The URL can be used to link to this page

January 26, 2017 MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING JANUARY 26, 2017 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING ------------------------------------------------------------------------------------------------------------ DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al — All) *January 12, 2017 Council *January 12, 2017 Public Meeting — Court of Revision — Brooker Drain BUSINESS ARISING FROM MINUTES Potential of Bio-Methane being used as an Alternative Energy Source at Wastewater Facilities. DELEGATIONS (131 — 132) 10:00 a.m. Public Meeting — Rezoning —21524 Queens Line (M. Trybel & B. Trybel) (C9a) (131) 10:15 a.m. Public Meeting —Proposed Revised Draft Plan of Condominium and Zoning By-law Amendment for Lighthouse Waterfronts Inc. (C9b) REPORTS (Cl- C10) 1. ROADS 2. RECREATION/EMERGENCY MANAGEMENT 3. WATER DISTRIBUTION SYSTEM 4. WASTEWATER 5. BUILDING a) *Monthly Report `Enclosed January 26, 2017 ............. Page 2 b) *Report- Year End Report and Analysis for 2014, 2015, and 2016 6. BY-LAW ENFORCEMENT 7. DRAINS a) *Report- Council Appointment of Engineer for Hind/Carmicheal Drain b) *Report- Council Appointment of Engineer for Leibner Drain c) *Report- Drainage Apportionment for Newtens Drain 8. ADMINISTRATION a) *Report- Human Resources Policy Revisions b) *Report- Gas Tax c) *Report-Evaluation of Council Committees and Appointments 9. PLANNING a) *Report-Zoning By-law Amendment Application for B. Trybel & M. Trybel b) *Report- Proposed Revised Draft Plan of Condominium and Zoning By- law Amendment Application for Lighthouse Waterfronts Inc. 10. ACCOUNTS CORRESPONDENCE (D1 - D18) COUNCIL CONSIDERATION - ACTION RECOMMENDED: 1.* Association of Municipalities of Ontario's 2017 Pre-Budget Submission Released: What's Next Ontario? 2.* Lower Thames Valley Conservation Authority -Erosion Control Workshop -Thursday, February 9, 2017 from 9:00 a.m. to 1:00 p.m. in London. 3.* Association of Municipalities of Ontario -Today's Changes to Provincial Cabinet. 4.* West Elgin Economic Development Committee - Press Release. 5.* Ontario Provincial Police - Municipal Policing Bureau booth at Rural Ontario Municipal Association. 6.* Bill 77 - Kickstarting Public Participation Act, 2016 *Enclosed January 26, 2017 ............. Page 3 7.* Town of Bancroft— Request for Support for the Government of Ontario to allow Municipalities to conduct lotteries to raise funds for infrastructure needs. 8.* Ministry of Housing —The Promotion Affordable Housing Act, 2016. 9.* County of Elgin — Council Highlights —January 10, 2017. 10.* Letter from the Cactus, Cattle and Cowboy Committee — Request for Horse Parade to be held on the Rodney Fairgrounds. 11.* Notification from the Minister of Municipal Affairs, Bill Mauro on Public Consultation regarding Greenbelt Boundary Minor Changes. 12.* Rural Ontario Municipal Association — List of Vendors at Conference January 29 -31, 2017. 13.* Rodney Horticulture Society— Grant Request for Watering Flowers on Municipal Property in Rodney 14.* Town of Fort Frances — Request for Support of a resolution regarding property taxation on Railway Right-of-Ways Collected by Municipalities in Ontario. 15.* Lower Thames Valley Conservation Authority— Do You Give a Hoot? Longwoods' Moonlight Winter Family Hike. 16.* Southwestern Integrated Fibre Technology -University of Guelph to provide real-time research on return on investment in broadband through SWIFT. 17.* City of Owen Sound — Request for Support —Gas Tax Funding Formula 18.* Ontario Good Roads Association — 2017 OGRA Conference Announcement. RECOMMENDED TO ACCEPT & FILE; 19. AMO • Watch File — January 12, 2017; • Watch File — January 19, 2017. 20. Notification from the Township of Montague of their support of the Township of McKellar's resolution recognizing the Municipal Fire Service as critical infrastructure by including funding for Fire Department infrastructure as part of the Provincial Governments Infrastructure Strategy to Move Ontario Forward. 21. Notification from the Municipality of Bluewater of their support of recognizing the Municipal Fire Service as critical infrastructure by including funding for Fire Department infrastructure as part of the Provincial Governments Infrastructure Strategy to Move Ontario Forward. 22. Notification from the Municipality of Bluewater of their support of Government of Ontario and Ministry of Housing to halt the download of enforcement responsibility for residential rental maintenance standards proposed in Schedule 5 of Bill 7. *Enclosed January 26, 2017 ............. Page 4 23. Notification from the Township of Montague of their support of the Township of Georgian Bay's resolution concerning the structure of hydro rates for rural customers. 24. Notification from the Municipality of Calvin of their support of the Township of McKellar's resolution recognizing the Municipal Fire Service as critical infrastructure by including funding for Fire Department infrastructure as part of the Provincial Governments Infrastructure Strategy to Move Ontario Forward. BY-LAWS: By-Law No. 2017-05 Rezoning — 21524 Queens Line (B. Trybel & M. Trybel) By-Law No. 2017-06 2017 Employee Remuneration By-Law No. 2017-07 2017 Council Remuneration By-Law No. 2017-08 Amend Human Resources Policy 1.7 — Paid Holidays By-Law No. 2017-09 Removal of Human Resources Policy 1.11 — Christmas Office Hours By-Law No. 2017-10 Amend Human Resources Policy 1.12 — Cell Phones By-Law No. 2017-11 Amend Human Resources Policy 4.2 — Hours of Work By-Law No. 2017-12 Amend Human Resources Policy 4.5 — Standby Time By-Law No. 2017-13 Rezoning —Part Lot 5, Concession 14 (Lighthouse Waterfronts Inc.) By-Law No. 2017-14 Authorize Signing of Agreement—Signing Ontario Gas Tax for Public Transit By-Law No. 2017-15 Appoint Fire Station #2 Fire Station Chief MINUTES (E1) November 17, 2016 Cactus, Cattle and Cowboys Committee NOTICE OF MOTION OTHER BUSINESS (G1 — G2) 1. Council Announcements 2. Closed Session • Personal matters about an identifiable individual (M.A. s.239 (2)(b))• • Proposed or pending acquisition or disposition of land (M.A. s.239 (2)(c)). Enclosed January 26, 2017 ............. Page 5 CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS: February 9, 2017 Council February 23, 2017 Council Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. ,I *Enclosed A-1 MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS JANUARY 12,2017 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Joe Seman Jr.,Jonathan Wolf, Richard Leatham STAFF PRESENT Scott Gawley, C.A.O.-Clerk Spencer Pray, Deputy Clerk Magda Badura,Treasurer Lee Gosnell, Public Works Superintendent Jeff Slater, Parks&Arena Superintendent/Fire Chief Peter McMillan, Drainage Superintendent ALSO PRESENT John Spriet, Sprie#&Associates Engineers and Architects CALL TO ORDER The Mayor called the meeting to order 9:30 a.m. DECLARATION OF PECUNIARY INTEREST Mayor Wiehle declared a pecuniary interest on Agenda Item C.78. ADOPTION OF AGENDA RES. NO.1 Moved by Seman Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin approves the agenda for January 12, 2016 as printed and circulated. DISPOSITION: Carried APPROVAL OF MINUTES RES. NO.2 Mowed by Bodnar Seconded by Leatham RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated; December 15, 2016 Council December 15, 2016 Public Meeting—Temporary Use- 24030 Gray Line(Yeo) DISPOSITION: Carried BUSINESS ARISING FROM MINUTES None. DELEGATIONS The Drainage Superintendent and the Engineer entered the Council Meeting. January 12, 2017 .....Page 2 of 9 RES. NO.3 Moved by Semen Seconded by Bodnar RESOLVED that Council suspend and leave its Council meeting and enter into a Court of Revision for the Brooker Drain. DISPOSITION: Carried 10:00 a.m. Public Meeting—Court of Revision—Brooker Drain 61 Separate Minutes were created for this meeting. RES. NOA Moved by Seman Seconded by Bodnar RESOLVED that Council enter back into and continue its January 12, 2017 Council meeting. DISPOSITION: Carried The Engineer left the Council Meeting. REPORTS 1. ROADS a) Monthly Report RES. NO.5 Moved by Wolf Seconded by Leatham RESOLVED that the Monthly Report from the Public Works Superintendent dated January 12, 2017 be received. DISPOSITION: Carried 2. RECREATIONIEMERGENCY MANAGEMENT a) Monthly port RES. NOB Moved by Seman Seconded by Leatham RESOLVED that the Monthly Report from the Parks and Arena Superintendent dated January 12, 2017 be received. DISPOSITION: Carried a Report—Emergency Management Update RES. NO.7 Moved by Bodnar Seconded by Leatham RESOLVED that the Report—Emergency Management Update from the Community Emergency Management Coordinator dated January 12,2017 be received. DISPOSITION: Carried 3.WATER DISTRIBUTION SYSTEM a)Operations Resort RES. NO.8 Moved by Wolf Seconded by Bodnar RESOLVED that the Monthly Operations report from the Ontario Clean Water Agency dated January 9, 2017 be received. DISPOSITION: Carried �3 January 12, 2017 .....Page 3 of 9 b Report—West Elgin Distribution System inspection Conducted on November 18.2016. RES. NO.9 Moved by Leatham Seconded by Seman RESOLVED that the Report—West Elgin Distribution System Inspection Conducted on November 18,2016 from the Drinking Water Inspector dated December 16, 2016 be received. DISPOSITION: Carried 4.WASTEWATER a Re ort—West Lorne Wastewater Treatment Plant—Upgrades RES. NO.10 Moved by Wolf Seconded by Bodnar RESOLVED that the Report—West Lorne Wastewater Treatment Plant--Upgrades from the C.A.O.-Clerk dated January 12,2017 be received; AND THAT Council approves the Proposal from the Ontario Clean Water Agency for undertaking a Consulting Engineer Selection Process for the West Lorne Wastewater Treatment Plant upgrades for an upset limit of$9,900.00 plus applicable taxes. DISPOSITION: Carried 5. BUILDING 6. BY-LAW ENFORCEMENT a Monthly Report RES, NO.11 Moved by Seman Seconded by Bodnar RESOLVED that the monthly report from the C.A.O-Clerk dated January 12, 2017 be received. DISPOSITION: Carried 7. DRAINS Mayor Wiehle left the Council Meeting. Deputy Mayor Bodnar assumed the role of Chair. a} Report—Awarding Tender for the Bog[ Drain Maintenance RES. NO.12 Moved by Seman Seconded by Leatham RESOLVED that the Report—Awarding Tender for the Bogl Drain Maintenance from the Deputy Clerk dated January 12, 2017 be received; AND THAT the Council of the Municipality of West Elgin accepts the quotation from R.J. Spence Construction in the amount of $3,000.00 plus applicable taxes for the completion of drainage maintenance on the Bogl Drain. DISPOSITION: Carried The Drainage Superintendent left the Council Meeting. A4 January 12, 2017 .....Page 4 of 9 Mayor Wlehle re-entered the Council Meeting and again assumed the role of Chair. 8.ADMINISTRATION a Monthl y Report for Fire RES. NO.13 Moved by Seman Seconded by Bodnar RESOLVED that the Monthly Report for Fire from the West Elgin Fire Chief dated January 12, 2017 be received; DISPOSITION: Carried b) Report—Ap ointment of the West Elgin Committee of Adiustment RES. NO.14 Moved by Bodnar Seconded by Leatham RESOLVED that the Report—Appointment of the West Elgin Committee of Adjustment from the Deputy Clerk dated January 12, 2017 be received; ,AND THAT the Council of the Municipality of West Elgin appoint the following members of Council to the Committee of Adjustment: Mayor Bernard Wiehle Chair and Committee Member Deputy Mayor Mary Bodnar Vice-Chair and Committee Member Councillor Richard Leatham Committee Member Councillor Jonathan Woif Committee Member Councillor Joseph Seman Jr. Committee Member AND THAT the Council of the Municipality of West Elgin appoint the following persons as SecretarylTreasurer and Assistant Secretary/Treasurer of the Committee of Adjustment: C.A.O.-Clerk R. Scott Gawley SecretarylTreasurer Deputy Clerk Spencer Pray Assistant Secretary/Treasurer AND FURTHERMORE THAT the appropriate by-law be brought forth. DISPOSITION: Carried c) Report—Amendments to the Municipal Elections Act(MEA), 1996 RES. NO.15 Moved by Leatham Seconded by Seman RESOLVED that the Report Amendments to the Municipal Elections Act(MEA), 1996 from the C.A.O.-Clerk dated January 12, 2017 be received; AND THAT the Council of the Municipality of West Elgin defer the motion under consideration until the February 23, 2017 Council Meeting; AND FURTHERMORE THAT Council directs staff to bring a report back to Council to determine the voting method to be used for the 2018 Municipal Election. DISPOSITION: Carried d) Report—2017 Budget Schedule RES. NO.16 Moved by Bodnar Seconded by Seman RESOLVED that the Report—2017 Budget Schedule from the Treasurer dated January 12, 2017 be received; k J January 12, 2017 .....Page 5 of 9 RES. NO.16 Cont'd AND THAT the Council of the Municipality of West Elgin accept the 2017 Budget Schedule. DISPOSITION: Carried S. PLANNING 10.ACCOUNTS RES. NO.17 Moved by Leatham Seconded by Bodnar RESOLVED that the Mayor and Treasurer are hereby authorized to sign Payment Voucher#1 amounting to $ 1,782,279.38 in settlement of General, Road,Water, and Arena Accounts (including cheques#23079-23207& EFT dep#17-71). DISPOSITION: Carried CORRESPONDENCE: 1. Letter from the Ministry of Agriculture&Food-Regional Economic Development Branch-Ontario Plowmen's Association-Letter of Good Standing. 2. Letter from the County of Elgin-Consistent Roadway Signing policy to be implemented at each school zone along Elgin County Roads. RES. NO.18 Moved by Leatham Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin notify the County of Elgin that they wish to remain status-quo as per the County of Elgin's"School Zone Signage"resolution dated November 28, 2016. DISPOSITION: Carried 3. Letter from the Association of the Municipalities of Ontario- Office of the President-Year in Review and 2017 Priorities. 4. Grant Request from the Elgin County Plowmen's Association for the Elgin County Plowing Match to be held on September 9, 2017 in the Municipality of Central Elgin. RES. NO.19 Moved by Bodnar Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin defer the Elgin County's Plowman's Association grant request to 2017 Budget discussions. DISPOSITION: Carried 5. Request for Support from the Township of McMurrich/Monteith from the Government of Ontario to recognize the municipal fire service as critical infrastructure by including funding for the Fire Department Infrastructure as part of the Provincial Government Infrastructure Strategy to Move Ontario Forward. RES. NO.20 Moved by Wolf Seconded by Bodnar WHEREAS the Fire Protection and Prevention Act, 1997, legislates I, January 12, 2017 .....Page 6 of 9 RES. NO.20 Cont'd that fire prevention, public education and fire protection services are mandatory municipality responsibility; AND WHEREAS there are a total of 449 Fire Departments operating in the province comprised of 32 Full-Time Firefighters, 19,347 Volunteer Firefighters and 343 Part-Time Firefighters staffing these departments; AND WHEREAS the fire services represents a significant percentage of small, rural and northern municipalities' managed capital assets; AND WHEREAS the Municipal Fire Department and associated assets represent critical municipal infrastructure; AND WHEREAS there are currently no funding opportunities available from the Provincial or the Federal Government for the equipment,training, maintenance, operating or capital requirements of local fire departments; NOW THEREFORE BE IT RESOLVED that the Council of the Municipality of West Elgin hereby petition the Government of Ontario to recognize the municipal fire service as critical infrastructure by including funding for Fire Department infrastructure as part of the Government of Ontario Infrastructure Strategy to Move Ontario Forward; AND FURTHER that a copy of this resolution be sent to the Premier of Ontario,the Minister of Economic Development, Employment and Infrastructure, Jeff Yurek, MPP for Elgin-Middlesex-London, the Association of Municipalities of Ontario (AMO), the Federation of Northern Ontario Municipalities(FONOM),and the Rural Ontario Municipal Association (ROMA) DISPOSITION: Carried 6. Grant Request from the Cactus, Cattle and Cowboys Committee for 2017. RES. NO.21 Moved by Wolf Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin defer the Cactus, Cattle and Cowboy's Committee grant request to 2017 Budget discussions. DISPOSITION: Carried 7. MPoWER- Income/Expense Statement as of December 17, 2016; 8. Grant Request from the West Elgin Community Policing Committee for 2017. RES. NO.22 Moved by Seman Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin defer the West Elgin Community Policing Committee grant request to 2017 Budget discussions. DISPOSITION: Carried 9. Letter from the Minister of Citizenship &Immigration—Volunteer Recognition Medals. 10. Grant Request from Optimist Club of West Lorne for 4'h Annual Fast and Furious Road Race on Sunday May 14, 2017. RES. NO.23 Moved by Wolf A_J January 12, 2017 .....Page 7 of 9 RES. NO.23 Cont'd Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin defer the Optimist Club of West Lorne's grant request to 2017 Budget discussions. DISPOSITION: Carried 11. Union Gas—Municipal News from the Energy Expert. 12. Letter from the South Western Integrated Fibre Technology Network— Executive Director—Updates. 13. Council Invitation to Shaping Healthy Rural Communities workshop on Friday 3, 2017 in Jarvis. 14. MP Elgin Middlesex-London Karen Vecchico—Important dates in EML-- Municipal Leaders Meeting—Wednesday January 25, 2017 at 10:00 a.m.— 12:00 p.m. at CASO Station. 15. Municipal Property Assessment Corporation—2016 Assessment Update— Municipal Summary Report. RES. N0.24 Moved by Seman Seconded by Bodnar RESOLVED that the above correspondence items numbered 1, 3,7, 9, 11, 12,13,14,15 be received and filed. DISPOSITION: Carried BY-LAWS 1. By-Law No. 2017-01 Borrowing RES. NO.25 Moved by Bodnar Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-law to authorize borrowing for the fiscal year ending December 31, 2017 and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.26 Moved by Leatham Seconded by Wolf RESOLVED that a by-law to authorize borrowing for the fiscal year ending December 31, 2017 shall be now read a third time and finally passed, signed,sealed and numbered By-law 2017-01 Borrowing. DISPOSITION: Carried 2. By-Law No. 2017-02 Appoint 2017 Committee_ofAdiustment RES. NO.27 Moved by Seman Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-law to appoint the members of the Committee of Adjustment,the Secretary Treasurer, and Assistant SecretarytTreasurer and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried January 12, 2017 .....Page 8 of 9 RES. NO.28 Moved by Bodnar Seconded by Leatham RESOLVED that a by-law to appoint members of the Committee of Adjustment, the Secretary Treasurer, and Assistant Secretaryfrreasurer and this shall be now read a third time and finally passed, signed, sealed and numbered By-law 2017-02 Appoint 2017 Committee of Adjustment. DISPOSITION: Carried 3. BY-Law No. 2017-03 Brooker Drain RES. NO.29 Moved by Seman Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-law to provide for maintenance of the Brooker Drain and that this shall be the first and second reading and provisional thereof. DISPOSITION: Carried RES. NO.30 Moved by Wolf Seconded by Leatham RESOLVED that a by-law to provide maintenance of the Brooker Drain shall be now read a third time and finally passed, signed, seated and numbered By-law 2017-03 Appoint 2017 Committee of Adjustment. DISPOSITION: Carried i MINUTES RES. NO.31 Moved by Seman Seconded by Bodnar RESOLVED that the minutes of the following committee meetings be received; November 8, 2016 West Elgin Arena Board December 15, 2016 Lower Thames Valley Conservation Authority December 20, 2016 West Elgin Arena Board DISPOSITION: Carried NOTICE OF MOTION OTHER BUSINESS 1. Council Announcements Mayor Wiehle —Mayor Wiehle announced that he is now the Chairman of the Elgin St. Thomas Public Health—Board of Health. —On behalf of Council congratulated Patrick Brennan of the West Elgin Chronicle on his upcoming retirement. Council (as a whole) —Expressed their gratitude to Patrick Brennan for his coverage of Council and community issues, and wished him well in his retirement. CLOSET]SESSION January 12,2017 .....Page 9 of 9 RES, NO.32 Moved by Seman Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: • Personal matters about an identifiable individual(M.A. s.239 (2)(b)). Proposed or pending acquisition or disposition of land (M.A. s.239(2)(c)). • Labour relations or employee negotiations(M.A. s.239 (2)(d)). DISPOSITION: Carried RES. NO.33 Moved by Seman Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried RISE AND REPORT CONFIRMING BY-LAW RES, NO.34 Moved by Seman Seconded by Wolf RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on January 12,2017 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.35 Moved by Bodnar Seconded by Leatham RESOLVED that a By-law to confirm the proceedings of the meeting held on January 12, 2017 be now read a third time and finally passed, signed,sealed and numbered By-law 2017-04 January 12, 2017 Confirming By-law. DISPOSITION: Carried ADJOURNMENT RES. NO.36 Moved by Bodnar Seconded by Seman RESOLVED that this Regular Meeting of Council shall adjourn at 2:50 p.m. to meet again on January 26, 2017. DISPOSITION: Carried These minutes were adopted on the 26th of January, 2017. Bernie Wiehle R. Scott Gawley Mayor C.A.O.-Clerk A- [b MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN COURT OF REVISION WEST ELGIN COUNCIL CHAMBERS JANUARY 12, 2017 MEMBERS PRESENT: Chairman: Bernie Wiehle Members: Mary Bodnar,Joe Seman Jr., Jonathan Wolf, Richard Leathern STAFF PRESENT: Scott Gawley C.A.O-Clerk Spencer Pray Deputy Clerk Magda Badura Treasurer Peter MacMillan Drainage Superintendent ALSO PRESENT: John Spriet Spriet Associates, Engineering & Architects SUBJECT: COURT OF REVISION—BROOKER DRAIN Also in attendance: Joe Brzozowski Manuel Dias RES. NO.1 Moved by Leatham Seconded by Seman RESOLVED that the members of the Court of Revision on the Brooker Drain be as follows: Chairman: Bernie Wiehle Member: Mary Bodnar Member: Joe Seman Jr. Member: Jonathan Wolf Member: Richard Leatham DISPOSITION: Carried RES. NO.2 Moved by Bodnar Seconded by Wolf RESOLVED that the Court of Revision for the Brooker Drain be convened. DISPOSITION: Carried The Chair requested Clerk to read any Notice of Appeals. No appeals were received. The Chair asked if anyone present wishes to speak. The Engineer explained the purpose of the Meeting in accordance to the Drainage Act and outlined the meaning of benefit and outlets on the Drainage Assessment Schedule for the benefit of those in attendance. There were no questions or comments from the gallery. January 12, 2017.......Page 2 of 2 RES, NO.2 Moved by Bodnar Seconded by Leathern RESOLVED that the assessment on the Brooker Drain be confirmed as per the Engineer's Report. DISPOSTION: Carried RES. NO.3 Moved by Leathern Seconded by Semen RESOLVED that there being no further business,the Court of Revision on the Brooker Drain be adjourned. DISPOSITION: Carried These minutes were adopted on the 2e day of January, 2017. Bernie Wiehle R. Scott Gawley Mayor C.A.O.-Clerk i I I MUNICIPALITY OF WEST ELGIN PUBLIC MEETING ZONING BY-LAW Bradley Trybel and Michael Trybel 21524 Queens Line- Township of Aldborough File:P112017 DATE&TIME:10,00 a.m.Thursday,January 26",2017 LOCATION: West Eligin Municipal Building -22413 Hoskins Line north of the Village of Rodney. PURPOSE: To consider a proposed amendment to the Zoning lay-law of the'Muriicipality of Vilest Elgin. The proposed amendment would amend the General Agricultural (Al)Zone atP applies to lands situated on the north side of Queens Line, in the former Township of Aldborough. There-zoning would permit the severance of a dwelling surplus for a farming operation and would prohibit the construction of any new residential buildings and/or structures on the balance of the farm parcel (associated County of Elgin Land Division Consent File# E 78116). The lands are legally described as South East%of Lot 3, Concession 7. The lands to be severed, a non-farm residential lot with a surplus farm dwelling will be rezoned from General Agricultural (Al) Zone to Restricted Agricultural (A3) Zone to permit residential use. The lands to be severed will have an area of 0.64 ha (1.58 ac), a depth of 60.96 m (200.0 ft.) along the west lot line and a depth of 60.87 m (199.69 ft.) along the east lot line and a frontage of approximately 104.99 m (344.44 ft.) along Queens Line. The lands to be severed will contain a single detached dwelling and shed with private water and private septic system.The location of the property is shown on the attached Key Map. The lands to be retained, a farm parcel will be rezoned fro'-m' General Agricultural (Al) Zone to Agricultural (A2) Zone to prohibit the construction of residential dwellings. The lands to be retained will have an area of 18.47 ha (45.64 ac), an irregular depth and a frontage of 138.49 m (454.37 ft.) along Queens Line.The parcel will be vacant. The location of the property is shown on the attached Key Map. I The subject lands are designated `Agricultural' in the Municipality of West Elgin Official Plan. Agricultural uses and non-farm residential uses are permitted. ANY PERSON may attend the public meeting andlor make a written or verbal representation either in support of, or in opposition to, the proposed'amendment. IF A PERSON OR PUBLIC BODY that files an appeal of a decision of the Council of . the Corporation of the Municipality of West Elgin in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Council of the Corporation of the Municipality of West Elgin before the proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. ADDITIONAL INFORMATION relating to the proposed amendment is available between 8:30 a.m. and 4:30 p,r. at the Municipal Office from the Municipal Planner, Ms. Heather James. THE information and material required under Sections 34(10.1) and 34(10.2) of the Planning Act have been provided and this shall serve as sufficient notice of same under Section 34(10.4)of the Act. DATED AT RODNEY this 5th day of January, 2017. . Scott Gawie Municipality of West Elgin Clerk 22413 Hoskins Line P.O. Box 490 Rodney, Ontario NOL 2CO Telephone; (519) 785-0560 Fax: (519) 785-0644 � r r Chan �. i ..�■o Now tow«. ,.... • • i� trF I` If ■ �r C - � U aFN m The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: RICK MCDOUGALL, DEPUTY CHIEF BUILDING OFFICIAL DATE: JANUARY 26, 2017 SUBJECT: BUILDING REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for December 2016 No. of Permits Issued for Month of December 2016 2015 Single Family New 0 0 Dwelling/Residential Renovation 1 0 Addition 0 0 Demolitions 1 0 Decks 0 0 Pool Fence 0 0 Residential New 0 1 Garages/Sheds/Car Additions 0 0 Ports Demolitions 0 0 Commercial/Industrial/ New/Additions 0 0 Institutional Buildings Renovations 0 0 Demolitions 0 0 Farm New/Additions 0 1 Buildings Demolitions 0 0 Other New 0 0 Demolitions 0 0 Septic Permits New 1 2 Repair 0 0 Estimated Value for Month of December $ 11,500.00 $ 94,000.00 Permit Revenue for Month of December $470.00 $. 1,450.08 Year to Date Value $ 5,199,580.00 $ 13,558,300.00 Year to Date Fees $ 37,232.01 $ 78,453.63 RTMcougall'C.B.C.0.mitted Reviewed by: 5i Ri Scott Gawley, C.P.A.,C.G.A Deputy Chief Building Official Administrator/Treasurer C' .5 , y OF VSNP VE �( U WFc1 n 2 � The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: RICK MCDOUGALL, DEPUTY CHIEF BUILDING OFFICIAL DATE: JANUARY 26, 2017 SUBJECT: BUILDING REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Year-end report and Analysis for 2014, 2015, 2016 No. of Permits Issued for year 2014 2015 2016 New 1 6 4 Renovation 12 3 3 Single Family Addition 7 6 5 Dwell ings/Residential Demolitions 0 0 6 Decks 9 5 6 Pool Fence 2 3 0 Residential New 10 8 10 Garages/Sheds/Car Additions 2 1 1 Ports Demolitions 0 0 1 Commercial/industrial/ New/Additions 4 5 4 Institutional Buildings Renovations 3 2 1 Demolitions 0 0 0 Farm New/Additions 16 17 17 Buildings Demolitions 0 6 Other New 3 0 0 Demolitions 0 0 0 Septic Permits New 5 10 11 Repair 4 3 2 Total Permits Issued 78 69 77 Construct Values $ 3,396,584.00 $ 13,558,300.00 $ 5,199,580.00 Permit Fees Generated $21,098.48 $ 78,453.63 $ 37,232.01 Respectfully Submitted Reviewed by: Rick McDougall. ca.c.o. Scott Gawley, C.P.A.,c A Deputy Chief Building Official Administrator/Treasurer VnuAq �� a,4 ` � in U n �� 1996'al The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Spencer Pray, Deputy Clerk Peter MacMillan, Drainage Superintendent DATE: January 26, 2017 SUBJECT: Council Appointment of Engineer for HindlCarmicheal Drain RECOMMENDATION: THAT the Report - Council Appointment of Engineer for HindlCarmicheal Drain from the Deputy Clerk be received; AND THAT Spriet Associates Engineers and Architects be appointed to prepare a report under Section 78 of the Drainage Act at the request of the Drainage Superintendent for work on Lots 19 and 20, Concession A and that the report be submitted within six months. INTRODUCTION: On July 6, 2016, work was requested to be done to the HindlCarmicheal Drain on Lots 19 and 20, Concession A. BACKGROUND: The Drain is located on Lots 19 and 20, Concession A. In following Section 78 of the Drainage Act, R.S.O. 1990, c. D.17, an Engineer must be appointed to review and create a report on existing drains before improving the drain. Respectfully Submitted, Reviewed by, Approved by, 9 1g Spencer Pray, MBA Peter MacMillan R. Scott Gawley, CPA, CGA Deputy Clerk Drainage Superintendent C.A.O.-Clerk w .xror,e yp q . a° 2= H nT The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Spencer Pray, Deputy Clerk Peter MacMillan, Drainage Superintendent DATE: January 26, 2017 SUBJECT: Council Appointment of Engineer for Leibner Drain RECOMMENDATION: THAT the Report - Council Appointment of Engineer for Leibner Drain from the Deputy Clerk be received; AND THAT Spriet Associates Engineers and Architects be appointed to prepare a report under Section 78 of the Drainage Act at the request of the Drainage Superintendent for work on Lot 13, Concession 6 and that the report be submitted within six months. INTRODUCTION: On November 29, 2016, work was requested to be done to the Leibner Drain on Lot 13, Concession 6. BACKGROUND: The Drain is located on Lot 13, Concession 6. In following Section 78 of the Drainage Act, R.S.O. 1990, c. D.17, an Engineer must be appointed to review and create a report on existing drains before improving the drain. Respectfully Submitted, Reviewed by, Approved by, Spencer Pray, MBA Peter MacMillan . Scott Gawley, C A, CGA Deputy Clerk Drainage Superintendent C.A.O.-Clerk Q SF N l U m The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Spencer Pray, Deputy Clerk Peter MacMillan, Drainage Superintendent DATE: January 26, 2017 SUBJECT: Drainage Apportionment for Newtens Drain RECOMMENDATION: THAT the Report- Drainage Apportionment for Newtens Drain from the Deputy Clerk be received; AND THAT the Council of the Municipality of West Elgin approves the agreement share of drainage assessment on the Newtens Drain as requested by B. Trybel and M. Trybel under section 65 (2) of the Drainage Act: Newtens Drain Newtens Drain Original Assessment New Assessment(s) Lot 3 SE 1/4 Con. 7 3.51 HA 2.87 HA .64 HA Benefit: $8,671.00 Benefit: $7,087.00 Benefit: $1,584.00 Outlet: $4,704.00 Outlet: $3,845.00 Outlet: $859.00 INTRODUCTION: Drainage Apportionment is a condition of severance that was approved by the Elgin County Land Division Committee and will be a required for Rezoning. BACKGROUND: The Drainage Superintendent prepared the Apportionment of Drainage Assessment due to Severance of Land Application. Respectfully Submitted, R"' wed by, Approved by, 4-�P4�� Spencer Pray, MBA Peter MacMillan R. Scott Gawley, CPA, CcA Deputy Clerk Drainage Superintendent C.A.O.-Clerk i - y�yt+�x �SP Q -t x U rtr The Municipality of West Elgin TO; COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, C.A.O./Clerk DATE: January 26, 2017 SUBJECT: Human Resources Policy Revisions RECOMMENDATION: THAT Council approves the revisions to Human Resources Policies HR-1.7 Paid Holidays, HR-1.11 Christmas Office Hours, HR-1.12 Cell Phones, HR4.2 Hours of Work and HR-4.5 Standby Time. INTRODUCTION: The policies HR -1.7 Paid Holidays, HR-1.11 Christmas Office-Hours and HR- 1.12 Cell Phone allowances have been changed for language, schedules and allowances. DISCUSSION: HR -1.7 clarification of granted holiday for December 24th HR-1.11 Cancellation of Office closure between Christmas and New Year days. HR-1.12 Employee Cell Phone allowance for operation staff increased to $150.00 per year. HR-4.2 Revision of Hours of Christmas for Administration and afternoon shifts for Public Works and Parks and Recreation. HR-4.5 Revision of Standby Time for Road Department changed for the 2015/2016 winter maintenance schedule. Respectfully Submitted by: ``Scott Gawley, CPA, GA C.A.O./Clerk Attachments HR 1.7 Paid Hours HR 1.11 Christmas Office Hours — Deleted HR 1.12 Cell Phones HR 4.2 Hours of Work HR 4.5 Standby Time MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Human Resources Index No. HR-1.7 Section: Benefits Effective Date: Feb 17/98 Subject: Paid Holidays Revision Date: Jan 26/17 Page: 1 of 1 1 PURPOSE: 1.01 To establish a policy for full-time employees. 2 POLICY: 2.01 Full-time employees will be granted the following Statutory Holidays with pay to be calculated at their straight-time rate for the position: (a) New Year's Day (b) Family Day (c) Good Friday (d) Victoria Day (e) Canada Day (f) Labour Day (g) Thanksgiving Day (h) Christmas Day (i) Boxing Day 2.02 Full4iime employees will be granted the following as paid holidays: (a) Easter Monday (b) Civic Holiday (c) Remembrance Day 2.03 Full-time employees in Public Works Administration and Water will be granted one- half day paid holiday on December 241n of each year when Dec 24th falls on a work day —Tuesday to Friday and a whole day be granted for December 241h & December 31 st when those days fall on a Monday. The Recreation Department will be granted 1/2 day on December 24 each year as this is scheduled day with Ice Rentals in morning. 2.04 Where a paid holiday falls within an employee's vacation period, an extra day off shall be granted at a mutually agreeable time. The additional day shall be taken at a time such that the efficient operation of the Corporation's business is not disrupted. 2.05 If called into work on days specified in section 2.01 above, these days will be considered as"Statutory Holiday" for payment of overtime as per Policy HR-4.2 2.06 Where a paid holiday(as described in section 2.01 and 2.02)falls on a Saturday or Sunday and this is a non-scheduled working day, the next working day following will be taken off in lieu. These days are not considered "Statutory Holiday"for payment of overtime as per Policy HR-4.2. 2.07 To qualify for the above, the Employment Standards Act will apply. 3 ADMINISTRATION: 3.01 Heads of Department shall ensure this policy is followed. 4 ATTACHMENTS: 4.01 None Council authorization: By-law 98-06 By-law 2010-71 By-law 2011-85 By-Law 2017- MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter Human Resources Index No. HR-1.11 Section: Benefits Effective Date: Nov. 8112 Subject: ChFmatmas Offte He Revision Date: Jan 26117 Page: 1 of 1 1.01 Te establish a eliG for-effiGe hours f Christmas peFood. 2 POLICY; 2,01 In aGOGFdaRG6 with PekGy HR.1.7, GhFistmas Day, Boxing Day and New YeaF's Day are paid holiday 2.02 in aGGeManGe with,., ^of per} i full time empleyees aFe granted ene half paid hallday on Ll onc T 0 each yea F. 2.03 in aGGGFdaRGe With PGI!Gy HR 1.7, where a paid heliday falls OR a gatuFday er S6nday, the next working day will be taken Gff, 2.44 In-gernreFal, the n#ise shall y DeGemhmrUth fib 2.G5 ExGeptiess to 2.04 abeve w9uld GGGUF if Nemo Ypeaw'rs Day falls on a Saturday eF Sunday. In beth these Gases, the Gff'Ge would open on jaRuaFW, 2.06 Employees shall use vaGatien time for the days the qffm i dosed (usually 3 days), 0 alternatively iR aGGerdaRGe with Poky HIR-4.2, OffiGe employees may used banked tome (time 2.07 if-Fequired tG attend the Gffiee dUFiRq this time peFied, these days May be GaFF;ed ave�te the nex i yeas 3._ The �rlrnini°t�"tar nh+ll_ernceire Chic nnlinv is fnlipm v . �.. u si all a sw Fate thus pG!i Gy-rrrvnwred 4 ATTn�ORNT - 4.01 None Council authorization: By-law NO. 2012-85 By-Law NO 2017- MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Human Resources Index No. HR-1.12 Section: Benefits Effective Date: Jan 23114 Subject: Cell Phones Revision Date: Jan 26117 Page: 1 of 1 . 1 PURPOSE: 1.01 The purpose is to establish a policy to provide for an annual cell phone allowance for Public Works operators in lieu of providing an on-call cell phone. 2 POLICY: 2.01 That in lieu of providing an on-call cell phone for Public Works and Facility operators an annual cell allowance of$150.00 per operator be provided. 2.02 If the employee's cell phone is damaged as result accident that occurred during the employees working hours. The damage is the result of the job duties being performed on behalf of the municipality.. 3 ADMINISTRATION: 3.01 The C.A.O./Clerk shall ensure this policy is followed. I 4 ATTACHMENTS 4.01 None Council authorization: By-law No. 2014-38 By-Law No. 2017- MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Human Resources Index No, HR-4.2 Section: Terms of Employment Effective Date: Feb 17198 Subject: Hours of Work Revision Date: Jan 26117 Pa e: 1 of 3 1 PURPOSE: 1.01 To establish hours of work for all full-time employees. 2 POLICY: 2.01 Municipal Office (a) Hours of work shall be Monday to Friday, 8:30 a.m. to 4:30 p.m. with one (1) hour for lunch. (b) Total of 35 hours per week. (c) Each employee has the option of taking a '/2 hour lunch each day for fourteen (14)days and having the next working day off. Some rules do apply as follows: i) In the first year of employment these days off can be used towards a week's vacation. Otherwise they are not to be accumulated and taken as another week of holidays. ii) They can be taken as long weekends providing there is enough staff on hand in the office. iii) They Gan be u6ed eveF Ghristmas fGr the time off needed when the effice Or,Glesed. 2.02 Roads Department (a) Hours of work shall be Monday, Tuesday, Wednesday and Thursday, 7:30 a.m. to 12:00 p.m. and 12:30 p.m. to 4:30 p.m. (b) Hours of work on Friday shall be 7:30 a.m. to 12:00 p.m. and 12:30 p.m. to 2:00 p.m. (c) Total of 40 hours per week. (d) Although these hours are the regular hours of the road department, there are many times when the Municipality may be best served by altering these hours. Any such alteration will be at the discretion of the Road Superintendent. (e) Winter Shift i) Afternoon shift hours commence on Monday to Thursday at 1:00 p.m. to 10:30 p.m. and on Friday from 1:00 p.m. to 7:30 p.m. ii) Winter shift hours are from mid-November to end of March of each year. The actual start and finish date is determined by the Superintendent. 2.03 Water Department (a) Hours of work shall be Monday, Tuesday, Wednesday and Thursday, 7:30 a.m. to 12:00 p.m. and 12:30 p.m. to 4:30 p.m. (b) Hours of work on Friday shall be 7:30 a.m. to 12:00 p.m. and 12:30 p.m. to 2:00 p.m. (c) Total of 40 hours per week. (d) Although these hours are the regular hours of the water department, there are many times when the Municipality may be best served by altering these hours. Any such alteration will be at the discretion of the CAO/Clerk. 2.04 Parks& Recreation Department (a) Hours of work shall be: DAY SHIFT- 7:30 a.m. to 4:30 p.m. NIGHT SHIFT- 4:00 p.m. to !Z00 a.m. start anytime after 12:00 p.m. depending on schedule. MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Human Resources Index No. HR-4.2 Section: Terms of Employment Effective Date: Feb 17198 Subject: Hours of Work Revision Date: Jan 26117 Page: 2 of 3 (b) The forty (40) hours per week are averaged over the paid period. Although these hours are the regular hours of the department there may be times when the Municipality may be best served by altering these hours. Any such alteration will be at the discretion of the Parks and Recreation Superintendent. 2.05 Overtime Pay (a) An hourly rated employee who works outside of their normal scheduled shift shall be paid time and one-half(1 %)from 6:00 a.m. to midnight and double time from midnight to 6:00 a.m. A minimum call out time of two hours will be paid at the appropriate rate. (b) The Clerk who attends special Council meeting outside of regular working hours shall be reimbursed the equivalent to the meeting pay for Councillors. This shall not apply to Tri County Management Committee meetings. 2.06 Call-In (a) An hourly rated employee who is called in outside of their regular working hours shall be paid for a minimum of two (2) hours. Call-in does not apply to the two(2) hour period prior to the beginning of a regular shift. 2.07 Overtime Meal Allowance (a) A meal or meal allowance of$10.00 maybe provided to employees if working overtime and will be at the discretion of the Department Head 2.08 Banking of Overtime Hours (a) A maximum of 80 hours per calendar year, including stand-by time, may be banked and taken off as time in lieu at the discretion of the Superintendent. Once hours are banked and are taken off as time in lieu they cannot be banked again. (b) Road Department Night Shift may bank overtime hours at the regular rates as noted in 2.05 (a) at the discretion of the Superintendent. The premium for working the night shift shall be paid as part of wages. (c) Banked hours should be taken off during the year in which they are earned. Banked time may be carried over to the next year and used in the first six (6) months of that year. Vacation hours will be used first and then banked hours when taking time off. (d) The amount of time that can be carried over is the maximum of forty (40) hours including vacation and banked time. 3 ADMINISTRATION: 3.01 The CAOIClerk shall ensure this policy is followed in the calculation of wages. 1, MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Human Resources Index No. HR-4.2 Section: Terms of Em to meat Effective Date: Feb 17198 Subject: Hours of Work Revision Date: Jan 22115 Page: 3 of 3 4 ATTACHMENTS: 4.01 None Council authorization: By-law 98-06 By-law 2003-67 By-law 2007-84 By-law 2010-71 By-law 2010-72 By-law 2011-08 By-law 2011-44 By-law 2013-07 By-law 2013-78 By-law 2014-72 By-law 2015-13 By-Law 2017- i MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter. Human Resources Index No. HR-4.5 Section: Terms of Employment Effective Date: Feb 17198 Subject: Standby Time Revision Date: Jan 27117 Page: 1 of 1 1 PURPOSE: 1.01 To establish a policy for standby time for employees. 2 POLICY: 2.01 Road Department: During the period mid-March to mid-November: (a) One road employees will be on call on a weekly basis from Friday at 2:00 p.m. until the following Friday at 7:30 a.m. and will receive 4 hours pay per weekend (2 hours for Saturday and 2 hours for Sunday) at the regular rate of pay for being on call (b) One road employees will also receive 2 hours of pay each paid at the regular rate of pay for being on call for each Statutory Holiday as per Paid Holidays Policy No. HR-1.7. (c) In the case of a statutory holiday during a call-out period, the call out will commence on Friday at 2:00 p.m. to the following Friday at 2:00 p.m. (the second Friday being the statutory holiday). (d) If a statutory holiday falls on a Friday, the additional pay will be split between the four employees(2 that are on call until 2:00 p.m. on that day and 2 that commence on call on Friday at 2:00 p.m.) Each employee would receive pay for one hour. 2.02 Road Department: During the period mid-November to mid-March: (a) Three road employees will be on call on a weekly basis from Friday at 2:00 p.m. until the following Friday at 7:30 a.m. and will receive 6 hours pay per weekend (3 hours for Saturday and 3 hours for Sunday) at the regular rate of pay for being on call. (b) Three road employees will also receive 3 hours of pay each paid at the regular rate of pay for being on call for each Statutory Holiday as per Paid Holidays Policy No. HR-1.7. (c) In the case of a statutory holiday during a call-out period, the call out will commence on Friday at 2:00 p.m. to the following Friday at 2:00 p.m. (the second Friday being the statutory holiday), (d) If a statutory holiday falls on a Friday, the additional pay will be split between the four employees (2 that are on call until 2:00 p.m. on that day and 2 that commence on call on Friday at 2:00 p.m.) Each employee would receive pay for 1.5 hours 2.03 The Road Superintendent and Road Foreman will receive$140.00 per week for a 16- week period from mid-November to mid-March of each year while on road patrol (one person per week). 2.04 Parks and Recreation Department: (a) One employee shall be on call on a weekly basis from Friday at 4:00 p.m. until the following Friday at 4:00 p.m. and will receive an additional four hours of pay for this period. (b) This employee will also receive an additional two (2) hours pay at the regular rate of pay for being on call for each Statutory Holiday as per Paid Holiday Policy HR-13 MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Human Resources Index No. HR-4.5 Section: Terms of Employment Effective Date: Feb 17198 Subject: Standby Time Revision Date: June 9111 Pa e: 1 of 1 (c) In the case of a statutory holiday during a call-out period, the call out will commence on Friday at 4:00 p.m. to the following Friday at 4:00 p.m. (the second Friday being the statutory holiday). (d) If a statutory holiday falls on a Friday, the additional pay will be split between the two employees (one that is on call to 4:00 p.m. on that day and the one that commences on call on Friday at 4:00 p.m.) Each employee would receive pay for one hour. 2.05 Water-Department (a) One employee shall be on Gall on a weekly basis from. Friday at 4.!00 p.m. until the fellowing Friday at 400 Pay fGF chic. period Y (b) This employee will also reGeive an additional two (2) hauFs pay at the regula We of pay for being Gn Gall for each Statutory Holiday as per-Paid Holiday Polley MR 1.7- Pay the Gall out Friday,eammence on Friday at 4--00 p.m.to the foliewino Friday at 4!00 p.m. (the (d) if a statutory holiday falls on a the additional pay will be split between the two employees (one that is on rall to 4:00 pan. Gn that day and the one that commences on Gall on Friday at 4!00 p.m.) Each employee uld r pay f0f GRG hQUF. 3 ADMINISTRATION: 3.01 The Treasurer shall ensure this policy is followed in the calculation of wages. 4 ATTACHMENTS: 4.01 None Council authorization: By-law 98-06 By-law 2003-67 By-law 2007-47 By-law 2011-44 By-Law 2017- iy flF R a � _ r The Municipality of West Elgin TO: COUNCIL. OF THE MUNICIPALITY OF WEST ELGIN FROM: Magda Badura, Treasurer DATE: January 26, 2017 SUBJECT: Gas Tax RECOMMENDATION: That Council authorize the Mayor and the Treasurer to sign an agreement with the Province relating to the share of the provincial gas tax in accordance with the terms set out in Document 1; and approve the by-law authorizing the agreement as set out in Document 2. BACKGROUND: In 2004, the Province of Ontario announced that it would be transferring a portion of the gas tax to municipalities for public transit. This revenue sharing was to be phased in with a one-cent ($0.01) per litre share flowing to municipalities commencing October 1, 2004. In October 2005, this was increased to one and one half cents ($0.015) per litre and since October 2006, it has been two cents ($0.02) per litre. In order to receive this funding, municipal councils are required to authorize the signing of an agreement and by-law every year. For the period April 1, 2016 to March 31, 2017, the Municipality of West Elgin share of the gas tax has been announced to be $34,867. The Municipality will receive quarterly payments beginning with the first three quarters ($26,150) payable as soon as possible after the signed agreement and the authorizing by- law have been received by the Province. The Letter of Agreement is set out in Document 1 and the authorizing by-law is provided as Document 2. The agreement requires that all funds received under this program be used in accordance with the guidelines and requirements as set out in Document 3 which is on file with the CAO Clerk. These guidelines may change from year to year, although they usually do not change significantly. Generally, Provincial Gas Tax funds may be spent on: Public transportation capital expenditures that promote increased transit ridership, and are above a municipality's baseline spending; Public transportation operating expenditures that are above a municipality's baseline spending; Capital expenditures that provide improvements to transit security and passenger safety and are above a municipality's baseline spending; and Major bus refurbishment on any fully accessible, or to be made fully accessible public transportation vehicle. Respectfully Submitted, Reviewed and Approved by, Magda Badura R. Scott Gawley, PA, CGA Treasurer C.A.O.-Clerk e � N U zF�u n 2 4 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Spencer Pray, Deputy Clerk DATE: January 26, 2017 SUBJECT: Evaluation of Council Committees and Appointments RECOMMENDATION: THAT the Report— Evaluation of Council Committees and Appointments dated January 26, 2017 from the Deputy Clerk be received; AND THAT the Council of the Municipality of West Elgin direct staff to create a Committee Policy. INTRODUCTION: It has been a while since the Municipality of West Elgin has been evaluated on its' representative role. The following is calling for a review of Committees of Council, as well as Committee Appointments to outside Agencies, Boards, Commissions and Committees. BACKGROUND: The first step is to acknowledge that are various forms of Committees can exist with different intended purposes. Listed below are the different types of committees that members of Council are currently sitting on. Advisory Committee means a committee established to provide advice to Council as mandated in the Terms of Reference. Statutory Committee means a committee established by by-law and/or pursuant to Provincial Legislation. They shall function according to requirements of the by-law or provincial legislation. Special Project Committee/Task Force means a committee established from time to time to deal with a specific issue and disband at the completion of the project or upon final report to Council i Staff CommitteelAd Hoc committee means a committee established by recommendation of Council or established by staff to carry our specific functions. Many have cross functionality with other stakeholders, staff groups or committees. They can be created quickly to mobilize a group and address a particular project or task. Citizen appointments may be made by Council as required under the Terms of Reference. Inter-Agency Committees have representation appointed by a number of agencies and generally have terms of'reference agreed to by all parties including an endorsement the Municipality of West Elgin. Municipal Service Boards are defined in Section 195 of Municipal Act, 2001, S.O. 2001, c.25 as amended. Currently, the Council of the Municipality of West Elgin has members of Council appointed to 26 committees and boards in its entirety (excluding the Committees of Elgin County Council in which our Mayor currently sits on). Council needs to decide which committees remain relevant and what criterion, if any, ought to apply before forming or assigning representatives to committees. See current appointments below. Commlittee(s)/Board(s) Re resentative s i Committee of Adjustment All of Council Court of Revision All of Council Lower Thames Valley Conservation Authority Wolf Tri-County Water Board Wiehle, Bodnar, Wolf, Seman (Alternate - Leatham) West Elgin Recreation Wolf, Seman West Elgin Arena Board Wolf, Seman (Alternate - Wiehle) Chamber of Commerce Bodnar, Wolf West Lorne Heritage Homes Wiehle WECHC Board Leatham Four Counties Transit Wiehle, Seman Economic Development Wiehle, Leatham Healthy Beginning/Health Life Committee Leatham Healthy Committees Partnership Bodnar Elder Care Strategy (WECHC) Bodnar Community Policing Seman, Leatham Marina Board Wiehle, Leatham Port Glasgow Trailer Park Leatham, Seman, (Alternate- Wiehle) , West Lorne Fire Wolf Rodney Fire Leatham Parent-Child Resource Centre Leatham Fair Board Wiehle MPoWER Bodnar Cactus, Cattle & Cowboys Bodnar Rodney Town Hall Leatham, Seman Small Schools Coalition/Rural Schools Bodnar Phragmites Advisory Committee Seman In reviewing the Committees/Boards in which Council is apart of, Council should look at the relevancy of each committee/board to the function of Council. Is the mandate relevant? Is the mandate achievable? Is the committee's mandate unique? Does the committee's mandate aligned with a corporate strategic plan? Is this committee operating effectively? Is this required by legislation? Council appointments to outside organizations should be viewed as an opportunity to listen, connect, and take action through Council in ways that are for the betterment of our community. This report is not meant to add or subtract representation on committees, agencies, boards or commissions but act as an opportunity for Council renew its commitments, reform, or remove non-relevant committees. In saying this, a committee policy ought to be created so that moving forward committees can align with the objectives of the Municipality of West Elgin. I am seeking direction from Council to create a Committee Policy for your approval at a future Council meeting. Respectfully Submitted, Reviewed and Approved by, Spencer Pray, MBA Scott Gawley, cp , CGA Deputy Clerk C.A.O.-Clerk o� qP � The Municipality of West Elgin TO: MAYOR AND COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: JANUARY 26, 2017 SUBJECT: ZONING BY-LAW AMENDMENT APPLICATION FOR BRADLEY MICHAEL TRYBEL AND MICHAEL JOHN TRYBEL RECOMMENDATION: THAT Council of the Municipality of West Elgin APPROVE Zoning By-law Amendment File No. P1117, subject to the provisions on the attached By-law. REASONS FOR AND NATURE OF THE APPLICATION: The purpose of the Zoning By-law Amendment application is to amend the General Agricultural (Al) zone of the Municipality of West Elgin Comprehensive Zoning By-law 2015-36 to permit the severance of a surplus farm dwelling and to rezone balance of the farm to prohibit the construction of any new residential buildings and/or structures. The subject lands are situated on the north side of Queens Line, within the geographic Township of Aldborough. The lands are legally described as South East '/ of Lot 3, Concession 7 and known municipally as 21524 Queens Line. The lands to be severed, a non-farm residential lot with a surplus farm dwelling will be rezoned from General Agricultural (A1) Zone to Restricted Agricultural (A3) Zone. The lands to be severed will have an area of 0.59 hectare (1.46 acre), a depth of 60.87 metres (199.69 ft.) and a frontage of 96.76 metres (317.44 feet) on Queens Line. The parcel contains a single detached dwelling and shed with private water service and private septic system. The lands to be retained, a farm parcel will be rezoned from General Agricultural (Al) Zone to Agricultural (A2) Zone. The lands to be retained will have an area of 18.52 hectare (45.77 acre), an irregular depth and a frontage of 146.72 metres (481.37 feet) on Queens Line. The parcel will be vacant. The location of the subject lands are on the attached Key Map. County of Elgin Land Division Committee conditionally approved the associated severance application (File No. E 78116) on December 7, 2016; no appeals were received. SUMMARYICONCLUSION: The application was circulated to the applicable public agencies for comment and to all neighbouring property owners within 120 metres of the properties; no concerns were raised. The application has been assessed for appropriateness with regard to existing policy and the impact of the proposal on the surrounding land uses. The application is consistent with the Provincial Policy Statement and conforms to the County of Elgin Official Plan and the Municipality of West Elgin Official Plan. DISCUSSION: Provincial Policy Statement, County of Elfin Official Plan and Municipality of West Elgin Official Plan Consistency with the Provincial Policy Statement 2014 and conformity with the County of Elgin Official Plan and the Municipality of West Elgin Official Plan were determined in the consent application. This application is consistent with the Provincial Policy Statement 2014 and conforms to the County of Elgin Official Plan and the Municipality of West Elgin Official Plan, in particular with the requirement to rezone the severed and retained parcels. Municipality of West Elgin Comprehensive Zoning By-law 2015-36 The lands to be severed are proposed to be rezoned from Agricultural (Al) Zone to Restricted Agricultural (A3) Zone. The A3 zone will permit agri-tourism, animal clinic, animal hospital, bed and breakfast establishment, dog kennel day care, day care centre, secondary farm occupation, restricted agricultural use and single unit dwelling. The A3 zone is recommended to be applied to the proposed severed parcel. The lands to be retained are proposed to be rezoned from General Agricultural (Al) Zone to Agricultural (A2) Zone. The A2 zone prohibits residential use and residential buildings and permits agricultural use, agri-tourism use, farm winery, hunting reserve, production of oil and natural gas and wildlife preserve. The A2 zone is recommended to be applied to the proposed retained parcel. Respectfully Submitted, Reviewed by: "IA- Heather James, MCIP, RPP R. Scott Gawley, C.P.A., C.G.A. Planner Administrator/Treasurer KEY MAP P or T$ )RE0 W TW9 P1AN W ar PLAN 11 R SCALE: i"=A0' PART SCHEQULE F PAR �R CEP 97F77 a9AD lw LIWO 7rr[ES ACT. � llCET1fL AND OEYDSfRD eert ae sa 7785 PLAN LYWPM=PART GE''P1N 3509-049J 10(IC07) RIP} GR�� (OR) 1 fl O�olto I d G IS sn a99u REAPL4AID971WFCRLOX ON7'AW LW OVRM 0R RE4797AAB fa4 71;4:u7ID 5 rmrs DMSUV a�EtC97(ru UFAPART OOF L r 3 oIw A pF I` CONCESSION 7 x�r I GEOGRAPHIC TOWNSHIP OF ALOHOROUCH suav MUNICIPALITY OF WEST ELGIN a COUNTY OF ELGIN e 1PIE 04 pp�VPAT017 5UR4ES10ft CFRnF10AlE !f I WIO7 VNR p � \[ pf®FIMRIBA1161Q a L11RA100'Ab p�I1 p[EOIGPppOpp�p�s�l pq YAdI IR.RCAF Y.T:11a YNP911a ILI.g911f a¢4{W Mo84C4 O4a°e PER ano „ snielPerw mlNO01¢I W9m1M7R M1ma o� IIIIIIIIINII Bay G��J,cL � � Ielad zleaa � 9 �mamnammeenwwrn ty� m ea msm�'°aae neoQa� a pte�m lrnrnlalm101A R�sueelwls aomtmal 4unA) & s9d � pmwnmwauPedarzra�urya¢7�elrlln PozIP m Po e>,cn10 *nT IIIA 47119fP.t7 H247,A, CP B 4 ,579(74, ®500.07' mr7PAR 7 DMPRAMII P A C-IH9 rd494.5 = .--------- —_..._----_..._..------ r. wom IwmrcKauwra4C1 w oewma NJAmNC4noowc rn7 OUEF MME ROAD(ROAD AUMANCE BMWMN CONCPSS NS 7&8)(COW ROAD 4) w CORN eIN $9196 -9414 """' HGOK&2VDVHAU a^^�mwoN a"AlA98msS6lllmcar " ,�,� BIIRVE1711fC ". 70ARrl®DrArmmB. PYaroac �� aPH P. lNCOXPOR9T8D �ar1>a9 ff ffr 4N 79A7 PLAY ARa W JR=Aw v4P' nw Plmu 7ARnm 0117AWa 68'lvNO7aav ro rl:ar>fP m v i6'an4a 18274 rlae MdIhSI1•¢Pi r wlwl-me Q. a ry N 4 Y. a U rti The Municipality of Vest Elgin TO: MAYOR AND COUNCIL, MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: JANUARY 26, 2017 SUBJECT: PROPOSED REVISED DRAFT PLAN OF CONDOMINIUM AND ZONING BY-LAW AMENDMENT APPLICATION FOR LIGHTHOUSE WATERFRONTS INC. RECOMMENDATION: 1) THAT Council of the Municipality of West Elgin recommend APPROVAL to the Approval Authority of the County of Elgin for the revised Draft Plan of Condominium application 34-CD-WE-1401. 2) THAT Council of the Municipality of West Elgin APPROVE the revised Zoning By-law Amendment Application P7115 and only give two readings of the by-law until the draft plan of condominium has been conditionally approved by the Approval Authority of the County of Elgin. BACKGROUND: A revised application for proposed draft plan of condominium and a revised application for proposed zoning by-law amendment were submitted to the Municipality by Lighthouse Waterfronts Inc. (c/o Blast Inc. — Gary Blazak). The original application has been revised by increasing the number of vacant land condominium units from 8 to 9 and by removing a common element pedestrian walkway to the beach. The owner is requesting to create a 9 unit vacant land condominium, with lot areas ranging from 0.372 ha (0.92 ac.) to 0.472 ha (1.17 ac.) along with an internal condominium cul-de-sac (Block A) accessed off of Gray Line. The draft plan of condominium application also proposes two (2) 416.0 sq. m (4,477.8 sq. ft.) in total area entrance gateways (Blocks B and C); a 1.74 ha (4.29 ac) common element conservation area (Block D); and, a 0.64 ha (1.59 ac) common element beach area (Block E).The total area for the proposed draft plan of condominium will be 9.74 ha (24.07 ac.) with a frontage of approximately 92.13 metres (302.26 ft.) along Gray Line. A location map of the property is shown on the attached Key Map in Appendix `A' and, the proposed condominium unit layout is attached in Appendix 'B'. The balance of the subject lands, 26.06 ha (64.4 ac) are proposed for future residential and will continue to be used for agricultural use. The subject lands are legally described I as Part Lot 5, Concession 14, on the south side of Gray Road, in the geographic Township of Aldborough, as shown on the attached Key Map in Appendix `A`. The purpose of the Zoning By-law Amendment application is to rezone the lands subject to the Plan of Condominium from Agricultural (Al) to site-specific Lakeshore Residential (LR-2) to permit a single unit dwelling with site-specific zone provisions. The subject lands are designated Lakeshore Area with a portion of the parcel subject to Woodlands and Hazardous Lands overlay and Lower Thames Valley Conservation Authority Regulatory Line in the Municipality of West Elgin Official Plan. The following have been submitted as part of the proposed revised draft plan of condominium and zoning by-law amendment applications: • Planning justification report, Kirkness Consulting Inc., 2014; • Draft Plan of Condominium letter addressing agency comments, Blast Inc. (Gary Blazak), 2015; • Revised Draft Plan of Condominium and zoning by-law amendment letter, Blast Inc. (Gary Blazak), 2016; • Functional Engineering Report, MTE Consultants, 2014; • Updated Functional Servicing Report, MTE Consultants, 2016; • Servicing Options Report, Spriet Associates, 2015; • Environmental Impact Study and Update, BioLogic Inc., 2014; • Natural Hazards Assessment, Shoreplan Engineering Limited, 2014; • Geotechnicai Report, Golders Associates Engineering, 2011; • Geotechnical Input, Golders Associates Engineering, 2016; and, • Archaeological Assessment, Stages I, II and III, Detritus Consulting Limited, 2015. SECOND PUBLIC MEETING: The County of Elgin is the Approval Authority for Plans of Condominium. The County has delegated the mandatory public meeting required by the Planning Act to the Municipality of West Elgin, in order to obtain municipal and public comments on the proposed Draft Plan. At the first public meeting, held on November 26, 2015, Council recommended approval to the County of Elgin Approval Authority regarding the suitability of the Plan for Draft Approval. Due to increase in units, municipal staff determined the revision was significant and warranted a second public meeting to receive comments from public agencies, neighbouring property owners and Council. In granting Draft Approval, the County will stipulate a number of conditions that must be satisfied, including a requirement for a Condominium /Site Plan Agreement between the Owner and the Municipality of West Elgin. The owner may apply to the County of Elgin for Final Approval of the Plan of Condominium once the Manager of Planning is satisfied that all of the conditions of Draft Approval have been met. Final Approval allows the Condominium Description to be registered and individual units may then be sold. The Municipality of West Elgin is the approval authority for zoning by-law amendments and is holding a second joint public meeting to consider the draft plan of condominium and zoning by-law amendment. AGENCY CIRCULATION: The original applications were circulated to public agencies for comments in spring 2015. Due to the comments received, the applications were revised. Further revisions occurred to the applications in the summer of 2016 and the agencies were circulated in December 2016. At the time of submission-this report, the following comments were submitted: Hydro One Networks Inc. `No comments or concerns at this time.' Union Gas Limited 'It is Union Gas Limited's ("Union') request that as a condition of final approval that the owner/developer provide to the Union the necessary easements and/or agreements required by Union for the provision of gas services for this project, in a form satisfactory to Union.' i Comment: This comment has been submitted to the Approval Authority to be included as a condition of draft plan of condominium. Lower Thames Valley Conservation Authority `The Authority continues to have concerns with this proposal that has evolved from an initial plan of five (5) lots under severance, to an eight (8) lot condominium proposal, to the current proposal for nine (9) lots. As with any plan of subdivision or condominium, it is strongly recommended that all new development be directed completely outside of LTVCA regulated hazard areas. As this is a requirement under the Provincial Policy Statement, 2014 (PPS 2014), the LTVCA encourages municipalities and provincial ministries to support this approach. According to the current plan, the proposed lots would be located within the regulated hazard area, which does not comply with Provincial Policy as lot creation is considered development. In order to comply with the PPS, no lot fabric should be located within the shoreline hazard setback area. This rear yard area should be part of the common element of the plan and the condominium rear yards adjusted accordingly. Current LTVCA planning policy requires that new development be located completely outside of the Regulated Area. As permits under the Authority's regulation are issued closer to the time a structure is to be built, it is recommended that lots be located entirely outside the Regulated Area at the Planning stage. In summary, the proposed lot layout occurs within the current 100 Year Erosion and stable slope allowance; LTVCA staff may not be able to approve development on any of the nine condominium lots at the time of.submission of the permit. Further, and as stated in previous correspondence to the County, the proposed development has additional issues that have not been addressed. The access road to the proposed lots is shown in the plans as crossing the top end of two headwater ravine systems and as such would require a permit from LTVCA. Regulatory setbacks for the access roadway from the ravine headwaters have not been addressed. The LTVCA also feels that the municipality needs to consider the provision of services and the year-round provision of emergency services, considering the hazards, when approving such a development.' LTVCA comments have been attached. Comment: The comments have been forwarded to the Approval Authority for review. There are no comments from municipal staff at this time. PUBLIC CIRCULATION: The applications were circulated to all neighbouring property owners within 120 metres (393.7 ft.) of the subject lands. No written or oral comments were received. DISCUSSION: Provincial Poli y„Statement Under Section 3(5) of the Planning Act, the Municipality "shall be consistent with” matters of provincial interest as set out in the Provincial Policy Statements (PPS). Section 1.1.1 Heathy Liveable and Safe Communities, Section 1 .1.3 Settlement Areas, Section 1.6.6 Sewage, Water and Stormwater, Section 2.1 Natural Heritage, Section 2.6 Cultural Heritage and Archaeology and Section 3.1 Natural Hazard policies were reviewed. Comment: Section 1.1.1 healthy liveable and safe communities require development to occur in a manner that is sustainable for the long-term, with efficient use of infrastructure and resources and does not compromise the environment and public health and safety. The proposed applications meet Section 1.1.1. Section 1.1.3 Settlement Areas states the focus of growth and development is to occur in settlement areas such as urban areas and rural settlement areas. The subject lands are located within the Lakeshore Area of the Municipality of West Elgin Official Plan which is designated for residential development. The proposed applications meet Section 1.1.3. Section 1.6.6 Sewage, Water and Stormwater states full municipal services are the preferred form of servicing for settlement areas. An original Functional Engineering Report was prepared by MTE Consultants, 2014 and upon recommendation in agency review comments from the Ministry of Environment and Climate Change (MOECC), the Municipality of West Elgin commissioned a second new, technical study to be prepared by Spriet Associates to review the infrastructural servicing alternatives. The results of Servicing .Report recommend the proposed development be serviced by a piped, municipal water supply rather than a shared system of private wells, as had been originally proposed. The.proposed development will be serviced with municipal water supply. An updated Functional Servicing Report was prepared by MTE Consultants, 2016 for the increase in units. Each of the units will be serviced by individual tertiary treatment septic systems and leaching beds. Percolation rates were tested for the additional unit and no concerns were evident; however, percolation rates should be confirmed by field testing during final design of the homes and individual lots. As there are no municipal storm sewers or storm water management ponds currently existing within or adjacent to this proposed development, the owner is required to construct an internal storm sewer and storm water management scheme as recommended in the Servicing Options Report. Stormwater management criteria for the proposed development will need to be confirmed with the Municipality, Lower Thames Valley Conservation Authority and applicable provincial ministries prior to final approval. The proposed applications meet Section 1.6.6. Section 2.1 Natural Heritage, particularly Section 2.1.5 states development and site alteration shall not be permitted in and adjacent to significant woodlands unless it has been demonstrated that there will be no negative impacts on the natural features or their ecological functions. An Environmental Impact Study (E.I.S.) was prepared by BioLogic Inc., with a further updated study letter in response to Ministry of Natural Resources and Fishery comments. The E.I.S. demonstrated there will be no negative impact to the woodlands, which occupies a portion of the subject lands. The E.I.S. will be required to be reviewed by Lower Thames Valley Conservation Authority. As well, the Mr. Blazak has recommended that as a condition of Draft Plan approval the Condominium Declaration contain a requirement for a post-construction . monitoring program to ensure regular, qualified review of the health of all natural heritage resources identified and recommended in the E.I.S. Based upon the submitted E.I.S. and updated study letter, the proposed applications meet Section 2.1, particularly Section 2.1.5. Section 2.6 Cultural Heritage and Archaeology states that development and site alteration shall not be permitted on lands containing archaeological resources or areas of archaeological potential unless significant archaeological resources have been conserved. A Stage I and II archaeological assessment was conducted by Detritus Consulting Limited. An original Stage I and It archaeological assessment was conducted in 1993 by Wilson Heritage Services but due to the age of the assessment, the Municipality requested a new study. In the original assessment, stage I and II did not identify any archaeological sites within the study area; however, seven sites were registered on lands adjacent to the north as result of the assessment. The current Stage and II assessment identified six sites with materials of archaeological interest with one site requiring a Stage III assessment. This site is recommended to be avoided and protected from development. No further concerns were identified. The assessment has been submitted to the Ministry of Tourism, Culture and Sport to be registered. The proposed applications meet Section 2.6. Lastly, Section 3.1 Natural Hazards states development shall generally be directed outside of hazardous lands adjacent to the shorelines of the Great Lakes — St. Lawrence River System, which is impacted by erosion hazards. A Geotechnical Assessment has been prepared by Golder Associates. A portion of the Sixteen Mile Creek ravine system is located on the subject lands. The Geotechnical Assessment does not identify any concerns as no development will occur within the Hazard Lands overlay. The proposed severance meets Section 3.1. Conclusion: Upon review of the applicable PPS policies, the proposed draft plan of condominium and zoning by-law amendment applications are consistent with the PPS. County of Elgin Official Plan The subject lands are designated Agricultural Area with Woodlands overlay. Section A4.4 Infrastructure requires infrastructure required for development to utilize land efficiently, develop appropriately for its use and to be compatible to adjacent land uses. Section C2.2 Agricultural Area - Location recognizes there are lands outside of settlement areas that have been designated for non-agricultural development by the lower tier Official Plans and therefore, are deemed not be within the prime agricultural area and are instead subject to the applicable policies of this Plan and the policies of the lower tier Official Plan. Section D1.2.2.1 Significant Woodlands, Section D1.2.6 Development and Site Alteration and Section D1.2.7 Adjacent Lands address development within and adjacent to Significant Woodlands. Section E1.2.2 Subdivision Review Criteria sets out the criteria to be reviewed when a draft plan of condominium is proposed. Comment: The subject lands are designated Agricultural Area, however, they are designated Lakeshore Area in the Municipality of West Elgin Official Plan. It is my understanding the County intends to correct this discrepancy during the 5 year review of the County Official Plan. In the interim, the subject lands have been reviewed under Section C2.2 and meet the policy criteria. As identified in the Servicing Options Report, the proposed development will conform to Section A4.4. The E.I.S. prepared for the proposed development demonstrates there will be no negative impact on the significant features and function of the woodlands and therefore the proposed development will conform to Sections D1.2.2.1., D1.2.6 and D1.2.7. Conclusion: Upon review of the applicable Official Plan policies, the proposed draft plan of condominium and zoning by-law amendment applications conform to the County of Elgin Official Plan. Municipality of West Elgin Official Plan The subject lands are designated as Lakeshore Area with Woodlands and Hazardous Lands overlays in the Municipality of West Elgin Official Plan. In particular Section 1.5 Growth Management Strategy, Section 3.3.7 Woodlands, ANSI's and Valleylands, Section 3.4.5 Stormwater Management, Section 7.0 Lakeshore Area, Section 8.4 Infrastructure, Section 9.1 Hazardous Lands and Section 10.3 Plans of Subdivision/Condominium policies were reviewed. Comment: The Lakeshore Area policies in Section 7.0 permit residential uses and agriculture as a secondary use. All of the criteria listed for evaluating applications for plans of condominium in Section 10.3 will be addressed through review and conditions of the draft plan of condominium. Section 1.5 Growth Management Strategy states future residential development in the rural area of the Municipality will be accommodated in the Lakeshore Area designation. Section 3.3.7 Woodlands, ANSI's and Valleylands states development is permitted within and adjacent to significant woodlands where it has been demonstrated (through an Environmental Impact Study) that there will be no negative impact on the natural feature or on its ecological functions. The E.I.S. prepared for the proposed draft plan of condominium provides a series of recommendations to be implemented during the construction and post-construction periods to protect and preserve the natural heritage features on the property. Section 3.4.5 Stormwater Management policies require studies for undeveloped areas prior to development to minimize stormwater runoff and contaminant loads as well as to maintain or enhance vegetative and pervious surfaces. It is recommended for a condition of draft plan approval that an internal storm sewer and storm water management scheme be prepared in consultation with the Municipality, Lower Thames Valley Conservation Authority and other applicable commenting agencies. Section 8.0 Infrastructure will be addressed as per the recommendations from the Servicing Options Report and during the development of the condominium agreement between the owner and the Municipality. Section 9.1 Hazardous Lands policies have been addressed through the geotechnical assessment. The balance of the lands will continue to be used for agricultural use. The proposed retained parcel meets the criteria of Section 7.0 Lakeshore Area. Conclusion: Upon review of the applicable Official Plan policies, the proposed draft plan of condominium and zoning by-law amendment applications conform to the Municipality of West Elgin Official Plan. Municipality of West Elgin Comprehensive Zoning By-law 2015-37 The subject lands are zoned Lakeshore Development (LD) and subject to the Lower Thames Valley Conservation Authority Regulated Areas as shown on Schedule 'A' Map No. 75. The LD Zone permits agricultural use with the exception of buildings and structures and forestry use. A Zoning By-law Amendment is required to permit a change of use. The proposed site-specific Lakeshore Residential (LR-2) permits single unit dwelling as the main use with site-specific zone provisions pertaining to the proposed condominium development (see draft proposed zoning by-law amendment in Appendix The balance of the property will remain zoned Lakeshore Development (LD) and will continue to be subject to the Conservation Authority Regulated Areas. At this time, it is recommended that the zoning by-law only receive first and second reading by Council until the Approval Authority of the County of Elgin has conditionally approved the draft plan of condominium. Once conditional approval is granted, then the zoning by-law will receive a third and final reading from Council. Other Issues/Matters The proposed development is within Lower Thames Valley Conservation Authority's Regulated Areas due to their proximity to the Lake Erie shoreline, pursuant to Ontario Regulation 152106 (under O. Reg. 97104) made under section 28 of the Conservation Authorities Act. Lighthouse's submission of an Application for Development, Interference with Wetlands and Alterations to Shorelines and Watercourses pursuant to Ontario Regulation (O. Reg.) 152106, for residential development was made in November 2013 and has received approval from the Executive Committee for only five (5) lots. It is unknown at this time if the amendment to the Executive Committee's decision is required for the nine (9) lots as the comments received from Lower Thames Valley Conservation Authority were unclear. Any site alteration, fill and development proposed within the Conservation Authority Regulated Areas will require a permit. Proposed Draft Plan of Condominium Conditions and/or Condominium Agreement Con_ditions Recommended by Planning Consultant Mr. Blazak has recommended the following conditions be included in the decision of draft plan approval and/or condominium agreement: 1. All development and onsite services must be constructed in accordance with the engineered setback line from the regulated area of the Lower Thames Valley Conservation Authority; 2. The development shall be serviced by a piped municipal water supply at the developer's expense; 3. An Environmental Compliance Approval must be obtained from the Ministry of Environment and Climate Change for stormwater management in advance of any development; 4. The Condominium Declaration will include the requirement for the use of individual septic systems in accordance with either the Ontario Building Code or the Ontario Water Resources Act, whichever is applicable; 5. Any unplugged oil or gas wells discovered during the development process must be plugged in accordance with the Oil, Gas and Salt Resources Act; 6. On-site archaeological monitoring must be provided at the developer's expense during any physical excavation of the subject lands in accordance with the recommendations of the Archaeological Assessment Stages 1-2 and 3 (AdHj-60) prepared by Detritus Consulting Ltd. July 2015; and, 7. A requirement for post-construction monitoring program by a qualified ecological consultant to protect and enhance Natural Heritage resources in accordance with the EIS completed by BioLogic in December, 2014 with July 2015 addendum to be included in the Condominium Declaration. Respectfully Submitted, Reviewed by: Heather James, MCIP, RPP AScott Gawley, C. A., C.G.A. Planner Administrator/Treasurer 4SWr�if•�ttYa�} • ,n E k'syPX�;3}�i f{r;•s;'r�'�ir, � 1�'•' ,l r r�i Y �.S r'. ' APPENDIX `B' SITE PLAN }jl lag +I; �N 14 n 1 EV it Zip •+ ,�1� ' �"a � ;�i,i `J� ,r �'"" h A �oml� Lower Tharr� s °r Cnaa°rpettow 0asasedo oI' ]Swat oil for a balanced and healthy wat ahed. January 16,2017 Municipality of West Elgin 22413 Hoskins Line Rodney,ON NOL 2C0 Attn: Heather lames Re: lighthouse Developments Part Lot 5,Concession 14 Municivalitt of West El in This correspondence Is in regard to the proposed development along the Lake Erie shoreline bluffs and associated ravine system at the location noted above. The Authority continues to have concerns with this proposal that has evolved from an initial plan of five(5)lots under Severance,to an eight(8)lot condominium proposal,to the current proposal for nine(9)lots. As with any plan of subdivision or condominium,it Is strongly recommended that all new development be directed completely outside of LTVCA regulated hazard areas. As this is a requirement under the Provincial Policy Statement,2024(PPS 2 014),the LTVCA encourages municipalities and provincial ministries to support this approach. As noted under Section 3.0 Protecting Public Health and Safety under the PPS,2014: "Development shall be directed away from areas of natural or human-made hazards where there Is an unacceptable risk to public health or safety or of property damage,and not create new or aggravate existing hazards. 3.1 Natural Hazards 3.1.1 Development shall generally be directed to areas outside of: a)hazardous lands adjacent to the shorelines of the Great lakes-St.Lawrence River System and large inland lakes which are impacted by flooding hazards,erosion hazards and/or dynamic beach hazards; 3.1.2 Development and site alteration shall not be permitted within: c)areas that would be rendered inaccessible to people and vehicles during times of flooding hazards,erosion hazards and/or dynamic beach hazards,unless it has been demonstrated that the site has safe access appropriate for the nature of the development and the natural hazard;and 3.1.3 Planning authorities shall consider the potential impacts of climate change that may increase the risk associated with natural hazards." Under 0. Reg, 152/06:LTVCA Regulation of Development, Interference with Wetlands and Alterations to Shorelines and Watercourses,pursuant to Section 28 of Conservation Authorities Act, RS.0.1990,C. C.27,the regulation states: 2.(1)Subject to section 3,no person shall undertake development or permit another person to undertake development fn or on the areas within the jurisdiction of the Authority that are, 10OThamesStreet,Chatham,ON N7L2Y8 - www.ItvCa.Ca Phone:50-354-7310 - Fax:519-352-3435 • E-mail: admin @ltvca.ca I (a) adjacent or close to the shoreline of the Great Lakes-St.Lawrence River System or to inland lakes that may be affected by flooding,erosion or dynamic beaches,including the area from the furthest offshore extent of the Authority's boundary to the furthest landward extent of the aggregate of the following distances; (i)the 100 year flood level,plus the appropriate allowance for wave uprush, (ii)the predicted long term stable slope projected from the existing stable toe of the slope or from the predicted location of the toe of the slope as that location may have shifted as a result of shoreline erosion over a 100-year period, (Iii)where a dynamic beach is associated with the waterfront lands,the appropriate allowance inland to accommodate dynamic beach movement,and (iv)an allowance of 15 metres inland. As noted in the Ministry of Natural Resources and Forestry's Technical Guide(MNR 2001a),regulated hazard limits are to be mapped based on the assumption of no shoreline protection works being in place. Thus,the mapped erosion limit needs to represent the underlying,ambient nature of the hazard, and should not be modified by the presence of existing and/or proposed shoreline protection works. According to the current plan,the proposed lots would be located within the regulated hazard area, which does not comply with Provincial Policy as lot creation is considered development. In order to comply with the PPS,no lot fabric should be located within the shoreline hazard setback area. This rear yard area should be part of the common element of the plan and the condominium rear yards adjusted accordingly. The following discussion is a recap of the L'I VCA's history with the recent development proposals for this site. Initially,the proponent presented the LTVCA with a 5 lot plan including building and septic system footprints and well locations for development along the shoreline bluff. At that point the LTVCA was under the impression that planning requirements had been met(primarily because a 5 lot subdivision could proceed under severance)and that the submission was essentially an application for permission to build. The proponent requested'relief from the regulatory setback to enable building closer to the bluff. Authority policy does not allow staff to approve such a request,requiring the application to go before the Executive Committee for a hearing,which took place on September 3,2014. At the Hearing,the proponent brought forward new geotechnical engineering information,presenting evidence to the Executive Committee that authority staff had not seen or had an opportunity to review prior to the meeting. Despite some reservations,the Executive Committee agreed in principal to the use of a reduced setback from the shoreline bluff for this application. however,it did not grant permission under the regulation as additional information was required. The proponent was requested to submit an application with a new lot layout respecting the regulatory setbacks from all hazards including the shoreline and adjacent ravines. Subsequently,the proponent presented an 8 lot condominium proposal,which obviously put the development proposal into the Planning Act process. Staff therefore considered the 5 lot application closed and the agreement in principal to use a reduced setback for the building and septic system envelope no longer applicable as the new plan represented intensification within the hazardous area. 2 � i' are Current LTVCA planning policy requires that new development be located completely outside of the Regulated Area. The primary rationale for this requirement is that approvals under the Planning Act may occur years before building plans are finalized and building permits are sought,and conditions associated with the hazard and the regulatory limit may have changed. This gap in time presents a challenge as developers have an expectation to build as planned,but the Conservation Authority must consider current conditions at the site when issuing regulatory permission. As permits under the Authority's regulation are Issued closer to the time a structure is to be built,it is recommended that lots be located entirely outside the Regulated Area at the Planning stage. This assures that the building and servicing envelope remain viable even though the lot itself may be encroaching on the regulated area. If a development at the planning approval stage is already encroaching on the regulatory limit,the likelihood that the building and servicing envelope becomes too close to the hazard at the permit stage increases. In summary,the proposed lot layout occurs within the current 100 Year Erosion and stable slope allowance; LTVCA staff may not be able to approve development on any of the nine condominium lots at the time of submission of the permit. Further,and as stated in previous correspondence to the County,the proposed development has additional issues that have not been addressed. The access road to the proposed lots is shown in the plans as crossing the top end of two headwater ravine systems and as such would require a permit from the LTVCA. Regulatory setbacks for the access roadway from the ravine headwaters have not been addressed. The LTVCA also feels that the municipality needs to consider the provision of services and the year-round provision of emergency services,considering the hazards,when approving such a development. If you require clarification on the above content of this letter,please do not hesitate to contact this office. Your ruly Valerie Towsley Resource Technician C.C. Elgin County MO£CC MMAH MNRF 3 Pag Mtn�st of Minl0bre 4681 Mur�iaip+l Affalrs QfFaarrds�nura�cjpala5 n M Arkitxal s0n.1005 Off Ice- Bureau:des servito aux munialpalms �1leatorn i'�jfrit?ire l'Oiiesf' 65±3 F7tster,Raad a"tl Floor 659,lie ExeiB!: ° ge Lag�ot�f3t�..�1511,L3 Lgn.da�;RN, E�i9E1!`:3 TQl„ ��87 :4020 T�1 " �9j;�73b2i} 1 T611 rye 9a0-2SB-4736 BI�s fra.E 1 841 255 �fi F0ii,:(419i 87Z-4418' t llai M,,2-017 IN Of 111 450 abnw Dr•Iue St.Thomas,:Ontario NSRSVI SOb1:eof: �N:rcAlatcro trtof eftit, id Pule Mefng for QatRlat oNa40iffl oin aid Z.rnln.g BY-44W 'e 04,11thii0use 11th -r¢its_lrtr� Cary glla ai+P arih 0 R S-ItaI CountvFile-14-0,1 4VE 1404, The Mi-lotry rersel ed a No#� Qf ecot ci.€ €1bli> illf0 in0,foie Dr'afi Flat ai`Cr?r1.i 4:f71miu� and onln AMn®i dmerit;relat'ed to the Lighthi�ixsi V11at i rdnts lriir de ielcpM6 t lh the. M.�tnloipalify of I1Vest Pldins Upon receipt of this.lalotiiae,the Min star did not reaeive any wised plans, reports ar. background studies iplated to the revised development. The nQlls ': was forwarde' 'to partner ministries; lrti;l�id rrg th fWltnistry of Et`viranm'Prlt and Clirnat 'harlg.e {1 1t: CG.7 end the Ministry'.of l�latwal ERe.% Ices ar cf f=orestty (fl�f�ll F.), and the Lower Tliari�es!l�Ile�r Cari�rersatiee�Ar�thenty`(irTVCA)'. i The Ministry'unde.rstdhds that'the revised:Draft flan of Condaimld"Um will create a nine:(9):unit vag1#land ominitam along with:art in ace sse i off of GOWL Lire. TI10 pfWasO alto two area e1� (slice gatrrwi�y�, a aamtriori eler[tefft t;t��seN�#f0,In orb ai d coM7�mari elt~mont beach.at�a Thle zoijir �y law Arrient rrl'erit will wilit.00 tkie p opnse d v It pment I)y >'-6. n the iarids from AgriCUlt4ire (M)to a.site sp:oo fie L;akeshtil`e:Resitlential thait 06rn'ilts:single detanned resittontlal uses.. The subjeot lands h ill i ontihue to. :be. Cited far 6 6r1culturM p4poses untll development occurs. Currently, the subject lands• are designated Lakeshore Area with ldsntifi0d INriodland's, 14egulatory Line (LTVGA)” god Hazardous lands In the Wnttipality's Q. 10.1hl plan. In revWWIng and +Waking declWQXMS on land use.planhMo. applications, all appToifal at deities are responsible foY the 66 rsideration cf the F'routricial interests as bet but to the Planning Ad€ and the Provincial 'Polley Statement: In making the d+aterrriina#ion of whr~therthe appllaatron are consistent With.the Proutr o a[ Po[fey Statement("F'.PS".)we dreot fhe�k�lunlpipattty's att+ n#ron tq 1F1e fi�llbw'irrg'ccrnments,, Without receipt of reVlseri:suppo:rting do mientatiun regarding the proposed develophlOnt the Ministry refers to previous cornmsrits iiade (rioted belovu), .arid rbcliiiests that addlfinilal material is prouicled regarding the revised proposal. These ongoing, concerns.should'lie sOsfied by the proponent prier to approval by the County and Munioipal ty to ensure con sterrcy. with the "PS On April-22,;20t5:and RoVamb-W ai.20 5 the,Mitilsi:ty proVlded oorrirnonts regarding?the:pro:poged Draft Plan of Conddmi:nlurn for. eight(8) mitts and'associated Z6 ing lay-Iaw-Amendment. These tom'ments are found in Appendix I,.As thi;:PrQpanerlt has not add essed:all cQ6 erns, the MiNstry refers the County to review these 1.1 comments with regard to: site servicinlg, natural hazards; th;e West,l-lgln Officii l Plan Port Glasgow SpeeCal Prllictes Area pofldies, relation to the adjacent:Seaside proposal IagamlIean,s aoOOtor MaMmp ent natural heri#age fesOres'.spy prep3 e, r l , i The FICA ebh#11LrS fe,.have a sk a r te '& gai and;fhe provrs,toh of dewetopttiettt perlr�fts ortth0se"kits'M'.�Y`be O'hteasartai6le;as a resu'Itaf I:�W1!ear Erasion and a[a};e talarlt#y; l�uttl :er, current planning. pa[t�.y. requkes.I at all nary d 6lq'pmerrt or Pct��be di t .a completely oufs[46 of the::LTVCA r pl tad r and ha rd taf? This terlll.sad '^0.E �Q ..th;e PPr and rtfi rio R gtrEptrdn 2�106.petafl d cancarrts ff m LTy A . ter[ .0 1~s, 17 aft IV i etYtkaer 4, 2.01`5 zan' a f6und in Atxpenda�c ti;, The MOECIv ptevious[y prdulcted ddhi-mahts. on the=.eight (8). Wt devetopment propo'sa[ on l la rerrtber-2 2fl'15; These aorntnen#s can he'iou>7d u Appe-AP Ill 1t tl'►at#itne lA 60.1 l6 ''rife seven] .onc�rr�s tint serbe a►e raf n ac ey go ppneM datO- �H,. . ["e a�3rli#fs�rr�l d�ilsity�o��ac�tl'f#Ro�aJ eott[!'nsrhfs still stand and they ar:'e appfl�ebi�`tt�flee �ro�t� :ig}fot devEriop�rrerrt;on tEte�.stfka�ect Iehds Gtvt~n the . ngizln coneerrtsr e;pactally tth:'iePpea far a3 ttarti'siattriae ; MC EI C Is str[E of the uisw #hat i.. d h.0a ofloondifiorra[draft-apptM l:.fda the-Plan of:0-andom[rtrum by the County and appl'flu of-1.11le onlag- By law Amendment are piremaw T-ha::Prev 1dus comrpenks al;ao lescribs IyE Epd's'prsstttort ifll tie erect to. I �rnicipal [ aspor s[ t ;ogre rnerlfs.!ts st f ,tl� M [tas also )w uded Ccui4elitte D a pplJcattfln f Nlkthloipal Raspon 3%I Iltfy lgraet ant Etta#t 1 ourttl( hd Pr pert6.,t fir![grid useful sf]tttifd err tote CO. tutu seuv ge tre�et�net�:1 ct i ejderet�.;,fb tl a sir eo#.I h&TtlYS Ur 3eEirie.ts fotiiad an ptxerTdlx 1-. was ccatdfar cam . , mer t f the The MN e la -, If wnfing; tlls !attar ammarts rgardt>zg the reule�d Graf# t�lrn ofadotftlnlum. As such, f[�ts 1�111t1rstry refers ti7 : prof prxenfs fv address fat` vleus: com etats provtdod: by..MI .RI~ tit:Ap ad[x [ tttl tf;reWlood oo rrnerits era As a r sulf of no addit[onai lnforrna#tarn°being;praufdad no resptrtsa front tFte Pr61orlprt related to praw[ous cgnrcarrts, and a revlsed.proposed Draft Flag o ortd€tmMnlym rid? nirt 13y fad Amara lenf; this MiNotry. ad tsas the Gg tfl{y and 111untcipallty defer a y":declstorts ph ill e4ava boll id s;o ae~rns l.ere,been add sled by.tl tr propohL6ht and r vls'rons'b re le tied by:'the appropr"tefa rnu tsfrres�rtd�1 et�dies. hAUld you:Have any q.uestlens, or rect�rrre further comments plgase contact tote by'telephone at AM or bar earl gt marton-francas.cabracrlarlo ca: .ours truly,, Marlon FFrsnces,Calara.i lanfi'or' 111U111C.1p � S 3CVI .$ QfEice Westertl CC>(by 0.Wl only)= Heather James, M tnrciparity of UVest.Bfgj Vt J Ce Tauvsley; �NGA Cram,New ten, M ) E Iarre Irafler., MNRF Gary @ kak, BLAST In.a.. I ID-� From: AMO Communications <communicate @amo.on.ca> Sent: Monet, 17 4:04 PM To: - a......... Subject: AMO's 2017 Pre-Budget Submission Released: What's Next Ontario January 16, 2017 AMON 2017 Pre-Budget Submission Released: What's Next Ontario? Today AMO provided its 2017 Pre-Budget Submission to the Standing Committee on Finance and Economic Affairs. .Highlights of AMO's Submission include: • First and foremost, AMO seeks the government's courage to work with the municipal sector in developing a bolder revenue framework for Ontario's municipal governments. The submission asks a key question on long-term sustainability: What's Next Ontario? • AMO also seeks the government's commitment to address some of the longstanding and emerging issues in the provincial-municipal relationship that require action. Issues include: • The addition of inflationary increases to the Ontario Municipal Partnership Fund (OMPF); • The provincial government must become a more active funding partner of social and affordable housing in Ontario; • Modifying recent policing grant announcements to assure municipalities and police leaders face no added financial risks in the long-term; • Leadership on legislative reforms that improves the efficiency and effectiveness of police services for all communities; • Changes to the interest arbitration system; and • Maintaining the provincial 113 contribution for cost-shared infrastructure funding, even if the federal government contributes a greater amount, for recognition of ongoing municipal operating costs. • Municipal governments from all corners of the province will be looking to the 2017 Provincial Budget to signal provincial interest in addressing the long-term financial needs of the entire municipal sector, through a bolder revenue framework. Having a 19th century revenue tool kit, to deliver 21 st century services, is not a successful recipe for the future. Municipalities have until Friday, January 20, 2017 at 5:00 p.m.to make a pre-budget submission to the Standing Committee on Finance and Economic Affairs. Submissions can be addressed to the Clerk of the Committee, Eric Rennie, and emailed to: erennie@ola.org. AMO Contact: Matthew Wilson, Senior Advisor, mwilsongamo.on.ca or 416-971-9856 Ext. 323. 1 �04 O Municipalities Ontario AMO's 2017 Pre - Budget Submission : What's Next Ontario? Submission to the Standing Committee on Finance and Economic Affairs January 16, 2017 it AM* AMO's 2017 Pre-Budget Submission. What's Next Onta rio? Introduction The Association of Municipalities of Ontario launched a project in 2015 called 'What's Next Ontario?" Its purpose is to look at the long-term financial sustainability of the municipal sector and to imagine what the future might look like. To date, this has been a conversation among municipal leaders, led by municipal leaders. It has called on local elected officials across the province to consider in practical ways, how municipal finances align with whatwe reasonably know today, what our communities will need for tomorrow. With this submission, AMO seeks the government's courage to work with the municipal sector in developing a bolder revenue framework for Ontario's municipal governments. AMO also seeks the government's commitment to address some of the longstanding and developing issues in the provincial-municipal relationship that require action. Ontarians focused on local needs Local infrastructure and municipal services are the building blocks of hundreds of local communities and local economies. Ontarians look to elected officials to offer solutions on how to provide for good public services. Many have expressed strong opinions about what's important to them at a local level. Province-wide polling conducted in 2016 highlights some of those views: • 90% agree or strongly agree that maintaining safe infrastructure is an important priority for their community; 89% agree that the services municipalities provide are important to their daily lives; and • 76% are concerned or somewhat concerned that current local property taxes will not cover the future cost of infrastructure. In other words, Ontarians see infrastructure as both a problem and a priority. These opinions point to the fundamental need for a plan to pay for local priorities, to address deferred capital and maintenance needs, and to build for the future. 2 A140 AMO's 2017 Pre-Budget Submission: What's Next Ontario? What's been achieved together Let there be no doubt, progress on infrastructure is being made. In 2008, fiscal relations between the Province and municipal governments were modernized through the upload agreement known as the Provincial-Municipal Fiscal and Service Delivery Review. In return for the upload of key social assistance and court security costs, valued at $1.9 billion in 2017, municipalities promised to try and make up for lost time by increasing investments in infrastructure. Did the municipal sector deliver on that promise? Did municipalities uphold their side of the 2008 deal? Absolutely. From 2003-2008, (before the upload agreement) municipal own source spending on infrastructure, including debt, averaged $4 billion. After the upload, from 2008-2013, it averaged $6 billion per year - an increase of $2 billion annually. This is a great example of what governments can achieve together - both in advocacy, and in delivery. It also points to the merits of a long-term plan. Municipal governments have redirected upload dollars into infrastructure to help make up for a lost decade of infrastructure investment. At the same time, the Province has also done what it said it would do. This is what should be celebrated about our shared history. Another notable milestone is this government's decision in 2014 to establish a multi- year plan dedicated to provincial and municipal infrastructure within and outside the Greater Toronto and Hamilton Area (GTHA). The enhancement of this plan in 2016 to $31.5 billion demonstrates an ongoing capital commitment which municipalities and local economies applaud. Despite this progress, some challenges remain. Capital spending must be significantly ramped up if there is to be any hope of addressing the infrastructure and municipal service needs of Ontarians in the next ten years. Ongoing challenges The upload also included a decline in unconditional operating grants through the Ontario Municipal Partnership Fund (OMPF). This is an ongoing challenge. The upload has affected different communities in different ways, just as the download 3 i AM* AMO's 2017 Pre-Budget Submission: What's Next Ontario? nineteen years' prior, didn't treat all the same either. An inflationary increase needs to be added to the OMPF this year. Also on the municipal operating side, the ten-year upload agreement will be fully mature next year. In other words, the predictable increases the sector has benefitted from each year for the last ten years,.will be fully in place. That progress must be preserved. Social housing wasn't uploaded - it is still the responsibility of municipal governments - upper tiers, some single tiers, and District Social Service Administration Boards in the north. Currently municipalities still face a $1.5 billion repair backlog in the social housing portfolio. Provincial assistance is needed urgently to address this backlog. A ten-year plan to extend social housing supply to just a third of those on the waiting list, is a further $8 billion capital challenge. Even if new stocks were built, this would create an ongoing operating pressure which municipalities cannot fund. The P rovincial government must once again become a more active funding P artner of social housing in Ontario. Interest arbitration is another big test. Here's a number to illustrate that point: if fire and police had received the same increase that other municipal unions did between 2010 and 2014, it would have meant $485 million in savings to municipal governments. That could build a.lot of infrastructure. It is more than four times the size of the 2016 Ontario Community Infrastructure Fund. That total, $485 million, would build about 1750 kilometres of road - that's a road from Windsor to Montreal and back. This missed opportunity cannot be reclaimed, but it highlights how some provincial policies drive and determine key municipal costs. Similarly, with policing, AMO is worried that a new provincial grants policy will drive future municipal costs up rather than provide the cost relief so many communities actually need. Municipalities, police service boards, and chiefs of police have shared deep concern for the impact of the government's recent grant funding changes. At stake is the provincial cost share of funding for over 2,000 front line officers. With only six week's notice, the Ministry of Community Safety and Correctional Services cancelled twelve-year-old grant programs when many police services and municipalities had already set their 2017 budgets. This could leave property taxpayers on the hook for $400 million in payroll costs in 2018 without dedicated provincial support for those front line officers. In our view, the Ministry's proposal of a transitional, short-term grant with different funding criteria, is ill considered. The first priority must be to wind up old grants in a way that ensures no residual or legacy 4 AM O s 2017 Pre-Budget Submission. What's Next O ntario? fiscal burdens for police services or municipal government. The second priority should be to design future grants and direct Ministry spending in ways that support good civilian governance and policing modernization. Improvements to the efficiency and effectiveness of policing are desperately needed. For close to five years, AMO has devoted considerable resources to the Future of Policing Advisory Committee (FPAC) on policing modernization. The grant issue above is illustrative of the fact that municipal governments and property taxpayers, the primary funders of police services, are not being fully considered in meaningful ways. The lingering issue of property counts in OPP billing methodology creates an added level of financial uncertainty for over 300 municipalities. Ontarians pay the highest policing costs in the country. This includes both provincial and municipal expenditures. In 2014-2015, Ontarians spent $347 per capita on 11 policing. It is at least $40 more than Albertans and Quebecers and, $58 more than British Columbians. Cost growth in Ontario shows no sign of slowing down. Since 2011, costs have increased b $2 per capita in British Columbia, b $5 per capita in Y p p Y p P Alberta and Quebec, and by $27 per capita here in Ontario. We continue to seek provincial action to "bend the cost curve" in Ontario. Some have suggested that policing is facing a crisis of legitimacy. Perhaps a failure to address cost in Ontario is part of this concern. A 2015 survey of Torontonians identified the cost of policing a's the number one issue facing Toronto's new Chief of Police. Province-wide polling conducted in 2014 and 2016 by Nanos Research also illustrates that point. In 2014, 32% support police and fire personnel having the same wage and benefit increases as other employees of the same municipality. By 2016, that number had increased to 41%. In both 2014 and 2016, over a quarter of the population supported a wage freeze for police and fire personnel. In his recent review of policing,justice Stephen T. Goudge, Q.C. said, "Police services have been organized for an older reality. Police services must adapt if they are to improve the effectiveness and efficiency with which they deliver safety and security." Here in Ontario, that adaptation must accelerate. It will take political leadership at the provincial level to achieve new legislation that delivers. The challenges highlighted above illustrate just a handful of specific municipal fiscal issues. What does the big picture look like for the municipal future? 5 A140 AMO's 2017 Pre-Budget Submission: What's Next Ontario? Long-term expenditure needs AMO is looking at municipal expenditure needs over the 10-year period - 2016 to 2025. These numbers include the entire municipal sector in Ontario, all 444 municipal governments, including the City of Toronto. Municipal operating costs are growing at $1 billion annually. If councils keep doing what they have been doing, and assuming no new mandates, what takes $40 billion a year in 2015 to deliver municipal services, will take $50 billion a year by 2025. That's just to keep municipalities delivering what they've been delivering. That growth is based on historical trend, back to 2009. So it accounts for.population change and inflation, if past trends remain relevant. That's just operating. Now, let's consider infrastructure needs. The provincial government estimated that municipalities need to be spending an additional $6 billion a year over current spending to eliminate the infrastructure deficit in ten years. That includes life cycle investment needs and growth. This estimate is from 2008, the year of the upload agreement. It would keep what we have in a state of good repair and provides for what we will need to spend on roads and bridges, to treat water and wastewater, manage storm water, build transit, and dispose of solid waste. The government's estimate didn't include social housing, libraries, arenas, and recreation facilities. AMO estimate those needs at an additional $900 million annually based on accounting values and the existing social housing unit repairs needed. A rough cost estimate to expand affordable housing supply for a third of those on the wait list, is $800 million a year for ten years. To sum up, total estimated needs to fund operating growth beyond 2015 spending and to close the infrastructure gap over the next ten years, is $132 billion, or $13.2 billion annually. Long-term revenue problem If that is the expenditure picture for the next 10 years, how can municipal governments pay for this using existing revenue sources - property taxes, user fees, fines, charges, and transfers from senior governments. 6 AMO's 2017 Pre-Budget Submission; What's Next Ontario? Let's start with property taxes - $20 billion was collected in 2015. AMO projections assume those revenues grow at the rate of inflation, 1.8%, a Ministry of Finance estimate. As for user fees - $9 billion was collected in 2015. Projections also assume these revenues grow with 1 .8% inflation over the next ten years. Other revenue includes fines, development charges, etc. There is no growth modelled into any of these revenue categories at present, including Provincial Offences Act revenue. It is too early to tell the impact recent legislative change and administrative practice may have on these revenues at this time. As for transfers from the provincial and federal governments, as best as possible, AMO has accounted for every single provincial and federal dollar it possibly can. In simple terms, the totals amount to the provincial and federal governments continuing to do what both have been doing, and delivering what both said they'd deliver in the future. It assumes existing infrastructure commitments from election platforms are fulfilled, and re-newed commitments are made by senior governments in the next ten years. How do these revenue estimates line up with the $13.2 billion annual need noted above? Beyond 2015, the average annual contribution for the next ten years breaks down this way: $2.9 billion from municipal property tax and user fee increases, $2.7 billion from the provincial government, and $2.6 billion from the federal government. The remaining gap is $4.9 billion. Keen observers will note this is a higher gap than was presented at the AMO Conference in August 2016. What has changed? A modest, but potentially expensive expansion of social housing is one part. The other relates to an updated estimate of the federal share of future commitments based on Ottawa's 2016 Fall Economic Statement. It provided some additional detail and clarity of long-term federal spending intentions from 2016-2025. Estimating the Ontario municipal share over that timeframe is in itself, a process filled with assumptions. Predicting the future is not a refined science, especially when it comes to transfer payment forecasts. Revenue risks for municipalities All of this underscores the inherent vulnerability municipalities face when it comes to financing the future at a local level. Any fluctuation in provincial or federal transfers, either up or down, will either help or hinder, contribute to, or take away from, the future of Ontario communities. 7 AM* AMO s 2017 Pre-Budget Submission: What's Next Ontario? Between now and 2025, there will be a total of thirty-six provincial and federal budgets and fall economic statements at which current commitments to municipalities would need to be reaffirmed. Between now and 2025, there will be three provincial elections and three federal elections at which current commitments to municipalities would need to be reaffirmed. And yet even if all of these funding commitments are maintained, municipalities are still facing a $4.9 billion annual unfunded challenge. This is the heart of the matter. This analysis hasn't considered the new challenges municipalities might face in the future. Its focus is simply about how to finance what is known today to be needed for the long-term. This need, the gap, has been talked about for many years. Municipal governments have no control over transfers from the other governments. Only through advocacy can there be any hope that new mandates come with new revenues. AMO seeks the maintenance of the province's current municipal infrastructure spending plan. Any move to back-end the existing 10-year investment plan would considerably delay closing the gap. Such a move would be to the detriment of local communities. Municipalities have responsibility for both the capital costs and the operating costs of all municipal infrastructure. These operating dollars are a pressure locally. This is why the provincial government should keep the provincial 113 contribution for cost- shared infrastructure funding, even if the federal government contributes a greater amount. Recognition for these municipal operating costs helps to keep infrastructure affordable for communities across Ontario. Property tax limits So if municipal,governments are limited to current revenue tools - what happens? What will municipal governments be coping with if there are absolutely NO increases in transfers, or no new sources of revenue? As far as revenue goes, an alternative looks something like this - property tax and user fee increases that could exceed 8% each year for ten years. What does an increase like this mean for a typical homeowner? If the property tax alone financed the future, a homeowner currently paying $3,000 a year would be paying almost $6,700 by 2025. Let's not forget, Ontarians already pay the highest property taxes in the country. How much higher is too high? Can families in all 8 AM* AMO's 2017 Pre-Budget Submission: What's Next Onta rio? communities afford to pay these increases? Can seniors? Can millennials? Is this the best way forward? Ontario municipal governments will continue to bring innovations and efficiencies to the table. AMO has highlighted a number of such initiatives including shared service agreements between municipalities that deliver efficiencies. Those advancements are continuous and ongoing. But there remain a number of areas where provincial programs and legislative changes can be improved. This includes provincial action on existing municipal advocacy efforts such as joint and several liability reform, inflationary OMPF increases, and interest arbitration reform. Changes in these areas are good public policy, they are in the public interest, and AMO will continue pursuing them. Yet even if municipalities achieved success in every single one of these areas, issues that have been pursued for many years, they do not add up to the significant need: $4.9 billion annually. New revenue This raises the issue of new revenue to address the problem. This includes the existing Cityof Toronto Act special revenue tools which only the City of Toronto can use. They include: land transfer tax, parking tax, billboards, motor vehicle ownership, alcohol, tobacco, and entertainment. As a matter of principle, all municipal governments should have the same authority, and councils can determine if any of these tools are the right fit locally. But we know they are not choices for all communities and we know none alone can deliver anything close to $4.9 billion for all municipalities, province-wide. The recent long-term revenue discussions at the City of Toronto reflects the types of discussions that take place in council chambers across Ontario. One big difference however, is that no other municipal council in Ontario has a suite of additional revenue tools like Toronto does. What is the government's response to the 2,800 local elected officials in all corners of the province, who face with the same fiscal challenge? From large to small, from urban, rural, or northern, from growing, stable or fiscally challenged municipalities; in one way or another, every community faces different versions of the same test - providing services and programs for the future. Having a 9 AMO's 2017 Pre-Budget Submission: What's Next Ontario? 19x" century revenue tool kit, to deliver 2151 century services, is not a successful recipe for the future. Municipal governments from all corners of the province will be looking to the 2017 Provincial Budget to signal provincial interest in addressing the long-term financial needs of the entire municipal sector, through a bolder revenue framework developed together. What's Next Ontario? 10 From: Sent: Thursday, January 12, 2017 10:07 AM Subject: Elgin Clean Water Project to host Erosion Control Workshop Feb. 9 Attachments: image001.jpg; image002Jpg;'image003.png; image004.png; image005.png; image006.jpg a} .: , ! kd, .`'�kY. ,. �k � t'r f 4, F1'i S k4 39-F. tCk QE.µ' ,iE 1 ��y p�ry,'] X51 1 h 5 1 45� h+ �1 {3' x t < � f; .a i� r+;} Nh � .•- � t'3k N-'a k�i, w 3"'of� -�•sT�t��w� 5,�.��c t , i��a3�'r°+ Y - ilI i -Rol I The 1=lgin Clean Water Prograrn is offering a-FREE workshop to educate farriers and Certifled Crap Adv!sors on erosion control mosures that can be Undertaken in an agricultural setting to reduce sediment and nutrient loaidfngs; TOPIcs will include-. Erosion Control'Strutture Options + Farrn Case 5tudlas Structure MaIntenence * Cropping/Tillage Practices Funding Opportunities • Regulatory Considerations Space is limited.Call 519.531-1274 x230 or email jcoCje;;kettlecreek nservat on..on.ca to register. Light refreshments and lunch will be provided. Part 4A I MOM Qar�s�Pra�r1 G��ao9E�vl.�ctG�3��9�IiG�Sk�wL Etpmding provided'ivy: ...i i Growing Famard 2 * �,� 1 From: Sent: Thursday, January 12, 2017 4:16 PM To: spray @westeigin.net Subject: AMO POLICY UPDATE- Provincial Cabinet Shuffle January 12, 2017 Today's Changes to Provincial Cabinet Today Premier Kathleen Wynne appointed new Ministers to Cabinet and made changes to some portfolios in her second Cabinet shuffle since the June 2014 provincial election. This mini Cabinet shuffle was anticipated after the December 16th departure of former Community Safety and Correctional Services Minister David Orazietti. At that time, Premier Wynne appointed the Minister of Labour, the Honourable Kevin Flynn, to be the intern Minister of Community Safety and Correctional Services. AMO would like to congratulate the Honourable Marie-France Lalonde on her appointment as the Minister of Community Safety and Correctional Services (MCSCS). Minister Lalonde will also retain her responsibility for Francophone Affairs. We look forward to working with the new MCSCS Minister Lalonde and her staff on significant municipal issues such as policing modernization and the anticipated Police Services Act amendments, the recently announced changes to provincial policing grants and the treatment of property counts in the OPP billing model. Other Cabinet appointments and portfolio changes today included: Hon. Dipika Damerla - Minister of Senior Affairs Hon. Jeff Leal - Minister of Agriculture, Food and Rural Affairs and Responsible for Small Business Hon. Tracy MacCharles - Minister of Government and Consumer Affairs and Minister Responsible for Accessibility Hon. Indira Naidoo-Harris - Minister of Women's Issues and Minister Responsible for Early Years and Child Care. With the Ontario Legislature returning for its Spring sitting on February 21", the newly shuffled Cabinet Ministers have some time to be briefed on their portfolios. The ROMA Ministers' Forum is on January 30th and there will be ministerial delegations at the upcoming ROMA Conference. 22413 Hoskins Line MUNICIPALITY OF Rodney ON, NOL 2C0 West Elgin 519-785-0560 www.westeigin.net West Elgin Economic Development Committee Press Release January 9, 2017 To: The Community of West Elgin Our committee had its first meeting and there were plenty of great ideas brought to the table. We addressed many of the concerns here in West Elgin including residential, commercial, industrial, and tourism needs and how to address them to the benefit of our community. There will be ongoing opportunities for the Municipality of West Elgin and the Count y Elgin of g to hear the concerns of the residents and the business community through the committee members. If you have suggestions or ideas, please feel free to reach out to the West Elgin Economic Development committee by emailing spray @westelgin.net quoting "EDC idea" in the subject line of the email. The Economic Development Committee will present to Council a plan that Includes the direction we feel should be taken. Our committee will continue to meet, with the assistance of the Municipality of West Elgin and the County of Elgin to create a detailed plan that will include a strategy that will fit West Elgin. Committee members include: Mayor Bernie Wiehle, Councillor Richard Leatham, Bill Denning, Grace McGartland, John Slaats, Kate Burns-Gallagher, John Slaats, Scott Gawley, Spencer Pray. We look forward to hearing from you and are optimistic in moving forward. Regards, The West Elgin Economic Development Committee T-5 r� Ontario Police O P P. Municipal Policing Bureau Provincial provineiale Bureau des services policiers des municipalitis Police de I'011tari0 777 Memorial Ave. 777,ave Memorial Orillia ON L3V 7V3 Orillia(ON) L3V 7V3 Tel: (705)329-6200 Fax: (705)330-4191 File number/R6Mrence:612 20 January 13, 2017 Mayor/GAO, The OPP, Municipal Policing Bureau actively participates in events and conferences where we believe we can add value to our relationships and discussions surrounding municipal policing matters. The upcoming Rural Ontario Municipal Association (ROMA) Conference, which will be held from January 29 - 31, 2017 in Toronto is providing us that opportunity. In our ongoing effort to cultivate stronger relationships and improve communications with municipalities policed by the OPP, our Bureau representatives, including myself and Inspector McDonald, would like to make ourselves available to you at the upcoming ROMA Conference. Drop in at our booth located in the Sheraton Hall on the lower concourse level, booth#306 to have a casual discussion and meet Municipal Policing Bureau members. Should you like to have a more formal discussion, please contact us directly at OPP.MunicipalPolicing @opp.ca and schedule a time slot for a meeting. In case you requested to meet the Minister of the Ministry of Community Safety and Correctional Services, our Bureau members can meet you for a formal discussion after your meeting with the Minister. The OPP is committed to adequate, effective, and sustainable police service delivery in Ontario. We look forward to seeing you at the upcoming conference. Thank you. Sincerely, M.M. (Marc) Bedard Superintendent Commander Municipal Policing Bureau Ontario Provincial Police Email OPP.MunicipaiPolicing @opp.ca Twitter @OPP_Mun_Pol Inv i From: --- Sent: Monday, January 16, 2017 12:23 PM To: Spencer Pray Subject: FW: Bill 77, Kickstarting Public Participation Act Attachments: image00IJpg; image002.1pg From: Randy Hillier [mailto:into @randyhillier.com] Sent: January-16-17 12:13 PM To: westelgin@westelgin.net Subject: Bill 77, Kickstarting Public Participation Act l Friend-- Bill 77, Kickstarting Public Participation Act, 2016 At a time when municipalities struggle to balance the competing needs of their budgets, community projects often must be delayed in order to undertake higher priority obligations, leaving citizens feeling ignored or overlooked. We also see and hear from many residents that they lack appropriate tools to help them advocate and promote community projects. Civic crowdfunding has become a popular mechanism to solve this problem by enhancing public participating in municipal and community projects across Europe and North America. By providing citizens with a method of actively engaging in the development of public projects, they are given the opportunity to take part in and see the direct benefits of community investment. It is for this reason that I have introduced to the Ontario Legislature Bill 77,the "Kickstarting Public Participation Act",which if enacted, will lead to the establishment of a province-wide online crowd sourcing platform for municipalities and community organizations to use to raise funds for community-improvement projects. For those who don't know, crowdfunding allows groups and individuals to solicit donations and Y investment for projects online by setting donation tiers,goals and in some cases rewards. While this method started as a tool to finance projects by artists and entrepreneurs, it has since expanded to become used by humanitarian groups and municipalities, and has been used to fund projects such as bridges, parks, and even the establishment of new transit routes. I believe that a crowdfunding platform accessible to all municipalities in the province will enable local governments to secure finances and gauge interest in public projects, while simultaneously empowering citizens to be more involved in community affairs and development. I hope that I can count on your support for Bill 77 so that together we may improve Ontario communities one project at a time. One method to show support and help me in having this Bill approved by the legislature would be an approved resolution by your council or association and copied to my office and that of the Premier. You can view a full copy of the bill here If you have any questions about the bill or crowdfunding in general, do not hesitate to contact my office. Randy Hillier Email: info rand hillier.com Perth Office: 613 267 8239 Queens Park: 416 325 2244 h :.I.Iwww.randyhillierm p.com/ Randy Hillier Canada YOU can a[so keep UP with Randy Hillier on Fa'cehnok.. e 2 7 ,town o� B Regular Council December 13 2016 Resolution #423-2016 SIT F-`I y o :�'^ Ls. � i '� �[I ,.J"..1��`4��yti, J� 3�•J,4 yP.x,'�i,t'rv� i�.�':a�'Sr'aa'1'�fr�'-yi t,, rw L r. �re�� nri .�•��4p'k��-.- �(l :.�r$a-ht- s-ti�t :5':":n `.Cr.avz � s iitia:-lA .t1?8s=hc 1X_.fleik..s�:A.�5:'.,iuriCi;Bt. J.da� F LWN Y sh1s Moved by Councillor Mary Kavanagh, Seconded by Councillor Charles Mullett WHEREAS the Province of Ontario has asked local governments to put forward new "revenue tools" for municipalities through public discussion; AND WHEREAS the Association of Municipalities of Ontario, in its "What's Next" survey, dated August 17, 2015, projected that with all other revenues remaining stable and service levels unchanged, property taxes will need to increase by 4.51% per year for the next ten years just to meet current service levels and standards; AND WHEREAS municipalities are facing an estimated $60 billion infrastructure investment gap; AND WHEREAS Ontarians still pay the highest property taxes in the country; AND WHEREAS the revenue raising capacity of property tax is extremely limited for many communities; AND WHEREAS the National Bank of Canada noted in June 25, 2015, "The municipal sector generally bears the greatest burden when it comes to addressing Canada's infrastructure deficit. Local governments are responding to this infrastructure challenge as best they can;" AND WHEREAS members of the public, staff and Council participated in a public opportunity to identify and assess new revenue tools for the Town of Bancroft through public open discussion; AND WHEREAS the use of lotteries to raise funds for municipal purposes was brought forward; AND WHEREAS many communities nationally and internationally have experienced overwhelming success raising funds for infrastructure needs with local lotteries such as "Chase the Ace;" NOW THEREFORE BE IT RESOLVED THAT The Council of the Corporation of the Tow n of Bancroft does hereby request that the Province of Ontario strongly consider allowing municipalities in Ontario to hold municipal lotteries for the purpose of generating funds for local infrastructure needs; AND FURTHER BE IT RESOLVED THAT a copy of this resolution be circulated to the Premier of Ontario, AMO, ROMA, and Ontario municipalities for support. i F2ECORDED VQTE ` YES Mayor Bernice Jenkins Deputy Mayor Paul Jenkins Councillor Mary Kavanagh CARRIED X Councillor Bill Kilpatrick i TABLED Councillor Barry McGibbon DEI=EATD Councillor Tracy McGibbon RECORDED UoE(SEE;LE�) Councillor Charles Mullett BERNiCE JENKINS, MAYOR -IAZEL LAMBE, CLERK _ �-g Ministry of Housing Minis%re du.Logennent MhAster Responsible for the Ministre responsable de la Strategie Poverty Reduction Strategy de reduction de Is pauvrete Office of the Minister Bureau du ministre Ong tare 777 Bay Street, 17'"Floor 777,rue Bay,17e dtage Toronto ON MSG 2E5 Toronto ON MSG 2E5 Tel.:416 585-6500 Te1.:416 585-6500 Fax:416 585-4035 Te1ec.:416 585-4035 17-72182 Dear: Heads of Council Re: The Promoting Affordable Housing Act, 2016 The Promoting Affordable Housing Act, 2016 received Royal Assent on December 8, 2016. The Act amends the Planning Act, the Development Charges Act, 1997, the Housing Services Act, 2097 and the Residential Tenancies Act, 2006. inclusionary, Zoning Inclusionary zoning would help to serve more people in need of housing by increasing the supply of affordable units based on local/municipal needs. When proclaimed, the Planning Act will give municipalities the option of requiring affordable housing units as part of residential developments. The government plans to consult on a proposed regulation for inclusionary zoning before the Planning Act amendments are proclaimed. When proclaimed, the inclusionary zoning framework will provide that: • A municipal assessment report is to be prepared prior to adopting official plan policies for inclusionary zoning, subject to any criteria set out in regulation, which is to be reviewed every five (5) years. • Municipal inclusionary zoning requirements must be set out in municipal official plan policies. • While inclusionary zoning by-laws cannot be appealed to the Ontario Municipal Board, except by the Minister, appeals of typical zoning matters, such as building height and density, are permitted even when used as measures and incentives. o Municipalities may permit affordable housing units to be located on another site, subject to criteria set out in regulation. Municipalities cannot accept cash in lieu of affordable units. /2 -2- • Municipalities may use section 37 of the Planning Act(building height and density in exchange for community benefits) in combination with inclusionary zoning, subject to criteria set out in regulation. • Landowners must enter into agreements with the municipality that are to be registered on title and enforceable against Subsequent owners to ensure the units remain affordable over time. • The Minister is provided with regulatory authority to exempt certain developments from inclusionary zoning. • Municipalities must establish procedures for the administration of affordable housing units so that they remain affordable over the long term and for reporting on affordable housing units. I would like to take this opportunity to thank you for your efforts, input and advice in helping us develop an inclusionary zoning framework for Ontario. I anticipate that proposed regulations will be posted on the Environmental Registry in early 2017 for public consultation. I look forward to your continued involvement in this upcoming consultation. If you have any questions related to the Planning Act, please contact Thelma Gee at 416-585-6330 or send an e-mail to InclusionaryZoning(a-ontario.ca. Secondary Suites Secondary suites are a potential source of affordable rental housing and could allow homeowners to earn extra income.. As noted in my letter dated November 1, 2016, the ministry is working on a number of initiatives to support the creation of second units, including through the Promoting Affordable Housing Act, 2096. When proclaimed, changes to the Development Charges Act, 9997 will require municipalities to exempt development charges for second units in new homes. This could help reduce the cost of constructing second units in new homes by exempting such developments in the same manner as second units in existing homes are exempted. These changes would also require enabling regulatory amendments that may be proposed in the new year. If you have any questions related to the Development Charges Act, 1997, please contact Ruchi Parkash at 416-585-6348 or send an e-mail to Ruchi.Parkash(cbontario.ca. -3- Residential Rental Maintenance Standards With Promoting Affordable Housing Act, 2096 proclamation, municipalities not currently enforcing residential rental maintenance standards would be required to do so by July 1, 2018. In early 2017, the ministry will provide further details on how it will partner with . your municipalities to develop training and capacity-building plans. This work will draw upon existing best practices and shared services approaches used throughout the province. For more information on the amendments, please contact your local Municipal Services Office: Central Municipal Services Office Eastern Municipal Services Office General Inquiry: 416-585-8226 General Inquiry: 613-545-2100 Toil Free: 1-800-668-0230 Toll Free: 1-800-267-9438 Municipal Services Office - North Municipal Services Office - North (Sudbury) (Thunder Bay) General Inquiry: 705-5.64-0120 General Inquiry. 705-564-6862 Toll Free: 1-800-461-1193 Tall Free: 1-800-465-5027 i Western Municipal Services Office General Inquiry: 519-873-4020 Toll Free: 1-800-265-4736 A copy of the Promoting Affordable Housing Act, 2016 can be viewed online at: www.ontia.on.ca/web/bills/bills detail.do?locale-en&Intranet=&BiIIID=4118. Please visit the Ministry of Housing's website periodically for further updates: www.ontario.ca/page/ministry-housing. in *Balla is Minister c: Chief Planning Officials Chief Administrative Officers El �n � �t Amapa-000� g y Council HighLights County Maintains Tax Ratio for Farmland The Elgin Federation of Agriculture (EFA) came before County Council as a delegation to voice its concerns regarding the results of the 2016 reassessment of farmland for property tax purposes. The group requested that County Council lower the tax ratio for farmland properties. After careful consideration and considerable discussion, Council decided to maintain the ratio at its current level of 25%. The full EFA presentation and a detailed staff report can be found in the January 10, 2017 Council Agenda Package. I 2017 Fiscal Outlook On January 10, 2017 County Council held a special budget meeting where the Chief Administrative Officer and the Director of Finance presented the fiscal outlook for 2017. The presentation included highlights and efficiencies for 2016, upcoming cost pressures, and big ticket items for 2017. Operating under Council's guiding principles of maintaining service levels, moderate to high use of reserves, and financial sustainability, Elgin County has been able to accomplish a great deal over the past year. In 2016, a full-time in-house County Solicitor was hired. Legal services have been made available to Elgin's municipal partners, conservation authorities, and the City of St. Thomas. This has resulted in the savings of approximately $100,000. The Elgin County Museum and Archives underwent a cost-saving restructuring and the Museum has received a grant that will allow it to better display its exhibits and provide greater access for its visitors. The Elgincentives Community Improvement Plan was fully subscribed in 2016 and continues to demonstrate tangible results within the business community. Additionally Elgin County is in continued talks with the province regarding the leasing of court room space in the Wellington Street facility. Careful planning has allowed the County to find over $2.8 Million in efficiencies over the fast seven year budget cycle and staff will continue to find $400,000 a year in efficiencies for the next three years to bring the total to $4 Million. The County of Elgin will face several cost pressures in 2017 including continued reductions in the Ontario Municipal Partnership Fund (OMPF), increasing demands from the LHIN, and Hydro increases among other things. Big ticket items for 2017 include the re-development of Terrace Lodge, a new museum project, SWIFT Broadband project, Elgincentives CIP, funding for the Elgin Clean Water Program, and the costs associated with the transfer of Wonderland Road. For a full version of the presentation please visit Succession Planning for CAO The Director of Human Resources met IN-CAMERA with County Council to review succession planning and CAO recruitment. The CAO has provided council with a letter signifying his intention to retire in October 2017. The full January 10, 2017 Elgin County Council agenda can be accessed on our > `:: i� T T. Cactus,Cattle and Cowboys festival C/O Theresa Vandevenne Chairperson 27074 Aberdeen Line Dutton,ON NOL 1J0 226-373-7464 Municipality Of West Elgin 22413 Hoskins Line Rodney, Ontario NOL 2CO Dear Mayor and Council Members, January 23,2017 As we start a new year with Cactus, Cattle and Cowboys,we the committee have decided that we'd like to try something new this year. We have decided that instead of our horse parade going through town, we would like to keep it on the fairgrounds and have our High Moon Parade on the track. By doing this, we will be illuminating the need for road closures and OPP escorts.Also, in doing this, it keeps all participants and attendees at one location,the fairgrounds. Our MC will be announcing throughout the day our local businesses. Thank you, Theresa Vandevenne Chair of Cactus,Cattle and Cowboys From: Sent: Wednesday, January 11, 2017 1:48 PM To: spray @WESTELGIN.NET Subject: Greenbelt Boundary Minor Changes: EBlast to Co-ordinated Review stakeholders from Minister Mauro Greenbelt Boundary Minor Changes eBlast to Co-ordinated Review stakeholders from Minister Mauro I am writing to let you know that today the government opened a public consultation on proposed minor changes to the Greenbelt's boundary, as set out in O. Reg. 59/05 and the Greenbelt Plan and is interested in hearing input on this proposal. The proposed boundary changes are shown on these maps. The proposed changes are based on a review of requests for boundary changes submitted since the creation of the Greenbelt, including during the almost-two-year consultation period for the Co-ordinated Land Use Planning Review, and a review of related technical information, as well as further information provided by municipalities, conservation authorities and land owners. The government received over 700 site-specific requests related to the Greenbelt Plans. The Ministry of Municipal Affairs reviewed those requests that fall within the Greenbelt Plan Area and the Oak Ridges Moraine Conservation Plan Area. In undertaking this review, the government was guided by a number of overarching considerations, including: • avoiding boundary changes that would fragment farmland, including prime agricultural lands • maintaining a robust Natural Heritage System that can be supported despite urbanization occurring in proximity and downstream to the Greenbelt • respecting the functional connections in the Natural Heritage System • valuing the overall objectives of the Greenbelt as a landscape • avoiding a minimalist approach to defining the Natural Heritage System and • being responsive to landowner requests to evaluate site-specific situations. Requests related to the Niagara Escarpment Plan Area were not considered as part of this exercise because those requests are subject to a separate review process led by the Ministry of Natural Resources and Forestry. The consultation runs from January 11 to February 27, 2017. Any boundary changes are expected to be finalized early this year as part of the completion of the Co-ordinated Land Use Planning Review. Comments can be submitted at Ontario.calgreenbelt or through the Environmental Registry. If you have any questions regarding the consultation or any of the proposed boundary changes, you can contact the Ministry of Municipal Affairs, Greenbelt Site Specific Review at greenbeltboundaryaC7.ontario.ca Thank you for your continued interest and engagement in the Greenbelt Plan. i From: n Sent: Wednesriav _��.+�� 41, 2017 12:59 PM To: Subject: ROMA Conference- More Reasons to Attend View this email in your browser ROPM S p e As MORE REA%dS)0ONtA5 TO ATTEND I with more to come... ROMA .Spea*s Conference - January 29-31 , 2017 Sheraton Centre Hotel, Toronto Valuable information from the following exhibitors: z 0 AOJW CONCRETE Ontario Ombudsman hvpawq.9P Jn• Canada ONTARIO FiW>tSOrdno Fold 9NtAhl O•i WbSCIf96G hlNw/afllnna wr Cbwan Ontario VMA �f ""'M 6rdup e. T0LMSPA. Oof1uR8 .SPORT nm9.r,u..0 w�c Aewv Nuclear Waste 4 CU W 61UP �S q"a'°r t ol,tarfa Management Servim �'NuTRANSPQRTATIDSJ Organisa[aon -� Er WAY Runt CAWarto Ontario �HBR�iDt E" L10L168t;QADTIN6 medical Program I/in4RY atCacarr T ��:�� Ofltario an9nFOry TULLOCH lllpac •..�"" r ��■=AA l.au�u an•nor sinumiva Fek'afen dMilavD> 'ramveltlu erAgriculturc, Food a d R'X Affairs 0 wo mongas `w'� hydr Onr„u9 ,ENERGY TransCanada nxr.ro�wr,�+w* - to bWmess to deliver^' 0NT"WJGRVT aNrAR10 5�� rEWI$TRMEN Oft Mario G VI one IRMILM@ ECGPJOMIG h7saJa WR GAM DEVELOPMENT m6Kr'eetl �ew vw.I sawn d OROWrhI 6 11�t;[BbioNmhiY ��Kr anum..l n..wr plJUaeiuuriFyha"ulwra rARA6rRY QP RtrhIPCE I IYlrIy JGUJrW ! �KW COMTRUCTION Li jj�y��7/� ( �•°�1�:4 XPLOANET V 1Jftt4no gdUOfo �mm`. N91 WeN Bring your business cards. Prize Draws will be made from cards deposited at booths. SPONSORS OUR Municipal Property Assessment Corporation: 'h�jp .L Enbridge Gas ■ Ontario Medical Association: h s-//www.oma. 2 i . g. Retirement Communities: hLbZ�// Bronze: Canadian Association of Petroleuni Producers� For more information: http://www.roma.on.ca/Events/2017.aspx f I Copyright©2097 ROMA,All rights reserved. Great to have you on my list as more info comes from ROMA Our mailing address is: ROMA 200 University Avenue, suite 801 Toronto, On M51H 3C6 Canada Add us to your address book Want to change how you receive these emails? You can update your references or unsubscribe from this list 3 Municipality of West Elgin 22413 Hoskins Line Rodney, On NOL 2CO Jan, 21, 2017 TO: Mayor and Councillors Re: Request for Watering of Flowers on Municipal Property in Rodney During the spring and summer of 2017, the Rodney and District Horticultural Society will once again be planting and caring for flowers at various locations throughout Rodney. As you know the Horticultural Society does not have the facilities to water the flowers, and so, we are once again requesting the West Elgin Council to approve the watering that is necessary, by the West Elgin Recreation Department. The following locations will require watering: 1) Swimming Pool Bed 2) Fair Gate Entrance—2 beds on either side of gate j 3) Hair Razors—oblong cement planter 4) Marg's Variety--small wrought iron planter on wall 5) West Elgin Insurance—,1 oblong cement planter 6) Post Office bed 7) South of Post Office—small wrought iron planter on wooden gate 8) 2 small barrels by bench at"One Crafty Bitch 9) M & D Restoration—2 wrought iron planters 10) Old Co-Op bed 11) Library—flower bed on either side of walkway and window box 12) Adult Centre—(old Town Hall)—4 wrought iron planters and North corner flower bed (hosta's) 13) Laundromat—2 wrought iron planters 14) Welcome signs—north and south 15) Water Station —Pioneer and Furnival 16) Hanging Baskets—20 (put up by Municipality) We thank you for the support you have given us in the past years and hope that you will be able to support us in 2017. Yours truly, Carol Pepper, President Rodney Horticultural Society 519-785-1844 Administration&Finance Division Operations&Facilities Division Planning&Development Division Phone:807-274-9893 Plione:807-274-5323 Fax:807-274-7360 Fax;807-274-8479 Community Services Division Mai]ingAddress For All Divisions: Phone 807-274-4561 Civic CA F� T F Fax:807-274-3799 320 Portage e Avenue Fort Frances,ON SOUNDLESS email:town @fortfiances,com P9A 3P9 wwwfort-frances:com January 10, 2017 Kathleen Wynne, Premier Legislative Building Queen's Park Toronto ON M7A 1 Al via e-mail Dear Premier Wynne: Re: Resolution to Address the Inequity in Property Taxation on Railway Right-of-Way's Collected by Municipalities in Ontario. At the recent meeting of Council held on Monday, January 9,2017, the following resolution was approved: i "WHEREAS it has been identified that Railway Companies in the province of Ontario, do not pay a proportionate share of municipal property tax as compared to other properties in their class, or compared to any other municipal tax class.; and; WHEREAS in other provinces and jurisdictions the railway companies do remit a more equitable share of taxes to the local tax base; and; WHEREAS taxes in other jurisdictions for railway properties are calculated using a ton- mile concept, and; WHEREAS said fees are reviewed and adjusted on a regular basis according to inflation and ongoing current conditions; and; WHEREAS the Province of Ontario has continued to fall further and further behind in their approach to railroad property taxation over the past 112 plus years; THEREFORE BE IT RESOLVED THAT the Town of Fort Frances call upon the Minister of Finance for the Province of Ontario to implement a new system of municipal property taxation for railroad right-of-way properties based on utilizing a per ton-mile concept; and; FURTHER BE IT RESOLVED THAT the new tax system when implemented, be reviewed on a regular basis, similar to the MPAC four-year assessment cycle; and; FURTHER BE IT RESOLVED THATthis resolution be sent to every Municipal Council within the Province of Ontario seeking their support, the Premier of Ontario, the Minister of Finance of Ontario, Ontario MPPs, Local MPs, RRDMA, NOMA, AMO and FONOM." Yours very truly, ADMINISTRATION & FINANCE DIVISION Elizabeth Slomke, Clerk ESlkl fir!! Lower Thames �:- , onserve? On Media Release For Immediate Release January 10, 2017 Do You Give a Hoot? Longwoods' Moonlight Winter Family Hike iy u z ,d Owls are the focus of the Moonlight Winter Family Hike event at Longwoods Road Conservation Area, Saturday, February 11. Pre-registration is mandatory. Admission is: adults$12.00, youth 6-17$6.00, plus HST, and under 6 free. Outdoors - Enjoy a half hour guided moonlit mike through the woods in search of owls. Hikes are at 6:15, 7:00, 7:45, and 8:30 p.m. To pre-register call Agnes at 519-264-2420 Monday-Friday between 9 a.m.- 4:30 p.m. A bonfire will be blazing for a warm-up, with hot dogs roasting for the kids. Dress for the weather! No dogs and/or cross-country skis please. Indoors-Come before your hike or stay after to enjoy activities inside the Resource Centre: *At 6:30, 7:30 and 8:30, Lynn I=ves will present from Bluewater Centre for Raptor Rehabilitation sA Master Carver will display wonderful creations and demonstrate wildlife woodcarving. *Have a bowl of chili and a hot drink(Bring bowls, mugs, spoons). sTake part in kids' owl crafts. *Watch an owl dvd . •View displays. *Check-out an owl pellet. The event is weather dependent. For last minute event updates check our LTVCA Facebook page or call our answering machine at 519-264-2420. Please check local weather conditions before you head out to the event. Weather Watches alert you about weather conditions that are favourable for a storm or severe weather,which could cause safety concerns and the event may be cancelled. A Weather Warning is an urgent message that severe weather is either occurring or will occur and the event will be cancelled. Longwoods is located at 8348 Longwoods Road (Middlesex Rd. 2) -6.5 km west of Delaware or 10 km east of Melbourne. Hosted by Lower Thames Valley Conservation Foundation in partnership with the Lower Thames Valley Conservation Authority. To Pre-register and for further information call: Agnes Vriends—Clerk/Secretary Longwoods Road Conservation Area -519-264-2420 Lower Thames Valley Conservation Authority info anitvca.ca www.ltvca.ca All To download a Guide to Conservation Areas in Ontario please visit htto:l lwww.ontarioconservationareas.ca/. -30- 100 Thames Street, Chatham, ON N7L2Y8 - www.ltvca.ca Phone:519-354-7310 • Fax:519-352-3435 - E-mail:admin @ltvca.ca From: Sent: Frirtay. January 13, 2017 1:38 PM To: Subject: University of Guelph to provide real-time research on return on investment in broadband through SWIFT... SWIFT to continue working with University of Guelph... View this email in your browser I FT . I I Southwestern • Integrated • Fibre • Technology OShare O Tweet O Forward Regional & Rural R2 B 2L 'B University of Guelph to provide real- time research on return on investment in broadband through SWIFT... Guelph, ON —At its first meeting of 2017, the Board of Directors for the SouthWestern Integrated Fibre Technology o gY (SWIFT) Network approved the continued working relationship between SWIFT and the University of Guelph's Regional and Rural Broadband (R2B2) Project. "SWIFT has already fundamentally changed the way the public sector invests in broadband in Canada and by continuing to work with leading experts at the University of Guelph, we will be able to clearly and accurately demonstrate the return on that investment," said SWIFT Board Chair Gerry Marshall. "Research support from the team at the R2132 Project will help inform good policy decisions and smart investments at all levels of government as we work to connect more than 3.5 million people in southwestern Ontario, Caledon, and Niagara Region." i "There are major gaps in available data about the economic and social impact of connectivity in Canada, particularly in rural communities," said Dr. Helen Hambly of the University of Guelph. "Working with SWIFT has helped provide greater context to the challenges facing our region and we're thrilled to continue supporting the development of the network." "The University of Guelph has been a valuable member of our team since 2011 and were critical to SWIFT securing funding," said SWIFT Executive Director Geoff Hogan. "Research support from Dr. Hambly and her team will help us continue to develop our understanding of the current obstacles and opportunities facing Ontarians, particularly in terms of Internet service gaps, and will help demonstrate the importance of modern broadband infrastructure for our communities." Comprised of academic and technical experts from the University of Guelph, the University of Windsor, Ryerson University, the Ontario Ministry of Agriculture, Food, and Rural Affairs, and other public and private partners, the z R2B2 Project studies the return on investment in broadband in rural communities. For more information, please visit www.r2b2proiect.ca. The SWIFT Initiative is based on the principle that everyone in Western Ontario deserves access to high-speed Internet, regardless of the size of their community, their age, education, or where they work. SWIFT will build an affordable, open-access, ultra-high-speed fibre-optic regional broadband network for everyone in southwestern Ontario and Niagara Region. For more information, please contact Ashleigh Weeden, Communications Manager, at ash leig h.weeden swiftnetwork.ca or visit www.swiftnetwork.ca Want to make sure your family, friends, and colleagues stay up to date on SWIFT as we build #broad ba ndforeveryone? Use the buttons below to share this email on social media or forward it to your network, OShare Tweet @ Forward 3 Copyright©2017 Southwestem integrated Fibre Technology Inc., All rights reserved. Thank you for opting in to receive news about the SouthWestern Integrated Fibre Technology project.We promise never to spam you and you can unsubscribe from this list at any time. For more information about SWIFT please visit www.swiftnetwork.ca Our mailing address is: Southwestern Integrated Fibre Technology Inc. 789 Broadway Street Wyoming,Ontario NON 1T0 Canada Add us to your address book Want to change how you receive these emails? You can update your preferences or unsubscribe from this list 5� xri �0� 4 Wana 9166rnflOci Imp ..Clerk Telep ortie' .(�14)37&- 4`40 9xt "1247 CIty of CxtiY �ricl $48 S Avg &sC i V bSFate. � am9iel� 4we�g4und;ca Q n Sound ON N4 2FI4wrensound a SO: . ... .. WIltere V00 Want W I iii January .23, 2017 The Honourable Steven Dal Out-a MInIstier of TePsi porfiatjo' n 7.7 Wefle lia Street West Fergus Iq BJOekj .P.Floor dear M.iniistgr Del Du;ca: Re. Gas Taix Furndin.g FOOMU'to Otjr Courrc�i, 4t i Meedr�g lie. on 3anua y ., 01 c nsLclere the a i �v r>tated matter a-n tie fa11.641,h ROaelutro i 1�Iq,. Ft-�T#� r 6 fl .as adep t ' THAT 1-tv cOuri ails I. ft. -ward a .iefteir. tiro tho'kinistry of Trransporrtatipq w Coupagirig thIe prOVFnrrial;govurrrment its Odid'A i t fe 991st. X.: .4001110 rkNuaa lO.6c.'O i zing that thdre hna ren inree `r +Ce.7006 ryl tlt with-the i ftleMentatron of 4�.q jj anti Trail ,anUar r 1, 2617 it is Mere AXOASWO for e0.Onsm Ping 00 €uei:. and 2. fb ar€! the.wbje leti~ar�'to the ll�ssa ciation of M`IuniCipal`rte�� Q�1t�prr�r,:oil O�.-itaLii!O. IPi U-i_1i.CEpalliiElee and the Bruce-dreg-dwer� �un�l �1..Rrp.n Thank Y:nu for your atterr.ti,h ta'thlS irrrpaitant matt6r-, OLIrs:truly, { Erlan.� Blooe -Meld B.A. (Hbns.) DepUty Clerk /bb t: Agsocl4ibri of MunitipalitTes of Ontario (AMO) All 'Cnta'rla Munlclpailties Bill Walker, M:.P.P; Brace-Grey-Owes Sound Owen Sound City Couhcil l .. Allen, Diredor of Corporate Services i �4� � ,o ,ti• rr ldz"11 OR� 'k`yy r•- `= Y� 1 _ Diu' . � ' I � f a Is IF rl I`'IFS r l P a�a' 1f^a� } 7 f r dy C 6 a i Id �7� C �'t w^It � �! d y �ir>?i � l t �v ! I t �'S �,�•�.� � �.� �-1 - I 3 I 3 nay y s� �•� �4�r ai.�-�-]t df ti � ie, I e "� -.�' 'J'I � 'H ?; Y',� -} I��1�• 4 j � representatives must submit a delegation request by Friday,January 27th at 11:59 pm. To submit a delegation request, please click here. OGRA DELEGATES: • Please limit issues for discussion to a maximum of two per ministry: _ • The government has asked that delegates not meet with more than one Minister on a given issue. • Note: Not all Ministers and Parliamentary Assistants will be accepting - delegations. • To expedite your request, please complete the online form as soon as possible. The deadline to submit requests: Friday, January 27, 2017. Municipalities will be contacted by the respective ministries about their requests and, if applicable, the meeting time and location, approximately one week before the conference. Should you have any questions regarding this process, please email delegations5ogra.ora or call 289-291-6472. Additional Details Long Service Award Applications are due on or before Friday, January 27th Our Program at a Glance provides a look at the 2017 agenda. Accommodations We have negotiated preferred room rates for the duration of the conference; however, these rates apply to a limited number of rooms only and are available on a first-come, first served basis until Friday, February 3rd. Reservations received after that date will be accepted on a space available basis at the hotel's published rate. When making your reservations, indicate that you will be attending the OGRA Conference. Accommodation information for the 2017 OGRA Conference in available on the Conference site—OGRAconference.ca Join the conversation at the OGRA interchange The mandate of the Ontario Good Roads Association is to represent the transportation and public works interests of municipalities through advocacy,consultation,training and the delivery of identified services. l f Y onfado GDGd Roads ciahon ° sA 0 '- Update your email preferences to choose the types of email you receive Unsubscribe from community emails 2 v Cactus, Cattle & Cowboys Monthly Meeting 2016 -- 2017 November 17, 2016 Attending: Theresa Vandevenne, Mary Bodnar, Jerry Vandevenne; Wayne Vandevenne, Gwen Barrette, Caren Emery, Connie Edwards and Dave Edwards. Meeting called to order at 7:05 by Theresa Vandevenne. Minutes from Previous Meeting: Minutes from the September 22nd meeting were approved with two corrections, should be Mary Bodnar and the correct spelling for Selaena. Minutes approved by Mary and seconded by Wayne. 2017 Event Planninc: Discussion about flyers — do we go to mall ones or larger ones. Connie to Contact The Sign Guy for costs for 50 and 100 of large flyers and cost for 2000 of the smaller ones. 50150 Draw only on Sunday this year. Discussion for signs to be placed at the corners for the car show. Jerry o get a price on making them. Connie reported on BX 93 Video dance —the cost is $3,000.00 and the do the advertising. Decided this is way to expensive to attempt. Format for the flyers was discussed and decided on the layout. Motion by Jerry and Seconded by Wayne. All in favor. Discussion on payment for Selaena. Motioned by Wayne to pay her $150.00 for performing on Sunday. Seconded by Jerry. All in favor. Gerry Patrose would like to come out for any fundraising events at a cost of$200.00. He would like to come back for CCC. Theresa to check on cost. Ken Chaplin already booked for this year. Wolf Man DJ Service (Randy) for Sunday 9:00 — 3:00. He will supply equipment for Salana at a cost of$250.00. Deposit of$50.00 and balance on day of event. Motioned by Mary - Seconded by Connie. All in favor. TJ Stables coming back for Sunday 10:00 — 2:00 for free pony rides and petting zoo at a cost of$700.00. Motioned by Connie - Seconded by Jerry. All in favor. i Two Tents for CCC to be obtained for both days. Motioned by Mary and seconded by Wayne. All in favor. Golf Carts: Will need 4 carts for both days. Mary to check on prices. Motioned by Mary and Seconded by Jerry. All in favor. Discussion about parade being held at the Fairgrounds on the race track. To discuss further. Theresa wrote a letter to Allan Howard with the Rodney Driving Club in regards to participating at CCC. No response. Vendors: Prices this year is $20.00 per day. Not responsible for duplications. Motioned by Mary and Seconded by Jerry. All in favor. Elgin County Grant Application was received and submitted. Website paid up for 2 years at the cost of$160.00. Next Meeting January 19, 2017 at 7:00 p.m. at Tasty Sweets Motion to adjourn at 8:40 p.m. by Jerry and Seconded by Wayne. All in favor. 2