04 - March 8, 2016 County Council Agenda Packagel n o "i
ORDERS OF THE DAY
FOR TUESDAY, MARCH 8, 2016 - 9:00 A.M.
ORDER
1st Meeting Called to Order
2nd Adoption of Minutes — February 9, 2016
3rd Disclosure of Pecuniary Interest and the General Nature Thereof
4th Presenting Petitions, Presentations and Delegations
PRESENTATION:
9:00 a.m. Retirement Recognition: Dianne McFadden - 41.7 years
DELEGATION:
9:10 a.m. Jennifer Cole, Watershed Resource Technician, Kettle Creek
Conservation Authority with PowerPoint titled "Source Water
Protection" (attached)
5th Motion to Move Into "Committee Of The Whole Council"
6th Reports of Council, Outside Boards and Staff
7th Council Correspondence
1) Items for Consideration
2) Items for Information (Consent Agenda)
9th
10th
11 th
12th
13th
14th
15th
OTHER BUSINESS
1) Statements/Inquiries by Members
2) Notice of Motion
3) Matters of Urgency
Closed Meeting Items — (see separate agenda)
Motion to Rise and Report
Recess
Reports from Director of Financial Services - 2016 Grant Requests (attached)
2016 Budget (attached)
Motion to Adopt Recommendations from the Committee Of The Whole
Consideration of By -Laws
ADJOURNMENT
LUNCH WILL BE PROVIDED
NOTICE:
Deputy Warden for March Councillor McWilliam
Deputy Warden for April Councillor Currie
March 22, 2016
June 15, 2016
1
County Council Meeting - 9:00 a.m.
2016 Warden's Charity Golf Tournament
DRAFT COUNTY COUNCIL MINUTES
Tuesday, February 9, 2016
The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all
members present except Councillor Ens (vacation - regrets).
Warden Wiehle in the Chair.
ADOPTION OF MINUTES
Moved by Councillor Mennill
Seconded by Councillor Martyn
THAT the minutes of the meeting held on January 26, 2016 be adopted.
- Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF —
At the appropriate time, Councillor Martyn declared a conflict of interest regarding a specific
2016 Grant Request; and, Councillors Marr and Martyn declared a conflict of interest prior
to discussing an in -camera item, regarding Central Elgin's lease. The members refrained
from discussing and voting on the items.
Moved by Councillor Currie
Seconded by Councillor Wolfe
THAT we do now move into Committee Of The Whole Council.
- Carried.
REPORTS
Victorian Order of Nurses - Meals on Wheels Contract — Director of Homes and
Seniors Services
The director presented the report recommending that Council renew the contract with the
Victorian Order of Nurses (VON) to provide affordable meals to community residents.
Moved by Councillor Jones
Seconded by Councillor Marr
THAT the current price of Victorian Order of Nurses - Meals on Wheels remain $6.50 for
regular portions and an upcharge of $3.25 for double portions for the 2016-2017 contract
year; and,
THAT Council authorize staff to sign the 2016/2017 Meals on Wheels contract with the
Victorian Order of Nurses.
- Carried.
Ministry of Labour - Homes Site Visit — Director of Homes and Seniors Services
The director presented Council with a summary of a site visit to Terrace Lodge that was
conducted by the Ministry of Labour in December 2015.
Moved by Councillor Currie
Seconded by Councillor Mennill
THAT the report titled "Ministry of Labour - Homes Site Visit" from the Director of Homes
and Seniors Services, dated January 22, 2016 be received and filed.
- Carried.
County Council
February 9, 2016
Homes - Long -Term Care Home Services Accountability Agreement (L -SAA) - Schedule
E — Director of Homes and Seniors Services
The director presented the report recommending that Council authorize staff to sign the Long -
Term Care Home Service Accountability Agreement with the Local Health Integration Network
(LHIN).
Moved by Councillor Marr
Seconded by Councillor Martyn
THAT Council authorize staff to sign the Long -Term Care Home Service Accountability
Agreement — Schedule E" for the Homes for January 1, 2015 — December 31, 2015.
- Carried.
Electrical Infrastructure Locate Services Contract — Deputy Director of Engineering
Services
The director presented the report seeking Council's approval to enter into a contract with
G -Tel Engineering to provide underground utility locate services for the County of Elgin.
Moved by Councillor Jones
Seconded by Councillor Marr
THAT the Warden and Chief Administrative Officer be authorized and directed to enter into
a contract with G -Tel Engineering to provide underground utility locate services.
- Carried.
Countv of Elain 2016 Mileaae Rate — Director of Human Resources
The director presented the report recommending that the current mileage rate of 49.5 cents
per kilometre remain unchanged in 2016.
Moved by Councillor Currie
Seconded by Councillor Mennill
THAT County Council direct staff to freeze the mileage rate for 2016 at the current level of
49.5 cents per kilometre.
- Carried.
Human Resources Policv 5.60 Amendments — Director of Human Resources
The director presented the report recommending that Council approve amendments to Human
Resources Policy 5.60 (Short -Term Disability).
Moved by Councillor Martyn
Seconded by Councillor Wolfe
THAT County Council approve the report titled "Human Resources Policy 5.60 Amendments"
dated January 20, 2016; and,
THAT County Council approve and adopt the corresponding policy changes (Human Resources
Policy Number 5.60), as soon as practicable.
- Carried.
Employee Benefits Renewal 2016 — Director of Human Resources
The director presented the report recommending that Council approve a renewal of the
employee benefits program for 2016 with Manulife Financial, as negotiated by Mosey and
Mosey, Benefit Consultants.
County Council
Moved by Councillor Mennill
Seconded by Councillor Marr
February 9, 2016
THAT County Council approve the negotiated renewal rate adjustments with Manulife
Financial for the County of Elgin, effective March 1, 2016.
- Carried.
Memorandum of Understanding (MOU) for Legal Services — County Solicitor
The County Solicitor presented the report recommending that Council approve a Memorandum
of Understanding (MOU) to be used to govern legal services provided by the County Solicitor to
select clients. The MOU includes the clarification of roles, responsibilities, and fees associated
with these legal services.
Moved by Councillor Marr
Seconded by Councillor Currie
THAT the Memorandum of Understanding (MOU) for Legal Services be approved; and,
THAT the County Solicitor be authorized and directed to execute said document with select
clients as directed by the Chief Administrative Officer.
- Carried.
Approval of Replacement Substitute Prosecutors Aareement — County Solicitor
The County Solicitor presented the report seeking Council's approval of a Substitute
Prosecutors Agreement.
Moved by Councillor Wolfe
Seconded by Councillor Jones
THAT County Council approve a Substitute Prosecutors Agreement for Parts I and II charges
in Provincial Offences Court for the balance of the Term, plus renewals, of the previous
Prosecutorial Services Contract; and,
THAT County Council authorize the execution of the Substitute Prosecutors Agreement, as
drafted by the County Solicitor.
- Carried.
Economic Development 2015 Year In Review — Marketing and Communications
Coordinator
The coordinator presented the report outlining Elgin County Economic Development's
initiatives, programs, and successes in 2015. The General Manager of Economic
Development presented a PowerPoint on the same topic.
Moved by Councillor Marr
Seconded by Councillor Currie
THAT the report titled "2015 Economic Development Year In Review" from the Marketing
and Communications Coordinator, dated January 21, 2016 be received and filed.
- Carried.
Quarterly Information Report - Contract Awards October 1, 2015 - December 31, 2015
— Purchasing Coordinator
The coordinator presented the report summarizing all contracts awarded that exceed
$15,000 including amendments and renewals from October to December 2015.
County Council
Moved by Councillor Jones
Seconded by Councillor Currie
February 9, 2016
THAT the report titled "Quarterly Information Report - Contract Awards, October 1, 2015
to December 31, 2015' from the Purchasing Coordinator, dated January 25, 2016 be
received and filed.
- Carried.
CORRESPONDENCE
Items for Information (Consent Agenda)
1. Petrusia Hontar, St. Thomas -Elgin Local Immigration Partnership with invitation to
Moving Forward 2016 Event on February 24, 2016.
2. Alexia Touralias, Director, Canada 150 Community Infrastructure Program, Federal
Economic Development Agency for Southern Ontario advising that our application to
the Canada 150 Community Infrastructure Program (CIP 150) has been denied.
3. Mathew Waite, Financial Analyst (Payroll) with memo regarding 2015 T4 information.
Moved by Councillor Mennill
Seconded by Councillor Currie
THAT Correspondence Items #1 — 3 be received and filed.
- Carried.
OTHER BUSINESS
Statements/Inquiries by Members
Councillor Wolfe informed Council that Fanshawe College and the Aylmer and Area Chamber
of Commerce would be hosting a Job Fair at the East Elgin Community Complex on February
10, 2016.
Notice of Motion — None.
Matters of Urgency — None.
Council recessed at 9:56 a.m. and reconvened at 10:07 a.m.
Councillors Marr and Martyn declared a conflict regarding Item #2 of the closed meeting
agenda, Municipality of Central Elgin - Short-term Lease Extension of Suite #305. Both
Councillors left the meeting when this issue was discussed and abstained from voting and
participating in the discussion of this item.
Closed Meeting Items
Moved by Councillor Wolfe
Seconded by Councillor Currie
THAT we do now proceed into closed meeting session in accordance with the Municipal
Act to discuss matters under Section 239.2;
(a) two items: the security of the property of the municipality or local board — Marianne
Barrie - Lease Extension; and Municipality of Central Elgin - Short Term Lease Extension
of Suite #305.
- Carried.
Moved by Councillor Currie
Seconded by Councillor Mennill
THAT we do now rise and report.
- Carried.
County Council
Moved by Councillor Currie
Seconded by Councillor Wolfe
February 9, 2016
THAT the Warden and Chief Administrative Officer be authorized and directed to sign a
lease agreement with Marianne Barrie for Room #246 and Room #343-A; and,
THAT the lease for Room #246 start on May 1, 2016, for a lease rate of $15.75 per square
foot, ($4,016.25 annual payment), plus the HST; and that the lease for Room #343-A
remain constant at $4.00 per square foot ($400.00 annual payment), plus the HST.
- Carried.
Councillors Marr and Martyn left the Council Chambers
Moved by Councillor Mennill
Seconded by Councillor Jones
THAT the Warden and Chief Administrative Officer be authorized to sign a short term lease
agreement with the Municipality of Central Elgin that extends the current lease of Suite
#305 to April 30, 2016, for a five and a half month period; and;
THAT the lease rate be the same as the rate charged for the currently leased space on the
third floor ($16.14 per square foot, $1002.03 monthly payment) and is subject to the annual
increase in accordance with October CPI for Ontario (All Goods); and;
THAT the Director of Engineering Services be authorized to approve any additional lease
extension requests from the Municipality of Central Elgin for Suite #305.
- Carried.
Councillors Marr and Martyn returned to the Council Chambers
REPORTS (continued)
Councillor Martyn declared a conflict regarding the grant request from the Sparta Church
Museum and abstained from voting and participating in the discussion regarding this item
as she is a member of the museum board.
2016 Grant Reauests — Director of Financial Services
Moved by Councillor Mennill
Seconded by Councillor Currie
THAT the $7,500 grant request from the Great Lakes International Airshow be received
and filed.
- Carried.
Moved by Councillor McWilliam
Seconded by Councillor Mennill
THAT the $5000 grant request from Safe Communities St. Thomas -Elgin be received and
filed.
- Carried.
The director presented the list of grant requests for 2016 to be considered by Council.
Following extensive discussion, staff was directed to remove the grant requests from the
Great Lakes International Airshow and Safe Communities St. Thomas -Elgin. In addition,
Council directed that financial information, including reserves and bank balances be provided
for the next meeting where grants will be finally considered.
Ten -Year Capital Plan — Director of Financial Services
The director presented the proposed Ten -Year Capital Plan. Council expressed the desire
to see more options in regards to applying surplus to the tax rate.
County Council
Moved by Councillor Mennill
Seconded by Councillor Marr
February 9, 2016
THAT the 2016 capital budget be approved in principal and finally considered in conjunction
with the 2016 operating budget with the overall goal of an increase to the levy of 4.0% or
less.
- Carried.
Motion to Adopt Recommendations of the Committee of the Whole
Moved by Councillor Martyn
Seconded by Councillor Currie
THAT we do now adopt recommendations of the Committee Of The Whole.
- Carried.
BY-LAW
Moved by Councillor Wolfe
Seconded by Councillor Currie
THAT By -Law No. 16-05 "Being a By -Law to Confirm Proceedings of the Municipal Council
of the Corporation of the County of Elgin at the February 9, 2016 Meeting" be read a first,
second and third time and finally passed.
- Carried.
ADJOURNMENT
Moved by Councillor McWilliam
Seconded by Councillor Jones
THAT we do now adjourn at 10:56 a.m. and meet again on March 8, 2016 at the County
Administration Building Council Chambers at 9:00 a.m.
- Carried.
Mark G. McDonald, Bernie Wiehle,
Chief Administrative Officer. Warden.
SOURCE WATER PROTECTION I MARCH 8,2016
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SOUR(E PROTE(TION
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= .-O--Ee_- refers to water from streams, rivers, lakes or aquifers
that are used for drinking.
• Surface Water: refers to water on the planets surface.
• Groundwater: refers to water found underground.
IZ—OU =_ W -_-----a- 'Pro er_-O
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- $ refers to the protection of surface water and
groundwater sources from contamination and overuse.
Tom.
SOURE PROTE(TION BARGROUND
The Walkerton Inquiry
Clean Water Act
Source Protection Plan
"The first barrier to the
contamination of drinking
water involves protecting the
sources of drinking water"
— Justice Dennis O'Connor
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SOUR(E PROTE[TION PLANS
A source protection plan, like the
OUi,re No-er�-O,
(VC'Z:3 DD"
is an agreement among the
people and the municipalities of a
watershed about the ways to prwer-
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sou--�-� quality and quantity for
drinking water systems.
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DRINKING WATER SYSTEMS
BELMONT WATER SUPPLY SYSTEM
There are _ w w ell- in the
village of Be -mon- that supply
of water per day to
resic e--_ .These wells
area\ ,meaning that the
water flows unc er � r
without pumping.
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Tom.
BELMONT WELLHEAD PROTE(TION AREA
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Refers to the area, both above
and below ground, surrounding
a wellhead that is vulnerable
to potential contaminants that
may pose a significant threat
to the drinking water source.
Proximity Based
• 100 m radius
Time Based
• 2 -year time of travel
Time Based
• 5 -year time of travel
Time Based
• 25 -year time of travel
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BELMONT WELLHEAD PROTECTION AREA
ELGIN AREA PRIMARY WATER SUPPLY SYSTEM
Water from 1- � = is
treated at the - - - . �- �_
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c _ti4 _ti4- in Port
Stanley, which has a capacity
of - CO'CO'CO' of water per day
and provides drinking water to
approximately
residents.
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PORT STANLEY INTAKE PROTECTION ZONE
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Refers to the area, including both
water and land, surrounding a
surface water intake pipe that is
vulnerable to potential
contaminants that may pose a
significant threat to the drinking
water source.
Proximity Based
• 1 km radius
Time Based
• 2 h time of travel
Event Based
• Fertilizer spill (>_ 5000 m3)
• Fuel spill (>_ 6000 L)
Tom.
PORT STANLEY INTAKE PROTECTION ZONE
PART IV POLICIES
Under Section 57 of the Clean Water Act, 2006, prohibition is intended to ensure that certain
activities never become established in areas where there would be significant drinking water threats.
Under Section 58 of the Clean Water Act, 2006, risk management plans are intended to manage
existing and future significant drinking water threats through best management practices.
es_--__e__
Under Section 59 of the Clean Water Act, 2006, restricted land use flags a given area that may be
associated with the activities that are prohibited or that require a risk management plan.
Tom.
ON
PART IV POLKY ENFORCEMENT
- - m ~- - 011�r%� -$ the individual responsible for reviewing all
planning permit applications and building permit applications to ensure
compliance with the Source Protection Plan, and is also the administrator
of Part IV policies.
_- M. - - _r_ -_ _ .1 the individual responsible for ensuring
compliance with Part IV policies by performing inspections and, when
necessary, by issuing orders to achieve compliance.
Tom.
SIGNIFICANT DRINKING WATER THREATS
While the _ —
ti4IUDD _e _ has -
t- drinking
water threats,
the
handling and
storage of roMme
s e _ti4
(greater than
r 2 ') and _
- greater than
-) are s' l
risks to the = s_r- _ - C
tt
ti4�
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.r
r _
___-- _--- - _ _- -_-__ __- _ __
ensure these _, - - t- - _ _e _ _
to
- ---_- - _--_
be drinking water
threats. =_ handling and storage
of
cm l_4
and
_
Tom.
BELMONT WELLHEAD PROTECTION AREA POLICIES
mPolicy
Areas
M-Imm
M-Imm
mm
mm
mm
mm
mm
mm
mm
m-Imm
mm
mm
mm
mm
DENSE NON -AQUEOUS PHASE LIQUIDS (DNAPL)
-) N A D_-- refers to liquid chemicals that are heavier than water and are
not readily soluble in water.
TCM (chloroform)
CTC (carbontetrachloride)
P( -F (r,crrhlnrnc+hvlcncl
Pharmaceuticals, fats, oils, rubbers, and resins.
Fats, oils, lacquers, varnishes, waxes, resins, and seed oil.
nry Amrininri mc+rml Amrmninr1r and intermediates in processes.
Tom.
PORT STANLEY INTAKE PROTECTION ZONE POLICIES
EDUATION AND OUTREACHBELMONT WHPA
-DA ac_ -ea- factsheet on the WHPA was created to educated landowners.
-,,,\\ A c-4t-ee-:factsheet was created to educated about the threat of DNAPLs.
Ma'- factsheets were mailed out to 442 individuals.
n
- n - : all 442 parcels of land within the WHPA were visited.
� 00
__
sen�on educated the Belmont Lions Club about the KCSPP.
,40
EDUATION AND OUTREACH - PORT STANLEY IPZ
L o see h factsheet on the IPZ was created to educated landowners.
Mai- Ouh the IPZ factsheet was mailed out to 495 individuals.
n
- n - : all 495 parcels of land within the IPZ were visited.
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- on IPZ education and the development of a spill protocol.
SOURCE WATER PROTECTION -NEXT STEPS
• Complete all outreach and education deliverables
• Implementation of Part IV policies by RMO/RMI
• Implementation of policies by Source Protection Authority/Municipalities
• Submission of annual reports by RMO
• Submission of annual report by Source Protection Authority
• Potential KCSPP and policy updates
Tom.
ADDITIONAL INFORMATION
www.kettlecreekconservation.on.ca
www.sou rcewate r.ca
www.ontario.ca
www.conse rva ti on -onta ri o.on.ca
Jennifer Cole
QUESTIONS? watershed Resource Technician
519-631-1270 x 230
30
REPORTS OF COUNCIL AND STAFF
March 8, 2016
Staff Reports —(ATTACHED)
Accessibility Coordinator — Accessibility Directorate of Ontario — File Review Notice
Director of Homes and Seniors Services — Homes - Infection Control Policy and Procedure
Manual
Director of Homes and Seniors Services — Homes - Long -Term Care (LTC) Case Mix Index
(CMI) Results for 2016-17 Funding
Director of Homes and Seniors Services — Homes - Long -Term Care Home Service
Accountability Agreement (L -SAA) 2016-19) —
Bobier Villa, Elgin Manor and Terrace Lodge
Library Coordinator— 2015 Library Usage and Statistics Report
Director of Community and Cultural Services — Elgin County Museum Advisory Committee
2016 Membership
Director of Engineering Services — Regional Rideshare Initiative Update
Director of Engineering Services — Transfer of Creek Road to the Municipality of Bayham
Director of Engineering Services — No Parking By -Law Amendment — Sunset Road at Warren
Street
Deputy Director of Engineering Services — OCIF Intake #2 — Miller Road Reconstruction
Deputy Director of Engineering Services — Award of Tender for Bradley Creek Culvert
Replacement on John Street South in Aylmer
(Contract No. 6290-14-02B)
Chief Administrative Officer— Alternate Deputy Clerk and Deputy Treasurer
Manager of Planning — Draft Approval for a Vacant Land Condominium, Prespa Construction
Ltd., Jacklin Farm Phase 3 Condominium File No. 34CD-CE1401
Manager of Planning — Review of Environmental Impact Studies (EIS)
Director of Financial Services — Council and Outside Boards Remuneration and Expenses
Director of Financial Services — 2015 Full Year Financial Performance
31
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I"I REPORT TO COUNTY COUNCIL
FROM: Jennifer Cowan, Accessibility Coordinator
Rob Bryce, Director of Human Resources
DATE: February 10, 2016
SUBJECT: Accessibility Directorate of Ontario — File Review Notice
INTRODUCTION:
Municipalities are required to submit compliance reports to the Accessibility Directorate
of Ontario (ADO) every two years to verify compliance with the accessibility standards.
The County of Elgin filed a compliance report in 2015. County Council received this
report outlining compliance in October 2015.
In January 2016 the ADO conducted a file review to confirm the County's compliance.
This report provides a summary of the outcome of that file review.
DISCUSSION:
The ADO periodically conducts file reviews on selected organizations to confirm that
they are in compliance with the Act and its standards. On January 5, 2016, the ADO
requested documentation from the County of Elgin.
The ADO requested documentation related to:
• The County's multi-year accessibility plan (including the link on the website)
• Documentation identifying that training is being provided on the accessibility
standards and the Ontario Human Rights Code
• Documentation pertaining to the County's process for providing accessible
formats and communication supports
• Documentation confirming that the County provides accommodations to potential
employees during the recruitment processes
• Documentation confirming that the County provides workplace emergency
response information to employees who have a disability
The County provided the required documentation to the ADO, which satisfied them and
the file was subsequently closed. Had the ADO decided it was not satisfied with the
documentation provided, they had the authority to order the County to modify a policy,
procedure or require additional training be provided to staff. No such orders were
received.
The Province is currently in the process of reviewing the accessibility regulations, and is
seeking feedback from the public until March 14, 2016. It is anticipated that the
32
modified regulations will come into effect July 1, 2016. At that time, the County will
review its accessibility policies and update as necessary.
CONCLUSION:
The County of Elgin received a file review notice from the Accessibility Directorate of
Ontario. Documentation was provided and the file was closed. No further action was
taken.
RECOMMENDATION:
THAT the report titled "Accessibility Directorate of Ontario — File Review Notice" from
the Accessibility Coordinator, dated February 10, 2016 be received and filed.
All of which is Respectfully Submitted
Jennifer Cowan
Accessibility Coordinator
Rob Bryce
Director of Human Resources
33
Approved for Submission
Mark G. McDonald
Chief Administrative Officer
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I"I REPORT TO COUNTY COUNCIL
FROM: Rhonda Duffy, Director of Homes and Seniors Services
DATE: February 22, 2016
SUBJECT: Homes — Infection Control Policy and Procedure Manual
INTRODUCTION:
Departmental policy and procedure manuals ensure consistency and quality in the
services provided by Elgin County Homes and Seniors Services.
DISCUSSION/CONCLUSION:
The Homes' Policy Manual for Infection Control has been reviewed and revised as
required. Policy updates ensure best practice guidelines from Public Health Ontario;
Provincial Infectious Diseases Advisory Committee (PIDAC) and the Ministry of Health
and Long -Term Care guidelines have been included.
The Homes' Health and Safety Committees have reviewed the Infection Control Policy
Manual in its entirety and have made recommendations. The Infection Control Policy
Manual is accessible effective February 26, 2016 through the following link
\Common\ omen Polid anuals\ able of Contents (new). f. A hard copy is also
available for review in the Administration office.
RECOMMENDATION:
THAT Council approve the County of Elgin Homes and Seniors Services Infection
Control Policy and Procedure Manual review and revisions effective March 8, 2016.
All of which is Respectfully Submitted Approved for Submission
Rhonda Duffy Mark G. McDonald
Director of Homes and Seniors Services Chief Administrative Officer
34
,,urrr m/1
N
REPORT TO COUNTY COUNCIL
FROM: Rhonda Duffy, Director of Homes and Seniors Services
DATE: February 23, 2016
SUBJECT: Homes - Long -Term Care (LTC) Case Mix Index (CMI) Results for 2016-17
Funding
INTRODUCTION:
The Ministry of Health and Long -Term Care (MOHLTC) has provided notification of the
results for the 2016-17 Nursing and Personal Care (NPC) envelope funding, referred to as
the CMI.
DISCUSSION/CONCLUSION:
Each year the MOHLTC informs long-term care homes of the results of the prior year's
Minimum Data Set (MDS)/Resident Assessment Instrument (RAI) which defines the level
of funding for the NPC envelope.
Since the implementation of the MDS/RAI assessment system, long-term care homes
continue to compete for funding from the same pie despite the increasing acuity levels of
the aging population including those of responsive behaviours. As stated by the MOHLTC,
"The case mix system allocates the funding pot but does not change the size of the pot".
The 2016-17 CMI for the Homes has decreased slightly; the overall impact is outlined below:
CMI Fundina Imaact
EM
TL
BV
Total Decrease in Funding
Aar 2016 to Mar 2017
$21,003
($43,450)
($20,819)
($43,266)
Staff will continue to provide education to focus on coding accuracy and conduct on-going
MDS/RAI audits. In 2015, a consultant from SCK Health Consulting conducted a review of
the three Homes MDS/RAI processes and provided recommendations. The benefits realized
through implementation of recommendations will impact the 2017-2019 funding years.
RECOMMENDATION:
THAT the report titled "Homes - Long -Term Care (LTC) Case Mix Index (CMI) Results for
2016-17 Funding" dated February 23, 2016 be received and filed.
All of which is Respectfully Submitted Approved for Submission
Rhonda Duffy Mark G. McDonald
Director of Homes and Seniors Services Chief Administrative Officer
35
REPORT TO COUNTY COUNCIL
FROM: Rhonda Duffy, Director of Homes and Seniors Services
DATE: February 22, 2016
SUBJECT: Homes — Long -Term Care Home Service Accountability Agreement
(L -SAA) 2016-2019 — Bobier Villa, Elgin Manor and Terrace Lodge
INTRODUCTION:
In 2010, the Ministry of Health & Long -Term Care (MOHLTC) transferred funding
agreement accountability for long-term care homes to the Southwest Local Health
Integration Network (SWLHIN). As a result, the Long -Term Care Service Accountability
Agreement (L -SAA) evolved replacing the previous Service Accountability Agreements
which were signed annually. The 2013-2016 L -SAA terms of agreements are expiring
and new documents are available for Council approval.
DISCUSSION:
The L -SAA terms of agreement expire March 31, 2016. The SWLHIN requires all long-
term care homes to prepare a new 3 year agreement. All Long -Term Care Homes are
required to perform to quality indicators which are incorporated into the SWLHIN L -SAA
Agreement. The indicators previously identified in the 2013-2016 L -SAA will remain
unchanged. Additional performance indicators will be added which include but may not
be limited to those identified in Schedule D below from the L -SAA document:
Schiedule D — Performance
2.0 LHIIN-Specifiic Performance Obligations
a) Numlbeir of residents witlh irespoinsive behavucurs that the LTC Home has discharged (indudling a refusal to accept resident back to the LTG Hloime following an
Emergency Department (IED) visit or hospital admission) and reasons for the LTC Home discharge
b) Cnie to one staffing to support residents with responsive behaviours (# of unique residents, total 1.1 hours, % supported by Hlighi Intensity Needs Funding
(HINE) or Hehaviouirall Supports Ontario (BSO) embeddledl staff or rmursinig envellolpep.
c) Best Practice Pallliative Care
Annuall reporting (viia Survey Monkey) on the most significant contribution to advancing, or iimproving best practice palliative care in the Ipast 12 months andl
plans for next year.
Examples could rncluide
• implementing test practices;
• Adopting early udlentification tools,
• Advanced care panning;
• Participating in Hospice Palliative {-,are (HPC) network meetings,
• Reviewing regiioinall scorecard;
• Traiiniing staff in Fundamentals/APGE/CAPCE,
• Receiving and slhanng updated from the local HPC collaborative,
• Ouallity Improvement (Plans (QIP) activities rellated to HPC;
• Participating iin local HIPC quality improvement activiities;
• Accessing Secondary Level Consultation teams.
d) Thelhealtlhlnne.ca
Scuith Wesit LHIIIN Health Service Providers agree to regularly update, and annually review April 1,1, site-specgic (programs aindl services information, as
represented within thelhealltilnre.ca website
36
The SWLHIN along with the Ministry of Health and Long -Term Care (MOHLTC) will
continue to monitor performance and compliance to standard through annual reporting
and MOHLTC inspections.
CONCLUSION:
The County of Elgin Homes & Seniors Services, through the 2016-2019 L -SAA agreement
will continue to focus on quality improvement in support of its mission to create a caring
environment where residents feel safe, respected and valued.
RECOMMENDATION:
THAT Council approve and direct staff to sign the 2016-2019 Long -Term Care Service
Accountability Agreements for Bobier Villa, Elgin Manor and Terrace Lodge.
All of which is Respectfully Submitted Approved for Submission
Rhonda Duffy Mark G. McDonald
Director of Homes and Seniors Services Chief Administrative Officer
37
m/1"',.
°ON%4
REPORT TO COUNTY COUNCIL
FROM: Laura Molnar, Library Coordinator
Brian Masschaele, Director of Community and Cultural Services
DATE: February 22, 2016
SUBJECT: 2015 Library Usage and Statistics Report
INTRODUCTION:
This report presents 2015 library statistics and usage trends within the context of a five
year analysis from 2011 to 2015, both for the system as a whole and for the ten branches.
Topics of discussion include: active library users, circulation statistics (both physical and
online usage), Internet usage and program statistics.
DISCUSSION:
In 2015, Elgin County Library underwent a system software migration from a previous
system (SirsiDynix Symphony) to a new library software system (Innovative Sierra)
which launched on December 16, 2015. The training and preparation required to launch
this system, along with an unavoidable interruption to several library services, impacted
a number of statistics discussed throughout this report. Despite this transition period
and associated interruptions, most library usage metrics were consistent with previous
years' metrics and, in some instances, even trended upwards.
The following highlights are gathered from the analysis of 5 years of library usage data:
Library Users
Between 2011 and 2014, there was an average of 12,440 library users. In 2015, the Elgin
County Library saw an additional 1,609 active library cardholders (2015 total: 14,049), as
seen below in (Figure 1).
14500 ____________________ r ----------------------- I
a�
12500
0
- 12000
E
111
11000 L...........................................................................................G.............................................................................................d..............................................................................................L.............................................................................................
2011 2012 2013 2014 2015
Year
Fig%% 1
While the number of active library cardholders was consistent between 2011 and 2014,
the rate at which new patrons are being registered has been declining over the previous
5 years. However, there has been a small increase in registration rates for the calendar
year 2015 (Figure 2).
M9
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(D
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1600
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1550
1500
1450
2011
Circulation Statistics
2012 2013 2014 2015
Year
Figure 2
System -wide circulation of physical materials has been declining since 2013 (see Figure
3). Examining branch -specific circulation rates over the past 5 years (Figure 4) yields
insights into the causes behind the decreasing physical circulation trend in Figure 3. The
decrease in Aylmer's physical circulation in 2015 can be attributed to the Aylmer library
flooding which occurred in February 2015. This flooding incident interrupted the library's
service and partially destroyed its physical collection. In addition, the decrease in Belmont
library's circulation is partially attributed to renovations currently underway at the library.
0%1
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240000_.............................................................................................................................................................................................
20111 201' 2 2013 2014 2015
qq Year
Rote 3
Checkouts by Branch
Year
Figure 4
Aylmer'
- -- Belmont
Dutton
-- Port Burwell
....- Port Stanley
- f- Rodney
#r -Shedden
Springfield
-M- Siratfordville
- - West Lorne
0 Administration
Offsetting the decrease in the circulation of physical materials, electronic material circulation
— specifically eAudio and eBook Titles provided through the library's OverDrive service —
has increased significantly year -over -year between 2011 and 2015 (Figure 5). The decrease
in circulation of the physical paperback collection has been offset by the increase in eAudio
and eBook check outs. This trend is common to most public libraries, although it should be
stressed that physical materials still constitute the majority of check-outs in the County
library system. Meeting the strong demand for physical materials (and the necessary space
to accommodate them) will continue to be a core library service for the foreseeable future.
22000
II -- — eook and eAudio Title Checkoutsi
2000
2011 2012 2010 2014 2015
Year
Figure 5
40
Increased circulation of electronic materials has not been limited to just eAudio and eBook
titles. As more patrons discover services such as Zinio for Libraries (an online magazine
provider), the rate at which online magazines are checked out has increased every year the
service has been available (Figure 6).
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2011 2012 2013 2014 2015
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Figure 6
Interlibrary Loans
Figure 7 illustrates the rate at which the library ships and receives interlibrary loans over a
5 -year period. Interlibrary loans are items which are borrowed from external library systems
across Ontario when Elgin County Library does not have the item a patron requests.
Interlibrary loans that have been received and processed for Elgin patrons have been
relatively stable over the past 3 years. Interlibrary loan items that are shipped from the
County library system to other library systems experienced a sharp decline in 2015. This was
a direct result of the library's software migration; the employees responsible for interlibrary
loans were required to participate in training for the new software throughout the fall of 2015
and were unable to fulfil shipping requests.
4500 1 1
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2000- Interlibrary Loans Received
Interlibrary Loans Shipped
150 1 11
2011 2012 2013 2014 2015
4Year
Figur1 e
New Materials
In addition to Interlibrary loans, the rate at which new titles (i.e. each unique database
entry) and items (i.e. copies of each new title) were added to the catalogue and the rate
at which items were removed from active circulation were also impacted by the software
migration. As a result, 2015 exhibited below average rates of addition and removal of
library items as illustrated in Figures 8 and 9.
UWAIRLY
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20112 2013 2014 2015
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Figure 8
2012 2013 2014 2015
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Figure 9
42
Patron Visits
In 2014, people counter units were placed in the four busiest branches in the library
system — Aylmer, Dutton, Port Stanley and Straffordville —effectively tracking the
amount of foot traffic through each of the four libraries. As of 2015 there are only 2 full
years of data gathered by the original four people counter units, with the exception of
Port Stanley which was tracked for 7 months in 2014. As can be seen in Figure 10, foot
traffic through Dutton and Straffordville remained constant whereas foot traffic through
Aylmer decreased slightly (likely due to the previously discussed flooding). However,
Port Stanley experienced a significant increase in foot traffic from 22,773 visitors in
2014 to 76,241 visitors in 2015; this increase may be partially attributed to the
completion of recent renovations. In the future, foot traffic statistics will be reported for
all library branches as people counter units have been installed in the remaining 6
branches in the final months of 2015.
Foot Traffic in Branches
"'M14 2015
Year
Figure 10
Programming Statistics
AyOrne£
Dutton
— Port Stanley
—0 Straffordville
Program and tour events within the Elgin Country Library branches has expanded
significantly over the last 5 years, with the largest growth in programs and tours
occurring between 2014 (1,672 programs and tours) and 2015 (3,778 programs and
tours) as illustrated in Figure 11. This significant increase in the number of programing
and tour events is associated with the creation of the employee position `Manager of
Programming and Community Development' which focuses on county -wide programs
and events. This position has introduced very popular programs such as the Canadian
National Film Day, Creative Aging Week and tours of the newly created Maker Spaces
in the Dutton and Aylmer branches.
43
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Figure 11
15
With the increase in programming and tour events across branches there has been a
significant increase in the total attendance at these events as shown in Figure 12.
Specifically, between 2014 and 2015 attendance jumped from 21,550 to 66,663. The
trends illustrated in Figures 11 and 12 suggest that the library branches are becoming
important multi -use community spaces.
0 60000
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30000
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20000
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2011
2012 2013 2014 2015
Year
Figure 12
44
Computer Usage
Figure 13 plots patron computer and Internet usage across the Elgin County Library
system. Usage of the Public Access Computer Stations has been trending slowly
downwards for the past 5 years. This decreasing trend is offset by an increase in wireless
internet usage which was expected given the cultural shift towards mobile computing.
Despite the decreasing trend, usage of the Public Access Computer Stations is still
relatively high, demonstrating that providing free access to public computers is a vital
service the Elgin County Library provides for residents.
Public Access Computer Station Logins
■ Wireless Login
a3
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OC' 20000
as
r
5000
2011 2012 2013 2014 2015
Year
Figure 13
Catalogue Statistics
Usage of the online catalogue (as measured by total pageviews in Figure 14) increased
sharply from 2011 (83,591 pageviews) to 2012 (637,056 pageviews) and then remained
relatively consistent over the next 2 years. However, the number of unique visitors to
the online catalogue remained relatively constant over this same period (see Figure 14)
suggesting that each user spent, on -average, more time online within the catalogue
engaging in activities such as looking over new materials and placing holds. There was
a significant dip in catalogue pageviews in 2015 (361,174 pageviews) which is attributed
to the interruption in service caused by the temporary library catalogue which was in-
place during the 6 -month transition period between the previous library software and the
current system.
45
L.
ces
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500000
5 400000
0
Ca
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300000
c
a
0 200000
0
a�
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E 100000
z
0 L--
2011
Holds Placed
Total Catalogue Pageviews
■ Unique Catalogue Visits
2012 2013 2014 2015
Year
Figure 14
The total number of holds placed on library items in 2015 was also affected by the
software migration, as shown in Figure 15. A hold is when an individual requests a
library material to be delivered to the library branch of their choice for the purpose of
checking out the material as opposed to taking it directly from a shelf. It is expected
that the number of holds for 2016 will increase to a level that is more consistent with
previous years as patrons become more comfortable using the new library catalogue.
--V fol1 2012 2013 2014 2015
Year
Figure 15
46
Online Resources
Figures 16 and 17 provide usage statistics for some of the most popular online resource
databases Elgin County Library offers its' patrons. Ancestry Library Edition (Figure 16)
is the most popular online resource database and is only accessible either in library
branches or at the Elgin County Archives. This has proved to be a valuable resource
and, given that it is available only in library branches, it is responsible for significant foot
traffic through the library branches.
Other popular online resource databases (Figure 17), such as Mango Languages and
World Book Online, have also proved to be valuable community resources. Specifically,
World Book Online has provided valuable help to school -aged children by assisting their
research and providing learning opportunities. Mango Languages provides valuable
opportunities for continued education and self -guided learning.
As Council is aware, provincial funding to support on-line resources was eliminated in
2015, thereby requiring staff to make a number of difficult decisions regarding which
resources to continue within the library's operating budget. Staff will continue to monitor
usage of these resources relative to other products to ensure full value for the
investment.
15000
10000
2011
2012 2013
Year
Figure 16
47
2014 2015
M
M
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as
450,
au
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Cs
au
350
— I ri j
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CONCLUSION:
Electronic Resource Usage
... Mango Languages
_.■.... World Book Online
2012 2013 2014 2415
Year
Figure 17
This report summarizes key usage metrics for the Elgin County Library for the year
2015 within context of a five year period. As can be seen in the data, the migration to a
new system software has impacted a number of metrics including item and title
additions and deletions, hold placements, interlibrary loans and online catalogue usage.
However, it is expected that the downward trends exhibited by the impacted metrics will
reverse themselves in 2016 and beyond once patrons become familiar with the new
library system software.
Item circulation within the library branches remained relatively constant between 2011
and 2015 with notable exceptions arising from the Aylmer flooding and wherever branch
renovations occur such as at Belmont. The nature of circulating items is slowly shifting
away from a focus on physical items provided by the library, and is becoming an
inclusive model featuring physical and online titles more equally.
Foot traffic was consistent for most library branches over the examined 2 -year period,
with the exception of Port Stanley which experienced a significant increase in library
visitors in 2015.
The number of programming events and tours hosted by the library branches doubled
between 2014 and 2015. These additional programs were very successful as
attendance at programming events tripled between 2014 and 2015. These trends
highlight the library's shift towards using branches as multi -use community spaces
which is being embraced by the community.
While the number of active cardholders in the Elgin County Library system increased in
2015, the rate at which community members were registering for library cards exhibited
a general decrease over the past 5 years. The Library is aiming to increase the rate of
library card registration in 2016 by hosting library card campaigns across the County.
Overall, despite the interruptions to library services by flooding, renovations and the
migration to a new library system software, Elgin County Library continued to provide a
valued service to the community throughout the 2015 year.
RECOMMENDATIONS:
THAT the report titled "2015 Library Usage and Statistics Report" from the Library
Coordinator, dated February 22, 2016 be received and filed; and,
THAT a copy of this report be submitted to all municipalities in the County of Elgin.
All of which is Respectfully Submitted
Laura Molnar
Library Coordinator
Brian Masschaele
Director of Community and Cultural Services
Approved for Submission
Mark G. McDonald
Chief Administrative Officer
ry
m urrn lef,
I"I REPORT TO COUNTY COUNCIL
FROM: Brian Masschaele, Director of Community and Cultural Services
DATE: February 19, 2016
SUBJECT: Elgin County Museum Advisory Committee 2016 Membership
INTRODUCTION:
Membership on the Elgin County Museum Advisory Committee is established under
By -Law No. 16-03. As Council is aware, this by-law was recently revised to include
representation on behalf of the agricultural community in Elgin County. This report informs
Council that such representation has now been obtained, subject to Council approval.
DISCUSSION:
Membership on the Elgin County Museum Advisory Committee is comprised of
representatives as follows:
• One member of Elgin County Council;
• Two appointees from Elgin County Women's Institutes, one from East Elgin and
one from West Elgin;
• One appointee on behalf of the agricultural community in Elgin County;
• One appointee, to be named by Elgin County Council, who is representative of,
or employed by, another museum located with the County of Elgin and who will
act as a liaison with County museums;
• Two appointees, to be named by Elgin County Council, as "at large" members
who shall be persons interested and knowledgeable about the affairs of the
Museum;
Membership is for a four-year term which is renewable and no member can serve in a
specific executive capacity for more than 8 consecutive years. The member from Elgin
County Council is appointed annually for a one-year term. Meetings take place on
average four times per year and minutes are available for public inspection.
Staff are pleased to inform Council that Mr. Charles Jenkins of the Township of Malahide
is willing to serve in the capacity as agricultural representative for a four-year term.
For Council's information, the following are the other current representatives on the Elgin
County Museum Advisory Committee as previously approved by Council:
• Ms. Helen VanBrenk, Chair (West Elgin Women's Institute member)
• Mr. Perry Clutterbuck, Vice -Chair (member at -large)
• Ms. Marie Nancarrow (member at -large)
• Ms. Joan Mansell (East Elgin Women's Institute member)
• Ms. Kim Teuscher (Gay Lea Dairy Heritage Museum, museum liaison member)
• Councillor Sally Martyn — County Council representative
50
CONCLUSION:
The members of the Elgin County Museum Advisory Committee play an important role
in supporting the operations of the Museum and are to be thanked for their volunteer
service. Adding agricultural representation beginning in 2016 will only strengthen the
Museum's ability to carry out its mission and mandate.
RECOMMENDATIONS:
THAT Mr. Charles Jenkins of the Township of Malahide be appointed to the Elgin County
Museum Advisory Committee on behalf of the agricultural community in Elgin County
according to the terms of By -Law No. 16-03; and,
THAT the report titled "Elgin County Museum Advisory Committee 2016 Membership"
dated February 19, 2016 be received and filed.
All of which is Respectfully Submitted
Brian Masschaele
Director of Community and Cultural Services
51
Approved for Submission
Mark G. McDonald
Chief Administrative Officer
ON
REPORT TO COUNTY COUNCIL
FROM: Clayton Watters, Director of Engineering Services
DATE: February 18, 2016
SUBJECT: Regional Rideshare Initiative Update
INTRODUCTION:
In 2015, the City of London made a request to the County of Elgin, and several other
regional counties and cities, to participate in the Regional Rideshare Initiative, a multi -
jurisdictional carpooling program. At its April 14, 2015 meeting, County Council agreed,
in principle, to participate in the Regional Rideshare Initiative, subject to a thorough
review and approval by the County Solicitor and Frank Cowan Company.
DISCUSSION:
The Regional Rideshare Initiative is designed to reduce automobile traffic in London
and surrounding areas by connecting two or more individuals so that they share a ride
from their residential area to an employment area. These connections would be made
using online software and data would be stored in a cloud based portal.
Benefits of this program include a reduction in greenhouse gas emissions, a decrease
in travel expenses for involved parties, assistance to local employers with labour force
attraction efforts, and a reduction in the wear and tear on County roads.
Elgin County would be required to pay between $3,000 and $5,000 to participate in the
first year and $2,500 and $4,000 in subsequent years. This cost would include a fee to
use the Rideshare software, and costs to promote the program to the public.
On April 14, 2015, County Council approved participation in this initiative subject to a
review by the County Solicitor and County Insurer to ensure that the Subscription
Agreement and Terms of Use met the needs of the County and that all risks had been
considered.
The Frank Cowan Company reviewed the materials and found that although Elgin would
only be a facilitator of the program, and not a direct provider of the service, the County
could be named in a claim. They recommended that if the County of Elgin were to enter
into an agreement with the City of London to facilitate the Regional Rideshare Initiative,
that a disclaimer be included on the website.
The County Solicitor expressed several concerns with the Subscription Agreement. A
primary concern was that the rideshare activity could be considered a commercial
enterprise under the terms of an existing compulsory automobile insurance policy, and,
as such, would likely undermine coverage for the passenger. A further significant
concern related to the absence of equal contractual protections to Elgin County as were
52
afforded to the City of London. All concerns were communicated to the City of London
but, despite subsequent exchanges and an offer by the County Solicitor to speak
directly to a London legal representative, the County Solicitor reports that his concerns
have not been substantively or adequately answered and, as such, remain outstanding.
The County Solicitor more recently advises that at least one insurer carrying on
business in the Province of Ontario is now cautioning that rideshare activities create a
risk to proper insurance coverage, particularly for the passenger. It is the understanding
of the County Solicitor that the insurer is suggesting the purchase of a specific rider to
provide coverage while a passenger is in a rideshare arrangement.
The last communication delivered to the City of London in respect of this initiative was
dated September 8, 2015, and remains unanswered.
CONCLUSION:
Both the Frank Cowan Company and the County Solicitor have expressed concerns
regarding Elgin County's participation in the Regional Rideshare Initiative.
RECOMMENDATION:
THAT the invitation for Elgin County to participate in the Regional Rideshare Program
from the City of London be received and filed.
All of which is Respectfully Submitted Approved for Submission
Clayton Watters Mark G. McDonald
Director of Engineering Services Chief Administrative Officer
53
m/1
N
REPORT TO COUNTY COUNCIL
FROM: Clayton Watters, Director of Engineering Services
DATE: February 10, 2016
SUBJECT: Transfer of Creek Road to the Municipality of Bayham
INTRODUCTION:
The Municipality of Bayham is requesting the removal of a parcel of Creek Road from
the County of Elgin highway system and to transfer ownership of such highway to the
Municipality of Bayham pursuant to Section 52 (4) and (5) of the Municipal Act, 2001
S.O. 2001.
DISCUSSION:
The Municipality of Bayham is requesting the removal of parcel F-5 Section 54, being
part of Block F, Plan 54 in the Township of Bayham, P.I.N. 35332-0255, known as
Creek Road, set out as Part 1 on reference plan 11 R-9986 from the County highway
system. This parcel of land lies north of and adjoins the Creek Road (Attachment "A").
The Municipality of Bayham wishes to establish this parcel of land as part of its open
public highwasystem. The County of Elgin is in agreement to this transfer. On
December 17 ", 2015, the Municipality of Bayham passed by-law 2015-126, "a by-law to
assume and establish lands in the Municipality of Bayham as part of the open public
highway system (Creek Road)".
Additionally, there is currently recorded on P.I.N. 35332-0255, an Oil & Gas Lease
registered on January 14, 1927 as Instrument Number LT 232 in favour of The Medina
Natural Gas Company Limited. The County of Elgin has not, during its ownership of the
subject lands, received any payments pursuant to the said lease. It is recommended
that this lease be terminated prior to the transfer of land to the Municipality.
CONCLUSION:
The Municipality of Bayham is requesting the removal of a parcel of Creek Road from
the County of Elgin's highway system and to transfer this ownership to the Municipality
in order to establish this parcel as part of its open public highway system, pursuant to
Section 52 (4) and (5) of the Municipal Act, 2001 S.O. 2001. Prior to this transfer, it is
recommended that the Oil & Gas lease with The Medina Natural Gas Company be
terminated.
RECOMMENDATIONS:
THAT the County of Elgin remove a parcel of Creek Road (parcel F-5 Section 54, being
part of Block F, Plan 54 in the Township of Bayham, P.I.N. 35332-0255, known as
Creek Road, set out as Part 1 on reference plan 11 R-9986) from the County's highway
system; and,
54
THAT the ownership of Creek Road be transferred to the Municipality of Bayham; and,
THAT the Oil & Gas lease registered with The Medina Natural Gas Company Limited be
terminated prior to the transfer of Creek Road to the Municipality of Bayham.
All of which is Respectfully Submitted Approved for Submission
Clayton Watters Mark G. McDonald
Director of Engineering Services Chief Administrative Officer
55
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REPORT TO COUNTY COUNCIL
FROM: Clayton Watters, Director of Engineering Services
DATE: February 19, 2016
SUBJECT: No Parking By -Law Amendment —Sunset Road at Warren Street
INTRODUCTION:
The County of Elgin has received a concern regarding sight line restrictions and
potentially unsafe conditions at the intersection of Sunset Road (County Road #4) and
Warren Street (County Road #21) in Port Stanley. Staff has reviewed the area and
recommends the installation of no parking signs north of the intersection to eliminate the
hazard.
DISCUSSION:
Staff received a concern from the Port Stanley Community Policing Committee regarding
parking of vehicles north of the intersection of Warren Street on Sunset Road. The
Ontario Provincial Police (OPP) have expressed concerns to the Committee regarding
vehicles parked along the shoulders in this vicinity that block a path for emergency
vehicles to gain entry into the village during the summer months. They state this is
hazardous for all emergency vehicles and for cyclists. Council will note that the road
shoulders along Sunset Road are designated as cycling lanes.
Staff has reviewed the area and have confirmed that vehicles parked on Sunset Road,
north of Warren Street, obscure sight lines necessary for drivers who are attempting to
enter Sunset Road from Warren Street. In order to maintain adequate sight distance for
vehicular movements at the intersection, the no parking zone on Sunset Road should be
extended north of Warren Street for a distance of 105 metres. The County will supply the
materials and requests that the Municipality of Central Elgin install the no parking signs.
The Municipality of Central Elgin through Council resolution, has stated they have no
objection to installing a "no parking" zone in this area.
CONCLUSION:
Staff reviewed the area on Sunset Road and Warren Street in Port Stanley and found a
potentially unsafe condition exists when vehicles park along Sunset Road, north of
Warren Street. Staff therefore recommends that the No Parking By -Law (By -Law 15-12)
be amended to include this area.
RECOMMENDATIONS:
THAT the No Parking By -Law (By -Law No. 15-12) be amended to include a section of
Sunset Road from the north property limits of Warren Street, northerly for 105 metres;
and,
57
THAT the Municipality of Central Elgin be requested to install the signs supplied by the
County; and,
THAT the OPP be notified of the establishment of this no parking zone.
All of which is Respectfully Submitted Approved for Submission
Clayton Watters Mark G. McDonald
Director of Engineering Services Chief Administrative Officer
W
m/1
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REPORT TO COUNTY COUNCIL
FROM: Peter Dutchak, Deputy Director of Engineering Services
DATE: February 11, 2016
SUBJECT: OCIF Intake #2 — Miller Road Reconstruction
INTRODUCTION:
The County of Elgin and the Municipality of Dutton/Dunwich applied to the Province of
Ontario through the Ontario Community Infrastructure Fund (OCIF) Intake #2 for a joint
project to reconstruct Miller Road in the Village of Dutton.
On February 5, 2016 the province informed both parties that the project was approved for
funding, see attachment. A Contribution Agreement must be entered into with the Province.
Additionally, a Partnership Agreement (between the County and Dutton/Dunwich) must be
signed by both parties in order to receive funding.
This report requests approval to enter into the required agreements before March 10, 2016.
Copies of the agreements are available in the Engineering Services Department.
DISCUSSION:
The County of Elgin in partnership with the Municipality of Dutton/Dunwich submitted an
Expression of Interest as a joint submission to OCIF Intake #2 to reconstruct Miller Road in
Dutton. The project scope includes replacement of the road, curb and storm sewers
(County's jurisdiction) as well as the potable water, sanitary infrastructure and sidewalks
(Dutton/Dunwich's jurisdiction). The total project cost is estimated at $2.6 million of which
the Province of Ontario has approved to fund up to 90%, or $2.35 million. The County's
portion of the total project cost is approximately $2 million of which 90% ($1.8 million) has
been approved for funding by the Province.
OCIF Intake #2 received 364 Expressions of Interest (EOI) from Ontario municipalities.
106 of the EOls were invited to submit complete applications, and 59 applications were
approved for funding, totalling $79 million.
CONCLUSION:
The County of Elgin and the Municipality of Dutton/Dunwich have been notified by the
Province of Ontario that the joint partnership application submitted for the reconstruction
of Miller Road under the OCIF Intake #2 Program has been successful to receive 90%
funding, up to $2,353,314.
A contribution agreement must be executed between the County of Elgin and the
Province of Ontario. Additionally, a partnership agreement must be executed between
the County of Elgin and the Municipality of Dutton/Dunwich in order to receive funding.
59
RECOMMENDATIONS:
THAT the Warden and Chief Administrative Officer be authorized and directed to enter
into a Contribution Agreement with the Province of Ontario to receive funding through
the Ontario Community Infrastructure Fund (OCIF) Application Based Component,
Intake Two for the Reconstruction of Miller Road; and,
THAT the Warden and Chief Administrative Officer be authorized and directed to enter
into the Ontario Community Infrastructure Fund (OCIF) — Application Based Component
Intake Two, Partnership Agreement with the Municipality of Dutton/Dunwich; and,
THAT the Warden on behalf of Council issue a letter of appreciation to the Minister of
the Ministry of Agriculture Food and Rural Affairs.
All of which is Respectfully Submitted Approved for Submission
Peter Dutchak Mark G. McDonald
Deputy Director of Engineering Services Chief Administrative Officer
.E
REPORT TO COUNTY COUNCIL
FROM: Peter Dutchak, Deputy Director of Engineering Services
Mike Hoogstra, Purchasing Coordinator
DATE: February 18, 2016
SUBJECT: Award of Tender for Bradley Creek Culvert Replacement on John Street
South in Aylmer (Contract No. 6290-14-02B)
INTRODUCTION:
As part of the approved 2015 Capital Budget, a tender was advertised and issued as per
the County's Procurement Policy for the replacement of the Bradley Creek Culvert on John
Street South (County Road 73) in Aylmer. This project was previously tendered in June
2015 but resulted in only one bid being received. Staff recommended that the bid not be
accepted and that the project be re -tendered for construction in 2016.
DISCUSSION:
The tender was re -issued on January 19, 2016 and it closed on February 9, 2016. A
total of twenty-one (21) general contractors downloaded documents from the County's
Bidding Tender site for this project. Nine (9) contractors submitted bids for this tender;
bids were received as follows:
Company
Bid Price
(exclusive of taxes)
Gary D. Robinson Contracting Ltd.
$464,950.00
Murray Mills Excavating & Trucking (Sarnia) Ltd.
$540,822.00
Fidelity Engineering and Construction Inc.
$589,942.80*
Titanium Contracting Inc.
$598,993.50
Birnam Excavating Ltd.
$614,233.68
Sierra Infrastructure Inc.
$640,537.50*
SLR Contracting Group Inc.
$702,900.00
Blue -Con Construction
$758,000.00
East Elgin Concrete Forming Ltd.
$810,667.50
* corrected amount
Gary D. Robinson Contracting Ltd. submitted the lowest compliant bid for the project.
The total price for the supply of all labour, equipment and materials for the Bradley
Creek Culvert Replacement is $464,950.00, exclusive of HST. The lowest bid is within
budget estimates.
CONCLUSION:
Staff are pleased with the results of the re -tendered project and the recommended
Contractor has completed many projects for the County in the past. Work on this
project is expected to begin in July with completion scheduled for the end of September.
61
As per the County of Elgin's Purchasing Policy, if change orders are required and the cost
increases above the tender amount approved by Council by less than 10%, and the amount
is within the overall budgeted project amount, work will proceed upon authorization by the
Director. However, if the cost increases above the tender amount approved by Council by
more than 10%, the Director will prepare a further report to Council outlining the
expenditures.
RECOMMENDATIONS:
THAT Gary D. Robinson Contracting Ltd. be selected for the Bradley Creek Culvert
Replacement on John Street South in Aylmer (Contract No. 6290-14-02B) at a total
price of $464,950.00 exclusive of H.S.T; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contract.
All of which is Respectfully Submitted
Peter Dutchak
Deputy Director of Engineering Services
Mike Hoogstra
Purchasing Coordinator
Clayton Watters
Director of Engineering Services
W
Approved for Submission
Mark G. McDonald
Chief Administrative Officer
r�y
m urrn lef,
I"I REPORT TO COUNTY COUNCIL
FROM: Mark G. McDonald, Chief Administrative Officer
DATE: February 19, 2016
SUBJECT: Alternate Deputy Clerk and Deputy Treasurer
INTRODUCTION:
Section 228 (2) of the Municipal Act, 2001, S.O., c.25, as amended, enables a municipality
to appoint Deputy Clerks and Section 286 (2) of the same Act permits municipalities to
appoint Deputy Treasurers. Currently the County Treasurer is designated as Deputy Clerk
and the Chief Administrative Officer is Deputy Treasurer through appointing By-law 09-09
and 09-10 respectfully. As council is aware, some official council business cannot be
conducted without a statutory officer being present and certain functions cannot be
completed without the required signature of a statutory officer. This report recommends
that an alternate Deputy Clerk and Deputy Treasurer be appointed and available in the rare
circumstance where neither the Clerk or Treasurer is available (sickness, vacation etc.).
DISCUSSION:
Business continuity is vital to the county corporation. Having only one "backup" position
available for statutory officer positions could affect the business of the corporation by
causing unnecessary delays. Therefore, it is prudent to appoint alternate positions to fill
these statutory requirements when needed. Neither of these appointments would affect
the salary of the incumbent as the appointments would be utilized only when the primary
and secondary appointees were unavailable at the same time.
The Solicitor position is often combined with the Municipal Clerk's role, therefore that
position is being recommended as the alternate Deputy Clerk. Likewise the Senior
Financial Analyst position represents a logical choice for alternate Deputy Treasurer.
CONCLUSION:
To provide "bench strength" and depth in the organizational structure it is recommended
that an alternate Deputy Clerk and Deputy Treasurer be identified and appointed. Without
these appointments, the Corporation could be left without the appropriate statutory officials
to carry on business.
RECOMMENDATIONS:
THAT Mr. Stephen Gibson, County Solicitor, be also appointed as Deputy Clerk (alternate)
and Mrs. Jennifer Ford, Senior Financial Analyst be appointed as Deputy Treasurer
(alternate); and,
63
THAT the necessary by-law be prepared.
All of which is Respectfully Submitted
Mark G. McDonald
Chief Administrative Officer
MI
„urrr m/1
N
REPORT TO COUNTY COUNCIL
FROM: Steve Evans, Manager of Planning
DATE: February 17, 2016
SUBJECT: Draft Approval for a Vacant Land Condominium
Part of Lots 1 and 2, Range 1 South of Edgeware Road
Part of Plan 11 R-8643
Geographic Township of Yarmouth
Municipality of Central Elgin
File No.: 34CD-CE1401
Owner: Prespa Construction Ltd., Jacklin Farm Phase 3 Condominium
INTRODUCTION:
This report will provide County Council with information required in order to consider granting
draft plan approval to the above noted plan of condominium.
In accordance with Section 51 of the Planning Act, the Council of the County of Elgin, the
"Approval Authority,” is required to make a decision which gives or refuses to give approval to
a draft plan of condominium.
DISCUSSION:
The lands that are the subject of this application for draft plan approval are located in Lynhurst.
(see attached plan and location map) The owner is requesting approval of a "Plan of
Condominium" on which is proposed twenty-eight (28) single detached residential dwellings.
Adjacent land uses include a natural ravine and residential dwellings to the north, undeveloped
residential lands to the east, Hydro One corridor to the south and a natural ravine to the west.
This application was accepted as "complete" on January 22, 2015 by the County of Elgin. The
developer submitted documents to support the proposed subdivision including a Planning
Justification Report, Geotechnical Engineering Report, Environmental Impact Study, Servicing
Report and an Access Assessment report.
A statutory public meeting was held by the Municipality on March 16, 2015 and a number of
concerns were raised by neighbours, about increases in traffic on adjacent residential streets
and the need for an additional access for emergency purposes. Comments were received
from various agencies including Kettle Creek Conservation Authority, City of St. Thomas,
Ministry of Transportation, Canada Post and others.
As part of the County's consultation process the Municipality of Central Elgin provided input
on the concerns raised at the public meeting. As a result of the traffic concerns the developer
was requested to carry out a peer review of the original "Access Assessment" prepared by
F.R. Berry & Associates. The review was prepared by CJDL Consulting Engineers and
submitted on June 11, 2015. The review provided an analysis for a secondary access for
emergency purposes and recommended a route via Turvey Park.
65
The developer has agreed to provide an emergency access as recommended in the CJDL
Report which would allow access for emergency vehicles in the event that McBain Line was
blocked.
The proposed plan of condominium is located in a fully serviced area of Central Elgin and
the land is designated "Residential" in the Central Elgin Official Plan. The plan is consistent
with the Provincial Policy Statement, complies with the County and Central Elgin Official
Plans and the lands are zoned appropriately in the Township of Yarmouth Zoning By-law
1998.
CONCLUSION:
The Manager of Planning has reviewed File No. 34CD-CE1401 and has prepared conditions
for draft approval which are attached for Council's review. These conditions have been
reviewed by the Municipality of Central Elgin and by the applicant and no changes have been
requested.
Based on the above, the Manager of Planning is satisfied that this plan of condominium has
had regard to subdivision criteria as set out in Section 51 (24) of the Planning Act and that
the conditions, as attached, are reasonable. If County Council approves this draft plan of
condominium, the owner will be responsible for fulfilling the conditions before final approval
can be given.
RECOMMENDATIONS:
THAT the Council of the Corporation of the County of Elgin grants draft plan approval to
Prespa Construction Ltd. Draft Plan of Vacant Land Condominium (Jacklin Farm Phase 3)
in the Municipality of Central Elgin (Lynhurst) File No. 34CD-CE1401; and,
THAT staff be directed to provide notice of this decision subject to the conditions for final
approval in accordance with the Planning Act.
All of which is Respectfully Submitted Approved for Submission
Steve Evans Mark G. McDonald
Manager of Planning Chief Administrative Officer
Applicant:
Jacklin Farm Phase 3
Date of Decision:
, 2015
Prespa Construction Ltd.
Date of Notice:
, 2015
File No.:
34CD-CE1401
Last Date of Appeal:
, 2015
Township:
Municipality of Central Elgin
Lapsing Date:
, 2018
Subject Lands:
Part Lots 1 and 2, Range 1
South of Edgeware Road
Part of Plan 11 R-8643
Geographic Township of Yarmouth
Municipality of Central Elgin
NOTICE OF DECISION
On Application for Approval of Draft Plan of Condominium
Section 51 of the Planning Act
Approval of Draft Plan of Condominium in respect of the subject lands noted above was given by
the County of Elgin on . A copy of the conditions for final plan approval is attached.
When and How to File an Appeal
Notice to appeal the decision to the Ontario
Municipal Board must be filed with the County
of Elgin no later than 20 days from the date of
this notice as shown above as the last date of
appeal.
The notice of appeal should be sent to the
attention of the Manager of Planning, at the
address shown below and it must,
(1) set out the reasons for the appeal, and
(2) be accompanied by the fee prescribed
under the Ontario Municipal Board Act in
the amount of $125.00, payable by certified
cheque to the Minister of Finance, Province
of Ontario.
Who Can File an Appeal
Only individuals, corporations or public bodies
may appeal the decision in respect of a
proposed plan of subdivision / condominium to
the Ontario Municipal Board. An appeal may
not be filed by an unincorporated association or
group. However, a notice of appeal may be
filed in the name of an individual who is a
member of the association or group.
Right of Applicant or Public Body to Appeal
Conditions
The applicant or any public body may, at any
time before the final plan of subdivision /
condominium is approved, appeal any of the
conditions imposed by the County of Elgin by
filing with the Manager of Planning a notice of
appeal.
67
How to receive Notice of Changed
Conditions
The conditions of an approval of draft plan of
subdivision / condominium may be changed at
any time before the final approval is given.
You will be entitled to receive notice of any
changes to the conditions of approval of draft
plan of subdivision / condominium if you have
either,
(1) made a written request to be notified of the
decision, or
(2) made a written request to be notified of
changes to the conditions of approval of the
draft plan of subdivision / condominium.
Other Related Applications:
Zoning By -Law Amendment 1889
Getting Additional Information
Additional Information about the application is
available for public inspection during regular
office hours at the County of Elgin at the
address noted below.
Mailing address for Filing a Notice of
Appeal
County of Elgin
450 Sunset Drive, 3rd Floor
St. Thomas, ON N5R 5V1
Attention: Manager of Planning
Telephone: (519) 631-1460
Fax: (519) 633-7661
Email: sevans _el in.ca
Applicant:
Jacklin Farm Phase 3
Date of Decision:
, 2015
Prespa Construction Ltd.
Date of Notice:
, 2015
File No.:
34CD-CE1401
Last Date of Appeal:
, 2015
Township:
Municipality of Central Elgin
Lapsing Date:
, 2018
Subject Lands:
Part Lots 1 and 2, Range 1
South of Edgeware Road
Part of Plan 11 R-8643
Geographic Township of Yarmouth
Municipality of Central Elgin
The conditions to final plan of approval for registration of this Condominium as provided by the
County of Elgin are as follows:
No.
Conditions
That this approval shall apply to the draft plan of condominium, prepared by CJDL
Consulting Engineering and certified by Kim Husted OLS, dated December 11, 2014,
showing a total of 28 units for residential detached dwellings and a common element area
containing a paved roadway, visitor parking and landscaped areas. The Plan is located
within the Municipality of Central Elgin, and comprises Part of Lots 1 and 2, Range 1 South
of Edgeware Road, Part of Plan 11 R-8643, Geographic Township of Yarmouth, Municipality
of Central Elgin, County of Elgin.
2. That the owner enters into a condominium agreement, pursuant to the authority of Section
51 (26) of the Planning Act R.S.O 1990, as amended, with the Municipality of Central Elgin
(Municipality) wherein the owner agrees to satisfy all the requirements, financial and
otherwise, of the Municipality respecting the conditions of approval set out herein, and the
laying out and development of the site, the installation of facilities and services including
roads, sanitary sewerage collection system, water distribution system, utilities, storm water
management facilities and landscaping required for the development of the lands within the
Plan.
3. That the agreement between the owner and the municipality be registered against the lands
to which it applies once the declaration and description has been registered.
4. That the street shall be named and new homes addressed to the satisfaction of the
Municipality.
5. That the owner shall provide easements as may be required for utility, servicing, or drainage
purposes in a form satisfactory to the Municipality or utility.
6. That the owner convey up to 5% of the land included in the plan to the municipality for park
or other public recreation purposes. Alternatively, the Municipality may require cash -in -lieu of
all or a portion of the conveyance.
7. That the Agreement between the Owner and Municipality shall contain provisions requiring:
a) The owner to include within the declaration, a statement informing the persons who
first purchase a unit following draft plan approval and prior to registration, of all the approved
development charges, including development charges for school purposes, relating to any
such unit within the draft plan of condominium pursuant to Section 59(4) of the Development
Charges Act, 1997
Applicant:
Jacklin Farm Phase 3
Date of Decision:
, 2015
Prespa Construction Ltd.
Date of Notice:
, 2015
File No.:
34CD-CE1401
Last Date of Appeal:
, 2015
Township:
Municipality of Central Elgin
Lapsing Date:
, 2018
Subject Lands:
Part Lots 1 and 2, Range 1
South of Edgeware Road
Part of Plan 11 R-8643
Geographic Township of Yarmouth
Municipality of Central Elgin
b) All services, which in the opinion of the Municipality are necessary for the
development of the lands within the Plan, such services being hereinafter called the
"necessary services" shall be in place before development begins.
C) Notwithstanding b), development may begin before all necessary services are in
place if the Municipality is satisfied that adequate arrangements have been made to ensure
that the necessary services shall be provided in a timely manner as development proceeds.
Adequate arrangements shall include the passing of an area -specific development charge
by-law pursuant to Section 2 of the Development Charges Act, 1997, and the entering into of
a front -ending agreement under section 44 of the Development Charges Act, 1997, which
by-law and agreement relate to the necessary services.
8. That prior to final approval, the Approval Authority is to be advised by the Municipality that
this proposed draft plan of condominium conforms to the Zoning By -Law as amended and
the approved site plan.
9. That prior to final approval the Municipality shall confirm that there is uncommitted reserve
sewage and water treatment capacity to service the development and that the proposed
arrangements for storm water management are acceptable and can be assumed by the
Municipality
10. That the Owner provide a storm water management report satisfactory to the Municipality
and the condominium agreement between the Owner and the Municipality contain provisions
regarding the development, implementation, installation and maintenance of the storm water
management facilities.
11. That the Owner is required to prepare an erosion and sediment control plan to the
satisfaction of the Municpality and the Kettle Creek Conservation Authority prior to
commencement of any development including grading and /or site alteration works upon the
subject lands.
12. That the Owner shall be responsible for implementing and maintaining sediment and erosion
controls on the subject lands until such time as the Municipality assumes the roads and
associated services.
13. That the Owner shall adhere to the recommendations within the Geotechnical Engineering
Report entitled "Jacklin Farm Subdivision, Phases 2 &3 Part Lot 1&2 Range 1, Yarmouth
Township, the Municipality of central Elgin, Ontario" prepared by LVM dated June 24, 2014
(Ref No.: 161 -P -0005398 -01 -100 -GE -R-0001-00)
14. Prior to final approval and the registration of the declaration and description the owner shall
ensure that the declaration being submitted for registration contains a statement mentioning
the conditions of this draft approval. A copy of the draft declaration shall be provided to the
Municipality for review prior to clearance of the final plan by the Municipality.
Applicant: Jacklin Farm Phase 3 Date of Decision: , 2015
Prespa Construction Ltd. Date of Notice: , 2015
File No.: 34CD-CE1401 Last Date of Appeal: , 2015
Township: Municipality of Central Elgin Lapsing Date: , 2018
Subject Lands: Part Lots 1 and 2, Range 1
South of Edgeware Road
Part of Plan 11 R-8643
Geographic Township of Yarmouth
Municipality of Central Elgin
15. That the owner is advised to contact Bell Canada, prior to commencing any work within the
Plan, to confirm that sufficient wire line communication/telecommunication infrastructure is
currently available within the proposed development to provide communication/
telecommunication service to the proposed development. In the event that such
infrastructure is not available, the developer may be required to pay for the connection to
and/or extension of the existing communication/telecommunication infrastructure. If the
developer elects not to pay for such connection to and/or extension of the existing
communication/telecommunication infrastructure, the developer shall be required to
demonstrate to the municipality that sufficient alternative communication/telecommunication
facilities are available within the proposed development to enable, at a minimum, the
effective delivery of communication/telecommunication services for emergency management
services (i.e., 911 Emergency Services).
16. That prior to final approval the Owner shall ensure that the requirements of Canada Post as
set out below are satisfied.
a) The owner shall
i include in all offers of purchase and sale, a statement that advises the
prospective purchaser that mail will be delivered via a community mail box;
ii note the locations of the community mail box within the development; and
iii notify affected homeowners of any established easements granted to
Canada Post to permit access to the community mail box.
b) The owner further agrees to:
i consult with Canada Post to determine suitable permanent locations for the
community mail box, which locations shall be indicated by the developer on
the appropriate servicing plans.
ii prior to offering any units for sale, display a map on a wall of the sales office
in a place readily accessible to potential homeowners that indicates the
location of the community mail box within the development, as approved by
Canada Post.
iii provide a suitable and safe temporary site for a community mail box until
curbs, sidewalks and final grading are completed at the permanent
community mail box location
iv provide Canada Post with the excavation date for the first foundation/first
phase as well as the date development work is scheduled to begin;
v provide the expected installation date for the community mail box pad; and
vi provide the following for the community mail box and to include these
requirements on the appropriate servicing plans:
• Any required walkway across the boulevard, per municipal standards;
and,
• Any required curb depressions for wheelchair access, with an
opening of at least two metres (consult with Canada Post for
detailed specifications).
70
Applicant:
Jacklin Farm Phase 3
Date of Decision:
, 2015
Prespa Construction Ltd.
Date of Notice:
, 2015
File No.:
34CD-CE1401
Last Date of Appeal:
, 2015
Township:
Municipality of Central Elgin
Lapsing Date:
, 2018
Subject Lands:
Part Lots 1 and 2, Range 1
South of Edgeware Road
Part of Plan 11 R-8643
Geographic Township of Yarmouth
Municipality of Central Elgin
A community mailbox concrete base pad per Canada Post
specifications
17. That the Agreement between the Owner and the Municipality shall include a clause that the
Owner agrees to inform all Purchasers of residential units by including a condition in all
Purchase Agreements stating that the construction of additional public school
accommodation is dependent upon funding approval from the Ontario Ministry of Education,
therefore the subject community may be designated as a "Holding Zone" by the Thames
Valley District School Board and pupils may be assigned to existing schools as deemed
necessary by the Board.
18. That prior to final approval, arrangements shall be made to the satisfaction of the
Municipality for the relocation of any utilities that may be required as a result of the
development of the subject lands, such relocation shall be undertaken at the expense of the
Owner.
19. That prior to final approval, the County of Elgin is to be advised in writing by the Municipality
how conditions 1 through 10, 13, 14, 15, 17, and 18 have been satisfied.
20. That prior to final approval the County of Elgin is to be advised in writing by Canada Post
how condition 16 has been satisfied.
21. That prior to final approval the County of Elgin is to be advised by Kettle Creek Conservation
Authority how conditions 11, 12 and 13 have been satisfied.
NOTES TO DRAFT APPROVAL
It is the applicant's responsibility to fulfill the conditions of draft approval.
2. It is suggested that the applicant be aware of:
a) subsection 144 (1) of The Land Titles Act, which requires all new plans be registered
in a land titles system;
b) subsection 144 (2) - allows certain exceptions.
3. Inauguration, or extension of a piped water supply, a communal sewage system or a storm
water management system, is subject to the approval of the Ministry of Environment under
Section 52 and Section 53 of the Ontario Water Resources Act.
4. The Ministry of Environment must be advised immediately should waste materials or
other contaminants be discovered during the development of this plan of condominium.
5. It is the applicant's responsibility to obtain the necessary permits from the Kettle Creek
Conservation Authority (KCCA) in accordance with Ontario Regulation 181/06 made
71
Applicant:
Jacklin Farm Phase 3
Date of Decision:
, 2015
Prespa Construction Ltd.
Date of Notice:
, 2015
File No.:
34CD-CE1401
Last Date of Appeal:
, 2015
Township:
Municipality of Central Elgin
Lapsing Date:
, 2018
Subject Lands:
Part Lots 1 and 2, Range 1
South of Edgeware Road
Part of Plan 11 R-8643
Geographic Township of Yarmouth
Municipality of Central Elgin
pursuant to Section 28 of the Conservation Authorities Act. Permits shall be obtained prior
to any development and/or alterations upon proposed units 1 to 14 inclusive and any
alterations to the Lynhurst Acres SWM pond. In addition the applicant is responsible for
implementing, maintaining and notifying (KCCA) in writing, of all sediment and erosion
controls and maintenance, on the subject lands.
6. The transmission lines abutting this subdivision operate at 500,000, 230,000 or 115,000
volts. Section 188 — Proximity — of the Regulations for Construction Projects in the
Occupational Health and Safety Act, require that no object be brought closer than 6 metres
(20 feet) to an energized 500 kV conductor. The distance for 230 kV conductors is 4.5
metres (15 feet), and for 115 kV conductors it is 3 metres (10 feet). It is the proponent's
responsibility to be aware, and to make all personnel on site aware, that all equipment and
personnel must come no closer than the distance specified in the Act. They should also be
aware that the conductors can raise and lower without warning, depending on the electrical
demand placed on the line.
7. A copy of the condominium agreement and the declaration must be provided to the County
of Elgin (Manager of Planning) prior to final plan approval.
8. If the agency's condition concerns a condition in the condominium agreement, a copy of the
agreement should be sent to them. This will expedite clearance of the final plan.
9. Clearance is required from the following:
Donald Leitch, CAO Clerk
Municipality of Central; Elgin
450 Sunset Drive,
St. Thomas ON N5R 5V1
Delivery Services Officer
Delivery Planning
Canada Post Corporation
955 Highbury Ave.
London, ON N5Y 1A3
Mr. Joe Gordon, Director of Operations
Kettle Creek Conservation Authority
44015 Ferguson Line
St. Thomas, ON N5P 3T3
10. All measurements on condominium final plans must be presented in metric units.
11. The final plan must be submitted digitally in AutoCAD (DWG) and Portable Document
72
Applicant:
Jacklin Farm Phase 3
Date of Decision:
, 2015
Prespa Construction Ltd.
Date of Notice:
, 2015
File No.:
34CD-CE1401
Last Date of Appeal:
, 2015
Township:
Municipality of Central Elgin
Lapsing Date:
, 2018
Subject Lands:
Part Lots 1 and 2, Range 1
South of Edgeware Road
Part of Plan 11 R-8643
Geographic Township of Yarmouth
Municipality of Central Elgin
Format (PDF) with the appropriate citation from the Planning Act used. The AutoCAD
(DWG) file must be consistent with the following standards:
Georeferenced to the NAD83 UTM Zone 17N coordinate system.
All classes of features must be separated into different layers.
Each layer should be given a descriptive name so that the class of feature it contains
is recognizable.
12. The final plan approved by the County of Elgin must include the following paragraph on all
copies (3 mylars and 4 paper) for signature purposes:
"Approval Authority Certificate
Parts & approved and Part exempted under Section
9 of the Condominium Act and Section 51 of the Planning Act, on this day of
20
Manager of Planning"
13. The approval of this draft plan of condominium File No. 34CD-CE1401 will lapse on
pursuant to subsection 51 (32) of the Planning act, as amended. It
is the responsibility of the owner to request an extension of the draft approval if one is
needed. A request for extension should be made at least 60 days before the approval lapses
since no extension can be given after the lapsing date. The request should include the
reasons why an extension is needed and a resolution in support of the extension from the
council of the Municipality.
14. The final plan approved by the County of Elgin must be registered within 30 days or the
County may withdraw its approval under Subsection 51(59) of the Planning Act.
73
0 62.5 125 250 375 500 4.1) cr%r%
Legend
Condo Lots Jacklin Court
Parcels Condo Plan Overlay
Municipality df Central Elgin
Projection: NAD 83 UTM Zone 17. Date: February 18, 2016
DISCLAIMER: This drawing is neither a legally recorded
map nor a survey and is not intended to be used as one.
Elgin ti "Kw °
Up REPORT TO COUNTY COUNCIL
�YG;�¢I"p551 L 15bL fKUYK
FROM: Steve Evans, Manager of Planning
DATE: February 18, 2016
SUBJECT: Review of Environmental Impact Studies (EIS)
INTRODUCTION:
In July 2014 the Manager of Planning brought forward a report to County Council
concerning the need for Environmental Impact Study reviews (a copy of the report is
attached). County Council authorized and directed staff to carry out the following:
1. THAT Elgin County Council Authorize and direct staff to prepare a request
for proposal (Option 1) for the provision of Environmental Impact Study
(EIS) reviews; and,
2. THAT with a view to the longer term, County staff convene a meeting of
Elgin's four conservation authorities to determine interest in developing a
Memorandum of Understanding for provision of EIS study reviews involving
Elgin County and its municipal partners and report back to council.
This report will provide County Council with information about the options that are listed
above and the current status of Council's direction to staff.
BACKGROUND:
Option 1 has been carried out by staff, beginning with a request for Expressions of
Interest (EOI) and subsequently the preparation of an RFP that was issued on January
12, 2016.and closed on January 27, 2016.
The RFP was designed to establish a roster listing of firms that are qualified to undertake
the work. Selection to the roster of the most qualified firms does not guarantee any future
work; however the County would use its best efforts to present work on a rotational basis.
Elgin's four conservation authorities were circulated in the RFP process but did not submit
any proposal(s). Their reasoning for not submitting a proposal was based on a lack of
appropriate in-house expertise required to carry out a defensible EIS peer review. Option
2 will therefore not be pursued as a result of the above information.
While Elgin County has taken the initiative to issue an RFP and establish a roster process
for qualified firms; the cost for peer reviews will be borne by the land owner on whose
property new development is being proposed.
Where development proposals may impose adverse effects on natural heritage features
such as woodlands, wetlands and wildlife habitat an EIS is required. The province through
its Provincial Policy Statement and Natural Heritage Reference Manual places the onus for
75
such environmental protection on upper and lower tier municipalities and requires that new
development shall have no negative impacts on the natural features or their ecological
functions. Placing a condition for an EIS on a development application has become a
general practice for municipalities. Delays in the approval of new developments have been
occurring in Elgin due, in part to the lack of an impartial third party review. Environmental
Impact Studies are becoming more complex as a result of new legislation such as the
Endangered Species Act, the Environmental Assessment Act and the Clean Water Act.
CONCLUSION:
Staff proceeded with an RFP process which resulted in eleven (11) firms submitting
proposals to provide peer review services for a three year term with possible extensions
for two additional years. The submissions were evaluated by an evaluation committee
comprising the Director of Engineering Services, Manager of Planning and Purchasing
Coordinator, on February 16, 2016. Three (3) firms were selected to be placed on the
County's roster as follows:
• North-South Environmental
• Aboud and Associates
• Dougan and Associates
RECOMMENDATIONS:
THAT Elgin County Council authorize and direct staff to advise the three firms of their
selection to the roster through the RFP process; and,
THAT staff use its best efforts to present EIS peer review assignments on a rotational
basis.
All of which is Respectfully Submitted Approved for Submission
Steve Evans Mark G. McDonald
Manager of Planning Chief Administrative Officer
76
REPORT TO COUNTY COUNCIL
FROM: Steve Evans, Manager of Planning
DATE: July 9, 2014
SUBJECT: Review of Environmental Impact Studies (EIS)
This report will provide County Council with information about the need carry out
Environmental Impact Studies (EIS) when new development is being proposed.
Development means the creation of a new lot, a change in land use, or the construction
of buildings and structures, requiring approval under the Planning Act.
Recently the County received a request from the Township of Southwold to investigate
the possibility of a cooperative effort to secure a service agreement with local conservation
authorities or private environmental consultants to provide an appropriate level of review
when an EIS is submitted as part of a Planning Act application
The Township of Southwold has experienced lengthy delays for new development
applications that require an EIS as the Ministry of Natural Resources (MNR) will only
provide input on provincially significant natural heritage and endangered species matters.
Where local or regionally significant features are encountered, the review usually rests
with the local conservation authority (where service agreements are in place) or by a third
party which could be a private environmental consultant.
-j_[432cc] ;Z9lllirl� l
Attached is correspondence from the Township of Southwold, Kettle Creek Conservation
Authority, an example of a scoped environmental impact study by Lynn Valley Consultants
and appendix 1 to the Township of Southwold Official Plan which provides the information
required for an Environmental Impact Study.
As indicated in the attached material, the matter of service agreements with the KCCA has
been ongoing for the past 5 years. The Provincial Policy Statement places a high priority
on Natural Heritage and requires all official plans to include policies that protect the
environment. Where development proposals may impose adverse effects on natural
heritage features such as woodlands, wetlands and wildlife habitat an EIS is required. The
province through its Provincial Policy Statement (PPS) and Natural Heritage Reference
Manual places the onus for such environmental protection on upper and lower tier
municipalities and requires that new development shall have no negative impacts on the
natural features or their ecological functions. This has resulted in the need for
municipalities to place conditions on development proposals requiring Environmental
Impact Studies or ("Scoped Environmental Impact Studies/ Issues Scoping Report") that
will ensure that such development is consistent with the PPS and is in conformity with local
and/or upper tier official plans. Placing a condition for an EIS on a development
156
77
application has become a general practice for municipalities; however the difficulty comes
in the review of the EIS which in some cases may not come under the Ministry of Natural
Resources' mandate and without a service agreement, will not be reviewed by the local
Conservation Authority. There is generally no staff person that is experienced in
environmental matters, such as a biologist, that could review an EIS on behalf the County
or a local municipality. This has therefore resulted in the need to carry out a third party
review (peer review) by an independent private environmental consultant, at additional
cost to the applicant.
As mentioned previously, local Conservation Authorities only provide comments on
matters that are related to their core mandate which includes natural hazards, storm water
management and screening and mitigation review of fish habitat through an agreement
with the Department of Fisheries and Oceans (DFO). The Conservation Authorities'
regulatory authority comes from the Conservation Authorities Act and includes flooding,
erosion, dynamic beach, pollution and conservation of land. In order for the local
Conservation Authorities to provide services beyond their core mandate a service
agreement would be required on a fee for services basis.
It should be noted that currently there is no biologist or other qualified person employed by
local Conservation Authorities serving Elgin County that could provide expert opinion on
an EIS in the event of a challenge before the Ontario Municipal Board. This situation
should be taken into account by the County of Elgin and its partner municipalities before
service agreements are considered.
CONCLUSION:
As a result of the concerns expressed by the Township of Southwold, the County of
Elgin on behalf of its partner municipalities should proceed to investigate options that
may remedy the situation of municipal due diligence in reviewing and approving
Environmental Impact Studies.
The following options are presented for County Council's consideration:
*
Prepare a Request for Proposal to environmental consulting firms and the four local
conservation authorities serving Elgin County to provide reviews and approvals of
Environmental Impact Studies and Issues Scoping Reports on a fee for service or a retainer
basis through agreement with the County and its local municipalities.
ISTOTdow
Enter into a Memorandum of Understanding with Elgin County's Conservation Authorities
in which the County of Elgin, its seven local municipalities and four local conservation
authorities all agree to be parties and in which a fee structure is set that provides the
applicant with known costs at the time a development application is submitted.
157
78
Ia�j,I&I=I►107a0[�7�p
THAT Elgin County Council authorize and direct staff to prepare a request for proposal
(Option 1) for the provision of Environmental Impact Study (EIS) reviews; and,
THAT with a view to the longer term, County staff convene a meeting of Elgin's four
conservation authorities to determine interest in developing a Memorandum of Understanding
for provision of EIS study reviews involving Elgin County and its municipal partners and
report back to Council.
All of which is Respectfully Submitted Approved for Submission
Steve Evans Mark G. McDonald
Manager of Planning Chief Administrative Officer
158
79
,,urrr m/1
N
REPORT TO COUNTY COUNCIL
FROM: Jim Bundschuh, Director of Financial Services
DATE: February 26, 2016
SUBJECT: Council and Outside Boards Remuneration and Expenses
INTRODUCTION:
Each year it is required that reports be filed on remuneration, mileage, and expenses for
Council and Outside Boards. As well, a report on convention expenses must be
published.
DISCUSSION:
Warden and Council remuneration and expenses totaled $228,448 for the 2015 calendar
year and convention expenses were $27,967. Details by member are provided in the
attached documents. Remuneration and expenses paid to persons on Outside Boards
totaled $20,229 for that same time period.
CONCLUSION:
For 2015 the total remuneration and expenses, including conventions, for both Elgin
County Council and Outside Boards was $276,644.
RECOMMENDATIONS:
THAT the Treasurer's Statement of Remuneration and Expenses for County Council for
2015 be received and filed by Council; and,
THAT the Treasurer's Statement for Remuneration and Expenses for Outside Boards for
2015 be received and filed by Council.
All of which is Respectfully Submitted Approved for Submission
Jim Bundschuh Mark G. McDonald
Director of Financial Services Chief Administrative Officer
:N
Treasurer's Statement Of Remuneration and Expenses - for County Council
March 8 Session, 2016
To the Warden and Members of the Elgin County Council,
The following is a statement of the remuneration, mileage, and expenses paid to each
member of the Elgin County Council for the period of January 1, 2015 to December 31, 2015,
along with a history for the prior two years.
REMUNERATION and MILEAGE
COUNCIL, COMMITTEES and OUTSIDE BOARDS
2015
2014
2013
Couckuyt, Jack
0.00
19,023.66
20,968.61
Currie, Gregory
21,003.37
1,786.92
0.00
Ens, Paul (Dec 2014 -Nov 2015 Warden)
53,914.40
23,911.77
20,791.40
Jenkins, Jim
0.00
19,249.88
20,825.06
Jones, Grant
20,809.32
18,447.24
0.00
Marr, David (Dec 2013 -Nov 2014 Warden)
20,945.44
53,821.21
23,289.88
Martyn, Sally
21,421.64
1,773.06
0.00
McIntyre, Jim
0.00
2,099.01
20,385.01
McWilliam, Cameron (Jan -Nov 2013 Warden)
21,863.67
22,022.87
54,854.33
Mennill, Dave
21,551.82
21,073.92
20,688.44
Walters, Bill
0.00
18,702.38
20,223.13
Wiehle, Bernie (Dec 2015 Warden)
25,692.29
21,851.06
21,910.59
Wolfe, Michael
21,245.91
1,793.85
0.00
Total Paid to Warden & Council
228,447.86
225,556.82
223,936.43
By -Law 05-12, By -Law 05-13 and By -Law 05-45.
Respectfully Submitted
Jim Bundschuh
Director of Financial Services
m
Approved for submission.
Mark G. McDonald
Chief Administrative Officer
Treasurer's Statement Of Remuneration and Expenses - for Outside Boards
March 8 Session, 2016
To the Warden and Members of the Elgin County Council,
The following is a statement of the remuneration, mileage, and expenses paid to persons
appointed to Outside Boards for the period January 1, 2015 to December 31, 2015 as
authorized by the following By -Laws -
LAND DIVISION COMMITTEE (By -Law 15-03)
Jenkins, Jim
Lidster, Stanley
Loveland, Kenneth
Mcleod, Lorne
Schaper, Kathleen
Stewart, Brent
Walters, Bill
Warwick, Graham
Total
ST. THOMAS ELGIN GENERAL HOSPITAL
Martyn, Sally
Total
Total of Outside Boards
All of which is Respectfully Submitted
Jim Bundschuh
Director of Financial Services
W
3,584.07
3,583.84
1,103.25
1,082.94
2,344.20
2,842.72
2,486.73
3,201.00
20,228.75
20,228.75
Approved for submission.
Mark G. McDonald
Chief Administrative Officer
TREASURER'S STATEMENT ON CONVENTION EXPENSES
To the Warden and Members of the Elgin County Council,
The following is an itemized statement of the conventions attended and expenses paid to
each Member of Elgin County Council, during the calendar year ending
December 31, 2015
2015 CONVENTIONS
TOTALS $ 17,665.86 $ 10,098.86 $ 202.61 $ 27,967.33
All figures include H.S.T
ROMA/OGRA RURAL ONTARIO MUNICIPAL ASSOCIATION
ONTARIO GOOD ROADS ASSOCIATION
AMO ASSOCIATION OF MUNICIPALITIES
ACRO AMO COUNTIES AND REGIONS
OWMC ONTARIO WEST MUNICIPAL CONFERENCE
Respectfully submitted.
Jim Bundschuh
Director of Financial Services
m
Approved for submission.
Mark G. McDonald
Chief Administrative Officer
1
2
3
TOTAL FOR
COUNCILLOR
ROMA/OGRA
AMO
OWMC
COUNCILLOR
Currie, Greg
1,859.85
0.00
0.00
$
1,859.85
Ens, Paul (Warden)
1,967.68
1,450.55
0.00
$
3,418.23
Jones, Grant
2,010.31
0.00
0.00
$
2,010.31
Marr, David
2,199.17
2,532.76
0.00
$
4,731.93
Martyn, Sally
1,724.77
1,573.12
0.00
$
3,297.89
McWilliam, Cameron
1,719.75
1,973.76
0.00
$
3,693.51
Mennill, Dave
2,175.98
0.00
0.00
$
2,175.98
Wiehle, Bernie
1,832.38
0.00
0.00
$
1,832.38
Wolfe, Mike
2,175.97
2,568.67
202.61
$
4,947.25
TOTALS $ 17,665.86 $ 10,098.86 $ 202.61 $ 27,967.33
All figures include H.S.T
ROMA/OGRA RURAL ONTARIO MUNICIPAL ASSOCIATION
ONTARIO GOOD ROADS ASSOCIATION
AMO ASSOCIATION OF MUNICIPALITIES
ACRO AMO COUNTIES AND REGIONS
OWMC ONTARIO WEST MUNICIPAL CONFERENCE
Respectfully submitted.
Jim Bundschuh
Director of Financial Services
m
Approved for submission.
Mark G. McDonald
Chief Administrative Officer
2015 CONVENTION EXPENSES
COUNCILLOR
Currie, Greg
1A
ROMA/OGRA
Registration
& Mileage
564.77
1B
ROMA/OGRA
Per Diem
Expenses
1,295.08
2A
AMO
Registration
& Mileage
0.00
2B
AMO
Per Diem
Expenses
0.00
3A
OWMC
Registration
& Mileage
0.00
3B
OWMC
Per Diem
Expenses
0.00
TOTAL
CONVENTIONS
TO
DEC. 31, 2015
1,859.85
COUNCILLORS'
UNUSED FROM
$4,000 MAXIMUM
(PER DIEM
& TRAVEL)
$4,000-013+213+313)
2,704.92
WARDEN'S
UNUSED FROM
$11,000 MAXIMUM
$11,000-(113+213+313)
n/a
Ens, Paul Warden
757.51
1,210.17
691.97
758.58
0.00
0.00
3,418.23
n/a
9,031.25
Jones, Grant
564.77
1,445.54
0.00
0.00
0.00
0.00
2,010.31
2,554.46
n/a
Marr, David
757.51
1,441.66
904.82
1,627.94
0.00
0.00
4,731.93
930.40
n/a
Ma n, Sally
564.77
1,160.00
691.97
881.15
0.00
0.00
3,297.89
1,958.85
n/a
McWilliam, Cameron
757.51
962.24
904.82
1,068.94
0.00
0.00
3,693.51
1,968.82
n/a
Mennill, Dave
757.51
1,418.47
0.00
0.00
0.00
0.00
2,175.98
2,581.53
n/a
Wiehle, Bernie
564.76
1,267.62
0.00
0.00
0.00
0.00
1,832.38
2,732.38
n/a
Wolfe, Mike
757.50
1,418.47
904.82
1,663.85
202.61
0.00
4,947.25
917.68
n/a
TOTALS
$6,046.61
$11,619.25
$4,098.40
$6,000.46
$202.61
$0.00
$27,967.33
$16,349.04
$9,031.25
m/1
N
REPORT TO COUNTY COUNCIL
FROM: Jim Bundschuh, Director of Financial Services
DATE: February 18, 2016
SUBJECT: 2015 Full Year Financial Performance
INTRODUCTION:
Preliminary financials as attached for 2015 show revenue for the year of $64.1 million
and expenses of $60.6 million for a net income of $3.5 million. In comparison to the
2015 budget that had planned for net income of $2.3 million, this provides favourable
performance of $1.2 million. This favourable performance will be applied to the 2015
budget providing an offset to tax increases of 0.4%.
DISCUSSION:
The performance of $1.2 million can explained by three major items, Payments -In -Lieu
(PIL) taxes/tax write-offs, legal settlements/costs and Worker's Compensation (WSIB)
costs as can be seen in the chart below:
Explanation of performance $mils
Payments -In -Lieu (PIL)
$0.4
Tax Write -Offs
0.1
Legal Settlements and Costs
0.4
Worker's Compensation (WSIB)
0.3
Fees (Moving Permits & Planning)
0.2
Homes Performance (1 % of expenditures)
0.2
Miscellaneous
0.2
Admin Building Maintenance
0.1
Social Services
(0.2)
Project Timing
(0.5)
Total 2015 preliminary operating performance to budget $1.2
The PIL performance is comprised of the new PIL for the new psychiatric hospital of just
under $0.3 million and the anticipated reduction in the Greenlane PIL of $0.1 million not
materializing (although this is still a real possibility for the future). Tax write-offs
performance of less than $0.1 million represents 0.3% of total taxes. Legal settlements
and costs were better than expected, however, a variation from budget is not surprising
given the difficulty in accurately predicting in advance the outcome of such court cases.
WSIB is a preliminary number which could change significantly once the final settlement
bill for the year is received in May. A single WSIB claim, which is based on the WSIB's
assessment of life -time costs, could wipe out the entire performance for this line item.
The remaining $0.7 million of favourable items are all minor in nature and only represent
1 % expenditures.
99
The two items of negative performance shown on the previous page are social services
and project timing. The City's social services department provides this service on
behalf of both the City and the County. The computer software that the City uses for
this service is provided by the province and has been experiencing technical difficulties
for some time now. The 2015 negative performance might be a reflection of the cost
tracking issues that the City has had to content with for the last couple of years.
Regardless, these costs would have been even higher if County Council had not
negotiated the new shared service contract with the City which saved the County $0.3
million in cost in 2015. The project timing line is primarily due to the Dexter Line funding
not being received in its entirety in 2015. This is not a true performance issue as the
money will be received in 2016.
RECOMMENDATION:
THAT the $1.2 million of preliminary 2015 operating year-end budget performance be
applied to the 2016 budget to offset tax increases by 0.4%.
All of which is Respectfully Submitted Approved for Submission
Jim Bundschuh Mark G. McDonald
Director of Financial Services Chief Administrative Officer
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
County of Elgin
Income Statement
As of December 31, 2015
TAXES
INTEREST CHARGES & INCOME
SOCIAL SERVICES - ST. THOMAS
HEALTH UNIT
GRANTS
RENTAL INCOME
PROPERTY ASSESSMENT
ONTARIO MUNICIPAL PARTNERSHIP FL
PROJECTS
Total Corporate
WARDEN AND COUNCIL
ADMINISTRATIVE SERVICES
FINANCIAL SERVICES
HUMAN RESOURCES
ADMINISTRATION BUILDING
CORPORATE SERVICES
ENGINEERING SERVICES
HOMES FOR SENIORS SERVICES
MUSEUM/ARCHIVES
LIBRARY SERVICES
INFORMATION TECHNOLOGIES
PROVINCIAL OFFENSES
COLLECTIONS - POA
AMBULANCE & EMERGENCY SERVICES
ECONOMIC DEVELOPMENT & TOURISM
Total Departmental
Total
87
H:\16ManagementReports\2015YE 19/02/2016 1:31 PM
YTD
Actual
Perform.
Revenue
Expenses
Net
Net
Total
(31,126,231)
468,292
(30,657,939)
445,933
(66,801)
-
(66,801)
(33,199)
-
2,787,320
2,787,320
(194,920)
-
930,223
930,223
16,081
-
316,339
316,339
7,017
(239,772)
136,212
(103,560)
26,290
-
726,009
726,009
(0)
(1,204,300)
-
(1,204,300)
-
(1,200,000)
360,608
(839,392)
718,689
(33,837,103)
5,725,003
(28,112,100)
985,889
(3,168)
322,214
319,046
51,460
(22,742)
428,106
405,364
18,034
-
574,523
574,523
(300)
(41,551)
534,970
493,419
77,525
(385,398)
795,372
409,974
72,170
(2,112)
592,766
590,654
249,030
(3,436,016)
13,198,458
9,762,441
(750,735)
(17,194,193)
21,959,535
4,765,342
197,664
(61,291)
437,229
375,938
35,429
(205,961)
2,687,378
2,481,417
(10,320)
(50,446)
842,061
791,615
81,223
(1,398,954)
1,331,154
(67,800)
(38)
(493,049)
476,672
(16,378)
(325)
(6,830,779)
9,543,419
2,712,640
45,790
(166,389)
1,147,618
981,229
133,012
(30,292,050)
54,871,475
24,579,425
199,619
(64,129,153)
60,596,478
(3,532,675)
1,185,508
87
H:\16ManagementReports\2015YE 19/02/2016 1:31 PM
.. .. . . . .. . . . . .. . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . .. .
The Town of Northeastern Manit0l.11in andthe Islands with a resolution seekiin�g supportfor
the Province of Ontario to increase funding to Long -Term Care Facilities,
2, Stephen M. A. Huycke, Town Clerk, Town of Aurora with a resolution seeking support for
j
the Government of Ontario to (limit the jurisdiction of the Ontario Municipal Board.
3. Louis Antonakos, Mayor, The Gorporatbin o,f the Town of Carleton Mace with, a resolution
seeking Support for the Province ofntario, to, dis,continUethe Use of''the current
infrastructure funding evaluation criteria, and instead distribute ,all future infrastructure,
grants to all municipalities utilizing a fair and equitable formula.
4.
flans Arthurs, Clerk,, Township ofCavan Monaghan, requesting Municipal Councils send
the AMO Senior Advisor any input or concerns re'. 'The Ministry of Health's Ontario's
Consultation on Phmary, Horne, and Community Health Care document.
5, Tammy low s, Deputy Clerk, The Corporation of the Town, of Arnherstburg requesting
support of the'Town'ship of Wainfleet's resolution requesting the Ontario Government to
cancels RFP for, added wind power generation,
6, Brian Weaver, President of The Royal Canadian Legion Ontario Command inviting Elgin
County to support the Royal Canadian Lo pen with a Vete,raiis,SupporUR.e,membi,ance
Advertisement in the "Military Service Recognition Book".
M
V1 0 R 7 2 Z7 E RN' I PJIINVD�Mv 1,17Z ' ' ' Z''.
elml t Z51 1VT25"
mur'l�dpal 0[fice
14 Water Street East
F0 Box 608
Little Curient, ON
POP I MY
Resoll'ution, No. 3A-02-15
Moved, by: M. Erskine
Seconded by. D. Orr
Resolved that the Counoil of the Corporation oftate 'rown, of Northeaqterfl Manitoulin and, the Islands
supporlsthe fbllowing re'soluLioll k-11-WRI'ded 11'0111 the Ma'llitOL11ill Centwinial Manor and forward a copy �of
this, wsolution on to Minister of lleakh, Dr. Efis 1-k�sjtjjjs, MPP Michael Manths, other municipalities,
First Nations and UCCMM forsupport,
Whm-eas Nodiagrequests from memboramnioipahties was frozen from 2010-2011 rosulting ill a Vero
growflibudget;
And, Whereas funding increases froin the'Miniory of Heafth and 1,oug'Ferin Case has been increased but
mot kept pace with inormses, in WAS to Long 1'erm Care Faoll Ries including staffsalaries and benefits;
And'Wbereas Loug"Term facifities, are one ol"I'tine n-iost important aspects of eldercan., in the Province's
cure so kerne;
And Whercas Carjlital remmval funding needs to be: provided toensure faeffitY standaAs a"e, "Miritained;
And Whereas additional fUtlrding k required by the 1,11"C"s to meet hicreased, costs for, Bell avioral Services
Ontario) (1,1$0) to better rnanage dementia and uiental health care;
And Whereas funding hits not been provided to provide Afternate, Care for cornp1lex licalth conditions
requiring specialized, staff and equipment such as IV therapy our tube feeding especialty in smaller
fiao ifities;
And Wliereas attuwting ard inaijitaining adequate staffrequires recognitiOn oir-,the Partnerships that exist
between the 1,71"C's andthe kooldi sector;
And Whereng fuldruJiSiflg Calnpaigns have not triet the needs of the Manitoulin Maj)or ill its
efForts to inahrtain, superior care for iu residents;
Bv it resolved that the Board request itsrliember nnunicipa1i ties support a request to the Ptovince to
increase funding to Long Term Care facilities: in keepingwith the foregoing
And Further that this reqUCSt bC forwarded to the Manitoulin Muni6pat Association I whatever acti(m
dicy dew, l necessary, Carried
Telephone (705) 368-3600 Fax (705) 368-2245
0
.Yvai 4V e;,90d, ConvimX)"
February 2, 2016
The, Honourable Kathleen Wynne, Premier of Ontario
Legislative Building, QUeen's Park
Toronto, ON M7A, 1AI
Dear Premier:
0 0
0
1711
-M 1& 151 ilillirmlis
Legal & Legistative Services
Stephen M.A, Huycka
905-726-4771
shuyckeQ:-viijra,ra.Ca
Town of Aurora
100 john West Way" Box 1000
ALi roria, ON ILMS 3J1
Please be, advised that this matter was heard by C101.111161 at it COUncil meeting held on
January 26, 2016, and in this regard Courn adopted the foll,owing resolutiow
Imm", "Tiv,
WHEREAS the Town:s Off licial Plan is Ultimately approved bythe; Provinc:5
and i
WHEREAS it is also within; the legislative purview of Mun, icipal Council to
deny Official P'lan amendments or Zoning By-law changes thilat do not better
the community or do not fit within the vision of the Town of Aurora Official
Plain; and
WHEREAS planning decisions may be appealed to the Ontario Municipal
Board ("OMB"), an unielected, appointed body that is not accountable to the
residents of Atilrora,and!
WHEREAS appeals, of OMB decisions are limited to questions of law, not the
findings of facts in a case, and
WHEREAS all declsions,�save planning decisions—made by Muni
Council are similarly only subject 'to appeal by, judicial revilew and such
appeals are limited to q�uestions of law;
a
The F-ionourable; Kathleen Wynne, Premier of Ontario
Re:� Town of Aurora Council Resolution of'January 26, 2016
February 2, 2016
Page 2 of 2
NOW THEREFORE BE IT HEREBY RESOLVED THAT Aurora Town Council
requests the, Government of Ontario to limit the jurisdiction of the OMB to
questions of law or process, and
0
BE IT FURTHER RESOLVED THAT that the Government of Ontario be
requested to require the OMB to uphold any planning cliecisions of Municipal
Councils unless they are contrary to the processes and rules, set out in
legislation; and
BE IT FURTHER RESOLVED THAT a copy iof this Motion be sent to 'The
Honourable Kathleen Wynne, Premier of Ontario, The Honourable Ted
McMeekin, Minister of Municipal Affairs and Housing, Mr. Pa,trick. l3rown,
Leader of the, Progressive Conservative Party, Ms. Andrea Horwath, Leader,
of the Niew Democratic Party, anid all Members P: Parliament
(MPPs) in'the Province of Ontario-, and
BE ,w RESOLVED THAT a copy of this Motion be sent to the
Assoclationof Municipalities of Ontario, (AMO) and. all Ontario municipalities
for, their cons ideration.
ESMEEEM=
Yours trul
Stelpho'n A
Town Glerk
Copy: The Honourable Ted McMeekin, Minister Of MUnicipat Affairs and Housing
Mr. Patrick Brown, Leader of'file Progressive Conservative Party
Ms. Andrea Horwath, ILeader of the New Dernocratic Party
All Members of Provincial Pali amen't in Ontario
Association of MunidpaNies of Ontario (AMC)
All Ontario Municipalities
91
orporation o - t 11 e T(-,)wn,, ol Cadeton P I ac,e,
175 Bvidgt, treet, C;',iileton Pbc,% (,')N K7C 'ZV8 Pbortv: (613) 257-6200 fi:'M (613) 257-81,70
February 10"I", 2916
Hon. Jeff t_ ,1
Minister of Agriculture, Food and dural Affairs
11 th Roor
77 Grenvihe Street
Toronto, ON
M 7 1 B3
We were very disappointed with the rejection of our two recent applicabons for
infrastructure funding and, as you caosee from the attached mollorr, our Council is
asking thatuse of the current scoring indicators bediscontinued.
Municipalities that have significant debt and few reserves have not planned to rnaintan
their infrastructure. Awarding a high s,noire to a municipality with a low net financial
asset per household just encourages confinued poor planning,
I
Also, we note that the scoring indicators for a munidpality are not likely to, change
anytirne soon meaning that the same munJcipalifieswill continue to $core well and
qualify repeatedly for funding.
By copy of this letter, we ask other municiPalities and groups to support our req�uest that
,all future, infrastructure funding be, distributed to all municipalifies utilizing an fair and
equitable formula.
Yours truly
Louis Antanakos, Mayor
613-257-6206
l nntqu°nal!o AsyL _i1pi
g_flqq.qa
meet me Do the M&Tksiprd 92
V'- 0 w 1 , 4, C-To%z
—.0 H PC LT'(L-hel—
TOWN OF CARLETON PLACE
127 Ith COUNCIL
Motion No. 5:127 -�2,5
Communication 127026
Moved Oy
WHEREAS the Pro vint,,O,of Ontario recently scored applications for two major
infra strUCtura programs,, the Small Communities Fund (SCF) and the Ontario
Community Infrastructure Fund (10CIF) acrd ranked municipalities based on their
economic conditions and fiscal situations;
Nor WHEREAS some of the indicators ius,ed to snore municipalities actually Ipenalize a
municipality that has, planned for future infrastructure rieeds, by establishing financial
reserves�
ANU WHEREAS municipalities have little ability to alter their circumstances and
improve their score or ranking,
NOW'THEREFORE BE IT RESOLVED that the Toni of Carleton Place hereby calls
upon Minister Jeff Leal to discontinue the use of the current evaluation criteria that
penalize -s municipalities that plan to maintaln their infrastructure and instead distribute
all future infrastructure grants to all municipalities utilizing a fair and equitable formula.
h
Garried Februa . St 2016
. . ..........
11 1, 11 R.FALI 11 M I
93
T () V0 N 5 H P Q F
CAVAN MONAG, HAN
Have it aG. flight here,
9MMEMUMM
Re: On,tarlols Consultation on, Primary, Home, and Community
Health C�aro
Pleasefind attached the resolution approved at the Township of
Cavan Monaghan Re�gular Clouncil meeting held February 1, 2016'wjt�
respett to Ontario's Consultation on Pirimary, Home, and Community
Health Care.
Cavan Mionaghan Council has directed staff to send this reSOIUdon
requesting your comments the forwarded directly to Michael Jacek,
AMO Senior Advisor with a copy to our Council,
Should you have any questions oir concerns regarding this matter,
please do, not l'iesitate to contact mie,
Sincerely,
Elam, Arthurs
Clerk
En,
MI
988 Cuwity�Aaad 10
M H Ib rou k, ON LOA I GO
www.cavarr"onagbafl.nOt
hare, ?05,932-2929
f &X, 705 -S32 -345B
Whereas the Ministry of Health's consultation process solicits in, Put frown
Ontarians, on the Patients First document; and
Whereas municipalities vyfli be effected by the decisions related to Patients
First; and
Whereas Michael'Jacek, Senior Advisor a,tAMQ� has requested that we
inforrn hirn Of our input;
Be it resolved that COUncill directs Staff to draft a ietter tio Mr, Jacek asking
to be kept informed of this situation and expressing concerns, such as:
1. The questions accompanying the document allow no, comment as to
our experiences, with the LKNs up tu the, current date. If Councillors
have been hearing concerns from our residents, thoseproblerns
should be addressed prior to giving further responsffiflifies to the
LHINs. We have certainly heard complaints regarding lack of long
term care spaces.
2. The Province has only recently received the 2015 Auditoir General's
Report, which included comments regarding LKIN's. A, nurnber of
prioblems,,vvere identified as, well as recornmenclations to address, the
problems. Until the problerns are resolved, it seems Lrinwnse to add
further responsibilities to the n*,
3. One of the 1SS1LJeS raised iry the Auciftor General's Report, had to do
with a problern similar to a problem experienced by Councillors who
serve on Boards of Health,
4.5.2 Ministry Finalizes, Annual Funding Late in the Year
,and Health Service Providers Receive Funing 'Late 'from
LHI,Ns
Health service providers need to know 111W much funding is
av0aHe to therm in order to effecfiveCy plan health services
for the year and ensure they do not run deficits. However,
LH I Ns do not confirm their final funding until well into the
fiscal year.
With the exception of funding for reforms of hospitals and
GCACs, health service providers 'are gene4ly fundd
ed base
on the ainount they received the year before. But snnual
funding Is subject to changes dependmg on the Ministry's
and LHIII's funding decisions, during the year. In the! two,
years llea6nq up to March 31, 20115„ the Unistry finalized
funding to the four U+Ns we 'visited well into the fiscalyear.
These delays resulted In these LHINs net informing the
health service providers about their funding decisions until
six months before the fiscal year end that first year and three
months before the fiscal year end the second year. At all four
LHINs we visited, health service providers were notifIed of
funding changes, as late as the last month of the fiscal year
95
in the year, ending March 31, 2015, These delays made it
difficult for health service providers to provide, the intended
services for the period, and to rneettheir service volume
target, As a result, some service providers had to return the
money to the LHINs, The LHIINs, in turn, needed to
reallocate the surpluses, to other providers, and returned the
residual amount to the W6stry, defeating the purpose sof
providing fundingto those health service providers nn the fiirst
piace
RECOMMEN�DATiON 17
To enure health, service providers can properly plan to meet
patient -care needs, the Ministry of Heaith and Long -Term
Care, in conjunction with, the Local Health integraflon
Networks, should finalize the annual funding each health
servicer provider WH receive before the fiscal year begins or
as early iin the current fiscal year as possVe®
Those of us who have experience with this late funding, know R leads
to uncertainty as, to whether programs wild be approved, to be
completed within the ourrent, year, until it r -nay be too, late. It, must he
demonstrated how Erecting the Health Unlit budgeting processes
through one rnore process could improve service de4very. The
system, of having Health Units deal directly with the Province has
been, straight forward though slow until now,
4. Before downloading responsibility for Plrimary Care to the Ll-fiNls, the
Provi rice should ciemonstrate how this would, improve upon the
current system.
5. The PrWrice shouid provide evidence of a cost, benefit analysis of
the first transfer of res ponsi b I liti es to, LH I N s, and the c u r re nt
proposed transfer of responsibiRies. Proposed changes should not
happen until such an analysis is completed, peer reviewed and it
predicts, improved efficiency of services and costs.
6. If the Province does not cornplete such an analysis, AMO should
investigate the cost Of such 211 analysis and niake munilolpaHfies
aware of what it would cost on a per person basis for, municl'paiities to
fund the study,
7. Since the inception of the l-HiNs, sorne irnprovements have been
made in shortening some hospital wait llsts,.. In, our County, increased
home care has not rnade up for lack of long term care for, those who
cannot stay at home, Long travel distances in rural areas, make, home
care less efficient than in areas where drive times are short between
hornes. The changes have not been successful in dealing vMh
pressures and costs, related tofunding formulas in Long term care,
M
'17fic (Cor,poral-ion of'Uie
March 2, 2016
The Honourable Kathleen 0. Wynne,
Premier of Ontario
Queen's Park, Rm. 281
Main Legislative Building
Toronto, ON M7A 1A1
VIA EMAIL
Please be advised that the Coundl for the Town of ArnherstbUrg, at its meeting held an February 22,
20,1 6, passed the following rnotlon:�
Resolution # 20,160,222-77 - That Council DIRECT Administration to send a letter irr supportof the,
Township, of Wainfleet's resolution regarding the Request for Ontario to Cancel RFP for Added Wind
Power Generatiou and copy all other Ontario Municipalities.
Regards,
Tarnmy Fowkes
Deputy Clerk
cc: Hon,011.irable Bob Chiarelli, Minister oaf Enemy'
Patrick Brown, Leader of the Ontaho Progressive Conservatlive Party
Andrea Horvath, leader of the Ontario NDP
Tracey Ramsey, NDP, IMP for Essex
Ontario Municipalities
Encl.: Township of Wainfieet — ResolUtion Requesting that Ontario Cancel RFP foir Added Winc.,
Power Generation,
2"? , 5',ANUAVACA � ST, SOUTIL 2A5,
Phone, (519) '736-0012 Fviv f59)'T'�',()-5'403 'FT(5
97
I I 7, q, ,
Ddu PA
Township of Wainfleet
Wall*' "fijk)1:11 at ,, ooulV, !",I a,,l
February &1", 2010
Honourable Kathleen, Wynne
Premier a n d M i 6 ste r of'Ag ricu Itu re and Food
111 Wellesley Street, West Room 281
Toronto ON M7A IM
MiNTMEGIMMMMEM111411 � 1: 119MEGE
Dear Premier Wynne,
VIA EMAIL
Please be advised that the Council for the Township of Wainfleet, at its meeting held on January 20�11,
2016, passed the follloWng resolution:
WHEREAS the Independent Electricai System Operator, under, Ministerial Directive, issued an
RFP for additional renewabie energy generation including 300 MW of wind generation and Is
considering issuing further RFPs for 201 „
AND WHEREAS the, December 20,15 Auditor Generals report confirmed that Ontario is
generating surplus electricity with, capacity increasing by 19% in the last 8 years while demand
felll by 7.5% in, the carne period. Additional capacity is not required at this, time-,
AND 'WHEREAS the Auditor Generali also reported that the exisfing Feed In Tariff (FiT)
contracts mean that Ontario power consiarners will pay a premium of $9.2 Million for renewable
power with wind power pricing that is double the p6ces paid in other judsidicfions;
AND WHEREAS the Ontario Chamber of Commerce reports that the escalating price of
electricity is underniWng their members' capacity to grow, hire new w,orkers, and attract
investment, and that Ontario's electricity costs, are among the highest in North America, making
the province uncompetitive for business, growth;
AND WHEREAS adding wind tontaria's grid drives CO2 emissions higher. The Ontario
Society of Professional Engineers estimated that wind with natural ,as backup produces base-
load electricity at about 2010, grarns of CO2 eirnissions&Wh compared with the current systern
,average level of 40 grams C`02 ernissions*M
AND WHEREAS Nature Canada reports that, whid power facilities have a substantial negative
impact on endangered species including migrating bats and birds as wel] as destroying habitat
for species at risk;
AND WHEREAS wind power is an intermittent source of electricity generation meaning that it
cannot be used to replace dependable generating capacity without natural gas as a back-up,,
31940 Highway #3 - P, , Box 40 -Wainfleet, ON,- I OS: IVC
PHONE 905.899.3463 - FAX, 905.899.2340 - wwwwainifleet,ca
M
Resolution Requesting that Ontario Cancel RFP forAddled Wind Power Generation
20,160203
Page 2
NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of Wainflegit
requests'.
1. That the Province of Ontario exercise, its rights in Section 4,13 (1 2) of the current LRP I
RFP'to'cancel the process at any stage and for any reason' and not iSSUe, any inew wi I nd
generation contracts -
Z That the Province o, Ontario hold off any further renewable procurement process until
the capacity is actually required and focus on, sources, that will) actually reduce carbon
emissions"
& That the 1 O review the outstanding FIT contracts that have not achieved "Commercial
Operation', and vigorously enforce, the terms of the FIT contract with, a view to
elirninabng further expensive wind generation capacity being added to the grid.
Council has, requested that a copy of this resolution be forwarded, to 01444 muni6palities in Ontario for
their endorsement and support, as weld as to local MPP"s, the Progressive Conservative Party of
Cntario and the Ontario HIDER
On behalf of Council, thank you for your consideration of this request,
Sincerely',
h t h
i,ng Clerk
co; Honourable Bob Chiarelli, Minister of Energy
Patrlr* Brown,, Leader of the, Ontario Proress,ive Conservative Party
Andrea H,orwath, Leader of the Ontario NDP
Tim Hudak,, If PP Magara West — Glanbrook,
CIndy Porster, MPP Welland
Ontario IMunicipahfies
31940 Highway #3 - P,O. Box 40, - Wainfleet, ON - LOS, IVO
PHONE 9ala, 899.34,83, - FAX 905,899.2340 . %MyWWr,VVaij-uf1leet.CCI
99
MMMER��
11
Ontario Command
D mr S1, i r/Aml ant:
Tharik you for yotir h)-tercst ki 'Fhe Royal Canadian Leg' ion Ontario C'mnmand, repr's
esenting Ontario
Veterans. Please accept this written reques( f',,"or your support, as per our rQ,cent telepholle, COTIVOI'Safimt
Royal Crona('11,01) Legials Oma rio CO I'll mand is very prokid to bo prioting 20,000, eopies (ifourthird
al"IM1,111 "Military Service 11ecognition Book", scheduled 1:1 br release by September 2016. This, book, will
assist us iii idenfit�h,ig arid 1VCO,g11iZ'i118 Mally Of OLIV Veter<aris withlri the Pro,vince of Oritado and to serve as
as remitider f.Z)r gpioritions 10 C,01110, Wfifle Ot thC SWIV, tiliio, sssist tis hi otir job, as the "Kcepers of
Remetnbrance",
We would like to have your organiZatiOrlS SUPIlOrt I'OV this lZemenibrance ppr(wjcct by sponsoring ari
adverdscaieril space i�i our "Military Service Recoguittomi Book." Procceds ra�sed firom thk �mpartanl:
proJectwill cover thc cost of'printing arid distrNiting t1liS Ullicluc pubficatiom AddiOonal procecds received
through this, prograrn will assist aad support rnimy important Lcgioui initiatives that iri turn will assist our
over 400 brandies to rwi'laill, a vinble: parwer 41 dMil" COMIDMIkieS. TIle L,egkMl iS IWOgIli Ze(l OS' Collada's,
largest Vetemir. Orgimizatiott and we are an integral part of the cotntnui�iiifies we serve., This pro.icct crisurcs
Claw .1 ingthe,
he Legiori'�,
s cmitbmed success, i�i provid I sevel-y Worthwhile services.
Please faxl eticlosed as rate stweet for yotu- review, WtlateVff YOU are able to contribute to this worthwIffle
etideavor wotild be greatly appreciated. F'or ilurther inforriatioti pal ruse contact Otitario Commaild
Cainp,xigii Offloe kdl free at 1-855-584-113,74,
Thank you for you.r conskleratiou aitd/orsull)port.
Sincerely,
79i �
Brian Weaver
Presidetil
100
..........
MMMEEM=
Pill 1111 11111
Ontario Command
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......................
1. Hon. Jeff Leal, Minister of Agriculture, Food end Rural Affairs with information on the
Premiler's Award for Agri -Food Innovation Excellence Application Plirocess,. Deadline is
April 15, 2016.
2, Cynthia St, John, Executive Director, Elgin St, Thomas Public Health with resolution
approving the return of the County's % 20,1 5, budget payrnent.
3., St, Thomas Time Journal article titl[ied "Emergency Workers Overcome 'Huge Challenge'
In Line of Duty"' dated February 18, 2016.
4, Ryan DeSutter, Senior Engineering Technoiogist & Drainage Superintendent, Municipality
of Contrail Elgin re. Appointment of Engineer — Dexter Line Municipal Drain, OLIffetS,,
5. Ken Loveland,, CAO/Clerk, Township of Soath wold, with Notice of Study Completion
Talbotville WWTP Class EA.
6, MaUreen, Vandenberghe, IC Communications & Development Coordinator announcing
Multi - Service Gantro Community Champions Week 2016,
T Ernafl from OP P News Portal announcling (Elgiiin County) Ontario Provincial Police Varsity
Athlete Symposium -
102
Ministry of Agriclutture,
Food and Rural Affairs
Office of the Minister
77 Grenville Street, 11"' Floor
Toronto, Ontario 107A 1B3
To]: 416-326- 307'4
Fax:, 416-326-3G83
February,2, 2016
Dear Mayor-,
Ministhre de J'Agricufture, de
1"Alffnentation et des Aftres ruirWes
Bureau du ministre
77, aje Greirole, I I' Oage
Tormto (Critario) M7A IB3
4,PP
TM,- 416-322-3074 3aw
Cla 0 5 201,15
I am pleased to share news with, YOU re0ar6ng the 2016 Premier's Award for Agri -Food
Innovation Excellence program. I encourage ycu,to share this information throughout your
municipality,
The Premier's Award for Agri-Pood Innovation Exceflence program was created to recognize, and
foster the spirit of innovation that thrives in Ontario's aghcultural sector', It encourages the
development of rural oornrn�mities, farms, agd-food processors, and agri-food organilzatibris by
Adding value to exWlng products, creating iotas and driving econornic growth.
Each year the program recognizes up to 4.5 award winning, innovations across the province and
awards them with $5,000 each, In addition, there is a Premer'sAward valued at $75,000, a
Minister's A,card valued at $50,000, and three Leaders in Innovation award's valued at $25,000
each. Ail award recipients, receive a 1plaque and gate signi, and they can also use the Premier's
Award program wordmark,
Prix lar producers, processors and agrkfood organizations are invited to submit: applications
between February 12, 2,016, and Aprill 15„ 20,16, Details on eligibility, innovation categories,
assessment criteria, and the application and selection process can be found in the enclosed 2016
Program G,Odebook and Application Fon-n or at wwvv.oii,tario.calagrifoodiiinova,tiol'i,,
I ask that YOU encourage outstanding agriculture and agri4bod innovator's throughout your
mun[cipahty to apply. The deadline to submit applications is 5, p.m. on April 15, 2016. Should
you require additional information please contact ,the Agricultural Information Contact Centre at
1-B77-424-1300 or email) ag.itifo.omafra@cii�tario.,ca.
I have also enclosed a copy of last year's pro rani brochure which highlights 2,015 Premier's
Award fbrAgri-Food hinovat[on Exceilence recipients.
_/2
Mlnistry Headquarters'. I Stme Road West, GUelph, OntarioN,IG 4Y2
8 ureou Pdm,-iPW dui 111niMevo; 1 Stune Road Wast, Guelph (Ontario) N1 G 4Y2
103
I look forward to Ilearning about agirl-food innovations ill YOUr miunic]pall' ty,
S,incerely,
Jeff' Lea I
Minister of Agriculture, Food and Rural Affairs
Good"rhings Grow in Ojjtajr'�n
'A bonive tarre, bons produils
104
PREM I ER'S AWARD FOR
AGRI-FOO D lNNOVATION EXCELLENCE
No awe
CHECKLIST
FOR COMPLETING YOUR PREMIER'S AWARD APPLICAT
1. Eligibility Criteria
* Dd you review the e4g6lity criteria in the Program Guidebook and Appllication Fornn? Are you eligible to
apply?
* Did you comple'le the eligib0[ty, chart or) the appkationforn"i? (Part C)
* P6rnary Producer/Farrner - Did you include your, FarmU84)OHegistrai0n (FBIR) number or alternatve
dociumient? (see detafls in the Program Guidebook and Applicartion Form)
TIP., A pritn7ary producet/farmer is defined as efLqible to obtain an Onla,rio Farin Buso'00,$$ Rvy[151frahun number,
which requires at least $7,,000 in rocs farm incorno, Foy` more information conract/igricorp @I 4U6-3,27-3678'
(Manday to Friday, 7 a. rn. to 5 p. tn.).
0 P rocessor —Did you provide your business req striafi(),L) / incorporation irrwnber?
El Agri -Food Orgaorzallon — Did you provide your oryamzakri's mission staterrent, purpose and objectives? Did
you include a Current hst of, your Board of Mroctors?
El Did you provide a surnma ry of your innovation? (11D w rd maXim Ulm)
El Did you provide answers to all of the appkation questions"? If You require asgi8tailce wilh ymxapplicadon,
please contact your nearest OMAFAA office, or call tolls free at 1,,,877-42 4-1300.
0 Did you certify your compHance with the Terrns and Gonclit�ons of Parlicipalion, Compliance with Legislation
and RegUlafiOnS and OMAF'RA Family pies atiotiship disclosure by signing your application, or following the
electronic subi*ssion process (Part Q1,
TIP., his recommended that you apswer each question with nomore than 500 words per re.sponse. Provide
qvanfit alive in,formatibn w)7e(e appropriate fie. # acres, # of products, employees, fkianciai benefits, etc j.
TIP: h is recorrimended'you afign your answers, with the assessnient criteria fisted in Me prograrr goidebook
(uniqueness and oorahly, development, operationa/ benefits, adoptionandlor cornmercializa (ion, broader
use, irnpa cit or, berietits) .
EJ Did you include photos of YOU1 rnnovalion?
TM: Appkants are strongly etacouraged to rnclude five orsix phoros (300 DP)'— dots per irich) of their
innavafion subtr0ted on CD or v,ia erriM ter .-,onhu
. Y ............
Photo exarnplesinclude; the innovation, innovation partners, tamify, farm signs, fwyn aqu)"f)rnenl, e1c..
TIP: 0 the r s uppoding information may inc0de, but is not 077ite d to the foffo wing:
• testirnorliaMetters of support
• markefing plan arid resolurces
It you have arty quiestions or require aft-10al support in completing your applicaUun, cantacl your nearest 0MAFRA,
office orcafl totHroe at 1-877-424-130G.
-877..424 1.11GK)
105
February 2., 20,16
Mr. Mark McDonald, Chief'Administrative Officer
Jim Bundschuh, Director, Fin ancialServices
County of Elgin
450 Sunis,et Drive
St, Thoms, ON
N5R 5V1
60M. 3W.R.W.WoM
FED 1 01, 43
The Board of Heafth at its January 13, 2016 Board meetring, approvedthe return
of t h e C o u nty`s 3 % payment for th15 budget with the fol 11 owl n 9 r Iution:,
&j =d, r3lom im I ME
"That the Board of Heafth approve the return of the 3% increase to
the 2D15 budget to the County of Elgin".
A cheque will be forthooming one the 2015 audited statements are complete.
ROPER I WIN I lI IRIFIR 111 1 111 1111
Sincerely',
L
Cynthia St, John
Execufive Director
G. J. Brindley, Supervisor, Accounting, ESTPH
S. McConnery, Manager, Finance, ESTPH
St, ITIAXWIS PUbli.r. Flealth
'12,30 Tat() L Stm eft, St T'h Dmos, 0 IN IN 5P I G 9
Phone: 519-691-9,900 Toll FfTd63"(9222-0096 Fax, 519-633-0036
,Nw,Af.cflgiinh*11th onta
J3 POSTMEDIA PagoEditar IAN MCCALWM
11. jj�ijjq�� 1111111 7
1111111�111q 1111111111q� 1111111111111��
'JiiN�i
'HUGE CHALLENGE' IN LINE OF DUTY
INDUM
lfv� d the IInfortunato jolt of flawing (cp call,
I foran arnbulance for MY Madlor-inJAw,
This beranivs, il,huge challengq Sive)vdiat
my in-lavia live in avery reynote area in 1011a
Statiom
In order for the ambulance to get to the
house, they rujjs;t cross it bridge thacauses
Sorne people uourzrn, I wrtdidyr siren any -
One's w1shmotto drive, over the huldge-
But buib 11oat9:uur and her colleague, jami
(pararnedics)'Were riot dctarrod, Theytook
tile gUrneY out from Ifte back of tb e ambu-
lance and hiked up the rroad to the house.
Upon ax0vin& theywrre windulftnithe dis-
ta'at hike but got right to werj,,jn luelirlaag xray
Inother-la-law tier orale 111cro onmfortable Find
]',," distressed.,"
When the thn ecarne fo,r getUntq hur ftrunt the
h(JUSO to fllc 4tubulejacq, the fire department
and the paramedics, woriwd together like a
welf-tuned tuar.1flue, vAf-h Reather leading Uw
way,
1beY CORCd 01c: DuLL61-DunWich f1reflpj-vtecs
Who'carfic Ina Jol&-ur Uurk over the bridge
to, place the gurneyin the flat bed at the back
alo,ug vOth bothEX5 ottcnd�trjs.
Doth Pararnedics,were concerned, about
room feeing ,cold
to 0-10 ambUlat2ce so put theIr own coats ever
her,
Mum they got rnotn staj)j , lizet, 1, they Inada
thetrok frorn, Ole house to tile, ainhulance and
awmiliho fire, trucks.
As they left„ I captured a picture that, to ine,
was vOrY tOUGbing and mernorlahzed their
dCV9t1 un t() Weet the aceds of the Patlerit
j7heywore kind, compa,%5 lon ate and extreMely
r�aara�eteaa t.
,rfiat)Lk you to WWhe4 jam i an a ttie iju tton-
ILY1 11110 Ch fi Mligh tefs, Who make ai dally di ffm-
ence leu tyre lure'softhose theyGaj,-fjja 111to roar_ta C t Ath - I . I . , n ..
Swxaan e an d ChuckLeng
107
February,24, 2016
Attentim AH Landowners
1mW0%T;r*TnTmT41"1m* Am; Iflmi
450 Sunset Drive, "I st F I oor, St. lhogna,,,Ontaric) %R5V I M I 0AIIA860 r,519,631, 40"±�
comw,y, OF NlWk
Aft
a
This letter is to inform you that -the Director of Engineering Services at the Courity of
Elgin has signed a petition under Section 4 of the Ontario IC ra4iage AGI to explore
adding a series of four (4) new municipal drain Outlets.
The new drain outlets would coNect surface water within the road aHmanciefor the
proposed Dexter Line Realignment, and outlet the collected water into Catfish Creek,
Council has appointed Mr. Jeff Dickson, P Eng. of R.,J. Burnside & Associates Ltd, under
Section 4 of the Ontado nrainage Act to prepare a report. As such, a meefing has been
set for 1 :00pm on, March 8,2016 at 450 Suinset Drive, St., Thomas Ontario (Central Elgi n
!VlUniCipaN Office — Lower Level Boardroom)
Please make arrangements, to attend this rneeting to enSU1W your comments ar'id
concerns are properly addressed.
If you have any questions, pleas o. contact the undersigned at (51 9) 631-48,60 ext. 272.
Respectfully,
Ryan DeSUIter
Senior Engineering Technologist
& Drainage Superintendent
cc: J. Dickson P Frig.
FiV
> M i n i ntry of" Ag ri cu I ture,si
Not'lice of'On-te, Meeting for Construction
Ontario rood and Rural Affairs
or Improvement Project - Form 4
DfainaqeAcf, RS.O. '1990, C. 1 .17, subs. 9(l),
TD: Affected Property Owners, Road Authorities and UJUty Owners
for the t 1exter 1J w,,, I'N a i ris
. ... ...... .............................
(Drain, name, iif applioable)
Take notice that the Council of the of
has, appO-ited the eng'ineeriing firn") Df fe_)Buinsilde & AssoO� rc!„-', hinfl,ed
as represented by Dick'�A)n,' RI T P V'
�,nc,
......... ........
(Narne of enqaneer) (Last, first name),
In prepare a reprvl under spetiov(s) 21 of the Drainage Act,
In accordancewith section 9(1) of the Drainage A0, you as an owner of Iand affected, are.., requested to attend an, on-site
meeting with the appointed engineer to exaniine the area and site Of the proposed drainage works,
The meeting will take Alam
Date (yyyy1nnrn;d,d) Time Locatton,
150, Snnset L)rive, St, Tho'f'nns' 01,118Ho
210 1610YOS L'00 I'M
Narne of Clerk (Las,t, first narne)
Leik.Jr, Dt')iv'.Wt
Date (yyyylnirn/dd}
? 0 16/02/211,41
Failure to Attend Meeting
If you do not attendthe rneefing, it vvill proceed in your abseme. Ifyou are,affected or assessed by this proposed
project, you will continue to receive notification as required by the Drainage Act.
D172E(2014Q1 C Okpeen's, Pr[nm r, -x C�nlmrio 2014 rir�plflde en IrmicAls
109
40,10L *1
10 "4 5 11 P 0 1""', FEB 2 zot OTICE OF STUDY COMPLETION
TA,L1130TVILLE WVHP CLASS EA
I W0
The Township of Soulll'iwold is a smalH, rural rf,iunicopo,lily imrnediatey west of thew City Of St. ThOn-Kis. The
Township recently corripleled a Moster Servicing 11on for Talbotv!11e and Ferndale to improve
development opportunities within its settlement oreas. This study was conducted as a Mosfer Plan
yPhasos I and 2) under the MuNcipal Class Env4onmental Assessmeril process �Muni!ci'poi Engineer's
Associaflon, Octer bet 2000, M OlMended ii i 20W and 2'01 1 �.
Currently, no n-iunicipal wastewater ago fleciron or li,eah-rieril, rifras-Iruciure exi5l) will-im TalbutwIle,
Existirng developroerill within thin 50tkUTTICT11 CAR -xi is s(T-:nviced by prllvak-, ori-slfe septic sys[effls. A
nuYi,nber of wostewciter coHectlor ond ireatirnerit palternativesfor Tallbolville were developed (is part of
the Master Servcing Plan. Through the con-ipletion of the Mcisfer .Servs ciriq Plan, tine camfriurViuri (,)[ u
new municipcil[y awr-nedl and operated wastewaler Irealryient plant r ralbolville to service botf-i
exisfino and future developineintwcs se1ecied as the preferred otlerrotive,
A new wastewater treatment plant prompted [he cornplefior) of a Schedule C Class Environmental
Assessment (EA). The Talbotville WWTP Class EA built, upon the findings of thp mo�1er Servicing f1lon
and corripleted Phase 3 �Alf'efnnte Desig"i and Phase,4 (Environrnental Study Rep orl) of the
Munic-ipal Ckms EA proc(zSS. 1j,, L, batville WWTP Class EA provided the basis for tine :selection of the
preferred treatment techr-iolo,Jes and pi,eferred plant rocafion.
The Talbofviila & Ferndale Master Se*. rvicirg Plan incVded two pubk-. inlorrTiation centres (EACs) whEne
stakeholders could providle con°iments; ori project deiafls and various irnpocts, A third PIC was held C,,js
porl, of the TolbotviHe WWTP Class EA, Public, agency and First Nalian comments have been received
arid' considered in the finalization of the Class Ek
The Environmental Study Report for the Talbol0le WWTF-1 Clcjss EA has been, cc,rriplefed ond is
ovakoble for review at the following location during rvgu,rlar buskiess hours from February 25. 2016 until
March 9, 2016:
Township Office for the Township of Southwo�d
35663 Fingal Line
Fingal ON NOL I K0
I he Environrnentall Study Report is available onIjne at:
'WINTP Class 'EA
bWerested per'sans may provide written cominient to 1he undersigned within the public review period
[Torn Februory 25, 2016 to March 29,,20'16:
Ken Lovelcind
CAO/Gierk
'lowriship of Sutilhw0d
35663 Fingall Line
Fingal ON INOL I KO
Email. uc)6 souillfiwold,,cc�
Cameron Gorfle, P.Eng,
Project Manageat, Water
Slar,t,fvc Consulfing LW.
171 Queens Avenue, Suite 600
Lorid, on ON N65V
ErPail: curnerori,gorrie((,)siorilec.com
110
PJiludU Serdce (11,A SC
Serving thr o Co rnm unIty Since 1976 - 38 years in, 2 0161 OCSA
For immediate release
TillsonbUrg, ON — (February 12, 2016) — MSC wHI be participating in the 2016
("11 dftgdod,y ld campaign. This campaign attracts media attention both
locally and nationally and helps raise PL[blic awareness of senior hunger and nUtrition
needs encouraging positive action on the part of local communities, It is part of a
larger U.S. national campaign - 114arvhFor, lWeals, This, is the eighth year that the
MSC haarticipate d In, the Initiative, This year's events gill tale place during the
week of March 211-25, 2016.
JAlarch For WaIS has, been an annual event in the United States for, many years. It
was, designed to increase Public awareness, recru it new, VOILI nteers and increase
funding for Meals on Wheels, (MOW) organizations. Agencies in Ontario who deliver
MOWS have been participating in this initiative for the last eight years. In Ontario, the
(o4,.)1141l`T1 ru I'll RV WA[)j"'N."Pirt Ass,i,,�cllaflorll (DCS,A) represents the needs and
issues, of M,O,VVs providers, like OCSA holds the Ilicensing riights of Meals on
Wheels for Canada. MSC is a proud mernbeir of OCS&
Form,ore Information, please contact
Maureen Vandenberghe, MSCCommunications & Development Coordinator
5'19-842-9-008, ext -270; mvanden-rte rghe,@multi�servieecentre.corn
111
From: 0,111.1 News Portal <wcbrnast C.,
Dade: Marcli 3, 2016 at8:29�21 AM" F"ST
T'0:
............... ..... . . ................
Subject: [ELGIN COUNTY] ONTARIO PROVINCIAL POLICE VARSITY
ATHLETESYMPOSIUM
Onfario Provincial Police News P(Alal b E"LGIN ('0UNTY1 ONTAR10 PROVTNCIA1,
110LICE VA1FY A`1'1711,117,TE SYMPOSIUM, 2016-03-03
DateThursday,-Ap,,rit 21 st, 201 617ronn 7:30 a.ni.to 4:00 1).ni.
lxufion(hilario 13tilice College - 10716 llacienda. Rd, AyInier, ON, N51 -12T2
e
Join onc of the lae scry
largest police inNorthAnierica! I'lic, Ontario Provincial Policis
fairing frontline Police Constables.To attract the tnost stiitableand conipct,itive
applicants, 01T WeM Region Recruiters will, hostla one -day NY[-nj10SiUTT1 (111 Thursday,
April 21 gid, 2016 a( the Ontario Police College in Aylrner, OntariQ.
The focus ofthis event will 1)e VARSITY A7111,EITS currently attending college 01,
university, oil, 6ounervarsity athletes who attended col,lege or, university within the last 5
years, (31andidates 111USt MCettlIC 111ainnuni requirenicnts on the application ll rni and
"I"Ibinit it cleetronically no later than 4' :00 11.11L 011 TUesday, March 22nd, 2016.,Upon
reviewl, up to, 2100 applicants 'will be selected to attend this in a lit-Qtivne opport,unity.
Apply, today!
AppliCati011 FOMV
btt v-, -//yv—w s/i n dx plip? i (I = 105
j-
(,,',ontacc
SgL r3''Pin,1111 or P/C (1). YLI
ReCrUitillg
West Region 01111"
519-652-4144
-310-
112
COUNTY OF ELGIN
GRANTS
Grants
1) Shedden Agricultural Society
2) Wallacetown Agricultural Society
3) Rodney-Aldborough Agricultural Society
4) Aylmer & East Elgin Agricultural Society
5) Elqin 4-H Association
6) Tillsonburg & District Multi -Service Centre
7) Quad County Support Services
8) Seniors Picnic
9) Non-specific
10) Town Crier
11) Second Stage Housing
12) Eat 2 Learn
13) Elgin County Plowmen's Association
14) Ontario 911 Advisory Board
15) Tourism Signage Grants
16) City Charity Hockey Game
17) The Arts & Cookery Bank
18) St. Thomas Elgin Public Arts Centre
19) Elgin County Railway Museum
20) Fire Safety House
21) Safe Communities St. Thomas -Elgin
23) Great Lakes Internation Airshow
24) Total Regular Grants
25) IPM Legacy Scholarship
26) St. Thomas Elgin General Hospital
27) Total Grants
2015
2016
4,500
4,500
4,500
4,500
4,500
4,500
7,500
7,500
2,000
2,000
4,909
4,062
2,000
2,000
2,500
2,500
5,000
5,000
2,000
2,000
8,280
8,182
5,000
5,000
200
200
100
100
5,850
7,050
1,000
2,500
5,000
2,517
2,517
3,500
68,356
66,611
5,000
5,000
250,000
250,000
323,356
321,611
Attachment VI
2016 (H)/L
2015
847
98
(1,200)
1,000
(2,500)
3,500
1,745
1,745
Reserves/Cash
62,016
1,675
18,488
19,635
21,626
230,831
690,544
3,255
53,011
3,077
J:\Common\Finance\Budget Development\2016 Proposed B udg et\Co rpo rate\Co rpo rate Activiti es\Co rpo rate Activities
Grants 26/02/2016 12:06 PM
113
AYLMER & EAST ELGIN AGRICULTURAL SOCIETY
THE AYLMER FAIR - IT'S ALL FOR YOU!
Secretary/Manager's Office P.O. Box 192
Phone: 519-773-3445 Aylmer, ON
Fax: 519-773-3492 N5H 2R9
Website: avlmerfair.ca email: avlmerfairboard@amtelecom.net
The 170"' Aylmer Fair — August 11 "' to 14"' 2016
County of Elgin,
450 Sunset Drive,
St. Thomas, ON,
N5R 5V1.
Dear Council:
On behalf of the Aylmer and East Elgin Agricultural Society, I would like to thank the County of Elgin
for their support of the Aylmer Fair over the years. In 2016 we are continuing with our revitalization of the
Aylmer & East Elgin Agricultural Society. Thanks to our dedicated volunteers and new ideas we are once
again excited about the upcoming year. The Aylmer & East Elgin Agricultural Society is pleased to
announce 4 events for 2016.
We are pleased to introduce a Junior Fair Board (JBOD) this year. We have chosen students from our
local high school to become a part of our Fair family, & with their youthful, excited attitudes we are coming
up with new ideas to better all of our planned events.
In March we will be hosting the annual Aylmer & East Elgin Home, Garden & Rec Show. This 3 day
event showcases local businesses of all sorts. We have expanded this show to two large areas including
an ice pad and the Imperial room at the Community Complex. This event has become one of our greatest
successes over the past few years. It is now a must attend event for local homeowners, not only in
Aylmer but also in St Thomas and surrounding areas.
In July the Aylmer Fair Board will be having a Tractor Pull with food vendors, a beer tent and camping
for all the pullers. This is an event that our community has requested and we have finally been able to
give them. This will once again be an event our community will look forward to participating in and to be
part of.
For Hallowe'en, we continue to put on a Haunted House. This past year was our 7th year, and we
now attract nearly 1000 people over the weekends. We continue to receive a lot of compliments and
encouragement from those that attended to continue this event. This year, we will continue to host the
Haunted House every weekend in October.
We will also hold the 1701h Annual Aylmer Fair — an incredibly long tradition of celebrating and
promoting the history and heritage of agriculture in this area. The Fair benefits the agricultural community
by encouraging improvements in production and marketing, but it also benefits the urban community by
increasing their understanding of the importance of agriculture in their lives. The Aylmer Fair also
increases the tourism dollars being spent in our area.
The members of the Aylmer and East Elgin Agricultural Society work very hard to produce these
events but we need your help. We would appreciate it if the Council would consider the financial needs of
the Aylmer Fair when you are preparing your budget. We believe that the Aylmer & East Elgin
Agricultural Society is especially important to the County of Elgin, and that these events will bring
significant tourism dollars into town.
114
Your financial support will be used to ensure community entertainment that will make the events of
2016 successful for the Aylmer & East Elgin Agricultural Society and be enjoyed by the Aylmer & East
Elgin and surrounding areas.
Thank you for your generosity & consideration.
SEE YOU AT THE FAIR!
Sincerely,
Elaine Earhart
Secretary/Manager
Aylmer Fair.
115
(2)
Enclosed: 2014/2015 Financial Statements
AYLMER & EAST ELGIN AGRICULTURAL SOCIETY
THE AYLMER FAIR - IT'S ALL FOR YOU!
Secretary/Manager's Office P.O. Box 192
Phone: 519-773-3445 Aylmer, ON
Fax: 51.9-773-3492 N5H 2R9
Website: avlmer..fair.ca_-email: avlmerfairboard@amtelecom.net
The 169," Aylmer Fair — August 7"' to W'2015
2015 ELECTIONS
AYLMER & EAST ELGIN AGRICULTURAL SOCIETY
EXECUTIVE & BOARD OF DIRECTORS
Past President: Ray Ormerod
President: Scott Lewis (1 year)
Vice .President Jake Quiring (l year)
Secretary/Manager Elaine Earhart
Brenda Boughner (3year)
Vera Dickhout (3 year)
Christine Pendreigh (3 year)
Murray .McEown (2 year)
Jamie .Kent (2 year)
Jennifer Pendreigh (2 year)
Gwen Owen (1 year)
Betty Pendreigh (1 year)
I..arry `Telfer (1 year)
Signing authority has been given to:
Scott Lewis
s
Elaine Earhart
Jake Quiring
Betty Pendreigh
134 Erie St. St Thomas ON 519-631-6991
42 York St Aylmer ON 519-765-3833
49530 Talbot St Aylmer ON 519-773-5883
21 Clarence St. Aylmer ON 519-765-4939
9 Cedar St. Aylmer ON
519-773-8819
RR# 6 Aylmer ON
519-773-8639
6-150 Melanie Dr Aylmer ON
519-773-3227
RR#4 Aylmer ON
519-866-3424
34.9 Talbot St Aylmer ON
519-852-6067
Sydenham St Aylmer ON
519-
11 Leslie Ave. Aylmer ON
519-773-5817
1.9 Warren St Aylmer ON
51.9-765-1434
South St Aylmer ON
519-765-4844
116
AYLMER & EAST ELGIN AGRICULTURAL
SOCIETY
Financial Statements
October 31, 2014
(Unaudited - See Notice to Reader)
117
AYLMER & EAST ELGIN AGRICULTURAL SOCIETY
Index to Financial Statements
October 31, 2014
(Unaudited - See Notice to Reader)
NOTICE TO READER
Page 1
STATEMENT OF OPERATIONS AND MEMBERS' EQUITY Page 2 - 5
STATEMENT OF CASH FLOW
STATEMENT OF FINANCIAL POSITION
NOTES TO THE FINANCIAL STATEMENTS
118
Page 6
Page 7
Page 8
DenHarder
NlcNames
Button LILP
Certified General
Accountants NOTICE TO READER
174 Sydenham Street East
Aylmer ON N5H 1 L7
Telephone 519-773-5348 On the basis of infonnation provided by management, we have compiled the balance sheet of
Toll Free
Fax58977374 9 Aylmer & East Elgin Agricultural Society as at October 31, 2014 and the statements of
accountants@epraylmer.com income, members' equity and cash flow for the year then ended.
www,epcca
We have not performed an audit or a review engagement in respect of these financial
Partners
William McNames' statements and, accordingly, we express no assurance thereon.
Christopher Button'
Readers arc cautioned that these statements may not be appropriate for their purposes.
Affiliated Ontario Offices
Beamsville
Chatham
Dorchester Z'H//�
Fort Erie X/, Z4�,
Gananoque
Hamilton
Kingston
London(2)Aylmer, Ontario
Niagara Falllsls Certified General Accountants
Tilbury December 01, 2014 Licensed Public Accountant
Toronto
Welland
operating through a
Professional Corporation
An Inopnnlent Manba Finn of
EPR C'A\ADA GROUP INC.
119
Revenue
Admissions -
Concessions -
Rentals -
Special projects
and events -
Donations -
AYLMER & EAST ELGIN AGRICULTURAL SOCIETY
Statement of Operations and Members' Equity
For the Year Ended October 31, 2014
(Unaudited - See Notice to Reader)
Gate receipts & parking
Membership tickets
Commercial exhibits, etc
Midway
Curling Club
Winter storage
Grounds
Bingos
Home & Garden Show
Haunted House
Prize Book Advertising
4H Club
Agricultural Products
Arts & Crafts
Baby Show
Flowers
Food & Clothing
General
Horses
Junior Fair
Poultry
Grants - County of Elgin
Town of Aylmer
Township of Malahide
Township of Bayham
Province of Ontario
Subtotal
Security and garbage allowance
Advertising allowance - Campbell's Amusements
Entry fees - Poultry
Miscellaneous
Student labour grant
Total revenues
2014
$ 27,298
598
27,896
3,193
9,916
13,109
3,725
6,026
893
10,644
6,979
17,149
710
4,146
28,984
400
550
(The accompanying notes are an integr42;ot of these financial statements)
360
514
50
6,979
1,255
1,081
200
11,389
7,500
1,396
1,000
2,490
12,386
104,408
1,000
1,000
297
472
2,640
109,817
2013
$ 24,904
445
25,349
3,309
9,226
12,535
2,444
6,035
1,475
9,954
6,246
19,230
1,212
2,886
29,574
650
592
50
385
402
170
6,137
1,335
1,488
11,209
7,500
1,000
1,000
500
3,000
13,000
101,621
1,000
1,000
346
61
2,721
106,749
2
AYLMER & EAST ELGIN AGRICULTURAL SOCIETY
Statement of Operations and Members' Equity
For the Year Ended October 31, 2014
(Unaudited - See Notice to Reader)
50,251 50,767
Cost of Attractions
2014
2013
Expenses
Administrative disbursements
8,100
9,153
Accounting
$ 3,914 $
3,750
Advertising
4,786
9,083
Affiliation fees
426
297
Bank charges & interest
386
302
District meeting
80
50
Donations
100
100
Hospitality refreshments
721
807
Insurance
10,469
11,539
Membership & dues
211
232
Office supplies
2,366
2,251
Postage
1,985
704
Printing and stationery
5,197
2,834
Salaries - Manager
15,610
15,600
- Statutory employee benefits
1,326
1,022
Telephone
995
1,585
Training - computer
1,310
147
Worker's compensation
369
464
50,251 50,767
Cost of Attractions
Grandstand entertainment
Demolition derby
8,100
9,153
Superheroes
-
335
Fiasco car challenge
1,000
600
Horse wagon
-
848
Dotsy the Clown
531
-
Musical Entertainment
260
3,900
Entertainment
1,548
3,695
11,439
18,531
Petting zoo
2,034
1,200
Snake Lady
975
900
Princesses
-
549
Horse drawn wagon
1,186
Heavy horse pull
1,500
-
17,134 21,180
(The accompanying notes are an integrigirt of these financial statements) 3
AYLMER & EAST ELGIN AGRICULTURAL SOCIETY
Statement of Operations and Members' Equity
For the Year Ended October 31, 2014
(Unaudited - See Notice to Reader)
(The accompanying notes are an inte"Tart of these financial statements) 4
2014
2013
Operating disbursements
Electricity
$ 7,308
$ 5,367
Gates (Rotary Club)
1,364
1,245
Labour
7,137
5,630
Maintenance and supplies
10,077
10,013
Public address system
1,050
1,262
Rental equipment
1,770
2,348
Security and first aid services
1,314
1,060
Signs
2,080
285
32,100
27,210
Less: Estimated costs recoverable from Ontario grant
(2,000)
(1,669)
30.100
25,541
Prize money
4-H Club Activities -
East Elgin Dairy Calf Club
440
420
Educational displays - Agricultural
-
80
440
500
Junior fair -
General prizes
1,140
2,025
Senior fair -
Arts, crafts, etc.
1,157
1,749
Cattle - Herdsman
105
105
Flowers
580
304
Fruit
25
-
Grain and seeds
878
1,031
Horses
794
794
Poultry
1,465
1,312
Roots and vegetables
107
559
Special competitions
258
245
5,369
6,099
6,949
8,624
Judges
520
650
Ribbons and rosettes
808
1,410
Provision for amortization
Improvements to grounds
1,628
1,564
Buildings
8,166
8,449
Equipment
1.721
2,429
11.515
12,442
Total expenses
117.277
120,614
(The accompanying notes are an inte"Tart of these financial statements) 4
AYLMER & EAST ELGIN AGRICULTURAL SOCIETY
Statement of Operations and Members' Equity
For the Year Ended October 31, 2014
(Unaudited - See Notice to Reader)
(Expenses in excess of revenues)
Adjustments
Write off prior year's donation receivable
Net (loss) from operations
Members' equity - opening
MEMBERS' EQUITY - CLOSING
2014 2013
$ (7,460) $ (13,865)
(650) (622)
(8,110) (14,487)
135,150 149.637
$ 127,040 $__135..150
(The accompanying notes are an integt,2gart of these financial statements) 5
AYLMER & EAST ELGIN AGRICULTURAL SOCIETY
Statement of Cash Flow
For the Year Ended October 31, 2014
(Unaudited - See Notice to Reader)
CASH FLOW FROM INVESTING ACTIVITIES
Purchase of property, plant & equipment (1,950) _3,705)
(1,950) (3,705)
Increase (Decrease) in Cash 869 (3,463)
Cash Balance Beginning of year 12,814 16,277
CASH BALANCE -END OF YEAR $ 13,683 $ 12,814
Components of cash:
Cash in bank $� 13, 683 $ 12.814
(The accompanying notes are an integl-24art of these financial statements) 6
2014
2013
CASH FLOW FROM OPERATING ACTIVITIES
Net income (loss) for the year (Page 5)
$ (8,110) $
(14,487)
Amortization of property, plant & equipment
11,515
12,442
3,405
(2,045)
Decrease(Increase) accounts receivable
1,238
(2,964)
Decrease(Increase) term deposits
(47)
(58)
Decrease(Increase) grants receivable
179
76
Decrease(Increase) prepaid expenses
392
823
Decrease(Increase) harmonized sales taxes payable
(2,475)
5,601
Increase(Decrease) accounts payable & accrued expenses
582
(1,436)
Increase(Decrease) payroll taxes
(455)
345
Inerease(Decrease) deferred income
-
(100)
2,819
242
CASH FLOW FROM INVESTING ACTIVITIES
Purchase of property, plant & equipment (1,950) _3,705)
(1,950) (3,705)
Increase (Decrease) in Cash 869 (3,463)
Cash Balance Beginning of year 12,814 16,277
CASH BALANCE -END OF YEAR $ 13,683 $ 12,814
Components of cash:
Cash in bank $� 13, 683 $ 12.814
(The accompanying notes are an integl-24art of these financial statements) 6
AYLMER & EAST ELGIN AGRICULTURAL SOCIETY
Statement of Financial Position
As at October 31, 2014
(Unaudited - See Notice to Reader)
ASSETS
CURRENT ASSETS
Cash in bank
Accounts receivable
Grants receivable
Ontario -
Operating expenditures
Prize money, etc.
Prepaid expenses
Tenn deposit
PROPERTY, PLANT & EQUIPMENT
2014 2013
$ 13,683 $ 12,814
3,243 4,481
2,000
2,490
3,568
5.952
30,936
103,826
1,669
3,000
3,960
5.905
31,829
113,391
TOTAL ASSETS $ 134,762 $ 145,220
LIABILITIES
CURRENT LIABILITIES
Accounts payable & accrued charges $ 974 $ 392
Payroll taxes payable 538 993
Harmonized sales taxes payable 3,210 5,685
4,722 7,070
LONG-TERM LIABILITIES
Mortgage payable 3,000 3,000
TOTAL LIABILITIES 7,722 10,070
MEMBERS' EQUITY
TOTAL MEMBERS' EQUITY 127,040 135,150
TOTAL LIABILITIES AND MEMBERS' EQUITY $__134 762 $ 145,220
i
Approved By:
(The accompanying notes are an integJ92&rt of these financial statements) 7
AYLMER & EAST ELGIN AGRICULTURAL SOCIETY
Notes to the Financial Statements
October 31, 2014
(Unaudited - See Notice to Reader)
1. Bank Overdraft and Line of Credit
The Society has a revolving line of credit in the amount of $15,000. Interest is charged at a
floating rate of prime + 1.5 and is secured by real estate.
2. Lease Agreement
The lease agreement with the Aylmer Curling Club was amended during the year. The term
ends September 30, 2018. Rental income of $3,725.00 per year is payable to the Society
immediately on December 1.
3. Property, Plant & Equipment
$ 687,264 $ 583,438 $ 103,826 $ 113291
Recorded as of December 31, 1958 at values as determined by the Directors, plus addition at
cost.
126 8
Accumulated
Net Book Value
Cost
Amortization
2014
2013
Land
$ 7,755
$ - $
7,755
$ 7,755
Building
462,031
400,738
61,293
69,459
Leasehold improvements
92,789
63,213
29,576
31,204
Equipment -office
91,390
88,270
3,120
4,441
Equipment -automotive
400
400
-
70
Equipment -computer
5,757
5,757
-
-
Equipment -tractor
27,142
25,060
2,082
462
$ 687,264 $ 583,438 $ 103,826 $ 113291
Recorded as of December 31, 1958 at values as determined by the Directors, plus addition at
cost.
126 8
CONS"I'1'I`II'IRYN & BY-LAWS OF
THE AYI.,MER & E ST ELGIN A(IRICLJL.T'I.JRAI., SC)CIF'I'Y
ARTIC'L,..' P NAME
The name of the Society shall be "'file Aylmer and Last Elgin Agricultural
Society , and henceforth known as "The Society"
ARTICLE 11: A[lTHOR[TY
The Society is organized under the authority of the Agricultural and Horticultural
Organizations Act of the Province of Ontario, and all Articles of this constitution
shall be read to conform with said Act.
A101CLE III: PURPOSES
The purposes of the Society shall be in accordance with the Agricultural and
Horticultural Organizations Act.
'The objects of the Society shall be to encourage community involveinent and to
promote education in the quality of life (yf'persons living in the surrounding
community by:
a) researching the needs of the community and developing programs to meet
those needs:
b) holding agricultural exhibitions for which prizes may be awarded to;
(l ) encourage the production and marketing of agricultural produce and
livestock and the methods thereof;
(2) increasing an awareness and appreciation of the agricultural and rural
lifestyles by promoting; local businesses;
c) promoting the conservation of natural resources;
d) encouraging the beautification of the agricultural community',
e) supporting; and providing; facilities to encourage activities intended to enrich
community life;
f) developing and conducting activities to encourage Young people to
participate in the activities of the agricultural society and to have more
co1rununity involvement;
g) supporting; and co-operating with other associations and organizations in the
improvement of agricultural industry and community involvement;
127
AR'1'CCLF 1V: HEAI)_UI:k10E
The head office of the Society shall be located in the Town of Aylmer in the
Province of Ontario and at such place as determined from time to time by the
Board of Directors of the Society;
ARl'1CLE V: MEMBERSHIP
(1) Every person shall be entitled to be a member of the Society;
(2) Requirements for membership are;
a) Payment of the aiuivai membership fee, as determined by the Board
of Directors from time to time, by November 30`x' of the current year;
b) Attainment of the age of 18 years
c) Junior membership (up to age 17 years) can be a member of a Junior
Membership;
(3) Privileges of membership;
A member (in good standing) shall be entitled to participate in the activities
of the Society as shall be defined by the Board of Directors each year;
(4) A member in good standing is a member that has paid their membership and
has attended 75% of the previous years general meetings, which allows them
to vote at the Annual General Meeting,
ARTICLE VI: -DIRECTORS
(1) The .Board of Directors shall consist of no less than 6 and no more than 8
directors.
(2) At the annual meeting the membership shall elect from among themselves no
less than 3 directors for a three year term, at least 2 directors for a two year
term & the remaining directors for a one year term.
(3) In the event of a vacancy occurring on the Board of Directors by the death of
or resignation of any officer or director, a special general meeting of the
Society shall be called and directors shall be elected to fill the vacancies;
a) Directors must attend 75% of all meetings or resignation will be expected.
(4) Directors shall be eligible for re-election at the end of their term if in good
standing;
(5) Where a director of the Society has a conflict of interest or financial interest,
and whether direct or indirect, in any matter in which the Society is
concerned, he/she shall disclose such interest and shall not take part in the
consideration or discussion of, or vote on any question with respect to that
matter;
128
(3)
a) If above mentioned is not announced he/she can and will be asked to
resign;
(6) The board of Directors ,hail have the direction to act. i'oi- and on
behalf of the Society in all matters, subject to the bylaws and regulations of
the Society;
AR'I'ICi,t; Vil; OF ICIERS
(1) Immediately following the Annual General Meeting, the directors shall elect
from among themselves a President, and a. 1 st Vice President, and they are to
be kno�Nn as the Officers of the Society;
(2) The President, I" Vice President and the remaining directors shall constitute
the Board of Directors.
(3) The Board shall engage under contract a Secretary -Treasurer who shall keep
an accurate account of the proceedings of the Hoard and General meetings,
acting under the control of and with the approval of the Board;
(4) The Board may appoint a Director to perforin such of its bowers and duties
as it may prescribe;
(5) (a) The Secretary -Treasurer of the Society, before entering upon the duties of
his/her ofiiee, shall give Bond for the faithful performance of his/het duties
and especially for the due accounting for and paying over all monies which
may come into his/her hands;
b) It shall be the duty of the Board in each and every year to inquire into the
sufficiency of the security bond given by such Secretary -Treasurer and to
report thereon to the Society;
c) If the Board neglects to procure and maintain proper and sufficient
security bond, each member thereof shall be personally responsible for al I
Funds of the Society that may have been received by the Secretary -"Treasurer;
ARTICH' VIII: MFF TINGS OF THE SOCIETY
(1) At least 2 weeks notice of every annual meeting ;hall be given by
publication of a notice of the ineeting in at least 1 newspaper having a
general circulation in the municipality in which the head office of the
Society is located on 2 consecutive weeks;
(2) Proxies are not permitted at any general or annual meeting of the Society;
(3) The Annual Meeting of the Society shall be field at the time/place determined
by the Board of Directors.
129
AT TI IF, ANNUAL MFF,TING
a) The hired professional accounting firm shall present a report of the
activities and accomplishments of the Society since the last Annual
Meeting and a detailed statement of the receipts and expenditures
since the last Annual Meeting, as well as the assets and liabilities of
the Society prepared by the qualified Management Accountants under
the terms and conditions of a Review Engagement;
b) The Directors shall be elected;
c) The Management Accountants shall be appointed. The Management
Accountants are not to be directors of the Society.
d) The Secretary -Treasurer shall be responsible for determining the
eligibility of a person to vote.
(A;NE AL ML;L' i'.INGS
a) Only those persons who are members for the current year are eligible
to vote at any general meeting;
b) General meetings require 50% of available members to constitute a
quorUrn;
c) A general meeting may decide oil matters br0u17 tt to it by the Board,
voting will take place behind closed doors;
SPF(:IAI. GF.NERAI, MEF',TINGS
a) A special general meeting will be called to deal with the selling,
mortgaging, leasing, buying or otherwise disposing of property
owlied by the Society;
b) At the special general meeting outlined in (a), only those persons who
are members for the current year are entitled to vote;
ARTICIT' IX: DIRT CI0R'S MI I I INGS
(1) A meeting of the Board shall be called by the Secretary -'Treasurer
upon the direction of the President, or in his/her absence the I" Vice
President, or by any three members of the Board, by notifying all
members of the Board at least 7 days prior to the time fixed for such
meeting;, providing that a meeting of the Board may be held
immediately following the annual regular or special meeting of the
Society without notice.
130
(5)
(2) OUOKUM- Not less than 50% of the available elected Directors of the Board
shall constitute a quor<tm.
(3) VOTING- At. a Board of Directors Meeting, only the available elected
Directors are eligible to vote.
(4) POWER and DUDES- In addition to other specific duties and powers
assigned elsewhere in these by-laws, the Board:
(a) Must. attend one shift per event sponsored by the Society.
(b) Must attend one shift of set -tip & teal- down of 4a.
(c) Must attend 75% of all scheduled meetings and activities.
(5) COM,MI.T TE S ANl), SUBCOMMUTr1 S
The Board may establish committees from time to time in order to conduct
its business more effectively.
(6) Every officer and director shall be indemnified and saved harmless out of
the funds of the Society from and against all costs, charges and expenses
incurred in and about any action or suit brought against him/her in respect of
any deed performed during the execution of his/her office, except where
charges or expenses are incurred as a result of his/her o. wn willful neglect or
default.
ARTICLE X: E NANCES
(1) The fiscal year of the Society shall be from the first day of November to the
thirty-first day of October in the following calendar year.
(2) Cheques to disburse the funds of the Society shall bear the signatures of any
two of, the President, 1' Vice President or Secretary -Treasurer.
(3) Any document that binds the Society shall be signed in accordance with two
mentioned officers from above number)
(4) The financial records of the Society shall be prepared annually under the
terms of a review engagement by qualified management accountants duly
appointed at the Society's previous annual meeting, by the Board of
Directors.
(5) Renumeration_7-- No compensation shall be paid to a director, officer or
member of an agricultural society other than the Secretary -Treasurer but
reasonable expenses incurred -by a director, officer or member in the
performance of his/her duty may be paid (at the discretion of the Board)
131
(6)
(6) 1 he financial accounts and other books of the Society shall be made
available for inspection by directors reasonable request.
ARTICU.", XI: RULES OF ORDER
'I fie Robert's Rules of Order shall govern the Society on all matters not
covered by the by-laws.
ARTICLE XII: CHANGF IN THE CONSTITUTION AND BY-LAWS
(1) By-laws of the constitution of the Society may be rnade arid. or adopted,
arnended or repealed by the Board of Directors providing it is confirmed at
an arurual/general meeting ofthe Society OR at a special meeting of which
notice has been given in the manner provided by Article VIII (and provided
the Secretary -Treasurer has received notice of the motion 1 month prior at a
general meeting, and the motion circulated to the membership at least two
weeks in advance of that special meeting.
(2) All regulations as set forth in the Agricultural and I=forticuitural
Organizational Act, or as it may be revised from time to time, shall become a
part of this constitution.
AR"I ICLE X1 ll: DUTIES OF.0f,
(1) Responsible for t1w safe custody of-
- deeds, title papers and other documents relating to the Society's
property
- at least one copy of the minutes of proceedings, resolutions and by-
laws of the Society.
- books and records of the Society's
(2) The Secretary -T ensurer:
- Attend all meetings of the Society and keep true minutes thereof
- Conduct the correspondence of the Society
- Keep a record of
-All business transactions of the Society
-All resolutions passed by the Society
-All amendments to the by-laws of the Society
-A list of the members and their addresses
132
Scott Lewis
President
(7)
A f ist of names & addresses of persons to whom prize money is paid
and the amounts paid to each. person.
All reports of committees that may from time to time be appointed
by the Society.
All annual statements, financial records and reports
- Receive all monies paid to the Society and deposit, them to the credit
of the Society in a chartered bank as the Society may by resolution
d i rect.
Keep the securities of the Society in safe custody
Keep or cause to be kept proper books of account or make or cause
to be made entries of ail receipts and expenditures of the Society.
- Provide the Management Accountants with all the required financial
records in order that lie/she may review and prepare a financial
statement of the Society for the fiscal year passed.
Prepare reports showing the financial position of the Society as the
officers from time to time direct.
Approved at the .Board ol'Director's Meeting held January 9, 2013.
133
Elaine L'arhart
Secretary- Treasurer
Elgin School Nutrition Network
December 18, 2015
County of Elgin
450 Sunset Drive
St. Thomas, ON
N5R 5V1
Dear Warden Wiehle and County Council:
Last year, your support helped provide more than 5,000 local children and youth with a healthy breakfast
or nutritious snack through our school nutrition programs. Once again, EAT 2 LEARN and the students
we serve, are seeking your financial assistance with a grant request of $5,000 to help maintain our food
programs.
School Nutrition Programs address the issue of child hunger by providing access to nutritious foods in a
safe and inclusive setting. Your financial support would assist with food costs as provincial funding is set
at $0.12 to $0.15 per child per day - a challenge for even the most frugal shopper! Demand for our
programs continues to increase, forcing us to stretch our resources even further. Today, almost half of our
schools are offering secondary food programs to better meet the needs in our community.
A grant from the County would ensure thousands of students get the nourishment they need to stay alert
and engaged throughout the school day giving them the opportunity to thrive and learn. By working
together towards this common goal, the children and youth of Elgin County will continue to begin their
day well-nourished and ready to learn.
Should you need any additional information regarding this request please contact me at the number listed
above.
Sincerely,
p_
Charlotte McDonald
Community Development Coordinator
Plw
VV
n
"3
Elgin School Nutrition Network
December 18, 2015
County of Elgin
450 Sunset Drive
St. Thomas, ON
N5R 5V1
Dear Warden Wiehle and County Council:
Last year, your support helped provide more than 5,000 local children and youth with a healthy breakfast
or nutritious snack through our school nutrition programs. Once again, EAT 2 LEARN and the students
we serve, are seeking your financial assistance with a grant request of $5,000 to help maintain our food
programs.
School Nutrition Programs address the issue of child hunger by providing access to nutritious foods in a
safe and inclusive setting. Your financial support would assist with food costs as provincial funding is set
at $0.12 to $0.15 per child per day - a challenge for even the most frugal shopper! Demand for our
programs continues to increase, forcing us to stretch our resources even further. Today, almost half of our
schools are offering secondary food programs to better meet the needs in our community.
A grant from the County would ensure thousands of students get the nourishment they need to stay alert
and engaged throughout the school day giving them the opportunity to thrive and learn. By working
together towards this common goal, the children and youth of Elgin County will continue to begin their
day well-nourished and ready to learn.
Should you need any additional information regarding this request please contact me at the number listed
above.
Sincerely,
p_
Charlotte McDonald
Community Development Coordinator
EAT 2 LEARN
Income Statement: 01/04/2014 to 31/03/2015
REVENUE
Ministry Grant - Wages & Benefits
$42,500.00
Ministry Grant - Administration
$3,500.00
OSNP Grant - Schools
$177,736.20
OSNP Grant - Equipment
$22,200.00
OSNP Grant - Expansion
$36,738.00
Breakfast For Learning
$18,100.00
Breakfast Club of Canada
$10,664.00
Community Grants & Donations
$71,947.04
TOTAL REVENUE
$383,385.24
EXPENSE
Program:
Advertising & Promotions $1,561.26
Meetings & Events $2,836.46
Volunteers $700.00
Resources $1,061.29
School Expenses $3,101.07
Other $298.28
School Grants 307,779.16
Total Program Expenses $317,337.52
Payroll:
Wages & Benefits
$34,096.72
EI Expense
$752.32
CPP Expense
$1,619.16
WSIB
$375.06
Mileage
$2,578800
Total Payroll Expenses
$39,421.26
Administration:
Advertising & Promotions
$690.45
Courier & Postage
$408.52
Insurance
$1,080.00
Interest & Bank Charges
-$0.16
Office Supplies & Equipment
$2,428.81
Telephone
$215.04
Meetings & Travel
$497.37
Miscellaneous Expenses
$999.78
Total General & Admin. Expenses
$6,319.81
TOTALEXPENSES: $363,078.59
71l 121971dfl.
135
$20,306.65
From:
Jim Bundschuh
To:
Becky Hi
Subject:
FW: Financials
Date:
Friday, February 19, 2016 2:00:44 PM
From: Charlotte McDonald [mailto:eat2learn@gmail.com]
Sent: February -17-16 11:52 AM
To: Jim Bundschuh
Subject: Re: Financials
Good Morning Jim,
As of December 31, 2015 the balance was $45,156.11
Of that, approximately $12,300 is for salary, benefits and mileage for January, February & March 2016
(the Ministry allocates its coordination funding in March and October).
We had a handful of cheques that were delayed until after the Christmas Break:
* 8 school cheques issued in January for a Breakfast Club of Canada grant of $12,800.
* $1,979.20 payable to The Grocery Foundation Voucher Program.
And, $15,000 is the remaining Dorothy Palmer Estate equipment allocation.
That leaves a balance of $3,076.91.
Once again, if you need any additional information please don't hesitate to contact me.
Enjoy the sunshine!
Charlotte
On Thu, Feb 11, 2016 at 4:24 PM, Jim Bundschuh <jbundschuh47a 1 in ca> wrote:
Hi Charlotte, thanks for the information. Dc you have e year-end bank balance you can
share?
Jim
From: Charlotte McDonald [mailto:eat2learn(a)amail,com]
Sent: February -10-16 6:56 PM
To: Jim Bundschuh
Subject: Financials
Hi Jim,
As a follow-up to our earlier conversation regarding clarification on EAT 2 LEARN's year-end balance,
these funds were granted through the Dorothy Palmer Estate and have been designated for school
equipment purchases only. These monies cannot be used as operational funds since they are
earmarked for a specific purpose.
Jim, should you need any additional information please feel free to contact me.
Regards,
Charlotte
Charlotte McDonald
136
Community Coordinator
EAT 2 LEARN
204 First Avenue, Box 22009
St. Thomas, Ontario N5R 4P0
,519-207-1.040
eat21e, m am, 11.cc m
www.osn .ca
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This email may contain confidential information. If you are not one of the intended recipients, if you
receive this email or if it is forwarded to you without the express authorization of The County of Elgin,
please destroy this email and contact us immediately.
�� '"" lialla�^�nnaa a.:aairti;aiidanir f,lrtia�n ��nirribriiiraairruruua�nirrif IhsanL'aaira�n lysiruirrif,liirriy;g 4Jhif ��n..iruualill
Charlotte McDonald
Comnm unity Coordinator
EAT 2 LEARN
204 First Avenue, Box 22009
St. Thomas, Ontario N5R 4P0
519-207-1040
eat2learn(��mail.com
www.osn .ca
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This email may contain confidential information. If you are not one of the intended recipients, if you
receive this email or if it is forwarded to you without the express authorization of The County of Elgin,
please destroy this email and contact us immediately.
�� '"" lialla�^�nnaa a.:aairti;aiidanir f,lrtia�n anirribriiiraairruruua�nirrif IhsanL'aaira�n lysiruirrif,liirriy;g 4Jhif a�n..iruualill
137
At
Ontario
2015
Annual
Report
138
Agenda
1. Welcome and 4-H pledge
2. Additions to the agenda
3. Approval of agenda
4. Annual Meeting
• Approval of Minutes of the last Annual Meeting
• Financial Reports from 2015
• Committee Reports
5. Awards
6. Membership dues
7. Election of Board of Directors for 2015
8. New Business
9. Updates — Henry Helder
10. Adjournment
Livestock Meeting to follow
139
President's Message
2015 Ontario 4-H 100 year anniversary and Elgin Report
It seems like I just gave you a 2014 report. We had another good year in 4-H in Elgin. We started
out the year with a good turnout at our Annual Meeting. This was followed in March with our
Award's Night, another great turn out. At this meeting we received our new jackets. A big thanks
to Maureen for the excellent job she did in looking after this. We had lots of good comments by
members and leaders alike on how great they looked and fit.
Membership in 2015 was about the same as last year. Thanks to Diane on how she keeps track of
this as membership coordinator.
Our county hosted the "Go For The Gold" regional competition. It was a great evening with lots
of competition. Quite a few of our members also attended out of county competition events. We
were well represented in these outings. It's great to see that our members make use of them.
We even had some Toy Club members from Shedden club show their projects at the Ontario
Plowing match.
One of our former leaders, Pat Palmer received the Arbor Award at the Ontario 4-H Annual
Meeting. As I have stated in the past you 4-H leaders make the 4-H program in Elgin. Thanks to
each one of you for the dedication, time and effort you put into 4-H. Also a special thanks to our
4-H executive and directors, plus each one of you that helped at Award's Night, Annual Meeting,
Go for the Gold, or chaperoning at out of county events or wherever else you helped.
A big thank you to Karen for the great job she does on our newsletter and also the printing of our
Annual Report.
We also give thanks for the financial support we get from Elgin County Council, Elgin Federation
of Agriculture, Vanden Brink Farm Equipment, Insurance Companies, and others who support us.
So we look forward to 2016, another year of "learning to do by doing".
9fenry AeCler
140
Minutes of 2015 Annual General Meeting
Saturday, February 7, 2015
Union United Church, Union, ON
Meeting was called to order with the 4-H pledge and introductions
Motion: to approve agenda. Moved, second, carried.
Motion: to approve minutes as printed. Moved, seconded, carried.
Financial report was reviewed - Roberta moved to approve the financial report, second, carried.
Henry introduced Councillor Sally Marlyn, representative from the County of Elgin, and thanked
the County for their support in the past. Mrs. Marlyn replied that 4-H has an important roll to fill
in the County and the benefits will be better future leaders. She also reported that our
application for a grant was approved.
Budget
Motion: to approve Board of Directors proposal to increase Elgin's membership fees from $50
to $55. Moved, seconded, tabled.
Maureen reported that 135 member & leaders jackets were ordered plus 9 extra which will be
paid separately by parents. The invoice for the jackets will be $6102 including HST.
Motion: order for more jackets for clubs completed by June 30, 2015 and order more at year
end for those clubs completed later. Moved, seconded, defeated.
Motion: order jackets on completion of project and send info to Maureen & Diane to reorder,
based on minimum order needed and leaders to pick up jackets and distribute. Moved,
seconded, carried.
Maureen and Erica were thanked for their work regarding the jackets.
Motion: membership fee for 2015 to increase $5, from $50 to $55. Moved, seconded, carried.
Motion: do not charge membership fee for border hopper. Moved, seconded, carried.
Motion: to accept proposed budget. Moved, seconded, carried.
Committee reports were reviewed and clarity provided by the committee
Livestock report forms are now available on line, but hard copy forms may still be submitted.
Awards Committee: motion: to approve more awards for the members. Moved, seconded,
carried.
Go For The Gold
The Coordinator for the county is responsible for coaching and assistance and chaperones.
Elgin is hosting for the Regionals in 2015.
Henry introduced Fons Vandenbroek, President of the Elgin Federation of Agriculture (EFA) and
thanked the EFA for their support in the past. Fons spoke about the battery collection when the r—I
Q)
CL
141
EFA has a Waste Oil Recycling day. The Ploughing club leader volunteered thatclu� Ip
with the battery collection.
Andy McTaggart proceeded to chair the Election of Directors for 2015 by declaring all positions
vacant for Elgin 4-H.
The nominations report provided the following names for Directors:
Cassie Taylor
Roberta Gillard
Nicole Watson
Henry Helder
Denise Bancroft
Maureen Jenkins
Erica Unger was nominated by Gayle Bogart — Erica Declined
Gayle Bogart
Ray Dymock
Motion: to add directors at Board of Directors discretion. Moved, seconded, carried.
Andy McTaggart, zone 5 & 6 representative from 4-H Ontario lead the training session on
"Engaging Youth Leaders/Directors.
Awards for Years of Service of Volunteer Leaders were distributed.
Allan Bogart -1 year, Dave McKillop — 1 year, Ann Marie Reymer — 1 yr, Kelly Ransom 1 year,
Roberta Tenk — 1 year, Ken McCallum — 35 years, Gayle Bogart — 40 years and Pat Palmer —
Arbour Award from Syngenta.
Henry asked the leaders to volunteer for special events — awards/fun night and Go For The
Gold.
Next Board meeting February 24, 2015 at the EFA office.
Karen Keith is still producing the 4-H Newsletters for 2015.
Awards/Fun night is March 3, 2015 at the Shedden Keystone Complex.
Meeting adjourned at 2 p.m with Livestock meeting to follow.
President
142
Secretary
,1W
QJ
U0
M
Elgin 4-H Association
Comparative Income Statement
Actual
01/01/2015 to
'12!3'1/2015
REVENUE
Revenue
Membership Fees
5,450.00
Award and Recognition
127_10
Donations - Sponsorship
1,781.00
Donations - County Grant
2,000.00
Total Donations
3,78'1.00
Miscellaneous Income
522.80
Total Income
9,880.90
Other Revenue
Interest Bank Account
0.00
Interest GIC
458.48
Total Other Revenue
458.48
TOTAL REVENUE
10,339.38
EXPENSE
Expense
expense total
0.00
Payroll Expenses
Total Payroll Expense
0.00
General Expenses
Awards and Recognition
857.16
County Annual Meeting
0.00
Volunteer Training
252.40
County/Regional Activities
288.44
Registration Fees
755.40
Courier & Postage
9.61
Membership Fees
7,575.00
Interest & Bank Charges
27.50
Newsletter Expense
1,172.34
gifts
0.00
Miscellaneous Expenses
7,130.80
office supplies
1'12.99
Subtotal Miscellaneous Expense
7,243.79
Total General Expenses
18,181.64
TOTAL EXPENSE
18,181.64
NET INCOME
-7,842.26
Printed On: 01/1312016
4
143
1,497.71
2,000.00
26.50
61.15
Actual
01 /01 /2014 to
'12131/20,14
4,900.00
94.23
6'11.21
9,96025
0.00
0.00
959.26
25126
0.00
6'12.05
956.25
521.90
7,800.00
7.50
1,073.50
9.00
'12,278.37
12,278.37
Page 'I
Elgin 4-H Association
Balance Sheet As at 1213112015
ASSET
Current Assets
Bank of Montreal Account
Total Cash
GIC Due June 2014
GIC Due June 11 2014
Total Investments
Total Current Assets
TOTAL ASSET
EQUITY
Owners Equity
Retained Earnings - Previous Year
Current Earnings
Total Owners Equity
TOTAL EQUITY
LIABILITIES AND EQUITY
Printed On, 0111312016
1,625.92
1,625.92
15,000.00
5,000.00
20,000.00
21,625.92
21,625.92
29,468.18
-7,842.26
21,625.92
21,625.92
21,625.92
5
144
Page
Elgin 4-M Association
Proposed Budget for 2016
Category/Description
2014 Actue 2015 Budget
2015 Actual 2016 Budget
Income
Membership Fees
4900
5775 (lo5x$s5)
5450
6000 (10oxS60)
Awards & Recognition
94.23
75
127.1
100
Donations - Sponsorships
1497.71
1050
1781
1000
Donations - County Grant
2000
2000
2000
2000
County & Regional Activities
0
100
0
0
Interest - Bank acct
0.06
0
0
0
Interest GIC
604.29
500
458.48
400
Miscellaneous
857.1
100
522.8
100
Total Income
9953.39
9600
10339.38
9600
Expenses
Advertising & Promotion
300
0
0
Awards & Recognition
959.26
700
857.16
800
County AGM / Volunteer Training
251.26
300
252.4
325
County/ regional Activities
612.05
500
288.44
400
Registration Fees
956.25
950
755.4
950
Membership Fees
7800
7875 (105x$75)
7575
7500 (100x$75
Postage & Courier
521.9
500
9.61
20
Newsletter Expense
1073.5
1200
1172.34
1200
Miscellaneous Expenses
96.65
6000
7243.79
175
Bank Charges
7.5
30
25
30
Total Expenses
12278.37
18355
18179.14
11400
Net Income
-2324.98 -8755
0
145
-7839.76 -1800
Membership Coordinators Report
by Don and Diane Catt
Club #
Club Name
Volunteers/Leaders
Members
1
Cowal Tractor Club
3
6
2
Cowal Girls Night Out
2
6
3
Elgin Sports
2
18
4
Dutton Maple Syrup
2
14
5
East Elgin Cookie Jar
2 plus youth leader
11
6
Belmont Dairy
5 plus youth leader
24
7
East Elgin Dairy
3
14
8
West Elgin Sheep
2
18
9
West Elgin Beef
2
12
10
East Farm Toy
2
11
11
East Elgin Plowing
3
12
12
Dutton Explore 4-H
2
8
In 2015, there were 12 4-H clubs active in Elgin. There were 6 life skills clubs, and 6 agricultural
clubs offered. Elgin had 25 members new to the 4-H program, and 76 returning members, for a
total of 101 participants. These 101 enthusiastic members completed 146 projects during the
year. Way to go!!
There were 13 members who reached the milestone of completing 6 projects, and 3 members
completing 12 projects. There is 2 members who started in the 4-H program in 2004, and kept
coming back each year. Way to go Alisha Caddey and Jackson Rose for graduating this year!
Congratulations to all members and leaders for making 2015 such a positive year.
7
146
2015 Livestock Report
In 2015, within Elgin County, we had the following livestock clubs:
• West Elgin Beef Club (12 members) • East Elgin Dairy Club (14 members)
• West Elgin Sheep Club (18 members) • Belmont Dairy Club (24 members)
I sincerely would like to thank the leaders and volunteers who have assisted with these clubs. These
individuals commit long hours to help ensure that our 4-H youth gain the knowledge and experience
needed to compete in local and regional shows. We are so thankful to the veteran leaders who are willing
to share their knowledge year after year and to new leaders who have joined us to carry on the importance
of agriculture in our society. Each leader brings unique skills to these clubs. They are advisors, educators
and mentors for our youth. Without these individuals, 4-H would not be available.
In life, we each face successes and challenges. In 4-H, our members also face similar experiences. I want to
thank each member for accepting your successes with poise and challenges with dignity. Through your
experiences you will gain life-long skills as you realize the 4-H Motto of "Learn to do by doing".
Beef, dairy and sheep club members represented Elgin County well at shows within the County and beyond
Elgin County borders. Thank you to all 4-H leaders and members for representing our county with pride.
2015 also marked a special anniversary for 4-H. We celebrated the 70th anniversary of the West Elgin 4-H
Beef Calf Club. This club has also been known as Aldborough, Dunwich, and Wallacetown Beef Calf Clubs
over the years. This special occasion was celebrated at the Wallacteown Fair. Past members of the club
were invited to attend for a photo and social time together. Throughout the 70 years, over 30 volunteers
have spent countless hours as leaders for these clubs. The first leaders for this club were Ronald Ford and
Melvin Small. The dedication and ongoing commitment of all leaders has kept 4-H alive in this community.
Past and current Wallacetown Beef Calf Club Members at Wallacetown Fair October 3, 2015
147
In Memory of Melvin Small
Ray Dymock and Melvin Small Oct, 2015 (4-H Beef Club leader 1945-1971)
Ray Dymock
Livestock Co-ordinator
Um
Dawe Cryderman, Secretary -Treasurer
Elgin County Plowmen's Association
114 Dufferin Street
Aylmer ON N5H 362
December 21, 2015
Becky Higgs
Administrative Assistant
Financial Services
Elgin County
450 Sunset Drive
St_ Thomas, ON, N5R 5V1
Dear Becky:
On behalf of the Elgin County Plowmen's Association, we wish to thank you for the
grant of $200.00 which you provided for our 2015 Plowing (Match_
We are again requesting a grant of $200 froth Elgin County to assist us to carry on with
the Elgin County Plowing Match, which will be held on September 10, 2016, at a farm in
Elgin County yet to be determined by our Executive.
As an affiliate of the Ontario Plowmen's Association, the Elgin County Plowmen's
Association's mandate is to showcase agriculture and country living in Elgin County. We
do this through the plowing competition and displays at our annual Elgin County
Plowing Match- At this event we provide education, information and entertainment to the
spectators who attend from Elgin County and surrounding counties. We also encourage
future plowers by providing financial assistance to the Elgin County 4-H Plowing Club.
Enclosed please find a summary of our income and expenses for the year 2015.
We hope that we can once more count on your support.
Yours sincerely;,
U
Dave Cryderman
ecretarylTreasurer
Elgin County Plowmen's Association
519-77345.31
149
Elgin County Plowmen's Assoclatlon
Year End Financial Report 2014
Elgin County Pbwman'a Association
Year End Flnencial Report 2014
INCOME
� � l �
EXPENSES
OLIN l
MalaWde Township
$500.00
Q °' a °
Fd ` o
Ubro Service fee
$ 58.75 la, 60
Centrad Elgin
$
Ansell's Trophies
$ 324.03 3! $`, 3:L
West Elgin
$
Mc Bain Signs
$152.55 Lqz, V
Dutton Dunwic h
$150.00
rj 0
"edi-rri-truer f4r3Qc��
$
Township of Southwold
$100.00
100,00
Pkwghmen-s Lunches
$132.00 1 [PP, ao
County of Elgin
$200.00
�' GO
Stamps, envelopes
$ 215.45 t! 7, `f I
Municipality of Bayham
$
Conv registration
$ 339.00.2A6-00
OPA Jr. Plowing
$140.00
_ tro, od
Spicer's & Tim Honors
$ 82.14 Z 00
Total Grants
$1090.00
_
t o 30, oQ
Harold Walker Prizes
$ 30.00 3a, 00
Jimmi Johns
$ 396.12 Lf YA :t%
Memberships
$150.00
'01.5-0,00
Elgin 4H Sodbusters Club
$ 400.00 A(s 0. lac:%
ORA practice day
-$a
-50,00
Elgin 4H Pkwgh
$2203.50
Plowmen's Entry Fee
$400.00
fi 30 100
Elgin 4H Plough
$1500.00
Banquet Ticket Sales
$627.00
149.2 : 00
Top Link (41-1 Plough)
$200.00
Gate Donations
$421.00
F 3 q, "'
Plough Points "
$240.00
BMO
$578.00
G (-" 0 < 0 0
Security
$144.00 144
Harold Walker Prizes
$30.00
30.00
Silent auction (Corn►.)
$ 47.20 35 vo
OATPA Jimmi Jons
$183.06
'-e 19' i o i
Banquet
$900.00 /2-7 od
i.ibro Interest
$125.13
S 3, L O
C)
Primo Money (Ploughing)
$1999.00 j310'6°
I fQjam
'4--1-) iZrt ug,,
a-:; -
:F 4 7
pEO-PuE 1'410 v M
Total
$2514.19
3 033,
Tents (Aaron Wilkins)
$ 565.00 5&-<-- --a
Plough'mg Judges
$ 355.40 3X7.00
Staking Day Lunch
$179.16_ 16-7, oe
BUSINESS DONATIONS
°A -V4 p�.-4 �;, S k i rh m gt s
I `{S - l
Total
$3225.00
_
3[1 `
St. John Ambulance
$ 200.U0 ZOO,-,'
SecYrreas Honorarium
400.00 3S-0.00
Exhibitor Fees
$915.00
° o
$11482.05
it 7073,5
Total Income
$ 7744.19
QMn--of the Fumaw
Sashes, Tiaras
$175.15
Convention Expenses
S 2M.362 -41P 3?
Total
$ 395.51 Aq&,39
Assets
1) 4-H Plough
2) 4-H Plough
3) 4-H Plough
4) Top Link
5) Plough Points
to Ski mvn rrs
Total Assets
$3500
$1950
$1500
$ 200
240
$7390 -753s-
Advertising
53s -
i oLer s go -A4,5 9
150
Advertising and Promotion
Manch Ad Times -Journal
Thank you Ad T -J
Aylmer Express $ 51,§.37r
(prize list, bookmarks,Match Ad.) =12 rq S
Carroll Publishing,
(Weekly News)
Total
Grand Total Expenses
$182.72 35757 5-0
$108.09 ? `
$12575.65
Becky Higgs
From: Dave Bradley <wdkmbradley@gmail.com>
Sent: Tuesday, December 29, 2015 2:56 PM
To: Becky Higgs
Subject: 2016 Grant Application
Follow Up Flag: Follow up
Flag Status: Flagged
Good Afternoon Becky
I am sending this email in regards to an email that was sent to Bill Todd. Over the past 2 years we have been
fundraising to get our Fire Safety Trailer refurbished. We have been successful in this project and last season
the trailer travelled from one end of Elgin County to the other. Now we are working towards some upgrades that
will help in educating the public. It is our goal to upgrade our generator to something a little more user friendly
and have a custom box built for it so its not travelling inside the trailer. Also we are wanting to put a intercom
system in the trailer which would educate children in proper use of the phone in a emergency. The trailer also
needs a upgrade of a second step attached at the back door of the trailer, which needs to be custom made.
We have been able to get the trailer decaled with our grants and sponsors names who were generous enough
to help out and now, would like to proceed to have Fire Prevention Messages added to the exterior. Along with
this there is always the cost of up keep.
Our account currently sits at a balance of $ 5,731.47
This has been a very fulfilling venture and without support it couldn't happen. If you need to contact me, I have
attached my information at the bottom.
Thank you and Happy New Year
Chief Fire Prevention Officer (Malahide Fire Service)
Dave Bradley
Elgin County Fire Safety House Fundraising Co -Chairperson
519-615-7749
wdkmbradleyg gmail. com
This message has been scanned by LastSnam e-mail security service.
Ce message a 6t6 v6rifi6 par le service de s6curit6 pour courriels LastSpam.
151
7!
Quad County Support Services
Mailing Address: P. O. Box 65, Wardsville, Ontario, NOL 2NO
November 10, 2015
Warden Paul Ens
County of Elgin
430 Sunset Drive
St. Thomas, Ontario
N5R 5V1
Dear Warden Ens and Council Members:
Telephone 519-693-4812
Fax 519-693-7055
Please consider my request for a grant for $2,000.00 for 2016 on behalf of Quad County Support Services.
Quad County Support Services is a charitable non-profit organization that provides services to adults who have a
developmental disability. We have been in operation for over 50 years and support some of the most vulnerable
people in our area. Quad County's catchment area comprises the ends of four counties and West Elgin is in this
area.
We currently have two commitments that are not funded in the West Elgin area. One is the partnership that we
share with the West Elgin Support Services office. The second is the West Elgin Outreach Program. Both of these
opportunities allow us to provide some supports to families and individuals so that they can access opportunities in
their home communities. Unfortunately, these programs are not funded by our funder the Ministry of Community
and Social Services. We have been very fortunate in past years to be a grateful recipient of a grant from the County
of Elgin and have been able to continue to offer this service to our individuals and families.
Enclosed as per your request is a copy of the 2014/2015 Audited Financial Statements. If you require any
additional information please feel free to contact me at 519-287-2827 or 519-693-4812. Thank you for your time
and consideration of our request.
Sincerely,
Mrs. Lyn Moniz
Corresponding Secretary
Quad County Support Services
Board of Directors
ADMINISTRATION OFFICES
RESOURCE CENTER
COMMUNITY EMPLOYMENT OPTIONS
RESIDENTIAL SERVICES
195 Wellington St,
205 Talbot Street
191 Queen Street
203 Main St.
Wardsville, Ontario
Wardsville, Ontario
Wardsville, Ontario
Glencoe, Ontario
NOL 2NO
NOL 2NO
NOL 2NO
NOL 1 MO
(519) 693-4812
(519) 693-4478
(519) 693-4929
(519) 287-2306
(519) 693-7055 (Fax)
152
(519) 287-5905. (fox)
QUAD: COUNTY SUPP!
F SERVICES
FINANCIAL STATEMENTS
MARCH 31, 2015
153
QUAD COUNTY SUPPORT SERVICES
MARCH 31, 2015
CONTENTS
Page
INDEPENDENT AUDITORS' REPORT
FINANCIAL STATEMENTS
Statement of Financial Position
1
Statement of Operations
2
Statement of Changes in Net Assets
3
Statement of Cash Flows
4
Notes to the Financial Statements
5 - 9
Schedules of Allocated Administration Expenses
10
Schedules of Operations
Organization 11
Vocation Alternative Supports 12
Adult Individual Living Supports 13
Associate Living Supports 14
Community Employment Choices 15
CEC Youth Fund 16
Canada -Ontario Job Grant 17
Adult Community Access Supports 18
Partner Facility Renewal - Capital 19
154
To the Members of
Quad County Support Services
Bailey
Kearney
Ferg usonI
C H A R T E R E D
ACCOUNTANTS
PARTNERS
STEPHEN J. OUTRIDGE, CPA, CA
KEVIN M. SABOURIN, CPA, CA
JAMES D. KEARNEY, CPA, CA (RET.)
INDEPENDENT AUDITORS' REPORT
We have audited the accompanying financial statements of Quad County Support Services, which comprise
the statement of financial position as at March 31, 2015, and the statements of operations, changes in net
assets and cash flows for the year then ended, and a summary of significant accounting policies and other
explanatory information.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in
accordance with Canadian accounting standards for not-for-profit organizations and for such internal control
as management determines is necessary to enable the preparation of financial statements that are free from
material misstatement, whether due to fraud or error.
Auditors' Responsibility
Our responsibility is to express an opinion on these financial statements based on our audit. We conducted
our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we
comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about
whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the
financial statements. The procedures selected depend on the auditors' judgment, including the assessment of
the risks of material misstatement of the financial statements, whether due to fraud or error. In making those
risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation
of the financial statements in order to design audit procedures that are appropriate in the circumstances, but
not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also
includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting
estimates made by management, as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our
qualified audit opinion.
Basis for Qualified Opinion
In common with many organizations, the Quad County Support Services, derives part of its income from
donations and fundraising activities, which by their nature are not susceptible to complete audit verification.
Accordingly, our verification of revenue from these sources was limited to an examination of the amounts
recorded in the records. We were not able to determine whether any adjustments might be necessary to these
revenues, excess of revenue over expenses, assets and net assets.
708 WELLINGTON STREET • P.O. BOX 24155WALLACEBURG
ONTARIO • N8A 4L6
PHONE: 519-627-1448 • FAX: 519-627-0557 • EMAIL: bkfllp@kent.net • WEBSITE: www.bkf.ca
Qualified Opinion
In our opinion, except for the adjustment, if any, had the revenue in the preceding paragraph been susceptible
to complete audit verification, the financial statements present fairly, in all material respects, the financial
position of Quad County Support Services as at March 31, 2015, and of its financial performance and its cash
flows for the year then ended in accordance with Canadian accounting standards for not-for-profit
organizations. /
LJ
Wallaceburg, Ontario Charte ed Accountants
May 25, 2015 Licensed Public Accountants
156
STATEMENT OF FINANCIAL POSITION
AS AT MARCH 31, 2015
ASSETS
2015 2014
CURRENT
Cash and bank $ 562,733 $ 505,638
Investments (Note 2) 181,916 181,894
Accounts receivable 28,833 5,400
HST receivable 9,844 13,478
Prepaid expenses 6,818 5,674
MORTGAGE RECEIVABLE (Note 3)
CAPITAL ASSETS (Note 4)
790,144
17,136
417,413
712,084
17,136
498,035
DUE FROM RELATED COMPANY (Note 10) 48,772 40,744
LIABILITIES AND NET ASSETS
$ 1,273,465 $ 1,267,999
2015 2014
CURRENT
Accounts payable and accrued liabilities (Note 5) $ 159,020 $ 132,935
Payable to the Ministry 6,487 3,525
DEFERRED CAPITAL CONTRIBUTIONS (Note 6)
165,507 136,460
254,751 317,309
NET ASSETS
Unrestricted 690,544 633,504
Investment in capital assets (Note 7) 162,663 180,726
853,207 81
$ 1,273,465 $ 1,267,999
APPROVED ON BEHALF OF THE BOARD
DIRECTOR
DIRECTOR
The accompanying notes are an integral part of these financial statements.
15-4-
QUAD COUNTY SUPPORT SERVICES
STATEMENT OF OPERATIONS
FOR THE YEAR ENDED MARCH 31, 2015
Investment in Unrestricted
Capital Assets Fund 2015 2014
REVENUE
41,414
48,863
- 381,355
Organization
$ - $ 103,856
$ 103,856
$ 92,396
Vocation Alternative Support
- 381,176
381,176
371,112
Individual Living Supports
- 637,301
637,301
623,489
Associate Living Supports
- 126,733
126,733
125,958
Community Employment Choices
- 803,945
803,945
786,192
CEC Youth
- 233,719
233,719
104,533
Canada -Ontario Job Grant
- 26,134
26,134
-
Community Access Supports
- 311,031
311,031
292,873
Partner Facility Renewal
- 7,232
7,232
-
Amortization of deferred capital contributions
62,558 -
62,558
62,558
EXPENSES
Organization
Vocation Alternative Support
Individual Living Supports
Associate Living Supports
Community Employment Choices
CEC Youth
Canada -Ontario Job Grant
Community Access Supports
Partner Facility Renewal
Amortization
62,558 2,631,127 2,693,685 2,459,111
- 41,414.
41,414
48,863
- 381,355
381,355
373,570
- 641,943
641,943
628,605
- 126,733
126,733
126,228
- 803,945
803,945
786,192
- 233,719
233,719
104,533
- 26,134
26,134
-
- 311,548
311,548
295,135
- 7,296
7,296 -
-
80,621 -
80,621
83,163
80,621 2,574,087 2,654,708 2,446,289
EXCESS OF REVENUE OVER EXPENSES
(EXPENSES OVER REVENUE) $ (18,063) $ 57,040 $ 38,977 $ 12,822
The accompanying notes are an integral part of these financial statements.
158 _2-
QUAD COUNTY SUPPORT SERVICES
STATEMENT OF CHANGES IN NET ASSETS
FOR THE YEAR ENDED MARCH 31, 2015
Investment in Unrestricted Total
Capital Assets Fund 2015 2014
NET ASSETS, beginning of the year $ 180,726 $ 633,504 $ 814,230 $ 801,408
Excess of revenue over expenses
(expenses over revenue) (18,063) 57,040 38,977 12,822
NET ASSETS, end of the year $ 162,663 $ 690,544 $ 853,207 $ 814,230
The accompanying notes are an integral part of these financial statements.
159-
QUAD COUNTY SUPPORT SERVICES
STATEMENT OF CASH FLOWS
FOR THE YEAR ENDED MARCH 31, 2015
2015 2014
OPERATING ACTIVITIES
Excess of revenue over expenses
(expenses over revenue)
$ 38,977
$ 12,822
Items not requiring cash
Amortization
80,621
83,163
Amortization of deferred capital contributions
(62,558)
(62,558)
57,040
33,427
Net change in non-cash working capital balances
Accounts receivable
(23,433)
2,955
HST receivable
3,634
(1,386)
Prepaid expenses
(1,144)
172
Due from related company
(8,028)
(4,172)
Accounts payable and accrued liabilities
26,086
30,916
Payable to the Ministry
2,962
(920)
Cash provided by operating activities
57,117
60,992
INVESTING ACTIVITIES
Additions to capital assets
Equipment
-
(22,596)
Cash used in investing activities
-
(22,596)
FINANCING ACTIVITIES
Deferred capital contributions
-
22,596
Cash provided by financing activities - 22,596
INCREASE IN CASH AND CASH EQUIVALENTS 57,117 60,992
CASH AND CASH EQUIVALENTS, beginning of the year 687,532 626,540
CASH AND CASH EQUIVALENTS, end of the year $ 744,649 $ 687,532
REPRESENTED BY
Cash and bank $ 562,733 $ 505,638
Investments 181,916 181,894
$ 744,649 $ 687,532
The accompanying notes are an integral part of these financial statements.
160 -4-
QUAD COUNTY SUPPORT SERVICES
NOTES TO THE FINANCIAL STATEMENTS
MARCH 31, 2015
GENERAL
The organization is incorporated without share capital under the Laws of Ontario and its principal activities
include the provision of developmental, vocational and residential services for the physically and mentally
challenged.
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
BASIS OF PRESENTATION
These financial statements have been prepared in accordance with the Canadian accounting standards for not-
for-profit organizations in Part III of the CPA Canada Handbook and include the following significant
accounting policies:
(a) FUND ACCOUNTING
The organization follows the fund basis of accounting. The financial statements separately disclose the
following funds maintained by the organization:
The unrestricted fund reflects activities associated with the organization's day-to-day operations.
The investment in capital assets reflects the activities associated primarily with the organization's capital
requirements.
(b) CASH AND CASH EQUIVALENTS
The organization's policy is to present bank balances under cash and cash equivalents, including
investments which can be promptly liquidated.
(c) REVENUE RECOGNITION
The organization is funded primarily by the Province of Ontario in accordance with budget arrangements
established by the Ministry of Community and Social Services. Operating subsidies are recorded as
revenue in the period to which they relate. Subsidies approved but not received at the end of an
accounting period are accrued. Where a portion of a subsidy relates to a future period, it is deferred and
recognized in that subsequent period.
Investment income includes interest income and is recorded on the accrual basis.
(d) FINANCIAL INSTRUMENTS
The organization recognizes and measures financial assets and financial liabilities on the statement of
financial position when they become a party to the contractual provisions of a financial instrument. All
financial instruments are measured at fair value on initial recognition.
The financial assets subsequently measured at amortized cost include cash and bank, investments,
accounts receivable, HST receivable, mortgage receivable and due from related company.
The financial liabilities measured at amortized cost include accounts payable and accrued liabilities, and
payable to the Ministry.
1615-
QUAR COUNTY SUPPORT SERVICES
NOTES TO THE FINANCIAL STATEMENTS
MARCH 31, 2015
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued)
(e) CAPITAL ASSETS
Capital assets are charged as expenses in the program in the year of acquisition. Amortization of capital
assets is provided for in these financial statements using the straight-line method at the following rates:
Buildings
2.5%
Equipment
20%
Automotive
20%
Leasehold improvements
10%
Paving
6.7%
(f) DEFERRED CAPITAL CONTRIBUTIONS
Deferred capital donations and capital grants are amortized on the diminishing balance basis over the
estimated useful life of the corresponding capital assets.
(g) ALLOCATION OF EXPENSES
The organization is involved in the provision of developmental, vocational and residential services for
the physically and mentally challenged. The costs of each program include the costs of personal
premises and other expenses that are directly related to providing the programs.
The organization also incurs a number of general support expenses that are common to the administration
of the organization and each of its programs.
The organization allocates certain of its general support expenses by identifying the appropriate basis of
allocating each component expense and applies that basis consistently each year. Amounts allocated are
provided in the schedule of Allocated Administration Expenses.
(h) USE OF ESTIMATES
The preparation of financial statements in accordance with Canadian generally accepted accounting
principles requires management to make estimates and assumptions that affect the reported amounts of
assets and liabilities at the statement of financial position date, as well as revenue and expenses for the
year. The organization regularly assesses these estimates and, while actual results may differ,
management believes that the estimates are reasonable.
Accounts specifically affected by estimates in these financial statements include accounts receivable,
accounts payable and accrued liabilities and the estimated useful life of capital assets.
2. INVESTMENTS
The investments consist of guaranteed investment certificates earning interest at varying rates from 1.15%
to 3.35% and maturing at varying dates through November, 2019. At year end the market value of the
investments approximated the carrying value.
162 -6-
3. MORTGAGE RECEIVABLE
NOTES TO THE FINANCIAL STATEMENTS
MARCH 31, 2015
2015 2014
12% Mortgage receivable interest recoverable annually,
maturing January, 2016 $ 17,136 $ 17,136
The mortgage is receivable from Quadco Services for the Handicapped, a related company which rents
property to handicapped persons, and is secured by land and building located at 159 B Ewen Avenue in
Glencoe, Ontario.
4. CAPITAL ASSETS
Accumulated Net Net
Cost Amortization 2015 2014
Land
$ 48,960
$ -
$ 48,960
$ 48,960
Buildings
424,007
307,851
116,156
125,493
Equipment
374,862
346,839
28,023
52,226
Automotive
204,646
188,542
16,104
28,720
Leasehold improvements
371,490
163,320
208,170
242,636
Paving
3,000
3,000
-
-
$ 1,426,965 $ 1,009,552 $ 417,413 $ 498,035
5. ACCOUNTS PAYABLE AND ACCRUED LIABILITIES
Accounts payable and accrued liabilities are comprised of the following amounts:
2015 2014
Accounts payable and accrued liabilities $ 157,589 $ 131,678
Government remittances pa able 1,431 1,257
$ 159,020 $ 132,935
6. DEFERRED CAPITAL CONTRIBUTIONS
Deferred capital contributions related to capital assets represent the unamortized amount of donations and
grants received for the purchase of capital assets. The amortization of deferred capital contributions is
recorded in the statement of operations.
Balance, beginning of the year
Capital contributions received
Less: amounts amortized to revenue
2015 2014
$ 317,309 $ 357,271
- 22,596
62,558) (62.558
Balance, end of the year $ 254,751 $ 317,309
1 G -T -
S. CFSA SERVICES APPROVAL WITH MINISTRY OF COMMUNITY AND SOCIAL SERVICES
Quad County Support Services has a Service Contract/CFSA approval with the Ministry of Community
and Social Services and the Ministry of Children and Youth Services. A reconciliation report summarizes,
by detail code, all revenue and expenses and identifies any resulting surplus or deficit that relates to the
Service Contract/CFSA Approval.
A review of this report shows the following services to be in a deficit position as at March 31, 2015:
Vocation Alternative Supports $ (179)
Adult Living Supports $ (4,642)
Adult Community Access Supports $ (517)
Partner Facility Renewal - Capital (64)
9. PUBLIC SALARY DISCLOSURE
In the year ended March 31, 2015, there were no employees that received a salary of $100,000 or more as
defined in the Public Sector Salary Disclosure Act, 1997.
164 -8-
QUAD COUNTY SUPPORT SERVICES
NOTES TO THE FINANCIAL STATEMENTS
MARCH 31, 2015
7. INVESTMENT IN CAPITAL ASSETS
(a) Investment in capital assets is calculated as follows:
2015
2014
Capital assets
$
417,413
$ 498,035
Amounts financed by:
Deferred capital contributions
(254,751)
(317,309)
$
162,662
$ 180,726
(b) Change in net assets invested in capital assets is calculated as follows:
2015
2014
Excess of expenses over revenue:
Amortization of deferred capital contributions
$
62,558
$ 62,558
Amortization of capital assets
(80,621)
(83,163)
$
(18,063)
$ (20,605)
Net change in investment in capital assets:
Purchase of capital assets
$
-
$ 22,596
Amount funded by:
Deferred capital contributions
-
(22,596)
S. CFSA SERVICES APPROVAL WITH MINISTRY OF COMMUNITY AND SOCIAL SERVICES
Quad County Support Services has a Service Contract/CFSA approval with the Ministry of Community
and Social Services and the Ministry of Children and Youth Services. A reconciliation report summarizes,
by detail code, all revenue and expenses and identifies any resulting surplus or deficit that relates to the
Service Contract/CFSA Approval.
A review of this report shows the following services to be in a deficit position as at March 31, 2015:
Vocation Alternative Supports $ (179)
Adult Living Supports $ (4,642)
Adult Community Access Supports $ (517)
Partner Facility Renewal - Capital (64)
9. PUBLIC SALARY DISCLOSURE
In the year ended March 31, 2015, there were no employees that received a salary of $100,000 or more as
defined in the Public Sector Salary Disclosure Act, 1997.
164 -8-
QUAD 'COUNTY SUPPORT SERVICES .
NOTES TO THE FINANCIAL STATEMENTS
MARCH 31, 2015
10.. RELATED PARTY TRANSACTIONS
As outlined in note 4, the organization has entered into an agreement with a related company whereby the
related company has borrowed funds to secure a property rented to handicapped persons. The mortgage is
receivable interest only. Interest in the amount of $2,056 (2014 - $2,056) is included in organization
revenue in the statement of operations. In addition, the organization has an amount receivable from this
company related to advances of working capital and uncollected interest. The resulting receivable of
$48,772 (2014 - $40,744) is non-interest bearing and has no specified terms of repayment and is shown on
the statement of financial position as due from related company. Transactions between related parties have
been recorded at their exchange amounts.
11. ECONOMIC DEPENDENCE/GOVERNMENT ASSISTANCE
The organization receives a substantial amount of its revenue from the Ontario Ministry of Community and
Social Services,the Ministry of Children and Youth Services and the Ministry of Training, Colleges and
Universities and is financially dependent on the Province for funding.
12. FINANCIAL INSTRUMENT RISK MANAGEMENT
The organization is exposed to various risks through its financial instruments, without being exposed to
concentrations of risk. The following analysis presents the organization's exposures to significant risk as
at March 31, 2015:
CREDIT RISK
Credit risk is the risk of financial loss to the organization if a debtor fails to discharge an obligation.
The organization is exposed to credit risk with respect to accounts receivable. The organization assesses,
on a continuous basis, accounts receivable on the basis of amounts it is virtually certain to receive.
There has been no change to this risk exposure from the prior year.
13. COMMITMENTS AND CONTINGENCIES
The company has entered into a lease agreement for the premises from which it operates one of its
programs. The annual minimum lease obligation expiring in 2016 is $21,630.
m
SCHEDULE OF ALLOCATED ADMINISTRATION EXPENSES
FOR THE YEAR ENDED MARCH 31, 2015
2015 2014
EXPENSES
$ 142,307
$ 133,267
Salaries and' employee benefits
$ 97,460
$ 95,734
Staff travel and training
4,701
2,689
Purchased services
16,708
16,129
Office
4,480
6,421
Utilities and taxes
4,058
3,413
Insurance
2,754
2,019
Repairs and maintenance
4,658
1,040
Communication
6,085
5,481
Other
1A03
341
The accompanying notes are an integral part of these financial statements.
166-10-
$ 142,307
$ 133,267
ALLOCATION
Organization
$ 15,188
$ 9,488
Vocation Alternative Support
33,266
32,659
Individual Living Supports
56,425
54,059
Associate Living Supports
12,130
12,227
Community Access Supports
25,298
24,834
$ 142,307
$ 133,267
The accompanying notes are an integral part of these financial statements.
166-10-
The accompanying notes are an integral part of these financial statements.
1671-
103,856
92,396
EXPENSES
Allocated administration
15,188
9,488
Administration
25,755
35,958
Contract services
-
3,375
Telephone,wireless
264
42
Minor capital
207
-
41,414
48,863
EXCESS OF REVENUE OVER EXPENSES
$ 62,442 $
43,533
The accompanying notes are an integral part of these financial statements.
1671-
QUAD COUNTY SUPPORT SERVICES
SCHEDULE OF OPERATIONS - VOCATION ALTERNATIVE SUPPORTS
FOR THE YEAR ENDED MARCH 31, 2015
2015
2014
REVENUE
Provincial subsidy
$ 352,843
$ 342,500
Sales
2,095
487
Contract labour
7,296
6,397
Other
172
10,448
Transportation
18,770
11,280
381,176
371,112
EXPENSES
Salaries and employee benefits
241,724
233,546
Trainee wages
52,219
51,187
Purchased services
707
449
Supplies
5,446
8,711
Utilities and taxes
6,692
6,460
Staff travel and training
2,526
1,134
Repairs and maintenance
1,537
2,340
Insurance
4,394
5,561
Advertising and promotion
30
30
Vehicle operation
29,737
28,841
Communication
3,077
2,652
Allocated administration
31266
32.659
381,355 373,570
EXCESS OF EXPENSES OVER REVENUE $ (179) $ (2,458)
The accompanying notes are an integral part of these financial statements.
168 -12-
QUAD. COUNTY SUPPORT SERVICES
SCHEDULE OF OPERATIONS - ADULT INDIVIDUAL LIVING SUPPORTS
FOR THE YEAR ENDED MARCH 31, 2015
2015 2014
REVENUE
Provincial subsidy $ 629,126 $ 608,375
Transportation - 5,000
Other funding 8,175 10.114
641,943 628,605
EXCESS OF EXPENSES OVER REVENUE $ (4,642) $ (5,116)
The accompanying notes are an integral part of these financial statements.
1693-
6373301
623,489
EXPENSES
Salaries and employee benefits
560,151
549,898
Staff travel and training
3,080
4,089
Purchased services
892
961
Supplies
1,862
3,140
Rent
5,400
5,400
Repairs and maintenance
3,877
161
Insurance
3,954
2,585
Advertising and promotion
326
54
Vehicle operation
4,156
6,361
Communication
1,820
1,897
Allocated administration
56,425
54.059
641,943 628,605
EXCESS OF EXPENSES OVER REVENUE $ (4,642) $ (5,116)
The accompanying notes are an integral part of these financial statements.
1693-
REVENUE
Provincial subsidy
SCHEDULE OF OPERATIONS - ASSOCIATE LIVING SUPPORTS
FOR THE YEAR ENDED MARCH 31, 2015
2015 2014
$ 126,733 $ 125,958
EXPENSES
Salaries and employee benefits
34,738
33,556
Staff travel and training
658
2,500
Purchased services
76,644
76,097
Supplies
60
-
Insurance
503
640
Vehicle operation
2,000
1,058
Communication
-
150
Allocated administration
12,130
12,227
126,733 126,228
EXCESS OF REVENUE OVER EXPENSES
(EXPENSES OVER REVENUE) $ - $ (270)
The accompanying notes are an integral part of these financial statements.
170-14-
REVENUE
MTCU recoveries
Interest
EXPENSES
SCHEDULE OF OPERATIONS - COMMUNITY EMPLOYMENT CHOICES
FOR THE YEAR ENDED MARCH 31, 2015
2015 2014
$ 803,945 $ 786,140
- 52
803,945 786,192
Operating
650,209
638,181
Employment and training
133,161
102,118
Supplies
2,747
5,492
Rent
16,000
17,500
Repairs and maintenance
1,828
22,901
803,945 786.192
EXCESS OF REVENUE OVER EXPENSES
The accompanying notes are an integral part of these financial statements.
17J5-
SCHEDULE OF OPERATIONS - CEC YOUTH FUND
FOR THE YEAR ENDED MARCH 31, 2015
2015 2014
REVENUE
MTCU recoveries $ 233,690 $ 104,500
Interest 29 33
233,719 104,533
EXPENSES
Operating 23,328 10,740
Employment and training 210,188 93,793
Supplies 203 -
233,719 104,533
EXCESS OF REVENUE OVER EXPENSES
The accompanying notes are an integral part of these financial statements.
172-16-
QUAD COUNTY SUPPORT SERVICES
SCHEDULE OF OPERATIONS - CANADA -ONTARIO JOB GRANT
FOR THE YEAR ENDED MARCH 31, 2015
2015 2014
REVENUE
MTCU recoveries $ 26,134 $
EXPENSES
Salaries and benefits 2,296
Training incentives 22,214
Allocated administration 1.624
EXCESS OF REVENUE OVER EXPENSES $ - $ -
The accompanying notes are an integral part of these financial statements.
17t7-
SCHEDULE OF OPERATIONS - ADULT COMMUNITY ACCESS SUPPORTS
FOR THE YEAR ENDED MARCH 31, 2015
2015 2014
REVENUE
Provincial subsidy $ 280,013 $ 272,810
Other 31,018 20,063
EXCESS OF EXPENSES OVER REVENUE $ (517) $ (2,262)
The accompanying notes are an integral part of these financial statements.
174-18-
311,031
292,873
EXPENSES
Salaries and employee benefits
243,463
235,095
Staff travel and training
2,110
1,257
Purchased services
7,592
3,060
Supplies
14,395
12,178
Utilities and taxes
6,614
6,536
Rent
2,119
1,370
Repairs and maintenance
2,016
6,302
Insurance
3,546
2,136
Advertising and promotion
-
126
Vehicle operation
2,995
-
Personal needs
174
955
Communication
1,226
1,286
Allocated administration
25,298
24,834
311,548
295,135
EXCESS OF EXPENSES OVER REVENUE $ (517) $ (2,262)
The accompanying notes are an integral part of these financial statements.
174-18-
REVENUE
Minor capital grant
SCHEDULE OF OPERATIONS - PARTNER FACILITY RENEWAL - CAPITAL
FOR THE YEAR ENDED MARCH 31, 2015
2015 2014
$ 7,232 $
EXPENSES
Repairs and maintenance 7,296 -
EXCESS OF EXPENSES OVER REVENUE $ (64) $ -
The accompanying notes are an integral part of these financial statements.
1739-
P.D. Box 130
www.rodneyfai
4
County of Elgin — Council Members
450 Sunset Drive
St. Thomas, ON
N5R SV1
Dear County Council Members:
This is a grant request from the Directors of the Rodney-Aldborough Agricultural Society for the year 2016
The Society has a membership of 350 plus and will hold its 162nd fair on September 16'h 17th, and 18th, 2016.
The Directors, Associate Directors and volunteers are planning an exciting upcoming fair and request that
the Corporation of the County of Elgin duly consider providing the society a grant in 2016.
Money received from the County of Elgin will be used for providing entertainment and lunch for adults with
developmental disabilities and for school age children, for agricultural displays and educational
demonstrations, and entertainment for all ages.
Thank you for your continued support each year. The success of the fair is directly dependant on the
financial support of the County of Elgin, OMAF, local businesses, service clubs, and members of the
community as well as the many, many hours put in by volunteers.
Yours truly,
June McLarty
Secretary
176
From: Jim Bundschuh
To: Becky Hi
Subject: FW: County Grant for Rodney Aldborough Fair
Date: Monday, February 22, 2016 11:40:57 AM
From: June McLarty [mailto:jmclarty@xplornet.ca]
Sent: February -22-16 5:48 AM
To: Jim Bundschuh
Cc: rbcbuchanan@icloud.com
Subject: County Grant for Rodney Aldborough Fair
Jim,
We will be using the grant money for capital upgrades to our existing grand stand. We are also
expecting increased costs this year due to loss of our midway provider. We are expecting to have to
pay for a midway to come to our fair and are expecting the cash reserves to be used up this year. As
well over the last 2 years we have consistently been operating at a net loss.
If you have any other questions please contact our treasurer, Ron Buchanan.
Thank you,
June McLarty
On 12/02/2016 3:19 PM, Jim Bundschuh wrote:
Hi June, Council had a preliminary review of grant requests this week. During
that review, Council indicated a desire to reduce grant spending. They plan to
look at organizations with sufficient reserves/cash on hand that would indicate
a capacity to self -fund their programs without the need for a County grant.
Could you please reply, indicating what plans your organization has for its
reserves/cash available. This information will be included in Council's final
grant deliberations on March 8. A response prior to February 22 would be
appreciated.
Thank you,
Jim Bundschuh
Director of Financial Services
County of Elgin
(519) 631-1460 x141
This email may contain confidential information. If you are not one of the intended
recipients, if you receive this email or if it is forwarded to you without the express
authorization of The County of Elgin, please destroy this email and contact us immediately.
' 4�11� ��:re;���. a aair7i;,li����ar h�,lrti���: ��ar7i�rliiraair7ur�u�u���ar7ih I�s��:�f'aair��: I�siruir7ih�,liir7if;g 4Jhi6, ��:..ir�u�u mull
177
RODNEY ALDBOROUGH AGRICULTURAL SOCIETY
FINANCIAL STATEMENTS
For the year ended December 31, 2015
(Unaudited)
178
21961 1 UGHWAY #7
MABERLY, ON
10112130
Tel, 519.1172,8334
Fax, 877,247,0465
REVIEW ENGAGEMENT REPORT
To the Directors of the
Rodney Aldboi-ough Agricultural Society
I have reviewed the balance sheet of the Rodney Aldborough A(�HCL]Itllral Society as at December 3 1, 2015 and the
statement of operations and changes in net assets for the year, then ended, These financial statements have been
prepared in accordance with Canadian accounting standards for not-for-profit organizations. My review was made
in accordance with Canadian generally accepted standards for review engagIlmensand accordingly consisted
primarily ofenquiry, analytical procedures and discussion related to information supplied to me by the organization.
A review does not constitute an audit and consequently I do not express an audit opinion oil these financial
statements.
Based on rnreview, nothing has come to m me that Causes e to believe that these financial statements are
Y z:1
not, in all material respects, in accordance with Canadian accounting standards not-lor-profit organizations.
ndrew, Heyb1orn
Professional Business and ,accounting Consultant
Maberly, Ontario
January 6, 2016
.. . . .. . . ................. . .......
179
RODNEY ALDBOROUGH AGRICULTURAL SOCIETY
BALANCE SHEET (Unaudited)
As at December 31, 2015
Current
Bank
Investment
Prepaid expenses
Liabilities
Reserves
Net Assets - unrestricted
ASSETS
2015
$ 4,295
11,980
2,213
2014
$ 6,965
11,086
2,302
$ 18,•188 $ 20,353
LIABILITIES AND NET ASSETS
$ 0
18,488
$ 0
20,353
$ 18,488 $ 20,353
The accompanying summary of significant accounting
policies form an integral part of these financial statements.
RODNEY ALDBOROUGH AGRICULTURAL SOCIETY
STATEMENT OF OPERATIONS AND CHANGES IN NET ASSETS (Unaudited)
For the year ended December 31, 2015
Receipts
Grants received
Gate receipts
Other fair revenues
Donations
Advertising income
Fund raising
Investment income
Other income
Disbursements
Bad debts
Tractor Pull
Entertainment
Other fair expenses
Fair prizes
Exhibits, demonstrations
Fund raising expenses
Other fair expenses - Ambassador
Fair and administrations equipment
Donations
Administration, postage and courier
Advertising and promotion
Travel expenses
Insurance
Conferences, education and annual meeting
Honorariums
Registration fees, dues and licences
Miscellaneous
Receipts over (under) disbursements for the year
Net assets, beginning of year
Net assets, end of year
2015
$ 7,500
14,410
9,381
10,434
6,037
1,767
994
1,399
51,922
400
11,935
5,760
9,036
8,353
1,260
0
2,032
0
260
826
2,100
1,660
4,008
125
5,000
776
256
53,787
S
2014
8,233
16,439
7,420
11,084
5,799
1,111
-156
755
50,685
260
11,358
6,861
10,622
9,387
0
89
381
134
60
733
865
1,089
3,985
155
5,100
603
0
51,682
-1,865 -997
20,353 21,350
$ 18,488 S 20,353
The accompanying summary of significant accounting
policies form an integral part of these financial statements.
181
RODNEY ALDBOROUGH AGRICULTURAL SOCIETY
Statement of Cash Flows (Unaudited)
For the .year ended December 31, 2015
Cash resources provided by (used in)
Operating activities
Receipts over (under) disbursements for the year
Items not involving cash
Change in accounts receivable
Change in prepaid expenses
Investing activities
(Increase) / decrease in value of investment
Increase (decrease) in cash
Cash, beginning of year
Cash, end of year
2015 2014
-1,865 $ -997
0 105
-894 155
-2,670 -760
6,965
$ 4,295
The accompanying summary of significant accounting
policies form an integral part of these financial statements.
182
7,725
6,965
RODNEY ALDBOROUGH AGRICULTURAL SOCIETY
BREAKDOWN OF PRIZES EXPENSES
For the year ended December 31, 2015
A. CLASS EXPENDITURES
Competitive Class - Prize Monev paid out for the followine competitions:
Livestock
Class 1 Sheep $ 250.00
Class 2 Cattle 2,620.00
Class 3 Miniature Horse 834.00 $ 3,704.00
Cron
Class 6
Grain & Seed
600.00
Class 11
Flowers
303.00 903.00
Farm Fresh
Junior Fair
458.33
Class 7
Roots & Vegetables
288.00
Class 8
Fall Fruits
96.00 384.00
Homecraft and Cultural Expression
$ 9,228.33
Class 4
Scarecrow Competition
150.00
Class 9
Culinary Arts
685.00
Class 10
Creative Crafts
642.00
Class 12
Art
214.00
Class 14
Photography
153.00 1,844.00
Youth Competitions
Class 13
Faun Display
50.00
Class 15
Youth Poster Competition
10.00
Class 17
Junior Fair
458.33
Class 18
Ambassador
1,000.00 1,518.33
Judges costs
875.00
Total Competitive Class Expenditures
$ 9,228.33
Non -Competitive Class - Educational exhibitions or demonstrations
Livestock
Kennedy Kritters
TOTAL OF A. Competitive and non-competitive expenditures
183
$ 1,260.00
$ 10,488.33
RODNEY ALDBOROUGH AGRICULTURAL SOCIETY
BREAKDOWN OF PRIZES EXPENSES - FOR AGRICULTURAL EXHIBITION GRANT
For the year ended December 31, 2015
A. CLASS EXPENDITURES
Competitive Class - Prize Monev said out for the following competitions:
Livestock
Class 1 Sheep $ 250.00
Class 2 Cattle 2,620.00
Class 3 Miniature Horse 834.00 $ 3,704.00
Cron
CALCULATION OF AGRICULTURAL EXHIBITION GRANT
1/3 of Total Eligible Expenditures from line G to a maximum of $3,000
Grant Requested 3,000.00
:m
Class 6 Grain & Seed
600.00
Class I I Flowers
303.00
903.00
Farm Fresh
Class 7 Roots & Vegetables
288.00
Class 8 Fall Fruits
96.00
384.00
Homecraft and Cultural Expression
Class 4 Scarecrow Competition
150.00
Class 9 Culinary Arts
685.00
Class 10 Creative Crafts
642.00
Class 12 Art
214.00
Class 14 Photography
153.00
1,844.00
Youth Competitions
Class 13 Farm Display
50.00
Class 15 Youth Poster Competition
10.00
Class 17 Junior Fair
458.33
Class 18 Ambassador
1,000.00
1,518.33
Judges costs
875.00
Total Competitive Class Expenditures
$
9,228.33
Non -Competitive Class - Educational exhibitions or demonstrations
Livestock
Kennedy Kritters
$
1,260.00
TOTAL OF A. Competitive and non-competitive expenditures
$
10,488.33
B.
AMATEUR TALENT
$
0.00
C.
FARMSTEAD IMPROVEMENT COMPETITIONS
$
0.00
D.
TOTAL OF B & C (not exceeding $1,000)
$
0.00
E.
ENTER 1/2 OF A
$
5,244.17
F.
Enter the amount on line D or E whichever is less
$
0.00
G.
TOTAL ELIGIBLE EXPENDITURES (A plus F)
$
10,488.33
CALCULATION OF AGRICULTURAL EXHIBITION GRANT
1/3 of Total Eligible Expenditures from line G to a maximum of $3,000
Grant Requested 3,000.00
:m
RODNEY ALDBOROUGH AGRICULTURAL SOCIETY
Summary of Significant Accounting Policies
(Unaudited)
For the year ended December 31, 2015
Nature and Purpose of Organization
The primary purpose of The Rodney Aldborough Agricultural Society is to host an annual
fall fair at the fairgrounds located in Rodney, Ontario.
The organization is an unincorporated non-profit organization and is exempt from income
taxes.
Investment
The organization carries a guaranteed investment fund at a quoted market value.
Revenue Recognition
Grants related to current expenditures are reflected in the accounts as revenue in the current
year.
Fundraising and donation revenue is recorded as income when funds are received.
Volunteers contribute time to assist the organization in organizing and hosting the fall fair.
Because of the difficulty in determining their fair value, contributed services are not
recognized in the financial statements.
Investment income is recognized as earned.
Capital Assets
Capital assets belonging to the organization are not reported on the financial statements.
They are expensed in the year of purchase.
Use of Estimates
The preparation of the organization's financial statements in accordance with Canadian
accounting standards for not-for-profit organizations requires management to make estimates
and assumptions that affect the reported amounts of assets, liabilities, revenues and expenses
during the reporting periods. Actual results could differ from estimates used in these
financial statements.
185
RODNEY ALDBOROUGH AGRICULTURAL SOCIETY
Notes to the Financial Statements
(Unaudited)
For the year ended December 31, 2015
1. Investments and Risk Management
The investment is comprised of a guaranteed investment fund held with Transamerica Life Canada.
It is the management's opinion that the organization is not exposed to significant interest or credit
risks.
Ontario
Society financial records must be audited for the protection of both the treasurer and the Society.
One of the following must be submitted:
a completed Audit Certificate with two signatures that are not executive officers
or board members of the Society or related to one another or the treasurer.
OR
an Audit Report (not a Compilation, also known as, Notice to Reader) that
has been completed by a professional firm (CA, CMAJCPA, CGA),). Please
send a copy of the Audit Report and retain the original for your files. This
usually has only one signature.
Note that Compilations, also known as Notice to Readers,, will no longer be acceptable as
formats for reviews. If your financial statements are in this format, please also supply the
Audit Certificate as described above.
We certify that the statements of receipts & disbursements and assets & liabilities of the
Rodney Aldiborough Agricultural Society, for the fiscal year ended December 31, 2015,
are correct, and that our examination of the books and records of the Society included tests to
ensure:
1. all cash receipts were correctly recorded;
2. all recorded vouchers were accurate and authentic;
3. all investment and similar assets which were reported actually exist.
Date : January 6, 2016
Auditor / Financial Re i6! —A drew Heybiom
Signature
Phone (519) 872-8334
Date : January 6, 2016
Auditor / Financial Reviewer — Douglas Clarke
Signature
Phone (613) 702-0467
Any officer, director or auditor of an organization who makes a false statement in any report or
information required under the Agricultural and Horticultural Organizations Act is guilty of an
offence and on conviction is liable to a fine of not more than, $2000. R.S.O. 1990, c. A.9, s. 16
sy-nainne- Q u—cC l 1
os—
safe9e*mmunities"
' i S�. thoMaS-�9;n
Granting Expenditure Proposal
November 27, 2015
The St.Thomas-Elgin Safe Communities Coalition is requesting funds from the County of Elgin
to assist the Coalition to increase our injury prevention presence to the residents of Elgin County.
The Coalition will achieve this goal in partnership with the County of Elgin. The Coalition will
raise the profile that Elgin is a designated Safe Community with Safe Communities Canada and
that there are a group of over 30 concerned partner organizations identifying and making strides
in preventing intentional and unintentional injuries in our County. The Safe Communities
St.Thomas-Elgin Coalition believes that a safe life is a basic right. Being designated in Canada,
is a public affirmation of, and testament to, a community's aspiration to create a safer life for all
its citizens.
The proposed expenditures are as follows:
1. An entrance sign identifying that the County of Elgin is a Safe Community at the
following entering/exiting Wellington Rd. from the North and entering/exiting Hwy #
73 from the North.
2. Print, billboard and radio advertising campaigns throughout the year of 2016, informing
the residents of the City to top five injury prevention priorities identified- Motor Vehicle
Collisions, Falls, Self-Harm/Suicide, Assault and Abuse and Sports and Recreation.
This is not an end point, but rather, the beginning of a concerted effort to make injury prevention
and safety promotion a top community priority with tangible results, ultimately creating safer
places where citizens can live, work, learn and play.
for your consideration,
r
Safe Communities Coaliton
Safe Communities St.Thomas-Elgin
Grant Request County of Elgin 2016
Item
County Contribution
In -Kind Donation
Safe Com Contribution
Signage/Installation
1,500.00
Sign Template
200.00
Print Advertising Campaign
1,000.00
1,000.00
500.00
Radio Advertising Campaign
1,000.00
1,000.00
Billboard Advertising Campaign
1,500.00
1,500.00
TOTAL REQUEST
5,000.00
3,500.00
700.00
ST. THOMAS & DISTRICT CHAMBER OF COMMERCE
Notes to the Financial Statements
For the Year Ended August 31, 2015
L SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
Fund Accounting
The accounts are maintained in accordance with the principles of fund accounting. Under these
principles, resources are classified for accounting and reporting purposes into funds that are in
accordance with specified activities or objectives. The organization uses two fund groups: Operating
Fund and Building Fund.
The Operating Fund accounts for the organization's administrative and operational revenues and
expenses related to program delivery.
The Building Fund reports amounts that are reserved for aquiring or furnishing office premises.
The Safe Communites Fund accounts for revenues and expenses related to community safety and
awareness activities.
Revenue Reco nition
Membership revenue is recognized in the year that it is billed to the members. Revenue from projects
and activities are recognized at the time when the sales effort for the project is substantially complete
or the activity has occurred. Other revenues are recognized when earned.
Method of Accounting
The deferral method is used to account for contributions. Restricted contributions are deferred and
recognized as revenue in the year in which the related expenses are incurred. Unrestricted
contributions are recognized as revenue when received or receivable if the amount to be received can
be reasonably estimated and collection is reasonably assured.
Contributed Services
Volunteers contribute an indeterminable number of materials, services and hours per year. Because
of the difficulty of determining their fair value, contributed materials and services are not reflected in
the financial statements.
Financial Instruments
Measurement of financial instruments
The organization initially measures its financial assets and liabilities at fair value, except for certain
non -arm's length transactions.
The organization subsequently measures all its financial assets and financial liabilities at amortized
cost, except for investments in equity instruments that are quoted in an active market, which are
measured at fair value. Changes in fair value are recognized in net income.
-8-
190
ST. THOMAS & DISTRICT CHAMBER OF COMMERCE
Notes to the Financial Statements
For the Year Ended August 31, 2015
PURPOSE OF THE ORGANIZATION
The St. Thomas & District Chamber of Commerce is a not-for-profit organization whose objects are
to promote the commercial, industrial, agricultural and civic welfare of the City of St. Thomas and
surrounding district, as defined under the federal Boards of Trade Act; to promote integrity and good
faith; to maintain just and equitable principles in business and professional practices; and to acquire,
preserve and distribute data, statistics and information of value to the membership and/or the public
served by the membership.
The Chamber is exempt from income tax under section 149(1)(e) of the Canadian Income Tax Act.
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Accounting Estimates
The preparation of financial statements in accordance with Canadian standards for not-for-profit
organizations requires management to make estimates and assumptions that affect the reported
amount of assets and liabilities and disclosure of contingent assets and liabilities at the date of the
financial statements and the reported amount of revenues and expenses during the reported period.
These estimates are reviewed periodically, and, as adjustments become necessary, they are reported in
earnings in the period in which they become known.
In particular, the organization uses estimates when accounting for certain items, including:
Allowance for doubtful accounts
Useful lives of tangible assets
Revenues
In the opinion of management, the financial statements have been prepared within reasonable limits
of materiality and within the framework of the accounting policies summarized below;
Tangible Capital Assets and Amortization
Tangible capital assets are recorded at cost. When an asset is sold or otherwise disposed of, the
original cost and related accumulated amortization are removed from the accounts, and the gain or
loss is recognized in earnings.
Amortization
Amortization is calculated on the straight-line method. The rates used of 3 to 5 years for the
equipment are estimated to be sufficient to amortize the cost of the assets to their residual values by
the expiration of their useful lives.
ST. THOMAS & DISTRICT CHAMBER OF COMMERCE
Statement of Financial Position
As at August 31, 2015
CURRENT ASSETS
Cash
Accounts receivable
Prepaid expenses
Advance to operating fund (Note 5)
S afe
Operating BuildingCommunities
Fund Fund Fund 2015 2014
ASSETS
- 13,332 8,616 21,948 7,697
13,747 - - 13,747 18,182
1,945 - - 1,945 2,253
- 56,015 - 56,015 59.514
15,692 69,347 8,616 93,655 87,646
INVESTMENTS (NOTE 2) - 209,543 - 209,543 205,128
TANGIBLE CAPITAL ASSETS (NOTE 3) 2.977 - - 2,977 5,585
TOTAL ASSETS 18,6669 278,890 8.616 306,175 298.359
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Bank indebtedness (Note 4)
Accounts payable and accrued liabilities
Government remittances payable
Advance from building fund (Note 5)
NET ASSETS
57,573 -
- 57,573
40,595
3,157 -
- 3,157
6,111
3,769 -
- 3,769
1,992
56,015 -
- 56,015
59,514
120,514 -
- 120,514
108,212
101845) 278,890
8,616 185,661
190,147
18®,669 278,890 8,616 306,175 298.359
On Behalf of the Board
r�, ✓
Director Director
See accompanying notes to the financial statements
-2-
192
19 1 GRAHAM SCOTTENNSLLP
CHARTERED PROFESSIONAL ACCOUNTANTS
P. 519-633-0700 - F. 519-633-7009 R 519-773-9265 • F. 519-773-9683
)11 450 Sunset Drive, St, Thomas, ON N513 5V1 25 John Street South, Aylmer, ON N5H 2C1
www,grahamscottenns.com
INDEPENDENT AUDITORS' REPORT
To the Members of the:
St. Thomas & District Chamber of Commerce
Report on the Financial Statements
We have audited the accompanying financial statements of the St. Thomas & District Chamber of Commerce, which comprise
the statement of financial position as at August 31, 2015, and the statements of operations, changes in net assets, and cash flow
for the year then ended, and a summary of significant accounting policies and other explanatory information.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian
accounting standards for not-for-profit organizations and for such internal control as management determines is necessary to
enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
Auditors' Responsibility
Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in
accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical
requirements and plan and perform the audit to obtain reasonable assurance whether the financial statements are free of material
misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements.
The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the
financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control
relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are
appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal
control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting
estimates made by management, as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our qualified audit
opinion.
Basis for Qualified Opinion
In common with many non-profit entities, the organization derives revenue from projects and activities, the completeness of
which is not susceptible of satisfactory audit verification. Accordingly, our verification of these revenues was limited to the
amounts recorded in the records of the organization and we were not able to determine whether any adjustments might be
necessary to contributions, excess of revenues over expenses, current assets and net assets.
Qualified Opinion
In our opinion, except for the effects of the matter described in the Basis for Qualified Opinion paragraph, the financial
statements present fairly, in all material respects, the financial position of the St. Thomas & District Chamber of Commerce as
at August 31, 2015, and the results of its operations and cash flows for the year then ended in accordance with Canadian
accounting standards for not-for-profit organizations.
St. Thomas, Ontario
November 10, 2015
-1-
193
C;� so& S"d
CHARTERED PROFESSIONALACCOUNTANTS
Licensed Public Accountants
St. Thomas - Elgin
IS Golding Plaaa,
\� St. Thomas, Ontario.
�- NSR 6B6
Phone: 519-637-2288
Fax: 519-637-2213
Toll Free: 1-877-396-2288
www. secondstagehousing. net
Email: secondstage.stessh@rogers.com
December 23, 2015
The County of Elgin
Financial Services
150 Sunset Drive
St.Thomas, ON N5R 5V1
Attention: Mr. Jim Bundschuh
Dear Mr. Bundschuh,
St. Thomas— Elgin Second Stage Housing is a non-profit, charitable (#13701 0674
RR0001) agency, located in St. Thomas, Ontario that provides transitional housing and
supports to women, with our without children, leaving an abusive relationship. Our
affordable, well-maintained twelve apartment complex, offers a safe environment in which
women may access a variety of supports to help them make long term plans for independent
living. Information, support and practical resources are available to women regardless of
age, colour, religion, education, economic status or ability, who have identified a
commitment to move beyond the abuse. The transitional support that women receive while
residing at Second Stage is intended to empower and enable them to live independently in
our community, free from abuse.
Twenty seven women lived at St. Thomas -Elgin Second Stage Housing between April 2014
and March 2015, with an average length of stay of nine months for an occupancy rate of
99%. During this time women received approximately 808 individual counselling hours and
approximately 71 group support hours. The annual cost of our Women's Program is
$110,462. Women pay monthly rent geared to their income for their modestly furnished
apartment; they do not pay for the counselling and support services they receive while
residing at Second Stage Housing. The average annual cost per woman for the Women's
Program is $4,091.
The Women's Program at St. Thomas -Elgin Second Stage Housing helps women to identify
choices and resources available to them, to develop safety plans and coping strategies, to
build social networks, to enhance self-esteem, to understand the issues of power and
control, and to develop realistic plans for their future. The program consists of the
following five related components: support group, individual counselling, advocacy,
referrals, and parenting, each explained in the enclosed program outline.
194
The Provincial Ministry of Community and Social Services provides $45,938 for our
Women's Counselling Program; all other revenues for our Women's Program must be
independently raised.
We are seeking a grant of $8,182 from The County of Elgin to help two women through our
Women's Program.
If you require any additional information, please contact us at 519-637-2288 or
mkeefer.stessh@rogers.com
Enclosed you will find:
• Program Outline
Latest Financial Statements
Thank you for your consideration; we look forward to your favourable reply.
Sincerely,
Mickie Keefer Melissa McLeod
Executive Director Fund Development Coordinator
195
WOMEN'S PROGRAM OUTLINE
SUPPORT GROUP
Women's Support Group is facilitated on a weekly basis. This part of our program forms one of
the most essential elements of the support provided at Second Stage Housing. The group brings
the women together to gain control over their lives and to make the necessary and informed
decisions which will increase their safety and that of their children. The groups are psycho -
educationally focused and the information / education is intended to help the women to reach
their personal goals. The nature of the group allows each person the right to confidentiality
while providing her with the needed information. The 24 groups are designed to be presented
over a six month period and are repeated twice yearly. The program is designed to educate
women at a safe and moderate pace and information is given consistently and the topics flow
smoothly from one to the next. Additional groups covering topics such as Budgeting, Women's
Health and Wellness, Sexual Health, Addictions, Christmas and Family Traditions, Relaxation
Techniques and Personal Safety are also offered on an ongoing basis.
GOALS OF GROUP:
To provide emotional and practical support to abused women allowing the opportunity to discuss
topics in a safe environment, to reduce isolation, and to gain support from others who have been
in similar situations.
To educate women about power and control, about the impacts of abuse, about gender specific
issues related to abuse, about healthy relationships, about resources available to them and about
working together collectively.
To promote change both at a personal and societal level through encouraging women to establish
realistic plans for their future, to develop safety plans, to identify and affirm their
accomplishments and to develop positive problem solving and coping techniques. Opportunities
are provided for women to engage in activities in the community to work to end violence against
women.
INDIVIDUAL COUNSELLING
During the week following group, women meet with the Women's Counsellor on an individual
basis and have the opportunity to explore the information given during group while relating it to
themselves and to their own personal situation. The one to one sessions also provide a safe place
for women to gain support around specific issues that they might be currently facing. Support is
offered regarding such matters as legal procedures, past and present experiences with abuse,
personal finances, education and training opportunities, entering the workforce, life skills, social
skills, and general emotional well being. The individual counselling is on a short term basis.
196
PARENTING SUPPORTS
All parents experience doubts or have questions regarding their skills at raising and caring
properly for their children. The parenting component of the our program provides a
comprehensive model for parenting that is a good guide for mothers who are leaving an abusive
relationship and who have children who have witnessed or experienced abuse. As women gain
information through this aspect of the program they are not only helping and nurturing their
children, but learning about themselves, what was lacking in their childhoods, and how to avoid
repeating the mistakes of their own parents. The program assists women to learn how to
implement discipline and structure, to set limits, to show love, to develop new parenting skills
and to improve self-esteem.
ADVOCACY
The social changes which have enabled more women than ever before to leave batterers are the
result of efforts by advocates working on behalf of battered women, individually and
collectively. Advocates accompany, support and guide women through the numerous social
institutions they must negotiate in order to leave and / or protect themselves from further abuse.
Through this individual advocacy activity, the institutional obstacles faced by battered women in
the religious, welfare, medical, mental health, educational (if she has children), and civil and
criminal justice systems are exposed and will lead to greater safety for victims and greater
accountability for batterers.
REFERRALS
Recognizing a woman's need to gain independence and to make healthy choices regarding her
future, she is given referrals to other agencies and services in the community. These referrals
may include transportation resources, housing, medical services, mental health services, legal
services, addiction programs, Child Protection/ Family Services, programs for abusive men,
shelter and transitional services, financial support services, legal aid, schools, training and
educational opportunities. Whenever possible, a woman is given information about various
choices she might have to allow her to make informed decisions regarding her future.
FOLLOW - UP
Follow - up is provided to women moving on from the program on request. Often, after leaving
the program, women will continue to meet with the counsellor for a brief period. This allows the
women an opportunity to discuss issues that arise in their new living situations. Safety is the
most common reason for women to contact a counsellor after leaving the program. Women may
also contact the counsellors for periods up to two years after leaving the program with regard to
general issues of abuse that may arise.
COMMUNITY EDUCATION
The service network must address the issue of violence at both the individual and the systemic
level in order to create a non-violent community. Ending violence is everyone's responsibility.
Governments, business, voluntary groups, institutions and service providers must be involved in
public education and activities which contribute to change. Violence against women is not a
private family matter but is a criminal offence which demands that perpetrators, not their victims,
be held responsible for the violence. Community Education is a priority for our agency and this
is done through speaking engagements, through newsletters, through promotional activities such
as mall displays, and through the availability of written resources.
197
ST. THOMAS -ELGIN SECOND STAGE
TRANSITIONAL RESIDENCE
FINANCIAL STATEMENTS
FOR THE YEAR ENDED MARCH 31, 2015
•m
Kee, Perry
& DeVrieze
V
a
ST. THOMAS -ELGIN SECOND STAGE
TRANSITIONAL RESIDENCE
FINANCIAL STATEMENTS
FOR THE YEAR ENDED MARCH 31, 2015
CONTENTS
AUDITORS' REPORT
FINANCIAL STATEMENTS
Statement of Financial Position
Statement of Changes in Net Assets
Statement of Operations
Statement of Cash Flows
Schedule of Administration and Occupancy Expenditures
Notes to the Financial Statements
199
Page
1-2
8-11
Kee, Perry
& DeVrieze
P0+1
J
r1Kee, Perry
J
& DeVrieze
CHARTERED PROFESSIONAL ACCOUNTANTS
Page I
INDEPENDENT AUDITORS' REPORT
To the Board of Directors of St. Thomas -Elgin Second Stage Transitional Residence:
We have audited the accompanying financial statements of St. Thomas -Elgin Second Stage Transitional
Residence, which comprise the statement of financial position as at March 31, 2015 and the statements of
operations and changes in net assets and statement of cash flows for the year then ended, and a summary of
significant accounting policies and other explanatory information.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance
with generally accepted accounting standards for not-for-profit organizations, and for such internal control as
management determines is necessary to enable the preparation of financial statements that are free from material
misstatement, whether due to fraud or error.
Auditors' Responsibility
Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our
audit in accordance with Canadian generally accepted auditing standards. Those standards require that we
comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether
the financial statements are free of material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the
financial statements. The procedures selected depend on the auditors' judgment, including the assessment of the
risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk
assessments, the auditors consider internal control relevant to the Organization's preparation and fair
presentation of the financial statements in order to design audit procedures that are appropriate in the
circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Organization's
internal control. An audit also includes evaluating the appropriateness of accounting policies used and the
reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of
the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our
qualified audit opinion.
Basis for Qualified Opinion
In common with many not-for-profit organizations, the Organization derives revenue from cash donations and
fundraising activities, the completeness of which is not susceptible of satisfactory audit verification.
Accordingly, our verification of these revenues was limited to the amounts recorded in the records of the
Organization and we were not able to determine whether any adjustments might be necessary to revenue, excess
of revenue over expenditures, assets and net assets.
15 Barrie B24( @ard, St. Thomas ON Canada N5P 4B9 I tel Sig 631636o ( Fax 519 631 2198
Page 2
INDEPENDENT AUDITORS' REPORT, continued
In addition to the above paragraph, note I describes the Organization's policy with respect to capital assets and
amortization. The note indicates that capital assets are charged to operations in the period in which they are
acquired, with the exception of land and building that is financed through forgivable debt by Canada Mortgage
and Housing Corporation (CMHC). Canadian generally accepted accounting principles require that capital
assets be recorded at cost when acquired and amortized over their estimated useful lives. In this respect, the
financial statements are not in accordance with Canadian generally accepted accounting principles.
Qualified Opinion
In our opinion, except for the effects of the matters described in the Basis for Qualified Opinion paragraph,
these financial statements present fairly, in all material respects, the financial position of the Organization as at
March 31, 2015 and its financial performance and its cash flows in accordance with Canadian accounting
standards for not-for-profit organizations.
CHARTERED PROFESSIONAL ACCOUNTANTS
LICENSED PUBLIC ACCOUNTANTS
St. Thomas, Ontario
July I4, 2015
201
Kee, Perry
& DeVrieze
V
J
ST. THOMAS -ELGIN SECOND STAGE
TRANSITIONAL RESIDENCE
STATEMENT OF FINANCIAL POSITION AS AT MARCH 31, 2015
ASSETS
Page 3
March 31, March 31,
CAPITAL ASSETS
Cost 1,146,410 - 1,146,410 1,146,410
Less: accumulated amortization 1,146,410 - 1,146,410 1,146,410
TOTAL ASSETS 66,242 29,416 91,148 90,309
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Accounts payable and accrued liabilities
Operating
Capital
2015
2014
Due to Capital Reserve Fund
Fund
Reserve Fund
Total
Total
Deferred revenue
- -
-
3,951
CURRENT ASSETS
13,231 -
8,721
11,918
Cash
42,628
-
42,628
41,494
Marketable securities
14,279
24,906
39,185
39,034
Accounts receivable
6,388
-
6,388
6,221
Due from Operating Fund
-
4,510
-
-
Prepaid expenses
2,947
-
2,947
3,560
66,242
29,416
91,148
90,309
CAPITAL ASSETS
Cost 1,146,410 - 1,146,410 1,146,410
Less: accumulated amortization 1,146,410 - 1,146,410 1,146,410
TOTAL ASSETS 66,242 29,416 91,148 90,309
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES
Accounts payable and accrued liabilities
8,721 -
8,721
7,967
Due to Capital Reserve Fund
4,510 -
-
-
Deferred revenue
- -
-
3,951
13,231 -
8,721
11,918
NET ASSETS (Page 4)
53,011 29,416
82,427
78,390
TOTAL LIABILITIES AND NET ASSETS
66,242 29,416
91,148
90,308
APPROVED BY THE BOARD:
vg 0- j
Director
Kee, Perry
& DeVrieze
FM*1
202
Page 4
ST. THOMAS -ELGIN SECOND STAGE
TRANSITIONAL RESIDENCE
STATEMENT OF CHANGES IN NET ASSETS
FOR THE YEAR ENDED MARCH 31, 2015
Kee, Perry
& DeVrieze
V 0+1
203 J
Operating
Capital Reserve
2015
2014
Fund
Fund
Total
Total
NET ASSETS - BEGINNING OF YEAR
50,590
27,801
78,391
78,151
Net excess of revenue over expenditures
for the year
2,421
1,615
4,036
239
NET ASSETS - END OF YEAR
53,011
29,416
82,427
78,390
Kee, Perry
& DeVrieze
V 0+1
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Page 5
ST. THOMAS -ELGIN SECOND STAGE
TRANSITIONAL RESIDENCE
STATEMENT OF OPERATIONS
FOR THE YEAR ENDED MARCH 31, 2015
Kee, Perry
& DeVrieze
V 0+1
204 a
Operating
Capital Reserve
2015
2014
Fund
Fund
Total
Total
REVENUE
Residents' rent
79,145
-
79,145
83,440
City of St Thomas - rent supplement
19,650
-
19,650
-
United Way funding
36,000
-
36,000
45,119
Ministry of Community and
Social Services funding (note 2)
118,217
-
118,217
117,713
Donations
36,614
-
36,614
37,645
Fundraising income
21,878
-
21,878
57,448
Summer career placement grant
3,828
-
3,828
4,211
Laundry
828
-
828
1,228
316,160
-
316,160
346,804
EXPENDITURES
Administration (page 7)
258,402
-
258,402
273,548
Occupancy (page 7)
46,852
-
46,852
31,338
Fundraising
6,319
-
6,319
38,782
Outreach program
650
-
650
3,903
Performance management system
2,155
-
2,155
-
Replacement of furniture and equipment
-
-
-
2,192
314,378
-
314,378
349,763
EXCESS (DEFICIENCY) OF REVENUE
OVER EXPENDITURES BEFORE THE
UNDERNOTED
1,782
-
1,782
(2,959)
INVESTMENT INCOME
Interest and dividends
1,163
1,220
2,383
2,339
Unrealized gain (loss) on investments
(524)
395
(129)
859
639
1,615
2,254
3,198
NET EXCESS OF REVENUE OVER
EXPENDITURES FOR THE YEAR
2,421
1,615
4,036
239
Kee, Perry
& DeVrieze
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ST. THOMAS -ELGIN SECOND STAGE
TRANSITIONAL RESIDENCE
STATEMENT OF CASH FLOWS
FOR THE YEAR ENDED MARCH 31, 2015
CASH PROVIDED BY (USED IN)
OPERATIONS
Net excess (deficiency) of revenue
over expenditures
Non-cash items
Unrealized gain on investments
Changes in non-cash working capital item
Accounts receivable
Interfund balances
Prepaid expenses
Accounts payable and
accrued liabilities
Deferred revenue
Operating Capital Reserve 2015 2014
Fund Fund Total Total
2,421
s
1,615
4,036
239
524
(395)
129
(859)
2,945
1,220
4,165
(620)
(167)
-
(167)
3,307
940
(940)
-
-
613
-
613
931
754
-
754
353
(3,951)
-
(3,951)
(27,049)
1,134
280
1,414
(23,078)
CASH PROVIDED BY (USED IN)
INVESTING ACTIVITIES
(Increase) decrease in investments (net) -
NET INCREASE IN CASH 1,134
CASH - BEGINNING OF YEAR 41,494
CASH - END OF YEAR 42,628
205
(280)
(280)
1,134
41,494
42,628
(258)
(23,336)
64,829
41,493
Page 6
Kee, Perry
& DeVrieze
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J
ST. THOMAS -ELGIN SECOND STAGE
TRANSITIONAL RESIDENCE
SCHEDULE OF ADMINISTRATION AND OCCUPANCY EXPENDITURES
FOR THE YEAR ENDED MARCH 31, 2015
ADMINISTRATION
Salaries
Employee benefits
Professional services
Community relations
Travel
Communication
Computer supplies and maintenance
Bad debts
Supplies
Insurance
Interest and bank charges
Staff training
Office
OCCUPANCY
Utilities
Building improvements
Grounds upkeep
Insurance
Maintenance supplies
Operating Capital Reserve
Fund Fund
2015 2014
Total Total
(Note 4)
199,545
- 199,545
24,891
- 24,891
6,612
- 6,612
6,530
- 6,530
394
- 394
4,459
- 4,459
4,266
- 4,266
4,095
- 4,095
2,520
- 2,520
1,620
- 1,620
1,464
- 1,464
1,047
- 1,047
959
- 959
258,402 - 258,402
18,209
13,851
8,481
4,221
2,090
46,852
206
18,209
13,851
8,481
4,221
2,090
46,852
222,684
26,180
6,749
6,240
633
3,025
1,457
2,021
1,829
1,346
280
1,104
273,548
16,538
2,228
7,755
4,034
783
31,338
Page 7
Kee, Perry
& DeVrieze
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Page 8
ST. THOMAS -ELGIN SECOND STAGE
TRANSITIONAL RESIDENCE
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED MARCH 31, 2015
NATURE AND PURPOSE OF THE ORGANIZATION
St. Thomas -Elgin Second Stage Transitional Residence is incorporated under the laws of the Province of
Ontario as a not-for-profit organization without share capital. It is a registered charity under the Canadian
Income Tax Act and is exempt from income tax. Its objectives are to provide transitional housing and
support services for women, with or without dependent children, who are leaving an abusive relationship.
Support is offered through individual and group counselling, advocacy and referrals and is intended to
assist the women and children in working towards ending the violence in their lives.
The Organization operates under the name St. Thomas -Elgin Second Stage Housing.
1. SIGNIFICANT ACCOUNTING POLICIES
These financial statements have been prepared in accordance with Canadian accounting standards for not-
for-profit organizations and are, in management's opinion, properly prepared within reasonable limits of
materiality, statutory requirements and the framework of the accounting policies summarized below:
a) Fund Accounting
To ensure the observance of limitations and restrictions placed on the use of resources available to the
Organization, its accounts are maintained using the principles of fiord accounting. Each fund records
the activities and changes in the resources available to the Organization for specific objectives. For
financial reporting purposes these funds are classified as follows:
Unrestricted Operating Fund
The Operating Fund records the revenue and expenditure for the ongoing operation of the
Organization.
Restricted Capital Reserve Fund
The Capital Reserve Fund records resources internally restricted by the Board of Directors to be used
only for the significant repair or replacement of the capital assets of the Organization. The funds are
not available for any other purpose without the express approval of the Board of Directors.
b) Measurement Uncertainty
The preparation of financial statements in accordance with Canadian accounting standards for not-for-
profit organizations requires management to make estimates and assumptions that affect the reported
amount of assets and liabilities, the disclosure of contingent assets and liabilities at the balance sheet
date and the reported amount of revenue and expenditures during the year. Actual results may differ
from these estimates.
Kee, Perry
& DeVrieze
V
207
Page 9
ST. THOMAS -ELGIN SECOND STAGE
TRANSITIONAL RESIDENCE
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED MARCH 31, 2015
1. SIGNIFICANT ACCOUNTING POLICIES (Continued)
c) Cash and cash equivalents
The Organization's policy is to disclose bank balances under cash and cash equivalents, including term
deposits with a maturity period of three months or less from the date of acquisition.
d) Financial Instruments
Measurement of financial instruments
The Organization initially measures its financial assets and financial liabilities at fair value adjusted by,
in the case of a financial instrument that will not be measured subsequently at fair value, the amount of
transaction costs directly attributable to the instrument. Amounts due to and from related parties are
measured at the exchange amount, being the amount agreed upon by the related parties.
The Organization subsequently measures its financial assets and liabilities at amortized cost, except for
investment in equity instruments that are quoted in an active market, which are measured at fair value.
Changes in fair value are recognized in net income.
Transaction costs associated with financial instruments subsequently measured at amortized cost are
recorded as adjustments to the initial fair value recognized.
Financial assets measured at amortized cost include cash and accounts receivable.
Financial liabilities measured at amortized cost include accounts payable and accrued liabilities.
The organization's financial assets measured at fair value include marketable securities.
Impairment
Financial assets measured at amortized cost are tested for impairment when there are indicators of
possible impairment. When a significant adverse change has occurred during tite period in the
expected timing or amount of future cash flows from the financial asset or group of assets, a write-
down is recognized in net income. When events occurring after the impairment confirm that a reversal
is necessary, the reversal is recognized in net excess (deficiency) of revenues over' expenditures up to
the amount of the previously recognized impairment.
e) Revenue Recognition
Residents' rent is recognized as revenue at the first of every month or the first day of residence.
Subsidies, government finding, interest and other revenues are recognized as revenue when earned.
Fundraising receipts are recognized as revenue when received.
Government grants for the acquisition of capital assets are deducted from the cost of the related capital
assets.
Donations in kind are recorded in the accounting records when a fair monetary value can be ascertained Kee,Perry
and the donation is considered significant. & DeVrieze
V0*1
a
1.
2.
3.
Page 10
ST, THOMAS -ELGIN SECOND STAGE
TRANSITIONAL RESIDENCE
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED MARCH 31, 2015
SIGNIFICANT ACCOUNTING POLICIES (Continued)
f) Capital Assets and Amortization
Capital assets are charged to operations in the period in which they are acquired except land and
building financed through the forgivable mortgage by Canada Mortgage and Housing Corporation
(CMHC) which were capitalized and amortized as described below:
Amortization of land and building was calculated on a straight-line basis over 15 years consistent with
the amortization of the mortgage.
Similarly, assets acquired under the CMHC Shelter Enhancement program were capitalized and
amortized consistent with the terms of forgiveness of the loans.
MINISTRY OF COMMUNITY AND SOCIAL SERVICES
During the year the Organization received funding from the Ministry of Community and Social
Services for the following:
118,217 117,713
FINANCIAL INSTRUMENTS
Transactions in financial instruments may result in an entity assuming or transferring to another party one
or more of the financial risks described below. The significant financial risks to which the Organization is
exposed are credit risk and liquidity risk.
(a) Credit risk
The Organization does have credit risk in accounts receivable of $6,388 (2014 - $6,221). Credit risk is the
risk that one party to a transaction will fail to discharge an obligation and cause the other party to incur a
financial loss. The Organization reduces its exposure to credit risk by performing credit valuations on a
regular basis; granting credit upon a review of the credit history of the applicant and creating an allowance
for bad debts when applicable. The Organization maintains strict credit policies and limits on a creditor's
accounts receivable. Approximately 55% (2014 - 37%) of the Organization's accounts receivable is HST
recoverable from the federal government. As such the Organization's exposure to credit risk from accounts
receivable is minimal. in the opinion of management the credit risk exposure to the Organization is Iow
and is not material. Kee, Perry
& DeVrieze
209
P
2015
2014
S
$
Counselling service
45,938
20,851
Infrastructure
-
24,000
VAW capacity building
8,030
7,500
Transitional housing and support program
62,149
61,075
Partner facility renewal - Capital
-
2,187
VAW performance management framework
2,100
2,100
118,217 117,713
FINANCIAL INSTRUMENTS
Transactions in financial instruments may result in an entity assuming or transferring to another party one
or more of the financial risks described below. The significant financial risks to which the Organization is
exposed are credit risk and liquidity risk.
(a) Credit risk
The Organization does have credit risk in accounts receivable of $6,388 (2014 - $6,221). Credit risk is the
risk that one party to a transaction will fail to discharge an obligation and cause the other party to incur a
financial loss. The Organization reduces its exposure to credit risk by performing credit valuations on a
regular basis; granting credit upon a review of the credit history of the applicant and creating an allowance
for bad debts when applicable. The Organization maintains strict credit policies and limits on a creditor's
accounts receivable. Approximately 55% (2014 - 37%) of the Organization's accounts receivable is HST
recoverable from the federal government. As such the Organization's exposure to credit risk from accounts
receivable is minimal. in the opinion of management the credit risk exposure to the Organization is Iow
and is not material. Kee, Perry
& DeVrieze
209
P
Page 11
ST. THOMAS -ELGIN SECOND STAGE
TRANSITIONAL RESIDENCE
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED MARCH 31, 2015
3. FINANCIAL INSTRUMENTS (Continued)
(b) Liquidity risk
Liquidity risk is the risk that the Organization cannot repay its obligations when they become due to its
creditors. The Organization does have liquidity risk in the accounts payable and accrued liabilities of
$8,721 (2014 - $7,967). The Organization reduces its exposure to liquidity risk by ensuring that it
documents when authorized payments become due. In the opinion of management the liquidity risk
exposure to the Organization is low and is not material.
4. COMPARATIVE FIGURES
Certain of the 2014 figures in the statement of operations and the schedule of administrative and occupancy
expenditures have been reclassified to conform to the 2015 financial statement presentation. The changes
do not affect prior year earnings.
Kee, Perry
& Devrieze
V a
a
210
Seniors Picnic In the Park - 2016
c'
November 2015
Becky Higgs
County of Elgin, Administration Building
450 Sunset Drive
St. Thomas, ON N5R 5V 1
Dear Becky:
I would like to extend my sincere appreciation for the generous financial contribution that
the County of Elgin has provided to the Seniors Picnic in the Park over the past years.
Due to the overwhelming success of the Seniors Picnic in the Park each year, the
Planning Committee has agreed that we would be very pleased to offer the event again
next year. As such, we are asking for your support in the amount of $2500 to run a 2016
event. This money will go towards the cost of entertainment, park rentals, advertising the
event, insurance, etc.
Attached you will find a copy of our 2015 budget. Please contact our treasurer Gord
Campbell at 519-631-1365 if you have any questions.
Yours very truly,
X,4� ;��
Iden Verrell
Chairperson
Seniors Picnic in the Park
211
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December 11, 2015
County of Elgin
Becky Higgs
Administrative Assistant
Financial Services
450 Sunset Drive
ST. THOMAS Ont
N5R 5V1
SHEDDEN, Ontario
NOL 2EO
Dear Becky:
The Directors of the Shedden Agricultural Society
are requesting a grant of $4500 for 2016 fair.
This grant money will pay prize money in the
livestock sections.
We appreciate the financial support from the
County of Elgin.
Yours truly
irleyL ng urst
Secretary'
34547 Third Line
RR #1
Southwold Ont
NOL 2GO
213
G.D. SMITH
Financial Services
R.R. #1, 5102 East Road
Port Stanley, ON N5L 1J1
Telephone: 519-782-4023
Fax: 519-782-3786
SHEDDEN AGRICULTURAL SOCIETY
UNAUDITED FINANCIAL STATEMENTS
AS AT DECEMBER 31ST, 2014
214
NOTICE TO MANAGEMENT
In accordance with the terms of our engagement, we have
prepared the accompanying financial statements of THE
SHEDDEN AGRICULTURAL SOCIETY for the period ended December
31St, 2014 from the books, records and other information
supplied to us by THE SHEDDEN AGRICULTURAL SOCIETY.
These statements have been prepared solely for use by
management and not for the use of any other persons. We
have not performed an audit and consequently do not express
any opinion in respect of such statements.
PORT STANLEY, ONTARIO
January 19, 2015
215
G. D. SMITH
FINANCIAL SERVICES
SHEDDEN AGRICULTURAL SOCIETY
STATEMENT OF ASSETS & LIABILITIES
FOR THE YEAR ENDED DECEMBER 31, 2014
Assets
Cash on Deposit
Cattle Barn
Investment
Signs/Racks
Bleachers
Fryer
Liabilities & Capital
Liabilities
Society's Eauity
Total Assets minus Total Liabilities
216
2014
3711
47438
58305
6067
6200
1016
122737
395
122342
GD SMITH
Financial Services
SHEDDEN AGRICULTURAL SOCIETY
UNAUDITED RECEIPTS
FOR THE YEAR ENDED DECEMBER 31, 2014
Grants 2014
Province of Ontario 3125
Other Grants 8000
11125
Donations & Memberships
9037
Other
Quilt Show & 50/50 Draws
3253
Fair Gate
7979
Concessions
2053
Rosy Rhubarb
733
Tractor Pull
5274
G.I.C. Cashed
17000
Interest on G.I.C.
668
36960
Total Receipts 57122
GD SMITH
Financial Services
217
SHEDDEN AGRICULTURAL SOCIETY
UNAUDITED - DISBURSEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2014
Specified Exhibits 2014
Cattle
3095
Horses
964
Crops
391
Home Crafts
2670
Organized Groups – Youth Fair
1087
Tractor Pull
724
Fiddle
—
Educational Animal Display
2355
WK -1%
Association Fees
Licenses 257
Other
Security
500
Bleacher Repairs
—
Judges
970
Sound & Announcers
1850
Tent & Equipment Rental & Sanitation
2400
Rides, Ribbons, Trophies
6523
Maintenance, Office
379
Food & Supplies
2112
Insurance, Accounting & Salaries
3102
Advertising
2529
Demolition Derby
2006
Capital Purchases – Signs/Gates/Equipment
—
G.I.C.'s Purchased
22290
44661
56204
GD SMITH
Financia/ Services
218
SHEDDEN AGRICULTURAL SOCIETY
UNAUDITED BANK RECONCILIATION
AS AT DECEMBER 31, 2014
Opening Balance: January 1st
Add: Deposits
Less: Withdrawals
Closing Balance: December 31st
Balance Per Bank Statement December 31st
Less: 0/S Cheques
Add: 0/S Deposit
Opening Balance G.I.C.'s: January 1st
Add: Purchases
Accumulated Interest
Less: G.I.C.'s Cashed
Closing Balance G.I.C.'s: December 31st
219
2014
2792.49
80570.20
79652.44
3710.25
3710.25
3710.25
53014.78
22000.00
667.74
17377.41
58305.11
GD SMITH
Financia/ Services
PH: 519-768-9986 1 EM: info@theartsandcookerybank.com I www.theartsandcookerybank.com
242 GRAHAM ROAD, BOX 174, WEST LORNE, ONTARIO NOL 21`0
December 17, 2015
Warden Bernie Wiehle and County Councillors
County Administration Building A snapshot of
450 Sunset Drive rural culture
St. Thomas, ON N5R 5X7
Dear Warden Wiehle,
On behalf of The Bank's board of directors, thank you for the opportunity to present our request for a 2016
partnership funding grant of $5,000 in support of our 41h Year of offering the Savour the Flavour Boot Camp series.
Elgin County's ongoing support of the Savour the Flavour Boot Camp program has allowed The Bank to leverage
funding from other sources to deliver a worthwhile program to the youth in our communities.
As you are aware, the Boot Camp program is an innovative program that showcases our local food economy and
meets the needs of families who want to understand how food impacts their day-to-day lives. The program builds
best practices, enhances community collaboration and strengthens community economic development. This program
provides an enrichment opportunity to youth/young adult chefs and their families, plus local farmers/producers and
volunteer mentors—who otherwise may not have this opportunity. To date, we have touched 892 youth, families and
community members through this program.
The Boot Camp's simple and fresh approach helps youth/young adults understand the food they eat, the landscape it
is produced from and the hands that grow it. This professional chef -led, in-depth model brings the local food
economy to life, exposing youth/young adults to the wide spectrum of culinary arts while developing their
leadership/presentation skills.
This multi -day, intense experience explores the whole realm of food: The model is built on five components:
■ Connecting with Local Farmers—linking the farm to their hands as they prepare food,
■ Choices—exploring and expanding their tastes for fresh, local and seasonal foods.
■ Working with Professional Chefs—learning cooking techniques that promotes wellness.
■ Community Involvement—offering the support of mentors—builds self-esteem.
■ Celebrating the Connections—promotes the tradition of a community table.
This year we are happy to announce our continuing partnership with West Elgin Municipality, as one of our Boot
Camp partners. In addition to other grant requests (Foodland Ontario) and individual donations, we would like to
leverage these funds with an additional $5,000 grant request from Elgin County to help support implementation of the
Boot Camp series. We will continue to develop other community partners, as well.
Again, thank you for the opportunity to present this request for the Council's consideration. If you need more
information or have any questions regarding our overview, I can be reached directly at 519-871-5204.
Best regards,
TA__
Grace McGartland, Chair
220
THE ARTS & COOKERY BANK
FINANCIAL STATEMENTS
DECEMBER 31, 2014
221
THE ARTS & COOKERY BANK
DECEMBER 31, 2014
CONTENTS
INDEPENDENT AUDITOR'S REPORT
FINANCIAL STATEMENTS
Statement of Financial Position
Statement of Operations
Statement of changes in Net Assets
Statement of Cash flows
Notes to Financial Statements
222
Page
6-8
ROD GEER, C.P.A.,C.A.
Telephone 519-631-7695
Fax 1-877-387-0228
10 NEW STREET
ST. THOMAS, ONTARIO, N51? 2N1
INDEPENDENT AUDITOR'S REPORT
To Board of Directors of
The Arts & Cookery Bank
Report on the Financial Statements
I have audited the accompanying financial statements of The Arts & Cookery Bank, which comprise the statement of financial
position at December 31, 2014 as well as the statements of operations, changes in net assets and statement of cash flow for the
year then ended, and a summary of significant accounting policies and other explanatory information.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian
accounting principles for not-for-profit organizations and for such internal control as management determines is necessary to
enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
Auditor's Responsibility
My responsibility is to express and opinion on these financial statements based on my audit. I conducted my audit in accordance
with Canadian generally accepted auditing standards. Those standards require that I comply with ethical requirements and plan
and perform the audit to obtain reasonable assurance whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements.
The procedures selected depend on the auditor's judgment, including the assessment of risks of material misstatement of the
Financial statements, whether due to fraud or error. In making these risk assessments, the auditor considers internal control
relevant to the entity's preparation and fair presentation of financial statements in order to design audit procedures that are
appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal
control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting
estimates made by management, as well as evaluating the overall presentation of the financial statements.
I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my qualified opinion.
Basis for Qualif ed Opinion
In common with many charitable organizations, The Arts & Cookery Bank derives revenue from donations and find raising
activities, the completeness of which is not susceptible to satisfactory audit verification. Accordingly, my verification of this
income was limited to the amounts recorded in the records of The Arts & Cookery Bank. I was not able to determine whether, as
at December 31, 2014 and for the year ended December 3l, 2014 any adjustments might be necessary to donations and fund
raising activities income, excess of revenue over (under) expenses, assets and net assets.
Qualified Opinion
.In my opinion, except for the effect of adjustments, if any, which I might have detennined to be necessary had I been able to
satisfy myself concerning the completeness of donations and fund raising activities referred to the preceding paragraph these
financial statements present fairly, in all material respects, the financial position of the organization as at December 31, 2014
and the results of its operations and the changes in its financial position for the year then ended in accordance with Canadian
accounting standards for not-for-profit organizations.
The financial statements of the prior year were audited by another Chartered Professional Accountant.
Page 1
223
THE ARTS & COOKERY BANK
STATEMENT OF FINANCIAL POSITION
AS AT DECEMBER 31, 2014
ASSETS
2014
CURRENT
Restricted Cash - Morrison Legacy Fund
$ 16,350
Credit Union shares
58
HST receivable
21534
Prepaid expenses
-
Total current assets
18,942
CAPITAL ASSETS
Bank Building
853,699
Cookery equipment
28,007
Office equipment
45,482
Other equipment
21,788
Total capital assets
948,976
TOTAL ASSETS
$ 967,918
LIABILITIES AND UNRESTRICTED NET ASSETS
CURRENT
Bank indebtedness (Note 4) $ 338,378
Accounts payable and accrued liabilities 919
Deferred revenue
339,297
MORRISION LEGACY FUND(Note 5) (page 4) 16,350
UNRESTRICTED NET ASSETS (page 4) 612,271
628,621
$ 967,918
APPROVED ON BEHALF OF THE BOARD:
Director
Director
SEE ACCOMPANYING NOTES
224
2013
$ .15,750
58
2,162
1.097
19,067
853,699
28,007
45,482
21.788
948.976
$ 968.043
$ 281,476
3,087
400
284,963
15,750
667,330
683,080
$ 968,043
Page 2.
THE ARTS & COOKERY BANK
STATEMENT OF OPERATIONS AND UNRESTRICTED NET ASSETS
FOR THE YEAR ENDED DECEMBER 31, 2014
2014 2013
REVENUE
Community fundraising $ 42,943 $ 21,664
Government grants and contributions(Note 6) 109,049 .34,705
Donations 2,248 49,981
Program fees 23,047 35,841
Miscellaneous Income 386
TOTAL REVENUE 177,287 142,577
EXPENSES
Advertising and promotion
10,838
39,259
Bank charges
1,005
3,581
Interest on line of credit
11,920
12,434
Insurance
6,507
6,774
Permits and fees
100
685
Professional fees
4,597
7,240
Computer/Multi-media expenses
3,280
3,376
Landscaping and maintenance
3,696
2,012
Municipal taxes
4,208
4,143
Office supplies and postage
3,375
3,805
Program expenses
36,422
20,351
Security
630
600
Supplies - cookery
1,869
1,284
Wages and benefits
49,360
12,694
Fundraising expenses
23,161
10,829
Travel and meals
998
261
Telephone and communication;
4,432
4,046
Utilities
8,585
8,288
HST on expenses
2,707
2,199
Miscellaneous
-
190
Grant expenses
54,656
-
TOTAL EXPENSES
232,346
144,051
(Deficit) for the year from operations
(55,059)
(1,474)
Donations - Morrison Legacy Fund
600
8,250
(Deficit) Surplus for the year ..
$ (54,459)
$ 6,776
SEE ACCOMPANYING NOTES
Page 3.
225
THE ARTS & COOKERY BANK
STATEMENT OF CHANGES IN NET ASSETS
FOR THE YEAR ENDED DECEMBER 31, 2014
Balance, beginning of year
(Deficit), Surplus for the year
Balance, end of year
Balance, beginning of year
(Deficit), Surplus for the year
Balance, end of year
UNRESTRICTED NET ASSETS
2014 2013
$ 667,330 $ 668,804
(55,059 (1,474
$ 612,271 $ 667,330
MORRSION LEGACY FUND
2014 2013
$ 15,750 $ 7,500
600 8,250
$ 16,350 $ 15,750.
SEE ACCOMPANYING NOTES
226
Page 4.
THE ARTS & COOKERY BANK
STATEMENT OF CASH FLOWS
FOR THE YEAR ENDED DECEMBER 31, 2014
SEE ACCOMPANYING NOTES
Page 5,
227
2014
2013
CASH PROVIDED BY OPERATIONS
Surplus for the year
$ (54,459)
$ 6,776
Net change in non-cash working capital
Accounts receivable
-
780
Credit union shares
-
(8)
HST receivable
(372)
1,292
Prepaid expenses
1,097
(1,097)
Deferred revenue
(400)
400
Accounts payable
(2,568)
6 15 5)
(1,843)
(4,788)
Cash provided by operations
(56,302)
1,988
FINANCING ACTIVITIES
Net change in bridge loan
-
(25,000)
DECREASE IN CASH
(56,302)
(23,012)
CASH, beginning of year
(265,726)
(242,714)
CASH, end of year
$ (322,028)
$ (265,726
SEE ACCOMPANYING NOTES
Page 5,
227
THE ARTS & COOKERY BANK
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2014
1. NATURE AND PURPOSE OF THE ORGANIZATION
The organization is incorporated without share capital under the Ontario Business Corporations
Act as a registered charity. The organization's purpose is to showcase the communities of Dutton-
Dunwich, Newbury, Southwest Middlesex and West Elgin, by honouring these communities'
past, celebrating their present and envisioning their future legacies by expressing local heritage
and culture through photographs and cuisine to promote, encourage and sustain a rural lifestyle.
Since the organization is a registered charity, it is exempt from income taxes.
2. ADOPTION OF ACCOUNTING STANDARDS FOR NOT-FOR-PROFIT ORGANIZATIONS
The organization adopted the requirements of the Canadian Institute of Chartered Accountants
(LICA) Handbook-Accounting,(Part III) -Canadian accounting standards for not-for-profit
organizations.
3. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Basis of accountin
.The financial statements have been prepared in accordance with Canadian accounting standards
for not-for-profit organizations
Revenue recognition
The organization foIIows the deferral method of accounting for contributions. Restricted
contributions are recognized as revenue in the year in which the related expenses are incurred.
Unrestricted contributions are recognized as revenue when received or receivable if the amount to
be received can be reasonably estimated and collection is reasonably assured.
Capital Assets
.Capital assets are capitalized upon meeting the criteria for recognition as a capital asset. The cost
of a capital asset comprises its purchase price plus any directly attributable cost of preparing the
asset for its intended use.
Capital assets which are donated to the organization are recorded at its fair value at the time of
donation plus any directly attributable cost of preparing the asset for its intended use.
No amortization is taken on these assets.
Contributed Services
Volunteers contribute significant amounts of time to the activities of the organization without
compensation. Because of the difficulty of determining the fair value of these services they are
not recognized in the financial statements.
Page 6
228
THE ARTS & COOKERY BANK
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2014
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES CONTINUED
Estimates
The preparation of financial statements in conformity with Canadian' accounting standards for
not-for-profit organizations. requires management to make estimates and assumptions that affect
the reported amounts of assets and liabilities, disclosure of contingent assets and liabilities at the
date of the financial statements, and the reported amounts of revenues and expenses during the
reporting period. Actual results could differ from those estimates.
Financial Instruments
The organization initially measures its financial assets and financial liabilities at fair value. The
organization subsequently measures all of its financial assets and financial liabilities at amortized
cost.
Financial assets measured at amortized cost include Credit Union shares and receivables.
Financial liabilities measured at amortized cost include bank indebtedness, accounts payable and
accrued liabilities and the bridge loan,
4 BANK INDEBTEDNESS
The organization has established an operating line of credit with the Thamesville
Community Credit Union. As at December 31, 2014, the credit limit was $400,000 and
bears interest at 4.25%.
5 MORRISON LEGACY FUND
The Morrison Legacy fund has been established in memory of Duncan Morrison, a co-founder of
the organization, who passed away in 2012. The purpose of the restricted funds is to support the
programs administered by the organization.
6 GOVERNMENT GRANTS AND CONTRIBUTIONS
Government grants and contributions revenue is comprised of the following
Page 7
229
2014
2013
Canadian Summer Student Program
$ 5,060
$ 3,753
Municipal contributions
26,500
26,500
Summer Experience Program
2,989
4,452
Trillium Foundation
57,800
-
Youth Employment
3,800
-
County of Elgin
2,500
-
Thamesville Community Credit Union
10,000
-
Elgin -St. Thomas Community Foundation
400
Total grant income
$ 109.049
$ 34,705
Page 7
229
THE ARTS & COOKERY BANK
NOTES TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2014
7. FINANCIAL INSTRUMENTS RISK ANALYSIS
The organization is exposed to various risks through its financial instruments. The following
analysis provides information about the organization's risk exposure and concentration as of
December 31, 2014 .
Credit Risk
The organization is subject to credit risk through receivables. Credit risk is the risk that one
party to a transaction will fail to discharge an obligation and cause the other party to incur a
financial loss. Receivable balances are monitored on an ongoing basis with the result that the
organization's exposure to bad debts is not significant.
Liquidity Risk
Liquidity risk is the risk that the organization may encounter difficulty in meeting its
obligations associated with its financial liabilities as they become due. The organization's
objective is to maintain a balance between continuity of funding and flexibility through the
use of bank facilities and by ensuring adequate internally generated funds.
Interest Rate Risk
Interest rate risk refers to the risk that the fair value of financial instruments or future cash
flows associated with the instruments will fluctuate due to changes in market interest rates.
The organization is exposed to interest rate risk primarily through its bank indebtedness.
There is no change from the risk exposure from the previous period.
Page 8
230
Tillsonburg & District
Multi-Service Centre (MSC)
gAgoli
° 0 96 Tillson Avenue, Tillsonburg, ON N4G 3A1
(in The Livingston Centre)
10 www.multiservicecentre.com
P: 519-842-9000 F: 519-842-4727 E: info@multiservicecentre.com
Serving the Community Since 1978
December 4, 2015
Warden Paul Ens & Council, Elgin County
CAO Mark McDonald & Jim Bundschuh, Director of Financial Services
Att: Becky Higgs, Administrative Assistant, Financial Services
450 Sunset Drive
St. Thomas ON N513 5V1
Dear Warden Ens, Council Members & Elgin County staff:
The Multi -Service Centre (MSC) would like to thank Council members, once again, for the
support given MSC programming last year. One -hundred percent (100%) of the $4,909.00
provided by Elgin County went directly into supporting programs & services like:
➢ Adult Literacy and Employment Services, where personnel continue to assist
individuals struggling with the demands of the current world of work;
➢ Home Support Services, whose programs help to keep our senior citizens in their
home communities, close to their preferred networks of support;
➢ Volunteer Recruitment and Support. Last year 237 individuals and 15 corporate
teams provided 9,828.5 hours of service in the tri -county!
We always like to update Council members on the positive impact MSC programs are
having on the lives of Elgin County residents as a result of your grant support - please refer
to the attached `statistics and stories' sheet for further information.
The MSC has been serving the tri -county community since 1978. Please refer to our
website - www.multiservicecentre.com - for details on each of our program areas: Adult
Literacy & Essential Skills, Employment Services and Home Support Services. We
continue to add new client stories and use our Facebook and Twitter features to post
relevant news articles, research, pictures and features.
Program personnel continue to note the impact of a challenging economy on youth,
unemployed and displaced workers and those with lower level literacy and technology skills
- MTCU also sees the need and MSC was selected to offer the new Youth Job Connection
program. We also continue to see the challenges facing our aging population in the Home
Support Services we provide - programs that provide meals and transportation for seniors
and the assistance they need to keep them safe and happy at home.
Mission
A community organization committed to partnerships, innovation and excellence.
Vision
Embracing Personal Independenc231elebrating a Caring Community
We are requesting your consideration in upcoming budget deliberations. While we receive
core funding from various government bodies, we still need to fundraise every year in order
to meet needs.
We attempt to raise those additional dollars ($ 47,792.00 this year) through support from
our surrounding municipalities, fundraisers, draws, and annual donor campaigns. MSC
volunteers and staff continue to fundraise, following the agency's `Culture of Giving'
strategy - as stories and information on the Giving & Volunteering sections of our website
continue to show. Your dollars help! The MSC continues to work with partners to deliver
upgrades and strategies ensuring the continued viability of our partner building The
Livingston Centre and to support projects like the Community Transportation Pilot Grant
Program. The community's successful application resulted in the Town of Tillsonburg
receiving $100,000.00, to be used toward the exploration of how to best meet the
transportation needs of Tillsonburg residents. As a long-time delivery agent for the
transportation needs of clients (in all areas of MSC programming) MSC has supported this
project from start to fruition.
Your dollars will go toward activities like providing instruction to literacy students, volunteer
support (recruitment, training, orientation, ongoing supervision), the purchase of materials
and technology (for literacy tutors and students, for workshop participants or for items in
our seniors related programs), service provision to needy individuals and services like
seniors transportation.
The amount we need to raise to support Elgin County clients, linked to the proportion of clients
assisted from this area in 2014/15, would amount to $4062.00. Any support you could provide
would be appreciated. Please see the attached statistics sheet.
We would be happy to make a presentation to Council - we enjoy the opportunity to explain
our needs and answer any questions. Municipal support continues to assist us in
diversifying and leveraging our funding base. The historical support from Elgin County is
appreciated.
In closing, we hope that Council members will continue to consider MSC community
programs in upcoming budget deliberations.
Sincerely,
G off �Reekieki Maureen Vandenberghe
Executive Director/CEO Communications & Development
Coordinator
C: Fran Bell, Chairperson, Board of Directors
Val Foerster, Board of Directors, Chair/Fundraising Committee
232
0
Tillsonburg & District
elii Multi-Service Centre Statistics: Elgin
April 2014- March 2015
2014/15 clients all programs/all areas - Literacy, Employment, Home Support): 7,239
Elgin Proportion of clients: **2%
"Some services, e.g., Adult Literacy -who had 10% of their clients from Elgin, generally serve
more Elgin County clients than is the case, currently, in other MSC service areas
MSC Facts
➢ MSC Adult Literacy & Essential Skills programming (MSC) has been serving the tri -county
community since 1987
➢ MSC Employment Services have been available in the community since 1985
➢ MSC Home Support Services have been operating in the community since 1978
➢ Visit www.multiservicecentre.com for service details and client stories - updates to the site
(and the linked Facebook and Twitter accounts) happen frequently. Monthly e -letters are
posted on the site and sent to a wide distribution list. MSC respects privacy. To be added or
removed from any MSC mailing lists, please contact info(abmultiservicecentre.com.
➢ In 2014/15, 237 volunteers provided 9,828.5 hours of service to the tri -county community
➢ MSC has been accredited by Accreditation Canada since 2003
What's Happening at MSC
Milestones reached over the past year include participation in the successful Community Transportation
Pilot Grant Program submission, which resulted in the Town of Tillsonburg becoming one of several
municipalities selected to receive $100,000 for the pilot. The stated goal is to "explore how to meet the
needs of Tillsonburg residents by coordinating existing agency services through an efficient and cost-
effective delivery model phased in over 18 months." MSC has a long history of supporting community
transportation needs and initiatives (e.g., providing transportation support to clients in the Employment and
Literacy programs, the bike initiative, providing Volunteer Transportation for seniors for over 30 years, etc.)
and looks forwards to this `next chapter.' In addition, the agency continues to work toward maintaining the
viability of our partner building The Livingston Centre. Positive program developments include another
successful Accreditation Canada site visit in October 2015 (for Home Support Services and MSC
Administration), new programming like Youth Job Connection and events in our Employment Services area
and the publication of "Our Stories" (2015), a collection of writings from students in the Adult Literacy &
Essential Skills program.
MSC Employees Tina & Diana with Mary
Photo: Chris Abbott, The Tillsonburg News114
Mary's Story - part 2
Continued independence for Mary, Less worry for her family: MSC is
committed to helping Mary and her family navigate through the health
care system as her needs change, enabling her to stay safely in her
own home.
Last year we told you about Mary. She continues to be involved with
MSC's Home Support Services, even though her care needs continue
to evolve. Chris Abbott, reporter for The Tillsonburg News, did a
follow-up story on Mary, which appeared in the September 4, 2015
edition.
233
Mary continues to stay at home even though she has had her ups and downs over the past year. A new
pacemaker has replaced a previous version and her vision continues to deteriorate. With the help of MSC's
Personal Support Workers she continues to stay at home. With the help of the MSC team Mary has added
exercise to her daily routine as well as getting some training in falls prevention, noting she had taken a
recent tumble. Mary reports: "I have a great bunch of PSWs. You build up a rapport with the PSWs and I
guess they sort of become part of the family. If they weren't here, you'd really miss them." The full story can
be found on MSC's Facebook page (dated September 4, 2015).
MSC services provided to Mary include:
• Assisted Living Supportive Housing
• Volunteer Transportation
• Meals on Wheels
• Home at Last
• Foot Care
• Homemaking.
For more stories please visit our website at www.multiservicecentre.com.
234 2
8:5.6.15
Home Support Services - since 1978
MSC Employees Tina & Diana with Mary
Photo: Chris Abbott, The Tillsonburg News
The News profiled Mary in July 2014
Focus: Helping People Stay at Home
Norwich Mayor Larry Martin (left) & MSC's
Lindsay delivering MOWS during Community
Champions Week in March 2015
Tillsonburg Mayor Stephen
Molnar delivering Meals during
Community Champions Week
MSC's Carolyn (right) at
Opening of Foot Care
Clinic at TDMH, Nov. 14
I
MSC's Michelle & Tanya promoting Stonebridge
Community Services (MSC's sister corp.), Oct. 2014
Toy cars, donated by an MSC Volunteer—to help promote
Transportation Services, April 2014
Susan, Phil, Susan, Nigel
& Georgina at Career Fair
Oct. 2014
Adult Literacy students providing
testimony at Tutor Workshop, Dec. 14
235
Tutor Lew & MSC's Wendy promoting Adult Literacy
on Rogers, March 2015
Employment Services - since 1985
`j`/�
t Ltei�
�s���iag�Skilis � since �fi
.
Susan, Phil, Susan, Nigel
& Georgina at Career Fair
Oct. 2014
Adult Literacy students providing
testimony at Tutor Workshop, Dec. 14
235
Tutor Lew & MSC's Wendy promoting Adult Literacy
on Rogers, March 2015
Dec.14: Launch of Donor Campaign (MSC Team) Jan.15: Tillsonburg Community Services Initiatives Summer 14: Sydney, July 14: Flip Flop Fiasco BBQ
celebrating land/bldg. purchase (MSC ED Bill; Winner of Summer Draw
Marian, John, Mark, Doug -members of partner BODs)
Dec. 14: Launch of Goodwill Donor Drive -
Supporting MSC Clients
June 14: MSC BOD Chair Fran, Paralympian
Tyler McGregor, MSC E.D. Bill, at 36th AGM
Niagara Getaway
Donation to Bike Program
May 14: Launch of 3m Trail Walk
June 14: Start of 31d Annual MSC -Community
Living Golf Tournament
at MSC Volunteer Event (Phil, MSC PR Booth) & Member of Social Comm. MSC's Max, Volunteer Ray & volunteering at Liv. Cen. Christmas BBQ
MSC's Karen
236
Tillsonburg & District
g Illi Multi -Service Centre (MSC)
APPROVED BUDGET FOR 2015-2016 FISCAL YEAR
z1awy Will=
Federal & Provincial Funding
2015-2016
EXPENSES:
BUDGET
Wages & Benefits
2,265,841
Operating Expenses
477,376
MTCU Restricted Funds
346,223
Allocated Admin & Facility Costs
743,283
Staff & Volunteer Development
35,649
Capital Expenditures
20,000
TOTAL EXPENSES
3,888,373
z1awy Will=
Federal & Provincial Funding
2,918,299
Municipal Funding
50,000
Fees & Service Charges
794,260
Interest & Misc Income
5,700
TOTAL REVENUE
3,768,259
NET SURPLUS (DEFICIT)
-120,114
FUNDS TO RAISE:
Fundraising & Donation Goal
47,792
Transfer from Reserve
52,322
Transfer from Capital
20,000
NET SURPLUS (DEFICIT)
-0
237
f"
GOOD
REDDEN
KLOSLER LLP
INDEPENDENT AUDITORS' REPORT
To the Members of the Board of:
TILLSONBURG & DISTRICT MULTI -SERVICE CENTRE
Chartered Accountants
We have audited the accompanying financial statements of Tillsonburg & District Nfulti-Service Centre, which are comprised of the
statement of financial position as at March 31, 2015 and the statements of operations, fund balances and cash flows for the year
then ended, and a summary of significant accounting policies and other explanatory information,
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian
Accounting Standards for Not -for -Profit Organizations, and for such internal control as management determines is necessary to
enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
Auditor's Responsibility
Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance
with Canadian Generally Accepted Auditing Standards, Those standards require that we comply with ethical requirements and plan
and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements.
The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the
financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant
to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate
in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit
also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by
management, as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.
Basis for Qualified Opinion
In common with many not-for-profit organizations, Tillsonbuxg & District Multi -Service Centre derives some of its revenue from
the general public through donations and fundraising, the completeness of which is not susceptible to satisfactory audit verification.
Accordingly, our verification of this revenue was limited to the amounts recorded in the records of Tillsonburg & District Multi -
Service Centre and we were not able to determine whether any adjustments might be necessary to revenue and net assets.
Opinion
In our opinion, except for the possible effects of the matter described in the Basis for Qualified Opinion paragraph, the financial
statements present fairly, in all material respects, the financial position of Tillsonburg & District l ijlti-Service Centre as at
March 31, 2015, and the results of its operations and its cash flows for the year then ended ui accordance with Canadian accounting
Standards for Not -fox -Profit Organizations.
Tillsonburg, Ontario
May 25, 2015
An Integration of Accounting, Advisory and Wealth
84 Colborne Street North, Simcoe, ON N3Y 3V1
Tel: 519.426.5160 • Fax: 519.426.5174
38 Brock Street East, Tillsonburg, ON N4G IZ5
Tel: 519.842.4246 • Fax: 519.842.6656
Our Reports and Certifncates are issued on the understanding tha##� ss they are reproduced in their entiretgg any summaries thereof,
excerpts therefrom, or references then-w4all he submitted to w for approval:
TILLSONBURG & DISTRICT MULTI -SERVICE CENTRE
STATEMENT OF FINANCIAL POSITION
As at March 31, 2015
(With comparative figures as at March 31, 2014)
LIABILITIES AND FUND BALANCES
Accounts payable and accrued liabilities 599,593 - - 599,593 524,748
Deferred revenue (note 6) 50,129 - - 50,129 47,147
Total current liabilities 649,722 - - 649,722 571,895
Fund Balances
Operating
Capital
Reserve
Total
Total
Fund
Fund
Fund
2015
2014
.ASSETS
$
$
$
$
$
Cash and short-term investments
745,729
121,624
311,219
1,178,572
1,071,627
Accounts receivable
75,562
87
-
230,831
193,016
Short term loan (note 9)
Total fund balances
230,831 447,823
75,649
70,024
Prepaid expenses and deposits
58,915
-
-
58,915
15,000
347
-
-
347
2,629
Total current assets
880,553
121,711
311,219
1,313,483
1,159,280
Long -Term Investments (note 3)
-
311,000
675,589
986,589
972,561
Equipment (note 5)
-
15,112
-
15,112
17,521
Total Assets
880,553
447,823
986,808
2,315,184
2,149,362
LIABILITIES AND FUND BALANCES
Accounts payable and accrued liabilities 599,593 - - 599,593 524,748
Deferred revenue (note 6) 50,129 - - 50,129 47,147
Total current liabilities 649,722 - - 649,722 571,895
Fund Balances
Invested in property and equipment
Invested in long-term investments
- 15,112
_
15,112
17,521
Internally restricted
- 311,000
655,000
966,000
966,000
Unrestricted
- 121,711
331,808
453,519
400,930
230,831 _
-
230,831
193,016
Total fund balances
230,831 447,823
986,808
1,665,462
1,577,467
Total Liabilities and Fund Balances
880,553 447,823
986,808
2,315,284
2,149,362
Approved by:
091%)
TILLSONBURG & DISTRICT MULTI -SERVICE CENTRE
STATEMENT OF OPERATIONS AND CHANGES IN FUND BAI,,ANCES
For the year ended March 31, 2015
(With comparative figures for the year ended March 31, 2014)
Q,IW
Operating
Capital
Reserve
Mar. 31
Mar_ 31
Fund
Fund
Fund
2015
2014
REVENUE
Provincial funding
3,208,063
-
-
3,208,063
3,019,526
Federal funding
4,571
-
4,571
2,155
Local government grants
66,178
-
-
66,178
65,276
Donations and fundraising
30,127
-
-
30,127
53,567
Client fees
163,615
-
-
163,615
147,536
Program income
61,798
-
61,798
59,402
Allocated administration
569,622
34,872
-
604,494
562,370
Interest and miscellaneous income
15,582
987
16,730
33,299
9,732
Total revenue
4,119,556
35,859
16,730
4,172,145
3,919,564
Q,IW
TILLSDNBURG & DISTRICT MULTI -SERVICE CENTRE
STATEMENT OF OPERATIONS AND CHANGES IN FUND BALANCES
For the year ended March 31, 2015
(With comparative figures for the year ended March 31, 2014)
Operating
Capital
Reserve
Mar. 31
Mar. 31
Fund
Fund
Fund
2015
2014
920,159
855,323
Office and administration
315,503 - -
315,503
EXPENDITURES
Wages and benefits
2,203,170 - -
2,203,170
2,073,309
Travel
38,415 - -
38,415
36,659
Program expenses
920,159 - -
920,159
855,323
Office and administration
315,503 - -
315,503
347,265
Allocated administration
604,494 - -
604,494
562,370
Amortization of property and equipment
- 2,409 -
2,449
2,449
Total expenditures 4,081,741 2,409 - 4,084,150 3,877,335
Excess (deficiency) of revenue over
expenditures for the year 37,815 33,450 16,730 87,995 42,229
Fund Balance, Beginning of Year 193,016 414,373 970,078 1,577,467 1,535,238
Fund Balance, End of Year 230,831 447,823 986,808 1,665,462 1,577,467
TILLSONBURG & DISTRICT MULTI -SERVICE CENTRE
STATEMENT OF OPERATIONS
- OPERATING FUND
For the year ended March 33, 2015
(With comparative figures for the year ended March 31, 2014)
Mar. 31
Mar_ 31
Schedule 1
Schedule 2
Schedule 3
2015
2014
REVENUE
Provincial funding
1,485,060
1,697,169
25,834
3,208,063
3,019,526
Federal funding
-
-
4,571
4,571
2,155
Local gove,yu ent grants
-
66,178
-
66,178
65,276
Donations and fundraising
420
787
28,920
30,127
53,567
Client fees
163,615
-
-
163,615
147,536
Program income
24,812
-
36,986
61,798
59,402
Allocated administration
-
-
569,622
569,622
527,498
Interest and miscellaneous income
-
12
15,570
15,582
6,129
Total revenue
1,673,907
1,764,146
681,503
4,119,556
3,881,089
EXPENDITURES
Wages and benefits
1,108,178
684,876
410,116
2,203,170
2,073,309
Travel
32,427
2,301
3,687
38,415
36,659
Program expenses
136,394
621,438
162,327
920,159
855,323
Office and administration
150,318
124,684
40,501
315,503
347,265
Allocated administration
250,080
354,414
-
604,494
562,370
Total expenditures
1,677,397
1,787,713
616,631
4,081,741
3,874,926
Excess (deficiency) of revenue over
expenditures for the year
(3,490)
(23,567)
64,872
37,815
6,163
Q,IK
TILLSONBURG & DISTRICT MULTI -SERVICE CENTRE
SCHEDULE 1
STATEMENT OF OPERATIONS - COMMUNITY SUPPORT SERVICES
For the year ended March 31, 2015
(With comparative figures for the year ended March 31, 2014)
REVENUE
Provincial funding
Local govetmmnent grants
Donations and fundraising
Client fees
Program income
Total revenue
EXPENDITURES
Wages and benefits
Travel
Program expenses
i
Office and administration
j Allocated administration
South West Exercise Mar. 31 Mar. 31
LHIN Program 2015 2014
1,413,576 71,484 1,485,060 1,356,248
1,018,100 90,078
-
660
420 -
420
25,251
163,615 -
163,615
147,536
9,708 15,104
24,812
17,617
1,587,319 86,588
1,673,907
1,547,312
1,018,100 90,078
1,108,178
983,319
32,427 -
32,427
26,720
136,394 -
136,394
122,551
150,318 -
150,318
175,910
250,080 -
250,080
238,812
TOS expenditures 1,587,319 90,078 1,677,397 1,547,312
Excess (deficiency) of revenue over
expenditures for the year - (3,490) (3,490) -
Q, 1191
TILLSONBURG & DISTRICT MULTI -SERVICE CENTRE
SCHEDULE 2
STATEMENT OF OPERATIONS - MT+CU FUNDED PROGRAMS
For the year ended March 31, 2015
(With comparative figures for the year ended March 31, 2014)
Adult Basic
Employment
Youth
CANJON
Mar- 31
Mar. 31
Summer Jobs
Literacy
Ontario
Employment
Job Fund
2015
2014
REVENUE
Provincial funding 122,053
112,365
1,114,500
319,576
28,675
1,697,169
1,637,444
Local government giants -
16,178
50,000
-
-
66,178
59,616
Donations and fundraising -
787
-
-
-
787
18,184
Interest and miscaaneous income -
-
12
-
-
12
12
Total revenue 122,053
129,330
1,164,512
319,576
28,675
1,764,146
1,715,256
EXPENDITURES
Wages and benefits 14,460
101,190
554,827
14,399
-
684,876
677,989
Travel -
602
1,699
-
-
2,301
6,294
Program expenses 91,540
5,378
218,435
285,916
20,169
621,438
567,450
Office and administration 3,853
13,805
103,965
3,061
-
124,684
139,965
Allocated administration 12,200
27,000
290,508
16,200
8,506
354,414
323,558
Total expenditures 122,053
147,975
1,169,434
319,576
28,675
1,787,713
1,715,256
j Excess (deficiency) of revenue over
expenditures for the year -
(18,645)
(4,922)
_
-
(23,56'
_
244
TILLSONBURG & DISTRICT MULTI -SERVICE CEN'T'RE
SCHEDULE 3
STATEMENT OF OPERATIONS - ADMINISTRATION
For the year ended March 31, 2015
' (With comparative figures for the year ended Mauch 31, 2014)
Mar. 31 Mar. 31
2015 2014
REVENUE
P, -,,..l funding
Travel
25,834
25,834
Federal finding
3,687
3,645
Local government grants
4,571
2,155
40,501
5,000
Donations and fundraising
Program income
28,920
10,132
36,986
41,785
Allocated administration
569,622
527,498
Interest and miscellaneous income
15,570
6,117
Total revenue
681,503
618,521
EXPENDI'T'URES
Wages and benefits
Travel
410,116
412,001
Program expenses
3,687
3,645
Office and administration
162,327
165,322
40,501
31,390
Total expenditures
616,631
612,358
Excess (deficiency) of revenue over
expenditures for the year 64,872 6,163
Azle
TILLSONBURG & DISTRICT MULTI -SERVICE CENTRE
STATEMENT OF CASH FLOWS
For the year ended March 31, 2015
(With comparative figures for the year ended March 31, 2014)
2015 2014
Cash Flows from Operating Activities
Excess of revenue over expenses for the year 87.,995 42,229
Amortization 2;409 2,409
90,404 44,638
Changes in non-cash working capital accounts
Decrease (increase) in accounts receivable (5,626) 29,031
Decrease (increase) in prepaid expenses and deposits 2,282 6,255
Increase (decrease) in accounts payable and accruals 74,846 136,335
Increase (decrease) in deferred revenue 2,982 9,842
Cash flows from (applied to) operating activities 164,888 226,101
Cash Flows.from Investing Activities
Increase in long - term investments (57,943) 4,789 ^�
Increase in Cash During the Year 106,945 230,890
Cash at Beginning of Year 1,071,627 840,737
Cash at End of Year 1,178,572 1,071,627
246
TILLSONBURG & DISTRICT MULTI -SERVICE CENTRE
NOTES TO THE FINANCIAL STATEMENTS
For the year ended March 31, 2015
1. NATURE OF OPERATIONS
The organization was incorporated without share capital in 1977 under the Income Tax. Act of Canada as a
registered charity. The organization is exempt from tax under section 149. of the Income Tax Act.
The purpose of the organization is:
(i) To provide and render employment, home support and adult basic literacy services to a primarily
adult resident population;
(ii) To establish and operate a centre for the organization and dissemination of social services throughout
the Town of Tillsonburg and its surrounding district;
(iii) To co-operate and co-ordinate with all other social service agencies; and
(iv) To receive, acquire and hold gifts, donations, legacies and devises.
2, SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The Centre follows Canadian ,Accounting Standards for Not -for -Profit Organizations, significant aspects
of the accounting policies adopted are as follows:
(a) Basis of Accounting
The Centre, with the exception of donations, follows the accrual basis of accounting which recognizes
revenue as it becomes receivable and measurable and expenditures as a result of the receipt of goods
or services and the creation of legal obligation to pay.
(b) Fund Accounting
In order to ensure observance of limitations and restrictions placed on the use of the resources
available to the Tillsonburg & District Multi -Service Centre ("Centre"), the accounts are maintained in
accordance with the principles of "fund accounting". Under these principles, resources for various
purposes are classified for accounting and reporting purposes into funds that are in accordance with
activities or objectives specified. Separate accounts are maintained for each fund.
(i) Operating Fund
The Operating Fund of the Centre records amounts used for the day to day operations of the Centre
and also records the assets, liabilities and net surplus carried forward relating to ongoing operations.
Any money which is not restricted as to their use are recorded in the Operating Fund when received.
(ii) Capital Fund
The Capital Fund reports assets, liabilities, revenue and expenditures related to the Centre's property
and equipment.
(iii) Reserve Fund.
Money in the reserve funds have been set aside for future expenditures for building maintenance,
other capital additions and contingencies and is to be used as authorized by the Board. Interest
generated by the reserve fund is maintained in the account.
(c) Cash and Equivalents
Cash is comprised of cash and short-term investments. Short-term investments include a balance held
in trust with a law firm.
247
TILLSONBURG & DISTRICT MULTI -SERVICE CENTRE
NOTES TO THE FINANCIAL STATEMENTS
For the year ended March 31, 2015
2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued)
(d) Allocated Administration
The Centre incurs administration costs that relate to the whole organization. These costs include
human resource costs for the executive director, business manager, accounting clerks, receptionists
etc, as well as costs for office supplies, equipment rental and staff development. These costs are
allocated to the various programs based mainly on Ministry funding levels, and when identifiable,
specific activities that may be incurred by the programs.
(e) Property and Equipment
Property and equipment is recorded at cost and contributed capital assets are recorded at their fair
market value at the date of contribution. Capital assets funded through government programs or
agencies are recorded as program expense and the corresponding revenue recorded in Ministry
funding. Government funded capital expenditures included in program expense and Ministry funding
was $18,549 in 2015. (2014 - nil).
The property and equipment are amortized straight-line using the following rates:
Furniture 20 years
The Centre regularly reviews capital assets to eliminate obsolete items. Amortization is calculated at
half the normal annual rate in the year of acquisition; no amortization is recorded in the year of
disposal.
(f) Contributed Services
Volunteers contribute time each year to assist the Centre in carrying out its service delivery activities.
Because of the difficulty in determining the fair value contributed services are not recognized in the
financial statements.
(g) Income Taxes
As a registered charity, the Centre is exempt from Part l tax under paragraph 149(1)(0 of the Income
Tax Act (Canada).
(h) Measurement Uncertainty
The preparation of financial statements in conformity with Canadian Accounting Standards for Not -
for -Profit Organizations requires management to mare estimates and assumption that affect the
reported amount of assets and liabilities, disclosure of contingent assets and liabilities at the date of
the financial statements and the reported amounts of revenues and expenses during the period. Such
estimates are periodically reviewed and any adjustments necessary are reported in earnings in the
period in which they become known. Actual results could differ from these estimates. The primary
estimates made by management in these financial statements relate to the useful lives of capital assets
and accrued liabilities.
(i) Government Grants
Government grants and funding is recorded when there is reasonable assurance that the Centre has
complied with and will continue to comply with all necessary conditions to obtain the grants and
funding.
TILLSONBURG & DISTRICT MULTI -SERVICE CENTRE
NOTES TO THE FINANCIAL STATEMENTS
For the year ended March 31; 2015
2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued)
(j) Financial Instruments
Financial instruments are recorded at fair value when acquired or issued. In subsequent periods,
financial assets with actively traded markets are reported at fair value, with any unrealized gains and
losses reported in income, All other financial instruments are reported at amortized cost, and tested
for impairment at each reporting date. Transaction costs on the acquisition, sale or issue of financial
instruments are expensed when incurred.
Financial instruments are comprised of accounts receivable, short and long term investments,
accounts payable and accrued liabilities. All financial instruments are subsequently carried at
amortized cost.
(k) Revenue Recognition
The Centre follows the restricted fund method of accounting for contributions which includes
program income, government grants and donations.
Restricted contributions related to general operations are recognized as revenue of the Operating
Fund in the year in which the related expenses are incurred. All other restricted contributions are
recognized as revenue of the appropriate restricted fund. Restricted contributions for which there is
no fund, are deferred and brought into income when the applicable expenses are incurred.
Unrestricted contributions are recognized as revenue of the Operating Fund in the year received or
receivable if the amount to be received can be reasonably estimated and collection is reasonably
assured.
Investment income earned on resources of the Capital Fund and Reserve Fund is recognized as
revenue of those funds. Unrestricted investment income is recognized as revenue of the Operating
Fund.
Program income and client fees are recognized as revenue of the Operating Fund when the service is
performed and the legal obligation to pay is created.
249
TILLSONBUR.G & DISTRICT MULTI -SERVICE CENTRE
NOTES TO THE FINANCIAL STATEMENTS
For the year ended March 31, 2015
3. LONG-TERM INVESTMENTS
2015 2014
Partnership Interest
The Centre, together with Tillsonburg District Association for
Community Living formed a ' partnership known. as Tillsonburg
Community Services Initiatives. This partnership is a non-profit
corporation established for the purpose of contracting, owning,
operating, leasing and managing a building to support community
agencies, The investment is recorded at its original cost.
311,000 311,000
Loan Receivable - related party
The board approved a loan to a related company, Stonebridge
Cominunity Services (SCS). The loan was advanced to fund start up
costs and working capital. The loan currently bears interest at 1%
payable annually in December.
655,000 655,000
Interest Receivable
20,589 6,561
986,589 972,561
4. GOVERNMENT REMITTANCES
Included in accounts payable are government remittances totaling $50,764 (2014 - $21,143).
5. EQUIPMENT
Accumulated
Cost Amortization 2015 2014
Furniture 48,176 33,064 15,112 17,521
6. DEFERRED REVENUE AND SURPLUS FUNDS
For reporting purposes, the Centre has adopted a March 31 year end. Some of the programs which are
offered by the Centre are funded on a different year end reporting basis. The deferred revenue, represents
the funds which have been received by the Centre, which relate to expenditures to be incurred subsequent
to March 31. These funds will be matched against expenditures during the subsequent period. Any
remaining surplus in the government funded programs has been included in accounts payable and will
either be returned to the funding agency in the subsequent year, or used in a manner as prescribed by the
funding agency.
250
TILLSONBURG & DISTRICT MULTI -SERVICE CENTRE
NOTES TO THE FINANCIAL STATEMENTS
For the year ended March 31, 2015
7. LEASE COMMITMENT
The Centre leases its premises located at 96 Tillson Avenue from the Tillsonburg Community Services
Initiatives. The initial lease period ran for 15 years and expired July 31, 2013. The Centre exercised its
option to extend the lease five years, ending July 31, 2018. See note 8 - Related Party Transactions.
8. RELATED PARTY TRANSACTIONS
During the year the Centre paid rent of $52,672 (2014 - $51,672) and received administration fees of
$12,000 from an organization in which they have a partnership interest, Tillsonburg Community Services
Initiatives. These transactions are in the normal course of operations and were measured at the exchange
amount, being the amount of consideration established and agreed to by the related parties.
During the year the Centre made payments for rent and clinical support totaling $176,170 (2014 -
$136,595), charged $12,000 (2014 - $12,000) in administration fees, and $19,972 (2014 -$9,788) for Home
Support Services to Stonebridge Community Services (SCS), a non profit corporation related by common
board membership. The purpose of SCS is to assist aged, ill or disabled persons by providing such
services as housekeeping, meal preparation, nursing and shopping assistance. The organization also assists
needy .persons who are unemployed and low skilled by providing an employment training centre,
counselling and education programs.These transactions were in the normal course of operations and were
measured at the exchange amount, being the amount of consideration established and agreed to by the
related parties.
The Centre also periodically lends funds to SCS which are considered to be a long-term investment. The
year end loan balances to SCS were $713,915 (2014 - $670,000), of which $58,915 (2014 - $15,000) has
been classified as short-term loan receivable,
SCS pays interest on amounts owing annually at a rate of 1 % per annum. Interest accrued and receivable
from SCS at year end is $20,589 and is included in accounts receivable.
No other amounts are outstanding from or due to related parties:
As at December 31, 2014, the corporate year end of SCS, SCS had the following:
Statement of Financial Position
Total assets $146,474
Total liabilities (including the amounts owing to the Centre). 749,830
Net deficit 603,356
Statement of General Operations
Revenue $559,270
Expenses 618,185
Statement of Cash Flows
Cash flow from operations $ (41,336)
Cash flows from financing - TMSC 36,881
Net decrease in cash (4,455)
251
TILLSONBURG & DISTRICT MULTI -SERVICE CENTRE
NOTES TO THE FINANCIAL STATEMENTS
For the year ended March 31, 2015
9. FINANCIAL INSTRUMENTS
The Centre is exposed to various risks through its financial instruments and has a comprehensive risk
management framework to monitor, evaluate and manage these risks. The following analysis provides
information about the Centre's risk exposure and concentration as of March 31, 2015:
(a) Credit Risk
Credit risk arises from the potential that a counter party will fail to perform its obligations. The Centre
extends credit to its clients in the normal course of its operations. It carries out, on a continuing
basis, credit checks on its clients and maintains provisions for bad debts. The Centre has a significant
number of clients which minimizes the concentration of credit risk, and the most significant
receivables are from the government.
(c) Interest Rate Risk
Interest rate risk reflects the sensitivity of the Centre's financial condition to movements in interest
rates. The company receives interest on its investments based on the bank prime rate. These interest
rates are representative of current market rates for investments with similar terms, conditions and
maturities. The Centre does not carry any interest bearing debt.
10, ECONOMIC DEPENDENCE
The organization receives the majority of its revenue through various government ministries and it's ability
to continue viable operations is dependent upon continued funding from the governments. The funding
is based on approved expenditure levels for each program as set out by agreements between the Ministry
and the organization. Any excess of revenue over expenditures subsidized by the Ministry can either be
requested by the Ministry to be returned or offset against future years' funding.
11. COMPARATIVE FIGURES
Certain of the prior year's balances have been reclassified to conform with the current year's presentation.
252
Wallacetown Agricultural Society
Box 1, Wallacetown, ON
NOL 2M0
Wallacetownfair.com
Elgin County Council
450 Sunset Drive
St. Thomas, ON
N5R 5V1
December 30, 2015
Dear members of Council:
On behalf of the Wallacetown Agricultural Society, I am writing to request your
financial assistance of the 2016 Wallacetown Fair. We will be celebrating our
156th year on September 30th, October 1St and 2nd, 2016.
We are unique in that we own our fairgrounds and have the responsibility of
maintaining and improving our property as well as organizing the fair and other
events throughout the year. As you can see from our financial statements, it does
take a considerable amount of money to operate the society.
The members are all volunteers and give a tremendous amount of their time not
only to operate the society, but must raise funds to make our events possible.
Your support in the form of a grant would be greatly appreciated. There are
many areas where the money could be put to use. Maintenance and
improvements to the property are an ongoing venture with several improvements
needed.
We have many ongoing projects and just received a large to do list from the
Electrical Safety Authority.
1. New Project —Building covered walkway from Commercial Building to
General Exhibits building. Attached is quote withdrawing. The walkway
253
will ensure safety for handicap between the buildings and protection from
the elements. Our budget for this project is set for $5,000.
2. New Project - Removal of horse barn, cement and steel. Due to safety
issues with hydro, the older horse barn is slated for demolition. Removal of
all contents and cement and grading is quoted at $3800.00. This area will
then be graded and grass seeded. This new parcel of land will help with
parking for the fair and soccer events. The demolition will be carried out by
the end of 2015 by John Drummelsmith.
3. Project in 2015 - Upgrading of holding tank for Commercial building
washrooms. The new tank was installed with new plumbing lines.
Unfortunately, this year we had running toilets and the holding tank filled
and the tank had to be pumped. New toilets will be needed to replace the
old and removal of the urinals and replacements with newer more efficient
models or another washrooms stall. The cost for the plumbing issues was
$6,500.
4. New Project - Roofing — our entertainment barn will need the roof replaced
this year if it is to continue to be a viable place for exhibits and
entertainment and storage rental. If we do not fix the roof— it will be a loss
of income with storage. Quotes are pending but a budget of $10,000 has
been set and hopefully we will be able to come in under budget.
5. New Project - Electrical issues- After our annual inspection there were
many discrepencies with lighting. Pole lights or new fixtures will need to be
replaced. Increased lighting for parking, safety is needed as well as an
update to the lighting in the grandstand. Currently quotes are being
obtained for these issues. A working budget has been set for $15,000
however dependant upon fundraising.
6. Another area in which the grant could be used is in support of our prize
money. We usually pay out between $15,000 and $20,000.00. We still
embrace our agricultural roots and are proud to offer a place where area
farmers and homemakers, both young and old, can display the best of what
they grow and create. We are proud to support our local 4-H clubs and
provide them with the opportunity to hold their achievement events, as
254
well as the overwhelming support we get from the public school for our
Junior Fair classes. The 2016 Fair has a Sheep Market Auction with all the
funds going to the Junior Farmers.
Thank you for your consideration of our grant application. We appreciate any
support you can give. We have a long laundry list and our membership is
becoming increasingly smaller.
I Would like to invite you to attend our fair and join in our celebration of
156 years of Wallacetown Fair.
Sincerely,
KimCarder
Secretary
Wallacetown Agricultural Society
Phone: 519-762-2737
Email: wallacetownfair@yahoo.ca
255
m/1
N
REPORT TO COUNTY COUNCIL
FROM: Jim Bundschuh, Director of Financial Services
DATE: February 16, 2016
SUBJECT: 2016 Budget
INTRODUCTION:
Council is focussed on achieving an affordable tax increase in 2016, while maintaining and
expanding the service enhancements committed to in the 2015 budget. These service
enhancements include $30 million of expenditures to rebuild Terrace Lodge, and investing
into the County's economic growth through the $1 million Community Improvement Plan
(CIP) and the $0.5 million SWIFT broadband project. In addition, the County is relocating a
portion of Dexter Line to protect this access road from erosion. New service improvements
for 2016 include added ambulance shift coverage in the east end to improve response times,
financing the Health Recruitment initiative and funding the Clean Water initiative. The
purpose of this report is to present options for the 2016 budget and the associated tax rate.
BACKGROUND:
Due to declining revenues in the form of the Ontario Municipal Partnership Fund (OMPF)
and Ford property tax, council strategically planned a low to moderate use of reserves to
allow a series of 4% increases on the average household continuing through 2020 to
rebalance the budget. The 2015 operating surplus and the latest Payment -In -Lieu (PIL)
taxes increase from the psychiatric hospital and the Greenlane site allow for a 1.1 %
reduction (Proposal A) to the previously planned 2016 increase of 4%. The result is a
slight increase in the tax rate of 0.1 % which will impact the average household by $41 or
2.9% (see Attachment VIII). Itis important to note that this increase of 2.9% is well below
the previously set 4% guideline. The 2.9% increase on the average household, combined
with assessment growth, equates to a levy increase $1.3 million or 4.3%.
Capital project uses of the $1.2 million capital surplus for 2015 have been identified to
Council. Although the ten-year plan attempts to accurately identify the capital needs, the
reality is that prices can vary positively or negatively and circumstances can change
making forecasting a continuously evolving process. Rather than funding these needs
entirely through the surplus, they could be funded partially or fully by tightening spending
throughout the capital plan (Proposal B) delivering up to a 0.4% reduction in tax rate, average
household tax and the levy. This reduces Proposal A's $41 increase by $6 down to a $35 tax
increase on the average household. However, this could potentially compromise some
projects meeting budget objectives resulting in possible deficits rather than surpluses
bringing about unintended future tax increases, and is therefore not recommended.
Further good news for 2016 is an Ontario Community Infrastructure Fund (OCIF) grant
providing a net improvement of $1.3 million when compared to the draft capital budget.
This grant directly improves the County's municipal position and improves its ability to
sustain its assets into the future. Staff is recommending that this net funding be added to
the Capital Projects reserve (see Attachment IV) to be used to fund the County's share of
any potential future OCIF grants. 256
DISCUSSION:
Council's strategic vision has been to maintain service levels while achieving an affordable
tax increase. Council's commitment to service is evident through the funding Council has
provided to programs and projects valued by the County's residents. These programs and
projects span the gambit from health care to economic development to infrastructure to the
environment. The funding highlights are as follows:
1. $30 million rebuild of Terrace Lodge and capital maintenance projects for Elgin
Manor and Bobier Villa of $8.0 million over the next ten years.
2. $2.0 million granted to the St. Thomas Elgin General Hospital through 2016 with
a further $1.5 million in contributions planned for a total of $3.5 million.
3. $1 million in CIP funding to improve streetscapes and improve the economic
outlook for the County's businesses.
4. Two satellite offices for the Elgin Business Resource Centre (EBRC) will see
funding increases to allow the EBRC to continue to assist the County's budding
entrepreneurs and help create local jobs.
5. $0.5 in funding to attract government and private sector support for high speed
internet (SWIFT).
6. An increase of Emergency Medical Services (EMS) hours to improve response
times in the east end of the County with costs totalling $250,000 annually.
7. The county roads will receive $9.2 million in 2016 capital budget funding, with a
further $99 million for the next nine years focused on timely investments in
existing infrastructure to ensure the lowest possible lifecycle costs. The 2016
capital plan includes rehabilitation of Miller Road, relocation of Dexter Line,
rehabilitation of Furnival Road, and resurfacing of Plank Road.
8. Purchase of $3.3 million of books for libraries over the next ten years as well as a
$0.1 million annual lease increase for new Aylmer and Shedden libraries.
9. $40,000 grant to the Clean Water Initiative.
10. $75,000 in added funding for Health Recruitment to attract new doctors and
nurse practitioners to the region.
In the last number of years, affordable tax increases have been achieved,
despite significant revenue losses of over $5 million in OMPF and Ford property
tax, through the use of reserves and measured tax increases over ten years.
2016 offers some good news due to the 2015 operating surplus as well as future
PIL revenue that will allow for a lower tax increase than was previously planned.
The details of the resulting Proposal A budget are found on the following
attachments:
o Attachment I — Explanation of Taxes
o Attachment II
■ Schedule A — Ratios
■ Schedule B — Operating Budget
■ Schedule C — Tax Rates
o Attachment III —Ten Year Business Plan
o Attachment IV — Ten Year Capital Plan (revised)
o Attachment V — Ten Year Balance Sheet & Reserves
o Attachment VI — Grants
o Attachment VII —Departmental Details
o Attachment VIII —Closed Report and Use of Capital Surplus
257
A summary of the tax implications contained within these document, as well as the
implication of Proposals B are as follows:
Preliminary Tax Increase
Changes
2015 Operating Surplus
Payments in Lieu (PIL)
Tax Write -Offs
Planning Fees
Clean Water
East End Ambulance
Case Mix Index (CMI)
Social Services
Assessment Growth
Total Changes
Ongoing
351,000
98,000
25,000
(40, 000)
(20, 000)
(43, 000)
(238,000)
60,000
One -Time
1,100, 000
193,000 1,100,000
Proposal A: Potential Avg Household Tax Increase
2015 Capital Surplus 1,200,000
Proposal B: Potential Avg Household Tax Increase
Tax Impact
Avg House Levy
4.0% 5.2%
0.4%
0.4%
1.2%
1.2%
0.3%
0.3%
0.1%
0.1%
-0.1%
-0.1%
-0.1%
-0.1%
-0.1%
-0.1%
-0.8%
-0.8%
0.2%
1.1% 0.9%
2.9% 4.3%
0.4% 0.4%
2.5% 3.9%
Both proposals offer lower taxes than was expected, predominately due to good news on
better than projected PIL tax revenue.
Proposal A is a tax rate increase of 0.1 % translating into $2 increase in an average priced
home that has no assessment increase. Such a home with an average assessment
increase would see a $41 increase in their 2016 County taxes or 2.9%. This is compared
to the previous guideline of 4%. This improvement, as outlined above, is the result of the
2015 Operating Surplus being applied to reduce the levy, as well as good news on PILs
and tax write-offs, partially offset by increased costs in areas such as social services.
Proposal B offers further reductions through the use of the 2015 capital surplus. It will
provide up to a further 0.4% improvement in the proposed levy, tax per average household
and tax rate. The resulting tax rate could be a reduction of up to 0.3% (Proposal A's tax
rate increase of 0.1 % minus the 0.4% improvement). Staff presented planned capital
project uses for the 2015 surplus of $1.2 million at the February 9, 2016 Council meeting
(see Attachment VII). These new needs are required to address changing circumstances,
such as the currency exchange issue, as well as evolving items such as the need for
capital maintenance funds for the ambulance base buildings which are beginning to show
life -cycle deterioration. Council could direct staff to find offsets to these increases, or a
portion thereof, in the existing capital plan. Obviously such tightening increases the
possibility of year-end budget overruns that would adversely affect future tax increases.
258
Through the ten-year plan, Council has been focused on ensuring the long-term financial
stability of the County. If timely investments are not made to infrastructure, replacement
costs will be substantially greater in the future. Although the use of reserves can allow for
a short-term loss in municipal position (comparable to owner's equity at a personal level),
an ongoing reduction in municipal position through insufficient taxation and neglected
infrastructure will ultimately materialize as costly asset replacements and even higher tax
increases. The recently announced $1.8 million OCIF grant for Miller Road compliments
the $150 million infrastructure investment the County already plans to spend over the next
ten years and further strengths the County's municipal position. Utilizing the capital
surplus for important projects to maintain a sound municipal position is therefore prudent.
The current ten-year plan sees the municipal position growing at a rate of 1.2% from $192
million in 2015 to $216 million in 2025. Although this rate of growth is somewhat below the
rate of inflation, staff is confident that cost efficiencies resulting from new technologies
(e.g. micro -surfacing) should allow the County's assets to be maintained with the
investments contained within the 2016 ten-year capital plan.
CONCLUSION:
Good news in the 2015 operating surplus and ongoing PIL revenue will result in lower than
anticipated taxes for 2016. The proposed budget outlines two options for Council.
Proposal A increases the tax rate by 0.1% resulting in a $1.3 million levy increase. The
impact on the average household would be 2.9% or $41, well below the originally
anticipated increase of 4%.
Proposal B applies the 2015 capital surplus, or a portion thereof, toward further reducing
taxes by 0.4% providing saving of $6 per average household as compared to Proposal A.
The new capital needs would be funded by staff tightening spending throughout the ten-
year capital plan. This tax rate improvement may only be short-term in nature and may
result in higher increases in future years if tightened capital projects run into a deficit
position — a risky proposition.
OCIF funding for Miller Road of $1.8 million, combined with the already planned $150
million of capital investment will enable the County to protect the value of its assets into
the future.
RECOMMENDATIONS:
THAT the 2016 proposed budget, which includes the operating budget, the capital budget
and grants, be approved with a tax increase on the average household of %; and,
THAT the necessary by-law be prepared.
All of which is Respectfully Submitted Approved for Submission
Jim Bundschuh Mark G. McDonald
Director of Financial Services Chief Administrative Officer
259
Explanation of Taxes Attachment I
Definitions
Tax Rate: Percentage applied to the assessed property value to obtain the tax amount
Assessment: The market value of a property as determined by MPAC. This value changes annually for all properties that
saw an increase at the beginning of the reassessment period.
Tax: The amount a property is invoiced based on the Assessment multiplied by the tax rate.
Assessment Value Increase: Current year's assessment less prior year's assessment
Household Tax Increase: Current year's taxes less prior year's taxes.
Household Tax Increase Percentage: Current year's tax increase divided by the prior year's taxes. This value can also be
calculated by added the tax rate increase to the Assessment Value Increase.
Levy: The total taxes raised across all property classes, including both existing properties and new construction
(Assessment Growth).
Assessment Growth: Increases in total assessment value within the County as a result of new construction. This results
in an increase in the number of households and a corresponding increase in demand for services. Because of
assessment growth the levy increase is greater than the increase on the average household. This higher levy is in fact
needed in order to support the increased number of households. As such, the percent of levy increase is not a good
measure as it multifold measurement comprised of the increased levy per household and the population driven levy
increase.
260
% Change
from prior
Residential Tax Example
year
A) Average 2015 home value
$236,531
B) 2015 tax rate
0.599010%
C) 2015 taxes on average home (A)x(B)
$1,417
D) Proposed 2016 tax rate
0.599720%
0.1%
E) 2016 taxes on house if no assessment change (A)x(D)
$1,419
F) Change in tax on house with no assessment change (E) -(C)
$2
0.1%
G) Assessment on average home with average assessment increase
$243,041
2.8%
H) 2016 taxes on avg. house with avg. assessment increase (G)x(D)
$1,458
1) Tax increase due to assessment change (H) -(E)
$39
2.8%
J) Total tax increase (1)+(F)
$41
2.9%
260
Attachment II
COUNTY OF ELGIN
By -Law 16-07
SCHEDULE A
Ratios
PROPERTY CLASS
261
2016
2015
RESIDENTIAL/FARM
1.0000
1.0000
MULTI -RESIDENTIAL
2.3458
2.3458
FARMLAND AWAITING DEVELOPMENT - RESIDENTIAL
0.5000
0.5000
COMMERCIAL OCCUPIED
1.6376
1.6376
COMMERCIAL VACANT LAND
1.1463
1.1463
INDUSTRIAL OCCUPIED
2.2251
2.2251
INDUSTRIAL VACANT LAND
1.4463
1.4463
LARGE INDUSTRIAL OCCUPIED
2.8318
2.8318
LARGE INDUSTRIAL VACANT
1.8407
1.8407
PIPELINES
1.1446
1.1446
FARM
0.2500
0.2500
MANAGED FORESTS
0.2500
0.2500
261
Attachment II
Levy Increase
1,276,826 (1,276,826) 4.3%
Net Income 66,690,090 63,202,917 (3,487,173) 1,140,006
Memo: Levy 29,494,048 30,770,874
26/02/2016 11:57 AM 262
Column 1
Column 2
Column 3
Column 4
Column 5
Column 6
Column 7
Column 8
Column 9
Schedule B:
Current
2016 Operating Budget
Prior Operating
Current
Operating Budget
Operating
Budget
By -Law 16-07
Revenue
Expense
Net Budget
(Revenue)/Expense
FORECAST/
ACTUAL
Revenue
Expense
Net Budget
(Revenue)/
(Over)/ Under
Prior Year
Percent
Impact on
Expense
Levy
CORPORATE ACTIVITIES
1) Taxes
(31,007,783)
795,777
(30,212,006)
(30,657,939)
31,131,716
470,792
(30,660,924)
448,918
-1.5%
2) Interest Charges & Income
420,074
(520,074)
(100,000)
(66,801)
100,000
-
(100,000)
0
0.0%
3) Social Services - St. Thomas
-
2,592,400
2,592,400
2,787,320
2,770,845
2,770,845
(178,445)
0.6%
4) Health Unit
(398,282)
1,344,585
946,303
930,223
962,041
962,041
(15,738)
0.1%
5 Grants
323,356
323,356
316,339
-
321,611
321,611
1,745
0.0%
6) Rental Income
(239,772)
162,502
(77,270)
(103,560)
244,383
137,542
(106,841)
29,571
-0.1%
7) Property Assessment
(83,850)
809,859
726,009
726,009
726,008
726,008
0
0.0%
8) Ontario Municipal Partnership Fund
(37,856)
(1,166,444)
(1,204,300)
(1,204,300)
1,023,700
-
(1,023,700)
(180,600)
0.6%
9) Project Costs
(1,044,082)
923,379
(120,703)
(839,392)
-
992,236
992,236
(1,112,939)
3.8%
10) Corporate
(32,391,550)
6,061,116
(27,126,211)
(28,112,100)
32,499,799
6,381,075
(26,118,724)
(1,007,487)
3.4%
Departmental
11) Warden and Council
(3,036)
373,542
370,506
319,046
3,036
378,557
375,521
(5,015)
0.0%
12 Administrative Services
(34,184)
457,582
423,398
405,364
95,201
672,674
577,473
(154,076)
0.5%
13) Financial Services
574,224
574,224
574,523
-
600,722
600,722
(26,499)
0.1%
14) Human Resources
(35,000)
570,944
493,419
35,000
623,871
588,871
(17,927)
0.1%
15 Administrative Building
(382,257)
864,401
482,145
409,974
371,796
890,055
518,259
(36,114)
0.1%
16) Corporate Expenditures
(1,000)
840,684
839,684
590,654
1,000
668,610
667,610
172,074
-0.6%
17) Eng'r & Land Div.
(4,105,954)
13,117,659
9,011,706
9,762,441
4,918,996
12,824,962
7,905,966
1,105,740
-3.7%
18) Homes
(17,666,422)
22,629,428
4,963,006
4,765,342
17,888,359
22,928,683
5,040,324
(77,317)
0.3%
19) Museum &Archives
(50,713)
462,080
411,367
375,938
230,713
666,662
435,949
(24,582)
0.1%
20 Library Services
(256,329)
2,727,426
2,471,097
2,481,417
231,827
2,720,022
2,488,195
(17,098)
0.1%
21) Information Technology
(32,500)
905,338
872,838
791,615
42,870
956,494
913,624
(40,786)
0.1%
22) Provincial Offences
(1,535,143)
1,467,305
(67,838)
(67,800)
1,535,293
1,462,516
(72,777)
4,939
0.0%
23) Collections
(465,371)
448,669
(16,702)
(16,378)
474,679
457,511
(17,168)
465
0.0%
24) Ambul. & Emergency Meas.
(6,904,457)
9,662,887
2,758,430
2,712,640
6,943,627
9,683,219
2,739,592
18,838
-0.1%
25) Econ.Dev'I, Tourism & Plan.
(168,702)
1,282,943
1,114,241
981,229
141,068
1,287,284
1,146,216
(31,975)
0.1%
26) Departmental
(31,641,067)
55,814,167
24,779,044
24,579,425
32,913,465
56,821,842
23,908,377
870,667
-3.0%
27) Elgin County
(64,032,617)
61,875,283
(2,347,167)
(3,532,675)
65,413,264
63,202,917
(2,210,347)
(136,820)
Levy Increase
1,276,826 (1,276,826) 4.3%
Net Income 66,690,090 63,202,917 (3,487,173) 1,140,006
Memo: Levy 29,494,048 30,770,874
26/02/2016 11:57 AM 262
Attachment II
COUNTY OF ELGIN
By -Law 16-07
SCHEDULE C
Definition: "Tax rate" means the tax rate to be levied against property
expressed as a percentage, to six decimal places, of the assessment
of the property.
263
Prior
Current
PROPERTY CLASS
2015
2016
% Change
TAX RATES
TAX RATES
TAX RATES
RESIDENTIAL
0.599010%
0.599720%
0.12%
MULTI -RESIDENTIAL
1.405160%
1.406820%
0.12%
FARMLAND AWAITING DEVELOPMENT - RESIDENTIAL
0.299510%
0.299860%
0.12%
COMMERCIAL OCCUPIED
0.980940%
0.982100%
0.12%
COMMERCIAL VACANT LAND
0.686650%
0.687460%
0.12%
INDUSTRIAL OCCUPIED
1.332860%
1.334440%
0.12%
INDUSTRIAL VACANT LAND
0.866350%
0.867380%
0.12%
LARGE INDUSTRIAL OCCUPIED
1.696280%
1.698290%
0.12%
LARGE INDUSTRIAL VACANT
1.102600%
1.103900%
0.12%
PIPELINES
0.685630%
0.686440%
0.12%
FARM
0.149750%
0.149930%
0.12%
MANAGED FORESTS
0.149750%
0.149930%
0.12%
Definition: "Tax rate" means the tax rate to be levied against property
expressed as a percentage, to six decimal places, of the assessment
of the property.
263
Ten Year Business Plan
Attachment III
NOE,I
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
($ millions)
1) Prior Year Budgeted Municipal Position
CI
2.3
3.5
1.8
0.7
0.8
1.8
2.1
2.7
3.1
3.7
Muncipal Position Change
Explanation
2) OMPF
(0.2)
(0.2)
(0.2)
(0.2)
(0.2)
(0.2)
3) OCIF
0.7
(2.7)
4) T/L Rebuild Funding
0.7
5) Homes Case Mix Index
(0.1)
-
6) Interest
(0.2)
(0.6)
(0.5)
0.0
0.0
0.1
0.1
0.1
0.1
7) Soc. Serv. Caseload&Cost/Ca
(0.2)
8) City Shared Services Agreeme
0.1
0.1
0.1
0.1
9) Health Recrutment (one-time)
(0.1)
0.1
10) Payment -In -Lieu
0.4
(0.1)
(0.1)
(0.1)
(0.1)
(0.1)
11) Legal Disputes
(0.9)
12) Hospital Donation
0.3
13) Library Leases
(0.1)
14) Revenue Increases
0.6
0.4
0.4
0.4
0.4
0.4
0.4
0.5
0.5
0.5
15) Salary&Union Inflation
(0.3)
(0.3)
(0.3)
(0.3)
(0.3)
(0.3)
(0.4)
(0.4)
(0.4)
(0.4)
16) Benefits
(0.2)
(0.2)
(0.2)
(0.2)
(0.2)
(0.2)
(0.2)
(0.2)
(0.2)
(0.2)
17) Supplies Inflation
(0.4)
(0.6)
(0.6)
(0.6)
(0.6)
(0.6)
(0.7)
(0.7)
(0.7)
(0.7)
18) Write Downs/Amort
0.3
(0.4)
(1.6)
(0.3)
0.0
0.0
(0.1)
(0.1)
(0.1)
(0.1)
19) Admin Building Space Needs
(0.2)
20) Library Leases
(0.1)
21) SWIFT Broadband
0.1
22) C I P carry -forward
(0.1)
0.1
23) Efficiencies
0.4
0.4
0.4
0.4
0.2
0.2
0.2
0.2
0.2
0.2
24) Total Changes
(0.1)
(3.3)
(2.7)
(1.6)
(0.8)
(0.7)
(0.6)
(0.3)
(0.6)
(0.6)
25) Levy Increase
4.3%
1.3
5.0%
1.6
5.0%
1.6
5.0%
1.7
5.0%
1.8
3.0%
1.1
3.0%
1.2
2.4%
0.9
3.0%
1.2
3.0%
1.3
26) Residential Household Increas
2.9%
4.0%
4.0%
4.0%
4.0%
2.0%
2.0%
1.4%
2.0%
2.0%
27) Net Change in Muncipal Position
3.5
1.8
0.7
0.8
1.8
2.1
2.7
3.1
3.7
4.3
28) Hospital Cum. Donation Made
(2.0)
(2.3)
(2.5)
(2.8)
(3.0)
(3.3)
(3.5)
(3.5)
(3.5)
(3.5)
29) Starting Muncipal Position
193.0
196.5
198.2
198.9
199.6
201.4
203.5
206.2
209.3
212.9
30) Budgeted Change
31) Surplus/Deficit to Budget
32 Ending Muncipal Position
1
196.5
198.2
198.9
199.6
201.4
203.5
206.2
209.3
212.9
217.2
33) Prior Business Plan
I
189.3
191.2
193.6
194.8
197.2
199.8
203.0
206.5
210.6
34) New Plan B/(W) Prior Plan
$
7.2
$ 7.0
$
5.3
$
4.8
$
4.2
$ 3.7
$ 3.2
$ 2.8
$ 2.3
35 Debt
$
-
$ 10.0
$
24.0
$
24.0
$
24.0
$ 22.5
$ 21.0
$ 19.5
$ 18.0
$
16.5
NOE,I
Col 1 Col 2 Col 3
Capital Projects
1) Corporate
1) Agriculture
2) Administrative Building
3) Eng'r & Land Div.
Homes
4a i Elgin Manor Dietary
4a ii Elgin Manor Nursing & Personal Care
18a vi Elgin Manor Housekeeping
18a ii Elgin Manor Laundry
4a iii Elgin Manor Building & Property
4a iv Elgin Manor General & Admin
4a) Elgin Manor
18b iii Terrace Lodge Dietary
4b i Terrace Lodge Nursing & Personal Care
18b v Terrace Lodge Housekeeping
4b ii Terrace Lodge Building & Property
4b) Terrace Lodge
18c i Bobier Villa Dietary
4c ii Bobier Villa Nursing & Personal Care
18c v Bobier Villa Housekeeping
4c iii Bobier Villa Building & Property
18c viii Bobier Villa General & Admin
4c) Bobier
4) Homes
5) Museum & Archives
6) Library Services
7) Information Technology
8) Ambul. & Emergency Meas
9) Econ.Dev'I, Tourism & Plan
10) Elgin County
COUNTY OF ELGIN
Summary
Proposed Capital 10 Year Plan
Cnl4 Cnl5 Cnl6 Cnl7
('n18 CnI9 ('nl1n ('n111
Attachment IV
2016
2017
2018
2019
2020
2016-2020 Total
2021-2025 Total
2016-2025 Average
15,000
15,000
15,000
20,000
20,000
85,000
120,000
20,500
-
-
-
35,000
-
35,000
35,000
7,000
320,000
1,905,000
6,182,000
90,000
90,000
8,587,000
1,220,000
980,700
9,203,281
8,787,000
9,820,000
10,415,000
11,023,000
49,248,281
58,840,000
10,808,828
10,000
20,000
20,000
20,000
20,000
90,000
100,000
19,000
44,914
10,000
210,000
15,000
15,000
294,914
50,000
34,491
10,000
-
-
-
-
10,000
-
1,000
15,000
-
-
-
-
15,000
-
1,500
438,000
132,000
182,000
135,000
135,000
1,022,000
2,500,000
352,200
15,000
-
50,000
60,000
60,000
185,000
300,000
48,500
532,914
162,000
462,000
230,000
230,000
1,616,914
2,950,000
456,691
5,000
-
-
-
-
5,000
-
500
96,000
10,000
12,000
12,000
130,000
60,000
19,000
10,000
-
-
-
10,000
-
1,000
21,188,000
-
-
-
21,188,000
-
2,118,800
21,299,000
10,000
-
12,000
12,000
21,333,000
60,000
2,139,300
-
-
100,000
-
-
100,000
-
10,000
20,000
10,000
100,000
50,000
50,000
230,000
50,000
28,000
10,000
-
-
-
-
10,000
-
1,000
215,000
85,000
120,000
195,000
125,000
740,000
2,250,000
299,000
50,000
-
-
-
-
50,000
-
5,000
295,000
95,000
320,000
245,000
175,000
1,130,000
2,300,000
343,000
22,126,914
267,000
782,000
487,000
417,000
24,079,914
5,310,000
2,938,991
315,541
372,758
340,495
353,631
367,332
1,749,758
1,984,061
373,382
192,300
187,300
191,800
196,340
200,921
968,661
1,109,164
207,782
270,000
250,000
255,000
260,000
265,000
1,300,000
1,570,000
287,000
14,000
8,500
-
-
-
22,500
20,500
4,300
32,457,036
11,792,558
17,586,295
11,856,971
12,383,253
86,076,114
70,208,725
15,628,484
11)
Prior Year's Business Plan Spend
37,319,841
11,832,558 11,540,295 11,813,835 12,820,618
85,327,147 68,622,918
15,395,007
12)
Use of Prior Year's Closed Project Surplus
1,212,403
1,212,403
121,240
Use of Donations
65,000
65,000
6,500
13)
Inflation/Timing Adjustment
514,089
51,409
14)
Added Miller Road Spending funded by OCIF
543,281
543,281
54,328
New Plan (Higher)/Lower than
16)
Prior Adjusted Plan
6,683,489
40,000 (6,046,000) (43,136) 437,365
1,071,718 (1,071,718)
-
265
J:\Common\Finance\Budget Development\2016 Proposed Budget\Financial Services\SummarySummaryCapital
Budget
26/02/2016 12:01 PM
County of Elgin
Balance Sheet
and Reserve Budget
Attachment V
Balance Sheet
2016
2017
2018
2019
2020
2021-2025
Total
Chane
Ending Bal.
Chane Ending Bal.
Chane Ending Bal.
Chane Ending Bal.
Chane Ending Bal.
Chane Ending Bal.
Balance Sheet
Al)
Cash & Investments
(14,155,366)
6,356,658
(7,503,634)
(1,146,976)
9,276,405
8,129,428
1,416,082
9,545,510
1,852,422
11,397,932
1,156,200
12,554,132
A2)
Accounts Receivable
(11,935)
2,500,000
2,500,000
2,500,000
2,500,000
2,500,000
2,500,000
A3)
Pre-Paids & Loans
400,000
827,104
100,000
927,104
927,104
927,104
927,104
927,104
A4)
TCA
7,257,036
182,122,557
27,169,251
209,291,809
5,378,191
214,670,000
(664,845)
214,005,154
(99,783)
213,905,372
7,198,267
221,103,638
A5)
WIP
10,000,000
11,750,907
(8,000,000)
3,750,907
-
3,750,907
-
3,750,907
-
3,750,907
-
3,750,907
A
Total Assets
3,489,735
203,557,226
11,765,617
215,322,843
14,654,596
229,977,439
751,236
230,728,675
1,752,639
232,481,314
8,354,466
240,835,781
31)
Accounts Payable
(36,087)
(4,500,000)
(4,500,000)
(4,500,000)
(4,500,000)
(4,500,000)
(4,500,000)
32)
Payroll, Remits & WSIB Accrual
33,525
(2,600,000)
(2,600,000)
(2,600,000)
(2,600,000)
(2,600,000)
(2,600,000)
33)
Debt
-
(10,000,000)
(10,000,000)
(14,000,000)
(24,000,000)
(24,000,000)
(24,000,000)
7,500,000
(16,500,000)
B
Total Liabilities
(2,562)
(7,100,000)
(10,000,000)
(17,100,000)
(14,000,000)
(31,100,000)
-
(31,100,000)
-
(31,100,000)
7,500,000
(23,600,000)
C
Municipal Position
3,487,173
196,457,226
1,765,617
198,222,843
654,596
198,877,439
751,236
199,628,675
1,752,639
201,381,314
15,854,466
217,235,781
Explanation of Municipal Position
D1)
In -Service Tangible Capital Assets (Net Book Value)
7,257,036
182,122,557
27,169,251
209,291,809
5,378,191
214,670,000
(664,845)
214,005,154
(99,783)
213,905,372
7,198,267
221,103,638
D2)
Work -In -Progress Tangible Capital Assets
10,000,000
11,750,907
(8,000,000)
3,750,907
3,750,907
3,750,907
3,750,907
3,750,907
D
Total Tangible Capital Assets
17,257,036
193,873,464
19,169,251
213,042,716
5,378,191
218,420,907
(664,845)
217,756,061
(99,783)
217,656,279
7,198,267
224,854,545
E
Reserve for Completion of WI
5,000,000
21,800,488
(18,000,000)
3,800,488
3,800,488
-
3,800,488
3,800,488
3,800,488
F
Anticipated Tangible Capital Assets
22,257,036
215,673,952
1,169,251
216,843,204
5,378,191
222,221,395
(664,845)
221,556,549
(99,783)
221,456,767
7,198,267
228,655,033
H
TOTAL CAPITAL FUNDS
(21,164,422)
(27,835,924)
(440,575)
(28,276,500)
(3,377,400)
(31,653,900)
950,000
(30,703,900)
1,000,000
(29,703,900)
5,000,000
(24,703,900)
1
TOTAL CAPITAL RESERVES
1,300,000
1,904,484
-
1,904,484
0
1,904,484
-
1,904,484
-
1,904,484
-
1,904,484
J
Net Capital Portion
2,392,614
189,742,512
728,676
190,471,188
2,000,791
192,471,979
285,154
192,757,133
900,217
193,657,351
12,198,267
205,855,617
K
TOTAL OPERATING RESERVES
1,094,559
6,714,714
1,036,941
7,751,655
(1,346,195)
6,405,460
466,082
6,871,542
852,422
7,723,963
3,656,200
11,380,163
L
Municipal Position
3,487,173
196,457,226
1,765,617
198,222,843
654,596
198,877,439
751,236
199,628,675
1,752,639
201,381,314
15,854,466
217,235,781
Capital Funds
H1)
Capital Fund Garage
16,578
57,075
(57,075)
-
-
-
-
-
-
-
H2)
Capital Fund Ambulance Bases
-
(350,000)
200,000
(150,000)
200,000
50,000
(50,000)
-
-
-
-
-
H3)
Capital Fund Terrace Lodge
(21,181,000)
(27,543,000)
750,000
(26,793,000)
750,000
(26,043,000)
750,000
(25,293,000)
750,000
(24,543,000)
3,750,000
(20,793,000)
H4)
Capital Fund Admin Building
-
(1,333,500)
(1,333,500)
(4,327,400)
(5,660,900)
250,000
(5,410,900)
250,000
(5,160,900)
1,250,000
(3,910,900)
H
Capital Funds
(21,164,422)
(27,835,924)
(440,575)
(28,276,500)
(3,377,400)
(31,653,900)
950,000
(30,703,900)
1,000,000
(29,703,900)
5,000,000
(24,703,900)
Capital Reserves
11)
Reserves Capital Projects
1,300,000
1,904,484
1,904,484
1,904,484
1,904,484
1,904,484
1,904,484
12)
Reserves Terrace Lodge Renovations
-
(0)
(0)
0
-
-
-
-
-
I
Capital Reserves
1,300,000
1,904,484
-
1,904,484
0
1,904,484
-
1,904,484
-
1,904,484
-
1,904,484
Operating Reserves
K1)
Reserves Donations Elgin
(14,000)
144,279
144,279
144,279
144,279
144,279
144,279
K2)
Reserves Donations Terrace
(8,000)
153,084
153,084
153,084
153,084
153,084
153,084
K3)
Reserves Donations Bobier
(52,000)
51,056
51,056
51,056
51,056
51,056
51,056
K4)
Reserves Donations Alma College Alumnae
1,465
7,849
7,849
7,849
7,849
7,849
7,849
K5)
Reserves Museum
500
6,100
6,100
6,100
6,100
6,100
6,100
K6)
Reserves Archives
5,575
117,403
117,403
117,403
117,403
117,403
117,403
K7)
Reserves Donations Library
10,000
93,429
93,429
93,429
93,429
93,429
93,429
K8)
Reserves Mill Rate Stabilization
1,168,019
6,031,341
1,041,941
7,073,282
1,341,195
5,732,087
471,082
6,203,169
857,422
7,060,590
3,672,612
10,733,202
K9)
Reserves Strategic Planning
-
21,923
21,923
21,923
21,923
21,923
21,923
K10)
Reserves Tree Replanting
-
6,379
6,379
6,379
6,379
6,379
6,379
K11)
Reserves Performance Excellenc
-
15,873
15,873
15,873
15,873
15,873
15,873
K12)
Reserves Orthodonitics
-
19,519
19,519
19,519
19,519
19,519
19,519
K13)
Reserves Staff Training
(11,000)
36,412
(5,000)
31,412
(5,000)
26,412
(5,000)
21,412
(5,000)
16,412
(16,412)
-
K14)
Reserves Woodlot
(6,000)
4,550
4,550
4,550
4,550
4,550
4,550
K15)
Reserves Police Services
-
5,516
5,516
5,516
5,516
5,516
5,516
K
Operating Reserves
1 1,094,559
6,714,714
1 1,036,941
7,751,655
1,346,195
6,405,460
1 466,082
6,871,542
1 852,422
7,723,963
1 3,656,200
11,380,163
Department Details
Summary
Departmental
Column 1 Column 2
Prior
Column 3 Column 4
Revenue Expense Net Budget FORECAST/
(Revenue)/Expense ACTUAL
Warden and Council
Warden
Council
11) Warden and Council
Administrative Services
Administrative Services
Agriculture
Police Services Board
12 Administrative Services
Attachment VII
Column 5 Column 6 Column 7
Column 8
Column 9
3,036
3,036
58,800
1,000
35,401
95,201
Current
86,128
289,393
375,521
526,062
51,411
-
577,473
(1,163)
(3,852)
(5,015)
(150,671)
(3,405)
(154,076)
0.0%
0.5%
Operating
Current Operating Budget
Budget
574,523
Revenue Expense Net Budget
(Over)/ Under
Percent
(Revenue)/
Prior Year
Impact on
Expense
Levy
Warden and Council
Warden
Council
11) Warden and Council
Administrative Services
Administrative Services
Agriculture
Police Services Board
12 Administrative Services
(3,036)
(3,036)
1,200
-
(35,384)
(34,184)
84,965
288,577
373,542
374,192
48,006
35,384
457,582
84,965
285,541
370,506
375,392
48,006
-
423,398
70,163
248,884
319,046
362,900
42,463
-
405,364
3,036
3,036
58,800
1,000
35,401
95,201
86,128
292,429
378,557
584,862
52,411
35,401
672,674
86,128
289,393
375,521
526,062
51,411
-
577,473
(1,163)
(3,852)
(5,015)
(150,671)
(3,405)
(154,076)
0.0%
0.5%
13) Financial Services
574,224
574,224
574,523
-
600,722
600,722
(26,499)
0.1%
14) Human Resources
(35,000)
570,944
493,419
35,000
623,871
588,871
(17,927)
0.1%
15) Administrative Building
(382,257)
864,401
482,145
409,974
371,796
890,055
518,259
(36,114)
0.1%
16) Corporate Expenditures
(1,000)
840,684
839,684
590,654
1,000
668,610
667,610
172,074
-0.6%
Engineering & Land Division
Engineering Services
(3,968,454)
12,979,903
9,011,449
9,790,224
4,781,496
12,686,002
7,904,506
1,106,943
Land Division
(137,500)
137,757
257
(27,782)
137,500
138,960
1,460
(1,203)
17) Eng'r & Land Div.
(4,105,954)
13,117,659
9,011,706
9,762,441
4,918,996
12,824,962
7,905,966
1,105,740
-3.7%
Homes
18a ii Elgin Manor Program & Support
(343,261)
325,485
(17,776)
(8,385)
342,005
342,005
(0)
(17,776)
18a iii Elgin Manor Dietary
(274,867)
1,004,557
729,690
765,047
280,866
1,055,427
774,560
(44,870)
18a iv Elgin Manor Nursing & Personal Car
(3,233,854)
4,731,629
1,497,775
1,370,090
3,314,894
4,750,557
1,435,663
62,113
18a v Elgin Manor Housekeeping
463,626
463,626
473,775
-
492,019
492,019
(28,394)
18a vi Elgin Manor Laundry
181,319
181,319
189,230
-
182,977
182,977
(1,658)
18a vii Elgin Manor Building & Property
(45,000)
511,793
466,793
475,870
47,800
497,742
449,942
16,851
18a viii Elgin Manor General & Admin
(2,642,151)
851,187
(1,790,963)
(1,752,965)
2,684,837
1,009,668
(1,675,169)
(115,795)
18a) Elgin Manor
(6,539,133)
8,069,597
1,530,464
1,512,661
6,670,402
8,330,394
1,659,992
(129,528)
18b ii Terrace Lodge Program & Support
(373,067)
373,659
592
(1,117)
377,779
377,778
(1)
593
18b iii Terrace Lodge Dietary
(319,385)
1,208,827
889,442
870,112
326,051
1,225,432
899,381
(9,939)
18b iv Terrace Lodge Nursing & Personal C
(3,551,693)
5,187,893
1,636,200
1,647,487
3,558,484
5,248,926
1,690,442
(54,242)
18b v Terrace Lodge Housekeeping
499,818
499,818
478,622
-
496,236
496,236
3,581
18b vi Terrace Lodge Laundry
222,567
222,567
237,964
-
223,596
223,596
(1,029)
18b vii Terrace Lodge Building & Property
(8,004)
405,926
397,922
407,399
8,004
394,236
386,232
11,690
18b viii Terrace Lodge General & Admin
(2,363,060)
645,838
(1,717,222)
(1,760,665)
2,388,383
629,395
(1,758,988)
41,765
267
26/02/2016 12:04 PM
26/02/2016 12:04 PM 268
Attachment VII
Column 1
Column 2
Column 3
Column 4
Column 5
Column 6
Column 7
Column 8
Column 9
Department Details
Current
Operating
Summary
Prior Operating
Current Operating Budget
Budget
Revenue
Expense
Net Budget
FORECAST/
Revenue
Expense
Net Budget
(Over)/ Under
Percent
(Revenue)/Expense
ACTUAL
(Revenue)/
Prior Year
Impact on
Expense
Levy
18b x Terrace Lodge Adult Day
(315,073)
319,733
4,659
(0)
255,780
255,780
0
4,659
18b) Terrace Lodge
(6,930,283)
8,864,261
1,933,978
1,879,802
6,914,481
8,851,380
1,936,899
(2,921)
18c ii Bobier Villa Program & Support
(221,938)
224,436
2,498
17,574
241,555
241,555
0
2,498
18c iii Bobier Villa Dietary
(186,736)
759,390
572,654
560,277
190,536
764,652
574,116
(1,463)
18c iv Bobier Villa Nursing & Personal Car
(2,109,565)
3,229,195
1,119,630
1,000,439
2,134,744
3,198,385
1,063,640
55,989
18c v Bobier Villa Housekeeping
-
301,356
301,356
286,041
-
301,148
301,148
209
18c vi Bobier Villa Laundry
(72)
145,806
145,734
160,492
72
148,888
148,816
(3,082)
18c vii Bobier Villa Building & Property
-
357,721
357,721
373,885
2,700
369,933
367,233
(9,511)
18c viii Bobier Villa General &Admin
(1,500,667)
504,297
(996,370)
(1,025,828)
1,538,799
527,279
(1,011,520)
15,150
18c x Bobier Villa Adult Day
(131,377)
126,718
(4,659)
45
146,664
146,664
-
(4,659)
18c) Bobier
(4,150,355)
5,648,920
1,498,564
1,372,926
4,255,071
5,698,503
1,443,433
55,132
Adult Day
(46,651)
46,651
-
(46)
48,406
48,406
-
-
18) Homes
(17,666,422)
22,629,428
4,963,006
4,765,342
17,888,359
22,928,683
5,040,324
(77,317)
0.3%
Museums & Archives
Museum
(39,428)
245,468
206,040
173,977
219,428
446,442
227,014
(20,973)
Archives
(11,285)
216,611
205,326
201,961
11,285
220,220
208,935
(3,609)
19) Museum &Archives
(50,713)
462,080
411,367
375,938
230,713
666,662
435,949
(24,582)
0.1%
20 Library Services
(256,329)
2,727,426
2,471,097
2,481,417
231,827
2,720,022
2,488,195
(17,098)
0.1%
21) Information Technology
(32,500)
905,338
872,838
791,615
42,870
956,494
913,624
(40,786)
0.1%
22) Provincial Offences
(1,535,143)
1,467,305
(67,838)
(67,800)
1,535,293
1,462,516
(72,777)
4,939
0.0%
23) Collections
(465,371)
448,669
(16,702)
(16,378)
474,679
457,511
(17,168)
465
0.0%
Ambulance & Emergency Measures
(6,902,457)
9,629,722
2,727,264
2,683,845
6,941,627
9,649,665
2,708,038
19,226
Ambulance Services
Emergency Measures
(2,000)
33,166
31,166
28,795
2,000
33,554
31,554
(389)
24) Ambul. & Emergency Meas.
(6,904,457)
9,662,887
2,758,430
2,712,640
6,943,627
9,683,219
2,739,592
18,838
-0.1%
Economic Development, Tourism & Planning
(123,479)
1,087,318
963,839
935,169
106,529
1,084,520
977,991
(14,151)
Economic Development
Planning
(45,223)
195,625
150,402
46,060
34,539
202,764
168,225
(17,824)
25) Econ.Dev'I, Tourism & Plan.
(168,702)
1,282,943
1,114,241
981,229
141,068
1,287,284
1,146,216
(31,975)
0.1%
26) Departmental
(31,641,067)
55,814,167
24,779,044
24,579,425
32,913,465
56,821,842
23,908,377
870,667
-3.0%
26/02/2016 12:04 PM 268
COUNTY OF ELGIN
Corporate Activities.xls
Proposed Budget
16/02/20169:42 AM 269
J:\Common\Finance\Budget Development\2016 Proposed Budget\Corporate\Corporate Activitiesxls
2015
Total 2016
% CHANGE
FORECAST
Zero Based
Zero Base
ACCOUNT
Description
BUDGET
/ACTUAL
Budget
Budget
4000000
Levy Town of Aylmer
-3,609,409
-3,609,411
-3,609,409
0.00%
4010000
Levy Municip of Dutton/Dunwich
-2,206,148
-2,206,148
-2,206,148
0.00%
4020000
Levy Municip of West Elgin
-2,967,500
-2,967,500
-2,967,500
0.00%
4030000
Levy Municip of Bayham
-3,422,920
-3,422,920
-3,422,920
0.00%
4040000
Levy Township of Malahide
-5,066,676
-5,066,676
-5,066,676
0.00%
4050000
Levy Township of Southwold
-3,321,831
-3,321,828
-3,321,831
0.00%
4060000
Levy Municip of Central Elgin
-8,899,552
-8,897,990
-8,899,552
0.00%
Total Levy
-29,494,036 -29,492,473
-29,494,036
0.00%
4100000
Supp Town of Aylmer
-82,318
-102,514
-102,514
24.53%
4110000
Supp Municip of Dutton/Dunwi&
-26,473
-38,909
-38,909
46.97%
4120000
Supp Municip of West Elgin
-32,723
-25,464
-25,464
-22.18%
4130000
Supp Municip of Bayham
-32,090
-27,092
-27,092
-15.58%
4140000
Supp Township of Malahide
-95,491
0
0
-100.00%
4150000
Supp Township of Southwold
-46,597
-38,151
-38,151
-18.13%
4160000
Supp Municip of Central Elgin
-82,589
-99,232
-99,232
20.15%
Total Supplementary
Taxes
-398,282
-331,362
-331,362
-16.80%
4400000
PIL Town of Aylmer
-11,937
-12,239
-12,239
2.53%
4410000
PIL Municip of Dutton/Dunwich
-83,850
-83,850
-83,850
0.00%
4420000
PIL Municip of West Elgin
-37,856
-38,870
-38,870
2.68%
4430000
PIL Municip of Bayham
-90,032
-90,032
-90,032
0.00%
4440000
PIL Township of Malahide
-314,800
-304,690
-304,690
-3.21%
4450000
PIL Township of Southwold
-335,200
-488,938
-488,938
45.86%
4460000
PIL Municip of Central Elgin
-81,485
-287,699
-287,699
253.07%
Total PILs
-955,160
-1,306,318
-1,306,318
36.76%
4270000
Capping Town of Aylmer
-19,319
-10,910
-19,319
0.00%
4280000
Capping Municip of Dutton/Dunv
-4,220
9,909
-4,220
0.00%
4290000
Capping Municip of West Elgin
7,291
5,570
7,291
0.00%
4230000
Capping Municip of Bayham
-8,814
0
-8,814
0.00%
4240000
Capping Township of Malahide
19,342
2,394
19,342
0.00%
4250000
Capping Township of Southwold
-26,982
-39,088
-26,982
0.00%
4260000
Capping Municip of Central Elgir
32,702
36,047
32,702
0.00%
Total Capping
0
3,922
0
0.00%
5000000
Tax w/o Town of Aylmer
26,189
37,002
37,002
41.29%
5010000
Tax w/o Municip of Dutton/Dunv
2,665
0
0
-100.00%
5020000
Tax w/o Municip of West Elgin
63,843
47,802
47,802
-25.13%
5030000
Tax w/o Municip of Bayham
14,013
0
0
-100.00%
5040000
Tax w/o Township of Malahide
39,341
199,903
199,903
408.13%
5050000
Tax w/o Township of Southwold
417,944
106,577
106,577
-74.50%
5060000
Tax w/o Municip of Central Elgir
68,976
77,008
77,008
11.64%
Total Tax Write -Offs
632,972
468,292
468,292
-26.02%
16/02/20169:42 AM 269
J:\Common\Finance\Budget Development\2016 Proposed Budget\Corporate\Corporate Activitiesxls
COUNTY OF ELGIN
Corporate Activities.xls
Proposed Budget
ACCOUNT Description
5150000 Tax Relief
Net Tax Revenue
4320000
Interest Income
4370000
Other Revenue
4950000
Gain on Sale of Asset
Total Interest & Other Revenue
5140000
Social Housing
5220000
Child Care/St. Thomas
5230000
Income Maint/St. Thomas
5210000
Admin Fee/St. Thomas
Total Social
Services
5160000
Health Unit
5110000
Grants
5115000
Project Grants
Total Grants
4330000
Rental Revenue
7950000
Loss on Sale/Writedown
8000000
Amortization
Net Rental Revenue
5120000
Property Assessments
4210000
Community Reinvestment
4360000
Project Revenue
5960000
Project Costs
15.56%
Net Project
240,849
Other
NET OPERATING COST
2015
Total 2016
% CHANGE
FORECAST
Zero Based
Zero Base
BUDGET
/ACTUAL
Budget
Budget
2,500
0
2,500
0.00%
-30,212,006
-30,657,939
-30,660,924
1.49%
-100,000
-66,801
-100,000
0.00%
0
0
0
0.00%
0
0
0
0.00%
-100,000
-66,801
-100,000
0.00%
1,147,000
1,256,386
1,325,445
15.56%
224,400
240,849
224,400
0.00%
1,221,000
1,290,086
1,221,000
0.00%
0
0
0
0.00%
2,592,400
2,787,320
2,770,845
6.88%
946,303
930,223
962,041
1.66%
68,356
61,339
66,611
-2.55%
255,000
255,000
255,000
0.00%
323,356
316,339
321,611
-0.54%
-239,772
-239,772
-244,383
1.92%
0
0
0
0.00%
162,502
136,212
137,542
-15.36%
-77,270
-103,560
-106,841
38.27%
726,009
726,009
726,008
0.00%
-1,204,300
-1,204,300
-1,023,700
-15.00%
-1,044,082
-1,200,000
0
-100.00%
923,379
360,608
992,236
7.46%
-120,703
-839,392
992,236
0
0
0
0.00%
-27,126,211 -28,112,100 -26,118,724 -3.71%
16/02/20169:42 AM 270
J:\Common\Finance\Budget Development\2016 Proposed Budget\Corporate\Corporate Activitiesxls
Col 1 Col 2
Contract Description
Oaeratina Proiects
28151201 Hospital Foundation Donation
28101201 IPM Scholarship
26401505 Broadband Initiative Membership
26401506 Community Improvement Plan Grants
28401601 Orthodontics
29001601 WSIB 856014 Admin
29001602 WSIB 856134 Terrace Lodge
29001603 WSIB 856136 Elgin Manor
29001604 WSIB 856135 Bobier Villa
29001605 WSIB Other Indemnity
27101601 Insurance Deductibles
26401602 Healthcare Partnership
28301601 Performance Excellence
Total Operations Projects
Capital Proiects
28001604 Ambulance Bldg R & M
Total Capital Projects
O I 15,000 15,000 15,000
15.000 15.000 15.000
15,000
15,000 -
15,000
15,000
271
J:\Common\Finance\Budget Development\2016 Proposed Budget\Corporate\Corporate ActivitiesCorporate ActivitiesProject Budget 22/02/2016 4:56 PM
COUNTY OF ELGIN
Corporate Activities
Proposed Budget
Cols Col 20
Col 21
Col 22 Col 25
Col 27
Col 28
Col 29
Col 30 Col 45
Col 61
2016
(O)Pen
Future
(A)ctual or
Out of /
(C
Net Project Cumulative
Reserve
Fixed
Into
Net Funding Current Year
Current Year
tlnced
(Revenue)
Cost
Budget Project Budget
Name
Amount
Reserve
Request Revenue
Cost
O
3,500,000
250,000
O
50,000
5,000
O
525,000
105,000
O
1,000,000
-
200,000
O
2,000
2,000 2,000
2,000
2,000
O
160,000
160,000 160,000
160,000
160,000
O
25,000
25,000 25,000
25,000
25,000
O
90,000
90,000 90,000
90,000
90,000
O
85,000
85,000 85,000
85,000
85,000
O
130,000
130,000 130,000
130,000
130,000
O
48,236
48,236 48,236
48,236
48,236
O
132,000
132,000 132,000
132,000
132,000
O
15,000
15,000 15,000
15,000
15,000
687,236
687,236 5,762,236 1
687,236 -
1,247,236
O I 15,000 15,000 15,000
15.000 15.000 15.000
15,000
15,000 -
15,000
15,000
271
J:\Common\Finance\Budget Development\2016 Proposed Budget\Corporate\Corporate ActivitiesCorporate ActivitiesProject Budget 22/02/2016 4:56 PM
COUNTY OF ELGIN
Council
Proposed Budget
22/02/20164:56 PM 272
J:\Common\Finance\Budget Development\2016 Proposed Budget\Corporate\Council
2015
Total 2016
% CHANGE
FORECAST/
Zero Based
Zero Base
ACCOUNT
Description
BUDGET
ACTUAL
Budget
Budget
4350110
Recoveries
-3,036
-3,168
-3,036
0.00%
Total Revenue
-3036
-3168
-3036
0.00%
5300110
Wages
172,188
165,263
175,460
1.90%
Total Salary
172,188
165,263
175,460
5400110
Benefits
29,238
30,553
29,812
1.96%
5490110
Benefits - Manulife
424
0
431
1.67%
Total Benefit
29,662
30,553
30,242
1.96%
5500110
Travel
6,996
6,227
6,996
0.00%
5505110
Travel - Other
0
2,785
0
0.00%
5510110
Development
31,996
22,639
31,996
0.00%
5600110
Recognition
0
0
0
0.00%
5610110
Memberships
21,971
13,853
21,971
0.00%
5630110
Office Supplies
1,500
0
1,500
0.00%
5650110
Advertising
900
0
900
0.00%
5660110
Printing
2,000
742
2,000
0.00%
5760110
Meals/Refreshments
8,164
7,758
8,164
0.00%
5860110
Supplies
396
94
396
0.00%
6080110
Ties, Crests, Pens, Gifts
7,304
860
7,304
0.00%
6090110
Miscellaneous
5,500
1,279
5,500
0.00%
Total Operations
86,727
56,237
86,727
0.00%
Other
0
0
0
0.00%
NET OPERATING COST
285,541
248,884
289,393
1.35%
22/02/20164:56 PM 272
J:\Common\Finance\Budget Development\2016 Proposed Budget\Corporate\Council
COUNTY OF ELGIN
Warden
Proposed Budget
2015 Total 2016 % CHANGE
FORECAST/I Zero Based Cost Attack
ACCOUNT Description BUDGET ACTUAL Budget Implement
0 0 0 0.00%
Total Revenue
5300100 Wages
Total Salary
5400100 Benefits
5490100 Benefits - Manulife
Total Benefit
5500100
Travel
5505100
Travel - Other
5510100
Development
5600100
Recognition
5610100
Memberships
5630100
Office Supplies
5730100
Expenses
5750100
Election Reception
6090100
Miscellaneous
Total Operations
0
Other
NET OPERATING COST
0
0
0
0.00%
58,078
55,782
59,181
0.00%
58,078 55,782 59,181
4,140 2,632 4,199
0 0 0
4,140 2,632 4,199
4,500
1,175
4,500
0
160
0
6,499
3,418
6,499
7,750
5,306
7,750
0
0
0
0
554
0
3,000
0
3,000
999
581
999
0
616
0
22,748
0
22,748
0
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
84,965 70,163 86,128 0.00%
19/02/20163:53 PM 273
J:\Common\Finance\Budget Development\2016 Proposed Budget\Corporate\Warden
COUNTY OF ELGIN
Administrative Services
Proposed Budget
ACCOUNT
Description
4350130
Recoveries
4360130
Project Revenue
Total Revenue
0.00%
5300130
Wages
5310130
Vacation Pay
5330130
Vacation Hrs
5370130
Sick/Bereavement
Total Salary
1,534
5400130
Benefits
5480130
Benefits - STD
5490130
Benefits - Manulife
Total Benefit
1,591
5240130
Accessibility Committee
5500130
Travel
5505130
Travel- Other
5510130
Development
5610130
Memberships
5620130
Subscriptions
5630130
Office Supplies
5880130
Equipment
5910130
Special Projects
5960130
Project Costs
6090130
Miscellaneous
Total Operations
Other
NET OPERATING COST
2015 Total 2016 % CHANGE
FORECAST/ Zero Based Zero Base
BUDGET ACTUAL Budget Budget
1,200
0
1,200
0.00%
0
0
-60,000
0.00%
1200
0
-58800
-5000.00%
292,112
255,486
456,360
56.23%
0
1,534
0
0.00%
0
29,219
0
0.00%
0
1,591
0
0.00%
292,112
287,830
456,360
51,376
49,544
84,125
63.75%
0
0
0
0.00%
13,408
14,006
23,627
76.21%
64,784
63,550
107,752
66.33%
0
0
0
0.00%
4,004
3,010
4,000
-0.10%
0
657
0
0.00%
7,896
1,844
6,000
-24.01%
2,096
1,004
2,100
0.19%
996
220
1,000
0.40%
1,296
1,033
1,300
0.31%
504
547
500
-0.79%
504
819
500
-0.79%
0
0
5,350
0.00%
0
15
0
0.00%
0
0
0
0.00%
17,296
9,150
20,750
19.97%
0
2,370
0
0.00%
375,392
362,900
526,062
40.14%
Note: For 2016 an in-house county solicitor was hired. In 2015 county solicitor
costs were budgeted in Corporate Services as a purchased service.
22/02/20165:20 PM 274
J:\Common\Finance\Budget Development\2016 Proposed Budget\Administrative Services\Administrative Services
COUNTY OF ELGIN
Agriculture.xls
Proposed Budget
ACCOUNT Description
4360230 Project Revenue
Total Revenue
Total Salary
Total Benefit
5850230 Purchased Services
5930230 Vehicle Repairs/Maint/Fi
5960230 Project Costs
8000230 Amortization
Total Operations
Other
NET OPERATING COST
2015
FORECAST/
BUDGET ACTUAL
0 -600
Total 2016
Zero Based
Budget
-1,000
0
-600
-1000
0
0
0
0
0
0
0
0
0
0
0
0
42,356
42,555
42,738
2,650
508
2,673
3,000
0
7,000
48,006
43,063
52,411
0
0
0
% CHANGE
Zero Base
Budget
0.00%
0.00%
0.00%
0.00%
0.00%
0.90%
0.90%
133.33%
9.18%
0.00%
48,006 42,463 51,411 7.09%
07/02/20169:56 AM 22��
J:\Common\Finance\Budget Development\201�� by eztB l &a5istrative Services\Agriculture.xls
COUNTY OF ELGIN
Agriculture.xls
Proposed Budget
Col Col Col 20
Col 21 Col 22
Col 25
Col 27
Col 28
Col 29 Col 30
Col 45
Col 61
2016
Based on
Amount
(A)ctual or
Out of)/
Net Project
Cumulative
Reserve
Fixed
Into Net Funding
Current Year
Current Year
Contract Description (Revenue)
Cost Budget
Project Budget
Name
Amount
Reserve Request
Revenue
Cost
Operating Protects
29601601 Communications/GIS (1,000)
7000 6,000
6,000
Woodlot
A
(6,000) -
(1,000)
7,000
Total Operations P (1,000)
7,000 6,000
6,000
-
-
(6,000) -
(1,000)
7,000
Capital Projects
29601402 Vehicle KCCA
-
30,000
-
-
30,000
Total Capital Proje -
- -
30,000
-
-
- -
-
30,000
J:\Common\Finance\Budget Development\2016 Proposed Budget\Administrative Service`s\Agriculture.xlsAgriculture.xlsProject Budget 09/02/2016 11:58 AM
COUNTY OF ELGIN
Financial Services
Proposed Budget
2015 Total 2016 % CHANGE
FORECAST/ Zero Based Zero Base
ACCOUNT Description BUDGET ACTUAL Budget Budget
0 0 0 0.00%
Total Revenue
0
0
0
0.00%
5300140
Wages
437,467
400,056
458,747
4.86%
5330140
Vacation
0
28,717
0
0.00%
5370140
Sick
0
20,631
0
0.00%
Total Salary
437,467
449,404
458,747
5400140
Benefits
78,297
80,847
81,975
4.70%
5490140
Benefits - Manulife
28,518
27,675
30,059
5.40%
Total Benefit
106,815
108,523
112,034
4.89%
5500140
Travel
3,000
1,780
3,000
0.00%
5505140
Travel - Other
1,000
1,465
2,000
100.00%
5510140
Development
12,600
6,541
8,600
-31.75%
5610140
Memberships
6,000
2,767
4,000
-33.33%
5630140
Office Supplies
3,641
1,652
3,641
0.00%
5880140
Equipment
0
0
0
0.00%
5920140
Repairs/Maintenance
0
163
0
0.00%
5960140
Project Costs
0
0
5,000
0.00%
6090140
Miscellaneous
3,700
1,978
3,700
0.00%
Total Operations
29,942
16,347
29,942
0.00%
Other
0
250
0
0.00%
TOTAL OPERATING COST
574,224
574,523
600,722
4.61%
22/02/20169:24 AM 277
J:\Common\Finance\Budget Development\2016 Proposed Budget\Financial Services\Financial Services
278
J:\Common\Finance\Budget Development\2016 Proposed Budget\Financial Services\Financial Services.xlsFinancial Services.xlsProject Budget 01/02/2016 12:02 PM
COUNTY OF ELGIN
Financial Services.xls
Proposed Budget
2016
Based on
Amount
(0)pen (F)uture
(A)ctual or
Out of)/
(C )losed (Plast
Net Project
Cumulative Reserve Fixed
Into
Net Funding
Current Year Current Year
Contract Description
E Wor (Revenue)
Cost Budget
Project Budget Name Amount
Reserve
Request
Revenue Cost
Operating Projects
59601601 Budget Programming Costs
O
-
5,000 5,000
5,000 -
5,000
- 5,000
Total Operations Projects
5,000 5,000
5,000
5,000
5,000
278
J:\Common\Finance\Budget Development\2016 Proposed Budget\Financial Services\Financial Services.xlsFinancial Services.xlsProject Budget 01/02/2016 12:02 PM
COUNTY OF ELGIN
Human Resources
Proposed Budget
5500160
Travel
3,496
3,991
3,496
0.00%
5505160
Travel- Other
2015
662
Total 2016
% CHANGE
5510160
Development
3,604
FORECAST/
Zero Based
Zero Base
ACCOUNT
Description
BUDGET
ACTUAL
Budget
Budget
4350160
Recoveries
0
-548
0
0.00%
4360160
Project Revenue
-35,000
-41,003
-35,000
0.00%
Total Revenue
Photocopy
-35000
-41550.95
-35000
0.00%
5300160
Wages
409,193
364,168
416,903
1.88%
5330160
Vacation Hrs
0
33,707
0
0.00%
5370160
Sick/Bereav
0
5,133
0
0.00%
Total Salary
Miscellaneous
409,193
403,007
416,903
0.00%
5400160
Benefits
73,235
74,310
74,511
1.74%
5490160
Benefits - Manulife
31,516
29,984
33,994
7.86%
Total Benefit
104,751
104,295
108,504
3.58%
5500160
Travel
3,496
3,991
3,496
0.00%
5505160
Travel- Other
500
662
500
0.00%
5510160
Development
3,604
2,432
3,604
0.00%
5610160
Memberships
1,496
1,042
1,496
0.00%
5620160
Subscriptions
300
184
300
0.00%
5630160
Office Supplies
1,904
1,928
1,904
0.00%
5640160
Photocopy
1,000
618
1,000
0.00%
5650160
Advertising
1,000
585
1,000
0.00%
5880160
Equipment
0
0
0
0.00%
5960160
Project Costs
78,000
15,627
84,463
8.29%
6090160
Miscellaneous
700
600
700
0.00%
Total Operations
92,000
27,668
98,463
7.03%
Other
0
0
0
0.00%
NET OPERATING COST
570,944
493,419
588,871
3.14%
22/02/20169:30 AM 279
J:\Common\Finance\Budget Development\2016 Proposed Budget\Human Resources\Human Resources
Col 1 Col 2
Contract Description
ODeratina Proiects
21601403 Physical Demands Analysis
21601505 Pay Equity
21601506 Salary Analysis
26701601 Staff Training
21601601 Accessability Coordinator at Middlesex
21601602 Assessability Committee
21601603 Accessability Coordinator- Other
Total Operations Projects
COUNTY OF ELGIN
Human Resources
Proposed Budget
Col Col 20 Col 21 Col 22 Col 25 Col 27 Col 28 Col 29 Col 30 Col 45 Col 61
2,016 2,016 2,016 2,016 2,016 2,016 2,016 2,016 2016Rev 2016Cost
2016
Based on Amount
(0)pen (F)uture (C
(A)ctual or
Out of)/
Nosed Mast (E
Net Project
Cumulative
Fixed
Into
Net Funding
Current Year
Current Year
rror
(Revenue)
Cost
Budget
Project Budget Reserve Name
Amount
Reserve
Request
Revenue
Cost
O
13,541
13,541
20,000
13,541
20,000
O
-
20,000
-
20,000
O
-
33,541
26,463
O
11,000
11,000
11,000 Reserves Staff Training
A
(11,000)
11,000
O
(30,000)
(30,000)
(30,000)
(30,000)
(30,000)
-
O
7,000
7,000
7,000
7,000
7,000
O
(5,000)
(5,000)
(5,000)
(5,000)
(5,000)
-
(36,000)
31,641
(3,469)
66,641 -
-
(11,000)
(14,469)
(36,000)
84,463
280
J:\Common\Finance\Budget Development\2016 Proposed Budget\Human Resources\Human ResourcesHuman ResourcesProject Budget 12/02/2016 9:35 AM
COUNTY OF ELGIN
Administration Building
Proposed Budget
ACCOUNT
Description
4330200
Rental Revenue
4350200
Recoveries
4360200
Project Revenue
4370200
Other Revenue
Total Revenue
5300200 Wages
5330200 Vacation Hrs
5370200 Sick/Bereav
Total Salary
5400200 Benefits
5450200 In -Lieu of Benefits
5490200 Benefits - Manulife
Total Benefit
5500200
Travel
5505200
Travel - Other
5510200
Development
5850200
Purchased Services
5880200
Equipment
5920200
Repairs/Maintenance
5940200
Utilities
5950200
Property Taxes
5960200
Project Costs
6090200
Miscellaneous
7950200
Loss on Sale/Writedown
8000200
Depreciation
Total Operations
1,557
Other
NET OPERATING COST
2015 Total 2016 % CHANGE
FORECAST/ Zero Based Zero Base
BUDGET ACTUAL Budget Budget
(382,257) (376,491) (371,796) -2.74%
(5,067) - 0.00%
0.00%
0.00%
(382,257) (381,558) (371,796) -2.74%
204,605 178,578 212,610 3.91%
- 16,833 - 0.00%
- 2,023 - 0.00%
204,605 197,434 212,610
36,847
36,371
38,152
3.54%
-
-
-
0.00%
20,451
17,015
24,001
17.36%
57,298
53,386
62,153
8.47%
9,034
6,357
9,034
0.00%
2,500
1,038
2,500
0.00%
1,000
1,557
1,000
0.00%
190,000
177,696
190,000
0.00%
5,000
4,054
5,000
0.00%
18,000
14,475
18,000
0.00%
157,500
165,054
155,835
-1.06%
27,000
24,625
27,000
0.00%
105,000
67,178
105,000
0.00%
5,000
179
5,000
0.00%
-
-
-
0.00%
82,464
82,341
96,923
17.53%
602,498
544,552
615,292
2.12%
-
(3,840)
-
0.00%
482,145
409,974
518,259
7.49%
19/02/20163:55 PM 281
J:\Common\Finance\Budget Development\2016 Proposed Budget\Engineering Reports\Administration Building
Col 1 Col 2
Contract Description
Oaeratina Proiects
26601601
COUNTY OF ELGIN
O
26601602
Miscellaneous professional services
O
Administration Building.xls
Painting
O
26601604
Miscellaneous Maintenance
Proposed Budget
26601605
Miscellaneous Equipment
O
Cols Col 20
Col 21 Col 22 Col 25
Col 27
Col 28
Col 29 Col 30 Col 45 Col 61
I
20,000
2016
20,000
20,000
(O)Pen
5,000
Amount
Amount
Amount
F uture
105,000
Out of /
Out of /
Out of /
L
Net Project Cumulative
Into
Into
Into Net Funding Current Year Current Year
losed (Revenue)
Cost Budget Project Budget
Reserve
Reserve
Reserve Request Revenue Cost
26601601
Heat pump replacement
O
26601602
Miscellaneous professional services
O
26601603
Painting
O
26601604
Miscellaneous Maintenance
O
26601605
Miscellaneous Equipment
O
26601606
Security Equipment
O
40,000
Total Operations Projects
I
15,000
15,000
15,000
15,000
15,000
10,000
10,000
10,000
10,000
10,000
15,000
15,000
15,000
15,000
15,000
40,000
40,000
40,000
40,000
40,000
20,000
20,000
20,000
20,000
20,000
5,000
5,000
5,000
5,000
5,000
- 105,000
105,000
105,000 - -
- 105,000
- 105,000
-
495,000
-
495,000
282
J:\Common\Finance\Budget Development\2016 Proposed Budget\Engineering Reports\Administration Building.xlsAdministration Building.xlsProject Budget 09/02/2016 9:11 PM
Capital Projects
26601406
Museum Storage
O
(5,000)
(5,000)
145,000
(5,000)
145,000
27901603
Museum Lighting
O
5,000
5,000
5,000
5,000
5,000
26601510
Roof repairs
O
-
15,000
-
15,000
26601512
Exterior Building Capital Repairs/Parking
O
-
495,000
-
495,000
26601514
Miscellaneous capital projects
O
305,000
305,000
682,552
305,000
682,552
26601303
Washroom Renovations
O
-
80,000
-
79,786
26601407
Accessibility/Space Needs (Museum/POA)
O
-
100,000
-
68,217
26601607
Building Automation System Upgrades - Admin
O
15,000
15,000
15,000
15,000
15,000
Total Capital Projects
- 320,000
320,000
1,537,552 - -
- 320,000
1,505,555
282
J:\Common\Finance\Budget Development\2016 Proposed Budget\Engineering Reports\Administration Building.xlsAdministration Building.xlsProject Budget 09/02/2016 9:11 PM
COUNTY OF ELGIN
Corporate.xls
Proposed Budget
ACCOUNT Description
4350120 Recoveries
4360120 Project Revenue
.otal Revenue
Total Salary
5470120 Benefits Retiree
5490120 Benefits Retiree - Manul
Total Benefit
5510120
Development
5600120
Recognition
5610120
Memberships
5640120
Photocopy
5650120
Advertising
5680120
Telephone/Fax
5700120
911 Emergency Respon
5720120
Postage/Courier
5770120
Legal & Professional
5780120
Audit
5800120
Insurance
5810120
Payroll Charges
5830120
Bank Charges
5850120
Purchased Services
5860120
Supplies
5940120
Utilities - Hedge
6080120
Bereavement Flowers/D,
6090120
Miscellaneous
)tal Operations
Other
NET OPERATING COST
2015 Total 2016 % CHANGE
FORECAST Zero Based Zero Base
BUDGET / ACTUAL 1 Budget Budget
-1,000 -2,112 -1,000 0.00%
0 0 0 0.00%
-1,000 -2,112 -1000 0.00%
0 0 0
0 0 0 0.00%
15,539 5,279 15,539 0.00%
15,539 5,279 15,539 0.00%
0
0
0
0.00%
12,500
6,231
12,500
0.00%
1,500
2,269
1,500
0.00%
7,000
4,699
7,000
0.00%
0
0
0
0.00%
37,500
35,440
37,500
0.00%
0
0
0
0.00%
25,351
17,751
28,277
11.54%
311,800
110,252
127,971
-58.96%
21,500
19,344
21,500
0.00%
383,317
383,336
392,147
2.30%
25,380
23,957
25,380
0.00%
0
826
0
0.00%
0
242
0
0.00%
1,800
0
1,800
0.00%
-12,500
-19,460
-12,500
0.00%
9,996
2,527
9,996
0.00%
0
21
825,145
587,436
653,071
-20.85%
0
51
0
0.00%
839,684 590,654 667,610 -20.49%
07/02/20169:46 AM 283
J:\Common\Finance\Budget Development\2016 Proposed Budget\Corporate\Corporate.xls
COUNTY OF ELGIN
Engineering Services
Proposed Budget
5500170
Travel
16,300
13,817
16,300
0.00%
5505170
Travel - Other
2015
2,485
Total 2016
% CHANGE
5510170
Development
2,000
FORECAST/
Zero Based
Zero Base
ACCOUNT
Description
BUDGET
ACTUAL
Budget
Budget
4205170
Project Rev - Prov
-2,343,764
-1,443,226
-3,083,253
31.55%
4215170
Project Rev - Fed
-1,434,914
-1,434,914
-1,506,660
5.00%
4360170
Project Revenue
-89,771
-229,168
-91,578
2.01%
4370170
Other Revenue
-100,005
-172,508
-100,005
0.00%
Total Revenue
Utilities Street Lights
-3,968,454
-3,279,816
-4,781,496
20.49%
5300170
Wages
290,407
256,921
302,795
4.27%
5310170
Vacation Pay
0
1,135
0
0.00%
5330170
Vacation Hrs
0
25,505
0
0.00%
5370170
Sick/Bereavement
0
4,117
0
0.00%
Total Salary
Loss on Sale/Writedown
290,407
287,678
302,795
-78.93%
5400170
Benefits
54,312
49,713
57,651
6.15%
5490170
Benefits - Manulife
27,353
27,017
30,257
10.62%
Total Benefit
0
81,665
76,730
87,907
7.64%
5500170
Travel
16,300
13,817
16,300
0.00%
5505170
Travel - Other
3,500
2,485
3,500
0.00%
5510170
Development
2,000
949
2,000
0.00%
5610170
Memberships
2,500
2,487
2,500
0.00%
5630170
Office Supplies
2,500
2,431
2,500
0.00%
5640170
Photocopy
1,000
4,921
1,000
0.00%
5880170
Equipment
3,000
2,783
3,000
0.00%
5930170
Vehicle Repairs/Maint/Fi
7,000
5,527
7,000
0.00%
5940170
Utilities Street Lights
21,000
25,819
25,000
19.05%
5960170
Project Costs
665,000
757,394
689,133
3.63%
6090170
Miscellaneous
3,500
2,147
3,500
0.00%
6310170
Railway Protection
55,000
20,973
51,000
-7.27%
6320170
Maintenance/Lower Tier
3,130,025
3,131,145
3,158,195
0.90%
7950170
Loss on Sale/Writedown
726,703
763,283
153,108
-78.93%
8000170
Amortization
7,968,803
7,968,613
8,177,565
2.62%
Total Operations
12,607,831
12,704,777
12,295,300
-2.48%
Other
0
855
0
0.00%
NET OPERATING COST
9,011,449
9,790,224
7,904,506
-12.28%
19/02/20163:58 PM 284
J:\Common\Finance\Budget Development\2016 Proposed Budget\Engineering Reports\Engineering Services
COUNTY OF ELGIN
Engineering Services.xls
Proposed Budget
Col 1
Col t
Col 5
Col 20
Col 21
Col 22
Col 25 Col 27
of : Col 29
Col 30
Col 45
Col 61
2016
(0)pen
a Amount (Out
Future
Net Project
Cumulative
s o /Into
Net Funding
Current Year
Current Year
Contract
Description
(C )losed
(Revenue)
Cost
Budget
Proiect Budget Reserve Name
a Reserve
Request
Revenue
Cost
Operating Projects
60901518
MTO Hwy 3 Bypass Transportation Planning study - $12`.
O
-
125,000 -
-
-
24,133
60901610
Garage - Misc
O
(41,578)
25,000
(16,578)
(16,578) Capital Garage
A 16,578
-
(41,578)
25,000
60901611
road crack sealing and asphalt patches
O
150,000
150,000
150,000 -
150,000
-
150,000
60901603
Major Maintenance Projects
O
200,000
200,000
200,000 -
200,000
-
200,000
60901604
Structural Inspections (need every other year
O
(50,000)
50,000
-
- -
-
(50,000)
50,000
60901605
municipal drains (5 year average assessment total)
O
150,000
150,000
150,000 -
150,000
-
150,000
60901606
King George Lift Bridge Repairs
O
15,000
15,000
15,000 -
15,000
-
15,000
60901607
road sign replacements
O
5,000
5,000
5,000 -
5,000
-
5,000
60901608
Electrical Servicing Contract (Traffic Signals and Beacon!
O
35,000
35,000
35,000 -
35,000
-
35,000
60901609
Miscellaneous Consulting (i.e. Road Slope Stabilization)
O
35,000
35,000
35,000 -
35,000
-
35,000
Total Operations Projects
(91,578)
665,000
573,422
698,422
16,578
590,000
(91,578)
689,133
Capital Projects
60901504
Intersection Control Beacon - 52 and 31
O
0
-
40,000 -
-
-
31,300
60901505
Sunset Road and John Wise Line Traffic Signal Replacer
O
0
-
175,000 -
-
-
126,682
60901506
Miller Road Engineering
O
(1,838,953)
2043281
204,328
254,328 -
204,328
(1,838,953)
2,031,461
62001508
Centennial Ave Rehabilitation
O
0
-
359,931 -
-
-
359,931
62001407
Dexter Line Relocation
O
500000
500,000
3,700,000 -
500,000
(900,537)
3,636,208
62201502
Road 23 Resurfacing (Sunset to Joseph) + Bike Lanes (1
O
0
-
310,000 -
-
-
310,000
62901402
Bradley Creek Culvert Replacement - Engineering plus Ji
O
0
-
675,000 -
-
-
626,319
62901501
Brooks Bridge Engineering
O
0
-
50,000 -
-
-
33,024
60901409
Old Mill Line Extension/Vienna Bridge
O
275,000
275,000
815,000 -
275,000
-
697,527
62001606
Federal Gas Tax Funding
O
(1,506,660)
0
(1,506,660)
(1,506,660) -
(1,506,660)
(1,506,660)
-
62001507
OCI F 2015-2017
O
0
-
(1,031,289) -
-
(343,764)
-
62101601
Land Purchase
O
10000
10,000
10,000 -
10,000
-
10,000
62001601
Road 45 Rehabilitation (Rd 36 to Rd 35)
O
735000
735,000
735,000 -
735,000
-
735,000
62001602
Road 103 Rehabilitation (Rodney to Thames River) CIRE
O
2250000
2,250,000
2,250,000 -
2,250,000
-
2,250,000
62201601
Road 19 Resurfacing (GEL to Vienna + Straffordville to E
O
985000
985,000
985,000 -
985,000
-
985,000
62501601
Road 18 Microsurfacing (119 to Green Lane)
O
70000
70,000
70,000 -
70,000
-
70,000
62501602
Road 20 Micro Surfacing (Shedden to rd 18)
O
150000
150,000
150,000 -
150,000
-
150,000
62501603
Road 119 Micro Surfacing (Rd 3 to Rd 18)
O
190000
190,000
190,000 -
190,000
-
190,000
62501604
Road 13 Micro Surfacing
O
280000
280,000
280,000 -
280,000
-
280,000
62901601
Philmore Bridge Deck Replacement+ engineering
O
700000
700,000
700,000 -
700,000
-
700,000
62901602
Lewis Bridge Replacement+ engineering
O
325000
325,000
325,000 -
325,000
-
325,000
60901601
Guiderail Installations
O
100000
100,000
100,000 -
100,000
-
100,000
62901604
Culvert Rehabilitaitons (103, 45, 37, 46, 38)
O
250000
250,000
250,000 -
250,000
-
250,000
60901602
Road 38 Engineering
O
50000
50,000
50,000 -
50,000
-
50,000
62201602
Railroad Crossing Improvements
O
65000
65,000
65,000 -
65,000
-
65,000
62601601
County Road Intersection Sign Replacements - East Half
O
225000
225,000
225,000 -
225,000
-
225,000
Total Capital Projects
(3,345,613) 9,203,281 5,857,668 10,226,310 5,857,668 (4,589,914)
14,237,452
J:\Common\Finance\Budget Development\2016 Proposed Budget\Engineering Reports\Engineering Services.xlsEngineering Services.xlsProject Budget 10/02/2016 2:12 PM
COUNTY OF ELGIN
Land Division.xls
Proposed Budget
5400220 Benefits
5450220 Lieu
5490220 Benefits - Manulife
Total Benefit
12,070
3,727
0
11,261
3,982
0
12,241
3,796
0
15,797 15,243 16,037
1.42%
1.86%
0.00%
1.52%
5500220
Travel
1,981
3,349
1,981
0.00%
5505220
Travel - Other
2015
418
Total 2016
% CHANGE
5510220
Development
3,996
FORECAST/
Zero Based
Zero Base
ACCOUNT
Description
BUDGET
ACTUAL
I Budget
Budget
4340220
Fees
-137,500
-156,200
-137,500
0.00%
Total Revenue
-
137,500
- 156,200
- 137,500
0.00%
5300220
Wages
64,047
60,759
65,010
1.50%
5330220
Vacation Pay
0
583
0
0.00%
5370220
Sick/Bereavement
0
0
0
0.00%
5310220
Vacation Hrs
0
4,938
0
0.00%
5350220
Wages Land CommitteE
22,090
18,140
22,090
0.00%
Total Salary
-27,782
86,137
84,421
87,100
5400220 Benefits
5450220 Lieu
5490220 Benefits - Manulife
Total Benefit
12,070
3,727
0
11,261
3,982
0
12,241
3,796
0
15,797 15,243 16,037
1.42%
1.86%
0.00%
1.52%
5500220
Travel
1,981
3,349
1,981
0.00%
5505220
Travel - Other
0
418
0
0.00%
5510220
Development
3,996
2,626
3,996
0.00%
5610220
Memberships
960
880
960
0.00%
5620220
Subscriptions
960
603
960
0.00%
5630220
Office Supplies
9,222
9,606
6,472
-29.82%
5770220
Legal & Professional
18,000
8,858
18,000
0.00%
6090220
Miscellaneous
250
1,960
3,000
1100.00%
8000220
Amortization
454
454
454
0.00%
Total Operations
35,823
28,754
35,823
0.00%
Other
0
0
0
0.00%
NET OPERATING COST
257
-27,782
1,460
468.62%
07/02/201610:20 AM 286
J:\Common\Finance\Budget Development\2016 Proposed Budget\Engineering Reports\Land Division.xls
Other - 1,777 - 0.00%
NET OPERATING COST (17,776) (8,385) (0) -100.00%
J:\Common\Finance\Budget Development\2016 Propoudget\Homes Reports\Elgin Manor\Elgin Manor
Program SupportElgin Manor Program Supportpropose dget 10/02/2016 9:20 AM
COUNTY OF ELGIN
Elgin
Manor Program Support
Proposed Budget
2015
Total 2016
% CHANGE
FORECAST/
Zero Based
Zero Base
ACCOUNT Description
BUDGET
ACTUAL
Budget
Budget
420040010 P of Ont - PSS
(299,522)
(301,720)
(306,304)
2.26%
435040010 Recoveries
(38,739)
(35,153)
(35,702)
-7.84%
436040010 Project Revenue
(5,000)
(5,000)
-
-100.00%
Total Revenue
(343,261)
(341,873)
(342,005)
0
530040010 Wages
181,653
177,207
181,852
0.11%
530640010 Project Wages
-
-
-
0.00%
Total Salary
181,653
177,207
181,852
540040010 Benefits
48,614
53,603
56,053
15.30%
540640010 Project Benefits
-
-
-
0.00%
542040010 Benefits- Prev Vac
5,613
7,693
7,804
39.04%
543040010 Vacation Pay
11,645
11,501
11,724
0.68%
545040010 Lieu
7,427
6,957
7,096
-4.46%
547040010 Sick/Bereavement
3,999
4,303
4,408
10.23%
549040010 Benefits - Manulife
5,731
5,761
6,147
7.26%
Total Benefit
83,029
89,818
93,233
12.29%
550040010 Travel
504
542
504
0.00%
550540010 Travel - Other
190
141
190
0.00%
551040010 Development
606
231
606
0.00%
585040010 Purchased Services
45,000
49,249
52,620
16.93%
586040010 Supplies
4,500
4,828
5,000
11.11%
588040010 Equipment
3,000
1,037
3,000
0.00%
596040010 Project Costs
5,000
5,000
2,000
-60.00%
680040010 Program Specific Raw F 2,003
3,658
3,000
49.78%
Total Operations
60,803
64,686
66,920
10.06%
Other - 1,777 - 0.00%
NET OPERATING COST (17,776) (8,385) (0) -100.00%
J:\Common\Finance\Budget Development\2016 Propoudget\Homes Reports\Elgin Manor\Elgin Manor
Program SupportElgin Manor Program Supportpropose dget 10/02/2016 9:20 AM
COUNTY OF ELGIN
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Elgin Manolgin Manor Program SupportElgin Manor Program SupportProject Budget 22/02/2016 5:09 PM
Elgin Manor Program Support
Proposed Budget
Col Col Col Col 20
Col 21 Col 22 Col 25 Col 27
Col 28
Col 29
Col 30
Col 45
Col 61
2016
(O)Pen
Based on
Amount
F uture
Cumulative
(A)ctual or
Out of)/
Net
Current
C losed
Net Project Project Reserve
Fixed
Into
Funding
Year
Current
Contract Description (P)ast (E (Revenue)
Cost Budget Budget Name
Amount
Reserve
Request
Revenue
Year Cost
Operating Protects
46011605 Life Enrichment - EM O
2000 2,000 2,000 Donations E
A
(2,000)
2,000
Total Operations Projects -
2,000 2,000 2,000 -
-
(2,000)
-
-
2,000
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Elgin Manolgin Manor Program SupportElgin Manor Program SupportProject Budget 22/02/2016 5:09 PM
COUNTY OF ELGIN
Elgin Manor Dietary
Proposed Budget
ACCOUNT Description
420041010 P of Ont - RF
420341010 P of Ont - Other
435041010 Recoveries
436041010 Project Revenue
Total Revenue
530041010 Wages
530641010 Project Wages
Total Salary
540041010 Benefits
540641010 Project Benefits
541041010 Vacation Pay
542041010 Benefits- Prev Vac
543041010 Vacation Hrs
545041010 Lieu
545641010 Lieu $$
547041010 Sick/Bereave
549041010 Benefits - Manulife
Total Benefit
550041010 Travel
550541010 Travel - Other
551041010 Development
585041010 Purchased Services
586041010 Supplies
588041010 Equipment
592041010 Repairs/Maintenance
596041010 Project Costs
681041010 Raw Food
681141010 Raw Food - Non -Reside
Total Operations
Other
NET OPERATING COST
2015 1 Total 2016 1 % CHANGE
234,663 264,920 271,239 15.59%
404
FORECAST/I
Zero Based
Zero Base
BUDGET
ACTUAL
Budget
Budget
(259,822)
(261,152)
(269,757)
3.82%
-
-
-
0.00%
(11,109)
(11,138)
(11,109)
0.00%
(3,936)
(3,936)
-
-100.00%
(274,867)
(276,226)
(280,866)
0
453,345
445,734
461,613
1.82%
1,366
8,253
1,392
1.90%
454,711
453,987
463,005
0.00%
125,022
148,630
151,832
21.44%
342
851
348
1.90%
929
862
876
-5.77%
10,378
18,873
19,160
84.61%
28,820
23,081
23,704
-17.75%
30,257
34,324
35,024
15.75%
807
1,120
1,144
41.83%
6,736
9,200
9,297
38.01%
31,371
27,980
29,854
-4.84%
234,663 264,920 271,239 15.59%
404
187
404
0.00%
100
141
100
0.00%
1,500
1,262
1,500
0.00%
3,498
346
3,498
0.00%
23,617
24,986
23,617
0.00%
3,997
5,047
3,997
0.00%
6,000
5,887
6,000
0.00%
3,936
-
-
-100.00%
270,931
283,848
280,866
3.67%
1,200
662
1,200
0.00%
315,183
322,365
321,182
1.90%
-
-
-
0.00%
729,690
765,047
774,560
6.15%
10/02/20169:07 AM 289
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Elgin Manor\Elgin Manor Dietary
COUNTY OF ELGIN
Elgin Manor Dietary
Proposed Budget
Total Operating and Capital Projects Budgets I - 11,740 11,740 1 11,740 - - - 11,740 - 11,740
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Elgin Mano`r?lgin Manor DietaryElgin Manor DietaryProject Budget 22/02/2016 5:02 PM
1
2016
(O)Pen
Cumulative Based on Amount
Net Current
F uture
Net Project
Project Reserve (A)ctual or Out of)/
Funding Year
Current
Contract Description Project Type
C Hosed (Revenue)
Cost
Budget
Budget Name Fixed Into
Request Revenue
Year Cost
Operating Protects
41011601 New Staff Orientation - EM
O
1,740
1,740
1,740
1,740
1,740
41011602 Other Training - EM
O
-
-
-
-
-
Total Operations Projects
-
1,740
1,740
1,740 - - -
1,740 -
1,740
Capital Projects
41011650 Kitchen Equipment Replacement
O
10,000
10,000
10,000
10,000
10,000
Total Capital Projects
-
10,000
10,000
10,000 - - -
10,000 -
10,000
Total Operating and Capital Projects Budgets I - 11,740 11,740 1 11,740 - - - 11,740 - 11,740
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Elgin Mano`r?lgin Manor DietaryElgin Manor DietaryProject Budget 22/02/2016 5:02 PM
COUNTY OF ELGIN
Elgin Manor Nursing
Proposed Budget
22/02/20165:06 PM 291
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Elgin Manor\Elgin Manor Nursing
2015
Total 2016
% CHANGE
FORECAST/
Zero Based
Zero Base
ACCOUNT Description
BUDGET
ACTUAL
Budget
Budget
420042010 P of Ont - NPC
(2,937,859)
(2,959,514)
(3,033,132)
3.24%
420142010 P of Ont - On Call Physician
(15,000)
(14,694)
(15,000)
0.00%
42042010 P of Ont - Other
-
-
-
0.00%
435042010 Recoveries - Supplies & Services
(2,000)
(2,932)
(2,000)
0.00%
435542010 Recoveries - Wages
-
-
-
0.00%
436042010 Project Revenue
(278,995)
(271,367)
(264,762)
-5.10%
Total Revenue
(3,233,854)
(3,248,506)
(3,314,894)
2.51%
530142010 Wages - RN
504,573
454,759
474,756
-5.91%
530742010 Project Wages- RN
20,550
19,503
18,992
-7.58%
536142010 Wages Other - RN
-
-
-
0.00%
530242010 Wages - RPN
394,804
364,301
426,034
7.91%
530842010 Project Wages - RPN
79,780
88,019
74,384
-6.76%
530342010 Wages - HCA
1,715,739
1,731,321
1,747,870
1.87%
530942010 Project Wages - HCA
21,168
27,350
17,925
-15.32%
530442010 Wages - DON
164,813
129,936
157,434
-4.48%
536442010 Wages Other - DON
-
-
-
0.00%
530642010 Project Wages DON
54,537
57,084
54,736
0.37%
533642010 VAC HRS - DON
-
1,196
-
0.00%
537642010 Sick/Bereavement - DON
-
120
-
0.00%
530542010 Wages - WC
26,120
30,192
10,835
-58.52%
Total Salary
2,982,085
2,903,781
2,982,966
0.03%
540142010 Benefits RN
95,185
85,214
86,874
-8.73%
540742010 Project Benefits - RN
5,138
3,564
4,748
-7.58%
541142010 Vacation Pay - RN
15,336
18,896
19,230
25.39%
543142010 Vacation Hrs - RN
25,365
26,486
26,999
6.44%
545142010 Lieu - RN
29,222
32,938
33,592
14.95%
547142010 Sick/Bereav - RN
27,879
8,551
8,649
-68.98%
549142010 Benefits Manulife - RN
23,033
18,913
20,180
-12.38%
540242010 Benefits - RPN
124,453
100,601
102,300
-17.80%
540842010 Project Benefits - RPN
19,945
13,878
18,596
-6.76%
541242010 Vacation Pay - RPN
9
1,411
1,442
15208.63%
543242010 Vacation Hrs - RPN
31,498
26,725
27,461
-12.82%
545242010 Lieu - RPN
20,160
24,288
24,738
22.71%
546242010 Top Up - RPN
-
-
-
0.00%
547242010 Sick/Bereav - RPN
10,399
8,316
8,426
-18.98%
549242010 Benefits Manulife - RPN
34,313
28,085
29,967
-12.67%
540342010 Benefits- HCA
482,315
497,044
495,121
2.66%
540942010 Project Benefits - HCA
5,292
4,054
4,481
-15.32%
541342010 Vacation Pay - HCA
7,100
13,911
14,854
109.20%
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J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Elgin Manor\Elgin Manor Nursing
COUNTY OF ELGIN
Elgin Manor Nursing
Proposed Budget
540542010 Benefits - WC
9,076
10,458
10,660
17.46%
543542010 Vacation Hrs - WC
2015
5,080
Total 2016
% CHANGE
545042010 Benefits - WC (old)
-
FORECAST/
Zero Based
Zero Base
ACCOUNT Description
BUDGET
ACTUAL
Budget
Budget
543042010 Benefits - HCA
(1,523)
(904)
(923)
-39.38%
543342010 Vacation Hrs - HCA
105,611
114,641
117,552
11.31%
545342010 Vacation Hrs - HCA
106,579
95,934
97,832
-8.21%
545042010 Lieu $$
-
-
-
0.00%
545742010 Lieu $$
545
401
412
-24.41%
545842010 Lieu $$
2,308
3,210
3,262
41.32%
545942010 Lieu $$
2,039
1,897
1,938
-4.98%
546342010 Top Up - HCA
730
-
-
-100.00%
547342010 Sick/Bereav - HCA
38,943
38,361
38,955
0.03%
548342010 STD - HCA
-
-
-
0.00%
549342010 Benefits Manulife - HCA
118,497
119,810
127,837
7.88%
540442010 Benefits - DON
38,427
37,970
38,576
0.39%
540642010 Project Benefits - DON
13,634
10,123
13,684
0.37%
543442010 Vacation Hrs(new) - DON
9,726
9,281
9,465
-2.68%
547442010 Sick/Bereav - DON
3,948
2,759
2,839
-28.10%
548442010 STD 2/3 - DON
1,119
11,112
11,647
940.72%
549442010 Benefits Manulife - DON
11,197
11,227
11,979
6.98%
540542010 Benefits - WC
9,076
10,458
10,660
17.46%
543542010 Vacation Hrs - WC
5,112
5,080
5,201
1.73%
545042010 Benefits - WC (old)
-
-
-
0.00%
547542010 Benefit - Sick/Bereav- WC
4,860
4,322
4,375
-9.99%
549542010 Benefits WC - Manulife
5,998
5,844
6,236
3.97%
542242010 Benefits-Prev Vac
11,413
12,585
12,755
11.76%
542342010 Benefits- Prev Vac
39,425
64,880
65,741
66.75%
Total Benefit
1,484,307
1,471,867
1,507,680
1.57%
550042010 Travel
495
249
495
0.00%
550542010 Travel - Other
-
14
-
0.00%
551042010 Development
3,998
1,152
3,998
0.00%
585042010 Purchased Services
19,178
22,647
19,178
0.00%
586042010 Supplies
35,845
35,864
35,845
0.00%
588042010 Equipment
8,999
7,120
8,999
0.00%
592042010 Repairs/Maintenance
9,341
5,583
9,341
0.00%
596042010 Project Costs
115,690
102,343
110,363
-4.60%
682042010 Medical Director
30,632
32,274
30,632
0.00%
683042010 Incontinence
41,059
35,701
41,059
0.00%
Total Operations
265,238
242,947
259,911
-2.01%
Other
-
-
-
0.00%
NET OPERATING COST
1,497,775
1,370,090
1,435,663
-4.15%
22/02/20165:06 PM 292
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Elgin Manor\Elgin Manor Nursing
COUNTY OF ELGIN
Elgin Manor Nursing
Proposed Budget
Col Col
Cols
Col 20
Col 21
Col 22
Col 25
Col 27 Col 28
Col 29 Col 30
Col 45
Col 61
2016
(O)Pen
Based on
Amount
F uture
Cumulative
(A)ctual or
Out of /
L
Net Project
Project
Reserve Fixed
Into Net Funding
Current Year
Current
Contract Description
Ilosed
(Revenue)
Cost
Budget
Budget
Name Amount
Reserve Request
Revenue
Year Cost
Operating Projects
42011522 RPN Funding - EM
O
(16,263)
16,263
0
(16,866)
21,115
42011601 MDS RAI - EM
O
(54,996)
54,996
(54,996)
54,996
42011602 HINF Supplemental Base $ Exeptional Wound - EM
O
(5,175)
5,175
(5,175)
5,175
42011604 HINF Funding Reimbursed - EM
O
(1,200)
1,263
63
63
63
(1,200)
1,263
42011607 HINF Supplemental Base $ Transportation - EM
O
(5,175)
5,175
(5,175)
5,175
42011608 HINF Supplemental Base $ Staffing - EM
O
(5,175)
5,175
(5,175)
5,175
42011609 HINF Supplemental Base $ Preferred Accommodation - E
O
(5,175)
5,175
(5,175)
5,175
42011621 Lab Cost Recovery - EM
O
(5,200)
5,200
(5,200)
5,200
42011623 Late Career - EM 2015/16
O
(6,198)
6,198
(6,198)
6,198
42011626 Other Training - EM
O
-
-
42011627 Outbreaks - EM
O
-
-
-
-
-
42011628 New Hire Orientation - EM
O
18,394
18,394
18,394
18,394
18,394
42011638 BSO Funding Nurses- EM
O
(14,868)
14,868
-
-
-
(14,868)
14,868
42011639 BSO Funding PSW - EM
O
(15,084)
15,084
(15,084)
15,084
42011641 Physiotherapy Services - EM
O
(70,200)
70,200
-
-
-
(70,200)
70,200
42011632 LTCH Act/Regs Man.Teams
O
4,018
4,018
4,018
4,018
4,018
42011699 Training Coordinator
O
13,425
13,425
13,425
13,425
13,425
42011629 New Grad Initiative - EM
O
(10,661)
10,661
-
-
-
(10,661)
10,661
42011622 RPN Funding - EM
O
(48,789)
48,789
-
-
-
(48,789)
48,789
42011643 Mattress Replacement - EM
O
5,000
5,000
5,000
5,000
5,000
42011644 Safety/Sling Replacement - EM
O
8,000
8,000
8,000
8,000
8,000
Total Operations Projects
(264,159)
313,059
48,900
48,900
- -
- 48,900
(264,762)
317,910
Capital Projects
42011650 Lifts O 44,914 44,914 44,914 44,914 44,914
Total Capital Projects 44,914 44,914 44,914 - - - 44,914 - 44,914
Total Operating and Capital Projects Budgets (264,159) 357,973 93,814 93,814 - - - 93,814 (264,762) 362,824
293
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Elgin Manor\Elgin Manor NursingElgin Manor NursingProject Budget 22/02/2016 5:07 PM
COUNTY OF ELGIN
Elgin Manor Housekeeping
Proposed Budget
ACCOUNT Description
420343010 P of Ont - Other
436043010 Project Revenue
Total Revenue
530043010 Wages
530643010 Project Wages - HSK
Total Salary
540043010 Benefits
540643010 Project Stat/Combined -
541043010 Vacation Pay
542043010 Benefits- Prev Vac
543043010 Vacation Hrs
545043010 Lieu
545643010 Lieu $$
547043010 Sick/Bereav
548043010 Benefits - STD
549043010 Benefits - Manulife
Total Benefit
550043010 Travel
550543010 Travel - Other
551043010 Development
585043010 Purchased Services
586043010 Supplies
588043010 Equipment
592043010 Repairs/Maintenance
Total Operations
Other
NET OPERATING COST
2015 Total 2016
FORECAST/ Zero Based
BUDGET ACTUAL Budget
0 0 0
0 0 0
0 0 0
267,413
2,467
269,879
97,314
1,233
2,192
5,557
15,406
21,784
572
4,057
49
16,931
165,095
253
0
0
4,400
18,000
4,000
2,000
% CHANGE
Zero Base
Budget
0.00%
0.00%
0.00%
261,968
269,981
0.96%
3,051
2,513
1.90%
265,020
272,494
114,188
115,622
18.81
391
1,257
1.90%
895
902
-58.85%
19,409
19,686
254.24%
12,308
12,604
-18.19%
20,202
20,570
-5.57%
378
386
-32.45%
2,738
2,808
-30.79%
0
0
-100.00%
15,969
17,039
0.64%
186,477
0
0
0
3,003
18,034
437
804
190,873
253
0
0
4,400
18,000
4,000
2,000
28,652 22,278 28,652
0 0 0
15.61
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
463,626 473,775 492,019 6.12%
10/02/20169:09 AM 294
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Elgin Manor\Elgin Manor Housekeeping
Capital Projects
43011650 Floor Machine - EM O
Total Capital Projects
,tal Operating and Capital Projects Budgets -
10,000 10,000 10,000 10,000 10,000
10,000 10,000 10,000 - - - 10,000 - 10,000
13,770 13,770 13,770 - - - 13,770 - 13,770
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Elgin ManQ2@6in Manor Housekeeping Elgin Manor Housekeeping Project Budget 22/02/2016 5:03 PM
COUNTY OF ELGIN
Elgin Manor Housekeeping
Proposed Budget
2016
(O)Pen
Based on
Amount
F uture
Cumulative
(A)ctual or
Out of)/
Net Current
C losed
Net Project Project Reserve
Fixed
Into
Funding Year
Current
Contract Description Past E (Revenue)
Cost
Budget Budget Name
Amount
Reserve
Request Revenue
Year Cost
Operating Protects
43011601 New Hire Orientation - EM O
1,146
1,146 1,146
1,146
1,146
43011602 Floor Cleaning - EM O
2,624
2,624 2,624
2,624
2,624
43011603 Other Training - EM O
- -
-
-
Total Operations Projects -
3,770
3,770 3,770 -
-
-
3,770 -
3,770
Capital Projects
43011650 Floor Machine - EM O
Total Capital Projects
,tal Operating and Capital Projects Budgets -
10,000 10,000 10,000 10,000 10,000
10,000 10,000 10,000 - - - 10,000 - 10,000
13,770 13,770 13,770 - - - 13,770 - 13,770
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Elgin ManQ2@6in Manor Housekeeping Elgin Manor Housekeeping Project Budget 22/02/2016 5:03 PM
COUNTY OF ELGIN
Elgin Manor Laundry
Proposed Budget
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J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Elgin Manor\Elgin Manor Laundry
2015
Total 2016
% CHANGE
FORECAST/
Zero Based
Zero Base
ACCOUNT Description
BUDGET
ACTUAL
Budget
Budget
457044010 Valet
-
-
-
0.00%
Total Revenue
-
-
-
0.00%
530044010 Wages
47,290
47,574
48,187
1.90%
Total Salary
47,290
47,574
48,187
540044010 Benefits
9,385
10,086
10,271
9.44%
543044010 Vacation Pay
-
-
-
0.00%
545044010 Lieu $$
3,660
3,464
3,535
-3.42%
547044010 Benefit - Sick/Bereav
-
-
-
0.00%
549044010 Benefits Manulife
-
-
-
0.00%
Total Benefit
13,045
13,550
13,806
5.83%
585044010 Purchased Services
117,000
123,790
117,000
0.00%
586044010 Supplies
2,784
2,577
2,784
0.00%
592044010 Repairs and Maintenanc
1,200
1,738
1,200
0.00%
Total Operations
120,984
128,106
120,984
0.00%
Other
-
-
-
0.00%
NET OPERATING COST
181,319
189,230
182,977
0.91%
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J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Elgin Manor\Elgin Manor Laundry
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Elgin Manor�Igin Manor LaundryElgin Manor LaundryProject Budget 22/02/2016 5:05 PM
COUNTY OF ELGIN
Elgin Manor Laundry
Proposed Budget
1 2 5 20
21 22 25 27 28 29
30
45 61
2016
(O)Pen
Cumulative (A)ctual or Out of)/
Net
Current
F uture
Net Project Project Reserve Fixed Into
Funding
Year Current
Contract Description Closed (Revenue)
Cost Budget Budget Name Amount Reserve
Request
Revenue Year Cost
Capital Projects
44011301 New Washer O
15,000 15,000 20,000
15,000
20,000
Total Capital Projects
-
15,000 15,000 20,000 - - -
15,000
- 20,000
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Elgin Manor�Igin Manor LaundryElgin Manor LaundryProject Budget 22/02/2016 5:05 PM
COUNTY OF ELGIN
Elgin Manor Building
Proposed Budget
ACCOUNT Description
435045010 Recoveries
436045010 Project Revenue
Total Revenue
530045010 Wages
533045010 Vac Pay
537045010 Sick/Bereavement
530645010 Project Wages
Total Salary
540045010 Benefits
543045010 Vacation Hrs
549045010 Benefits - Manulife
Total Benefit
550045010 Travel
550545010 Travel - Other
551045010 Development
585045010 Purchased Services
585145010 Purchased Services - SP
586045010 Supplies
588045010 Equipment
592045010 Repairs/Maintenance
592145010 Repairs/Maintenance - SP
594045010 Utilities
596045010 Project Costs
609045010 Miscellaneous
Total Operations
Other
NET OPERATING COST
96
222
96
0.00%
2015
135
Total 2016
% CHANGE
0
FORECAST/
Zero Based
Zero Base
BUDGET
ACTUAL
Budget
Budget
-45,000
-27,573
-47,800
6.22%
0
0
0
0.00%
-45000
-27573.26
-47800
6.22%
48,480
43,247
49,404
1.91%
0
4,598
0
0.00%
0
806
0
0.00%
0
0
0
0.00%
48,480
48,650
49,404
0.00%
9,103
9,017
9,103
0.00%
0
0
0
0.00%
5,661
5,494
5,661
0.00%
14,764
14,511
14,764
0.00%
96
222
96
0.00%
0
135
0
0.00%
0
304
0
0.00%
107,702
108,518
100,702
-6.50%
69,254
77,286
79,254
14.44%
0
267
0
0.00%
2,497
0
2,497
0.00%
21,001
15,351
16,001
-23.81%
7,999
2,246
4,999
-37.50%
195,000
216,077
190,025
-2.55%
45,000
19,876
40,000
-11.11%
0
0
0
0.00%
448,549
440,282
433,574
-3.34%
0
0
0
0.00%
466,793
475,870
449,942
-3.61%
22/02/20165:00 PM 298
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Elgin Manor\Elgin Manor Building
COUNTY OF ELGIN
Elgin Manor Building
Proposed Budget
Coll Col Col Col 20
Col 21
Col 22
Col 25
Col 27
Col 28
Col 29
Col 30 Col 45
Col 61
45011557
Washroom Upgrades - EM
O
45011558
2016
O
45011651
Humidifier
O
(O)Pen
Security/Resident Safety - EM
O
45011653
Secure Uni Fencing
(A)ctual or
Out of)/
Boiler Replacement
O
Future
Nurse Call out of surplus
Net Project
Cumulative
Reserve
Fixed
Into
Net Funding Current Year
Current Year
Contract Description (Revenue)
Cost
Budget
Project Budget
Name
Amount
Reserve
Request Revenue
Cost
Operating Projects
52,000
52,000
250,000
250,000
250,000
0
250,000
250,000
10,000
45011601 Painting - EM 15 O
10,000
10,000
10,000
0
10,000
10,000
10,000
10,000
45011602 Duct Cleaning - EM O
15,000
15,000
15,000
0
- -
- 438,000
15,000
15,000
45011603 Energy Project - EM O
15,000
15,000
15,000
0
- 478,000
478,000
15,000
15,000
Total Operations Projects
-
40,000
40,000
40,000
-
-
-
40,000 -
40,000
Total Capital Projects
Total Operating and Capital Projects Budg
Capital Projects
15,000
45011550
Landscaping - EM
O
45011554
HVAC - EM
O
45011557
Washroom Upgrades - EM
O
45011558
IT EM Server Room Enhancemer
O
45011651
Humidifier
O
45011652
Security/Resident Safety - EM
O
45011653
Secure Uni Fencing
O
45011654
Boiler Replacement
O
45011655
Nurse Call out of surplus
O
45011656
Building Automation - EM
O
45011657
Pumps & Equipment (STP)
O
Total Capital Projects
Total Operating and Capital Projects Budg
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Elgin Manor\Elgin aanor BuildingElgin Manor Building Project Budget 22/02/2016 5:00 PM
15,000
0
8,386
-
20,000
0
-
20,000
66,000
66,000
76,000
0
66,000
75,634
-
200,000
0
-
172,882
30,000
30,000
30,000
0
30,000
30,000
10,000
10,000
10,000
0
10,000
10,000
10,000
10,000
10,000
0
10,000
10,000
52,000
52,000
52,000
0
52,000
52,000
250,000
250,000
250,000
0
250,000
250,000
10,000
10,000
10,000
0
10,000
10,000
10,000
10,000
10,000
0
10,000
10,000
- 438,000
438,000
683,000
- -
- 438,000
- 648,902
- 478,000
478,000
723,000
- -
- 478,000
- 688,902
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Elgin Manor\Elgin aanor BuildingElgin Manor Building Project Budget 22/02/2016 5:00 PM
COUNTY OF ELGIN
Elgin Manor Admin
Proposed Budget
22/02/20164:59 PM 300
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Elgin Manor\Elgin Manor Admin
2015
Total 2016
% CHANGE
FORECAST/
Zero Based
Zero Base
ACCOUNT Description
BUDGET
ACTUAL
Budget
Budget
420046010 P of Ont - OA
-130,599
-97,495
-116,569
-10.74%
420146010 P of Ont - Pay Equity
-6,300
-6,300
-6,300
0.00%
420546010 Project Rev - Prov
-339,996
-339,996
-340,927
0.27%
435046010 Recoveries
-33,918
-16,147
-33,918
0.00%
436046010 Project Revenue
-15,000
-1,600
-15,000
0.00%
450046010 Private
-381,859
-382,571
-394,289
3.26%
451046010 Private - Basic Comp
-1,054,023
-1,059,017
-1,080,840
2.54%
452046010 Semi
-5,840
-3,200
-3,336
-42.88%
453046010 Semi - Basic Comp
-41,559
-23,033
-24,577
-40.86%
454046010 Basic
-615,332
-652,901
-646,858
5.12%
455046010 Respite
-12,726
-16,875
-17,223
35.34%
461546010 General Store Sales
-5,000
-6,899
-5,000
0.00%
Total Revenue
-2,642,151
-2,606,034
-2,684,837
1.62%
530046010 Wages
176,159
160,733
184,835
4.92%
530646010 Project Wages
0
0
0
0.00%
533046010 Vacation Pay
0
18,291
0
0.00%
537046010 Sick/Bereavement
0
2,605
0
0.00%
Total Salary
176,159
181,629
184,835
4.92%
Total Benefit
52,517
54,189
56,142
6.90%
550046010 Travel
911
430
911
0.00%
550546010 Travel - Other
343
744
343
0.00%
551046010 Development
1,752
1,386
1,752
0.00%
560046010 Recognition
800
784
800
0.00%
561046010 Memberships
8,200
8,327
8,200
0.00%
562046010 Subscriptions
600
52
600
0.00%
563046010 Office Supplies
4,500
2,830
4,500
0.00%
564046010 Photocopy
5,004
3,209
5,004
0.00%
565046010 Advertising
800
961
800
0.00%
568046010 Telephone/Fax
9,504
7,248
9,504
0.00%
572046010 Postage/Courier
650
691
650
0.00%
575046010 Petty Cash Over/Short
0
-2
0
0.00%
585046010 Purchased Services
3,004
3,645
3,004
0.00%
588046010 Equipment
1,005
606
1,005
0.00%
591546010 Special -General Store
5,000
8,105
5,000
0.00%
592046010 Repairs/Maintenance
504
0
504
0.00%
596046010 Project Costs
30,000
19,782
22,000
-26.67%
609046010 Miscellaneous
504
315
504
0.00%
682046010 Medical Director
0
0
0
0.00%
685046010 Reimbursed Supplies/CI
21,000
24,445
21,000
0.00%
795046010 Loss on Sale/Writedown
0
5,185
146,145
0.00%
800046010 Amortization
528,429
528,508
536,464
1.52%
Total Operations
622,511
617,251
768,691
23.48%
Other
0
0
0
0.00%
NET OPERATING COST
-1,790,963
-1,752,965
-1,675,169
-6.47%
22/02/20164:59 PM 300
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Elgin Manor\Elgin Manor Admin
Capital Projects
Building Equipment Upgrades F
46011650 Compliance Premium - EM O
46011651 Exterior Upgrades O
Total Capital Projects
Dtal Operating and Capital Projects Budgets
(340,927) (340,927)
(340,927) (340,927) (340,927) -
15,000 15,000
15,000 Donations E A (15,000) 15,000
COUNTY OF ELGIN
(325,927) - - (15,000) (340,927) (340,927) 15,000
(355,927) 37,000 (318,927)
(318,927) - - (12,000) (330,927) (355,927) 37,000
Elgin Manor Admin
Proposed Budget
1 2
5
20
21
22 25 27 28
29
30
45
61
2016
(O)Pen
Cumulative (A)ctual or
Out of)/
Future
Net Project Project Reserve Fixed
Into
Net Funding
Current Year
Current
Contract Description
C losed
(Revenue)
Cost
Budget Budget Name Amount
Reserve
Request
Revenue
Year Cost
Operating Projects
46011601 Donations - EM
O
(15,000)
(15,000) (15,000) Donations E A
15,000
-
(15,000)
-
46011602 Furniture Replacement - EM
O
10,000
10,000 10,000
10,000
10,000
46011603 Miscellaneous Donations - EM
O
5,000
5,000 5,000 Donations E A
(5,000)
-
5,000
46011604 Staff Enrichment - EM
O
2,000
2,000 2,000 Donations E A
(2,000)
2,000
46011606 Interior Upgrades
O
5,000
5,000 5,000 Donations E A
(5,000)
-
5,000
Total Operations Projects
(15,000)
22,000
7,000 7,000 - -
3,000
10,000
(15,000)
22,000
Capital Projects
Building Equipment Upgrades F
46011650 Compliance Premium - EM O
46011651 Exterior Upgrades O
Total Capital Projects
Dtal Operating and Capital Projects Budgets
(340,927) (340,927)
(340,927) (340,927) (340,927) -
15,000 15,000
15,000 Donations E A (15,000) 15,000
(340,927) 15,000 (325,927)
(325,927) - - (15,000) (340,927) (340,927) 15,000
(355,927) 37,000 (318,927)
(318,927) - - (12,000) (330,927) (355,927) 37,000
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Elgin Manor\Elgin anor Admin Elgin Manor Admin Project Budget 22/02/2016 10:00 AM
550040020 Travel
550540020 Travel - Other
551040020 Development
585040020 Purchased Services
586040020 Supplies
592040020 Repairs/Maintenance
588040020 Equipment
596040020 Project Costs
609040020 Miscellaneous
680040020 Program Specific Raw F
Total Operations
Other
NET OPERATING COST 592 (1,117) (1) -100.13%
400
COUNTY OF ELGIN
400
Terrace
Lodge Program Support
50
Proposed
Budget
250
44,000
47,529
44,000
4,100
2015
Total 2016
1,000
4,571
FORECAST/
Zero Based
ACCOUNT Description
BUDGET
ACTUAL
Budget
420040020 P of Ont - PSS
(332,802)
(335,245)
(340,337)
435040020 Recoveries
(35,265)
(31,916)
(37,442)
436040020 Project Revenue
(5,000)
(5,000)
-
Total Revenue
(373,067)
(372,161)
(377,779)
530040020 Wages
205,073
190,117
205,717
530640020 Project Wages
-
-
-
Total Salary
205,073
190,117
205,717
540040020 Benefits
60,136
53,578
54,486
540640020 Project Benefits
-
-
-
541040020 Vacation Pay
584
-
-
542040020 Benefits- Prev Vac
10,599
9,630
9,789
543040020 Vacation Hrs
7,918
9,662
9,936
545040020 Lieu
10,831
14,098
14,397
546040020 Top Up
-
9,320
9,525
547040020 Sick/Bereave
4,221
1,923
1,923
549040020 Benefits - Manulife
17,996
17,531
18,705
Total Benefit
112,285
115,742
118,761
550040020 Travel
550540020 Travel - Other
551040020 Development
585040020 Purchased Services
586040020 Supplies
592040020 Repairs/Maintenance
588040020 Equipment
596040020 Project Costs
609040020 Miscellaneous
680040020 Program Specific Raw F
Total Operations
Other
NET OPERATING COST 592 (1,117) (1) -100.13%
400
107
400
50
-
50
250
141
250
44,000
47,529
44,000
4,100
6,008
4,100
1,000
4,571
1,000
5,000
5,266
2,000
1,500 1,564 1,500
56,300 65,184
53,300
% CHANGE
Zero Base
Budget
2.26%
6.17%
-100.00%
1.26%
0.31%
0.00%
0.31%
-9.39%
0.00%
-100.00%
-7.65%
25.48%
32.92%
0.00%
-54.45%
3.94%
5.77%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
-60.00%
0.00%
0.00%
-5.33%
0.00%
22/02/20165:17 PM 302
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge Program Support
303
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge Program SupportTerrace Lodge Program SupportProject Budget 22/02/2016 5:18 PM
COUNTY OF ELGIN
Terrace Lodge Program Support
Proposed Budget
Col Col Cols Col 20
Col 21
Col 22 Col 25 Col 27
Col 28
Col 29
Col 30 Col 45
Col 61
2016
(O)Pen
(A)ctual or
Out of)/
F uture
Net Project Cumulative
Fixed
Into
Net Funding Current Year
Current Year
Contract Description L (Revenue)
Cost
Budget Project Budget Reserve Name
Amount
Reserve
Request Revenue
Cost
Operating Projects
40021606 Life Enrichment O
2,000
2,000 2,000 Reserves Donations Terrace
2,000
2,000
Total Operations Projects
-
2,000
2,000 2,000 -
-
-
2,000
2,000
303
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge Program SupportTerrace Lodge Program SupportProject Budget 22/02/2016 5:18 PM
COUNTY OF ELGIN
Terrace Lodge Dietary
Proposed Budget
ACCOUNT Description
420041020 P of Ont - RF
435041020 Recoveries
436041020 Project Revenue
Total Revenue
530041020 Wages
530641020 Project Wages
Total Salary
540041020 Benefits
540641020 Project Benefits
543041020 Vacation Hrs
541041020 Vacation Pay
542041020 Benefits- Prev Vac
545041020 Lieu
547041020 Sick/Bereave
549041020 Benefits - Manulife
545641020 Lieu $$
Total Benefit
550041020 Travel
550541020 Travel - Other
551041020 Development
585041020 Purchased Services
586041020 Supplies
588041020 Equipment
592041020 Repairs/Maintenance
596041020 Project Costs
681041020 Raw Food
681141020 Raw Food - Non -Reside
Total Operations
Other
NET OPERATING COST
-319,385
-323,810
-326,051
2.09%
2015
Total 2016
% CHANGE
-0.22%
FORECAST/
Zero Based
Zero Base
BUDGET
ACTUAL
Budget
Budget
-288,691
-290,169
-299,737
3.83%
-26,314
-29,262
-26,314
0.00%
-4,380
-4,380
0
-100.00%
-319,385
-323,810
-326,051
2.09%
541,937
522,320
540,772
-0.22%
978
3,571
997
1.90%
542,915
525,890
541,769
-0.21%
156,804
166,315
169,205
7.91%
489
454
498
1.90%
30,045
29,471
30,113
0.23%
501
866
885
76.58%
24,019
26,309
26,692
11.13%
38,656
36,971
37,697
-2.48%
15,439
11,740
11,908
-22.87%
38,849
36,919
39,393
1.40%
958
445
455
-52.47%
305,761
309,491
316,846
3.63%
502
216
502
0.00%
0
0
0
0.00%
1,497
355
1,497
0.00%
2,496
2,625
2,496
0.00%
29,570
27,755
29,570
0.00%
4,001
3,810
4,001
0.00%
1,500
2,846
1,500
0.00%
4,380
0
0
-100.00%
315,005
318,750
326,051
3.51%
1,200
2,081
1,200
0.00%
360,151
358,438
366,817
1.85%
0
103
0
0.00%
889,442
870,112
899,381
1.12%
10/02/20169:30 AM 304
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge Dietary
COUNTY OF ELGIN
Terrace Lodge Dietary
Proposed Budget
Coll Col Col Col 20
Col 21 Col 22
Col 25
Col 27
Col 28
Col 29
Col 30 Col 45
Col 61
- 5,000 -
5,000
- 6,495
2016
6,495 - -
- 6,495 -
6,495
(O)Pen
(A)ctual or
Out of)/
F uture
Net Project
Cumulative
Reserve
Fixed
Into
Net Funding Current Year
Current Year
Contract Description (Revenue)
Cost Budget
Project Budget
Name
Amount
Reserve
Request Revenue
Cost
Operating Projects
41021601 New Hire Orientation - TL O
1087 1,087
1,087
1,087
1,087
41021602 Other Training - TL O
408 408
408
408
408
41021603 LTCH Act/Regs Man.Tea O
0 -
-
-
-
Total Operations Projects
-
1,495 1,495
1,495
-
-
-
1,495 -
1,495
Capital Projects
41021651 Kitchen Equipment O
Total Capital Projects
Total Operating and Capital Proje
5,000
5,000
5,000
5,000
5,000
- 5,000
5,000
5,000 - -
- 5,000 -
5,000
- 6,495
6,495
6,495 - -
- 6,495 -
6,495
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Terrace Lodge\ erRl Lodge DietaryTerrace Lodge DietaryProject Budget 22/02/2016 10:04 AM
COUNTY OF ELGIN
Terrace Lodge Nursing
Proposed Budget
22/02/20165:15 PM 306
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge Nursing
2015
Total 2016
% CHANGE
FORECAST/
Zero
Based
Zero Base
ACCOUNT Description
BUDGET
ACTUAL
Budget
Budget
420042020 P of Ont - NPC
($3,197,068)
($3,220,354)
($3,227,500)
0.95%
420142020 P of Ont - On Call Physician
($15,000)
($14,694)
($15,000)
0.00%
435042020 Recoveries - Supplies & Service:
($1,004)
($1,936)
($1,004)
0.00%
435542020 Recoveries - Wages
($0)
-
($0)
0.00%
436042020 Project Revenue
($338,621)
($295,779)
($314,980)
-6.98%
Total Revenue
($3,551,693)
($3,532,763)
($3,558,484)
0.19%
530142020 Wages - RN
$
462,860
$ 368,897
$
468,180
1.15%
530742020 Project Wages - RN
$
20,596
$ 13,851
$
19,394
-5.84%
530242020 Wages - RPN
$
470,074
$ 508,484
$
479,027
1.90%
530842020 Project Wages - RPN
$
137,334
$ 137,730
$
132,297
-3.67%
530342020 Wages - HCA
$
1,884,332
$ 1,940,662
$
1,919,925
1.89%
530942020 Project Wages - HCA
$
20,168
$ 30,509
$
16,584
-17.77%
530442020 Wages -DON
$
170,849
$ 139,231
$
157,434
-7.85%
530642020 Project Wages - DON
$
10,575
$ 14,423
$
10,724
1.41%
533642020 VAC HRS - DON
-
$ 1,196
-
0.00%
537642020 Sick/Bereavement - DON
-
$ 120
-
0.00%
530542020 Wages - WC
$
26,120
$ 10,971
$
10,835
-58.52%
Total Salary
$
3,202,909
$ 3,166,074
$
3,214,400
0.36%
540142020 Benefits - RN
$
84,518
$ 76,760
$
78,192
-7.49%
540742020 Project Benefits - RN
$
7,473
$ 1,934
$
7,184
-3.87%
541142020 Vacation Pay - RN
$
14,649
$ 10,248
$
10,397
-29.03%
541242020 Vacation Pay - RN
$
946
$ 3,923
$
4,010
323.77%
543142020 Vacation Hrs - RN
$
22,667
$ 18,735
$
19,243
-15.10%
545142020 Lieu - RN
$
23,171
$ 17,906
$
18,249
-21.24%
545742020 Lieu $$
$
1,342
$ 1,035
$
1,038
-22.63%
547142020 Sick/Bereav - RN
$
8,980
$ 8,734
$
8,764
-2.40%
547742020 Benefit - Sick/Bereav - RN
-
-
-
0.00%
549142020 Benefits Manulife - RN
$
15,856
$ 13,933
$
14,866
-6.24%
540242020 Benefits - RPN
$
144,944
$ 164,357
$
167,096
15.28%
540842020 Project Benefits - RPN
$
35,325
$ 29,428
$
34,041
-3.63%
543242020 Vacation Hrs - RPN
$
35,305
$ 36,964
$
37,741
6.90%
545242020 Lieu - RPN
$
26,358
$ 33,894
$
34,554
31.09%
545842020 Lieu $$
$
4,388
$ 4,608
$
4,708
7.30%
546242020 Top Up - RPN
-
$ 10,820
$
11,192
0.00%
547242020 Sick/Bereav - RPN
$
15,885
$ 14,315
$
14,570
-8.28%
547842020 Benefit - Sick/Bereav RPN
$
2,750
$ 1,776
$
1,785
-35.09%
548142020 STD - RN
$
460
$ 2,103
$
2,094
355.04%
548242020 Sick/Bereav - RPN
-
-
-
0.00%
548842020 STD 2/3
-
-
-
0.00%
549242020 Benefits Manulife - RPN
$
43,895
$ 42,540
$
45,390
3.40%
540342020 Benefits - HCA
$
593,660
$ 586,489
$
583,727
-1.67%
540942020 Project Benefits - HCA
$
5,821
$ 4,096
$
4,939
-15.15%
22/02/20165:15 PM 306
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge Nursing
COUNTY OF ELGIN
Terrace Lodge Nursing
Proposed Budget
542242020 Benefits- Prev Vac 1
$
13,936
$
17,316
$
17,552
25.95%
542342020 Benefits- Prev Vac 2
2015
56,085
$
Total 2016
% CHANGE
88,684
58.12%
543742020 Vac Hrs
FORECAST/
-
Zero
Based
Zero Base
ACCOUNT Description
0.00%
BUDGET
$
ACTUAL
$
Budget
Budget
541342020 Vacation Pay - HCA
$
14,744
$
569
$
471
-96.80%
543342020 Vacation Hrs - HCA
$
111,575
$
105,195
$
108,071
-3.14%
543542020 Vacation Hrs - WC
1.41%
-
$
-
$
-
0.00%
545342020 Lieu - HCA
$
125,592
$
132,161
$
134,943
7.45%
545942020 Lieu $$
$
4,736
$
3,522
$
3,588
-24.24%
546342020 Top Up - HCA
$
3,193
$
4,591
$
4,659
45.93%
547342020 Sick/Bereav - HCA
$
55,663
$
47,549
$
48,026
-13.72%
548342020 STD - HCA
0.00%
-
-
-
0.00%
549342020 Benefits Manulife - HCA
$
144,412
$
141,386
$
150,859
4.46%
542242020 Benefits- Prev Vac 1
$
13,936
$
17,316
$
17,552
25.95%
542342020 Benefits- Prev Vac 2
$
56,085
$
87,310
$
88,684
58.12%
543742020 Vac Hrs
-
-
-
0.00%
543842020 Vac Hrs
$
8,123
$
4,757
$
4,994
-38.52%
540442020 Benefits - DON
$
39,818
$
51,472
$
52,344
31.46%
540642020 Project Stat/Combined - DON
$
5,288
$
2,855
$
5,362
1.41%
543442020 Vacation Hrs - DON
$
12,082
$
11,417
$
11,713
-3.05%
547442020 Sick/Bereav - DON
$
1,898
$
2,308
$
2,226
17.29%
549442020 Benefits Manulife - DON
$
13,719
$
13,545
$
14,452
5.35%
540542020 Benefits - WC
$
3,558
$
2,058
$
2,084
-41.42%
547542020 Sick/Bereav - WC
-
-
-
0.00%
549542020 Benefits Manulife - WC
-
-
-
0.00%
Total Benefit
$
1,702,815
$
1,712,611
$
1,753,808
2.99%
550042020 Travel
$
1,002
$
196
$
1,002
0.00%
550542020 Travel - Other
-
$
262
-
0.00%
551042020 Development
$
2,004
$
922
$
2,004
0.00%
585042020 Purchased Services
$
19,994
$
32,658
$
19,994
0.00%
586042020 Supplies
$
39,308
$
46,089
$
39,308
0.00%
588042020 Equipment
$
14,999
$
17,025
$
14,999
0.00%
592042020 Repairs/Maintenance
$
2,498
$
7,727
$
2,498
0.00%
596042020 Project Costs
$
126,055
$
118,225
$
124,605
-1.15%
609042020 Miscellaneous
-
-
-
0.00%
682042020 Medical Director
$
30,683
$
30,669
$
30,683
0.00%
6830420201ncontinence
$
45,625
$
47,793
$
45,625
0.00%
Total Operations
$
282,169
$
301,565
$
280,719
-0.51%
Other
-
-
-
0.00%
NET OPERATING COST
$
1,636,200
$
1,647,487
$
1,690,442
3.32%
22/02/20165:15 PM 307
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge Nursing
COUNTY OF ELGIN
Terrace Lodge Nursing
Proposed Budget
Col Col
Cols
Col 20
Col 21
Col 22
Col 25
Col 27 Col 28 Col 29
Col 30
Col 45
Col 61
141,389
141,389 - -
- 141,389 (314,980)
451,131
2016
(O)Pen
(A)ctual or Out of /
F uture
Net Project
Cumulative
Reserve Fixed Into
Net Funding
Current Year
Current Year
Contract Description
Closed
(Revenue)
Cost
Budget
Project Budget
Name Amount Reserve
Request
Revenue
Cost
Operating Projects
42021522 RPN Funding - TL
O
(17,571)
17,571
0
(19,776)
14,538
42021622 RPN Funding - TL
O
(52,713)
52,713
(52,713)
52,713
42021602 HINF Supplemental Base $ Exeptional Wound - TL
O
(5,748)
5,748
(5,748)
5,748
42021604 HINF Supplemental Base Funding - TL
O
(1,200)
1,263
63
63
63
(1,200)
1,263
42021607 HINF Supplemental Base $ Transportation - TL
O
(5,748)
5,748
(5,748)
5,748
42021608 HINF Supplemental Base $ Staffing - TL
O
(5,748)
5,748
(5,748)
5,748
42021609 HINF Supplemental Base $ Preferred Accommodation -
O
(5,748)
5,748
(5,748)
5,748
42021641 Physiotherapy Services - TL
O
(78,000)
78,000
(78,000)
78,000
42021638 BSO Funding Nurses- TL
O
(16,524)
16,524
(16,524)
16,524
42021639 BSO Funding PSW - TL
O
(16,764)
16,764
(16,764)
16,764
42021621 Lab Cost Recovery - TL
O
(7,350)
7,350
(7,350)
7,350
42021623 Late Career - TL 2015/16
O
(10,332)
10,332
-
-
-
(10,332)
10,332
42021626 Other Training - TL
O
3,372
3,372
3,372
3,372
3,372
42021627 Outbreaks - TL
O
-
-
-
-
-
42021628 New Hire Orientation - TL
O
6,873
6,873
6,873
6,873
6,873
42021632 LTCH Act/Regs Man.Teams
O
3,994
3,994
3,994
3,994
3,994
42021699 Training Coordinator
O
16,087
16,087
16,087
16,087
16,087
42021629 New Grad Initiative - TL
O
(29,329)
29,329
-
-
-
(29,329)
29,329
42021601 MDS RAI - TL
O
(60,000)
60,000
-
-
-
(60,000)
60,000
42021642 Mattress Replacement - TL
O
5,000
5,000
5,000
5,000
5,000
42021643 Safety/Sling Replacement - TL
O
10,000
10,000
10,000
10,000
10,000
Total Operations Projects
(312,775)
358,164
45,389
45,389
- - -
45,389
(314,980)
355,131
Capital Projects
42021650 Lifts
O
96,000
96,000
96,000
96,000
96,000
Total Capital Projects
- 96,000
96,000
96,000 - -
- 96,000 -
96,000
Total Operating and Capital Projects Budgets
(312,775) 454,164
141,389
141,389 - -
- 141,389 (314,980)
451,131
308
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge NursingTerrace Lodge NursingProject Budget 22/02/2016 5:16 PM
COUNTY OF ELGIN
Terrace Lodge Housekeeping
Proposed Budget
ACCOUNT Description
436043020 Project Revenue
Total Revenue
530043020 Wages
530643020 Project Wages - HSK
Total Salary
540043020 Benefits
540643020 Project Stat/Combined -
541043020 Vacation Pay
542043020 Benefits- Prev Vac
543043020 Vacation Hrs.
545043020 Lieu
545643020 Lieu $$
547043020 Sick/Bereav
549043020 Benefits - Manulife
Total Benefit
550043020 Travel
550543020 Travel - Other
551043020 Development
585043020 Purchased Services
586043020 Supplies
588043020 Equipment
592043020 Repairs/Maintenance
609043020 Miscellaneous
Total Operations
Other
NET OPERATING COST
2015 Total 2016 % CHANGE
FORECAST/ Zero Based Zero Base
BUDGET ACTUAL Budget Budget
- - - 0.00%
- - - 0.00%
-
-
-
0.00%
292,105
281,525
294,382
0.78%
-
-
-
0.00%
292,105
281,525
294,382
0.78%
86,453
79,380
80,632
-6.73%
-
-
-
0.00%
504
558
570
13.07%
10,787
15,489
15,728
45.80%
30,976
25,422
25,840
-16.58%
17,871
18,860
19,248
7.70%
-
-
-
0.00%
7,525
7,100
7,313
-2.82%
23,175
22,026
23,502
1.41%
177,292
168,836
172,834
-2.51%
252
-
252
0.00%
-
-
-
0.00%
-
96
-
0.00%
3,070
3,730
3,070
0.00%
23,499
23,247
22,100
-5.95%
2,003
415
2,003
0.00%
1,596
774
1,596
0.00%
-
-
-
0.00%
30,420
28,262
29,021
-4.60%
-
-
-
0.00%
499,818
478,622
496,236
-0.72%
22/02/20165:14 PM 309
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge Housekeeping
COUNTY OF ELGIN
Terrace Lodge Housekeeping
Proposed Budget
Coll Col Col Col 20
Col 21 Col 22
Col 25
Col 27
Col 28
Col 29
Col 30 Col 45 Col 61
2016
(O)Pen
Based on
Amount
F uture
Net Project
Cumulative
Reserve
(A)ctual or
Out of)/
Net Funding Current Year Current Year
Contract Description L(L (Revenue)
Cost Budget
Project Budget
Name
Fixed
Into
Request Revenue Cost
Operating Projects
Total Operations Projects -
- -
-
-
-
-
- - -
Capital Projects
43021651 Housekeeping Equipment O
10000 10,000
10,000
10,000
Total Capital Projects -
10,000 10,000
10,000
-
-
-
10,000 - -
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Terrace Lodge\Ter'Te Lodge HousekeepingTerrace Lodge House keeping Project Budget 22/02/2016 10:08 AM
COUNTY OF ELGIN
Terrace Lodge Laundry
Proposed Budget
22/02/20165:15 PM 311
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge Laundry
2015
Total 2016
% CHANGE
FORECAST/
Zero Based
Zero Base
ACCOUNT Description
BUDGET
ACTUAL
Budget
Budget
435044020 Recoveries
0
0
0
0.00%
457044020 Valet
0
0
0
0.00%
Total Revenue
0
0
0
0.00%
530044020 Wages
67,649
68,038
68,930
1.89%
Total Salary
67,649
68,038
68,930
1.89%
540044020 Benefits
13,390
12,724
12,951
-3.28%
543044020 Vacation Pay
0
0
0
0.00%
545044020 Lieu $$
4,874
4,826
4,936
1.28%
547044020 Benefit - Sick/Bereav
0
122
125
0.00%
549044020 Benefits Manulife
0
0
0
0.00%
Total Benefit
18,264
17,672
18,011
-1.38%
585044020 Purchased Services
130,000
147,658
130,000
0.00%
586044020 Supplies
5,404
3,954
5,404
0.00%
588044020 Equipment
0
18
0
0.00%
592044020 Repairs/Maintenance
1,251
624
1,251
0.00%
Total Operations
136,655
152,254
136,655
0.00%
Other
0
0
0
0.00%
NET OPERATING COST
222,567
237,964
223,596
0.46%
22/02/20165:15 PM 311
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge Laundry
COUNTY OF ELGIN
Terrace Lodge Building
Proposed Budget
22/02/20165:13 PM 312
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge Building
2015
Total 2016
% CHANGE
FORECAST/
Zero Based
Zero Base
ACCOUNT Description
BUDGET
ACTUAL
Budget
Budget
435045020 Recoveries
-8,004
-12,101
-8,004
0.00%
436045020 Project Revenue
0
0
0
0.00%
Total Revenue
- 8,004
- 12,101
- 8,004
0.00%
530045020 Wages
48,480
40,978
49,404
1.91%
533045020 Vac Pay
0
6,115
0
0.00%
537045020 Sick/Bereavement
0
1,287
0
0.00%
530645020 Project Wages
0
0
0
0.00%
Total Salary
48,480
48,380
49,404
1.91%
540045020 Benefits
9,199
8,976
9,153
-0.51%
543045020 Vacation Hrs
0
0
0
0.00%
549045020 Benefits Manulife
5,695
5,524
5,895
3.50%
Total Benefit
14,894
14,500
15,047
1.03%
550045020 Travel
748
477
748
0.00%
550545020 Travel - Other
0
135
0
0.00%
551045020 Development
495
304
495
0.00%
585045020 Purchased Services
100,000
99,398
95,000
-5.00%
586045020 Supplies
500
648
500
0.00%
588045020 Equipment
0
682
0
0.00%
592045020 Repairs/Maintenance
15,809
11,304
11,809
-25.30%
594045020 Utilities
215,000
237,340
211,233
-1.75%
596045020 Project Costs
10,000
6,331
10,000
0.00%
684045020 Cable
0
0
0
0.00%
Total Operations
342,552
356,619
329,785
-3.73%
Other
0
0
0
0.00%
NET OPERATING COST
397,922
407,399
386,232
-2.94%
22/02/20165:13 PM 312
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge Building
COUNTY OF ELGIN
Terrace Lodge Building
Proposed Budget
Col 1 Col t
Col 5 Col 20
Col 21
Col 22
Col 25
Col 27
Col 28
Col 29
Col 30 Col 45
Col 61
2016
Open
Based
Amount (Out
F uture
Net Project
Cumulative
on
of)/ Into
Net Funding Current Year
Current Year
Contract Description
(C (Revenue)
Cost
Budget
Project Budget
Reserve Name
Actual
Reserve
Request Revenue
Cost
Operating Projects
45021601 Painting - TL
O
10,000
10,000
10,000
10,000
10,000
Total Operations Projects
-
10,000
10,000
10,000
-
-
-
10,000 -
10,000
Capital Projects
45021208 New Building Construction
O
16,415,000
16,415,000
23,915,000
Capital Fund Terrace t
A
(16,415,000)
-
500,000
45021451 New Building Cash Allowances, Fees & Furnishings
O
4,766,000
4,766,000
5,766,000
Capital Fund Terrace t
A
(4,766,000)
-
5,747,447
45021650 Generator Exhaust Insulation
07,000
7,000
7,000
7,000
7,000
Total Capital Projects
-
21,188,000
21,188,000
29,688,000
-
-
(21,181,000)
7,000 -
6,264,447
Total Operating and Capital Projects Budgets
-
21,198,000
21,198,000
29,698,000
-
-
(21,181,000)
17,000 -
6,264,447
313
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge BuildingTerrace Lodge BuildingProject Budget 22/02/2016 5:13 PM
COUNTY OF ELGIN
Terrace Lodge Admin
Proposed Budget
550046020
Travel
1,729
1,659
1,729
0.00%
2015
Travel - Other
Total 2016
% CHANGE
770
0.00%
FORECAST/
Zero Based
Zero Base
ACCOUNT Description
BUDGET
ACTUAL
Budget
Budget
420046020 P of Ont - OA
-193,654
-137,744
-155,141
-19.89%
420146020 P of Ont - Pay Equity
-2,196
-2,196
-2,196
0.00%
420246020 P of Ont - Structural Cor
-36,504
-33,462
-36,504
0.00%
435046020 Recoveries
-33,796
-12,685
-33,796
0.00%
436046020 Project Revenue
-8,000
-57,112
-8,000
0.00%
450046020 Private
-114,745
-112,680
-111,537
-2.80%
451046020 Private - Basic Comp
-362,914
-360,931
-365,201
0.63%
452046020 Semi
-102,810
-107,696
-95,961
-6.66%
453046020 Semi - Basic Comp
-731,619
-775,735
-706,956
-3.37%
454046020 Basic
-764,686
-731,841
-859,776
12.44%
455046020 Respite
-12,136
-15,035
-13,314
9.71%
Total Revenue
-2,363,060
-2,347,118
-2,388,383
1.07%
530046020 Wages
237,014
207,988
240,906
1.64%
530646020 Project Wages
0
0
0
0.00%
533046020 Vac Pay
0
20,390
0
0.00%
537046020 Sick/Bereavement
0
3,277
0
0.00%
Total Salary
237,014
231,655
240,906
1.64%
Total Benefit
15,996
0.00%
795046020
1.65%
62,068
61,005
63,093
550046020
Travel
1,729
1,659
1,729
0.00%
550546020
Travel - Other
770
968
770
0.00%
551046020
Development
3,000
1,597
3,000
0.00%
560046020
Recognition
500
497
500
0.00%
561046020
Memberships
8,801
9,155
8,801
0.00%
562046020
Subscriptions
800
745
800
0.00%
563046020
Office Supplies
5,496
5,166
5,496
0.00%
564046020
Photocopy
4,000
1,700
4,000
0.00%
565046020
Advertising
1,100
1,241
1,100
0.00%
568046020
Telephone/Fax
18,000
19,610
18,000
0.00%
572046020
Postage/Courier
756
760
756
0.00%
575046020
Petty Cash Over/Short
0
141
0
585046020
Purchased Services
3,266
4,401
3,331
2.00%
588046020
Equipment
2,503
333
2,503
0.00%
596046020
Project Costs
62,000
11,530
26,000
-58.06%
609046020
Miscellaneous
502
198
502
0.00%
682046020
Medical Director
0
0
0
0.00%
685046020
Reimbursed Supplies/CI
15,996
13,085
15,996
0.00%
795046020
Loss on Sale/Writedown
0
3,473
0
0.00%
800046020
Amortization
217,536
217,536
232,112
6.70%
Total Operations
346,755
293,793
325,397
-6.16%
Other
0
0
0
0.00%
NET OPERATING COST
-1,717,222
-1,760,665
-1,758,988
2.43%
19/02/20164:10 PM 314
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge Admin
COUNTY OF ELGIN
Terrace Lodge Admin
Proposed Budget
Coll Col Col
Col 20
Col 21
Col 22
Col 25
Col 27 Col 28
Col 29
Col 30
Col 45
Col 61
2016
(O)Pen
Future
Based on
Amount
Nosed
(A)ctual or
Out of)/
P ast
Net Project
Cumulative
Reserve Fixed
Into
Net Funding
Current Year
Current Year
Contract Description (E )rror
(Revenue)
Cost
Budget
Project Budget
Name Amount
Reserve
Request
Revenue
Cost
Operating Projects
46021601 Furniture Replacement - TL O
10,000
10,000
10,000
10,000
10,000
46021602 Donations - TL O
(5,000)
(5,000)
(5,000)
Reserves Di A
5,000
-
(5,000)
-
46021603 Palliative Care Donations - TL O
(3,000)
(3,000)
(3,000)
Reserves Di A
3,000
(3,000)
-
46021604 Misc. O
10,000
10,000
10,000
Reserves Di A
(10,000)
10,000
46021605 Staff Enrichment O
6,000
6,000
6,000
Reserves Di A
(6,000)
-
6,000
Total Operations Projects
(8,000)
26,000
18,000
18,000
- -
(8,000)
10,000
(8,000)
26,000
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Terrace Lodge\TerlrarJce Lodge AdminTerrace Lodge AdminProject Budget 22/02/2016 10:12 AM
COUNTY OF ELGIN
Terrace Lodge Adult Day
Proposed Budget
22/02/20165:11 PM 316
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge Adult Day
2015
Total 2016
% CHANGE
FORECAST/
Zero Based
Zero Base
ACCOUNT Description
BUDGET
ACTUAL
Budget
Budget
420048020 Province of Ontario
(192,915)
(49,324)
(229,030)
18.72%
436048020 Project Revenue
(82,888)
(43,400)
-
-100.00%
437048020 Other Revenue
(39,271)
(3,834)
(26,750)
-31.88%
Total Revenue
(315,073)
(96,558)
(255,780)
-18.82%
530048020 Wages
107,719
22,551
131,204
21.80%
530648020 Project Wages
33,624
13,149
-
-100.00%
Total Salary
141,343
35,700
131,204
-7.17%
540048020 Benefits
41,612
5,418
50,135
20.48%
540648020 Project Benefits
8,406
(3,448)
-
-100.00%
541048020 Vacation Pay
-
-
-
0.00%
542048020 Benefits - Prev Vac
-
(1,430)
-
0.00%
543048020 Vacation
-
276
-
0.00%
545048020 Lieu $$
-
1,367
-
0.00%
547048020 Benefit - Sick/Bereav
-
315
-
0.00%
549048020 Benefits - Manulife
209
1,360
219
5.00%
Total Benefit
50,227
3,859
50,354
0.25%
550048020 Travel
4,211
86
1,500
-64.38%
550548020 Travel - Other
-
-
1,200
0.00%
551048020 Development
3,138
2,239
-
-100.00%
563048020 Office Supplies
375
(0)
500
33.21%
565048020 Advertising
-
-
-
0.00%
585048020 Purchased Services
55,406
9,976
48,082
-13.22%
586048020 Supplies
4,820
4,022
2,000
-58.51%
588048020 Equipment
2,894
1,768
1,500
-48.17%
596048020 Project Costs
40,858
34,032
-
-100.00%
609048020 Miscellaneous
210
-
240
14.29%
681048020 Raw Food
4,250
1,877
7,200
69.41%
686048020 Building Occupancy
12,000
3,000
12,000
0.00%
Total Operations
128,163
56,999
74,222
-42.09%
Other
-
-
-
0.00%
NET OPERATING COST
4,659
(0)
0
-100.00%
22/02/20165:11 PM 316
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Terrace Lodge\Terrace Lodge Adult Day
COUNTY OF ELGIN
Bobier Program Support
Proposed Budget
ACCOUNT Description
420040030 P of Ont - PSS
435040030 Recoveries
436040030 Project Revenue
Total Revenue
530040030 Wages
530640030 Project Wages
Total Salary
540040030 Benefits
540640030 Project Benefits
541040030 Vacation Pay
542040030 Benefits- Prev Vac
543040030 Vacation Hrs
545040030 Lieu
546040030 Top Up
547040030 Sick/Bereav
549040030 Benefits - Manulife
Total Benefit
550040030 Travel
550540030 Travel - Other
551040030 Development
585040030 Purchased Services
586040030 Supplies
588040030 Equipment
592040030 Repairs/Maintenance
596040030 Project Costs
609040030 Miscellaneous
680040030 Program Specific Raw F
800040030 Amortization
Total Operations
Other
NET OPERATING COST 2,498 17,574 0 -100.00%
36,689
35,281
40,117
9.35%
2015
-
Total 2016
% CHANGE
5,434
FORECAST/
Zero Based
Zero Base
BUDGET
ACTUAL
Budget
Budget
(189,697)
(191,090)
(193,992)
2.26%
(27,241)
(22,392)
(47,563)
74.60%
(5,000)
(5,000)
-
-100.00%
(221,938)
(218,482)
(241,555)
8.84%
110,856
104,880
112,870
1.82%
-
-
-
0.00%
110,856
104,880
112,870
1.82%
550040030 Travel
550540030 Travel - Other
551040030 Development
585040030 Purchased Services
586040030 Supplies
588040030 Equipment
592040030 Repairs/Maintenance
596040030 Project Costs
609040030 Miscellaneous
680040030 Program Specific Raw F
800040030 Amortization
Total Operations
Other
NET OPERATING COST 2,498 17,574 0 -100.00%
36,689
35,281
40,117
9.35%
-
-
-
0.00%
5,434
3,994
4,079
-24.94%
40
590
509
1159.67%
7,311
9,268
9,313
27.38%
3,695
3,683
3,770
2.04%
3,336
-
-
-100.00%
(9,438)
5,911
6,098
-164.61%
7,456
8,194
8,743
17.26%
54,524 66,919 72,629 33.21%
200
366
200
-
18
-
300
40
300
48,228
50,970
48,228
423
2,065
423
1,000
477
1,000
5,000
5,000
2,000
800
2,216
800
3,105
3,105
3,105
59,056 64,257
56,056
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
-60.00%
0.00%
0.00%
0.00%
-5.08%
0.00%
22/02/20164:54 PM 317
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Bobier Villa\Bobier Program Support
COUNTY OF ELGIN
Bobier Program Support
Proposed Budget
Coll Col Col Col 20
Col 21
Col 22
Col 25
Col 27 Col 28
Col 29 Col 30
Col 45 Col 61
2016
(O)Pen
Future
Based on
Amount
Nosed
(A)ctual or
Out of)/
Past
Net Project
Cumulative
Fixed
Into Net Funding
Current Year Current Year
Contract Description (E )rror (Revenue)
Cost
Budget
Project Budget
Reserve Name Amount
Reserve Request
Revenue Cost
Operating Projects
40031605 Life Enrichment O
2,000
2,000
2,000
Reserves Donatio A
(2,000)
2,000
Total Operations Projects -
2,000
2,000
2,000
- -
(2,000) -
- 2,000
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Bobier Villa\Bob318
ier�Prrogram SupportBobier Program SupportProject Budget 22/02/2016 10:18 AM
COUNTY OF ELGIN
Bobier Dietary
Proposed Budget
550041030 Travel
504
459
504
0.00%
550541030 Travel - Other
2015
141
Total 2016
% CHANGE
551041030 Development
1,004
FORECAST/
Zero Based
Zero Base
ACCOUNT Description
BUDGET
ACTUAL
Budget
Budget
420041030 P of Ont - RF
(164,554)
(165,396)
(170,850)
3.83%
420341030 P of Ont - Other
-
-
-
0.00%
435041030 Recoveries
(19,686)
(29,133)
(19,686)
0.00%
436041030 Project Revenue
(2,496)
(2,496)
-
-100.00%
Total Revenue
(186,736)
(197,025)
(190,536)
2.03%
530041030 Wages
346,411
348,773
348,681
0.66%
530641030 Project Wages
1,246
1,478
1,270
1.90%
Total Salary
347,657
350,251
349,951
0.66%
540041030 Benefits
97,658
95,100
96,357
-1.33%
540641030 Project Benefits
623
145
635
1.90%
543041030 Vacation Hrs
22,680
21,659
22,151
-2.33%
541041030 Vacation Pay
14,660
15,136
15,421
5.19%
542041030 Benefits - Prev Vac
118
1,557
1,380
1065.88%
545041030 Lieu
19,775
20,551
20,950
5.94%
545641030 Lieu $$
65
125
112
73.65%
546041030 Top Up
-
-
-
0.00%
547041030 Sick/Bereave
14,947
13,587
13,930
-6.81%
549041030 Benefits - Manulife
23,229
22,482
23,989
3.27%
Total Benefit
193,756
190,342
194,925
0.60%
550041030 Travel
504
459
504
0.00%
550541030 Travel - Other
-
141
-
0.00%
551041030 Development
1,004
651
1,004
0.00%
585041030 Purchased Services
2,599
1,866
2,599
0.00%
586041030 Supplies
19,930
17,524
19,930
0.00%
588041030 Equipment
1,500
1,145
1,500
0.00%
592041030 Repairs/Maintenance
4,503
650
2,503
-44.41%
596041030 Project Costs
2,496
-
-
-100.00%
681041030 Raw Food
184,240
193,365
190,536
3.42%
681141030 Raw Food - Non -Reside
1,200
907
1,200
0.00%
Total Operations
217,977
216,708
219,776
0.83%
Other
-
-
-
0.00%
NET OPERATING COST
572,654
560,277
574,116
0.26%
22/02/20164:41 PM 319
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Bobier Villa\Bobier Dietary
COUNTY OF ELGIN
Bobier Dietary
Proposed Budget
Coll
Col Col Col 20
Col 21
Col 22
Col 25
Col 27
Col 28
Col 29
Col 30 Col 45
Col 61
2016
(O)Pen
Based on
Amount
F uture
Net Project
Cumulative
Reserve
(A)ctuaI or,
Out of)/
Net Funding Current Year
Current Year
Contract
Description (C I (Revenue)
Cost
Budget
Project Budget
Name
Fixed
Into
Request Revenue
Cost
Operating Projects
41031601
LTCH Act/Regs Man.Tea O
895
895
895
895
895
41031602
New Hire Orientation - B\ O
418
418
418
418
418
41031603
Other Training - BV O
592
592
592
592
592
Total Operations Projects
-
1,905
1,905
1,905
-
-
-
1,905 -
1,904
Capital Projects
41031550 Kitchen Equipment O
Total Capital Projects
:rating and Capital Projects Budgets
26,086
7,495
- - 26,086 - - - - - 7,495
1,905 1,905 27,991 - - - 1,905 - 9,399
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Bobier Villa\13obier20ietaryBobier DietaryProject Budget 22/02/2016 10:20 AM
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Bobier Villa\Bobier
NursingBobier Nursingproposed budget 321 22/02/2016 4:53 PM
COUNTY OF ELGIN
Bobier Nursing
Proposed Budget
2015
Total 2016
% CHANGE
FORECAST/
Zero Based
Zero Base
ACCOUNT
Description
BUDGET
ACTUAL
Budget
Budget
420042030
P of Ont - NPC
(1,878,422)
(1,892,234)
(1,913,924)
1.89%
420142030
P of Ont - On Call Physician
(15,000)
(14,694)
(15,000)
0.00%
420342030
P of Ont - Other
-
-
-
0.00%
435042030
Recoveries - Supplies & Services (2,000)
(1,780)
(2,000)
0.00%
435542030
Recoveries - Wages
(103)
(1,689)
(103)
0.00%
436042030
Project Revenue
(214,040)
(177,491)
(203,717)
-4.82%
Total Revenue
(2,109,565)
(2,087,888)
(2,134,744)
1.19%
530142030
Wages - RN
390,826
326,082
350,496
-10.32%
530742030
Project Wages - RN
37,487
7,780
37,063
-1.13%
530242030
Wages - RPN
247,839
276,597
282,442
13.96%
530842030
Project Wages - RPN
88,983
96,447
87,926
-1.19%
530342030
Wages - HCA
1,107,097
1,105,151
1,127,936
1.88%
530942030
Project Wages - HCA
13,905
20,298
11,406
-17.97%
530442030
Wages - DON
108,326
93,575
106,635
-1.56%
533642030
VAC HRS - DON
-
798
-
0.00%
537642030
Sick/Bereavement - DON
-
80
-
0.00%
530642030
Project Wages - DON
7,607
9,615
8,550
12.41%
Total Salary
2,002,069
1,936,422
2,012,456
0.52%
540142030
Benefits RN
81,603
77,249
78,753
-3.49%
540742030
Project Benefits - RN
9,372
1,188
9,266
-1.13%
541142030
Vacation Pay - RN
4,569
9,812
9,990
118.67%
543142030
Vacation Hrs - RN
23,065
15,465
15,862
-31.23%
545142030
Lieu - RN
3,855
11,888
12,155
215.28%
545742030
Lieu $$
191
425
444
132.65%
546142030
Top Up - RN
-
-
0
0.00%
547142030
Sick/Bereav - RN
22,999
10,697
11,018
-52.09%
547742030
Benefit - Sick/Bereav - RN
-
-
0
0.00%
549142030
Benefits Manulife - RN
18,297
12,756
13,610
-25.61%
540242030
Benefits - RPN
96,464
79,056
80,509
-16.54%
540842030
Project Benefits - RPN
22,246
14,725
21,982
-1.19%
541242030
Vacation Pay - RPN
13,910
12,880
13,159
-5.40%
543242030
Vacation Hrs - RPN
31,198
21,583
21,997
-29.49%
545242030
Lieu - RPN
15,277
14,510
14,823
-2.97%
545842030
Lieu $$
5,329
7,168
7,275
36.52%
546242030
Top Up - RPN
6,437
4,801
4,797
-25.48%
547242030
Sick/Bereav - RPN
13,924
14,842
15,371
10.39%
549242030
Benefits Manulife - RPN
16,933
14,680
15,664
-7.49%
540342030
Benefits - HCA
314,050
322,095
313,922
-0.04%
540942030
Project Benefits - HCA
3,476
2,720
2,852
-17.97%
541342030
Vacation Pay - HCA
51,325
49,665
51,052
-0.53%
543042030
Benefits HCA (old)
-
-
0
0.00%
543342030
Vacation Hrs - HCA
87,417
70,270
71,827
-17.83%
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Bobier Villa\Bobier
NursingBobier Nursingproposed budget 321 22/02/2016 4:53 PM
COUNTY OF ELGIN
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Bobier Villa\Bobier
NursingBobier Nursingproposed budget 322 22/02/2016 4:53 PM
Bobier Nursing
Proposed Budget
2015
Total 2016
% CHANGE
FORECAST/
Zero Based
Zero Base
ACCOUNT
Description
BUDGET
ACTUAL
Budget
Budget
545342030
Lieu - HCA
55,768
56,073
57,229
2.62%
545942030
Lieu $$
977
1,723
1,756
79.68%
546342030
Top Up - HCA
-
-
0
0.00%
547342030
Sick/Bereav- HCA
39,376
53,339
54,425
38.22%
548342030
STD - HCA
-
-
0
0.00%
548542030
STD 2/3 - HCA
-
-
0
0.00%
549342030
Benefits Manulife- HCA
71,139
63,201
67,435
-5.21%
549542030
Benefits WC - Manulife
-
-
0
0.00%
540442030
Benefits - DON
25,435
25,228
25,681
0.97%
540642030
Project Benefits - DON
1,902
1,904
2,138
12.41%
543442030
Vacation Hrs - DON
6,072
6,328
6,481
6.74%
547442030
Sick/Bereav - DON
611
1,148
1,186
94.14%
547842030
Benefit - Sick/Bereav RPN
-
-
0
0.00%
548142030
STD - RN
2,278
-
0
-100.00%
549442030
Benefits Manulife - DON
11,910
10,167
10,848
-8.92%
542242030
Benefits- Prev Vac
94
1,132
885
846.30%
542342030
Benefits- Prev Vac
343
5,328
4,695
1268.08%
Total Benefit
1,057,840
994,045
1,019,085
-3.66%
550042030
Travel
806
349
806
0.00%
550542030
Travel - Other
198
1,072
198
0.00%
551042030
Development
2,503
1,727
2,503
0.00%
585042030
Purchased Services
12,400
17,125
12,400
0.00%
586042030
Supplies
22,336
24,616
22,336
0.00%
588042030
Equipment
6,496
600
6,496
0.00%
592042030
Repairs/Maintenance
4,001
595
4,001
0.00%
596042030
Project Costs
75,268
66,812
72,827
-3.24%
609042030
Miscellaneous
-
-
-
0.00%
682042030
Medical Director
22,282
23,545
22,282
0.00%
683042030
Incontinence
22,995
20,391
22,995
0.00%
Total Operations
169,285
156,833
166,844
-1.44%
Other
-
1,028
-
0.00%
NET OPERATING COST
1,119,630
1,000,439
1,063,640
-5.00%
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Bobier Villa\Bobier
NursingBobier Nursingproposed budget 322 22/02/2016 4:53 PM
42031522
COUNTY OF ELGIN
O
(12,198)
12,198
Bobier Nursing
0
65,000 - -
(12,198)
Proposed Budget
42031601
MDS RAI - BV
Coll Col Col Col 20 Col 21
Col 22 Col 25 Col 27
Col 28
Col 29 Col 30 Col 45 Col 61
58,127
2016
(39,996)
(O)Pen
HINF Supplemental Base
on
Out of)/
F uture
Net Project Cumulative Reserve
Actual
Into Net Funding Current Year Current Year
Contract Description C �losed� (Revenue) Cost
Budget Project Budget Name
or
Reserve Request Revenue Cost
42031522
RPN Funding - BV
O
(12,198)
12,198
- 20,000
0
65,000 - -
(12,198)
24,364
42031601
MDS RAI - BV
O
(39,996)
39,996
(203,717) 261,844
58,127
103,127 - -
(39,996)
39,996
42031602
HINF Supplemental Base
O
(3,276)
3,276
(3,276)
3,276
42031604
HINF Funding Reimburse
O
(1,200)
1,263
63
63
63
(1,200)
1,263
42031607
HINF Supplemental Base
O
(3,276)
3,276
(3,276)
3,276
42031608
HINF Supplemental Base
O
(3,276)
3,276
(3,276)
3,276
42031609
HINF Supplemental Base
O
(3,276)
3,276
(3,276)
3,276
42031621
Lab Cost Recovery - BV
O
(4,000)
4,000
(4,000)
4,000
42031623
Late Career - BV 2014/1:
O
(8,268)
8,268
-
-
-
(8,268)
8,268
42031626
Other Training - BV
O
6,412
6,412
6,412
6,412
6,412
42031627
Outbreaks - BV
O
-
-
-
-
-
42031628
New Hire Orientation - B\
O
7,421
7,421
7,421
7,421
7,421
42031638
BSO Funding Nurses - B'
O
(9,420)
9,420
-
-
-
(9,420)
9,420
42031639
BSO Funding PSW - BV
O
(9,552)
9,552
(9,552)
9,552
42031641
Physiotherapy Services -
O
(44,460)
44,460
-
-
-
(44,460)
44,460
42031632
LTCH Act/Regs Man.Tea
O
3,543
3,543
3,543
3,543
3,543
42031699
Training Coordinator - B�
O
10,688
10,688
10,688
10,688
10,688
42031629
New Grad Initiative - BV
O
(24,925)
24,925
-
-
-
(24,925)
24,925
42031622
RPN Funding - BV
O
(36,594)
36,594
-
-
-
(36,594)
36,594
42031643
Safety/Sling Replacemen
O
5,000
5,000
5,000
5,000
5,000
42031644
Mattress Replacement - 1
O
5,000
5,000
5,000
5,000
5,000
Total Operations Projects
(203,717)
241,844
38,127
38,127 - -
- 38,127
(203,717)
254,010
Capital Projects
42031550 Lifts - EM O
Total Capital Projects
Total Operating and Capital Projects
20,000
20,000
65,000
20,000
65,000
- 20,000
20,000
65,000 - -
- 20,000 -
65,000
(203,717) 261,844
58,127
103,127 - -
- 58,127 (203,717)
319,010
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Bobier Villa\Bob32 rsingBobier Nursing Project Budget 22/02/2016 10:23 AM
COUNTY OF ELGIN
Bobier Housekeeping
Proposed Budget
22/02/20164:44 PM 324
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Bobier Villa\Bobier Housekeeping
2015
Total 2016
% CHANGE
FORECAST/
Zero Based
Zero Base
ACCOUNT Description
BUDGET
ACTUAL
Budget
Budget
436043030 Project Revenue
-
-
-
Total Revenue
-
-
-
0.00%
530043030 Wages
174,041
163,663
173,602
-0.25%
530643030 Project Wages - HSK
192
976
196
1.88%
530943030 Project Wages
-
-
-
0.00%
Total Salary
174,233
164,638
173,798
-0.25%
540043030 Benefits
56,673
53,716
54,792
-3.32%
540643030 Project Stat/Combined -
96
101
98
1.94%
540943030 Project Stat/Combined -
-
-
-
0.00%
541043030 Vacation Pay
11,903
14,168
14,479
21.64%
542043030 Benefits- Prev Vac
102
661
440
331.70%
543043030 Vacation Hrs
11,691
10,553
10,800
-7.63%
545043030 Lieu
10,185
11,755
11,997
17.78%
545643030 Lieu $$
-
136
139
0.00%
547043030 Sick/Bereav
5,082
4,635
4,789
-5.76%
549043030 Benefits - Manulife
7,940
5,967
6,367
-19.81%
Total Benefit
103,673
101,691
103,900
0.22%
550043030 Travel
-
-
-
0.00%
550543030 Travel - Other
-
-
-
0.00%
551043030 Development
-
-
-
0.00%
585043030 Purchased Services
3,688
2,951
3,688
0.00%
586043030 Supplies
18,011
16,308
18,011
0.00%
588043030 Equipment
1,500
-
1,500
0.00%
592043030 Repairs/Maintenance
251
453
251
0.00%
Total Operations
23,450
19,712
23,450
0.00%
Other
-
-
-
0.00%
NET OPERATING COST
301,356
286,041
301,148
-0.07%
22/02/20164:44 PM 324
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Bobier Villa\Bobier Housekeeping
COUNTY OF ELGIN
Bobier Housekeeping
Proposed Budget
Coll Col Col Col 20
Col 21 Col 22
Col 25
Col 27
Col 28
Col 29
Col 30 Col 45 Col 61
10,294 - -
- 10,294 -
10,294
2016
(O)Pen
or
Out of)/
Future(A)ctual
Net Project
Cumulative
Reserve
Fixed
Into
Net Funding Current Year Current Year
C Nosed
Contract Description __ (Revenue)
Cost Budget
Project Budget
Name
Amount
Reserve
Request Revenue Cost
Operating Projects
43031601 Other Training - BV O
294 294
294
294 294
Total Operations Projects
-
294 294
294
-
-
-
294 - 294
Capital Projects
43031651 Housekeeping Equipment O
Total Capital Projects
I Operating and Capital Projects Budgets
10,000 10,000 10,000
10,000 10,000
- 10,000
10,000
10,000 - -
- 10,000 -
10,000
- 10,294
10,294
10,294 - -
- 10,294 -
10,294
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Bobier Villa\Bob3�-IousekeepingBobier Housekeeping Project Budget 22/02/2016 10:25 AM
COUNTY OF ELGIN
Bobier Laundry
Proposed Budget
ACCOUNT Description
435044030 Recoveries
Total Revenue
530044030 Wages
530644030 Project Wages
Total Salary
540044030 Benefits
540644030 Project Benefits
545044030 Lieu $$
545644030 Lieu $$
549044030 Benefits - Manulife
Total Benefit
551044030 Development
585044030 Purchased Services
586044030 Supplies
588044030 Equipment
592044030 Repairs/Maintenance
Total Operations
Other
NET OPERATING COST
2015 Total 2016 % CHANGE
FORECAST/ Zero Based Zero Base
BUDGET
ACTUAL
Budget
Budget
-72
-137
-72
0.00%
-72
-137.04
-72
0.00%
53,643
60,891
54,660
1.90%
135
532
92
-32.07%
53,778
61,423
54,752
1.81%
13,386
12,617
15,074
12.61%
0
55
46
0.00%
1,787
2,045
2,085
16.66%
0
74
76
0.00%
0
0
0
0.00%
15,173
14,792
17,280
13.89%
0
0
0
0.00%
74,100
80,601
74,100
0.00%
1,999
3,288
1,999
0.00%
504
0
504
0.00%
252
525
252
0.00%
76,855
84,414
76,855
0.00%
0
0
0
0.00%
145,734 160,492 148,816 2.11%
22/02/20164:46 PM 326
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Bobier Villa\Bobier Laundry
COUNTY OF ELGIN
Bobier Laundry
Proposed Budget
Coll Col Col Col 20
Col 21 Col 22
Col 25
Col 27
Col 28
Col 29
Col 30 Col 45 Col 61
2016
(O)Pen
Future
Based on
Amount
Nosed
(A)ctual or
Out of)/
P ast
Net Project
Cumulative
Reserve
Fixed
Into
Net Funding Current Year Current Year
Contract Description (E )rror I (Revenue)
Cost Budget
Project Budget
Name
Amount
Reserve
Request Revenue Cost
Operating Projects
44031601 Other Training - BV O
I
138 138
138
138 138
Total Operating Projects
-
138 138
138
-
-
-
138 - 138
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Bobier Villa\Bob3r:UundryBobier LaundryProject Budget 22/02/2016 10:27 AM
COUNTY OF ELGIN
Bobier Building
Proposed Budget
ACCOUNT Description
435045030 Recoveries
436045030 Project Revenue
Total Revenue
530045030 Wages
533045030 Vac Pay
530645030 Project Wages
537045030 Sick/Bereavement
Total Salary
540045030 Benefits
543045030 Vacation Hrs
549045030 Benefits - Manulife
Total Benefit
550045030 Travel
550545030 Travel - Other
551045030 Development
585045030 Purchased Services
586045030 Supplies
588045030 Equipment
592045030 Repairs/Maintenance
594045030 Utilities
596045030 Project Costs
684045030 Cable
Total Operations
Other
NET OPERATING COST
BUDGE
2015
T
Total 2016
% CHANGE
FORECAST/
Zero Based
Zero Base
ACTUAL
Budget
Budget
(4,108)
(2,700)
0.00%
-
-
0.00%
(4,108)
(2,700)
0.00%
48,444 44,439 49,364 1.90%
- 4,782 - 0.00%
- - - 0.00%
- - - 0.00%
48,444 49,221 49,364 1.90%
9,472
9,402
9,472
0.00%
-
-
-
0.00%
4,176
4,097
4,252
1.83%
13,648
13,499
13,725
0.56%
252
358
252
0.00%
-
135
-
0.00%
96
304
96
0.00%
70,000
87,717
80,000
14.29%
285
733
285
0.00%
-
-
-
0.00%
14,000
12,640
14,000
0.00%
170,000
188,028
191,215
12.48%
40,000
24,280
20,000
-50.00%
996
1,077
996
0.00%
295,629
315,273
306,844
3.79%
-
-
-
0.00%
357,721
373,885
367,233
2.66%
22/02/20164:39 PM 328
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Bobier Villa\Bobier Building
COUNTY OF ELGIN
Bobier Building
Proposed Budget
Coll
Col Col Col 20
Col 21
Col 22
Col 25
Col 27
Col 28
Col 29
Col 30
Col 45 Col 61
Building Automation - BV
O
45031553
Over Bed Lights - BV
O
2016
Floor Replacement - Resident
O
45031650
Hot Water Boilers/Tanks
O
(O)Pen
Air Handling Unit Replacemenl
O
45031653
Misc
(A)ctual or
Out of)/
Ceiling Insulation out of surplu
O
45031655
F uture
O
Net Project
Cumulative
Reserve
Fixed
Into
Net Funding
Current Year Current Year
Contract
Description C losed (Revenue)
Cost
Budget
Project Budget
Name
Amount
Reserve
Request
Revenue Cost
- 215,000
Operating Projects
702,944 - -
- 215,000
- 375,179
- 225,000
45031502
Duct Cleaning - BV O
- 225,000
- 395,179
-
10,000
-
10,000
45031601
Painting - BV O
10,000
10,000
10,000
10,000
10,000
Total Operations Projects
-
10,000
10,000
20,000
-
-
-
10,000
- 20,000
Total Capital Projects
al Operating and Capital Projects Budgets
Capital Projects
400,000
45031356
Generator Replacement
O
45031457
Roof Repairs
O
45031551
Building Automation - BV
O
45031553
Over Bed Lights - BV
O
45031554
Floor Replacement - Resident
O
45031650
Hot Water Boilers/Tanks
O
45031652
Air Handling Unit Replacemenl
O
45031653
Misc
O
45031654
Ceiling Insulation out of surplu
O
45031655
Security/Resident Safety - EM
O
Total Capital Projects
al Operating and Capital Projects Budgets
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Bobier Villa\Bobierr;uildingBobier Building Project Budget 22/02/2016 10:32 AM
400,000
109,660
-
10,000
-
10,000
25,000
25,000
55,000
25,000
38,170
-
25,000
-
18,065
15,000
15,000
37,944
15,000
24,283
10,000
10,000
10,000
10,000
10,000
70,000
70,000
70,000
70,000
70,000
30,000
30,000
30,000
30,000
30,000
60,000
60,000
60,000
60,000
60,000
5,000
5,000
5,000
5,000
5,000
- 215,000
215,000
702,944 - -
- 215,000
- 375,179
- 225,000
225,000
722,944 - -
- 225,000
- 395,179
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Bobier Villa\Bobierr;uildingBobier Building Project Budget 22/02/2016 10:32 AM
COUNTY OF ELGIN
Bobier Admin
Proposed Budget
530046030 Wages
98,633
78,723
137,670
39.58%
530646030 Project Wages
2015
0
Total 2016
% CHANGE
Total Salary
98,633
FORECAST/
Zero Based
Zero Base
ACCOUNT Description
BUDGET
ACTUAL
Budget
Budget
420046030 P of Ont - OA
-75,847
-37,465
-51,297
-32.37%
420146030 P of Ont - Pay Equity
-17,220
-17,220
-17,220
0.00%
420246030 P of Ont - Structural Cor
-62,412
-57,211
-62,412
0.00%
435046030 Recoveries
-10,974
-5,152
-10,974
0.00%
436046030 Project Revenue
-7,000
-3,015
-7,000
0.00%
450046030 Private
-238,226
-247,242
-256,236
7.56%
451046030 Private - Basic Comp
-657,562
-693,309
-702,416
6.82%
452046030 Semi
0
0
0
0.00%
453046030 Semi - Basic Comp
0
0
0
0.00%
454046030 Basic
-422,468
-402,742
-419,740
-0.65%
455046030 Respite
-5,159
-6,903
-7,705
49.35%
461546030 General Store Sales
-3,800
-2,768
-3,800
0.00%
Total Revenue
-1,500,667
-1,473,026
-1,538,799
2.54%
530046030 Wages
98,633
78,723
137,670
39.58%
530646030 Project Wages
0
0
0
0.00%
Total Salary
98,633
78,723
137,670
39.58%
540046030 Benefits
23,006
23,120
23,541
2.33%
541046030 Vacation Pay
0
0
0
0.00%
543046030 Vacation Hrs
11,246
10,826
11,128
-1.05%
545046030 Lieu
0
0
0
0.00%
547046030 Sick/Bereav
613
9,340
9,812
1499.77%
549046030 Benefits - Manulife
5,998
5,844
6,236
3.97%
Total Benefit
40,863
49,130
50,717
24.11%
550046030 Travel
1,100
169
1,100
0.00%
550546030 Travel - Other
400
0
400
0.00%
551046030 Development
2,098
639
2,098
0.00%
560046030 Recognition
504
398
504
0.00%
561046030 Memberships
5,740
6,071
5,740
0.00%
562046030 Subscriptions
200
52
200
0.00%
563046030 Office Supplies
4,000
3,115
4,000
0.00%
564046030 Photocopy
2,400
1,501
2,400
0.00%
565046030 Advertising
300
1,491
300
0.00%
568046030 Telephone/Fax
6,004
10,059
7,504
24.98%
572046030 Postage/Courier
755
463
755
0.00%
575046030 Petty Cash Over/Short
0
-17
0
0.00%
585046030 Purchased Services
2,040
543
2,040
0.00%
588046030 Equipment
1,533
333
1,233
-19.57%
591546030 Special - General Store
3,800
1,217
3,800
0.00%
596046030 Project Costs
47,000
10,180
17,000
-63.83%
609046030 Miscellaneous
500
451
500
0.00%
682046030 Medical Director
0
0
0
0.00%
685046030 Reimbursed Supplies/CI
9,500
5,418
9,500
0.00%
795046030 Loss on Sale/Writedown
0
0
0
0.00%
800046030 Amortization
276,927
277,262
279,818
1.04%
Total Operations
364,802
319,345
338,893
-7.10%
Other
0
0
0
0.00%
NET OPERATING COST
-996,370
-1,025,828
-1,011,520
1.52%
22/02/20164:36 PM 330
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Bobier Villa\Bobier Admin
COUNTY OF ELGIN
Bobier Admin
Proposed Budget
Coll Col Col
Col 20
Col 21
Col 22
Col 25
Col 27 Col 28
Col 29
Col 30
Col 45
Col 61
2016
(O)Pen
(A)ctual or
Out of)/
F uture
Net Project
Cumulative
Fixed
Into
Net Funding
Current Year
Current Year
Contract Description L(L
(Revenue)
Cost
Budget
Project Budget
Reserve Name Amount
Reserve
Request
Revenue
Cost
Operating Projects
P
P
46031501 Furniture Replacement - BV C
46031502 Donations - BV C
Reserves Donations A
46031503 Miscellaneous Donations - BV C
Reserves Donations A
46031504 Staff Enrichment - BV C
Reserves Donations A
46031505 Life Enrichment - BV C
Reserves Donations A
46031506 Exterior Upgrades Donations - E C
Reserves Donations A
-
-
46031601 Furniture Replacement - BV O
10,000
10,000
10,000
10,000
10,000
46031602 Donations - BV O
(7,000)
(7,000)
(7,000)
Reserves Donations A
7,000
-
(7,000)
-
46031603 Misc. O
5,000
5,000
5,000
Reserves Donations A
(5,000)
5,000
46031604 Staff Enrichment O 1
2,000
2,000
2,000
Reserves Donations A
(2,000)
-
2,000
Total Operations Projects
(7,000)
17,000
10,000
10,000
- -
-
10,000
(7,000)
17,000
Capital Projects
46031650 Exterior Upgrade - BV donation: O 50,000 50,000 50,000 Reserves Donations A (50,000) 50,000
P
Total Capital Projects - 50,000 50,000 50,000 - - (50,000) - - 50,000
al Operating and Capital Projects Budgets (7,000) 67,000 60,000 60,000 - - (50,000) 10,000 (7,000) 67,000
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Bobier Villa\Bobie3rA1dminBobier Admin Project Budget 22/02/2016 10:35 AM
COUNTY OF ELGIN
Bobier Adult Day
Proposed Budget
19/02/20164:14 PM 332
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Bobier Villa\Bobier Adult Day
2015
Total 2016
% CHANGE
FORECAST/
Zero Based
Zero Base
ACCOUNT Description
BUDGET
ACTUAL
Budget
Budget
420048030 Province of Ontario
-94,710
-16,721
-138,664
46.41%
437048030 Other Revenue
-36,667
-1,230
-8,000
-78.18%
Total Revenue
-131,377
-17,952
-146,664
0
530048030 Wages
77,917
12,388
92,586
18.83%
Total Salary
77,917
12,388
92,586
540048030 Benefits
28,919
2,667
35,346
22.22%
545048030 Lieu $$
126
506
126
-0.04%
549048030 Benefits Manulife
0
0
0
0.00%
Total Benefit
29,045
3,173
35,471
22.13%
550048030 Travel
1,125
0
750
-33.33%
550548030 Travel - Other
0
0
700
0.00%
551048030 Development
525
0
0
-100.00%
563048030 Office Supplies
457
138
500
9.48%
565048030 Advertising
0
0
0
0.00%
585048030 Purchased Services
8,083
355
6,217
-23.09%
586048030 Supplies
869
201
1,000
15.12%
588048030 Equipment
375
0
500
33.21%
609048030 Miscellaneous
180
0
240
33.33%
681048030 Raw Food
3,642
617
4,200
15.32%
686048030 Building Occupancy
4,500
1,125
4,500
0.00%
Total Operations
19,756
2,436
18,607
-5.82%
Other
0
0
0
0.00%
NET OPERATING COST
-4,659
45
0
-100.00%
19/02/20164:14 PM 332
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Bobier Villa\Bobier Adult Day
COUNTY OF ELGIN
Admin Adult Day
Proposed Budget
ACCOUNT
Description
4200480
Province of Ontario
4360480
Donations
4370480
Other Revenue
Total Revenue
5630480 Office Supplies
5850480 Purchased Services
Total Operations
Other
NET OPERATING COST
2015
Total 2016
% CHANGE
FORECAST/
Zero Based
Zero Base
BUDGET
ACTUAL
Budget
Budget
(46,651)
(10,852)
-48,406
3.76%
0
0
0
0.00%
0
(0)
0
0.00%
-46,651
-10,852
-48,406
0
30
0
0
-100.00%
46,621
10,806
48,406
3.83%
46,651
10,806
48,406
3.76%
0
0
0
0.00%
0
-46
0
0.00%
19/02/20164:19 PM 333
J:\Common\Finance\Budget Development\2016 Proposed Budget\Homes Reports\Admin Adult Day
COUNTY OF ELGIN
Museum.xls
Proposed Budget
ACCOUNT
Description
4200240
Province of Ontario
4205240
Province of Ontario - Pr(
4215240
Federal Funding - Projec
4300240
Grants
4360240
Project Revenue
4370240
Other Revenue
4375240
Other Revenue - Gift Sh
4380240
Membership Revenue
4390240
Admissions
% CHANGE
Zero Base
Budget
0.00%
0.00%
752.26%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
Total Revenue
-39428
-45625.35
2015
456.53%
Total 2016
Wages
FORECAST/
Zero Based
BUDGET
ACTUAL
Budget
-15,000
-15,638
-15,000
0
0
0
-23,928
-23,517
-203,928
0
0
0
-500
-2,476
-500
0
-1,052
0
0
-1,253
0
0
0
0
0
-1,690
0
% CHANGE
Zero Base
Budget
0.00%
0.00%
752.26%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
Total Revenue
-39428
-45625.35
-219428
456.53%
5300240
Wages
118,335
103,160
120,564
1.88%
5306240
Project Wages
5,405
6,279
5,405
0.00%
5310240
Vacation
0
0
0
0.00%
5330240
Vacation Hrs
0
9,971
0
0.00%
Total Salary
2,004
123,740
119,410
125,969
1.80%
5400240 Benefits
5406240 Project Benefits
5460240 Subsidized Benefits
5415240 Project Benefits (Old)
5490240 Benefits - Manulife
Total Benefit
5500240 Travel
5505240 Travel- Other
5510240 Development
5610240 Memberships
5620240 Publications
5630240 Office Supplies
5640240 Photocopy
5650240 Advertising
5740240 Curatorial
5880240 Equipment
5910240 Special - Events
5915240 Special - Gift Shop
5920240 Repairs/Maintenance
5940240 Utilities
5960240 Project Costs
6090240 Miscellaneous
6500240 Shipping
6660240 Website Maintenance
6700240 Acquisitions
Total Operations
Other
NET OPERATING COST
21,738
22,171
22,101 1.67%
0
486
771
486 0.00%
132
0
0
0 0.00%
30,501
0
0
0 0.00%
504
9,484
9,387
10,397 9.63%
654
31,709 32,329 32,985 4.02%
1,998
311
1,998
0
0
0
1,500
132
1,500
30,501
30,352
30,501
500
0
500
504
581
504
500
654
500
3,503
2,269
3,503
20,002
21,180
20,002
3,000
0
3,000
2,004
1,073
2,004
0
850
0
504
994
504
0
0
0
20,000
2,532
217,468
504
0
504
2,000
1,699
2,000
0
0
0
3,000
0
3,000
90,020 62,625 287,488
0 5,238 0
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
987.34%
0.00%
0.00%
0.00%
0.00%
219.36%
0.00%
206,040 173,977 227,014 10.18%
09/02/201612:08 PM 334
J:\Common\Finance\Budget Development\2016 Proposed Budget\Cultural Services\MuseumAs
fl
Contract Description
Ooeratina Proiects
27901503
Sifton VC (WWCCFund)
27901601
Donations - Museum
27901602
Summer Student (Canadian Museum
27901605
Canada Historical 150
Total Operations Projects
COUNTY OF ELGIN
Museum.xls
Proposed Budget
2 20 21 22 25 27 28 29 30 45 61
2016
Based on Amount
Cumulative (A)ctual or Out of)/ Net
Net Protect Project Reserve Fixed Into Funding Current Year Current
(Revenue) Cost Budget Budget Name Amount Reserve Request Revenue Year Cost
- - -
- -
17,468
(500) (500) (500) Donations M A
500 - (500)
-
(3,928) 5891 1,963 1,963 -
1,963 (3,928)
5,891
(200,000) 200000 - - -
- (200,000)
200,000
(204,428) 205,891 1,463 1,463 - -
500 1,963 (204,428)
223,359
J:\Common\Finance\Budget Development\2016 Proposed Budget\Cultural Services\Muse`
um.xlsMuseum.xlsProject Budget 09/02/2016 8:31 PM
COUNTY OF ELGIN
Archives
Proposed Budget
ACCOUNT
Description
4215185
Federal Funding - Projec
4300185
Grants
4360185
Project Revenue
4370185
Other Revenue
Total Revenue
5300185
Wages
5306185
Project Wages
5316185
Vacation Pay Project
5330185
Vacation Hours
5370185
Sick/Bereavement
Total Salary
Zero Base
5400185
Benefits
5406185
Stat/Combined
5415185
Project Benefits
5416185
Project Benefits - Vacati
5490185
Benefits - Manulife
Total Benefit
(11,285)
(15,665) (11,285)
122,062
112,380 124,686
2015
24,366 25,536
Total 2016
% CHANGE
0
FORECAST/
Zero Based
Zero Base
BUDGET
ACTUAL
Budget
Budget
(7,285)
(6,862)
(7,285)
0.00%
-
-
-
0.00%
(1,000)
(6,040)
(1,000)
0.00%
(3,000)
(2,763)
(3,000)
0.00%
(11,285)
(15,665) (11,285)
122,062
112,380 124,686
25,536
24,366 25,536
0
480 -
0
9,117 -
0
218 -
147,598
146,560
150,222
22,349
22,819
22,785
2,298
2,800
2,298
0
0
-
0
516
-
6,831
6,857
7,380
31,478
32,992
32,463
5500185
Travel
5505185
Travel- Other
5510185
Development
5610185
Memberships
5620185
Publications
5630185
Office Supplies
5640185
Photocopy
5850185
Purchased Services
5860185
Supplies - Archival
5870185
Furniture & Fixtures
5880185
Equipment
5910185
Promotions
5920185
Repairs/Maintenance
5960185
Project Costs
6090185
Miscellaneous
6640185
Microfilming/Scanning/C
6660185
Website Maintenance
6700185
Acquisitions
8000185
Amortization
Total Operations
1
Other
NET OPERATING COST
3,000
234
3,000
0
459
-
3,000
1,379
3,000
997
644
997
997
406
997
503
31
503
300
26
300
997
930
997
7,500
9,236
7,500
0
0
-
4,500
4,295
4,500
2,002
2,382
2,002
503
782
503
1
0
1
504
295
504
5,963
10,568
5,963
0
267
-
3,250
2,621
3,250
3,518
3,518
3,518
37,535 38,074 37,535
0 0 -
0.00%
2.15%
0.00%
0.00%
0.00%
0.00%
1.78%
1.95%
0.00%
0.00%
0.00%
8.04%
3.13%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
205,326 201,961 208,935 1.76%
22/02/201610:52 AM 336
J:\Common\Finance\Budget Development\2016 Proposed Budget\Cultural Services\Archives
COUNTY OF ELGIN
Archives
Proposed Budget
1
2
20
21
22
25
27
28
29
30
45
61
2016
Based on
Amount
Cumulative
(A)ctual or
Out of)/
Net
Current
Net Project
Project
Reserve
Fixed
Into
Funding
Year
Current
Contract
Description
(Revenue)
Cost
Budget
Budget
Name
Amount
Reserve
Request
Revenue
Year Cost
Operating Pr
29401601
Donations - Archives
(500)
(500)
(500)
Museum Dor
A
500
-
(500)
-
26251601
Donations - Alma Colleg
(500)
(500)
(500)
Alma College
A
500
-
(500)
-
29401602
Student Wages
(7,285)
12825
5,540
5,540
-
-
5,540
(7,285)
12,825
29401603
Digitization
15010
15,010
15,010
-
-
15,010
-
15,010
Total Operations P
(8,285)
27,835
19,550
19,550
-
-
7,040
26,590
(8,285)
27,835
J:\Common\Finance\Budget Development\2016 Proposed Budget\Cultural Services\Arch&30krchivesProject Budget 22/02/2016 10:52 AM
COUNTY OF ELGIN
Library Services
Proposed Budget
19/02/20164:21 PM 338
J:\Common\Finance\Budget Development\2016 Proposed Budget\Cultural Services\Library Services
2015
Total 2016
% CHANGE
FORECAST/
Zero Based
ACCOUNT
Description
BUDGET
ACTUAL
Budget
Zero Base Budget
4200180
Province of Ontario
-116,739
-116,739
-116,739
0.00%
4205180
Province of Ontario - Prc
-77,425
-48,791
-63,092
-18.51%
4215180
Federal Funding - Projec
0
0
0
0.00%
4300180
Grants
0
0
0
0.00%
4360180
Project Revenue
-26,169
-17,044
-16,000
-38.86%
4370180
Other Revenue
-35,996
-23,387
-35,996
0.00%
Total Revenue
-256328.69
-205961.12
-231827.04
-9.56%
5300180
Wages
1,415,797
1,278,780
1,440,217
1.72%
5306180
Project Wages
42,270
22,438
52,350
23.85%
5310180
Vacation
0
53,504
0
0.00%
5316180
Vacation Pay
0
0
0
0.00%
5330180
Vacation Hrs
0
71,358
0
0.00%
5360180
Wages Subsidized
0
0
0
0.00%
5370180
Bereavement
0
9,461
0
0.00%
Total Salary
1,458,067
1,435,540
1,492,567
2.37%
5400180
Benefits
245,957
252,202
249,851
1.58%
5406180
Project Stat/Combined
3,804
1,367
4,712
23.85%
5416180
Project Vac Benefits
0
0
0
0.00%
5450180
Lieu
53,555
53,102
55,020
2.73%
5460180
Benefits Subsidized
0
0
0
0.00%
5490180
Benefits - Manulife
71,609
74,968
82,935
15.82%
Total Benefit
374,926
381,639
392,516
4.69%
5500180
Travel
8,500
7,504
8,500
0.00%
5505180
Travel - Other
4,000
3,390
4,000
0.00%
5510180
Development
16,496
6,174
16,496
0.00%
5610180
Memberships
2,004
1,638
2,004
0.00%
5630180
Office Supplies
15,000
13,156
15,000
0.00%
5640180
Photocopy
10,898
12,146
10,898
0.00%
5650180
Advertising
996
898
996
0.00%
5680180
Telephone/Fax
20,004
19,538
20,004
0.00%
5760180
Meals/Refreshments
2,280
2,573
2,280
0.00%
5870180
Furniture & Fixtures
6,996
3,681
6,996
0.00%
5880180
Equipment
0
274
0
0.00%
5890180
Lease Space
362,840
357,148
376,969
3.89%
19/02/20164:21 PM 338
J:\Common\Finance\Budget Development\2016 Proposed Budget\Cultural Services\Library Services
COUNTY OF ELGIN
Library Services
Proposed Budget
19/02/20164:21 PM 339
J:\Common\Finance\Budget Development\2016 Proposed Budget\Cultural Services\Library Services
2015
Total 2016
% CHANGE
FORECAST/
Zero Based
ACCOUNT
Description
BUDGET
ACTUAL
Budget
Zero Base Budget
5920180
Repairs/Maintenance
504
93
504
0.00%
5930180
Vehicle Repairs/Maint/Fi
10,000
6,232
10,000
0.00%
5960180
Project Costs
57,619
49,009
14,329
-75.13%
6090180
Miscellaneous
2,453
2,274
2,453
0.00%
6630180
Periodicals/Newspapers
16,800
14,468
17,808
6.00%
6670180
Electronic Resources
36,639
36,370
33,660
-8.13%
6680180
Programs
11,996
13,602
11,996
0.00%
7950180
Gain/Loss on Disposal o
0
0
0
0.00%
8000180
Amortization
308,407
308,407
280,046
-9.20%
Total Operations
894,432
858,575
834,939
-6.65%
Other
0
11,625
0
0.00%
NET OPERATING COST
2,471,097
2,481,417
2,488,195
0.69%
19/02/20164:21 PM 339
J:\Common\Finance\Budget Development\2016 Proposed Budget\Cultural Services\Library Services
J:\Common\Finance\Budget Development\2016 Proposed Budget\Cultural Services\r-69ry Services Library ServicesProject Budget 22/02/2016 10:48 AM
COUNTY OF ELGIN
Library Services
1 2
20
21
Proposed Budget
22 25
27 28 29
30
45
61
2016
s
on
A ctual Amount
or Out of)/
Current
Net Project Cumulative
Reserve Fixed Into
Net Funding
Year
Current
Contract Description
(Revenue)
Cost
Budget Project Budget
Name Amount Reserve
Request
Revenue
Year Cost
Operating Pro'ect
17201001 Scott Sefton Book Project - Library
- (15,000)
-
-
(1,000)
-
26801505 Sierra Data Migration
- 45,000
-
-
-
798
26801601 Donations - Library
(15,000)
3,000
(12,000) (12,000)
Donations L A 12,000
-
(15,000)
3,000
26801602 Yl Students - Library
(58,842)
58,842
- -
-
-
(58,842)
58,842
26801603 Library Marketing
2,000
2,000 2,000
Donations L A (2,000)
-
-
2,000
26801604 Service Ontario
(4,250)
4,250
- -
-
-
(4,250)
4,250
26801605 Tune In Mennonite Radio
2,500
2,500 2,500
-
2,500
-
2,500
Total Operations Projects
- -
,
Capital Projects
58101402 Aylmer Furnishings
- 200,000
-
-
-
200,000
58101403 Accessability Reno - Belmont
20,000
20,000 65,000
-
20,000
-
48,630
58101504 Shedden inc. Accessability
- 50,000
-
-
-
50,000
58101505 Library Capacity Fund
- -
-
-
-
14,413
58101601 Book Purchases - Library
280,541
280,541 280,541
-
280,541
-
280,541
58101602 Accessibility Renos - Belmont
- -
-
-
-
-
58101603 Accessibility Renos - Straffordville
15,000
15,000 15,000
-
15,000
-
15,000
Total Capital Projects
-
315,541
315,541 610,541
- - -
315,541
-
608,584
J:\Common\Finance\Budget Development\2016 Proposed Budget\Cultural Services\r-69ry Services Library ServicesProject Budget 22/02/2016 10:48 AM
COUNTY OF ELGIN
Information Technology.xls
Proposed Budget
5400150
Benefits
55,139
53,110
56,105
1.75%
5406150
Project Benefits
2015
2,198
Total 2016
% CHANGE
5490150
Benefits - Manulife
29,340
FORECAST/
Zero Based
Zero Base
ACCOUNT
Description
BUDGET
ACTUAL
Budget
Budget
4350150
Recoveries
0
-3,657
0
0.00%
4360150
Project Revenue
-32,500
-46,789
-42,870
31.91%
Total Revenue
1,157
- 32,500
- 50,446
- 42,870
31.91%
5300150
Wages
305,357
255,996
311,209
1.92%
5306150
Project Wages
22,185
24,710
30,000
35.23%
5330150
Vacation Hrs
0
20,742
0
0.00%
Total Salary
3,375
327,542
301,448
341,209
4.17%
5400150
Benefits
55,139
53,110
56,105
1.75%
5406150
Project Benefits
1,997
2,198
2,700
35.23%
5490150
Benefits - Manulife
29,340
25,578
30,214
2.98%
5370150
Sick/Bereavement
0
10,380
0
0.00%
Total Benefit
86,475
91,266
89,019
2.94%
5500150
Travel
5,543
3,756
5,543
0.00%
5505150
Travel - Other
1,157
386
1,157
0.00%
5510150
Development
9,000
2,105
9,000
0.00%
5620150
Subscriptions
1,000
195
1,000
0.00%
5790150
Consultant
16,800
3,296
17,136
2.00%
5860150
Supplies
3,375
2,538
3,375
0.00%
5960150
Project Costs
8,318
7
8,311
-0.09%
6110150
Hardware
0
0
0
0.00%
6120150
Support/Maintenance
268,628
254,763
296,680
10.44%
7950150
Loss on Sale/Writedown
0
0
0
0.00%
8000150
Depreciation
177,499
177,267
184,064
3.70%
Total Operations
491,321
444,314
526,266
7.11%
Other
0
5,032
0
0.00%
NET OPERATING COST
872,838
791,615
913,624
4.67%
12/02/201611:27 AM 341
J:\Common\Finance\Budget Development\2016 Proposed Budget\Information Tech nology\Information Technology.xls
Col 1
Col 2
Contract Description
Ooeratina Proiects
57801405
Palmer Estate Support
57801605
Consultant hours and wages
57801606
Central Elgin Support
57801607
Graham Scott Enns
O
Total Operations Projects
(42.870) 41.018 (1.852) (41.852)
40,000
84,800
Capital Projects
COUNTY OF ELGIN
57801406
Palmer Estate Equipment
O
57801601
Hardware Replacement - IT
O
57801602
Information Technology
O
57801603
Photocopiers
O
57801604
Other Licences
O
Proposed Budget
In Magic Software Customization - Museum
O
Total Capital Projects
Col
Col 20
Col 21 Col 22 Col 25
Col 27 Col 28
Col 29
Col 30
Col 45
Col 61
2016
(O)Pen
Future
(C
Based on
Nosed
Cumulative
(A)ctual or
Amount
Net
Current
P ast
Net Project Project
Reserve Fixed
(Out of)/ Into
Funding
Year
Current
(E )rror
(Revenue)
Cost Budget Budget
Name Amount
Reserve
Request
Revenue
Year Cost
O
- (40,000)
-
(7)
O
41,018 41,018 41,018
41,018
41,018
O
(25,000)
(25,000) (25,000)
(25,000)
(25,000)
-
O
(17 870)
(17 870) (17 870)
(17.870)
(17.870)
(42.870) 41.018 (1.852) (41.852)
40,000
84,800
Capital Projects
84,800
57801406
Palmer Estate Equipment
O
57801601
Hardware Replacement - IT
O
57801602
MDS RAI Funding
O
57801603
Photocopiers
O
57801604
Other Licences
O
27901604
In Magic Software Customization - Museum
O
Total Capital Projects
Total Operating
and Capital Projects Budgets
(42.870) 41.018 (1.852) (41.852)
40,000
84,800
84,800
84,800
15,000
15,000
15,000
15,000
15,000
15,000
67,500
67,500
67,500
10,000
10,000
10,000
- 192,300
192,300
232,300
(42,870) 233,318
190,448
190,448
- - - (1,852) (42,870)
41,011
-
24,440
84,800
84,800
15,000
15,000
15,000
15,000
67,500
67,500
10,000
10,000
J:\Common\Finance\Budget Development\2016 Proposed Budget\Information Technology\Informa34
tioonn ?echnologyl nfo rmatio n Tech nologyProject Budget
192,300 - 216,740
190,448 (42,870) 257,751
22/02/2016 10:57 AM
COUNTY OF ELGIN
POA.xIs
Proposed Budget
Redo Cells to match
new report formats
column "Y" has new 2015 Total 2016
ACCOUNT
Description
4300135
Grants
4340135
Fines Revenue
4345135
Parking Ticket Revenue
4370135
Other Revenue
Total Revenue
5300135
Wages
5310135
Vacation Pay
5330135
Vacation Hrs
5370135
Sick
Total Salary
(1,429,142)
5400135 Benefits
5490135 Benefits - Manulife
Total Benefit
(1,535,143)
FORECAST/
Zero Based
BUDGET
ACTUAL 1
Budget
(96,000)
(103,136)
(96,000)
(1,429,142)
(1,278,752)
(1,429,142)
(10,000)
(17,065)
(10,150)
(1,535,143)
(1,398,954)
(1,535,293)
266,793
238,126
267,694
-
701
-
-
16,809
-
-
3,357
-
266,793
258,994
267,694
47,947
47,590
48,115
18,706
17,652
18,535
66,654
65,243
66,650
5500135
Travel
5505135
Travel- Other
5510135
Development
5610135
Memberships
5630135
Office Supplies
5680135
Telephone/Fax
5770135
Legal & Professional
5830135
Bank Charges
5850135
Purchased Services
5870135
Furniture & Fixtures
5880135
Equipment
5960135
Project Costs
5970135
Municipal Partner Paymi
5965135
Parking Ticket MPP
5971135
Victim Fine Surcharge a
6090135
Miscellaneous
6120135
Support -ICON & Mailing
6860135
Building Occupancy
8000135
Amortization
Total Operations
9,000
Other
NET OPERATING COST
3,799
1,491
3,799
500
1,833
500
1,500
400
1,500
200
299
200
15,300
12,578
15,300
1,297
2,165
1,297
234,600
215,686
277,292
14,300
18,771
14,300
31,427
17,323
31,427
2,700
1,319
2,700
1,083
14,011
1,083
(0)
-
(0)
429,546
297,351
366,796
9,000
14,108
9,135
296,632
345,732
305,223
15,500
480
15,500
32,001
18,898
36,001
42,151
42,151
43,798
2,321
2,321
2,321
1,133,858 1,006,918 1,128,172
(0) - -
% CHANGE
Zero Base
Budget
0.00%
0.00%
1.50%
0.00%
0.01%
0.34%
0.00%
0.00%
0.00%
0.34%
0.35%
-0.92%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
18.20%
0.00%
0.00%
0.00%
0.00%
0.00%
-14.61%
1.50%
2.90%
0.00%
12.50%
3.91%
0.00%
-0.50%
-100.00%
(67,838) (67,800) (72,777) 7.28%
J:\Common\Finance\Budget Development\2016 PropoAd3Budget\POA\POA.xlsPOA.xlsprop6gjR2t t 1:13 AM
ACCOUNT Description
4340145 Revenue
4350145 Recoveries
Total Revenue
5300145
Total Salary
5400145
Total Benefit
COUNTY OF ELGIN
Collections.xls
Proposed Budget
5500145
Travel
5505145
Travel - Other
2015
Total 2016
% CHANGE
Office Supplies
FORECAST/
Zero Based
Zero Base
BUDGET
ACTUAL
Budget
Budget
372,297
376,747
379,743
2.00%
93,074
116,302
94,936
2.00%
465,371
493,049
474,679
2.00%
5500145
Travel
5505145
Travel - Other
5510145
Development
5630145
Office Supplies
5850145
Purchased Services
5970145
Municipal Partner Paym(
Total Operations
Other
NET OPERATING COST
(1,000) - (1,000)
(800) - (800)
(48) - (48)
(163,516) (163,778) (168,170)
(283,305) (312,893) (287,493)
(448,669) (476,672) (457,511)
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
2.85%
1.48%
1.97%
0.00%
16,702 16,378 17,168 2.79%
07/02/201611:15 AM 344
J:\Common\Finance\Budget Development\2016 Proposed Budget\POA\Collections.xls
COUNTY OF ELGIN
Ambulance
Proposed Budget
ACCOUNT Description
4200270
Province of Ontario
4205270
Province of Ontario - Project Rev
4360270
Project Revenue
4310270
City of St. Thomas - Ambulance
4450270
Intermunicipal Transfers
Total Revenue
5300270
Wages
5330270
Vacation Hrs
5370270
Sick/ Bereavement
Total Salary
0.00%
5400270
Benefits
Total Benefit
-1.07%
5500270
Travel
5505270
Travel - Other
5510270
Development
5610270
Memberships
5630270
Office Supplies
5680270
Telephone/Fax
5850270
Purchased Serv. - Contractors
5920270
Repairs/ Maintenance
5960270
Project Costs
5970270
Cross Border Payments
6090270
Miscellaneous
7950270
Loss on Sale/Writedown
8000270
Amortization
Total Operations
1.78%
6,577
Other
NET OPERATING COST
2015 1 Total 2016 1 % CHANGE
22/02/20165:21 PM 345
J:\Common\Finance\Budget Development\2016 Proposed Budget\Engineering Reports\Ambulance
FORECAST
Zero Based
Zero Base
BUDGET
/ ACTUAL
Budget
Budget
(4,707,508)
(4,730,765)
(4,814,545)
2.27%
(45,400)
(18,916)
-
-100.00%
-
(9,348)
-
0.00%
(2,101,139)
(2,071,165)
(2,078,672)
-1.07%
(48,410)
-
(48,410)
0.00%
(6,902,457)
(6,830,194)
(6,941,627)
0.57%
37,534
32,618
38,241
1.88%
-
4,211
-
0.00%
-
285
-
0.00%
37,534
37,113
38,241
6,577
6,714
6,694
1.78%
6,577
6,714
6,694
1.78%
500
-
500
-0.01%
-
-
-
0.00%
500
-
500
-0.01%
600
-
600
0.00%
-
-
-
0.00%
-
-
-
0.00%
9,103,161
9,083,161
9,246,384
1.57%
-
-
-
0.00%
68,030
50,896
-
-100.00%
76,529
-
76,529
0.00%
500
364
500
-0.01%
-
-
-
0.00%
335,790
335,790
279,717
-16.70%
9,585,610
9,470,211
9,604,730
0.20%
-
-
-
0.00%
2,727,264
2,683,845
2,708,038
-0.70%
22/02/20165:21 PM 345
J:\Common\Finance\Budget Development\2016 Proposed Budget\Engineering Reports\Ambulance
COUNTY OF ELGIN
Laptops
Ambulance
32,500
Proposed Budget
32,500
28001502
Coll Col Col 20 Col 21 Col 22 Col 25 Col 27
Col 28
Col 29 Col 30 Col 45 Col 61
2016
77,000
77,000
Based on
Amount
(A)ctual or
Out of)/
Net Project Cumulative Reserve
Fixed
Into Net Funding Current Year Current Year
Contract Description (Revenue) Cost Budget Project Budget Name
Amount
Reserve Request Revenue Cost
Operating ProH
Total Operations Proje
Caoital Proiect
28001501
Laptops
32,500
32,500
28001502
ERV
77,000
77,000
28001503
Ambulance
-
120,000
-
120,000
28001601
Ambulance
160,000
160,000
160,000
160,000
160,000
28001603
ERV
80,000
80,000
80,000
80,000
80,000
28001602
Stretcher Replacement
30,000
30,000
30,000
30,000
30,000
Total Capital Projects
- 270,000
270,000
499,500 - -
- 270,000
- 499,500
4
J:\Common\Finance\Budget Development\2016 Proposed Budget\Engineering Repo rts\Ambulance,4mbuulance Project Budget 22/02/2016 5:21 PM
COUNTY OF ELGIN
Emergency Measures.xls
Proposed Budget
ACCOUNT Description
4370210 Other Revenue
Total Revenue
5300210 Wages
Total Salary
5400210 Benefits
Total Benefit
5500210
Travel
5505210
Travel - Other
5510210
Development
5630210
Office Supplies
5650210
Advertising
5850210
Purchased Services
5860210
Supplies
5870210
Furniture & Fixtures
5920210
Repairs & Maintenance
6090210
Miscellaneous
Total Operations
1,800
Other
NET OPERATING COST
2015
FORECAST/
BUDGET ACTUAL
(2,000) (585)
Total 2016
Zero Based
Budget
(2,000)
(2,000)
(585)
(2,000)
17,589
15,969
17,923
17,589
15,969
17,923
3,180
3,260
3,235
3,180
3,260
3,235
149
-
149
149
-
149
800
1,165
800
200
-
200
1,000
-
1,000
7,500
4,892
7,500
500
597
500
1,800
1,463
1,800
300
445
300
12,397
8,561
12,397
-
1,590
-
% CHANGE
Zero Base
Budget
0.00%
0.00%
1.90%
1.74%
1.74%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
31,166 28,795 31,554 1.25%
07/02/201610:36 AM 347
J:\Common\Finance\Budget Development\2016 Proposed Budget\Engineering Reports\Emergency Measures.xls
COUNTY OF ELGIN
Economic Development.xls
Proposed Budget
5400280
Benefits
62,280
56,953
68,665
10.25%
5406280
Project Benefits 2
2015
1,711
Total 2016
% CHANGE
5490280
Benefits - Manulife
23,349
FORECAST/
Zero Based
Zero Base
ACCOUNT
Description
BUDGET
ACTUAL
Budget
Budget
4200280
Province of Ontario
-
-
-
0.00%
4205280
Province of Ontario - Project Re)
(2,785)
-
(2,785)
0.00%
4215280
Federal Funding - Project Rever
(7,294)
(4,928)
(4,294)
-41.13%
4300280
Grants
(30,000)
-
(30,000)
0.00%
4350280
Recoveries
-
(433)
-
0.00%
4360280
Project Revenue
(71,400)
(74,502)
(57,450)
-19.54%
4370280
Other Revenue - Logo Items
-
-
-
0.00%
4380280
Membership Revenue
(12,000)
(15,750)
(12,000)
0.00%
Total Revenue
(123,479)
(95,613)
(106,529)
-13.73%
5300280
Wages
342,813
296,577
356,679
4.04%
5306280
Project Wages
18,506
19,003
18,506
0.00%
5316280
Vaction Pay
-
760
-
0.00%
5330280
Vacation Hrs
-
12,838
-
0.00%
5370280
Sick/Bereav
-
7,724
-
0.00%
Total Salary
6090280
361,319
336,901
375,185
3.84%
5400280
Benefits
62,280
56,953
68,665
10.25%
5406280
Project Benefits 2
1,666
1,711
1,666
0.00%
5490280
Benefits - Manulife
23,349
22,994
26,918
15.29%
Total Benefit
87,294
81,658
97,249
11.40%
5500280
Travel
8,000
9,991
8,000
0.00%
5505280
Travel- Other
10,350
8,709
11,000
6.28%
5510280
Development
4,640
4,795
5,000
7.76%
5610280
Memberships
48,280
47,692
9,380
-80.57%
5620280
Subscriptions
250
231
250
0.00%
5630280
Office Supplies
2,650
2,082
2,650
0.00%
5650280
Advertising/Promotion
117,960
113,412
132,960
12.72%
5660280
Printing
1,000
300
1,000
0.00%
5680280
Telephone/Fax
3,000
3,386
3,000
0.00%
5720280
Postage/Courier
500
99
500
0.00%
5850280
Purchased Services
50,200
36,202
56,000
11.55%
5910280
Special Projects/Events
27,000
29,222
26,000
-3.70%
5930280
Vehicle Maint/Costs
1,800
927
1,400
-22.22%
5960280
Misc Project Costs
337,915
304,354
329,786
-2.41%
6090280
Miscellaneous
3,000
3,321
3,000
0.00%
8000280
Amortization
22,160
22,160
22,160
0.00%
Total Operations
638,705
586,886
612,086
-4.17%
Other
-
25,338
-
0.00%
NET OPERATING COST
963,839
935,169
977,991
1.47%
22/02/20168:55 AM 348
J:\Common\Finance\Budget Development\2016 Proposed Budget\Economic Dev and Tourism\Economic Development.As
1 2
Contract Description
Ooeratina Proiects
26851008
COUNTY OF ELGIN
26851601
Students Tourism O
26851602
Economic Development.xls
26851603
Local Food Awareness O
26851604
Proposed Budget
26851605
Savour Elgin O
5 20
21 22 25 27
28
29 30 45 61
26851608
2016
26851509
Dutton Business Park O
(0)Pen
Total Operations Projects
10,000
10,000
Future
10,000
Based on
Amount
C losed
Cumulative
(A)ctual or
Out of)/ Net Current
Mast E
Net Protect Project Reserve
Fixed
Into Funding Year Current
rror (Revenue)
Cost Budget Budget Name
Amount
Reserve Request Revenue Year Cost
Ooeratina Proiects
26851008
Tourism Member Signs O
26851601
Students Tourism O
26851602
EBRC Satellite offices O
26851603
Local Food Awareness O
26851604
Tour Guide O
26851605
Savour Elgin O
26851606
Arts Trail O
26851607
CIP Marketing Fund O
26851608
Small Business Awareness O
26851509
Dutton Business Park O
180,000
Total Operations Projects
Capital Projects
26851609 Pt Stanley Tourism Kiosk O
Total Capital Projects
(22,850)
9,736
(13,114)
136,590
(13,114)
(22,950)
9,736
(7,079)
20,171
13,092
13,092
13,092
(7,079)
20,171
180,000
180,000
180,000
180,000
-
180,000
10,000
10,000
10,000
10,000
-
10,000
(18,000)
28,600
10,600
10,600
10,600
(18,000)
28,600
(9,000)
20,750
11,750
11,750
11,750
(9,000)
20,750
(7,500)
15,700
8,200
8,200
8,200
(7,500)
15,700
17,000
17,000
17,000
17,000
-
17,000
35,000
35,000
35,000
35,000
-
35,000
-
2,000
-
-
13,000
(64,429)
336,957
272,528
424,232 -
- - 272,528
(64,529)
349,957
14,000
14,000
14,000
14,000
-
14,000
-
14,000
14,000
14,000 -
- - 14,000
-
14,000
9
J:\Common\Finance\Budget Development\2016 Proposed Budget\Economic Dev and Touriism\Economic Development.xlsEconomic Deve lopme nt.xls Project BudW/02/2016 8:58 AM
COUNTY OF ELGIN
Planning.xls
Proposed Budget
ACCOUNT Description
4340290 Planning & Process Fee
4350290 Recoveries
4360290 Project Revenue
Total Revenue
5300290 Wages
Total Salary
5400290 Benefits
5490290 Benefits - Manulife
Total Benefit
5500290
Travel
5505290
Travel - Other
5510290
Development
5610290
Memberships
5630290
Office Supplies
5870290
Furniture & Fixtures
5960290
Project Costs
6090290
Miscellaneous
Total Operations
(25,500)
Other
NET OPERATING COST
08/02/201611:13 AM 350
J:\Common\Finance\Budget Development\2016 Proposed Budget\Economic Dev and Tourism\Planning.xls
2015
Total 2016
% CHANGE
FORECAST/
Zero Based
Zero Base
BUDGET
ACTUAL
Budget
Budget
-
(25,500)
(25,500)
0.00%
(30,223)
(30,276)
-
-100.00%
(15,000)
(15,000)
(9,039)
-39.74%
(45,223)
(70,776)
(34,539)
-23.63%
85,552
68,355
87,177
1.90%
85,552
68,355
87,177
6,626
4,555
6,689
0.95%
-
-
-
0.00%
6,626
4,555
6,689
0.95%
2,000
180
2,000
0.00%
-
44
-
0.00%
2,000
-
2,000
0.00%
700
-
700
0.00%
2,996
114
2,996
0.00%
-
-
-
0.00%
64,528
13,365
100,202
55.29%
31,223
30,223
1,000
-96.80%
103,447
43,925
108,898
5.27%
-
-
-
0.00%
150,402
46,060
168,225
11.85%
08/02/201611:13 AM 350
J:\Common\Finance\Budget Development\2016 Proposed Budget\Economic Dev and Tourism\Planning.xls
Col 1 Col 2
Contract Description
ODeratina Pr
26401406 Source Water Protection
26401507 SWOOP Photography
26401508 Natural Heritage Study
26401601 Clean Water Initiative
Total Operations Pi
(9,039) 9,039 -
COUNTY OF ELGIN
15,000
9,135
- 60,000
Planning.xls
40,000 40,000 40,000
40,000 40,000
(9,039) 49,039 40,000 115,000 - -
Proposed Budget
Col 20 Col 21 Col 22
Col 25 Col 27
Col 28
Col 29 Col 30 Col 45 Col 61
2016
Based on
Amount
(A)ctual or
Out of)/
Net Project
Cumulative Reserve
Fixed
Into Net Funding Current Year Current Year
(Revenue) Cost Budget
Project Budget Name
Amount
Reserve Request Revenue Cost
(9,039) 9,039 -
(9,039) 31,067
15,000
9,135
- 60,000
- 20,000
40,000 40,000 40,000
40,000 40,000
(9,039) 49,039 40,000 115,000 - -
- 40,000 (9,039) 100,202
J:\Common\Finance\Budget Development\2016 Proposed Budget\Economic Dev and Tourism�Ranning.xlsPlanning.xlsProject Budget 09/02/2016 8:49 PM
COUNTY OF ELGIN
Closed Projects and Use of Surplus
As of December 31, 2015
Attachment VIII
Closed Projects I Carry -Forward Projects
J:\Common\Finance\Budget Development\2015 Proposed Budget\Financial Services\ClosedProjectsClosed Report
352
26/02/201612:22 PM
Carry
Surplus on
Forward
Open/
Actual Capital
Remaining
Closed
Carryforward Budget
Project #
Description
Close
Cum Budget
Spend
Budget
Closed Costs
Projects
costs (WIP) Reserve
Corporate
28001204
Ambulance Base - Landscaping Dutton
Close
74,000
26,599
47,401
26,599
47,401
Total
Corporate
74,000
26,599
47,401
26,599
47,401
Information Technology
57801501
Hardware Replacement - IT
Close
122,300
108,845
13,455
108,845
13,455
57801502
MDS RAI Funding
Close
15,000
-
15,000
-
15,000
57801503
Photocopiers
Close
15,000
14,084
916
14,084
916
57801504
Other Licences
Close
15,000
14,177
823
14,177
823
- -
57801406
Palmer Estate Equipment
Open
40,000
15,560
24,440
-
-
15,560 24,440
Total Information Technology
207,300
152,666
54,634
137,106
30,194
15,560 24,440
Engineering Services
60901501
Duff Line Slope Stabilization (Middlemiss Culvert)
Close
250,000
146,327
103,673
146,327
103,673
- -
60901502
Calton Line Slope Stabilization Projects (x3)
Close
400,000
359,915
40,085
359,915
40,085
60901503
Sunset Bicycle Lanes
Close
50,000
39,410
10,590
39,410
10,590
60901507
New Engineering Vehicle
Close
45,000
26,859
18,141
26,859
18,141
60901517
Bridge Street and Colbourne Traffic Signal Replacemer Close
26,179
26,178
1
26,178
1
62001305
Centennial Drive Rehabilitation
Close
1,250,069
1,250,069
0
1,250,069
0
62001401
Road 44 Rehabilitation (Hwy 3 to Rd 19)
Close
1,402,972
1,400,859
2,113
1,400,859
2,113
62001501
Road 45 Rehabilitation - Players Hill Drainage
Close
650,000
503,077
146,923
503,077
146,923
62001502
Road 45 Rehabilitation (Rd 28 to Rd 36)
Close
1,125,000
984,456
140,544
984,456
140,544
62001503
Road 20 Rehabilitaiton (Fingal to Shedden)
Close
675,000
648,124
26,876
648,124
26,876
62001504
Road 43 Rehabilitation (Vienna Line to John Wise -mini Close
500,000
434,704
65,296
434,704
65,296
62001505
Road 5 FDR/DST (Carrot Line to Thames River)
Close
335,000
329,256
5,744
329,256
5,744
62101501
Land Purchase
Close
10,000
1,197
8,803
1,197
8,803
62201501
Road 73 Resurfacing (Aylmer to Port Bruce) + Bike Lar Close
1,500,000
1,531,728
(31,728)
1,531,728
(31,728)
62201503
Road 37 Resurfacing (74 to east Belmont limits)
Close
90,000
65,883
24,117
65,883
24,117
62201504
Road 19 Resurfacing (Vienna to Straffordville)
Close
480,000
570,952
(90,952)
570,952
(90,952)
62501501
Road 22 Microsurfacing (Road 27 to 24)
Close
115,000
104,348
10,652
104,348
10,652
62501502
Road 36 Microsurfacing (Rd 24 to Sparta)
Close
105,000
88,102
16,898
88,102
16,898
62501503
Road 52 Microsurfacing (73 to Springfield)
Close
110,000
118,600
(8,600)
118,600
(8,600)
62501504
Road 103 Micro Surfacing (Lake to Road 3)
Close
70,000
61,002
8,998
61,002
8,998
62501505
Road 18 SST (Rd 14 to RR tracks) - no shoulder gravel
Close
85,000
66,338
18,662
66,338
18,662
62501506
Road 27 FiberMAT (Meeks Br. To T/L)
Close
80,000
69,198
10,802
69,198
10,802
62601401
Road Sign Replacements - West Elgin, Dunwich, South Close
332,522
275,749
56,773
275,749
56,773
62901401
Middlemiss Bridge Rehab (1/2 Middlesex County)
Close
112,272
12,272
100,000
12,272
100,000
62901503
Culvert Slip Linings
Close
300,000
238,747
61,253
238,747
61,253
62901504
Beecroft Culvert
Close
195,082
60,631
134,450
60,631
134,450
62901505
Willeys Bridge - 50000
Close
50,000
136,973
(86,973)
136,973
(86,973)
- -
60901409
Old Mill Line Extension/Vienna Bridge
Open
540,000
117,473
422,527
-
117,473 422,527
60901504
Intersection Control Beacon - 52 and 31
Open
40,000
8,700
31,300
8,700 31,300
60901505
Sunset Road and John Wise Line Traffic Signal Replac
Open
175,000
48,318
126,682
48,318 126,682
J:\Common\Finance\Budget Development\2015 Proposed Budget\Financial Services\ClosedProjectsClosed Report
352
26/02/201612:22 PM
COUNTY OF ELGIN
Closed Projects and Use of Surplus
As of December 31, 2015
Attachment VIII
Open/
Carry -Forward Projects
Project #
Description
Close
Cum Budget
60901506
Miller Road Engineering
Open
50,000
62001407
Dexter Line Relocation
Open
5,200,000
62001508
Centennial Ave Rehabilitation
Open
359,931
62201502
Road 23 Resurfacing (Sunset to Joseph) + Bike Lanes Open
310,000
62901402
Bradley Creek Culvert Replacement
- Engineering plus Open
675,000
62901501
Brooks Bridge Engineering
Open
50,000
(11,820)
Total Engineering Services
17,744,028
Library Services
763,792
4,436,208
58101406
Trillium Grant
Close
12,000
58101501
Book Purchases - Library
Close
298,908
58101503
Accessibility Readers
Close
15,500
58101402
Aylmer Furnishings
Open
200,000
58101403
Accessability Reno - Belmont
Open
45,000
58101504
Shedden inc. Accessability
Open
50,000
58101505
Library Capacity Fund
Open
30,382
10,634,081
7,109,946
Total Library Services
651,790
Administrative Building
6,316,808
11,316
26601203
Sanitary Sewer
Close
100,000
26601304
Building Automation System Upgrades
- Admin Close
30,000
26601307
Miscellaneous capital projects
Close
63,224
26601513
IT ADMIN Server Room Enhancements $60k Close
60,000
26601303
Washroom Renovations
Open
80,000
26601406
Museum Storage
Open
150,000
26601407
Building Improve/Space Needs (Museum, POA, ED & F Open
100,000
26601510
Roof repairs
Open
15,000
26601512
Exterior Building Capital Repairs
Open
495,000
26601514
Miscellaneous capital projects
Open
377,552
-
15,969
Total Administrative Building
1,470,776
Agriculture
314,739
11,669
29601402
Vehicle KCCA
Open
30,000
96,652
3,348
Total Agriculture
30,000
Ambulance
20,888
9,112
28001501
Laptops
Open
32,500
28001502
ERV
Open
77,000
28001503
Ambulance
Open
120,000
23,156
-
Total Ambulance
229,500
Elgin Manor - Dietary
-
-
41011550
Ice Maker - EM
Close
6,000
41011551
Steamer - EM
Close
25,000
31,783
68,217
Total Elgin Manor - Dietary
31,000
Terrace Lodge - Dietary
68,217
-
41021102
Replace Kitchen Flooring
Close
20,000
Attachment VIII
J:\Common\Finance\Budget Development\2015 Proposed Budget\Financial Services\ClosedProjectsClosedReport
353
26/02/201612:22 PM
Closed Projects
Carry -Forward Projects
Carry
Surplus on
Forward
Actual Capital
Remaining
Closed
Carryforward
Budget
Spend
Budget
Closed Costs
Projects
costs (WIP)
Reserve
61,820
(11,820)
61,820
(11,820)
763,792
4,436,208
763,792
4,436,208
-
359,931
-
359,931
-
310,000
-
310,000
66,045
608,955
66,045
608,955
16,976
33,024
-
-
16,976
33,024
10,634,081
7,109,946
9,550,958
793,139
1,083,123
6,316,808
11,316
684
11,316
684
-
-
294,018
4,890
294,018
4,890
9,405
6,095
9,405
6,095
-
-
200,000
-
-
-
200,000
16,370
28,630
16,370
28,630
-
50,000
-
50,000
15,969
14,413
-
-
15,969
14,413
347,077
304,713
314,739
11,669
32,338
293,044
96,652
3,348
96,652
3,348
-
-
9,112
20,888
9,112
20,888
58,547
4,677
58,547
4,677
36,844
23,156
36,844
23,156
-
-
8,227
71,773
-
-
8,227
71,773
824
149,176
824
149,176
31,783
68,217
31,783
68,217
-
15,000
-
15,000
495,000
495,000
-
377,552
-
-
-
377,552
241,990
1,228,786
201,155
52,069
40,835
1,176,717
-
30,000
-
-
-
30,000
30,000
30,000
32,500
32,500
77,000
77,000
120,000
120,000
229,500
-
229,500
6,000
6,000
-
25,000
25,000
-
31,000
-
31,000
1,221
18,779
1,221
18,779
J:\Common\Finance\Budget Development\2015 Proposed Budget\Financial Services\ClosedProjectsClosedReport
353
26/02/201612:22 PM
COUNTY OF ELGIN
Closed Projects and Use of Surplus
As of December 31, 2015
Attachment VIII
1
7,495
Open/
Carry -Forward Projects
Project #
Description
Close
Cum Budget
41021505
New Refrigerator
Close
4,000
Surplus on
Forward
Total Terrace Lodge - Dietary
24,000
Bobier Villa - Dietary
Carryforward Budget
Spend
41031550
Kitchen Equipment
Open
26,086
148
3,852 148
Total Bobier Villa - Dietary
26,086
Elgin Manor - Nursing & Personal Care
5 073 18 927
42011450
Tub Replacements
Close
31,899
42011550
Lifts
Close
57,000
-
Total Elgin Manor - Nursing & Personal Care
88,899
Terrace Lodge - Nursing & Personal Care
13,415
(274)
42021450
Tub Replacements
Close
70,000
42021550
Lifts
Close
50,000
42021551
Equipment (ADP Stroke)
Close
13,141
-
Total Terrace Lodge
- Nursing & Personal Care
133,141
Bobier Villa - Nursing & Personal Care
45,000
42031550
Lifts - EM
Open
45,000
9,000
Total Bobier Villa
- Nursing & Personal Care
45,000
Elgin Manor - Housekeeping
9,000
43011550
Floor Machine - EM
Close
9,000
Total
Elgin Manor - Housekeeping
9,000
Elgin Manor - Laundry
5,000
-
44011301
New Washer
Open
5,000
5,000
33,191
Total Elgin Manor - Laundry
5,000
Elgin Manor - Building & Property
-
45011452
TSSA - EM
Close
30,000
45011551
Building Automation - EM
Close
10,000
45011552
Pumps & Equipment (STP)
Close
10,000
45011553
Misc - EM
Close
10,000
45011555
Security/Resident Safety - EM
Close
10,000
45011556
Courtyard Automatic Door Openers
- EM Close
5,000
45011559
Boiler Replacement
Close
25,234
45011550
Landscaping - EM
Open
15,000
45011554
HVAC - EM
Open
20,000
45011557
Washroom Upgrades - EM
Open
10,000
45011558
IT EM Server Room Enhancements $200k Open
200,000
20,000
Total Elgin Manor - Building & Property
345,234
Terrace Lodge - Building & Property
20,000
366
45021452
Washroom Upgrades
Close
240,000
45021457
LTC Act Land Improvements - TL
Close
15,000
45021458
TSSA - TL
Close
60,000
45021550
Smoke Doors - TL
Close
51,000
45021551
Building Automation - TL
Close
15,000
Attachment VIII
1
18,591
1
7,495
Closed Projects
Carry -Forward Projects
18,591
7,495
18,591
7,495
-
Carry
18,591
7,495
Surplus on
Forward
Actual Capital
Remaining
Closed
Carryforward Budget
Spend
Budget
Closed Costs Projects
costs (WIP) Reserve
3,852
148
3,852 148
37,979
5 073
18 927
5 073 18 927
1
18,591
1
7,495
1
1
18,591
7,495
18,591
7,495
-
-
18,591
7,495
28,834
3,065
28,834
3,065
-
-
22,086
34,914
22,086
34,914
50,920
37,979
50,920
37,979
70,157
(157)
70,157
(157)
-
50,000
-
50,000
13,415
(274)
13,415
(274)
83,572
49,569
83,572
49,569
-
-
45,000
-
-
45,000
45,000
-
45,000
9,000
9,000
-
9,000
9,000
-
5,000
-
5,000
-
5,000
-
5,000
33,191
(3,191)
33,191
(3,191)
-
6,233
3,768
6,233
3,768
985
9,015
985
9,015
11,204
(1,204)
11,204
(1,204)
9,228
772
9,228
772
3,031
1,969
3,031
1,969
20,215
5,019
20,215
5,019
-
-
6,614
8,386
-
-
6,614
8,386
-
20,000
-
20,000
366
9,634
366
9,634
27,118
172,882
-
-
27,118
172,882
118,185
227,049
84,087
16,147
34,098
210,902
186,618
53,382
186,618
53,382
-
-
12,618
2,382
12,618
2,382
56,004
3,996
56,004
3,996
-
51,000
-
51,000
5,936
9,064
5,936
9,064
J:\Common\Finance\Budget Development\2015 Proposed Budget\Financial Services\ClosedProjectsClosedReport
354
26/02/201612:22 PM
COUNTY OF ELGIN
Closed Projects and Use of Surplus
As of December 31, 2015
Total Bobier Villa - Building & Property
Attachment VIII
Closed Projects I Carry -Forward Projects
29,444
Open/
Project #
Description
Close
45021208
New Building
Open
45021451
Capital Maintenance in -lieu of Reno
Open
45031654
Total Terrace Lodge - Building
& Property
Bobier Villa - Building & Property
Carryforward
45031455
Misc
Close
45031460
TSSA - BV
Close
45031550
Parking Lot Repair - BV
Close
45031552
Security/Resident Safety - EM
Close
45031356
Generator Replacement - BV
Open
45031457
Roof Repairs
Open
45031551
Building Automation - BV
Open
45031553
Over Bed Lights - BV
Open
45031554
Floor Replacement - Resident Rooms
Open
Total Bobier Villa - Building & Property
Attachment VIII
Closed Projects I Carry -Forward Projects
30,000
29,444
556
29,444
556
Carry
45011557
10,000
13,121
Surplus on
13,121
Forward
45031654
Actual Capital
Remaining
Closed
Carryforward
Budget
Cum Budget
Spend
Budget
Closed Costs Projects
costs (WIP)
Reserve
7,500,000
180,043
7,319,957
-
180,043
7,319,957
1,000,000
18,553
981,447
- -
18,553
981,447
8,881,000
459,771
8,421,229
261,176 119,824
198,596
8,301,404
30,000
29,444
556
29,444
556
250,000
45011557
10,000
13,121
(3,121)
13,121
(3,121)
45031654
Ceiling Insulation out of surplus
10,000
10,176
(176)
10,176
(176)
Lifts - E/M
34,914
5,000
6,775
(1,775)
6,775
(1,775)
-
-
400,000
290,340
109,660
-
14,000
290,340
109,660
10,000
-
10,000
30,000
57801601
-
10,000
30,000
16,830
13,170
16,830
13,170
25,000
6,935
18,065
6,935
18,065
22,944
13,661
9,283
-
13,661
9,283
542,944
387,281
155,663
59,516
(4,516)
327,765
160,179
Total Elgin County 30,538,698 12,525,806 18,012,891 10,774,899 1,212,403 1,750,907 16,800,488
Total Surplus Utilization Request 1,212,403
J:\Common\Finance\Budget Development\2015 Proposed Budget\Financial Services\ClosedProjectsClosed Report 26/02/201612:22 PM
355
Proposed Allocation to 2016 Capital Budget
45011655
Nurse Call out of surplus
250,000
45011557
Washroom Upgrades - EM
45,000
45021650
Generator Exhaust Insulation
7,000
45031654
Ceiling Insulation out of surplus
60,000
42021650
Lifts - T/L
50,000
42011650
Lifts - E/M
34,914
42031550
Lifts - BN
45,000
28001602
Stretcher Replacement
30,000
28001604
Ambulance Building R&M (over 10 years)
205,000
26851609
Tourism Facilities
14,000
27901604
In Magic Software Customization - Museum
10,000
45011651
Humidifier EM
30,000
57801601
Hardware Replacement - IT - USD Impact (over 10 years)
100,000
Future Capital Needs
331,489
Total Surplus Utilization Request 1,212,403
J:\Common\Finance\Budget Development\2015 Proposed Budget\Financial Services\ClosedProjectsClosed Report 26/02/201612:22 PM
355
COUNTY OF ELGIN
By -Law No. 16-06
"BEING A BY-LAW TO APPOINT A DEPUTY CLERK (ALTERNATE) AND
DEPUTY TREASURER (ALTERNATE) FOR THE COUNTY OF ELGIN
AND TO AMEND BY-LAWS 09-09 AND 09-10"
WHEREAS pursuant to Section 228 (2) of the Municipal Act, 2001, S.O. 2001, c.25,
as amended, a municipality may appoint a Deputy Clerk or Deputy Clerks who has/have
all the powers and duties of the Clerk under this and any other Act; and,
WHEREAS pursuant to Section 286 (2) of the Municipal Act, 2001, S.O. 2001, c.25,
as amended, a municipality may appoint a Deputy Treasurer or Deputy Treasurers who
has/have all the powers and duties of the Treasurer under this and any other Act; and,
WHEREAS Council did pass By -Law 09-09 appointing Jim Stephen Bundschuh as
Deputy Clerk, and By -Law 09-10 appointing Mark G. McDonald as Deputy Treasurer; and,
WHEREAS further appointments are required regarding alternate Deputy Clerks
and Deputy Treasurers.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
1. THAT Stephen H. Gibson, County Solicitor; be and is hereby further appointed as
Deputy Clerk (alternate) of the Corporation of the County of Elgin.
2. THAT Jennifer L. Ford be and is hereby further appointed as Deputy Treasurer
(alternate) of the Corporation of the County of Elgin.
3. THAT this By -Law becomes effective on March 8, 2016.
4. THAT By -Law Nos. 09-09 and 09-10 be and the same are hereby amended.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 8T" DAY OF
MARCH 2016.
Mark G. McDonald, Bernie Wiehle,
Chief Administrative Officer. Warden.
356
NZEMOLM
WTV-162UNMU, 911r� I'll,
WHEREAS Section 289 of the Municipal Act, 2001, S.O. 2001, c.25, provides that
the, COL=0 of each upper -tier municipality shall in each year prepare and adopt estimates
of all sums required during the year for the purposes of the upper -tier municipality; and
WHEREAS Section 308(5) of the Municipal Act, 2001, S.C. 2001, c.25, provides
that the Council of an upper -tier municipality shall in each year establish the tax ratios for
that year for the upper -tier municipality and its lower -tier municipalities„ and
WHEREAS Section 308(7) of the Municipal Act, 2001, S.C. 2001, c.25, provides
that the Council of each upper -tier municipality establish for each property class,, a single
tax ratio for the upper -tier municipality and its lower -tier municipalities; and,
WHEREAS Section 308(15-18) of the Municipal Act, 2001, &0. 2001, c.25,
provides that the Council of each upper -tier municipality may opt to have certain optional
property classes apply within the County.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
1. THAT the 2016 tax ratios for the County of Elgin set out on Schedlu!le "A", attached
hereto and forming part of this by-law, be, approved and adopted by Council.
2. THAT the 2016 budget of the County of Elgin set out on Schedule "B", attached
hereto and forming part of this by-law, which incorporates estimates for revenue and for
expenditures be approved and adopted by Council.
1 THAT the 2016 tax rates for the assessment in each property class set out in
Schedule "'C", attached hereto and forming part of this by-law, be approved and adopted
by Council.
4. THAT the large, industrial class be chosen as an optional property class,.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 8TH DAY OF
MARCH 2016.
Mark G. McDonald, Bernie Wiehle,
Chief Administrative Officer. Warden.,
357
Attachment II
COUNTY OF ELGIN
By -Lawn 16-07
SCHEDULE A
Ratio$
PROPERTY CLASS
2016
2015
RESIDENTIAL/FARM
1.0000
1.0000
MULTI -RESIDENTIAL.
2.3458
2.3458
FARMLAND AWAITING DEVELOPMENT - RESIDENTIAL
0.5000
0.5000
COMMERCIAL OCCUPIED
1.6376
1.6376
COMMERCIAL VACANT LAND
1.1463
1.1463
INDUSTRIAL OCCUPIED
2.2251
2.2251
INDUSTRIAL VACANT LAND
1.4463
1.4463
LARGE INDUSTRIAL OCCUPIED
2.8318
2.8318
LARGE INDUSTRIAL VACANT
1.8407
1.8407
PIPELINES
1.1446
1.1446
FARM
0.2500
0.2500
MANAGED FORESTS
0.2500
0.2500
358
Attachment 11
Schedule B:
Column I
Column 2
Column 3
Column 4
Column 6
Column �6
Coumn 7
Column 8
Column a
current
2016 Operathrig Budget
Prior
operating
Current
Operating Budget
Operating
Budget
Revenue
Expense
Net Budget
FORECASTI
By -Law 16.07
Revenue
Expense
Not 13uiJget
10v4of Under
Percent
(RewnueVExpense
ACTUAL
(Rewn.a)t
Prior Year
Impact on
Expense
Levy
CORPORATE ACT[VMES
1) Taxes
(31,0107,783)
795,777
(30,212,006)
(30,657,939)
31,131,716
470,792
(30,660,924)
448,918
A
2) Interest Charges & income
420,074
1520,074)
(100,000)
(66,001)
100,000
(100,00,01)
0
00115,
3) Social Services - St. Thomas
2,692o400
2,592,400
2,767,320,
2,770,845
2,,770,845
(178,445}
16%
4) Hea4h Unit
(398,282)
1,344,685
946,303
930,223
962,041
962,041
(15,738)
0.1%
5) Grants
323,556
323.3x6
MlsM
-
321.511
a21,611
1,745
00%,
6) Rental Income
(239,772)
162,502
(77,270)
I103,5600
244,3113
137,542
{106,84'1)
29,571
.0.1%
7) Property Assessment
(a3,b50)
809,859
726,009
726,009
726,008
725,008
0
0.0%,
8) OntariD Municipal Partnership Fund
437,854"7
(1,166,444)
(1,204,300)
11,204,300)
1,020,70a
-
(1,023,700)
(lao'Goo)
0.6%
9) Project Costs
(1,044,00;2)
923,379
1120,703)
(839,592)
-
992,236
992,235
(1,112,939)
3.8%
10) Corporate
±:]12 ��IW)�101
11
�1�6(111 I )�(.l
I 1� I ln1
32,409,70)
6,3s I'm
(25,118,T249
(I.097,487)
34%
iii-RE--i-t-,
11)4" ardein and Councl
('3,036)
373,542
370,506
519,046
3,036
378,557
375,521
(5,015)
0.0%
12Adminisirafive Services
434,1'8'4)
457,582
423,29$
406,364
95,201
672,674
577,473
(154,076)
0.5%
13) Financial Services
-574,224
574,224
574,523
600,72:2
600,722
(26,,499)
0.1%
14) 1 -Human Resources
(35,000)
570,944
493,416
35,000
623,671
688,871
(17,9271
0.1%
15) Adrnini8lrafyt_!2alldtn.
(382,257)
$64401
402,148
40%574
371.796
094,na6
518.250
05.110
0.1%
16) Corporate Expenditures
(I,OQQ)
6401684
639,564
590,654
1,000
668,610
66.7,610,
172,074
-MI/I
17) Eng'r & Land Div,
(4,105,954)
13,117,659
9,011,705
9,762,441
4,94E,996
12,024,962
7,905,966
1,105,740
.3.7%
1B) He mes
(17,666,4221
22,529,428
4,963eM
4,755,342
17,888,359
22,928,6&'3
5,040,524
(77,317)
0.3%
19) Museurn &Archives
(50,713}
462,080
441;367
375,938
230,713
666,662
455,949
(24,582)
0.1%
20) Libra. iy Services
l256,$291
2,727,426
2.,471:097
2.461.417
231,827
2,720,,022
2,483,195
(17,008)
n.1%
21) Information Techilotegy
(32,500)
905,338
872,838
791,615
42,870
956,494
9131824
(40,786)
01.1%
22) Provincial Offences
(1,535,143)
1,457,305
(67,8313)
167,800)
1,636,208
1 462„1111
(72,,777)
4,939
0.01%
23) Collections
(465,,3,71)
448,669
(16,702)
(16,378)�
474,560
457,511
(17,168)
465
01.0%
24) ArnbU & Emergency Mass.
4e,904,457)
9,562,887
2,758.450
2,712,64D
e943,627
9,655219
2,739,592
18,936
-0.1%
25) Econ,0ev'l, Tourism & Plan.
(169,702)
1,282,943
1,114,241
981,229
141,068
1,237,254
1,146,216
(31,975)
0,1%
26) Departmental
(31,641,067)
65,814,167
211,779,044
24,579,425
32,913,465
66,821,842
23908,,377
070,667
-3.0%
1
27) Elgin county
(64,032,617)
61,875,283
(2,347,167)
(3,532,675)
1 65,413,264
63,2012,917
(2,210,347)
0136,820)
Levy Increase 1',,276,826 (1,276,826) 4.3%
Net income 66,690,090 e3,202,917 (3,487,173) 1,140,006
Memo: Levy 29A94,048 311,770,874
MOV2.016 11:57 AM
359
Attacl mmit VL
COUNTY OF ELGIN
By -Law 16-07
SCHEDULE C
M
Prior
Current
PROPERTY CLASS
2a�:15
2016
% Change
TAX. RATES
TAX RATES
TAX RATES
RESIDENTIAL
0.599010%
0,599720%
0.12%
MULTI -RESIDENTIAL
1,405160%
1.406820%a
0.12%
FARMLAND AWAITING DEVELOPMENT - RESODENTIAL
0.299510%a
0.299860%
0.12%
COMMERCIAL OCCUPIED
0.980940%
0.982100✓0
0.12%
COMMERCIAL VACANT LAND
0.686650%
0,687460%n
0.12%
INDUSTRIAL OCCUPIED
1.332860%
11.33444010
0.12%
INDUSTRIAL. VACANT LAND
0.866350%
0.867380%ur
0.12%
LARGE INDUSTRIAL OCCUPIED
1.696280%
1.698290%
0.1i2%
LARGE INDUSTRIAL VACANT
1.102600%
1.103900%
0.12%
PIPELINES
0.685630%n
0.686440%
0,12%
FARM
0.149750%
0.149930%
0,12%
MANAGED FORESTS
0.149750%
0.149930%
0.12%n
Definition: "'Tax rate" means the tax rate to be levied agaanst
property
expressed as a percentage„ to six decimal places, of the assessment
of the property..
M
CLOSED MEETING AGENDA
March 8, 2016
Staff Reports:
1) Director of Engineering Services — Municipal Act, Section 239.2 (a) the security
of the property of the municipality or local board — ARC Financial Planning
Group Ltd. — Lease Extension
2) Director of Engineering Services — Municipal Act, Section 239.2 (a) the security
of the property of the municipality or local board — 1342961 Ontario Inc.
(Hennessy & Hogan LLP) — Lease Extension
3) Director of Engineering Services — Municipal Act, Section 239.2 (a) the security
of the property of the municipality or local board — Mervin Riddell — Lease
Extension
4) Director of Engineering Services — Municipal Act, Section 239.2 (c) a proposed
or pending acquisition or disposition of land by the municipality or local board —
Edison Drive Bridge Replacement EA — Creek Road Temporary Access Lane
361