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02 - January 24, 2017 County Council Agenda Pkg. including Addendum 1st Meeting Called to Order 2nd Adoption of Minutes December 6 &8, 2016; January 10, 2017 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations DELEGATIONS: 9:00 a.m. Janan Dean, Project Coordinator St. Thomas-Elgin Immigration Portal with Elgin. (attached) 9:15 a.m. Sue Dodds on behalf of Citizens 4 Active Transportation and Railway Railway City . (attached) 9:30 a.m. Lisa Penner, South West LHIN Hospice Palliative Care Lead with 9:45 a.m. Allan Weatherall, Veterans Memorial Garden Committee with presentation on New Veterans Memorial Garden initiative. (attached) 10:00 a.m.Elizabeth Sebestyen, Acting Director, St. Thomas Elgin Ontario Works with Basic Income Pilot Site report. (attached) 5th 6th Reports of Council, Outside Boards and Staff 7th Council Correspondence 1) Items for Consideration 2) Items for Information (Consent Agenda) 8th OTHER BUSINESS 1) Statements/Inquiries by Members 2) Notice of Motion 3) Matters of Urgency 9th Closed Meeting Items (see separate agenda) 10th Recess 11th Motion to Rise and Report 12th Motion to Adopt Recommendations from the Committee Of The Whole 13th Consideration of By-Laws 14th ADJOURNMENT LUNCH WILL BE PROVIDED NOTICE: Deputy Warden for January Councillor Bernie Wiehle Deputy Warden for February Councillor Dave Mennill January 29 31, 2017 ROMA Conference - Sheraton Hotel, Toronto February 14,2017 County Council Meeting November 24, 2017 Shedden Keystone Complex 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 www.WelcometoSTE.ca Presented by Janan Dean, PhD Project Coordinator, YWCA St. Thomas-Elgin January 24, 2017 18 Newcomers Attraction Considerations 1.Canadian population growth has slowed and immigration will become the main source of growth 2.Permanent Residents (PRs) are increasingly choosing to settle outside of metropolitan areas 1.In 2005, 72% of PRs lived in Toronto, Montreal or Vancouver; In 2014, this dropped to 56% (-16%) 2.In 2005, 4% of PRs lived outside an urban area. In 2014, this increased to 7%. (+3%) 3.There is no projected increase in the number of accepted Permanent Residents and therefore attraction competition within Canada will increase. 19 www.WelcometoSTE.ca Local Considerations 38% of Elgin employers have had difficulty filling an open position in the past 12 months 6% above the national average Top three reasons: Lack of applicants, lack of qualifications, and lack of technical skills 1,373 18-24 year olds left Elgin between 2007-12 -991 in Oxford County and +5,091 in Middlesex Above average rate of self-employment leading to succession planning needs for agriculture and small businesses 20 www.WelcometoSTE.ca Community Engagement Nine month process Conversations with 50 community services and groups Newcomer focus groups involving 15 people of diverse ethnic backgrounds living in St. Thomas and Elgin County 21 www.WelcometoSTE.ca Railway City Cycling Club DEPUTATION TO ELGIN COUNTY COUNCIL 22 What is the Railway City Cycling Club? Formed in 2016, the Railway City Cycling Club (RCCC, or RC3) is an incorporated, not for profit sports club aimed at providing an opportunity for cyclists in the St. Thomas area to ride together in a safe, organized manner. RCCC is affiliated with the Ontario Cycling Association and adheres to the provincial guidance given to all cycling clubs in Ontario. The club is self-funded through membership fees, donations and our own fundraising efforts. 23 Who is the Railway City Cycling Club? In 2016, 88 members joined the club, exceeding the expectations of the founding members. Geographically, members are located across Elgin County. The majority are located in St. Thomas but there are also members from Fingal, Union, Port Stanley, Aylmer and even Port Burwell. Demographically the median age of a club member was 51 with a near perfect balance of male and female riders. Member Gender Occupations were representative of the local economy, from farmers to millwrights, consultants, teachers, small business owners, health care professionals and retirees. Male Female 48% Female Male 52% 24 1/24/2017 3 Where does RCCC ride? Elgin County Destinations (2016) 1.Port Stanley (25k ride) 2 2.Belmont (40k ride) 3.Port Bruce (50k ride) 4.Wallacetown(60k ride) 5 5.Richmond (65k ride) 6 6.Dutton (70k ride) 13 7 4 7.Port Burwell (90k ride) 8 8.West Lorne (100k ride) Heat map of 2016 rides. Blue is fewer rides on these roads, red means a road is often used. 25 How does RCCC ride? Depending on the type and condition of the roads, the number and skill of riders, a club ride will -to-the- to provide clear sightlines to other road users. {źƓŭƌĻΏŅźƌĻ tğĭĻƌźƓĻ is used on narrow or city roads and with smaller groups (4-6) of riders. The club tries to keep the length of these pacelinesto a maximum of 6 riders before a space is inserted to allow for passing vehicles. wƚƷğƷźƓŭ tğĭĻƌźƓĻ is used on wider or rural roads with larger groups (6-10) to be able to maintain a shorter profile. In all club events the Highway Traffic Act is adhered to. This includes stopping at stop signs, respecting right of ways and appropriately using the roadway with other traffic. 26 Items for County Council Wonderland Road St. Thomas to London link significant commuting impacts and opportunity Encouraging development of riding destinations Bike parking! Partner/support RCCC events that may need road use permits Races and Tours 27 Hospice Palliative Planning in the South West LHIN January 2017 Michele Harris, Executive Lead Elgin Hospice Palliative Care Collaborative Lisa Penner, South West LHIN Hospice Palliative Care Lead 28 Vision from the Declaration of Partnership and Commitment to Action (2011) W better supports people with life-limiting illnesses and their families; dramatically improves their comfort, dignity and quality of life preceding death; and is based on collaboration and commitment across all care settings, and between families, providers, academics, funders and policy makers, with shared ownership of solutions and actions 2 29 Additional Drivers for Changes in Palliative Care The Premiers Mandate Letter and the Parliamentary Assistant Mandate Letter identify hospice palliative care as priorities for the Ministry The Office of the Auditor General of Ontario Report released in December 2014 outlines recommendations to improve the delivery of palliative care An identified need to provide palliative care for all who would benefit from a palliative approach only about 30% of the patients that could benefit from a palliative approach receive this kind of care On Dec. 27th, 2016 an article in the St. Thomas Times Journal by Michael Barrett, CEO South West LHIN recognizes need for RH beds in Elgin. http://www.stthomastimesjournal.com/2016/12/27/with-no- hospice-palliative-care-beds-in-elgin-estimates-suggest-six-or-seven- residential-beds-are-needed An abundance of international and Ontario based evidence supporting the benefits of palliative care Temel, Zimmerman, Seow, Tanesuputro, Kelley 3 30 Who should receive Hospice Palliative Care? question: Would you be surprised if this person died within the next ...If - appropriate for HPC. require ...If HPC now. (A palliative approach usually needs to begin earlier than 1 year prior to death with Advance Care Planning etc.) 4 31 Why focus on Palliative Care? Clinical Focus reduced pain and symptoms, burden of care improved quality of life overall reduce burden of survivors System Focus Positive outcomes for system overall related to: Decreased ED visits Admission avoidance Measurable hospital savings through significant reductions in pharmacy, laboratory and intensive care costs 32 When should Hospice Palliative Care be considered? The Role of Hospice Palliative Care During Illness/ Simultaneous Care anyone with a life-limiting or life-threatening illness, (even while receiving active treatment) 33 Working Definition Requirements The Residential Hospice (RH) is a non-profit healthcare facility which provides specialized hospice palliative care beds and services in a homelike setting for the residents it serves and their families. Provides care delivery from professional staff 24 hours a day, 7 days a week to meet the residents' needs in accordance with each resident's plan of care/treatment plan. Facilities with 3 beds or less have, at minimum, access to a registered nurse 24/7. Facilities with 4 beds or more have a registered nurse on-site 24/7. 34 Working Definition Requirements Has a model of care which is collaborative in nature and provides palliative care using a holistic approach through an inter-professional team that has expertise in palliative care. Community Residential Hospices (RH) have end of life beds where referral from any source can occur. All staff and volunteers in their assumed roles complete ongoing Hospice Palliative Care (HPC) training, demonstrating a commitment to lifelong learning in order to maintain competency in practice. The Community Residential Hospice ensures facility associated risk is minimized. 8 35 South West LHIN - Residential Hospice Focus (2006-present) Sakura House, Oxford 10 beds First resident September 2009 Residential Hospice of Grey Bruce 6 beds First resident May 2013 o Outreach Consultation Team First patient February 2014 -Expansion to 8 beds in March of 2017 -Planning for 4 bed satellite St. Josephs Hospice, London 10 beds First resident February 2014 Huron Perth currently planning for 10 bed capacity 9 36 Leadership Committee Responsible for: South West LHIN System Design Capacity Planning Learning and Development Performance Hospice Palliative Measures/Monitoring Care Leadership Clinical Standardization HPC Lead Committee Clinical Coordination / Common Clinical Processes ToR & work planwith each collaborative Middlesex Oxford Grey Bruce Huron Perth ElginHospiceLondon Hospice Hospice Hospice PalliativeCareHospice Palliative Care Palliative Care Palliative Care CollaborativePalliative Care CollaborativeCollaborative Collaborative Collaborative Care Collaborative: Local palliative care representatives including Executive Sponsor(s)/ members that are key local decision-makers Activities: Local service planning for palliative care within each community; identify local system capacity needs/gaps; local CQI; oversight of local capacity building activities, etc. Sub-committees SWAHN Capacity Data and HealthEducationAboriginal Working PlanningPerformance LinksSub Sub Sub Group Sub SubSub CommitteeCommittee Committee Committee CommitteeCommittee 11 37 13 38 39 Residential Hospice Population-Based Bed Ratio tğƷźĻƓƷ /ƚǒƓƷǤ tƚƦǒƌğƷźƚƓ.ğƭĻķ .ĻƓĭŷƒğƩƉĻķ .Ļķ wğƷźƚ /ƚƩƩźķƚƩ ЋЉЊЍ /ǒƩƩĻƓƷ wĻĭƚƒƒĻƓķĻķ wĻĭƚƒƒĻƓķĻķ /ǒƩƩĻƓƷ {ƚǒƷŷ wĻĭƚƒƒĻƓķĻķ wĻĭƚƒƒĻƓķĻķ tƚƦǒƌğƷźƚƓ {ƚǒƷŷ ĻƭƷ aźƓźƒǒƒ wI ağǣźƒǒƒ wI ĻƭƷ \[ILb wI aźƓźƒǒƒ ağǣźƒǒƒ 9ƭƷźƒğƷĻƭ \[ILb wI .Ļķƭ ƦĻƩ .Ļķƭ ƦĻƩ .Ļķ {ƚǒƷŷ ĻƭƷ {ƚǒƷŷ ĻƭƷ .Ļķƭ ƦĻƩ ЊЉЉͲЉЉЉ ЊЉЉͲЉЉЉ wĻƭƚǒƩĭĻƭ \[ILb wI .Ļķ \[ILb wI .Ļķ ЊЉЉͲЉЉЉ wĻƭƚǒƩĭĻƭ wĻƭƚǒƩĭĻƭ Λ9h\[ ƩĻƦƚƩƷΜ Λ9h\[ ƩĻƦƚƩƷΜ Λ.ğƭĻķ ƚƓ Λ.ğƭĻķ ƚƓ ЌǞƉ \[h{Μ ЍǞƉ \[h{Μ DƩĻǤ Ќ͵Б Ў͵Њ Џ͵Б ВЉͲЍЍА Џ Ў Џ .ƩǒĭĻ Љ͵Љ Ў͵Њ Џ͵Б ЏАͲВВЍ Љ Ќ Ў IǒƩƚƓ Љ͵Љ Ў͵Њ Џ͵Б ЎБͲЊЊВ Љ Ќ Ѝ tĻƩƷŷ Љ͵Љ Ў͵Њ Џ͵Б АБͲЉЎЏ Љ Ѝ Ў hǣŅƚƩķ bƚƩŅƚƌƉ Б͵Љ Ў͵Њ Џ͵Б ЊЋЍͲАЋБ ЊЉ Џ Б aźķķƌĻƭĻǣ Ћ͵Њ Ў͵Њ Џ͵Б ЍЏЎͲЎЍЎ ЊЉ ЋЍ ЌЋ 9ƌŭźƓ Љ͵Љ Ў͵Њ Џ͵Б ВЉͲАЉЌ Љ Ў Џ {ƚǒƷŷ ĻƭƷ \[ILb ƚƷğƌ Ћ͵А Ў͵Њ Џ͵Б ВЏЏͲЍЉА ЋЏ ЍВ ЏЏ Applying the recommended benchmarked population-based bed ratio of 5.1 to 6.8 beds/100,000 (from the RH Working group report) equates to a total of 49 to 66 RH Beds in the South West LHIN which would represent an increase of 23 to 40 additional RH beds based on a 3 week LOS and 4 week LOS respectively (see Table 6.1, page 38, SW LHIN Capacity Report). 13 40 Assumptions At some point the Province will identify new Residential Hospice (RH) resources There is a need to expand RH beds in the South West in order to achieve capacity benchmarks The outreach team model in Grey/Bruce & Elgin/Oxford has proven successful in supporting individuals receiving palliative care in community and their teams In order to achieve the reduction of deaths in hospitals, we need to identify strategies (ex. Outreach) and Leadership must own the strategies Palliative support in community needs to be enhanced to accommodate more deaths in community Deaths supported in Long Term Care are well aligned with Provinces recommendations overall inthe South West 14 41 Recommendations Build HPC expertise through education and mentorship programs for providers-LHIN one time funding leveraged for education focusing on long term care and home and community HPC providers. Palliative rounding model to be implemented at local level Education in all Executive Directors on Hospice Palliative Care access, resources, early identification, keeping people in the community Long Term Care education support end of life with outreach assistance Implement the integrated services model Educate primary care on new HPC process, early identification, outreach team support (information package) Build the link between retirement homes and community care to keep people in retirement homes at end of life stage 15 42 Alignment with Future State Early identificationthe primary care provider/ team regularly screens patient, family and caregiver for needs and follow-ups as required, by getting involved earlier on in trajectory, improved patient care (stable phase of future state) Outreach provide consultation with secondary level supports (i.e. Palliative Nurse Practitioner, Palliative Pain and Symptom Management Consultation Program, Hospice Palliative Care Nurse Practitioner) as required (ie. stable, transitional, end of life phases of future state) Residential Hospice Support connect to supports as needed, last days of life requiring change in destination (patient choice). Aligns to early conversations where patients and families are connected with information regarding supports needed in the future Education provide support and education to increase comfort level in community and competency in providers (stable, transitional, end of life phases of future state) 16 43 Process to Implement Residential Hospice Recommendations Where applicable Collaboratives established subcommittees to develop a unified solutions for Residential Hospice (RH). Membership includes representation from the communities and other key stakeholder groups. Under the leadership and guidance of the Collaborative, the subcommittees will engage with communities and providers to develop a unified plan for how best to operationalize RH beds to meet the needs of the sub-region. As a solution for RH is developed for each sub-region we will ensure equitable access to residential hospice for all residents of the area. Once a draft proposal has been finalized by the subcommittee it will be presented to the local Collaborative for review and endorsement. Once the Collaborative endorses the proposal it will make a recommendation to the South West LHIN HPC Leadership Committee for support. Once endorsed by the Leadership Committee the South West LHIN staff will present to the LHIN Board. Support will be dependent on available funding. 17 44 Requirements A Residential Hospice solution must provide: A unified approach to care, not a separate solution for communities in isolation of one another. Consider a delinked or decentralized model that is able to meet all care standards (i.e. satellite model, more than one operating site, etc.) Partnership and integration between the Residential Hospice and volunteer visiting hospice, outreach programs, share the care, caregiver supports, and bereavement support. Ability to achieve seamless transition points between services and supports in the last year of life. A Centre of Excellence Model. 18 45 LHIN Expectations Strong partnership with community and LHIN funded providers who have expertise in delivery of high quality specialized care that is available in a residential hospice setting is necessary for success. There is a spectrum of governance options to be explored as we move forward with the planning for Residential Hospice. There is no expectation to develop a Service Agreements (SAA) with individual community groups so there are benefits and economies of scale to be achieved in exploring integrated partnerships for the day to day operations of the hospice like shared management, clinical oversight, palliative physician resources and back office supports. Our goal is to ensure that a unified solution is identified and supports for the sub- regions that have the ability to deliver high quality, high value palliative care, meet clinical and operating standards and maintain a strong local connection to support volunteer and fundraising efforts that are necessary to support longer term sustainability. 19 46 Elgin County Hospice Palliative Care Collaborative Elgin County Hospice Palliative Care Collaborative established the Elgin Residential Hospice Planning Subcommittee Outreach Team Development Plan of Treatment for CPR implementation LHIN one-time funding to increased hospice palliative care education in long term care and home and community. thth RFP issued January 16 to hire a consultant to complete a feasibility study by July 16 2017. 47 21 48 49 50 51 52 53 54 55 56 57 58 59 In his report, Mr. Segal suggests three pilot sites be selected one in Southern Ontario, one in Northern Ontario, and one in a First Nations community. He further recommends Pilot participants be enrolled for at least three consecutive years. The report suggests that while the Pilot is underway, the reduction of workload for case management staff in the selected sites provides an opportunity for improved one-on-onestaff-to-client service. Mr. Segal recommends the following evidence should be measured during the Pilot evaluation: i) Health outcomes for the participants ii) Life choices such as career choices, training decisions, living arrangements, family formation, fertility decisions, parenting time. iii) Education outcomes for participants and their children (attendance, highest achievement, completion/drop out, re-enrolment, results on standardized tests, number of courses taken) iv) Work behaviour (participation, job search, employment status, sideline employment, overtime, self-employment, paid hours worked, number of jobs, job tenure, earned income, etc.) v) Community-level impacts in communities where a Basic Income is tested vi) Direct administrative costs or savings to Ontario by replacing the present Ontario Works and ODSP with a simple, direct Basic Income program vii) Changes in food security status for pilot participants viii) Perception of citizenship, social inclusion and security ix) Mobility and housing arrangements. x) Isolated or cumulative interactions between a Basic Income and other existing programs such as EI, the existing provincial and the recently enriched Canada Child Benefit, etc. In his report, Mr. Segal points out the complexity of the current OW/ODSP system makes it difficult to navigate for a vast portion of the population, and while well-intentioned, neither OW nor ODSP allow individuals to be lifted out of poverty. He notes the limits on earnings and assets that are imposed on benefit recipients often hinder their and to social and economic early illness, early hospitalizations, longer hospital stays and earlier death. It is a reliable predictor of substance abuse, food insecurity, poor education outcomes, and for some, trouble with the law ... which impose serious economic strain and stress on communities, their schools, hospitals, policing and In short, Mr. Segal writes, poverty hurts all of us and costs all of society vast amounts of money. He makes a compelling case that with 15.9% of Ontario adults aged 18 to 64 years living in poverty, the time is right to find a better way to reduce poverty an and their capacity to thrive. For this reason, the Acting Director supports the idea of testing a basic guaranteed income system and encourages Council to support this resolution to serve as a pilot site. Not only would local residents benefit greatly from participating in the pilot, positive outcomes would almost certainly be felt by businesses, schools, health institutions, and support agencies in the community. Submitted by Elizabeth Sebestyen Acting Director Reviewed By: Human TreasuryEnv ServicesPlanningCity ClerkResources STEOW ~2~ 60 REPORTS OF COUNCIL AND STAFF January 24, 2017 Staff Reports (ATTACHED) Manager of Planning Draft Approval for a Plan of Subdivision, Little Creek Subdivision Phase 4, File No. 34T-CE1601, Platinum Developments (Elgin) Inc. Manager of Planning Approval for Official Plan Amendment No. 17, File No. BA-OPA17-16, Municipality of Bayham Financial Analyst - Canada Pension Plan (CPP) Changes Purchasing Coordinator Quarterly Information Report - Contract Awards October 1, 2016 to December 31, 2016 Director of Homes and Seniors Services Incontinent Products for Elgin County Homes - Contract Award Director of Homes and Seniors Services Nurse Call and Phone System Replacement - Elgin Manor Director of Homes and Seniors Services Victoria Order of Nurses (VON) - Meals on Wheels (MOW) Contract 2017-2018 Director of Homes and Seniors Services YWCA Pool Agreement Renewal - 2016/2017 Negotiations Director of Homes and Seniors Services Homes - Stroke Program Pool Usage Director of Community and Cultural Services New Shedden Library Name and Lease Director of Community and Cultural Services 2016 Out-of-Province Travel Director of Financial Services Ten-Year Capital Plan Director of Financial Services 2017 Grant Requests 61 REPORT TO COUNTY COUNCIL INTRODUCTION: DISCUSSION: 62 CONCLUSION: RECOMMENDATIONS: 63 Applicant: Platinum Developments (Elgin) Inc. Date of Decision: 2017 Little Creek Phase 4 Date of Notice: 2017 File No.: 34T-CE1601Last Date of Appeal: 2017 Municipality: Central Elgin Lapsing Date: 2020 Subject Lands: Block 37 Plan 11M-176 Geographic Township of Yarmouth, Municipality of Central Elgin NOTICE OF DECISION On Application for Approval of Draft Plan of Subdivision Subsection 51(37) of the Approval of a Draft Plan of Subdivision in respect of the subject lands noted above was given on _______ ______________________by the County of Elgin. A copy of the conditions for final approval is attached. When and How to File an AppealHow to receive Notice of Changed Conditions Notice to appeal the decision to the Ontario The conditions of an approval of draft plan of Municipal Board must be filed with the County of subdivision may be changed at any time before the Elgin no later than 20 days from the date of this final approval is given. notice as shown above as the last date of appeal. You will be entitled to receive notice of any changes The notice of appeal should be sent to the attention to the conditions of approval of draft plan of of the Manager of Planning, at the address shown subdivision if you have either, below and it must, (1) made a written request to be notified of the (1) set out the reasons for the appeal, and decision, or (2) be accompanied by the fee prescribed under the(2) made a written request to be notified of changes Ontario Municipal Board Act in the amount of to the conditions of approval of the draft plan of $300.00, payable by certified cheque to the subdivision. Minister of Finance, Province of Ontario. Other Related Applications: Who Can File an Appeal N/A Only individuals, corporations or public bodies may appeal the decision in respect of a proposed plan of Getting Additional Information subdivision to the Ontario Municipal Board. An Additional Information about the application is appeal may not be filed by an unincorporated available for public inspection during regular office association or group. However, a notice of appeal hours at the County of Elgin at the address noted may be filed in the name of an individual who is a below. member of the association or group. Mailing address for Filing a Notice of Appeal Right of Applicant or Public Body to Appeal County of Elgin rd Conditions 450 Sunset Drive, 3 Floor The applicant or any public body may, at any time St. Thomas, ON N5R 5V1 before the final plan of subdivision is approved, Attention: Manager of Planning appeal any of the conditions imposed by the County Telephone: (519) 631-1460 of Elgin by filing with theManager of Planning a Fax: (519) 633-7661 notice of appeal. Email: sevans@elgin.ca 64 Applicant: Platinum Developments (Elgin) Inc. Date of Decision: 2017 Little Creek Phase 4 Date of Notice: 2017 File No.: 34T-CE1601Last Date of Appeal: 2017 Municipality: Central Elgin Lapsing Date: 2020 Subject Lands: Block 37 Plan 11M-176 Geographic Township of Yarmouth, Municipality of Central Elgin The conditions and amendments to final plan of approval for registration of this Subdivision as provided by the County of Elgin are as follows: No. CONDITIONS 1.That this approval applies to the draft plan of subdivision, prepared by Kim Husted, Ontario Land Surveyor, dated July 5, 2016,which shows: 20 single detached residential building lots (Lots 1-20 inclusive) Two (2) blocks for servicing (Blocks 21&22) Two (2) blocks for open space (Blocks 23&24) 2.That the road allowances included on the draft plan shall meet the standards of the Municipality of Central Elgin and be shown and dedicated as public highways on the final plan submitted for approval and registration. 3. The streets within the draft plan of subdivision shall be named to the satisfaction of the Municipality of Central Elgin. 4. That the owner enters into a subdivision agreement, pursuant to the authority of section 51(26) of the , as amended, with the Municipality of Central Elgin wherein the owner agrees to satisfy all the requirements, financial and otherwise, of the Municipality of Central Elgin concerning the installation of services including roads, sanitary sewerage collection system, water distribution system, utilities and stormwater management facilities for the development of the lands within the plan. 5. That the subdivision agreement, where required, contain a provision, prepared to the satisfaction of the Municipality, regarding phasing or timing of the development. 6. That the subdivision agreement between the owner and the Municipality of Central Elgin be registered against the lands to which it applies once the plan of subdivision has been registered. 7. That the owner convey up to five percent (5%) of the land included in this plan to the Municipality for park or other recreational purposes or alternatively the Municipality may require cash-in-lieu of all or a portion of the conveyance. 65 Applicant: Platinum Developments (Elgin) Inc. Date of Decision: 2017 Little Creek Phase 4 Date of Notice: 2017 File No.: 34T-CE1601Last Date of Appeal: 2017 Municipality: Central Elgin Lapsing Date: 2020 Subject Lands: Block 37 Plan 11M-176 Geographic Township of Yarmouth, Municipality of Central Elgin 8. That prior to final approval the Municipality shall advise that appropriate zoning is in effect for the plan of subdivision. 9. That the owner shall provide easements as may be required for services, utility or drainage purposes in a form satisfactory to the Municipality or utility and where required by the Municipality, daylight corners and street reserves shall be shown on the final plan and conveyed in a form satisfactory to the Municipality. 10. That the subdivision agreement between the owner and the Municipality contain a provision requiring the owner to install geodetic monuments within the subdivision. The number, specifications and location of the monuments are to be approved by the Director of Physical Services for the Municipality of Central Elgin prior to final plan approval and registration. 11. That the subdivision agreement between the owner and the Municipality shall include provisions requiring the owner: a) to implement the recommendations and mitigation measures contained in the recommendations and mitigation measures relate to the development of this plan, File 34T-CE1601; and b) to document in a report prepared to the satisfaction of the municipality of Central Elgin and the Kettle Creek Conservation Authority the work completed at the detailed site planning and design stage to implement each of the recommendations and mitigation measures contained in the aforementioned EIS Report with respect to the development of this Plan, File 34T-CE1601. 12. That the Subdivision Agreement between the Owner and Municipality shall contain provisions requiring: a) The owner to include a statement informing the persons who first purchase a unit following final approval of all the approved development charges, including development charges for school purposes, relating to any such unit within the draft plan of subdivision pursuant to Section 59(4) of the Development Charges Act, 1997 66 Applicant: Platinum Developments (Elgin) Inc. Date of Decision: 2017 Little Creek Phase 4 Date of Notice: 2017 File No.: 34T-CE1601Last Date of Appeal: 2017 Municipality: Central Elgin Lapsing Date: 2020 Subject Lands: Block 37 Plan 11M-176 Geographic Township of Yarmouth, Municipality of Central Elgin b) All services, which in the opinion of the municipality are necessary for the development of the lands within the Plan, such services being hereinafter called c) Notwithstanding b), development may begin before all necessary services are in place if the Municipality is satisfied that adequate arrangements have been made to ensure that the necessary services shall be provided in a timely manner as development proceeds. Adequate arrangements shall include the passing of an area-specific development charge by-law pursuant to Section 2 of the Development Charges Act, 1997, and the entering into of a front-ending agreement under section 44 of the Development Charges Act, 1997, which by- law and agreement relate to the necessary services. 13.That prior to final approval, the Municipality shall confirm that there is uncommitted reserve sewage and water treatment capacity to service the development and that the proposed arrangements for stormwater management are acceptable and can be assumed by the Municipality. 14.That the subdivision agreement between the Owner and the Municipality contain provisions regarding the development, implementation, installation, dedication and maintenance of the storm water management facilities requiring the owner to: (a) implement the recommendations contained within the repor Subdivision-Phase 1, Port Stanley, Municipality of Central Elgin, Stormwater August 29, 2003 subject to the review and final approval of the Municipality of Central Elgin and the Kettle Creek Conservation Authority; (b) guarantee that the report identified in a) above implements the recommendations , Amended Report for Little Creek at Port Stanley Phase 2 by BioLogic and dated January 2008; (c) guarantee the implementation of the recommendations for the completion of the works identified within the final approved storm water management plan/report identified in a) above, in a manner satisfactory to the Municipality of Central Elgin; (d) conduct regular inspections every two weeks and after each sizeable storm event of all sediment and erosion control recommendations in the approved storm water 67 Applicant: Platinum Developments (Elgin) Inc. Date of Decision: 2017 Little Creek Phase 4 Date of Notice: 2017 File No.: 34T-CE1601Last Date of Appeal: 2017 Municipality: Central Elgin Lapsing Date: 2020 Subject Lands: Block 37 Plan 11M-176 Geographic Township of Yarmouth, Municipality of Central Elgin management plan/report and maintain an inspection log which shall state the name of the inspector, date of inspections and the rectification or replacement measures which were undertaken to maintain the sediment and erosion control measures. The inspections shall continue until the assumption of services by the Municipality or until site construction warrants cessation of the visits; (e) identify the Municipality of Central Elgin and the Kettle Creek Conservation Authority as the site contacts responsible for monitoring schedule to be implemented in d) above; and (f) provide the Municipality of Central Elgin and the Kettle Creek Conservation Authority a written update of sediment and erosion control inspections and maintenance activities following all storm events. 15.That the subdivision agreement between the owner and the Municipality shall include provisions requiring the owner to implement the recommendations contained in the geotechnical rReport on Geotechnical Investigation for revised Setback requirements, Phase II, Little Creek Place Subdivision, Port Stanley, Ontario, 2007. 16. That the subdivision agreement between the owner and the municipality shall include provisions requiring the owner to: (a) implement the tree protection and replanting plan as approved by the Municipality of Central Elgin; (b) install adequate exclusion fencing (with no gates) along the rear of lots 6 to 14 to prevent negative impacts to species at risk by reducing residential encroachment and access. The fencing specifications shall be those approved by the Municipality of Central Elgin; and (c) provide an information package for homeowners that educate them on how to minimize the impacts of residential uses on the natural heritage features and functions. 17.Prior to final approval, the owner shall contact the licensedcommunication / telecommunication service providers within the Municipality prior to commencing any work within the plan, and confirm that sufficient wire line communication / telecommunication infrastructure is currently available to provide communication / 68 Applicant: Platinum Developments (Elgin) Inc. Date of Decision: 2017 Little Creek Phase 4 Date of Notice: 2017 File No.: 34T-CE1601Last Date of Appeal: 2017 Municipality: Central Elgin Lapsing Date: 2020 Subject Lands: Block 37 Plan 11M-176 Geographic Township of Yarmouth, Municipality of Central Elgin telecommunication service to the proposed development. In the event that such infrastructure is not available, the owner is hereby advised that the owner may be required to pay for the connection to and/or extension of the existing communication / telecommunication infrastructure. If the owner elects not to pay for such connection to and/or extension of the existing communication / telecommunication infrastructure, the owner shall be required to demonstrate to the Municipality that sufficient alternative communication/telecommunication facilities are available within the proposed development to enable, at a minimum, the effective delivery of communication / telecommunication services for emergency management services (i.e. 911 Emergency Services). The owner shall provide the Municipality with written confirmation from the licensed service providers that communication / telecommunication infrastructure will be available to the plan. 18. That prior to final approval, arrangements shall be made to the satisfaction of the Municipality for the relocation of any utilities that may be required as a result of the development of the subject lands, such relocation shall be undertaken at the expense of the Owner. 19. That prior to final approval the Owner shall ensure that the requirements of Canada Post as set out below are satisfied. a) The owner shall: i) include in all offers of purchase and sale, a statement that advises the prospective purchaser that mail will be delivered via a community mail box; ii) note the locations of the community mail box within the development;and, iii) notify affected homeowners of any established easements granted to Canada Post to permit access to the community mail box. b) The owner further agrees to: i) consult with Canada Post to determine suitable permanent locations for the community mail box, which locations shall be indicated by the developer on the appropriate servicing plans; ii) prior to offering any units for sale, display a map on a wall of the sales office in a place readily accessible to potential homeowners that indicates the 69 Applicant: Platinum Developments (Elgin) Inc. Date of Decision: 2017 Little Creek Phase 4 Date of Notice: 2017 File No.: 34T-CE1601Last Date of Appeal: 2017 Municipality: Central Elgin Lapsing Date: 2020 Subject Lands: Block 37 Plan 11M-176 Geographic Township of Yarmouth, Municipality of Central Elgin location of the community mail box within the development, as approved by Canada Post; iii) provide a suitable and safe temporary site for a community mail box until curbs, sidewalks and final grading are completed at the permanent community mail box location; iv) provide Canada post with the excavation date for the first foundation/first phase as well as the date development work is scheduled to begin; v) provide the expected installation date for the community mail box pad; and vi) provide the following for the community mail box and to include these requirements on the appropriate servicing plans: Any required walkway across the boulevard, per municipal standards; Any required curb depressions for wheelchair access, with an opening of at least two metres (consult with Canada Post for detailed specifications). 20.That the Subdivision Agreement between the Owner and the Municipality shall include a clause that the Owner agrees to inform all Purchasers of residential lots by including a condition in all Purchase Agreements stating that the construction of additional public school accommodation is dependent upon funding approval from the Ontario Ministry of Education, therefore the subject community may be designated as a "Holding Zone" by the Thames Valley District School Board and pupils may be assigned to existing schools as deemed necessary by the Board. 21.That prior to final approval, the owner shall carry out an archaeological assessment of the subject property and mitigate, through preservation or resource removal and documentation, adverse impacts to any significant archaeological resource found. No grading or other soil disturbances shall take place on the subject property prior County indicating that there are no further concerns for impacts to archaeological sites on the subject lands. This is to be accompanied by a Ministry of Tourism, Culture and Sport letter indicating that the licensee has met the terms and conditions for Archaeological Licensing and that the report has been entered into the Ontario Public register of archaeological reports. 70 Applicant: Platinum Developments (Elgin) Inc. Date of Decision: 2017 Little Creek Phase 4 Date of Notice: 2017 File No.: 34T-CE1601Last Date of Appeal: 2017 Municipality: Central Elgin Lapsing Date: 2020 Subject Lands: Block 37 Plan 11M-176 Geographic Township of Yarmouth, Municipality of Central Elgin 22.That prior to final approval of the plan of subdivision, the Clerk of the Municipality of Central Elgin shall advise in writing how conditions 1 to 18,20and 21 have been satisfied. 23.That prior to final approval of the plan of subdivision, Canada Post shall advise in writing how condition 19 has been satisfied. 24.That prior to final approval of the plan of subdivision, Kettle Creek Conservation Authority shall advise in writing how conditions 11 and 14 have been satisfied. NOTES TO DRAFT APPROVAL: 1.It is the applicant's responsibility to fulfill the conditions of draft approval. 2.It is suggested that the applicant be aware of section 144 of the and subsection 78(10) of the . Subsection 144 (1) of the requires that a plan of subdivision of land that is located in a land titles division be registered under the Exceptions to this provision are set out in subsection 144(2). Subsection 78(10) of the requires that a plan of subdivision of land that is located only in a registry division cannot be registered under the unless that title of the owner of the land has been certified under the . Exceptions to this provision are set out in clauses (b) and (c) of subsection 78(10). 3. The owner is advised that a permit shall be obtained from Kettle Creek Conservation Authority prior to any development and/or site alterations upon Lots 6 through 14 and Blocks 23 and 24 of this draft plan of subdivision. 4. The owner is advised that in the event that deeply buried archaeological remains should be discovered during construction, it is recommended that archaeological staff of the Ontario Ministry of Tourism,Culture and Sport be notified immediately. Similarly, in the event that human remains should be encountered during construction, it is recommended that the proponent immediately notify the Ontario Ministry of Tourism, Culture and Sport and the Registrar of the Cemeteries 71 Applicant: Platinum Developments (Elgin) Inc. Date of Decision: 2017 Little Creek Phase 4 Date of Notice: 2017 File No.: 34T-CE1601Last Date of Appeal: 2017 Municipality: Central Elgin Lapsing Date: 2020 Subject Lands: Block 37 Plan 11M-176 Geographic Township of Yarmouth, Municipality of Central Elgin Regulation Unit of the Cemeteries Branch. 5. The Ontario Land Surveyor responsible for preparing the final plan for registration should contact the Director of Physical Services for the Municipality of Central Elgin regarding the preparation of the final plan to ensure the requirements of draft approval are properly addressed in the preparation of the final plan and that the final plan prepared contains sufficient geodetic information to locate the plan within the UTM Coordinate System, North American Datum 1983, prior to submitting the plan for final approval. A digital copy of the final plan, in a form satisfactory to the Municipality, is required as part of the final plan submission. 6. Inauguration, or extension of a piped water supply, a sewage system or a storm drainage system, is subject to the approval of the Ministry of the Environment under Sections 52 and Section 53 of the . 7.The owner is hereby advised that the review of this plan of subdivision did not include groundwater, soil or atmosphere testing to fully discount the possibility that waste materials and/or other contaminants are present within or in close proximity to this subdivision. If either the owner or the Municipalityrequiressuch assurance before proceeding with this plan of subdivision, a team of consultants should be retained to conduct any necessary investigations. 8. The Ministry of the Environment and Climate Change must be advised immediately should waste materials or other contaminants be discovered during the development of this plan of subdivision. If waste materials or contaminants are discovered, a further approval under Section 46 of the may be required from that Minister. 9. The owner is advised that if any unplugged petroleum wells or associated works are identified during the development of the site, the owner shall notify the Petroleum Resources Centre of the Ministry of Natural Resources and Forestry.The owner shall plug the wells and rehabilitate the surface according to the Provincial Standards of the . The Ministry of Natural Resources and Forestry recommends that no structures be built immediately over a plugged petroleum well. 10. Should the owner or the Municipality require underground Bell Canada facilities to serve this subdivision, the owner must confirm with the Municipality that satisfactory arrangements have been made with Bell Canada for underground services. The 72 Applicant: Platinum Developments (Elgin) Inc. Date of Decision: 2017 Little Creek Phase 4 Date of Notice: 2017 File No.: 34T-CE1601Last Date of Appeal: 2017 Municipality: Central Elgin Lapsing Date: 2020 Subject Lands: Block 37 Plan 11M-176 Geographic Township of Yarmouth, Municipality of Central Elgin owner is also advised that, should any conflicts with the existing Bell Canada facilities or easements arise, the owner shall be responsible for realignments or relocation. Further, the owner is to provide easements as required to service this subdivision. 11. It is suggested that the Municipality register the subdivision agreement as provided by subsection 51(26) of the , against the land to which it applies, as notice to prospective purchasers. 12. Clearances are required from the following agencies: Mr. Donald Leitch,CAO/Clerk Municipality of Central Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Delivery Services Officer Delivery Planning Canada Post Corporation 955 Highbury Ave London, ON N5Y 1A3 Mr. Joe Gordon, Director of Operations Kettle Creek Conservation Authority 44015 Ferguson Line St. Thomas, ON N5P 3T3 If the agencys condition concerns a clause in the subdivision agreement, a copy of the agreement should be sent to them. This will expedite clearance of the final plan. A copy of the agreement is also required by the County of Elgin. 13.All measurements on subdivision and condominium final plans must be presented in metric units. The final plan must be submitted digitally in AutoCAD (DWG) and Portable Document Format (PDF) with the appropriate citation from the Planning Act used. The AutoCAD (DWG) file must be consistent with the following standards: Georeferenced to the NAD83 UTM Zone 17M coordinate system. 73 Applicant: Platinum Developments (Elgin) Inc. Date of Decision: 2017 Little Creek Phase 4 Date of Notice: 2017 File No.: 34T-CE1601Last Date of Appeal: 2017 Municipality: Central Elgin Lapsing Date: 2020 Subject Lands: Block 37 Plan 11M-176 Geographic Township of Yarmouth, Municipality of Central Elgin All classes of features must be separated into different layers. Each layer should be given a descriptive name so that the class of feature it contains is recognizable. The final plan approved by the County of Elgin must include the following paragraph onall copies (3 mylars and 4 paper) for signature purposes: 14. The approval of this draft plan of subdivision File No. 34T-CE1601 will lapse on January 24, 2020, pursuant to subsection 51(32) of the , as amended. It is the responsibility of the owner to request an extension of the draft approval if one is needed. A request for extension should be made at least 60 days before the approval lapses since no extension can be given after the lapsing date. The request should include the reasons why an extension is needed and a resolution in support of the extension from Council of the Municipality of Central Elgin. 15. The final plan approved by the County of Elgin must be registered within 30 days or the County may withdraw its approval under subsection 51(59) of the . 74 .. 055110220330440 Meters LegendLegend Parcel Fabric Little Creek Subdivision SWOOP 2015 AerialSWOOP 2015 Aerial RGBRGB Red: Band_1 Municipality of Central Elgin Green: Band_2 75 Blue: Band_3 DISLCAEIMR T:ihs radwings i entihre a leaglly rceorded m aorp asuvrey nad is ont itnended toe bused sa noe Date: 05/01/2017 . 1:24,000 06251,2502,5003,7505,000 Ministry of Natural Resources and Forestry, County of Elgin, Queen's Printer for Ontario Meters Little Creek Subdivision Municipality of Central Elgin 76 Location Map DISCLAIMER: This drawing is neither a legally recorded map or a survey and is not intended to be used as one Date: 05/01/2017 REPORT TO COUNTY COUNCIL FROM: Steve Evans, Manager of Planning DATE: January 4, 2017 SUBJECT: Approval for Official Plan Amendment No. 17 31 Elizabeth Street, Village of Port Burwell Municipality of Bayham File No.: BA-OPA17-16 Owner/Applicant: Municipality of Bayham INTRODUCTION: This report will provide County Council with information required in order to consider granting approval to the above noted Official Plan Amendment. The Municipality of Bayham submitted Official Plan Amendment No. 17 to the County of Elgin on October 19, 2016 for approval. In accordance with Section 17 of the Planning Act is required to make a decision in which it may approve, modify or refuse to approve an official plan amendment. decision within 180 days after the amendment is received any person or public body may appeal to the Ontario Municipal Board. (see attachment) DISCUSSION: The lands that are the subject of this application for Official Plan Amendment approval are located at 31 Elizabeth Street,Port Burwell, Municipality of Bayham.The purpose of the Official Plan Amendment is to re-designate lands comprising 0.2 hectares (0.5 acres) from Industrial order sell a former municipal works yard to a private interest which intends to use the property for boat and recreational vehicle repair/maintenance and storage. The repair and servicing of boats and recreational vehicles is restricted to the interior of an existing building on the site. Outside storage is limited to the rear and side yards and a site plan agreement will be required to ensure that there is appropriate screening and buffering to reduce any adverse effects on adjacent residential uses. The agreement will include the construction of a 1.8 metre high opaque fence to enclose the site. The Elgin County Official Plan designates Port Burwell as a Tier 1 settlement area where full municipal services are available. The County Official Plan policies direct growth to Tier 1 settlement areas and supports redevelopment within these areas. The Municipality of Bayham held a public meeting to consider this Official Plan Amendment on September 15, 2016. There were a number of concerns expressed by the public with The Municipality of Bayham received a planning report from its consultant IBI Group on September 2, 2016 and a staff report dated October 6, 2016. Both reports supported the proposed Official Plan Amendment. As a result the local Municipal Council adopted Official Plan Amendment No. 17 by By-Law 2016-085 on October 6, 2016 and submitted the Amendment to the County of Elgin for approval. 77 Following review of the submitted documents by County staff, the Municipality of Bayham was consulted with respect to the concerns that were submitted in writing by adjacent property owners. With respect to the concern about possible ground contamination the proposed which means that the buyer takes on full responsibility for the condition of the land. The County has been advised that there is no legislation that would prevent the Municipality from conveying the property to this specific buyer on these terms In addition, as a result of these further discussions with the consultant, IBI Group, suggested placing further restrictions on the list of permitted uses and requiring a site plan agreement that would ensure there are no unacceptable adverse effects on the abutting residential land uses. In this regard the Municipality will be zoning the lands to permit only light industrial uses, the servicing of boats and vehicles will be limited to the interior of the existing building on the site and a site plan agreement with the new owner will require appropriate fencing to reduce any adverse effects to adjacent properties. Based on the site-specific nature of this Official Plan Amendment and its location within a fully serviced settlement area, it was determined that circulation of this amendment to agencies and/or ministries was not required. CONCLUSION: The Council of the Municipality of Bayham supports this Amendment and adopted it by By-law 2016-085 on October 6, 2016. report that recommends restricting the list of permitted uses on this property as well as a site plan agreement to ensure that there are no unacceptable adverse effects on any abutting residential uses. The Manager of Planning has reviewed File No.BA-OPA17-16, along with the background material that was submitted by the Municipality of Bayham. Based on the above the Manager of Planning is satisfied that this Official Plan Amendment is consistent with the Provincial Policy Statement and conforms to both the County of Elgin and Municipality of Bayham Official Plans. RECOMMENDATIONS: THAT the Council of the Corporation of the County of Elgin gives approval to Official Plan Amendment No.17 to the Municipality of Bayham Official Plan, File No. BA-OPA17-16; and, THAT staff be directed to provide notice of this decision in accordance with the Planning Act. All of which is Respectfully Submitted Approved for Submission Steve Evans Mark G. McDonald Manager of Planning Chief Administrative Officer 78 79 80 81 82 83 84 85 REPORT TO COUNTY COUNCIL FROM: Mathew Waite, Financial Analyst Jim Bundschuh, Director of Financial Services DATE: January 9, 2017 SUBJECT: Canada Pension Plan (CPP) Changes INTRODUCTION: f finance reached an agreement to expand the Canada Pension Plan (CPP). The expanded CPP is designed to address the shortfall in middle-income retirement planning that is a result of disappearing corporate pensions. The changes are going to be implemented over 7 years - from 2019 to 2025. This report outlines the expanded CPP DISCUSSION: Currently in 2017,both employers and employees pay equal contributions of 4.95% on earnings up to an annual maximum of $55,300. An employee at the maximum threshold would be required to contribute $2,564.10 and this contribution would be matched by the employer. The fully phased in changes of the enhanced CPP would result in the contribution rate rising to 5.95% and the annual maximum earnings limit increasing to $82,700. In 2025, an employee at the maximum threshold would be required to contribute $4,513.50. These changes will result in the s contribution increasing by 77% over 9 years or on average 8.6% per year. To put into perspective, the past 5 year average was approximately 2%. Below are the proposed changes to the CPP: ProjectedProjected UpperAnnualContributoryContributionEnhancedEmployeeEmployer Year YMPEEarningsExemptionEarningsRateRateContributionsContributions ЋЉЊБЎБͲЉЉЉЎБͲЉЉЉЌͲЎЉЉЎЍͲЎЉЉЍ͵ВЎіЉіЋͲЏВА͵АЎЋͲЏВА͵АЎ ЋЉЊВЎВͲАЉЉЎВͲАЉЉЌͲЎЉЉЎЏͲЋЉЉЎ͵ЊЉіЉіЋͲБЏЏ͵ЋЉЋͲБЏЏ͵ЋЉ ЋЉЋЉЏЊͲЎЉЉЏЊͲЎЉЉЌͲЎЉЉЎБͲЉЉЉЎ͵ЋЎіЉіЌͲЉЍЎ͵ЉЉЌͲЉЍЎ͵ЉЉ ЋЉЋЊЏЌͲЎЉЉЏЌͲЎЉЉЌͲЎЉЉЏЉͲЉЉЉЎ͵ЍЎіЉіЌͲЋАЉ͵ЉЉЌͲЋАЉ͵ЉЉ ЋЉЋЋЏЎͲЏЉЉЏЎͲЏЉЉЌͲЎЉЉЏЋͲЊЉЉЎ͵АЉіЉіЌͲЎЌВ͵АЉЌͲЎЌВ͵АЉ ЋЉЋЌЏАͲБЉЉЏАͲБЉЉЌͲЎЉЉЏЍͲЌЉЉЎ͵ВЎіЉіЌͲБЋЎ͵БЎЌͲБЋЎ͵БЎ ЋЉЋЍАЉͲЊЉЉАЍͲВЉЉЌͲЎЉЉЏЏͲЏЉЉЎ͵ВЎіЍіЍͲЊЎЍ͵АЉЍͲЊЎЍ͵АЉ ЋЉЋЎАЋͲЎЉЉБЋͲАЉЉЌͲЎЉЉЏВͲЉЉЉЎ͵ВЎіЍіЍͲЎЊЌ͵ЎЉЍͲЎЊЌ͵ЎЉ A financial impact analysis was completed to determine an estimate of the incremental cost of the expanded CPP. The analysis revealed the enhanced CPP will have a cumulative incremental impact of approximately $1.1 million over its phase-in. The incremental cost has been included in the 10 year plan with offsets identified to maintain the previously planned tax increase. Below are the projected employer costs under the existing and enhanced CPP: 86 Existing Enhanced Dollar Year CPP Cost CPP Cost Variance 2015$ 829,743$ 829,743$ - 2016847,179847,179- 2017860,499860,499- 2018877,439884,8157,375 2019894,703931,99437,291 2020912,298981,03368,735 2021930,2331,041,543111,310 2022948,5141,114,143165,630 2023967,1391,189,599222,460 2024986,1121,228,172242,059 20251,005,4421,263,797258,355 Totals$ 10,059,300$ 11,172,515$ 1,113,215 agreed upon in principle, but the projected figures could still fluctuate over its phase-in. CONCLUSION: The changes to the Canada Pension Plan will help Canadians save for retirement and RECOMMENDATION: Enhanced Canada Pension Plan (CPP)January 9, 2017 be received and filed. All of which is Respectfully Submitted Approved for Submission Mathew Waite Mark G. McDonald Financial Analyst Chief Administrative Officer Jim Bundschuh Director of Financial Services 87 REPORT TO COUNTY COUNCIL FROM: Mike Hoogstra,Purchasing Coordinator DATE: January 10, 2017 SUBJECT: Quarterly Information Report - Contract Awards October 1, 2016 to December 31, 2016 INTRODUCTION: As per the County of Elgin's Procurement Policy section 10.1,an information report containing the details relevant to the exercise of delegated authority for all contracts awarded that exceed $15,000 including amendments and renewals is to be prepared and reported to Council. This report covers the period from October to December 2016. DISCUSSION/CONCLUSION: The Council of the Corporation of the County of Elgin delegated authority to the Directors to award contracts as follows: ValueReport Status Greater than $15,000 Noreport to Council required if within 10% of the but less than $50,000approved budget allocation Greater than $50,000 No report to Council required if within approved but less than $100,000budget Council also approved that an information report would be brought forward containing details of the award of contracts including amendments and renewals. The detailed report of the award of contracts is attached as Appendix A. RECOMMENDATION: THAT the Quarterly Information Report - Contract Awards, October 1, 2016 to December 31, 2016January 10, 2017 be received and filed. All of which is Respectfully Submitted Approved for Submission Mike Hoogstra Mark G. McDonald Purchasing Coordinator Chief Administrative Officer Jim Bundschuh Director of Financial Services 88 APPENDIX A Purchases/Projects greater than $15,000 October 1, 2016 to December 31, 2016 DepartmentBudget ProjectSupplier/Amount (HST excluded) AllocationContractor Information OperatingLaserficheSoftware Service Thinkdox Inc.$27,180.70 TechnologyContract Information CapitalDell Equallogic Storage Area CareWorx$21,111.00 TechnologyNetwork Homes & CapitalTwo (2) Rhapsody Whirlpool Arjohuntleigh $81,948.00 Senior Tubs and two (2) Alenti Scales for Canada ServicesTerrace Lodge Homes & CapitalOne (1) Maxi Move Lift and one Arjohuntleigh $23,941.00 Senior (1) Sara Plus Lift with Scale for Canada ServicesElgin Manor Homes & CapitalOne (1) Maxi Move Lift and one Arjohuntleigh $23,941.00 Senior (1) Sara Plus Liftwith Scale for Canada ServicesBobier Villa EngineeringCapitalBridge and Culvert InspectionsSpriet Associates$28,899.00 EngineeringCapitalHumidification Unit for Elgin Palser $19,906.15 ManorEnterprises EngineeringCapitalNew Fencing at Bobier Villa$28,374.00 EngineeringCapitalBrick Repairs at Administration Oscar Temple & $21,300.00 BuildingSons Construction EngineeringCapitalNew Security Camera equipment R.M.B. $16,160.00 for Terrace LodgeCommunications EngineeringCapitalOffice Renovations for Central C.D. Drywall$17,958.00 st Elgin Administration (1floor) AdministrativeCapitalOne (1) Pick-up Truck for Weed Elgin Chrysler$29,326.00 Inspector/Tree Commissioner 89 REPORT TO COUNTY COUNCIL FROM: Rhonda L. Duffy, Director of Homes and Seniors Services Mike Hoogstra, Purchasing Coordinator DATE: January 4, 2017 SUBJECT: Incontinent Products for Elgin County Homes Contract Award INTRODUCTION: Continence products are fully funded through the Nursing and Personal Care Envelope. The incontinent products MedPro Direct has expired and a new contract is required. This report details the steps taken with a recommendation to award a new three (3) year contract. DISCUSSION: A Request for Proposal for Incontinence Products for Elgin County Homes was issued in September 2016 and closed on October 12. A total of four (4) proposals were received. An evaluation committee consisting of the Manager of Resident Care for Elgin Manor, the Director of Homes and Senior Services and the Administrator of Bobier Villa and Elgin Manor was created to review the four proposals. The committee members individually scored each proposal based on the following criteria that were listed in the RFP: ; Range of support services, additional services; Quality control process; References; Value Added Services; and, Product Pricing / Cost per resident day. The committee met as a group with the Purchasing Coordinator on October 31 to complete the scoring.From the initial scoring results, a shortlist of two (2)Proponents was developed. The two Proponents were invited to meet with the committee in December. After the presentations were completed, the evaluation committee scored each presentation based on the following criteria which was listed in the RFP: Overall Presentation Response to Questions The scores from the initial stage and interview stage were combined anda preferred Proponent was identified. Staff is recommending that MedPro Direct, the highest scoring firm be selected. 90 CONCLUSION: offers a progressive service which promises innovation, guarantees integrated quality improvement activities within each home and process improvements focusing on improved job satisfaction and quality of work life for Registered Staff. MedPro will continue to provide a valued service andquality product within budget RECOMMENDATIONS: THAT MedPro Direct Inc. be selected for the supplier of Incontinence Products at Bobier Villa, Elgin Manor and Terrace Lodge commencing February 1, 2017 through to January 31, 2020; and, THAT theCounty at its discretion extend the contract for up to two (2) additional, one (1) year terms, upon mutual agreement between both parties; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contract. All of which is Respectfully Submitted Approved for Submission Rhonda L. Duffy Mark G. McDonald Director of Homes and Seniors Services Chief Administrative Officer Mike Hoogstra Purchasing Coordinator 91 REPORT TO COUNTY COUNCIL FROM: Rhonda Duffy, Director of Homes and Seniors Services Mike Hoogstra, Purchasing Coordinator DATE: January 10, 2017 SUBJECT: Nurse Call and Phone System Replacement Elgin Manor INTRODUCTION: A Request for Proposal was issued for replacement of the Elgin Manor nurse call system. This report provides arecommendation of the selected vendor. DISCUSSION: According to the Long-Term Care Homes Act, 2007: Every licensee of a long-term care home shall ensure that the home is equipped with a resident-staff communication and response system that, - can be easily seen, accessed and used by residents, staff and visitors at all times; - is on at all times; - allows calls to be cancelled only at the point of activation; - is available at each bed, toilet, bath and shower location used by residents; - is available in every area accessible by residents; - clearly indicates when activated where the signal is coming from; and - in the case of a system that uses sound to alert staff, is properly calibrated so that the level of sound is audible to staff. The current system at Elgin Manor is 14 years old and to ensure efficient provision of care, safety and security for residents and staff it requires replacement. A replacement system will provide for the proper integration of several systems to improving existing functionality, i.e., fire alarm system, bed alarms systems, door alarms, etc. The Request for Proposal for a Nurse Call System was issued on October 11, 2016 and closed on November 15, 2016.Three (3) firms noted below submitted a proposal for this project. KR Communications Media Multi-Com Communication Wireless RNA Technology (Cimtel) 92 Staff completed an evaluation of each using the following criteria: Applicant Technical Expertise and Resources Account Management Qualification and Experience Support and maintenance experience Overall Proposal Submission Cost for Nurse Call System with integration of wireless phones and fire and door alarm tie-in. After a thorough review of the three proposals by staff, the highest scoring firm was KR Communications offering the Austco Nurse Call System.The Austco nurse call system was also installed at Bobier Villa in 2014. Staff met with KR Communications on January 9 to discuss the Nurse Call System and discuss the options that were requested in the RFP.In addition to replacing the nurse call system, staff is also recommending that a staff locater/panic alarm module be included with the purchase of the system. The staff locater/panic alarm will provide safety and security for staff and assist in meeting requirements under legislation related to violence in the workplace. Additionally, the phone system at Elgin Manor is becoming obsolete with the phones being difficult and costly to replace. Replacement of the phone system will allow integration of the nurse call system, cordless phones for registered staff use and elimination of the need for pagers. The total cost for the three components are as follows: Nurse CallSystem $ 218,380 Staff Panic Alarm System $ 24,820 Telephone System $ 34,567 The total cost for this project is $277,767 and represents the lowest cost of the three proposals received. The 2016 approved capital budget included $250,000 for the Nurse Call project. Additional funding in the amount of $42,000 is being requested as part of the 2017 capital budget in order to proceed with the entire project.There is a contingency amount built into the additional capital request to provide for potential ancillary costs. CONCLUSION: Replacement of the Nurse Call system will provide improved service to the residents by ensuring more timely communication of needs at the resident bedside and add to a safe and secure environment for residents and staff. 93 RECOMMENDATIONS: THAT subject to approval of the 2017 capital budget, KR Communications be selected for the nurse call system replacement at Elgin Manor at a cost of $218,380, plus taxes; and, THAT staff proceed with the purchase of the panic alarm system at Elgin Manor at a proposed cost of $24,820 plus tax; and, THAT staff proceed with replacement of the telephone system at Elgin Manor at a proposed cost of $34,567 plus tax; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contract. All of which is Respectfully Submitted Approved for Submission Rhonda Duffy Mark G. McDonald Director of Homes and Seniors Services Chief Administrative Officer Mike Hoogstra Purchasing Coordinator 94 REPORT TO COUNTY COUNCIL FROM: Rhonda Duffy, Director of Homes and Seniors Services Annemarie Atkinson, Manager of Support Services - Terrace Lodge Chris Bhola, Manager of Support Services - Elgin Manor DATE: January 5, 2017 SUBJECT: Victoria Order of Nurses (VON) - Meals on Wheels (MOW) Contract - 2017-2018 INTRODUCTION: The Elgin County Homes, in partnership with Victorian Order of Nurses (VON) through Terrace Lodge and Elgin Manor, provide meals on wheels to seniors in Central and East Elgin communities. DISCUSSION: The Homes have aimed to keep the Meals on Wheels (MOW) program affordable to meals is currently $6.50 as provided by the Homes and continues to provide for full cost recovery of the program. The fee for meals on wheels has not been increased in 2 years. Given that food prices are anticipated to increase in the upcoming year, aslight increase at this time is recommended to help offset a greater increase to the program in future years. Staff is recommending an increase of $.10 per meal and $.05 increase per double portion. CONCLUSION: Providing nutritional meal service to community residents continues to be a valuable and needed service. Staff is recommending a slight increase for the 2017-2018 contract year, increase to $6.60 per meal and $3.30 for double portions. RECOMMENDATIONS: THAT the current price of Victoria Order of Nurses - Meals on Wheels increase to $6.60 for regular portions and $3.30 double portions for the 2017-2018 contract year; and, THAT Council authorize staff to sign the 2017-2018 Meals on Wheels contract with the Victorian Order of Nurses. All of which is Respectfully Submitted Approved for Submission Rhonda Duffy Mark G. McDonald Director of Homes and Seniors Services Chief Administrative Officer Annemarie Atkinson Manager of Support Services - Terrace Lodge Chris Bhola Manager of Support Services - Elgin Manor 95 REPORT TO COUNTY COUNCIL FROM: Rhonda L. Duffy, Director of Homes and Seniors Services DATE: January 10, 2017 SUBJECT: YWCA Pool Agreement Renewal 2016/2017 Negotiations INTRODUCTION: At the September 6, 2016 Cou Lodge Pool Agreement Renewal recommendation, THAT Council direct staff to negotiate at minimum a 1.5% increase for the 2016/2017 agreement with the YWCA the 2016/2017 agreement with the YWCA DISCUSSION: Prior to negotiations, the County solicitor reviewed the YWCA contract and made several recommendations for change. The majority of the proposed recommendations were agreed to by YWCA but YWCA has requested Elgin County Council reconsider a proposed increase in municipal liability insurance coverage from $5 million per incident to $10 million per incident ($30 million aggregate). The County Solicitor indicates that the increased coverage is appropriate in light of risks associated with both implicit motor vehicle travel/transportation activities (as based upon requisite motor vehicle insurance coverage) and, more significantly, supervised water activities as contemplated by the Agreement in combination with increasing civil damage awards in negligence/contract actions. YWCA proposes that the insurance policy and coverage limits remain set at $5 million per incident and, in this regard, further advise that an increase in coverage limits to $10 million per incident and the premium cost associated with such increase are unaffordable and will ultimately result in cancellation of aquatic programs at Terrace Lodge. Council may also consider that any contract with the YWCA for use of the pool will end at some point once the new Terrace Lodge is built. With that in mind should council renew the pool agreement with the YWCA, a target end date to the agreement of December 2018 would be appropriate. CONCLUSION: Council directed to staff to negotiate the 2016/2017 agreement with the YWCA. While it is agreeable to most contract revisions proposed by the County Solicitor, YWCA is not prepared to agree to the proposed increase in limits to required liability insurance coverage and has indicated a possible cancellation in aquatic programs at Terrace Lodge may result. It is against that background that staff now seeks further direction from County Council as to how to proceed with negotiations. 96 RECOMMENDATION: THAT County Council provides staff with direction on further negotiations with the YWCA for the 2016/2017 Pool Agreement (insurance level and duration of agreement). All of which is Respectfully Submitted Approved for Submission Rhonda L. Duffy Mark G. McDonald Director of Homes and Seniors Services Chief Administrative Officer 97 tƩƚǝźķźƓŭ ƌĻğķĻƩƭŷźƦͲ ğķǝƚĭğĭǤͲ ƚƦƦƚƩƷǒƓźƷźĻƭͲ ğƓķ ğ ǝƚźĭĻ ĻƒƦƚǞĻƩźƓŭ ǞƚƒĻƓ ğƓķ ƷŷĻźƩ ŅğƒźƌźĻƭ ĻǝĻƩǤķğǤͧ January 6, 2017 Rhonda Duffy Director of Homes and Seniors Services Emergency and Transitional 49462 Talbot Line, Aylmer, ON, N5H 3A5 Housing Dear Ms. Duffy, Literacy and Basic Skills On behalf of the YWCA St. Thomas-Elgin, I would like to extend our thanks to the County of Elgin for their dedication to recreation and aquatics programming in our communities. For the past number of years and in partnership with Elgin County, the YWCA St. Thomas-Elgin has Poverty Reduction Programs delivered aquatic programming, including swimming lessons and aquafit out of the swimming pool at Terrace Lodge. These programs are accessed by children, youth, families, and seniors and are an important local opportunity for recreation, physical activity and water safety Settlement Services education in East Elgin. We are writing to request that the County of Elgin reconsider new insurance policy requirements as proposed in Section 5.1.7 of the Agreement for amendment to former Aylmer Aquatic Programs insurance coverage requirements as outlined in the past number of agreements. Specifically, the YWCA St. Thomas-Elgin requests that the newly proposed requirement to obtain insurance coverage with a Recreation Programs for occurrence (with an aggregate of not less than $30,000,000.00 (THIRTY Children and Youth School AgeChildcare and After investigating this proposed requirement with our Insurance Company, moving forward Day Camps in this direction would substantially increase our costs of program delivery and effectively put these aquatic programs out of operation. The YWCA St. Thomas-Elgin delivers a wide variety of community programs at a number of locations and facilities and with funding from Youth Leadership foundations, municipal, provincial and federal sources. In re-negotiating service contracts to this point, we have not yet had this request for insurance coverage elsewhere and in our history, have not had a claim that would warrant this kind of increase. Our insurance Connections Retail Store company has indicated that this increase is not the industry norm. The YWCA St. Thomas-Elgin currently relies on financial support from both the United Way and program user fees in order to sustain these aquatic programs locally. Without additional financial resources, we are unable to commit to the increased costs of meeting this insurance requirement as proposed by the County of Elgin. As a not-for-profit organization, the YWCA St. Thomas-Elgin aims to deliver services based on identified community needs by building on community strengths and assets. We maintain many partnerships in order to share resources and work collaboratively in providing opportunities that enhance well-being and improve quality of life for residents. We are grateful for the ongoing support of Elgin County in delivering aquatic programming at Terrace Lodge and for your consideration in continuing to work together for our community. I look forward to your response and in regards to any questions or further information you may require. Sincerely, Kellie Coelho YWCA St. Thomas-Elgin Manager of Health and Wellness 519-631-9800 kc.ywca@bellnet.ca Providing ServicesAcross Elgin County Officelocationsat: 16 Mary St. W St. Thomas, ON N5P 2S3 t:519-631-9800 f:519-631-6411 25 Centre St. Aylmer, ON N5H 2Z4 t:519-765-2082 f:519-765-2280 160 Main St. WestLorne, ON N0L 2P0 t:519-768-0020 f:519-768-0401 www.ywcastthomaselgin.org 98 REPORT TO COUNTY COUNCIL FROM: Rhonda L. Duffy, Director of Homes and Seniors Services DATE: January 10, 2017 SUBJECT: Homes Stroke Program Pool Usage INTRODUCTION: The Southwest Local Health Integration Network (SWLHIN) announced in 2015 funding for the creation of a Stroke Day for the Elgin-St. Thomas Adult Day Program at Terrace Lodge. The day program provides clients with rehabilitative exercises including bi-weekly pool therapy. DISCUSSION: The SWLHIN is providing annual funding for the Stroke Program at Terrace Lodge. The pool therapy portion of the program was designed to provide 1 to 1 support as well as ensure a lifeguard is available in the event of emergency. The YWCA has provided the lifeguarding services until this fall but given the time of year and the amount of time required for the service (1- 1 ½ hour), they have experienced recruitment difficulties and informed staff they cannot provide the service. As a result, the pool therapy portion of the Stroke program has been temporarily postponed until either a lifeguard was available or alternative solution found. Before proceeding with analternative to a lifeguard, staff wanted to ensure all aspects of risk management were considered and e carrier Frank Cowan. The representatives were asked to visit the Terrace Lodge pool area and discuss potential concerns from a risk management perspective if the program ran without lifeguard maintaining the 1 to 1 staffing presence.In visiting the pool area at Terrace Lodge Frank Cowen representatives observed the location of the building to the EMS, ease in access to emergency assistance via phone/ nurse call and policies and procedures in place for pool maintenance. Additionally the following suggestions were offered: Pool Usage and Emergency Action Planstaff is trained on procedures by a qualified instructor. be put in place. Maintenance documents on the pool and change room areas be well documented and retained. An additional consideration in the absence of a lifeguard is to provide a registered staff member during the 45 minute pool therapy session. This can easily be accomplished by changing the time of the pool use for the Stroke program and extending a morning RPN shift. The cost of the registered staff would be absorbed by the stroke program. 99 CONCLUSION: The Elgin-St. Thomas Adult Day Program Stroke Day is designed to assist people living in their own communities with enhanced quality of life; to provide physical exercise, cognitive stimulation, health monitoring and activities of daily living retraining; all within a safe, accessible, structured and supportive environment. The pool therapy portion is an important and desired part of the stroke therapy program. Considering the suggestions from Frank Cowan representatives and the risk management measures in place staff feel comfortable continuing to use the pool for the stroke program at Terrace Lodge. RECOMMENDATION: THAT the Homes received and filed. All of which is Respectfully Submitted Approved for Submission Rhonda Duffy Mark G. McDonald Director of Homes and Seniors Services Chief Administrative Officer 100 REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Director of Community and Cultural Services DATE: January 4, 2017 SUBJECT: New Shedden Library Name and Lease INTRODUCTION: As Council is aware, construction of a new facility for Shedden Library is well underway. It is anticipated that construction will be completed before the end of March 2017, after and collections will take place. For occupancy to occur, alease will be required between the County and the Township of Southwold time to look at the future name of the library. This report recommends that Council st authorize a lease for 3,657 square feet of space effective April 1, 2017. It also recommends that the branch be renamed wold . DISCUSSION: Construction of a new facility for Shedden Library as an addition to the Keystone Complex began in October 2016and is scheduled for completion no later than March 2017. Once construction is completed, library staff will then begin the process of installing furniture, shelving and necessary equipment which should be completed by the end of April 2017. As this is a new facility, a lease will be required between the County and the Township prior to this work occurring. Staff have consulted with Township of Southwold staff and st both parties recommend that the lease be made effective April 1, 2017 under the terms . Based on past practice, the proposed lease will have a base rate of $12.00 per square foot, amounting to $44,000 annually on 3,657 square feet which will then be indexed to inflation in subsequent years. Currently, the Township is receiving $7.00 per square foot in the existing facility, amounting to $7,500 annually on 1,064 square feet.Attached to this report is a floorplan that identifies the space that will be assignable to the library under the lease within the larger Keystone Complex.Provision for the increase in lease costs to stst recommend that the lease term extend from April 1, 2017 to December 31, 2022 so that it expires in tandem with all other municipal leases for library facilities.Staff also recommend that the County Solicitor issue a formal notice to vacate the current premises as of May 1, 2017. The development of a new facility also affords an opportunity to examine the name of the branch. Staff have consulted with the Shedden Library Committee and Southwold Township Council on this matter and have received feedback that the name should be reflective of service to the entire township, particularly in light of successful fundraising 101 efforts involving donors throughout the township and beyond. At the same time, staff feel that the community name should remain in the title in keeping with all other branches to help identify the geographic location for directory and on-line searching purposes. Attached to this report is a resolution from Southwold Council requesting that the name be changed to st Council endorse this name change effective April 1, 2017. CONCLUSION: This new facility will more than triple the space available to the library compared to the current location. It will be a fully accessible building with ample parking and will provide many opportunities for enhanced programming due to location on the Keystone Complex grounds. The library is expected to have a soft opening to the public in May 2017 followed by a grand opening celebration shortly thereafter led by the township with further information to follow. Council can also expect a request for an interest-free loan of up to $100,000 from the Township in the coming weeks, provision for which has been included in 2017 budget planning. Finally, Council will soon be receiving a report on amended hours of operation for the new library which, if approved, will result in increased service without additional cost. RECOMMENDATIONS: THAT the Shedden Library be re-named Southwold Township Library, Shedden effective st April 1, 2017; and, THAT the County Solicitor be authorized to execute a lease between the County of Elgin and the Township of Southwold to incorporate 3,657 square feet of assignable space for library use in the premises known as the Keystone Community Complex in the Village of Shedden for the period April 1, 2017 to December 31, 2022 according to the terms and 2017; and, THAT the County Solicitor issue a notice to the Township of Southwold to vacate the premises known as Shedden Library at 9557 Union Road, Shedden as of May 1, 2017. All of which is Respectfully Submitted Approved for Submission Brian Masschaele Mark G. McDonald Director of Community and Cultural Services Chief Administrative Officer 102 103 104 REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Director of Community and Cultural Services DATE: January 6, 2017 SUBJECT: 2016 Out-of-Province Travel INTRODUCTION: County Council has given authority for staff and members of Council to attend meetings and conventions outside of Ontario subject to certain conditions; particularly that such travel receive prior approval of the CAO and that it is reported annually to Council. This report fulfils this reporting requirement. DISCUSSION/CONCLUSION: The following out-of-province meetings and conventions were attended by staff in 2016: Association of Canadian Archivists conference, June 1 to 4, Montreal: Attended byManager of Archives. International Economic Development Committee conference, September 25 to 26, Cleveland.Attended by General Manager, Economic Development (attended to accept award). RECOMMENDATION: THAT the report titled Out-of-Province Tra be received and filed. All of which is Respectfully Submitted Approved for Submission Brian Masschaele Mark G. McDonald Director of Community and Cultural Services Chief Administrative Officer 105 REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh, Director of Financial Services DATE: January 18, 2017 SUBJECT: Ten-Year Capital Plan INTRODUCTION: The ten-year capital plan for 2017 (Attachment I) provides key infrastructure improvements for the County of more than $140 million over the ten-year term as compared to the $156 million for the 2016 ten-year plan.This plan is containable within increase. The 2016 capital surplus will be used to help fund the new Museum building and the upload of Wonderland Road. DISCUSSION: The closed project report (Attachment II) shows a complete listing of projects that were open in 2016 and identifies those projects that will be closed with the 2016 year-end. Projects that are completed and proposed to be closed will provide just under $1.0 million in surplus to their approved funding levels. The Museum building project will use $0.2 million of the surplus and $0.1 million out of donations reserves, in addition to the $0.2 million in reallocated project funds and $0.5 million in Canada 150 funding. The remainder of the surplus will be used for Wonderland Road, in addition to $1.6 million of OCIF funding.The remainder of the project will be f to be replenished in future years when external funding and/or capital surpluses become available, in order to ensure that the County can address emergency or unforeseen needs as they arise. The ten-year capital plan continues to address the funding shortfalls that occurred in infrastructure spending across the country in the 1990s. Ultimately such an infrastructure funding shortfall results in costly rehabilitations in the long-term. plan is focused on timely investments of more than $140 million in existing infrastructure to ensure the lowest possible lifecycle costs. -term care facilities. To address the aging infrastructure and to address the evolving nature of long-term care, Council decided to rebuild the facility.The 2016 ten-year plan included $29.7 million for capital investment in the new facility with only about a third of the cost being covered by provincial funding. Ministry approval has been granted and the construction process will begin in 2017.Spending of $0.3 million has already occurred for architectural fees, leaving a balance of $29.4 million in carry-forward reserve to complete the project. 106 Highlights of the attached capital plan include: ProjectInvestment Timing ($millions) Terrace Lodge Rebuild29.72017-18(approved in 2016) Elgin Manor/Bobier Villa ongoing capital 8.2Over 10 years investment Wonderland Road$4.42017-19 Vienna Construction2.42018 Sparta Construction1.52019 Highbury Ave. Rehabilitation1.72019 Lyons Line Rehabilitation1.52019 Wellington Road Rehabilitation1.82020 Sparta Line Rehabilitation1.72020 King George Lift Bridge 1.92020 Rodney Reconstruction (103 and 104)2.52021 Ron McNeil Line Rehabilitation1.82021 Ambulance vehicles and equipment2.9Over 10 years Museum Building1.02017-18 Library Book Purchases3.2Over 10 years New Court facilities (if required)4.2TBD CONCLUSION: The ten- working order, thereby reducing lifecycle costs and avoiding costly future investments. Such investments include major roads projects and a rebuild of Terrace Lodge. The plan includes over $11 million on average annually in roads infrastructure. The total capital spend for roads and other projects is in excess of $140 million over the ten years.The reduction in spending from the 2016 plan to the current plan is due to timing of projects Lodge. RECOMMENDATION: THAT the 2017 capital budget be approved in principal and finally considered in conjunction with the 2017 operating budget. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer 107 Attachment I COUNTY OF ELGIN Summary Proposed Capital 10 Year Plan Col 1Col 2Col 3Col 4Col 5Col 6Col 7Col 8Col 9Col 10Col 11 201720182019202020212017-2021 Total2022-2026 Total2017-2026 Average Capital Projects 1) Corporate 15,00015,000 20,000 20,000 20,00090,000120,00021,000 -- 1)Agriculture- - - - 35,00035,00035,0007,000 2) Administrative Building 1,945,00090,000 6,086,000 90,000 90,0008,301,0001,220,000952,100 -- 3) Eng'r & Land Div. 9,987,1299,083,219 11,003,229 10,723,000 11,443,00052,239,57761,079,00011,331,858 Homes -- -- 4aiElgin Manor Dietary20,000 20,000 20,000 20,000 20,000100,000100,00020,000 4aiiElgin Manor Nursing & Personal Care120,000 210,000 125,000 15,000 15,000485,000125,00061,000 4aviElgin Manor Housekeeping- - - - --10,0001,000 4aiiElgin Manor Laundry- - - - --28,0002,800 4aiiiElgin Manor Building & Property257,000 154,000 130,000 105,000 452,0001,098,0002,210,000330,800 4aivElgin Manor General & Admin- 50,000 60,000 60,000 300,000470,000-47,000 4a)Elgin Manor397,000 434,000 335,000 200,000 787,0002,153,0002,473,000462,600 4biTerrace Lodge Nursing & Personal Care- 10,000 - - -10,00060,0007,000 4biiTerrace Lodge Building & Property10,000----10,000-1,000 4b)Terrace Lodge10,00010,000---20,00060,0008,000 -- 4ciBobier Villa Dietary50,00050,000---100,000-10,000 4ciiBobier Villa Nursing & Personal Care75,000100,000115,00050,00010,000350,00050,00040,000 4ciiiBobier Villa Building & Property125,000107,500182,500125,000450,000990,0002,105,000309,500 4cviiiBobier Villa General & Admin------25,0002,500 4c)Bobier250,000257,500297,500175,000460,0001,440,0002,180,000362,000 -- 4) Homes 701,500657,000 632,500 375,000 1,247,0003,613,0004,713,000832,600 -- 5) Museum & Archives -1,099,200 - - -1,099,200-109,920 -- 6) Library Services 362,495214,089 330,631 344,332 350,9791,602,5271,904,342350,687 -- 7) Information Technology 191,800305,810 196,340 247,093 205,5431,146,5861,236,638238,322 -- -- 8) Ambul. & Emergency Meas. 255,000250,000 260,000 535,000 270,0001,570,0001,300,000287,000 -- 9) Econ.Dev'l, Tourism & Plan. -- - - 8,5008,50012,0002,050 -- -- 10) Elgin County 11,714,31813,457,92418,528,70012,334,42613,670,02269,705,39071,619,98014,132,537 11)Prior Year's Business Plan Spend11,792,55817,586,29511,856,97112,383,25313,920,02267,539,09970,208,72513,774,782 12)Added Incremental OCIF Base Funding230,621468,129888,2291,586,979158,698 13)Use of Closed Project Surplus - Wonderland765,598765,59876,560 14)Use of Closed Project Surplus - Museum187,887187,88718,789 15)Use of Donations - Museum112,000112,00011,200 16)Added Incremental Canada 150 Funding485,000485,00048,500 17)Inflation/Timing Adjustment-437,73043,773 New Plan (Higher)/Lower than Prior Adjusted Plan 18) 4,596,5001,859,346 (5,783,500) 48,827 250,000 971,173 (973,526)(235) 108 \\\\ECFILESERVER\\Data\\Departments\\Common\\Finance\\Budget Development\\2017 Proposed Budget\\Financial Services\\SummarySummaryCapital Budget17/01/2017 3:49 PM COUNTY OF ELGIN Corporate Activities Proposed Budget Col 1Col 2Col 11Col 21Col 66Col 72Col 78Col 84Col 91Col 97Col 103Col 109 Prior Budget201720182019202020212017 - 2021 Total2022 - 2026 Total2017 - 2026 TotalCumulative Capital Projects 28001704Ambulance Bldg R & M 15,000- 15,000 20,000 20,000 20,000 90,000 120,000 210,000 210,000 Total Capital Projects 15,000- 15,000 20,000 20,000 20,000 90,000 120,000 210,000 210,000 109 \\\\ECFILESERVER\\Data\\Departments\\Common\\Finance\\Budget Development\\2017 Proposed Budget\\Corporate\\Corporate ActivitiesCorporate ActivitiesProject Budget10/01/2017 9:19 AM COUNTY OF ELGIN Agriculture Proposed Budget Col 1Col 2Col 11Col 21Col 66Col 72Col 78Col 84Col 91Col 97Col 103 Prior Budget201720182019202020212017 - 2021 Total2022 - 2026 Total2017 - 2026 TotalCumulative Capital Proje Vehicle KCCA- 35,00035,000 3500070,000 70,000 Total Capital Projec - - - - 35,000-35,00035,00070,00070,000 110 \\\\ECFILESERVER\\Data\\Departments\\Common\\Finance\\Budget Development\\2017 Proposed Budget\\Administrative Services\\AgricultureAgricultureProject Budget10/01/2017 9:21 AM COUNTY OF ELGIN Administration Building Proposed Budget Col 1Col 2Col 11Col 21Col 66Col 72Col 78Col 84Col 91Col 97Col 103Col 109 Prior Budget201720182019202020212017 - 2021 Total2022 - 2026 Total2017 - 2026 TotalCumulative Capital Projects 26601510Roof repairs15,000 185,000- 185,000 200,000 26601512Exterior Building Capital Repairs/Parking495,000 -- 495,000 26601514Miscellaneous capital projects682,552 -- 682,552 26601303Washroom Renovations80,000 -- 80,000 26601407Accessibility/Space Needs (POA) 1,815,000- 5,996,000 7,811,000 7,811,000 7,811,000 26601607Building Automation System Upgrades - Admin 15,00015,000 15,000 15,000 15,000 15,000 75,000 150,000 225,000 240,000 26601608Admin building Parking Lot Expansion- -- - 26601610Renovations to Central Elgin- -- - Interior Renovations 50,000- 50,000 50,000 50,000 200,000 250,000 450,000 450,000 Asbestos removal 50,000- 65,000 25,000 25,000 25,000 190,000 135,000 325,000 325,000 Window Replacement 25,000- 500,00025,000 525,000 525,000 Total Capital Projects 90,0001,287,552 1,945,000 6,086,000 90,000 90,000 8,301,000 1,220,000 9,521,000 10,808,552 111 J:\\Common\\Finance\\Budget Development\\2017 Proposed Budget\\Engineering Reports\\Administration BuildingAdministration BuildingProject Budget17/01/2017 3:30 PM COUNTY OF ELGIN Engineering Services Proposed Budget Col 1Col 2Col 11Col 21Col 66Col 72Col 78Col 84Col 91Col 97Col 103Col 109 Prior Budget201720182019202020212017 - 2021 Total2022 - 2026 Total2017 - 2026 TotalCumulative Capital Projects ЏЉВЉЊЎЉЏ Miller Road Rehabilitation 00000-2,607,642 0- 2,607,642 62001407Dexter Line Relocation 5,700,00000000-0-5,700,000 ЏЋЋЉЊЎЉЋ Road 23 Resurfacing (Sunset to Joseph) + Bike Lanes (1310,00000000-0-310,000 62901402Bradley Creek Culvert Replacement - Engineering plus Jo675,00000000-0-675,000 ЏЋВЉЊЎЉЊ Brooks Bridge Engineering50,00000000-0-50,000 ЏЋВЉЊЏЉЊ Philmore Bridge Deck Replacement + engineering700,00000000-0-700,000 ЏЉВЉЊЏЉЋ Road 38 Engineering50,00000000-0-50,000 62201603Road 19 Resurfacing (Section 19010)350,00000000-0-350,000 62001706Federal Gas Tax Funding-00000-0-- 62001507OCIF 2015-2017-00000-0-- 60901701Wonderland Road-4500000000450,0000450,000450,000 60901702Sparta Reconstruction -75000000075,000075,00075,000 60901703Road 9 (Stalker Line) Slope Repair-1000000000100,0000100,000100,000 60901704Vienna Reconstruction-75000000075,000075,00075,000 60901705Chatham Street Road Settlement Repair (from Surplus)-1000000000100,0000100,000100,000 60901706John Wise Line and Fairview Road Intersection Beacon-60000000060,000060,00060,000 62001701Road 38 Drainage Rehabilitation (Richmond to Sandytow-122500000001,225,00001,225,0001,225,000 62001702Road 6 Rehabilitation (Blacks Rd. to 103)-7450000000745,0000745,000745,000 62001703Road 37 Rehabilitation - Helder Rd to 47 (FDR/R1)-7500000000750,0000750,000750,000 62001704Road 46 Rehabilitation (Hwy 3 to Pressey Line)-9500000000950,0000950,000950,000 62101701Land Purchase-100001000010000100001000050,00050000100,000100,000 62201701Aylmer Resurfacing (Road 73 and 53)-9000000000900,0000900,000900,000 62201702Road 20 and 21 Resurfacing (Port Stanley)-3300000000330,0000330,000330,000 62201703Road 34 Resurfacing-2250000000225,0000225,000225,000 62201704Road 76 Resurfacing (WL to Thames River)-9150000000915,0000915,000915,000 62201705Road 8 Resurfacing (Aberdeen to Duff)-2900000000290,0000290,000290,000 62501701Road 8 Micro Surfacing (Hwy 401 to Aberdeen and Duff t-1150000000115,0000115,000115,000 62501702Road 9 Surface Treatment (Rd 76 to Rd 5)-90000000090,000090,00090,000 62501703Road 51 Microsurfacing (2 Lifts)-75000000075,000075,00075,000 62501704Road 32 Microsurfacing -2100000000210,0000210,000210,000 62601701County Road Intersection Sign Replacements - West Half-3500000000350,0000350,000350,000 62901701Brooks Bridge Replacement-6500000000650,0000650,000650,000 62901702Culvert Rehabilitaitons-2250000000225,0000225,000225,000 2018-01Road 38 Rehabilitation (Richmond to Sandytown Road)-012500000001,250,00001,250,0001,250,000 2018-02Road 2 Rehabilitation (103 to West Lorne)-013500000001,350,00001,350,0001,350,000 2018-03Road 48 FDR/R1 (Wonderland Road to 600m east of 25)-0750000000750,0000750,000750,000 2018-04Wonderland Road Reconstruction (not built until 2019)-020000001200000003,200,00003,200,0003,200,000 2018-05Vienna Reconstruction-024000000002,400,00002,400,0002,400,000 2018-06Road 76 Resurfacing (Rd 3 to West Lorne)-0525000000525,0000525,000525,000 2018-07Road 13 Resurfacing (Dutton)-0125000000125,0000125,000125,000 2018-08Road 39 Resurfacing-0150000000150,0000150,000150,000 2018-09Road 46 Resurfacing (Knotts Mill Br. To Hwy 3)-0320000000320,0000320,000320,000 2018-10Road 18 Microsurfacing (Lawrence to 20)-08000000080,000080,00080,000 2018-11Road 40 Microsurfacing (Glencolin to Springfield)-0110000000110,0000110,000110,000 2018-12Road 55 Microsurfaing-0225000000225,0000225,000225,000 2018-13Road 104 Resurfacing (McPherson to Rodney)-0200000000200,0000200,000200,000 2018-14Kimble Bridge Replacement - Engineering-05000000050,000050,00050,000 2018-15Culvert Rehabilitaitons-0200000000200,0000200,000200,000 2018-16Road 9 and 48 Drainage Survey-05000000050,000050,00050,000 2019-01Sparta Reconstruction (Rd 27 and 36)-001500000001,500,00001,500,0001,500,000 2019-02Road 38 Rehabilitation (Stratfordville to Rd 55)-001200000001,200,00001,200,0001,200,000 2019-03Road 30 Rehabilitation - all-001700000001,700,00001,700,0001,700,000 2019-04Road 48 FDR/DST (Rd 74 to 73) + entrances-001500000001,500,00001,500,0001,500,000 2019-05Road 6 Resurfacing (Rd 7 to Blacks Rd)-0040000000400,0000400,000400,000 2019-06Road 8 Resurfacing (Rd 16 to Rd 3)-0012000000120,0000120,000120,000 2019-07Road 19, 50 and 42 Resurfacing - Port Burwell-0046000000460,0000460,000460,000 2019-08Road 9 Microsurfacing (Rd 5 to Rd 14) + entrances + ditc-0070000000700,0000700,000700,000 2019-09Road 35 Microsurfacing (Rd 45 to Hwy 3)-0018500000185,0000185,000185,000 2019-10Road 9 Microsurfacing (Rd 103 to Rd 76)-0020000000200,0000200,000200,000 2019-11Kimble Bridge Replacement-001100000001,100,00001,100,0001,100,000 2019-12Culvert Rehabilitaitons-0045000000450,0000450,000450,000 2019-13Iona Road and Bridge Engineering-00750000075,000075,00075,000 2020-01Road 25 Rehabilitation - all-000180000001,800,00001,800,0001,800,000 2020-02Road 45 Rehabilitation (3 to 16) + remove RR knoll-0009200000920,0000920,000920,000 2020-03Road 27 Rehabilitation - Union to Sparta-000174000001,740,00001,740,0001,740,000 112 2020-04Road 4 Rehabilitation (Hwy3/4 to City limits)+turn lane at -0006000000600,0000600,000600,000 \\\\ECFILESERVER\\Data\\Departments\\Common\\Finance\\Budget Development\\2017 Proposed Budget\\Engineering Reports\\Engineering ServicesEngineering ServicesProject Budget17/01/2017 3:11 PM COUNTY OF ELGIN Engineering Services Proposed Budget Col 1Col 2Col 11Col 21Col 66Col 72Col 78Col 84Col 91Col 97Col 103Col 109 Prior Budget20172018201920202017 - 2021 Total20212022 - 2026 Total2017 - 2026 TotalCumulative 2020-05Road 22 Rehabilitaiton (Rd 27 to City Limits) 000106000001,060,000- 01,060,000 1,060,000 2020-06Road 48 FDR/DST (600m east of Rd 25 to 30) 0008600000860,000- 0860,000 860,000 2020-07Road 49 (all) PDST 0005600000560,000- 0560,000 560,000 2020-08Road 42 Microsurfacing (Glen Erie Line 19 - 55) 0002100000210,000- 0210,000 210,000 2020-09Road 36 Microsurfacing (Sparta to Hwy 3) 0003150000315,000- 0315,000 315,000 2020-10Road 43 Microsurfacing (John Wise Line to Richmond) 0001750000175,000- 0175,000 175,000 2020-11Road 44 Micro Surfacing (Rd 46 to Hwy #3) 00040000040,000- 040,000 40,000 2020-12Road 52 Microsurfacing (30 to 74) 0002500000250,000- 0250,000 250,000 2020-13King George Lift Bridge Structural Rehab. 000190000001,900,000- 01,900,000 1,900,000 2020-14Rodney Reconstruction Engineering 0001000000100,000- 0100,000 100,000 2021-01Rodney Reconstruction (103 and 104) 000025000002,500,000- 02,500,000 2,500,000 2021-02Road 16 Rehabilitation (Fingal to 45) 000012000001,200,000- 01,200,000 1,200,000 2021-03Road 40 Rehabilitation (Rd 45 to Hwy 3) 000012000001,200,000- 01,200,000 1,200,000 2021-04Road 45 (Rd 16 to Rd 4) Rehabilitation 000013500001,350,000- 01,350,000 1,350,000 2021-05Road 48 FDR/DST (Road 30 to Rd 74) + entrances 000013000001,300,000- 01,300,000 1,300,000 2021-06Road 52 Rehabilitation (74 to 73) 000017500001,750,000- 01,750,000 1,750,000 2021-07Road 54 Rehabilitation 0000550000550,000- 0550,000 550,000 2021-08Road 56 Resurfacing (28 to 36) 0000430000430,000- 0430,000 430,000 2021-09Road 16 Microsurfacing (8 to Fingal) 0000650000650,000- 0650,000 650,000 2021-10Road 8 Microsurfacing (16 to Pearce Park) 0000200000200,000- 0200,000 200,000 2021-11Road 37 (Avon to Oxford) Microsurfacing-00007500075,000075,00075,000 2021-12Road 2 West Lorne Engineering-00005000050,000050,00050,000 2022to2026-01Iona Bridge Replacement and Road Realignment-00000-45000004,500,0004,500,000 2022to2026-02Fingal Reconstruction (16 and 20)-00000-22500002,250,0002,250,000 2022to2026-03Road 2 Rehabilitation - (West Lorne)-00000-10000001,000,0001,000,000 2022to2026-04Road 2 Rehabilitation - (Coyne to Rd 5)-00000-800000800,000800,000 2022to2026-05Road 2 Rehabilitation - (Rd 5 to Rd 8)-00000-15000001,500,0001,500,000 2022to2026-06Road 4 Resurfacing (St. Thomas to Carlow Road)-00000-26000002,600,0002,600,000 2022to2026-07Road 5 Resurfacing MR1 (over 401)-00000-7000070,00070,000 2022to2026-08Road 5 Microsurfacing-00000-400000400,000400,000 2022to2026-09Road 7 Resurfacing-00000-500000500,000500,000 2022to2026-10Road 8 Resurfacing - Dutton-00000-400000400,000400,000 2022to2026-11Road 11 Rehabilitation-00000-400000400,000400,000 2022to2026-12Road 14 (Rd 16 to Rd 3) Microsurfacing-00000-800000800,000800,000 2022to2026-13Road 14 (Rd 3 to Thames River) Microsrufacing-00000-20000002,000,0002,000,000 2022to2026-14Road 16 Rehabilitation (45 to City)-00000-800000800,000800,000 2022to2026-15Road 18 (Rd 20 to Rd 119) Microsurfacing-00000-100000100,000100,000 2022to2026-16Road 19 Resurfacing (Straffordville and Eden)-00000-460000460,000460,000 2022to2026-17Road 20 Microsrufacing (Rd 21 to Thomas Road) -00000-300000300,000300,000 2022to2026-18Road 20 (Shedden) Resurfacing-00000-125000125,000125,000 2022to2026-19Road 20 Rehabilitaiton (Shedden to 401)-00000-975000975,000975,000 2022to2026-20Road 20 (Thomas Rd to Fingal) Rehabilitation-00000-14000001,400,0001,400,000 2022to2026-21Road 22 Rehabilitation (Rd 24 to Rd 27)-00000-700000700,000700,000 2022to2026-22Road 24 Rehabilitation (Yarmouth Centre to Quaker Road-00000-760000760,000760,000 2022to2026-23Road 24 (Rd 23 to Yarmouth Centre Road) Resurfacing-00000-700000700,000700,000 2022to2026-24Road 26 (Rd 25 to RR Tracks) Reconstruction-00000-15000001,500,0001,500,000 2022to2026-25Road 27 Micro Surfacing - Meeks Bridge to Townline-00000-7000070,00070,000 2022to2026-26Road 28 (Rd 45 to Rd 56) Resurfacing-00000-350000350,000350,000 2022to2026-27Road 31 Rehabilitation-00000-300000300,000300,000 2022to2026-28Road 35 Resurfacing (Hwy 3 to Rd 52)-00000-450000450,000450,000 2022to2026-29Road 38 and 43 Reconstruction (Richmond)-00000-12500001,250,0001,250,000 2022to2026-30Road 36 (Rd 24 to Sparta) Microsurfacing-00000-105000105,000105,000 2022to2026-31Road 38 Rehabilitation (Hwy 3 to Richmond)-00000-400000400,000400,000 2022to2026-32Road 38 Reconstruction (Straffordville)-00000-22500002,250,0002,250,000 2022to2026-33Road 40 Microsurfacing (42 to 45)-00000-140000140,000140,000 2022to2026-34Road 41 Resurfacing-00000-125000125,000125,000 2022to2026-35Road 42 Microsurfacing (73 to 43)-00000-400000400,000400,000 2022to2026-36Road 42 Microsurfacing (43 to Port Burwell)-00000-150000150,000150,000 2022to2026-37Road 43 Microsurfacing (42 to 45)-00000-150000150,000150,000 2022to2026-38Road 45 (Rd 35 to Rd 73) Rehabilitation-00000-872000872,000872,000 2022to2026-39Road 45 (Rd 40 to Rd 43) Rehabilitation-00000-13000001,300,0001,300,000 2022to2026-40Road 45 Micro Surfacing (Rd 16 to Rd 4)-00000-14000001,400,0001,400,000 2022to2026-41Road 47 Rehabilitation (48 to 37)-00000-12000001,200,0001,200,000 2022to2026-42Road 47 Resurfacing (Rd 48 to Rd 52)-00000-360000360,000360,000 2022to2026-43Road 48 Resurfacing (Rd 73 to Rd 47)-00000-620000620,000620,000 2022to2026-44Road 48 Rehabilitation (Rd 47 to Rd 54)-00000-800000800,000800,000 2022to2026-45Road 51 Rehabilitation (4 to Whites Station) -00000-200000200,000200,000 113 2022to2026-46Road 52 and 40 Rehabilitation (Springfield + to Rd 47)-00000-29000002,900,0002,900,000 \\\\ECFILESERVER\\Data\\Departments\\Common\\Finance\\Budget Development\\2017 Proposed Budget\\Engineering Reports\\Engineering ServicesEngineering ServicesProject Budget17/01/2017 3:11 PM COUNTY OF ELGIN Engineering Services Proposed Budget Col 1Col 2Col 11Col 21Col 66Col 72Col 78Col 84Col 91Col 97Col 103Col 109 Prior Budget201720182019202020212017 - 2021 Total2022 - 2026 Total2017 - 2026 TotalCumulative 2022to2026-47Road 52 Resurfacing (Rd 47 to Rd 54) 00000-- 650000650,000 650,000 2022to2026-48Road 52 Resurfacing (Rd 73 to Springfield) 00000-- 700000700,000 700,000 2022to2026-49Road 52 Rehabilitation (Highway #3 to 30) 00000-- 750000750,000 750,000 2022to2026-50Road 57 Resurfacing (MR1) 00000-- 100000100,000 100,000 2022to2026-51Road 73 Rehabilitation (Aylmer to Avon Drive) + Callahan 00000-- 35000003,500,000 3,500,000 2022to2026-52Road 73 Resurfacing MR1 (Port Bruce including Road 24 00000-- 440000440,000 440,000 2022to2026-53Road 74 Resurfacing 00000-- 15000001,500,000 1,500,000 2022to2026-54Highbury Ave. Slope Rehabilitation 00000-- 500000500,000 500,000 2022to2026-55Bothwell Bridge - $1M - (Middlesex / CK / Elgin) 00000-- 350000350,000 350,000 2022to2026-56Sparta Line Bridge Minor Rehab. 00000-- 400000400,000 400,000 2022to2026-57King Bridge Replacement 00000-- 11000001,100,000 1,100,000 2022to2026-58Calton Bridge Structural Painting 00000-- 700000700,000 700,000 2022to2026-59Eden Bridge Structural Painting 00000-- 700000700,000 700,000 2022to2026-60Fulton Bridge Repairs 00000-- 100000100,000 100,000 2022to2026-61Meeks Bridge Repairs 00000-- 500000500,000 500,000 2022to2026-62Gillets Bridge Repairs 00000-- 100000100,000 100,000 2022to2026-63Garton Bridge Repairs 00000-- 600000600,000 600,000 2022to2026-64Players Bridge Deck Rehabilitation 00000-- 800000800,000 800,000 2022to2026-65Port Burwell Deck Rehab. 00000-- 750000750,000 750,000 2022to2026-66Newell Culvert Extension 00000-- 8500085,000 85,000 2022to2026-67Culvert Rehabilitaitons-00000-15000001,500,0001,500,000 2022to2026-68Road Slope Repairs-00000-10000001,000,0001,000,000 2022to2026-69Traffic Signal Replacements-00000-10000001,000,0001,000,000 2022to2026-70Road Sign Replacements (East Half)-00000-500000500,000500,000 2022to2026-71Road Sign Replacements (West Half)-00000-500000500,000500,000 2017-2026Future Capital Needs-168,219192,129203,229183000178,000924,5771,372,0002,296,5772,296,577 Total Capital Projects 9,083,21910,442,642 9,987,129 11,003,229 10,723,000 11,443,000 52,239,577 61,079,000 113,318,577 123,761,219 114 \\\\ECFILESERVER\\Data\\Departments\\Common\\Finance\\Budget Development\\2017 Proposed Budget\\Engineering Reports\\Engineering ServicesEngineering ServicesProject Budget17/01/2017 3:11 PM COUNTY OF ELGIN Elgin Manor Dietary Proposed Budget Prior Budget20172018201920202017 - 2021 Total20212022 - 2026 Total2017 - 2026 TotalCumulative Capital Proj 41011750Kitchen Equipment Re 20,000- 20,000 20,000 20,000 20,000 100,000 100,000 200,000 200,000 Total Capital Proj 20,000- 20,000 20,000 20,000 20,000 100,000 100,000 200,000 200,000 115 \\\\ECFILESERVER\\Data\\Departments\\Common\\Finance\\Budget Development\\2017 Proposed Budget\\Homes Reports\\Elgin Manor\\Elgin Manor DietaryElgin Manor DietaryProject Budget10/01/2017 9:27 AM COUNTY OF ELGIN Elgin Manor Nursing Proposed Budget Col 1Col 2Col 11Col 21Col 66Col 72Col 78Col 84Col 91Col 97Col 103 Prior Budget201720182019202020212017 - 2021 Total2022 - 2026 Total2017 - 2026 TotalCumulative Capital Projects 42011750Lifts - EM 10,000- 60,000 15,000 15,000 15,000 115,000 50,000 165,000 165,000 42011751Bed Replacements - EM 110,000- 110,000 110,000 330,000 330,000 330,000 Misc - EM 40,000- 75,00040,000 115,000 115,000 Total Capital Projects 120,000- 210,000 125,000 15,000 15,000 485,000 125,000 610,000 610,000 116 \\\\ECFILESERVER\\Data\\Departments\\Common\\Finance\\Budget Development\\2017 Proposed Budget\\Homes Reports\\Elgin Manor\\Elgin Manor NursingElgin Manor NursingProject Budget10/01/2017 9:28 AM COUNTY OF ELGIN Elgin Manor Housekeeping Proposed Budget Prior Budget20172018201920202017 - 2021 Total20212022 - 2026 Total2017 - 2026 TotalCumulative Capital Projects Housekeeping Equipment - EM- 1000010,000- 10,000 Total Capital Projects- - - - - --10,00010,00010,000 \\\\ECFILESERVER\\Data\\Departments\\Common\\Finance\\Budget Development\\2017 Proposed Budget\\Homes Reports\\Elgin Manor\\Elgin Manor HousekeepingElgin Manor HousekeepingProject 117 10/01/2017 9:30 AM Budget COUNTY OF ELGIN Elgin Manor Laundry Proposed Budget 121121667278849197103 Prior Budget201720182019202020212017 - 2021 Total2022 - 2026 Total2017 - 2026 TotalCumulative Capital Projec 44011301New Washer20,000 -- 20,000 Laundry Equipment - EM--2800028,00028,000 Total Capital Projec 20,000 - - - - --28,00028,00048,000 118 \\\\ECFILESERVER\\Data\\Departments\\Common\\Finance\\Budget Development\\2017 Proposed Budget\\Homes Reports\\Elgin Manor\\Elgin Manor LaundryElgin Manor LaundryProject Budget10/01/2017 10:32 AM COUNTY OF ELGIN Elgin Manor Building Proposed Budget Col 1Col 2Col 11Col 21Col 66Col 72Col 78Col 84Col 91Col 97Col 103 Prior Budget201720182019202020212017 - 2021 Total2022 - 2026 Total2017 - 2026 TotalCumulative Capital Projects 45011550Landscaping - EM15,000 -- 15,000 45011554HVAC - EM 20,00020,000 20,00020,000 40,000 45011651Humidifier30,000 -- 30,000 45011654Boiler Replacement52,000 -- 52,000 45011655Nurse Call out of surplus 42,000250,000 42,00042,000 292,000 45011750Building Automation - EM 10,000- 10,00010,000 10,000 45011751Plumbing Upgrades - EM 20,000- 20,00020,000 20,000 45011752Door & Wall Protection 20,000- 20,00020,000 20,000 45011753Servery Doors - EM 10,000- 10,00010,000 10,000 45011754Pumps & Equipment (STP) 25,000- 25,00025,000 25,000 45011755Washroom Upgrades - EM 40,000- 40,00040,000 40,000 45011756Security/Resident Safety - EM 20,000- 20,00020,000 20,000 45011757Window Repair - EM 10,000- 10,00010,000 10,000 45011758Heating Repairs - EM 40,000- 40,00040,000 40,000 Boiler Replacement - EM 27,000- 27,00027,000 27,000 Parking Lot Resurfacing - EM-75,00075,00075,00075,000 Pumps & Equipment (STP)-25,00025,00025,00025,000100,000125,000225,000225,000 HVAC - EM-20,00020,00020,00060,00060,00060,000 Building Automation - EM-10,00010,00010,00030,00030,00030,000 Misc - EM-12,00050,000427,000489,0002,085,0002,574,0002,574,000 Landscaping - EM-15,00015,00015,00015,000 Washroom Upgrades - EM-45,00045,00045,00045,000 Total Capital Projects 257,000367,000 154,000 130,000 105,000 452,000 1,098,000 2,210,000 3,308,000 3,675,000 119 \\\\ECFILESERVER\\Data\\Departments\\Common\\Finance\\Budget Development\\2017 Proposed Budget\\Homes Reports\\Elgin Manor\\Elgin Manor BuildingElgin Manor BuildingProject Budget17/01/2017 3:13 PM COUNTY OF ELGIN Elgin Manor Admin Proposed Budget 121121667278849197103 Prior Budget201720182019202020212017 - 2021 Total2022 - 2026 Total2017 - 2026 TotalCumulative Capital Projects 46011651Exterior Upgrades15,000 -- 15,000 46011750Compliance Premium - EM- -- - Building Equipment Upgrades-50,00060,00060,000300,000470,000470,000470,000 Total Capital Projects15,000 50,000- 60,000 60,000300,000470,000- 485,000470,000 120 \\\\ECFILESERVER\\Data\\Departments\\Common\\Finance\\Budget Development\\2017 Proposed Budget\\Homes Reports\\Elgin Manor\\Elgin Manor AdminElgin Manor AdminProject Budget10/01/2017 10:41 AM COUNTY OF ELGIN Terrace Lodge Nursing Proposed Budget Col 1Col 2Col 11Col 21Col 66Col 72Col 78Col 84Col 91Col 97Col 103 Prior Budget201720182019202020212017 - 2021 Total2022 - 2026 Total2017 - 2026 TotalCumulative Capital Projects 42021650Lifts76,000 -- 76,000 Lifts 10,000- 10,00010,000 10,000 Misc- 60,000- 60,000 60,000 Total Capital Projects 76,000 - 10,000 - - -10,00060,000 146,00070,000 121 \\\\ECFILESERVER\\Data\\Departments\\Common\\Finance\\Budget Development\\2017 Proposed Budget\\Homes Reports\\Terrace Lodge\\Terrace Lodge NursingTerrace Lodge NursingProject Budget10/01/2017 10:43 AM COUNTY OF ELGIN Terrace Lodge Building Proposed Budget Col 1Col 2Col 11Col 21Col 66Col 72Col 78Col 84Col 91Col 97Col 103 Prior Budget201720182019202020212017 - 2021 Total2022 - 2026 Total2017 - 2026 TotalCumulative Capital Projects 45021208New Building Construction23,915,000 -- 23,915,000 45021451New Building Cash Allowances, Fees & Furnishings5,766,000 -- 5,766,000 45021651TL Security Camera 10,00020,000 10,00010,000 30,000 Total Capital Projects 10,00029,701,000 - - --10,000- 29,711,00010,000 122 \\\\ECFILESERVER\\Data\\Departments\\Common\\Finance\\Budget Development\\2017 Proposed Budget\\Homes Reports\\Terrace Lodge\\Terrace Lodge BuildingTerrace Lodge BuildingProject Budget10/01/2017 10:46 AM COUNTY OF ELGIN Bobier Dietary Proposed Budget Col 1Col 2Col 11Col 21Col 66Col 72Col 78Col 84Col 91Col 97Col 103 Prior Budget201720182019202020212017 - 2021 Total2022 - 2026 Total2017 - 2026 TotalCumulative Capital Proje 41031750Kitchen Equipment - BV 50000- 50,00050,000 50,000 Kitchen Equipment - BV 5000050,000- 50,000 50,000 Total Capital Projec 50,000- 50,000 - --100,000- 100,000100,000 123 \\\\ECFILESERVER\\Data\\Departments\\Common\\Finance\\Budget Development\\2017 Proposed Budget\\Homes Reports\\Bobier Villa\\Bobier DietaryBobier DietaryProject Budget10/01/2017 11:38 AM COUNTY OF ELGIN Bobier Nursing Proposed Budget Col 1Col 2Col 11Col 21Col 66Col 72Col 78Col 84Col 91Col 97Col 103 Prior Budget201720182019202020212017 - 2021 Total2022 - 2026 Total2017 - 2026 TotalCumulative Capital Proje 42031750Lifts - BV 10,000-10,00010,00010,000 42031751Bed Replacement - BV-65,00065,00065,00065,000 Misc NPC BV-15,00015,00030,00030,00030,000 Lifts - BV-35,00035,00035,00010,000115,00050,000165,000165,000 Bed Replacement - BV-65,00065,000130,000130,000130,000 Total Capital Projec 75,000- 100,000 115,000 50,000 10,000 350,000 50,000 400,000 400,000 124 \\\\ECFILESERVER\\Data\\Departments\\Common\\Finance\\Budget Development\\2017 Proposed Budget\\Homes Reports\\Bobier Villa\\Bobier NursingBobier NursingProject Budget10/01/2017 11:39 AM COUNTY OF ELGIN Bobier Building Proposed Budget Col 1Col 2Col 11Col 21Col 66Col 72Col 78Col 84Col 91Col 97Col 103 Prior Budget201720182019202020212017 - 2021 Total2022 - 2026 Total2017 - 2026 TotalCumulative Capital Projects 45031457Roof Repairs10,000 -- 10,000 45031554Floor Replacement - Resident 37,94420,00020,00020,00057,944 45031650Hot Water Boilers/Tanks10,000--10,000 45031652Air Handling Unit Replacemen70,000--70,000 45031654Ceiling Insulation out of surplu60,000--60,000 45031750Door & Wall Protection-10,00010,00010,00010,00040,00040,00040,000 45031751Electrical Improvements-10,00010,00010,00010,000 45031752Misc-10,00027,50027,50040,000450,000555,0002,105,0002,660,0002,660,000 45031753Security/Resident Safety - BV-25,00025,00025,00025,000 45031754Building Automation - BV-35,00035,00035,00035,000 45031755Sidewalks - BV-15,00015,00015,00015,000 HVAC Replacement-70,00070,000140,000140,000140,000 Parking Lot Repair - BV-75,00075,000150,000150,000150,000 Total Capital Projects 125,000187,944 107,500 182,500 125,000 450,000 990,000 2,105,000 3,095,000 3,282,944 125 \\\\ECFILESERVER\\Data\\Departments\\Common\\Finance\\Budget Development\\2017 Proposed Budget\\Homes Reports\\Bobier Villa\\Bobier BuildingBobier BuildingProject Budget17/01/2017 3:14 PM COUNTY OF ELGIN Bobier Admin Proposed Budget Col 1Col 2Col 11Col 21Col 66Col 72Col 78Col 84Col 91Col 97Col 103 Prior Budget201720182019202020212017 - 2021 Total2022 - 2026 Total2017 - 2026 TotalCumulative Capital Projects 46031650Exterior Upgrade - BV donations35,000 -- 35,000 Misc Admin - BV- 25,000- 25,000 25,000 Total Capital Projects35,000- - - - - -25,00025,00060,000 126 \\\\ECFILESERVER\\Data\\Departments\\Common\\Finance\\Budget Development\\2017 Proposed Budget\\Homes Reports\\Bobier Villa\\Bobier AdminBobier AdminProject Budget10/01/2017 1:14 PM COUNTY OF ELGIN Museum Proposed Budget 121121667278849197103 2018201920202017 - 2021 Tota2022 - 2026 Total Prior Budget201720212017 - 2026 TotalCumulative Capital Projects 27901607Museum Rebuild Can150Build 999,200- 999,200 999,200 999,200 ---- 27901608Museum Furnishings - From Library Aylm 100,000-100,000100,000100,000 ---- ---- ---- Total Capital Projects 1,099,200- - - - 1,099,200- -1,099,2001,099,200 127 \\\\ECFILESERVER\\Data\\Departments\\Common\\Finance\\Budget Development\\2017 Proposed Budget\\Cultural Services\\MuseumMuseumProject Budget17/01/2017 3:17 PM COUNTY OF ELGIN Library Services Proposed Budget 121121667278849197103109 Prior Budget201720182019202020212017 - 2021 Total2022 - 2026 Total2017 - 2026 TotalCumulative Capital Projects 58101602Accessibility Renos - Belmont- -- - 58101402Aylmer Furnishings (104,500)200,000 (104,500)(104,500) 95,500 58101403Accessability Reno - Belmont65,000 -- - 58101504Shedden inc. Accessability 35,00050,000 35,00035,000 85,000 58101505Library Capacity Fund30,382 -- - 58101601Book Purchases - Library280,541 -- - 58101603Accessibility Renos - Straffordville15,000 -- - 58101701Book Purchases - Library 269,758- 282,495 295,631 309,332 315,979 1,473,196 1,684,342 3,157,538 3,157,538 58101709Library Capacity fund 13,831- 13,83113,831 13,831 Further Accessbility Renos 35,000- 35,000 35,000 35,000 140,000 175,000 315,000 315,000 Library Van Replacement 45,000- 45,000 45,000 90,000 90,000 Total Capital Projects 214,089250,000 362,495 330,631 350,979344,3321,602,5271,904,3423,506,8693,756,869 128 \\\\ECFILESERVER\\Data\\Departments\\Common\\Finance\\Budget Development\\2017 Proposed Budget\\Cultural Services\\Library ServicesLibrary ServicesProject Budget17/01/2017 3:18 PM COUNTY OF ELGIN Information Technology Proposed Budget Col 1Col 2Col 11Col 21Col 66Col 72Col 78Col 84Col 91Col 97Col 103 Prior Budget2017201820202017 - 2021 Total201920212022 - 2026 Tota2017 - 2026 TotaCumulative Capital Projects 27901604In Magic Software Customization - Museum10,000 -- - 10,000 57801701Hardware Replacement - IT 87,300- 89,800 92,300 94,800 97,300 461,500 537,135 998,635 998,635 57801702MDS RAI Funding 15,000- 15,000 15,300 15,606 15,918 76,824 87,874 164,699 164,699 57801703Photocopiers 15,000- 15,000 15,300 15,606 15,918 76,824 87,874 164,699 164,699 57801704Other Licences 70,000- 72,000 73,440 74,909 76,407 366,756 421,797 788,553 788,553 57801709PBX Phone system 75,000- - -75,000-75,00075,000 57801710Website Development 43,510-46,17389,682101,957191,639191,639 Total Capital Projects 305,81010,000 191,800 196,340 247,093205,5431,146,5861,236,6382,383,2242,393,224 129 \\\\ECFILESERVER\\Data\\Departments\\Common\\Finance\\Budget Development\\2017 Proposed Budget\\Information Technology\\Information TechnologyInformation TechnologyProject Budget10/01/2017 1:19 PM COUNTY OF ELGIN Ambulance Proposed Budget Col 1Col 2Col 11Col 21Col 66Col 72Col 78Col 84Col 91Col 97Col 103 Prior Budget201720182019202020212017 - 2021 Total2022 - 2026 Total2017 - 2026 TotalCumulative Capital Projects 28001501Laptops32,500 -- 32,500 28001502ERV77,000 -- 77,000 28001503Ambulance120,000 -- - 120,000 28001601Ambulance -160,000 - - - 160,000 28001701Ambulance 250,000- 255,000 260,000 265,000 270,000 1,300,000 1,190,000 2,490,000 2,490,000 28001603ERV80,000 80,000- 80,000 160,000 Defibrulator Purchases 270,000- 270,000 270,000 270,000 28001602Stretcher Replacement30,000 30,000- 30,000 60,000 Total Capital Projects 250,000499,500 255,000 260,000 535,000 270,000 1,570,000 1,300,000 2,870,000 3,369,500 130 \\\\ECFILESERVER\\Data\\Departments\\Common\\Finance\\Budget Development\\2017 Proposed Budget\\Engineering Reports\\AmbulanceAmbulanceProject Budget10/01/2017 1:22 PM COUNTY OF ELGIN Economic Development Proposed Budget 121121667278849197103 nReview with Manager Keep Ope2,0172,0182,0192,020 2017 - 2021 Total2022 - 2026 Total2017 - 2026 Total2,021 Prior Budget201720182019202020212017 - 2021 Total2022 - 2026 Total2017 - 2026 TotalCumulative Capital Projects Tourism Van 8,500- 8,500 12,000 20,500 20,500 26851609Pt Stanley Tourism Kiosk14,000--14,000 Total Capital Projects 14,000 - - - 8,500-8,50012,00020,50034,500 \\\\ECFILESERVER\\Data\\Departments\\Common\\Finance\\Budget Development\\2017 Proposed Budget\\Economic Dev and Tourism\\Economic DevelopmentEconomic DevelopmentProject 131 10/01/2017 1:24 PM Budget COUNTY OF ELGIN Attachment II Closed Projects and Use of Surplus As of December 31, 2016 Closed ProjectsCarry-Forward Projects Carry Surplus on Forward Open/Actual Capital Remaining Closed Carryforward Budget Project #DescriptionCloseCum BudgetSpendBudget Closed Costs Projectscosts (WIP) Reserve Corporate 28001604Ambulance Bldg R & M Close 15,000 14,274 726 14,274 726 - - Total Corporate15,00014,274 72614,274726 - - y Information Technolog 57801406Palmer Estate Equipment Close16,39916,399 16,399(0)(0) - - 57801601Hardware Replacement - IT Close 84,800 75,554 9,246 75,554 9,246 - - 57801602MDS RAI FundingClose 15,000 - 15,000 - 15,000 - - 57801603Photocopiers Close 15,000 13,757 1,243 13,757 1,243 - - 57801604Other Licences Close 67,500 54,586 12,914 54,586 12,914 - - 27901604In Magic Software Customization - MuseumOpen 10,000 - 10,000 - - - 10,000 Total Information Technology 160,296208,699 48,403 160,296 38,403 - 10,000 Engineering Services 60901409Old Mill Line Extension/Vienna Bridge Close815,000 834,034 (19,034) 834,034 (19,034) - - 60901504Intersection Control Beacon - 52 and 31 Close 40,000 10,227 29,773 10,227 29,773 - - 60901505Sunset Road and John Wise Line Traffic Signal ReplacClose175,000 279,806 (104,806) 279,806 (104,806) - - 60901601Guiderail Installations Close100,000 83,150 16,850 83,150 16,850 - - 62001508Centennial Ave Rehab Completion Close359,931 359,931 359,931(0) (0) - - 62001601Road 45 Rehabilitation (Rd 36 to Rd 35) Close735,000 613,879 121,121 613,879 121,121 - - 62001602Road 103 Rehabilitation (Rodney to Thames River) CIRClose2,250,000 2,113,528 136,472 2,113,528 136,472 - - 62001605Chatham Street Slope Repair Close - 24,776 (24,776) 24,776 (24,776) - - 62101601Land Purchase Close 10,000 5,003 4,997 5,003 4,997 - - 62201601Road 19 Resurfacing (GEL to Vienna + Straffordville to Close635,000 513,791 121,209 513,791 121,209 - - 62201602Railroad Crossing Improvements Close 65,000 58,304 6,696 58,304 6,696 - - 62501601Road 18 Microsurfacing (119 to Green Lane) Close 70,000 50,473 19,527 50,473 19,527 - - 62501602Road 20 Micro Surfacing (Shedden to rd 18) Close150,000 152,899 (2,899) 152,899 (2,899) - - 62501603Road 119 Micro Surfacing (Rd 3 to Rd 18) Close190,000 153,419 36,581 153,419 36,581 - - 62501604Road 13 Micro Surfacing Close280,000 282,810 (2,810) 282,810 (2,810) - - aClose225,000 101,881 123,119 101,881 123,119 - - 62601601County Road Intersection Sign Replacements - East H 62901602Lewis Bridge Replacement + engineering Close325,000 187,196 137,804 187,196 137,804 - - 62901604Culvert Rehabilitaitons (103, 45, 37, 46, 38) Close250,000 164,076 85,924 164,076 85,924 - - 60901506Miller Road Rehabilitation Open2,607,642 2,056,853 550,789 - 2,056,853 - 550,789 60901602Road 38 Engineering Open 50,000 20,337 29,663 - - 20,337 29,663 62001407Dexter Line Relocation Open5,700,000 3,722,655 1,977,345 - 3,722,655 - 1,977,345 62201502Road 23 Resurfacing (Sunset to Joseph) + Bike Lanes Open310,000 310,000- - - - 310,000 62201603Road 19 Resurfacing (Section 19010)Open350,000 350,000- - - - 350,000 62901402Bradley Creek Culvert Replacement - Engineering plus Open675,000 715,789 (40,789) - - 715,789 (40,789) 62901501Brooks Bridge Engineering Open 50,000 16,976 33,024 - - 16,976 33,024 62901601Philmore Bridge Deck Replacement + engineering Open700,000 435,215 264,785 - - 435,215 264,785 Total Engineering Services17,117,57312,957,008 4,160,5655,989,184685,7476,967,8243,474,818 Library Services 58101403Accessability Reno - Belmont Close 65,000 58,756 6,244 58,756 6,244 - - J:\\Common\\Finance\\Budget Development\\2016 Proposed Budget\\Financial Services\\ClosedProjectsClosedReport17/01/20173:52 PM 132 COUNTY OF ELGIN Attachment II Closed Projects and Use of Surplus As of December 31, 2016 Closed ProjectsCarry-Forward Projects Carry Surplus on Forward Open/Actual Capital Remaining Closed Carryforward Budget Project #DescriptionCloseCum BudgetSpendBudget Closed Costs Projectscosts (WIP) Reserve 58101505Library Capacity Fund Close 30,382 30,037 345 30,037 345 - - 58101601Book Purchases - Library Close280,541 280,842 (301) 280,842 (301) - - 58101602Accessibility Renos - BelmontClose - - - - - - - 58101603Accessibility Renos - Straffordville Close 15,000 14,816 184 14,816 184 - - 58101402Aylmer FurnishingsOpen200,000 200,000- - - - 200,000 58101504Shedden inc. AccessabilityOpen 50,000 - 50,000 - - - 50,000 s 384,450640,923 256,473 384,450 6,473 - 250,000 Total Library Service Administrative Building 26601406Museum Storage Close 3,728 3,728 (0) 3,728 (0) - - 26601608Admin building Parking Lot Expansion Close101,067 101,067 101,067(0) (0) - - 26601609Tractor Close 15,000 14,489 511 14,489 511 - - 26601610Renovations to Central Elgin Close 56,000 56,000 56,0000 0 - - 27901603Museum LightingClose - - - - - - - 26601303Washroom Renovations Open 80,000 8,227 71,773 - - 8,227 71,773 POpen100,000 31,783 68,217 - - 31,783 68,217 26601407Building Improve/Space Needs (Museum, POA, ED & 26601510Roof repairsOpen 15,000 - 15,000 - - - 15,000 26601512Exterior Building Capital Repairs/ParkingOpen495,000 495,000- - - - 495,000 26601514Misc Capital projects Open487,892 7,481 480,411 - - 7,481 480,411 26601607Building Automation System Upgrades - Admin Open 15,000 9,972 5,028 - - 9,972 5,028 Total Administrative Building1,368,687232,748 1,135,939175,28451157,4641,135,428 e Agricultur 29601402Vehicle KCCA Close30,000 (12)30,012 30,012 (12) - - e 30,01230,000 (12) 30,012 (12) - - Total Agricultur Pioneer Museum 27901607 Open326,313 326,313- - - - 326,313 Total Pioneer Museum326,313 - 326,313 - - - 326,313 e Ambulanc 28001501Laptops Close32,50011,64320,85811,64320,858 - - 28001503Ambulance Close120,000 166,353 (46,353) 166,353 (46,353) - - 28001601Ambulance Close160,000 148,197 11,803 148,197 11,803 - - 28001602Stretcher Replacement Close 30,000 29,985 15 29,985 15 - - 28001603ERV Close 80,000 79,272 728 79,272 728 - - 28001502ERV Open 77,000 1,058 75,942 - - 1,058 75,942 Total Ambulance 436,508499,500 62,992 435,450 (12,950) 1,058 75,942 Economic Development 26851609Pt Stanley Tourism KioskOpen 14,000 - 14,000 - - - 14,000 Total Economic Development14,000 - 14,000 - - - 14,000 Elgin Manor - Dietary 41011650Kitchen Equipment Replacement Close 10,000 6,743 3,257 6,743 3,257 - - Total Elgin Manor - Dietary 6,74310,000 3,257 6,743 3,257 - - Terrace Lodge - Dietary 41021651Kitchen EquipmentOpen 5,000 - 5,000 - - - 5,000 J:\\Common\\Finance\\Budget Development\\2016 Proposed Budget\\Financial Services\\ClosedProjectsClosedReport17/01/20173:52 PM 133 COUNTY OF ELGIN Attachment II Closed Projects and Use of Surplus As of December 31, 2016 Closed ProjectsCarry-Forward Projects Carry Surplus on Forward Open/Actual Capital Remaining Closed Carryforward Budget Project #DescriptionCloseCum BudgetSpendBudget Closed Costs Projectscosts (WIP) Reserve Total Terrace Lodge - Dietary 5,000 - 5,000 - - - 5,000 Bobier Villa - Dietary 41031550Kitchen Equipment Close 26,086 18,591 7,495 18,591 7,495 - - Total Bobier Villa - Dietary 18,59126,086 7,495 18,591 7,495 - - Elgin Manor - Nursing & Personal Care 42011650Lifts Close 44,914 47,525 (2,611) 47,525 (2,611) - - Total Elgin Manor - Nursing & Personal Care44,91447,525 (2,611)47,525(2,611) - - Terrace Lodge - Nursing & Personal Care 42021650Lifts Close 76,000 82,955 (6,955) 82,955 (6,955) - - Total Terrace Lodge - Nursing & Personal Care76,00082,955 (6,955)82,955(6,955) - - Bobier Villa - Nursing & Personal Care 42031550Lifts - BV Close 65,000 49,949 15,051 49,949 15,051 - - Total Bobier Villa - Nursing & Personal Care65,00049,949 15,05149,94915,051 - - Elgin Manor - Housekeeping 43011650Floor Machine - EM Close 10,000 8,455 1,545 8,455 1,545 - - Total Elgin Manor - Housekeeping10,0008,455 1,5458,4551,545 - - Terrace Lodge - Housekeeping 43021651Housekeeping Equipment Close 10,000 9,412 588 9,412 588 - - Total Terrace Lodge - Housekeeping10,0009,412 5889,412588 - - Bobier Villa - Housekeeping 43031651Housekeeping Equipment - BV Close 10,000 7,306 2,694 7,306 2,694 - - Total Bobier Villa - Housekeeping10,0007,306 2,6947,3062,694 - - Elgin Manor - Laundry 44011301New WasherOpen 20,000 - 20,000 - - - 20,000 Total Elgin Manor - Laundry20,000 - 20,000 - - - 20,000 Elgin Manor - Building & Property 45011557Washroom Upgrades - EM Close 76,000 69,082 6,918 69,082 6,918 - - 45011558IT EM Server Room Enhancements $200k Close200,000 189,613 10,387 189,613 10,387 - - 45011652Security/Resident Safety - EM Close 10,000 8,910 1,090 8,910 1,090 - - 45011653Secure Uni FencingClose 10,000 - 10,000 - 10,000 - - 45011656Building Automation - EM Close 10,000 2,318 7,682 2,318 7,682 - - 45011657Pumps & Equipment (STP) Close 10,000 10,359 (359) 10,359 (359) - - 45011550Landscaping - EM Open 15,000 6,614 8,386 - - 6,614 8,386 45011554HVAC - EMOpen 20,000 - 20,000 - - - 20,000 45011651Humidifier Open 30,000 21,599 8,401 - - 21,599 8,401 45011654Boiler Replacement Open 52,000 20,436 31,564 - - 20,436 31,564 - - - 250,000 45011655Nurse Call out of surplusOpen250,000 250,000- Total Elgin Manor - Building & Property683,000328,933 354,067280,28335,71748,650318,350 y Terrace Lodge - Building & Propert 45021650Generator Exhaust Insulation Close 7,000 2,909 4,091 2,909 4,091 - - 45021208New Building Open23,915,000 184,049 23,730,951 - - 184,049 23,730,951 45021451Capital Maintenance in-lieu of Reno Open5,766,000 56,570 5,709,430 - - 56,570 5,709,430 J:\\Common\\Finance\\Budget Development\\2016 Proposed Budget\\Financial Services\\ClosedProjectsClosedReport17/01/20173:52 PM 134 COUNTY OF ELGIN Attachment II Closed Projects and Use of Surplus As of December 31, 2016 Closed ProjectsCarry-Forward Projects Carry Surplus on Forward Open/Actual Capital Remaining Closed Carryforward Budget Project #DescriptionCloseCum BudgetSpendBudget Closed Costs Projectscosts (WIP) Reserve 45021651TL Security CameraOpen 20,000 - 20,000 - - - 20,000 Total Terrace Lodge - Building & Property29,708,000243,52829,464,4722,9094,091240,61929,460,381 Bobier Villa - Building & Property 45031356Generator Replacement - BV Close400,000 302,032 97,968 302,032 97,968 - - 45031551Building Automation - BV Close 55,000 16,830 38,170 16,830 38,170 - - 45031553Over Bed Lights - BV Close 25,000 9,435 15,565 9,435 15,565 - - 45031653Misc Close 30,000 10,319 19,681 10,319 19,681 - - 45031655Security/Resident Safety - BV Close 20,000 17,668 2,332 17,668 2,332 - - 45031457Roof RepairsOpen 10,000 - 10,000 - - - 10,000 45031554Floor Replacement - Resident Rooms Open 37,944 26,330 11,614 - - 26,330 11,614 45031650Hot Water Boilers/Tanks Open 10,000 1,399 8,601 - - 1,399 8,601 45031652Air Handling Unit ReplacementOpen 70,000 - 70,000 - - - 70,000 45031654Ceiling Insulation out of surplus Open 60,000 4,485 55,515 - - 4,485 55,515 Total Bobier Villa - Building & Property717,944388,498 329,446356,284173,71632,214155,730 Elgin Manor - General & Admin 46011651Exterior UpgradesOpen 15,000 - 15,000 - - - 15,000 Total Elgin Manor - General & Admin15,000 - 15,000 - - - 15,000 Bobier Villa - General & Admin 46031650Exterior Upgrade - BV donationsOpen35,000- 35,000 - - - 35,000 Total Bobier Villa - General & Admin35,000 - 35,000 - - - 35,000 Total Elgin County 15,407,19451,656,639 36,249,445 8,059,363 953,485 7,347,831 35,295,960 Proposed Allocation to 2016 Capital Budget Museum building187,887 Wonderland Road 765,598 Total Surplus Utilization Request953,485 J:\\Common\\Finance\\Budget Development\\2016 Proposed Budget\\Financial Services\\ClosedProjectsClosedReport17/01/20173:52 PM 135 REPORT TO COUNTY COUNCIL INTRODUCTION: DISCUSSION: CONCLUSION: RECOMMENDATION: 136 Attachment COUNTY OF ELGIN GRANTS 2017 (H)/L 201620172016 Grants 1)Shedden Agricultural Society 4,500 4,500 - 2)Wallacetown Agricultural Society 4,500 4,500 - 3)Rodney-Aldborough Agricultural Society 4,500 4,500 - 4)Aylmer & East Elgin Agricultural Society 7,500 7,500 - - 5)Elgin 4-H Association 22,000,000 6)Tillsonburg & District Multi-Service Centre 4,062 4,672 (610) 7)Quad County Support Services 2,000 2,000 - 8)Seniors Picnic 2,500 2,500 - 9)Non-specific 5,000 5,000 - 10)Town Crier 2,000 2,000 - 11)Second Stage Housing 8,182 8,182 - 12)Eat 2 Learn 5,000 5,000 - 13)Elgin County Plowmen's Association 200 200 - 14)Ontario 911 Advisory Board 100 100 - 15)Tourism Signage Grants 7,967 8,267 (300) 17)The Arts & Cookery Bank 5,000 5,000 - 18)St. Thomas Elgin Public Arts Centre 2,517 2,517 - - Total Regular Grants 67,528 68,438 (910) 24) - 25) - IPM Legacy Scholarship5,000 5,000 26) - St. Thomas Elgin General Hospital250,000 250,000 - 27)Total Grants 322,528 323,438 (910) \\\\ECFILESERVER\\Data\\Departments\\Common\\Finance\\Budget Development\\2017 Proposed Budget\\Corporate\\Corporate Activities\\Corporate Activities Grants 19/01/2017 8:35 AM 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 242 243 244 245 246 247 248 249 250 251 252 253 254 255 256 257 258 259 260 261 262 263 264 265 266 267 268 269 270 271 272 273 274 275 276 277 278 279 280 281 282 283 284 285 286 287 288 289 290 291 292 293 294 295 296 297 298 299 300 301 302 303 304 305 306 307 308 309 310 311 312 313 314 315 316 317 318 319 320 321 322 323 324 325 326 327 328 329 330 331 332 333 334 335 336 337 338 COUNTY OF ELGIN By-Law No. 17-03 "BEING A BY-LAW TO NAME PART OF A PUBLIC HIGHWAY AS OLD DEXTER LINE WHEREAS the County of Elgin, due to erosion concerns, has constructed and relocated a portion of Dexter Line in the County of Elgin and the Municipality of Central Elgin; and, WHEREAS the Municipality of Central Elgin, through public process, has renamed the remnant portion of Dexter Line within its boundaries as "Old Dexter Line"; and, WHEREAS pursuant to Section 31 of the Municipal ACT, S.O. 2001, c. 25, as amended, authorizes Council to pass a by-law to establish public highways, NOW THEREFORE BE IT RESOLVED THAT the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT the part of a public highway legally described as Part 10 and Part 23, Reference Plan 11R-9880, Municipality of Central Elgin is hereby named Old Dexter Line;and, 2. THAT the part of the existing highway known as Dexter Line between said Parts 10 and 23, reference Plan 11R-9880, Municipality of Central Elgin is hereby renamed Old Dexter Line. TH READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 24 DAY OF JANUARY 2017. Mark G. McDonald, Grant Jones, Chief Administrative Officer Warden 339 CLOSED MEETING AGENDA January 24, 2017 Staff Reports: 1) Director of Financial Services - Assessment Appeals. 2) General Manager of Economic Development - Potential Land Acquisition. 3) Director of Human Resources ONA Bargaining.(VERBAL) 4) Director of Human Resources County of Elgin Compensation Review. (circulated under separate cover) 340 1. Additional 2017 Grant Requests Report attachment from Wallacetown Agricultural Society. 341 Wallacetown Agricultural Society Box 1, Wallacetown, ON N0L 2M0 Wallacetownfair.com Elgin County Council 450 Sunset Drive St. Thomas, ON N5R 5V1 December 30, 2017 Dear members of Council: On behalf of the Wallacetown Agricultural Society, I am writing to request your financial assistance of the 2017 Wallacetown Fair. We will be celebrating our ththst 157th year on September 29, 30 and October 1 2017. We are unique in that we own our fairgrounds and have the responsibility of maintaining and improving our property as well as organizing the fair and other events throughout the year. As you can see from our financial statements, it does take a considerable amount of money to operate the society. The members are all volunteers and give a tremendous amount of their time not only to operate the society, but must raise funds to make our events possible. Your support in the form of a grant would be greatly appreciated. There are many areas where the money could be put to use. Maintenance and improvements to the property are an ongoing venture with several improvements needed. 342 We have many ongoing projects 1.New Project s Replace Commercial Building Roof - Quote $ 12,000 2.New Project - Fencing of grounds Current fencing is becoming old and in need of repair. Quotes are currently being obtained. 3.Project in 2016 Plumbing issue resolved with new holding tank in commercial building however high flush toilets were needed to replace the current ones. Costs were $2800. 4.Project in 2016 Fixing existing bleachers at a cost of $3000. Bleachers are now up to code and safe for patrons at the fair and soccer. 5.Electrical issues- Over $8800 in fees for upgrading electrical issues in buildings, bringing up to code, addition of lighting at grandstand for safety was added. 6.Another area in which the grant could be used is in support of our prize money. We usually pay out between $15,000 and $20,000.00. We still embrace our agricultural roots and are proud to offer a place where area farmers and homemakers, both young and old, can display the best of what they grow and create. We are proud to support our local 4-H clubs and provide them with the opportunity to hold their achievement events, as well as the overwhelming support we get from the public school for our Junior Fair classes. The 2017 Fair has a Sheep Market Auction with all the funds going to the Junior Farmers. th 7.150 Community Fundraising together with different clubs from the community to tell stories and historical points of interest about Dutton Dunwich. We will be in need of help with advertising, printing costs, etc for this event. 343 Thank you for your consideration of our grant application. We appreciate your support. We have a long laundry list and our membership is becoming increasingly smaller. I would like to invite you to attend our fair and join in our celebration of 157 years of Wallacetown Fair. Sincerely, KimCarder Secretary Wallacetown Agricultural Society Phone: 519-762-2737 Email: wallacetownfair@yahoo.ca Please find attached a list of of current directors and associates. 344 ķǒƷƷƚƓƩƚƓğθĬĻƌƌƓĻƷ͵ĭğ 345 346 CONSTITUTION & BY-LAWS of WALLACETOWN AGRICULTURAL SOCIETY Revised 2015 ARTICLE I - NAME: The name of the Society shall be "The Wallacetown Agricutural Society," henceforth known as "the Society." ARTICLE II - AUTHORITY: The Society is organized under the authority of The Agricultural Societies Act of the Province of Ontario and all Articles of this Constitution shall be read to conform with the Agricultural Societies Act. ARTILE III - PURPOSES: The purpose of the Society shall be in accordance with the Agricultural Societies Act The objects of a society are to encourage interest, promote improvements in, and advance the standards of agriculture, domestic industry and rural life by, (1) (a) Supporting and providing facilities to encourage activities intended to enrich rural life (b) Organizing and holding agricultural exhibitions and awarding premiums and exhibiting displays of farm products, equipment displays and agricultural issues (c) Organizing fundraising events to provide financial support to ensure the financial stability of all the purposes of the Society (d) Encouraging young people to become interested in and adopt better agricultural and domestic practices and for such purposes to hold competitions (e) Drawing together both rural and urban citizens for their mutual benefit (f) Promoting agricultural awareness through the use of educational displays and activities (g) Supporting and providing facilities to encourage 4-H and other youth activities 2) (a) The Society shall not expend any of its funds in any manner inconsistent with the objects set out above. In doing so, the Society may forfeit all claims to participate in any legislative grant (R.S.O. 1990, c.a.9, S.28.) (b) Upon dissolution of the Wallacetown Agricultural Society and after the payment of all debts and liabilities, any unused "advance funding program/lottery" or "collateral purchased with same" shall be distributed or disposed of to charitable organizations which carry on their activities in the Province of Ontario. (c) That the Wallacetown Agricultural Society shall be carried on without the purpose of gain for its members, and any profit or other accreditation to the Society shall be used in promoting its objectives. 1 347 CONSTITUTION & BY-LAWS of WALLACETOWN AGRICULTURAL SOCIETY Revised 2015 ARTICLE IV - MEMBERSHIP: (1) Every person shall be entitled to be a member of the Society (2) A Firm or an Incorporated Company may become a member by payment of the regular fee, but the name of one person only in any one year may be entered as representative or agent of such Firm or Company and that person only shall exercise the privileges of the membership in the Society. (3) There shall be an annual membership fee as determined by the Board of Directors from time to time, but in no event to be less than $5.00 as required by the Agricultural Societies Act and this fee shall cover the individual's membership to the Society for a period of one (1) year (from annual general meeting to annual general meeting). (4) Privileges of Membership: A member shall be entitled to participate in the activities of the Society as shall be defined by the Board of Directors each year, but in any event, every member who was a member of the Society during the previous year and who has paid membership fee for the current year and who has attained the age of 18 years, shall be entitled to vote at the Annual Meeting. (5) To be eligible to vote at the Annual Meeting and to sign a Special General Meeting Petition, a membership must be paid for the current year and membership must also have been paid in full st by February 1 of the previous year. ARTICLE V DIRECTORS: (1) The membership shall elect at the Annual Meeting from among themselves 10 - 15 Directors as authorized under the Agricultural Societies Act. (2) Term of Office: Beginning for 2014, 10 - 15 directors shall be elected, their term shall be drawn by lot 5 for 3 years, 5 for 2 years and 5 for 1 year. In subsequent years the membership shall elect 5 Directors for a 3-year term. (3) In the event of a vacancy occurring on the Board by death or resignation of any officer or director or otherwise, the remaining members of the Board shall have power to appoint any member of the Society to fill such vacancy provided that when three or more vacancies occur at the same time, a special general meeting of the Society shall be called and directors elected to fill the vacancies. (4) The Board of Directors shall have power to act for and on behalf of the Society in all matters, subject to the by-laws and regulations of the Society. (5) A director may not miss three consecutive meetings or their position may be declared vacant at the discretion of the Board of Directors. (6) A director and associates and the general membership may enter competitions sponsored by the Society. (7) No member shall hold office or be entitled to a vote at a meeting or to give notice to amend this constitution and by-laws if at the time in arrears of membership or other fees or dues. 2 348 CONSTITUTION & BY-LAWS of WALLACETOWN AGRICULTURAL SOCIETY Revised 2015 ARTICLE V DIRECTORS: (8) Two-thirds (2/3) of Society members, in attendance, at a Special Meeting, with notification given two weeks prior in a local newspaper, shall have the power to suspend or expel any member(s) who fails to observe any rule or regulation set forth in the constitution and by-laws or whose conduct is, in the opinion of the board, prejudicial to the interests of the Society. The suspended or expelled member(s) shall have the right to apply for re-instatement after a period of one (1) year, but reinstatement shall only be by a vote of two-thirds (2/3) of the members present there at voting. (9) Any person expelled from any other Agricultural Society shall not be eligible for membership in this Society and if he/she is a member at the time of expulsion, his/her membership shall thereupon forthwith terminate automatically. ARTICLE VI - OFFICERS: (1) The Directors shall elect from among themselves at a meeting to be held immediately following the Annual Meeting, a President, 1st Vice-President and 2nd Vice-President (2) The Directors and President, 1st Vice-President and 2nd Vice-President shall constitute the Board of Directors (3) The Board from among themselves or otherwise, shall appoint a Secretary, a Treasurer, or a Secretary-Treasurer and Barn Manager who shall remain in office during pleasure and the Secretary or Secretary-Treasurer shall be a member of every committee which may be appointed by the Board and may be appointed managing director, acting under the control and with the approval of the Board. The Secretary shall act as Secretary for both the Board of Directors and for the Society. (4) The Treasurer or Secretary-Treasurer of the Society, before entering upon the duties of his office, shall give Bond for the faithful performance of his duties and especially for the due accounting for and paying over all monies which may come into his/her hands. (5) It shall be the duty of the Board in each and every year to inquire into the sufficiency of the security given by such Treasurer or Secretary-Treasurer and to report thereon to the Society, and where the same Treasurer or Secretary-Treasurer is reappointed from year to year, his/her appointment shall not be considered a new term of office, but as a continuation of the former appointment, and any security given to the Society for faithful performance of his/her duties under such reappointment shall continue valid as against the parties thereto. (6) If the Board neglects to procure and maintain proper and sufficient security, each member thereof shall be personally responsible for all funds of the Society that may have been received by the Treasurer. 3 349 CONSTITUTION & BY-LAWS of WALLACETOWN AGRICULTURAL SOCIETY Revised 2015 ARTICLE VII ASSOCIATES (1)All Associates must be a paid member of the society in good standing (2)Associate: The Board of Directors has the authorization to appoint an Associate to the Society. An Associate will work as directed by the Board of Directors. (3)An Associate must be 16 years of age. (4)The term of an Associate will be for a 2 year term. The Board of Directors will deem reappointment for consecutive terms. (5)An Associate is an individual that provides support to the Board of Directors and the Society year round. This may involve fundraising activities, monthly meetings and participate in discussions at meetings as a non-voting member. ARTICLE VIII - GENERAL MEETINGS OF THE MEMBERS: (1) Annual Meeting: A. The Annual Meeting of the Society shall be held in the month of January B. Ten members shall constitute a quorum at the Annual Meeting or any general meeting C. At least two of annual meeting shall be given by publication of a notice of the meeting in at least one newspaper having a general circulation in the municipality in which the headquarters of the Society is situated. (2) AT THE ANNUAL MEETING: (a) The Board shall present a report of the activities and accomplishments of the Society since the last Annual Meeting and a detailed statement of receipts and expenditures since the last Annual Meeting and a statement of assets and liabilities of the Society, certified by the auditors, in the form prescribed by the Minister of Agriculture; and (b) The Directors shall be elected by ballot and appointed by the manner provided in Article V. (c) The auditor will be appointed at the annual meeting. ARTICLE IX - SPECIAL GENERAL MEETING: (1) (a) On the petition of thirty members of the Society, the Secretary, and in his/her absence, the President or 1st Vice-President, shall call a special meeting for the transaction of business mentioned in the petition and the meeting shall be advertised with at least two given in at least one newspaper having a general circulation in the municipality in which the headquarters of the Society is situated. (b) To be eligible to vote at the Special General Meeting , membership must also have been st paid in full by February 1 of the previous year. These members meeting this criteria are eligible to vote at any general meeting except where property is involved. 4 350 CONSTITUTION & BY-LAWS of WALLACETOWN AGRICULTURAL SOCIETY Revised 2015 ARTICLE IX - SPECIAL GENERAL MEETING: (2) (a) A special general meeting will be called to deal with the selling, mortgaging, leasing or otherwise disposing of property owned by the Society. (b) Only those persons who have paid for the current year and their membership must also st have been paid in full by February 1 of the previous two years are entitled to vote at this meeting. ARTICLE X - DIRECTORS MEETINGS: (1) A meeting of the Board shall be called by the Secretary upon the direction of the President, or in his/her absence, the 1st Vice-President, or by any three members of the Board, by notifying all members of the Board at least 7 days prior to the time fixed for such meeting provided that a meeting of the Board may be held immediately following any Annual Meeting, regular or special meeting of the Society without notice. (2) Quorum: 50 % + 1 members of the Board shall constitute a quorum (3) Voting: At a Board meeting, only the elected Directors are eligible to vote. ARTICLE XI - REMUNERATION: No officer, director or member of a Society except the Secretary, Treasurer, Secretary-Treasurer or Bingo Chair, shall receive any remuneration for carrying out his/her duties as officer, director or member while engaged in duties on behalf of the Society and the Board may fix such remuneration and traveling and living expenses which shall be payable out of funds of the Society. ARTICLE XII - FISCAL YEAR: The fiscal year of the Society shall be January 1 of one year to December 31 of the same year. ARTICLE XIII - CHANGE IN CONSTITUTION, BY-LAWS & REGULATIONS: By-laws and/or regulations of the Constitution of the Society may be made and/or adopted, amended or repealed at any annual or regular or special meeting of the Society notice of this meeting . Notice of the meeting shall be given by publication in at least one newspaper having a general circulation in the municipality in which the headquarters of the Society is situated. Members will be advised in the notice where they can obtain a copy of the constitution and the proposed changes. 5 351 CONSTITUTION & BY-LAWS of WALLACETOWN AGRICULTURAL SOCIETY Revised 2015 ARTICLE XIV - DUTIES OF OFFICERS: (1) Officers of a Society are responsible for the safe custody of: (a) Deeds, title papers and other documents relating to the Society's property; (b) At least one copy of the minutes of proceedings, resolutions and by-laws of the Society; (c) Books and records of the Society (2) The signing officer of the Society may be two of the following; the Treasurer, Secretary, President or the Past President. (3) The Secretary and Treasurer shall perform duties as outlined in the Agricultural Societies Act. ARTICLE XV: (1) Roberts Rules of Order shall govern the Society on all matters not governed by the By-laws. 6 352