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December 15, 2016
MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING DECEMBER 15, 2016 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING ------------------------------------------------------------------------------------------------------------ DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al - A25) *November 24, 2016 Council `November 24, 2016 Public Meeting - Rezoning - 20566 Johnston Line (C. & L. Woolner) *November 24, 2016 Public Meeting - Rezoning - 20546 Johnston Line (C. Woolner) *November 24, 2016 Public Meeting - Rezoning -South Part of Lot 19, Concession 12 (Soos) BUSINESS ARISING FROM MINUTES DELEGATIONS (131) 10:00 a.m. Public Meeting - Proposed Temporary Use - 24030 Gray Line (Yeo) (131) (C9a) REPORTS (Cl- C10) 1. ROADS a) *Monthly Report 2. RECREATION/EMERGENCY MANAGEMENT a) *Monthly Report 3. WATER DISTRIBUTION SYSTEM a) *Monthly Report 4. WASTEWATER *Enclosed December 15, 2016 ............. Page 2 5. BUILDING a) Monthly Report (available at Council Meeting) 6. BY-LAW ENFORCEMENT a) *Monthly Report 7. DRAINS . a) *Report - Council Appointment of Engineer for MacMillan Drain 8. ADMINISTRATION a) *Monthly Report for Fire b) *Report - 2017 Household Hazardous Waste Day c) *Report - Employment Insurance Premiums d) *Report - Review of Reserves e) *Report - 2017 Insurance Renewal f) *Report - Economic Development Committee Members g) *Report - Reappointment of JGM Consulting for Integrity Commissioner and Municipal Investigator 9. PLANNING a) *Report - Temporary Use By-law Application for Stephen and Susan Yeo b) *Report - Proposed Consent Application for Lakeview Aldborough Bluffs Inc. c/o Ric Knutson 10. ACCOUNTS CORRESPONDENCE (D1 - D21) COUNCIL CONSIDERATION -ACTION RECOMMENDED: 1.* Letter from the Ontario Command for the Royal Canadian Legion to Council - Military Service Recognition Book; 2.* Thames Talbot Land Trust - Join our Team!; 3.* Association of the Municipalities of Ontario - Report to Member Municipalities - Highlights of the November 2016 Board Meeting; *Enclosed December 15, 2016 ............. Page 3 4.* Letter from the Cactus, Cattle and Cowboys Committee to Council - Committee Members for the 2016/2017 year; 5.* County of Elgin - County Highlights - November 22, 2016; 6.* Lower Thames Valley Conservation Authority - LTVCA Works with Landowners to Enhance and Protect the Environment; 7.* Association of the Municipalities of Ontario - The Province Proclaims Bill 151 - The Waste-Free Ontario Act - and Moves Toward Full Producer Responsibility; 8.* Letter from the Office of the Minister of Finance - Response to resolution on the Canada Revenue Agency tax treatment of campgrounds; 9.* Letter from the Ontario Provincial Police - Notification of attendance at the Rural Ontario Municipal Association Conference; 10.* Association of the Municipalities of Ontario - Members' Legislative Update; 11.* County of Elgin - Elgin Economic Development Newsletter- December 2016; 12.* County of Elgin - County Highlights - December 6 & 8, 2016; 13.* Association of the Municipalities of Ontario - Office of the President - Federal Infrastructure Phase 2 Incrementality Resolution; 14.* Letter and Request for Support from the County of Bruce and the County of Grey regarding the closure of rural schools and their impact on communities; 15.* Request for Support from the Town of Richmond Hill to allow postal banking at Canada Post. RECOMMENDED TO ACCEPT & FILE: 16. AMO • Watch File - November 24, 2016; • Watch File - December 1, 2016; • Watch File - December 8, 2016; 17. Request for Support from the Corporation of Tay Valley Township supporting the re-evaluation of structure of Hydro in terms of access to delivery and distribution costs; 18. Request for Support from the Corporation of the Township of Zorra supporting the re-evaluation of structure of Hydro in terms of access to delivery and distribution costs; 19. Request for Support from the Corporation of Tay Valley Township supporting the removal of charges from Hydro bills; 20. Request for Support from the Corporation of the Town of Lakeshore supporting an Accommodation Review Process; 21. County of Elgin - Land Division Committee -Notice of Decision - Application E 78116 (Trybel) - Severance Granted. *Enclosed December 15, 2016 ............. Page 4 BY-LAWS: By-law No. 2016-80 Drainage Debentures By-law No. 2016-81 Temporary Use By-law - 24030 Gray Line (Yeo) By-law No. 2016-82 Appoint Integrity Commissioner for 2017 By-law No. 2016-83 Appoint Municipal Investigator for 2017 By-law No. 2016-84 Appoint Economic Development Committee MINUTES (E) NOTICE OF MOTION OTHER BUSINESS (G1 - G2) 1. Council Announcements 2. Closed Session • Personal matters about an identifiable individual (M.A. s.239 (2)(b)). CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS: January 12, 2016 Council Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. *Enclosed l�J! MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS NOVEMBER 24,2016 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Joe Seman Jr.,Jonathan Wolf, Richard Leatham STAFF PRESENT Scott Gawley, C.A.O.-Clerk Spencer Pray, Deputy Clerk Magda Badura,Treasurer Lee Gosnell, Public Works Superintendent Jeff Slater, Parks&Arena Superintendent/Fire Chief Peter MacMillan, Drainage Superintendent ALSO PRESENT John Spriet, Spriet Associates-Engineers and Architects CALL TO ORDER The Mayor called the meeting to order 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None declared. ADOPTION OF AGENDA RES. NO.1 Moved by Wolf Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin approves the agenda for November 24, 2016 as printed and circulated;with the following addition; • By-law 2016-79 Authorize Signing of Agreement-Small Communities Fund DISPOSITION: Carried APPROVAL OF MINUTES RES. NO.2 Moved by Bodnar Seconded by Leatham RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated; November 10, 2016 Council DISPOSITION: Carried BUSINESS ARISING FROM MINUTES The Mayor spoke to the Certified Crop Advisor resolution brought forward to Council for support a few Council Meetings ago. The Mayor mentioned that he no longer has any interest in bringing his own resolution forward because the market has solved the problem and that alternative chemicals will be made available by chemical companies to farmers sometime next year. November 24,2016 .....Page 2 of 11 DELEGATIONS The Drainage Superintendent and the Engineer entered the Council meeting. 10:00 a.m. Notice of Meeting to Consider Engineer's Report-Brooker Drain(All Also in attendance: Marianne Trudgeon Wayne Hauser Manuel Dias Mayor Wiehle welcomed those present for the Notice to Consider Meeting for the Brooker Drain and formally opened the meeting at 10:00 a.m. as circulated. RES. NO.3 Moved by Leatham Seconded by Seman RESOLVED that Council consider the Engineer's Report on the Brooker Drain. DISPOSITION: Carried Mayor Wiehle instructed the Clerk to read any correspondence or appeals. No appeals were received. Mayor Wiehle requested Engineer to briefly review the Drain Report. The Engineer gave a brief history and overview of the proposed works to the Brooker Drain. Mayor Wiehle allowed a question and answer period. Wayne Hauser inquired about the McColl drain and whether they were still going to use that drain. The Engineer replied in saying that the McColl is Award Drain and does not have status. Furthermore, the drain is a part of a different watershed and would require a petition to come forward. Wayne Hauser asked how much of Mr. Dias'property would go to the Brooker Drain. The Engineer responded by saying around 90 Hectares. Wayne Hauser asked why a 24"inch pipe is needed for a portion of the drain. The Engineer responded in that the size of the pipe is based on calculations and ensuring that the drainage is adequate to the lands. The engineer also mentioned that the size of the drain leaves room for surrounding landowners with the opportunity to improve the drainage on their lands and to tie-in to the system. Marianne Trudgeon inquired about the road allowance and the driveway markers that her husband built himself. The Engineer acknowledged her concern and mentioned that he remembers speaking with her husband at the on-site drainage meeting. The Engineer mentioned that they will work around the driveway pillars and that their intention is not to touch them. November 24, 2016 .....Page 3 of 11 Mayor Wiehle asked those in attendance if there is anyone who would like their name added/or deleted from the Petition on the Drain. No one requested their name to be added or deleted from the Petition on the Drain. RES. NOA Moved by Bodnar Seconded by Leatham RESOLVED that the Engineer's Report for the Brooker Drain be accepted; AND THAT the C.A.O.-Clerk is instructed to draw up the necessary by-law. DISPOSITION: Carried The Drainage Superintendent and the Engineer left the Council meeting. RES. NO.5 Moved by Seman Seconded by Leatham RESOLVED that Council suspend and leave its Council meeting and enter into a Public Meeting for Zoning By-law Amendment for land located at the West Part of Lot 3, Concession 2,Western Division(C. &L.Woolner) DISPOSITION: Carried 10:15 a.m. Public Meeting-Rezoning-20566 Johnston Line (C. &L.Woolner) I Separate minutes were created for this meeting. RES. NO.6 Moved by Bodnar Seconded by Leatham RESOLVED that Council enter back into and continue its November 24, 2016 Council meeting. DISPOSITION: Carried RES. NO.7 Moved by Bodnar Seconded by Seman RESOLVED that Council suspend and leave its Council meeting and enter into a Public Meeting for Zoning By-law Amendment for land located at the West Part of Lot 3, Concession 2,Western Division(C.Woolner) DISPOSITION: Carried 10:30 a.m. Public Meeting-Rezoning-20546 Johnston Line(C.Woolner) Separate minutes were created for this meeting. RES. NO.8 Moved by Leatham Seconded by Seman RESOLVED that Council enter back into and continue its November 24, 2016 Council meeting. DISPOSITION: Carried RES. NO.9 Moved by Seman Seconded by Bodnar RESOLVED that Council suspend and leave its Council meeting and enter into a Public Meeting for Zoning By-law Amendment for land located at the South Part of Lot 19, Concession 12(Sons). DISPOSITION: Carried AliNovember 24, 2016 .....Page 4.of 11 10:45 a.m. Public Meeting-Rezoning - South Part of Lot 19 Con. 12 Separate minutes were created for this meeting. RES. NO.10 Moved by Bodnar Seconded by Wolf RESOLVED that Council enter back into and continue its November 24, 2016 Council meeting. DISPOSITION: Carried REPORTS 1. ROADS a) Report-Landfill„Operating Hours RES. NO.11 Moved by Seman Seconded by Leatham RESOLVED that the Report-Landfill Operating Hours from the Public Works Superintendent dated November 24, 2016 be received; AND THAT the Council of the Municipality of West Elgin approves the change in the West Elgin Landfill Operating Hours to 9:00 a.m. to 4:00 p.m. (year round) on Wednesday, Fridays and Saturdays; AND THAT the Council of the Municipality of West Elgin approves the addition of a$20.00 disposal fee per unit for all items containing refrigerants brought to the West Elgin Landfill; AND FURTHERMORE THAT By-law 2005-73 Various Fees and Tariffs-Waste Management be amended to add the$20.00 disposal fee per unit for all items containing refrigerants. DISPOSITION: Carried 2. RECREATIONIEMERGENCY MANAGEMENT 3.WATER DISTRIBUTION SYSTEM 4.WASTEWATER 5. BUILDING a)Monthly Report RES. NO.12 Moved by Bodnar Seconded by Leatham RESOLVED that the Monthly Report from the Deputy Chief Building Official dated November 24,2016 be received. DISPOSITION: Carried 6. BY-LAW ENFORCEMENT 7.DRAINS a) Report-Council Appointment of Engineer for Staddon Drain RES. NO.13 Moved by Bodnar Seconded by Leatham RESOLVED that the Report-Council Appointment of Engineer for November 24, 2016 .....Page 5 of 11 � RES. NO.13 Confd Staddon Drain from the Deputy Clerk dated November 24, 2016 be received; AND THAT Spriet Associates Engineers and Architects be appointed to prepare a report under Section 78 of the Drainage Act at the request of the Drainage Superintendent for work on Concession 12, Lot 19; AND FURTHERMORE THAT the Report be submitted within six months. DISPOSITION: Carried 8.ADMINISTRATION a) Report-Economic Development Committee RES. NO.14 Moved by Leatham Seconded by Bodnar RESOLVED that the Report-Economic Development Committee from the C.A.O.-Clerk dated November 24, 2016 be received; AND THAT the Council of the Municipality of West Elgin reviews the Draft Terms of Reference for the West Elgin Economic Development Committee; AND FURTHERMORE THAT the Council of the Municipality of West Elgin directs municipal staff to bring the Final Terms of Reference forward to the December 15,2016 Council Meeting. DISPOSITION: Carried 9.PLANNING a Report-Zoning By-law Amendment Application for Charles Allan and Lois Woolner RES. NO.15 Moved by Bodnar Seconded by Leatham RESOLVED that the.Report-Zoning By-law Amendment Application for Charles Allan and Lois Woolner from the Planner dated November 24,2016 be received; AND THAT the appropriate by-law be brought forth. DISPOSITION: Carried b Report-Zoning By-law Amendment Application for Charles Allan Woolner RES. NO.16 Moved by Leatham Seconded by Bodnar RESOLVED that the Report-Zoning By-law Amendment Application for Charles Allan Woolner from the Planner dated November 24, 2016 be received; AND THAT the appropriate by-law be brought forth. DISPOSITION: Carried c) Report-Zoning By-law Amendment Application for Natter Jack Brewing Company RES. NO.17 Moved by Bodnar Seconded by Leatham RESOLVED that the Report-Zoning By-law Amendment Application for Natter Jack Brewing Company from the Planner dated November 24, 2016 be received; I November 24, 2016 .....Page 6 of 11 RES. NO.17 Cont'd AND THAT the appropriate by-law be brought forth. DISPOSITION: Carried 10.ACCOUNTS RES. NO.18 Moved by Bodnar Seconded by Leatham RESOLVED that the Mayor and Treasurer are hereby authorized to sign Payment Voucher#11A amounting to$222,781.86 is settlement of General, Road,Water, and Arena Accounts(including cheques#22949-23020). DISPOSITION: Carried CORRESPONDENCE: 1. Lower Thames Valley Conservation Authority-2017 Preliminary Budget. RES. NO.19 Moved by Leatham Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin defer to 2017 budget discussions. DISPOSITION: Carried 2. Letter from the Minister of Finance-2017 Ontario Municipal Partnership Fund Allocations. The C.A.O.-Clerk stated that West Elgin would be receiving a 9.9%increase in Ontario Municipal Partnership Funding from the previous year in 2097. 3. Letter from the Minister of Small Business and Tourism- Response to resolution on the Canada Revenue Agency tax treatment of campgrounds. Council directed the Deputy Clerk to bring this letter to Wendie Dupuis'attention. 4. Association of Municipal Clerics and Treasurers of Ontario-Government Releases Changes to Municipal Legislation. 5. Letter from the Elgin-St. Thomas Alzheimer Society-Request for Flag Raising January 6, 2017; RES. NO.20 Moved by Leatham Seconded Bodnar RESOLVED that the Council of the Municipality of West Elgin Raise the Flag to bring awareness to Canadians living with Alzheimer disease or other dementias at the West Elgin Municipal Office and the West Elgin Arena on Friday January 6, 2017. DISPOSITION: Carried 6. Association of Municipalities of Ontario-New Legislative Changes Introduced that have a Direct Impact for Municipal Governments. 7. Request for Support from the Township of Madawaska Valley Amendments to halt the municipal downloading of enforcement responsibility for residential rental maintenance standards proposed in Schedule 5 of Bill 7,the Promoting Affording Housing Act, 2016. RES. NO.21 Moved by Bodnar November 24, 2016 .....Page 7 of 11 RES. NO.21 Cont'd Seconded by Wolf WHEREAS The Government of Ontario has introduced Bill 7,the Promoting Affordable Housing Act,2016, an omnibus Bill that includes amendments to the Residential Tenancies Act, 2006 (RTA), and; WHEREAS Schedule 5 of the Bill prescribes that local municipalities shall assume enforcement responsibility for residential rental maintenance standards(O. Reg. 517106) under the RTA on July 1, 2018, and WHEREAS The Ministry of Housing currently enforces residential rental maintenance standards in municipalities that do not have property standards by-law, or have a"partial"by-law that does not address the interior of rental buildings, and; WHEREAS The Minister currently receives complaints from tenants respecting residential maintenance standards in municipalities and appoints inspectors to provide this service to municipalities on an as needed basis,for cost-effective set fee of$265 for each inspection or re-inspection, and; WHEREAS The download of enforcement responsibility will require each municipality to receive written complaints from tenants, cause an inspector to make an inspection to determine whether provincial standards have been complied with, issue work orders to landlords who have not complied with a prescribed maintenance standard, monitor compliance, investigate allegations of failure to comply, and where circumstances warrant, to prosecute landlords for non- compliance, and; WHEREAS The Government of Ontario intends to download these responsibilities with no compensatory funding, leaving municipalities that do not currently enforce residential rental maintenance standards with the significant fiscal challenge of providing this service cost-effectively; THEREFORE BE IT RESOLVED THAT the Council of the Municipality of West Elgin calls on the Government of Ontario and the Ministry of Housing to halt the download of enforcement responsibility for residential rental maintenance standards proposed in Schedule 5 of Bill 7, in light of the significant fiscal challenge each municipality will face to provide this service to the public in a cost-effective manner; AND FURTHERMORE THAT a copy of this resolution be sent to the Honourable Kathleen Wynne, Premier of Ontario,the Honourable Chris Ballard, Minister of Housing, Mr. Patrick Brown, Leader of the Progressive Party, Ms.Andrea Horvath, Leader of the New Democratic Party,Jeff Yurek, Member of Provincial Parliament for Elgin-Middlesex-London,the Association of Municipalities of Ontario(AMO), the Rural Ontario Municipal Association (ROMA), and the Township of Madawaska Valley, DISPOSITION: Carried 8. Lower Thames Valley Conservation Authority-Seasonal Family Activities. 9. Thames Valley District School Board -2016 Inaugural Meeting Invitation. 10. Office of the Ontario Ombudsman-2015-2016 Annual Report. RECOMMENDED TO ACCEPT&FILE: i A-8 November 24, 2016 .....Page 8 of 11 11. AMO • Watch File- November 10, 2016; • Watch File- November 17,2016. 12. Association of the Municipalities of Ontario-Provincial 2016 Fall Economic Statement Highlights 13. County of Elgin - Notice of Application for Consent-Application No. E 78116(Trybel). 14. Notification from the Town of Pelham of their support of the Township of Archipelago- Improving Ontario's Intensive Therapy Funding/Service for Children with Autism. 15. Notification from the Township of Canton-Bonfield of their support of the Town of Lakeshore's resolution regarding debt from 2015 Pan and Para Pan Am be funded by the City of Toronto. 16. Notification from the Township of Georgia Bay of their support of the Township of Zorra resolution for Accommodation Review Process. 17. Thank you letter from Lori Parker to Council for supporting the Rodney Caring Cupboard, MADD, and the Children's Hospital in London for their Charity Yard Sale held at the West Elgin Recreation Centre on October 22, 2016. RES. NO.22 Moved by Seman Seconded by Bodnar RESOLVED that the above correspondence items numbered 2, 3, 4, 6, 8, 9, 10, 11-17 be received and filed. DISPOSITION: Carried BY-LAWS 1. By-Law No. 2016-74 Rezoning -20566 Johnston Line(C._&L.Woolner) RES. NO.23 Moved by Seman Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-law to amend the Municipality of West Elgin Zoning By-law No. 2015- 36,to change the zoning of lands West Part of Lot 3, Concession 2 Western Division and know municipally as 20566 Johnston Line to be rezoned Rural Residential(RR)to General Agricultural (Al)to permit the severance of a parcel of land to be added to an adjacent agricultural parcel, and that this shall be the first and second reading and provisionally adoption thereof. DISPOSITION: Carried RES. NO.24 Moved by Leatham Seconded by Bodnar RESOLVED that the Municipality of West Elgin amend By-law No. 2015-36 to change the zoning of lands West Part of Lot 3, Concession 2 Western Division and know municipally as 20566 Johnston Line to be rezoned Rural Residential (RR)to General Agricultural (Al)to permit the severance of a parcel of land to be added to an adjacent agricultural parcel, and that this shall now be read a third time and finally passed, signed, sealed, and numbered November 24, 2016 .....Page 9 of 11 RES. NO.24 Cont'd By-law Number 2016-74 Rezoning-20566 Johnston Line(C. &L. Woolner) DISPOSITION: Carried 2. By-Law No. 2016-75 Rezoning-20546 Johnston Line(C.Woolner) RES. NO.25 Moved by Seman Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-law to amend the Municipality of West Elgin Zoning By-law No. 2015- 36, to change the zoning of lands West Part of Lot 3, Concession 2 Western Division and know municipally as 20546 Johnston Line to be rezoned General Agricultural (A1)to Rural Residential(RR)to permit the severance of a parcel of land to be added to an adjacent rural residential parcel, and that this shall be the first and second reading and provisionally adoption thereof. DISPOSITION: Carried RES. NO.26 Moved by Bodnar Seconded by Wolf RESOLVED that the Municipality of West Elgin amend By-law No. 2015-36 to change the zoning of lands West Part of Lot 3, Concession 2 Western Division and know municipally as 20546 Johnston Line to be rezoned Rural Residential (RR)to General permit the severance of a parcel of land to be Agricultural(Al)to pe p added to an adjacent rural residential parcel,and that this shall now be read a third time and finally passed, signed, sealed, and numbered By-law Number 2016-75 Rezoning-20546 Johnston Line(C.Woolner) DISPOSITION: Carried 3. By-Law No. 2016-76 Rezoning-South Part of Lot 19,Con 12(Soon) RES. NO.27 Moved by Leatham Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-law to amend the Municipality of West Elgin Zoning By-law No.2015- 36, to change the zoning of lands South Part of Lot 19, Concession 12 (being Parts 1 to 3 on RP 11 R-3048)to be rezoned Hamlet Residential (HR)to Hamlet Commercial (C2-1)to permit a microbrewery and retail store with a reduced side yard width and reduced rear yard depth, and that this shall be the first and second reading and provisionally adoption thereof. DISPOSITION: Carried RES. NO,28 Moved by Bodnar Seconded by Seman RESOLVED that the Municipality of West Elgin amend By-law No. 2015-36 to change the zoning of lands South Part of Lot 19, Concession 12(being Parts 1 to 3 on RP 11R-3048)to be rezoned Hamlet Residential (HR)to Hamlet Commercial(C2-1)to permit a microbrewery and retail store with a reduced side yard width and reduced rear yard depth, and that this shall now be read a third time and finally passed, signed, sealed, and numbered By-law Number 2016-76 Rezoning-Lot 19, Concession 12(Soos). DISPOSITION: Carried A-16 November 24, 2016 .....Page 10 of 11 4. By-Law No. 2016-77 Amend By-law 2005-73 Various Fees and Char es- Waste Management RES. NO.29 Moved by Seman Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-law to amend By-law No. 2005-73,to add a$20.00 Disposal Fee per unit for all items containing refrigerants,and that this shall be the first and second reading and provisionally adoption thereof. DISPOSITION: Carried RES. NO.30 Moved by Bodnar Seconded by Leatham RESOLVED that the Municipality of West Elgin amend By-law No. 2005-73,to add a$20.00 Disposal Fee per unit for all items containing refrigerants, and this shall be now read a third time and finally passed, signed, and numbered By-law 2016-77 Amend By-law 2005-73 Various Fees and Charges-Waste Management. DISPOSITION: Carried 5. By-Law No, 2016-78 Authorize Signing of Agreement-Small Communities Fund RES. NO.31 Moved by Bodnar Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-law to execute an agreement between the Minister of Agriculture, Food and Rural Affairs and the Corporation of the Municipality of West Elgin for an infrastructure investment through the New Building Canada Fund-Small Communities Fund Agreement, and that this shall be the first and second reading and provisionally adoption thereof. DISPOSITION: Carried RES. NO.32 Moved by Seman Seconded by Wolf RESOLVED that a By-law to authorize the execution of an agreement between the Minister of Agriculture, Food and Rural Affairs and the Corporation of the Municipality of West Elgin for an infrastructure investment through the New Building Canada Fund- Small Communities Fund Agreement,and this shall be now read a third time and finally passed, signed,and numbered By-law 2016-78 Authorize Signing of Agreement-Small Communities Fund. DISPOSITION: Carried MINUTES NOTICE OF MOTION OTHER BUSINESS 1. Council Announcements Councillor Leatham -The Anti-Bullying pledge at the Aldborough Public School has been postponed to December 6,2016. A-)1 November 24, 2016 .....Page 11 of 11 CLOSED SESSION RES. NO.33 Moved by Seman Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: • Personal matters about an identifiable individual(M.A. s.239 (2)(b)); DISPOSITION: Carried RES. NO.34 Moved by Seman Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried RISE AND REPORT Direction was given to the C.A.O.-Clerk. CONFIRMING BY-LAW RES. NO.35 Moved by Leatham Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on November 24, 2016 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.36 Moved by Bodnar Seconded by Wolf RESOLVED that a By-law to confirm the proceedings of the meeting held on November 24, 2016 be now read a third time and finally passed, signed, sealed and numbered By-law 2016-79 November 24,2016 Confirming By-law. DISPOSITION: Carried ADJOURNMENT RES. NO.37 Moved by Seman Seconded by Bodnar ' RESOLVED that this Regular Meeting of Council shall adjourn at 2:39 p.m.to meet again on December 15,2016. DISPOSITION: Carried These minutes were adopted on the 15th of December,2016. Bernie Wiehle R. Scott Gawley Mayor C.A.O.-Clerk v I� MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS NOVEMBER 24,2016 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Joe Seman Jr.,Jonathan Wolf, Richard Leatham STAFF PRESENT: Scott Gawley C.A.O.-Clerk Spencer Pray Deputy Clerk Heather James Planner SUBJECT: REZONING -WEST PART OF LOT 3,CONCESSION 2 WESTERN DIVISION AND KNOWN MUNCIPALLY AS 20566 JOHNSTON LINE ! (CHARLES WOOLNER). i Also in attendance: Allan Woolner Lois Woolner The Mayor called the meeting to order at 10:15 a.m. The Planner gave a summary of the proposed amendment as follows: The purpose of the Zoning By-law Amendment application is to amend the Rural Residential (RR) zone of the Municipality of West Elgin Comprehensive Zoning By-law 2015-36 to permit the severance of a parcel of land to be added to an adjacent agricultural parcel. The subject lands are situated on the north side of Johnston Line, within the geographic Township of Aldborough. The lands are legally described as West Part of Lot 3, Concession 2 Western Division and known municipally as 20566 Johnston Line. The lands to be severed, part of a rural residential parcel will be rezoned from Rural Residential (RR)to General Agricultural (Al). The lands to be severed will have an area of 1,016.9 m2 (10,945.82 ft.z), an irregular depth and a frontage of 16.46 m (54.0 ft.) along Johnston Line.The lands to be severed and rezoned are vacant with no services. The lands to be retained, a rural residential parcel will remain zoned Rural Residential (RR). The lands to be retained will have an area of 2,699.37 m2(29,055.78 ft.2), a depth of 60.66 m (199.0 ft.) and a frontage of 44.5 m (146.0 ft.) on Johnston Line. The parcel contains a single detached dwelling with private water and private septic system. The location of the subject lands are on the attached Key Map. County of Elgin Land Division Committee conditionally approved the associated revised severance application (File No. E33116)on June 15,2016; no appeals were received. PLANNING CONCLUSIONS: The application has been assessed for appropriateness with regard to existing policy and the impact of the proposal on the surrounding land uses.The application is A- November 24116...Pg.2 of 2 consistent with the Provincial Policy Statement and conforms to the County of Elgin Official Plan and the Municipality of West Elgin Official Plan. AGENCY CIRCULATION: The application was circulated to the applicable public agencies for comment and to all neighbouring property owners within 120 metres of the properties; no concerns were raised. DISCUSSION: The Mayor gave the members of the public present the opportunity to speak. No one present had any questions or comments. SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Seman Seconded by Leatham RESOLVED that the Public Meeting concerning a proposed Zoning By-law Amendment for land located at West Part of Lot 3, Concession 2 Western Division (C. &L.Woolner)be hereby adjourned. DISPOSITION: Carried I These minutes were adopted on this 15Th day of December, 2016. i I Bernie Wiehle R.Scott Gawley Mayor C.A.O.-Clerk KEY MAP West Part of Lot 3, Concession 2,Western Division 20566 Johnston Line,Wardsville, ON NOL 2Na I .�m �kb i d /1 S p mw � t Shn ! 1 W i3`l { v ?o a. N leis �P LANDS TO BE SEVERED '.AW" 5 �n AND REZONED [stake r Farr«, land. ,. t MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS NOVEMBER 24,2016 MEMBERS PRESENT:' Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Joe Seman Jr., Jonathan Wolf, Richard Leatham STAFF PRESENT: Scott Gawley C.A.O.-Clerk Spencer Pray Deputy Clerk Heather James Planner SUBJECT: REZONING -WEST PART OF LOT 3,CONCESSION 2 WESTERN DIVISION AND KNOWN MUNCIPALLY AS 20646 JOHNSTON LINE (CHARLES WOOLNER). Also in attendance: Allan Woolner Lois Woolner The Mayor called the meeting to order at 10:30 a.m. The Planner gave a summary of the proposed amendment as follows: The purpose of the Zoning By-law Amendment application is to amend the General Agricultural (Al) Zone of the Municipality of West Elgin Comprehensive Zoning By-law 2015-36 to permit the severance of a parcel of land to be added to an adjacent rural residential parcel. The subject lands are situated on the north side of Johnston Line, within the geographic Township of Aldborough. The lands are legally described as West Part of Lot 3, Concession 2 Western Division and known municipally as 20546 Johnston Line. The lands to be severed, part of an agricultural parcel will be rezoned from General Agricultural (Al)to Rural Residential (RR). The lands to be severed will have an area of 566.56 m2(6,098.4 ft.2), a depth of 12.8 m (42.0 ft.) and a width of 44.5 m(146.0 ft.)with no frontage.The lands to be severed and rezoned are vacant with no services. The lands to be retained, an agricultural parcel will remain zoned General Agricultural (Al). The lands to be retained will have an area of 2,699.37 m2(29,055.78 ft.2), a depth of 60.66 m (199.0 ft.) and a frontage of 44.5 m (146.0 ft.) on Johnston Line. The parcel contains a single detached dwelling with private water and private septic system. The location of the subject lands are on the attached Key Map. County of Elgin Land Division Committee conditionally approved the associated severance application (File No. E74116) on October 26, 2016; appeal period to end on November 17, 2016. PLANNING CONCLUSIONS: The application has been assessed for appropriateness with regard to existing policy and the impact of the proposal on the surrounding land uses.The application is A4November 24116...Pg.2 of 2 consistent with the Provincial Policy Statement and conforms to the County of Elgin Official Plan and the Municipality of West Elgin Official Plan. AGENCY CIRCULATION: The application was circulated to the applicable public agencies for comment and to all neighbouring property owners within 120 metres of the properties; no concerns were raised. DISCUSSION; The Mayor gave the members of the public present the opportunity to speak. No one present had any questions or comments. SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Leatham Seconded by Bodnar RESOLVED that the Public Meeting concerning a proposed Zoning By-law Amendment for land located at West Part of Lot 3, Concession 2 Western Division(C.Woolner)be hereby adjourned. DISPOSITION: Carried These minutes were adopted on this 15th day of December, 2016. Bernie Wiehle R. Scott Gawley Mayor C.A.O.-Clerk KEY MAP West Part of Lot 3, Concession 2,Western Division 20546 Johnston Line,Wardsville, ON NOL 2N0 EWA Tj �t•�w..•w�, 5oa,•...�.,' Ci•yarl�s ���a'n Wtao[ner. o: a: ' 6+f5fecF+: � "1 house L� eS� WAS W �. d 7t A11i' .. �104ffi0 �0. S{'Cracjc darn LANDS TO BED SEVERED AND � ��� MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS NOVEMBER 24,2016 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Joe Seman Jr., Jonathan Wolf, Richard Leatham STAFF PRESENT: Scott Gawley C.A.O.-Clerk Spencer Pray Deputy Clerk Heather James Planner SUBJECT: REZONING -SOUTH PART OF LOT 19,CONCESSION 12, PARTS 1 TO 3 ON RP 11 R-3048(SODS) Also in attendance: Peter Soos Kathy Soos Dan Soos Racheal Soos George Cipu Doug Walker Melanie Docherty John Docherty Grace Lapadat Sam Docherty Ivan Healy The Mayor called the meeting to order at 10:45 a.m. The Planner gave a summary of the proposed amendment as follows: The purpose of the Zoning By-law Amendment application is to rezone the subject lands from Hamlet Residential (HR) to Hamlet Commercial (C2-1) to permit a microbrewery and retail store with reduced side yard width and reduced rear yard depth. The parcel has been vacant for several years. The previous use of this property was a gas station. The gas tanks were removed and a Phase I & Phase II Environmental Audit was prepared for the property in 1993, indicating there is no presence of contaminants on the property. The subject lands are situated on the north east corner of Talbot Line and Graham Road, within the geographic Township of Aldborough. The lands are legally described as South Part of Lot 19, Concession 12 (being Parts 1 to 3 on RP 11 R-3048) with no municipal address. The subject lands have an area of 0.405 ha (1.0 ac.), a depth of 37.48 m (122.97 ft.) along the west lot line and a depth of 45.06 m (147.83 ft.) along the east lot line and a frontage of 30.03 m (98.54 ft.) along Talbot Line. The parcel is currently vacant; a building for the microbrewery of approximately 416.21 m2 (4,480.0 ft.2) in area is proposed. The parcel will be serviced with municipal water and a new private septic system.The location of the subject lands are on the attached Key Map. November 24116...Pg. 2 of 7 PLANNING CONCLUSIONS: The application has been assessed for appropriateness with regard to existing policy and the impact of the proposal on the surrounding land uses.The application is consistent with the Provincial Policy Statement and conforms to the County of Elgin Official Plan and the Municipality of West Elgin Official Plan. AGENCY CIRCULATION: The application was circulated to the applicable public agencies for comment and to all neighbouring property owners within 120 metres of the properties. The Planner read comments from the County of Elgin Engineering Services Department. They commented that they have no immediate concerns. Once they see a formal site plan they will be able to comment further. In addition to that, Elgin County commented that the entrance appears to be in the right location and that the surface and materials must be asphalt. The Planner received two letters of objections. She read them out loud for the benefit of those in attendance and for Council. The letter from Grace Lapadat of 9429 Graham Road read: "To Members of the Council of Municipality, !recently received a letter from the Municipality of West Elgin indicating an Application to rezone South Part of Lot 19, Concession 12(Former Hamlet of Eagle)-Farmer township of Aldborough. File P912016. This rezoning would permit a microbrewery and retail store. As a lifetime resident of the Hamlet of Eagle 1 have some questions regarding this proposed re-zoning and its implications upon our community. The Hamlet of Eagle is currently a strong residential area which enjoys the benefits of rural living including very minimal noise, light and odour pollution. As a property owner 1 am concerned that the proposed microbrewery will emit strong odours and pollution and may have a negative impact on my quality of living. My sons currently struggle with breathing issues that would be exacerbated by such odours and pollution. The increased repetitive noise that a commercial business would produce will disrupt the quiet setting of Eagle currently enjoys. 1 have a number of concerns about the impact of a microbrewery upon our environment. We remain an area that must rely on septic systems. Would there need to be changes or upgrades to the hamlet's drainage or other parts of the current water treatment system and how would those costs be covered? This is a project of love for Natter, Jack Brewing Company. It also represents a new business opportunity for the area. Perhaps the MicroBrewery could assist in revitalizing the downtown core of one of our larger villages. With all of my concerns regarding this proposal at this point 1 do not support a re-zoning to HC or HC-1. l believe that re-zoning to commercial is not appropriate and that this lot should remain residential". The letter from Scott Armstrong of 25293 Talbot Line read: "To Whom it May Concern A-ao November 24196...Pg. 3 of 7 1 recently received a letter from the Municipality of West Elgin indicating an Application to rezone South Part of Lot 19, Concession 12 to permit a microbrewery and retail store. Eagle is currently quiet residential area. This fact is extremely important to me. 1 do not want to see this area become commercialized. Commercial Buildings increase noise and create odours that are not positive for a residential area. There are areas within the municipality that are currently zoned as commercial. This is where l believe a commercial business should be encouraged to develop and build. I do not support a re-zoning to HC or HC-1. This lot should remain residential". DISCUSSION: The Mayor gave the members of Council a chance to ask questions. Councillor Leatham addressed Peter Soos to ask if there would be adequate room for parking. Peter Soos said that the retail store would be come and go traffic. Councillor Leatham also asked about what type of odour would come from the Microbrewery. Peter Soos responded by saying inside the building will smell like beer and that there will be high vents that will dissipate the smell outside. I Councillor Leatham also inquired about the location itself. Peter Soos said that his late son had plans to be in the area and that it fits well with the area itself Deputy Mayor Bodnar agreed that Highway 3 was a good location for the proposed business. Deputy Mayor Bodnar posed a question regarding the entrance way of the proposed business. The Planner provided clarification concerning the entrance and explained why it is located where it is. She explained that they are abiding by the County of Elgin provisions relating to arterial roads. The Mayor gave Peter Soos an opportunity to speak about his application. Peter explained that the microbrewery is legacy project for his late son Matt and that they are using the microbrewery to raise funds to pay the tuition for a student at Niagara College. They plan on using local builders, hoping to increase tourism and bring something new to the area. They examined different areas before choosing this location. They will make 1,000 litres of beer each time they make beer and it will be sold in the front part. They will need water to wash equipment where they will capture as much waste as they can and the spent grain will be picked up by a local farmer and plan on having a specialized septic system designed for microbreweries installed. Peter encouraged residents concerned with odours to go visit a local microbrewery to see what odours come from a microbrewery. I A c� November 24/16...Pg.4 of 7 He also mentioned that they have several ideas pertaining to the bottling and canning. The label has been made and says West Lorne currently, but it can change if it has too but they would rather not seeing as Matt's grandfather and Matt were raised here. John Docherty of 25224 Talbot Line addressed Council and the gallery. He wanted to make it clear that his concerns were not against Matt's legacy and that he fully supports it. John summarized that the location of the microbrewery would be better suited in a building in downtown Rodney or West Lome and that the location is not appropriate. There are better places already set up with the infrastructure they would need. Mayor Wiehle summarized the concerns that were brought forward to that point;Traffic and odour. Councillor Wolf inquired about the mash (spent grain)and how it was going to be stored. Peter Soos responded by saying that the grain will be removed on an as needed basis by a farmer. Peter mentioned that Council has been provided a letter to that effect. Councillor Wolf asked Peter Soos about the number of employees they plan on hiring. Peter Soos said that there would be 2 or 3 people working at the Microbrewery. Racheal Soos addressed Council and the gallery. Racheal wanted to address the concerns of the Emergency Detour Route(EDR) and Tourism. She mentioned that the EDR would not be affected because the Microbrewery is only intended to be come and go traffic-it is not a sit down place. She also mentioned that you do not want tourism bunched together and it would help to spread it out along Highway 3. Dan Soos addressed Council and the gallery. Dan told the gallery that the septic system is used at another Brewery in Simcoe County and is specially designed for breweries. Dan also mentioned that the Brewery will be regulated by the LCBO. The brewery will be unable to operate outside of hours authorized by the LCBO. Dan also said that the vehicles making deliveries will be smaller in size and that they expect deliveries to come around once a week to start. Deliveries will come in on a tote and be unloaded by electric powered forklift. Melanie Docherty addressed Council and the gallery. Melanie asked if she understood everything correctly. She had concerns about the hours of operation, the odours and noise emitted from the brewery. She mentioned that Dan had answered her question about the hours of operation, and that the odour would be addressed in the private sewage treatment plant on site. Peter Soos addressed Council and the gallery. He mentioned that the noise would be electric equipment and noted that the building would be insulated. November 24116...Pg. 5 of 7 Dan Soos addressed Council and the gallery. He added to Peter Soos'response regarding noise and that they were looking to purchase a machine to hand fill beer. He mentioned that it is not like what you see on TV or the movies with assembly lines of beer bottles clanking. Every beer will be hand- filled with the press of a button. Dan addressed how the septic system worked. He mentioned that it is three separate chambers and oxygen is introduced to the system, any odour would be emitted in a vent that is higher than the building and after excess has gone septic goes into a weeping three times the size of one at a private residence. Melanie Docherty address Council and the gallery. Melanie wanted to make sure that there is enough parking and that it is.not what Swain's used to be where people line up along the highway. Dan Soos addressed Council and the gallery. Dan mentioned that there is another commercial building in Eagle and that in terms of the traffic, they bring chemicals to the Water Treatment Plant down the road whereas the only thing coming to the Brewery would be grain. i John Docherty addressed Council and the gallery. He addressed Peter Soos in saying that it would increase his profits to move to another location. Peter Soos addressed Council and the gallery. He mentioned that he can be in our downtown without being in our downtown. They can sell to the Rodney LCBO or in West Lome. Mayor Wiehle asked Peter Soos if they could sell to a restaurant directly if they were licensed. Peter Soos say that they could, and that they already have orders and the building isn't built yet. The Planner commented that at least 11 parking spots are required based on the building. Currently the plan supports this and has an accessible parking spot. Councillor Seman asked Peter Soos if this place is going to be big enough because it could take off. Peter Soos responded in saying that he doesn't want that, if it does, they will move. He is interested in supporting Matt's fund at Niagara College and supporting his friend. Councillor Leatham asked if parking from staff is separate from the public. Peter Soos mentioned that there is a separate area for staff parking. Councillor Wolf asked about the washroom facility and if it was on the same septic system and if this system was above grade or below grade. Dan Soos responded to Councillor Wolf that they would have one septic below grade. Doug Walker of 25304 Talbot Line addressed Council and the gallery. 11 November 24116...Pg.6 of 7 He expressed his concerns about noise, odour, privacy(which he noted has been addressed)but his main concern is traffic at the intersection. Doug asked what it would be like to have a flashing light at the intersection and that we should be making traffic travelling on Highway 3 and Graham Road aware that it is going to be a busier intersection. The Mayor addressed Doug Walker and mentioned that the traffic is something that will be monitored. The Planner explained that the County does not have any immediate concerns but Elgin County will be making a further assessment to be done once they receive a Site Plan. The Planner reminded the gallery there is still another stage in the process, and that the Site Plan is quite comprehensive. The Mayor asked the Planner if many of these concerns are addressed in the Site Plan. The Planner mentioned that the site plan will examine, landscaping, fencing, buffering, lighting, all of those things are addressed in the Site Plan process. Melanie Docherty addressed Council and the gallery. She mentioned that drivers do not follow the speed requirements in the area. The Mayor addressed speeds and mentioned that the County has been looking at different speed measures. Councillor Seman added to Melanie Docherty's comments regarding the speed of traffic near Eagle noting that the Community Policing committee has pushed the Ontario Provincial Police to monitor the area. Councillor Wolf asked Peter Soos if he wanted to respond to using the old Rodney Store. Peter Soos responded that the building would require a lot of work. Peter made it known that they cannot brew beer within a one kilometre distance of any school and that microbreweries are limited in where they can be located. Mayor Wiehle started to discuss the next stage in the process. The Planner mentioned that the Site Plan is not a public meeting. The public may comment through Council but the Site Plan is not subject to the same appeals process. The Mayor went around the room to see if Council or the gallery have any further concerns. Councillor Seman commented that they would be building brand new and that everything would be tap-of-the line and that he is impressed with the septic system. The Planner commented on the use of downtown buildings for the purpose of a brewery and that many of the buildings have commercial uses below and residential uses above. This issue would need to be addressed and that many complications could potentially be avoided by designing a building that is brand new and suits the needs of the business. John Docherty made reference to other areas in West Elgin that the brewery could go. Racheal Soos mentioned that the Soos family would like to continue to contribute to non-profits and volunteers when they can. November 24/16...Pg. 7 of 7 Melanie Docherty mentioned that this has been a long conversation and told Council and the gallery that neighbouring residents have questions because the residents of Eagle have not had the chance to research and are unfamiliar with the process. She thanked the Soos family and Council for answering the questions. Melanie mentioned that some of their concerns are still concerns. Mayor Wiehle suggested to Peter Soos that perhaps they can have an open house for the community. Kathy Soos addressed Council and the gallery. Kathy Soos mentioned that Matt was an environmentalist and that they will try to find out what odours and noise levels could happen and report that back. Mayor Wiehle said he was going to wrap up the meeting. SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Seman Seconded by Leatham RESOLVED that the Public Meeting concerning a proposed Zoning By-law Amendment for land located at the South Part of Lot 19, Concession 12 being Parts 1 to 3 on RP 11 R-3048 (Soos)be hereby adjourned. DISPOSITION: Carried These minutes were adopted on this 15th day of December, 2016. Bernie Wiehle R. Scott Gawley Mayor C.A.O.-Clerk r ala■rrf[kf�.1111 C�![i■!lA■■�sl R[ ■ iRllA[Rri1M1i■RR>AO[—MEN Rhh,ylgiRilr^ fi■■» ■•■■1■1!:553E1!■■i■■■■fkflw�l ll■■■Ili�1� R■Noonan[■R1■R>•■R!■lrr■R©Cll■■r■ ■1�0■r■[RLI■![Rr[■[■■■R■ LI1[l liaW■1[■■r■!■■■1■■r[r■■■■�'lt "��14�A■►1FE'. 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LOCATION: West Elgin Municipal Building-22413 Hoskins Line north of the Village of Rodney. PURPOSE: To consider a proposed temporary use amendment to the Zoning By-law of the Municipality of West Elgin pursuant to'Section 39.1 of the Planning Act, R.S.O. 1990, as amended. The proposed temporary use by-law would amend the permitted uses of the General Agricultural(Al)Zone as it applies to lands situated on the north side of Gray tine in the former Township of Aldborough. The proposed Temporary Use By-law would permit a garden suite, specifically a mobile home for an elderly family member who is related to the residents of the subject lands for a period of twenty(20) years. The lands are legally described as East Part of Lot 13, Concession 13. The lands comprise a rectangular-shaped parcel having an area of 6..71 ha (16.58 ac.) and a frontage of 179.8 m (589.9 ft.) on Gray Line. The parcel is occupied by an existing single detached dwelling and barn. The location of the property is shown on the attached Key Map. Permitted uses of the Al zone comprise of such uses as agriculture, agri-tourism, home occupation, bed and breakfast establishment, farm winery and, dog-kennel. The existing (All) zoning would have to be amended to permit the temporary use being requested. In the Municipality of West Elgin Official Plan, the temporary use of land, buildings and structures may be permitted through the adoption of a temporary use by-law in accordance with the Planning Act. Such uses may be permitted in all land use designations for a period not exceeding three(3) years except in the case of garden suites for a period not exceeding twenty(20) years. ANY PERSON may attend the public meeting and/or make a written or verbal representation either in support of, or in opposition to, the proposed temporary use amendment. iF A PERSON OR PUBLIC BODY that files an appeal of a decision of the Council of the Corporation of the Municipality of West Elgin in respect of the proposed temporary use by-law does not make oral submissions at a public meeting or make written submissions to the Council of the Corporation of the Municipality of West Elgin before the proposed temporary use by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. ADDITIONAL INFORMATION relating to the proposed temporary use by-law is available between 8:30 a.m. and 4:30 p.m. at the Municipal Office from the Municipal Planner, Ms. Heather James. THE information and material required under Sections 34(10.1) and 34(10.2) of the Planning Act have been provided and this shall serve as sufficient notice of same under Section 34 (10.4) of the Act. DATED AT RODNEY this 25th day of November, 2016. . Sett Gawley Municipality of West Elgin Clerk 22413 Hoskins Line P.Q. Box 490 Rodney, Ontario NOL 2CO Telephone: (519) 785-0580 Fax: (519) 785-0644 i V uPN 1' 4 = N U ^ U The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: December 15, 2016 SUBJECT: Roads Report RECOMMENDATION: Receive and File INTRODUCTION: Monthly report for November, 2016 DISCUSSION: 1. Sidewalk installation and lawn/driveway rehab was completed in early November. 2. Operators finished fall grading of gravel roads and shoulders. Spot grading on gravel roads to repair potholes will continue until freeze up. 3. All county basins in Rodney, West Lorne, Eagle, New Glasgow and Port Glasgow were flushed and cleaned. 4. Curb and gutter in Rodney and West Lorne was swept in to remove leaves and debris. 5. Crews began working on trees identified by Elgin County as being in need of removal. Weather permitting, these will be completed in early December and crews will then focus on Municipal roads. 6. Public Works staff attended the West Lorne Santa Claus parade to provided traffic control for the evening's events. 7. Additional work carried out in November included drain repair, excavation for water department, brushing with tractor/arm mower and moving soil at the landfill. Respectfully Submitted, Reviewed by: CK 1,4- 4 Lee Gosnell, CRS colt Gawley, A, CGA Public Works Superintendent C.A.O./Clerk Attachments None i OP Q a 'P 4 =� in u in IM n -2 ne Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, Parks and Arena Superintendent, CEMC DATE: December 15 2016 SUBJECT: Monthly report for Council RECOMMENDATION: THAT Council receive and file. INTRODUCTION: • The arena ice usage continues to improve. The holidays are looking better than last year as far as ice rentals are concerned. The facility is operating well with very few mechanical problems. • The Recreation Committee is holding the annual Christmas Decorating contest again this year, judging to take place December 16, the Recreation Committee is also pleased to announce that we are partnering with Mr. George Barnett to offer a " Jam Session " Wednesday afternoons at the Recreation Centre from 1 —4 pm, and that the " Pickle Ball program is gaining popularity despite being cancelled for the past two weeks. • There were inquiries made regarding accessibility matting for the beach. There are a variety of matting products available. The most popular seem to be a product called Mobi-Mat. The approximate cost is $ 8.00 per square foot. Installation appears to be quite simple, the product comes in rolls at varying lengths. This product is currently in use at Wasaga Beach Provincial Park. • There is also a variety of specialized Wheel Chairs available, such as the " Hippocampe" model that is currently in use in Central Elgin, at the Port Stanley beach. DISCUSSION: Respectfully Submitted, Reviewed by, Jeff Slater colt Gawley, CPA, CGA Arena I Parks Superintendent CEMC C.A.O.-Clerk 'Fs rc .. jt$$�YR I � I aat - Yrt ,7 yy ry, `t r�f �h r'�•. a� rQ IMP I s�L 4 - lv, Y 5 KIKU x x S--fit r RE .ill w I 1i F N+ 4 Facility Name: West Elgin Distribution System ORG#: 1266 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: There were no compliance or exceedance issues reported this quarter. SECOND QUARTER: Where were no compliance or exceedance issues reported this quarter. THIRD QUARTER: A coloured water event occurred at the Tri-County Drinking Water System from September 11- 14th, which resulted in coloured water entering the West Elgin Distribution System. The coloured water was a result of lake turnover which causes manganese in the raw water supply to become in the dissolved form. When in this form the manganese passes through the filter membranes at the treatment plant and when the water is disinfected using chlorine it becomes oxidized and produces the yellow colour in the water. Manganese in drinking water has no regulatory limit as it is considered an aesthetic issue. The distribution system was flushed once the event was over to remove the coloured water. An adverse water quality sample was received on September 21St at the Rodney Tower. The AWQI result was 1cfu/100mL for total coliform. Resamples were taken upstream, at the Tower and downstream on September 21" and September 22"d. Both sets of results were good (0 TC and 0 EQ. Notifications were provided to the health unit and MOECC of the adverse and the resolution. FOURTH QUARTER: There were no compliance or exceedance issues reported so far-for October and November. SECTION 2: INSPECTIONS FIRST QUARTER: There were no MOL or MOECC inspections for the first quarter. SECOND QUARTER: There were no MOIL or MOECC inspections for the second quarter. THIRD QUARTER: There were no MOL or MOECC inspections for.the third quarter. FOURTH QUARTER: OCTOBER: There were no MOL or MOECC inspections for the third quarter. There is an upcoming MOECC Inspection scheduled for November 181h for the system. i NOVEMBER: On November 18th the routine MOECC inspection of the West Elgin Distribution System was conducted by Steven Dunn. The report has not yet been received. SECTION 3: QEMS UPDATE FIRST QUARTER: JANUARY: There have been changes made to job titles which will require the Operational Plan to be updated. This will occur later in the year and identified through the Management Review, which is scheduled in July. FEBRUARY: The SOP for watermain repair was updated based on the new.procedure the MOECC issued for watermain disinfection. The internal audit is scheduled for April 1St MARCH: The Internal Audit is being conducted by Rick Turnbull (OCWA), the report has not yet been received. SECOND QUARTER: APRIL: OCWA has changed the QEMS Policy which is a requirement of Element 2 of the Drinking Water Quality Management Standard (DWQMS). The revised QEMS Policy will be implemented into the next revision of the Operational Plan. This revision will likely occur in July after the Management Review has been conducted in order to incorporate any further revisions identified through that process. MAY: The Essential/Emergency Supply and Service Contact List as required by Elements 13 and 18 of the DWQMS was updated. This list is required to be at least annually reviewed. JUNE: The external audit has been scheduled for August 15th. Preparation is underway for the audit. THIRD QUARTER: JULY: The Operational Plan has been updated and requires re-endorsement. AUGUST: The Operational Plan was re-endorsed by Top Management of OCWA and the Owner. The external audit was conducted on August 15th by SAI Global,Sandra Tavares. The report has not yet been received. SEPTEMBER: The external audit report was received and contained no non-compliances and no opportunities for improvement. The infrastructure review is scheduled for October. FOURTH QUARTER: OCTOBER: The Infrastructure Review letter was completed and proposed capital list was provided to the CAO/Clerk for review. In November a Contingency Plan test is scheduled with the operators to review the procedures for an emergency situation. NOVEMBER: The contingency plan review and test was conducted with operations staff of the system. This year we reviewed the CP-06:Security Breach and conducted a table top test of break in through a fenced yard at a facility. SECTION 4: PERFORMANCE ASSESSMENT REPORT FIRST QUARTER: JANUARY: Chlorine residuals have been maintaining very well for the past month. All sampling and testing met regulatory requirements. Trihalomethanes (THMs) are up 73%comparing results of January 2015 to January 2016. THMs are monitored on a quarterly basis. FEBRUARY: All sampling and testing met regulatory requirements. Testing for Schedule 15.1, the lead sampling program was completed this month. MARCH: All sampling and testing met regulatory requirements with 0. Reg 170/03, see attached for all sampling and testing results. ii SECOND QUARTER: All sampling and testing met regulatory requirements with 0. Reg. 170/03, with the exception of September. The sample taken at the Rodney Tower on September 191h contained total coliform of 1cfu/100ml-which is adverse. Resam pies were taken and notifications were provided (refer to Section 1). The table below shows the number of samples taken each month along with the range of results. The limit for Total Coliform and E. coli is zero, heterotrophic plate count (HPC) doesn't have a limit. This is an operational guide to initiate an action plan if results are continuously high in an area. Samples are taken at four different locations throughout the distribution system each week. Total coliform E. coli Range HPC # Samples Range (cfu/100mL) #Samples (cfu/100mL) (cfu/100mL) January, J 6 8 ' <1 20 February 20 0- 0 0 - 0 10 <10— 230 March` 16 0 .0 : 0'-0 g <1p April 16 0 - 0 0- 0 8 <10 20 May 20 0 0 0 .0 10` <7 Q 90 June 16 0-0 0-0 8 <10- >2000 July: 16 0 : 0 0=0 S <10,- 100 August 20 0 - 0 0 - 0 10 <10- >2000 Se t- ber 22 0 1 ' 0'=0 14 <10'-<10' October 20 0 -0 070 10 <10- <10 November 16 0 0:. .. 0;:=0 8 < 0- ,10 Trihalomethanes are sampled on a quarterly basis. The table below shows the running average along with the quarterly results for 2016. The fourth quarter results were elevated due to use of the advanced oxidation process at the WTP to combat taste and odour issues related to raw water quality. Limit THM Result _ (µg/L) -p_ (Eg/L) January 201.6 s - X56 - April 2016 - 48 July. 2016 . : 40. October 2016 - 102 Running Average 100 � — 61.5 The Rodney Tower continuously monitors the free chlorine residual of the water. The results fluctuate based on fill cycles. The chart below shows the minimum, maximum and average daily free chlorine residuals. During the winter months the results are usually very good, however, once there is warmer weather the chlorine residuals dissipate. In April, spring flushing of the distribution system began and improved the residuals in the Rodney Tower. It is required to maintain 0.2mg/L of free chlorine in the distribution system. Therefore,the residual leaving the tower must be above this 0.2mg/L. An adverse reportable event occurs when the chlorine residuals drops below 0.05mg/L. For May,the free chlorine residuals remained in compliance and have been maintaining very well. There was a spike in chlorine due to higher residuals leaving the Tri-Count WTP, chlorine dosing was lowered at the WTP. In June, overall the chlorine residuals are slightly lower which is expected during the summer months. There was an alarm for high chlorine (refer to Section 7),this required a calibration of the chlorine analyzer. There were no low chlorine issues for the month. In July,the minimum free chlorine residual at the tower dropped below 0.4ppm (alarm setpoint). The operators isolated the tower and initiated a drain of approximately 0.5m of water in the tower. Flushing was conducted as well to bring up the residual in the system. This event is typical during warm weather. In August,the minimum was maintained above 0.4ppm in the tower. Careful monitoring and ensuring turnover in the tower has helped maintain the residual. Chlorine residuals from the water treatment plant were increased to aid the distribution systems as well In September,the minimum free chlorine residual was dropping. Therefore,the Rodney Tower was lowered and refilled to increase the chlorine residuals four times during the month. All residuals put to the distribution system met compliance. In October,the minimum free chlorine residual was adequately maintained. This in part was due to previous draining and filling of the tower as well as the fall flushing programming which increased chlorine residuals throughout the distribution system. 3.00 2.50 2.00 1.50 max 1.00 min —avg 0.50 0.00 —� ti� ti� ,yro yo yso ti� �0 y� N CO ,y(o �O ,ti0 ,ti0 ,ti0 oti\ �oti\ oti\ oti\ooti\ oy\ oti\ o o ti\ \oti10\oti1Ny\oti1 i SECTION 5: OCCUPATIONAL HEALTH &SAFETY FIRST QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted in January. SECOND QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted in April. THIRD QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted in July. FOURTH QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted in October. SECTION 6: GENERAL MAINTENANCE FIRST QUARTER: JAN VARY: 04, 11, 18, 25: Collected weekly bacti samples in the West Elgin distribution system 18: collected THM sample 01, 04, 06, 08, 11, 13, 15, 18, 20, 22, 25, 27, 29: West Elgin facility checks and readings 01, 08, 15, 22, 29: Weekly auto flusher rounds in West Elgin 15: Watermain repair at the corner of Monroe &Wellington St. in West Lorne; replaced 35" section of 6" water main, 2x6" hymax couplers, 1x6" saddle, reconnect one customer line. 18: Replaced batteries and rewire the auto flusher timer opposite 21509 Hoskins Line 08: Monthly chamber meter readings 26, 27: West Elgin Distribution monthly sample point rounds 19, 29:Valve operations in the Village of Rodney FEBRUARY: 01,08,16,22,29: collected weekly bacti samples in the West Elgin distribution system 01: completed schedule 15.1 samples from distribution system 01,03,05,08,10,12,15,16,17,19,22,24,26,29: West Elgin facility checks and readings 01: monthly sample station checks and residuals 05,12,19,26: weekly auto flusher rounds in West Elgin 02,03,09,24: valve operations village of West Lorne and rural 16: 24988 Gray Line- replace valve and solenoid assembly on auto flusher, ran several times to ensure proper operation MARCH: 07,14,21,29: Collected weekly bacti samples in the West Elgin distribution system. i 02,04,07,09,11,14,16,18,21,23,25,2,30: West Elgin facility checks and readings. 03,11,18,25: Weekly auto flusher rounds in West Elgin. 07: Monthly chamber meter readings. 09,10: West Elgin Distribution monthly sample point rounds. SECOND QUARTER: APRIL: 04,11,18,25: Collected weekly bacti samples in the West Elgin distribution system. 01,04,06,08,11,13,18,20,22,25,27,29:West Elgin facility checks and readings. 01,08,15,21,29: Weekly auto flusher rounds in West Elgin. 04: Monthly chamber meter readings. 08: Nevtro onsite to quote altitude valve at West Lorne Standpipe. 11: Quarterly samples collected. 14,27: West Elgin Distribution monthly sample point rounds. 18,19,20,21,25,26,27,28,29: Hydrant flushing. MAY: 02,09,16,24,30: Collected weekly bacti samples in the West Elgin distribution system. 02: Monthly chamber meter readings. 02,04,06,09,11,13,16,18,20,23,24,27,30: West Elgin facility checks and readings. 03-17: Main valve maintenance; locating, turning valves and painting caps for easier location in the future. 03,05: West Elgin Distribution monthly sample point rounds. 06,13,20,27: Weekly auto flusher rounds in West Elgin. 31: Monthly blow-offs and residuals recorded. JUNE: 01: Monthly chamber meter readings. 01,03,06,08,10,13,15,17,20,22,24,27,29: West Elgin facility checks and readings 03,10,17,24,30: Weekly auto flusher rounds in West.Elgin. 06,13,20,27: Collected weekly bacti samples in the West Elgin distribution system. 06,07,08,09: Monthly blow-offs and residuals recorded. 08: Installed a hydrant at Wood St. and McGregor St. in West Lorne. Main isolated from 10:50- 13:30. Proper main break procedure and disinfection procedure followed. Returned back to normal operations at 14:00. 13,14: West Elgin Distribution monthly sample point rounds. 14: Started numbering hydrants. 27: Finished numbering hydrants. THIRD QUARTER: JULY: 01,04,06,08,11,13,15,20,22,25,27,29: Rodney tower rounds completed. 04,11,18,25: Collected weekly bacti samples and quarterly samples in the West Elgin distribution system. 07: Monthly chamber meter readings. 08,15,22,29: Weekly auto flusher rounds in West Elgin. 07,11,12,13: West Elgin Distribution monthly sample point rounds. 07,11,12,13: Monthly blow-offs and residuals recorded. 14:Annual backflow preventer testing completed. 20: Operator assisted with changing a service line at West Lorne Legion, replaced due to leak at a high max coupler and two other couplers within 2ft, replaced with poly pipe from main stop to a new curb stop. 29: Flushed at hydrant before the tower. Isolated the tower and drained tower approximately 0.5m and initiated a refill. AUGUST: 01,02,05,08,10,11,12,15,17,19,22,24,26,29,30,31: Rodney tower rounds completed. 02,08,15,22,29: Collected weekly bacti samples in the West Elgin distribution system. 09: Monthly chamber meter readings. 09: Flushed pressure transmitter at Rodney Tower. 05,12,19,26: Weekly auto flusher rounds in West Elgin. 09,18,22: West Elgin Distribution monthly sample point rounds. 08,09,12,15,18,22: Monthly blow-offs and residuals recorded 11: Service repair 233 Fourth Street. Lead service was leaking„ replaced with poly piping and a new curb stop installed. 19: Drained Rodney Tower and re-filled because the chlorine residual was getting lower. 26: Installed new auto flusher controller at the end of Gray Line. 29: Repaired leaking abandoned service at Marsh &Graham Rd. SEPTEMBER: 02: Monthly chamber meter readings. 06: Replaced auto-flusher controller on Thomson Line. 06,07: West Elgin Distribution monthly sample point rounds. 07,08: Monthly blow-offs and residuals recorded 03,16,26,30: Drained Rodney Tower due to low chlorine residual and re-filled. 13,14,15: Flushed hydrants in West Lorne area because of coloured water issues. 06,12,19,26: Collected weekly bacti samples in the West Elgin distribution system. 02,09,16,23,30: Weekly auto flusher rounds in West Elgin. 27: Flushed blow off at the end of Warwick Line for 30mins because of yellow water complaint. FOURTH QUARTER: OCTOBER: 03-13: Completed fire flow testing. 03,11,17,24,31: Weekly bacti samples taken and quarterly samples. 04: Monthly meter reads taken. 07,14,21,28: Weekly autoflusher rounds completed. 13: Leak on newly installed service installed at A-Excavating in Rodney; Operator onsite to shut Hoskins Line off before work to repair the leak started, and turn back on when leak was fixed. i First attempt in the morning was unsuccessful, and the water needed to be turned back on by 7am for the factory down the road to run.A second attempt was made later that day after 5pm when the factory was shut down. A new plug was installed to stop the leak.After letting the thread sealant dry, it appeared the leak had been stopped successfully. NOVEMBER: 01: service repair at S Todd Place, West Lorne. Located curb stop and replaced damaged section of service line. 02: Monthly meter reads. 04: Stantec at Rodney tower reviewing site for upgrades to chlorine system. 09,10,14,15: install new fire flow,indication markers on hydrant ports. SECTION 7: ALARM SUMMARY FIRST QUARTER: No alarms during this quarter. I SECOND QUARTER: APRIL: No alarms during the month. MAY: 14: Chlorine HI Level alarm; upon arrival chlorine was at 2.36ppm tested chlorine with handheld analyzer and it read 1.73ppm. Calibrated the analyzer, high level possibly due to high chlorine spikes leaving the plant on 13/05/16. JUNE: 09: Rodney Tower Chlorine Alarm:Trending showed chlorine was in HI level from 06:05-06:18, chlorine was ranging from 1.95ppm-2.09ppm. Operator tested analyzer with handheld and calibrated the analyzer. 18: Paged out for a broken pipe at 8650 Furnival Rd. Operator arrived onsite and was instructed by home owner that West Elgin Water Dept was on route to repair. OCWA contacted Mike Kalita and was informed that he was on his was with the parts to repair a joint that had broke near the meter. My assistance was offered more than once but respectfully declined. THIRD QUARTER: JULY: 01: Residential customer in New Glasgow at 8665 Furnival Rd requested water service to be shut off due to leak in basement. 02: Residential customer in New Glasgow at 8665 Furnival Rd requested water service to be turned on. 29: Low chlorine alarm at Rodney Tower. Initiated a flush of the system, drained the tower approximately 0.5m and refilled the tower to increase the overall residual in the tower. AUGUST: No alarms this month. SEPTEMBER: 03: Rodney Tower low chlorine; operator flushed hydrant and re-filled tower. 09: Service leak; operator paged to service leak at Leisure Heights on Gray Line. Inspected leak and determined it was on the customer's side of the curb stop. They requested it be left on due to high capacity with tenants onsite over the weekend. Notified ORO. 10: Service leak; Leisure Heights on Gray Line requested water service be shut off. 28: Low chlorine at Rodney Tower; analyzer read 0.35ppm and trending showed a slow decline in the residual as the tower lowered. Operator onsite at tower to ensure analyzer was reading properly. 29: Rodney Tower low chlorine; during the fill cycle the chlorine was at 0.88ppm once it began to draw down it dropped to 0.30ppm. Operator monitored via SCADA. 29: Rodney Tower low chlorine; chlorine was reading 0.39ppm tower had filled to 10.77m during the day and had a residual of 0.99ppm. Operator monitored via SCADA. 30: Rodney Tower chlorine low; operator calibrated analyzer at Rodney tower, operator monitored residual. FOURTH QUARTER: OCTOBER: 21: Rodney Tower; High level alarm; operator turned off high lifts manually. 21: Rodney Tower General Alarm;Trending showed tower was in high level once the operator was onsite the high lifts were off, operator watched the West Lorne train PRV open and close properly. NOVEMBER: 04: Communication failure—Operator reset PLC at Rodney Tower. 05: Rodney Tower; High level alarm —Rodney Tower reached a high of 10.54m. When operator arrived on site the level was 10.57m and dropping. Monitored SCADA until out of alarm. SECTION 8: COMMUNITY COMPLAINTS & CONCERNS FIRST QUARTER: No complaints or concerns this quarter. SECOND QUARTER: APRIL: 27: Service leak at 158 Main Street, West Lorne. Curb stop was leaking, operator replaced curb stop, all done live. Proper disinfection procedure was followed and line was flushed after the repair was completed. MAY: No complaints or concerns this month. JUNE: No complaints or concerns this month. THIRD QUARTER: JULY: No complaints or concerns this month. AUGUST: No complaints or concerns this month. SEPTEMBER: Yellow water entered the distribution system from the Tri-County WTP due to elevated manganese levels. This resulted in numerous complaints. Once the event was over the distribution system was flushed in the affected areas. FOURTH QUARTER: OCTOBER: No complaints or concerns this month. NOVEMBER: No complaints or concerns this month. ti ,IPUMp IL q = ni r998` The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: R, Scott Gawley, C.A.O.- Clerk DATE: December 15, 2016 SUBJECT: By-law Enforcement Report RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for November, 2016 i BACKGROUND: 369 Building Condition Order Issued OPEN 394 Untidy Yard/Zoning Investigating OPEN 397 Fencing Action Plan CLOSED 398 Untidy Yard, Animal Control Order Issued, Fine OPEN Served 402 Property Condition Investigating OPEN 403 Recycling Letter Sent CLOSED Respectfully Submitted, Scott Gawle , CPA, CGA - C.A.O./Clerk V ,pPVNp 4 nw a a U z ^ 7 ate 'i89B' The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Spencer Pray, Deputy Clerk Peter MacMillan, Drainage Superintendent. DATE: December 13, 2016 SUBJECT: Council Appointment of Engineer for McMillan Drain RECOMMENDATION: THAT the Report - Council Appointment of Engineer for McMillan from the Deputy Clerk be received; AND THAT Spriet Associates Engineers and Architects be appointed to prepare a report under Section 78 of the Drainage Act at the request of the Drainage Superintendent for work on Concession 2, Lot 24 and that the report be submitted within six months. INTRODUCTION: On November 22, 2016, work was requested to be done to the McMillan Drain on Concession 2, Lot 24. BACKGROUND: The Drain is located on Concession 2, Lot 24. In following Section 78 of the Drainage Act, R.S.O. 1990, c. D.17, an Engineer must be appointed to review and create a report on existing drains before improving the drain. Respectfully Submitted, Reviewed by, Approved by, Spencer Pray, MBA Peter MacMillan R. Scott Gawl y, CPA, ccA Deputy Clerk Drainage Superintendent C.A.O.-Clerk I At-, DP4 The 9W unicipa I Y of West ECgin To: Council of the Municipality of West Elgin From: West Elgin Fire Chief Jeff Slater Date: December 15 Subject: Monthly Report Recommendation: That West Elgin Council accepts and files the Fire Chiefs report, Introduction/Discussion: • The operating/fiscal year for the West Elgin Fire Department ended November 30 2016. The West Elgin Fire Department responded to 88 calls for assistance,44 for each station. • The calls included: 19 fire related:(7 structure fires) 26 Motor Vehicle Collisions 8 Medical Calls VSA and EMS assist 6 Carbon Monoxide 9 AIarm System Malfunctions,or accidental activation 18 Assist other agencies 2 Other or unclassified calls. • For theses incidents our average time at responses is 30 minutes 15 seconds, Average total time is 1 hour 8 minutes,Average number of personnel at scene 6.8, average total number of personnel 10.07.Total personnel hours 827 hours 19 minutes,average number of personnel hours per incident 9 hours 24 minutes. • The 2017 Budget preparations are underway;the trucks specifications will be finally prepared and sent out in early January,with expected delivery of the new trucks in March of 2018. • The training schedule has been set,although it is a dynamic document,and is set to begin in January of 2017.Some of the highlights include Incident Safety Officer training in February,and General Rescuer Training in April.Both are NFPA Certification courses,and will be instructed by outside agencies.The Captains at both stations are now,or will be doing most of the hands on training of West Elgin Fire Fighters. • Bunker Gear will be sent out to an outside agency,two sets per station,per week for inspection and cleaning.Spare bunker gear will be available,where it is available. Respectfully Submitted: Approved By: West Elgin Fire Chief Cott Gawle Jeff Slater C.A.O. e s 4 -{ rn s` tsea The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: December 15, 2016 SUBJECT: 2017 Household Hazardous Waste Day RECOMMENDATION: THAT Council approves the Household Hazardous Waste Day to be held on Saturday August 19t" 2017 at the West Elgin Public Works yard. INTRODUCTION: Each year, West Elgin and Dutton-Dunwich have held a joint HHWD for residents of the two municipalities. This event alternates yearly between Rodney and Dutton and 2017 will be West Elgin's year to host. DISCUSSION: The HHWD has been well received here in West Elgin as it gives residents a chance to dispose of items that they would not normally be able to get rid of. This keeps these items from ending up in our landfill. Although Dutton has not yet committed to being part of the 2017 HHWD (they are exploring a few alternatives), it is important that we book Envirosystems Inc. so as not to lose our spot in their calendar. Respectfully Submitted, Reviewed by, cyo- Lee Gosnell, CRS colt GawIey, C , CGA Public Works Superintendent C.A.O./Clerk Attachments - None uxe `FiP 1.9 gs r _ d I U x IR The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Magda Badura DATE: December 15, 2016 SUBJECT: Employment Insurance Premiums RECOMMENDATION: THAT Council approves payment from the premium rate reduction to all full-time employees oyees m the total amount of$1,504.18. INTRODUCTION: i According to Paragraph 68(1)(c) of the El Regulations, the Municipality of West Elgin is responsible for returning at least 5112 of the savings from the premium rate reduction to all employees for whom the reduced rate applies. El Premium Rate @ 1.4 $ 27,922.90 Township Portion @ 1.219 $ 24,312.87 Savings $ 3,610.03 7112 Savings $ 2,105.85 The amount of$ 1,504.18 will be distributed to 22 full-time employees based on their active service in 2016 and will be processed on their last pay, December 23', 2016. Respectfully Submitted: Reviewed by: Magda Badura R. Scott Gawley Treasurer CAO Clerk i L Y v Y m r: i948' The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Magda Badura, Treasurer DATE: December 15, 2016 SUBJECT: Review of Reserves RECOMMENDATION: Receive and file. INTRODUCTION: This report provides information on projected reserves and reserve fund balances as of December 31 2016. The majority of these funds have been committed to fund capital projects. The 2016 Budget reserves will be comparable to the attached forecast with the exception of postponed capital projects. Respectfully Submitted, Reviewed by: Magda Badura Scott Gawley, CPA., C.G.A. 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INTRODUCTION: The Insurance provides the coverage for Casualty, Property and Automobile for year 2016. The Municipality of West Elgin in 2012 did a request for proposal for Insurance Coverage and received four bids for 2013 and based on an evaluation by an independent consultant the Frank Cowan Company Limited was awarded the contract. DISCUSSION: The 2017 Premium of$177,307 represents a 2.8% increase over the 2016 expiring insurance with the liability deductible staying at $15,000. The change in premium is related to increase in General Liability portion and increase in Property due to Inflation. Our claims history continues to improve in 2016. Respectfully Submitted by: . cott Gawley, CPA, GA C.A.O./Clerk Attachments .. a U n R! 'i99 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, C.A.O./Clerk DATE: December 15, 2016 SUBJECT: Economic Development Committee Members RECOMMENDATION: THAT Council approves the membership on the Vilest Elgin Economic Development Committee: Voting Members: Council 1. Mayor Bernie Wiehle 2. Councillor Richard Leatham Members of Public 1. Bill Denning 2. Grace McGartland 3. John Slaats Non-Voting Members: 1. C.A.O./Clerk Scott Gawley 2. Deputy Clerk/Recording Secretary Spencer Pray 3. Elgin County Economic Department Staff Member INTRODUCTION: At November 24, 2016 a report proposing the forming of an Economic Development Committee and that the By-Law be brought to the December 15, 2016 meeting for membership. DISCUSSION: The following members are recommended to be on this new Vilest Elgin Economic Development Committee: i Voting Members: Council 1. Mayor Bernie Wiehle 2. Councillor Richard Leatham Members of Public 1. Bill Denning 2. Grace McGartland 3. John Slaats Non-Voting Members: 4. C.A.O./Clerk Scott Gawley 5. Deputy Clerk/Recording Secretary Spencer Pray 6. Elgin County Economic Department Staff Member Respectfully Submitted by: Cott Gawley, PA, A C.A.O./Clerk Attachments Terms of Reference for the Municipality of West Elgin Economic Development Committee. a � The Municipality of West Elgin TERMS OF REFERENCE ECONOMIC DEVELOPMENT COMMITTEE 1. NAME The following Committee of Council shall be established and named as follows: Municipality of West Elgin Economic Development Committee 2. STATEMENT OF PURPOSE To identify, develop and evaluate potential economic development opportunities that ultimately improve the Municipalities tax base and bring jobs to West Elgin. 3. OBJECTIVES To identify new industrial, Commercial/Retail and residential housing development possibilities, promote tourism, large, medium and small business opportunities, agricultural business,and other appropriate economic development opportunities. To evaluate these opportunities and bring them to Council for consideration. 4. ROLE OF THE COMMITTEE A. Development and implementation of an appropriate action plan; B. Development of cost effective marketing program to promote West Elgin; C. Monitor all economic development activities within the municipality; D. Prepare and submit a proposal for annual operating requirements including long term (5 year) capital projects for councils consideration and approval. E. Identify all potential funding sources. F. Identify any potential for shared responsibilities/cost/revenue with our neighbouring municipalities and Elgin County. G. Develop effectiveness measurement plan H. Provide input the development of the Municipality of West Elgin Strategic Plan, 1. Identify projects that will help diversify our economic base and explore new projects that will support and lead to new economic growth. J. Work in conjunction on joint initiatives when possible with representatives from the Elgin County Economic Development Committee. 5. MEMBERSHIP Voting members appointed for the term of Council: Council Members: 1. Mayor Bernie Wiehle 2. Councillor Richard Leatham Members of Public: 1. Bill Denning 2. Grace McGartland 3. John Slaats Non-Voting Members: 1. C.A.OIClerk 2. Deputy Clerk— Recording Secretary 3. Staff Resource from the County of Elgin Economic Development Department. 4. Additional Municipal Resources as required _as U z n Z. � 0IB96'�1 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Spencer Pray, Deputy Clerk R. Scott Gawley, C.A.O.-Clerk DATE: December 13, 2016 SUBJECT: Council Reappointment of Integrity Commissioner and Municipal Investigator RECOMMENDATION: i THAT the Report- Council Reappointment of Integrity Commissioner and Municipal Investigator from the Deputy Clerk dated December 13, 2016 be j received; AND THAT the Council of the Municipality of West Elgin appoint JGM Consulting as the Integrity Commissioner for a one year period commencing January 1, 2017 and ending December 31, 2017; AND THAT the Council of the Municipality of West Elgin appoint JGM Consulting as the Municipal Investigator for a one year period commencing January 1, 2017 and ending December 31, 2017; AND FURTHERMORE THAT the appropriate by-laws be brought forth. INTRODUCTION: The Municipal Act, 2001, S.O. 2001, c.25, as amended authorizes municipalities to appoint an Integrity Commissioner to enforce Council Code of Conducts and for municipalities to appoint a Municipal Investigator to investigate complaints in respect to meetings or parts of meetings that are closed to the public to determine compliance with the Municipal Act or the Municipal Procedural By-law and to report on results of such investigations. BACKGROUND: The County of Elgin has acted on behalf of the Lower Tier municipalities in retaining these services. John Maddox serves these roles currently - this report and the re-appointment of JGM Consulting will ensure that the Municipality of West Elgin has someone perform these services for another year. In our agreement with the County of Elgin we would be agreeing to give our Integrity Commissioner, if appointed, Statutory Officer status. "This is for the purposes of the agreement and solely for the purpose of arranging for errors and omission insurance, the Integrity Commissioner shall be deemed to hold the status of"Statutory Officer" under the Municipal Act Conflict of interest Act (Ontario), and furthermore and when appropriate, providing the full Council with specific and general opinions and advice respecting compliance by elected officials in respect of the provisions of governing statutes the Code of Conduct and any other applicable procedures, rules, and policies'. The Clerk, C.A.O. and Treasurer positions are currently considered statutory positions. Statutory appointments make reference to Municipal Officials that have the authority and are responsible to act in a manner prescribed by the Government of Ontario. I would recommend reappointing JGM Consulting as our Integrity Commissioner with the Statutory Officer status and for JGM Consulting to be appointed as our Municipal Investigator, and that these positions are renewed for another year. Respectfully Submitted, Reviewed and Approved by, Spencer Pray, MBA Cott Gawley, A, CGA Deputy Clerk C.A.O.-Clerk V .rnvna SP u m 2 4 15)Al The Municipality of West Elgin TO: MAYOR AND COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: DECEMBER 15, 2016 SUBJECT: TEMPORARY USE BY-LAW APPLICATION FOR STEPHEN AND SUSAN YEO RECOMMENDATION: It is recommended that: 1. THAT Council APPROVE the Temporary Use By-law File No. P 12116 for lands known as East Part of Lot 13, Concession 13, 24030 Gray Line to permit a garden suite as defined by Section 39.1(1) of the Planning Act for a period of twenty (20) years from the passing of this by-law, and adopt the implementing by-law such to the following conditions: 2. THAT a permit be issued and a new septic tank for the garden suite be installed prior to occupancy of the garden suite. 3. THAT the owner(s) of the property enter into an Agreement with the Municipality, said agreement to contain the following provisions: i) That the Owner(s) acknowledge that upon expiration of the Temporary Use By-law, a garden suite is no longer a permitted use and must be removed at the owner's expense immediately upon expiration of the temporary use by-law; ii) That the Owner(s) provide the name(s) residing in the garden suite, and acknowledge that once occupation by those named person(s) ceases, a garden suite is no longer a permitted use and must be removed at the owners' expense immediately upon expiration of the temporary use by- law; iii) That Owner(s) acknowledge that, should they wish to apply to extend the Temporary Use By-law for up to an additional three (3) year period, they will have an opportunity to do so, and said application must be submitted a minimum of 60 days prior to the expiration of the initial Temporary Use By- law; iv) That by entering into this agreement, Council is in no way obligated in its decision-making with regard to consideration of a future application to extend the temporary use by-law beyond the initial 20 years. 4. THAT Council authorize the Mayor and the CAOIClerk to execute the Agreement, said agreement to be executed prior to the final approval of the Temporary Use By-law, and said agreement be registered on title. 5. THAT the Owner(s) provide a satisfactory financial security to the Municipality in the amount of$5,000.00 for the temporary use as per the 2010-09 User Fee By- law and such financial security will be refunded upon compliance. REASONS FOR AND NATURE OF THE APPLICATION: The purpose of the Temporary Use By-law application is to permit a garden suite, specifically a mobile home for an elderly family member who is related to the residents of the subject lands for a period of twenty (20) years. The subject lands are situated on the north side of Gray Line, within the geographic Township of Aldborough. The lands are legally described as East Part of Lot 13, Concession 13 and known municipally as 24030 Gray Line The subject lands have an area of 6.71 ha (16.58 ac.), a depth of 353.57 m (1,160.0 ft.) along the west lot line and a depth of 313.94 m (1,030.0 ft.) along the east lot line and a frontage of 179.8 m (589.9 ft.) along Gray Line. The parcel contains a single detached dwelling, barn and utility shed. The subject lands are serviced with municipal water and a private septic system. A separate sewage tank which will be connected to the existing leaching bed for the single detached dwelling is proposed for the garden suite. The location of the subject lands are on the attached Key Map. SUMMARY/CONCLUSION: The application has been assessed for appropriateness with regard .to existing policy and the impact of the proposal on the surrounding land uses. The application is consistent with the Provincial Policy Statement and conforms to the County of Elgin Official Plan and the Municipality of West Elgin Official Plan. AGENCY CIRCULATION: The application was circulated to the applicable public agencies for comment. Lower Thames Valley Conservation Authority provided the following comments: A permit from this office will be required prior to the garden suite bung placed on t his parcel. If the owners can relocate it outside of our total regulated area then a permit would not be required. The attached aerial just shows our critical regulated area where we would not, allow the structure to be placed. There is an additional 15 m allowance where development could occur but a permit would be required for any works/activities in this area.' Comment: The owners were emailed the comments. The owners have decided to not move the location of the garden suite; therefore, a permit from Lower Thames Valley Conservation Authority is required. The application was also circulated to all neighbouring property owners within 120 metres'of the properties and no concerns were raised. DISCUSSION: Planning Act Section 39(1) and 39.1(1) of the Planning Act apply to the proposed temporary use zoning by-law amendment. Section 39(1) permits Council to pass a by-law under Section 34, to authorize the temporary use of land, buildings or structures for any purpose set out therein that is otherwise prohibited by the by-law. Section 39.1(1) expands on this permission by allowing Council to authorize the temporary use of a garden suite, for up to 20 years, and require the owner(s) of the suite to enter into an agreement with the municipality, as a condition to passing a by-law to address the following: a) the installation, maintenance and removal of the garden suite; b) the period of occupancy of the garden suite by any of the persons named in the agreement; and, c) the monetary or other form of security that the council may require for actual or potential costs to the municipality related to the garden suite. Comment/Conclusion: Items a) to c) are addressed as conditions of the recommendation. As such, upon the registration on the Agreement, the proposed temporary use zoning by-law will comply with the applicable Planning Act regulation. Provincial Polic y Statement Under Section 3(5) of the Planning Act, the Municipality "shall be consistent with" matters of provincial interest as set out in the Provincial Policy Statements (PPS). In particular, Section 1.6.6 Sewage, Water and Stormwater and, Section 2.3 Agriculture were evaluated. Comment: The PPS is silent on temporary use by-laws as they are intended for temporary uses. A new separate septic tank will be required to be installed to accommodate the proposed garden suite as the existing tank that accommodates the single detached dwelling is not of a sufficient size. Conclusion: The proposed temporary use by-law is consistent with the PPS. County of Elgin Official Plan The subject lands are designated Agricultural Area. on Schedule 'A' Land Use. Section C1.3.2 Housing Policies— General Policies states local municipalities are encouraged to include local Official Plan policies with respect to garden suites. The policy also states encouraging the establishment of garden suites will also assist in meeting residential intensification targets and the provision of affordable housing. Comment: The Municipality of West Elgin Official Plan contains policies for garden suites. Conclusion: The proposed temporary use by-law conforms to the County of Elgin Official Plan. Municipality of West Elgin Official Plan Section 4.4.5 permits a garden suite, granny flat or other temporary accommodation for up to 10 years on the same lot as a dwelling for family members and for reasons related to the personal health and safety of the main occupant(s) of the dwelling. Such units shall be designed to be portable and removed or readily converted to non-residential use upon not being required for the intended occupancy. The lot on which the unit is to be placed shall be sufficiently large to accommodate the dwelling and its required services and be compatible with adjacent uses. A Temporary Use By-law shall be required in accordance with the provisions of the Planning Act along with an agreement with the Municipality that addresses occupancy of the dwelling and its removal or conversion to other uses at the end of the temporary period. Comment: The West Elgin Official Plan was adopted by Council on February 21, 2008 and came into force and effect by the Ministry of Municipal Affairs and Housing on March 8, 2011 with modifications. On May 4, 2011, the Strong Communities through Affordable Housing Act amended the Planning Act to increase the number of years garden suites may be authorized under a temporary use bylaw from 10 to 20 years. Previously, municipalities were able to pass temporary use by-laws authorizing garden suites for up to 10 years. Provisions in the Act continue to allow for municipalities to extend the timeline for garden suites by three-year increments. In terms of the allowable time period, it is my opinion the Planning Act takes precedent over the West Elgin Official Plan in that a garden suite can be permitted up to 20 years. A review of the West Elgin Official Plan will begin in 2017. Revising the garden suites policies to be in conformity with provincial legislation will be proposed in the update to the Official Plan. Conclusion: The proposed temporary use by-law conforms to the Municipality of West Elgin Official Plan. Municipality of West Elgin Comprehensive Zoning By-law 2015-36 The subject lands are zoned General Agricultural (Al) in the Municipality of West Elgin in Zoning By-law. The Zoning By-law is silent on temporary use by-laws as the by-law is not an amendment but a by-law permitting a temporary use on a property. Temporary use garden suite will be subject to the main use zoning provisions of the By- law for the applicable zone in which the temporary use is located. Upon expiration of the garden suite by-law, the lands subject to the temporary use will revert to the regulations of the underlying zone prior to temporary use by-law. OTHER ISSUES/MATTERS: An agreement is required after the temporary use by-law for the garden suite comes into effect. As well, as per the By-law 2010-09, as amended, the owner is required to provide a satisfactory financial security to the Municipality in the amount of $5,000.00, refundable upon compliance. Respectfully Submitted, Reviewed by: Heather James, MCIP, RPP R. Scott Gawl , C.P.A., C.G.A. Planner Administrator/Treasurer KEY MAP i I $CAN. 17p" Lav&L t46664 ARIA OF r i� Ii r �SS�VIG{1FaD t.r++/IE'1.I*SlakpAb � �x�siinks a � '061 � 15r��ctr+D aiNa�_@ 2&U 44Mk EstS�,uc, 4,0 sro�E sMBgEort %AJ-A wmv Aotwe, . I�m�B�x pbodR k i 51-49 wida VhL 1 _ �M��►!`�.�-....RsL�LT�.���AY_��R�`(_.1.�l+t.��.... �` .-..�,_.....IE �'�AY�. 5acRPaar: RoA� Cab V uPVNf Q � � 4 i a U m n rsse' The Municipality of West Elgin TO: MAYOR AND COUNCIL, MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: DECEMBER 15, 2016 SUBJECT: PROPOSED CONSENT APPLICATION FOR LAKEVIEW ALDBOROUGH BLUFFS INC. CIO RIC KNUTSON RECOMMENDATION: THAT Council of the Municipality of West Elgin recommend APPROVAL to the Land Division Committee of the County of Elgin for the proposed severance application for Lakeview Aldborough Bluffs Inc. c/o Ric Knutson, North Part of Lots 4 and 5, Concession 14, provided the following conditions are included: a) The lands being conveyed are registered in the same name and title as the lands to which they are being added; b) The easement on the retained parcel which provided a right-of-way for the lands to be added to be discharged from the land titles c) That Municipal drain re-apportionments (if required) have occurred; d) That two copies of the registered survey have been provided to the Municipality; and, e) That taxes have been paid in full. BACKGROUND: An application for proposed severance was submitted to the Municipality by Lakeview Aldborough Bluffs Inc. c/o Ric Knutson. The owners are requesting the severance of a parcel of land, legally described as North Part of Lots 4 and 5, Concession 14, on the south side of Gray Line, in the geographic Township of Aldborough, and known municipally as 21707 Gray Line (as shown on the attached Key Map) to be added to an adjacent parcel, described as South Part of Lot 4, Concession 14 (being Part 2 on RP 11 R-5840). The proposed severed lands are zoned Site-Specific Lakeshore Residential with Holding (LR-1-H-7) in the Municipality of West Elgin Zoning By-law 2015-36 and designated Lakeshore Area in the Municipality of West Elgin Official Plan. The purpose of the severance is to facilitate a lot addition for an adjacent parcel to provide frontage on an open, year-round maintained municipal road. The adjacent parcel currently has access to Gray Line via a registered right-of-way on the retained parcel. The proposed severed parcel is in the same location as the right-of-way. The proposed severed parcel will have an area of 1.14 ha (2.80 ac), a depth of 510.09 m (1,673.51 ft.) and, a frontage of 22.25 m (73.0 ft.) along Gray Line. The proposed severed lands are vacant and will be used as a driveway for the lands to be enlarged. The proposed retained parcel will have an area of 33.1 ha 81.79 ac) and has frontage p p p { along Gray Line. The parcel to be enlarged has an area of 7.08 ha (17.5 ac) with no frontage. The parcel to be enlarged has a seasonal dwelling. It is unknown how the property is serviced. The proposed retained parcel is vacant and is used for agricultural use. Agricultural and non-farm residential uses surround the subject lands. The location of the subject lands are on the attached Key Map. DISCUSSION: Provincial Policy Statement (PPS) Under Section 3(5) of the Planning Act, the Municipality "shall be consistent with" matters of provincial interest as set out in the Provincial Policy Statements (PPS). Settlement Areas, Sewage and Water, Natural Heritage, and Cultural Heritage and Archaeology policies were reviewed and no concerns were evident. Conclusion: The proposed severance application is consistent with the PPS. County of Elgin Official Plan The subject lands are designated Agricultural Area as shown on Schedule `A' Land Use with a portion of the proposed severed parcel subject to Woodlands overlay as shown on Appendix #1 Natural Heritage Features and Areas in the County of Elgin Official pp 9 Plan. , Section C2.2 Agricultural Area - Location recognizes there are lands outside of settlement areas that have been designated for non-agricultural development by the lower tier Official Plans and therefore, are deemed not be within the prime agricultural area and are instead subject to the applicable policies of this Plan and the policies of the lower tier Official Plan. Section D1.2.3 Natural Heritage — Development and Site Alteration Development states development and site alteration is permitted in significant woodlands provided it has been demonstrated that there will be no negative impacts on the natural features or their ecological functions. Section E1.2.3.2 Boundary Adjustments permits minor boundary adjustments for legal or technical reasons that do not result in the creation of a new lot. Comment: The subject lands are designated Agricultural Area, however, they are designated Lakeshore Area in the Municipality of West Elgin Official Plan. It is my understanding the County intends to correct this discrepancy during the 5 year review of the County Official Plan. In the interim, the subject lands have been reviewed under Section C2.2 and meet the policy criteria. The proposed severance application is to facilitate a lot addition for an adjacent parcel. The proposed lot addition will result in a minor boundary adjustment. No new lot will be created as a result of the severance. The subject lands, particularly the proposed severed parcel are partially affected by the Woodlands overlay. Given that there is no new site alteration proposed in the Woodlands, it is anticipated there will be no negative impacts to the Woodlands as a result of the severance. i Conclusion: The proposed severance application conforms to the County of Elgin Official Plan. Municipality of West Elgin Official Plan The subject lands are designated as Lakeshore Area with a Woodlands overlay in the Municipality of West Elgin Official Plan. Section 10.4.3 Adjusting and Correcting Lot Boundaries permits a severance for the purposes of adjusting or correcting lot boundaries and permits the transfer of small amount of land to be added to an abutting lot provided: a) The conveyance does not lead to the creation of an undersized, irregularly shaped lot(s) unsuited to the purpose for which it is being used or proposed to be used, or contrary to the provision of the Zoning By-law unless the By-law is otherwise amended or a variance is granted; b) The lands being conveyed are registered in the same name and title as the lands to which they are being added; and, c) It is stipulated in the granting of the severance that any subsequent conveyance or transaction will require a future severance. Section 3.3.7 Natural Heritage — Woodlands, ANSI's and Valleylands states development is permitted in a significant woodland and adjacent to a significant i' woodland where it has been demonstrated that there will be no negative impact on the natural feature or on its ecological functions. Comment: The proposed severance application is to facilitate the severance of a parcel of land to be added to an abutting parcel. The reason for the severance is to provide frontage for an abutting parcel on an open, year-round maintained municipal road. No undersized, irregularly shaped lots will result from the proposed severance. As a condition of severance, the lands being conveyed will be registered in the same name and title as the lands to which they are being enlarged. The subject lands, particularly the proposed severed parcel are partially affected by the Woodlands overlay. Given that there is no proposed development in the Woodlands, it is anticipated there will be no negative impacts to the Woodlands as a result of the severance. The proposed retained parcel meets Section 3.3.7. Conclusion: The proposed severance application conforms to the Municipality of West Elgin Official Plan. Municipality Municipalily of West Elgin Zoning By-law 2015-36 The proposed severed parcel is zoned Site-Specific Lakeshore Residential with Holding (LR-1-H-7). The LR-1-H-7 is site-specific zone that permits a seasonal dwelling and has the following minimum setbacks for a main building: i) from the northerly lot line to the nearest main wall 7.5 m ii) from the top-of-bank of Lake Erie to the nearest main wall 30 m iii) from the westerly lot line 15 m iv) from the easterly lot line 15 m The H-7 zone is a specific Holding (H) symbol that applies to LRA, which was the subject of an Ontario Municipal Board hearing (OMB File No. PL130879). Removal of the Holding (H) symbol is contingent on the following matters being complied with to the satisfaction of the Municipality: a) That legal and physical access to the lands has been demonstrated to exist for persons and vehicles including emergency vehicles directly from Gray Line and that a corresponding entrance permit or equivalent approval from the Municipality has been obtained; b) That a Professional Engineer or Architect licensed under the laws of the Province of Ontario has certified that the seasonal dwelling complies with the requirements of the Ontario Building Code. Comment: The proposed severed parcel is appropriately zoned LR-1-H-7 due to the OMB decision on the property. Conclusion: The proposed severance application complies with the Municipality of West Elgin Zoning By-law. Other Issues/Matters The agent has confirmed the right-of-way for the parcel to be enlarged was created in 1942 and has been on title ever since. The parcel to be enlarged was created prior to 1942; therefore, there are no concerns with merging the proposed severed parcel on title with the parcel to be enlarged. Respectfully Submitted Reviewed by: p Y Heather James, MCIP, RPP R. Scott Gawley, C.P.A., C.G.A. Planner Administrator/Treasurer KEY MAP 1 _P.IN IWG n >"/ v/ raw.Ulw-ww L 0T 5 I� C D CES510N 1 4 ------------------fir ---- I v.n u1w-as I I Si I z° I a I I PARCEL 'D• I z To eE PEr--i'm / 0 Lcl AP P.t]Mb1A]E AnrA I In z 73.1 au 7 82 Ac En W z Q U w I I La ¢ ,nNtw wa, LOT 4 CONCESSION I 1 4 � w 0 I II L> ul .x "`I (GEOGRAPHIC TOVINSHIP OF ALOBO9OUGH) I k u 1,4111, 1, 4 PLAN fiR-9971 Ire. I —;—Nn- -1 M U N IC I P ALITY OF W ES7 i E L G I N II 0 aP,,.ur.•_wa, �I � al w p x a vui s,1er waf I J PARCEL 'B• P�41CL '8' s lw M 4&sE4E4E3 £ E8a PART I. PART f, m PLAN 11R--9761 PARCEL £C 7 PLFFl ill?-97fi S i " II I N4r3W45' 738.8W =.— / M3-GY-Y 770.184 =In V lurw'aw 231.313 N/S8 Y7 S755Y 478.e3s J -- uurt umaY wre..vv..cnuv�:x a •A �eF=''E�Eu£v PART PARCEI,7. N 11 5849 N aa.a.�au.w- • re i From: Sent: Monday, November 21, 2016 1:35 PM To: Subject: FW: ##ONTARIO COMMAND FOR THE ROYAL CANADIAN LEGION##Ron Teed Attachments: image001]pg; Rates.pdf; SubmissionFormONCL.pdf; advertisers check list.pdf From: Ronald Teed [mailtoxteed@camWign-office.coml Sent: November-21-16 11:22 AM To: westelginftestelgin.net Subject: Fw: ## ONTARIO COMMAND FOR THE ROYAL CANADIAN LEGION ## Ron Teed Hello Mr. Pray / Council I would like to thank you for the time you took with me today to discuss the Military Service Recognition Project of the Ontario Command of the Royal Canadian Legion. This milestone project will be exclusively for the Province of Ontario, recognizing Veterans both past and present in print form with full biographies and photographs submitted to local legion branches. With the help of Veterans, their families and friends, this special publication will be released by September 2017. Submissions will be compiled in this book for all to see, especially our future generations, to help them never forget the Sacrifices made by our Veterans for the freedoms we enjoy today. We would be honoured to have your organization involved by way of purchasing a support advertisement. Many business are taking an opportunity to thank our Veterans with their message. I have attached a letter and rate sheet from the Ontario Command of the Royal Canadian Legion for you to review. Your support at any level would be greatly appreciated. Please view the current and past books on the following link www on'le g on ca� If you have any questions or concerns, please do not hesitate to contact me by reply email or at the number below. I will be in touch in a few days to confirm your interest in sponsoring this important project. Regards, Ron Teed Ontario Command Royal Canadian Legion Campaign Office W 1-855-241-6967 www.on.le ig on.ca 0 onci@fenety.com rvtru�rti �l006 C 2 Legv'flon www.on.legion.ca The Royal Canadian Legion Ontario Command "Military Service Recognition Book" Dear Sir/Madam: Thank you for your interest in The Royal Canadian Legion Ontario Command, representing Ontario's Veterans. Please accept this written request for your support, as per our recent telephone conversation. The Royal Canadian Legion Ontario Command is very proud to be printing 20,000 copies of our third annual "Military Service Recognition Book", scheduled for release by September 2017. This book will assist us in identifying and recognizing many of our Veterans within the Province of Ontario and to serve as a reminder for generations to come, while at the same time assist us in our job as the "Keepers of Remembrance". We would like to have your organization's support for this Remembrance project by sponsoring an advertisement space in our "Military Service Recognition Book." Proceeds raised from this important project will cover the cost of printing and distributing this unique publication. Additional proceeds received through this program will assist and support many important Legion initiatives that in turn will assist our over 400 branches to remain a viable partner in their communities. The Legion is recognized as Canada's largest Veteran Organization and we are an integral part of the communities we serve. This project ensures the Legion's continued success in providing these very worthwhile services. Please find enclosed a rate sheet for your review. Whatever you are able to contribute to this worthwhile endeavor would be greatly appreciated. For further information please contact Ontario Command Campaign Office toll free at 1-855-584-1374. Thank you for your consideration and/or support. Sincerely, d Brian Weaver President Le glio- n .,w www.on.iegion.ca The Royal Canadian Legion Ontario Command "Military Service Recognition Book Advertising Prices Ad Size Cost HST Total Full Colour Outside Back Cover $2,030.97 + $264.03 = $2,295.00 Inside FrontlBack Cover (Full Colour) $1,765.49 + $229.51 = $1,995.00 2 Page Spread (Full Colour) $2,823.01 + $366.99 = $3,190.00 Full Page (Full Colour) $1,411.50 + $183.50 = $1,595.00 Full Page $1,057.52 + $137.48 = $1,195.00 t/7 Page (Full Colour) $792.04 + $102.96 = $895.00 % Page $615.04 + $79.96 = $695.00 1/4 Page (Full Colour) $482.30 + $62.70 = $545.00 '/4 Page $393.81 + $51.19 = $445.00 1/10 Page (Full Colour) $287.61 + $37.39 = $325.00 1110 Page (Business Card) $243.36 + $31.64 = $275.00 H.S.T. Registration # 10686 2824 RT0001 All typesetting and layout charges are included in the above prices. A complimentary copy of this year's publication will be received by all advertisers purchasing space of 1110 page and up, along with a Certificate of Appreciation from the Ontario Command. PLEASE MAKE CHEQUE PAYABLE TO: The Royal Canadian Legion Ontario Command AUSA (RCL ON) (Campaign Office) P O Box 8055,Station T CSC Ottawa, ON K1G 3H6 Visa/Mastercard Accepted adcopy can be emailed to: oncl @fenety.com r DL Thames Talbot ,* ? y, Land Trust �� Working together to leave a legacy of healthy landscapes Join our team ! F '1 1 With the help of our incredible members we accomplished some amazing things in 2016: • We funded a new position, Stewardship Coordinator, held by Rebecca Launchbury We closed our biggest campaign to date—Soaring Higher—Hawk Cliffand Beyond and raised $1.6M to protect Hawk Cliff Woods in perpetuity and also improve our land acquisition and land management capacity • We planted a native flower community garden at Wardsville Woods • We restored 20 acres of agricultural field back into meadow at Hawk Cliff Woods With the help of our members, TTLT has protected over 1200 acres and 15 properties We rely on your support to keep up our work protecting and managing land. Become a 2017 member— it's easy! (1) Use the enclosed membership form OR (2) purchase a membership online at www.ttlt.ca Here are some perks you can expect to have with your membership: • Invitations to special events (e.g. MEC discounts and Columbia Outlet Store access) • Eligibility to vote at our Annual General Meeting • Charitable receipts for all contributions • The TaTTLer newsletter • The knowledge that you have helped protect the land for future generations P.O.Box 25054,London,Ontario N6C 6A8 519.858.3442 www.ftlf.ca lhamestalboMilt.ca r 3 From: AMO Communications <communicate @amo.on.ca> Sent: Mon dav, November 28, 2016 5:33 PM To: Subject: AMO Policy Update-AMO Report to Member Municipalities-Highlights of November Board Meeting November 28, 2016 AMO Report to Member Municipalities Highlights of the November 2016 Board Meeting To keep members informed, AMO provides updates on important issues considered at regular AMO Board of Directors' meetings. Highlights of the November 25, 2016 meeting include: Long Term Energy Plan (LTEP) Review Municipal governments look to a LTEP that enables and supports local and collaborative activities within the context of province wide goals and needs. Energy costs need to be reasonable for municipal governments and residents. Each municipality will have different drivers and opportunities to participate in generation, storage, and distribution of all forms of energy. AMO is looking for an energy plan that encourages cost effective small scale projects and technology that build local capacity. AMO will continue to work with the Ministry as the plan takes shape and is implemented. AMO's Energy Task Force will meet soon to develop ideas on how the Premier can reduce electricity costs in a manner that is more substantive and sustainable. Most LDCs rates are less than Hydro One rates. AMO Contact: Cathie Brown, Senior Advisor, E-mail: cathiebrown amo.on.ca, (416) 971-9856 ext. 342. Expanding Medical Responses The AMO Board approved a strong response in opposition to the recent Ministry of Health and Long-Term Care (MOHLTC) proposal on Expanding Medical Responses through Fire Services. AMO, with assistance from the Emergency Services Steering Committee, the Ontario Association of Paramedic Chiefs and the Ontario Association of Fire Chiefs, will prepare a response that focuses on the evidence, or lack thereof, that this contentious proposal purports to offer. In addition, it is expected that CUPE and OPSEU will be taking a strong position against the proposal. AMO Contact: Monika Turner, Director of Policy, E-mail: mturner@amo.on.ca, (416) 971-9856 ext. 318. OMB Review The AMO Board is encouraging the Province to amend the legislation to limit the ability to appeal amendments of planning documents that implement provincial interests. The Board already has authority to not practice `hearing de novo' which has chosen not to use, so it should be compelled. I If there is new evidence at the Board it must be obligated to send it back to Councils for consideration. AMO agrees that alternative dispute resolution should be better used. Administrative practices, transparency and accountability can be vastly improved. The full AMO submission will be available on the website shortly. It is clear that the Province must make more substantive changes with demonstrable outcomes. AMO will continue to advocate on this issue. AMO Contact: Cathie Brown, Senior Advisor, E-mail: cathiebrown amo.on.ca, (416) 971-9856 ext. 342. Update on Bill 59, Putting Consumers First Act The Bill, if passed, would enhance consumer protection measures by introducing new rules for home inspections, door-to-door sales, and payday loans. It amends the Municipal Act to include new municipal authority to enact bylaws that would control where payday loan establishments are sited and the number of operations that are permitted. The Board directed staff to make a Standing Committee submission. It needs to be emphasized that any province-wide ban on products that are sold door-to-door must be enforced by the Province. AMO Contact: Jessica Schmidt, Policy Advisor, E-mail:jschmidt@amo on.ca, (416) 971-9856 ext. 367. Bill 39,Aggregates Act The AMO Board supports the Bill 39 approach and the changes to the fines regime, the additional new studies, and harmonizing expectations. It provides a permissive framework to enact the "Blueprint" released last year. The Bill is mainly a framework that relies on regulations. AMO will work with MNRF as they craft regulations to implement the Bill, specifically regarding the fees and royalties methodologies. AMO Contact: Cathie Brown, Senior Advisor, E-mail: cathiebrown a amo.on.ca, (416) 971-9856 ext. 342. Wetlands Conservation Strategy The Board discussed a draft Wetlands Conservation Strategy proposed by the Ministry of Natural Resources and Forestry (MNRF). The Board approved feedback based on comments developed by AMO's Conservation Authorities Task Force. The Board asked staff to keep them informed as the MNRF Strategy progresses, particularly in regard to the principle of`no net loss'. AMO Contact: Jessica Schmidt, Policy Advisor, E-mail: jschmidt @amo.on.ca, (416) 971-9856 ext. 367. 2017 AMO Strategic Objectives and Budget The Board approved its 2017 Strategic Objectives and related budget. President Dollin will be sharing this information separately with'members in the coming weeks. AMO Contact: Pat Vanini, Executive Director, E-mail: vanini amo.on.ca, (416) 971-9856 ext. 316. Bill 68, Municipal Legislation Amendments (Municipal Act,Municipal Conflict of Interest Act) The Association will be preparing a detailed review of the proposed legislative amendments for the Board's consideration in January as input to the 2"d Reading/Standing Committee process. AMO Contact: Pat Vanini, Executive Director, E-mail: pvanini @amo.on.ca, (416) 971-9856 ext. 316. 2 MEPCO Board Update The AMO Board was updated on.the status of Bill C-26, introduced by the Federal Government to implement the proposed CPP enhancement and on MEPCO's considerations on integrating the CPP enhancement with the OMERS Plan. The MEPCO Board updated guidelines to assist in reviewing OMERS Plan changes and approved its 2017 Work Plan. AMO Contact: Bruce McLeod, MEPCO Coordinator, E-mail: bmcleod amo.on.ca, (416)971- 9856 ext. 350. PLEASE NOTE.AMO Breaking News will be broadcast to the member municipality's council,administrator,and clerk.Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required.We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists. DISCLAIMER:Any documents attached are final versions.AMO assumes no responsibility for any discrepancies that may have been transmitted with this electronic version.The printed versions of the documents stand as the official record. OPT-OUT:If you wish to opt-out of these email communications from AMO please click here. f 3 y 3 y _ r ` L 1� Cactus,Cattle and Cowboys Festival C/O Theresa Vandevenne Chairperson 27074 Aberdeen Line Dutton,ON NDL iJ0 226-373-7464 Dear Mayor and Council, December 1,2016 The committee of Cactus,Cattle and Cowboys would like to report to council its committee members for the 2016/2017 year. Chair: Theresa Nandevennne Nice Chair: Connie Edwards Treasurer: Mary Bodnar Secretary: Sarah Bechard General Members Gwen Barrette Kathy Claret! Dave Edwards Jerry Vandevenne Wayne Vandevenne Thank you, / rire&�ekvVen-e � ElginCounty Council Highlights /0000� OPPI Recognizes Elgin County Program On November 10, 2016 the Ontario Professional Planners Institute (OPPI) announced the 2016 winners of the Excellence in Planning Awards at a press conference at Queen's Park in Toronto. The Elgincentives Community Improvement Plan received an award in the Municipal Statutory Planning Studies, Reports and Documents category. Bruce Curtis of OPPI presented Warden Bernie Wiehle and members of County Council with the award at the meeting on November 22, 2016. These awards recognize innovation, creativity, professionalism, problem-solving and progressive advancements in planning. The Elgincentives Community Improvement Plan is the first of its kind in the Province of Ontario. Elgin County was able to develop a creative framework for community improvement planning that met with all requirements of the Ontario Planning Act. By developing a visioning document at the County level and preparing 7 individual CIPs to be adopted by partner municipalities, Elgin was able to provide CIP funding to local businesses. Elgin Clean Water Program The Elgin Clean Water program provided an update on its progress to-date on restoration projects across the County and on its efforts in education and outreach. Council voted to make the County's $40,000 contribution to the program a line item to be condsidered annually in the budget. 911 Answering Contract Renewed Elgin County Council renewed the Contract for 911 Primary Public Safety Answering Position services with Northern Communication Services. The contract will be in place until December 31, 2019. Succession Planning Succession planning has begun for several senior management positions at the County of Elgin. Funding Approved for New Museum Facility The County of Elgin has been approved for $485,800 from the Ministry of Canadian Heritage under the Canada Cultural Spaces Fund. This funding will be put towards the construction of an approximately 3,000 square foot, stand alone museum facility to be built on land adjacent to the Elgin County Administration Building. The County will fund the remaining $514,200 towards the project from reserves and expected surpluses. The project will begin construction in 2017 as part of the celebrations to marls the 150th anniversary of Confederation. This investment will allow the Elgin County Museum to improve access to exhibits and programming while engaging visitors in a celebration of Elgin County's rich heritage. Wonderland Road Assumption The transferring of Wonderland Road to the County of Elgin and transferring of three County roads (Mill Road, Southdel Drive and Magdala Road) to the Township of Southwold has been approved in principle. In order for the transfers to be complete, a number of administrative functions need to be completed including updating by-laws and registering the transfer documents. Staff will endeavour to have the necessary by-laws prepared as soon as possible to formalize the transfer for January 1, 2017. The full November 22, 2016 Elgin County Council agenda can be accessed on our C rV sh �l�eta f�mF Lower Thames � asarvaeasna� �,���� onselvation for a balanced and healthy watershed Media Release For Immediate Release December 1, 2016 "Various Stewardship Programs Provide Incentive Grants" LTVCA Works with Landowners to Enhance and Protect the Environment Across LTVCA Watershed The Lower Thames Valley Conservation Authority's (LTVCA) mission is to lead by example in environmental protection in partnership with the community. Our stewardship programs offered to local landowners provide financial incentives to create a balanced and healthy watershed. We focus our efforts on reducing nutrients and soil entering waterways and ultimately the Great Lakes. Staff apply for special funding which provides opportunities for local projects that will protect and restore species and habitats, encourage a sense of ownership of environmental rehabilitation efforts,and protect our source water resources. Below is a listing of what funding programs we can offer: TREE PLANTING: Annually, a mid-March deadline for ordering tree seedlings and large stock trees results in over 100,000 trees planted across the watershed. The deadline for ordering trees in 2017 is March 15th. Site visits can be conducted year round, so don't hesitate to call! Trees are available for windbreaks, block plantations and shelterbelts. Anyone can purchase a minimum of 10 trees per species from our species availability form on our website. LTVCA planting service is$1 AO/tree. The Chatham-Kent Tree of the Year Program offers a free tree to residents in early April and features a different tree each year! CREATING WETLANDS: Creating wetlands is one way to enhance your property and natural habitat. Wetland restoration requires a 1:3 ratio of surface water to upland habitat. This means that for a 1 acre pond, you would need 3 acres of upland habitat to create a suitable ecological system to function properly. Landowners who qualify may receive up to 75%cost share for wetland restorations. Not all sites are suitable so please call to arrange a site visit. PRAIRIE GRASS SEEDING: There is funding available for stream buffers, bank stabilization, pollinator habitat and warm season pastures. Please call us for details. ELGIN CLEAN WATER PROGRAM: This program is designed to assist landowners with projects that will help improve and protect water quality in Elgin County. This program is available for farmers for erosion control, wellhead protection, well decommissioning, wetland and riparian habitat enhancement/restoration/protection, clean water diversion, livestock access restriction to watercourses and other projects. 100 Thames Street, Chatham,ON N7L2Y8 - www.ltvca.ca Phone:519-354-7310 ° Fax:519-352-3435 • E-mail:admin @ltvea.ca ALUS in ELGIN COUNTY: Alternative Land Use Services(ALUS) is a community-developed, farmer-delivered program that provides supports to farmers and ranchers to enhance and maintain nature's benefits on the working landscape. ALUS targets agricultural producer land that is environmentally sensitive and/or significant, marginal land or inaccessible lands. GLASI: Jeannettes Creek Phosphorus Reduction and Monitoring Program: The Jeannettes Creek Priority Subwatershed Project will evaluate the effectiveness of a focused stewardship approach on achieving measurable improvements to soil health and water quality. Reductions in edge-of-field losses of soil and nutrients, with a focus on phosphorus will be measured. This will be achieved by implementing several highly targeted agricultural Best Management Practices (BMPs) in the Jeannettes Creek Subwatershed. The goal is to observe cumulative reductions in soil and nutrient loss from the field's edge as a direct result of the implemented BMPs. The program will offer grant funding to eligible farmers within Jeannettes Creek to implement the following agriculture best management practices: cover crops, alternative phosphorus application practices, crop and field nutrient management, buffer strips, drainage and water management and conservation tillage. AGRICULTURAL IMPROVEMENT FUND: This is a grant available to all farmers across the Lower Thames Watershed. It's focus is to assist farmers with implementing Best Management Practices on their land to help proactively protect soil, air and water. BMPs such as buffer strips, windbreaks, cover crops, improved stream crossings, fencing to protect shorelines, stream banks and wetland areas, grassland waterways, and erosion control structures along stream banks and shorelines are eligible for funding. SPECIES AT RISK FARM IMPROVEMENT PLAN: This is a grant available to all farmers across the Lower Thames Watershed who have completed the Environmental Farm Plan training and have known species at risk on their property. This program is administered by Ontario Soil and Crop Improvement Association and provides funding to enhance and sustain natural areas and habitats. It provides funding to landowners for stewardship projects that directly benefit Species at Risk. GROWING FORWARD 2: This is a grant available to all farmers across the Lower Thames Watershed. Although not mandatory, Environmental Farm Plan training will boost an applicant's chance for funding. This program is administered by Ontario Soil and Crop Improvement Association and provides funding for various farm related improvements. We encourage landowners to visit our website at www.ltvca for further information and application forms. Please contact us for details! Together we can make a difference across our watershed! For Further Information Contact: Greg Van Every Environmental Project Coordinator 519-354-7310 ext.229 Email Gre .VanEve Itvca.ca Lower Thames Valley Conservation Authority, 100 Thames St., Chatham, On N7L 2Y8 www.ltvca.ca L-�i -30- From: AMO Communications communicate @amo.on.ca> Sent: Wednesday, November 30, 2016 3:41 PM To: Subject: AMO Policy Update: Bill 151 -The Waste-Free Ontario Act November 30, 2016 The Province Proclaims Bill 151 - The Waste-Free Ontario Act— and Moves Toward Full .Producer Responsibility Today the provincial government proclaimed Bill 151, The Waste-Free Ontario Act(WFOA). This Act creates a new legislative framework for waste management•in the Province and will transition the existing diversion programs under the Waste Diversion Act(WDA) including the Blue Box, Municipal Hazardous and Special Waste, Waste Electrical and Electronic Equipment and Tires to the new framework. The Act is focused on creating a circular economy strategy through supporting Provincial Policy Statements and the development of an organic strategy. 1 We are transitxonmg from the municipally-run and co-funded Blue Box program toward an Extended Producer Responsibility (EPR) regime that requires producers to cover all end-of-life costs for waste. The municipal role in this system will be evolving. Eventually, producers will be fully responsible for meeting target recovery rates for designated products and packaging. Until we know significant post-transition issues such as level of diversion rates, geographic requirements and what materials will be designated, our municipal programs will continue to run so that our communities receive a convenient, reliable waste services that residents depend on. Although it is too early for councils make informed decisions, municipal governments may be approached by producers to provide post-transition collection and/or processing services for designated materials. The WFOA is based on open competition and free markets instead of the previous industry monopolies. The government has voiced a commitment to ensuring competition at the producer level throughout the market. We fully support and need competition in the system. One of the biggest municipal risks is that this transition period could be drawn out—or worse, become the new normal. Municipal governments remain responsible for the majority of the waste management system until the transition is complete. Therefore, AMO will continue to work with our members, the government, the new Resource Productivity and Recovery Authority, Producers, Waste Management Service Providers and other interested stakeholders to ensure that the transition period is as efficient as possible, and maintains the same level of quality that residents come to expect with the Blue Box program. In addition to working with key stakeholders, AMO is planning a one-day session for municipal elected officials to discuss the transition to the WFOA and the municipal challenges and opportunities. Mark your calendars for February 8, 2017 (location TBD). Admission will be free 1 with participation by teleconference and web also available. More information about this session will be posted shortly on our website at www.amo.on.ca. AMO Contact: Dave Gordon, Senior Advisor, 416.971.9856 ext. 371, d ordon amo.on.ca. PLEASE NOTE:AMO Breaking News will be broadcast to the member municipality's council,administrator,and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required.We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists. DISCLAIMER:Any documents attached are final versions.AMO assumes no responsibility for any discrepancies that may have been transmitted with this electronic version.The printed versions of the documents stand as the official record. OPT-OUT:If you wish to opt-out of these email communications from AMO please click here. F 2 Office of the Minister a: Cabinet du ministre c ,. .. of Finance des Finances etc 49'? Ottawa,Canada K1 A OG6 DEC 0 6 2016 2016FIN446541 Mr. Spencer Pray Deputy Clerk The Municipality of West Elgin 22413 Hoskins Line Box 490 Rodney, ON NOL 2C0 Dear Mr. Pray: On behalf of the Minister of Finance, the Honourable Bill Morneau,thank you for your correspondence of September 15, 2016, written on behalf of the Council of the Municipality of West Elgin, which was referred by the Minister of Small Business and Tourism, the Honourable Bardish Chagger. Under current income tax rules,the federal small business tax rate of 10.5 percent applies to the first $500,000 of active business income earned by a Canadian-controlled private corporation(CCPC): The small business tax rate is intended to allow small businesses to retain and to reinvest more of their corporate profits,thereby expanding their active businesses and contributing to economic growth and job creation. Active business income not eligible for the small business tax rate is otherwise taxable at the general federal tax rate of 15 percent. Under the income tax provisions, income from a"specified investment business"carried on by a CCPC is not treated as active business income. Generally, a specified investment business is a business the principal purpose of which is to derive income from property (including interest, dividends,rental of real property and royalties). Whether a business is a specified investment business is a question of fact. The initial responsibility for determining whether a business is a specified investment business lies with the Canada Revenue Agency(CRA). If a taxpayer thinks that the CRA has incorrectly assessed its business as a specified investment business, it may object to this assessment through CRA's Appeals Division and appeal the assessment to the courts. Cmadci - 2 - On the other hand, if a business that would otherwise be a specified investment business of a CCPC has more than five full-time employees,income earned from that business is treated as active business income and eligible for either the preferential small business tax rate of 10.5 percent, or the general federal income tax rate of 15 percent. Thank you for writing on behalf of the Council. Sincerely, Elliot Hughes Senior Policy Advisor The Office of the Honourable Bill Morneau—Minister of Finance I D— r Ontario Police OAP P Municipal Policing Bureau Provincial provinciale Bureau des services policiers des municipalit6s Police de I'Ontario 777 Memorlal Ave. 777,ave Memorial oiillia ON i,3V 7V3 Oriliia(ON) L3V 7V3 Tel: (705)329-6200 Rax; (705)330-4191 File numbeN116fi3rence:612-20 December 09, 2016 Mayor ICAO, The OPP, Municipal Policing Bureau actively participates in events and conferences where we believe we can add value to our relationships and discussions surrounding municipal policing matters. The upcoming Rural Ontario Municipal Association (ROMA) Conference, which will be held from January 29 -31, 2017 in Toronto is providing us that opportunity. In our ongoing effort to cultivate stronger relationships and improve communications with municipalities policed by the OPP, our Bureau representatives, including myself and Inspector McDonald, would like to make ourselves available to you at the upcoming ROMA Conference. Drop in at our booth located in the Sheraton Hall on the lower concourse level, booth#306 to have a casual discussion and meet Municipal Policing Bureau members. Should you like to have a more formal discussion, please contact us directly at OPP.Municipal Policing@opp.ca and schedule a time slot for a meeting. In case you requested to meet the Minister of the Ministry of Community Safety and Correctional Services, our Bureau members can meet you for a formal discussion after your meeting with the Minister. The OPP is committed to adequate, effective, and sustainable police service delivery in Ontario. We look forward to seeing you at the upcoming conference. Thank you. AS re y, M.M. (Marc) Bedard Superintendent Commander Municipal Policing Bureau Ontario Provincial Police D - l0 From: AMO Communications<communicate @amo.on,ca> Sent: Friday, December 09, 2096 5:03 PM To: Subject: AMO Policy Update-Members' Legislative Update December 9, 2016 Members' Legislative Update The Ontario Legislature rose today and will resume on February 21, 2017. A number of bills of interest to municipal governments were debated in this session, and are outlined below. Bill 7 Promoting A ordable Housin Act— Carried Third Reading Bill 7 aims to ensure that Ontarians have better access to affordable and adequate housing by amending the Planning Act, the Development Charges Act, the Housing Services Act and the Residential Tenancies Act, and repealing the Elderly Persons'Housing Aid Act. The changes have a number of impacts for municipal governments, including: • the ability for greater flexibility to administer social housing, • the ability to choose to implement an inclusionary zoning bylaw to require new developments to contain a certain amount of affordable housing, • the requirement of the removal of fees for the development of secondary suites, and • the requirement of municipal governments without property standards bylaws to assume responsibility for inspecting and enforcing standards. Overall, many of these changes are positive and would allow for the development of additional affordable housing. There are some areas of concern for municipal governments, particularly, the requirement of all municipal governments to enforce residential maintenance standards, which will have significant impact on small and rural municipal governments. AMO's submission includes the full list of concerns. Bill 39 Aggre ate Resources and Mining Moderni anon Act--Referred to the Standing Committee on Justice Policy Bill 39 has been introduced based on feedback on the discussion document "Blueprint for Change: A proposal to modernize and strengthen the Aggregate Resources Act policy framework". Since 2012, the Province has reviewed the Aggregates Resources Act, including a Standing Committee report tabled in 2013 and a response from the Ministry of Natural Resources in 2014. The AMO Aggregates Task Force has participated and provided comments throughout hout this process. As a permissive piece of legislation, the details that will impact municipal governments will largely be found in the future regulations, not the Bill itself. Bill 41,Patients First Act— Carried Third Reading Bill 41 implements the Patients First Strategy to transform home, community and primary care, and to strengthen public health. It amends a number of Acts including the Health Protection and Promotion Act. The government's stated intent is to enact legislation to support access to high quality, integrated care for patients in Ontario, no matter where they live. AMO was pleased to see that the Bill does not transfer funding and accountability oversight of Public Health Units to Local Health Integration Networks (LHINs). It will create more formalized linkages between public health and LH1Ns for population health planning. This is a positive development; however, resourcing issues will need to be addressed to support this enhanced role. Also, the Bill does not address all areas of the health system in need of change from the municipal perspective including long-term care, land ambulance, hospital capital funding, and physician recruitment. AMO provided a written submission in November 2016 to the Standing Committee of the Legislative Assembly. Bill 59,Putting Consumers First Act—Referred to the Standing Committee on Social Policy Bill 59 would, if passed, strengthen a number of consumer protections by introducing new rules around home inspections, door-to-door sales, and payday loan establishments. Bill 59 enacts the new Horne Inspection Act, 2016 and amends the Collection and Debt Settlement Services Act,the Consumer Protection Act, 2002, and the Payday Loans Act, 2008. The Bill would give municipal governments the authority to control where payday loan establishments are sited and the number of operations that are permitted, to protect low-income residents. Door-to-door sales of certain household energy products would be banned, and would be enforced by the Province. AMO has made a submission to the Standing Committee. Bill 68 Modernizing Ontario's Municipal Legislation Act— in Second Reading Debate Bill 685 if passed, would amend the Municipal Act, the City of Toronto Act, and the Municipal Conflict of Interest Act, as well as several other Acts. AMO is preparing a detailed review of the proposed legislative amendments for the AMO Board's consideration in January 2017 as input into the Second Reading and Standing Committee process that will restart in February. Bill 70 Building Ontario U or Ever one Act Bud et Measures 2016 —Carried Third Reading 2 This Fall Economic Statement companion bill amended a number of Acts that have municipal impacts. The Acts amended included: • Assessment Act changes to managed forest and pipeline rates and landfill assessment Fire Protection and Prevention Act amendments related to minor process improvements to interest arbitration. AMO's request to include an amendment to require arbitrators to consider municipal capacity to pay was not successful. Municipal Act amendments to make changes to create more latitude around dealing with vacancy rebates and removing barriers to ending "capping" of commercial classes which were welcome. However, it also included unwelcome amendments to freeze taxes paid by multi-residential units to 2016 amounts where the tax rate is over 2.0. No proposed AMO amendments to Bill 70 were adopted through the legislative process. Bill 151, Waste-Free Ontario Act— proclaimed on November 30, 2016 Bill 151 officially moves Ontario toward a full producer responsibility model for waste management in the Province, and signals the transition of existing diversion programs under the Waste Diversion Act to the new framework. t The new Act, once fully implemented, will make Producers fully responsible for the end-of-life management of their designated products and packaging. If transition proceeds as intended under the Act, the future shift is expected to bring savings to municipal governments-the Blue Box program in particular. The AMO Waste Task Force is working with the province and other stakeholders to ensure that this high-level enabling legislation benefits municipal governments who will remain responsible for the majority of the waste management system even after the transition is complete. For fixrther information, see AMO's policy update. Bills expected in the Ontario Legislative Spring 2017 session include the following: Conservation Authorities Act It is anticipated that the next session of the legislature will include some changes to the Conservation Authorities Act. The majority of changes will come forward as guidance or regulation Areas of legislative change will confirm the authority of municipal governments in appointing Conservation Authority Boards, affirming the general role of Conservation Authorities and confirming the regulatory role of Conservation Authorities. Ontario Municipal Board Act Amendments to the Ontario Municipal Board Act and Planning Act are expected. The key changes are expected to limit what is appealable, impact Board operations and expand on dispute 3 resolution procedures. These changes may also impact committees of adjustment, and local appeal bodies. PLEASE NOTE:AMO Breaking News will be broadcast to the member municipality's council,administrator,and clerk.Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required.We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists. DISCLAIMER:Any documents attached are final versions.AMO assumes no responsibility for any discrepancies that may have been transmitted with this electronic version.The printed versions of the documents stand as the official record. OPT-OUT: If you wish to opt—out of these email communications from AMO please click here. x i i 4 II + l From: Sent: Wednesday, December 07, 2016 1:53 PM To: Subject: FW: Elgin Economic Development Newsletter Dec. 2016 From: County of Elgin [mailto:County_of Elgin @mail.vresp.com] Sent: December-06-16 2:34 PM To: sgawley @westelgin.net Subject: Elgin Economic Development Newsletter. Dec. 2016 I &L9ke ' 1'Aw . h El gin, ou UY i, pro re"Ve by Nature Business Profile Family First at the Bear Friend Factory Peter McDermid, owner of The Bear Friend Factory, is in the business of making people smile. "You've never seen anybody upset about a Teddy Bear, says Peter who with wife Stephanie start f f Friend Factory in their basement in 2013. The business has since grown and moved into a storefrc in downtown Sparta. The whimsical historic village is proving to be a great fit for this business that around bringing people together and providing an experience that the whole family will enjoy. To learn more about the Bear Friend Factory click here. 1 Business Profile The Chique Shack- A Stylist at Your Finger Tips Style is in Tiffany Richter's blood. Childhood summers spent working at her grandmother's clothing store in S, ,: Es cemented her love of fashion and led her to pursue a diploma in Fashion Merchandising from 1=anshawe Collr graduation Tiffany went to work for a major Canadian Fashion retailer and her natural aptitude helped her to c F'. through the ranks. She spent eight years with the organization and was responsible for opening up new store locations across the country. Tiffany knew that she eventually wanted to be her own boss and to put her talents for fashion and styling into platform. She began to scout locations to open her own boutique. To learn more about The Chi ue Shack Boutique click here. Business Profile The Wayside Dining Lounge - Serving Generations of Families in Elgin County In 2016, The Wayside Dining Lounge in Talbotville celebrated a significant milestone—80 continuous years it This is an impressive achievement for any business, especially a small, independently-owned business in a ri community. The Wayside Dining Lounge has been serving generations of residents and visitors to Elgin Cour time after time to experience its friendly atmosphere and mouth-watering culinary selections. To learn more about The Wayside Dining Lounge click here. Award Elgincentives Recognized by the Ontario Professional Planners Institute On November 10, 2016 the Ontario Professional Planners Institute (OPPI)announced the 2016 winners of the Planning Awards at a press conference at Queen's Park in Toronto. The Elgincentives Community Improvers 2 received an award in the Municipal Statutory Planning Studies, Reports and Documents category. To learn more about the Elgincentives Award click here. having problems viewing or downloadinq the imacies for the PDF version of the newsletter. Click to view this email in a browser If you no longer wish to receive these emails,please reply to this message with"Unsubscribe"in the subject line or simply click on the following link:Unsubscribe County of Elgin v -;cal 450 Sunset Drive v"cal St Thomas,Ontario n5r5vl CA A.Q,WLg�OMPYiNY' 1720 EM211 NL-Xk@tblg}7 Read the VerlicalResponse marketing policy. 3 .,OnElginCounty Council Highlights December . Et 81 2016 Jones New Elgin County Warden for 2017 Grant Jones was acclaimed Warden of Elgin County at a session of Elgin County Council held on December 6, 2016. Jones, the Mayor of Southwold, was unopposed in his bid for the one-year position. He had declared his intention to seek the office at the September 13, 2016 County Council meeting. Jones was elected to Southwold Council in 2003 and again as Deputy Mayor in 2010. He was elected Mayor of Southwold in 2014. This is Warden Jones' first full term on Elgin County Council. He first served on Council in 2014 in the absence of then Southwold Mayor James McIntyre. Jones has represented Elgin County on the Elgin Economic Development Advisory Group and the Social/Entertainment Committee. He is a cabinet maker and a life-long Southwold resident who lives in Boxall. Warden Jones thanked and congratulated outgoing Warden Bernie Wehle for"a very successful year as Warden," and commended his ability to lead Council with "dignity, humour and a sense of unity." "The role of Warden has many responsibilities and duties," said Jones. "All of which must be accomplished by Council and staff working together as a team. I promise to respect the time-honoured traditions of this office and I look forward to working to serve the great people of Elgin County. " Jones identified the start of construction on the new Terrace Lodge and Elgin County Museum facility, the transfer of Wonderland Road, and succession planning for senior staff as priorities for 2017. Jones also noted that Economic Development remains a priority of County Council. The County-lead Community Improvement Plan continues to see a great deal of success with a significant positive impact on the local business community. County Council Committee Appointments 2017 CAO Selection Committee: Grant Jones, Dave Mennill, Bernie Wiehle Dispute Resolution: Grant Jones, Paul Ens, Bernie Wiehle Elgin County Museum: Sally Martyn Elgin St. Thomas Public Health: Greg Currie, Dave Marr, Bernie Wiehle Green Lane Community Trust: Dave Marr Health Recruitment Partnership: Cameron McWilliam Joint Elgin/Central Elgin Accessibility Advisory Committee: Sally Martyn Rural Initiatives: Grant Jones, Paul Ens, Cameron McWilliam Social/Entertainment: Dave Marr, Mike Wolfe St. Thomas— Elgin Public Art Centre: Greg Currie Terrace Lodge Building Committee: Grant Jones, Greg Currie, Dave Mennill, Mike Wolfe Waste Management/Liaison: Committee of the Whole Water Advisory Committee: Mike Wolfe I STEGH Great Expansion Update The St. Thomas Elgin General Hospital Foundation presented Council with an update on the status of The Great Expansion Project. The $15M mark has been reached and fundraising continues for a new CT Scanner for the hospital. The construction process is well underway and is scheduled to be completed in November 2017 with a move-in date sometime in January 2018. The Foundation also informed Council of its decision to change its by-laws. removing position of elected persons from Elgin County and St. Thomas from its committee. These positions will be replaced by two governor positions to be filled by residents of St. Thomas and Elgin County. Museum and Archives Staffing Reorganization Council voted to combine the management structure for both the Elgin County Museum and Archives into one position. The current Museum Curator will become manager of the larger portfolio. Both the Museum and Archives will continue to operate under the terms of current by-laws with the same level of public service provided. Elgincentives Update Since its launch in October 2015 the County of Elgin's community roved a improvement plan Elgincentives has pp 50 applications and provided $350,000 in funding for business improvement. This has resulted in over $1 M in investment into the Elgin County economy. The Economic Development Coordinator presented an update on the programs progress over the past 12 months and provided examples of successful projects. The full Elgincentives Year End Review can be found as part of the December 8, 2016 County Council Agenda Package. Contract Renewal of Closed Meeting Investigator and Integrity Commissioner JGM Consulting was re-appointed as Integrity Commissioner and Closed Meeting Investigator for a term beginning on January 1, 2017 and ending on December 31, 2017. JGM Consulting is familiar with the workings of local government and with Elgin municipalities and has been providing these services for many years. The full December 8, 2016 Elgin County Council agenda can be accessed on our AmeAssocialien of unicipaHes ofto Office ®f the President December 1, 2016 Dear AMO Member: RE: Federal Infrastructure Phase 2 incrementality Resolution As you know, the federal government announced additional infrastructure funding over the next 12 years in the Fall Economic Statement as part of its Phase 2 programming. It is consulting on design aspects for Phase 2 in order for it to be known before the funding programs begin in 2018. AMO has endorsed a number of principles for the funding design W that it should maximize municipal flexibility; respect the breadth of municipal infrastructure assets and priorities; and provide stable, predictable, formula-based funding to municipal governments. The role of incrementality and the funding formula (i.e., the share by each order of government) are important aspects. In communicating our principles to the federal government, we have noted the impacts of different formula approaches. The ideal position for municipal governments would be a 50% federal, 33% provincial, and a 17% municipal portion. This would mean a smaller share of municipal capital costs would recognize ongoing municipal operating costs which are generally not eligible for funding purposes. In reality, very few provinces agreed to fund 33% of Phase 1 programs, and some didn't put up new funds where they agreed to it. In Ontario, the provincial government did add new funding, in the amount of$250 million (25%) for the recent Clean Water and Wastewater Fund (CWWF). This was in addition to its existing multi-billion long term infrastructure plan. No provincial funding was added for the federal public transit agreement. Generally, incrementality has been a feature of prior federal programs. It requires that municipal and provincial governments spend new additional funds for each infrastructure project in order to meet the eligibility rules. This requirement may have had some merit before municipal governments had comprehensive asset management plans and related multi-year capital plans. Going forward, it will confuse the principles and practice of asset management not to mention municipal financial planning because it would influence municipal priorities. Where there are multi-year capital plans, based on asset replacement and maintenance priorities of an asset management plan, the federal funding should be aligned with these municipal plans. Phase 2 should align with municipal long-term planned spending, not the other way around. 2 We hope that you agree. If so, please adopt the attached resolution and add your voice to AMO's. AMO continues to believe that good asset management is the foundation of appropriate municipal infrastructure and financial management. Funding approaches must support it to further advance the culture of municipal asset management in Ontario. Sincerely, Lynn Dollin AMO President 200 University Ave. Suite 8C1 www.arvo.on.ca Tel 416, 971.9855 Toll Free in Ontario Toronto, ON, M5H 3C6 amo @amo.on.ca Fax 416. 971.6191 877.426.6527 3 FEDERAL INFRASTRUCTURE PHASE 2 INCREMENTALITY RESOLUTION WHEREAS municipal governments' infrastructure is critical to our collective economic health; WHEREAS stable, predictable and formula- based infrastructure funding allows municipal governments to plan and schedule investments in infrastructure; WHEREAS Ontario municipal governments have asset management plans which set out a municipality's longer term capital plan which reflects the infrastructure priorities of these asset management plans; and WHEREAS a federal incrementality rule interferes with municipal long-term infrastructure priorities and diminishes the value of municipal asset planning and management; NOW, THEREFORE BE IT RESOLVED that the (name of municipality) calls on the federal government to provide long-term, predictable, and formula-based funding in its Phase 2 programs for municipal governments; and BE IT ALSO RESOLVED that the (name of municipality) calls on the federal government to change incremental requirements in Phase 2 to recognize in Ontario that a municipal government' asset management plan meets a municipal incremental infrastructure requirement. Please forward your resolution to: AMO President Lynn Dollin amo resident amo.on.ca 200 University Ave. Suite 801 www.arno.on.ca Tel 416. 971.9856 Toll Free in Ontario Toronto, ON, M5H 3136 amo@amo.on.ca Fax 416. 971.6191. 877.426.6527 Grev 1 Coun 45.VN SUM P.O. Box 70 595 9" Avenue East Owen Sound BRUCE30 Park Street Ontario N4K 5W5 county Walkerton, ON NOG 2V0 519-376-225011-800-567-GREY 1 Fax 519-881-1291 519-376-8998 Be an expeonei. December 2, 2016 The Honourable Kathleen Wynne Premier of Ontario Toronto ON M7A 1A1 By email only: premier(&-ontario.ca Honourable Madam: The Counties of Grey and Bruce held a joint meeting on November 24, 2016 at which time items of mutual interest were discussed. As you can appreciate, the subject of the closure of rural schools and the impact on the community was one of the topics. As elected representatives of government bodies ourselves we understand all too well the financial realities of the day. We understand there needs to be change yet we also strongly believe that the focus needs to be broader and include more than economics. The population of rural Ontario, indeed rural Canada, is aging and declining. Rural schools are foundational to rural economic health and prosperity. They are often integrated into the social fabric of a community. Families often make their decision on where they are going to live based on the proximity to a school. We think you will agree that families leaving rural communities isn't healthy for Ontario a whole. The closure of a school can have long term implications on the viability of our communities. The current process is not inclusive and the timelines do not provide for adequate community input. As a result of these concerns the two Councils jointly endorsed the resolution that is attached. We urge your Government to complete a review and revision of the Pupil Accommodation Review Guideline to consider the matters noted above and that any further school closures be put on hold pending the revision. The future of rural Ontario depends on it. Yours ly, Alan Barfo Mitch Twolan Warden, County of Grey Warden, County of Bruce cc. Minister of Education, Hon. Mitzie Hunter by email: minister.edu ontario.ca MPP Bill Walker, MPP Jim Wilson, MPP Lisa Thompson Association of Municipalities of Ontario, Western Ontario Warden's Caucus Counties and Regions of Ontario 45.0°N 8131W Care ° -.1 ��n BRUCE county Be an expeolcea. November 24, 2016 Moved by: Councillor Boddy Seconded by: Councillor Eadie Whereas rural schools are integral to the future of rural communities; And Whereas the councils of the Counties of Bruce and Grey are deeply concerned that the current process to consider rural school closures is not inclusive and the timelines do not provide for adequate community input; And Whereas it's critical that continued student achievement and well-being form part of reviews of schools; Be It Resolved that the Councils of Bruce and Grey County urge the Minister of Education to rewrite the Pupil Accommodation Review Guideline (PARE) to take into consideration community and economic value considerations of rural communities and provide for a more democratic process; And that until such time as PARG is rewritten that the Province place a moratorium on any more rural school closures; And that this resolution be forwarded to the Premier, Minister of Education, MPPs Bill Walker, Jim Wilson and Lisa Thompson, Association of Municipalities of Ontario, Western Ontario Warden's Caucus and the counties and regions of Ontario. Carried �• ® r � �2a r December 9, 2016 Sent via email To: Ontario Municipalities Re: Richmond Hill Resolution - A Bank for Everyone—Support Postal Banking Richmond Hill Town Council, at its meeting held on November 28, 2016, adopted the following resolution: a) That the Town of Richmond Hill encourages the Federal Government to review the Banking Act to allow postal banking at Canada Post; b) That the Town of Richmond Hill encourages the Federal Government to amend the Canada Post Act of 1981 to allow postal banking at Canada Post; c) That the Town of Richmond Hill encourages the Federal Government to instruct Canada Post to add postal banking as a service, with a mandate for financial inclusion either as a stand-alone bank or in cooperation with other financial organizations which may include the Business Development Bank of Canada (BDC); d) That the Town of Richmond Hill call on the federal government to instruct Canada Post to add postal banking, with a mandate for financial inclusion; e) That Council direct staff to forward this resolution to other local governments in Canada for whom contact information is readily available, requesting favourable consideration of this resolution to the Federation of Canadian Municipalities; f) And further, that Council direct staff to forward this resolution to: I. Leona Alleslev, Member of Parliament, Richmond Hill, Ontario 12820 Yonge Street, Suite 202, Richmond Hill, Ontario L4E 4H1, Canada; 2. Majid Jowhari, Member of Parliament (Richmond Hill) 9140 Leslie Street, Unit 407 Richmond Hill, Ontario L4B W, Canada; 3. Clark Somerville, President, Federation of Canadian Municipalities, 24 Clarence St, Ottawa, Ontario K1 N 5P3; 4. Other local governments in Canada for whom contact information is readily available; 12 225 East Beaver Creek Road, Richmond Hill,ON L4B 3P4 T 905 7718800 RichmondHill.ca December 9, 2016 Page 2 5. The Federation of Canadian Municipalities; 6. Judy Foote, Minister of Public Services and Procurement, Rm 18A1, 11 Laurier Street Phase III, Place du Portage, Gatineau, QC, K1A OSS; 7. Mike Palecek, President, Canadian Union of Postal Workers, 377 Bank Street', Ottawa, Ontario, K2P 1Y3. In accordance with Council's directive, please find attached a copy of the Council endorsed member motion. If you have any questions, please contact the Office of the Clerk, at 905-771-8800. Yours sincerely, I i i Stephen M.A. Huycke Director of Council Support Services/Town Clerk Attachment cc: Leona Alleslev, Member of Parliament- Richmond Hill Majid Jowharl, Member of Parliament- Richmond Hill Clark Somerville, President, Federation of Canadian Municipalities Judy Foote, Minister of Public Services and Procurement Mike Palecek, President, Canadian Union of Postal Workers RICHMOND HILL Agenda Item 6.0 a a a a a MEMBER MOTION � INCORpp RATfi C1 1673 � Meeting: Committee of the Whole ❑ Council X Meeting Date: November 28, 2016 Subject/Title: A bank for everyone — Support postal banking Submitted by: Councillor Muench Whereas the Federal Government's Canada Post Review will conclude, in the spring of 2017, with the government announcing decisions on the future of Canada Post, including whether or not to create a new service and revenue stream through postal banking; Whereas there is an urgent need for this service because thousands of rural towns and villages do not have a bank; Whereas nearly two million Canadians desperately need alternatives to high interest charging payday lenders including our residents in Richmond Hill; Whereas postal banking helps keep post offices viable and financial services accessible in many parts of the world; Whereas postal banking has the support of over 600 municipalities and close to two-thirds of Canadians (Stratcom poll, 2013); Whereas residents and businesses of Richmond Hill rely on mail service and see postal banking as an opportunity to improve the financial position of Canada Post while allowing the organization to continue its important service to Canadians including Richmond Hill without subsidy; Whereas small business in Richmond Hill and throughout Canada require more and different forms of banking services to assist in venture capital growth as well as other financial needs currently not being serviced; Whereas the Federal.Government has prioritized, communicated, promoted, encouraged and challenged Canadians to be innovative, postal banking will allow customers of Canada Post to have access to banking services that will enhance productivity and quality of life for all stakeholders; Therefore Be It Resolved: a) That the Town of Richmond Hill encourages the Federal Government to review the Banking Act to allow postal banking at Canada Post; ...12 57 I b) That the Town of Richmond Hill encourages the Federal Government to amend the Canada Post Act of 1981 to allow postal banking at Canada Post; c) That the Town of Richmond Hill encourages the Federal Government to instruct Canada Post to add postal banking as a service, with a mandate for financial inclusion either as a stand-alone bank or in cooperation with other financial organizations which may include the Business Development Bank of Canada (BDC); d) That the Town of Richmond Hill call on the federal government to instruct Canada Post to add postal banking, with a mandate for financial inclusion; e) That Council direct staff to forward this resolution to other local governments in Canada for whom contact information is readily available, requesting favourable consideration of this resolution to the Federation of Canadian Municipalities; f) And further, that Council direct staff to forward this resolution to: i) Leona Alleslev, Member of Parliament, Richmond Hill, Ontario 12820 Yonge Street, Suite 202, Richmond Hill, Ontario L4E 4H1, Canada; ii) Majid Jowhari, Member of Parliament (Richmond Hill) 9140 Leslie Street, Unit 407 Richmond Hill, Ontario L4B OA9, Canada; iii) Clark Somerville, President, Federation of Canadian Municipalities, 24 Clarence St, Ottawa, Ontario KIN 5P3; iv) Other local governments in Canada for whom contact information is readily available; v) The Federation of Canadian Municipalities; vi) Judy Foote, Minister of Public Services and Procurement, Rm 18A1, 11 Laurier Street Phase III, Place du Portage, Gatineau, QC, K1A OS5; vii) Mike Palecek, President, Canadian Union of Postal Workers, 377 Bank Street, Ottawa, Ontario, K2P 1Y3. Moved byounciH�r Muen�h �eco�ded by 58