09 - July 26, 2016 County Council Minutes%4--`fOUNTY COUNCIL MINUTES
Tuesday, July 26, 2016
The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all
members present except Councillor Marr (Vacation).
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Tara McCaulley, Manager of the Elgin/St. Thomas Small Business Enterprise Centre presentes
Council with an update on the organization's activities for the past year including the Summer
Company and Starter Company programs and the Bridges to Better Business workshop.
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FHAT the PowerPoint presentation titled "Elgin/St. Thomas Small Business Enterprise Centre"'
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from the Manager of the Elgin/St. Thomas Small Business Enterprise Centre be received and
filed.
- Carried.
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White Jr.
Ken White Jr. provided comments on the Proposed Amending By -Law 16-17 regarding tree
removal on slopes. He discussed the importance of leaving under -sized trees for the future.
He also recommended reviewing the effectiveness of the use of the "Basal Area" method in
addition to recommending that the Tree Commissioner have greater power to enforce the by -
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THAT the comments from Ken White Jr. on Proposed Amending By -Law 16-17 (Tree removal
on slopes) being a By -Law to Amend By -Law 05-03 (Woodlands Conservation By -Law) be
received and filed.
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Cronk, LENSLA
Kyle Cronk, President of the Lake Erie North Shore Landowners Association provided
comments on the Proposed Amending By -Law 16-17 regarding tree removal on slopes. He
discussed LENSLA's concerns regarding the new set of proposed rules regulating cutting
trees on slopes.
County Council 2
Moved by Councillor Currie
Seconded by Councillor Ens
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THAT the comments from the Lake Erie North Shore Landowners Association on Propose
Amending By -Law 16-17 (Tree removal on slopes) being a By -Law to Amend By -Law 05-019
(Woodlands Conservation By -Law) be received and filed. I
Moved by Councillor Mennill
Seconded by Councillor Wolfe
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Tree Removal on Slopes — Tree CommissionerMeed Inspector
The Tree Comm issioner/Weed Inspector presented the report regarding the proposed
amendments to the Woodlands Conservation By -Law regarding the removal of trees on slopes
within specified areas of the Municipality of Central Elgin. Included with this report were
comments from public information sessions and other written responses received regarding tht
matter. These comments have generated many questions, comments and recommendations
that are worthy of further study, investigation, and response.
THAT Elgin County Council receive the report titled "Public Input on Proposed Revisions to
Woodlands Conservation By -Law Regarding Tree Removal on Slopes" from the Tree
Commissioner, dated July 18, 2016 including comments from the respondents for information
purposes and refer this matter back to Central Elgin Council, the originators of the amendment,
requesting feedback and direction before proceeding further.
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The Warden, on behalf of the Terrace Lodge Redevelopment Building Committee presented
the report recommending that Council declare the current Terrace Lodge surplus to its needs
in light of the approval of funding from the Ministry of Health and Long -Term Care to redevelop
the facility. Once the building is declared surplus, the County can issue an Expression of
Interest to find a compatible use for the facility.
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THAT an Expression of Interest for a partnership or lease arrangement to repurpose Terrace
Lodge be advertised by December 1, 2016 and,
THAT the Building Committee reports the result of these actions back to Council in a timely
fashion.
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County Council 3 July 26, 2016
Councillors Jones and Ens presented the report informing Council of the date and location of
the annual Warden's Dinner and approving a preliminary program for the event.
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THAT the report titled "Annual Warden's Dinner" from Councillors Jones and Ens, dated July 7,
2016 be received and filed.
Councillor McWilliam, Chair, Health Recruitment Partnership Committee presented the report
providing Council with an update on the results of the Health Recruitment Partnership's
recruitment efforts for the new Elmdale Medical Centre. Six new physicians will be accepting
patients at the Elmdale Medical Centre in the near future.
THAT the report titled "Health Recruitment - Physicians for Elmdale Medical Centre" from
Councillor McWilliam, dated July 21, 2016 be received and filed.
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The coordinator presented the report summarizing new services available at Elgin County
Library branches. Some of these new services include program kits for in -branch use; a ne IA
online calendar where patrons can register for library programs; licensing to show box-offic
quality films in seven of the ten library branches; and, the newly launched MyLibrary! App. I
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I HAT the report titled "Elgin County Library - New Services" from the Library Coordinator date,,t
July 14, 2016 be received and filed.
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The director presented the report recommending that Council renew the leases of seven of the
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ten Elgin County Library branches.
Moved by Councillor Ens
Seconded by Councillor Jonel
THAT a written request be issued by the Elgin County Library to Municipalities and the Port
Stanley Festival Theatre to extend library facility leases for a term of January 1 st, 2017 to
December 31st, 2022 at the following locations: Straffordville, Port Burwell, Springfield, Port
Stanley, Dutton, Rodney and West Lorne.
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County Council 4 July 26, 2016
Councillor Jones announced that the tender issued by the Township of Southwold for the
Shedden Library will close on August 8, 2016.
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The director presented the report recommending that Council adopt a video surveillance policy
to govern the use of such equipment at the County Administration Building and long-term care
homes as per the Privacy Commissioner's requirements.
Moved by Councillor Currie
Seconded by Councillor Menni
THAT the "Video Surveillance Policy" as attached to the report titled "Video Surveillance Policl
Adoption" dated July 11, 2016 be hereby approved for usage in all facilities that are owned or
leased by the County of Elgin.
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The director presented the report recommending that Council approve a contract with
SmartMeds Pharmacy Inc. for the provision of Pharmacy Services at Elgin County Homes
between October 1, 2016 and September 30, 2021.
THAT SmartMeds Pharmacy Inc. be selected for the provision of Pharmacy Services at Iii obi
Villa, Elgin Manor and Terrace Lodge commencing October 1, 2016 through to September 30
2021; and, I
THAT the County at its discretion extend the contract for an additional two (2) years, upon
mutual agreement between both parties; and,
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and Seniors Services
The director presented the report requesting that privileges be granted to physicians in order
to perform specialized consultation and treatment to residents in the three Elgin County Homes.
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THAT Council approve and sign the agreement titled "Consultation/Treatment - Physician
Agreement - Special Privilege" from the Director of Homes and Seniors Services dated July 18,
2016.
- Carried.
Revised- 2016 — Director of Homes and Seniors Services
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dir101 ector presented the report recommending that Council approve revisions to th'-,
Emergency Planning and Preparedness Policy Manual.
Moved by Councillor Mennill
Seconded by Councillor Currie
THAT Council approve the County of Elgin Homes and Seniors Services Administration
Emergency Planning and Preparedness Policy Manual review and revisions for 2016.
County Council 5 July 26, 2016
Director of Homes and Seniors Services
The director presented the report recommending that Council approve revisions to the Aursing
(Section A - M) Policy Manual.
Moved by Councillor Ens
Seconded by Councillor Jonel
THAT Council approve the County of Elgin Homes and Seniors Services Nursing (Section A -
M) Policy Manual review and revisions for 2016.
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The deputy director presented the report informing Council that Gary D. Robinson Contracting
Ltd. had been awarded the tender for the Phillmore Bridge Rehabilitation project as per Council's
approval at the June 14, 2016 Council meeting.
THAT Council confirm the selection of Gary D. Robinson Contracting Ltd. for the Phillmor
Bridge Rehabilitation Tender, Contract No. 6290-16-01; and, i
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The director presented the report seeking Council's approval to award the tender for the Edison
Drive Bridge Replacement in order to expedite the project.
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The director presented the report seeking Council's approval of a policy outlining protocol in the
event of a natural gas leak at an Elgin County owned or leased facility.
THAT the Natural Gas Leak Policy be approved and adopted to identify the procedures to b4
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lollowed by all County of Elgin employees in the event of a natural gas leak at the County
owned and leased facilities.
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County Council 6 July 26, 2016
Intersection of Dalewood Road and Ron McNeil Line — Director of Engineering Services
(Addendum Item)
The director presented the report responding to concerns from Ms. Ferguson regarding
collisions at the intersection • Dalewood Road and • McNeil Line. The -•• contained
several actions that have been undertaken by the County to ensure the safety of motorists at
this location.
Moved • Councillor Ens
Seconded • Councillor Jonel
THAT the report titled "Intersection of Dalewood Road and Ron McNeil Line" from the Director
of Engineering Services, dated July 22, 2016 be received and filed; and;
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Central Elyjn�-j'
The manager presented the report informing Council that final approval was given for Plan of
Subdivision, Robin Ridge Estates Ltd. (Phase 3).
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THAT the report titled "Final Approval for a Plan of Subdivision, Robin Ridge Estates Ltd.
(Phase 3)" in the Municipality of Central Elgin from the Manager of Planning, dated June 16,
2016 be received and filed.
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Bayham - File No. 34T-BA1501 — Manager of Planning
The manager presented the report informing Council that final approval was given for Plan of
Subdivision, Country View Estates (Phase 2).
THAT the report titled "Final Approval for a Plan of Subdivision, Country View Estates (Phase
2)" in the Municipality of Bayharn from the Manager of Planning, dated June 16, 2016 be
received and filed.
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The manager presented the report updating Council on recent planning activities that sta-N has
been involved in as part of the County 3 s approval authority function over the past year.
Moved by Councillor Currie I
Seconded by Councillor JoneE
THAT the report titled "Planning Activities Report" from the Manager of Planning, dated July 19,
2016 ,•- received and -•
County Council 7 July 26, 2016
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1. Mayor Fred Eisenberger, City of Hamilton, seeking support for their resolution requestin
the Provincial Government to provide additional funding for programs and resources for
individuals of all ages with Autism and their families. I
2. Resolutions seeking support for the Elgin St. Thomas Public Health Unit to reconsider th'i
decision to eliminate rural well water sample drop-off locations and that the Ministry of
Health and Long Term Care re-evaluate its funding formulas from:
a) Brenda Gibbons, Clerk's Assistant, Municipality of Bayham
b) Ken Loveland, CAO/Clerk, Township of Southwold
Response from Dr. Joyce Lock, Medical Officer of Health, Elgin St. Thomas Public Aealtr
re: concerns to withdraw funding for courier services for private well water samples. I
3. Carolyn Langley, Clerk, West Lincoln Township, seeking support for their resolution
requesting the Provincial Government obtain mandatory municipal consent for future
renewable Energy Projects.
4. Jillene Bellchamber-Glazier, Clerk, Perth County, seeking support for their resolution fo
the Ontario Government to commit to consultations with rural Ontario municipalities,
residents, and businesses regarding the design and implementation of the government'
Climate Change Action Plan. I
5. Jim Harrison, Mayor, City of Quinte West, seeking support for their resolution for changes
to be implemented to ensure campgrounds are recognized as small businesses and pay
the same taxes as other small businesses.
6. James Collard, Secretary -Treasurer, Community Schools Alliance inviting nominations to
the Executive Committee of the Community Schools Alliance with a deadline of July 29th,
2016 to complete Nomination Form. (Addendum Item)
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THAT Elgin County Council support the resolution from the Township of Southwold requesting
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that Elgin St. Thomas Public Health reconsider the decision to eliminate rural well water sample
drop-off locations in Elgin County.
Moved by Councillor M*TTT'illiam
Seconded by Councillor Mennill
THAT the Corporation of the County of Elgin support the resolution from the Township of West
Lincoln asking the Province of Ontario to make the "Municipal Support Resolution" a mandatory
County Council 8 July 26, 2016
requirement in the IESO process, and that the rules be amended to require that the resolution
be considered at an open council meeting where full details about the project have been mad
available in advance. - Carried. I
The following recommendation was adopted in regard to Correspondence Item #4:
Moved by Councillor Jones -
Seconded by Councillor Mennil
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THAT Correspondence Item #5 be received and filed.
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a) Review of Canada Post
b) 2015 AMO Annual Report Available Online
c) Ontario Asset Management Regulation Consultations - Considerations for Members
Taking Part
3. Hon. Dr. Eric Hoskins, Minister, Ministry of Health and Long -Term Care advising that
the application to redevelop Terrace Lodge has been approved, subject to all applicable
requirements.
Allison Kampman, Regional Development Coordinator, Habitat for Municipality - Heartlan
Ontario announcing plan to build in St. Thomas in 2017. A community meeting will be hel
on Wednesday, August 3, 2016 at 6:00 p.m. at the St. Thomas Library (Carnegie Room).iel
5. Hon. Eleanor McMahon, Minister, Ministry of Tourism, Culture and Sport announcing
three application -based Ontario 150 grant programs (the Community Capital Program, the
Partnership Program and the Community Celebration Program).
6. Notice of Public Meeting for the Town of Aylmer, the Township of Malahide and the
County of Elgin on September 8, 2016 at 7:00 p.m. re: Proposed annexation between the
Township of Malahide and the Town of Aylmer and resolution from Nancie J. Irving, CMO,
Town of Aylmer supporting Elgin Innovation Centre Restructuring Proposal.
7. Petrusia Hontar, Project Coordinator, St. Thomas -Elgin Local Immigration Partnership
announcing information re: Newcomer Champion Awards (the Excellence in Diversity anit"
Inclusion Awards and the Newcomer Community Leader Award).
County Council 9 July 26, 2016
8. Cathy Crane, Vice Chair, on behalf of St. Thomas Elgin General Hospital Board of Governors
with response to recent media coverage on the Hospital's Board of Governor's actions related
to the recruitment of a new CEO for St. Thomas Elgin General Hospital and how the Board of
Governors conducts its' business.
9. Notice of Public Information Centre No. 2, Dalewood Drive Bridge, Municipal Class
Environmental Assessment, Wednesday, July 27, 2016 4:30 p.m. - 6:30 p.m., Monsignor
Morrison Catholic School. (Addendum Item)
Moved by Councillor Jones
Seconded by Councillor Currie
Councillor McWilliam announced that the SWIFT Project has been approved to receive $180M
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from the Federal/Provincial governments through the Small Communities Fund.
Councillor Mennill announced that the Minister of Health would be formally announcing the
Ministry of Health and Long -Term Care's approval for a redeveloped Terrace Lodge on July 27,
2016.
Notice of Motion — Nol
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THAT we do now proceed into closed meeting session in accordance with the Municipal Act to
discuss matters under Municipal Act Section 239.2;
(a) the security of the property of the municipality or local board — Turris Communications Ltd.
Lease Extension;
(b) personal matters about an identifiable individual including municipal or local board employees
— Behavioural Care Needs and Safety and Security of Residents;
(c) two items: a proposed or pending acquisition or disposition of land by the municipality or loc
board — Dexter Line Land Acquisitions Status Update #8; and Perspective Agri Business
Development. I
Moved by Councillor Currie
Seconded by Councillor Ens
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Moved by Councillor Curriel
Seconded by Councillor EnM
THAT the Warden and Chief Administrative Officer be authorized and directed to sign a lease I
agreement with Turris Communications Ltd. (formerly Oxford Communications Ltd.) for the uUr,.Z..
of the tower at Whites Station Garage; and, I
THAT the lease commence on July 1, 2016 at a lease rate of $1,650.00 per year plus the HST
for five years, and will end on June 30, 2021.
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July 26, 2016
THAT the Chief Administrative Officer and the County Solicitor, in consultation with the County
Warden, be authorized and directed to complete negotiations regarding the final disposition of
acquired lands along Dexter Line pursuant to Section 26 of the Expropriations Act upon terms
acceptable to these officers; and,
THAT staff report back to Council with the results; an(I
THAT the confidential status report titled "Dexter Line Land Acquisitions - Status Update #8"
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Irom the Chief Administrative Officer and the County Solicitor, dated July 5, 2016 be received
and filed.
Moved by Councillor Jones I
Seconded by Councillor Curril,&
THAT the confidential verbal update on a potential investment and land purchase opportunity
in the County of Elgin from the General manager of Economic Development and Tourism be
received for information purposes; and,
THAT staff and officials be authorized and directed to sign any and all necessary "Non-
disclosure Agreement(s)" subject to the approval of the County Solicitor in order to continue
to pursue this investment opportunity; and,
THAT funding for this matter be authorized, if required, based on the upset amount in the
scenario presented by the Director of Financial Services, dated July 26, 2016; and,
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Moved by Councillor Wolfe
Seconded by Councillor Jonel
THAT the confidential verbal report titled "Behavioural Care Needs and Safety and Security
of Residents" from the Director of Homes and Seniors Services be received and filed and the
recommendations be supported.
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Warden Bernie Wiehle
The Warden presented the report informing Council that three students had been selected to
receive the 2016 International Plowing Match Legacy Scholarship. The three successful
recipients in 2016 were Amy Reymer from Malahide, Jodie Aldred from West Elgin, and Aaron
Beunen from St. Thomas.
Moved by Councillor Mennill
Seconded by Councillor Jonel
THAT the Warden, County Council and 2010 1 PM Executive Committee hereby acknowledge
and congratulate Mr. Aaron Beunen of the City of St. Thomas ($2,500), Ms. Jodie Aldred of the
Municipality of West Elgin ($1,250) and Ms. Amy Reymer of the Township of Malahide ($1,250)
as the 2016 winners of the International Plowing Match Legacy Agricultural Scholarship; and,
THAT the annual deadline for future scholarship applications be adjusted from May 15th to June
St.
- Carried.
County Council 11 July 26, 2016
Moved by Councillor Currie
Seconded by Councillor McWilliam
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THAT By -Law No. 16-19 "To Amend the Schedule to By -Law No. EG 1 (16-11) Being a By -Law
for the Regulation of Traffic" be read a first, second and third time and finally passed.
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Moved by Councillor Wolfe
Seconded by Councillor Menni
THAT By -Law No. 16-21 "Being a By -Law to Confirm Proceedings of the Municipal Council of
the Corporation of the County of Elgin at the July 26, 2016 Meeting" be read a first, second and
third time and finally passed.
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THAT we do now adjourn at 12:06 p.m. and meet again on September 13, 2016 at the
County Administration Building Council Chambers at 9:00 a.m.
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