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11 - September 27, 2016 County Council MinutesI w _192 EVEM-4 The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present. I........... Moved by Councillor Wolfe Seconded by Councillor Currie THAT the minutes of the meeting held on September 13, 2016 be adopted. p plipill IIIIIII Jill III 11 7T M - Elgin 10 -year Housing and Homelessness Plan Elizabeth Sebestyen, Acting Director, St. Thomas -Elgin Ontario Works presented Council witr� a historical and current synopsis of the Ontario Works division and a 2015 progress report for the St. Thomas - Elgin 1 0 -year Housing and Homelessness Plan. Moved by Councillor Marr Seconded by Councillor Menn1 THAT the presentations titled "2015 Year In Review - Ontario Works Division and 2015 Progress Report - St. Thomas - Elgin 1 0 -year Housing and Homelessness Plan" from the Acting Director, St. Thomas -Elgin Ontario Works, dated September 27, 2016 be received and filed. V Dan McNeil, Chair, Healthy Communities Partnership & Central Elgin Councillor and Jessica Lang, Health Promoter, Elgin St. Thomas Public Health with a PowerPoint presentation updating Council on the activities of the Healthy Communities Partnership and requesting staff support at an upcoming municipal consultation. THAT Elgin County Council supports "Get Active Elgin's" application to secure Trillium funding to continue to positively impact the health status and activity rates of Elgin St. Thomas residents - Moved by Councillor Martyn Seconded by Councillor Currie IIIIIIIii 5ilillillil 11111 lrlr�llllm SITM County Council 2 September 27, 2016 IN* 6JUA11 The manager presented the report updating Council on Elgin County's involvement in the Culture Days event and invited Councillors to attend the flagship event at the Port Stanley Library on September 20, 2016. Moved by Councillor Marr I Seconded by Councillor EnE THAT the report titled "Culture Days 2016" from the Manager of Programming and Community Development, dated September 14, 2016 be received and filed. sw=-70111 It tol 10D -NI The coordinator presented the report informing Council of updates that have been made to the Elgincentives Community Improvement Plan. Moved by Councillor Mennill Seconded by Councillor Wolfe THAT the report titled "Elgincentives Program: Update" from the Economic Development Coordinator dated September 8, 2016 be received and filed. Treyff-W� The manager presented Council with a review of a number of important changes that have been made to the Planning Act particularly in regards to transparency and public participation. Moved by Councillor Martyn Seconded by Councillor Jonel THAT the report titled "Bill 73 - Changes to the Planning Act, R.S.O. 1990" from the Manager of Planning, dated August 4, 2016 be received and filed; and, 1 11111 ;T The manager presented the report recommending that Council establish a Planning Advisory Committee as per regulations set out in the newly enacted Bill 73. THAT County Council establish a Planning Advisory Committee by amending the Rural Initiatives Committee's mandate to include specific responsibilities related to providing planning advice; and, THAT the attached Terms of Reference for the newly constituted "Rural Initiates/Planning Advisory Committee" be adopted. County Council 3 September 27, 2016 2016/2017 Events Calendar — Senior Financial Analy It & ECUWSEC Chair The ECUWSEC Chair presented the report requesting Council's support of fundraising activities and other social events planned by the Elgin County United Way and Special Events Committee (ECUWSEC) for the period September 2016 to August 2017. 0 • R-Swe Z THAT Council support the Elgin County United Way and Special Events Committee's 2016/2017 planned activities as contained in the report titled "2016/2017 Events Calendar." The Director of Financial Services presented the report updating Council on discussions with Infrastructure Ontario, Ministry of the Attorney General's real estate representative, regarding leasing court space for Elgin's Provincial Offences Act Facilities at the Wellington Street Courthouse. Moved by Councillor Marr Seconded by Councillor McWillial THAT a letter of thanks, along with a copy of the report titled "Provincial Offences Act (POA) Facilities Update" dated September 21, 2016 be forwarded to MPP Jeff Yurek's office; and, THAT the report titled "Provincial Offences Act (POA) Facilities Update" from the Provincial Offences Supervisor, dated September 21, 2016 be received and filed. I top. M Me 1 The director presented the 2015 Annual Report summarizingElgin County 's achievements, financial results and performance measures for 2015. Mill THAT the 2015 Annual Report, Financial Information Return (FIR) and Audited Consolidate;#, Financial Statements be approved for publication. he Director of Financial Services noted that Mr. Don Lemon, Elgin County's long-time Auditor had passed away recently. The director thanked him for his years of dedicated service and noted that he will be greatly missed by staff. illill'i�i:iiii�l I " 1111111111� , I Ilp I � I � � � Tiip I " III ZEN emwl i i The director presented the budget comparison for the County with a favourable performance for the month of August of $12,000. Moved by Councillor Mennill Seconded by Councillor Jonel THAT the report titled "August 2016 Budget Performance" from the Director of Financial Services, dated September 20, 2016 be received and filed. IN -MM County Council 4 September 27, 2016 Policy 2.80 - Workplace Harassment and Discrimination Policy and Program and Policy 2.110 -Violence in the Work lace Policy— Human Resources Assistant The assistant presented the report recommending that Council approve the changes to the Workplace Harassment and Discrimination Policy and Program and the Violence in the Workplace Policy. THAT Council approve the changes to the Workplace Harassment and Discrimination Policy and Program and the Violence in the Workplace Policy as attached; and, THAT this report be forwarded to the lower tier municipalities for their informatiorl Items for Consideration 1. Doug Reycraft, Chair, Community Schools Alliance with Annual Report of the Chair dated August 14, 2016 and Invoice from Association of Municipalities of Ontario (AMO) requesting Community School Alliance Membership Fees for September 2016 to August 2017. 2. Dutton Dunwich Council with a resolution seeking support for the Province of Ontario to provide a 100% Hydro rate reduction to Dutton Dunwich residential occupancies and business or commercial operations to compensate for the hosting of a wind project. 3. Theresa Levschuk, Executive Assistant to the Director, Thames Valley District School Board with notification of Proposed Elementary Pupil Accommodation Review and excerpts from Draft Elementary Accommodation Study. Deadline is October 13, 2016 to respond with any community planning opportunities which relate to schools identified as well as municipal population and future development projections. III III Ir 1 11 1 111 1 111 1111 ��� I ! 111 I oil 141011 Me Moved by Councillor Mennill Seconded by Councillor McWilliam THAT the Corporation of the County of Elgin pay the annual membership fee for the Community School Alliance. THAT the Corporation of the County of Elgin support the resolution from the Municipality of Dutton Dunwich calling on the Province of Ontario to provide a 100% Hydro rate reduction for residential occupants and business/commercial operations in the Municipality, and that businesses be completely outfitted with renewable energy capabilities to operate their businesses off the grid as compensation for hosting a wind project. WON=- 6 County Council 5 September 27, 2016 The following recommendation was adopted in regard to Correspondence Item #3: 0 --t SO• •'r 0 PTA 104 0 M M 1 1547d kh THAT a letter be sent to the Thames Valley District School Board and Elgin County Trustees requesting a meeting with the board and staff to discuss issues related to accommodation reviews as well as the Board's rationale for the proposed changes. 910�• 1. Hon. Glenn Thibeault, Minister of Energy with update on changes to Energy Consumer Protection Act (ECPA) which will help protect electricity consumers from door-to-door energy contract sales. 2. Suzanne Huschilt, Acting Deputy Clerk, Municipality of Hastings Highlands with a resolutio supporting the Township of Carlow/Mayo in their request to amend Bill 171, Highway Traffi Amendment Act (Waste Collection Vehicles and Snow Plows) 2016. 1 4. Mayor Conrad Lamadeleine, Village of Casselman, seeking a response from the Ontario - Government, on behalf of other counties and municipalities in the Province in favour of their resolution which requested the Province on Ontario change the ARL (Annual Repayment Limit) formula in order to increase municipal revenues. 4. Elizabeth Doherty, Director, Intergovernmental Policy Branch Infrastructure Policy Division with information on the establishment of a Clean Water and Wastewater Fund (CWWF) and how the County of Elgin can submit an application to receive CWWF funding with the deadline being October 31, 2016. 5. Dianne Wilson, Deputy Clerk, Municipality of Central Elgin with resolution supporting the creation of a Fundraising Team to assist with the rebuilding of Terrace Lodge and appointing Councillor Fiona Roberts to represent Central Elgin. ii. 2017 OGRA Conference announcement stating that Hon. Steven Del Duca, Minister of Transportation will be giving a keynote address at the conference. WIN - affils a sills), �— 0 '6 'J= ILI K'] 111 ug go Councillor Marr highlighted Item #7 a & b and a discussion took place regarding the consistent application of road transfers across the County. U •ff ; M-gqm ms= Councillor McWilliam announced that as of September 27, 2016 the Large RenewablIT Procurement (LRP) Program has been suspended indefinitely. There will be no mor renewable projects approved at this point. I Councillor Jones inquired about the status of the overpass at Glanworth Drive. Staff was ;Crected to send a letter to the MTO requesting an update. County Council 6 September 27, 2016 Councillor Marr voiced concerns that a constituent had raised regarding the state of Wonderland Road. The Warden will send a letter to the Province and the City of London requesting that they contribute funds to assist with the upgrades that are required on Wonderland Road as a result of the newly constructed overpass. Warden Wiehle congratulated Anita Rastapkevicius a former IPM Scholarship recipient from West Lorne who was crowned Queen of the Furrow at the International Plowing Match in Minto, Ontario. The Warden will send a letter of congratulations to Ms. Rastapkevicius. Dates will be circulated to Councillors to determine the best time for a joint meeting with th- Thames Valley District School Board. I =M�i' W W• I MOROI 11111 ig�li , gj 111 � I I I MIT11411m,"T"r. � I Lei I no a iYA I I THAT we do now adopt recommendations of the Committee Of The Whole. W Q0"Mill, Fre-M I 1 [01 .1im- THAT By -Law No. 16-25 "Being a By -Law to Confirm Proceedings of the Municipal Council [he Corporation of the County of Elgin at the September 27, 2016 Meeting" be read a first, second and third time and finally passed. ,4�44*61 9-14902061TAM601 91011 IM W1 M THAT we do now adjourn at 10:47 a.m. and meet again on October 18, 2016 at the County Administration Building Council Chambers at 9:00 a.m. Mark McDonald, '1C.hief Administrative Officer. 00,7 Bernie Wiehle, Warden.