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January 12, 2017
MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING JANUARY 12, 2016 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (A1 —A17) *December 15, 2016 Council *December 15, 2016 Public Meeting —Temporary Use — 24030 Gray Line (Yeo) BUSINESS ARISING FROM MINUTES DELEGATIONS (B1) 10:00 a.m. Public Meeting — Court of Revision — Brooker Drain (B1) REPORTS (C1- C10) 1. ROADS a) *Monthly Report 2. RECREATIONIEMERGENCY MANAGEMENT a) *Monthly Report b) *Report— Emergency Management Update 3. WATER DISTRIBUTION SYSTEM a) *Monthly Report b) *Report—West Elgin Distribution System Inspection Conducted on November 18, 2016. *Enclosed January 12, 2016 ............. Page 2 4. WASTEWATER a) *Report—West Lorne Wastewater Treatment Plant — Upgrades 5. BUILDING 6. BY-LAW ENFORCEMENT a) `Monthly Report 7. DRAINS a) *Report—Awarding Tender for the Bogl Drain Maintenance 8. ADMINISTRATION a) *Monthly Report for Fire b) *Report—Appointment of the West Elgin Committee of Adjustment c) *Report—Amendments to the Municipal Elections Act (MEA), 1996 d) *Report— 2017 Budget Schedule 9. PLANNING 10. ACCOUNTS CORRESPONDENCE (D1 - D21) COUNCIL CONSIDERATION - ACTION RECOMMENDED: 1.* Letter from the Ministry of Agriculture & Food — Regional Economic Development Branch — Ontario Plowmen's Association — Letter of Good Standing; 2.* Letter from the County of Elgin — Consistent Roadway Signing policy to be implemented at each school zone along Elgin County Roads; 3.* Letter from the Association of the Municipalities of Ontario — Office of the President—Year in Review and 2017 Priorities, 4.* Grant Request from the Elgin County Plowmen's Association for the Elgin County Plowing Match to be held on September 9, 2017 in the Municipality of Central Elgin; 5.* Request for Support from the Township of McMurrich/Monteith from the Government of Ontario to recognize the municipal fire service as critical infrastructure by including funding for the Fire Department Infrastructure as part of the Provincial Government Insfrastructure Strategy to Move Ontario Forward; *Enclosed January 12, 2017 ............Page 3 -6.* Grant Request from the Cactus, Cattle and Cowboys Committee for 2017; 7.* MPoWER - Income/Expense Statement as of December 17, 2016; 8.* Grant Request from the West Elgin Community Policing Committee for 2017; 9.* Letter from the Minister of Citizenship & Immigration —Volunteer Recognition Medals _ 10.* Grant Request from Optimist Club of West Lorne for 4th Annual Fast and Furious Road Race on Sunday May 14, 2017; 11.* Union Gas — Municipal News from the Energy Expert; 12.* Letter from the South Western Integrated Fibre Technology Network — Executive Director- updates 13.* Council Invitation to Shaping Healthy Rural Communities workshop on Friday 3, 2017 in Jarvis. 14.* MP Elgin Middlesex-London Karen Vecchico — Important dates in EML — Municipal Leaders Meeting —Wednesday January 25, 2017 at 10:00 a.m. — 12:00 p.m. at CASO Station; 15.* Municipal Property Assessment Corporation —2016 Assessment Update — Municipal Summary Report. RECOMMENDED TO ACCEPT & FILE: 16. AMO • Watch File - December 15, 2016; • Watch File - December 22, 2016; • Watch File - January 5, 2017. BY-LAWS: By-law No. 2017-01 Borrowing By-law By-law No. 2017-02 Appoint Committee of Adjustment By-law No. 2017-03 Brooker Drain MINUTES (E1 — E3) *November 8, 2016 West Elgin Arena Board *December 15, 2016 Lower Thames Valley Conservation Authority *December 20, 2016 West Elgin Arena Board NOTICE OF MOTION OTHER BUSINESS (G1— G2) 1. Council Announcements 2. Closed Session *Enclosed January 12, 2017 ............Page 4 • Personal matters about an identifiable individual (M.A. s.239 (2)(b)). • Proposed or pending acquisition or disposition of land (M.A. s.239 (2)(c)). • Labour relations or employee negotiations (M.A. s.239 (2)(d)). CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS: January 24, 2017 Tri County Water Board January 26, 2017 Council Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. *Enclosed MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS DECEMBER 16,2016 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Joe Seman Jr.,Jonathan Wolf, Richard Leatham STAFF PRESENT Scott Gawley, C.A.O.-Clerk Spencer Pray, Deputy Clerk Magda Badura, Treasurer Lee Gosnell, Public Works Superintendent Jeff Slater, Parks&Arena SuperintendentlFire Chief ALSD PRESENT CALL TO ORDER The Mayor called the meeting to order 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None declared. ADOPTION OF AGENDA RES. NO.1 Moved by Seman Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin approves the agenda for December 15, 2016 as printed and circulated. DISPOSITION: Carried APPROVAL OF MINUTES RES. NO.2 Moved by Leatham Seconded by Bodnar RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated; November 24, 2016 Council November 24, 2016 Public Meeting- Rezoning-20566 Johnston Line(C. & L. Woolner) November 24, 2016 Public Meeting- Rezoning-20546 Johnston Line(C.Woolner) November 24, 2016 Public Meeting-Rezoning-South Part DISPOSITION: Carried of Lot 19, Concession 12 (Soos) BUSINESS ARISING FROM MINUTES DELEGATIONS RES. NO.3 Moved by Seman December 15,2016 .....Page 2 of 13 RES. NO.3 Cont'd Seconded by Leatham RESOLVED that Council suspend and leave its Council meeting and enter into a Public Meeting for Temporary Use provisions for lands located at the East Part of Lot 13, Concession 13(Yeo). DISPOSITION: Carried 10:00 a.m. Public Meeting-Tem ora Use-24030 Gray Line Separate minutes were created for this meeting. RES. NOA Moved by Leatham Seconded by Seman RESOLVED that Council enter back Into and continue its December 15,2016 Council meeting. DISPOSITION: Carried REPORTS 1. ROADS a Monthly Report RES. NO.5 Moved by Seman Seconded by Bodnar RESOLVED that the Monthly Report from the Public Works Superintendent dated December 15,2016 be received. DISPOSITION: Carried 2. RECREATION/EMERGENCY MANAGEMENT a) Monthly Report RES. NO.6 Moved by Leatham Seconded by Seman RESOLVED that the Monthly Report from the Parks and Arena Superintendent dated December 15, 2016 be received. DISPOSITION: Carried 3.WATER DISTRIBUTION SYSTEM a Operations Repo RES. NO.7 Moved by Leatham Seconded by Bodnar RESOLVED that the Monthly Operations report from the Ontario Clean Water Agency dated December 6, 2016 be received. DISPOSITION: Carried 4.WASTEWATER 5. BUILDING a)Monthly Report RES. NO.8 Moved by Leatham Seconded by Seman December 15, 2016 .....Page 3 of 13 A-3 RES. NO.8 Cont'd RESOLVED that the monthly report from the C.A.O-Clerk dated December 15, 2016 be received. DISPOSITION: Carried 6. BY-LAW ENFORCEMENT a) Monthly Report RES. NO.9 Moved by Bodnar Seconded by Seman RESOLVED that the monthly report from the C.A.O-Clerk dated December 15,2016 be received. DISPOSITION: Carried 7. DRAINS a) Report-Council Appointment of Engineer for McMillan Drain RES. NO.10 Moved by Seman Seconded by Bodnar RESOLVED that the Report-Council Appointment of Engineer for McMillan Drain from the Deputy Clerk dated December 15, 2016 be received; AND THAT Spriet Associates Engineers and Architects be appointed to prepare a report under Section 78 of the Drainage Act at the request of the Drainage Superintendent for work on Concession 2, Lot 24; AND FURTHERMORE THAT the report be submitted within six months. DISPOSITION: Carried 8.ADMINISTRATION a)West Elgin Fire Report RES. NO.11 Moved by Leatham Seconded by Seman RESOLVED that the Monthly West Elgin Fire Report from the West Elgin Fire Chief dated December 15, 2016 be received; DISPOSITION: Carried b) Report- Household Hazardous Waste Day RES. NO.12 Moved by Bodnar Seconded by Seman RESOLVED that the Report-2017 Household Hazardous Waste Day from the Public Works Superintendent dated December 15, 2016 be received; AND THAT the Council of the Municipality of West Elgin approves holding the 2017 Household Hazardous Waste Day at the West Elgin Public Works Yard on Saturday August 19,2017. DISPOSITION: Carried c) Report- Employment Insurance Premiums RES. NO.13 Moved by Leatham Seconded by Bodnar �r . � December 15, 2016 .....Page 4 of 13 RES. NO.13 Cont'd RESOLVED that the Report- Employment Insurance Premiums from the Treasurer dated December 15, 2016 be received; AND THAT the Council of the Municipality of West Elgin approves payment from the premium rate reduction to all full-time employees in the total amount of$1,504.18. DISPOSITION: Carried d) Report-Review of Reserves RES. NO.14 Moved by Seman j Seconded by Bodnar RESOLVED that the Report- Review of Reserves from the Treasurer dated December 15, 2016 be received; DISPOSITION: Carried e Report-2017 Insurance Renewal RES. NO.15 Moved by Leatham Seconded by Seman RESOLVED that the Report-2017 Insurance Renewal from the C.A.O.-Clerk dated December 15, 2016 be received; I AND THAT the Council of the Municipality of West Elgin accept the 2017 Insurance Renewal from Frank Cowan Company Limited for a premium of$177,307.00 with$15,000.00 deductible. DISPOSITION: Carried Report-Economic Development Committee Members RES. NO.16 Moved by Seman Seconded by Bodnar RESOLVED that the Report-Economic Development Committee Members from the C.A.O.-Clerk dated December 15, 2016 be received; AND THAT the Council of the Municipality of West Elgin approves the following voting and non-voting members to form the Economic Development Committee: Voting Members: Council Mayor Bernie Wiehle Council Councillor Richard Leatham Member of Public Bill Denning Member of Public Grace McGartland Member of Public John Slaats Non-Voting Members: West Elgin Staff Scott Gawley-C.A.O.-Clerk West Elgin Staff Spencer Pray- Deputy Clerk (Recording Secretary) Elgin County Staff Economic Development AND FURTHERMORE THAT the appropriate by-law be brought forth. DISPOSITION: Carried g) Report-Council Reappointment of Integrity Commissioner and Municipal Investigator RES. NO.17 Moved by Bodnar Seconded by Leatham i December 15, 2016 .....Page 5 of 13 RES. NO.17 Cont'd RESOLVED that the Report-Council Reappointment of Integrity Commissioner and Municipal Investigator from the Deputy Clerk dated December 13, 2016 be received; AND THAT the Council of the Municipality of West Elgin appoint JGM Consulting as the Integrity Commissioner for a one year period commencing January 1, 2017 and ending December 31, 2017; AND THAT the Council of the Municipality of West Elgin appoint JGM Consulting as the Municipal Investigator for a one year period commencing January 1,2017 and ending December 31, 2017; AND FURTHERMORE THAT the appropriate by-laws be brought forth. DISPOSITION: Carried 9. PLANNING a Report-Temporary Use By-law Application for Stephen and Susan Yeo RES. NO.18 Moved by Seman Seconded by Bodnar RESOLVED that the Report-Temporary Use By-law Application for Stephen and Susan Yeo from the Planner dated December 15, 2016 be received; AND THAT the Council of the Municipality of West Elgin Council approve the Temporary Use By-law File No. P 12116 for lands located at the East Part of Lot 13, Concession 13, and known municipally as 24030 Gray Line to permit a Garden Suite as defined by Section 39.1(1)of the Planning Act for a period of twenty(20) years from the passing of this by-law, and adopt the implementing by-law such to the following conditions: 1. THAT a permit be issued and a new septic tank for the garden suite be installed prior to occupancy of the garden suite; 2. THAT the owner(s)of the property enter into an Agreement with the Municipality provided the following conditions are met: i) That the Owner(s) acknowledge that upon expiration of the Temporary Use By-law, a garden suite is no longer a permitted use and must be removed at the owner's expense immediately upon expiration of the temporary use by-law; ii) That the Owner(s) provide the name(s) residing in the garden suite, and acknowledge that once occupation by those named person(s)ceases, a garden suite is no longer a permitted use and must be removed at the owners'expense immediately upon expiration of the temporary use by-law; iii) That Owner(s) acknowledge that, should they wish to apply to extend the Temporary Use By-law for up to an additional three(3)year period,they will have an opportunity to do so, and said application must be submitted a minimum of 60 days prior to the expiration of the initial Temporary Use By-law; iv) That by entering into this agreement, Council is in no way obligated in its decision-making with regard to consideration of a future application to extend the temporary use by-law beyond the initial 20 years; December 15, 2016 .....Page 6 of 13 RES. NO.18 Cont'd 3. THAT Council authorize the Mayor and the C.A.O.-Clerk to execute the Agreement, and that said agreement to be executed prior to the final approval of the Temporary Use By- law. 4. THAT the Owner(s)provide a satisfactory financial security to the Municipality in the amount of$5,000.00 for the temporary use as per the 2016-55 By-law Amend 2010-19 Planning Fees and Tariffs and such financial security will be refunded upon compliance; AND FURTHERMORE THAT the appropriate by-law be brought forth. DIPOSITION:.Carried b Report-Pro ased Consent Application for Lakeview Aldborough Bluffs Inc. RES. NO.19 Moved by Bodnar Seconded by Seman RESOLVED that the Report-Proposed Consent Application for Lakeview Aldborough Bluffs Inc.from the Planner dated December 15, 2016 be received; AND THAT the Council of the Municipality of West Elgin recommend approval to the Land Division Committee of the County of Elgin for the proposed severance application for Lakeview Aldborough Bluffs Inc., North Part of Lots 4 and 5, Concession 14, provided the following conditions are included: a) The lands being conveyed are registered in the same name and title as the lands to which they are being added; b) The easement on the retained parcel which provided a right-of-way for the lands to be added to be discharged from the land titles; c) That Municipal drain reapportionments(if required) have occurred; d) That a driveway entrance permit is applied for and approved by the Municipality; e) That the Zoning By-law amendment is in effect for the severed parcel; d) That two copies of the registered survey have been provided to the Municipality; and, e) That taxes have been paid in full. DISPOSITION: Carried 10.ACCOUNTS RES. NO.20 Moved by Bodnar Seconded by Leatham RESOLVED that the Mayor and Treasurer are hereby authorized to sign Payment Voucher#12 amounting to $334,141.49 in settlement of General, Road,Water, and Arena Accounts(including cheques#23021 -23078& EFT dep# 1 -16). DISPOSITION: Carried CORRESPONDENCE: 1. Letter from the Ontario Command for the Royal Canadian Legion to Council-Military Service Recognition Book. December 15, 2016 .....Page 7 of 13 2. Thames Talbot Land Trust-Join our Team! i 3. Association of the Municipalities of Ontario-Report to Member Municipalities- Highlights of the November 2016 Board Meeting. 4. Letter from the Cactus,Cattle and Cowboys Committee to Council- Committee Members for the 2016/2017 year. 5. County of Elgin-County Highlights-November 22,2016. 6. Lower Thames Valley Conservation Authority-LTVCA Works with Landowners to Enhance and Protect the Environment. 7. Association of the Municipalities of Ontario-The Province Proclaims Bill 151 -The Waste-Free Ontario Act-and Moves Toward Full Producer Responsibility, 8. Letter from the Office of the Minister of Finance-Response to resolution on the Canada Revenue Agency tax treatment of campgrounds. Council directed the Deputy Clerk to bring this to the attention of Wendie Dupuis 9. Letter from the Ontario Provincial Police-Notification of attendance at the Rural Ontario Municipal Association Conference. 10. Association of the Municipalities of Ontario-Members' Legislative Update. 11. County of Elgin-Elgin Economic Development Newsletter-December 2016. 12. County of Elgin-County Highlights-December 6&8, 2016. 13. Association of the Municipalities of Ontario-Office of the President- Federal Infrastructure Phase 2 Incrementality Resolution; RES. NO.21 Moved by Bodnar Seconded by Seman WHEREAS municipal governments' infrastructure is critical to our collective economic health; AND WHEREAS stable, predictable and formula-based infrastructure funding allows municipal governments to plan and schedule investments in infrastructure; AND WHEREAS Ontario municipal governments have asset management plans which set out a municipality's longer term capital plan which reflects the infrastructure priorities of these asset management plans; AND.WHEREAS a federal incrementality rule interferes with municipal long-term infrastructure priorities and diminishes the value of municipal asset planning and management; NOW,THEREFORE BE IT RESOLVED that the Corporation of the Municipality of West Elgin calls on the federal government to provide long-term, predictable, and formula-based funding in its Phase 2 programs for municipal governments;and, BE IT ALSO RESOLVED that the Corporation of the Municipality of West Elgin calls on the Federal government to change incremental requirements in Phase 2 to recognize in Ontario that a municipal govemment's asset management plan meets a municipal incremental infrastructure requirement. AA December 15, 2016 .....Page 8 of 13 RES. NO.21 Cont'd DISPOSITION: Carried 14. Letter and Request for Support from the County of Bruce and the County of Grey regarding the closure of rural schools and their impact on communities; RES. NO.22 Moved by Leatham Seconded by Bodnar WHEREAS rural schools are integral to the future of rural communities; AND WHEREAS the Councils of the Counties of Bruce and Grey are deeply concerned that the current process to consider rural school closures is not inclusive and the timelines do not provide for adequate community input; AND WHEREAS it's critical that continued student achievement and well-being form part of reviews of schools; BE IT RESOLVED that the Council of the Muncipality of West Elgin supports the Councils of Bruce and Grey County to urge the Minister of Education to rewrite the Pupil Accommodation Review Guideline(PARG)to take into consideration community and economic value considerations of rural communities and provide for a more democratic process; AND THAT until such time as PARG is rewritten that the Province place a moratorium on any more rural school closures; AND THAT this resolution be forwarded to the Premier, Minister of Education, MPP Elgin-Middlesex-London Jeff Yurek, the Association of Municipalities of Ontario, Western Ontario Warden's Caucus and the County of Elgin. DISPOSITION: Carried 15. Request for Support from the Town of Richmond Hill to allow postal banking at Canada Post. RES. NO.23 Moved by Leatham Seconded by Bodnar WHEREAS the Federal Government's Canada Post Review will conclude, in the spring of 2017, with the government announcing decisions on the future of Canada Post, including whether or not to create a new service and revenue stream through postal banking; WHEREAS there is an urgent need for this service because thousands of rural towns and villages do not have a bank; WHEREAS nearly two million Canadians desperately need alternatives to high interest charging payday lenders including our residents in Richmond Hill; WHEREAS postal banking helps keep post offices viable and financial services accessible in many parts of the world; WHEREAS postal banking has the support of over 600 municipalities and close to two-thirds of Canadians(Stratcom poll, 2013); WHEREAS residents and businesses of Richmond Hill rely on mail service and see postal banking as an opportunity to improve the financial position of Canada Post while allowing the organization to continue its important service to Canadians including Richmond Hill without subsidy; WHEREAS small business in Richmond Hill and throughout Canada require more and different forms of banking services to December 15, 2016 .....Page 9 of 13 �� l RES. NO.23 Cont'd assist in venture capital growth as well as other financial needs currently not being serviced; WHEREAS the Federal Government has prioritized, communicated, promoted, encouraged and challenged Canadians to be innovative, postal banking will allow customers of Canada Post to have access to banking services that will enhance productivity and quality of life for all stakeholders; THEREFORE BE IT RESOLVED: a) THAT the Town of Richmond Hill encourages the Federal Government to review the Banking Act to allow postal banking at Canada Post; b) THAT the Town of Richmond Hill encourages the Federal Government to amend the Canada Post Act of 1981 to allow postal banking at Canada Post; c) THAT the Town of Richmond Hill encourages the Federal Government to instruct Canada Post to add postal banking as a service,with a mandate for financial inclusion either as a stand-alone bank or in cooperation with other financial organizations which may include the Business Development Bank of Canada(BDC); d) THAT the Town of Richmond Hill call on the federal government to instruct Canada Post to add postal banking,with a mandate for financial inclusion; e) THAT Council direct staff to forward this resolution to other local governments in Canada for whom contact information is readily available, requesting favourable consideration of this resolution to the Federation of Canadian Municipalities; f) AND FURTHER, that Council direct staff to forward this resolution to MP Elgin-Middlesex-London Karen Vecchio,the Federation of Canadian Municipalities, the Honourable Judy M. Foote, Minister of Public Services and Procurement, and the Union of Postal Workers. DISPOSITION: Carried RECOMMENDED TO ACCEPT&FILE: 16. AMO • Watch File-November 24, 2016; • Watch File- December 1, 2016;. • Watch File-December 8, 2016. 17. Request for Support from the Corporation of Tay Valley Township supporting the re-evaluation of structure of Hydra in terms of access to delivery and distribution costs. 18. Request for Support from the Corporation of the Township of Zorra supporting the re-evaluation of structure of Hydro in terms of access to delivery and distribution costs. 19. Request for Support from the Corporation of Tay Valley Township supporting the removal of charges from Hydro bills. 20. Request for Support from the Corporation of the Town of Lakeshore supporting an Accommodation Review Process. yJ l December 15, 2016 Page 10 of 13 21. County of Elgin -Land Division Committee-Notice of Decision- Application E 78116 (Trybel)-Severance Granted. RES. NO.24 Moved by Seman Seconded by Bodnar RESOLVED that the above correspondence items numbered 1, 2, 3,4, 5, 6, 7, 8, 9, 10, 11, 12, 16-21 be received and filed. DISPOSITION: Carried BY-LAWS 1. By-Law No. 2016-80 Drainage Debentures RES. NO.25 Moved by Bodnar Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-law to authorize the execution of an agreement for municipal staff to sell debentures in order to provide for the maintenance of various municipal drains and that this shall be the first and second reading and provisionally adoption thereof. DISPOSITION: Carried RES. NO.26 Moved by Leatham i Seconded by Seman RESOLVED that a by-law to authorize the execution of an agreement for municipal staff to sell debentures in order to provide for the maintenance of various municipal drains agreements and this shall be now read a third time and finally passed, signed, sealed and numbered By-law 2016-80 Drainage Debentures. DISPOSITION: Carried 2. By-Law No.2016-81 Temporary Use By-law-24030 Gray Line(Yeo) RES. NO.27 Moved by Seman Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-law to authorize the execution of a site plan agreement between the Corporation of the Municipality of West Elgin and Stephen and Susan Yea for a Temporary Use Garden Suite for lands located at 24030 Gray Line and that this shall be the first and second reading and provisionally adoption thereof. DISPOSITION: Carried RES. NO.28 Moved by Bodnar Seconded by Seman RESOLVED that a by-law to authorize the execution of a site plan agreement between the Corporation of the Municipality of West Elgin and Stephen and Susan Yea for a Temporary Use Garden Suite for lands located at 24030 Gray Line and this shall be now read a third time and finally passed, signed, sealed and numbered By-law 2016-81 Temporary Use By-law-24030 Gray Line(Yea). DISPOSITION: Carried 3. BV-Law No. 2016-82 Appoint Integrity Commissioner for 2017 RES. NO.29 Moved by Bodnar Seconded by Leatham December 15, 2016 .....Page 11 of 13 RES. NO.29 Cont'd RESOLVED that the mover be granted leave to introduce a By-law to reappoint JGM Consulting as the Integrity Commissioner for a one year period commencing January 1, 2017 and ending December 31, 2017 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.30 Moved by Seman Seconded by Bodnar RESOLVED that a By-law to reappoint JGM Consulting as the Integrity Commissioner for a one year period commencing January 1, 2017 and ending December 31, 2017 and this shall be now read a third time and finally passed, signed, sealed, and numbered By- law Number 2016-82-Appointment of Integrity Commissioner for 2017. DISPOSITION: Carried 4. B -Law No. 2016-83 Appoint Municipal Investigator for 2017 RES. NO.31 Moved by Leatham Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-law to reappoint JGM Consulting as the Municipal Investigator for a one year period commencing January 1,2017 and ending December 31, 2017 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.32 Moved by Bodnar Seconded by Seman RESOLVED that a By-law to reappoint JGM Consulting as the Municipal Investigator for a one year period commencing January 1, 2017 and ending December 31, 2017 and this shall be now read a third time and finally passed, signed,sealed, and numbered By- law Number 2016-83-Appointment of Municipal Investigator for 2017. DISPOSITION: Carried 5. By-Law No. 2016-84 Appoint Economic Development Committee RES. NO.33 Moved by Bodnar Seconded by Seman RESOLVED that the mover be granted leave introduce a By-law to appoint the members of the West Elgin Economic Development Committee and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES, NO.34 Moved by Seman Seconded by Leatham RESOLVED that a By-law to appoint the members of the West Elgin Economic Development Committee and this shall be now read a third time and finally passed, signed, sealed and numbered By- law Number 2016-84-Appoint Economic Development Committee. DISPOSITION: Carried MINUTES i -`Z December 15, 2016 .....Page 12 of 13 NOTICE OF MOTION j OTHER BUSINESS 1. Council Announcements Deputy Mayor Bodnar -Commented on how well the West Elgin Employee Christmas Dinner went. Councillor Leatham -Mentioned to Council that upon attending a Community Policing Committee meeting that there was a discussion regarding Kitchener Area Police services calling West Elgin residents for donations. The fundraiser was real but it goes against what the Elgin County Polices Services and West Elgin Community Policing warns about; Solicitation over the phone. CLOSED SESSION RES. NO.35 Moved by Bodnar Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: • Personal matters about an identifiable individual (M.A. s.239 (2)(b)); DISPOSITION: Carried RES. NO.36 Moved by Seman Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried RISE AND REPORT Direction was given to the C.A.Q.-Clerk. CONFIRMING BY-LAW RES. NO.37 Moved by Wolf Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on December 15, 2016 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.38 Moved by Bodnar Seconded by Seman RESOLVED that a By-law to confirm the proceedings of the meeting held on December 15, 2016 be now read a third time and finally passed, signed, seated and numbered By-law 2016-85 December 15, 2016 Confirming By-law. DISPOSITION: Carried December 15, 2016 .....Page 13 of 13 I3 ADJOURNMENT RES. NO.39 Moved by Seman Seconded by Bodnar RESOLVED that this Regular Meeting of Council shall adjourn at 12:21 P.m.to meet again on January 12,2017. DISPOSITION: Carried These minutes were adopted on the 12th of January, 2017. Bernie Wiehle R. Scot:Gawley Mayor C.A.O.-Clerk MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS DECEMBER 15,2016 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Joe Seman Jr., Jonathan Wolf, Richard Leatham STAFF PRESENT: Scott Gawley C.A.O.-Clerk Spencer Pray Deputy Clerk Magda Badura Treasurer Heather James Planner SUBJECT: REZONING-EAST PART OF LOT 13, CONCESSION 13,AND KNOWN MUNCIPALLY AS 24030 GRAY LINE(YEO). Also in attendance: Stephen Yea Susan Yea Linda Golder The Mayor called the meeting to order at 10:00 a.m. The Planner gave a summary of the proposed amendment as follows: The purpose of the Temporary Use By-law application is to permit a garden suite, specifically a mobile home for an elderly family member who is related to the residents of the subject lands for a period of twenty(20)years. The subject lands are situated on the north side of Gray Line,within the geographic Township of Aldborough.The lands are legally described as East Part of Lot 13, Concession 13 and known municipally as 24030 Gray Line. The subject lands have an area of 6.71 ha(16.58 ac.), a depth of 353.57 m (1,160.0 ft.) along the west lot line and a depth of 313.94 m(1,030.0 ft.)along the east lot line and a frontage of 179.8 m (589.9 ft.)along Gray Line.The parcel contains a single detached dwelling, barn and utility shed. The subject lands are serviced with municipal water and a private septic system.A separate sewage tank which will be connected to the existing leaching bed for the single detached dwelling is proposed for the garden suite.The location of the subject lands are on the attached Key Map. PLANNING CONCLUSIONS: The application has been assessed for appropriateness with regard to existing policy and the impact of the proposal on the surrounding land uses. The application is consistent with the Provincial Policy Statement and conforms to the County of Elgin Official Plan and the Municipality of West Elgin Official Plan. AGENCY CIRCULATION: The application was circulated to the applicable public agencies for comment. Lower Thames Valley Conservation Authority provided the following comments: December 15116... 3 of P g.2 A permit from this office will be required prior to the garden suite being placed on this parcel. If the owners can relocate it outside of our total regulated area then a permit would not be required. The attached aerial just shows our critical regulated area where we would not allow the structure to be placed. There is an additional 95 m allowance where development could occur but a permit would be required for any works/activities in this area.' Comment:The owners were emailed the comments. The owners have decided to not move the location of the garden suite;therefore, a permit from Lower Thames Valley Conservation Authority is required. The application was also circulated to all neighbouring property owners within 120 metres of the properties and no concerns were raised. The application was circulated to the applicable public agencies for comment and to all neighbouring property owners within 120 metres of the properties; no concerns were raised. DISCUSSION: The Planner recommended the following to Council: 1. THAT Council approve the Temporary Use By-law File No. P 12116 for lands known as East Part of Lot 13, Concession 13,24030 Gray Line to permit a garden suite as defined by Section 39.1(1)of the Planning Act for a period of twenty(20)years from the passing of this by-law, and adopt the implementing by- law such to the following conditions: 2. THAT a permit be issued and a new septic tank for the garden suite be installed prior to occupancy of the garden suite, 3. THAT the owner(s)of the property enter into an Agreement with the Municipality, said agreement to contain the following provisions: i) That the Owner(s)acknowledge that upon expiration of the Temporary Use By-law, a garden suite is no longer a permitted use and must be removed at the owner's expense immediately upon expiration of the temporary use by-law; ii) That the Owner(s)provide the name(s) residing in the garden suite, and acknowledge that once occupation by those named person(s) ceases, a garden suite is no longer a permitted use and must be removed at the owners'expense immediately upon expiration of the temporary use by-law; iii) That Owner(s) acknowledge that, should they wish to apply to extend the Temporary Use By-law for up to an additional three (3)year period, they will have an opportunity to do so, and said application must be submitted a minimum of 60 days prior to the expiration of the initial Temporary Use By- law; iv) That by entering into this agreement, Council is in no way obligated in its decision-making with regard to consideration of a future application to extend the temporary use by-law beyond the initial 20 years. 4. THAT Council authorize the Mayor and the CAOIClerk to execute the Agreement, said agreement to be executed prior to the final approval of the Temporary Use By-law. �J I December 15116...Pg. 3 of 3 5. THAT the Owner(s) provide a satisfactory financial security to the Municipality in the amount of$5,000.00 for the temporary use as per the 2016-55 By-law Amend 2010-19 User Fee By-law and such financial security will be refunded upon compliance. The Planner is that an agreement is required after the temporary use by-law for the garden suite comes into effect. The Mayor gave the members of the public present the opportunity to speak. No one present had any questions or comments. SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Leatham Seconded by Seman RESOLVED that the Public Meeting concerning a proposed Zoning By-law Amendment for land located at East Part of Lot 13, Concession 13(Yeo) be hereby adjourned. DISPOSITION: Carried These minutes were adopted on this 12th day of January, 2017. i Bernie Wiehle R. Scott Gawley Mayor C.A.O.-Clerk 4 -, KEY MAP East Part of Lot 13, Concession 13 24030 Gray Line, West Lorne, ON NOL 2P0 sk l of FtZo?.Sej GAzvrA surge. Loemm*l $r�l¢ 1:laoa ` I �y� I .y r O� - ,f Laval *4k64 AM OF i Stec AEO L�vRr.7451� i1L► s O � d%w �aaasFA6AR9�r i •7m �:jm xy��� Ex�STSUF koWS e ENE�11e-�gtsK e wqm W-1 s p,wal Itn..Bn,pluede i I SO ri —�R�wRY r i vtav une E` a' a' LP C e M ` Th-e4RUni-riplulTvof �14n I BROOKER DRAIN COURT OF REVISION Notice is hereby given that the first Court of Revision will be held in the Council Chambers, Municipality of West Elgin Building at 22413 Hoskins Line, Rodney on THURSDAY, JANUARY 12T", 2017 at the hour of 10:00 a.m. to hear and consider any complaints which may be made under the attached provisional by-law, exclusive of engineer's report. The .report including the estimated assessment was previously forwarded with the Notice of Consideration Meeting dated November 24, 2016. An owner of land assessed for the drainage works may appeal to the Court of Revision on any of the following grounds: • Any land or road has been assessed an amount that is too high or too low; • Any land or road that should have been assessed has not been assess; and/or • Due consideration has not been given to the use being made of the land. Pursuant to section 52(1) of the Drainage Act, objections or appeals to the assessment must be forwarded in writing to the Clerk of the Municipality of West Elgin, at least ten days prior to the date of Court of Revision. Dated: December 20, 2016 -Speo cer Pr , w Deplity Clerk, Municipality of West Elgin Right of Appeal—Any owner of land or public utility affected by the above mentioned drainage works may appeal to the Referee regarding legal issues or the Agriculture, Food and Rural Affairs Appeal Tribunal regarding technical issues within forty(40)day of the sending of this notice. Drainage Act, R.S.O. 1990, c.D.17, subs. 47(1) and 48(1). 22413 Hoskins Line, Box 490, Rodney, Onfarlo NOL 2CO Tel: (5 19) 785-0560 Fax: (519) 785-0644 c , o ' V uPUH •V� U rV N n The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: January 12, 2017 SUBJECT: Roads Report RECOMMENDATION: Receive and File INTRODUCTION: Monthly report for December 2016 DISCUSSION: 1. Public Works staff attended the Rodney Santa Claus parade on December 3"d to provide traffic control for the day's events. 2. Crews completed removal of all dead trees identified on Elgin County's fall list. Crews will now focus on brushing and tree removal along municipal roads...weather permitting. 3. Winter equipment preparation was completed during the first week of December including the installation of 3 new A.C.E. spreader controllers. These new controllers are fully integrated with the municipality's GPS capabilities and will record and transmit all winter maintenance data for tracking and report purposes. 4. Old man winter dominated the story for a good part of December, with crews being engaged in winter operations every day from December Stn to December 21st. The first snowfall came on the heels of very mild weather which created issues due to the lack of frost in the ground. Many different weather events such as freezing rain, high winds and bitter cold temperatures made for some very challenging days. Accumulated snow had to be removed from downtown sections of Rodney and West Lorne twice during the month of December. 5. Public Works staff completed a second leaf and yard waste pickup (due to the late fall season) on December 6tn Respectfully Submitted, Reviewed by: Lee Gosnell, CRS Scott Gawley, CPA, CGA Public Works Superintendent C.A.O./Clerk . Y OF 2 � The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, Parks and Arena Superintendent, CEMC DATE: January 12 2017 SUBJECT: Monthly report for Council RECOMMENDATION: THAT Council receive and file. INTRODUCTION: • The 2017 Christmas decorating contest went very well. We had 12 people enter. The winners were Angela Wroebei, Inflatable category, Theda Wilkes Traditional category, and Aaron Szusz Griswold Spectacular category. Thanks to all that participated. • The annual New Year's Eve Skate was well attended, by 150 skaters. • The Outdoor rink in Rodney has been plagued with a variety of issues. First the very mild and raining weather over the Christmas Holidays. Now the plastic has been damaged severely, and now also the severe cold weather. We are trying to get the facility back up and operational. • The pool has electrical issues, in as much as the facility is missing a phase of the hydro. Which means the interior heaters in the mechanical room and office area have not been operating? Hopefully there is not significant damage to either area. • The Arena is operating well with few mechanical problems, and again our ice use is improving. • Budget preparations are well underway. DISCUSSION: Respectfully Submitted, Reviewed by, Jeff Slater Scott Gawley Arena / Parks Superintendent CEMC C.A.O �y QF 'I y aa uas �'fi` z ip 4 y -i u m The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, CEMC DATE: January 12 2017 SUBJECT: Em e r j eAC4 KcLr.Q19e1 tie n-r Q potat"e_ RECOMMENDATION: THAT Council receive and file. INTRODUCTION: 1. The Annual Compliance report is prepared to be submitted. 2. Goals for 2017 include the revamping of the Emergency Plan to reflect current staffing . Also the HIRA Hazard Identification and Risk Assessment requires to be revamped for 2017, and should include Sour gas wells.. 3. The development of the " trailer" as was previously approved By Council as a Emergency Support Trailer for not only West Elgin but Dutton Dunwich and Southwold as well DISCUSSION: Respectfully Submitted, Reviewed by, Jeff Slater colt Gaw e West Elgin Fire Chief C.A.O y z s �s N y y � r bS' _ Sit h i-,,. I �IF�� i . • � . � . 'K j Ef5.k1 F, x i Ott.fJ� li. F, Ah daft Am lm 9�r++uu............i ti �Jxa1 �{2{�bl F '�c�1wii3A N� f i I }g T F -1' LT 1�33�.,tSFt;� x NL qy. 1 jr ist �j L — i~ a. I Facility Name: West Elgin Distribution System ORG#: 1266 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: There were no compliance or exceedance issues reported this quarter. SECOND QUARTER: There were no compliance or exceedance issues reported this quarter. THIRD QUARTER: A coloured water event occurred at the Tri-County Drinking Water System from September 11- 14t", which resulted in coloured water entering the West Elgin Distribution System. The coloured water was a result of lake turnover which causes manganese in the raw water supply to become in the dissolved form. When in this form the manganese passes through the filter membranes at the treatment plant and when the water is disinfected using chlorine it becomes oxidized and produces the yellow colour in the water. Manganese in drinking water has no regulatory limit as it-is considered an aesthetic issue. The distribution system was flushed once the event was over to remove the coloured water. An adverse water quality sample was received on September 21St at the Rodney Tower. The AWQI result was lcfu/100mL for total coliform. Resamples were taken upstream, at the Tower and downstream on September 21St and September 22"d. Both sets of results were good (OTC and 0 EC). Notifications were provided to the health unit and MOECC of the adverse and the resolution. FOURTH QUARTER: There were no compliance or exceedance issues to report in October and November. On December 15th routine microbiological sampling showed an adverse water quality test (AWQI) at the Rodney Tower. The result was for total coliform of lcfu/100m1. Resamples were conducted on the 15th and 16th at three locations each day. All results indicated no adverse water quality. Notifications to the MOECC and Health Unit were made as required by 0. Reg. 170/03. SECTION 2: INSPECTIONS FIRST-QUARTER: There were no MOL or MOECC inspections for the first quarter. SECOND QUARTER: There were no MOL or MOECC inspections for the second quarter. THIRD QUARTER: There were no MOL or MOECC inspections for the third quarter. FOURTH QUARTER: OCTOBER: There were no MOIL or MOECC inspections for the third quarter. There is an upcoming MOECC j Inspection scheduled for November 181h for the system. NOVEMBER: On November 18th the routine MOECC inspection of the West Elgin Distribution System was conducted by Steven Dunn. The report has not yet been received. DECEMBER: The MOECC Inspection Report was received on December 16th, 2016. There were no non- compliances and no recommendations or best practices identified in the report. The inspection covered the following areas: distribution system, operations manuals, logbooks, certification and training, water quality monitoring, report and corrective actions, and treatment process monitoring. The final inspection rating given was 100%. i SECTION 3: QEMS UPDATE FIRST QUARTER: JANUARY: There have been changes made to job titles which will require the Operational Plan to be updated. This will occur later in the year and identified through the Management Review, which is scheduled in July. FEBRUARY: The SOP for watermain repair was updated based on the new procedure the MOECC issued for watermain disinfection. The internal audit is scheduled for April I" MARCH: The Internal Audit is being conducted by Rick Turnbull (OCWA),the report has not yet been received. SECOND QUARTER: APRIL: OCWA has changed the QEMS Policy which is a requirement of Element 2 of the Drinking Water Quality Management Standard (DWQMS). The revised QEMS Policy will be implemented into the next revision of the Operational Plan. This revision will likely occur in July after the Management Review has been conducted in order to incorporate any further revisions identified through that process. MAY: The Essential/Emergency Supply and Service Contact List as required by Elements 13 and 18 of the DWQMS was updated. This list is required to beat least annually reviewed. JUNE: The external audit has been scheduled for August 15th. Preparation is underway for the audit. THIRD QUARTER: JULY: The Operational Plan has been updated and requires re-endorsement. AUGUST: The Operational Plan was re-endorsed by Top Management of OCWA and the Owner. The external audit was conducted on August 15th by SAI Global,Sandra Tavares. The report has not yet been received. SEPTEMBER: The external audit report was received and contained no non-compliances and no opportunities for improvement. The infrastructure review is scheduled for October. FOURTH QUARTER: OCTOBER: The Infrastructure Review letter was completed and proposed capital list was provided to the CAO/Clerk for review. In November a Contingency Plan test is scheduled with the operators to review the procedures for an emergency situation. NOVEMBER: The contingency plan review and test was conducted with operations staff of the system. This year we reviewed the CP-06: Security Breach and conducted a table top test of break in through a fenced yard at a facility. DECEMBER: The Essential/Emergency Service and Supply Contact List was updated December 14th, this is a requirement of Elements 13 and 18 of the Drinking Water Quality Management Standard. SECTION 4: PERFORMANCE ASSESSMENT REPORT FIRST QUARTER: JANUARY: Chlorine residuals have been maintaining very well for the past month. All sampling and testing met regulatory requirements. Trihalomethanes (THMs) are up 7.7%comparing results of January 2015 to January 2016. THMs are monitored on a quarterly basis. FEBRUARY: All sampling and testing met regulatory requirements. Testing for Schedule 15.1, the lead sampling program was completed this month. MARCH: All sampling and testing met regulatory requirements with 0. Reg 170/03, see attached for all sampling and testing results. All sampling and testing met regulatory requirements with 0, Reg. 170/03,with the exception of September and December. The sample taken at the Rodney Tower on September 19th contained total coliform of 1cfu/100mL which is adverse. Resamples were taken and notifications were provided (refer to Section 1). The table below shows the number of samples taken each month along with the range of results. On December 15th another adverse result for total coliform of 1cfu/100mL was reported at the Rodney Tower(refer to Section 1). It is recommended to move the sample line with the upgrades to a re-chlorination facility as it is suspected to be the culprit in these adverse test results. The limit for Total Coliform and E. coli is zero, heterotrophic plate count (HPC) doesn't have a limit. This is an operational guide to initiate an action plan if results are continuously high in an area. Samples are taken at four different locations throughout the distribution system each week. Total # Samples Coliform E. coli Range #Samples HPC Range (cfu/100mL) (cfu/100mL) (cfu/100mL) January 16 0 . 0 0 `0 8 <10- 20 February 20 0 - 0 0 - 0 10 <10—230 March. 46. April 16 0 - 0 0 - 0 8 <10 - 20 May 20 0.-.0 0-G. o <10- o June 16 0-0 0-0 8 <10 - >2000 July 16 0-0 . 0- 0 8: <14- 100 August 20 0- 0 0 - 0 10 <10- >2000 September 22 . 0.-� 1 0-,0 14 <10-<10 October 20 0 - 0 0- 0 10 <10- <10 November. 16 070 0-0'. 8 <10-<10 December 22 0 - 1 0 -0 14 <10- 20 Trihalomethanes are sampled on a quarterly basis. The table below shows the running average along with the quarterly results for 2016. The fourth quarter results were elevated due to use of the advanced oxidation process at the WTP to combat taste and odour issues related to raw water quality. Limit TFIM Result (µg/L) (µg/L) January M 6 - 55 April 2016 - 48 July Z016:- - 40. , October 2016 - 102 Rurtni'og Average 1OD 615 The Rodney Tower continuously monitors the free chlorine residual of the water. The results fluctuate based on fill cycles. The chart below shows the minimum, maximum and average daily free chlorine residuals. During the winter months the results are usually very good, however, once there is warmer weather the chlorine residuals dissipate. In April, spring flushing of the distribution system began and improved the residuals in the Rodney Tower. It is required to maintain 0.2mg/L of free chlorine in the distribution system. Therefore,the residual leaving the tower must be above this 0.2mg/L. An adverse reportable event occurs when the chlorine residuals drops below 0.05mg/L. For May,the free chlorine residuals remained in compliance and have been maintaining very well. There was a spike in chlorine due to higher residuals leaving the Tri-Count WTP, chlorine dosing was lowered at the WTP. In June, overall the chlorine residuals are slightly lower which is expected during the summer months. There was an alarm for high chlorine (refer to Section 7),this required a calibration of the chlorine analyzer. There were no low chlorine issues for the month. In July,the minimum free chlorine residual at the tower dropped below 0.4ppm (alarm setpoint). The operators isolated the tower and initiated a drain of approximately 0.5m of water in the tower. Flushing was conducted as well to bring up the residual in the system. This event is typical during warm weather. In August,the minimum was maintained above 0.4ppm in the tower. Careful monitoring and ensuring turnover in the tower has helped maintain the residual. Chlorine residuals from the water treatment plant were increased to aid the distribution systems as well. In September,the minimum free chlorine residual was dropping. Therefore, the Rodney Tower was lowered and refilled to increase the chlorine residuals four times during the month. All residuals put to the distribution system met compliance. In October,the minimum free chlorine residual was adequately maintained. This in part was due to previous draining and filling of the tower as well as the fall flushing programming which increased chlorine residuals throughout the distribution system. In November and December, the minimum free chlorine residuals were adequately maintained. 3.00 ------__.---------..�2.50 2.00 - 2.00 Ais 1.50 —max 1.00 —min avg 0.50 0.00 do \tio do ,y ° yo yo ti(0 ti( ti( do ti° ti( ti� o ti o d do ,yo do do do ,yo ,yo oti�°y y` o��°�, ti I ti ti SECTION 5: OCCUPATIONAL HEALTH &SAFETY FIRST QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted in January. SECOND QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted in April THIRD QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted in July. FOURTH QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted in October. SECTION 6: GENERAL MAINTENANCE FIRST QUARTER: JANUARY: 04, 11, 18, 25: Collected weekly bacti samples in the West Elgin distribution system 18: collected THM sample 01, 04, 06, 08, 11, 13, 15, 18, 20, 22, 25, 27, 29: West Elgin facility checks and readings 01, 08, 15, 22, 29: Weekly auto flusher rounds in West Elgin 15: Watermain repair at the corner of Monroe &Wellington St. in West Lorne; replaced 35" section of 6" water main, 2x6" hymax couplers, 1x6" saddle, reconnect one customer line. 18: Replaced batteries and rewire the auto flusher timer opposite 21509 Hoskins Line 08: Monthly chamber meter readings 26, 27: West Elgin Distribution monthly sample point rounds 19, 29: Valve operations in the Village of Rodney FEBRUARY: 01,08,16,22,29: collected weekly bacti samples in the West Elgin distribution system 01: completed schedule 15.1 samples from distribution system 01,03,05,08,10,12,15,16,17,19,22,24,26,29:West Elgin facility checks and readings 01: monthly sample station checks and residuals. 05,12,19,26:weekly auto flusher rounds in West Elgin 02,03,09,24: valve operations village of West Lorne and rural 16: 24988 Gray Line- replace valve and solenoid assembly on auto flusher, ran several times to ensure proper operation MARCH: 07,14,21,29: Collected weekly bacti samples in the West Elgin distribution system. 02,04,07,09,11,14,16,18,21,23,25,2,30: West Elgin facility checks and readings. 03,11,18,25: Weekly auto flusher rounds in West Elgin. 07: Monthly chamber meter readings. 09,10: West Elgin Distribution monthly sample point rounds. SECOND QUARTER: APRIL: 04,11,18,25: Collected weekly bacti samples in the West Elgin distribution system. 01,04,06,08,11,13,18,20,22,25,27,29:West Elgin facility checks and readings. 01,08,15,21,29: Weekly auto flusher rounds in West Elgin. 04: Monthly chamber meter readings. 08: Nevtro onsite to quote altitude valve at West Lorne Standpipe. 11: Quarterly samples collected. 14,27: West Elgin Distribution monthly sample point rounds. 18,19,20,21,25,26,27,28,29: Hydrant flushing. MAY: 02,09,16,24,30: Collected weekly bacti samples in the West Elgin distribution system. 02: Monthly chamber meter readings. 02,04,06,09,11,13,16,18,20,23,24,27,30: West Elgin facility checks and readings. 03-17: Main valve maintenance; locating,turning valves and painting caps for easier location in the future. 03,05: West Elgin Distribution monthly sample point rounds. 06,13,20,27: Weekly auto flusher rounds in West Elgin. 31: Monthly blow-offs and residuals recorded. JUNE: 01: Monthly chamber meter readings. 01,03,06,08,10,13,15,17,20,22,24,27,29: West Elgin facility checks and readings 03,10,17,24,30: Weekly auto flusher rounds in West Elgin. 06,13,20,27: Collected weekly bacti samples in the West Elgin distribution system. 06,07,08,09: Monthly blow-offs and residuals recorded. 08: Installed a hydrant at Wood St. and McGregor St. in West Lorne. Main isolated from 10:50- 13:30. Proper main break procedure and disinfection procedure followed. Returned back to normal operations at 14:00. 13,14: West Elgin Distribution monthly sample point rounds. 14: Started numbering hydrants. 27: Finished numbering hydrants. THIRD QUARTER: JULY: 01,04,06,08,11,13,15,20,22;25,27,29: Rodney tower rounds completed. 04,11,18,25: Collected weekly bacti samples and quarterly samples in the West Elgin distribution system. 07: Monthly chamber meter readings. 08,15,22,29: Weekly auto flusher rounds in West Elgin. 07,11,12,13: West Elgin Distribution monthly sample point rounds. 07,11,12,13: Monthly blow-offs and residuals recorded. 14: Annual backflow preventer testing completed. 20: Operator assisted with changing a service line at West Lorne Legion, replaced due to leak at a high max coupler and two other couplers within 2ft, replaced with poly pipe from main stop to a new curb stop. 29: Flushed at hydrant before the tower. Isolated the tower and drained tower approximately 0.5m and initiated a refill. AUGUST: 01,02,05;08,10,11,12,15,17,19,22,24,26,29,30,31: Rodney tower rounds completed. 02,08,15,22,29: Collected weekly bacti samples in the West Elgin distribution system. 09: Monthly chamber meter readings. 09: Flushed pressure transmitter at Rodney Tower. i 05,12,19,26: Weekly auto flusher rounds in West Elgin. 09,18,22: West Elgin Distribution monthly sample point rounds. 08,09,12,15,18,22: Monthly blow-offs and residuals recorded 11: Service repair 233 Fourth Street. Lead service was leaking, replaced with poly piping and a j new curb stop installed. 19: Drained Rodney Tower and re-filled because the chlorine residual was getting lower. 26: Installed new auto flusher controller at the end of Gray Line. 29: Repaired leaking abandoned service at Marsh &Graham Rd. SEPTEMBER: 02: Monthly chamber meter readings. 06: Replaced auto-flusher controller on Thomson Line. 06,07: West Elgin Distribution monthly sample point rounds. 07;08: Monthly blow-offs and residuals recorded 03,16,26,30: Drained Rodney Tower due to low chlorine residual and re-filled. 13,14,15: Flushed hydrants in West Lorne area because of coloured water issues. 06,12,19,26: Collected weekly bacti samples in the West Elgin distribution system. 02,09,16,23,30: Weekly g auto flusher rounds in West Elgin. 27: Flushed blow off at the end of Warwick Line for 30mins because of yellow water complaint. FOURTH QUARTER: OCTOBER: 03-13: Completed fire flow testing. 03,11,17,24,31: Weekly bacti samples taken and quarterly samples. 04: Monthly meter reads taken. 07,14,21,28: Weekly autoflusher rounds completed. 13: Leak on newly installed service installed at A-Excavating in Rodney; Operator onsite to shut Hoskins Line off before work to repair the leak started, and turn back on when leak was fixed. First attempt in the morning was unsuccessful, and the water needed to be turned back on by 7am for the factory down the road to run. A second attempt was made later that day after 5pm when the factory was shut down. A new plug was installed to stop the leak. After letting the thread sealant dry, it appeared the leak had been stopped successfully. NOVEMBER: 01: service repair at 5 Todd Place, West Lorne. Located curb stop and replaced damaged section of service line. 02: Monthly meter reads. 04: Stantec at Rodney tower reviewing site for upgrades to chlorine system. 09,10,14,15: install new fire flow indication markers on hydrant ports. DECEMBER: 05: Noticed high flows through West Elgin North meter chamber and it was because an autoflusher on Queens Line was stuck on and had to be re-wired. 15: First set of resamples after AWQI on December 13th 2016,samples obtained at Rodney tower, Rodney coin station, and Hoskins line auto flusher. 16:Second set of resamples after AWQI on December 13th 2016,samples obtained at Rodney tower, Rodney coin station, and Hoskins line auto flusher. 19: Preformed leak detection in the area of 149 graham after receiving complaints on the 15th and 16th 22:Switched duty level from ultrasonic to pressure, due to cold weather causing ultrasonic to read improperly at the Rodney Tower. No other maintenance preformed this month, other than typical month work orders. SECTION 7: ALARM SUMMARY FIRST UARTER: No alarms during this quarter. SECOND QUARTER: APRIL: No alarms during the month. MAY: 14: Chlorine HI Level alarm; upon arrival chlorine was at 2.36ppm tested chlorine with handheld analyzer and it read 1.73ppm. Calibrated the analyzer, high level possibly due to high chlorine spikes leavin g the plant on 13 05 p / /16. JUNE: 09: Rodney Tower Chlorine Alarm:Trending showed chlorine was in HI level from 06:05-06:18, chlorine was ranging from 1.95ppm-2.09ppm. Operator tested analyzer with handheld and calibrated the analyzer. 18: Paged out for a broken pipe at 8650 Furnival Rd. Operator arrived onsite and was instructed by home owner that West Elgin Water Dept was on route to repair. OCWA contacted Mike Kalita and was informed that he was on his was with the parts to repair a joint that had broke near the meter. My assistance was offered more than once but respectfully declined. THIRD QUARTER: JULY: 01: Residential customer in New Glasgow at 8665 Furnival Rd requested water service to be shut off due to leak in basement. 02: Residential customer in New Glasgow at 8665 Furnival Rd requested water service to be turned on. 29: Low chlorine alarm at Rodney Tower. Initiated a flush of the system, drained the tower approximately 0.5m and refilled the tower to increase the overall residual in the tower. AUGUST: No alarms this month. SEPTEMBER: 03: Rodney Tower low chlorine; operator flushed hydrant and re-filled tower. 09: Service leak; operator paged to service leak at Leisure Heights on Gray Line. Inspected leak and determined it was on the customer's side of the curb stop. They requested it be left on due to high capacity with tenants onsite over the weekend. Notified ORO. 10: Service leak; Leisure Heights on Gray Line requested water service be shut off. 28: Low chlorine at Rodney Tower; analyzer read 0.35ppm and trending showed a slow decline in the residual as the tower lowered. Operator p onsite at tower to ensure analyzer was reading properly. 29: Rodney Tower low chlorine; during the fill cycle the chlorine was at 0.88ppm once it began to draw down it dropped to 0.30ppm. Operator monitored via SCADA. 29: Rodney Tower low chlorine; chlorine was reading 0.39ppm tower had filled to 10.77m during the day and had a residual of 0.99ppm. Operator monitored via SCADA. 30: Rodney Tower chlorine low; operator calibrated analyzer at Rodney tower, operator monitored residual. FOURTH QUARTER: OCTOBER: 21: Rodney Tower; High level alarm; operator turned off high lifts manually. 21: Rodney Tower General Alarm;Trending showed tower was in high level once the operator was onsite the high lifts were off, operator watched the West Lorne train PRV open and close properly. NOVEMBER: 04: Communication failure--Operator reset PLC at Rodney Tower. 05: Rodney Tower; High level alarm—Rodney Tower reached a high of 10.54m. When operator arrived on site the level was 10.57m and dropping. Monitored SCADA until out of alarm. DECEMBER: No alarms this month. SECTION 8: COMMUNITY COMPLAINTS & CONCERNS FIRST QUARTER: No complaints or concerns this quarter. SECOND QUARTER: APRIL: 27: Service leak at 158 Main Street, West Lorne. Curb stop was leaking, operator replaced curb stop, all done live. Proper disinfection procedure was followed and line was flushed after the repair was completed. MAY: No complaints or concerns this month. JUNE: No complaints or concerns this month. THIRD QUARTER: JULY: No complaints or concerns this month. AUGUST: No complaints or concerns this month. SEPTEM BER: Yellow water entered the distribution system from the Tri-County WTP due to elevated manganese levels. This resulted in numerous complaints. Once the event was over the distribution system was flushed in the affected areas. FOURTH QUARTER: OCTOBER: No complaints or concerns this month. NOVEMBER: No complaints or concerns this month. DECEMBER: Two complaints were received for low pressure at two homes on Graham Road. Pressure was checked at nearby hydrants. No issues were found. Leak detection was completed and found no issues. Pressure monitoring equipment may be installed to determine what the cause may be. C 3 b� i Ministry of the Environment Minist6re de I'Environnement Safe Drinking Water Branch Direction du contr8le de la qualitd de I'eau potable . . , 3232 White Oak Road,3`d Floor Bureau du district de London London ON WE 1L8 3e 6tage Tel(519)873-5094 3232,chemin White Oak �t an Fax(519)873-5096 London(Ontario)N6E 11_8 Tel(519)873-5094 Fax(519)873-5096 December 16, 2016 File no.EL-WE-WE-540 Municipality of West Elgin 22413 Hoskins Line Rodney,Ontario NOL 2CO Attention: Scott Gawley,Administrator/Treasurer Re: West Elgin Distribution System(DWS#260094627) Inspection conducted on November 18,2016 The enclosed Drinking Water Inspection Report outlines non-compliance, if any, with Ministry legislation,and policies for the above noted water system. Violations noted in this report, if any, have been evaluated based on community risk. These violations will be monitored for compliance with the minimum standards for drinking water in Ontario as set forth under the Safe Drinking Water Act and associated regulations. Where risk is deemed to be high and/or compliance is an ongoing concern, violations will be forwarded to this Ministry's Investigation and Enforcement Branch. if you have any questions regarding the report, please feel free to call me at(519) 873-5019. Yours truly, Stephen Dunn Drinking Water Inspector Ministry of Environment cc. Elgin St. Thomas Public Health Unit Lower Thames Conservation Authority i a r 10 , Ministry of the Environment and Climate Change WEST ELGIN DISTRIBUTION SYSTEM Inspection Report Site Number: 260094627 Inspection Number: 1-CLRHL Date of Inspection: Nov 18, 2016 Inspected By: Stephen Dunn > Ministry of the Environment and Climate Change ur Ontario Inspection Report OWNER INFORMATION: Company Name: WEST ELGIN, THE CORPORATION OF THE MUNICIPALITY OF Street Number: 22413 Unit Identifier: PO Box 490 Street Name: HOSKINS Line City: RODNEY Province: ON Postal Code: NOL 2CO CONTACT INFORMATION ................................................................................................. INSPECTION DETAILS: Site Name: WEST ELGIN DISTRIBUTION SYSTEM SiteAddress: WEST ELGIN County/District; West Elgin MOECC District/Area Office: London District Health Unit: ELGIN-ST. THOMAS HEALTH UNIT Conservation Authority: MNR Office: Category: Large Municipal Residential Site Number: 260094627 Inspection Type: Announced Inspection Number: 1-CLRHL Date of Inspection: Nov 18, 2016 Date of Previous inspection: Dec 17, 2015 COMPONENTS DESCRIPTION '.'-...r.............. ........1.--............................................. ............. ...................................... Site(Name): Distribution System Type: Other Sub Type: Other Comments: The West Elgin Distribution System consists of approximately 160 km of distribution watermain and Rodney Water Tower, The system serves a population of approximately 3955. ............................. ................. ............... .................. ....................................... ................... .................................. ................ Report Generated for dunnst on 12/12/2016(dd/rnm/yyyy) Page 2 of 8 Site#:260094627 WEST ELGIN DISTRIBUTION SYSTEM Date of Inspection: 1811112016(dd1rnrn/yyyy) 1 `r Ministry of the Environment and Climate Change • Ontario Inspection Report INSPECTION SUMMARY: Introduction J The primary focus of this inspection is to confirm compliance with Ministry of the Environment and Climate • Change (MOECC)legislation as well as evaluating conformance with ministry drinking water policies and guidelines during the inspection period. This drinking water system is subject to the legislative requirements of the Safe Drinking Water Act,2002 (SDWA)and regulations made therein, including Ontario Regulation 170/03, "Drinking Water Systems" (O. Reg.170103). This inspection has been conducted pursuant to Section 81 of the SDWA. This report is based on an inspection of a "stand alone connected distribution system". This type of system receives treated water from a separately owned "donor"system.This report contains the elements required to assess key compliance and conformance issues associated with a"receiver"system. This report does not contain items associated with the Inspection of the donor system,such as source waters, intakeslwells and treatment facilities. F This report is based on a "focused" inspection of the system. Although the inspection involved fewer activities than those normally undertaken in a detailed inspection, it contained critical elements required to assess key compliance issues. This system was chosen for a focused inspection because the system's performance met the ministry's criteria, most importantly that there were no deficiencies as identified in O.Reg. 172103 over the past 3 years.The undertaking of a focused inspection at this drinking water system does not ensure that a similar type of inspection will be conducted at any point in the future. This inspection report does not suggest that all applicable legislation and regulations were evaluated. It remains the responsibility of the owner to ensure compliance with all applicable legislative and regulatory requirements. Documents and records reviewed in association with this report include, but are not restricted to: -The West Elgin Distribution System Operation and Maintenance Manual - Municipal Drinking Water Works Licence(Licence No. 304-101) -Drinking Water Works Permit(Permit No. 304-201) -Operational documents and records maintained by the owner and operating authority from December 1,2015 to October 31, 2016. Treatment Procesg Mgnitoring The secondary disinfectant residual was measured as required for the distribution system. Distribution system samples are tested twice weekly for free chlorine residual with at least four(4)samples typically taken on Mondays and a minimum of three (3)taken greater than 48 hours after the initial samples were taken. Distribution SystepQ • Existing parts of the distribution system that are taken out of service for inspection, repair or other activities that may lead to contamination,and all new parts of the distribution system that come in contact with drinking water,were disinfected in accordance with Schedule B, Condition 2.3 of the Drinking Water Works Permit, or an equivalent procedure(i.e. the Watermain Disinfection Procedure). The Operating Authority indicated that they follow AMA procedures for the disinfection water system components. For this inspection review, documents were requested from the Owner for work done in the distribution system. There was a service line repair and watermain repairs. The Operating Authority provided " Report Generated for dunnst on 12112/2016(ddlmmlyyyy) Page 3 of 8 Site#:260094627 WEST ELGIN DISTRIBUTION SYSTE=M Date of Inspection: 18/11/2016(ddlmmlyyyy) 1 Ministry of the Environment and Climate Change Ontario Inspection Report �r Distribution System documentation that included log records and watermain repair forms, The watermain repair forms indicate that the disinfection requirements were met. Operations Mgnuals • The operations and maintenance manuals contained plans, drawings and process descriptions sufficient for the safe and efficient operation of the system. The West Elgin Distribution System Operations Manual was developed by the Ontario Clean Water Agency. Updates in this manual are identified in each section of the manual. A copy of this manual can be found at the water treatment plant in Eagle. • The operations and maintenance manuals met the requirements of the Drinking Water Works Permit and Municipal Drinking Water Licence issued under Part V of the SDWA. The Operations Manual contains the following sections: Overview, System Description, f=low Chart of the West Elgin Distribution System, Sample Locations,Autoflusher, Hydrant and Blowoff Locations.The Appendix Section contains the following: Municipal Drinking Water Licence, Drinking Water Works Permit, Standard Operating Procedures, SCADA Manual, Manufacturer Equipment Manuals, AWWA Standards, and Review and Revision History. i Logbooks • Records or other record keeping mechanisms confirmed that operational testing not performed by continuous monitoring equipment was being done by a certified operator,water quality analyst,or person who suffices the requirements of O. Reg. 170/03 7-5. Records indicate that only certified operators perform free chlorine residual tests in the drinking water system. Security • The owner had provided security measures to protect components of the drinking water system. Certification and„Traininq • The overall responsible operator had been designated for each subsystem. The Overall Responsible Operator(ORO) has been designated for the West Elgin Distribution System as well as backup ORO's in the event one ORO is unable to respond. • Operators in charge had been designated for all subsystems which comprised the drinking-water system. Water Quality Monitoring, • All microbiological water quality monitoring requirements for distribution samples were being met. Based on a service population of 3955, the owner is required to take a minimum of eleven distribution samples each month. Every distribution sample must be analyzed for E. coli and total coliform, and 25% of the distribution samples must be analyzed for general bacteria expressed as colony counts on a heterotrophic plate count(HPC). Laboratory data sheets for microbiological monitoring of the West Elgin Distribution System were reviewed and confirm that this requirement has been met. • All tri?halomethanes water quality monitoring requirements prescribed by legislation were conducted within the required frequency. ...................... ......... ......... .......... . . . _ ..................................... Report Generated for dunnst on 12112/2015(ddlrnmlyyyy) Page 4 of 8 Site#:260094627 WEST ELGIN DISTRIBUTION SYSTEM Date of Inspection: 18/11/2016(ddlmmlyyyy) it r� Ministry of the Environment and Climate Change POntario Inspection Report Water ' on In accordance with 0. Reg. 170103 Schedule 13-6,the owner of the West Elgin Distribution System shall ensure that a sample for trihalomethanes is collected and tested every three(3) months. Trihalomethanes monitoring was completed on the following dates during the inspection period: January 18, 2016 (56 ug/L), April 11th, 2016 (48 ug/L) and July 4, 2016(40 ug/L)and October 3, 2016(102 ug/L) • Records confirmed that chlorine residual tests were being conducted at the same time and at the same location that microbiological samples were obtained. a r i W to Qual tv Assessment • Records did not show that all water sample results taken during the inspection review period did not exceed the values of tables 1,2 and 3 of the Ontario Drinking Water Quality Standards(O.Reg. 169103). There was one exceedance of a sample taken in September 2016 which came back adverse for total coliform. The resamples taken at the site of the adverse results as well as upstream and downstream locations all came back with satisfactory results. Rappifn-g &Corrective Action§ • Corrective actions(as per Schedule 17) had been taken to address adverse conditions, including any other f steps that were directed by the Medical Office r o Health, All corrective actions for the September 2016 adverse water quality incident were completed as required by the owner and operating authority. • Corrective actions as directed by the Medical Officer of Health had been taken by the owner and operating authority to address exceedances of the lead standard. • All required notifications of adverse water quality incidents were immediately provided as per 0. Reg. 170103 16-6. Ober Inai2ection Findings ......... .......... ............... ......... ......... . ... __........ ......... ........ ......... _. Report Generated for dunnst on 12112!2016(ddlmmlyyyy) Page 5 of 8 Site*260094627 WEST ELGIN DISTRIBUTION SYSTEM Date of Inspection; 18111/2016(ddlmmlyyyy) rl�tP*Ontario Ministry of the Environment and Climate Change Inspection Report NON-COMPLIANCE WITH REGULATORY REQUIREMENTS AND ACTIONS REQUIRED This section provides a summary of all non-compliance with regulatory requirements identified during the Inspection period,as well as actions required to address these issues. Further details pertaining to these items can be found in the body of the Inspection report. Not Applicable ....... ..................................... ........ ............... ... .................. ........ Report Generated for dunnst on 12/1212016(ddlmmlyyyy) Page 6 of 8 Site#:260094627 WEST ELGIN DISTRIBUTION SYSTEM Date of Inspection:18111!2016(ddlmmlyyyy) Ministry of the Environment and Climate Change �r Ontario Inspection Report SUMMARY OF RECOMMENDATIONS AND BEST PRACTICE ISSUES This section provides a summary of all recommendations and best practice issues identified during the inspection period. Details pertaining to these items can be found in the body of the inspection report. In the interest of continuous improvement in the interim, it is recommended that owners and operators develop an awareness of the following issues and consider measures to address them. Not Applicable I ......... ........ ......... ........ ........._ ._... ....... Report Generated for dunnst on 12112/2016(ddlmmlyyyy) Page 7 of 8 Site#:260094627 WEST ELGIN DISTRIBUTION SYSTEM Date of Inspection:18/1112016(ddlmmlyyyy) i r Ministry of the Environment and Climate Change Inspection Report t)i�ontardo SIGNATURES inspected By: Sign tufe : v racial 0fricer} Stephen Bunn Reviewed &Approved By: Signature: (Supervisor) Tom Clubb Review &Approval bate: Note:This inspection does not in any way suggest that thefe is er'has been compliance with applicable legislation and i regulations as they alppiy orfnay apply to this Will It is,and remains,the responsibility of the owner andlor operating authority t€i ensure compliance with all applicable.leoislative and regulatory requirements. I Report Generated for dunnst on 12132/2018(ddlrnmlyyyy) Page 8 of 8 Stte#;280094627 WEST ELGIN DISTRIBUTION SYSTEM Date of Inspection;18111/2016(ddlmmlyyyy) brtario Ministry.of the Environment and Climate Change Drinking Water System Inspection Report Appendix A Stakeholder References E i March 2015 w""eference and Guidance Key K Material for Municipal Residential Drinking Many useful materials are available to help you operate your drinking water system. Below is �' �SrIFtrR911tl PIY:fC6YCY� ��. a list of key materials owners and operators of municipal residential drinking water systems (" ~ rlNm rrriirgin3 n fiNert1rR117uf1elGt �:— frequently use, ° UklydAOl0��fer We iommu�suYlwaiardry praprem To access these materials online click on their - �: titles in the table below or use your web browser to search for their titles. Contact the Public � . Information Centre if you need assistance orx m have questions at 1-800-565-4923/416-325-4000 or picema.iI.incaeCotttaria.ea. w .... ... ......... For more information on Ontario's drinking water -- visit www.ontario°calairinkingwater and email d7rfinking.wa.ter @antarlo.ca to subscribe to drinking water news. s Taking Care of Your Drinking Water:A Guide for Members of Municipal Councils 7889e01 'C < . a:e,° "d f 'y� -f t} ^^g x� "? i�'is k .fc3f rfli� �� riF Qi� II.. � I '�iS �y��i rx9 �°� r���� ��.:_:zs ON- Procedure for Disinfection of Drinking Water in Ontario 4448e01 sex ftuc�s 3� €' kr'�aa§x r .d: x�l�# it�.eu3 i' s^y§....a 4 s�nkrts is b•,�w: # m Sr i.:zisn ';,: ?'' "S' h t N h� N'� � � O �II� is1IG� fl 'h :. �f fi � 3Cf I � a , 9: Total Trihalomethane (TTHM)Reporting Requirements Technical Bulletin (February 2011) 8215e TRIM .� .." j'x:, riCa -#+a"1",l; ;3?^ � k C° °x3c� s.+o - I '�, 3 E: �r�" ,7 ; ra r s$ "sh° xs -'u"b7 �.f ? .� . �ni �B ICI 3 w.x. .z. 'v'. ...AP.k .b...Xsf.H::a.�u.x Y zfl...._:..Yf..' ._...,.—N Ultraviolet Disinfection Technical Bulletin 7685 ��� �r �,�I�Ing�'�����Drlli�r�g��I $� o��F�er�it�Arnendm�nt�, �I¢ettce�►nlendrtlents,� � � �j°"�}/� �� F r��g� ,�.-._..�..: Certificatiofn¢ Guide for Operators and Water Quality Analysts (� �' �'°►e+.i��;., k:�"�' °'�Di.'y✓ _:!' S Yr�ai9—i^.E� _�f Yff FpL`.,�� � YY f � ��.k .R i£k t{Y �6� �f �_ h 3.:;f Yp P ='�y. �4 Y '_. L L[3 d T Taking Samples for the Community Lead Testing Program 656Oe01 �a v,;. ✓ -3"i✓s.,ms >s+" n y N�+ ✓ y; r- �s '- c c r3 [� I t ��li � �ngr lsea � aln� tlRdtld I li�l � Ilgilllty �j 3 ¢ � � p .rr d'� f,.,`s �^" :.-sR.-�§t �z is n F C 3 ;: �� �= `'� 74J�i a x .:z•✓ ,' ` ✓z i`" f R Y:u a�`kk vim. ✓'� E'". . iS ,,�utd �N.ur°'a �5, y.. i�. t y + a a� i '� 3 p Guide:Requesting Regulatory Relief from Lead Sampling Requirements 6610 2"f a '5.. '.tee S rc, e t tv cte h�0 r t o qr �� 7125 3 _ _ �. .��. �.6"°9r1sf".cxar Technical Support Document for Ontario Drinking Water Quality Standards 4449e01 ontario.ca/drinkingwater �"�` Ontario PI85 8990b01 �r Mars 2015 Principaux guides et doc uments de r6f6rence r les reseaux residentiels potable De nombreux documents utiles peuvent vous u _ alder a exploiter votre reseau d'eau potable.Vaus E •-T,_��.,. ,.,r_ trouverez ci-a r6s une liste de documents ue les �- p q I . proprietaires et exploitants de reseaux residentiels municipaux d'eau potable utilisent frequemment. Pour acceder A ces documents en ligne, cliquez sur leur titre dans le tableau ci-dessous ou faites une recherche a daide de votre navigateur Web. Pour plus de renseignements sur deau potable Communiquez aver le Centre d'information au en Ontario, consultez le site www.ontario.ca/ public au 1800 565-4923 ou au 416 325-4000, ou eaupotable ou envoyez un courriel a encore a picemail.rnoeC ontario.ca si vous avez drinking,water @ontario.ca pour suivre des questions ou besoin d'aide. 1'information sur 1'eau potable. Prendre soin de votre eau potable—Un guide destine aux membres des consells municipaux 7889f01 W#B" �. '1vT,..�?v'i' 'S.Tx'. h y t �;Arr s ! ler €Ie& � �eja ... Ir � 1 l� r ' 1 fi �a, @$dti°° Jf eis"tde"Skp3; bS>E PUEENE 44 ' Marche a sulvre pour ddsinfecter 1'eau potable on Ontario 44001 r dz 4� a. � z✓c r erS �"° < c¢¢s?: Sa�°tt��s� �",.n�s.� x: > r rrt f� 4 tf � Total Trihalomethane(TTHM)Reporting Requirements,Technical Bulletin(Wrier 2011)(en anglais 8215e seulement) rovvf;n,ts,+_�.._ d-:, xs r� .y2{r� � q.2i.';�ca �;zs'...k.�.✓.;�;�°-; �wY�k..Yai}S.x[<.i = i .-..�< ...± Ultraviolet Disinfection Technical Bulletin(en anglais seulement) 7685 ?±PV P,ys� a if Ip dui grrnt estatici ,� �. IT", 4 . DW epquitf bJ i � rmi rnui aipal �quia1 d� 7�1f01 °:€ � �: �? 4r�s ✓, a �;d���`e�se�u Guide sur I'accreditation des exploltants de reseaux d'eau potable et des analystes de la,qualite do I'eau de reseaux d'eau potable Prdlevement d'dehantillons dans le cadre du programme d'analyse de la teneur en plumb de I'eau 6560f01 dans les collectivitds jp �e��} ttyi�y y �IiU� >: �f ` aJ.l � n� ta1111IpUi] � p (S� �1 [011et € " 'r2 'N'; 'g-. pia(- Guide;Requesting Regulatory Relief from Lead Sampling Requirements(en anglais seulement) 6610 c' nztir� a •..i:=., 13 '€.c.k_.,F,m➢iF 'e:x as 1`*:rx.: '€ Vf s., #.., �:`z,.ate. �..a.3'a..., Document d'alde technique pour les normes,directives et objectifs associds a la quallte de 1'eau 4449f01 potable en Ontario ontario.ca/eaupotabie .. r� FIBS MOM r Ontario Ministry of the Environment and Climate Change bP�bntario Y Drinking Y p Water System Inspection Report Appendix B Inspection Rating Record and Inspection Risk Methodology April 2012 APPLICATION THE RISK METHODOLOGY USED FOR MEASURING MUNICIPAL RESIDENTIAL DRINKING WATER SYSTEM INSPECTION RESULTS - p The Ministry of the Environment (MOE) has a year 2005-09. The primary goals of this assessment rigorous and comprehensive inspection program are to encourage ongoing improvement of these sys- for municipal residential drinking water systems tems and to establish a way to measure this progress. (MRDWS). Its objective is to determine the com- pliance of MRDWS with requirements under the MOE reviews the risk rating methodology every Safe Drinking Water .Act and associated regula- three years. tions. It is the responsibility of the municipal resi- dential drinking water system owner to ensure The Ministry's Municipal Residential Drinking their drinking water systems are in compliance Water Inspection Protocol contains up to 14 in- with all applicable legal requirements. spection modules and consists of approximately 120 regulatory questions. Those protocol ques- This document describes the risk rating methodol- tions are also linked to definitive guidance that ogy, which has been applied to the findings of the ministry inspectors use when conducting MRDWS Ministry's MRDWS inspection results since fiscal inspections. ontario.ca/drinkingwater " r� r'Ontario PIBS 6797e The questions address a wide range of regulatory Determining Potential to Compromise issues, from administrative procedures to drinking the Delivery of Safe Water water quality monitoring. The inspection protocol also contains a number of non-regulatory questions. The risk management approach used for MRDWS is aligned with the Government of Ontario's Risk A team of drinking water specialists in the ministry Management Framework. Risk management is a assessed each of the inspection protocol regulatory systematic approach to identifying potential hazards, questions to determine the risk (not complying with understanding the likelihood and consequences of the regulation)to the delivery of safe drinking water. the hazards, and taking steps to reduce their risk if This assessment was based on established provincial necessary and as appropriate. risk assessment principles, with each question re- ceiving a risk rating referred to as the Question Risk The Risk Management Framework provides a formu- Rating.Based on the number of areas where a system la to be used in the determination of risk: is deemed to be non-compliant during the inspection, and the significance of these areas to administrative, environmental, and health consequences, a risk- based inspection rating is calculated by the ministry Every regulatory question in the inspection proto- for each drinking water system. col possesses a likelihood value (L) for an assigned consequence value (C) as described in Table 1 and It is important to be aware that an inspection rating Table 2. j less than 100 per cent does not mean the drinking water from the system is unsafe. It shows areas where a system's operation can improve.The ministry works with owners and operators of systems to make o 0 sure they know what they need to do to achieve full 0/9-0.99/o(Possible but Highly Unlikely) L=O compliance. 1 -10%(Unlikely) L=1 The inspection rating reflects the inspection results 11 -49%(Possible) L=2 of the specific drinking water system for the report- 50-89%(Likely) L=3 ing year. Since the methodology is applied consis- tently over a period of years, it serves as a compara- tive 90-100%(Almost Certain) L=4 measure both provincially and in relation to the individual system. Both the drinking water system x ; and the public are able to track the performance over time, which encourages continuous improvement Medium Administrative Consequence C=1 and allows systems to identify specific areas requir- Major Administrative Consequence C=2 ing attention. Minor Environmental Consequence C=3 Minor Health Consequence C=4 The ministry's annual inspection program is an im Medium Environmental Consequence C=5 portant aspect of our drinking water safety net. The Major Environmental Consequence C=6 ministry and its partners share a common commit Medium Health Consequence C=7 ment to excellence and we continue to work toward Major Health Consequence C=8 the goal of 100 per cent regulatory compliance. u/ APPLICATION OF RISK METHODOLOGY The consequence values (0 through 8) are selected The Question Risk Rating quantifies the risk of to align with other risk-based programs and projects non-compliance of each question relative to the currently under development or in use within the others. Questions with higher values are those with ministry as outlined in Table 2. a potentially more significant impact on drinking water safety and a higher likelihood of occurrence. The Question Risk Rating for each regulatory in- The highest possible value would be 32(4x8)and the spection question is derived from an evaluation of lowest would be 0 (0x1). every identified consequence and its correspond- ing likelihood of occurrence: Table 3 presents a sample question showing the risk rating determination process. • All levels of consequence are evaluated for their potential to occur a Greatest of all the combinations is selected. Does the Operator in Charge ensure that the equipment and processes are monitored,inspected and evaluated? C=1' C=2 C=3 C=4 C=5 C=6 C=8 3 L=4 (Almost L=1 L=2 L=3 L=3 L=1 L=2 Certain) (Unlikely (Possible) (Likely) (Likely) (Unlikely (Possible) a E Application of the Methodology to Inspection Results Based on the results of a MRDWS inspection, an The risk ratings of all non-compliant answers are overall inspection risk rating is calculated. During an summed and divided by the sum of the risk ratings inspection, inspectors answer the questions related of all questions asked (maximum question rating). to regulatory compliance and input their "yes", "no" The resulting inspection risk rating (as a percentage) or "not applicable" responses into the Ministry's is subtracted from 100 per cent to arrive at the final Laboratory and Waterworks Inspection System inspection rating. (LWIS) database. A "no" response indicates non- compliance. The maximum number of regulatory questions asked by an inspector varies by: system (i.e.,distribution,stand-alone);type of inspection(i.e., focused,detailed);and source type(i.e., groundwater, surface water). APPLICATION 0;=RISK METHOOOLOGY i Application of the Methodology for Public Reporting The individual MRDWS Total Inspection Ratings are Figure 1 presents the distribution of MRDWS rat- published with the ministry's Chief Drinking Water ings for a sample of annual inspections. Individual Inspector's Annual Report. drinking water systems can compare against all the other inspected facilities over a period of inspection years. Figure 1:Year Over Year Distribution of MROWS Ratings '�"' rt feuizze�.: % eaFl5e��'15.rsa. k�x�'a-� '.3r@ rsca 3s�C''i" ru e>, 2r'"ji3xi. m- y:r x? �-zP S;f �4E'a 700 +"pg k k 9i e 1 512 536 572 586 585 344 446 600 x 7 iz xs s 4 s 1 a+s 1110,1?zf1-4,00 xt,�.' �xvaa»>,,t3E '' s,�_ __ — % i` _ .1i , o».: v 211 500E� �� rt€ � �� ���g € � qg Z 400 mp rt e WSW ? r 3 u r r-'Vgg 0 � C �. ,) E (i '- L14 Ti a�.t &, "e�(}"aic.`r@pp�q ,�,v �e,. � ., e`'� - €�-RV A�R[j ARR,iC#�i[ t£"M v,�+s 3�I�.x d�s%.T w!aE. t1BH9tC8n°viA"aY '.."r'8 .? 19 n ;s.�s. �a: a�u'»#.,.., e.e�aras ` � �I �.�sao � , L E U.LL O cc W 200 rW!. z�s�aa 3 iz«)`'m®ettEs.s sc R � [�da��fi.#r£- SIR s Ow § _A gffl�3 , n. c�S�I 1 0"m t SY ^YES rs ! r z 100 t h t� �za�* 0', 4"�,,; `a"s gnF�p��4 � -taav,.r-,:�a t �� " � � 18 13 5 7 7 12 16 8 12 9 0 >50%to 801% >80%to 85% >85%to 90% >90%to 95% >95%to 100% 5% RATING BANDING BY YEAR YEAR A M YEAR B YEAR C IS YEAR D ■YEAR E E]100%Rating Reporting Results to MRDWS Owners/Operators A summary of inspection findings for each system which would provide the system owner/operator is generated in the form of an Inspection Rating with information on the areas where they need to Record (IRR). The findings are grouped into the improve. The 14 modules are: 14 possible modules of the inspection protocol, 1.Source 5. Process Wastewater 9.Contingency and 12.Water Quality Monitoring 2.Permit to Take Water 6. Distribution System Emergency Planning 13.Reporting,Notification 3.Capacity Assessment 7.Operations Manuals 10.Consumer Relations and Corrective Actions 4.Treatment Processes 8.Logbooks 11.Certification and Training 14.Other Inspection Findings FM�f 1 . 1 1 1 f 4 j APPLICATION OF RISK METHODOLOGY Ministry of the Environment-Inspection Summary Rating Record(Reporting Year-2016-2017) DWS;Name WEST ELGIN DISTRIBUTION SYSTEM 'DVS Numr 260094627 ism ,' DWS Qwner U1lestt Elgin,The Corporatlon Of Thy Muni ipality of. Mu�til±ciPA Loca ron W.e t lgfn - Regulation: O.REG 170/03 Category: large Municipal Residential System Type Of Inspection: Adhoc Inspection Date: November 18, 2016 Ministry Office: London District Maximum Question Rating: 200 Ispecti+an Module Non�Compliance.>l atiag Distribution System 0/21 Operations Manuals 0/28 Logbooks 0/ 14 Certification and Training 0/ 14 Water Quality Monitoring 0/43 Reporting &Corrective Actions 0/ 59 Treatment Process Monitoring 0/21 TOTAL 0 / 200 Inspection Risk Rating O,OOQ/o FINAL INSPECTION RATING: 100.00% Inspection Rating Record Generated On 16-DEC-16(Inspection ID: 1-CLRHL). i Ministry of the Environment-Detailed Inspection Rating Record(Reporting Year-2016-2017) DWS;.Name' WEST ELGIN;DTTRIL3l1TT:01V SYSTr=M tV11S.Niumber. 260094627 .' L1W5 owner West E'Igin:The Corporation Of 7i� Municipaiity Of Muanicitallac�tioW Wei.'; Igin. Regulation: O.REG 170/03 Category: Large Municipal Residential System Type Of Inspection: Adhoc i Inspection Date: November 18, 2016 Ministry Office: London District Maximum Question Rating: 200 Inspection Risk Rating 0.000/0 FINAL INSPECTION RATING: 100.000/0 Inspection Rating Record Generated On 16-DEC-16(Inspection ID; 1-CLRHL). i i u a 0 CL CL .0 �.. CL ev E V X z CL ;° z as� � •S° W d-+ ® LLI H �l H I �y ofi V opaP p LP 7 ..'.19. •� The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, C.A.O./Clerk DATE: January 12, 2017 SUBJECT: West Lorne Wastewater Treatment Plant- Upgrades RECOMMENDATION: THAT Council approves Proposal from Ontario Clean Water Agency(OCWA) proposal for undertaking a Consulting Engineer Selection Process West Lorne Wastewater Treatment Plant upgrades for an upset limit of$9,900 plus HST. INTRODUCTION: In September 2015 the Municipality applied for project to upgrade West Lorne wastewater treatment plant under the New Building Canada Fund Small Communities Fund (SCF) — Intake 2 Application and in February 2016 was approved to proceed to the second phase of the application process. The municipality was officially notified in September 2016 that the project was successful and passed a by-law to enter into an agreement in November 2016 for project valued at $2,851,548.23 with the funding being 113 ($950,516.08) from Federal Government, 1/3 ($950,516.08) from Provincial Government and balance from the Municipality of West Elgin. DISCUSSION: The outcomes and benefits that this project will provide to both local residents and the Lake Erie watershed are: • Measurably and quantifiably improving the level of treatment of wastewater effluent including improved effluent disinfection (ie. Pathogen inactivation of phosphorus discharged into Lake Erie. • Reducing both the volume and the incidents of discharge of partially untreated wastewater effluent from the wastewater treatment plant due to aging equipment breakdowns. • Improving the reliability or performance of the wastewater treatment system. Refurbishing the aeration system and replacing the filters and UV system will eliminate equipment breakdowns, ensure the sewage is receiving a higher level of treatment and proper disinfection at all times and will also improve the overall reliability and performance of the treatment plant. The tertiary and UV system are old and it is currently difficult to keep them operational at all times. The West Lorne sewage infrastructure has been'in service for over 40 years. A good number of component assets have reached or exceeded their expected life spans. The Ontario Clean Water Agency (OCWA) Engineering Department was involved in helping to gather the information for the application for New Building Fund 1 Small Communities Fund (SCF) -- Intake 2 Expression of Interest, including an assessment of energy efficiency measures that would result increased operational efficiency. (This was partially funded through a grant from Hydro One). I requested a proposal from OCWA- Engineering to prepare a Request for Proposal (RFP) and assist the Municipality in selection of a consulting engineering firm to undertaken the design, tender document preparation , and the construction contract administration services for the above mentioned project. SCOPE OF WORK To assist the Municipality in selecting consulting engineering firm they propose to undertake the following work: 1. Obtain and compile all relevant background data and reports. 2. Prepare a detailed scope of work and draft RFP document for consulting engineering services, including a number of proposal evaluation criteria options, and circulate to Municipality staff and OCWA operations for review and comment. 3. Finalize the RFP document based on comments received and then issue the RFP to five (5) pre-selected consulting engineering firms on behalf of the Municipality. 4. Answer questions from the proponents during the proposal submission period. 5. Review the proposals submitted and evaluate based on the criteria established and documented in the RFP. 6. Prepare a formal recommendation letter to the Municipality. BUDGET To undertake the above mentioned scope of work, OCWA estimates their fees to $9,900 plus HST (as an upset limit). Respectfully Submitted by: fcott Gawley, CPA, C A C.A.O./Clerk CL) EP yn ..9VNBF a nj 2 The MunicP all t o f West El g in TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: R. Scott Gawley, C.A.O.- Clerk DATE: January 12, 2017 SUBJECT: By-law Enforcement Report RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for December, 2016 BACKGROUND: 369 Building Condition Order Issued OPEN 394 Untidy Yard/Zoning Investigating OPEN 398 Untidy Yard, Animal Control Order Issued, Fine OPEN Served 402 Property Condition Investigating OPEN Respectfully Submitted, R. Scott Gawley, P GA - C.A.O./Clerk y n .uAVli •YF L F N Ha Z7 Fri s yW The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Spencer Pray, Deputy Clerk Peter MacMillan, Drainage Superintendent DATE: January 12, 2017 SUBJECT. Awarding Tender for the Bogl Drain Maintenance RECOMMENDATION: THAT the Report - Awarding Tender for the Bogl Drain Maintenance from the Deputy Clerk be received; AND THAT Council accepts the quotation from R.J. Spence Construction in the amount of$ 3,000.00 plus applicable taxes for the completion of drainage maintenance on the Bogl Drain. INTRODUCTION: Awarding the Tender for the Bogl Drain Maintenance. BACKGROUND: A petition was received by a West Elgin landowner for drainage works on the Bogl Drain. The Drainage Superintendent decided that drainage maintenance is required and created a Tender for the proposed works. Bids were received by the Municipality of West Elgin until December 20, 2016. Contractors Tender Bid (Before Tax) Darrel Dick Excavating Inc. $3,578.00 G.W. Clarke Drainage Contractor Ltd. $7,400.00 R. J. Spence Construction $3,000.00 Timmerman's Drainage & Excavating Inc. $3,866.50 It is recommended that based on the submission that R.J. Spence Construction be awarded the tender. Respectfully Submitted, Re ' wed by: Spencer Pray, MBA Peter MacMillan Deputy Clerk Drainage Superintendent Approved by, 4.jScot! ' Gawl , CPA, CGA C.A.O.-Clerk I OF vty �F' T a n N The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, West Elgin Fire Chief DATE: January 12 2017 SUBJECT: Monthly report for Council RECOMMENDATION: THAT Council receive and file. INTRODUCTION: I. The specifications for the trucks are here, they will be reviewed by the Fire Chief and CAO and will be sent out 1 made available during the week of Monday January 16 2017. There is a possibility that one of the trucks will be available in 2017. 2. Mr Stuart Jamieson has retired from the West Elgin Fire Service effective January 1 2017. Mr. Jamieson has served the residents of West Lorne and West Elgin for 31 years. The position for Station Chief was posted and a recommendation will be forthcoming to Council as per Mr. Jamiesons replacement. 3. Training is moving along well. The new model has the captains of the respective stations performing the instruction for the training sessions, both the practical and theory portions of the training. 4. The SIR has been submitted to the OFM. The SIR is the Standard Incident Report that we are required to submit to the Ontario Fire Marshal for the entire response that we had for 2016. This information is used mostly for statistical purposes, but is also used to track trends in fire causes. 5. All West Elgin Fire Fighters will be undergoing Fit Testing, SCBA and N95 masks in 2017, to be completed before the end of February 2017. DISCUSSION: Respectfully Submitted, Reviewed by, Jeff Slater colt awley West Elgin Fire Chief C.A.O CSb iy DF V .NPVryr �� U x � i The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Spencer Pray, Deputy Clerk DATE: January 12, 2017 SUBJECT: Appointment of the West Elgin Committee of Adjustment RECOMMENDATION: THAT the Council of the Municipality of West Elgin receive the Report— Appointment of the West Elgin Committee of Adjustment dated January 12, 2017 from the Deputy Clerk be received; AND THAT the Council of the Municipality of West Elgin appoint the following members of Council to the Committee of Adjustment: Mayor Bernard Wiehle Chair and Committee Member Deputy Mayor Mary Bodnar Vice-Chair and Committee Member Councillor Richard Leatham Committee Member Councillor Jonathan Wolf Committee Member Councillor Joseph Seman Committee Member AND THAT the Council of the Municipality of West Elgin appoint the following persons as Secretary/Treasurer and Assistant Secretary/Treasurer of the Committee of Adjustment: C.A.O.-Clerk R. Scott Gawley Secretary/Treasurer Deputy Clerk Spencer Pray Assistant Secretary/Treasurer AND FURTHERMORE THAT the appropriate by-law be brought forth. INTRODUCTION: Members of Council must be reappointed to the Committee of Adjustment on annual basis. BACKGROUND: The Community of Adjustment is a quasi-judicial body that is regulated by the Planning Act, R.S.O., 1990, Chap. P13, Section 44. Members of Council on the Committee of Adjustment may only have a Term of Office equal to one (1) year and are required to be reappointed annually. It is recommended that the Council of West Elgin renew their current arrangement and reappoint the 2016 Committee of Adjustment for another term commencing January 1, 2017 and ending December 31, 2017. Respectfully Submitted, Reviewed by: Spencer Pray, MBA CO Gawley, cPX., C.G.A. Deputy Clerk C.A.O.-Clerk i i C S C� r The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM. Scott Gawley, C.A.O./Clerk DATE: January 12, 2016 SUBJECT: Amendments to the Municipal Elections Act (MEA), 1996 RECOMMENDATION: THAT Council maintains the current"first past the post"election model for the 2018 municipal election; AND FURTHER directs staff to one of the following options forward or at-large election systems: 1. Hold a public meeting to review dissolving the current ward system; or 2. Place a question on the ballot in the 2018 municipal election to determine the desire of the electors to pursue at-large voting; or 3. Undertake a ward boundary review of the current ward boundaries; or 4. Do nothing—status quo for 2018 municipal election; AND FURTHER directs staff to bring a report back to Council to determine voting method to be used for 2018 Municipal Election. INTRODUCTION: Bill 181, Municipal Elections Modernization Act, 2016 amends the Municipal Elections Act, 1996 (MEA) with the following significant changes: • Election calendar and timelines • Nomination requirements • Greater independence and discretion of the Clerk • Election Advertising • Election accessibility plan and reporting • Third Party Advertising and Involvement • Campaign Finance • Compliance and Enforcement • Compliance Audit Committees • Financial Statement filing and reporting • Recount Policy • Ranked Ballot Elections On June 9, 2016, Bill 181 received Royal Assent. Additional amendments to both Ontario Regulation 101197 and'election forms will be coming in 2018. Each initiative comes with its own benefits, costs and potential risks. Any change to the current election administration and voting experience involves financial and administrative risk. An increase in marketing and communication will be required to sufficiently educate electors and candidates. To ensure sufficient time for implementation, any options pursued for the 2018 Municipal Election should be identified as soon as possible.' DISCUSSION: Changes to the election calendar: Old Legislation New Legislation By-Law— Use of Alternative Voting Methods June 1, 2018 May 1, 2017 By-Law— Use of Ranked Ballots NIA May 1, 2017 i Clerk's Policies & Procedures for Voting/Alt. Voting June 1, 2018 Dec 31, 2017 Clerk's determine single or batch elimination— Ranked ballots NIA Dec 31, 2017 Approval of Ballot Question: - Approval of Council By-Law 180 days prior to Voting Day March 1, 2018 - Ordered by Upper-Tier Minister June 1, 2018 May 1, 2018 Opening of Nominations and Registrations 19t day of business May 1, 2018 for Third Party Advertisers after Jan 1 st Use of Corporate Resources Policy Not previously required May 1, 2018 Final Date for Nominations (Nomination Day) 2nd Friday in September Fourth Friday in (Sept 14, 2018 July (July 27118) Close of Third Party Advertising Registrations NIA Oct 19, 2018 Nomination Process • As noted in the information contained above, the nomination period will be reduced from 37 weeks to 13 weeks, with the opening of nominations occurring on May 1t2018 and ending on the 4th Friday in July (July 27, 2018). • Candidates will be required to obtain 25 endorsement signatures from eligible electors. The 25 endorsement signatures are required to be provided at the time a candidate files his/her nomination paper. A person providing an endorsement must be eligible to vote for the office on the day that the person endorses the nomination. Individuals will be permitted to endorse more than one nomination. • The Act has been amended to clearly indicate that a candidate is eligible to be nominated for an office in any ward of the municipality and not just the ward in which they reside, • Bill 181 initially included identifying volunteer firefighters as employees and therefore ineligible to run for or hold office unless the volunteer firefighter was on a leave of absence or had resigned. An amendment was introduced to remove this provision. Cam ai n Finance —. p a • Corporations and unions are prohibited from making contributions to candidates. • Money, goods and services given to and accepted by a person for his or her election campaign, or given to and accepted by another person who is acting under the person's direction, are deemed to be contributions under the legislation. This means that all in-kind contributions or discounted pricing for goods and services by corporations or trade unions will be prohibited, such as space, equipment, advertising, brochures, signs, printing, website design/hosting, food, etc. • Candidates will be required to inform contributors of the contributions limits. A contributor is limited to a total of$750.00 to any one.candidate in an election and $5,000.00 to two or more candidates for the office on the same council, • Candidates will no longer be required to open a bank account if they do not receive contributions or incur expenditures related to their campaign. • After the 2018 Municipal Election, campaign deficits will not be carried forward from previous election campaign. • A new spending limit for parties and expressions of appreciation after Voting Day has been implemented. • In terms of a candidate's campaign financial statements, a candidate will be permitted to resubmit a financial statement to correct an error, until the filing deadline. The nomination filing fee will only be refunded if a financial statement is filed on time. If a candidate doesn't file his/her financial statement on time and is willing to pay a $500,00 late filing fee, the candidate will provided an additional 30 day period to file the financial statement. A candidate exercising this option will not be refunded his/her nomination filing fee. • As soon as possible after April 30, 2019, the CAO/Clerk will be required to provide a report and make it available on the Municipality's website, setting out all candidates in an election and indicating whether each candidate compiled with financial reporting requirements. • The CAO/Clerk will be required to review all of the financial statements received and identify whether any contributor appears to have exceeded any of the contribution limits. The CAO/Clerk will be required to report to the Compliance Audit Committee as soon as possible after the filing deadline regarding contributions made to candidates and third party advertisers in excess of the established limits. Within 30 days of receiving the report, the Compliance Audit Committee Audit Committee must consider the report and decide whether to commence a legal proceeding against a contributor for an apparent contravention. Third Party Advertising • Third party advertising is defined as "an advertisement in any medium (billboard, newspaper, radio, etc.) that supports or opposes a candidate or a "yes" or"no" vote to a question on the ballot. • Third party advertising does not include: ➢ An advertisement by or under the direction of a candidate; ➢ Where no expenses are incurred by the person/entity in relation to the advertisement; OR ➢ When given or transmitted by an individual to employees, by a corporation to its shareholders, directors, members or employees or by a trade union to its members or employees. • Individuals, corporations or trade unions will be eligible to be third party advertisers if they formally register with the CAOIClerk. The following are not permitted to register as a third party advertiser: ➢ Municipal elections candidates; ➢ A federal political party, constituency association, registered candidate or leadership contestant registered under the Election Finances Act; and ➢ The Crown in right of Canada or Ontario, a municipality or local board. • Should a third party promoted, support or oppose a candidate or a yes or not to a question on the ballot between May 1St and Friday before Voting Day (October 19, 2018), the third party must file a registration with the Clerk, using a prescribed form along with a declaration of qualification. A fee will not be applicable for the registration. Third party advertisers may register in multiple municipalities, but it is a campaign for each, with its own spending limit. • Third party advertisers must be registered at the time an advertisement appears, and the ad must contain the name of the registered party, the municipality where the third party is registered and'a telephone number, mailing address or email address at which the third party may be contacted regarding the ad. • Similar to candidate advertising, a broadcaster/publisher will be prohibited from causing an advertisement to appear if they have not been provided in writing with the information above. The broadcaster/publisher must permit the public to inspect the records regarding the transaction during normal business hours. • The CAOIClerk is required to be satisfied that the individual, corporation or trade union is qualified to be registered and that the notice of registration complies with the Municipal Elections Act as amended. If the Clerk is satisfied that conditions have been met, he or she signs the registration and the date of the Clerk's signature is deemed that date that the third party is registered. If the Clerk is not satisfied, he or she is required to reject the registration. The CAOIClerk's decision is final. • Third party advertisers have similar finance provisions as candidates. Contributions will not be able to be made or accepted unless the party is registered as a third party, or the contribution is made or accepted outside of the campaign period. Corporations and unions will be permitted to make it contributions to third party advertisers, but will not be permitted to make contributions to candidates. Contributions are not permitted to exceed a total of $750/registered third party or $5,000 to two or more registered third parties. These limits do not apply to the third party itself. • Expenses will be subjected to a maximum expense limit, calculated by the CAOIClerk. Expenses are not permitted unless the party is registered as third party when the expenses are incurred and the ad appears. Third party advertisers will be required to record expenses and file a financial statement. The CAO/Clerk is required to review contributions and report apparent contraventions, similar to the new provision for candidate contributions. Third party advertisers will be subject to similar penalties as candidates for financial statement defaults. • Municipalities may require the following to remove or discontinue the advertising: A person who contravened the provisions for third party advertisers or caused/permitted the contravention; OR ➢ The owner or occupier of the land on which the contravention occurred. Ranked Ballots • In the past, municipalities were required to conduct elections using the "first past the post" system where the candidate who receives the highest number of votes wins. This system does not require a certain percentage of votes to be achieved to win. Bill 181 allows municipalities to replace this traditional election system in favour of a Ranked Ballot Election ("RBE"). An RBE allows electors to rank candidates in order of preference. Instead of just voting for one candidate in the traditional "first past the post" system. • Ontario municipalities are being provided the option to pass a by-law to use ranked ballots to elect members of council starting with the next municipal election in 2018. • Currently no jurisdiction, including any municipality in Canada, uses a ranked ballot election system. • Regulations stipulate.that ranked ballot elections for offices of a single or lower- tier municipality are authorized only if all offices on the council are elected this way. This means the Office of Mayor, Deputy Mayor and Councillor would have to be elected using ranked ballot or no office would. • There are two types of ranked ballots: Single-Member ranked ballot election and multi-member ranked ballot elections. In the Municipality of West Elgin, and the under current governance structure, a single —member ranked ballot process would apply to the Office of Mayor and Office of Deputy Mayor, Ward 1 Councillor, Ward 2 Councillor and Ward 3 Councillor. (This would change if the three wards for councillors were changed to an election of 3 councillors at large to a multi-member ranked ballot process). • According to the ranked ballot approach, a candidate would have to cross a "threshold" of votes to be elected. In the case of a single-member ranked ballot election, the threshold to be elected is 50% + one of the total number of votes received for a contest, calculated as follows: I 100% Votes Cast Threshold = --------------------------------- +1 = 50% + 1 1 candidate will be elected +1 In a multi-member ranked ballot election the threshold to be elected is calculated as follows: Number of votes Cast Threshold = ----------------------------------------------------- + 1 Number of candidates to be elected + 1 Single-member Ranked Balloting To cross the threshold in a single-member ranked ballot election, votes would be distributed among candidates based on the rankings indicated by the voter the ballot. In the event that a candidate does not receive enough votes to the threshold, subsequent rounds of vote counting would be conducted where the candidate(s) who received the votes low number of votes would be dropped from future counts and his or her lowest pp � redistributed based on the rankings assigned to other candidates on the same ballot, until the threshold is met. This single-member process is demonstrated by the following Minnesota Public Radio public education video: hftps://www.youtube.com/watch?v=oHRPMJmzBBw Multi-member Ranked Balloting To cross the threshold in a multi-member ranked ballot election, votes would similarly be distributed among candidates based on the rankings indicated by the voter on the ballot. Unique to multi-member elections, if any candidate receives more than the number of votes that they need to elected their surplus votes are re-distributed according to each voter's next choice. This is to ensure that there are enough votes remaining to elect all candidates with the same threshold. Therefore, if a candidate receives more votes that they need to cross the threshold, then the voters for the first winning candidate receive a fraction of their vote back to be re-distributed to their second choice candidate based on the number of total voters who voted for that candidate. Surplus votes must be re-distributed before eliminated the candidate with the fewest votes. If surplus votes are re-distributed and the required number of candidates still have not crossed the threshold, then the candidate with the fewest votes is eliminated and those votes are re-distributed according to the voter's next choice. Subsequent rounds of elimination would continue until the required number of candidates cross the threshold and are elected. This transferrable vote process is demonstrated by the following Minnesota Public Radio public education video: https://www._Voutube.com/water?v=lNxwMdl8OWw Considerations and Impacts of Ranked Balloting Public Consultation_and_SugPort • Substantial public consultation and engagement is recommended before implementing such a significant change to the current system to gather public feedback. • Significant staff time will be required to conduct and document public consultation and engagement. Public Education and Voter Turnout • The ranked ballot system is a fundamental departure from the experience of the average voter who is used to selecting a specified number of candidates for each office. A significant amount of time, effort and election funding would have to be put toward public education and resources to inform voters about this new system. A change to ranked balloting could lead to public confusion and may have an event further negative impact on voter turnout. Voting E ui ment and Systems • A change to a ranked ballot approach requires additional time needed to prepare and test vote counting equipment and systems. Ranked balloting involves multiple rounds of voting based on a more complex mathematical calculation. • For the past two elections the Municipality of West Elgin has used the option of the ratepayers to vote by Internal, phone or paper ballot (paper ballot was only used at the advance pole and on election date). Ballots • A ballot using ranked voting will be significantly different than the ballot that voters are familiar with and may cause confusion and increase the time it takes each voter to cast their ballot. Voters may mark ballots incorrectly leading to more spoiled ballots, and longer wait times at voting locations may result. • If paper ballot is used it will be more time consuming for election workers at voting locations to issue, manage, balance and reconcile multiple ballots or dual ballots and to educate voters with questions at the voting location. Election Results and Recount • In order to be transparent with voting results, more in-depth information would need to be available with ranked ballots. In addition to the candidates who have been elected and the number of ballots cast, which are currently reported, the CAOIClerk would also have to report the following: o The number of ballots that were decline or rejected; o The threshold for each office; o The number of votes each candidate received in the first round of vote counting; o The results of each round of vote counting, including the number of votes received by each remaining candidate and the number of exhausted ballots. • Ranked ballot processes will likely delay the time between the close of voting and the release of official results from the CAOIClerk's office. With the current voting system, unofficial results are announced at the end of voting day and official results announced the following business day. With ranked voting, unofficial results may still be available the same night, however, the verification of official results would require more time and could take more than a week. This delay would vary significantly depending on the number of rounds of counting required and the vote counting system implemented. Consideration of Changing the Vilest Eiain Ward Boundary System Presently the Municipality elects Council based on the Ward Boundary System for 3 Councillors and the Mayor and Deputy Mayor at Large. • Mayor Elected by the Municipality at Large • Deputy Mayor Elected by the Municipality at Large • Councillor—Ward 1 Elected within the Ward 1 Boundary • Councillor—Ward 2 Elected within the Ward 2 Boundary • Councillor—Ward 3 Elected within the Ward 3 Boundary had a few requests from council members to review the process of dissolving the existing wards. Process for abolishing wards and electing members of Council at Large Section 222 Municipal Act): • Council can decide to divide or re-divide the municipality into wards or to dissolve existing wards; or • Electors can present a petition to the council asking council to pass a by-law dividing or re-dividing the municipality into wards or dissolving the existing. (Note —a valid petition is signatures of 1% of electors or 500, whichever is less — a minimum of 50). • The starting point is through a decision of council. • Some commonly cited reasons for election by ward or at large: o By Ward; ■ Public perception that there is focused representation ■ Council members are more approachable o At Large: ■ Recognition that you are "one" municipality ■ Able to vote for all members of council • Council will need to factor into timing any notice and appeal periods as well as the potential for an Ontario Municipal Board hearing, should there be an , appeal(s) submitted after the by-law is enacted and a decision by the OMB all prior to December 31, 2017 in order for the by-law to come into effect for the 2018 municipal election. • Municipality should hold a public meeting/open house to present the draft by-law and discuss council's intention to enact the by-law and the reasons for the desire to change from a ward system to an at-large system for electing members of council. • Within 15 days after passing of the by-law, the municipality must give notice of passing to the public and specify the last date for filing a notice of appeal. • The Minister of Municipal Affairs or any other person or agency may appeal to the Ontario Municipal Board by filing a notice of appeal with the municipality setting out the objections to the by-law and reasons in support of the objections within 45 days of the passing of the by-law. • Within 15 days after the last day for filing a notice of appeal the municipality shall forward any notices of appeal to the Ontario Municipal Board and the Board shall hear the appeal and may, despite any Act, make an order affirming, amending or repealing the by-law. • The Clerk must notify the Municipal Property Assessment Corporation. Options available to Changing the West Elgin Ward Boundary System: Option #1 - Dissolve the current ward system and enact a by-law for all members of West Elgin Council to be at-large, commencing in the 2018. Option #2 - Place a question on the ballot in the 2018 municipal election to determine the desire of the electors to pursue at-large voting. Option #3 - Undertake a ward boundary review of the current ward boundaries. Option #4 - Do nothing — status for the 2018 municipal election Pros and Cons of the ward system vrs at-large system, attached are articles written about the two systems. Voting Methods In the 2010 and 2014 West Elgin municipal elections used the alternative voting method (internet & phone) and the traditional paper ballots. A report dated November 27, 2014 shows the percentage of voters using the methods (attachment# 4 to this report). It is recommended that the staff bring a report back to council to determine voting method to be used for the 2018 municipal election. i i Budget Impacts • Depending on the need to have additional staff for poling or cost to have the computer software upgraded from our supplier for the Ranked Voting Ballot counting. Respectfully Submitted by: cott Gawley, CP , CGA C.A.O./Clerk Attachments 1. Is a Ward Boundary Review Overdue? —Watson &Associates 2. At-large versus ward elections— Municipal World Article 3. Advantages and disadvantages of ward and at-large systems --AMCTO course material 4. Staff Report— Municipal Election 2014—dated November 27, 2014 i �rM e F//Ml-V 7 September 2012. Newsletter 7 1l1 is D 'A Is A Nerd Boundary Review overdue? Municipal Servi�es: -velopmerit Charge Did you know —. . 2. What would ward boundary DL review took like? Studies that the Canadian Constitution formally requires(in sectlon 51)that w Thg Munic!oal Act is sileht on representation in the House of the 0.rot ess.and crifer#a For a Gommorts be reviewed every ten review, the:arrangements Far Compliance years to.accommodate Changes to the a wartl bourtdary are,hence, national population dlstr1hutiori as left tot municipality to revealed in the Census?Tlie define: - boundaries of the 103 seats in the . A credflyle:;uard,tsnundary Ontario leg€slature are tied to the regular federal redistribution. review requires a ptiblie cnnsu[tat€a process Financial Planning arld Analysir Do you realize . . . consistent with present municipal practfces: that any obligation on municipal .An open ward boundary Councils to initEate a revle►v of review requites clear and. electoral arrangements such as wards workable g►fd�nq principles to Monts is absent`€rom provinc€al IegEslatlon in e±aluate alternative ward Ontario?Even in.response to petitions desi9ris: submftted by residents,ward ag boundary:reviews fn Ontario are,In a •.An acceptable ward boundary { word,discretionary: review requires a high degree aF iititepenlence to objectively ; �g c,cr:Ri wnaoa �,s�t °I'fti .[ifaa� 'IT.IRTY..YYQ] However,,tinimunities continue to ba#ante the needs cf`the rt , �<< change. the distribution of population municipality. In a municipality in 2012 Is not the same as in the same municipality 20 3. What would be required to years ago or as it will be In the Future. conduct a ward boundary As the°community changes, so should review? �` f i its electoral arrangements. •Reliable data an present and s + Ii. Zs award boundary review Future population trends t, p approprlate now? across the municipality. 1 - 4, .Ex ertise to develop,guide If your population has changed P grid manage a public i I 4. Dishy can't we just refer to 6. Where to start? provincial legislation or # Watson$t Associates In t� it y o regulations to conduct a ward w y,� �` con unction;with.Dr Robert boundary review? Wlllfah?s halve the expertise available to deliver a + Contrary to popular belief, comprehensive and cost- neither the Ministry of effective review of ward Plaa�hPee Municipal Affairs nor the OMB boundaries in your municipality. 101-2000 Argenua Road has ever established criteria MIl sissauga Ontario for conducting a review. + We cart offar a cost-effective LSR 1110 preliminary assesSment of your ye[.,(9Q,5 272 a as • Although many challenges Fax (SIA present w,6rtl design to help have been 6ef6re the OMB, deioemine whether a Full-scale the case Iaw N speclfle to the w. .d boundarry review Is application being h'eard and is alRropriate. not subject to precadedt. S. Where is the expertise to Wand Bo0nitatrI iteView ensure a successful wards Process Time Trine boundary review? (1 1#- vaealis) Questlonsfcomments� If you have any questions or •Clerks I`requentiy.turn to 3-4 lTleeks: P-M(Minary evaloticrn C0MM,8rI.0 NO.Volrrg this or colleagues in other of.adequacy of present v�arti ang Y�latsan tllesrsietter..,ulease atunicfpalitles to:.obtiin Uoundao4 60`rs dgoersted). aantact u; W�Nlelcarrte.the opportunity to cllseuss your guiding p.rihelples or terms of a lNeeiYs f=5taf l sFa process; specific rnunld 1(tVrd deeds, reference for ward boundary guiding principles;semis of R ,va e.Sws9eseraai ror reviews. ref..eren qi tdih council consent, Addlltrortat lYeu�isletters? • Unique local circumstances identify staff team, begin research. may mean that guiding If there is o retatecr tg09 You y g' g 16.12 Weeks Public consultation, would tike covered M 4 future principles from other preUn�inary and final reports to 1Watsvn Newsletter, 'J- nary are not Cownt il,approval of by�favu. cont.t one of tfie Mtson staff necessarily applicable to your members lndicated fietaw w ith municipality. .4110, ks. Potential 0 B appeal (45 pour i eas, day appeal period, fearing). • Ward boundary review experts are limited In number Process needs to_be completed by.: In Ontario: ]drlUaN 1, ZW- Electoral arrarloOmerits carne into effect. March 31,.2014 rolling Subdlvlstcin boundaries to MPAC. Our Consulting Team Watson & Associates Economists Ltd, is a firm of economists, planners and accountants.which has.operated In Ontario for 30 years. With a client base cF more than 250 municipalities, utility commissT.ons and school boards, many of which are long-term repeat .di.ants, the. Orn is recognized as a leader In the municipal finance/local government field. Over this time, the firm:has undertaken municipal growth analysis studies, land need studies, and economic and financial impact assessments,for more than 1SO municipasitles. Watson and Associates has partnered with Dr. Robert Williams, a leading authority in the area of municipal gayernment and electoral systems, to undeirtak ward boundary review studies. To-date the Team has successfully completed a number of ward tiounda.ry studies. Dr. Williams has conducted ward boundary reviews Independently In another half dozen Ontario mnuniefpalftles and has appeared as an expert witness at numerous OMB hearings on municipal electoral arrangeirients. Contacts: Gary Scandlan, 8A, PLE [fir. Robert Williams Erik Karvinen, MCIP, RPP Associate Director rJwforwardsOgmafl.com Senior Consultant scandian@watson-econ.ca 519-888-6871 karvinen @watson-econ.ca 905-272-3600 x 226 905-272-3600 x 241 i -s -^^�". �...«..�.. o�.✓.y.. i`1�N✓i,'w�.Y.w r .+wwr:: ' .«.r�,rr.^ �! !��'/��ll��/rge-versus Dsar1l`d Siegef,Assistrartc PrsJfs3sSQl', . r epartrrrenl of P0111 CS, grodk University t ho! 'convo"001141 w1sdatm`, among pollttcaat snicnttots At-tu rgc ctcctlon I'rr°duva Mr tl0414 tni a oi' policy ut ►fit-largo verSU4 ward Giectiono VUR'bv..started vary maktrki by balk sta zthhittg bJcctusc ha atidgrMan ntoda to pty, large d6us.with dlvcrs�poptttnkions tttawd hove kad la sp�aaa case. ► i lsxuef°nt cdet ittcd.ott fttelr t ents l#!l and~Kyl9tettts nt s icccion:sM M.Iter ciite�l�it�'tttore'�:�Mo- j'it d pub toly sid 0141 ;avely by tie Ott.council, 'neou5 Populations function quite wc11 with ct=barge attcmia of election. Kowevcr,been Use. Pcslit tta`i s011ent6ts etcOrge st+tctt`stn A�elps ra uric a 1fty. '!flan'.a 4ty is l:r idontiiy rite thresbold which.separates sthdil and dlvlct ltttd hirdli;:irsidettts can. begat to think of e .idea,015 00av"tiond.1 WK410 b of-little tratui o it theni3d, aC.W 'Oft"o a-WSL'a rather"wall cira vity.A16 t Ii �.it city.Hows:verr,It r�tt it as lst retie art- l rtesg attttuc3 tse dos t wttlelii r ai c la of di 'ercot:.wards ebttts: 'tss state itlrina of the rcastanit} 'isettittti this ct et 616 Obtain.44vatttsg�fvr ttrelr w,ardr�tthe cz nsc ranrvantis?r}at wisdttrn, aflatharnreAvOtb clty.This;ittttd Omititudo-ondlitd.za- ley add cresr<tc tanste n aad aulmaslty, Avlttr a election R 31g1RNi'S FOR AT-LARGE.> L GTI ON ba axt�idit This of prbb3ama .!t l rl a�aieezW d jhe:carrnef�l �ltt a system An i k4arrxc okedoh fosters a s:lo-We vtaw oft"a".Out or n immost.fr uontcrld4aisofttturltctput alt#i�tattxitcthat add[ticnal pti M. t n,nri ew lelt r �€rtcilreties r i haT.Mink only:a[th;tlf erwlt'ttt igltbt�.urttrt ttirvtard.'"h d it ntaniit Etyet tat wad satCdjc rj wtatt[d.ra64 iiitit j A a want void nc}.4 repcsorrted#gl ear�±csarratltltter. :t>�}ism t<uggcets thaat ti}t�y aero nl�t �ein�rrtccl wtth-city., fda l3sltexi,nl}that wltett they are Oldffoft.t l whit a #ie rte ftf v . tohft thltt.oi! am reot'r�ui.tta"ctlrtmlttrr mn#wlticti pits the ge terni voli f titc tEy a tittst rnttst pin rntttd die trite rte or ttii gm s. tie pity, ! .pccifie interests ofthemwnr ,,tticy tvlti w tyre h s the IU W iltirctoiii�i iltir;E.csts ar'titcit'ward. rke contrraryE ovo sooft 3taat C#40rr uidarritt�at Itt otr t d at- ±gc des teat xit an tttac dwy wt .be ibonwwd A strong argument tfl favour©fat4iftetAl:4itlriisNitit Watthfow�Xyawf&i0iita.tttlaity rt�i}le:eta tot louac3tt�t tTrsres crxnsildtttes to curl fc}r cl cti t stet!$}a cptit:o dty !I}c first piartt fse tasrC t4tsy ti ns;apMo speair u uxs;to gI insi, id,ftrcrarc,torocs;tfivniauddr sia ucs nacitjt�de eS,•t��irvvadtaa c�p�tftc�llysaeal ruprs}vementv�'want EOlid, lydlMerl of�;tcli,rlrt nid XUtntt S rtit>t b ltoiding tt11 the to rrn raverrsntaar c,Cthcclty�' tr�presumedat�ti rla rr r 3cok-iris of only Otte of the arty xa4 so 10 riot ratted to aity'vu�tic issues rant lilua4ary, s: :.Hired wlttx issues In na#c gs i gra (tic ati tit the axptm or broader city-wide cartc+srns. Bs:cataztc Individual t}r►!}tas} ,ns itnva itlartnttirlr interests: there milt alwnyi} c s t}4a ktild or pnitoytttatting by tailed 414arge tlertloit redvees pefiawraa-king�y.bat*Ser'Veharlrg" Jtci�t2�ttl}tg.1�t an�r rs lc,if p�llcyltiltiltiCt�lay�}}ck acsata3tlrlg 'll"ha NO �tbat ward cicctiott fob* ai+� maa to fbCU% ttteanb tE}st :pond.It err tits r�}rtt taC estml�rntttt:� whiff rcctdmin;�ntiy dla�rnrrOvl vratci 4cr rrls tsars t ,prri(ey� attf c cd by d�tston,tt n mayt}e it is of such bad ,Mk1ng i�ascd an Black scratctthig and he irad tilt s�rnc way at mak}fig-poll . maneuvering and trndirrt sat' votett rrathor than ruEtr}nal �" " concerns for the gctrrd of the entire city. Cnallnued on page G� av ltt4TEas A Sat.ICITOM $R1t1tiSTIRS ANET SUUCIT0J$ ay e4latli4i1t0Irt per 1,•fCAF ` Wall 016C�'HIfC�1.11 td Use � net i ogtssllt}t �i.li.�'I'tG.i LK. MI t[ , C. ~.. ° • FRAM Itf KF5TRtCTEU 10 UVIL John Ft.Willms 1 It ow&+5111 IIt O U71GAI I(Vi INC:ttlMNISi MUIRCii'AL CalhorOnt Spoel I Valhrltn-P.tA.virve PLA"INC., LNVI tONM NM w r TS.Rafflond.stout we}i;Blair ft NND EXPI(t7T'I#1A I ION l l€e q Iorordoo 094600 milt 124 w 41t.163-4711 + 144E C]4E}{'yht f31iR6t11ta!t'tjl�lf(U.sutIk 1411 t in41 It Fti.�fiEtEF V+tESi � ' �" ��ti,,, � �• �;`• ,,,, it}ittSLZSQ.(;71s1ApAt�H3V�,Ike.trli C}hFtx�tilK9Y133i,lEEUatx,�a��E, 62 March 198 7 sf MUNICIPAL WORLD Now- Witatevor a clay council decides ort.tills lssue'It Is likely t P ay thRt ttiat dmixiu-p W111,W rcvw1wcd b 4he no- OM �oaxd."i7te t does w oo.;lott M tt OU rt,In 0 it[t s tst atT%tly tx tirtd by pi 3ciri.f lsttt- 2icraia.ati0,tempt to e»cotsrsge st�rrtie ten[fctrririty#n #e�a#csn s nt'tictd merrtieta:, co le cl' ( mar urc, it wrsetlai lsc hdpN1 to:.exsrnihe xoalse.prr:vIOUs dodsians or the, Board In the area of aWarao versus ward �` cicctinrsa.. to '. i► F ffie QSitAWA(13.85) In 1915, .the doerd ordered that a vmrd Arran- he estabitshod in.0sh1wa.This is a.yery trtc:cxtt cm and the decisirtn c# cril est ttx drtati ll a oardrhember`a t klbfi;In the Caw. The pity of Oshawa had-hid an at latrge.Ay;ot� of tictdon far a .number of years, tt t3ii4, flea crittsicfi approved a briiasv 3divid14 the endro mty(nto f'vttr wards fr ti11d ela.of#ttg ttttn ttlrlr rti"tan from cad.of thn`ie w�erds and x ten ul&rncn uWt rr, A awnbee of olticci�iis Wem net,. pleased'wlth this sirste>nt and recta ttd t lit the 'dk j t b#Isti a strbislit vaasd syste t wit:. rte aid rrt € t cc Irani alt c 'ten vras sw'f'#t : MS. skied*Itb flit e11174i '' groups and t tahliahcsl a straigltt iwurd a�r+ttmi + ii Then maj r innuetrtcc.oti the guard memo's tlilt Ung.in th. case �!V0 his h1tt'r' ptlttJ�t1 esl' s�c.tto�. �tF�t� the The k". 10 prineipw in Omuta,thertrare►kilo baart•to' blt� mat,0=usethtylve CMC.Av rlvActor :VMrdz staid,s�4l to At{1)(e)s► A(;1,10 1410 ht W.'Ai&tki l�tdth�r3io�e tc� 3Ve'tl3r�ir tldt�b�ctt�$ $ses�rot�ota r��tem mtt �e r'esi��"�s�aft ox�pttott��te.t'��e,�i�d tftey t �3�we a:pt��.ra�Iutan tl�a€� �tt�g Wilts only,Whtf e The Afmal4al A efP. l0#*sproftsily(M tt in t}tat mealkom lt€+>ftpeo?la. casre:a Ltscattti aniriEier ttta eitlar arid,{ tic �etti cola isrrer 1'kw #a �CAyouth otl v tfsntum, 7tyWhere suKat'prpNtd fnrtc ccCtrr i by- tr l �0*=,It ddldora,Aicoachestit law, swimming#riAftdofP �ssrri� r�piaclt up to htllx�dt iYli npt;.Astt t3sre1% U h 'k't�. 3iucr�lYUnat'Irl�tflen�-ail:b�t � a� tlri�Etxe:erfllfc1tles 1 !' tC1l�aCt5$ ttl , c } tt orEr 15,060 sntine Atlas a or ttstrt tiro sir..e axer or!lief dza a crmpertsa# .y tll-tl�e ntctl furtl rc ufknowtn� vntlrr by rrtatds�l?ne>s case may ba d#[ rcat� the c*tlritt�itlutucl't�s tcorrreone els s life,And that The membees decision in th-c Oshawa case WAS also foe ft; lapri�ie�. hillueticed by throe factors: Tf ypt.t'tl:ilicti to uiAe a contributlun,please t suppozi year YMCA-In any way rrp earl, �► over the #rest aevei at elccti stts, u prapondarance of "� #Lidermen were elected from the dt'twntttwlt a�w[caving i �q� ��p OF e3tli:r;r ltsr a tre:tstc of fhc ctty wlthe ut,represovi tElsift; M f- +► restdtnts had Ionic viewed the cityas bel S divided Into METROPO TAN TORONTO us.M 'names. n►ltt Otte qty's at nllttlxtratic#n, of cert4111' rrlgrartts(Ntighbourhnrit Imp,rovement t'ca;rai x,parley Bringing Quality to Life aft rcrentort wasasoc �rtt these tibdt,rhooatrr. terxrrlvruaca�ior�y.,r >irese+,:r��� significant :ttuit�[cr f peo to corn i ttcd to the tharurd encaitwdy,n%b%dAMIP r9t•:ro tyro:tiieUuxrrrr�{aarwrcy+r�l5rrc +; xlid 0MIl t[Bat they had"difCcultlei reaching an alderman with .ojaA11141 ,omp��s, nn��ex,A�tp�ams.ars�'iris:ei. whom tttdirrcuss:prnbigms." ��•tr�4a C�pr��imt a�nt��,re �,+��lt�sc�lrte.�,� ` f.On 3lStC'[ltt nutam v.and all.gManirtdand,runtrf Artc'r the OMB murnbt#3 dect'ded to. establish 'a ward P�'�ry>nsts�nd�tiuntssncwhnhrtirsainlhsYarr�rotru frtamtYrvnity,�ilitt C.tstttrntiat�ir�Up YMCA. system lto ikien reviewfd vaYincss:p:ropnsal's wl ich had hem . stibmitted by cin=5. and adetptcd the not which he tilt bit ui�t t#ie t#use ctite.rii etx�ptoyadl>y the 8 1a:rd tv.vscss ,1i rte:.riatr3tiess of warti >Olindarics: ' p � t.:rnlGad YVkLi t T116 icrrrt thn:t>,t Inter ctoctiatt utt:tl'it3 R city ti also ba pro r.trta rarcii j;dticcnt to wvtt for a iq#number of t3lusnry. Where thet'e, Sri: 'Itens within a efty'which liave 0001e arlt oral cr6m a very lani'aby slate. Ward etGetlt3rt their rawra lririg st,€ndlrtg lroidlciibrrs it rs ter likely %hot t akvS t#lt< t+trt+rr's.ta3k conslderabty'easlat. ciectotal arrarigimt ils.will vverrlde,thou hiato cutftrtics, in 6c1, aitolafgc Acetlean could inereaire thsari idtvuld"s.if l~ha,ter cl•h lEot also lakes lt: ore di #cultl`orcittuitis (stop,oren'it Ilse elty 1tQgph ttt dibrlsl.y`ttwnittn€t nthcm* to ond, .';apt and remember ttttllt tAtlikq Rttl trl,t1i4 tatge Moray large Chits ll;rat tic�u lee weal witli ll ward system t n_ttrtr6 a1`pooplc rusrnthg leer�sttict itt itt-largo syttema it a, c1lllClct It [err, NOW licwhpnpt:st to prcr l& complete at elutionsrtd: otrmrhCtitse aysrti~mr"Atfr Ow1€ct-Made 66 Ito af3-e�a�ld�tes�tteettn�sarestt€vri�ltty nnemb+rs of aorrrgy4ttr~a can eltltct rtrtko th* 0* Or ticip0:014."1 a finpedltmew tar n that voters 114V4 presohlation to;hc 9o1nmltiee ter ns0st.Interesced otetrcttai ttttetttty:malNag-an isttvrmtd cttaice. In dctittg so. At 0 Y rtit!e°, matters.alts ssc�Iri.+�orrtrnittee. mast s'lvs>sys come to,assn il: rot a f rt4f ctcelsloft ward lsti-drd 4fefld#.r siewt,cirrrtpafgn elpendUart.. bi wars aldermen could hRve an opportunity to �ummont-at that clectlottsi.It is passible for A 14rd wwrk ing canditme with time. littla trtvheo .to-Wt pembnrally large arena*dire iwatd and txtetice Mr gr lrcrsietf known,!Bret-Inrna claationst It[irr Uch tiaTder 10 rely on,i0hews pessc real rewurdes and�atidl4*4 ARGUME FORWARD F%FkCdTj0N �€tly�ttatapts dmoceyortnmipapa€orraii1gadv 4ltig or,pr'ox it' oefEy-dest cti *%toa dyers Altcrnativaaly, Ward ererrrrr r.e�rsrrrva re �trirl�i tarn alf rtes o�the buslrtas 0t�0,pi reddyka 04t in arn�� � r��aa�,�c�t My.At4arga electron trttgOt to:EYta�ter a cEt r-i t€!c vtaur.Of 0, JJ 'ins �iC4 th6y i4dVeftbC Cot�7tt�Iii�l�Ii�l1l C�F�41r is+ors,l.iat Ili Inctw alder►uer€love fn Ahd work jn, ilar 1: ated with it.pvl"%hl r sl3nrt et inr a ele n nrcaa et the;ratty turd clter+s eta:$ ara c a t v i6' e utt b :lrEnsted rt v uc of u 3n p ipic r t'Lhers wlt`h f naltivt to tho esanecrnt or ath�l•nr0i*trP elk dty,` lib fthllii ki: a 0ttrtti of tl nds :fit thelt dwoboh hard lrarttou(aaEy ti a case lftho. ordy had the akc rAl tuppvrt wgtk , tat ttderl'untied,vnndlslutcvhftVCR bolter clumcc or certain atiwgmtnts of the dty to wl.a re,;sleetirtlt.- lit tivaT4 elaotlow. i clot Argesyst,tm oreicctton OdUld.pMducti.significant Tole ca nmy arRUr als. in n W%M nystrm,dthcno in tfrir�ltrE!` 1; atldernrtan front. Otte 'also and rtnly Weak ownt areas bf the city ra l$bt�Ctr7r [tt.&.C t�tC� 'batter rtr"pi t 5Cllt&ti0tt :t triter OUter wtks. Atralytes of At4arge ttp"edits'bet ugtthty.bavt a apL:lltoaltferman lookilts ictccttans in:Vincouves,'V ind0rk strd Quttowa(ate tier it w uw tbeir tntudsts.However,three thember of qoukll lin OftrCil* M torts end of this piper) U46 noted (bil 6>aly or.t oto0jIg:many.fin or sho wilt ea.Wtsi l:sttclnpt err teltdet►ey.When thtx:ltiasptrns!t e�retttcstt iscr±ceptEQrtst`tlra ♦a giiad Jinls;of repttisexttaliatis,but its the litiiil nritetyaEa part of poople n artit areas O the s ty thai iQt eot► rns one }retentativ s cntrinar enly drnc valo,. ari.rust being.urtdorsi<rod At tity hall. . in aerate system aft rnt stlP6 or wnn.ot I Ate word doctfon fexmm d nears.drrree'rrtritrrtxshtp 6e�veere ao�nctened abort the gaW of the eater's Glty.'h 'is batter dldtt titer d6rl ataeeors. The ward system r errttttnr dlri+et than.having tatty one teproant dve among many. Psi- y idoatiaitll�!t a ward system could Isays outlying sreatt In 80coutn;ability hctWVcn a stjmOdt g+roigraphk area slid a horse.shape thatti uti+ r art atR1aY a 6txatr5c the speAm Wermara. When a cltiren has a prablern v+hlett P B sysr�m, needs the attctrtibt€of qty hrllt,be:or ehtt alt€Edertt�l�ttrc rraajrsrity of€hcrttrmbars tat'ccwrtcil etteted from rite central Ai Would'- have no hicentivt to do stsYt Cthing wtuirh arse individoot who represents his or her.inteft"M Aud.ce14 b I attli Eh tlir � tMMOct that of cr # nr i c�ttuits fiecla ttfat they arc�stl:beln$rcta�toatttcciprt#per�y ui: it€.a:system of ward>rteatlnn/an tatl�tvi hxs vtyly rater: city trail. IL Fa easier i`ctir tltt:t€t to uttsent the caariclllor in repraa�atztatEve to who n tic or she can turn tclrarrslstaiacc.tf their Orcu th413 to have nbmd ct'1oc{lift the entire Metre€f , deer ono;aldecasran In the word la not lrnrrredi;At�ty isvaltabte couwtlors runrti.q at-large, or is not sXJ pathetle to the citirett's CUTnpittittt., (Ieat)011 e1112ea has rra altermttive,Vrlith± c ldirgetles;tivsa t arearea Waved numbor-of niticrmon to whom.a disgrr ndcd ct:tizsp VV:eltt ISMS thattlre 16W enter tttrnottt#tt;mrtnictpal+rlsetidiis 1�i tt cttsrr< $ehous problem, it is soinowhat ironic fat t11p very gauetstrftlt Which li sans,Its strength 10 Its t iotctten to the TI€e lcvet of voter turnout at municipal eitctlans is pcapl eis the one wittitoteonPmstiwly lowest+vairturnott. shocktogi.tart there ld nn evidence thn4 thelerigi'arattare One tir Lire rasi;tses of ON low aver€er trtmdut could ba ajar baliot of at largo versus ward.cletilon has any lrnpaec ok:it, cltltrts ase:oveiwhalrmed by tole length cal`the ballot In A study its Windsor Indicated that vcator turnout did not terms of both raurtals�ir rit t fl lees to be feller[and number tbF Crary vftlrtcarttly when the i;lty slilited haws on the two ` candidates for those oM ,At-ladle etnctlnra Worms this systems. Rabin Mcfwan ek A130 0ted Ltd. Consulting engineetey and planners ���!�'�111�! �� r � ��� � l+turiicip�i ay:���t>r Uirsd;Gertesupreeal ;ilrtrcturas pudin`its� ""tlna�is and t1r�;xs•¢raaidnnt�l •t4til�ossltmlal 'aratidirtg: i; •ftiaf W rowel •C4iTimetci4l +ftYttdalration+tadlnt Serving 39 OntaM 1COMMUnItIeS •tnciti�tU •Masinea:acllilies 1 1I1 Unlvftlnr Jwa.,SO*1:az 700A%Ont 1stW W1 Tot,11451 tid&MI I •�E! „n�11.laamiilan,One. LOP W3 (4101 522.5060 1.11 JOA",s,lW04.UAL 'AV41131 1 ai 111'31 1w Ma finstrin 1. 'rr 4uitahle distribution of poptilation to provide or DOVI to reietltat:on by populatfort as ncarFy as possible; &tallchora Preatide F1E3040ted3b } 2. Pre;ervatinn of ceamntuntty Integrity and fisnoilarlt Enylronmi' 'ital & L3 sl rtctg gl'apiticstl#oitnd irit wttlatt:pr vicli~rc r>t � P01 l:gnntn LaW canipalot a:nd.conitguous Arch. •iifr�WMtYt�HgrM A�dWrAt.nA •L+.nrtJi�,/lN iiiiy I p.ttalr�t lu�rrr. !f.�rrGnr l+►nt3rrlr�ier„�I ��:raf�st �rverrm�Pt�lautaa�E�tanxpern�� 't its rnembor noted that In hano4ring.pnirtt-c l and 3.,the t fifeopraerrpr;. «er«►n+cr«:�p}mrar a lt�sre►k+q proved pith viiticai 4clttte Ai pit tit reclsl tlttttty r , #t{caltu�ti3tre�tfl`tlr�t� MSR 1>i� ill.t#16 i nxa-�s0. electors Itt each "rd. Hi tiottd thitt the I'eder3ii rulis for �itrr2lt�#���1'6srs• a ettabtithmcnt of rldinp atlowed'for a 2A6 verla�ca from exact avem9mr. and the approved ptan,stayed within.VAR limit. 3 t1iYt '11I#1 81 my or' .iNGSTON T-cometh is °a rural township of levy titast leven thp.Umad resldents tocatsd in SintM. CotttttyAt.tlad had at�larg eie tides far a bt ttliTCr cat'�►ea?ks, bite:sptlta:had CITY CLEM ns#en recently bgtwot:tt farrit and to tarn le#n 1 of tit Vt3itl3riutt{ly, in this mo.. the Nird tgjcztdd;thd idaa qr 11K!0.oroolm m'of the Clay ot't�lrt��tettt ir.�eet�ltt� Iqtk e4b0shing n ward xystent bt .quse I tts"n it r4rV%w= rnnagcnient oftha c o rr rir that arty tit the p apjsata Vould assure repminiation to aCf'i 4v of the City. atltt:r group,"` 'This,Pattltatl reports to Courtctt tlimuSh Ilia �nlief a cltt'iittlstracivar(Mor nod Is rvgi(hed to pdtf;)t1n tilt P(ATIONAL AvD.PROVEN f1i T ENDS iitatt lwy p violins Imposed by.th; atuto. of Ontnno rind by-laws Sit tilt iilulil;dipaltty 1lactuditig. 1'tte tktttltslry of t+ tirtto[pril Air401 is coA;1dcr1ng,per- the preparation of uncit/Com titttcc Ajtndas and. f6mvin t malvr study vii thetsstte cifitt�tatr c vci�us ward Ntlt>alrx, c]c ctlnas,but it dt ca tilt brive::a Or sunlmrtt•y of life n4tribor. isf r(ttlrlicipulitt which ,hwm APFUCJ11 T&SIMULD't' AVE. adopted tho 41freront xtyles,liawevlr,Won ii.evins to hate been!043Cc1ang,tttithcsystain.s;ttscdli ra niyeats.fttn 4. Mitttrmuth of .years municipal expmenrx in is a particular system is klopted.by it MutaiMp Al ty. it xtays s Qr adlmintstrat(vtr ptss.idon. VM11 it rnr a laitgtity,period. . If there-484 t'rerid o arty xort,,It stem$its betmy front tit- ■ Q.00d knowlodp of rniitkipM n til7a mi) largo c f o c A i c i n and t o w a r d ward ticctlatttE fit tlin tltt.t f�. ttiurtiadpad fiirtt=4.,niunicipo[taw. y�rs;CiCatict;ster�popu�liittcain"'yfi,Sgy),I�ttctiencr 4 i4"f,��9), . fi'�epeaa (13,8$0), 1!lcir0i DorCttestCt ��.��: �t �s�t►w>t * A.M4C.T.dc.ai xtadeo or equivalent educational t l2tt,669j. Vaughan(56 766),aria W- 10�snr 193,0281 uvc bnskgroond. all adopted ward systemst, tt er dlf ault,to be.certalt�that Mcords tart: omplete in:this mk lint Tharttbulry(t.434) a Posao.s oxcellernt a ommunization said public see=to he the airily rnttnactpattty which litis rooved from xelativ i s skiffs, ward to Warge citation In fife iaxt'fesri years. tit L U,:t110 Fort Eric town epunttl approved a by-taw aviit i?c of intcecsi 1a an�I►tl,lirs cttrr i►tty changing it from a ward let an at-targe system.On;appeal, c�rtting3ra tt�t $4f?,dtfCf ra ige.Satary It complemented the .€IMF! ruled that fart Eric "tuxt maintain the Ward 41 an sxceliaat.employee benefit package. systcrtl, Tilt ward's reaitctiini; put grtllt weight on its ttattftratlndivitttttttslife:ibVitetitoa' I ice cent Ictc t"incirrt tttflc.the tOw liars trot frubtfc{mod its.fttt nt to: sCt ` 9p y' rvidcly aruiz Yi i s cn tt app riare ti=involvement's gorifidence,quoting i`tip Number J:28�� co: at er a t+lt.t� Ateectrlr of human ttesourm 141861a, L7onettt J.t{,.l:e>tnl And Urban P,t±t;iice tn.Capails.'1"ucoratrr; Gariraratilin of the Lily of:il ingstvlt tin r,1986.P��ata•ari, U-6 Quist 0 s tet M5 � i��tligsttsn,�t i►n# -l+s NmIand.l .,James,' tinicipat Electoral(tttorat 6 Windt0r.0ntE100.11 V.A.`fhoiit ltrdek tInivenity, 1091, Re City tEf' lstrl�c t i4'eFd ltctltvi!iort,t7 L7;tal;tl,tkcPastts(tort ),Ir.331. "TAE CITY OF KINGSTON IS AN EQUAL QPPL1-RTUNtTY EMPLOYER." Itc Tvwnswv rrri,Lcunt5rih,'ll o.M.ti. iteporia(11111),P. M, "The City of KInOs.ton I!on Emmi Opportunay rrnployor" T; NIUNICIPALWORLD tie ffl,461—Aef. 3 w ADVANTAGES AND s D NIAM. 1:WARS AND AT UkA E ST9M* M OMVMW ,E 3 1r p$ TORAL pct ti eltetoral Pedertnces.are artloulated asvotosv aid trsmiated Into seats. ere are four bage electorW ftthulalt "pis (1y.usw 1h the 04.eCTAGn a% tnetrilciPal couA-.3i3.lrt'6nt&j O. A. The ward systems d1vildes the rirturde itty :14to Sea raph c areas"cr *Ws.. Wih ward. nta1f 1 3y e be of ifft' it " or LOOM" who then :ete one Ou"Cii ta the" U i Is refereed to AS S. The rr#ultl-vrarrl stern is $1MH1r to the sirs e-rO*Mber ward systOM with tm. extep on ftt ea wad ej niwe this .CM COUX111or 'ft ft fhVnjCjP&f council. This system is reftered to a&die.m�tl �r�r���c ward.s st nt, C. The third electoral syltern is talled:ahEar e.00r d�eral 'rota $Ptem Uhdeer this formula the entire murkipailty constit os a "wardw and all '.iolactors of the. municipality havo -an oppommfty wif-P for all mem of the Munidpel 0mvil.. D. The fourth ei+ecwal *y*tem used in the ProVtnft b called the rMxqd,system. Here, sornit municipal tvndHsare eta by uslog a Combination of any of the above formulize di bmss ed. LL-_Fc"M 3XSTEMS This section provides a per;"pective based on .e review of the literature and general ex eritnee, with. vaious V/P et of rM�Unic aI ejectomt Systems. It does not necessarily represent the vlews w� policies of the Government of Ontario or the Ontario Mqnl.dW Board. a "`�8!"ds Stern Is 9"Crolly accts that the 00" Wfterr *Ov'14dft Yours with reAresentatives: who art more irgjrnatei + ltrtera tad : l rr±ti e , lac owl doai is +fit the needy of tho. �41 ins ih tcit w t'sis ' f .4@#Agnf. Gim thIs► it I C4iftshl p. i tw th ' a lil r d ele ^, tire` ;I ar'pment lids A 'been ritad� mat �h±e war+ � �� has t► btlliijo..:d le of mAns .slued represontatives rore Qarochlol. i o i is vy o t Propoftents of * erttrd SYStChr w6 t rer p f the le..oe rnu1tl,"r *mb*r tyoo rote that ward systems .umd to pevdsace beer Cistr133r� a cmnub iltyt and rreprta�tatl�r�naxss. Vpdtr a ward system, the People have A dlear a Ad dlreCt access to the municipal CoUrKillors and to the 4e0lsipr tit,t y maue. is � tlt m. to expr U.an. Wormed,opinion:about tht pe thole viouncillot ai sl the Ruty of the Wvi es prided,b c©vnidj th the murslclpalt , thro the elLwetorbl,,pr~t ss. At.jha dame s t f officials are provided-with Oplort l ty to tact publ :olinl;n,.Iry that tr eii WO h they repre.sefkt. y A ward sot;em guatofttees representa[tioo fdr the people of a givers ec gra,?h1cal area and Improves their mess to their elected representatives. < r it s nitric , ,r �+ Are' fnet uaranteed repree+erttatTo on the muntelpai caumq]. A single or mutt€wrhtmbier wank-system teridt to 41tperxe power. ft might be percelved that It would be:hwder for a councit whose membership represents diverse Intarests. wact in unison. However, the srrraer the 'ward the more responsive the courvcll is tv the .heeds 61 small ;gra pt its the c-ft;m- At"Ity and the better representatlon of .nel hbourhopds and cornmun ty groupings or settlements of.doflned natural areas. Ward systerns:tend to reduce the cost of election camp gns,by reducing the number of electors a candidate must contact4frectly.or indirectly. The more voter$L a icand. date rnust corttact the less helshe can rely art Persorw enorgy 4Artd resources to putdiclie 'hislhor �Ihtfnr mm The Ur'gor the mun cipailty!, the greater the Import s - t or:gertlza i�sl And lift-antial r: cos and access to the media. > +Mn ' the awe lC literature Indi tes that a e rie s ititi t a +r 04o0o1jo +aeiuot tly A the more aff�t� r abe irho moth aye �r�t�h is 4*6661 Of tt* wt r tai e t to I r rom 1 not VoIV duce tht COSU Of °CIMP418M. "they uee the :1 port the mtdia 4nd 3ve surnsurtlr airg lts more hIe W&rd aYAWns tend to thocurage-a higb voters turnout. In a,.Study, prepared for 9,11W W1kt.*rjQO. R.4816* Review Vofflmiulan" it wan Khaw'n. that .the, 1ev61 of voter -turnout In myn ipatlVes W the wards was cc+r,st tOnttyf higher Me the tiedtion yeakrs 1072, an irld 15n th." ���r turnout in Menic pal,ition with an-at-large system,during the.'same ele�r ors. i�. 1�t-Lar a �e�ere3 fete � .s�C+sri� � The election of a municipal council UsIng.the ltat 1ar%O" or lmgvwrar vote' s .m p vl s, =#rte f callyj the bet de t Oecloral We of support of all eleeted officieft. M-1 ge systems. tend to emphasize. the community as a whole rather than whal One might terra the "n ighbourho 'as the basis for OcIslon making. 3 A14;trge elcct1oos tend to carnpllCate the took df the; voter by requiring him(her to become Informed on the policy positions of a large Number at. candidates. y At-large elections tend to favour incumbeMs more than -ward elections because In the absence of party labels*nd platforms and g1ven tt*long list of candidates, a premlurn Is placed cn name recognition as a means of decidlt how to vote. This situation gives indunahents an obvIous advantage. Sir}ce iAcu bents are favoured: rjy at-Carle. elVC.tl W, Ott- Level Of 01eetoral competition tenets to be low. bertous candtcla�r gat teluttramt to Chali rage iracurnbonts and a tclamat ons to office are common.place. , 8 At-14r a ecti� Incre w tho cost o c ��? &M th liou r can di'd t nth lade erai , i� rew� ..fwd : madEa. phis. SiVintion $Ives ltwumben % i bemose, can be expeollve to Mme awn, Ili C Mg.t .IVI- A-ION.. The ntario Munkipoa Act d s not set �ha Cr��t�rla for deterrn1n1i war boundaries. Therefores it Is necessary to look,r►1wwfie ft ldarw a and dtroc,d on this matter. A rave Of the academic. .titeretura on.1010C total sy tsmaf 40 Of ttZe.. Ontario municipal 803rd and t .v erl-wria adopted .for. the Ontato Electoral Muridarles CommiWan lrWtmted that whoa a COOOdIOAA Wombly I c Onsidering ward:or.ridins botmdartes the toll.owint CrIttrisa gad taker,toto Cc ideratIgnt means of communIcation. and accessibility; to g�raphl l features; (d) pope abase or electoral trends-, 3 tea recognition of settlement ptttern3 and community groupings; 0) special g"raphic considerallonst Including In particular sparsity, density or relative grqwth or loss of population; (g) as far as is .practickble, wards should be ceawn act arkd contiguous. Unnecessary ttreg,ularitles Or linv-PStties shout be wtva d i h as far as is practi ahle, here �1�9 e�i repro ta��tion #ore si - ,E P ulatlontelectors. That is to say, wards with the same number of councH members should have approximately tha same populationt electonvand Sl[tiaarjy any twv^-t11VW6r.e weayc!.A#,�Ijls hAve a"Oo iffia aly twice the papulationtelecters of a slNle-memW ward; i z e tE . > F 5 tAr 8s .i practicahlef the tmtal POlWl*ti0lleiO't*r9 in tach ward not g"Mater Qr ! tho 2 of the average i PU14�tie atd, mi avara ��t� l+�� t+�raf S Poperlat#orr aiettrf: poatl : It arrived at y divide Ole voto Mal Ion of the m icipatity by tt i total number of ounc11.1 jo by wardO. A . �- y e s3E `3 �t 4 3 Lesson 2 Maoh.inery of unicipal. Obveranment 7 The .basic distinct':on between these: two app_ roaches is quite straightforward.. In general elect ous, pandidates campaign over. the entire Municipality and those receiving the most votes cast throughout the municpalit are elected. Alternatively,. the municipality may be divided into a number of gecgraphic area, ,or Wards., with a number of members (4sual'17. art .eg441 number) to be elected from each ward. Candidates do not campaign over the whole municipality but only in "their" ward, and voters are limited to choosing the candidates in the ward in which they exercise Chair franchise. Wb.ile bath approaches are in widespread usee they. each have their Proponents and their alleged advantages and disadvantages.' These who. favour the ward system contend that with this approach ADVANTAGES OF voters are much more likely to ELECTION BY WARD know the limited number of candidates among whom they must choose, and,, in turn., the candidates are more likely to be aware of the particular neede and concerns of the Local populace* It is also argued that ward elections ensure that all areas. of the municipality will be represented on council, although this argument is weakened by the :fact that councillors need not live in the ward In which: they are elected. Ward elections mean 'less expensive campaign casts and there is dome ovsdence to support tha claim that they generate a higher voting turnout than elections at large. Proponents of erection at ADVAWAGES OF large, however, assert that ward "AT LARGE" ELECTION elections help to perpetuate and even ,accentuate differences and divisions with'n the municipality. They argue that a council '':the discussion which follows is based on ibid. , pp. 185-187. Lesson 2 Machinery of Hinnic pal. Government 9 decades to reintroduce the ward system. .goAve�sely election by ward: is being seriously considered by a Wombat of' relatively Lively small Ontario a townshJ pe :as a way of attempting to ensure a balanced representation of their diverse urban and rural. areas;. War-do are also found in a number of townships. Vh cb were formed through consolidation and:, in these . instances, .serve to provide representation from the previously .separate municipalities•: (3) PJRE-C—TAM1bU1.RFKrELEMQN In most case: e3.ecti on to atunicipal office in Ontario i a direct - in that voters choose a candidate for a panic Ular position and no other. However, upper taxer goverments are i.nda rectl y elected iLn .whole, or in part:. n ether words y they are Comprised of members who were directly elected to constituent nt lower tier municipalities and by virtue of their local. office ( r on the selectioia of their local council) become upper tier councillors.. This method of i.nd.rest election has been criticized on the ground that it results in a parochial. council with representatives feeling loyalty to their own muxi c palit.ies rather than considering the needs: of the whole area - essentially the same criticism as that. levelled at election by ward. The main Justification for indirect election has been the view that it ,provides valuable liaison between the upper and lower tier since the representatives "gear two hats.' and can communicate the concerns of each level of munic .pal government to the other. ironically, over. the years .this liaison role does not appear to hake. be performed effectively iii the case of. many county governments and. the general p jAic and even members of lower tier councils have seemed unfamiliar with the operations of their county councils. When county governments exercised few responsibilities, this lack of familiarity may have been of little consequence and, .indeed, the relatively . limited role of traditional. county governments may have contributed to the apparent. lack of public __.__.................._....._........_....... ...........� Lesson 2 Machinery of Municipal 0orver:nment elected on the ward basis xs parochi dl in outlook, with councillors Preoccupied with the individual. areas of the municipality within which they must obtain re.°election, It is also eitggestad that some representatives get elected oh. Waard h eir who would not have: been chosen if forced to obtain support: from the entire -muni:cxpal ity. Eor this reason:, it is held that election by general vote results in stronger, better qualified c.Ouu>c l:l:gxs. This viewpoint has particularly strong during the .turn of the century reform. era (discussed in unit i.) and prompted efforts to-abolish or reduce the number of wards. Anotliex arg tent. ,in favor of a general votes is that it: produces a council.,more capable of taking a bread view of the Overall needs of the nuni.cipanty. An ex ple: of the blending of these two principles clan he found in the experience of the City of Niagara Falls, prior to 19:69a, the pity e,leated its council merc ers. at large. With the formation of regional government in the Niagara Peninsula, the City. was enlarged by adding a village and part of two adjacent trnhips. To assures repres.entation. on council for the new areas of the city, four wards were established:; one comprising the former city and electing: eight aldermen:; axe comprising the former village and el..edting two aldermen -and. oho for each cif. the f crme townships_, electing one alderman each. Whatever the respective merits of the two methods of electi 'ORION Z ~ 9 4y' The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Cleric DATE: November 27, 2014 SUBJECT: Municipal Election 2094 RECOMMENDATION: For lnformation t INTRODUCTION: To provide Council with an overview of the municipal election. DISCUSSION: Intelivote has provided a summary document which provides statistic by voting by age and method, session connection by date and hour. The report is attached. Thirty-eight percent of eligible voters participated in the municipal election —48% used the Internet, 12% used the telephone (total of 60%)and 40% used manual method at voting locations. The breakdown between electronic and manual voting is comparable to 2010 election. The following tables (2014 and 2010) provide an age breakdown and participation for your information. Age Breakdown by Who Voted - 2014 Age No. Voted % by alternate method % by manual % participation Eligible web & hone 18-19 62 13 99% 1% 21% 20s 509 81 86% 14% ' 16% 30s 461 93 71% 29% 20% 40s 593 186 66% 34% 31% 60S 988 425 65% 35% 43% 60S 921 480 59% 41% 52% 70s 549 284 46% 54% 52% 80S 280 124 23% 77% 44% 90+ 68 30 27% 73% 45% UK* 521 163 77% 23% 31% Age Breakdown by Who Voted -2010 Age No, Voted % by alternate method % by manual % participation _Eligible web & hone 18-19 103 28 72% 28% 27% 20s 547 120 90% 10% 22% 30s 507 174 78% 12% 34% 40s 724 318 75% 25% 44% 50s 917 453 74% 26% 49% 603 758 463 58% 42 96 61% 70-90s 810 404 42% 58% 50% UKw 340 89 fit% 38% 20% UK's = unknown age The number of non-residents who voted increased from 8% in 2010 to 18.5% in 2014. This would include trailer park renters. Also attached for your information is ward summary of voter participation for 2014 . and 2010. Respectfully Submitted, Reviewed by: k Norma I. Bryant, MonSA,AMC7 cott Gawley, CP , CGA Clerk Administratorrrreasbrer Attachm_gnts Intelivote Election Statistics Ward Summary �y ofi I- V g.NPVry6 `Y�LP U m 4 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Magda Badura DATE: January 12, 2017 SUBJECT: 2017 Budget Schedule RECOMMENDATION: THAT Council accept the proposal of 2017 Budget Schedule. INTRODUCTION: i The following table summarizes the dates and steps for the 2017 Budget process. 2017 Budget is an important element for the Council of Municipality of West Elgin to provide direction of the operations from both long term capital (Asset Management Plan) and on-going operation, maintenance and administration. DISCUSSION: The following schedule for 2017 Budget is proposed: Timeline Tasks January 2- 31, 2017 Departments Prepare Budgets February gin, 2017 Regular Council Meeting —2017 Capital Budget Review February 23ro, 2017 Regular Council Meeting —2017 Operating Budget Draft — Port Glasgow Trailer Park February 24 - March 3rd Preparation of Draft Budget for Council March 9", 2017 Regular Council Meeting - to review the following : • Summary of Proposed Budget • Rate Increase • Capital Budget • Asset Management March 30"', 2017 Review of 2017 Budget for Operation, Maintenance and Administration: • 9:00 AM Road Department • 11:00 AM Recreation Department • 1:30 PM Water Department • 3:00 PM Administration April 13"', 2017 Public Meeting to Consider the Final Draft-of the 2017 Budget( at Regular Council Meeting ) April 27"', 2017 Regular Council Meeting adoption of the 2017 Budget and Rate By-Law. Respectfully Submitted, Reviewed by, Magda Badura 4CAO-Cler awley, C A, CGA Treasurer II FaadaeWRu�alAmtr� eern�enneonet � vAMw Ontario &OW am jjrrM1M1 M 2 iNt i�7T�1'1-t900 ll�. i.M IM ��19EZ6�1� t�Fe•; 514,�7� Regional Economic Development Branch .lone 1,2018 [lonald Priest President Ontario Plowmen's Association 188 Nkkln Road Guelph,ON N1 H 71.5 Canada Emall:doe ft ciydss(8 mall.com Door Donald Priest: Thia'Letter of Good 9tandW will cerdfy that the Ontedo Plawnwo-a Aswolation Is Incorporated as an Agdmknl Amt within ttte M=Wng of the Ate!end Nomura!OVganhnhbne Ad(AHOA)of the Proving of Ontario. Under#his ftlslatfon Agricultural Assoaatlons are conwiderwi rwnrVM carporatlans,wthcout share capital. The Ontario Plownm fs AssoclaUon was incorporated In 81MM911. t6 The AgriatdtWW and Whouh f Organkafta Act(AH04)was paused Into legislation in 199 0 and combined three piece of legislation and all Incorporated %"i I an. iona Into one Act: Under do AMA,there are no lefts patent,dwrdos or corporate numbers Issued. Each organization life an annual Tatum with the Ontario Ministry of Agriculture, Food and Rural Altair. This Lester of Goal S'taruling is proof of your InaNporadon and that you are current wfth your annual filing regcidrernents. If you have any questions please do not hesitate to contact me at 1-88B4W-2372 and enter my 10-digit number of 519-8263115. S�oer+ely, Helen Scutt Agriculture Organization Specialist end /001EE 11 111C®unt November 28, 2016 To: Elgin County Municipal Partners Re: School Zone Signage Please be advised that Elgin County Council adopted the following resolution at its meeting held on November 22, 2096: "THAT a consistent roadway signing policy be implemented at each school zone along an Elgin County road as follows: i All school zones adjacent to a county road are posted at 50kmlh, unless otherwise directed by the municipality to lower the speed limit to 40km/h, have oversized (80cm x 80cm) florescent yellow School Area signs and are signed as Community Safety Zones from September 1 st to June 30th annually; and, THAT each municipality be requested to provide a list of schools along County roads in their communities; and, THAT each municipality indicate the need and desire to have a Community Safety Zone established at schools in their communities adjacent to County roads, and whether or not 50km/h or 40km/h speed zones are required. - Carried. (signed) Warden Bernie Wiehle" Elgin County Council believes that a consistent roadway safety policy implemented in school zones across the County will help to ensure the safety of Elgin County children. In order to implement this policy, the County of Elgin respectfully requests that your municipality provide us with answers to the following three inquiries: 1. A list of schools in your municipality adjacent to Elgin County Roads; 2. The need and desire to have Community Safety Zones established at these schools; and, 3. Whether the municipality desires the speed limit in these zones to be 40 km/h or 50 km/h. . . . 2 County of Elgin Adminlatrative Services 450 Sunset Drive St.Thomas,ON N5R 5V1 Phone:519-631-1460 www.elgmeountyca i i Elgin County Municipal Partners - 2 - November 28, 2016 The report titled "School Zone Signage" is attached for ease of reference. If you have any questions please contact Deputy Director of Engineering Services Peter Dutchak dutchak elc in.ca). Yours truly, Katherine Thompson, Marketing and Communications Coordinator Enclosure cc Peter Dutchak, Deputy Director of Engineering Services, County of Elgin PurraF3T,:QfPb7WM1 REPORT TO COUNTY COUNCIL FROM: Peter Dutchak, Deputy Director of Engineering Services DATE: November 4, 2016 SUBJECT: School'Zone Signage INTRODUCTION: At the October 18th, 2016 meeting of County Council a report was presented in response to a letter from the Port Stanley Community Policing Committee requesting additional safety signage for the Port Stanley Public School on Carlow Road. The following resolution was passed: THAT staff be directed to prepare a report for Council's consideration on the costs for establishing community safety zones; and, That the OPP be requested to increase traffic enforcement on Carlow Road near Port Stanley,Public School immediately; and, THAT each municipality be requested to provide feedback on the need and desire for Community Safety Zones at schools in their communities; and, THAT the presentation titled "Signage on Carlow Road in Front of Port Stanley Public School/Port Stanley Arena"from the Port Stanley Community Policing Committee and the staff report titled "Safety Signage at Port Stanley Public School and Arena"from the Director of Engineering Services, dated September 28, 2016, be received and fled. This report provides options for school zone signing in order to create a consistent signing scheme for all schools along county roads. DISCUSSION: There are 12 schools known to staff that are adjacent to Elgin County roads. Each one of these school zones has consistent signage. Specifically, each school has florescent yellow School Area signs and the road is posted at a maximum 50km/h speed limit. In addition, 4 schools are also Community Safety Zones - Dutton/Dunwich Public School, Springfield Public School, McGregor Public School in Aylmer and New Sarum Public School. These areas are currently signed as 50km/h with Community Safety Zone designations. Currently, no additional road signage is automatically warranted in any school zone adjacent to an Elgin County road, however, options for additional signage and/or lowered posted speed limits are available to County Council. { Community Safety Zones Community Safety Zones are identified by signage and a by-law to inform drivers that they are entering a zone that the community has designated as an area where driver vigilance is paramount. Fines under the Highway Traffic Act may be doubled within these zones. Ideally, there should be documented evidence that public safety is of special concern in the area considered for a "Community Safety Zone". Police enforcement is integral to modify driving behaviours through an area. "Community Safety Zone" signs are dismissed by the driver if the road itself and its adjacent land use do not communicate to the driver that this section of roadway is obviously different. County Council established the following warrant criteria to establish a Community Safety Zone: THAT all future requests for Community Safety Zones use the following policy to determine if the zone is warranted., In order for the establishment of a Community Safety Zone the area must comply with 3 0 ut of of the following criteria: j o Minimum traffic volume of 2,500 vehicles per day High truck traffic (>5916) • High volume of children/seniors crossing the road or walking on the shoulder of the road where sidewalks are not present(school or seniors home near or within area) A Poor sight distance for the posted speed limit. THAT regardless of this policy, Council may elect to grant requests received by . local municipal councils at any time so long as all costs are borne by the requesting municipality. Although all school zone areas do not automatically warrant the establishment of Community Safety Zones, Council may choose to implement them if requested by local municipal councils and at their cost. The cost to implement Community Safety Zones at the remaining 8 schools adjacent to Elgin.County roads is estimated at$10,000. Community Safety Zone area by-laws may specify hours, days and months of the year when the by-law is in effect. Reduced Speed Zones—40kmlh As noted above, every school zone along a County road is posted at 50kmlh. Some communities have established 40kmlh reduced speed zones in every school zone. Other jurisdictions have only reduced speed at schools within built-up communities, and not in rural school areas where students are predominantly bussed. Jurisdictions that have implemented 40km/h school zones cite the clear link between slower speeds and fewer crashes and injuries to pedestrians. Drivers will always tend to drive at a speed that feels safe and comfortable travelling based upon the road conditions and roadside environment. Establishin g a 40kmlh reduced speed along to p g some cations may not automatically be adhered to by drivers, therefore, police enforcement will play a key role in the successful implementation and ongoing effectiveness of lowered speed zones in school areas. The cost to implement a 40kmlh reduced speed zone policy across the 12 schools on county roads would be approximately$15,000. Reduced Speed Zones —40kmlh "When Flashing" An option exists to install a reduced speed zone system with flashing beacons during times of the day when students arrive and depart the school. The advantage of this system is that traffic moves past the school at normal speeds most of the time. At critical times when students are arriving and departing the school, flashing beacons fixed upon 40kmlh "When Flashing" signs are activated, signalling increased awareness to motorists. The main disadvantage of this type of system is cost and maintenance. Staff obtained a quote to install a solar powered system with cellular communication to program the timer and calendar to correspond with school timing for a price of$40,000 per school zone and therefore this option is not recommended due to a nearly$500,000 initial cost to implement at all schools adjacent to county roads. In addition, one study concluded that the increased effectiveness of a flashing beacon system as compared to a continuous 40km/h zone (sign only) is not necessarily greater. In contrast, the placement of signs without the flashing lights results in the 40 km/h speed limit being in effect at all times. School playgrounds attract community activity during non-school times, therefore, maintaining a lower speed limit at all times may be beneficial. School Zones adjacent to County Roads Signing Policy- Summary of Options Current Practice All school zones adjacent to a county road are posted at 50kmlh and have high intensity reflectivity florescent yellow School Area signs (blue signs are standard). Option #1 —Add Community Safety Zone signage All school zones adjacent to a county road are posted at 50km/h, have oversized (80cm x 80cm) florescent yellow School Area signs and are signed as Community Safety Zones. This would require 8 additional school zones to be established as community safety zones along with preparing corresponding by-laws. Staff recommends that the Community Safety Zone be in effect from September 1St to June 30th annually. Existing School Area signs would be replaced with larger ones. The cost to implement this option is estimated at $12,500. Option #2 — Reduce Speed to 40kmlh and add Community Safety Zone signage All school zones adjacent to a county road are posted at 40kmlh, have oversized (80cm x 80cm) florescent yellow School Area signs and are signed as Community Safety Zones. This would require 8 additional school zones to be established as Community Safety Zones along with preparing corresponding by-laws. It is recommended that the Community Safety Zone be in effect from September 1st to June 3& annually. This would also establish 12 new 40km/h reduced speed zones. Staff recommends the 40km/h zones extend 150m beyond the school property limits. Existing School Area signs would be replaced with larger ones. The cost to implement this option is estimated at $27,500. Of these two options, staff recommends Option #1 at an estimated cost of$12,500 funded from the anticipated capital surplus in the Intersection Signs Replacement project (#62601601). As stated above, this option would consistently sign all county road school areas with larger florescent yellow School Area Signs and designate all school zones as Community Safety Zones from September 1 st to June 30t" annually. Once this signing scheme is implemented its effectiveness can be monitored. The opportunity to additionally implement 40km/h reduced speeds zones across all schools will always be available to Council at any future time. CONCLUSION: At present, every school adjacent to an Elgin county road has florescent yellow School Area Signs and is posted at 50km/h. Four schools are also signed as Community Safety Zones. No additional signage is automatically warranted in school zones. Council has the option to provide additional signage on roadways in school zones and this report has provided some information on these options. Staff has recommended that Option #1 be implemented across all schools adjacent to county roads at this time. Council has also directed staff to request municipalities to provide feedback on the need and desire for Community Safety Zones at schools along County roads in their communities. This will be done once County Council approves what type of signage scheme should exist. RECOMMENDATIONS: THAT a consistent roadway signing policy be implemented at each school zone along an Elgin County road as follows: All school zones adjacent to a county road are posted at 50km/h, have oversized (80cm x 80cm) florescent yellow School Area signs and are signed as Community Safety Zones from September 18t to June 301h annually; and, THAT each municipality be requested to provide a list.of schools along County roads in their communities; and, THAT each municipality indicate the need and desire to have a Community Safety Zone established at schools in their communities adjacent to County roads. All of which is Respectfully Submitted Approved for Submission Peter Dutchak Mark G. McDonald Deputy Director of Engineering Services Chief Administrative Officer 4 Associadan of 1 A) 3 Municipa des Ontario Cie 0f the President ..................� .: ,., ..... ..... ..y. ., ..,.��` 1. ..-.._..... For distribution to Council December 15, 2016 Dear Municipal Colleague: I'm excited to share AMO's 2017-18.Strategic Objectives. It's an ambitious plan that will help us to promote municipal interests over the next 16 months, heading into the.2018 provincial election. This year the province introduced 12 pieees�of legislation that.affected us, along with many regulations.We expect 2017 to.be:even.busier.There's been an incredible amount of provincial and federal consult'atfo' n. Some of our members have remarked that if it weren`t for AMO, they could riot be' 'in the:know,'let alone have assurance that municipal views Were being presented to gove rn ment in a timely way. Our work keeps municipal interests front and centre at Queens Park, by offering solutions, and by working hard to try to get the responses We need. We've had success in preventing some harmful policies from finding their way into legislation. We've also been successful in advancing particular needs -the most recent is seeing every municipal government receive formula based funding from the Can=On Phase 1 Clear Water and Waste Water Fund. This did not happen anywhere else in the country. AMO has 43 Board members from municipal governments across the province and. our work benefits from the wide input. The Directors you elect every two years come from communities of all sizes, from very sniall rural and northern to urban centres and.upper tiers. Those Directors, along with the chairs of NOMA, FONOM, ROMA, OSUM, MARCO, LUMCO, and the two Wardens Group help pull the municipal community together, creating valuable linkages and depth. Our shared success counts on your financial support and your voice. I hope that we can count on you for both. I also want to share information about two other AMO corporations that serve Ontario's municipal community. First, Local Authority Services, or LAS, provides leading edge services that save you money and create opportunity. For example, it offers an LED streetlight program that cuts electricity consumption. The program has been used by many, reducing their energy consumption by 40 to 70%. It was recently recognized by the World Bank and it won the 2016 Lightsavers Canada Award. LAS followed up that success with a recreational facility LED lighting program. It pays to invest in LED. J2 200 University Ave Suite 801 www-amo.on.ca TO 416 971 9656 1,011 FreF in Ontario Toronto, ON, M5H 3C:6 amotanjo.on.sa Fax 416 971 6191 877.426.6527 2 It also pays to invest in LAS's One Investment Program, which provides Ontario municipalities With stronger investment returns by combining municipal resources. Together, we are bigger, and stronger. The same approach creates a better high-interest savings account for Ontario's municipalities-and it offers you better pricing through pooled and hedged electricity, natural gas and fuel procurement programs. These are just a few of the LAS programs that stretch precious taxpayer dollars further for municipalities small and large. Check them out at htt ://www.las.on.ca/About/What-is-LAS. If you are an OMERS employer, the Municipal Employers Pension Centre of Ontario, or MEPCO, unites 410 of the 1,000 or so employers within that pension plan. MEPCO was created in 2.006 because individual municipal.governments would have virtually h''o say in Plan design even though a small change in contribution rates can have a big,impact on municipal budgets. Your ongoing support for MEPCO creates a much stronger position for us all. It enables us to tap pension and actuarial experts who help us as employer representative to advance ideas that make the Plan more sustainable and effective. In a joint employee/employer pension governance system; Plan design and benefit decisions are critical to municipal governments' bottom:line, given other financial pressures in the delivery of municipal services. MEPCO's 201.6're' cord and 2017 activities are also attached. It shows how your contribution to MEPCO is bringing municipal employer interests to the table. i The invoices for both AMO and MEPCO have been forwarded under separate cover to your finance department. I hope you agree that the work of AMO and MEPO is valuable and that we can count on your membership in 201.7. I also hope that you will learn about and take advantage of the LAS programs. When we go to Queen's Park or to Parliament Hill, being able to say that we represent all municipal governments in Ontario is very important. Speaking with that common voice improves their listening! On behalf of the AMO Board, thank you for your support. Season's Greetings! Yours sincerely, C A�, Lynn Dollin AMO President Encl. a L (p `T GAT"S tH Yf"` NfSi1.. Y 1v5 I ocal Ix��k�� �-n 1 �'�'�7����at, n," ( fC Authority �� � 'ffi IR 200 iJniversiq Ave. Suite. 801 Tel A16 9719856 Toll Free w Ontario Toronto ON, M5W K6 �1 10@amo on.L,i Fax 416 9718191 R77 426 6527 Assuc�al�oaof unicipalifies ontado 2017 S Objectives #i Policy and Program Design nn Work Why? To achieve better outcomes that help municipal governments in their direct roles and responsibilities and other matters that shape and support strong communities. How? AMO's actions include developing positions,working to influence governments'agendas and drafting of Bills and funding programs, reviewing Bills and promoting amendments as needed. Priority Areas: Municipal Fiscal Future through AMD's"What's Next FPPA Reveiw/Fire Safety Table Ontario" Housin g Strategy Aggregates Act Land Ambulance Dispatch Modernization • CAN-ON Phase Two Infrastructure Funds LongTerm Care/Seniors Changing Workforce Review Marijuana Law and Implementation • Climate Change UdnicipalActand Conflict of interest • ConseryationAct OMB Reform • Coastruc#0nL!an Act Police Services Act/Modernization • Debt/Investment/Prudent Regulation • . Public Health Panel • Double Hatter/Bill 109 Monitoring Waste Free Ontario Act • Expanding Medical Responses(OPPFA fire med proposal) WaterTaking ##2 Building Value for Members Why? Helping members deal with the outcomes of policy and program changes so they are'on top of things',incorporating change as efficiently as possible. How? AMO will develop and provide different tools,knowledge and skills that are meaningful and supportive of municipal governments' responsibilities in a changing world. Priority Areas: Open Data e-Learning and In-Class Councillor Training Updates • Digital Government NEW Symposium:Changing Labour Farce Codes of Conduct for Elected Official and Staff Human Services Symposium 11 • NEW Training:Managing Conflicts,Codes of Conduct& Asset Management Symposium More...from Munie 1palAct/ConfllctoflnterestAct Energy Champions #3 Reinforce Relations with Members and Others: Why? An informed membership will strengthen overall advocacy,locally and regionally, How? AMD will increase its'field'presence and expand its membership involvement in activities.. Priority Areas: • Bring new volunteers to AMO task forces Capacity building program for Asset Management Increase use of technology as an outreach and input tool Review membership communications approach ## • Strengthen the Corporation Itself Why? The best practice measure for not-for-profit financial health is a diversified membership revenue streams. How? Develop long-term strategic partnerships between AMD and the municipal business community. Priority Area: Develop a Business Partnership Plan and execute strategic complementary relationships MEPC0 Municipal Employer Pension Cemre Ornaio 2016 K 2017 Priorities Input to Ontario Ministry of Finance on the proposed Monitoring/assessing the performance of the OMERS Ontario Retirement Pension Plan (ORPP) initiative that led Investment Strategy,changes to plan assumptions, to exemption of the OMERS Plan from the ORPP; implementation of the OMERS Funding Management Strategy,OMERS Plan design changes and the cumulative impacts of these matters on risk management and the Input to the OMERS Board on municipal employer ability to return to full funding of the OMERS Plan; perspectives and cost impacts on the inclusion of municipal non-full time employees in the OMERS Plan; Advice to the OMERS SC Board on OMERS Plan cost and labour relations impacts of CPP integration with the Monitored the Federal CPP enhancement initiative and OMERS Plan; promoted municipal employer considerations in integrating CPP changes with the OMERS Plan; Monitor the development of legislation to create a new Ontario Financial Services Regulatory Authority and Continued regular MEPCO Board dialogue with the OMERS impacts on the OMERS Plan; OAC Board Chair and OMERS President and CEO; Assess the Federal Infrastructure Bank proposal and Provided advice to AMO OMERS representatives on pension plan impacts; changes to OMERS Plan assumptions,the performance of the OMERS Investment Strategy and the MEPCO focus on investment risk management; Evaluation of MEPCO communications tools and development of the 2017 Communications Plan; Updated the MEPCO OMERS Primary Plan Pension Platform,which provides guidance to the MEPCO Board, Continue regular MEPCO Board dialogue with the OMERS and to AMO OMERS representatives on OMERS Plan design OAC Board Chair and OMERS President and CEO; and operation; Develop a 2017 MEPCO education session; Delivered MEPCO education session at the 2016 AMO Conference on the OMERS impacts of the proposed ORPP and CPP enhancement; Continue support for resolving MEPCO member concerns with OMERS as they arise; Provided regular updates to MEPCO members on OMERS and public sector pension legislative/regulatory Monitor OMERS governance and representation; developments. Provide regular updates to MEPCO members on OMERS and public sector pension legislative/regulatory developments. i i Mr. Dave Cryderman, Secretary-Treasurer Elgin County Plowmen's Association 114 Dufferin Street, Aylmer ON N51-1 3132 Decew�6er �z, zo�.� Municipality of West Elgin 22413 Hoskins Line, Box 490 Rodney, Ontario NOL 2CO Dear Council Members: On behalf of the Elgin County Plowmen's Association, we wish to thank you for the grant of$200.00 which you provided for our 2016 Plowing Match. We are again requesting a grant of$200 from the Municipality of West Elgin to assist us to carry on with the Elgin County Plowing Match, which will be held on September 9th, 2017, at a location in Central Elgin yet to be determined by our Executive. This Grant will help us to sponsor our 4-H Plowing Club. As an affiliate of the Ontario Plowmen's Association, the Elgin County Plowmen's Association's mandate is to showcase agriculture and country living in Elgin County. Through the plowing competition and displays at our annual Elgin County Plowing Match, we provide education, information and entertainment to the spectators who attend from Elgin County and surrounding counties. We are pleased that our Elgin County Queen of the Furrow, Anita Rastapkevicius, whose family farm is on Dunborough Road, has been chosen ONTARIO Queen of the Furrow. She will represent Elgin County at numerous functions during the coming year. We appreciate your past support and hope that we can once more count on your generosity. Yours sincerely, Dave Cryderman TOWNSHIP OF MCMURRICH/ MONTEITH District of Parry Sound P.O.Box 70 31 William Street r j� Sprucedale,Ontario POA?YO { )"� Phone 705-685-7901 Fax 705.565-7393 cV _ www.mcmurridimonteith.rom &Ma91r clerk@mcmufrichmonteith,com Reeve: Joanne uritliths Clerklrreasurer Cheryl Marshall December 12, 2016 The Honourable Kathleen Wynne The Honourable Brad Duguid The Honourable Bob Chiarelli Norm Miller, MPP for Parry Sound-Muskoka Association of Municipalities of Ontario (AMO) Federation of Northern Ontario Municipalities (FONOM) Rural Ontario Municipal Association (ROMA) All Ontario Municipalities Reference: Resolution 2016-338 Please be advised that Council has passed the following resolution at their Regular Council I meeting held December 5, 2016 for your consideration. 20 .6-338 Moved by: Daniel O'Halloran Seconded by: Ron Walton WHEREAS the Fire Protection and Prevention Act, 1997, legislates that fire prevention, public education and fire protection services are mandatary municipal responsibility, AND WHEREAS there are a total of 449 Fire Departments operating in the province comprised of 32 Full- Time Firefighters, 19,347 Volunteer Firefighters and 343 .Part-Time Firefighters staffing these departments; AND WHEREAS the fire service represents a significant percentage of small, rural and northern municipalities'managed capital assets; AND WHEREAS .the Municipal Fire Department and associated assets represent critical municipal infrastructure; AND WHEREAS there are currently no funding opportunities available from the Provincial or the Federal Government for the equipment, training, maintenant;e, operating or capital requirements of local fire departments; NOW THEREFORE BE IT RESOLVED that the Council of the Township of McMurrich/Monteith hereby petition the Provincial Government to recognize the municipal fire service as critical infrastructure by including funding for Fire :Department Infrastructure as part of the Provincial Governments Infrastructure Strategy to Move Ontario Forward; AND FURTHER that a copy of this resolution be sent to the Premier of Ontario, the Minister of Economic Development, Employment and infrastructure, Norm Miller, MPP for Parry Sound-Muskoka, the Association of Municipalities of Ontario (AMO), the Federation of Northern Ontario Municipalities (FONOM),the Rural Ontario Municipal Association(ROMA)and all Ontario municipalities. Carried if you have any questions please do not hesitate to contact our office. Yours truly, Cheryl Mf hall Clerk/Treasurer Municipality Of lest Elgin 2243 Hoskins une Rodney,Ontario NOL 2CO Attention Mayor and Council Members, December 19,2016 i The committee of Cactus,Cattle and Cowboys has been Working with a budget of$9,000.00 for ourfestival for the past two years. This year's festival w,ill mark our fourth year hoe in.Rodneyratthe fairgrounds.As I'm sure you are auvare of we held a two day ever t:this P9st year in wit ch was a Great Success. In the process of doing this,We found that not only has otir festival grown,but so have our expenses. Although we were able.to raise funds to held with expenses a'd also through donations;this year we are in the position to where we haven pay for extra supplies and entertainment. We have also found that with the Increasing prices of advertisements,we are unable to put an a festiva.l of this fnVtltude on the:prevraus budget. In previous years we have applied for vari grants with o the aunty.Last year eve.received a grant from Elgin, oUrity irk the surn of 1,000 Ofi.!will ap fy once agaih for thls�gra.ntl however I do not foresee us being awarded a second year in a row: AN ,please keep in mind that with our 50/50 draws that we hold.tiering our evert allows us to donate back:into the community. Therefore,we are asking the municipality if they would please consider raising our budget to $11,0(]0.00 this year so that we tan out on one of the Better festivals in southern Ontario. Thank you, r heresa Van devenne Chairperson for CCC I i CCC 2016 Budget INCOME EXPENSES Vendors $ 900.00 Spaghetti Dinner $1018.12 Sponsors $ 500.00 Car Show (Music) $ 250.00 Spaghetti dinner $1170.55 Miscellaneous $7886.90 Car Show $ 392.00 Advertising $3298.11 Elgin County Grant $ 1000.00 West Elgin Grant 9,000.00 TOTAL $12,453.13 TOTAL $12,962.55 INCOME: $ 12,962.55 EXPENSES: 12 453.13 CREDIT: $ 509.42 � 31--8'y` 9,� at OP" West Elgin Community Policing Advertising and Promotion Committee Chair, Shirley Slaats December 19,2016 r� 71 Municipality of West Elgin -- P.O. Box 490 Rodney, ON NOL 2C0 Dear Mayor and Members of Council, Thank you for your generous donation of your past support of your Grant of$700 to our West Elgin Community Policing, Advertising and Promotion Sub-Committee. The purpose of this letter is to ask for $700 for this upcoming year, 2017. $500 will be used to promote our Committee by publishing articles and advertisin g gu est speakers akers in our local k newspaper, The Chronicle. The additional $200 will be used to have a meal in November 2017 to encourage new members to join our committee. Publish articles: 5 articles @ $100= $500.00 Promotion for new members: $200.00 Total $700.00 Thank you in advance for your consideration to this matter. Most appreciated, Shirley Slaats Chair, West Elgin Community Policing Advertising and Promotion Committee b Ministry of Citizenship Ministere des Affaires civ'iques and Immigration at de I'Immigmtl.on I L� Minister Whistre 6th Floor,400 University Avenue 400,avenue University,6B etage Toronto ON M7A 2R9 Toronto ON M7A ZiI9 pnearl_ Tel.:416 325-6200 Te1. : 416 325-6200 n,;-� Fax:416 325=6995 Te1ec::416 325-6195 Q . s � December 19, 2016 Dear Friends: I am very pleased to invite your organization to participate in two of Ontario's volunteer recognition programs for 2017. The Ontario Modal for Young Volunteers — presented to outstanding young volunteers between the ages of 15 and 24 for their contributions and dedication to improve the quality of life in their communities and beyond. Deadline for nominations is January 15. The Ontario Volunteer orvlice Awards �- presented in recognition of oohfiinuous.years of service.to a single community organization. Deadline for nominations is January 25. This year we have created four new pin categories:that will help us celebrate.more of the longer serving volunteers. The pins include 35+, 45+, .55+, and 65+years of service. Every day thousands of Ontarians of all ages give their time and talent tv thousands of community organizations, and help.hold our communities together. By submitting a nomination, you can help ensure that volunteers receive the recognition they deserve. Instructions on submitting your nomination for these and other award programs can be found on the Ministry of Citizenship and immigration website at ontado.calhonoursandawards If you have any questions please call the Ontario Honours and Awards Secretariat at 416-314-7526 toll free 1-877-832-8622 or TTY-416-327-2391. I will also take this opportunity to invite you to visit the Ontario Volunteer Gateway (www.find myspark.ca), known as "Spark Ontario". This website encourages Ontarlans to volunteer and makes getting involved easier by creating new pathways to volunteering: it may be of interest to you when posting your next-volunteer opportunities. I look forward to celebrating Ontario's volunteers. Thank you for participating.. Sincerely, Laura Albanese Minister Optimist Club of West Lorne, Inc,: 45-257 142 Chestnut Street West Lorne ON NVOL 2PO December 28,2016 To Whom it might concern: The West Lorne Optimist Club and the°West Elgin Recreation iommittee are hosting their 4th annual Fast and.Furious Road Ra€e.onSunday May 14,2017: We are planning a 5K/10K run,a 5K walk and a A fun run for the younger children. This year we.are planning on adding the Ukm.Half Marathon. In biking With runners,their comments have been that more and more runners are looking The the chance to run the Half Marathon. Of course,with any event we have expenses. Chip Truing for the runners give the race a professional touch needed to attract the participations..This comes at a cost of$1500.We also have the expenses of the tee shirts,signage,advertising,medals and prize money. All of the proceeds from donations and runner's registrations fees less the expenses will be donated to charitable organizations that has not been determined by the race committee at this.#ime. In the past three years we have been able to donate$5;000 towards Optimist Children programs. The Municipality of West Elgin has generously donated$1500 to cover the cost of the chip Timing the past years.Therefore,we respectively request that you see fit to again cover the cost of$1500. Thank you James Husband,Colin Kittmer,Ken Neil Co-Chairmen 0"Iml INTERNATIONAL From: Sent: Thursday, December 29, 2016 11:41 AM To: Subject: FW: RE:SOURCE-MUNICIPAL NEWS FROM THE ENERGY EXPERTS AT UNION GAS Attachments: image001.png From: Union Gas [maiito:mgjackson @e-uniongas.com] Sent: December-13-16 11:37 AM To: sgawley @westelgin.net Subject: RE:SOURCE - MUNICIPAL NEWS FROM THE ENERGY EXPERTS AT UNION GAS i i woongas- RE:SOURCE MUNICIPAL NEWS FROM THE ENERGY EXPERTS AT UNION GAS Cap and Trade: Are you Prepared? .4 t As you have likely now heard, the Ontario government is launching its cap-and- trade program starting Jan. 1, 2017, which will impact municipal natural gas costs. Union Gas supports a lower-carbon future and we recognize that by working together with our municipal partners there are many opportunities to lower emissions and reduce energy costs through the wise use of natural gas. The provincial government has acknowledged that natural gas is an important part of Ontario's lower carbon energy future, through the inclusion of innovative natural gas solutions in the Climate Change Action Plan. Solutions that include compressed natural gas (CNG) / liquefied natural gas (LNG) for heavy-duty transportation and carbon-neutral renewable natural gas (RNG) from landfills and agricultural waste, which offer affordable and immediate emissions reductions. Union Gas is working with government and industry stakeholders to inform the design of the programs outlined in the Climate Change Action Plan and to ensure that customers continue to have the ability to choose natural gas both today and into the future. More information on cap and trade as well as the opportunities Union Gas is pursuing visit uniongas.com/capandtrade. There will be other changes to natural gas rates in Jan. 2017. Information on those changes is available at uniongas.com/rates. 2 i j Renewable Natural Gas: It's Not 3ust About Wind and Solar r i ;f When we think of renewables in Ontario we tend to focus on wind and solar, but there is a renewable source of energy right in our backyards that can help green our existing infrastructure — Renewable Natural Gas (RNG), It works like this. Bio-methane is naturally produced through the decomposition of organic materials in the absence of oxygen (anaerobic digestion). Bio-gas can be captured at places like landfills, wastewater treatment plants, green bin collection and farms. It is cleaned and then integrated into the existing natural gas system. Since bio-gas is being derived from existing organic material it is carbon natural and when it displaces conventional natural gas there is a greenhouse gas emission reduction. With RNG, Ontario has the opportunity to harness a local, carbon-neutral fuel source, while capturing and putting to use methane that is currently either being burned off or, worse, escaping into the atmosphere. 3 We think there is great potential for Ontario to embrace RNG as a way to green up the existing natural gas supply. So we were pleased to see a commitment of up to $100M for the development of RNG in the government's Climate Change Action plan. That investment, when combined with other private investment, is expected to reduce emissions by 1MtCO2e per year by 2020. By 2030, we estimate that Ontario could reduce emissions by eight MtCO2e per year by replacing just 16 per cent of the province's conventional natural gas supply with RNG. RNG is an opportunity that will need partnerships between the municipal sector and the natural gas industry. It also represents a potential new revenue source for municipal governments who partner with the natural gas sector to harness methane from waste and sewer facilities. We have a team of experts focused on developing this opportunity and we encourage you to engage with us if you have potential sites within your community. For more information visit Uniongas.com/rng or contact your local Union Gas representative. E Paying Our Share — A Big Contributor to Your Local Property Tax Base 4 P h r u: �f.hyc OV,"��� x l I F YI jry;§ s � }r{ ANA 3f �P r � kZ rti i v�coY„�,=.,1 yF•�i i3ki,l1�Y � i.,. - �i�r '� �.. a.e Sr?�ry'4j5r. M f 1 Did you know that natural gas utilities such as Union Gas are the only utility in Ontario that pays property taxes on each and every meter of infrastructure? This means that every time Union Gas invests in new infrastructure to meet the growing needs of your community, there is a net annual increase in tax revenue. In 2015, Union Gas paid over $67 million in property taxes to the communities we serve. Most (87 per cent), of those taxes are for our pipeline infrastructure which does not require any typical municipal services. To put that number into perspective, $67 million is equivalent to the entire operating budget of the City of Woodstock. For many municipalities, Union Gas is among the top five largest property tax contributors in the community. These taxes were put in place years ago to help compensate municipalities for the costs associated with Union Gas working within Municipal right of ways and put us in a unique position in terms of a municipal partner. We are proud of the contributions we make to the communities we serve and these tax dollars help support the partnership we share and the fact we have the privilege of working within your municipal rights-of-ways. Beyond making sizeable property tax contributions, we have invested heavily in constructing new facilities in Ontario such as training centres and office buildings; we maintain our entire call centre infrastructure in Ontario and make significant contributions to local community improvement projects through our community investment program. 5 Can Union Gas Help You Save Energy? Lfa 1 3 @1q, 111 f I i 1 Y I I It may come as a surprise, but Union Gas is in the business of helping our customers use less natural gas. In fact, since 1997 our energy conservation programs (also known as demand side management (DSM) programs) have helped Union Gas customers save over 7.5 billion cubic meters of natural gas, or the equivalent of heating 3.4 million homes for a year. That's good for customers, the environment and the economy. Many of our DSM programs are designed specifically to help municipalities reduce their natural gas use and lower their energy costs. If your municipality is making investments in new natural gas equipment, upgrading insulation in your facilities, or making other energy-efficiency improvements, make sure to contact Union Gas to see if you qualify for our energy-efficiency incentives. Union Gas' EnerSmart Affordable Housing Conservation Program recently presented a cheque to the City of Sault Ste, Marie Housing Corporation in the amount of $119,708! The Ontario Energy Board recently approved an increase in our annual DSM spend from $35M in 2015 to $64M in 2020, which creates additional opportunities for municipalities to save on their energy costs. Union Gas also offers a wide range of incentives for residential customers, many of which may benefit your residents in lowering their energy costs. 6 I I To learn more about our programs visit uniongas.com/savemoneyandenergy. Community Expansion — Connecting More Rural, Northern and First Nation Communities — Update ` (rE' J 4 J f'•l�l 1 I k 6 I w i Il?r'y -h Y. I. NN � yf.4. For many years Union Gas has been advocating for a new regulatory approach for the expansion of natural gas service to rural, northern and First Nation communities, where such projects would otherwise be uneconomical under the current expansion framework. In 2015, Union Gas filed an application with the Ontario Energy Board (OEB) seeking approval for a proposed new regulatory framework and approval to apply that regulatory flexibility to five specific expansion projects serving six communities in 2016, as the first stage of a multi-year expansion initiative that could include up to 30 new communities in future years. A key element of the Union Gas proposal was contributions from existing gas customers to partially offset the project costs, much like is done with other utilities in Ontario. Union Gas' proposal was subsequently placed on hold by the OEB in order to proceed with a generic hearing to decide on a new regulatory framework for the expansion of gas service to new communities that would apply to all future project proponents seeking to serve new communities. On Nov. 17, 2016 the OEB issued its new regulatory framework. The OEB framework differs from the Union Gas proposal in that it does not allow the cost of new expansion projects to be partially offset by contributions from existing customers. This means customers in these communities would be required pay higher gas distribution rates than were contemplated under our proposal and the number of feasible projects, will likely be reduced. Additional sources such as government funding could, however potentially help offset those costs. The Ontario Government is expected to have funds available to help with expansion/conversion costs ($200M in loans and $30M in grants), although the details of this program are not yet known. Union Gas remains interested in expanding service to new Ontario communities. Once we've reviewed the decision in more detail and have more information about the Ontario Government's program, we'll be in a better position to determine the specific community expansion projects we will move forward with. 0 tnion"as it:!i�r:elra i'sa�nr�,�9:nlnh�r:�y 1 From: Sent: Thursday, December 29, 2016 11:06 AM To: Subject: FW: Connect to Innovate Program to Complement SWIFT Network in Building #Broad ba nd ForEve ryone _.m. .. ..-__...._....._ __ ._. ___._.__.,...__..___._..-.------------------------_- From: SWIFT Network [mailto:info=swiftnetwork.ca @mai1183.wdc02.mcdlv.net] On Behalf Of SWIFT Network Sent: December-15-16 4:20 PM To: sgawley @westeigin.net Subject: Connect to Innovate Program to Complement SWIFT Network in Building #BroadbandForEveryone Connect to Innovate Complements SWIFT View this email in your_browser A/ I FT SouthWestern • Integrated o Fibre o Technology OShare O Tweet O Forward Connect to Innovate Program to Complement SWIFT in Building #Broad bandForEveryone In an announcement today in Wakefield, Quebec, the Honourable Navdeep Bains, Minister of Innovation, Science and Economic Development, announced the launch of Connect to Innovate, giving a name to the program promised in the 2016 Budget to expand broadband in rural and remote communities across Canada. Budget 2016 committed $500 million over five years, starting in 2016- 2017, to deliver on the Government of Canada's priority of increasing high- speed broadband coverage by extending and enhancing broadband service in rural and remote communities, and Connect to Innovate will be the program to direct that investment. "Ultra-high speed Internet connectivity is critical to rural economic development and the Connect to Innovate program is great news for rural and remote Canadians," said SWIFT Board Chair Gerry Marshall. "This announcement makes the Budget 2016 commitments real and tangible and will complement our work at SWIFT as we build broadband for everyone." "SWIFT will cover more than 350 communities across over 20 counties and municipalities in southwestern Ontario, Caledon, and Niagara Region," said Executive Director Geoff Hogan. "Connect to Innovate will provide complementary investments to help expand broadband access across the country while we work to connect the nearly 10% of the Canadian population that lives, works, and plays in the region served by SWIFT." The Connect to Innovate announcement follows the federal and provincial overnment's commitment to invest 180 million in SWIFT through the New Building Canada Fund's Provincial-Territorial Infrastructure Component—Small Communities Fund. SWIFT was created by the Western Ontario Wardens' Caucus, which represents 15 counties and more than three million residents in southwestern Ontario. In addition to leadership and significant investment from the Western Ontario Warden's Caucus and funding from the federal and provincial governments, the Region of Niagara, Town of Caledon and City of 2 i Orillia are also supporting the project as full members. SWIFT has received support from the Southern First Nations Secretariat, school boards, colleges, universities and health care organizations. The SWIFT Initiative is based on the principle that everyone in Western Ontario deserves access to high-speed Internet, regardless of the size of their community, their age, education, or where they work. SWIFT will build an affordable, open-access, ultra-high-speed fibre-optic regional broadband network for everyone in southwestern Ontario and Niagara Region. For more information, please visit www.swiftnetwork.ca or contact Geoff Hogan, Executive Director, at 519-375-6172 or geoff.hogan(cswiftnetwork.ca Want to make sure your family, friends, and colleagues stay up to date on SWIFT as we build #broad bandforeveryone? Use the buttons below to share this email on social media or forward it to your network. OShare Tweet O Forward { 0 49 The Southwestern Integrated.Fibre Technology(SWiFr) project is a long-term plan to help.the region compete, connect and keep pace in a changing digital world. SW T Its based on the simple principle that regardless of who ... I F you are,or vuhere you live or work,you deserve access to.: 5outhW-Otern Integrated a Fibre a Technology high-speed Internet. l Ultra-high-speed fibre broadband for ever v one: Demand for internet technology gy is grouting faster than anyone can predict.What we do know is that internet access is now essential to how we work, learn,socialize s ' T SWIFT Model gui�d;rtng and play,That is why SWIFT is aiming to build a far-reaching dY k s,i fibre network that would d U `pPOOt fir", i'k connect the entire region with ; services of up to aoo Gbps. S17Ui{FTvulllexpand the reach oexistingfibre r F networks to about 35q internet access point The$270-million project is airy'k?oifts of Presence"{POPS) Ir>cludmg funded by the federall p p s fi aeslth o ion densities as LpVv as provincial and municipal '�.; four pebpLrS per square I<ilometl'ea This governments,and the f Ill,mk lit e`as er`faste end r: r private sector.SWIFT •¢°!°d4° intetr�efsetuice`prouidersilSps)to members will also include i°���+ , h'oopn ct h ales ancf b�sI ss 'S school boards,colleges. 'h�gki�speed Internet universities,the health V, 'laro�lcicrshiivh Vvo�k uvlthWiFT WILL care sector andYrtatch public fundin yitl i their ow First Nations irtvestme'nts to build broadband Infra communities to stru>ture Theyv4rlllcos7tmue;to own and l.11tom°� - ensure everyone wi°d:a� csperpte their netvcroricsaand deliver ser in the region �yices d1t0t'Uy to customers S�X/1Ff s role benefits. vi<Ill be to hold:providers accountable for fulfilling their cemmitrrients SWIFT covers an area with more than 3.5 million people -about so%of Canada's population-across nearly 20 • portion of_the fur dih_ Will help connect counties and single-tier municipalities. pubf�e services and large.;businesses to the fire he1work, il"• Boosfirtig high=spee�laetvice t'o Why SWIFT? gov- I... . n_'.... I F, universities;and oolleges and hospitals helps.improve Supporting economic gp°®W' I� irnpbrtant public services wh:I a giving he project the Scale needed to.expand Improved high-speed fibre internet will: fibrefurtherthroughout the!region: Attract business and new investmentsWfl"T Willlae self::fundirig and sustalrable, Open up new marketplaces for Local businesses. The Broadband DeVeloprnent Fund which Provide opportunities for people to create new wiLlcome from a dedicate..d service fee,will tech-based businesses provide matchln�funds to prodders to keep Retrain workers through online education expai i�ling fibre connectivity to everyone. Attract and keep young workers in the region Make public services like healthcare, education ALL prodders Will have equal access to the and government,easier to access for everyone, open fibre n6vbrk,Leveling the:playing and more efficient field'an creating a more competitive Help people stay connected to friends and family marketplace that will better serve both Improve access to online entertainment UCban and rural communities. SWIFTNETWORK.CA j OW N h Project PLan ping FAQ Building a network of this scale requires good planning. Why does the region need help? First,there will be a formal process to find out exactly what Many communities in the region don't have equitable infrastructure already exists and create more detailed broadband access to the internet. In rural areas,customers plans,We will then hold an open and competitive Request are too few and far between for providers to invest in new for Proposals(RFP)process to award contracts to expand fibre networks.But there can be challenges in urban fibre,There will Likely be more than one phase to this pro- areas as well. Low-income urban neighbourhoods can cess,with the earliest construction beginning in W18. also Lack services or choice in providers, When will I get better service? STAGE i Complete irntialydes�gn business plan (COMPLETES antl rece�vefundIng SWIFT will bring fibre connections closer to businesses ��, s2L r€ y and consumers, making it easier for internet providers STA"E �2 Completefsr al+lesign,select LSftthiro�5gh to provide"last mile"access to homes and businesses. open`,cmpetltnib[dlingrtprocs� We expect construction to begin in zoa.8, but it is still NR t too early to saywhen homes and businesses will x y ti f 9` receive faster services, ggin�!'rQ�1StrWGtl�Ort� J t d y 4as � aa� i e�k"+ a `, - ,i1 The first prioritywilL be to connect fibre to public sector Y organizations and larger businesses because these large users will help SWIFT get the size it needs to expand services more broadly.This a pp roach also helps improve .r.. public services and drive economic growth. SWIFT will be a catalyst for improving broadband services.As SWIFT gets underway, residents can expect internet providers in the region to look forways `` to increase their reach and services. How much will my internet service cost? Internet providers will continue to own and operate their networks and deliver services directly to customers, SWIFT cannot set consumer pricing. However, by building an open fibre network that is closer to homes and businesses. SWIFT aims to create a more competitive marketplace,with more competitive pricing. SWIFTNETWORK,CA III - t. •—r -'r N. I-,, �ivsi r'J 1 f , , ti . r FRIDAY Shaping Healthy Rural CommunitieS FEB IN HALDIMAND & NORFOLK WORKSHOP 03 Presented by: Dr. Wayne r ' University of Guelph 2017 gam-1 prn Ebenezer Christian Reformed Church, " ' ' ' ' 141 Talbot Road East, Jarvis ON NOA 1 JO 11100.lstratwn is:required.There is no.case to all on -snack and OhjeC#IVES refreshmants will be prou�ded. . • To familiarize participants with the Healthy Rural Communities Too#kit Rease � V R by January 27; • To provide an opportunity for knowledge exchange and collaboration ZQ17to Cyrtt�ia�IlcDougall • To identify strategies to include a healthy communities lens into existing and at 519-42 6170 t, 965-'-3'1 - F� 86623ct 3.2.65 or future initiatives ' pyhthi.a.mcdou.gallOhn u org Target Audience • Elected Officials Municipal Staff • Public Health Professionals Planning • Human Services Sector Socia1Hqusirg ineerin &Public Works HALDIMAHD ORFOLK • Community Stakeholders & • Community/Leisure Services NTI Agencies • Economic Development&Tourism ealthUnit NIVELPH EIXTY Haldimand-Norfolk , I Update from Karen Vecchio, MP 20170106 Page 1 of 3 Subscribe Share o Past Issues Transl Upcoming Events in EML view this email in Vour browser r r':-. v a r� d 1 V'!'ECd:` M P FOR ELGIN, 1 1 i :1 THOMAS,ON N5P I E2 WWW.KA RENVECCHI{ Important Dates in EML Passport Clinic Tuesday, January 24, 2017 Time: 4:00pm- 7:00pm Location: CASO Station- 750 Talbot Street St. Thomas Agricultural Commodity Roundtables Horticultural Tuesday, January 17th 2:00pm- 3:30pm Constituency Office Grains and Oilseeds Wednesday, January 18th 9:00am- 10:30am CASO Station Supply Management Wednesday, January 18th 11:00am- 12:30pm CASO Station http://usl I.campaign-archive2.com/?u=22538Oc5d934288645ed5b5cd&id=41057c2l cf&e=... 1/9/2017 Update from Karen Vecchio, MP 20170106 Page 2 of 3 Subscribe Share Past issues Transl Livestcvck Wednesday, January 18th 1:00pm- 2:30pm CASO Station London Area Farmers Wednesday, January 18th 3:00pm- 4:30pm CASO Station Municipal Leaders Meeting- Mayors & CAOs Wednesday, January 25, 2017 li Time: 10:00am- 12:00pm Location: CASO Station 'Throughout the month of January, our office will be accepting submissions for the 2017 Federal Budget. A package will be forwarded to the Minister of Finance from the constituents of Elgin-Middlesex-London. Please forward your suggestions by: Email: karen.vecchio @parl.gc.ca Mail: Karen Vecchio, MP 203-750 Talbot Street St Thomas, ON N5P1 E2 OR House of Commons Room 449 Confederation Building Ottawa, ON K1AOA6 http://usl I.campaign-archive2.com/?u=22538Oc5d934288645ed5b5cd&id=41057c2l cf&e=... 1/9/2017 2016 Assessment Update Municipal Summary Report December 2016 MUNICIPAL p a� PR❑F'ER"IY ASSESSMENT CORPORATION CONTENTS Delivering the 2016 Assessment Update About This Report..............................................3 Introduction ........................................................3 Disclosure...........................................................4 2016 Assessment Update Rollout Residential Properties........................................5 Farm Properties..................................................7 Business Properties.......................................... 10 Large and Special Purpose Business Properties..........................................16 Our Approach to Value The Municipal Experience................................18 Conclusion...............................................................19 Assessment Change Summary by Property Class......................................Appendix 1 Assessment Base Distribution Summary by Property Class.—..................Appendix 2 2016 Assessment Update:Municipal summary Report 2 Delivering the 2016 Assessment Update About This Report The following report has been developed to provide municipal administration and elected officials with an executive summary of the work undertaken by Municipal Property Assessment Corporation (MPAC) in delivering assessed values forthe 2016 Assessment Update. MPAC is committed to providing property owners, municipalities and all its stakeholders with the best possible service. Our goal is a stable assessment base through greater transparency, shared understanding and accuracy in property values. Introduction In Ontario, property assessments are updated every four years.The 2016 Assessment Update reflects a legislated valuation date of January 1, 2016,for the 2017-2020 property tax years. MPAC's work to deliver the 2016 Assessment Update began in 2015—nearly two years earlier than previous Assessment Updates. As part of our efforts, we introduced some of the most significant reforms to Ontario's property assessment system since 1998,and recognized early engagement and openness as keys to our success. The following report summarizes the initiatives that MPAC has undertaken to: • Deliver on our commitment to engage with and provide greater access to information for property owners,municipalities and stakeholders • Improve our valuation analysis, methods and models • Increase our assessment quality through stringent data cleansing, quality checks and testing our work through third parties 2016 Assessment Update:Municipal Summary Report 3 Our 2013-2016 Disclosure Strategic Plan MPAC has launched disclosure initiatives to inform property owners and municipalities about how accurate property values are established. MPAC's MPAC provided property approach to disclosure varies by property type.The disclosure initiatives owners, municipalities and include ongoing consultations with property owners and municipalities to stakeholders with the best determine appropriate valuation methodology and valuation parameters. possible service through transparency, predictability and accuracy—arid works with municipalities and property owners and industry Three levels of Disclosure associations to identify documentation were established: potential opportunities to further refine Ontario's property tax system. OMethodology Guides 33 guides that explain assessment methodology,and reflect appraisal industry standards and best practices. 0 Market Valuation Reports (MVR) 161 reports that explain how assessment methodology is applied to value properties, at the sector level, including reports for each of MPAC's 128 residential market areas. 0 Property Specific Valuation Information Detailed information is also provided for over 5 million W-ti-lnf dp properties in Ontario, including 600,000+farm and business properties,available through secure access (aboutmyproperty.ca)to property taxpayers,their ® representatives and municipalities. MPAC has published b 33 additional supporting documents,including our Information and Data Sharing Policy, Economic Obsolescence Reports, and Cost Analytics. 2016 Assessment Update:Municipal summary Report 4 2016 Assessment Update Rollout ► �� Residential Properties ® ® �® Notices for residential property owners were mailed over a 21-week period starting on April 4, 2016.The staggered approach was intended for MPAC to: • Resolve any property owner concerns before final Assessment Rolls are returned to municipalities • Allow for more localized targeted outreach • Manage the influx of calls to our call centre to better respond to enquiries R E S I D E N T I A L Residential Market Trends Market TM Launched April 2016, Residential Market Trends is a new, user-friendly online tool on aboutmvprooertv.ca designed to inform property taxpayers about key market shifts happening in their neighbourhood and across Ontario. Through interactive maps, property owners can understand how property assessments have changed in any specified neighbourhood.The maps display information on the average assessment increase in an area, including the value of a typical home, condominium and waterfront property value from 2016 to 2017. Provincially, residential property values have increased on average by 4.5%annually since 2012.Over the next four years,the average residential property will increase by 18%. Key Improvement Areas Improved Sales/Data Validation MPAC completed more sales investigations and data quality checks in preparation for this year's assessment update than past reassessments. MPAC staff investigated more than 200,000 sales since 2012,which is more than double the sales reviewed for the 2012 Assessment Update. MPAC also reviewed and updated more than 2.8 million data elements. Redesigned Property Assessment Notice MPAC redesigned the Property Assessment Notice as part of its commitment to enhance the residential taxpayer experience and educate property taxpayers on the valuation process. 2016 Assessment Update:Municipal Summary Report 5 MPAC conducted quantitative and qualitative research through a third party to receive feedback from residential taxpayers from across Ontario. Enhancements were made based on this feedback and through consultation with the Ministry of Finance. Changes include: • An Issue Date and specific Request for Reconsideration (RfR)deadline for each of the applicable tax years • A clear explanation of phase-in • A simple explanation of the Ontario Property Assessment System • Information on the valuation process and the five key factors that affect residential property value Improved Understanding In advance of the residential Notice mailing,a variety of resources were provided to property owners, including: • Brochures RON- I O About MPAC O Understanding Cop Y c Resolvin Asse sme tConcerns/Requests for Reconsideration (RfR) BE OF - VE 1 o Residential Properties „.. G Newly Built Homes O Waterfront Properties • Videos �EI o About M Pro ert ""Overview *} o How MPAC Assesses_Properties i F_ri o The Reauest for Reconsideration process ` --�. a Property Assessment and Taxation • Residential Market Trends 2016 Assessment Update:Municipal Summary Report 6 Farm Properties MPAC has strengthened the accuracy and equity of farm valuations for the 2016 Assessment Update. Property Assessment Notices were delivered starting October 11, 2016,with an average annual increase of 16%since 2012. Over the next four years,the average farm property will increase by 64%. Farm Market Trends Farm Market Trends were created for 48 different geographic regions, and the Current Value Assessment change shows the percentage increase for year one of the phase-in (2017).The maps also show a rate per acre of Class 1 farmland,which is often how farmers speak when referencing the value of their farm property. O Q Upward trends continue Interest rates are low Farmland property sales indicate Historic low interest rates have that farm values have continued allowed farmers to expand to increase provincially. farming operations. © O Demand outweighs supply Not all buyers are farmers Over the last several years, Non-agricultural buyers in Ontario the demand for farmland has continue to purchase farmland. significantly outweighed the supply,creating competition. O More land is needed Soil type is a factor Many sectors, including large The availability of soil types that intensive livestock enterprises, support high-value crops is driving need land for nutrient management up demand. and cropping requirements. O Farmland sales expand east lower priced land available Producers continue to expand by in northeast purchasing land in Eastern Ontario Buyers from Southern Ontario who and in neighbouring communities. are in search of lower priced land are finding it in the Northern and Eastern regions of Ontario. 2016 Assessment Update:Municipal Summary Report 7 Farm Value Comparison Overall Average assessment M change for 2016-2017 Ontario Overall South West O •' Golden Horseshoe GTA Central Ontario WA City of Toronto o A ©' J. Central North East O •' East O North 0 ' Average annual assessment changes reflect the median value for farm properties, regardless of the property class. This includes vacant farmland, i farms with residences and outbuildings. The farm market trends map for 48 different geographic regions are available on aboutmypronert .ca. Key Improvement Areas Data Integrity/Accuracy For the 2016 Update, MPAC implemented a number of changes that have resulted in a better approach to farm valuations. Improved farm sale verification process. MPAC undertook significant analysis and only used sales of farmland sold to farmers to determine farmland rates. Farm verifications included a standard letter and questionnaire sent to new farm owners,and a mandatory review of vacant farm land sales that are 10 acres or greater. • Comprehensive review of vacant farm land sales back to January 2008.A longer sales period increased the number of farm sales in MPAC's analysis by approximately 40%over past reassessments (sales are time-adjusted to reflect market changes overtime). Reduction in the number of farm neighbourhoods. Farm neighbourhoods have been combined, resulting in a reduction from 228 to 167 neighbourhoods.This has enabled MPAC to use more sales transactions in its determination of the farm land rates. MPAC staff also reviewed the values for farms in bordering neighbourhoods to ensure equity in the valuations. ® New Agricultural Cost Guide. MPAC is now relying on a new, up-to-date agricultural cost guide to determine the value of farm structures. 2016 Assessment Update:Municipal Summary Report 8 Consultation and Engagement In consultation with the Ontario Federation of Agriculture(OFA),the Ontario Ministry of Agriculture Food and Rural Affairs(OMAFRA), municipalities and industry representatives, MPAC worked closely with the farming community p transparency regarding provide ide additional trans farmland valuations. ng- g Redesigned Property Assessment Notice °" ''' `' MPAC engaged property owners and industry groups through focus groups to discuss potential enhancements to the Property Assessment Notice.As -- y a result of feedback received, MPAC customized the Farm Notice to clear) indicate whether the property is classified in the residential or farm tax property class and include acreage as part of the property description. Improved Understanding In addition to outreach and consultation, MPAC created a suite of communication materials to help farm property owners understand the changes being introduced for farm properties as part of this year's province-wide Assessment Update.The materials include: ^ me^ • A new Farm brochure ikss • How MPAC Assesses Farm Properties video I • An Infographic that explains how MPAC values farm properties ^f. • Understanding your Farm Property Assessment Notice Brochure • Access to all three levels of disclosure for their farm property i through aboutmyproperty.ca • Farm Market Trends 2016 Assessment Update:Municipal Summary Report 9 Business Properties Business property owners received their 2016 Notices starting on ® 11h October 18, 2016.Values reflect the local real estate market and MPAC's analysis of the market indicates that most categories of business property have increased in value over the last four years. MPAC has made considerable efforts to analyze local markets, review the data on file and talk to property owners in advance of the update. Multi-Residential MPAC has changed the way multi-residential properties are assessed and used the Direct Capitalization Approach for the 2016 Assessment Update. These changes were implemented as a result of feedback received during consultations with the Federation of Rental-Housing Providers of Ontario (FRPO),the Co-operative Housing Federation of Canada (Ontario Region Office)and the Ontario Non-Profit Housing Association. Provincially,multi- residential property values have increased on average by 7%annually since 2012.Over the next four years,the average multi-residential property will increase by 28%. [ O Upward trends continue interest rates are low Multi-residential property sales Historic low interest rates have indicate that values have continued fueled an active sales market to increase provincially. for multi-residential properties. 4 Q Demand outweighs supply REITs and large portfolio Competition for apartment holders invest investment properties in large Real estate investment trusts and urban centres has resulted in large institutional investors continue premium pricing. to invest in this stable asset class. © 0 Rent vs.buy Province-wide effects Many young professionals are. Sale prices have continued to choosing to rent instead of buy climb across the province.Sault due to strong home prices. Ste. Marie,Thunder Bay, Barrie, Hamilton,Windsor and the Greater Toronto Area all show strengthening apartment markets. 2016 Assessment Update:Municipal Summary Report 10 Multi-Residential Value Comparison Overall Average assessment change for 2016-2017 Ontario Overall .; p South West O Golden Horseshoe GTA Central Ontario © •' • '4. City of Toronto o )' Central North East East o North Average annual assessment changes reflect the median value for multi- residential properties having seven or more units. Multi-residential market trends include average assessment change(2016-2017), Fair Market Rents, capitalization rates and vacancy rates. Key Improvement Areas • Reviewed four years of sales data to determine multi-residential values • Researched and consulted third party sources,including Canada Mortgage and Housing Corporation,to validate our valuation components a Launched the Property Income and Expense Return(PIER)tool enabling multi-residential property owners to submit their annual rental, income and expense information online Studied rental, financial and market information to determine Fair Market Rents,Vacancy and Bad Debt allowances, Expense Ratios and Capitalization Rates for Ontario's multi-residential properties 2016 Assessment Update:Municipal Surnmary Report L1 Commercial Commercial properties have a broad range of uses including small retail,food service,shopping centres or big box centres,office buildings or other general commercial uses. MPAC conducted pre-roll discussions and/or information sessions with Ontario Business Improvement Area Associations,large office and large retail property owners,major tenants(i.e.,national chains)to review preliminary valuation parameters for the various sectors.In preparation for this year's Assessment Update,MPAC reviewed Fair Market Rents against market data submitted by property owners and reviewed three years of sales data to establish accurate values.Provincially,commercial property values have increased on average by 3.1%annually since 2012.Over the next four years,the average commercial property will increase by 12.4%. 0 Retail development in an Capitalization rates and office expanding housing market buildings Retail development remains Capitalization rates continue to strong in areas with growing compress in most parts of Ontario. residential communities to New supply continues to be added support the demand for retail in several major markets, including services from new residents. Toronto, Richmond Hill, Mississauga and Oakville. Ottawa faces decline in office Big box vs.standard retail building values properties Ottawa continues to see a Province-wide, big box properties decline in rents and an increase are experiencing marginally lower in Vacancy as the federal increases in assessment when government continues to compared to standard retail relinquish office space back properties due to the limited to the market. utility beyond their existing use and limited market demand within this sector. 2016 Assessment Update;Municipal Summary Report 12 Commercial in the Northwest Commercial in Northeastern The main urban centres of Ontario Thunder Bay, Kenora, Dryden and Northeastern Ontario is seeing Fort Frances are experiencing the lowest average change in the most consistent assessment commercial properties in the region. increases in the region.Affordable Increases to small retail properties housing market conditions along are tempered in part due to the with stability in the-mining and continued development of big forestry sector have contributed box centres in these communities to steady market conditions in which have drawn consumers from the commercial sector. traditional retail markets. Office buildings and large shopping centre values have outperformed small retail as sectors and investors outside of Northern Ontario see value in investing in the North due to low interest rates. Commercial Value Comparison i I Overall Average assessment change for 2016-2017 Ontario Overall South West O 2% Golden Horseshoe 0 GTA Central Ontario City of Toronto v Central North East 0 0.3°1° O.._.;.0 East O 2% North 4 2% Commercial market trends include average annual assessment change (2016-2017), Fair Market Rent, Vacancy,Non-Recoverable, Capitalization. 2016 Assessment Update:Municipal Summary Report 13 i Industrial MPAC conducted pre-roil consultations and/or information sessions with the Ontario Business Improvement Areas(BIA)Association and member BIAS from across Ontario,ONroute Service Centres,the Gravel Pit industry,municipalities,the Ministry of f=inance and Infrastructure Ontario to get an improved understanding of how assessment changes will impact various groups in this sector.Provincially, industrial property values have increased on average by 3%annually since 2012. Over the next four years,the average industrial property will increase by 12%. Q Q Upward trends continue Rebounding market in Standard industrial property sales Southwestern Ontario indicate the industrial market The market in Southwestern Ontario remains strong in the Greater remains stable with industrial sales Toronto Area. rebounding in Windsor/Chatham. Logistics a key driver for Steady growth province-wide this segment Central,east and northern Access to main transportation routes areas of the province continue along the 400 series highways and to experience stable industrial large distribution centres continues markets. to stimulate industrial markets. Interest rates are low Historic low interest rates have fueled growth in industrial property sales. Industrial Value Comparison Overall Average assessment change for 2016-2017 Ontario Overall South West Golden Horseshoe ® GTA Central Ontario City of Toronto o •' Central North East @ 1 East v North Industrial maps show the average annual assessment change for industrial properties for year one of the phase-in(2017)for standard industrial properties only. 2016 Assessment Update:Municipal Summary Report 14 Key Improvement Areas • More than 62,000 sales investigations on commercial/industrial properties province-wide, representing almost 90%of all sales for the province • Staff reviewed and updated more than 2.8 million data elements • Engagement has focused on property owners and stakeholders most likely to be affected by changes(either in methodology or value) and those who have expressed an interest in participating in pre-roll discussion and consultation Methodology Changes MPAC engaged key stakeholder groups,municipalities, property owners and the Ministry of Finance in discussions about methodology changes in advance of the update. Key changes include: • Big Box Stores—changed from the income approach to the cost approach • Consolidated Courthouses—changed from the income approach to the cost approach • Billboards—assessed using the regulated cost approach and included in the commercial property class • Equity Co-ops/Co-ownerships—returning to its approach of valuing Equity Co-ops and Co-ownerships by the direct sales comparison approach • Multi-Residential—changed the application of the income approach from a Gross Income Multiplier approach to a direct capitalization of net income _._.....:...__._ Improved Understanding .: Multi-residential and business owners have access to a range of assessment tools and information to assist them In understanding how ' MPAC has assessed their property.These tools include: • A new Multi-Residential Brochure and Infographic with an overview of MPAC's approach to valuing multi-residential properties A Small Commercial and Industrial Properties Brochure ® Understanding your Business Property Assessment Notice Brochure ® A video that explains the Request for Reconsideration Process for Business Properties ® Business Market Trends for Commercial, Industrial and Multi-Residential properties 2016 Assessment Update:Municipal Summary Report 15 Large and Special Purpose Business Properties Large and special purpose business properties are generally characterized as properties that have a unique design, layout,size, construction materials and/or building services that facilitate one or a limited number of uses. • They have limited market possibilities,except as a going concern business • They typically have specialized building services • They tend to serve large market areas that are more regional, national or international in scope • They generally contain machines and machine fittings that are designed to facilitate one purpose • Adaptation to other uses is typically challenging, requiring significant alterations and rarely finding economically viable uses for all of the improvements As part of MPAC's delivery of the 2016 Assessment Update and the implementation of the recommendations under the Ministry of Finance's Special Purpose Business Property Assessment Review SPBPAR Report MPAC established an Advance Disclosure Protocol for Large and Special Purpose Business Properties. The protocol provided municipalities and property taxpayers with the opportunity to review and comment on MPAC's market analytics and preliminary assessed values for large and special purpose business properties in advance of roll return. Under the Ministry of Finance's Section 10 directive, MPAC was required to develop Methodology Guides for the following large and special purpose business property types: • Pulp and Paper Mills • Saw Mills • Value-Added Wood Products Manufacturing Plants • Steel Manufacturing Plants • Automotive Assembly Plants • Automobile Parts Manufacturing Plants 2016 Assessment Update:Municipal Summary Report 16 Recognizing the complexities surrounding other property sectors, MPAC followed the same procedure for the following additional large and special purpose business property types: • Pharmaceutical Manufacturing • Chemical Manufacturing • Oil Refineries • Mining • Food Processing • Aerospace Consultation Engagement and collaboration has provided municipalities and property owners with an opportunity to review and comment on MPAC's sector level analytics and preliminary assessed values for large and special purpose business property types. Preliminary valuation summaries were shared with property owners and municipalities in May of 2016 encouraging property owners and municipalities to review the information and provide feedback, and to share alternate data,evidence and analysis with MPAC. This feedback was reflected in the updated preliminary values distributed by MPAC on October 4, 2016, which allowed property owners and municipalities a final opportunity to review their revised preliminary summary and offer input prior to Property Assessment Notice delivery on November 28, 2016. 2016 Assessment Update:Municipal Summary Report 17 Our Approach to Value MUNICIPAL The Municipal Experience CONNECTS" A redesigned Municipal ConneetTM allows for better understanding and management of the assessment base and assessment at risk,and offers municipalities a modern and flexible way to access assessment information. To better support the management of municipal services and provide further insight into the 2016 Assessment Update, Municipal ConnectTM provided municipalities with access to preliminary values allowing for early consultation/discussion with the goal of greater roll stability and predictability. Many enhancements were made in the development of Municipal Connect 2.0. Key changes include: • Access to preliminary values through the Pre-Roll Consultation File for the 2016 Current Value Assessment(2017 to 2020 tax years) • Weighted assessments based on a municipality's specific ratios • New and enhanced mapping and satellite photo capabilities, including property type and assessment parcel overlays • Access to Commercial/Industrial preliminary values • Access to Assessment Review Board appeal and Request for Reconsideration information MPAC staff continue to work to provide additional enhancements to meet municipalities' unique needs.Throughout 2017, we will continue to transition functionality from the classic version of Municipal Connect, offer municipalities improved flexibility to build on-demand reports, as well as continue to improve the ability to search, sort,and monitor properties. 2016 Assessment Update:Municipal Summary Report 18 i Conclusion Throughout the 2016 Assessment Update,we have placed careful and deliberate focus on increased transparency and a shared understanding of property assessments. Careful consideration was given to property sectors where there was a change in methodology,and we have worked collaboratively to engage municipalities, stakeholders and property owners to deliver fair and accurate property assessments. Significant improvements were introduced this year including the early mailing of Notices, revamped aboutmyproperty.ca site, redesigned Property Assessment Notices,work on advance disclosure, early engagement and pre-roll discussions.These changes share a common goal that is rooted in MPAC's commitment to bring stability and predictability to municipalities' tax base. As final rolls are delivered,and we enter the first year of Ontario's next four-year cycle,we remain focused on continuing to support all our stakeholders with regard to 2016 base year assessments.We are also committed to continuously improving our service to stakeholders and encourage you to share your feedback with us on the delivery of the 2016 Assessment Update. Looking forward,we are excited to foster continuous improvements in service delivery through greater collaboration between MPAC and municipalities. Your local Municipal and Stakeholder Relations team is available to support you throughout the Assessment Update and beyond. 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Item#3 Adoption of the Minutes: Moved By:Ian Fleck Seconded By:Alphoinse Willie The West Elgin Arena Board hereby resolves that the minutes from October 11 be hereby approved.as[resented. CARRIED Item#4 Accounts and Financial Reports: Moved By Ian Fleck Seconded By Alphonse Willie That the accounts in the amount oif$2016.21 be hereby approved for payment. CARRIED. i Item#5 Business Arising from the Minutes: • Bingo:Inquiry was made as to the West Lorne Youth Hockey Club operating a bingo.The Recreation Superintendent indicated that there was an official inquiry investigation into the matter. • Minor Hockey passes:Member Joe Seman inquired as to whether or not WLMH still had the"passes"that they used to sell.Member Alphonse Willie explained the process and that they used to do,and that they no longer issue passes. • Banners:Discussion occurred regarding the banners that used be around the arena.These banners were acquired from Teams successes during the year.The banners ranged from large material banners to our most recent try at using magnetic banners on the beams.The discussion centered around trying to use the same concept as the magnetic banners only using construction glue to help hold them on to the beams.We are going to try using the construction glue in the spring,to try and get anything to stick to the beams currently would not work,moisture and the cold. Item#"6 Correspondence: No correspondence was presented. Item#7 New Business: • The Recreation Superintendent reported that the hot water heater for the resurfacer broke down and needed to be replaced. He sent out an email to the Arena Board as well as West Elgin CAO.The heater was replaced with a similar unit. Item#8 Adjournment: Moved By:Alphonse Willie Seconded By Ian Fleck The West Elgin Arena hereby resolve that this session of the West Elgin Arena Board adjourn at this hour of 10:15 am and shall reconveve on December 13 at 9:30 am or at the call of the chair. sARRIED �J Lower Thames once at n Board. of Directors Meeting A meeting of the Lower Thames Valley Conservation Authority's Board of Directors was held at the Administration Building of the Lower Thames Valley Conservation Authority commencing at 2:00 P.M.on Thursday,December 15,2016. The following directors were in attendance! J.Kavelaar's, L.McKinlay,H:MacDonald,R. Doane,D.McKiliop,M.Smibert, S.Caveney,J.Wolf,G.Bogart,T.Thompson and L.Leclair. 1. Call to Order The Chair Mr.Kavelaar's,called the meeting to order and welcomed the members,staff and guests in attendance. 2. Adoption of Agenda Prior to adopting the agenda the Chair asked if there were any additions. There being none, 1. T.Thompson-D.McKillop Moved that the agenda be adopted as circulated. CARRIED 3. Disclosures of Conflict of interest There were no disclosures noted. 4. Approval of Minutes of Previous Meeting 2. L.Leciair-L..McKinla Moved that the minutes of the Board of Directors Meeting on October 20;2016 be approved. CARRIED 5. Business Arising From the Minutes None. 6. Presentations 6.1) Mr.Jason Wintermute provided the Board of Directors with a Power Point Presentation on the Ice Management conditions expected for the 2017 season. 1 Pae 7. Business for Approval 7.1) Budget vs Revenue and Expenditures for the period ended November 30,2015 3. S.Cavene —M.Smibert EeMnodve that the Board of Directors receive the Budget vs Revenue and Expenditures report for the period ovembe r 30,2016. CARRIED 7.2) Boundary Adjustment 4. L. MCKinla R.Doane . Moved that the L1VCA Board supports the expansion of the UTRCA into the Municipality of Strathroy-Caradoc, and further supports the location of the Authority Boundary division within Middlesex Centre as being Longwoods Road from the Thames River Bridge,easterly to the watershed divide between Dingman and Sharon Creeks. CARRIED 7.3)Joint Health and Safety Committee Minutes—November 3,2016 S. L.Leclair—G.Bo art . Moved that the Joint Health&Safety Committee Minutes and recommendations from November 3,2016 be noted. CARRIED 7.4) Ska-Nah-Doht Advisory Committee Minutes—November 24,2016 6. D.McKiil.o —G. Bogart Moved that the Board of Directors approve the recommendations of the Ska-Nah-Doht Advisory Committee Minutes of November 24,2016. CARRIED S. Business for information 8.1) Water Management 882) Regulations and Planning 8.3) Conservation Areas 8.4) Conservation Services 8.5) Community Relations 8.6) Conservation Authority Education 8.7) Wheatley Two Creeks Association meeting minutes 8.8) GM's Report 2 ) Page 7. R.Doane—G.Bogart Moved staffs recommended proposal to send a letter of recognition and appreciation to the Two Creeks Association volunteer members to thank them for their on-going efforts to improve this area and make it a safe and enjoyable destination point for people in the community and surrounding areas. CARRIED 8. L. Leclair—L.McKinla - Moved that the Board of Directors receive the Business for lnformation reports. CARRIED 9. Correspondence 9.1) Carolinian Canada Recognizes Conservation Heroes 9.2) National River Conservation Award Winner 9.3) Canadian Cancer Society,This Muds for You Race Event,thank you letter 9.4) Message from the Honourable Kathryn McGarry,MNRF—Passing of the Invasive Species Act 9.5) Elgin Phragmites Working Group,Request for Support 9.6) CO's comments on"A Wetland Conservation Strategy for Ontario 2016-2030" 9.7) CO's comments on Phosphorus Reduction 9. H. MacDonald—M.Smibert - - - Moved that the Board of Directors support the request made by the Elgin Phragmites Working Group,item 9.5) to provide assistance and technical expertise when needed by the group;and that the remaining correspondence items be received for information. CARRIED 10. Other Business Trevor Thompson raised as issue regarding a constituent's concerns about on-going hunting violations occurring on the Ministry of Natural Resources and Forestry property on Pinehurst Line in the Municipality of Chatham-Kent. 10. T.Thompson—L. McKinley Moved that the Board of Directors direct staff to facilitate a dialogue among the interested parties toward the goal of achieving a resolution of this ongoing issue. CARRIED Dan McKillop inquired as to whether L'iVCA staff were going to be involved in the upcoming 2018 International Plowing Match to be held in the Community of Dover,Municipality of Chatham-Kent and whether other surrounding CA's would be involved in a committee for Conservation Authority projects and programs. Mr. McKillop was informed that a CA committee had been formed and are working on ideas for a program display for the Plowing Match. 31 Page 11. Adjournment 11. L.McKinla —H.McDonald Moved that the meeting be adjourned. CARRIED John Kavelaars �O n Pearson Chair General Manager/Secretary-Treasurer II 4 Page t3 West Elgin Arena Board f Regular Session December 20 2016 This session of the West Elgin Arena Board was originally scheduled for December 13 2016,and was rescheduled for December 20 2016 at the request of the recreation Superintendent. This rescheduled session of the West Elgin Arena Board was called to order at 9:30 am at the West Elgin Arena with the following members present:Johnathan Wolf, Ian Fleck,Alphonse Willie,Jim Hathaway, and Recreation Superintendent Jeff Slater. Item#1 Disclosure of Pecuniary Interest: None noted. Item#2 Delegations: No delegations were present. Item#3 Adoption of the minutes: Moved By: Ian Fleck Seconded By:Alphonse Willie The West Elgon Arena Board hereby approve the minutes of November 8 2-16 as presented. CARRIED Item#4 Accounts and Financial Reports: Moved By: Alphonse Willie Seconded By:Jim Hathaway The West Elgin Arena Board hereby resolves that the accounts in the amount of$63,720.21 be hereby approved for payment. CARRIED. The approved amount includes$21,994.24 for Hydro,$23,900.00 in Capital expenditures Refrigeration Header Pipes,and$ 11,482.52 for supply and install the hot water heater for the ice resurfaceing equipment. Item#5 Business Arising from the Minutes: • Arena Lighting: The Recreation Superintendent reported that the new lights are in at the supplier and will be delivered December 21 to the Arena,directly. He has a meeting set up with the Electrician that was originally given the job as per the cheapest estimate. If all does not go well during this meeting the Recreation Superintendent will look for an alternative electrician to install the light fixtures as soon as possible. Item#6 Correspondence:There was no correspondence presented at this session. Item#7 New Business: • 2017 Capital and Operating Budget:A draft budget will be presented at this session. Item#8 Adjournment: Moved By:Jim Hathaway Seconded By:Alphonse Willie The West Elgin Arena Board hereby resolve that this session of the West Elgin Arena Board adjourns at this hour of 10:30 am and reconvene January 10 2017 or at the call of the chair. CARRIED