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March 9, 2017 1 MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING MARCH 9, 20'17 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING --------------------------------------------------------------------------------------------------------- DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al — A9) *February 23, 2016 Council BUSINESS ARISING FROM MINUTES DELEGATIONS (B) 11:30 p.m. St. Thomas-Elgin Local Immigration Partnership REPORTS (C1- C10) 1. ROADS a) *February Roads Report 2. RECREATION/EMERGENCY MANAGEMENT a) *Monthly Report 3. WATER DISTRIBUTION SYSTEM 4. WASTEWATER 5. BUILDING a) *February Building Report 6. BY-LAW ENFORCEMENT a) *February By-law Enforcement Report 7. DRAINS *Enclosed I March 9, 2017 ............. Page 2 8. ADMINISTRATION a) *Pumper Truck Report and Proposal for West Elgin Council 9. PLANNING 10. ACCOUNTS CORRESPONDENCE (D1 — D16) COUNCIL CONSIDERATION - ACTION RECOMMENDED: 1.* Tay Valley Township — Letter to Minister of Housing — Proposed Ontario Building Code Change — Mandatory 5 Year Septic Inspections; 2.* Townships of Head, Clara & Maria — Request for Support — Letter to Minister of Housing and Resolution — Proposed Ontario Building Code Change — Mandatory 5 Year Septic Inspections; 3.* South Central Ontario Region — Economic Development Committee meeting on March 30, 2017 from 9:00 am to 12:00 p.m. in Tillsonburg; r 4.* Elgin Economic Development Newsletter— February 28, 2017; 5.* County of Elgin — Land Division Committee —Conditions for private wells and Septic Systems; 6.* Municipality of Thames Centre — Request for Support for the Government of Ontario to create a policy to ensure Automated External Defibrillators in Ontario Schools; 7.* Minister of Senior's Affairs — 2017 Senior of the Year Award — Nominations Open — Deadline is April 30, 2017; 8.* Association of Municipalities Ontario - Strategy for a Waste-Free.Ontario: Building the Circular Economy Released; 9.* Walk for Values — Celebrating 15 Years of Walk For Values and Honouring 150 Years of Canada; 10* Township of McNabBraeside — Request for Support— Proposed Ontario Building Code Change— Mandatory 5 Year Septic Inspections; 11.* Township of Killaloe-Hagarty-Richards — Request for Support— Proposed Ontario Building Code Change — Mandatory 5 Year Septic Inspections; 12.* Township of Zorra — Request for Support for the Government of Ontario to create a policy to ensure Automated External Defibrillators in Ontario Schools. 13.* 2884 West Elgin Army Cadets — Request to Waive Fees for use of the West Elgin Arena; RECOMMENDED TO ACCEPT & FILE: 14. AMO • Watch File - February 23, 2017; • Watch File — March 2, 2017. *Enclosed I March 9, 2017 ............. Page 3 15. County of Elgin — Notice of Application for Consent—Application E. 2117 Part Lot 4, Concession 14 (Lakeview Aldborough Bluffs). 16. Notification from the Township of Pickle Lake of their support of the Township of McKellar's resolution recognizing the Municipal Fire Service as critical infrastructure by including funding for Fire Department infrastructure as part of the Provincial Governments Infrastructure Strategy to Move Ontario Forward. BY-LAWS: By-law No. 2017-22 Authorize Signing of Agreement — Purchase of Two Fire Pumpers for West Elgin Fire Department MINUTES (E1) *January 31, 2017 West Elgin Recreation Committee NOTICE OF MOTION (F) That the West Elgin Fire Department be able to let off fireworks at local events. OTHER BUSINESS (G1 — G2) 1. Council Announcements 2. Closed Session • Personal matters about an identifiable individual (M.A. s239 (2)(b)); • Proposed or pending acquisition or disposition of land (M.A. s.239 (2)(c)). CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS: March 23, 2017 Council March 30, 2017 Special Council —2017 Budget April 13, 2017 Council Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. *Enclosed i MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS FEBRUARY 23,2017 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Joe Seman Jr., Jonathan Wolf, Richard Leatham STAFF PRESENT Scott Gawley, C.A.O.-Clerk Spencer Pray, Deputy Clerk Magda Badura,Treasurer REGRETS ALSO PRESENT Jim Simpson, PGTP Manager CALL TO ORDER i The Mayor called the meeting to order 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None declared. ADOPTION OF AGENDA RES. NO.1 Moved by Seman Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin approves the agenda for February 23,2017 as printed and circulated; DISPOSITION: Carried APPROVAL OF MINUTES RES. NO.2 Moved by Bodnar Seconded by Leatharn RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated; February 9, 2017 Council DISPOSITION: Carried BUSINESS ARISING FROM MINUTES Mayor Wiehle mentioned that he will have something to report regarding SWIFT at the second council meeting in March. DELEGATIONS 1:30 p.m. Port Glasgow Trailer Park Budget Also in attendance: 28 stakeholders signed-in February 23,2017 .....Page 2 of 9 This portion of the Council meeting was held in the Rodney Fire Department training room (adjacent to the main administration building). The C.A.O.-Clerk went through the proposed 2017 Port Glasgow Trailer Park Budget including operational and capital costs. Although not a Public Meeting, Council permitted questions from those in attendance about the 2017 Budget itself before putting any resolutions forth. Council thanked everyone for coming and continued its Council meeting back in Council Chambers in the Municipal Office. REPORTS 1.ROADS a Report—Bulldozer Purchase RES. NO.3 Moved by Bodnar Seconded by Leatham RESOLVED that the Report—Bulldozer Purchase from the Public Works Superintendent dated February 23,2017 be received; AND THAT the Council of the Municipality of West Elgin accepts the quotation from Dig R Wright Excavating Inc. in the amount of $45,000.00 plus applicable taxes for one(1)2005 John Deere 550J bulldozer. DISPOSITION: Carried b)Report—Gray Line at 16 Mile Creek RES. NOA Moved by Wolf Seconded by Leatham RESOLVED that the Report—Gray Line at 16 Mile Creek from the Public Works Superintendent dated February 23,2017 be received; AND THAT the Council of the Municipality of West Elgin approve the construction of a new 28 metre double box culvert at 16 Mile Creek and replacement of the 750 millimetre Corrugated Steel Pipe in the east gully; AND FURTHERMORE THAT the Council of the Municipality of West Elgin reviews the roadwork and brings back for consideration in the 2018 Capital Plan. DISPOSITION: Carried 2. RECREATION/EMERGENCY MANAGEMENT 3.WATER DISTRIBUTION SYSTEM a)West Elgin Distribution System Operations Report—January 2017 RES. NO.5 Moved by Seman Seconded by Bodnar RESOLVED that the West Elgin Distribution System Operations Report—January 2017 from the Ontario Clean Water Agency dated February 14, 2017 be received. DISPOSITION: Carried b)2016 Summary Report for the West Elgin Distribution System RES. NO.6 Moved by Wolf February 23, 2017 .....Page 3 of 9 RES. NO.6 Cont'd Seconded by Bodnar RESOLVED that the 2016 Summary Report for the West Elgin Distribution System (Schedule 22 of Ontario Regulation 170103, under the Safe Water Drinking Act)from the Ontario Clean Water Agency dated February 21, 2017 be received as amended. DISPOSITION: Carried c) Drinking—Water Systems Regulation 0. Rea. 170103 Annual Report RES. N0.7 Moved by Wolf Seconded by Leatham RESOLVED that the Drinking--Water System Regulation 0. Reg. 170103 Annual Report(Schedule 11 of Ontario Regulation 170103, under the Safe Water Drinking Act)from the Ontario Clean Water Agency dated February 21, 2017 be received. DISPOSITION: Carried 4.WASTEWATER a)Rodney_Wastewater Treatment Plant Operations Report--Fourth Quarter 2016 RES. NO.8 Moved by Leatham Seconded by Bodnar RESOLVED that the Rodney Wastewater Treatment Plant Operations Report—Fourth Quarter 2016from the Ontario Clean Water Agency dated February 14,2017 be received. DISPOSITION: Carried b)West Lorne Wastewater Treatment Plant and Collection System Operations Report—Fourth Quarter 2016 RES. NO.9 Moved by Seman Seconded by Bodnar RESOLVED that the West Lorne Wastewater Treatment Plant and Collection System Operations Report—Fourth Quarter 2016 from the Ontario Clean Water Agency dated February 14, 2017 be received. DISPOSITION: Carried 5. BUILDING 6.BY-LAW ENFORCEMENT 7.DRAINS 8.ADMINISTRATION a Report—2017 Port Glasgow Trailer Park Budget RES. NO.10 Moved by Leatham Seconded by Seman RESOLVED that the Report-2017 Port Glasgow Trailer Park Budget from the C.A.O.-Clerk dated February 23, 2017 be received; AND THAT the Council of the Municipality of West Elgin approve the proposed 2017 Budget for the Port Glasgow Trailer Park as submitted. i February 23, 2017 .....Page 4 of 9 RES. NO.10 Cont'd DISPOSITION: Carried b Report—2016 Council Remuneration and Expenses RES. NO.11 Moved by Bodnar Seconded by Wolf RESOLVED that the Report-2016 Council Remuneration and Expenses from the Payroll Clerk dated February 23,2017 be received; DISPOSITION: Carried c Report--Review of Municipal Accessibility Policies and Procedures RES. NO.12 Moved by Seman Seconded by Leatham RESOLVED that the Report—Review of Municipal Accessibility Policies and Procedures from the Deputy Clerk dated February 23, 2017 be received; AND THAT the Council of the Municipality of West Elgin adopt the County of Elgin recommendations as presented; AND THAT Human Resources Policy-8.2 Integrated Accessibility Standards—Accessibility Policy be amended to reflect the County of Elgin policy; AND FURTHERMORE that a review of Municipal Accessibility Policies and Procedures be conducted and recommendations brought forth to Council. DISPOSITION: Carried 9.PLANNING 10.ACCOUNTS RES. NO.13 Moved by Seman Seconded by Leatham RESOLVED that the Mayor and Treasurer are hereby authorized to sign Payment Voucher#2A amounting to$ 116,593.51 in settlement of General, Road,Water, and Arena Accounts(including cheques#23261 -23271 &EFT dep#126—135) DISPOSITION: Carried CORRESPONDENCE: 1. Municipality of Neebing-Request for Support to request that the Premier and Minister of Finance and the Legislature when considering the policies associated with carbon taxes and carbon tax credits,to accrue any carbon tax credits applicable to tax-exempt private properties within Ontario municipalities,to the Municipality in which the land is situate, rather than to the property owner. RES. NO.14 Moved by Leatham Seconded by Seman WHEREAS there are Provincial programs, including the Conservation Land Tax Incentive Program, and Provincial legislation which exempts some privately owned land parcels from all or some of the otherwise applicable municipal property taxes; I February 23, 2017 .....Page 5 of 9 RES. NO.14 Cont'd AND WHEREAS Ontario's municipalities bear the costs of these programs by having to provide the services to these lands without receiving any revenue to defray the costs of those services; AND WHEREAS Ontario is in the process of implementing a system of carbon taxes and carbon tax credits; AND WHEREAS certain lands, such as vacant forested or cleared lands, may be eligible for carbon tax credits; AND WHEREAS the benefit of a carbon tax credit may, at no expense to the Province, defray some or all of the costs to Ontario's municipalities for servicing tax exempt land; THEREFORE BE IT RESOLVED THAT the Corporation of the Municipality.of West Elgin respectfully requests the Premier,the Minister of Finance and the Legislature,when considering the policies associated with carbon taxes and carbon tax credits,to accrue any carbon tax credits applicable to tax-exempt private properties within Ontario Municipalities,to the Municipality in which the land is situate, rather than to the property owner; AND THAT this resolution be sent to the Premier, the Minister of Finance,AMO, and NOMA for consideration and support. DISPOSITION: Carried 2. Letter from the Optimist Club of West Lorne—Grant Request for covering the cost of the 2017 Road Race and further that Council cover the cost of measuring out a 21 kilometre(Marathon Route)for the 2018 Road Race. RES. NO.15 Moved by Leatham Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin defer the Optimist Club of West Lorne's grant request to 2017 Budget discussions. DISPOSITION: Carried 3. Elgin St. Thomas Public Health—Municipal Confinement of Dogs&Cats under The Communicable Disease Regulation. 4. Association of the Municipal Clerics and Treasurers of Ontario—Legislative Express—February 10, 2017. 5. Resource Productivity and Recovery Authority—Letter from former Waste Diversion Ontario CEO. 6. Lower Thames Valley Conservation Authority—Annual General Meeting. 7, Aldborough Volunteer Parent Council—Grant Request-Waiver of Fees for use of the West Elgin Recreational Centre for a Fundraising Dance on March 9,2017. RES. NO.16 Moved by Leatham Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin waive the rental fees for the Aldborough Volunteer Parent Council's use of the West Elgin Recreational Centre in support of their Spring Dance to raise funds for new playground equipment for the JKISK play area on Thursday March 9,2017 from 1:30 p.m.to 10:00 p.m. DISPOSITION: Carried i AJ February 23, 2017 .....Page 6 of 9 8. Association of the Municipal Clerks and Treasurers of Ontario"Bearing the Burden—An Overview of Municipal Reporting to the Province"—Summary Report. 9. Local Authority Services-2017 Town Hall Sessions. 10. MPP Dufferin-Caledon Sylvia Jones—Correspondence. 11. AMO • Watch File-February 9, 2017; • Watch File- February 16, 2017; 12. Notification from the Town of Muskoka Lakes of their support of the Township of McKellar's resolution recognizing the Municipal Fire Service as critical infrastructure by including funding for Fire Department infrastructure as part of the Provincial Governments Infrastructure Strategy to Move Ontario Forward. 13. Notification from the Municipality of Thames Centre of their support of the Township of McKellar's resolution recognizing the Municipal Fire Service as critical infrastructure by including funding for Fire Department infrastructure as part of the Provincial Governments Infrastructure Strategy to Move Ontario Forward. 14. Notification from the Municipality of Port Hope of their support of the Township of McKellar's resolution recognizing the Municipal Fire Service as critical infrastructure by including funding for Fire Department infrastructure as part of the Provincial Governments Infrastructure Strategy to Move Ontario Forward. 15. Notification from the Town of Parry Sound of their support of the City of Owen Sound's resolution requesting the Minister of Transportation review the gas tax funding formula. 16. Notification from the Town of Parry Sound of their support of the Town of Fort Frances resolution regarding property taxation on Railway Right-of- Ways Collected by Municipalities in Ontario. 17. Notification from the Township of Central I"rontenac of their support of the Township of McKellar's resolution recognizing the Municipal Fire Service as critical infrastructure by including funding for Fire Department infrastructure as part of the Provincial Governments Infrastructure Strategy to Move Ontario Forward. RES, NO.17 Moved by Seman Seconded by Wolf RESOLVED that the above correspondence items numbered 3,4, 5, 6, 8, 9, 10, 11 -- 17 be received and filed. DISPOSITION: Carried BY-LAWS 1. By-Law No. 2017-19 Authorize Signing of Agreement—Stantec Consulting Ltd;—Rodney Elevated Water Tower—Rechlorination Work Plan RES. NO.18 Moved by Wolf Seconded by Seman February 23, 2017 .....Page 7 of 9 RES. NO.18 Cont'd RESOLVED that the mover be granted leave to introduce a by-law to execute an agreement between the Stantec Consulting Ltd. and the Corporation of the Municipality of West Elgin for the creation of a Rechlorination Work Plan for the Rodney Elevated Water Tower and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.19 Moved by Leatham Seconded by Bodnar RESOLVED that a by-law to authorize the execution of an agreement between the Stantec Consulting Ltd. and the Corporation of the Municipality of West Elgin for the creation of a Rechlorination Work Plan for the Rodney Elevated Water Tower be now read a third time and finally passed, signed, sealed and numbered By-law 2017-19—Authorize Signing of Agreement— Stantec Consulting Ltd. —Rodney Elevated Water Tower— Rechlorination Work Plan. DISPOSITION: Carried 2. By-Law No. 2017-20 Amend 2012-89 Integrated Accessibility Standards— Accessib_ility Policy i RES. NO.20 Moved by Bodnar Seconded by Seman RESOLVED that the mover be granted leave to introduce a by-law f to amend By-law 2012-89 Human Resources Policy 8.2— Integrated Accessibility Standards—Accessibility Policy and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES, NO.21 Moved by Wolf Seconded by Leatham RESOLVED that a by-law to amend By-law 2012-89 Human Resources Policy 8.2—Integrated Accessibility Standards-- Accessibility Policy be now read a third time and finally passed, signed, sealed and numbered By-law 2017-20—Amend 2012-89 Integrated Accessibility Standards—Accessibility Policy. DISPOSITION: Carried MINUTES RES. NO.22 Moved by Wolf Seconded by Seman RESOLVED that the minutes of the following committee meetings be received; February 14,2017 West Elgin Arena Board February 16, 2017 Lower Thames Vailey Conservation Authority DISPOSITION: Carried NOTICE OF MOTION Councillor Leatham made a motion to evaluate Bum Permits and policies related to Bum Permits based on length and cost. February 23,2017 .....Page 8 of 9 OTHER BUSINESS 1. Council Announcements Councillor Leatham -Councillor Leatham will be attending the Southwest Ontario Tourism Corporation 2017 OSW Tourism Conference on March 6 and 7, 2017. Councillor Wolf -Councillor reported back from the Lower Thames Valley Conservation Authority Annual General Meeting and gave an update on the Lakeshore Management Plan. All of Council -Attended the ribbon cutting ceremony at The Stable Grounds just north of Rodney. Council as whole shared positive comments about The Stable Grounds. CLOSED SESSION RES. NO.23 Moved by Seman Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: Personal matters about an identifiable individual(M.A. s.239 (2)(b)); • Proposed or pending acquisition or disposition of land (M.A. s.239(2)(c)). DISPOSITION: Carried RES. NO.24 Moved by Leatham Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried RISE AND REPORT Direction was given to Solicitor regarding property transaction. CONFIRMING BY-LAW RES. NO.25 Moved by Wolf Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on February 23, 2017 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.26 Moved by Leatham Seconded by Bodnar RESOLVED that a By-law to confirm the proceedings of the meeting held on February 23, 2017 be now read a third time and February 23,2017 .....Page 9 of 9 RES. NO.26 Cont'd finally passed, signed, sealed and numbered By-law 2017-21 February 23, 2017 Confirming By-law. DISPOSITION: Carried ADJOURNMENT RES. NO.27 Moved by Leatham Seconded by Bodnar RESOLVED that this Regular Meeting of Council shall adjourn at 3:53 p.m.to meet again on February 23, 2017. DISPOSITION: Carried These minutes were adopted on the 0 of March, 2017. Bernie Wiehle R.Scott Gawley Mayor C.A.O.-Clerk T � N 4 n - 2 r The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: March 9t", 2017 SUBJECT: Roads Report RECOMMENDATION: Receive and File INTRODUCTION: Monthly report for February 2017 DISCUSSION: 1. Crews kept busy with winter operations during the first 2 weeks of February, but then spring like conditions returned mid-month and no additional winter maintenance was required during the remaining 2 weeks. 2. Staff continued with dead tree removal as weather permitted. All stumps along county roads left from tree removal last fall were ground down. Grindings will be removed and/or levelled by municipal staff shortly. 3. A rental arm mower was used during the month to remove brush from behind guiderail and steep ditch banks where tractors cannot cut. All county roads were done first and municipal roads were started mid-month. 4. Lack of frost has allowed for spot grading of gravel roads to repair potholes and areas where spring break up are occurring. It is important to note that 'half load' weight restrictions start March 15t and staff, along with police, will be watching for offenders. 5. Crews repaired erosion damage around the Green Drain where it crosses Silver Clay Line. They removed old concrete and replaced with clay soil, then covered the bank with geotextile and installed gabion stone. 6. Additional work carried out in February included pothole patching, sweeping of intersections and sign reflectivity inspections. Respectfully Submitted, Reviewed by: ' `� Lee Gosnell, CRS oft - awley, CP , CGA Public Works Superintendent C.A.O./Clerk Attachments None yq4 tlHt. fi Q' N 4 � m 4 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, Recreation Superintendent DATE: March 9 2017 SUBJECT: Recreation Monthly report RECOMMENDATION: That Council receive and file the Recreation Superintendents report. INTRODUCTION: 1- We have not heard back from the Blue Flag Panel as of yet regarding the award of the Blue Flag for West Elgin in 2017. 2. The Ice will be coming out of the arena just before the end of March, most of our ice contracts end after the March Break. The Arena Board is offering a reduced price, 'f price on Day Ice Rentals for the March Break, 8 am until 5 pm. The Ice schedule is filling in nicely. Public Skating has been scheduled for March 14, 17, and our regular session on Sunday the 19th all from 1 pm until 3 pm. 3. The damaged filter has been removed from the pool. We are waiting on some technical advice as to whether or not that unit needs to be replaced to keep the pool up to Health Standards. 4. The Pickle Ball program continues to be well attended and hopefully once the snow birds return there wilt be even more people in attendance. 5. The advertisements are on line regarding summer employment for the Municipality; the advertisement appeared in the paper this past week and will run for the next week as well. Respectfully Submitted, Approved by l Jeff Slater Scott Gawley, West Elgin Recreation Superintendent C.A.O. Q' s° •� N 4 � rn X7999 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: RICK MCDOUGALL, DEPUTY CHIEF BUILDING OFFICIAL DATE: MARCH 09, 2017 SUBJECT: MONTHLY BUILDING REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for FERUARY, 2017 Year 2017 2016 2015 No. of Permits Issued for Month of February 1 3 3 SFD New/Additions/Reno 2 Units Demolitions Storage New/Additions Buildings Demolitions Garages/ New 1 Car Ports Demolitions Farm New/Additions 2 Buildings Demolitions Other New 1 Demolitions Septic Permits 1 Renovations Construction Value for Month of FERUARY $ 4,000.00 $ 140,000.00 $ 236,000.00 Permit Revenue for Month of FERUARY $ 95.00 $ 692.90 $ 1,825.30 Construction Value for YEAR TO DATE $ 71,000.00 $ 245,000.00 $ 236,000.00 Permit Revenue for YEAR TO DATE $1,102.50 $ 1,495.34 $ 1,825.30 DISCUSSION: Inspections completed as requested and in accordance with Act. Res ctfully mitt Reviewed by: is cDou all cott Ga a cA.,c.G.A g Deputy Chief Building Official Administrator/Treasurer _ a �J �� 4T89_6j\ The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: R. Scott Gawley, C.A.O.- Clerk DATE: March 9, 2017 SUBJECT: By-law Enforcement Report RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for February 2017 BACKGROUND: 369 Building Condition Order lssued OPEN 394 Untidy Yard/Zoning Investigating OPEN 406 ATV Crossing Municipal Investigating Open Property 407 Property Condition Investigated found Closed Compliant Respectfully Submitted, �Scoft Gawley, CPA, CGA - C.A.O./Clerk n , y ox 4 .N P v, u m '�'•rs9a•`'� The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, West Elgin Fire Chief DATE: March 9 2017 SUBJECT: Pumper Truck report and proposal for West Elgin Council RECOMMENDATION: THAT Council authorize the purchase of two Fire Pumpers for the West Elgin Fire Department from Metalfab Limited in the amount of$ 371, 070.10 (Three hundred and seventy one thousand, seventy dollars and ten cents. ) per pumper truck, plus applicable taxes. INTRODUCTION: Every active firefighter on the West Elgin Fire Department has had an opportunity to have input into the construction of the Pumpers for the Department. Some of their ideas could not be included due to budget considerations. The end result is a functional truck that will serve the Fire Department of West Elgin well, and help protect the residents of West Elgin. Companies that manufacture Fire Apparatus were invited, specifically and publically to submit a proposal based on the provided specifications. A two part Request for Proposal: Part one having the specifications for the truck, Part two having the sealed bid or price of the truck. The Specifications were then reviewed and the trucks were ranked based on the established criteria, without consideration of price at this point. The top three ranked manufacturers were Metalfab Limited, Dependable Emergency Vehicles, and Rosenbaur Fire Apparatus. All three had a score of 70 in the preliminary scoring. Once the value for the pricing was awarded, the lowest price receiving the highest number of points, the very same three manufacturers were in the top three. The top three manufacturers after the points were awarded for price were: 1) Metalfab, 2) Rosenbaur, 3) Dependable Emergency Vehicles, in that order, lowest to higher. -2- As indicated on the enclosed table, Technical Analysis and Evaluation of the Submitted Proposal, The Metal Fab Pumper was the lowest tender, at $ 371,070.10. As indicated in the Evaluation form there was one submission from a company using a Custom Chassis, which did come in approximately $ 138,000.00 over the price of the proposed Commercial Chassis, The Metalfab Apparatus scored the highest in the overall evaluation and subsequently is the recommended Apparatus. The scoring system implemented by our CAO worked very well. Although some were frustrated due to not knowing the proposed cost of the trucks, in the end it created an unbiased recommendation to West Elgin Council. DISCUSSION: Respectfully Submitted, Reviewed by, Jeff Slater cott Ga West Elgin Fire Chief C.A.O Attachments: Technical Analysis and Evaluation of the Submitted Proposal. Municipality of West Elgin Technical Analysis and Evaluation Of the 5ubmittted Proposal The West Elgin Fire Truck Committee: Jeff Slater Al Beer Wally Kauzen John Campbell N t G - ��f�u, O €y�t 41 ,H� L CL CL CL E "ts�� F"'$ ? a F c" � t �F- Q7 iii Ex 13��' G1 'ki t'e L '4 i� 31. V. L. aE� 't" 4z� '6r ?� �r�atr O Q Criteria ° o O Insurance Certificate for$2,000,000 5.00 5.00 5.00 5.00 5.00 5.00 Financial Fitness-will supplier make statements available Score 0 for N0,5 for some and 10 for YES 10.00 10.00 10.00 10.00 10.00 10.00 ISO Certificate (Score 5 if YES and 2.5 If they supplied) 5.00 5.00 2.50 5.00 2.50 2.50 Length of time In Business/No prototypes (5 for YES and 0 for NO) 5.00 5.00 5.00 5.00 5.00 5.00 Professional Engineering Certlficate of Staff member 5.00 5.00 5.00 5.00 5.00 5.00 CWB Welding Certificates 0 for NO and 5 for YES) 5.00 5.00 5.00 5.00 5.00 5.00 Fire Apparatus Manufacture Association Certificate 0 for NO and 5 for YES) 5100 5.00 5.00 5.00 5.00 5.00 Licensed Salespersons Certificates,does not exist. Statement of experience Iscoring 25 for 10 years+) 5.00 5.00 2.50 5.00 5.00 5.00 24 hr Warranty Policy/Service within 100 Miles 10.00 - 10.00 10100 10.00 10.00 Tendering Company Meets Specs (Scoring 50%-7.5,75%-11.25,1004 -15) Where specifications were exceeded it was noted. 15.00 15.00 15.00 15.00 15.00 7.50 Twenty(20)Year Body&Paint Warranty Certificates (Scoring 20 Year Body 2.5;20 Year Paint-2.5,any less than 20 years 0) - 2.50 5.00 - - Sub Total 70.00 62.50 70.00 70.00 67.50 60.00 Price (Based on calculation) 25.00 24.01 20.58 23.15 17.24 11.90 Total Points 95.00 86.51 90.58 93.15 84.74 71.90 Price(from Tender) $ 371,070.10 $ 385,793.00 $436,700.00 $ 398,500.00 $486,258.00 $ 565,452.50 10%Contingency $ - $ 39,700.00 $ 48,625.80 $ 56,545.25 $371,070.10 $385,793.00 $397,000.00 $398,500.00 $437,632.20 $508,907.25 Lowest Price(from above) 371,070.10 O:\Finance\2017\Tenders\Fire Pumpers\Technical Analysis.xlsx Tay Valley Township Hon Chris Ballard Minister of Housing 17.x'Floor, 777 Bay Street Toronto, Ontario M5G 2E5 December 20, 2016 Re: Proposed Ontario Building Code Change B-08-09-03 Mandatory 5 Year Septic Inspections Dear Mr Ballard, I am wetting to you to express strong opposition to Proposed Ontario Building Code Change B-08-09-03 which would require septic systems to be inspected every five years. The Township agrees that Inspecting septic systems and regular pumping maintenance are reasonable and desirable goals. In fact the Township has a mandatory septic inspection program for cottage properties on seven of its lakes whose Lake Association members have requested this program. However, Tay Valley Township Council is concemed that 5 years is an arbitrary target. There is also concern that a simple pump out does not address maintenance issues. Five year pump outs will simply result in moving sewage from one location to another. The alternative of testing the tanks acid judging the level of sludge present would result in a more evidence based approach reflecting actual conditions. It should include inspection of the septic system components(e.g.,filters and baffles)which would address nutrient management, therefore,the longevity of the system would increase as the leaching field would be maintained. Tay Valley Township Council has many questions about implementation: • Where will the septage be taken for disposal? * Where is there capacity for disposal? • Will Tay Valley Township have to create capacity? • Has the Ministry of Housing or Ministry of Environment and Climate Change done a capacity analysis for septage treatment by some type of catchment area, e.g. Lanark County or other smaller area? Tay Valley Township 217 Harper Road,Tay Valley,Ordarlo KTH XG wm tayvalleytwp ca Phone:613.267.5553 or 888.818161 Fax:813.284-8518 Tqy Valley Township • Who will bear the costs?There are cost implications for residents. What happens when people can't afford the pump out`?Will grants or loans be available? Will infrastructure funding from the province for package plants(communal septic systems)? There are also coat implications for municipalities and/or the septic office.or Public Health Unit to verify pumping is occurring. Unless MAH creates an app for verification by the pumpers to send to the Townships,the Mississippi Rideau Septic System Office estimates it will require at least'/a.Full Time Equivalent position to monitor the paperwork and track or enforce compliance. Money spent an tracking compliance would be better spent as a no-interest loan to replace septic tanks or pay for the pump out. In summary,the Township is opposed to mandatory septic pump orris on a 5 year arbitrary time frame rather than an evidence based approach through testing sludge levels. The Township is further opposed to mandatory septic pump outs until a more comprehensive implementation strategy has been identified by the province and agreed to by the Township. Sincerel Kelt Kerr Reeve cc Randy Hillier, MPP, Lanark Frontenac-Lennox&Addington Hon. Glen R. Murray, Minister of the Environment and Climate Change ,� nrP°rrlry w THE CORPORATION OF THE UNITED TOWNSHIPS OF HEAD, CLAR z & MARIA 15 Township.Hall Road STONECLIFFE, ONTARIO, KQJ 2K0 Phone:(613)586-2526 Fax:(613)586-2596 1 E-mail:hcminfoetischer @�-�maif.com;or hcmclerkrnreith mail.com Tuesday, February 21, 2017 The Honourable Kathleen Wynne, Premier knnne.mpp@liberal.ola.org Legislative Building—Room 281 Queen's Park Toronto ON M7A 1 Al Re: Building Code Changes—B-08-09-03 Dear Premier Wynne At its meeting of Friday, February 17, 2017 the Council of the United Townships of Head, Clara & Maria discussed and passed the following resolution questioning the need for regulations being imposed on small rural Ontario, this time concerning the need to have septic systems pumped every 5 years. This legislation is extremely arbitrary and fails to take many, many variables into consideration, least of all the financial burden on rural Ontario seniors. This Council supports the position taken by Reeve Kerr of Tay Valley Township enclosed for your information. Council respectfully requests your consideration of its position and requests continued consultation with rural Canada when making decisions which ultimately affect each and every one of us. Sincerely and on behalf of Council 1 " a Melinda Reith Municipal Clerk and CAO Enclosures: Letter from Mayor Jim Gibson, The United Townships of Head, Clara & Maria HCM Mission: At your service;working effectively to bring together people,partnerships and potential for a strong,connected community. HCM Vision: Providing a healthy,connected,and sustainable community teeming with possibilities for our citizens now and into the future. Tay Valley Letter to Minister Ballard Head, Clara & Maria Resolution Cc: The Hon. Bill Mauro, Minister of Municipal Affairs— bmauro.mpp.co(cr�.11beral.ola,orq The Hon. Chris Ballard, Minister of Housing—cballard.m co liberaI.ola.o[ Patrick Brown, Leader of the Progressive Conservative Party— Patrick.brown@pc.ola.orq Andrea Horwath, Leader of the New Democratic Party—ahorwath-ap _ndp.on.ca John Yakabuski, MPP Renfrew-Nipissing-Pembroke -iohn.vakabuskj(0),pc.ola.o�cr All Ministers of Provincial Parliament The Association of Municipalities of Ontario - olio amo.on.ca The Rural Ontario Municipal Association The Federation Of Northern Ontario Municipalities-fonom.info@.Qmall.com All Ontario Mayors HCM Mission: At your service;working effectively to bring together people,partnerships and potential for a strong,connected community. HCM Vision: Providing a healthy,connected,and sustainable community teeming with possibilities for our citizens now and into the future. Avg Irom the office of the .Mayor a r THE CORPORATION OF THE UNITED TOWNSHIPS OF HEAD, CLARA & MARIA 15 Township Hall Road STONECLIFFE, ONTARIO, KOJ 2KO Phone:(613)586-2526!Fax.(613)586-25961 E-mail:hcminfocfischer(a.amail.cam, Mayor Gibson: hcm.iimci@gmail.com Friday, February 17,2017 Dear Minister Mauro, I am writing to express our Municipality's very serious concerns about the proposed change, B-08- 09-03, to the Ontario building code and to ask that you have this change rescinded. i Most of rural Ontario and much of small town,urban Ontario use septic systems. The variables affecting the need to pump out a septic tank are quite numerous.Those who operate their systems carefully can go for many more years than five without pumping the septic tank because the variables are in their favour.This proposed change in these cases is fixing sgmethivag that is not broken. Creating regulation to force people to pay for a redundant,unnecessary service is incomprehensible. The proponent of this change has completely missed the appreciation of how much administrative burden this is placing on rural Ontario. Many rural Municipalities have no bylaws regarding the maintenance of septic systems because there is no need to do so as there is virtually no indication of harm being caused. To clearly illustrate just one part of the administrative burden,we have included a"story"called a day in the life of a building inspector that indicates just some of the magnitude of the difficulty of trying to enforce this redundant change. In our Municipality of 238 full time residents, the I smallest in the Province, we average one to two"new builds"annually. The building permit fees for these"new builds"pay for a significant portion of our contract building inspector's time. How does the Province expect us to pay for the disproportionately excessive administrative burden this proposed change would create? Many Municipalities have septic tank pump out bylaws that address potential problem areas with malfunctioning septic systems and the need for these bylaws have been driven by local circumstance to address local potential problems and not by any universally applied directive from the Province. In many cases,the drivers of these regulations are cottager associations, conservation authorities, and Municipalities who are acting to preserve lake and river water quality and they have done so of their own accord and not by any regulation from the province. HCM Mission: At your service;working effectively to bring together people,partnerships and potential for a strong,connected community. HCM Vision: Providing a healthy,connected,and sustainable community teeming with possibilities for our citizens now and into the future. 1 Premier Wynne in the legislature on Dec 16th declared a".respect for municipal government"and at the recent ROMA conference ministers' forum on Monday January 30th,has indicated a realization that"one size fits all legislation"does not always work in rural Ontario. Minister Mauro, you have an opportunity here to demonstrate what the Premier has said and you can do so by withdrawing this proposed change. The AMCTO has just released a report on"bearing the burden"that illustrates the ever rising administrative costs to Municipalities. Proof of this ever increasing burden can be found in our tiny Municipality.We have no choice but to increase the size of our Municipal office to accommodate increased staff that is necessary to reply to the Province's demands. Minister Mauro,we beg you,please rescind this proposed change at your earliest opportunity. Rural Ontario simply can not afford this redundant administrative burden, F � I Jim Gibson Mayor—The Corporation of the United Townships of Head,Clara,and Maria jg HCM Mission: At your service;working effectively to bring together people,partnerships and potential for a strong,connected community. HCM VIsIon: Providing a healthy,connected,and sustainable community teeming with possibilities for our citizens now and Into the future. M—PTHE CORPORATION OF THE UNITED TOWNSHIPS OF HEAD CLARA$MARIA Date: Friday, February 17, 2017 Resolution No.:17/02117/008 Moved by: - Seconded by: WHEREAS the Ministry of Municipal Affairs and Housing has proposed a change to the Building Code, B-08-09-03, requiring mandatory five year septic tank pump out and records retention by the owner; AND WHEREAS that same change requires Municipalities to administer and enforce this change; AND WHEREAS the change document fails to identify the administrative costs to Municipalities; AND WHEREAS the change document fails to identify any transfer of Provincial funding to offset these downloaded costs; AND WHEREAS many Municipalities already have bylaws to regulate septic systems especially near waterways; AND WHEREAS the majority of homeowners pump out their septic tanks on a regular basis whether regulated to or not; AND WHEREAS there are many more important issues on which to spend taxpayer's money than "enhancing" maintenance on existing functioning systems; AND WHEREAS adequate legislation already exists to correct malfunctioning systems; AND WHEREAS Premier Wynne stated on Monday, January 30th, 2017 at the ROMA conference that the Province recognizes that'one size fits all" solutions do not always work in rural Ontario; THEREFORE BE IT RESOLVED THAT the Council of the United Townships of Head, Clara, and Maria does hereby request the Honorable Bill Mauro, Minister of.Municipal.Affairs, to rescind proposed Building Code change B-08-09-03; AND FURTHER THAT a copy of this resolution is sent to the Honourable Kathleen Wynne, Premier of Ontario, the Honourable Bill Mauro, Minister of Municipal Affairs, Mr. Patrick Brown, Leader of the Progressive Conservative Party, Ms. Andrea Horwath, Leader-of the New Democratic Party, and all Members of Provincial Parliament in the Province of Ontario. AND FURTHER THAT a copy of this resolution is sent to the Association of Municipalities of Ontario (AMO), the Rural Ontario Municipal Association (ROMA), the Federation of Northern Ontario Municipalities (FO nd to all Ontario Municipal Mayors for consideration. Carried Defeated Mayor D-3 From: SCOR EDC <scor @scorregion.com> Sent: Friday, February 24. 2017 11:56 AM To: Subject: Save the Date! SCOR EDC AGM March 30th 2017 €` s , i _ "!•:{ .i" 'i t '� 3 z �- # w: n r5 h �E �t k�� I } � ! n ! "� fiz£�1 � `� aG"NZ�i. � 1 �. .uy.,. I L aF �t rn i Save the Date SCOR EDC AGM 2017 Come join us to celebrate another successful year of regional partnership in the South Central Ontario Region E P Thursday, Ma rch 30th . • •r"' 9.00am - 12:00p ` /'A/�(, .: �� Ct' 'F!k'l �'ca �tN�' x' "�'.i'�r � stz`Tro� t",.�n s-1�,21r'�5�4 g i r�3 'rtr- r r Si.. 4 } ,ar; n P �fn�ht � v }flu��tn , o�t�1�a�� i '�` r 1 {y'ac kP�F �+Xa.. I,r ye.-,, W. s U-1411. r €� k" Sr -rr � 4 IIEL'�Q� itq ,�i#. EL .i ;..5, v MIA A� - tW h MAP <r + t"} 'S J r ti i' P i."P 4-k; '�i a i'{} T Y 2 mean y '� �,1'v (� (�y� S H'E MOr� �L1E�I �L11LJ � i� �\FJ � � 4 �4t �€ ] �U11, �LC71 LLl4Li�l �k1 1 From: County of Elgin <County_of Elgin @mail.vresp.com> Sent: Tuesday, February 28, 2017 9:40 AM To: Subject: Elgin Economic Development Newsletter Feb. 2017 ai Lilo Us '77 — ............ EJ ginCounty Progressive by ti Business Profile Century Chocolates - A Taste of Luxury in Downtown West Lorne The term "Artisan Chocolate" usually brings to mind delicacies crafted in boutiques located along c roads in Belgium or deep in the heart of the Swiss Alps; but, there is no need to travel thousands c to experience quality handcrafted treats now that Century Chocolates is bringing a taste of luxury West Lorne. In late 2016, owners Ryan and Krista Harris opened their first store front at the 182 N location. Ryan's start as a chocolate maker was serendipitous. While working as a cook at a restaurant he i acquaintance of an area chocolatier who was visiting his place of employment. Ryan ended up he chocolatier to run a bistro in London for the next four years and this is where he honed his chocoie a skills. To learn more about Century Chocolates click here. i I Business Resource First Round of 2097 Elgincentives Grants Approved Elgin County is pleased to announce that the first round of Elgincentives Commi Improvement Plan (CIP)grants for 2017 have been approved. In November 2016, the Ontario Professional Planners' Institute honoured the pr( an Excellence in Planning Award in the Municipal Statutory Planning category. P year of operation this award-winning program is having a visible impact on the C E Igincen downtowns and tourism corridors. Since its inception in October 2015, the progi approved 56 applications for a total of$390,000 in grants for projects valuing $1 To learn more about Elgincentives Grants click here. Community Resource New Portal Welcomes Newcomers to Elgin The St. Thomas Elgin Local Immigration Partnership (STELIP) in partnership will County, the City of St. Thomas and the YWCA of St. Thomas Elgin has launch .� . immigration portal–www.welcometoste.ca. The purpose of this portal is to engE ....... ... newcomers to the community by showcasing the quality of life in St. Thomas–E providing information about education, employment, health services, housing, tr, WE HAVE —– --- -- and general information for prospective newcomers. In addition to these imports the website also includes testimonials from newcomers who have made St. Thoi _•._ _`:r :. :.- their home. To learn more about the Welcome to St. Thomas Elgin Portal click here. Local Events International Women's Day Events in Elgin St. Thomas 2 The Elgin Business Resource Centre and the Elgin St. Thomas Small Business Enterprise Centre events in celebration of International Women's Lay in March. 0 International Women's Day To learn more about International Women's Day events in Elgin St. Thomas click here. son= having problems viewing or downloading the images for the PDF version of the newsletter. Click to view this email in a browser If you no longer wish to receive these emails,please reply to this message with"Unsubscribe"in the subject line or simply click on the following link: Unsubscribe County of Elgin ruocal St Sunset brine � � St Thomas,Ontario n5r5v1 CA MS hCiFQCMpY1NY Read the VerticalResponse marketing policy. Free Email Marketing>> 3 4EO,gainCounty DATE: March 6, 2017 TO: Town of Aylmer; Township of Southwold; Municipality of Dutton/Dunwich; Municipality of West Elgin; Municipality of Central Elgin; Township of Maiahide; Municipality of Bayham Re: Conditions for private wells and septic systems On behalf of the County of Elgin Land Division Committee, I am writing to advise that the Committee has been receiving inconsistent comments about private wells and septic systems on lots to be severed for residential purposes. In this regard, the Land Division Committee would like to have all local municipalities provide a standard condition in cases where a new lot is being created containing a residence on private services. Suggested wording for the proposed condition would be as follows: "Written confrm7afion from the municipality that the existing private sewage system is i located entirely within the boundaries of the lot to be created and that such system complies with all required setbacks from lot lines." As well, the band Division Committee requests that all municipalities provide confirmation that such private services (septic systems and wells) are operating satisfactorily. Such confirmation could include a copy of a recent water well inspection for quality and quantity and a report from the municipal Chief Building Official confirming the satisfactory operation of a private septic system. Thank you for you assistance in this matter. If you have any questions please contact Susan Galloway, Secretary Treasurer of the Elgin County land Division Committee at s-gallowayeelgin.ca Regards, Jim Jenkins, Chair Elgin County Land Division Committee County of(Elgin Engineering Services 450 Sunset Drive St,Thomas,On N5R 5V1 Phone:519-631-1460 www.elgincounty.ce a• � Ow Corporation of the Municipality of Thames Centre 4305 Hamilton Road,Dorchester,Ontario NOL 1 G3-Phone 519-268-7334-Fax 519-268-3928-www.thamescentre.on.ca-inquiriesiDthamescentre.on.ca February 28, 2017 Honourable Kathleen Wynne, Premier of Ontario Legislative Building-- Room 281 Queen's Park Toronto, ON M7A 1A1 Dear Premier Wynne: At its last regular meeting held on February 22, 2097, the Council of The Corporation of the Municipality of Thames Centre enacted the following resolution: "WHEREAS, Automated External Defibrillators are used to treat sudden cardiac arrest and have been proven to be life-saving during the waiting time period for emergency services; AND WHEREAS, for every minute a person in cardiac arrest goes without being successfully treated by defibrillation, the chance of survival decreases by 7 percent in the first, and decreases by 10 percent per minute as time advances past 3 minutes; AND WHEREAS, Andrew Stoddart, a 15 year old boy, passed away while playing soccer in Kintore, Ontario, an AED on site may have increased his odds of survival. Andrew's Legacy Foundation has currently purchased 22 AEDs for across Oxford County, including all three elementary schools in Zorra Township; AND WHEREAS, Thames Valley District School Board has yet to put together a policy for having AED's in place in all, or any, of their public elementary and secondary schools; THEREFORE BE IT RESOLVED THAT the Municipality of Thames Centre requests that the Premier, and Minister of Education, develop a policy that enables all schools and school boards in Ontario, including the Thames Valley District School Board, that allows individual elementary and secondary schools to have an AED installed in their schools; AND THAT the Municipality of Thames Centre request that the Thames Valley District School Board and all other schools in Ontario develop a policy to install AEDs in all schools as soon as possible for the safety of our children. AND THAT this resolution be sent to the Premier, Minister of Education, AMO, Thames Valley District School Board; Middlesex County; and all Ontario Municipalities for consideration and support." Letter.— Premier Wynne February 28, 2017 Page 2 The Council is very concerned with this issue and respectfully requests that further consideration be given to ensure a policy is developed that enables all schools and school boards in Ontario, including the Thames Valley District School Board, and that allows individual elementary and secondary schools to have an AED installed in their schools. Thank you. Sincerely, The Corporation of the Municipality of Thames Centre Jim Maudsley Mayor cc: Minister Mitzie Hunter, Education Association of Municipalities of Ontario (AMO) Laura Elliott, Director, Thames Valley District School Board Kathy Bunting, Clerk, Middlesex County All Ontario Municipalities Kerby Waud, Principal, River Heights Public School Catherine Zeisner, Principal, Northdale Central Public School Suzanne Terpstra, Principal, St. David Catholic School Cathy Johnston, Principal, West Nissouri Public School Christine Vitsentzatos, Principal, Lord Dorchester Secondary School Minister of Ministre des Affaires Seniors Affairs des personnel fig6es e Floor 6e dtage 400 University Avenue 400,avenue University Toronto ON WA 2R9 Toronto ON WA 2R9 Tel.:(416)314-9710 T6I.: (416)314-9710 Ontario Fax:(416)325-4787 T616c.:(416)325-4787 March 2017 Dear Mayor, Reeve and Members of Council: I am pleased to invite you to participate in the 2017 Senior of the Year Award. This annual award was established in 1994 to give each municipality in Ontario the opportunity to honour one outstanding local senior, who after the age of 65 has enriched the social, cultural or civic life of his or her community. Pay tribute to a Senior of the Year award recipient and show how seniors are making a difference in your community! Make a nomination for Senior of the Year! i r Deadline is April 30, 2017. A certificate, provided by the Ontario government, is signed by Her Honour the Honourable Elizabeth Dowdeswell, Lieutenant Governor, myself as Minister of Seniors Affairs, and the local Head of Council. The Government of Ontario is proud to offer this partnership with the municipalities. Seniors have generously offered their time, knowledge, expertise and more to make this province a great place to live. It is important to recognize their valuable contributions. If you have questions, please contact the Ontario Honours and Awards Secretariat: Email: ontariohonoursandawards @ontario.ca Phone: 416 314-7526 Toll-free: 1 877-832-8622 TTY: 416 327-2391 Thank you in advance for taking the time to consider putting forward the name of a special senior in your community. Sincerely, The Honourable Dipika Damerla Minister IA From: AMO Communications<communicate @amo.on.ca> Sent: Friday, March 03. 2017 1:11 PM To: Subject: AMO Policy Update-Strategy for a Waste-Free Ontario: Building the Circular Economy Released March 3, 2017 Strategy for a Waste-Free Ontario: Building the Circular Economy Released On March 1St, the Minister of Environment and Climate Change Glen Murray released the Strategy for a Waste-Free Ontario: Building the Circular Economy. The Strategy is intended to serve as a road map to shift Ontario towards a circular economy and a zero-waste future. On January 30, 2017, AMO jointly submitted comments with the City of Toronto, the Municipal Waste Association (MWA), and the Regional Public Works Commissioners of Ontario (RPWCO) to the Ministry on the Strategy. Key issues for municipalities that are outlined in the Strategy are: • New legislation makes Producers fully responsible for end-of-life management of designated products and packaging. Municipal governments have traditionally played a key role in waste diversion programs. The most notable has been the Blue Box program where Regulation 101194 of the Environmental Protection Act requires a municipality with population over 5,000 to provide Blue Box collection services. Under the new legislation, the Province has limited the role of municipalities to a "potential service provider" to Producers in the management of their designated materials. • Wind-up and transition of existing diversion programs for Blue Box, Municipal Hazardous and Special Waste, Waste Electrical and Electronic Equipment, and Tires to the Resource Recovery and Circular Economy Act. Regulations will be developed for each of these programs. • The Organics Action Plan intends to ban food waste from disposal in 2022 and may also create new revenue opportunities with increased demand for renewable natural gas. AMO Contact: Dave Gordon, Senior Advisor, Waste Diversion, E-mail: daordon Qamo.on.ca, 416-971-9856 ext. 371. PLEASE NOTE:AMO Breaking News will be broadcast to the member municipality's council, administrator,and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required.We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists. 1 a for VVI e ' Talk for Values 1+1 /r ` � ?tia4k � � me, mv Awd mv � 1 re.wsy CANADA 150 www.walkforvalues.com 1867-2017 Celebrating 15 Years of Walk For Values and Honouring 150 Years of Canada What is Walk for Values? This is a walkathon which was started in the town of Malvern,ON.,in 20o3 by the Parent Council of the Sathya Sal School of Canada,a private elementary school,registered with the Ontario Ministry of Education.The school's thrust is Education in Human Values,where the staff,parents,students and volunteers all focus on integrating human values into the regular curriculum. In 2004,this Walk became a national event being conducted annually in the cities of Ottawa,Kingston,Toronto, Saskatoon,Winnipeg,Edmonton,Calgary,and Coquitiam where representatives from Vancouver,Surrey,and Abbotsford join together with the City's Teddy Bear Parade.In 2007,it continued at Dundas Square,in downtown Toronto and in 2007,it also became international when it was done in Australia in 5 major cities on a national scale. Today it has spread over 4 continents in 30 major cities across the world.This is the little Walk that grew from just over 3000 walkers in Malvern in 2003 to over 5000 participants in 2olo at Yonge-Dundas Square,the heart of downtown Toronto,growing by the end of 2014 to an annual international event covering 29 major cities in 4 continents and counting!Since 2013,this Walk is being conducted from the prestigious Nathan Phillips Square,at Toronto City Hall. This Walk is aimed at raising awareness of the importance of practicing positive values at helping in the eradication of violence,bullying,drugs,crime,disrespect and greed in our society. The uniqueness of the event is that it is not a fundraiser. Rather,each participant resolves to make the community richer by pledging to practice a value of his or her choice. In this way,it is a"walk of love"aimed at making our city,one citizen at a time,richer in our commitment to human values as a first step towards raising our social conscience. Mission Statement "Walk for Values"is a walk designed to raise awareness of Human Values and to promote individual and collective responsibility for the progress of humanity,one step at a time. Vision Statement A non-monetary,non-denominational event,this unique initiative,based on the five basic universal human values of Truth,Right Conduct,Peace,Love and Non-violence,is part of a global drive to seed human consciousness with timeless affirmations such as hope,kindness,patience and honesty,along with other positive values deemed integral to the sustenance and survival of mankind. It calls for an honest self-examination from all its participants who identify areas for personal growth and pledge to practice associated values not only for self-transformation but also collectively for social,environmental and global reformation. The Ob'ective of "Walk Values" The objective of the"Walk for Values"is to give members of the community,participating organisations and students a clearer understanding of the importance of a values-based life.Basic Human Values of truth,right conduct,peace, love and non-violence have been on the decline in our communities and our nations.We can see this in the daily reports in the newspapers,radio and TV news broadcasts.Guns,violence and drugs have infiltrated our streets,our communities and our families.By doing nothing we contribute to the increase of this decline.As responsible citizens, we simply must do something about it.This WALK is an opportunity to fulfil that responsibility in a positive way by raising the awareness of human values in our community. �a�forp�� ® ® Walk for Value 1+1 4 M me, f# r I •wvc+ -r CANADA 150 www.wallkforvalues.com 1067-2017 Celebrating 15 Years of Walk For Values and Honouring 150 Years of Canada The Values we walk for are Values to live by TRUTH-honesty,integrity,optimism,excellence RIGHT CONDUCT-courtesy,gratitude,fairplay,perseverance,determination,responsibility,sacrifice,initiative, leadership,courage,duty,ethics PEACE-contentment,discipline,humility,patience,satisfaction,self-control,self-confidence,self-respect, understanding,modesty LOVE-caring,compassion,reverence,forgiveness,generosity,kindness,enthusiasm,tolerance,dedication, devotion, unity NON-VIOLENCE-gentleness, consideration, moderation, cooperation, brotherhood, equality, cultural respect, social justice Current Locations, touching the 4 A-continents of America,Australia,Asia and Africa: Canada:Ottawa,Kingston,Toronto,Saskatoon,Winnipeg,Edmonton,Calgary Fort McMurray and Coquitlam. Australia Sydney,Melbourne,Adelaide,Canberra,Perth and Brisbane.USA,New York,Austin,Houston,Dallas, Raleigh,Seattle,Detroit,Ann Arbor,Chicago and Tempe,Ln ia-Chandigarh,Visakhapatnam New Delhi.New Zealand: Auckland.Malaysia:Kampala.Hong Kong:The city of Hong Kong.Africa Cape Town and Johannesburg. i EVent Highlights focusing on Tenth Anniversary, of • It's not a fund raiser,but an event to promote Human Values and Character Development. • The only major public event that supports&promotes excellence in Character in communities • Collection of non-perishable food items -with goal of 10 tons-on a National basis for the Food Banks across Canada • Conducting a National Blood Donation drive in partnership with CBS • Collecting new and re-usable clothing to be distributed to the needy • Donated log Children's'beds to charity through the agency of`Furniture Sank' • Colorful floats,music bands and participation by other local public schools • Motivational keynote speakers from the various community organizations • "Go Green"was the theme for 2009 and continues as an underlying goal of all events • Promotion of family values with fun games and prizes for children • Leaders from the three levels of Government and other community organisations lead the parade • Ignite Partner of Pan Am Games • Alliance Partner for Canada 150 Respectfully submitted Ron doo For Walk for Values, nto_ Hosted by the Parent Council-Sath ya Sai School,Sathya Sai International Organization, Canada 451 Ellesmere Rd.,Toronto,ON.,Canada MIR 4E5;T.416-297-7970;F.416-297-0945;www.sath asalschool.ca Values Without Borders! f - �exnw.r..n :nrri Regular Council Meeting Resolution Form Date: February 21,2017 No: RESOLUTION-86-2047 Moved by Councillor Brum Disposition: CARRIED, Seconded by Councillor Lang Item No: 10.1 Descri tion: Mandatory Se tic Pumpinci I RESOLUTION; i WHEREAS the MMAH has proposed a change to the Building Code, B-08-09-03, requiring mandatory five year septic tank pump out and records retention by the owner; AND WHEREAS that same change requires Municipalities to administer and enforce this change; AND WHEREAS the change document falls to identify the administrative costs to Municipalities; AND WHEREAS the change document fails to identify any transfer of Provincial funding to offset these additional downloaded costs; AND WHEREAS the majority of homeowners pump out their septic tanks on a regular basis whether regulated to or not; AND WHEREAS there are many more important issues on which to spend taxpayer's money than "enhancing" maintenance on existing functioning systems: AND WHEREAS adequate legislation already exists to correct malfunctioning systems; THEREFORE BE IT RESOLVED THAT Council of the Township of McNab/Braeside encourage the Ministry of Municipal Affairs to take our concerns very seriously with regards to the proposed change to the Building Code B-08-09-03 and to ask that this proposed change be rescinded; AND FURTHER THAT this resolution be sent to the Minister of Municipal Affairs and mousing, John Yakabuski, MPP, all rural Ontario municipalities, all northern Ontario municipalities, NOMA, ROMA, the City of Ottawa, the Rural Mayors Forum of East n Ontario and circulated to all municipalities in Renfrew County for support. MAYOR Recorded Vote Requested by: Declaration of Pecuniary Interest: T. Packets Yea Nay Disclosed his)her/their interest(s),vacated helherltheir seat(s), B. Armsden abstained from discussion and did not vote H. Lang M.Mackenzie _ S. Brurn Page 21 of 28 1 WON a At (fill 1 aohn Street,P.O.Box 39 Killaloe, ON K03 2AO Telephone: (613)757-2300—Fax: (613)757-3634 Email: infoOkhrtownshiu.ca Web Site: killaloe-hagarty-richards.ca March 1, 2017 Honourable Kathleen Wynne Premier of Ontario Legislative Building, Queen's Park Toronto, ON M7A 1A1 Dear Premier Wynne: Re: Proposed Amendments to Ontario Building Code--Change #0809-03 In regard to the above noted issue, attached please find a resolution from the Township of Killaloe, Hagarty and Richards. As outlined In the resolution, our Council is vehemently opposed to the additional cost and responsibility that will result from this unnecessary amendment to the Ontario Building Code. Your attention to the concerns outlined In our resolution would be greatly appreciated, and we look forward to your reconsideration of this legislation which, if passed In its present state, will result in an additional financial and service delivery burden to municipal governments. Thank you. Sincerely na Rudder, CMO, Dipl.M.M.. CAO/Clerk-Treasurer LMH Attachment r Adwwag dI� TOWNSHIP OF KXLLALOE, HAGARTY AND RTCHARDS Date: Resolution February 21, 201y . Moved By: e Seconded By: WHEREAS: The MMAH has prop�anedoa� change coods r�tent retention 6y the owner; and requiring mandatory five year septic tank pump WHEREAS: That same change requires Municipalities to administer and enforce this change; and WHEREAS: The change document falls to Identify the administrative costs to Municipalities; and WHEREAS- The change document falls to identify any transfer of Provincial funding to offset these downloaded costs; and WHEREAS: Many Municipalities already have bylaws to-regulate septic systems especially near waterways; and WHEREAS: The majority of homeowners pump out their septic tanks on a regular basis whether regulated to or not; and s on`WHEREAS:rThere are many more important�ss systems;which nd to spend taxpayer's,money than enhancing maintenance on existing WHEREAS: Adequate legislation already exists to correct malfunctioning systems; and WHEREAS: Premier Wynne stated on Monday,January 3P. 2,017 at the ROMA conference that the Province recognizes that"one size fits all"solutions do not always work in rural Ontario; THEREFORE BE IT RESOLVED THAT the Township of Killaloe, Hagarty and Richards request the Honorable Bill Mauro, Minister of Municipal Affairs, to rescind proposed building code change 1- 08-09-03; AND THAT a copy-of this resolution Is sent to the Honourable Kathleen Wynne, Premier of Ontario, the Honourable Bill Mauro, Minister of Municipal Affairs, Mr. Patrick Brown, Leader of the Progressive Conservative Party, Ms.,Andrea Horwath, Leader of the New Democratic Party, and all Members of Provincial Parliament in the Province of Ontario, AND THAT a copy of this resolution Is sent to the Association of Municipalities of Ontario(AMO), the Rural Ontario Municipal Association (ROMA), the Federation of Northern Ontario Municipalities (FONOM), and to all Ontario Municipal Mayors for consideration. Carried: Not Carried: � TOWTSH P OF ZO tu?nrir` T 274620 27th Line, PO Box 306, Ingersoll, ON, N5C 3K5 09 Ph.(519)485-2490 1-888-699-3868 Fax: (519)48.5-2520 March 1, 2017 Honourable Kathleen Wynne, Premier of Ontario Legislative Building - Room 281 Queen's Park Toronto, ON M7A 1A1 Dear Premier Wynne: Please be advised the Council of the Township of Zorra passed the following resolution at its February 14, 2017 regular meeting: 54WHERSAS,Automated_Exte>poi pa roilators are used to- treat sudden cairdtas arrest and have Been proven.ta.be life-sa in dulling the ►n�aitin9 time period for emergency services; ANa WHEREAS; for every minute a person 16 cardiac arrest goes w0hout being successfully treated by deirtl#.IIlation,the.chance of survival decreases by 7 percent In the fiirst, and decreases by 10 percept per minute as time advances past 3 minutes; AND WHEREAS, Andrew Stoddart, a 16 year old boy, passed away while playing soccer in Ki:ntore, Ontatio, an AED on site may have increased his odde of survival. Andrew's Legacy foundation has currently purchased 22 AEDs for across Oxford County,:i1nduding all three elementary schools in Zorra Township; AND WHEREAS, Thames Valley listrict School Board has.yet to put together a policy for having.AED's in place In all,or any, of their public elementary and secondary schools; THEREFORE BE IT RESOLVEQ THAT the Township of Zorra requests that the Premier, and Minister of Education, develop a policy that enables all schools and school boards in Ontario, ocludlitg the Thames Valley District School Board, that allows individual elementary and secondary schools to have an AED installed in their schools; AND THAT the Township of Zorra request that the Thames Valley District School Board and all other schools in Ontario develop a policy to install AEDs in all schools in Ontario as soon as possible for the safety of our children. internet:wm .zorra,on.ca Email:zorrafzorra.on.ca Page 2 AND THAT this resolution be sent to the Premier, Minister of Education, AMMO, Thames Vailey District S_chool Board; and all Ontario Municipalities for consideration and stApport2l Dispositlon:_ Carried: If you have any questions, please do not hesitate to contact me. Yours truly, Karen Marlin Clerk cc: Minister of Education Association of Municipalities of Ontario (AMO) Thames Valley District School Board All Ontario Municipalities 17419 West Elgin Council, am writing to you on behalf of 2884 West Elgin Army Cadets. We are requesting the use of the arena for the following dates in May. May 3rd 6:15-9:00pm May 10th 6:15-9:00pm Mayl7th 6:15-9:00pm May 24th 6:15-9:00pm May 27th 8:00am-3:30pm We are looking to use the arena for the weeks leading up to our annual review. In past years we have had use of the arena at no cost to the unit and we are hoping this will still be a possibilty. Thank you for your consideration of our request. Janet Grasley Support Committee Chair West Elgin Recreation Committee Regular Session Manua 1t 31 2017 This Regular Session of the West Elgin Recreation Committee was called to order at 7 pm at the West Elgin Arena with the following members present:,foe Seman, Ken Nell, Doug Staddon,Grace Blanchard, Jennifer Blanchard,and Recreation Superintendent Jeff Slater. Item#1 Disclosure of Pecuniary Interest:None noted. Item#2 Delegations:There were no delegations present. Item#3 Adoption of the Minutes: Moved By: Doug Staddon Seconded By:Grace Blanchard The West Elgin Recreation Committee hereby resolves that the minutes of November 15 2016 be hereby approved as presented. CARRIED Item#4 Business Arising from the Minutes: • 2017 Meeting Dates:The 2017 meeting date schedule was presented.Conflict dates were mentioned, however no changes were made. • Christmas Decorating Contest:The winners of the 2016 Christmas Decorating Contest were: Aaron Susz,Grisswald Spectacular,Angela Wrobei Inflatable,and Theda Wilks Traditional.All were presented with the gift certificate that night. • Pickle Ball:The sport of Pickle Ball continues to row in West Elgin.We have had to set up an additional net to accommodate the number of players. • Outdoor Rink,As indicated the boards have been removed and the weather just was not conducive to creating and sustaining an outdoor rink this winter. Item#S Correspondence: None presented. Item#6 New Business: • Canada Day/Canada 150:The Recreation Committee Inquired as to what was happening with Canada Day and the fireworks.The Recreation Superintendent will contact Ann Smith as Canada Day is her responsibility. • Optimist Run:The Annual Optimist run will be held on May 14 2017.The run format will be basically the same as 2016.There was some consideration to making changes,just not his year. Member Ken Neil indicated that the club/organizers were going to be at a minimum this year so any help would be greatly appreciated. Item#7 Adjournment: Moved By:Jennifer Blanchard Seconded By:Grace Blanchard That this session of the West Elgin Recreation Committee hereby adjourn at this hour of 7:50 pm and reconvene at 7 pm on February 28 2017,at the West Elgin Arena,or at the call of the chair. CARRIED.