September 22, 2016 MUNICIPALITY OF WEST ELGIN
AGENDA
COUNCIL MEETING
SEPTEMBER 22, 2016
COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING
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DISCLOSURE OF PECUNIARY INTEREST
ADOPTION OF AGENDA
MINUTES (Al - A16)
`September 8, 2016 Council
*September 8, 2016 Court of Revision - Graham Street Drain Extension
BUSINESS ARISING FROM MINUTES
MPoWER - Lure Brochure and Home for Christmas Event Discussion and
direction.
DELEGATIONS (131)
10:00 a.m. Public Meeting - 173 Main St. West Lorne - Bhati Veterinary
Professional Corporation
10:15 a.m. Public Meeting -13665 Henry Road - Hollanada Farms
10:30 a.m. Public Meeting - 9037 Graham Road - Hollanada Farms
10:45 a.m. Public Meeting - 22987 McDougall Line -Hollanada Farms
11:30 a.m. Healthy Communities Partnership - Get Active Strategy (B1)
REPORTS (Cl- C10)
1. ROADS
2. RECREATIONIEMERGENCY MANAGEMENT
3. WATER DISTRIBUTION SYSTEM
4. WASTEWATER
5. BUILDING
6. BY-LAW ENFORCEMENT
s
September 22, 2016 ............. Page 2
7. DRAINS
a) Drainage Apportionment due to Severance Land Application - Lindenman
Drain
b) Drainage Apportionment due to Severance Land Application -Wismer
Drain # 2 and East Branch
c) Drainage Apportionment due to Severance Land Application - Somerville
Drain
8. ADMINISTRATION
a) Report - Changes in the Accounting Department
b) *Report - Phragmites
c) Livestock Kill - D. Aldred
9. PLANNING
a) *Report - Zoning By-law Amendment Application for Bhatia Veterinary
Professional Corporation
b) *Report - Zoning By-law Amendment Application for Hollanada Farms
Limited
c) *Report - Zoning By-law Amendment Application for Hollanada Farms
Limited
d) *Report - Zoning By-law Amendment Application for Hollanada Farms
Limited
10. ACCOUNTS
CORRESPONDENCE (131 - D22)
COUNCIL CONSIDERATION - ACTION RECOMMENDED:
1.* Ontario Good Roads Association - OGRA Conference February 26 -
March 1, 2017;
2.* Ontario Provincial Police - Municipal Policing Bureau - OPP Billing Notice
Economic Development Newsletter -August 2016;
3.* Ministry of Energy - The Honourable Glenn Thibeault - Update on the
Amendments to the Energy Consumer Protection Act;
4.* AMO - What's Next Ontario? - Webinars being hosted from'September 26,
to October 12, 2016;
i
September 22, 2016 ............ Page 3
5.* Petition to Council to reduce traffi c speed on Munroe in W e
st Lorne,
6.* Request for Support - Municipality of Dutton Dunwich - Compensation for
hosting Wind Turbines;
7.* AMO - Intake of Phase 1 Clean Water and Wastewater Fund (CWWF);
8.* Community Schools Alliance - Annual Report of the Chair;
9.* Lower Thames Valley Conservation Authority -A Living History: The
Heritage Trees of Chatham-Kent;
10.* Lower Thames Valley Conservation Foundation - Fall Memorial Forest
Dedication Services to be Held in September;
11.* LTVCA - Cultivating Clean Water - Ontario Farming Practices to keep
municipal drinking water.sources safe;
12.* LTVCA - Tastes of Fall at Ska-Nah-Doht - Sunday October 2, 2016;
13.* LTVCA - International Joint Commission launches Public Consultations on
progress by the governments to restore and protect Great Lakes -
Stakeholder consultations;
14.* Elgin County - Council Highlights - September 13, 2016;
15.* West Elgin Community Health Centre - Invitation to Fall Family Fun Night;
on Wednesday, October 26, 2016 from 5:00 p.m. - 7:30 p.m. at the West
Elgin Community Centre in Rodney;
16.* AMO - Speech from the Throne Emphasizes Action on Electricity Costs -
September 12, 2016;
17.* AMO - ENERGY NOW and into the FUTURE - Symposium for Municipal
Leaders on November 3 and 4, 2016;
18.* Calvary United Church - Request to Waive Fees at the West Elgin
Recreational Centre in Rodney on November 19, 2016 from 1:00 p.m. -
5:00 p.m. for Quarter Auction;
19.* AMO - Annual General Meeting/Conference - August 13 - 16, 2017 in
Ottawa (Registration October 3, 2016);
20.* LTVCA - Outdoor Education Programs at Longwoods Road Conservation
Area;
RECOMMENDED TO ACCEPT & FILE:
21. AMO
• Watch File - September 8, 2016;
• Watch File - September 15, 2016;
22. Bill 171 - Highway Traffic Amendment Act (Waste Collection and Snow
Plows) 2016 - Municipality of Hastings Highlands.
BY-LAWS:
By-law No. 2016-60 Rezoning - Bhatia Veterinary Professional
Corporation - 173 Main St. West Lorne
By-law No. 2016-61 Rezoning - Hollanada Farms - 13665 Henry Rd
By-law No. 2016-62 Rezoning - Hollanada Farms - 9037 Graham Rd
September 22, 2016 ............. Page 4
By-law No. 2016-63 Rezoning - Hollanada Farms - 22987 McDougall Line
MINUTES (E1)
*,tune 30, 2016 Cactus, Cattle and Cowboys
NOTICE OF MOTION
OTHER BUSINESS (G1 - G2)
1 Council Announcements
2. Closed Session
• A proposed or pending acquisition or disposal of land (M.A.
x.239 (2)(c));
• Labour relations or employee negotiations (M.A. s.239 (2)(d)).
CONFIRMING BY-LAW
ADJOURNMENT
NEXT MEETINGS:
October 13, 2016 Council
October 25, 2016 Tri-County Water Board
October 27, 2016 Council
Information will be gathered in accordance with the Municipal Freedom of
Information and Protection of Privacy Act(MFIPPA). All comments and
communications received will become part of the public record unless you
expressly request the Municipality to remove it. Questions about the collection of
personal information may be directed to the Clerk.
A Jl
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
WEST ELGIN COUNCIL CHAMBERS
SEPTEMBER 8, 2016
PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar
Councillors Joe Seman Jr., Jonathan Wolf, Richard
Leatham
STAFF PRESENT Scott Gawley, C.A.O.-Clerk
Spencer Pray, Deputy Clerk
Magda Badura,Treasurer
Lee Gosnell, Public Works Superintendent
Jeff Slater, Parks&Arena Superintendent
Heather James, Planner
ALSO PRESENT
CALL TO ORDER
The Mayor called the meeting to order 9:30 a.m.
DECLARATION OF PECUNIARY INTEREST
None declared.
ADOPTION OF AGENDA
RES. NO.1 Moved by Seman
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin
approves the agenda for September 8, 2016 as printed and
circulated; with the following addition; West Elgin Infrastructure
Funding Announcement.
DISPOSITION: Carried
APPROVAL OF MINUTES
RES. NO.2 Moved by Bodnar
Seconded by Leatham
RESOLVED that the minutes of the meetings held on the following
dates be adopted as printed and circulated;
August 11, 2016 Council
DISPOSITION: Carried
BUSINESS ARISING FROM MINUTES
Request for Support-Chatham-Kent Re: Climate Change Action Plan
RES, 1\10.3 Moved by Bodnar
Seconded by Seman
RESOLVED that the Council of the Municipality of West Elgin defer
the motion under consideration indefinitely.
DISPOSITION: Carried
September 8, 2016 .....Page 2 of 14
Request for Support-Canadian Union of Postal Workers- Future of Canada
Post
RES. NO.4 Moved by Bodnar
Seconded by Leatham
RESOLVED that the Council of the Municipality of West Elgin defer
the motion under consideration indefinitely.
DISPOSITION: Carried
2017 ROMA and OGRA Conferences
Deputy Mayor Bodnar, Councillor Leatham, Councillor Seman and the Public
Works Superintendent will be attending the 2017 Ontario Good Roads
Association Conference. Mayor Wiehle, Councillor Wolf and the C.A.O.-Clerk will
be attending the 2017 Rural Ontario Municipal Association Conference.
DELEGATIONS (B)
No delegations.
REPORTS
C ROADS
a) Monthly Report
RES. NO.5 Moved by Leatham
Seconded by Wolf
RESOLVED that the Monthly Report from the Public Works
Superintendent dated September 8, 2016 be received.
DISPOSITION: Carried
b) Report-Sidewalk Replacement
RES, N0.6 Moved by Seman
Seconded by Wolf
RESOLVED that the Report-Sidewalk Replacement from
the Public Works Superintendent dated September 8,2016 be
received;
AND THAT Council accepts the quotation from Chase Concrete in
the amount of$21,766.00 plus applicable taxes for the completion
of sidewalk replacement on Jesse Street and Wood Street, park
entrances on Jessie Street and Chestnut Street in West Lorne as
well as Furnival Road in Rodney.
DISPOSITION: Carried
2. RECREATIONIEMERGENCY MANAGEMENT
a) Monthly Report
RES. NO.7 Moved by Seman
Seconded by Wolf
RESOLVED that the Monthly Report from the Parks and Arena
Superintendent dated September 8, 2016 be received.
DISPOSITION: Carried
3.WATER DISTRIBUTION SYSTEM
A-3
September 8, 2016 .....Page 3 of 14
a) Operations Report
RES. NO.8 Moved by Seman
Seconded by Bodnar
RESOLVED that the Monthly Operations report from the Ontario
Clean Water Agency dated September 6, 2016 be received.
DISPOSITION: Carried
4.WASTEWATER
An announcement was made by the C.A.O.-Clerk that the Municipality of West
Elgin has been successful with their application to upgrade the West Lorne
Sewage System, The Government of Canada and the Government of Ontario
will each share a third of the project costs up to$950,516.00. The project is
currently set to be completed in 2018.
A press release stating this will be immediately released.
The Mayor and Council expressed their gratitude to each governing authority,
acknowledged staff and OCWA for their efforts towards making the West Lome
Sewage System Upgrades a reality.
5. BUILDING
a b c d Monthly Building Reports
I
RES. NO.9 Moved by Leatham
Seconded by Bodnar
RESOLVED that the following reports from the Deputy Chief
Building Official all dated September 8, 2016 be received;
• Monthly Report for April 2016
• Monthly Report for May 2016
• Monthly Report for June 2016
• Monthly Report for July 2016
DISPOSITION: Carried
6. BY-LAW ENFORCEMENT
a) Monthly Report
RES. NO.10 Moved by Leatham
Seconded by Bodnar
RESOLVED that the monthly report from the C.A.O-Clerk dated
September 8, 2016 be received.
DISPOSITION: Carried
7. DRAINS
RES. NO.11 Moved by Leatham
Seconded by Bodnar
RESOLVED that Council suspend and leave its Council Meeting
and enter into a Court of Revision for the Graham Street Drain
Extension.
DISPOSITION: Carried
Court of Revision-Graham Street Drain Extension -10:30 am.
Separate Minutes were created for this meeting.
- September 8, 2016 .....Page 4 of 14
RES. N0.12 Moved by Bodnar
Seconded by Seman
RESOLVED that Council enter back into and continues its
September 8, 2016 Council meeting.
DISPOSITION: Carried
8.ADMINISTRATION
a Report- H.R. Polic y 1.10-Vacations
RES. NO.13 Moved by Leatham
Seconded by Seman
RESOLVED that the Report H.R. Policy 1.10—Vacations from the
C.A.O.-Clerk dated September 8, 2016 be received;
AND THAT Council approves the revisions to H.R. Policy 1.10-
Vacations;
AND THAT Human Resources Policy HR-1.10 Vacations be
amended by replacing Section 2.02 with the following:
Employees are not required to wait until the completion of
each vacation year to take the vacation entitlements that will
accrue during that vacation year. Instead, employees are
allowed to take their vacation entitlements as they accrue
during each vacation year. Instead, employees are allowed
to take their vacation entitlements as they accrue during
each vacation year, so long as the employee has
successfully completed the probationary period before taking
vacation time. This is considered to be a greater right or
benefit given by the Corporation to its employees.
AND THAT Human Resources Policy HR-1.10 Vacations be
amending by replacing Section 2.03 with the following:
Unused vacation time will not be carried over from one
vacation year to the next vacation year, unless approved in
writing by management and subject to a maximum carry
forward of forty(40) hours(including both vacation and
banked time). Any carried-forward vacation time must be
used in the first six(6) months of that next vacation year.
AND THAT Human Resources Policy HR-1.10 Vacations be
amending by replacing Section 2.04 with the following:
Any unused vacation time that is not used carried forward, or
that is carried forward but not used within the first six(6)
months of that next vacation year,will be lost. No cash
payment in lieu of vacation time will be made, subject to any
overriding vacation requirement under Ontario's Employment
Standards Act, 2000 or any successor legislation (the
"ESA").
AND THAT Human Resources Policy HR-1.10 Vacations be
amending by replacing Section 2.05 with the following:
When an employee ceases to be employed by the
Corporation,the employee will receive any outstanding
vacation pay accrued up to the employee's termination date
or such later date as required by the ESA.
AND THAT Human Resources Policy HR-1.10 Vacations be
amending by replacing Section 2.06 with the following:
When an employee retires from employment with the
Corporation, the employee must take all accrued vacation
time prior to retirement.
A5
_ September 8, 2016 .....Page 5 of 14
RES. NO.13 Cont'd
AND THAT Human Resources Policy HR-1.10 Vacations be
amending by replacing Section 2.07 with the following:
If an employee has taken more vacation than he/she actually
accrued as of any termination or retirement, the Corporation
will deduct the vacation pay overpayment from the
employee's final wages or other monies owed to the
employee,
AND THAT Human Resources Policy HR-1.10 Vacations be
amending by replacing Section 2.08 with the following:
The effective date for the progression in vacation entitlement,
once an employee has reach the requisite years of
continuous service, shall be their anniversary date(based on
their most recent date of hire by the Corporation).
AND THAT Human Resources Policy HR-1.10 Vacations be
amending by replacing Section 2,09 with the following:
Vacation entitlements are accrued on a monthly basis during
each vacation year in accordance with 2.10 to 2.14 below,
and are pro-rated to reflect years of partial or inactive service
with the Corporation.
AND THAT Human Resources Policy HR-1.10 Vacations be
amending by replacing Section 2.10 with the following:
Full-time employees who have completed less than five(5)
years of continuous full-time service shall accrue two(2)
weeks of vacation time, and vacation pay equal to 4%of
base salary/regular wages earned,during each vacation
year. For greater certainty, in the vacation year in which
employment commences,vacation will be pro-rated to reflect
the portion of employment during that vacation year.
AND THAT Human Resources Policy HR-1.10 Vacations be
amending by replacing Section 2.11 with the following:
Full-time employees who have completed five(5)years of
continuous full-time service shall accrue three(3)weeks of
vacation time, and vacation pay equal to 6%of base salary 1
regular wages earned, during each vacation year.
AND THAT Human Resources Policy FIR-1.10 Vacations be
amending by replacing Section 2.12 with the following:
Full-time employees who have completed ten (10)years of
continuous service full-time shall accrue four(4)weeks of
vacation time, and vacation pay equal to 8% of base salary 1
regular wages earned, during each vacation year.
AND THAT Human Resources Policy HR-1.10 Vacations be
amending by replacing Section 2.13 with the following:
Full-time employees who have completed fifteen (15)years
of continuous full-time service shall accrue five.(5)weeks of
vacation time, and vacation pay equal to 10% of base salary
/regular wages earned, during each vacation year.
AND THAT Human Resources Policy HR-1.10 Vacations be
amending by replacing Section 2.14 with the following:
Full-time employees who have completed twenty years (20)
years of continuous full-time service shall accrue six(6)
weeks of vacation time, and vacation pay equal to 12%of
base salary 1 regular wages earned, during each vacation
year.
AND THAT Human Resources Policy HR-1.10 Vacations be
amending by replacing Section 2.15 with the following:
A'6
September 8, 2016 .....Page 6 of 14
RES. NO.13 Cont'd
Part-time employees who become full-time employees during
a vacation year, and who have completed at least one full
year of continuous part-time service, will have that that
period of part-time service considered as having completed
one year of continuous full-time service for the purpose of
2.10 to 2.14 above.
AND THAT Section 2.16 be added to Vacations to H.R. Policy HR-
1.10 Vacations and read as follows:
A vacation.schedule shall be prepared each year by the
Head of each Department.
AND THAT the appropriate by-law be brought forth.
DISPOSITION: Carried
b) Monthly Fire Report
RES. NO.14 Moved by Seman
Seconded by Leathern
RESOLVED that the Monthly Fire Report from the West Elgin Fire
Chief dated September 8, 2016 be received.
DISPOSITION: Carried
c) Report- Extension of Rodney and West Lorne Library Facility Leases
RES. NO.15 Moved by Seman
Seconded by Leatham
RESOLVED that the Report- Extension of Rodney and West Lorne
Library Facility Leases from the Deputy Clerk dated September 8,
2016 be received;
AND THAT Council Amend By-law 2006-81 Authorize Lease
Agreement with Elgin County for Rodney Library for Section 2.2.2.
to read "Agreement for a further six(6)year period commencing on
January 1, 2017 and ending December 31, 2022";
AND THAT Council Amend By-law 2007-67 Authorize Lease with
Elgin County for West Lorne Library for Section 2.2.2.to
"Agreement for a further six(6)year period commencing on January
1, 2017 and ending December 31, 2022";
AND THAT the County of Elgin be notified of the Municipality of
West Elgin's consent to their request;
AND FURTHERMORE that the appropriate by-law be brought forth.
DISPOSITION: Carried
9. PLANNING
The Planner entered the Council Meeting.
a) Report- Proposed Consent Application for Bradley Trybel and Michael Trybel,
21524 Queens Line
RES, NO.16 Moved by Wolf
Seconded by Seman
RESOLVED that the Report-Proposed Consent Application for
Bradley Trybel and Michael Trybel, 21524 Queens Line from the
Planner dated September 8, 2016 be received;
AND THAT the Council of the Municipality of West Elgin
recommend approval to the Land Division Committee of the County
of Elgin for the proposed severance application South East'/ Lot 3,
r
September 8, 2016 .,...Page 7 of 14
RES. NO.16 Cont'd
Concession 7, 21524 Queens Line, provided that the following
conditions are included:
a) That a Zoning By-law Amendment is in force and
effect for the severed and retained parcels;
b) That the owner has the necessary review and
assessment conducted on the existing sewage
disposal system to confirm its adequacy and/or
necessary replacement;
c) That Municipal Drain Re-Apportionments (if required)
have occurred;
d) That requirements of the Municipal Roads Department
regarding access and/or drainage have been met;
e) Water and/or sewer connection fees, if applicable
have been paid;
f) That taxes have been paid in full;
g) That two copies of the registered surveyed have been
provided to the Municipality;
h) That the solicitor provides an undertaking that a copy
of the registered deed for the severed lands once the
transaction has occurred will be provided to the
Municipality; and,
i) That a 911 number be assigned to all parcels of land
severed or retained at the expense of the applicant.
DISPOSITION: Carried
b Report- Proposed Fees for Tem ora Use By-laws
RES. NO.17 Moved by Bodnar
Seconded by Leatham
RESOLVED that the Report-Proposed Fees for Temporary Use
By-laws from the Planner dated September 8, 2016 be received;
AND THAT the Council of the Municipality of West Elgin Amend By-
law 2010-19, being a by-law to amend the fees and charges
schedule for the Planning Department by adding the following fees:
Temporary Use By-law Cost of$1,500.00
($5,000.00 deposit required for
Garden Suites).
Temporary Use By-law
(Renewal) Cost of$1,000.00
AND THAT the appropriate By-law be brought forth.
DISPOSITION: Carried
The Planner left the Council Meeting.
10.ACCOUNTS
RES. NO.18 Moved by Leatham
Seconded by Bodnar
RESOLVED that the Mayor and Treasurer are hereby
authorized to sign Payment Voucher#9 amounting to$591,521.91
in settlement of General, Road,Water, and Arena Accounts
(including cheques#22487-22626).
DISPOSITION: Carried
CORRESPONDENCE:
September 8, 2016 .....Page 8 of 14
1, Canada Revenue Agency-Campground deemed "too small"to be a small
business.
RES. NO.19 Moved by Leatham
Seconded by Bodnar
WHEREAS the Canada Revenue Agency(CRA) has decided that
some campgrounds are too small to qualify for the small business
tax deduction;
AND WHEREAS campgrounds in Ontario have begun receiving
calls and letters from CRA warning them of reassessments in part
because they are deemed not to qualify for the small business tax
deduction since they employ fewer than five people;
AND WHEREAS the camping community provides a source of
employment of 15,000 jobs across Ontario and supports economic
activity by contributing$1 Billion to Ontario's economy and
generating$294 million in tax revenues;
AND WHEREAS Camping in Ontario,which represents 440
privately-owned campgrounds in Ontario,is working with the
Canadian Federation of Independent Business to push the
Department of Small Business and Tourism, Finance Canada and
the Canada Revenue Agency to implement changes that ensure
campgrounds are recognized as small businesses and pay the
same taxes as other small businesses;
NOW THEREFORE BE IT RESOLVED that the Municipality of
West Elgin recognizes the benefit and values all campgrounds
throughout Ontario and in Canada and supports Camping in
Ontario's initiatives that changes be implemented to ensure
campgrounds are recognized as small businesses and pay the
same taxes as other small businesses;
AND FURTHER that a copy of this resolution be forwarded to the
City of Quinte West,The Honourable Bardish Chagger, Minister of
Small Business and Tourism, and Karen Vecchio, MP Elgin-
Middlesex-London.
DISPOSITION: Carried
2. Elgin County-Economic Development Newsletter-August 2016.
3. Request for Support-Wind Energy-Municipal Support Resolution.
RES. NO.20 Moved by Bodnar
Seconded by Leatham
WHEREAS Invenergy was awarded a contract for the Strong
Breeze Wind Project despite the fact that the Council of the
Municipality of Dutton Dunwich surveyed the community as to
whether its citizens were in favour or opposed to having an IWT
project, and 84%of respondents stated they were not in favour;
AND WHEREAS Invenergy was awarded a contract for the Strong
Breeze Wind Project despite the lack of municipal support;
AND WHEREAS Inevenergy was awarded a contract for the Strong
Breeze Wind Project with support from six Ontario First Nations
communities, none of which are local First Nations Bands, and
some of which are 1,000 km away from Dutton Dunwich.
THEREFORE BE IT RESOLVED THAT the Council of the
Municipality of West Elgin requests:
1. That the"Municipal Support Resolution"becomes a
mandatory requirement in the IESO process;
2. That any points for Aboriginal participation in a given
power project be limited to the First Nations who has a
September 8, 2016 .....Page 9 of 14
RES. NO.20 Cont'd
comprehensive claim on the land where the project
will be built;
3. That any announcement of the successful bidders
includes an explanation of the points awarded to each
bid.
AND FURTHERMORE THAT this resolution be forwarded to the
Municipality of Dutton Dunwich, the Chair of the Board &President
of IESO, the Minister of Energy, Elgin-Middlesex-London MPP Jeff
Yurek, Invenergy and the Association of Municipalities of Ontario.
DISPOSITION: Carried
The C.A.O.-Clerk left the Council meeting temporarily and returned with the
Planner.
4. Ontario Government-Conservation Authorities Act Review-Consultation
Document.
5. Lower Thames Valley Conservation Authority(LTVCA)- Review of the
Conservation Authorities Act.
6. LTVCA-Update on the CA Act Review.
Council discussed all of the Lower Thames Valley Conservation Authority
correspondence at one time. The role of the Lower Thames Valley
Conservation Authority and mandated responsibilities was also explored.
7. Thames Talbot Land Trust-The Tattler-August 2016.
8. Thames Talbot Land Trust-Fall 2016 Events.
9. Elgin County- Enterprise Elgin-Business Development Competition-
Entries accepted until September 30, 2016.
10. Southwestern Integrated Fibre Technology(SWIFT)-Appoints Board of
Directors.
11. Western Ontario Wardens' Caucus(WOWC)- Economic Development
Action Plan Underway for Southwestern Ontario.
12. Statistics Canada-Thank you for community support for 2016 Census.
13. West Lorne Bowling Club- Request to use saved grant funds on other
projects.
RES. NO.21 Moved by Leatham
Seconded by Seman
RESOLVED that the Council of the Municipality of West Elgin allow
the West Lorne Bowling Club to use grant monies saved on gutter
replacement towards replacing a failed sprinkler system.
DISPOSITION: Carried
14. Request to waive fees for use of the Recreation Centre-Yard/Craft Sale
for Rodney Caring Cupboard, MADD, and the Children's Hospital in
London for October 21 and October 22, 2016.
RES. NO.22 Moved by Seman
Seconded by Bodnar
AID
September 8, 2016 .....Page 10 of 14
RES. N0.22 Cont'd
RESOLVED that the Council of the Municipality of West Elgin waive
the rental fees for the Rodney Caring Cupboard, MADD, and the
Children's Hospital in London use of the large room at the West
Elgin Recreation Centre in support of their Yard/Craft Sale to raise
funds for all three charitable organizations on Friday October 21,
2016 and Saturday October 22, 2016.
DISPOSITION: Carried
15. Request for Support-Township of Carlow/Mayo- Bill 171 - Highway
Traffic Amendment Act.
RES. NO.23 Moved by Leatham
Seconded by Seman
RESOLVED that the Council of the Municipality of West Elgin
supports Bill 171, Highway Traffic Amendment Act(Waste
Collection Vehicles and Snow Plows), 2016;
AND THAT a copy of this resolution be sent to the Township of
Carlo/Mayo, MPP Jeff Yurek Elgin-Middlesex-London and the
Honourable Steven Del Duca, Minister of Transportation.
DISPOSITION: Carried
16. Species at Risk Recovery and Management Documents: Notification of
Public Registry Posting.
17. Federal Public Transit Infrastructure Funding Announced in Ontario.
18. Places to Grow Implementation Fund 2016-2017-Call for Applications.
19. LTVCA-Invitation to comment on the Proposed Update to the LTVCA
Regulations and Planning Policy and Procedure Manual.
20 New Response to Thames River Concerns.
21 Optimist Club of West Lorne-Special Event request for Annual Adult Fun
Night at Rodney Legion on February 25, 2017.
RES. NO24 Moved by Seman
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin
supports the Optimist Club of West Lorne holding their Annual Adult
Fun Night at the Royal Canadian Legion in Rodney, Ontario on
February 25, 2017.
DISPOSITION: Carried
RECOMMENDED TO ACCEPT& FILE:
22. AMO
• Watch File-August 11, 2016.
• Watch File-August 25, 2016.
• Watch File—September 1, 2016.
23. ROMA speaks-2017 ROMA Conference-January 29-31, 2016.
24. 2016 Risk Management Symposium.
RES. NO.25 Moved by Seman
Seconded by Leatham
A—1 l
September 8, 2016 .....Page 11 of 14
RES. NO.25 Cont'd
RESOLVED that the above correspondence items numbered 4-
12, 16-20, and 22-24 be received and filed.
DISPOSITION: Carried
BY-LAWS
1. By-Law No. 2016-51 Graham Street Drain Extension
RES. NO.26 Moved by Leatham
Seconded by Seman
RESOLVED that.a By-law to provide for maintenance of municipal
drains be now read a third time and finally passed, signed, sealed,
and numbered By-law 2016-51 Graham Street Drain Extension.
DISPOSITION: Carried
2. By-Law No. 2016-55 Amend 2010-19 Planning Fees and Tariffs
RES. NO.27 Moved by Bodnar
Seconded by Seman
RESOLVED that the mover be granted leave to introducea By-law
to amend By-law 2010-19 Planning Fees and Tariffs to add in
Temporary Use By-law Fees and this shall be the first and second
reading and provisionally adoption thereof.
DISPOSITION: Carried
RES. NO.28 Moved by Leatham
Seconded by Seman
RESOLVED that a B -law to amend By-law 2010-19 providefor
the addition of Temporary Use By-law Fees be now read a third
time and finally passed, signed, sealed and numbered By-law 2016-
55 Amend 2010-19 Planning Fees and Tariffs.
DISPOSITION: Carried
3. By-Law No. 2016-56 Amend 2006-B1 Authorize Lease Agreement with Elgin
County for Rodney Library
RES. NO.29 Moved by Leatham
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-law
to amend By-law 2006-81 to amend the Lease Agreement with
Elgin County for Rodney Library and this shall be the first and
second reading and provisionally adoption thereof.
DISPOSITION: Carried
RES. NO.30 Moved by Bodnar
Seconded by Seman
RESOLVED that a By-law to amend By-law 2006-81 to amend the
Lease Agreement with Elgin County for Rodney Library be now
read a third time and finally passed, signed, sealed and numbered
By-law 2016-56 Amend 2006-81 Authorize Lease Agreement with
Elgin County for Rodney Library.
DISPOSITION: Carried
4. .By-Law No. 2016-57 Amend 2007-67 Authorize Lease Agreement with Elgin
County for West Lorne Library
September 8, 2016 .....Page 12 of 14
p 9
RES. NO.31 Moved by Seman
Seconded by Leatham
RESOLVED that the mover be granted leave to introduce a By-law
to amend By-law 2007-67 to amend the Lease Agreement with
Elgin County for West Lorne Library and this shall be the first and
second reading and provisionally adoption thereof.
DISPOSITION: Carried
RES. NO.32 Moved by Bodnar
Seconded by Seman
RESOLVED that a By-law to amend By-law 2007-67 to amend the
Lease Agreement with Elgin County for West Lorne Library be now
read a third time and finally passed, signed, sealed and numbered
By-law 2016-57 Amend 2007-67 Authorize Lease Agreement with
Elgin County for West Lorne Library.
DISPOSITION: Carried
5. By-Law No. 2016-58 Amend 2016-12 Remuneration for Employees
RES. NO.33 Moved by Bodnar
Seconded by Leatham
RESOLVED that the mover be granted leave to introduce a By-law
to amend By-law 2016-12 Remuneration for Employees and this
shall be the first and second reading and provisionally adoption
thereof.
DISPOSITION: Carried I
I
RES. NO.34 Moved by Seman
Seconded by Bodnar
RESOLVED that a By-law to amend By-law 2016-12 Remuneration
for Employees be now read a third time and finally passed, signed,
sealed and numbered By-law 2016-58 Amend 2016-12
Remuneration for Employees.
DISPOSITION: Carried
6. By-Law No. 2016-59 Amend H.R. Policy 1.10
RES. NO.35 Moved by Seman.
Seconded by Bodnar
RESOLVED that the mover be granted leave to introduce a By-law
to amend By-law 2015-13 H.R. Policy 1.10 and this shall be the first
and second reading and provisionally adoption thereof.
DISPOSITION: Carried
RES. NO.36 Moved by Leatham
Seconded by Seman
RESOLVED that a By-law to amend By-law 2015-13 H.R. Policy
1.10 and this shall be now read a third time and finally passed,
signed, sealed and numbered By-law 2016-59 Amend N.R. Policy
1.10,
DISPOSITION: Carried
MINUTES
RES. NO.37 Moved by Seman
Seconded by Leatham
RESOLVED that the minutes of the following committee meeting
be received;
September 8, 2016 .....Page 13 of 14
RES. NO.37 Cont'd
June 21, 2016 West Elgin Recreation Committee
July 19, 2016 West Elgin Recreation Committee
DISPOSITION: Carried
NOTICE OF MOTION
Deputy Mayor Bodnar requested that Council discuss MPoWER initiatives at the
next Council meeting on September 22, 2016, specifically noting the Lure
Brochure and the Home for Christmas event.
Councillor Leatham wanted to discuss the possibility of the West Elgin Fire
Department lighting off fireworks for local events.
OTHER BUSINESS
1. Council Announcements
Councillor Leatham - Discussed his attendance to different
seminars at the AMO conference. He noted an
interesting presentation regarding Building
Code and permits as well as Radon Gas and
buildings.
-Mentioned that the West Elgin Community
Health Centre Annual General Meeting is
September 19 from 5:30 p.m. to 7:30 p.m at the
Heritage Homes Community Hub.
Deputy Mayor Bodnar -Went to a seminar pertaining to Official Plans
and a separate meeting about City Planning
(the beautification of Parks and Downtown
Cores)
-She also mentioned that the Rodney Fair is
September 16, 17, and 18,2016.
-Mentioned her attendance to the Wainfleet
Township's meeting held in conjunction with
the AMO conference regarding Wind Turbines.
Councillors Seman and Leatham also
commented on how much of an informative
session it was.
Councillor Seman -Councillor Seman expanded on Deputy Mayor
Bodnar's comments regarding Wind Turbines.
Mayor Wiehle -Told Council that the SWIFT initiative will be
moving forward.
-The Western Wardens met and had a joint
session with the Eastern Wardens.
-Told Council that he went on the Herb Gray
Express way tour and learned how nature is
integrated into their roads systems.
-He also attended the Community Centre
and Boat Launch.
C.A.O.-Clerk -Mentioned that Service is moving from the Old
Rodney Town Hall to the Municipal Office at
22413 Hoskins Line on September 12, 2016.
A—IT
September 8, 2016 .....Page 14 of 14
i
CLOSED SESSION
RES. NO.38 Moved by Leatham
Seconded by Bodnar
RESOLVED that the Council of the Municipality of West Elgin
adjourn to a closed session to discuss:
• Personal matters about an identifiable individual (M.A. s.239
(2)(b));
DISPOSITION: Carried
RES, NO.39 Moved by Seman
Seconded by Leatham
RESOLVED that the Council of the Municipality of West Elgin do
now rise and report.
DISPOSITION: Carried
RISE AND REPORT
Direction was given to the C.A.O.-Clerk.
CONFIRMING BY-LAW
RES. NO.40 Moved by Seman
Seconded by Waif
RESOLVED that the mover be granted leave to introduce a By-Law
to confirm the proceedings of the meeting held on September 8,
2016 and this shall be the first and second reading and provisional
adoption thereof.
DISPOSITION: Carried
RES. NO.41 Moved by Bodnar
Seconded by Waif
RESOLVED that a By-law to confirm the proceedings of the
meeting held on September 8, 2016 be now read a third time and
finally passed, signed, sealed and numbered By-law 2016-60
September 8, 2016 Confirming By-law.
DISPOSITION: Carried
ADJOURNMENT
RES. NO.42 Moved by Seman
Seconded by Wolf
RESOLVED that this Regular Meeting of Council shall adjourn at
2:20 p.m. to meet again on September 22, 2016.
DISPOSITION: Carried
These minutes were adopted on the 22nd of September, 2016.
Bernie Wiehle R. Scott Gawley
Mayor C.A.O.-Cleric
MINUTES
OF THE CORPORATION OF THE
MUNICIPALITY OF WEST ELGIN
COURT OF REVISION
WEST ELGIN COUNCIL CHAMBERS
SEPTEMBER S,2016
MEMBERS PRESENT: Chairman: Bernie Wiehle
Members: Mary Bodnar, Joe Seman Jr., Jonathan
Wolf, Richard Leatham
STAFF PRESENT: Scott Gawley C.A.O-Clerk
Magda Badura Treasurer
Spencer Pray Deputy Clerk
Peter MacMillan Drainage Superintendent
ALSO PRESENT: John Spriet Spriet Associates, Engineering &
Architects
SUBJECT: COURT OF REVISION-GRAHAM STREET DRAIN EXTENSION
Also in attendance: Patricia Watterworth
Mary Jane Matthews
RES. NOA Moved by Bodnar
Seconded by Seman
RESOLVED that the members of the Court of Revision on the
Graham Street Drain Extension be as follows:
Chairman: Bernie Wiehle
Member: Mary Bodnar
Member: Joe Seman Jr.
Member: Jonathan Wolf
Member: Richard Leatham
DISPOSITION: Carried
RES. NO.2 Moved by Wolf
Seconded by Leatham
RESOLVED that the Court of Revision for the Graham Street Drain
Extension by convened.
DISPOSITION: Carried
The Chair requested Clerk to read any Notice of Appeals.
No appeals were received.
The Chair asked if anyone present wishes to speak.
RES. NO.3 Moved by Bodnar
Seconded by Wolf
RESOLVED that the Court of Revision agrees to hear a question
from Patricia Watterworth.
DISPOSITION: Carried
Ms.Watterworth addressed the Court by asking how soon the tender will be
released.
l
�y 4
September S, 2016.......Page 2 of 2
The Engineer and C.A.O,-Clerk responded to her question.
RES. NO.2 Moved by Leatham
Seconded by Bodnar
RESOLVED that the assessment on the Graham Street Drain
Extension be confirmed as per the Engineer's Report.
DISPOSTION: Carried
RES, NO.3 Moved by Bodnar
Seconded by Seman
RESOLVED that there being no further business, the Court of
Revision on the Graham Street Drain Extension be adjourned.
DISPOSITION: Carried
These minutes were adopted on the 22nd day of September, 2016.
Bernie Wiehle R. Scott Gawley
Mayor C.A.O.-Clerk
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community input and local data. As Elgin St. Thomas. Among other ad- while all of the municipalities have
a result, the Healthy Communities vocacy activities, this group contin- 0,&nplaued0/1,,aert e...
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adding more signage. support increased rates of physical
activity while engaging families,
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Health, the City of St. Thomas and officials to improve the walkability _
three local developers collective- within the City of St. Thomas over
ly received almost one million dol- 5 years. This is also being mirrored
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Health Survey, the Elgin St Thomas region ranked the to be more active.
worst of 36 regions across the Province when it came
to self reported rates of physical activity during their We need to recruit municipal staff from parks and
leisure time. Building on its accomplishments since recreation, planning, community services and others
2011,the Healthy Communities Partnership successfully from across the County to participate in a municipal
applied for and received $20,000 from the Ontario consultation on Wednesday October 5th. This half-day
Trillium Foundation to build the case for "Get Active consultation will be held at the Malahide Community
Elgin". The next step is to show how we are going to Place in Springfield with lunch after. Feedback from
work towards the goal: "Elgin St Thomas will be the the field will help to inform a long-term strategy with
most active community in the Province within 5 years". the anticipated goal of positively impacting the health
status and physical activity rates of Elgin St. Thomas
In 2017 with anticipated support from all residents,
municipalities, the Partnership hopes to secure
$500,000/year for up to five years to implement a The Healthy Communities Partnership requests that
coordinated long-term strategy for Get Active Elgin, each municipal council in Elgin St. Thomas adopt a
Under Trillium rules this funding can be used for resolution to work together on a City and County wide
capital/infrastructure projects. Our approach to Trillium collective strategy for "Get Active Elgin", with the aim
is to use a collective impact model to facilitate working to secure Trillium funding.
together to leverage projects that are probably already u#-YH44
in each Municipalities budgets as well as in our five year
planning cycle. This regional approach will enable all of r' TaY? F
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The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Magda Badura, Treasurer
Scott Gawley, C.A.O.-Clerk
DATE: September 22, 2016
SUBJECT: Changes in the Accounting Department
RECOMMENDATION:
Receive and file.
INTRODUCTION:
The purpose of this report is to familiarize you with the changes that have
occurred in the last 2 months affecting Payroll and Finance Department.
BACKGROUND:
1. This report is an update of the intentions contained in July 25, 2016 email
comprising of switching payroll to bi-weekly frequency and merging files
into one primary payroll software. This change was implemented on
August 1, 2016 and our payroll system is being generated from our
primary software EasyPay for all our full and part time employees.
2. Cheques have been eliminated and all our employees are set up on direct
deposit. The change to a bi-weekly payroll resulted in increased
efficiency, reduced time spent on payroll processing and time-sheet
accuracy. Our Goal for January 1, 2017 is to move Council and Firemen
pay to EasyPay and set them up with direct deposit.
3. Accounts Payable - We've added invoice numbers in the payable
processing system and changed the reporting. We are also in the
process of changing the methods of payment to EFT (Electronic Fund
Transfer). Our goal is to implement an EFT system by the end of
October. This feature will eliminate cheque printing, customers will
receive funds sooner and the risk associated with lost or stolen.cheques
will disappear.
4. Recently we've completed installation of the Outlook Connector on our
desktops. Outlook connector is a feature allowing us share one common
public calendar, so we can stay in touch with each other in terms of
vacation, absenteeism, scheduled meetings, etc. Through the use of this
feature we've noticed our payroll timesheets are more accurate, time off is
booked ahead of time and the confusion on the availability has
disappeared. In the next few days we are planning to implement outlook
contact sharing feature.
5. Server - new server was purchased, installed, and relocated to the back
storage room. New backup system was installed in the Fire Hall (Station
#1). Extra wiring had to be done ahead of time to transition this move.
Our plan is to test the server and backup; once everything is up and
running, the old server located in the front office will be decommissioned.
6. Front Office - we are still waiting for an office desk and two hutches to
complete Service Ontario move, our goal is to have this finalized by
September 30th.
Respectfully Submitted, Reviewed by:
Magda Badura �ott Gawley, CPA., C.G.A.
Treasurer C.A.O,-Clerk
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The Municipality of West Elgin
TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: Spencer Pray, Deputy Clerk
DATE: September 22, 2016
SUBJECT: Phragmites
RECOMMENDATION:
THAT the Council of the Municipality of West Elgin join in a committee with
Dutton Dunwich;.
AND THAT the Council of the Municipality of West Elgin appoint committee(s)
members.
i
INTRODUCTION:
A Phragmites presentation by Mr. Canveney was given to Council at their August
11, 2016 Council Meeting.
BACKGROUND:
Among the recommendations, Mr. Caveney suggested that the Council of the
Municipality of West Elgin suggested that Council;
1. Form a committee to address the Phragmites issue.
2. Consider entering a committee with neighbouring municipalities.
3. Set monies aside for next year's budget to address Phragmites.
At this point, it is suggested that Council readdress this issue and determine a
course of action moving forward.
Respectfully Submitted, Reviewed by:
Spencer Pray, MBA cott Gawley, CPA., GA.-
Deputy Clerk C.A.O.-Clerk
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The Municipality of West Elgin
TO: MAYOR AND COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: HEATHER JAMES, MCIP, RPP, PLANNER
DATE: SEPTEMBER 22, 2016
SUBJECT: ZONING BY-LAIN AMENDMENT APPLICATION FOR BHATIA
VETERINARY PROFESSIONAL CORPORATION
RECOMMENDATION:
THAT Council of the Municipality of West Elgin APPROVE Zoning By-law Amendment
File No. P4/16, subject to the provisions on the attached By-law.
REASONS FOR AND NATURE OF THE APPLICATION:
The purpose of the Zoning By-law Amendment application is to rezone from Village
Core (C1) to Site-Specific Village Core (C1-2) to permit an additional use on the
property, that being an animal clinic.
The subject lands are situated on the north side of Main Street, within the geographic
Village of West Lorne. The lands are legally described as Block B Lot 7, Registered
Plan No. 75 and known municipally as 173 Main Street.
The subject lands have an area of 809.37 m2 (8,712.0 ft.'), a depth of 40.69 m (133.5
ft.) and a frontage of 20.12 m (66.0 ft.) along Main Street. The parcel contains a one-
storey commercial building formerly used as an insurance office with municipal water
and municipal sewer services. The location of the subject lands are on the attached Key
Map.
SUMMARY/CONCLUSION:
The application has been assessed for appropriateness with regard to existing policy
and the impact of the proposal on the surrounding land uses. The application is
consistent with the Provincial Policy Statement and conforms to the County of Elgin
Official Plan and the Municipality of West Elgin Official Plan.
AGENCY CIRCULATION:
The application was circulated to the applicable public agencies for comment and to all
neighbouring property owners within 120 metres of the properties; no concerns were
raised.
DISCUSSION:
Provincial Policy Statement
Under Section 3(5) of the Planning Act, the Municipality "shall be consistent with"
matters of provincial interest as set out in the Provincial Policy Statements (PPS).
Settlement Area, Sewage and Water and Cultural Heritage and Archaeology policies
were reviewed and no concerns were evident.
Conclusion: Upon review of the applicable PPS policies, the proposed Zoning By-law
Amendment is consistent with the PPS.
County of Elgin Official Plan
The subject lands are designated Tier 1 settlement area in the County of Elgin Official
Plan. Tier 1 settlement areas permit a broad range of uses and services and are
serviced with municipal water and municipal sewer service. Commercial uses are
permitted in the Tier 1 Settlement Area.
Conclusion: The proposed Zoning By-law Amendment conforms to the County of Elgin
Official Plan.
Municipality of West Elciin Official Plan
The subject lands are designated Downtown Core in the Municipality of West Elgin
Official Plan. The Downtown Core permits a variety of uses that serve the day to day
needs of residents. An animal clinic is a permitted use.
Conclusion: The proposed Zoning By-law Amendment conforms to the Municipality of
West Elgin Official Plan.
Municipality of West Elgin Comprehensive Zoning By-law 2415-36
The subject lands are zoned Village Core (Cl) in the Municipality of West Elgin Zoning
By-law. The C1 zone permits a mix of professional, institutional, service-oriented and
retail commercial uses that serve the day to day needs of residents. The proposed
animal clinic would be an appropriate use for the subject lands as the use is
complimentary to the surrounding commercial businesses and residential
neighbourhood and is similar to the former use in terms of customer and vehicular traffic
coming in and out of the business.
In the proposed amending Zoning By-law, the following provisions are proposed:
Animal clinic is a permitted use, in addition to all other C1 permitted uses.
Respectfully Submitted, Reviewed by:
Heather James, MCIP, RPP R. Scott Gawley, P.A., C.G.A.
Planner Administrator/Tr asurer
KEY MAP
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The Municipality of West Elgin
TO: MAYOR AND COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: HEATHER JAMES, MCIP, RPP, PLANNER
DATE: SEPTEMBER 22, 2016
SUBJECT: ZONING BY-LAW AMENDMENT APPLICATION FOR HOLLANADA
FARMS LIMITED
RECOMMENDATION:
THAT Council of the Municipality of West Elgin APPROVE Zoning By-law Amendment
File No. P5116, subject to the provisions on the attached By-law.
REASONS FOR AND NATURE OF THE APPLICATION:
The purpose of the Zoning By-law Amendment application is to amend the General
Agricultural (Al) zone of the Municipality of West Elgin Comprehensive Zoning By-law
2015-36 to permit the severance of a surplus farm dwelling and to rezone balance of the
farm to prohibit the construction of any new residential buildings and/or structures.
The subject lands are situated on the north west corner of Henry Road and McDougall
Line, within the geographic Township of Aldborough. The lands are legally described as
Lot 12, Concession 5 and known municipally as 13665 Henry Road.
The lands to be severed, a non-farm residential lot with a surplus farm dwelling will be
rezoned from General Agricultural (Al) Zone to Restricted Agricultural (A3) Zone. The
lands to be severed will have an area of 0.538 hectare (1.33 acre), a depth of 54.86
metres (180.0 ft.) and a frontage of 98.75 metres (324.0 feet) on Henry Road. The
parcel contains a single detached dwelling with private water service and private septic
system.
The lands to be retained, a farm parcel will be rezoned from General Agricultural (Al)
Zone to Agricultural (A2) Zone. The lands to be retained will have an area of 19.69
hectare (48.66 acre), an irregular depth and a frontage of 595.2 metres (1,952.76 feet)
on Henry Road. The parcel will contain a barn (non-livestock). The location of the
subject lands are on the attached Key Map.
County of Elgin Land Division Committee conditionally approved the associated
severance application (File No. E40116) on July 20, 2016; no appeals were received.
SUMMARYICONCLUSION:
The application was circulated to the applicable public agencies for comment and to all
neighbouring property owners within 120 metres of the properties; no concerns were
raised.
The application has been assessed for appropriateness with regard to existing policy
and the impact of the proposal on the surrounding land uses. The application is
consistent with the Provincial Policy Statement and conforms to the County of Elgin
Official Plan and the Municipality of West Elgin Official Plan.
DISCUSSION:
Provincial Policy Statement County of El-gin Official Plan and Municipality of West Elgin
Official Plan
Consistency with the Provincial Policy Statement 2014 and conformity with the County
of Elgin Official Plan and the Municipality of West Elgin Official Plan were determined in
the consent application.
This application is consistent with the Provincial Policy Statement 2014 and conforms to
the County of Elgin Official Plan and the Municipality of West Elgin Official Plan, in
particular with the requirement to rezone the severed and retained parcels.
Municipality of West Elgin Comprehensive Zoning By-law 2015-36
The lands to be severed are proposed to be rezoned from Agricultural (Al) Zone to
Restricted Agricultural (A3) Zone. The A3 zone will permit agri-tourism, animal clinic,
animal hospital, bed and breakfast establishment, dog kennel day care, day care centre,
secondary farm occupation, restricted agricultural use and single unit dwelling. The A3
zone is recommended to be applied to the proposed severed parcel.
The lands to be retained are proposed to be rezoned from General Agricultural (Al)
Zone to Agricultural (A2) Zone. The A2 zone prohibits residential use and residential
buildings and permits agricultural use, agri-tourism use, farm winery, hunting reserve,
production of oil and natural gas and wildlife preserve. The A2 zone is recommended to
be applied to the proposed retained parcel.
Respectfully Submitted, Reviewed by:
Heather James, MCIP, RPP R. Scott Gawley, C. A., C.G.A.
Planner Administrator/Treasurer
KEY MAP
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The Municipality of West Elgin
TO: MAYOR AND COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: HEATHER JAMES, MCIP, RPP, PLANNER
DATE: SEPTEMBER 22, 2016
SUBJECT: ZONING BY-LAW AMENDMENT APPLICATION FOR HOLLANADA
FARMS LIMITED
RECOMMENDATION:
THAT Council of the Municipality of West Elgin APPROVE Zoning By-law Amendment
File No. P6116, subject to the provisions on the attached By-law.
REASONS FOR AND NATURE OF THE APPLICATION:
The purpose of the Zoning By-law Amendment application is to amend the General
Agricultural (Al) zone of the Municipality of West Elgin Comprehensive Zoning By-law
2015-36 to permit the severance of a surplus farm dwelling and to rezone balance of the
farm to prohibit the construction of any new residential buildings and/or structures.
The subject lands are situated on the south west corner of Graham Road and Talbot
Line, within the geographic Township of Aldborough. The lands are legally described as
Part of Lot 18, Concession 13 and known municipally as 9037 Graham Road.
The lands to be severed, a non-farm residential lot with a surplus farm dwelling will be
rezoned from General Agricultural (Al) Zone to Restricted Agricultural (A3) Zone. The
lands to be severed will have an area of 0.75 hectare (1.85 acre), a depth of 109.73
metres (360.0 ft.) and a frontage of 68.58 metres (225.0 feet) on Graham Road. The
parcel contains a single detached dwelling and shed with municipal water service and
private septic system.
The lands to be retained, a farm parcel will be rezoned from General Agricultural (Al)
Zone to Agricultural (A2) Zone. The lands to be retained will have an area of 30.0
hectare (74.13 acre), an irregular depth and a frontage of 96.32 metres (316.0 feet) on
Graham Road. The parcel will be vacant. The location of the subject lands are on the
attached Key Map.
County of Elgin Land Division Committee conditionally approved the associated
severance application (File No. E41116) on July 20, 2016; no appeals were received.
SUMMARYICONCLUSION:
The application was circulated to the applicable public agencies for comment and to all
neighbouring property owners within 120 metres of the properties; no concerns were
raised.
The application has been assessed for appropriateness with regard to existing policy
and the impact of the proposal on the surrounding land uses. The application is
consistent with the Provincial Policy Statement and conforms to the County of Elgin
Official Plan and the Municipality of West Elgin Official Plan.
DISCUSSION:
Provincial Policy Statement County of El-gin Official Plan and Municipality of West EIC.1in
Official Plan
Consistency with the Provincial Policy Statement 2014 and conformity with the County
of Elgin Official Plan and the Municipality of West Elgin Official Plan were determined in
the consent application.
This application is consistent with the Provincial Policy Statement 2014 and conforms to
the County of Elgin Official Plan and the Municipality of West Elgin Official Plan, in
particular with the requirement to rezone the severed and retained parcels.
Municipality of West Elgin Comprehensive Zoning By-law 2015-36
The lands to be severed are proposed to be rezoned from Agricultural (Al) Zone to
Restricted Agricultural (A3) Zone. The A3 zone will permit agri-tourism, animal clinic,
animal hospital, bed and breakfast establishment, dog kennel day care, day care centre,
secondary farm occupation, restricted agricultural use and single unit dwelling. The A3
zone is recommended to be applied to the proposed severed parcel.
The lands to be retained are proposed to be rezoned from General Agricultural (Al)
Zone to Agricultural (A2) Zone. The A2 zone prohibits residential use and residential
buildings and permits agricultural use, agri-tourism use, farm winery, hunting reserve,
production of oil and natural gas and wildlife preserve. The A2 zone is recommended to
be applied to the proposed retained parcel.
Respectfully Submitted, Reviewed by:
Heather James, MCIP, RPP R. Scott Gawle , C.P.A., C.G.A.
Planner Adminjstrator reasurer
KEY MAP
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The Municipality of West Elgin
TO: MAYOR AND COUNCIL OF THE MUNICIPALITY OF WEST ELGIN
FROM: HEATHER JAMES, MCIP, RPP, PLANNER
DATE: SEPTEMBER 22, 2016
SUBJECT: ZONING BY-LAW AMENDMENT APPLICATION FOR HOLLANADA
FARMS LIMITED
RECOMMENDATION:
THAT Council of the Municipality of West Elgin APPROVE Zoning By-law Amendment
File No. P7/16, subject to the provisions on the attached By-law.
REASONS FOR AND NATURE OF THE APPLICATION:
The purpose of the Zoning By-law Amendment application is to amend the General
Agricultural (Al) zone of the Municipality of West Elgin Comprehensive Zoning By-law
f
2015-36 to permit the severance of a surplus farm dwelling and to r o the
rezone balance
farm to prohibit the construction of any new residential buildings and/or structures.
The subject lands are situated on the south side of McDougall Line, within the
geographic Township of Aldborough. The lands are legally described as North Part of
Lots 10 and 11, Concession 6 Western Division and known municipally as 22987
McDougall Line.
The lands to be severed, a non-farm residential lot with a surplus farm dwelling will be
rezoned from General Agricultural (Al) Zone to Restricted Agricultural (A3) Zone. The
lands to be severed will have an area of 0.685 hectare (1.69 acre), a depth of 102.11
metres (335.0 ft.) along the west lot line and a depth of 65.53 metres (215.0 feet) along
the east lot line and a frontage of 80.77 metres (265.0 feet) on McDougall Line. The
parcel contains a single detached dwelling, tobacco pack barn, shed and grain bin with
private water service and private septic system.
The lands to be retained, a farm parcel will be rezoned from General Agricultural (Al)
Zone to Agricultural (A2) Zone. The lands to be retained will have an area of 56.42
hectare (139.42 acre), an irregular depth and a frontage of 725.1 metres (2,378.94 feet)
on McDougall Line. The parcel will be vacant. The location of the subject lands are on
the attached Key Map.
County of Elgin Land Division Committee conditionally approved the associated
severance application (File No. E42/16) on July 20, 2016, no appeals were received.
SUMMARY/CONCLUSION:
The application was circulated to the applicable public agencies for comment and to all
neighbouring property owners within 120 metres of the properties; no concerns were
raised.
The application has been assessed for appropriateness with regard to existing policy
and the impact of the proposal on the surrounding land uses. The application is
consistent with the Provincial Policy Statement and conforms to the County of Elgin
Official Plan and the Municipality of West Elgin Official Plan.
DISCUSSION:
Provincial Policy Statement County of Elgin Official Plan and Municipality of West Elgin
Official Plan
Consistency with the Provincial Policy Statement 2014 and conformity with the County
of Elgin Official Plan and the Municipality of West Elgin Official Plan were determined in
the consent application.
This application is consistent with the Provincial Policy Statement 2014 and conforms to
the County of Elgin Official Plan and the Municipality of West Elgin Official Plan, in
particular with the requirement to rezone the severed and retained parcels.
Municipality of West Elgin Comprehensive.Zoning By-law 2015-36
The lands to be severed are proposed to be rezoned from Agricultural (Al) Zone to
Restricted Agricultural (A3) Zone. The A3 zone will permit agri-tourism, animal clinic,
animal hospital, bed and breakfast establishment, dog kennel day care, day care centre,
secondary farm occupation, restricted agricultural use and single unit dwelling. The A3
zone is recommended to be applied to the proposed severed parcel.
The lands to be retained are proposed to be rezoned from General Agricultural (Al)
Zone to Agricultural (A2) Zone. The A2 zone prohibits residential use and residential
buildings and permits agricultural use, agri-tourism use, farm winery, hunting reserve,
production of oil and natural gas and wildlife preserve. The A2 zone is recommended to
be applied to the proposed retained parcel.
Respectfully Submitted, Reviewed by:
"+tw
Heather James, MCIP, RPP R. Scott Gawl , C.P.A., C.G.A.
Planner Administrat (Treasurer
KEY MAP
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�pODq ONTARIO
GOOD ROADS
•yeg�• ,,,c,,c ASSOCIATI ON
c' ,30 CORNWALL ROAD, 22
OAKVILLE, ONTARIO OB2
TELEPHONE 289-291-6472
` FAX 289-291-6477
�I'ruricpLI_m www.ogra.org
August 30, 2016
Municipality of West Elgin
P.O. Box 490, 22413 Hoskins Line
Rodney ON NOL 2CO
Attention: Mayor& Members of Council
Re: OGRA Conference, February 26 — March 1, 2017, Fairmont Royal York Hotel
OGRA has received numerous letters from municipalities endorsing a resolution from
the Township of South-West Oxford regarding ROMA's decision to end the
OGRAIROMA Combined Conference partnership. OGRA would like to take a moment
to set the record straight.
The OGRA Board of Directors was surprised and disappointed by ROMA's unilateral
decision to revert back to running a separate conference,thus ending a very productive,
17 year partnership that served Ontario municipalities well. The Combined Conference
was a major success that strengthened both organizations. OGRA remains open to re-
establish the Combined Conference partnership with ROMA because that is the best
way for both organizations to serve their municipal members.
That said, we also want to take a moment to assure you that the 2017 OGRA
Conference will continue to offer a diverse cutting edge program for our delegates. We
can confirm that:
• A number of world class keynote speakers have confirmed their attendance;
• The concurrent sessions will cover the wide spectrum of municipal issues and
will continue to be both thought-provoking and applicable to OGRA's municipal
members;
• For the third consecutive year, OGRA will convene the Small Town Forum;
• OGRA's Emerging Municipal Leaders Forum will also be held for the third
straight year;
• OGRA intends to hold a Ministers' Forum and are in discussions with the Ministry
of Municipal Affairs regarding the scheduling of delegations during the
• conference. The fact that the OGRA Conference will be held later in February
when the legislature is sitting, will no doubt facilitate Provincial participation;
The trade show will be substantially enhanced;
• Additional meals will be included in the basic registration fee; and
• Registration fees will be unchanged from 2016 rates.
Should you or any members of your council have any questions, I would encourage to
you contact us.
On behalf of the OGRA Board of Directors, we hope to see you at the 2017 OGRA
Conference in Toronto, February 26th— March 15', 2017.
Regards,
Executive Director
b
Ontario Police O.P.P. Municipal Policing Bureau
Provincial provinciale Bureau des services pollciers des municipalites
Police de I'Ontario
777 Memorial Ave. 777,avenue Memorial
Oriilia ON L3V 7V3 Orillia ON L3V 7V3
Tel: 705 329-6140 T61. :705 329-6140
Fax:705 330-4191 Tbft.:705 330-4191
File Reference: 612-10
September 08, 2016
Dear Mayor ICAO,
In anticipation of the 2017 Annual Billing Statements, the OPP, Municipal Policing Bureau would
like to provide you with the following notice.
Most OPP members are represented by the Ontario Provincial Police Association (OPPA). OPP
salaries and benefits are negotiated through the collective bargaining process. The OPPA
bargains with The Crown in the Right of Ontario, represented by Treasury Board Secretariat
(formerly the Ministry of Government Services)which represents the Employer—the Province
of Ontario. The OPPA Uniform and Civilian Collective Agreements expired on December 31,
2014 and as negotiations on a new agreement are still ongoing, salary rates for 2015 and
beyond have yet to be established.
As part of the current billing model, a reconciliation of the 2015 actual costs to the estimate
provided in the 2015 Annual Billing Statement would normally be included in the 2017 Annual
Billing Statements issued by October 1sl of this year. As the reconciliation of municipal policing
costs is principally salary related it is not possible to perform this calculation in time for the 2017
Annual Billing Statements, The OPP will therefore include both the 2015 and 2016 reconciliation
adjustments in the 2018 Annual Billing Statement, providing municipalities with the opportunity
to include these adjustments in their 2018 budget planning.
Please note the estimated salary rates incorporated in the municipal policing annual statements
are set to reduce the risk of municipalities potentially incurring significant reconciliation
adjustments. The annual estimates of general salary rate increases included in the 2015
through 2017 Annual Billing Statements have been based on current salary rate settlements
with other Ontario municipal police services. The rate increases have been estimated for 2015
through 2017 as 1.5%, 2.64% and 2.54% respectively.
The OPP values its relationship with your municipality and will continue working with all of our
partners to ensure community safety in Ontario. Should you have any questions, please contact
our Financial Services Unit at OPP.MPB.Financial.Services.Unit@opp.ca.
Yours truly,
. ( rc and
Superintendent
Commander,
Municipal Policing Bureau
Ministry of Energy Ministere de ritnergie
Office of the Minister Bureau du ministre
4'h Floor,Hearst Block 4'stage,Edifice Hearst
900 Bay Street 900,rue Bay ®�
Toronto ON M7A 2E1 Toronto ON M7A 2E1 Ontario
Tel.: 416-327-6758 TAI.: 416 327-6758 ,
Fax: 416-327-6754 Telec.:416 327-6754
September 1, 2016
His Worship Bernie Wiehle
Mayor
Municipality of West Elgin
22413 Hoskins Line
PO Box 490
Rodney ON NOL 2C0
Dear Mayor Wiehle:
I wanted to take this opportunity to update you on changes to legislation that will help
protect electricity consumers from door-to-door energy contract sales.
Amendments to the Energy Consumer Protection Act (ECPA), and the supporting
regulation, provide increased protective measures for consumers when entering into
energy contracts with electricity retailers and gas marketers. This includes measures
aimed at protecting consumers against aggressive sales tactics and providing
consumers with the ability to make more informed choices about energy purchases.
Some of the key changes include:
• Banning door-to-door sales of retail energy contracts and creating rules to
govern permissible marketing activity at the home of a consumer;
• Requiring that all retail energy contracts, including those entered into over the
Internet, are subject to a standardized verification process;
• Authorizing the Ontario Energy Board (OEB), through its codes/rules, to require
that prices offered by retailers and marketers be determined in accordance with
specific requirements;
• Prohibiting sales agents selling energy retail contracts from being remunerated
based on commission;
• New cancellation provisions that will also allow consumers to cancel an energy
contract 30 days after receiving their second bill, with no cost; and
• Prohibiting auto-renewal for all energy contracts.
Provisions amending the ECPA will be proclaimed into force on January 1, 2017.
Additionally, the amendments to O. Reg. 389110 (General) made under the ECPA
were filed with the Registrar of Regulations on June 24, 2016, with an effective date of
January 1, 2017.
...Icont'd
4
From: AMO Communications communicate @amo.on.ca>
Sent: Thursday, September 08, 2016 6:31 PM
To:
Subject: AMO Policy Update
September 8,2016
Add your voice to What's Next Ontario?
The looming fiscal gap facing Ontario's municipalities for the next ten years was a major theme of this year's AMO
conference. You've shared your challenges and we've documented a$3.6 billion annual gap if we are to close the infrastracture gap
and provide for future operating needs. How can the gap be narrowed? This fall add your voice to the municipal conversation about
possible solutions.
Between Labour Day and Thanksgiving Day,AMO will be hosting as many discussions with as many municipal elected officials as
we possibly can. Invitations are going randomly to at least one elected official in every member municipal government across the
province to attend one of thirteen,small, face to face,regional meetings being held this fall.
We will also be hosting a series of webinars from September 26 to October 12 to enable as many other members the opportunity to
participate directly in What's Next Ontario? We encourage all elected officials to participate. Webinar signup details can be found
here.
Additional background material regarding What's Next Ontario can be found here:
Add your voice. This is an opportunity for us to work together to determine the direction for our own fiscal future.
Lynn Dollin
AMO President
AMO Contact: Matthew Wilson, Senior Advisor,mwilsonQamo.on.ca-416-971-9856 Ext. 323.
PLEASE NOTE:AMO Breaking News will be broadcast to the member municipality's council, administrator,and clerk. Recipients of
the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required.We have decided to not add
other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists.
DISCLAIMER:Any documents attached are final versions.AMO assumes no responsibility for any discrepancies that may have been
transmitted with this electronic version.The printed versions of the documents stand as the official record.
OPT-OUT: If you wish to opt-out of these email communications from AMO please click here.
A M 0 Asmftnof
niialie Ontario
15
219 Munroe Street
West Lorne,On, NOlc2'1�
September 7,2016
v
Dear West Elgin council members Wiehle; Bodnar,Seman,Wolf, Lwham
I am writing to ask for a reduction of traffic speed on Munroe Street in West Lorne. I am concerned with
the West end of Munroe West of the Bell office. East of the.Belk office has a sidewalk for kids and
pedestrians to walk.West of the Bell office is just the road and personal property. I feel that a sign with
a 30km ahead or a dead slow sign and children playing.sign would help cut down on the speeders.These
signs would also make it easier for the police to fine those who do not slow down. On a daily basis these
speeding cars race down the road with no regard for kids playing. I would like all areas of our community
to be safe for kids to enjoy the streets that they live on.
�I
Thanks for listening to my concerns, below is a list of those in agreement with this letter. "
Sincerely,
Andrew Cruickshank
519.7fi9-3468
acre l: it enk @ocwa.corrm
yst 'ir`: r
r 3r
2J° Al c 1
3L C. . !/ 1.3 fav "I
4 rui 14 1,
7 / '`rte'! Q -' Ca. 17 Ju
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(l(,i to 1. �Y
COUNCIL RESOLUTION
Res: 2016--d-10-7
ednesday Sept 14"', 2016
Moved by:
E
Seconded by:
WHEREAS the cost of hydro continues to climb to rates which are crippling to our residents and
businesses;
AND WHEREAS the Government of Ontario, through the independent Electricity System Operator's LRP
I- RFP process, awarded a wind turbine project for 57.5 MW to Invenergy LLC in March 2016 for the i
Strong Breeze Wind Project in the Municipality of Dutton Dunwich;
AND WHEREAS this wind turbine project was awarded to assist the Government of Ontario to meet its
long term green energy goals;
AND WHEREAS this municipality stated clearly to the Government of Ontario that it was opposed to
hosting this project;
AND WHEREAS it is unfair that the people of rural Ontario, who have opposed industrial wind turbine
projects in -their municipality, have to live with all of the detrimental elements of these projects whiie
their neighbours in cities,who may benefit from any power produced therefrom, do not; i
NOW THEREFORE BE IT RESOLVED THAT the Municipality of Dutton Dunwich call on Premier Wynne
and the Province of Ontario to provide a 100% Hydro rate reduction to residential occupancies in Dutton
Dunwich and a 100% Hydro rate reduction to business or commercial operations in order to compensate
for the hosting of a wind project and to assist to build up its rural Ontario citizens and economy;
AND THAT Premier Wynne and the Government of Ontario provide full funding to enabie businesses in
the Municipality of Dutton Dunwich as a forced wind turbine host municipality, to be completely
outfitted with renewable energy capability,to operate their businesses and be removed from the grid
without penalty. The removal from the grid should assist the government with its overall targets.
AND THAT this resolution be circulated to all Ontario municipalities for support.
Recorded Vote Yeas Nays { HEREBY DECLARE THIS TO BE ATRUE
Carried: AND EXACT COPY OF THE ORIGINAL
I.Fleck
DOCUMENT AS AT. �/s a�G
D. McKillop
Mayor Clar , fit] .a 7u ar11 wick
M. Mentz �I �
r Defeated: HEATHER BO W,DepucyClerk,
�! corporation of the Municipality of
B. Purcell Dutton/Dunwich,commissioner for
C. McWilliam - Mayor
kng aridaviN County ctd&
Mayor
D
From: AMO Communications <communicate @amo.on.ca>
Sent; Wednesday, September 14, 2496 12:32 PM
To:
Subject: NEW FUNDING ANNOUNCEMENT
September 14, 2016
AMO Welcomes Formula Allocation
for New Federal and Provincial Clean Water Funding
Today the Governments of Canada and Ontario announced the intake of Phase 1 Clean Water and
Wastewater Fund (CWWF) projects. Funding will support all municipal governments and their
respective water, wastewater or storm water projects. Federal and provincial funding for this
program is $840 million. With municipal contributions, this will provide more than $1.1 billion to
support projects. This reflects a 50-25-25 per cent contribution by federal, provincial and municipal
governments.
As announced in the federal 2016 Budget, the Clean Water and Wastewater Fund (CWWF)
p rovides about 570 million to support the maintenance and state of good repair projects in Ontario
Federal funding can be used for up to 50 per cent of eligible projects. While projects are to be
completed by March 2018, the federal Minister has the ability to accept some projects that are
longer in length and the federal budget allocated 25% of the funds in 2019 to accommodate this
possibility.
The Government of Ontario is providing about $270 million in new funding as its contribution. In
addition, for those recipients of the Ontario Community Infrastructure Fund (OCIF) will have the
flexibility to use those monies toward the 25% municipal contribution of this Phase 1, CWWF.
Funding will be allocated to municipalities on a formula system based on their proportion of water,
wastewater and stormwater infrastructure and economic conditions. The funding will also have a
base component of$50,000 federal and $25,000 provincial funds to ensure an adequate level of
funding for all municipalities. The intake process will capture project information to ensure
eligibility requirements are met through a short provincial and federal approval process.
Allocation and key program information is being emailed by the Province to municipal
governments with follow up letters to municipal CAOs, Clerks and Treasurers. Intake proposal
deadline is October 31, 2016.
AMO Contact: Craig Reid, Senior Advisor, creta amo.on.ca, 416-971-9856 ext. 334.
i
14
COMMUNUTY SCHOOLS ALLIANCE
ANNUAL REPORT OF THE CHAIR
August 14, 2016
It is a pleasure to present the Annual Report of the Chair at the first Annual Meeting of the
Community Schools Alliance following the adoption of a formal constitution in February, 2015.
The evolution of the Alliance can be traced back to 2008 when the county council of Middlesex
decided that a provincial organization would be the most effective means of lobbying for changes to
the process being followed by school boards across the province to make decisions about student
accommodation. In its first years the Alliance was an informal organization with an executive that
met periodically using conference and video conference calls. That executive developed a platform
that attracted resolutions of support from a large number of municipal councils and municipal
organizations. It also attracted support resolutions from non-municipal bodies including the Ontario
Chamber of Commerce. The platform was also used to develop several presentations made to
successive Ministers of Education and put forward on panels at conferences of municipal
organizations.
For various reasons the activity level of the Alliance declined during the 2010-2014 council term
until the Town of Penetanguishene and Mayor Gerry Marshall circulated a resolution calling a
moratorium on school closures, a review of the student accommodation review process and the
formation of an alliance to represent small town and rural municipalities in lobbying the provincial
government. The Penetanguishene resolution attracted the endorsement of many municipal
councils and subsequently stimulated discussions with members of the executive of the existing
Alliance.
Those discussions led to a decision to convert the Community Schools Alliance into a more formal
organization. As a result, a draft constitution was presented to a meeting of representatives of
municipal councils that had endorsed the Penetanguishene resolution during the OGRA ROMA
conference in February, 2015. The constitution was adopted and an Executive Committee of"Initial
Members" representing all geographic regions of the province was appointed.
Since February, 2015, that Executive Committee has held 17 formal meetings by conference call
and has met informally in August, 2015 at the AMO conference in Niagara Falls and in February of
this year at the OGRA ROMA conference. Actions of the Executive Committee and the Alliance
during that period include the following:
• Adopted a schedule of membership fees based on population
• Sent emails to ail municipalities and all elected officials inviting them to join the Alliance
• Updated the Alliance's website (www.communityschoolsalliance.ca)
• Created a CSA presence on Twitter(@csaont) and Facebook
• Welcomed the appointment of the CSA chair to the Premier's Advisory Group on
Community Hubs
• Reviewed various reports on the impact of school closures
• Monitored accommodation reviews around the province and provided advice when
requested
• Delivered a presentation as part of a panel on Community Hubs at the August, 2015 AMO
conference
b
—
• Presented at the November, 201 Ontario West municipal conference
o 5 p
• Monitored the activity of the province's Community Hubs initiative
• Commissioned a research project on the impact of school closures by Professor William
Irwin
• Reached agreement with AMO to have the CSR's finances hosted by AMO and to have
AMO issue invoices for 2016-17 membership fees
• Delivered a presentation to a People for Education media event releasing their 2016 annual
report
• Agreed to participate in a Big Data for Small Places project in partnership with Frontenac
County
This Annual Meeting will conclude the term of office of the "Initial Members" of the Alliance's
Executive Committee. Some of them have chosen not to seek election to the committee this year
and I want to thank Mayor Lucy Kloosterhuis of Oliver Paipoonge, Mayor (and Warden) Gerry
Marshall of Penetanguishene, Councillor Don Murray of Huron-Kinloss, and Mayor Brian Smith of
Wasaga Beach for their support and contribution to this organization. The other seven members
have been elected by acclamation as a result of a Call for Nominations that was sent to the Head
of Council and CAO of each member municipality in July as required by our constitution.
anticipate that the Executive Committee will fill the vacant positions this fall.
I also want to express our appreciation to Middlesex County Council who have allowed their
Information Technology staff to continue to host and maintain our website and to the Town of
Penetanguishene which has hosted our conference calls. Special thanks and best wishes go to
Penetanguishene's Executive Assistant Kelly Cale who has provided administrative support to the
Executive Committee and will soon begin a maternity leave.
The mission statement in our constitution calls for"a collaborative process that results in
democratically determined decisions regarding education infrastructure". We have seen some
progress in advancing with that mission, primarily as a result of recommendations of the
Community Hubs Advisory Group that issued a progress report this week. However there remains
much more work to be done. We hope that the results of our research will allow us to make a
stronger case for the changes that are critical to the future of students and communities in rural and
northern Ontario.
Respectfully submitted,
Doug Reycraft
Chair
Community Schools Alliance
j
r� .
Page 111
AMOAssaMen o Invoice CSA000026
Munes icipali fi Ontaflo
Date 9/1/2016
Association of Municipalities of Ontario
200 University Avenue
Suite 801
Toronto ON M5H 3C6
(416)971-9856 Ext. 344
Bill To: West Elgin, Municipality of
Box 490
22413 Hoskins Line
Rodney ON NOL 2CO
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Subject: Don't Miss this Event- Proceeds to Tree Planting in Chatham-Kent
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have received this message in error, are not the named recipient(s), or believe that you are not the intended
recipient immediately notify the sender and permanently delete this message without reviewing, copying,
forwarding, disclosing or otherwise using it or any part of it in any form whatsoever.>
2
Making a difference... "naturally"
Media Release
For Immediate Release
September 7, 2016
"Fall Memorial Forest Dedication Services to be Held in September"
Remembering Loved Ones Through a Living Tree Memorial
^: Annual Dedication Services will be held throughout September at three of the seven
Memorial Forests located in the lower Thames watershed. Thousands of trees have been
planted in memory of loved ones since the Lower Thames Valley Conservation
Foundation initiated the program over 19 years ago in partnership with local funeral
homes, horticultural societies and the Lower Thames Valley Conservation Authority. As
noted by one funeral director, `Planting a tree is emotional support which helps each
individual through their grief journey. Conservation is an essential ingredient for a good
environment and quality of life'.
Local clergy will conduct a 'remembrance', 'benediction' and 'blessing' at each service.
Ceremonial trees will be planted, followed by light refreshments. Everyone is welcomed to
attend. Dress comfortably for the outdoors and bring a lawn chair for a 45 minute open-air
program.
➢ Sunday, September 11 at 2 p.m. at C.M. Wilson Conservation Area. A dedication service will be held at the
McKinlay Woodlands... A Living Memorial - a special forest growing at this location in the Municipality of
Chatham-Kent,just south of Chatham. McKinlay Funeral Homes Ltd. in Chatham was the first to establish
a partnership with the Lower Thames Valley Conservation Foundation and the Lower Thames Valley
Conservation Authority. Their funeral home in-Blenheim also supports this memorial forest. in addition, the
McKinlays have taken on a memorial forest in Merlin where a spring service is held in June.
➢ Sunday; September 181h at 2 p.m. at the Mosa Forest (Skunk's Misery) near Bothwell. A dedication service
will be held in partnership with the John C. Badder Funeral Homes of Thamesville, Dresden and Bothwell.
➢ Sunday,September 25th at 2 p.m. at the Tilbury Northside Park Memorial Forest in Tilbury. The Tilbury
and District Horticultural Society will be hosting this service.
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The 'Memorial Forest Program' is an important objective of the Lower Thames Valley Conservation Foundation and
helps to green the watershed. Throughout the lower Thames River watershed, funeral homes have partnered with the
Foundation and donate a tree in memory of loved ones. Family and friends of loved ones can also have a tree planted at
memorial forest sites for a:ianation of$40 per tree (tax receipt available from the Foundation). The individual trees are
not marked, however, records are kept, certificates are mailed to the next of kin and an annual dedication service is held
at four memorial forest sites. Donor cards for memorial trees can be downloaded from the Foundation's website at
www.lowerthamesfoundation.ca under memorial forests or email You rnature alowerthamesfoundation.ca.
The locations of the memorial forests are:
• Big Bend Memorial Forest at Big Bend Conservation Area in the Municipality of Southwest Middlesex, near
Wardsville.
• Badder Memorial Forest at the Mosa Forest in the Municipality of Southwest Middlesex, near Bothwell.
• Sharon Creek Memorial Forest at Sharon Creek Conservation Area in the Township of Middlesex Centre, near
Delaware.
• Rowsom's Tilbury West Memorial Forest at Rowsom's Tilbury West Conservation Area in the Town of
Lakeshore, near Tilbury.
• McKlnlay Woodlands at the C.M. Wilson Conservation Area in the Municipality of Chatham-Kent, near Chatham.
• McKinlay Woodlands at the Merlin Conservation Area in the Municipality of Chatham-Kent, in Merlin.
• Tilbury Northside Memorial Forest in the Municipality of Chatham-Kent at the Tilbury Northside Park in Tilbury.
`One generation plants a tree, so that the next can enjoy the shade. A tree planting program like this is important to the
community and reminds them that harmony with the land is like harmony with a friend. Planting trees is a permanent way
to recognize a loved one and at the same time give back to the earth . A living tree is symbolic of the ongoing memories of
loved ones. By planting a tree, you preserve these precious memories and encourage the preservation of nature for our
future generations.'explains Ken Brooks, a Director of the Lower Thames Valley Conservation Foundation.
The Lower Thames Valley.Conservation Foundation has been in operation since 1995 and is a non-profit, charitable
organization, which works in partnership with the Lower Thames Valley Conservation Authority. The Foundation's 7
volunteer Directors help raise funds towards conservation projects within the jurisdiction of the lower Thames River
watershed and region, to encourage wise management of our renewable natural resources.
For further information please contact:
Bonnie Carey-Administrative Assistant to the Foundation
(519) 264-2420.
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<The contents of this e-mail and any attachments are intended for the named recipient(s). This e-mail may
contain information that is privileged, confidential and/or exempt from disclosure under applicable law. If you
have received this message in error, are not the named recipient(s), or believe that you are not the intended
recipient immediately notify the sender and permanently delete this message without reviewing, copying,
forwarding, disclosing or otherwise using it or any part of it in any form whatsoever.
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Revised Media Release
For Immediate Release
September 16,201&
"Celebrate the Harvest Season at Longwoods and.Ska-fVah-Doht Village!'
'pastas of Fall at Ska-Nah-Doht
Mount Brydges—The autumn season is just starting at
Longwoods Road Conservation Area and Ska-Nah-Doht
Village! Come out for'Tastes ofFalr and help us
celebrate with music,food and crafts,
On Sunday,Octobar 264 the activities start at 11 a.m.and
file event run Mil 4:00 p.m.,rain.or shinel
Admission Is$ti/Adult, $41Youth,under 6 is free and the
Family Rate is$20.00:
E=njoy"Sisters of All Nations"a drum and song group,They met in an Indigenous music class at
Western University and bonded through their love of singing. Now you can hear them share their culture
and inspirations in the natural surroundings of Longwoods.Join host gu€tars"CS and Sawdust"as they
have generously offered to share the stage with't�v for ourfirst ever"Open Jam"all'afternoon.
Stop by the Resource Centre/Museum to view our newest exhibit'7 a Community Collection"which
features family collections from community donors..Some of these items will be back in the vault soon.so
it mely be your only fte to view these extraordinary gems of the museum's collection,
There Is something for everyone so make it a family'dayl Waatch the demonstrations of!lint knapping with
members of the Ontario Archaeological Society and their friends—the best knappers in North Medea.
Follow the scarecrows on the annual scavenger hunt.Or drop by the craft stations to make your own alt.
Then take time to visit our local artisans and crafters who literally have something for everyone's tastesl
Get In some early Christmas shopping.
It would not be Tastes of Fall without the taste!Don't forget to.sample the com soup and-fry bread,an
annual favouritel If you are really hungry the Ntaunt Brydges Lions Club will be Cooking up local
favourites at the food booth with a portion of the proceeds supporting Longwoods.and.Ska-Nah-Doht
Village.There are lots of picnic areas too. Enjoy the 155 acre park and leave the driving to us with a
wagon ride to see the fall colours.
Longwoods Road Conservation Area and Ske-Nah-Doh!Village are located 6.5 km west of Delaware at
8348 Longwoods Road,Mount Brydges. ,lust 30 minutes west of London,or 1 hour east of Chatham.
Pleasavisit ourwebsite wow-1Nilll
For Fwttter Information Contact:
L.omr Thames Valley Conservaftn Authority
61a2e42420
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To download a Guide to Conservati on Areas in Ontario please visit h ://w�vw_n to iioconseM#2narea .cal,
.30-
100 Thames Street.Chatham,ON N3L2VB • wwwAvca.r;a
Pho:i�:5�5-35a-'iiln i�ax:519.351.-3435 E•nza#I:a�Jmin��itvca.ca
Subject: FW: Release to Stakeholders- Public Consultations
Attachments: image001.jpg
From: } - -
Sent:September 15, 2016 3:49 PM
To:
Subject: Release to stakeholders- Public Consultations
International Joint Commission Commission mi to intemationale
Canada and United Mates ; Canada et Etat•s-Unis
For release September 15,2016
International Joint Commission launches public consultations on progress by the
governments to restore and protect the Great Lakes
Over the next year, citizens throughout the Great Lakes basin can participate in a series of online and in-person
discussions and meetings to provide their perspectives about progress by the governments of Canada and the
United States under the 2012 Great Lakes Water Quality Agreement. Their viewpoints will contribute to the
International Joint Commission's (IJC) first assessment of progress made by the governments to restore and
protect the Great Lakes under the 2012 Agreement.
"Residents of the Great Lakes basin have a vital interest in this Agreement, which embodies the spirit of
cooperation between our two countries, as well as the joint goals and activities needed to restore and protect
Great Lakes water quality," said Gordon Walker, chair of the IJC's Canadian Section.
"Restoring Great Lakes water quality continues to be an ambitious undertaking, so it is critical that citizens
express their views on progress to implement this Agreement and work that still needs to be done," said Lana
Pollack, chair of the IJC's US Section.
This month the two countries will issue their first report on their progress to accomplish the goals they agreed to
in the Agreement, which address issues such as toxic contamination, impacts from groundwater, aquatic
invasive species and climate change, and protecting native species and their habitats. The report's release begins
the IJC's public consultation process.
First Citizen Consultation Opportunity: Great Lakes Public Forum and IJC Public Comment Session
The governments of Canada and the United States will discuss their Agreement progress and their science
priorities for the next three years at their Great Lakes Public Forum, to be held at the Allstream Centre in
Toronto on October 4-6, 2016. The IJC will live-stream the event with Detroit Public TV and TVO on Tuesday
and Wednesday, Oct. 4 and 5. The event can be viewed via Iivestream and YouTube.
i
The IJC will hold a public comment session as part of the Forum on Wednesday, October 5 from 4:30-6 p.m.
Registration to provide a statement during this session is available at i�.org.
Second Opportunities: Toronto and Milwaukee Public Meetings
The IJC will hold an additional public meeting for Toronto residents to share their thoughts and experiences on
restoring water quality and water uses along the city's waterfront and Lake Ontario on Wednesday evening,
Oct. 5 at Toronto's City Hall. You can register to attend at Eventbrite.
On Tuesday, Oct. 18, the IJC will hold a public meeting on the other side of the basin—in Milwaukee at 6:30
p.m. at the University of Wisconsin's College of Freshwater Sciences. Citizens can learn about the Milwaukee
region's successes and challenges to restore and protect water quality and water uses in its part of the basin, and
discuss their perspectives about overall Great Lakes water quality. Register here.
Third Opportunity: ParticipatelJC
Throughout the next ten months,the IJC will host a series of monthly online discussions on its online
democracy platform called ParticipatelJC. The sharing platform will include valuable information about the
Agreement and provide opportunities for citizens throughout the Great Lakes region to contribute comments,
videos,photos and stories, and talk with others about progress to restore and protect the lakes. It will also
provide video from the Great Lakes Public Forum and other meetings held around the basin for those who
cannot attend in person. ParticipatelJC will include a variety of discussion forums as well as new information as
we hold public meetings in towns throughout the Great Lakes region.
The online democracy platform goes live on Sept. 20. Click here to join in the conversation.
Fourth Opportunities: IJC Triennial Assessment of Progress Report and Spring 2017 Public Meetings
Between the end of October 2016 and mid-January 2017, the IJC will pull all the information together–the
governments' progress report, its advisory boards' reports and assessments, and citizens' comments–to write a
draft of its Triennial Assessment Report. Once that's released in mid-January, the IJC will host a series of
public meetings in communities across the Great Lakes basin to solicit citizens' comments on the draft report
and issues they're concerned about in their area. The draft report and its appendices will be posted
at IJ._ C�or� and on ParticipatelJC to encourage discussion and comments. A final report will be released in
summer 2017 that will incorporate all scientific, policy and citizen input.
Contacts:
Frank Bevacqua, U.S. Section Office: bevacqud@washington.ijc.org or 202-736-9024
Michael Toope, Canadian Section Office: too em ottawa.i'c.or or 613-947-1420
Sally Cole-Misch, Great Lakes Regional Office: colemischs a,windsor.iac.or or 519-257-6733
2
Elgin`out I y Council Highlights
Museum Receives Funding for Interpretive Kits
°.�ss
5 The Elgin Count Museum is leased to have received a rant in the Of. r di # t 9 Y P g
E �. amount of$2,860 from the Province of Ontario's Seniors Community
f1k ' r #r`pret�rrsY ! �` 7 t
f -y, Grant Program. These funds will be used to create interpretive kits to
a,3a.041 s,,0'OCfC �at�Vl O
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j be used in the County's three long-term care homes for residents and
` s, ,t y participants in adult day programs. The museum has already been
N.
riati ,nexle 'n�t engaging in highly successful historical programming at the homes in
cost icrrsfer�f recent years: These kits will help to enhance this programming and
" f FIR enrich the lives of residents through education and celebration of the
K'N Nv ' ; County's rich history.
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iaww el incou .2 County Council approved the installation and supply of fibre optic
connection to the John Kenneth Galbraith Reference Library in
Dutton. Internet connectivity is a critical piece of community
%ry h F hs infrastructure and it is important that sufficient bandwith exists to
g meet the online useage needs of library patrons. Fibre optic
{ connectivity will result in vastly improved speed and reliability at the
branch.
Recently the Municipality of Dutton Dunwich installed fibre optic
connectivity through Bell Canada to its municipal office. This opened
up opportunities for further fibre installations in the area.
T
For additional information see the September 13, 2016 Elgin County
Council Agenda package.
Assumption of Dexter Line
Construction of the new Dexter Line is well underway and is expected
to be completed in the fall of 2016. The newly constructed road is
ready to be assumed as part of the public highway of the Elgin
County road system.
In order to assume the reconstructed portion of Dexter Line as public
highway, Council approved the following amendments to the Road
Consolidating By-Law 10-10:
THAT the Road Consolidating By-Law 10-10 be amended to include the
r 4' lands and premises hereinafter described.
s
Part of Lot 23, Concession 1, Geographic Township of Yarmouth,
Municipality of Central Elgin, County of Elgin, designated as Part 24, Plan
J' 11 R-9880;
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Part of Lot 24 Concession 1, Geographic Township of Yarmouth,
Y y Municipality of Central Elgin, County of Elgin, designated as Parts 18, 20, 22
' & 23 Plan 11 R-9880
Part of Lot 25, Concession 1, Geographic Township of Yarmouth,
Municipality of Central Elgin, County of Elgin, designated as Part 16, Plan
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Part of Lot 26, Concession 1, Geographic Township of Yarmouth,
Municipality of Central Elgin, County of Elgin, designated as Part 12 & 14,
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Plan 11 R-9880;
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Part of Lot 27 & 28, Concession 1, Geographic Township of Yarmouth,
r Municipality of Central Elgin, County of Elgin, designated as Part 8 & 10, Plan
4� Ir O'rart', tie? rY hE,J 5 F T.-
s� � 11 R-9$80,
Part of Lot 28, Concession 1, Geographic Township of Yarmouth,
Municipality of Central Elgin, County of Elgin, designated as Part 6, Plan
11 R-9880;
L f
Part of a road allowance between the Geographic Townships of Yarmouth
= and Malahide in Concession 1, Municipality of Central Elgin, County of Elgin,
designated as Part 4, Plan 11 R-9880;
Part of a road allowance between the Geographic Townships of Yarmouth
and Malahide in Concession 1, Municipality of Central Elgin, County of Elgin,
designated as Part 25, Plan 11 R-9880;
Part of Lot 1, Concession 1, Geographic Township of Malahide, County of
Elgin, designated as Part 2, Plan 11 R-9880; and;
THAT the County insurance provider, Frank Cowan Company, be informed of
this change.
Request to Transfer Wonderland Road
The Township of Southwold has passed a resolution requesting that
Wonderland Road be transferred to the County of Elgin and that a
similar section of less travelled County road be transferred to
Southwold.
In the Fall of 2015 the Ontario Government and the City of London
completed a new 401 Interchange that significantly increased the
1 r traffic volume on Wonderland Road. Wonderland Road was
r
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s ; previously frequented by low volumes of local traffic. Since the
h
opening of the interchange, the road has seen a significant increase
I I, in traffic volume and is now a major arterial roadway moving traffic
from Elgin County to the 401 and City of London and as a result, now
meets the requirements for a County Road.
If the County assumes Wonderland Road, there will be financial
t " implications as improvements will need to be made to accommodate
the current traffic increase and future traffic increases. These
financial implications may have an effect on other planned capital
' improvements to the County road system.
f Council voted to defer the decision until a more fulsome discussion
s i ;r on financial implications and timeline for expected 10 year capital
E II w
t plan project deferrals could be undertaken. They also recommended
r F, that the Township of Southwold be asked to comment on the
proposed road assumption and transfers.
? i°ERI 'Uj1'ff'
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The full September 13, 201$ Elgin County Council agenda can be
i r
accessed on our website.
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West Elgin - IJr EOn
Community
Health Centre ;`, ;�.�� Matters,
r.
August 31, 2016 x
Dear Community Partner,
The upcoming fall season means that the West Elgin Community Health Centre's
annual "Fall Family Fun Night" is fast approaching.
Fall Family Fun Night is a free event for children ages 0-10 where families can enjoy
themselves and get to know local resources and supports.
We are excited and looking forward to another successful night and we hope that you
can join us on:
Wednesday, October 26, 2016 from 5:00-7:30 pm
At the Rodney Community Centre
135 Queen St., Rodney
If you are able to participate in this event, please complete and return the attached form
before October 5, 2016.
Please note: We would very much appreciate details about the activity or craft you plan
on hosting at your station. This information helps us plan out the location of your station
and prevents duplication of events. We request your agency limit promotional items —
as our focus is on families having fun.
If you have any questions or concerns regarding the Fall Family Fun Night, please do
not hesitate to call. I can be reached at 519-768-1715 extension 2230 or at
rwojkowski @wechc.on.ca.
Thank you in advance for your time, support and commitment to the children, youth and
families of Western Elgin.
rely,
Robert Wojkowski, M.Sc. OT Reg. (Ont.)
153 Main street, The West Elgin Community Health Centre team works with our
West Lorne,Ontario NOL 2Po communities and our partners to provide accessible,high quality
T 519-768-1715 F 519-768-2548 health care, health promotion and community support services.
info @wechc.on.ca www.wechc.on.ca.
FALL FAMILY FUN NIGHT 2016
Agency Participation Form
Please return before Wednesday, October 6. 2015.
Fax: 51 9-768-2548
E-mail: rwojkowski @wechc.on.ca
• Name of Agency:
• Contact information:
• Names of Service Providers/Volunteers attending:
• Event/Activity planned for the evening:
• Size & type of space required:
• # of Tables & Chairs required:
• Other materials required
From: ca>
Sent:
To:
Subject: AMO P=all Energy Symposium
Attachments: Energy Symposium Flyer.Updated version.pdf
September 8,2015
Dear AMO Members:
There is an unprecedented interest in energy right now. Municipal leaders across the province have passed resolutions and expressed
interest in a range of subjects from the costs of energy to the need to renew and expand electricity and natural gas distribution to
power our economies to opportunities of a low carbon economy. Building on this interest,AMO has developed a two-day symposium
focusing on energy now and into the future.
I encourage you to sign up today to continue your leadership on this issue.
Yours sincerely,
Lynn Dollin
AMO President
PLEASE NOTE:AMO Breaking News will be broadcast to the member municipality's council, administrator,and clerk. Recipients of
the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required.We have decided to not add
other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists.
DISCLAIMER:Any documents attached are final versions.AMO assumes no responsibility for any discrepancies that may have been
transmitted with this electronic version.The printed versions of the documents stand as the official record.
OPT-OUT: if you wish to opt-out of these email communications from AMO please click here.
1
AM
n'
ENERGY Municipal Energy
Champions Ions
NOW
are coming together to discuss
and into _ ideas, opportunities, best
practices and practical tools
FUTURE as they explore and shape
Ontario's energy future.
Why Attend: The future of energy in
Ontario has a new path, and Municipal Leaders
are helping pave it,
This two day event will help you build your
municipal plan for adapting to and adopting
new ideas that will benefit both the climate and
the economy of your home area.
When: November 3rd and 4th, 2016
k How Much: $150 plus HST
Where: Holiday Inn Toronto Airport,
970 Dixon Road
To book a room please call 416.675.7611 and let
them know you are attending the AMO Energy
Symposium. Room rates are $119 per night for
a standard room. Please note special rates have
not been negotiated for other room types.
What is on the program*)
Over the course of two days plenary sessions will The afternoon of Day two (November 4) will be
explore: divided into three streams. These workshops will
• Prologue: What Has Happened and Where help you develop a checklist and work plan for
We are Today you and your municipality to work through.
• Grading Ontario Energy
• The Hard Questions on Electricity • Stream 1 is geared to small municipalities
• Current Relationships - Energy and Air (under 10,000 population) or for those who
• What's Going on in Other Places have limited capacity in energy planning.
• Micro Grids • Stream 2 is geared to municipalities with a
• Storage Solutions population of up to 50,000 or have some
• Energy Sources and Best Use Practices capacity in energy planning.
• Beyond 2020 • Stream 3 is geared to large municipalities
• Tackling Transportation who have started energy planning and have
• Building Better Buildings strong capacity in this role.
• Distributed Generation and Storage
• Cap and Trade Opportunities for Your
Municipality
*Topics subject to change,please visit amo.on.ca/Events/ES for AMPAssociabonof
the most up-to-date program Municipalihes Ontado
Energy Now and Into the Future
� V Fr� i•�U� r
A., A Symposium for Municipal Leaders
p ° ® Registration Form
November 3 and 4, 2016
Holiday Inn Toronto International Airport, 970 Dixon Rd, Toronto
Name
Municipality/Organization
Title
Twitter Handle
Mailing Address
Municipality Province Postal Code
Primary Telephone E-mail Address
Registration Fees: Please let us know if you have any specific dietary or
Full Symposium: $150 plus HST($169.50) accessibility needs:
Registration includes: lunch and dinner reception on
November 3; breakfast and lunch on November 4.
Day Two Selection: Afternoon sessions on November 4th,will Please send completed forms to:
be instructor led workshops that will help you build your checklist Fax:416.971.9872
for a low carbon future for your municipality. Each session will be E-mail: events @amo.on.ca
targeted by size of municipality, Mail:Attn:AMO Events: 200 University Avenue, Suite 801,
Toronto, ON., M511 3C6
Please select one STREAM option
Cancellation Policy;
❑ Stream 1: Under 10,000 OR new to energy planning. All conference refund requests must be submitted in writing to
events@a amo.on.ca before October 3, 2016,for a full refund,
❑ Stream 2: 10,000 to 50,000 OR modest capacity less a $85 plus HST($96.05) processing fee. No refunds will
❑ Stream 3: Over 50,000 OR greater capacity be given after October 3, 2016
Substitution Policy:
Delegates may substitute in their place another delegate at
any time, including on-site.
Payment Information ❑ MasterCard ❑ visa
❑ Invoice Me (option only available to Member municipalities) Credit Card #
❑ Cheque enclosed please make cheque payable to Expiry Date
Association of Municipalities of Ontario Signature
HST, 10673294RT001
By completing this registration form you are providing AMO with consent to send information on Name on Card
alt activities related to current and future courses on the topic of Energy.If you wish to no longer
receive information from AMO please contact apteut @ame.on.co to unsubscribe.
Subject: AMO Policy Update-Speech from the Throne Emphasizes Action on Electricity Costs
September 12,2016
Speech from the Throne Emphasizes Action on Electricity Costs
The Ontario Legislative Assembly opened its Fall 2016 session today with Lieutenant Governor Elizabeth Dowdeswell delivering
Premier Kathleen Wynne's government's second Throne Speech entitled"A Balanced Plan to Build Ontario Up for Everyone".This
Speech from the Throne was focused on reducing electricity costs for Ontario residents and businesses.Municipal governments will
find the following items of particular interest.
Energy
Electricity rates impact many, from bottom line operating costs to residents' standard of living and our overall economic
competitiveness.
The speech noted that the move toward a cleaner and more reliable electricity system in Ontario had increased costs to residential and
business energy consumers. While noting the government's previous moves to contain costs through some renegotiated green energy
agreements, consumer programs and conservation incentives delivered through Local Distribution Companies,the speech announced
their intent to move forward with additional support to reduce Ontarians' electricity costs.
• HST Rebate: The government will rebate the cost to consumers and small businesses of the eight per cent Harmonized Sales
Tax(HST)on electricity bills to make them more affordable starting in January 2017.
• Rural Electricity Costs: In addition to the new HST rebate,the government will move to"significantly enhance"the existing
rural support program so that rural electricity consumers can save up to 20 per cent on their existing costs for electricity.
• Industrial Conservation Initiative: For industrial users,the government will expand eligibility for the Industrial Conservation
Initiative to help industrial electricity users shift their consumption to non-peak periods yielding savings of up to 34 per cent.
Further details will be forthcoming on these actions. In addition,we'll be investigating what opportunities might exist for municipal
savings. While providing rate relief to some consumers,the structure of the hydro system remains unchanged.
Climate Change
The government's commitment to climate change and cap and trade policy was reaffirmed and that cap and trade revenues will be
available next year for reinvestment in greenhouse gas(GHG)reduction projects and helping residents and businesses invest in
technologies which reduce GHGs.
Infrastructure
The government's existing commitment to infrastructure in the Throne Speech was highlighted.The government will spend$160
billion over 12 years in this area. It also reaffirmed that the government would work with the federal government to provide its Phase
2 infrastructure funding. We are awaiting the Phase I Clean Water,Wastewater,and Stormwater Funding(CWWF)in Ontario.The
Province is committed to facilitating access to the Ring of Fire.
Roads and Bridges:
It was said that 5,000 km of roads would be built or repaved and more than 750 bridges will be built,repaired or rebuilt--with almost
half of these roads and 200 of these bridges being in Northern Ontario.
Transit:
The government also restated its commitment to invest in regional and local light rapid transit,noting that GO regional rail expansion
will significantly increase trips while light rail systems in Waterloo,Hamilton,Ottawa,Toronto,and Mississauga will be established.
1
Child Care
The provincial government will provide funding and work with school boards and municipalities to expand community hubs. It will
also increase child care spaces by an additional 100,000 across the province in the next five years to support parents.
Fiscal
The Province recommitted that the 2017118 provincial budget will be a balanced budget. It will be important to see how new
commitments of today's Throne Speech are reflected in its financial plan. Stay tuned for the Fall Economic Statement expected later
this year as it is often accompanied by an Omnibus Bill that can have items of significance for municipal governments.
It is understood that all government bills on the order paper as of September 8"'will be reintroduced.We will be monitoring what
happens to a number of private members'bills of interest to the municipal sector and whether they are also reintroduced and debated.
These include items on human trafficking,use of safety cameras, and land use planning.
AMO Contact: Craig Reid, Senior Advisor,creid @amo.on.ca,416-971-9856 ext. 334.
PLEASE NOTE:AMO Breaking News will be broadcast to the member municipality's council,administrator, and cleric:Recipients of
the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required.We have decided to not add
other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists.
DISCLAIMER:Any documents attached are final versions.AMO assumes no responsibility for any discrepancies that may have been
transmitted with this electronic version.The printed versions of the documents stand as the official record.
OPT-OUT: If you wish to opt-out of these email communications from AMO please click here.
A Mossadan c
muniapalftis Ontario
2
September 15,2016
Mrs.Judy Peters
Box 147 198 Queen St.
Rodney,Ont.
NOL 2C0
Municipality of West Elgin
22413 Hoskins Line
Rodney,Ont.
Attention: Council
i
To Whom It May Concern:
Calvary United Church has requested to use the Recreation Centre on Saturday, November 19,2016
from 1-5 PM to have a Quarter Auction. This will be a fundraiser to provide accessibility into the church
for those who are unable to use the stairs. Since we are not a service club and area non-profit
organization, I would like to request the fee for using the centre be waived.
Thank you for your consideration for this request.
Sincerely,
Judy Peters
To: �
Subject: Must Read Nofice: AMO Guestroom Booking Date Moved to Oct 3
Attachments: 2017GRBookingPolicyE.pdf
Attention: To those who book for and attend the AMO AGM Annual Conference
Ottawa will be hosting a number of events in 2017 in celebration of Canada's 160th, including the AMO AGM &Annual
Conference. As their calendar books up, so do hotel rooms in Ottawa. In order to manage a potential run on hotel rooms,
and ensure that our delegates are able to book rooms in Ottawa, AMO is moving up the hotel booking date to Monday,
October 3 at 10 am.
1 encourage you to read the attached guest room booking policy in full prior to making any bookings at either the primary
hotel or any of the secondary hotels. Rates, distance from the venue and cancellation policies are outlined both in the
policy and on the booking sites of the individual hotels.
To help you plan your stay, note that the conference will be held at the Shaw Convention Centre and the Westin Hotel. It
will run from Sunday, August 13 to Wednesday, August 17, with programming on Sunday generally starting after 2:00 pm,
concluding on Wednesday before noon.
If you have any questions or concerns about this change or about bookings in general please do not hesitate to contact
me, Nav Dhaliwal at ndhaliwal(abamo.on.ca, or at 416.971.8856 ext. 330.
Thank you
AMO Events
DISCLAIMER: Any documents attached are final versions. AMO assumes no responsibility for any discrepancies that may have been
transmitted with this electronic version. The printed versions of the documents stand as the official record.
OPT-OUT: If you wish to opt-out of these MIDAS email communications from AMO please Click Her
1
2017 AGM/Conference: August 13 - 16, 2017
A Munielpa t s Waldo Guestroom Booking Policy for the 2017 AMO Annual Conference in Ottawa, Ontario
The 2017 AMD AGM/Conference will be held at The Shaw Centre and Westin Ottawa.The City of Ottawa has a number of
accommodations available to AMD delegates.AMD has secured the Westin Ottawa as the main conference hotel,where this
booking policy will apply, Rates have also been negotiated for AMD delegates at the following hotels.
Hotel Location AMD Room Rate Distance from
(starting at) Conference
Westin Ottawa* 11 Colonel By Drive $251/night plus taxes n/a
Fairmont Chateau Laurier 1 Rideau St $255/night plus taxes 300 metres
Les Suites Hotel Ottawa 130 Besserer St $ 199/night plus taxes 500 metres
Novotel Ottawa 33 Nicholas St $ 175/night plus taxes 500 metres
Lord Elgin Hotel 100 Elgin St $ 174/night plus taxes 700 metres
Delta Ottawa City Centre 101 rue Lyon Street $ 200/night plus taxes 2.2 km
*Primary Conference Hotel
As in previous years,the AMD room blocks will not be released for booking until:
Monday, October Ord, 2016 10:00 a.m.
Also, a non-refundable cancellation fee is in place at the Westin Hotel for guest room reservations in order to deter the
practice of overbooking guest rooms.Cancellation policies are in effect at the five secondary hotels; please refer to their
wabsites and/or your confirmation notice for details.
The Booking Process
The 2017 block of guest roams at the main conference hotels will be released for booking on
October 3rd, 2016 at 10:00 a.m. Municipalities will be given ttTe opportunity to make individual bookings at this time.
All guest rooms must be booked using a credit card.and must be assigned individual names, any multiple bookings under one
guest name will not be allowed. We are therefore requesting your co-operation with the 2017 booking process.
All reservations may be made either online through the AMD Group Links that will be available on
October 3rd, 2016 starting at 10:00 a.m. on the AMD website(www.amo.on.ca), or by phone, unless
otherwise indicated please identify yourself'as part of the Association of Municipalities of Ontario(AMD) block:
• Westin Ottawa*:
• Group Block Code: RTH10A or AMD 2017
• Reservations by calling 613.560.7000 or 866.716.6101 or using the web link available online
• Cut off date is July 10, 2017
• Please note the Westin will request a three-night deposit at time of booking, Full details* below.
• Fairmont Chateau Laurier:
• Group Block Code:AM00817 or AMD Conference
• Reservations can be made by calling 1.800.441.1414 or using the web link available online
• Cut off date is July 13,2017
• Les Suites Hotel:
• Group Block Code:AM02017
• Reservations can be made by calling 1.800.267.1969(US 8r Canada) 1.613.232.3000
(international)
• Cut off date is June 30,2017
Page 1 of 2
o NovotelOttawa:
■ Group Block Code:
R ■ Reservations can be made by calling 1.855.677.3033 or 613.230.3033 or using the web link
available online
■ Cut off date is July 14, 2017
■ Please note the Novotel will request a one-night deposit at-time of booking.
o Lord Elgin Hotel:
• Group Block Code:AMO Conference
• Reservations can be made by calling 1.800.267.4298 or using the web link available online
• Cut off date is July 13,2017
o Delta Ottawa City Centre:
• Group Block Code: 0817AM0
• Reservations can be made by calling 613.237.3600 ext 6200 or 1.855.330.5360 or using the web
link available online
• Cut off date is June 20,2017
Please note the following booking policy applies only to the Westin Hotel.
■ At time of booking the hotel will charge a deposit that will guarantee your stay. Hotels will charge up to three-nights
on all reservations, securing rooms over the peak conference dates of August 13- 16,2017.
■ Should you wish to reduce the number of nights you are staying,the hotel has the discretion to consider this a
cancellation and rebooking for a shorter duration, and may choose not to refund the cancelled nights).
■ Should you cancel your reservation between the date of booking your reservation and the hotel cut-off date listed you
will be charged a one night non-refundable cancellation fee and have the remainder of the deposit in excess of one-
night credited back to your credit card.
■ After the hotel cut off date listed above if you cancel the guest room reservation or reduce the number of nights-you
plan on staying at the hotel then none of the deposit will be refunded.
■ You may change names on the reservation without penalty at any time.
■ Please review the confirmation notice sent to you by the hotel as soon as you receive it to ensure the information is
correct.
We hope that this process will encourage municipalities to book only those guest rooms that are actually needed so that
more delegates will have the opportunity to stay at the official conference hotels. If you have any questions about this policy,
please contact Navneet Dhaliwal at 416.971.9856 ext. 330,toll free 1.877.426.6527 or by email at ndhaliwal @amo.on.ca.
TO Recap
• Bookings open on October 3rd, 2016 at 10 am.
• Bookings made will be secured to a credit card.
• A deposit in the full amount of the booking will be taken at this time.
• If you cancel your booking before June 26, 2017 you will lose the equivalent to one-night accommodation.
• Any changes or cancellations made after June 26, 2017 will not be refunded.Any concessions on this are at the
discretion of the hotel you have contracted your accommodations with.
• Please review the confirmation notice from the hotel as soon as it is received to ensure the details are correct.
Page 2 of 2
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Media Release
For Immediate Release
September 12, 2016
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"Fall experiential learning activities"
Outdoor Education Programs at Longwoods Road Conservation Area!
Mount Brydges—Attention teachers! Book your class for a fall conservation or native studies outdoor program at
Longwoods Road Conservation Area and the Ska-Nah-Doht Village and Museum. Hear the autumn calls of the blue
jays,the drumming of woodpeckers,the rustling of squirrels and chipmunks and the sounds of school children
learning in the great outdoors! Offered year-round,our programming is very popular especially in the fall. Students
arrive from as far away as Windsor,Woodstock, Stratford and Sarnia, and as nearby as Delaware and Mount
Brydges. From JK, Secondary School, College, University and English as a Second Language classes,students
enjoy the outdoor and museum studies at Longwoods. Introducing New Canadians to our heritage and the
environment in a natural setting is an experience that cannot be duplicated in the classroom.
Learn about Native communities 1,000 years ago on a tour of a longhouse at Ska-Nah-Doht Village, search for
creatures at the marsh,or experience a Carolinian forest-all programs are engaging,fun and directly linked to the
Ontario Curriculum, Over 25 different Outdoor Education Programs and eight Native Studies Programs are taught by
experienced, qualified Conservation Authority staff. We will even bring some programs to your classroom! Several
environmental programs are offered in Chatham-Kent at the C.M. Wilson Conservation Area. Visit our website at
www.ltvca.ca and check out our Education Program brochures online. Give us a call at 519-264-2420 or email us at
info@Itvca.ca to book a field trip. We'd be happy to offer suggestions and tailor programs especially designed for
your class!
Owned and operated by the Lower Thames Valley Conservation Authority, Longwoods Road Conservation Area's
155 acres of Carolinian forest,wetlands and ravine systems provide a variety of natural habitats to learn about the
environment in the outdoors. Facilities are wheelchair accessible, including the Resource Centre 1 Museum, Ska-
Nah-Doht Village,woodland bridges and boardwalk systems. Two hundred year old heritage log cabins offer unique
teaching classrooms and shelter during the lunch time. Many schools enjoy bringing a barbecue lunch to have at the
pavilion as a treat for their students.
Don't delay as preferred dates booked quickly! Visit us soon at Longwoods Road Conservation Area and Ska-Nah-
Doht Village and Museum. We are located in the Municipality of Strathroy-Caradoc,just 6.5 km west of Delaware
(half hour west of London)or 10 km east of Melbourne(one hour east of Chatham)at 8348 Middlesex County 2
(Longwoods Road),just southwest of Mount Brydges. Hope to see you soon!
To Book a Field Trip Contact:
Lower Thames Valley Conservation Authority
519-264-2420
info(&Itvca.ca www.ltvca.ca
:.�...., -30-
100 Thames Street, Chatharn, ON N71_2Y8 - www.ltvca.ca
Phone: 519-354-7310 - Fax:519-352-3435 • E-mail: adrnin @ltvca.ca