The URL can be used to link to this page

11 - September 27, 2016 County Council Agenda Packagef Elgin( 'k,, �u ORDERS OF THE DAY FOR TUESDAY, September 27, 2016 - 9:00 A. M. ORDER 1st Meeting Called to Order 2nd Adoption of Minutes — September 13, 2016 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations DELEGATIONS: 9:00 a.m. Elizabeth Sebestyen, Acting Director, St. Thomas -Elgin Ontario Works with reports titled "2015 Year In Review — Ontario Works Division" and "2015 Progress Report — St. Thomas - Elgin 10 -year Housing and Homelessness Plan". (attached) 9:15 a.m. Dan McNeil, Chair, Healthy Communities Partnership & Central Elgin Councillor and Jessica Lang, Health Promoter, Elgin St. Thomas Public Health with PowerPoint presentation titled "Get Active Elgin". (attached) 5th Motion to Move Into "Committee Of The Whole Council" 6th Reports of Council, Outside Boards and Staff 7th Council Correspondence 1) Items for Consideration 2) Items for Information (Consent Agenda) 8th OTHER BUSINESS 1) Statements/Inquiries by Members 2) Notice of Motion 3) Matters of Urgency 9th Closed Meeting Items - none 10th Recess 11th Motion to Rise and Report 12th Motion to Adopt Recommendations from the Committee Of The Whole 13th Consideration of By -Law 14th ADJOURNMENT LUNCH WILL NOT BE PROVIDED NOTICE: Deputy Warden for September Deputy Warden for October October 18, 2016 November 18, 2016 1 Councillor Wolfe Councillor Ens County Council Meeting 2016 Warden's Dinner — Elgin International Club, West Elgin DRAFT COUNTY COUNCIL MINUTES Tuesday, September 13, 2016 The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present except Councillor Mennill (vacation). Warden Wiehle in the Chair. ADOPTION OF MINUTES Moved by Councillor Wolfe Seconded by Councillor Martyn THAT the minutes of the meeting held on July 26, 2016 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — At the appropriate time, Councillor Ens declared a conflict of interest on a specific in -camera item; regarding Road Allowance Agreement — Legal Instructions. Councillor Ens refrained from discussing and voting on this item as he has dealings with this firm. Moved by Councillor Marr Seconded by Councillor Currie THAT we do now move into Committee Of The Whole Council - Carried. REPORTS YWCA Terrace Lodge Pool Agreement Renewal - 2016/2017 — Director of Homes and Seniors Services The director presented the report recommending that Council renew the Terrace Lodge Pool Agreement with the YWCA. Moved by Councillor Marr Seconded by Councillor Jones THAT Council direct staff to negotiate at minimum a 1.5% increase for the 2016/2017 agreement with the YWCA for the use of the pool at Terrace Lodge; and, THAT Council direct staff to sign the 2016/2017 agreement with the YWCA. - Carried. Staff was directed to make the renewal short-term given the plans to rebuild Terrace Lodge Museum Seniors Communitv Grant — Director of Communitv and Cultural Services The director informed Council that the Elgin County Museum has received funding to develop interpretive kits for programming at Elgin County's Long -Term Care Homes. This funding comes from the Province of Ontario's Seniors Community Grant Program. Moved by Councillor Martyn Seconded by Councillor Ens THAT a project in the amount of $2,860 be added to the Elgin County Museum's operating budget to be expended by March 31, 2017 for the purposes of producing educational kits for seniors' programming under the terms of the Province of Ontario's Seniors Community Grant program; and, County Council 2 September 13, 2016 THAT the Warden issue a letter of appreciation to the Ontario Minister Responsible for Seniors Affairs and the Member of Provincial Parliament for Elgin -Middlesex -London. - Carried. Upgrade to Fibre Internet Service at Dutton Library — Director of Community and Cultural Services The director presented the report recommending that Council approve the installation and supply of fibre optic internet connectivity to the John Kenneth Galbraith Reference Library in Dutton. Moved by Councillor McWilliam Seconded by Councillor Marr THAT the Chief Administrative Officer be authorized to enter into a five-year agreement with Bell Canada for the installation and supply of a dedicated fibre-optic connection to the John Kenneth Galbraith Reference Library, Dutton as soon as installation can be completed and subject to the terms and budgetary implications as outlined in the report titled "Upgrade to Fibre Internet Service at Dutton Library" dated August 18, 2016. - Carried. Quarterly Information Report - Contract Awards April 1, 2016 to June 30, 2016 — Purchasing Coordinator The coordinator presented the report summarizing contract awards exceeding $15,000 between April 1, 2016 and June 30, 2016. Moved by Councillor Currie Seconded by Councillor Jones THAT the report titled "Quarterly Information Report - Contract Awards, April 1, 2016 to June 30, 2016" from the Purchasing Coordinator, dated August 15, 2016 be received and filed. - Carried. 2016 July Year -To -Date (YTD) Budaet Performance — Director of Financial Services The director presented the Year -To -Date Budget comparison with a performance of $299,000 favourable. Moved by Councillor Currie Seconded by Councillor Martyn THAT the report titled "2016 July Year -To -Date (YTD) Budget Performance" from the Director of Financial Services, dated August 22, 2016 be received and filed. - Carried. No Parking By -Law Amendment - County Road 327, Sparta — Deputy Director of Engineering Services The deputy director presented the report requesting that Council authorize amendments to an existing no -parking zone in Sparta to improve sight lines. Moved by Councillor Martyn Seconded by Councillor Wolfe THAT the proposed No Parking By -Law amendment be deferred for further investigation and a site visit. - Carried. County Council September 13, 2016 Tender Results - Edison Drive Bridge Replacement — Deputy Director of Engineering Services The deputy director presented the report informing Council that Facca Incorporated had been selected for the Edison Drive Bridge replacement. This tender was pre -approved by Council at the July 26th meeting to expedite the project schedule. Moved by Councillor Ens Seconded by Councillor Currie THAT the report titled "Tender Results — Edison Drive Bridge Replacement' from the Deputy Director of Engineering Services, dated August 15, 2016 be received and filed. - Carried. Adopt-A-Hiahwav Proaram Review — Director of Enaineerina Services The director presented the report recommending that Council discontinue the Adopt -A -Highway Program since no insurance firm will provide liability coverage for participants and participation in the program has been steadily declining in recent years. Moved by Councillor Currie Seconded by Councillor McWilliam THAT due to the unavailability of proper insurance coverage and due to a lack of interest in the program, the Adopt -A -Highway Program be discontinued. - Carried. Transfer of Wonderland Road to the Countv of Elain — Director of Enaineerina Services The director presented the report recommending that the Township of Southwold transfer Wonderland Road to the County of Elgin in exchange for a similar section of less travelled County road. Moved by Councillor McWilliam Seconded by Councillor Marr THAT the report titled "Transfer of Wonderland Road to the County of Elgin" from the Director of Engineering Services, dated August 9, 2016, be deferred for more fulsome discussion on financial implications and timelines for expected 10 year capital plan project deferrals; and, THAT the Township of Southwold be asked to comment on the proposed road assumption and transfers. - Carried. Assumption of Dexter Line — Director of Engineering Services The director presented the report requesting that Council approve amendments to the Road Consolidating By -Law 10-10 in order to assume the reconstructed portion of Dexter Line as public highway. Moved by Councillor Jones Seconded by Councillor Currie THAT the Road Consolidating By -Law 10-10 be amended to include the lands and premises hereinafter described: Part of Lot 23, Concession 1, Geographic Township of Yarmouth, Municipality of Central Elgin, County of Elgin, designated as Part 24, Plan 11 R-9880; Part of Lot 24, Concession 1, Geographic Township of Yarmouth, Municipality of Central Elgin, County of Elgin, designated as Parts 18, 20, 22 & 23, Plan 11 R-9880; County Council September 13, 2016 Part of Lot 25, Concession 1, Geographic Township of Yarmouth, Municipality of Central Elgin, County of Elgin, designated as Part 16, Plan 11 R-9880; Part of Lot 26, Concession 1, Geographic Township of Yarmouth, Municipality of Central Elgin, County of Elgin, designated as Part 12 & 14, Plan 11 R-9880; Part of Lot 27 & 28, Concession 1, Geographic Township of Yarmouth, Municipality of Central Elgin, County of Elgin, designated as Part 8 & 10, Plan 11 R-9880; Part of Lot 28, Concession 1, Geographic Township of Yarmouth, Municipality of Central Elgin, County of Elgin, designated as Part 6, Plan 11 R-9880; Part of a road allowance between the Geographic Townships of Yarmouth and Malahide in Concession 1, Municipality of Central Elgin, County of Elgin, designated as Part 4, Plan 11R- 9880; Part of a road allowance between the Geographic Townships of Yarmouth and Malahide in Concession 1, Municipality of Central Elgin, County of Elgin, designated as Part 25, Plan 11R- 9880; Part of Lot 1, Concession 1, Geographic Township of Malahide, County of Elgin, designated as Part 2, Plan 11 R-9880; and; THAT the County insurance provider, Frank Cowan Company, be informed of this change. - Carried. Human Resources Policv 9.80 Amendments — Director of Human Resources The director presented the report recommending that Council approve amendments to Human Resources Policy 9.80 related to bereavement leave for non-union staff. Moved by Councillor Wolfe Seconded by Councillor Currie THAT County Council approve the report titled "Human Resources Policy 9.80 Amendments" dated August 18, 2016; and, THAT County Council approve and adopt the attached corresponding policy changes (Human Resources Policy Number 9.80), as soon as practicable. - Carried. Council recessed at 9:55 a.m. for the Annual County Council Photograph and reconvened at 10:27 a.m. CORRESPONDENCE Items for Consideration 1. Bonnie Adams, Reeve of the Township of Carlow/Mayo requesting the Minister of Transportation support Bill 171, Highway Traffic Amendment Act (Waste Collection Vehicles and Snow Plows) 2016. Request for Reconsideration Note: This matter was received and filed by Elgin County Council at its July 26, 2016 meeting. 2. Kelly McDowell and Sandra Misener with updated information on Autism funding in the hopes that County Council reconsider and endorse their request for the Provincial Government to provide additional program and resource funding for individuals of all ages with Autism and their families. The following recommendation was adopted in regard to Correspondence Item #1: County Council 5 September 13, 2016 Moved by Councillor Jones Seconded by Councillor Marr THAT Correspondence Item #1 be received and filed. - Carried. No action was taken regarding the Request for Reconsideration as the matter was previously received and filed by Council. Items for Information 1. The Arts & Cookery Bank listing Social Media Analytics from July 4th —26 th 2016. 2. Brent Kennedy, Director, Rural Programs Branch, Ministry of Agriculture, Food and Rural Affairs with information and highlights of the new formula -based component and the application -based, top -up component of the Ontario Community Infrastructure Fund (OCIF). 3. Beverly Stevenson, Ministry of Natural Resources and Forestry, Wildlife Research and Monitoring Section with information on the annual oral rabies vaccine (ORV) summer and fall bait distribution. 4. Western Ontario Wardens' Caucus (WOWC) with a Media Release titled "Economic Development Action Plan Underway for Southwestern Ontario". 5. Southwestern Integrated Fibre Technology Inc. (SWIFT) announcing newly elected Board of Directors' appointments. 6. M. Casavecchia-Somers, Chief Administrative Officer/Clerk, Township of Malahide with a resolution regarding the establishment of a Terrace Lodge — Fundraising Committee. 7. J. W. Tiernay, Executive Director, Ontario Good Roads Association (OGRA) with information on the 2017 OGRA Conference. Moved by Councillor Marr Seconded by Councillor Ens THAT Correspondence Items #1 — 7 be received and filed - Carried. OTHER BUSINESS Statements/Inquiries by Members Councillor Jones put his name forward for Warden in 2017. Notice of Motion — None. Matters of Urgency — None. Closed Meeting Items Moved by Councillor Martyn Seconded by Councillor Wolfe THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Municipal Act Section 239.2; (e) litigation or potential litigation including matters before administrative tribunals; affecting the municipality or local board and (f) advice that is subject to solicitor -client privilege, including communications necessary for that purpose — Road Allowance Agreement — Legal Instructions; (c) a proposed or pending acquisition or disposition of land by the municipality or local board — Dexter Line Land Acquisitions - Status Update #9; (a) the security of the property of the municipality or local board — Ontario Clean Water Agency - New Lease Agreement; County Council September 13, 2016 (c) two items: a proposed or pending acquisition or disposition of land by the municipality or local board — Land Valuation & Acquisition for New Terrace Lodge Facility; and Court Facilities Negotiation. Moved by Councillor Currie Seconded by Councillor Jones THAT we do now rise and report. - Carried. - Carried. Councillor Ens left the Council Chambers at the appropriate time and refrained from discussing and voting on the item. Moved by Councillor Jones Seconded by Councillor Currie THAT the verbal legal update on a potential dispute with a resource energy company be received and filed as the matter has been resolved. - Carried. Councillor Ens returned to the Council Chambers. Moved by Councillor Ens Seconded by Councillor Martyn THAT the verbal Status Update #9 on Dexter Line Acquisitions from the Chief Administrative Officer be received and filed. - Carried. Moved by Councillor Marr Seconded by Councillor Wolfe THAT the Warden and Chief Administrative Officer be authorized and directed to sign a two year lease agreement with the Ontario Clean Water Agency for Room #370; and, THAT the lease start on November 1, 2016 for a lease rate of $16.05 per square foot for year one, ($21,346.50 annual payment), plus the HST, and $16.35 per square foot ($21,745.50 annual payment), plus the HST, for year two, and will include an option to extend the lease for an additional five years after the initial two years; and, THAT the lease will be subject to the County Solicitor's acceptance of the lease conditions. - Carried. Moved by Councillor Wolfe Seconded by Councillor Currie THAT in relation to the 2.889 acres of land required to accommodate the new Terrace Lodge facility, the Terrace Lodge Redevelopment Building Committee be authorized to negotiate and finalize an offer based on the appraised value and other fees related to the transfer of title and report back to Council on the outcome. - Carried. Moved by Councillor Marr Seconded by Councillor Martyn THAT the verbal update from the Director of Financial Services on negotiations regarding leasing/renting Court Facilities be received and filed. - Carried. County Council Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Currie Seconded by Councillor Jones THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY-LAWS Moved by Councillor Jones Seconded by Councillor Martyn September 13, 2016 THAT By -Law No. 16-22 "To Amend the Schedule to By -Law No. EG1 (16-11) Being a By -Law for the Regulation of Traffic" be defeated. - Carried. Moved by Councillor Wolfe Seconded by Councillor Ens THAT By -Law No. 16-23 "Being a By -Law to Amend By -Law No. 10-10, Adopting a Plan of County Road Improvement and Establishing a County Road System in the County of Elgin" as it relates to the assumption of the new road alignment for Dexter Line be read a first, second and third time and finally passed. - Carried. Moved by Councillor Currie Seconded by Councillor Wolfe THAT By -Law No. 16-24 "Being a By -Law to Support and Approve the Restructuring Proposal for the Annexation of the Elgin Innovation Centre Lands from the Corporation of the Township of Malahide to the Corporation of the Town of Aylmer" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Jones Seconded by Councillor Martyn THAT By -Law No. 16-25 "Being a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the September 13, 2016 Meeting" be read a first, second and third time and finally passed. - Carried. /e1111L0111NLlILVA IALl Ill I Moved by Councillor McWilliam Seconded by Councillor Jones THAT we do now adjourn at 11:00 a.m. and meet again on September 27, 2016 at the County Administration Building Council Chambers at 9:00 a.m. - Carried. Mark McDonald, Bernie Wiehle, Chief Administrative Officer. Warden. T] fl �11t ( M Pli11M AC ,fir--ON1 C,l'""'I�I�I I�I'! �'tY G[["" in�t ST. THOMAS - ELGIN ONTARIO WORKS 423 Talbot Street St. Thomas, Ontario NSP 1C1 n NV n ° i�(v�r fru t a d wihllu vd, Report No. OW -02-16 COUN REPORT TO ELGIN COUNTY COUNCIL FROM: Elizabeth Sebestyen, Acting Director St. Thomas -Elgin Ontario Works MEETING DATE: September 27, 2016 SUBJECT: 2015 year in review — Ontario Works division Recommendation: THAT: Council receives Report OW -02-16 of the Acting Director of St. Thomas -Elgin Ontario Works related to a 2015 review of St. Thomas — Elgin Ontario Works Department's Ontario Works division. Background: The St. Thomas Consolidated Municipal Service Manager is the Service Delivery Agent for the Ontario Works program in the City of St. Thomas and the County of Elgin. The STEOW office is responsible for the provision of basic financial and employment support assistance to individuals and families. The Ontario Works division is one of three program divisions in the Ontario Works Department along with the Children's Services division and the Social Housing Services division. This report will provide a historical and current synopsis of the Ontario Works division. The report was prepared by Kim Verkuil, Ontario Works Program Manager. Of a total Department budget of $32,700,033 in 2015, the Ontario Works division's actual gross costs were $17,752,521. The graph below illustrates the allocation of those funds. The largest portion of the budget was spent on basic financial assistance, providing assistance for food and shelter. Me_^c.Iir_<r1 Tran t: o't ti— D-,:t.'I S'—icrvs ferr C: hillegven i 4 3,��4r432 cin i i lr.atic,a ;h ...�� F'rt .tltu7tic ,a l>xhli�r rn2^.t.s (c Nrllclr ruj r Other FLull Time Errr pNuymeint / Marrdatoryv Benefits 44,7,59 rr�. r onai cniiTi ur ,a t NIAd11It Dente EIfIlII�2� Pune Q +>cl: l A nc:rx fi Inc�rnl) IIgIeaMf Yrasthetic AC:rp lia aces i�d uX25 {Jure Healtii0 N i iieallth Disc redo" airy Beriefits 2015 Budget St.... Th.—, - t 191 ©rrt.ari. Works Program R901795 Y i t yLS fit_ 277.342 itr lov n nr Re1ar ri uenefirs 375.300 --ti ary 1 --fit, <53,944 uoo m I< i,*alar' rn.,,,v, -7,3,090,544 L3-, F -n=, i i --t—, 1 --fit, In addition to basic financial funds, recipients of Ontario Works can qualify for mandatory and discretionary benefits as well as employment support funds. Mandatory benefits can include travel and transportation for medical appointments, diabetic supplies, prosthetic appliances for children, vision care for children, and full time employment benefits. In 2015 dental care for children was also a mandatory benefit provided by Ontario Works. As of January 2016 this benefit has been replaced by the Healthy Smiles program administered through the Ministry of Health. The Healthy Smiles program is delivered locally by Elgin St. Thomas Public Health. Discretionary benefits include adult dental and vision care, funerals for persons in receipt of social assistance, and other health/non-health related items for recipients in receipt of Ontario Works or Ontario Disability Support Plan, as determined by the OW Administrator. The STEOW office recognizes in particular the necessity of dental health for the individuals supported. 10 2 Supports to employment benefits provide assistance to recipients while they are participating in OW program activities. All adult members of an OW benefit unit must participate in employment activities such as work placements, skills training, or educational activities if they are mentally and physically capable to do so. Employment benefits support them in their movement toward self-sufficiency. Caseload change 2005 — 2015 This graph illustrates changes in the Ontario Works caseload over the past 10 years. Since 2005 the caseload has increased by 98.81 %. In the past 5 years the numbers have remained relatively steady. The increase can be attributed to the downturn in the economy of Ontario as well as the loss of industry in the local economy. 1,900 1 mo 1,700 1,900 0o Jill! 800 2002 2006 2007 2000 2009 Numbers for St.Thomas - EIciin Ontario Works 2010 2011 2012 2013 20112 2016 11 3 Caseload County vs. City The allocation of caseload has been a consistent average of approximately 71% City residents and 29 % County residents. The graph below illustrates the fluctuations of the past 10 years. 1,4 08 1,300 1,208 l,1&0 1,000 900 800 700 600 500 400 300 380 2005 2086 2007 2008 2009 2010 2011 2012 2813 2014 2015 N�N [omnty 4 12 The map below illustrates the distribution of 2015 caseload by geographic region. Understanding Benefit Unit Composition A benefit unit in receipt of Ontario Works can be a single person, a single person with children, a couple or a couple with children. In December 2015 St. Thomas — Elgin Ontario Works had 1746 benefit units in receipt of assistance. Of the 1746, 1064 benefit units were single persons, 522 were single persons with children, 49 were couples, and 111 were couples with children. 13 G:h Hd rG: n Benefit Unit types (Faillilly typ— served'.,) Impact on Families and Individuals in the Community: r:at� r5 c� r7 s Within the 1746 benefit units, there were a total of 3,231 individuals including 2059 adults, 45 dependent adults (>18 living with parent), 552 children aged 0 — 6 years, 381 children aged 7 — 12 years, and 194 children aged 13 —17 years. In comparison, December 2005 had 750 benefit units in receipt of social assistance, totalling 1,661 individuals. Those 750 benefit units were comprised of 953 adults, 14 dependant adults, 359 children aged 0 — 6 years, 205 children aged 7 —12 years, 130 children aged 13 —17 years. The proportion of individuals in the "adults" category increased from 57% in 2005 to 64% in 2015. In St. Thomas/Elgin, as well as province -wide, young single males make up a large percentage of the adult category. 14 6 Children aged 7-12 years Dependant Adults ( r> 18 living with parent) Children aged 13-17 years Breakdown of individuals served Adults W8) Children aged 0-6 years Over 2000 adults and 1127 children in this community rely on social assistance and related community supports. Yet, while there are a growing number of individuals in receipt of social assistance, it must be noted that there are many more individuals in this community impacted by challenging economic conditions, including the working poor and those that do not qualify for social assistance provision or other support provisions. Service Provision by STEOW In order to assess the quality of the service provision for the Ontario Works program, a comparison of STEOW with like—sized service delivery agents was conducted. The graph below illustrates the number of application requests received by month in 2015. On average the delivery agents compared received an equal number of application requests. 15 7 zm oo om '1s 50 �e /m 75 m ? 5 I St Thomas III Grey 111 Oxfo�d , Norfolk Apm|icabv"srequested for Sn:a|^s5/ua",n Of these requests for applications, St. Thomas consistently scored very high for applications received and processed within the 4 day provincially mandated time period. This is illustrated in the graph below: 16 Applications received and processed within Provincial * day be"a,""a,k The following graph demonstrates the percentage of terminated files that have exited social assistance to sustainable employment. The STE(]VV percentage is in line with its comparators, and above the provincial average. In addition to this statistic, there are numerous recipients that work and receive assistance. 9 17 1 1 14 12 10 8 6 4 2 0 at. "Tho as Carey Oxford Norfolk 15.67% 1 % 15.25% 12.66% Percentage of terminated cases that have exited to employment Conclusion: STEOW has and continues to strive to provide effective and efficient supports and assistance to members of our community and is working in partnership with other agencies and support services, in and across the St. Thomas and Elgin County community, to address the challenges faced by the population serviced. Respectfully submitted by Eliza h S estyen Acting Director 38 10 I' °[[``"I��"��9, tt'( M Pli M Al , II --ONS ()I'""7 IIIIy�I I'! I"tYG[[""��1 ST. THOMAS - ELGIN ONTARIO WORKS 423 Talbot Street St. Thomas, Ontario NSP 1C1 n NV n ° i�(v�r tau t a d wihllu vd, Report No. OW -03-16 COUN REPORT TO ELGIN COUNTY COUNCIL FROM: Elizabeth Sebestyen, Acting Director St. Thomas -Elgin Ontario Works MEETING DATE: September 27, 2016 SUBJECT: 2015 Progress Report — St. Thomas — Elgin 10 -year Housing and Homelessness Plan Recommendation: THAT: Council receives Report OW -03-16 of the Acting Director of St. Thomas -Elgin Ontario Works related to a 2015 Progress Report on the St. Thomas and Elgin County 10 -year Housing and Homelessness Plan. Background: Service Managers are required in the Housing Services Act to report annually to the public on progress in achieving the recommendations in their 10 -year Housing and Homelessness Plans during the preceding year by June 30 of the following year. The St. Thomas and Elgin County 10 - year Housing and Homelessness Plan was approved by City Council in December 2013 and was implemented on January 1, 2014. The 2015 Progress Report for St. Thomas and Elgin County is attached here. The report is posted on the City of St. Thomas website and has been circulated to community groups. A copy of the report was submitted to the Minister of Municipal Affairs and Housing before June 30, 2016, as required. Council's acceptance of this information report is respectfully requested. Respectfully submitted by Eli +hestyen Acting Director 32 1 TAKING STOCK -_ _e - - - - - —O The City of St. Thomas, in its -ole as the Se =ice Manager for St. Thomas and :.gin Counts, .s-espons..e fo. de- Fe .ng soca: and co.�.nun.ts se .ces th oughout the Citi end tie Counts, These se .ces are de_. Feed oy the St, Thomas -._gin Ontario Wo -Ks Department. As part of its mandate, the Department tment adm.n ste-s and de:,vers a range of ho--s.ng and homelessness N-og-a.ns . _ud.ng e .st.ng so :a_ �o ng, nevi affo-da _e nous.ng, to - rent �u e.nent�, ou�:ng a_:o a es, home. ass.stance, homeowner � N down payment ass.stance, Wncfing to- emergency shete-s and t anst ons- ho ung, and other home-essness N-eFent.on N-og-a ns .nc- dng the Hous.ng To- People We.P progra m. SeMce Managers are --`red - report annually t the public on Drogress an achieving the recommendations in their =ang and Uorne-essness Mans. g.. _-.t: �,i.th e.st.ng of.t ho ng N-oF.de-s, th �uppo-t se -Faces The Onta-.o Wo -KS Department Bio. Ks .n co --a o-at.o wctn the Count of P n and a -ea .nun .N � Fate recto- and not-fo- . agencies, and wctn many .nd F.dua-s and o .n the commun.ty to ne-N meet the nous ng and nome:essness N-event.on needs .n s-- Not of -es.oents of 5t, Thomas and _-g.n Counts, n the past, the Dei3a-cement has unde-taKen numffous rei3 - --aces ab r - - and _ e__ needs - - - e - -3 = - _e' e. _No-ts �n� �tu� _� ��out _o.n.nunt� hour:ng �n� ho.n_-_�� n__�� n� his �o.�_� pith o-gan._�t.ons to nN _ n_nt .nand of tie ter nitiati Fes from Bose studies, As-epu..ed .n the tious g Se'vlces _Act, C.ts of St, Thomas Counc- approved a 10 yea- Ho--s.ng and Home essness Man for 5t, Thomas and On County .n Oe em e 201-3. The ?:an was 3 emented on _an -a-} 2014. Se .ce anagecrs acre crep.n e.. ed the .Act to report annua -y to the , u -.c y _une 30 on N- ogress .n a h.eF.ng the-ecommendat.on� .n the.. ani du, n.ng the preceding sea-. This, then, is the 2015 P-og-ess Report for St, Thomas" -.:gin Counts, Housing and Homelessness Plan - 2015 Progress Report 24 Housing and Homelessness Plan — 2015 Progress Report 22 Increase housing supply options to Provide supports to keep people in ap-MUMNIM Pursue community partnerships and meet projected needs. the sustainable housing they prevent homelessness, and when broaden community awareness while currently have. homeless "rapidly" move people into advocating to senior levels of government to stable housing. ensure stable housing and poverty reduction for all residents. Housing and Homelessness Plan — 2015 Progress Report 22 STRATS --naease hous'n-� _ Seven recommendations with actions, targets, measures, and the detailed 2015 progress report are attached. Progirnss in 20415) City Council approved three affordable housing projects h 2015 under the 1AH program: Potential purchaser of Scott Street School in St. Thomas is Seven new private sector landlords entered into Housing Allowance or Strong Communities Rent Supplement agreements with the Ontario Works department in 2015. Housing and Homelessness Plan — 2015 Progress Report 26 considering re=developing the building into affordable housing. $84,000 was invested in the Housing Allowance component of the 1AH program to provide 150/month in rent supplements to an average of 52 households in the private sector. 9 STR JEGIC DIRECTION 2 D -ov`de supports to keep peop-e in the sustaina- they current -Y have Seven recommendations with actions, targets, measures, and the detailed 2015 progress report are attached. .:.£_ to ass.st low4nconnie housoholds willn homelessness prevention supports. T h-- fUnds :-je e spent as fo 10IMS: 0 44% for utiliw a, -rears 251455 households) 22% 4:o- last,' _._t onlh'c rent 11208 households" for rent arrears M2 households' =001 for N.,au,e M5 householls) 3% for mnoving cosEs PO household_' ®f for other necessities e6= houstho;s) 015 Through the IAH Home Repair Program. $50,000 helped seven homeowners in t.a Thomas/Elgarn pay for new cool's (Q_ major foundation repairs 1), furnace replacement 1), sewer line repairs 1). Housing and Homelessness Plan - 2015 Progress Report 24 $540, -BO CHIP_ funding helped agencies provide client<entred supported housinl- as s: o YWCA Res deuce 117 beds) • Harmony House 3 beds, • Fair Winds beds) • Second Story c. beds) • Fresh Start (10 beds) • CMHA residential care program ( beds) MCA was grant -360,000 over three yea=s through the provincial Loci Poverty Reduction -und to wengt n an evaluate a program for homeless and at- =s e you h Elgin County. YWCA Mill expand its existing services by 2 - la! worker and adding an assessment too, to help match young people to housing support services. Yk 2�nhance the cment se-v'ce system to prevent homelessness, and when homeless, g"raoid"VP mo ve o'e -- -- stable _ - - _ -- Five recommendations with actions, targets, measures, and the detailed 2015 progress report ore attached. Progirnss in 20415) 7 ndqua 1 s staved at the inn Out ffi; the Col -I shelter dux ne the 2015116 winter season ftom November =015 to April 201 total o 800 bed meets, 18 , male and 58 reale Vests, len--Eh o stay from 1 night to 133 moots alaverage; 1- 5 mo ts,_an-iindividuals visited the svelter for a of supper only. Sta and outside agencies collaborate to find supported transitional or permanent Noosing solutions for individuals sta vine at the shelter. his s David's sUL s s s _ =_ _ 2"noste roomsxr s 1mgrs ffi[ s i g t ffing t £i g tffi establish n When :xgn are available ai n ndence. : t�;gr and e as d didn- g ffinffins o stu and = there was other stuff goine on at home taxa S was connected to the YWCA and b the YWCA Pgsi�gnbg on 56 t � received - Sg ou- Mary Street; and set uo a date for me to zo and see the ousine option sor dung men balled Pair = _ _ _ services through g - aAdvocate- 40 women receive- Winds. i toured the house and met the Client nd she helped me to You Homelessness � housine services in establish goals. Fair Winds =s not a group home. it =s a transitionalome and e:Ps - 01�a Protocolin =015'66` - a a- you to =n sills n-1 make sure x re re to on your own. It s life the rna:e 3� fermi.; ages i g training wheels o .� a for ruga r Winds tauzht me ho to :-ve t- - h 15 -=tea - g g R - - roormmates...even when ou don't always zet alone pit; them. lived t Pair ,.ins for six months. it as a zood exoerienbe for me. i also also -ed for the YWCA Youth _ En��rm aeent Parn rolebt and zained elovability skills, training `aFour lob experience. � - - - - - - - -- _ 3 - - . our oun-�- women nx i Jg s 3--b band am ii Jing in �_ x�an apartment. - € "-'�;� moved 15 risen were house at a. -es _ -2 ov " /00�tie -bed Second ry - 1-rogh the su000rEed transition l r te =mony louse ` 'g m ages housing rogram during i - � -a' transitional housing -- ' _ F `g `de = program £n 20155. 2015; aces ffi� res=- gats � `fes- program - ranged from 1'-50, Wen c r nsg g na average age 30a - ho ng programs Housing and Homelessness Plan - 2015 Progress Report 25 Ou-sue ornr Thirteen recommendations with actions, targets, measures, and the detailed 2015 progress report are attached. he LHIN has been noted o'th-- need for additions fi--nding'0. the residential care homes p.ogram— as s support ter ten nts ,.£._ undies -nosed mental i==nsss; con na,E=azns .=pita kev 'Hsi€ sta„ are bene made, a Nridin§ p€oposal is pending. Communityleaders' Cabinet was foamed in Nove-,mbel— 2015 by Mayo, Heather Jackson to coed=..y champion for a be er quality of Iffe 40, he community, Progirnss in 20415) Cross er n cy of Ontario Works and Public He reJe staff took puce In 201.5. group of community agencies and individuak has he'd imidesp discussions to form a poverty Roundtable for St. ho ms Eig€res, `ocus =ng on local actions and advocacy for system and poli charges to address the root causes of poverty. Housing and Homelessness Plan — 2015 Progress Report 28 Prove ' cr rn en n t abuse were introduced: o ig,'Ws -5-year Paver Reduction Strategy o Local Poverty Rede n funding v A report. called "A Pace to Call Home"' _punched a 10 -year commft.ment to end chronic homelessness in Ontario Recommended Actions Strategic Direction 1.0 Increase housing supply options to meet projected need. 2015 Progress Report Actions Targets Measure Time frame Resp, 2014 Progress Report 1.1.1 Encourage municipalities to work with private Increase the supply of Number of new 2014-24 City Investment in Affordable City Council approved three and non-profit builders/developers to ensure the construction of a mix of new housing and/or affordable one- bedroom rental units. one -bedroom apartmentscreated. Housing (IAH) 2014 Extension was announced; new affordable housing projects in July 2015 under conversion of existing buildings with a focus on Increase the supply of 6 year program from 2014- the IAH program: new units in the areas of highest demand and for accessible Number of new 2020; $4,513,200 allocated 1. 10 units at 560 Talbot the types of housing in areas of highest demand. apartments. accessible to St. Thomas/Elgin; (Capitol Theatre) This should include a portion of ownership housing priced below affordability levels and a Increase the supply of affordable condo apartments created. $3,136,000 earmarked for new rental housing. 2. 12 units at 207 Ross 3. 10 units at 33 Elysian specific focus on building one bedroom units in apartments, Number of new All are one -bedroom units, St. Thomas, including accessible rental units. townhouses and affordable including accessible units. single family homes. ownership condo apartments, townhouses and single family homes created. 1.1.2 Encourage City and lower -tier municipalities to Establish new multi- 2014-19 City/ Increase in mix of new OW Director met with Elgin establish municipal incentives that promote the residential tax class County/ housing construction in St. County Council in June 2015 development of mixed density neighbourhoods. Reduce or eliminate Twps Thomas; more and Aylmer Town Council in development fees and other charges for affordable housing. condominiums, apartment buildings planned by private July 2015; encouraged municipalities to consider developers in 2014. providing financial incentives 27 Strategic Direction 1 Increase housing supply options to meet projected need. Time Actions Targets Measure Resp. frame 2014 Progress Report 2015 Progress Report for the development of affordable housing. 1.1.3 Permit secondary suites—all areas within St. All City and lower tier Number of 2014-19 City/ Will be considered as part of Thomas and Elgin County should ensure their municipalities municipalities County/ an Affordable Housing planning policies permit secondary suites/garden establish policies to permit secondary which have established policies. TWps Strategy for St. Thomas in suites in single detached and row houses in suites or garden 2016. compliance with Provincial direction. suites. 1.1.4 All municipalities to include directions in their All upper and lower All municipalities 2014-19 City/ Central Elgin reduced Will be considered as part of Official Plans that support the development of tier municipalities have established County/ municipal property taxes for an Affordable Housing new affordable rental housing to meet the needs include provisions for the development of affordable housing targets in their Twps two social housing providers. Strategy for St. Thomas in of their communities. affordable housing in Official Plans. 2016. their Official Plans, to comply with the 2008 housing affordability targets. 1.1.5 Actively advocate for a commitment from Council/staff Examples of flexible 2014-19 City/ Potential purchaser of Scott municipal and provincial governments as well as advocate or lobby to new approaches County/ Street School in St. Thomas school boards for a more flexible approach to provincial gov't and school board to achieved. Twps/ is considering re- consider the use of publicly owned land consider this request. Prov/ development into affordable (including surplus school sites) for affordable Fed housing, even if affordable housing is only a part housing. of the redeveloped publicly owned sites. 28 1.2 Increasethe number of rent supplements available to low and moderate income families. 1.2.1 Undertake strategic outreach to landlords to encourage them to rent to low-income households through the provision of Rent Supplements and/or ongoing tenant support from community workers, building on the model CMHA has developed for its clients. Where possible, accessible units should be a priority when entering into rent supplement agreements. Expand RS program as funds become available. Increase number of portable RS. Increase collaboration with private sector landlords, and number of RS in private sector. Number of new RS units. 2014-19 City/ As Prov/ funding Fed becomes available. Number of new RS 12014-19I City landlords. Number of new landlords partnering with the City. 29 An average of 38 renters in the private sector received Housing Allowances of up to $150 per month; approximately $64,000 in program funds. $84,000 was invested in the Housing Allowance component of the IAH program to provide $150/month in rent supplements to an average of 52 households in the private sector. 12 apartments at St. Thomas Elgin Second Stage Housing for victims of domestic violence are supported through the Housing Allowance program. Seven new private sector landlords entered into Housing Allowance or Strong Communities Rent Supplement agreements with the OW Dept. in 2015. Strategic Direction 1 Provide supports to keep people in the sustainable housing they currently have. Time Actions Targets Measure Resp. frame 2014 Progress Report 2015 Progress Report 2.1.1 Continue to fund existing programs that help people Continue to offer CHPI Performance 2014-19 City/ $400,000 in HeLP $450,000 in HeLP funding was maintain housing, evaluating effectiveness, enhancing HeLP, LEAP and Indicator reports. Prov funding was allocated to allocated to assist low-income where needed, as funds become available (such as other homelessness assist low-income households with homelessness Focus Fairview). prevention currently Client satisfaction surveys. households with rent prevention supports. The funds programs in place, and utility arrears and were spent as follows: monitoring,oth 44% for utility arrears (455 er homelessness modifying and house ld hos ) enhancing delivery prevention supports. 22/ for last/first month's as required. rent (208 households) Other community 16% for rent arrears (102 agencies such as the households) Salvation Army and the 10% for furniture (115 Red Cross assist with households) utility arrears. 3% for moving costs (70 households) 5% for other necessities (61 households) A new pilot program similar to Focus Fairview was initiated by Elgin & St. Thomas Housing Corporation at a public housing complex on Confederation, called Connect Confed; the program supports families living at the complex by bringing services and programs on site. 30 Strategic Direction 1 Provide supports to keep people in the sustainable housing they currently have. � A Time Actions Targets Measure Resp. frame 2014 Progress Report 2015 Progress Report 2.1.2 Ensure that new programs and services are Consider single Alignment with OMSSA 2014-19 City $316,250 in CHPI $540,730 in CHPI funding helped developed according to client -centred (not system point of entry, strategies and funding helped agencies agencies provide client -centred centred) principles, using strategies and minimizing referrals measurements. As provide client -centred supported housing as follows: measurements devised by Ontario Municipal Social to other sources, flexibility and funding supported housing as • YWCA Residence beds) Services Association (OMSSA). coordination among becomes follows: • Harmony House (33 beds) services providers, available • YWCA Residence • Fair Winds (3 beds) using measures (17 beds) • Second Story (6 beds) developed by • Fresh Start (10 beds) OMSSA. • Harmony House (3 CMHA residential care beds) program (71 beds) • Fair Winds (3 beds) • Second Story (6 In November 2015, City Council beds) approved in principle the plan to • Fresh Start (10 merge the operations of Elgin and beds) St. Thomas Housing Corporation • CMHA residential into the City's operating structure; this will result in one care program (45 access point for all social beds) assistance applications including social housing, and better integration of social services. 2.1.3 Establish a Community Worker position to be shared Improve Compare number of 2014-19 City 2 Housing Programs Evictions were prevented for over between the public housing corporation, non -profits understanding of evictions, late rent, N4's as 100 households throw h outreach Coordinator staff in the g and co-op housing providers to provide residents with the importance of reduced prior to funding OW Dept. provide support from two Housing connections and assistance to access community housing stability program intervention. permits Programs Coordinator staff in the community outreach support agencies with the objective of preventing Increase the Number of services to assist social OW Dept.; outreach support was evictions and promoting successful tenancies. number of y worker interventions b k housing providers provided to assist social housingproviders through eviction 31 Strategic Direction 1 Provide supports to keep people in the sustainable housing they currently have. � A Time Actions Targets Measure Resp. frame 2014 Progress Report 2015 Progress Report successful with current tenants through eviction interventions, by assisting HeLP tenancies. and actions taken to support interventions. applicants with other resources maintain housing. such as the Ontario Energy Support Program, the Housing Number of evictions Allowance Program, or referring averted due to intervention. applicants to apply for GAINS or other income sources. 2.1.4 Incorporate basic life/living skills, and financial Life skills, financial, and Life skills, financial, and other literacy programs where possible in supports and other support services support services are built into services to people who are currently housed and for are built into transitional housing programs those in transition. transitional housing delivered by community programs delivered by agencies and supported community agencies through CHPI (see 2.1.2). and supported through CHPI (see 2.1.2). 2.1.5 Endorse the need, and actively pursue funding for a Increase the Number of residents 2014 City/ YWCA was granted $360,000 Social Worker through the YWCA to support number of securing stable housing Dep. on Com- over 3 years through the emergency and transitional housing residents in the successful tenancies and maintaining it for aby available munity provincial Local Poverty emergency and period of at least six community. transitional housing months. funding Reduction Fund to strengthen residents. and evaluate a program for homeless and at -risk youth in Elgin County. It will expand its existing services by hiring a social worker and adding an assessment tool to help match 32 Strategic Direction 2.0 Provide supports to keep people in the sustainable housing they currently have. � A Time Actions Targets Measure Resp. frame 2014 Progress Report 2015 Progress Report young people to housing support services. 2.1.6 Continue to provide, and expand where possible, Assistance to at Number of home owner 2014-19 City/ The St. Thomas/Elgin Through the IAH Home Repair funding for low to moderate income home owners to least 10 households households able to Com- Home Repair program Program, $50,000 helped 7 undertake emergency or essential home repairs to per year. continue to live in their munity ran from 2012-14; homeowners in St. homes when necessary allow them to continue to live in their own homes. health/safety repairs $100,877 was provided Thomas/Elgin pay for new completed. to 21 households for roofs (4), major foundation emergency or essential repairs (1), furnace repairs, mainly roof and replacement (1), and sewer furnace replacements line repairs (1). or repairs. 2.1.7 Evaluate the current St. Thomas Home Repair Evaluation of Number of households 2014-15 City $50,000 was allocated to See 2.1.6 Program for its effectiveness prior to 2015. If effectiveness of assisted and housing continue the home repair deemed effective in keeping these homeowners in program retained program from 2015-2020 their homes, continue/expand the program as through the Investment in federal/provincial funds become available. Affordable Housing program extension. $328,240 in IAH funding was allocated to ten 9 of the 10 fire sprinkler residential care homes in system installation projects St. Thomas and Elgin for were substantially completed the installation ofsprinkler in 2015. systems to comply with mandatory Fire Code requirements. 33 Strategic Direction 3.0 Enhance the current service system • move people into stable housing. prevent homelessness,• when homeless• • Time Actions Targets Measure Resp. frame 2014 Progress Report 2015 Progress Report 3.1.1 Ensure existing programs and services that help See 2.1.2 above See 2.1.2 above 2014-19 City A new Residential Care The Residential Care Homes people maintain housing and prevent Homes delivery system program expanded to an homelessness continue, new programs and was implemented on average of 71 residents at services are developed according to client- April 1, 2014 through a four group homes; the centred (not system centred) principles, partnership between the program successfully evaluating effectiveness, and enhancing where City and CMHA Elgin supports residents in needed, as funds become available. Branch, increasing the unregulated group home Use strategies to measure outcomes level and quality of beds; CMHA received devised by OMSSA. services for about 45 funding from the LHIN for a vulnerable residents. full-time staff through the mental health and addictions CMHA purchased supportive housing program additional crisis beds in - primary focus is on the community to quickly recreational and social house people in need of activities. shelter and support. 20 hostel rooms for 20 hostel rooms for women women are available at are available at the YWCA the YWCA residence on Residence on Mary St.; 40 Mary St.; 42 women were women received housing served. services in 2015. 34 Actions 3.1.2 Evaluate how attendance at Inn Out of the Cold, particularly for people regularly staying at the Inn Out of the Cold, is affected by the opening of the Second Story transitional housing and examine the need for increased services for the population served, including an evaluation of daytime programming, extending the season and the need for additional transitional or supportive housing. Targets Reduced use of emergency short-term housing. Shorten length of stay through rapid housing approaches Reduce recidivism Measure Quantitative/ qualitative evaluation — occupancy Ability to assess mental health and other issues and capacity to assist Review where people transition to, need for supports to obtain housing, etc. 35 Time frame Spring 2015 Resp. 2014 Progress Report Com- 61 individuals stayed at munity Inn Out of the Cold during /City the 2014/15 winter season; total of 706 bed nights; another 150 individuals came for hot suppers only; staff work with Second Story and YWCA to refer individuals to Second Story or other housing; CMHA and Oxford -Elgin Legal Clinic assist; CHPI funds from the City support the shelter operations; Inn staff is available year- round. 2015 Progress Report 76 individuals stayed at Inn Out of the Cold shelter during the 2015/16 winter season from November 2015 to April 2016; total of 800 bed nights; 18 female and 58 male guests; length of stay from 1 night to 133 nights (avg. 1-5 nights); many individuals visited the shelter for a hot supper only. Staff and outside agencies collaborate to find supported transitional or permanent housing solutions for individuals staying at the shelter. Strategic Direction 3.0 Enhance the current service system • prevent homelessness,• when homeless• • move people into stable housing. Time Actions Targets Measure Resp. frame 2014 Progress Report 2015 Progress Report 3.1.3 Determine how Second Story is addressing the Reduction of service gaps. Quantitative Spring City/ Second Story opened in 15 men moved through the transitional housing needs of men in the /qualitative evaluation 2015 Com- November 2013; 7 hostel 7 -bed Second Story community, and what service gaps continue to re: occupancy munity beds; 22 residents ages supported transitional exist for this population. Abilityto assess mental 16-69 housed from Dec. housing program during health and other issues 2013 to Dec. 2014; CHPI 2015; ages of residents and capacity to assist funds from the City help ranged from 17 to 50, Review where people support operations. average age 30. transition to, need for supports to obtain Need identified for more Need identified for more housing etc. housing for young men. housing for young men. 3.1.4 Endorse recent youth homelessness Youth protocol Evaluation of youth 2014-19 CCYE/ An inter -agency protocol 56 youth received services recommendations. Implement Coordinated implemented and inter -agency protocol Com- was established through through the Youth Service Protocol to Respond to Youth determine applicability/ revision for use with non - system. munity the Children's Action Homelessness Protocol in Homelessness, evaluate implementation, and youth homeless. /City network in 2013 to 2015 (66% male, 34% determine how this protocol can be extended coordinate service female) ages 15-24. Top to other populations. provision for homeless need for service was lack of youth; 44 homeless youth affordable housing. between the ages of 15 Provincial Poverty Reduction and 24 accessed funding has been received to resources through the strengthen and evaluation protocol. the Protocol (see 2.1.5). 7 young men moved 6 young men ages 16-24 through Fair Winds moved through Fair Winds transitional housing for transitional housing program 36 Actions Targets I Measure Time frame Resp. 2014 Progress Report young men ages 16-24. 4 young women ages 16- 24 moved through the Harmony House transitional housing 3.1.5 Investigate a "Housing Help Centre" or a one Measure caseload and Evaluation or report on 2014-19 City/ Two Housing Programs stop social services delivery model and/or outcomes for people being findings, including dep. on Com- Coordinators at the OW connections with health services. Expand the served by the Housing recommendations. funding munity Dept. are able to access Program Coordinator (HPC), Housing Program Coordinator role and and determine; need to avail various programs and resources to meet increasing need and provide enhance this service, resources to help people central access for people to go to for services. community capacity to find or sustain housing. meet need; and model. 37 2015 in 2015. 4 young women ages 16-24 moved through the Harmony House transitional housing program in 2015. In November 2015, City Council approved in principle the plan to merge the operations of Elgin and St. Thomas Housing Corporation into the City's operating structure; this will result in one access point for all social assistance applications including social housing, and better integration of social services. Strategic Direction 1 Pursue community partnerships and broaden community awareness while advocating to seniors levels of government to ensure stable housing and poverty reduction for all residents. RM _0 Time Actions Target Measure Resp. frame 2014 Progress Report 2015 Progress Report 4.1.1 Examine opportunities for further service Initiate and monitor HHAG reports 2015-19 City/ A new residential care The LHIN has been notified of the need integration of health and social services and the implementation annually on Com- homes network was for additional funding for the residential support community agencies in pursuing of the 10 -year and Housing andHousing Homelessness munity/ established, connecting care homes program, as well as supports additional funding through the LHIN to Homelessness Plan Plan progress LHIN/ health services with care for tenants with undiagnosed mental address housing and support needs of including review through an Prov homes operators; Central illnesses; connections with key LHIN staff persons with mental illness, addictions and at5years Annual Report Community Health Centre are being made; a funding proposal is undiagnosed mental illness. Card now makes regular pending. City reporting mobile unit visits to annually on homes. Provincially - prescribed 4.1.2 Expand collaborative priority -setting Community partners HHAG has identified the following gaps in through the Housing and Homeless Action Performance Measures meet quarterly at the housing/homelessness services: Group (HHAG). Effective planning of Housing & Homelessness Renovations required in private homeless -related mental health and Action Group table; upper apartments in downtown core addiction services, and housing supports, HHAG is actively working Supportive housing needed for will require enhanced collaboration to engage the LHIN. individuals with dual diagnoses, between the LHIN, the City and other additions, and acquired brain injuries community support organizations, including Housing for young men the Aboriginal community, Violence Against Women Agencies and Accessibility Committees. 38 Strategic Direction 1 Pursue community partnerships and broaden community awareness while advocating to seniors levels of government to ensure stable housing and poverty reduction for all residents. RM _0 Time Actions Target Measure Resp. frame 2014 Progress Report 2015 Progress Report 4.1.3 Encourage and support community Determining the Supported Ongoing Com- HHAG is actively working Engagement activities are ongoing. initiatives for supportive housing. Seek need for housing, housing needs 2014-19 munity/ to engage the LHIN. capital funding through senior levels of intended assessment. City/ population, number gov't, coordinate funding with partners such of units, model of Prov as LHIN, CMHA etc. support, secure funds for capital and operating. 4.1.4 Investigate ways to expand outreach of Contact other SM Improved service 2015-19 City/ OW Dept. opened a OW staff make use of rural or remote housing/homelessness services to the re: outreach to rural or remote Com- satellite office in Aylmer community centres as access points for County i.e. Skype might be used by several methods to rural/remote areas, areas in Elgin. munity in Sept. 2014. applicants to drop ofpaperwork, fax agencies to provide remote access to evaluate for St. signed documents, or send emails (i.e. prevention, as well as other services. Model Thomas Elgin, West Elgin Community Centre, Aylmer may become a rural virtual "hub" shared by determine Community Centre, or the Livingston many community services, as well as those appropriate Centre in Tillsonburg). implementation relocating to London. strategy for City and community programs. 39 Strategic Direction 1 Pursue community partnerships and broaden community awareness while advocating to seniors levels of government to ensure stable housing and poverty reduction for all residents. RM _0 Time Actions Target Measure Resp. frame 2014 Progress Report 2015 Progress Report 4.1.5 Increase opportunities for information Increased inter- Number of multi- Ongoing City/ OW and Elgin St. Thomas Public Health sharing and cross training across agencies agency training. sector training 2014-24 Com- managers meet regularly to share and volunteers to enhance knowledge sessions systemfor munity program information. sharing understanding and communication information and collaborative Cross training of OW and ESTPH front-line service provision staff took place in 2015. opportunities. Staff from outside agencies regularly present information at OW general staff meetings; OW staff are regularly invited to present program information to outside agencies. 4.1.6 Advocate for policy change to build on the Increased financial Number and 2014- com- A Community Leaders' Cabinet was approach of the Ontario Child Benefit by security for low- types of lobbying 2024 munity, formed in November 2015 by Mayor developing an expanded range of income income residents. actions. directly to Heather Jackson to collectively champion provincial and services to be available to all low- go„t for positive quality of life changes for the income Ontarians. (MCss, and St. Thomas/Elgin community. MoH/LTC) using approp- 40 Strategic Direction 1 Pursue community partnerships and broaden community awareness while advocating to seniors levels of government to ensure stable housing and poverty reduction for all residents. RM _0 Time Actions Target Measure Resp. frame 2014 Progress Report 2015 Progress Report 4.1.7 Advocate for the replacement of short-term Hate and A group of community agencies has held coverage in Ontario Works with more e effective initial discussions on forming a Poverty appropriate financial support outside of the methods. Roundtable for St. Thomas/Elgin social assistance system for those who are focussing on local actions and advocacy temporarily unemployed. Sector for system and policy changes to address organiz- the root causes of poverty. ations and Municipal Councils 4.1.8 Support the advocacy campaign for a healthy food supplement of $100 monthly (OMSSA/A to all adults receiving social assistance in MO/FCM) Ontario. 4.1.9 Advocate for increased and stable funding Lobby through Number of new 2014- city/ from the Federal and Provincial sector organiz- affordable rental 2024 Com-munity governments in order provide new and housing units. Munic Municipal Councils affordable rental housing units in the City (OMSSA/ONPHA/ Examine change and County. AMO/FCM/ CHRA) and directly to in federal funding for social housing. 4.1.10 Advocate for Federal and Provincial government funding to maintain existing provincial gov't (Mess, MMAH and new rent social housingstock in the Cit and Count Y Y• MoH/LTC) using appropriate and s p supplement units. 4.1.11 Advocate for increased Federal and Provincial funding for portable rent effective methods. Examine change supplements, especially to meet the needs in rent supplement of the working poor. 41 Strategic Direction 4.0 Pursue community partnerships and broaden community awareness while advocating to seniors levels of government to ensure stable housing and poverty reduction for all residents. MW -W Time Actions Target Measure Resp. frame 2014 Progress Report 2015 Progress Report funding. 4.1.12 Encourage all existing social housing Reduce operating # of new units 2014- City Information on Information on funding/grant providers to reduce energy and water costs for social using grants 2024 funding/grant opportunities is forwarded to housing consumption/costs through the use of and affordable opportunities is providers. available grants housing providers Energy forwarded to housing efficiency of new units providers. 4.1.13 New affordable housing created with The Investment in Affordable Housing (IAH) federal, provincial or municipal funds should program Request for Proposals in April 2015 be encouraged to exceed the energy included the following requirement: efficiency requirements of the 2012 Building Energy efficient features may include but are Code. not limited to: • HVAC systems; • use of LED lighting; • insulation and high performance building envelopes beyond the minimum Ontario Building Code (OBC) requirements • Energy Star rated windows and doors; • Smart Meter; Products that reduce water consumption beyond OBC requirements. 42 Ontario 4-1 Fondat ion Trillium \ Trillium Foundation Y de l'Ontario V ELGIN ST. THOMAS -y °°"`"`° PUBLIC HEALTH BUILDING E CASE FOR T ILLIUM FUNDING In 2011, the Healthy Communities Partnership was convened with representation from both elected officials and key staff from each munici- pality within Elgin St. Thomas to take advantage of funding provided by the Ministry of Health and Long Term Care. As can be seen from the exam- ples below, the work of the Partnership has been useful and productive. The funding has ended. The Partnership has proven that having munici- palities working together is the best way to build In 12009, www.activeelgin.ca was created with funds received from the Ontario Trillium Foundation. This website helps residents find rec- reational and leisure opportunities available across Elgin St. Thomas. In ,90//Active Transportation was identified as a key priority based on community input and local data. As a result, the Healthy Communities Partnership developed the Elgin St. Thomas Active Transportation Ini- tiative to increase rates of walking, cycling and hiking in our community. better and healthier communities, regardless of funding. However, the Ontario Trillium Foun- dation became aware of this success and their regional staff believe our Partnership is a good example of how they may choose to role out a new funding formula under "Collective Impact". Collective impact occurs when organizations from different sectors agree to solve a specific social problem using a common agenda, aligning their efforts, and using common measures of success. In , Elgin St. Thomas became a Share the Road community by ensuring residents were educated through road signage and commu- nity campaigns. In addition, a lo- cal Citizens 4 Active Transportation group was formed to promote and advocate for safe and accessible ways to walk, hike, run and bike in Elgin St. Thomas. Among other ad- vocacy activities, this group contin- ues to have a presence at commu- nity events such as the Downtown Bicycle Festival and the Seniors Picnic. 77,777777777 Fk ui� In e-9014, all municipalities adopt- ed the Elgin St. Thomas Cycling Master Plan and implementation began. The Active Transporta- tion Technical Committee, largely municipal staff, was instrumental to the production of the plan. In St. Thomas, several signed bicy- cle routes have now been installed while all of the municipalities have :' munlcdpalfty yH Dutton Dunvwuch better and healthier communities, regardless of funding. However, the Ontario Trillium Foun- dation became aware of this success and their regional staff believe our Partnership is a good example of how they may choose to role out a new funding formula under "Collective Impact". Collective impact occurs when organizations from different sectors agree to solve a specific social problem using a common agenda, aligning their efforts, and using common measures of success. In , Elgin St. Thomas became a Share the Road community by ensuring residents were educated through road signage and commu- nity campaigns. In addition, a lo- cal Citizens 4 Active Transportation group was formed to promote and advocate for safe and accessible ways to walk, hike, run and bike in Elgin St. Thomas. Among other ad- vocacy activities, this group contin- ues to have a presence at commu- nity events such as the Downtown Bicycle Festival and the Seniors Picnic. 77,777777777 Fk ui� In e-9014, all municipalities adopt- ed the Elgin St. Thomas Cycling Master Plan and implementation began. The Active Transporta- tion Technical Committee, largely municipal staff, was instrumental to the production of the plan. In St. Thomas, several signed bicy- cle routes have now been installed while all of the municipalities have :' committed to adding new paved shoulders to their roadways. The County of Elgin has added paved shoulders on Highway 73 and Sun- set Road has been designated a bike route. Other municipalities are adding more signage. In , Elgin St. Thomas Public Health, the City of St. Thomas and three local developers collective- ly received almost one million dol- lars from the Public Health Agency of Canada. With matching dollars from the local developers, a new Creating Connections Project was launched. This project aims to im- prove the built environment to support increased rates of physical activity while engaging families, community members and municipal officials to improve the walkability within the City of St. Thomas over 5 years. This is also being mirrored with many other new developments in Elgin County. T he "Get A&e Trillium Funding Initiative According to the 2009-2010 Canadian Community Health Survey, the Elgin St Thomas region ranked the worst of 36 regions across the Province when it came to self reported rates of physical activity during their leisure time. Building on its accomplishments since 2011,the Healthy Communities Partnership successfully applied for and received $20,000 from the Ontario Trillium Foundation to build the case for "Get Active Elgin". The next step is to show how we are going to work towards the goal: "Elgin St Thomas will be the most active community in the Province within 5 years". In -9017, with anticipated support from all municipalities, the Partnership hopes to secure $500,000/year for up to five years to implement a coordinated long-term strategy for Get Active Elgin. Under Trillium rules this funding can be used for capital/infrastructure projects. Our approach to Trillium is to use a collective impact model to facilitate working together to leverage projects that are probably already in each Municipalities budgets as well as in our five year planning cycle. This regional approach will enable all of our residents to have more opportunities and incentives to be more active. We need to recruit municipal staff from parks and recreation, planning, community services and others from across the County to participate in a municipal consultation on Wednesday October 5th. This half-day consultation will be held at the Malahide Community Place in Springfield with lunch after. Feedback from the field will help to inform a long-term strategy with the anticipated goal of positively impacting the health status and physical activity rates of Elgin St. Thomas residents. The Healthy Communities Partnership requests that each municipal council in Elgin St. Thomas adopt a resolution to work together on a City and County wide collective strategy for "Get Active Elgin", with the aim to secure Trillium funding. ^ o. I � � "VIA d��pyya�lfty YI{{,,�MIA- p+y�MLunl Dutto � Dunwic 11'��fgl�u ff W, L 11 11 ffew4woAh eiv unly 30.7% of Elgin St. Thomas residents are active during their leisure time (CCHS,2013) Physical inactivity leads to chronic disease such as cancer, heart disease & diabetes Physical activity plays a fundamental role in healthN livin and hel s to revent chronic M9wzTw=- .G 1N ST THOMAS PUBLIC HEALTH Ph :-, try p ys z"i to in and heafrivy ljwng,and fw4ps nt t6mmonic dim se-�, OR of cWten exceed -',w Canadian Se'dentar)ME gefmviowGuidifinA 4!9" % of children Wt less ithan - Z-1 - .G1N ST THOMAS PUBLIC HEALTH RM Av-ef,Ve ni-witw of hour per week that : e, . take rt in physical y, ourrsiof school, 1r. Jes-sons or feaque or team sport - 7M. MM � ESE *mix 5 % hitravel _` Average number of minutes ofmoderate-Agorous physicail activity obtawted by ch4drpen between 3 and 5 p E~ El World Health Organization • Promoting physical activity requires the involvement and cooperation of all levels of government with clear roles and commitments for each level. • Local governments have a crucial role to play in creating environments o a opportunities physical activity and active living. .G1N ST THOMAS PUBLIC HEALTH 11 � Collective Impact Effective t the partnerships +! local level are key to success. A multi -sectoral partnership that can demonstrate collective impact is needed to secure funding from the Ontario Trillium Foundation .G1N ST THOMAS PUBLIC HEALTH L ondation Trillium de ['Ontario An igemy of Me Gavernment of Ontario Lin or mime dry gwvernernent de I'On o 'o-iealthy Communities Partnership 2013-. / �- �� 2014: Elgin St, Thomas .G1N ST THOMAS PUBLIC HEALTH s We are investigating: 1 - Rural access to recreation 2. Affordability 3. Transportation barriers L m�. Accessibility to sport de ['Ontario .G1N ST THOMAS PUBLIC HEALTH no Un or mime du ger=moment de I'On io 5 Conditions for Collective Impact 1. Common agenda Ontario Trillium Foundation 2. Shared activities3. Mutually reinforcing !r�. Continuous communication (provided by ESTPH) .G1N ST THOMAS PUBLIC HEALTH r An agency of the Government of Ontario Un Gargan€s ae du g€ae=vernemaN da 1' nt io Evidence -Based Strategies Municipal Consultatior On October 5th2016, muni. The Healthy Communities Partnership needs your support to send your staff to participate REPORTS OF COUNCIL AND STAFF September 27, 2016 Staff Reports —(ATTACHED) Manager of Programming and Community Development — Culture Days 2016 Economic Development Coordinator — Elgincentives Program: Update Manager of Planning — Bill 73 - Changes to the Planning Act, R.S.O. 1990 Manager of Planning — Establishment of a Planning Advisory Committee Senior Financial Analyst & ECUWSEC Chair — 2016/2017 Events Calendar Provincial Offences Supervisor — Provincial Offences Act (POA) Facilities Update Director of Financial Services — 2015 Annual Report Director of Financial Services — August 2016 Budget Performance Director of Human Resources — Policy 2.80 — Workplace Harassment and Discrimination Policy & Program/Policy and 2.110 — Violence in the Workplace Policy 56 m urrn lef, I"I REPORT TO COUNTY COUNCIL FROM: Sandra Poczobut, Manager of Programming and Community Development DATE: September 14, 2016 SUBJECT: Culture Days 2016 INTRODUCTION: The County of Elgin is actively supporting Culture Days 2016 during the weekend of September 30th to October 2nd with a "Culture Days Talks" flagship event at the Port Stanley Festival Theatre and Library on September, 30th from 6:OOpm — 8:30pm as well as support of numerous events taking place throughout the County. This report informs Council and the public about these events and how to participate. DISCUSSION: Culture Days is Canada's fastest growing cultural initiative developed in response to the growing recognition that the arts and cultural sector directly contribute to vibrant and healthy communities, economic development and tourism. In 2016, events are taking place from Friday, September 30th to Sunday, October 2" d. Launched in September 2010 in every province and territory and now in its 6th year, Culture Days represents the largest coordinated campaign to engage the public's participation in the arts and cultural community in Canada. Elgin County Library has been a regular participant in Culture Days. This year marks the first effort to embrace Culture Days collaboratively in the County, with Elgin County Library, Archives, Museum, Tourism and Economic Development all playing a role to collectively promote and champion events in the region. The annual "Artastic Elgin" event through the Elgin Arts Trail has aligned its focus to fit into Culture Days branding which will further leverage resources to promote the event. In 2016, there are approximately 40 Culture Days events taking place in Elgin County, ranging from galleries, library branches, individual artists, businesses and organizations who will all be participating on one or all of the designated days. All the County events can be viewed by going to the Culture ays website and searching activities by region " I in". As part of the celebration of local culture, the Department of Community and Cultural Services is sponsoring a flagship "Culture Talks" launch event at the Port Stanley Festival Theatre on September 30th from 6pm — 8:30pm. The reception and talks will feature speakers Jane Nokes, retired director of Fine Art Collection and Corporate Archives Scotiabank and Paul Roth, Director of Ryerson University's Image Centre. Music will be performed by Polaris Prize nominated musician Jennifer Castle of Central Elgin. Talks will focus on championing the art and cultural sector, economic growth, corporate sponsorship surrounding the arts, and the power of the image. 57 CONCLUSION: Members of Council and the public are welcomed to attend the Culture Days Launch flagship event on Friday, September 30th from 6:OOpm — 8:30pm and to support Culture Days by participating in local events from September 30th to October 2" d RECOMMENDATION: THAT the report titled "Culture Days 2016" from the Manager of Programming and Community Development dated September 14, 2016 be received and filed. All of which is Respectfully Submitted Sandra Poczobut Manager of Programming and Community Development Approved for Submission Mark G. McDonald Chief Administrative Officer Brian Masschaele Director of Community and Cultural Services W I J LT tj � Vol Please )oin Us br M Port ' Theatre speakersFriday, September 30th, 2016- 6:00 pm - 8:30 pm Jany Nokes a Forrnner Ohio , 'Fine Arl £'n Corporate Arc: - Scotiabank Paul Roti [11r or of Ryer-.-on U ver i ua-centre Jennifer Castle - P oem s Prize Nominotied My 1- --. lease JRSVP to sPoczobut@eIgin..ca _ cu - WA j 00, CULTURE DAYS, TALKS F" r I d ay S io',is 1�p,,t errt b e r 3 0 t h 2 016 6:0 P.m.- 8.30 p.m. Port Sta n ley Festival Theatre & Li brary Join us for, the is uiture Days with areCeptiO17 and Culture Talks featuring renowned speakers. Celebrate the, impact Cofture has on, community growth, economic development, and quality of place, ""Nee FE.X'rT..JRJN(.;r. Jane stokes — Former Director of' Fine Art Collection and Corporate Archives Scotiabank, Co -Chair of Scafiabank Photography Award, Art & Archives Consultant and Culture Champion, Paul Roth — Director at Ryerson Irriage Centre, leading institufloredicated tothe exhitiftion, research, stu�dy and teaching of photography and related rne6a. Jennifer Castle — 2015 Polaris, Prize nominated critically acclairried musidan from Toronto who has recently relocated to Elgin COUnty. pilow coxlk Frodefta Avaree . . . . . ..... rl',, 9. Nkwlhra "A M710 F—'OR F RE E TIli I C K ETS CALL Il 619-631-14,60 ext.161, or 16 ernail spoc:4(pbut@1e1gin.1ca 0 ME W ',W6 6�, 1, ,,urrr m/1 N REPORT TO COUNTY COUNCIL FROM: Kate Burns Gallagher, Economic Development Coordinator Alan Smith, General Manager of Economic Development DATE: September 8, 2016 SUBJECT: Elgincentives Program: Update INTRODUCTION: In June, 2016 Elgin County Council approved a six year plan for Elgincentives moving forward. Council at this time also requested that staff review the allocation criteria to increase where possible the positive impacts of the program. DISCUSSION: The Elgincentives Implementation Committee met in August and discussed modifications to be made to the Elgincentives program for 2017 including: the application form, meeting dates, evaluations and various other aspects of the program. The committee decided that meetings will now be bi-monthly starting in January with a pre-set amount of money available per meeting based on the annual budget. Each committee member will complete an evaluation and give each application a score. In the event that the request for grants exceeds funds available, this score will be used to determine the amount of dollars for each applicant. This means applicants may not receive their full request but a portion of their request. If there is money left over from a meeting, this money will be carried over to the last meeting of the year. This approach will allow the Committee to ensure that there are sufficient funds available throughout the entire year and that all applicants will receive some funding. Other modifications to the program of note; applicants will only be allowed to have one active application at a time. Projects will need to be completed before applying for another grant. Successful applicants will be surveyed at the end of every calendar year to track the impacts the program has had on their business. CONCLUSION: The popularity of the Elgincentives program continues to grow, improving Elgin's downtowns, waterfronts, agricultural and tourism areas. This program is stimulating economic growth and development by assisting businesses and property owners with repairs, restorations and redevelopment projects County wide. Elgincentives is a shining example of how Elgin County is "Progressive by Nature". 61 RECOMMENDATION: THAT the report titled "Elgincentives Program: Update" from the Economic Development Coordinator dated September 8, 2016 be received and filed as information. All of which is Respectfully Submitted Kate Burns Gallagher Economic Development Coordinator Approved for Submission Mark G. McDonald Chief Administrative Officer Alan Smith General Manager of Economic Development W OMir - 00 Elgin Pr ,aK" ��y ur REPORT TO COUNTY COUNCIL N��ro;gr�sslwe Up �r�ra FROM: Steve Evans, Manager of Planning DATE: August 4, 2016 SUBJECT: Bill 73 — Changes to the Planning Act, R.S.O.1990 INTRODUCTION: In May 2015 a report reviewing the proposed changes to the Planning Act under Bill 73 Smart Growth for Our Communities Act was provided to County Council. (please see attached report) The majority of the changes became effective on July 1, 2016 and a number of others came into effect on Royal Assent in December, 2015. The intent of Bill 73 is to give residents more say in how their communities grow, set out clearer rules for land use planning, give municipalities more independence to make local decisions and make it easier to resolve disputes. Many of the proposed changes are positive and warrant support. There are others that impose mandatory requirements. One change in particular is the requirement for all upper -tiers and single -tiers to establish a planning advisory committee to include at least one citizen member. This report provides County Council with a review of a number of important changes that have been made to the Planning Act. Other changes which are more technical have not been included in this report; however all of the proposed changes were included in the May 2015 report which is attached for information. Analysis Changes to the Planning Act are proposed to enhance transparency and public participation in reaching decisions and provide additional dispute resolution procedures among other matters. Ontario Regulations that accompany the Planning Act have also been amended in order to implement these changes. Those "regulations" set out the prescribed processes for giving notice, holding public meetings and receiving appeals. Attached you will see a list of some of the more major changes that have been made to the Planning Act and a description about how the changes could be implemented by the County of Elgin. Other changes that are not included in the chart below are more technical and may be used with a certain level of discretion in some cases. 63 Sec. Change Implementation 2 Provincial interests now include "the Policies must be included in the romotion of "built form" County OP 2.1 Enhanced requirement to have OMB must now have regard for regard for public input written and oral submissions received by the municipality from the public 8 Planning Advisory Committee Upper & Single Tier Municipalities are required to establish a PAC with at least one citizen member 16(2) Official plans must include description Changes to be included at 5 year of measures for informing and review of the County OP obtaining views from the public on OPA's, zoning by-laws, plans of subdivision and consents 17.1 Municipalities required to provide a County required to comply for 5 year copy of a proposed OPA to MMA at review of its OP least 90 days prior to notice of a public meeting where MMA is the approval authority (applies to 5 year reviews) 17(23) Municipalities & Approval authorities Council resolutions on all planning are required to explain the effect of decisions will require a statement public input on planning decisions explaining the effect of all written and oral submissions from the public on such decisions. 17 Dispute resolution on an appeal to an Notice of such dispute resolution will (26.2) Official Plan or Amendment extend appeal period and forwarding of the record to the OMB to 75 days from 15 17(34) Upper/Lower Tier Conformity — Upper tier opinion of lower tier prevents certain approvals and conformity is not subject to OMB appeals of lower tier OPA's unless it appeal conforms with upper tier OP 17(40) 90 day "time out" for OP/OPA — Provide more time to resolve approval authority and disputes municipality/applicant can agree to pause to a pause of up to 90 days in the 180 decision timeline 26 10 year cycle for new OP's and 5 10 year cycle applies if the current year cycle for OP reviews County OP is repealed and replaced with a new OP; otherwise the 5 year cycle remains in effect. 26.1 Protection of Employment Lands — No action required municipalities are no longer required to revise their employment land policies/designations at time of OP update DISCUSSION: The above changes will have the following effects on the County of Elgin: 1. A Planning Advisory Committee will need to be appointed by County Council under this new legislation. Council will have flexibility and discretion in determining how the PAC is most effective and Council can determine which planning matters the PAC can review on its behalf. (A draft report providing more information on the establishment of a PAC and a draft terms of reference will is attached.) 2. All planning decisions made by County Council will now require an explanation of the effect of public input on Council's decision. 3. A five (5) year review of the Elgin Official Plan is still required as the review cycle was not changed by Bill 73. Items 2 and 3 above will also affect lower tier municipalities. CONCLUSION: The intent of Bill 73 is to give residents more say in how their communities grow, set out clearer rules for land use planning, give municipalities more independence to make local decisions and make it easier to resolve disputes. Many of the proposed changes are positive and warrant support. The information provided in this report regarding the changes to the Planning Act is provided for County Council's information. As Council deals with planning decisions in the future these changes will become more apparent. RECOMMENDATIONS: THAT the report titled "Bill 73 — Changes to the Planning Act, R.S.O.1990" from the Manager of Planning dated August 4, 2016 be received and filed; and, THAT the report be circulated to all local municipalities for information. All of which is Respectfully Submitted Approved for Submission Steve Evans Mark G. McDonald Manager of Planning Chief Administrative Officer 65 Elgin ti "Kw ° Up REPORT TO COUNTY COUNCIL �YG;�¢I"p551 L 15bL fKUYK FROM: Steve Evans, Manager of Planning DATE: May 27, 2015 SUBJECT: Bill 73 — Changes to the Development Charges Act, 1997 and the Planning Act, 1990 INTRODUCTION: Starting in 2013, the Provincial government undertook province -wide consultations on the Development Charges and Planning Acts. The stated purpose of the review was to ensure both systems are predictable, transparent, cost effective and responsive to the changing needs of our communities. The Province is now proposing legislative changes to the Development Charges Act, 1997 and the Planning Act. The Province has stated that Bill 73 - the proposed Smart Growth for Our Communities Act would give residents more say in how their communities grow, set out clearer rules for land use planning, give municipalities more independence to make local decisions and make it easier to resolve disputes. This report provides County Council with a review of changes to the Planning Act, that will streamline land use planning and appeals in Ontario. As the County of Elgin does not have a Development Charges By -Law, proposed changes to that Act under Bill 73 are not reviewed in this report. Analysis Changes to the Planning Act include additional sections and provide for new regulations covering a range of issues to enhance transparency and public participation in reaching decisions, provide additional dispute resolution procedures, etc. Attached is a list of changes being proposed which will be addressed in the table below. Comments can be made through the Environmental Bill of Rights Registry until June 3, 2015. Some of the proposed changes are positive and could be supported by the County of Elgin. There are other changes that may not be as well suited in the Elgin County context. The Manager of Planning has provided comments on each proposed change and suggested recommendations have been provided for Council's consideration. 67 Proposed Change Staff Analysis Recommendation to Minister 1 expand the potential This provision allows for Elgin County supports the use of alternative alternative notice procedures proposed change provided that notification and for matters other than official the requirement is discretionary, consultation plan, zoning, subdivision and as opposed to mandatory. processes for consent. additional matters 2 requiring The Planning Act already Elgin County recommends that municipalities to prescribes the minimum additional public consultation include public requirements, and provides procedures remain discretionary consultation policies discretionary powers if a in Official Plans. in their official plans municipality chooses to have alternative procedures (above and beyond the minimum requirements), in their OP's. 3 require citizen The Planning Act currently Elgin County supports citizen members on provides discretionary powers involvement and recommends planning advisory to Council, so that they "may" that the tools available for committees across constitute a planning advisory planning advisory committees Ontario, and require Committee, and they "may" remain discretionary. planning advisory appoint citizen members. committees in However, a statutory obligation single -tier and that a municipality "must" have upper -tier such committees, with citizen municipalities in appointees, seems Southern Ontario unreasonable, particularly in a (except the rural and small town context. Township of Pelee) 4 require local Currently there is no such Elgin County does not support planning authorities requirement in the Planning providing an explanation of how to provide an Act. However, input from the citizen input was considered in explanation of how public, is important and their notices of decision. they considered encouraged by County Council citizen input in their and Elgin's lower tier notices of decision municipal Councils. Such input can be provided in various ways including written and verbal comments aired at public meetings. Also submissions can be made by mail, email and on-line in many cases. The requirement for planning authorities to explain how they considered citizen input is unnecessary given the opportunities that are provided 67 and only adds another level of complexity to a process that is already transparent. 5 enhance the Ontario Currently there is no such Elgin County does not support Municipal Board's requirement in the Act. The the proposal to enhance the obligation to OMB is obligated to make land OMB's consideration of public consider citizen use decisions that constitute input. input when making good land use planning, and decisions are in the public interest. It is our experience that the OMB consistently considers public input in the hearing process. 6 extend municipal A 10 year cycle is appropriate Elgin County supports the official plan update for providing a document that Minister in extending municipal cycles from 5 to 10 reflects changing trends. official plan update cycles from 5 years, after a new, to 10 years. comprehensive official plan 7 provide Province This change will provide Elgin County supports this with documents effective pre -consultation proposed change. earlier to review where the Minister is the municipal official approval authority (90 days plans/official plan prior to public notice). amendments, when those documents are not exempt from provincial approval 8 allow for suspension Currently the Planning Act does Elgin County supports the new of timelines for not have a "mediation" provision provisions to allow for triggering appeals of (outside of mediation requests suspension of timelines for official plans/official to the OMB). While this triggering appeals of official plan amendments provision can lengthen the plans/official plan amendments for up to 90 days to approvals process, it may avoid for up to 90 days to work out work out issues, potentially long and protracted issues. including citizen OMB hearings, if both parties concerns, where agree to mediation. agreeable to approval authority and the initiator (i.e. applicant or adopting municipality) 9 remove ability to In rural/small town areas of the Elgin County does not support apply for Province the supply of serviced the prohibition on applying for an amendments to an and designated lands for new official plan amendment within 2 official plan for 2 growth is limited. As such, an years of adoption of a new years after new, official plan amendment may comprehensive official plan. comprehensive be required to facilitate a new official plan comes development. These areas must into effect be able to react quickly to growth opportunities. To suspend a potential "new growth opportunity" for a two year period is not reasonable in rural Ontario. 10 remove ability to Please see analysis above for Elgin County does not support apply for 2 year suspension for official the prohibition on applying for a amendments to a plans. zoning by-law amendment within zoning by-law for 2 2 years of adoption of a new years after comprehensive zoning by-law comprehensive update. zoning by-law update 11 provide authority to Currently no local municipalities Elgin County does not support remove ability to in Elgin County employ a removing the ability to apply for apply for development permit system. amendments for 5 years after amendments for 5 However, as in previous points the establishment of a years after the above, a 5 year prohibition on development permit system. establishment of a any amendments to official development permit plans or by-laws respecting system development permit systems is not reasonable in a rural Ontario context. 12 remove the The current requirement under Elgin County supports this requirement to section 26 of the Planning Act is proposed change. revise employment detrimental to rural areas and land policies at time small towns that generally rely of an official plan on limited supplies of update employment lands. 13 remove remaining This removal assists the County Elgin County supports this ability to appeal in meeting its affordable housing proposed change. second unit policies targets. in official plans 14 remove ability to The Planning Act has always Elgin County does not support appeal official included an appeal mechanism removing the ability to appeal plans/official plan to allow for resolution of disputes official plans/official plan amendments that that can't be settled. This is the amendments that implement implement certain reason Ontario has the OMB. prescribed provincially approved provincially Removing the ability for appeal matters. approved matters is heavy handed and provides 70 (e.g. source water no option for resolving protection differences. The Province boundaries) should set the example and not impose provincially approved matters without any recourse. 15 remove the ability There have been occasions Elgin County supports the for one appellant to where a single appeal has removal of the ability for one appeal the entirety stalled the approval of an Official appellant to appeal the entirety of a new official plan Plan. This can lead to extensive of a new official plan. delays in new important development, as well as delays before the OMB. 16 establish more rigor While many OMB appeals are Elgin County supports this in the requirements based on legitimate concerns, proposed change. to make an appeal there is also a concern that the appeal may have been lodged solely for the purpose of delay. 17 modify the The provision is modified from Elgin County does not support maximum one hectare for each 300 the proposed change. alternative parkland dwelling units to one hectare for dedication rate each 500 dwelling units. Many when giving cash -in- of our municipalities do not have lieu development charges by-laws in place and therefore it is important that this rate not be reduced. 18 require Many of our municipalities do Elgin County supports the municipalities to not have parks plans, and the development of parkland master develop parks plans need to have one as a condition plans, but does not support such if they wish to to establish an alternative a plan as a mandatory establish the parkland dedication rate is not requirement for the alternative parkland reasonable especially in the establishment of alternative dedication rate and rural and small town areas of the parkland dedication rates. to work with school Province. boards in developing such plans 19 enable the use of The change in name is more Elgin County supports the use of the "Community appropriate. the "Community Planning Permit Planning Permit System" as an alternate name System" as an for the "Development Permit alternative name for System". the system of land use control, 70 71 currently known as the Development Permit System 20 providing authority No "Community Planning Permit Elgin County supports the for the Minister and Systems" have been inclusion of a community upper -tier established in Elgin County development permit system in municipalities to to date. In fact there are very the Planning Act and would require a local few that have been established support pilot project funding municipality to in the Province. As there has from the province, to pilot such a establish a been a very low take-up rate on system in select areas of Elgin Community these systems there is concern County. However, the County of Planning Permit that such change to the Planning Elgin does not support the System for purposes Act could result in the imposition imposition of such a system by specified in of such a system by the upper the upper tier or the Province regulation tier or the province. and therefore cannot support this change. 21 allow decision- Alternative Dispute Resolution is Elgin County supports this makers to require a the preferred option where an proposed change. 60 day period for appeal is made but only if the Alternative Dispute parties agree to it. Resolution after an appeal is made 22 limit minor variance This change complicates the Elgin County does not support applications for 2 process and would be difficult to this change. years after a zoning enforce. amendment has passed in response to a privately - initiated application 23 provide the ability to There has never been a Elgin County does not support a make a regulation definition of what constitutes proposed change that would that would clarify "minor". Committees of clarify what constitutes a minor what constitutes a Adjustment have been given the variance by regulation. minor variance authority to deal with applications for minor variances and the ability to use a certain amount of discretion in determining whether an application meets the planning criteria set out in Section 45 (1) in the Planning Act. A more prescriptive approach is not warranted. 71 In addition to the list of proposed changes above, the Manager of Planning suggests that an additional change to the Planning Act would be beneficial to Elgin County. This change would include deleting Section 28 (4.0.1) of the Planning Act thereby giving upper tier municipalities the same powers as lower tier municipalities related to Community Improvement. Currently the County is partnering with its local municipalities on a County -wide community improvement initiative. The existing legislation will not permit the County to prepare and administer its own CIP. As a result a County -wide community improvement initiative can only be advanced by having each local municipality adopt its own CIP that supports a County -wide vision and implementation framework. CONCLUSION: The intent of Bill 73 is to give residents more say in how their communities grow, set out clearer rules for land use planning, give municipalities more independence to make local decisions and make it easier to resolve disputes. Many of the proposed changes are positive and warrant support. However, there are other changes that impose mandatory requirements that may be perceived as heavy-handed and that offer no recourse for dispute resolution. One change in particular — the proposal to require upper -tiers and single -tiers to have in place a Planning Advisory Committee which includes citizen members, would change County Council's committee structure and impose additional financial and staffing impacts. The information provided in this report regarding proposed changes and recommended actions are provided for County Council's consideration. The commenting period through the EBR ends on June 3, 2015; however, it is suggested that this report be forwarded to the Minister of Municipal Affairs and Housing and to AMO. RECOMMENDATIONS: THAT County Council endorse the report titled "Bill 73 — Changes to the Development Charges Act, 1997 and the Planning Act, 1990" prepared by the Manager of Planning; and, THAT the report be submitted to the Minister of Municipal Affairs and Housing in response to the Province's request for comments; and, THAT the report be forwarded to the Association of Municipalities of Ontario and to Elgin County's municipal partners for their information. All of which is Respectfully Submitted Approved for Submission Steve Evans Mark G. McDonald Manager of Planning Chief Administrative Officer 72 OMir - 00 Elgin u Proasslwe Uy ur�a REPORT TO COUNTY COUNCIL FROM: Steve Evans, Manager of Planning DATE: September 15, 2016 SUBJECT: Establishment of a Planning Advisory Committee INTRODUCTION: Bill 73 has been enacted by the current Provincial Government which makes a number of changes to the Development Charges Act and the Planning Act. One such change requires all upper tier and single tier levels of municipal government to establish a Planning Advisory Committee. Analysis: Bill 73 has added a new subsection to the Planning Act as follows: 8(1) "The council of every upper -tier municipality and the council of every single -tier municipality that is not in a territorial district, except the council of the Township of Pelee, shall appoint a planning advisory committee in accordance with this section. 2015, c. 26, s. 16. " The prospect of having to establish a Planning Advisory Committee (PAC) was first introduced when the Provincial government was requesting comments on draft changes to the Development Charges Act and the Planning Act in 2015. The draft suggested all municipalities establish a PAC. The reason for the change, as cited by the Province, was to ensure a greater degree of public involvement in planning matters. At the time the draft Bill was issued for comment, the County of Elgin submitted its comments on May 27, 2015. The County was not in support of establishing a PAC and stated in the report that "The Planning Act currently provides discretionary powers to Council so that they may constitute a PAC and they may appoint citizen members. Through communication with upper -tier colleagues, the establishment of a PAC was also opposed by most Counties. Despite this opposition, the Province, through Bill 73 requires that all upper and single tiers appoint PAC's and that at least one member be a citizen appointee. There has never been any direction given by the Province as to the mandate and purpose of such committees. Provincial representatives have stated that the onus rests with each Council to determine the mandate of the Committee as the Act only requires that a PAC be established. Because the Province allows Council to set the Terms of Reference, staff has developed a document for such purpose. The attached proposed Terms of Reference aims to achieve the following: ❑ Maintains the streamlined approval of Planning Act applications ❑ Allows Council to refer planning matters to the PAC if and when it is appropriate 73 ❑ To review from time to time the provisions of the Official Plan and related policy, and recommend to Council general amendments thereto which would be in the best interests of the County of Elgin (this would include 5 year reviews of the OP) ❑ To advise County Council on general planning and development issues of County and/or local municipal significance ❑ To report to County Council on proposed land use policy changes as introduced by the Province of Ontario ❑ To review and report on a specific aspect(s) of a submitted application The purpose of the PAC is to provide Council with input, advice and recommendations on planning matters that have been referred to it by County Council and that may affect the County and/or its local municipalities. The PAC will not provide its input on general planning applications as staff has developed a thorough and open practice for processing applications that are brought before County Council for consideration. As Council is aware, the Rural Initiatives Committee, composed of the Warden and two members of Council, has already been established to, among other things, "demonstrate Council's commitment to delivering services to rural communities". It is therefore recommended that the responsibilities assigned to the PAC be added to the Rural Initiatives Committee as a natural link. These additional tasks are not expected to be onerous, however, some time will be devoted to the Official Plan review in due course. In addition, County Council has authorized members of the Elgin Federation of Agriculture (EFA) to attend meetings and participate on the Rural Initiatives Committee when items of mutual interest are being discussed. Therefore, the EFA member would satisfy the citizen appointee requirement of the PAC. CONCLUSION: Bill 73 requires that all upper and single tier levels of government appoint a Planning Advisory Committee with the Terms of Reference being set by Council. RECOMMENDATIONS: THAT County Council establish a Planning Advisory Committee by amending the Rural Initiatives Committee's mandate to include specific responsibilities related to providing planning advice; and, THAT the attached Terms of Reference for the newly constituted "Rural Initiates/Planning Advisory Committee" be adopted. All of which is Respectfully Submitted Approved for Submission Steve Evans Mark G. McDonald Manager of Planning Chief Administrative Officer 74 Terms of Reference for Rural Initiatives/Planning Advisory Committee Mandate/Purpose To promote the viability of agricultural and rural affairs in the County and throughout the Province. 2. To examine issues such as, but not limited to: the challenges of the global economy on local agricultural practices; the viability of schools in rural communities; and, alternative sources of economic development in rural areas. 3. To develop goals and objectives to improve and promote rural life. 4. To advise County Council with recommendations/strategies on how best to achieve identified goals and objectives. 5. To demonstrate County Council's commitment to delivering services to rural communities by recommending a budget to Council that will accomplish the identified goals. 6. To act as a Planning Advisory Committee (PAC) by providing information, perspective and recommendations to County Council on broad planning matters that may have an effect on the County and/or its local municipalities, as required from time to time; specifically, ❑ To review from time to time the provisions of the Official Plan and related policy, and recommend to Council general amendments thereto which would be in the best interests of the County of Elgin (this would include 5 year reviews of the OP). ❑ To advise County Council on general planning and development issues of County and/or local municipal significance. ❑ To report to County Council on proposed land use policy changes as introduced by the Province of Ontario. ❑ To review and report on a specific aspect(s) of a submitted application. * It is noted that a member of the Elgin Federation of Agriculture shall be invited to participate on the PAC as a citizen appointee in keeping with its status as a non-voting member of the Rural Initiatives Committee. September 2016 75 m/1 N REPORT TO COUNTY COUNCIL FROM: Elgin County United Way and Special Events Committee Jennifer Ford, Senior Financial Analyst and ECUWSEC Chair DATE: September 15, 2016 SUBJECT: 2016/2017 Events Calendar INTRODUCTION: This report is presented to obtain Council's support of fundraising activities and other social events planned by the Elgin County United Way and Special Events Committee (ECUWSEC) for the period September 2016 to August 2017. The events are designed to provide an opportunity for staff and County affiliates to come together and, in some instances, raise money to support Council's commitment to the Elgin St. Thomas United Way. Your committee members are: Becky Higgs, Cole Aicken, Georgia Sifton, Grace Hertner, Leesa Shanley, Lindsey Duncan, Lorelei Gloor, Mathew Waite, Sheena Doyle, Tanya Noble and Jennifer Ford. The committee expects the total of all its 2016 fundraising activities for United Way to reach $46,000 by the end of the year. DISCUSSION: Payroll Deduction Program: Each year, the United Way calendar kicks off the beginning of its fundraising activities in September for the next fiscal year. Staff and Council at the County of Elgin are encouraged to participate in the payroll deduction program which enables active participants the opportunity to participate in the Days off Draws and the monthly draws for Gift Certificates based on their level of participation. A donation of $2.00 or more per pay entitles you to participate in Dress Down Fridays and the monthly draws; A donation of $3.00 or more per pay entitles you to participate in Dress Down Fridays and an opportunity to be entered into a draw for 1 day off with pay in 2017 and the monthly draws; A donation of $5.00 or more per pay entitles you to participate in Dress Down Fridays and an opportunity to be entered into a draw for 1 day off in 2017 and a draw for 2 days off with pay in 2016 and the monthly draws. The draw for the days off prizes will occur on November 21 st 2016 for those persons signed up to the payroll program by the November 14t , 2016 cut off date. Monthly draws are held during the last week of the month for active payroll donation participants and feature a prize valued at no less than $25. 76 County Christmas Party: The annual County of Elgin Christmas Party will take place at the St. Thomas Elgin Public Arts Centre on Friday December 9, 2016. Tickets to this holiday social event will be sold at a minimal cost per person enabling participants the opportunity to drop in between 5pm and 10pm to enjoy hors d'oerves, fellowship, hourly door prize draws, and music. There will be a cash bar available and the dress code is casual. Knights Games: Designed as a social event, several games have been reserved this year. We expect that many staff will want to attend since last year the Knights had such a good year. Group tickets have been reserved for the following dates: Friday, October 21, 2016 vs Saginaw Friday, December 16, 2016 vs Guelph Wednesday, January 18, 2017 vs Sarnia Wednesday, February 1, 2017 vs Kitchener Lunches: Many of our committee members have received positive feedback regarding the Brown Bag lunch that is offered and organized by the Eat 2 Learn program. This year we are planning to support this organization again. This event typically is held once each year in March. The convenience of the Brown Bag lunch program has County participants expressing interest in supporting a delivered lunch fundraising program more often throughout the year. As a result, ECUWSEC will trial an internal version of the delivered lunch by offering some extra dates for staff to purchase a pre-packaged lunch that would be delivered to them at work. The committee hopes the event will grow in popularity so that in future years we can expand the range of dates. For 2017, we hope to trial four dates that will be forthcoming as we coordinate the event with facilities and vendors to determine options that ensure minimal program disruption. 9th Annual Warden's Charity Golf Tournament: This annual event has become very successful helping to raise an additional $220,000 for the Elgin St. Thomas United Way since its inception eight short years ago. The 2017 tournament will be held on June 22, 2017 at the St. Thomas Golf and Country Club. Plans are underway with brochures to be out in late February. We have normally sold out at this event so please when you get your invite send in your money and registration right away to reserve your spots. Rain or shine, we always have a great time, raising money and enjoying the fun activities! CONCLUSION: The mandate of ECUWSEC is to organize staff events throughout the year. Some events are designed to raise money for the Elgin St. Thomas United Way while others are designed 77 as social opportunities for staff and their families. We are pleased that our fundraising efforts are successful but this group also enjoys giving back to their community and colleagues. We would like to take this opportunity to also extend an invitation to the councils and employees at our member municipalities to join us and participate in any of the events listed above. RECOMMENDATION: THAT Council support the Elgin County United Way and Special Events Committee's 2016/ 2017 planned activities in this report. All of which is Respectfully Submitted Jennifer Ford Senior Financial Analyst & ECUWSEC Chair W Approved for Submission Mark G. McDonald Chief Administrative Officer m/1 N REPORT TO COUNTY COUNCIL FROM: Leesa Shanley, Provincial Offences Supervisor DATE: September 21, 2016 SUBJECT: Provincial Offences Act (POA) Facilities Update INTRODUCTION: In the January 7, 2016, staff updated Council on the Ministry of the Attorney General (MAG) proposal to lease court space on a per diem basis at their Wellington Street location. Unfortunately, MAG's proposal did not address POA's ancillary space requirements (such as office space and interview rooms). Council at the January 12, 2016 Council meeting approved: "THAT staff be permitted to enter into discussions and negotiations with MAG to lease Provincial Offences Act (POA) facilities at the Wellington Street Courthouse." Such negotiations were to procure court space along with the ancillary POA space requirements. Although no response from MAG was received for a number of months, with the assistance of MPP Jeff Yurek, discussions with Infrastructure Ontario (10), MAG's real estate representative, began in August and two meetings have now been held. The purpose of this report is to update Council on the progress to date. DISCUSSION: The discussions so far have been fruitful and offer the potential for a viable solution for Elgin's POA facility needs. MAG has offered the use of one courtroom for regularly scheduled POA court days and use of an additional courtroom as needed for special trials. This per diem rate includes the use of Justice of the Peace Chambers, a boardroom, two interview rooms, public waiting areas and washrooms, as well as cells. However, office space is not available as part of the per diem rate. The County would require office space every day, not just on court days, and regardless, no vacant built out office space is available in the facility. There is, however, expansion space available in the building that could be built out to accommodate the County's office space/ticket window needs. Furthermore, the space available may be large enough to allow for a courtroom to be built thus meeting the County's needs for regularly scheduled court days. At this point in time, both alternatives should be pursued: build -out office space; and additionally build -out court space. The next step is to continue the discussions with MAG/10 to determine the costs to build -out the different options in the current expansion space. 79 CONCLUSION: As previously discussed in other reports, the Wellington Street facility has the potential to offer the County a more effective solution to building a stand-alone facility. Of course, the final negotiated MAG offer will be compared to the costs of a stand-alone facility to determine which solutions best meets the County's needs. Discussion and negotiations with MAG/10 will continue in order to work toward a final offer that meets POA's operational needs. The final offers for the different alternatives, along with a benefit analysis of each solution as compared to a stand-alone facility, will then be brought to Council for deliberation. The County is grateful for the support of MPP Jeff Yurek. A letter of appreciation from the Warden should be sent to Mr. Yurek expressing the County's thanks for his support in moving this matter along. RECOMMENDATION: THAT a letter of thanks, along with a copy of the report titled "Provincial Offences Act (POA) dated September 21, 2016 be forwarded to MPP Jeff Yurek's office; and, THAT the report titled "Provincial Offences Act (POA) Facilities Update" dated September 21, 2016 be received and filed. All of which is Respectfully Submitted Leesa Shanley Provincial Offences Supervisor Jim Bundschuh Director of Financial Services :N Approved for Submission Mark G. McDonald Chief Administrative Officer r�y m urrn lef, I"I REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh, Director of Financial Services DATE: September 9, 2016 SUBJECT: 2015 Annual Report INTRODUCTION: The attached draft 2015 Annual Report is a document that allows Council to communicate the state of the Corporation to the residents of Elgin County. It speaks to the achievements, the financial results and performance measures for 2015. DISCUSSION: The Financial Information Return (FIR) is provincially mandated reporting documents in a standardized format required to be reported to the province and published for the public. The intent of the Annual Report is to make the information from the FIR easy to understand through the use of charts and explanations. The Annual Report and FIR are to be published on the County's website for access by the public. The attached audited consolidated financial statements are consistent with the financial results contained within the annual report. The auditor has completed the review of these statements. Their independent auditors' report, included as part of the financial statements, indicates that the statements fairly present the financial position of the County. RECOMMENDATION: THAT the 2015 Annual Report, Financial Information Return (FIR) and Audited Consolidated Financial Statements be approved for publication. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer m green ` y" of � 2015 ANNUAL REPORT for the year ended December 31, 2015 2 ANNUAL REPORT' III n III III of Caii° iii t eii° iii ts Message from the Warden (2015)..................................................................... 4 2015 Awards and Achievements....................................................................... 6 2015 Budget.............................................................................................. 9 2015 Financial Results.................................................................................. 11 Revenues and Costs.............................................................................. 11 Municipal Position............................................................................... 14 Municipal Performance Measures Program........................................................... 16 On behalf of Elgin County Council and staff, we are pleased to provide you with the Annual Report for the year ending in December 31, 2015. Located in the heart of Southwestern Ontario, along Lake Erie's north shore, The County of Elgin is comprised of seven partner municipalities and spans an area of 186,000 hectares. The County's rich agricultural traditions, innovative manufacturing operations, and creative entrepreneurs combine to form a diverse and growing economy. Scenic countryside, kilometres of stunning shoreline, and picturesque towns and villages make Elgin a welcoming place for residents and visitors alike. The County of Elgin serves 50,000 residents providing a broad range of services that include maintenance of County roads and bridges, three long-term care homes, ten library branches, an extensive archival collection, economic development services, tourism promotion and a museum that preserves Elgin's rich cultural heritage. In 2015 Elgin County Council developed a new vision that will guide it to the end of its four-year term. Priorities include financial sustainability, investment in infrastructure, maintenance of assets, promotion of Elgin's businesses, and health recruitment. In October, Elgin launched a County -Wide Community Improvement Plan that truly is Progressive by Nature. The Elgincentives CIP is unique in that it is the first of its kind in Ontario to not only be regional in nature but to focus on agricultural and waterfront areas in addition to downtown cores. The CIP will allow business owners to complete facade improvements, energy efficiency retrofits, and building restorations. In the short time since its launch the project has been extremely popular with the local business community and it will have a significant and tangible impact on our communities in the coming years. Council also committed to several significant improvements to the County's roads system in 2015, including paved shoulders for cyclists on Imperial Road between Aylmer and Port Bruce, resurfacing work on John Wise Line, and the redevelopment of Dexter Line. The County of Elgin and the Township of Malahide received $3.45 million in total from the Province's Ontario Community Infrastructure Fund in order to move the existing waterline and begin work on re-routing the road due to lake shore erosion. This work is set to begin TIM13 111.1 Elgin County is committed to quality care for the residents of its long-term care homes. In 2015, Council committed to the redevelopment of Terrace Lodge and has submitted an application to fund the Terrace Lodge redevelopment through the Southwest Local Health Integration Network. Council approved the launch of a new library catalogue system in partnership with the St. Thomas Public Library. This catalogue was launched in December and will better meet the needs of both patrons and library staff. 4 A1\11v1JA1 R1 I'OR]. The County's Economic Development and Tourism Department was recognized with provincial and international awards for its Savour Elgin and Elgin Arts Trail Programs. It is an honour to be recognized as a leader amongst our peers and it is our hope that this recognition will lead to increased revenue for our business community. In 2015, a surplus to budget $1.6 million in operations, in addition to a$1.2 million for capital. These surpluses were applied to allow the County to reduce the tax increase as well as improve Elgin's investment in its infrastructure. In 2016, Council will continue to implement its vision for the next 3 years of the Council term and support initiatives that will make Elgin an ideal place to live, work, and raise a family. Paul Ens 2015 Elgin County Warden ds a�� 1`" � 14 A ��J� r��1 ��w,� �� III � ` � 1" �� o In 2015 Council and staff maintained a commitment to excellence, continuous improvement, and forward -thinking initiatives. The County invested in infrastructure projects, developed new partnerships, and implemented new technologies. The details of these achievements are as follows: Council began 2015 with a discussion of the priorities and challenges facing the County. The result of this discussion was the development of a new strategic vision that will guide decisions for the remainder of the current Council term. Priorities included financial sustainability, strengthening of upper/lower tier partnerships, investment in infrastructure, maintenance of assets, promotion of Elgin's businesses, and health recruitment. In 2015 the County was able to achieve a surplus to budget of $1.6 million in operations and $1.2 million for capital. These surpluses allowed the County to reduce the tax increase as well as improve Elgin's investment in its infrastructure. Council approved a County -Wide Community Improvement Plan Elgincentives that launched in October. This innovative grant program proved very popular with the Elgin County business community. In 2015, 10 grant applications were approved for a total of $80,134 granted for projects valuing $246,367. The County made significant improvements to its road system in 2015, installing paved shoulders for cyclists on Imperial Road between Aylmer and Port Bruce, resurfacing a portion of John Wise Line, and committing to the replacement of the old Vienna Bridge with a new modular bridge to be completed in 2016. The County of Elgin and the Township of Malahide were the recipients of $3.45 million in total from the Ontario Community Infrastructure Fund to re-route Dexter Line and to move the existing waterline. In 2015, Council made the commitment to redevelop Terrace Lodge. Elgin County Council has submitted an application to fund this redevelopment through the Southwest Local Health Integration Network. The Elgin County Library launched a new and dynamic catalogue system in December 2015 called Sierra to manage its collection of over 200,000 items serving over 14,000 active library users in the County. The launch of the new system is part of a regional partnership with St. Thomas Public Library and London Public Library. 2015 was a very successful year for the library's programming as well, with attendance nearly tripling from the previous year to over 76,000 visits. The County partnered with the Municipality of Central Elgin and the Government of Canada to make accessibility improvements to the Belmont Library that included installation of an elevator, addition of an atrium with an at -grade entrance, and a new children's program area. Renovations will be completed in early 2016. The Elgin County Museum received a $20,000 contribution from the Government of Canada to commemorate Elgin County's contributions to the First World War. The main focus of the project, including a video and traveling display, is the story of Lance -Sergeant Ellis Sifton whose heroism on the first day of the Battle of Vimy Ridge earned him a posthumous Victoria Cross. Elgin County Archives partnered with the Municipality of Central Elgin to create a series of banners with archival images along the West Breakwater in Port Stanley which opened in 2015. Additionally the County installed nine commemorative plaques across Elgin recognizing Elgin's role in the War of 1812. III iuN .0 d uu ; ° t In 2015, Council planned initiatives to improve the quality of life of its residents and improve the economic prosperity of the region. These initiatives included a new building for Terrace Lodge's residents. The $30 million investment in Terrace Lodge will necessitate the County taking on approximately $20 million of debt. The incremental annual loan costs will be funded by the budgeted incremental increase in tax in 2015 of 2.9%. In addition, an investment in high speed fibre broadband was made to improve connectivity that will not only benefit County residents directly, but will also be an economic driver for businesses. To further spur economic development and growth, Council invested in a Community Improvement Plan (CIP) that has contributed toward investments made by businesses that has improved the attractiveness of Elgin's agricultural areas, ports and main streets. Council's strategic vision has been to maintain service levels while achieving an affordable tax increase. In order to achieve these objectives in the face of declining revenues in the form of the Ontario Municipal Partnership Fund (OMPF) and Ford property tax, council included in their vision the low to moderate use of reserves. In addition to the past revenue issues, 2015 also saw a hit in provincial revenue for long-term care. However, Council's focus on efficiencies over the last few years enabled the county to partially absorb these impacts while maintaining the vision of an affordable tax increase. Not only did council maintain service levels in 2015, but council was also able to increase service levels in critical key sectors: 1. Two satellite offices for the Elgin Business Resource Centre (EBRC) continued to assist the County's budding entrepreneurs. 2. The County continued in its commitment to providing a $3.5 million grant to the St. Thomas Elgin General Hospital with a further $250,000 contribution bringing the contribution to date to $1.75 million. 3. A $3,500 grant to Fire Safety House was provided in 2015 to educate thousands of adults and children alike in fire safety and prevention 4. The county roads received $8.1 million in 2015 capital budget funding, with a further $95 million planned for the next nine years focused on timely investments in existing infrastructure to ensure the lowest possible lifecycle costs. The 2015 capital plan included Dexter Line ($5.2 million), John St. and Bradley Creek culvert ($1.2 million), Road 45 Rehabilitation ($2.5 million), and Plank/Vienna Reconstruction ($3.9 million). 5. Capital maintenance projects for Elgin Manor and Bobier Villa totaled $7.9 million over the next ten years. Purchase of $3.1 million in new library books over the next ten years. Investment in accessibility improvements of $2.4 million. Budgets in the last five years showed a decline in the Municipal Position as a result of the lost revenue from OMPF and Ford property tax, resulting in a decline in reserves. Gradual and measured levy increases have now offset these revenue losses, resulting in 2015 being the turning point where the County moves from using reserves to replenishing its reserves. The budget planned for a $2.3 million increase in municipal position (thanks largely to additional revenue of $2 million for the Dexter Line relocation). The improvement in municipal position will translate into an improvement in reserves and it is anticipated that reserve levels will be fully replenished by 2020. Hence, starting in 2021, tax increases will be reduced to inflationary levels. The ten-year capital plan ensures that the county's infrastructure remains in good working order, thereby reducing lifecycle costs and avoiding costly future investments. 2 IIII IIIIIIII"IIII Restf "' The consolidated financial statements have been prepared in accordance with generally accepted accounting principles for local governments as recommended by the Public Sector Accounting Board (PSAB) of the Canadian Institute of Chartered Accountants. The statements and related information are the responsibility of management and include the County's share of the financial activities of the Elgin -St. Thomas Board of Health. The Municipal Act, 2001 requires that the County appoint an independent auditor to express an opinion as to whether the financial statements present fairly the County's financial position and operating results. As part of the annual audit, the auditors will deliver a written report providing their opinion on the results of the financial statement audit. Revenues and Cbsts The consolidated statement of operations reports annual revenue and expenses for 2015 on a comparative basis to the prior year and the budget. The net of revenue and expenses is the change in economic resources available to the County and thereby results in a change in the accumulated surplus. Sources of Revenue (millions) Other Contributions User Charges $4.5 $6.1 7% 9% RequisitiU11b U1 Local Muncipalities $31.1 Transfer Payments $27.4 45 40 In 2015, the County received revenue of $69.1 million and incurred expenses of $65.2 million for a net gain of $3.9 million. The vast majority of revenue is derived from property tax revenue and transfer payments from the provincial and federal governments. 2012 was the first year that transfer payments were less than tax revenue, and now stands at 45% of revenue being derived from taxes and only 40% from transfer payments. 10 A 1v11v1UAL ISI I'DR'F Annual OMPF (Ontario Municipal Partnership Fund) payments have been reduced resulting in a cumulative loss of $3 million in OMPF transfer payments placing an increased burden on Elgin County rate payers. External Tra $4.5 7% Amort $11 V Spending by Cost Element (millions) Tax Write-offs/Rents/Other t, Benefits 3.0 Of the total expenditures of $65 million, wages and benefits account for 40% of those expenditures, with two-thirds of these expenses occurring at the long-term care homes. Contracted services and materials combined account for a further 35% of cost with over half attributed to ambulance and roads -bridges. Sixteen percent of expenses are a result of amortization with this sector being dominated by roads -bridges with 78% of the amortization cost. External transfers are predominately to the City of St. Thomas for providing Social Services. In addition, Provincial Offences fines collected net of expenses flow through as transfers to the local municipalities. �'Dlj[v1'1"Y (D F Ldiff", i 11 An improvement of $2.3 million in municipal position was budgeted, however, due to tight financial controls and other factors, Elgin achieved a net gain of $3.9 million providing performance to budget of $1.6 million. Significant performance to budget is as follows: Budget Performance (millions) Other Taxes $0.4 $0.4 25% 1)Coi Legal VV.310 $0.4 0.4 25% 25 Tax performance, worker's compensation (WSIB), legal and other categories each delivered $0.4 million of favourable performance for total performance of $1.6 million. Tax performance is the result of supplemental taxes and tax write-offs. WSIB costs can vary significantly from one year to the next, with a single settlement costing as much as $0.2 million. Legal settlements and costs provided another $0.4 million in positive performance primarily resulting from one favourable settlement. Other categories are comprised of a variety of items such as moving permits. The County's net gain of $3.9 million is comprised of property tax revenue of $31.1 million less net spend after revenue from transfers, user fees, fines and investment income of $27.2 million offset by property tax revenue. The net spend of $27.2 million is broken out by services to the County's residents as outlined in the chart below: 12 A 1v11\1UA1..ISI I'DR'F Property Tax Related Costs $1.2 4% Planning & Development $1.0 4% Net Spending by Service Category (millions) 4% Transportation Services $9.8 35% $1.0 4% Homes and Senior Services $4.8 18% Ambulance Services $2.7 10% Social Service! $2.8 10% Library & Cultural Services $2.9 11% Transportation is the single largest net cost to Elgin County with 36% of net expenditures. Homes and Senior Services, Social Services, Library, Ambulance and Public Health services combined account for over half of the County's net expenditures. Expenditures of 4% each are the result of general government, planning and development, as well as property tax related costs. It is important to note that general government includes the costs of information technology, finance and human resources departments required to support the above mentioned services being provided to Elgin's residents. It also includes a $0.25 million grant to the hospital redevelopment as part of $3.5 million ten-year commitment. The Property tax related costs are comprised of Municipal Property Assessment Corporation (MPAQ costs and tax write-offs. MPAC is a not-for-profit corporation whose main responsibility is to provide its customers - property owners, tenants, municipalities, government and business stakeholders - with consistent and accurate property assessments. Every municipality in Ontario is assessed its share of the cost of operating this corporation. PositionMunicipal The consolidated statement of financial position reports the County's financial and non- financial assets, liabilities and accumulated surplus as of December 31St, 2015 on a comparative basis. Financial assets are those assets on hand, which could provide resources to discharge liabilities to finance future operations. The difference between financial assets and liabilities, or net financial assets, is an indicator of Elgin County's ability to finance future activities and to meet its liabilities and commitments. Non- ('DU['4]"Y 0 F l l G [,4, 13 financial assets represent economic resources that will be employed by the County to deliver programs and provide services in the future. The sum of financial assets and non- financial assets represents the accumulated surplus, or municipal equity/position of the County. By the end of 2015, the municipal position of $193.7 million is $2.6 million above the 2010 level of $191.1 million in absolute terms due to gradual and measured increases in property taxes, represented by the green bars in the chart below. However, the municipal position should ultimately keep pace with inflation in order to stay the same in real terms. The 2010 municipal position adjusted for inflation equates to $210 million, meaning that the current 2015 municipal position of just under $194 million equates to a $16 million loss of municipal position in real terms, as represented by the blue bars. By 2024 the municipal position is expected to grow to $213 million. This represents an average annual increase of 0.8% over the 14 year period; however, assuming a 1.9% inflation rate, the 2025 ending municipal position represents a $36 million reduction in value in real terms as represented by the blue bars in the chart below. Municipal Position ($millions) ❑ Actual/Forecast Municipal Position El Shortfall to Inflation 240.0 200.0 :1 1 O ri N M 41* Ln w n w m O ri N M 4* ri ri ri ri ri ri ri ri ri ri N N N N N O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N Maintaining the municipal position in real terms is essential to maintain the integrity of the county's assets, such as roads and bridges. Despite the loss of municipal position in real terms, this will not lead to financial issues in the long-term. As a result of efficiencies in asset management, through new technologies such as micro surfacing, the county will 14 6' 1\1 1\1 ! ) A L I S I I' 0 R' be able to maintain its existing infrastructure at lower cost. In addition, 2015 provided $1.2 million in capital project efficiencies that were used to further enhance the County's investment in its infrastructure. One of the largest projects funded in 2016 from the 2015 surplus was a new nurse call system for Elgin Manor. Elgin County's municipal position is composed of both financial and non-financial assets. The financial assets of $11.7 million, up $5.8 million from the prior year, comprise 6% of the County's equity. A portion of these financial assets play a major role in allowing the County of Elgin to meet its financial obligations during the three-month period between receipts of property tax revenue. The remainder represents the self-funded capital required to rebuild Terrace Lodge. Roads & Bridges $131.9 68% Municipal Position (millions) Buildings Land & $23.5 7 Improvements $19.3 12% Financial Assets $11.7 6% 10% Pre -Paid $0.4 0% Equipment, Furnishings & Vehicles $3.9 2% Assets under Construction $1.8 1% Books $1.3 1% The County's equity in non-financial assets is predominately comprised of roads and bridges (68%), buildings (12%) and land and land improvements (10%), which includes land for roads as well as building. ('DU['4]"Y (D (ifi"°1 15 Nlf ep � a 2 iG,ti i es MPMP is a performance measurement and reporting system that promotes local government transparency and accountability. It also provides municipalities with useful data to make informed municipal service level decisions while optimizing available resources. The County inspects road conditions every 2 years and has a consultant complete bridge inspections every 2 years. In both cases, the work was completed in 2014 and will be done again in 2016. The following are the highlights comparing 2014/5 to 2012/3. A road is adequate when surface distress is minimal and no maintenance or rehabilitation action is required. A bridge or culvert is rated in good to very good condition if distress to the primary components is minimal, requiring only maintenance. Primary components are the main load carrying components of the structure, including the deck, beams, girders, abutments, foundations. The past deterioration of the road and bridge system that occurred for approximately two decades starting around the 1990s is being addressed by Council through the long-term planning that sees the annual capital spending on the road system increasing from $4.9 million in 2010 to $11.9 million by 2024. Paved roads are defined as roads with asphalt surface, concrete surface, composite pavement, portland cement or surface treatment. Maintenance includes frost heave/base/utility cut repair, cold mix patching, hot mix patching, shoulder maintenance, surface maintenance, surface sweeping and surface flushing. Surface maintenance activities include crack sealing, spray patching and slurry seal. Also included in these costs are bridge maintenance and winter control costs, but amortization is excluded. The County of Elgin contracts with its seven member municipalities to provide road maintenance based on a set per kilometre dollar amount. General government administration includes departments primarily involved in general administration, financial management and human resources. The costs provide governance, corporate management and support to the operational departments. Excluded from these costs are amortization, MPAC and tax write-offs. 16 A1v11vllJAL R1 1'0R'F 2012/3 2014/5 Adequacy of Roads % of paved lane kilometres rated 56.3% 60.1% adequate Adequacy of Bridges % of bridges and culverts where the condition is rated as good to very good. 83.5% 83.5% Maintenance Costs Per paved lane kilometre $3,034 $3,042 General Government General Government - % of costs for governance, corporate management and 3.9% 3.9% program support. A road is adequate when surface distress is minimal and no maintenance or rehabilitation action is required. A bridge or culvert is rated in good to very good condition if distress to the primary components is minimal, requiring only maintenance. Primary components are the main load carrying components of the structure, including the deck, beams, girders, abutments, foundations. The past deterioration of the road and bridge system that occurred for approximately two decades starting around the 1990s is being addressed by Council through the long-term planning that sees the annual capital spending on the road system increasing from $4.9 million in 2010 to $11.9 million by 2024. Paved roads are defined as roads with asphalt surface, concrete surface, composite pavement, portland cement or surface treatment. Maintenance includes frost heave/base/utility cut repair, cold mix patching, hot mix patching, shoulder maintenance, surface maintenance, surface sweeping and surface flushing. Surface maintenance activities include crack sealing, spray patching and slurry seal. Also included in these costs are bridge maintenance and winter control costs, but amortization is excluded. The County of Elgin contracts with its seven member municipalities to provide road maintenance based on a set per kilometre dollar amount. General government administration includes departments primarily involved in general administration, financial management and human resources. The costs provide governance, corporate management and support to the operational departments. Excluded from these costs are amortization, MPAC and tax write-offs. 16 A1v11vllJAL R1 1'0R'F For your online source of information regarding: • Consolidated Financial Statements • Financial Information Return (FIR) • Municipal Performance Measures Program (MPMP) • Council Remuneration • Salaries over $100,000 Fm r° ginmr° i6 gi r°c fir°c ies.php Please visit: i� wr�wr�wr�mci„ Ellgrn, ....... . . 450 Sunset Drive St. Thomas, Ontario, N5R 5V1 Tel: (519) 631-1460 Web: elgincounty.ca �'r�U I'l L( 17 CORPORATION OF THE COUNTY OF ELGIN Consolidated Financial Statements December 31, 2015 CORPORATION OF THE COUNTY OF ELGIN Consolidated Financial Statements For the Year Ended December 31, 2015 Table of Contents Independent Auditors' Report Consolidated Statement of Financial Position Consolidated Statement of Operations and Accumulated Surplus Consolidated Statement of Change in Net Financial Assets Consolidated Statement of Cash Flows Notes to the Consolidated Financial Statements Consolidated Schedule of Segment Disclosure 100 PAGE 1 2 3 4 5 6-18 19-20 GRAHAm SCOTTENNsI.I.. CHARTERED PROFESSIONAL ACCOUNTANTS 0 519-633-9760 • F. 519-633-7669 R 519.773-9265 F 519-773-9683 450 Sunset Driive, St. Thomas, ON INSR 5V1 25 John Street South, Aylmer, ON N5H 2G1 www.gralhamscottennis.com INDEPENDENT AUDITORS' REPORT To the Members of Council, Inhabitants and Ratepayers of Corporation of the County of Elgin: We have audited the accompanying consolidated financial statements of the Corporation of the County of Elgin, which comprise the consolidated statement of financial position as at December 31, 2015, and the consolidated statements of operations and accumulated surplus, change in net financial assets, and cash flows for the year then ended, and a summary of significant accounting policies and other explanatory information. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these consolidated financial statements in accordance with Canadian accounting standards for public sector entities and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors' Responsibility Our responsibility is to express an opinion on these con at d financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted audiri dards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reas a assurance whether the financial statements are free of material misstatement.%C An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the consolidated financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the consolidated financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the consolidated financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, the consolidated financial statements present fairly, in all material respects, the consolidated statement of financial position of the Corporation of the County of Elgin as at December 31, 2015, and the consolidated statements of operations and accumulated surplus, change in net financial assets, and cash flows for the year then ended in accordance with Canadian accounting standards for public sector entities. -1- 101 CORPORATION OF THE COUNTY OF ELGIN Consolidated Statement of Financial Position As at December 31, 2015 FINANCIAL ASSETS Cash Investments (Note 2) Accounts receivable Total financial assets FINANCIAL LIABILITIES Accounts payable and accrued liabilities Employee post-retirement benefit liabilities (Note 3) Long-term debt (Note 5) Total financial liabilities NET FINANCIAL ASSETS NON-FINANCIAL ASSETS Tangible capital assets (Note 4) Prepaid expenses jC Total non-financial assets C ACCUMULATED SURPLUS (NOTE 6) 2015 19,733,701 2,041,646 2,711,245 2014 6,877,103 7,622,583 1,902286 24,486,592 16.401.972 6,363,920 1,549,478 4,904,550 12,817,948 11,668,644 3,797,960 1,708,488 5,009,445 10,515,893 5,886,079 181,578,125 183,429,466 437,633 433,977 182,015,758 193,684,402 183,863,443 189,749,522 The accompanying notes are an integral part of these consolidated financial statements. -2- 102 CORPORATION OF THE COUNTY OF ELGIN Consolidated Statement of Operations and Accumulated Surplus For the Year Ended December 31, 2015 REVENUES Requisition of local municipalities Transfer payments Federal Provincial Municipal User charges Investment income Other contributions Gain on disposal of capital assets Total revenues EXPENSES General government Property assessment and support Emergency measures Provincial offences Transportation services Public health services Ambulance services Social and family services Assistance to aged persons Social housing Libraries (Note 9) Cultural services Planning and development Economic development Agriculture and reforestation Total expenses (Note 11 [a]) ANNUAL SURPLUS (DEFICIT) ACCUMULATED SURPLUS, BEGINNING OF YEAR ACCUMULATED SURPLUS, END OF YEAR (NOTE 6) Budget Actual Actual 2015 2014 30,847,478 31,130,153 29,343,547 1,473,421 1,510,902 1,490,239 24,435,543 23,299,068 21,933,738 2,616,130 2,566,308 2,480,053 6,102,874 6,095,300 5,968,125 100,000 174,120 150,403 4,003,219 4,341,368 3,308,788 - - 160,827 69,578,665 69,117,219 64,835,720 6,256,831 4,836,382 4,997,423 726,009 726,009 723,033 33,266 29,480 25,522 1,915,973 1,765,674 1,886,563 12,979,903 13,070,040 12,200,728 5,729,980 5,638,305 5,407,556 9,629,722 9,514,039 9,223,006 1,445,400 1,091,189 1,260,475 22,645,501 22,300,311 21,740,280 1,147,000 1,696,131 1,516,951 21727,426 2,692,213 2,669,594 507,135 475,268 514,999 333,381 245,253 191,473 1,087,318 1,030,782 1,192,363 76.206 71,263 69.635 67,241,051 65,182,339 63,619,601 2,337,614 3,934,880 1,216,119 189,749,522 189,749,522 188,533,403 192.087.136 193,684,402 189.749.522 The accompanying notes are an integral part of these consolidated financial statements. -3- 103 CORPORATION OF THE COUNTY OF ELGIN Consolidated Statement of Change in Net Financial Assets For the Year Ended December 31, 2015 ANNUAL SURPLUS (DEFICIT) Acquisition of tangible capital assets Amortization of tangible capital assets (Increase) in prepaid expenses (Gain) on disposal of tangible capital assets Write-down of tangible capital assets INCREASE (DECREASE) IN NET FINANCIAL ASSETS NET FINANCIAL ASSETS, BEGINNING OF YEAR NET FINANCIAL ASSETS, END OF YEAP46' Budget Actual Actual 2015 2014 2,337,614 3,934,880 1,216,119 (9,122,311) (9,122,311) (10,363,220) 10,089,915 10,190,444 9,921,504 - (3,656) (19,857) - - (160, 827) - 783,208 248,980 3,305,218 5,782,565 842,699 5.886.079 5,886,079 5.043.380 9.19L297 11,668,644 5.886.079 The accompanying notes are an integral part of these consolidated financial statements. -4- 104 CORPORATION OF THE COUNTY OF ELGIN Consolidated Statement of Cash Flows For the Year Ended December 31, 2015 OPERATING ACTIVITIES Annual surplus (deficit) Items not involving cash: Amortization of tangible capital assets Employee post-retirement benefit liabilities Write-down of tangible capital assets (Gain) on disposal of tangible capital assets Change in non-cash assets and liabilities related to operations (Note 11 [b]) INVESTING ACTIVITIES Net (increase) decrease in investments CAPITAL ACTIVITIES Acquisition of tangible capital assets FINANCING ACTIVITIES Repyament of long-term debt Term loan advances NET (DECREASE) INCREASE IN CASH CASH, BEGINNING OF YEAR CASH, END OF YEAR SUPPLEMENTARY INFORMATION: Cash paid for interest on term loan Cash received for interest on investments 2015 2014 3,934,880 1,216,119 10,190,444 9,921,504 (159,010) (258,081) 783,208 248,980 - (160, 827) 14,749,522 10,967,695 1,753,345 (3.103.423) 16,502,867 7.864272 5,580,937 (5,049,261) (9,122,311) (10,363.220) (104,895) - 993.939 (104,895) 993,939 12,856,598 6,877,103 19,733,701 (6,554,270) 13,431,373 6.877.103 159,595 159.416 174,120 150,403 The accompanying notes are an integral part of these consolidated financial statements. -5- 105 CORPORATION OF THE COUNTY OF ELGIN Notes to the Consolidated Financial Statements For the Year Ended December 31, 2015 Corporation of the County of Elgin (the "County") is an upper -tier municipality, comprised of seven local municipalities, in the Province of Ontario. It conducts its operations guided by the provisions of provincial statutes such as the Municipal Act, Municipal Affairs Act and related legislation. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The consolidated financial statements of the County are prepared by management in accordance with Canadian generally accepted accounting principles for local governments as recommended by the Public Sector Accounting Board of the Canadian Institute of Chartered Accountants. Significant aspects of the accounting policies adopted by the County are as follows: Reporting Entity The consolidated financial statements reflect the assets, liabilities, revenues, expenses of the reporting entity. The reporting entity is comprised of all organizations, committees and local boards accountable for the administration of their financial affairs and resources to the County and which are owned or controlled by the County. All inter -fund assets, liabilities, revenues and expenses have been eliminated. Consolidated Entities There are no organizations or local boar 16a are consolidated in these financial statements. Proportionate Consolidation Q�jrj The Elgin St. Thomas Public Health has been consolidated on a proportionate basis, based upon the percentage of grant money provided by the County in comparison to the City of St. Thomas. Trust Funds Trust funds administered by the County have not been included in the consolidated statement of Financial Position nor have their operations been included in the Consolidated Statement of Operations. At December 31, 2015 the County held $29,899 (2014 - $23,132) in trust funds. Basis of Accounting The consolidated financial statements are prepared using the accrual basis of accounting. The accrual basis of accounting records revenue as it is earned and measurable. Expenses are recognized as they are incurred and measurable as a result of receipt of goods or services and the creation of a legal obligation to pay. 52 106 CORPORATION OF THE COUNTY OF ELGIN Notes to the Consolidated Financial Statements For the Year Ended December 31, 2015 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Investments Investments, consisting of money market funds and guaranteed investment certificates, are recorded at the lower of cost plus accrued interest and fair market value. Investment income earned on available funds is reported as revenue in the period earned. Non -Financial Assets Non-financial assets are not available to discharge existing liabilities and are held for use in the provision of services. They have useful lives extending beyond the current year and are not intended for sale in the ordinary course of operations. The change in non-financial assets during the year, together with the excess of revenues over expenses, provides the Change in Net Financial Assets for the year. i) Tangible capital assets Tangible capital assets are recorded at cost ich includes all amounts that are directly attributable to acquisition, construction, development or ett ment of the asset. The cost, less residual value, of the tangible capital assets are amortized on a strai;Aline basis over their estimated useful lives as follows: Land improvements 20 years Buildings C 20 -40 years Furniture, fixtures and equipment 8 - 16 years Computer hardware and software 2 -4 years Vehicles 4 years Transportation infrastructure 7 - 80 years Bridges 20 - 60 years Library books 8 years Amortization begins the first month of the year following the year the asset is placed in service and to the year of disposal. Assets under construction are not amortized until the asset is available for productive use, at which time they are capitalized ii) Contributions of tangible capital assets Tangible capital assets received as contributions are recorded at their fair value at the date of receipt and that fair value is also recorded as revenue. iv) Works of art and cultural and historic assets Works of art and cultural and historic assets are not recorded as assets in these consolidated financial statements. -7- 107 CORPORATION OF THE COUNTY OF ELGIN Notes to the Consolidated Financial Statements For the Year Ended December 31, 2015 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Deferred Revenue The County receives funds for specific purposes which are externally restricted by legislation, regulation or agreement. These restricted funds are not available for general municipal purposes and are recognized as revenue in the fiscal year the funds are used for the specified purpose. Government Transfers Government transfers are recognized in the financial statements as revenues in the period in which events giving rise to the transfer occur, providing the transfers are authorized, any eligibility criteria have been met, and reasonable estimates of the amounts can be determined. Any amount received but restricted is recorded as deferred revenue in accordance with Section 3100 of the Public Sector Accounting Handbook and recognized as revenue in the period in which the resources are used for the purpose specified. In addition the County periodically re senior government capital funding in the form of infrastructure grants and receives ongoing fu i from both senior levels of government as a result of an allocation of the gas tax funds. Kxj Employee Benefit Plans `�C The County provides a pension plan for its employees through the Ontario Municipal Employees Retirement System (OMERS). OMERS is a multi-employer pension plan which operates as the Ontario Municipal Employees Retirement Fund. The fund is a contributory defined benefit pension plan. As this is a multi-employer plan, no liability is recorded on the County's books. The employer's contribution to a multi-employer, defined benefit plan are expensed as the obligations arise. For those self-insured benefit obligations that arise from specific events that occur from time to time, such as obligations for workers' compensation and life insurance and health care benefits for those on disability leave, the cost is recognized immediately in the period the events occur. Any actuarial gains or losses that are related to these benefits are recognized immediately in the period they arise. The County is an employer included under Schedule II of the Workplace Safety and Insurance Act, it self -ensures the entire risk of its own WSIB claims and is individually liable for reimbursing the WSIB for all costs relating to its workers' WSIB claims. The cost of the claims are expensed as incidents occur, while the liability for future benefit costs is determined by WSIB. m CORPORATION OF THE COUNTY OF ELGIN Notes to the Consolidated Financial Statements For the Year Ended December 31, 2015 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Tax Revenues In 2015 the County received $31,130,153 (2014 - $29,343,547) in property tax revenues. The authority to levy and collect property taxes is established under the Municipal Act 2001, the Assessment Act, the Education Act, and other legislation. The amount of the total annual property tax levy is determined each year through Council's approval of the annual budget. Tax rates are set annually by Council for each class or type of property, in accordance with legislation and Council -approved policies, in order to raise the revenue required to meet operating budget requirements. Taxation revenues are recorded at the time billings are issued. Additional property tax revenue can be added throughout the year, related to new properties that become occupied, or that become subject to property tax, after the return of the annual assessment roll used for billing purposes. The County may receive supplementary assessment rolls over the course of the year from MPAC that identify new or omitted assessments. Property taxes for the pplementary/omitted amounts are then billed according to the approved tax rate for the property cla Taxation revenues in any year may also be red a result of reductions in assessment value rising from assessment and/or tax appeals. Each year, a �unt is identified to cover the estimated amount of revenue loss attributable to assessment appeals, tax appeals or other deficiencies in tax revenue (e.g. uncollectible amounts, write-offs, etc.). Use of Estimates The preparation of financial statements requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities, and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenses during the period. Significant estimates include assumptions used in estimating provisions for accrued liabilities, and in performing actuarial valuations of employee future benefits. Actual results could differ from these estimates. Recent Accounting Pronouncements PSAB released a standard related to Financial Instruments (PS 3450). The standard applies to all local governments for fiscal years beginning on or after April 1, 2019. The standard applies to all types of financial instruments. The new standard requires that equity and derivative instruments be measured at fair value, with changes in value being recorded in the statement of remeasurement gains/losses. The standard gives the option of cost/amortized cost vs. fair value of remaining instruments, which is elected upon by the government organization. The County has not yet determined what, if any, financial reporting implications may arise from this standard. N 109 CORPORATION OF THE COUNTY OF ELGIN Notes to the Consolidated Financial Statements For the Year Ended December 31, 2015 2. INVESTMENTS The investments consist of guaranteed investment certificates with maturity dates extending to December 2016 money market funds, recorded at cost plus accrued interest. Interest rates range from 1.70% to 2.25%. The cost plus accrued interest approximates the fair market value of these investments due to the liquidity and nature of these investments. Guaranteed investment certificates Money market funds 3. POST EMPLOYMENT BENEFITS Vacation credits Workplace Safety and Insurance premiums - Schedule II Employer 2015 2014 2,041,646 7,621,889 694 2,041,646 7.622.583 2015 2014 582,985 562,393 966,493 1,146,095 1,549,478 1,708,488 The provision of certain employee vacation plans allow for the accumulation of vacation credits for use in future periods. The value of these credits at December 31, 2015 is $582,985 (2014 - $562,393). The County is a Schedule H employer under the Workplace and Safety and Insurance Act. As a Schedule H employer the County assumes liability for any award made under the Act. The Workplace and Safety and Insurance Board has evaluated the liability estimates for future benefit costs at December 31, 2015 as $966,493 (2014 - $1,146,905). -10- 110 CORPORATION OF THE COUNTY OF ELGIN Notes to the Consolidated Financial Statements For the Year Ended December 31, 2015 4. TANGIBLE CAPITAL ASSETS December 31, 2015 Cost Computer equipment Roadways Bridges Library - books and equipment Land Land improvements Buildings Furniture, fixtures, and equipment Vehicles Work In Progress Total Cost Accumulated Amortization Computer equipment Roadways Bridges Library - books and equipment Land Land improvements Buildings Furniture, fixtures and equipment Vehicles Work In Progress Total Accumulated Amortization Net Book Value Computer equipment Roadways Bridges Library - books and equipment Land Land Improvements Buildings Furniture, fixtures and equipment Vehicles Work In Progress Total Net Book Value Opening 741,004 218,206,288 35,164,463 2,454,408 17,981,334 2,938,698 37,349,290 5,092,832 1,609,350 321,537,667 3,609,219 Additions 137,106 9,234,880 12,272 314,739 1,197 135,329 480,944 637,297 26,859 10,980,623 325,146,886 10,980,623 Disposals Ending (31,935) 846,175 (6,944,372) 220,496,796 (178,187) 34,998,548 (577,689) 2,191,458 - 17,982,531 (266,243) 2,807,784 - 37,830,234 (71,069) 5,659,060 (29,768) 1,606,441 (8,099,263) 324,419,027 (1,858,312) 1,750,907 (9,957,575) 326,169,934 Opening Amortization Disposal Ending 2,969 177,267 (31,935) 418,301 05, 5,840 6,906,720 (6,181,089) 106,601,471 632 974,276 (178,187) 17,024,721 56 300,745 (566,422) 912,879 -0 - - - 1,605 115,316 (266,243) 1,454,511 13,379,4 997,374 - 14,376,851 2,221,600 464,437 (62,411) 2,623,626 954,908 254,309 (29,768) 1,179,449 141,717,420 10,190,444 (7,316,055) 144,591,809 141,717,420 10,190,444 (7,316,055) 144,591,809 Opening Ending 468,035 112,330,448 18,935,831 1,275,852 17,981,334 1,333,260 23,969,813 2,871,232 654.442 179,820,247 3,609,219 183,429,466 -11- 111 427,874 113,895,325 17,973,827 1,278,579 17,982,531 1,353,273 23,453,383 3,035,434 426.992 179,827,218 1,750,907 181,578,125 CORPORATION OF THE COUNTY OF ELGIN Notes to the Consolidated Financial Statements For the Year Ended December 31, 2015 4. TANGIBLE CAPITAL ASSETS (CONTINUED) December 31, 2014 Cost Computer equipment Roadways Bridges Library - books and equipment Land Land improvements Buildings Furniture, fixtures, and equipment Vehicles Work In Progress Total Cost Accumulated Amortization Computer equipment Roadways Bridges Library - books and equipment Land Land improvements Buildings Furniture, fixtures and equipment Vehicles Work In Progress Total Accumulated Amortization Net Book Value Computer equipment Roadways Bridges Library - books and equipment Land Land Improvements Buildings Furniture, fixtures and equipment Vehicles Work In Progress Total Net Book Value Opening Additions Disposals Ending 751,696 187,434 (198,126) 741,004 217,433,009 4,654,718 (3,881,439) 218,206,288 35,047,100 117,363 - 35,164,463 2,691,076 318,438 (555,106) 2,454,408 17,974,014 7,320 - 17,981,334 2,715,932 222,766 - 2,938,698 32,145,878 5,361,607 (158,195) 37,349,290 4,285,340 1,073,511 (266,019) 5,092,832 1,446,002 259,628 (96,280) 1,609,350 314,490,047 12,202,785 (5,155,165) 321,537,667 5,287,959 - (1,678,740) 3,609,219 319,778,006 12,202,785 (6,833,905) $ 325,146,886 Opening Amortization Disposal Ending 283,171 187,924 (198,126) 272,969 102 786,175 6,880,320 (3,790,655) 105,875,840 5,730 1,002,902 - 16,228,632 1 33,060 330,602 (555,106) 1,178,556 1`51 104,177 - 1,605,438 12,5 1 860,298 - 13,379,477 2,171, 2 316,597 (266,020) 2,221,600 812,5 238,684 (96,280) 954,908 136,702,103 9,921,504 (4,906,187) 141,717,420 136,702,103 9,921,504 (4,906,187) 141,717,420 Opening Ending 468,525 114,646,834 19,821,370 1,288,016 17,974,014 1,214,671 19,626,699 2,114,317 633.498 177,787,944 5,287,959 183,075,903 During the year there were write-downs of tangible capital assets of $783,208 (2014 - $248,980). The County does not capitalize interest costs associated with the acquisition or construction of a tangible capital asset. -12- 112 468,035 112,330,448 18,935,831 1,275,852 17,981,334 1,333,260 23,969,813 2,871,232 654.442 179,820,247 3,609,219 183,429,466 CORPORATION OF THE COUNTY OF ELGIN Notes to the Consolidated Financial Statements For the Year Ended December 31, 2015 5. LONG-TERM DEBT The long-term debt represents the County's proportionate share of the Elgin St. Thomas Public Health's debt to finance construction of a new office building completed in 2014. The organization was advanced $9 million in 32 day banker acceptance notes at the CDOR rate of 1.22% plus a stamping fee of 0.40%. At the same time, the organization entered into an interest rate swap contract to fix the interest rate on the long-term financing at 2.85% for a 30 year period. As a result of these transactions, the organization has fixed their rate on this debt obligation at 2.85% plus the stamping fee (3.25% for 2014 and 2015). The stamping fee is reviewed every 15 years to determine if the risk assessment of the organization has changed. The County's proportionate share of interest expense on the term loan was $159,595 (2014 - $159,486). 6. ACCUMULATED SURPLUS The accumulated surplus consists of the following balances: SURPLUS Tangible capital assets Share of surplus in Elgin St. Thomas Public Hea h Reserves AMOUNTS TO BE RECOVERED Committed for completion of assets under construction Long-term debt Self -financed capital projects ACCUMULATED SURPLUS RESERVES Reserves set aside for specific purposes by Council: Contingencies Homes for senior citizens Libraries and cultural services Other municipal services Total reserves -13- 113 2015 2014 181,578,258 183,429,466 480,709 312,145 6,423,469 7.365.381 188,482,436 191,106,992 16,800,488 4,071,528 (4,904,550) (5,009,445) (6,693,972) (419.553) 193,684,402 5,749,441 422,419 207,241 44,368 189.749.522 5,464,200 1,618,931 238,481 43.769 6,423,469 7,365,381 CORPORATION OF THE COUNTY OF ELGIN Notes to the Consolidated Financial Statements For the Year Ended December 31, 2015 7. PENSION AGREEMENTS The County makes contributions to the Ontario Municipal Employees Retirement Fund (OMERS), which is a multi-employer plan, on behalf of its staff. The plan is a defined benefit plan which specifies the amount of the retirement benefit to be received by the employees based on the length of service and rates of pay. The OMERS Administration Corporation, representing plan members and employers, is responsible for overseeing the management of the pension plan, including investment of the assets and the administration of the benefits. Each year, an independent actuary determines the funding status of OMERS Primary Pension Plan (the Plan) by comparing the actuarial value of invested assets to the estimated present value of all pension benefits the members have earned to date. The most recent actuarial valuation of the Plan was conducted December 31, 2015, and the results of this valuation disclosed actuarial liabilities of $81.9 billion in respect of benefits accrued for service with actuarial assets at that date of $74.9 billion leaving an actuarial deficit of $7.0 billion. Because OMERS is a multi-employer pension plan, any pension surpluses or deficits are a joint responsibility of the Ontario municipal organizations and their employees. As a result, the County does not recognize any share of the OMERS pe surplus or deficit. The amount contributed to OMERS for 2015 was $1,466,322 (2014 - $1,692,3 or current service. OMERS contribution rates for 2014 and 2013, depending on income level and retit dates, ranged from 9.0% to 15.9%. Ar 8. CONTINGENT LIABILITIES As at December 31, 2015 certain legal actions are pending against the County. The final outcome of the outstanding claims cannot be determined at this time. However, management believes that ultimate disposition of these matters will not materially exceed the amounts recorded in these consolidated financial statements. Estimated costs to settle claims are based on available information and projections of estimated future expenses developed based on the County's historical experience. Claims are reported as an operating expense in the year of the loss, where the costs are deemed to be likely and can be reasonable determined. Claim provisions are reported as a liability in the consolidated statement of financial position. -14- 114 CORPORATION OF THE COUNTY OF ELGIN Notes to the Consolidated Financial Statements For the Year Ended December 31, 2015 9. LIBRARY OPERATIONS The County Council, operating as a Committee of Council, oversees operations of the Elgin County library system. A summary of revenues and expenses of the library system operations is as follows: Budget Actual Actual 2015 2015 2014 Revenues Province of Ontario 116,739 116,739 167,149 Province of Ontario - project 77,425 38,059 54,660 Book sales, donations, and other project revenue 26,169 27,776 66,749 Fines 35.996 23,387 31,054 Total revenues 256.329 205,961 319.612 Expenses Salaries and benefits 1,832,993 1,822,371 1,776,136 Lease space ,�, 362,840 357,148 351,367 Project costs Qi 57,619 49,009 69,602 Electronic resources and periodicals 53,439 50,838 46,013 Photocopy, office supplies 25,898 25,302 19,583 Telephone, fax 20,004 19,538 19,413 Other 14,238 13,981 13,483 Programs 11,996 13,602 11,961 Travel, mileage 16,500 10,895 10,195 Staff development 16,496 6,174 8,120 Furniture and fixtures 6,996 3,681 5,457 Loss on disposal - 11,267 - Expenses before amortization 2,419,019 2,383,806 2,331,330 Amortization 308,407 308,407 338,264 Total expenses Net operating costs -15- 115 2,727,426 2,692,213 2,669,594 2,471,097 2,486,252 2,349,982 CORPORATION OF THE COUNTY OF ELGIN Notes to the Consolidated Financial Statements For the Year Ended December 31, 2015 10. BUDGET FIGURES County Council completes separate budget reviews for its operating and capital budgets each year. The approved operating budget for 2015 is reflected on the Consolidated Statement of Operations. Budgets established for capital investment in tangible capital assets are on a project -oriented basis, the costs of which may be carried out over one or more years and, therefore, may not be comparable with current year's actual expenditure amounts. 11. SUPPLEMENTARY INFORMATION: 65,182,339 63.619.601 [b] Change in non-cash assets and liabilities related to operations: Decrease in other assets - 9,086 (Increase) decrease in accounts receivable (808,959) 293,920 (Increase) in prepaid expenses (3,656) (19,857) (Decrease) in accounts payable and accrued liabilities 2,565,960 (3.386.572) 1,753,345 3 103 423) -16- 116 2015 2014 [a] Current fund expenditures by object: Salaries, wages and employee benefits 25,956,255 25,541,929 Materials and services 6,365,087 6,325,853 Contracted services 16,827,977 16,559,729 Rents and financial expenses 1,176,453 482,727 Interest on long term debt 159,595 159,416 Amortization Qi 10,190,443 9,921,504 Transfer to others Ar 4,506,529 4,628,443 65,182,339 63.619.601 [b] Change in non-cash assets and liabilities related to operations: Decrease in other assets - 9,086 (Increase) decrease in accounts receivable (808,959) 293,920 (Increase) in prepaid expenses (3,656) (19,857) (Decrease) in accounts payable and accrued liabilities 2,565,960 (3.386.572) 1,753,345 3 103 423) -16- 116 CORPORATION OF THE COUNTY OF ELGIN Notes to the Consolidated Financial Statements For the Year Ended December 31, 2015 12. SEGMENTED INFORMATION The County is a diversified municipal government institution that provides a wide range of services to its citizens, including contract police services, fire, roads, community services, water and sewer. For management reporting purposes the County's operations and activities are organized and reported by Fund. Funds were created for the purpose of recording specific activities to attain certain objectives in accordance with special regulations, restrictions or limitations. The County services are provided by departments and their activities are reported in these funds. Certain departments that have been separately disclosed in the segmented information, along with the services they provided, are as follows: General Government General government is comprised of County council, administration, treasury, human resources and information technology, providing services to Council and the other departments. Provincial Offences 116 Provincial offences consists of the operatiori�o e County's Court offices, including trials and proceedings and receiving payment for fines resx^ from charges laid by various police forces and officials operating within the County. Distribution to area municipalities are also reflected. Transportation Services The County Engineer's office oversees the maintenance and capital works operations of roads and bridges throughout the County in accordance with minimum maintenance standards. Ambulance Services The County provides land ambulance services to residents from five stations located throughout the County. Health Services Health services are comprised of the County's proportional share of the operation of the Elgin St. Thomas Public Health and other public health transfers. -17- 117 CORPORATION OF THE COUNTY OF ELGIN Notes to the Consolidated Financial Statements For the Year Ended December 31, 2015 12. SEGMENTED INFORMATION (CONTINUED) Homes for Seniors The County operates three long-term care facilities with a total of 247 beds, and two Adult Day programs for senior citizens. It operates under provincial legislation and oversight of the Ministry of Health and Long -Term Care. Social and Family Services Social and family services consist of the County share of services that provides employment and income assistance, social housing and child care assistance to eligible participants. The social and family services program for the County is administered by the City of St. Thomas. Library and Cultural Services Library and cultural services are comprised e operations of the County library and archives system, Pioneer Museum and other cultural service t ansfers. Planning and Development Q� Planning and development services include the preparation and administration of the County's Official Plan, economic development, tourism and agricultural and reforestation services within the County. For each reported segment, revenues and expenses represent both amounts that are directly attributable to the segment and amounts that are allocated on a reasonable basis. Therefore, certain allocation methodologies are employed in the preparation of segmented financial information. The General Revenue Fund reports on County services that are funded primarily by taxation such as property and business tax revenues. Taxation and payments -in -lieu of taxes are apportioned to General Revenue Fund services based on the Fund's net surplus. Certain government transfers, transfer from other funds, and other revenues have been apportioned based on a percentage of budgeted expenses. The accounting policies used in these segments are consistent with those followed in the preparation of the consolidated financial statements as disclosed in Note 1. For additional information see the Schedule of Segment Disclosure. 118 O � H O In 110 O M M M N OC OC O N O OD C� N V) � N 00 l �O M ,.a N O N M 69 � i oc .Ur ct �+ 69 �J•� M M O O M 110 00 O O oc Vl �O ONO l� O l� N M O NO l� M P CD � R VlVl M N 00 O O O OD Oc OD �O M i In O 110 In of O Ooi O t-- Vl oi N N wo 00 M 00 � O 00 O Vl 00 00 Ol Ol Ol Vl Vl M � Vl M � Ol M t-- '7T "o 00 f)l r--� "o Z� oc, b4 l�00 O �c 00 cF�i � N Q ct M oc M CD .O oc CD u N 00 M 17 M Vl O O ul U tN V1 N i V1 V1 Ol ItOl 69 M In O O1 N 00 M ( O N m U N 00 CD O cd N 00 Ol Do U 00 C N M 1 0 69 M M ' V1 In Ol V1 O M N M 00 Ol N H Ol Ol � V1 M N �O ' 69 Ol Ol M 00 �-I U 00Ct �O �O 00 Ol 00 M O CD N ii-Nii O M 00 Ol Vl Vl �-I _ Stix 0 V V] C W I� 00 r�y m urrn lef, I"I REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh, Director of Financial Services DATE: September 20, 2016 SUBJECT: August 2016 Budget Performance INTRODUCTION: Attached is the August budget comparison for the County with performance for the month of August of $12,000 favourable. DISCUSSION: Variances to budget for the month of August on any given line item, as shown on the attachment, are minor. The year-to-date performance of $315,000 is less than 1 % of expenses. RECOMMENDATION: THAT the report titled "August 2016 Budget Performance" dated September 20, 2016 be received and filed. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer 121 N M V LO 0 I-- 00 O 0 � N CO V LO (O I— 00 O N N N CO N N LO N N N Q N V O 0 N O O N LO N O V O LO V (O LO f� O LO O I— CO (O V 00 00 O O O `-' 1— (O (D (O O ' ' ' ' N 00 V L(7 O O O LO co co ' I— 1 ' LO r L N1-: V LO C7 N V - - - V (D N a O V O I— M O N (O O O O CO 00 N O 1— O N LO c7 (O (O I— LO r O I— 00 O N O 0 O O N = O O V 0 N M }� O I-- (O ' ' ' O_ I- O O CO V LO N O N (O CO I— CO O CO ' 00 LO O O V I� r V O O 00 I— [- N V LO I— O O O O r M (D N 00 N Ln O Ln Ln = 00 N O r r O Z 000Lo V V C G 00 � N � � N ui V O N f-� CO CO (O O CO O I— CO O (O N O LO N (O I-- (O O ' V LO ' ' LO O_ r O LO CO LO V 00 = O 00 N (O I— 00 LO 00 O O (O 1— N_ V = O LO O O = V LO 00 ' M O LO O L ++ O O 00 LO LO C7 O LO C7 O N L Q O O co N M N (O (O LO I� O O LO O I� LO O 00 (O O CO V LO N C:)- r N U Q w 00 Cv Ln O (D 0ui V O C7 (O (O N C7 CO Ln M r C7 (O O 00 O I� O(D C 00 00 LO � LO � O ' ' ' ('7 ' ' ' M N N CO ' ' N (D `-' (O V (O CO CO N N Ln ' ' N LO O O r 00 V C7 (O C7 C7 = LO C7 O V- �2 LO`-' � LO N LO > LO LO v v N N O co O O 00 00 O O O 00 O N LO O O O LO LO 00 N V `-' O LO 0 1— CO O O N CO O LO I— V 00 CO O CO O 0 LO (O ' LO V co (O (O O L(7 O O N LO I— O V LO LO ' 0 LO C7 O N M V LO O I— co 00 V 00 V O LO V V V-� L Z `-' LO LO N N N N co N `-' V co r N Cl) a ('7 I-- CO V O V LO N i fD N 00 O N= CO LO CO (O 00 00 V N O N co O CO = CO O 00 O 1— O 0 O LO N V LO N I— O O O LO V N O O M co '* N 00 O O CO I— 1— M O LO CO = V O N I— 00 (O O V I— = V ' 00 LO ci L(7 I— � � LO I� � O O LO N C7 C7 (O 00 O V 00 I� C7 LO O fz Na) 0 O LO M = N V O M M N Ln O co co I-- 00 00 N V co O (O V 00 � Z -' 00 LO m `-' LO I� V 0 N CO CO CO N V O = CO I� O N 1— co N Cl) N r r N O N I-- CO V N V N 0 O V O O N O LO CO 00 I— N 1— V V O _ CO O V O ' O 00 V CO N (O I— 1- O = N V V V 00 00 V ' 0 00 N (� 00 00 (O O LO I— O M fD O LO O 00 CO N = N (O r- (O O LO C7 O I— O N (O CO O LO O N 00 O [- I— 00 1�- fD M ++ LO cO C7 V cO M N CO O L(7 L(7 00 00 I� CO N (O O O 00 N CC)O O 00 LO ('7 LO V 00 N V CO CO LO V LO CO 00 (O (O N V 00 r O QK~ M O O M I* W M L(7 N LO i LO LO 00 (O O O N C7 O O LO V N LO O N N I� 00 co Ln N LO N N O LO 00 (O O 0) I*00 3 cc N ' ' ' O ' 1—' r N — O ' O N O 00 00 Ln N N O Ln O N ' N 0 1, - Lo LO N I— fD [_ O V O LO O 00 = = (O N N 00 00 wn f� (O (O (O co 00 N `-' O O `-' 00 CO O N 00 t- f� V O `-' a0 N CO `-' N M r CO V V- M M N LO co � W W U Cl) Cl) Cl) of0 O LU Q of U Cl) LU Cl) °� +� O O z Cl) > C5 } = U= ~ w z T O U z Z H z Q U 0 U CO J z UJ O 06 H W� J J W U 0 co w UJ 0� N � wQ U� zwwwmv> W ��cn=zawO w I D cn U > O W O � M C� Co w m p U z Ir w z> w w� m w W Q U W Co W D 0 UJ Co w Cl) h z °r o w O~ co o U U> z 0 w 06 E V! _> U O Q w z Lu o w z z> Cl) 0 Q J w Q p Q U F- Q O U U O co� Cl)—� O L z U Q of� U of W w Q U z M +�+ E Q W J= J w W U z p W cn D o z Q p O � a J z H Q W U O z z Q z Z W w Q > W J z D O V O LU w U Q Q z 0� 0 O Q � p Cl) Of O p J m O o Q z O w w z o p z_ o O z O m_ z O U O O U = w= U' of m O 0- >Q > Q w S Q U w z J— m U Q w N M V LO 0 I-- 00 O 0 � N CO V LO (O I— 00 O N N N CO N N LO N N N Q N V O 0 N O O N r�y m urrn lef, I"I REPORT TO COUNTY COUNCIL FROM: Heather Rosevear, Human Resources Assistant Rob Bryce, Director of Human Resources DATE: September 13, 2016 SUBJECT: Policy 2.80 —Workplace Harassment and Discrimination Policy & Program Policy 2.110 — Violence in the Workplace Policy INTRODUCTION: Effective September 8, 2016, Bill 132 amends Ontario's Occupational Health and Safety Act (OHSA) with respect to sexual violence and harassment. The amendment has modified the definition of "workplace harassment" and adds additional obligations for employers concerning their Workplace Violence and Harassment policy and program. DISCUSSION: Bill 132 amends to the OHSA the inclusion of the definition for workplace sexual harassment. Workplace Harassment is defined by the Ministry of Labour (MOL) as: a) Engaging in a course of vexatious comment or conduct against a worker in a workplace that is known or ought reasonably to be known to be unwelcome, or b) Workplace sexual harassment. Workplace Sexual Harassment is defined by the MOL as: a) Engaging in a course of vexatious comment of conduct against a worker in a workplace because of sex, sexual orientation, gender identity or gender expression, where the course of comment or conduct is known or ought reasonably to be known to be unwelcome, or b) Making a sexual solicitation or advance where the person making the solicitation or advance is in a position of confer, grant or deny a benefit or advancement to the worker and the person knows or ought reasonably to know that the solicitation or advance is unwelcome. Bill 132 amendments outline changes to the investigation and reporting process to provide more guidance for the employer when situations arise. These requirements include: • The employer must consult the Joint Health & Safety Committee (JHSC) when developing or maintaining the policy and program. • A reporting structure must be set if the employer or supervisor is the alleged harasser. • Investigations must be conducted and steps must be clearly outlined. • Information obtained during an investigation must not be disclosed unless it is for the purposes of the investigation. 123 Guidelines must be set on how the complainant is to be informed of the results of the investigation and corrective action applied. The program must be reviewed annually to ensure it adequately implements the policy. Training must be provided to all employees on the policy and program. Education and Training of all staff is mandatory. The new -hire orientation programs will be amended; all existing staff will receive online training or training conducted by Human Resources over the next three (3) months. CONCLUSION: Revisions to the Workplace Harassment and Discrimination Policy and Program and Violence in the Workplace Policy have been made to ensure compliance with Bill 132 and the Occupational Health and Safety Act. RECOMMENDATIONS: THAT Council approve the changes to the Workplace Harassment and Discrimination Policy and Program and Violence in the Workplace Policy as attached; and, THAT this report be forwarded to the lower tier municipalities for their information. All of which is Respectfully Submitted Heather Rosevear Human Resources Assistant Rob Bryce Director of Human Resources 124 Approved for Submission Mark G. McDonald Chief Administrative Officer County of Elgin Human ResOUrces Policy Manual M Page 1 o'f10 IM&O'112:11 I Z LWOUMMI Subjeft Workplace 1111-farassmerlit, avid Discrimination Poli mqn4-Lm I IMEZUEEMM Date Last Revision: Mar 8, 2016 The County of Elgin's policy is that individuals will be free from harassment on the basil s of age, sex, race, colour,, religion, creed, national origin, citizenship, language, marital status, family status, pregnaincy/childbirth, sexual orientation, disability/handicap, political belief or any other prohibited grow,)d of discrimination. This policy also includes the right to freedom from sexual harassment, The County of Elgin is committed to providing a work environment that is free of harassment and discrimination. The County of Elgin will not tolerate any form of harassment or discrimination and will take all steps necessary to ensure that employees are not subject to harassment or dischminatIl on, be it frorn other employees, members of County council, managers, supervisors, clients or any contacts made in the, course of thelir duties. The County of lElgin"s policy and resolution PfoCredUreS have bean developed to accomplish the following'. create and rnaintain a working e nviron merit free from harassment and discrimination a set out tine types of behaviour that, may be considered offensive; 9 ensure the, prevention of harassment and discrimination by and against our employees; and establish impartial, effective and confidential procedures to resolve, concerns of harassment, and discrimination. The Ontario Hurnan Rights Code guarantees employees the right to employment in a workplace, free from harassment and discrimination based on race, ancestry', place of origin, ethnic origin colo'our, citizenship, creed, age, record, of offences, marital StatILIS, family status, disability, sex, sexua� orientation..Lg,,.�2,Lj ..Wiu ........... 125 County of Elgin Human Resouirces Policy 'Ma.nu al Stjbject,� Workplace Hara,ssmen'l and Discrimination Poli all (LEI Eq III Policy Number: 2. 80, DiscOmination is differential treatment iin employment or, denial of employment opportunities based on any of the prohibited grounds of the Gode. tai scrirnina,tion doeSr not have to be intentional. Discrimination can result from, practices and policies that appear to be neutral, but in reafity have a negative, effect on groups or individuals because of their sex, race, religion,, etc, d- 1,37 111 Objectiwable conduct that may, have the effect of creating an intimidating, hostile or offensive work environment, interfering with an individual's work performance, adversely, affecting an individual"s eMploprnent relationship and/or denying an indlividual dignity and respect., ^&Apj—�r Harassment is detined as,, IkLEI-ici�j(i jri a course ofy,exatiouslo �,pfl P- nsLv�i nit orcondk,i1q, ,aq I I t . ................................................. . . .... - — 9 qi- -- -- I -I-- -- - . worker iri a workp�ace lhal. is ki,mwn qroUlghtjg�,q to i c known 'to be UrIW6rflCQI'II P - U jp,goz .... ......... pj�x; al harasslaileylt, a Gigu4se i,�ondu eir-fjreup of grounds t,jnler ttie It includes deliberate or intentional gestUres, comments, slurs, questions, representations or other behaviours that on. reasonably to be known by the harasser to be unwelcome. r �afi !0 A, reasortaNe aqt�ori take Li �?y -is-0-1--re. to the ryjanag!ft�r . . . .. . ............. . ..................... _y.,g.LD ()f 7t,�8 Wo Q -k lzice haxas�swient. _O_P�ace is riovoor .... . ........ . �11 8 . . ............ . 23 What is Sexual Haras,sment? 1-jar-assment il.s, defined a En a COLIMe Of VeUJ'lious coirryngrit or coi,6.�ct minst a worker in a gNj!jq —W o r k prq- g, ft,.. mbr.uoof ori: nt dgj�_,jql ti; I ly2L I g lqef , P where the cot.irse ofcon,irreinI or condUCt is kilown orqqj a jtq L)ly Inc know, o ...... .......... 1, —e —U r 126 County of 9gln Human Resources Policy Manual Section: 2 Subject, Workplace Harassmeni , E and Discrimination Policl EMEMM= NERIMMMMIM . 1 0 4 s�,'.,�,IXUal solicitaJon or advanc(!� where, the safi6tafiq i oir . . ... ... .. .... . ....... ......... .. . . . . . . . .... . .... . . . . ........ . advarwe is, h cq ?,9 [tion of ("Or"Ifer . grXIIP! Q!, a benefil or advaricPm1r,,,,,,nt to thp . ......... worker and 'I e_rn f) LLLson [�,nows or QUq[q, iow fl"iat the solkJtatJori or .. . . . .......... . . . . ............... -,.- 111-1-11111-1-11 __IS- �q advance is ur�welqonie, Sexual harassment is any unsolicited conduct, comment or physical contact of a sexual nature that is unwelcome to the recipIlent, It includes any unwelcome sexual advances (ora], written or physical,), requests for sexual favours, sexual and sexist jokes, ,,and the display of degrading or offensive material. When: (a), such conduct might reasonably be expected to cause insecurity, discomfort, offence or humiliation to another, person; or (b) such conduct has, the purpose or effect of interfering with a person's work performance or creating an intimidating, hostile or offensive work environment or (c) submissions to such conduct is made either implicitly or explicitly a condit"Jon, of employrnent; or (d) submission to or, rejection of such conduct is used as a basis for any employment decision (including, but not limited to, job security, promotion, change in salary and benefits). ,a unwanted sexual advances including derogatory continents, gestures, looks, Lin necessary/unwanted physical, contact, jokes, slurs, derogatory or demeaning posters, cartoons, graffiti, drawings or display of sexually suggestive pictures; implied or expressed promises, of reward or benefit for complying with a sexuaRy oriented request; implied, or expressed threats of reprisal in the form of either actual repirlisal or denial of opportunity for refusal to cornply with a SeXUally oriented roger t; or seXUaIly oriented conduct which becomes or is, implied to be a term or Condition 'Of eemployment, is used as a basiis for employrnent, is used as a basis for ernployment decisions, or has the effect of interfering wi:th work performance., 127 County of Elgin Human Resources Policy Manual Section: 2 Subject Workplace Harassment and Discrimination Policy gqjf-1�_q_qL,q!1! Unwanted actions, derogatory comments, jokes,, slurs, derogatory or demeaning posters, cartoons, graffiti, drawing, e-mails, innuendoes or taunting about or motivated by a person's race, colour, citizenship, national origin, age, religion, creed, language, rnarital status, fatmily status, pregnaricy1chddbirth, sexual orientat[or, disabllity/handicap, political belief (.mrider or any other prohibited ground of discrimination, Furthermore, jokes, offensive literature (for example, pinups), derogatory comments or other activities based on sex or racial characteristics that intrude, upon a person's dignity or that create an intimidating, hostile or offensive atmosphere constitute what, is referred to as a ipolsoned or hostile work environment. A poisoned or hostile envUronment is a form of harassment and is allso prohibited by law, Harassment May odour a single encounter or a series of incidents, persistent, innuendoes or threats. Behaviour constituting Ilarassment is, often a Matter of perception and interpretation. Tolerance for what is considered acceptable behaviour may vary widely arnong individuals. As a general ruile, harassment is considered to have taken place if a person knows or ought reasonably to, know that behaViOUr iS unwelcome, t,Nvjorkplace, is any place where, business or work-related activities are carried out, It includes, but is not limited to, the office, office related social functions, work assignments outside ofthe office, work-related travel, and work-related conferences ortraining sessions,. RESPONSIBILITIES FOR ENSURING A WORKPLACE FREE FROM HARASSMENT AND DISC R1111MINAT ION: ALL MEMBERS OF THE WORKPLACE COMMUNITY'SHARE IN THIS RESPONSIBILITY 'These indivld,uals, are responsible for creating and maintaining a workplace free of harassment and d [scrimi nation and for prornofing a positive work environment by'. 1 Understanding and upholding the principles of thiis policy; 2. Setting a personal exarnple of condUCt consistent with this policy; 128 COUnty of Elgin HUrna.n Resour Policy Manual Subject, Workplace Harassment and Discrimination Poli NE32MMEMMI: I Ensuring that employees are informed of the cornpany's policy and procedures for dealing: with concerns of Iharassment; 4Responding to any concern or issues of harassment that comes to their attention, treating it as a serious matter and supporting a, resolution-, 5.. Confer with human resources with respect to the, proper process for handling the situation; 6n Not allow ing or condoning behiaViOLir contrary to this policy: responding or reporting to any and all conduct that comes, to your attention; and 7, To the extent possible, maintaining confidentiaRty with respect to the concerns they are involved in resolving, each empli oyee s responsible for ensuring adherence to the spirit and intent of this POGY-, employees are responsible for understainiOng and avoiding any offensNe, unwOcome comments or conduct that would conStitUIte harassment, sexuall harassment or discrimination Linder this policy; a employees are encouraged to communicate 'to Go -workers when they are exposed to conduct or cornments, that are unwanted and objectionable harassment as defined by this poky" all employees are reqUested to discourage their co-workers from persisting with cornmients, discussions and conduct that are inconsistent with the spirit of this polliicy. 129 County of Elgin Human Resources Policy Manual Page 6 of 10 Section: 2 Subject,i Workplace Harassment and Discrimination Poli a.gd PC_ i! I J 4.0 PROCEDURES FOR RESOLVING HARASSMENT' AND DISCRIMINATION CONCERNS Resolution of harassment means the conduct doesn't occur in the work erivironment, or in the alternative, ceases immediately', Prompt and clear communication of the fact that the conduct is objecfionablie and rnust Stop supports the most effective resolution. Any employee who believes he/she has Ibeen gubJected to harassment should promiptly purSUe, any of the, following steps and strategies to resolve the issues,, Members, of Council should refer to the Code of Conduct for Members of Council policy and appendices for direction on resolution procedUros where a Member of Council believes helshe has been Subjected to harassment. you are, encouraged to communicate your disapproval to the InddividUall whose conduct or comments are offensive - ask them to stop;, persons who are advised that -their comments or conduct are, Unwanted andl of are expected to, cease Such behaviourimmediately; if the conduct doesn't stop, seek the assistance of supervisors, union representatives, or hUMMan resources; if the conduct doesn't stoop, keep a written record of the date, times and detaft of the conduct and your efforts to stop it, A Representatives Not all people will be comfortable with using self-help to resolve harassment concerns. Persons are enCOUraged to seek the assistance of supervisors,, union representatives, managers or human resources to assist there in informally resolving harassi-neat concerns and stopping the objectionable condUCt. Managers, supervisors, human resources staff and, union representatives have been trained to and are committed to supporting you in confidential1yand informally resolving such concerins. At any tirrie you may contact human resources and receive assistance in, reviewing the concern and the options available to resolve the problern. 130 County of Elgin I iurnan Resources Policy Manual SUbject.- Workplace Harassment and Discriminairion Poli -w.mnp 1 pjg _191yf In the even tf, at I e harassment �s the q, . . . ........... ..... ..... SOUrcesr ri re, llW,.,?§§J-stanoe of ht.trnq,,j ........... lNawllw -n Ig j-,t�ai ager is liurnan r 01irces the,er �y? C�l Ell` f AJII refer the s,,t ation to an� external inve'st -P ........... ..... conducta . . . .. ............ ... ... U Where a harassment concern is F]Dt successfuHY support of your supervisor or union representative:, formal, complaint process, you are encouraged to hurnan resources. resolved through self-help, or the infbrmal or where you are, cornfortable only with a filI out a cornp4nt form and subm4 it to Should an employee decide to file a formal comiplaint, he or she should, - (a) set it down in writing (with the assistance of supervisor, union representative or human resources, if requested), (b), sign and fitethe complaint with the supervisor, union representative or human resources; (c) co-operate with those responsible for investigating the complaint, RMMJ�am Kwam Where aformal complaint is Ned the fellow lng steps will occur 1. an Investigation will be initiated b hUrrian resources and completed promptly- hopefufly . . . . . ......................... . . . . .. . ........ within 30 day% 2, ,,,*JndividuaI9 who l,)�,-Aev�g,,d to ' have relevant information-- with respect to the alleged . . . ..... . .. -- ...... ..... !!I complaint will be interviewed notes (�A 1h,( ji��tg� v�evv orM be taken tii ... .......... 3. reCrords of the nj-ives��g, ori, will be I confidentjall and iinforrr�giflon obta4"iesd abot,ft ar� �ncident �,x . . . . . . . ... . . ...... . . . ...... -T-1 . . ...... . . . ............... 1-1-1 . .... . .. naflion, abcait an oro llanrlt of win iT'K.,J!j±nq_ nder6f, jLig �nfori, k ........ .. -Pk h6vidt,mls Mvolvedwilt if"iifet. be disc1osn,,d tji3O,ess the 6sqw--np,(i is i1.v..ezAllnG,l,,,��correcUve S 1, t� ... . ....... _J reg2j,l_, 4, a written report of findings will be preqv d at the conclusion of the investigation', COUnty of Elgin Human ReSOUrces Pollicy Manual ZMEM Section: 2 Subject Workplace Harassment and Disc rimi nation Poll Lr! Policy Niunilber; 2.80 5, the findings �,A Ure, inves 1C rrecflvo acljori5 wiill be .. . ......... jdetrl iri writ(niLj. _Aijo.reviewed with the,cor a r) ies I( ird; 6. appropriate remedial action will be deterrnined and implemented where there is, a finding of harassment, discrimination or reprisal in violation ofthis policy. If the, investilgation substanbates acts of harassment, discrimination or repdsal, corrective action will be, taken, The objective of the remedial and corrective action is, to change behaviour,, eliminate harassment, discrimination or reprisal, and remedy the effects of such policy violations on either the Individual or work environment,., Such actiol,j rpay include educational initiatives, counselling or 6scipMary action, Including transfers, demotions, suspensions or term,inations. Any discipMary action will be noted on the offender's perscnnel file, Any retaliation or reprisal against a person pursuing the resolution of a concern under 'this policy, whether informally or through the complaint procedure, or against any individual for, co- operating in the investigation of a complaint is strictly prohibited both at Ilaw and under this, policy. Any such conduct will be subject to immediate corrective action, It is, recognized that the parties to a concern or complaint raised under this policy haVre a significant interest in confidentiality. To the extent possible, in both informal resolution processes and formal complaint processes, all available steps will be taken to, ensure confidentiality. Infori,natip , ob"tainedabout an incident illclUdiLicl, .. . . . ...... ......... .. inforn-a-flon E indMduals involved,,,,,M11 not be (fisclosed unless the diSCIOSILIM i,,55 .... ... . .. ..... — gy - --------- lit tier esill y.,fin invest!cjgfi,j, incLcogegfive actio,[L2[,,t No record of the complaint will be maintained on the empilloyee, file of the complainant. If there is a finding of harassment that results in discipl1nary action, it will be reflected on the employee Me of the harasser, in the sameway as any other, discipline.. 132 County of Elgin 7',0 POLICY REVIEW 'WIRUMM Subject� Workplace Aaras'smant — and Discrimination Poli Policy Number: 2.80 1� (- nued as, often aq netessm.'y � -� s 'qL ..... ..... . ........... .. ..... . ....... -0ef Adrninistrafive Officer. A Flealtl gmid p s Gorgi 6,ttees, KA,a earn and fl"w (3 �,�7 'EL — . . ... .. .... . .. ... ............................. . .. ... . ........ . .. --t-- ............. o 41, all wor1fpIg 133 d"" �.%A lilttiJSUU7�/ Complaint Form -Fleasel complete fullyand return to Human Resources. Name of Complainant: Date of Submission: I Summary ofAllegations: (please feel free, to attach additional pages if required) I 1 11111111 134 County of Elgin Human Resources Policy Manual Code — A Page 1 of 10 Purpose: Section: 2 Subject: Violence in the Workplace Policy Policy Number: 2.110 Date Approved: September 12, 2006 Date Last Revision: March 8, 2016 Violence in the Workplace Policy The County of Elgin is dedicated to operating at a standard which will establish our County as a leader in promoting and protecting the health and safety of all employees. The County of Elgin is committed to providing a violence -free, harassment -free environment and recognizes that workplace violence is a health and safety and human resource issue. The County of Elgin is committed to taking immediate action in the event of any act of violence occurring against any employee while the employee is carrying out his or her duties on behalf of the County. In support of the County of Elgin's policies to provide a safe and healthy working environment, the County will provide a framework for handling any incidence of workplace violence and/or harassment that may arise. Policy: The County of Elgin will not tolerate any threat, direct or implied (including bullying) or physical conduct by any person, which results in, or potentially could result in, harm to people, property, the workplace environment or which creates an intimidating, harassing or hostile workplace. Definitions: Violence: for the purpose of this policy) any actual, attempted or threatened conduct of a person that causes or is likely to cause physical and/or psychological harm/injury/illness or that gives a person reason to believe that s/he or another person is at risk of physical or psychological harm/injury/illness, including, but not limited to, any actual or attempted assault (including sexual assault and physical attacks), threat, verbal, psychological or sexual abuse and harassment. Assault: an intentional application of force to another person, or an attempt or threat by an act or gesture to apply physical force to another person, without that person's consent. An assault may be committed without actually doing bodily harm to another person. Threat: a demonstrated intention to cause harm or injury, whether presently or in the future. Bullying: interpersonal hostility or aggression that is deliberate, repeated and sufficiently severe as to place at risk the targeted persons' health or economic well-being. 135 County of Elgin Human Resources Policy Manual Code — A Page 2 of 10 Section: 2 Subject: Violence in the Workplace Policy Policy Number: 2.110 Date Approved: September 12, 2006 Date Last Revision: March 8, 2016 Weapon: anything used, designed to be used or intended for use in causing injury; anything used, designed to be used or intended for use for the purpose of threatening or intimidating any person. Workplace: any location where County of Elgin employees are located during work or for work related reasons, including employer sponsored social activities. Workplace Violence: any incident, in which an employee is abused, threatened or assaulted in a workplace. This includes the application of force with or without weapons and includes acts of physical or psychological violence, including, but not limited to, bullying, mobbing, teasing, ridicule, hostile conduct and any other acts or use of words that can be reasonably interpreted as designed to hurt or isolate a person in the workplace. The violence may come from any source (e.g. resident, co-worker, contractor, personal relationship, etc.). Domestic Violence: any pattern of behaviour used by one person to gain power and control over another person with whom he/she has or has had an intimate relationship. This pattern of behaviour may include physical violence, sexual, emotional, and psychological intimidation, verbal abuse, stalking, and/or using electronic devices to harass and control. Harassment: (for the purposes of this policy) engaging in a course of vexatious comment or conduct against a worker in a workplace - a comment or conduct that is known or ought reasonably to be known to be unwelcome. (Harassment based on prohibited grounds as per the Ontario Human Rights Code is dealt with under the Human Resources Policy 2.80 — Workplace Harassment and Discrimination). Roles and Responsibilities of Workplace Parties: Members of County Council, Supervisors and Managers: All members of County Council, Supervisors and Managers are responsible for ensuring a work environment free from violence, harassment or threatened violence. This responsibility includes actively promoting a positive work environment and intervening when problems occur. Councillors', Supervisors' and Managers' responsibilities include the following: Understand and uphold the principles of this policy by following this policy in their dealings with employees and by setting a good example. 136 County of Elgin Human Resources Policy Manual Code — A Page 3 of 10 Section: 2 Subject: Violence in the Workplace Policy Policy Number: 2.110 Date Approved: September 12, 2006 Date Last Revision: March 8, 2016 • Communicate to employees that you take the issues of workplace conduct and a violence - free environment seriously. • Do not participate in or ignore violence or potential violence. • Ensure employees are informed of the County's policy and procedures for dealing with issues that arise under this policy. • Respond promptly to any issues of violence, potential violence that come to your attention. • Keep personal records of discussions with employees who raise concerns under this policy, as well as responses to situations. • Report any incidents as per the Human Resource Policy 8.30 Incident and Accident Reporting. • Investigate and implement corrective actions to minimize potential recurrences. • Ensure employees who are experiencing difficulties and/or are exhibiting behaviours that may contribute or lead to conduct inconsistent with this policy are aware of and support them to attend the County of Elgin's Employee Assistance Program (EAP) or other community services. • Ensure employees who are exposed to a violent or traumatic situation in the workplace are aware of and support them to attend the County of Elgin's Employee Assistance Program (EAP) or other community services. • Ensure employees who are exposed to domestic violence that may affect the workplace are aware of and support them to attend the County of Elgin's Employee Assistance Program (EAP) or other community services. • Comply with all specific procedures, response plans or other controls that are defined by the County. Such measures shall be reviewed by the applicable joint health and safety committee. Participate in the delivery of any relevant training or educational programs to employees that the County develops or identifies as assisting in managing and de-escalating crisis situations that may lead to violence and to establish personal safety measures. • aintain and preserve di6G4 69 employees' private and un.11:oirn°natlioi to the fullest extent possible in the circumstance(s) u.n erd dd idd thatira�tection of employees from vi....................................................................................... olence of any type Prevails over confidentiality Fe®s ®epi l!I frrvs rtiFec®cancel ce�rl r�e® • Take every precaution reasonable for the protection of all workers in the workplace as per the requirements of the Occupational Health and Safety Act — specifically section 32.0.5. 137 County of Elgin Human Resources Policy Manual Code — A Page 4 of 10 Employees: Section: 2 Subject: Violence in the Workplace Policy Policy Number: 2.110 Date Approved: September 12, 2006 Date Last Revision: March 8, 2016 All employees of the County share an important role and responsibility in terms of the maintenance of a work environment free from violence or threatened violence. Employee responsibilities include the following: • Ensure adherence to the spirit and intent of this policy. • Understand the definitions of conduct prohibited by this policy and any conduct that falls within the scope of the behaviour prohibited by this policy. • Do not engage in any behaviours that would constitute workplace violence, including coercion, bullying, harassment, threatening, intimidation, abuse either physically or verbally that results in emotional or physical harm to other employees, residents or members of the public. • Participate and provide input, through the Joint Health & Safety Committee, in regards to the development of workplace violence procedures, response plans and other controls that are proposed or implemented to minimize or eliminate the risk. • Attend education and training sessions offered by the employer regarding workplace violence. • Report all workplace violence incidents as per the Human Resources policy 8.30 — Incident and Accident Reporting. • ®Report all concerns of personal/domestic violence that have the potential to enter the workplace. • Report changes in co-worker behaviours that are perceived to be concernine • Cooperate and assist with investigations regarding workplace violence incidents. • Seek support and assistance from the County of Elgin's Employee Assistance Program (EAP) or other community services when experiencing stress or other personal difficulties, including domestic violence that may contribute to workplace violence. Seek support and assistance from the County's EAP or other community service if exposed to a violent or traumatic situation, if appropriate. 138 County of Elgin Human Resources Policy Manual Code — A Page 5 of 10 Section: 2 Subject: Violence in the Workplace Policy Policy Number: 2.110 Date Approved: September 12, 2006 Date Last Revision: March 8, 2016 Guidelines for Dealing with Conflict and Aggression: The following are preventative tips for dealing with conflict and aggression. Departmental policies and procedures may provide additional specific information. • Be alert to situations and early warning signs (crying, pacing, avoidance or excessive eye contact, challenging behaviours, yelling, etc.). • Try to provide an early resolution before a situation escalates and an incident occurs (e.g. deal with issues/complaints right away). • Listen to the other person's entire issue/complaint. • Gather information and determine the reason for the issue/complaint. • Do not downplay or minimize the person's concern. • Remain calm, speak in a clear, calm and consistent voice. • Maintain normal eye contact — avoid staring. • Do not infringe on the person's personal space (e.g. do not point in his/her face). • Keep the discussion focused on the issue, not the individual parties. • Identify shared goals and ways to achieve them. • Do not set unrealistic goals or make promises that you may not be able to keep. • Set limits and inform the person that the meeting will only continue if they remain calm — inappropriate behaviour is not acceptable (refer to the Human Resources policy 2.80.1 — Commitment to a Civil Workplace Environment and Workplace Interactions). • Take the dispute to a third party if the matter cannot be resolved. • Always remain alert to unsafe situations and react — leave the location if necessary, have another person accompany you or remain close -by, telephone for assistance, etc. Procedures: General All members of the workplace community benefit from prompt, efficient and effective resolution of concerns regarding the quality of the work environment and any concern which may jeopardize a safe work environment. The County is committed to providing specific resources to support early reporting and resolution of concerns of workplace and/or domestic violence. Any employee who experiences any concern in their work environment regarding violence or potential violence at or in the workplace is encouraged to report their concern immediately, either to management or through a formal complaint. 139 County of Elgin Human Resources Policy Manual Code — A Page 6 of 10 Section: 2 Subject: Violence in the Workplace Policy Policy Number: 2.110 Date Approved: September 12, 2006 Date Last Revision: March 8, 2016 PROCEDURES FOR RESOLVING CONCERNS OF VIOLENCE IN THE WORKPLACE Management Support and Intervention Any concern about violence or potential violence may be effectively resolved by informal assistance, support and intervention by management. We encourage you to raise any concern respecting violence or potential violence at or in your workplace with your supervisor or manager at any time. In the event that you are not comfortable with raising the concern or issue with your direct Manager or Supervisor, you are encouraged to seek assistance of any member of management or Human Resources. Complaint Process In the event that informal attempts to resolve concerns of violence or potential violence are unsuccessful or you identify the concerns as more appropriately dealt with through a formal complaint process, an investigation shall be initiated in response to the receipt of a written formal complaint. Should an employee decide to file a formal complaint, he/she should: • put the complaint in writing • sign and file the complaint with the supervisor/manager or human resources • co-operate with those responsible for investigating the complaint Complaint Investigation Procedure Where a formal complaint is filed the following steps will occur: • an investigation will be initiated and completed promptly; • 4�--individuals who have relevant information with respect to the alleged complaint will be interviewed and statements taken; e ,� ipy d,,.R::R:e w�4 be a4..II.W d t d d i TNI Mre d er.� l u dei#uaRy..t d the....exter t II Gss„ .lt)le.r.uu iIIIR din rri at.Ud dit obt auiri "d " z) c, d �::,, d d� d d,� r d...,, ,� o,,e d ;e::,, d d d d d...,, d d d z)d ".,SII .,da.,�"I ":� a "l u u u� u ",I"I ..d ,.d� Ir a II u u ,.d .,d R � u ..d 11 a u u �I RLQ u u I u der_j n u u u I II d o rrrl ., a ..d� SII .,da.,� d h d I d h 4...�,d d '.)e, d ^ d d d.. d 4...�,„ d...�, d ^ d d^ I d..., d...�,d d...�,, d d...�, �: � u �I � u u �I � u �� u � L,� �.,� II .� u u �I �� ..d II �� .. � n II II a not II� .. � u .� .. R .,d .� .. � L � u �I II ...� .� the .. � u .� .. R .,d .� L � it .. a .� a �I .......� .� �.,� it � II ..d it the .. "" \ '4,i::�, s t 4;", �r: " "d;"";d "" d;"'°d d,.",;tl;""d 4i::�,d "",; rh '4'i ' dr s d"'",„ d "d " d;'";d .,r 4i:: , tl !: eg uu 1,�.... u... u..� l ....i .... u,�.. .... u..�I ..� 1 ....qui ..d IIS r II:+ . • a written report will be prepared at the conclusion of the investigation; • the findings will be reviewed with the parties to the complaint; 140 County of Elgin Human Resources Policy Manual Code — A Page 7 of 10 Section: 2 Subject: Violence in the Workplace Policy Policy Number: 2.110 Date Approved: September 12, 2006 Date Last Revision: March 8, 2016 • appropriate remedial action will be determined and implemented where there is a finding of violence in the workplace Guidelines for Dealing with Specific Types of Incidents Guidelines for Dealing with a Verbally Abusive Telephone Call The following are guidelines for dealing with verbally abusive telephone calls. Departmental policies and procedures may provide additional specific information. • Inform the caller that abusive language is not acceptable. • Advise the caller that the conversation will be terminated if the abusive language continues. • Establish written documentation about the incident. • Advise the Supervisor/Manager of the occurrence after the phone call has ended. • If the same caller has made repeated similar calls, advise them that if it continues that the Police may be notified. Guidelines for Dealing with Telephone Threats The following are guidelines for dealing with telephone threats. Departmental policies and procedures may provide additional specific information. • Obtain as much information from the caller as possible. • Immediately document the conversation as accurately as possible. • Immediately notify a Supervisor/Manager. • Do not discuss the conversation with anyone other than Management. Guidelines for Dealing with a Written Threat The following are guidelines for dealing with a written threat. Departmental policies and procedures may provide additional specific information. • Do not throw away any part of the written letters or envelopes. • Handle the document(s) as little as possible. • Place the document(s) in a folder or clear protective sleeve to help protect them. • Advise the Supervisor/Manager of the occurrence. • Do not discuss the contents of the written threat with anyone other than Management. 141 County of Elgin Human Resources Policy Manual Code — A Page 8 of 10 Section: 2 Subject: Violence in the Workplace Policy Policy Number: 2.110 Date Approved: September 12, 2006 Date Last Revision: March 8, 2016 Supervisors/Managers on receiving reports of activities as listed above: • Record the details of the incident. • Assess the immediate danger and take the appropriate measures to safeguard employees and facilities. • Notify the Director of Human Resources immediately who will initiate the appropriate investigations. • The Director of Human Resources will notify the appropriate Police services where necessary. Guidelines for a Potential Volatile Situation: A potentially volatile situation is defined as any verbal threat or gesture to do harm to people, property, process or the environment. The verbal threat or gesture creates an intimidating, offensive or hostile environment, and can include the display of uncontrolled behaviours as a result of emotional upset, anger or mental confusion. In such cases, responsibilities are as follows: Employees (including Members of County Council): • Establish a safe location and notify your Supervisor/Manager immediately. Activate EMS (Emergency Medical Services — by calling 9-1-1) if deemed necessary. • Do not aggravate or allow anyone else to aggravate the situation. • If the person leaves the area, do not detain them. Follow the person safely while on the County of Elgin's worksite. Inform your Supervisor/Manager or other department official of the location of the person. • Follow the direction of your Supervisor/Manager or his/her designate. Supervisors/Managers: • Appropriately and safely intervene when you become aware of a potentially volatile situation. • Assess the immediate danger and take the appropriate measures to safeguard persons and the facility. • Document the threat. • Notify the next higher level of authority as well as the Director of Human Resources. The appropriate police services may be notified where necessary. • If the offender is an employee, consider suspending the offender pending the outcome of the investigation. 142 County of Elgin Human Resources Policy Manual Code — A Page 9 of 10 Section: 2 Subject: Violence in the Workplace Policy Policy Number: 2.110 Date Approved: September 12, 2006 Date Last Revision: March 8, 2016 • In conjunction with the Director of Human Resources conduct an investigation. All parties are to be interviewed and asked to provide written, signed statements. • Hold a post incident review to ensure procedures were followed and to make recommendations for improvements; recommend and/or provide appropriate medical care and or assistance sought through the County's Employee Assistance Program (EAP). • Record all details of the incident and submit a thorough report to the Director of Human Resources and the Chief Administrative Officer in a timely fashion. Guidelines for a Violent Situation with Immediate Danger: A violent situation with immediate danger is defined as a highly agitated individual displaying loud and/or abusive verbal or aggressive physical behaviours; where harm or violent action to people, property or the environment has already taken place; the presence of any type of weapon or use of an object as a weapon or; where there is a threat by an individual to do immediate harm to people, property or the environment. Employees (including Members of County Council): • Establish a safe location. Activate EMS (Emergency Medical Services — by calling 9-1-1) if deemed necessary. • Notify your Supervisor/Manager or other County of Elgin official immediately. • Follow the direction of your Supervisor/Manager or other County of Elgin official. Supervisors/Managers: • Assess the immediate danger and appropriately and safely intervene when you become aware of the violent situation with immediate danger. • Notify the appropriate Police services of the situation where necessary. • Coordinate efforts to stabilize the situation — take the appropriate measures to safeguard persons and the facility. • Document the occurrence details. • Notify the next higher level of authority and the Director of Human Resources. • Once the situation is under control, and if the offender is an employee, consider suspending the offending employee pending the outcome of an investigation. • In conjunction with the Director of Human Resources conduct an investigation. All parties are to be interviewed and asked to provide written, signed statements. • Record all details of the incident and submit a thorough report to the Director of Human Resources and the Chief Administrative f3ficer in a timely fashion. County of Elgin Human Resources Policy Manual Code — A Page 10 of 10 Corrective Action: Section: 2 Subject: Violence in the Workplace Policy Policy Number: 2.110 Date Approved: September 12, 2006 Date Last Revision: March 8, 2016 Where violent or potentially violent conduct is substantiated, contrary to this policy, corrective action will be taken. Such corrective action will include addressing any relevant issues in the work environment, addressing the employee who has engaged in the violent behaviour or conduct contrary to this policy. Corrective action may range from educating individuals on the inappropriateness of their behaviour, to transfer, demotions, suspensions or termination. Corrective action may necessitate the need for police services and/or intervention. Criminal charges may be laid where the police services deem it appropriate. POLICY REVIEW This policy will be reviewed on an annual basis by all County Joint Health and Safety Committees, Management Team and the Chief Administrative Officer. A copy of an updated policy will be posted in all workplaces. 144 k 11. Doo g Rey raft., C hair, Comm unity Schools Alliance with. An nual Report of the Chair dated Augu:st 14, 20,16, and Invoice from Association of Municipafities of OntarilD (AMO,) req uesfing Corn m1u nity School AlRance Membersh up Fees for Septem be r 2015 to Aug ust 2017: 2. Dutto n Dunwich un ill with a resolufila n seek ingi support for the Province of Ontario to provide a 100% Hydro rate reduction to Dutton DUnwich residential occupancies and business or commercial operationsto compensate fir the hosting of a wind project. 3. Theresa Levschuk, ExeCLItive Assistant to the Director, Thames Valley Distri ct Sho Board with, notification of'Proposed Elementary Pupil Accomr-nodation Review and excerpts, from Draft Elementary Accommodation Study., Deadline is October 13, 20116 to respond with any community planning opportunifies which r0ate to schools identified as well as municipal popullafion and future, development. projections. 145 ra,211111m, Kqlmaluf 1111111111MMIM - EL �� I WMJ!G] 1, �, - It is a pleasure to prasen'ttlne AnnualReport of the Chair at the first Annual Meeting of the Community SchoolsAlliance following the adoption of a formal constitution in February, 2015, The evolution of the Alliance can be traced back to 2008 when the county council of Middlesex decided that a provincW organization would be the rnost effective means of lobbying for changes, to the process being followed by school boards across the province to make decisions about student accommodation, In its first years the Alliance was an informal organization with an executive that met periodically using conference and video conference calls, That executive developed a plI@tforrn that attracted resolutions, of support from a large number of municipalcouncils and municipal organizations. It also attracted support resolutions from non-Minicipal bodies incWing the Ontario Chamber of Commerce. The platform was also used to develop several presentations made to successive, Ministers of 'Education and put forwwardi on panels at conferences of municipal organiizations. For various reasons the, activity level of the Alliance declined during the 2010-2014 council ten"n until the Town of Penet�arguishene and Mayor Gerry Vlarshall[ circulated a resolution calking a moratorium on school closures, a review of the student accommodation review process and the formation of an alliiance In represent small) town and rural municip4lities in lobbying the provnCi2l government, The Penetanguishene resolution attracted the endorsement of many rnUnl6pal councils and subsequently stimulated discussions with members of the executive of the existing AlHance. Those discussions led to a decision, to convert the Community Schools Alliance Mto a more forma] organization. As a result, a draft constitution was presented to a meetingi of representatives of municipal councils that had endorsed the Penetanguishene resolution during the OGRA RO,MA conference in February, 2015. The, constitution was adopted and an Executive Committee of 'Ini'ti,al Mernbers" representing all geographic regions of the province was appointed, Since February, 2015, that Executive Committee has held 17 formal meetings by confereince, call and has met Informal ly in Aug ust, 20,115 at the, AMO conference in Niagara Falls and in February of this year at the OG RA ROMA conference„ Acdons, of the Executive Committee and the Alliance during that period include the folluwing; Adopted a schedule of membership fees based on population Sent emails, to all municipallities and all elected officials, inviting therm to join the AlIiance Updated the Alliance's website (www.comniun ityschools all On ce.ca) Created,, a CSA presence on Twitter (@csaont) and Facebook Welcurned the appointment of the CSA chair to, the, Premier's Advisory Group on Community Hubs Re -viewed various reports on the impact of school closures Monitored accommodation reviews around the province and provided advice when requested Delivered a presentation as part of a panel on Community Hubs at the August, 2015 AMO conference 146 • Presented at the November, 2015 Ontado West municipal conference • Monitored the activity of the province's Community Flubs initiative • Comnrijssioned a research project on the impact of school closures by Professor William Irwin • Beached agreement with AIVO to have the CSA's finances hosted by AMO and to have AMO lSSUe Invoices for 2016-17 membership fees • Il ellivered a presentation to a People for Education media event releasing their 2016 annual report Agreed to participate in a Big:: Data for Small Places project in partnership with Fr,ontenac County This Annual Meeting will conclude 'the term of office of the 'Initial Members" of theAlliance's Executive Committee, Sonne of thern have chosen mot to seek election to the committee this year and I want. to thank Mayor Lucy Kloosterhuis of Oliver Paipoange,, Mayor (and Warden) ferry Marshail of Penetanguishena, GounciHor Dori, Murray of Huron -Kinloss,, and Mayor Brian Smith of Wasaga Beach for their support and contribution to this organization. The other seven members have been, elected by acclarnationas a result of a Call for INorninabons that was sent to, the Head of Council and CAO of each member municipality in July as required by our constitution. I anticipate that the Executive Committee will fill thevacant positions this fall. I also want to express Our appreciation to Middiesex County Council who, have allowed their Information Technology staff to rontinue to host and maintain our web6te and to the Town of Penetanquishene which has hosted our conference calls, SpecW thanks and best, wishes go to Penetanguishene's Executive Assistant Melly Cole who has, provided administrative support to the Executive Committee and will soon begin a maternity leave. The missJon statement in our constitution calls for "a collaborative process that results in democratically determined decisions regarding education infrastructure". We have seen some progress, in advancing with that mission, primanly as a result of reconirriendafions of the Community Hubs Advisory Group, thatissued a progress report this week, Ho ever there rernains much more work to be done. We hope, that the results of our research will aliO'W L,M to make a stronger case for the changes that are critical to the future of students and commun'it'ies in rural and northern Ontario. Respectfully submitted, Doug Reycraft Chair Community Schoo[s Afliance, 147 A 1, 0140 Municipalities Orita6c� 200 University Av?nue $Ulte 1101 Toronto ON M5H 3C6 (416) 971-98,56 Ext. 344 510 To, Elginl, CmutAy (if 450 Simsei Drfvcr, St. Thmnas ON N5R 5VI pagge, I ! I Irivoice CSACOOOC� Date 911/2016 Ir"I'Voice H51' Numben I1673 2844 RTOODI Um SkilAQW $1,500.00 HST- Federal Pw tion $75.00 HST - Rrovincial Porion S"120.00 Total HST 5.00 ToWInvoic)c . ...... . . . . . . .. . ............... . .. . ................................................................... 00 Paymerd Received $0.00 Total Due $1,,695,00 adnesday Sej�L 14", 2016 Seconded by. WHEREAS the, cost, of hydro continues 'to climb to, rates which are crippling to our residents and businesses; AND WHEREAS the Government of ontarIa, through the Independent 0ectricity 5ystern Operator's LRP I- RFP process, awarded a wind turbInei project for 57.5 MW 'to Invenergy LLC in Marcti 2016 for the Sming, Breeze Wind Project in the Municipality of DUtt.0n Durnwich; AND WHEREAS Ws wind -turbirie project Was awarded to assist the Government of Ontario, to meet Its, long ttirm green energy goals, AND WHEREAS this rnunicipal'ity stated dearly, to the Government oll"Ontado, that It was opposed to hosting this project, AND WHEREAS it is vnfairt!"ot the people of mrat Ontario, whin, have oppasp,d industrial wind turbine projects, in their rrwnlcipallty,, have to live with all of the detrimental elements of these projects whHe' their; neigrlibouvs In citles, who may benefitfrom any power -produced therefrom, do flot; NOW THEREFORE BE IT RESOLVED THAT the MunicIpalfty V Dutton Dv uw1ch call! on Premier Wymie and the Province of 0,qtario to provide a 100% Hydro rate reduction to residential occupancies In, Dutton Diunwich and a 100% Hydro rate reduction to business orcommercial operations In order ter compensate forthe hosting of a wind prqjecta,nd to assist to build'Ulp its rural OntaHo citizens and econonny; AND THAT Premier Wynne and the Government of Ontarlo provide firdl[ furriding to enable businpssos In the MUnicipality of Dutton Duriwich as a forced wind turbine host municipality, to he comp[p.tv,ly outfitted with renew&le energy capability to operate their bUsInesses and be re`10,Ved frorn the Erjd without penalty. The rpryncvaI from the grid should assist the government with Its overall targets, AND THATtlils resoluVon be circulated to all Ontario ffiZor-decl Vote Yeas N111"Y's 1, Fleck D. McKillop M. Hentz U. Purcell C. MOVIlliam- Mayor 149 Carried: I HEFIEBY DEG THIS' BEA TRUE AND E)'ACT COPY OF THE ORGINAL U10CUM, ENT AS AT.' Mayor LI �tl ti Defeatedr 111ATHERVOI)W Dep"YOCA, 1iliq101,116k) a a f the Aup kjvnlhof ()411Vn I Maiwich, Coommss,=ff fOr Mayor From: Theresa Levschuk. <t.levschLik,@�tv,dsb.o,ii.,ca> Date: September 19, 2 016 at 1 � 1 &-04 PIVI EDT To: n,-imcd.onald(@eIain.ca Subject: Proposed Elementary Plupi�l Accommodation Review 01 (EPA R 01) Dear, Community Partner In compliance with the TVDSB Community Planning and Facility Collaborat[on Opportunities Procedure (No,. 4015b), TVDSB is, reqiuired to contaGt. listed Community Organizations, when proposing to conduct a Pupd Accornmadation Review. Senior, Admin[stratior is proposing the following Elementary Pupil Accommodation Review, be approved by the, Board on Nove,mibe,r 22, 2010,,for the following schools-, Elementary PUpfl Accommodation Review 01 V Davenport Public, School a McGregor Public School 4 Mitchell Hepburn Public; School 0 New, Sarum PLibific School 0 Northdale Central Public School 0 Port Stanley Public School a River Heights Publ!'�c School' * South Dorchester Public School Sparta Public School Springfield) Public Scho6 Surnmers' Corners Public School Westminster Central Public School The Draft Elementary Accornmodation Study (2010 April 12) identified a number of issues in Elgin Count,y which merit an Elementaty Pupil Accommodation Review (EP AR-01)� projected enrollment, school condition and proximity to students, as well as existing school model organizations,. Future enrolment projections suggest that fewer and more central W schools could be usedto accommodate these students. Through proposed sooll consolidations and new school openings„ attendance area adjustments and school mi re -organization, the distribution of students would become more balaniced, the number of efigible walking students, would nncrease, and schooland -facility operations would become snore efficient. 150 The following proposed solution 'tothe accommodation issues in thlis region will be presented in an Inlifial Senior Adii,iinistraticn Report: * Attendance area adjUStrTlents to Davienplort PS, McGregor PS, Mitchell Hepburn PS, Northdalle Central P'S, Port Stanley PS, River Heights PS and Summers' Corners 'S5 * Modification ofthe school niodel organizations of Davenport PS and! McGregor PS; * Closure and disposition of South Dorchester PS,, Springfield PS, Westminster Centra] PS and New Sarum PS; Repurposing ofa schcoll (Sparta PS), for the creation of asecand 1 -8 (single track) French Immersion elementary school in Elgin County; Possibi1e school improvements (such as renovations or program enhancements) may be required at Davenport P'S, McGregor PS and Port Stanley PS; Two new, JK -8 elementary schools located in Belmon.tand Southeast SI.Thornas areas. Yo,ur organization has the opportunity to provide to the Board,, by emall addressed to plan ning@(vdsb. on, ca the following: A clear indliGation of any community p1lanining orfa6llity collaboration opportunities which relate to the schools identified; and any relevant technical information you may have and wish to provide inclUlding,lout not limited to, in the case of any municipal level of government, the municipal level of government's population and future development projections for the affected Please respond to TVD,S[3, by ernail, with your information no later than Thursday, October 13, 2016. Laura Elliott Director of Education Theresa Levschuk Executive Assistant to the Director Thames Valley District School Board 1250 DUndas Street London, Ontario N13A 51-1 Fah: 519-452-2000 ext. 20222. Fax. 519-452-2396 email: ,t,levsctiu,kptvdsb.on.ca 151 PLANNING SERVICES 152 11111111 11 1111111 , 11111 1111 !1 I'll I I I III � III, #I U 10 1 stud Ares Name Elemen'tgy Sch,00,15 . HoldingZ�ones . . ....................... Davenport PS - P al rt 5 ta n ley P 5 (R I & �F 1), - southeostst', Thoomis 3-2 NII cG r ego r l)„ - South Dorchesker PS f4olding 01 Port Stopiey IS Mitchell Idepburn PS - Sparta VS Ogin-Middlesex 01 New ;S aunt PS - SpringhOd PS Northdale Central PS m Surnniers' Corners PS River Heights PS - W es,°t m 1 nste r Cent r a I PS' Elgin 02 Port BuirwiOl P'S - Strciffordvflle PS 3-4 Fairmont PS im Sarnni,erside hoiding at 4-5 "irwe�!dsmLjjr PS Fairmont FS London 01 - summerside Holdinq at Tweedsmuir PS Westminster Central PIS Summerside hic0ing at 5-6 Fairmont P's - summerside H64ding Ot London 02 prfocessVizabeti? ps SummersiI holding at Tweeds ro uir PS Cleardale PS, Wortley Road PS -HigWarxis HoWog at 7 - Eagle l.46ghts PS Woodland Wdeights, PS Mauntsfie,W PS - MOUntsfield PS - highUnds Hoiding at London 03' * Sir G E Carder PS Victoria Ps * TeCUMSeh PS - Southdole Ho.Wing at Victoria PS 'Vic to ria Ps C. Carruthers PS Phncess Elizabeth PS, Summerside HoWng at 9-110 London (R,T & Fl) Wocress Di7abeth PS Aberdeen PS - Trafalgar PS — — - ---------- ------------ - - -- - - - - - - - London 05 IE -Min g PS Itl ii I 1crest P'S a Northbrae PS Kipp5 tang Holding at 11"12' London 06 KnoRwond Park PS 514 J. A. Macdonald PS, Sir), A, Mucclovold P5 Lord Flpin PS Arthur Stringer IPS Mton Uirave PS 13-14 London 07 NlchollasWflson PS Ahl Oaks PS, Rick Flanseri PS Bostwick Holding at 15 1C Larnbeth PS Wliite Oaks PS SIfr fsaac Brack PS - Lonywoods Holding oat White Oaks Ps London, 09 - So u thwes t H 0 Win g at White Oaks'ps TObot ViTiage Phase 2 Holding at she rwo ad Fox Ps Byron Northview PS - Byron Southwood PS • Byron HoMing at 17-18 Landon 09 Byron Somerset PS Byron Somerset PS London.- PS 153 11,111 11111111 illi�illi IgIIIIIIIIIIII 111111111 11111111 111 111 11111 Attendance Area -the area encloged by the, defined boundaries for a svhool excluding IIoldmg ZOMOS Designated Schoof, - the school to which students are assigned based upon their home residenco an&or program Empty Pupil Maues (EPP) Nul,l-ribeir of plupil places remaining in a school when the eniVrnent is subtracted, frorn the school's On-"rhe-Qround, Capacity, according to the 2015-16 NLS 88 LoeoWjcar versws Cipacity sa'annaty Rej)OI, French Immersion Program (FI) - A French as a Second Language opfianall program with entry 1r, Senior Kindergarten and Grade 1, as veil as Grade 7 for Extended French Immersion and follow the Ontario CUrriCLIIUnI GUidelines. Both Fl and Extended F1 are offered at the e seco nd a ry lever HoIding School - A, Srchool, approved by Board motion, acoornroodating stridents residing DLJtside its def ned attendance area Holding Zone - The defiried area from which students are, accommodated in holding schools Ori -The -Ground Capacity (OTO) - The capacity of the school as determined by the MiniSlfry of Educ,Ooin byr all nstructional spaces within, the facility to cw-rent Ministry standards for class size requirements and room areas. Portapaks and Po"t)les classrooms are not included in OT G rapacity. Regular Track (RT) - The standard prograrn where the language of inslftlCti011 is English frown Junior Kin ndergarIen to grade 12 which folly the Ontario Curriculurn Guidelines, 154 - �AR- EAam+pELEMENTARYACCOMMODATION sU ; \\ 3 - \vA\�A��AV� \�Ay\ \ ` 6,ffam z_ \� F s �s �� y _ Lin on Craft Elementary Accommodation A \� r _ Fieds33ssex #�_--_ - a 4 t 0 20 �4 - f mommmumm Kilometres K€Irre€fer� Elementary 4ttendanreArAeas nl. � ��dmmc�d�tic�n stud �r�� M ....... Eli€�€ 2 ;__ London 2 � Lendc��1 Lenders � = Middlesex Middlesex 4 Ox—Ford 2 London � � London iCt �o [gi iddlesex 1 London :._. . London 3London 5 \g London 7 London ° MIdcdlesex t Middlesex 3 == Oxford =1 Oxford 3, 1N,7 DRAFI ,A4-1 jNT A."RY 156 RovA'svd,2016 June 1 Page 1 of is 157 DRAFT 2016 Elit, llin-Middlesex 0, Observations., Total enrolment for this study, area is 1608, .01 Four s0aols are operating with 200 students or less Total existing capacity Is 4,762 Within this study area [here, are 876 Ernipty Pupil PW( -,e$ (EPP) Or 1,54,811/9 of 2015-16 Elgin, County EPP 4P School utilization in this study .9ree'veries from 27% to 111% There WO CUrrently, 343 students !'in sebools, Yj1h 65% 4apacily or less and 951 students in schools at 100% capacity or greater Six schcols are riot organized in the JK -8 model .iT. Not all facififies havin the ability to SUPPOM Intermediate pragramming requirements 41. Geography and locabon of sLW(fert Goircentrations area ohallonge, In I'Es study area, clue to urban hitensIily and rural disbiursernon't of students 4,. South St, Thomas has an additional 700 circulated! oribuiR res0ential units (yielding opproxinia,tely I 8D TVIDSB students) and the Belmont area has 260 circ ulatedi unbuilt resklential units (yielding approxIirnately 40 "F'V'l)SB students) Potential Next Steps-. Efficiencies, GOUld be achieved throughschool closure and the corisofidahon of student populations. Attendance, area adjustments arad grade, reorganization would hajrII util4olron and improve long terra sustainability. Program ii-npi"o,,vernei"its,a,i,idthe construalbri of addRianal pupil swum owdotion would he required, SLIrlOWS S,011001 space could be retalried and converted for fulure Board use. ReWsed20,16June I 158 F'190 2 of 38 Hisloncal EnroIrrient Current 2015 - 2016 Projected Enrolmont LQ M (3 0 qu 2 CL V V Attendance Area 0 0. CL Schools with'iliI A re a Davenport PS 5-8 365 316 312 44 423 70% 29 0 3,013 298 276 McGregor PS J1 -4 367 347 357 363 530 68% 167 0 336 31111 321 Mitchell Hepburn PS JIB -3 0 602, 7,23 751 678 111% -73 5 77 789 766, New Sanirri PIS JK -8 536 327' 267' 250 257 97"7. 7 2 245 248 246 Northdale Central PS, 4-8, 528 . 461 410 . . ......... 411 446 92% 36 0 398 372 353 River Heights PS JK -3 422 401 271 383 461 77 %s 1: O's 0 332 341 358 Port Manley P'S F'oW JK�8 288 128 84 94 317 IN) 223 0 2°70 319 313 Port Stanley PS Or JK -8 268 128 84 1 94 102 132 15 Po I Shq oky PS F1 7-a 0 00 . . . . ........ . 769 107 1'522 South Dorchester PS JK -6 248 '1 213 191 2fr11 190 "1116% -10 3 214, 27.11 2311 Sparta PS Jif®0 352 299 239 1 242 305 79% 33 0, 240 229 225 Sp6ingfieW PS JK 6 190 196 192 167 265 6121% 101 0, 162 139 1311 SUrnmers' Corners PS JK -S 513 420 399 585 186 a 3°7`9 1365 367 Westminster Central PS JK -8 =8 2 302 2711, 220 D 03 216 Tota l S tod Y Area Enrolment (Including HoKng Zbne) Total 82 387 76% 1156 10 375T[73 63 02 Current Board Approved Holding School and Wdkig Zone (Enrolirent $eparated), Port Stanley PS (RT & Fll Jif -6 - 128 84 84 317 30% 223 0 263 279 250 Southeast St Thonia.s JK -8 - 0 0 'D 7 410 63 Holding at Port 5,kanlay PS `rotrai tudy Area Enroknent (Excluding HoUriq Zone) ..... . ....... - -- --- i�......... ot'al 3870 1 3655 3606 47 U a � Observations., Total enrolment for this study, area is 1608, .01 Four s0aols are operating with 200 students or less Total existing capacity Is 4,762 Within this study area [here, are 876 Ernipty Pupil PW( -,e$ (EPP) Or 1,54,811/9 of 2015-16 Elgin, County EPP 4P School utilization in this study .9ree'veries from 27% to 111% There WO CUrrently, 343 students !'in sebools, Yj1h 65% 4apacily or less and 951 students in schools at 100% capacity or greater Six schcols are riot organized in the JK -8 model .iT. Not all facififies havin the ability to SUPPOM Intermediate pragramming requirements 41. Geography and locabon of sLW(fert Goircentrations area ohallonge, In I'Es study area, clue to urban hitensIily and rural disbiursernon't of students 4,. South St, Thomas has an additional 700 circulated! oribuiR res0ential units (yielding opproxinia,tely I 8D TVIDSB students) and the Belmont area has 260 circ ulatedi unbuilt resklential units (yielding approxIirnately 40 "F'V'l)SB students) Potential Next Steps-. Efficiencies, GOUld be achieved throughschool closure and the corisofidahon of student populations. Attendance, area adjustments arad grade, reorganization would hajrII util4olron and improve long terra sustainability. Program ii-npi"o,,vernei"its,a,i,idthe construalbri of addRianal pupil swum owdotion would he required, SLIrlOWS S,011001 space could be retalried and converted for fulure Board use. ReWsed20,16June I 158 F'190 2 of 38 I'll INC JOHN VO �fl LINE. CALTON Il L ILI' 11 4 K WA Wfj 0 2.5 51 MIM fElf fW1757-KnUm. Port Burwell PS dW Straffordlvdie FCS R@visr)d2016Jo,na � ME Ab' -72TAF I 159 dm 14 W NIll", lie P. mul GLENOI-X IN I IV f U1, 141 I'll INC JOHN VO �fl LINE. CALTON Il L ILI' 11 4 K WA Wfj 0 2.5 51 MIM fElf fW1757-KnUm. Port Burwell PS dW Straffordlvdie FCS R@visr)d2016Jo,na � ME Ab' -72TAF I 159 All 14 lie P. mul 141 wi g` ry All Page 3 ar, 38 lie P. mul Page 3 ar, 38 DRAFT 20,16 Elgin 02 Observaflons,« -:- ToW enrolment for fts study area is 534 4- One, school is operating with 200 students or less Totai expsfinq capacity is 7'06 Within this study area there are '172 EP'P ar 10.8% of 2015-16 Elgin CoLinty EEE` Port Burwell PS is Currently JK -6, grade 7-8 students currently attend Straffordville PS 0 Enrulmeni for this qhAy area is projected to cantime to decline Potential Next Step,~: Effiviencies and hong term sustainability could be aohieved for tlijs, area, ray sQhootclosure and conAidetion of student p,aptilations, Program space enhancements and the construction of addiffomal pqpil accommodation would be required. Rovrsod 20"16'Aio* I 160 Kstorical Enro went Current 2015 - 2TII 5 Projected Enrolment LO N N N t: v Attendance Area DTG n- n 0 rl. rL Sch,cm I s within Study Am Port Burwell PS JK 215 179 1'W' 17'1 746 77 0 170J °1551 '154 S lraffairdOifie PS 4116 445 401 363 458 1 79% '95 0 3,53 1 330 34B Observaflons,« -:- ToW enrolment for fts study area is 534 4- One, school is operating with 200 students or less Totai expsfinq capacity is 7'06 Within this study area there are '172 EP'P ar 10.8% of 2015-16 Elgin CoLinty EEE` Port Burwell PS is Currently JK -6, grade 7-8 students currently attend Straffordville PS 0 Enrulmeni for this qhAy area is projected to cantime to decline Potential Next Step,~: Effiviencies and hong term sustainability could be aohieved for tlijs, area, ray sQhootclosure and conAidetion of student p,aptilations, Program space enhancements and the construction of addiffomal pqpil accommodation would be required. Rovrsod 20"16'Aio* I 160 CORRESPONDENCE — September 27, 2016 Items for Information (Consent Agenda) — (Attached) Hon. Glenn Thibeault, Minister of Energy with update on changes to Energy Consumer Protection Act (ECPA) which will help protect electricity consumers from door-to-door energy contract sales. 2. Suzanne Huschilt, Acting Deputy Clerk, Municipality of Hastings Highlands with a resolution supporting the Township of Carlow/Mayo in their request to amend Bill 171, Highway Traffic Amendment Act (Waste Collection Vehicles and Snow Plows) 2016. 3. Mayor Conrad Lamadeleine, Village of Casselman, seeking a response from the Ontario Government, on behalf of other counties and municipalities in the Province in favour of their resolution which requested the Province on Ontario change the ARL (Annual Repayment Limit) formula in order to increase municipal revenues. 4. Elizabeth Doherty, Director, Intergovernmental Policy Branch Infrastructure Policy Division with information on the establishment of a Clean Water and Wastewater Fund (CWWF) and how the County of Elgin can submit an application to receive CWWF funding with the deadline being October 31, 2016. 5. Dianne Wilson, Deputy Clerk, Municipality of Central Elgin with resolution supporting the creation of a Fundraising Team to assist with the rebuilding of Terrace Lodge and appointing Councillor Fiona Roberts to be Central Elgin's Committee representative. 6. 2017 OGRA Conference announcement stating that Hon. Steven Del Duca, Minister of Transportation will be giving a keynote address at the conference. 7. Dianne Wilson, Deputy Clerk, Municipality of Central Elgin with resolutions re: a) Transfer of Dexter Line (County Road 24) b) Naming of Dexter Line (County Road 24). 161 Ministry of Energy Office of the m4lister 411" F 1(50r, 44 �rst Rior"'k goo say struet loronto ON WAVEI TO- 416,127,67150 Fax, 416-227-6764 September 1, 20,16 minist6re de ri�nwoe 4' Mage, Oflihae He rpt WA gue Bay roronto ON M7A 2 Ell 1,61 ' 416 327-6154 T6le%,,,, 416 327-8764 Mr, Paul Ens, Warden County of Elgin 4.50 Sunset Drive St. Thomas ON N5R 5V1 Dear Warden Errs: ffimmm couN,TY OF ELGIN 1I wanted to take this opportunity to update, you on changes to legislation that will help protect electrIcity consurners from door-to-door energy contract sales. Amendments to the Energy Consumer Protection Act (ECPA), and the supporting reguiation, provide increased protective measures for consumers when entering into energy contracts with electricity retailers and gas, marketers. This includes measures airned at protecting consurners against aggressive, sales tactics and providing consumers with, the ability to make more informed choices about energy purchases. Some ofthe key changes jridude� • Banning door-to-door sales of retail energy contracts and creating ruches to govern permissible marketing activity at the home of a ccnsumeer; • Requiring that all retail energy contracts, including those entered into over the Internet, are subject to a standardized verification process; Authorizing the Ontario Energy Board (OEB),, through its codes/r,ules, to require that prices offered by retailers, and) marketers be determined in accordance, with specific requirements; Prohibiting sales agents selling eneirgy retail contracts from being remunerated based on commission,, New cancellation provisions that will also allow consumers to cancel an energy contract 30 days after receiving their second bull, lith no cost; and Prohibiting auto -renewal for all energy contracts, Provisions amending the ECPA will be proclaimed into force on January 1, 2�01 7. AdditionallY, the amendments to 0. Reg. 389110 (General) made under the ECPA were filed with the Registrar of Regulations on June 24, 2016, with an effective date of January 1, 2017, ... /cont'd 162 N The government works with the OEB to protect conSurn ers, The SEB W11 update Is codes of co,nduct and other regulatory documents to align wi lh the amendments to the ECPA and 0. Reg. 389/10, I Toview the, amendments to 0. Reg. 389/10, as "filed with the Registrar of t ulations, please visit www,,onitario,,c,,-ill/regulationl,/rl6241, These measures were enacted to, suppartand protect Ontario's ratepayers, in light of an evolving energy sector. The barining of door-to-door energy' contracts, together with limiting high-pressure sales tainti ,cs, wall help ensure that Oectricity consumers are better protected, Strengthening Quisumer protection in the energy sector is part of the government's plan to build OntarjO Lip, and we are committed to improving policies and priocesses that impact the everyday lives of Ontaria ns. I AIM that this information is helpfuL Please. accept my best wishes, Sincerely, Glenn Thibeault Minister 163 Vivion's'lown Mayor P(o Pilgrin', Chief Adininistralive Officer September 12, 2016 The, Honourable Steven Del Duca Minister of Transportation 77 Wellesley Street West FergUSWI Block, 3rd Floor Toronto, ON M7A 1Z8 rrilrflster jo Q( 1171 �onfia gx;a, 1111=mml lllmmonlllll� Tel: 613-338-2811 ot To"ll Fi:a",`.77331Z, 14 Extension 277 Pax: 613-338-3291 smail; doput.yele r kl,r�nhas t ingshiglilands.ca Please be advised that the COUnCil of the Muniicipality of IHastings Highlands passed the f0l]oWjrjg motion at the Regular Meeting of Council on Septernber 7, 2016 regarding„ Resolution #466�-2016 ............................................................................................................................................... . ...................................... Motion Details . . ...... . ... ...... oveo y ��ran . . ..... . . . ...... . .......................... -by, Cour ic di bin on CARRIED _ ........ . . . ......................................... THAT Council receives this report "Bill 171, Highway Traffic Arnendirrient Act"' provided by the ClerkManager of Corporate Services, and, - THAT the Un hl of Fla tin Highlands supports the Township of Carlow/mayo in their recloesl of support for 1311l 171 Arnendirnent, anid� WHEREAS the Cound] of Hastings Highlands recognizes the importance of service vehicles as Waste Collection and Snowplows to be acknowledged the same as OPP, EMS and Fire vehits when in operatiDn for the health and, safety of the operators, of these vehicles in reducing injury or harm and; 164 THEREFORE BE IT RESOLVED that the Municipality of Hastings Highlands supports the amendments to Bill 171 extending the restrictions on approaching stopped emergency vehicles or tow trucks to approaching a stopped road service vehicle, this including vehicles for an entity such as a municipality in the course of collecting garbage, or rnaterW for disposal or recycling frorn the side of a highway and road service vehicle s for the purpose of plowing, salting or de-icing a highway or to apply chernicals, or abrasives to a highway, for s,now or ice control a,nd" rURTHERMORE THAT a, copy of this, resolution be forwarded to the Township of Cadmv/Mayo, the Hon. Del Duca, Minister of Transportation, Prernier of Ontario, and all Ontario MunicipaRies. Thank yot,j for receivinour corres,po tide n ce, and considering the request. Slincerely, Suzanne Huschilt, Acting Deputy Clerk cc The Townchip of GaOawtMayo c, u'm, yqg m The Prem[er of Ontabo p cc: AH Ontarb VAH be sent in a separate em.111 165 W qpl�� VILI AGE de / of CASSELMAN CP ) Box 710, 751 rue St -Jean, St C,ass,elman ON KOA 1 MO TEL : (6,13) 764- 1 g1 FAX (613) 764-5709 The Honourable Kathleen Wynne Premier of Ontario Legislative Buildlng, Queen's Park Toronto ON M7A 1A1 Dear Premier Wynne, ..... . . . . . . . . . COUNI"Y OF EL,GJN ADMINISTRATIVE SERVICES In April 0116, 1 wrote to you and to all your Ministers concerning a proposal to increase, the revenues of ali municipalities, and the Province, with a modified annual repayment limit calculation. Resolutions in favour ofthis proposal were passed by nurnerous cajunties, and mu n lclpal Mes in the Province. Further, several municipailitles have contacted rine to find out if our provincial government leadem were seriously considering these resolutions, To, this day, I have yet to receive any response from you on the subject. To increase municipal revenues, you must change the annual repayment limit (ARL) calculation to enable prosperity and Job creation iIn maany municipalities eacruss the Province. fru respect to our municipality, water and sewer infrastructure debts are repaid through user Fees. 'It is the same princIpIle as for someone buying an apartment building and Usling the rent to pay the mortgage, For example: the Vitlage of Casseliman has $7,500,000 in debt: for a population oif 3,600 residents, Six million dollar s of these dlebts are for water and sewer, whIch are repaid through userFees. Therefore, our read municipai debt represents, only 5.1ro/0 through our revenues from taxes, and only 2, t% from the total revenuies collected. For the Village of Cassetman, if the utilities debt is removed frorn the annual repay rnent limit (ARL), the, fbrmuh woulld increase Its, limit lby 1.5%, 'I his means that we would be potentially able to access close to, 17 million dollairs of financing at 3% interest For 20 'years compared to G million dollar s using the present ARL. ror instance, this could give us the opportunity to expand our lagoon for another 1,500, connections ($3.5 million doil;ars) and allow ws to create 350 Jobs and collect over $2,8 million doll[ors in corm-nercial development arid residential feeE and future, taxes. —2/ 166 Several 171LInicipahties believe 'we would all gain if we work together towards a madffled ARL furrnula. The Province could curLainly use an Increase of revenues in, the mdNons of d0flars, each year, Premier Wynne, I am asldng on belialf of other counties and municipaliMes in the Province, that the proposed annual repayment linnit calculation be rnodified by your government in the, near future as many Municipalities are 011 lJold, waiting, for your response and achon. YOUI-5 bIlly, I Conrad Larnadeleine Mayor C Ly cc, if Knisters, AMO, Warden Caucuses, Counties 167 Ministry ofinfrostruCtUIV W11 Floor, Hearst Mock. 900 Bay Slieet Toronto, Ontario PRA 2E 'roii-eoa-208-,?o95 Septernber 14, 2016 County of El& 450 Sunset Drive St. Thomas, ON NbR 5V1 MinistOre de Vinffastructure 8o tuage, rt fico Hraw 900 rue Bay Toronto (Onlado) WA 2E 1 T61 �� 1-800-268-7095 Dear Chief Administrative Officer: 0 ,r lid Ontario (301UNTY OF ELGIN ADMINISTRAVE SERVICES The 2,1016 Federal Budget announced the establishment of a Clean Water and Wastewater Fund (CWWF) that, propose -s to invest up to $569,6 milHon, in the province of Ontario for immediate improvements to water distribution and treatment infrastructure, starting in 2016-17. CWWF will provide municipalities with vital infrastructure funding to help accelerate short term investments to support the rehabilitation and modernization of drinking water, wastewater and stormwater infrastructure., and the planning and design of future fac1ities and upgrades to existing systems. The provision of CWWF funding is governed by a bilateral agreement between Canada and Ontario, with the Ontario Ministry of Infrastructure being responsible for the, administration of CWWF., The federal government will contribute 50% of the eligible project costs, up tothe maximum federal aliocation noted below, In addition, the, Province will contribute 25% of eligible project costs, up tea the maximum provincial al1ocaflon noted below,. Municipality allocations under the CWWF are based on the arnount of water', wastewater and! storm,water assets, owned by municipalities and their economic conditions. Grants, for First Nations are based on each community *s population on r,eserve, All recipients rec6ve a minimurn of $75,000. P roj e cts must b a ca m pt ete with a I I darts incurred p rio r to V a rc h 31, 201 . Where need is demonstrated, up to 25% of costs can extend beyond March 31, 2018. Extensions Y eyond March 1, 2018 require pre-apprcval by the Province and the Federal Government. I am pleased to note that, County ofElgin will be eligible t,o rec6 , ve a maximum federal alfocatilion of $60,000 and a maximum, provincial allocation of $25,000. 1W in order to submit an applicabon to, receive CWWF funding and access the C,VVWF Program Guide, please vlsT !I I P'l,ease note that eligible recipients must complete, in full and sulonift, electronically a CW F' Project List Template to the rnail identified on the Grants Ontario web portal by October 31, 201E For more information on hoto, complete each component, in addifion to information regarding general program, requirements and efigiNlity criteria please refrer to the CWWF'Program Guide. If''you have any questions regarding the Clean Water and Wastewater Fund (CVVWF), please contact InfrastruCtUre Ontario,, at 1-8144-8M-8856, Sincerely, Elizabeth Doheily Director, Intergovernmentai Policy Br,anch lnf ra,structure Policy, Divis[oin Oisponible on, frangafs 169 Ontario is rriWng its largest ever investrinent in public infrastructure. Over the next twelve years, the Government of Ontario wifl invest about $160 bilhon in PrOjeCIS SUCh as roa d s, brld g es a n d Ir n s 1t s,y s te mT h, e Dion, Steven Dei DU GB is 'th e leader respan sUe for enSUring that people and goods continue to move, cwnl communities and enrich Ont,arians. OGRA is pleased to announce that Ontario's Unister of Transportation, Steven Dell Duca wiH be gNing a keynote address t the 2017' conference, Keep up to date on the latest info about, the conference at The OGRA Cori fere rice web5ite, Join the conversation at th-9 O'GRI,A-Ili,tterr,"I.�"atlg,g ,,3PFCIN..L INVITATION TO OGRA CONFERENCE ATTENDEES If you find yourscff in Toronto on TIrIOZIsday, September 27, check Out BOLD REALITiES, a new panel acres that is reirniagining the relationship Ibetween .n6genous comrrunitje5 and the rest of Canadian sonl�ety. Organized by two-tirne UGRA Conference speaker Karen fstoule, this kick-off event features Max FineDay (Canadian Roots Exchange), Annette Versolhuren (NRStor), Pat Chilton (rive Nations Energy), and Richard, King Osler Hoskin & H2rcourt LLIP), Deta4s can be found FIERE., Spots are hrniteW Pie map0ate of the Ontarfo Gored Rods Assuchra toor, 0 to repvjnn� it?(,, adid rjubkj wwks �mere,qss oenmn�cipafftios lhrnjrlq� 4jV00&(,Y' traininq and �h,c ripfivery of Wordified services 171 The Corporation of the Municipality of XD Centra ElgiTi 450Sunset Drlve lstRoor,StThomas, Ontario NSRSVI R 519b31.4860 F.519.631.4036 ._..._...... ......... .._.� ��.__--—...._.__-- _. September 20u', 2015 Mark McDonald Chief Administrative Officer County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Mr. McDonald: Re: Dexter Line (County Road 24) - Transfer Please be advised that Central Elgin Council discussed the above noted matter at their Planning Meeting dated Monday, September 19th, 2015 and the following resolution was passed: WHEREAS Elgin County Council is considering transferring, to the Municipality of Central Elgin, the ownership of the remnant part of County Road 24 (Dexter Line) that will be created when the said County Road is realigned away from the Lake Erie shore; AND WHEREAS the Municipality of Central Elgin will incur future costs to close or construct a new road to serve properties on the north side of the said remnant road should the ownership be transferred from the County of Elgin; AND WHEREAS the Municipality of Central Elgin is currently incurring over $400,000 in net costs to acquire property to enable the closing of Harding Smith Line, a road that was transferred in similar circumstances, from the County to the former Township of Yarmouth; AND WHEREAS since 2010 both the Municipality of Central Elgin and the Township of Malahide have opposed the transfer of any part of the remnant part of County Road 24 to a lower -tier municipality; NOW THEREFORE the Council of the Corporation of the Municipality of Central Elgin express its opposition to any downloading of responsibility and costs from the County of Elgin to the Municipality of Central Elgin, or any other lower -tier municipality, through the transfer of the ownership of the remnant part of County Road 24 (Dexter Line). Please feel free to contact me at the municipal office should you have any questions regarding this information. Yours truly, Dianne Wilson Deputy Clerk C.C. M. Casavecchia-Somers, CAO/Clerk, Township of Malahide The Corporation of the Municipality of C-tral -EI gl* Y'l 450 Sunset Drive, I st Floor, St. Thomas, Ontario N511 5VI P: 519.631.4,860 F: 519,631 4036 en September 2011 2016 Mark McDonald *1"k-er County of Elgin 450 Sunset Drive St, Thiolmas, ON N5R 5VI Mease be advised that Central Elgin Council discussed a report on the above noted matter at their Planning Meetinig dated Monday, September 19th, 2016 and the foflowing resolution was passed: THAT: The Council of the Corporation of the Municipality of Central Elgin propose to name Road A (Figure 1 , January 19, 2016, Spriet Associates) Dexter Line and to name Road B (Figure 1, January 19, 2�01 6, Spriet Associates) Old Dexter Line, as per Report CAO 53-16. Please feel free to contact me at the municipal office should you have any questions regarding this information. Yours truly, Ea -ffiffi- 1 0 NIM The Corporation of the Municipality of Centrarl 450 Sunset Drive, I st Floor, StJhomas.Ontarlo N5R 5VI M19.631,48 o R 519,631A036 1 32 Report DATE: September 15,2016 RE�PORT: CAO.53.16i RECOMMENDATION: THAT Council pass: 0 a resolution proposing to name Road A (Figure 1, Januairy 19, 2016, Spriet Associates) Dexter Line and to name Road B (Figure 1, January 19i, 2016, Spriet Associates) Old Dexter Line, a a resolution to express Central Council's opposition to of Road B to the Municipality Citing the significant costs that would also be transferred to Central Elgin when Road B must be closed due to lakeshore eros:ioni; and 8 Biy-law 2063 to transfer the ownership of part of the Yarmouth-Malahide Tr road allowance to the County of Elgin. REPORT: Counity Road 24 Naming The County of Elgin is cuirrently constructing, County Road 24 to the north of the existing road alignment due to the threat of Lake Erie erosion on the existing road, (map attached) The relocation has, resulted in the need for namiinig the roads affected by the relocation, Staff is recommending that the new portion of County Road 24 (Road A on the map) be named Dexter Line as the new road will be a continuation of Dexter Line and County Road 24 to the west and' east. As a result, the existing Dexter Line (Road B on, the map) wifl require a new name. Staff is recommending "Old Dexter Line" as the name for this section of road. Ownership of "Old Oeater Line" It has been the past practise of the County of Elgin that when it has, relocated a County road! away from the Lake Erie shore because of erosion, the ownership of the old County road is transferred to the tower -tier municipality. For example, Central Elgin's Harding Smith Line was originaUy a County road but the ownership of Harding Smith Line was transferred to the then Township of Yarmouth when a new County Road 24 was constructed to the inorth. With the transfer of ownership comes maintenance and capital costs for the lower -tier municipality, but perhaps more significantly, the environmental assessment cost of closing the transferred road and constructing a new road to provide access to affectedproperties, if necessary, For example, the Municipality has incurred over $400,000 in net costs to acquire properties to enable the Municipality to close Harding Smith Line when it is no MMOND W -Z, K W.M. moil 161,01".J11 In All R1141,111 -y $1411 a 1%,641 Staff would suggest, in addition to passing a resolution to recommend names for County Road 24 (Road A and Road' B), Council also pass, a resolution stating that it is opposed to the transfer MMM B from the County to the Municipality. Part o�t Yarmouth-Molohide Townline Road Allowance The relocated portion of County Road 24 (Road A) crosses the unopened Yarmouth-Malahicle Townline road allowance, The western half of the unopeined road allowance is owned by the Municipality of Central Elgin. As a housekeeping matter, the County is requesting that Central EIgin transfer its portion M f the Townline road allowance to the County so that the entire County Road 24 road allowance is: in the County's ownership, It will be necessary for Council to pass a by-laiw to authorize the execution of the tranisfer documents, I 175 FIGURE I PROPOSED ROADSW AND 'B' TO BE NAMED - DEXTER LINE ROAD RELOCATIOU-P?-ojF--(.'lT `rV Emm=- ITIM. 11INTIMINPI = A—Nk ce-nitral Elgill Resolution, IOJII March 3", 2011 40 - 0=0 I 1 0 , I 1 11 " 111 1 ; soM -I 1 '11 1 11 04 N 14 G, OR AWSIX L-71.1!L;JMj II&S m I I RI 14� I ISIMMI I I VA UorgLA �Wlz 177 V JHECW' OF THE MUMNAM Of CP CIR ARM f the Municipality of The Corporation o eNk uentral Elgin LLI., VIVAJ F -RS Resolution December'hor 2010. Moved Seconded THAT: The Council of the Corporation of the Municipality of Central Elgin receive Reports CA 0.56. 10 and CEP -66. 10 as i nformationi; AND THAT staff is authorized to advise the County of Elgin and its consultants that Council is �Iiris(Olctiojt for the existing County Road 24 (Dexteir Line) i Its] OW W40"'I III maintaining and closing this roaci ana Inat Ine Zu - fu�ture rural-residenit�ial use, subject to further a,pprovails in specific cases and that the Municipality will be seekinig zoning changes for parcels, 313 and 5B to remove current site- specific zones, as per Report CAO.56. 10, prepared by Donald N. Leitch, Chief Administrative Officer & Clerk. 178 r- 178 - ZZMMZMHN 450 Sunset Drive, 11 st Floor, St, Thomas, Ontario N5R 5VI P, 519,631.4860 F! 519.631,4036 RECOMMENDATION: ft is recommended that Council pass the following resolution: THAT Reports CA1lR.56, 10 and CEP,66. 10 be received as information AND THAT staff is, authorized to advise the County of Ugin and' its consultants that Council is opposed to the proposed transfer of jurisdiction for the existing County Road 24 (Dexter Line) from the County of Elgin to the Municipality of Central Elgin because of the future cost of maintaining and cI osing this road and that the current zoning of the resulting lots Wilil Support future rural -residential use, subject to further approvals In specific cases and that the Municipality will be seeking zoning changes for parcels 3B and 513 to remove current s�ite-specific zones. REPORT: Background The County of Elgin is undertaking a Schedule C Class Environmental Assessment (EA) for the proposed County Road 24 (Dexter Line) relocation, The relocation affects that portion of County Road 24 located within Lots 23, through 28i, Concession 1, Geographic Township of Yarmouth as well a:s lands to the east in the Township of Malahide. This section of roadway is in proximity to the eroding Lake Erie shoreline. This erosion reached the point where the County commenced the; EA county road northwards. Spr,iet Associates wa,s retained by the County of Elgin to carry Out the environmental assessment. Spriet Associates has submitted the attached correspondence to Central Elgin and Malahide requesting: the two municipalities to provide cornments an a proposal to reconstruct County Road 24 (Dexter Line) northerly. Comments are specifically being requested on the proposed road and the creation of new lots that can be developed, 19 Road Relocation Staff do niot have any techi,nical comments respecting the location of the new road allowance, However, staff have a concern if the County of Elgin Intends to transfer jurisidiction for the curreni County Road: 24 (Dexter Line) to the lower -tier municipalities, Central Elgin and Mal'ahide. The County is proposing: to construct a new County road to the north of the existing roadway, beyond the 100 -year erosion setback limit. It is proposed that the existing Dexter Line will remain open to provide access to existing residences until such time that continued laikeshore erosion at that time may have to carry out another environmental assessment and address access to existing residences, If both the new County road and the old County road remain under the jurisdiction of the County, the County must address Issues related to the ultimate closure of the southerly existing road. However, if jurisdiction for the existing County Road 24 (Dexter Line) is transferred to the re, Koln" [$1 &17*71411 Broly-011111MOME Lei MEri KRIM maw, [Alls IV 1114KIIIII MIA at 11101111 1111Y Land -Use Planning Issues The Central Elgin Planning Office has provided comments on land -use planning issues in a separate report, copy attached. Chief Administrative Officer, am From: David Mihlik [mail @arvadesign. ca) Sent: Thursday, November 25, 20 10 3,:25 PM To: mcasavecchia@rnalahide.ca; Don Leitch Cc- 'Clayton Watters'; 'Peter Dutchak'; 'John Hogan'; mail@spnet.on.ca, Neil@spriet.on.ca; 'M�cCoomb, Jim' Subject: Request for Municipal Comments - Proposed Road Allowance - County Road 24 (Dexter Line) Relocation, Class EA I I Z 1 11101mm-ffli 0.1110ME-11011111-11, 1 1 To: Donald Leitch, Chief Administrative Officer and Clerk Municipality of Central Elgin To: Michelle Casavecchia, CAO/Clel Township of Malahide Copy- Jim! McCoomb, Senior Planner Central Elgin Planning Office As youi are aware, Elgin County is undertaking a Schedule C Class EA for the proposed County Road 24 (Der Line) relocation, with Spriet Associates as project consultants. UPT-5 rz, I M We have had inquiries from some of the property owners regarding potential residential development on the new lots, Based on! our initial review, it appears that the existing zoning could permit clevelopment of a residence on several new lots (within Central Elgin), subject to providing the required setbacks to the Catfish Creek valley si#e and Lake Erie shoreline. It is expected t�hat the creation of new residentiai lots will be a discussion topic at the next Public Meeting, which is being planned for January 2011. Before we proceed to the next Public Meeting, we would like to obtain municipal comments on t project, regarding: I II Im 1 2 1 MOMEE.= pl�giiiio qgg%��p�igg i . 6 0 12/17/2010 181 Please contact the undersigned if you require more project information, or have any questions. Thank you. David Mihlik P O'e t Plavver----ruvh�01��" Direct Phonle: 519-652-90:9# Spriet • 519-672-41011, Spriet Fax: 519-433-9351 12117/2010 182 . ..... . ...... TABLE 1 ROAD STUDY AREA AND POTENTIAL FUTURE LOTS (Preliminary) Elgin County Road 24 (Dexter Line) Relocation Project - Class EA November 2010 PROP. SUBJECT PROPERTY EXISTING LOT ROAD POTENTIAL REF. (Existing land use) AREA (ha) STUDY AREA SEVERED No. (ha) LOT AREA I (FRONTAGE) 1 003.00400 %'46699 Dexter Line 373 he 0.1 he 3720 ha (N/A) 2 1 003-009102 / 46737 Dexter Line 15Z1 1,04 Jill= 2A agricultural land 9.26 he woodlot (235.2m) 2B agricultural land 511 ha Catfish Creek valley lands (301.2m) 3 003-007001472.78 Dexter Line 14.57 0.38 3A . residence, farm buildings 8.71 . agricultural land, woodlot (123.4m) 313 . agricultural land 5A8 . Catfish Creek valley lands (1 24.5m) 4 . . .... . ...... 003-00'800147328 Dexter Line 13.1 037 4A w residence, farm buildings 8,03 agricultural land, woodlot (122.6m) 4B agricultural land 4,70 Catfish Greek valley ]lands (122.6m) 5 003-01000 / 47476 Dexter Line 61,86 1.57 5A . farm buildings 38,22 . agricultural land, woodlot (516.6m) 5'B agricultural land 22.07 Catfish Creek valley lands (516.7m) 6 003-01'0150 34.25 0,79 6A agricultural land, woodlot 20.24 (259.7m) 613 agricultural land 13.22 Catfish Creek valley lands (259i.2m) 7 003-01100 28,65 OM 7A agricultural land, woodlot 14.67 (291,0m) 713 agricultural land 1110 Catfish Creek valley lands (288.5m) 183 TABLE 1 ROAD STUDY AREA AND POTENTIAL FUTURE LOTS (Preliminary) Elgin County Road 24 (Dexter Line) Relocation Project.. Class EA November 2010, PROP. SUBJECTPROPERTY EXISTING LOT ROAD POTENTIAL REF. (Existing land use) AREA (ha) STUDY AREA SEVERED No, (ha) LOT AREA (FRONTAGE) 8 003-01200 66.62 3.28 MMM� 8A . agricultural land, woodlot 20.65 (621.8m) 8131 0 agricultural land 33.78 . Catfish Greek valley lands (875.9m) 882 . agdcultural land 9101 1 (231.6m) 9 003-01500 16.16 0.81 9A # agricultural land 5.35 (261.9m) 0E . agricultural land MOO Catfish Creek valley lands (261.4m) 10 001-00250 47,07 1.85 10A . farm buildings 171 . agricultural land, Catfish Creek valley, lands_ (532.5m) 10B . agricultural land 41.51 (788.1m) NOTES 1. Frontage measured along proposed new County Road (rnetres) Z All areas and, frontages measurements are approximate and subject to revision as more, detailed Information becomes available. am OD (Yi SMSTMZDCWES PRCPD= ELGW COUNTYR= :4 REL=TiON -CLASS F -A The Corpor4tion of the WunicipalityqfCentrafE�in TE : Decem r J REP01IT: CEP.66,14: CEPO FILE: His' mshi the Mayor and Comicil. APED BY! Jim McCoomb, Pleaner Centnal Elgin Planning Departnient SUBJECT: County Road #24 (Dexter Road) Relocation Plan —Planning Implications ATTACHMENT& ,TO COUNCILS; Decen') ber 20"', 20 10 APPROVED- Y N OTHER -- RESOLUTION NO.: RECOMMENDATION-, THAT Report CEP,66, 10 be received; AND THAT Council include in its cornmonts to the County (if Elginand its cQnsultantsregardingtho proposed relocation of County Road #24 (De-xler Line) that llie current zoning of the resulting lots will support future rural -residential use, subject jec( to Fmiliev approvals in specific cases and that the Municipality will be seeking zoning changes for parcels 36 and 5B to remove current site-specific zosies; 13ACKGEDUND; Elgin County is, undertaking a Scbedule C 1"AClass ,A for tyre proposed Comity Road 1124 (Dexter Une) tP relocation Nvithin the southeasterly corner of the Municipality, The relocation affects that portion of, Comity Road #24 located within Lots 2,3 through 28, Concession 1, geograp)k Township) ofYarrnouth (see attached F igure I by Spriet Associates darted 20 1 O 11.22), The relocation of County Road 024 has been deemed necessary by the County given the proximity oFthe road allowance wAhin the estimated 100 year erosion I imit of Lake Cele, A total of ten propeilies are affected by the relocation, of which nine are witWn the Municipality of Central Elgin and I properly is located in the Township of Malahide, Of the nine properties in Central Elgin, e1glit properties will be split by the proposed relocition, resulting in flie creation of eight new lots, The County's consultant, Spriet Associates, has received inquiries from affected landowners as to the potential far residential development on the new lots, RE,ORT: All of ffie lands, afrected by the relocation of County Road fi24 are, locmed within dicOpv) Space Zone I (OSI} of the Township of Yarmoutli Zoning By-law t998, The OS I zone is die predominant zone in the MHMUEMWMMww� am Report No,� CEP -66.10 rural area of Central Elgin and permits farm uses, rural -residential uses, institutional uses, horme occupations and accessory uses. Two properties have had site specific amendments approved in [Ile past including Properties 3 and 5 is shown or) Figure I. Prop ill 3 is zoned X351-70, and the special provisions permit a kennel as an additional permitted use. Property 5 is, zoned OS 1-107, and the special provisions control new buildings and structures, and additions to existin& to a nihihnum of 55 mares from time Front lot line. With respect to the inquiry being made by affected landowners as to the potential For residential development on the new lots, the following planning considerations apply: 1. If any of (lie lots in question already contain an existing dwefflng unit, the OS I zone would not permit a second dwelling unit, 2, For the lots that would be created that are vacant, the 0 zone does permit rural -residential use. However, Subsection 8,.2. LS or the By-law states that a lot having an area of 10 acres (4.05 hectares) 01, Morellitist have a minimum frontige of 700 Feet (213,36 metres) alonga public road to be used for rural -residential use, Two of the resulting lots (3B and 413) do not meet the minimum frontage criteria and are Urrently Vacant, and would therefore not be able to be used for rural -residential Use without seeking further planning approvals (Lo, minor variance) to address the deficient fronlage. 3. Most of the affe-eted properties are currently used for farm use purposes. By.1my 1998 defines farin use as requiring a minimuni of 25 acres (11),12 hectares). Five of the proposed new lots (213, 3B, 4B, 8132 and 913) will not, meet this mininium Si2C criteriol41 for farm use, Any existing uses may be considered legal non -conforming, but further planning approvals rinay be required for changes such as adding liveslock or constructing accessory farm buildings, For most of the affected lots, the northerly portions (noj•th of the relocated road) are largely within (Ile ravine system associated with a tributnry to Catfish Creek, The remnant tablelands are small and the resulting fragmentalion may make the parcels less efficient to farm, hence, the inquity frorn some of the owners as to their potential for residential devolopn'ient. The proposed road relocation will result in a scenario that the Agricultural Severance policies of die Of" icial Plan would not support, being fragmentation of currently small farm parcels into even smaller parcels and [lie creation of' large rural estate type lots, This is most'. Pointedly illustrated by the fragmentation of parcel 8, which is the largest parcel bist is proposed to be broken Lip into three smaller parcels through the mad relocation, Recommendatiom If it is council's, wishes fliat the proposed road relocation not result in the, creation of series, of rural estate type lots, one option would be to initiate an amendment to the by-law to restrict uses on the resulting parcels to existing uses only, with no new dwellitigs, permitted, However, that might seem onerous to apply to landowriers already impacted by the road relocation, It is therefore recornmended that the current OSI zoning be retained, save and except for parcels 313 and 513, For these two parcels it is recommended that the zoning be amcnded to remove the special provisions. Respectfully submitted, ccoomb Aa�nncr Central Elgin Planning Office Report No,: CEP -66-10 187 67 John Street South, Aylmer, 0 nt a rl o, NMI 2C3 Telephone: 519-773-5344 Fax: 519-773-5334 www.molahlde.co 1=1MIRWGUI 155 York Street London, ON N5H2C3 ii'll 1: 111� 11;11 1:l:J1j;1 iTMr'1TJJffJJ"� U.: i LMM914R-!= A proud traditiona brightfuture. Pap 10 1AIEN MALM`www Irz, Wo 't I I - 4 0 0 -0 0 1 0 1 # ky 6 00 ' rill, lijT'S I I — '01121191101MO If BOA , — 0 11 11 -1 : 11 1 1. 1 , a it 1 11 . . # w.w' - a RIUMMUTBIMM UTE1111ino I=Wi i # a, 1The Township has wwwbjection in principal to the proposed location o the new road. 2. The drawling indicates that the existing County road is to be maintain, local access road. I would refer you to our previous correspondence, dated May 20, 2010, wherein we stated that we are, not in favour of any transfer of any portion of the existing road to the Township and that the Elgin County Road 24 (Dexter Line) Relocatior Project should address all issues with respect to the closure of the existing road, I 1`r01 I - 1014JI111--ji) . . ...... . ... . ......... .. - . — - - ... . . . .... 1. The Township has no specific issues or concerns at this time related to potential residential lot develo-tment. MICHELLE M. CASAVECCHIA SUSAN E. WILSON Chief Administrative Officer/Clerk Director of Flnancz nncosavecchla@malahlde,ca swlIson@malah1de,co WIM W-nT;-qFMons or cuncerns regararnyarly MOTU, PMM ®!to contact ©e directly. 2= M. Casavecchia, DRA., C.M.O.,,, CMM III Chief Administrative Officer/Clerk Township of Malahide 0. Rob Johnson, Director of Physical Services Kyle Kruger, Admstrator$ Municipality of Wiz:;© Don Leitch, Administrator, M'unicipalfty of Central Elgin 6170jr-lummm 155 York Street London, ON N5H 2C3 0 1 A 11 # ; J , I^ . # rsr."Mrn. Based on the information in your email, we understand this new road alignmen) to be the preferred solution. We wish to reiterate the following comments that I were previously submitted in December, 2�010:: 1. The Township has no Objection in principal to the proposed location the new road. 1 2. The drawing indicates that the existing County road is to be maintain local access road. I would refer you to our previous correspondence, dated May 20, 2010 and December 15, 2010, wherein we stated that we are not in favour of any transfer of any portion of the existing road to the Township and that the Elgin Coun Road 24 (Dexter Line) Relocation Project should address all issues with respect to the closure of the existing road. I 1 The Township has no specific issues or Concerns at this firne related to potential residential lot devel�opment,. MICHELLE M. CASAVECCHIA SUSAN E. WILSON Chlef Admfnistrative Officer/Clerk Director of Flnonc4t Mc0sa1vecch1a@mo1ohJde.co sw11son@mc1ah1de.ca mom it you nave any questions or concerns regarling R7TTUt Yfi=o're, �F lease TOM free to contact me directly. Sincerely, w=11 c. Rob johnson, Director of Physicall Services Kyle Kruger, Administrator, Municipality of Bayharn Don Leitch, Administrator, Municipality of Central Elgin