02 - January 24, 2017 County Council MinutesM I I r-11*00MAINOPM —
The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all
members present except Councillor Wolfe (ill).
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THAT the minutes of the meetings held on December 6 & 8, 2016 and January 10, 2017 be
adopted.
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Janan Dean, Project Coordinator, St. Thomas -Elgin Immigration Portal with a PowerPoint
presentation highlighting the importance of newcomers in filling vacancies in the workforce ai:4,
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lor growing Elgin's Economy. The coordinator also introduced www.welcometoste.ca a new
immigration portal recently launched by the organization. This portal is designed to connect
newcomers to the area with the services that they need to transition into the community and
also as a tool to attract newcomers to Elgin.
Moved by Councillor Marr
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Seconded by Councillor Menni
THAT the presentation titled "Welcome to St. Thomas Elgin" from the Project Coordinator of the
St. Thomas -Elgin Local Immigration Portal, dated January 24, 2017, be received and filed.
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Sue Dodds on behalf of Citizens 4 Active Transportation with a presentation thanking Council
for its continued support of active transportation initiatives and Andrew Buczkowski, President
of Railway City Cycling Club with a PowerPoint presentation about the newly formed club, an4
encouraging Council to consider cyclists when making future infrastructure investments.
Moved by Councillor Martyn
Seconded by Councillor Currie
THAT the presentation titled "Railway City Cycling Club" from Citizens 4 Active Transportation
and the Railway City Cycling Club be received and filed.
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Lisa Penner, South West LHIN Hospice Palliative Care Lead and Michelle Harris, Executive
Lead, Elgin Hospice Palliative Care Collaborative with a PowerPoint presentation summarizing
initiatives being undertaken in regards to hospice palliative planning in the South West LHIN
region and in Elgin County. The delegation reported that discussions are well underway to
establishing residential hospice capacity through the LHIN's sub -regions.
County Council 2 January 24, 2017
Moved by Councillor -Marr
Seconded by Councillor Wiehle
THAT the presentation titled "Hospice Palliative Planning in the South West LHIN" from the
Lead of the South West LHIN Hospice Palliative Care and the Executive Lead Elgin Hospice
Palliative Care Collaborative, dated January 2017, be received and filed.
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Allan Weatherall, and Herb Warren, Veterans Memorial Garden Committee with a presentatior
requesting $40,000 of funding for the relocation of two existing war memorials in St. Thomas
and the creation of a third to recognize veterans of the Afghanistan war. These memorials ar
to be moved to a new War Memorial Park to be located in St. Thomas at Moore and Centre
Street. I
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THAT the request for $40,000 from the Veterans Memorial Garden Initiative be referred to
Grants and considered with the 2017 Composite Budget.
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Elizabeth Sebestyen, Acting Director, St. Thomas — Elgin Ontario Works with a presentation
7equesting Council's support for the City of St. Thomas 7 application to be a pilot case for the
Basic Income Pilot Project.
THAT Elgin County support the application by the City of St. Thomas to be a pilot site under the
Basic Income Pilot Project.
- Carried.
Moved by Councillor Marr
Seconded by Councillor Mennil�
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CE1601, Platinum Developments (Elqin) Inc. — Manager of Planning
The manager presented the report providing County Council with information required in order
to consider granting draft plan approval to the above noted plan of subdivision.
Moved by Councillor Marr
Seconded by Councillor Martyn
THAT the Council of the Corporation of the County of Elgin grants draft plan approval to
Platinum Developments (Elgin) Inc. Draft Plan of Subdivision (Little Creek Subdivision Phase 4)
in the Municipality of Central Elgin (Port Stanley) File No. 34T-CE1601; and,
THAT staff be directed to provide notice of this decision subject to the condons for final
approval in accordance with the Planning Act.
- Carried.
County Council 3 January 24, 2017
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Bayham — Manager of Planning
The manager presented the report providing County Council with the information required in
order to consider granting approval to the above noted Official Plan Amendment for the
Municipality of Bayham.
Moved by Councillor Curriel
Seconded by Councillor EnE
THAT the Council of the Corporation of the County of Elgin gives approval to Official Plan
Amendment No.17 to the Municipality of Bayham Official Plan, File No. BA-OPA17-16; and,
The analyst presented the report outlining the financial implications of the enhanced Canada
Pension Plan (CPP) which will be phased -in between 2018 and 2025.
Moved by Councillor Marr
Seconded by Councillor Menn!
THAT the report titled "Enhanced Canada Pension Plan (CPP)" from the Financial Analys
dated January 9, 2017, be received and filed. I
Purchasing Coordinator
The coordinator presented the report summarizing the contracts awarded between October 1,
2016 and December 31, 2016 that exceeded $15,000, as per the County of Elgin's Procurement
Policy.
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THAT the report titled "Quarterly Information Report - Contract Awards, October 1, 2016 to
December 31, 2016" from the Purchasing Coordinator, dated January 10, 2017, be received
and filed.
- Carried.
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Seniors Services
The director presented the report recommending that MedPro Direct Inc. be selected for the
supplier of incontinence products at Bobier Villa, Elgin Manor and Terrace Lodge commencing
February 1, 2017 through to January 31, 2020.
THAT MedPro Direct Inc. be selected as the supplier of incontinence products at Bobier Villa,
Elgin Manor and Terrace Lodge commencing February 1, 2017 through to January 31, 2020;
and,
THAT the County at its discretion extend the contract for up to two (2) additional, one (1) year
terms, upon mutual agreement between both parties; and,
County Council 4 January 24, 2017
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Seniors Services
The director presented the report recommending that KR Communications be selected for th
replacement of the nurse call and phone system at Elgin Manor. i
THAT subject to approval of the 2017 capital budget, KR Communications be selected for the
nurse call system replacement at Elgin Manor at a cost of $218,380, plus taxes; and,
THAT staff proceed with the purchase of the panic alarm system at Elgin Manor at a proposed
cost of $24,820 plus tax; and,
THAT staff proceed with replacement of the telephone system at Elgin Manor at a proposed
cost of $34,567 plus tax; and,
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Director of Homes and Seniors Services
The director presented the report recommending that Council renew the contract with the
Victorian Order of Nurses for 2017-2018 to continue to provide meals on wheels to seniors ir
Central and East Elgin through Elgin Manor and Terrace Lodge.
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THAT the current price of Victorian Order of Nurses - Meals on Wheels increase to $6.60 for
regular portions and $3.30 double portions for the 2017-2018 contract year; and,
THAT Council authorize staff to sign the 2017-2018 Meals on Wheels contract with the Victorian
Order of Nurses.
- Carried.
Seniors Services
The director presented the report informing Council that the County Solicitor has recommended
that the YWCA have $1 OM in liability insurance to use the Terrace Lodge pool for its aquatic
programming. The YWCA has informed the County that the cost of this insurance increase will
make it impossible for it to continue with its programming. The director sought Council's
direction regarding how to proceed with the contract renewal with the YWCA in light of the
insurance issue.
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THAT staff be directed to sign an agreement with the YWCA for the use of the Terrace Lodge
pool to a term ending on December 31, 2018.
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The director presented the report informing Council that the YWCA is no longer able to provide
lifeguard services for the adult day program's use of the Terrace Lodge pool for stroke
rehabilitation. As a solution to this issue, an additional registered staff will be on hand during
County Council 5 January 24, 2017
the program in addition to one-to-one support already provided to participants of the program -
Costs will be absorbed by the Stroke Program funding.
THAT the report titled "Homes — Stroke Program Pool Usage" from the Director of Homes and
Seniors Services, dated January 10, 2017, be received and filed.
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The director presented the report recommending that Council authorize a lease for 3,657
square feet of designated space as part of the Shedden Keystone Complex effective April 1st,
2017. It also recommends that the branch be renamed from "Shedden Library" to "Southwold
Township Library, Shedden .
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THAT the Shedden Library be re -named "Southwold Township Library, Shedden" effective April
1st, 2017; and,
THAT the County Solicitor be authorized to execute a lease between the County of Elgin and
the Township of Southwold to incorporate 3,657 square feet of assignable space for library use
in the premises known as the Keystone Community Complex in the Village of Shedden for the
period April 1, 2017 to December 31, 2022 according to the terms and conditions outlined in the
report "New Shedden Library Name and Lease" dated January 4, 2017; and,
THAT the County Solicitor issue a notice to the Township of Southwold to vacate the premises
known as Shedden Library at 9557 Union Road, Shedden as of May 1, 2017.
The director presented the report summarizing all out -of -province travel undertaken by staff in
2016.
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THAT the report titled "2016 Out -of -Province Travel" from the Director of Community and
Cultural Services, dated January 6, 2017, be received and filed.
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The director presented for Council's review the proposed ten-year capital plan for 2017. This
plan provides key infrastructure improvements for the County of more than $140 million over the
ten-year term. This plan is containable within the targeted levy increase established by Council.
A number of inquiries on specific projects were made by Councillors with clarifications provided
by staff.
THAT the 2017 capital budget be approved in principle and finally considered in conjunction
with the 2017 operating budget.
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County Council 6 January 24, 2017
Moved by Councillor Wiehle
Seconded by Councillor Mennill
THAT Elgin County donate $2,500 to the Veterans Memorial Garden Initiative representing 50
of the cost of relocating the monument currently residing at the hospital and the grant budget b -
so adjusted by reducing the non-specific line by a corresponding amount.
Moved by Councillor Mennill
Seconded by Councillor Wiehle
THAT the 2017 grants be approved in principle as amended and finally considered in conjunction
with the 2017 operating budget.
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Staff were directed to review and present a grant policy for Council's consideration sometime
before the end of 2017.
1. Lynn Dollin, AMO President sharing AMO's 2017-18 Strategic Objectives and information
regarding the 2017 renewal of Elgin County's AMO membership and Elgin County's Municipal
Employer Pension Centre Ontario (MEPCO)'s 2017 Employee Municipal Contribution.
2. Clark Somerville, FCM President seeking renewal of Elgin County's Federation of Canadian
Municipalities (FCM) 2017 Annual membership.
3. Ontario Good Road Association (®GRA) with invoice for Elgin County's 2017 Municipal
membership.
4. Allan Doheny, Assistant Deputy Minister listing the Municipal property tax policy decisions for
the 2017 taxation year.
5. Kim Smale, General Manager, Catfish Creek Conservation Authority seeking renewal of
Memorandum of Understanding for access to Legal Services of the County Solicitor.
7. a) Donald W. MacLeod, Chief Administrative Officer, Township of Zorra with a resolution
seeking support for the Province of Ontario to address the inequity between the cost of hydro
for rural residents as compared to urban residents due to higher distribution charges.
b) Jim Maudsley, Mayor, Municipality of Thames Centre supporting the resolution from
Township of Zorra re: Unfair practice of higher delivery rate charges for rural hydro customers.
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County Council 7 January, 24, 2017
The following recommendation was adopted in regard to Correspondence Item #2:
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Moved by Councillor Marr
Seconded by Councillor Currie
THAT the County of Elgin approve the 2017 OGRA Membership Fee and send a letter to
OGRA encouraging the organization to reconsider its separation from ROMA.
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Moved by Councillor Eris
Seconded by Councillor Marr
THAT a letter be sent to the Minister of Finance voicing Elgin's opinion that decisions regarding
the tax ratio framework need to be provided well in advance (1 year) of implementation.
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THAT staff be directed to analyze these policy decisions contained in the letter from the Deputy
Minister dated December 21, 2016 and report back to Council regarding options in consultation
with local treasurers.
- Carried.
THAT the County of Elgin renew the Memorandum of Understanding with Catfish Creek
Conservation Authority for the provision of legal services for one more year (2017) as a
continuation of the trial period.
- Carried.
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The following recommendation was adopted in regard to Correspondence Item #7 a) and b):
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THAT the Corporation of the County of Elgin support the resolution from the Township of Zorra
requesting the Province to re-evaluate the Hydro structure in terms of access and delivery, and
implement structural changes to address the unfair practice of charging rural residents more for
Hydro delivery.
- Carried.
County Council 8
January 24, 2017
1. Kevin Powers, Director, Corporate Relations & Communications, Ontario Power Generation
with background information on the Pickering Nuclear Power Station's continued operations.
2. Dan Mathieson, Chair, Municipal Property Assessment Corporation (MPAC) Board of
Directors advising approval of the corporation's 2017 Budget and Municipal Levy.
3. Carla Y. Nell, Vice -President, Municipal and Stakeholder Relations, MPAC with 2016
Assessment Update Municipal Summary Report.
4. Brenda Gibbons, Clerk's Assistant, Municipality of Bayharn responding to Elgin County's
resolution re: School Zone Signage.
5. on. Bill Mauro, Minister of Municipal Affairs with Restructuring Order for the Town of
Aylmer and Township of Malahide.
6. Dr. Eric Hoskins, Minister of Health and Long -Term Care with information on re -issuing of
Long -Term Care Home Compliance Orders.
7. Association of Municipalities Ontario (AMO) with submission to the Standing Committee on
Finance and Economic Affairs titled "AMO's 2017 Pre -Budget Submission: What's Next
Ontario?
8. SouthWestern Integrated Fibre Technology Inc. (SWIFT) with:
a) Announcement titled "Connect to Innovate Program to Complement SWIFT in Building
#Broadband ForEveryone )) and briefing note.
b) Media Release titled "University of Guelph to provide real-time research on return on
investment in broadband through SWIFT.
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Notice of Motion — None.
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THAT we do now proceed into closed meeting session in accordance with the Municipal Act to
discuss matters under Municipal Act Section 239.2;
(e) litigation or potential litigation, including matters before administrative tribunals, affecting the
municipality or local board — Assessment Appeals.
(c) a proposed or pending acquisition or disposition of land by the municipality or local board —
Potential Land Acquisition.
(d) labour relations or employee negotiations — ONA Bargaining.
(b) personal matters about an identifiable individual including municipal or local board employees —
County of Elgin Compensation Review.
County Council 9 January 24, 2017
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Moved by Councillor Currie
Seconded by Councillor Menni
THAT the report titled "Assessment Appeals" from the Director of Financial Services, dated
January 16, 2017, be received and filed.
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Moved by Councillor Currie
Seconded by Councillor McWillial
THAT the General Manager of Economic Development be authorized and directed to investigate
and report back on the potential acquisition of lands for recreational purposes as proposed in the
in -camera report dated January 18th from the General Manager.
Moved by Councillor Marr
Seconded by Councillor Ens
THAT the confidential verbal update from the Director of Human Resources regarding ONA
Bargaining be received and filed.
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WHEREAS the County of Elgin is required by provincial law to ensure compliance with Pay
Equity legislation; and,
WHEREAS Elgin's non-union and council compensation has not been reviewed or adjuste
since 2008 and, I
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WHEREAS there is a desire to avoid spikes and gaps in compensation practices similar to thl
currently identified at the provincial government.
Elgin County Council approve the recommendations contained in the confidential report fro
Gallagher McDowall Associates dated October 18th, 2016 including but not limited to the
following directions: I
1) THAT the proposed 2016 adjusted salary grid be approved for implementation in 2017
(approximately $139,000), subject to any economic adjustment approved by Council ir
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2) THAT any new/changed positions continue to be evaluated using the Job Evaluation
System
3) THAT the salary grid for pay equity compliance be tested annually; and,
4) THAT the salary grid be adjusted (inflation) annually having regard to:
i) the average increase provided by the comparator group
ii) published survey projections (ie. Gov't CPI)
iii) increases committed to County union groups
iv) ability to pay
- Carried.
County Council
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THAT we do now adopt recommendations of the Committee Of The Whole.
January 24, 2017
THAT By -Law No. 17-03 "Being a By -Law to Name Part of a Public Highway as Old Dexter
Line" be read a first, second and third time and finally passed.
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Moved by Councillor Currie
Seconded by Councillor McWilliam
THAT By -Law No. 17-04 "Being a By -Law to Confirm Proceedings of the Municipal Council of
the Corporation of the County of Elgin at the January 24, 2017 Meeting" be read a first, secon
and third time and finally passed. I
Moved by Councillor Wiehle
Seconded by Councillor McWilliam
THAT we do now adjourn at 1:25 p.m. and meet again on February 14, 2017 at the County
Administration Building Council Chambers at 9:00 a.m.
Mark McDonald,
Chief Administrative Officer.