorities as identified by the Ministry: 1.Strengthen oversight and accountability in decision-making. 2. Increase clarity and.consistency in roles and responsibilities, processes and requirements. 3. Improve collaboration and engagement among all parties involved in resource management. 4. Modernize funding mechanisms to support conservation authority operations. 5. Enhance flexibility for the Province to update the Conservation Authorities Act in the future. Discussion: Given that many of the comments provided through the EBR process and stakeholder input sessions focussed on perceived(and real) issues, it is not surprising that the overall tone of the recent consultation document is somewhat negative. The identified priorities appear to reinforce that there are systemic issues that are somehow the fault of the Conservation Authorities themselves. No doubt there are legitimate issues within these identified priority areas that need to be addressed. However, this focus tends to obscure the fundamental problem that the Conservation Authorities are experiencing first hand:the challenging and growing impacts of climate change, rapid development, intensification of agricultural practices, invasive species,pollution, habitat loss and other stressors on the environment. If our purpose is to enhance the resiliency of our land and water resources and achieve sustainability,we may be losing the battle. Accordingly,a new first priority has been identified which recognizes the importance of planning and managing natural resources and human impact on those resources through an integrated watershed management approach:Confirm Integrated Watershed Management as the Mandate of Conservation Authorities. Each of the aforementioned priorities remain, however the first step of confirming an integrated, collaborative approach facilitated by Conservation Authorities as a basis for addressing an appropriate accountability, legislative and funding framework is critical. The attached Update on the CA Act Review responds to the discussion paper and elaborates on each priority,and provides specific actions for addressing each of the priority areas. Conclusion: The current review of the Conservation Authorities Act provides a rare opportunity for implementing some fundamental improvements to the system for managing natural resources within a modern, responsive,collaborative,transparent,accountable and adequately financed provincial and local partnership, building on the success and experience of the past seven decades. Recommendation: That the LTVCA Board of Directors endorse the submission of Conservation Ontario as it relates to the Review of the Conservation Authorities Act;and that it seek the support of the member municipalities in making the recommended legislative, administrative and policy amendments to the Conservation Authorities program. C �r C r„ Update on the CA Act Review ^v� Information for Conservation Authorities Participating in June Consultation Meetings Conservation June 2, 2016 ONTARIO Natural Champions This report provides an update to Conservation Authority(CA) staff and members on the progress of the review of the Conservation Authorities Act. As well, it provides information and messaging for Conservation Authorities to use at upcoming Provincial multi-stakeholder engagement sessions scheduled to be held in June throughout the province. Five key messages have been prepared in addition to suggested Conservation Ontario(CO)/ Conservation Authority comments on each Provincial priority and actions being suggested by the Province. During the consultations, participants will be reviewing the Province's suggested priorities in detail.This information is intended to help you participate in these discussions. Background and Update • The Province of Ontario has initiated a review of the Conservation Authorities Act,which addresses the roles, responsibilities and governance of Conservation Authorities in resource management and environmental protection. • On May 13,2016,the Ministry of Natural Resources and Forestry released their suggested priorities for renewal of the CA Act:Conserving Our Future. Proposed Priorities for Renewal.The province's priorities are based on feedback received through a 2015 consultation on an earlier Discussion P__aaer. • As well,the province has established a stakeholder advisory_r�to provide initial feedbackto the proposed priorities. Conservation Ontario and the Conservation Authorities are represented by Kim Gavine(CO),Gayle Wood (NVCA), Brian Denney(TRCA), Cliff Evanitski(LPCA), Mervi Henttonen (LRCA),and Hassaan Basit(CH).Along with several other stakeholder agencies,they met on May 16 and 17 with Eleanor McMahon and MNRF staff to provide initial feedback to the proposed priorities. • It is noted that in addition to the above individuals, a small CA Act Working Group including Rob Messervey(KRCA), Don Pearson (LTVCA),Joe Farwell (Grand River CA),Sommer Casgrain-Roberston (RVCA),and Brian Tayler(NBMCA)was convened on May 12,2016 to provide advice/positioning for this new phase of the CAA Review. • The document is online as an EBR posting for public feedback until September 9, 2016. • Conservation Ontario will be providing draft collective positioning for Council review and approval at the June 27th meeting.This positioning will be finalized in September and submitted to the EBR posting in response to the government's report. Information for Conservation Authorities Participating in June 2016 Consultations Around the CA Act Review 1 I i • Each Conservation Authority is requested to submit their own comments by September 91h using the collective positioning as a basis,or by submitting a letter of support for Conservation Ontario's collective response. Five Key Messages Following the two day meeting held with the stakeholder advisory panel on May 16& 17,CO and CA participants recommend that there are five key messages that Conservation Authorities need to continue to clearly promote: 1. Conservation Authorities do not have a'core mandate'solely focused on natural hazards management.The CA Act(Sections 20 and 21)enable a very broad mandate for Conservation Authorities to undertake watershed-based programs and activities deemed to be vital to the "conservation, restoration,development and management of natural resources". 2. Conservation Authorities are the delivery agents for Integrated Watershed Management (IWM). IWM is a watershed-based approach that assesses and manages the impacts of human activities on important natural resources in order to protect them and to ensure their sustainability. 3. Conservation Authorities need to work at an'inter-ministerial'table rather than just one ministry.This recognizes that Conservation Authorities' programs and services benefit many ministries and help to address multiple provincial priorities through integrated watershed management.Ongoing sustainable funding needs to come from multiple ministries. 4. Multiple options such as shared CA services or CA restructuring should be looked at in order to improve the capacity and consistency of Conservation Authorities.Varying financial capacity among Conservation Authorities impacts the programs and services that are available on a province-wide basis. 5. Conservation Authorities are committed to improving service delivery standards with appropriate resources. Provincial Priorities and Actions During the multi-stakeholder engagement sessions,the Province will be hosting individual tables examining each recommended priority and complementary actions.This section of the report provides a summary of the priorities,the actions the Province is recommending and suggested comments that Conservation Authorities could make on those actions and priorities. The Province's priorities include: Priority#1:Strengthening Oversight and Accountability in Decision-making Priority#2:Increasing Clarity and Consistency in Roles and Responsibilities, Processes and Requirements Priority#3:Improving Collaboration and Engagement Among all Parties Involved in Resource Management Priority#4: Modernizing Funding Mechanisms to Support CA Operations Priority#5: Enhancing Flexibility for the Province to Update the CAA Framework in the Future Information for Conservation Authorities Participating in June 2016 Consultations Around the CA Act Review 2 1 P a 0 e The Province has indicated that their objectives for the consultation are to obtain feedback on the priorities for updating the CA Act and to identify actions for the Ministry to take to achieve these priorities. The Province is asking three main questions in the Priorities Paper: 1. What do you think of these priorities?Which are the most important and/or least important to you?Are there other priorities that should be considered? Conservation Ontario recommends adding a new priority specifically confirming an integrated watershed management approach in order to boldly address current and emerging issues around Ontario's natural resources. Conservation Ontario and the Conservation Authorities see the modernization of the CA Act as an opportunity for the Province to leverage the outcomes and benefits of Conservation Authorities cost effective programs and services. Conservation Authorities and their partners (including municipalities)already deliver many programs and services that help to address significant challenges such as the impacts of climate change and rapid growth. Updating the CA Act provides the Province with a chance to forge a new relationship with Conservation Authorities to expand and ensure the protection, restoration and conservation of natural resources that we need today and into the future. Conservation Ontario Priority#1:Confirm Integrated Watershed Management Mandate/Purpose of Conservation Authorities. Planning and managing our resources and the impact of our activities on those resources through an integrated watershed management approach can effectively address the uncertain and escalating environmental conditions which impact important water and [and resources.We rely on these resources every day for ecosystem health,a vibrant economy,food security and our own health and well-being. Conservation Ontario's suggested REVISED priorities include: Priority#1:Confirm Integrated Watershed Management Mandate of Conservation Authorities Priority#2:Strengthening Oversight and Accountability in Decision-making Priority#3; Increasing Clarity and Consistency in Roles and Responsibilities,Processes and Requirements Priority#4: Improving Collaboration and Engagement Among all Parties Involved in Resource Management Priority#5: Modernizing Funding Mechanisms to Support CA Operations Priority#6: Enhancing Flexibility for the Province to Update the CAA Framework in the Future 2. What actions would you recommend the Province to take to help achieve these priorities? • This is addressed in each priority area further in this document 3. What do you see as some of the key challenges in achieving improvements under any or all of these priority areas? • Legislating additional administrative burdens without addressing the provincial funding shortfall to support the basic operational capacity of a watershed management agency will Information for Conservation Authorities Participating in June 2016 Consuftations Around the CA Act Review 3 1 P a g e result in further widening of gaps in capacity and service delivery among Conservation Authorities. It will result in a reduced focus on addressing our critical environmental management issues of today;climate change and Great Lakes water protection. Conservation Ontario's comments on each specific provincial priority and suggested actions These comments are to assist Conservation Authorities to participate in consultation discussions. Pnonty'#1{Added,byConser)ation Ontario)NOTE:Thispositioning is remfarced throughou .the CC1 comments on:MNRF's'Priofities that follow Confirm Integrated Watershed Management Mandate of Conservation Authorities Intention:to provide a framework for the Province, municipalities,Conservation Authorities and others to protect, restore and conserve Ontario's natural resources using a more integrated and collaborative approach. Suggested Actions Conservation Ontario Comments Update the Act to add a purpose statement which • More explicit wording in the CA Act to support explicitly confirms the Integrated Watershed the watershed approach would help to formally Management mandate of Conservation Authorities acknowledge and advance integrated watershed management more broadly Convene a multi-ministry table with Conservation Conservation Authorities need to work at Authorities to maximize the use of Integrated an 'inter-ministerial'table rather than just Watershed Management to address today's one ministry.This recognizes that environmental challenges. Conservation Authorities' programs and services benefit many ministries and help to address multiple provincial priorities through integrated watershed management. Ongoing sustainable funding needs to come from multiple ministries. Priority#2 Strengthening Oversight&Accountability in Decision-making Intention: update or enhance accountability mechanisms in the Act including support for more transparency and oversight of CA decision-making and reflect best management practices for CA board operations Actions Conservation Ontario Comments Update the Act to reflect modern • Need the Province to fully recognize and support the significant legislative structures and integrated watershed management role that conservation accountabilities including adding authorities play in keeping Ontarians and their communities safe a purpose statement to the Act. and healthy • Update the Act to add a purpose statement which explicitly information for Conservation Authorities Participating in June 2016 Consuftations Around the CA Act Review 4 { confirms the Integrated Watershed Management mandate of Conservation Authorities • More explicit wording in the CA Act to support the roles expressed in the Ministry of Natural Resources and Forestry's Policies and Procedures for Conservation Authority Plan Review and Permitting Activities(2010) Ensure governance and • Align the CA Act with proposed Ontario Not-For-Profit accountability mechanisms with Corporations Act(ONCA)and other legislation practices (e.g. recognized governance BMPs.for Municipal Conflict of Interest Act) public sector organizations Enhance ability of Minister to . This oversight makes sense forthose operations, programs and ensure CA operations, programs services that benefit from provincial funding and MNRF could and services are consistent with undertake CA audits/reviews where complaints are most provincial policy direction and prevalent legislative requirements . Post on websites the Memorandums of Understanding with municipalities that outline municipal/CA technical service agreements Clarify the role of municipalities • Existing flexibility should be retained for CA Board approved and the CA Boards in determining programs that support local watershed needs funding, directing and overseeing . Maintain that CA Board members have fiduciary responsibility for CA programs and services; the watershed as first priority require greater transparency of CA operations, programs and services Develop or update processes and • CAs are open to shared services and/or amalgamation but there requirements for the are costs to implementing such changes.Consideration should establishment, amalgamation, also be given to a one-time allocation of funding to support CAs enlargement and dissolution of a to examine feasibility and options CA Priority#3 Increasing Clarity and Consistency in Roles and Responsibilities, Processes and Requirements Intention:To provide all parties with greater certainty on the roles and responsibilities of Conservation Authorities that they are expected to carry out on behalf of the Province and partner municipalities,and where appropriate, promote greater consistency in the delivery of these programs and services. Actions Conservation Ontario Comments Clearly delineate between the • First, need more explicit wording in the CA Act to support the provincially mandated programs watershed approach.This would help to formally acknowledge and services that all CAs are I and advance integrated watershed management more broadly expected to deliver on behalf of 1 • CAs via CO endorsed representatives would need to work with a the Province and any optional multi-ministry body in a formalized relationship in order to programs under the approval of capture the full range of CA programs and services that contribute municipalities to provincial priorities • Fund provincially mandated programs appropriately so that there information for Conservation Authorities Participating in June 2016 Consultations Around the CA Act Review 5 1 P a g e are consistent standards,training and stakeholder communication • Overtime,the Province has severely reduced its funding and policy support for CA programs in areas outside of natural hazards (with the exception of source protection) • The specific benefits from CA programs and services serve a wide range of provincial priorities and this is not well recognized or financially supported by the Province. Establish a Provincial Policy • First, Integrated Watershed Management needs to be confirmed Directive that: as the frame of reference - provides clear policy direction . Establish a multi-ministry body in a formalized relationship with on the roles& responsibilities participation of CAs via CO endorsed representatives in order to of CAs re:activities carried out capture the full range of benefits provided to provincial priorities on behalf of the Province by CA programs and services - defines the roles & a Identify and confirm priority programs that would be supported responsibilities of provincial by a sustainable funding formula enabling greater consistency ministries in the development across the province &delivery of these roles& , Coordinated communication by the Province, municipalities and responsibilities CAs that clarifies roles and responsibilities of CAs - provides the basis for . Need to recognize and acknowledge the role of CAs entrenched in developing an integrated policy other pieces of legislation (e.g.Clean Water Act) framework across the province Provide clarity and consistency in • Provide consistent technical and appropriate financial support to the application of the CAs to implement CA regulatory responsibilities on behalf of the Development and interference Province regulations . More explicit wording in the CA Act to support the roles expressed in the Ministry of Natural Resources and Forestry's Policies and Procedures for Conservation Authority Plan Review and Permitting Activities (2010) * Require annual multi-stakeholder meetings and training on the MNRF (2010) Policies and Procedures • Additional policy and technical guidelines and tools are needed to support the natural hazards programs (including wetlands component)for greater consistency and modernization (e.g. climate change,green infrastructure) • Clarify definitions in order to effectively and efficiently uphold CA regulatory responsibilities Ensure there are sufficient tools • Provide consistent technical and financial support to CAs to and penalties to enable consistently implement CA regulatory responsibilities implementation and compliance • For example, enforcement of regulations is compromised by not of the Development, interference having the ability to issue stop work orders to address non- with Wetlands and Alterations to compliance Shorelines and Watercourses . Penalties need to be increased significantly in order to be an regulations. Align with other pieces io legislation. effective deterrent. Increased funding should be provided to CAs in order to prosecute offenders more effectively Information for Conservation Authorities Participating in June 2016 Consultations Around the CA Act Review 6 1 P a g e Streamline planning and • Conservation Ontario and the CAs have a shared commitment to permitting requirements and improving client services and implementing best management associated processes. practices in the MNRF 2010 Policies& Procedures far CA Plan Review and Permitting Activities.CAs support a review and Adoption of a risk-based update of these in order to address streamlining and consistency approach to the issuance of concerns.Consider re-creatingthe 2010 multi-stakeholder CA approvals. Liaison Committee(CALL)to address, on a regular basis, streamlining and other issues relating to service standards; support clarification of a 'complete'application • Support additional outreach and education initiatives,annual multi-stakeholder meetings and training • Shared responsibility for coordinated communication by the Province, Municipalities and Conservation Authorities • EBR posting of permits would create significant delays • Need additional resources in order to meet any additional legislative administrative responsibilities as well as BMPs to ensure consistent approach • Agree that CAs should follow biosecurity protocols and have provided training and resources to CA staff in this regard • Need to address gaps within current policy directions regarding the application of CA regulations in order to adopt a broader risk- based approach. Need a consistent and relevant frame of reference. • A CA permit is a technical review/assessment and the regulation covers a range of natural hazards.The natural hazards in a CA jurisdiction and the extent of the activities(Le,scale and scope) contribute to the assessment of risk and the ability to be flexible. A risk management framework should be applied on a watershed jurisdiction basis and resultant outcomes will vary accordingly. Priority 44 Improving Collaboration and Engagement Among All Parties Involved in Resource Management Intention:To support CAs in their efforts to coordinate programs and services among themselves and with the Province and where appropriate,to formalize best management practices for engaging Indigenous Peoples, other stakeholders and members of the public. Actions Conservation Ontario Comments Establish a provincial one- • Prefer a formalized multi-ministry table(could be a watershed window, led by MNRF,for: governance body,secretariat or steering committee)to support - Establishing, coordinating and an Integrated watershed management approach reviewing programs and . Partnering with the CAs on environment and natural resource services undertaken by CAs management programs best delivered on a watershed basis, - multi-ministry coordination of could serve as the basis for a 'one window'service delivery provincially delegated model. Information for Conservation Authorities Participating in June 2016 Consultations Around the CA Act Review 7 1 P a g e programs and services - collection/sharing of science& information among ministries, municipalities, CAs and others Develop an enhanced business e Business relationships could be an outcome from more relationship with Conservation formalized relationships between the Province and Conservation Ontario and individual CAs to Ontario or individual CAs. promote greater communication * Business relationships would require longer term,formal and coordination of policies, programs and services, and for commitments with appropriate sustainable financial the collection/sharing rams and erva of science compensation or incentives in order to ensure ongoing outcomes & information supporting provincial priorities. MOUs may be mechanisms that could be explored. • As well,to ensure consistent returns, initial one-time investments may be required in order to enable all/some CAs to meet province-wide commitments on a longterm basis. Enhance Indigenous Peoples' . Representatives from Band Councils and other organizations have participation in the development participated in some Source Protection committees which are &delivery of stewardship, responsible for the development and tracking of local source science&educational initiatives protection plans.Similar opportunities could be explored for other programs and/or activities within CAs. Clarify process for Indigenous a CAs and MOECC are currently exploring the opportunities for CAs People to join or establish a CA to act as technical advisors for First Nations in order to help identify threats, incorporate traditional knowledge, and explore how to establish and implement First Nations Source Protection Plans. Ensure CA Board decisions are . CAs prefer the current arrangement where a wide variety of informed by an appropriate watershed stakeholders and special interest groups including the diversity of views and general public, industry and agencies participate in the perspectives development and implementation of local watershed management projects on committees and working groups outside of the CA Board of Directors structure (e.g.Watershed Advisory Councils/Committees,Source Protection Committees,etc.).As such they share decision-making responsibilities helping to direct priorities and then track progress. • CAs defer to Indigenous Peoples to propose the solution that they would find to be most amenable and we would participate with the province in review and response to it Support current CA efforts to • CAs are committed to improving information sharing, networking promote program delivery and corporate effectiveness through best management practices efficiency and effectiveness training,templates and guidelines. (common policies& procedures, service specializations,sharing of resources) information for Conservation Authorities Participating in June 2016 Consultations Around the CA Act Review 8 1 P a g e Priority#S Modernizing Funding Mechanisms to Support CA Operations Intention: Put measures in place to promote and enhance CA clarity,consistency,efficiency and effectiveness and put measures in place to ensure fiscal accountability. Actions Conservation Ontario Comments Define eligibility criteria for a CAs rely on a long term municipal funding formula and tool that is municipal levies, reviewing supported by municipalities. apportionment and defining how * Municipal levy is the only longterm and secure source of CAs will monitor and report on use of public funds sustainable funding for CAs • Language could be developed to clarify variances in interpretation between the CA Act and the levy regulation • Could update definitions for types of costs (e.g. administration, maintenance,operations,capital) • Report back mechanisms are in place for municipalities, however, these could be reviewed and information could easily be more publicly accessible as per public sector best management practices Ensure fees are established in an • CAs follow the MNRF's Policies and Procedures for CA Plan open and transparent manner, Review and Permitting Activities as developed by multi- are consistent with provincial stakeholder CA Liaison Committee(CALL)comprised of direction and adequately support government and nongovernment agencies in 2010 the effective delivery of CA . CAs are committed to consulting on their fee schedules operations, programs and services • CAs recommend that another similar CA Liaison Committee could be re-created to periodically review guidelines for plan review and permitting activities Improve fiscal oversight and . CAs conduct annual financial audits.These are publicly accessible transparency by clarifying the through CA Board meetings and minutes, along with annual role of municipalities in reports on CA programs and services, as per public sector best overseeing CA budgets and, management practices where appropriate,tracking and 9 CAs would support being a `line item'on municipal property tax reporting processes, ensuring bills information is publicly accessible Provide CAs with greater clarity • Currently,CAs follow expenditure and report back practices as in eligibility criteria in the use of required by the Province for program funding provincial funding processes and * CAs receive annual,ongoing funding for natural hazards(MNRF) review the efficiency and and source protection activities(MOECC).There is a shortfall in effectiveness of these processes. natural hazard funding and the source protection funding is being Update requirements for reduced annually reporting back on the use of * Other short-term, project-based funding is provided by the provincial funds. Province to CAs for some additional activities (e.g. Great Lakes, stewardship,etc.) • CAs recommend that a new funding arrangement be established across multi-ministries in order to better reflect the multiple Information for Conservation Authorities Participating in June 2016 Consultations Around the CA Act Review 9 1 P a g e outcomes being provided to the Province • This inter-ministerial approach to transfer payments supports the broader role of CAs in delivering integrated watershed management. CAs suggest that the Province provide additional sustainable funding for CA programs and services which would recognize the broader provincial benefits being accrued and would assist in cost sharing with municipalities. • The cost-sharing formula should include at least 50% provincial funding(unless Federal funding reduces each level of government's share)and must take into account inflation and the local ability to pay. Priority#6 Enhancing Flexibility for the Province to Update the CA Act Framework in the Future Intention:To build greater flexibility within the CA Act to formally delegate the delivery of programs and services to CAs or other groups in the future.And to also enable the Province to provide additional clarity, consistency and accountability in the delivery of programs and services in the future. Actions Conservation Ontario Comments Give the Province the authority • The Minister already has these abilities under Section 13.1(1)of to act to develop additional the Ministry of Natural Resources Act and it is considered natural resource conservation irrelevant to the CA Act review. and management programs and services in the future throughout the province. Allow the Province to formally • In order to avoid additional financial burden to current municipal delegate the delivery of current funders, delegation of additional programs and services to and additional national resource conservation authorities should be accompanied with financial conservation and management resources programs and services to CAs in the future Allow the Province to formally . Given the current concerns around consistency,clarity,and delegate the delivery of current transparency, CAs feel this may create even more inconsistencies and additional natural resource around conservation and natural resource management in the conservation and management province programs and services to other . CAs provide an experienced and trusted province-wide delivery public bodies, not-for-profit mechanism and currently work with a wide variety of partners organizations, municipalities including all levels of government and/or ministries • To ensure consistent, long-term and reliable outcomes, regular funding would need to be provided Allow the Province to deliver • The Minister already has these abilities under section 13.1(1) of additional natural resource the Ministry of Natural Resources Act and it is considered conservation and management irrelevant to the CA Act Review programs and services throughout the province Information for Conservation Authorities Participating in Lune 2016 Consultations Around the CA Act Review 10 1 P a 9 e Other Actions being Considered by MNRF MNRF Proposed Actions CO Key Messages Reduced administrative burdens • Municipal appointment of representatives(elected or associated with appointing and citizen) replacing board members and • Meet current best practices of and requirements for any not- obtaining approval of board per for-profit corporation Board diems . Approval of per diems from the OMB is not supported Aligning board terms with the • Harmonize the term of Board Members with the 4-year municipal elections cycle municipal election cycle Developing an orientation and a Agree that municipal representatives should be better training program for board educated as it pertains to their role and the'roles and members responsibilities' of CAs(e.g.Policies and Procedures for CA Plan Review and Permitting Activities) 4 Developing a coordinated • The Province, Municipalities and CAs should develop a communications plan outlining any coordinated communication plan to inform the public and changes to CA operations, programs stakeholders about the role of CAs in Ontario and services resulting from the review in partnership with municipalities and CAs Prepared by Conservation Ontario in consultation with Ontario's 36 Conservation Authorities For more information or comments,Contact: Kim Gavine,General Manager Conservation Ontario (Tel)905-895-0716 ext 231 keavine @conservationontario.ca Information for Conservation Authorities Porticipating in Lune 2016 Consultations Around the CA Act Review I t6 iii...S�k4iid I t,.rCsu'i�n`YY Mw 4 � 3R s° W.0` <5i: ` it d e _.... . . Thames Talbot Land Trust (TTLT) invites you to meet us at Hawk Cliff in September. We will be there along with volunteers from the St Thomas Field Naturalist Club, the Hawk Cliff Banders and Monarch Watch on September 10-11 and September 17-18 between 10:00 am and 3:30 pm. Be sure to join us Sunday Se tember 18 at 12:30 Rm for the dedication and official opening of Hawk Cliff Woods. Hawk banding and Monarch tagging demonstrations are scheduled for both weekends. In addition, TTLT will be offering guided hikes in Hawk Cliff Woods. New this year is educational programming by Let's Talk Science (Sept 11 and 18) and tree climbing on September 17. Check the schedule at www.thamestalbotiandtrust.ca a The TTLT team has been hard at work at Hawk Cliff Woods doing ecological restoration, monitoring biodiversity, planning trails, and preparing for events. We have planted a mixture of meadow species in the former agricultural fields. As the plants grow up, this new meadow will provide habitat for Monarch Butterfly and other pollinators, as well as a range of meadow birds. Parts of the agricultural fields have also been seeded with Oak, Hickory, and Plum trees which will grow into a new forest area over time. This will not only increase tho overall forest area at Hawk Cliff Woods, but will almost double the amount of in -:nm;is�crP-stJJ---: rely upon. A team from Kettle Creek Conservation Authority helped us to plant a white pine shelterbelt along part of the northern boundary of property, adjacent to neighbouring agricultural fields. We've also been busy removing Garlic Mustard, Multiflora Rose, Common Barberry, and other invasive plants from the forest. As well, a range of biodiversity monitoring programs are underway, recording observations of plants, birds, mammals and reptiles. Hawk Cliff Woods is located at 4435 Hawk Cliff Rd, Union, ON For more information please visit our website. We hope to see everyone there! 1 The newsletter of the Thames Talbot Land Trust August 2016 Wt � __o 3'i 1 o i S . Earlier this year, the TTLT co-hosted a showing of The Messenger, a documentary about the uncertain future of migratory songbirds. Thanks .to the Hyland Cinema for making this possible! One question that The Messenger did not address fully is how we can help to conserve the songbird for future generations. The Cornell Lab of Ornithology suggests that the following steps be taken to help conserve our songbirds. 1. Make windows safer day and night. In daytime, windows reflect foliage and sky, encouraging birds to fly into them. Lighted windows in office towers are a danger at night. 2. Bird friendly coffee is grown in shade conditions, which provide favourable habitat for wintering songbirds. Look for Bird-Friendly coffee certified by the Smithsonian Migratory Bird Center. 3. Across Canada and the U.S., cats kill more than 2 billion birds each year. 4. Sign the Boreal Forest Needs Half Petition (http://borealbirdsneedhalf.org/en/), an initiative to save half of the boreal forest, an area that is crucial for migratory songbirds. 5. Restore a patch of land. Birds need to land somewhere new everyday during their migration—it is crucial that they are able to find food and cover! 6. Become involved in citizen-science projects that help track bird populations. THE MEISSINGER w 6 11 For more information, visit htt sJ/www.allaboutbirds.or /7-thin s- ou-can-do-to-hel -son birds-if- ouve-'ust- watched-the-messenger/ We hope these tips can assist you in helping songbirds! 2 The newsletter of the Thames Talbot Lana'Trust August 2016 }6 3 I 3 4 3 j Yt f F i ( S E 7 g FI 0!, § F 'f i gf s .r _.. ._ _.. ....t.y.... ....... ..:. Meidan Lelderman Summer Property Steward Meidan has joined TTLT in May 2016 as a Summer Property Steward. He grew up near Tel Aviv, Israel and has an Honours Bachelor of ,. Environmental Studies degree from York University. He is going into his final year in the Ecosystem Management Technology program at Fleming College. Meidan is passionate about urban-ecological planning and restoration work. He has previously volunteered in various stewardship and restoration projects in Southern Ontario and South Africa. Meidan,and Chris along with Rebecca,our Stewardship Coordinator Chris Therrein Summer Property Steward Chris first joined TTLT in May of 2015 as a summer property steward. After a successful summer, he returned for another in May 2016. An avid outdoorsman, Chris grew up in Sudbury, Ontario and has an Honours Bachelors of Science from the University of Western Ontario. He has been actively volunteering for a number of environmental organizations across Ontario and is passionate about biology and the outdoors. Chris wishes to gain experience in the field of restoration ecology before returning to the University of Western Ontario in September to begin his Master's degree in biology. Jessica White Marketing and Communications Assistant Jessica joined he :TTLT.xin. May 20.16, as -a :Marketing and Communications Assistant. Jessica is born and raised in London, Ontario. Jessica has an Honours Bachelor of Arts and a Masters of Arts from the Univer- sity of Western Ontario in political science. She recently completed her first year of law school at the University , of Windsor, Faculty of Law. Jessica has been actively involved in the London community, working and volun- teering or the London Public Libra for over seven ° � 9 � years. Jessica White 3 The newsletter of the Thames Talbot Land Trust August 2016 N,"Nlk x - r +� /� z 4 -t C o t t oaf , 'fix'. t s'l „� x, 5 '"kr 7x37 x € ;,_.', .. Many of the flowers and trees we commonly plant in our gardens come from far off places in the world. We like them because they have beautiful and showy flowers, sweet fra- grances, or because they remind us of home. But some of the plants we bring to Ontario from abroad can cause problems when they es- cape into the wild, and � there are plenty of beauti- ful plants native to Ontario that also have colourful blooms and fresh scents that can make a nice addi- tion to our gardens. The problematic plants, like English Ivy, Periwinkle, Himalayan Balsam, and Tartarian Honeysuckle, are known as invasive species. They can affect our native ecosystems by releasing chemicals into the soil that Michigan Lily prevent native plants from growing. Or they can grow in dense patches that crowd or shade out any other plants. Un- fortunately, these invasive plants are causing some of Ontario's native plants to decline. But you can help! Planting native species in your garden will help to keep our native plants alive in the wild too. Plus if you have more native species, your garden won't be contrib- uting as much to invasive plant populations. Native species have evolved to live here successfully and they thrive in the environmental conditions of this region. This means they will typically grow more easily and require less care and maintenance than other plants that come from far off places with different envi- ronmental conditions. As well as less labour, they can also save you money over the long term because you won't need to use as much water, fertilizer, mulch, and pesticides to maintain your garden. Native animals, birds and insects greatly prefer (and sometimes even depend upon) na- tive plants for food and shelter. If you plant more native species in your garden, you'll probably see a greater number and diversity of birds, butterflies, bees and other wildlife. Many of our native plants are also very showy and will still contribute to your garden's aes- thetic. Some ideas include Michigan Lily, Blue eyed grass, Slender Blazing Star, Wild Lu- pin, Prairie Smoke, False Sunflower/Pale Leaf Sunflower. It can be hard to find native plants for sale in local nurseries, but keep asking for them!Whether you're an avid or an amateur gardener, nature will thank you for finding some space in your garden for native plants. Remember to always buy native plants from a reputable supplier. 4 The newsletter of the Thames Talbot Land Trust August 2016 2} On June 2nd, the TTLT planted the Community Native Plant Garden at Ward sville Woods! We will be running native plant gardening workshops, including seed collec- tion at the garden, in the fail. Thank you to TD Friends of the Environment Foundation - TD FEF and Arbortech Professional Tree Care in Strathroy for supporting our pro- ject! Thank you to volunteers for planting, watering and mulching! We are very excited about this new project! 5-1 ' s f I I n Ll!€ `,xa1r ass TD Friends of the 9nviro"Me"t - Foundation k ' � . - ,��?i Its not too late to purchase one of our Vistas of the Thames River Posters! Posters are $20.00 and plaque mounted posters are $50.00. This stylish 19 x 24 inch poster features 25 vistas of the Thames River submitted by local photogra- phers. The poster is available for pick up at the TTLT office and any TTLT event. i �p 5 The newsletter of the Thames Talbot Land Trust August 2016 earne , berr 4 `_ ; p,�Qm�lnve € F Charitable receipts are issued for all contributions September 18 Hawk Cliff Woods (Reg. #86745 7475 RR0001) Celebration Membership Donations 12:30pm Youth/Student(under 18): $25 Individual Member(18+): $50 Affiliate/Group/Corporate: $100 Additional Donations September 10, 11, 17 Hawk Cliff Woods Donation amount:$ Total: $ p Weekends Membership Information 10am-3:30pm (hawk banding, monarch tagging) Name: Address: Trails Open at October 2 P City/Postal code: Westminster Ponds Telephone:( ) 12:30.pm (TILT entrance) Email: You may also contribute online through our website,or be- October 16 Joany's Woods come a monthly donor and make a big impact. workday Supporters'Circle(Automatic monthly donations) 10am Advocate$240 ($20/month) Protector$480 ($40/month) Direct sank Debit: October 22 Five Points Forest I(we)authorize the Thames Talbot Land Trust to process a debit, Workday in paper,electronic or other form in the amount of $ 1 pm on my(our)account on the first day of each month beginning 1, 201—. 1(we)acknowledge that we have read,understood and accepted all the provisions set out in the Terms and Conditions October 29 Hawk Cliff Woods www.thamestalbotlandtrust.ca. Adopt-a-Patch (we)enclose a cheque made payable to the Thames Talbot Land 1 m workday Trust and marked"VOID." p Signature(s)of Donor(s) November 5 Five Points Forest Adopt-a=Patch Date: fpm workday Please mail the completed application form and cheque to: Thames Talbot Land Trust PO Box 25054, London ON N6C 6A8 Privacy Policy November 12 Hawk Cliff Woods Thames Talbot Land Trust respects your privacy and will not share Workday your personal information.From time to time we may contact you with information about the Land Trust and its activities which we 10am believe are of interest to our members and supporters.For more information about our privacy policy visit www.thamestalbotlandtrust.ca Check thamestalbotiandtrust.ca for details and updates LTA Ontario s TriWui ion Trillium T.COn FOYnde[i011 P 6ni.,lo 0IITAR10 LAND TRIAT ALl,IAN(F ImFriends of the Environment Foundation 6 The newsletter of the Thames Talbot Land Trust August 2016 _ Rep S L _..: F-vim • t � r ' -�. zv ��+-._ �.j-r � h"`.�'k� r� ' �,. e <.,{ '_ t uyri r'�, �i - „�" '. fi 'tri`t ' ,'' nx' - z• n, -' ; � ;_ ,� �- � fi �G f-,�r� �. ''`� i� s4r�, .� r � �� .,.5 .ate �'°� �� �- � 1,pii•.f.R.-.~ R Y.•Y ;r r��� `"h sr N� s `� , - .'ice � �'•-,. ..�F_ " .,� #..;r"'*f't,.'�,x. 7 _ y� '`.,x,3� e��'�e GT`.�, -r��au�G���a �4 ���."'_� � `�.� ,� Hawk Cliff Weekends - September 10, 11, 17, and 18, 10:00am - 3:30pm This event is hosted in partnership with the St Thomas Field Naturalists Club, Hawk Cliff Banders, and volunteers of Monarch Watch. Daily Monarch Butterfly and Hawk Talks, guided hikes, and more! More info at: http:ll www,thamestalbotiandtrust.ca/hcw_weekend Hawk Cliff Woods Dedication & Official Opening - September 18, 12:30pm Join us at Hawk Cliff Woods to celebrate th_ a success of the Soaring -Higher. Hawk Clif#t&__, Beyond caiiipaign and the official -opening ceremony for the property. More in at httpal www.thamestalbatiandtrust.ca/hcw-weekend Trails Open -- October 2nd, 10:30 - 2:30pm This event is sponsored by the London Heritage Council in partnership with the Thames Valley Trail Association, Upper Thames River Conservation Authority, ReForest London and Nature London. Activities will take place on the Western Counties Road access to Westminster Ponds. Joany's Woods Workday October 16, 10:00am Help us remove non-native invasive species like Autumn Olive from the property. Enjoy the fall colours on a hike along the Inch Trail. Five Points Forest Workday — October 22, 1:00pm Help us remove non-native invasive species like European Buckthorn from the property. Get to know our new trail guide for the property! r Hawk Cliff Woods Adopt-a-Patch Training — October 29, 1 00pm Adopt your very own patch of the forest at Hawk Cliff Woods and help us get rid of garlic mustard. This event provides training and opportunity to work at your patch. Adopt your patch here; http:ll www.thamestalbotiandtrust.cathawk_cliff_woods_adopt_a_patch Five Points Forest Adopt-a-Patch Training — November 5, 1:00pm Adopt your very own patch of the woods at Five Points Forest and help us get rid of garlic mustard. This event provides training and opportunity to work at your patch. Adopt your patch here: http;Ilwww.thamestalbotiandtrust.ca/five_points_forest_adopt_a_patch Hawk Cliff Woods Clean-up — November 12, 10:00 am - 4:00 pm Help us clean up Hawk Cliff Woods. This workday involves removal of large garbage items (e.g. tires) from the woods. Bring your muscles! We will provide lunch. Please RSVP at http:Ilwww.thamestalbotiandtrust.calhawk_cliff_woods-clean_u p Property Location Details: Five Points Forest is located west of Ingersoll at 4975 Robinson Rd. Meeting location is at the large sign on Robinson Road. Hawk Cliff Woods is located east of Port Stanley at 4435 Hawk Cliff Road. Meeting location for Adopt-a-Patch is at end of Hawk Cliff Road. Meeting location for Clean-up is at 43277 Dexter Line, follow to end of driveway. .loany's Woods is located northwest of Sylvan at 32549 Boothill Rd. The property is south on the Boothill Road extension, drive down to the parking area. rV When attending workdays and outdoor events please dress appropriately for . the weather. Wear suitable footwear. Bring work gloves, plenty of water.& snacks. ■ Nil • - k III jj y ar•„ �a ��FY�' .> E' ref 'E�3 c 1 ,i�,1 �YrF � 1 _ ORGANIZED 1 sk AND SPONSORED � BY COUNTY OF ELGIN aECONOMIC 4 �rfu t - L ,Y DEVELOPMENT AND"ELGIN G 5 -. � MW r r MOW,ME SUBMIT YOUR BUSINESS PLAN APPLICATION f t *TG AY,AND LET US HELP YOU GROW YOUR d i t t E B-f a UI,#SSaa T I Nf,�ESS i !I N 1E�!L(r GlY;Ii N E Co O0�Uy]9N5a T'el Y�3i I -�',-. I - S a { x.: i 1� - E r �idf 1i��L��,� IJ,.Lh �y-!A• � �f ,�a5 ➢4t a' D itpt „S a,1 q if Ulm, t W p Garr �'a;'� ? Paz ; 1CrC���tME� E1E K EMOW J RMt Ins i wjza QwAQvKWjWW! �d.fv '�y j�vlt� x� =� w Pima, • ., w w ro ressiueb nature cam w p w,ww elgmbus�nessresourcecentre corn Na - N SOAP j1V ITH IT C ' 1 _ Merldlan` NO Spencer Pray D-1 - From: Bernie Wiehle <bwiehle @elgin.ca> Sent: Thursday, September 01, 2016 9:11 AM To: Mark McDonald Cc: Scott Gawley; spray @westelgin.net Subject: Fwd: SWIFT Appoints Board of Directors Bernie Wiehle Warden -Elgin County Mayor- West Elgin Begin forwarded message: From: SWIFT <info@,swiftnetwork.ca> Date: September 1, 2016 at 8:50:31 AM EDT To: County Warden<warden@el ig n.ca> Subject: SWIFT Appoints Board of Directors Reply-To: SWIFT <infogswiftnetwork.ca> SWIFT Appoints Board of Directors... View this email in your browser 19 Share F Tweet E Forward SWIFT Appoints Board of Directors Southwestern Integrated Fibre Technology Inc. held its first annual general meeting on August 26 and appointed the first full slate of directors to its board. The meeting follows the announcement from the governments of Canada and Ontario of their investment in the Southwestern Integrated Fibre Technology (SWIFT) project. Each government will contribution $90 million each towards building a holistic ultra-high speed fibre optic network for Southwestern Ontario and Niagara Region. Gerry Marshall, Warden of Simcoe County, was confirmed as Chair and Bev MacDougall, Warden of the County of Lambton, was confirmed as Vice Chair. The following representatives were confirmed as board members: • Mitch Twolan —Warden, Bruce County; • Randy Hope — Mayor, Chatham-Kent & Chair of the Western Ontario Wardens' Caucus; • George Bridge —Warden, Wellington County; • Jim Maudsley—Warden, Middlesex County; • Roger Watt— Councillor, Huron County; • David Mayberry —Warden, Oxford County; • Allan Thompson — Mayor, Town of Caledon; • Don McCabe — President, Ontario Federation of Agriculture; • Stephen Young — Manager, Information Technology Services, Thames Valley District School Board; • Dr. MaryLynn West-Moynes — President & CEO, Georgian College; and • Bill Van Wyck— President, The W.R. Van Wyck Group Limited Sonya Prichard (CAO, Dufferin County) was confirmed as Treasurer and Peter Crockett (CAO, Oxford County) was confirmed as Secretary. The newly elected board got right to work after the annual general meeting and passed motions to: • Hire staff and consultants to begin the request for proposal process with providers; • Create a stakeholder communications plan; • Create an indigenous engagement plan; • Hire a legal team; • Create a strategy for including the over 100,000 people communities within the region; and • Create a plan to solicit local input for locations of SWIFT points of 2 presence in the project area. "Ultra-high speed Internet connectivity is critical to rural economic development in Southwestern Ontario. The confirmation of this excellent inaugural board of directors takes us another step further in a project that will have a major impact on the region's current and future vitality," said Chair Gerry Marshall. The SWIFT Initiative is based on the principle that everyone in Southwestern Ontario deserves access to high-speed Internet, regardless of the size of their community, their age, education, or where they work. SWIFT will build an affordable, open-access, ultra-high-speed fibre-optic regional broadband network for everyone in Southwestern Ontario and Niagara Region. To find out more information about the SWIFT initiative, please visit www.swiftnetwork.ca or contact: a Gerry Marshall, Chair— SWIFT Advisory Committee, at chairPswiftnetwork.ca or 705-726-9300 x 1226 Geoff Hogan, Technical lead - SWIFT Network, at Geoft.ho an swiftnetwork.ca or 519-375-6172 d ° ® Want to make sure your family, friends, and colleagues stay up to date on SWIFT as we build #broadbandforeveryone? Use the buttons below to share this email on social media or forward it to your network. Lx Share a Tweet Q Forward 3 F§ Thank you for opting in to receive news about the Southwestern integrated Fibre Technology project.We promise never to spam you and you can unsubscribe from this list at any time. For more information about SWIFT please visit www.swiftnetwork.ca Copyright 4 2018 Western Ontario Warden's Caucus Inc., All rights reserved. Thank you for opting in to receive news about the SouthWestern Integrated Fibre Technology project.We promise never to Spam you and you can unsubscribe from this list at any time. For more information about SWIFT please visit www.swiftnetwork.ca Our mailing address is: Western Ontario Warden's Caucus Inc. 595 9th Ave East Owen Sound, On N4K 3E3 Canada Add us to your address book Want to change how you receive these emails? You can update your preferences or unsubscribe from this list This message has been scanned by LastS,pam eMai€security service,provided by TUC Managed IT Solutions. This email may contain confidential information. If you are not one of the intended recipients, if you receive this email or if it is forwarded to you without the express authorization of The County of Elgin, please destroy this email and contact us immediately. I'A Please consider the environment before printing this e-mail 4 y^ ti. 1u1�1 ti^.T:-.14c Q B811M-:C— b�:f:ss' z ss ` C„';tss[`.Yr.; Media Release FOR IMMEDIATE RELEASE - August 22, 2016 Economic Development Action Plan Underway for Southwestern Ontario Guelph, ON, August 19, 2016--The Western Ontario Wardens'Caucus is working on an economic development strategy to grow the regional economy.The strategic action plan will underline the region's commitment to working together and speaking with one unified voice on critical economic issues in southwestern Ontario. "A regional economic development action plan will explore the diverse needs of municipalities, identify common themes and set priorities. We want to focus our attention on issues and solutions with the biggest impact on economic growth,” said George Bridge, Chair of the Western Ontario Wardens' Caucus Economic Development Committee. A public request for proposal was issued earlier this year and Lauren Millier and MDB Insight have been selected to move the project forward. Over the next few months they will work closely with key economic development representatives from each jurisdiction to develop a three-year strategic action plan.A draft plan will be presented to the Wardens' Caucus later this year. In 2015 the Premier of Ontario met with the Western Ontario Wardens and asked the region to speak with a single voice on economic issues.This approach has been successful in Eastern Ontario. The WOWC have already been effective moving forward important regional goals, most recently, developing the SWIFT Network initiative. SWIFT alms to connect the region with a high-speed fibre internet network. About the Western Ontario Wardens' Caucus The Western Ontario Warden's Caucus (WOWC) is a not-for-profit organization representing 15 upper and single tier municipalities in Southwestern Ontario, representing more than 3 million residents.The WOWC aims to enhance the prosperity and overall wellbeing of rural and small urban communities across the region. Caucus members work collectively to influence federal and provincial legislation and programs through advocacy, research and analysis and education. For more information, visit www.wowc.ca. -30- Please contact: Warden George Bridge, County of Wellington T: 519.261.0093 E: georgeb @wellington.ca r CENSUS RECENSEME 2016 wwcensus.9c.ca wwwrecensemi (La version en frangais suit.) Dear Mayor Wiehle, I would like to thank your municipality for the strong support provided to the 2016 Census. With outstanding engagement from Canadians from coast to coast and unwavering support from municipal governments and community organizations, Statistics Canada achieved its best census ever. Canadians'response rate of 97.8 per cent to the 2016 long form is the best ever recorded. With the active participation by 9 in 10 Canadian households who completed their short and long-form questionnaire without assistance from Statistics Canada, and the world-record Internet response rate of 68.3 per cent, 2016 is undeniably the most efficient among traditional censuses conducted in the world. These impressive results coupled with an overall collection response rate of 98.4 per cent will yield high-quality information for virtually all communities across Canada. Statistics Canada now shifts its focus to dissemination with a first data release on February 8, 2017, launching an accelerated release schedule that will provide Canadians with all census data within 18 months of collection. Please pass along our thanks to your staff. Thank you again for your support. Wayne R. Smith Chief Statistician of Canada Statistics Canada 1 Government of Canada wa ne.smith canada.ca 1 Tel: 613-951-9757 D- 6 August 17, 2016 Re: Grant from West Elgin Council West Elgin Council: i The grant received by West Lorne Lawn Bowling Club was designated to install gutters. Due to all the volunteers the cost was $2252.00 for materials only. Unfortunately costs to replace the failed sprinkler system raised our costs $1400.00. Since money was saved by using volunteers to install gutters we request permission to use these savings towards the sprinkler system. With the balance $500.00 will be spent on sand and $350.00 for lawn bowls. Thank you on behalf of the West Lorne Bowling Club. Gerry Sanderson �y i 243 Furnival Rd., Rodney, Ontario NOL 2CO Municipal Council of West Elgin, I would like to request the use of the large recreational surface at the Rodney. Recreational Centre for a Yard/Craft Sale to be held for the Rodney Caring Cupboard, MADD and the Children's Hospital in London. I held this sale last year and you were kind enough to grant my request for no fee to be charged for the use of the room as the money is donated to charities in our community or the surrounding area. The event is (proposed)to be held on Saturday Oct.22nd , 2016 but I am also requesting the use of the large room for Friday, Oct. 211h'- as well (for set up). If these dates are booked for something else, I will look at an alternate date. Last year $1100 was raised and split between the three charities as well as 100 canned goods for the Caring Cupboard and this year should be even better since we will be advertising more and hope for more donations of TREASURED TRASH !! Thank you for your time and attention and I look forward to your reply. Please don't hesitate to call me with any questions or concerns. Sincerel Lori Parker 519-785-0780 (w) - 0880 (h) THE CORPORATION OF THE TOWNSHIP OF CARLOW/MAYO ,'y '`"° 3987 Boulter Road, General Delivery Boulter, Ontario KOL 1GO Tel: (613)332-1760 Fax: (613) 332-2175 Monday to Thursday 9:00 a.m, to 5:00 p.m. Arlene Cox—Clerk-Administrator/Deputy Treasurer Ed Whitmore—Chief Building Official Email—clerk carlowm# o.ca Direct Line—(613)332-8207 Email—cbo@carlowmayo.ca Jenny Snider—Treasurer/Deputy Clerk Email—treasurer carlowma o.ca 2016 08 17 The Honourable Steven Del Duca Minister of Transportation Unit 3 5100 Rutherford Road Woodbridge, Ontario L4H 2J2 Dear Minister Del Duca: I am writing today to urgently request your support regarding Bill 171,Highway Traffic Amendment Act(Waste Collection Vehicles and Snow Plows),2016. The Council of the Township of Carlow/Mayo considers this Bill to be an important initiative that will save lives and ensure that workers whose jobs take place in roadways are made safer. The following quotation from the Milestones Magazine highlights the concerns in our municipality: "For many of these workers, their workplace is a vehicle and the edge of the road where there is increased risk from careless and distracted drivers and rear end collisions.The increased risk,resultant injuries and fatalities that are associated with this kind of work are a problem across North America.This Bill would bring Ontario in line with other jurisdictions that have already protected similar workers."OGRA MILESTONES Spring/Summer 201.6 We strongly agree with the above quoted statement as our operators have been involved in motor vehicle accidents due to the inattention and distraction of the public, Our operators should be treated the same as the O.P.P.,EMS and Fire because we also provide essential service to the public. Yours truly, Bonnie Adams Reeve of the Township of Carlow/Mayo Copy--All Ontario Municipalities NORTH HASTINGS 41afu5,. . July 2016 Species at Risk Recovery and Management Documents: Notification of Public Registry Posting Fisheries and Oceans Canada is responsible for the protection and recovery of aquatic species at risk listed under the Species at Risk Act. The Species at Risk Public Registry is the central location where the Government of Canada provides information to Canadians regarding species at risk in Canada. Fisheries and Oceans Canada wishes to advise you that the following federal Species at Risk Act recovery and management documents will be posted on the Species at Risk Public Registry in the coming days, and invites comments from your organisation on documents posted to the Registry as proposed. Proposed Documents Pending Posting: • Recovery Strategy for the Northern Riffleshell, Snuffbox, Round Pigtoe, Salamander Mussel, and Rayed Bean in Canada [Proposed amendment] Action Plan for the Sydenham River in Canada: An Ecosystem Approach [Proposed] Recovery Strategy and Action Plan for the Eastern Pondmussel (Ligumia nasuta) in Canada [Proposed] • Recovery Strategy and Action Plan for the Mapleleaf (Quadrula quadrula) in Canada (Great Lakes —Western St. Lawrence Population) [Proposed] • Recovery Strategy and Action Plan for the Rainbow (Villosa iris) in Canada [Proposed] • Management Plan for the Wavyrayed Lampmussel (Lampsilis fasciola) in Canada [Proposed] Recovery Strategies, Action Plans and Management Plans Once a species is listed as Endangered, Threatened or Extirpated under the Species at Risk Act, the Minister must use the best available information to develop a Recovery Strategy, which is a strategic document that describes the species and its needs, outlines the threats to the species, sets objectives for its population and distribution, identifies its critical habitat (to the extent possible) and sets out broad strategies to support the species' survival and recovery. Action Plans are developed following the finalization of a species' Recovery Strategy; they set out concrete, detailed measures necessary to be undertaken to implement a Recovery Strategy (to mitigate threats to a species thus facilitating its survival and recovery). For species of Special Concern, the Minister must develop a Management Plan which provides detail regarding the measures to be undertaken to conserve the species. 1 July 2016 All federal Species at Risk Act recovery management docu ments are prepared in cooperation or consultation with directly affected parties including provinces and territories, other federal departments, Wildlife Management Boards, Indigenous organizations, and in some cases landowners. In particular, Action Plans and Management Plans are developed following extensive consultation or collaboration with partners to ensure that appropriate measures are identified. Partners, such as your organisation, who are willing to lead or contribute to the implementation of identified measures, are important participants in the recovery and management of species at risk. Critical Habitat Protection It is important to note that under the Species at Risk Act, critical habitat identified in a species' Recovery Strategy or Action Plan must be legally protected from destruction. The recovery documents for the following species include an identification of critical habitat: • Northern Riffleshell; • Snuffbox; • Round Pigtoe; • Salamander Mussel; • Rayed Bean; • Eastern Pondmussel; • Mapleleaf(Great Lakes —Western St. Lawrence Population); and • Rainbow. For these species, it is anticipated that the legal protection of critical habitat will be accomplished through a Species at Risk Act section 58 Critical Habitat Order which will invoke the prohibition against the destruction of any part of the identified critical habitat. The Minister of Fisheries and Oceans invites interested Canadians to submit comments on the proposed protection of the species' critical habitat. Public Comment Period The proposed recovery and management documents listed above will be posted on the Species at Risk Public Registry and will be open for comment for 60 days after posting. The Minister of Fisheries and Oceans invites interested Canadians to submit comments on these proposed recovery and management documents. Following the 60-day public comment period, final recovery and management documents are posted on the Species at Risk Public Registry. 2 Spencer Pray �-� From: AMO Communications communicate @amo.on.ca> Sent: Tuesday, August 23, 2016 11:19 AM To: spray@westeigin.net Subject: AMO MEMBERS UPDATE - Federal Public Transit Infrastructure Funding August 23,2016 Federal Public Transit Infrastructure Funding Announced in Ontario Today,Prime Minister Justin Trudeau and Premier Kathleen Wynne announced$1.49 billion Phase I in federal Public Transit Infrastructure Fund(PTIF)support for municipal transit systems across the province. The PTIF Phase 1 is allocated by a ridership share formula to municipal transit systems as provided for in the federal 2016 Budget. Ontario municipalities operate 61 conventional transit and 82 specialized transit systems. These municipal governments will need to put forward projects that meet eligibility criteria and they will be approved by the provincial and federal governments.Ministry of Infrastructure will provide these municipalities with information on how to submit projects and program design information,such as eligible costs. We also understand that in addition to projects announced today, an intake of identified projects from the other transit communities will occur in a couple of weeks. These transit funds can be used for maintenance projects and those that increase the state of good repair of transit systems.These investments are to renew and expand transit systems,upgrade transit vehicles,create new public transit express routes and enhance accessibility. Projects are to be finished by the end of March 2018 with some limited exceptions. This federal funding is in addition to the Province's future funding plan for municipal and Metrolinx transit systems,which alone includes$16 billion for public transit in the Greater Toronto and Hamilton Area. Together,with municipal funding,transit projects that would not otherwise have taken place will help create new economic activity. As the Premier said at the AMO Conference,her government is close to concluding discussion with the federal government on how to flow$560 million in federal water, wastewater and stormwater funding(CWWF)to municipal governments. She said that funding would flow to municipalities through a transparent and fair formula allocation with additional provincial funding as required.Like Phase 1 PTIF,the CWWF is for capital projects that are related to rehabilitate and maintain these systems and can be completed by end of March 2018.AMO has been providing input to design and delivery and looks forward to how that advice is reflected. For more information,please see: hM2://www.pm.,c.ca/en.v,/news/2016/08/23/prime-minister-canada-and-premier-ontario-announce- a reement-under-new-federal. Contact: Monika Turner, Director of Policy,mturner@amo.on.ca,416-971-9856 ext.318. PLEASE NOTE:AMO Breaking News will be broadcast to the member municipality's council, administrator,and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required.We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists. DISCLAIMER:Any documents attached are final versions.AMO assumes no responsibility for any discrepancies that may have been transmitted with this electronic version.The printed versions of the documents stand as the official record. OPT-OUT: If you wish to opt-out of these email communications from AMO please click here. 1 From: Places to Grow <placestogrow @ontario.ca> Sent: Wednesdnv Aiiniict 24 2016 4:36 PM To: Subject: Places to Grow Implementation Fund 2016-17 -Gall for Applications We're looking for innovative projects that will advance growth planning and support the development of complete communities in Ontario. Applications for the Places to Grow Implementation Fund are being accepted until September 22, 2016! The Places to Grow Implementation Fund supports innovative projects that promote and help achieve the policies or goals of the Province's Growth Plans by: • increasing knowledge and understanding of growth planning in Ontario through research and data collection and/or • fostering greater public knowledge, awareness and understanding of the merits of growth planning in Ontario through training and education. The Fund has a budget of$200,000 to support a limited number of projects with grants ranging from $5,000 to $50,000. Areas of focus can include building complete communities, encouraging active transportation, developing transit-supportive urban form, curbing urban sprawl, promoting intensification, aligning land use planning with economic development, addressing housing mix and affordability, enhancing data and performance monitoring, etc. For examples of past fund recipients and projects, please see the Places to Grow Implementation Fund webpage. Am I eligible to apply? Municipalities, municipal organizations, incorporated academic institutions, incorporated sector professional and non-governmental/not-for-profit organizations are eligible to apply. How can I apply? Applicants must use the Application Form and Application Guidelines available on the Places to Grow Implementation Fund webpage. Application must be received by 5:00 p.m. on September 22, 2016. i A o$ c� � P Lower Tames ��Ydmsr onservation ea 4a rd® Media Release For immediate Release—August 31, 2016 "Public Open Houses Scheduled" Invitation to Comment on the Proposed Update to the Lower Thames Valley Conservation Authority's (LTVCA) Regulations & Planning Policy and Procedure Manual F R The Conservation Authority's Development, Interference with Wetlands and Alterations to Shorelines and Watercourses g F � a Regulation (152106) undergoes regular review by staff and when s, necessary, updates to the Policies are made when errors andlor omission are found. Revisions are undertaken so Conservation Authorities can better serve clients more effectively and address =` °•:.. :; hazard concerns more efficiently in the regulated areas of the LTVCA's watershed. The proposed Regulations and Planning Policy update is available for public review Monday to Friday from 8:30 AM to 4:30 PM at the LTVCA's Administration Building in Chatham at 100 Thames Street, or on line at htt :11 www.lowerthames-conservation.on,cal lannin -and-re slre ulationsl. Please note, these updates are intended to be of an administrative and housekeeping nature. Open houses will be held from 2 - 4 pm and 5 - 7 pm across the watershed region: Mount Brydges:Wednesday, September 7 at the Resource Centre-Longwoods Road Conservation Area(8348 Longwoods Rd.) Dutton:Thursday, September 8 at the Dutton Municipal Office Council Chambers(199 Currie Rd.) Tilbury: Monday, September 12 at the Conference Room at the Tilbury Municipal Arena(49 Bond Ave.) Chatham: Tuesday,September 13 at the LTVCA's Administration Office(100 Thames St.) If you or your organization have any comments to make on the proposed update to the policies, please submit them in writing no later than September 30th, 2016 to: Jason Wintermute, LTVCA Water Management Supervisor,100 Thames Street, Chatham, ON N7L 2Y8 E-mail: policycomments rx,ltv-ca.ca For Further Information Contact; Jason Wintermute Valerie Towsley LTVCA Water Management Supervisor LTVCA Resource Technician Tel: 519-354-7310 Ext 227 -30- Tel: 519-354-7310 Ext 2265 100 Thames Street, Chatham, ON N7L2Y8 • www.itvca.ca Phone: 519-354-7310 • Fax:519-352-3435 - E-mail: admin @ltvca.ca vas7n�p�i mcroY�m�E�¢�8l�as .rl `� Lower Thames onselvation Media Release For Immediate Release—August 17, 2016 New Response to Thames River Concerns The Thames River's connection to algae in the Great Lakes is sparking local action. Around Lake Erie, work continues to solve the problem of harmful algae blooms, which affect drinking water, the local economy, and the health of the lake. "The federal government has identified the Thames watershed as a.priority because of the phosphorus the river carries into Lake St. Clair and Lake Erie, triggering harmful algae blooms," explained Karen Maaskant, Water Quality Specialist with the Upper Thames River Conservation Authority(UTRCA). "They've set a target of reducing phosphorus loads in the Thames and its tributaries by 40%, in order to improve water quality downstream." An umbrella organization called the Thames River Clear Water Revival (TRCWR) has been working in the background to build relationships, identify opportunities to improve water quality and quantity, secure funding, and implement meaningful actions. This initiative brings together all levels of government, First Nations, Conservation Authorities and the local community. The TRCWR secured funding for a study on nutrients in the Thames.The study indicated that cutting back on the phosphorus reaching the river during the spring runoff is the key, and phosphorus is coming from sources across the entire Thames watershed. "Best management practices are needed to manage phosphorus and slow the rate of runoff to the river, especially during spring peak flows when nutrient loads to the river are highest," said Brad Glasman, UTRCA Conservation Services Manager. "On agricultural lands, these BMPs could be a suite of practices such as cover crops, or erosion control structures including berms and waterways. In urban areas, low impact development projects, like rain gardens, will help to improve water quality and reduce stormwater runoff." The study also identified the need for more monitoring, mainly in the Lower Thames watershed. Projects are now underway to expand the water quality monitoring network in that area, to measure progress in reducing phosphorus in the Thames watershed. The TRCWR is writing a Water Management Plan that will identify actions to help reduce the Thames River's impact on Lake St. Clair and Lake Erie. "The plan will provide broad recommendations for the river targeting water quality issues such as phosphorus, as well as water quantity concerns such as changing stream flows and the impacts on stream health," explained Tara Tchir, TRCWR Project Manager. The plan will also consider the local First Nations' Indigenous Traditional Knowledge and how it can inform water management decisions. "This is the first time that First Nations have been able to participate in a Thames River management plan," said Tchir. "The Clear Water Revival is helping us build partnerships that we haven't had before." For Further Information Contact: Karen Maaskant Brad Glasman Water Quality Specialist, Manager, Conservation Services, Upper Upper Thames River Conservation Authority Thames River Conservation Authority 519-451-2800 ext. 246 519-451-2800 ext. 251 maaskantk thamesriver.on,ca ..g0., cilasmanbCcDthamesriver.on,ca 100 Thames Street, Chatham, OIL N7L2Y8 • www.ltvca,ca Phone: 519-354-7310 • Fax:519-352-3435 • E-mail: admin @ltvca.ca 6 optimlost Club West Lorne Ine, WEST LORNE, ONTARIO NOL 2PO A Municipality of West Elgin, September 6th,2016 22413 Hoskins Line, 142 Chestnut Street, PO Box 490, West Lorne, Ontario Rodney, Ontario NOL2PO NOL2CO Dear Sirs: Re: Optimist Club of West Lorne Inc. Annual Adult Fun Night, On behalf of the Optimist Club of West Lorne Inc., I request approval from the Municipality of West Elgin to hold our annual Adult Fun Night event. A date of February 25th,2017 has been booked with the location to be at the Royal Canadian Legion in Rodney Ontario. The Alcohol and Gaming Commission of Ontario require our club to receive such Letter of Approval prior to making application for a Social Gaming Event licence. Should you have any questions, do not hesitate to contact the undersigned at 519-768 2939. Thanking you in advance. s/R/Y ur , Vt W .Trask Club Member Optimist Club of West Lorne Inc.Em N West Elgin Recreation Committee Regular Session June 212016 This regular session of the West Elgin Recreation Committee was called to order at the West Elgin Arena at 7:00 pm, with the following members present:Joe Seman, Ken Neil,Jennifer Blanchard, Grace Blanchard, Doug Staddon, and Recreation Superintendent Jeff Slater. Item#1 Disclosure of Pecuniary Interest: None noted. Item#2 Delegations: No delegations were present. Item#3 Adoption of the Minutes: Moved By: Doug Staddon Seconded By: Ken Neil The West Elgin Recreation Committee hereby resole that the minutes of the May 17 2016 session be hereby approved as presented. CARRIED Item#4 Business Arising from the Minutes: 1) Blue Flag:The Municipality has received the Blue Flag designation and the official opening will occur on July 1s; or very close to it. Item#a Correspondence: None noted. Item#6 New Business: 1) The Recreation Committee did a Park Walk-about in Miller Park.The repairs to the splash pad were explained, and general explanations of what our facilities are all about. The trees were examined that the bark was removed from, explanations regarding the netting behind the soccer nets and general discussion regarding the park facility took place. Item#7 Adjournment: Moved By Joe Seman Seconded By Grace Blanchard That this session of the West Elgin Parks and Recreation Committee hereby adjourn at this hour of 8:30 pm and shall reconvene at 7 pm at the Port Glasgow beach on July 19 2016 or at the call of the chair. CARRIED West Elgin Recreation Committee Regular Session July 19 2016 This Regular Session of the West Elgin Recreation Committee was called to order at the port Glasgow Beach at 7:00 pm with the following members present:Johnathan Wolf,Joe Seman, Ken Neal, Grace Blanchard,Jennifer Blanchard, and Recreation Superintendent Jeff Slater. Item#1 Disclosure of Pecuniary Interest: None noted. Item#3 Delegations: No delegations were present. Item#3 Adoption of the Minutes: Moved By: Grace Blanchard Seconded By: Ken Neil That the West Elgin Recreation Committee hereby approves the minutes of June 212016 as presented. Item#4 Business Arising from the Minutes: 1. Blue Flag:The Blue Flag process was discussed,as well as the beach Water testing being completed by the Recreation Staff.The presence of the water safety equipment,which for the most part has not been vandalized, used yes, but it has been replaced after each use.Assuming that the safety equipment was not used for emergency rescue purposes as nothing has been reported.The non-approved designation of parts of the beach as indicated on the sign were removed.The beach has been especially busy this year due in part to the Blue Flag Designation, but also due to the incredible heat this year. Members indicated that parking was obviously at a premium.The Recreation Superintendent indicated the need for Council to consider removing the "hill "to accommodate parking. Item#5 Correspondence: There was no correspondence reported at this session. Item#6 New Business: No new Business was presented at this session. Item#7 Adjournment: Moved By:Joe Seman Seconded By:Jennifer Blanchard The West Elgin Recreation Committee hereby resolves that this session of the West Elgin Recreation Committee hereby adjourn at this hour of 8:15 and reconvene August 16 2016 or at the call of the chair. CARRIED.