02 - January 26, 2016 County Council Agenda Packagel n o "i
ORDERS OF THE DAY
FOR TUESDAY, JANUARY 26, 2016 - 9:00 A.M.
ORDER
1st Meeting Called to Order
2nd Adoption of Minutes — December 8 & 10, 2015; January 12, 2016
3rd Disclosure of Pecuniary Interest and the General Nature Thereof
4th Presenting Petitions, Presentations and Delegations
DELEGATIONS:
9:00 a.m. Stacy Wraight, Public Education Coordinator, Alzheimer Society,
Information re: Alzheimer Awareness (attached)
9:15 a.m. Pauline Meunier, General Manager, Medavie EMS Elgin Ontario,
Bayham Deployment Review and Recommendation (report and
PowerPoint attached)
9:30 a.m. Kevin Jackson, General Manager, Elgin Business Resource Centre,
Elgin Business Resource Centre Satellite Offices Contract Renewal
5th Motion to Move Into "Committee Of The Whole Council"
6th Reports of Council, Outside Boards and Staff
7th Council Correspondence
1) Items for Consideration
2) Items for Information (Consent Agenda)
8th OTHER BUSINESS
1) Statements/Inquiries by Members
2) Notice of Motion
3) Matters of Urgency
9th Closed Meeting Item — (see separate agenda)
10th Recess
11th Motion to Rise and Report
12th Motion to Adopt Recommendations from the Committee Of The Whole
13th Consideration of By -Laws
14th ADJOURNMENT
LUNCH WILL BE PROVIDED
NOTICE:
Deputy Warden for February Councillor Paul Ens
February 9, 2016
February 21 — 24, 2016
1
County Council Meeting
ROMA / OGRA Combined Conference
Fairmont Royal York Hotel — Toronto
DRAFT COUNTY COUNCIL MINUTES
Tuesday, December 8, 2015
The Elgin County Council met this day at the Administration Building, 450 Sunset Drive,
St. Thomas at 7:00 p.m., with all members present.
The Chief Administrative Officer called the meeting to order and welcomed all in attendance to
the Annual Warden's Election.
ELECTION OF WARDEN
The Chief Administrative Officer asked that members of Council wishing to run for the Office of
Warden to please stand. Councillor Wiehle offered his candidacy for the position of Elgin
County Warden for 2016.
BALLOTING PROCEDURES
The Chief Administrative Officer explained that since the position for Warden remained
uncontested, the normal election procedures would be dispensed with, as prescribed by by-
law, and that a resolution appointing Councillor Wiehle to the position of Warden would be in
order.
Moved by Councillor Wolfe
Seconded by Councillor Jones
THAT Bernie Wiehle be appointed as Warden for Elgin County Council for the Year 2016.
- Carried Unanimously.
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The Chief Administrative Officer announced that the Warden of Elgin County for 2016 is Bernie
Wiehle, Mayor of the Municipality of West Elgin.
Warden Wiehle took the Declaration of Office, administered by the Chief Administrative
Officer. The Warden left the room, was gowned and re-entered the Council Chambers, where
he was officially presented with the Chain of Office, the Lord Elgin Watch, and the Gavel of
Office, by Past Warden Paul Ens. Warden Wiehle delivered his Inaugural Address to Council,
thanked his family and friends for their support, and outlined the items of interest and
importance for consideration in 2016.
COMMITTEE APPOINTMENTS
Warden Wiehle presented his recommendations for appointments to Boards, Committees
and Associations for 2016.
Moved by Councillor Mennill
Seconded by Councillor Marr
THAT the appointments to Outside Boards and Committees for 2016 be confirmed as
follows:
Dispute Resolution — 3 appointees Warden Wiehle
Councillor Ens
Councillor Marr
Elgin County Museum — 1 appointee Councillor Martyn
Elgin Economic Development Advisory Group Councillor Jones
(EEDAG) — 2 appointees Councillor McWilliam
Elgin St. Thomas Public Health — 3 appointees Warden Wiehle
Councillor Marr
Councillor Mennill
County Council 2 December 8 & 10, 2015
Green Lane Community Trust Fund - 1 appointee
Health Recruitment Partnership — 1 appointee
Joint Elgin/Central Elgin Accessibility Advisory
Committee — 1 appointee
Rural Initiatives — 3 appointees
Social/Entertainment — 2 appointees
St. Thomas Elgin General Hospital — 1 appointee
St. Thomas -Elgin Public Art Centre — 1 appointee
Terrace Lodge Building — 4 appointees
Waste Management/Liaison
Water Advisory Committee — 1 appointee
City Appointment for 2016
Councillor McWilliam
Councillor Martyn
Warden Wiehle
Councillor Ens
Councillor McWilliam
Councillor Ens
Councillor Jones
Councillor Martyn
Councillor Currie
Warden Wiehle
Councillor Currie
Councillor Mennill
Councillor Wolfe
Committee of the Whole Council
Councillor Wolfe
- Carried Unanimously.
OTHER BUSINESS
Warden Wiehle invited all those in attendance to the Warden's Reception, following recess, to
be held in the County Administration Building lower level.
Moved by Councillor McWilliam
Seconded by Councillor Mennill
THAT we do now recess at 7:15 p.m. until Thursday, December 10, 2015 at 9:00 a.m.
- Carried.
COUNTY COUNCIL MINUTES
Thursday, December 10, 2015
The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all
members present.
Warden Wiehle in the Chair.
ADOPTION OF MINUTES
Moved by Councillor Mennill
Seconded by Councillor Jones
THAT the minutes of the meeting held on November 24, 2015 be adopted.
- Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF —
None.
3
County Council 3 December 8 & 10, 2015
DELEGATIONS
Ontario Electricity Support Program
Ms. Sebestyen, Acting Director, St. Thomas—Elgin Ontario Works presented a report on the
Ontario Electricity Support Program for low income residents.
Moved by Councillor Martyn
Seconded by Councillor Ens
THAT the report titled "Ontario Electricity Support Program" from the Acting Director of St.
Thomas—Elgin Ontario Works, dated December 10, 2015 be received and filed.
- Carried.
Public Health Provincial Funding Changes
Ms. St. John, Executive Director, Elgin -St. Thomas Public Health with a presentation
informing Council of changes to the Provincial Public Health funding model and the potential
implications of these changes.
Moved by Councillor Jones
Seconded by Councillor Mennill
THAT the PowerPoint presentation titled "Public Health Provincial Funding Changes" from
the Executive Director of Elgin -St. Thomas Public Health be received and filed.
- Carried.
Safe Communities Coalition
Ms. Wright, Public Education Coordinator, Alzheimer Society Elgin -St. Thomas with a report
updating Council on the priorities of the Safe Communities Coalition.
Moved by Councillor Marr
Seconded by Councillor Currie
THAT the presentation titled "Safe Communities Coalition" from the Public Education
Coordinator, Alzheimer Society Elgin -St. Thomas be received and filed.
- Carried.
STEGH Great Expansion Update
Ms. Ford, Campaign Assistant, STEGH Foundation and Mr. Bod, Redevelopment Project
Manager, STEGH with an update on the St. Thomas Elgin General Hospital Great Expansion
project.
Moved by Councillor Mennill
Seconded by Councillor Currie
THAT the PowerPoint presentation titled "STEGH Great Expansion Update" from the
Campaign Assistant and the Redevelopment Project Manager, STEGH be received and filed.
- Carried.
Council recessed at 10:03 a.m. and reconvened at 10:15 a.m.
Moved by Councillor Ens
Seconded by Councillor Currie
THAT we do now move into Committee Of The Whole Council.
- Carried.
County Council 4 December 8 & 10, 2015
REPORTS
Elgin County Museum 2015 Annual Report — Councillor Marten
The Curator of the Elgin County Museum presented the report updating Council on the
exhibits and activities of the Museum in 2015.
Moved by Councillor Jones
Seconded by Councillor Wolfe
THAT the report titled "Elgin County Museum 2015 Annual Report" from Councillor Martyn,
dated November 5, 2015 be received and filed.
- Carried.
Long Term Care Service Accountability Agreement 2016 - 2019 — Director of Homes
and Seniors Services
The director presented the report recommending that Council approve the Long -Term Care
Service Accountability Agreement with the Southwest Local Health Integration Network.
Moved by Councillor Currie
Seconded by Councillor Wolfe
THAT Council approves the Long Term Care Service Accountability Agreement for 2016 -
2019 with the Southwest Local Health Integration Network for Bobier Villa, Elgin Manor
and Terrace Lodge.
- Carried.
Tender Results for Dexter Line (County Road 24) Realignment— Deputy Director of
Engineering Services
The deputy director presented the report providing Council with the details of the tendering
process and seeking Council's approval to award the construction contract for the
realignment of Dexter Line (County Road 24) in the Municipality of Central Elgin and
Township of Malahide.
Moved by Councillor Mennill
Seconded by Councillor Marr
THAT J-AAR Excavating Ltd. be selected for the Dexter Line (County Road 24) Realignment
Project, Contract No. 6200-14-07 at a total price of $5,354,584.40 exclusive of H.S.T.; and,
THAT approval be conditional upon receipt of confirmation from the Township of Malahide
that they concur with the award of this contract to J-AAR Excavating Ltd.; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contract
- Carried.
Operation of the Elgin Manor Wastewater Treatment Plant — Director of Engineerin
Services
The director presented the report recommending that Council renew its contract with the
Ontario Clean Water Agency for the operation of the Elgin Manor Wastewater Treatment
Plant.
Moved by Councillor Jones
Seconded by Councillor Ens
THAT Ontario Clean Water Agency be selected as the operator for the Elgin Manor
Wastewater Treatment Plant for a period of five (5) years starting on January 1, 2016
and ending on December 31, 2020 at a total contract price of $240,689 plus HST; and,
County Council
December 8 & 10, 2015
THAT Staff be authorized to extend the contract with Ontario Clean Water Agency for
up to an additional two (2), two (2) year terms upon mutual agreement between both
parties and satisfactory performance as determined by the County; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contract.
- Carried.
Final Approval for a Plan of Subdivision (Craigholme Estates Ltd.) File No. 34T-01002 —
Manager of Planning
The manager presented the report advising Council that final approval was given to the
above noted plan of subdivision in the Village of Belmont on November 13, 2015.
Moved by Councillor Marr
Seconded by Councillor Currie
THAT the report titled "Final Approval for a Plan of Subdivision (Craigholme Estates Ltd.)"
from the Manager of Planning, dated November 13, 2015 be received and filed.
- Carried.
Draft Approval for a Plan of Subdivision (Prespa Construction Ltd., Jacklin Farm
Phase 2 Subdivision) File No. 34T-CE1401 — Manager of Planning
The manager presented the report providing Council with information required in order to
consider granting draft plan approval to the above noted plan of subdivision.
Moved by Councillor Martyn
Seconded by Councillor Jones
THAT the Council of the Corporation of the County of Elgin grants draft plan approval to
Prespa Construction Ltd. Draft Plan of Subdivision (Jacklin Farm Phase 2) in the Municipality
of Central Elgin (Lynhurst) File No. 34T-CE1401; and,
THAT staff be directed to provide notice of this decision subject to the conditions for final
approval in accordance with the Planning Act.
- Carried.
Schedule of Council Meetinas for 2016 — Marketina and Communications Coordinator
The coordinator presented the report seeking Council's approval of a schedule of Council
meetings for 2016.
Moved by Councillor Currie
Seconded by Councillor Mennill
THAT the report titled "Schedule of Council Meetings for 2016" from the Marketing and
Communications Coordinator, dated November 24, 2015 be adopted; and,
THAT the Warden's Election and the December 2016 Council meeting be moved to
December 6 & 8 respectively.
- Carried.
CORRESPONDENCE
Item for Consideration
1. Federation of Canadian Municipalities with Membership Invoice Fee for April 1, 2016 to
March 31, 2017.
County Council
December 8 & 10, 2015
The following recommendation was adopted in regard to Correspondence Item #1:
Moved by Councillor Mennill
Seconded by Councillor Wolfe
THAT Council approves payment of the membership invoice from the Federation of
Canadian Municipalities.
- Carried.
Items for Information (Consent Agenda)
1. Ernie Hardeman, MPP, Oxford County with a copy of the hansard of his statement in the
Ontario Legislature on October 22, 2015 re: Local Government Week.
2. Hon. Michael Chan, Minister of Citizenship, Immigration and International Trade seeking
volunteers for The Ontario Medal of Young Volunteers (deadline January 15, 2016) and
The Ontario Volunteer Service Awards (deadline January 25, 2016).
3. Hon. Charles Sousa, Minister of Finance and Hon. Ted McMeekin, Minister of Municipal
Affairs and Housing announcing the release of the Ontario Municipal Partnership Fund
(OMPF) program allocations for 2016.
4. Rosario Marchese, Chairperson, Citizen's Coalitions Against Privatization (CCAP) urging
Council to consider holding an emergency public meeting with our local MPP to register
displease with the privatization with Hydro One.
5. Jeff Yurek, MPP, Elgin -Middlesex -London clarifying that the intent of his original letter re:
Lake Erie Shoreline Management Plan was to inform KCCA and the County of gaps in
the process so that public concerns could be addressed.
6. Ken Loveland, CAO/Clerk, Township of Southwold informing Council of his request to the
Minister of Agriculture, Food and Rural Affairs to take whatever actions possible to
ensure that the safety is improved not reduced with the Highways No. 4 and 401
Exchange improvement plan.
7. Hon. Bob Chiarelli, Minister of Energy, with an outline of the proposed process for The
Energy Statute Law Amendment Act, 2015 (Bill 135).
8. Karen Vance on behalf of Lyne Beath, Director/CEO Chief Nursing Officer, County of
Oxford, Public Health & Emergency Services with thank you from the Oxford County
Paramedics for the coverage Elgin -St. Thomas EMS provided to allow Oxford
Paramedics to pay their respects to their Chief, Joe Pember.
The following recommendation was adopted in regard to Correspondence Item #6:
Moved by Councillor Jones
Seconded by Councillor Marr
THAT the Corporation of the County of Elgin support the letter from the Township of
Southwold asking the Minister of Agriculture, Food and Rural Affairs to intervene to
encourage the reconstruction of the Glanworth Road overpass.
-Carried
Moved by Councillor Ens
Seconded by Councillor Currie
THAT Correspondence Items #1 — 8, less 6 be received and filed.
- Carried.
County Council 7 December 8 & 10, 2015
OTHER BUSINESS
Statements/Inquiries by Members
The Director of Community and Cultural Services reminded Council that the Library will be
launching a new catalogue on December 16, 2015. A press release about this event will be
issued on December 11, 2015. There will be a launch event for the new catalogue on
December 18, 2015 at 9:00 a.m. which Councillors are welcome to attend.
Notice of Motion — None.
Matters of Urgency — None.
Closed Meeting Items
Moved by Councillor Currie
Seconded by Councillor Wolfe
THAT we do now proceed into closed meeting session in accordance with the Municipal Act
to discuss matters under Section 239.2 (b) personal matters about an identifiable individual;
Section 239.2 (d) labour relations or employee negotiations; Section 239.2 (e) litigation or
potential litigation, including matters before administrative tribunals, affecting the municipality
or local board: 2 items — Request for Legal Services from Catfish Creek and Kettle Creek
Conservation Authorities
- Carried.
Moved by Councillor Currie
Seconded by Councillor Martyn
THAT we do now rise and report.
- Carried.
Moved by Councillor Mennill
Seconded by Councillor Wolfe
THAT on a trial basis the County Solicitor be authorized to provide specific legal services to
Kettle Creek Conservation Authority and Catfish Creek Conservation Authority for 2016;
and,
THAT the matter be reviewed in the fall of 2016 to determine future service requirements and
availability.
- Carried.
Public Health Provincial Funding Changes — Presentation revisited
Councillors discussed the changes to the Public Health Funding model previously outlined by
the delegation today. Public Health is funded through a 75%/25% split between the Province
and the County and the City of St. Thomas. The province has frozen its financial contribution
to 75% of the 2014 budget. This means there was no increase in the provincial share of the
2015 budget, however, both the County and the City responded to the Board's request for a
3% increase in 2015. That amounts to an approximate increase to the County of $30,000. In
effect the County and City are contributing greater than the customary municipal contribution
of 25%.
Moved by Councillor McWilliam
Seconded by Councillor Currie
THAT the Elgin St. Thomas Board of Public Health be requested to return the 3% increase
levied in 2015 (estimated at $30,000 County share) given that the Ministry of Health froze its
financial contribution at the 2014 level (equal to a 0% increase), in order to maintain the
75/25% provincial -municipal cost sharing formula.
- Unanimously Carried.
County Council 8 December 8 & 10, 2015
Motion to Adopt Recommendations of the Committee of the Whole
Moved by Councillor Mennill
Seconded by Councillor Jones
THAT we do now adopt recommendations of the Committee Of The Whole.
- Carried.
BY-LAWS
Moved by Councillor Wolfe
Seconded by Councillor Marr
THAT By -Law No. 15-29 "Being a By -Law to Reappoint JGM Consulting as the Investigator
Pursuant to Sections 8, 9, 10 and 239.1 of the Municipal Act, 2001, S.O. 2001, c.25, as
Amended and to Amend By -Law No.11-24" be read a first, second and third time and finally
passed.
- Carried.
Moved by Councillor Martyn
Seconded by Councillor Ens
THAT By -Law No. 15-30 "Being a By -Law to Re -Appoint JGM Consulting as the Integrity
Commissioner for the County of Elgin Pursuant to Sections 9, 10, 11 and 223.3 of the
Municipal Act, 2001, S.O. 2001, c.25, as Amended" be read a first, second and third time and
finally passed.
- Carried.
Moved by Councillor Currie
Seconded by Councillor Jones
THAT By -Law No. 15-31 "Being a By -Law to Appoint an In -House County Solicitor" be read a
first, second and third time and finally passed.
- Carried.
Moved by Councillor Mennill
Seconded by Councillor Martyn
THAT By -Law No. 15-32 "Being a By -Law to Authorize Speed Limits" be read a first, second
and third time and finally passed.
- Carried.
Moved by Councillor Currie
Seconded by Councillor Ens
THAT By -Law No. 15-33 "Being a By -Law to Confirm Proceedings of the Municipal Council of
the Corporation of the County of Elgin at the December 8 & 10, 2015 Meetings" be read a
first, second and third time and finally passed.
- Carried.
ADJOURNMENT
Moved by Councillor McWilliam
Seconded by Councillor Marr
THAT we do now adjourn at 12:14 p.m. and meet again on January 12, 2016 at the County
Administration Building Council Chambers at 2:00 p.m.
- Carried.
County Council
LONG SERVICE AWARDS
December 8 & 10, 2015
Following adjournment, council recognized the following recipients with Long Service
Awards, as presented by Warden Wiehle and Councillor Ens during a luncheon celebration;
ELGIN MANOR
TERRACE LODGE
COMMUNITY & CULTURAL SERVICES
:11ki Eel 1ki1:11 :11N1ki[my:11UVAEel *?
Mark G. McDonald,
Chief Administrative Officer.
10
Christine Fielding
20 years
Kelly Carr
25 years
John Smith
30 years
Diane Witlox
15 years
Georgia Sifton 15 years
Jim Carter 15 years
Bernie Wiehle,
Warden.
COUNTY COUNCIL MINUTES
Special Meeting
Tuesday, January 12, 2016
The Elgin County Council met this day at the Administration Building at 2:00 p.m. with all
members present.
Warden Wiehle in the Chair.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF —
None.
Moved by Councillor Currie
Seconded by Councillor Wolfe
THAT we do now move into Committee Of The Whole Council.
- Carried.
REPORTS
2016 Fiscal Outlook PowerPoint — Chief Administrative Officer and Director of Financial
Services
The Chief Administrative Officer and Director of Financial Services presented a PowerPoint on
the fiscal outlook for 2016, in advance of budget preparation. This included information from
the Director of Community and Cultural Services regarding space requirements for the Museum
and Archives.
Moved by Councillor Mennill
Seconded by Councillor Jones
THAT the PowerPoint titled "2016 Fiscal Outlook" from the Chief Administrative Officer and the
Director of Financial Services dated January 12, 2016 be received and filed.
- Carried.
Homes — Foot Care — Director of Homes and Seniors Services
The director presented the report recommending that Council approve an agreement with a new
foot care services provider for Elgin's three long-term care homes.
Moved by Councillor Marr
Seconded by Councillor Currie
THAT Council authorize staff to sign the Foot Care Services agreement with Theresa Cundy for
a one-year (1) term with option for renewal of an additional one-year (1) term; and;
THAT the By -Law for fees and services be updated accordingly.
- Carried.
Provincial Offences Act (POA) Facilities — Director of Financial Services and Supervisor
Provincial Offences Administration
The director presented the report requesting that in response to correspondence from the
Ministry of the Attorney General (MAG), staff be permitted to enter into discussions and
negotiations with MAG to lease Provincial Offences Act (POA) facilities at the Wellington Street
Courthouse.
Moved by Councillor Ens
Seconded by Councillor Currie
THAT staff be permitted to enter into discussions and negotiations with MAG to lease Provincial
Offences Act (POA) facilities at the Wellington Street Courthouse; and,
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County Council
January 12, 2016
THAT a copy of the MAG response letter and a copy of the report titled "Provincial
Offences Act (POA) Facilities" dated January 7, 2016 be forwarded to MPP Jeff Yurek's
office.
- Carried.
CORRESPONDENCE
Items for Consideration
1) Rebecca McLean, Supervisor of Planning, London District Catholic School Board with
Notice of Facility Partnership Opportunity at Assumption Catholic Elementary School,
Aylmer and St. Mary's Catholic Elementary School, West Lorne.
2) Betsy McClure, Program Coordinator, Elgin Clean Water Program re: Funding for the Elgin
Clean Water Program.
The following recommendation was adopted in regard to Correspondence Item #1:
Moved by Councillor Marr
Seconded by Councillor Martyn
THAT Correspondence Item #1 be received and filed.
- Carried.
The following recommendations were adopted in regard to Correspondence Item #2:
Moved by Councillor Marr
Seconded by Councillor Jones
THAT at the request of the Elgin Clean Water Board, Elgin County Council reconsider
$20,000 in funding (previously allocated to budget) for the Elgin Clean Water Program.
- Carried
Moved by Councillor Marr
Seconded by Councillor Martyn
THAT $40,000 for the Elgin Clean Water Program be included for consideration in the 2016
composite budget.
- Carried.
OTHER BUSINESS
Statements/Inquiries by Members — None.
Notice of Motion — None.
Matters of Urgency — None.
Closed Meeting Item
Moved by Councillor Marr
Seconded by Councillor Currie
THAT we do now proceed into closed meeting session in accordance with the Municipal Act
to discuss matters under Municipal Act Section 239.2;
(b) personal matters about an identifiable individual, including municipal or local board
employees — Confidential PowerPoint report from Director of Human Resources titled
"Performance Management" dated January 7, 2016.
- Carried.
12
County Council
Moved by Councillor Martyn
Seconded by Councillor Mennill
THAT we do now rise and report.
- Carried.
Moved by Councillor Currie
Seconded by Councillor McWilliam
January 12, 2016
THAT the Director of Human Resources be authorized and directed to implement the
confidential performance management actions pertaining to the identifiable individual as
discussed in confidential report dated January 7, 2016.
- Carried.
Motion to Adopt Recommendations of the Committee of the Whole
Moved by Councillor Mennill
Seconded by Councillor Currie
THAT we do now adopt recommendations of the Committee Of The Whole.
- Carried.
BY-LAW
Moved by Councillor Wolfe
Seconded by Councillor Jones
THAT By -Law No. 16-01 "Being a By -Law to Confirm Proceedings of the Municipal Council of
The Corporation of the County of Elgin at the January 12, 2016 Meeting" be read a first, second
and third time and finally passed.
- Carried.
ADJOURNMENT
Moved by Councillor McWilliam
Seconded by Councillor Currie
THAT we do now adjourn at 3:50 p.m. and meet again on January 26, 2016 at the County
Administration Building Council Chambers at 9:00 a.m.
- Carried.
Mark McDonald, Bernie Wiehle,
Chief Administrative Officer. Warden.
13
Alzheimerk)
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January 26, 2016
Deputation to the County of Elgin Council
Good Morning Warden and Council, staff and guests,
Thank you for the opportunity to be here this morning to discuss Alzheimer's
disease and other dementias and work that we do at the Elgin-St.Thomas Society.
I am here also to request from council to assist the Alzheimer Society by raising
awareness about this disease, as January is Alzheimer Awareness Month. The
Alzheimer Society Elgin-St.Thomas is located at 450 Sunset Dr., St.Thomas and
provides programs and services to all citizens of the City of St.Thomas and the
County of Elgin. Our mission at the Society is to optimize the quality of life of
persons living with Alzheimer's disease and other dementias and their families.
We achieve this by providing education, support, awareness, information,
advocacy and funding for research.
Currently, there are over 740,000 Canadians living with Alzheimer's disease or
other dementias today, a number expected to increase to 1.4 million in the next 15
years. By the year 2020 there will be over 1,600 living with a dementia in Elgin
County alone. The Society actively supports 375 clients in all of Elgin. We know
that for every 1 person with a dementia, 10-12 people are affected and we have
been supporting those affected with our caregiver support groups Throughout the
county for 10 years now.
What is dementia? Dementia is defined as a set of symptoms such as memory loss,
impaired or decreased judgement or change in personality, to name a few.
Alzheimer's disease is a type of dementia. We know and understand more about
Alzheimer's as it makes up approximately 65% of all dementias. Although
dementia is progressive and ultimately fatal, the symptoms and rate of progression
varies from person to person. Dementia can last between eight and 10 years, or
even longer.
A diagnosis of dementia doesn't automatically mean that the person will be unable
to carry on with their daily routine. Each person living with dementia is different
and the disease will affect every one of us differently. Seeing the person and not
14
their disease helps focus our attention on what they can do rather than what they
can't do. Assumptions about dementia can interfere with the well-being and
quality of life for people with the disease. The Society believes that life doesn't
end when Alzheimer's begins and we encourage all to take the time to understand
the disease so that they can assist those living with it. If we understand the disease,
than we can build a community that is supportive of the disease. If I had a broken
leg or was struggling with my groceries, I would like to think that you all would
assist me with my struggle. Why don't we do this for people living with dementia,
most of the time we don't know that a person has the disease, it is not a visible
impairment.
For people living with a dementia, the symptoms of the disease can alter one's
confidence to enjoy the simplest things in life, like having lunch with a friend in a
restaurant, going for a walk in park or engaging in conversation. This disease is a
progressive degenerative disease of the brain which in turn alters many activities of
daily living, activities that you and I take for granted. We can listen to the specials
from the server at the restaurant and remember them for our short term memory
has not been compromised, we can go for a walk in the park without getting
confused and potentially lost in familiar surroundings and most of the time we can
find the right words and keep our train of thought while in conversation. For
people experiencing dementia, all of the mentioned circumstances can become
difficult, frustrating and frightening, therefore leading to a lack of confidence.
What can we do? As January is Alzheimer Awareness month, the Society would
like to engage council, residents, businesses and services to build our community
into a Dementia Friendly Community.
A dementia friendly community is a community involved in the wellbeing of those
living with dementia. A dementia friendly community plans to support those
living with dementia to maintain an active role in our community, to take part in
new things and continue activities they enjoy with confidence. A dementia
friendly community strives to support the person and their independence.
As dementia is affecting people younger than the expected 65 years old and older, I
can't imagine at my age to be diagnosed with dementia and become confined to
my home due to my disease due to my lack of confidence. Continuing to enjoy
hobbies and staying active is a key component to living well with dementia. If you
know someone with dementia, be there for them. Positive attitudes and
15
engagement of people with dementia in activities that build on their strengths and
life history will foster their self-worth, maintain their identity and prolong their
independence.
Together we can make our community a Dementia Friendly Community.
Thank you.
Contact:
Stacy Wraight,
Public Education Coordinator
Alzheimer Society Elgin-St.Thomas
swraight@alzheimerelgin.ca
(519)633-4396
16
Bayham Deployment Review and
Recommendation
■ r,
Prepared For: The County of Elgin
Prepared By: Medavie EMS Elgin Ontario
December 10, 2015
17
BACKGROUND:
Medavie EMS Elgin Ontario (MEMSEO) is the contracted service provider for the provision
of Ambulance service for the County of Elgin. MEMSEO assumed the contract on
December 28, 2013. The request for proposal (RFP) process included recommendations
for enhancing the level of service for the Municipality of Bayham due, in part, to lengthy
response times in the area that fell outside the County target of 17 minutes 30 seconds.
In February 2013, Elgin County Council approved the addition of one (1) single emergency
response unit (ERU) to be staffed Monday to Friday from 0700 to 1700. Initially, the ERU
responded from the Straffordville Fire Hall located at 55764 Third St., Straffordville. To
further improve the response times based on the location of calls, the decision was made
to house the vehicle in Straffordville and move it to 6215 Plank Road, Vienna at the start
and end of each shift. There was no suitable space found in Vienna to house both a
vehicle and provide space for staff.
In July 2015, the ERU was moved to Port Burwell. There was no longer any physical
space for the ERU at the Straffordville Fire Hall due to the addition of a fire apparatus.
Furthermore, due to the geographic location and calls for service, it was anticipated that
response times would improve if the ERU remained as centrally located as the facilities
would permit. The decision was made, and approved, to move to #1 Fire Station in Port
Burwell, located at 55451 Nova Scotia Line. This move resulted in a savings of $18,360 to
the County annually. The current location in Port Burwell will be maintained.
The addition of an ERU with a single paramedic in Bayham has improved response times
for the community during those scheduled hours of Monday to Friday, 0700 — 1700.
However, when the ERU is not staffed, response times in the community remain outside
the target of 17 minutes 30 seconds.
This report was prepared for the purpose of answering the recommendation made in 2015
of meeting the County response time of 17 minutes 30 seconds. This report also reviews
the current status of response coverage for Bayham and includes recommendations for
consideration to improve the level of service in the community.
OPERATIONAL REVIEW:
MEMSEO has reviewed call volume data (Figures A — D) from two sources: the electronic
patient care record (ePCR) platform from Interdev Technologies and from the Ministry of
Health Ambulance Dispatch Reporting System (ADRS). The 204 calls that comprise this
data set are typical in nature and call type for the area. The date range selected was
October 1 2014 to September 30 2015 for a full 52 weeks of data.
im
ANALYSIS:
Figure A: First Response Locations (Imedic)
,SMl R rc, hurnorid
! SIra (f�,,,vrdvilll
Malahlde
lit, rt
f de n
GI n, Nleyer
Figure A illustrates the three geographic locations of the ERU within Bayham. Port Burwell
is the current location given the synergies with the new Fire Hall located there.
Figure B: Response Time Breakdown (ADRS)
Figure B compares the response times when the ERU is staffed or when the response is
from outside of Bayham. When the unit responds from a station outside of Bayham the
response time increases by of 11 minutes and 35 seconds. This exceeds the target of 17
minutes 30 seconds by 6 minutes and 40 seconds.
19
Response Time from Port
Burwell Station
Response Time from stations outside
Bayham
Port Burwell Area
12:35
24:10
Figure B compares the response times when the ERU is staffed or when the response is
from outside of Bayham. When the unit responds from a station outside of Bayham the
response time increases by of 11 minutes and 35 seconds. This exceeds the target of 17
minutes 30 seconds by 6 minutes and 40 seconds.
19
County Wide Statistics:
Figure C: Canadian Triage and Acuity Scale (CTAS) — Elgin County (Imedic, October
Report)
CTAS Levet
Minutes to Arrival
Target
Achieved
Sudden Cardiac Arrest (SCA)
6 Minutes
45%
58%
CTAS 1
8 Minutes
60%
71%
CTAS 2
10 Minutes
75%
82%
CTAS 3
14 Minutes
85%
91%
CTAS 4
20 Minutes
90%
97%
CTAS 5
20 Minutes
90%
97%
The Prehospital Canadian Triage and Acuity Scale (CTAS) is based on a five -level scale
with Level 1 (Resuscitation) representing the patients with life threatening conditions and
Level 5 (Non -Urgent) representing the patients with minor complaints. The Ministry of
Health (MOH) additionally measures the response time for sudden cardiac arrest (SCA).
• CTAS Level 1, Resuscitation - threats to life or limb
• CTAS Level 2, Emergent - potential threat to life, limb, or function
• CTAS Level 3, Urgent - conditions that could progress to be more serious,
significant discomfort, affect ability to function
• CTAS Level 4 , Less Urgent - potential for deterioration or complications, chronic
illness, stable vital signs
• CTAS Level 5, Non Urgent -minor complaints, no immediate risk, degree of pain is
limited
Figure C demonstrates that the target response times are being maintained overall
throughout the County. There are three factors affecting the CTAS percentages relating to
Bayham. The first factor is the number of calls received for Bayham. When these calls
are added to the overall number of calls for service within Elgin County, they have little
impact on the CTAS percentages. The second factor, considering Bayham in isolation, the
prescribed CTAS standard is not being met during the hours that Bayham does not have
the ERU staffed. The third factor reflects the type of response that is required. The CTAS
standard is set on a predetermined type of call. For example, if there is a call for a sudden
cardiac arrest (SCA) within the time that the Bayham ERU is not staffed, the response time
to that call would be greater than 6 minutes.
20
Figure D: Call Distribution Chart — 2013, 2014 and 2015 (iMedic)
'burn^,;
wu i�P��iiG,r
ruu�iGu�n�r�
n
The call distribution chart, Figure D, is the geolocation map of all calls within Bayham since
the placement of the ERU.
CONCLUSION:
Due to the large geographic area, the primary method to provide service to the community
within the target of 17 minutes 30 seconds is to increase unit staffing hours within Bayham.
Based on the current historical data, we believe that by increasing the hours as
recommended, the average response time will be reduced to less than 17 minutes 30
seconds which will be a positive result to the community. After increasing staffing hours,
we anticipate that the average response time would decrease to 15 minutes, plus or minus
one minute.
If the County chooses to increase coverage in Bayham to allow for schedule planning and
staff notification, an implementation date of July 1 is recommended. By starting at the mid
point of the year, the County would not bear the entire annual cost until the second year.
The recommended time to evaluate deployment changes is in 40 week intervals.
However, due to the small number of calls in Bayham, MEMSEO is recommending 52
weeks of data. This will not change the practice of the monthly reporting to the Director of
Engineering Services.
21
u
PO
r
wu i�P��iiG,r
ruu�iGu�n�r�
n
The call distribution chart, Figure D, is the geolocation map of all calls within Bayham since
the placement of the ERU.
CONCLUSION:
Due to the large geographic area, the primary method to provide service to the community
within the target of 17 minutes 30 seconds is to increase unit staffing hours within Bayham.
Based on the current historical data, we believe that by increasing the hours as
recommended, the average response time will be reduced to less than 17 minutes 30
seconds which will be a positive result to the community. After increasing staffing hours,
we anticipate that the average response time would decrease to 15 minutes, plus or minus
one minute.
If the County chooses to increase coverage in Bayham to allow for schedule planning and
staff notification, an implementation date of July 1 is recommended. By starting at the mid
point of the year, the County would not bear the entire annual cost until the second year.
The recommended time to evaluate deployment changes is in 40 week intervals.
However, due to the small number of calls in Bayham, MEMSEO is recommending 52
weeks of data. This will not change the practice of the monthly reporting to the Director of
Engineering Services.
21
MEMSEO is available for consultation and additional recommendations should the County
wish to pursue other options for the provision of paramedic service to the residents of
Bayham and surrounding area.
RECOMMENDATION:
THAT, in an effort to improve ambulance response times in the Municipality of Bayham
and to bring them closer to the Elgin County standard response time of 17 minutes and 30
seconds, the following actions are recommended:
1) Commencing on or before July 1 2016, staffing of the ERU be increased to 12
hours per day, five days per week (Monday to Friday); and;
2) That weekend staffing during peak periods (June to August) be introduced with 12
hour shifts; and;
3) That the Land Ambulance budget be adjusted accordingly, estimated at
approximately $65,000 annually; and;
4) That this matter be reviewed 12 months following the implementation of the new
hours.
22
Bayham Deployment Review
Recommelul.",
� County target for response times is 17 minutes
30 seconds. This is a county -wide standard. It
does not mean that it must be achieved in each
municipality.
In February 2013, addition of one (1) single
emergency response unit (ERU) staffed Monday to
Friday from 0700 to 1700. This improved
response times during those hours.
� However, when the ERU is not staffed, overall
response times in the community remain outside
the overall target of 17 minutes 30 seconds.
24
den
F'i'gure A Me
R -id mond
Inc
Straffixdv __c
The three ahs i d e Glen Meyer
eo ra hic
g g p _
locations of the
ERU within
.r
Bayham
Pori Burwell
r ground
� Port Burwell is the current location given
the synergies with the new Fire Hall
located there.
25
lip
12:35 24:10
When the unit responds from a station outside of
Bayham the response time increases by 11 minutes 35
seconds. This exceeds the target of 17 minutes 30
seconds by 6 minutes and 40 seconds. When staffed,
the response times are well within the defined target.
26
jqwe C: nd Acuity Scale (CTAS) -
Canadian a
Ejq'In Countv
CTAS Level 1, Resuscitation - threats to life or limb
CTAS Level 2, Emergent - potential threat to life, limb, or function
CTAS Level 3, Urgent - conditions that could progress to be more serious, significant
discomfort, affect ability to function
CTAS Level 4 , Less Urgent - potential for deterioration or complications, chronic illness,
stable vital signs
CTAS Level 5, Non Urgent - minor complaints, no immediate risk, degree of pain is
limited _v „
6 Minutes
45%
58%
8 Minutes
60%
71
10 Minutes
75%
82%
14 Minutes
85%
91
20 Minutes
90%
97%
20 Minutes
90%
97%
27
""'TAS influences
F The number of calls received for Bayham. When
these calls are added to the overall number of calls
for service within Elgin County, they have little impact
on the CTAS percentages.
► Considering Bayham in isolation, the prescribed CTAS
standard is not being met during the hours that
Bayham does not have the ERU staffed.
► Type of response that is required. The CTAS
standard is set on a predetermined type of call. For
example, if there is a call for a sudden cardiac arrest
(SCA) within the time that the Bayham ERU is not
staffed, the response time to that call would be
rrrcntcr thin civ (F.1 minUteS.
Wz3
Fiqure D: Call
Distribution Chart 2013,
2014 and 20155
_fiMedic)
The geolocation
Harrat"tz-vi*", A- 01i
Srx-ir-Owd
map of all calls
within Bayham
ginsev, burg
since the
SprunqAA-d
placement of the
ERU.
ONE
-In
A' y *,7 u A u; r b
La n; t ty, n
;
V,
Copt, n ag ven
Pori- dw- cvi`�
�Pur
I-Aus
29
Mamp dr—tis GO 5 ckwrg
THAT, in an effort to improve
Municipality of Bayham and to
standard response time of 17
actions are recommended:
ambulance
bring them
minutes an
response times in the
closer to the Elgin County
d 30 seconds, the following
1) Commencing on or before .July 1 2016, staffing of the ERU be
increased to 12 hours per day, five days per week (Monday to
Friday); and;
2) That weekend staffing during peak periods (June to August) be
introduced with 12 hour shifts; and;
3) That the Land Ambulance budget be adjusted accordingly,
estimated at approximately $65,000 annually; and;
4) That this matter be reviewed 12 months following the
sours.
30
Questions?
31
REPORTS OF COUNCIL AND STAFF
January 26, 2016
Staff Reports —(ATTACHED)
General Manager of Economic Development — Elgin Business Resource Centre Satellite
Offices: Contract Renewal
Director of Community and Cultural Services — Interest Free Loan Request for Belmont Library
and Lease Revision
Director of Community and Cultural Services — Change of Standing Representation on Elgin
County Museum Advisory Committee
Director of Community and Cultural Services — 2015 Out -of -Province Travel
Chief Administrative Officer— Honorarium for Council Citizen Appointee to Green Lane Public
Liaison Committee (PLC)
Deputy Director of Engineering Services — Traffic Control Signals Servicing Agreement
32
erarfo0'(0JJyJ6
� �L
;r� REPORT TO COUNTY COUNCIL
7,o
FROM: Alan Smith, General Manager of Economic Development
DATE: January 11, 2016
SUBJECT: Elgin Business Resource Centre Satellite Offices: Contract Renewal
INTRODUCTION:
Building upon a successful pilot project in Aylmer, in March 2013 the County entered
into a funding agreement to continue operating an Elgin Business Resource Centre
(EBRC) satellite office in Aylmer and to open an office in Dutton, as part of the County's
business development efforts. This three-year funding agreement is coming to an end
and based on the success of both satellite offices it is recommended that the funding
agreement be renewed for another three years.
DISCUSSION:
Elgin County entered into a funding agreement with the EBRC to operate satellite offices
in Aylmer and Dutton beginning on April 1, 2013 and ending March 31, 2016. Appendix
one contains a proposal from the EBRC to renew the contract for another three years
commencing April 1, 2016 and ending March 31, 2019. The General Manager of the
EBRC will address this proposal during the January 26, 2016, County Council meeting.
The County's partnership with the EBRC has been very successful with numerous
businesses retained, started, expanded, and jobs created. Loans have been issued to
businesses in the satellite office districts, workshops have been conducted to assist
local enterprise, and business counselling services have helped maintain jobs in the
County. As stated in appendix two, as of November 30, 2015, 82 businesses have
started, 152 jobs have been created, and 443 jobs were maintained all supported by the
efforts of the EBRC and the County of Elgin. However, the positives of the relationship
go beyond the numbers stated in appendix one and two. Having EBRC offices in the
East and the West, allows the County's Economic Development department to have a
stronger presence in those areas of the County. The satellite offices are an extension
of the department which have resulted in an enhancement to the County's business
development programing and investment attraction efforts.
The current agreement with the EBRC commenced on April 1, 2013, and ends on March
31, 2016; which has the County funding the satellite operation in Aylmer and Dutton at a
total cost of $210,000 per year. Over the past two years the satellite offices have been
operating at a cost of $175,000 per year resulting in cost efficiencies to the department of
$35,000, per year. This lower amount is partly due to staffing/organizational
considerations at the EBRC.
33
As stated in appendix one, the EBRC is requesting that the original amount of $210,000
be reinstated when County Council is giving consideration to renewing the current
agreement which would see the County fund the satellite operations till March 31, 2019.
The return of funds to 2013 levels would allow the EBRC to hire an additional business
councillor which would assist with the counselling needs at both the Dutton and Aylmer
locations and would provide more office coverage as outreach efforts have become
increasingly more important at both locations. Furthermore, an additional business
councillor would allow for business development services to be undertaken in the
central portion of the County from Lake Erie to the northern boundary of the County in
areas such as Belmont and Port Stanley.
Analysis of Request:
In reviewing the request for an additional $35,000 to hire a third Business Counsellor,
Council should be mindful of the "culture" of efficiency that permeates the mindset of the
County's Management Team. Tasked with responsibility of finding $400,000 annually
in efficiencies, a number of innovative and creative approaches have been proffered
and endorsed by County Council. For example, recently, due to short and long-term
vacancies, staff have simply divided the workload amongst themselves, each taking on
more but saving thousands by not hiring replacements. In fact, every department can
list examples of sacrifices made to avoid adding to the bottom line.
In this particular instance, involving the EBRC, the program has been highly successful
utilizing the existing budget allotment of $175,000- this is evidenced by the supporting
documentation and success stories. While an additional Business Counsellor would be
nice to have, one must review this request against the need, as is done with every other
opportunity that comes before the Management Team and Council. The $35,000
saved could be used to offset most of the $40,000 request by the Elgin Clean Water
initiative for example. It could also be used to help fund improvements to response
times in Bayham, the subject of another report in this agenda. Furthermore, Council
cited the annual increase in staffing costs of $30,000 as a primary reason for not
supporting a two -site proposal for the Aylmer library.
Nevertheless, costs do rise annually and the EBRC is not immune to this. Therefore a
modest increase of $5,000 a year for each year of a new three year contract seems fair
and reasonable.
CONCLUSION:
The partnership between the County and the EBRC has been a successful one over the
past three years as this relationship has enabled numerous businesses to start, expand,
and be maintained, resulting in new jobs created in the County. Based on this success
and with the satellite locations enabling the Economic Development Department to have a
stronger business development presence in the Eastern and Western portions of the
County, staff is recommending the updating and renewing of the current agreement.
Taking into consideration budget efficiencies, the renewed agreement would start on April
1, 2016, at an amount of $180,000, and then increase $5000 per year, ending on March
31, 2019. It should be stressed that the same terms and conditions would apply to the
34
renewed contract. Most notably the County having the right to terminate the agreement on
60 days' advance written notice to the EBRC for either location.
The County of Elgin has a history of entrepreneurism and business innovation. In these
challenging economic times, it is of particular importance to nurture this tradition of
entrepreneurship in order to retain and expand local business. Over the past three years,
the County of Elgin through its partnership with the EBRC has assisted people to start a
business, expand their business, and to maintain their business which is resulting in new
jobs being created and existing ones being secured. Renewing the agreement to operate
the EBRC satellite offices in Dutton and Aylmer for the next three years will enable the
County to continue to have a positive impact on the local economy with new businesses
being started and new jobs being created.
RECOMMENDATION:
THAT the March 25, 2013, funding agreement between the County of Elgin and the
Elgin Business Resource Centre be renewed for another three years at a $5,000 increase
each year as described in the January 11, 2016 report.
All of which is Respectfully Submitted
Alan Smith
General Manager of Economic Development
35
Approved for Submission
Mark G. McDonald
Chief Administrative Officer
Appendix one: County Satellite Offices Extension Proposal
Elgin Business Resource Centre (EBRC) is seeking Council approval for a minimum three-year
budget commitment to continue operating the County of Elgin Economic Development satellite
offices. This commitment will also allow for an increased focus on the vibrant communities of
Central Elgin, particularly areas such as Belmont and Port Stanley.
With Council support, in response to challenging economic circumstances in Elgin over the last
four years, EBRC and County of Elgin Economic Development, have partnered to create a very
successful business and job creation, retention and expansion program.
Via the opening of County of Elgin satellite offices in Aylmer and Dutton, it's been possible to
reduce barriers to resources throughout the County and foster business/economic
development in Elgin by offering the following services:
• Free business counseling: 1,351 business/client in-depth consults
• Access to federal Community Future loans funding : $2,520,035 in loans to 24
County businesses since 2012
• Free educational workshops: 26 total
• Conduit to numerous local, regional, provincial and federal resources for
business mentoring, grants, and additional loans
The impact of this resource to Elgin business has been undeniable. Following are some key
results emanating from the satellite offices program since inception:
• 82 new business starts
• 152 jobs created
• An additional 443 jobs maintained
• 13 existing businesses expanded
• Current 37 active loans clients in Elgin outside St. Thomas
• Businesses using County/ EBRC programs and services, including loans, have
generated over $300,000,000 in sales and paid out over $20,000,000 in wages
and salaries"
"These numbers are underestimated - ongoing survey is only just over 50%
complete and not all business have reported top line sales and wages/salaries
While very successful since inception, we need to expand these efforts to encourage new
entrepreneurs, as well as maintain and grow our existing business base. With the continued
support of County of Elgin, we can greater focus on all areas of the County, to better increase
the diversity of the business fabric in Elgin and continue to nurture prosperity in our local
36
region. Following are some individual examples of success in generating business opportunity
in Elgin County through the County of Elgin Economic Development partnership with EBRC:
Enterprise Elgin: 2015 Business Plan Competition
This first ever business plan competition was a partnership between EBRC and County of Elgin
Ec Dev that had amazing uptake for a first event. With a goal of drawing the interest of new
business startups, existing businesses looking to expand, or out of County business looking to
relocate into Elgin, the program yielded an excellent response. In all, 43 applications were
given out, with 23 full plan submissions that were narrowed down to 6 finalists, from which a
Grand Prize winner took away over $10,000 in cash and prizes. This event drew great
attention to the entrepreneurial spirit in Elgin, with the added benefit of participation from
existing local business and resources who gathered in support of nurturing new business
development in Elgin.
EBRC: Eastern Elgin Success Stories
Planet Shrimp-Aylmer/Malahide
Planet Shrimp (PS) is currently a business in start-up mode, located in the Elgin Innovation
Centre (EIC) in Aylmer. Over three years in research and development to date, PS is a multi -
owner corporation led by Marvyn Budd from Toronto, and is slated to become a leading
aquaculture business in North America. Their business is farming shrimp for shipping fresh to
market to regional, national and international markets. At completion or full plan, PS will be
one of the largest indoor aquaculture businesses in North America, as well as a world leader in
shrimp farming technology. Current plans are to hire approximately 40 employees to start,
with full operations planned to generate over 200 jobs. EBRC has been an integral part of the
startup by leading a finance group to bring together a Community Futures/SOFII funding group
lending $1.5 million in working capital to assist in getting the business off the ground. EBRC
continues to work closely with this client to bring this project to fruition.
Johnny's Restaurant — Aylmer
Helen Brenneman and Netty Harms, the new entrepreneur owners of Johnny's Restaurant in
Aylmer, initially approached the Aylmer office regarding assistance to evaluate the sale terms
and business value, as well as look at a plan of attack, business plan and potential loans
financing. EBRC Counsellors identified that one of the clients, Helen, would also be eligible for
additional grant funding as one of the last intakes of our Ontario Self -Employment Benefit
program, and consequently also received a $17,000 self-employment startup grant. With time,
guidance and perseverance, these former Johnny's employees are now owners who continue to
work with EBRC and report a near doubling in top line sales since opening in June 2015, and
37
they now plan to hire 2 more employees to augment the 5 others they have maintained
through the purchase of the business.
Springfield Drives — Springfield/Malahide
Paul Kraemer is a business owner who relocated his family and business to Elgin County in
2010, from the Elmira area north of Waterloo. Paul is of Low German descent with a strong ag-
background, who has been operating Springfield Drives in Springfield. Paul's business
specializes in the sales and repair of PTO drives and other farm equipment and parts. In May
2015, Paul received a second loan with EBRC to support additional marketing efforts and to
make a bulk inventory purchase to acquire distribution rights on Walterhscheid PTOs and
improve his sales and market potential. Further, Paul has been working closely with EBRC to
develop a sales and marketing growth strategy and reports excellent results from the
partnership with sales improvements of nearly 30% over past years in the last 3 months.
Frank Schroyens & Sons Shallots, Inc. - Bayham/Straffordville
EBRC has been instrumental in assisting Frank and his family with a number of past loans for
various pieces of equipment and working capital, proving business guidance/advice, and most
recently connections and direction toward farm succession planning to further enable financing
and growth. Frank now employs 12-15 people seasonally and 4 year round, with further
growth potential. Schroyen's shallots are renowned in the marketplace both nationally and
internationally with a brand reputation for quality that has led to consistent demand with sales
to Costco Canada, various distributors in the US, and key buyers in France, Belgium and the
Netherlands.
EBRC: Western Elgin Success Stories
Boot's Excavating & AG Services
Greg & Suzie Boot moved to Rodney in 2009 to start a family and pursue their entrepreneurial
dreams. Greg Boot is the owner and founder of Boot's Excavating & AG Services. This full
service excavation company is based out of Rodney and is currently serving the Agricultural,
Residential and Commercial Industry in Western Elgin. Greg is committed to providing his
customers with quality, reliable & efficient service each and every time.
D. Kimble Timber & Firewood Services
Dale Kimble is a lifelong resident of Dutton Dunwich and the owner of D. Kimble Timber &
Firewood Services. In 2011 Dale was one of many impacted by the closing of local automotive
manufacturing facilities. As was the case for many local residents Dale found himself faced with
the options of moving away to find gainful employment or changing careers. In 2012, with the
assistance of the Elgin Business Resource Centre, Dale founded a business supplying timber
W
harvesting services to private land owners and crown land contractors. Recently Dale has
expanded his business to now supply timber harvesting and transportation services, creating
several jobs in the process.
Mel's Bookkeeping & Tax Services
Melissa Wardell, the owner of MBTS had recently been seeking financing to purchase Marg's
Accounting & Tax Services (MATS) in Dutton. Unfortunately, Mel was notable to obtain
commercial financing through traditional sources and was forced to withdraw her bid to
purchase MATS. As a result Marg Gruenbauer, owner of MATS, began to entertain offers from
firms in the GTA area. These firms communicated interest in purchasing the commercial book,
closing the downtown storefront location in Dutton and eliminating 2 local jobs. A meeting
was scheduled with EBRC in the Elgin County satellite office to determine a path forward. The
resulting business counseling sessions led to the creation of a Purchase Sale Agreement
between MBTS & MATS. After a thorough financial review the EBRC determined this venture
was within the scope of our mandate and met the necessary financial conditions. Although this
deal did not receive unanimous approval it was ultimately approved based on our mandate to
support the more economically challenged areas of Elgin County. Due to EBRC extending the
required commercial financing Melissa Wardell has committed to maintaining local jobs and the
continued operation of downtown store front location in Dutton. Melissa is currently exceeding
her year to date financial projections in all categories.
Funding Request
Based on the success of our partnership we propose the following:
A return to the original budget amount of $210,000 per year, which was originally committed in
April of 2013. The new term requested is for three years (2016/17-2018/19). The budget had
been reduced to $175,000 to reflect cost efficiencies and up to this point we have been able to
operate with this reduced amount. This was due to several factors including short term staff
vacancies etc. In order to continue to improve our results we will need to return to the original
budget.
A return to $210,000 will allow:
An additional Senior Counsellor (3/4 time) to work in both the East and West County Satellites.
The addition of this counsellor will not only enhance our ability to service the County's
counselling needs but will guarantee more constant office coverage in the Aylmer office. With
increased traffic and increased outreach we need to ensure that drop -ins are looked after most
efficiently. Further, and equally important, this Counsellor will also help us to increase our
39
coverage from Lake Erie to the northern boundary of Elgin, in areas that will benefit from more
service, such as Belmont and Port Stanley.
The County Satellite Offices are a great success story! Please allow us at EBRC the privilege of
continuing to work with you on this important and innovative Economic Development initiative.
W
Appendix two:
EBRC and Elgin County Ec Dev Satellite Offices: BR + E Results since Inception
41
EBRC Fiscal Year April 1 - March 31
2012/2013
2013/2014
2014/2015
2015/2016 @
Total
YTD NOV 30-
15
Aylmer
Dutton
Aylmer
Dutton
Aylmer
Dutton
Aylmer
Dutton
2012 -
Current
Total
298
532
453
428
283
340
228
2562
Inquiries
In -Depth
399
243
151
174
102
180
102
1351
Consults
Business
14
18
9
16
9
14
2
82
Starts
Jobs
30
41
15
21
18
20.5
6.5
152
Created
Jobs
43
101
91
53
92
35.5
27.5
443
Maintained
Business
0
6
1
0
2
3
1
13
Expanded
41
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REPORT TO COUNTY COUNCIL
FROM: Brian Masschaele, Director of Community and Cultural Services
DATE: January 4, 2016
SUBJECT: Interest Free Loan Request for Belmont Library and Lease Revision
INTRODUCTION:
The Municipality of Central Elgin is requesting an interest-free loan from the County in
the amount of $100,000 to support renovation costs to the Belmont Library. In addition,
the lease for Belmont Library must be amended to incorporate further assignable space
to the library as a result of these renovations. This report recommends to County
Council that the loan be authorized and the lease be amended.
DISCUSSION:
County Council has approved a "Library Branch Construction Policy" as attached that
contains provisions to support interest-free loans to municipalities that engage in the
renovation, relocation or expansion of library facilities in the County. As Council is
aware, the Municipality of Central Elgin is in the process of completing renovations to
the Belmont Library. The scope of these renovations include a new at -grade entrance
with an atrium, an elevator to service both floors and a 597 square foot increase to the
amount of space assignable to the library. The total construction cost that Central Elgin
will be experiencing for the project is $351,430, with $50,000 of that being contributed
by the Government of Canada's Enabling Accessibility Fund.
The attached letter confirms that Central Elgin is requesting an interest-free loan in the
amount of $100,000 to support Belmont Library renovation costs. Staff have
determined that the municipality is eligible for the full amount under the small branch
category in the policy given that total project costs being experienced by the
municipality are greater than $100,000. Staff are satisfied that all requested
documentation as stipulated in the policy has been provided by Central Elgin within a
suitable timeframe for consideration in 2016. Staff have also had the opportunity to be
actively involved in the project and are able to confirm that the scope of work conforms
to the terms of the policy.
Furthermore, and as indicated in the September 2015 report to County Council entitled
"Belmont Library Renovations Update", staff now recommend that the County Solicitor
be authorized to amend the lease for Belmont Library effective as soon as February 1,
2016 to incorporate an additional 597 square feet of assignable space for the library.
The amended lease will incorporate 3,199 square feet for library usage within the
expanded total of 4,367 square feet for the entire building. The full -year impact of this
increase to the library's annual lease budget is $8,400 beginning in 2016. Provision for
this increase has been integrated into the library's 2016 budget request.
:,
CONCLUSION:
Renovations to Belmont Library will be completed by the end of February 2016. The
Municipality of Central Elgin will be hosting an event in the coming weeks in partnership
with the library to celebrate the many improvements made, particularly to improve
accessibility and exterior layout. Staff have received appropriate documentation to
support Central Elgin's request for a $100,000 interest-free loan from the County to
support costs for these renovations, re -payable within ten years. Staff are also
recommending that the County Solicitor proceed with an amended lease to account for
additional space that will be assignable to the library.
RECOMMENDATIONS:
THAT the County of Elgin enter into an agreement for a $100,000 interest-free loan
payable within ten -years to the Municipality of Central Elgin in support of renovation costs
for Belmont Library according to the terms of the "Library Branch Construction Policy" and
subject to review by the County Solicitor; and,
THAT the County Solicitor be authorized to amend the lease between the County of Elgin
and the Municipality of Central Elgin to incorporate 3,199 square feet of assignable space
for library use in the premises known as Belmont Library for the period February 1, 2016 to
December 31, 2022.
All of which is Respectfully Submitted
Brian Masschaele
Director of Community and Cultural Services
43
Approved for Submission
Mark G. McDonald
Chief Administrative Officer
LIBRARY BRANCH CONSTRUCTION POLICY
SCOPE
The following shall constitute the policy of the County of Elgin to be followed in
considering any participation it will have with any Municipality represented on County
Council in the renovation, relocation or expansion of Library facilities anywhere in the
County.
This policy applies to capital construction or relocation of library facilities only.
Operational issues and related costs pertaining to each facility are addressed in
respective leases signed for each facility. New, expanded or relocated branches will
require a new operational lease based on the standard "Elgin County Library Municipal
Library Lease" with no exceptions.
FACILITY SIZE
The square footage of new, expanded or relocated library facilities will adhere, wherever
possible, to "Guidelines for Rural/Urban Public Library Systems", as amended from time
to time by the Administrators of Rural and Urban Public Libraries of Ontario (ARUPLO)
in which the Elgin County Library is a voting member. The following are current
guidelines for the assignable size of library facilities (excluding utility rooms):
Small Branches: Branches serving catchment areas of 1,000-5,000 population:
Minimum 2,500 sq. ft. or 1 sq. ft. per capita in the library's catchment area,
whichever is greater;
Medium Branches: Branches serving catchment areas of 5,000-10,000
population: Minimum 5,000 sq. ft. or 1 sq. ft. per capita in the library's catchment
area, whichever is greater;
Large Branches: Branches serving catchment areas of 10,000-35,000
population: Minimum 10,000 sq. ft. or 1 sq. ft. per capita in the library's
catchment area, whichever is greater.
LOCATION
Locations on main thoroughfares or "downtown" locations in population centres will be
preferred. Co -location with other community services will be preferred.
ADDITIONAL CONSIDERATIONS
In all cases, Municipalities shall strive to set the highest standards in terms of public
accessibility, including compliance with provincial accessibility legislation.
An Interest Free Loan from the County for renovation, relocation or expansion of library
facilities is available up to the following amounts: Small branches, $100,000; Medium
branches $200,000; Large branches, $400Ap0. The loan must be repaid within ten
years. All requests for new libraries, expansion of libraries or relocation of libraries in
the following year must be received by Council no later than December of each year for
budgeting purposes. Any request received after December 31 st will be considered for
the following year. County Council reserves the right to deny such a loan for financial
reasons.
ACTIONS INITIATED BY THE MUNICIPALITY AND THE COUNTY
1.0 The Municipality shall determine if, in the opinion of their Council, there is
a need for a new Library, expansion of a Library or a relocation of a
Library. A review of ARUPLO guidelines and input of the County's
Director of Community and Cultural Services (or designate) is strongly
encouraged in this process.
2.0 If the answer is yes, the Municipality shall issue a "Letter of Intent" to the
County C.A.O. and Director of Community and Cultural Services, outlining
the following information:
2.01 The address and description of the proposed site and building to be
constructed, expanded or relocated.
2.02 The approximate interior gross area of the new building, expanded
building or relocated building.
2.03 The approximate size of the area designated to be for Library use.
2.04 Approximate loan requested from the County.
2.05 The proposed date to commence construction.
3.0 The Director of Community and Cultural Services shall forward the
proposal to County Council.
4.0 County Council shall consider the proposal (Letter of Intent) and notify the
Municipality of its decision. If acceptable, and County Council determines
that it wishes to participate in a new Library facility, expanded Library
facility, or relocated Library facility, a Letter of Intent detailing the
arrangements will be signed by the C.A.O. of the County of Elgin and the
Municipality.
5.0 The Municipality, at its expense, shall cause plans and specification of the
Library premises to be prepared and sent to the Director of Community
and Cultural Services who will forward to County Council for approval.
The plans and specifications must include the information set out in this
policy and if required may include a request for an Interest Free Loan.
The plan and specifications must include:
5.01 The address and description of the proposed site and building to be
constructed, expanded4(gr relocated building.
5.02 The interior gross area of the new building, expanded building or
relocated building.
5.03 The size of the area designated to be for library use.
5.04 Construction timetables.
5.05 Approximate move in date for library staff.
5.06 Cost of construction or renovation including mechanicals.
5.07 Confirmation of interior fittings required for library use (such as
custom millwork). These fittings are to be included in construction
costs and are to be paid by the municipality. Additional furnishings
for library use are the responsibility of the County.
5.08 Architect's fees (if applicable).
5.09 Interim financing cost (if applicable).
5.10 Source of funding for project.
5.11 Request for an Interest Free Loan indicating when the loan will be
required. The loan must be repaid within ten years of being issued.
5.12 The Director of Community and Cultural Services shall forward the
proposal to County Council with a recommendation on acceptance.
At such time, the Director shall recommend that a new "Elgin
County Library Municipal Library Lease" be established, outlining
the anticipated costs of said lease to the library's annual operating
budget and establishing a deadline to execute the lease. Should
an interest-free loan be requested and approved, the Director of
Financial Services shall be authorized to issue a loan agreement up
the maximum allowable in each category with terms stating that the
loan is payable within a ten year period upon execution and subject
to the provision of actual invoices. County Council reserves the
right to deny such a loan for financial reasons.
6.0 Both Parties shall be responsible for their own legal costs in the
negotiation and/or drafting of any Lease or Loan Agreement.
7.0 The Municipality shall be the owner or leaser of the land and/or building.
[Adopted by County Council on February 16, 1999. Revised September 22, 2015,
Revised July 23, 2013, Revised March 13,4@12 and Revised January 25, 2011.]
Belmont Branch Library
Budqet - Accessibility Addition Project 2015-16
Item
Cost
HST
Total
Design & Construction Supervision
$29,000
$3,770
$32,770
— SPH Engineering Inc.,
Woodstock, ON
Construction — Graceview
$282,000
$36,660
$318,660
Enterprises, Belmont, ON
TOTAL
$351,430
Prepared January 11, 2016
47
The Corporation of the Municipality of
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BhanMasschae|e
Director of Community and Cultural Services
County ofElgin
45OSunset Drive
St. Thomas, ON N5R5V1
December 14, 2015
Re: Interest -Free Loan Request for Belmont Library Project
The Municipality ofCentral Elgin is currently renovating the Belmont Library to install an elevator that
will result in increased access for people with disabilities to programs and services offered in the lower
level of the library. The renovations are being funded primarily through municipal funds, and some
grant money. Central Elgin was successful in receiving a grant from the Enabling Accessibility Fund in
the amount of $50,0000 to go towards this project. In addition to these funds, Central Elgin would
respectfully request to enter into a loan agreement with the County of Elgin in the amount of $100,000,
to be repaid over ten years beginning in February 2016. This loan will be for the sole purpose of
completing renovations at the Belmont Library, 14134 Belmont Road, Belmont.
The engineer for the project is SPH Engineering. The construction is being completed bvGracevievv
Enterprises Inc., and is scheduled to be completed in January, 2016. The square footage of the interior
ofthe building prior 0aconstruction was 3,770square feet. The estimated square footage ofthe interior
of the building when construction is complete is 4,367 square feet. Prior to construction, 2602 square
feet or 6996 of the total interior size of the building, is leased by the County of Elgin from the
Municipality of Central Elgin. 597 square feet is being added through the renovations, which will be
assigned tothe library.
Si e
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Municipality of Central Elgin
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REPORT TO COUNTY COUNCIL
FROM: Brian Masschaele, Director of Community and Cultural Services
DATE: January 4, 2016
SUBJECT: Change of Standing Representation on Elgin County Museum Advisory
Committee
INTRODUCTION:
The Elgin - St. Thomas chapters of the IODE recently notified staff that they are not able
to provide an appointee to the Elgin County Museum Advisory Committee effective
2016. This report recommends that representation on the committee be amended to
replace IODE representation with an appointee on behalf of the agricultural community
in Elgin County.
DISCUSSION:
The St. Thomas chapters of the IODE have had a standing representative on the Elgin
County Museum Advisory Committee since its inception. However, the current IODE
representative on the committee will not be seeking a term renewal. The two remaining
chapters have not been successful in nominating a successor and have indicated that
this is not likely to change in the future. As a result, staff recommend that the IODE's
standing representation on the committee be hereby discontinued and in its place one
position representing the agricultural community in Elgin County be put in its place.
Staff feel that representation from the agricultural community will further strengthen the
museum's strategic goals by recognizing a sector that historically has played a key role
in the County's development. The Museum also maintains the Elgin County Agricultural
Hall of Fame in partnership with the Elgin Federation of Agriculture (EFA). The EFA is
supportive of adding such strategic representation to the committee and is prepared to
provide input into the nominating process if required. All appointments must be
confirmed by County Council and every effort will be made to secure an appointee that
will be representative of the diverse nature of the agricultural sector and the many
organizations involved.
Members of the Elgin County Museum Advisory Committee have been briefed on these
changes and have indicated their support.
CONCLUSION:
Staff have prepared the necessary revisions to the Museum's governance By-law
reflecting these changes.
RECOMMENDATION:
THAT By -Law No. 05-44, as amended, "Being a By -Law to Provide for the Operation of
the Elgin County Museum" be repealed and all amendments thereto in favour of
consolidating said amendment in a comprehensive by-law which also modifies the
standing representation on the Elgin County Museum Advisory Committee from one
appointee on behalf of Elgin - St. Thomas chapters of IODE to one appointee on behalf
of the agricultural community in Elgin County.
All of which is Respectfully Submitted
Brian Masschaele
Director of Community and Cultural Services
50
Approved for Submission
Mark G. McDonald
Chief Administrative Officer
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REPORT TO COUNTY COUNCIL
FROM: Brian Masschaele, Director of Community and Cultural Services
DATE: January 14, 2016
SUBJECT: 2015 Out -of -Province Travel
INTRODUCTION:
County Council has authorized staff and members of Council to attend meetings and
conventions outside of Ontario subject to certain conditions; particularly that such travel
receive prior approval of the CAO and that it is reported annually to Council. This report
fulfils this reporting requirement.
DISCUSSION/CONCLUSION:
There were no out -of -province meetings and conventions attended by staff or members
of Council in 2015.
RECOMMENDATION:
THAT the report titled "2015 Out -of -Province Travel' dated January 14, 2016 be
received and filed.
All of which is Respectfully Submitted
Brian Masschaele
Director of Community and Cultural Services
51
Approved for Submission
Mark G. McDonald
Chief Administrative Officer
yiu�wnnU111�� �
IAgin! REPORT TO COUNTY COUNCIL
FROM: Mark G. McDonald, Chief Administrative Officer
DATE: January 18, 2016
SUBJECT: Honorarium for Council Citizen Appointee to Green Lane Public Liaison
Committee (PLC)
INTRODUCTION:
On March 10th, 2015 Elgin County Council appointed Ms. Elsie Hutchings (on the
recommendation of the Township of Southwold) as its citizen appointee to the Green Lane
Landfill Public Liaison Committee (PLC). The committee meets at least quarterly to discuss
items such as waste disposal operations, reports, environmental monitoring, technologies
and the City of Toronto waste diversion programs, among other items. This report
recommends a modest honorarium for this important role.
DISCUSSION:
In 2015 the PLC met at least three times with each meeting lasting on average about one
and a half hours and occurred usually in the evenings. In the past, when the committee was
first established, a member of the County's Engineering Services Department attended, since
the meetings were very technical in nature. Although overtime was not paid for staff
attendance, the attendee could bank said time and take it off later. The meetings are now
less technical, requiring staff attendance only periodically. Ms. Hutchings has attended the
meetings and represented Elgin's interests.
In an effort to recognize the appointee's time, effort and any out of pocket expenses, a
modest honorarium of $250 annually is being recommended. In addition, the Engineering
Services Department does not have to send a staff member to the meetings, thereby
avoiding the accumulation of banked time to be used later.
CONCLUSION:
The citizen appointee to the PLC has represented Elgin's interests in a professional and
responsible manner for the past year. It is recommended that an honorarium for the
appointee be created retroactively to March 2015.
RECOMMENDATION:
THAT the County's appointee to the Green Lane Landfill Public Liaison Committee be
granted a yearly honorarium, commencing in 2015, of $250 and said honorarium be allocated
from the Engineering Services budget.
All of which is Respectfully Submitted
Mark G. McDonald
Chief Administrative Officer
52
�iw��rrmJJlJ)G� ._
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REPORT TO COUNTY COUNCIL
FROM: Peter Dutchak, Deputy Director of Engineering Services
Mike Hoogstra, Purchasing Coordinator
DATE: December 9, 2015
SUBJECT: Traffic Control Signals Servicing Agreement
INTRODUCTION:
The County of Elgin owns various electrical infrastructure on its roads and these
facilities must be inspected and maintained by a certified contractor.
The County of Elgin has partnered with the County of Middlesex who issued a tender to
secure a three year contract for the maintenance and inspection of traffic signals,
intersection beacons and luminaries in the counties of Elgin and Middlesex in an effort
to attract a service at the lowest cost.
DISCUSSION/CONCLUSION:
The County of Middlesex received two bids for emergency and routine traffic signal
maintenance services for the term of January 1, 2016 to December 31, 2018.
Middlesex County selected Guild Electric Limited who submitted the lowest overall bid
when evaluated against normal traffic signal maintenance annual expenditures. Guild
Electric operates a maintenance facility in London and has been the service provider to
the City of London for the last eight years.
The total estimated cost for routine inspections, conflict monitoring and service calls is
approximately $35,000 for Elgin County.
RECOMMENDATIONS:
THAT the County of Elgin enter into an agreement with Guild Electric Limited to service
all electrical traffic control devices for the period of January 1, 2016 to December 31,
2018; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contract.
All of which is Respectfully Submitted
Peter Dutchak
Deputy Director of Engineering Services
Mike Hoogstra
Purchasing Coordinator
Clayton Watters
Director of Engineering Services
53
Approved for Submission
Mark G. McDonald
Chief Administrative Officer
CORRESPONDENCE — January 26, 2016
Items for Consideration —(Attached)
2016 Deputy Warden Rotation Schedule for review.
2. John Bolognone, City Clerk, The Corporation of the City of Kingston requesting
endorsement of resolution to encourage the provincial and federal governments to work
together to consider, investigate and develop a Basic Income Guarantee for all Canadians.
54
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COUNCILLOR 1
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i
CURRIE
APRIL
NOVEMBER
JUNE
ENS
FEBRUARY & OCTOBER
JUNE
MARCH & SEPTEMBER
JONES
AUGUST
JANUARY
MAY & DECEMBER
ARR
JUNE & DECEMBER
JULY & SEPTEMBER
APRIL
MARTYN
JULY
MARCH
NOVEMBER
McWILLIAM
MARCH & NOVEMBER
APRIL & DECEMBER
OCTOBER
MENNILL
JANUARY & MAY
FEBRUARY & OCTOBER
JULY
WIEHLE
MAY
JANUARY & AUGUST
WOLFE
SEPTEMBER
AUGUST
FEBRUARY
PLEASE NOTE: THIS SCHEDULE IS FOR THE TERM OF THE CURRENT COUNCIL. IT IS UNDERSTOOD THAT TRE
OUTGOING WARDEN'INCOMING WARDEN'SROTATION.
55
Office of the City Clerk
December 18, 2015
Via Email
To all Municipalities in Ontario:
I would confirm that Kingston City Council at its regular meeting held on December 15,
2015, unanimously approved the attached resolution with respect to the Basic Income
Guarantee.
Kingston City Council has directed that I send this resolution to you with the request
that your municipality consider supporting this most important initiative.
Should you have any questions or concerns regarding this matter, please do not
hesitate to contact me.
Yd L rs truly,
olognone
y Clerk
tttachrnent - Resolution
56
Office of the City Clerk
I hereby certify that the following is a true and correct copy of a resolution, being
New Motion 2 unanimously approved by Kingston City Council at its regular
meeting held on December 15, 2015:
Whereas the 2011 National Household Survey confirmed that 14.9% of the
population live in low income circumstances, a percentage exceeded in the City
of Kingston where the percentage of the population living in poverty has been
documented at 15.4%; and
Whereas income insecurity and inequality continue to increase as a result of
precarious employment; and
Whereas existing income security programs have not proved sufficient to ensure
adequate, secure income for all; and
Whereas insufficient income, income insecurity and inequality have well-
established, strong relationships to a range of adverse public health outcomes,
and are root causes of many social ills such as illiteracy and short -fall of
educational attainment, chronic stress, alienation, and criminal activity, all of
which undermine the social fabric; and
Whereas a basic income guarantee would reduce income insufficiency,
insecurity, and inequality and ensure everyone an income sufficient to meet
basic needs and live in dignity regardless of work status; and
Whereas a basic income guarantee would provide an income floor for those
doing socially essential but unpaid 'work, supporting the choices of those who
engage in it; and
Whereas a basic income guarantee would provide additional direct personal
income which would be spent locally, thereby revitalizing local economies; and
Whereas a basic income guarantee would enable individuals to pursue
educational, occupational, social and wellness opportunities relevant to them
and their families; and
Whereas a basic income guarantee would support entrepreneurship and job
transition for those trying to establish a new productive role for themselves in
response to a persistently changing economy; and
Whereas a basic income guarantee would resemble income guarantees already
provided in Canada for seniors guarantees which have contributed to health and
quality of life improvements in this age group; and
Whereas basic income has been studied in Canada for approximately forty
years and has demonstrated improved physical and mental health and
educational outcomes; and
Whereas a basic income guarantee program would involve the redistribution of
the administrative functions of existing income support programs to the nation as
The Corporation of the City of Kingston
216 Ontario Street, Kingston, ON K71. 2Z3
Phone: (613) 546-4291 ext. 1247 Fax: (613) 546-5232 jbolognone@cityofkingston.ca
57
a whole and to senior government partners in the same manner as Medicare
and the existing seniors and children's programs;
Therefore Be It Resolved That the City of Kingston endorse a national
discussion of a Basic Income Guarantee for all Canadians; and
That the City of Kingston encourage the provincial and federal governments
through their respective responsible Ministers, including the Ontario Minister of
Health and the Ontario Deputy Minister in Charge of Poverty Reduction, to work
together to consider, investigate, and develop a Basic Income Guarantee for all
Canadians; and
That this resolution be forwarded to all municipalities in Ontario with the request
that they consider indicating their support for this most important initiative; and
That this resolution be forwarded to the Association of Municipalities of Ontario
and the Federation of Canadian Municipalities, including the Big City Mayors'
Caucus, with the request that they include proposing a Basic Income Guarantee
in their respective engagements with the provincial and federal governments; and
That copies of this resolution be shared with the Premier of Ontario, the Prime
Minister of Canada, and all opposition leaders at both levels of government.
POE M 0-
2015. 1
W
1. St. Thomas Elgin General Hospital Foundation Staff & Board of Directors thanking Council
for support and generosity.
2. Barbara Finlay, Acting Ombudsman, Ombudsman Ontario with information relating to the
Ontario Ombudsman's 2015 Annual Report. (report available upon request)
3. April Schulze, Ombudsman, ADR Chambers Banking Ombuds Office advising of available
Ombudsman Services, particularly dispute resolution.
4. Jon Hindley, Corporate Administrative and Accessibility Clerk, City of St. Thomas advising
of Mayor Heather Jackson's 2016 appointment to the Green Lane Trust Fund.
5. Ken Loveland, CAO/Clerk, Township of Southwold with resolution approving the County
Treasurer taking the lead role in managing the consulting firms during the property tax
assessment appeal process.
6. Responses to Elgin County's concerns regarding Glanworth Road Overpass:
a) Dianne Wilson, Deputy Clerk, Municipality of Central Elgin with resolution of support.
b) Hon. Jeff Leal, Minister of Agriculture, Food and Rural Affairs with response.
7. Joel Locklin, Manager, Program Operations, Ministry of Agriculture, Food and Rural Affairs
stating that the Second Intake of the Building Canada Fund — Small Communities Fund
County's project proposal was not selected to move forward to the application phase.
8. Irwin Glasberg, Assistant Deputy Attorney General, Ministry of the Attorney General
announcing that through the public consultation the ministry has decided to improve the
existing system for resolving Provincial Offences Act charges.
9. Bill Bilton, Councillor, Township of Dawn-Euphemia & ROMA Zone 1 Representative
encouraging attendance at the 2016 ROMNOGRA Combined Conference.
10. Shelley Fleming, Library Supervisor, Press release advising of a $9000.00 donation from
Mrs. Mary Long to Dutton Library
59
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Re: Materials relating to the Ontario Ombudsman's oversight of municipalities
To the Clerk and Council,
On behalf of the Office of the Ombudsman of Ontario, I am pleased to send you the enclosed
information that I hope you will find helpful as our Office prepares for its new responsibility related to
municipalities.
As you are aware, our Office's jurisdiction is being extended, as of January 1, 2016, to include full
oversight of local government services, administration and officials. We come to this role with eight
years of experience in investigating closed municipal meetings, through our dedicated Open Meeting
Law Enforcement Team (OMLET). Our latest Annual Report on these investigations was released
December 16. Two copies are enclosed.
The report includes information about how our new, expanded oversight of municipalities will work,
and what municipal officials and all Ontarians can expect. (When the report was released, we also
provided you with a link to it on our website, www.ombudsman.on.ca.)
We have also enclosed copies of our brochure, Complaints oboutMunieipalities, which explains key
points about how we will handle municipal cases as of January 1, for distribution to the public and
municipal officials. Similar packages are being sent to every municipal council in Ontario.
We encourage all municipal officials who have questions about our work to contact us at
1-800-263-1830, or via email at info(a)ombudsman.on.ea. We will make additional information
available through web and video resources very soon.
We are also seeking information from you: In early December, we sent every municipality an email
survey to assist us in referring complainants to the appropriate local mechanisms. Many have already
done so; we extend our thanks and hope others will follow soon. You may also direct questions or
requests to our Director of Communications, Linda. Williamson, at lwilliamsonkombudsman.on.ca, or
416-586-3426.
Sincerely,
Barbara Finlay,
Acting Ombudsman
Encl.
61
R E C D', %Xr E D
APRIL SCHULZE
Direct: (416) 307-0032
E -Mail: aschulze@adr.ca
December 22, 2015
Mr. Mark McDonald
Chief Administrative Officer
County of Elgin
Administration Building
450 Sunset Dr., St. Thomas, Ontario
N5R 5V1
Dear Mr. McDonald:
Re: Ombudsman Services
As Ombudsman of the ADR Chambers Banking Ombuds Office ("ADRBO"), I write to you to
advise of the Ombudsman Services offered by ADR Chambers Inc. ("ADR Chambers") that
might be of interest to you.
ADR Chambers is an alternative dispute resolution company that provides dispute resolution
services across Canada and internationally, and has been doing so for over 20 years. We
provide all types of ADR services, including ombuds services, investigation, mediation,
arbitration, and facilitation. Through our training division, the Stitt Feld Handy Group, we
also offer training in conflict resolution, mediation, having difficult conversations, and dealing
with difficult people, and have trained more than 30,000 people worldwide since 1994.
Cumulatively in 2013 and 2014 our neutrals conducted more than 23,000 mediations and
received more than 17,000 arbitrations. We have approximately 50 full-time employees and
staff arbitrators, and approximately 40 active, qualified and knowledgeable panel members.
Many of our panel members and staff arbitrators have conducted investigations and many
have experience in municipal law.
W,
ADR Chambers has run the ADRBO since 2008, which reviews decisions of the Royal Bank of
Canada, TD Bank, and DirectCash Bank when customers of those banks are not satisfied with
the outcome of their bank's internal Ombudsman process. Following an investigation of a
complaint, our investigators may make non-binding recommendations to the bank.
ADR Chambers was responsible for administration of the Office of the Integrity Commissioner
("OIC") for the City of Brampton from 2011 to 2014, and has been responsible for
administration of the OIC for the City of Markham since 2013. Additionally, we were recently
appointed as Ombudsman for both Halton Region and York Region.
ADR Chambers can offer several Ombudsman Services, depending on your needs. Either on
demand as needed to supplement your own services, or on a formal retainer to provide core
services for you. Our Ombudsman Services may include intaking, organizing, and screening
complaints, undertaking investigations or inquiries to determine whether a complaint is
founded; we may also attempt to seek resolutions through mediation, facilitation, negotiation
and shuttle diplomacy. Our Ombudsman Services may provide assistance with resolving
complaints through advice, referral and discussion and may explore available options. Our
Ombudsman Services may also look for trends and patterns in complaints to identify and
make recommendations to address potential systemic issues and seek system -wide
improvements to influence positive changes.
Please feel free to contact me if you have any questions or if you would like to discuss the
Ombudsman Services that ADR Chambers may be able to provide to you in greater detail.
Yours truly,
ADR CHAMBERS INC.
April Schulze
Ombudsman, ADR Chambers Banking Ombuds Office
AS/jr
2
63
Jon Hindley
Corporate Administrative and
Accessibility Clerk
December 22, 2015
Green Lane Community Trust Fund
c/o Ms, Michele Lant
Township of Southwold
35663 Fingal Line
Fingal, ON NOL 1K0
THr CORPORA 110N OF'PH}? (I 1Y OF
ST. THOMAS
Office of the City Clerk
P. 0. Box 520, City Hall
St Thomas, OntarioNSP 3V7
Telephone: (5 19) 63 1-1680, ext. # 4 t 2 2
Fax: (519) 63 3-9 019
email: jhindley@stthomas, ca
? E C �. ?� ateD
b`R1Edb'i$�
Re: Green Lane Community Trust Fund — 2016 Appointment
Dear Ms. Lant,
Please be advised that at the December 14, 2015 meeting, Council of the Corporation of the City of
St. Thomas appointed Mayor Heather Jackson to the Green Lane Community Trust Fund for 2016.
Mayor Heather Jackson 172 Fifth Avenue, St, Thomas N5R 4G1
Ph: (519) 631-1680 ext. 4131 Fax: (519) 633-0557
E-mail: mayorgstthomas.ca
By copy of this letter, we ask the County of Elgin to provide you with a letter confirming this joint
appointment, It is noted that these appointments will rotate between the County and the City
annually,
Sincerely,
0/'Jon/1-lindley
Corporate Administrative and Accessibility Clerk
c/c Mark McDonald, Chief Administrative Officer, County of Elgin
Mayor Heather Jackson
TOWNSHIP OF STT I,
35663 Fingal Line
Fingal, ON NOL IKO
OFFICE OF THE CLERK
Phone: (519) 769-2010
Fax: (519) 769-2837
Email. ea1q-n�wt.w. ....o..l—.c–a
December -
22, 2015
County of Elgin
450 Sunset Drive
St. Thomas, ON
N5R 5V1
Attention: Katherine Thompson, Marketing and Communications Coordinator
Dear Ms. Thompson:
RE: Property Assessment Appeals Resolution.
Please be advised that Council of the Township of Southwold, at their Regular meeting
of Council on Monday, November 30, 2015, passed the following resolution:
2015390 Property Assessment Appeals
THAT Council approve the County Treasurer taking the lead role in
managing the consulting firms during the property tax assessment appeal
process and that the County bill the local municipality for 50% of the
incurred consulting costs:
AND THAT Township of Southwold staff continue to identify the
properties that they wish to challenge tax assessment through appeals.
Yours truly,
Ken Loveland
CAO/Clerk
Cc: Jim Bundschuh, Director of Financial Services, County of Elgin.
65
The Honourable Jeff Leal
Minister of Agriculture, Food and Rural Affairs
I Stone Road, West
Guelph, ON N1 G 4Y2
Dear Minister Leal:
450 Sunset OHM I st Floor, Mhomas, Ontario N5RSV1. P.519 -631.4M F-519.631.4036
Re. Glanworth Road Overpass
December 23d, 2015
Please be advised that Central Elgin Council discussed a copy of the correspondence sent to
you from the County of Elgin with respect to the above noted matter at their meeting dated
Monday, December 21" and the following resolution was passed:
THAT: The Council of the Corporation of the Municipality of Central Elgin support the
correspondence sent from the County of Elgin to The Honourable Jeff Leal, Minister of
Agriculture, Food and Rural Affairs (dated December 11, 2015) regarding the "Glanworth Road
Overpass".
Please feel free to contact me should you have any questions regarding this information,
C.C. J. Yurek, MPP, Elgin -Middlesex -London
K. Loveland, CAO/Clerk, Township of Southwold
C. Wafters, Director of Engineering Services, County of Elgin
Ministry of Agriculture, Minist&re de I'Agriculture, de
Food and Rural Affairs I'Alimentation et des Affaires rurales
Office of the Minister Bureau du ministre
77 Grenville Street, 11'h Floor 77, rue Grenville, 11' 6tage
Toronto, Ontario M7A 1 B3 Toronto (Ontario) M7A 1 B3
Tel: 416-326-3074 T61.: 416-326-3074
Fax: 416-326-3083 T616c.: 416-326-3083
JAN
1421
Katherine Thompson
Marketing and Communications Coordinator
Elgin County
450 Sunset Drive
St. Thomas, Ontario
N5R 5VII
Dear K. Thompson:
Thank you for writing to me regarding the Highway 401/Highway 4 interchange and Glanworth
Road overpass. I appreciate hearing the county's concerns about the safe movement of farm
equipment. I am pleased to respond.
My ministry is aware of the concerns you raised. I understand that the Ministry of
Transportation (MTO) is still at the preliminary design stage, which means no final decisions on
road and interchange design have been made. I want to assure you that Ministry of
Agriculture, Food and Rural Affairs' staff have discussed this matter with staff at MTO and will
continue to do so.
I encourage you to continue to work with MTO officials to find a solution that will meet the
needs of all users of the roads and highways in your area.
Again, thank Y04 for writing. Please accept my best wishes.
Y,
Leal
Iture, Food and Rural Affairs
Good Tings Grow in Ontario
A bonterre, bons produits
Ministry Headquarters: 1 Stone Road West, Guelph, Ontario NI G 4Y2
Bureau principal du minist6re: 1 Stone Road West, Guelph (Ontario) N1G 4Y2
67
Ministry of Agriculture,
Food and Rural Affairs
4t' Floor
1 Stone Road West
Guelph, Ontario N1 G 4Y2
Tel: 1-877-424-1300
Fax: 519 826-3398
Minist&re de I'Agriculture, de
I'Alimentation et
des Affaires rurales
4' etage
1 Stone Road West
Guelph (Ontario) N I G 4Y2
Tel.: 1-877-424-1300
Te16c. : 519 826-3398
January 4, 2016
Peter Dutchak, Deputy Director Engineering
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1
pdutchak@elgin.ca
Dear Peter Dutchak:
Ontario
Our File: SCF -0528
�1111 11111111 Jill I 1 !1111 JJ11IJI!!I1I I! I
Thank you for your Expression of Interest (EOI) under the second intake of the SCF.
Unfortunately, your project proposal was not selected to move forward to the
application phase.
This was a highly competitive intake. Over 270 EOls were received and all were
subject to careful consideration and evaluation. Your project proposal was not selected
to move forward primarily because other applicants with highly critical projects had
more challenging economic conditions and fiscal situations.
Economic conditions and fiscal situations were assessed using a combination of:
® total weighted property assessment per household
® median household income
® average of net financial assets (between 2010-2014) per household
® average residential property taxes, user fees and service charges (between
2010-2014) per household as a percentage of median household income
As you may be aware, over the summer the Province launched a discussion guide and
consultations as part of the Moving Ontario Forward initiative to solicit feedback on
infrastructure priorities and the design of new programs outside the Greater Toronto
and Hamilton Area. Through these consultations, feedback was received on municipal
infrastructure programs, program design and application processes, and the need for
stable, predictable infrastructure funding. As the Province moves forward with the
Good Things
tyl
G, row in Ontarrj()
A bcmi)e tprre,
Foodland
bons pro(Awts
ONTARIO
M
delivery of infrastructure programs, the input received from these consultations will be
taken into consideration.
Should you have any questions, please do not hesitate to call the contact centre at
1-877-424-1300 or email SCF WQ!Ilario.ca.
Thank you again for your interest in the second intake of the SCF.
Sincerely,
Joel Locklin
Manager, Program Operations
AC
Ministry of the
Attorney General
Office of the Assistant Deputy
Attorney General
Policy and Innovation Division
McMurtry -Scott Building
720 Bay Street, 7th Floor
Toronto ON WA 2S9
Tel: 416 212-5365
Fax: 416 326-2699
January 14, 2016
Ministere du
Procureur general
Bureau du sous-procureur
general adjoint
Division des politiques et de ('innovation
Edifice McMurtry -Scott
720, rue Bay, 7e etage
Toronto ON M7A 2S9
Tel.: 416 212-5365
Telec.: 416 326-2699
Ms. Leesa Shanley
Representative
Municipal Court Managers Association
Email: Ishanley&el in.ca
Dear Ms. Shanley:
�l
Vo- Ontari.
Our Reference #: ADAG-2016-1
Please accept my thanks for your contributions to the Expert Table on Provincial Offences Act
(POA) modernization. My ministry colleagues and I have learned much from the different
perspectives shared and the constructive tenor of the discussions. We are grateful for all of your
feedback and we have listened carefully.
Based on the input we received through the public consultation and from the table, we have
decided to focus our efforts on improving the existing system for resolving POA charges rather
than pursuing an administrative monetary penalty (AMP) model.
We remain committed to making the process simpler, more accessible and more convenient. This
could include exploring opportunities to both streamline court procedures and put some parts of
the process online.
I am pleased to provide you with a final summary report of key discussion topics addressed in
our meetings. You should feel free to share this report with your membership to describe the
Expert Table's deliberations and next steps.
I was personally impressed with what our group was able to accomplish in a short time frame
and I hope that we can call on your expertise again as we make further progress on this important
initiative.
Yours truly,
Irwin Glasberg
Assistant Deputy Attorney General
Enclosure
70
From: "Glasberg, Irwin (MAG)" <Irwin.Glasberq&ontario.ca>
Date: January 14, 2016 at 4:49:28 PM EST
To: "Glasberg, Irwin (MAG)" <Irwin.Glasber &ontario.ca>
Subject: Provincial Offences Act Modernization Update
My name is Irwin Glasberg and I am the Assistant Deputy Attorney General of the Policy
and Innovation Division at the Ontario Ministry of the Attorney General. One of the projects
for which we are responsible relates to the modernization of the Provincial Offences Act
(POA).
I am writing to provide you with an update on the ministry's exploration of new and
innovative ways for Ontarians to resolve traffic tickets and other POA charges.
As you may be aware, last spring the ministry began consulting with stakeholders and the
public on the merits of an online administrative monetary penalty (AMP) system to replace
in -court procedures for resolving POA charges.
We received a lot of excellent feedback through this process, which led to a round of
focussed discussions in fall 2015 with representatives from our municipal and justice sector
partners, including the Association of Municipalities of Ontario, the City of Toronto, the
Municipal Court Managers' Association and the Prosecutors' Association of Ontario, as well
as representatives from lawyer and paralegal groups.
Overall, the response we received from all of these groups and individuals indicates that
stakeholders and the public strongly agree there is a need to improve the current system for
resolving POA charges. In particular, the parties care about:
Being able to defend and dispute cases
The ability to present evidence to an independent decision -maker
Opportunities for effective representation
Potential impacts to insurance rates
Ensuring a sustainable and effective municipal court system
Better access to justice for all Ontarians
We are grateful for all of the feedback we received and we have listened carefully.
Based on this input, we have decided to focus our efforts on improving the existing system
for resolving POA charges rather than pursuing an AMP model. Municipalities will continue
to have the option, under existing legislation, to establish AMP systems to support local
parking enforcement.
We remain committed to making the process simpler, more accessible and more
convenient. This could include exploring opportunities to both streamline court procedures
and put some parts of the process online.
The ministry will continue to work with municipal and justice sector partners to explore these
opportunities. As municipalities administer the courts that hear POA matters, your
perspective will be essential to ensuring that any changes made are fair, effective and meet
the needs of Ontarians.
71
Should your staff need any further information please feel free to contact Jeremy Griggs,
Senior Manager, POA Unit, Court Services Division at: Jeremy. griggs@ontario. ca or 613-
536-7253.
Sincerely,
Irwin Glasberg
72
Rural nri
ul
Municipal Associatio%Representing Rural Ontario
January 11, 2016
Happy New Year! Greetings from Bill Bilton, Councillor, Township of Dawn-Euphemia, your
ROMA Zone 1 Representative.
As the Zone Representative for your municipality on the ROMA Board, I make sure the
issues, innovations and challenges in communities in our Zone are raised and reflected in
ROMA discussions, decisions, and initiatives.
The Rural Ontario Municipal Association (ROMA) is the rural arm of the Association of
Municipalities of Ontario (AMO). ROMA is an integral part of AMO. With several members
of ROMA's Executive Committee as members of AMO's Board of Directors, the rural
perspective is embedded in HMO's policy, research, and advocacy activities, including
AMO's regular meetings with the provincial government as part of their Memorandum of
Understanding.
ROMA's Executive undertakes a range of activities on behalf of, and in consultation with, its
membership. This year, ROMA undertook a process of refreshing the Rural and Northern
Lens, which allows policy makers to ensure new policies reflect rural and northern
experiences. ROMA ensured a rural perspective was well reflected in AMO's policy
advocacy work including the Aggregate Resources Act review, the Long -Term Affordable
Housing Strategy update and in AMO's What's Next Ontario strategic work on the future
economic sustainability of municipalities.
I would like to invite you to attend this year's ROMA/OGRA Combined Conference, taking
place on Sunday February 215t to Wednesday February 24th at the Fairmount Royal York, in
Toronto. It is an opportunity to engage with other ROMA members and learn about issues
that matter for rural Ontario. More details are attached to this letter; I hope you will
review them and consider joining me and your ROMA colleagues in Toronto.
Rural municipal governments have an important role to play in 2016. The challenges and
the complexity they face have never been greater. Whether it is protecting our natural
heritage, responding to climate change, renewing democratic institutions or re -imagining
how programs and services are provided, the expectation is that elected municipal officials
will be leading the response. I look forward to working with you to tackle these challenges
facing us all and work towards a strong future for rural Ontario in 2016 and beyond.
Sincerely,
Bill Bilton
Councillor, Township of Dawn-Euphemia
Rural Section of the Association of Municipalities of Ontario
200 University Ave., Suite 801 Toronto, Ontario M5HWebsite: www. roma. on. ca E-mail: amo�7a amo. on. ca
Toll -Free: 1-877.-426-6527 * Tel: ((�) 971-9856 * Fax: (116) 971--6191
Rural municipalities have an important role to play in 2016. The majority of Ontario's
municipalities are rural, and the challenges they face have never been greater.
Whether it is protecting our natural heritage, responding to climate change, renewing
democratic institutions or re -imagining how programs and services are provided, the
expectation is that municipalities will be leading the response.
The 2016 ROMA/OGRA Combined Conference offers an outstanding roster of keynote
speakers - each of them leaders in their field - and a wide range of workshops that
will examine these issues, work together, and equip rural municipal governments to
work towards a strong future. This is your opportunity to meet and learn from
political leaders from all orders of government.
join us on Sunday February 21s' to Wednesday February 24th at the Fairmount Royal
York, in Toronto. For more details and to register, visit combinedconference.org.
Workshops
* Asset Management
* BUilding Betta:,r Roads
Protecting OUr Envirorwnent
Econornic Development
Flenewing Local Dernocracy
Road Safety and Liability
. -and mariv none
Keynotes
* Frank Graves,
President, EKOS Research Associates
*
Premier Kathleen Wynne (invited)
* Mike Moffat,
Chief Economist, N/lowat Centre
* Minister Marc Garneau,
Transport Canada (invited)
* f atrick Brown,
Leader of Ontario PCs (invited)
* Andrea Horwath,
Leader of Ontario NDP (invited)
* The Minister's Forurn
171OCC Star Talks
0 Leen AI-Zaibek,
Founder, Lifeline Syria
0 Kyle Hill,
I-ounder, Teach For Canada
0 Lisa McLaughlin,
Chief Conservation Officer, Nature
Conservancy of Canada
a Karen ReStOLIIe,
Justice Coordinator, Chiefs of Ontario
Tyler Valiquette,
Founder, Vote Savvy
0 Small town forum
* Student forUrn
* Technical road building session
* Long service awards
January 21, 2016
For Immediate Release
Jill
CENTRAL ELGIN, ON — The John Kenneth Galbraith Reference Library, Dutton has
received a $9,000 donation from Mrs. Mary Long, a resident of Dutton / Dunwich and a long-
standing user of the library. Mrs. Long cited the excellent service she has received over the
years as the primary motivation for the donation.
"We are pleased to accept this donation on behalf of the Dutton Library and we extend our
sincere appreciation to Mrs. Long for her generousity. This is another sign of how valued
our libraries are to our residents and the great service our staff provides," states Elgin
County Warden Bernie Wiehle.
"We plan to use these funds to upgrade the children's literacy station as well as furnishings
at the branch. I know Mrs. Long is particularly pleased to see funds devoted towards
children's literacy as she was an educator for many years," confirms Library Supervisor
Shelley Fleming.
For further information contact:
Shelley Fleming, Library Supervisor
Elgin County Library
519-631-1460 x 451
sfleming@elgin.ca
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5VI Canada
Phone: 519-631-1460
www.elgin-county.on.ca
COUNTY OF ELGIN
By -Law No. 16-02
"BEING A BY-LAW TO AUTHORIZE THE WARDEN AND THE TREASURER TO
QN:Z9Pivlllifell 1;I:&*llk to] 0a19111:1 :1kiIkhIIIIIQkiIBiel IAe1:4:m
WHEREAS pursuant to Section 407 of the Municipal Act, 2001, S.O. 2001, c.25, as
amended, the Council of the Corporation of the County of Elgin deems it necessary to borrow
up to the sum of Fifteen Million Dollars ($15,000,000.00) to meet, until the taxes are collected,
the current expenditures of the Corporation for the year; and
WHEREAS the total of amounts previously borrowed under Section 407, that have not
been repaid are nil; and
WHEREAS the amount of the estimated revenues of the Corporation as set out in the
estimates adopted for the current year and not yet collected (or, if the same have not yet
been adopted, the amount of the estimated revenues of the Corporation as set forth in the
estimates adopted for the next preceding year) is Fifty -Nine Million, Nine Hundred and Eighty -
Eight Thousand, and Four Hundred and Seventeen Dollars.
BE IT THEREFORE ENACTED by the Municipal Council of the Corporation of the
County of Elgin:
1. THAT the Warden and the Treasurer or the Deputy Treasurer of the Corporation are
hereby authorized on behalf of the Corporation to borrow from time to time, by way of
promissory note, from the Bank of Montreal, a sum or sums not exceeding in the aggregate
Fifteen Million Dollars ($15,000,000.00) to meet, until the taxes are collected, the current
expenditures of the Corporation for the year, including the amounts required for the purposes
mentioned in subsection (1) of the said Section 407, and to give, on behalf of the Corporation,
to the Bank a promissory note or notes, sealed with the corporate seal and signed by them for
the moneys so borrowed with interest at a rate not exceeding Prime per centum per annum,
which may be paid in advance or otherwise.
2. THAT all sums borrowed from the said Bank, for any or all of the purposes mentioned in
the said Section 407, shall, with interest thereon, be a charge upon the whole of the revenues
of the Corporation for the current year and for all subsequent years, as and when such
revenues are received.
3. THAT the Treasurer or the Deputy Treasurer is hereby authorized and directed to apply in
payment of all sums borrowed pursuant to the authority of this By -Law, as well as all the other
sums borrowed in this year and any previous years, from the said Bank for any or all of the
purposes mentioned in the said Section 407, together with interest thereon, all of the moneys
hereafter collected or received on account or realized in respect of the taxes levied for the
current year and preceding years and all of the moneys collected or received from any other
source, which may lawfully be applied for such purpose.
4. THAT this by-law takes effect and comes into force on January 26th, 2016.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 26TH DAY OF
JANUARY 2016.
Mark G. McDonald, Bernie Wiehle,
Chief Administrative Officer. Warden.
76
By -Law No. 16-03
"BEING A BY-LAW TO PROVIDE FOR THE OPERATION OF
THE ELGIN COUNTY MUSEUM AND TO REPEAL BY-LAWS 05-44,09-40, AND 11-13"
WHEREAS pursuant to Section 11 (2) of the Municipal Act, 2001, S.O. 2001, c.25, an
upper -tier municipality may pass by-laws respecting matters within the spheres of jurisdiction
described in the Table to this section; and
WHEREAS said Table authorizes an upper -tier municipality to pass by-laws regulating
culture and heritage; and
WHEREAS Council did pass By -Law No. 05-44 to provide for the operation of the Elgin
County Museum as amended through By -Law No. 09-40 and By -Law No. 11-13; and
WHEREAS it is deemed necessary and appropriate to further amend by consolidating
all By -Laws pertaining to the operation of the Museum;
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
hereby enacts as follows:
NAME — The name of the Museum is the "Elgin County Museum".
2. ASSETS — The lands, buildings, furniture, equipment, goods, chattels, artifacts and
objects of any nature whatsoever whether acquired by or donated to the former Elgin
County Pioneer Museum and/or the Elgin County Museum, including objects and
artifacts held in trust by the Museum under any previous enactments of this by-law,
shall be the property of the Corporation of the County of Elgin. Ownership of the
artifacts is assigned unto the Corporation of the County of Elgin, its successors,
administrators and assigns absolutely.
3. a) STATEMENT OF PURPOSE.— The principle objectives of the Museum are two-
fold:
i) to acquire, document, preserve, display and interpret for the benefit of the
public those artifacts donated to, or maintained by, the Museum which relate
to the history and development of the geographic County of Elgin in order to
encourage public interest in the history of the County;
ii) to provide leadership and professional support to museums located within
the County of Elgin in the promotion of a heritage network within the County,
including documentation of resources, coordination of exhibits, marketing,
training and advisory services.
IkhImlyIQkiI&IIfevi1:11khl:11kiII
The Elgin County Museum exists to promote Elgin County's rich historical and
agricultural heritage to all Canadians by acquiring, documenting, preserving,
exhibiting and interpreting artifacts pertaining to the history of the County of
Elgin; and to provide leadership and support to County museums in the
promotion of a heritage partnership.
b) The Museum shall carry out its statement of purpose and mission through the
following activities:
ACQUISITION - The Museum is committed to acquiring artifacts pertaining directly to
the history of the County of Elgin or its citizens. All acquisitions must meet the terms
of clearly defined acquisition policy approved by Elgin County Council. Sufficient
space and resources will be devoted to managing all acquisitions in accordance with
museum standards and professional practice.
77
1WM
DOCUMENTATION — The Museum is committed to properly documenting all artifacts
in its collection in order to record provenance, transfer of ownership and context of
use. Such documentation will include use of instruments such as temporary receipts,
deeds of gift and accession registers.
PRESERVATION — The Museum is committed to ensuring the long-term preservation
of artifacts under its care. Every effort will be made to store artifacts in a suitable
repository wherein temperature, relative humidity, lighting and air quality are all
controlled according to museum standards as defined by the Canadian Conservation
Institute. Adequate security systems will be in place. Staff will furthermore promote
the responsible care, handling, conservation and/or reproduction of all artifacts in
accordance with preservation policies and procedures.
EXHIBITION — The Museum is committed to providing ample space for thematic,
permanent and travelling exhibits, which will be made accessible to the general public
in a secure environment and within suitable hours. Ample resources will be devoted
to producing and providing public access to such exhibits, both on-site and through
use of available technology.
INTERPRETATION — The Museum is committed to interpretation and educational
programs to encourage widespread interest in the history of the County of Elgin.
Programs, displays, activities and events will be developed to appeal to groups such
as elementary and secondary school students, senior citizens and the public at large.
OUTREACH — The Museum is committed to engaging the general public and the
museum community in its operations. Outreach activities include advertising,
soliciting volunteers, forming partnerships with other County museums, participating
in educational opportunities and facilitating professional development. Suitable
resources will exist for promoting the Museum and its activities within the community.
4. GOVERNANCE AND STAFFING
a) The Museum and its staff shall be governed by Elgin County Council through the
Director of Community and Cultural Services (or designate as established by
Council) in accordance with the County's policies and procedures. This includes:
authority for recruiting, supervising and evaluating museum staff; establishing the
budget and financial administration; facility maintenance; hours of operation; and
final approval of all written policy governing operations and defining programs.
b) The Museum shall have professional staff with responsibility for the acquisition,
documentation, care and custody of all artifacts, outreach services, displays,
management of volunteers and publicity pertaining to the Museum's operations.
c) The County shall have an advisory committee, to be called the Elgin County
Museum Advisory Committee, which shall be constituted to act in an advisory
capacity to County Council and staff on an as needed basis on matters including
(but not limited to):
i Admission and membership fees;
ii Ideas and research on exhibitions;
iii Feedback on potential acquisitions;
iv Fundraising activities, publicity and special events;
v Review of draft policies and procedures;
vi Liaison with County museums;
vii Liaison with allied organizations such as Women's Institutes, IODE and
Elgin County Tourism Services;
viii Establishment and organization of related advocacy groups and friends
organizations.
78
Eco
Representation
The Advisory Committee shall be comprised of seven members appointed by the
Council of the County of Elgin in the following manner:
One member of Elgin County Council;
Two appointees from Elgin County Women's Institutes; one from East Elgin and one
from West Elgin;
One appointee on behalf of the agricultural community in Elgin County;
One appointee, to be named by Elgin County Council, who is representative of, or
employed by, another museum located within the County of Elgin and who will act as
a liaison with County museums;
Two appointees, to be named by Elgin County Council, as "at large" members who
shall be persons interested and knowledgeable about the affairs of the Museum.
Any changes to membership shall require the approval of Elgin County Council. The
Director of Community and Cultural Services (or designate) and Museum staff shall
also attend meetings as non-voting members.
Officers
The Advisory Committee shall appoint a Chairperson, Vice -Chairperson and
Secretary from its members at its first meeting in each year;
The Chairperson shall be the presiding officer of the committee. He or she shall
arrange for meetings, establish the agenda and preside at all meetings;
The Vice -Chairperson shall assume the duties of the Chairperson in his or her
absence and shall have when acting so all the authority and responsibility of the
Chairperson;
The Secretary shall maintain a record of proceedings of the committee, provide notice
of meetings, report attendance, disseminate minutes and be generally responsible for
the correspondence of the committee.
Term of Office
The members of the Advisory Committee shall continue in office until their successors
are appointed. With the exception of the representative on Elgin County Council, who
shall be appointed on an annual basis, members shall be appointed for a term of four
years and every effort shall be made for members terms to expire on a "staggered"
basis for business continuity purposes.
Persons serving on the Advisory Committee shall be eligible for re -appointment, but
shall not be eligible for the same position for a period of more than eight (8)
continuous years. After an absence of not less than one (1) year such person shall
be eligible for re -appointment.
In the event that a member is absent from three successive meetings of the Advisory
Committee without being excused by resolution of the committee, such member shall
be deemed to have resigned from the position and the committee shall forthwith notify
such members by certified service mail and proceed to request the appointing body to
fill the vacant position on the committee.
Rules of Procedure
1. Members shall be recognized by the Chair before speaking;
2. No member shall speak a second time on the same topic until others have had
an opportunity to speak to the item;
79
M10
3. The Chair of the committee shall be encouraged to speak last, following the
members of the committee;
4. The Chair reserves the right to limit debate after having provided members with
sufficient opportunity to speak.
Meetings Per Annum
The Advisory Committee shall meet no less than two times per calendar year, with an
appropriate meeting schedule to be determined by the Chair in consultation with the
committee at the beginning of each calendar year.
5. Statement of Ethical Behaviour and Pecuniary Interest — Staff, members of the
Advisory Committee and volunteers are obligated to conduct their affairs in
accordance with the Employee Code of Ethics as established by Elgin County
Council and professional codes of ethics for museum practice. All individuals
associated with the Museum shall avoid conflicts of interest, pecuniary or otherwise.
If a conflict is declared, individuals shall absent themselves from all discussions on
the particular matter.
6. That By -Law No. 05-44 and any and all amendments thereto be hereby repealed.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 26TH DAY OF
JANUARY 2016.
Mark G. McDonald, Bernie Wiehle,
Chief Administrative Officer. Warden.
:E
CLOSED MEETING AGENDA
January 26, 2016
Staff Reports:
1) Director of Engineering Services — Municipal Act, Section 239.2 (a) security of
the property of the municipality or local board — Alzheimer Society Lease
m