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08 - June 14, 2016 County Council Agenda Package including Addendum1/000F�. I E (y lgin( �Co ORDERS OF THE DAY FOR TUESDAY, JUNE 14, 2016 - 9:00 A. M. ORDER 1 st Meeting Called to Order 2nd Adoption of Minutes — May 10, 2016 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations 5th Motion to Move Into "Committee Of The Whole Council" 6th Reports of Council, Outside Boards and Staff 7th Council Correspondence 8th 9th 10th 11th 12th 13th 14th NOTICE: 1) Items for Consideration 2) Items for Information (Consent Agenda) OTHER BUSINESS 1) Statements/Inquiries by Members 2) Notice of Motion 3) Matters of Urgency Closed Meeting Item - none Recess Motion to Rise and Report Motion to Adopt Recommendations from the Committee Of The Whole Consideration of By -Laws ADJOURNMENT LUNCH WILL NOT BE PROVIDED Deputy Warden for June Councillor Marr Deputy Warden for July Councillor Martyn June 15, 2016 2016 Warden's Charity Golf Tournament, Tarandowah Golfers Club June 28, 2016 (not required) County Council Meeting — 9:00 a.m. June 29, 2016 TVDSB & LDCSB Meeting — 9:00 a.m. July 12, 2016 (tentative) County Council Meeting — 9:00 a.m. July 26, 2016 County Council Meeting — 9:00 a.m. August 14-17, 2016 2016 AMO Conference, Windsor, ON November 18, 2016 2016 Warden's Dinner — Elgin International Club, West Elgin 1 DRAFT COUNTY COUNCIL MINUTES Tuesday, May 10, 2016 The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present. Warden Wiehle in the Chair. The Councillors recognized Student Day and introduced the students present at the meeting. ADOPTION OF MINUTES Moved by Councillor Mennill Seconded by Councillor Jones THAT the minutes of the meeting held on April 12, 2016 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. DELEGATION 2016 Anniversary Celebrations Brent Smith, Membership Chairman for the Elgin Regiment Association with a presentation regarding the 2016 Anniversary Celebrations happening June 24-26, 2016. The Curator of the Elgin County Museum spoke about Elgin County's contributions to this event. Moved by Councillor Currie Seconded by Councillor Marr THAT the presentation titled "2016 Anniversary Celebrations" from the Membership Chairman for the Elgin Regiment be received and filed. - Carried. Moved by Councillor Wolfe Seconded by Councillor Martyn THAT we do now move into Committee Of The Whole Council. - Carried. REPORTS Elgin County Archives - Change of Public Service Hours — Manager of Archives The manager presented the report requesting that Council approve a change in the public services hours of the Elgin County Archives to include Mondays. This will not require any changes to the current Archives' staffing level. Moved by Councillor Martyn Seconded by Councillor Jones THAT the reference room for the Elgin County Archives be open to the public without appointment from Monday to Friday, 10:00 a.m. to 4:00 p.m. effective immediately. - Carried. 2 County Council 2 May 10, 2016 Elgin County Archives - Recent Acquisitions, Projects and Activities - December 2015 - May 2016 — Manager of Archives The manager presented the report outlining the acquisitions, projects, and activities of the Elgin County Archives between December 2015 and May 2016. This included the recent acquisition of the Boxall Tweedsmuir histories, Engineering Services records, the Harley Lashbrook Collection documenting West Elgin history, and a time capsule corner stone from Alma College. Other projects included the 91St Battalion 100th anniversary, and the digitization of the Talbot Maps. Moved by Councillor Mennill Seconded by Councillor Currie THAT the report titled "Elgin County Archives — Recent Acquisitions, Projects and Activities — December 2015 to May 2016 dated April 18, 2016" from the Manager of Archives be received and filed. - Carried. Elgin County Library - Recent Programs, Partnerships and Activities - November 2015 - April 2016 — Manager of Library Programming and Community Development The manager presented the report which gave an update on the programs, partnerships, and activities of the Elgin County Library between November 2015 and April 2016. Highlights included the Books 2 Go Program, IT Youth Interns, March Break Programs, and National Canadian Film Day. Moved by Councillor Marr Seconded by Councillor Wolfe THAT the report titled "Elgin County Library - Recent Programs, Partnerships and Activities - November 2015 to April 2016" from the Manager of Library Programming and Community Development dated April 26, 2016 be received and filed. - Carried. CCAC Data Sharing Agreements Authorization — Director of Community and Cultural Services The director presented the report recommending that Council approve the network services and data sharing agreements with the Ontario Association of Community Care Access Centres. Moved by Councillor Marr Seconded by Councillor Mennill THAT the Chief Administrative Officer be authorized to execute network services and data sharing agreements with the Ontario Association of Community Care Access Centres subject to final review by the County Solicitor for the purposes of sharing electronic health information under the County of Elgin's jurisdiction as a health information custodian; and, THAT the Director of Community and Cultural Services be listed as the Privacy Officer for the purposes of these agreements. - Carried. Final Approval for a Plan of Subdivision, Donwest Construction Ltd., Sunset Bluffs, File No. 34T—CE1501 — Manager of Planning The manager presented the report advising County Council that final approval was given for a plan of subdivision in the Village of Port Stanley on April 25, 2016. 3 County Council 3 Moved by Councillor Marr Seconded by Councillor Martyn May 10, 2016 THAT the report titled "Final Approval for a Plan of Subdivision, Donwest Construction Ltd., Sunset Bluffs" from the Manager of Planning dated April 25, 2016 be received and filed. - Carried. Approval for Official Plan Amendment No. 16, (Town of Aylmer), Malcom Ross, Shire Consulting, File No. AY-OPA16-16 — Manager of Planning The manager presented the report providing Council with the information required to consider granting approval to the above mentioned Official Plan Amendment. Moved by Councillor Currie Seconded by Councillor Jones THAT the Council of the Corporation of the County of Elgin gives approval to Official Plan Amendment No. 16 to the Town of Aylmer Official Plan, File No. AY-OPA16-16; and, THAT staff are directed to provide notice of this decision in accordance with the Planning Act. - Carried. Council took a short recess and reconvened at 10:35 a.m. Annual Programs and Therapy Policy and Procedure Review and Revisions — Manager of Programs and Therapy Services The Director of Homes and Seniors Services presented the report seeking Council's approval for revisions to the Programs and Therapy Policy and Procedure Manual. Moved by Councillor Martyn Seconded by Councillor Currie THAT the revisions to the Programs and Therapy Policy and Procedure Manual as outlined in the report titled "Annual Programs and Therapy Policy and Procedure Review and Revisions" from the Manager of Programs and Therapy Services dated April 30, 2016 be hereby approved. - Carried. Homes - Adult Day Program Multi -Sector Accountability Agreement (MSAA) Amendment - Terrace Lodge — Director of Homes and Seniors Services The director presented the report recommending that Council authorize staff to sign the amended Multi -Sector Accountability Agreement (MSAA) for 2016-17. Moved by Councillor Wolfe Seconded by Councillor Ens THAT Council authorize staff to sign the amended Multi -Sector Accountability Agreement (MSAA) for 2016-17. - Carried. Ministry of Health and Long -Term Care Visit — Director of Homes and Seniors Services The director presented the report informing Council of a site visit conducted by the Ministry of Health and Long -Term Care (MOHLTC) following up with the Critical Incident System (CIS) report. 12 County Council 4 Moved by Councillor Jones Seconded by Councillor Mennill May 10, 2016 THAT the report titled, "Ministry of Health and Long -Term Care Visit" from the Director of Homes and Seniors Services dated April 30, 2016 be received and filed. - Carried. Homes - Administration Policy Manual Review and Revisions 2016 — Director of Homes and Seniors Services The director presented the report seeking Council approval of revisions to the Administration Policy and Procedure Manual. Moved by Councillor Martyn Seconded by Councillor Marr THAT the revisions to the Administration Policy and Procedure Manual as outlined in the report titled "Administration Policy Manual Review and Revisions 2016" dated April 30, 2016 be hereby approved. - Carried. 2016 First Quarter Budget Performance — Director of Financial Services The director presented the budget comparison for the County of Elgin through March 2016 with a year-to-date performance of $28,000 favourable. Moved by Councillor Currie Seconded by Councillor Wolfe THAT the report titled "2016 First Quarter Budget Performance" from the Director of Financial Services dated May 5, 2016 be received and filed. - Carried. Quarterly Information Report - Contract Awards January 1, 2016 to March 31, 2016 — Purchasing Coordinator The coordinator presented the report outlining contracts awarded between January and March 2016 that exceeded $15,000. Moved by Councillor Mennill Seconded by Councillor Currie THAT the report titled "Quarterly Information Report - Contract Awards, January 1, 2016 to March 31, 2016" from the Purchasing Coordinator dated April 25, 2016 be received and filed. - Carried. Tender Results for Miller Road (County Road 15) Reconstruction — Deputy Director of Engineering Services The deputy director presented the report seeking Council's approval to award the contract for construction of Miller Road (County Road 15) to Clarke Construction Inc. Moved by Councillor McWilliam Seconded by Councillor Currie THAT Clarke Construction Inc. be selected for the Miller Road (County Road 15) Reconstruction Project, Contract No. 6090-15-06 at a total price of $2,463,000 exclusive of H.S.T.; and, THAT approval be conditional upon receipt of confirmation from the Municipality of Dutton Dunwich that they concur with the award of this contract to Clarke Construction Inc.; and, 5 County Council 5 May 10, 2016 THAT the Warden and Chief Administrative Officer be authorized to sign the contract. - Carried. County Road #55 - Boundary Road Agreement — Deputy Director of Engineering Services The deputy director presented the report informing Council that Norfolk County and Elgin County have agreed in principle to a new boundary road agreement for County Road #55 and asking them to approve the agreement subject to the Municipality of Bayham's concurrence. Moved by Councillor Jones Seconded by Councillor Ens THAT the report titled County Road #55 - Boundary Road Agreement be circulated to the Municipality of Bayham for its concurrence; and, THAT upon concurrence from the Municipality of Bayham, the County Solicitor be directed to prepare a revised boundary road agreement and deliver the draft agreement to Norfolk County for its review. - Carried. Elgin County Tourism Video — Marketing and Communications Coordinator The coordinator presented the new Elgin County Tourism promotional video. Moved by Councillor Currie Seconded by Councillor Wolfe THAT the report titled "Elgin County Tourism Video" from the Marketing and Communications Coordinator and the Tourism Services Coordinator dated April 20, 2016 be received and filed. - Carried. CORRESPONDENCE Items for Consideration Township of North Stormont seeking support for their resolution requesting the Ontario Energy Board expand natural gas services to Eastern Ontario rural areas. 2. Mayor Conrad Lamadeleine, Village of Casselman, requesting the Ontario Government change the ARL (Annual Repayment Limit) formula and Municipal Act in order for Ontario to prosper. 3. Mayor Cameron McWilliam, Municipality of Dutton Dunwich, with a resolution seeking support for change in the requirements for the awarding of Wind Project contracts. 4. Mayor Evonne Delegarde, Municipality of South Dundas, with a resolution requesting that the Government of Ontario reconsider the suspension of the integration of the Rural Economic Development Program into the Jobs and Prosperity Fund. 5. Support Resolutions for correspondence from Laurie Scott, MPP, Haliburton-Kawartha Lakes -Brock re: Municipal Resolution on Anti -Human Trafficking Task Force and Bill 158, Saving the Girl Next Door Act, 2016 from; a) Kari Stevenson, Acting Clerk/Planning Technician, Municipality of Trent Lakes b) Pamela Fettes, Director, Legislative Services/Clerk, Township of Clearview c) Kimberley Casselman, Town of Prescott 6. Alison Collard, Clerk, Township of Champlain, with a resolution seeking support for the Province of Ontario to complete an extensive review of the Green Energy Act in order to provide affordable electricity. 7. Gary McNamara, AMO President, with a challenge to all municipal government to donate to the Fort McMurray wildfire emergency situation. 9 County Council 6 May 10, 2016 8. Ontario Energy Board Notice to Union Gas Limited customers re. Public hearing for Case EB -2016-0118 2015 Deferral Account Balances and 2015 Utility Earnings. The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor Marr Seconded by Councillor McWilliam THAT the Corporation of the County of Elgin support the resolution from the Township of North Stormont requesting that the Ontario Energy Board expand natural gas services to Eastern Ontario rural areas and requests similar consideration for all of rural Ontario. - Carried. The following recommendation was adopted in regard to Correspondence Item #2: Moved by Councillor Mennill Seconded by Councillor Martyn THAT Correspondence Item #2 be received and filed. - Carried. The following recommendation was adopted in regard to Correspondence Item #3: Moved by Councillor Jones Seconded by Councillor Currie THAT the Corporation of the County of Elgin support the resolution from the Municipality of Dutton Dunwich calling for a change in the requirements for the awarding of Wind Project contracts. - Carried. The following recommendation was adopted in regard to Correspondence Item #4: Moved by Councillor Mennill Seconded by Councillor Martyn THAT the Corporation of the County of Elgin support the resolution from the Municipality of South Dundas requesting that the Government of Ontario reconsider the suspension of the Rural Economic Development Program and its integration into the Jobs and Prosperity Fund. - Carried. The following recommendation was adopted in regard to Correspondence Item #5: Moved by Councillor McWilliam Seconded by Councillor Currie THAT the Corporation of the County of Elgin support the request from Laurie Scott, MPP, Haliburton-Kawartha Lakes -Brock, for a Municipal Resolution on an Anti -Human Trafficking Task Force and Bill 158, Saving the Girl Next Door Act, 2016. - Carried. The following recommendation was adopted in regard to Correspondence Item #6: Moved by Councillor Mennill Seconded by Councillor Wolfe THAT the Corporation of the County of Elgin support the resolution from the Township of Champlain requesting that the Province of Ontario complete an extensive review of the Green Energy Act in order to provide affordable energy. - Carried. 7 County Council 7 May 10, 2016 The following recommendation was adopted in regard to Correspondence Item #7: Moved by Councillor Mennill Seconded by Councillor Marr THAT the Corporation of the County of Elgin donate $3,000 to Canadian Red Cross to support the Fort McMurray wildfire emergency relief effort. - Carried. The following recommendation was adopted in regard to Correspondence Item #8: Moved by Councillor Marr Seconded by Councillor Jones THAT Correspondence Item #8 be received and filed. - Carried. Items for Information (Consent Agenda) Ontario Trillium Foundation announcing $150,000 grant to Township of Southwold to build new library addition to the Keystone Complex in Shedden. 2. Carrie Ford, St. Thomas Elgin General Hospital Foundation thanking Council for continued support for St. Thomas Elgin General Hospital's Great Expansion project. 3. Melanie McLeod, President, Rodney Aldborou�gh Agricultural Society thanking council for grant and inviting County Council to their 162n fair on September 16, 17 and 18, 2016. 4. Jeff Arp, Supervisor, Corporate Correspondence Unit, Ministry of the Environment and Climate Change acknowledging receipt of correspondence sent to Minister Glen Murray re: Environmental Compliance Application Approvals. 5. Hon. Kevin Flynn, Minister of Labour announcing that Bill 163, Supporting Ontario's First Responders Act, 2016, has passed third reading and received Royal Assent on April 6, 2016. 6. Paul Poirier, Vice -President, Operations, Medavie EMS Elgin announcing permanent appointment of Pauline Meunier to the roll of General Manager of Medavie EMS Elgin. 7. Roji Seevachandran, Municiipal Programs and Education Branch, Ministry of Municipal Affairs and Housing with a notice announcing the process for Ministers' and Parliamentary Assistants' Delegations at the AMO Conference on Auygust 14-17, 2016 in Windsor. 8. Cynthia St. John, Executive Director, Elgin St. Thomas Public Health with email re. more information on one of the business cases approved at January board meeting. 9. Carla Nell, Vice -President, Municipal and Stakeholder Relations re. Multi -Residential Assessment Methodology Change. 10. Cottage Life article titled 10 of the Quaintest Towns in Ontario" which includes Sparta. 11. Ontario Planning Journal article titled "Creating Elgincentives". Moved by Councillor Mennill Seconded by Councillor Martyn THAT Correspondence Items #1 — 11 be received and filed. - Carried. 0 County Council 8 May 10, 2016 OTHER BUSINESS Statements/Inquiries by Members Councillor McWilliam commented on the notice that the OGRA and ROMA conferences will be separating for 2017. The conferences have split because rural issues are not being given the attention they deserve at the joint conference. When a resolution is passed at the lower or upper tier level it goes first to AMO and not to ROMA causing it to get overshadowed by larger urban issues. Councillor Marr voiced his concern that two separate conferences two weeks apart will cause reduced attendance at ROMA possibly causing rural issues to be further ignored. Councillor Mennill believes that eventually diluted attendance at both conferences might cause them to rethink their decision to split. Councillor Martyn agrees that currently rural issues are not being addressed to the degree that they should be; however, she worries that having two separate conferences will make it difficult to attend both. It was noted that County Councillors are encouraged to attend ROMA to send a message that rural issues should be made a priority. Notice of Motion — None. Matters of Urgency — None Closed Meeting Item Moved by Councillor Jones Seconded by Councillor Marr THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Municipal Act, Section 239.2; (c) a proposed or pending acquisition or disposition of land by the municipality or local board — Land Acquisition and Sale of Property — A Concept Plan. - Carried. Ms. Grace McGartland attended and presented a concept plan which involves the potential acquisition of land and buildings. Moved by Councillor Mennill Seconded by Councillor Ens THAT we do now rise and report. - Carried. Moved by Councillor Mennill Seconded by Councillor Martyn THAT Elgin County Council embraces and encourages the Concept Plan titled "Off The Rail Destinations" as espoused by Grace McGartland in the confidential presentation dated May 10, 2016 and looks forward to further updates on this important initiative. - Carried. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Ens Seconded by Councillor Marr THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. 9 County Council 9 May 10, 2016 BY-LAW Moved by Councillor Currie Seconded by Councillor Wolfe THAT By -Law No. 16-13 "Being a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the May 10, 2016 Meeting" be read a first, second and third time and finally passed. - Carried. The Warden thanked the attendees of Student Day. ADJOURNMENT Moved by Councillor McWilliam Seconded by Councillor Marr THAT we do now adjourn at 11:57 a.m. and meet again on June 14, 2016 at the County Administration Building Council Chambers at 9:00 a.m. Mark McDonald, Chief Administrative Officer. 10 - Carried. Bernie Wiehle, Warden. REPORTS OF COUNCIL AND STAFF June 14, 2016 Staff Reports —(ATTACHED) Tree Commissioner/Weed Inspector — Proposed Revisions to Elgin County Woodlands Conservation By -Law 05-03 Tree Removal on Slopes, Municipality of Central Elgin General Manager of Economic Development — Elgincentives Program Status Director of Homes and Seniors Services — Pharmacy Services — Elgin County Homes Deputy Director of Engineering Services — Approval to Award Tender — Phillmore Bridge Rehabilitation Deputy Director of Engineering Services — Furnival Road Reduced Speed Zone Deputy Director of Engineering Services — Administration Building Parking Lot Expansion Director of Engineering Services — Chatham Street Road Settlement Director of Engineering Services — Project Screening Report — Proposed Edison Drive Bridge Replacement, Vienna Director of Financial Services — Capping and Claw -back Director of Financial Services — 2016 April Budget Performance Director of Community and Cultural Services — Federal Funding Opportunity for Elgin County Museum Facility 11 E�, REPORT TO COUNTY COUNCIL FROM: Jeff Lawrence, Tree Commissioner/Weed Inspector DATE: May 23, 2016 SUBJECT: Proposed Revisions to Elgin County Woodlands Conservation By -Law 05-03 Tree Removal on Slopes, Municipality of Central Elgin INTRODUCTION: The Municipality of Central Elgin has requested that Elgin County Council consider amendments to the Elgin County Woodlands Conservation By -Law 05-03 to include requirements governing the harvest, destruction or injuring of trees on specific sloped lands within the Municipality of Central Elgin. DISCUSSION: Historically, the Municipality of Central Elgin and landowners have expressed concerns that the harvest, destruction or injuring of trees on specific sloped lands within the municipality could aggravate existing slope in -stability or create new slope stability issues. The Elgin County Tree Commissioner and other agencies were often called out to intervene in these situations. However, in most instances, tree cutting, maintenance or removal works by private landowners at these locations were exempt from the requirements of the current Elgin County Woodlands Conservation By -Law due to the limited scope of works completed. Central Elgin did consider the implementation of a stand-alone tree cutting by-law regulating tree cutting, maintenance or removal of individual trees on sloped lands within the municipality. Upon further investigation of the original draft, it was determined that the area of concern fell under the jurisdiction of the Elgin County Woodlands Conservation By -Law. The proposed amendment to the Woodlands Conservation By -Law 05-03 would require any landowner wishing to harvest, destroy or injure any tree or trees within specific geographic areas to submit an "Application to Harvest, Destroy or Injure Trees on Slopes" (see attached Schedule "M"). Information required in support of the application would include a geotechnical report and an arborist report. These reports would identify and mitigate any potential slope stability concerns that may be associated with the proposed works. Review of these documents will be undertaken by Municipality of Central Elgin staff. The expected turn- around for a complete application is 30 days. It is to be noted that, with two (2) exceptions, the exemptions provided for in the existing Woodlands Conservation By -Law 05-03 and Municipal Act, 2001 remain unchanged by the proposed amendment. As a result, the enhanced by-law regulation will not apply to activities of Elgin County or its member municipalities or to any other Local Board of Elgin County or its member municipalities. The two (2) exceptions are applicable to subsections 3 (m) and 3 (q), which created conditional "own use" exemptions for the owners of the woodlands. In order to maintain the integrity and effectiveness of the slope regulations, it is proposed that the "own use" exception not apply to woodlands to which the new regulations would apply. 12 Under certain circumstances, it may be prudent for the Tree Commissioner, in consultation with municipal staff, to use discretion in requiring or expediting an application or issuing a Slope Permit. Trees damaged by natural causes, such as ice or wind, that present an immediate or imminent risk to a dwelling is one such example where discretion by enforcement officials may be necessary. The proposed amendment allows for all municipalities within Elgin County to identify areas of slope stability concern and regulate the harvest, destruction or injuring of individual tree or trees in those areas. To enact this portion of the by-law in a municipality, that municipality would identify the areas of slope stability concern and seek permission of the County of Elgin by amendment of Woodlands Conservation By -Law 05-03 to provide additional regulatory process in these areas. To date, the Municipality of Central Elgin is the only municipality that has made this request. CONCLUSION: The attached by-law to amend By -Law 05-03, as drafted by the County Solicitor on behalf of the Municipality, is presented for Council consideration. Staff are recommending public consultation in regards to this amendment. While the amendment to the by-law will be broadly advertised throughout the county, public information sessions will be restricted to the Municipality of Central Elgin, the only municipality to express interest in enacting the areas of slope stability of concern at this time. However, as noted above, as other municipalities express interest, the County, together with the interested municipality, could host information sessions locally relative to the additional areas of identifiable concern. The following outreach, education and public information sessions are proposed: General Guidelines • The public feedback period will be June 15 — July 15 • A full report summarizing the results of the public feedback period and public information session will be brought to County Council on July 26, 2016 • If no action is recommended, move adoption of the by-law amendment on July 26, 2016. If action is required as a result of public feedback, proposed by-law amendment would have final reading at September 2016 Council meeting Broad outreach and feedback on proposed amendment • Newspaper advertisements placed in major newspapers throughout the county, noting the change, public information sessions and how to submit feedback • Information on public information sessions and by-law amendment to be included on County of Elgin website and all County of Elgin lower tier municipalities' web sites • Feedback can be submitted in writing by fax, e-mail or regular mail 13 Outreach and feedback relative to Municipality of Central Elgin • County of Elgin staff will work with the Municipality of Central Elgin to coordinate two public information sessions within the municipality during the late June/early July period to facilitate participation of seasonal residents • Information session planned for Port Stanley and Belmont, date to be determined, consisting of one night session at each with a presentation by staff followed by a question and answer period Implementation Outreach and Education • If approved County of Elgin staff would work with the Municipality of Central Elgin to develop an outreach and education program prior to full -implementation of the by-law amendment. This may include up to a six-month period where warnings and information is provided before the by-law amendment is fully enforced. RECOMMENDATIONS: THAT the draft amendment to Woodlands Conservation By -Law 05-03 be approved for public review and written comment, with the review period being 30 days, after which time the Tree Commissioner will report back to County Council; and, THAT the draft amendment to Woodlands Conservation By -Law 05-03 be read a first and second time. All of which is Respectfully Submitted Approved for Submission Jeff Lawrence Mark G. McDonald Tree Commissioner/Weed Inspector Chief Administrative Officer 14 Mark McDonald Chief Administrative Officer County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Mr. McDonald: 450 Sunset Drive,1 st Floor, St.Thomas, Ontario N5R 5V1 P:519.631.4860 F:519.631.403 AP v, e; C 2I.i l� `?'1, 1 '� Re: Amendment to County of Elgin Woodland Conservation By-law April 1St, 2016 Please be advised that Council discussed a report on the above noted matter at their Regular Meeting dated March 29th, 2016 and the following resolution was passed: THAT: Council direct staff to submit the draft by-law to amend the County of Elgin's Woodland Conservation By-law, as prepared by County Solicitor Stephen Gibson, to Elgin County Council for its consideration; AND FURTHER THAT: Elgin County Council be requested to enact the amending by-law, as per Report CAO 17-16. A copy of report CAO 17-16 has been attached for your ease of reference. Please feel free to contact me at the municipal office should you have any questions regarding this matter. Yours truly, Dianne Wilson Deputy Clerk C. C. S. Gibson, County Solicitor attach. The Corporation of the Municipality of CeTi tra I E I f*,T"n 450 Sunset DHve,lstFloor, St.Thomas,Qntario NSR5V1 P:519.631.4860 F:519.63i.4038 Report DATE: March 22, 2016 REPORT: C4O,17.16 TO: His Worship Mayor David Marr and Council PREPARED BY: Donald N. Leitch, Chief Administrative Officer SUBJECT: Amendment to County of Elgin Woodland Conservation By-law TO COUNCIL: March 29, 2016 RECOMMENDATIQN: It is recommended that Council pass a resolution requesting staff to submit the draft by-law to amend the County of Elgin's Woodland Conservation By-law, as prepared by County Solicitor Stephen Gibson, to Elgin County Council for its consideration and that Elgin County Council be requested to enact the amending by-law. REPORT: In 2014, the previous Central Elgin Council initiated a process to develop a by-law that would regulate the cutting of trees on slopes in the Municipality of Central Elgin. A steering committee was established and a draft by-law was prepared. It was subsequently determined that the regulations that were being sought fell under the jurisdiction of the County of Elgin, rather than the lower -tier municipalities in Elgin County and that an amendment to the existing County Woodlands Conservation By-law was necessary for the regulations that Central Elgin Council was seeking. Central Elgin staff has been working with County Solicitor Stephen Gibson and County Tree Commissioner Jeff Lawrence to develop the necessary amending by- law including the map schedules that Illustrate the slopes that will be subject to the new regulations. The proposed by-law will require any property owner cutting one or more trees on a prescribed slope to obtain a permit from the County Tree Commissioner. An application for a permit must be accompanied by a report from a geotechnical engineer indicating that the cutting of the tree will not create increased erosion or land slip. The report should also identify any remedial measures, such as plantings, to control erosion and land slip. The proposed by-law amendment is to prevent a property owner from removing a tree or trees on a slope that will cause erosion or slippage that may impact neighbouring municipal property 16 and infrastructure and neighbouring private property. Although approval of the application will be the responsibility of the County, the Municipality will be provided the opportunity to review and comment on every application. A copy of the draft by-law is attached to this report. It is recommended that Council pass a resolution that the draft by-law, as prepared by County Solicitor Stephen Gibson, be submitted to Elgin County Council for its consideration, and that Elgin County Council be requested to enact the amending by-law. Ily submitted {Donald N. Leitch, ' Chief Administrative Officer 17 51 �6,1 �41 - Ul WHEREAS pursuant to Section 135i of the Municipal Act, 2001, County Council enacted By -Law No. 05-03 (Wood;lands Conservation By -Law) as a by law wwwohibit or rege the harvest, destruction, or injury of trees in the County of Elgin; AND WHEREAS the Municipality of Central Elgin has petitioned County Council to amend the said B,y-Law No. 051-03 (Woodlands Conservation By -Law) to enact further prohibitions and regulations for the harvest, destruction, or injury of trees located upon specified slopes with!in the territorial limits of the said Municipality of Central Elgin; AND WHEREAS County Council is prepared to enact recommended amendments, to By Law No. 05-03 (Woodlands Conservation B,y-Law) to provide for such further prohibitions and regulations applicable to specified slopes within the territorial limits of th;t County of Elgin including but not necessarily limited to the territorial limits of the Municipality of Central Elgin. NOW THEREFORE the Council of the Corporation of the County of Elgin enacts as folllows: 1 , THAT By -Law No. Oi5-03 (Woodlands Conservation By -Law) be and same is hereby amended as follows - 1,1 The following on, numbered and identified as section 3.1, shall be added between sections 3 and 4; am= I (a) The exemptionis provided for in sections 3 (m) and 3 (q) above do not apply to lands identified in Schedule "U hereto and for which the harvest, destruction, or injury of a tree or trees upon such lands requires, that a Slope Permit be obtained pursuant to section 5.1 below." "(a) Every owner of woodlands or person acting on behalf of the owner who intends toharvest, destroy, or injure trees personally or through another person under Section 2 (a) (i) Section, 2 (a) (ii,) of this By -Law shall complete and submit to the Clerk an application to harvest, destroy, or injure trees as prescribed in Schedule "F" hereto not less than thirty (30) da prior to the commencement of such harvest, destruction, or in ury." I 13 The f6 log section, n u m w. -w a nd identified as section 5. 1, s ha I I be added between sections 5 and 6; '5.1 Regulations for Harvest, Destruction, or Injuries to Trees Slopes — Slope Permit (a) Without limit�inig the generality of the proced�ure and reqiuirements set forth in section 5 above, where the harvest, destruction or injury of any tree or trees is proposed andi/or intended for lands located with a Woodlands, Slope area identified on mapping attached as Schedule 1" (L1 to U inclusive) hereto, the owner of such lands or any person act]] 0 on behalf of the owner shall also apply for and obtain a Silope Permit authorizing such harvest, destruction, or injury of tree or t�reesi. (b) The following rules apply to the harvest, destruction, or injury of any tree or trees from slopes as identified in Schedule "L" hereto, 1i) Concurrent with submission of the Application to harvest, N" stroy or injure trees as set fort�h in section 5 (a) above, the owner of any woodlands or any person acting on' beh 'al of such owner shall also apply for and obtain a Slope Per as, prescribed in Schedule "N" hereto and in that regard shall submit the following additional documentation to the Clerk: I (1) An Appflcation for Slope Permit as prescribed in Schedule "W" hereto (hereinafter referred to as the "Application"); 11111111111@1111111pqp 1J@JJ1qp11pqgp 1111 11� (3) An Arborist Report identifying the tree or trees to be harvested, destroyed, or injured, a description of tht health of such tree or trees, and, if included, recommendations as to operations for the harvest, destruction, or injury of such tree or trees; (4) A report prepared by a quaed geotechnical engineer that certes that the proposed harvest, destruct�ioni, or injury of tree or trees will not create increased erosion or land sllip to the subject slope area and identified remedial works to be undertaken to control erosion and land slip upon the subject slope area-, (5) A statement signed by the Applicant ensuring that the Applicant will be responsible for undertaking and completing all recommendations made by the arborist in accordance with the report described in item (3) above and all works required by the geotechnical engineer in accordance with the report described in item (4) abovei; (6) A statement detailing the proposed method of disposal of any wood waste / clearing debris', (7) A statement detail�ing the proposed method for adeq controI of drainage and eros,ion impacts, from the tree remiloval, site; (8) The written consent of any ad I acent property owner if the base of any tree or trees to be harvested, destroyed�, or injured straddles a property line with that adjacent owner-, anid, (9) If the Application: is not made by the owner of the lands from which the tree or trees is to be removed, the written consent of the owner of such lands from whiich any tree or treesi is or are to be harvested, destroyed, or i�njured',. (i 1) The Clerk, on the advice of the Officer, shal�l advise the person submitting the Application as referred to in section Application is complete or incomplete and, if incomplete,, the Clerk shall specify why the Applicati is considered incomplete. I 19 (iii) If the Application as referred to above is withdrawn in wriitin by the Applicant or if the Application is incomplete for in excess of one (1) year from the date of original submission, shall be deemed as withdrawn and no refund of fees shall I made. The Clerk shal,l close the Application file when any Application is withdrawn or deemed to be wit�hdrawn. (iv) When an Application is complete, the Clerk shall forward the Application, along with all supporting documenitation as referred to in section 5.1 (b) (i) to the Officer for review and processing, Concurrently, the Clerk shall also forward a photocopy of such Application and supporting documentation to the Clerk of the lower tier municipality in which the tree or trees to be harvested, destroyed or injured is or are located' for review and comment within fifteen (15) days of delivery to such Clerk of the lower tier municipality. (v) The Officer shall be responisiible for reviewing-th�e Application and all Supporting documentation and thereafter,, shall decide if a Slope Permit authorizing the harvest, destruction and injury of'any tree or trees thereunder shall issue terms and conditions applicable to such Slope Permit, providing at all times that the Officer shall niot make any determination or issue such Permit without receipt and taking inito accouint the review comments to be received from the Clerk of the lower tier muni:lcipa,liity as referred to in section 5.1 (b) (iv) above. (vi) If the Officer decides to issue a Slope Permit as contemplated in section 5.1 (b) (v) above, hie shall do so in the form prescribed in Schedule "N" hereto and the owner of the lands upon which the tree or trees so authorized to be harvested, destroyed, or injured'and'any person acting on behalf of the owner shall comply with all termis and cM, . (vii) With necessary changes, the requirements of sections 5 (c), (d�), and (e) apply to the processing and administration of an Application for and Slope Permit issued pursuant to thilis section. (viii) A Slope Permit issued pursuant to this section shall be valid for a maximum of one (1) calendar year from the date of issuance. (ix) The owner of the lands for which a Slope Permit has, been denied or the person authorized on his behalf or,, as it relates to conditions only, the lower t�ier municipality within which such lands are located, may appeal the decision of the Officer to Council and Council may consider and reconsider, as the case may be, the Application, the deniial of a Slope Permit and/or the terms and conditions thereof and thereafter make a, decision as to the granting of a Slope Per -ti it ato' thie terms and co�ndons thereof . (xiiii) Duiriing the course of the appeal hearing contemp,lated by sectiM, n 5.1 (b) (xii) above, Council shall hiear any person, corporation or body interested therein who wishes to speak to such appeal and who has previously sought permission t# 20 do so in writinig, Upon conclusion of the hearing, Council shall make a decision regarding the appeal of the decision of the Officer and grant or dismiss the appeal. If the appeal is den the decision of the Officer is confirmed whi,le if the appeal is granted, then the decision of the Officer is reversed or otherwise revised as Council directs. (xiv) When an Application for Slope Permit is denied after an appeal hearing to Council, Council, by its Cle,rk, shall in, writinM notify the Applicant of such denial, the date of which notificatiMn shall be sent to the Applicant by regular mail posted no later than fifteen (15) days after the date of i0ecision. 1.4 The Schedules referred to; in the said new section 5.1 attached under Schedule "A" to this amending by-law, be added to and incorporated in the i said Biy-Law No. 05-03 (Woodlands Conservation By -Law) as schedules ":L V$1' and "N�" respectively, and section 11 (a) of By -Law No. 05-03 (Woodlands Conservation By -Law) shall be amended accordingly. 2. THAT the balance of By -Law 05-03 (Woodlands Conservation Biy-Law) is herby ratified and confirmed in all other respects. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED TH�IS DAY OF 201& Mark G!. McDonald, Bernie Wiehle, C4ief 1,ditinistrative Officer. Warden,. 21 to the By -Law No. 16- , amending By -Law Noi. 05-03 M ands i r 22 RRMAMERAM Silopes Subject to Regulatil 23 MAI The Municipality of Central Elgin Community of Belmont SichedUille Ll U febemimpl. nkrea Murlldp2d bmunHwrr Rl"lialy io U231mmmmsum Central Elgin — Urban SeTdoment Ama - Munjc�pal Souodary Community - Ra way of Lynhurst WaW=urses Waterbodies S,chedule L2 Woodiands Slopes 25 IN 414 0 ISO metre's 3anua�ry 2016 300 W. craw ed IR Thamam The Municipality of Central Elgin Co"mmiun1tv of Norm, a n Lyndale Schedulle L3 Map L=wAI Ares V, M 4, Imstres aMmww,V,Nag MA The Municipality of Central Ellgin Sc"hedule L4 Mam jgnr,--nd Ur6art Se.0"E"ta Area tkjnc�lpllt so,,-Rdwy 1411 0. Ilho ii�! Hiedres KQ The Municipality of Central Elgin Gomm null of Port Stanley Sichedule L5 MArz-L&Aothd -ft"tOffffeft, Urban S&IJamrrt Arm, RA.av W.Amrapu7sui qA",WmMHvuI1k skeqfO" IN" a ISO ! Wfll MIGUCS 1z mowarty 'I ➢2, I S Wel Tb e Municlipailltwo Df Central Eigl:fn, May Le,a*niid' kwlM phwg4M Wv"Ngv RIMM ay wity-n-mrsel vou �vtcdlyms vvooqlimsd�� "Nkuppe% .+I. 75 0 '75 1154N 20"Is "The, Municipality of Central Elgin Community of INew Sairum Schiedule L7 Rurtl ZifftM , emort AFza ligundmiry watw=rnmn Mll SCHEDULE 94W SLOPE APPLICATION NUMBER APPLICATION TO HARVEST, DESTROY OR INJURE TREES ON SLOPES forthe COUNTY OF ELGIN WOODLANDS CONSERVATION BY-LAW NO. 05-03 This completed application must be submitted at least twenty (20) workinig days prior to the, proposed commencement of the Harvest. F43:1 :14ter. 01 V N A s101 1103 N & T, �-'% 9 � 091 'ki ZZIMI= *M La 1 rom Am Me XMITM-17 =1110. ml - UTO ro1 =- wast„ 7 I U�# Masmlmmz�*=N ZIN 0=10 41M.ITO W "11 M-1 Attach a sket�chi/map of property outlining property lines, roads, buildings & structures, north, top &bottom of slope, approximate location of trees to bei removed, base of harvest operations, equipment access location, etc. Mm, - I I I a Nals-r-1 [A R K;*# 10 11 a CAW A I a Wat TMI, M14 Wattt4lffq7MF.M, a 11104 ARATIAM11111 N4 U . 0 31 I Date of Reporto Report Number: 5T_M=l I agree that operations will be in accordance with the provisions of Woodland Conservation By - Law No. 05-03, of the County of Elgin and that larn familiar with the contents and requirements of this By -Law and acknowledge having received a copy thereof. I agree that operatiobe accordance with the recommendations contained within my Arboport completed by , dated I agree that operations will be in accordance with the recommendations contained within my Geotechnical report completed by —, dated Further, I agree to contact the Officer by Telephone (519) 631-1270 ext. 231, twenty-four (24) hours prior to the start of cutting. DATED AT this day of 20 Signature of Owner Signature of Contractor Mailing Address- Elgin County Tree Commissioner, c/o Kettle Creek Conservation Authority, RR # 8, 44015 Ferguson Line, St Thomas, Ontario, N5P 3T3 �dlw =0 1 Personal Information on this form is colle,cted under the authority of the 1T1LmicipaLFreedomL_of__ Information and Protection of Privacy Act, Section 32, C ailind D, and may be used to enforce the By - Law. the Officer: Data 32 Permission is hereby granted by the Council of the County of Elgin to destroy trees under BY-LAW NO. 015-03 REFERENCE APPLICATION Milrdsimm 51IMSTIT.-TAIM [Kell Xlep, a [$I a &01 role 17JMLNMFWJA .TIM Is M-ne 11111212M, 70 MT 11111 ON! 111 wHorK, A.: 1§ _YA'tg:K alffl "a - L ISSIZ 33 REPORT TO COUNTY COUNCIL FROM: Alan Smith, General Manager of Economic Development DATE: June 1, 2016 SUBJECT: Elgincentives Program: Status INTRODUCTION: With the 2016 Elgincentives program budget being nearly exhausted due to high demand, at its March 7, 2016, meeting, County Council directed staff to bring forward up to $100,000 to the current budget year of this 10 year program. This capital infusion enabled Council to continue to help local businesses enhance their operations while improving the County's built and social environments and diversifying the local economic base. The demand for Elgincentives remains extremely strong. Staff has estimated that by the end of July 2016, the advanced funds will be fully allocated, as expected. DISCUSSION: The total budget for the Elgincentives program is $1 million over 10 years, or $100,000 per year. Including the $100,000 that was forwarded from future budget years of the program, to date 36 projects have been approved to receive Elgincentives grants for a total of $271,815 for projects valuing $724,561. Given the number of recent pre - consultation meetings from potential applicants from Bayham, Aylmer, Central Elgin, Southwold, West Elgin, and Dutton, and recent media attention, it is expected that the remaining funds, $28,185, will be exhausted sometime in July. Going forward under the current 10 year project timeline, $87,500 will be available per year to meet the programs goals: (1) To stimulate economic growth and diversification, (2) To improve quality of place for residents and visitors; and, (3) To improve the stability and sustainability of the tax base. The approved funding template for the program is described below: Table 1: Current Situation Year Amount 1 $100,000 2 $200,000 3 $87,500 4 $87,500 5 $87,500 6 $87,500 7 $87,500 8 $87,500 9 $87,500 10 $87,500 Total $1,000,000 34 Once 2016 funds have been depleted, then, accepting applications will have to be postponed until 2017. For 2017 onwards, as in the current year, funds will be granted each year on a first come -first serve basis. Staff, however, will provide County Council with a comprehensive review of Elgincentives including some changes for program adjustments in the fall of 2016 that may allow for funds to be available for allocation later in a year. For instance, only funding a project say 25% or 30% of a grant program instead of the available 50%, could be considered. When developing a new program like Elgincentives, it is difficult to know how to best allocate funds to maximize results. Now having implemented the program for several months, it has become apparent that the $1 million spread over a ten year timeline will require refined allocation methodologies to maximize the economic impact for a program of that size. However, it must be stressed that the current approach to implementing Elgincentives is a successful one and has resulted in projects that are having significant impact on Elgin's downtowns, agricultural, lakeshore, and other key tourist areas. Financing Options Council may at its discretion provide additional funding for the current program in an effort to address demand. Although there are many funding scenarios available to do this, two main propositions exist as described below: Table 2: Scenario 1: Maintain the 10 year plan with tax increase in 2017 (0.2%) Year Amount 1 $100,000 2 $250,000 3 $200,000 4 $175,000 5 $150,000 6 $125,000 7 $100,000 8 $100,000 9 $90,000 10 $90,000 Total $1,380,000 Table 3: Scenario 2: Compress 10 year plan into 6 years, tax increase in 7t" year unknown (TBD) Year Amount 1 $100,000 2 $250,000 3 $200,000 4 $175,000 5 $150,000 6 $125,000 Total $1,000,000 35 Pros I Cons Provides capital infusion of $50,000 in 2016. Will help address more of the demand in a shorter time span ($1 million over 6 years instead of 10) After 6 years $380,000 would be added to finish the 10 year program resulting in a 0.2% tax increase (beginning in 2017). The demand may exceed the supply of funds in any event. This capital infusion would not have the benefits of a program review, audit and revitalization if implemented this year. Although Council may wish to provide additional funding to the program, it may be prudent to direct staff to review the current allocation criteria with a view to improving and enhancing impacts. It is understood that even with additional funding the program will likely run out of funds long before year-end. CONCLUSION: Since the program's launch in mid-October 2015, 36 projects have been approved to receive Elgincentives grants for a total of $271, 815 for projects valuing $724,561. In order to determine ways and means of improving the return on investment within Council's original allocation, staff will conduct a review of the current funding/approval system. The Elgincentives CIP is assisting County Council in meeting its strategic corporate goals and economic development objectives. The Elgincentives program continues to play a key role in strengthening the economic development partnership between the County and its municipal partners. The Elgincentives CIP is the first of its kind in Ontario. The success the program is achieving is receiving accolades from other upper tier governments looking to undertake the development of similar programs for their communities. Elgincentives is just another example of how Elgin County is "Progressive by Nature." RECOMMENDATIONS: THAT the June 1, 2016, Council report titled "Elgincentives Program Status" be received and filed; and, THAT staff be directed to review the allocation criteria to increase where possible the positive impacts of the program. All of which is Respectfully Submitted Alan Smith General Manager of Economic Development 36 Approved for Submission Mark G. McDonald Chief Administrative Officer m/1 N REPORT TO COUNTY COUNCIL FROM: Rhonda Duffy, Director of Homes and Seniors Services Mike Hoogstra, Purchasing Coordinator DATE: June 3, 2016 SUBJECT: Pharmacy Services — Elgin County Homes INTRODUCTION: The pharmacy services contract with the Home's current service providers, MediSystem Pharmacy and Medical Pharmacies expires on July 15, 2016. A Request for Proposal for Pharmacy Services for Elgin County Homes was issued in March and closed at the beginning of April. DISCUSSION/CONCLUSION: Staff issued an RFP for Pharmacy Services with the intention of awarding the contract to one (1) provider. Due to the fact that at least one home may be switching providers in the event that the County moves from two (2) separate providers of pharmacy services, staff is requesting that the County extend the current contracts with MediSystem Pharmacy and Medical Pharmacies to October 1, 2016. This will allow the transition to happen outside of the summer months when key staff involved in the implementation may be away. Staff will be reporting to Council in July on the RFP process with a recommendation to award a new five year contract. RECOMMENDATIONS: THAT the current contracts with MediSystem Pharmacy and Medical Pharmacies for pharmacy services in the County's long-term care homes be extended to October 1, 2016; and, THAT staff report back to Council in July with the recommendation to award a new five year contract. All of which is Respectfully Submitted, Rhonda Duffy Director of Homes and Seniors Services Mike Hoogstra Purchasing Coordinator 37 Approved for Submission, Mark G. McDonald Chief Administrative Officer m/1 N REPORT TO COUNTY COUNCIL FROM: Peter Dutchak, Deputy Director of Engineering Services Mike Hoogstra, Purchasing Coordinator DATE: May 26, 2016 SUBJECT: Approval to Award Tender— Phillmore Bridge Rehabilitation INTRODUCTION: Staff has issued a tender, per the County's purchasing policy, to accelerate a project timeline that forms part of the capital budget. This report is requesting permission for staff to award one tender in an effort to expedite the project. The tender will be awarded following the County's Purchasing Policy. DISCUSSION/CONCLUSION: One tender has been issued for the rehabilitation of the Phillmore Bridge located on Richmond Road (County Road 43) in the Municipality of Bayham. This project is included in the approved 2016 capital budget, estimated at $700,000. The tender is scheduled to close on June 14, 2016 and the next Council meeting is tentative. In order to expedite the project, staff is requesting permission to award this tender, if the lowest tender is selected and within budget allocations. Results will be reported to County Council at the next scheduled meeting. RECOMMENDATIONS: THAT staff award the tender according to the County's Purchasing Policy and within budget allocations for the Phillmore Bridge Rehabilitation project, Contract No 6290-16-01; and, THAT staff report back to Council with the results at the next scheduled meeting. All of which is Respectfully Submitted Peter Dutchak Deputy Director of Engineering Services Mike Hoogstra Purchasing Coordinator W Approved for Submission, Mark G. McDonald Chief Administrative Officer ON REPORT TO COUNTY COUNCIL FROM: Peter Dutchak, Deputy Director of Engineering Services DATE: May 26, 2016 SUBJECT: Furnival Road Reduced Speed Zone INTRODUCTION: A portion of Furnival Road at the intersection of Johnston Line requires a speed limit reduction in order to improve the operation and safety of this intersection. DISCUSSION/CONCLUSION: As part of the approved Capital Budget, Furnival Road is currently being rehabilitated between the Village of Rodney and the Thames River, being a total distance of 11.5km and a total project cost of $2.25 million. Furnival Road (County Road #103) at the intersection of Johnston Line (County Road #6) has a unique configuration being along a curve in the road and with the addition of an entrance taper and an exit taper. This intersection configuration has existed for many decades and allows vehicles to enter and exit Furnival Road at a slow speed instead of from a stopped position. Furnvial Road along this curve has an advisory speed warning sign of 50km/h and chevron warning signs. The existing intersection configuration is functional, however, in order to meet current design standards and ensure adequate sight distance exists, staff recommends that the regulatory speed limit along a short portion (420m) of Furnival Road be reduced from 80km/h to 60km/h. RECOMMENDATIONS: THAT the Reduced Speed Zone By -Law (By -Law No. 15-32) be amended to include a 60km/h reduced speed zone on a section on Furnival Road beginning 237m south of the south property limits of Johnston Line and extending north along Furnival Road for 420m; and, THAT the OPP and the Municipality of West Elgin be notified of the establishment of this reduced speed zone. All of which is Respectfully Submitted Approved for Submission Peter Dutchak Mark G. McDonald Deputy Director of Engineering Services Chief Administrative Officer 39 m/1 N REPORT TO COUNTY COUNCIL FROM: Peter Dutchak, Deputy Director of Engineering Services DATE: May 26, 2016 SUBJECT: Administration Building Parking Lot Expansion INTRODUCTION: The County of Elgin Administration Building parking lot frequently reaches capacity and additional parking stalls are required to adequately serve staff, tenants, patrons and visitors. This report provides Council with information regarding the planned expansion of the parking lot scheduled to be completed this summer. DISCUSSION/CONCLUSION: The parking lot at the County Administration Building reaches capacity on many occasions. Few visitor parking stalls exist and additional stalls for future tenants are not available. In order to serve all the users of the Administration Building, a 34 parking stall addition has been designed and tendered as part of the approved Capital Budget. The drawing attached to this report illustrates the location of the planned addition to extend the parking lot to the south. Existing garbage and recycling bins have been relocated to south of the garage to facilitate the addition. Construction activities will be isolated from the existing parking area in an effort to minimize inconvenience for users. Temporary construction access will be directly from Sunset Road to eliminate construction traffic through the existing parking lot. Current parking stall allocations will not be altered or affected. The additional stalls will primarily serve as overflow and additional parking. Signage will be installed to identify the additional available parking stalls. This project has been tendered and awarded adhering to the County's Purchasing policy. The project has been awarded to GW -Ex Ltd. for their lowest submitted bid of $62,200 and is within the budget allocation. RECOMMENDATION: THAT the report titled "Administration Building Parking Lot Expansion" dated May 26, 2016 be received and filed. All of which is Respectfully Submitted Approved for Submission Peter Dutchak Mark G. McDonald Deputy Director of Engineering Services 40 Chief Administrative Officer GENERAL NOTES I. CONTRACTOR SHALL OBTAIN ALL REQUIRED WORK PERMITS AT HIS OWN COST. 2. DISTANCES AND ELEVATIONS SHOWN ON THIS PLAN ARE IN METRES AND CAN BE CONVERTED TO FEET BY DIVIDING BY 03048. 3. ALL CONNECTIONS TO BE IN ACCORDANCE WITH THE APPROPRIATE GOVERNING AUTHORITIES. 4. ALL AREAS DISTURBED BY CONSTRUCTION TO BE RESTORED TO ORIGINAL CONDITION. 5. ALL MATERIALS ARE TO BE IN ACCORDANCE WITH CSA STANDARDS AND ONTARIO PROVINCIAL STANDARD DOCUMENTS. 6. EXISTING DRAINAGE OF ABUTTING LANDS IS NOT TO BE DISTURBED. 1. ALL ORGANIC, UNSTABLE OR UNSUITABLE MATERIALS BENEATH THE PROPOSED SERVICES, ASPHALT, CONCRETE, LANDSCAPED AREAS MUST BE REMOVED AND THESE AREAS BACKFILLED WITH AN APPROVED FILL MATERIAL, ALL TO THE SATISFACTION OF A GEOTECHNICAL ENGINEER S. CONTRACTOR TO VERIFY EXACT LOCATION AND DEPTH OF ALL UTILITIES PRIOR TO ANY CONNECTIONS. REPORT ANY DISCREPANCIES TO THE CONSULTANT. 9. CONTRACTOR TO COORDINATE WITH ALL UTILITY COMPANIES FOR INSTALLATION. 10. SANITARY SEWER PIPE TO BE 5DR-35 AS MANUFACTURED BY IPEX. INC. 11. SAWCUT ALL ASPHALT EDGES PRIOR TO PAVING 12. ALL PIPE INSTALLATION TO BE DONE IN ACCORDANCE WITH O.P.S.S. 410. PROPOSED FINISHED 0.5% GRADE 0.5 EX. GROUND SECTION A - A N.T.S EX, EDGE OF PROPOSED FINISHED 2.2% PAVEMENT 2.2% GRADE � EX. CsROUND SECTION B - B N.T.S ,A&PHALT STANDARD 15mm HL4 150mm GRANULAR "A" SODDING 350mm GRANULAR "B" COMPACT TO 983'0 3:1 SIDE SLOPES FROM STANDARD PROCTOR NEW PARKING LOT ELEVATION DRY DENSITY o o � 111111111111111H111111TO EXISTING GROUND aa00o a oa as o °p EXISTING SUBGRADE PROOF ROLLED OR ADDITIONAL FILL CONSISTING OF AN APPROVED ON SITE MATERIAL, CLAY OR GRAN. PIT RUN MATERIAL COMPACTED TO 95% STANDARD PROCTOR DRY DENSITY ,4�L, le;) f= �===4"L= T EE T f L= SCALE= i ti +OG 0 +OG h° +OG o� +OG mt CK) +OG OG - A OG 66 T y - - LO 3:1 SIDE SLOPES FROMOG +OG +OG D NEW PARKING LOT ELEVATION+ o TO EXISTING GROUND 231.71 ttio'` ti�o066 231.28 % a 3.27232.15 ti^ E�P� +OG + G 21 7m +0 FL ° L (TYP.) PROPOSED PARKING L. LS a +OG ADDITION tib FL �P PROP. LIGHT- H - (FORMERL Y L ONDO/V A/VD PORT STANLEY RA/LROAD� N I- I - a _ ............ FFT � + + a + + OG STANDARD + Us 0 M RAMP W 23 .10 �� .?o° eiPL 0 oP z o� 0 231.50 e 23 .80 rri oO UI P� 3SOP �, m OG m c s� z 1 3:1 SIDE SLOPES FROM° ��. �y SAW UT A PHA T NEW PARKING LOT ELEVATION o + G EP PRIO TO PAVI G o TO EXISTING GROUND RAISE TO ti by� MATCH +OG 0� o 2.7m -MAIUM IU EXISTING GRADE +OG - �l SHADED AREA ftin TO BE PAVED + EP ^�� OG ��.,.. rPE.a 231.30 X3'0% 27.5m 231.7 X4.07 232.24 o P - 006 PROPOSED 12.5m - 200mm SAN. @ 0.449 CONNECT INTO EXIST. SAN. M.H. #3 KNOCKOUT OG S INV. ELEV. @ EXIST. SAN. M.H. = 229.58 + N INV. ELEV. @ PROP. CAP = 229.64 3:1 SIDE SLOPES FROM W OG NEW PARKING LOT ELEVATION +OG + TO EXISTING GROUND o O H. P. 9� 0 0 C 0 N N co L z z 0 Cl) 0 z m D 0 m 0 co C g z J 0 u V� ENTRANCE � u °a 329 COUNTY OF ELGIN ADMINISTRATION BUILDING Z 3g o� 4 STOREY BRICK AND STONE SIDED BUILDING ' No. 450 W Us 0 M RAMP W 0 23 X .?o° eiPL 0 oP z o� 4 rri oO UI P� 3SOP �, m m c v z U) I C� AS CONSTRUCTED NOTES COMPLETION No. REVISIONS DATE BY CONSULTANT ENGR'S STAMP CLIENT SCALE 1: 400 TITLE Project No. DESIGN: J.M.S. 1. ISSUED FOR TENDER 04/04/2016 J.M.S. S P R I E T ASSOCIATES ^� °k ��' Q Q N Q Y DRAWN: W.E. �"� �,��` ss � O V INV II lI 215246 CHECKED: J.M.S.r.. Y, 4 m 0 8 m ELGIN COUNTY PARKING LOT ADDITION Sheet No. LONDON LIMITED 2 APPROVED: J.M.S. Mi ., OO F „or;zonta, DATE: APRIL 4, 2016 CONSULTING © ENGINEERS ° 4 155 YORK STREET -- LONDON (519) 672-4100 -- N6A 1A8 1,0 I Y; :� M SUNSET DRIVE � � � O u V Plan File No. 1�� O TA 41 ON REPORT TO COUNTY COUNCIL FROM: Clayton Watters, Director of Engineering Services DATE: June 1, 2016 SUBJECT: Chatham Street Road Settlement INTRODUCTION: For a number of years, the County of Elgin has been monitoring a road settlement, which is caused by a slope failure, that is occurring on Chatham Street (County Road #39) in Port Burwell. In 2015, asphalt patches were put in place in an attempt to repair the road deformation. However, further settlements have occurred this spring and a permanent repair will need to be completed as soon as possible. Authorization from Council to use funds from the anticipated 2016 Capital Budget surplus for road repairs is requested. DISCUSSION: Funds are required from the anticipated 2016 Capital Budget surplus (estimated at this time to be approximately $500,000) in order to repair a road settlement on Chatham Street in Port Burwell. The estimated cost for design, engineering and construction is $350,000. During construction, one lane of traffic will be required to remain open in order to allow access to residences, the Provincial park, sewage treatment facility, as well as other utilities. In order to maintain road access to these facilities, the design solution will utilize a steel sheet pile wall system. This solution has proven to be effective on other County road project in recent years. CONCLUSION: The road settlement on Chatham Street in Port Burwell (County Road #39) will need to be repaired this year. Staff is requesting that funds be used from the anticipated 2016 Capital Budget in order to complete the repairs. RECOMMENDATION: THAT Council authorize allocating $350,000 from the anticipated 2016 Capital Budget surplus to repair the road settlement on Chatham Street (County Road #39) in Port Burwell. All of which is Respectfully Submitted Approved for Submission Clayton Watters Mark G. McDonald Director of Engineering Services Chief Administrative Officer 42 m/1 N REPORT TO COUNTY COUNCIL FROM: Clayton Watters, Director of Engineering Services DATE: May 27, 2016 SUBJECT: Project Screening Report — Proposed Edison Drive Bridge Replacement, Vienna INTRODUCTION: The County of Elgin is ready to finalize the Municipal Class Environmental Assessment (EA) planning process for the proposed Edison Drive Bridge Replacement project located in Vienna. The County's consultant has prepared a detailed Project Screening Report that outlines the proposed project and summarizes the completed Class EA. The next step in the EA process is the Notice of Completion 30 -day review period. A copy of the report and the Notice of Completion is attached. Authorization from Council to circulate the Project Screening Report and to issue the Notice of Completion is requested. DISCUSSION: The proposed Edison Drive Bridge Replacement project is based on Alternative D as outlined in Section 3.5 of the Project Screening Report. Alternatives were considered, including an extension of Old Mill Line, upgrading Creek Road and creating an access road to Light Line. Given the low daily traffic volume on Edison Drive, a pre -fabricated panel bridge was chosen to replace the existing steel truss bridge. The existing structure will be removed and the present concrete abutments will be modified for use with the new panel bridge. Construction will require about two months in order to allow for removal of the existing bridge, modification of the abutments and installation of the panel bridge. Construction is planned for the late summer or fall of 2016. There will be no access across Big Otter Creek during this time. The council report dated February 9, 2015, outlined the plans for the creation of a temporary access lane around the section of Creek Road that will be closed to traffic during construction. The estimated cost to construct the new bridge is $642,000. This estimate includes costs for demolition and removal of the existing structure, modifying the existing concrete abutments, construction of the new single lane panel bridge, upgrades to the temporary Creek Road detour route and restoration after the completion of construction, upgrading and paving Edison Drive road approaches and the completion of a heritage study and archival photo record for the existing Edison Drive Bridge. Attached for Council's review and authorization is the Notice of Completion, which will conclude the Class EA process with a 30 -day public review period. Copies of this Notice, along with the Project Screening Report, will be circulated to agencies, local property owners and other persons who ha�q been involved in the project. The Notice will also be placed in local newspapers and on the County of Elgin website. If concerns arise regarding this project that cannot be resolved through discussion with the County, a request can be made to the Minister of the Environment and Climate Change for a Part II Order. If there are no requests received by July 15, 2016, the County of Elgin will proceed with the design and construction of the proposed bridge replacement project. As a courtesy, this report along with the Project Screening report should be circulated to the Municipality of Bayham for their information. CONCLUSION: A new pre -fabricated panel bridge is proposed to replace the existing Edison Drive Bridge, located over Big Otter Creek in Vienna. The proposed project is being planned under Schedule B of the Municipal Class Environmental Assessment (Class EA). In order to complete the EA process, issuing a Notice of Completion and addressing any final project concerns during the Notice period is required. Authorization from Council to circulate the Project Screening Report and the Notice of Completion is requested. RECOMMENDATIONS: THAT the report titled "Project Screening Report — Proposed Edison Drive Bridge Replacement, Vienna" dated June 2, 2016 be received and authorized for circulation as part of the Class EA for the project; and, THAT the Municipal Class EA Notice of Completion for the Proposed Edison Drive Bridge Replacement, Vienna, dated June 14, 2016, is authorized to be issued and circulated; and, THAT this report and attachments be circulated to the Municipality of Bayham. All of which is Respectfully Submitted Approved for Submission Clayton Watters Mark G. McDonald Director of Engineering Services Chief Administrative Officer PROJECT SCREENING REPORT PROPOSED EDISON DRIVE BRIDGE REPLACEMENT,VIENNA MUNICIPAL CLASS ENVIRONMENTAL ASSESSMENT COUNTY OF ELGIN AND MUNICIPALITY OF BAYHAM JUNE 2, 2016 SPRIET ASSOCIATES ENGINEERS J ARCHITECTS 45 Spriet Associates © 155 York Street London, Ontario, Canada N6A 1A8 To Clayton Watters, Director of Engineering Services Peter Dutchak, Deputy Director of Engineering Services County of Elgin Engineering Services Department Copy Paul Shipway, Administrator, Municipality of Bayham Copy John R. Spriet, Project Engineer and Manager From David Mihlik, Project Planner Subject PROJECT SCREENING REPORT Proposed Edison Drive Bridge Replacement, Vienna Municipal Class Environmental Assessment County of Elgin (lead proponent) and Municipality of Bayham Date June 2, 2016 File 214202 NOTICE OF COMPLETION LOCATION PLAN Phone: 519-672-4100 Fax: 519-433-9351 E-mail: mail @spriet.on.ca 1. CLASS EA PLANNING PROCESS ............................................ 1-1 1.1 Overview 1.2 Problem Statement 2. EXISTING CONDITIONS ................................................... 2-1 2.1 Site Conditions 2.2 Existing Bridge 2.3 Municipal Planning 2.4 Provincial Policy Statement 3. PROJECT ALTERNATIVES ................................................. 3-1 3.1 Municipal Class EA Alternatives 3.2 Alternative A - Old Mill Line Extension Road 3.3 Alternative B - Access Road to Light Line 3.4 Alternative C - Upgrade Creek Road 3.5 Alternative D - Edison Drive Bridge Replacement 3.6 Alternative E - Do Nothing 3.7 Assessment of Alternatives 4. PUBLIC AND AGENCY CONSULTATION ...................................... 4-1 4.1 Consultation Plan 4.2 First Notice 4.3 Second Notice 4.4 Project Comments 5. PROPOSED PROJECT ..................................................... 5-1 5.1 Project Description 5.2 Implementation Measures APPENDIX A Cultural Heritage Evaluation Report APPENDIX B Natural Heritage Report .N County of Elgin and Municipality of Bayham PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA Municipal Class Environmental Assessment NOTICE OF COMPLETION A new pre -fabricated panel bridge is proposed to replace the existing Edison Drive Bridge (also known as the Vienna Bridge), located on Edison Drive in Vienna. This bridge spans Big Otter Creek and connects the Edison Drive area north of Big Otter Creek to the Vienna community. The existing steel truss bridge, which has significant deficiencies, is proposed to be removed and the concrete abutments modified. The new panel bridge will be installed from the south side. Bridge removal, abutment modification and replacement bridge installation is expected to require about two months, and is planned for the late summer or fall of 2016. During bridge replacement, properties located on Edison Drive north of Big Otter Creek will be provided with a temporary access along the section of Creek Road now used as a farm lane. A private lane will be temporarily utilized for access around the section of Creek Road closed to traffic. The temporary Creek Road access provisions will be used by approximately three residences, a farm operation and agricultural lots along Edison Drive. A Cultural Heritage Evaluation Report of the existing bridge has been prepared, followed by completion of a Cultural Heritage Documentation Report as a record of the bridge prior to removal. The proposed project is being planned under Schedule B of the Municipal Class Environmental Assessment (Class EA). The County of Elgin and Municipality of Bayham are the project proponents, with the County of Elgin as the lead proponent. The proposed replacement bridge will be owned and maintained by the County of Elgin. As indicated in the February 8, 2016 Class EA Notice, the project name has been changed from PROPOSED EDISON DRIVE ACCESS ROAD, VIENNA, to PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA. Subject to comments received as a result of this Notice, and the receipt of necessary approvals, the County of Elgin intends to proceed with the design and construction of this project. Project plans and other information are available at www.elgincounty.ca, and at the following location: Engineering Services Department Phone: 519-631-1460 County of Elgin Administration Building E-mail: cwatters@elgin.ca 450 Sunset Drive, St. Thomas, ON N5R 5V1 Office open Monday to Friday, 8:30 am to 4:30 pm Interested persons should provide written comment to the municipality on the proposal within 30 calendar days from the date of this Notice. Comment should be directed to the Director of Engineering Services at Elgin County. If concerns arise regarding this project, which cannot be resolved in discussion with the municipality, a person or party may request that the Minister of the Environment and Climate Change order a change in the project status and require a higher level of assessment under an individual Environmental Assessment process (referred to as a Part II Order). Reasons must be provided for the request. Requests must be received by the Minister within 30 calendar days of this Notice. and and Minister of the Environment and Climate Change 77 Wellesley Street West, 11th Floor, Ferguson Block, Toronto, ON M7A 2T5 Ministry of the Environment and Climate Change, Environmental Approvals Branch 135 St. Clair Avenue West, 1 st Floor, Toronto, ON M4V 1 P5 Engineering Services Department Phone: 519-631-1460 County of Elgin Administration Building E-mail: cwatters@elgin.ca 450 Sunset Drive, St. Thomas, ON N5R 5V1 Office open Monday to Friday, 8:30 am to 4:30 pm If there is no request received by July 15, 2016, the County of Elgin will proceed to design and construction of the proposed Edison Drive Bridge Replacement project, as presented in the planning documentation. Please note that ALL personal information included in a Part II Order submission -such as name, address, telephone number and property location -is collected, maintained and disclosed by the Ministry of the Environment and Climate Change for the purpose of transparency and consultation. The information is collected under the authority of the Environmental Assessment Act or is collected and maintained for the purpose of creating a record that is available to the general public as described in s.37 of the Freedom of Information and Protection of Privacy Act. Personal information you submit will become part of a public record that is available to the general public unless you request that your personal information remain confidential. For more information, please contact the Ministry's Freedom of Information and Privacy Coordinator at 416-327-1434. This Notice issued June 14, 2016. Clayton Watters, P. Eng., MBA Director of Engineering Services, County of Elgin 47 LOCATION MAP PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA COUNTY OF ELGIN AND MUNICIPALITY OF BAYHAM MUNICIPAL CLASS ENVIRONMENTAL ASSESSMENT EXISTING EDISON DRIVE BRIDGE PROPOSED TO BE REMOVED AND REPLACED WITH A NEW PRE -FABRICATED PANEL BRIDGE �P g5 0ll�lTEMPORARY ��`OPO P G� FOR PROPERTY AD SS YOWNERS�4��`�G AND CONSTRUCTION ��( VEHICLES TO CREEK ROAD i AND LIGHT LINE (OVER AN UNIMPROVED SECTION OF CREEK ROAD AND A G PRIVATE FARM LANE) � �0,�L�' VIENNA MUNICIPALITY OF BAYHAM ANN z � O Lu z LuFULTON FUTON v o SPRIET ASSOCIATES 214202G CA02 F01 BASE MAP: MUNICIPALITY OF BAYHAM MAP FEATURES AND SCALE ARE APPROXIMATE. ROAD WIDTHS SHOWN ARE NOT TO SCALE 0 METRES 400 TTFR T�� w QUEEN 0'1 'I w_� a Qf Y z a EL CHUTE um 1► �q�UT MUNICIPAL ROAD F=- ELGIN COUNTY ROAD k/N� O ................................... ROAD NOT MAINTAINED STci Z w PROJECT SCREENING REPORT Proposed Edison Drive Bridge Replacement, Vienna Municipal Class Environmental Assessment, County of Elgin (Lead Proponent) June 2016 1. CLASS EA PLANNING PROCESS 1.1 OVERVIEW A new pre -fabricated panel bridge is proposed to replace the existing Edison Drive Bridge (also known as the Vienna Bridge), located on Edison Drive in Vienna. The proposed project is being planned under Schedule B of the Municipal Class Environmental Assessment (Class EA). The County of Elgin and Municipality of Bayham are the project proponents, with the County of Elgin as the lead proponent. Spriet Associates are project consultants. This Project Screening Report has been prepared as an outline of the proposed project and to summarize the Class EA planning process that has been completed. For an itemized listing of project correspondence and reports prepared for the proposed project, refer to the associated Documentation Report. Additional information on the project is available by contacting the Municipality or project consultants. Engineering Services Department County of Elgin Administration Building 450 Sunset Drive, ST. THOMAS, ON N5R 5V1 Contact: Clayton Watters, P. Eng., MBA Director of Engineering Services Phone: 519-631-1460 E-mail: cwatters@elgin.ca Spriet Associates 155 York Street, LONDON, ON N6A 1A8 Contact: John R. Spriet, P. Eng., Project Engineer and Manager Phone: 519-672-4100 E-mail: mail@spriet.ca The Edison Drive Bridge is located in the community of Vienna, part of the Municipality of Bayham (Figure 1-1A). Prior to January 1, 1998, the Village of Vienna was a separate municipality. The Municipality of Bayham was created on that date by the amalgamation of the former Township of Bayham, Village of Port Burwell and Village of Vienna. The bridge connects properties located on the north side of Big Otter Creek to the Vienna community. Edison Drive is the only maintained road servicing this area (Figure 1-1 B), so the bridge is a key component of the local road system. Properties requiring road access include three residences, a farm operation and a number of agricultural fields. The bridge is owned and maintained by the County of Elgin, while the adjacent road, Edison Drive, is a local road owned and maintained by the Municipality of Bayham. The existing bridge is a steel truss structure constructed in 1907 and moved to the current location in 1944. As a follow-up to a structural inspection of the Edison Drive Bridge, at the October 22, 2013 Elgin County Council meeting the weight limit on the bridge was reduced to a single 5 tonne posting. A triple posting (10 tonne, 15 tonne and 24 tonne) weight limit had previously applied. The restricted 5 tonne load capacity rating does not permit large trucks, including some emergency vehicles, to cross the bridge. In addition to the weight limit, the bridge truss structure restricts larger trucks and farm vehicles from using the bridge. It was recognized that the reduced 5 tonne weight limit on the bridge would have to be upgraded to maintain adequate road access for the north section of Edison Drive, either by repairing or replacing the existing bridge, or providing another road access to the part of Edison Drive north of Big Otter Creek. Several alternatives have been considered in this Class EA. The following is a brief overview of these alternatives, which are outlined in more detail in Section 3 of this report. SPRIET ASSOCIATES - 02.06.2016 - 214202H01-1.wpd 1-1 49 Alternative A - Old Mill Line Extension Road Mill Street, which historically extended east of the bridge to the current Old Mill Line, has been considered as a potential access road to the Edison Drive area north of the bridge. The Mill Street road allowance extends east of the bridge, through the Big Otter Creek flood plain and up a steep slope to Old Mill Line. Very few traces of the former road remain. An all -terrain vehicle trail extends along part of the road allowance. One advantage is that the length of road to be constructed is only about 0.5 km long. After the consideration of various approaches by Elgin County and Bayham, the current Class EA was initiated with an Elgin County Request for Proposal (RFP), dated June 13, 2014. Following a competitive bidding process, Spriet Associates were awarded the project. The work to be undertaken consisted of the preparation of a Schedule B Class EA and related engineering design services to construct a local road, approximately 500 metres long, connecting Edison Drive (on the north side of the bridge) to Old Mill Line. The project was named the "Old Mill Line Extension". Project proponents are the County of Elgin and Municipality of Bayham, with Elgin County as the lead proponent. Initial work on the Old Mill Line Extension project indicated that the existing road allowance was not ideal for a new municipal road. A survey of the road allowance indicated it was narrower than expected, contained jogs and was located quite close to the watercourse. There were also engineering, groundwater and natural heritage concerns to be addressed, plus potential concerns with residential properties adjacent to the steep slope area. As a result, the focus of the project changed to evaluating Alternative B. Alternative B - Access Road to Light Line A review of survey plans for Vienna indicated that a road had extended directly north from the settlement to Light Line. Although now part of the adjacent agricultural field, it was determined that the original road allowance remained a public road. Traces of the original road were located along the valley slope, and confirmed by review of a 1945 LPRCA air photo. It was assumed that use of the road to Light Line would have declined after the Edison Drive road and bridge were established in 1944. While this access road alignment is longer (about 1.0 km long) than Alternative A, it is partly across an open, level field that is mostly within an existing road allowance. Following authorization, the Class EA was renamed "Proposed Edison Drive Access Road, Vienna". The first EA Notice was issued January 23, 2015. Project work continued in 2015, including a topographic survey, preliminary engineering, geotechnical, natural heritage and archaeological studies to determine project feasibility, costs and site-specific approval and mitigation requirements. However, by August 2015 it was evident that, although the proposed access road was technically feasible, the construction costs would be significantly higher than expected (just over $1 million, or nearly twice the allocated budget). The higher costs were the result of several factors, including soil and slope characteristics, extensive archaeological assessment requirements and constraints imposed by the need to minimize natural heritage impacts. Alternative C - Upgrade Creek Road Creek Road, which extends from the west end of Edison Drive along Big Otter Creek, then north to Light Line, was historically used as another access route to the area. However, a culvert on Creek Road about 700 metres south of Light Line was washed out some years ago and not replaced. The south part of Creek Road that connects to Edison Drive is no longer maintained and does not provide an access route to Light Line, although it is still used as a farm lane for field access. In addition to the culvert problem, parts of the road are very close to the Big Otter Creek bank, and there is a steep slope that has eroded. A farm gate has been installed across Creek Road at Edison Drive to reduce trespassing and vandalism concerns. The section of Creek Road to be upgraded is approximately 1.5 km long. Upgrade costs were estimated to be much higher than Alternative B, so Alternative C was not considered to be a feasible option. SPRIET ASSOCIATES - 02.06.2016 - 214202H01-1.wpd 1-2 50 Alternative D - Edison Drive Bridge Replacement Replacement of the existing bridge with a completely new structure was not considered to be feasible, both because of high cost and the lack of construction access to the north side of Big Otter Creek during the lengthy bridge construction period. A lower-cost approach was considered, where the existing bridge abutments would be reused (with modifications) and a prefabricated panel bridge installed from the south side. Following authorization, a second EA Notice was issued February 8, 2016. The Class EA project was renamed "Proposed Edison Drive Bridge Replacement, Vienna", and is the basis forthis Screening Report. The Municipal Class EA flow chart is reproduced in Figure 1-2. The first Public Notice was considered a Phase 1 notice. The second (February 8, 2016) Notice is the formal Phase 2 public and agency consultation, with Alternative D as the preferred project alternative. 1.2 CLASS EA PROBLEM STATEMENT The 2015 Municipal Class EA document (MCEA) outlines the "purpose of the project" in B.2.2.3: 'A water crossing will be justified where an existing or new roadway is required to cross a river, lake, canal, bay or similar water body. Replacement or modification to an existing water crossing facility may be necessary to address a structural deficiency, a functional deficiency related to transportation demands or a functional deficiency related to hydrological conditions." There are two types of EA deficiencies with the existing Edison Drive Bridge project: • Structural deficiency - the deterioration in the steel bridge structure requiring a reduction to a 5 tonne load capacity for the bridge. • Functional deficiency - dimensional constraints imposed by the steel truss bridge design that restrict bridge access by larger trucks, farm equipment and some emergency vehicles. A Problem Statement was initially prepared for Status Report 2, dated November 12, 2014. The following version has been updated to reflect project changes. The existing Edison Drive bridge over Big Otter Creek in Vienna, Municipality of Bayham, is owned and maintained bythe Countyof Elgin. The narrow, through -truss steel bridge structure was originally constructed in 1907 and relocated to the current Edison Drive location in 1944, with the addition of a new substructure and deck. The bridge provides access to a small numberof properties located on the north side of Big Otter Creek, along Edison Drive. Properties requiring access include three residences, a farm operation and some agricultural lots. In October 2013, following an engineering review, the bridge was reduced by the County to a 5 tonne load rating that does not permit large trucks, including some emergency vehicles, to cross the bridge. Larger trucks and farm vehicles are also restricted from using the bridge by size limitations imposed by the steel bridge structure. Upgrading the existing bridge is not considered a cost-effective solution, given the access restrictions imposed by the structure. The problem to be addressed is to provide a permanent access to the Edison Drive area north of Big Otter Creek that can be accessed by car, truck, farm and emergency vehicles. The project solution should be cost-effective, give consideration to Municipal, County and Provincial planning policies, minimize environmental impacts and maintenance requirements. For alternatives that propose an access road as a project solution, existing road allowances that connect to Edison Drive should be evaluated to determine if at least part of an existing road allowance could be utilized. The County of Elgin and Municipality of Bayham are the proponents for the proposed project, with the County of Elgin as the lead proponent for the Municipal Class Environmental Assessment (Class EA) process. The County of Elgin will be responsible for project construction costs and future bridge maintenance costs. 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IWl'. 3N OR ARAN WN OIt, RCH t K)N's 4 1st}.Df° o r HF,w(r'V'J FNVIRONM NTA4 :SIGNI,F,C N E & ;0101C4 1 d HEOUILE yy� 11 111. TI a YII ,4T;''fF 1 (dl w, — _)P if Ir f ATF r M! ,An lr l "r+IT wo-a¢„¢. mrylydAwv Puh0ALl,f At lC)nd tSl^'ERC PTI iNik+kA DESIGN 4 1+bel 1 n (ON , I lardy 11 +i ( fii: v4j,jf SPRIET ASSOCIATES -214202H01F01-2 PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA- MUNICIPAL CLASS EA 54 2. EXISTING CONDITIONS 2.1 SITE CONDITIONS Existing land uses in the project area are shown in Figure 2-1. Most of the urban -type development in Vienna is located south and west of Big Otter Creek. The section of Edison Drive located north of the Creek is shown as a heavy green line. This is the area that is dependent on the Edison Drive Bridge for road access. The approximate locations of existing Edison Drive residences and farm buildings are shown on Figure 2-1. The Elgin County Engineering Services Department indicated that the 2014 traffic count for Edison Drive was approximately 25 vehicles per day. Based on the Ontario Ministry of Transportation reference "Inventory Manual for Municipal Roads (1991)", a traffic count of 25 AADT would not normallyjustify costly road improvements, such as bridge replacement. On page (iv) the Manual states: "LOW VOLUME RURAL ROADS (LESS THAN 50 AADT) All rural roads with a current AADT of less than 50 shall be considered to be adequate with normal maintenance procedures. However, a spot improvement may be costed at an isolated location to improve a severe condition." While Edison Drive is not a rural road, it is in a location within a small community where the population density in the subject area is comparable to a rural location. However, the dependence on a single road for access creates a relatively unique condition where the provision of road access is needed. 2.2 EXISTING BRIDGE Photos of the existing bridge are provided in Figure 2-2. Note the substantial rust and deterioration in structural members on the underside of the bridge. As part of this Class EA, a Cultural Heritage Evaluation Report (CHER) on the existing Edison Drive Bridge was prepared by Unterman McPhail Associates. The full report is included as Appendix A. The following bridge information is from the CHER. The existing steel truss bridge was constructed in 1907 for the County of Elgin and installed across Big Otter Creek at King Street in the south part of Vienna, replacing an earlier bridge that had deteriorated. The bridge had a steel superstructure and concrete deck. In the early 1930s, Provincial Highway 19 was constructed between Tillsonburg and Port Burwell, with the subject bridge as part of the Highway. In 1938, a new concrete highway bridge was constructed, by-passing the steel truss bridge. The truss bridge was returned to County ownership. In 1937 there was extensive flooding in the Vienna area, damaging structures in the north part of the Village, including a mill and adjacent dam. The planned solution was to relocate the road away from the Creek, with a new bridge location across to Mill Street (now Edison Drive). Figure 2-3A is a sketch prepared by Fred Bell, Elgin County Engineer, showing the road diversion and bridge relocation. Figure 2-313 is an engineering plan of the relocated bridge (called the Mill Street Bridge on the plans), with new abutments to be constructed on wood piles. SPRIET ASSOCIATES - 02.06.2016 - 214202H01-2.wpd 2-1 55 The CHER provides the following quote from the Nov. 22, 1944 Elgin County Road Committee report: "Mill Street in the Village of Vienna was rerouted for a distance of about 1/4 mile and the Lower Bridge in Vienna, abandoned by the Department of Highways, was moved and placed on new abutments on the new diverted road. The bridge has a span of 110 feet, will safely carry modern traffic and it is expected will serve for many years." (Edison Drive Bridge CHER, p. 10) The CHER also provides a description of the existing bridge: "The Edison Drive Bridge is classified as a steel through truss structure that uses a double intersection Warren style of truss with riveted connections. British engineers, James Warren and Willoughby Monzoni patented the Warren truss in 1848. The original form of the truss comprised a series of equilateral triangles. The diagonals set between parallel chords carried both compressive and tensile loads. Verticals were later added to provide bracing for the triangular web system. The double intersection Warren truss or lattice truss is a subtype of the Warren truss and consists of two triangular truss systems that are superimposed upon each other, with or without verticals.... The Warren truss and its variants were widely built throughout North America from the mid 1800s into the 20th century." 2.3 MUNICIPAL PLANNING Municipal planning policies are outlined in Official Plans for the County of Elgin and Municipality of Bayham. Bayham zoning regulations are also applicable. County of Elgin Official Plan The Elgin County Plan outlines three tiers of settlement areas in the County. Vienna and Port Burwell are the only two Tier 1 settlement areas in Bayham. A Tier 1 settlement has the following definition: "Tier 1 settlement areas generally have the largest populations in the County and as a consequence have full municipal services (municipal water and sewage services). The boundaries of these settlement areas are shown on Schedule A to this Plan and are listed in Table 3. Given the type of servicing that is provided in these settlement areas and the potential for these settlement areas to be central communities where a range of uses and opportunities are and can be provided, this Plan directs the majority of new growth to Tier 1 settlement areas. " Municipality of Bayham Official Plan Bayham Official Plan Schedule C, Vienna: Land Use and Constraints, is shown in Figure 2-4. The position of the Edison Drive Bridge is marked on Schedule C, with the location of the Edison Drive area north of Big Otter Creek. While most of the developed part of Bayham is south and west of Big Otter Creek, there is a large undeveloped area extending from the Creek north to Light Line that is designated 'Residential'. This area is now a mix of agricultural fields and woodlots, sloping to the Creek. Note that the Edison Drive Bridge is the only road link between the developed part of Vienna and the large undeveloped area to the north of Big Otter Creek that is designated for development. With the Tier 1 designation in the County Official Plan applied to Vienna, it is possible that future development north of Big Otter Creek could strengthen the future need for a water crossing at Edison Drive. SPRIET ASSOCIATES - 02.06.2016 - 214202H01-2.wpd 2-2 56 2.4 PROVINCIAL POLICY STATEMENT Policies on infrastructure are provided in the Ontario Provincial Policy Statement, 2014 (PPS). The proposed replacement bridge is considered consistent with applicable PPS policies. With regard to Cultural Heritage and Archaeology policies in PPS 2.6, the existing bridge has been evaluated through preparation of a CHER (see Appendix A). Although the bridge does have cultural heritage value, it is not a designated or listed structure that requires long-term preservation. Comments on the CHER from the Ministry of Tourism, Culture and Sport (MTCS) in Subsection 4.4 of this Report observed that both Alternative B and D have heritage components. For the Alternative B road alignment, a Stage 4 archaeological assessment is required for a pre -1870 homestead site prior to road construction through the site. If Alternative D is implemented and the existing Edison Drive Bridge is demolished, the homestead site, and a previously assessed (Stage 3) aboriginal site will be preserved. • The CHER mitigation recommendations are included in this Screening Report (see Subsection 5.2) as part of the implementation recommendations. • PPS 1.6.7.2 states: "Transportation systems should be provided which are safe, energy efficient, facilitate the movement of people and goods, and are appropriate to address projected needs. " The proposed bridge replacement will replace a bridge that is potentially unsafe with one that improves the the movement of vehicles, since the new bridge will not have weight and height/width restrictions. Safe access will be provided to the north Edison Drive area, which is consistent with the above PPS policy. SPRIET ASSOCIATES - 02.06.2016 - 214202H01-2.wpd 2-3 57 FIGURE 2-1 EXISTING CONDITIONS -VIENNA AREA SPRIET ASSOCIATES -214202H01F02-1 PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA- MUNICIPAL CLASS EA 58 FIGURE 2-2 EXISTING EDISON DRIVE BRIDGE A. VIEW NORTH ON EDISON DRIVE TOWARDS BRIDGE (PHOTO A, Cl: SEP. 4, PHOTO 8: DEC. 8, PHOTO C2: NOV. 19, 2015) B. VIEW EAST FROM BIG OTTER CREEK BANK C1/C2 BRIDGE UNDERSIDE - RUSTAND HOLES IN STRUCTURAL STEEL SPRIETASSOCIATES -214202H01F02-2 PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA -MUNICIPAL CLASS EA 59 FIGURE 2-3A 1944 SITE PLAN - BRIDGE RELOCATION AND ROAD DIVERSION SPRIET ASSOCIATES -2142021-1011`02-3A PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA- MUNICIPAL CLASS EA 60 MILL STREET rte,. NOW SONODR ES .sur ,..." q � ✓'�"r � �,°'��'a ✓"� �,� .;:w LOCATED EDISON DRIVE � ,\ 4 it"p.^�,�')° '! '�^ � ..� u NEW ROAD CONSTRUCTED Iq (GRAYSHADING) { e SPRIET ASSOCIATES -2142021-1011`02-3A PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA- MUNICIPAL CLASS EA 60 FIGURE 2-313 411 1944 BRIDGE RELOCATION PLAN WITH NEW ABUTMENTS w �� �t •- f-TIWgar FL -OOP ..:enc f � � , „' � L d'.i�F•�** y.p, r.v.:m.. /16 /c elor a� 9. .. Cr, ,I rx,�,rT.rrra :a -so i P71LL ?E,67'BR1DGZ S-J.n,4 ,: rr SPRIETASSOCIATES -214202H01F02-3B PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA -MUNICIPAL CLASS EA 61 FIGURE 2-4 BAYHAM OFFICIAL PLAN SCHEDULE C, VIENNA SPRIETASSOCIATES -214202H01F02-4 PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA -MUNICIPAL CLASS EA 62 ------------------- OFFICIIAL PIAN OF THE 0 "� f , MUNICIPALITY of BAYH�AM SCHEDULE T' n,. VIENNA. d LAND USE / P and CONSTRAINTS EDISON DRIVE AREA NORTH OF BIG OTTER •�I rP r ? + CREEK REQUIRING '; ,,✓ p 7+ y" ACCESS (GREEN LINE) ,'� �/ f ✓ r i " �Ir � 4'r Land so � /,.,� I� csddo ml l / t IGf%may /�i� �.;� r al `r su llon l l j - ... � Li 8 di e /A iipasl Space BRIDGE hGi r raazald Lands t: i FC.m d Fninge rf r Petroleumeils I,msfin P Ft tl es r�a,ay�asa Of J+� ,u s / .( ,. Local Roads m,m w1alelootiarse r Ir,, 0420,246 aBii r! 4w melr'es u rf`y" Schedule C' farmspara at Officlall Plan, of dare Municipally of B3 yh— _l;l, umuust IMF ad In Ca jI6wwft the N att UI2NIa. renuIca0n Janu�.aty 2p12 SOURCE., OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM, JANUARY 2012 (EDITED EXCERPT); REFER TO COMPLETE PLAN FOR PLANNING PURPOSES SPRIETASSOCIATES -214202H01F02-4 PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA -MUNICIPAL CLASS EA 62 3. PROJECT ALTERNATIVES 3.1 MUNICIPAL CLASS EA ALTERNATIVES The Municipal Class EA (MCEA) document (2015 version) lists some of the possible alternative solutions for a bridge project that is subject to the Class EA planning process. General comments on water crossing alternatives are provided in MCEA B.2.3.3. Alternative Solutions, Grade Separations, (c) Water Crossings (page B-13): "Where a water crossing is necessary for a new roadway, there are very few practical alternatives to the water crossing which can be considered. In exceptional circumstances, where the water body is of such width or has such navigational requirements, a tunnel or a surface water transportation system, such as a ferry, might be considered as alternatives. A transportation deficiency specific to a water crossing site may require the replacement or modification of the existing roadway water crossing or the construction of a new roadway water crossing. Alternative solutions which may be considered are: Road Deficiencies: (i) modify the existing facility through non-structural improvements such as signing or traffic controls (ii) divert traffic to other existing roads and/or water crossings (iii) resolve a deficiency elsewhere in the road network (iv) restrictive traffic signing or closure of the road (v) reconstruct the water crossing (vi) "do nothing" Hydraulic Deficiencies: (i) increase hydraulic capacity (ii) "do nothing" " Based on a review of project requirements, four alternatives are considered (plus "Do Nothing"): Alternative A Old Mill Line Extension Road Alternative B Access Road to Light Line Alternative C Upgrade Creek Road Alternative D Edison Drive Bridge Replacement (Construct Replacement Panel Bridge on Existing Abutments) Alternative E Do Nothing Alternatives A, B and C are classified as alternative solutions (ii) and (iii) under road deficiencies: • divert traffic to other existing roads and/or water crossings • resolve a deficiency elsewhere in the road network These alternatives will result in the diversion of existing bridge traffic to another road. Since all three alternatives require substantial improvements to local roads, the alternative solution 'Deficiencies elsewhere in the road network" also applies. Alternative D implements alternative solution (v): • reconstruct the water crossing. SPRIET ASSOCIATES - 02.06.2016 - 214202H01-3.wpd 3-1 63 Figure 3-1 illustrates the road alignments for Alternatives A, B and C, in relation to the location of the Edison Drive Bridge (Alternative D). Figure 3-2 shows the same alternative alignments, overlaid on the Official Plan Land Use Plan for Vienna. Alternatives A and B are within the future Vienna residential area, while Alternative C is outside the Vienna settlement area. Alternative A would provide an internal street connection between the residential area on Old Mill Line and Soper Road and the Vienna urban community. Alternative B connects the urban Vienna area to Light Line and, unlike the other alternatives, provides a road through a designated future residential area that is now undeveloped agricultural land. 3.2 ALTERNATIVE A - OLD MILL LINE EXTENSION ROAD Initial work on the Class EA commenced in August 2014, following County of Elgin authorization. The Terms of Reference for the project anticipated that the preferred road alignment would be an extension of Old Mill Line, using an existing road allowance to connect to Edison Drive on the north side of the existing bridge (approx. 0.5 km long). However, initial project studies identified several concerns, including an undersized road allowance that would require widening, a potentially significant natural area that would be disturbed, and existing residences on both sides of the narrow historic Mill Street road allowance that could be adversely impacted by a road. Existing wells and underground aquifers were reported in the area, requiring a detailed hydrogeological assessment. A site review indicated that building a new road up the steep slope to connect to Old Mill Line would require costly slope stabilization. Figure 3-3A Alternative A -Air photo and Survey Sketch Comparison for Road Alignment • The actual road allowance is very narrow (only 12.125-12.344 metres wide in the east part), with an extra jog. Additional land will be needed. • The road allowance is closer to Big Otter Creek than anticipated. Road construction in the flood plain near the Creek is a concern, and may not be feasible. Figure 3-313 Alternative A - Site Photos • Photo A is a view along an existing trail / laneway east of the bridge • Photo B is along the former Mill Street (now regenerating with small trees), viewing east up a steep slope towards Old Mill Line. There are also steep side slopes. Note the shed on the adjacent residential property located in the upper right corner of the photo. • Photo C is a view west from the end of Old Mill Line, at the top of the steep road slope shown in Photo B. The sloped part of this former road is no longer accessible, even by ATV. SPRIET ASSOCIATES - 02.06.2016 - 214202H01-3.wpd 3-2 64 3.3 ALTERNATIVE B - ACCESS ROAD TO LIGHT LINE In late 2014, another access road alignment was proposed; connecting Edison Drive to Light Line. Status Report 2, dated November 12, 2014, outlined the proposed road alignment, which would also utilize existing road allowances (see Figure 3-4A) with some small acquisition areas. While the total length of the new road was longer (approx. 1.0 km), over half of the proposed road length would be within existing road allowances across open fields, which are designated for future development (as shown on Figure 3-2). There are no adjacent residences or potential land use conflicts along the Alternative B alignment. The first Class EA Notice was issued on January 23, 2015. Property owners adjacent to the proposed road alignment were contacted to discuss the project and obtain authorization for property access. Several technical studies were undertaken to evaluate Alternative B and prepare a cost estimate. Topographic Survey and Road Design - A topographic survey of the proposed access road alignment was completed by Spriet Associates in April and May 2015. The preliminary road design was prepared in late April, with subsequent minor revisions. In late August, following completion of the Geotechnical Study, further road design work was completed to incorporate geotechnical data on road bed design and minimum side slope requirements. Cut and fill quantities for road construction have then been calculated as part of the cost estimate. The proposed Alternative B road alignment is shown in Figure 3-413. Natural Heritage Review - Life science inventories, including a breeding bird study and three -season Floral Inventory have been completed by Biologic. One Special Concern bird was identified (Eastern Wood Pewee). Significant plant species included two Butternut trees and Giant St. John's Wort (S3). A subsequent Butternut Health Assessment report (submitted to the Ministry of Natural Resources and Forestry) concluded that the Butternuts were both hybrids and therefore not protected. Refer to Appendix for the Natural Heritage Study. Geotechnical Study - A draft report for the geotechnical investigation has been submitted by Golder Associates, dated August 14, 2015. The soil investigation consisted of 10 shallow augerholes (1.5 metres deep) located along the proposed road alignment. Augerholes in the north part of the site (field area) indicated a layer of sand under the topsoil. Samples taken on the slope area indicated silty sand, and samples from the lower valley area had silty clay under the silty sand. Recommendations on pavement and slope design were also provided. Archaeological Assessment - Stage 1 and 2 archaeological assessments have now been completed by Mayer Archaeological Consultants for all project areas anticipated to be disturbed by the proposed Alternative B road construction. Two sites required a more intensive Stage 3 assessment. One site (Location 4) appears to be a Euro -Canadian homestead site dating to the mid -1800's that requires full Stage 4 excavation. This site extends across the existing road allowance and cannot be avoided. A budget of $50,000 would be needed to complete the Stage 4 assessment. The road layout shown in Figure 3-413 is the basis for the preliminary cost estimate outlined in Table 3-1. A budget of $1,051,500. is proposed, based on a preliminary engineering design. Detailed design has not yet been completed for the proposed road and associated storm drainage system. Based on an Engineering Services Report to Elgin County Council, dated June 10, 2014, a budget of $540,000 has been allocated to construct a new access road that could replace the Edison Drive bridge. The preliminary budget of $1,051,500. for Alternative B is nearly double the allocated project budget. SPRIET ASSOCIATES - 02.06.2016 - 214202H01-3.wpd 3-3 65 Over 11,800 cu. metres of excess excavated material would have to be removed from the site. There are no known sites nearby where this substantial quantity of material could be deposited to reduce trucking costs, without causing adverse natural heritage, agricultural or archaeological impacts. For comparison purposes with Alternative D, costs for the heritage assessment, demolition of the existing bridge and bridge site restoration are included. However, Alternative B implementation is not contingent on demolition of the existing bridge (unlike Alternative D) and could be delayed. The budget in Table 3-1 includes an allowance of $50,000 for property acquisition, legal and survey costs. Property negotiations have not commenced, so it is not known if this allowance is sufficient. Similarly, regulatory agency approvals may require additional mitigation measures, which could increase the project budget. Figure 3-4A Alternative B -Existing Road Allowances to Be Utilized • The existing road allowances that would be utilized for Alternative B and shown in red shading. While the allowance is narrow (49.5 ft or 15.09 metres across the field area), it is sufficient for a local access road, given the flat field. However, additional land will be needed in the slope and valley areas. Additional land will also be needed to join the two parts of the allowance. This jog may have been around an early settlement building, since the Stage 4 archaeological site is in this area. Figure 3-4B Alternative B -Proposed Road Alignment The road alignment outlined in this Figure is the result of a topographic survey and engineering analysis to estimate construction quantities, based on geotechnical data and a reasonable slope for a local (50 kmh) road. The heavy red line indicates the approximate boundary of the disturbed area. This line has been used as a boundary for archaeological assessment purposes and the natural heritage review. Property acquisition areas were not finalized when work on this alternative was ended. Figure 3-4C Alternative B - Site Photos • Photo A is a view south from Light Line, along the existing road allowance. The entire road allowance, other than the row of trees along the property line, has been cultivated and is farmed as part of the adjacent field to the east. • Photo B is also a view south, taken part-way down the valley slope, on the former road. The narrow, eroded roadway can still be seen, although fallen branches and debris restrict vehicle access. SPRIET ASSOCIATES - 02.06.2016 - 214202H01-3.wpd 3-4 66 TABLE 3-1 PRELIMINARY COST ESTIMATE - ALTERNATIVE B (Access Road to Light Line) Item Est. Cost Total A. Site Preparation Al. Site clearing / grubbing to remove tree cover 25,000 A2. Strip and stockpile topsoil 8,700 A3. Traffic control and signage (Light Line access, Edison Drive bridge area) 2,000 A4. Silt fence around project perimeter (where required) 5,300 C5. Sub -Total $41,000 B. Road Construction Heritage Study on existing bridge, archival photo record (completedf) B1. Excavate / fill for road base (est. 26,000 m3), excess material disposal (off-site) 182,000 B2. Granular A, supply and place (est. 5120 tonnes) 92,200 B3. Surface treatment - double layer tar and chip (approx. 1.0 km road, 6.3 m. wide) 53,600 B4. Road drainage - storm drains 128,000 B5. Road drainage - manholes, catchbasins, outlets to Big Otter Creek 101,500 B6. Erosion protection (rip rap) for road ditches, catchbasins, etc. 25,000 B7. Place topsoil on sloped areas 7,800 B8. Supply / install erosion control mat, seed slopes (est. 12,600 sq. m.) 50,400 B9. Install barriers, signage at existing bridge (to be closed after road construction) 2,500 B10. Roadside cable guide rail / braces on curves (est. 300 m of cable guide rail) 12,800 Sub -Total $655,800 C. Additional Project Costs Cl. Class EA, Engineering, Technical Studies (approved budget, plus expenses) 72,900 C2. Geotechnical Study (completed) 3,900 C3. Archaeological Assessment, expanded Stage 2 review area (completed) 2,000 C4. Archaeological Assessment, Stage 3 sites - Locations 1 and 4 (completed) 24,500 C5. Archaeological Assessment - Stage 4 site (max. budget - to be completed) 50,000 C6. Heritage Study on existing bridge, archival photo record (completedf) 11,400 C7. Demolish / remove existing bridge after road completed (leave abutments f ) 100,000 C8. Bridge site restoration - remove road approaches, topsoil / seed�2) 10,000 C9. Allowance for property acquisition, legal and survey costs 50,000 C10. Contingency Allowance 30,000 Sub -Total $354,700 ESTIMATED TOTAL -ALTERNATIVE B $1,051,500 NOTES 1. Cost estimates are preliminary, and are rounded to nearest $100. HST not included. 2. Estimated costs for the heritage assessment, existing bridge demolition and site restoration are included for comparison purposes with Alternative D. SPRIET ASSOCIATES - 02.06.2016 - 214202H01-3.wpd 3-5 67 3.4 ALTERNATIVE C - UPGRADE CREEK ROAD Creek Road extends from the west end of Edison Drive, along the north bank of Big Otter Creek, then directly north to Light Line. The section of Creek Road to be utilized for Alternative C is approximately 1.5 km long, extending from the west end of Edison Drive to the start of the maintained section of Creek Road, which is about 0.5 km south of Light Line. Access to the south end of Creek Road is restricted by a farm gate installed across the road. It is understood that trespassing and vandalism problems have prompted installation of the farm gate. There are also "Road Closed" warning signs at both ends of the road section. Most of Creek Road is accessible for use by farm vehicles as a non -maintained farm lane, with the exception of the north 200-300 metres of road that has revegetated following a culvert washout and is no longer accessible. Figure 3-5A illustrates the location of Creek Road in relation the Edison Drive. Although Creek Road is currently not available for public access, it remains a public road allowance and has periodically been considered as a potential alternative route to the Edison Drive north area if the bridge is no longer functional. For example, prior to the start of the current Class EA, the Municipality of Bayham passed the following resolution at their March 20, 2014 Council meeting: "THAT the County of Elgin be requested to take the necessaryaction to rectify the situation caused by the downgrading of the bridge on Edison Drive, Vienna, by either repairing or upgrading the bridge to a standard that will legally accommodate vehicles of heavier weights such as emergency, fuel, garbage trucks and farm machinery or by undertaking road construction to bring Creek Road, from Edison Drive to Light Line, to a level that will accommodate such vehicles and be open for public use or any other option that is suitable to the Municipality's needs. " The costs to upgrade Creek Road for use as a municipal road are expected to exceed Alternative B, since the road is substantially longer and has a similar section with a steep grade (see Figure 3-5A for steep slope location). The road section requiring a culvert would either require full rebuilding (with a new culvert, erosion protection, improved side slopes, etc.) or land would have to be acquired for a new section of road constructed across farmland. In other areas, the close proximity of the road to Big Otter Creek would also have to be addressed, likely by acquiring additional land and constructing a new road away from the watercourse. In summary, the generally poor condition of longer Creek Road alignment, the steep slope area, the hazardous area near the Creek, and the significant culvert replacement would likely result in reconstruction costs substantially higher than the costs associated with Alternative B (which is not an affordable alternative). During the preliminary review of alternatives, it was concluded that the Creek Road alternative would be too costly for use as a year-round, maintained road, even though the accessible part of Creek Road can be used now as a farm lane and temporary access route. Figure 3-5A Alternative C - Creek Road Utilization Constraints • Road utilization constraints are indicated (closed area - no culvert, steep slope, areas where the road is near the Creek bank, road gate). Figure 3-513 Alternative C - Site Photos • Photo A shows the farm gate and "Road Closed" sign at the south end. • Photo B illustrates how Creek Road is very close to the watercourse bank. • Photo C is a view of the revegetated road near the culvert washout. Although the ground is obscured, extensive reconstruction will be needed. SPRIET ASSOCIATES - 02.06.2016 - 214202H01-3.wpd 3-6 68 3.5 ALTERNATIVE D - EDISON DRIVE BRIDGE REPLACEMENT The alternative of constructing a new replacement Edison Drive Bridge was considered before this Class EA was initiated. The capital cost for a new, conventional replacement bridge was estimated at approximately $2,000,000. Given the County's estimated daily average traffic count of only25 cars (AADT) on Edison Drive, this substantial expenditure for a new bridge could not be justified by the County. In response to the high estimated cost for Alternative B, and in consideration of the complex approval requirements for the new access road to Light Line, the County Engineering Services Department suggested that a lower-cost bridge alternative should be investigated. In particular, a pre -fabricated panel bridge was proposed as a potential solution, given the low daily traffic volumes. Alternative D follows this approach. Figure 3-6A is an example of the panel bridge installed on Clarke Road, Municipality of Bayham. This bridge was constructed in 2011 as a permanent bridge on a low -traffic road. The bridge offers full vehicle load capability and has no overhead structure to restrict large vehicle access. Following a review of the existing bridge and the original plans, it has been determined that the existing concrete bridge abutments can be modified for use with a new panel bridge. Similar to the Clarke Road bridge, the original bridge abutments were supported by a series of wood piles. Once the Edison Drive steel truss bridge is removed, the abutments will be modified to suit the new panel bridge. It is anticipated that bridge construction will require about two months, for removal of the existing bridge, abutment modification and panel bridge installation. During this time, there will be no access across Big Otter Creek. Properties located on Edison Drive north of Big Otter Creek will be provided with a temporary access along the section of Creek Road now used as a farm lane. Following authorization of an agreement between Elgin County and the property owners, a private lane (located on the 6475 Creek Road farm property) will be temporarily utilized for access around the section of Creek Road closed to traffic. The temporary access route will be used by approximately three residences, a farm operation and agricultural lots along Edison Drive. Provisions have been included in the project budget for minimal maintenance upgrades to Creek Road and the private lane. The work needed to utilize Creek Road is considered as road maintenance work on an existing municipal road. The temporary improvements to the private lane are being completed on private property with the agreement of the owners. Once construction is completed, the private lane will be restored to a pre -construction state. This temporary access route is not intended to meet municipal road construction standards, or be used by the general public. During construction, the temporary access route will be monitored and maintained as needed for vehicle access. A sign will be placed at south end of Creek Road stating: "TEMPORARY ACCESS ROUTE FOR USE BY PROPERTY OWNERS AND BRIDGE CONSTRUCTION VEHICLES DURING EDISON DRIVE BRIDGE REPLACEMENT. WARNING!! UNIMPROVED ROAD SURFACE AND STEEP SLOPES. USE AT OWN RISK. MAXIMUM SPEED 20 km PER HOUR." Similar signs will be placed at both ends of the private lane: "TEMPORARY PRIVATE LANEWAY FOR USE BY PROPERTY OWNERS AND BRIDGE CONSTRUCTION VEHICLES DURING EDISON DRIVE BRIDGE REPLACEMENT. WARNING P UNIMPROVED ROAD SURFACE. USE AT OWN RISK. STAY WITHIN FENCES ATALL TIMES. MAXIMUM SPEED 20 km PER HOUR." SPRIET ASSOCIATES - 02.06.2016 - 214202H01-3.wpd 3-7 69 The pre -fabricated panel bridge will be assembled on the south side. As new sections are added to the bridge, the structure is pushed towards the north bank of the Creek. One or more cranes are used to stabilize and position the structure. It is expected that most bridge -related workwill occur on the south side, minimizing the need for construction vehicle access to the north side (via Creek Road). The proposed budget for Alternative B is $756,400., which is almost $300,000 less than the Alternative B access road to Light Line. A cost estimate for Alternative D is provided in Section 5 of this Report. Figure MA Alternative D Example - Acrow Panel Bridge in Bayham • Photos of the panel bridge installed on Clarke Road in Bayham. The proposed Edison Drive bridge would be similar, except with a steel grating deck. Figure 3-613 Alternative D - Site Photos • Photos A and B show the Edison Drive road approaches to the existing bridge. The new bridge will have slightly raise approaches, with new steel guide rails. • Photo C is a view of the underside of the existing bridge, looking towards the concrete abutment that is to be retained for the new bridge. 3.6 ALTERNATIVE E - DO NOTHING Alternative E - Do Nothing For this Class EA, the 'Do Nothing' alternative would be continued use of the bridge, subject to load and height constraints, until bridge closure is required as a result of ongoing structural deterioration in the steel structure. The vehicle load rating on the bridge has already been substantially reduced to a 5 tonne weight restriction, so the next step in a 'Do Nothing' approach (assuming there are no structural repairs) would likely be bridge closure. Structural inspections of the bridge are normally required every two years. Given past concerns about the structural adequacy of the bridge, it is possible that the bridge could be closed on short notice, if concerns arise following an inspection. Incremental repairs on the bridge are not expected to remedy the significant structural deterioration that has already occurred. The existing bridge was understood to be structurally refurbished when relocated to the current Edison Drive location in 1944, with a new substructure and deck. Prior to the start of this Class EA, the bridge was estimated to require approximately $350,000. to replace the concrete deck with a lighter steel deck grating, and repair or replace the rusted steel beams and components. However, repairing the existing bridge structure would not change the height and width constraints on bridge access, and therefore does not address project requirements. Adopting the'Do Nothing' alternative would result in substantial problems if Edison Drive Bridge had to be closed, since the Edison Drive property owners, residents and agricultural workers would have no road access to the area. While Creek Road is accessible now by tractor or a four-wheel drive vehicle with off- road capability (subject to weather constraints), the section of Creek Road with the culvert washout does not support any type of vehicle access. The only access is along a private lane. While this temporary access approach is planned for use during the proposed Alternative D bridge replacement, only a small number of vehicles are anticipated to be using the temporary route, and the condition of the route will be closely monitored. This level of monitoring would not be feasible for regular use of Creek Road. Use of the temporary access route during winter weather conditions is not planned, and is not likely feasible. In summary, Alternative E 'Do Nothing' is not considered a viable project solution. SPRIET ASSOCIATES - 02.06.2016 - 214202H01-3.wpd 3-8 70 3.7 ASSESSMENT OF ALTERNATIVES Table 3-2 provides an assessment of project alternatives based on some standard MCEA screening criteria, (Appendix 3 - Screening Criteria), and criteria derived from the Problem Statement outlined in subsection 2.2 of this report. The following notes outline the approach to assessing the Problem Statement requirements (items PS 1 to 8) in terms of the project alternatives. 1. Provides permanent access to Edison Drive north area 2. Access for cars, trucks, farm, emergency vehicles All of the Alternatives, except Alternative E (Do Nothing), satisfy these requirements and provide a permanent access road for all specified types of road vehicles. 3. Cost-effective access solution • Only Alternative D provides a cost-effective access solution. • A cost estimate has not been prepared for Alternative A, but it is estimated to exceed Alternative D, based on valley -based road construction, slope stabilization and mitigation. • The Alternative B budget is nearly $300,000 more than Alternative D. Additional costs could result following detailed design and project approvals, including additional mitigation measures and property acquisition costs. • A cost estimate is not provided for Alternative C since it is estimated to substantially exceed the over -budget Alternative B. Alternative C (about 1.5 km long) is 50% longer than B. Although parts of Creek Road are used now as a farm lane, the road will essentially require a full reconstruction, relocation away from the watercourse bank, regrading and shaping the steep slope, plus constructing a new watercrossing for the washed-out culvert. • Although Alternative E does not require a significant expenditure, it is not a cost-effective solution, since the problem is simply postponed and not addressed. 4. Consideration to County and Municipal planning policies 5. Consideration to Provincial Policy Statement provisions • Alternative D is supported by planning policies, since it provides a viable access to the north Edison Drive area without adverse environmental impacts. Demolition of the existing bridge is addressed through the Cultural Heritage Evaluation Report (CHER) that has been prepared for this project and accepted by MTCS. • Alternative A requires further study to determine policy compliance. Alternative A would also provide an internal road link between urban Vienna and the Old Mill Line and Soper Road area. • Alternative B would construct a new access road north to Light Line and also provide (as a side - benefit to the municipality and local property owners) access to the designated Vienna residential area on the north side of Big Otter Creek. • Alternative C also requires further study. Unlike Alternatives A and B, Alternative C would link Edison Drive to Creek Road, a rural Bayham road outside the Vienna urban designation. This road link could lead to land use concerns along the adjacent Big Otter Creek and nearby agricultural areas. SPRIET ASSOCIATES - 02.06.2016 - 214202H01-3.wpd 3-9 71 Edison Drive is a designated part of the municipal road system. Alternative E would not maintain long term access to the north Edison Drive area, which is intended for significant future residential development in the Bayham Official Plan. 6. Minimize impacts on the environment • The Natural Heritage Study prepared for the project is provided in Appendix B. The Summary and Conclusion section of the Study states (page 20): "This Natural Heritage Report has assessed the natural heritage features and functions within the study area that includes lands of approximately 10ha with the objective to provide the best alternative, from a natural heritage perspective, to address the access constraints of the existing bridge. The alternative to construct a new panel bridge on the existing abutments provides the least amount of impact to natural heritage features and functions. With the other two alternatives (extend Old Mill Line or construct an access road to Light Line), natural heritage features and functions would be impacted considerably in comparison. Provided the recommended mitigation measures are implemented, there are no net effects to the natural heritage features and functions expected, and the project can proceed as proposed...." • The natural heritage mitigation measures referenced in the Natural Heritage Report for Alternative D are outlined in Subsection 5.2 of this Screening Report. It is emphasized that work on the proposed replacement bridge is planned to be completed within the existing road allowance and utilizes the existing abutments, with no in -water work. • Based on a preliminary natural heritage review, the Alternative A impacts will be difficult to minimize or mitigate. • It is anticipated that the adverse natural heritage impacts of Alternative B could be mitigated. However, design work on Alternative B was not finalized before changing the project focus to Alternative D, so regulatory agency comments on the Alternative B road alignment and design have not been obtained. The estimated construction cost for Alternative B could increase, depending on specific mitigation requirements. • Alternative C requires further study to determine impacts. An upgraded road may require some relocated sections away from the watercourse, a significantly reshaped valley road slope, and new culvert; all of which will likely have substantial environmental impacts. • Alternative E, although ineffective in terms of satisfying the project Problem Statement, does minimize environmental impacts with the 'Do Nothing' approach, at least in the near term. 7. Minimize maintenance requirements • Alternative D is expected to have the least maintenance requirements, since construction is limited to a new bridge structure. Alternative B, as a new road based on detailed engineering design and a series of technical studies, should also have reduced maintenance needs. • Given that the Alternative A road location would mostly be within a flood plain, there could be maintenance concerns associated with high water levels. Alternative C is the longest road alignment, with a significant length of road adjacent to Big Otter Creek and flood issues. Alternative E postpones maintenance on the existing bridge, resulting in further deterioration. SPRIET ASSOCIATES - 02.06.2016 - 214202H01-3.wpd 3-10 72 8. If applicable, utilizes part of an existing road allowance • Alternatives B and C would utilize significant existing road allowances. The road allowance for Alternative A is narrow and poorly positioned - too close to the watercourse. Further study is needed to determine how much of the road allowance could be utilized. In summary, the only alternative that satisfies the general Class EA screening criteria and the Problem Statement requirements is Alternative D - Edison Drive Bridge Replacement. SPRIET ASSOCIATES - 02.06.2016 - 214202H01-3.wpd 3-11 73 TABLE 3-2 ASSESSMENT OF ALTERNATIVES - SCREENING AND PROJECT FACTORS FACTOR ALT. A ALT. B ALT. C ALT. D ALT. E Alternative Description Old Mill Line Access Road Upgrade Edison Drive Do Extension Road to Light Line Creek Road Bridge Replacement Nothing CLASS EA SCREENING CRITERIA (from Appendix 3, Municipal Class EA) Municipal Class EA Schedule Schedule B Schedule B Schedule B Schedule B No change Permanent and intermittent watercourses water crossing not required for access new culvert needed, replacement bridge existing bridge and water bodies, navigable waterways feasibility not known on exist. abutments retained Groundwater and Subsurface conditions need groundwater, geotechnical study conditions not known no impact - no new not applicable subsurface studies prepared subsurface constr. Rare, endangered or significant assemblage further study needed natural heritage study required no impacts not applicable of wildlife fish and plant species study prepared Fisheries, fish habitat no water crossing water crossing at measures to avoid not applicable, unless culvert requires study construction impacts bridge collapses Environmentally sensitive area further study needed mitigation measures study required no impacts not applicable required during const. Hazard lands potential concerns - access roads extend through flood plain areas no impacts; LTRCA no change approval anticipated Woodlots need detailed study design -level review study required not applicable Natural Heritage Features need detailed study design -level review study required not applicable Ornamental or Street Trees design -level review no trees to be not applicable removed for const. Recreational Areas Big Otter Creek along north Edison Drive is an agricultural area; recreational uses are discouraged Tourist Facilities there are no known tourist facilities in the north Edison Drive area Historical Resources bridge removal is not required for access road utilization; however bridge heritage existing heritage existing heritage bridge would be closed and likely demolished to avoid evaluation, document bridge retained, but ongoing structural and safety concerns prior to demolition not structurally stable Archaeological Resources assessment required Stage 4 assessment assessment required not applicable First Nations Lands not applicable - no local First Nation lands (subject site is within urban Vienna area) Social Service Facilities not applicable - no nearby social service facilities Transportation Service Facilities road construction would improve local road connects to rural provides permanent future bridge closure transportation system within Vienna Bayham road system access solution for expected, loss of north Edison Drive road access for north area; construction Edison Drive area uses temporary unimproved road/lane Utilities existing electrical utility corridors to be considered in road alignment constr. utility locates not applicable FACTOR ALT. A ALT. B ALT. C ALT. D ALT. E Alternative Description Old Mill Line Extension Road Access Road to Light Line Upgrade Creek Road Edison Drive Bridge Replacement Do Nothing Sensitive or Special Planning Areas within Vienna urban, see hazard, flood, open space policies; no special planning areas Bayham rural area, hazard, woodlands existing bridge on municipal road, no special planning policies Prime Agricultural Areas / Specialty Crop Areas valley area valley and agric. area designated urban rural agricultural area not applicable Where project partially or entirely federally funded or involves federal land Not Applicable Works directly affecting "Great Lakes interconnecting channels" Not Applicable Niagara Escarpment Planning Area Not Applicable Parkway Belt Planning Area Not Applicable Oak Ridges Moraine Not Applicable Planning Act and Provincial Policy Statements (PPS) potential impacts mitigation measures to address concerns study required, poss. upgrade impacts consistent with PPS not a long term access solution PROBLEM STATEMENT ASSESSMENT (excerpt from Problem Statement, see report page 1-3 above) The problem to be addressed is to provide a permanent access to the Edison Drive area north of Big Otter Creek that can be accessed by car, truck, farm and emergency vehicles. The project solution should be cost-effective, give consideration to Municipal, County and Provincial planning policies, minimize environmental impacts and maintenance requirements. For alternatives that propose an access road as a project solution, existing road allowances that connect to Edison Drive should be evaluated to determine if at least part of an existing road allowance could be utilized...." PROBLEM STATEMENT REQUIREMENTS ALT. A ALT. B ALT. C ALT. D ALT. E 1. Provides permanent access to Edison Drive north area 6/ 6/ 6/ 6/ X 2. Access for cars, trucks, farm, emergency vehicles 6/ 6/ 6/ 6/ X 3. Cost-effective access solution ? X X ✓ X 4. Consideration to County and Municipal planning policies ? ? 6/ X 5. Consideration to Provincial Policy Statement provisions ? ? 6/ X 6. Minimize impacts on the environment ? ✓ 7. Minimize maintenance requirements X ✓ X ✓ X 8. If applicable, utilizes part of an existing road allowance SUMMARY -Addresses Problem Statement X X X ✓ X SYMBOLS: ✓ SATISFIES REQUIREMENT X DOES NOT SATISFIES REQUIREMENT - - NOT APPLICABLE ? FURTHER STUDY NEEDED rN FIGURE 3-1 LOCATION OF CLASS EA PROJECT ALTERNATIVES SPRIETASSOCIATES -214202H01F03-1 PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA -MUNICIPAL CLASS EA FIGURE 3-2 PROJECT ALTERNATIVES - BAYHAM OFFICIAL PLAN SCHEDULE C, VIENNA SPRIETASSOCIATES -214202H01F03-2 PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA -MUNICIPAL CLASS EA 77 ------------------- CREEK ROAD OFFICIAL PLAN r`" n✓"" OF TIFF 0 r'MUNICIPALITY of BAYHAM r �,;,., SCHEDULE 'C' ALTERNATIVE B"" CREEK ROAD ACCESS ROAD TO . IL"" IC B y� CLOSED TO TRAFFIC VIENNA.. LIGHT LINE (NO CULVERT) (ORANGE LINE) d`; r' E✓r („AND USE and CONSTRAINTS of " EDISON DRIVE AREA i rf �✓ I ", Illl.. NORTH OF BIG OTTER �I ? ��✓"` CREEK REQUIRINGI ,,✓'✓, p 7 y" ALTERNATIVE C ACCESS (GREEN LINE) ♦� s �.�! UPGRADE CREEK , ROAD +" �� ✓ A ALTERNATIVE A YELLOW LINE ( ) �'� ✓' /`� - ✓' - OLD MILL LINE (; it err Ilse ENSION '.. Rosial ✓., J rm%r�i%/� '`� (BLTUE LINE) ��+,, r:�a u(/ori°el' ✓, a. ✓ r' pllWlg G�aarvdrme ayrdrr ��P � fl ��\� �I Insd all ✓ ,�.. .. r �� f r � WA Mcluslual ,+ r ,., ��r '✓ �:. �Il✓ d f h c.. Opnan Space ,/ r Fr j �♦ ,�:_ rrl @, f °. 'l9 Hamd Lands ALTERNATIVE D� T;. r Rd Fninge .l+nq4 r ✓ >~~r /. -"' CONSTRUCT;Fwdway REPLACEMENT F., PANEL�° o�ii/r .. BRIDGE CREEK lxslllngPetroleum JalllaNXISTING ✓ , BUTMENS ROAD AJ ' a�uttds GATE rwJ°✓,FF,, / d u+✓ Cauty'oads ' s nr q �4r % ✓ ✓; Y,r ^-- Loral Roads � 0� wlaleIcllo se lfp 4?✓ d l"4 '✓ w lu " r r ' � lird¢iP✓'Ip /�l' r ,, 0 420 240 480 � ✓`" " ' GW1�tlr'G�s b J( of 80ha 1. c, farms. papa al of iclall Plan of Th I64uniclpallty of'Baylaam ams must In road In conjunctfon wft lam watten oas't. January 2012 SOURCE., OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM, JANUARY 2012 (EDITED EXCERPT); REFER TO COMPLETE PLAN FOR PLANNING PURPOSES SPRIETASSOCIATES -214202H01F03-2 PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA -MUNICIPAL CLASS EA 77 FIGURE 3-3A ALTERNATIVE A - AIR PHOTO AND SURVEY SKETCH COMPARISON FOR ROAD ALIGNMENT SPRIETASSOCIATES -214202H01F04-3A PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA -MUNICIPAL CLASS EA FIGURE 3-313 ALTERNATIVE A - SITE PHOTOS A. VIEW EASTALONG EXISTING TRAIL, LOCATED EAST OF BRIDGE (PHOTOS: OCTOBER 10, 2014) B. VIEW EAST UP SLOPE, ALONG FORMER MILL STREET C. (BELOW) VIEW WEST FROM OLD MILL LINE TOWARDS PROPOSED ALIGNMENT SPRIETASSOCIATES -214202H01F03-3B PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA -MUNICIPAL CLASS EA 79 FIGURE 3-4A ALTERNATIVE B - EXISTING ROAD ALLOWANCES TO BE UTILIZED SPRIETASSOCIATES -214202H01F03-4A PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA -MUNICIPAL CLASS EA 80 P 11R cxfi 2 P.,�y ry .n m m..✓, � y PART M uxx as. cs>x. ,h a - 1 PMT '$�t'1InC1MJ0 4 *I �n U;yt ...... �A71 w rK,ew 4,pT rwsa Sr4�4 Lila a.ri M ,+.« ,.. � Y M emrwn wne'r �r ".. ..i PART OF BLOCKS A, 9AND C REOSTENFED PLAN SN PART OF LOTS 14 AND 16 g, .. C'ONCESSIION S d.R"z�✓7,...,.,.. 'y"y y."t�+'JAT rxaae� rv� � An.MAM �ff G The X ldN,- t CMN O4NNSNIP OF BAkMA COUNTY OF ELGYN J « �., ""Ywy .,,. xe %CMd - I OMpI Mil F"FR IM1WMA'L �„„ w ownl.ror. wwrv.'nu wmew xm a,'.ma S EXISTI N G' ROAD ALS LOW A NCE TO BE USED FOR ROPOSED ACCESS BROAD (SHADED AREA)PART 1 I T442. .f rt 00, u ppyq � w Y R' p e re g PART 2 x 8 w. f iTT +-+ ti t,a,, +wn mu r« �'W 4c MMS ik ,y;A !r'A RF Y a � L,CM.:'ri A Y � SURv'S �YrTK1GA1� Y �s xM yd �` Al WA a .w'`4v ILEpEND dA'df�d! NOTES M• C'C :. rew* 51,Sty-1 - +w ..�.. nur«s+wwww a ,' F .,. CURRENT //// Pt ~. / /// ..•� KIM WUSTED SURVE"ANG LM EXISTING EDISON DRIVE BRIDGE ALIGNMENT OF BIG OTTER CREEK "" a awa rnrsi awro suarars w SPRIETASSOCIATES -214202H01F03-4A PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA -MUNICIPAL CLASS EA 80 FIGURE 3-413 ALTERNATIVE B - PROPOSED ROAD ALIGNMENT BOUNDARY �©� / PROJECT AREAA- EXIST. ROAD ALLOWANCE NOT NEEDED FOR ROAD; POTENTIAL TRANSFER TO PROPERTY (GREEN AREA- 0.080 ha) EXISTING ROAD ALLOWANCE (GRAY SHADED AREA) NOTE. REFER TO SURVEY PLANS FOR DETAILS SOURCES: AIR PHOTO -EAST ELGIN MAPPING SERVICE; LOT BOUNDARIES FROM REG. PLAN 11R-7082 TOPOGRAPHIC MAPPING PROVIDED BY SPRIETASSOCIATES, APRIL -MAY 2015 NOTE: THIS FIGURE IS CONCEPTUAL AND HAS BEEN REDUCED FROM ORIGINAL 11"x 17" FORMAT. PROPERTY TO BE ACQUIRED FOR NEW ROAD IS NOT SHOWN ON THIS FIGURE SPRIETASSOCIATES -214202H01F03-4B PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA -MUNICIPAL CLASS EA 81 FIGURE 3-4C ALTERNATIVE B - SITE PHOTOS A. VIEW SOUTH FROM LIGHT LINE B. (BELOW) VIEW SOUTH, DOWN FORMER ROAD SLOPE (PHOTOS: OCTOBER 10, 2014) SPRIETASSOCIATES -214202H01F03-4C PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA -MUNICIPAL CLASS EA 82 FIGURE 3-5A ALTERNATIVE C - CREEK ROAD UTILIZATION CONSTRAINTS SPRIETASSOCIATES -214202H01F03-5A PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA -MUNICIPAL CLASS EA FIGURE 3-513 ALTERNATIVE C - SITE PHOTOS A. VIEW WEST FROM EDISON DRIVE TOWARDS CREEK ROAD GATE (PHOTOS: A- OCT. 10, 2014; 8 - MAR. 22, 2016; C - SEP. 4, 2015) B. CREEK ROAD ALONG BIG OTTER CREEK C. (BELOW) CLOSED PORTION OF CREEK ROAD IS USED AS UTILITY CORRIDOR SPRIETASSOCIATES -214202H01F03-5B PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA -MUNICIPAL CLASS EA 84 FIGURE 3-6A ALTERNATIVE D EXAMPLE -ACROW PANEL BRIDGE IN BAYHAM A. VIEW SOUTH ACROSS CLARKE ROAD BRIDGE (PHOTOS: AUGUST 5, 2015) B. VIEW OF BRIDGE ABUTMENT C. (BELOW)ANGLE VIEW OF BRIDGE SPRIETASSOCIATES -214202H01F03-6A PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA -MUNICIPAL CLASS EA 85 FIGURE 3-613 ALTERNATIVE D - SITE PHOTOS A. NORTH SIDE APPROACH TO EXISTING BRIDGE (PHOTOS: A -AUG. 5, 2015; 8 - SEP. 4, 2015; C - NOV. 19, 2015) B. SOUTH APPROACH ALONG EDISON DRIVE TO BRIDGE C. (BELOW) VIEW SOUTH SHOWING UNDERSIDE OF DECK AND ABUTMENT SPRIETASSOCIATES -214202H01F03-6B PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA -MUNICIPAL CLASS EA 86 4. PUBLIC AND AGENCY CONSULTATION Section 4 of this Report is an overview of the public and agency consultation program completed as part of this Class EA. For more detail, refer to the Documentation Report that is prepared as part of the Class EA planning process. The Documentation Report (also referred to as a Class EA Project File) is made available (with this Screening Report) for public review during the Notice of Completion period, and consists of a document list for the project, with copies of each listed document. All relevant correspondence and project reports are included. 4.1 CONSULTATION PLAN The Municipal Class Environmental Assessment, 2011 (MCEA) outlines the consultation requirements for a Class EA project planning process. While there are certain mandatory requirements, a consultation program should reflect the type and extent of the proposed project. A Consultation Plan is intended to identify the type and extent of consultation suited to a specific project. MCEA Appendix 5 - Consultation, lists the key items: • who is to be consulted • what they will be consulted about • where they will be contacted in the process • how they will be consulted, i.e. what methods will be used • how input from the public will be integrated in the study and the decision-making • the manner in which comments and concerns will be responded to • how the plan will be monitored to determine its effectiveness MCEA Appendix 3 - Screening Criteria, identifies appropriate contacts for various projects, with the following to be contacted in all cases: • MOE Regional Office - EA Co-ordinator (and other appropriate MOE offices) • property owners adjacent to project site • local Area municipality (as appropriate) • local Regional municipality (as appropriate) • County or Planning Board • potentially affected members of the public, landowners and adjacent municipalities Project Scope for Consultation The proposed Edison Drive Bridge replacement project has been a combined road and bridge project over the Class EA planning process, based on consideration of road construction alternatives and bridge replacement. The proposed bridge replacement project has a relatively low impact since the existing abutments are reused, and there is no significant disturbance to the watercourse or bank areas. All installation and construction work occurs within the existing Edison Drive road allowance, and no natural areas are disturbed. 1. Groups to be Consulted Groups and organizations to be consulted include: • Ministry of the Environment and Climate Change (MOECC), Regional EA Coordinator/ Planner • Conservation Authority, Ministry of Natural Resources and Forestry • Ministry of Tourism, Culture and Sport (heritage bridge evaluation) • Ministry of Municipal Affairs and Housing, Agriculture, Food and Rural Affairs SPRIET ASSOCIATES - 02.06.2016 - 214202H01-4.wpd 4-1 87 • Ministry of Aboriginal Affairs; any specified First Nations • other applicable regulatory government agencies • property owners adjacent to project site and/or impacted by proposed project • utility companies responsible for utility services in the project area 2. Subjects for Consultation • Consultation on the proposed project in accordance with MCEA provisions 3. Timing for Consultation There are a minimum of two consultation periods for a Schedule B Class EA project: • (1) Class EA Notice - Project Initiation and Consultation • (2) Notice of Completion (30 day notice and appeal period) 4. Consultation Methods • (1&2) Two consecutive newspaper ads placed in the local newspapers (Aylmer, Tillsonburg) for each of the Class EA notices. • (1 &2) Notice and Location Plan mailed to each property owner within the circulation area • (1) Public Meeting / Public Information Centre to outline and discuss the proposed project; comments form available at the meeting; to be held at a community facility in the area • (1) Class EA Notice, Location Plan, Agency Notice and Response form mailed to each review agency (and utility company) for the first EA Notice; comment form attached • (2) Notice of Completion, Location Plan and Agency Notice mailed to each agency and utility company for the second EA Notice (Notice of Completion). • (2) Notice of Completion, plus additional Notice to MOECC as required by MCEA. • (1 &2) Notice and Location Plan mailed to any additional persons or organizations that have requested project notification. • Where appropriate, follow-up notices and correspondence will be sent by e-mail. 5. Integrating Public Input • Correspondence from the public, agencies, circulated to Municipal staff and project consultants • Relevant correspondence included in Class EA documentation (Documentation Report) • Property owner mailing lists (names, addresses, roll numbers) are provided to the Municipality. SPRIET ASSOCIATES - 02.06.2016 - 214202H01-4.wpd 4-2 88 6. Addressing Comments and Concerns • Comments from the public / agencies are requested to be in writing for EA documentation. Comments and concerns will be reviewed and, where applicable, responses will be provided in writing either by e-mail or letter mail. Verbal comments by phone or in meetings will be considered as informal discussions and should be confirmed in writing. • Class EA correspondence with the public and agencies on project comments and concerns will be copied to Municipal staff. Any significant items that impact the parameters or feasibility of the project will be reviewed with Municipal staff in draft form prior to submission. 7. Monitoring the Consultation Plan • If needed, special meeting arrangements will be made to discuss specific concerns. • If issues are identified that have a wider public or agency scope, or if the project undergoes significant changes during the Class EA planning process, then the notice circulation may have to be adjusted to include additional property owners and / or review agencies. 4.2 FIRST NOTICE The first Class EA Notice was issued January23, 2015, as a "Notice of Project Initiation and Consultation". At that time, the preferred project alternative was Alternative B - Access Road to Light Line. This Notice was considered preliminary (no public meeting), as technical site studies had not yet commenced. Internet Posting The Notice (Figure 4-1A) and Location Map (Figure 4-1B) were posted to the Elgin County web site (www.elgincounty.ca) by County staff on January 23, 2015, (the Notice issue date) as Adobe Acrobat PDF files for downloading. Newspaper Notices Copies of the Notice have been placed in the following newspapers: • Aylmer Express - January 28 and February 4 • Tillsonburg Independent newspaper - January 28 and February 4 Property Owner Circulation Property owner circulation was based on a circulation area that included the subject bridge, the Edison Drive north area and properties near the proposed Alternative B access road alignment to Light Line (see Figure 4-2). Each owner within the area is mailed a copy of the EA Notice and Location Map. The rationale for the circulation area includes: 1. Properties within and adjacent to the proposed new road 2. Properties adjacent to the Edison Drive Bridge approach road (Queen to bridge) 3. Properties adjacent to the section of Edison Drive that require road access if bridge closed 4. Residential properties fronting on Light Line, near the proposed new road intersection SPRIET ASSOCIATES - 02.06.2016 - 214202H01-4.wpd 4-3 89 Review Agency Circulation The following regulatory agencies and utilities are considered to be Review Agencies for this EA. Southwest Regional Office, Ministry of Environment and Climate Change Manager, Consultation Unit, Ministry of Aboriginal Affairs Aylmer District, Ministry of Natural Resources Western Municipal Services, Ministry of Municipal Affairs and Housing SW Ontario - Env. & Land Use, Agriculture, Food and Rural Affairs Culture Services Unit, Ministry of Tourism, Culture and Sport Long Point Region Conservation Authority Asset Sustainment Manager, Hydro One Networks Inc. Eastlink (Aylmer) Eastlink (Halifax, Nova Scotia) Natural Resource Gas Limited 4.3 SECOND NOTICE The second notice was issued February 8, 2016 (see Figure 4-3A). This Notice indicated that the proposed project had changed to a bridge replacement project (see Location Map, Figure 4-313). The Notice also advertised a public meeting on February 25, 2016 at the Bayham Municipal Office. The property owner circulation area for the second notice (Figure 4-4) was expanded to include properties fronting on Creek Road, from Edison Drive north to Light Line. These additional properties were included since Creek Road was planned as a temporary access route for residents on Edison Drive north. Review Agency Notices were mailed and e-mailed to the following agencies: Craig Newton, Environmental Planner Rachael Manson -Smith, Manager (Acting) Heather Riddell, District Planner Bruce Curtis, Regional Director (Acting) Drew Crinklaw, Rural Planner Joseph Muller, Heritage Planner Cliff Evanitski, General Manager/Sec. Treasurer Hohahes Leroy Hill, Secretary Chief R. Stacey LaForme Chief Sheri Doxtator Tony lerullo, Asset Sustainment Manager William Blake, President and General Manager Ministry of Environment and Climate Change Ministry of Aboriginal Affairs Aylmer District, Ministry of Natural Resources Ministry of Municipal Affairs and Housing Agriculture, Food and Rural Affairs Ministry of Tourism, Culture and Sport Long Point Region Conservation Authority Haudenosaunee Confederacy Chiefs Council Mississaugas of the New Credit First Nation Oneida Nation of the Thames Hydro One Networks Inc. Eastlink, Aylmer Eastlink, Halifax Natural Resource Gas Limited For both notices, each Agency Notice and Response Form is individually addressed. Refer to the project Documentation Report for further details. SPRIET ASSOCIATES - 02.06.2016 - 214202H01-4.wpd 90 The advertised public meeting was held on February 25, 2016 at the Bayham Municipal Office. The Agenda for the meeting is attached (Figure 4-3C). Representatives from Elgin County Engineering Services, the Municipality of Bayham Council and Spriet Associates were in attendance. No local property owners or other members of the public attended. 4.4 PROJECT COMMENTS The Class EA planning process forthe proposed Edison Drive Bridge Replacement project has considered three alternatives: • Alternative A Preliminary review, September - November 2014 (no EA Notice) • Alternative B First EA Notice, January 23, 2015 • Alternative D Second EA Notice, February 8, 2016 Proposed Notice of Completion, June 14, 2016 As part of the Class EA planning process, a Documentation Report has been prepared as a separate report, providing an itemized list of project correspondence, interim reports, notices, plans, etc. that are relevant to the proposed Edison Drive Bridge Replacement project. With regard to documentation, the focus is on correspondence relating to project design, approval and public / agency consultation for the preferred project alternative - Alternative D. Site-specific private property items, such as the arrangements for the temporary use of Creek Road area property, are generally not part of the Class EA documentation. Table 4-1 summarizes project comments received during the project that relate to the proposed Edison Drive Bridge replacement project. For a more comprehensive listing of project documentation, plus document copies, refer to the separate Documentation Report, which will be available for public review during the Class EA Notice of Completion period. Notes are provided in Table 4-1 indicating how each of the comments can be addressed. All comments have either been addressed already, are procedural items (EA Notice circulation, etc.), or will be considered during detailed design. SPRIET ASSOCIATES - 02.06.2016 - 214202H01-4.wpd 4-5 91 TABLE 4-1 PROJECT COMMENT REVIEW DATE CURRENT APPROACH TO PERSON/AGENCY COMMENT ISSUE / CONCERN ADDRESSING COMMENT January 13, 2015 (e-mail/letter) "Please be advised at the regular Council meeting of the Bayham Council resolution supporting the Municipality of Bayham held January 8, 2015 the Class EA. Brenda Gibbons following resolution was passed: Clerk's Assistant Municipality of Bayham THAT the Council of the Corporation of the Municipality of Bayham approve a 'Class EA Notice of Commencement' as prepared by Elgin County's consultant to formally initiate the Class EA planning process; AND THAT Council adopt the EA Problem Statement.... " January 16, 2015 (e-mail) '... In response to the draft proposal to route Edison Comments considered in the design of Drive north and east of the existing bridge, LPRCA staff the Alternative B road alignments. Ben Hodi, Water Resources has the following preliminary comments: Analyst / Regulations Officer 1. Detailed topographic information will be required, An application for the proposed Long Point Region 2. There is concern for the potential of filling within the replacement Edison Drive bridge has Conservation Authority 100 -year flood plain extent, been submitted to LPRCA and has been (LPRCA) 3. The proposed road may be subject to erosion of Big recommended for approval. Otter Creek, 4. Drainage must be maintained...." January 30, 2015 (e-mail/letter) Note: Correspondence includes an e-mailed letter The Preliminary Assessment Checklist (see excerpts below), 'Aboriginal Consultation was completed on the basis of project Bob Aggerholm, Environmental Information" and "Preliminary Assessment Checklist: Alternative B (the preferred alternative in Planner/ Regional EA First Nation and Metis Community Interests and Rights". early 2015). Following further Coordinator, Refer to the Documentation Report for complete correspondence and clarification with Ministry of the Environment and correspondence and a completed copy of the above- MOECC, First Nations were circulated as Climate Change noted Checklist. part of the second EA Notice, with (MOECC) Alternative D as the preferred alternative. "This letter is in response to the Notice of Commencement for the above -noted project. This is to advise you of the following Ministry instruction regarding First Nations and Metis community consultation in the MEA Class EA process.... " "... A draft copy of the Project File or Environmental Study Report (ESR) should be sent to the appropriate Ministry of Environment regional office prior to the filing of the final report as applicable, allowing a minimum of 30 days for the ministry's technical reviewers to provide comments. Please also forward the Notice of Completion and Project File / ESR to the appropriate regional office when completed.... " May 15, 2015 (letter) Correspondence interpreted "... as a request for See related MOECC correspondence. All information about which Aboriginal communities may First Nations listed were contacted for the Corwin Troje, Manager have rights or interests in the project area. second Class EA Notice. Ministry Partnerships Unit Ministry of Aboriginal Affairs Contact information provided for the following: (MAA) Haudenosaunee Confederacy Chiefs Council • Mississaugas of the New Credit First Nation • Oneida Nation of the Thames MAA does not wish to be kept informed of the progress of the project; please be sure to remove MAA from the mailing list. SPRIET ASSOCIATES - 02.06.2016 - 214202H01-4.wpd 4-6 92 TABLE 4-1 PROJECT COMMENT REVIEW DATE CURRENT APPROACH TO PERSON/AGENCY COMMENT ISSUE / CONCERN ADDRESSING COMMENT January 8, 2016 (e-mail/letter) (See excerpt from correspondence below) Resolution from the Bayham Council in support of a prefabricated bridge with an Brenda Gibbons, approximate 5.62 metre wide clearance. Clerk's Assistant, Municipality of Bayham This resolution confirmed Bayham's support for the proposed replacement bridge. Please be advised the resolution below was passed by the Council of the Municipality of Bayham at the recent regular meeting held January 7, 2016 in regard to the Proposed Edison Drive Bridge replacement. Moved by: Deputy Mayor Southwick, Seconded by: Councillor Breyer THAT correspondence from Spriet Associates re Proposed Panel Bridge be received for information; AND THAT The Council of the Corporation of the Municipality of Bayham supports the Elgin County proposed new Edison Drive prefabricated panel bridge with approximate clearance measurements of 5.62 metres (18 ft. 5 in.) in width. CARRIED" March 3, 2016 (e-mail) 'A permit is required from the Long Point Region The LPRCA application form and Conservation Authority. A complete application form, stamped engineering plans have been Bonnie Bravener plans, sediment and erosion control and a description of submitted for review and permit approval. Resource Technician, the method of construction should be included in the Long Point Region submission. In a June 1/16 report to the LPRCA Conservation Authority Board, staff recommended approval of (LPRCA) It is staffs understanding that it is expected that there will the project. be no in -water work required during all phases of construction. Of concern to the LPRCA is ensuring the capacity of the new structure to pass floodwaters will be maintained and the relief for higher flood flows will be maintained on the north side of the structure. " March 3, 2016 (e-mail/letter) Note: Correspondence includes an e-mailed letter The March 3/16 correspondence from (see excerpt below), 'Aboriginal Consultation MOECC was in response to circulation of Craig Newton, Regional Information" and "Preliminary Assessment Checklist: the second Class EA Notice. MOECC will Environmental Planner/ First Nation and Metis Community Interests and Rights". be sent a copy of this Screening Report Regional EA Coordinator, Refer to the Documentation Report for complete for review, in addition to the Notice of Ministry of the Environment & correspondence. Completion. Climate Change, Southwestern Region (MOECC) The First Nations communities identified in May 2015 Ministry of Aboriginal Affairs correspondence were circulated copies of the second Class EA Notice, and will be sent the Notice of Completion. "This letter is this ministry's response to the Notice of Commencement recently received for the above noted project. ... ... As you know, the Class EA planning process includes consultation with interested stakeholders, evaluation of alternatives, assessment of the effects of the proposed works and identification of measures to mitigate any adverse impacts. In addition to public agencies, and the general public, consultation with First Nations and Metis is required.... ... Please keep this office fully informed of the status of this project as it proceeds through the Class EA process.... " March 7, 2016 (e-mail/form) "EastLink has an existing copper telephone distribution Utility services will be reviewed as part of cable in the vicinity of the Edison Drive bridge that may detailed engineering design Al Carnahan conflict with the bridge replacement work." Eastlink, Aylmer Note: Comment provided on EA Response Form; location of cables shown on marked up Location Map SPRIET ASSOCIATES - 02.06.2016 - 214202H01-4.wpd 4-7 93 TABLE 4-1 PROJECT COMMENT REVIEW DATE CURRENT APPROACH TO PERSON/AGENCY COMMENT ISSUE / CONCERN ADDRESSING COMMENT March 11, 2016 (e-mail/letter) (See excerpt from correspondence below) This letter is a MTCS review and acceptance of the CHER for the existing Joseph Muller, Edison Drive Bridge. The CHER Heritage Planner, Culture recommendations are included as Class Services Unit, Ministry of EA mitigation measures in this Report. Tourism, Culture and Sport Preparation of the CHDR is considered a (MTCS) mitigation measure for the project, and will be finalized once the Class EA is completed. Archaeological Resources Stage 1-4 archaeological assessments (AA) have been undertaken by archaeologists licenced under the OHA, who are responsible for submitting the reports directly to MTCS for review. It is understood that two archaeological sites of cultural heritage value or interest have been identified and the intent is to mitigate these sites through conservation in situ. Built Heritage and Cultural Heritage Landscapes A cultural heritage evaluation report (CHER) was conducted to determine whether the subject bridge retained cultural heritage value or interest (CHVI) and concluded that it did, although it is not designated under the Ontario Heritage Act nor included in the Municipal Register of Heritage Properties. The preliminary preferred alternative for this EA project was to retain the Edison Drive Bridge and construct a new crossing nearby: archaeological assessment of the proposed corridor identified archaeological CHVI along this route, and the revised preferred alternative is to replace the existing bridge. Commemoration of this bridge with a heritage plaque is proposed, and the draft Cultural Heritage Documentation Report (CHDR) has been submitted to document the history behind the bridge, in addition to its physical attributes, which it does appropriately. Some further information in the CHDR would be useful in order to provide a broader context for the decisions made on this project, including the balance between the conservation of the archaeological sites and removal of this bridge. The evaluation of alternatives at the overall EA level takes this into account, along with budgetary and other tangible factors, but the acknowledgement of their role in the decision-making process will provide a rationale for the course of action chosen in the CHER and CHDR. In addition, while this may also be detailed in other documentation at the overall EA level, the alternative for relocation of the bridge for passive commemoration is not presented or explored, although such an alternative may prove similarly unviable as reusing it as a bridge elsewhere. Commemoration of the existing bridge through the incorporation of sympathetic or referential design components, whether structural or aesthetic, into the new bridge may also be considered. Environmental Assessment Reporting All technical heritage studies and their recommendations are to be addressed and incorporated into EA projects. Thank -you for consulting MTCS on this project: please continue to do so through the EA process, and contact me for any questions or clarification. " April 4, 2016 (e-mail/letter) (See excerpt from correspondence below) MNCFN will be sent a copy of the Notice of Completion. Project reports and related Fawn D. Sault, documentation for the proposed project Consultation Manager, will be available for review on the Elgin Mississauga of the New Credit County web site during the Notice of First Nation (MNCFN) Completion period. Thank you for the notification sent to The Mississaugas of the New Credit First Nation (MNCFN) regarding the Proposed Edison Drive Bridge Replacement, Vienna. We have reviewed the document you have provided and determined that, at this time, MNCFN has a low level of concern about the project. Please see the attached letter for more information. Respectfully, we ask that you immediately notify MNCFN if there are any changes to the project as they may impact MNCFN's interests. Additionally, MNCFN requests a copy of all associated environmental and/or archaeological reports. These can be electronic copies, if you prefer. Furthermore, MNCFN employs Field Liaison Representatives who must be on location whenever any fieldwork for environmental and/or archaeological assessments is undertaken. If additional work is scheduled, please notify us as soon as possible so that we may work together to discuss and arrange for MNCFN's participation...." Note: A two page letter addressed to Clayton Watters, County of Elgin, was attached to the e-mail. Refer to the Documentation Report for complete correspondence. April 19, 2016 (e-mail) "Based on that information, we are not requesting any MNRF was circulated project information further consultation or information. If the nature of the as part of the second Class EA Notice. Andrea Fleischhauer project changes, you may wish to contact our office." This e-mail confirms that the proposed District Planner, Aylmer District, bridge project does not require more Ministry of Natural Resources Note: This is the final e-mail in a series. Refer to the extensive project consultation or and Forestry (MNRF) Documentation Report for complete correspondence. information. SPRIET ASSOCIATES - 02.06.2016 - 214202H01-4.wpd 4-8 94 FIGURE 4-1A CLASS EA NOTICE - JANUARY 23, 2015 SPRIET ASSOCIATES -2142021-1011`04-1 A PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA- MUNICIPAL CLASS EA 95 County of Elgin and Municipality of Bayham PROPOSED EDISON DRIVE, ACCESS ROAD, VIENNA Class Environmental Assessment NOTICE OF PROJECT INITIATION AND CONSULTATION A new municipal access road is needed to connect the Edison Drive area north of Bigi, Otter Creek in Vienna, Municipality of Bayham, to the local road system, This area is now accessed using the Edison Drive Bridge, which is owned and maintained by the County of Elgin. Followingi, a recent engineering review, the bridge ha,s a restricted load capacity rating that does not permit (large trucks, including, some emergency vehicles, to cross the bridge. Larger farm: vehicles are allso, restricted from using the bridge by both the reduced! load rating and size limitations imposed' by the steel bridge structure. Properties located north of Big Otter Creek that require access include three residential buildings, a farm operation and some agricultural lots. The Edison Drive bridge was originallyconstructed in 1907 and relocated tothe Current location on Edison Drive over Big Otter Creek in 1944„ with the addition of a new substructure and deck. Upgrading the existing bridge, or the construction, of a new replacement bridge (estimiated to cost more than $2 million dolilars) are not feasible alternatives. The fuiture use or disposition of the Edison Drive bridge will be the subject of a separate study, in accordance with Class EA and heritage bridge assessment requirements. Once a new access road is constructed, the bridge will be closed to vehicle traffic. The current preference is to utilize existing road allowances and construct a road to Light Line, north of Vienna. However, alternative road alignments may need to be evaluated. It is expected that' dditionali land will have to be acquired. The County of Elgin anid Municipality of Bayham are the project proponents. The proposed new access road will be owned and maintained by the Municipality of Bayham. The County of Elgin will be responsible for road) construction costs and is the lead proponent for the Muinicipal Class Environmental Assessment (Class EA) process. The proposed project is being planned under Schedule B of the Municipal Claiss Environmental Assessment. P,UIBLIC lNPUT AND COMMENT ARE INVITED, for incorporation into the planning and design of this project, and will be received until TUESDlAY, FEBRUARY 24, 2015. Once more information is available, it is anitiicipated that'a public meeting will be held to discuss the project. Details on the timing and location for a future public meeting will be published and circulated in a future Notice. For more informaition on this project and the Class EA planning process, contact the Project Engineer. John R. Spriot, P. Eng-, Project Manager Phone: 519-672-411010 Spriet Associates London Limited Fax: 5191-433-9351 155 York Street, London, Ontario N6A 1A8 E-mail: mail@spriet on.ca Subjectto comments received, the receiptof project approvals, and funding availability, the County of Elgin and Municipality of Bayham intend to proceed with, the planning, design and construction; of this project. This NOTICE issued JANUARY 23, 2015, by the County of Elgin, lead propo,n:enit forthe proposed project. Clayton' ''titters„ P. Eng., MBA, Director of Engineering Services Phone: 519-631-1460, ext. 4 County of Elgin Fax: 519-631-429'7 450 Sunset Drive, St, Thomas, ONI N5R 5VI E-mail: cwatters@e1gin-county.on.ca SPRIET ASSOCIATES -2142021-1011`04-1 A PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA- MUNICIPAL CLASS EA 95 FIGURE 4-1B LOCATION MAP -JANUARY 23, 2015 NOTICE LOCATION MAP PROPOSED CESS ROAD, VE VIENNA AC`IGyT�INF COUNTY OF ELGIN AND MUNICIPALITY OF BAYHAM PROPOSED EDISON DRIVE o MUNICIPAL CLASS ACCESS ROAD o ENVIRONMENTAL ASSESSMENT (DASHED LINE INDICATES w PROPOSED ROAD ALIGNMENT w ALONG AN EXISTING ROAD w ALLOWANCE. MINOR LAND IL ACQUISITION IS ANTICIPATED. 0 PROPOSED ROAD LOCATION AND ALIGNMENT IS PRELIMINARY AND SUBJECT TO CHANGE.) O 19 Ilk � ... G �P G o�oP . Q NA O� S O OEXISTING OHO Qf FORMER; c-; !�COUNTY OF Rid CREEK ROAD t�L�a �� ELGIN BRIDGE QUEEN (ACCESS CLOSED, G� (TO BE CLOSED) ROAD NOT MAINTAINED) �� J x H srN a < 0 cE ��c� O_ VIENNA LU o LU LU MUNICIPALITY T (E E FUON 41 U 1N U) FULTON L C H . BAYOHAM °�� z � RE pF�R�" O��ER 6 � 0;?" TS C p,P N F NUT 2 MUN. ROAD -ASPHALT ------ MUN. ROAD -TAR & CHIP •• k/O """""""• MUN. ROAD - GRAVEL SPRIET ASSOCIATES NGSTF Z ROAD NOT MAINTAINED LA ♦ /2 - NEWAY 214202GA02F01 - 2015.01.21„!� 9� BASE MAP: MUNICIPALITY OF BAYHAM �� ^^ ELGIN COUNTY ROAD MAP FEATURES AND SCALE ARE APPROXIMATE. !♦� ROAD WIDTHS SHOWN ARE NOT TO SCALE .,""wi• 0 METRES 400 TUNNEL,,, LINE SPRIET ASSOCIATES -214202H01F04-1B PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA- MUNICIPAL CLASS EA 96 FIGURE 4-2 PROPERTY OWNER NOTICE AREA (RED LINE) PROPERTY OWNER NOTICE AREA - CLASS EA PUBLIC NOTICE, JAN. 23, 2015 BIG O ETT ETT ALTERNATIVE 2 PROPOSED ACCESS ROAD ALIGNMENT - (DASHED LINE) EDISON DRIVE BRIDGE DAI SPRIETASSOCIATES -214202H01F04-2 PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA -MUNICIPAL CLASS EA 97 FIGURE 4-3A CLASS EA NOTICE - FEBRUARY 8, 2016 SPRIET ASSOCIATES -2142021-1011`04-3A PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA- MUNICIPAL CLASS EA 98 County of Elgin, and Municipality of Bayham PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA Municipal Class Environmental Assessment NOTICE OF PROJECT CHANGES AND PUBLIC MEETING A Notice of Project InitiatiO17 and Consultation for the PROPOSED EDISON DRIVE ACCESS ROAD, VIENNA, was issued on January 23, 2015, by the County of Elgin for a proposed new municipal access road! to connect the Edison Drive area north of Big Otter Creek in Vienna, Municipality of Bayham, to Light Line, located north of Vienna. During 2015, engineering and technical studies were undertaken for the proposed access road, as part of a Municipal Class Environmental Assessment (Class EA) planning process. W We these studies have indicated that the proposed road is feasible, the road construction cost is, nearlydouble the original budget. Several factors, including soil conditions, topographic constraints and extensive archaeological assessment requirements, have increased the proposed budget. As a result, other alternatives are being considered. The Edison Drive area north of Big Otter Creek is now connected to Vienna by the Vienna Bridge (also known as the Edison Drive Bridge), located! on Edison Drive, This 11907 steel truss bridge was moved to the current location in 1944. The bridge is owned and maintained by the County of Elgin, and has a restricted 5 tonne load capacity rating that does, not permit large trucks, including some emergency vehicles, to cross the bridge. Larger farm vehicles are also restricted from using the bridge by both the reduced load rating and size limitations imposed by the steel truss bridge structure, A pre -fabricated panel bridge has been proposed as a cost-effective replacement. The existing steel truss bridge would be removed and the concrete abutments modified. A new panel bridge would be installed in sections from the south side. Bridge removal, abutment modification and replacement bridge installation is expected to require about two months, and Would occur during the summer or early fall. During bridge replacement, properties located on Edison Drive north of Big Otter Creek wouilid be provided with a temporary road access along the section of Creek Road no'w used as a farm lane. A private lane would be temporarily utilized, for access around a section of Creek Road that has been closed to traffic.The temporary Creek Road access provisions will be utilized by approximately three residences, a farm operation and agricultural lots along Edison Drive. Any special access needs will be addressed by the County prior to construction. A Cultural Heritage Evaluation Report of the existing bridge is being prepared as part of the Class EA. The proposed project is being planned under Schedule B of the Municipal Class Environmental Assessment (Class EA). The County of Elgin and Municipalityof Bayhiam are the, project proponents, with the County of Elgin as the lead proponent. The proposed replacement bridge will be owned and maintained by the County of Elgin- The project name has been changed from PROPOSED EDISON DRIVE ACCESS ROAD, VIENNA, to PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA. PUBLIC INPUT AND COMMENT ARE INVITED, for incorporation into the planning and design of this project, and will be received until THURSDAY, MARCH 10, 2016. A PUBLIC MEETING to discuss the proposed project wild be held on, THURSDAY, FEBRUARY 25, 2016,1 at 7:001 p.m., at the BAYH1AM MUNICIPAL OFFICE, located at 9344 Plank Road, Strafforciville. All focal residents and aniy other persons with an interest in this project are invited to attend. For more information on this project and the Class EA planning process, contact the Project Engineer. John R. Spriet, P. Engi., Project Manager Phone: 519-672-4100 Spriet Associates London Limited Fax: 519-433-93511 155 York Street, London, Ontario N6A 1A8 E-mail: mail@spriet.on.ca Subject to' comments received, the receipt olf project approvals, and fundings availability, the Countyof Elgin and Municipality of Bayham intend to proceed with the planning, design; and construction, of this project, This NOTICE issued FEBRUARY 8, 2016, by the County of Elgin, lead proponent for the project. Clayton Watters, P. Eng., MBA Phone: 519-631-14601, ext. 4 Director of Engineering Services, County of Elgin Fax, 519-631-42,97 4501 Sunset Drive, St, Thomas, ON N5R 5V1 E-maiL cwatters@e1gin.ca SPRIET ASSOCIATES -2142021-1011`04-3A PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA- MUNICIPAL CLASS EA 98 FIGURE 4-313 LOCATION MAP PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA COUNTY OF ELGIN AND MUNICIPALITY OF BAYHAM MUNICIPAL CLASS ENVIRONMENTAL ASSESSMENT P��G�SS TEMPORARY ROAD ACCESS � �Q FOR PROPERTY OWNERS O�c'Q � G AND CONSTRUCTION VEHICLES TO CREEK ROAD AND LIGHT LINE �G (OVER UNOPEN SECTION OF CREEK ROAD AND A PRIVATE G FARM LANE) LOCATION MAP - FEBRUARY 8, 2016 NOTICE EXISTING EDISON DRIVE BRIDGE PROPOSED TO BE REMOVED AND REPLACED WITH A NEW PRE -FABRICATED PANEL BRIDGE QUEEN O Qf Y z a EL A z � w O w Z VIENNAof FUIJQN 41 „TE L1NE M U N I C I PAL ITYN,,,,,,,,, C OF FULTO... w � H........ BAYHAM o w � Z Z Ljj _ N pF�R�"'51���� SPRIET ASSOCIATES 214202GBA02F01 - 2016.02.05 BASE MAP: MUNICIPALITY OF BAYHAM MAP FEATURES AND SCALE ARE APPROXIMATE. ROAD WIDTHS SHOWN ARE NOT TO SCALE 0 METRES 400 T�� 1► �q�UT MUNICIPAL ROAD F=- ELGIN COUNTY ROAD k/N� O ................................... ROAD NOT MAINTAINED STci Z w SPRIET ASSOCIATES -214202H01F04-3B PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA- MUNICIPAL CLASS EA 99 FIGURE 4-3C PUBLIC MEETING AGENDA - FEBRUARY 25, 2016 PROPOSED EDISON DRIVE BRIDGE REPLACEMENT,, VIENNA Municipal Class Environmental Assessment County of Elgin and Municipality of B,ayham February 25, 20116, 7:00 pm Bayhlaim Municipal Office, 9344 Plank Road, Straffordville 1M=M3HMMMMEM1'z= . Introduction to project consultants and purpose of the meeting (Class EA consultation). Clayton Walters,, Director of Engineering Services, County of Elgin Peter Dutchak, Deputy Director of Engineering Services, County of Elgin John R. Spriet, Project Engineer, Spriet Associates David Mihlik, Project Planner, Spriet Associates . Copies of the Public Notice have been mailed to property owners in the study area. • Comments should be submitted in writing (Response Forms are provided). All submissions will be included in the Class EA documentation for public review. . Meeting participants should add their name to the Attendance List. QKqFMW"-' aczam, =3�11 OWNWEMNUMMUM • Class EA planning process briefly outlined, circulation and notice procedures, expected timing to; complete Class, EA . Review project alternatives and the rationale for the proposed bridge replacement: Alternative A Old Mill Line Extension Road Alternative B Access Road to Light Line Alternative C Upgrade Creek Road Alternative D Construct New Panel Bridge on Existing Abutments Alternative E Do Nothing . Overview of the Cultural Heritage Evaluation, Report prepared on the existing bridge . Description of the proposed bridge replacement project and temporary access road 3. Ppro ect E * jgqt t. En - John Spriet . Discuss condition of the existing bridge; structural and safety concerns . Details of the proposed pre -fabricated panel bridge 4. Meetin_q Summary - Clayton Watters • General questions frorn the public will be addressed following the presentation. Once all questions have been considered, the meeting will end. SPRIET ASSOCIATES -2142021-1011`04-3C PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA- MUNICIPAL CLASS EA 100 FIGURE 4-4 PROPERTY OWNER NOTICE AREA - CLASS EA PUBLIC NOTICE, FEB. 8, 2016 SPRIETASSOCIATES -214202H01F04-4 PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA -MUNICIPAL CLASS EA 101 5. PROPOSED PROJECT 5.1 PROJECT DESCRIPTION The proposed bridge replacement project was previously described in Subsection 3.5. Subsection 5.1 provides additional project information. The Long Point Region Conservation Authority (LPRCA) application contained a brief summary of the proposed Alternative D bridge replacement project: Existing bridge to be removed and abutments modified. New pre -fabricated panel bridge to be installed on existing abutments. Road approaches to be rebuilt and raised to suit higher bridge deck, with surface overflow route maintained. Creek Road upgraded for temporary access. Figures 5-1 A and 5-1 B are excerpts from the engineering plans, and shows the plan view of the proposed bridge (5-1 A), and the cross-section view (5-1 B). The stamped engineering plans that were submitted to LPRCA for approval are included in the Documentation Report. The estimated cost for Alternative D is outlined on Table 5-1. Project components include: • Complete a heritage study and archival photo record for the existing Edison Drive Bridge • Upgrades (grading, additional granular where needed) to the temporary Creek Road / private lane detour route around closed portion of Creek Road • Demolition and removal of the existing Edison Drive Bridge • Modify existing concrete abutments for new panel bridge installation • Construct new single lane panel bridge (Acrow Bridge, or equivalent), approx. 110 ft. long, 18 ft. wide (curb to curb), with a galvanized steel grating deck and steel guide rails; Bridge Design load CL 625 truck as per CHBDC 2006, 75 year Design life on steel bridge components. • Upgrade and pave Edison Drive road approaches, add guide rails • Restore private lane detour route to pre -construction condition A site meeting was held with an Acrow Bridge engineering representative to confirm that a new panel bridge could be assembled and installed from the south side of the existing bridge. The estimated project cost shown in Table 5-1 has been increased to include a galvanized steel grating road deck. Although considerably more expensive than the treated wood deck included in the earlier cost estimate (see October 10, 2015, Status Report 4), the steel deck has lower long-term maintenance and repair costs. With allowances for the Creek Road and private lane temporary access route included, the proposed budget is $756,400., which is $295,100. less than the estimated cost of $1,051,500. for the Alternative B access road to Light Line. SPRIET ASSOCIATES - 02.06.2016 - 214202H01-5.wpd 5-1 102 TABLE 5-1 PRELIMINARY COST ESTIMATE - ALTERNATIVE D (Construct New Panel Bridge on Existing Abutments) Est. Item Cost Total A. Site Preparation Al. Traffic control barriers and signage (bridge site) 1,000 A2. Demolish / remove existing bridge structure (leave abutments) 100,000 Sub -Total $101,000 B. Creek Road Detour Route B1. Creek Road upgrades, maintenance, Edison Drive residents access arrangements 50,000 B2. Private lane upgrades, maintenance, crop compensation, legal costs 50,000 B3. Traffic control signs, temporary fencing for detour route 5,000 Sub -Total $105,000 C. Panel Bridge Cl. Supply / deliver new 110 ft. long (33.53 m) Acrow Panel Bridge 182,500 C2. Nose structure required to install from south side (rental / transport costs) 10,000 C3. Modify existing abutments for panel bridge - allowance 30,000 C4. Install bridge on existing abutments 49,700 C5. Supply and install galvanized steel grating road deck 140,000 C6. Supply and install steel guide rails 5,800 Sub -Total $418,000 1 D. Road and Site Work D1. Upgrade existing road approaches to new bridge elevation 20,000 D2. Asphalt pavement on approaches 10,000 D3. Site restoration - allowance 10,000 D4. Guide rails on road approaches to bridge 6,000 Sub -Total $46,000 1 E. Additional Project Costs E1. Heritage Study (CHER) on existing bridge, archival photo record 11,400 E2. Engineering (survey, design details, plans, inspection), finalize Class EA�2) 45,000 E3. Contingency Allowance 30,000 Sub -Total $86,400 1 ESTIMATED TOTAL - ALTERNATIVE D $756,400 1 NOTES 1. Cost estimates are preliminary, and are rounded to nearest $100. HST not included. 2. Engineering / Class EA budget includes current EA work on Alternative D, but does not include the consulting costs for Alternative B. SPRIET ASSOCIATES - 02.06.2016 - 214202H01-5.wpd 5-2 103 5.2 IMPLEMENTATION MEASURES In summary, the Class EA process undertaken for the proposed Edison Drive bridge replacement project has addressed project requirements and comments. The following implementation measures are intended to minimize and mitigate any environmental impacts associated with the project. Cultural Heritage Evaluation Report In accordance with the MTCS checklist for heritage bridges, a Cultural Heritage Evaluation Report was prepared for the existing Edison Drive Bridge and is included as Appendix A. Mitigation recommendations are provided on page 28 of the CHER. Given the demonstrated cultural heritage value or interest of the Edison Drive Bridge, the following mitigation recommendations are provided in order to alleviate the adverse effects of the replacement of the bridge. • A Cultural Heritage Documentation Report (CHDR) of the structure will be completed prior to any change at the site. The CHDR should contain existing drawings of the structure, history of the bridge and its site, detailed description of the truss structure and photographs of the bridge and its site keyed into plans included in the report. The attributes described in this CHER should inform the selection of photographs. • The County of Elgin and the Municipality of Bayham should retain copies of the CHDR for their record and shall provide a copy of the CHDR to the Elgin County Archives and the Elgin County Library (Straffordville and Port Burwell branches). • Consideration should be given to the fabrication and installation of an interpretive plaque at the Edison Drive crossing to commemorate the existing bridge and its history in Vienna. The CHER has been submitted to MTCS for review, and has been accepted by the Ministry (see MTCS e-mail correspondence in the Documentation Report and summarized in Subsection 4.4 of this Report). The Cultural Heritage Documentation Report (CHDR), one of the above -noted implementation measures, has already been prepared and will be circulated, as noted, and included in the Documentation Report. Consideration will be given to installing a commemorative plaque at the bridge site once the new bridge is installed. Natural Heritage The following recommendations were included in the Natural Heritage Report, prepared by Biologic Incorporated (Appendix B of this Screening Report). Recommendation 1: Avoid vegetation clearing during migratory bird breeding season (May to July 31) to ensure that no active nests will be removed or disturbed, in accordance with the Migratory Birds Convention Act and/or Regulations under that Act. If works are proposed within the breeding season, prior to any vegetation removal, the area should be checked for nesting birds (including Eastern Wood -Pewee). If there are any nesting birds, works within the nesting area should not proceed until after July 31. SPRIET ASSOCIATES - 02.06.2016 - 214202H01-5.wpd 5-3 104 Recommendation 2: All road works should be within the road allowance. Recommendation 3: The grading plan should be reviewed by an ecological consultant to determine if trees within the road allowance need to be removed to facilitate the bridge replacement. A tree preservation report should be completed in conjunction with the review of the grading plan if trees of the adjacent forest communities need to be removed. Recommendation 4: Install sediment and erosion control fencing prior to any construction works, at the edge of the road allowance on the east and west side of Edison Drive on the south side of the bridge, continuing along the top of slope to connect to the bridge to prevent erosion of slopes and collect sediment before it enters Big Otter Creek. Recommendation 5: Any required soil stockpiling should be within the road allowance and setback from the creek 30m. Recommendation 6: Equipment storage areas should be setback from the creek 20m and outside the tree dripline. Recommendation 7: Best management practices should be used to create a spill control and pollution prevention plan to protect the adjacent Big Otter Creek Recommendation 8: Restore any disturbed natural areas by planting native species These natural heritage measures will be implemented through the engineering plans and appropriate construction management practices. SPRIET ASSOCIATES - 02.06.2016 - 214202H01-5.wpd 5-4 105 FIGURE 5-1A PE50PE ROADWAY APROACHES, TO CRACE )WrK GPAPAAAR "9', 1Y)- GRMAYMP, "A' AND 80— H L, 4 ASPHALT SURFACE ROADWAY TO BE 5,5r�Y MOTH WITH 2� t SIDE SLOPFS. tANES ID RIF 2,75mi WWTH 21 CROSSFALL AND HAVE TOuv SHOULDERS . ........ 1-11 tN A, . . .. ...... .. PROPOSED ACRIOW 704XS PANEG_­ ILI 8K,XX,'E 5,T 53 SPAN, GALV04QED MTH R/R-L 60-30fl44 S OLT AW �FXITING TAR �g CHR $URFACE AND RCADWAY BECK 6RATING RudoVt ANP? DISPOSE OF 5. Or UXISI. jURFACE, BLEnD NEW ASPHALT WITH EXISPRIG ROADWAY VIEN�AA MR. N C4PALITT OF BAYHAM COUN'N OF ELGHA RESTORE f@OADWAY APROACHES TO GRADE WITH GRANJLAR "B", 150.m ORANUALP A' AND 80— H,L,4 APHAJ SURFArE ROADWAY 70 BE "'.,""Styr =711 2WTH 2.1 StlDC SLOPES LANES. TO BE 2..75)nH % CRO55FALL ANO HAVE &.OSHOULDE.RF EDISON DRIV� PROPOSED REPLACEMENT BRIDGE - PLAN VIEW ,TA4,1I In 1F , NGT C/C SIEEL SEAM rwIDE E" RAL UMENTS ' WrrH TERMKAL END SECTIONS AT EACH END AS PER OPSD917AM WFTH STEEL POS15 AND OFF -SET KOFCKAS FFR OPED 9U2. p 30 MSTALL 4�4..A, 1DCOINCRETT, DOLLARD POST WITH 4-15M R0NF0kJ4G EARS VERT]CAULN SPACED EVENLY. POSTS '10 BE 9.2. 8CLOW ORCUNIT _FVtl AND 0.95,,, A80VE GROUND ANCHOR STEEL 8544 COME RAL WMI CONCRETE ANCI(Wq 801T DRft.U..D 44AO PC IST wi TYMCAl- ALL FOOR CORNERS, OF BMDGE, B,M NAIL IN H,P, 5'm FAN STA 04165,7 ELEV. 1130.382 AYt S CUT EXIST04C TAR & CHIP SURFACE AND ltwm0llZ, AJNQ Q45POSE, OF F>,, OF FX67. 5URFACE, 5L&E) NEW ASPHALT WITH EXISING ROAD'UM ti SPRIET ASSOCIATES - 2142021-1011`05-1 A PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA -MUNICIPAL CLASS EA 106 FIGURE 5-113 PROPOSED REPLACEMENT BRIDGE - CROSS-SECTION VIEW PROPOSED PANEL BRIDGE R_EXBEAM STEEL GUIDE RAIL WITH OF -SET BLOCKS, TERMINAL ENDS AND FASTENING HARDWARE COMPLETE, IN ACCORDANCE WITH O.P.S.D, - 912101, 912,104 AND 912,140 250mm GALVANIZED TRIM PLATE `ALONG BOTH SIDES OF DECK FOR LENGTH OFj 33,909m (TYP) ROADWAY GRATING RECTANGULAR TYPE R/R-L 60-30000 BEARING SIZE 102x6.35 BY BORDEN GRA�IiWS OR EQUAL GALVANIZED FINISH' - - - - — — — — — — — — — — — — — — — — — — — : ....... .......... .... ... ... - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- ACROW 700X5 PANEL BRIDGE 33,53m SPAN GALVANIZED EXISIING CREOSOMD PINF PILES Ilm LONG (TYPiCAL ABUTMENTS & WINGWALLS) SECTION A - A SCALE: I cm=0.51,1(1:50) SPRIET ASSOCIATES - 2142021-1011`05-113 PROPOSED EDISON DRIVE BRIDGE REPLACEMENT, VIENNA - MUNICIPAL CLASS EA 107 ry m urrn lef, I"I REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh, Director of Financial Services DATE: May 30, 2016 SUBJECT: Capping and Claw -back INTRODUCTION: Each year Council has the opportunity to review its current tax policy. The current policy includes a Current Value Assessment (CVA) threshold for protected (increasing) properties at $250, as well as a $250 threshold for claw -back (decreasing) properties. For 2016 new capping options are available to help municipalities accelerate out of the capping program. DISCUSSION: When CVA assessment was introduced in 1998, the goal was to have fair taxation in which properties of equal value would pay equal taxes. This new system created an outcry amongst property owners that had previously enjoyed relatively lower taxes in comparison to their neighbours. Despite the fact that this new system was ultimately fairer than the prior system, the significant increase in taxes for some properties caused by the transition was a concern. As a result, the province introduced a capping/claw- back program to soften the blow. Under the capping program, properties owners that previously were paying taxes lower than their property's CVA taxes had their tax increases capped to a manageable increase. Since the capping/claw-back program is revenue neutral, those properties that had been paying taxes below their CVA tax level bear the cost of the capping program through claw -backs. These properties are enjoying reductions in their taxes, but not to the full extent due to this claw -back feature of the program. The workload of the program becomes less each year, however it is still a significant workload issue for the local treasurers. The province has revised some optional mechanisms of the program to help accelerator out of the capping program sooner. The county has previously implemented the previous optional tools to their full extent. These tools include excluding properties from the program if they crossed over from capped to clawed -back, or vice versa. Once a property is at CVA tax, they will stay at CVA tax. The county also selected the option that would exclude properties from the capping program if the amount of the cap was below $250. Also selected was the option that would exclude properties from a claw -back if the amount of the claw -back was below $250. For 2016 both of these parameters are allowed to be set with a value of up to $500. The treasurers across Elgin are recommending that the maximum amount be used. Previously the maximum for the Prior Year CVA Tax Limit was 5%. This allowable limit for 2016 is now 10% and this amount is recommended by the local treasurers. At this point in time, Elgin has no multi -residential properties in the capping program, and it is recommended that the County exit the program. m CONCLUSION: The local treasurers were polled regarding the capping options and all agree upon the following options: a) Set the annualized tax limit increase to a maximum of 10%; and b) Set an upper limit on annual increases at the greater of the amount calculated under a) and up to 10% of the previous year's annualized CVA tax; and c) Establish a capping adjustment threshold of up to $500 for increasing properties, decreasing properties or both, whereby no capping/claw-back adjustments less than the threshold amount would be applied; and d) Exclude properties that were at CVA tax in the previous year from the capping and claw -back calculation in the current year; and e) Exclude properties that would move from being capped in the previous year to be clawed back in the current year or from being clawed back in the previous year to be capped in the current year as a result of the changes to the CVA tax; and f) Exit the multi -residential capping program. RECOMMENDATIONS: THAT County tax policy set the annualized tax limit increase at 10%; the prior years current value assessment (CVA) tax limit increase at 10%; the CVA threshold for protected (increasing) properties at $500; the CVA threshold for clawed -back (decreasing) properties at $500; exclude properties that were at CVA tax in the previous year from the capping and claw -back calculation in the current year; and exclude properties that would move from being capped in the previous year to be clawed back in the current year or from being clawed back in the previous year to be capped in the current year as a result of the changes to the CVA tax; exit the multi -residential capping program; and, THAT the necessary by-laws be adopted. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer 109 m/1 N REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh, Director of Financial Services DATE: May 30, 2016 SUBJECT: 2016 April Budget Performance INTRODUCTION: Attached is the budget comparison for the County with performance for the month of April of $25,000 favourable. DISCUSSION: The performance for the month of April by department is comprised of minor positive and negative performance with a grand total of $25,000 favourable. This brings the year-to-date performance to $54,000. RECOMMENDATION: THAT the report titled "2016 April Budget Performance" dated May 30, 2016 be received and filed. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer 110 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 27 County of Elgin YTD Current Month Actual Perform. Actual Perform. Income Statement As of April 30, 2016 Revenue Expenses Net Net Revenue Expenses Net Net Total Total TAXES (30,770,873) 8,404 (30,762,469) (0) - - - - INTEREST CHARGES & INCOME (32,215) - (32,215) 50 (6,449) - (6,449) (1,884) SOCIAL SERVICES - ST. THOMAS - 933,031 933,031 (2,351) - 233,255 233,255 (2,351) HEALTH UNIT - - - - - - - - GRANTS - 310,011 310,011 1 - - - - RENTAL INCOME (81,461) - (81,461) - (20,365) - (20,365) - PROPERTY ASSESSMENT - 364,736 364,736 (1,732) - 182,368 182,368 (866) ONTARIO MUNICIPAL PARTNERSHIP FU (511,850) - (511,850) 300 (255,925) - (255,925) 150 PROJECTS - 149,197 149,197 1 - 1,439 1,439 - - - - 0 - - - 0 Total Corporate (31,396,399) 1,765,379 (29,631,021) (3,732) (282,740) 417,061 134,322 (4,950) WARDEN AND COUNCIL - 127,559 127,559 10,406 - 36,034 36,034 2,109 ADMINISTRATIVE SERVICES (42,165) 227,924 185,759 5,070 (11,165) 60,149 48,984 1,857 FINANCIAL SERVICES - 185,715 185,715 6,913 - 46,481 46,481 2,353 HUMAN RESOURCES (9,614) 171,651 162,037 6,185 - 44,032 44,032 787 ADMINISTRATION BUILDING 123,327 226,022 102,695 8,169 30,820 54,628 23,809 6,104 CORPORATE SERVICES (2,899) 430,639 427,740 10,617 (6) 23,972 23,966 992 ENGINEERING SERVICES (569,447) 1,347,812 778,364 (6,780) (29,385) 369,783 340,397 (1,365) HOMES FOR SENIORS SERVICES (5,961,318) 6,882,517 921,200 (24,348) (1,462,081) 1,718,247 256,166 (4,354) MUSEUM/ARCHIVES (1,467) 155,877 154,410 3,342 (186) 30,307 30,122 397 LIBRARY SERVICES 23,966 766,121 742,155 4,357 (2,762) 160,449 157,688 1,402 INFORMATION TECHNOLOGIES (14,593) 241,608 227,015 4,846 (302) 50,369 50,066 5,450 PROVINCIAL OFFENSES (350,538) 260,452 (90,086) (891) (117,787) 43,938 (73,848) - COLLECTIONS - POA (87,916) 84,432 (3,484) (868) - (101) (101) - AMBULANCE & EMERGENCY SERVICES (2,059,119) 3,092,606 1,033,487 4,096 (558,100) 774,033 215,933 5,651 ECONOMIC DEVELOPMENT & TOURISM (67,855) 453,550 385,695 26,421 (4,375) 302,499 298,124 8,995 Total Departmental (9,314,224) 14,654,485 5,340,261 57,535 (2,216,969) 3,714,821 1,497,852 30,378 Total (40,710,623) 16,419,864 (24,290,759) 53,803 (2,499,709) 4,131,883 1,632,174 25,427 H:\16ManagementReports\PerfApr 111 30/05/2016 12:51 PM E�, REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Director of Community and Cultural Services DATE: June 9, 2016 SUBJECT: Federal Funding Opportunity for Elgin County Museum Facility INTRODUCTION: The Government of Canada recently announced enhanced funding under the Canada Cultural Spaces Fund (CCSF) to support new construction and improvements to cultural institutions in Canada, including museums. While there is no fixed deadline for applications, institutions are being strongly encouraged to apply by June 30, 2016. This report proposes to Council a new plan to re -locate the Elgin County Museum's exhibit and programming functions to a new building adjacent to the Elgin County Administration Building and seeks Council's authorization to apply to CCSF for this purpose. DISCUSSION: The Government of Canada recently announced enhanced funding under CCSF as attached for the renovation or construction of heritage facilities such as museums. Contributions by host organizations can be matched by up to 50 per cent of total project costs. Council is well aware of the long-standing space needs of the Elgin County Museum, with various options presented in recent years to meet these needs ranging from a new building linked with the Provincial Offences Act (POA) Court to renovation of Elgin Manor basement for additional storage. Moving ahead with any project on behalf of the museum has always been contingent upon receiving additional funding from federal and/or provincial sources. The federal government's announcement under CCSF now affords a major opportunity in this regard. A New Facility for Museum Exhibits and Programs Staff are proposing a modified and cost-effective plan that will vastly enhance the museum's profile, programming and exhibit spaces that can be achieved in a fiscally responsible manner. The modified plan is to construct a new building of approximately 3,000 square feet on County property located to the south of the Elgin County Administration Building that would house all of the museum's public functions relating to programming and exhibitions, while leaving the majority of artifact storage on the 4th floor of the Elgin County Administration Building and in the basement of Elgin Manor. The attributes of this space would be as follows: It would be an at -grade, single story building. While there will not be a formal linkage to the Elgin County Administration Building at this time, it will be built in close proximity to make such a linkage possible in the future. 112 • It will be a scalable building, with the ability to add additional floors or expand the footprint in the future. Other space needs such as POA could also be added in the future. • It will be highly accessible to the public, with visible signage off of Sunset Drive. It will also tie in to the parking lot expansion being constructed for the Elgin County Administration Building in 2016. • It will have environmental control systems, display units, and lighting that are all appropriate for museum spaces. These costs are incorporated into the total project budget. • It will have a loading dock to receive travelling exhibits and artifact transfers from off-site storage facilities. • It will free up space in the museum's facility on the 4t" floor to expand storage for both museum and archives going forward. This will provide longer-term relief to the very pressing storage challenges that both institutions are facing. • It will support the County's tourism promotion efforts. Tourism materials and information will be made available in the new facility. • It can be adequately staffed within existing resources. Tourism Services staff will provide support when required for the reception area in the new building. • The new building can serve as a reception area for other County events such as the Warden's Banquet and community celebrations. A new building for the museum's public functions will allow the museum to attract a much larger audience than is currently possible on the 4t" floor. The museum has done an excellent job in recent years in fulfilling its mandate to support other County museums and lead projects that are visible in the County's communities such as War of 1812 plaques and barn quilts but challenges persist in terms of attendance at the museum itself. The museum averages between 1,500 and 1,800 visitors per year in its current facility but much of this traffic is generated through attendance at special events and programs that are advertised well in advance to a targeted audience. The museum currently struggles to attract tourists and local residents for traditional drop-in visits despite the quality exhibits produced given that it is not visible from the roadside and the amount of dedicated space for this purpose. Challenges relating to accessibility and the fourth floor location are also impacting attendance. A further factor impacting attendance is the inability to properly accommodate school and youth groups. These challenges will all be addressed by moving exhibit and programming functions to a new building, which will thereby result in increased attendance and even greater community programming possibilities. Budget Implications Staff estimate that the total cost for a building of approximately 3,000 square feet built to museum standards will be approximately $1 million, inclusive of site servicing costs. The County currently has $185,000 allocated in the ten year business plan to support museum storage needs. In addition, the archives has approximately $107,000 in operating reserves in its existing budget which can be converted to a capital project for museum use. Furthermore, staff recommend drawing $207,000 from the anticipated capital surplus in 2016 and possibly 2017 (if required) to bring the required total matching funds up to $500,000. Current estimates indicate that a sufficient capital 113 surplus will exist for this purpose even considering emergency measures such as the current slope slide in Port Burwell, meaning that the County's capital contribution can be achieved without impacting future tax rates. Staff estimate that the additional operating costs for heat, hydro and utilities in the new space will be approximately $30,000. The full effect of these costs will occur no sooner than April 2017 and will be incorporated into the County's annual operating budget in 2017 pending Council approval, thereby resulting in a 0.1 % increase to the tax rate. In 2015, staff did make applications under the Canada 150 Community Infrastructure Program to increase storage for both museum and archives, particularly in the basement of Elgin Manor. However, these applications were not successful. Staff are no longer recommending that improvements to off-site storage be pursued under this particular fund given that it is much more focused on providing public spaces for cultural interpretation. At any rate, a new building for exhibit and programming areas will also have the benefit of vacating space on the 4th floor which will then increase the amount of space for climate -controlled storage. Furthermore, staff are confident that the chances for success under CCSF are much higher if a new building is pursued as such a visible public space ties in well with Canada 150 celebrations in 2017. Program representatives at CCSF have provided clear indications that priority consideration will be given to any project that can be completed by March 31, 2017. Staff are confident that the project being proposed can be completed within this time frame, assuming timely approval of the application. CONCLUSION: CCSF represents a significant funding opportunity for the museum. Staff feel that a new building for exhibit and programming purposes adjacent to the Elgin County Administration Building is the most cost-effective and strategic project to pursue for museum expansion in the timeframe available. The project will entail the construction of approximately 3,000 square feet of highly visible exhibit and programming space in a new building at an effective cost while minimizing impact to the County's ten-year business plan. If the application is approved in a timely manner by CCSF, staff are confident that this project can be completed by March 31, 2017. In any case, Council will still have the opportunity to decline funding should circumstances contained in this report drastically change. At this point, Council is only being asked to support the project in principle, affirm its financial feasibility and endorse a funding application. RECOMMENDATIONS: THAT Elgin County Council hereby endorses an application to the Canada Cultural Spaces Fund to support a new facility of approximately 3,000 square feet for the Elgin County Museum at a total capital project cost of no more than $1 million as part of the County of Elgin's celebrations of the 150th anniversary of Canadian Confederation in 2017; and, 114 THAT $500,000 of matching funds for this application, including costs related to further engineering and design work, be drawn from existing funds in the County's ten year business plan as outlined in this report and the anticipated capital surplus in 2016; and; THAT anticipated operating costs for the new building of approximately $30,000 per year or 0.1 % incremental levy impact be incorporated into the County's 2017 ten-year business plan; and, THAT staff report back to County Council with regular updates, formal approval of the project as the funding application proceeds and operational details. All of which is Respectfully Submitted Brian Masschaele Director of Community and Cultural Services 115 Approved for Submission Mark G. McDonald Chief Administrative Officer Canada Cultural Spaces Fund As part of the 2016 budget, the federal government announced that over the next two years, it will be investing an additional $168.2 million in cultural infrastructure through the Canada Cultural Spaces Fund. As of May 1, 2016, Public Art and Feasibility Studies are now eligible for support under the Fund. The Canada Cultural Spaces Fund (CCSF) supports the improvement of physical conditions for artistic creativity and innovation. The fund supports the improvement, renovation and construction of arts and heritage facilities, as well as the acquisition of specialized equipment. By supporting improvements to our country's cultural spaces, the CCSF increases access for Canadians to performing arts, visual arts, media arts, museum collections and heritage displays. Who can apply Eligible applicants include: • not-for-profit arts and heritage organizations, incorporated under the Canada Not -for - Profit Corporations Act, Part 11 of the Canada Corporations Act or under corresponding provincial or territorial legislation; • provincial/territorial governments, municipal or regional governments and their agencies; and • Aboriginal people's institutions or organizations. Federal organizations and federal Crown corporations are not eligible for funding. Application deadline The Canada Cultural Spaces Fund receives applications on an ongoing basis. How to apply Interested applicants are required to contact a CCSF program officer at their nearest reTonal office of the Department of Canadian Heritage prior to: • reviewing the Canada Cultural Spaces Fund — Program (.guidelines (PDF format, 353 KB); • completing the Canada Cultural Spaces Fund — Application Form (PDF format, 147 KB); and • completing the Canada Cultural Spaces Fund — Project Budget (PDF format, 266 KB). 116 1. Ralph Walton, Regional Clerk, Niagara Region seekinuipport for their resolution requestit,ig the, Provincial and' Fedlera] Governments increase funding for research aJrned to enhance the testing for Lyme disease as well as, support resolutions from, a) Mayor Morley Forster, Township, of Flornepayne b) Mayor Doug Malanka:, Township, of Augusta 2. Mayor Andy Lennox, Township of Wellington North, eelk,ingi support for their resolution urging the Ontario Government to ban all door-to-door sale, or lease of HVAC equipment water heaters,, water filtration systems and other related home energy productsand services, 3. U ppu r Thames River on servation, Authority: a) Murray Blackie, Striking Committee Chair, require sfing Cha ham-' Elgnn County and Essex County consider nominating Brent Clutt,erbuck to represent the three Municipalities on the Source Protection COMn1ftt0e until 2017. b) Debra Kirk, Source Protection Administrative Assistant, with recrUftrne'nt information for the Source Protection Committee Chair, position which, Bob ed good will finish, after 10 years,, in August 2016, 4. Tammy Fowkes, Deputy Clerk., Town of Amherstburg, reqUesting support of the Town of Essex's resolution to the Ontario Government to improve public safety by completing the final phase of the Highway 3 Widening Project. 5. Mary Ellen Greb, Chief Administrative, Officer, Township of South — West Oxford, seeking support, for their resiolution opposing the dlvislon of the OGRA and ROMIA conferences. 6. Boundary Adjustment — Elgin Innovation Centre Resolutions which give &ecdon to proceed with the restrUCtU ring process in order to incorporate the entire EIC property, into the Town of Ay,liner municipal Ihou.rndary from,: a) Nancie Irving, CMO, Town of Aylmer b) Michelle Casave cch, i a- Somers, CAO, Township of MalaNlde 7'. Scott Moffatt, Chair of the, Agric0ture and Rural Aff-airs Committee, City of Ottawa, seeking support, for their resolution asking the Province oftntario to make necessary changes, to grant municipalities a meaningful role in siting wind poi e,r projects, 8, Thames Valley District School Board Planning Department w�th Nofte ofTirne, Change rl",- County of Elgin, Community !Planning and Facility Collaboration Meefings. 117 121"N.tip MM M. Office ofthe Regbinal Clerk Niagara,�,,, Region 18 115 Nir Isaac Brock Way, PO Box 4 044 Thor -old, �ON L 4T7 ........ . ............... Telephone: 905-685 4225 TO -Vee: 1,400-263-72 15 Fax- 905-687-4977 WWW,nlagararegiomca May 9, 2016 T'he Honourable Dr., Jane Philpotts Health Canada 70, Colornbine Driveway, Tanney" s Pa$tUre Ottawa, ON K1,A OK9 The Honourable Dr. Eric Hoskins Ministry of Health, and Long Term Care 101r'Roor, Hepburn, Mock ,801 Grosvenor Street Tor onto, ON WA 2C4 Sent via emai k Sent via ernaft hon.jane.ph1Ipott@canada,ca, ehoskins,mpp@iibef-al.ola.org RE: Lyme Disease Minute Item 9.3, CL 6-21016, Aprill 28, 2016, Dear Ministers: RegionaI Council at its nneeting held on April 28, 2018„ passed the faflowing resolutiow Whereas the number of cases, of ticks positive for Lyrne disease is increasmg throughout Ontario and specifically In Magara Region; Whereas the laboratory testing for and diagnosis of Lyme disease is sub. -optimal; and Whereas there are chronic sufferers of longi term consequences of this, disease. NOW THEREFORE BE IT RESOLVED: 1. That Niagara Region REQUEST'the Province of Ontario to increase funding for research aimed to enhance the testing for Lyme disease: ® That Niagara Region REQUEST the Government of Canadia -ID iincrease funding fear research aimed to enhance the testing far Lyme disease and determine better treatment for long term outcomes of Lyme disease; 1 'That this resolufi'on BE FORWARDEDto all Municipalities in Ontario for their endorsement; and M 118 The Hon, Dr, J, Philpotts and The Hon. Dr. E., Hoskhis Lyme Disease May 9, 2016 Page 2 M III I I UM= Yours truly, Rapph Walton Regfor allClerk cc: The Homrwable K Wynne, Premor of Ontario Soot v(a errmik kwynne.rnppf,,q)1bera11 o1a.Org VV, Gates, MPP (Niagara'FaIIs) Sent via enmd' wgates-,co@ndp.on.ca The HonOUrable R, Mcholson, IMP (Niagara Frills) Sent via, enjad: rob, njcho1son@par1.gc.ca "r. Hudak, IVIPP (Magara West) Sent via ornad., tim,hudakco@pc.da.org D. Allison, MP(Ni agafe West) Scrap via onmif,dean.akison@parl c.ca Th IHonourable J. Bradley, MPP (St, Catharines) Sent via enin(l C. Bittle, IMP (St, Catharines) Sent via en7aA'. chorustt1e@par,'J.qC.C3 C. Forster, MPP (Wefland) Sent via emal: cforster-up@ndp.oiI V Badavvey, MP (Niapra Centre) Sonat via omait, van ce.,bad awey@Dpar1.gcxa mill Ontarilo Mundpalffies SPO wa, mnafl 119 '11 The Corporation of the Townshipof Hornepayne V 1], m -I, ,68 Front Street, PO, Box 370 Hornepayne, Crntarjo Pam izo 'A I COUNCIL RESOLUTION .. . . .... . ...... A/ E ., p Ni MOVED 13Y� NO SECONDED BY: BA DATE. � Y . ­jmhmm— I WHEREAS, the number of cases of ticks positive for Lyme disease is increasing, thrOUghOlUt Ontario and specifically in Niagara. Region; WHEREAS the laboratory testing for and diagnosis of Lyme disease is sub- optirnaj; and WHEREAS there are chrov.ic sufferers of long terro Consequences of this disease. NOW THEREFORE BE IT RESOLVED. 1. That the Townsh[p of Horn epayne request the Province of Onlarfo to Increase fundingfor r,es,earch aimed to enhance the testing for Lyme diseas% 2r'That the .Tu wnsNp of Hornepayne request the Government of Canada to increase funding for research aimedto enhance the testing for Lyme disease and determine better treatment for fon; g terra outcornes of ILyme disease; 3, That this resofutk)n be forwarded to all Mu niclpallties in Ontario for their endorsernent; and 4, That tNs resOlUtion be fbrwarded to the Premier of Ontario, the Minister of Flealth and local Mernbers, of Provincial Parliamait, k --/Carried —Defeated —Deferred Xisli g n -at tur 0 0 -5K W 111.9,01cer RECORDED VOTE: 'YE$ N * Cou noillor Ginger Latoski Councillor 0111y Uehigt Co,unc,illor Drago Stefanic CounrAlor Paul Stewart Mayor Morley Forster 01 1, CeA j the fte 70 (Name� . .... vi rvs14) c, Hon 9,0dy� R11 Disclosed the ids <,urn[ ary interest and the gondW4i16W0ia t4lthe— - diascussbn,, vate and influence, yrs rM ........ . .. . . . ' N 4�` '� 2,) . ....... ...... a r ny CA&12l1.t 120 Toonship c" Horne,viyne Moved! !fib Date: V —I —Z-29-� May 24,20,1 Report: 2016-05 Seconded 8 Resolution BE IT RESOLVED THAT Gauncfl support!s the Lyme disease resolution passed by the Nagara Region at their April 28, 2016 irreletIng and; BE IT FURTHER, RESOLVED THAT the Munidpa 1 ity ofAuguista request the Province of Ontario and the Government of Canada provide increased fundlingfor research airned tol eradicate Lyme disease carrying ticks and, THAT the Municipality of AUgUsta reqiuests, the Province of Ontario and the Governme ofCanada provide funding or increased funding for research ainned to test the efficacy of the vacclines developed in t�he United States or to develop a new Canadian vaccine for the control of Lyme disease In humans. and Long HUMI @NRETM� FOR AGAINST Councillor Buckler Councillor Conklin Diepulty Mayor Elliott Mayor Matanka Councillor Wynands CARRIED:J,.,,_� DEFEATED Magor Mayor 'Natuire of Interest-. 01scW,ed HlslHerffheir lnterest Vacated HislHerf'rhair Seat Abstained from discus,sioni & did not vote on the questlon,, 121 TOWNSHIP OF WELLINGTON NORTH Regular Meeting of Council MOVED BY: DATE: May 16, 2016 SECONDED BY: RES. NO.: 2016- Y—,,) —I WHEREAS th-6--provine(V has implernented a ban on door-to-door sales for electricity and natural gas contracts by passing the Strengthening Consumer Protection and Electricity System Oversight Act, 2015,9 AND WHEREAS Ontarians over the last twelve months continue to experience unsolicited, aggressive and misleading sales tactics at their door from companies seeking to sell home energy products, despite this provincial legislation; AND WHEREAS the door to door agents acting on behalf of these companies misrepresent their purpose and/or identity, often posing as utility inspectors and government agents needing to gain access to the homes of Ontarians; AND WHEREAS people across Ontario, and in particular vulnerable Wellington North residents, have been targeted by these door to door misrepresentations and misleading sales tactics; �-E IT RESOLVED THAT the that Council of the Township of Wellington Nort?' -nove to: 1. Urge the Provincial Government to ban all door-to-door sales in the home services sector (more specifically the sale or lease of HVAC equipment, water heaters, water filtration systems and other related home energy products and services by door-to-door sales agents) as soon as possible; t. Forward a copy of this resolution to all municipalities in Ontario asking for support by passing a similar resolution and forwarding to their MPP; 3. Forward a copy of this resolution to MPP Ted Arnott and MPP Randy Pettapiece. 4. Forward a copy of the s-rqsolution to the Ontario Legislature. MAYOR CARRIED ❑ DEFEATED 122 D ---,I W�A 1 mmommummummmomm RINKIWMAT IIIJI"1"1���[�,"",I,,�,%Nl�l,��'S RIVER vadon 97-11111111mr SOLIRCE PROTECT�IA��f 1,onse,flvi'ation onser C ACT VOn CLrAN VJATFRF�� Thurnes - Sydenharn and Regian c/o Opper Themes River, Cons'erwration Authw,lty Road, Landon, ON, N5V 5,89 klay 20, 2() 16 Cliattiorn-Kent, Tardy Smith, Clerk Essex COUnty, Mary Bre amara, Cicrk Win Comity, Nlar['� McDcAuild, CA,O RE, Redootion of (fie Rqjon Souve [Iroleulion T110 PUl'POSe Of thk later N tan infort-n you that ll[iesize t.)f tl,ie'l"I'tti.iiies-,Syde:tiliaiii RegionSource Prolection CoIllmiuce is in the process 01"being reduced from, 21 members to 'I 5, I't was deternflned that wh1r) the Source Pil'otectiori 111an approved, arid policy developnient now coniplete, it is the appropriate thne to reduce the,,,,ize of the u:,)nijni,ttee and, reduce the freclocricy (if Coll") mitteo jyloatill.s from twelve to two or thrco annukilly, A paper outfirlitig the suggested reduction of the Source I'votection Cotnt"nittee was pv(rsted on the "I"halnes-Sydenli,am Region Source Water website and an Iluals to the pa Pell, Was 0111"Culated 'to all n,wrflcipal slakeholdus For muiment in January 2016. No corrunents wcrc received frorn Cluathain-KcrIt or Essex County, While Elgin County requested, there be as consideration for, the commltlee to rQkurn to 21 iiienibers aA the point when policy development jjeQrd,w to take placQ ag,,dn- After that comnient imriod ctused the Region Strik'Mg, Clofnmittec: niet to make final tecomniendations on the inenibership reduction. ,As as resudi ,ol"the approved reductioas the munielpal represenoSource n, thSourceProtcction ConirnIttee wiil be reduced fi-orn 7 to 5 seats., "nis wdl have a directimpact on Chatham -Kent, 1`j6Yi,.r1 comity, al"Id F""'sex County, Currelitly (',',ounty has a soot (iii the SoUrce ProWcdoli Committee and I Jgin L'01111ty also has a seat. 'FIXTIM SUIlCIUM Of VIC C01111v,iltee Will sec the three numcipafities grouped, together and joinfly I`CPreSC11rtCd by one seat. With the Sourr;Q: Protection [11an now uppruvud tku (Amin Watcr Ad rcgulutium., mquil-Q that: the, seats on the begin lo cuine up for re-uppoitilment ufl as schudulcd busis. 1,11is, Ilew Cli,,i,tliatin-K.eiit/",I,gir!i/Essex seat witlbe hetd undl 201 7,at wliich point the lnurd cipalifieq,will 'be required to lionliflate sonwone for the seat fbl- a four year tcrni (thusvml vvifl bo rc-uppohlwd (-,Very four yezirs after that), In 2017 the 1111.111i6palifies may wish to jointly nominate, one name for, the scat, or they rnay each 'wish v) put as nninel"orward. Iftnore than one nanie is submitted 11v Source Protectiori Atilhor[ries (the by way of the St6king ("'OnI Ull itte,C) wdl interview, v, the candidates and delernilne whichcandidate wili be offered a seat On the Source Protection Comilvittee. Tlie Source Protection Conimittee mernber %vho is, in the seat at flw time may lac norninated again by one or both ofthe l-nunIcipaliGes, Ifthat menibcr is onc of n-tuttiple, lu'xllulations 0,C), will be required to go through thQ intcrviQw process for the wm Lmer Th-aines Valley Coins ervation Authority 8� Glah, Ri�gion Conservafimon Airthorily Uppnr Thniner. Rrvem Govriseruntion Aullrorily 100 Thames 5treet, Chatham, Cut 205 MM Pord Cres, 5,irmthxoy, oma6, 1424 Clarke Road, Wrodot), ON Wt. 2Y8 N70 3M N�V 5W) phone 5r9-354-7310, tax 519,352-3435 phone a19'-245.3710, fax. 5 19m245, 48 phone 519-451-2�00, Fax 519-451-1188 tjjap 123 UPPERTHANIES RIVER S�RINXIN "i -WATER URCE PR(YrECT , 11'.5 ACT FOR CLEAN VMVER W,_ " Moines - Sydehhatia gradReqiorq ch Upper Tharnes River Conservation Authorlify US, London, Oft 1q5V 5B9 ror ows currew short -tern, scat, prior to the fbur year appahAment in 2017„ we owe Imp! ng t(,.) avMd as di -awn out appointnient process irtvoldag imarviews by hadrig ekstkg So= Pnection C'ornniittee inenTbms OR the nemdy reduced seak (Awronfly the Elgin County seat (Brent Clutttrbuck) is filled but tht Chathara-Kent/l',&sex C,ounty scat ha,s been vacanit since late 2014. New funding ruls mucMd by the pnwimc this year inean that we will he unable to pay Q any SOLIWC NOWC6011 C01111114(ce, nvedrigs (per chems, travel costs, meeting cams) mWe qUOUHn 1S. not met, In to pa g two yours qmmunduts Won as prob4cinfor corninittee niectings. Accordingly the Striking Conumittee strongly considered post r1twidanisc at inccligs Awn considcrint'g, which niernbers to suggest remain on the cotnnniltee during flic reduction prooess. The candidate that is, afford Gs seal miNt comniR tca attending all Source Protection Conirnittee ineetings duringtheir terni cmi the covrinihiee. At Us thne the SnikIng Cornaltee WOL11d like to request that (Thathmn-Kent, Elgin Coo.nty, and 1'-,s,scN: Courq con ider nondnadng, 1-3rent Clutterb=k to I-ClIMSCII't 010, tl)MC In Lill iQij)aHtiCS 0,11 (11C Sou,rce Protedion Conini,ittec waH 200 In 2017 the niunicll:xalilies would the have the, option of noninating Went to continue Jbr an addhkmial IM YCM, if he is inwresbad, cur each norrinate as candkide to interview forthe fiburyear terni, At ymu callest coryvenience pleasc notify Deb Kit kiy!q., g:j� _�A), SourcC 1Prote A cni A d in it M ra K v c Ao M sMM, at Ie Qpar 17hain o s Cmuctwat i (:)ri A i (h ori ty i n rc ga rd s to WhaMer you MV %WH Og In noruinatu Brent Clu Hedmek A Cis seat on the conmr; We or whWher you woWd Hke to noni.inate someonz else,: If you have any cpwstions or conccms plume cmuact Michelle Fletcher, Source PfoteclArt Coordinator, at the UpparThanies JIM- Conservation Authority Qat 519-451-2800 as 223. Yaws MY, 'I'f1AMH'S-SYI.'H.,.'NI IAM AND RI-XiMN Murray Blackie, Striking Coaivnittec Chair Upper Tharnes River Consavadon Authority Board Member cc Rabea Bedggeod, MAW lan WilcoN, Gencral Manager, k.rrR.(.,A Brian McDougal Mad Wmgul SCRCA Don Pearson, General k1lanager, LTV(�A Lewer Thames VaHey Consema=A=My So C3Wr RvgWn (,oils (*,r,v a,1,[*rj P4i0jol,jty Uppef Thames River CD91SOMboll Authoffly 100 Thames Me( CluMm, OnWo, 205 MM Ire -and We, MirayOntaflo, 1.42A Clarke koid, I andon, 01H N?L2YO, N7G 3P9 N5V 5B9 phone 5,110-354.73?0 tax 519-352-3435 phorps 519 245-3710jax. 5112451348 Pav 4 IAAAKQ Ix 0444 0 US 124 Fivm: Debi at Date: J une 7, 20 16 at 1 AT 28 1 M I IDT 170,: County,of Elgin Sul)ject: Thanjes, Sydenham, and Region SPC (""hair position posting After 14) years as the Chair of an'd Region Source Protection C,omriii1lee, Bob l3cdggo(,.x1 will finish his, appoinxtnent as Cha,ir in Axtgtist 2016 Tfic Novi�ncc lags bc,gan th.c recruituient process for this a,n(17 odi,crSource Prutedion Colm-nitlec (.1mir positions across the Pruvince. As per (). Reg. 288 — Source Protection Conindttees, an(I the Province will be vvorkirig directlywith the local Source Proectioti Ajv,aT,egJ'on'.s, (Jeneral Manager's to deliver on, the se'le"Clio'n process fim, this critical role, It is i 1.1,1 por (al -L( to noic that applicants will only be uble tO apply fiv Cfwsu positions via the Provincial Public ..pip ointin.ent Secretariat "I"orale y', the Public Appoinfinent Secretariat posted the oPportunifies ,qn.,qj e 8 vacant Source -) for Ih PrOtecdon Cona.imittec Chair positions, including theone for the rhatnes-s y(ienha"Irl Region,. The thrce Conservation. A.111horitics in Region (Upper ,lr harneg River, LowerThames Valley, and St. Chair Region) will also post the link m the 1,-)ostirig or.) the Cotiservation, Authmity websites), We are forwarding this to Y(na for your Corward the liars forthis posting on to any appropriate colleagues and, friends who niny be intei-ested, in takirig oil this irnportant position. 'I'llailk-you, De,&K" Tbxwne4�, Sy,dR4iha4MCCT Raq,"aYt/ SOU'rC'e"Ware'r pratect�tm I TTRCA 1424 Clarke R,( -)ad 1.0ndon, Ontario, N5V 5139 519,45 l-2800 Ex(. 256or SCIRCA 519,245,3750 14M, 246 NMI]: kh,1kd&Nmcsrjvcr,onxa 125 '751115-75*61111111140111#1 Tf t 01 fie �oivn of Rm(ierstfiurg Hon. Steven, Del DIACa, MPP Uni 'st of Transportationi 3rd Floor, FergUson Block 77'WelWesley Street West Toronto, ON M7A-1Z8 Dear Hon. Steven Del Duca, VIA EMAIL Please, be advised that at its meeting he[d on May 9fu', 2016, Arnherstburg Town CounicH passed the following motion�, RosolLition # 20160609-208 - That Administration BE DIRECTED to send a letter t+ the Uberal government insupport of the Town of Essex's resolution, to the Ontario government to improve public safety by completing the Highway 3 widening project, Regards, Tammy Fowlkes Deputy Glerk cc, Ro n McDe rmott — M yor, 'Town of Essex Tarns Natyshak — IPP, Essex Tracey Ramsey, MP, Essex Association Of Municipalities of Ontario (AMO), Ordaric, Municipalities Atta,ched;: Town of Essex Resolution — Widening Highway 3 to, Improve PubHc Safety, 2711 SA "I'll, F.IAV CII ST� SOLITH. AAH I L�1114,S'1'1�l,,,'[�(;,ON'I':�\,1,'-krO N,) .A5 Phorme (S I 9I1736-00 12, Fax: (5, 19)7 w6 -5-10311Y (5 1,9)736-9860 126 �! I I � � I I � 1! � R I � F � 1*717 1 - MOVED BY: CouncilorSnively RESOLUTION NIO, R16-05-100 WHEREAS the late Brute Crozieir, as M�ember of ProvincW Parliament for Essex from, 1993 to 20,11, successfully advocated forthe wideWng of Highway3 i(Brvce Crozier Way) from Windsor to, Learnington to address public safety concerns with this stretch of Highway 3. AND WHEREAS two phases wthe three-phase Highway 3 Road Widening poject were completed by the Ministry of Transportation but the thi the Town of Essex to MI of Leamington) is, based on our understanding, not currently In their shortterm planning; &70 11AIMAS a number of traffic accidents have since occurred on the current two-lane stretch of Hilghway 3 between Essex, and Leamington, with the most recent fatal aWdent having �occurred on April 27, 2016 fust east of County Road 23, AN D WHEREAS pvbl ics afety co ncerns persist today as it re lates to this h,eavily tra ve Iled, section of Highway 3 which is a imajor transportation corridor for industrial, agricult'Ural and commercial tn:de In Southwestern ontarjo,i complete, the final phase of the iHighway 3 Widening Project (between Essex and Leamlngton);! and That a copy of this resolution be forwairdecl to the Ministry of Transportation, the AMC) and to ali mun[cipalities within the Province with a request: for support,, 127 TOWNS11,41P OF SOUTI-111 - WIES"FOXFORD 1, Mount Elgin, On. N()J YNO 31,2915 Derchami Uric I l"hc. (,5',19) 977 -2702-1 (5 19) 485-0 477; Fax: (S 19) 485-2 932 N on6 Thursday', June 2, 2016 Rural Ontario Municipal Association ,Attn: Chairperson If onaldl Holdman 2010 University Avenue Suite 8Y1 INI'Mia 11910IMM, MIN The Council of the Township of South-West Oxford duly moved and carried the following resolution at the regular council meeting held on May 17, 2016: Resolved that staff be directed to write a letter to ROMA 'indicating tl1eTbwnship's opposition to the division ofthe Conferences, and that this be sent to alll municipalities in Ontario, 'AMO and Oxford MPP Ernie Hardeman. Council has expressed concern thattwo separate conferences—only weeks apart...wfll have a negative impact on resources without a significant improvement in results., Provincial Ministers, andl support staff, Members of Provincial parliament, Council members, municipal staff, vendors as well those sponsoring the conferences will see a doubling of costs as there is now an expectation to appear at two separate events., The previous partnership provided diversity of content while streamlining costs between two important groups. CDuncH does not see what efficiencies are to be gained Iby splitting the conferences., There has always, been the opportunity to address, Rural Ontario Issues at the combined conference. It is questionable whether a separate conference will offer crural miuniciipalities, a clearer voice when dealing with, the Province or other agencies or provide better educational opportrunities to members. Diversity in a conference offers a great deal to the participants to bring back to, their communities, Council is hopeful that the IRM A Board of Directors will reconsider and reunite with OGRA for future conferences. Yours truly, Mary� len Greb, CAO A leador �o IN do"clointoema and tkfive,ov iV)IfUMCi1hI1 S(TWCV8ft)0' the Tenilh & u,efi fleh"dA' q comajumOv 128 Frour. Nancie Irving <)jirvj,n mxbxmio Date: June 7, 2016 at I I ;'l I. AM >,Michel le Casavecchi �"I-Solucrs Mark McDonald Subject: Boundmy Adjwtntent -'Elgin Innovation Centro M oierown councii mwting field onu 'Iune 6, 2016 the attached IZeport froiji illi��,A.df.iiiiiiis,t,i-�itt)r, am"I took the (bllowing rwfions. RCSOILItion No. 267-16 Moved by Dop aty Mayor French ai:d seconded by COLUIcidor Osl ach: sl bat the followinaction rtaken with respect to the Report fi,onl, thse Adinjuistrat,or about the boijudary adjustritent for the Elgin Innovation (..,entre (a) I . hat Council reccives the'Report; (b)Tbat, subjed to the confinnation of concurrence by the'Fownshili of Malahide ("Otin"CH and County l)f Fig,in Council, the Mlinicirml Staff he directed to proceed With, tile restructuring process as re(juired ulldcr the 114rusidpol Art,20(�j in - to ordei incorporate the, etifire.EIC property into the Town dAyloner rounicipal bomx&ary "J"ITE 11101ion is C',arried. N'11"Vri ]IF ancie.l. ' C;; M Cle&Lottert' 1-..icensing Officer "Fown of Ay1mer 46'Falb(,it StreetWest ,Ay I rier ON .N5 111,f7 Ph 519-773-3164 Pax 519-765-1446 Email n irv.ing(iri,",� to wn.,a,y I 11'I C r.On., Ca' wwway [mer, ca, 129 A� A Ab" Dimario,a, ("An.ada Tyle -r y R epor LA u,.,il,h,or a Report 48-16, Elgin Innovation Centre — 131OUndlary' AdjUstment June 6, 2 016 Jenny Reynaert, AdmWstratorOeputy Clerk Recommendation* THAT Report 48-116 entitled "Elgin Innovation Centre - Boundary Ajcrustrnent" be received; Backaround and,Anajysis� With credit to, the ingenuity and hard work of those who own and operate the Flglin Innovation, Centre (EIC), the Ell is suicceeding in bringing new', interesting, and viable bLlSinesses into, the Ay1meriMalahide area to create Sustainable employment for our communities. One of the most recent additions to the venture is Planet Shrimp, Planet Shiirimp is being located in Building 11 at the E,IC, whose location straddles the municipal boundary line With Planet Shrimp's demand for large volumes of water and access to the Town's wastewater system, this has ore ted a number of challenges for the, Town and Township to provide the necessary ciross-boundary servicing. During the past number of months, the Munidpal Staff have held several discussions with the, Township Staff regardunq the process and specific conditions that WOUld be applicable in order to complete an extension of municipal water and wastewater services to the Planet Shrimp, located at the EiC. Following several manths of negotiations, the Town of Aylmer and the Township of Ma,lahide will be, entering into a temporary servicing agreement to provide water and sewer services to that portion of the Elgin [innovation Centre (EIG) that 130 is currently located within the Township of Malahide in order to support Planet Shrimp. During the negotiations, the two municipalities determined that the, best, Nong­ term course of action for all parties eras to have the Town of Ay[mer,provide all services and to adjust the municipal boundary to incorporate the, entire EIC property into the I -own of Aylrner. 'This would reduce the current administrative and financial complications to all parties of having the EIC property straddle the two municipal boundaries, Further negotiations between the two municipalities have since been undertaken to reach consensus on a variety of issues with respect to a boundary adjustment, J is believed by both the Aylmer and Mala,hide Councils that we, are now in a position to initiate the formal bmindary adjustment process. I'his process, -will be referred to as "restructuring" in all formal documentation, With both the Aylmer and Malahide Council's direction to proceed with the restructuring process, the following steps will be undertaken: 1. The County of Elgin will be advised of Aylrrer and Matahide's intent to restructure to incorporate the entire EIG property into the Town Of Aylmer, 2. The Municipal Staff will develop and submit a, Restructuring Proposal to, be considered by the, I -own of yli-ner, the Township of Malahide, and the County of Elgin, 3. The three municipalities, will juintly host a puUic meeting to obtain input from the public on the Restructuring Proposal, 4 Aboriginal peoples will be C011SUltedto determine if the proposed charges might adversely affect Aboriginal or treaty rights or Aboriginal interests, 51, The three Councils will pass a by-law agreeing to the Restructuring Proposal as amended, if applicable, following 6nput from the public and the Aboriginal peoples,,. 6, The Restructuring Proposal will be submitted to the Minister Of Municipal Affairs and Housing for final approval. The Restructuring Proposal will include - 1 An, effective date of January 1, 2017. 2. An appropriate compensation package. 3, Transitional provisions, as required',, 4, A complete and accurate description of the lands, being restructured into the Town of Aylmer, 5, Direction with respect to any by-laws, etc. that may affect the land being restructured. & Other, details as required. Respectfully Submitted by, Jenny Reynaert, Admiristrator 131 From Michelleca> ........... . . Date: June 3, 2016 al 1124:44 :Cry 11IDT . ......... Cc: 'Mx'k M cD 011d, ILI' <]]Ull Ld 011a Sub�fect- Elgin lnnovM,ion Centre — At its r)ieefing held on J tine 2, 201 6, the Cotiric it o F theTc) wnshi 1) of Matald de passed the follo'wing resolution. "olaolb!()'Vatiotl'("et,')tl'C: --- BOUndaz rA& �usulwjrlt No. 16-138 Moved by:, Mark Wales, Seconded by: Rick, Cerna THIAT Report No. FIN -16-14 entitled "'Elgin [nnovanti on "entre— Boundary Ad.flustinent" be received; AXID 114AT, subject (4) the conctirrenve of the Town of.AyInier Council atul the County (if Elgin Cot,incil., the Municipal to be directed to proceed with the restrueturing pi-ocess as required under the Municil°Kd Act, 2001 in order to incorporate the entire JAC property into the:Twii of Aylimer inunicipul boundary. Carried. 132 May 30, 2DI'6 The Honourable Bob Chlarelli %nister of Energy 41h Floor, Hearst Block ,9,00 Bay Street Toronto, Ontario M7A 2E1 REMunicipal Role Wthe Sitiag offfind Power ProjeiQts Dear Minister Chiarc-lit ffawa As Chair of the AgricuitUre and Rural Affairs Comm4tee and on behalf of the pity of Ottawa Counuil, I airn writing to fonvard a recent resolution (att@ched)that voras passed unanimously by Council on IMay 11, 2016 regarding the renewable energy development pross, spacificallty with regardto wind power prqpects. As you know, the City of'Otlawa has, a, unique geographythat litirhides a large Portion 01' rural lands, which h , a draw for wind power developers. Given that rnunicipal governments, are responsible for local ptannIng matters, and sinco oil rid power projK,ts have siginfficani: irnlAications in the plarming process, the City of Ottawa believes that renewable energy projects should go through the existing planning framewerk that, takes Ottawa's Official Plan, commurifty and ilnput W the, ,olrnr munity into considecation, However, Vie current municipal role is, designed to be COIISI.fltati'Ve, and lacks any decision-making authorfty. Therefore, we would like to request that the Province of Ontario, make the necessary leqiislatjve andllor reguWory changes to grant rnunicipalifies a substantive and rneannqful rnie in siting mtrnd power projects and that theyl unici,p l upport Resolution" belcmines a i-nandateryrequiremerit in the IE$0 (hi6eoenUent ElmtriQity Syslum Operator) process. I trust that we care rk together to enGUIT tliat niunicipalities are giiven, a role, on these project$ in keeping with the spirit of the Piacu'0'nq ACir SilrICeirely, acoy do m olt "C 1) 1 offatt coun,Qiflor Rideau-Gculbclluirn M Charr of the Board and President of IIESO Assodatlan of, MuMcipaINMs ul' Ontario Ruroh Ontario MuniQipal Arssociation pa uniclipalities of Ontario City, (Vanal Col wil M111116cip"Al City 01 CHUNWa VOI(A'Mlawa I 11,1n 1141, "14prNIO llmlrof Imou, cqvm, o'14 +,I P'l ri (Memo, ON K, W 11 n j n 133 14MICAMITY01 I ITAX0111 2 roil I DISPOSITION 31 WEDNESDAY, 11 MAY 201 G Fl�4wgu"=Mi'ligrealIT&Wifff-.Tcwk &M, Uffill 21 ... ................ . . .... . . . . ...... ... ....... . . . . . . . ..... ,A. SITING OF WIND POWER PROJECTS . .......................... fffmv�� i. Ask the Province of Ontario to make the necessary legislative andfor regulatory changes to provide municipalities with a substantive and meaningful roLle in sitingwind power projects and that the "Municipa, I I Suppo, Resolution" becomes a mandatory requirement in the IES (Independent Electricity System Operator) process. 11 1111111 1 ill���!�llall��Ill I ii I Iiiiiirri''Imlir i ; iiii�111 IIIII 134 From: Planning, Department <planning@tvdsb.on.ca> Date: JI u n e 8, 2016 at 1:11:51 PM EDT To - Undisclosed recipients Subject, Notice of Time Change - CoUnty of IElgin, COMMuinity Plannihg,30d Facility Collaboretioo Meetings Due to the small number of attendees who have responded to attendne the, Jove 10 County of Eigin Municipakies Meeting, frorn 90,0arn-10:30arri, a ndi the County of Elgin Community OreanizaBorns POeeting, from~ 11-100,0M .- 1230pw, we, have decided to comWne the COUnlyof ElgUn Municipalities Meeting with the COUnty of Elgin Community Organizaticns Meeting, Please be advised that The County of Elgin Commitnity Planning and FacHity Collaboration Meeting will be held as follows. Thursday, June 16, X016, from 111,00 am - 1230 pra Thames Valley District School Board Educaflon Centre, Board Room 1250 Duncias Street, London ON T,r hank you, and we look forward to rneeti:: rig you atour, rneeting. TVDSP ftannine Department 951 Leathorne Street, London ON NSZ3M7 135 Sarah Paul, Director Environmental Approvals Access and Service, Integration Branch,, responding to Elgin County's correspondence with concerns re: Environmental Compliance Application Approval Timelines, 2, Grace McCartland, Chair, The Arts & Cookery Bank's Board of Directors thanking Councfl for 20,16 grant. 3. Heather Jackson, Chair, Board of Health, Elgin t. 'Thorn Public Health responding to Ell County's resolution re" the newly revised requisition of funds from Pubilic Health, 4. Supportiing Resolutions for the Munioiip lift r of South Dundas' resolution requesting the Ontario Government reconsider the suspension of the integration of the Rural Economic Development Programs, into the Jobs and Prosperity FLrIrd from"� a) Karen Constant, Administrative Ass,istont, Munlicipality of Calvin b,) Joanne Camilre Laflamme, Clerk, Township of Russe[l 5, The Rev. Canon Nick Wells, Chaplain, Old St, Thomas Church inviting County Council to the annual "Founders Day' Civic Service on Sunday, July 3ra, 20,16 at, 3,00 p.m. 7. Petrusia Hontar, Project Coordinator, St. Thomas-Elin.LocW Immigration Partnership announcing Unit fou Refugees — Upcoming Fundraising Events. 8, Brenda Gibbons, Clerk's Assistant� Mun�cipality of Bayham with resolution supporting the new terms for a boundary road agreement, for County Road #55, 9., Jesse Eaton Russell, Policy and Program Project Leader, Department of Canadian Heritage advising that our application to, the Canada 160 Fund for the El l'n County 160 Community Celebration Project has been denied, 10!, M PAC NEWS Assessment LI pd ate, 201 , 11, AMC Communications with AMD Members Update re: Ontario Clirnate Cha,nge Action Plan. 12Doti MaclLeUn, CAIVIA President, Canadian Association Of MUn�crpal Administrators congratulafing Mark, McDonald on twenty-five years of municipal service'm a management capacilty. 136 Ministryolthe Environirrent and Climate Change EnviirunnrenLal Approvals Acr-ess and Service, Integrollon Ibrarnrh 135 St Clair, Amnue We,*t J"' FIODr Toronto ON P,14V 1P 5 IF6_ 4163114-800"ll FaK.- 416 314-8452 ammam Minilst6re de I'Environnement et de PActilon en coati re do changeiment chniallique 1040V ,fl,irlde 1'arjo&, aux autorisations einvirormementales et der knt6grabondes seiMce,', 135, Z]VejrjU0 St, flair Ouastl Rez-de-clumxssbe Togonla,ON PO4V11 5 T61 41Q Tl 4- OQQ 1 1 ' 4 314-8452 Bernie Wilohle, Warden,,"" Administrative Services, Elgin County i4501 Sunset Drive StTWowJtQs OU lj"5�2 'qVi Nz9R&319= AO*L Oi n t 23 r i lgvlkl%�Aoffm 'y I ME' 21, IN ON "I MWIP11111 � 2 1 JU 1 6 COUNTY OF ELGIN ADMINISTRATIVE SERVICE$ Thank you for your March 111, 2016 letter, to the Minister of the Environment and Climate Change about, the, timiell,ines, for Environmental Compliance Approvals (ECA) for sewagie works, specifically ECA applications proposing stormwater, managernent works and sanitary sewers, I am pleased to reply on behalf of the Mini ster', Your concerns about delays with ECA applications are understood The Ministry of the Environment and Climate Change (ministry) is, committed to balancing the protection of the environment with economic develolpmnt priorities through the administration of the approval prograrn, which receives approxilmately 3,pplications annually. Each ECA is site-specific and the timelines, for the review of the application is dependent on the Complexity of the proposal and the, level of pubilic interest associated with the proposed activity. The ministry itecognizes, the importance of infrastructure projects to communities and residents and will) prio6tize, ECA applications for proposals under federal and provincial Binding initiatives,. To ensure these applications are prioritized, rnnistry staff need to be aware of the sensitive deadlines associated with the ECA application, The mWstry is actively implernenfing strategies to, improve approval timelines. In the 2015 Ontario Economic Outlook and Fiscal Review, the government committed to implementing a one-year service standard for higher -risk ECA req,uests, 137 IM Should you have further questions or if you wish to discuss a particular applioation, pilease ort °t nie at (416) 314-81'71 or by e-rn,W at Sarah... auKaontaric.ca, Sincerely, k,.(, "N j� (x Sarah Pa,ul Director Pfivironmental Ar)provals,Access and Service Integration Branch MID 2011 M C 138 ?K 59 768,9986, 1 EV: ?Q, GRAI[�AN ROAD, BOX 174, WEST LOW, ON 1AWO PIR 2PD May 4, 201 B Warder Bernra Wilehle and COWAY Councillors County oil Elgin County Administration RuIlding 450 Sunset Drive St, T'Wmas, ON N5R 5V Dear Warden "Ibhlo and County Couvdiiors, Once again we are very appreciative of the Con�n,tys suppork towards Pur Boot Cwrp.OM1 behaJ of The Arts & G()Okef°yBank I S Board Of D[WtVS, I would like to take, this oppoftnity lloihaiik you for your support of the 2016 SaVOUr the Flayour Culinary, Boot Carnps through the partnership funding grant of $5,000.,00. Tjjr�)ugh this se6es for young sunder ts, we are rristilling zn (IPS40 to learn and passtion foF culinary ails, while sharing with them the farm to table experieuce, ernphasizing the value of locan� food gramars and fanning, This ongoing support for our Savour the Flvjottr BootCamnp through Elgin CoijnLyconfrms the valu o of otir i00@1 food economy This fmiftq afliows as to proAde professional chef -led programming, Therefore,we, can aria q our local 'food economy to life, expo0g YCLA io the vv�,de spectrum of culinary arts while developing their -tcook4ig helpinghelpingle-adership1pio5entation skulls. Our Boot Carnp ;a rs unique, hands m approach o youth become more knowledgeable, of the foods they Pat, where it is produced and the loccil hands that (grow it, We looformard to working ,vith you more, in the future, Thauk you again for your geievjs suppoft Best regards, Grace McGartland Chair CC: Mark KIGDonald 139 ELGIN ST. THOMAS P U1 B Ll C H EALT H The HonourabileWarden Bernie VViehle and Members, of County our oil County of Elgin 450 Sunset Drive St. Th,ornas, ON N5R, 5V1 Dear Mir. VViehle and Members of CounciI, MAY COUNTY OF ELGIN ADMINISTRATIVE SERVICES, "Thank you for your [etter of April 13, 21 16 advising the Board of Health for Elgcn St. Thomas Public Health of the recent report, discussion, and resolution of the County of Elgin related to 2016 public health funding. As COMMunicated. previously, the, Board of Health unanimouslyapproved the 2016 budget package for Elgin St. Thomas Public Health. 'This, package included budgets related to public health fulfilling its obligations under the Health Protection arid Promotion Act (HPPA) and the various Standards mandated by the Ministry of Health and Long Term Care (MOHLTC), The Board included, as part of its budget packagie, e -ns ses several one-time business cases related to ma,ndat d prograi and rviceunder the HPPA and applicable Standards. The Board appreciates your concern about providing the obligated levy' -for, a ponticn of the budget package that may or, may not be funded by the MOHLT C. As you have recognized, the County of Elgin has a statotory obligation to, remR the costs for FSTPH mandated programs and services,, The, obligated levy is not tied twhen the M0HL` G confirms funding for public health, ESTPH is holiding off on impillementing snot of, the one-time business, case work, The Board has authorized the spending of two one-time business cases in the arnount of $85,000. 'These two business cases relate to Panorama database support forty vaccine inventory and haindiling and the Online Workplace Support and Resource system, Elgin St TWnrias PLIfiliG 11KIM1 12:30 Talbot Sno t, SL Tho rn cis. ON Nj1P1G,9 Ph,01,10,519-631-000 Tolill- ri %dWf) 922-0096 Fax: 5'19-633-04(10 The Honourable Warden Bernie 'i hl and Merrbers o,f County Council May 11, 2016, Page,,2 "I"'he Board has agreed to a modified payment arrangernent for these specffic business cases, in this, specific circurnstance, The County of Elgin"share of the two, business cases is $,12,049. At this time, please kindly remit: $895,916, in monthly instalments, which is the County of Elgin's portion of the mandatory programs and related services budgets Plus the two one-firne business cases, We will forward further notifications cfrernittance to the County of Elgin for the remaining business, cases later in the year. Sincerely, ?Ln4 Heather Ja , oon Chair, Board of I lealth Elgin St. Thomas Public Health Q. Board of Health members CynthJa St. John, Executive Director, ESTPH Susan McConnery, Manager of Finance, ESTPH 141 From: Karen, Cora stant [o,din[nistratiori(OLcalvin'to'wi'ship,ca] Sent: Th u mday, Kay 26, 201.6 11®OAM Subject., RESOLUTION #2016-083 SUPPORT REQUEST JR) RECONSIDER SUSPBSION OF THE RURAL ECONOMIC DEVELOP M ENT' PROGRAM IRT O THE JOBS AND PROSPERITY FUND 13dow plea..c 11nd the above r6crenced resoli�idan appmNed lay the 4 `arra nefl fthe (7orponitioll cWthe ?dwidp1hy of (Avin at their regubx rneeting cmi Tuesday May 24th. 2016-083 REWNS'WER Stysi'l.,�,vs/av ()/;" Jam"JI, 1!"'amrawl('� 1)EtE1,0PA4E,?V7"PR0G]"" V 7'1-iEJ()BSAN7) PROVERITYPTIA11) Wwd 4y (Aun 11nneU andseeon&: el /ry ('outs EchvorrZv 147YEREAS the (7ouncil qf1he Corporation qfthe Ain id)n 0, 4, qj"(7edvin resolirtion 1.)neeling hehl on A;?rd J ,v the (,?1`,1;'q'-ndh 1)ufula passed at thdr regvhlar f 20,16 ),rhich sfatcs.- PV11ARhAS in the 20 lei Ontario W&I, the government ql0numb has stisperpeled maTwu inwke q1' Opplfeeofir )ns in(lie lyltwed Acotivnie and hay Indfewfedthai ffj,)lanv to Iha 1"rograrre info lhe,A,,jb-° arO 11,71ERIAS d6bs andProq,?eri�j? 1,"wind i°� is vevricted too privoN, and huhany pomw which prevews acTess lafimi1ing,fiv, rin-al gyp' id benefinedfiroar the Rund Ehownnic Develoynnent Progi-eI)n. he unnphas,lis on feirge pw(.jvcls, thf,"n nwel Mer qf nuninumi S5 aril' an w SJ(i a0lon. in eligible pre,,?jecl cumsfs thrvsholds, i+ill sig !nlficanlly. restrict henefitsfir(nn. 1,hisfiutd': ond ff1'[1E,Rh,AS in cow -cat, the Rural b.vorwinic r,nmber qfccpaciay building,projecIs incfue)hrg leaf" not Kited to AaWss Re(el7li(M and '1)ownto)+-", prqjectv and I)eMoInnew Strategic s-Inall r"t-Ire'd munlejDalhiesii,ho ivere looking to inq9rave their local eeononq. Alsz,) q�f note is° tharbecause the Jr,)bs' is I'strol area, , o,Jll likeb)ftivour more wbart may cythe provitwe, Y(W-V 7HEREFORE',' BE 17" resolved dual the okbtfrh;ipuhqlSouthDiduk'Als asks the gwernment qj, 0nia,rio ki, reconsider the stwpenAon ejand the, int;qrWori ql'the Rurtil Etwnwidc 1)evelqptne,17,1 /Owgraor hwo the .bhs and Proiperfl.v Piind Ivith the Vmw in emuringthew 1he.RuMblonomic I)OVelopmew Progratn su,(Ys°a,.s an qfdw proWnce Oat i+i/l suppen1l, grom1h in rwral munkfahlies in, Owwria BE IT F()RTH1,7R),%�,Yoh.!ed that this resolution be circuMled to gill nwin"cipal and regional councity it] Maw10 requesting that they endorse, and siqywrt this rmohalon and cownunkine theYnTym to, rhe Pratier t-uwf 1he 1flni.wer qfAgricullure, piwzl and Rural 1(f (7arried Have apvat day! Karcn Constant Adn,linistradve Assistant PdWAYwhy of Cawh.t 1355 Peddlers 1)r. R.[. 02 Matlaws., ON P01i I VO 705-744-2700 phone 705-744-0309 ftix 142 r - TOWNSHIP OF I RUSSELL MILINICIPALITt DE Date: May 16 mal 2011 Iterl no,-., '110 (a) SU4 ect/Objet: Resolution to Support Rural Economic Development Program resolution die support au programme de d&veloppement i6conornique des collectivit6s rurales Moved by/PropolCouincillor1conseiller Andr6 BrIssion Seconded �by'l Appuy6 par: Courricillor/Conseill6rei Cin aucife, r Whereas in the 2016 Ontario Budget, the government of Ontario has suspended current intake of applications to the Rural Economic Development Pr,ogirami and has indicated that it plans to integrate the program into the globs and Prosperity Fund; and Whereas the Jobs and Prosperity Fund is norrowIly focused and is restricted to private sector organiczafions, and industry partners, which prevents access, to funding for rura] municipalities and others who formerly benefitted from the Rural Economic Development Program, The emphasis on large projects that, meet either of minimum $5 million or $10 million iin eligible projlect costs thresholds, will significantly restrict benefits frown this fund; and Whereas in conitrast, the Rural Economic Development Program supported a, number of capacity building projects including but not limited "Business Retention and Expansion" and "Downtown Revitalization" projects and Economic Development Strategic, Planning projects for small rural muni:cipalffies who were looking to improve their local economy., Also of note is that because the Jobs and Prosperity Fund is not specifically designated for rural areas, that, funds, from this program will likely, favour more urban areas of the Province; now therefore be it 143 Attendu que dans le budget de l'Ontariol 2016, le gouvernement de I"Ontario a suspendu la consornmation actuelle des dernandes au programme de d6veloppement 6cononnique des, collectivit6s rurales let a indiqub qu'il pr&voft int�grer le programme dans le fonds pour I'lernploi et la prosp&r,it6; et Attendu que le fonds pour 11'emploi et la prose rico est i6troitement cibI16 et est WnM, aux organisations du secteur prW et aux partenaires de Nridustrie, ce quii e,mp&che, 'acobs, au financement pour les rnunicipall1i6s rurales et d"autres qLIII autrefois ont b&n6ficAl du programme de d&veloppement libconomique des C011eGfiVit6s, rurales. L" rephase sur les grands projets qui r6ponclent soit d"un mini'murn de 5 M$ ou 10 M$ en coots admissibles pour le commencement des projets, I i rn ite ra considi0rablement les avantages de ce fonds„ et AttendU Clue le prograrnrylie de d6veloppernent i6conornique des coflectivit6s rurales a appuy6 un certain ncmbre de projets die irenforcernent. des capacit6s, y coni mail sans, sa'y' limiter, les projets c Malintien et expansion des lentreprises let c Revitafisation des centres villes )> et les projets de planIfication strat6glique de d6velopperaerl conomique pour les petites municipalit6s rurales qui cherichen't 6 arn6fiorer leur 6conomie locale. A voter 6,galement, le fonds poUr 1'emploi et la prospbritb West pas particulilbrement d6signl& I'lace I olide 2 4P RESOLVED that the o,uncil of the MUnicipality of Russell asks the government of Ontario to, reconsider the suspen§ion and the integration of the Rural Economic Devellopment Program into the Jobs and Prosperity Fund with the view to ensuring that the Rural Econornic Developnn.ent Program stays as an intricate funding prolgrarn of the Province that will support capacity building and foster economic growth in rural municipalifies in Ontario; and RESOLVED that this resolution be circulated to all municipal and regional C01MICil'S in Ontario requesting that they endorse and support Ms resolution and communicate their support to the Prernier and' the Minister of AgricUltUre, Food and Rural Affairs. BODONI LIFO Win ilk KIM CERTIFIED TRUE. COPY 1, Joanne Can*6 Laflamme, Clerk of the Corporation of the Township of Russell, hereby certify that the, fore,gioing is a true copy of the resolutlion adopted by the Council of the Corporation of the Township of Russell on the 110h day of Mav 20,1 6. e I -IM Joanne Camlr6 Clerk / greffi6re Page 2 ofide 2 p'o'ur les zones rurales d' an les, fonds de ce programme vont probablement favoriser le" Miles PILIS urbaines de la province; it est r6solu QUIE le conseil du canton de Russell dennande au goluvernement de I'Ontario de reconsWbrer la suspension et l'int6gration du prograrnme de clveloppement�conom�que dies collectivUs rural s, dans lie fonds, pOUr 1'emploi et la, prosp6dt6t, en vu e d' assuirer qua le programme de d6veloppement 6conomique des collectilvit6s rurales derneurtitre de programme de financement complexe de la, province q,uii appuiera, le renforoernent des capacit6s et de favoris,er la cruissance 6conomiqLle dans les mumcipalit6s rurales de I'Ontario; of QUID cette r6solution sort distdbube d tour les consefls muniCipaLIX et r6gionaux en Ontario demandant qu'ils approuvent et appuient cette r6SO11LItion et communique IeUr soutien aU ministre et aui minist&e de I'Agriculture, de I'Alimentation et des Affaires rurales, K40T ION ADOPTtE COME CERTHI�F_ GONFORME Jie, Joanne Camnh Laflarnime, greffi6re de la corporation de canton de Russell, afteste que la pir6sente est une copie cerfifi6e de la r6solution adop,t&e par le conseil de la municipafitb- dle Russell le 16"jour de mai 2016. ........ . .............. .... .. .. .. . . .. ... . ...... .... .. .... . . . . . ............ ..... . . . . . .............. -------------- H61ol de Alle I MuniclpW Offices 717, rue Notre—Darne 8tee4, Embrun, ON KC�A TW1 -1, 013,443-3006 1 F, 013 443-1042 1 =j SII a 144 Mr�, Bernie, Wjehle Mayor/Warden Elgin county Administratlon, Building 4,50 Sun set, Drive St. Thomas, Ontario, .5R 5X7 May 10, 2016 Dear Mayor Wjehle and Members of County Councik RECEIVEn MAY 16 i:'X 6 COUNTY OF ELG'- ADMINISTRATIVE Uh,vi3OL The, Qld $t. Thornas. Church, is the oldestchurch in $t Thomas and is privileged to host the annual "Founders Day" Civic Service rain Sunday J uIV 3W at 3 p.m. I arn wriflngto officially invite vou oryour de5ignate(5) to attend along with all the rneribeFs o(County Council, Other civic leaders and politicians frorn our City and County will also bejoining us, in conjunction with, the Centennl,al of the 191" Regiment's departure to participate in theGreat War, the IRev. MarkSaraent will give, the, address. I am also requesting that "chains of loffice'" gowns or other distinct attire be worn on this occasion, There will be "a 'freewill offering" to be given to a charity of'Rev. Sargent's, choice. FcAlowing the laying of wreath on the tomb of Daniel Rape1je you are most welcome to join us for a srnaIl informal reception on the grounds. It is my sincere hope that your schedule and interest will perm ft you to attend. I would appreciate confirmation of your attendance. Sincerely The Rev. Canon Nick Wells Chaplain Old St. Thomas Church: The Rev. G. Nick Wells, Chaplain 11 4D Mitc1riaH Ur et, St. TharW, Ontario N.5R 21`9 1 (ti'19) 615-6226 From: Beatty, Maureen (MAH) [MaLir�eri.Beatty((LloriIado. c,a,] Sent: 'Thursday, May 19, 2016 9:15 AM Subject,. WiisLry ofMunicipal .Mfrs and Hous4ig - 2016 Ontario We!str Mundpal Conference I'LIS-A, SE AIA RK THIS D.4 TE IN Y0,11R, CALE NDAW Staff, in tht Mini'stry of'murlicipal ffaim and, I-fousing Western Mul-iicipal ServicesOffice in L().ndon tire f-inalizing plaars for our anllUralr coni ficrence.The confr�ivtice will be ofinterest to c lecto ffl "d n1unicipal officials, tnunicipal sta intinicipal organizations and partner provincial rrlinislries UhVISTR Y 0FMVN1(JPA.L AP'PAIRSAND HOUSING - 2016 ONTARIO WISST 4j[jNjr(',jr P4L COAT'ERENCE, Date- F, , lliday, Decemb,cr 23 2016, 1 m,caticil. Best Western Larnplighter I im, 591 Wellington Rtmd, I'midon, On-tario 'rheme: "'CHIANGE-C'HALI,r!,NGE--OPPO,[ITIJNI"I'Y" Addi6ottal infOrmadon will be emalled and ma,de avalhible on the AMO wehsite, www.amp.cm.gi in the near, future. .... . . .... . . ........ . ..... In Ilic inWrirn, ifyou have arLy qucs(ions, PICE'sc con(act cur orf"ice at 1 -800-265-4736, C"if)411 shom this Tvilh muni elected tneynbevv coun'61� Mchvithfal enmils ha vu beenseni direclI" to till CA Os' ( ler ksl Treasurers, Planners and Service ttlfmagers inthe *ce I'Ve..siern Region (xea.,j1"j?on holthnove Man oneposigion, yotv tnq��recehpe ci, duplicale enudl). MatHITCH BC;Itty Maureen licatty, Municipal Advisor Ministry of'Nluriicipal Affairsand F] using 659 Exeter Road, 2""' Floor, London, Hyl g, IL., 5 19-873-4029 or t-800-265-4736 146 Good Afternoon! We're thrilled at the conmininity's interest in learning at the Tkiste ofSyria event and we: w"aill to keep up the momentum and continue to, raise nioncy towards sponsoring additional fainilies. Given the liorrific tragedy this past week, with over. 800 people dying in lbe Mediterranean, we continue to, stay C0111111ittCd to SaVillg L)DLfan1j]_yr aIt as tillig. OU filntlStiC tearn ol'Unite lbr Refirqees volunteers have planneld as Roc kin' For Reffigees 111USiC'al event to support the cause, aswell as five 6BQs in St, Thon-ias, Rocking For Refugees:, Rock Arourid the Clock witli Frankie and the gang as they travel across Route 66 on as rutlSiCal jOUrlley that takes the audie-nee ti -cam the very iriception of rock and roll, lluollgh tl'w towns of Doo- Wop and SUJAZOCk, Willi as short pit stop, in Garage Rock. As the voyage continues, wve have a little look-see in the village oil Love Ballad and stay as night at Heartbreak Hotel. BetFore)10,Ltkiit)aa it, ave a,reatthe airimri inkdang a hop over the pond to the town olBritish, Invasion. This two-hour family sj,joNv will have you tapping your toes arid singing along tosome ofthe greatest na[SiC ever written, perfic.)rmed will,,), flie hurnour and attention to detail that is, pure F`ranMe and the Fairlaries' nlagic. Unite for Refugee's Presents. RO,CKIN' FOR RFITUGEES' FUNDRAISER (see attached possler) Saturday June I Sth 2:001 — 4:001"IM, Faith ClItUch 345 Fa irvieNv Ave, S,t, Thomas Tickets: Adults $,201,0O Child $10.00 (6-12) rickets available online atVit; VNVNV..'Liniteft)riLi,yees.or, , at Scotia Bank, Canadales, YWCA, Faith Church, and SL Paul's ChUrCh Office. F'or more information call Julie 1.1kiyes at 519-520-2465 We'd really appreciate your help in buying tickets and encouraging 1, wiends and flanifly 1OjOifl YOU fOr 111C fUll, Mark your calendars for soine, suinmer BQ's f,or a grCE-It CaLlSe! IJ lite 1"M RefilgCCS haS teallIC(l U11 Willa Otia bank and the Rotary Clubs of'St. Thomas ti fire Llf) the grill and tm-ing in sora e fundsfior additiaaal refugee sponsorship. Scotia bartl�will be matching every dollar that is collected, unawake your lunch aioney really count! 'The BBQs will be field at I lepbUrfl, parkette on Talbot st. across fronli Mugfords, F'riday's from 11:30 to I pin on June l0,, 24, July 8, ALIgLISt 12, 26, Unite fo,r PfLa UNBIT E., FOR RIEFUGHHV CHANTY B B Q s AAP JJWUWJ11AnAAA.AAAAA& HEPPOON PAPKETTE, TAL801 ST. ACROSS PQCM MUGFORD$ JUNE W & 24 JULY 8 AUGUST 12 &, 26 OURGEDS, VEGGIE RVAGZAS, HOTDOGS, CHIP, AND DRINKS POR OUPCHASE ROTM CLUBS SUPPORTED By V I HOMOS BMWX DF ELOIN mom A,W90110 ON W wagmMO MOM 147 I'lease help Lis reach our goal of $75,000 to sponsc)r three additional fiamilies hi May 20, 2016 Adz/, i,, z i 'c m.o' B h ay. ain St r%� I(A), 9 344 Plank R():u'L `r�ru ail (I M rk) N0.1 I Y ) Tel: (5 19) 866-552 11 - F-Ilux, (5 19) 866,38R'i Mr, Clayton Wotters,, Engheer County of Elgin 450 Slinset Dbve St, Thomas, ON WR 5V1 Ma ernMowattersPeigin,ca, Dear Clayton Ra: County,R,oad #55 BOUndary Road preernen 'Yur correspondence regarftg County Road 055 BOUndary Road Agreernent was receWerdl at, the regular meetingi of the COU11161 of the MUnibpallty of Bayhom held May 19, 2016 and the following resolution was passie& THAT correspondence from the County of Elgin rega4ng County Road #55 Boundary Road Agreement be recelved for informatl'on: AND THAT the COUnrfl of the Municipality of Bayham supports the new terms for a boundary road agreenientfor County Road #55 between the County of Elgin and Norfolk County; AND, THAT thie Council of the MunicpaVty of Baylhamthanks the County of Elgin for the opportunity to comment, Counofl appreciates being consWered in the process® Yours truly .......... .. . Brenda Glibbons Clerk's Assislarpt. bgibbons@bayharn.on,c@ UM Fmnv RusselL Jesse (PCFQ [mai ho j esse.rus sell, Ifeanad& ca] Sent: klay-26-16 3:33,11M To., 13rian. Massehaele Subject.. Catiada 150 'Fhank you fiar your proposal I)ear Mr. Masschaele, 'rjvaj,l<, yot, tor suhraitti'ng all application to the Canacla, I SO F'und for, the project tifled "FAgin County C'aaad't 150 Coalmunity Celebm&a PAiject"'. Weapologize -.Gor the delay in processing your appkadm and Nve are gynteful for your padence. We received a, Ifigh volutne of subniimions, an(1A McUma Immoms vms compoi(ive,'WQ� rQgret to WAm you that your proposal was nol selected. Please feel free to coMad tne ifyou have any qjesdons regarading this (10cision, orw(:)'("Tld IM, h1i"O rn lation cal t1le process for pursuingdiffbrent prqjectunder the Cansa da 150 Fund. I will Cc be Me to proOdc you MM,inkmnadun on thc updated, themalics of the Carwda, 150 Fun(L We are graler-1:11 1br ymml 01crest in, participating iri Canada's 15011 amAymsmy of Con1dondmi. Ile govel-nmertt is looking fiw-wartl to bringing CAMMns kqedwr to celebrate this milestone and Lo help shape Canacla ft)r the fuNwa. Kind nesprds, Jesse Eaton Rumell Policy Prograrn Project Leader Major Eveats, Con-kinemorations and Capital Expede.noe Departnim af Cariadian Heriaige., Goverm"nent uf'Canada Ph: (416) 952-5522 Fax: (41 6) 954-0060 400-150 JAn Sweet ''.'unto, ()ntavio N15V 3'l'6 149 Qtl&f 90 4, ac 11%100.� W Assessment I—D �P 2119 - q. Up d a t e fol TI -i v r5 d ary, J u n e 10,2, 20 16 U r, LA b kin b , S­,�11 - nuj In this issues Flore rharu 2 rnilljon notices rrialled 'qu& ] e M 10k, out It I F1 es I d e ri t a I Px."CUI�01 c . r uwg, Dt,�,A� �,mmq OtA;,tptir 34 wu L Assessu n e In tdo � o Assessment Update - More than 2 irnif es inialled One: or the key Changes introduced for the 2016 Assessment Update is early viailingi of Property Assessment Notices-. Starting April 4, Notices were mailed to resrdentlal property owners atross Ontario, over a 21 - week period, provUng property oviners the apportonity to resolve canCejrrjs before final Assessfirent RoIlls, are returned to municipalities, As Of Rine 3, X016, 2 "0301997 Property Assessment Notices 11ulve been mailed - nearly half of Ontario's residential propertles, Click HFIRE for the full Notuce rnailing sc,hedWe and to find out when property owners i,n your community Mill receive their updated 2016 values: LeadIng up to tl,°ie 2016 Assessment Update, MPAC has Introduced sorne of the mW significant reforms to Ontario's property assessr-neat systern since 1998. "These changes, share a corninjon goal tjjais rootQcl In MPC's cornnnitment to increased bransparelicy and understanding In order to bring stability and prechctabifty to municipontles, tax base. .1irraprovi , ng Uie Municipal Experience MPAC's Morflcipai and Rakeholder Relations tearn was tasked with finding ways to improve the products arid services we deliver to our municipal stakeholders in preparation for the 2016 Assessment Update, In an effort to provide Mcreased transparency and 'a shared understanding abOUlt property assessments, as well as stability and predictatrility in the roH, MP,AC has redesigned MunlcJpal Conne CtT11 . 150 lange ,As part of U-iis year's provincc- widcAsse5,6rvent Update (legislated valuaflor'i date of January 1, 2D16), rrldlb- res idential properties ii,i Ontario will be valued uslrig the cN-ect capl talizaUcm of net Incorpe approach, In tI-ie past, MUM - residential vaiued using gross incon"ie 1-1 fis rnethodology ChAnge aligris with MPAC's delivery afaccurate assessrinents. "The chance also al gnr i9ith appraisal iridrzt,ry Standards aricl more closely reflects the way in, which, these properties Lrairsact, in t,)e ri,iarketploce, As part of' our work U.) provider greater trai ir) assessaient, �,,)rocess, a detaked Methodulogy GL]kk! liar MUllti- Residential properties vviH be shared w1l,u stakel-6ders and Laos. "Gd on rinpaa. c.cin addition, MRAC vjifl make avadable 1,3arket Valuatioru Reporl:s ti-icil. prove de spedhcs, regardirtg ti'ife Various vk.,fli.rabor paramoters used for the 2016 ValUE, cal!CL]Iatibr'IS. Many enhancements a sere made in the development of PJIPAC's MIS MLjniCipal Connect 2, 0, Key changes indude:, At'4inucal Repoit - Access to prellminary values for the 2016 CVA (21017 to 2,020 tax years) o Weighted Assessments llba,5ed 01-1 111LA1116paf SpeCifiC' ratlios - Enhanced inapping featt,ires a Improved search functionality o Better understandling of assessmisk ent at rthrough appeals, and ReqUeSt fW- Reconsideratwn 4 monitoring [IMAIII, � " / A L 6 Municipal Connect 2.D iaunched at the Ontario Alun- clpal Tax and RevenUe Association Conference on April 4, foHowed by training sessions which have been taking place VIPAC's 2015 Artnual i1 port' is across the province. To learn more, contact your local rmv,, avabWe on rnrlaaa. sty. The Munic-ipal and Stakeholder Relations representative. rel-mrl. provides an overview oC o„v- [,wogress in ck1flivering or the cObjeclives ouffined ill ULP 2,013- 2CA,6 Strintogic Plm that have Kinproving the Residential ial:d I,Jrle, gl,°Q'Llrl,dworlk, for SIAICCCas Skll (.101INQFY Of UIC 2016 Taxpayer Experience Asses sri"ren t (Jpclate�, J'o SUppo-t tlrlc rollout of the 2015 Assessment Update, Report h0qh4iht5 loOl deli� NPA C has produced a series of v'idew; to help property owners Ihetter understand the assessment system, rhe additkcVn of m1ore th&', $30 brliou ire nevv AvaHable on YDu`Tube, the NIQW1119 videos were provided aSSQ5SGIC0t. U) FIWIJLiPEII to municjpallties as part of the muNcip-ail toolkit, ,L and are tax rolls. accessble ora nnipac,ca: Completion arf: rnorf; than iverview 2.9 million (Jafa checks Lo tivma el,,rsljre the rjuaaiity or'u'j ' m!,p frii Recpnsjderatori PI ocess accq.,rracy of otw datEl 11.0. Axs�.UQ a alh.-ad of:, oopdatmg Progress towarcls deveroi-Anp the two-way Receivirig Questions about Fjo.rvir e L evel AUr eimtient Prcpeity Assessmient Notices? Our efforts in the area ol: Property owners are encouraged to visit pie-rW consultzitionF, and MPAC's secure, onHne, easy-to-use disclosure - self -serve website that ahovvs property ooxiers, to learn Significant, enhonr�ei') ients, T-nore aboRA how their property was assessed, see the infoirrilotion IMPAC has on file, as well as compare it to to our 1,)roduefts and anthers In their nnsglhboLjrhood/area,, services for the 2�')Iro province -vide Aboui:MypropertyTIII has been redesigned this year and Assessi-nent Ul3duLe. provides access to' Learn more. a 1, <e I -e ri da - property o w n e rs cava b rowse through the Interactive maps to View information on residential sale price trends in their neighbourhoods and mimicIpallitles across Ontario. A, Property Profile Report - ava0able through 'My Property,' this section includes more infcrniation 151 about the five key factors that account for 85% of a property's assessed value. Property Snapshots - accessible through '[Ay Neighbourhood,' owners can access up to 100 sirlapshots of data on oth,er properties in their neigl'rbourhoo,d Dr area. 'This snapshot provldcsw property address, year bUllt, square footage, lot size, m,imber of storeys, Ctirrent Val�tio Assessment, and sales inform.4tkon, if applicable,. Favourites Report - owners can compare then - property with up to 24 saved Favourites. Tl'ie report can be downloaded and inducles address, Rall Number, Currenl:: value Assessment, sale and site informatuon, as well as residential structural dotafls (e.g. square footage). Property owners are 8150 CnCGUraged to look for, their Reqt,iest for Reconsider inion (RfR) deadline, which in Mcl'uded on their MoUce. Owners MH have 120 day's frorn thein- IS8Ue Date to file, More inforniaLiun un how to file an M is available on &gjtj yt) Collective Bargairding Update On May 25, MPAC and the union's bargaining committee had their second rreeting with the provincially appointed Concdiation Officer. While an agreerrent has been reached or) a number of iten'is, CliSCLISSiOnS continue on post- roUrernent benefits for staff covered Under Letter of Under.9, W, n cPng # 2 [ page 5y. of the coH ecAt. ve agreement, sec,tion (b)], and viages, As a reblUlt, the UirliDn"s bargaining cornrilttee has advised MPA C that they have reque,ted a No Board Report, A strike dead1ne has been set for June 1Z Another rnecting between MPA C and the bargaining team has bQuri scheduled for lure 15 and 16, however, MPAC is available to meet with the bargaining committee ahead of this date if they wish to contunue discussions, It contilrWeS trO be Our hope, that %�,Ith the assistance of the Concdlatian Officer, we will be able to acjjjnve a negotiated colliecUVe agraernent that is fair to M Prnployeo.5 and reflects the currQnt c1imate and realities of the public sector', including the Governrnent of Ontario, We will' continuQ to keep YOU Updated on the status of our negobations, sulb5icrlbI 11LDLA-de -Ven;k')a Ixcl Y-LMYN 2-'. UL1. 0 M PA'C. 1340 bickering Parkway Pickedrig ON LVD 152 From: AMO Communications, [comrnunI!cate@amocnca] Sent: Wednesday, June 08, 2016 3:55 PM To: Mark McDonald Subject, AMO Members Update - Ontario Cfirnate Oiange Acdon Plan Ontario's Climate Change, ,lotion Plan is here. The Plan makes it clear that municipal governments, will have a key role to, play in reducing greenhouse gas ernissions in our province. Tile Plan is 86 pages hong. That's, a lot to sift through and we need irnore tiirine to determine exactly how these, new measures will! impact municipal governments, Whatwe know now, isthat municipal governments will play an important role in implernentingthis plan and that we will need an effective transition process to do it right. Wnicipa$ governments, are already at the forefront of managing and addressing ,climate change by investing in sustainable local infrastructure. Through the Action Plan, we expect access to cap, and trade revenues to help fund new infrastructure. The attached lie messages expand on these, points and include general background information on how the Action Ilan will impact municipal governments in oase you receive calls from your local Media. AMO liS working on a more in-depth analysis of the Plan to share with mernbers soon. AMO Contact: Graig Reid, Senior A-dv,iso,r, E-mail creidff 416971.9165U ext 334. 153 Assoclation of Municipalities of Ontario, June 8, 2016 ,Ke y Messa �es, _ Summary: 1, Municipal governments have an important role to play in helping reach provlricial emissio,n targets. 2, Achieving the Climate Action Plan requires an effective transition process for Municipal governments. I Municipal governments expect access to cap and trade revenues to help fund new infrastructure. 4. Municipal governments are at the forefront of climate change action by investing regularly in local sustainable infrastructure. Ontario's Climate Action Change Action, Plan is 86 -pages long and sets out more than 30 measures to, reduce, greenhouse gas emissions. That's a lot to sift through and we'll need time to do it, There are several observations we can make at this point Municipal governments have a,n irriportan't roleto play in helping reaGh provincial em�ssions targets for two reasons. First — trans portatl'on and buildIrigs are the largest contributors to greenhMise gas. Using a gree,n lensto municipal governments' planning, its vehicte fleets, and building assets, has and will continue to help meet Ontario's, ut imate cl,[mate change target of'reducing greenhouse gas pollution to 80 per cent below 1990 levels by 2050, ,Achieving the Climate Action Plan requires an effective transition process in order for municipal governments to help the Province reach its targets, We know that we need a transition 'table that would help municipal governments manage change. This would be prudent. Municipali governments expect access to, the cap and, trade revenues to help fund lrifrastructuire, New mandates for municipal governments Must Come with new funding. Funding for infrastruCtUre that helps, reduce emissions can help to create a "virtuous cycle" of sustainable infrastructure, by offering additional funding to those municipalifies that invest in local sustainable projects. Municipalities are at the forefront ofma,naging and addressing!: climate change, particularly given the iimpact of extrerne weather on our local economies and infrastructure, Municipal governments deliver the public services that Canadians 154 use most often and play significarit role in the health, safety and quality of hife of those living and working in our communities, Municipalities show proactive leadership on climate change action at the local le ell by regularly investing in infrastructure that contributes to lower greenhouse gas emissions and helps communities adapt to climate change,. This includes transit, resilient road, bridge and water systems, renewable energprojects, efficient municipal buildings, and more. Some of the measures set out in the Action Plan should help municipal governments reduce their greenhouse gas emissions, including: - Promise to work, with municipal governments to eliminale minimum parking requirements over, the next five years, especially in major transit corridors. - Fundi:,ng for municipal energy planning such as the development of Community �energy Plans and Climate Action Plans, Changing legislation to allow Low Emission Zones. Grant funding for transportation demand maiiagernent work. The creation of a Miunicipal Challenge Fund for infrastructure projects that reduce greenhouse gas emissions. Other sectors, will need to look at how the, Climate Action Plan influences their own activities. They 'too could benefit from a sector -based transition forum. Municipal governments have clear roles in delivering serwces, but they also hold broader community interests that can affect economic and social wellbeing. Climate change Ml he a prominent topic at AM's Annual Conference, taking place August 14-17 in Windsor. The Premier and Minister Murray are confirmed speakers. For more on the conference, visit wvjw,arna.on_ca, 155 CV A M A A, CA, M . . . . . . . ........ Canadian ASsociatton of MuiiicMp�3l'AdrTiinisti,cato,rs * LAssociation oanadrenne adr6nistrateurs municipaux Vora MooWay? President / ArOs. dant mar*.,HW&d 4 ajoi6 Firs,f Wce-FMSidenf / Preajimq vim-pr6s(danfe Glen Daviet Second A:e-PmsideM 09oxidam We-prOsldente Jan(oe Baker Pair' Presi0ent Pr6sidont soplant Ma(C L,9n&y 01re clor/ AdirinlsW tour Louis Coutinho Dro clarl Adrniniska tour J0 Renaud Dir4 utor/ Adfninisttnta,ar Jack Benzaquen Jake Rudc4ph Dire ctor1A,dfnon(sIraIov,r Rodney Cumby junnifer Goaouno Ex arrive Directoy'l dimcirkv g6o&aw CAA, P, 0. Dox 128. Station A FredOcton5 CANAIr)A E3B4Y2 AAM CP 128, slivursale A Fredericton, N -15 CANADA EM 4Y'2 T 1.5r55-771-2252 IF 506-460-2134 May 31 st, 2016 Mr, Mark McDonald Chnvf Administrative Officer County of EI Gln 450 Sunset D6ve St, Thomas, ON NSR SVI Dear ML,M-cDo'na'Id, CAMA's Long Service Recopition Awards Program recognizes and celebrates the dedication to pu4lic: service and rnunlclpa] management of Dur merTibers, Which is a significant priority for ot,sr, A5sociatior), These awards are, based on the number of years of full-time, paid emplcyrnent in rnuilicipal government in a management capacity (a Chief AdrniMstradve Officer or reparting directly to a Chief AdmiNstrative Officer), They are granted at ten years, lild gjVC,urj in five year increments, Please find enclosed your recognition pin recognil2ing your twQrity-five years of municipal service hi a mainagernent capacity, Coagrotulations on thi5, significant achleverni ,rrh,,,,1, you l for your continued SUpport of our Assocliatiion and for the part you Continue to play 41 h0ping to improve 'the municipal profes.sion and in making LAMA the leadifig organizatron in, fostering and su5taiinlng mumcipal, excellence. Si[ICerelyr, Dori MacLellan CAMA President =I k, 1 156 (AIASSA, tom Dear CAMA Member, Magee Jewellers and DesIgners, would like, to take this opportunity to congratulate you on receiving your 25 year piln in recognition of Your dedication to public service and municipal management. It was our pleasure to design and craft your pin in our custom design jew"ellery, studio in Fredericton, New Brunswick. ]-he caring ofyour pin is very easy,. When you are not wearing your pin, simply place it in the, small plastic poly bag that is, located In your] ll r~ box, This MH prevent the, pin from tarnishing while not being warn, Over time if -tarnish does need to be removed, simply polish, it with a jewellery cloth or use sterling silver pe II e ry :leaner,. Again, congratulations on this significant achievementl Enjoy dour new pin with pride! Fours truly, • rk & .til ian Magee V lea ii .-R,wellers & Designers 45,7 Dishop Drivo, Suite 203A Fredericton, NB EX 2146 * p, 5064523949 # f. 506.458.,1089 COUNTY OF ELGIN By -Law No. 16-14 "A BY-LAW TO PROVIDE A SCHEDULE OF SERVICES AND ACTIVITIES SUBJECT TO FEES AND CHARGES BY THE COUNTY OF ELGIN AND TO REPEAL BY-LAW NO. 15-09" WHEREAS Section 391 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, states that a municipality and a local board may pass by-laws imposing fees or charges on persons for services or activities provided or done for persons; and, WHEREAS the Corporation of the County of Elgin did pass By -Law No. 15-09 imposing fees or charges on services or activities provided to persons by the County of Elgin's various departments; and, WHEREAS the Corporation of the County of Elgin has deemed it advisable to amend the fees and charges applicable to some of its services or activities, and to make provision for the addition of taxes where appropriate. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT Schedule "A" attached hereto and forming part of this by-law setting out services and activities which are subject to fees and charges, and taxes where applicable, and the amount of such fees or charges be and is hereby adopted. 2. THAT By -Law No. 15-09 and any by-law that is contrary to this one be and is hereby repealed. 3. THAT this by-law shall come into force and take effect upon its passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 14TH DAY OF JUNE 2016. Mark McDonald, Chief Administrative Officer 158 Bernie Wiehle, Warden SCHEDULE "A" By -Law No. 16-14 The Corporation of the County of Elgin has deemed it advisable to provide activities and services that are subject to fees and charges. The following list details such activities and services and the fees and charges that will apply: Please note that the fees and charges below include taxes, where applicable. SERVICE FEE GENERAL (authority under the Municipal Act) Photocopies for the public throughout all County of Elgin Departments: Copy charge per printed page - per printed side (black & white) $0.25 - per printed side (colour) $1.00 ADMINISTRATIVE SERVICES (authority under the Municipal Act) Submission of a Closed Meeting Complaint for Investigation $25.00 FINANCIAL SERVICES (authority under the Municipal Act) Late payment of County Levy 15%/year (i.e. - installment due on the 15th and not received until the 16th, one day of interest would be charged) COMMUNITY & CULTURAL SERVICES - Archives (authority under the Municipal Act) Long -Distance Research $40.00 per hour � III III � ui iu t� tt„�t� IIIA iii ui� ui� „c ui ui� c ui ui� dui ui� 9 11 x 17' $050 Microfilm Reader -Printer: Letter/Legal - per page $0.50 11 x 17 - per page $0.75 Digital image files $0.25 Photograph Prints: 4 x 5 $12.00 5 x 7 $15.00 8 x 10 $20.00 8x10 ad6t�ona�piJnl $1200 11 x 14 $30.00 Larger Sizes On a case by case basis Digital image files for personal use $10.00 Digital set-up fee $10.00 Digital image files for commercial use/publication $20.00 linage scam ng $1000 Scanning: Document scanning $5.00 Recordable CD $2.50 159 SERVICE 2 Supplies: Abd...free storage Il,su Newspaper storage Il,su Acid -free file folders General archival supplies Shipping FEE $2000 $5000 $1.00 Market value Actual cost with a $5.00 minimum cost COMMUNITY & CULTURAL SERVICES - Libraries (authority under the Public Libraries Act) Library Fines: Adult & Juvenile Hardcover Books Daily Overdue $0.10 Maximum Overdue $7.00 Music CD's Daily Overdue $0.50 Maximum Overdue $7.00 Paperbacks Daily Overdue $0.10 Maximum Overdue $5.00 Videos/DVD's Daily Overdue $1.00 Maximum Overdue $10.00 Audio Books/Language Kits Daily Overdue $0.50 Maximum Overdue $7.00 azul i es Dal y Overdue $y.1 y MaAimuim Overdue $500 Interlibrary Loan Lending Daily Overdue $0.10 Maximum Overdue $7.00 Bag of Books Daily Overdue $1.00 Maximum Overdue $10.00 (:)ir m11 uteir IIIblt Dal y Overdue $1 00 MaAimuim Overdue $10.00 Fax Machine: Sending: Local $1.50 - Each Additional Page $0.50 Long Distance $2.50 - Each Additional Page $1.00 Receiving Per Page $1.00 Interlibrary Loan — Borrowing: Canadian Library or University — plus shipping (if they charge) $10.00 U.S. Library or University — plus shipping (if they charge) $15.00 Microfilm — plus shipping (where applicable) $4.00 Internet Printing: Black & White $0.25 Colour $1.00 Blank DVD $2.50 Recordable CD $2.50 160 SERVICE 3 FEE Scanning Per Page Lost or Damaged Materials: All Material Types Bag of Books $1.00 Actual Cost plus $5.00 Processing $160.00 If actual cost is unknown, the following rates are charged: ui auiag27I' "t ii�c ui 1117��c ui�IIV °III ��� t ��ui Ilp� lideo/I::: II:::S $2000 I: )Ilayaways $8000 �lM li C ro fill M S $3000 u§c CDS $2000 Gains IlKls $2000 : )u)r grai IlK ls $2000 s° a 1pule r IlK ls $8000 f....lill,)rary andII: IIepIac a nl $1 00 Books - Lost or Damaged: Hardcover $30.00 Magazines $5.00 Paperbacks $10.00 Audio Books $50.00 Room Rentals (no charge for non-profit group) $25.00 Library Fine Threshold $10.00 3D Printing Filament $0.10/gram COMMUNITY & CULTURAL SERVICES - Museum (authority under the Municipal Actl Arlmiccinn Membership: Annual Lifetime Programs Delivered: Donation basis $5.00 $100.00 Adult off-site programs $33.90 plus travel paid at the rate established by the County for use of personal vehicles School tours and children's group tours (designed for children under the age of 14) $1.75 - Chaperones are no charge School programs offered in -school (designed for children under the age of 14) - including rented teacher's kit $3.00 Note: Fees for programs delivered by the Museum may vary according to the program ENGINEERING SERVICES (authority under the Municipal Act) County Road Maps $3.00 Meeting Room Rental Rates: (authority under the Municipal Act) For use of meeting rooms in the County Administration Building by outside groups: Lunchroom $56.50 Committee Rooms/Lounge $45.20 161 SERVICE 4 FEE Oversize/Overweight Moving Permit: (authority under the Highway Traffic Act) Permit for moving heavy vehicles, loads, objects or structure in excess of dimensional & weight limits set out in the Highway Traffic Act: Single Move Fee (if action is requested with greater than 5 business days' notice) $200.00 Single Move Fee (if action is requested with less than 5 business days' notice) $400.00 Annual Fee $500.00 Private Infrastructure Encroachment Agreements including Restoration Expenses (authority under the Municipal Act) Cost Recovery Basis — taxes not applicable may be added to the property tax roll for collection, on behalf of the County, by a local municipality Road Occupancy Permit (authority under Public Highway & Transportation Improvement Act) To regulate the construction or alteration of any entranceway, private road or other facility that permits access to County Roads: Request greater than 5 days notice $200.00 Request less than 5 days notice $400.00 Tender Documents (1111 j51p�' i )„ (authority under the Municipal Act) $50.00 LONG-TERM CARE HOMES (authority under the Lona -Term Care Act, 20071 Adult Day Programs Barber/Hairdresser: Fees as set by the Province Shampoo and Set $19.50 Shampoo, Cut & Set $32.25 Ladies' Haircut only $13.50 Men's Haircut only $11.75 Shampoo, Perm & Set $51.25 Shampoo, Perm, Cut & Set $63.50 Shampoo, Colour & Set $34.75 Shampoo, Colour, Cut & Set $43.00 Men's Cut & Dry $12.75 Ladies' Cut & Dry $14.50 Bang Trim $3.00 Shampoo Only $3.00 Comb Out & Curling Iron $12.75 Beard Trim $6.00 Cable TV/Internet Market Rate Foot Care through (:)ui°�°tuirac°t III''°Iirt:w liAeuir Market Rate Wheelchair Seating Assessment Fees l eellell elir and ell,slilllity e elilpi enl urell ae r tees (Conl acl Il:)rovvider) Markel Il: ate Guest Room Accommodation - per night including breakfast at Elgin Manor & Bobier Villa $45.00 Meals on Wheels for Communitv Clients: Elgin Manor (VON) per meal $6.50 Terrace Lodge (VON) per meal $6.50 Bobier Villa (WECHC) per meal $6.50 (cost does not reflect fee charged by VON and WECHC, $6.50 retained by Home for cost recovery, ad6llonael tee of $3 25 IlDer a eell for y'eellzslle IlDorfiions) Medication not Covered by Health Card 65 and Non-prescription Drugs Cost of drug plus $2.00 - ODB co -payment 162 SERVICE 5 FEE Newspaper Preferred Accommodation Rate Upon Admission: Market Rate Minimum 2 years' agreement applies based upon basic rate availability. Resident fees are charged in accordance with the rates set by the Province of Ontario which may change from time to time. Purchases Services Resident requested sundry products, therapy services, supplies, etc. Market Rate Resident Basic Accommodation Rate: Resident Fees are charged in accordance with the rates set by the Province of Ontario which may change from time to time. Minimum 2 year wait time, based upon availability. Note: Residents may apply for a rate reduction based on annual income Room Rental Determined by Homes' Director Loss of Fob $40.00 - minimum fee may apply $10.00 Transportation/Accompaniment of Staff Market transportation rate, plus, if accompanied by staff the employee's hourly rate of pay times the length of absence from the workplace, plus benefits if applicable. (Minimum of 4 hours may apply) Valet (mending or clothing) Visitor Meals: Full Course Meals (per meal) Under the age of 5 years Volunteers Special Event Meals Under the age of 5 years Volunteers Diner's Club for Community Seniors HUMAN RESOURCES (authority under the Municipal Act) County Sponsored Training Programs: Participation by Public Partners Accessibility Training Services Identification Badge Photo Loss of Employee Identification Badge LAND DIVISION (authority under the Planning Act) Application for Consent Application for Validation Title Stamping of Deed Validation Certification If an Application for Consent/Validation is: $6.45 $9.00 $4.50 $4.50 $15.00 $6.00 $6.00 $7.00 Cost Recovery Basis Cost Recovery Basis $5.00 $1,000.00 $1,000.00 $250.00 $250.00 (i) withdrawn at least fourteen (14) days prior to the hearing date $50.00 will be retained. If amended at least fourteen (14) days prior to the hearing date, an additional $50.00 will be charges. 163 SERVICE 6 FEE (ii) withdrawn after the time limit set in (i), the entire fee will be retained. If amended after the time limit set in (i), an additional $50.00 will be charged. (iii) requested to be reconsidered once consent has been granted, in order to alter the original decision in a minor way, it will be treated as if it were a new application, and a fee of $100.00 must accompany the letter explaining the reason for the change. (iv) requested to be deferred from having action taken on it, by the applicant, in writing, whether after or before a hearing date has been set, a fee of $300.00 must accompany the request for deferral. PLANNING APPLICATION FEES (authority under the Planning Act) Plans of Subdivision- - (deposit for appeal) Extension to draft plan approval Plans of Condominium - (deposit for appeal) - (no deposit for exemption) County Official Plan Amendment Local Official Plan Amendment Part lot control exemption Memberships $4,000.00 $2,000.00 (returnable if no appeal) $ 500.00 $4,000.00 $2,000.00 (returnable if no appeal) $4,000.00 $1,000.00 (municipally - initiated OPA exempt) $ 500.00 TOURISM FEES (authority under the Municipal Act) Tourism Membership: Elgin County Members (Elgin County businesses only) Affiliate Members (businesses located outside of Elgin County's tax base) Tourism Signage: Elgin County Tourism Members (Elgin County businesses and those businesses that pay the Affiliate Member fee to be part of the Elgin County Tourism Membership Program) Businesses who do not have a Tourism Membership Savour Elgin Membership: Elgin County Members (Elgin County businesses only) Affiliate Members (businesses located outside of Elgin County's tax base) Elgin Arts Trail Membership: Elgin County Members (Elgin County businesses only — with the exception of STEPAC) Affiliate Members (businesses located outside of Elgin County's tax base) 164 FEE per year $100 (+HST) $388 (+HST) $150 (+HST) $200 (+HST) $500 (+HST) $2,437 (+HST) $500 (+HST) $3,017 (+HST) SERVICE 7 FEE PROVINCIAL OFFENCES (authority under the Provincial Offences Act) Photocopies $1.00 Certified Copies - per certification $3.50 Transcripts Dein IIDage for firsl copy4 30 - per page for additional copies $0.55 Note: The above items are not applicable to Judiciary and County Prosecutor. NSF Cheques $40.00 Cost of Collection A range of 10% to 45% for Collection Agents. All other costs of enforcement as incurred. Cost of Collecting Delinquent Fines to be charged 25% of the fine amount back to the Defendant as a percentage of the Fine. Note: Fees for copies and transcripts are set by the Ministry. 165 COUNTY OF ELGIN By -Law No. 16-15 "BEING A BY-LAW TO ADOPT OPTIONAL TOOLS FOR THE PURPOSES OF ADMINISTERING LIMITS FOR THE COMMERCIAL, INDUSTRIAL AND MULTI -RESIDENTIAL PROPERTY CLASSES" WHEREAS the County of Elgin (hereinafter called the "Municipality"), in accordance with Section 329.1 of the Municipal Act, 2001, S.O. 2001, c.25, as amended (hereinafter called the "Act"), may modify the provisions and limits as set out in Section 329 of the Act, with respect to the calculation of taxes for municipal and school purposes payable in respect of property in the commercial, industrial and multi -residential property class; and WHEREAS the Municipality must similarly modify the provisions and limits as set out in Section 332 of the Act with respect to the "tenant cap" calculations; and WHEREAS this by-law shall only apply to properties in any of the Commercial, Industrial and Multi -Residential property classes to which Part IX of the Act applies; and WHEREAS for the purposes of this by-law the commercial classes shall be considered a single property class and the industrial classes shall be deemed to be a single property class; and WHEREAS "CVA taxes" means, the taxes for municipal and school purposes that would be levied for the taxation year, but for the application of Part IX of The Act; and AND WHEREAS "capped taxes" means, the taxes for municipal and school purposes that shall be levied for the taxation year as a result of the application of Part IX of The Act; and WHEREAS the Council may pass a by-law to apply any one or any combination of the following options: a) Set the annualized tax limit increase to a maximum of 10%; and/or b) Set an upper limit on annual increases at the greater of the amount calculated under a) and up to 10% of the previous year's annualized CVA tax; and/or c) Establish a capping adjustment threshold of up to $500 for increasing properties, decreasing properties or both, whereby no capping/claw-back adjustments less than the threshold amount would be applied; and/or d) Exclude properties that were at CVA tax in the previous year from the capping and claw -back calculation in the current year; and/or e) Exclude properties that would move from being capped in the previous year to be clawed back in the current year or from being clawed back in the previous year to be capped in the current year as a result of the changes to the CVA tax; and f) Exit the multi -residential capping program. WHEREAS a by-law passed to adopt the provisions of Subsection 329.1 paragraphs 1 and 2 of the Act, provides that such provisions shall also apply to Section 332 of the Act with respect to the "tenant cap" calculations; and WHEREAS the Council has reviewed the provisions of Section 329.1 of the Act and hereby deems it necessary and appropriate to adopt optional tools for the purpose of administering limits for the Commercial, Industrial and Multi -Residential property classes. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin hereby enacts as follows: 166 -2- 1. THAT paragraphs 1, 2, and 3, of Subsection 329.1(1) of the Act shall apply to the Commercial, Industrial and Multi -Residential property classes for 2016. 2. THAT: a) In determining the amount of taxes for municipal and school purposes for the year under Subsection 329(1) and the amount of the tenant's cap under Subsection 332(5), the greater of the amounts determined under paragraphs i) and ii) as set out below shall apply in determining the amount to be added under paragraph 2 of Subsection 329(1), and the increasing amount under paragraph 2 of Subsection 332(5), i) The percentage set out in Subsection 329(1) paragraph 2 and in Subsection 332(5) paragraph 2 shall be ten per cent (10%), and ii) The amount of the CVA taxes for the previous year multiplied by ten per cent (10%). b) The amount of the taxes for municipal and school purposes for a property for a taxation year shall be the amount of the uncapped taxes for the property for the year if the amount of the uncapped taxes exceeds the amount of the taxes for municipal and school purposes for the property for the taxation year as determined under section 329, as modified under section 329.1 of The Act and this By-law, by five -hundred dollars ($500.00) or less. c) The amount of the taxes for municipal and school purposes for a property for a taxation year shall be the amount of the uncapped taxes for the property for the year if the amount of the taxes for municipal and school purposes for the property for the taxation year as determined under section 330, as modified under section 329.1 of The Act and this By-law exceed the uncapped taxes, by five -hundred ($500.00) or less. d) Exclude properties that were at CVA tax in the previous year from the capping and claw -back calculation in the current year; e) Exclude properties that would move from being capped in the previous year to be clawed back in the current year or from being clawed back in the previous year to be capped in the current year as a result of the changes to the CVA tax; f) Exit the multi -residential capping program. 3. THAT this By -Law shall come into force and take effect upon its passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 14th DAY OF JUNE 2016. Mark G. McDonald, Bernie Wiehle, Chief Administrative Officer. Warden. 167 COUNTY OF ELGIN By -Law No. 16-16 "BEING A BY-LAW TO ESTABLISH REVENUE NEUTRAL CLAW -BACK PERCENTAGES FOR CERTAIN PROPERTY CLASSES" WHEREAS Section 330(1) OF THE Municipal Act, S.O. 2001, c.25 states that the Council of a municipality other than a lower -tier municipality, may pass a by-law to establish a percentage by which tax decreases are limited for a taxation year in respect of properties in any property class subject to Part IX of the said Act in order to recover all or part of the revenues foregone as a result of the application of Section 329 of the said Act to other properties in the property class; and WHEREAS for the purposes of this by-law, the commercial classes shall be considered a single property class and the industrial classes shall be deemed to be a single property class; and WHEREAS limits to tax decreases for any class may only be established in order to recover all or part of the foregone revenue in respect of the same property class. NOW THEREFORE, the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT for the taxation year 2016, the percentage determined under Section 330(1) of the Municipal Act, S.O. 2001 are as follows: Commercial Decrease Claw -back 42.2455% Industrial 50.0583% Decrease Retained 57.7545% 149.9417% 2. THAT in accordance with the provisions of the Section 330(1) of the Municipal Act, S.O. 2001 the County is deemed to be the banker and no lower tier member municipality shall have a surplus or a shortfall as a result of the application of this by-law, and further, if the County experiences a shortfall or excess as a result of the application of the banking function under this by-law, any such shortfall/excess shall belong to the County. 3. THAT the intra -municipal adjustment due to the application of this by-law, with the County acting as the banker, shall be paid by the member municipalities on December 15th, 2016. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 14th DAY OF JUNE 2016. Mark G. McDonald, Chief Administrative Officer. Bernie Wiehle, Warden. 1/000F�. I E (y lgin(, �Co ADDENDUM FOR TUESDAY, JUNE 14, 2016 - 9:00 A.M. 1. Additional Item for Consideration re: Request from Township of Malahide to amend the County's Parking By-law to designate a "No Parking" area along Imperial Road in Port Bruce. (Attached) 169 .-TOWNSHIP4 A p4od emmfi-ts, A h,4gWftvo,,, Report to Council DATE: May 19, 2016 ATTACHMENT: N/A SUBJECT: Community & Corporate Services No Parking Area — Port Bruce Provincial Park Recommendation:, THAT Report No. CCS -16-18 entitled "No Parking Area — Port Bruce Provincla" Park" be received; AND THAT, subject to the approval of the County of Elgin, the Municipal Staff be authorized and directed to take the necessary actions to implement the "No Parking" area. I'.-. mt ; L, The purpose of this Report is to provide background information to the Council regarding a request from the Port Bruce Ratepayers Association to establish a designated "No Parking" area along Imperial Road in Port Bruce, adjacent to the proposed accessible entrance to the Port Bruce Provincial Park. This request is being made in order to accommodate suitable access to the Park/Beach Area in the location where the new `mobility mats' will be installed, In order to proceed, the Council must pass a resolution to request the County of Elgin to amend the County's Parking By-law to designate such a "No Parking" area. Once that has been completed, the Township can proceed with erecting the proper signs and begin enforcement. 170 Enforcement of this new "No Parking" area will be undertaken during the regular seasonal parking enforcement activities that are currently in place in Port Bruce. It is hoped that the proposed "No Parking" signage and regular seasonal enforcement will be adequate in deterring individuals from parking in the restricted area and blocking access to the mobility mat entrance point. Financial Implications to Budget: The cost of implementing and enforcing this additional parking restriction is anticipated to be nominal. Further, it is anticipated that the majority of the costs associated with such enforcement will be able to be recovered through the fines levied, with the balance of the costs to be financed through the general tax rate. Relationshig to Cultivating Malahide: The Cultivating Malahide, Integrated Community Sustainability Plan (ICSP) is based upon four pillars of sustainability: Our Land, Our Economy, Our Community, and Our Local Government. One of the goals that support this project is the "Continued exploration of partnerships that will result in the efficient and effective delivery of services". By supporting this and facilitating this proposal, the Council is achieving this goal. Submitted by: Approved by: Eugenio DiMeo 171