Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
February 9, 2017
MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING FEBRUARY 9, 2017 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING ------------------------------------------------------------------------------------------------------------ DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al — A2$) *January 26, 2017 Council *January 26, 2017 Public Meeting — Rezoning —21524 Queens Line (B. Trybel and M. Trybel) *January 26, 2017 Public Meeting — Proposed Revised Draft Plan of Condominium and Zoning By-law Amendment (Lighthouse Waterfronts Inc.) BUSINESS ARISING FROM MINUTES DELEGATIONS (B) 11:30 a.m. Greg Simpson — Rodney Community Youth Centre REPORTS (CI- CIO) 1. ROADS a) *Monthly Report b) *Report— Krause Drain Culvert c) Gray Line —Verbal Discussion 2. RECREATIONIEMERGENCY MANAGEMENT a) *Monthly Report 3. WATER DISTRIBUTION SYSTEM *Enclosed b r February 9, 2017 ............. Page 2 4. WASTEWATER S. BUILDING a) *Monthly Report 6. BY-LAW ENFORCEMENT a) Monthly Report 7. DRAINS 8. ADMINISTRATION 9. PLANNING 10. ACCOUNTS CORRESPONDENCE (131 - D10) COUNCIL CONSIDERATION - ACTION RECOMMENDED: 1.* West Lorne Lawn Bowling — Grant Request to underwrite water expenses and for purchasing new toilets for facilities; 2.* Southwestern Integrated Fibre Technology - Connect to Innovate: Update and Clarification for Service Providers and Communities —Connect to Innovate program; 3.* County of Elgin — Council Highlights — January 24, 2017; 4.* Association of the Municipalities of Ontario — Report to Member Municipalities — Highlights of January 2017 Board Meeting; 5.* Canadian Postmasters and Assistants Association —Request for Support for Postal Banking; RECOMMENDED TO ACCEPT & FILE: 6. AMO • Watch File —January 26, 2017; • Watch File — February 2, 2017. 7. Notification from the Town of Atikokan of their support of the Town of Fort Frances resolution regarding property taxation on Railway Right-of-Ways Collected by Municipalities in Ontario; *Enclosed C February 9, 2017 ............. Page 3 8. Notification from the Town of New Tecumseth of their support of the Township of McKellar's resolution recognizing the Municipal Fire Service as critical infrastructure by including funding for Fire Department infrastructure as part of the Provincial Governments Infrastructure Strategy to Move Ontario Forward; 9. Notification from the County of Prince Edward of their support to request the Minister of Education to Rewrite the Pupil Accommodation Review Guideline; 10. Notification from the County of Prince Edward of their support to request the Minister of Education to Initiate immediate Say of Execution on the Accommodation Review Process. BY-LAWS By-law No. 2017-17 2017 Interim Tax Levy MINUTES (E) NOTICE OF MOTION OTHER BUSINESS (G1 — G2) 1. Council Announcements 2. Closed Session • Personal matters about an identifiable individual (M.A. s.239 (2)(b)). CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS: February 23, 2017 Council March 9, 2017 Council Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. 'Enclosed A-1 t� MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS JANUARY 26,2077 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Joe Seman Jr., Richard Leatham STAFF PRESENT Scott Gawley, C.A.O.-Clerk Spencer Pray, Deputy Clerk Magda Badura,Treasurer REGRETS Councillor Jonathan Wolf ALSO PRESENT CALL TO ORDER The Mayor called the meeting to order 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None declared. ADOPTION OF AGENDA RES. NO.1 Moved by Bodnar Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin approves the agenda for January 26, 2017 as printed and circulated;with the following addition: • 11:30 a.m.Youth Advisory Team from the West Elgin Community Health Centre-Delegation DISPOSITION: Carried APPROVAL OF MINUTES RES. NO.2 Moved by Seman Seconded by Leatham RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated; January 12,2017 Council January 12, 2017 Public Meeting—Court of Revision— Brooker Drain DISPOSITION: Carried BUSINESS ARISING FROM MINUTES Potential of Bio-Methane being used as an Alternative Energy Source at Wastewater Facilities The Deputy Clerk read out correspondence from the Ontario Clean Water Agency regarding Council's inquiry. January 26, 2017 .....Page 2 of 13 DELEGATIONS RES. NO.3 Moved by Seman Seconded by Leatham RESOLVED that Council suspend and leave its Council meeting and enter into a Public Meeting for a Zoning By-law Amendment for land located at South East%Lot 3, Concession 7(B.Trybel&M. Trybel) DISPOSITION: Carried 10:00 a.m. Public Meeting—Rezoning-21524 Queens Line B1 C9a Separate minutes were created for the meeting. RES. NOA Moved by Bodnar Seconded by Seman RESOLVED that Council enter back into its January26,2017 Council meeting. DISPOSITION: Carried RES. NO.5 Moved by Seman Seconded by Leatham RESOLVED that Council suspend and leave its Council meeting and enter into a Public Meeting for a Proposed Revised Draft Plan of Condominium and Zoning By-law Amendment for land located at Bart Lot 5, Concession 14(Lighthouse Waterfronts Inc.). DISPOSITION: Carried 10:15 a.m. Public Meeting—Proposed Revised Draft Plan of Condominium and Zoning By-law Amendment for Lighthouse Waterfronts Inc. (C9b) Separate minutes were created for the meeting. RES. NO.6 Moved by Bodnar Seconded by Seman RESOLVED that Council enter back into and continue its January 26, 2017 Council meeting. DISPOSITION: Carried 11:30 a.m.Youth Advisory Team—From the West Elgin Community Health Centre Also in attendance: David James, Past Chair of WECHC David James made representation on behalf of the Youth Advisory Team at the West Elgin Community Health Centre. The Youth Advisory Team received a grant for$5,000.00 from Dare to Dream and is looking to organize an event to raise awareness of mental health issues in our community through the display of the available support services within the community. Currently,they have the support of the surrounding schools to have their event made into a field trip and from local mental health agencies that will be in attendance. Mental Health Week is the first of May. The Youth Advisory Team requested that Council waive the fees for using Miller Park on May 3, 2017 and to also waive the fees for use of the Arena on the same date to be used as an alternate location. January 26, 2017 .....Page 3 of 13 Council provided positive feedback on the event initiative. RES. NO.7 Moved by Seman Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin waive the fees for the Youth Advisory Team for use of Miller Park in West Lorne on May 3, 2017 for hosting their"Advice from the Ocean"event; AND THAT the Council of the Municipality of West Elgin waive the fees for the Youth Advisory Team for use of the West Elgin Arena as an alternate location for hosting their"Advice from the Ocean"event on May 3, 2017. DISPOSITION: Carried REPORTS 1. ROADS 2.RECREATIONIEMERGENCY MANAGEMENT 3.WATER DISTRIBUTION SYSTEM 4.WASTEWATER 6. BUILDING a) Monthly Report RES. NO.8 Moved by Leatham Seconded by Bodnar RESOLVED that the monthly report from the Deputy Chief Building Official dated January 26, 2017 be received. DISPOSITION: Carried a Report—Year End Report and Analysis for 2014. 2015,and 2016. RES. NO.9 Moved by Seman Seconded by Bodnar RESOLVED that the Report—Year End Report and Analysis for 2014, 2015, and 2016 from the Deputy Chief Building Official dated January 26,2017 be received. DISPOSITION: Carried 6. BY-LAW ENFORCEMENT 7. DRAINS a) Report—Council Appointment of Engineer for HindlCarmicheal Drain RES. NO.10 Moved by Seman Seconded by Bodnar RESOLVED that the Report—Council Appointment of Engineer for HindlCarmicheal Drain from the Deputy Clerk dated January 26, 2017 be received; AND THAT Spriet Associate Engineers and Architects be appointed to prepare,a report under Section 78 of the Drainage Act at the request of the Drainage Superintendent for work on Lots 19 and 20, Concession A and that the report be submitted within six months. 111 January 26, 2017 .....Page 4 of 13 RES. NO.10 Cont'd DISPOSITION: Carried b Report—Council Appointment of Engineer for Leibner Drain RES. NO.11 Moved by Leatham Seconded by Seman RESOLVED that the Report—Council Appointment of Engineer for Leibner Drain from the Deputy Clerk dated January 26, 2017 be received; AND THAT Spriet Associate Engineers and Architects be appointed to prepare a report under Section 78 of the Drainage Act at the request of the Drainage Superintendent for work on Lot 13, Concession 6 and that the report be submitted within six months. DISPOSITION: Carried c) Report—Drainage Apportionment for Newtens Drain RES.,N0.12 Moved by Bodnar Seconded by Leatham RESOLVED that the Report—Council Apportionment for Newtens Drain from the Deputy Clerk dated January 26, 2017 be received; AND THAT the Council of the Municipality of West Elgin approves the agreement share of drainage assessment on the Newtens Drain as requested by B.Trybel and M.Trybel under section 65 (2)of the Drainage Act: Newtens Drain Original Assessment Lot 3 SE t/Con. 7 3.51 HA Benefit: $8,671.00 Outlet: $4,704.00 Newtens Drain New Assessment(s) 2.87 HA .64 HA Benefit: $7,087.00 Benefit:$1,584.00 Outlet: $3,845.00 Outlet:$859.00 DISPOSITION: Carried 8.ADMINISTRATION a) Report—Human Resources Policy Revisions RES. NO.13 Moved by Bodnar Seconded by Leathern RESOLVED that the Report—Human Resources Policy Revisions from the C.A.O.-Clerk dated January 26, 2017 be received; AND THAT the Council of the Municipality of West Elgin accept the proposed policy changes to: HR—1.11 Christmas Office Hours HR—1.12 Cell Phones HR-1.7 Paid Holidays HR—4.2 Hours of Work HR—4.5 Standby Time DISPOSITION: Carried I m January 26, 2017 .....Page 5 of 13 b Report—Gas Tax RES. NO.14 Moved by Seman Seconded by Bodnar RESOLVED that the Report—Gas Tax from the Treasurer dated January 26, 2017 be received; AND THAT the appropriate by-law be brought forth. DISPOSITION: Carried c Report—Evaluation of Council Committees and Appointments RES. NO.15 Moved by Bodnar Seconded by Seman RESOLVED that the Report—Evaluation of Council Committees and Appointments from the Deputy Clerk dated January 26, 2017 be received; AND THAT the Council of the Municipality of.West Elgin form a Special Project Committee to evaluate Council Committees and Appointments; AND THAT the following members be appointed to the Special Project Committee: Mayor Bernie Wiehle Member J Councillor Richard Leatham Member C.A.O.-Clerk R. Scott Gawley Member Deputy Clerk Spencer Pray Member AND FURTHERMORE that the Committee report back to Council by the second meeting of March 2017. DISPOSITION: Carried 9.PLANNING a) Report—Zoning By-law Amendment Application for Bradley Michael Trebel and Michael John Trvbel RES. NO.16 Moved by Seman Seconded by Bodnar RESOLVED that the Report—Zoning By-law Amendment Application for Bradley Michael Trybel and Michael John Trybel from the Planner dated January 26,2017 be received; AND THAT the appropriate by-law be brought forth. DISPOSITION: Carried b Report—Proposed Revised Draft Plan of Condominium and Zoning By-law Amendment Application for Lighthouse Waterfronts Inc. RES. NO.17 Moved by Seman Seconded by Leathern RESOLVED that the Report—Proposed Revised Draft Plan of Condominium and Zoning By-law Amendment Application for Lighthouse Waterfronts Inc.from the Planner dated January 26, 2017 be received; AND THAT the Municipality of West Elgin recommend approval to the Approval Authority of the County of Elgin for the revised Draft Plan of Condominium application 34-CD-WE-1401. AND THAT the Council of the Municipality of West Elgin approve the Revised Zoning By-law Amendment Application P7115 and only give two readings of the by-law until the draft.plan of condominium January 26, 2017 .....Page 6 of 13 RES. NO.17 Cont'd has been conditionally approved by the Approval Authority of the County of Elgin. DISPOSITION: Carried 10.ACCOUNTS RES. NO.18 Moved by Leatham Seconded by Bodnar RESOLVED that the Mayor and Treasurer are hereby authorized to sign Payment Voucher#1A amounting to $ 100,882.53 in settlement of General, Road, Water, and Arena Accounts(including cheques#23208-23231 &EFT dep#72- 97). DISPOSITION: Carried CORRESPONDENCE: 1. Association of Municipalities of Ontario's 2017 Pre-Budget Submission Released: What's Next Ontario? 2. Elgin Clean Water Program—Erosion Control Workshop Thursday, February 9,2017 from 9:00 a.m. to 1:00 p.m. in London. 3. Association of Municipalities of Ontario—Today's Changes to Provincial Cabinet. 4. West Elgin Economic Development Committee—Press Release. 5. Ontario Provincial Police—Municipal Policing Bureau booth at Rural Ontario Municipal Association Conference. 6. Bill 77—Kickstarting Public Participation Act, 2016. 7. Town of Bancroft—Request for Support for the Government of Ontario to allow Municipalities to conduct lotteries to raise funds for infrastructure needs. 8. Ministry of Housing—The Promotion Affordable Housing Act, 2016. 9. County of Elgin—Council Highlights—January 10, 2017. 10. Letter from the Cactus, Cattle and Cowboy Committee—Request for Horse Parade to be held on the Rodney Fairgrounds. 11. Notification from the Minister of Municipal Affairs, Bill Mauro on Public Consultation regarding Greenbelt Boundary Minor Changes. 12. Rural Ontario Municipal Association—List of Vendors at Conference January 29-31,2017. 13. Rodney Horticulture Society—Grant Request for Watering Flowers on Municipal Property in Rodney. RES. NO.19 Moved by Seman Seconded by Leatham i January 26, 2017 .....Page 7 of 13 RES. NO.19 Cont'd RESOLVED that the Council of the Municipality of West Elgin include the Rodney Horticulture Society grant request at the 2017 Budget discussions. DISPOSITION: Carried 14. Town of Fort Frances—Request for Support of a resolution regarding property taxation on Railway Right-of-Ways Collected by Municipalities in Ontario. 15, Lower Thames Valley Conservation Authority—Do You Give a Hoot? Longwoods' Moonlight Winter Family Hike. 16. Southwestern Integrated Fibre Technology-University of Guelph to provide real-time research on return on investment in broadband through SWIFT. 17. City of Owen Sound—Request for Support—Gas Tax Funding Formula RES. NO.20 Moved by Bodnar Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin supports the subject matter letter resolution from the City of Owen Sound encouraging the provincial government to review the gas tax funding formula recognizing that there has been no increase since 2006 and that with the implementation of Cap and Trade January 1, 2017 it is more expensive for municipalities consuming the fuel. DISPOSITION: Carried 18. Ontario Good Roads Association—2017 OGRA Conference Announcement The Mayor notified Council to contact the Deputy Clerk by Friday should they have a delegation request for the 2017 OGRA Conference 19. AMO • Watch File—January 12, 2017; • Watch File—January 19, 2017. 20. Notification from the Township of Montague of their support of the Township of McKellar's resolution recognizing the Municipal Fire Service as critical infrastructure by including funding for Fire Department infrastructure as part of the Provincial Governments Infrastructure Strategy to Move Ontario Forward. 21. Notification from the Municipality of Bluewater of their support of recognizing the Municipal Fire Service as critical infrastructure by including funding for Fire Department infrastructure as part of the Provincial Governments Infrastructure Strategy to Move Ontario Forward. 22. Notification from the Municipality of Bluewater of their support of Government of Ontario and Ministry of Housing to halt the download of enforcement responsibility for residential rental maintenance standards proposed in Schedule 5 of Bill 7. A-S January 26, 2017 .....Page 8 of 13 23. Notification from the Township of Montague of their support of the Township of Georgian Bay's resolution concerning the structure of hydro rates for rural customers. 24. Notification from the Municipality of Calvin of their support of the Township of McKellar's resolution recognizing the Municipal Fire Service as critical infrastructure by including funding for Fire Department infrastructure as part of the Provincial Governments Infrastructure Strategy to Move Ontario Forward. RES. NO.21 Moved by Seman Seconded by Leatham RESOLVED that the above correspondence items numbered 1, 2, 3,4, 5, 6, 7, 8, 9, 10, 11, 12, 14, 15, 16, 18, 19-24 be received and filed. DISPOSITION: Carried BY-LAWS 1. BY-Law No. 2017-05 Rezoning-21524 Queens Line B.T bel and M. Trebel) RES. NO.22 Moved by Seman. Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-law to amend the Municipality of West Elgin Zoning By-law No.2015- 36,to change the zoning of lands South East'/of Lot 3, Concession 7 and known municipally as 21524 Queens Line to be severed, a non-farm residential lot with a surplus farm dwelling from General Agricultural (Al)Zone to Restricted Agricultural (A3)Zone. Lands to be retained, a farm parcel will be rezoned from General Agricultural(Al)Zone to Agricultural (A2)Zone, and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.23 Moved by Leatham Seconded by Seman RESOLVED that the Municipality of West Elgin Zoning By-law No. 2015-36, to change the zoning of lands South East%of Lot 3, Concession 7 and known municipally as 21524 Queens Line to be severed, a non-farm residential lot with a surplus farm dwelling from General Agricultural (Al)Zone to Restricted Agricultural (A3)Zone. Lands to be retained, a farm parcel will be rezoned from General Agricultural (Al)Zone to Agricultural (A2)Zone,and this shall be now read a third time and finally passed, signed, sealed and numbered By-law 2017-05 Rezoning-21524 Queens Line(B. Trybel and M.Trybel). DISPOSITION: Carried 2. By-Law No. 2017-06-2017 Employee Remuneration RES. NO.24 Moved by Leatham Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-law to set the rates of remuneration and expenses for municipal officials and employees and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried i ~ January 26, 2017 .....Page 9 of 13 RES. NO.25 Moved by Bodnar Seconded by Leatham RESOLVED that a by-law to set the rates of remuneration and expenses for municipal officials and employees and this shall be now read a third time and finally passed,signed, sealed and numbered By-law 2017-06—2017 Employee Remuneration. DISPOSITION: Carried 3. B -Law No. 2017-07-2017 Council Remuneration RES. NO.26 Moved by Seman Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-law to set the rates of remuneration and expenses for members of the West Elgin Council and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.27 Moved by Leathern Seconded by Seman RESOLVED that a by-law to set the rates of remuneration and expenses for members of the West Elgin Council and this shall be now read a third time and finally passed,signed, sealed and numbered By-law 2017-07—2017 Council Remuneration. DISPOSITION: Carried 4. By-Law No.2017-08—Amend Human Resources Policy 1.7-Paid Holidays RES. NO.28 Moved by Bodnar Seconded by Leatham RESOLVED that the mover be granted leave to,introduce a By-law to Amend By-law 2011-85 H.R. Policy 1.7—Paid Holidays and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.29 Moved by Leatham Seconded by Bodnar RESOLVED that a by-law to amend By-law 2011-85 H.R. Policy 1.7 —Paid Holidays and this shall be now read a third time and finally passed, signed, sealed, and numbered By-law 2017-08 Amend Human Resources Policy 1.7—Paid Holidays. DISPOSITION: Carried 5. By-Law No. 2017-09—Removal of Human Resources Policy 1.11 -- Christmas Office Hours RES. NO.30 Moved by Seman Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-law to remove By-law 2012-85 W.R. Policy 1.11 —Christmas Office Hours and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.31 Moved by Bodnar Seconded by Seman ~ January 26, 2017 .....Page 10 of 13 RES. NO.31 Cont'd RESOLVED that a by-law to remove By-law 2012-85 H.R. Policy 1.11 —Christmas Office Hours and this shall be now read a third time and finally passed, signed, sealed, and numbered By-law 2017-09 Removal of Human Resources Policy 1.11 —Christmas Office Hours. DISPOSITION: Carried 6. By-Law No. 2017-10—Amend Human Resources Policy 1.12—Cell Phones RES. NO.32 Moved by Seman Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-law to Amend By-law 2014-38 H.R. Policy 1.12—Cell Phones and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.33 Moved by Bodnar Seconded by Leatham RESOLVED that a by-law to amend By-law 2014-38 N.R. Policy 1.12—Cell Phones and this shall be now read a third time and finally passed, signed,sealed, and numbered By-law 2017-10 Amend Human Resources Policy 1.12—Cell Phones. DISPOSITION: Carried 7. By-Law No. 2017-11 —Amend Human Resources Policy 4.2—Hours of Work RES. NO.34 Moved by Leatham Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-law to Amend By-law 2015-13 H.R. Policy 4.2—Hours of Work and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES, NO.35 Moved by Seman Seconded by Leatham RESOLVED that a by-law to amend By-law 2015-13 H.R. Policy 4.2—Hours of Work and this shall be now read a third time and finally passed, signed, sealed, and numbered By-law 2017-11 Amend Human Resources Policy 4.2—Hours of Work. DISPOSITION: Carried B. By-Law No. 2017-12—Amend Human Resources Policy 4.5—Standby Time RES. NO.36 Moved by Seman Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-law to Amend By-law 2011-44 H.R. Policy 4.5—Standby Time and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.37 Moved by Bodnar Seconded by Seman RESOLVED that a by-law to amend By-law 2011-44 H.R. Policy Aq January 26, 2017 .....Page 11 of 13 RES. NO.37 Cont'd 4.5—Standby Time and.this shall be now read a third time and finally passed, signed, sealed, and numbered By-taw 2017-12 Amend Human Resources Policy 4.5—Standby Time. DISPOSITION: Carried 9. By-Law No. 2017-13 Rezoning-Part Lot 5, Concession 14 (Lighthouse Waterfronts Inc.) RES. NO.38 Moved by Seman Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-law to amend the Municipality of West Elgin Zoning By-law No. 2015- 36,to change the zoning of lands Part Lot 5,Concession 14 to be rezoned from Lakeshore Development(LD)Zone to Site Specific Lakeshore Residential (LR-2) to permit single unit dwellings as the main use with site-specific zone provisions pertaining to the proposed condominium development and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried 10.By-Law_No. 2017-14 Authorize Signing of Agreement—Ontario Gas Tax for Public Transit I f RES. NO.39 Moved by Leatham Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-law to execute an agreement between the Minister of Transportation and the Corporation of the Municipality of West Elgin to receive funds through the Ontario Gas Tax for Public Transit, and this and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.40 Moved by Seman Seconded by Bodnar RESOLVED that a by-law to authorize the execution of an agreement between the Minister of Transportation and the Corporation of the Municipality of West Elgin to receive funds through the Ontario Gas Tax for Public Transit, and this shall be now read a third time and finally passed, signed, sealed and numbered By-law 2017-14 Authorize Signing of Agreement— Ontario Gas Tax for Public Transit, DISPOSITION: Carried 11.By-Law No. 2017-15 Appoint Fire Station#2—Fire Station Chief RES. NO.41 Moved by Seman Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-law to appoint John Campbell as the West Elgin Fire Station#2—Fire Station Chief and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.42 Moved by Leatham Seconded by Seman �lZ January 26, 2017 .....Page 12 of 13 RES. NO.42 Cont'd RESOLVED that the mover be granted leave to introduce a By-law to appoint John Campbell as the West Elgin Fire Station#2--Fire Station Chief and finally passed, signed,sealed and numbered By- law 2017-15 Appoint Fire Station#2—Fire Station Chief. DISPOSITION: Carried MINUTES RES. NO.43 Moved by Seman Seconded by Bodnar RESOLVED that the minutes of the following committee meetings be received; November 17, 2016 Cactus, Cattle and Cowboys Committee DISPOSITION: Carried NOTICE OF MOTION OTHER BUSINESS 1. Council Announcements Councillor Leatham -Councillor Leatham announced that the there is an open house at The Stable Grounds on February 23, 2017 from 1:00 p.m.to 6:00 p.m. at 22678 Johnston Line. Mayor Bernie Wiehle -Mayor announced that the County of Elgin passed their capital budget at the last County Council meeting. Mayor Wiehle mentioned that the Wonderland Road project has pushed back all other projects for at least another five(5) years including the Furnival Road Project. Mayor Wiehle asked members of Council to give consideration to get items on our 2017 Capital Budget to a project ready status. CLOSED SESSION RES. NO.44 Moved by Leatham Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: • Personal matters about an identifiable individual (M.A. s.239 (2)(b)); • Proposed or pending acquisition or disposition of land (M.A. s.239(2)(c)). DISPOSITION: Carried RES. NO.45 Moved by Leatham Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried AJ I�3 January 26, 2017 .....Page 13 of 13 RISE AND REPORT Direction was given to the C.A.O.-Clerk. Council also reported that the successful candidate for the West Elgin Fire Department—Fire Station#2 Fire Station Chief position is John Campbell and that he will be appointed by by-law. CONFIRMING BY-LAW RES. NO.46 Moved by Bodnar Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on January 26, 2017 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.47 Moved by Leathern Seconded by Seman RESOLVED that a By-law to confirm the proceedings of the meeting held on January 26, 2017 be now read a third time and finally passed, signed,sealed and numbered By-law 2017-16 January 26, 2017 Confirming By-law. DISPOSITION: Carried j ADJOURNMENT I RES. NO.48 Moved by Bodnar Seconded by Seman RESOLVED that this Regular Meeting of Council shall adjourn at 1:50 p.m.to meet again on February 9, 2017. DISPOSITION: Carried These minutes were adopted on the 90 of February, 2017. Bernie Wiehle R.Scott Gawley Mayor C.A.O.-Clerk MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS JANUARY 26,2017 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Joe Seman Jr., Richard Leatham STAFF PRESENT: Scott Gawley C.A.O.-Clerk Spencer Pray Deputy Clerk Magda Badura Treasurer Heather James Planner SUBJECT: REZONING -SOUTH EAST 1/4 LOT 3,CONCESSION 7-KNOWN MUNICIPALLY AS 21524 QUEENS LINE(B.TRYBEL&M.TRYBEL). Also in attendance: Martin Slaats Brad Trybel Bob Walter The Mayor called the meeting to order at 10:00 a.m. The Planner gave a summary of the proposed amendment as follows: The purpose of the Zoning By-law Amendment application is to amend the General Agricultural (Al) zone of the Municipality of West Elgin Comprehensive Zoning By-law 2015-36 to permit the severance of a surplus farm dwelling and to rezone balance of the farm to prohibit the construction of any new residential buildings and/or structures. The subject lands are situated on the north side of Queens Line, within the geographic Township of Aldborough. The lands are legally described as South East '/ of Lot 3, Concession 7 and known municipally as 21524 Queens Line. The lands to be severed, a non-farm residential lot with a surplus farm dwelling will be rezoned from General Agricultural (Al) Zone to Restricted Agricultural (A3) Zone. The lands to be severed will have an area of 0.59 hectare (1.46 acre), a depth of 60.87 metres (199.69 ft.) and a frontage of 96.76 metres (317.44 feet) on Queens Line. The parcel contains a single detached dwelling and shed with private water service and private septic system. The lands to be retained, a farm parcel will be rezoned from General Agricultural (Al) Zone to Agricultural (A2) Zone. The lands to be retained will have an area of 18.52 hectare (45.77 acre), an irregular depth and a frontage of 146.72 metres (481.37 feet) on Queens Line.The parcel will be vacant. The location of the subject lands are on the attached Key Map. County of Elgin Land Division Committee conditionally approved the associated severance application (File No. E 78116) on December 7, 2016; no appeals were received. A-1-5 !i January 26117...Pg. 2 of 2 PLANNING CONCLUSIONS: The application has been assessed for appropriateness with regard to existing policy and the impact of the proposal on the surrounding land uses.The application is consistent with the Provincial Policy Statement and conforms to the County of Elgin Official Plan and the Municipality of West Elgin Official Plan. AGENCY CIRCULATION: The application was circulated to the applicable public agencies for comment and to all neighbouring property owners within 120 metres of the properties. DISCUSSION: The Mayor gave the member of the public present the opportunity to speak. No one present had any questions or comments. SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Leatham Seconded by Bodnar RESOLVED that the Public Meeting concerning a proposed Zoning By-law Amendment for land located at the South East'/Lot 3, Concession 7 (B. Trybel&M.Trybel) be hereby adjourned. DISPOSITION: Carried These minutes were adopted on this Wh day of February, 2017. Bernie Wiehle R. Scott Gawiey Mayor C.A.O.-Clerk KEY MAP South East 114 Lot 3, Concession 7 21524 Queens Line, Rodney, ON NOL 2CO SCALE 1".r40' SCHEDULE F PARTS o rEa �lA 70 me PLOP 11 R LAW RRF ALV. wa arm arm REMOA D o mp ARS laJll!alsum W PART WPM]RIA DW - m lSmJ n a R, � * a� ,� � T mers wHSCw ev a:,wJ rro _ •°y 1 P1,AN F SURy�Y OF PAORT OP LOT 3 x4rm7vt f M�APH C ONSSIT OF AL13BO GUGH COUNTY OC.IVLOM uxe R!�}fOV6Y uxnawre a - �.e wcmwmn ww� ! q alxmrameswmwaavrxrvmomlm� a' E 11111101 III� tem> omr rom 1 6 Maffi � � .mr.rmr5r6 � .� M.Nj llm/ 9 .w'•T sw Aso y � N flGllam • NGLO } mvP 5p me Ir mO55n - 56[0411 Aatl4A 161611 v Im �rx>•msot w.r aaaar�-�xrn-- nF1 —� �""� F r owwwwml wx on«5 �, .w -----_..__......_��..__..------------------------------- } ------�� reaw....w,m mM EM- a>samwe Raw t>ea+r`nuowavcs asnvmJ caxaJ:smoxs r��{eavmr xwo�un wwm-� TTOOB&7TJ➢GARlT Qoeh9�1YA111WAUwamm�AA� �P w /4 s�RFY1RlYIR'A R��ASR ao�W6mIn1 mJw C1Y S41QLY LWl1al0 lash MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS JANUARY 26,2017 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Joe Seman Jr., Richard Leathern STAFF PRESENT: Scott Gawley C.A.O.-Clerk Spencer Pray Deputy Cleric Magda Badura Treasurer Heather James Planner SUBJECT: DRAFT PLAN OF CONDOMIUM AND ZONING BY-LAW AMENDMENT APPLICATION—PART LOT 5,CONCESSION 14(LIGHTHOUSE WATERFRONTS INC.). Also in attendance: Bob Walter The Mayor called the meeting to order at 10:15 a.m. The Planner gave a summary of the proposed amendment as follows: A revised application for proposed draft plan of condominium and a revised application for proposed zoning by-law amendment were submitted to the Municipality by Lighthouse Waterfronts Inc. (c/o Blast Inc.—Gary Blazak). The original application has been revised by increasing the number of vacant land condominium units from 8 to 9 and by removing a common element pedestrian walkway to the beach. The owner is requesting to create a 9 unit vacant land condominium,with lot areas ranging from 0.372 ha (0.92 ac.)to 0.472 ha(1.17 ac.)along with an internal condominium cul-de-sac(Block A)accessed off of Gray tine.The draft plan of condominium application also proposes two(2)416.0 sq. m (4,477.8 sq.ft.)in total area entrance gateways(Blocks B and C); a 1.74 ha (4.29 ac)common element conservation area(Block D);and, a 0.64 ha(1.59 ac)common element beach area(Block E).The total area for the proposed draft plan of condominium will be 9.74 ha(24.07 ac.)with a frontage of approximately 92.13 metres(302.26 ft.)along Gray Line.A location map of the property is shown on the attached Key Map in Appendix'A'and,the proposed condominium unit layout is attached in Appendix'B'. The balance of the subject lands, 26.06 ha(64.4 ac)are proposed for future residential and will continue to be used for agricultural use. The subject lands are legally described as Part Lot 5, Concession 14, on the south side of Gray Road, in the geographic Township ofAldborough, as shown on the attached Key Map in Appendix'A'. The purpose of the Zoning By-law Amendment application is to rezone the lands subject to the Plan of Condominium from Agricultural(Al)to site-specific Lakeshore Residential (LR-2)to permit a single unit dwelling with site-specific zone provisions. A4 January 26117...Pg.2 of 8 The subject lands are designated Lakeshore Area with a portion of the parcel subject to Woodlands and Hazardous Lands overlay and Lower Thames Valley Conservation Authority Regulatory Line in the Municipality of West Elgin Official Plan. The following have been submitted as part of the proposed revised draft plan of condominium and zoning by-law amendment applications: • Planning justification report, Kirkness Consulting Inc., 2014; • Draft Plan of Condominium letter addressing agency comments, Blast Inc. (Gary Blazak), 2015; • Revised Draft Plan of Condominium and zoning by-law amendment letter, Blast Inc. (Gary Blazak), 2016; • Functional Engineering Report, MTE Consultants,2014; • Updated Functional Servicing Report, MTE Consultants,2016; • Servicing Options Report, Spriet Associates,2015; • Environmental Impact Study and Update, BioLogic Inc.,2014; • Natural Hazards Assessment, Shoreplan Engineering Limited, 2014; • Geotechnical Report, Golders Associates Engineering,2011; • Geotechnical Input, Golders Associates Engineering, 2016; and, • Archaeological Assessment, Stages I, li and III, Detritus Consulting Limited, 2015. j The County of Elgin is the Approval Authority for Plans of Condominium.The County has delegated the mandatory public meeting required by the Planning Act to the Municipality of West Elgin, in order to obtain municipal and public comments on the proposed Draft Plan.At the first public meeting, held on November 26, 2015, Council recommended approval to the County of Elgin Approval Authority regarding the suitability of the Plan for Draft Approval. Due to increase in units, municipal staff determined the revision was significant and warranted a second public meeting (January 26,21017)to receive comments from public agencies, neighbouring property owners and Council. In granting Draft Approval, the County will stipulate a number of conditions that must be satisfied, including a requirement for a Condominium/Site Plan Agreement between the Owner and the Municipality of West Elgin. The owner may apply to the County of Elgin for Final Approval of the Plan of Condominium once the Manager of Planning is satisfied that all of the conditions of Draft Approval have been met. Final Approval allows the Condominium Description to be registered and individual units may then be sold. The Municipality of West Elgin is the approval authority for zoning by-law amendments and is holding a second joint public meeting to consider the draft plan of condominium and zoning by-law amendment. PLANNING CONCLUSIONS: The applications have been assessed for appropriateness with regard to existing policy and the impact of the proposal on the surrounding land uses.The applications are consistent with the Provincial Policy Statement and conform to the County of Elgin Official Plan and the Municipality of West Elgin Official Plan. AGENCY CIRCULATION: The original applications were circulated to public agencies for comments in spring 2015. Due to the comments received,the applications were revised. Further revisions occurred to the applications in the summer of 2016 and the agencies were circulated in L� January 28117...Pg. 3 of 8 December 2018. At the time of submission this report, the following comments were submitted: Hydro One Networks Inc. 'No comments or concerns at this time.' Union Gas Limited 'It is Union Gas Limited's("Union')request that as a condition of final approval that the owner/developer provide to the Union the necessary easements and/or agreements required by Union for the provision of gas services for this project in a form satisfactory to Union.' Comment: This comment has been submitted to the Approval Authority to be included as a condition of draft plan of condominium. Lower Thames Valley Conservation Authority 'The Authority continues to have concerns with this proposal that has evolved from an initial plan of five (5)lots under severance, to an eight(8)lot condominium proposal, to the current proposal for nine(8)lots.As with any plan of subdivision or condominium, it is strongly recommended that all new development be directed completely outside of LTVCA regulated hazard areas.As this is a requirement under the Provincial Policy f Statement, 2014 (PPS 2014), the LTVCA encourages municipalities and provincial ministries to support this approach.According to the current plan, the proposed lots would be located within the regulated hazard area, which does not comply with Provincial Policy as lot creation is considered development. In order to comply with the PPS, no lot fabric should be located within the shoreline hazard setback area. This rear yard area should be part of the common element of the plan and the condominium rear yards adjusted accordingly. Current LTVCA planning policy requires that new development be located completely outside of the Regulated Area. As permits under the Authority's regulation are issued closer to the time a structure is to be built, it is recommended that lots be located entirely outside the Regulated Area at the Planning stage, in summary, the proposed lot layout occurs within the current 100 Year Erosion and stable slope allowance;LTVCA staff may not be able to approve development on any of the nine condominium lots at the time of submission of the permit Further, and as stated in previous correspondence to the County, the proposed development has additional issues that have not been addressed. The access road to the proposed lots is shown in the plans as crossing the top end of two headwater ravine systems and as such would require a permit from L TVCA. Regulatory setbacks far the access roadway from the ravine headwaters have not been addressed. The LTVCA also feels that the municipality needs to consider the provision of services and the year-round provision of emergency services, considering the hazards, when approving such a development' LTVCA comments have been attached. Comment: The comments have been forwarded to the Approval Authority for review. There are no comments from municipal staff at this time. The application was circulated to the applicable public agencies for comment and to all neighbouring property owners within 120 metres of the properties. The Planner addressed the comments from the Ministry of Municipal Affairs. The Ministry mentioned that they have not received the revised supporting documentation regarding the proposed development. The Planner mentioned that the notice has gone out some time ago and the ministry made no mention prior to the letter that they wanted to see supporting documentation. The Planner informed Council that the Ministry of January 26117...Pg,4 of 8 Municipal Affairs is not the approval authority anymore and they are a commenting agency. The Planner mentioned that she will mach out to the Ministry of Municipal Affairs to provide them the supporting documentation they are seeking. The Planner mentioned that the Municipality of West Elgin will continue to receive comments until the Draft Plan of Condominium is approved. Provincial Policy Statement Under Section 3(5) of the Planning Act, the Municipality"shall be consistent with" matters of provincial interest as set out in the Provincial Policy Statements(PPS). Section 1.1.1 Heathy Liveable and Safe Communities, Section 1.1.3 Settlement Areas, Section 1.6.6 Sewage,Water and Stormwater, Section 2.1 Natural Heritage, Section 2.6 Cultural Heritage and Archaeology and Section 3.1 Natural Hazard policies were reviewed. Comment: Section 1.1.1 healthy liveable and safe communities require development to occur in a manner that is sustainable for the long-term, with efficient use of infrastructure and resources and does not compromise the environment and public health and safety. The proposed applications meet Section 1.1.1. Section 1.1.3 Settlement Areas states the focus of growth and development is to occur in settlement areas such as urban areas and rural settlement areas.The subject lands f are located within the Lakeshore Area of the Municipality of West Elgin Official Plan which is designated for residential development. The proposed applications meet Section 1.1.3. Section 1.6.6 Sewage,Water and Stormwater states full municipal services are the preferred form of servicing for settlement areas.An original Functional Engineering Report was prepared by MTE Consultants, 2014 and upon recommendation in agency review comments from the Ministry of Environment and Climate Change(MOECC),the Municipality of West Elgin commissioned a second new,technical study to be prepared by Spriet Associates to review the infrastructural servicing alternatives.The results of Servicing Report recommend the proposed development be serviced by a piped, municipal water supply rather than a shared system of private wells, as had been originally proposed. The proposed development will be serviced with municipal water supply, An updated Functional Servicing Report was prepared by MTE Consultants, 2016 for the increase in units. Each of the units will be serviced by individual tertiary treatment septic systems and leaching beds. Percolation rates were tested for the additional unit and no concerns were evident; however, percolation rates should be confirmed by field testing during final design of the homes and individual lots. As there are no municipal storm sewers or storm water management ponds currently existing within or adjacent to this proposed development,the owner is required to construct an internal storm sewer and storm water management scheme as recommended in the Servicing Options Report. Stormwater management criteria for the proposed development will need to be confirmed with the Municipality, Lower Thames Valley Conservation Authority and applicable provincial ministries prior to final approval. The proposed applications meet Section 1.6.6. Section 2.1 Natural Heritage, particularly Section 2.1.5 states development and site alteration shall not be permitted in and adjacent to significant woodlands unless it has been demonstrated that there will be no negative impacts on the natural features or their ecological functions.An Environmental Impact Study(E.I.S.)was prepared by BioLogic Inc.,with a further updated study letter in response to Ministry of Natural Resources and Fishery comments.The E.I.S. demonstrated there will be no negative impact to the January 26117...Pg. 5 of 8 woodlands,which occupies a portion of the subject lands.The E.I.S.will be required to be reviewed by Lower Thames Valley Conservation Authority.As well,the Mr. Blazak has recommended that as a condition of Draft Plan approval the Condominium Declaration contain a requirement for a post-construction monitoring program to ensure regular, qualified review of the health of all natural heritage resources identified and recommended in the E.I.S. Based upon the submitted E.I.S. and updated study letter, the proposed applications meet Section 2.1, particularly Section 2.1.5. Section 2.6 Cultural Heritage and Archaeology states that development and site alteration shall not be permitted on lands containing archaeological resources or areas of archaeological potential unless significant archaeological resources have been conserved.A Stage I and 11 archaeological assessment was conducted by Detritus Consulting Limited.An original Stage I and It archaeological assessment was conducted in 1993 by Wilson Heritage Services but due to the age of the assessment,the Municipality requested a new study. In the original assessment, stage I and II did not identify any archaeological sites within the study area; however, seven sites were registered on lands adjacent to the north as result of the assessment. The current Stage I and II assessment identified six sites with materials of archaeological interest with one site requiring a Stage III assessment.This site is recommended to be avoided and protected from development. No further concerns were identified.The assessment has been submitted to the Ministry of Tourism, Culture and Sport to be registered.The proposed applications meet Section 2.6. Lastly, Section 3.1 Natural Hazards states development shall generally be directed outside of hazardous lands adjacent to the shorelines of the Great Lakes--St. Lawrence River System,which is impacted by erosion hazards.A Geotechnical Assessment has been prepared by Golder Associates.A portion of the Sixteen Mile Creek ravine system is located on the subject lands.The Geotechnical Assessment does not identify any concerns as no development will occur within the Hazard Lands overlay.The proposed severance meets Section 3.1. Conclusion: Upon review of the applicable PPS policies,the proposed draft plan of condominium and zoning by-law amendment applications are consistent with the PPS. County of Elgin Official Plan The subject lands are designated Agricultural Area with Woodlands overlay. Section A4.4 Infrastructure requires infrastructure required for development to utilize land efficiently, develop appropriately for its use and to be compatible to adjacent land uses. Section C2.2 Agricultural Area-Location recognizes there are lands outside of settlement areas that have been designated for non-agricultural development by the lower tier Official Plans and therefore, are deemed not be within the prime agricultural area and are instead subject to the applicable policies of this Plan and the policies of the lower tier Official Plan. Section D1.2.2.1 Significant Woodlands, Section D1.2.6 Development and Site Alteration and Section D1.2.7 Adjacent Lands address development within and adjacent to Significant Woodlands. Section E1.2.2 Subdivision Review Criteria sets out the criteria to be reviewed when a draft plan of condominium is proposed. Comment: The subject lands are designated Agricultural Area, however, they are designated Lakeshore Area in the Municipality of West Elgin Official Plan. It is my understanding the County intends to correct this discrepancy during the 5 year review of the County Official Plan. In the interim, the subject lands have been reviewed under Section C2.2 and meet the policy criteria. January 26/17...Pg. 6 of 8 As identified in the Servicing Options Report,the proposed development will conform to Section A4.4. The E.I.S. prepared for the proposed development demonstrates there will be no negative impact on the significant features and function of the woodlands and therefore the proposed development will conform to Sections D1.2.2.1.. D1.2.6 and D1.2.7. Conclusion: Upon review of the applicable Official Plan policies,the proposed draft plan of condominium and zoning by-law amendment applications conform to the County of Elgin Official Plan. Municipality of West Elgin Official Plan The subject lands are designated as Lakeshore Area with Woodlands and Hazardous Lands overlays in the Municipality of West Elgin Official Plan. In particular Section 1.5 Growth Management Strategy, Section 3.3.7 Woodlands,ANSI's and Valleylands, Section 3.4.5 Stormwater Management, Section 7.0 Lakeshore Area, Section 8.0 Infrastructure, Section 9.1 Hazardous Lands and Section 10.3 Plans of Subdivision/Condominium policies were reviewed. Comment: The Lakeshore Area policies in Section 7.0 permit residential uses and agriculture as a secondary use.All of the criteria listed for evaluating applications for plans of condominium in Section 10.3 will be addressed through review and conditions of the draft plan of condominium. Section 1.5 Growth Management Strategy states future residential development in the rural area of the Municipality will be accommodated in the Lakeshore Area designation. I, Section 3.3.7 Woodlands,ANSI's and Valleylands states development is permitted within and adjacent to significant woodlands where it has been demonstrated (through an Environmental Impact Study)that there will be no negative impact on the natural feature or on its ecological functions.The E.I.S. prepared for the proposed draft plan of condominium provides a series of recommendations to be implemented during the construction and post-construction periods to protect and preserve the natural heritage features on the property. Section 3.4.5 Stormwater Management policies require studies for undeveloped areas prior to development to minimize stormwater runoff and contaminant loads as well as to maintain or enhance vegetative and pervious surfaces. It is recommended for a condition of draft plan approval that an internal storm sewer and storm water management scheme be prepared in consultation with the,Municipality, Lower Thames Valley Conservation Authority and other applicable commenting agencies. Section 8.0 Infrastructure will be addressed as per the recommendations from the Servicing Options Report and during the development of the condominium agreement between the owner and the Municipality. Section 9.1 Hazardous Lands policies have been addressed through the geotechnical assessment. The balance of the lands will continue to be used for agricultural use.The proposed retained parcel meets the criteria of Section 7.0 Lakeshore Area. Conclusion: Upon review of the applicable Official Plan policies,the proposed draft plan of condominium and zoning by-law amendment applications conform to the Municipality of West Elgin Official Plan. Municipality of West Elgin Comprehensive Zoning By-law 2015-37 I January 26117...Pg. 7 of 8 The subject lands are zoned Lakeshore Development(LD)and subject to the Lower Thames Valley Conservation Authority Regulated Areas as shown on Schedule`A' Map No. 75.The LD Zone permits agricultural use with the exception of buildings and structures and forestry use.A Zoning By-law Amendment is required to permit a change of use.The proposed site-specific Lakeshore Residential (LR-2)permits single unit dwelling as the main use with site-specific zone provisions pertaining to the proposed condominium development(see draft proposed zoning by-law amendment in Appendix The balance of the property will remain zoned Lakeshore Development(LD)and will continue to be subject to the Conservation Authority Regulated Areas. At this time, it is recommended that the zoning by-law only receive first and second reading by Council until the Approval Authority of the County of Elgin has conditionally approved the draft plan of condominium. Once conditional approval is granted,then the zoning by-law will receive a third and final reading from Council. Other Issues/Matters The proposed development is within Lower Thames Valley Conservation Authority's Regulated Areas due to their proximity to the Lake Erie shoreline, pursuant to Ontario Regulation 152106(under O. Reg. 97104)made under section 28 of the Conservation Authorities Act. Lighthouse's submission of an Application for Development, Interference with Wetlands and Alterations to Shorelines and Watercourses pursuant to Ontario Regulation (O. Reg.) 152106, for residential development was made in November 2013 and has received approval from the Executive Committee for only five(5) lots. It is unknown at this time if the amendment to the Executive Committee's decision is required for the nine(9) lots as the comments received from Lower Thames Valley Conservation Authority were unclear.Any site alteration,fill and development proposed within the Conservation Authority Regulated Areas will require a permit. Proposed Draft Plan of Condominium Conditions and/or Condominium Agreement Conditions Recommended by Planning Consultant Mr. Blazak has recommended the following conditions be included in the decision of draft plan approval and/or condominium agreement: 1. All development and onsite services must be constructed in accordance with the engineered setback line from the regulated area of the Lower Thames Valley Conservation Authority; 2. The development shall be serviced by a piped municipal water supply at the developer's expense; 3. An Environmental Compliance Approval must be obtained from the Ministry of Environment and Climate Change for stormwater management in advance of any development; 4. The Condominium Declaration will include the requirement for the use of individual septic systems in accordance with either the Ontario Building Code or the Ontario Water Resources Act,whichever is applicable; 5. Any unplugged oil or gas wells discovered during the development process must be plugged in accordance with the Oil, Gas and Salt Resources Act; B. On-site archaeological monitoring must be provided at the developer's expense during any physical excavation of the subject lands in accordance with the recommendations of the Archaeological Assessment Stages 1-2 and 3(AdHj-60) prepared by Detritus Consulting Ltd. July 2015; and, January 26/17...P . 8 of 8 9 7. A requirement for post-construction monitoring program by a qualified ecological consultant to protect and enhance Natural Heritage resources in accordance with the EIS completed by BioLogic in December, 2014 with July 2015 addendum to be included in the Condominium Declaration. PUBLIC CIRCULATION: The applications were circulated to all neighbouring property owners within 120 metres (393.7 ft.)of the subject lands. No written or oral comments were received. DISCUSSION: The Mayor gave the members of Council the opportunity to speak. Councillor Leatham suggested that Council defer the decision until the agencies have received their proper paperwork. The Planner responded to Council by saying that she will contact to them to see what supporting documentation they are looking for. In addition to that, there is still time for comments and conditions to be finalized. The Planner said that the County of Elgin is looking to get the Municipality of West Elgin's support to move forward and that she only recommends two readings of the by-law until the County of Elgin approves the Draft Plan of Condominium. Mayor Wiehle added that agencies commenting a day or two before the public meeting that they have not received paperwork is unacceptable. The Mayor gave the members of the public the opportunity to speak. Bob Walter mentioned that the Planner summed up the project very well. In addition to that, he wanted to reiterate a point on behalf of Gary Blazak that nothing has changed except the addition of the ninth lot. SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Leatham Seconded by Bodnar RESOLVED that the Public Meeting concerning a proposed Revised Draft Plan of Condominium and Zoning By-law Amendment for land located at Part Lot 5, Concession 14 (Lighthouse Waterfronts Inc.)be hereby adjourned. DISPOSITION: Carried These minutes were adopted on this P day of February, 2017. Bernie Wiehle R. Scott Gawley Mayor C.A.O.-Clerk APPENDIX `A' KEY MAP Part Lot 5, Concession 14 4 f ,A a r �! 4 a i I I APPENDIX`B' SITE PLAN Part Lot 5, Concession 14 FE C � r I iE � ,i �` a�•F"1�ri 3 x1 ;6lkF f sy� S ai �•{S'! {{yy FF g4 ! � 4 I •'r F.� il9!! `7E K tr 4F�}[6 F3r� f' -E i N � • 1uI I I I i •. I I C_ l CA. V .Ni VNP Sn P a N a - W�a u m The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: February gth, 2017 SUBJECT: Roads Report RECOMMENDATION: Receive and File INTRODUCTION: Monthly report for January 2017 DISCUSSION: 1. Public Works staff completed a Christmas tree pickup for residents in Rodney and West Lorne on January 16 th th and 17 . 2. Although we lacked any significant snowfall in January, excessive rainfall and large swings in temperature created many challenges, especially on the gravel roads, which showed conditions normally found during spring thaw. A lack of sunshine and drying conditions made maintenance of these problem areas very difficult. . 3. The mild weather did give operators a chance to demo new motor graders from JOHN DEERE and CAT. This will help assist in evaluating individual, performance for the municipality's grader replacement schedule. 4. Tree removal along municipal roads within West Elgin were underway in January with the help of Davey Tree Service. Crews focused primarily on dead trees (mainly ash) which could cause damage or create liability if they were to fall on the road. 5. Staff added deer crossing signs to Graham Road between West Lorne and the Thames River at the request of Elgin County. 6. Additional work carried out in January included guiderail repair, pothole patching, landfill maintenance and sign reflectivity inspection. Respectfully Submitted, Reviewed by: Lee Gosnell, CRS Scott Gawley, CPA,'CGA Public Works Superintendent C.A.O./Clerk Attachments None y II � iy aF V .uvare WSh P ^ N The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: February 9, 2017 SUBJECT: Krause Drain Culvert RECOMMENDATION: THAT Council approves the quote of$5,824.51 (plus applicable taxes)from E.S. Hubble to supply 24 meters of 1200mm CSP for the Krause Drain road crossing on Silver Clay Line. i INTRODUCTION: During routine road patrol, public works staff identified a large washout along Silver Clay Line at the Krause Drain. Upon further inspection, the old CSP was found to be rusted through, thus allowing soil to be washed away. This pipe has deteriorated past the point of repair and needs to be replaced. DISCUSSION: After consultation with the drainage superintendent on sizing and pipe specification, 3 companies were contacted for pricing. Quotes were received from Armtec, Atlantic industries Inc. and E.S. Hubble, with the latter coming in with the lowest price once delivery costs were factored in. E.S. Hubble is located in Thamesville Ontario and has supplied quality products to the Municipality many times in the past. Respectfully Submifted, Reviewed by, Lee Gosnell, CRS Scott Gawley, A, CGA Public Works Superintendent C.A.O./Clerk Attachments - None R ox �y�ib ,.nunF`1 N 11 U Ri n The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, Recreation Superintendent DATE: February 9 2017 SUBJECT: Recreation Monthly report RECOMMENDATION: That Council receive and file the Recreation Superintendents report. INTRODUCTION: • We are off to a great start, the Pickle Ball program continues to grow in popularity. Once the ice is out of the Arena the intention is to move the program to the arena. The Rec Centre is just a little tight for space. • The Recreation Staff is looking for alternative flooring for the pool change rooms to reduce the number of slip and fall incidents. • Preparations are underway for the 2017 summer seasons, baseball and soccer as well as the pool and pavilion. • Our Blue Flag application has been sent on to the National Jury in Copenhagen, and we should hear back around April 20th 2017. The Application was sent on to the National Jury with conditions regarding water testing and the planned educational activities. • The arena continues to operate with very few issues. The new lighting system has been installed and has made a noticeable difference in the lighting levels as well as the quality of the lighting. Respectfully Submitted, Approved by, Jeff Slater Scott Gawley, West Elgin Recreation Superintendent C.A.Q. OP V � y�4 I Cie The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: RICK MCDOUGALL, DEPUTY CHIEF BUILDING OFFICIAL DATE: FEBRUARY 09, 2017 SUBJECT: BUILDING REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for January, 2017 Year 2017 2016 2015 No. of Permits Issued for Month of 5 2 0 January SFD New/Additions/Reno 2 Units Demolitions Storage New/Additions Buildings Demolitions Garages/ New Car Ports Demolitions Farm New/Additions 2 Buildings Demolitions 2 Other New Demolitions Septic Permits 1 Renovations Construction Value for Month of January $ 67,000.00 $ 105,000.00 $ 0.00 Permit Revenue for Month of January $ 561.80 $ 561.80 $ 0.00 DISCUSSION: Inspections completed as requested and in accordance with Act. g mitted Reviewed by: Scott Gawley C.P.A.,c.c.A uilding Official Administrator/Treasurer R V� a h ' w rBgel The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: R. Scott Gawley, C.A.O.- Clerk DATE: February 9, 2017 SUBJECT; By-law Enforcement Report RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for January, 2017 BACKGROUND: 369 Building Condition Order lssued OPEN 394 Untidy Yard/Zoning Investigating OPEN 404 Dogs — Barking, at Large, Complaint Closed Multi le 405 Dogs — Barking, at large, Complaint Closed Multiple Respectfully Submitted, 4.gScott G CGA - C.A.O./Clerk r , Mon. &Thurs. 7pm til 9 prri` �;,,e' , January 30, 2017 The Municipality of West Elgin 22413 Hoskins Line, Box 490 Rodney, ON NOL 2C0 To West Elgin Council, The West Lorne Lawn Bowling is grateful for the support the township has given us over the years. In 2016 we replaced the gutters with your financial backing. We are seeking ur assistance with the watering costs. Our greens are generally used gY 9 g 9 Y from May to September. We have achieved efficiencies through reducing the time and length of watering the playing greens. The billing for water in 2016 was $879.52, which was a reduction from $1,362.98 in 2015. We are requesting the township underwrite our water expenses. As well, the existing toilets consume a large volume of water. Striving for further conservation, we are seeking your support to replace them with newer, more efficient, low-flow toilets. This will assist us with further lowering our water consumption. Pricing obtained from Knights Home Hardware is approximately$239 for each toilet (see attachment). Estimates for installation will be sourced from local plumbers. We anticipate the total cost will not exceed $1,000. We are looking for your investment in this conservation effort. We look forward to your positive response on these two matters. Many thanks for your continued support of the West Lorne Lawn Bowling Club. �Siincerely, ��c Few Norah Bennetto Secretary, West Lorne Lawn Bowling Club 301 Mary Street West Dutton, On NOL 1 JO encl 16" Cadet Pro 4.8L White Right Height Round Bowl Toilet AMERICAN STANDARD Item #3274-816 Model #215SA154.020 k t� r, . 1 ji Quoted $239.00 From Jeff Knight High efficiency ultra-low consumption (4.8Lpf11.07 gpf) utilizes 20% less water Meets EPA WaterSense criteria Trade specific tank Powerwash rim scrubs bowl with each flush Metal trip lever Metal shank fill valve Includes EZ install tools Everclean surface 16 112" rim height for accessible application Fully glazed 2 118" trapway Generous 9" x 8" water surface area Oversized 3" flush valve Chrome plated trip lever 100% factory flush tested 4.8L Model for bowl is 3517B 10 1.020 Model for tank is 4188A154.020 MaP Tested @ 1000 grams per flush Lined tank Spencer Pray From: Sent: T-Earsoay, January 26, 2017 7:45 AM To: Subject: Connect to Innovate Program: Update for Communities&Service'Providers Connect to Innovate*SWIFT:What you need to know now... View this email in your browser / I FT i i i SouthWestern ® Integrated * Fibre -, Technology OShare O Tweet V Forward Connect to Innovate: Update and Clarification for Service Providers and Communities As we work toward releasing the RFPQ to service providers in mid-2017, we know that there are multiple opportunities before service providers in our region this year. One of those opportunities is the new Connect to Innovate (CTI) program announced in late 2016 by the federal government. The deadline to apply for CTI funding is March 93, 2097 at 92:00pm. We are hard at work building an RFPQ and RFP process that we believe will be i an attractive opportunity for service providers and our goal is to ensure that as marry providers as possible participate in the RFPQ process and bid on the RFP when it is released later in 2017. In the meantime, we've shared an important update about what you need to know about CTI, how it connects to SWIFT, and how it may benefit you as a service provider. Follow the link below or visit www.swiftnetwork.ca/blag to learn more: Click hereto . • our full update on the Connect to Innovate pr o.gram.a.nd what.it means for e • • broadband by - • e - i Keep in touch and stay informed: We encourage our member municipalities and organizations and local service providers to reach out to SWIFT staff to keep us informed and help us support local initiatives where possible. Please contact Executive Director Geoff Hogan (Geoff.Hogan @swiftnetwork.ca) or Ashleigh Weeden, Communications Manager (Ashlei h.weeden swiftnetwork.ca) for more information. To stay up to date with news, updates on the RFPQIRFP process, bidding opportunities, and more, please subscribe to our mailing list by clicking the button below or visiting www.swiftnetwork.calcontact Z Want to make sure your family, friends, and colleagues stay up to date on SWIFT as we build #broad ba ndforeveryo ne? Use the buttons below to share this email on social media or forward it to your network. OShare O Tweet O Forward C C-6 0 49 Copyright©2017 Southwestem Integrated Fibre Technology Inc., All rights reserved. Thank you for opting in to receive news about the SouthWestern integrated Fibre Technology project.We ' promise never to spare you and you can unsubscribe from this list at any time. For more information about SWIFT please visit www.swiftnetwork.ca Our mailing address is: Southwestern Integrated Fibre Technology Inc. 789 Broadway Street Wyoming, Ontario NON 1T0 Canada Add us to your address book Want to change how you receive these emalls? You can update your preferences or unsubscribe from this list 3 1-3 /01 ElginCount Council Highlights . January 24, 2017 Welcome to St, Thomas Elgin Portal The St. Thomas-Elgin Local Immigration Partnership (STELIP) highlighted the importance of newcomers in filling vacancies in the workforce and for growing Elgin's Economy. The organization also introduced QOM :.c:r, a new immigration portal designed as a tool to connect newcomers to the area with the services that they need to transition into the community. It is vital that newcomers have access to information about education, employment, health services, housing and transportation services. The portal also acts a tool to attract newcomers to Elgin. Basic Income Pilot In the 2016, the Province announced it is moving forward with a Basic Income Pilot. The Pilot will test the theory that providing people with a modest guaranteed annual income supplement will reduce poverty more effectively, encourage work, reduce stigmatization, improve health and education outcomes, and encourage better life choices for people. A Basic Income system would replace the current Ontario Works (OW) and Ontario Disability Support Program (ODSP) by providing unconditional automatic financial support to people living below a certain income threshold. Elgin County Council voted to support the application from City of St. Thomas to be a pilot case under the Basic Income Pilot Project. Council Approves Capital Budget in Principle Elgin County Council approved the proposed ten-year capital plan for 2017. This plan provides key infrastructure improvements for the County of more than $140 million over the ten-year term. This plan is containable within previous Council's targeted levy increase. The ten-year capital plan ensures that the County's infrastructure remains = in good working order, thereby reducing lifecycle costs and avoiding costly future investments. Projects include major roads projects and a rebuild of Terrace Lodge. The plan includes over$10 million on average annually in roads infrastructure. New additions in 2017 are a new Elgin County J r s : Museum facility and work that will need to be done on Wonderland Road. The complete proposed Capital Budget can be seen as part of the January 24, 2017 County Council Agenda Package, Shedden Library Name and Lease The construction of a new library facility at the Keystone Complex in Shedden is well underway and it is anticipated that it will be open to the public by June 2017. At its meeting on January 24, 2017 Council authorized a lease for 3,657 square feet of space in the Shedden Keystone Complex effective April 1, 2017. This new facility will be triple the size of the existing facility, will be fully accessible and have ample parking space. Elgin County is excited about the opportunities for enhanced programming that this new location will bring. i After consultations with the Shedden Library Committee and Southwold Township Council, the County of Elgin has decided to name the new facility Southwold Township Library, Shedden. This reflects the facility's service of the entire Township of Southwold while indicating the library's geographic location. The full January 24, 2017 Elgin County Council agenda can be accessed on our :1 • Spencer Pray From: AMO Communications communicate @amo.on.ca> Sent: Thursday, February 42, 2017 4:24 PM To: spray@westelgin.net Subject: AMO Policy Update-AMO Report to Member Municipalities- Highlights of the January 2017 Board Meeting February 2, 2017 AMO Report to Member Municipalities Highlights of the January 2017 Board Meeting To keep members informed, AMO provides updates on important issues considered at regular AMO Board of Directors' meetings. Highlights of the January 27, 2017 meeting include: Infrastructure Incrementality Almost 80 councils have passed the AMO requested resolutions on federal incrementality requirements. This strong municipal support assisted AMO in a recent meeting between Minister Sohi, Deputy Minister Tremblay, the AMO President, and the heads of AMO caucuses to discuss alternative approaches to the federal requirements. Minister Sohi committed to continue to work with AMO to try to find a solution to this issue that works for all. AMO will update members on future developments. AMO Contact: Craig Reid, Senior Advisor, creidgamo.on.ca,(416) 971-9856 ext. 334. Policing Grants The Board received a briefing on the provincial repurposing of key existing policing grants into a single transitional grant. This could leave property taxpayers on the hook for $400 million in payroll costs in 2018 without dedicated provincial support for those front line officers. In AMO's view, the Ministry's proposal of a transitional, short-term grant with different funding criteria at this time is ill considered. The first priority must be to wind up old grants in a way that ensures no residual or legacy fiscal burdens for police services or municipal government. The second priority should be to design future grants and direct Ministry spending in ways that support good civilian governance and policing modernization. AMO Contact: Matthew Wilson, Senior Advisor, mwilson e,amo.on.ca, (416) 971-9856 ext. 323. Summary of Key Provincial Proposals on Bill 68 —Modernizing Ontario's Municipal Legislation Act, 2016 A synopsis of the key changes that the Ministry of Municipal Affairs has proposed in Bill 68 that primarily affect the Municipal Act, the Municipal Conflict of Interest Act, the City of Toronto Act, and the Municipal Elections Act was provided to the Board. An AMO Technical Working Group, including municipal lawyers, will review the Bill and a final report with proposed amendments will be ready for the Board's consideration at the March meeting. AMO Contact: Pat Vanini, Executive Director, pvanini@amo.on.ca, (416) 971-9856 ext. 316. 1 LAS Update The 2017 LAS Strategic Objectives were presented to the AMO Board. The strategic objectives focus on growing existing programs and services offered by LAS as well as the launch of two new services focused on fleet and asset management. LAS will also be renewing its strategic plan in 2017. Information on the programs offered by LAS can be found at www.las.on.ca. AMO Contact: Judy Dezell, Director AMO Enterprise Centre,Business Partnerships and LAS, jdezell @amo.on.ca, (416) 971-9856 ext. 306. Response on `Strategy for a Waste-Free Ontario Building the Circular Economy' and Setting the Annual Blue Box Steward Obligation The AMO response to the MOECC "Strategy for a Waste-Free Ontario Building the Circular Economy" Environmental Bill of Rights Posting was reviewed.Direction was given to continue work with our municipal waste partners. The Board was provided with information on the 2017 Steward Obligation and the proposed approach for the Blue Box program in light of the recent change in oversight of the existing waste diversion programs from Waste Diversion Ontario to the new Resource Productivity and Recovery Authority. AMO Contact: Dave Gordon, Senior Advisor, dgordon&amo.on.ca, (416) 971-9856 ext. 371. Provincial Consultation on New Climate Change Organization A provincial consultation response on a new climate change organization to support the implementation of Ontario's Climate Change Action Plan was approved. The Board asked that the response include a suggestion that a municipal representative be considered for the organization's Board of Directors, an expanded scope of focus for the organization to also consider district energy, energy storage and microgrids, and that the organization offer a Local Improvement Charges program for building retrofits, including bulk purchasing of the retrofit technology via LAS. AMO Contact: Jessica Schmidt, Policy Advisor, jschmidt( ,amo,on.ca, (416) 971-9856 ext. 367. Overview of Energy in Ontario An AMO-produced Energy Overview informational resource for AMO members was received. It was developed with input from members of the Energy Task Force and LAS staff. The overview covers roles and responsibilities of various actors in the field, key issues and municipal advocacy, and a timeline of events. This overview will be posted on the AMO website soon. AMO Contact: Jessica Schmidt, Policy Advisor, 'schmidt amo on.ca, (416) 971-9856 ext. 367. Response to Ontario's Basic Income Pilot Consultation The Board approved a response to the provincial consultations on a Basic Income pilot, based on proposed comments from AMO staff, working jointly with Ontario Municipal Social Services Association (OMSSA) and the Northern Ontario Service Deliverers Association (NOSDA). The submission will not endorse or reject the use of a Basic Income,but rather indicate that the government should evaluate the benefits and limitations of a Basic Income model in the context of broader social assistance reform. The Board asked that a number of recommendations regarding eligibility, site selection, design and benefits, educational elements, outcomes, and evaluation be included. AMO Contact: Michael Jacek, Senior Advisor, miacekkamo.on.ca, (416) 971-9856 ext. 329. 2 Provincial Consultation on a Child Care and Early Years Regulatory Framework A response to the provincial government's consultation concerning the development of a Renewed Policy Framework for Child Care and the Early Years, including the expansion of 100,000 new childcare spaces over the next five years, was approved. AMO's response will emphasize the need for sufficient provincial funding for childcare and the early years to support the expansion of the 100,000 new spaces and to ensure a dispersion of the new spaces across all geographic areas of the province including urban, rural, and northern Ontario. AMO Contact: Michael Jacek, Senior Advisor, mjaceknamo.on.ca, (416) 971-9856 ext. 329. Overview of Housing in Ontario The Board received an AMO-produced Housing Overview document for members as an informational resource. It includes an overview of provincial and federal policies and programs relating to housing, municipal legislative requirements, a timeline of events relating to housing policy, housing definitions, and key issues relating to the municipal interest in housing. It will be posted to AMO's website shortly. AMO Contact: Jessica Schmidt, Policy Advisor, jschmidt@,amo,on.ca, (416) 971-9856 ext. 367. Program Updates A video, Tracking Our Progress: Reporting on the Federal Gas Tax Outcomes, was presented at the Board that highlights the importance of sharing our successes from federal Gas Tax investments. A new outcome reporting tool will be launched on January 31. AMO Contact: Chris VanDooren, Gas Tax Manager, cvandooren@amo.on,ca, (416) 971-9856 ext 410. PLEASE NOTE:AMO Breaking News will be broadcast to the member municipality's council,administrator,and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required.We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists. DISCLAIMER:Any documents attached are final versions.AMO assumes no responsibility for any discrepancies that may have been transmitted with this electronic version.The printed versions of the documents stand as the official record. OPT-our: If you wish to opt—out of these email communications from AMO please click here. 3 --5 Canadian Postmasters 1 1 ! !! 1'Association canadienne and ' 1 des maitres Assistants Association de poste et adjoints January 23,2017 Mayor Bernhard Wiehle Municipality of West Elgin 22413 Hoskins Line Rodney ON NOL 2CO Dear Mayor Bernhard Wiehle, The Canadian Postmasters and Assistants Association (CPAA) is the voice of rural post office employees since 1902. It is the second-largest bargaining unit under the Canada Post umbrella; representing members who work in post offices in towns, reserves and villages throughout rural Canada. We are in touch with over 6 million rural customers on a regular basis. Most often we are the only federal presence and the hub of the community. f CPAA members, 95% of them women, operate 3,260 post offices across Canada; 566 of these offices are in your province. We write to you today to share our concerns over the Federal Government Standing Committee on Government Operations and Estimates' (OGGO) report regarding Canada Post, released on December 13, 2016. If you have not seen it yet,you can access the report at the following web address: http://bit.ly/OGGO®EN Amongst the many recommendations made by the Committee,most of which we support,we note the absence of a recommendation on postal banking. In your province alone 44% of the communities do not have a financial institution, yet they have a corporate post office. Often your constituents have to travel long distances to receive banking services. If your citizens have to travel out of town for banking services, it is almost certain that they will also patronize other businesses in that town or city, thereby losing earning opportunities from your own town's businesses. We at CPAA strongly feel that the resurrection of the postal bank, which was closed in 1969 when large banks were expanding in rural Canada, is a perfect fit for Canada Post. More importantly for the businesses and the citizens of your community, it is a means to ensure access to financial services. You may remember that prior to the OGGO's report, the Government had set up a Task Force to examine the challenges of Canada Post and to provide options for the future of the Corporation. The Task Force report', which preceded the OGGO's report, mentioned that 39% of Canadian businesses would use a postal bank. It also mentioned that 38% of Canadian citizens would use a postal bank. ' http://bit.ly/tpsgc 1 ^J According to the 2011 Census, Canada's rural population consisted of 6,329,414 citizens. What bank could not succeed with 38%of that number of customers? If like us at CPAA, you feel that a postal bank would benefit your community, we ask you to write to Minister Judy Foote to voice your views and concerns. We recommend that you also copy your letter or email it to Ms. Karine Trudel, the New Democrat MP who sat on the OGGO Committee, as she was a strong supporter of the postal bank. Their postage-free addresses and email addresses are as follows: The Honourable Judy Foote Minister of Public Services and Procurement House of Commons Ottawa,Ontario Canada K1A OA6 or judy.foote @parl.gc.ca Ms. Karine Trudel(MP) House of Commons Ottawa, Ontario Canada K1A OA6 or karine.trudel @parl.gc.ca Canada Post is uniquely positioned to offer financial services to rural Canada. When Canada Post can make money, and offer more services to Canadians who need them,we have a perfect opportunity.Let's not lose it! Thank you for your time. Should you have any questions or wish to discuss this issue with a local CPAA representative,we invite you to reach out to our Ontario CPAA President as follows: President Connie A.Kelloway BOX 2121 Angus ON LOM i B 0 (705)424-1107 connie4cpaa @sympatico.ca Sincerely, SOW- X r Brenda McAuley, CPAA National President 281 Queen Mary St. Ottawa ON K1K 1X1 2