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October 13, 2016 MUNICIPALITY OF WEST ELG IN AGENDA COUNCIL MEETING OCTOBER 13, 2016 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING ------------------------------------------------------------------------------------------------------------ DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al - A26) *September 22, 2016 Council *September 22, 2016 Public Meeting - Rezoning - 173 Main Street- West Lorne (Bhat.i Veterinary Professional Corporation) *September 22, 2016 Public Meeting - Rezoning - 13665 Henry Road (Hollanada Farms) *September 22, 2016 Public Meeting - Rezoning - 9037 Graham Road (Hollanada Farms) *September 22, 2016 Public Meeting - Rezoning - 22987 McDougall Line (Hollanada Farms) BUSINESS ARISING FROM MINUTES DELEGATIONS (B1) 10:00 a.m. Public Meeting - Rezoning - 22678 Johnston Line (Webber) 1:30 p.m. Seaside Developments - Presentation (131) (C9c) REPORTS (C1- C10) 1. ROADS a) *Monthly Report b) *Report - Munroe Street Request c) *Report - Gray Line 2. RECREATION/EMERGENCY MANAGEMENT a) `Monthly Report 3. WATER DISTRIBUTION SYSTEM a) `Operations Report 4. WASTEWATER a) *Rodney Wastewater Treatment Plant Operations Report - Third Quarter 2016 b) *West Lorne Wastewater Treatment Plant & Collection System Operations Report - Third Quarter 2016 5. BUILDING a) *Monthly Report for August, 2016 b) *Monthly Report 6. BY-LAW ENFORCEMENT a) *Monthly Report 7. DRAINS a) *Report - McDonald Drain - Branch 'A' Extension - Drainage Tender b) *Report -Axford Drain Extension - Drainage Tender 8. ADMINISTRATION a) *Report - H.R. Policy 4.2 - Hours of Work b) *Report - Monthly Fire Report c) *Report - Healthy Communities Partnership d) Livestock Kill - P. Wilson e) *Report - Funding Application Process Update f) *Report - Agreement for TekSavvy J. PLANNING a) *Report - Zoning By-law Amendment Application for Kevin and Rachel Webber b) *Report - Proposed Consent Application for Allan (Charles) Woolner c) Report - Seaside Storm Water & Wastewater Serving Municipal Class Environment Assessment Proposal 10. ACCOUNTS CORRESPONDENCE (D1 - D32) COUNCIL CONSIDERATION - ACTION RECOMMENDED: 1.* Letter to Council from the Port Glasgow Trailer Park Committee -August 12, 2016; 2.* Letter to Council - Canoeing the Thames River from K. Bell & C. Mansell - September 20, 2016; 3.* Letter to Council - Networking with Cyclists from C. Mansell - September 20, 2016; 4.* Letter to Council from the Optimist Club of West Lorne - Request for Road Closure for Santa Claus Parade; 5.* Municipal Delegation Opportunity for Rural Ontario Municipal Association Conference - Deadline to apply November 14, 2016; 6.* Request for Support - City of Belleville supporting MPP of Huron Bruce in eliminating barriers for Certified Crop Advisors to conduct Pest Assessments; 7.* Municipality of Dutton Dunwich - Notification of Municipal Support of Healthy Communities Partnership and Get Active Elgin initiative; 8.* Letter to the Municipality of West Elgin - Newly appointed Minister of Government and Consumer Services; 9.* County of Elgin letter to the Thames Valley District School Board regarding Elementary Pupil Accommodation Review (Proposed); 10.* West Elgin Community Policing Committee Election Results (September 2016 - June 2017 term); 11.* Ontario Good Roads Association - First Call for Nominations of the 2017 - 2018 Board of Directors; 12.* AMO Report to Member Municipalities - Highlights of the September 2016 Board Meeting; 13.* AMO - Request for Municipal Support - Closing the Municipal Fiscal Gap and Council attendance of What's Next Ontario briefing; 14.* 2016 Ontario West Municipal Conference - Friday December 2, 2016; 15.* Request for Support - Township of Brudenell, Lyndoch and Raglan - Ontario's Intensive Therapy Funding/Services for Children with Autism; 16.* Request for Support - Town of Aurora - Ontario Municipal Board (OMB) Reform Update; 17.* AMO - Arbitrated Settlement with the Ontario Provincial Police Association 18.* AMO - 2016 Ontario Municipal West Conference - Program Schedule; 19.* Four Counties Health Services Foundation - Thank you for Digital X-Ray Suite Campaign Pledge; 20.* Ministry of Natural Resources and Forestry - Introduction to Amend the Aggregate Resources Act; 21.* AMO - Ministry of the Attorney General - Construction Lien Act Review - Report Released; 22.* County of Elgin - Report - Changes to the Planning Act, R.S.O. 1990; 23.* Ministry of Tourism, Culture and Sport - Report - Ontario Support for the Framework for Recreation in Canada 2015; 24.* County of Elgin - Council Highlights - September 27, 2016; 25.* County of Elgin - Economic Development Newsletter- September 2016; 26.* County of Elgin - 2015 Annual Report for the year ended December 31, 2015. 27.* Lower Thames Valley Conservation Authority - $2,000.00 Donation to Water Festival and Pond Trail Development 28.* Lower Thames Valley Conservation Authority - Fall Hours at Longwoods and Ska-Nah-Doht Village. 29.* AMO - Releases Seniors Policy Paper— September 23, 2016 RECOMMENDED TO ACCEPT & FILE: 30. AMO • Watch File - September 22, 2016; • Watch File - September 29, 2016; • Watch File - October 6, 2016; 31. Canadian Union of Postal Workers - Another Opportunity to Have Your Say in Canada Post Review; 32. Thank you for 30th Anniversary Plaque - Terry and Sidonia Woolley BY-LAWS: By-law No. 2016-65 Rezoning - Webber - 22678 Johnston Line By-law No. 2016-66 Amend Human Resources Policy 4.2 - Hours of Work By-law No. 2016-67 Authorize Signing of Agreement - Ontario Community Infrastructure Fund By-law No. 2016-68 Authorize Signing of Agreement - TekSavvy MINUTES (E1-E3) *August 23, 2016 West Elgin Recreation Committee *September 13, 2016 West Elgin Arena Board *September 20, 2016 West Elgin Recreation Committee NOTICE OF MOTION OTHER BUSINESS (G1 - G2) 1. Council Announcements 2. Closed Session • Personal matters about an identifiable individual (M.A. s.239 (2)(b)). CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS: October 25, 2016 Tri-County Water Board October 27, 2016 Council November 10, 2016 Council Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. s MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS SEPTEMBER 22, 2016 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Joe Seman Jr.,Jonathan Wolf, Richard Leatham STAFF PRESENT Scott Gawley, C.A.O.-Clerk Spencer Pray, Deputy Clerk Magda Badura, Treasurer Heather James, Planner ALSO PRESENT CALL TO ORDER The Mayor called the meeting to order 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None declared. ADOPTION OF AGENDA RES. NO.1 Moved by Seman Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin approves the agenda for September 22, 2016 as printed and circulated; DISPOSITION: Carried APPROVAL OF MINUTES RES. NO.2 Moved by Bodnar Seconded by Leatham RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated; September 8, 2016 Council September 8, 2016 Court of Revision-Graham Street Drain Extension DISPOSITION: Carried BUSINESS ARISING FROM MINUTES MPower- Lure Brochure and Home for Christmas Event Discussion and direction Council decided to move forward supporting the Home for Christmas Event and the Lure Brochure for 2016. Council discussed re-evaluating the content on the 2016 West Elgin Lose your Blues Brochure otherwise known as the Lure Brochure and its funding in 2017. It oz a em S pt ber 22, 2016 .....Page 2 of 13 was noted that the Lure Brochure currently supports the Municipality of Dutton Dunwich businesses and events without financial assistance from the Municipality of Dutton Dunwich. RES, NO.3 Moved by Bodnar Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin will support the Lure Brochure and Home For Christmas Event in 2016 as per budget; AND FURTHERMORE that a letter be written to Dutton Dunwich about a potential collaboration or donation for the Lure Brochure. DISPOSITION: Carried DELEGATIONS(B1) RES. NOA Moved by Seman Seconded by Wolf RESOLVED that Council suspend and leave its Council Meeting and enter into a Public Meeting for a Zoning By-law Amendment for land located at Block B Lot 7, Registered Plan No. 75(Bhatia Veterinary Professional Corporation) DISPOSITION: Carried 10:00 a.m. Public Meeting-Zoning By-law Amendment-Block B Lot 7. Registered Plan No. 75 (Bhatia Veterinary Professional Corporation) Separate Minutes were created for this meeting. RES. NO.5 Moved by Seman Seconded by Leatham RESOLVED that Council suspend and leave its Council Meeting and enter into a Public Meeting for a Zoning By-law Amendment for land located at Lot 12, Concession 5 (Hollanada Farms Limited) DISPOSITION: Carried 10:15 a.m. Public_Meeting-Zoning By-law Amendment-Lot 12, Concession 5 (Hollanada Farms Limited) Separate Minutes were created for this meeting. RES. NO.6 Moved by Wolf Seconded by Seman RESOLVED that Council enter back into and continue its September 22, 2016 Council Meeting. DISPOSITION: Carried RES. NO.7 Moved by Wolf Seconded by Leatham RESOLVED that Council suspend and leave its Council Meeting and enter into a Public Meeting for a,Zoning By-law Amendment for land located at Part of Lot 18, Concession 13 (Hollanada Farms Limited). DISPOSITION: Carried 10:30 a.m. Public Meeting -Zoning By-law Amendment-Part of Lot 18 Concession 13 (Hollanada Farms1imited) Separate Minutes were created for this meeting. September 22, 2016 .....Page 3 of 13 RES. NO.8 Moved.by Bodnar Seconded by Leatham RESOLVED that Council enter back into and continue its September 22, 2016 Council Meeting. DISPOSITION: Carried RES. NO.9 Moved by Seman Seconded by Leatham RESOLVED that Council suspend and leave its Council Meeting and enter into a Public Meeting for a Zoning By-law Amendment for lands located at North Part of Lots 10 and 11, Concession 6 Western Division (Hollanada Farms Limited). DISPOSITION: Carried 10:45 a.m. Public Meeting-Zoning By-law Amendment—North Part of Lots 10 and 11, Concession 6 Western Division (Hollanada Farms Limited_ Separate Minutes were created for this meeting. RES. NO.10 Moved by Leatham Seconded by Seman RESOLVED that Council enter back into and continue its September 22, 2016 Council Meeting. DISPOSITION: Carried 11:30 a.m. Healthy Communities Partnership-Get Active Strategic -- Presentation Also in attendance: Dan McNeil, Chair, Healthy Communities Partnership and Central Elgin Councillor Jessica Lang, Elgin St. Thomas Public Health Mayor Wiehle welcomed the delegation to the Council Meeting. Councillor McNeil introduced himself and Ms. Lang to Council and noted that there are visiting all Councils in the County of Elgin for support and endorsement for a County-wide strategy to make Elgin St. Thomas the active community in the Province of Ontario. Ms. Lang mentioned that the Healthy Communities partnership was given $20,000.00 from the Ontario Trillium Foundation to build the case for a Get Active Elgin Strategy. Their goal is to use a collective impact model to increase physical activity rates by addressing; 1. Rural access to recreation 2. Affordability 3. Transportation barriers 4. Accessibility to sport venues Ms. Lang also emphasized the need to collaborate for a collective impact. She continued in saying that the Healthy Communities Partnership is seeking Ontario Trillium Foundation funding ($500,000.00 over five years). In order to secure the collective impact funding, Ms. Lang addressed five conditions to be met. 1. Common agenda 2. Shared measurement 3. Mutually reinforcing activities September 22, 2016 .....Page 4 of 13 4. Continuous communication 5. Backbone support(provided by Erie St. Thomas Public Health) Councillor McNeil emphasized the need for Councils to send staff to their municipal consultation meeting so that they may build the case together. The Mayor thanked the Healthy Communities Partnership for their presentation. RES. NO.11 Moved by Seman Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin supports working together with Elgin St. Thomas Public Health,the City of St.Thomas and county wide municipalities to create a collective strategy for"Get Active Elgin", with the aim to secure Trillium funding. DISPOSITION: Carried REPORTS 1. ROADS 2. RECREATIONIEMERGENCY MANAGEMENT 3.WATER DISTRIBUTION SYSTEM 4.WASTEWATER 5. BUILDING 6. BY-LAW ENFORCEMENT 7. DRAMS a) Drainage Apportionment due to Severance Land Application -Lindenman Drain RES. NO.12 Moved by Bodnar Seconded bySeman RESOLVED that the Council of the Municipality of West Elgin approves the agreement share of drainage assessment on the Lindenman Drain as requested by H.Vergeer under Section 65 (2) of the Drainage Act: Lindenman Drain Original Assessment Con. 13 N PT Lot 18 74.29 AC Benefit: $0.00 Outlet: $792.50 Lindenman Drain New Assessment(s) 72.44 AC 1.85 AC Benefit: $0.00 Benefit: $0.00 Outlet: $673.30 Outlet: $119.20 DISPOSITION: Carried b) Drainage Apportionment due to Severance Land Application-Wismer Drain #2 and East Branch September 22, 2016 .....Page 5 of 13 RES. NO.13 Moved by Seman Seconded by Leatham RESOLVED that the Council f Municipality of o the Munic p y West Elgin approves the agreement share of drainage assessment on the Wismer Drain#2 and East Branch as requested by H.Vergeer under Section 65 (2) of the Drainage Act: Wismer Drain#2 and East Branch Original Assessment Con. 5 WD SE'/4 Lot 12 50 AC Open Portion Benefit: $35.00 East Branch Benefit: $30.00 Open Portion Outlet: $80.00 East Branch Outlet: $0.00 Wismer Drain#2 and East Branch New Assessment(s) 48.68 AC 1.32 AC Open Portion Benefit: $34.00 Open Portion Benefit: $1.00 East Branch Benefit: $28.00 East Branch Benefit: $2.00 Open Portion Outlet: $78.00 Open Portion Outlet: $2.00 East Branch Outlet: $0.00 East Branch Outlet: $0.00 DISPOSITION: Carried c) Drainage_Apportionment due to Severance Land Application-Somerville Drain RES. NO.14 Moved by Leatham Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin approves the agreement share of drainage assessment on the Somerville Drain as requested by H. Vergeer under Section 65 (2) of the Drainage Act: Somerville Drain Original Assessment Con. 6 WD N PT Lots 10& 11 139.44 AC Benefit: $750.00 Outlet: $160.00 Somerville Drain New Assessment(s) 137.75 AC 1.69 AC Benefit: $669.00 Benefit:$81.00 Outlet: $137.00 Outlet:$23.00 DISPOSITION: Carried 8.ADMINISTRATION a) Report-Changes in the Accounting Department RES. NO.15 Moved by Seman Seconded by Bodnar RESOLVED that the Report-Changes in the Accounting Department from the Treasurer dated September 22, 2016 be received. DISPOSITION: Carried b) Report-Phra_gmites September 22, 2016 .....Page 6 of 13 RES. NO.16 Moved by Bodnar Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin agrees to give Stan Caveney delegation status so that he may address Council regarding Phragmites. Mr. Caveney addressed Council questions regarding Phragmites, possible herbicides and discussed the current status of the committee and explained how they were looking to move forward. RES. NO.17 Moved by Bodnar Seconded by Leathern RESOLVED that the Report-Phragmites from the Deputy Clerk dated September 22, 2016 be received; AND THAT the Council of the Municipality of West Elgin join in a committee with Dutton Dunwich; AND FURTHERMORE that the Council of the Municipality of West Elgin appoint Councillor Joe Semen Jr. and a member of staff to the committee. DISPOSITION: Carried c) Poultry Kill-D.Aldred RES. NO.18 Moved by Semen Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin approves payment of the poultry claim of D.Aldred for 75 week-old chicks with a total value of$160.35. DISPOSITION: Carried 9. PLANNING a) Report-Zoning By-law Amend Application for Bhatia Veterinary_Professional Corporation RES. NO.19 Moved by Seman Seconded by Bodnar RESOLVED that the Report-Zoning By-law Amend Application for from the Planner dated September 22, 2016 be received; AND THAT the appropriate by-law be brought forth. DISPOSITION: Carried b) Report-Zoning By-law Amendment Application for Hollanada Farms Limited RES. NO.20 Moved by Semen Seconded by Leathern RESOLVED that the Report-Zoning By-law Amendment Application for Hollanada Farms Limited from the Planner dated September 22, 2016 be received; AND THAT the appropriate By-law be brought forth. DISPOSITION: Carried c) Report-Zoning By-law Amendment Application for Hollanada Farms Limited RES. NO.21 Moved by Bodnar Seconded by Semen RESOLVED that the Report-Zoning By-law Amendment September 22,2016 .....Page 7 of 13 II' RES. NO.22 Cont'd Application for Hollanada Farms Limited from the Planner dated September 22,2016 be received; AND THAT the appropriate By-law be brought forth. DISPOSITION: Carried d) Report-Zoning By-law Amendment Application for Hollanada Farms Limited RES. NO.23 Moved by Seman Seconded by Leatham RESOLVED that the Report-Zoning By-law Amendment Application for Hollanada Farms Limited from the Planner dated September 22,2016 be received; AND THAT the appropriate By-law be brought forth. DISPOSITION: Carried 10.ACCOUNTS RES. NO.24 Moved by Bodnar Seconded by Leatham RESOLVED that the Mayor and Treasurer are hereby authorized to sign Payment Voucher#9 amounting to$362,922.14 in settlement of General, Road,Water, and Arena Accounts (including cheques#22627-22723). DISPOSITION: Carried CORRESPONDENCE: 1. Ontario Good Roads Association-OGRA Conference- February 26- March 1, 2017. 2. Ontario Provincial Police-Municipal Policing Bureau -OPP Billing Notice Economic Development Newsletter-August 2016. 3. Ministry of Energy-The Honourable Glenn Thibeault-Update on the Amendments to the Energy Consumer Protection Act. 4. AMO-What's Next Ontario?-Webinars being hosted from September 26, to October 12, 2016, 5. Petition to Council to reduce traffic speed on Munroe in West Lorne. RES, NO.25 Moved by Bodnar Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin gives direction to the Public Works Superintendent to bring a report back to Council. DISPOSITION: Carried 6. Request for Support-Municipality of Dutton Dunwich -Compensation for hosting Wind Turbines; RES. NO.26 Moved by Leatham Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin supports the Municipality of Dutton Dunwich to call on Premier Wynne to address issues facing unwilling municipal hosts of Wind Turbines; September 22, 2016 .....Page 8 of 13 RES. NO.26 Cont'd AND THAT the Government of Ontario compensate for the effects of Wind Turbines on local residents and businesses of unwilling municipal wind turbine hosts. DISPOSITION: Carried 7. AMO- Intake of Phase 1 Clean Water and Wastewater Fund (CWWF). 8. Community Schools Alliance-Annual Report of the Chair. RES. NO.27 Moved by Seman Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin continues to support the Community Schools Alliance; AND THAT the Council of the Municipality of West Elgin pays the 2016-2017 membership. DISPOSITION: Carried 9. Lower Thames Valley Conservation Authority-A Living History:The Heritage Trees of Chatham-Kent. 10. Lower Thames Valley Conservation Foundation-Fail Memorial Forest Dedication Services to be Held in September. 11. LTVCA-Cultivating Clean Water-Ontario Farming Practices to keep municipal drinking water sources safe. 12. LTVCA-Tastes of Fall at Ska-Nah-Doht-Sunday October 2, 2016. 13. LTVCA- International Joint Commission launches Public Consultations on progress by the governments to restore and protect Great Lakes- Stakeholder consultations. 14. Elgin County-Council Highlights-September 13, 2016. 15. West Elgin Community Health Centre- Invitation to Fall Family Fun Night on Wednesday, October 26, 2016 from 5:00 p.m. -7:30 p.m. at the West Elgin Community Centre in Rodney. 16. AMO-Speech from the Throne Emphasizes Action on Electricity Costs- September 12,2016. 17. AMO-ENERGY NOW and into the FUTURE-Symposium for Municipal Leaders on November 3 and 4,2016. 18, Calvary United Church- Request to Waive Fees at the West Elgin Recreational Centre in Rodney on November 19,2016 from 1:00 p.m. - 5:00 p.m.for Quarter Auction. RES. NO.28 Moved by Bodnar Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin waive the rental fees for the Calvary United Church use of the West Elgin Recreation Centre in support of their Quarter Auction to raise funds for accessibility into the church for those who are unable to use the stairs on Saturday November 19,2016 from 1:00 p.m.to 5:00 P.M. DISPOSITION: Carried September 22, 2016 .....Page 9 of 13 19. AMO-Annual General Meeting/Conference-August 13- 16, 2017 in Ottawa (Registration October 3, 2016); The Deputy Clerk requested the names of members of Council that would be attending the 2017 AMO-Annual General Meeting/Conference. Councillor Leatham, Councillor Semen and Councillor Wolf informed the Deputy Clerk that they would be attending. 20. LTVCA-Outdoor Education Programs at Longwoods Road Conservation Area. RECOMMENDED TO ACCEPT&FILE: 21. AMO • Watch File-September 8, 2016; • Watch File-September 15, 2016; 22. Bill 171 -Highway Traffic Amendment Act(Waste Collection and Snow Plows)2016-Municipality of Hastings Highlands. RES. NO.29 Moved by Bodnar Seconded by Semen RESOLVED that the above correspondence items numbered 1, 2, 3,4, 7, 9-17, and 19-22 be received and filed. DISPOSITION: Carried BY-LAWS 1. By-Law No. 2016-60 Rezoning-Bhatia Veterinary Professional Corporation- 173 Main St.West Lorne RES. NO.30 Moved by Semen Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-law to amend the Municipality of West Elgin Zoning By-law No.2015- 36,to change the zoning of lands Block B Lot 7, Registered Plan No. 75 and know municipally as 173 Main Street to be rezoned from Village Core(C1)to Site Specific Village Core(C1-2)to permit an additional use on the property,that being an animal clinic, and that this shall be the first and second reading and provisionally adoption thereof. DISPOSITION: Carried RES. NO.31 Moved by Leatham Seconded by Bodnar RESOLVED that the Municipality of West Elgin amend By-law No. 2015-36 to change the zoning of lands Block B Lot 7, Registered Plan No. 75 and know municipally as 173 Main Street to be rezoned from Village Core(C1)to Site Specific Village Core(C1-2)to permit an additional use on the property, that being an animal clinic, and that this be read a third time and finally passed, signed,sealed, and numbered By-law Number 2016-60 Rezoning-Bhatia Veterinary Professional Corporation - 173 Main Street. DISPOSITION: Carried 2. BY-Law No.2016-61 Rezoning- Hollanada Farms- 13665 Henry Road RES. NO.32 Moved by Leatham A - 10 September 22, 2016 .....Page 10 of 13 RES. NO.32 Cont'd Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-law to amend the Municipality of West Elgin Zoning By-law No.201.5- 36, to change the zoning of lands Lot 12,Concession 5 and known municipally as 13665 Henry Road to be severed, a non-farm residential lot with a surplus farm dwelling will be rezoned from General Agricultural (Al)Zone to Restricted Agricultural(A3)Zone Lands to be retained, a farm parcel will be rezoned from General Agricultural (Al)Zone to Agricultural(A2)Zone,and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.33 Moved by Wolf Seconded by Bodnar RESOLVED that the Municipality of West Elgin Zoning By-law No. 2015-36,to change the zoning of lands, Lot 12, Concession 5 and known municipally as 13665 Henry Road to be severed,a non-farm residential lot with a surplus farm dwelling will be rezoned from General Agricultural(Al)Zone to Restricted Agricultural (A3)Zone Lands to be retained, a farm parcel will be rezoned from General Agricultural (Al)Zone to Agricultural (A2)Zone and that this be read a third time and finally passed, signed, sealed, and numbered By-law Number 2016-61 Hollanada Farms-13665 Henry Road DISPOSITION: Carried I 3. By-Law No. 2016-62 Rezoning-Hollanada Farms-9037 Graham Road RES. NO,34 Moved by Bodnar Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-law to amend the Municipality of West Elgin Zoning By-law No. 2015- 36,to change the zoning of lands Part of Lot 18, Concession 13 and known municipally as 9037 Graham Road to be severed a non- farm residential lot with a surplus farm dwelling will be rezoned from General Agricultural(Al)Zone to Restricted Agricultural(A3)Zone lands to be retained, a farm parcel will be rezoned from General Agricultural (Al)Zone to Agricultural (A2)Zone, and this shall be the first and second reading and provisionally adoption thereof. DISPOSITION: Carried RES. NO.35 Moved by Wolf Seconded by Leatham RESOLVED that the Municipality of West Elgin Zoning By-law No. 2015-36, to change the zoning of lands, Part of Lot 18, Concession 13 and known municipally as 9037 Graham Road to be severed a non-farm residential lot with a surplus farm dwelling will be rezoned from General Agricultural(Al)Zone to Restricted Agricultural(A3) Zone lands to be retained, a farm parcel will be rezoned from General Agricultural(Al)Zone to Agricultural (A2)Zone, and that this be read a third time and finally passed, signed, sealed, and numbered By-law Number 2016-62 Hollanada Farms-9037 Graham Road. DISPOSITION: Carried 4. By-Law No. 2016-63 Rezoning -Hollanada Farms-22987 McDougall Line RES. NO.36 Moved by Seman September 22, 2016 .....Page 11 of 13 RES. NO.36 Cont'd Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-law to amend the Municipality of West Elgin Zoning By-law No. 2015- 36, to change the zoning of lands North Part of Lots 10 and 11, Concession 6 Western Division and known municipally as 22987 McDougall Line to be severed a non-farm residential lot with a surplus farm dwelling will be rezoned from General Agricultural(Al) Zone to Restricted Agricultural (A3)Zone lands to be retained, a farm parcel will be rezoned from General Agricultural (Al)Zone to Agricultural (A2)Zone, and this shall be the first and second reading and provisionally adoption thereof. DISPOSITION: Carried RES. NO.37 Moved by Wolf Seconded by Leatham RESOLVED that the Municipality of West Elgin Zoning By-law No. 2015-36,to change the zoning of lands, North Part of Lots 10 and 11, Concession 6 Western Division and known municipally as 22987 McDougall Line to be severed a non farm residential lot with a surplus farm dwelling will be rezoned from General Agricultural (Al)Zone to Restricted Agricultural(A3)Zone lands to be retained, a farm parcel will be rezoned from General Agricultural (Al)Zone to Agricultural (A2)Zone and finally passed,signed, sealed, and numbered By-law Number 2016-63 Hollanada Farms-22987 McDougall Line. DISPOSITION: Carried MINUTES RES. NO.38 Moved by Bodnar Seconded by Seman RESOLVED that the minutes of the following committee meeting be received; June 30,2016 Cactus, Cattle and Cowboys DISPOSITION: Carried NOTICE OF MOTION Councillor Leatham inquired about cutting the grass from Highway 409 to West Lorne on the east side of the road. OTHER BUSINESS 1. Council Announcements Councillor Wolf -Lower Thames Valley Conservation Authority informed Council of his review of the Policy and Procedure manual. Councillor Wolf stated that it was his interpretation that the LTVCA would assess each item brought forth on a case by case basis. In addition to that, Councillor Wolf referred to page 52 of the Draft copy of the Policy and Procedure manual to Section 6.2.2.6.whereby applicants will need to have engineering studies done and peer reviewed at the expense of the applicant. t September 22, 2016 .....Page 12 of 13 Councillor Wolf -Councillor Wolf also commented that the last day to send comments to the LTVCA was the end of September. This was confirmed b the p Y Deputy Clerk. Mayor Wiehle -Mayor Wiehle discussed that there has been conversation surrounding at Western Elgin County Economic Development Block and that there is conversation about the Chamber of Commerce starting back up again. Mayor Wiehle said that the County of Elgin Economic Development and Elgin Business Resource Centre and Community Futures Development Corporation are willing to assist. CLOSED SESSION RES. NO.39 Moved by Bodnar Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: • A proposed or pending acquisition or disposal of land (M.A. s.239(2)(c)); • Labour relations or employee negotiations(M.A. s.239 (2)(d))• DISPOSITION: Carried RES. NO.40 Moved by Seman Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried RISE AND REPORT Direction was given to the C.A.O.-Clerk. CONFIRMING BY-LAW RES. NO.41 Moved by Leatham Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on September 22, 2016 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.42 Moved by Bodnar Seconded by Wolf RESOLVED that a By-law to confirm the proceedings of the meeting held on September 22, 2016 be now read a third time and finally passed, signed, sealed and numbered By-law 2016-60 September 8, 2016 Confirming By-law. DISPOSITION: Carried ADJOURNMENT RES. NO.43 Moved by Seman September 22, 2016 .....Page 13 of 13 RES. NO.43 Cont'd Seconded by Bodnar RESOLVED that this Regular Meeting of Council shall adjourn at 2:15 p.m.to meet again on October 13,2016. DISPOSITION: Carried These minutes were adopted on the '13th of October, 2016. Bernie Wiehle R. Scott Gawley Mayor C.A.O.-Clerk MINUTE=S OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS SEPTEMBER 22,2096 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Joe Seman Jr., Jonathan Wolf, Richard Leathern STAFF PRESENT: Scott Gawley C.A.O.-Clerk Spencer Pray Deputy Clerk Heather James Planner SUBJECT: REZONING -BLOCK B LOT 7, REGISTERED PLAN NUMBER 75 KNOWN MUNCIPALLY AS 173 MAIN STREET(BHATIA VETERINARY PROFESSIONAL CORPORATION). Also in attendance: Rajin Bhatia The Mayor called the meeting to order at 10:00 a.m. The Planner gave a summary of the proposed amendment as follows: The purpose of the Zoning By-law Amendment application is to rezone from Village Core (Cl) to Site-Specific Village Core (C1-2) to permit an additional use on the property, that being an animal clinic. The subject lands are situated on the north side of Main Street, within the geographic Village of West Lome. The lands are legally described as Black B Lot 7, Registered Plan No.75 and known municipally as 173 Main Street. The subject lands have an area of 809.37 ma(8,712.0 ft.Z), a depth of 40.69 m (133.5 ft.) and a frontage of 20.12 m (66.0 ft.)along Main Street. The parcel contains a one-storey commercial building formerly used as an insurance office with municipal water and municipal sewer services. The location of the subject lands are on the attached Key Map, PLANNING CONCLUSIONS: The application has been assessed for appropriateness with regard to existing policy and the impact of the proposal on the surrounding land uses. The application is consistent with the Provincial Policy Statement and conforms to the County of Elgin Official Plan and the Municipality of West Elgin Official Plan. AGENCY CIRCULATION: The application was circulated to the applicable public agencies for comment and to all neighbouring property owners within 120 metres of the properties; no concerns were raised. September 22116...Pg. 2 of 2 SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Leatham Seconded by Bodnar RESOLVED that the Public Meeting concerning a proposed Zoning By-law Amendment for land located at Block B Lot 7, Registered Plan No. 75 (Bhatia Veterinary Professional Corporation)be hereby adjourned. DISPOSITION: Carried These minutes were adopted on this 13th day of October,2016. Bernie Wiehle R. Scott Gawley Mayor C.A.O.-Clerk KEY MAP Block B Lot 7, Registered Plan No. 75 973 Main Street,West Lorne, ON NOL 2P0 wry_ ek' I�Il � I ResrarutE 7v�WoRr4(aN SA04) SCAZF t•.r5 133.5 r f PROP91Y b&Pfx) ` - 9e 6�'(�zoPrr;�y wGTk> 4 Ca la"9.5�PuJUVNf�hEP'D'�) � "r6TH) 6.Ip,S ARiYG NAB � Fs¢,$r�&STANCE PI'M" �PROM, DF'1Sd atttlPlYA &DLA'N4� G We WWI C P4,4xmi H, gJearrnxce qM ,' s[AE wAfk)w GO � v � yaifa ai7� � 4 3 � � I 7 � w 0 FRONT MAIN s3 (P080.RDA D) MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS SEPTEMBER 22,2016 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Joe Seman Jr., Jonathan Wolf, Richard Leatham STAFF PRESENT: Scott Gawley C.A.O.-Cleric Spencer Pray Deputy Clerk Heather James Planner SUBJECT: REZONING-LOT 12,CONCESSION 5 KNOWN MUNCIPALLY AS 13665 HENRY ROAD(HOLLANADA FARMS LIMITED). Also in attendance: Henry Vergeer The Mayor called the meeting to order at 10:15 a.m. i The Planner gave a summary of the proposed amendment as follows: The purpose of the Zoning By-law Amendment application is to amend the General Agricultural (Al) zone of the Municipality of West Elgin Comprehensive Zoning By-law 2015-36 to permit the severance of a surplus farm dwelling and to rezone the balance of the farm to prohibit the construction of any new residential buildings and/or structures. The subject lands are situated on the North West corner of Henry Road and McDougall Line, within the geographic Township of Aldborough, The lands are legally described as Lot 12, Concession 5 and known municipally as 13665 Henry Road. The lands to be severed, a non-farm residential lot with a surplus farm dwelling will be rezoned from General Agricultural (Al) Zone to Restricted Agricultural (A3) Zone. The lands to be severed will have an area of 0.538 hectare (1.33 acre), a depth of 54.86 metres (180.0 ft.) and a frontage of 98.75 metres (324.0 feet) on Henry Road. The parcel contains a single detached dwelling with private water service and private septic system. The lands to be retained, a farm parcel will be rezoned from General Agricultural (Al) Zone to Agricultural (A2) Zone. The lands to be retained will have an area of 19.69 hectare (48.66 acre), an irregular depth and a frontage of 595.2 metres (1,952.76 feet) on Henry Road. The parcel will contain a barn (non-livestock). The location of the subject lands are on the attached Key Map. County of Elgin Land Division Committee conditionally approved the associated severance application (File No. E40/16)on July 20, 2016; no appeals were received. PLANNING CONCLUSIONS: The application has been assessed for appropriateness with regard to existing policy and the impact of the proposal on the surrounding land uses.The application is September 22116...Pg. 2 of 2 consistent with the Provincial Policy Statement and conforms to the County of Elgin Official Plan and the Municipality of West Elgin Official Plan. AGENCY CIRCULATION: The application was circulated to the applicable public agencies for comment and to all neighbouring property owners within 120 metres of the properties; no concerns were raised. SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Bodnar Seconded by Leatham RESOLVED that the Public Meeting concerning a proposed Zoning By-law Amendment for land located at Lot 12, Concession 5 (Hollanada Farms Limited) be hereby adjourned. DISPOSITION: Carried These minutes were adopted on this 13th day of October, 2015. Bernie Wiehle R.Scott Gawley Mayor C.A.O.-Clerk KEY MAP Lot 12, Concession 5 13665 Henry Road, Rodney, ON NOL 2CO N J 4. c wg fk l m. 7 M xx 7'-a•-Y-�s. -ro Pl L A, ��C�-56-�i4xW3e .f � ETi a- 4sAea.a 40'1C{ap' � BUG � may[ •x �E-7E• 74 Sgtg X �R xxx 'CCS� L.INk ,-0 sr �& S 5u ctLeA 6 QLfc'(0.,NE� /.^�^'_SGOr � �q 7 rr7 �•• 13y'i' �s �� ITOw 6}�V1P3f 6Z.O?sC 4:t tia1 i o were 44 SS Irta.a r Si • xKKU.Y.FCk ?�' . x wck,�5ocxx L6-T'l % x JAr� r acs MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS SEPTEMBER 22,2016 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Joe Seman Jr., Jonathan Wolf, Richard Leatham STAFF PRESENT: Scott Gawley C.A.O.-Clerk Spencer Pray Deputy Clerk Heather James Planner SUBJECT: REZONING -PART OF LOT 18, CONCESSION 13 KNOWN MUNCIPALLY AS 9037 GRAHAM ROAD(HOLLANADA FARMS LIMITED). Also in attendance: Henry Vergeer The Mayor called the meeting to order at 10:30 a.m. The Planner gave a summary of the proposed amendment as follows: The purpose of the Zoning By-law Amendment application is to amend the General Agricultural (Al) zone of the Municipality of West Elgin Comprehensive Zoning By-law 2015-36 to permit the severance of a surplus farm dwelling and to rezone the balance of the farm to prohibit the construction of any new residential buildings and/or structures. The subject lands are situated on the south west corner of Graham Road and Talbot Line, within the geographic Township of Aldborough. The lands are legally described as Part of Lot 18, Concession 13 and known municipally as 9037 Graham Road. The lands to be severed, a non-farm residential lot with a surplus farm dwelling will be rezoned from General Agricultural (Al) Zone to Restricted Agricultural (A3) Zone. The lands to be severed will have an area of 0.75 hectare (1.85 acre), a depth of 109.73 metres (360.0 ft.) and a frontage of 68.58 metres (225.0 feet) on Graham Road. The parcel contains a single detached dwelling and shed with municipal water service and private septic system. The lands to be retained, a farm parcel will be rezoned from General Agricultural (Al) Zone to Agricultural (A2) Zone. The lands to be retained will have an area of 30.0 hectare (74.13 acre), an irregular depth and a frontage of 96.32 metres (316.0 feet) on Graham Road. The parcel will be vacant. The location of the subject lands are on the attached Key Map. County of Elgin Land Division Committee conditionally approved the associated severance application (File No. E41/16)on July 20, 2016; no appeals were received. PLANNING CONCLUSIONS; The application has been assessed for appropriateness with regard to existing policy and the impact of the proposal on the surrounding land uses.The application is A I September 22116...Pg. 2 of 2 consistent with the Provincial Policy Statement and conforms to the County of Elgin Official Plan and the Municipality of West Elgin Official Plan. AGENCY CIRCULATION: The application was circulated to the applicable public agencies for comment and to all neighbouring property owners within 120 metres of the properties; no concerns were raised. SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Wolf Seconded by Seman RESOLVED that the Public Meeting concerning a proposed Zoning By-law Amendment for land located at Part of Lot 18, Concession 13(Hollanada Farms Limited) be hereby adjourned. DISPOSITION: Carried These minutes were adopted on this 13th day of October, 2016. Bernie Wiehle R. Scott Gawley Mayor C.A.O.-Clerk KEY MAP Part of Lot 18, Concession 13 9037 Graham Road,West Lorne, NOL 2PO I pc 1 R 3 b N ow 1 3o Imo' n -! WSS WCYe PN6 �i-0 `� e0 C7—6Ce c.�1A o s4 y rb j[� { EM1IWp„CEr�Nf Pte`X96 3 4 ' n K►ary f A I MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST.ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS SEPTEMBER 22,2016 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Joe Seman Jr., Jonathan Wolf, Richard Leatham STAFF PRESENT: Scott Gawley C.A.O.-Clerk Spencer Pray Deputy Clerk Heather James Planner SUBJECT: REZONING-NORTH PART OF LOTS 10 AND 11,CONCESSION 6 WESTERN DIVISION KNOWN MUNCIPALLY AS 22987 MCDOUGALL LINE(HOLLANADA FARMS LIMITED). Also in attendance: Henry Vergeer The Mayor called the meeting to order at 10:45 a.m. The Planner gave a summary of the proposed amendment as follows: The purpose of the Zoning By-law Amendment application is to amend the General Agricultural (Al) zone of the Municipality of West Elgin Comprehensive Zoning By-law 2015-36 to permit the severance of a surplus farm dwelling and to rezone the balance of the farm to prohibit the construction of any new residential buildings and/or structures. The subject lands are situated on the south side of McDougall Line, within the geographic Township of Aldborough. The lands are legally described as North Part of Lots 10 and 11, Concession 6 Western Division and known municipally as 22987 McDougall Line. The lands to be severed, a non-farm residential lot with a surplus farm dwelling will be rezoned from General Agricultural (A1) Zone to Restricted Agricultural (A3) Zone. The lands to be severed will have an area of 0.685 hectare (1.69 acre), a depth of 102.11 metres (335.0 ft.) along the west lot line and a depth of 65.53 metres (215.0 feet) along the east lot line and a frontage of 80.77 metres (265.0 feet) on McDougall Line. The parcel contains a single detached dwelling, tobacco pack barn, shed and grain bin with private water service and private septic system. The lands to be retained, a farm parcel will be rezoned from General Agricultural (Al) Zone to Agricultural (A2) Zone. The lands to be retained will have an area of 56.42 hectare (139.42 acre), an irregular depth and a frontage of 725.1 metres (2,378.94 feet) on McDougall Line. The parcel will be vacant. The location of the subject lands are on the attached Key Map. County of Elgin Land Division Committee conditionally approved the associated severance application (File No. E42/16)on July 20, 2016; no appeals were received. September 22116...Pg.2 of 3 PLANNING CONCLUSIONS: The application has been assessed for appropriateness with regard to existing policy and the impact of the proposal on the surrounding land uses.The application is consistent with the Provincial Policy Statement and conforms to the County of Elgin Official Plan and the Municipality of West Elgin Official Plan. AGENCY CIRCULATION: The application was circulated to the applicable public agencies for comment and to all neighbouring property owners within 120 metres of the properties; no concerns were raised. DISCUSSION: Councillor Wolf asked why the accessory building had to be removed. Mr.Vergeer answered that it was a condition of the severance. Councillor Wolf noted to Council that the removal of accessory buildings weakens the tax base; and reduces the amount of assessment on the property. The Planner noted that the Land Division Committee has been moving towards cleaning up non-farm use buildings and structures on severed lots. Mr.Vergeer then told Council that the Elgin County Land Division Committee had stipulations in his severance that he was not expecting and that Council should be informed of potentially occurrences to West Elgin residents choosing to sever along County Roads. Mr.Vergeer told Council that as a condition of severance, he had to donate five metres of land along McDougall Line on lands severed and retained for a potential road. widening that may or may not ever happen. This equated to over an acre of land that he had to give the County of Elgin. Mr. Vergeer said that he was required to donate the land, survey the lands, and perform all of the legal work required at his own cost. The Planner informed Council that under the Severance legislation of the Planning Act, Upper and Lower tiers can make this request of those looking to sever. Discussion on severing amongst Council occurred. The Mayor requested that in the future that staff notify West Elgin's representative on County Council so that this, and items similar may be addressed and discussed at Elgin County Council Meetings. The Mayor and Council thanked Mr. Vergeer for bringing this topic to Council's attention. September 22116...Pg. 3 of 3 SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Wolf Seconded by Bodnar RESOLVED that the Public Meeting concerning a proposed Zoning By-law Amendment for land located at Part of Lot 18, Concession 13 (Hollanada Farms Limited)be hereby adjourned. DISPOSITION: Carried These minutes were adopted on this 13th day of October, 2016. Bernie Wiehle R. Scott Gawley Mayor C.A.O.-Clerk KEY MAP North Part of Lots 10 and 11, Concession 6,Western Division 22987 McDougall Line, Rodney, ON NOL 2C0 rte_. Lam•. � a���� '" E✓s 1.Afr.66 a'E,.rY l7 W6. d ' L4 �a �y,[rrn ley' w Q AS IV � --bra u-�S4 Nei x 89' 11 @p',Z a 42-'x 8�" X / Ip nn p+ �r P�Tt�INED / P_eONO ,�SMY G f.MCV 99 K, - 76 �, puc.�ibl.t� L1N..f� �tffi•�Iry n r OF F N R A tg9s `' The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: September S, 2016 SUBJECT: Roads Report RECOMMENDATION: Receive and File INTRODUCTION: Monthly report for September, 2016 DISCUSSION: 1. 'B' gravel was hauled from our municipal pit on Johnston Line and spread on Downie Line (Furnival Road to Blacks Road). This gravel is produced, loaded, hauled and graded by public works staff. The top coat of'A' gravel will be applied by Johnston Bros in early October and this will complete the 2016 capital construction on Downie Line. 2. A second round of grass mowing is taking place along municipal roads. 3. 2 areas of extensive edge line repair were completed along surface treated roads (McDougall Line & Marsh Line) within West Elgin. 4. After a dry summer, fall rains have started to produce potholes on the gravel roads so grading operations are being carried out as needed. 5. Public works staff handled traffic control for Rodney Fair parade. 6. Additional work carried out in September included sign installation/repair, excavation for water department and drain repair at PG. Trailer Park. 7. Note-- Public Works is currently preparing a report for council regarding our 2 municipal graders. This will include asset management information, cost/benefit analysis and recommendations on replacement timelines. Respectfully Submitted, Reviewed by: Lee Gosnell, CRS Cott Gawley, CPA, CGA Public Works Superintendent C.A.O.IClerk Attachments None y OF PUr •Y iE ti fi T ab.N N a m The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: October 13, 2016 SUBJECT: Munroe Street Request RECOMMENDATION: THAT Council approves the installation of'Children Ahead' signage on Munroe Street west of Wellington Street in West Lorne. INTRODUCTION: At the last meeting of council, a request was received regarding traffic on the dead end portion of Munroe Street in West Lorne. Residents in this area feel vehicles are not obeying the speed limit, which in turn causes a safety concern. DISCUSSION: The area of Munroe Street in question starts at Wellington Street and comes to a dead end approx. 200 meters to the west. This section has 17 homes, streetlights on the south side and currently has no sidewalk. Under the highway traffic act, the speed limit for streets in town is 50kmlhr unless otherwise posted. In some circumstances, school zones are reduced to 40kmlhr, but 50kmlhr is the norm in urban locations. Due to the fact Munroe is a dead end (rather than a thru street), traffic volumes are lower and the majority of users are either residents or visitors of someone living in the area. In past cases it has been found that motorists who do not obey the speed limit will not slow down when a reduction is put in place; therefore enforcement of the current speed limit is the preferred option. Residents can encourage one another to travel at, or below the posted speed and report repeat offenders to local police. By installing `children ahead' signage, this will alert motorists to the potential encounter and provide them with the information so they may adjust their speed accordingly. Respectfully Submitted, Reviewed by, L Lee Gosnell, CRS Cott Gawley, G A, CGA Public Works Superintendent C.A.O./Clerk 4 N 4 a The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: October 13, 2016 SUBJECT: Gray Line RECOMMENDATION: THAT Council approves a new speed limit of 50 km/hr for the entire length of Gray Line (Graham Road to a point approx. 670 meters west of Blacks Road)AND FURTHER, THAT Council consider closing a small portion of Gray Line to vehicular traffic from Kerr Road to a point located approx. 300 meters west of Kerr Road. INTRODUCTION: In an ongoing effort to increase traffic safety on municipal roadways, a review of Gray Line was completed by the Public Works Superintendent, with the help of Brian Anderson (traffic specialist) from Cowan Insurance. Gray Line's many steep hills, curves and narrow width can make it challenging to navigate, while at the same time, its location can be attracting to naturists, campers, tourists and even locals looking for a `Sunday Drive'. DISCUSSION: The current speed limit on Gray Line is 80 km/hr except for a section just east of Blacks Roads. This stretch was lowered to 50 km/hr a few years back based on recommendations made by the engineer after road construction was completed in the area. There are many large hills located along Gray Line which do not meet 80 km/hr design criteria and the cost of reconstructing these areas to meet this design would be far too costly to justify. Extensive excavation, as well as the removal of large quantities of vegetation and trees, would greatly reduce the appeal which draws many visitors/residents to Gray Line. If a road cannot be made so that it is safe to travel at its current speed, then a reduction in the posted speed needs to be considered. Due to the location of these hills and curves, which are scattered along the entire length of Gray Line, it is recommended that one speed limit be used rather than trying to reduce the speed in many individual areas. By lowering the speed, you are providing motorists with the information necessary to safely negotiate the hazards ahead. This also makes the area safer for pedestrians, wildlife and the many residents who live on Gray Line and have entrances which can be sometimes hard to see due to the road's design. Upon approval, Public Works staff will complete a road sign assessment (which is based largely around posted speed) and provide Council with a layout of the new signage to be authorized through by-law. Also during the review, it was noted that Gray Line, as it passes through the gully just west of the intersection with Kerr Road, is far from ideal. Drivers must negotiate a very steep grade with drop off on either side and eastbound motorists coming to the STOP sign have little to no view of approaching traffic on the curve where Gray Line turns to Kerr Road. During the summer months, traffic counts indicate approx. 35 to 40 vehicles per day use this stretch of road. During winter months this section is not maintained in accordance with the `No Winter Maintenance' by-law. There are very few options with this portion of Gray Line. Reducing speeds and making sure the necessary warning signs are posted will help, but sightlines and grade percentages cannot be improved without major road construction. Residents living on Gray Line east of Kerr Road would continue to have access through Kerr Road and Graham Road while residents living west of Kerr Road would use Mistele Road or Furnival Road. Respectfully Submitted, Reviewed by, Lee Gosnell, CRS Scott Gawley;SPA, CGA Public Works Superintendent C.A.O./Clerk Attachments - None C �) ,y OF y .0 PLryp �� 2 �'Issa'a The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, Recreation Superintendent DATE: October 13 2016 SUBJECT: Recreation Monthly report RECOMMENDATION: That Council receive and file. INTRODUCTION 1. All of the summer facilities have been winterized except for the splash pad which will be done by ABC Recreation. 2. Ice use at the arena continues to rise, and the arena continues to operate with few mechanical problems. The flat roof over the compressor room is in need of either replacement or extensive repairs. 3. We are trying to get ahead of the grass for the final cuts this fall, the frost of the past weekend will certainly Delp with this. 4. Spriet will be here October 21 to start the evaluation of the Grandstand in Rodney Park. 6. The construction of the planter boxes is under way for the town signs and they should be installed within a week. 6. The repairs at the Scout Hall doorway should also be completed with the week. Respectfully Submitted, Approved by, Jeff Slater Scott Gawley, Recreation Superintendent C.A.O. Jeff Slater a tai �>�'�. � • � • � ` 4 RA :a^ r ;3t s :E r fir` ¢zi t_ v 4 is�(yp�LE .............................. Ile i i"w s°e r A h 4� y? I s <r+t r rx fY x i q. All; 111 I� Facility Dame: West Elgin Distribution System ORG#: 1265. SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: There were no compliance or exceedance issues reported this quarter. SECOND QUARTER: There were no compliance or exceedance issues reported this quarter. THIRD-QUARTER: A coloured water event occurred at the Tri-County Drinking Water System from September 11- 14t", which resulted in coloured water entering the West Elgin Distribution System. The coloured water was a result of lake turnover which causes manganese in the raw water supply to become in the dissolved form. When in this form the manganese passes through the filter membranes at the treatment plant and when the water is disinfected using chlorine it becomes oxidized and produces the yellow colour in the water. Manganese in drinking water has no regulatory limit as it is considered an aesthetic issue. The distribution system was flushed once the event w v as over to remove the coloured water. An adverse water quality sample was received on September 21St at the Rodney Tower. The AWQI result was lcfu/100mL for total coliform. Resamples were taken upstream, at the Tower and downstream on September 21St and September 22"d. Both sets of results were good (0 TC and 0 EQ. Notifications were provided to the health unit and MOECC of the adverse and the resolution. SECTION 2: INSPECTIONS FIRST QUARTER: There were no MOIL or MOECC inspections for the first quarter. SECOND QUARTER: There were no MOL or MOECC inspections for the second quarter. THIRD QUARTER: There were no MOIL or MOECC inspections for the third quarter. SECTION 3 QEMS UPDATE FIRST QUARTER: JANUARY: There have been changes made to job titles which will require the Operational Plan to be updated. This will occur later in the year and identified through the Management Review, which is scheduled in July. FEBRUARY: The SOP for watermain repair was updated based on the new procedure the MOECC issued for watermain disinfection. The internal audit is scheduled for April 1St. MARCH: The Internal Audit is being conducted by Rick Turnbull (OCWA), the report has not yet been received. SECOND QUARTER: APRIL: OCWA has changed the QEMS Policy which is a requirement of Element 2 of the Drinking Water Quality Management Standard (DWQMS). The revised QEMS Policy will be implemented into the next revision of the Operational Plan. This revision will likely occur in July after the Management Review has been conducted in order to incorporate any further revisions identified through that process. MAY: The Essential/Emergency Supply and Service Contact List as required by Elements 13 and 18 of the DWQMS was updated. This list is required to be at least annually reviewed. JUNE: The external audit has been scheduled for August 15th. Preparation is underway for the audit. THIRD-QUARTER:_ JULY: The Operational Plan has been updated and requires re-endorsement. AUGUST: The Operational Plan was re-endorsed by Top Management of OCWA and the Owner. The external audit was conducted on August 151h by SAI Global,Sandra Tavares. The report has not yet been received. SEPTEMBER: The external audit report was received and contained no non-compliances and no opportunities for improvement. The infrastructure review is scheduled for October. SECTION 4: PERFORMANCE ASSESSMENT REPORT FIRST QUARTER: JANUARY: Chlorine residuals have been maintaining very well for the past month. All sampling and testing met regulatory requirements. Trihalomethanes (THMs) are up 7.7%comparing results of January 2015 to January 2016. THMs are monitored on a quarterly basis. FEBRUARY: All sampling and testing met regulatory requirements. Testing for Schedule 15.1, the lead sampling program was completed this month. MARCH: All sampling and testing met regulatory requirements with 0. Reg 170/03, see attached for all sampling and testing results. SECOND QUARTER: All sampling and testing met regulatory requirements with 0. Reg. 170/03, with the exception of September. The sample taken at the Rodney Tower on September&h contained total coliform of 1cfu/100mL which is adverse. Resamples were taken and notifications were provided (refer to Section 1). The table below shows the number of samples taken each month along with the range of results. The limit for Total Coliform and E. coli is zero, heterotrophic plate count(HPC) doesn't have a limit. This is an operational guide to initiate an action plan if results are continuously high in an area. Samples are taken at four different locations throughout the distribution system each week. Total #Samples Coliform E. colt Range #Samples HPC Range (cfu/1OOmL) (cfu/10OmL) (cfu/IOOmL) January 16 - 0-0 _0 8 <10—20 February 20 0 - 0 0- 0 10 <10—230 March 16 0-0 0-0 8 <10-<10 April 16 0 -0 0 -0 8 <10- 20 May 20 0-0 0-0. 10 <10 - 90 June 16 0-0 0-0 8 <10- >2000 July 16 . 0-0 0-0 8 <10- 100 August 20 0 -0 0 - 0 10 <10- >2000 September 21 0-1. 0-0 7,4 <10-<10 Trihalomethanes are sampled on a quarterly basis. The table below shows the running average along with the quarterly results so far. Limit THIVI Result - - ( / ) — ---(-µg/L) October 2015 81. January 2016 - 56 April 2016 48. July 2016 40 Running Average. 100 56.3 The Rodney Tower continuously monitors the free chlorine residual of the water. The results fluctuate based on fill cycles. The chart below shows the minimum, maximum and average daily free chlorine residuals.' During the winter months the results are usually very good, however, once there is warmer weather the chlorine residuals dissipate. In April, spring flushing of the distribution system began and improved the residuals in the Rodney Tower. It is required to maintain 0.2mg/L of free chlorine in the distribution system. Therefore, the residual leaving the tower must be above this 0.2mg/L. An adverse reportable event occurs when the chlorine residuals drops below 0.05mg/L. For May, the free chlorine residuals remained in compliance and have been maintaining very well. There was a spike in chlorine due to higher residuals leaving the Tri-Count WTP, chlorine dosing was lowered at the WTP. In June, overall the chlorine residuals are slightly lower which is expected during the summer months. There was an alarm for high chlorine (refer to Section 7);this required a calibration of the chlorine analyzer. There were no low chlorine issues for the month. In July,the minimum free chlorine residual at the tower dropped below 0.4ppm (alarm setpoint). The operators isolated the tower and initiated a drain of approximately 0.5m of water in the tower. Flushing was conducted as well to bring up the residual in the system. This event is typical during warm weather. In August,the minimum was maintained above 0.4ppm in the tower. Careful monitoring and ensuring turnover in the tower has helped maintain the residual. Chlorine residuals from the water treatment plant were increased to aid the distribution systems as well. In September,the minimum free chlorine residual was dropping. Therefore, the Rodney Tower was lowered and refilled to increase the chlorine residuals four times during the month. All residuals put to the distribution system met compliance. Y 3.00 2.50 2.00 1.50 —Max 1.00 min 0.50 —avg 0.00 ono oti o'�� oti° 0�6 oti oti° otio oti y`'o °y1 SECTION 5: OCCUPATIONAL HEALTH &SAFETY FIRST QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted in January. SECOND QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted in April. THIRD QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted in July. SECTION 6: GENERAL MAINTENANCE FIRST QUARTER: JANUARY: 04, 11, 18, 25: Collected weekly bacti samples in the West Elgin distribution system 18: collected THM sample 01, 04, 06, 08, 11, 13, 15, 18, 20, 22, 25, 27, 29: West Elgin facility checks and readings 01, 08, 15, 22, 29: Weekly auto flusher rounds in West Elgin 15: Watermain repair at the corner of Monroe &Wellington St. in West Lorne; replaced 35" section of 6" water main, 2x6" hymax couplers, 16" saddle, reconnect one customer line. 18: Replaced batteries and rewire the auto flusher timer opposite 21509 Hoskins Line 08: Monthly chamber meter readings 26, 27: West Elgin Distribution monthly sample point rounds 19, 29: Valve operations in the Village of Rodney FEBRUARY: 01,08,16,22,29: collected weekly bacti samples in the West Elgin distribution system 01: completed schedule 15.1 samples from distribution system 01,03,05,08,10,12,15,16,17,19,22,24,26,29: West Elgin facility checks and readings 01: monthly sample station checks and residuals 05,12,19,26: weekly auto flusher rounds in West Elgin 02,03,09,24:valve operations village of West Lorne and rural 16: 24988 Gray Line- replace valve and solenoid assembly on auto flusher, ran several times to ensure proper operation MARCH: 07,14,21,29: Collected weekly bacti samples in the West Elgin distribution system. 02,04,07,09,11,14,16,18,21,23,25,2,30: West Elgin facility checks and readings. 03,11,18,25: Weekly auto flusher rounds in West Elgin. 07: Monthly chamber meter readings. 09,10: West Elgin Distribution monthly sample point rounds. SECOND QUARTER: APRIL: 04,11,18,25: Collected weekly bacti samples in the West Elgin distribution system, 01,04,06,08,11,13,18,20,22,25,27,29:West Elgin facility checks and readings. 01,08,15,21,29: Weekly auto flusher rounds in West Elgin. 04: Monthly chamber meter readings. 08: Nevtro onsite to quote altitude valve at West Lorne Standpipe. 11: Quarterly samples collected. 14,27: West Elgin Distribution monthly sample point rounds. 18,19,20,21,25,26,27,28,29: Hydrant flushing. MAY: 02,09,16,24,30: Collected weekly bacti samples in the West Elgin distribution system. 02: Monthly chamber meter readings. 02,04,06,09,11,13,16,18,20,23,24,27,30: West Elgin facility checks and readings. 03-17: Main valve maintenance; locating,turning valves and painting caps for easier location in the future. 03,05: West Elgin Distribution monthly sample point rounds. 06,13,20,27: Weekly auto flusher rounds in West Elgin. 31: Monthly blow-offs and residuals recorded. JUNE: 01: Monthly chamber meter readings. 01,03,06,08,10,13,15,17,20,22,24,27,29: West Elgin facility checks and readings 03,10,17,24,30: Weekly auto flusher rounds in West Elgin. 06,13,20,27: Collected weekly bacti samples in the West Elgin distribution system. 06,07,08,09: Monthly blow-offs and residuals recorded. 08: Installed a hydrant at Wood St. and McGregor St. in West Lorne. Main isolated from 10:50- 13:30. Proper main break procedure and disinfection procedure followed. Returned back to normal operations at 14:00. 13,14: West Elgin Distribution monthly sample point rounds. 14: Started numbering hydrants. 27: Finished numbering hydrants. THIRD QUARTER: JULY. 01,04,06,08,11,13,15,20,22,25,27,29: Rodney tower rounds completed, 04,11,18,25: Collected weekly bacti samples and quarterly samples in the West Elgin distribution system. 07: Monthly chamber meter readings. 08,15,22,29: Weekly auto flusher rounds in West Elgin. 07,11,12,13: West Elgin Distribution monthly sample point rounds. 07,11,12,13: Monthly blow-offs and residuals recorded. 14: Annual backflow preventer testing completed. 20: Operator assisted with changing a service line at West Lorne Legion, replaced due to leak at a high max coupler and two other couplers within 2ft, replaced with poly pipe from main stop to a new curb stop. 29: Flushed at hydrant before the tower. Isolated the tower and drained tower approximately 0.5m and initiated a refill. AUGUST: 01,02,05,08,10,11,12,15,17,19,22,24,26,29,30,31: Rodney tower rounds completed. 02,08,15,22,29: Collected weekly bacti samples in the West Elgin distribution system. 09: Monthly chamber meter readings. 09: Flushed pressure transmitter at Rodney Tower. 05,12,19,26: Weekly auto flusher rounds in West Elgin. 09,18,22:West Elgin Distribution monthly sample point rounds. 08,09,12,15,18,22: Monthly blow-offs and residuals recorded 11: Service repair 233 Fourth Street. Lead service was leaking, replaced with poly piping and a new curb stop installed. 19: Drained Rodney Tower and re-filled because the chlorine residual was getting lower. 26: Installed new auto flusher controller at the end of Gray Line. 29: Repaired leaking abandoned service at Marsh &Graham Rd. SEPTEMBER: 02: Monthly chamber meter readings. 06: Replaced auto-flusher controller on Thomson Line. 06,07: West Elgin Distribution monthly sample point rounds. 07,08: Monthly blow-offs and residuals recorded 03,16,26,30: Drained Rodney Tower due to low chlorine residual and re-filled. 13,14,15: Flushed hydrants in West Lorne area because of coloured water issues. 06,12,19,26: Collected weekly bacti samples in the West Elgin distribution system. 02,09,16,23,30: Weekly auto flusher rounds in West Elgin. 27: Flushed blow off at the end of Warwick Line for 30mins because of yellow water complaint. SECTION 7: ALARM SUMMARY FIRST QUARTER: No alarms during this quarter. SECOND QUARTER: APRIL: No alarms during the month. MAY: 14: Chlorine HI Level alarm; upon arrival chlorine was at 2.36ppm tested chlorine with handheld analyzer and it read 1.73ppm. Calibrated the analyzer, high level possibly due to high chlorine spikes leaving the plant on 13/05/16. JUNE: 09: Rodney Tower Chlorine Alarm:Trending showed chlorine was in HI level from 06:05-06:18, chlorine was ranging from 1.95ppm-2.09ppm. Operator tested analyzer with handheld and calibrated the analyzer. 18: Paged out for a broken pipe at 8650 Furnival Rd. Operator arrived onsite and was instructed by home owner that West Elgin Water Dept was on route to repair. OCWA contacted Mike Kalita and was informed that he was on his was with the parts to repair a joint that had broke near the meter. My assistance was offered more than once but respectfully declined. THIRD QUARTER., JULY: 01: Residential customer in New Glasgow at 8665 Furnival Rd requested water service to be shut off due to leak in basement. 02: Residential customer in New Glasgow at 8665 Furnival Rd requested water service to be turned on. 29: Low chlorine alarm at Rodney Tower. Initiated a flush of the system, drained the tower approximately 0.5m and refilled the tower to increase the overall residual in the tower. AUGUST: No alarms this month. SEPTEMBER: 03: Rodney Tower low chlorine; operator flushed hydrant and re-filled tower. 1 09: Service leak; operator paged to service leak at Leisure Heights on Gray Line. Inspected leak and determined it was on the customer's side of the curb stop. They requested it be left on due to high capacity with tenants onsite over the weekend. Notified ORO. 10: Service leak; Leisure Heights on Gray Line requested water service be shut off. 28: Low chlorine at Rodney Tower; analyzer read 0.35ppm and trending showed a slow decline in the residual as the tower lowered. Operator onsite at tower to ensure analyzer was reading properly. 29: Rodney Tower low chlorine; during the fill cycle the chlorine was at 0.88ppm once it began to draw down it dropped to 0.30ppm. Operator monitored via SCADA. 29: Rodney Tower low chlorine; chlorine was reading 0.39ppm tower had filled to 10.77m during the day and had a residual of 0.99ppm. Operator monitored via SCADA. 30: Rodney Tower chlorine low; operator calibrated analyzer at Rodney tower, operator monitored residual. SECTION 8: COMMUNITY COMPLAINTS&CONCERNS FIRST QUARTER: No complaints or concerns this quarter. SECOND QUARTER: APRIL: 27: Service leak at 158 Main Street, West Lorne. Curb stop was leaking, operator replaced curb stop, all done live. Proper disinfection procedure was followed and line was flushed after the repair was completed. MAY: No complaints or concerns this month. JUNE: No complaints or concerns this month. THIRD QUARTER: JULY: No complaints or concerns this month. AUGUST: No complaints or concerns this month. SEPTEMBER: Yellow water entered the distribution system from the Tri-County WTP due to elevated manganese levels. This resulted in numerous complaints. Once the event was over the distribution system was flushed in the affected areas. g kr Iz I ia� 15 i w" w" � law 'T , rr �O rFt r,y ' C•!Y y.3 T 5.'�sff' A { i'�- e ll.51 il �,s S '� f ", p—3-,c- 4{7 S,y l t s k m 17 N wY s;r ?3 ,. t I a Facility Information: Facility Name: Rodney Wastewater Treatment.Plant Facility Type: Municipal Classification: Class 2 Wastewater Collection,Class 2 Wastewater Treatment Operational Description: The collection system consists of sewers and one submersible pumping station.The treatment facility main elements are an extended aeration process designed for combined carbon removal and nitrification.The discharge of secondary clarifier:effluent is filtered and disinfected with ultraviolet light before being re-aerated and discharged to the Sixteen Mile Creek.The waste activated sludge is discharged to a lagoon for storage. Dual-point chemical addition alum:is used for phosphorus removal.Sodium hydroxide is added for control of alkalinity. Service information Areas:Serviced: Village of Rodney Design Capacity: Total Design Capacity: 590 m3/day Total Annual Flow(2415 Data): 137,326 ml/year Average Day Flow(2015 Data): 384 m3/day Maximum Day Flow(2015 Data): 839 m3/day Treatment Process Features: Effluent Receiver: Sixteen Mile Creek to Lake Erie Major Process: Extended aeration Phosphorus Removal: Continuous,Use of alum Additional Treatment: Effluent filtration Discharge Mode: Continuous discharge Effluent Disinfection Practice: UV Disinfection Sludge Stabilization: Lagoon storage Contacts: Senior Opeiralions Manager: Dale LeBritton 519:768-9925,cell 519:476-5898 Business Development Manager: Susan Budden 519:680-13110x7003 i SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: There were no compliance issues to report for the first quarter. SECOND QUARTER: There were no compliance issues to report for the second quarter. THIRD QUARTER: There were no compliance issues to report for the third quarter. SECTION 2: INSPECTIONS FIRST QUARTER: There were no MOECC or MOL inspections during this quarter. SECOND QUARTER: There were no MOECC or MOL inspections during this quarter. THIRD QUARTER: There were no MOECC or MOL inspections during this quarter. SECTION 3: PERFORMANCE ASSESSMENT REPORT The average daily flow for the wastewater treatment plant so far is 409.4m3/d. The average daily flow in 2015 was 383.5m3/d,therefore the flow for 2016 so far is up by 6.8%when compared to 2015. The plant is currently at 69.4%of its rated capacity of 590m3/d. Chart 1. Raw flows in 2016 compared to 2015 flows. 3 700 600 500 2015 Average Daily 400 — Flow (m3/d) 300 2016 Average Daily 200 — Flow (m3/d) 100 — — Design Average Flow 0 (m3/d) ro u a m iu v iu N N N Q 44B t v a z o Raw samples are taken on a biweekly basis following the ECA requirements. The table below shows the raw sample results for 2016. Table 1. Raw water sample results for 2016. 7KN mg/L) 112 84 47 90 94 214 203 68 78 g/L) 29.3 21.8 17.1 21.4 35.5 44.8 43.3 30.9 26.8 /L) 3.39 2.80 1.76 2.33 3.51 4.54 5.01 3.03 3.38 T55(mg/L) 87.5 75.5 58 76 98.5 157 274 53 91 The effluent is sampled on a weekly basis following the requirements of the ECA. The average effluent BOD5 for 2016 so far is 2.1mg/L, meeting both effluent objectives and limits identified in the ECA. The annual average result for BODS in 2015 was 3.8mg/L,therefore the results for 2016 so far are down by 44%when compared to 2015(refer to Chart 2). Chart 2. Average Monthly Effluent BODS results for 2016 compared to 2015. ' 4 i 16 14 11 12 2015 BODS(mg/L) 6 �J 2016 BODS(mg/L) 4 — Objective(mg/L) 2 — — Limit(mg/L) 0 lum" ITIV, ro a m 3 0 a`, a`, d v m o Q v ti W u H ° o z The average effluent TSS for 2016 so far is 2mg/L, meeting both effluent objectives and limits identified in the ECA. The annual average result for TSS in 2015 was 3.4mg/L,therefore the results for 2016 so far are down by 39.3%when compared to 2015(refer to Chart 3). Chart 3. Average monthly effluent total suspended solids results for 2016 compared to 2015. 15 14 12 10 8 ,_ 2015 TSS(mg/L) 6 3 ®2016 TSS(mg/L) 4 - - -- -.- Objective(mg/L) 2 Limit(mg/L) 0 a y � o E E a U U. o a� vi z � 5 I The average effluent TP for 2016 so far is 0.07mg/L, meeting both effluent objectives and limits identified in the ECA. The annual average result for TP in 2015 was 0.10mg/L,therefore the results for 2016 so far are down by 23%when compared to 2015 (refer to Chart 4). Chart 4. Average monthly effluent total phosphorus results for 2016 compared to 2015. 1.2 1 0.8 — 2015 TP(mg/L) 2016 TP(mg/L) 0.4 Objective(mg/L) 0.2 — Limit(mg/L) 0 so m n 1a sa ¢ ¢ to E v m Q ti aEi aEi " ai O U ,CU z The average effluent TAN for 2016 so far is 0.1mg/L, meeting both effluent objectives and limits identified in the ECA. The annual average result for TAN in 2015 was 0.17mg/L,therefore the results for 2016 so far are down by 40.5%when compared to 2015 (refer to Chart 5). Chart 5. Average monthly effluent total ammonia nitrogen results for 2016 compared to 2015. 6 5 e 4. = 8 2015 TAN(mg/L) i� U 2016 TAN(mg/L) = Objective(mg/L) 1 Limit(mg/L) 0 c L i0 ¢ E v E E ¢ w 0 m v " O 0 Z The geometric mean effluent E. coli for 2016 so far is 2cfu/JCOmL, meeting both effluent objectives and limits identified in the ECA. E. coli is required to be sampled from April 15th to October 15`h. The annual geometric b II mean result for E. coii in 2015 was 7cfu/100mL,therefore the results for 2016 so far are down by 73%when compared to 2015 (refer to Chart 6). Chart 6. Geometric mean effluent E.coii results for 2016 compared to 2015. 250 200 2015 E.coii 150 _�..__ �..- �--T= �_ ._ -W_ (cfu/100mL) 2016 E.coii 100 (cfu/100mL) Objective 50 - (cfu/100m L) Limit(cfu/100mL) 0 M m n Q o R Q v u v air ei a p N W Z ❑ Dissolved oxygen (DO) of the effluent is tested on site at the plant,the ECA identifies a minimum level required as an objective. This objective is 5mg/L. The chart below(chart 7)shows the average DO concentrations,there have been no objective exceedances. Chart 7. Average Dissolved Oxygen(DO) results for 2016 compared to 2015. 14 12 -- 10 8 — — 6 2015 DO(mg/L) -- ®2016 DO(mg/L) 4 — — — Objective(mg/L) 2 — — — 0 ¢ o A � Q a�i u ( v (V a O o v a GO Total Kjeldahl Nitrogen (TKN) is sampled biweekly in accordance with ECA requirements,there are no objective or limits imposed on this parameter. The average effluent TKN for 2016 so far is 1.5mg/L. The 7 annual average result for TKN in 2015 was 0.9mg/L,therefore the results for 2016 so far are up by 57.6%when compared to 2015 (refer to Chart 8). Chart B. Average TKN results for 2016 compared to 2015. 3.5 3 2.5 2 1.5 2015 TKN(mg/L) 1 -- — — ■2016 TKN(mg/L) 0.5 — 0 , � p������,���,oe� P l o CP 0 O� Alkalinity is sampled at least biweekly in accordance with ECA requirements;there are no objective or limits imposed on this parameter. It is recommended that at least 50mg/L is present in the effluent. The average effluent alkalinity for 2016 so far is 67.2mg/L. The annual average result for alkalinity in 2015 was 75.8mg/L, therefore the results for 2016 so far are down by 11%when compared to 2015 (refer to Chart 9). Chart 9. Average alkalinity results for 2016 compared to 2015. 140 120 100 so — 60 — — — — 2015 Alkalinity(mg/L) 40 — ®2016 Alkalinity(mg/L) 20 - 0 N T 4J 41 DJ N �1 t:LO . r " Q --i M v U N N ++ U- O Q Z g i pH is sampled at least biweekly in accordance with ECA requirements;there are no objective or limits imposed on this parameter. It is recommended that the pH is in the range of 6.5-8.5. The average effluent pH for 2016 so far is 7.70. The annual average result for pH in 2015 was 7.61,therefore the results for 2016 so far are up by 1.2%when compared to 2015 (refer to Chart 10). Chart 10. Average pH results for 2016 compared to 2015. 8.2 8 7.8 — 7.6 — 7.4 — 2015 pH 7.2 i 2016 pH 7 6.8 g� >A c�a air Phi\ �aa >��� >o �� ,pm� opmt � Q� � p�' om�mce� m O h � Temperature is measured at least biweekly in accordance with ECA requirements;there are no objective or limits imposed on this parameter. The temperature of the effluent fluctuates based on outdoor temperatures. The average effluent temperature for 2016 so far is 12.6°C. The annual average temperature in 2015 was 11.1°C,therefore the results for 2016 so far are up by 13.6%when compared to 2015(refer to Chart 11). Chart 11. Average Temperature results for 2016 compared to 2015. 25 20 --- -----—.. 15 10 — . 2015 Temp(oQ s 2016 Temp(oQ 5 - -- — — 0 aA IF a ��m >J`Q�awm�`p m p¢ mm e` P ad 9 SECTION 4: OCCUPATIONAL HEALTH &SAFETY FIRST QUARTER: JANUARY: Receptacle for the lighting in the clarifier was replaced by Gerber Electric. FEBRUARY: There were no Health and Safety issues identified this month. MARCH: There were no Health and Safety issues identified this month. SECOND QUARTER: There were no Health and Safety issues identified this quarter. THIRD QUARTER: There were no Health and Safety issues identified this quarter. i SECTIONS: GENERAL MAINTENANCE FIRST QUARTER: JANUARY: -routine rounds and readings include; clearing debris from bar screen, spraying down sand filters and UV channel, draining moisture from air system for sand filters. -weekly inspection of Rodney Pump Station. Operating pumps in hand mode to ensure proper operation. 04,11,25: Pumped sanitary chamber out. 06: Winterized clarifier(foam on windows). 06: Pumped water out of dry well at Rodney Pump Station. 06,21: Sprayed clarifier down. 13,28:Transferred alum. 13,22: Cleaned weirs at the end of the aeration. 21:Thawed RAS south pipe with steamer. 28: Flushed alum line with hot water and installed a foot valve an the alum line to increase efficiency. 29: Ran generator at Rodney Pump Station for monthly checks. FEBRUARY: -routine rounds and readings include; clearing debris from bar screen, spraying down sand filters and UV channel, draining moisture from air system for sand filters, lifting air lances. -weekly inspection of Rodney Pump Station. Operating pumps in hand mode to ensure proper operation. 01: Pumped sanitary chamber out. 10 i 02, 03: Bell onsite at pump station to reconnect cable and to fix the communication loss for the pump station. 05,12,23:Transferred alum. 10: Chemtrade onsite to deliver alum. 12: Cleaned weirs at the end of the aeration. 11: Ran generator at Rodney Pump Station for monthly checks. 23: Flushed alum line with hot water to increase efficiency. 25: Cleared obstruction (root build-up)from pipe between clarifier and filter building. MARCH: -routine rounds and readings include; clearing debris from bar screen, spraying down sand filters and UV channel, draining moisture from air system for sand filters, lifting air lances. -weekly inspection of Rodney Pump Station. Operating pumps in hand mode to ensure proper operation. 11: Farmington onsite for quote (ladder on alum tank, sanitary chamber). 23: Transferred alum. SECOND QUARTER: APRIL: -routine rounds and readings include; clearing debris from bar screen, spraying down sand filters and UV channel, draining moisture from air system for sand filters, lifting air lances, test alarms. -weekly inspection of Rodney Pump Station. Operating pumps in hand mode to ensure proper operation, test alarms. 06: Install UV lights for spring/summer compliance. 18: Farmington onsite for repairs, replaced a bracket to properly secure ladder to the alum tank, replaced some pipe and fittings that were broken on the sanitary pump discharge pipe, 26: Flowmetrix on site for annual scheduled clarifier discharge flow meter calibration. MAY: -routine rounds and readings include; clearing debris from bar screen, spraying down sand filters and UV channel, draining moisture from air system for sand filters, lifting air lances. -weekly inspection of Rodney Pump Station. Operating pumps in hand mode to ensure proper operation. 11: Extreme Drilling on site for cleaning out Rodney Pump station well. 27: Extreme Drilling on site for cleaning out Rodney Pump station well. JUNE: -routine rounds and readings include; clearing debris from bar screen, spraying down sand filters and UV channel, draining moisture from air system for sand filters, lifting air lances. -weekly inspection of Rodney Pump Station. Operating pumps in hand mode to ensure proper operation. 16:Alum transfer to 30 OOOL holding tank from ChemTrade. 17: Earl Ross on site to give quotes on stair repairs, and to replace existing but on top of bar screen. 20: Gerber Electric on site to give quote on repairs of bar screen and sanitary pit. 11 22: Rob Hailstone on site to give quotes for stair repairs, and to replace existing but on top of bar screen. 30: SJ Sheds on site to give quotes for stair repairs, and to replace existing but on top of bar screen. THIRD QUARTER: JULY: -routine rounds and readings include; clearing debris from bar screen, spraying down sand filters and UV channel, draining moisture from air system for sand filters, lifting air lances. -weekly inspection of Rodney Pump Station. Operating pumps in hand mode to ensure proper operation. 14:Tested back flow preventers 22: UPIT checking electrical connection to reject pumps 22: Replaced receptacle for UV lights, old one was burnt out 27: Filled oil on mixer#1 AUGUST: -routine rounds and readings include; clearing debris from bar screen, spraying down sand filters and UV channel, draining moisture from air system for sand filters, lifting air lances. -weekly inspection of Rodney Pump Station. Operating pumps in hand mode to ensure proper operation. 10: Cleaned alum tank 11: Cleaned alum tank 15: Cleaned alum tank 16: Reattached side hatch into the alum tank 17: Alum delivery 23: Completed alum hook up SEPTEMBER: -routine rounds and readings include; clearing debris from bar screen, spraying down sand filters and UV channel, draining moisture from air system for sand filters, lifting air lances. -weekly inspection of Rodney Pump Station. Operating pumps in hand mode to ensure proper operation. 02: Replaced connectors ad spider gear in mixer#1 16: Chase Enterprises onsite to give quote on new stairs between clarifier and filter building. 22: Replaced burnt UV bulb 28: Replaced connectors and spider joint on mixer one again SECTION 6: ALARM SUMMARY FIRST QUARTER: JANUARY: 10: High level alarm, high flows due to heavy rain; diverted flow to lagoon until back to normal flows. 12 I 16: High level alarm, operator arrived onsite and alarm was now normal. Ran the bar screen and checked the plant process. High flows continued all weekend due to melting snow and heavy rainfall. FEBRUARY: 09: Channel 8, high flow alarm. Bypassed clarifier effluent to lagoon. Inspected filters and effluent flow as well as influent flow. Inspected Rodney Pump Station and searched for a possible main break in town. MARCH: 19: Low/No flow alarm, pumps not running. Operator onsite and reset RAS pumps and flow was returned back to approximately 825m3. SECOND_QUARTER: APRIL: There were no alarms for this month. MAY: 01: Channel 4 pump station high level. Arrived at pump station,pump was on,and shut off as it was supposed to and alarm was now normal. Opened hatch and looked in wet well,there was no sign of high level. Monitored a pump cycle, pumps operated as normal. Communication was fine. Went to the sewage plant,cleaned the bar screen and checked all buildings. 10: Channel 5, Low RAS, cycled pump to clear blockage. Arrived onsite and flow was 300m3 and it was out of alarm. Operator shut off the pump for roughly 30mins and started it back up again and flow was at 620m3 when Operator left. Checked all other buildings and the clarifier to ensure everything was properly working. 25; Channel 5, Low RAS, cycled pumps to clear blockage. JUNE: There were no alarms for this month. THIRD QUARTER: JULY: 16: Power failure at pump station, onsite to ensure power supply ok, facility checks completed, all pumps operational 28; Power failure; Arrived onsite and reset main breaker, power was restored. Plant walk-through to ensure all processes were working fine. AUGUST: 9: Onsite for Channel 8 alarm at Rodney WWTP, high level for reject pit. All appeared normal on walk-through of plant. Rodney Pump station assessed, wet well level at 9.12m on arrival, both pumps working properly, dialer fault at the Rodney WWTP which has been repaired. SEPTEMBER: 04: On site for a power failure. Breaker reset which restored power, plant walkthrough to ensure all system operational. 13 20: On site for a power failure. Breaker reset which restored power, ensured all processes were working properly 20: Onsite at the Rodney Pump station due to power flicker, hydra back on and pumps are operating normal. SECTION 7: COMMUNITY COMPLAINTS& CONCERNS FIRST QUARTER: There were no complaints or concerns for the first quarter. SECOND QUARTER: There were no complaints or concerns for the second quarter. THIRD QUARTER: There were no complaints or concerns for the third quarter. 14 h � {�ESxY �^✓ /j4YL is vll.➢ ti,�r -, v :. k 4 ]6 }n r } fit, z� �z gti v IC=' ml 'p tfi t r r„ _ rat t ti , s as • ..... ..... 2. I F,�._ it Facility Information: Facility Name: West Lorne Wastewater Treatment Plant&Collection System Facility Type: Municipal Classification: Class 2 Wastewater Collection,Class 2 Wastewater Treatment Operational Description: The village of West Lorne is served by an extended aeration Wastewater Treatment Plant,comprised of aeration,clarification,filtration,disinfection and sludge disposal. Also included is the collection system with one pumping station and a sanitary sewer system. The operations are in accordance to ECA#3- 0442-90-938,which covers the entire plant including the pumping stations. The collection system consists of sewers and one submersible pumping station.The treatment facility main elements are an extended aeration process designed for combined carbon removal and nitrification.The discharge of secondary clarifier:effluent is filtered and disinfected with ultraviolet light before being reaerated and discharged to the Zoller Drain and then Brocks Creek.The waste activated sludge is discharged to a lagoon for storage. Dual-point chemical addition alum:is used for phosphorus removal.Sodium hydroxide is added for control of alkalinity. Service Information Areas Serviced: Village of West Lorne Design Capacity: Total Design Capacity: 900 m3/day Total Annual Flow(2015 Data): 178,713 m3lyear Average Day Flow(2015 Data): 490 m3lday Maximum Day Flow(2015 Data): 1,144 m3lday Treatment Process Features: Effluent Receiver: Zoller Drain to Brocks Creek to Lake Erie Major Process: Extended aeration Phosphorus Removal: Continuous,Alum addition Additional Treatment: Effluent filtration Discharge Mode: Continuous discharge Effluent Disinfection Practice: UV Disinfection Sludge Stabilization: Lagoon storage Contacts: Senior Operations Manager: Dale LeBritton 519:768-9925,cell 519:476-5898 Business Development Manager: Susan Budden 519:1380-1310x7003 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: There were no non-compliances reported for the first quarter. SECOND QUARTER: There were no non-compliances reported for the second quarter. THIRD QUARTER: There were no effluent non-compliances reported for the third quarter however, on July 7th the UV system failed. As a result of the failure a chlorine drip was used to disinfect the effluent to meet E. coli limits until parts where in to repair the system. The system was repaired July 19th and was ultimately replaced on September 22nd. Notification of failure and replacement was provided to the MOECC. SECTION 2: INSPECTIONS FIRST QUARTER: There were no MOECC or MOL inspections during the first quarter. SECOND QUARTER: There were no MOECC or MOL inspections during the second quarter. THIRD QUARTER: There were no MOECC or MOL inspections during the third quarter. 3 SECTION 3: PERFORMANCE ASSESSMENT REPORT The average daily flow for the wastewater treatment plant so far is 494.7m3/d. The average daily flow in 2015 was 489.5m3/d,therefore the flow for 2016 so far is up by 1.1%when compared to 2015. The plant is currently at 55%of its rated capacity of 900m3/d. Chart 1. Raw flows in 2016 compared to 2015 flows. 1000 900 `- 800 700 2015 Average Daily 600 Flow 500 (m3/d) 400 2016 Average Daily 300 _ _ Flow (m3/d) 200 100 _ Design Average Flow (m3/d) 0 M 3 M ¢ E ° E E Q a 7 u O 0 N z 0 Ln Raw samples are taken on a biweekly basis following the ECA requirements. The table below shows the raw sample results for 2016. Table 1. Raw water sample results for 2016. mom, BODS(mg/L) 77 154 89.667 114 131 26 72 57 68 TKN(mg/L) 26.2 36.6 24.8 30.2 46.4 2.8 27.6 20.7 28.5 TP(mg/L) 2.85 4.68 2.46 3.25 4.96 0.24 3.01 2.11 2.94 TSS(mg/L) 56.5 153.5 93.3 135 140.5 40 68 52 71 Alkalinity(mg/L) 300.5 299.0 245.8 251.3 309.6 249.5 209.5 271 200 The effluent is sampled on a weekly basis following the requirements of the ECA. The average effluent BOD5 for 2016 so far is 2.3mg/L, meeting both effluent objectives and limits identified in the ECA. The annual average result for BOD5 in 2015 was 2.9mg/L,therefore the results for 2016 so far are down by 21%when compared to 2015 (refer to Chart 2). 4 ill Chart 2. Average Monthly Effluent BOD5 results for 2016 co m to pared to 2015. __ ..-... -- . 16 14 �.._-....._ 12 10 =- I g T� 2015 BODS(mg/L) 6 �A 2016 BODS(mg/L) w 4 Objective(mg/L) 2 m- Limit(mg/L) 0 If u m a m Q v Lm a� 2 a iu Q j a v Q JU t' a u LL R? O v CU z The average effluent TSS for 2016 so far is 5mg/L, meeting effluent limits identified in the ECA. The effluent objective was not met in July and August due to dosing issues and algae growth in the plant. The annual average result for TSS in 2015 was 3.5mg/L,therefore the results for 2016 so far are up by 44%when compared to 2015(refer to Chart 3). Chart 3. Average monthly effluent total suspended solids results for 2016 compared to 2015. 16 -- 14 12 — ® - - lo g U 2015 TSS(mg/L) a 6 ®2.016 TSS(mg/L) _f 4 — Objective(mg/L) 2 _.� 4 s Limit(mg/L) a bo 1O f0 L Q- Sa Q 7 3 [B Q NLOEOES M Q tJ } U LL Q ,cu z in The average effluent TP for 2016 so far is 0.14mg/L, meeting both effluent objectives and limits identified in the ECA. The annual average result for TP in 2015 was 0.11mg/1_,therefore the results for 2016 so far are up by 30.2%when compared to 2015 (refer to Chart 4). The increase is due higher solids in the effluent in July and August. 5 Chart 4. Average monthly effluent total phosphorus results for 2016 compared to 2015. 1.2 1 0 � U ' 2015 TP(mg/L) 0.6 L — — — ® _ o�� �2016 TP(mg/L) 0.4 �s — — — — — Objective(mg/L) 0.2 - Limit(mg/L) 0 a ro < b E o E E a Q o o U d z f The average effluent TAN for 2016 so far is 0.1mg/L, meeting both effluent objectives and limits identified in the ECA. The annual average result for TAN in 2015 was 0.104mg/L,therefore the results for 2016 so far are down by 3.8%when compared to 2015 (refer to Chart 5). Chart 5. Average monthly effluent total ammonia nitrogen results for 2016 compared to 2015. 6 ---- ----- —— -- -- ------ -- _.. 5 4 3 ® 2015 TAN(mg/L) A a�2016 TAN(mg/L) 2 - — — — =} Objective(mg/L) 1 — -- Limit(mg/L) 0 +J. GJ T }+ L L L L > > ro Q E ° E E a +' p c Q. z Ln The geometric mean effluent E. coli for 2016 so far is 34cfu/100mL, meeting both effluent objectives and limits identified in the ECA. E. coli is required to be sampled from April 15th to October 15th. Refer to Section 1 in regards to non-compliance due to failure of UV system in July. The annual geometric mean result for E.coli in 2015 was 30cfu/100ml-,therefore the results for 2016 so far are up by 13%when compared to 2015(refer to Chart 6). 6 Chart 6. Geometric mean effluent E. coli results for 2016 compared to 2015. 250 200 2015 E.coli 150 (cfu/100mL) 2016 E.coli 100 (cfu/100mL) Objective 50 (cfu/100mQ Limit(cfu/100mL) 0 F L N L T aJ T by a o o LL CL W z ° I Dissolved oxygen (DO)of the effluent is tested on site at the plant,the ECA identifies a minimum level required as an objective. This objective is 5mg/L. The chart below (chart 7)shows the average DO concentrations, there have been no objective exceedances. _ Chart 7. Average Dissolved Oxygen (DO) results for 2016 compared to 2015. 12 10 8 — — 6 2015 DO(mg/L) ¢ 2016 DO(mg/L) - Objective(mg/L) 0 m CL � M Q Q a Q v u a ai LL Q O Z a Total Kjeldahl Nitrogen(TKN) is sampled biweekly in accordance with ECA requirements,there are no objective or limits imposed on this parameter. Elevated TKN values were received in September,this will be monitored to ensure there is no adverse effects to the treatment system. The average effluent TKN for 2015 so far is 1.1 mg/L. The annual average result for TKN in 2015 was 0.97mg/L,therefore the results for 2016 so far are up by 9.3%when compared to 2015 (refer to Chart 8). 7 Chart 8. Average TO results for 2016 compared to 2015. 3 l~ 2.5 2 1.5 2015 TO(mg/L) 1 ■2016 TKN(mg/L) 0.5 0 �aAe �J\A y� tea{p�ec met ��c P4� e Alkalinity is sampled at least biweekly in accordance with ECA requirements;there are no objective or limits imposed on this parameter. It is recommended that at least 50mg/L is present in the effluent. The average effluent alkalinity for 2016 so far is 74mg/L. The annual average result for alkalinity in 2015 was 72mg/L, therefore the results for 2016 so far are up by 3.7%when compared to 2015 (refer to Chart 9). Chart 9. Average alkalinity results for 2016 compared to 2015. 140 120 100 — 80 60 — 2015 Alkalinity(mg/L) 40 —— ®2016 Alkalinity(mg/L) 20 0 ro ro Q o a Q v t; u c O n Z 0 pH is sampled at least biweekly in accordance with ECA requirements;there are no objective or limits imposed on this parameter. It is recommended that the pH is in the range of 6.5-8.5. The average effluent pH for 2016 8 so far is 7.51. The annual average result for pH in 2015 was 7.40,therefore the results for 2016 so far are up by 1.5%when compared to 2015 (refer to Chart 10). Chart 10. Average pH results for 2016 compared to 2015. 8.2 8 --- — 7.8 7.6 7.4 — 7.2 _ 2015 pH 7 ■2016 pH 6.8 — 6.6 OP Q Pye�` �0 02 Temperature is measured at least biweekly in accordance with ECA requirements;there are no objective or limits imposed on this parameter. The temperature of the effluent fluctuates based on outdoor temperatures. The average effluent temperature for 2016 so far is 15°C. The annual average temperature in 2015 was 13.8°C, therefore the results for 2016 so far are up by 9%when compared to 2015 (refer to Chart 11). Chart 11. Average Temperature results for 2016 compared to 2015. 25 20 15 — 10 __ ___ 2015 Temp(oQ 0 2016 Temp(oQ 5 -- - 0 �— �� he `a p 9 SECTION 4: OCCUPATIONAL HEALTH&SAFETY FIRST QUARTER: There were no Health and Safety concerns this quarter. SECOND QUARTER: There were no Health and Safety concerns this quarter. THIRD QUARTER: There were no Health and Safety concerns this quarter. SECTIONS: GENERAL MAINTENANCE FIRST QUARTER: JANUARY: -routine rounds that include; clearing debris; from bar screen, aeration sprayers, floating debris from aeration cells,flushing grit centrifuge, removing scum from clarifier, draining moisture off blower air system for aeration cells and inspecting UV channel. -weekly Marsh Street Pump Station inspection/readings. Operated pumps in hand mode to ensure proper operation. 04:Turned sprayers off for winter months. 06: Programmed dialer at Marsh Pump Station. 12: Installed new block heater on generator at West Lorne Waste Water Treatment Plant 20, 31:Turned on generator at Marsh Pump Station for planned power outage and for monthly run test. 20: Ran generator at West Lorne Wastewater Treatment Plant for monthly checks. FEBRUARY: -routine rounds that include; clearing debris; from bar screen, aeration sprayers,floating debris from aeration cells,flushing grit centrifuge, removing scum from clarifier, draining moisture off blower air system for aeration cells and inspecting UV channel. -weekly Marsh Street Pumping Station inspection/readings. Operation of all pumps in hand-mode,to ensure proper operation. 03: Installed pump P101 at Marsh Pump Station. 04: Gerber Electric onsite for electrical hook up for the pump (P101). P101 back in operation. 04: Sprayed east and west clarifiers and UV channel. 10: Chemtrade onsite to deliver alum. MARCH: -routine rounds that include; clearing debris;from bar screen, aeration sprayers, floating debris from aeration cells, flushing grit centrifuge, removing scum from clarifier, draining moisture off blower air system for aeration cells and inspecting UV channel. 10 -weekly Marsh Street Pumping Station inspection/readings. Operation of all pumps in hand-mode,to ensure proper operation. 17: Lorne Van Breda Construction on site to apply water proofing paper to prepare for siding on building. 30: Lorne Van Breda onsite to install new siding. 30: Cleaned aeration cells, clarifier cells and UV channel. QUARTER:SECOND .._.. APRIL: - -routine rounds that include; clearing debris; from bar screen, aeration sprayers, floating debris from aeration cells,flushing grit centrifuge, removing scum from clarifier, draining moisture off blower air system for aeration cells and inspecting UV channel, test alarms. -weekly Marsh Street Pumping Station inspection/readings. Operation of all pumps in hand-mode, to ensure proper operation, inspect wet/dry wells, test alarms. 29: Run generators for monthly inspections. 06: Install UV lights for spring/summer compliance. 07:Jerry's Tree Service on site for lagoon/pump station tree quotes, Darrell Dick Excavation on site for lagoon brush clean up quote. 13:Arbortech Tree Service onsite for lagoon/pump station tree quotes. 22:Triple S Sanitation dumped 12,000 gallons of waste in west lagoon from Old Boy's Trailer Park. 26: Flowmetrix on site for scheduled annual plant influent meter calibration. 29:Albert's Generator on site to replace batteries on generator, both batteries were faulty. MAY: -routine rounds that include; clearing debris;from bar screen, aeration sprayers,floating debris from aeration cells,flushing grit centrifuge, removing scum from clarifier, draining moisture off blower air system for aeration cells and inspecting UV channel. -weekly Marsh Street Pumping Station inspection/readings. Operation of all pumps in hand-mode,to ensure proper operation. 11: Extreme Drilling on site to clean pump station well JUNE: -routine rounds that include; clearing debris;from bar screen, aeration sprayers,floating debris from aeration cells,flushing grit centrifuge, removing scum from clarifier, draining moisture off blower air system for aeration cells and inspecting UV channel. -weekly Marsh Street Pumping Station inspection/readings. Operation of all pumps in hand-mode, to ensure proper operation. 16: Alum delivery. THIRD QUARTER: JULY: Triple S Sanitation dumped 24,000 gallons of waste in west lagoon from Old Boys trailer park. 11 Daily rounds that include; clearing debris; from bar screen, aeration sprayers, floating debris from aeration cells,flushing grit centrifuge, removing scum from clarifier, draining moisture off blower air system for aeration cells and inspecting UV channel. 5,8,12,15,19,22,25,27,29: Marsh Street Pumping Station inspection/readings. Operation of all pumps in hand-mode, to ensure proper operation. 08: Sanitary pump float replaced. 19: Replaced bulbs and burnt ballast on UV system. Also replace computer board. AUGUST: Triple S Sanitation dumped 24,000 gallons of waste in west lagoon from Old Boys trailer park. 01: Phase switch blown, Hydro One onsite to replace. 02: Gerber Electric on site to repair coil in electrical panel for aeration sprayers. 26: Farmington on site to assess new UV system parts for installation. 29: Gerber Electric on site to assess new UV system electrical components for installation. SEPTEMBER: 21: Farmington and Gerber Electric on site to install new UV system. 22:Trojan UV on site to assess installation of new UV system, and begin initial start-up. Triple S Sanitation dumped 36,000 gallons of waste in.west lagoon from Old Boys trailer park. SECTION 6: ALARM SUMMARY FIRST QUARTER: JANUARY: There were no alarms this month. FEBRUARY: There were no alarms this month. MARCH: 20: Channel 21 Low RAS flow, followed by channel 20 High Effluent (pinch valve had blockage opened from 21%to 100%for 5 min till clear and reset to 21%). Reset RAS pumps and flow was returned to approximately 900m3. SECOND QUARTER: APRIL: There were no alarms this month. MAY: 10:Test auto call, all channels are normal was received by the on-call Operator. Operator called Spectrum;they didn't know where it came from. Operator checked facilities to ensure all operations were running normal. Called all dialers in our area and all channels were normal. 12 12: Power outage; all pumps operational when arrived on site, watched miltronics to ensure proper function. 31: Power outage; ensured all generators were running properly once onsite, reset all pumps and blowers, restarted SCADA to ensure proper function. JUNE: 23:Channel 28 RPU fail, alarm panel checked at both pump station and wastewater treatment plant.All appeared normal, no sign of communication fail. THIRD QUARTER: JULY: 7:Channel 10 Alarm, Grit Room chamber fault;float not triggering pump to start. New float installed on July 8. 16: Power failure alarm due to area wide power flicker. SCADA system checked, plant walk through,all systems normal. 31: High Level Alarm at Marsh Street pump station. Large rain fall causing well to fill quickly; pumps operating on arrival catching up. AUGUST: There were no alarms this month. SEPTEMBER: There were no alarms this month. SECTION 7: COMMUNITY COMPLAINTS&CONCERNS FIRST QUARTER: JANUARY: 23: Sewage back up at 118 Graham Road, sewer main was clear,suggested home owner should contact a plumber. Penny's Plumbing onsite the following morning. FEBRUARY: There were no complaints or concerns this month. MARCH: There were no complaints or concerns this month. SECOND QUARTER: There were no complaints or concerns this quarter. THIRD QUARTER: There were no complaints or concerns this quarter. 13 c s. ct) a Y u ,� 'L q The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: RICK MCDOUGALL, DEPUTY CHIEF BUILDING OFFICIAL DATE: OCTOBER 13, 2016 SUBJECT: BUILDING REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for August, 2016 No. of Permits Issued for Month of 2016 2015 AUGUST 2016 SFD New 1 1 Units Renovation 0 0 Addition 0 0 Demolitions 0 0 Storage New 0 2 Buildings Additions 0 0 Demolitions 0 0 Garages/ New 1 1 Car Ports Demolitions 0 0 Farm New/Additions 3 4 Buildings Demolitions 0 0 Other New 0 0 Demolitions 0 0 Septic Permits 2 1 Renovations 0 1 Estimated Value for Month of AUGUST $ 374,000.00 $ 715,000.00 Permit Revenue for Month of AUGUST $ 2,489.65 $ 3,633.01 Year to Date Value $ 4,809,080.00 $ 13,182,700.00 Year to Date Fees $ 32,595.78 $ 71,843.67 gickc u itted Reviewed by: ugall. c.o. Scott Gawley, c.P. .,c.c.A uilding Official Administrator reasurer vvux L� y `ex f a zy, u m tp 2 ` The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: RICK MCDOUGALL, DEPUTY CHIEF BUILDING OFFICIAL DATE: OCTOBER 13, 2016 SUBJECT: BUILDING REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for September, 2016 No. of Permits Issued for Month of 2016 2015 SEPTEMBER 2016 SFD New 0 0 Units Renovation 0 0 Addition 0 1 Demolitions 0 0 Storage New 0 0 Buildings Additions 0 0 Demolitions 0 0 Garages/ New 0 1 Car Ports Demolitions 0 0 Farm New/Additions 1 0 Buildings Demolitions 0 0 Other New 0 1 Demolitions 2 0 Septic Permits 1 0 Renovations 1 0 Estimated Value for Month of September $ 113,000.00 $ 12,100.00 Permit Revenue for Month of September $ 1,240.00 $ 285.00 Year to Date Value $ 4,548,080.00 $ 13,194,800.00 Year to Date Fees $ 31,346.13 $ 72,128.00 R pect y ub itted Reviewed by: Rick D ugall. c.e.c.o. ott Gawley, c.P. „c.G.A Dep ty of Building Official Administrator/Treasurer Q s N q � 5 U :�M Rr The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST'ELGIN FROM: R. Scott Gawley, C.A.O.- Clerk DATE: October 13, 2016 SUBJECT: By-law Enforcement Report RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for September 2016 BACKGROUND: 369 Building Condition Order Issued OPEN 377 Untidy Yard/Grass Compliant CLOSED 393 Long Grass Complaint CLOSED 394 Untidy Yard/Zoning Investigating OPEN 395 Untidy Yard Compliant CLOSED 396 Zoning - Livestock Compliant CLOSED 397 Fencing Action Plan OPEN 398 Untidy Yard, Animal Control Order Issued, Fine OPEN Served Respectfully Submitted, Scott�Gaw—ley�,, PA, C A - C.A.O./Clerk . C) � a�N N u � m h ase � The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Spencer Pray, Deputy Clerk Peter MacMillan, Drainage Superintendent DATE: October 13, 2016 SUBJECT: Awarding Tender for the McDonald Drain - Branch 'A' Extension RECOMMENDATION: THAT the Report -Awarding Tender for the McDonald Drain - Branch `A' Extension from the Deputy Clerk be received; AND THAT Council accepts the quotation from Van Bree Contracting Drainage and Bulldozing Ltd. in the amount of$ 25,150.00 plus applicable taxes for the completion of drainage maintenance on the McDonald Drain - Branch `A' Extension. INTRODUCTION: Awarding the Tender for the McDonald Drain - Branch 'A' Extension. BACKGROUND: The Court of Revision and By-law approving works for the McDonald Drain — Branch 'A' Extension was granted by Council on June 9, 2016. Bids were received by the Municipality of West Elgin until September 27, 2016. Contractors Tender Bid (Before Tax) A.G. Hayter Contracting Ltd. $25,610.00 Van Bree Drainage and Bulldozing Ltd. $25,150.00 It is recommended that based on the submission that Van Bree Drainage and Bulldozing be awarded the tender. Respectfully Submitted, Reviewed by: " V Spencer Pray, MBA Peter MacMillan Deputy Clerk Drainage Superintendent Approved by, 40R. ott G wley, CPA, CGA C.A.O.-Clerk pe �' A The Municipality of Vest Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Spencer Pray, Deputy Clerk Peter MacMillan, Drainage Superintendent DATE: October 13, 2016 SUBJECT: Awarding Tender for the Axford Drain Extension RECOMMENDATION: THAT the Report - Awarding Tender for the Axford Drain Extension from the Deputy Clerk be received; AND THAT Council accepts the quotation from Van Bree Drainage and Bulldozing Ltd. in the amount of $ 26,175.00 plus applicable taxes for the completion of drainage maintenance on the Axford Drain Extension. INTRODUCTION: Awarding the Tender for the Axford Drain Extension. BACKGROUND: The Court of Revision and By-law approving works for the Axford Drain Extension was granted by Council on June 9, 2016. Bids were received by the Municipality of West Elgin until September 27, 2016. Contractors Tender Bid (Before Tax) A.G. Hayter Contracting Ltd. $28,930.00 Van Bree Drainage and Bulldozing Ltd. $26,175.00 It is recommended that based on the submission that Van Bree Drainage and Bulldozing be awarded the tender. Respectfully Submitted, Reviewed by: Spencer Pray, MBA Peter MacMillan Deputy Clerk Drainage Superintendent Approved by, R. Sc 6tt Gawley,�e A, CGA C.A.O.-Clerk l I Cs� CL rn a rn u Zw The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Spencer Pray, Deputy Clerk R. Scott Gawley, C.A.O-Clerk DATE: October 13, 2016 SUBJECT: Human Resources Policy 4.2 - Hours of Work RECOMMENDATION: THAT the Report - Human Resources Policy 4.2 - Hours of Work from the Deputy Clerk be received; AND THAT Council approves the revision to HR - 4.2 - Hours of Work; AND THAT H.R. 4.2 - Hours of Work be amending by replacing Section 2.04 with the following: Hours of work shall be: DAY SHIFT - 7:30 a.m. to 4:30 p.m. AFTERNOON SHIFT - Starting 12:00 p.m. (Noon) or later. AND FURTHERMORE THAT the appropriate By-law be attached. INTRODUCTION: A change to H.R. Policy 4.2 - Hours of Work in Section 2.04 is being proposed. BACKGROUND: H.R. Policy 4.2 - Hours of Work has been attached. Respectfully Submitted, Reviewed and Approved by: Spencer Pray, MBA Scott Gawley, A, CGA Deputy Clerk C.A.O.-Clerk t E a MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter. Human Resources Index No. HR-4.2 Section: Terms of Employment Effective Date: Feb 17158 Subject: Hours of Work Revision Date: Jan 22115 Pa e: 1 of 3 1 PURPOSE: 1.01 To establish hours of work for all full-time employees. 2 POLICY: 2.01 M nici alOff'ce (a) Hours of work shall be Monday to Friday, 8:30 a.m. to 4:30 p.m.with one(1) hour for lunch. (b) Total of 35 hours per week, (c) Each employee has the option of taking a '/hour lunch each day for fourteen (14)days and having the next working day off. Some rules do apply as follows: 1) In the first year of employment these days off can be used towards a week's vacation. Otherwise they are not to be accumulated and taken as another week of holidays. Ii) They can be taken as long weekends providing there is enough staff on hand in the office. iii) They can be used over Christmas for the time off needed when the office is closed. 2.02 Roads Department (a) Hours of work shall be Monday, Tuesday,Wednesday and Thursday, 7:30 a.m. to 12:00 p.m. and 12:30 p.m. to 4:30 p.m. (b) Hours of work on Friday shall be 7:30 a.m. to 12:00 p.m.and 12:30 p.m. to 2:00 p.m. (c) Total of 40 hours per week. (d) Although these hours are the regular hours of the road department, there are many times when the Municipality may be best served by altering these hours. Any such alteration will be at the discretion of the Road Superintendent. (e) Winter Shift i) Morning shift hours commence on Monday to Thursday at 3:00 a.m. to 12:00 p.m. (noon)and on Friday from 3:00 a.m. to 9:30 a.m. ii) Afternoon shift hours commence on Monday to Thursday at 1:30 p.m. to 10:30 p.m. and on Friday from 1:30 p.m. to 8:00 p.m. iii) Winter shift hours are from mid-November to end of March of each year. The actual start and finish date is determined by the Superintendent. 2.03 Water Department (a) Hours of work shall be Monday, Tuesday, Wednesday and Thursday, 7:30 a.m. to 12:00 p.m. and 12:30 p.m. to 4:30 p.m. (b) Hours of work on Friday shall be 7:30 a.m. to 12:00 p.m, and 12:30 p.m. to 2:00 p.m. (c) Total of 40 hours per week. (d) Although these hours are the regular hours of the water department, there are many times when the Municipality may be best served by altering these hours. Any such alteration will be at the discretion of the Water Superintendent. 2.04 Parks& Recreation Department (a) Hours of work shall be: DAY SHIFT- 7:30 a.m. to 4:30 p.m. �� l�lI 4T SHIFT- . L - n� ' MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Human Resources Index No. HR-4.2 Section: Terms of Employment Effective Date: Feb 47!88 Subject: Hours of Work Revision Date: Jan 22115 Page:-- 2 of 3 (b) The forty(40) hours per week are averaged over the paid period. Although these hours are the regular hours of the department there may be times when the Municipality may be best served by altering these hours. Any such alteration will be at the discretion of the Parks and Recreation Superintendent. 2.05 Overtime Pay (a) An hourly rated employee who works outside of their normal scheduled shift shall be paid time and one-half(1 Y2)from 6:00 a.m. to midnight and double time from midnight to 6:00 a.m. A minimum call out time of two hours will be paid at the appropriate rate. (b) The Clerk who attends special Council meeting outside of regular working hours shall be reimbursed the equivalent to the meeting pay for Councillors. This shall not apply to Tri County Management Committee meetings. 2.06 Call-in (a) An hourly rated employee who is called in outside of their regular working hours shall be paid for a minimum of two(2) hours. Cali-in does not apply to the two (2) hour period prior to the beginning of a regular shift. F 2.07 Overtime Meal Allowance (a) A meal or meal allowance of$10.00 maybe provided to employees if working overtime and will be at the discretion of the Department Head 2,08 Banking of Overtime Hou s (a) A maximum of 80 hours per calendar year, including stand-by time, may be banked and taken off as time in lieu at the discretion of the Superintendent. Once hours are banked and are taken off as time in lieu they cannot be banked again. (b) Road Department Night Shift may bank overtime hours at the regular rates as noted in 2.05 (a)at the discretion of the Superintendent. The premium for working the night shift shall be paid as part of wages. (c) Banked hours should be taken off during the year in which they are earned. Banked time may be carried over to the next year and used in the first six(6)months of that year, Vacation hours will be used first and then banked hours when taking time off. (d) The amount of time that can be carried over is the maximum of forty(40) hours including vacation and banked time. 3 ADMINISTRATION: 3.01 The Treasurer shall ensure this policy is followed in the calculation of wages. I MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter., Human Resources Index No. HR-4.2 Section: Terms of Employment Effective Date: Feb 17198 Subject: Hours of Work Revision Date: Jan 22115 pane: 3 of 3 4 ATTACHMENTS: 4.01 None Council authorization: By-law 98-06 By-law 2003-67 By-law 2007-84 By-law 2010-71 By-law 2010-72 By-law 2011-08 By-law 2011-44 By-law 2013-07 By-law 2013-78 By-law 2014-72 By-law 2015-13 ei The W un=pafity of blest E4pn To: Council of the Municipality of West Elgin From: West Elgin Fire Chief Jeff Slater Date: October 13 2016 Subject: Monthly Report Recommendation: That West Elgin Council accepts and files the Fire Chiefs report. Introduction/Discussion: 1. The Pumper from station two is back and in service. 2. Communication Meeting: The Chief attended a Communication Meeting October S 2016 in Shedden.There were many concerns raised by several Elgin County Stations regarding the radio system.From our perspective the interference from across the lake is causing some issues.They intend to re- route the tower that are currently in use,the primary feed for the Rodney Tower will now be from Dutton not Wallcetown,and this should eliminate the intermittent issued that we currently have. The Wallacetown tower will now serve as the back up tower. 3. Lambton College: The Elgin County Chiefs are perusing and agreement with Lambton College to provide Fire Fighter One and Two training for County Departments,at similar to reduced cost from the Current program in use currently. 4. Training:West Elgin Fire will be offering two courses in partnership with a training agency at the Station 1 Hall in West Elgin.February 24- 26 Incident Safety Officer Training, and April 21- 23 General Recue Training. Both courses are offered to West Elgin Fire Firefighters and have been,and then will be made public to other fire departments. S. The Fire Underwriters have responded to my letter dated September 7 2016 as directed by Council. Both letters are included in this report.The provisional status has been extended an additional 12 months for both Pump One and Two beginning March 17 2017. 6. Chiefs Office Location: The West Elgin Fire Chiefs Office will be located at 22413 Hoskins Line in Station# 1.All run reports,and personnel files will be kept in the Chiefs Office at this location. Other equipment files that are associated with specific apparatus files and Pre Plans will be kept at the respective halls.Although the office in Station# 2 is much nicer the location is not as practical. 7. Trucks: The specifications for the new trucks have arrived,and should be in the hands of the C.A.O.by October 14 2016,for the addition of the required legal documentation. The West Elgin Fire Chief presented a report to both Stations on October 5 and 6,which included the rationale for the type truck that was specified. Equipment included on the trucks was explained,equipment that was not included on the truck was also explained,and pictures of what the finished truck will look like were also presented.Both stations had the opportunity to provide input into the final truck. Both Councilor Wolf,and Councilor Leatham were present at there respective stations meeting. Respectfully Submitted: Approved By: West Elgin Fire Chief Scott Gawle � y Jeff Slater C.A.O. Attachments: 1. Letter from West Elgin Chief to Fire Underwriters 2. Fire Underwriters Response. Mr.Robert Aguiar September 7,2016 Fire Underwriters Survey Suite 600 175 Commerce Valley Drive West Markam ON OT 7P6 Good afternoon Sir. In August of 2016 I spoke to you regarding the Fire Underwriters downgrade of The Municipality of West Elgin Insurance Rating.Our downgrade is the result of our frontline fire apparatus aging past what is considered the serviceable life span of the equipment. As you well know the Municipality of West Elgin is serviced by two newly amalgamated fire stations, Station l (Rodney)and Station 2(West Lome).Both stations have a pumper that has aged out.During our telephone conversation you had indicated that Match 212017 was the date at which The Municipality of West Elgin insurance rating will be downgraded. The Municipality is currently in the process of preparing a Request for Proposal to purchase new Fire Apparatus.I have enclosed the Council Resolution passed on August 11 2016. My inquiry is two fold: 1)Would it be possible to have the Downgrade of the Insurance rating stayed,if we order a new fire apparatus for delivery in 2017,to replace Pump 2? 2)When we take delivery ofthe new fire apparatus would it be possible to extend the gradable life span of the second truck,Pump 1? In conclusion,would this proposal,which includes the purchase of a new fire apparatus for delivery in 2017,to replace Pump 2,the extension of the gradable Wespan of Pump 1,until the purchase of a second fire apparatus,be sufficient to prevent the downgrade of the Fire Underwriters Insurance Grading? 1 Iook forward to discussing this matter further.Please contact the undersigned at your convenience. Sincerely: Jeff Slater West Elgin Fire Chief 519 857 6132 westelginchie€@hotrnail.com a aselXisntraartsr�as�F CIO SCM Opa lni'nr�lmelligffle - September 22nd,2015 Municipality of West Elgin 22433 Hoskins Line Box 490 Rodney,ON OL2CO Attention: Jeff Slater,lure Chief Rio Munk ipa l tg of West EW*—fteq wA for 5rada ble We Extension Please find fire Underwriters Survey's response to your letter,dated September 70',2016,regarding consideration of"`staying"the downgrade of fire insurance classifications for the MunkipaNty of West Elgin. Currently,due to the age and increased unrelfabft of apparatus,fire insurance dassifications attributed to the Munlc4mft of West Elgin have been published with a pror+fs ono Status.Eire Underwriters Survey established a twelve (12) month provisional period in which the Municipality will have the opportunity to replace current apparatus over the creditable age limit with apparatus meating the standards for insurance grading recognition. Specifically,the Municipality of West Eigin has requested that pre Underwriters Survey extend the lifespan of current apparatus(Pump 1,and pump 21 until the Municipality is able to replace said apparatus. fire departments are evaluated on the number of engine companies In service relative to the overall fire potential in their respected area of protection,for the purposes of fin:Insurance grading,engine apparatus are required to be adequately horsed and staffed in order to receive full credit: RecWdtion and creditfor engines maybe reduced or withheld based upon the measured reliability of the pumps and the apparatus upon which they are installed (factors such as age,listing,testing,etc.). In consideration of your letter referenced above,as wall as Councils motion to replace the two average apparatus In the heat,Fire Underwriters Survey man agree to extend the prorr&kwd Status an additional twelve(12)months. The provisional status will be granted to both Pump 1 and Pump 2 fora twelvemonth period,beginning March 17th, 2017. Should you have any further questions,please feel free to contact me. Regards, Robert Agrriaar Senior Public Fire Protection Speclalist Fire Underwriters Survey Ca orta ors ardurtrcEada 3399 riemeis 1?ai�e 173 COM Meru eVaft en" 268!Ct BWAmtd East 238 BMWWM Avow%suft3W WnOhY.GCV5CW9 West Montreal,QC li2M 2A2 &&dffioutra,N5 B381Ya 11 0665-5662 Marir6arrr,ON EST 7PS 1(SWI 263-5353 $I88I}}639,4528 i�Ii}2688D6r} � w e. i �y OP Q O£ N U x ^ 2 � The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Mary Bodnar, Deputy Mayor Heather James, Planner Lee Gosnell, Public Works Superintendent DATE: October 13, 2016 SUBJECT: Report on Healthy Communities Partnership and Get Active Elgin RECOMMENDATION: THAT the Report on Healthy Communities Partnership and Get Active Elgin from the Deputy Mayor be received; AND FURTHERMORE that the Council of the Municipality of West Elgin and staff members continue to participate in the Healthy Communities Partnership and the Get Active Elgin initiative. INTRODUCTION: Following up from the Healthy Communities Partnership meeting held on October 5, 2016 in Springfield. BACKGROUND: BUILD THE CASE We are investigating: 1. Rural access to recreation 2. Affordability 3. Transportation barriers 4. Accessibility to sport venues 5 CONDITIONS FOR COLLECTI VE IMPACT 1. Common agenda 2. Shared measurement 3. Mutually reinforcing activities 4. Continuous communication 5. Backbone support (provided by ESTPH) PURPOSE 1) To build on strong municipal support for the Get Active strategy 2) To identify priorities and common themes for West Elgin 3) To confirm the key points of contact with each municipality 4) To identify and build additional connections with other partners and organizations At the Workshop on Oct. 5t" in Springfield the above items were discussed and the common theme was that volunteers were desperately needed for all organizations. This could mean that the Municipalities may have to put up dollars to have events. This would-involve contacting local organizations and key people to set up attendance at our Council meeting on Thur. Nov. 24, or have the meeting after our Council meeting, or set up a Town Hall meeting the same day at B:ODpm At the Workshop 4 categories were presented: Infrastructure Needs Program/Fees/Subsidy Needs Equipment Needs Other Needs INFRASTRUCTURE NEEDS West Elgin Arena: West Elgin Recreation Centre; Rodney Fairgrounds: Walking Trails; Splash Pad; Playground equipment at Marina; In-door Covered Pool. PROGRAM/FEES/SUBSIDY NEEDS YMCA: Ball hockey; Gymnastics: Sponsors - use the bus to transports people to activities in area. EQUIPMENT NEEDS Indoor Climbing walls; Basketball; Groomer and maintenance for walking trails. OTHER NEEDS Volunteers; Staffing for programs As a wish list we choose to have an In-door Covered Pool and have an Exercise area set up. The reason being that the nearest one to us is in Blenheim, Chatham, London or St. Thomas. This could be a very large area that would draw people to our community. We need Council to also give ideas as to what we need in our area, so that it can be presented to the Healthy Communities Partnership, in order that it can be considered for the Trillium Grant to be applied for in March, 2017. This is also the reason that we would request that a meeting with community members be initiated for their input as soon as possible. COMMUNITY GROUPS RODNEY Port Glasgow Yacht Club —785-0189; Adult Social Centre — 785-0186; Shufflers & Carpet Bowlers — 785-0866; Fair Board-785-1858; Kiwanis Club -- 785-0241; Horticulture Society- 785.1844; Library-785-2100; Lions Club-785-0879-Masonic Lodge-768-1798; Minor Soccer-854-7289;Legion-785-211 1;Nature Club-785- 0176 COMMUNITY GROUPS WEST LORNE Arts&Cookery-768-9986;Eagle Community Centre-768-2698;lnternation Club- 851-3900;Kiwanis Club-768-1798;Optimist-476-6154; Legion-768-1890; Masonic Lodge-472-6108;Skating Club and Minor Hockey;Lawn Bowling-693- 0943;Horticulture-768-2665;Libra ry-768-11 50;Womens Institute-768-1526 Thank you, Mary Bodnar; Heather James; Lee Gosnell Respectfully Submitted, Reviewed by, Mary Bodnar Heather James Deputy Mayor Planner Reviewed by, Approved by, Lee Gosnell co tt awe A CGA Public Works Superintendent C.A.O.-Clerk C y OP e`S6.YP VNI �N a . a v ci The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Magda Badura, Treasurer Scott Gawley, C.A.O.-Clerk DATE: October 13, 2016 SUBJECT: Funding Application Process Update RECOMMENDATION: Application of the OCIF (Ontario Community Infrastructure Fund) Top-up fund is to be used for Rodney Waste Water Plant Rehabilitation. CWWF (Clean water & Waste water Fund) is to be used for new SCADA system and generator at the Rodney Waste Water Plant. I INTRODUCTION: The Municipality of West Elgin is in the process of applying for additional Grants offered by the Provincial and Federal Government for the rehabilitation of the Rodney Sewage System. BACKGROUND: Rodney Sewer infrastructure is over 40 years old with useful life of 50 years. Recently the plant has been experiencing serious operating issues causing Environmental and Health & Safety concerns. Currently we are in the process of completing the following fund applications: • CWWF (Clean Water and Wastewater Fund) is a federal program designed to accelerate short-term community investments. Since it is a non-competitive grant we've decided to focus on the most crucial areas of the plant in need of replacement. Among many projects listed a new SCADA system and a new generator was the top priority. The following is the breakdown of the maximum funding the Municipality of West Elgin will receive: Federal Allocation $293,427 50% Provincial Allocation $146,714 25% Municipal $146,714 25% Total 586 854 100% i The entire grant will be spent towards both projects. Based on the application guideline his project must be completed by March 31, 2018. The application deadline is October • (OCIF) Ontario Community Infrastructure Fund — Top up Funding — is targeted to communities who did not receive funding under the last application-based intake. Through the Top=up Funding we will be able to address critical issues related to the Rodney's sewage infrastructure. Our top-up funding cap was set at $1,745,878, we are applying for $2.1 mil in hopes to get $1.6 mil from both Provincial and Federal Government. Application submission deadline is October 21St • (OCIF)Ontario Community Infrastructure Fund — Formula-based Component is designed to recognize additional or different infrastructure needs and economic conditions. Under the formula-based component we have received predictable funding for the next 3 years as per below: o 2017 formula allocation $105,297 o 2018 proposed formula allocation $148,824 o 2019 proposed formula allocation $225,65 8 Total Under the formula-based component the proposed formula grants can accumulate for up to 5 years to address larger infrastructure projects. The specific project will be part of 2017 Capital budget discussion. The application deadline is December 16tH • SCF Small Community Fund — West Lorne Sewage System —was nominated by the province to the federal government and has since been approved for funding. Provided that the Municipality of West Elgin enters into a Contribution Agreement, and subject to the terms and conditions of the CA, the federal and provincial governments will each provide 33% toward the total net eligible costs of the project up to maximum of$1,901,032 described as follows: • Maximum Provincial Contribution $ 950,516 - 33% • Maximum Federal Contribution $ 950,516 - 33% • Municipal Contribution $ 950,516 - 33% • Total Net Eligible Cost $ 2.851.548 • Canada 150 Fund — Funding is available in the form of grants or contributions for projects that support the objectives outlined in Canada 150 Fund Guide. We are in the process of contacting local service clubs and forming Canada 150 committee. Application deadline is October 318t. Respectfully Submitted, Reviewed by; Magda Badura tt aw ey, C A. G.A. Treasurer C.A.O.-Clerk v�YNQ� �F The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, C.A.O./Clerk DATE: October 13, 2016 SUBJECT, TekSavy Agreement RECOMMENDATION: THAT Council authorized the Mayor and C.A.O./Clerk to sign Tower Site Licence Agreement for two tower sites in West Elgin with TekSavy Solutions subject to consensus as to content of Licence Form. INTRODUCTION: TekSavy Solutions Inc. is looking to expand their wireless high-speed internet into the Western Elgin area. DISCUSSION: TekSavy has investigated a number of potential sites in the Municipality of West Elgin and Dutton Dunwich. Two of the sites that will aid in bringing wireless internet to the Municipality of West Elgin 1. West Lorne Fire Hall is recommended to be the main tower to relay a wireless signal. (This Tower Site allows easy access to High Speed Fibre to transmit wireless high speed signal other towers that TekSavy will be erecting in the area for Residential and Commercial businesses within the site view of the Tower at the West Lorne Fire Hall). 2. Port Glasgow Trailer Park is recommended to be one of the receiving site's from the West Lorne Tower Site for high speed internet to the Port Glasgow Area. The Tower Site Licence Agreement has been developed with the assistance our Municipal Lawyer Stephen Gibson, Respectfully Submitted b �_Y Scott Gawley, CPA, C C.A.O./Clerk Attachments Tower Site Licence Agreement By-Law U m � y � ��'f998'a1 The Municipality of West Elgin TO: MAYOR AND COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: OCTOBER 13, 2016 SUBJECT: ZONING BY-LAW AMENDMENT APPLICATION FOR KEVIN AND RACHEL WEBBER RECOMMENDATION: THAT Council of the Municipality of West Elgin APPROVE Zoning By-law Amendment File No. P8116, subject to the provisions on the attached By-law. REASONS FOR AND NATURE OF THE APPLICATION: The purpose of the Zoning By-law Amendment application is to rezone the subject lands from General Agricultural (A1) to Site-Specific General Agricultural (Al-5) to permit an additional use on the property that being a non-addiction wellness facility focused on equine care. There will be a total of ten residents and staff members initially residing in the existing single detached dwelling on the property, with the potential to build an expansion on to the existing dwelling to house a maximum of 24 residents and staff members. All existing Al Permitted Uses will continue to be allowed on the property. The subject lands are situated on the north side of Johnston Line, within the geographic Township of Aldborough. The lands are legally described as South East Part of Lot 11, Concession 2 Western Division (being Part 2 on RP 11 R-5784) and known municipally as 22678 Johnston Line. The subject lands have an area of 22.27 ha (55.03 ac.), a depth of 778.35 m (2,553.64 ft.) and a frontage of 333.06 m (1,092.72 ft.) along Johnston Line. The parcel contains a single detached dwelling, horse barn and riding arena. The parcel will be serviced with a new private water well and new private septic system. The location of the subject lands are on the attached Key Map. SUMMARY/CONCLUSION: The application has been assessed for appropriateness with regard to existing policy and the impact of the proposal on the surrounding land uses. The application is consistent with the Provincial Policy Statement and conforms to the County of Elgin Official Plan and the Municipality of West Elgin Official Plan. AGENCY CIRCULATION: The.application was circulated to the applicable public agencies for comment and to all neighbouring property owners within 120 metres of the properties; no concerns were raised. i DISCUSSION: Provincial Policy Statement Under Section 3(5) of the Planning Act, the Municipality "shall be consistent with" matters of provincial interest as 'set out in the Provincial Policy Statements (PPS). Agriculture, Sewage and Water and Cultural Heritage policies were reviewed. Comment: In prime agricultural areas, on-farm diversified uses are permitted. The subject lands are currently cashed cropped and the owners intend to raise horses on the property. The proposed non-addiction wellness facility will be secondary to the principle agricultural use of the property and will be limited to buildings and/or structures on the property. A new private water well and new private septic system will be installed prior to occupancy. Conclusion: The proposed Zoning By-law Amendment is consistent with the PPS. ' County of Elgin Official Plan The subject lands are designated Agricultural Area as shown on Schedule 'A' Land Use in the County of Elgin Official Plan. The Agricultural Area designation permits secondary uses and defines them as any land use that is secondary to the principle use on a property. If the principle use is agriculture, then the secondary use must be accessory to and subordinate to the agricultural use. Factors to consider in determining whether a use is a secondary use include: a) the amount of land devoted to the secondary use in comparison to the amount of land devoted to the principle use; b) the size of the building housing'the secondary use in relation to the sizes of building(s) accommodating the principle use; c) the nature of the secondary use itself and whether the use is operated by the owner of the property; d) the number of people employed by the secondary use in relation to the number of people employed by the principle use; e) the extent to which retail sales occur as a component of the secondary use; and, f) the amount of traffic generated by the secondary use in relation to the principle use on the property. Comment: The proposed non-addiction wellness facility will be secondary to the principle agricultural use of the property and will be limited to buildings and/or structures on the property. The nature of the secondary use will have no impact on the primary use of the property and on surrounding land uses. The secondary use will be operated by the owners of the property. The wellness facility will have a limited number of staff and no retail sales are part of the use. Lastly, there will be minimal traffic generated by the secondary use. Conclusion: The proposed Zoning By-jaw Amendment conforms to the County of Elgin Official Plan. Municipality of West Elgin Official Plan The subject lands are designated as `Agricultural' on Schedule E' Rural Area Land Use & Transportation Plan in the Municipality of West Elgin Official Plan. Secondary uses are permitted where they are limited in scale as prescribed by the Zoning By-law and are clearly secondary to the principal use of the parcel on which they are conducted. Compliance with MDS Formula One (MDS l) shall be required. Comment: The proposed non-addiction wellness facility will be secondary to the principle agricultural use of the property and will be limited to buildings and/or structures on the property. The proposal meets the MDS I setback. Conclusion: The proposed Zoning By-law Amendment conforms to the Municipality of West Elgin Official Plan. Municipality of West El-gin Comprehensive Zoning By-law 2015-36 The subject lands are zoned General Agricultural (Al) in the Municipality of West Elgin Zoning By-law. The Al Zone permits agricultural use, single unit dwelling, bed and breakfast establishment, agri-tourism use, secondary farm occupation and similar uses. A non-addiction wellness facility is not a permitted use in the Al Zone therefore a Zoning By-law Amendment is required. i In the proposed amending Zoning By-law, the following provisions are proposed: • Non-addiction wellness facility is a permitted use, in addition to all other Al permitted uses; and, • For the purposes of this Amendment, a "non-addiction wellness facility" shall be defined as an establishment that provides full-time health services for the body and mind for non-addictive substance disorders for 24 hours a day and for a period of no greater than thirty (30) days on an in-client basis. Full-time staff that provides full-time care to clients shall also be permitted to reside on the property. Respectfully Submitted, Reviewed by: Heather James, MCIP, RPP R. Scott Gawley, C.P.A., C.G.A. Planner Administrator/Treasurer KEY MAP pr: uRS784 ce..x [.aP ixp. to Jdt, n` .ii�r� sfin.r roa i sy u�r d elL to fiun+o .."A }rurm,«..'e! ; >< a� learn 14 ED Ie�eJ j 1 ,. P„�4•�Raml Sol,-iEon Li.e ____�---- _ ,�o a�s�a �-- S_.-Vl��n F.na. C �) qP'J Q y' Nd fy Q .l l) v '7898'. The Municipality of West Elgin TO: MAYOR AND COUNCIL, MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: OCTOBER 13, 2016 SUBJECT: PROPOSED CONSENT APPLICATION FOR ALLAN (CHARLES) WOOLNER, FILE E 74116 RECOMMENDATION: THAT Council of the Municipality of West Elgin recommend APPROVAL to the Land Division Committee of the County of Elgin for the proposed severance application file E 74116 for Allan (Charles) Woolner, West Part Lot 3, Concession 2 WD provided the following conditions are included: a) That a Zoning By-law Amendment is in force and effect for the severed parcel; b) That Municipal drain re-apportionments (if required) have occurred; c) That taxes have been paid in full; d) That two copies of the registered surveyed have been provided to the Municipality; and e) The lands being conveyed are registered in the same name and title as the lands to which they are being added. BACKGROUND: An application for proposed severance (file E 34116) was originally submitted to the Municipality by Allan (Charles) Woolner in 2015. A survey was prepared for the proposed severance and it was discovered the measurements were incorrect. The owner/applicant was required to resubmit the severance application. The owner/applicant is requesting the severance of a 569.6 m2 (6,131.12 ft. , 0.14 ac) parcel of land, legally described as West Part Lot 3, Concession 2 WD, on the north side of Johnston Line, in the geographic Township of Aldborough, and known municipally as 20546 Johnston Line (as shown on the attached Key Map) to be added to an adjacent non-farm residential parcel, 20566 Johnston Line. The proposed severed lands are zoned General Agricultural (Al) in the Municipality of West Elgin Zoning By-law 2015-36 and designated Agricultural in the Municipality of West Elgin Official Plan. The purpose of the severance is to facilitate a lot addition for an adjacent residential parcel. The proposed severed parcel will have an area of 569.6 m� (6,131.12 ft.2, 0.14 ac), a width of 44.5 m (146.0 ft.) and a depth of 12.8 m (42.0 ft.). The proposed severed lands are vacant. The proposed retained parcel will have an area of 39.89 ha (98.57 ac) and has frontage along Johnston Line. The proposed retained parcel contains a single detached dwelling and associated agricultural buildings and is serviced with private water and private septic system. Agricultural and non-farm residential uses surround the subject lands. The location of the subject lands are on the attached Key Map. The proposed severance application is also associated with another severance application that will result in a land swap between 20546 Johnston Line and 20566 Johnston Line. DISCUSSION: Provincial Policy Statement (PPS) Under Section 3(5) of the Planning Act, the Municipality "shall be consistent with" matters of provincial interest as set out in the Provincial Policy Statements (PPS). Lot adjustments in prime agricultural areas are also permitted for legal or technical reasons which includes easements, provided no new lot is created Comment: The proposed severance application is to facilitate a lot addition for an adjacent non-farm residential parcel. The owner's reason for severing the parcel of land and merging with the adjacent non-farm residential parcel is to correct the boundaries of the parcel as the lands are currently used for residential purposes. No new lot will be created as a result of this severance. Conclusion: The proposed severance application is consistent with the PPS. County of Elgin Official_Plan The subject lands are designated 'Agricultural Area' on Schedule 'A' Land Use in the County of Elgin Official Plan. Section E1.2.3.4 Lot Creation on Lands in the Agricultural Area permits minor boundary adjustments for legal or technical reasons that do not result in the creation of a new lot. Comment: The proposed severance application is to facilitate a lot addition for an adjacent non-farm residential parcel. The proposed lot addition will result in a minor boundary adjustment. No new lot will be created as a result of the severance. Conclusion: The proposed severance application conforms to the County of Elgin Official Plan. Municipality of West Elgin Official Plan The subject lands are designated as Agricultural in the Municipality of West Elgin Official Plan. Consent policies permit a severance for the purposes of adjusting or correcting lot boundaries and permit the transfer of small amount of land to be added to an abutting lot provided: a) The conveyance does not lead to the creation of an undersized, irregularly shaped lot(s) unsuited to the purpose for which it is being used or proposed to be used, or contrary to the provision of the Zoning By-law unless the By-law is otherwise amended or a variance is granted; b The lands bein g conveyed registered in the same name and title as the lands Y are re g to which they are being added; and, c) It is stipulated in the granting of the severance that any subsequent conveyance or transaction will require a future severance. Comment: The proposed severance application is to facilitate the severance of a parcel of land from an agricultural parcel to be added to an abutting non-farm residential parcel. The owner's reason for the land swap is to correct the boundaries. The land swap will create more efficient parcels. No undersized, irregularly shaped lots will result from the proposed severance. As a condition of severance, the lands being conveyed will be registered in the same name and title as the lands to which they are being added. Conclusion: The proposed severance application conforms to the Municipality of West Elgin Official Plan. Municipality of West Elgin Zoning By-law 2015-36 The proposed severed parcel will be rezoned from Agricultural (Al) Zone to Rural Residential (RR) Zone. The RR zone will permit a single unit dwelling, bed and breakfast establishment, day care centre and home occupation. The proposed retained parcel will remain zoned General Agricultural (Al) Zone. The Al Zone permits agricultural uses. Respectfully Submitted, Reviewed by: Heather James, MCIP, RPP R. Scott Gawl , C.P.A., C.G.A. Planner Administrator/Treasurer KEY MAP IU.JL%k"-., V, arm .0 e. Tr a' d� R 4 / 16 t C C s n N � m 3 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, C.A.O./Clerk DATE: October 13, 2016 SUBJECT: Seaside Storm Water &Wastewater Serving Municipal Class Environment Assessment Proposal RECOMMENDATION: THAT Council will permit Seaside Developments Inc. to have access to the preferred Seaside Wastewater Treatment Plant Site from Municipal Lands; AND FURTHER to enter into a Municipal Responsibility Agreement, as required by MOECC in principle subject to submission and approval of further Engineering Studies & Design Criteria; INTRODUCTION: Seaside Developments Inc. held a public meeting on July 28, 2016 to present their preferred alternative for Stormwater and Wastewater Servicing Municipal Class Environmental Assessment (EA) phase 3. DISCUSSION: The information prepared by Seaside Development Inc, consultant Sco-Terra Consulting Group has been reviewed by the Municipality of West Elgin's Engineer Chris Lierman of Spriet Associates —Architects and Consulting Engineers. Seaside Developments information presented at the July 28th Public Meeting was posted on the Municipality of West Elgin's Website. The conclusion of the review completed by Chris Lierman, P.Eng.; Specially, Spriet Associates had been requested to review the class EA documentation with regard to the following items: 1. Access to the preferred WasteWater Treatment Plant location from Municipal lands; and 2. Agreement in Principle to enter into a Municipal Responsibility Agreement, as required by Ministry Of Environment and Climate Control. At this time, Spriet's do not have specific issues or concerns with the above two (2) issues. Seaside Developments have requested a delegation at the October 13, 2016 Council to request: 1. Access to the preferred WasteWater Treatment Plant (located on Seaside Property) from Municipal lands; and 2. Agreement in Principle to enter into a Municipal Responsibility Agreement for the WasteWater System. Scott Gawley, CP , CGA C.A.O./Clerk Attachments Review E-Mail from Chris Lierman, P.Eng To: Muncipality of West Elgin Mayor & Council From: Port Glasgow Trailer Park Committee of Council Date: August 12, 2016 As council knows in the near future all facilities must be totally accessible for all residents and guests. As a committee we have tried to come up with some ideas that would help the municipality achieve this goal. We have discussed having a mat installed at the new Blue Flag Beach to accommodate access to the water for everyone, which we understand that the municipality is looking into. So we would like to Thank You in advance for this project. Our committee has also discussed having Grey Line between Lakewood Park and Enchanted Hideaway and all roads south made Golf Cart Friendly. We feel that this would greatly increase the accessibly for many seasonal residents in this area. In the past the OPP have been policing golf carts and advising drivers that these vehicles are not allowed on public roads and that charges can be laid. Therefore if we made this area golf cart friendly police could then focus their efforts on police matters. We are asking council to consider this proposal for the accessibility for all. Thank You 1;Z SEPTEMBER 20,2016 lJ1NIMPALI We 7 Ruelv eLwrnr Et SEP Z 6 _O Municipality of West Elgin 22413 Hoskins Line—Box 490 Rodney,ON N0L 2C0 Attention Mayor Bernie Wiehle RE:Canoeing the Thames River Dear Mayor, About three weeks ago,my wife and I decided it would be fun to paddle the Thames River.From a launch site in Dutton Dunwich,we paddled to the Big Bend Conservation Area.It was a wonderful experience which I'm sure other canoeists or anglers would enjoy.We had a great day bird watching and seeing the river from a new vantage point.And,on the last leg of our journey we met several other canoeists as we neared Big Bend. Besides the long paddle(5hrs startto finish),it made me realize that West Elgin has within its geographic boundary a natural resource that could be exploited during the summer season.On the route we took,the river flows at a slower pace and had few hazards.It meanders through the country side and is almost silent as you cruise along its length.For any outdoor lover,it's an adventure.It could also be a tourist adventure. There are,however,several problems that need to be resolved in order to make it a more enjoyable experience.First,access to the Dutton Dunwich launch site was a ten foot drop to the water with no hand holds or steps to the so-tailed launching pier. We might have selected a shorter route if there were more accessible locations such as from bridges that span the river.In fact, we did meet another couple who launched from the Graham Road Bridge.They described the access and launch as extremely difficult.Second,there were no accessible rest areas on which to stop and have a'shore'lunch because of the sloped banks and muddy shores.But at the overpasses where abutments were present or rock had been assembled to control erosion,they may be able to accommodate such temporary landing sites. We know that there are numerous challenges,issues and obstacles to using the river as a recreational resource.Issues may include river access,private land,safety,flooding„litter,vandals,liability and policing.But,the potential is there within reach of the community to exploit it,sell it and export it to the nearby places like London and 5t Thomas as a'life time experience'. We hope you will engage and share the idea amongst others on council.More importantly,we believe it will lead to a more involved discussion on Tourism options for West Elgin and lead to attracting more visitors.Thanks for sharing. Sind ly, Ms Kelly VN ll West Lorn SEPTEMBER 20,2016 Municipality of West Elgin 22413 Hoskins Line—Box 490 Rodney,ON NOL 2CO Attention Mayor Bernie Wiehle RE:Networking with Cyclists Dear Mayor, On a recent holiday into the Muskoka-Parry Sound area, I came across the attached article about bicyclists and the Ontario by Bike Network.The article describes some of the simple needs that cyclists want to experience when they go riding. Described as`cycling is about the journey, not the destination',they like to visit and experience communities.This can be of great value to local businesses,albeit shops, restaurants or accommodations.Cyclists want an environment that provides a welcoming and safe atmosphere with an interesting riding experience.And, more importantly, it is a growing recreation that shares information. With two abandoned rail lines connecting Chatham to St.Thomas,or low volume paved roads through the West Elgin and Dutton Dunwich communities,cyclists could experience a great journey without having to travel long distances to places like Muskoka Parry Sound. West Elgin does have a nice beach and harbor at Port Glasgow.The area has several wildlife tracts that could be exploited.And,there are several historic churches and buildings nearby to pique their interest. The article is for you to enjoy and share amongst others on council. Hopefully, it will lead to a more involved discussion on more options for Tourist Dollars and attract new faces to our lovely community. Thanks for sharing. Sinc%C. Petesell dscape Architect West Lorne,ON EXPLOA NMI fix t K -Z ;2 Ow ' I 1 ;P S � A }S � a' aij5 aw B.A 5", EG", IIA y _ _ "" E JK- d �� nfr s r y f �°G � f ti xra a Accepting New and Emergency Patients. We Welcome Children! Relaxing Sedation • Wisdom Teeth Extractions Cosmetic Veneers and Smile Design • Implants & Laser Surgery Root Canals • Digital X-Rays 7 James Street, Parry Sound • (705) 746-8317 www.georgianbaydentistry.com hi' r 5 •F �-,��'t t�}�� .. � �� a� .I/� t .�Vlrii � ski' ��•�." '\ '"' f n ?i `+ w_- ��� �s �s � Y.! - l tV ff4" r «N fir. 1i r' Nt if f y A :4 + ., TAM dg Mks , t`• ks t `= r t r . } • - • a • ■ 0 - - B 9 4 B U 3firn�,"��UL"1 P v�.i �a r. t }'. 1�1N' r (.�;�.- e o A _ - • ■ o - - ■ • o •A f a+ r �6 ....... _:. TA IF ON At Mm r Y 1 1 1 1 1 1 i l 1 1 1 1 1 1 • r 1 1 1 1 1 1 r 1 1 1 1 1 • s 1 1 1 ry r1� w I "T { �:..Fh. :,'r,F fie - `2 3t3 a,r..� k. �' � - 1 r �k�x o �` - '� >l;. 1 z o `ti ° `' a. r S y�,�A J Js, '°'ag. - IKt ` z RAM ,E f 4 j ' S are certified as bicycle friendly that cyclists can stop at and consumers can connect Y with. k. For cyclists, the Ontario By Bike Network offers a variety of information on cycling in i Ontario, inspiring visitors and residents to explore more by bike. With the assistance of downloadable online maps and other resources, they can plan a day trip or multi- day cycling itinerary with stops at certified r bicycle-friendly businesses en-route, including accommodations, restaurants, GEORGIAN ` M cafes, attractions, business areas and bike stores. The intent is to get cyclists out to more of the province by bike. 1 'T'ourism industry partners benefit when Ontario By Bike Network certifies and sale promotes bicycle friendly communities and businesses. The network is open to accommodations,food services, attractions, business areas,cycling-related businesses and «, organizations interested in cycle tourism. There are 34 regions across the province J • currently participating in the Ontario By Paddling Centre Town S •• 705;746-49361 Bike Network,with more than 1,250 bicycle- friendly businesses. There are currently 56 registered locations in Parry Sound District, "We launch each region with an �*—� `. �� information workshop, after which local 111EW'lOCAIQNTQSERVEYOUBEITER� businesses register online to participate SAME PROFESSIONALAND COURTEOUS:STAFF [ and promote themselves as a cycle-friendly location. Each category has a different set of certification criteria to comply with: typically, this includes secure bike parking; access to cycling information; healthy food options; and an openness to being hospitable to cyclists who may want to fill NEW their water bottles and use washrooms," OPEN SATURDAYS! explains McCreesh. "Cyclists are a tight-knit --.- community. if they have a good experience FREE DELIVERY! Big,Bright Pharmacy at a business, they'll share that with others with expanded and are likely to return themselves, either over the counter on another cycle trip or in `civilian clothes' , w health aid with their family and friends. Businesses products. reap the benefits of being a member of this network." • • . • In addition to its website, the Ontario By i . • 1 , Bike Network uses social media presence, an annual cycling guide, e-newsletters, • and presence at commercial shows and cycling events to help promote member y communities and businesses, McCreesh has noted a huge influx in locations from the eastern part of Parry • °• • • E • SEPTEMBER 2016 t1 Lane Family ; CUSTOM PICTURE FRAMIN[3 see � 'A� , �'z�STc Er+hEAvoVRS ; Every Tuesday is SENIOR'S DAY "There's no doubt Tell us that you are a that Ontario By Bike Senior (60+) Network is influencing to the growth of cycling Receive 25%off in Parry Sound." up to 19 your purchase! up 11 ofSeiectFrames* x14 $64 (some exceptions apply, Up to 14X18 $78 SSG store for details) up to 16x20 $89 "Includes. up to 20X24 $108 prentitun glass,fovn core backing and L i v e w e l l w i t h hanging hardware Sound District registering in recent months. One of those locations is the Orrville Bakery ° °� + • come in check out our growing selection Barista, a popular destination for cyclists of Georgian Bay photographs. from Parry Sound who ride out, enjoy a Open 7 days a Week coffee and pastry, and then return home 4 Pine Drive s Parry Sound 26 James St, Pariy Sound; Oh again. The shop sees hundreds of cyclists a Ph.:(7&746 5753 7®�- '��$-Q'(�7 year, simply by having a rack out front and info{c�artisticendeavours ca www.pharmasave.cof'n vl WW2tistiaandoa�aurs ca. being accommodating of cyclists' simple needs. "Identifying places that service bikes is just as important as pointing out places cyclists ' can visit," explains McCreesh. "Having places where air is availably-or where tires can be replaced or repaired, is especially important for encouraging casual cyclists- like cottaging or camping families-to bring their bikes on their vacations." Parry Sound Bikes is one such location. "Interest in cycling has been growing by leaps and bounds in Parry Sound in recent • • Y ears, and we've seen a hug e growth in ' tourists, especially weekend camper-types who bring their bikes to the campground. It gives them peace of mind to know that a shop that can service their cycling needs is nearby, which they know about as a result of our membership in the Ontario By Bike q o Network," says Dave Scoffield of Parry Sound Bikes. ' "There's no doubt that Ontario By Bike Network is influencing the growth of cycling in Parry Sound," Scoffieid continues. "It's a great initiative. It encourages people to travel by bike and promotes healthy tourism — Parry Sound needs tourism." That's the intent behind the Ontario By Bike Network,after all,and.in the short time f that Parry Sound has been participating it already seems to be paying dividends.<- i 12 SIDEROADS MAGAZINE a , gonna V 507 - ' 4,.�. l Amyr n_y��,. Y r o-�',�,, i '-,FF"°�4 �' 3 r�rRr Ajb,q? ... f; �i �; 'f• QRO V n .•.S t r WNW INS t f f i x September 28, 2016 Municipality of West Elgin 22413 Hoskins Line, Rodney, ON NOL 2CO Attention Mayor and Council, On Friday,November 25, 2016 the Optimist Club of West Lorne will be hosting the annual Santa Claus Parade in West Lorne. The parade begins at 7:00 p.m. Starting at Gilbert Street then south on Graham Street through the intersection at Pioneer Line/Main Street and then ending at the West Elgin Arena where Santa and Mrs. Claus will disembark to visit with the local children and hand out candy bags. The remainder of the floats will continue on south to West Elgin Secondary School parking lot. The parade should last approximately 1 hour. We are looking for assistance for the following: Road closure assistance at the intersection of Main Street/Pioneer Line Pylons for side streets (Optimist members are available to man these) Monies to assist with the cost of the parade. Invoices/Receipts will be sent at a later date. The OPP have already been contacted for temporary closure from the 401 and Graham Road at Marsh Line but I am still waiting on confirmation at this time. We thank you in advance and invite you to join us Yours in Optimism, Karen Gonsalves Optimist Club of West Lorne Santa Claus Parade Co-Chair Importance: Hig7dh I-LJeiCg[i110R5-CC'f�pt•'i7y-LORrCrCfIGC --UCIC6rdEFUHS MUnICI UMb QU GV{7JI-Cti UC-'1(3'-MVI•,M - 5 Hello/ Bonjour, Please be advised that the Municipal Delegation Request Form for the Rural Ontario Municipal Association (ROMA) Conference is now available online. Information about delegations and a link to the form are available here: htt :/(www.mah, ov.on.ca/Pa e15019.as x. The deadline to submit requests is Monday November 14, 2016. Veuiliez noter que le formulaire de demande de delegation municipals pour le congres de la Rural Ontario Municipal Association (ROMA) est maintenant disponible en ligne. Des renseignements sur les delegations et un lien versle formulaire sont disponibles ici : htt ://www•mah.. ov.on.ca/Pa_qel5l23.asp x. La date de soumission des demandes est le lundi 14 novembre 2016. Thank you/ Merci, Roji Roll Seevachandran Research Analyst Municipal Programs and Education i Municipal services Division Ministry of Municipal Affairs Ministry of Housing P:416-586-68so E:roil.seevachandranfontario.ca, p 2 a E H• TE SERVICES DEPARTMENT � B169 FRONT STREET ELLE11UE,ONTARIO TELEPHONE 613-868.8481 FAX 613-967-3208 K8N 2Y8 September 28, 2016 Lisa Thompson, MPP Huron-Bruce Room 425, Main Leg Bldg, Queen's Park Toronto, ON, M7A 1A8 ' Dear Ms. Thompson; RE: Municipal Resolution on Supporting Agricultural Experts in Their Fields i Motions _1_1_.1, Belleville City Council Meeting, September 26, 2016 i This is to advise you that at the Council Meeting of September 26, 2016, the following resolution was approved. f "WHEREAS, Ontario-grown corn, soybean and wheat crops generate $9 billion in economic output and are responsible for over 40,000 jobs; and WHEREAS, Ontario farmers are stewards of the land and understand the importance of pollinators to our environment and ecosystems; and WHEREAS, the Ontario government is implementing changes to ON Reg. 63109 that would prevent any Certified i Crop Advisor (CCA) from carrying out a pest assessment if they receive financial compensation from a manufacturer or retailer of a Class 12 pesticide; and WHEREAS, Ontario's 538 Certified Crop Advisors who are I capable of and willing to conduct pest assessments will be reduced to 80 should the proposed changes to the definition of professional pest advisor be implemented in August 2017 and i i ..Iz I i 11.1 Motions Page 2 Belleville City council Meeting September 26,2016 i WHEREAS, the reduction in CCAs would force corn and soybean farmers to terminate the relationships that they have built with experts that understand their unique crop requirements, soil types, and field conditions, placing undue delays on planting crops; THEREFORE, be it resolved that the Council of The Corporation of the City of Belleville supports the efforts of the Member of Provincial Parliament for Huron-Bruce to eliminate barriers to employment opportunities for CCAs, and allow Ontario farmers the freedom to engage in business with the E expert of their choice; and THAT a copy of this resolution be forwarded to all Members of Provincial Parliament, municipalities, and AMO." trust this is sufficient. l Y r r I , i I Matt MacDonald Acting Director of Corporate Services/City Clerk MMacDinh Pc:Todd Smith,MPP, Prince Edward-Hastings i i i i, COUNCIL RESOLUTION Res: 2016-YLO Wednesday Sept 14th,2016 Moved by: C e.,c•/ - Seconded by: THAT the Council of the Corporation of the Municipality of Dutton Dunwich supports working together with Elgin St. Thomas Public Health, the City of St. Thomas and County wide I municipalities to create a collective strategy for "Get Active Elgin", with the aim to secure Trillium funding. Recorded Vote Yeas Nays_ Carried: I.Fleck D. McKillop Mayor M. Hentz Defeated; B. Purcell t C. McWilliam - Mayor — — Mayor I t Ministry of Government and Mintst4re des Services Consumer Services gouvernementaux et des Services aux consommateurs Office of the Minister Bureau de la ministre 61`Floor,Mowat Block 6a etage,Bdirtce Mowat Ontario 900 Bay Street 900,rue Bay Toronto,ON M7A 1L2 Toronto(Ontario) M7A 1L2 Tel.: 416-327-8300 T61.: 416 327-8300 Fax: 416-326-1947 T61ec.: 416 326-1947 Dear Service Provider: I'm very pleased to be appointed the new Minister of Government and Consumer Services (MGCS), and excited about my new responsibilities and the opportunity to work with you as a key partner and stakeholder of MGCS. My predecessor, the Honourable David Orazietti, spoke very highly of the hard work that you do. The private sector plays an important role in the delivery of many govemment services. ServiceOntario works closely with the private sector to deliver driver's licences, health cards, land registration services, business registrations and a variety of other services. These successful relationships demonstrate the benefits of working with the private sector to achieve better value, secure investment and improve service. You have a very important connection to the people you serve. I know you take that role seriously. For that, I want to start with a big thank you for all the hard work and commitment you show to our customers helping to handle more than 25 million customer interactions we engaged in last year. As service delivery issues and needs evolve,we will continue to work with you on solutions to tackle these issues together and ensure we are always working towards a better customer experience in an effective and sustainable way. We need to continue to work together to make sure we keep providing quality service emery time.We do a great job, but there is always room for improvement. A 90 per cent satisfaction rate is impressive and is something to be proud vf;.loot it also means that 10 per cent of our customers—2.7 million people—think we should do a better job.' I know that my predecessor had expressed his gratitude for your work, but also his desire for continued progress and improvement, I echo those desires, and want us to continue to improve Serviceontario together. I believe we need to keep working to anticipate our customers' needs, am looking forward to working together, Sincerely, Marie-France Lalonde Minister w //001 Office of the Warden September 29, 2016 Chair and Members of the Thames Valley District School Board Sub'ect: ElementaEy Pupil Accommodation Review (Proposed) Elgin County Council considered the letter dated September 19th, 2016 on the above noted matter at its meeting held on September 27th, 2016. While it is recognized and acknowledged that the main purpose of the letter is to seek technical information on future development and community planning opportunities, Council remains very concerned about the criteria used to determine pupil accommodation. As mentioned on previous occasions, Council wants to emphasize the importance of schools as hubs in communities, the economic benefits of schools and the connection to residential development, the social impacts of dislocating students and transferring them to other schools and in particular the unique programs offered in rural schools, such as environmental programs. Any accommodation review should be cognizant of the broader impacts and not just focus on the bottom line. In addition, Elgin County Council would appreciate receiving a copy of your staff's rationale for the various suggested closings, boundary adjustments and other proposed changes to enable Council to better understand the reasoning behind these recommendations. Council understands that if the TVDSB accepts your staff's recommendations, then a public process will be initiated and input will he solicited from all stakeholders including Elgin County Council. Nevertheless, given what's at stake and the importance of this review, Council would appreciate a meeting with the board and staff to discuss these issues. We look forward to your response. Yours truly, r Bernie Wiehle, Warden cc County Council Laura Elliot, Director of Education, Thames Valley District School Board James Todd, Elgin County Trustee, Thames Valley District School Board County of Elgin Administrative Services Chris Goodall, Elgin County Trustee, Thames Valley District School Board 45OSun8etDrive Local Municipalities St.Thomas,ON N5R5V1 Phone:519-631-1460 City of St. Thomas www.elgincounty.ca WECPC W65i illio OMM001 OIICI�O OMMI 160 The West Elgin Community Policing Committee Elections June 2016 begin Sep 2016-June 2017 Chairperson Nominate Corrie Monaghan accepted Motion by:. Shirley Slaats Second John Eagleson closed: Mary Bodnar Vice Chairperson Nomination Joe Seman Jr accepted Motion by Mary Bodnar Second Shirley Slaats closed John Eagleson Secretary Nomination Grace Blanchard accepted Motion by Corrie Monaghan Second John Eagelson closed Shirley Slaats Treasure Nomination Mary Bodnar Motion by Dave Fletcher Second Shirley Slaats closed Fran Eagleson • Secretary helper Shirley Slaats • Elections closed by Corrie Monaghan •raea October 5, 2016 To the Head & Members of Council: �. �{/nr�u�L r/�1nKic�rrat•�.t• Pursuant to Policy B-008 of the Ontario Good Roads Association, the Nominating Committee shall report to the Annual Conference its nominations for 12 directors. The following members of the Board will automatically serve on the 2017-2018 Board of Directors in the following capacity: President Ken Laupp6, Manager, Road Operations - East, Planning & Infrastructure Services, City of Brampton 1 at Vice-President Luc Duval, Director of Public Works & Engineering, City of Timmins Immediate Past President Robert Burlie, Manager of Road Operations, EtobicokeNork District, City of Toronto Those nominated by the Nominating Committee shall be selected from OGRA's municipal or First Nations membership pursuant to the requirements for geographic representation contained in Section 12 of the Constitution, and so far as possible meeting the criteria established in Policy B-008. A full copy of the Constitution can be viewed on the OGRA web-site: OGRA Constitution The following incumbent Directors have put their name forward wishing to continue to represent their respective Zones: North (3 to be elected) Rick Harms Project Engineer City of Thunder Bay Southwest(3 to be elected) Andy Bruziewicz, Virginia Ridley, j Councillor Councillor City of Sarnia City of London Chris Traini, County Engineer County of Middlesex South Central (2 to be elected) Bryan Lewis, John McKean, Councillor Mayor Town of Halton Hills Town of the Blue Mountains f Ontario Good Roads Association Board of Directors ' Nomination and Consent Form We hereby nominate the following to the Board of Directors of the Ontario Good Roads Association for the 2017118 term of office: Name of Candidate Name: Position: 1 Municipality: Moved by: Seconded by: (Candidates must be nominated by two eligible members of OGRA. A resolution of Council is acceptable but not mandatory) Candidate Consent The candidate nominated above must sign below indicating they consent to the Nomination and agree to let their name stand for office. I, hereby consent to the Nomination (Name of Candidate) to the Board of Directors of the Ontario Good Roads Association. Signature Date Submit completed form and candidate's resume by fax or e-mail to the attention of Rick Champagne, Chair, OGRA Nominating Committee Fax: 289-291-6477 E-mail: info(a_ogra.orq From: AMO Communications communicate @amo.on.ca> Sent: Monday, October 03, 2016 4:53 PM To: Subject: AMO Policy Update-AMO Report to Member Municipalities- Highlights of September 2016 Board Meeting October 3, 2016 AMO Report to Member Municipalities: Highlights of the September 2016 Board Meeting To keep members informed, AMO provides updates on important issues considered at regular AMO Board of Directors' meetings. Highlights of the September 30, 2016 meeting include: Federal Infrastructure Phase 2 Design The Board approved overarching principles and design recommendations to form its response to the federal government's consultation request. The principles are based on maximizing municipal government interests and flexibility. For example: • identifying local funding priority is through local asset management plans; • funding based on formula allocation for all funding streams, yet provide for a carve out for major municipal capital projectsltransformative infrastructure projects; • align federal program with local needs through municipal asset management plans (including capital plans) which means past federal incrementality requirement for funding is eliminated; • funding eligibility expanded to local economic development projects, roads and bridges, sewer separation and climate adaptation among priorities as they are major portion of municipal assets; and • reporting based on a federal Gas Tax model tied to the next year's allocation. AMO Contact: Craig Reid, Senior Advisor, creidQamo.on.ca, (416) 971-9856 ext. 334. Energy Matters The energy landscape is evolving weekly. Bill 13, An Act in Respect of the Cost of Energy, outlines how the 8% residential electricity cost reduction will be implemented. The reduction is welcomed for customers, however, AMO will make a submission on the Bill seeking clarification about the confidentiality clauses, and the duration and source of revenue for the program. Bill 13 is vague on these and the impacts on municipal LDCs and how this compares to the impacts on Hydro One and the Province. AMO must get better information from the Minister of Energy on the proposed funding mechanism for the announced rural rate reduction. AMO will continue to take action on the price of energy which is economically challenging for municipal governments and our 1 communities. Note: Attend the Energy Symposium on November 3 and 4 to become more informed about energy now and into the future at Energy S m osium. AMO Contact: Cathie Brown, Senior Advisor, cathiebrownQamo.on.ca, ext. 342. Expanding Medical Services It is expected that the Province will be releasing a consultation paper shortly on a government proposal that could enable full-time firefighters, who are also certified primary care paramedics to use their medical training while working for a municipal fire service should a municipal government voluntarily agree. Premier Wynne, speaking both at the OPFFA conference in June 2016 and at the AMO conference in August 2016, has been clear that she and Cabinet want a consultation on the viability and efficacy of this proposal prior to Cabinet making an evidence- based decision to proceed or not on it. The Board will be ready to respond when the provincial discussion paper is released and members will receive an update in the near future. AMO Contact: Amber Crawford, Policy Advisor, acrawford amo.on.ca, ext. 353. Ontario's Changing Workplaces Review Interim Report to Ministry of Labour I The Board received an overview of the Expert Panel's Interim Report, a major review of the Labour Relations Act, 1995 (LRA) and the Employment Standards Act, 2000 (ESA). It has identified about 50 issues and over 225 options for feedback by October 14`x'. The final report is not expected until spring of 2017. The review has significant implications for both private and public sector employers, including municipal governments. The Board provided direction for the preparation of an AMO response to the interim report. AMO Contact: Nicholas Ruder, Policy Advisor, nruder(c��amo.on.ca, (416) 971-9856 ext. 411. AMO's 2015 Federal Gas Tax Fund Annual Report As required under the Administrative Agreement, AMO must submit an annual report highlighting Gas Tax investments in eligible projects to Infrastructure Canada by September 30th of every year. AMO board members have approved the 2015 Gas Tax annual report. The report will be sent to the federal government and distributed to the 443 Ontario municipalities for which AMO administers the Fund, Ontario MPs, and federal opposition leaders. AMO Contact: Chris VanDooren, Gas Tax Manager, cvandooren_aamo..on.ca, ext. 410. National Housing Strategy Consultation Affordable housing is essential for prosperous and healthy communities. The federal government has signaled its re-engagement in housing with a commitment to develop a National Housing Strategy. In Ontario, housing is a municipal responsibility unlike other provinces and territories. Given this, it is essential that AMO has a well-considered voice in the development and implementation of the national strategy. AMO's response will comment on the federal 2 government's proposed vision, principles, themes and outcomes as outlined on the federal website: Let's Talk Housing. Comments from municipal governments, District Social Service Administration Boards, and individuals are invited up until October 21st. AMO Contact: Michael Jacek, Senior Advisor, miacekgamo.on.ca, (416) 971-9856 ext. 329. Workplace Safety and Insurance Board (WSIB) Presentation Tom Teahen, President and CEO of the WSIB, provided the Board with an overview of the WSIB's priorities, claim rates for PTSD and presumptive for firefighters, its current funded position and projection for fully funded status, as well as costs and premium rates for municipal government (Schedule 1 employers) who unlike all other employers will not see rate decrease in 2017. These expected increases are attributed to the implementation of Bill 163, Supporting Ontario's First Responders Act (Posttraumatic Stress Disorder), 2016 AMO Contact: Nicholas Ruder, Policy Advisor, nrudergamo.on.ca, (416) 971-9856 ext. 411. Health Task Force The Board approved the establishment of a new AMO Health Task Force to provide advice to the Board on positions and advocacy strategy related to health policy issues. Deputy Mayor Mark Taylor (Ottawa) will chair the task force, with Mayor Graydon Smith, Bracebridge, acting as Vice- Chair. The Province is transforming aspects of the health care delivery and as a co-(under of significant heath programs —public health, land ambulance, long-term care, AMO believes it should be involved in any policy or program review with the Province. There needs to be a better discussion on the long-term fiscal sustainability of health care services and the appropriateness of funding some of theses services on the municipal property tax base. AMO Contact: Michael Jacek, Senior Advisor, mjacek(a,alno.on.ca, (416) 971-9856 ext. 329. Federal Consultations on National Accessibility Legislation Consultation on new national legislation to increase accessibility for persons with disabilities has begun. The Board approved responding to the federal consultations noting that national legislation to increase accessibility for persons with disabilities should apply only to areas of federal jurisdiction and not the broader public sector in Ontario, including municipal governments, which is covered by provincial legislation and regulation. AMO Contact: Michael Jacek, Senior Advisor, mjacek@amo.on.ca, (416) 971-9556 ext. 329. Bill 14 An Act to Prohibit Door-to-Door Sales OL Certain Products A Private Member's Bill, if passed., would enact a province-wide ban on the door-to-door sale of certain household energy products but could bring impacts to municipal governments. In particular, the Board is concerned with the lack of clarity regarding the responsibility of enforcing a provincial ban. This would be a new unfunded mandate and unacceptable. 3 AMO Contact: Nicholas Ruder, Policy dvisor, nruder amo.on.ca 416 971-9856 ext. 41 L y { ) LAS Updates One Investment Program High Interest Savings Account (HISA) has surpassed $180 million. The effective rate at the $150 million level is 1.1%. LAS/CHUMS is negotiating a new effective rate and will notify municipalities as soon as possible. AMO Contact: Jason Hagan, LAS Program Manager, jhagangamo.on.ca, (416) 971-9856 ext. 320. DISCLAIMER: Any documents attached are final versions. AMC)assumes no responsibility for any discrepancies that may have been transmitted with this electronic version. The printed versions of the documents stand as the official record. OPT-OUT: If you wish to opt-out of these email communications from AMO please Click Here. 4 1 -3 A M���a�pn� Municipalifies Ontario Office of the President October 6, 2016 Dear Members: AMO Seeks Council Resolution of Support and Offers More What's Next Ontario? Briefings On behalf of the AMO Board, I am seeking your council's participation in two important ways: 1) by passing a council resolution in support of closing the municipal fiscal gap; and 2) by attending a What's Next Ontario?briefing near you. AMO wants every council to be involved in the What's Next Ontario?project. There is a looming fiscal gap facing Ontario's municipalities. What's Newt Ontafio?is about recognizing the gap and seeking sector support for closing it. The response has been impressive, but there's more to be done! Additional Briefings We want to thank the hundreds of municipal elected officials who have already attended the 25 in-person meetings and webinars AMO hosted across the province in the spring and fall. Be assured that your input is being heard and will be considered by the AMO Board. If you have participated already, thank you. Haven't participated yet? We are offering additional in-person briefings in October and November that are open to all municipal elected officials and senior municipal staff: • Timmins, Ontario -Tuesday, October 11, 2016 from 1-3 pm • Dryden, Ontario - Wednesday, October 19, 2016 1-3 pm • Markham, Ontario - Friday, October 28, 2016 from 9-11 am • Hamilton, Ontario - Friday, October 28, 2016 from 2-4 pm • Cornwall, Ontario - Thursday, November 3, 2016 from 9-11 am • Tweed, Ontario - Thursday, November 3, 2016 from 3-5 pm Sign up is easy, and can be done here or contact Evelyn Armogan at 416-971-9856 ext. 326 or earmoganPamo.on.ca. Can't participate in person? Sign up for our remaining webinar on Wednesday, October 121h. 200 University Ave. Suite 80.1. %NWV!.I)Frio N Ca TF141.6. 971.9856 Tall Free in Ontario Toronto, ON, I Nd KE amoca)aIFU.011.ca Fax 416. 971.6191 877 42 6.6527 2 Resolution We've boiled down the essence of the challenge we face in the next ten years to a one- page resolution. We urge every council in Ontario to consider, adopt the resolution, and reply to AMO by December 1, 2016. What does it say? We know Ontarians see infrastructure as the number one challenge facing their community. We know that even if we raise property taxes and user fees by inflation (1.8%), we will still be $3.6 billion short to fix the infrastructure gap, every year for ten years. This is what we need to address. As elected officials, how do we deal with this challenge? What is the best approach? Ontarians already pay the highest property taxes in the country. How high is too high? We could finance this gap by increasing property taxes. It would require property tax revenue increases of 4.6% annually for 10 years, sector-wide. And, what happens if the federal or provincial governments pull back on future commitments? We know that could mean property tax revenue increases of up to 8.35% annually for 10 years, sector- wide. Flow might these numbers translate locally as an annual rate increase? i We've made good strides on infrastructure in the last few years, but there is no long- term plan to finance the future needs of municipal governments as well as the local infrastructure Ontarians care about. Let's start doing that, together. The attached resolution below is a starting point. There are issues which unite all municipal governments, and this is one of them. Where do we want to go together? This is an opportunity for you and councils to own what's next. We urge you to add your council's voice to the conversation. I have also written directly to your clerk and provided a copy of the resolution. Please give this resolution council's consideration. If you have questions, please contact Matthew Wilson, Senior Advisor, mwilson @amo.on.ca,416-971-9856 ext. 323. Yours sincerely, Lynn Dollin AMO President P.S. Check out the What's Next Ontario? section of the AMO website for links to AMO conference videos including Nik Nanos and Bill Hughes, our two papers, and other material. 3 WHAT'S NEXT ONTARIO? RESOLUTION WHEREAS recent polling, conducted on behalf of the Association of Municipalities of Ontario indicates 76% of Ontarians are concerned or somewhat concerned property taxes will not cover the cost of infrastructure while maintaining municipal services, and 90% agree maintaining safe infrastructure is an important priority for their communities; AND WHEREAS infrastructure and transit are identified by Ontarians as the biggest problems facing their municipal government; AND WHEREAS a ten-year projection (2016-2025).of municipal expenditures against inflationary property tax and user fee increases, shows there to be an unfunded average annual need of$3.6 billion to fix local infrastructure and provide for municipal operating needs; AND WHEREAS the $3.6 billion average annual need would equate to annual increases of 4.6% (including inflation)to province-wide property tax revenue for the next ten years; AND WHEREAS this gap calculation also presumes all existing and multi-year planned federal and provincial transfers to municipal governments are fulfilled; AND WHEREAS if future federal and provincial transfers are unfulfilled beyond 2015 levels, it would require annual province-wide property tax revenue increases of up to 8.35% for ten years; AND WHEREAS Ontarians already pay the highest property taxes in the country; AND WHEREAS each municipal government in Ontario faces unique issues, the fiscal health and needs are a challenge which unites all municipal governments, regardless of size; NOW THEREFORE BE IT RESOLVED that this Council supports the Association of Municipalities of Ontario in its work to close the fiscal gap; so that all municipalities can benefit from predictable and sustainable revenue, to finance the pressing infrastructure and municipal service needs faced by all municipal governments. Please forward your resolution by December 1, 2016 to: AMO President Lynn Dollin amopresident @amo.on.ca. THE ONTARIO MINISTRY OF MUNICIPAL AFFAIRS 1 MINISTRY OF HOUSING IS PLEASED TO ADVISE THAT REGISTRATION IS NOW OPEN FOR THE 2016 ONTARIO WEST MUNICIPAL CONFERENCE — Friday, December 2, 2016 The Ontario Ministry of Municipal Affairs I Ministry of Housing 2016 Ontario West Municipal Conference is being held at the Best Western Plus Lamplighter Inn & Conference Centre in London Ontario on Friday, December 2, 2016. The conference will be of interest to elected municipal officials, municipal staff, municipal organizations and partner provincial ministries. Note: This email is being sent directly to all CAD's, Clerks, Treasurers, Planners and Service Managers. (Please share this email and information with other interested municipal staff and elected members of council). The registration form and additional information is located on the Association of Municipalities of Ontario webpage. Connect on this link: Conference Registration Form Theme: CHANGE - CHALLENGE - OPPORTUNITY Date: Friday, December 2, 2016 Location: Best Western Plus Lamplighter Inn & Conference 1 i` Centre, 591 Wellington Road South, London, ON Link to Lam li hter Website Registration Fee: $ 225 (HST included) Registration Fee provides full day attendance, hot breakfast, lunch and refreshments Accommodation: To arrange overnight accommodation at the Best Western Plus Lamplighter Inn & Conference Centre, please call 519-681- 7151. Rates start at $104 plus applicable taxes (depending on the room style). When reserving, please state to the reservation agent that you are booking a room under the Ministry of Municipal Affairs Block of Rooms for the Ministry of Municipal Affairs Conference). KEYNOTE SPEAKER Hon. Bob Rae, Former Ontario Premier Bob Rae is a senior partner at Olthuis Kleer Townshend LLP, where he works with First Nations across Canada as legal counsel, advisor, and negotiator. He served as Ontario's 21st Premier from 1990 to 1995 and Interim Federal Leader of the Liberal Party in 2011- 2013. He was named Queen's Counsel in 1984, appointed to the Privy Council of Canada in 1998, named an Officer of the Order of Canada in 2000, received the Order of Ontario in 2004 and Companion of the Order of Canada in 2015. In addition to his legal practice, Bob teaches at the University of Toronto as a Distinguished Senior Fellow at the School of Public Policy and Governance (SPPG). He has also written five books, most recently "What's Happened to Politics". He has a regular column in the Globe and Mail and also does ADR work with ADR Chambers. PLENARY SPEAKERS 2 IE R. Glenn McGillivray is the Managing Director with the Institute for Catastrophic Loss Reduction. Prior to joining ICLR, he served as Assistant Vice President of Corporate Communications for Swiss Reinsurance Company Canada and was Corporate Secretary for three Swiss Re operations in the country. As an insurance writer and commentator, his work has been widely disseminated across Canada. Glenn has written more than 200 magazine and journal articles, publications and blog posts on a range of industry issues for Canadian Underwriter, Canadian Insurance, Municipal World, Disaster Management Canada and Canadian Consulting Engineer magazines, as well as for the International Journal of Insurance Law. Additionally, he speaks and lectures regularly on subjects related to the area of property and casualty insurance and reinsurance. He holds a B.A. in political science from Wilfrid Laurier University, a M.A. in political science from McMaster University, and a graduate diploma in corporate communication from Seneca College. Paul Dube, is the Ontario Ombudsman. He has been actively involved in the ombudsman community, serving two terms as a member of the Board of Directors of the Forum of Canadian Ombudsman, where he contributed to discussions and decisions on a variety of issues, such as governance and continuing education. He was sworn in as Ontario's seventh Ombudsman on April 1, 2016. Mr. Dube will be speaking about the new municipal oversight role. CONCURRENT SESSIONS: Oxford County — Moving Towards 100% Renewable Energy Open Data — Open Government Planning for the 2018 Municipal Election Shared Services Agreements First Nations Partnerships Climate Change Action Plan and Municipal Energy Planning Municipal Property Assessment Corporation — Regional Profile Ontario's New Disaster Relief Assistance Programs National Housing Strategy 1 Long Term Affordable Housing Strategy The Economy of Trust-- Making Collaborations Work 3 CONTACTS FOR FURTHER INFORMATION: Conference Chair: Janice Hensel, Senior Municipal Finance Advisor, MSO-Western, 519-873-4034 or 1-800-265-4736 Email: ianice.hensel aC7ontario.ca Conference Co-Chair: Scott Oliver, (A) Manager, Community Planning and Development, MSO- Western, 519-873-4033 or 1-800-265-4736 Email: scott.oliverAontario.ca AMO Registration: Anita Surujdeo, AMO, 1-877-426-6527 Ext. 344 Email: asuruideo@amo.on.ca (Please note that you may receive duplicates of this email we have separate group email lists for CAOs, Clerks and Treasurers) Maureen Beatty Maureen Beatty, (A) Manager, Local Government/Municipal Advisor Ontario Ministry of Municipal Affairsl Ministry of Housing 659 Exeter Road, 2nd Floor, London, ON N6E 1 L3 519-873-4029 or 1-800-265-4736 4 IBM*- �a c s rs September 29,2016 Honourable Kathleen Wynne Premier of Ontario 11th Floor,77 Grenville Street Toronto,Ontario, M7A 1113 Dear Honourable Wynne, e:Ontario's Intensive Theramr Funding/Se Funding/Senliggg Igir 9bildren with Autism Please be advised that Council passed the following resolution at their September 7,2016 meeting: WHEREAS Autism Spectrum Disorder is now recognized as the most common neurological disorder affecting 1 in every 94 children,as well as their friends,family and community,and WHEREAS Applied Behavior Analysis(ABA)is the scientific process based on objective evaluation and empirically based Interventions used to achieve meaningful,generalizable and enduring behavioral change. Intensive Behavioral Intervention(181)is an application of the principles of ABA in an Intensive setting used to affect behaviour change and improvement,and WHEREAS the current waiting of children for Intensive Behavloural Intervention(IBI)Is over 2,000 and more than 19,000 children await Applied Behaviour Analysis,and WHEREAS the Province of Ontario has announced it Intends to discontinue IBI services to children over the age of four and provide a one-time payment to assist with services,thereby abandoning thousands who have been wait-fisted for years,and WHEREAS there are two service models for affected children to be treated,1)the Direct Service Offering(DSO)where children receive services directly from trained staff at Ontario's nine regional service providers,and 2)the Direct Funding Offering(DFO)where parents receive funding directly in order to purchase services;and WHEREAS the DFO model to provide services is used in Alberta, British Columbia and imminently in Saskatchewan.Such a model Is clinically rigorous and has been Identified by the Auditor General of Ontario as being legs expensive then Ontario's DSO model; THEREFORE BE IT RESOLVED THAT a fetter be sent to Hon.Tracey MacCharles,Minister of Children and Youth Services;Alexander Bezzlna,Deputy Minister;Hon. Eric Haskins, Minister of Health;and Hon, Kathleen Wynne,Premier of Ontario,requesting the Province to: Z. Amend its policy to one that will allow all children on the current waiting list to receive the IBI services promised them;and a. Remove the age limit for 1131 therapy and replace it with a program that provides ongoing 181 services based on need and Individual development,not age,and 3. Ensure oversight by professionals and parents based In'development progress'criteria and milestones;and 4. Adopt a Direct Funding Offering(DFO)model in lieu of the current Direct Service Dffering(DSO); AND FURTHER THAT a copy of this resolution be forwarded to all municipalities within the Province of Ontario. Your consideration of Council's request Is appreciated. Sincerely, Michelle Mantlfel D A Legislative Services Lisa Lyons AuRcoRA 905-726-4771 k@aur ra.c tawnclerk�aurora.ca Town of Aurora yoWr&12,Cao-G C.omtp4xy 100 John West Way, Box 1000 Aurora,ON L4G 6J1 September 23, 2016 DELIVERED BY E-MAIL TO: The Honourable Kathleen Wynne kwynne.mpp.co@liberal.ola.org Premier of Ontario Legislative Building, Queen's Park Toronto, ON M7A 1A1 Dear Premier: Re: Town of Aurora Council Resolution of September 13,2016 Report No. CS16-020--Ontario Municipal Board (OMB) Reform Update Please be advised that this matter was considered by Council at its Council meeting held on September 13, 2016, and in this regard Council adopted the following resolution: 1. That Report No. CS16-020, and the attached Municipal Summit OMB Reform: Process & Powers Recommendations, be received; and 2. That Council endorse the recommendation contained in Attachment 1 to Report No. CS16-020, being: a) That the jurisdiction of the Ontario Municipal Board (OMB) be limited to questions of law or process and, specifically, when considering appeals, that the OMB be required to uphold any planning decision(s) of municipal councils unless said decision(s) is contrary to the processes and rules set out in legislation; and 3. That a copy of the recommendation be sent to the Honourable Kathleen Wynne, Premier of Ontario, the Honourable Bill Mauro, Minister of Municipal Affairs, Mr. Patrick Brown, Leader of the Progressive Conservative Party, Ms. Andrea Horwath, Leader of the New Democratic Party, and all Members of Provincial Parliament in the Province of Ontario; and 4. That a copy of the recommendation be sent to the Association of Municipalities of Ontario (AMO), all Ontario municipalities, and the York Regional Chair for consideration. The Honourable Kathleen Wynne, Premier of Ontario Re: Town of Aurora Council Resolution of September 13, 2016 September 23, 2016 Page 2 of 2 The above is for your consideration and any attention deemed necessary. Yours sincerely, I Lisa Lyons Town Clerk The Corporation of the Town of Aurora LUlb i Attachment (Municipal Summit OMB Reform: Process & Powers Recommendations) Copy: The Honourable Bill Mauro, Minister of Municipal Affairs Mr. Patrick Brown, Leader of the Progressive Conservative Parry Ms. Andrea Horvath, Leader of the New Democratic Party All Members of Provincial Parliament in Ontario Association of Municipalities of Ontario All Ontario Municipalities Mr. Wayne Emmerson, York Region Chairman and CEO Attachment 1 muiv ., oUIPAL SUMMIT OMB REFORM: PROCESS & POWERS RECOMMENDATIONS a P MUNICIPAL SUMMIT ON OMB REFORM: PROCESS AND POWERS While each community is indeed unique, when it comes to planning matters, many of our communities encounter the same issues. When considering development proposals within the context of approved Official Plans — there is on-going pressure to alter their Official Plans to approve project-specific amendment requests. Repeated appeals to the OMB of Municipal councils' planning decisions to uphold their Official Plans and deny project-specific amendment requests, results in multiple communities fighting the same flight - wasting untold taxpayer dollars in the process. It is a lengthy, costly, and frustrating process and one that is clearly not working. Discussions around the need for OMB reform are not new. As an issue it has jumped from the back burner to the front burner and back again many times over the past two decades. However, despite the many years of discussion, there has been little material change to the scope of powers, procedures or predictability of decision making of the OMB. This had led to frustration for the key stakeholders in the process -- Municipal leaders, the development community and - most important - the residents and communities affected by planning decisions and OMB rulings regarding same. OMB processes and scope of power have not kept pace with the changes in municipal planning necessitated by the explosion of growth in our communities. Effective planning requires certainty and predictability in the processes that govern it. What is needed, therefore, is clarity of the role and scope of power of all those with the authority for decision making. In light of the pending Provincial review of the OMB, this is an opportune time for elected representatives — those decision-makers on the front lines of municipal planning - to work together and advocate for appropriate and effective reform(s) of the OMB. Elected officials from across the Province have been asking for change for a long time and now, as a result of the Summit on OMB Reform — Process and Powers have come together to identify common goals and common solutions and to advocate for those changes in planning legislation. With reform, it is hoped that Municipalities will have more authority and predictability in local planning decisions. Background The impetus for the Municipal Summit on OMB Reform came from a motion brought forward by Councillor Tom Mrakas to Aurora Town Council in January of 2036 that spoke to the need to address the scope and powers of the OMB. Subsequent to that, and within the context of the need for OMB reform, an additional motion was put forward jointly by Councillor Michael Thompson and Councillor Tom Mrakas that spoke to the specific planning issue of development of open space/parkland and the need for criteria against which both municipalities and the OMB can consider when reviewing said development requests. 1 i It was in the context of these two unanimously supported motions that the idea for a Municipal Summit on OMB reform was born. Fallowing quickly on the heels of the passing of both motions, a Municipal Summit Planning Working Group was created to begin the work of creating the Summit. The event, held in the Markham Civic Centre on May 14t", was the result of months of hard work by this dedicated group of 17 elected officials from 12 municipalities across the GTA. The Municipal Summit was a unique event; a grass roots gathering of elected officials from every corner of our Province, working together towards the common goal of affecting real change in the decision-making processes that affect how our communities are planned. The daylong event featured a number of important speakers including Ms. Helen Cooper, Former Mayor of Kingston, Chair of the Ontario Municipal Board, AMO President; Mr. John Chipman, Author "Law Unto Itself', former editor of the Ontario Municipal Board Reports; Ms. Valerie Shuttleworth Chief Planner for York Region; Mr. Leo Longo, Senior Partner Aird & Berlis LLP and Mr. Joe Vaccaro, CEO of the Ontario Home Builders Association. The panelists engaged attendees and solicited their input directly through breakout groups. Our guest Moderator, Mr. Bill Hogg, brought together the outcome of both the broader discussions as well as the break out groups so as to identify common themes that would inform the proposed recommendation(s) Recommendations At the outset, the purpose of the Summit was to identify common themes and common principles of reform that would modernize the process and procedures of the OMB. The purpose of which is to ensure that decisions of the Board reflect and respect the uniqueness of every community. In reviewing the comments of the attendees and the panelists as well as the municipal leaders that have weighed in through emails and other communication, and taking into consideration the over 100 municipalities that have endorsed the motion(s) advocating reform, the consensus view spoke to a clear need to review the scope of powers of the OMB. Thus, the recommendations of the Summit can be boiled down to one overarching recommendation: Limit the jurisdiction of the OMB to questions of law or process. Specifically, when considering appeals, require the OMB to uphold any planning decision(s) of Municipal Councils unless said decision(s) is contrary to the processes and rules set out in legislation. A decision by a Municipal Council to uphold their Official Plan — a Plan that conforms to provincial legislation and is approved by the Province through the delegated authority of the relevant Regional government - should not be subject to appeal unless that decision is contrary to the processes and rules set out in legislation. Further, OMB decision- making processes/procedures should be predicated on the principle that planning 2 decisions of a local Municipal Council as they relate to their Official Plan will be upheld unless they are contrary to the processes and rules set out in legislation. The recent changes to the Planning Act (Bill 73) as they speak to limits on appeals — namely that Official Plans cannot be appealed within the first two years of adoption - are a good first step, but they don't go far enough. The consensus of attendees was that appeals should be strictly limited. Some felt that amendment requests should not be allowed to be put forward at all unless proponents can demonstrate that the proposed changes to the Official Plan or zoning by-law fulfill a changing community need or in some way better the community. The onus should be on the applicant to demonstrate to the local Municipal Council that the changes to the Official Plan necessitated by a proposed project or development benefit the community and/or enhance it. If a Council sees that there is a clear benefit to the community then it is within the Councils authority to grant the amendments. However, if a Council feels that the application does not somehow better the community, then Council has full authority to deny the application without it being subject to appeal. There should be consistency in the scope of authority of Municipal Councils. Any other decision by a Municipal Council is only subject to appeal through a judicial review the scope of which is errors in process or law. The question then is - why are planning decisions different? The answer is they should not. As it stands now, Municipalities are required to review application after application, requesting amendment after amendment; considering each in isolation as opposed to the integrated whole. Piecemeal planning negates the utility and functionality of Official Plans. Multiple changes to a Municipal Plan required by multiple project-specific amendment requests compromises the integrity of the Official Plan and indeed the planning process as a whole. Municipal planning is a complex process. But the current legislation does not recognize or reflect that complexity. The legislation does not adequately address what can be appealed, who can put forward an appeal, and the relative weight that Municipal Council decisions will be given in the adjudication of appeals. Similarly, vague terminology — such as "...due consideration" — significantly impacts the predictability of decision making processes of the Board. Even timelines for decision-making are unworkable. Despite the fact that even mildly contentious development proposals require considerable amount of time to compile the information necessary for informed Council decisions, a decision must be rendered within 180 days or face appeal. This is not good planning. This is ineffective and inefficient public planning. Clearly there does still need to be a degree of flexibility in the decision making processes. It is not the expectation that Official Plans are carved in stone. However, the drivers of community change should be the community itself. Planning legislation — including the OMB Act - should outline in very specific and very limited terms the basis upon which a Municipal Council decision to refuse an amendment to its Official Plan or zoning bylaw can be appealed. Concomitantly, decisions by the OMB when considering appeals of local Council planning decisions should reflect and respect the vision of the communities as defined in their Official Plans. 3 I In closing, we recognize that our communities are dynamic. They continue to grow and evolve over time. But with that evolution comes a very real pressure to manage that g rowth in a way that is respectful of the unique ue character o f th e a ffected communities. Through necessary legislative reform and the clarification of the scope of power and authority of all decision making bodies — both elected and appointed - predictable, appropriate decision-making processes can be achieved. We thank the panelists, our moderator, our sponsors and most of all everyone who participated in this process, for the incredible input and hard work that has been undertaken. Sincerely, The Members of the OMB Reform Summit Working Group: Councillor Tom Mrakas, Chair (Aurora) Councillor Michael Thompson (Aurora). Councillor Marianne Meed Ward (Burlington) Councillor Nicholas Frmeta (Cambridge) Councillor Frank Sebo (Georgina) Councillor Cathy Downer (Guelph) Councillor Yvonne Fernandes (Kitchener) Councillor Karen Rea (Markham) Regional Councillor Nirmala Armstrong (Markham) Councillor Don Hamilton (Markham) Councillor Christina Bisanz (Newmarket) Councillor Karen Cilevitz (Richmond Hill) Councillor David West (Richmond Hill) Councillor & Deputy Mayor Pat Molloy (Uxbridge) Councillor Marilyn lafrate (Vaughan) Councillor Alan Shefman (Vaughan) Councillor Mary Ann Grimaldi (Welland) Councillor Steve Yamada (Whitby) 4 D � � From: AMO Communications communicate @amo.on.ca> Sent: Tuesday, October 04, 2016 12:50 PM To: Subject: AMO POLICY UPDATE -ARBITRATED SETTLEMENT WITH THE OPPA October 4, 2016 Arbitrated Settlement with the OPPA An arbitrated decision has been reached between the Government of Ontario and the Ontario Provincial Police Association (OPPA). Over three hundred small municipal governments across Ontario use the services of the OPP and this award will have significant budgetary impacts for these municipal governments against a backdrop of limited municipal revenues. Although of no solace to those small municipal governments facing new fiscal impacts, the salary award is in line with the Toronto Police Service contract, which reduced the previous salary rate increases to less than 3%, which was generally the previous pattern. As fire services have been holding up the police sector as its comparator, it will be interesting to see where fire services land in the arbitration process. The accumulated arbitrated wage settlement for the OPPA's increases, by calendar year, are as follows: 2015: 2.65% 2016: 1.95% 2017: 1.90% 2018: 1.75%. For comparison, previous wage settlements for the OPPA were: 2011: 5.075% 2012: 0.0% 2013: 0.0% 2015: 8.55%. The October 3rd arbitrated settlement, among other issues, also: • Delays salary progression from 41h to I" class officers by two months (with a cumulative impact); Provides for posting renewal incentives, (up to $30,039 for 4 years); • Eliminates pay in lieu of vacation; • Reduces overtime banking for civilian employees (from 100 to 40 hours); and • New employees (effective January 1, 2017) will not be entitled to termination pay. The settlement also provides for the establishment of a committee to examine shift scheduling. Shift scheduling had been identified by the Auditor General in multiple reports, as a key opportunity for efficiency improvements of up to $10 million. It remains to be determined whether the shift scheduling committee will deliver any service efficiencies. Other service efficiencies identified in the Auditor General's value-for-money audit of 2012 include updating the staff i deployment model to better balance workloads between detachments; assigning more corporate service functions to civilians, and improving the management of overtime costs. Billing On September 8th, the OPP wrote to municipalities advising of the salary rate estimates upon which 2017 Annual Billing Statements would be made. Those estimated rate increases for 2015 to 2017 were: 2015: 1.50% 2016: 2.64% 2017: 2.54%. In addition, the.OPP advised estimate to actual cost reconciliation for 2015. and 2016 would not be completed until the 2018 Annual Billing Statement. In other words, if municipalities were billed more than originally estimated in 2015, it could take three years for that difference to be reconciled. In addition, the differences between the arbitrated settlement and the estimated future increases also needs to be reconciled. AMO will be pursuing this rather one-sided accounting and billing system. Service systems should be much more responsive. Contact: Matthew Wilson, Senior Advisor, mwilsongamo.on.ca or 416-971-9856 Ext.323. PLEASE NOTE:AMO Breaking News will be broadcast to the member municipality's council,administrator,and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required.We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists. DISCLAIMER:Any documents attached are final versions.AMO assumes no responsibility for any discrepancies that may have been transmitted with this electronic version.The printed versions of the documents stand as the official record. OPT-OUT: If you wish to opt-out of these email communications from AMO please click here. x 2 From: AMO Communications <communicate @amo.on.ca> Sent: Monday, September 26, 2016 6:05 PM To: Subject: Registration Now Availaole for Ontario West Municipal Conference Ministry of Municipal Affairs and the Ministry of Housing, Municipal Services Office-Western presents the: 2016 Ontario West Municipal Conference Change W Challenge - Opportunity Friday, December 2, 2016 Staff in the Ministry of Municipal Affairs and Housing Western Municipal Services Office in London are finalizing plans for our annual conference. The conference will be of interest to elected municipal officials, municipal staff, municipal organizations and partner provincial ministries. ON THE PROGRAM: Keynote Speaker: Hon. Bob Rae, Former Ontario Premier 10:30 am Concurrent Sessions • Climate Change • Open Data and Open Government Planning for the 2018 Municipal Election • Shared Services Agreements • First Nations Partnerships 11:30 am Concurrent Sessions • Climate Change Action Plan and Municipal Energy Planning • Municipal Property Assessment Corporation - Regional Profile • Ontario's New Disaster Relief Assistance Programs • National Housing Strategy/Long Term Affordable Housing Strategy • The Economy of Trust: Making Collaborations Work Lunch & Long-Standing Service Awards Plenary Speakers: • Glen McGillivray, Managing Director, Institute for Catastrophic Loss Reduction • Paul Dube, Ontario Ombudsman THE DETAILS: 1 • Cost: Registration is only$225 (HST included) and includes a hot breakfast, lunch, all networking breaks and full access to all sessions. Download a registration form or register online today! • Where: Best Western Plus Lamplighter Inn & Conference Centre, 591 Wellington Rd, London, Ontario. Guestrooms can be booked today by calling 1.888.232.6747 or 519.681.7151, When speaking with a reservation agent, please state you are attending the Ministry of Municipal Affairs and Ministry of Housing 2016 Ontario West Municipal Conference. For details on speakers, conference program, hotel information, online registration and more please visit www.amo.on.ca DISCLAIMER: Any documents attached are final versions. AMO assumes no responsibility for any discrepancies that may have been transmitted with this electronic version. The printed versions of the documents stand as the official record. OPT-OUT: If you wish to opt-out of these email communications from AMO please Click Here. 2 Middlesex Four Counties Hospital Alliance Health Services F C H S Foundation FOUNDATION1824 Concession Dr., R.R.3 Newbury ON NOL 1 ZO 519-693-4441 ext 2438 October 5 2016 info.fchsf undation @mha.tvh.ca www.fc n.ca fPgLit� .� Municipality Of West Elgin �e � rLC, 22413 Hoskins Line { PO Box 490 Rodney, ON NOL 2C0 Good Morning: Digital X-Ray Suite Campaign Pledge On behalf of the Four Counties Health Services Foundation,I would like to extend our sincere thank you for your pledge support of the FCHS Foundation's "Digital X-Ray Suite Campaign". The new DI Suite here at Four Counties Hospital provides residents of our catchement with state of the art X-ray scans. At FCHS Foundation we treat your personal information with respect and do not rent, sell or trade any personal information. Your information is used only to issue your charitable receipt, for donor recognition and to inform you about fundraising and other events at FCHS. If you wish to have your name removed from the mailing list please notify us by prone at 519-693-4441 x 2438 or email martha.wortner @mha.tvh.ca. Sincer y, Paula Downs, Chair, FCHS Foundation FOR ACKNOWLEDGEMENT PURPOSES ONLY FOUR COUNTIES HEALTH SERVICES FOUNDATION 1824 Concession Drive, RR 3, Newbury, ON NOL 120 (519) 693-4441 Canada Revenue Agency www.cra-arc.gc.calcharities Charity BNIRegistration#: 11892 9546 RR0001 RECEIPT#: NIA Gift Date: 2016-09-07 Receipt Date: 05/10/2016 Amount: $25,000.00 Municipality Of West Elgin 22413 Hoskins Line PO Box 490 Rodney, ON NOL 2CO Authorized Signature-Martha Wortner Serving Elgin,Kent,Lambton and Middlesex Counties C? Ministry of Natural Ministere des Richesses Resources and Forestry naturelles at des Forks Office of the Minister Bureau de la mmistre Room 6630;Whitney Block rEd18ce Whitney,bureau 6630 99 Wellesley Street West 99,rue Wellesley Ouest Ontario Toronto ON M7A 1W3 Toronto(Ontario) M7A 1W3 Tel:416-314-2301 T61.:416-314-2301 Fax:416-314-2216 T616o,:416-314-2216 October 6, 2016 Dear Friends, Re: Introduction of Le islation to Amend the Agare-ciate Resources Act am writing to inform you of the introduction of a bill to amend the Aggregate Resources Act in the Ontario legislature on October 6, 2016. The proposed bill is the foundation of our plan to modernize and strengthen Ontario's framework for managing aggregate resources. In fall 2015, the Ministry of Natural Resources.and Forestry, through an Environmental Registry posting, consulted on proposed changes through a document called 'A Blueprint for Change: a proposal to modernize and strengthen the Aggregate Resources Act policy framework'. The proposals described in the Blueprint were developed in consideration of the recommendations from the Standing Committee and input from fall 2014 discussions with stakeholders, Indigenous communities and organizations. The comments and the recommendations received were considered in the development of this proposed Bill. This information will also be considered in the development of future changes to regulations and policy. The proposed bill is the first step in a phased process that will modernize and strengthen the way aggregate operations are managed in Ontario. Should the bill pass, Ontario would move forward with public consultations on any future proposed regulatory and policy changes under the revised act, including future proposals related to changes to fees and royalties. The changes proposed to the legislation provide the framework for stronger oversight in the management of aggregate operations, increased and equalized fees and royalties, enhanced environmental accountability, and improved information on operations and enhanced public participation. The bill to amend the Aggregate Resources Act is available on the Legislative Assembly of Ontario website (www.ontla.on.ca) and has also been posted on the Environmental Registry(www.o ntario.ca/e nviro n mental registry, posting number 012-8443)for public consultation for a period of 60 days ending on December 5, 2016. We welcome feedback on the legislative changes proposed. Alternatively, written comments can be sent to ARAreviewa_ontario.ca. 2 i - 2 - If you have any questions about the introduction of the bill, please contact-Pauline Desroches, Manager, Resource Development Section, at 705-755-2140 or Pauline.❑esrochesCaD-ontario.ca. Thank you for your ongoing support in this initiative. I look forward to hearing your thoughts. Best, Lj Kathryn McGa Minister of Natural Resources and F stry From: AMO Communications communicate @amo.on.ca> Sent: Monday, September 26, 2016 5:03 PM To: Subject: Rmo MEMBERS UPDATE- CONSTRUCTION LIEN ACT REVIEW September 26, 2016 Construction Lien Act Review - Report Released The Report of the Construction Lien Act (CLA) Review has now been released by the Ministry of the Attorney General. The Report contains recommendations to amend the CLA and supporting policies to improve payment timelines for subcontractors and ensure accountability for construction owners in major construction projects. AMO will be analysing the report closely for municipal impacts and will communicate with members regarding any areas of concern. The independent Expert Review of Ontario's Construction Lien Act was announced before the 2014 Ontario Election. The announcement was made in response to opposing views of Bill 69, The Prompt Payment Act, a Private Member's Bill introduced before the Ontario Legislature in 2013 that would have changed payment schedules and contract provisions while making it difficult for municipalities to tie payments to project milestones. AMO and municipal governments voiced several concerns about the Bill's approach. The government subsequently appointed Bruce Reynolds and Sharon Vogel of Borden Ladner Gervais as independent expert panelists to make recommendations to update the CLA. Today's report makes recommendations which are aimed at: • Modernizing the construction lien and holdback rules • Introducing rules around prompt payment • Creating a new process to speed up dispute resolution AMO understands that the Attorney General intends to introduce legislation to enact the report's recommendations in Spring 2017 after consultation with stakeholders. AMO will review the report, work with municipalities and other owners, and communicate with members as necessary to represent municipal government interests and take part in the consultations and policy development process. For more information, please contact: Amber Crawford, Policy Advisor— acrawford amo.on.ca or 416-971-9856 Ext. 353. i E5 unt ; byfimlira REPORT TO COUNTY COUNCIL FROM: Steve Evans, Manager of Planning DATE: August 4, 2016 SUBJECT: Bill 73 — Changes to the Planning Act, R.S.O.1990 INTRODUCTION: In May 2015 a report reviewing the proposed changes to the Planning Act under Bill 73 Smart Growth for Our Communities Act was provided to County Council. (please see attached report) The majority of the changes became effective on July 1, 2016 and a number of others came into effect on Royal Assent in December, 2015. The intent of Bill 73 is to give residents more say in how their communities grow, set out clearer rules for land use planning, give municipalities more independence to make local decisions and make it easier to resolve disputes. Many of the proposed changes are positive and warrant support. There are others that impose mandatory requirements. One change in particular is the requirement for all upper-tiers and single-tiers to establish a planning advisory committee to include at least one citizen member. This report provides County Council with a review of a number of important changes that have been made to the Planning Act. Other changes which are more technical have not been included in this report; however all of the proposed changes were included in the May 2015 report which is attached for information. Analysis Changes to the Planning Act are proposed to enhance transparency and public participation in reaching decisions and provide additional dispute resolution procedures among other matters. Ontario Regulations that accompany the Planning Act have also been amended in order to implement these changes. Those "regulations" set out the prescribed processes for giving notice, holding public meetings and receiving appeals. Attached you will see a list of some of the more major changes that have been made to the Planning Act and a description about how the changes could be implemented by the County of Elgin. Other changes that are not included in the chart below are more technical and may be used with a certain level of discretion in some cases. Sec. Change Im lementation 2 Provincial interests now include "the Policies must be included in the romotion of"built form" County OP 2.1 Enhanced requirement to have OMB must now have regard for regard for public input written and oral submissions received by the municipality from the public 8 Planning Advisory Committee Upper & Single Tier Municipalities are required to establish a PAC with at least one citizen member 16(2) Official plans must include description Changes to be included at 5 year of measures for informing and review of the County OP obtaining views from the public on OPA's, zoning by-laws, plans of subdivision and consents 17.1 Municipalities required to provide a County required to comply for 5 year copy of a proposed OPA to MMA at review of its OP least 90 days prior to notice of a public meeting where MMA is the approval authority (applies to 5 year reviews 17(23) Municipalities & Approval authorities Council resolutions on all planning are required to explain the effect of decisions will require a statement public input on planning decisions explaining the effect of all written and oral submissions from the public on such decisions. 17 Dispute resolution on an appeal to an Notice of such dispute resolution will (26.2) Official Plan or Amendment extend appeal period and forwarding of the record to the OMB to 75 days from 15 17(34) Upper/Lower Tier Conformity — Upper tier opinion of lower tier prevents certain approvals and conformity is not subject to OMB appeals of lower tier OPA's unless it appeal conforms with upper tier OP 17(40) 90 day "time out" for OPIOPA — Provide more time to resolve approval authority and disputes municipality/applicant can agree to pause to a pause of up to 90 days in the 180 decision timeline 26 10 year cycle for new OP's and 5 10 year cycle applies if the current year cycle for OP reviews County OP is repealed and replaced with a new OP; otherwise the 5 year cycle remains in effect. 26.1 Protection of Employment Lands — No action required municipalities are no longer required to revise their employment land policies/designations at time of OP update DISCUSSION: The above changes will have the following effects on the County of Elgin: 1. A Planning Advisory Committee will need to be appointed by County Council under this new legislation. Council will have flexibility and discretion in determining how the PAC is most effective and Council can determine which planning matters the PAC can review on its behalf. (A draft report providing more information on the establishment of a PAC and a draft terms of reference will is attached.) 2. All planning decisions made by County Council will now require an explanation of the effect of public input on Council's decision. 3. A five (5) year review of the Elgin Official Plan is still required as the review cycle was not changed by Bill 73. Items 2 and 3 above will also affect lower tier municipalities. CONCLUSION: The intent of Bill 73 is to give residents more say in how their communities grow, set out clearer rules for land use planning, give municipalities more independence to make local decisions and make it easier to resolve disputes. Many of the proposed changes are positive and warrant support. The information provided in this report regarding the changes to the Planning Act is provided for County Council's information. As Council deals with planning decisions in the future these changes will become more apparent. RECOMMENDATIONS: THAT the report titled "Bill 73 — Changes to the Planning Act, R.S.0.1990" from the Manager of Planning dated August 4, 2016 be received and filed; and, THAT the report be circulated to all local municipalities for information. All of which is Respectfully Submitted Approved for Submission Steve Evans Mark G. McDonald Manager of Planning Chief Administrative Officer D - )_3 Ministry of Tourism, Ministere du Tourismo, Culture and Sport de la Culture et du Sport Minister Ministre 9th Floor,Hearst Block 91 etage, edifice Hearst fu 900 Bay Street 900,rue Bay Ontario Toronto,ON M7A 2E Toronto,ON M7A 2E1 Tel: (416)326-9326 Tai.: (416)326-9326 Fax: (416)326-9338 T616c.: (416)326-9338 October 3, 2016 Dear valued partner in recreation, It is a pleasure to share with you the enclosed report: Ontario Support for the Framework for Recreation in Canada 2095. Providing opportunities for all Ontarians to engage in community sport, recreation and physical activity is critical to improving on our quality of life. Recreation influences the well-being of people from all walks of life, of any age and any level of ability. Our government is committed to ensuring that every Ontarian has access to physical activity and recreation programming. In February 2015 Provincial and Territorial Ministers responsible for Sport, Physical Activity, and Recreation (SPAR) formally endorsed the Framework for Recreation in Canada 2095 (the Framework) as a guiding document for the recreation sector in Canada. The Framework was developed by Provincial and Territorial Governments— including Ontario — and key representatives from the Canadian recreation sector led by . the Canadian Parks and Recreation Association. The goal of the Framework is to guide and stimulate coordinated practices in recreation and to improve the well-being of individuals, communities and the built and natural environment. The Ministry of Tourism, Culture and Sport, as the lead ministry responsible for recreation within the province, has worked to identify Ontario government initiatives that align with the goals and priorities in the Framework. The Ontario Support for the Framework for Recreation in Canada 2095 highlights those supporting initiatives. Recreation has an impact on a variety of initiatives taking place across many Ontario ministries. Whether it's planning related to health promotion, promoting active transportation as an alternative commuting option, introducing mandatory physical activity within our education system, or efforts to preserve parks and natural areas, recreation plays a key role in delivering on the government's mandate. For ministries continuing to renew and develop policies, strategies and initiatives to reflect the current trends and issues affecting recreation in Ontario, the Framework will be a valuable resource. 12 -z- Our commitment to increase opportunities for participation in recreation also means working closely and effectively with key recreation partners like you. The work you do is vital to helping Ontario citizens become more physically active and involved in recreation. Thank you for doing your part to make our province's recreation landscape the very best it can be. All my best, Eleanor McMahon Minister Attachment . � y{ � �a. .. ... . . . 2m � . �§ - �. �§ »»© - y omaec � . �� Ontario I ,OA L I Active s page 3 ; GOAL 2 lncl:us. ion on,u pare 6 GL :: nnectol n b eople,, Na' ure'- 4:: .: g GOAL 4 Su, :Pporti.ve " Enwron" -m�ents , page Recr.e,,,P ie1 t ,� ��.9 +' x 1 ' y%t yyy y r !.hls � c ,`.dgAi�r�J � v ��'"�f � � Cit 9 r pag I.ntro uc d tion - Ontario Supp ort for the Framework for'R&reation in Canada 2075 The Government of Ontario recognizes the importance of recreation,and iscomrriitted to supporting universal access to physical activity and recreation pro... ra mmiI ng. In,,February j 2015,the Minister of Tourism, Culture and Sport along with other Proi incial and Territorial Ministers responsiale for'Sport Physical Activity,and Recreation (SPAR),'formally endorsed the Framework for'Recreation in Canada 2015 (the F6mework) as a guiding document P for the recreation sector in Canada The Framework,jointly developed by Provincial and' Territorial Governments and key r epresentatives'frorm the Canadian recreation sector, (led by the Canadian Parks and Recreation Association), intends to guide and stimulate coordinated practices in recreation:..that aim to improve the wellbeing ofi individuals, communities and'the built and natural environment, i Within the Government of Ontario,recreation impacts a'riariety of initiatives taking place across many.Ontario Ministries.Whether it's'planning related to health promotion, promoting'active>transpartation.as an alternative commuting option,introducing mandatory',physical activity within our education system,or efforts to,preserve parks and natural areas,,recreation plays a',Rey role in delivering on'the governments'mandate The Framework will be a useful resource as Ministries continue to renew and.develop policies,strategies and initiatives to reflect the current trends and issues affecting recreation in Ontario. The Ministry of Tourism,Culture and Sport,as the lead Ministry responsible for recreation within the:proA ce of Ontario,..undertook a process to identify government initiatives that, support the Framework and promote the benefits of recreation;;Within this report a select number that align Mth the goals.and priorities outlined within the Framework have been highl ghted . 3 � •f3 t} q 1 c MINISTRY OF TOURISM,CULTURE AND SPORT �F r� e- 1 :J ' SAY IN ST hill TOW TR I i'�d Bill Participation in physical recreation is essential to building healthy, active individuals from infancy to older adulthood. The Framework outlines a solid evidence base to support the positive relationships between regular physical activity and healthy aging. Engaging in physical activity with others has been proven to help build social networks and promote overall health." Articulated below are Government of Ontario commitments that align with and support Goal 1:Active Living. Ontario's Healthy Kids Strategy The Ministry of Health and Long-Term Care has launched the Healthy Kids Strategy,which takes a whole-child approach to healthy child/youth growth and development.The Strategy is aimed at meeting the government's objective to reduce childhood obesity. The Strategy supports the child's right to play,and encourages full participation in age appropriate recreation experiences,cultural life and artistic and leisure activities. The Healthy Kids Strategy focuses on: • PILLAR 1:HEALTHY START J Helping parents learn what to do before pregnancy and during the early years for their children; • PILLAR 2: HEALTHY FOOD I Helping parents and their children make healthy food choices;and, • PILLAR 3: HEALTHY ACTIVE COMMUNITIES I Building healthy communities for kids to grow up in and get active. http://www.health.gov.on.ca/en/public/programs/healthykids/ MINISTRY OF TOURISM,CULTURE AND SPORT 3 Healthy Schools Strategy: Promoting Well-Being Through Physical Activity cfin Achieving Excellence,the government's renewed vision for education,has elevated promoting well-being to one of four interconnected goals for the education system.This goal emphasizes a focus on the whole child—their cognitive,emotional, social,and physical development.Through our healthy schools strategy,the Ministry of Education has collaborated with partners across a variety of sectors to address multiple health-related topics, including physical activity. To date,the Ministry of Education has: • Updated the Foundations for a Healthy School resource that provides schools with sample strategies and activities that can be used at the school level, in the classroom, or with a group of students to address specific,curriculum-linked health-related topics, including physical activity. • Implemented a Daily Physical Activity in Elementary Schools (P/PM 138) policy that requires all students in grades 1-8 to take part in 20 minutes of moderate to vigorous Daily Physical Activity during instructional time each day. • Awarded 70 one-time Physical Activity in Secondary Schools Grants of up to $20,000 for innovative projects that are intended to change the physical activity culture in schools and increase physical activity. • Supported the development of a Healthy Schools Certification Program (led by Ophea) aimed at supporting and increasing the capacity of schools to address health-related topics including physical activity,and, Supported the development of the"Heroes of Play"program to recognize teachers,principals, parents,and students who encourage physical activity at school. The Ministry of Education also provides support for safe participation in physical activity, through: • Free-of-charge and barrier-free online physical activity safety guidelines for all Ontarians (funded by Ministry of Education and administered by Ophea). • School Board Policy on Concussion (P/PM158)—The policy outlines the ministry's expectations for school boards to develop and maintain a policy on concussion awareness, prevention, identification, management and training,as well as, requiring school boards to develop a return to learn and return to physical activity plan for students with a diagnosed concussion. 4 ONTARIO SUPPORT FOR THE FRAMEWORK FOR RECREATION IN CANADA 2015 I Seniors Information and Active Living Fairs The Ontario Seniors'Secretariat provides funding to the Older Adult Centres`Association of Ontario to coordinate the delivery of over 60 Seniors Information and Active Living Fairs across the province.The majority of these fairs are held in Elderly Persons Centres and help promote healthy aging and active living among seniors in Ontario.Annual attendance at these fairs has grown to approximately 15,000 seniors from across the province. http://www.oacao.org/information_fairs.html MINISTRY OF TOURISM,CULTURE AND SPORT 5 � � N • a • r 0 • � ` • � a r Recreation has the ability to reach aii citizens,and bring people together in a non-threating,pleasurable atmosphere.Acknowledging and valuing cultural, ethnic and racial diversity is vital to the prevention of prejudice and discrimination. Recreation needs to take into account differences such as variations in sex and gender, age and ability,sexual orientation, education,persons with a disability, religious beliefs,socioeconomic status and mental health concerns that affect wellbeing." Articulated below are Government of Ontario commitments that align with and support Goal 2: Inclusion and Access. The Special Needs Strategy The Ministries of Children and Youth Services,Community and Social Services,Health and Long Term Care and Education are collaborating on the implementation of the Special Needs Strategy,and are working towards a vision of an Ontario where children and youth with special needs get the timely and effective services they need to participate fully at home,at school and in the community.As a first step,Coordinated Service Planning implemented under the Special Needs Strategy is intended to help connect families of children and youth with multiple and/or complex special needs with a range of services that meet their needs. Service Planning Coordinators will work with families,educators and community service providers from multiple sectors to coordinate service planning and monitor progress.Where applicable,this may include service planning to enable participation in recreational activities and,as such facilitate the participation in recreation activities of children and youth with multiple and/or complex special needs. http://www.children.gov.on.ca/htdocs/English/topics/specialneeds/strategy/ index.aspx 6 ONTARIO SUPPORT FOR THE FRAMEWORK FOR RECREATION IN CANADA 2015 The Accessibility for Ontarians with Disabilities Act, 2005 The Ministry of Economic Development, Employment and Infrastructure is responsible for legislation called the Accessibility for Ontarions with Disabilities Act(AODA),2005. Under this act,mandatory accessibility standards,Ontario Regulation 191/11, have been developed to identify, remove and prevent barriers in key areas of daily living.The Integrated Accessibility Standards Part 1V.1 Design of Public Spaces includes accessibility requirements for the design of new or redeveloped recreational elements such as trails, beach access routes,outdoor eating areas and play spaces so people of all abilities can participate and enjoy recreational activities in their communities. https://www.ontario.ca/page/accessibility-laws Community Aboriginal Recreation Activator Program The Ministry of Tourism,Culture and Sport has implemented the Community Aboriginal Recreation Activator (CARA) Program which is targeted to remote and isolated First Nation communities.The purpose is to enhance the capacity of First Nations to meet their sport and recreation needs, utilizing local resources and partnerships with other community- based organizations.Currently,CARA is running in 27 First Nation reserve communities. CARA recognizes and enables the experience of Aboriginal peoples in recreation with a holistic approach drawn from traditional values and culture. Seniors Community Grant Program The Ontario Seniors' Secretariat's Seniors Community Grant Program is helping more seniors have a better quality of life by providing opportunities to be more physically and socially active,volunteer, contribute to their communities and continue learning.This grant makes $2 million available annually for projects across Ontario that will help more seniors. stay active,engaged, learning and contributing.Since 2014,when the program launched, almost $730,000 has been granted to benefit approximately 30,000 seniors across 123 programs and activities related to fitness/physical activity and recreation. Lists of successful applicants for 2014 and 2015 are available at the following links: http://www.seniors.gov.on.ca/en/srsorgsiscgp_projects_2014.php http://www.seniors.goes.on.ca/en/srsorgs/scgp_projects_2015.php Elderly Persons Centres (EPCs) Through the Ontario Seniors'Secretariat,the government provides$11.5 million to support 253 EPCs that offer seniors social, cultural and recreational programs and also provide some health education and support services.The Ontario Seniors'Secretariat is currently undertaking a program review of EPCs to better understand these centres and to consider ways to optimize their roles, including their connection to other government and community programs. MINISTRY OFTOURISM,CULTUREAND SPORT 7 m Y A i The recreation field plays a vital role in connecting people with nature through parks, trails, open space,gardens, land/srreetscapes and water based resources under its management or influence in community planning and design. By enabling public access to nature it helps to foster improved cognitive, mental and physical health, enhance creativity and positive social behaviour, and support healthy active living and biodiversity." Articulated below are Government of Ontario commitments that align with and support Goal 3:Connecting People and Nature. Ontario Parks Learn to Cams Pro r rn The Ministry of Natural Resources and Forestry's Learn to Camp Program at Ontario Parks was established in 2011 to help people �. discover the joy of camping in a safe and fun environment.Ontario Parks aims to help people acquire the skills and confidence they �w~ " need to connect with Ontario's beautiful natural environments. This program allows individuals to connect with nature and the outdoors,as well as develop public awareness and education initiatives to increase understanding of the importance of nature to one's well-being. http:/Iwww.ontarioparks.com/learntocamp 8 ONTARIO SUPPORT FOR THE FRAMEWORK FOR RECREATION IN CANADA 2015 Grants in uppor of Tbu ism 'Re ion The Ministry of Tourism, Culture and Sport provides annual funding in support of Ontario's Tourism Regions. In 2010,the Ministry supported the establishment of 13 Tourism Regions to further advance the competitiveness of Ontario's tourism sector, Each region is led by a Regional Tourism Organization (RTO). Several RTOs are working with local partners on outdoor recreation related projects including undertaking research and planning, assisting in trail,waterway and cycling signage projects and developing and marketing outdoor recreation experiences, routes, itineraries and packages. http://www.mtc.gov.on.ca/en/regions/regions.shtml Lake Sirwcoe Protection Nan The Ministry of Environment and Climate Change funds various projects that are involved in protecting the Lake Simcoe watershed.The Lake Simcoe Protection Plan recognizes that protecting and restoring the ecological health of the Lake Simcoe watershed is a shared responsibility and a long-term undertaking.A key objective of the Plan is to improve conditions for environmentally sustainable recreation activities andN,----_ promote those activities.The Lake Simcoe Protection Plan supports local projects which promote environmentally sustainable recreation practices within the Lake Simcoe watershed, Owners and operators of recreation facilities are encouraged to develop and implement projects that promote best management practices to help recreation aIists protect the ecology and cultural heritage of the watershed. In this way the Plan helps people connect to nature through recreation. http://www.ontario.calenvironment-and-energy/lake-Simcoe-protection-plan n1:ari 'Trails Strategy The Ontario Trails Strategy is a long-term plan to guide the development, management, promotion and use of trails in Ontario,The vision of the Ontario Trails Strategy is a world- class system of diversified trails, planned and used in an environmentally responsible manner that enhances the health and prosperity of all Ontarians.On June 1, 2016,the government passed the Supporting Ontario's Trails Act,2016 following with Royal Assent on June 9,2016. Upon proclamation,the act will help the trails community more effectively develop,operate and promote trails by addressing longstanding land access,liability, trespassing and protection of property challenges. http://www.mtc.gov.on.ca/en/sport/recreation/trail_strategy.shtmi MINISTRY OF TOURISM,CULTURE AND SPORT 9 Supportive physical and social environments help facilitate community and family connectedness, which involves taking care of each other, our communities and our natural environment. Creating supportive environments for recreation can ensure access to safe and effective spaces and places that are required to deliver a comprehensive mix of high quality recreational experiences. Creating supportive physical environments include the provision of essential facilities, the effective use of existing spaces and addressing the decline of Canada's recreation and sport infrastructure." Articulated below are Government of Ontario commitments that align with and support Goal 4:Supportive Environments. Promoting Life Skills in Aboriginal Youth Program Since 2010,Ontario has partnered with the international not-for-profit organization, Right To Play in support of the Promoting Life Skills in Aboriginal Youth (PLAY) program.The PLAY program provides Indigenous children and youth with the opportunity to participate in consistent,weekly,year-round programming to improve their self-confidence and enhance their capacity for leadership.Through youth-led events,inter-generational tournaments and sport clinics,the PLAY program: 10 ONTARIO SUPPORT FOR THE FRAMEWORK FOR RECREATION IN CANADA 2015 I I Promotes the health of children and youth so they can learn how to be and stay. healthy; • Helps Indigenous children and youth explore their identity and culture; • Builds children and youth's leadership capacity so they can succeed as leaders within their communities;and • Supports the reclamation of Indigenous culture by helping First Nations children and youth (re)connect with their culture and traditions. http:l/www.ontario.ca/page/promoting-life-skills-aboriginal-youth-play Provincial Policy Statement The Ministry of Municipal Affairs and Housing is the ministry-lead for the Provincial Policy Statement (PPS,2014),The PPS 2014 provides policy direction on matters of provincial interest related to land use planning and development, including policies promoting supportive physical and social environments that encourage participation in recreation, community hub development,and active, healthy communities.The policies are founded i on core principles supporting more sustainable patterns of development and resource use and apply to all communities in the province. htt www m h u n 1 x N 11 a .ye .� .ca/�age2 S.asN The Greenbelt flan and Oak fridges Moraine Conservation Plan In addition,the Ministry of Municipal Affairs and Housing's Greenbelt Plan and Oak Ridges Moraine Conservation Plan provide policy direction on matters of provincial interest related to land use planning,that promote supportive physical and social environments including parkland,open space and trails in the Greenbelt.Throughout the Greenbelt and the Oak Ridges Moraine,there is existing public parkland and open space,as well as major trails such as the Bruce Trail,Trans Canada Trail,the Niagara Greenway and the Lake Ontario Waterfront Trail.This system of parks and trails provides significant economic benefits and opportunities to a multitude of uses and activities. http:l/www.mah.gov.on.ca/Page189.aspx http:l/www.mah.gov.on.calPagel 707.aspx MINISTRY OF IOU RISM,CULTURE AND SPORT �� Ontario Cycling Strategy The Ministry of Transportation's Ontario Cycling Strategy (#CycleON) enables participation in physically active recreational experiences throughout the life course by focusing specifically --- on active transportation.As part of#CycleON Action Plan 1.0,the Ministry of Transportation has established a $10 million Ontario Municipal Cycling Infrastructure Program,to help municipalities build new and improve existing cycling infrastructure and is also working toward identifying a province-wide network of cycling routes to promote recreational cycling and cycling tourism. As well,the Cycling Strategy works towards the development and implementation of targeted education campaigns that increase knowledge about how active transportation' contributes to enjoyment and quality of life and helps people acquire the skills and attitudes they need to plan for making recreation a part of their lives.Through the Cycling Training Fund,another initiative of the first#CycleON Action Plan,the ministry is allocating $380,000 in financial assistance in 2015 and 2016 to help partners develop,enhance and deliver cycling skills training programs.The programs funded are building skills to promote safe and enjoyable cycling and encouraging healthier, more physically active lifestyles through cycling. http://www.mto.gov.on.ca/english/publications/ontario-cycling-strategy.shtmi Community Use of Schools Program The Ministry of Educations` Community Use of Schools „ program provides funding to all school boards so they can make school space more affordable for use after school hours. Both indoor and outdoor school space is available to not-for- profit community groups at reduced rates, outside of regular school hours. It supports a positive climate, by supporting and promoting healthy,active lifestyles for community youth. In addition,through its Priority Schools Initiative,Community Use of Schools helps a set of schools provide not-far-profit groups free after-hours access to school space in communities that need it most. Community Use of Schools supports healthy,active lifestyles, and student achievement and well-being by enabling not-for-profit groups to offer affordable activities to their communities. http://www.edu.gov.on.ca/eng/general/elemsec/Community/ 12 ONTARIO SUPPORT FOR THE FRAMEWORK FOR RECREATION IN CANADA 2015 V1.: a<x.,;,"„- �e ��e t 1 k,:,:r;5€ k ' ` .'+ '•'1. € e.�?s- .',x;' r<v's'iih �+Edr�':"•!ti�;. ry.rr.7rr,^.Macy'W`i-��T '€� t,:.; +'�r. ate-&:•x:';r ,€4Wr�".,,r`,,,ar, "' s. 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'S ;-� +✓'s d r X'r €!r,' 4t x a M p ��%' ?. ¢¢;�.. a",r� 7 '. ,y+"gsa i4[`��'. �i�•w-- 3 itti fit 1 'x',r:, k,i.." � ° E J F pT n [ LaFr.. �1 � �a''�f!=`' �yw - ;, I .R:; 1r *J n { !�F,+ .?�c, r®�a �'�r� 'tY-�. ris sA: `¢� r`r s a 2-- ! � }.,� z �•. r r, a, p x.�"i"� !a<1'y � "Y'? i f.`?1 ao-n � as u,vtinY � :1� �,., �.'az 4'u �>Yne��p�4 _,Y�Y°• pl+:..'t'w �,.:F�� fi1#x .:;4;,�•, frw p?�' �"a$, 1' :r -'..t� L a t r=.•�" �s �r �� -S f I � $ .�";�_i.at,%� ( �. £'i c�, :�'�:�Y�.;':� 'oxx�ls a' L ,`f,.,a s a i t}+. �€„��t: °.:i c 'Y§ `�" '��ay -.:5 {[;",Is, k aY .5"i' !.: .nl °;b'4, *� .i.. ? �::] ..adV > w'y`"."u ,s'rrt ;' 3 xi• '�"'•:, 3- -.i ,­Nu'Cr F,;�Y. sr,r' iF:(�•t�".;- '4!:k ra'f`- 3' 1N�3.'. ! '� f;'<�1�" i"t .+:�- r I 4. a ' _ 4o The recreation field needs to recruit and inspire new leaders who can address emerging trends and have knowledge in a variety of areas,such as cultural diversity, emerging technologies, urban planning, active transportation and nature conservation. Recreation provides many young people with opportunities for employment and for leadership and career development. To be relevant and outcome-driven, leaders in recreation need timely access to emerging technologies as well as current evidence and information.” Articulated below are Government of Ontario commitments that align with and support Goal 5:Recreation Capacity. Join : .Tr;W,ird swit: s The Ministry of Children and Youth Services'(MCYS) Youth Justice Services Division provides and supports recreational activities dedicated towards preventing youth from coming into conflict with the law. For example, in May 2015, Probation Officers from MCYS, Remote Community Intervention Workers,Community Mentors and staff from Right to Play took part in joint training sessions to build capacity for two streams of recreational activities.The first stream of training, provided in partnership with the Jay's Care Foundation,taught staff how to organize and manage a baseball league for youth in 11 First Nation communities in Grand Council Treaty#3.The second stream of training, provided in partnership with Painted Turtle Arts Camp,focused on how to organize summer camp programs that include various sport activities and arts and crafts for youth.These training sessions facilitated the enhancement of community-based leadership in recreation. http://www.children.gov.on,ca/htdocs/English/topics/youthandtheiaw/index.aspx MINISTRY QFTOURISM,CULTURE AND SPORT 13 I The Ministry of Health and Long Term Care funds the Physical Activity Resource Centre (PARC)to provide training, resources and supports to community agencies and public health units to implement best practice programs and policies for physical activity. Some of the key deliverables include knowledge exchange and professional learning, consultation and referrals, networking and partnership development, planning, evaluation and project management. PARC works to develop and implement high-quality training and competency-based capacity development programs for organizations and individuals working in recreation, particularly in under resourced rural and remote areas. They also contribute to creating supportive social environments in the settings where people live, learn,work and play. In addition,the Physical Activity Resource Centre is coordinating a group of health promotion resource centres to support the Healthy Kids Community Challenge. http://parc.ophea.net/ The Ontario Sport and Recreation Communities Fund (OSRCF)was established to achieve a vision of getting and keeping Ontarians active in community sport, "° -term ro J ects recreatin ad h sical activit throu h the su pp ort of short that deliver high-quality and meaningful experiences to individuals at every Y _. phase of life.The OSRCF is targeted at populations whom lack equitable access �� p g p P q to participate and/or have been historically less physically active.The OSRCF program includes a focus on strengthening the sport and recreation sector by building capacity.The fund has provided support to organizations in areas such as coaching,youth development and volunteer development,in order to ensure enhanced service and quality programming is available throughout the province. http://www.grants.gov.on.ca/GrantsPortal/en/0ntarioGrants/ GrantOpportunities/PRDR006918 ,tiami ONw Game ON:The Ontario Government's Sport Plan was launched in November 2015 and is rooted in three priorities for amateur sport—participation,development and excellence. Under the development priority,the plan supports provincial sport organizations (DSOs)and multi-sport organizations(MSOs) in their efforts to recruit and train coaches and volunteers. These efforts will help inspire new leaders and will provide many young people with opportunities for employment and for leadership and career development. http://mtc.gov.on.ca/en/publications/Game-ON-The-Ontario-Governments- Sport-Plan.pdf 14 ONTARIO SUPPORT FOR THE FRAMEWORK FOR RECREATION IN CANADA 2015 Vonc lus ow . . .. Ontario Support for the Framework f&r Recreation in Canada 2015 The G0. erhmprit of Ontario is committed to providing"valued recreational programs and. services to<all Ont"arian%The ability of recreation to provide solutions to many modern day challenges has provided'the evidence behind many government investments, many of which can be seen within this report.,These challenges include the • rising rates of obesity and sedentary living, decreased pppartunities to connect with nature, �Y, Y!4. • inequities within society that have limited access to recreational:programming and ?F. opportunities Moving forward,the Government ofontario will continue efforts to implement the �z Frame wrkutilizin the document asa resource to guide decision makin d , n g anr ni i ~ Warlcin collaborative) ,with recreation stakeholders is an im `ortant,focus for the Ministry,,,,.. ..:.. 9 Y !? k Q f Tourism;Culture and Sport;ensurir:g valded and relevant recreation opportunities that are accessible across the province.While this report provides a snapshot of current investments in recreation and alignment efforts with the:newlyendor5ed Framework for Recreation in Canada 2015,the benefits of recreation will continue to Inform and impact emerging initiatives across many areas of government in.the fltture The finalized Framework'for Recreation in Canada 2015 document can be found here; hittp Illin.ca/national-recreation-framework` } .. ."... d f f h. 4 MINI$TRY0FTOURISM;.CULTURE AND SPORT 15 , ; ;, a m o Council Highlights NK ,�_ Provincial Offences Act Facilities Update s :le In August of 2016 the County of Elgin entered into discussions with Infrastructure Ontario, MAG's real estate representative, regarding rp leasing court space for Elgin's Provincial Offences Act Facilities at the Wellington Street Courthouse. z � _ g MAG has offered the use of one courtroom for regularly scheduled ilkSu o 44F 3 POA court days and use of an additional courtroom as needed for . d< € N special trials. This per diem rate includes the use of Justice of the k x Y, Peace Chambers, a boardroom, two interview rooms, public waiting 5 F�—4W, areas and washrooms, and cells; however, office space was not included in the province's offer. However, there is expansion space x ,'it7 tiL �yo�ahtyFhEI'9 '£ available in the building that could be built out to accommodate the ' Count s offices ace/ticket window needs. The Count and exK�%N �+ Y p Y l t��m scan a ei c K Infrastructure Ontario will continue to negotiate with the goal of oiflhty,NAA, achieving an agreement that includes office space. The County's ultimate goal is to provide adequate space for court facilities without k��4 building a stand alone facility. A u uln AF, S jP ski 2015 Annual Report � x}� The Director of Financial Services presented the 2015 Annual Report and Consolidated Financial Statements. The annual report included information on the launch of the Elgincentives Community x, zY Improvement Plan, the installation of paved shoulders on Imperial z= �� the launch of a new library Road from Aylmer to Port Bruce, catalogue, the commitment to redevelop Terrace Lodge, the funding s received for the reconstruction of Dexter Line and the Capital and " N Ina, Operating Budget surpluses. 1. , q a The full report can be found in the September 27, 2016 Ei h r.� rit 1'§<.S x � 7{ ii ' 5 �L package.Ct� Council Renews Membership in Community Schools Alliance fir: + r �. � ,i Elgin County Council renewed its membership in the Community Schools Alliance. This organization was formed by Ontario municipalities to address challenges associated with the process that school boards use to determine which schools in a municipality stay open, which ones get f ;y° closed and where new schools will be located. k ,, � a Additionally, Council will be meeting with the Thames Valley District �t.'# i School Board early in 2017 to discuss priorities and concerns. qii 3r '� f l s Planning Advisory Committee L j' �� r > A number of important changes have been made to the Ontario Planning Act particularly in regards to transparency and public participation. One of these changes requires each upper tier and 1 , single tier municipality to establish a Planning Advisory Committee. Elgin County Council established a Planning Advisory Committee by amending the Rural Initiatives Committee's mandate to include specific responsibilities related to providing planning advice and amended the Terms of Reference for the newly constituted "Rural Initiates/Planning Advisory Committee". s f S The full September 27, 2016 Elgin County Council agenda can be e tgg _ L +Sit, + accessed on our website. From: County of Elgin <County_of Elgin @mail.vresp.com> Sent: Thursday, September 29, 2016 9:33 AM To: Subject: Elgin Economic Development Newsletter Sept. 2096 Like =Tweet)' ihara 4V 1 1 E C � c� d 44"', -Jj Progressive sine bye Nature Su i e - Pro-file Village Square Coffee House - Coffee for a Good Cause According to Michelle Fournier, living in Port Stanley is a little bit like living on an island. The comr with great places to eat, shop, and enjoy live entertainment, but is far enough removed from the rL ' city and close enough to the beach to make you feel like you are on a permanent vacation. M , Five years ago when the local bakery/coffee shop on the corner of Bridge St. and Main St. was se Michelle sprung into action to make sure that this tight knit community had a comfortable place to € To learn more about the Village Square Coffee House click here. Culture Days Sees Record Number of Events Registered in Elgin County Elgin County is thrilled to be included amongst more than 7,500 free are already registered to take place in some 900 communities across part of the 7th anniversary of Culture Days happening on September &2, 2016, ELM AML This unt Elgin ear Cultural Services has teamed u with Econom ENF-AIV 'IS Co Y 9 Y p #Cultul Development and Tourism to support Cultural Producers and Elgin Ar 'a . Members in helping to make Culture Days a showcase of the rich and Culture that exists in our region. To learn more about Culture Days in Elgin County click here. Award Elgin County Promotional Campaign Recognized Internationally 3lI7'I;RNA`[ ION 1. ECONOMIC DEVELO[IM EN t' The International Economic Development Council (IEDC) presented Elgin Couni COUNCI h Economic Development with a Silver Award in the New Media category for its 2( Elgin?" Facebook Video Contest. The award was presented at the IEDC annual Cleveland, Ohio on September 27, 2016. This is the 8th time that Elgin County 1- I h e over of Kno-Arledge a n Leadership received international recognition from IEDC. To learn more about Elgin County's IEDC Award click here. 13U,Sines.s Profile Grandma's Oven Bakery & Cakes - Designing Confectionary Masterpieces 2 I In 2008 Anna Hiebert and her daughter Martha Zacharias embarked on a journey lifelong dream of opening a bakery. Although they had no formal training, Anna w R, tremendously skilled baker with experience creating delicious homemade treats fc �.��.,'• family. The decision to open Oven Bake ry in Aylmer was a daunting o initial I he business is a huge success. P � itial leap of faith paid off as eight years later t g s started by employing only family but over the course of time has grown to accomr increased demand for its delicious sugary treats. a To learn more about Grandma's Oven click here. ocai Event Bridges to Better Business The annual Bridges to Better Business event will be held on October 26, 2016 at ''- Centre in St. Thomas. The Featured Keynote Speaker for the evening is David CI 74 of Dragon's Den. BusinessTo Learn more about Bridges to Better Business in Elgin County click here. AM ENTERPRISE CENTRE having problems viewing or downloading the images for the PDF version of the newsletter. 3 i �Y� ty K -rt v� s a ' y r✓ �' 1 fyvCh � ��' 'i "F� IV �`%r �.a i} -+ ��F•F! t��s�"'lr ;4 d � i., �.F,3pr�p _ t t���� � Table of Contents Message from the Warden (2015) ..................................................................... 4 2015 Awards and Achievements ....................................................................... b 2015 Budget .............................................................................................. 9 2015 Financial Results .................................................................................. 11 Revenues and Costs .............................................................................. 11 Municipal Position ............................................................................... 14 Municipal Performance Measures Program ........................................................... 15 q. G COUNTY OF ELGIN 3 Message from the Warden (2015) On behalf of Elgin County Council and staff, we are pleased to provide you with the Annual Report for the year ending in December 31, 2015. Located in the heart of Southwestern Ontario, along Lake Erie's north shore,The County of Elgin is comprised of seven partner municipalities and spans an area of 186,000 hectares.The County's rich agricultural traditions, innovative manufacturing operations, and creative entrepreneurs combine to form a diverse and growing economy. Scenic countryside, kilometres of stunning shoreline, and picturesque towns and villages make Elgin a welcoming place for residents and visitors alike. The County of Elgin serves 50,000 residents providing a broad range of services that include maintenance of County roads and bridges, three long-term care homes,ten library branches, an extensive archival collection, economic development services, tourism promotion and a museum that preserves Elgin's rich cultural heritage. In 2015 Elgin County Council developed a new vision that will guide it to the end of its four-year term. Priorities include financial sustainability, investment in infrastructure, maintenance of assets, promotion of Elgin's businesses, and health recruitment. In October, Elgin launched a County-Wide Community Improvement Plan that truly is Progressive by Nature.The Elgincentives CIP is unique in that it is the first of its kind in Ontario to not only be regional in nature but to focus on agricultural and waterfront areas in addition to downtown cores. The CIP will allow business owners to complete facade improvements, energy efficiency retrofits, and building restorations. In the short time since its launch the project has been extremely popular with the local business community and it will have a significant and tangible impact on our communities in the coming years. Council also committed to several significant improvements to the County's roads system in 2015, including paved shoulders for cyclists on Imperial Road between Aylmer and Port Bruce, resurfacing work on John Wise Line, and the redevelopment of Dexter Line.The County of Elgin and the Township of Malahide received $3.45 million in total from the Province's Ontario Community Infrastructure Fund in order to move the existing waterline and begin work on re-routing the road due to lake shore erosion.This work is set to begin in 2016. Elgin County is committed to quality care for the residents of its long-term care homes. In 2015, Council committed to the redevelopment of Terrace Lodge and has submitted an application to fund the Terrace Lodge redevelopment through the Southwest Local Health Integration Network. Council approved the launch of a new library catalogue system in partnership with the St. Thomas Public Library.This catalogue was launched in December and will better meet the needs of both patrons and library staff. 4 ANNUAL REPORT The County's Economic Development and Tourism Department was recognized with provincial and international awards for its Savour Elgin and Elgin Arts Trail Programs. It is an honour to be recognized as a leader amongst our peers and it is our hope that this recognition will lead to increased revenue for our business community. In 2015, a surplus to budget$1.6 million in operations, in addition to a$1,2 million for capital. These surpluses were applied to allow the County to reduce the tax increase as well as improve Elgin's investment in its infrastructure. In 2016, Council will continue to implement its vision for the next 3 years of the Council term and support initiatives that will make Elgin an ideal place to live, work, and raise a family. Paul Ens 2015 Elgin County Warden a. �F COUNTY OF ELGIN 5 2015 Awards and Achievements In 2015 Council and staff maintained a commitment to excellence, continuous improvement, and forward-thinking initiatives.The County invested in infrastructure projects, developed new partnerships, and implemented new technologies.The details of these achievements are as follows: Council began 2015 with a discussion of the priorities and challenges facing the County. The result of this discussion was the development of a new strategic vision that will guide decisions for the remainder of the current Council term. Priorities included financial sustainability, strengthening of upper/lower tier partnerships, investment in infrastructure, maintenance of assets, promotion of Elgin's businesses, and health recruitment. In 2015 the County was able to achieve a surplus to budget of$1.6 million in operations and $1.2 million for capital. These surpluses allowed the Countyto reduce the tax increase as well as improve Elgin's investment in its infrastructure. Council approved a County-Wide Community Improvement Plan Elgincentives that launched in October.This innovative grant program proved very popular with the Elgin County business community. In 2015, 10 grant applications were approved for a total of $80,134 granted for projects valuing$246,367. The County made significant improvements to its road system in 2015, installing paved shoulders for cyclists on Imperial Road between Aylmer and Port Bruce, resurfacing a portion of John Wise Line, and committing to the replacement of the old Vienna Bridge with a new modular bridge to be completed in 2016. The County of Elgin and the Township of Malahide were the recipients of$3.45 million in total from the Ontario Community Infrastructure Fund to re-route Dexter Line and to move the existing waterline. In 2015, Council made the commitment to redevelop Terrace Lodge. Elgin County Council has submitted an application to fund this redevelopment through the Southwest Local Health Integration Network The Elgin County Library launched a new and dynamic catalogue system in December 2015 called Sierra to manage its collection of over 200,000 items serving over 14,000 active library users in the County. The launch of the new system is part of a regional partnership with St.Thomas Public Library and London Public Library. 2015 was a very successful year for the library's programming as well, with attendance nearly tripling from the previous year to over 76,000 visits. The County partnered with the Municipality of Central Elgin and the Government of Canada to make accessibility improvements to the Belmont Library that included 6 ANNUAL REPORT installation of an elevator, addition of an atrium with an at-grade entrance, and a new children's program area. Renovations will be completed in early 2016. The Elgin County Museum received a $20,000 contribution from the Government of Canada to commemorate Elgin County's contributions to the First World War.The main focus of the project, including a video and traveling display, is the story of Lance-Sergeant Ellis Sifton whose heroism on the first day of the Battle of Vimy Ridge earned him a posthumous Victoria Cross. Elgin County Archives partnered with the Municipality of Central Elgin to create a series of banners with archival images along the West Breakwater in Port Stanley which opened in 2015. Additionally the County installed nine commemorative plaques across Elgin recognizing Elgin's role in the War of 1812. w 3 s rl 9u 1J S' i, l �y k il'fk i x COUNTY OF ELGIN 7 2015 Budget In 2015, Council planned initiatives to improve the quality of life of its residents and improve the economic prosperity of the region. These initiatives included a new building for Terrace Lodge's residents. The $30 million investment in Terrace Lodge will necessitate the County taking on approximately$20 million of debt. The incremental annual loan costs will be funded by the budgeted incremental increase in tax in 2015 of 2.9%. In addition, an investment in high speed fibre broadband was made to improve connectivity that will not only benefit County residents directly, but will also be an economic driver for businesses. To further spur economic development and growth, Council invested in a Community Improvement Plan (CIP) that has contributed toward investments made by businesses that has improved the attractiveness of Elgin's agricultural areas, ports and main streets. Council's strategic vision has been to maintain service levels while achieving an affordable tax increase. In order to achieve these objectives in the face of declining revenues in the form of the Ontario Municipal Partnership Fund (OMPF) and Ford property tax, council included in their vision the low to moderate use of reserves. In addition to the past revenue issues, 2015 also saw a hit in provincial revenue for long-term care. However, Council's focus on efficiencies over the last few years enabled the county to partially absorb these impacts while maintaining the vision of an affordable tax increase. Not only did council maintain service levels in 2015, but council was also able to increase service levels in critical key sectors: 1. Two satellite offices for the Elgin Business Resource Centre (EBRC) continued to assist the County's budding entrepreneurs. 2. The County continued in its commitment to providing a $3.5 million grant to the St.Thomas Elgin General Hospital with a further$250,000 contribution bringing the contribution to date to $1.75 million. 3. A$3,500 grant to Fire Safety House was provided in 2015 to educate thousands of adults and children alike in fire safety and prevention 4. The county roads received $8.1 million in 2015 capital budget funding, with a further$95 million planned for the next nine years focused on timely investments in existing infrastructure to ensure the lowest possible lifecycle costs.The 2015 capital plan included Dexter Line ($5.2 million),John St. and Bradley Creek culvert ($1.2 million), Road 45 Rehabilitation ($2.5 million), and Plank/Vienna Reconstruction ($3.9 million). 5. Capital maintenance projects for Elgin Manor and Bobier Villa totaled $7.9 million over the next ten years. 6. Purchase of$3.1 million in new library books over the next ten years. 7. Investment in accessibility improvements of$2.4 million. 8 ANNUAL REPORT Budgets in the last five years showed a decline in the Municipal Position as a result of the lost revenue from OMPF and Ford property tax, resulting in a decline in reserves. Gradual and measured levy increases have now offset these revenue losses, resulting in 2015 being the turning point where the County moves from using reserves to replenishing its reserves. The budget planned for a $2.3 million increase in municipal position (thanks largely to additional revenue of$2 million for the Dexter Line relocation). The improvement in municipal position will translate into an improvement in reserves and it is anticipated that reserve levels will be fully replenished by 2020. Hence, starting in 2021, tax increases will be reduced to inflationary levels. The ten-year capital plan ensures that the county's infrastructure remains in good working order, thereby reducing lifecycle costs and avoiding costly future investments. COUNTY OF ELGIN 9 2015 Financial Results The consolidated financial statements have been prepared in accordance with generally accepted accounting principles for local governments as recommended by the Public Sector Accounting Board (PSAB) of the Canadian Institute of Chartered Accountants. The statements and related information are the responsibility of management and include the County's share of the financial activities of the Elgin-St. Thomas Board of Wealth. The Municipal Act, 2001 requires that the County appoint an independent auditor to express an opinion as to whether the financial statements present fairly the County's financial position and operating results. As part of the annual audit, the auditors will deliver a written report providing their opinion on the results of the financial statement audit. Revenues and Costs The consolidated statement of operations reports annual revenue and expenses for 2015 on a comparative basis to the prior year and the budget. The net of revenue and expenses is the change in economic resources available to the County and thereby results in a change in the accumulated surplus. Sources of Revenue (millions) Other Contributions User Charges $4.5 $6.1 7% 9% Transfer Payments T r $27.4 40% Requisitions of Local Muncipalities $31.1 45% In 2015, the County received revenue of $69.1 million and incurred expenses of $65.2 million for a net gain of $3.9 million. The vast majority of revenue is derived from property tax revenue and transfer payments from the provincial and federal governments. 2012 was the first year that transfer payments were less than tax revenue, and now stands at 45%of revenue being derived from taxes and only 40%from transfer payments. 10 ANNUAL REPORT Annual OMPF (Ontario Municipal Partnership Fundy payments have been reduced resulting in a cumulative loss of $3 million in OMPF transfer payments placing an increased burden on Elgin County rate payers. Spending by Cost Element (millions) Tax Write-offs/Rents/Other $1.$ External Transfers 3%. $4.5 7% fah r Amortization $10.2 16% Wages&Benefits $26.0 39% Contracted Services Materials $16.8 $5.9 26% 9% Other .ads- $2.2 Bridges 22% AIM ,t Ambu- 19% $8.4r � i '� ��', Roads- 32% Bridges lance Homes $9.1 17. $8.� 37% Other $ 5 78% 68% $10.7 44% Of the total expenditures of $65 million, wages and benefits account for 40% of those expenditures, with two-thirds of these expenses occurring at the long-term care homes. Contracted services and materials combined account for a further 35% of cost with over half attributed to ambulance and roads-bridges. Sixteen percent of expenses are a result of amortization with this sector being dominated by roads-bridges with 78% of the amortization cost. External transfers are predominately to the City of St. Thomas for providing Social Services. In addition, Provincial Offences fines collected net of expenses flow through as transfers to the local municipalities. COUNTY OF ELGIN 11 An improvement of $2.3 million in municipal position was budgeted, however, due to tight financial controls and other factors, Elgin achieved a net gain of $3.9 million providing performance to budget of$1.6 million. Significant performance to budget is as follows: Budget Performance (millions) Other Taxes $0.4 $0.4 25% 25% Legal WSIB $0.4 0.4 25 25% Tax performance, worker's compensation (WSIB), legal and other categories each delivered $0.4 million of favourable performance for total performance of$1.6 million. Tax performance is the result of supplemental taxes and tax write-offs. WSIB costs can vary significantly from one year to the next, with a single settlement costing as much as $0.2 million. Legal settlements and costs provided another$0.4 million in positive performance primarily resulting from one favourable settlement. Other categories are comprised of a variety of items such as moving permits. The County's net gain of$3.9 million is comprised of property tax revenue of$31.1 million less net spend after revenue from transfers, user fees,fines and investment income of $27.2 million offset by property tax revenue. The net spend of$27.2 million is broken out by services to the County's residents as outlined in the chart below: 12 ANNUAL REPORT Net Spending by Service Category (millions) Transportation Homes and Senior Services Services $9.8 $4.8 35% 18% Social Service! $2.8 10% Property Tax Related Costs $1.2 4% Library&Cultural Planning& General Services Development Government Public Health $2.9 P Ambulance Services $1.0 $1.0 Services 11% 4% $1.0 $2.7 4% 10% 4% Transportation is the single largest net cost to Elgin County with 36% of net expenditures. Homes and Senior Services, Social Services, Library, Ambulance and Public Health services combined account for over half of the County's net expenditures. Expenditures of 4% each are the result of general government, planning and development, as well as property tax related costs. It is important to note that general government includes the costs of information technology, finance and human resources departments required to support the above mentioned services being provided to Elgin's residents. It also includes a $0.25 million grant to the hospital redevelopment as part of $3.5 million ten-year commitment. The Property tax related costs are comprised of Municipal Property Assessment Corporation (MPAQ costs and tax write-offs. MPAC is a not-for-profit corporation whose main responsibility is to provide its customers - property owners, tenants, municipalities, government and business stakeholders - with consistent and accurate property assessments. Every municipality in Ontario is assessed its share of the cost of operating this corporation. Municipal Position The consolidated statement of financial position reports the County's financial and non- financial assets, liabilities and accumulated surplus as of December 315`, 2015 on a comparative basis. Financial assets are those assets on hand, which could provide resources to discharge liabilities to finance future operations. The difference between financial assets and liabilities, or net financial assets, is an indicator of Elgin County's ability to finance future activities and to meet its liabilities and commitments. Non- COUNTY OF ELGIN 13 financial assets represent economic resources that will be employed by the County to deliver programs and provide services in the future. The sum of financial assets and non- financial assets represents the accumulated surplus, or municipal equity/position of the County. By the end of 2015, the municipal position of$193.7 million is$2.6 million above the 2010 level of $191.1 million in absolute terms due to gradual and measured increases in property taxes, represented by the green bars in the chart below. However, the municipal position should ultimately keep pace with inflation in order to stay the same in real terms. The 2010 municipal position adjusted for inflation equates to $210 million, meaning that the current 2015 municipal position of just under $194 million equates to a $.16 million loss of municipal position in real terms, as represented by the blue bars. By 2024 the municipal position is expected to grow to $213 million. This represents an average annual increase of 0.8% over the 14 year period; however, assuming a 1.9% inflation rate, the 2025 ending municipal position represents a $36 million reduction in value in real terms as represented by the blue bars in the chart below. Municipal Position ($millions) 0 Actual/Forecast Municipal Position 0 Shortfall to Inflation 240.0 220*0 7. i. 200.0 180.0 0VgN M 4Ln %0 >, 00 M0T4C4 R1 rl ri rl ei a i r-i r-1 r-I V-1 rq N N " N N N N N N N N N N N N N N N N N Maintaining the municipal position in real terms is essential to maintain the integrity of the county's assets, such as roads and bridges. Despite the loss of municipal position in real terms, this will not lead to financial issues in the long-term. As a result of efficiencies in asset management, through new technologies such as micro surfacing, the county will 14 ANNUAL REPORT be able to maintain its existing infrastructure at lower cost. In addition, 2015 provided $1.2 million in capital project efficiencies that were used to further enhance the County's investment in its infrastructure. One of the largest projects funded in 2016 from the 2015 surplus was a new nurse call system for Elgin Manor. Elgin County's municipal position is composed of both financial and non-financial assets. The financial assets of $11.7 million, up $5.8 million from the prior year, comprise 6% of the County's equity. A portion of these financial assets play a major role in allowing the County of Elgin to meet its financial obligations during the three-month period between receipts of property tax revenue. The remainder represents the self-funded capital required to rebuild Terrace Lodge. Municipal Position (millions) Buildings Land & Roads& Bridges Equipment, $23.5 Improvements $131.9 $ Furnishings& 19 3 68% 12% 19. Vehicles $3.9 2% Assets under Construction $1.8 1% Pre-Paid Books Financial Assets $0.4 $1.3 $11.7 0% 1% 6% The County's equity in non-financial assets is predominately comprised of roads and bridges (68%), buildings (12%) and land and land improvements (10%), which includes land for roads as well as building. COUNTY OF ELGIN 15 Municipal Performance Measures Program (MPMP) MPMP is a performance measurement and reporting system that promotes local government transparency and accountability. It also provides municipalities with useful data to make informed municipal service level decisions while optimizing available resources. The County inspects road conditions every 2 years and has a consultant complete bridge inspections every 2 years. In loth cases, the work was completed in 2014 and will be done again in 2016. The following are the highlights comparing 2014/5 to 2012/3. 2012/3 2014/5 Adequacy of Roads % of paved lane kilometres rated 56.3% 60.1% adequate Adequacy of Bridges %of bridges and culverts where the 83.5% 83.5% condition is rated as good to very good. Maintenance Costs Per paved lane kilometre $3,034 $3,042 General Government General Government- %of costs for governance, corporate management and 3.9% 3.9% program support, i I A road is adequate when surface distress is minimal and no maintenance or rehabilitation action is required. A bridge or culvert is rated in good to very good condition if distress to the primary components is minimal, requiring only maintenance. Primary components are the main load carrying components of the structure, including the deck, beams, girders, abutments, foundations. The past deterioration of the road and bridge system that occurred for approximately two decades starting around the 1990s is being addressed by Council through the long-term planning that sees the annual capital spending on the road system increasing from $4.9 million in 2010 to$11.9 million by 2024. Paved roads are defined as roads with asphalt surface, concrete surface, composite pavement, portland cement or surface treatment. Maintenance includes frost heave/base/utility cut repair, cold mix patching, hot mix patching, shoulder maintenance, surface maintenance, surface sweeping and surface flushing. Surface maintenance activities include crack sealing, spray patching and slurry seal. Also included in these costs are bridge maintenance and winter control costs, but amortization is excluded. The County of Elgin contracts with its seven member municipalities to provide road maintenance based on a set per kilometre dollar amount. General government administration includes departments primarily involved in general administration, financial management and human resources. The costs provide governance, corporate management and support to the operational departments. Excluded from these costs are amortization, MPAC and tax write-offs. 16 ANNUAL REPORT 'x� xw�'� r ��'� 'ra��"'rhr��y�'�k '�;ti� �,�.�>P' ��*fr„ �y� � ✓ i�ati d v r� l ff p/ Qp 1 ril t A�1 h�l��_ri tif�tp d✓ .y -,�. WS .l Y rl►�KN1'-F r av"P � �t'•I �1j5�i d rte,I � �r.lt � `,"51"'111 �Q ,'P,i�i. r � i _ I s I / • '' it 'I IF I / 11 III I � f 1 c?, � onservation Media Release For Immediate Release--Sept. 30, 2016 "Union Gas Supports C.M. Wilson Conservation Area!" $2,000 Donation to Water Festival and Pond Trail Development Chatham, ON— Union Gas will present a donation of$2,000 to the Lower Thames Valley Conservation Authority (LTVCA) at noon on October 5 at the C.M.Wilson Conservation Area-this :v as part of the special Water Festival Awareness Day recognizing Festival community partners and volunteers. A portion of the donation will support the 8th Annual Chatham- ` Kent& Lambton Children's Water Festival which runs from W, October 4-6. The Festival attracts 1800 local elementary students and over 350 volunteers to this growing outdoor educational event which educates children about water conservation, protection and related environmental issues through fun and interactive activities. "This is a community wide, multi-partner initiative involving over 30 different partnership groups from across the Lambton and Chatham-Kent areas. They deliver this fun and educational event to a growing number of elementary students each year," according to Don Hector, the Festival Coordinator. The shoreline at the CM Wilson CA pond will be naturalized with the remaining funds. "Plans are in the works to remove the existing wooden bridge, and create a natural earthen berm that will better suit the needs of our day use visitors and campers while at the same time provide an improvement for aquatic life in and around the pond itself," says Randall Van Wagner, Manager of Conservation Lands and Services with the LTVCA. "We care about the environment and that value is reflected in our company culture, whether we are building a pipeline or erecting a new energy-efficient office building," said Sean Collier, district manager for Windsor/Chatham, Union Gas. "That's why we support important educational programs in the communities we serve, such as the Chatham-Kent & Lambton Children's Water Festival, which is helping our children learn about the importance of the conservation and protection of our water." FOR INFORMATION CONTACT: Don Hector-Coordinator, Chatham-Kent& Lambton Children's Water Festival Ph: 226 881-2453 Email: ckiwaterfestival(@gmail.com Or Randall Van Wagner--Manager of Conservation Lands and Services Lower Thames Valley Conservation Authority Ph: 519-354-7310 Email: Randal l.VanWagner@ltvca.ca -30- 1003 Thames Street,Chatham,ON N7L2Y8 • www.ltvca.ca Phone; 519--354-7310 • Fax;519-352.3435 • E-mail;admin @ltvca.ca Aot t a8 c,000 v x6o Qi8C�a4fth "*Lower Tharnes onsel at`ion for a balaviced and healMy watershed. Media Release For Immediate Release September 28, 2016 "Fall Hours at Longwoods and Ska-Nah-Doht Village" Lots to do at Longwoods Road Conservation Area! Mount Brydges—'Step Into Nature'at Longwoods Road Conservation Area this fall!The Resource Centre and Ska-Nah-Doht Village will open 7 days a week from 9 a.m.till 4:30 p.m. until Thanksgiving Monday October 10. Gates remain open with picnic grounds and nature trails till sunset daily. Longwoods is a 155-acre conservation area owned and operated by the Lower Thames Valley Conservation Authority. After October 10, buildings will be open Monday—Friday from 9 a.m. until 4:30 p.m.. The park grounds will be remain open 7 days per week from 9 a.m. until sunset. Admissions: Day use admission features a pay and display machine at our entrance. Purchase a ticket(coin or credit card only),then display it on your vehicle y dashboard. Maximum daily entrance fees are$12.04 per vehicle effective until October 11. Beginning October 11,day use admission will be$4 per vehicle unless otherwise posted. Other fees apply for reserved facilities and pre-booked school and group programs, so please call us for details. Motor coach bus tours are welcomed! Features: Ska-Nah-Doht Village and Museum,is a recreated longhouse village of 1,000 years ago. Find your way through the palisade maze,explore a longhouse and take time to think about the life of the Haudenosaunee people. A museum displays archaeological artifacts from our collection in the Resource Centre,along with nature exhibits and hands-on activities for everyone! Audiovisual presentations are shown in the theatres. Visit the Turtle Trail Gift Shop with authentic, one of a kind local native crafts and stained glass. Five nature trails and bridges,two of which are wheelchair accessible,wind through Carolinian woodlands and ravines. Don't miss the Carey Carolinian Arboretum and Trail and Native Gardens! Enjoy the fall colours and birds as you stroll the woodlands, meadows and wetlands of Longwoods. Bring a picnic lunch and stay for the whole day! There are lots of picnic tables and a pavilion with a barbeque may be rented for family reunions and special get-togethers. Boy Scouts and Girl Guides can book their campouts at one of three large group camping grounds. Our staff are available to teach popular badge workshops! Plan a daytrip and come visit us soon! Call(519)264-2420 to reserve your group's activity! We are located a half hour west of London (6.5 km west of Delaware)and an hour east of Chatham at 8348 Longwoods Road (Middlesex County Road 2) Mount Brydges. For conservation area directions,fees and facilities please visit our website www.ltvca.ca and click on the Conservation Areas tab. For Further Information Contact: Lower Thames Valley Conservation Authority info(a)ltvca.ca www.ltvca.ca t To download a Guide to Conservation Areas in Ontario please visit http://www.ontarioconservationareas cal. -30- 100 Thames Street,Chatham,ON N7L2Y8 www.ltvca.ca Phorie: 519-354=7310 - Fax:519-352-3435 • E-mail:admin @ltvca.ca From: AMO Communications<communicate @amo.on.ca> Sent: Friday. SPntpmber 23, 2016 3:31 PM To: Subject: AMO Policy Update-AMO Releases Seniors Policy Paper September 23, 2016 AMO Releases Seniors Policy Paper AMO is pleased to circulate to the membership, relevant provincial ministries, and the Premier's Office today a policy discussion paper on seniors' issues entitled, "Strengthening Age-Friendly Communities and Seniors' Services for 21 st Century Ontario: A New Conversation about the Municipal Role". The aim of the paper is to start a renewed policy dialogue between AMO, its members, and the Province on how to best serve seniors in Ontario's diverse communities. It was developed by AMO's Task Force on Age-Friendly Communities and Long-Term Care and approved by the AMO Board in August. The Task Force was chaired by AMO Board member Paul Grenier, Councillor, for Niagara Region. The impetus for the paper is the recognition that the municipal sector in Ontario is at the forefront of developing age-friendly communities and providing vital services to seniors. This includes long- term care, affordable housing, public health services and community support services, as well as general planning for age-friendly communities. This vital work is supported by the partnership of the Ontario government through legislation, policies, and funding programs. The successful delivery of seniors' services comes with both challenges and opportunities. Municipal governments are committed to providing high quality services to their residents while being mindful of safety and affordability. While some services are required through legislation, many municipal governments have filled gaps when provincial allocations are insufficient, introducing additional services, and developing innovative ways of working beyond what is required. However, providing the same quality of service on the same budget will not be possible given growing demand and service requirements. A broader conversation is needed about current capacity and level of demand. The ability to fund and deliver the range of programs and services needed varies significantly across the province. Municipal governments are best positioned to provide services to residents, but they should have the flexibility to choose the services they offer to seniors, including whether to operate long-term care homes. Whichever services municipal governments choose; a conversation must be had about adequate resources to maintain a service standard. Building on two previous AMO papers, this paper attempts to expand the discussion on the municipal role in facilitating age-friendly communities and providing services to seniors. It outlines key issues for municipal governments, including developing plans, providing community services i including transportation and housing, providing long-term care, and ensuring services are culturally-appropriate and relevant in northern and rural communities Opportunities for improvement are highlighted, and recommendations are made, calling on the Province to: • continue to play a supportive role to facilitate age-friendly community development under its Action Plan for Seniors; • work with municipal governments to enhance community services and housing including transportation options, the Elderly Persons Centres program, and seniors' housing; • amend the Long-Term Care Homes Act, 2007, to provide municipal governments the choice to operate a long-term care home which would allow them the flexibility to provide the most appropriate care to suit their local residents' needs; • work with municipal governments to address issues in long-term care delivery including simplifying regulatory frameworks, reducing wait times, developing a human resources strategy, addressing challenging behaviours, undertaking systems capacity planning, supporting the redevelopment of long-term care homes, facilitating innovative models, developing community hubs, reviewing the funding model, and pursuing additional funding sources; • address regionally-specific issues in rural and northern Ontario; and, • support the municipal sector to deliver culturally-appropriate services to seniors. AMO will use the paper as the basis for advocacy on seniors' issues and to advance the policy discussion with the Province on how best to support Ontario's seniors. The paper is found on the AMO website: Strengthening Age-Friendly Agc-Friendly Communities and Seniors' Services for 21st Century Ontario. AMO is holding a webinar on senior's issues on Tuesday, October 1 8th from 2:30 to 4:00 p.m. If you are interested in joining this webinar, please e-mail Irene Ostrowski at IOstrowski amo.on.ca. AMO Contact: Michael Jacek, Senior Advisor, E-mail: mjacekgamo.on.ca, 416-971-9856 ext. 329. PLEASE NOTE:AMC Breaking News will be broadcast to the member municipality's council,administrator,and clerk. Recipients of the AMC broadcasts are free to redistribute the AMC broadcasts to other municipal.staff as required.We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists. DISCLAIMER:Any documents attached are final versions.AMC assumes no responsibility for any discrepancies that may have been transmitted with this electronic version.The printed versions of the documents stand as the official record. OPT-OUT: If you wish to opt-out of these email communications from AMO please click here. F-1 2 West Elgin Recreation Committee Regular session August 23r4 2016 This Regular Session of the,West Elgin Recreation Committee was called to order at 7 pm in the Rodney Park. Members present.Included Jonathan Wolf, Ken Neil,Jennifer Blanchard, Doug Staddon,Joe Seman, and Recreation Superintendent Jeff Slater. The Agenda was set aside to allow for the Recreation Committee to tour Rodney Park and associated facilities.The Committee then retired to the Rodney Fire Hall to continue the meeting. Item#1 Disclosure of pecuniary Interest: None noted. Item#2 Delegations:There were no delegations present. Item#3 Adoption of the Minutes: Moved By:Joe Seman Seconded By:Jennifer Blanchard The West Elgin Recreation Committee herby resolves that the minutes of July 19 be hereby approved as presented. CARRIED Item#4 Business Arising from the Minutes: 1. Pickle ball:The Recreation Superintendent showed the Recreation Committee the equipment for the game, including nets, paddles and pickle balls. Programming to follow. 2. HZO Station:The Recreation Superintendent reported that he has applied for two water stations as supplied by the St.Thomas Elgin health Unit,one for the Arena and one for the Recreation Center. 3. Road Race Report:Member Ken Neil reported that there was a donation to Conductive Education in the amount of$2500.00. Mr. Neil further explained the initiative and the work that the donation funds for children with Cerebral Palsy. Item#5 Correspondence: None reported. Item#6 New Business: The Recreation Superintendent indicated that there was a matter to discuss but the individual concerned did not want to be identified.Member and Councillor Wolf lead the committee through the process. Moved By:Joe Seman Seconded By Ken Neil The West Elgin Recreation Committee hereby resolves to go into a closed session to discuss matters regarding an identifiable individual. CARRIED -2- Moved By:Doug Staddon Seconded By:Jennifer Blanchard The West Elgin Recreation Committee hereby resolves that the committee rise and report.from the closed session.That the report was read and discussion took place. CARRIED. Item 7 adjournment: Moved By: Ken Neil Seconded By: Doug Staddon The West Elgin Recreation Committee resolves that this session of the West Elgin Recreation Committee hereby adjourn at this hour of 8:22 pm and reconvene at 7 pm September 20 2016 at the Rodney Fire Wall. CARRIED. West Elgin Arena Board Regular Session September 13 2016 This session of the West Elgin Arena Board was called to order at 9:30 am with the following member present:Jim Hathaway,Alphonse Willie,Joe Seman, Ian Fleck, Recreation superintendent Jeff Slater, absent Jonathan Wolf. Item#1 Disclosure of Pecuniary Interest: None noted. Item#2 Delegations: None present. Item#3 Adoption of the Minutes: Moved By: Ian Fleck The West Elgin Arena Board resolves that the minutes of August 9 2016 be herby approved as presented. CARRIED. Item#4 Accounts and Financial Reports: Moved By:Jim Hathaway Seconded By:Alphonse Willie The West Elgin Arena Board hereby resolves that the accounts in the amount of$8,482.65 be hereby approved for payment. CARRIED. Item#5 Business Arising from the Minutes: 1. Ice Rentals:The Recreation Superintendent reported that there has been a request to rent the ice later Saturday Night than we are currently open.WLMH is done at 3:30 pm;the request is for later than that,which currently will fall outside of the normal operating shift at the arena. That is the arena can accommodate WLMH as well as WESC with operating a single shift on Saturday,9 am until 5 pm, leaving the ice open at 3:30 pm. Rentals after that are sporadic at best. The Arena Board confirmed that the ice needs to rented in consecutive hours with no open hours as has happened in the past. 2. Lights;The Recreation Superintendent is waiting for confirmation as to the delivery date of the new lights. 3. Ice Schedule:The current ice schedule shows a reduction in the number of hours of ice rented. Both WESC and WLMH have reduced the number of hours that each association is using.The decline in their membership is the root cause.To complicate things even further the Power Skating program offered at the Arena is also not operating at the arena for this season. Therefore the arena is operating at a reduced schedule this season;we are closing Saturday at 5 pm and running with only one shift.Additional ice rental hours have been created with the creation of an over 35 League operated on Wednesday evenings.The net loss in ice revenue will be created by losing the Saturday Power Skating. 4. Staffing:As Board members are aware we have a vacancy to fill hopefully up until the end of December,and not beyond.We have advertised the position twice in the local paper and also on the Municipal Web-site,and have had very poor response.Therefore we continue to operate with three staff, and no part time staff. -2- item#5 Correspondence: No correspondence was presented. Item#7 New Business: 1. Compressor Room Roof:The Recreation Superintendent reported that the compressor room roof is leaking and prices will be investigated to have the repairs done. 2. Edger:The Recreation Superintendent reported that the edger might have to be replaced.There Is a significant oil leak and the oil appears to be coming from the block of the engine. Further investigation will be done and more information provided as it becomes available.This is a tool that is required to properly maintain the ice surface. 3. WESC: Member Jim Hathaway inquired as to whether or not the Thursday Ice time will be available,and could it possibly run from 3:30 until 5pm.The Recreation Superintendent indicated that as long as the Arena Board was in agreement that they could proceed with the first night being September 29. Item#8 Adjournment: Moved By:Jim Hathaway Seconded By:Joe Seman The West Elgin Arena Board hereby resolves that this session of the West Elgin Arena Board hereby adjourn at this hour of 10:25 am and shall reconvene at the West Elgin Arena on October 112016 at 9:30 am or at the call of the chair. CARRIED West Elgin Recreation Committee Regular Session September 20 2016 This session of the West Elgin Recreation Committee was called to order at 7:00 pm at the West Elgin Fire Hall Station#1 with the following members present: Doug Staddon,Grace Blanchard,Jennifer Blanchard,Joe Seman, Ken Nell,Jonathan Wolf,and Recreation Superintendent Jeff Slater. Item#1 Disclosure of pecuniary Interest:None noted. Item#2 Delegations:No delegations were present. Item#3 Adoption of the Minutes: Moved By:Grace Blanchard Seconded By: Doug Staddon The West Elgin Recreation Committee hereby resolves that the minutes of August 23`d 2016 be approved with the following amendments:Jennifer Blanchard was in attendance,not Grace Blanchard, and that Johnathan Wolf's name be spelled correctly,Jonathan Wolf.Also Item#4,section 3 that conjunctive education be replaced with Conductive Education. CARRIED. Item#4 Business Arising from the minutes: • Road race Meeting: Member Ken Neil indicated that there will be a Road Race Committee meeting to discuss next year's race; however Race organizer James Husband is currently unavailable. Item#5 Correspondence: None noted. Item#6 New Business: • Natural Ice Surface:The Recreation Superintendent reported that the Recreation Committee has received,actually last year,the Kit from the Health Unit to install the natural ice surface/ skating area. It has been indicated that the facility be installed in Rodney Park.The Recreation Superintendent requested the committee to indicate where they would like to see it installed.A discussion ensued resulting in the passing of the following resolution: Moved By:Grace Blanchard Seconded By: Ken Neil The West Elgin Recreation Committee hereby resolves that the Natural Ice surface be installed west of the Recreation Center, near Queen Street. CARRIED Item#7 Adjournment: Moved By:Joe Seman Seconded By:Jennifer Blanchard The West Elgin Recreation Committee hereby resolves that this session of the West Elgin Recreation Committee adjourn at this hour of 7:50 pm and reconvene at 7 pm on October 18 2016 or at the call of the chair. CARRIED