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February 23, 2017 MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING 'FEBRUARY 23, 2017 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING ------------------------------------------------------------------------------------------------------------ DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (A1 —A6) *February 9, 2016 Council BUSINESS ARISING FROM MINUTES DELEGATIONS 1:30 p.m. Port Glasgow Trailer Park Budget (C8a) This portion of the meeting will be held in the Training Room, Rodney Fire Department(adjacent to the main administration building). REPORTS (C1- C10) 1. ROADS a) Report— Bulldozer Purchase b) Report— Gray Line Bridge 2. RECREATION/EMERGENCY MANAGEMENT 3. WATER DISTRIBUTION SYSTEM a) West Elgin Distribution System Operations Report— January 2017 b) *2016 Summary Report for the West Elgin Distribution System c) *Drinking-Water Systems Regulation O. Reg. 170103 Annual Report 4. WASTEWATER *Enclosed February 23, 2017 ............. Page 2 a) `Rodney Wastewater Treatment Plant Operations Report— Fourth Quarter 2016. b) West Lorne Wastewater Treatment Plant & Collection System Operations Report — Fourth Quarter 2016. 5. BUILDING 6. BY-LAW ENFORCEMENT 7. DRAINS 8. ADMINISTRATION a) *Report—2017 Port Glasgow Trailer Park Budget b) *Report— 2016 Council Remuneration and Expenses c) *Report— Review of Municipal Accessibility Policies and Procedures 9. PLANNING 10. ACCOUNTS CORRESPONDENCE (D1 — D17) COUNCIL CONSIDERATION - ACTION RECOMMENDED: 1.* Municipality of Neebing - Request for Support to request that the Premier and Minister of Finance and the Legislature when considering the policies associated with carbon taxes and carbon tax credits, to accrue any carbon tax credits applicable to tax-exempt private properties within Ontario municipalities, to the Municipality in which the land is situate, rather than to the property owner; 2.* Letter from the Optimist Club of West Lorne — Grant Request for covering the cost of the 2017 Road Race and further that Council cover the cost of of measuring out a 21 kilometre (Marathon Route) for the 2018 Road Race; 3.* Elgin St. Thomas Public Health — Municipal Confinement of Dogs & Cats under The Communicable Disease Regulation; 4.* Association of the Municipal Clerks and Treasurers of Ontario - Legislative Express — February 10, 2017; 5.* Resource Productivity and Recovery Authority — Letter from former Waste Diversion Ontario CEO; 6.* Lower Thames Valley Conservation Authority —Annual General Meeting; *Enclosed February 23, 2017 ............. Page 3 7.* Aldborough Volunteer Parent Council — Grant Request - Waiver of Fees for use of the West Elgin Recreational Centre for a Fundraising Dance on March 9, 2017; 8.* Association of the Municipal Clerks and Treasurers of Ontario "Bearing the Burden —An Overview of Municipal Reporting to the Province" — Summary Report; 9.* Local Authority Services - 2017 Town Hall Sessions; 10.* MPP Dufferin-Caledon Sylvia Jones - Correspondence RECOMMENDED TO ACCEPT & FILE: 11. AMO • Watch File - February 9, 2017; • Watch File - February 16, 2017; 12. Notification from the Town of Muskoka Lakes of their support of the Township of McKellar's resolution recognizing the Municipal Fire Service as critical infrastructure by including funding for Fire Department infrastructure as part of the Provincial Governments Infrastructure Strategy to Move Ontario Forward; 13. Notification from the Municipality of Thames Centre of their support of the Township of McKellar's resolution recognizing the Municipal Fire Service as critical infrastructure by including funding for Fire Department infrastructure as part of the Provincial Governments infrastructure Strategy to Move Ontario Forward; 14. Notification from the Municipality of Port Hope of their support of the Township of McKellar's resolution recognizing the Municipal Fire Service as critical infrastructure by including funding for Fire Department infrastructure as part of the Provincial Governments Infrastructure Strategy to Move Ontario Forward; 15. Notification from the Town of Parry Sound of their support of the City of Owen Sound's resolution requesting the Minister of Transportation review the gas tax funding formula; 16. Notification from the Town of Parry Sound of their support of the Town of Fort Frances resolution regarding property taxation on Railway Right-of- Ways Collected by Municipalities in Ontario; 17. Notification from the Township of Central Frontenac of their support of the Township of McKellar's resolution recognizing the Municipal Fire Service as critical infrastructure by including funding for Fire Department infrastructure as part of the Provincial Governments Infrastructure Strategy to Move Ontario Forward; BY-LAWS: *Enclosed I February 23, 2017 ............. Page 4 By-law No. 2017-19 Authorize Signing of Agreement — Stantec Consulting Ltd. — Rodney Elevated Water Tower— Rechlorination Work Plan By-law No. 2017-20 Amend 2012-89 Integrated Accessibility Standards — Accessibility Policy MINUTES (E1 — E2) February 14, 2017 West Elgin Arena Board `February 16, 2017 Lower Thames Valley Conservation Authority NOTICE OF MOTION (F) OTHER BUSINESS (G1 — G2) 1. Council Announcements 2. Closed Session • Personal matters about an identifiable individual (M.A. s239 (2)(b)); • Proposed or pending acquisition or disposition of land (M.A. s.239 (2)(c)) CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS: March 9, 2017 Council March 23, 2017 Council March 30, 2017 Special Council —2017 Budget Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. *Enclosed MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS FEBRUARY 9,2017 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Joe Seman Jr.,Jonathan Wolf, Richard Leatham STAFF PRESENT Scott Gawley, C.A.O.-Clerk Magda Badura,Treasurer REGRETS Spencer Pray, Deputy Cleric ALSO PRESENT CALL TO ORDER The Mayor called the meeting to order 9:30 a.m. DECLARATION OF PECUNIARY INTEREST ADOPTION OF AGENDA RES. NO.1 Moved by Seman Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin approves the agenda for February 9,2017 as printed and circulated; DISPOSITION: Carried APPROVAL OF MINUTES RES. NO.2 Moved by Bodnar Seconded by Leatham RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated; January 26,2017 Council January 26, 2017 Public Meeting—Rezoning—21524 Queens Line(B.Trybel and M.Trybel) January 26, 2017 Public Meeting—Proposed Revised Draft Plan of Condominium and Zoning By-law Amendment(Lighthouse Waterfronts Inc.) DISPOSITION: Carried BUSINESS ARISING FROM MINUTES DELEGATIONS 11:30 a.m. Greg Simpson—Rodney Community Youth Centre Also in attendance: Greg Simpson February 9, 2017 .....Page 2 of 6 Joan Beckingham Larry Beckingham Patty Roodzant Ed Roodzant Kathryn Okolisan Teresa Tellier Randy Tellier Diane Arsenijevic Collette Filazzola Trudy Williams Rick Williams Wendy Woolsey Kristyn Munroe Taylor Van Beest Andy Kroeker Carolynn Guest Danielle Lafontaine Penny Knapp Greg Simpson outlined his proposal for a public private partnership for the use, renovation, and upkeep of the Rodney Town Hall. Councillor Seman asked"Who would own the building?" Greg Simpson responded by saying that they are not looking to own the building, but rather keep it open. Diane Arsen#evic suggested that interested parties meet and come back to Council with a fonnal plan. REPORTS 9.ROADS a) Monthly Report RES. NO.3 Moved by Wolf Seconded by Seman RESOLVED that the monthly report from the Public Works Superintendent dated February 9,2017 be received. DISPOSITION: Carried b)Report—Krause Drain Culvert RES. NOA Moved by Leatham Seconded by Seman RESOLVED that the Report—Krause Drain Culvert from the Public Works Superintendent dated February 9, 2017 be received; AND THAT the Council of the Municipality of West Elgin accepts the quotation from E.S. Hubble in the amount of$5,824.51 plus applicable taxes for 24 metres of Corrugated Steel Pipe for the Krause Drain road crossing on Silver Clay Line. DISPOSITION: Carried c Gray Line—Verbal Discussion The Public Works Superintendent discussed several options regarding Gray Line. A-3 February 9, 2017 .....Page 3 of 6 A report will be brought forward to the next Council meeting. 2. RECREATION/EMERGENCY MANAGEMENT a) Monthly Report RES. NO.5 Moved by Bodnar Seconded by Leatham RESOLVED that the monthly report from the Recreation Superintendent dated February 9, 2017 be received. DISPOSITION: Carried 3.WATER DISTRIBUTION SYSTEM 4.WASTEWATER 5.BUILDING a)Monthly Report RES. NO.6 Moved by Seman Seconded by Leathern VED that the monthly report from the Deputy Chief Building Official dated February 9, 2017 be received. DISPOSITION: Carried 6. BY-LAW ENFORCEMENT a Monthly Report RES. NO.7 Moved by Bodnar Seconded by Seman RESOLVED that the monthly report from the C.A.O.-Clerk dated February 9,2017 be received. DISPOSITION: Carried 7. DRAINS 8.ADMINISTRATION 9.PLANNING 10.ACCOUNTS RES. NO.8 Moved by Bodnar Seconded by Seman RESOLVED that the Mayor and Treasurer are hereby authorized to sign Payment Voucher#2 amounting to$412,038.21 in settlement of General, Road,Water, and Arena Accounts(including cheques# 23260-23260&EFT dep#98- 125). DISPOSITION: Carried CORRESPONDENCE: 1, West Lorne Lawn Bowling—Grant Request to underwrite water expenses and for purchasing new toilets for facilities. RES. NO.9 Moved by Bodnar February 9, 2017 .....Page 4 of 6 RES. NO.9 Cont'd Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin defer the West Lorne Lawn Bowling grant request to the 2017 Budget Discussions. DISPOSITION: Carried 2. Southwestern Integrated Fibre Technology-Connect to Innovate: Update and Clarification for Service Providers and Communities—Connect to Innovate program. The Mayor was going to investigate and bring back to Council. 3. County of Elgin—Council Highlights—January 24,2017, 4. Association of the Municipalities of Ontario—Report to Member Municipalities—Highlights of January 2017 Board Meeting. 5. Canadian Postmasters and Assistants Association—Request for Support for Postal Banking. RES. NO.10 Moved by Bodnar Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin support the Canadian Postmasters and Assistants Association for Postal Banking. DISPOSITION: Carried 6. AMO • Watch File—January 26, 2017; • Watch File—February 2,2017. 7. Notification from the Town of Atikokan of their support of the Town of Fort Frances resolution regarding property taxation on Railway Right-of-Ways Collected by Municipalities in Ontario. 8. Notification from the Town of New Tecumseth of their support of the Township of McKellar's resolution recognizing the Municipal Fire Service as critical infrastructure by including funding for Fire Department infrastructure as part of the Provincial Governments Infrastructure Strategy to Move Ontario Forward. 9. Notification from the County of Prince Edward of their support to request the Minister of Education to Rewrite the Pupil Accommodation Review Guideline. 10. Notification from the County of Prince Edward of their support to request the Minister of Education to Initiate immediate Say of Execution on the Accommodation Review Process. RES. NO.11 Moved by Seman Seconded by Bodnar RESOLVED that the above correspondence items numbered 3,4,6— 10 be received and filed. DISPOSITION: Carried BY-LAWS A ,5 February 9, 2017 .....Page 5 of 6 1. By-Law No. 2017-17 2017 Interim Tax Lew RES. NO.12 Moved by Seman Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a by-law to provide for an Interim Tax Levy for the year 2017 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.13 Moved by Wolf Seconded by Leatham RESOLVED that a by-law to provide for an Interim Tax Levy for the year 2017 be now read a third time and finally passed, signed, sealed and numbered By-law 2017-17—2017 Interim Tax Levy. DISPOSITION: Carried MINUTES NOTICE OF MOTION OTHER BUSINESS 1. Council Announcements Councillor Leatharn -Would like to attend the 2017 Ontario Southwest Tourism Conference on March 61h and 7«. Deputy Mayor Bodnar -The 2017 Rural Ontario Municipal Association went well. It was really focused on rural issues. CLOSED SESSION RES. NO.14 Moved by Wolf Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: • Personal matters about an identifiable individual (M.A. s.239 (2)(b)); DISPOSITION: Carried RES. NO.15 Moved by Wolf Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried RISE AND REPORT Direction was given to the C.A.O.-Clerk on staffing Service Ontario. CONFIRMING BY-LAW RES. NO.16 Moved by Bodnar Seconded by Leatham February 9, 2017 .....Page 6 of 6 RES. NO.16 Cont'd RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on February 9, 2017 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.17 Moved by Wolf Seconded by Seman RESOLVED that a By-law to confirm the proceedings of the meeting held on February 9, 2017 be now read a third time and finally passed, signed, sealed and numbered By-law 2017-18 February 9,2017 Confirming By-law. DISPOSITION: Carried ADJOURNMENT RES. NO.18 Moved by Wolf Seconded by Seman RESOLVED that this Regular Meeting of Council shall adjourn at 1:55 p.m.to meet again on February 23, 2017. DISPOSITION: Carried These minutes were adopted on the 23`d of February,2017. _ 4 Bernie Wiehle R. Scott Gawley Mayor C.A.O.-Clerk y OP /. U n 2 � The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: February 23, 2017 SUBJECT: Bulldozer Purchase RECOMMENDATION: THAT Council approve the purchase of(1) one 2005 John Deere 550J bulldozer from Dig R Wright Excavating Inc. for the agreed price of$45,000 (plus applicable taxes). INTRODUCTION: After a careful review of equipment needs within the West Elgin public works department, money has been set aside in the 2017 draft budget for the purchase of a bulldozer. With a variety of road and drainage projects on the horizon, yearly requirements at our municipal gravel pits and the addition of landfill operations in 2015, the benefits of ownership now out way those of continued rental costs. DISCUSSION: The Municipality of West Elgin is very fortunate to have a talented group of public works operators who are skilled and efficient in the use of a variety of construction style equipment. This has allowed staff to complete many projects such as removal of the `Hump' on Graham Road in West Lorne and construction of the new transfer site area at our municipal landfill. In the past, a dozer would be rented for days or weeks to assist in completing these activities. In the last 8 years, dozer rental costs for road, gravel pit and landfill projects have totalled approx. $83,500.00. For this reason, staff began looking for a unit that would fill the needs of the municipality while being cost effective compared to continued rentals. Over the last few months, many different units at varying price points were examined. The latest one, a CAT D4, was used on a trial basis at our landfill .during the month of February. Its use at the landfill proved that a bulldozer would increase efficiency when it comes to placement of garbage and fill material by 3-4 times over the current program. Although the benefits of a dozer were clear, the unit itself was found to have extensive wear due to its age (1990 model) and would require additional repair work before being used on a regular basis. Given the life expectancy of the landfill, a machine that is already 27 years old would probably not last until closure.. As well, technology has improved greatly in newer. models, which make fine grade work for road and drainage jobs much easier. Late last week, staff went to look at a John Deere 550J LT dozer which has just become available. The machine is a 2005 model and has been owned by a small excavating company outside of Blenheim since new. Initial impressions were good; the machine was clean and visibly well taken care of. The undercarriage and usual wear points were found to be in good shape and would need very little work other than routine maintenance in the coming years. The machine started and ran well while preforming a variety of tasks in their yard. At 5800 original hours, this dozer should last for the life of the landfill and beyond, as well as being a valuable asset in the gravel pit and on future road/drainage projects. After going to view the machine, staff contacted the local John Deere sales rep to compare pricing with units listed through the dealer. He confirmed that the agreed price is very fair, and that $55,000.00 — $70,000.00 would be their `asking price' range for similar machines. Although the 2017 budget (including money for a dozer purchase) has not been finalized, this opportunity must be acted on quickly before it's lost.The owners have been kind enough to hold the unit until Council day but will continue searching for a buyer if no decision is made. For the condition and price, this unit will pay for itself quickly with increased efficiency and the elimination of future rental payments. , Respectfully Submitted, Reviewed by, Lee Gosnell, CRS 4ott 6awley.4& C A Public Works Superintendent C.A.O./Clerk The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: February 23, 2017 SUBJECT: Gray Line at 16 Mile Creek RECOMMENDATION: THAT Council approve the construction of a new 28m double box culvert at 16 Mile Creek and replacement of the 750mm CSP in the east gully(as originally designed) AND FURTHER THAT Council approve the completion of roadwork designed to bring Gray Line to a 50kmlhr design standard in 2017 OR include the work as part of the 2018 capital plan. INTRODUCTION: The small one lane bridge which crosses 16 Mile Creek along Gray Line west of Furnival Road was originally constructed in the 1930's and is in need of replacement. In 2016, Spriet &Associates were hired to survey this area and provide plans for a new structure at the crossing. Three important items were identified during the survey- 1. The 750mm CSP located at station 0. 550 (east gully) is also in need of replacement. 2. The soil at 16 Mile Creek is better suited for placement of a concrete box culvert rather than a bridge. 3. The travelled portion of Gray Line surrounding 16 mile creek falls well below any acceptable design standard. As a result, plans were drafted which include the replacement of both the CSP and the old bridge with new infrastructure wide enough to allow for road re- construction that would bring Gray Line to a 50km/hr design standard. DISCUSSION: At the February 9t" meeting, Council requested more information regarding the Gray Line project at 16 mile creek. The general consensus was that (A) no one wished to see this section of road closed to traffic and (B) all were in agreement that the bridge needs to be replaced. Based on this direction, 3 options have been prepared for Council's consideration; 1. Replace the old bridge with a smaller structure than originally planned and complete minimal road/shoulder work around the new structure to facilitate safe passage over 16 mile creek. This option would save costs on the structure itself as well as construction costs needed to bring the surrounding road to a 50km/hr design. The decrease in size would eliminate the possibility of completing future road upgrades and therefore this area of Gray Line would remain "No Winter Maintenance". 2. Replace the old bridge with a new structure designed to accommodate the necessary road work needed to bring Gray Line to a 50km/hr design but complete only minimal road/shoulder work to provide safe travel over 16 mile creek. Although there would be extra cost associated with building the new culvert, it would allow for future road re-design work if council so desired. This option would also result in Gray Lire through this area remaining "No Winter Maintenance". 3. Replace the old bridge with a new structure and complete all road work "as designed". This option would allow Gray Line surrounding 16 mile creek to be maintained year round and reduce liability associated with a section of roadway that falls below design standard. Drawbacks to option 3 would include additional costs for road construction, removal of trees and contours which people associate with Gray Line and the need for access to private lands adjacent to the project. Cost estimates for construction of the new box culvert `as designed' remain at $400,000.00. The smaller structure noted in option 1 (based on a 30% reduction in length) would come in at approx. $330,000.00. Many of the construction costs are fixed and would not change regardless of final size chosen. A certain amount of roadwork would still be required for options 1 and 2, but would be limited to only what is necessary to provide safe vehicular traffic over the new structure. Additional road construction needed to bring this area of Gray Line to a 50km/hr design is estimated to be $200,000.00. Respectfully Submitted, Reviewed by, Lee Gosnell, CRS Sley, CPA, GA Public Works Superintendent . . . rk UVe t Efgin Distribution System NO Operations Report January 2017 r, tiro Submitted by: onfano Clean Wafer Agency x� Date February 14; 2017 b y Et�.3 FiyG�l t�1 r lt ol. 3 n F } Or i 1 1 Facility Description Facility Name: West Elgin Distribution System Regional Manager: Dale LeBritton (519)768-9925,cell(519)476-5898 Business Development Manager: Susan Budden (519)318-3271 Facility Type: Municipal Classification: Class 1 Water Distribution Drinking Water System Category: Large Municipal Residential Title Holder: Municipality Service Information Area(s)Serviced: The West Elgin Distribution System receives water from the Tri-County Drinking Water System and services the communities of West Lorne,Rodney,Eagle,New Glasgow and Rural areas within the municipality. Operational Descri tion: In addition to the watermains,valves,auto flushers,sample stations and fire hydrants,the West Elgin Distribution System has a water storage facility. The system is controlled at the Tri-County Water Treatment Plant by the SCADA system. The Rodney Tower in conjunction with the West Lorne Standpipe(a part of the Tri-County Drinking Water System)provides water pressure to the distribution system. The highlift pumps at the Tri-County Water Treatment Plant start when the West Lorne Standpipe reaches the start set point and will continue to fill till the stop set point. Based on the elevations in the system,the Rodney Tower will only begin filling once the West Lorne Standpipe is full. There are four chambers located at Pioneer Line,Marsh Line,Silver Clay and Talbot Line West of Graham that control the flow to Rodney. These chambers contain automated valves so that when the Rodney Tower reaches the start set point the valves open up to allow water to be fed from the West Lorne distribution system. The highlift pumps stop set point of the West Lorne Standpipe will be overridden if the Rodney Tower has not reached its stop set point,and therefore will continue to run to fill up the Rodney Tower. Key information on the Rodney Tower: • Single fillldraw 300mm diameter pipe • Constructed in 1994 by Landmark • Volume of 1,200m3 • Base elevation: 210.8m;Storage elevations: 238.9m to 250.6m;therefore resulting water pressure 276-386kPa(40- 56psi) • Located at 192 Victoria Street in Rodney Facility Name: West Elgin Distribution System ORG#: 1266 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: JANUARY: There were no compliance or exceedance issues reported this month. SECTION 2: INSPECTIONS FIRST QUARTER: JANUARY: There were no MOL or MOECC inspections for January. SECTION 3: QEMS UPDATE FIRST QUARTER: JAN UARY: The internal audit has been scheduled to be completed by March 24, 2017. SECTION 4: PERFORMANCE ASSESSMENT REPORT FIRST QUARTER: JANUARY: All sampling and testing have met 0. Reg. 170/03 requirements. The limit for Total Coliform and E. coli is zero, heterotrophic plate count (HPC) doesn't have a limit. This is an operational guide to initiate an action plan if results are continuously high in an area. Samples are taken at four different locations throughout the distribution system each week, see results below. Total Coliform E. coli Range #Samples HPC #Samples Rage (cfu/1OOmL) p (cfu/1OOmL) (cfu/100mL) January. 20 04 0-0 J 0 X10—10 February - - - - March - - - - April may - - - - June - - - - - July August - - - - September - - October - - - - November December Trihaiomethanes are sampled on a quarterly basis. The table below shows the running average so far in 2017. The annual average in 2016 was 61.5µg/L, therefore the current running .average has increased 5.7%when compared to the annual average in 2016. The fourth quarter results were elevated due to use of the advanced oxidation process at the WTP to combat taste and odour issues related to raw water quality. Limit THM Result (µg/L) Aµ9/L) January 2017 7. 7.0 April 2016 - 48 July 2016 40 October 2016 - 102 Running Average' 10q. 65 The Rodney Tower continuously monitors the free chlorine residual of the water. The results fluctuate based on fill cycles. The chart below shows the minimum, maximum and average daily free chlorine residuals. During the winter months the results are usually very good, however, once there is warmer weather the chlorine residuals dissipate. It is required to maintain 0.2mg/L of free chlorine in the distribution system. Therefore,the residual leaving the tower must be above this 0.2mg/L. An adverse reportable event occurs when the chlorine residuals drops below 0.05mg/L. 1.4 1.2 1 0.8 �!!�JAN Maximum 0.6 Minimum 0.4 Average 0.2 0 �. i. r+ �• R n n r� r h n n � t� n � C G C C C C G C C G C G G C C G -f4-. —flfi i0 f�6 rf6'. ri v� rn m [� ati rr m ,n r of O O O C1 47 e'1 rI r-I e-1 rl N N N N N M SECTION 5: OCCUPATIONAL HEALTH&SAFETY FIRST QUARTER: JANUARY: There were no hazards identified during the quarterly health and safety inspection conducted this month. SECTION 6: GENERAL MAINTENANCE FIRST-QUARTER: JAN UARY: 03: Obtained all Quarterly samples. 03: Monthly meter reads recorded. 09-12:Thawed frozen hydrants. 12,13,16: Monthly sample station residuals recorded. SECTION 7: ALARM SUMMARY FIRST QUARTER: JANUARY: No alarms this month. SECTION 8: COMMUNITY COMPLAINTS&CONCERNS FIRST QUARTER: JANUARY: No complaints or concerns this month. 1 Ontario Clean Water Agency Agence Ontarienne Des Eau x February 21", 2017 Scott Gawley Corporation of the Municipality of West Elgin 22413 Hoskins Line Rodney,ON NOL 2CO Re: Requirement under the Safe Drinking Water Act for a Summary Report Dear Mr. Gawley; Attached is the 2016 Summary Report for the West Elgin Distribution System for January 1St to December 31St,2016. This report is completed in accordance with Schedule 22 of 0. Reg. 170/03, under the Safe Drinking Water Act. This Summary Report is to be provided to the members of the West Elgin Municipal Council. Please ensure this distribution by March 31,2017. We recently forwarded a copy of the 2016 Annual Report for the West Elgin Distribution System required under Section 11 of 0. Reg. 170/03. Section 12 of 0. Reg. 170/03, requires both the Summary Report and the Annual Report be made available for inspection by any member of the public during normal business hours,without charge. The reports should be made available for inspection at the office of the municipality,or at a location that is reasonably convenient to the users of the water system. Please feel free to contact me should you require any additional information regarding these reports. I can be reached at 519-768-9925. Sincerely, Cindy Sigurdson Safety, Process and Compliance Manager cc. Dale LeBritton, Regional Hub Manager Water Agency Ontario lean g Y oftiosm v A ence ®ntadenne Des Faux Annual Summary Report For the West Elgin Distribution System 2016 Prepared for the Municipality of West Elgin By the Ontario Clean Water Agency Table of Contents Pa e Section Contents Number F.40mber 1 Overview of System 1 Compliance with Regulations 2 Schedule 22-2 (2)(a) List the requirements of the Act,the regulations,the 1 system's approval, drinking water works permit, municipal drinking water licence, and any orders applicable to the system that were not met at any time during the period covered by the report Corrective Actions I 3 Schedule 22-2(2)(b) For each requirement referred to in section 2 that was 1 not met,specify the duration of the failure and the measures that were taken to correct the failure. Flow Summary Schedule 22-2 (3) 1.A summary of the quantities and flow rates of the water supplied during the period covered by the report 4 2.A comparison of the summary referred to in paragraph 1 to the rated 2 capacity and flow rates approved in the system's approval,drinking water works permit or municipal drinking water licence, or if the system is receiving all of its water from another system under an agreement pursuant to subsection 5 (4),to the flow rates specified in the written agreement. APPENDICIwS APPENDIX A Distribution flows for January 1,2016 to December 31, 2016 1 SECTION 1: Overview This summary report for the West Elgin Distribution System is published in accordance with Schedule 22 r 1St to December 31;t of Ontario's Drinking Water Systems Regulation for the reporting period of January , 2016. The West Elgin DS is categorized as a Large Municipal Residential Drinking Water System. The West Elgin DS was separated from the Tri-County Drinking Water System August 31$t,2014 and was issued its own water works number. The West Elgin DS operated in accordance with the Municipal Drinking Water Licence 304-101 and Drinking Water Works Permit 304-201. This report was prepared by The Ontario Clean Water Agency on behalf of the Municipality of West Elgin and must be supplied to the West Elgin Municipal Council by March 31,2017, SECTION 2: Compliance J _ . The West Elgin DS was operated and maintained in such a manner that treated water supplied to the consumers serviced by the system satisfied Ontario Drinking Water Quality Standards. However,some of the regulatory requirements were not met as identified in the MOECC inspection Report. The routine MOECC inspection was conducted on November 18,2016.The inspection covered off the following topics: distribution system,operations manuals, logbooks,certification and training,water quality monitoring, reporting and corrective actions and treatment process monitoring. The inspection is then assigned a rating based on risk,this inspection report identified no non-compliances and as such received a final inspection rating of 100%. There were Adverse Drinking Water Quality Incidents(AWQIs)for the system in 2016. They bath occurred at the sample point at the Rodney Tower. The first was reported on September 21St,for the sample obtained on September 19th. The result was for total coliform of 1cfu/100mL(limit is 0cfu/100mL). The second was reported on December 15th,for samples obtained on December 13tH The result was for total coliform of 1cfu/100mL. SECTION 3: Corrective Action There were no non-compliances identified in the MOECC Inspection Reports for the West Elgin DS and none identified since the inspections. The AWQIs that were identified in Section 2 were resolved by providing notifications and following the requirements in 0. Reg, 170/03. Two sets of re-samples were obtained for each AWQI and there were no further issues with total coliforms. J %Y West Elgin Distribution System Annual Summary Page 1 of 2 SECTION 4: Summary and Discussion of Quantity of Water Supplied In accordance with Schedule 22-2(3)find a summary and discussion of the quantity of water supplied during the reporting period. There are no rated capacities specified in the MDWL or DWWP. The West Elgin Distribution System is supplied from the Tri-County Drinking Water System,West Lorne Train. The flow is metered as it leaves the plant,the volume supplied in 2015 was 1,079,627m3. This flow is distributed to the following distribution systems: -West Elgin Distribution System -Southwest Middlesex Distribution System -Dutton Dunwich Distribution System -Newbury Distribution System -Bothwell Distribution System There are various meters to monitor flow to and through the West Elgin Distribution System and the other distribution systems that are supplied. Attached as Appendix A,find a summary of the various flow meters throughout the distribution system. _x - Y' West Elgin Distribution System !' Annual Summary Page 2 of 2 .n 1v M as N N N N 1,, m N cn [F m r- -N. m r4 uJ Ln o0 .w r• N [o G W -w. m ai st r, r, 00 wr m io. n rr m N Ln of w ri r i:ri rv' r.: c-i'. m r i. ff a� ra L.7 01 000 O ko O � O 4' a1 Ln m (A O p$, L p ka �n d'. a1 00 �1 T N (n 0) N at s elf tri Lf1. L CO tf1 .rri cl{ N tll � N (A p M ei N t• O m:. 00 em-I 00 N -f U) to [•.- c-1 O e-4:,c-q a1. (n 0) Fli� "1 :� eLo � cD Ln as Ln 0 � ° r. r•: f"; Lo m L N Ln G► .. 6 m 14 N rte, a0 a c-4 C -d c1 N t �; �q to m M ^ t m Q a ~' cri m N fY1 m fir:. `a ni r1 X bs D � Z � rs1 L IL CL £ no L 00. N r` N o o r 00 H n 1 0) Ln a v z Ln. Lr M .U co o d E 3 p � L F O N O N G d �+ O: VOl a�1 l0 00 u 1 00 N N cp cn 00 p i Hen N O N ri 04. r• N ri -M n .n m Q1 r3 r-I r+l c. Qj di CU L L V c' a CL .to �' o a, -0 r� }rte Ontario Drinking Water Systems Regulation O. Reg. 170/03 ANNUAL REPORT Drinking-Water System Number: 260094627 Drinking-Water System Name: West Elgin Distribution System Drinking-Water System Owner: Corporation of the Municipality of West Elgin Drinking-Water System Category: Large Municipal Residential Period being reported: January 1St to December 31St, 2016 Complete if your Category is Larae Municipal Complete for all other Categories. Residential or Small Municipal Residential Does your Drinking-Water System serve more Number of Designated Facilities served: than 10,000 people? Yes [ ] No[X] Is your annual report available to the public Did you provide a copy of your annual report at no charge on a web site on the Internet? to all Designated Facilities you serve? Yes [X] No [ ] Yes [ ] No [ ] Location where Summary Report required Number of Interested Authorities you report under O. Reg. 170/03 Schedule 22 will be to: available for inspection. Did you provide a copy of your annual report West Elgin Municipal Office to all Interested Authorities you report to for 22413 Hoskins Line each Designated Facility? Rodney, ON NOL 2C0 Yes [ ] No [ ] List all Drinking-Water Systems (if any),which receive all of their drinking water from your system: Drinking Water System Name Drinking Water System Number n/a n/a Did you provide a copy of your annual report to all Drinking-Water System owners that are connected to you and to whom you provide all of its drinking water? Yes [ ] No [ ] N/A[X] Drinking Water Systems Regulations Page 1 of 4 (FIBS 4435e01)December 2011 (/r Qntarb Drinking-Water Systems Regulation O. Reg. 170103 Indicate how you notified system users that your annual report is available, and is free of charge. [X] Public access/notice via the web [X] Public access/notice via Government Office [ ] Public access/notice via a newspaper [X] Public access/notice via Public Request [ ] Public access/notice via a Public Library [ ] Public access/notice via other method Describe your Drinking-Water System The West Elgin Distribution System receives water from the Tri-County Drinking Water System. The West Elgin Distribution System services West Lorne, Rodney and rural areas of West Elgin,The distribution system contains a network of watermains along with a water tower located in Rodney. There are sample stations, hydrants, blow offs and auto flushers located throughout the municipality for monitoring the system. i The West Elgin Distribution System can provide water to the Southwest Middlesex Distribution System through an interconnect at the 401 overpass. As well,the system supplies water to the Dutton Dunwich Distribution System via Pioneer Line. List all water treatment chemicals used over this reporting period There are no chemical used for treatment in the West Elgin Distribution System. Were any significant expenses incurred to? [X] Install required equipment [X] Repair required equipment [X] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred -Watermain and service repairs -Autoflusher repairs -Hydrant repairs and replacement -Added hydrant indication markers to hydrant ports Provide details on the notices submitted in accordance with subsection 18(1)of the Safe Drinking-Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to Spills Action Centre Drinking Water Systems Regulations Page 2 of 4 (FIBS 4435e01)December 2011 r� �r Ontario Drinking-Water Systems Regulation O. Reg. 170/03 Incident Date Parameter Result Unit of Corrective Action Corrective Measure Action Date n/a n/a n/a n/a n/a n/a Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03,during this reporting period. No.of Range of E.Coli Results Range of Total Range of HPC Results Samples (cfu/100mL) Coliform Results Number (cfu/mL) Collected . (cfu/100mL) of HPC for period Minimum Maximum Minimum Maximum Samples Minimum Maximum being # # # # # # reported Distribution 220 0 0 0 0 116 <10 >2000 Operational testing done under Schedule 7,8 or 9 of Regulation 170/03 during the period covered by this Annual Report. NOTE: For No.of Samples Range of Results continuous Collected monitors use 8760 for period being Minimum Maximum as the number of reported samples. Free Chlorine Residual 577 0.22 2.20 (mg/L) Summary of additional testing and sampling carried out in accordance with the requirement of an approval,order or other legal instrument. Date of legal instrument Parameter Date Sampled Result Uni#of issued Measure n/a n/a n/a n/a n/a Summary of Inorganic parameters tested during this reporting period or the most recent sample results Parameter Sample Date Result Value Unit of Measure Exceedance n/a n/a n/a n/a n/a Drinking Water Systems Regulations Page 3 of 4 (P1BS 4435e01)December 2011 i�:-_>Ontario Drinking-Water Systems Regulation O. Reg. 170103 Summary of lead testing under Schedule 15.1 during this reporting period (applicable to the following drinking water systems; large municipal residential systems,small municipal residential systems,and non-municipal year-round residential systems) Location Type Number of Range of Results MAC Number of Samples Minimum IMaximum Jug/L) Exceedances Distribution-Lead Results(ug/L) 0 n/a I n/a 10 0 Distribution-Alkalinity(mg/L) 6 89 101 n/a n/a Distribution-'pH 6 8.24 $.31 n/a n/a Summary of Organic parameters sampled during this reporting period or the most recent sample results Number of Sample Date Sample MAC Exceedances (mm/dd/yyyy) Result MAC 1/2 MAC Trihalomethane:Total Running 61.5 100.00 No Yes (ug/L) Average 3 1 ' List any Inorganic or Organic parameter(s)that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards. Parameter Result Value unit of Measure Date of Sampie TNMs 61.5 gg/L Running Average Drinking Water Systems Regulations Page 4 of 4 (PIBS 4435e01)December 2011 :;�L' 2 I1P�5..'SMh�rjf ?;sr� Tu _k0i Im An all 4: j x.Gd4�3Y�� r ASP f' Fl- '44 � `�Y E b 17 7 Y "MIT � 3 2 � 4 } y r � r s. f 4i: Facifity Information: Facility Name: Rodney Wastewater Treatment Plant Facility Type: Municipal Classification: Class 2 Wastewater Collection,Class 2 Wastewater Treatment 012erationaf Description: The collection system consists of sewers and one submersible pumping station.The treatment facility main elements are an extended aeration process designed for combined carbon removal and nitrification.The discharge of secondary clarifier:effluent is filtered and disinfected with ultraviolet light before being re-aerated and discharged to the Sixteen Mile Creek.The waste activated sludge is discharged to a lagoon for storage. Dual-point chemical addition alum:is used for phosphorus removal.Sodium hydroxide is added for control of alkalinity. Service Information Areas:Serviced: Village of Rodney Design Capacity: Total Design Capacity: 590 M3/day Total Annual Flow(2015 Data): 137,326 m3lyear Average Day Flow(2015 Data): 384 m3/day Maximum Day Flow(2015 Data): 839 m3/day Treatment Process Features: Effluent Receiver: Sixteen Mile Creek to Lake Erie Major Process Extended aeration Phosphorus Removal: Continuous,Use of alum Additional Treatment: Effluent filtration Discharge Mode: Continuous discharge Effluent Disinfection Practice: UV Disinfection Sludge Stabilization: Lagoon storage Contacts: Regional Manager: Dale LeBritton 519:768-9925,cell 519:476-5898 Business Development Manager: Susan Budden 519:318-3271 2 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: There were no compliance issues to report for the first quarter. SECOND QUARTER: There were no compliance issues to report for the second quarter. THIRD QUARTER: There were no compliance issues to report for the third quarter. FOURTH QUARTER: There were no compliance issues to report in the fourth quarter. SECTION 2: INSPECTIONS I FIRST QUARTER: There were no MOECC or MOL inspections during this quarter. SECOND QUARTER: There were no MOECC or MOL inspections during this quarter. THIRD QUARTER: There were no MOECC or MOL inspections during this quarter. FOURTH QUARTER: There were no MOECC or MOL inspections during this quarter. SECTION 3: PERFORMANCE ASSESSMENT REPORT The average daily flow for the wastewater treatment plant in 2016 was 376.1m3/d. The average daily flow in 2015 was 383.SM3/d,therefore the flow for 2016 is down by 1.9%when compared to 2015. The plant is currently at 63.7%of its rated capacity of 590m3/d. 3 Chart 1. Raw flaws in 2016 compared to 2015 flows. 700 600 - -- 500 2015 Average Daily Flow 400 - _ (m3/d) 1 300 -- 2016 Average Daily Flow 200 (m3/d) 100 Design Average Flow (m3/d) 0 VA ' en a O o a, tA Z d Raw samples are taken on a biweekly basis following the ECA requirements. The table below shows the raw sample results for 2016. Table 1. Raw water sample results for 2016. January Results 112 293 3.39 87.5 February Results 84 21.8 2.8 75.5 March Results 47 17.1 1.76 58 April Results 90 21.4 2.33 76 May Results 94 35.5 3.51 98.5 June Results 214 44.8 4.54 157 July Results 203 43.3 5.01 274 August Results 68 30.9 3.03 _53 September Results 78 26.8 3.38 91 October Results 105.5 38.0 4.25 104.5 November Results 71 27.9 3.09 66 December Results 113 38.3 4.35 111 Annual Average 102.7 30.7 3.37 100.6 The effluent is sampled on a weekly basis following the requirements of the ECA. The average effluent BOD5 for 2016 was 2.3mg/L, meeting both effluent objectives and limits identified in the ECA. The annual average result for BOD5 in 2015 was 3.8mg/L,therefore the results for 2016 are down by 37.7%when compared to 2015 (refer to Chart 2). 4 Chart 2. Average Monthly Effluent B0D5 results for 2016 compared to 2015. 116 14 _... . .. ..._._. /-- 12 — --__...----- e 8 - - - -w -- -- --- J -- 2015 BODS(mg/L) J_ A 2016 BOD5(mg/L) 6 Objective(m8/1-) 4 2 Limit(mg/L) M m a 1O p n I C: a < o ; u Q WL W z Q cn The average effluent TSS for 2016 was 2.7mg/L, meeting both effluent objectives and limits identified in the ECA. The annual average result for TSS in 2015 was 3.4mg/L,therefore the results for 2016 are down by 19% when compared to 2015 (refer to Chart 3). Chart 3. Average monthly effluent total suspended solids results for 2016 compared to 2015. E14 - ..._. I 2015 TSS(mg/L) 8 2016 TSS(mg/L) • 6 - - 4 - -- – Objective(mg/L) W Limit(mg/L) r AIL JT i t m _ ro a Q a 2 Q v ' I C q o W k ,i z 5 The average effluent TP for 2016 was 0.09mg/L, meeting both effluent objectives and limits identified in the ECA. The annual average result for TP in 2015 was 0.10mg/L,therefore the results for 2016 are down by 9.5% when compared to 2015(refer to Chart 4). Chart 4. Average monthly effluent total phosphorus results for 2016 compared to 2015.---..- 0 0.8 --J-- - A -_ -- -- =r-r- 0.6 - - ----- --- ----- Of _. - 2015 TP(mg/L) - ® — — — s — —A ®2016 TP(mg/L) 0.4 t Objective(mg/L) 02 ----- _ — -1-. Limit(mg/L) 0 L T N T H L 41 Ql 7 7 (tl Q 2 m 0 .Q Q ' E O E E ro ¢ a � CL o aW z The average effluent TAN for 2016 was 0.15mg/L, meeting both effluent objectives and limits identified in the ECA. The annual average result for TAN in 2015 was 0.17mg/L,therefore the results for 2016 are down by 13%when compared to 2015(refer to Chart 5). Chart 5. Average monthly effluent total ammonia nitrogen results for 2016 compared to 2015. i —ter ®- 2015 TAN(mg/L) E �I 2016 TAN(mg/L) 12 - -- - --- -.. E Objective(mg/L) 1 _ - - Limit(mg/L) 1 'v ro Ln U) N Q1 41 7 3 Q E o i 1 Q � 0' j u LL o cn Z 6 The geometric mean effluent E. coli for 2016 was 1.9cfu/100mL, meeting both effluent objectives and limits identified in the ECA. E.coli is required to be sampled from April 15th to October 15th. The annual geometric mean result for E. coli in 2015 was 7cfu/100ml-,therefore the results for 2016 are down by 73%when compared to 2015 (refer to Chart 6). Chart 6. Geometric mean effluent E.toll results for 2016 compared to 2015. 250 I � 200 ------ ®-�-- 2015 E.coil 150 (cfu/100mL) ®2016 E.coil 100 - - --- - - (cfu/100mL) _ Objective 50 --...- --.._.-...._...------ - -- --...--_... (cfu/100mL) ® Limit(cfu/100mL) LQJ C o a W Z Q Dissolved oxygen (DO) of the effluent is tested on site at the plant,the ECA identifies a minimum level required as an objective. This objective is 5mg/L. The chart below (chart 7)shows the average DO concentrations,there have been no objective exceedances. Chart 7. Average Dissolved Oxygen(DO) results for 2016 compared to 2015. 14 i — - - ----- 12 i — -_ _-- --- ---- ---- — 10 8 - - -- - i i 2015 DO(mg/L) j I = 2016 DO (mg/L) 4 - Objective(mg/L) 2 D Z M u ,� 7' Ln a m as v ro a Q y t 0 v a o m cn z D Total Kjeldahl Nitrogen (TKN) is sampled biweekly in accordance with ECA requirements,there are no objective or limits imposed on this parameter. The average effluent TKN for 2016 was 1.4mg/L. The annual average result for TKN in 2015 was 0.9mg/L,therefore the results for 2016 are up by 43.7%when compared to 2015(refer to Chart 8). Chart 8. Average TKN results for 2016 compared to 2015. 3.5 --- 3 I 2.5 2 - - - - -- - --- — - - - 1.5 — -._..... -— -- --- -- 2015 TKN(mg/L) w 2016 TKN(mg/L) 0.5 - - - 0 c�ai�a�air PQi\ �Vet o�a� e���ei p4� I �a der et` �oe h O Alkalinity is sampled at least biweekly in accordance with ECA requirements;there are no objective or limits imposed on this parameter. It is recommended that at least 50mg/L is present in the effluent. The average effluent alkalinity for 2016 was 76.1mg/L. The annual average result for alkalinity in 2015 was 75.8mg/L, therefore the results for 2016 are up by 0.4%when compared to 2015 (refer to Chart 9). Chart 9. Average alkalinity results for 2016 compared to 2015. 1 180 160 .. ! I 140 120 100 --- - — _— --_ 80 t I i I - 2015 Alkalinity(mg/L) 60 } - - - -- ®2016 Alkalinity(mg/L) 40 - — 20 0 - r 7 �. .. dp Li Na Z Cl 8 pH is sampled at least biweekly in accordance with ECA requirements;there are no objective or limits imposed on this parameter. It is recommended that the pH is in the range of 6.5-8.5. The average effluent pH for 2016 was 7.78. The annual average result for pH in 2015 was 7.61,therefore the results for 2016 are up by 2.2% when compared to 2015 (refer to Chart 10). Chart 10. Average pH results for 2016 compared to 2015. 8.2 -._..._.-- ----- --------------_ -- —-.. -- -- i 8 7.8 — 7.6 - - 7.4 - 2015 pH 7.2 - - ®2016 pH 6.8 PQi` �A � \A 5 Temperature is measured at least biweekly in accordance with ECA requirements;there are no objective or limits imposed on this parameter. The temperature of the effluent fluctuates based on outdoor temperatures. The average effluent temperature for 2016 was 12.0°C. The annual average temperature in 2015 was 11.1°C, therefore the results for 2016 are up by 7.8%when compared to 2015(refer to Chart 11). Chart 11. Average Temperature results for 2016 compared to 2015. r25 ,- _ - - - -- — - -- ---- I 20 10 - - 2015 Temp(oQ M 2016 Temp(oQ 0 �� tr �k aA a�� �A ��w ��c sec mot a6 P40 I S Pao 1z I ' 9 SECTION 4: OCCUPATIONAL HEALTH&SAFETY FIRST QUARTER: JANUARY: Receptacle for the lighting in the clarifier was replaced by Gerber Electric. FEBRUARY: There were no Health and Safety issues identified this month. MARCH: There were no Health and Safety issues identified this month. SECOND QUARTER: There were no Health and Safety issues identified this quarter. THIRD QUARTER: There were no Health and Safety issues identified this quarter. FOURTH QUARTER: There were no Health and Safety issues identified this quarter. SECTION 5: GENERAL MAINTENANCE FIRST QUARTER: JANUARY: -routine rounds and readings include; clearing debris from bar screen, spraying down sand filters and UV channel, draining moisture from air system for sand filters. -weekly inspection of Rodney Pump Station. Operating pumps in hand mode to ensure proper operation. 04,11,25: Pumped sanitary chamber out. 06: Winterized clarifier(foam on windows). 06: Pumped water out of dry well at Rodney Pump Station. 06,21: Sprayed clarifier down. 13,28:Transferred alum. 13,22: Cleaned weirs at the end of the aeration. 21:Thawed RAS south pipe with steamer. 28: Flushed alum line with hot water and installed a foot valve on the alum line to increase efficiency. 29: Ran generator at Rodney Pump Station for monthly checks. FEBRUARY: -routine rounds and readings include; clearing debris from bar screen, spraying down sand filters and UV channel, draining moisture from air system for sand filters, lifting air lances. 10 -weekly inspection of Rodney Pump Station. Operating pumps in hand mode to ensure proper operation. 01: Pumped sanitary chamber out. 02, 03: Bell onsite at pump station to reconnect cable and to fix the communication loss for the pump station. 05,12,23:Transferred alum. 10: Chemtrade onsite to deliver alum. 12: Cleaned weirs at the end of the aeration. 11: Ran generator at Rodney Pump Station for monthly checks. 23: Flushed alum line with hot water to increase efficiency. 25: Cleared obstruction (root build-up)from pipe between clarifier and filter building. MARCH: -routine rounds and readings include; clearing debris from bar screen, spraying down sand filters and UV channel, draining moisture from air system for sand filters, lifting air lances. -weekly inspection of Rodney Pump Station. Operating pumps in hand mode to ensure proper operation. 11: Farmington onsite for quote (ladder on alum tank, sanitary chamber). 23:Transferred alum. SECOND-QUARTER: APRIL: -routine rounds and readings include; clearing debris from bar screen, spraying down sand filters and UV channel, draining moisture from air system for sand filters, lifting air lances,test alarms. -weekly inspection of Rodney Pump Station. Operating pumps in hand mode to ensure proper operation, test alarms. 06: Install UV lights for spring/summer compliance. 18: Farmington onsite for repairs, replaced a bracket to properly secure ladder to the alum tank, replaced some pipe and fittings that were broken on the sanitary pump discharge pipe. 26: Flowmetrix on site for annual scheduled clarifier discharge flow meter calibration. MAY: -routine rounds and readings include; clearing debris from bar screen, spraying down sand filters and UV channel, draining moisture from air system for sand filters, lifting air lances. -weekly inspection of Rodney Pump Station. Operating pumps in hand mode to ensure proper operation. 11: Extreme Drilling on site for cleaning out Rodney Pump station well. 27: Extreme Drilling on site for cleaning out Rodney Pump station well. JUNE: -routine rounds and readings include; clearing debris from bar screen, spraying down sand filters and UV channel, draining moisture from air system for sand filters, lifting air lances. -weekly inspection of Rodney Pump Station. Operating pumps in hand mode to ensure proper operation. 11 16:Alum transfer to 30 OOOL holding tank from ChemTrade. 17: Earl Ross on site to give quotes on stair repairs, and to replace existing but on top of bar screen. 20: Gerber Electric on site to give quote on repairs of bar screen and sanitary pit. 22: Rob Hailstone on site to give quotes for stair repairs, and to replace existing but on top of bar screen. 30: S1 Sheds on site to give quotes for stair repairs, and to replace existing but on top of bar screen. THIRD DARTER: JULY: -routine rounds and readings include; clearing debris from bar screen, spraying down sand filters and UV channel, draining moisture from air system for sand filters, lifting air lances. -weekly inspection of Rodney Pump Station. Operating pumps in hand mode to ensure proper operation. 14:Tested back flow preventers 22: UPIT checking electrical connection to reject pumps 22: Replaced receptacle for UV lights, old one was burnt out 27: Filled oil on mixer#1 AUGUST: -routine rounds and readings include; clearing debris from bar screen, spraying down sand filters and UV channel, draining moisture from air system for sand filters, lifting air lances. -weekly inspection of Rodney Pump Station. Operating pumps in hand mode to ensure proper operation. 10: Cleaned alum tank 11: Cleaned alum tank 15: Cleaned alum tank 16: Reattached side hatch into the alum tank 17: Alum delivery 23: Completed alum hook up SEPTEMBER: -routine rounds and readings include; clearing debris from bar screen, spraying down sand filters and UV channel, draining moisture from air system for sand filters, lifting air lances. -weekly inspection of Rodney Pump Station. Operating pumps in hand mode to ensure proper operation. 02: Replaced connectors ad spider gear in mixer#1 16: Chase Enterprises onsite to give quote on new stairs between clarifier and filter building. 22: Replaced burnt UV bulb 28: Replaced connectors and spider joint on mixer one again FOURTH QUARTER: OCTOBER: 03: flushed RAS/WAS pumps due to low flow of 520m3/day, which increased flow to 810m3/day, all as directed by OIC. 12 04: Surface mixer#1 to be out of order, shut it off and got other 2 mixers working. Rubber spider coupler torn apart. 05: Hosed down UV channel due to high suspended solids in effluent lab results. Removed rags from bar screen as automatic setting is still none functional. 06: Flushed RAS/WAS line as flow was lower than normal, and ran bar screen in hand to remove rags and debris. 13: Mixer#1 Love joys removed from shaft as they are damaged,will call OIC to discuss if there is possible damage to gear box. 17: Flushed alum lines with warm water, increased alum pump from 2%to 26%in order to properly flush lines of debris. Pressure washed UV channel in order to remove build-up of biofilm. 27: Flushed RAS/WAS system due to low flow, which increased flow to ideal range. 28: On site at the Rodney Pump Station to repair issues with float system. 31: Removed UV lights from effluent channel in preparation for winter season, and hosed down effluent channel afterward to remove any build-up of solids. 31: On site at the Rodney Pump Station with OCWA UPIT,to work on float and milltronics issue. All systems now operating normal after resetting floats, and testing alarm dialer. E NOVEMBER: 07: New insulation put into housing for alum pumps, to keep warm for winter months. Will require more insulation to complete job,and electrician will need to remove cables before job can be complete. 08: Reduced alum rate from 30.5ml/min to 27.5ml/min to bring Alum concentration to 95mg/l, will continue to adjust according to daily flows. 09: Completed installation of insulation into housing for alum pumps. 10: Inspected Third Street man hole, small amount of debris noted on west side ledge, not concerning at this time, will continue to monitor. -RAS flow at 585m3/day on arrival at the RSTP,flushed line to remove any debris which increased the flow to 786m3/day. Added weather stripping to inside of housing for alum pumps, and put nails into stripping to secure in place. 17: RAS line flushed at the RSTP, Flow at 648m3/day on arrival, which increased flow to 798m3/day. Decreased alum rate to 26ml/min to be within optimal alum concentration, now sitting at 97mg/L. 21: RAS flow at 608m3/day on arrival, flushed line to remove any rags or debris, now sitting at 832m3/day. -Small air leak noted at connection from main alum holding tank, to inside of RAS/WAS building. Repaired with thread tape to ensure proper seal. Alum line purged with no signs of new air bubbles, and pump was reset back to original feed rate. 18: Arrived at Third Street manhole at 0809hrs due to complaints from resident 204's lateral sewer line backing up. Inspected manhole, removed a moderate amount of toilet paper at end of residents discharge pipe, and flushed manhole with warm water, but still no waste water coming from resident's house. Penney's Plumbing on site shorty after to feed snake down sewer cleanout access point, located by resident's front entrance,to manhole. Plug was broke through with snake, and large chunks of grease were visible in Third Street manhole, along with waste water that was backed up behind the plug. Resident was asked to fill up her bath tub with warm water 3 times, and pull the 13 plug to make sure all debris had been removed. Resident was advised not to flush grease down her drain to prevent future sewer line backups. 21: Pumped down Wet Well at the Rodney pump station, to loosen any rags collecting on top of waste water, and prevent possible pump faults. 23: Inspected Third Street manhole, moderate amount of grease chucks resting close to 204's discharge area on west wall. Flushed manhole with warm water to clean ledge, which removed all debris. DECEMBER: 09:Alum rate slow during 2min timing, purged line with warm water in order to loosen any obstruction. No visible air occlusions on alum line in dog house,after 5min of purging, obstruction was removed. Alum rate left the same at 29ml/min. 12: Chase Insulation on site to quote on insulating alum line from main holding tank to inside of dog house. Informed that they will be in contact with me when they come up with quote. -Third Street manhole had a moderate amount of toilet paper build up on east wall, and residents lateral sewer discharge area. Flushed entire manhole with warm water to move build up and ensured it went through collection system. 15: Bar screen rake very slow to operate in hand mode due to low temperatures. Cut Power to motor, reconnected power to motor and operated in hand mode for 15min, until motor was able to operate normally. Applied warm water to bar screen,to loosen any frozen rags and debris to improve rakes efficiency. Reported to OIC with concerns, and was instructed to leave bar screen in hand mode to kee p motor warm, and gears lubricated. All as directed by OIC. 15: Rake jammed in bar screen due to Nigh amount of rags and debris during morning rounds, removed rags and operated rake in hand setting to ensure proper operation. 19: Flushed Alum feed line with warm water due to low flow during morning checks. Reset alum rate to 23ml/min and did a 1 min time test to ensure proper rate. All as directed by OIC. 21: Arrived on site to find Mixer#4 damaged, and Spider coupler torn, which caused all other Mixers to fault and stop working. Also both RAS/WAS pumps were non-functional in automatic setting, but were able to be left in hand. Reset power breaker which made all other mixers work in automatic. RAS/WAS pumps still non- functional. Instructed by team lead operator to check the WLSTP SCADA system,to see if mixers are turned off, which they weren't during checks. At 1530 the OIC was onsite to address the concerns. RPU for the RSTP was re downloaded with OIC, making all system work in automatic setting, resolving the problem. Instructed by OIC to get quote on a new induction motor for Mixer#4, as old motor is in poor shape, and not running efficiently. All at direction of OIC. 28: RAS flow at 430m3/day on morning checks, flushed line until flow was stable at 880m3/day, all at direction of OIC. 30: Flushed Third Street manhole with warm water, due to a moderate amount of waste built up on the East Wall, will continue to monitor at direction of OIC. 14 SECTION 6: ALARM SUMMARY FIRST QUARTER: JANUARY: 10: High level alarm, high flows due to heavy rain; diverted flow to lagoon until back to normal flows. 16; High level alarm, operator arrived onsite and alarm was now normal. Ran the bar screen and checked the plant process. High flows continued all weekend due to melting snow and heavy rainfall. FEBRUARY: 09: Channel 8, high flow alarm. Bypassed clarifier effluent to lagoon. Inspected filters and effluent flow as well as influent flow. Inspected Rodney Pump Station and searched for a possible main break in town. MARCH: 19: Low/No flow alarm, pumps not running. Operator onsite and reset RAS pumps and flow was returned back to approximately 825m3. SECOND QUARTER: APRIL: There were no alarms for this month. MAY: 01: Channel 4 pump station high level. Arrived at pump station,pump was on, and shut off as it was supposed to and alarm was now normal. Opened hatch and looked in wet well,there was no sign of high level. Monitored a pump cycle, pumps operated as normal,Communication was fine. Went to the sewage plant, cleaned the bar screen and checked all buildings. 10: Channel 5, Low RAS, cycled pump to clear blockage. Arrived onsite and flow was 300m' and it was out of alarm. Operator shut off the pump for roughly 30mins and started it back up again and flow was at 620m3 when Operator left. Checked all other buildings and the clarifier to ensure everything was properly working. 25: Channel 5, Low RAS, cycled pumps to clear blockage. JUNE: There were no alarms for this month. THIRD QUARTER: JULY: 16: Power failure at pump station, onsite to ensure power supply ok,facility checks completed, all pumps operational. 28: Power failure; Arrived onsite and reset main breaker, power was restored. Plant walk-through to ensure all processes were working fine. 15 AUGUST: 9: Onsite for Channel 8 alarm at Rodney WWTP, high level for reject pit. Ali appeared normal on walk-through of plant. Rodney Pump station assessed, wet well level at 9.12m on arrival, both pumps working properly, dialer fault at the Rodney WWTP which has been repaired. SEPTEMBER: 04: On site for a power failure. Breaker reset which restored power, plant walkthrough to ensure all system operational. 20: On site for a power failure. Breaker reset which restored power, ensured all processes were working properly 20: Onsite at the Rodney Pump station due to power flicker, hydra back on and pumps are operating normal. FOURTH QUARTER: OCTOBER: 22: Power failure—attended site and switched breaker to restore power, checked RAS flow, checked effluent chamber, checked reject pit, level was reading 1.79m and both pumps were operating. 23: On site for channel 4 high level alarm, checked pump station level and ensured milltronics were operating normal. NOVEMBER: There were no alarms for this month. DECEMBER: There were no alarms for this month. SECTION 7: COMMUNITY COMPLAINTS&CONCERNS FIRST QUARTER: There were no complaints or concerns for the first quarter. SECOND QUARTER: There were no complaints or concerns for the second quarter. THIRD QUARTER: There were no complaints or concerns for the third quarter. FOURTH QUARTER: There were no complaints or concerns for the fourth quarter. 16 zip. f l � y �l ` West Lorne Wastewater Treatment Plant 7� " & Collection System } Operations Report Fourth Quarter 2016 Sublin by: �. Ontario Clean Water Agency Date Februa,� 14:, 2x17 zl Ti f kF�7..ycc( '�9T t{kYpt t YN dN4 A f- i'. ff � ? L t a Ll ?� Facility Information: Facility Name: West Lorne Wastewater Treatment Plant&Collection System Facility Type: Municipal Classification: Class 2 Wastewater Collection,Class 2 Wastewater Treatment Operational Description: The village of West Lorne is served by an extended aeration Wastewater Treatment Plant,comprised of aeration,clarification,filtration,disinfection and sludge disposal. Also included is the collection system with one pumping station and a sanitary sewer system. The operations are in accordance to ECA#3- 0442-90-938,which covers the entire plant including the pumping stations. The collection system consists of sewers and one submersible pumping station.The treatment facility main elements are an extended aeration process designed for combined carbon removal and nitrification.The discharge of secondary clarifier:effluent is filtered and disinfected with ultraviolet light before being reaeraled and discharged to the Zoller Drain and then Brocks Creek.The waste activated sludge is discharged to a lagoon for storage. Dual-point chemical addition alum:is used for phosphorus removal.Sodium hydroxide is added for control of alkalinity. Service Information Areas Serviced: Village of West Larne DeSian Capacity: I Total Design Capacity: 900 m3lday Total Annual Flow(2015 Data): 178,713 m3/year Average Day Flaw(2015 Data): 490 m3lday Maximum Day f=low(2015 Data): 1,144 m3/day Treatment Process Features: Effluent Receiver: Zoller Drain to Brocks Creek to Lake Erie Major Process: Extended aeration Phosphorus Removal: Continuous,Alum addition Additional Treatment: Effluent filtration Discharge Mode: Continuous discharge Effluent Disinfection Practice: UV Disinfection Sludge Stabilization: Lagoon storage Contacts: Regional Manager: Dale LeBritton 519:768-9925,cell 519:476-5898 Business Development Manager: Susan Budden 519:318-3271 2 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: There were no non-compliances reported for the first quarter. SECOND QUARTER: There were no non-compliances reported for the second quarter. THIRD QUARTER: There were no effluent non-compliances reported for the third quarter however, on July 7th the UV system failed. As a result of the failure a chlorine drip was used to disinfect the effluent to meet E. soli limits until parts where in to repair the system. The system was repaired July 19th and was ultimately replaced on September 22"d. Notification of failure and replacement was provided to the MOECC. FOURTH QUARTER: There were no non-compliances to report for the fourth quarter. SECTION 2: INSPECTIONS FIRST QUARTER: There were no MOECC or MOL inspections during the first quarter. SECOND QUARTER: There were no MOECC or MOL inspections during the second quarter. THIRD QUARTER: There were no MOECC or MOL inspections during the third quarter. FOURTH QUARTER: There were no MOECC or MOL inspections during the fourth quarter. 3 SECTION 3: PERFORMANCE ASSESSMENT REPORT The average daily flow for the wastewater treatment plant in 2016 was 466.4m3/d. The average daily flow in 2015 was 489.5m3/d,therefore the flow for 2016 is down by 4.7%when compared to 2015. The plant is currently at 51.8%of its rated capacity of 900M3/d. Chart 1. Raw flows in 2016 compared to 2015 flows. }} ------..------- -. - .._ I 1000 900 _«- 800 700 - -- - -- - - 2015 Average Daily 600 -- - ----- Flow 500 _ (m3/d) 400 - - - - _-- -- ®2016 Average Daily Flow 300 (m3/d) 200 100 = r Design Average Flow (m3/d) 0 tw M M u 'a ro c Q Q E u d E Q P 70 z G Raw samples are taken on a biweekly basis following the ECA requirements. The table below shows the raw sample results for 2016. Tabie 1. Raw water sample results for 2016. January Results 77 26.2 2.85 56.5 300.5 February Results 154 36.6 4.68 153.5 299 March Results 89.667 24.8 2.46 93.3 245.8 April Results 114 30.2 3.25 135 251.3 May Results 131 46.4 4.95 140.5 309.6 June Results 26 2.8 0.24 40 249.5 July Results 72 27.6 3.01 68 209.5 August Results 57 20.7 2.11 52 271 September Results 68 28.5 2.94 71 200 October Results 169.5 43.65 5.155 211.5 240 November Results 55.5 26.5 3.225 52 299 December Results 83.5 28.8 3.07 54.5 334.5 Annual Average 90 28.1 3.1 92.4 268.5 4 The effluent is sampled on a weekly basis following the requirements of the ECA. The average effluent BOD5 for 2016 was 2.3mg/L, meeting both effluent objectives and limits identified in the ECA. The annual average result for BOD5 in 2015 was 2.9mg/L,therefore the results for 2016 are down by 21% when compared to 2015(refer to Chart 2). Chart 2. Average Monthly Effluent BOD5 results for 2016 compared to 2015. 16 -_._._._�— 14 - 1 ---- ---- - 12 . _.. .. _._.__. - - ._.._.._...... 10 8 ®-®-®- _- -- - -�_- ___.-._-r ___— 2015 BOD5(mg/L) �t 6 _ ---- -_ -- ---..._..--- ---- 2016 BOD5(mg/L) - _ Objective(mg/L) ® Limit(mg/R) 2 0 t I 1. ilk " C :03EDEE a m O n a Q U. W Z D The average effluent TSS for 2016 was 4.8mg/L, meeting effluent limits identified in the ECA. The effluent objective was not met in July and August due to dosing issues and algae growth in the plant. The annual average result for TSS in 2015 was 3.5mg/L,therefore the results for 2016 are up by 39.6%when compared to 2015(refer to Chart 3). Chart 3. Average_ monthly effluent total suspended solids results for 2016 compared to 2015. 16 - --- ----- -- - - ------- 14 12 - -� - i 10 2015 TSS(mg/L) i i ? I 2016 TSS(mg/L) 6 - -- - - - Objective(mg/L) -- ® Limit(mg/L) 2T E y L L L L trt m i CL 3 M ¢ 4 E E E i LL ° 0 Z o - - - - 5 The average effluent TP for 2016 was 0.14mg/L, meeting both effluent objectives and limits identified in the ECA. The annual average result for TP in 2015 was O.11mg/L,therefore the results for 2016 are up by 27% when compared to 2015(refer to Chart 4). The increase is due higher solids in the effluent in July and August. Chart 4. Average monthly effluent total phosphorus results for 2016 compared to 2015. 1.2 r -- - - 1 1 0.8 0.6 2015 TP(mg/L) IL — ° — — G ®2016 TP(mg/L) 0.4 �- a ��. -- n Objective(mg/L) 0.2 t — o Limit(mg/L) I I 0 CL bb M a w u aEi aEi C o m „ z The average effluent TAN for 2016 was O.1mg/L, meeting both effluent objectives and limits identified in the EGA. The annual average result for TAN in 2015 was O.1O4mg/L,therefore the results for 2016 are down by 3.8%when compared to 2015 (refer to Chart 5). Chart 5. Average monthly effluent total ammonia nitrogen results for 2016 compared to 2015. - -- i F , 3 .® �. -._®-. ®...®. ® L 2015 TAN(mg/L) I 2016 TAN(mg/L) � 2 Objective(mg/L) 1 ---- —�_---_----- -- _._.. - Limit(mg/L) E 1 c - m a H m . . m I ¢ Q } u i LL cW O 6 The geometric mean effluent E. coil for 2016 was 29cfu/100mL, meeting both effluent objectives and limits identified in the ECA. E.soli is required to be sampled from April 15th to October 15th. Refer to Section 1 in regards to non-compliance due to failure of UV system in July. The annual geometric mean result for E. coli in 2015 was 30cfu/100mL,therefore the results for 2016 are down by 1.9%when compared to 2015 (refer to Chart 6). Chart 6. Geometric mean effluent E.coli results for 2016 compared to 2015. 250 - - 200 -� 2015 E.coli 150 (cfu/100mQ ®2016 E.soli 100 --- ---------.-.- - (cfu/100mL) I -- Objective I 50 -__..__-----_-- (cfu/100mQ I Limit(cfu/100mL} >� C >� 7 N QJ N GJ j Q O Q r�u Q a t'+ W 01 E LL N o oa 2 Dissolved oxygen (DO)of the effluent is tested on site at the plant,the ECA identifies a minimum level required as an objective. This objective is 5mg/L. The chart below(chart 7)shows the average DO concentrations, there have been no objective exceedances. Chart 7. Average Dissolved Oxygen (DO) results for 2016 compared to 2015. 12 - __ _..__ ---- ---- --- - 10 -- -----------_ -- I 6 - - -- 2015 DO(mg/L) 4 2016 DO(mg/L) 2 - - Objective(mg/L) F 0 j -- - r- - r- r-- , 41'C m C 5 Q 7 o M ¢ CU a a sJ u LL O Q Z 7 Total Kjeidahi Nitrogen (TKN) is sampled biweekly in accordance with ECA requirements,there are no objective or limits imposed on this parameter. Elevated TO values were received in September,this will be monitored to ensure there is no adverse effects to the treatment system. The average effluent TKN for 2016 was 1.Omg/L. The annual average result for TKN in 2015 was 0.97mg/L,therefore the results for 2016 are up by 4%when compared to 2015 (refer to Chart 8). Chart 8. Average TKN results for 2016 compared to 2015. 3 2.5 - --- 2 -- 1.5 -- 2015 TKN(mg/L) 1 <2016TKN(mg/L) 0.5 - -- 0 P 40 o Alkalinity is sampled at least biweekly in accordance with ECA requirements;there are no objective or limits imposed on this parameter. It is recommended that at least 50mg/L is present in the effluent. The average effluent alkalinity for 2016 was 79mg/L. The annual average result for alkalinity in 2015 was 72mg/L,therefore the results for 2016 are up by 9.5%when compared to 2015(refer to Chart 9). Chart 9. Average alkalinity results for 2016 compared to 2015. 180 --- ----- -._._..._....-------- --- - ------- 160 . ._.._. _. __ _...__. __...... _... . ._...._ .._. ..- - .. ._._._._... i 140 ' 120 100 -..._..._.....-...._..._.... . .--- - - I 2015 Alkalinity(mg/L) -- -- 60 ai 2016 Alkalinity(mg/L) 40 - I 20 0 T T T i U L C ? i pH is sampled at least biweekly in accordance with ECA requirements;there are no objective or limits imposed on this parameter. It is recommended that the pH is in the range of 6.5-8.5. The average effluent pH for 2016 was 7.59. The annual average result for pH in 2015 was 7.40,therefore the results for 2016 are up by 2.5% when compared to 2015 (refer to Chart 10). Chart 10. Average pH results for 2016 compared to 2015. 8.2 _ - 8 i---- - --------._..- --- - -- 7.8 - ------....--- -...-------- 7.6 7.4 7.2 2015 pH ■2016 pH 7 6.8 6.6 � o Temperature is measured at least biweekly in accordance with ECA requirements;there are no objective or limits imposed on this parameter. The temperature of the effluent fluctuates based on outdoor temperatures. The average effluent temperature for 2016 was 14.8°C. The annual average temperature in 2015 was 13.80C, therefore the results for 2016 are up by 7%when compared to 2015(refer to Chart 11). Chart 11. Average Temperature results for 2016 compared to 2015. 25 F 1 20 I 15 i 10 �- -- -- - 2015 Temp(oC) 1 0 2016 Temp(oC) 5 - - ��a�i�at�mir Pqt\�qA>�ce ,J�� yw �i �i�"0 110 P,� 9 SECTION 4: OCCUPATIONAL HEALTH&SAFETY FIRST QUARTER: There were no Health and Safety concerns this quarter. SECOND QUARTER: There were no Health and Safety concerns this quarter. THIRD QUARTER: There were no Health and Safety concerns this quarter. FOURTH QUARTER: OCTOBER: A few emergency lights burnt out at facility, now repaired by electrician. NOVEMBER: There were no Health and Safety concerns this month. DECEMBER: There were no Health and Safety concerns this month. SECTION 5: GENERAL MAINTENANCE FIRST QUARTER: JANUARY: -. -routine rounds that include; clearing debris; from bar screen, aeration sprayers,floating debris from aeration cells,flushing grit centrifuge, removing scum from clarifier, draining moisture off blower air system for aeration cells and inspecting UV channel. -weekly Marsh Street Pump Station inspection/readings. Operated pumps in hand mode to ensure proper operation. 04:Turned sprayers off for winter months. 06: Programmed dialer at Marsh Pump Station. 12: Installed new block heater on generator at West Lorne Waste Water Treatment Plant 20, 31:Turned on generator at Marsh Pump Station for planned power outage and for monthly run test. 20: Ran generator at West Lorne Wastewater Treatment Plant for monthly checks. FEBRUARY: -routine rounds that include; clearing debris;from bar screen, aeration sprayers, floating debris from aeration cells,flushing grit centrifuge, removing scum from clarifier, draining moisture off blower air system for aeration cells and inspecting UV channel. -weekly Marsh Street Pumping Station inspection/readings. Operation of all pumps in hand-mode, to ensure proper operation. 10 03: Installed pump P101 at Marsh Pump Station. 04: Gerber Electric onsite for electrical hook up for the pump (P101). P101 back in operation. 04:Sprayed east and west clarifiers and UV channel 10: Chemtrade onsite to deliver alum. MARCH: -routine rounds that include; clearing debris; from bar screen, aeration sprayers,floating debris from aeration cells,flushing grit centrifuge, removing scum from clarifier, draining moisture off blower air system for aeration cells and inspecting UV channel. -weekly Marsh Street Pumping Station inspection/readings. Operation of all pumps in hand-mode,to ensure proper operation. 17: Lorne Van Breda Construction on site to apply water proofing paper to prepare for siding on building. 30: Lorne Van Breda onsite to install new siding. 30: Cleaned aeration cells, clarifier cells and UV channel. SECOND QUARTER: APRIL: -routine rounds that include; clearing debris;from bar screen, aeration sprayers,floating debris from aeration cells,flushing grit centrifuge, removing scum from clarifier, draining moisture off blower air system for aeration cells and inspecting UV channel, test alarms. -weekly Marsh Street Pumping Station inspection/readings. Operation of all humps in hand-mode,to ensure proper operation, inspect wet/dry wells,test alarms. 29: Run generators for monthly inspections. 06: Install UV lights for spring/summer compliance. 07:Jerry's Tree Service on site for lagoon/pump station tree quotes, Darrell Dick Excavation on site for lagoon brush clean up quote. 13:Arbortech Tree Service onsite for lagoon/pump station tree quotes. 22:Triple S Sanitation dumped 12,000 gallons of waste in west lagoon from Old Boy's Trailer Park. 26: Flowmetrix on site for scheduled annual plant influent meter calibration, 29:Albert's Generator on site to replace batteries on generator, both batteries were faulty. MAY: -routine rounds that include; clearing debris;from bar screen, aeration sprayers,floating debris from aeration cells, flushing grit centrifuge, removing scum from clarifier, draining moisture off blower air system for aeration cells and inspecting UV channel. -weekly Marsh Street Pumping Station inspection/readings. Operation of all pumps in hand-mode,to ensure proper operation. 11: Extreme Drilling on site to clean pump station well JUNE: -routine rounds that include; clearing debris;from bar screen, aeration sprayers, floating debris from aeration cells, flushing grit centrifuge, removing scum from clarifier, draining moisture off blower air system for aeration cells and inspecting UV channel. 11 -weekly Marsh Street Pumping Station inspection/readings. Operation of all pumps in hand-mode,to ensure proper operation. 16:Alum delivery. THIRD QUARTER: _ JULY: Triple S Sanitation dumped 24,000 gallons of waste in west lagoon from Old Boys trailer park. Daily rounds that include; clearing debris;from bar screen, aeration sprayers, floating debris from aeration cells,flushing grit centrifuge, removing scum from clarifier, draining moisture off blower air system for aeration cells and inspecting UV channel. 5,8,12,15,19,22,25,27,29: Marsh Street Pumping Station inspection/readings. Operation of all pumps in hand-mode,to ensure proper.operation. 08: Sanitary pump float replaced. 19: Replaced bulbs and burnt ballast on UV system.Also replace computer board. AUGUST: Triple S Sanitation dumped 24,000 gallons of waste in west lagoon from Old Boys trailer park. 01: Phase switch blown, Hydro One onsite to replace. 02: Gerber Electric on site to repair coil in electrical panel for aeration sprayers. 26: Farmington on site to assess new UV system parts for installation. 29: Gerber Electric on site to assess new UV system electrical components for installation. SEPTEMBER: 21: Farmington and Gerber Electric on site to install new UV system. 22:Trojan UV on site to assess installation of new UV system, and begin initial start-up. Triple S Sanitation dumped 36,000 gallons of waste in west lagoon from Old Boys trailer park. FOURTH QUARTER: OCTOBER: 07: Increased alum rate to 38ml/min, plant flow combined with decant flow gives a total of 411.326m3/day which brings Alum dose to 87.76mg/L. Completed cleaning of barscreen. Stopped decant at 1400hrs in order to remove scum from both clarifiers,and restarted decant at a rate of 84.326m3/day. 13: Complete safety walk-through, found some emergency lights not working. Replaced by electrician. 14: Flushed Grit hopper bypass to plant was 90%full. 17: Completed monthly generator check for both Marsh Street pump station, and sewage plant. 19: Cleaned channel at end of aeration tank of foam, and septic build up. 20: 9000L of alum ordered for delivery to WLSTP, completed order of New Lovejoy set for repair of mixer#1 at the RSTP. 21: RAS flow at 350m3/day at 14:00, unable to flush RAS/WAS valve as control signal is stuck at a constant 100%and no power to butterfly valve. Orders from OIC to contact Gerber Electric to restore power to Butterfly valve at 14:25. Gerber Electric finished restoring power to RAS/WAS valve at 17:25, 12 RAS flow was at a constant 1574m3/day, and were still unable to adjust control signal. Orders to contact Rotork on the 24th to have valve repaired. 26: Rotork onsite at 08:30 to inspect RAS/WAS valve. Found valve to be jammed in open position, once free valve operating with no issues. Requested quote on replacement of valve. 27: Alum delivery received at 16:20. NOVEMBER: 03: Gerber Electric on site to lift RAS/WAS pump p-108 in west clarifier, due to fault notification on SCADA system, large rubber piece lodged in impeller causing it to fault. Replaced with spare pump and confirmed it was working properly on SCADA system. 08: Completed pressure washing of spare RAS/WAS pump, and Duty#1 from the Marsh Street pump station before send off to Nevtro for repair. 09: Low alum feed rate obtained during morning rounds. Inspected pump, and flushed feed line with warm water to loosen any obstructions. Was able to loosen obstruction and pump was then reset back to optimal feed rate. 10: Nevtro on site to pick up Duty#1 pump from the pump station for repair. 14: Gerber Electric on site to lift RAS/WAS pump p-108 for second time due to pump fault. Put replacement pump in its place, new pump running well in hand,and in automatic setting without difficulty. Inspected pump, no visible concerns, pressure washed and cleaned pump, and checked oil level. 15: Started transfer of East lagoon to West lagoon. East lagoon start measurement at 26.75inches. West lagoon at 68 inches; will continue to monitor lagoon levels twice a week as directed by OIC. 22: Gerber Electric on site to assess RAS/WAS butterfly valve power supply issues.Junction box located on the ground below the bar screen. 25: Finished inspection of spare RAS/WAS pump, replaced oil and rested pump in garage. DECEMBER: 05: Gerber Electric on site to restore power to RAS/WAS butterfly valve in chamber.Temporary power supply removed and now back on regular power connection. Butterfly valve now operating normal, able to monitor on SCADA system. 07: Inspected all emergency lights, all operational except for one in filter building that was in process of being restored by OCWA electrician. 08: Completed draining of sprayers for on top of aeration tanks,due to drop in temperature and chance of freezing in pipes. 12: Completed morning SCADA checks for both WL and Rodney sewage treatment plants,to find Blower#1 had faulted. Reset breaker in electrical room, and blower was then operational. Ran blower #1 and monitored status for 5min on SCADA to ensure proper operation. 12: SCADA system not able to make connection to Rodney WWTP during morning rounds, downloaded RTU on SCADA system at 0745 but still no connection,tried re downloading RTU again at 0813, and was then able to obtain SCADA readings at 0826. 13: Decreased alum rate from 43ml/min to 32.5mi/min to be within optimal alum concentration, ensured accurate drip rate at site of infusion by timing. Alum concentration now sitting at 89.75mg/I, will continue to monitor, 13 14: Put new press board 18 x 45 inch piece underneath Marsh Street pump station generator,to avoid any animals from entering and causing damage. Old press board had been damaged and was falling apart. 15: RAS/WAS pump P-106 operational in hand setting, but faulting out when put into automatic. OIC on site to assess situation,fuses replaced inside of breaker resolved the issue, ran pump in hand mode, as well as automatic to ensure proper operation. Pump P-106 now operational in automatic without concerns. SECTION 6: ALARM SUMMARY FIRST QUARTER: JAN UARY: There were no alarms this month. FEBRUARY: There were no alarms this month. I MARCH: 20: Channel 21 Low RAS flow,followed by channel 20 High Effluent (pinch valve had blockage opened from 21%to 100%for 5 min till clear and reset to 21%). Reset RAS pumps and flow was returned to approximately 900m3. SECOND QUARTER: APRIL: There were no alarms this month. MAY: 10:Test auto call, all channels are normal was received by the on-call Operator. Operator called Spectrum;they didn't know where it came from. Operator checked facilities to ensure all operations were running normal. Called all dialers in our area and all channels were normal. 12: Power outage; all pumps operational when arrived on site, watched miltronics to ensure proper function. 31: Power outage; ensured all generators were running properly once onsite, reset all pumps and blowers, restarted SCADA to ensure proper function. JUNE: 23:Channel 28 RPU fail, alarm panel checked at both pump station and wastewater treatment plant. All appeared normal, no sign of communication fail. THIRD QUARTER: JULY: 7: Channel 10 Alarm, Grit Room chamber fault;float not triggering pump to start. New float installed on July 8. 14 16: Power failure alarm due to area wide power flicker.SCADA system checked, plant walk through,all systems normal. 31: High Level Alarm at Marsh Street pump station. Large rain fall causing well to fill quickly; pumps operating on arrival catching up. AUGUST: There were no alarms this month. SEPTEMBER: There were no alarms this month. FOURTH QUARTER: OCTOBER: There were no alarms this month. NOVEMBER: There were no alarms this month. DECEMBER: There were no alarms this month. i SECTION 7. COMMUNITY COMPLAINTS&CONCERNS FIRST QUARTER: JANUARY: 23: Sewage back up at 118 Graham Road, sewer main was clear,suggested home owner should contact a plumber. Penney's Plumbing onsite the following morning. FEBRUARY: There were no complaints or concerns this month. MARCH: There were no complaints or concerns this month. SECOND QUARTER: There were no complaints or concerns this quarter. THIRD QUARTER: There were no complaints or concerns this quarter. FOURTH QUARTER: There were no complaints or concerns this quarter. 15 a y y� The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, C.A.O./Clerk DATE: February 23, 2017 SUBJECT: 2017 Port Glasgow Trailer Park Budget RECOMMENDATION: THAT Council approve the proposed 2017 Budget for the Port Glasgow Trailer Park as submitted, INTRODUCTION: The annual meeting for the Port Glasgow Trailer Park (PGTP) Budget was announced to be at 1:30 pm on February 23, 2017 to review the 2017 Budget. The proposed budget was discussed by PGTP committee at their October 14, 2016 meeting. The PGTP Budget is introduced at this time in order to get the contracts out around the end of March each year. DISCUSSION: The budget has been prepared based on the expenditure and revenue forecast of the 2016 Actual results. The revenue earned from the PGTP covers the operating and capital cost for park operations. The proposed Operating and Capital Budget for PGTP is attached to this report. Respectfully Submitted by: Scott Gawley, C'A, A C.A.O./Clerk Attachments 2017 Proposed Operating and Capital Budget MUNICIPALITY OF WEST ELGIN 2017 BUDGET-PORT GLASGOW TRAILER PARK 2017 2016 2016 Budget 2015 REVENUE FSC-CAMP FEES-SEASONAL 650.053.001 (216,000.00) (216,208.24) (220,000.00) (221,520.00) FSC-CAMP FEES-TRANSIENT 650.053.002 (32,000.00) (30,204.72) (31,000.00) (30,435.84) FSC-LAUNDROMAT 650.053.003 (3,000.00) (3,538.00) (2,500.00) (2,506.75) CAMP FEES-SEWAGE 650.053.004 - - - - FSC-MISCELLANEOUS 650.053.005 (1,300.00) (1,636.51) (1,300.00) (3,452.17) FSC-BOOTH RENTAL 650.053,006 (1,250.00) - (1,250.00) (1,250.00) TOTAL PARK REVENUE (253,550.00) (251,587.47) (256,050.00) (259,164.76) EXPENSES TRANSIENT FEES 762.002.000 11,336.00 5,031.93 21,000.00 20,771.85 PETTY CASH 762.003.000 - - - - ADVERTISING EXPENSE 762.004.000 800.00 767.50 500.00 416.66 TELEPHONE 762.005.000 850.00 735.46 8.00.00 706.82 TRAILER PK-WAGES 762.006.001 30,868.03 30,593.25 30,411.85 29,991.96 TRAILER PK-INC TAX 762.006.002 - - - - TRAILER PK-CPP 762.006.003 700.00 326.75 320.00 312.54 TRAILER PK-UIC 762.006.004 1,200.00 805.12 800.00 789.41 TRAILER PK-W COMP 762.006.005 1,300.00 881.08 870.00 863.76 TRAILER PK-EHT 762.006.006 900.00 596.58 600.00 584.85 SUPPLIES 762.010.001 1,600.00 1,701.13 1,500.00 1,565.77 POSTAGE 762.010.002 300.00 278.73 250.00 - CAPITAL PURCHASES-OFFICE 762.010.010 - - - HYDRO 762.050.001 73,000.00 73,900.84 67,747.19 61,588.35 UNION GAS 762.050.002 700.00 714.99 700.00 650.10 JANITORIAL SUPPLIES 762.050.003 2,000.00 1,884.33 1,000.00 349.79 REPAIRS 762.050.004 6,600.00 6,395.42 6,500.00 6,960.78 GENERAL OPERATING COSTS 762.050.005 13,000.00 12,625.45 13,000.00 12,714.37 MACHINERY MAINTENANCE 762.050.006 3,000.00 1,711.05 3,000.00 3,281.20 INSURANCE(2.8%increase) 761050.007 9,505.87 9,246.96 9,000.00 8,886,24 GRASS/YARD MAINTENANCE 761050.008 13,000.00 10,615.48 10,000.00 23,763.61 WATER SYSTEM 762,050.009 4,000.00 6,575.70 3,500.00 3,864.65 HYDRO UPGRADE-OLDBOYS(Energy Eff 762.050.011 4,000.00 - - - SEWAGE MAINTENANCE 762.050.012 10,000.00 32,929.38 10,000.00 8,669.86 TOTAL EXPENSE 188,659.90 198,317.13 181,499.03 186,732.57 NET INCOME (64,890.10) (53,270.34) (74,550.97) (72,432.19) TRANSFER TO RESERVE 64,890.10 53,270.34 74,550.97 72,432.19 NET PORT GLASGOW OPERATING - - (0.00) COMMENTS: Camp Fees: 2016 Fee 2017 Fee Fee Structure Recommendations: Seasonal Fees Lots with 30 amp Service $1,200.00 $1,200.00 Additional Charge for lots fronting Lake $100.00 $100.00 Winter Storage $50.00 $50.00 Reservation Fee $50.00 $50.00 Additional Charge for Air Conditioner $70.00 $70.00 Additional Charge for fridge,freezer,dryer $70.00 $70.00 Electric Golf Carts $70.00 $70.00 Boat Trailer Parking $50.00 $50.00 Additional Charge for Electric Water Tanks $70.00 $70.00 Transient Fees Overnight-Tents $35.00 $8.00 Overnight-Hydra/Water $38.00 $38.00 Overnight-Hydro/Water/Sewer $40.00 $40.00 Weekly-Hydro/Water/Sewer $240.00 $240.00 Monthly-Hydro/Water/Sewer $720.00 $720.00 Other Fees Washer $2.00 $2.00 Dryer $2.00 $2.00 Seasonal Move-In Fee $100.00 $100.00 Deposit for Waiting List $50.00 $50.00 Rental of Dance Hall $25.00 $25.00 (Responsible for Clean-up-$100.00 deposit to ensure Clean-up is completed) Advertise an RFP for Booth Rental to be operated independent of the Park Operations Net Income: Transfer to Reserve The Port Glasgow Trailer Park is operated as a self-funding operation with no subsidy from the Property Tax Ratepayers. EXPENDITURES: Transient Fees and Cleaning of Washrooms and Park Facilities will be done by a Seasonal Park Staff Trailer Park Wages-Includes the Park Manager and the hiring of a Summer Student to help with maintenance of the trailer park facilities including painting of washrooms&park buildings and general repairs of the Park,The Hiring for Summer student is expected for 2017. Hydra-the usage&rates have been increasing.This will be an area that will need to be addressed in the future and could include Energy Efficient Upgrades,possible introduction of individual Electric meters or education program to use electricity wisely to name a few. Electricity usage accounts for approximately 1/3 of the total operating expenditures. Union Gas-based 2016 Actuals General Operating Costs-include paint and supplies to Washroom face lift. CAPITAL EXPENSES CAPITAL-EQUIPMENT 7,471.00 10,000.00 - CAPITAL WORK SHED - CAPTIAL-GENERAL 75,000.00 62,000.00 10,623.43 CAPTIAL-DRAIN STORM SEWER - 10,000.00 CAPITAL-RAMP/STAIRS 762.050.013 5,614.90 - 3,569.49 CAPITAL EXP-SEPTIC SYSTEM 762.050.013 350,000.00 7,288.80 350,000.00 8,392.96 TOTAL CAPITAL EXPENSE 425,000.00 20,374.70 432,000.00 22,585.88 TRANSFER FROM RESERVE 270.044.000 (425,000.00) (20,374.70) (432,000.00) (22,585.88) NET PORT GLASGOW CAPITAL - - (0.00) - CAPITAL: Septic Area 2 Bed Replacement(this area is under the Ball Field). The Plan Replacement is forecast to be cpmpleted in 2016 and Area 3 scheduled to completed in 2017.The estimated cost is$350,000. General Capital Projects Includes: Outside Foot Wash Station at Washrooms $2,000.00 Landscaping around Bingo Hall and Park Entrance and move Horse Shoe Pits $5,000.00 f Bingo Hall-Ref urish Interior,exhaust fans $25,000.00 Energy Efficiency Upgrades-Washrooms/Outside Lighting $4,000.00 Sewer Manhole Redesign and Refurbish $3,000.00 Replacement of Waterline-Start replacing 75 PSI water lines $10,000.00 Speed Bump Installation $1,000.00 Refurish War Monument $15,000.00 Washroom-Floor Treatment $10,000.00 Reserves Balances: Balance 2015 $403,350.85 -2016 Planned Net Income $53,270.34 -2016 Planned Capital Expenditures -$20,374.70 Balance 2016 $436,246.49 -2017 Planned Net Income $64,890.10 -2017 Planned Capital Expenditures -$425,000.00 Balance 2017 $76,136.59 iV OF P a4' N U s „ The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lynda Pelcz DATE: February 23, 2017 SUBJECT: 2016 Council Remuneration and Expenses RECOMMENDATION: THAT Council receive the Statement of Council Remuneration and Expenses for Year 2016 INTRODUCTION: Section 284(1) of the Municipal Act and By-law No. 2007-18, requires an itemized statement on remuneration and expenses for the previous year shall be provided to Council. DISCUSSION: The following is the itemized statement for 2016. NAME REGULAR SPECIAL MILEAGE MEALS CONVENTION OTHER TOTAL MEETINGS MEETINGS BENEFITS WIEHLE, $4,416.00 $5,050.00 $604.43 $269.06 $633.92 $266.78 $11,240.19 Bernhard BODNAR, Mary $2,532.00 $6,845.00 $1,289.01 $269.06 $2,992.61 $121.90 $14,049.58 WOLF, Jonathan $2,400.00 $6,360.00 $ 919.22 $134.53 $2,518.15 $230.97 $12,562.87 LEATHAM, .$2,400.00 $11,516.00 $1,123.65 $269.06 $3,377.84 $180.90 $18,867.45 Richard SEMAN, Joseph $2,400.00 $10,064.00 $245.52 $269.06 $3,494.85 $400.11 $16,873.54 Jr. TOTALS $14,148.00 $39,836.00 $4,181.83 $1,210.77 $13,017.37 $1,200.66 $73,593.63 Respectfully Submitted, Reviewed by: Lynda Pelcz 5'EoL Payroll Clerk Administrato lerk 04c l MUMCIPALITYOF West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Spencer Pray, Deputy Clerk DATE: February 23, 2017 SUBJECT: Review of Municipal Accessibility Policies and Procedures RECOMMENDATION: THAT the Report— Review of Municipal Accessibility Policies and Procedures dated February 23, 2017 from the Deputy Clerk be received; AND THAT the Council of the Municipality of West Elgin adopt the County of Elgin recommendations as presented; AND THAT Human Resources Policy - 8.2 Integrated Accessibility Standards-T Accessibility Policy be amended to reflect the County of Elgin policy; AND FURTHERMORE that a review of Municipal Accessibility Policies and Procedures be conducted and recommendations brought forth to Council. INTRODUCTION: Due to legislative changes within the Integrated Accessibility Standards Regulation (O. Reg 191111), the Municipality of West Elgin is required to update our policies and procedures in order to be compliant. BACKGROUND: The Government of Ontario has a guiding document called "The Path to 2025: Ontario's Accessibility Action Plan" that aims to make the Province of Ontario accessible in the decade ahead. This ambitious goal of making a more accessible province has accelerated municipal requirements to comply with legislation. As such, many of the timelines to incorporate accessibility into the fabric of communities are taking place before 2021. The County of Elgin Accessibility Coordinator brought forth a report and policy change recommendation (both are attached) of which has since been adopted in November of 2016 by Elgin County Council. It is in response to the Integrated Accessibility Standards Regulation (O. Reg 191/11) being updated in July 2016 by the Government of Ontario. It is strongly advised that we follow suit. In speaking with the Accessibility Coordinator, more changes will be coming forward regarding customer service, information and communications, i 1 transportation, as well as the design of public spaces. This will impact many of. our municipal operations moving forward The changes that will be brought forth are legislatively required. West Elgin will be working with the County Accessibility Coordinator to ensure municipal compliance with the Accessibility for Ontarians with Disabilities Act, 2005, S.O. 2005, c. 11. As changes come forward, reports will be brought forward to Council. It is my recommendation that the Policy Changes be adopted as presented from the Elgin County Council. Respectfully Submitted, Reviewed and Approved by, Spencer Pray, MBA R. Scott Gawley, CPA, CGA i Deputy Clerk C.A.O.-Clerk 1 i i 5fv-b, r, REPORT TO COUNTY COUNCIL FROM: Jennifer Cowan, Accessibility Coordinator Rob Bryce, Director of Human Resources DATE: November 1, 2016 SUBJECT: Corporate Accessibility Policy Update — HR Policy# 2.130 INTRODUCTION: The Integrated Accessibility Standards Regulation (O. Reg 19 1/11) was updated in July 2016 by the Province of Ontario. As a result of the update, the County of Elgin is required to update its corporate accessibility policy to ensure compliance with the regulation. 1 DISCUSSION: In order to reflect the changes made to the Integrated Accessibility Standard Regulation (IASR), the County's policy includes the following changes: • Expanded wording around training requirements • Inclusion of web content requirements • Update to the definition of service animal. Individuals requiring a service animal are now allowed to provide documentation from an expanded list of medical professionals. Previously only Doctors or Nurses were allowed to provide documentation; and, • Addition of the word "facilities". In order to align the regulation with wording found in the remainder of the IASR. CONCLUSION: The County of Elgin is required to update its policies in accordance with any legislative changes. RECOMMENDATION: THAT the Corporate Accessibility Policy — HR Policy# 2.130 be approved; and THAT the report titled "Corporate Accessibility Policy Update — HR Policy#2.130" from the Accessibility Coordinator, dated November 22, 2016 be received and filed. All of which is Respectfully Submitted Approved for Submission Jennifer Cowan Mark G. McDonald Accessibility Coordinator Chief Administrative Officer Rob Bryce Director of Human Resources Elg County County of Elgin Progressive by Nature Human Resources Policy Manual Definitions Disability: as defined by the Ontario Human Rights Code, R.S.O. 1990, c. H. 19 Service Animal: For the purposes of this policy, an animal is a service animal for a person with a disability if: 1) the animal can be readily identified as one that is being used by the person for reasons relating to the person's disability, as a result of visual indicators such as the vest or harness worn by the animal; or 2) the person provides documentation from one of the following regulated health professionals confirming that the person requires the animal for reasons relating to the disability: L A member of the College of Audiologists and Speech-Language Pathologists of Ontario. ii. A member of the College of Chiropractors of Ontario. iii. A member of the College of Nurses of Ontario. iv. A member of the College of Occupational Therapists of Ontario. V. A member of the College of Optometrists of Ontario. vi. A member of the College of Physicians and Surgeons of Ontario. vii. A member of the College of Physiotherapists of Ontario. viii. A member of the College of Psychologists of Ontario. ix. A member of the College of Registered Psychotherapists and Registered Mental Health Therapists of Ontario Guide Dog: a guide dog as defined in the Blind Persons'Right Act, R.S.O. 1990, c. B.7 For all other definitions, refer to the Integrated Accessibility Standard Regulation (0. Reg 191/11). This regulation will be referred to as the "IASR" for the remainder of this policy. Accessibility Planning The County will establish, implement, maintain and document a multi-year accessibility plan, which will outline the County's strategy to prevent and remove barriers and meet the requirements under the Integrated Accessibility Standard Regulation (0. Reg 191/11) The County will establish and implement a multi-year accessibility plan in consultation with people with disabilities and the Accessibility Advisory Committee. ElginCounty County of Elgin Progressive by Nature Human Resources Policy Manual Subject: County Accessibility Policy Policy Number: Policy 2.130 Date Approved: November 22, 2016 Date Last Revision: September 25, 2012 Code: A Section: 2 Policy Statement The County of Elgin is committed to eliminating barriers and improving accessibility for people with disabilities in a manner that respects dignity, independence, integration and equal f opportunity. The County of Elgin recognizes the diverse needs of all our residents and customers and will respond by striving to provide goods, services and facilities that are accessible to all. The County of Elgin is committed to being responsive to the needs of all its residents and employees. In order to meet the needs of people with disabilities the County will: • Ensure policies address dignity, independence, integration and provide for equal opportunity for people with disabilities. • Allow people with disabilities to use their own personal devices to obtain, use or benefit from the services offered by the County. • Accommodate the accessibility needs of people with disabilities to ensure they can obtain, use or benefit from the County's goods, services, programs and facilities. • Communicate with people with disabilities in a manner that takes into account the person's disability. The County will promote accessibility by ensuring that compliance is met for all regulations made under the Accessibility for Ontarians with Disabilities Act,2005, 5.0. 2005, c. 11 ElginCounty County of Elgin Progressive by Nature Human Resources Policy Manual The plan will be posted on the County's websites, and will be available in an accessible format upon request. The plan will be updated at least once every five years. An annual status report will be prepared outlining the progresstaken to implement the strategy of the plan. The status report will be posted on the County and lower tier websites. Purchasing The County will incorporate accessibility design, criteria and features when purchasing or acquiring goods, services or facilities, except where it is not practicable to do so. Should the County determine that it is not practicable to incorporate accessibility design, criteria and features when purchasing or acquiring goods, services or facilities, it will provide an explanation upon request. i i Feedback The County will accept feedback from members of the public relating to the provision of accessible goods, services or facilities to people with disabilities. The County will ensure that the feedback process is accessible to people with disabilities by providing,or arranging for the provision of accessible formats and communication supports, upon request. The County will develop procedures that specify the actions that will be taken if a complaint is received about the manner in which it provides goods, services or facilities to people with disabilities. Information regarding the feedback process will be posted on the County's website. Individuals can request this information by contacting the County. In accordance with section 11 of the "IASR"when seeking feedback from the public,the County will provide accessible formats and/or communication supports to members of the public upon request. Emergency Procedures, Plans and Public Safety Information The County will provide emergency procedures, plans and public safety information in an accessible format or with appropriate communication supports, as soon as practicable, upon request. ElginCo my County of Elgin Progressive by Nature Human Resources Policy Manual Libraries The County will provide access to or arrange for the provision of access to accessible materials where they exist. Information about accessible materials can be found on the Elgin County Library website. Design of Public spaces The County will comply with the requirements found in Part IVA of the "IASR"where applicable, in relation to public spaces. Training The County will provide training to: i • All people who are an employee of, or a volunteer with the organization • All people who participate in developing the organizations policies; and • All other people who provide goods, services or facilities on behalf of the organization The training will include: • An overview of the Ontario Human flights Code • A review of the Accessibility for Ontarions with Disabilities Act, 2005 • A review of the Integrated Accessibility Standards Regulation (0. Reg 191/11) • Specific review of 'IASR" requirements, based on the duties associated with the employee. • How to interact and communicate with people with various types of disabilities • How to interact with people with disabilities who use an assistive device or require the assistance of a guide dog or other service animal or the assistance of a support person. • How to use equipment or devices available on the County's premises or otherwise provided by the County that may help with the provision of goods, services or facilities to a person with a disability. • What to do if a person with a disability is having difficulty accessing the County's goods, services or facilities. The training will be appropriate to the duties of the employees,volunteers and other people. Employees will be trained as soon as practicable. Training will be provided to the aforementioned individuals with respect to any policy changes on an ongoing basis. Training logs will be kept in accordance with the "ASR". E County of Elgin Progressive by Nature Human Resources Policy Manual Accessible Formats and Communication Supports/Format of Documents The County will provide alternate formats of information and communications that are produced by, or in direct control of the County. This does not apply to information that the County does not control directly or indirectly through a contractual relationship. This will be done upon request, in a timely manner and at a cost that is no more than the cost charged for the original format. When it is not practicable to provide an alternate format,the County will provide an explanation and a summary of the document in an accessible format. i The County will provide communication supports to members of the public upon request. If the County is unable to obtain the requested communication support,the County will consult with the individual to determine an appropriate alternative method of communication. The County will consult with the individual making the request to determine the suitability of an accessible format or communication support. Assistive Devices The County will allow people with disabilities to use their own personal assistive devices to obtain goods, services or facilities offered by the County. If a person with a disability is unable to access a good, service or facility through the use of their own personal assistive device, the County will consult with the individual to determine an alternate means. E.la1nCounty County of Elgin Progressive b''Nature Human Resources Policy Manual Service Animals The County will ensure that an individual accompanied by a service animal is permitted to enter the premises with the animal and to keep the animal with the individual, unless the animal is otherwise excluded by law from the premises. If a service animal is excluded by law from the premises, the County will ensure that other measures are available to ensure a person with a disability is able to obtain, use or benefit from the County's goods, services or facilities. The individual with the service animal is responsible for the care and control of their service animal at all times, while on County premises. Support Person The County will allow people with disabilities to be accompanied by a support person in all County-owned and operated public facilities. The County reserves the right to request a person with a disability to be accompanied by a support person when on the premises, but only if, after consulting with the person with a disability and considers the available evidence,the County determines that: • A support person is necessary to protect the health or safety of the person with a disability or the health or safety or others on the premises; and • There is no other reasonable way to protect the health or safety of the person with a disability and the health or safety of others on the premises. Admission fees will be waived for support persons who accompany a person with a disability. Temporary Service Disruptions If a temporary service disruption is planned the County will give notice of the disruption. Notice of the disruption will include: the reason for the disruption, its anticipated duration and a description of alternative facilities or services, if any that are available. Procedures for specific service disruptions will be developed, and a copy of the procedures will be available to individuals upon request. Notice will be given by posting the information in a conspicuous place as well as by posting the information on the County or Library website. 1 1 ElginCounty County of Elgin Progressive by Nature Human Resources Policy Manual Website and Web Content In accordance with the "IASR", the County will ensure that websites and web content are created in a manner keeping with the expectations of the Web Content Accessibility Guidelines 2.0 (WCAG). The County is currently creating websites and web content in accordance with WCAG 2.0, level A and will ensure that websites and web content are created in accordance with level AA by January 1, 2021. If an individual is having difficulty accessing any County owned or operated website, or content found on said websites, they can contact the County. • Web Content Accessible web content is being produced in the following ways: In-house: Staff receive training that ensures PDF documents are created in accordance with WCAG 2.0. Purchased Documents or Videos: The Department purchasing a document or video that will be available on the County's website shall ensure that the document or video is created in a manner that ensures compliance with WCAG 2.0. Third-Party Documents:The County will put forward efforts to ensure that documents provided to the County on behalf of a third party, that will be posted on the County's website, and not in direct control of the County through a contractual relationship,will be remediated in accordance with WCAG 2.0, unless it is not practicable to do so. In the event that it is not practicable to remediate a third party document, for which the County is not in direct control through a contractual relationship, a member of the public may contact the County to arrange for the information to be provided in an accessible format, upon request. The County will consult with the requesting individual to determine suitability of format. Legislative Authority Accessibility for Ontarians with Disabilities Act, 2005, S.0. 2005, c. 11 Integrated Accessibility Standard Regulation (0. Reg 191/11) Ontario Human Rights Code, R.S.O. 1990, c. H. 19 THE CORPORATION OF THE Y Municipality of Neebing W.,�, Mof Councillors 4766 Highway 61 Erwin Butikofer Rosalie Evans, Neebing, Ontario P7L 0135 Curtis inen Bill Lanknkin Solicitor-Clerk TELEPHONE(807)474-5331 Mike McCooeye Roger Shott Erika Kromm, FAX(807)474-5332 Brian Wright Treasurer,Deputy Clerk E mail—neebing @neebing.org Mayor Ziggy Polkowski February 7, 2017 The Honourable Kathleen Wynne, and The Honourable Charles Sousa, Premier of Ontario Minister of Finance Legislative Building 7 Queen's Park Crescent Queen's Park 7a' Floor Toronto, ON M7A 1A1 Toronto, ON M7A 1 Y6 Re: Carbon Tax Credits for Munici alitles j Dear Honourable Premier and Minister: Please be advised that, at its meeting held on February 1, 2017,the Neebing Municipal Council passed the following resolution for your consideration: Res.No.2017-01-027 Moved by: Councillor Butikofer Seconded by: Councillor Shott WHEREAS there are Provincial programs,including the Conservation Land Tax Incentive Program, and Provincial legislation which exempts some privately owned land parcels from all or some of the otherwise applicable municipal property taxes; AND WHEREAS Ontario's municipalities bear the costs of these programs by having to provide services to these lands without receiving any revenue to defray the costs of those services; AND WHEREAS Ontario is in the process of implementing a system of carbon taxes and carbon tax credits; AND WHEREAS certain lands,such as vacant forested or cleared lands,may be eligible for carbon tax credits; AND WHEREAS the benefit of a carbon tax credit may,at no expense to the Province,defray some or all of the costs to Ontario's municipalities for servicingtax exempt land; Townships of Blake,Crooks,Pardee,Pearson and Scoble THEREFORE BE IT RESOLVED THAT The Corporation of the Municipality of Neebing respectfully requests the Premier,the Minister of Finance and the Legislature,when consideringthe policies associated with carbon taxes and carbon tax credits,to accrue any carbon tax credits applicable to tax-exempt private properties within Ontario municipalities,to the Municipality in which the land is situate,rather than to the property owner; AND THATthis resolution be sent to the Premier,the Minister of Finance,AMO,NOMA,the Thunder Bay District Municipal League;and all Ontario Municipalities for consideration and support. Neebing Council respectfully requests a formal, written response. All of the above is respectfully submitted. Yours truly, Rosalie A. Evans Solicitor-Clerk cc. Association of Municipalities of Ontario Attention: Pat Vanini, Executive Director 200 University Avenue, Suite 801 Toronto, ON M5H 3C6 Northwestern Ontario Municipal Association Attention: Kristen Oliver P.O. Box 10308 Thunder Bay, ON P7B 5T8 Thunder Bay District Municipal League c/o Beth Stewart R.RV Kakabeka Palls, Ontario POT 1WO All Ontario Municipalities (by email only) Townships of Blake,crooks,Pardee,Pearson and 5coble Optimist Club of Feat Lorne, one, 45-257 142 Chestnut Street West Lorne ON NON 2P® )tired Rees President 226-3784424 February 8,2017 To whom it might concern: Further to our letter on December 28,2016,we have found another group that does timing of races and their cost is$140 per runner with no'minimurn fee. We would also have to buy-tear away bibs but there is a place that will sell bibs for 30 cents each. That makes the total cost per runner at$1:70. Last year the cost was$15 per runner. The group has been timing races since 1992 with races up to 2000 runners,and with comMents'from runners who have run in races that they have timed,the race committee is Confident that they wifl do an acceptable lob. The race committee,which is.made up of optimist members and several runners,.feel that in order to bring in more runners we need to offer a 21 km half marathon race. W.e do-not have time this year to measure and promote the 21 km race,but we would like to have it officially measured and ready to promote for next year: The cost of measuring has been quoted at$1375. Certification is good for 10 years.The measurer puts a steel peg in the ground beside each km so that each km can be found even after re-pavement. As you can add up and see,both items above are in the range of the$1500 requested in the first letter We would request that you cover the cost of the run and the measuring of the 21:km route which may run over the$1500 by a srnall amount. Thank you for your consideration. Ken Neil Member Race committee OPTIMIST INTERNATIONAL 1230 Talbot Street, St. Thomas, ON N5P 1 G9 D-3 p: 1.800.922.0096 f: 519.633.0468 LGIN ST.THOMAS - PUBLIC BEAL714 elglnhealtl h L.on.ca �/�GIpY February 8, 2077 To Each Municipality in Elgin Count p Y 9 Y Re: Municipal Confinement of Dogs and Cats in Elgin County Under The Communicable Disease Regulation The goal.of the Rabies Prevention and Control Program implemented by Elgin St Thomas Public Health is to prevent the occurrence of rabies in humans. One strategy used by the Health Unit to achieve this goal is to observe all cats and dogs, which have bitten or scratched a human for a period of ten days. A healthy animal at the end of ten days verifies that the animal did not transfer rabies at the time of the incident and the administration of a series of post exposure treatment is not required for the victim. In most instances, the do g or cat can be observed and confined by the person who owns or has care or custody of the animal. Occasionally, however, there are instances when the animal may not be confined b the owner. Stray animals, animals that are Y Y Y exhibiting symptoms of illness or animals belonging to owners who are unlikely to confine their cat or do have to be confined at a pound or veterinary hospital. g p rY p The cost of confining the animal at a pound or veterinary hospital under these circumstances is a municipal responsibility, as per the Ontario Communicable Disease Regulation 557 established under the Health Protection and Promotion Act as noted below: A medical officer of health who is of the opinion that a.dog or cat may be rabid shall cause the dog or cat to be confined and isolated for at least ten days from all animals and persons, except the person caring for the dog or cat, (a) at the place of residence of the person caring for the dog or cat, if the dog or cat is free from symptoms of any disease; or (b)in a pound or veterinary hospital at the expense of the municipality in which the person caring for the dog or cat resides if the dog or cat exhibits symptoms of any disease or if, in the opinion of the medical officer of health, the person is unlikely to confine and isolate the dog or , cat R.R.D. 1990, Reg. 557, s. 3 (2). z :k n r, r" 4 m February 8, 2017 PEA Page 2 of 2 1 rP The Health Unit will investigate each situation to ensure that all possible solutions have been considered before confinement at the expense of a municipality is required. To ensure that staff at Elgin St. Thomas Public Health have accurate municipal contact information, please provide the name and phone number(both for regular business hours and after hours) for the person who will arrange for the care of an animal during the observation period on behalf of the municipality. This information can be provided via email (Imcvety@elginhealth.on.ca) or by phone 519-631-9900, Ext.1225. This letter is a reminder of our mutual responsibilities under these circumstances and to facilitate an understanding of when and why municipalities may be asked to confine a biting animal at the municipality's expense. For consultation I may be reached by telephone at '(519) 631-9900, Ext.1277 or by email at apowell @ elginhealth.on.ca Sincerely, Andrew Powell, BHSc, CPHI(c) Manager, Health Protection Programs Environmental Health and Tobacco Enforcement AP/lm t S y4, 11 5 I l tifrY+L. D-t From: Sent: Frivay, February 10, 2017 9:01 AM To: Subject: AMC]v Legislative express If this email does not display properlyr please view our online v n. x February 10,2017 AMCTO LEGISLATIVE EXPRESS In this Issue... FR—JEolicy S otli ht: AMCTO Releases Re ort on the Munici al Re ortin Burden FE—iPolicL Updates = Bills and Lawmaking H ^ Resources 3AMCTO Update 0 `: Contact Us Here is a summary of the most relevant developments from the month of January: Policy Spotlight: AMCTO Releases Report on the Municipal Reporting Burden AMCTO is pleased to release a new research paper, Searing the Burden:An Overview of Municipal Reporting to the Province. For years municipalities in Ontario have been straining under the range of reporting that they are required to submit to the province. This paper provides an overview of the municipal reporting burden in Ontario. Its goal is to provoke a conversation about how to reimagine the reporting relationship between municipalities and the province. Key findings of the reporting include: 1. Reporting negatively impacts service delivery and prevents municipalities from innovating and preparing for the future 2. Reporting is excessive and onerous 3. The purpose of reporting is often unclear 1 4. Municipal-provincial reporting is highly fragmented 5. Municipalities think reporting is important Read this report here. Policy Updates: AMCTO Presents Recommendations for 2017 Budget: AMCTO presented its pre-budget submission before the Standing Committee on Finance and Economic Affairs, during their hearings in London Ontario. - Government of Ontario Increasing Gas Tax Funding: The province announced that it is going to increase gas tax funding for the 100 cities and towns across,the province that use this type of financing for their transit systems. AMO Releases Pre-budget Submission: The Association of Municipalities Ontario(AMO) released its 2017 provincial pre-budget submission. Province Rejects Toronto's Road Toll Proposal: The Government of Ontario announced that it won't approve the City of Toronto's plan to use road tolls on the Don Valley Parkway and Gardiner Expressway. Municipalities to Gain Power to Deny Licence Plates for Unpaid Speeding Tickets: Under a new regulation, currently being considered by the Ministry of Transportation, municipalities will gain the power to deny licence plates to drivers with unpaid speeding tickets. Province Renews RED Program: The government of Ontario is renewing its Rural Economic Development (RED) program, which is designed to attract investment, create jobs and boost economic growth in rural communities. Province Announces New Natural Gas Grant Program: The government of Ontario has announced a new natural gas grant program that will provide$100 million in funding to expand natural gas into communities that do not currently have service. First Ministers Reach Climate Deal: Prime Minister Justin Trudeau and most of Canada's provincial premiers signed a pan-Canadian climate deal last week. Auditor General Releases Annual Report: Last week Ontario Auditor General (AG) Bonnie Lysyk released her 2016 annual report. New Poll Shows Support for Wind Turbines: New polling, released by Forum Research, shows relatively strong support for the use of wind turbines. Support for Road Tolls Sharply Divided: Recently released public polling shows that support for the use of road tolls in the GTHA is deeply divided, with drivers the least supportive and cyclists the most supportive. Bills and Lawmaking List of Bills Passed During the Fall Sitting: Ontario's legislature passed 19 bills during its fall sitting, on issues ranging from energy to housing. Resources 2 Election Express on New Legislation and a New Municipal Election Calendar: The AMCTO Elections Focus Group is excited to engage members once again with a series of Municipal Elections Expresses throughout this coming year. Making Open Government Work: A new report, published by the Brookings Institute, has identified six features of open government programs that give them the highest likelihood of success. Applications Open for Seniors Community Grant Program: The Ontario Seniors' Secretariat is now accepting applications the Seniors Community Grant Program. Annotated Versions of MA and MCIA, as Amended by Bill 68: As Bill 68 moves through the legislative process we're happy to share annotated versions of the Municipal Act and Municipal Conflict of Interest Act with the proposed amendments in track changes: Event: Climate Risk Management Strategies for Municipalities: The Institute on Municipal Finance and Governance is hosting an event on how municipalities can better prepare themselves for extreme weather as the global climate shifts. AMCTO Update For real-time updates and analysis on policy and legislation that impacts local government in Ontario, follow AMCTO's polipy blo . Contact Us Eric Muller, Policy Advisor emuller amcto.com 905-602-4294 ext. 234 Follow AMCTO on Twitter! AMCTO — The Municipal Experts 2680 Skymark Avenue Suite# 610, Mississauga ON L4W-5L6 Phone - 905-602-4294 1 Fax -905-602-4295 Send to a friend I Unsubscribe x 0 3 From: , Sent: Monrlot1 February 13 2017 3:32 FM To: Subject: A Message from the CEO View this email in Vour browser Resource Productivity Off ice de la Productivite et de & Recovery Authority la Recuperation des Ressources February 13, 2017 "The old order changeth, yielding place to the new." Alfred, Lord Tennyson, 1884 As some may recall, I joined Waste Diversion Ontario as CEO in June 2011 - almost 6 years ago. Today I want to inform you that I will be leaving the Authority as CEO on March 31, 2017. Tennyson was right. Things indeed change and that which is new takes its place. In the case of waste diversion, the old order involved a range of players and recycled products, with an according array of accountabilities and experiences. Over the past several years the management of Ontario's waste diversion under WDO's oversight has grown in strength and diversity thanks to the dedication and professionalism of the stakeholders who have worked to divert as much material from our landfills as possible. This Authority's staff epitomize that dedication and professionalism. Theirs is a talented and hard-working team. Collectively and individually they have created an office culture that takes the work seriously, but seldom themselves. Their ability to laugh, to keep their work in perspective and to support each other makes them a special group. I shall miss them. I shall also miss working with a very dedicated and skilled Board at WDO. They brought outstanding leadership experience and governance skills to the complex issues and lengthy agendas they were asked to address. This work is not easy, nor is yours. It is demanding, complicated and, at times, even controversial. It involves countless discussions, reports, trips and meetings. It combines the . 1 work of policy leaders in government with the committed players on the front-line. It consumes the energy and effort of municipal staff and operators, privately awned and operated collectors and haulers, as well as processors working in the Blue Box , e-waste, used tire and municipal household waste sectors. Sometimes our work peeks into the public realm, but most of the time we operate well below the public radar, performing an important if seldom highlighted public service. The work goes on even as things change: new legislation and a new Authority are now well launched and led, Waste Diversion Ontario has transitioned into its new role. The new Board will now move the Authority forward under its important oversight mandate. Suffice it to say, it has been my privilege to work with them - with all of you - in this sector. As I head off to seek my own new world, I know two things: first, that skilled hands will continue running this important Authority; and second, that positive change never goes backward! My sincere thanks to you all and my best wishes as you continue moving forward with your important work. Regards, Michael Scott, CEO Want to change how you receive these emails? You can update your preferences or unsubscribe from this list Our mailing address is: 4711 Yonge Street, Suite 1102, Toronto ON M2N 61K8 Copyright©2077 Resource Productivity&Recovery Authority, Ali rights reserved. 2 D � 68� k9o�pQe �� �¢aeaaoau�elcaeo Qraeda Lower Thames C,,- �consenwit on Media Release For Immediate Release February 17, 2017 "Conservation Authority Budget Approved for 2097" LTVCA Holds Annual General Meeting RidgetoWn - The Lower Thames Valley Conservation Authority (LTVCA) held its Annual General Meeting(AGM)on February 16 at the .i'f., University of Guelph Ridgetown Campus in the Municipality of Chatham-Kent. Linda McKinlay was elected as Chair and Hilda MacDonald as Vice-chair for 2017. Mrs. McKinlay is a Municipal Councillor for the Town of Lakeshore and Mrs. MacDonald is Deputy Mayor of the Municipality of Leamington. The 2017 budget of$3,097,028 received approval at the AGM. The budget represents an increase of$71,006 or 2.35%in overall spending in comparison to the 2016 approved budget of$3,026,022.The corresponding increase in the municipal levy is $32,874 or 2.14%.The 10 member municipalities of the Lower Thames Valley Conservation Authority include Chatham-Kent, Dutton Dunwich, Lakeshore, Leamington, London, Middlesex Centre,Southwest Middlesex, Southwold, Strathroy-Caradoc and West Elgin. Chatham-Kent appoints three representatives to the LTVCA Board while the remaining nine municipalities appoint one representative each for up to a three-year term. Guest Speaker Scott Gillingwater-Species at Risk Biologist with the Upper Thames River Conservation Authority provided an informative presentation on Reptiles at Risk in Southwestern Ontario. His presentation was followed by the Greening Partnership Environmental Award for Landowner Stewardship,awarded to Peter and Jacqueline Cameron, and Dan and Chris Peltier. The 2016 Annual Report emphasized the benefits of the investment in the flood control structures of the lower Thames watershed and the monitoring of watershed conditions over the past year. Additional highlights of the year included the LTVCA undertaking 1,864 regulatory and municipal plan review services,the provision of $922,000 of stewardship grant assistance to 200 landowners,the planting of 128,000 trees,and the natural restoration of 152 hectares. Forty-two hectares of the invasive plant Phragmites Australis were controlled,22 hectares of wetlands were created and 15 hectares of tallgrass prairie were planted. Eight thousand students engaged in the LTVCA's education programs and over 14,000 people enjoyed camping at 4 conservation authority campgrounds in 2016. Also recognized were the more than 700 volunteers who gave 5,500 hours of their time and the 42 funding partners of the Conservation Authority that provided an additional$2.1 M for watershed conservation. In the words of Vice-Chair Hilda MacDonald, "The guest list of the annual meeting of the LTVCA is a fine example of how well the Conservation Authority works with its community partners. From municipal leaders, to provincial agencies, to concerned and affected residents, to utility partners, all shared in the support of the LTVCA by attending the event." For further information, please contact: Don Pearson, General-Manager/Secretary-Treasurer Lower Thames Valley Conservation Authority Tel: 519-354-7310(Administration Office) info Mltvca.ca www.itvca.ca -30- 100 Thames Street, Chatham,ON N7L2Y8 • www.ltvca.ca Phone:519-354-7310 - Fax:519-352-3435 e E-mail: admin @Itvca.ca �l Aldborough Public School 11443 Furnivai Road,RR3, Rodney ON NOi.2CO Phone: 519-785-0811 Fax:519-785-2143 Principal:Mr.David Fife Secretary:Ms.Anne Morrisey To whom it may concern The A.V.P.0 would like to reserve the Rodney Recreation Center for our annual Scaring Dance for Thursday March 9,2017. We would need this from the hour of 4pm until about 10pm. Our dance will be held from 5pm-8:30pm with a DJ and food. The extra hours are for preparation and cleanup. The profits made from this dance will be going toward new playground equipment for the JK/5K play area. With that being said,it would greatly be appreciated if the rate of the rental for the recreation center be waived,so we may keep that money to go towards the equipment. if there are any questions you may contact Kelly Towers or myself. You can reach Kelly at 519-777-2179,or myself at 519-949-0065. We thank you in advanced for your consideration of this matter. Yours truly L Trin Hill Chair of AVPC MUNICIPALITY OF WEST ELGIN PAYMENT RECEWED FED 1,6 2011,�r1 PER—COC C THANK YOU 1 " MIN `1 { - BEARING N�l THE ON, BURDEN r f ! / AN OVERVIEW OF MUNICIPAL REPORTING TO THE PROVINCE �1 AMCTO SUMMARY REPORT ��� THE MUNICIPAL EXPERTS Acknowledgements: Lead Researcher DEVAN LOBO AMCTO would like to thank the following reviewers for providing their support and feedback for this re- search project. JEFF ABRAMS, PETER LOEWEN ZAC SPICER, City Clerk, Director at School of Public Policy Assistant Professor of Political City of Vaughan &Governance and Associate Science, Professor of Political Science, Brock University University of Toronto We would also like to extend our sincere thanks to the public servants across the province who completed our survey,participated in interviews and focus groups.A special thanks to the following municipalities for helping to facilitate this research: MUNICIPALITY OF BAYHAM CITY OF OSHAWA MUNICIPALITY OF WAWA COUNTY OF GREY TOWNSHIP OF PUSLINCH REGIONAL MUNICIPALITY OF YORK Please note that the conclusions,recommendations,and opinions expressed in this report belong to AMCTO and do not necessarily reflect the views of the individual reviewers or municipalities who partici- pated in this research. pmq'0`0 000 AMCTO 100 THE MUNICIPAL EXPERTS INTRODUCTION Every day in communities across Ontario local governments work hard to deliver crucial services to their citi- zens. Most of this is tangible and visible. garbage trucks collect trash,police officers patrol the streets, and road crews fix potholes.However,a key feature of municipal service delivery—municipal reporting to the province—is not visible to even well-informed citizens.Reporting is both important and necessary.It helps the province to en- sure accountability,monitor performance of funded programs,and ensure that transferred money is being spent appropriately. However, over time municipal reporting has become unwieldy. New regulations, funding agree- ments and programs have made municipal-provincial relations more complex.As new requirements were added, too few were taken away. Steadily municipalities became deeply over regulated and burdened with requirements to report to the province on hundreds of programs and services. Governments at all three levels in Canada have entered a period where evolution and change are imperative. Steep fiscal pressures, rapid technological and demographic change, globalization and the spread of populism have all dramatically altered the environment in which they deliver services and govern. Intergovernmental rela- tionships must also evolve and adapt to the meet the changing demands of Ontarians. Far from achieving the goals of good governance and ac- Accountability is essential,but we often countability, municipal-provincial reporting in Ontario treat that goal as an absolute good. now hinders the ability of municipalities to function like Taxpayers expect excellent management responsible orders of government. Reporting threatens to weaken municipal productivity at a time when munici- and transparent procurement,but all palities must modernize to face increasing demands. This exclusive focus on rigorous financial report provides an overview of the municipal reporting reporting and compliance requires a burden. it's based on interviews and focus groups with mu- nicipalities and municipal public servants from across the significant investment of time,energy province. Its goal is to provoke a conversation about how to and resources that IS Subject to reimagine the reporting relationship between municipaii- diminishing returns. 9 9 ties and the province. DRUMMOND REPORT,2012 BEARING THE BURDEN:AN OVERVIEW OF MUNICIPAL REPORTING TOTHE PROVINCE 1 1 PRECEDENTS FOR REFORM Wh]e bringing meaningful change to the municipal reporting burden will be no easy task, over the past decade the government has demonstrated that it can tackle difficult challenges. Below are a few examples. Open for Business: The government of Ontario has made a valuable contribution to reducing and streamlining regulation and reform for the private sector. In 2008 the govemment unveiled its Open for Business Strategy, which was designed to produce a regulatory environment more conducive to businesses. Open for Business is a government-wide burden reduction and service modernization effort, and includes the government's Red Tape Challenge, Regulatory Centre of Excellence, Regula- tory Modernization Committee, Government Modernization Fund, and Regulatory Burden Reduction Team.According to the Ministry of Economic Development and Growth,the government has achieved 50°/6 of its target to reduce the burden on businesses with $100 million in savings by 2011. In 2014 alone,five ministries worked together to help save $6 million and 150,000 horns for the businesses in Ontario.Similarly,in 2015,seventeen ministry initiatives saved $44 million and 2.3 million hours (Min- istry of Economic Development and Trade, 2015). TPAM:The Transfer Payment Administrative Modernization Initiative(TPAM),run by the Government of Ontario's Treasury Board Secretariat is designed to streamline and modernize the government's approach to managing its transfer payments. One of the elements of TPAM is a Transfer Payment Common Registration system JPCR); a one-window, online portal that enables organizations that receive transfer payments to maintain a single profile and allows this information to be accessed and used by all ministries.One of the goals of TPAM is to allow transfer payment recipients,such as munic- ipalities,to spend less time on administrative processes and more time on delivering services. METHODOLOGY The purpose of this report is to better understand the impact of municipal reporting to the province, and identify rec- ommendations to streamline and improve the effectiveness of reporting.The findings are based on interviews and focus groups with 29 local government professionals throughout July and August of 2016. This qualitative data was supple- mented by an online survey of municipal public servants from across the province,which received over 300 responses. Research respondents represented a wide cross-segment of Ontario's municipal sector,including a variety of population sizes,tiers,Y ears of employment in the sector,and regions of the province. LIMITATIONS While this research project was designed to provide a wholesome picture of municipal-provincial reporting in Ontario, several limitations must be acknowledged.The interviews and focus groups conducted for this project were conducted in six municipalities.` While this qualitative research was supplemented by a survey of municipal public servants from across the province,the conclusions presented in this report may not necessarily be representative of the experience of every municipality. In addition, while this project provides an overview of municipal reporting to the province,it does not cover reporting to the federal government(which is extensive).Nor does it cover the effect of regulations,either provincial or federal,on municipalities.These are both important topics in their own right. 1 The six municipalities included both upper and lower tier,small, medium,and large communities, and municipalities located in a number of regions of the province, including the north. BEARING THE BURDEN:AN OVERVIEW OF MUNICIPAL REPORTING TO THE PROVINCE 1 3 FINDINGS This section presents the key findings of this research project.Full research results,and a broader discussion of the con- text of municipal reporting can be found in the full technical report,which is located on the AMCTO website. 1.REPORTING NEGATIVELY IMPACTS SERVICE DELIVERY AND PREVENTS MUNICIPALITIES FROM INNOVATING AND PREPARING FOR THE FUTURE The most alarming finding that emerged from this research is that reporting to the province is negatively impacting the ability ` Time and resources are the biggest of municipalities to effectively deliver services to the citizens of drawbacks for municipalities when they their communities, and to plan,prepare and innovate for the are complying with reporting.It takes staff future.As seen in Figure 1,almost half of municipal public ser- vants surveyed for this project agree that provincial reporting away from working on service-delivery and impacts their ability to effectively deliver services.This finding improving municipal business. 7 7 was validated by interview and focus group respondents who talked at length about how reporting obligations frequently —FOCUS GROUP PARTICIPANT draw them away from their service-delivery responsibilities. FIGURE 1: PROVINCIAL REPORTING REQUIREMENTS ARE IMPACTING MY ABILITY TO PRODUCTIVELY DELIVER SERVICES a o . AGREE NEUTRAL DISAGREE 4 j BEARING THE BURDEN!AN OVERVIEW Of MUNICIPAL REPORTING TO THE PROVINCE 6 One of the main effects of reporting is that it sticks municipalities in a compliance,of- the-moment mentality,and prevents them from being proactive,and forward-looking. 9 9 --FOCUS GROUP PARTICIPANT Respondents noted that they are forced squeeze reporting into their already busy schedules.Their time is prioritized and primarily devoted to delivering services in the community,and they find it difficult to keep up with the reporting that they are responsible for.However,they recognize the need to fulfill reporting requirements,especially as they become increasingly linked to provincial funding agreements. In many cases municipalities expend substantial resources to manage and complete reporting bythe deadlines.They deal with this problem in a variety of ways,from working overtime to hiring consultants.Both solutions are financially costly,diverting scarce municipal resources away from core service delivery. Focus group and interview participants also emphasized that the amount of time they spend on reporting carries a broader and more profound implication for their municipality.Over and over again municipal public servants emphasized that in the current system the amount of time that they spent in reporting is preventing them from being able to plan for the future,and look for ways to innovate and improve.A fairly clear conclusion from this research is that reporting is a barrier to innovation.Every hour that is spent filling out reports to be sent the province is an hour not spent analyzing service-level data,conducting program reviews or consulting with stakeholders in the community.Some municipalities,especially those located in smaller communities,are so bogged down by reporting that they are forced to simply operate through business as usual.They don t have the time to think of the future because they are constantly looking back 2.REPORTING IS ONEROUS AND EXCESSIVE There was broad agreement amongst focus group,inter- view,and survey respondents that reporting is both oner- ous and excessive.Based on our research,we estimate that We estimate that the province collects at least the province collects at least 422 reports from municipal- 422 reports from municipalities every year(225 ities every year(225 separate reports,collected monthly, separate reports,collected monthly,quarterly, quarterly,biannually,and annually).We think that this biannually,and annually).We think that this is a is a conservative estimate. Consider that municipalities must complete reports for every environmental-related conservative estimate. l P site,wastewater facility,or long-term care home in their jurisdiction. Moreover,this number doesn't include re- ports submitted on a unique frequency,like grant-based reporting.A full list of reports that we have collected can be found on the AMCTO website. While no single municipality is responsible for filling out all 422 reports in any given year,we know from other estimates that some municipalities complete more than 200.The amount of reporting a municipality completes generally depends on the set of services they are responsible for Some are required to complete as few as 90 reports,while others complete more than 204. For instance,in 2012 the City of Toronto documented that they submit about 270 reports to 11 separate provincial ministries or agencies,not considering granted-based reporting or audits.Similarly,the Drummond Report identified that one Ontario mu- nicipality submits 287 reports to the province,every year. As seen in Figure 2,63%of survey respondents agreed with the statement that there are too many provincial reporting require- ments.Focus group and interview participants also agreed that there is more reporting now than 3-5 years ago,and that the trend seems to be for the province to consistently add new reporting requirements without taking many away.Reporting requirements are rarely if ever removed or streamlined.Even when reporting requirements are removed,there is usually a corresponding in- crease somewhere else.For instance,several respondents noted that when the Municipal Performance Measurement Program (MPMP)was removed,it didnit mitigate a corresponding increase in the difficultly of the Financial Information Return(FIR). BEARING THE BURDEN:AN OVERVIEW OF MUNICIPAL REPORTING TO THE PROVINCE 1 5 FIGURE 2:THERE ARE TOO MANY PROVINCIAL REPORTING REQUIREMENTS INo i ya1 '• d= AGREE NEITHER DISAGREE Reporting is also time consuming.For example,the Tong-Term Care Home Service Accountability Agreement takes municipal- ities anywhere from 21 to 45 days to complete for just one home.An overwhelming percentage of respondents believe provincial reporting takes too much time to complete,with 75%of survey respondents agreeingthat provincial reporting is too time consum- ing(Figure 3). FIGURE 3: PROVINCIAL REPORTING IS TOO TIME CONSUMING AGREE NEITHER DISAGREE While the volume of reporting was a key area of concern,so too was the difficulty and complexity of some of the reporting.The process of reporting is considerably more complex than simply filling out a form or template.Reporting requires data gathering, data input,and record keeping.As seen in Figure 4,about 73%of survey respondents from all categories agree that complying with reporting requirements is onerous.Only 9%disagreed Many respondents felt that the time and resources spent on reporting outweighed the benefit,or was not proportional to the program or service being reported on.Some described the report that they are responsible for as frustrating to complete,bringing them little or no added benefit,and taking time away from what they view as their actual job. Some reporting requirements are described as straightforward and clear in terms of determining what is required. Others, however,are vague and leave crucial details up to a inunicipality�s interpretation.For instance,respondents noted that com- pliance reporting for environmental assessments come with vague instructions,that ask for information based on what the municipality believes is"sufficient."In these cases,provincial staff are often not able to provide useful clarification.To mitigate this uncertainty,many municipalities go above and beyond what they think is necessary to ensure that they've met the require- 6 1 BEARING THE BURDEN:AN OVERVIEW OF MUNICIPAL REPORTING TO THE PROVINCE ments.One focus group respondent talked about sending huge stacks of binders to the province to ensure that all of their bases were covered.Should questions or problems arise with reporting,respondents said that when they seek clarification or support from provincial ministries or agencies the response is inconsistent.While some ministries and agencies are helpful,others were reported to be unreliable,slow and unhelpful.Some respondents indicated that it is common for municipal public servants to use their informal networks instead of official ministry contacts when they have questions about reporting. FIGURE 4: COMPLYING WITH PROVINCIAL REPORTING REQUIREMENTS IS ONEROUS I AGREE NEITHER DISAGREE As seen in Figure S,every municipality faces its own unique challenges.Smaller municipalities have fewer coordination challenges but have less capacity and fewer resources to deal with reporting challenges.Conversely larger municipalities have greater staff capacity and resources but face more complex coordination challenges.Similar findings have been not- ed in the experience of provincial reporting to the federal government(Graefe et al.,2013,76). FIGURE 5: COMPLYING WITH PROVINCIAL REPORTING REQUIREMENTS IS ONEROUS, BY POPULATION SIZE Fewerthan ' 10,000 ' 10,000 F' -50,000 50,000 ' -100,000 ' 100,000 -250,0100 o% 250,000 ' or more AGREE NEITHER [4::° _ DISAGREE BEARING THE BURDEN:AN OVERVIEW OF MUNICIPAL REPORTING TO THE PROVINCE 7 Respondents describe feeling frustrated with report- ing,and note that it impacts their stress levels,mental It is more the case that reporting to the province health and ability to work effectively. As one senior municipal official noted, there are broader impacts is done because it is mandatory,not because it to the health of municipal employees associated with generates value.If municipalities saw the value being overworked. Several focus group respondents of the data they collect for reporting,they would also reported that reporting has made it difficult for them to recruit qualified staff. Most public servants be eager to coordinate,participate,and find the enter government to serve their community and utility of the reporting. 1 p work on programs and services that they think are important.They don t want to spend time filling out —FOCUS GROUP PARTICIPANT spreadsheets, or entering data into antiquated pro- vincial portals. 3.THE PURPOSE OF REPORTING IS OFTEN UNCLEAR In addition to the excessive amount of reporting that municipalities are subject to, research respondents also fre- quently acknowledged that they often didnt know the purpose of reporting.While the process of reporting can help municipalities become aware of inefficiencies,measure their progress,inform program decisions,or learn more about potential problems with the programs and services they deliver,our research suggests that this is the exception rather than the rule. Respondents painted a clear picture:in most instances municipalities derive little benefit from the re- porting that they do,rarely have a good sense of what it is being used for,and are deeply sceptical that the information is actually being used. Respondents also voiced very clearly that they wish the information that they were reporting was useful for the work that they do.In fact,many respondents indicated that they would be more enthusiastic about reporting if there was mutual benefit for both the province and municipality.However, as seen in Figure 6,public servants consider reporting to bring little or no value to their work,with only 21%of respondents selecting affirmative options. One of the reasons why reporting brings little value to municipalities,is that the information reported to the prov- ince is rarely shared back with them.Numerous respondents indicated that it would be really helpful for them if data that they report to the province was published or shared in some form, so that they could benchmark or compare themselves against other municipalities. Even in the limited number of circumstances where data is shared back with the sector,many municipal public servants feel that the data is inconsistent,preventing true"apples to apples" comparisons. FIGURE 6: RATE THE VALUE THAT REPORTING GENERALLY BRINGS TO YOUR WORK 2% MAJOR MODERATE NEUTRAL MINOR NONE 8 1 BEARING THE BURDEN:AN OVERVIEW OF MUNICIPAL REPORTING TO THE PROVINCE FIGURE 7: IT IS UNCLEAR HOW THE DATA I SUBMIT IS USED mmw- AGREE NEITHER DISAGREE However,perhaps a more significant problem underlying the municipal-provincial reporting relationship is that most municipal public servants don't know how the data the province is collecting is being used,or why it is being collected. This perception is confirmed by survey data,which shows that 81%of respondents agree that it is unclear how the data they submit as part of provincial reports is being used(Figure 7). One interview participant noted that while there One major struggle is that municipalities don't are circumstances where it seems like data the province collects is being used for program deci- always know what the data is used for,and the sions, in other circumstances reporting seems to province doesn't communicate about the value of be used more for"surveillance"and accountability. the information that is being collected. P P The Drummond Report reached a similar conclu- sion,noting that"information reported is often,not _FOCUS GROUP PARTICIPANT used at the other end to influence changes in policy or service delivery' (Drummond et al.,2012, 127). 4.MUNICIPAL-PROVINCIAL REPORTING IS HIGHLY FRAGMENTED One possible reason why the province has been unable to communicate the value of reporting is that it is so fragment- ed that the even the province doesn't have a clear picture of the scale and scope of municipal reporting.Municipalities submit reports to at least 34 different ministries and agencies. Many ministries and agencies approach reporting in different ways, sometimes resulting in redundant requests for the same information. For example, data required for reporting on long-term care homes is duplicated in the Ontario Healthcare Reporting Standards and the Long-Term Care Service Accountability agreement,or simply in the quarterly and then annual reports on the same program.This is just one example of many,where municipalities submit the same data to different ministries,or to the same ministry in different reports. The features of each report can also differ greatly making reporting even more onerous for municipalities.Reports are submitted to different provincial ministries or agencies at different points in time,some monthly,some quarterly,some bi-annually,and others annually or a combination.Provincial bodies do not appear to coordinate or create common stan- dards for reporting results. Respondents described a picture where the government's left hand often doesnt know what the right hand is doing.The reporting architecture is so fragmented that municipal staff spend time seeking clarification from various agencies and ministries, reporting the same data multiple times, and constantly grappling with new and inconsistent reporting formats.Simply glancing at the list of reports that we have assembled paints a clear picture of how expansive and fragmented reporting has become. BEARING THE BURDEN:AN OVERVIEW OF MUNICIPAL REPORTING TO THE PROVINCE 1 9 1 - The way that municipalities handle their reporting requirements is also highly varied.Every municipality handles munic- ipal reporting in a slightly different way.Their response largely depends on their size,organizational structure,capacity, knowledge and skills,technological capacity,and annual revenue. In the interviews and focus groups conducted for this report,we discovered that in small municipalities reporting is usually completed by a smaller number of staff, though they still likely have to collect data from other departments.At the other end of the spectrum,larger municipalities used a more decentralized approach to reporting where individual departments were responsible for reporting in their own ar- eas.One commonality was that in more technical areas(such as wastewater),those with the relevant technical experience were most likely to be completing reporting requirements. 5.MUNICIPALITIES THINK REPORTING IS IMPORTANT Finally, despite all the concerns that respondents expressed, and all the issues currently associated with reporting, there is a strong belief amongst municipal public servants that reporting is important. As seen in Figure 8, 80%of survey respondents agree that reporting is important;only 8% disagree.This message was confirmed in interviews and focus group conversations. Respondents frequently expressed a recognition that certain reporting requirements are important and necessary, and that as a principle,reporting is an important component of intergovernmental arrangements.Respondents were able to identify a number of reporting processes that offered them opportunities to improve their core business. However, the elements of reporting that are useful are vastly overshadowed by the elements that are illogical and deeply frustrating to municipal officials. There is no debate about whether or not reporting is important.The question is really to what extent is it useful and pro- ductive,and to what extent does it actually lead to worse outcomes for municipalities and the citizens that they serve.As noted by one focus group participant,"most public servants want to serve their communities,not fill out reports."The important challenge going forward is to identify and preserve the important and productive elements of reporting,and look for opportunities to streamline and improve the duplication and waste. FIGURE 8: COMPLYING WITH PROVINCIAL REPORTING IS IMPORTANT AGREE NEITHER DISAGREE 10 BEARING THE BURDEN:AN OVERVIEW OF MUNICIPAL RFPORTING TO THE PROVINCE RECOMMENDATIONS The focus of this research project was to better understand the municipal reporting problem in Ontario. Throughout several months of research and conversations with municipal officials,we were also able to identify a series of recommen- dations that we believe can begin to move this issue forward. FOR THE PROVINCE: 1.Establish and maintain a comprehensive list of provincially required reporting for municipalities. The key to solving any L L Best system would be for the province to problem is to first understand it To that end,the province should have a centralized system for data that work towards creating a cross-ministry list that catalogues all the is reported,and then disseminated from reports that provincial ministries require municipalities to sub- nut.We think that the Treasury Board Policy Suite's Inventory and ministry-to-ministry based on their need. Schedule of reports that the federal government is required to pro- This would allow municipalities to only duce would be a good model to foliow.1 report information once,rather than a 2.Explore more effective forms of reporting.There are anumber number of times to different bodies. I I of ways that the government could ensure that it is accomplishing its goals of monitoring policy progress,compliance and account- —INTERVIEW PARTICIPANT ability at the local level,while not requiring municipalities to fill out an endless number of reports.For example,one option would be to establish a list of priority indicators that municipalities report on,allowing the multiple provincial ministries and external stakeholders to easily access data,and removing the requirement for municipalities to report the same data multiple times to mul- tiple ministries.In the United Kingdom,a single data list exists naming the datasets and each indicator that local governments are required to submit to the central government.Having the list allowed the government to eliminate 81 reporting requirements since summer 2010,and scale down another 34 requirements'Another option,is a central data portal,similar to what is being used for TPAM,where municipalities report important data that could then be accessed by provincial ministries. 3.Recognize the burden and look for opportunities to streamline and reduce the regulatory and reporting regime for Ontar- io's municipalities.The province needs to demonstrate that any new reporting requirements are necessary,and recognize that re- porting imposes a heavy burden on municipalities.We urge the government to strike a working group or committee to review and reduce the number of municipal reporting requirements.Ontario should also look to the United Kingdom,where the government developed a New Burden Doctrine,setting out a process for assessing new burdens and ensuring any new burden is fully funded.' The government should also increase the extent to which it consults with the municipal sector, and approach munici- pal-provincial reporting as a partnership between two levels of government working at a common purpose.The province 2 For Inventory,see http://www.tbs-sct.gc.ca/ip-pi/trans/Cal-eng.asp 3 Department for Communities and Local Government,"2010 to 2015 Government Policy:Local Council Transparency and Accountability;'UK Government,2015,Appendix 5 4 Department for Communities and Local Government,"New Burdens Doctrine:Guidance for Government Departments,"UK Govern- ment,2011,4 BEARING THE BURDEN:AN OVERVIEW OF MUNICIPAL REPORTING TO THE PROVINCE 1 11 1 and municipalities should conduct open discussions surrounding current reporting requirements, upcoming changes or the introduction of any new reporting requirements.The government should also develop a review mechanism for any new reporting requirements that it plans to assign municipalities. 4.Communicate the purpose and value of reporting and look for opportunities to share aggregated reporting data with mu- nicipalities.For reporting to be successful,both the province and especially municipalities need to understand why data is being collected,or what it is going to be used for.Simply sharing with rnimicipalities what the data is used for and its importance may provide a reporting incentive,helping encourage municipalities to complete reporting on-tune and with accuracy.We also heard repeatedly from municipal officials throughout the course of this research that the best way to create buy-in for reporting is to make the data useful for them.One way to do this,is to share an aggregated version of some of the data that is being reported so that municipalities can use it to get a better sense ofwhere they stand compared to other municipalities in the province,and look for op- portunities to share best-practices.Municipalities are looking for a joint benefit in reporting,but it is up to the province to create it FOR MUNICIPALITIES: 1.Work to understand your municipality's reporting obligations and practices.if they have not already,municipalities should learn more about and assess their internal reporting responsibilities and practices.While working with the prov- ince to improve the nature of municipal reporting,municipalities should also assess their own goals and strengths and look for ways to be more effective in the way that they approach reporting.The research conducted for this study revealed that reporting in most municipalities is decentralized across the organization.While this may make practical sense for the organization,it likely also means that senior municipal officials don't have a clear picture about how reporting is affecting their community.Municipalities should try and get a comprehensive sense of their reporting systems and practices.Do- ing so will allow them to look for ways to optimize,and have better conversations with the province about the amount of reporting that they as a municipality are doing. FIGURE 9: DOES YOUR MUNICIPALITY HAVE A CENTRAL APPROACH FOR DATA MANAGEMENT? e '3 YES CURRENTLY NO DEVELOPING ONE 2.Develop data management approaches to improve quantitative records and optimize qualitative inputs within re- porting requirements.Only about 19%of municipalities surveyed for this project indicated that they have a central data management system,while 51%do not(see Figure 9).Those municipalities that have invested in a rigorous centralized data management system find reporting relatively less onerous and program level data easier to obtain than those without one.In addition,staff from municipalities with centralized data management approaches express relatively less agreement with the statement that provincially required reporting impacts their ability to productively deliver services. It seems clear from our survey results that more municipalities need to think about the way that they manage and oper- ationalize data.One small Ontario municipality reports that they worked to save and find money in their budget to pur- chase a central software system.The system allows municipal staff to share and access data,which saved them a significant percentage of their budget and now reporting is less burdensome and they can more easily fulfill reporting requirements. A record management and data management system can help municipal staff quickly and easily share reporting data. Systems may be expensive and require planning and investment,but will likely see cost savings from better coordination and access to needed data. 12 1 BEARING THE BURDEN:AN OVERVIEW OF MUNICIPAL REPORTING TO THE PROVINCE i 0`0NICLUSION Understanding the characteristics of provincial-municipal reporting presented in this report is an important step to- wards a modernized reporting regime.This report reveals that municipalities view reporting as negatively impacting service delivery,onerous,burdensome,fragmented,without a clearly defined or communicated purpose,but nevertheless important. Recognizing and making changes to improve municipal reporting will not automatically solve the bigger policy issues that municipalities are tasked with,but it will give them the opportunity to mitigate barriers to effective service delivery. It will allow them to move away from focusing on historic activities and free up staff time and resources to develop inno- vative solutions that improve the lives of their citizens. BEARING THE BURDEN:AN OVERVIEW OF MUNICIPAL REPORTING TO THE PROVINCE 13 REFERENCES AMCTO,'AMCTO Submission on the Municipal Act&Municipal Conflict of Interest Act,'AMCTO,October 2015 Association of Municipalities of Ontario(AMO),'AMO's 2015 Pre-Budget Submission Outline;'2015 Association of Municipalities Ontario(AMO),What's Next Ontario?Imagining a prosperous future for our communities,2015 Canadian Union of Public Employees(CUPE),"Backgrounder—Social Assistance Management System;CUPE Research,January 2015 City of Greater Sudbury,"Open Data,Greater Sudbury,2016,https://wwwgreatersudburycal inside-city-hall/open-governrnent/open-data/ COte,Andre and Michael Fenn,Approaching an Inflection Point in Ontario's Provincial-Municipal Relations,'Department for Commu- nities and Local Government°2010 to 2015 Government Policy:Local Council Transparency and Accountability,"UK Government,2015 Department for Communities and Local Government,"New Burdens Doctrine:Guidance for Government Departments;UK Government,2011 Department of Education and Training,"Government Response to the Review of Reporting Requirements for Universities,"Australian Government,December 2013 Drummond,Don et al.,"Commission on the Reform of Ontario's Public Services;'Ontario Ministry of Finance,2012 Government of Canada,"Inventory and Schedule of Reporting Requirements,Government of Canada,March 2016,http://www.tbs- set.gc.ca/ip-pi/trans/cal-eng.asp Government of Canada,"Open Government Across Canada,Government of Canada,August 2016,http://open.canada.ca/en/maps/ open-data-canada Government of Ontario,`Business Growth Initiative;Queens Printer of Ontario,2016,https:/Iwww.ontu io.ca/page/businm-growth-initiative Government of Ontario, "Chief Digital Officer, Ontario," Queens Printer of Ontario, 2016, https-//www.ontario.calpage/ chief-digital-officer Government of Ontario,"Red Tape Challenge;Queen's Printer for Ontario,September 2016 Graefe, Peter, et al.,"Introduction: Accountability and Governance:' In Overpromising and Underperforming: Understanding and Evaluating New Intergovernmental Accountability Regimes,edited by Linda A White,et al.,3,30.IPAC,2013. Graves,Frank,"The EKOS poll:Democracy and the death of trust iPolitics,January 2,2014 Hardeman,Ernie,"Internal document shows"Open for Business"a sham;'Ernie Hardeman MPP News Release,March 3,2011 Johal,Sunil et al.,"Reprogramming Government for the Digital Era,"Mowat Centre,2011 Kitchen,Harry,"No Seniors'Specials:Financing Municipal Services in Aging Communities;IRPP Study,No.51,February 27,2015 Ministry of Economic Development&Growth,"Province Cuts Red Tape,Exceeds Savings Target;'Ontario News Release"June 30,2016 Ministry of Economic Development&Growth,Building a Better Business Climate for Ontario:2015 Burden Reduction Report,June 20,2015 MUNISCOPE AN ICURR SERVICE,"Senior staff attraction and retention measures in small rural municipalities"MUNISCOPE,April 2010 Wood,Kathryn,"Municipal Affordability One of a Series of White Papers on the Financial Sustainability of Local Governments in Eastern Ontario;'Eastern Ontario Warderis Caucus,2013 14 1 BEARING THE BURDEN:AN OVERVIEW OF MUNICIPAL REPORTING TO THE PROVINCE ABOUT AMCTO: AMCTO represents excellence in local government management and leadership. AMCTO has provid- ed education,accreditation, ieadership and implementation expertise for Ontario's municipal profes- sionals for over 75 years. With approximately 2,200 members working in 98 per cent of municipalities across Ontario,AMCTO is Canada's largest voluntary association of local government professionals, and the leading profes- sional development organization for municipal administrative staff. Our mission is to provide management and leadership service to municipal professionals through con- tinuous learning opportunities, member support, and legislative advocacy. CONTACT US " ' AMCTO d 2680 5kyrna 'k Avenue Suite 610 Mis'stssauga Ont�nolL4W 5L6 Tel 90b 1602 ,4294 Fax . .905 602-.4295 F ( ) I ( ) �� Wei www amcto co`m' '@arraco 4policy w �;}il�4k � ,�- a ,f 1 ! a t `� ' r' ` {,� ' ''�� I r ii - r! i };i,•ry � r y !,� •r •}^v..,f�� s -O ntra•Ct r [ �.,.�'c<,g :t �x i ovr more information about this paper c „ 4 r E iE x �!- 4 ng n�.r ^ti vp Pr ;.s' '{, E�>�"' sal -} s k-x'� �: si ,a u $ l ! u AL dam- C.MULLk�R , ,ey. •+ k� , t� dri - d .h,^Yai��r txs t.i „R VIM J. �. �Wr, ,.,i�. 5'� a�����h �•.s�:���, wNU `� � .r, ,�t.P,r ri.,, .� r.�� -�r a f.}'.rri,.+ r- ,�Ex ra i�, .s:3 � a��i:.�pJ l%G'C;�O'-'.rs`�M�,Iljl�7e1'Ya Gl'dse.C:ROrr�4RG:a�IO�1S .�r'� 1�,� POI�I'� �,�i. R:! ���,r� �'.� .tom' `r�fi:� ��� €'�= ut•�:i,+5�' i•" ;� �=�� ��'- e �ak r•,- `�- tro: 'r, a:#3i:' :d tY'- -� � �, w -��� x �k�� ;� ��'a ,�r{�,e,� �`C3.E"Aw t.' ,v '�:� ��'��a'�' 7•�'�;!}:r}.��'e � .� �� `a°�� .® ;a am�4{o�'c..orrt 9�.'•5�6©2-42.94ex,. ��� �` ��.em�.ull�e�r @arn���Lozco; ���(;'90�5�°.6® 429'4�xaZk4;� ,�_�- � • ,"� � , �i s- .';Q �I °5� ,z�' � '^yt., -r c�� E� av �:a's�, � ���` F rr,�)�� �� rani !j0.„k :��x�rt '`};:;zN-, r�'•� '� J!u^ ��s_''� �• J 'AS 2017 Town Hall Each year LAS tours the province to introduce Ontario municipalities to program and service opportunities aimed at helping them Save Money, Make Money&Build Capacity. In 2017 our sessions focus on new and improved service offerings - including two new road and street based services to assist with municipal asset management. join us for a few hours at the location nearest you and enjoy some lunch as we share information about programs&services designed to help you overcome some of your biggest challenges. Fleet Management Service low Sewer&Water Line Warranty Service Fleets are necessary to municipal operations, but Every year municipalities are inundated with calls emissions are not. Launched in January 2017, this about sewer and water lateral failures that are forward thinking service offers vehicle modelling & actually the responsibility of the resident. Learn monitoring to help municipalities manage and select how this service provides your residents with a low the most appropriate vehicle when electrifying their cost warranty option covering the cost of repair or fleets. Find out how this service can position your replacement of this critical infrastructure and how municipality as a leader in the fight against GFIG you can bring it to your municipality. emissions and climate change. Energy Training Roads Assessment Service %P11 LAS has expanded its energy-training portfolio to Roughly 113 of Ontario's roads are in poor to very make it easier for members to participate. LAS will poor condition and maintaining them chews up a come to your municipality with a workshop large portion of a municipal budget. Coming to customized to meet your specific needs. Learn Ontario municipalities in April 2017, this innovative about the new suite of energy training opportunities service assists with asset management, capital available to your municipality aimed at reducing planning and maintenance decisions related to one energy use and related costs. of the most important municipal assets— roads! Fuel In August of 2015, LAS added a second supplier to its fuel program to help lower fuel costs for Ontario ° municipalities. This session will outline the how the types program works,the fuel t es available, differences g between the two vendors, and explain the analysis process that determines just how much money your municipality could save. f f' f^ — e If. 4 f !.J T3� M y S _ ( �fil w, rte+ I; II 'LAS 2017 Town HaH Registration Form Please type or print clearly. Use one form per registrant. First Name Last Name Title Municipality/Organization Address Email Phone Dietary Restrictions Please select your preferred location: (a#session run 10.-00A M to I.-OOPM with lunch Included Registration +coffeeltea at 930AM) F-]Thursday, March 30, 2017 Oakville: Iroquois Ridge Community Centre 1051 Glenashton Dr,Oakville [:]Wednesday,April 12, 2017 North Bay: Best Western North Bay Hotel &Conference Centre 700 Lakeshore Dr, North Bay ❑Friday,April 21, 2017 Smiths Falls: Econo Lodge 33 Centre St,Smiths Falls MThursday, May 18, 2017 The Blue Mountains: Council Chamber,Town Hall 32 Mill St,Thornbury ❑Thursday, May 25, 2017 Clarington: South Courtice Arena 1595 Prestonvale Rd,Courtice Form can be faxed to 416-971-9372 or emailed to events@amo.on.ca By completing this registration form you are providing Local Authority Services(LAS)with consent to send information on all activities related to current and future information sessions. 32 A e Lft;a Local Authority Services 200 University Avenue, Suite 801 Toronto, Ontario, M51-1 3C6 T:416.971.9856 1 TFi 877.42B.6527 I F:416.971.9372 �YP j3i' SYLVIAJOH-ES s ir, jii- D ., e. r . February 2017 Thank you for your interest with my work at Queen's Park and in Dufferin-Caledon. MPP Jones asked to serve as Critic for Infrastructure On February 7t',my leader Patrick Brown asked me to serve as the PC Caucus' critic for the Ministry of Infrastructure. I am looking forward to take on this new challenge while I continue my role as Deputy Leader. Whether it is building a new hospital, or working with municipalities to build bridges,the decisions made at the Ministry of Infrastructure are essential to the future of our province. The recent report from the Auditor General raised a number of specific concerns about a lack of oversight of the province's many infrastructure projects. Ontarians deserve accountability and oversight so they can trust that their hard earned tax dollars are being spent well. Setting Priorities for the Spring Legislative Session This winter I have been hearing from Dufferin-Caledon residents about their concerns.Whether it is the highest electricity rates in North America or the Cap and Trade cash grab, business are losing confidence in Ontario's economy and residents are continuing to find it difficult to make ends meet. In fact according to the Ontario Chamber of Commerce only 24 per cent of businesses have confidence in Ontario's economy. I also had the opportunity to participate in the Pre-Budget Consultations of the Standing Committee on Finance and Economic Affairs. At the Standing Committee I heard from many organizations and individuals that there is a serious lack of action from this government regarding youth mental health and key infrastructure projects. It is time for the government to help Ontario's businesses and residents prosper. Family Skate in Grand Valley On Sunday February 19'h from 1:30-2:50pm I will be hosting a FREE Family Skate in Bolton at the Albion- Bolton Community Centre(150 Queen St S,Bolton). I hope to see you there. If you have any questions regarding the skate please call 1-800-265-1603. If you have time, please find below links to columns I have written in the past month. How to: Birth Certificates, It is Time To Act: Pre-Budget Committee Queen's Park Marks 100th Anniversga of Women's Right to Vote Words Matter: Quebec Ci Mos ue Shootin Sylvia Jones,MPP For more information on these issues and others please visit my website: www.s,r�lviajonesmup.ca My staff and I are available to assist you with questions or issues regarding the Ontario government. Please contact us at: 1-800-265-1603. If you no longer want to receive these updates, let us know by replying to this e-mail. �vl West Elgin Arena Board Regular Session February 14 2017 This regular session of the West Elgin Arena Board was called to order at 9:30 am with the following members present:Joe Seman,Johnathan Wolf, Ian Fleck,Jim Hathaway,Alphonse Willie,and Recreation Superintendent Jeff Slater. Item#1 Approval of Agenda: • The Recreation Superintendent indicated that the 2017 Arena Budget has to be added to the Agenda. Moved By:Jim Hathaway Seconded By: Ian Fleck The West Elgin Arena Board hereby resolves that the February 14 2017 Agenda be approved as amended. CARRIED Item#2 Disclosure of Pecuniary Interest: None noted at this time. Item#3 Delegations: There were no delegations present at this session. Item#4 Adoption of the Minutes: Moved By:Joe Seman Seconded By:Alphonse Willie The West Elgin Arena Board hereby resolves that the minutes of January 10,and January 17 2017 be approved as presented. CARRIED. Item#5 Accounts and Financial Reports: Moved By:Jim Hathaway Seconded By:Alphonse Willie The West Elgin Arena Board hereby resolves that the accounts in the amount of$29,349.85 be hereby approved for payment. CARRIED. Item#6 Business Arising from the Minutes: 1. 2017 Budget:The West Elgin Arena Board resolves that the revised 2017 Budget be accepted as presented. Moved By:Jim Hathaway Seconded By:Ian Fleck CARRIED. 2. West Elgin Skating Club:Arena Board member Jim Hathaway indicated that the Skating Club would like to reschedule their 2 hours of Saturday Ice time to another day during the week, most likely Monday.The Recreation Superintendent is to look into the feasibility of this request. Member Hathaway also inquired as to the possibility of increasing the ice rates.This matter was deferred to the June meeting. -z- Item#7 Correspondence: 1. Concession Operation:A letter was received regarding the 2017/2018 Operation of the Concession.The Board read and deferred to New Business. Item#8 New Business: 1. Concession Operation:The Recreation Superintendent presented a letter that was received via mail regarding the future operation of the concession in the Arena.The discussion resulted in the passing of the following resolution: Moved By:Joe Seman Seconded By:Alphonse Willie The West Elgin Arena Board hereby requests the Recreation Superintendent to contact the sender and discuss with the sender the requirements of the Arena Board and ask the sender to submit a proposal to the Arena Board if they are still interested. CARRIED. Item#9 Adjournment: Moved By:Joe Seman Second: By Alphonse Willie The West Elgin Arena Board hereby resolves that this session of the West Elgin Arena Board adjourn at this hour of 10:35 am and shall reconvene on March 14 2017 or at the call of the chair. CARRIED. Lower onsel vamon Board of Directors Meetin The Annual Meeting of the Lower Thames Valley Conservation Authority's Board of Directors was held at Willson Hall at the University of Guelph Ridgetown Campus at 2:00 P.M.on Thursday, February 16,2017. The following directors were in attendance: J. Kavelaars,T.Thompson,S. Pinsonneault, D. McKillop, H. McDonald,S. Caveney, M.Smibert,G. Bogart, R. Doane,and J.Wolf. 1. Call to Order 2. Adoption of Agenda I. S.Caveney—D. McKillop Moved that the agenda be adopted as presented. CARRIED 3. Disclosures of Conflicts of Interest None Declared. 4. Chair's Remarks The Chair, Mr.John Kavelaars welcomed the members,staff and guests to the Conservation Authority's Annual General Meeting. 5. Introduction of Guests Mr. Don Pearson to introduced the guests: • Bill Bruinink, Ska-Nah-Doht Village Advisory Committee • Darcy Fallon,Ska-Nah-Doht Village Advisory Committee • Bill Menzie, Municipal Enforcement Unit • Gord &Janis Hamilton, LENSLA • Dan&Chris Peltier, Greening Award Recipient • Sarah Judd, Greening Award Recipient • Allan Bogart, Friend • Dave Richards, Ministry of Natural Resources and Forestry • Bernard Wiehle, Mayor of the Municipality of West Elgin • Don Hector, Chatham-Kent Children's Water Festival • Marcelo Villanueva, Union Gas Ltd • Kyle Cronk, LENSLA • Ron Allensen, LENSLA • Adam Roffel, Representing MP Dave VanKesteren • John Fraser, Representing MPP Monte McNaughton • Pete&Jackie Cameron, Greening Award Recipient • Richard Wyma,General Manager, ERCA • Roy Weaver,Johnson Feduk King Accountants 1 I • Valerie Brannas,West Elgin property owner ■ Jenna Allain, Source Protection Coordinator, UTRCA ■ Tom Bain, Mayor of the Town of Lakeshore ■ Pat Watterworth,West Elgin property owner ■ Jordan Gray,Drainage Superintendent, Municipality of Chatham-Kent 6. Approval of Previous Meeting Minutes(Previously circulated) 2. G. Bogart—J.Wolf Moved that the minutes of the meeting of December 15,2016.be approved as circulated. CARRIED 7. Business Arising From the Minutes Mr. Don Pearson brought the Board members up to date on issues relating to the Harwich Tract parcel owned by MNRF, as discussed at the last meeting. There is no role for the LTVCA in this matter at this time. 8. Business for Approval 8.1) Presentations 8.1.1) 2016 Annual Report, present by Ms. Bonnie Carey 3. T.Thompson—S. Pinsonneault FMoved that the LTVCA's 2016 Annual Report be approved as presented. CARRIED 8.1.2) 2016 Audited Financial Statements, present by Mr. Roy Weaver 4. D. McKillop—M.Smibert Moved that the LTVCA's 2016 Audited Financial Statements be approved as presented. CARRIED 8.2) Election of Officers Mr. Don Pearson assumed the chair for the elections and declared all elected offices, positions and appointments vacant and outlined the voting procedures. a) Chair Mr. Pearson called for nominations for Chair of the LTVCA for 2017. H. MacDonald nominated L. McKinlay Mr. Pearson called twice more for nominations. There being no further nominations, 5. J. Kavelaars—G. Bogart Moved that nominations be closed. CARRIED 21 Page Mrs.L. McKinlay was declared to be elected as Chair. b) Vice-Chair Mr. Pearson called for nominations for Vice-Chair of the LTVCA for 2017. J. Kavelaars nominated H. MacDonald Mr. Pearson called twice more for nominations. There being no further nominations, 5. S. Pinsonneault—D. McKillop Moved that nominations be closed. CARRIED Mrs. H. MacDonald was declared to be elected as Vice-Chair. c) Personnel&Finance/Executive Committee(3 members to be elected) Mr. Pearson called for nominations to the Personnel&Finance/Executive Committee for 2017. S. Caveney nominated D. McKillop R. Doane nominated S. Caveney H. MacDonald nominated J. Kavelaars Mr. Pearson called twice more for nominations. There being no further nominations, 7. S. Pinsonneault--G, Bogart Moved that nominations be closed. CARRIED Mr. D. McKillop, Mr. S.Caveney&Mr.J. Kavelaars were declared members of the Personnel& Finance/Executive Committee. d) Sha-Nah-Doht Village Advisory Committee(3 members to be elected) Mr. Pearson called for nominations to the Ska-Nah-Doht Village Advisory Committee for 2017. D. McKlllop nominated S. Caveney G. Bogart nominated D. McKillop D. McKillop nominated G. Bogart Mr. Pearson called twice more for nominations. There being no further nominations, S. S. Pinsonneault—J. Wolf Moved that nominations be closed. CARRIED 3 Page Mr.S.Caveney,Mr. D McKillop&Mrs.G. Bogart were declared members of the Ska-Nah-Doht Village Advisory Committee. e) Ice Management Committee(2 members to be appointed from the Municipality of Chatham-Kent, plus the member from the Town of Lakeshore). Chair and Vice-Chair are ex-officio. Mr. Pearson called for nominations to the Ice Management Committee for 2017. S. Pinsonneault nominated T.Thompson T.Thompson nominated S. Pinsonneault Mr. Pearson called twice more for nominations. There being no further nominations, 9. M.Smibert—H. MacDonald Moved that the following members be appointed to the Ice Management Committee:T.Thompson&S. Pinsonneault. CARRIED Fallowing the elections,Mr. Pearson congratulated those elected and turned the chair over to the Vice-Chair, H. MacDonald,to continue with the rest of the meeting. 8.3) 2017 Budget and Levy 10. J. Kavelaars—G. Bogart Moved that the 2017 proposed budget totalling$3,097,028 be adopted as presented, and that the matching levy of$157,807 and the Chatham-Kent Greening, Natural Heritage and Flood Control Levy of$205,000 be approved and apportioned in accordance with the table accompanying the budget. CARRIED 11. D. McKillop—T.Thompson Moved that the non-matching levy of$1,209,545 be approved and apportioned in accordance with the levy apportionment table. (weighted vote) CARRIED 8.4) Appointment of Auditor 12. R. Doane—S. Caveney Moved that the firm of Johnson, Feduk, King Chartered Accountants be appointed as the Lower Thames Valley Conservation Authority's auditor until the next Annual Meeting in February 2018. CARRIED 8.5) Appointment of Bank 13. S. Pinsonneault—J.Wolf Moved that the Canadian Imperial Bank of Commerce be appointed the Lower Thames Valley Conservation Authority's bank until the next Annual Meeting in February 2018. CARRIED 4 1 P a g e 8.6) Appointment of Solicitor 14. G. Bogart—T. Thompson Moved that the firm of Mr.James D. Wickett be appointed the Lower Thames Valley Conservation Authority's solicitor until the next Annual Meeting in February 2018. CARRIED 8.7) Authorization to Borrow 15. R. Doane—M.Smibert Moved that the Authority Chair or Vice-Chair and the General Manager/Secretary Treasurer be authorized to borrow from the Canadian Imperial Bank of Commerce a sum not to exceed$300,000 for the Lower Thames Valley Conservation Authority and to be repaid from grants received from the Province of Ontario, Government of Canada, levies assessed the member municipalities and self-generated revenues. CARRIED 8.8) Appointment to Conservation Ontario 16. J. Kavelaars—S. Cave ney Moved that the Linda McKinlay be appointed as Voting Representative;and Don Pearson as 1St Alternative. i CARRIED 8.9) 2017 Board of Directors Meeting Schedule Thursday,April 20,2017—2:00-4:00 pm,Administration Board Room Thursday,June 15,2017—5:00-7:00 pm,Administration Board Room Thursday,August 24,2017—5:00-7:00 pm,Administration Board Room Thursday,October 19,2017—2:00-4:00 pm,Administration Board Room Thursday, December 14,2017—2:00-4:00 pm,Administration Board Room Thursday, February 15,2018—2:00-4:00 pm,Willson Hall, University of Guelph Ridgetown Campus 17. S. Pinsonneault—J.Wolf Moved that the meeting schedule for 2017 and the Annual General Meeting be adopted. CARRIED 8.10) Provincial Ground Monitoring Network Well Acquisition 18. S. Pinsonneault—G. Bogart Moved that the LTVCA Board authorize staff to pursue the acquisition of Well 249,subject to confirmation by the MOECC that the well is deemed valuable for the purposes of the PGMN program,and that the transfer costs are nominal. CARRIED 5 Page 8.11) Canada 150 Project 19, D. McKillop—R. Doane Moved that the LTVCA Board endorses the project: Improvement of the Ska-Nah-Doht Village, and authorizes staff to execute the amended agreement for funding under the Canada 150 Community Infrastructure Program with Fed Dev Ontario,for a non-repayable contribution of$10,948. CARRIED 8.12) Longwoods/Ska-Nah-Doht Visioning Project 20. J. Kavelaars—G. Bogart Moved that LTVCA Board endorse the Longwoods/Ska-Nah-Doht Visioning Project, and that it work cooperatively with the Ska-Nah-Doht Advisory Committee and the Lower Thames Valley Conservation Foundation in a process to determine the needs;scale and scope;and community support for a redevelopment of the Resource Centre,Ska-Nah-Doht Village and Museum and related facilities within the Longwoods Road Conservation Area. CARRIED 9. Business for Information 9.1) Water Management 9.2) Regulations and Planning 9.3) Conservation Areas 9.4) Conservation Services 9.5) Community Relations 9.6) Conservation Authority Education 9.7) Conservation Ontario 2017 Provincial Pre-Budget Submission 21. M.Smibert—S. Pinsonneault Moved that report 9.1)through to 9.7) be received for information. CARRIED 10. Correspondence 10.1) Snapping Turtle Harvest in Ontario—UTRCA submission to the EBR 22. T. Thompson—S. Caveney Moved that LTVCA Board of Directors support the report submitted to the EBR by the UTRCA. CARRIED 11. Other Business None declared. 6JPage 12. Adjournment 23. R. Doane—D. McKillop Moved that the meeting be adjourned. CARRIED Hilda Macdonald D n -e rson Vice Chair General Manager/Secretary-Treasurer 7 Page