Loading...
April 13, 2017 MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING APRIL 13, 2017 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING ----------------------------------------------------------------------------------------------------------- DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al —A16) *March 23, 2017 Council j *March 23, 2017 Committee of Adjustment— Minor Variance —256 Ridout Street (T. Kelly). *March 30, 2017 Special Council Meeting — 2017 Operating Budget BUSINESS ARISING FROM MINUTES DELEGATIONS (131) 1:30 p.m. Public Meeting — Public Review of 2017 Budget (C8e) REPORTS (C1- C10) 1. ROADS a) *March Roads Report b) *2017 Gravel Tender c) `2017 Dust Suppressant Tender 2. RECREATION/EMERGENCY MANAGEMENT a) *March Recreation Report 3. WATER DISTRIBUTION SYSTEM a) *February Water Distribution System Report b) *Ministry of the Environment—Tri-County Drinking Water System — Inspection conducted on January 31 and March 7, 2017. *Enclosed April 13, 2017 ............. Page 2 4. WASTEWATER 5. BUILDING a) *March Building Report 6. BY-LAW ENFORCEMENT a) *March By-law Enforcement Report 7. DRAINS a) `Petition for New Drainage Works — Lot 7, Concession 3 b) *Awarding Tender for the Brooker Drain Reconstruction 8. ADMINISTRATION a) *Exotic Animals By-law b) *Port Glasgow Trailer Park Septic System i c) *Port Glasgow Trailer Park Booth Rental d) *West Elgin Economic Development Committee— Residential Surveys e) *2017 Budget f) Annual Performance Report— Sewage Works 2016 — Port Glasgow Yacht Club g) *West Elgin Fire Department — Update h) *West Elgin Fire Department— Fire Works Proposal 9. PLANNING 10. ACCOUNTS CORRESPONDENCE (131 — D24) COUNCIL CONSIDERATION - ACTION RECOMMENDED: 1.* Eagle Community Centre — 50th Anniversary Celebration at 9346 Graham Road, Eagle on Saturday July 22, 2017; 2.* Eagle Community Centre — Invitation to Council to speak at the opening ceremony of the 50th Anniversary Celebration on Saturday July 22, 2017. *Enclosed i I April 13, 2017 ............. Page 3 3.* West Elgin Community Band —25th Anniversary— Request for $250.00 grant to assist with hall rental, insurance, licenses, advertising, and other associated fees; 4.* West Elgin Secondary School — Request for grant for Defibrillator and/or Security Box; 5.* Letter from the Office of the Minister of National Revenue — Canada Revenue Agency regarding consideration of campgrounds as small businesses; 6.* Royal Canadian Legion —West Lorne Branch 221 — Exemption from Municipal Taxes; 7.* Letter from the City of London regarding two major waste management projects — Request for Municipal Input on Need for Access to Future Residual Waste Disposal and Need for Access to Future Resource Recovery Facilities; 8.* Lower Thames Valley Conservation Authority — 2016 Annual Report; 9.* Letter from the Municipality of Central Elgin — Invitation for Municipal Representatives for potential shared service of Fire Prevention Officer. 10* County of Elgin —2016 Census for Elgin County; 11.* County of Elgin — 2016 Library Usage and Statistics Report; 12.* Elgin County Ontario Provincial Police —2016 Year End Report; 13.* Letter to Council from Audrey Schell regarding exemption to Exotic Animal By-law; 14.* Letter to Council from Robert and Suzanne Doan regarding exemption to Exotic Animal By-law; 15.* Association of the Municipalities of Ontario —AMO's Key Amendments to Bill 68 — Municipal Act and Municipal Conflict of Interest Act and School Review— March 31, 2017; 16.* County of Elgin — Elgin Economic Development Newsletter March 2017; 17.* Association of the Municipalities of Ontario Policy Update — Federal Budget Includes Funding for Infrastructure, Housing, and Child Care — March 22, 2017; 18.* Association of the Municipalities of Ontario Policy Update — Plate Denial for Defaulted Provincial Offences Act (POA) Fines Begins— May 1, 2017; 19.* Association of the Municipalities of Ontario Policy Update — Bill 68 Submission and 113 Tax Exemption; 20.* Municipality of Port Hope — Request for Support to ban incineration as a waste management option in Bill 151; RECOMMENDED TO ACCEPT & FILE: 21. AMO • Watch File — March 23, 2017; • Watch File — March 30, 2017; • Watch File —April 6, 2017. *Enclosed April 13, 2017 ............. Page 4 22. Notification from the Town of Ingersoll of their resolution to have the Government of Ontario to create a policy to ensure Automated External Defibrillators in Ontario Schools; 23. Notification from the Municipality of East Ferris of their resolution to rescind the proposed Building Code change B-08-09-03 for mandatory 5 year septic inspections; 24. Notification from the Township of Madawaska Valley of their resolution to rescind the proposed Building Code change B-08-09-03 for mandatory 5 year septic inspections; BY-LAWS: By-law No. 2017-27 Authorize Agreement— 2017 'A' Gravel By-law No. 2017-28 Authorize Agreement— 2017 Dust Suppressant MINUTES (E) NOTICE OF MOTION (F) OTHER BUSINESS (G1 —G2) 1. Council Announcements 2. Closed Session • Personal matters about an identifiable individual (M.A. s239 (2)(b)); • Proposed or pending acquisition or disposition of land (M.A. s.239 (2)(c)). CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS: April 25, 2017 Tri-County Water Board April 27, 2017 Council May 11, 2017 Council Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. *Enclosed i 1 A�� MINUTES i OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS j MARCH 23,2017 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Joe Seman Jr., Jonathan Wolf, Richard Leatham STAFF PRESENT Spencer Pray, Deputy Cleric Magda Badura, Treasurer Lee Gosnell, Roads Superintendent Jeff Slater, Parks&Arena Superintendent/Fire Chief Heather James, Planner REGRETS Scott Gawiey, C.A.O.-Clerk ALSO PRESENT CALL TO ORDER The Mayor called the meeting to order 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None declared. ADOPTION OF AGENDA RES. NO.1 Moved by Seman Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin approve the agenda for March 23, 2017 as printed and circulated; with the following addition; • By-law 2017-24 Authorize Agreement—Grader Purchase DISPOSITION: Carried APPROVAL OF MINUTES RES. NO.2 Moved by Leatham Seconded by Bodnar RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated; March 9,2017 Council DISPOSITION: Carried BUSINESS ARISING FROM MINUTES DELEGATIONS RES. NO.3 Moved by Seman Seconded by Bodnar RESOLVED that Council suspend and leave its Council meeting and enter into a Committee of Adjustment concerning a Minor A-i March 23,2017 .....Page 2 of 11 RES. NO.3 Cont'd Variance for land located at South Park of Lots 5 and 6, Block B, Plan 67 known municipally as 256 Ridout Street in the Village of Rodney(T. Kelly). DISPOSITION. Carried 10:00 a.m. Public Meeting—Committee of Adjustment—Minor Variance—256 Ridout Street(131)(C9a) Separate Minutes were created. RES. N0.4 Moved by Bodnar Seconded by Leatham RESOLVED that Council enter back into and continue its March 23, 2017 Council Meeting. DISPOSITION: Carried 10:15 a.m. Rodney Aldborou_gh Agricultural Society—Request to review Municipal Alcohol Policy(133) Also in attendance: Linda Ford Allan Carrol 1 Ms. Ford and Mr. Carrol represented the Rodney Fair Board and requested exemption from the West Elgin By-law 2000-50 Municipal Alcohol Policy for paying to have Ontario Provincial Police at events. It was discussed in previous events that to have two(2) OPP officers attend an event for four hours was$770.00. Providing officers for the events raises costs for fundraising efforts and alternative methods of security should be allowed. Council discussed various points of the Municipal Alcohol Policy and suggested that staff review the by-law and bring back a draft copy to Council. RES. NO.5 Moved by Seman Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin directs staff to review the Municipal Alcohol Policy and to bring back a report to Council. DISPOSITION: Carried 11:30 a.m. Whisper Willow Nature Retreat—Request for exemption from Exotic Animal By-law 132 Also in attendance: Savannah Raine Laura Proudley Councillor Wolf asked Ms. Raine how big of a staff,what type and/or years of experience would staff have? Ms. Raine explained that her background is journalism and that she has had over 25 years of experience with wildlife. She mentioned that most of the staff that she is looking for will already have training. Ms. Raine mentioned that training will have be very comprehensive and hands off. All animals will be hand raised from birth. March 23,2017 .....Page 3 of 11 Ms. Raine mentioned that she has heard a lot about a gentleman in Southwold since coming to West Elgin and that she will have lockouts and not allow individuals to be between big cats and their food. Ms. Raine mentioned that they will most likely start with full-time and would hire a Camp Counsellor to give a guided tour of the facility. Further to that, Ms. Raine explained her vision for the project of bringing in local artists and having other educational programming. Deputy Mayor Bodnar asked what the size of her property is? Ms. Raine said under two(2) acres and the Planner confirmed 9.77 Acres. Deputy Mayor Bodnar asked if Ms. Raine was expecting tourists,where she was going to put all of the tourists parking? Ms. Raine said that they were only going to mainly be open by appointment. Individuals will be there either on a guided tour or for special programming. Councillor Leatham mentioned that he is concerned with the 1.77 Acres and asked don't you already have animals? Ms. Raine mentioned that she has three horses, of which two are minis and one appalossa. i Councillor Leatham said that they will need some grazing. Ms. Raine said that the horses will be at the back of the property and when the facility is not open to the public, the larger horse can graze around the property because the other wildlife will be in pens. Ms. Raine made reference to a map with designated areas for animals. The Planner asked if the big cat pen will be visible from the road? Ms. Raine said that the entire property would be perimeter fenced and that the fencing would be covered so there should be no view from outside of the property. Mayor Wiehle reiterated what Ms. Raine was asking for,stating that Ms. Raine is asking for a review and change to West Elgin's Exotic Animal By-law. The Planner mentioned that an exemption from the by-law would need to be granted for the property. Further to that, the Planner mentioned that the Deputy Clerk brought to her attention that other by-laws such as the Fencing By-laws would need to be reviewed and potentially amended. Mayor Wiehle summarized that a review of the Exotic Animal By-law would be the first step. Mayor Wiehle said that perhaps a Council consideration for another day would be whether Ms. Raine's property is suitable for what she is planning. Mayor Wiehle asked if Ms. Raine would be able to get Association of Zoos and Aquariums accreditation and do you think that what you're doing is right for the animals? Ms. Raine said that she would follow AZA guidelines. 14 March 23, 2017 .....Page 4 of 11 The Planner asked Ms. Raine where she has worked. Ms. Raine responded by saying she has not formally worked for any zoos or wildlife perserves and that she has known a lot of people with wildlife. The Planner asked if Ms. Raine has actually handled tigers and lions. Ms. Raine said yes. The Planner asked Ms. Raine where specifically she has handled them and who she has handled them with? Ms. Raine said with just friends. The Planner asked if her friends are associated with any zoos or parks. Ms. Raine said the majority of her friends are private owners. She's hand-raised big cats and wolves as well. Councillor Seman asked if any of her neighbours have been notified. She mentioned that one of them has. Mayor Wiehle went around the Council Chambers for input from Council and outlined the options. Councillor Leatham mentioned he had serious concerns. Councillor Wolf was intrigued by the idea but wanted a review of the by-law. Councillor Wolf mentioned that there could be many benefits provided that everything is done properly. Councillor Wolf stated that he would like more information before making a decision and compared it to a business bringing in a business plan to a bank for a loan. The bank would want to make sure that what is being proposed is practical and can be implemented successfully before advancing before lending the money. Councillor Seman wanted the by-law to be reviewed. Deputy Mayor Bodnar wanted to review the size and property itself. She stated that she is not in favour of the proposed plan. It was discussed that a report comes back to Council including a review of Exotic Animal By--law and any other potential by-laws that the proposal may impact. RES. NO.6 Moved by Wolf Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin direct staff to review and bring a report back to Council. DISPOSITION: Carried. 1:30 p.m. Capital Budget The afternoon session of Council was to review the 2017 Draft Budget and to review the Summary of the proposed budget,the proposed rate increase as well as the proposed 2017 Capital Budget. REPORTS it i March 23, 2017 .....Page 5 of 11 1. ROADS a) Grader Purchase RES. N0.7 Moved by Seman Seconded by Leatham RESOLVED that the Report Grader Purchase Report from the Roads Superintendent dated March 23, 2017 be received; AND THAT the Council of the Municipality of West Elgin accepts the tender from Nortrax Canada Inc. in the amount of$347,460.00 plus applicable taxes for a new John Deere 672 GP Grader; AND THAT the Council of the Municipality of West Elgin agree to trade-in West Elgin's Volvo G720B Grader in the amount of $50,000.00 plus applicable taxes; AND FURTHERMORE that the appropriate by-law be brought forth. DISPOSITION: Carried 2. RECREATIONIEMERGENCY MANAGEMENT 3.WATER DISTRIBUTION SYSTEM 4.WASTEWATER i a) Rodney Wastewater Treatment Plant Annual Report 2016 RES. NO.8 Moved by Leatham Seconded by Seman RESOLVED that the Rodney Wastewater Treatment Plant Annual Report 2016 from the Ontario Clean Water Agency dated March 17, 2017 be received; DISPOSITION: Carried b)West Lorne Wastewater Treatment Plant Annual Report 2016 RES. N0.9 Moved by Bodnar Seconded by Wolf RESOLVED that the West Lorne Wastewater Treatment Plant Annual Report 2016 from the Ontario Clean Water Agency dated March 17, 2017 be received. DISPOSITION: Carried 5. BUILDING 6. BY-LAW ENFORCEMENT 7. DRAINS 8.ADMINISTRATION a) Changes to the Buildinq Code--Septic System RES, NO.10 Moved by Leatham Seconded by Seman RESOLVED that the Changes to the Building Code—Septic System from the C.A.O.-Clerk dated March 23, 2017 be received; AND THAT the Council of the Municipality of West Elgin approves supporting the attached resolution requesting the Honourable Bill i A-6 March 23, 2017 .....Page 8 of 11 RES. NO.10 Cont'd Mauro, Minister of Municipal Affairs rescind the proposed Building Code change to B-08-09-03 for Septic System Inspections. DISPOSITION: Carried RES. NO.11 Moved by Seman Seconded by Leathern WHEREAS the Ministry of Municipal Affairs and Housing has proposed a change to the Building Code, B-08-09-03, requiring mandatory five year septic tank pump out and records retention by the owner; AND WHEREAS that same change requires Municipalities to administer and enforce this change; AND WHEREAS the change document fails to identify the administrative costs to Municipalities; AND WHEREAS the change document fails to identify any transfer to Provincial funding to offset these downloaded costs; AND WHEREAS the many municipalities already have bylaws to regulate septic systems especially near waterways; AND WHEREAS there are many more important issues on which to spend taxpayer's money than "enhancing"maintenance on existing functioning systems; AND WHEREAS adequate legislation already exists to correct malfunctioning systems; AND WHEREAS Premier Wynne stated on Monday, January 30tH 2017 at the ROMA conference that the Province recognizes that "one size fits all"solutions do not always work in rural Ontario; THEREFORE BE IT RESOLVED THAT the Council of the Municipality of West Elgin hereby requests the Honourable Bill Mauro, Minister of Municipal Affairs,to rescind Building Code change B-08-09-03; AND FURTHER THAT a copy of this resolution be sent to the Honourable Kathleen Wynne, Premier of Ontario, the Honourable Bill Mauro, Minister of Municipal Affairs, Jeff Yurek,the MPP for Elgin-Middlesex-London, Mr. Patrick Brown, Leader of the Progressive Conservative Party, Ms.Andrea Honuath, Leader of the New Democratic Party,the Association of Municipalities of Ontario,the Rural Municipal Association of Ontario, and the Federation of Northern Ontario Municipalities for their consideration. DISPOSITION: Carried b)Amendments to the Municipal Elections Act(MEA), 1996 RES. NO.12 Moved by Bodnar Seconded by Wolf RESOLVED that the Amendments to the Municipal Elections Act (MEA), 1996 from the C.A.O.-Clerk be received; AND THAT Council maintains the current"first past the post" election model for the 2018 municipal election; AND THAT the Council of the Municipality of West Elgin directs staff to: • Hold a public meeting to review dissolving the current ward system; AND THAT the Council of the Municipality of West Elgin decide on the following option for a voting method for the 2018 municipal election: • Alternative Voting Method (internet and phone)and option of paper ballots on Election Day. March 23, 2017 .....Page 7 of 11 RES. NO.12 Cont'd DISPOSITION: Carried c) 2017 Budget RES. NO.13 Moved by Wolf Seconded by Bodnar RESOLVED that the 2017 Budget Report from the Treasurer dated March 23, 2017 be received. DISPOSITION: Carried S. PLANNING a Minor Variance Application for Trac y Kelly, 256 Ridout Street RES. NO.14 Moved by Seman Seconded by Bodnar RESOLVED that the Minor Variance Application for Tracy Kelly, 256 Ridout Street from the Planner dated March 23,2017 be received; AND THAT Council approve the minor variance subject to the following conditions: 1. That notwithstanding Section 4.1 f),the maximum total lot area coverage for an accessory building shall be 18.4%, as indicated on Schedule'A'; 2. That any future development on the property conforms to the provisions of the Zoning By-law; and, 3. That the decision applies only to the proposed development as indicated on Schedule'A' attached to i and forming part of this decision. n. DISPOSITION: Carried 10. ACCOUNT'S RES. NO.15 Moved by Seman Seconded by Bodnar RESOLVED that the Mayor and Treasurer are hereby authorized to sign Payment Voucher#3A amounting to $221,580.49 in settlement of General, Road,Water, and Arena Accounts(including cheques#23309-23343 &EFT dep# 159— 168). DISPOSITION: Carried CORRESPONDENCE: 1. Municipality of Bayham—Response to County of Elgin Land Division Committee about imposing standard conditions for private wells and septic systems on private lots containing a residence. RES. NO.16 Moved by Seman Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin direct staff to prepare a report regarding County of Elgin Land Division Commitee conditions for private wells and septic systems. DISPOSITION: Carried i Aq 1March 23, 2017 .....Page 8 of 11 2. Regional Municipality of Peel—Request for Support regarding fluoridation of Water in Ontario and the Government of Ontario take legislative responsibility for the regulation and administration of Hydrofluorosilic Acid in water fluoridation treatments across Ontario. 3. Rodney Aldborough Agricultural Society—Request to review Municipal Alcohol Policy. Resolution was made during delegation. 4. Southwestern Integrated Fibre Technology—Releasing Request for Pre- Qualification/Request for Proposal. 5• South Central Ontario Region Annual General Meeting on March 30,2017 from 9:00 a.m.to 12:00 p.m. in Tillsonburg. 6. Town of Northeastern Manitoulin—Request for Support that the Government of Ontario treat all of Ontario Hydra's customers equally, eliminate the delivery fees of residents of the Town of Northeastern Manitoulin. Mayor Wiehle expressed interest in writing a resolution that speak specifically to West Elgin concerns with hydro. 7. Elgin Clean Water Program—Incentive for farmers to plant cover crops. 8. Lower Thames Valley Conservation Authority—Notification of differences between the 2017 Parks Canada Discovery Pass and Lower Thames Valley Conservation Authority Park Permits. 9. Employment Services Elgin—Business Before 9—Learn how Employment Services Elgin can grow your business at the West Elgin Support Services at 160 Main Street in West Lorne from 7:00—9:00 a.m. on Friday March 24, 2017. 10. Cactus, Cattle and Cowboys—Request for letter of Support from Council for Festival and Event Partnership Program funding through the County of Elgin. RES. NO.17 Moved by Bodnar Seconded by Leathern RESOLVED that the Council of the Municipality of West Elgin supports the Cactus, Cattle and Cowboys Committee in their application for the County of Elgin's Festival and Event Partnership Program. DISPOSITION: Carried 11. Association of Municipalities of Ontario—Modernizing Municipal Legislation—Proposed Changes to the Municipal Act, Municipal Conflict of Interest Act, Municipal Elections Act and several other Acts. The Deputy Clerk noted that there will be reports coming forward to Council. 12. County of Elgin—Invitation to the 9th Annual Warden's Charity Golf Tournament at the St. Thomas Golf and Country Club on Thursday, June 22,2017. March 23, 2017 .'....Page 9 of 11 The Mayor mentioned that he would be attending and that the Deputy Mayor would be chairing the June 22, 2017 Council Meeting. 13. County of Elgin—Council Highlights—March 14,2017. 14. Ministry of Education—The Honourable Mitzie Hunter—Letter to municipalities regarding opportunities to enhance the quality and delivery of education. 15. Invitation to Coffee&Conversation with Fred Dean to discuss municipal issues, challenges and changes. The Mayor directed members of Council to inform the Deputy Clerk if you plan on attending. 16. Letter to Council from MPP Sylvia Tones, MPP of Dufferin-Caledon, Deputy Leader of the PC Caucus and Progressive Conservative Critic for Infrastructure. 17. Letter from the Thames Valley District School Board to County of Elgin Council regarding Elementary Pupil Accommodation Review-01. 18. Bethel Park Camp—Request for Sponsorship for a Family Fun Day to be held at Bethel Park Camp. RES. NO.18 Moved by Bodnar Seconded by Wolf RESOLVED that the Council of the Municipality defer the Bethel Camp request for sponsorship to the 2017 Budget Discussions. DISPOSITION: Carried 19. AMO • Watch File—March 9,2017; • Watch File—March 16, 2017. 20. Notification from the Municipality of Middlesex Centre of their resolution to have the Government of Ontario to create a policy to ensure Automated External Defibrillators in Ontario Schools. 21. Notification from the Municipality of Calvin of their resolution to rescind the proposed Building Code change B-08-09-03 for mandatory 5 year septic inspections. 22. Notification from the Township of East Zorra-Tavistock of their resolution to have the Government of Ontario to create a policy to ensure Automated External Defibrillators in Ontario Schools. RES. NO.19 Moved by Leathern Seconded by Semen RESOLVED that the above correspondence items numbered 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 13, 14, 15, 16, 17, 19-22 be received and filed. DISPOSITION: Carried BY-LAWS 1. By-Law No. 2017-24 Authorize Signing of Agreement—Grader Purchase i March 23, 2017 .....Page 10 of 11 RES. NO,20 Moved by Seman Seconded by Leatham RESOLVED that the mover be granted leave to introduce a by-law to execute an agreement between Nortrax Canada Inc. and the Corporation of the Municipality of West Elgin for the purchase of one(1)John Deere 672GP Grader from Nortrax Canada Inc.for the tendered price in the amount of$347,460.00 plus applicable taxes and trade-in of one(1)current West Elgin Volvo G720B Grader in 1 the amount of$50,000.00 plus applicable taxes and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.21 Moved by Wolf Seconded by Bodnar RESOLVED that a by-law to authorize the execution of an agreement between Nortrax Canada Inc.and the Corporation of the Municipality of West Elgin for the purchase of one(1)John Deere 672GP Grader from Nortrax Canada Inc.for the tendered price in the amount of$347,460.00 plus applicable taxes and trade-in of one(1)current West Elgin Volvo G720B Grader in the amount of $50,000.00 plus applicable taxes be now read a third time and finally passed, signed, sealed and numbered By-law 2017-24— Authorize Signing of Agreement—Purchase of Grader Purchase. DISPOSITION: Carried E MINUTES NOTICE OF MOTION OTHER BUSINESS 1. Council Announcements Councillor Seman -Councillor Seman spoke in regards to the amount of migration of new West Elgin residents from larger urban centres. Councillor Leatham -Councillor Leatham commented that the Economic Development Committee is working well and has been positive. Mayor Wiehle -Mayor Wiehle commented that the Economic Development committee will be releasing a residential survey and a commercial survey. -Mayor Wiehle commented that the photos on the back wall of the Council Chambers were taken by one the Economic Development Members and noted that several projects are already underway. Deputy Mayor Bodnar -Deputy Mayor Bodnar mentioned that at the Healthy Communities Partnership a conversation regarding Healthy Food Policies being integrated into Official Plans. I March 23, 2017 .....Page 11 of 11 r -Elgin Gleaners are looking for fruit trees. They will send a team to harvest your tree(s)for you and you will get a share of the fruit. The rest will be shared amongst volunteers and food programs for those in need. CLOSED SESSION No Closed Session. RISE AND REPORT Nothing to report—No closed session. CONFIRMING BY-LAW RES. NO.22 Moved by Wolf Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on March 23,2017 and this shall be the first and second reading and provisional adoption thereof. j DISPOSITION: Carried RES. NO.23 Moved by Bodnar Seconded by Wolf RESOLVED that a By-law to confirm the proceedings of the meeting held on March 23, 2017 be now read a third time and finally passed, signed, sealed and numbered By-law 2017-25 March 23, 2017 Confirming By-law. DISPOSITION: Carried ADJOURNMENT RES. NO.24 Moved by Bodnar Seconded by Leatham RESOLVED that this Regular Meeting of Council shall adjourn at 3:40 p.m.to meet again on March 23,2017. DISPOSITION: Carried These minutes were adopted on the 13th of April, 2017. Bernie Wehle R. Scott Gawley Mayor C.A.O.-Clerk MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN COMMITTEE OF ADJUSTMENT WEST ELGIN COUNCIL CHAMBERS MARCH 23,2017 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Joe Seman Jr., Jonathan Wolf, Richard Leathern STAFF PRESENT: Scott Gawley C.A.O.-Clerk Spencer Pray Deputy Clerk Heather James Planner SUBJECT: MINOR VARIANCE—SOUTH PARTS OF LOTS 5 AND 6, BLOCK B, PLAN 67 KNOWN MUNCIPALLY AS 266 RIDOUT STREET IN THE VILLAGE OF RODNEY(T. KELLY). 1 Also in attendance: No public in attendance. I The Mayor called the meeting to order at 10:00 a.m. The Planner gave a summary of the proposed amendment as follows: A Minor Variance application was submitted by Tracy Kelly. The subject lands are situated on the west side of Ridout Street, within the geographic Village of Rodney, being South Part of Lots 5 and 6 Block B Plan 67 and known municipally as 256 Ridout Street. The subject lands have an area of 809.37 m2 (8,712.0 ft.2), a depth of 40.23 m (132.0 ft.)and a frontage of 20.12 m (66.0 ft.)along Ridout Street. The owner is proposing to construct an accessory building (detached garage). Section 4.1 f) Accessory Uses, Buildings and Structures states an accessory building or structure shall not exceed ten (10) per cent coverage of the total lot area. A Minor Variance is required as the owner is proposing total lot area coverage of 18.4% for the proposed new accessory building (detached garage). An existing detached garage and an existing shed will be removed. The subject lands are designated Residential as shown on Schedule `C' Land Use & Transportation Plan in the Municipality of West Elgin Official Plan and are zoned Residential First Density (R1) in the Municipality of West Elgin Comprehensive Zoning By-law 2015-36. The subject lands contain a single unit dwelling, detached garage (to be removed) and shed (to be removed). Residential uses surround the property. Location of the subject lands are shown on the attached key map. PLANNING CONCLUSIONS: The application has been assessed for appropriateness with regard to existing policy and the impact of the proposal on the surrounding land uses.The application maintains the intent and purpose of the Official Plan and Zoning By-law and is not expected to have an impact on surrounding property owners, the environment, or municipal functions. March 23, 2017 .....Page 2 of 2 l ~13 AGENCY CIRCULATION: The application was circulated to the applicable public agencies for comment and to all neighbouring property owners within 60 metres of the properties. No comments of concern were submitted from the applicable public agencies and no comments were submitted from neighbouring property owners. NOTICE OF DECISION: The Assistant Secretary-Treasurer read the conditions of the Decision sheet out loud and went around the Council Chamber collecting to receive decision from the members of the Committee of Adjustment. The decision passed. The Assistant Secretary-Treasurer announced April 12, 2017 as the last day of appeal of to the Committee of Adjustment decision. SUBJECT: ADJOURNMENT RES, NO. 1 Moved by Leatham Seconded by Seman RESOLVED that the Committee of Adjustment concerning a Minor Variance for land located at South Part of Lots 5 and 6, Block B, Plan 67 known municipally as 256 Ridout Street in the Village of Rodney(T. Kelly) be hereby adjourned. DISPOSITION: Carried These minutes were adopted on this 13th day of April, 2017. Bernie Wiehle R. Scott Gawley Mayor C.A.O.-Clerk KEY MAP South Part of Lots 5 and 6, Block B, Plan 67 256 Ridout Street, Rodney, ON NOL 2CO 2SQ R;Deaur57keet piary417 Lev Sj�a Kl2ex:s g s7.9 C's Show N 9N pLgv Age t,v faer 4nepTaOd �m ppposm GARAGE R4 ppuN �31 } e1FsT�i 2STOREY �� p1ou5E 39 � 3 pock' � F A � q Dc w J4 K Sr ger LTnL I 1 MINUTES ,q-is OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS MARCH 30,2017 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Joe Seman Jr.,Jonathan Wolf(11:50 a.m.), Richard Leatham STAFF PRESENT Scott Gawley, C.A.O.-Clerk Spencer Pray, Deputy Clerk Magda Badura,Treasurer Lee Gosnell, Public Works Superintendent Jeff Slater, Parks&Arena Superintendent/Fire Chief Heather Jaynes, Planner REGRETS ALSO PRESENT This Special Council Meeting was called for the purpose reviewing the 2017 Draft Budget for the Municipality of West Elgin. CALL TO ORDER The Mayor called the meeting to order 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None declared. ADOPTION OF AGENDA RES. NO.1 Moved by Seman Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin approves the agenda for March 30, 2017 Special Council Meeting, DISPOSITION: Carried DRAFT 2017 BUDGET This meeting will be review the Draft 2017 Budget for Operations, Maintenance and Administration. The time table is as follows: • 9:00 a.m. Roads Department • 11:00 a.m. Parks and Recreation Department • 1:30 p.m.Water Department • 3:00 p.m.Administration RES. NO.2 Moved by Leatham Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin support giving a$500.00 grant to the Canada 150 Community Event at Bethel Park on August 5,2017. i A 4March 30, 2017 .....Page 2 of 2 RES. NO.2 Cont'd DISPOSITION: Carried RES. NO.3 Moved by Wolf Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin direct staff to come back to Council with a policy recommendation for community grants and donations. DISPOSITION: Carried CONFIRMING BY-LAW RES. NOA Moved by Leatham Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on March 30, 2017— Special Council Meeting—2017 Operating Budget and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.5 Moved by Wolf Seconded by Bodnar RESOLVED that a By-law to confirm the proceedings of the meeting held on March 30, 2017 be now read a third time and finally passed, signed, sealed and numbered By-law 2017-26 March 30, 2017—Special Council Meeting—2017 Operating Budget Confirming By-law. DISPOSITION: Carried ADJOURNMENT RES. NO.6 Moved by Seman Seconded by Leatham RESOLVED that this Special Meeting of Council shall adjourn at 2:50 p.m.to meet again on April 13, 2017, DISPOSITION: Carried These minutes were adopted on the 13th of April, 2017. Bernie Wiehle R. Scott Gawley Mayor C.A.O.-Clerk yJ � The Municipality of Nest Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: April 13", 2017 SUBJECT: Roads Report RECOMMENDATION: Receive and File INTRODUCTION: Monthly report for March 2017 DISCUSSION: 1. The weather in March proved to be interesting as always, with everything from sunny and mild to heavy rain, strong winds and even a mid-month snow storm thrown in. 2. Brushing along guiderail was completed and the rental mower was also used to remove vegetation around Rodney sewage lagoon. 3. Dragging of gravel roads continued as weather permitted. The lack of frost and frequent precipitation has required an earlier start to the grading season. Roads are still susceptible to heavy traffic and Elgin OPP along with MTO has been carrying out spot inspections to check for weight restriction compliance. 4. Crews were kept very busy with tree clean-up after the windstorm earlier in the month. Traffic control was also required where downed hydro lines blocked the roadway. 5. Sign reflectivity checks were completed with only a few signs requiring replacement. 6. Winter shift for Public Works staff wrapped up on March 24 and patrolling duties will be carried out `as needed'. 7. Additional activities last month were sweeping, pothole patching, sign installation/repair and continuation of dead tree removal. Respectfully Submitted, Reviewed by: Lee tosnell, CRS Cott Gawley, C , CGA Public Works Superintendent C.A.O./Clerk cI � _ 1 4� OF Q - 2r 7 � i998'a The Municipality of Vest Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: April 13, 2017 SUBJECT: 2017 Gravel Tender RECOMMENDATION: THAT Council accepts the lowest quote for the 2017 gravel tender submitted by Johnston Bros. (Bothwell) Ltd. INTRODUCTION: Quotes to supply and haul 25,000 tonnes of`A' gravel were received and opened on April 6th, 2017. DISCUSSION: Two quotes were received and are listed below (before tax) — 1. Johnston Bros. (Bothwell) Ltd. $323,000 3. McKenzie and Henderson Ltd. $375,000 The quote from Johnston Bros. (Bothwell) is the low bid and is $0.33/tonne higher than last year's award. Respectfully Submitted, Reviewed by, 6K loa-� Lee Gosnell Scott Gawle , C A, CGA Public Works Superintendent C.A.O. I Clerk ! 4 a 4 N !! U m 9 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: April 13, 2017 SUBJECT: 2017 Dust Suppressant Tender RECOMMENDATION: THAT Council accepts the low quote for the 2017 Dust Suppressant tender submitted by Pollard Highway Products of Harrow. 1 INTRODUCTION: Quotes for the supply and haul of ap rox. 2,250,000 litres of dust suppressants were received and opened on April 5 h, 2017. DISCUSSION: Four quotes were received and are listed below (before tax) — 1. Pollard Highway Products Ltd $103,500.00 2. Holland Transport $124,020.00 3. Den-Mar Brines Ltd. $155,750.00 4. Da-Lee Dust Control $259,875.00 Based on price and past performance, we recommend Pollard Highway Products for the 2017 season. Respectfully Submitted, Reviewed by, 6g Lee Gosnell Scott Gawley, C7,CGA Public Works Superintendent C.A.Q. /Clerk i Q T +1 v N r �7 The Munici l ty of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, Recreation Superintendent DATE: April 13 2017 SUBJECT: Recreation Monthly report RECOMMENDATION: That Council receive and file the Recreation Superintendents report. INTRODUCTION: ➢ The pickle ball program continues to grow, so much so we are moving to West Lorne to the Arena and switching to Tuesday nights to allow us to put up four courts as opposed to the two we are currently using. ➢ The parks are being aerated and rolled where applicable in preparation for the 2017 season. ➢ The soccer registrations have been completed and the players are anxiously awaiting the beginning of the season. ➢ We have found a suitable flooring for the change-rooms at the pool, and hopefully will have it installed prior to the beginning of the season. ➢ Similarly we have located what seems to be a suitable flooring material for the Recreation Centre. This flooring is rubber based and with the Deputy Clerks assistance we will be applying for a grant to help fund this project. ➢ Preparations are under way at the pool, it should be opening early to mid-June. ➢. The Rodney Village signs have been re-shingled, and that project is now almost complete. Respectfully Submitted, Approved by, Jeff Slater Ao0ttGa_w14y' , West Elgin Recreation Superintendent C.A.O. i :a z. � r i�. �s. k 3 — 4 N * S G 7� 9 i........... y�£.. l j 14 Eli a ,r E � v { L a i 2: 3 z r �� II {•E i I' Facility Description ion Facility Name: West Elgin Distribution System Regional Manager: Dale LeBritton (519)768-9925,cell(519)476-5898 Business Development Manager: Susan Budden (519)318-3271 Facility Type: Municipal Classification: Class 1 Water Distribution Drinking Water System Category: Large Municipal Residential Title Holder: Municipallty Service Information Area(s)Serviced: The West Elgin Distribution System receives water from the Tri-County Drinking Water System and services the communities of West Lorne,Rodney, Eagle,New Glasgow and Rural areas within the municipality. Operational Descriotion: In addition to the watermains,valves,auto flushers,sample stations and fire hydrants,the West Elgin Distribution System has a water storage facility. The system is controlled at the TO-County Water Treatment Plant by the SCADA system. The Rodney Tower in conjunction with the West Lorne Standpipe(a part of the Tri-County Drinking Water System)provides water pressure to the distribution system. The highlift pumps at the Tri-County Water Treatment Plant start when the West Lorne Standpipe reaches the start set point and will continue to fill till the stop set point. Based on the elevations in the system,the Rodney Tower will only begin filling once the West Lorne Standpipe is full. There are four chambers located at Pioneer Line,Marsh Line,Silver Clay and Talbot Line West of Graham that control the flow to Rodney. These chambers contain automated valves so that when the Rodney Tower reaches the start set point the valves open up to allow water to be fed from the West Lorne distribution system. The highlift pumps stop set point of the West Larne Standpipe will be overridden if the Rodney Tower has not reached its stop set point,and therefore will continue to run to fill up the Rodney Tower. Key information on the Rodney Tower: • Single fill/draw 300mm diameter pipe • Constructed in 1994 by Landmark • Volume of 1,200m3 • Base elevation: 210.8m;Storage elevations: 238.9m to 250.6m;therefore resulting water pressure 276-386kPa(40- 56psi) • Located at 192 Victoria Street in Rodney ,I Facility Name: West Elgin Distribution System ORG#: 1266 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: JANUARY: There were no compliance or exceedance issues reported this month. FEBRUARY: There were no compliance or exceedance issues reported this month. SECTION 2: INSPECTIONS FIRST QUARTER: JANUARY: There were no MOL or MOECC inspections for January. FEBRUARY: There were no MOL or MOECC inspections in February. SECTION 3: QEMS UPDATE FIRST QUARTER: JANUARY: The internal audit has been scheduled to be completed by March 24, 2017. FEBRUARY: Annual reports (Section 11 and Schedule 22)were completed and provided to the owner as required by 0. Reg. 170/03. SECTION 4: PERFORMANCE ASSESSMENT REPORT All sampling and testing have met 0. Reg. 170/03 requirements. The limit for Total Coliform and E. coli is zero, heterotrophic plate count (HPC) doesn't have a limit. This is an operational guide to initiate an action plan if results are continuously high in an area. Samples are taken at four different locations throughout the distribution system each week, see results below. Total Coliform E. coli Range HPC #Samples Range (cfu/100onL) #Samples (cfu/10omL) (cfu/100mL) --- January_.._......._._..:20._....__.___-- 0-0 0-0._.._.__�...-_ 10 <10-10 -.... February 16 0 - 0 0 - 0 8 X10—50 i i Trihalomethanes are sampled on a quarterly basis. The table below shows the running average so far in 2017. The annual average in 2016 was 61.5µg/L, therefore the current running average has increased 5.7%when compared to the annual average in 2016. The fourth quarter results were elevated due to use of the advanced oxidation process at the WTP to combat taste and odour issues related to raw water quality. Limit THM Result (µs;/L) (µg/L) January 2017 70 April 2016 - 48 July 201E _ 40. October 2016 - 102 Running Average 100 65 The Rodney Tower continuously monitors the free chlorine residual of the water. The results fluctuate based on fill cycles. The chart below shows the minimum, maximum and average daily free chlorine residuals. During the winter months the results are usually very good, however, once there is warmer weather the chlorine residuals dissipate. It is required to maintain 0.2mg/L of free chlorine in the distribution system. Therefore,the residual leaving the tower must be above this 0.2mg/L. An adverse reportable event occurs when the chlorine residuals drops below OASmg/L. 1.40 --- ---___.__------,_----------- ----_...-- T__.� 1.20 ---- 1.00 — - max 0.60 0.40 --...---- ------ avg 0.20 — — --- I i 0.40 --- r- �--r- --_- r--- - --r_.._�r QtiA otiA oti oti� a�A o�A o�A oy`o ti o�,y4 4�\�IS o�,��,ti o�`o,\ o�`y��ti o�,y��ti o�,��1ti SECTION S: OCCUPATIONAL HEALTH &SAFETY FIRST QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted this month. SECTION 6: GENERAL MAINTENANCE FIRST QUARTER: JANUARY: 03: Obtained all Quarterly samples. 03: Monthly meter reads recorded. 09-12: Thawed frozen hydrants. 12,13,16: Monthly sample station residuals recorded. FEBRUARY: 03: Monthly meter reads SECTION 7: ALARM SUMMARY FIRST QUARTER: JANUARY: ^� No alarms this month. FEBRUARY: 05; Service leak at Pioneer& Furnival Rd. Operator replaced section of 2"service line. SECTION 8: COMMUNITY COMPLAINTS& CONCERNS FIRST QUARTER: JANUARY: No complaints or concerns this month. FEBRUARY: No complaints or concerns this month. Ministry of the Environment Minist6re de I'Environnement ^� t i Safe Drinking Water Branch Direction du contr8le de la quallti�de 1'eau potable 3232 White Oak Road,3`d Floor Bureau du district de London Ontario London ON N6E 1L8 3 6tage �� Tel(519)873-5094 3232,chemin White Oak Fax(519)873-5096 London(Ontario)N6E 1 L8 Tel(519)873-5094 Fax(519)873-5096 March 30, 2017 File no. EL-WE-TRI-540 Tri-County Water Board 22413 Hoskins Line Rodney,Ontario NOL 2CO Attention: Scott Gawley,Administrator/Treasurer Re: Tri-County Drinking Water System(DWS#250009 1 1 1 7) Inspection conducted on January 31 and March 7, 2017 The enclosed Drinking Water Inspection Report outlines non-compliance, if any, with Ministry legislation, and policies for the above noted water system. Violations noted in this report, if any, have been evaluated based on community risk. These violations will be monitored for compliance with the minimum standards for drinking water in Ontario as set forth under the Safe Drinking Water Act and associated regulations. Where risk is deemed to be high and/or compliance is an ongoing concern, violations will be forwarded to this Ministry's Investigation and Enforcement Branch. In order to measure individual inspection results, the Ministry has established an inspection compliance risk framework based on the principles of the Inspection, Investigation & Enforcement (II&E) Secretariat and advice of internal/external risk experts. The Inspection Summary Rating Record (IRR), included as Appendix F of the inspection report, provides the Ministry, the system owner and the local Public Health Units with a summarized quantitative measure of the drinking water system's annual inspection and regulated water quality testing performance. Please note the attached IRR methodology memo describing how the risk rating model has improved to better reflect the health related and administrative non-compliance found in an inspection report. IRR ratings are published (for the previous inspection year) in the Ministry's Chief Drinking Water Inspector's Annual Report. "Section 19 of the Safe Drinking Water Act(Standard of Care) creates a number of obligations for individuals who exercise decision-making authority over municipal drinking water systems. Please be aware that the Ministry has encouraged such individuals, particularly municipal councillors, to take steps to be better informed about the drinking water systems over which they have decision- making authority. These steps could include asking for a copy of this inspection report and a review of its findings. Further information about Section 19 can be found in "Taking Care of Your Drinking Water-A guide for members of municipal council"found under"Resources" on the Drinking Water Ontario website at www.ontario.ca/drinkinciwater." If you have any questions regarding the report, please feel free to call me at(519) 873-5019. Yours truly, 19L Stephen Dunn Drinking Water Inspector Ministry of Environment cc. Elgin St. Thomas Public Health Unit Lower Thames Conservation Authority I 1 � Ontano Ministry of the Environment and Climate Change i TRI-COUNTY DRINKING WATER SYSTEM Inspection Report Site Number: 260091117 Inspection Number: 1-CLRHX Date of Inspection: Mar 07, 2017 Inspected By: Stephen Dunn Ministry of the Environment and Climate Change L Ontario Inspection Report OWNER INFORMATION: Company Name: TRI-COUNTY WATER BOARD Street Number: 22413 Unit Identifier: Street Name: HOSKINS Line City: RODNEY Province: ON Postal Code: NOL 2CO CONTACT INFORMATION INSPECTION DETAILS: Site Name: TRI-COUNTY DRINKING WATER SYSTEM Site Address: 9210 GRAHAM RD WEST LORNE NOL 2PO County/District: West Elgin MOECC District/Area Office: London District Health Unit: ELGIN-ST. THOMAS HEALTH UNIT Conservation Authority: MNR Office: Category: Large Municipal Residential Site Number: 260091117 Inspection Type: Unannounced Inspection Number: 1-CLRHX Date of Inspection: Mar 07, 2017 Date of Previous inspection: Dec 02, 2015 COMPONENTS DESCRIPTION Site(Name): MOE DWS Mapping Type: DWS Mapping Point Sub Type: Site(Name): Raw Water Intake Type: Source Sub Type: Surface Water Comments: Raw water is drawn through a 700 mm diameter, polyethylene, primary intake pipe located 610 m into Lake Erie at a depth of 5.7 m. An additional 600 mm diameter stand-by intake is located along the shoreline adjacent to the low lift pumping station. The primary intake pipe is equipped with one(1)2-inch chlorine solution line for zebra mussel control. A raw water sampling line extends through the primary intake pipe into the intake crib, prior to pre- chlorination. The low lift pumps and wet wells are housed in the low lift pumping station. The chlorination equipment is located inside the chemical building, adjacent to the low lift pumping station. Raw water is conveyed from the low lift pumping station via an inlet valve chamber by four(4)fixed speed vertical turbine pumps each rated at 851-Is at a dynamic head of 77,4m. The low lift station is equipped with two(2) 10 mm coarse wire mesh stainless steel screens which filter larger debris before the source water is transported to four(4) wet wells. Each wet well is equipped with a sonic level sensor to monitor water levels. Two(2) 1500m long and 400mm diameter raw water transmission lines provide raw water from the low lift pumping station to the new water treatment plant. Backup power is supplied by a 200kW generator located at the low lift electrical building. Report Generated for dunnst on 3010312017(ddlmmlyyyy) Page 2 of 15 Site*:260091117 TRI-COUNTY DRINKING WATER SYSTEM Date of Inspection:07/03/2017(ddlmmlyyyy) i Ministry of the Environment and Climate Change r" Ontario Inspection Report Site(Name): Water Treatment Plant Type: Treated Water POE Sub Type: Treatment Facility Comments: The water treatment plant building is located approximately one kilometer north of the original facility which has since been decommissioned. Water is pumped from the low lift pumping station and directed to four(4)self cleaning motorized microstrainers. Downstream of the microstrainers is an on-line continuous turbidity meter and chlorine residual analyzer which is used in conjunction with the addition of chlorine for zebra mussel control. Water which has passed through the microstrainers is pumped to one of four(4) membrane filtration racks each rated at 75 L/s net capacity. The filtration racks also consist of individual flow and turbidity meters. The SCADA system is programmed so that there is an automatic shutdown when turbidity from the individual filter racks exceed 0.3 NTU for 600 seconds (10 minutes). There is a backwash and secondary recovery system in place which consists of one(1) 17m'reverse filtrate recovery tank, two(2) reverse filtrate (backwash) pumps, two(2) reverse filtrate recovery(backwash recovery)pumps and two (2) reverse filtrate recovery strainer(strainer backwash recovery)together with appropriate valving and piping. Sodium hypochlorite solution addition for primary and secondary disinfection occurs upstream of the treated water reservoir for primary disinfection and downstream of the high-lift pumps for secondary disinfection residual maintenance. Sodium hypochlorite for primary disinfection is applied by one of two(2)chemical metering pumps, each rated at 150L/hr prior to entering one of two(2)2,276m'above grade glass fused steel storage tanks. Trim sodium hypochlorite addition is applied by one of two (2)chemical metering pumps, each rated at 60L/hr. UV can be used for backup primary disinfection if there is a failure in the sodium hypochlorite system. Backup power is supplied by a 750kW generator, complete with fuel tank and exhaust system, at the membrane filtration plant. Site(Name): Water Treatment Plant Type: Other Sub Type: Treatment Facility Comments: Water directed from the membrane filtration process can also undergo Advanced Oxidation Process(AOP)or backup disinfection. The AOP system consists of two (2) 300mm diameter Ultra Violet(UV) reactors each rated at 83L/s in AOP mode or 166L/s when used in back up disinfection mode. The setup consists of high intensity medium pressure lamps providing a dose of 40mJ/cm2, UV intensity sensor and an automatic on-line sleeve cleaning system.The AOP system utilizes UV light, Hydrogen Peroxide and Sodium Hypochlorite for taste and odour control. Hydrogen peroxide is added prior to the UV reactors via two(2)chemical metering pumps, rated at approximately 11 L/hr. Site(Name): Process Wastewater Type: Other Sub Type: Other Comments: Residual Management consists of one(1)outdoor concrete settling tank with a gravity overflow to a two basin constructed wetland prior to overflow to the municipal drain. Process waste water is generated through back filtration, Enhanced Flux Maintenance(EFM)and Clean-ln-Place(CIP) processes, These processes are used for cleaning membrane modules which produce spent chemical wash solution which is then pumped to a neutralization tank. Prior to pumping the wastewater to the settling tank the solution is treated to a neutral pH and zero free chlorine residual. Citric Acid and Caustic Soda for the CIP membrane cleaning process is supplied by two (2) (1-citric and 1-caustic chemical pump), two(2) 9.5m3 CIP chemical tanks and two(2)454L day tanks. Calcium bisulphite solution for the neutralization process is supplied by one(1) chemical pump which pumps from one (1)454L day tank. Site(Name): West Lorne Standpipe Type: Other Sub Type: Reservoir Comments: Report Generated for dunnst an 30103/2017(dd/mmlyyyy) Page 3 of 15 Site#:260091117 TRI-COUNTY DRINKING WATER SYSTEM Date of Inspection:07/03/2017(dd/mm/yyyy) {raj Ministry of the Environment and Climate Change Lr Ontario Inspection Report Water storage consists of a 38.6 metre steel standpipe constructed in 1984. It has a capacity of 2889 cubic metres and includes a valve chamber with interconnected piping, associated valves and appurtenances. Site(Name): Distribution System Type: Other Sub Type: Other Comments: The Tri-County Drinking Water System serves the municipalities of West Elgin, Dutton-Dunwich, Southwest Middlesex, Chatham-Kent and the Village of Newbury. I Report Generated for dunnst on 30/03/2017(ddlmmlyyyy) Page 4 of 15 Site#:260091117 TRI-COUNTY DRINKING WATER SYSTEM Date of Inspection:0710312017(ddlmmlyyyy) i J �raj Ministry of the Environment and Climate Change r- Ontario Inspection Report INSPECTION SUMMARY: Introduction a The primary focus of this inspection is to confirm compliance with Ministry of the Environment and Climate Change(MOECC)legislation as well as evaluating conformance with ministry drinking water policies and guidelines during the inspection period. The ministry utilizes a comprehensive, multi-barrier approach in the inspection of water systems that focuses on the source,treatment,and distribution components as well as management practices. This drinking water system is subject to the legislative requirements of the Safe Drinking Water Act, 2002 (SDWA)and regulations made therein, including Ontario Regulation 170103, "Drinking Water Systems" (O.Reg. 170103). This inspection has been conducted pursuant to Section 81 of the SDWA. This inspection report does not suggest that all applicable legislation and regulations were evaluated. It remains the responsibility of the owner to ensure compliance with all applicable legislative and regulatory requirements. The initial inspection was conducted on January 31, 2017 with the review period being between (December 31, 2015 and December 31, 2016. The unannounced supplemental inspection was conducted on March 7,2017 covering the review period between January 1, 2017 and February 28,2017. Documents and records reviewed in association with this report include, but are not restricted to: -The Tri-County Drinking Water System Operation and Maintenance Manual -The Ontario Clean Water Agency(OCWA)Operation and Maintenance Manual for the Water Treatment Plant -Permit to Take Water#4416-9RPMND -Municipal Drinking Water Works Licence (Licence No. 043-101) -Water Works Permit(Permit No. 043-201) -Operational documents and records maintained by the owner and operating authority Source • Trends in source water quality were being monitored. Permit o Take W ter • The owner was in compliance with all conditions of the PTTW. The Permit to Take Water(PTTW)#4416-9RPMND specifies flow rates and total water takings that are permitted. For the Tri-County DWS the maximum flow rate limit is 9,400 Llmin. The total daily water taking allowed is 13,500 m3/day, There were no PTTW exceedances during the inspection review period. Cal2acity Assessment • There was sufficient monitoring of flow as required by the Municipal Drinking Water Licence or Drinking Water Works Permit issued under Part V of the SDWA. • The flow measuring devices were calibrated or verified in accordance with the requirements of the Municipal Drinking Water Licence issued under Part V of the SDWA. • The owner was in compliance with the conditions associated with maximum flow rate or the rated capacity conditions in the Municipal Drinking Water Licence issued under Part V of the SDWA. Report Generated for dunnst on 30/03/2017(ddlmmlyyyy) Page 5 of i5 Site*260091117 TRI-COUNTY DRINKING WATER SYSTEM Date of Inspection;07/0312017(ddlmmlyyyy) I Ministry of the Environment and Climate Change Ontario Inspection Report Capacity Assessment: In accordance with the Municipal Drinking Water Licence 043-101 issued for the Tri-County Drinking Water System, the drinking water system shall not be operated in a manner that exceeds the rated capacity of 12,160 m'Iday. A review of the flows provided by the operating authority for the inspection period, found that all flows were within the permitted rate of 12,160 m3lday. The maximum daily water volume taken through the treatment subsystem during the inspection review period od was 5,614m 9 I day In July 2016. • Appropriate records of flows and any capacity exceedances were made in accordance with the Municipal Drinking Water Licence issued under Part V of the SDWA. TreatMent Processes • The owner had ensured that all equipment was installed in accordance with Schedule A and Schedule C of the Drinking Water Works Permit. A physical inspection of the Tri-County Drinking Water System was conducted on January 31, 2017 and March 7, 2017 and it is confirmed that the equipment is installed in accordance with Schedule A of the latest Drinking Water Works Permit No. 043-201. • Records indicated that the treatment equipment was operated in a manner that achieved the design capabilities required under Ontario Regulation 170103 or a Drinking Water Works Permit and/or Municipal Drinking Water Licence issued under Part V of the SDWA at all times that water was being supplied to consumers. • Records confirmed that the water treatment equipment which provides chlorination or chloramination for secondary disinfection purposes was operated so that at all times and ail locations in the distribution system the chlorine residual was never less than 0.05 mgll free or 0.25 mgll combined. Based on the physical inspection of the existing treatment equipment,a review of the DWWP and MDWL,the operational data provided by the operating authority, and discussions with the operator; the Tri-County Drinking Water System is operated in compliance with Schedule 1-3 of O. Reg. 170103. Primary disinfection at the Tri-County Drinking Water System is completed in accordance with the Ministry's Procedure for Disinfection of Drinking Water in Ontario which requires at a minimum, a 2-log removal of cryptosporidium oocysts, 3-log removal of giardia cysts and 4-log removal or inactivation of viruses before water enters the distribution system. • The primary disinfection equipment was equipped with alarms or shut-off mechanisms that satisfied the standards described in Section 1-6(1)of Schedule 1 of Ontario Regulation 170103. • The owner had evidence indicating that all chemicals and materials that come in contact with water within the drinking water system met the AWWA and ANSI standards in accordance with the Municipal Drinking Water Licence and Drinking Water Works Permit issued under Part V of the SDWA. • Up-to-date plans for the drinking-water system were kept in a place,or made available in such a manner, that they could be readily viewed by all persons responsible for all or part of the operation of the drinking water system in accordance with the Drinking Water Works Permit and Municipal Drinking Water Licence issued under Part V of the SDWA. Treatment Procegs Monitoring • Primary disinfection chlorine monitoring was conducted at a location approved by Municipal Drinking Water Licence and/or Drinking Water Works Permit issued under Part V of the SDWA, or atlnear a location where the intended CT has just been achieved. Report Generated for dunnst on 30/03/2017(ddlmmlyyyy) Page 6 of 15 Site#:260091117 TRI-COUNTY DRINKING WATER SYSTEM Date of Inspection:07/03/2017(ddlmmlyyyy) Ministry of the Environment and Climate Change �r Ontario Inspection Report Treatment Process Monitoring • Operators were aware of the operational criteria necessary to achieve primary disinfection within the drinking water system. The Tri-County Drinking Water SCADA system has a CT Calculator which provides real time CT calculations. OCWA operators monitor this information daily. It also contains a feature that allows operators to input data to calculate CT and make any changes to the parameter, if required. In addition,the operators calculate CT for the worst case scenario for the month. After reviewing the monthly reports, they select worst case parameters which include highest pH,highest flow, lowest storage tank level, lowest chlorine residual and lowest temperature. They use a worksheet to assist them in calculating CT. This exercise increases the operators awareness of the operational criteria necessary to achieve primary disinfection within the drinking water system. • Continuous monitoring of each filter effluent line was being performed for turbidity. • The secondary disinfectant residual was not measured as required for the distribution system. The regulation requires seven free chlorine residuals to be taken each week. The Tri-County Drinking Water System took the first set on Tuesday December 13th and therefore was required to take the second set at a minimum of 48 hours after this first set. Normally, the second set is scheduled to be taken on the Friday in accordance with the sample schedule. There was a miscommunication between the operators of the system and they'did not follow proper procedure and second set of samples for that week were missed. • Operators were examining continuous monitoring test results and they were examining the results within 72 hours of the test. • Samples for chlorine residual analysis were tested using an acceptable portable device. • All continuous monitoring equipment utilized for sampling and testing required by O. Reg.170I03,or Municipal Drinking Water Licence or Drinking Water Works Permit or order,were equipped with alarms or shut-off mechanisms that satisfy the standards described in Schedule 6. • Continuous monitoring equipment that was being utilized to fulfill O. Reg. 170103 requirements was not performing tests for the parameters with at least the minimum frequency specified in the Table in Schedule 6 of O. Reg. 170103 and/or was not recording data with the prescribed format. Continuous monitoring equipment failed to record turbidity readings on December 12th until December 14th at the required recording frequencies. On December 12th the Rack 2 filtrate turbidity analyzer failed, however the failure wasn't recognized until December 14th. The turbidity analyzer was replaced and was functioning by 09:40 on December 14th. Integrity of the membranes on Rack 2 was ensured by daily integrity tests. Procedures were reviewed with the operators to ensure compliance going forward.Also modifications to the SOP were completed to provide further instruction. • The owner and operating authority ensured that the primary disinfection equipment had a recording device that continuously recorded the performance of the disinfection equipment. • All continuous analysers were calibrated, maintained, and operated, in accordance with the manufacturer's instructions or the regulation. Process Mgtewater Report Generated for dunnst on 30/03/2017(ddlmmlyyyy) Page 7 of 15 Site#:2 60091117 TRI-COUNTY DRINKING WATER SYSTEM Date of Inspection:07/03/2017(dd/mrn/yyyy) t�>Ontario Ministry of the Environment and Climate Change Inspection Report Process Wastewater • The process wastewater and residual solidsisludges were treated, handled and disposed of in accordance with the design requirements approved under the Drinking Water Works Permit and the Municipal Drinking Water Licence. The process wastewater from the water treatment process is collected in a concrete settling tank at the rear of the plant. Gravity overflow from the settling tank allows the effluent to discharge i nto a constructed wetland prior to discharge into a municipal drain. • The process wastewater discharge monitoring program and discharge quality complied with requirements established in the Municpal Drinking Water Licence Issued under Part V of the SDWA. Records maintained by OCWA show that the conditions prescribed Municipal Drinking Water Licence(Licence No. 043-101) Schedule C for Residue Management(Condition 1.5)and Environmental Discharge Parameters (Condition 4.2-4.4)were met. Distribution Ustem • The owner had a program or maintained a schedule for routine cleanout, inspection and maintenance of reservoirs and elevated storage tanks within the distribution system. • The owner was able to maintain proper pressures in the distribution system and pressure was monitored to alert the operator of conditions which may lead to loss of pressure below the value under which the system is designed to operate. OCWA monitors pressure at the two (2)forcemains at Eagle and water tower storage facilities in Rodney,West Lorne and at the water treatment plant through the SCADA system. The points are alarmed with pressure set points. • The donor had provided an Annual Report to the receiver stand alone distribution system(s)connected to this system. Oaerations M1113uals • Operators and maintenance personnel had ready access to operations and maintenance manuals. • The operations and maintenance manuals contained plans, drawings and process descriptions sufficient for the safe and efficient operation of the system. • The operations and maintenance manuals met the requirements of the Drinking Water Works Permit and Municipal Drinking Water Licence issued under Part V of the SDWA. Lo ooks • Logbooks were properly maintained and contained the required information. • Records or other record keeping mechanisms confirmed that operational testing not performed by continuous monitoring equipment was being done by a certified operator,water quality analyst,or person who suffices the requirements of 0. Reg. 170103 7-5. Only adequately certified operators are employed by the operating authority to operate their water systems. These operators conduct all of the operational tests, record all of the results obtained and collect all of the required samples. Logbooks are located at the standpipe and water treatment plant and worksheets are also used to input daily Report Generated for dunnst on 30/03/2017(ddlmmlyyyy) Page 6 of 15 Site#:260091117 TRI-COUNTY DRINKING WATER SYSTEM Date of Inspection:07/03/2017(ddlmmlyyyy) i Ministry of the Environment and Climate Change Ontario Inspection Report Logbooks results. • For every required operational test and every required sample,a record was made of the date,time, location, name of the person conducting the test and result of the test. • The operator-in-charge ensured that records were maintained of all adjustments made to the processes within his or her responsibility. • Logs or other record keeping mechanisms were available for at least five(5)years. Conti n c IEmer en Plan nin • Spill containment was provided for process chemicals and/or standby power generator fuel. • Clean-up equipment and materials were in place for the clean up of spills. • Standby were y ower generators p g e tested under normal load conditions. The Tri-County Water Treatment Plant has two(2) backup power generators. They include: -a 200 kW generator located at the low lift electrical building, and -a 750 kW generator located at the membrane filtration plant. The generators are tested under normal operating conditions monthly, The generators are also inspected and operated by a third party once per year. These records are available through the Supervisory Control and Data Acquisition (SCADA) maintained by OCWA at the Tri-County Water Treatment Plant. Securfty • All storage facilities were completely covered and secure. • Air vents and overflows associated with reservoirs and elevated storage structures were equipped with screens. • The owner had provided security measures to protect components of the drinking water system. Consumer Relations • The owner and/or operating authority undertook efforts to promote water conservation and reduce water Mosses in their system. Certification and Training • The overall responsible operator had been designated for each subsystem. • Operators in charge had been designated for all subsystems which comprised the drinking water system. • All activities that were undertaken by uncertified persons in the DW subsystems were overseen by persons having the prescribed qualifications. • All operators possessed the required certification. Report Generated for dunnst on 30/03/2017(ddlmmlyyyy) Page 9 of 15 Site#:260091117 TRI-COUNTY DRINKING WATER SYSTEM Date of Inspection:0710312017(ddlmmlyyyy) i > Ministry of the Environment and Climate Change �r Ontario Inspection Report Certification and Trainir3g i • Only certified operators made adjustments to the treatment equipment. • An adequately licenced operator was designated to act in place of the overall responsible operator when the overall responsible operator was unable to act. Water Quality Monitoring • All microbiological water quality monitoring requirements for raw water samples were being met. • All microbiological water quality monitoring requirements for distribution samples were being met. • All microbiological water quality monitoring requirements for treated samples were being met. In accordance with Schedule 10-3 of 0. Reg. 170103, the owner is required to ensure that a water sample is taken at least once every week and test for E. coli, total coliforms and heterotrophic plate counts. Laboratory data sheets for microbiological monitoring of the Tri-County Drinking Water System were reviewed from December 1, 2015 to December 31, 2016 and confirm that this requirement has been met. • All inorganic water quality monitoring requirements prescribed by legislation were conducted within the required frequency. 0. Reg. 170103 Schedule 13 requires the owner to monitor for the inorganics listed in Schedule 23 of the regulation every 12 months. These parameters were sampled for on January 4,2016 and prior to that on January 12, 2015. Therefore, the requirements for sampling and testing for organics every 12 months has been met. • All organic water quality monitoring requirements prescribed by legislation were conducted within the required frequency. 0. Reg. 170103 Schedule 13 requires the owner to monitor for the organics listed in Schedule 24 of the regulation every 12 months. These parameters were sampled for on January 4,2016 and prior to that on January 12, 2015. Therefore, the requirements for sampling and testing for organics every 12 months has been met. • All trihalomethanes water quality monitoring requirements prescribed by legislation were conducted within the required frequency. In accordance with 0. Reg. 170103 Schedule 13-6, the owner of the Tri-County Drinking Water System shall ensure that a sample for trihalomethanes is collected and tested every three(3) months. Trihalomethane monitoring was completed on the following dates during the inspection period: April 11, 2016, July 4, 2016, October 3, 2016, and January 3, 2017. • Trihalomethane samples were being collected from a point in the distribution system or connected plumbing system that was likely to have an elevated potential for the formation of trihalomethanes. • All nitrate/nitrite water quality monitoring requirements prescribed by legislation were conducted within the required frequency for the DWS. In accordance with 0. Reg, 170103 Schedule 13-6, the owner of the Tri-County Drinking Water System shall ensure that a sample for nitrate and nitrite is collected and tested every three(3)months. Nitrate and nitrite monitoring was completed on the following dates during the inspection period: April 11, 2016, July 4, 2016, October 3, 2016, and January 3, 2017. • All sodium water quality monitoring requirements prescribed by legislation were conducted within the Report Generated for dunnst on 30/03/2017(ddlmmlyyyy) Page 10 of 16 Site#:260091117 TRI-COUNTY DRINKING WATER SYSTEM Date of Inspection:07/03/2017(ddlmmlyyyy) �r�7 Ministry of the Environment and Climate Change r- Ontario Inspection Report Water Quality Monitor„r�,q required frequency. O. Reg. 170103 Schedule 13 required that the owner test for sodium every 60 months. Sodium was sampled and tested on September 12, 2016. Therefore, the requirement for sodium testing every 60 months has been met. • All fluoride water quality monitoring requirements prescribed by legislation were conducted within the required frequency. O. Reg. 170103 Schedule 13 required that the owner sample and test for fluoride every 60 months. Fluoride was sampled and tested on May 12, 2014. Therefore, the requirement for fluoride testing every 60 months has been met. • The owner ensured that water samples were taken at the prescribed location. • All water quality monitoring requirements imposed by the Municipal Drinking Water Licence and Drinking Water Works Permit were being met. The Municipal Drinking Water Licence requires the owner to sample and test for suspended solids each quarter from the point of discharge from the lagoons. Documentation provided by the operating authority during the inspection period indicate that suspended solids water quality monitoring requirements have been met. i • All sampling requirements for lead prescribed by schedule 15.1 of 0. Reg. 170103 were being met. • Records confirmed that chlorine residual tests were being conducted at the same time and at the same location that microbiological samples were obtained. • The drinking water system owner submitted written notices to the Director that identified the laboratories that were conducting tests for parameters required by legislation, Order, Drinking Water Works Permit or Municipal Drinking Water Licence. • The owner indicated that the required records are kept and will be kept for the required time period. Water Quality Assessment • Records did not show that all water sample results taken during the inspection review period did not exceed the values of tables 1,2 and 3 of the Ontario Drinking Water Quality Standards(O.Reg. 169103). There was one adverse water quality incident during the review period for a sample taken on January 30,2017 which came back with a result of 8 total coliforms. The resamples all came back with satisfactory results. Resorting &Corrective Actions • Corrective actions (as per Schedule 17) had been taken to address adverse conditions, including any other steps that were directed by the Medical Officer of Health. • All required notifications of adverse water quality incidents were immediately provided as per O. Reg. 170103 16-6. • All required written notices of adverse water quality incidents were provided as per 0. Reg. 170103 16-7. • In instances where written notice of issue resolution was required by regulation,the notice was provided as per O. Reg. 17010316-9. Report Generated for dunnst an 30/03/2017(ddlmmlyyyy) Page 11 of 15 Site#:260091117 TRI-COUNTY DRINKING WATER SYSTEM Date of Inspection:07/0312017(ddlmmlyyyy) i tr� Ministry of the Environment and Climate Change )��Ontario Inspection Report Reporting &Corrective Actions • Where required continuous monitoring equipment used for the monitoring of chlorine residual andlor turbidity triggered an alarm or an automatic shut-off,a qualified person responded in a timely manner and took appropriate actions. • The Annual Report containing the required information was prepared by February 28th of the following year. • Summary Reports for municipal council were completed on time,included the required content,and were distributed in accordance with the regulatory requirements. Report Generated for dunnst on 30/03/2017(ddlmmlyyyy) Page 12 of 16 Site#:260099117 TRI-COUNTY DRINKING WATER SYSTEM Date of Inspection:0710312017(ddlmmlyyyy) i Ministry of the Environment and Climate Change �r Ontario Inspection Report NON-COMPLIANCE WITH REGULATORY REQUIREMENTS AND ACTIONS REQUIRED This section provides a summary of all non-compliance with regulatory requirements identified during the inspection period, as well as actions required to address these issues. Further details pertaining to these items can be found in the body of the inspection report. 1 The secondary disinfectant residual was not measured as required for the distribution system. The regulation requires seven free chlorine residuals to be taken each week, The Tri-County Drinking Water System took the first set on Tuesday December 13th and therefore was required to take the second set at a minimum of 48 hours after this first set. Normally, the second set is scheduled to be taken on the Friday in accordance with the sample schedule. There was a miscommunication between the operators of the system and they did not follow proper procedure and second set of samples for that week were missed. Action(s)Required: The owner and operator did not ensure that free chlorine residuals were taken in accordance with O. Regulation 170103 Schedule 7-2 (4) 2 for the Tri-County Drinking Water System. Procedures were reviewed with the operators and modified to ensure compliance with the regulations going forward. 2 Continuous monitoring equipment that was being utilized to fulfill O. Reg. 170103 requirements was not performing tests for the parameters with at least the minimum frequency specified in the Table in Schedule 6 of O. Reg. 170103 and/or was not recording data with the prescribed format. Continuous monitoring equipment failed to record turbidity readings on December 12th until December 14th at the required recording frequencies. On December 12th the Rack 2 filtrate turbidity analyzer failed, however the failure wasn't recognized until December 14th. The turbidity analyzer was replaced and was functioning by 09:40 on December 14th. Integrity of the membranes on Rack 2 was ensured by daily integrity tests. Action(s) Required: The owner and operating authority shall ensure that turbidity results are recorded in accordance with Schedule 6- 5(1)of O. Reg. 170103. The operating authority notified the Ministry as soon as they became aware of the non- compliance. There are no further requirements as the operating authority has reviewed the procedures with the operators to ensure compliance going forward and have made modifications to the SOP to provide further instruction. Report Generated for dunnst on 30/03/2017(ddlmmlyyyy) Page 13 of 15 Site#:2600911/7 TRI-COUNTY DRINKING WATER SYSTEM Date of Inspection:07/03/2017(ddlmmlyyyy) r�7 Ministry of the Environment and Climate Change Ontario Inspection Report SUMMARY OF RECOMMENDATIONS AND BEST PRACTICE ISSUES This section provides a summary of all recommendations and best practice issues identified during the inspection period. Details pertaining to these items can be found in the body of the inspection report. In the interest of continuous improvement in the interim, it is recommended that owners and operators develop an awareness of the following issues and consider measures to address them. Not Applicable i Report Generated for dunnst on 30/03/2017(ddlmmlyyyy) Page 14 of 15 Site#:260091117 TRI-COUNTY DRINKING WATER SYSTEM Date of Inspection:07/03/2017(ddlmmlyyyy) Ministry of the Environment and Climate Change Le'' Ontario Inspection Report SIGNATURES Inspected By: Signature: (Provincial Officer) Stephen Dunn Reviewed &Approved By: Signature: (Supervisor) Tom Clubb Review & Approval Date: �� Note:This inspection does not in any way suggest that there is or has been compliance with applicable legislation and regulations as they apply or may apply to this facility. It is, and remains,the responsibility of the owner and/or operating authority to ensure compliance with all applicable legislative and regulatory requirements. 1 Report Generated for dunnst on 3010312017(ddlmmlyyyy) Page 15 of 15 Site#:260091117 TRI-COUNTY DRINKING WATER SYSTEM Date of Inspection:07103/2017(ddlmmlyyyy) i t r" Ontario Ministry of the Environment and Climate Change Drinking Water System Inspection Report Appendix A Stakeholder References i March 2015 Key Reference and Guidance Material for MuMcipal e9 ti Drinking Water Systems Many useful materials are available to help you operate your drinking water system. Below is tx a list of key materials owners and operators of municipal residential drinking water systems frequently use. To access these materials online click on their titles in the table below or use your web browser to search for their titles. Contact the Public Information Centre if you need assistance or a have questions at 1-800-565-4923/416-325-4000 or pice mail.nto e @ontario.ca. For more information on Ontario's drinking water visit www.ontario-ca/drinkingwater and email drinking.water@ontarloxa to subscribe to drinking water news. Taking Care of Your Drinking Water:A Guide for Members of Municipal Councils 7889e01 FORMS:Drinking Water System Profile information, Laboratory Services Notification, Adverse Test Result Notification Form 7419e,5387e,4444e Procedure for Disinfection of Drinking Water in Ontario 4448e01 Strategies far Minimizing the Disinfection Products Tilhalomethanes and Haloacetic,Acids 7152e Total Trihalomethane (TTHM)Reporting Requirements Technical Bulletin (February 2011) 8215e Filtration Processes Technical Bulletin 7467 Ultraviolet Disinfection Technical Bulletin 7685 Guide for Applying for Drinking Water Works Permit Amendments,Licence Amendments, 7014e01 Licence Renewals and New System Applications Certification Guide for Operators and Water Quality.Analysts Guide to Drinking Water Operator Training Requirements 9802e Taking Samples for the Community Lead Testing Program 6560e01 Community Sampling and Testi ng for Lead-Standard and Reduced Sampling and Eligibility 7423e for Exemption Guide:Drinking Requesting Regulatory Relief from Lead Sampling Requirements 6610 Water System Contact List 7128e Support Document for Ontario Drinking Water Quality Standards 4449e01 ontario.ca/drinkingwater P113S 899ObO1 V Ontario i ) "" nttri Ministry of the Environment and Climate Change V Drinking Water System Inspection Report Appendix B Inspection Rating Record and Inspection Risk Methodology April 2012 APPL=TON OF THE RISK METHODOLOGY USED FOR MEASURING MUNICIPAL RESIDENTIAL DRINKING WATER SYSTEM INSPECTION RESULTS a Lf T 1 .4 i f ilf:� ..... 4 9 I A�;• , ' i The Ministry of the Environment (MOE) has a year 2008-09. The primary goals of this assessment rigorous and comprehensive inspection program are to encourage ongoing improvement of these sys- for municipal residential drinking water systems tems and to establish a way to measure this progress. (MRDWS). Its objective is to determine the com- pliance of MRDWS with requirements under the MOE reviews the risk rating methodology every Safe Drinking Water Act and associated regula- three years. tions, It is the responsibility of the municipal resi- dential drinking water system owner to ensure The Ministry's Municipal Residential Drinking their drinking water systems are in compliance Water Inspection Protocol contains up to 14 in- with all applicable legal requirements. spection modules and consists of approximately 120 regulatory questions. Those protocol ques- This document describes the risk rating methodol- tions are also linked to definitive guidance that ogy, which has been applied to the findings of the ministry inspectors use when conducting MRDWS Ministry's MRDWS inspection results since fiscal inspections. ontario.caldri nkingwater Ontario PIBS 6797e The questions address a wide range of regulatory Determining Potential to Compromise issues, from administrative procedures to drinkinghe ®eIi90� ®� �� � Water water quality monitoring. The inspection protocol also contains a number of non-regulatory questions. The risk management approach used for MRDWS is aligned with the Government of Ontario's Risk A team of drinking water specialists in the ministry Management Framework. Risk management is a assessed each of the inspection protocol regulatory systematic approach to identifying potential hazards, questions to determine the risk (not complying with understanding the likelihood and consequences of the regulation)to the delivery of safe drinking water. the hazards, and taking steps to reduce their risk if This assessment was based on established provincial necessary and as appropriate, risk assessment principles, with each question re- ceiving a risk rating referred to as the Question Risk The Risk Management Framework provides a formu- Rating.Based on the number of areas where a system la to be used in the determination of risk: is deemed to be non-compliant during the inspection, and the significance of these areas to administrative, DISK LIKELIHOOD.x CONSEQUENCE environmental, and health consequences, a risk- based inspection rating is calculated by the ministry Every regulatory question in the inspection proto- for each drinking water system, col possesses a likelihood value (L) for an assigned consequence value (C) as described in Table 1 and It is important to be aware that an inspection rating Table 2. less than 100 per cent does not mean the drinking water from the system is unsafe. It shows areas ` where a system's operation can improve.The ministry Llkel.lho646f Consequence Occurring Likelihood Value works with owners and operators of systems to make 0%-4,99°/0(Possible but Highly Unlikely) L=0 sure they know what they need to do to achieve full compliance. 1 -10%(Unlikely) L=1 The inspection rating reflects the inspection results 11 -49%(Possible) L=2 of the specific drinking water system for the report- 50-89%(Likely) L=3 ing year. Since the methodology is applied consis- tently over a period of years, it serves as a compara- 90--100%(Almost Certain) L=4 tive measure both provincially and in relation to the individual system. Both the drinking water system , and the public are able to track the performance over Consequence Consequence Value tithe, which encourages continuous improvement Medium Administrative Consequence C=1 and allows systems to identify specific areas requir- Major Administrative Consequence C=2 ing attention. Minor Environmental Consequence C=3 Minor Health Consequence C=4 The ministry's annual inspection program is an im- Medium Environmental Consequence C-5 portant aspect of our drinking water safety net. The Major Environmental Consequence C=6 ministry and its partners share a common commit- Medium Health Consequence C=7 ment to excellence and we continue to work toward Major Health Consequence the goal of 100 per cent regulatory compliance. 2 APPLICAHON OF RISK METHODOLOGY The consequence values (0 through 8) are selected The Question Risk Rating quantifies the risk of to align with other risk-based programs and projects non-compliance of each question relative to the currently under development or in use within the others. Questions with higher values are those with ministry as outlined in Table 2. a potentially more significant impact on drinking water safety and a higher likelihood of occurrence. The Question Risk Rating for each regulatory in- The highest possible value would be 32 (4x8)and the spection question is derived from an evaluation of lowest would be 0 (0x1). every identified consequence and its correspond- ing likelihood of occurrence: Table 3 presents a sample question showing the risk rating determination process. • All levels of consequence are evaluated for their potential to occur • Greatest of all the combinations is selected. Does the Operator in Charge ensure that the equipment and processes are monitored,inspected and evaluated? Risk Likelingod x Consequence C=1 C=2 C=3 C=4 C=5 C=6 C=8 Medium Major Minor Minor Medium Major 1Nalar Admit istratiue . Administ(ative Eh iironmentaf' liealfh Envii nmental Env[rgnmental" ` Health Cansequerice'. Consequence Con sequence Consequence'` Consequence Consequence'. Consequence L=4 F « Almost L=1 L=2 L=3 L=3 L=1 3& L=2 Certain) (Unlikely (Possible) (Likely) (Likely) (Unlikely (Possible) R=4 H 2 R;:B R.-42 Rvi15 4=6 Application of the Methodology to Inspection Results Based on the results of a MRDWS inspection, an The risk ratings of all non-compliant answers are overall inspection risk rating is calculated. During an summed and divided by the sum of the risk ratings inspection, inspectors answer the questions related of all questions asked (maximum question rating). to regulatory compliance and input their "yes", "no" The resulting inspection risk rating (as a percentage) or "not applicable" responses into the Ministry's is subtracted from 100 per cent to arrive at the final Laboratory and Waterworks Inspection System inspection rating. (LWIS) database. A "no" response indicates non- compliance. The maximum number of regulatory questions asked by an inspector varies by: system (i.e.,distribution,stand-alone);type of inspection(i.e., focused, detailed); and source type(i.e., groundwater, surface water). APPLICATION OF RISK MFTFIOOOI.OGY 3 Application of the methodology for Public Reporting The individual MRDWS Total Inspection Ratings are Figure 1 presents the distribution of MRDWS rat- published with the ministry's Chief Drinking Water ings for a sample of annual inspections. Individual Inspector's Annual Report. drinking water systems can compare against all the other inspected facilities over a period of inspection years. Figure 1:Year Over Year Distribution of MRDWS Ratings 700 512 538 572 586 585 800 349 344 408 281, 233 500 cn O Z 400 z O 1•= U , a 300 z LL O w 200 M 137 117 92 77 75 100 33 26 22 18 17 18 13 5 7 7 12 16 8 12 9 0 >50%to BO% HBO%to 85% >85%to 90% >90%to 95% >95%to 100% 5% RATING BANDING BY YEAR YEAR A IN YEAR 13 ®YEAR C ,'s7 YEAR a ®YEAR E F�100%Rating Reporting Results to MRDWS Owners/Operators A summary of inspection findings for each system which would provide the system owner/operator is generated in the form of an Inspection Rating with information on the areas where they need to Record (IRR). The findings are grouped into the improve. The 14 modules are: 14 possible modules of the inspection protocol, 1.Source 5. Process Wastewater 9.Contingency and 12.Water Quality Monitoring 2.Permit to Take Water 6. Distribution System Emergency Planning 13. Reporting,Notification 3.Capacity Assessment 7.Operations Manuals 14.Consumer Relations and Corrective Actions 4.Treatment Processes 8.Logbooks 11.Certification and Training 14,Other inspection Findings CONNIE= 4 APPLICATION OF RISK METHODOLOGY i Ministry of the Environment-Inspection Summary Rating Record (Reporting Year-2016-2017) DWS Name: TRI-COUNTY DRINKING WATER SYSTEM DWS Number: 260091117 DWS Owner: Tri-County Water Board Municipal Location: West Elgin Regulation: O.REG 170/03 Category: Large Municipal Residential System Type Of Inspection: Detailed Inspection Date: March 7, 2017 Ministry Office: London District Maximum Question Rating: 677 Inspection Module Non-Compliance Rating Permit To Take Water 0/ 12 Capacity Assessment 0/42 Treatment Processes 0/ 89 Process Wastewater 0/ 20 Distribution System 0/4 Operations Manuals 0/ 42 Logbooks 0/ 30 Certification and Training 0/ 57 Water Quality Monitoring 0/ 152 Reporting &Corrective Actions 0/ 84 Treatment Process Monitoring 42/ 145 TOTAL 42 / 677 Inspection Risk Rating 6.20% FINAL INSPECTION RATING: 93.,90% Inspection Rating Record Generated On 27-MAR-17(Inspection ID: i-CLRHX). I Ministry of the Environment-Detailed Inspection Rating Record (Reporting Year- 2016-2017) DWS Name: TRI-COUNTY DRINKING WATER SYSTEM DWS Number: 260091117 DWS Owner: Tri-County Water Board Municipal Location: West Elgin. Regulation: O.REG 170/03 Category: Large Municipal Residential System Type Of Inspection: Detailed Inspection Date: March 7, 2017 Ministry Office: London District Non-compliant Question(s) Question Rating Treatment Process Monitoring Is continuous monitoring equipment that is being utilized to fulfill O. Reg. 170/03 requirements 21 performing tests for the parameters with at least the minimum frequency specified in the Table in Schedule 6 of 0. Reg. 170/03 and recording data with the prescribed format? Is the secondary disinfectant residual measured as required for the distribution system? 21 TOTAL QUESTION RATING 42 Maximum Question Rating: 677 Inspection Risk Rating 6.20% FINAL INSPECTION RATING: 93.$00/o Inspection Rating Record Generated On 27-MAR-17(Inspection ID: 1-CLRHX). e ag [4 V C• h -I oQR The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: RICK MCDOUGALL, DEPUTY CHIEF BUILDING OFFICIAL DATE: APRIL 15, 2017 SUBJECT: MONTHLY BUILDING REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for MARCH, 2017 Year 2017 2016 2015 No. of Permits Issued for Month of MARCH 1 3 8 SFD New/Additions/Reno 4 Units Demolitions 1 1 Storage New/Additions Buildings Demolitions Garages/ New Car Ports Demolitions Farm New/Additions 1 1 2 Buildings Demolitions Other New Demolitions Septic Permits 1 2 Renovations No. of Permits Issued up to YEAR TO DATE 7 8 11 Construction Value for Month of MARCH $ 200,000.00 $ 52,000.00 $ 1,237,000.00 Permit Revenue for Month of MARCH $ 334.28 $ 766.72 $ 4,888.88 Construction Value for YEAR TO DATE $ 271,000.00 $ 297,000.00 $ 1,473,000.00 Permit Revenue for YEAR TO DATE $1,436.78 $ 2,262.06 $ 6,714.18 DISCUSSION: Inspections completed as requested and in accordance with Act. Res u y bmitted Reviewed by: . Ric c gall Scott Gawley, C.P.A.,C.G.A Deputy Chief Building Official Administrator/Treasurer C��G y .HPaNt T s m 2 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: R. Scott Gawley, C.A.O.- Clerk DATE: April 13, 2017 SUBJECT: By-law Enforcement Report RECOMMENDATION: RECEIVE AND FILE INTRODUCTION; Monthly report for March 2017 BACKGROUND: 369 Building Condition Order Issued/Action Open Plan 394 Untidy Yard/Zoning Order Issued Open 406 ATV Crossing Municipal Investigating Open Property 408 Property Condition Investigated, Closed Property Condition Corrected 409 Property Condition Found Compliant Closed 410 Property Condition Order Issued Open 411 Property Condition Order Issued Open Respectfully Submitted, Scott Gawley, 7PA, CGA - C.A.O./Clerk ° �* y boo* MUNICIPALITYOF Vilest Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Spencer Pray, Deputy Clerk Peter MacMillan, Drainage Superintendent DATE: April 13, 2017 SUBJECT: Petition for New Drainage Works - Lot 7, Concession 3 RECOMMENDATION: THAT the Report- Petition for New Drainage Works - Lot 7, Concession 3 from the Deputy Clerk be received; AND THAT the Council of the Municipality of West Elgin accepts the drainage petition from Harold Boekhoven for drainage works on Lot 7, Concession 3 under Section 4 of the Drainage Act. INTRODUCTION: The Drainage Superintendent has received a petition for construction of a new tile drain under section 4 (1) of the Drainage Act. BACKGROUND: If approved, notice of the petition is sent to the appropriate governmental agencies for review and comments under Section 5 (1) of the Drainage Act. Upon satisfactory review of the petitioned drain, a report will come back to Council requesting an Engineer be appointed to the proposed drainage works. If the drainage petition is not accepted, the petitioner may appeal to Tribunal upon receiving notice from the Municipality under Section 5 (2) of the Drainage Act. Respectfully Submitted, Reviewed by, ' v Spencer Pray, MBA, Dips. M.A. Peter MacMillan Deputy Clerk Drainage Superintendent i Approved by, R. Scott Ga ey, wa, cGA C.A.O.-Clerk I f i L aim* MUNICIPALITYOF West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Spencer Pray, Deputy Clerk Peter MacMillan, Drainage Superintendent DATE: April 13, 2017 SUBJECT: Awarding Tender for the Brooker Drain Reconstruction RECOMMENDATION: THAT the Report -Awarding Tender for the Brooker Drain Reconstruction from the Deputy Cleric be received; AND THAT Council accepts the quotation from G.W. Clarke Drainage Contractor Ltd, in the amount of $ 61,000.00 plus applicable taxes for the completion of drainage works on the Brooker Drain. INTRODUCTION: Awarding the Tender for the Brooker Drain Reconstruction. BACKGROUND: A tender for the Brooker Drain was prepared following the January 12, 2017 Court of Revision Meeting and passing of the Brooker Drain By-law 2017-03. Bids were received by the Municipality of West Elgin until April 4, 2017 at 1:00p.m. Contractors Tender Bid (Before Tax) A.G. Hayter Contracting Ltd. $63,670.00 G.W. Clarke Drainage Contractor Ltd. $61,000.00 Timmerman's Drainage & Excavating Inc. $64,420.00 Van Bree Drainage & Bulldozing $64,135.00 It is recommended that based on the submission that G.W. Clarke Drainage Contractor Ltd. be awarded the tender. Respectfully Submitted, ewed by Spencer Pray, MBA, Qipi. M.A. Peter MacMillan Deputy Clerk Drainage Superintendent Approved by, R. Scott Gawley, PA, cGA C.A.O.-Clerk iy OF li 4 Np Ling �� 4 aNUy 2 � The Municipality of West Elgin TO: MAYOR AND COUNCIL, MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: APRIL 13, 2017 SUBJECT: EXOTIC ANIMALS BY-LAW RECOMMENDATION: THAT Council of the Municipality of West Elgin deny an exemption to By-law No. 2004- 48 for the proposal for exotic animals at 24156 Marsh Line, owned by Savannah Raine; { and, at this time, no further review of By-law No. 2004-48 be conducted. REASON FOR AND NATURE OF THE REQUEST: A request was made by delegation by Savannah Raine to keep exotic animals at the March 23, 2017 Municipality of West Elgin Council meeting. The intention of the keeping of the exotic animals is provide a nature retreat centre to protect the animals and provide educational opportunities. In particular, Ms. Raine intends to acquire and house five captive-born, hand-raised and socialized wild species: one Gray wolf (Canis lupus), one Red fox (Vulpes vulpes), one African lion (Panthera leo), one Siberian or Bengal tiger (Panthera tigris) and one other undecided smaller wild species. The property where the exotic animals will be housed is owned by Ms. Raine and is municipally known as 24156 Marsh Line is 0.72 ha (1.77 ac.) in area with a depth of 103.49 m (339.54 ft.) and a frontage of 69.25 m (227.2 ft.) along Marsh Line. The property is designated Agricultural in the Municipality of West Elgin Official Plan and zoned Restricted Agriculture (A3) in the Municipality of West Elgin Comprehensive Zoning By-law 2015-36. The surrounding land uses are rural residential and agricultural. It is my understanding Ms. Raine currently has one medium framed adult horse and two adult miniature horses on her property. It is also my understanding Ms. Raine intends to build an outdoor wolf and fox enclosure and will use an existing barn to provide night time lock up quarters on the main floor and educational classrooms and meeting room on the upper floor of the barn. DISCUSSION: Municipal council has adopted by-law no. 2004-48 which prohibits the keeping of exotic animals. Wolves, foxes, lion and tiger are classified as exotic animals within the by-law and therefore there is a prohibition in place for the keeping of such animals. The only exceptions to the by-law are: 1) An animal centre operated by the Ontario Society for the Prevention of Cruelty to Animals or the Municipality of West Elgin; 2) A veterinary hospital under the care of a licensed veterinarian 3) No person shall keep, or cause to be kept, a reptile, insect or amphibian permitted under this by-law unless they are kept in an escape proof enclosure; and, 4) A person may keep, or cause to be kept, the domesticated horse, ass, cattle, goat, deer, swine, sheet, lama, mink or domesticated fowl, within the Agricultural Zone with the Municipality of West Elgin. REQUEST REVIEW: There are two concerns with this proposal for the keeping of exotic animals on the property owned by Ms. Raine. The first concern is the zoning. The property is zoned A3, which is generally the zone properties are zoned as when they have been severed from a farm holding and are 4,000.0 m2 (1.0 ac.) to 2.0 ha (5 ac.) in area. The A3 zone only permits one nutrient unit for every 4,000.0 m2 of lot area or portion thereof of lot area to a maximum of three nutrient units. This property, which is 0.72 ha (1.77 ac.) in area has reached the maximum number of nutrient units permitted. Exotic animals are not calculated for nutrient units; however, given that the property has reached its maximum number of units, I question how the property will have sufficient area to accommodate up to eight animals. M second concern is the proximity of the roe in relation to a settlement y p ty p p area, institutional uses and residential uses. The settlement area boundary for the former village of West Lorne is 2.5 km from the property and two schools are within 3.3 km of the property. As well, there are ten homes on either agricultural lots or rural residential lots within 1.0 km of the property. I have concerns should one of the animals ever escape their enclosure, the property is small and there are too many sensitive land uses within a close proximity that could be affected. Respectfully Submitted, Reviewed by, Heather James, MCIP, RPP R. Scott Gawley, C.P. ., C.G.A. Planner Administrator/Treasurer J ' x V tMPVM 'Y� 4' sb t 2 o m L w n The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, C.A.O./Clerk DATE: April 13, 2017 SUBJECT: Port Glasgow Trailer Park Septic System RECOMMENDATION: THAT Council receives the update for the Phase 2 PGTP Septic System Status Report. INTRODUCTION: The Phase 1 of the Septic System was completed in 2012 and phase 2 & 3 phase upgrades were developed in 2016 and applied to the Ministry of Environment and Climate Change. DISCUSSION: On March 28, 2017 the municipality received approval documents for the septic system from the Ministry of Environment & Climate Change. The following schedule has been developed with the Engineer— Strik, Baldinelli, Moniz: • Sending tender document to five contractors that are certified to install Waterloo Bio-Filter septic system. (notified last week of the tender document). • Mandatory Site Meeting with bidders —April 13, 2017 • Closing April 25, 2017 — 11:00 AM • Report to Council for April 27, 2017 Council Meeting • Construction to Start May 29, 2017 • Construction to be Complete by June 30, 2017. Respectfully Submitted by: Scott Gawley, CPA, CPA C.A.O./Clerk Attachments MOECC —Accepted Amended Certificate Ministry of the Environment and Climate Change ��Ontaelo Ministbre de I'Environnement et de I'Action en matiere de changement climatfque AMENDED ENVIRONMENTAL COMPLIANCE APPROVAL NUMBER 2782-AJZQYG Issue Date: March 24, 2017 The Corporation of the Municipality of West Elgin 22413 Hoskins Line General Delivery Rodney, Ontario NOL 2CO Site Location; Port Glasgow Trailer Park 8650 Furnival Rd Part 3 & 5, RP I IR-2054. At dead end of Furnival Rd. (where Furnival Road meets Lake Erie). West EIgin Municipality, County of Elgin You have applied under section 20.2 of Part 11.1 of the Environmental Protection Act. R.S'.O. 1990, c, E. 19 (Environmental Protection Act)for approval of.- Proposed modifications to previously approved Works at Service Area 3 (Phase 2) and Service Area 2 (Phase 3) to install new Waterloo Biofilter treatment units with closed bottoms and new subsurface dispersal beds,located at Port Glasgow Trailer Park as follows: PROPOSED WORKS MODIFICATIONS Mollified Works at Service Area '3' -Phase 2 Construction = 17,375 L/d Previously approved Works at Service Area'3' with rated capacity for maximum daily sanitary sewage flow of 17,375 L/d, serving 15 serviced sites and 40 unserviced sites to be modified by replacing a previously approved above grade Waterloo Biofilter Treatment System(open bottom units) with a proposed underground Waterloo Biofilter Treatment(close bottom units) and installation of proposed Type A Dispersal Bed, as follows: Oil/Grease Separator - one (1) 3,600 L precast concrete oil and grease trap to serve the sink drain from the snack bar discharging to a 22,700 L septic tank ('Area 3B'); Page 1 - NUMBER 2782-AJZQYG Se tip c Tanks - one(1) two-compartment precast concrete septic tank, having holding capacity of 14,000 L, fitted with an effluent filter(Polylok PL-525), serving 'Area 3A'comprised of 15 serviced sites discharging to a pumping station as described below;; - one(1) two-compartment precast concrete septic tank, having holding capacity of 22,700 L, fitted with an effluent filter(Polylok PL-525), serving 'Area 313' comprised of 40 unserviced sites discharging to a pumping station as described below; Pumving Station - one (1) single-compartment precast concrete pumping station having total capacity as 20,400 L, having approximate dimensions as 2.6 m width x 5.0 m length x 2.5 m depth, housing two (2) submersible effluent pumps installed on an alternating timed duplex panel with all required floats for high/low shut-off and audible/visual alarm system, each pump having rated capacity as 266 Litres per minute at an estimated TDH of 5.5 m to transfer wastewater via a 50 mm diameter forcemain to a Waterloo Biofilter Treatment System (closed bottom) as described below; Proposed Waterloo Biofilter Treatment System with Pumps - two(2)proposed closed bottom Waterloo Biofilter units (Model 90, configuration 1b) replacing existing above grade open bottom Waterloo Biofilter system, both units installed under ground connected in parallel at the bases of both tanks (A&B), each tank is a concrete tank housing two (2) wire mesh baskets. Effluent from the pumping station is distributed evenly over the surface of the foam by helical spray nozzles.Waterloo Biofilter Tank B is equipped with an alternating duplex pumps system for disposal /recirculation (Little Giant WS50M-12-20 or equivalent),each pump rated at 257 L/min at 5.5 m TDH to dose treated effluent that collects at the bottom of the Waterloo treatment units to a proposed dispersal bed, as described below, at a rate not exceeding 17,375 L/d (pump for 7.5 min 'ON' & 18 cycles per day) and recirculating 50 % of the treated effluent back to the existing Septic Tanks as described above; Proposed Tyne A Dispersal Bed - a proposed above grade Type A Dispersal Bed constructed in imported sand fill which has less than 5% fines passing the#200 sieve (0.074 mm) and a percolation rate of 6 to 10 min/cm, consisting of five (5) cells, each cell with five (5)parallel runs of 75 mm dia distribution pipes installed 1.2 m apart centre to centre, each 10.8 m long with a total length of 270 m installed within a minimum of 200 mm thick stone layer area of 360 m2 (30 m x 12 m), and overlying a minimum 300 mm thick unsaturated sand layer of 1,305.5 m2(35 m x 37.3 m), complete with a minimum of 300 mm thick unsaturated sand mantle (T=6 to 10 min/cm) extending for a minimum 15 m beyond the outermost distribution Page 2- NUMBER 2782-AJZQYG pipes in any direction which the effluent will move laterally in the soil away from the area bed; constructed such that the bottom of the stone layer is at least 600 mm above the high ground water table, rock or soil with a percolation time of 1 min or less or greater than 50 min. Modified Works at Service Area '2' -Phase 3 Construction W_^28,250 L/d): Previously approved Works at Service Area 7 with rated capacity for maximum daily sanitary sewage flow of 28,250 L/d, serving 60 serviced sites and 10 unserviced sites to be modified by replacing a previously approved above grade Waterloo Biofilter Treatment System (open-bottom units) with a proposed underground Waterloo Biofilter Treatment(closed bottom units) and installation of proposed Type A Dispersal Bed, as follows: Septic Tanks: two (2)precast concrete septic tanks, installed in series, each a two-compartment tank with capacity of 30,000 Litres, equipped with an effluent filter fitted at the outlet of the last septic tank, servicing 60 serviced sites and 10 unserviced sites, discharging via gravity to pumping station as described below; Pumping Station: one (1) single-compartment precast concrete pumping station having total capacity 30,000 L, having approximate dimensions as 3.0 m width x 5.0 m length x 3.3 m depth, housing two (2) alternating submersible pumps,installed on an alternating timed duplex panel with all required floats for high/low shut-off and audible/visual alarm system, each pump having rated capacity as 294 L/min at an estimated TDH of 11.6 m to transfer wastewater via existing approximately 250 m long 75 mm diameter forcemain to a Waterloo Biofilter Treatment System (closed bottom) as described below; Proposed Waterloo Biofilter Treatment System with Pumps - two (2) proposed closed bottom Waterloo Biofilter units (Model 150)replacing existing above grade open bottom Waterloo Biofilter system, both units installed under ground connected in parallel at the bases of both tanks (A &B), each tank is a concrete tank housing two (2) wire mesh baskets. Effluent from the pumping station is distributed evenly over the surface of the foam by helical spray nozzles. Waterloo Biofilter Tank B is equipped with a simplex pump system for recirculation of 50% of treated effluent back to septic tanks (Little Giant WS50M-12-20 or equivalent), pump rated at 273 1/min at 5.3 m TDH and an alternating duplex pumps system for disposal of treated effluent(Little Giant WS100M-12-20 or equivalent), each pump rated at 231 L/min at 19.8 m TDH to dose treated effluent collected at the bottom of the Waterloo treatment units to a proposed dispersal bed, as described below, at a rate not exceeding 28,250 L/d(pump is 'ON' for 8.3 min @ 15 cycles per day); Page 3 -NUMBER 2782-AJZQYG Proposed Type A Dispersal Bed a proposed above grade Type A Dispersal Bed constructed in imported sand fill which has less than 5% fines passing the#200 sieve (0.074 mm) and a percolation rate of 6 to 10 min/cm, consisting of six (6) cells,each cell with four(4)parallel runs of 75 mm dia distribution pipes installed 1.2 m apart centre to centre, each 18.8 m long with a total length of 451.2 m (75.2 m per cell)installed within a minimum of 200 mm thick stone layer area of 580 m2 (29 m x 20 m), and overlying a minimum 300 mm thick unsaturated sand Iayer of 580 m2 (29 m x 20 m), complete with a minimum of 300 mm thick unsaturated sand mantle(T=6 to 10 min/cm) extending for a minimum 15 m beyond the outermost distribution pipes in any direction which the effluent will move laterally in the soil away from the area bed; constructed such that the bottom of the stone layer is at least 600 mm above the high ground water table, rock or soil with a percolation time of 1 min or less or greater than 50 min. a PREVIOUS WORKS Sewage Works at Service Area '1' -Phase 1 (Completed in March 2013,ECA# 7034-89CKAX dated Oct 29, 2010) Sewage Works rated at maximum daily sanitary sewage flow of 30,625 L/d, serving 65 serviced sites and a dumping station located within Service Area 'lA', '13 and'1 C, as follows: Septic Tanks: - one (1) two-compartment precast concrete septic tank having holding capacity of 29,500 L, fitted with Zabel A300 12 x 28 effluent filter, serving Service Area IA' comprised of 38 serviced sites; - one (1) two-compartment precast concrete septic tank having holding capacity of 22,700 L, fitted with Zabel A300 12 x 20 effluent filter, serving Service Area'1B' comprised of 24 serviced sites; and - one (1) two-compartment precast concrete septic tank having holding capacity of 6,800 L, fitted with Polylok PL-122 effluent filter, serving Service Area'IC comprised of 3 serviced sites and a dumping station; and all of the above septic tanks for Service Area'V discharging to a pumping station as described below; Pumping Station: - one (1) single-compartment precast concrete pumping station having a total capacity of 31,800 L, having dimensions as 3.0 m width x 5.0 m length x 3.3 m depth, equipped with two Page 4 -NUMBER 2782-AJZQYG (2) submersible effluent pumps installed on an alternating timed duplex panel with all required floats for high/low shut off and audible/visual alarm system, each pump having rated capacity as 390 L/min at an estimated Total Dynamic Head(TDH) of 7.0 m to transfer wastewater via 50 mm diameter forcemain to Waterloo Biofilter Area Bed System as described below; Waterloo Biofilter Area Bed System: four(4) above-grade, open bottom Waterloo Biofilter units (Model 77 Cedar Shed) each having dimensions 1.98 in width x 3.51 m length x 2.07 in height,each unit fed through g three (3) downward facing "Twister" cone spray nozzles, containing a total of 41 m3 of foam media for the design loading rate of 30,625 L/d, with treated effluent discharging by gravity to the underlying absorption bed, minimum 300 mm in depth and 629 m2 in area, comprised of washed 200 mm diameter stone layer covered by permeable geotextile fabric, overlying an unsaturated sand layer to be constructed in imported sand fill which has less than 5% fines passing the#200 sieve, and having percolation rate of 6-8 min/cm,having minimum area as 800 mZ and a minimum depth of 300 mm such that the stone remains at least 900 mm above the seasonal high groundwater table; Existing Northwest Sewage Works an existing sewage treatment and disposal system rated at 15,500 L/d serving 30 serviced and 10 unserviced Northwest trailer sites, consisting of the following: Existing Septic Tank: - one(1) existing septic tank having capacity of approximately 18,200 L discharging by gravity to an existing effluent pumping chamber as described below; Existing Pumping Chamber: - one (1)existing 1,2 m diameter pumping chamber equipped with two (2) submersible effluent pumps alternately discharging to an existing leaching bed as described below; Existing Leaching Bed: - an existing raised leaching bed consisting of 12 rows of 100 mm diameter distribution pipes, each having length of approximately 30 m. all in accordance with the documents submitted to the Ministry as listed in the Schedule A in this Approval. Page 5 - NUMBER 2782-AJZQYG For the purpose of this environmental compliance approval, the following definitions apply: "Approval" means this entire Approval document and any Schedules to it, including the application and Supporting Documentation. "CBOD5"means five day carbonaceous (nitrification inhibited)biochemical oxygen demand measured in an unfiltered sample; "Director" means a person appointed by the Minister pursuant to Section 5 of the EPA for the purposes of Part 11.1 of the EPA. "District Manager" means the District Manager of the London District Office. "EPA" means the Environmental Protection Act, R.S.O. 1990, c.E.19, as amended. "Licensed Installer" means a person who holds a licence under Article 2.12.3.1 of the Ontario Building Code. i "Ministry" means the ministry of the government of Ontario responsible for the EPA and OWRA and includes all officials, employees or other persons acting on its behalf. j "OBC" means the Ontario Building Code. "Owner" means The Corporation of the Municipality of West Elgin and includes its successors and assignees; "OWRA" means the Ontario Water Resources Act, R.S.O. 1990,c.040, as amended. "Professional Engineer" means a person entitled to practice as a Professional Engineer in the Province of Ontario under a licence issued under the Professional Engineers Act. "Previous Works" means those portions of the sewage works previously constructed and approved under an Approval; "Proposed Works" means the sewage works described in the Owner's application, this Approval, to the extent approved by this Approval. "Supporting Documentation" means the documents listed in Schedule A of this Approval. "Works" means the sewage works described in the Owner's application, and this Approval, and includes both Proposed Works and Previous Works. Page 6- NUMBER 2782-AJZQYG f 1 You are hereby notified that this environmental compliance approval is issued to you subject to the terms and conditions outlined below: TERMS AND CONDITIONS 1. GENERAL PROVISIONS (1)The Owner shall ensure that any person authorized to carry out work on or operate any aspect of the Works is notified of this Approval and the conditions herein and shall take all reasonable measures to ensure any such person complies with the same. (2)Except as otherwise provided by these Conditions, the Owner shall design, build, install, operate and maintain the Works in accordance with the-description given in this Approval, the application for approval of the works and the submitted supporting documents and plans and specifications as listed in this Approval. (3)Where there is a conflict between a provision of any submitted document referred to in this Approval and the Conditions of this Approval, the Conditions in this Approval shall take precedence, and where there is a conflict between the listed submitted documents, the document bearing the most recent date shall prevail. (4)Where there is a conflict between the listed submitted documents, and the application, the application shall take precedence unless it is clear that the purpose of the document was to amend the application. (5)The requirements of this Approval are severable. If any requirement of this Approval, or the application of any requirement of this Approval to any circumstance, is held invalid or unenforceable, the application of such requirement to other circumstances and the remainder of this Approval shall not be affected thereby. 2. EXPIRY OF APPROVAL The approval issued by this Approval will cease to apply to those parts of the Works which have not been constructed within five (5) years of the date of this Approval. 3. CHANGE OF OWNER (1)The Owner shall notify the District Manager and the Director,in writing, of any of the following changes within 30 days of the change occurring: (a) change of Owner; (b) change of address of the Owner; (c) change of partners where the Owner is or at any time becomes a partnership, and a copy of the Page 7 - NUMBER 2782-AJZQYG I most recent declaration filed under the Business Names Act, R.S.O. 1990, c.B 17 shall be included in the notification to the District Manager; (d) change of name of the corporation where the Owner is or at any time becomes a corporation, and a copy of the most current information filed under the Corporations Information Act,R.S.O. 1990, c. C39 shall be included in the notification to the District Manager; 7 (2) In the event of any change in ownership of the Works, other than a change to a successor municipality, the Owner shall notify in writing the succeeding owner of the existence of this Approval, and a copy of such notice shall be forwarded to the District Manager and the Director. 4. CONSTRUCTION (1) The Owner shall ensure that the construction of the works is supervised by a licensed installer or a Professional Engineer, as defined in the Professional Engineers Act. (2) Upon construction of the works, the Owner shall prepare a statement, certified by a licensed installer or a Professional Engineer, that the Works are constructed in accordance with this Approval, and upon request, shall make the written statement available for inspection by Ministry staff and staff of the local municipality. (3) Within six (6) months of the completion of the Works construction, a set of as built drawings showing the works "As Constructed" shall be prepared. These drawings shall be kept up to date through revisions undertaken from time to time and a copy shall be retained at the Works for the operational life of the Works. 5. MONITORING AND RECORDING The Owner shall, upon commencement of operation of the Works, carry out the following monitoring program: (1) All samples and measurements taken for the purposes of this Approval are to be taken at a time and in a location characteristic of the quality and quantity of the effluent stream over the time period being monitored. (2) Samples shall be collected of raw sewage and effluent being discharged to the subsurface disposal system at the frequency specified, by means of the specified sample type and analysed for each parameter listed and all results recorded: Table 1 -Raw Sewage (Applies to Works at Service Areas 1,2 & 3) t�'requericy monthly during the operating season SarupType Grab SaM in Location Upstream from tertiary treatment Parameters BODS, Total Suspended Solids (TSS) Page 8 - NUMBER 2782-AJZQYG III Table 2-Effluent Monitoring (Applies to Works at Service Areas 1,2 & 3) Frequency, monthly during the operating season arn�l Type Grab Sampingoaffin effluent-post-tertiary treatment Parameters CBOD5, Total Suspended Solids (TS S) (3)The Owner shall employ any measurement devices to accurately measure quantity of effluent being discharged to each subsurface bed, including but not limited to water meters, event counters, running time clocks, or electronically controlled dosing, and shall record the daily volume of effluent being discharged to each sewage Works. (4)The methods and protocols for sampling, analysis and recording shall conform, in order of precedence, to the methods and protocols specified in the following: (a) the Ministry's Procedure F-10-1, "Procedures for Sampling and Analysis Requirements for Municipal and Private Sewage Treatment Works (Liquid Waste Streams Only), as amended from time to time by more recently published editions; (b) the Ministry's publication "Protocol for the Sampling and Analysis of Industrial/Municipal Wastewater" (January 1999), ISBN 0-7778-1850-9, as amended from time to time by more recently published editions; and (c) the publication "Standard Methods for the Examination of Water and Wastewater" (21 St edition), as amended from time to time by more recently published editions. (5) The Owner shall retain for a minimum of five(5) years from the date of their creation, all records and information related to or resulting from the monitoring activities required by this Approval. (6) The measurement frequencies specified in subsection (2) are minimum requirements which may, after 24 months of monitoring in accordance with this Condition,be modified by the District Manager in writing from time to time. 6. EFFLUENT OBJECTIVES (1) The Owner shall use best efforts to design, construct and operate the Works with the objective that the concentrations of the materials named below as effluent parameters are not exceeded in the effluent being discharged to the subsurface disposal system. Page 9 - NUMBER 2782-AJZQYG I Table 3 -Effluent Objectives (Applies to Works at Service Areas 1,2 &3) ents.Pararnete Con�etratin OUjctxv±e .. . _ ..(�Iligr ,per ai dicatedl CBODS 10 lrn Total Suspended Solids 14 (2) For the purposes of determining compliance with subsection (1),the annual average concentrations of parameters named in Column 1 of subsection (1) should not exceed the corresponding concentration objectives set out in Column 2 of subsection (1). 7. OPERATIONS AND MAINTENANCE (1)The Owner shall prepare an operations manual within six (6)months of the introduction of sewage to the Works, that includes, but not necessarily limited to, the following information: (a) operating procedures for routine operation of the Works; (b) inspection programs, including frequency of inspection,for the Works and the methods or tests employed to detect when maintenance is necessary; (c) repair and maintenance programs, including the frequency of repair and maintenance for all the Works; copies of maintenance contracts for any routine inspections &pump-outs should be included for all the tanks and treatment units; (d) procedures for the inspection and calibration of monitoring equipment; (e) a spill prevention control and countermeasures plan, consisting of contingency plans and procedures for dealing with equipment breakdowns, potential spills and any other abnormal situations, including notification of the District Manager;and (f)procedures for receiving, responding and recording public complaints, including recording any follow-up actions taken. (2)The Owner shall maintain the operations manual current and retain a copy at the location of the Works for the operational life of the Works. Upon request, the Owner shall make the manual available to Ministry staff. (3) The Owner shall prepare and make available for inspection by Ministry staff, a maintenance agreement with the manufacturer for the treatment process/technology or its authorized agent and a complete set of"as constructed" drawings within one (1) year of Substantial Completion of the Works. The maintenance agreement and drawings must be retained at the site and kept current. Page 10 - NUMBER 2782-AJZQYG i i (4)The Owner shall employ for the overall operation of the Works a person who possesses the level of training and experience sufficient to allow safe and environmentally sound operation of the Works. (5) The Owner shall ensure that grass-cutting is maintained regularly over all the subsurface disposal beds, and the drainage operations in all beds are visually observed on regular basis during the operating season. In the event a break-out is observed from a subsurface disposal bed, the Owner shall ensure that the sewage discharge to the bed is discontinued and the incident immediately reported verbally to the District.Manager,followed by a written report within one (1) week. The Owner shall ensure that during the time remedial actions are taking place the sewage generated at the site shall not be allowed to discharge to a surface water body or to the environment, and safely collected and disposed off through a licensed waste hauler to an approved waste disposal site. (6) The Owner shall ensure that the septic tank(s) is pumped out every 3-5 years or when the tank is 113 full of solids and the effluent filter(s) is cleaned out at minimum once a year(or more often if required). (7) The Owner shall ensure that adequate steps are taken to ensure that the area of the Works are protected from all forms of vehicle traffic. 8. REPORTING (1) One week prior to the start up of the operation of the Works, the Owner shall notify the District Manager(in writing) of the pending start up date. (2)The Owner shall prepare and submit a performance report, on an annual basis, within ninety(90) days following the end of each operational season to the District Manager. The first such report shall cover the first annual period following the commencement of operation of the Works and subsequent reports shall be submitted to cover successive annual periods following thereafter. The reports shall contain, but shall not be limited to, the following information: (a) a summary-and interpretation of all monitoring data and a comparison to the effluent objectives outlined in Condition 6, including an overview of the success and adequacy of the Works; (b) a summary and interpretation of all monitoring data and a comparison to the effluent limits outlined in Condition 7, including an overview of the success and adequacy of the Works; (c) a tabulation of daily volumes of effluent disposed to each of the subsurface disposal area bed No.1 &No.2 during the reporting period; (d) a summary of all maintenance carried out on any major structure, equipment, apparatus, mechanism or thing forming part of the Works; and (e) a description of any operating problems encountered and corrective actions taken. Page 11 - NUMBER 2782-AJZQYG I (f) a summary of any complaints received during the reporting period and any steps taken to address the complaints; a summary s {g) y of all spill p or abnormal discharge events; (h) any other information the District Manager requires from time to time. i Page 12-NUMBER 2782-AJZQYG I SCHEDULE A 1. Application for Approval of Municipal and Private Sewage Works, dated August 09, 2010, including; 1.1. Port Glasgow Trailer Park Wastewater Treatment Systems Replacement Report, dated August 10, 2010 and revised October 18, 2010 prepared by Spriet Associates. 1.2. All other supporting drawings, documentation and correspondence. 2. Application for Environmental Compliance Approval dated May 17, 2015 and received at the Ministry on June 2, 2016 for amendment to ECA#7034-89CKAX dated Oct 29, 2010 to approve proposed modifications to previously approved Sewage Works for Service Area 2 and 3 located at Port Glasgow Trailer Park, including: 2.1. "Sanitary Sewage Treatment and Pumping Station Modifications Design Brief: Service Area 3 - i Phase 2 and Service Area 2-Phase 3 at Port Glasgow Trailer Park", dated May 2015, prepared by Strik, Baldinelli, Moniz &Structural Engineers. 2.2. Engineering Drawings (Project No. KAM-14-024) sealed on May 31, 2016 by K.A. Moniz, P.Eng. 2.3. All other supporting drawings, documentation and correspondence. Page 13 -NUMBER 2782-AJZQYG I The reasons for the imposition of these terms and conditions are as follows: 1. Condition 1 is imposed to ensure that the Works are built and operated in the manner in which they were described for review and upon which approval was granted. This condition is also included to emphasize the precedence of Conditions in the Approval and the practice that the Approval is based on the most current document, if several conflicting documents are submitted for review.The condition also advises the Owners their responsibility to notify any person they authorized to carry out work pursuant to this Approval the existence of this Approval. 2. Condition 2 is included to ensure that, when the Works are constructed, the Works will meet the standards that apply at the time of construction to ensure the ongoing protection of the environment. 3. Condition 3 is included to ensure that the Ministry records are kept accurate and current with respect to the approved works and to ensure that subsequent owners of the Works are made aware of the Approval and continue to operate the Works in compliance with it. i4. Condition 4 is included to ensure that the works are constructed, and maybe operated and maintained such that the environment is protected and deterioration, loss, injury or damage to any person or property is prevented. 5. Condition 5 is included to enable the Owner to evaluate and demonstrate the performance of the Works, on a continual basis, so that the Works are properly operated and maintained at a level which is consistent with the design objectives specified in the Approval and that the Works does not cause any impairment to the receiving watercourse. 6. Condition 6 is imposed to establish non-enforceable effluent quality objectives which the Owner is obligated to use best efforts to strive towards on an ongoing basis. These objectives are to be used as a mechanism to trigger corrective action proactively and voluntarily before environmental impairment occurs. 7. Condition 7 is included to require that the Works be properly operated, maintained, and equipped such that the environment is protected. As well, the inclusion of an operations manual, maintenance agreement with the manufacturer for the treatment process/technology and a complete set of"as constructed" drawings governing all significant areas of operation, maintenance and repair is prepared, implemented and kept up-to-date by the owner and made available to the Ministry. Such a information is an integral part of the operation of the Works. Its compilation and use should assist the Owner in staff training, in proper plant operation and in identifying and planning for contingencies during possible abnormal conditions. The manual will also act as a benchmark for Ministry staff when reviewing the Owner's operation of the work. Page 14-NUMBER 2782-AJZQYG 8. Condition 8 is included to provide a performance record for future references, to ensure that the Ministry is made aware of problems as they arise, and to provide a compliance record for all the terms and conditions outlined in this Approval, so that the Ministry can work with the Owner in resolving any problems in a timely manner. 1 Upon issuance of the environmental compliance approval,I hereby revoke Approval No(s). 7034-89CKAX issued on October 29, 2010 In accordance with Section 139 of the Environmental Protection Act, you may by written Notice served upon me and the Environmental Review Tribunal within 15 days after receipt of this Notice, require a hearing by the Tribunal. Section 142 of the Environmental Protection Act provides that the Notice requiring the hearing shall state: I. The portions of the environmental compliance approval or each term or condition in the environmental compliance approval in respect of which the hearing is required,and; 2. The grounds on which you intend to rely at the hearing in relation to each portion appealed. Pursuant to subsection 139(3)of the Environmental Protection Act, a hearing may not be required with respect to any terms and conditions in this environmental compliance approval, if the terms and conditions are substantially the same as those contained in an approval that is amended or revoked by this environmental compliance approval. The Notice should also include: 3. The name of the appellant; 4. The address of the appellant; 5. The environmental compliance approval number; 6. The date of the environmental compliance approval; 7. The name of the Director,and; 8. The municipality or municipalities within which the project is to be engaged in. And the Notice should be signed and dated by the appellant. This Notice must be,served upon: The Secretary* The Director appointed for the purposes of Part IL 1 of Environmental Review Tribunal the Environmental Protection Act 655 Bay Street,Suite 1500 AND Ministry of the Environment and Climate Change Toronto,Ontario 135 St.Clair Avenue West, 1st Floor M5G 1E5 Toronto,Ontario M4V 1P5 Further information on the Environmental Review Tribunal's requirements for an appeal can be obtained directly from the Tribunal at: Tel: (416)212-6349,Fax: (416)326-5370 or www.ert.gov.on.ca Page 15 - NUMBER 2782-AJZQYG The above noted activity is approved under s.20.3 of Part II.1 of the Environmental Protection Act. DATED AT TORONTO this 24th day of March, 2017 �" 6, 0 Fariha Pannu,P.Eng. Director appointed for the purposes of Part H.1 of the Environmental Protection Act BM/ c: District Manager, MOECC London-District Dragan Sredojevic, Strik, Baldinelli, Moniz, Civil &Structural Engineers Page 16 - NUMBER 2782-AJZQYG ,4 EP a a 'a x a� The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, C.A.O./Clerk DATE: April 13, 2017 SUBJECT: Port Glasgow Trailer Park Booth Rental RECOMMENDATION: THAT Council approves the advertising the Booth Rental as a Request for Proposal to operate for the 2017 park season on the Municipal Web. INTRODUCTION: During the past number of years the Booth operation included the cleaning of the washrooms and collection of the Transient fees. DISCUSSION: The 2017 budget was developed to have a seasonal employee of the municipality clean the washrooms and collect the transient fees on an afternoon shift. The booth would be advertised through a Request for Proposal to rent the booth for the season. It is recommended that the present equipment would be included in the proposal in the rental agreement. Respectfully Submitted by: Scott Gawley, CPA, C2 C.A.O./Clerk C -gd 00 MUNIOPAUTY F Vilest Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Spencer Pray, Deputy Clerk DATE: April 13, 2017 SUBJECT: West Elgin Economic Development Committee — Residential Surveys RECOMMENDATION: THAT the Report — West Elgin Economic Development Committee — Residential Surveys from the Deputy Clerk be received; AND THAT the Council of the Municipality of West Elgin approve funds for the creation and distribution of residential surveys for the Community Tool Kit; AND THAT the Council of the Municipality of West Elgin grant funds for i advertising the different components of the West Elgin Community Tool Kit. INTRODUCTION: The West Elgin Economic Development Committee is looking for Council consent and funds to create a Community Tool Kit for West Elgin. BACKGROUND: The West Elgin Economic Development Committee has met four times to discuss various issues and ideas surrounding Economic Development in West Elgin. In our discussions, it was determined that the Committee needs to get a better understanding of what the community is looking for from their community and to collect more data. In order to accomplish this, the Community Tool Kit idea emerged. The Community Toolkit project would involve four stages. 1. Looking to assess what is occurring in the community. 2. Creating and releasing a Residential and Commercial survey. 3. Hosting workshops with residents. 4. Having key informant interviews. The committee is at the stage whereby the residential survey has been created and is ready to be sent out to residents. The survey would be sent out to residents with a self-return envelope and postage. The committee was encouraged by the turnout received by the I Township of Southwold (in terms of response) but believe that West Elgin can do better. With the assistance of the County of Elgin — Economic Development department, data from the survey will be collected and organized in a way to assist the West Elgin Economic Development moving forward. The Economic Development Committee plans to host two separate interactive workshops to be better able to accommodate working schedules of West Elgin residents. Any West Elgin resident will be able to attend either the worksho p hosted on: 1. Tuesday May 16, 2017 at the West Elgin Municipal Office —22413 Hoskins Line in Rodney at 6:30 p.m. — 8:30 p.m. 2. Thursday May 18, 2017 at the West Lorne Community Complex— 160 Main Street in West Lorne at 6:30 p.m. -- 8:30 p.m. The interactive workshops will give the facilitators a greater opportunity to expand beyond the survey and gather more information from workshop participants. Following the workshop and information collected from the survey key informant interviews will follow. The status of commercial survey and method of delivery has yet to be decided by the West Elgin Economic Development Committee. At this point, the Committee would recommend and request that Council that: 1, Approve the funds necessary (estimated $7,000.00) for surveys to be produced and distributed. 2. That Council grant funds for the advertisement and promotion of the surveys and interactive workshops on May 16, 2017 and May 18, 2017. Respectfully Submitted, Approved by, Spencer Pray, MBA, Dipl. M.A. R. Scott Gawley, CPA, CGA Deputy Clerk C.A.O.-Clerk 1 �� of , 'ar U.E C a" N 4 .4 a° U d � x � The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Magda Badura - Treasurer DATE: April 13, 2017 SUBJECT: 2017 Budget RECOMMENDATION: The 2017 Budget has been prepared for Council's consideration and with minor changes the budget is presented at this public input session of Council. It proposes a 1% increase to the Property Tax Levy over 2016 actual taxes collected. The 2017 Budget proposes that water rates remain at the current 2016 rates and that the wastewater rate increase by 20% in order to meet the future funding needs of wastewater capital expenditures. INTRODUCTION: The 2017 Budget was prepared from input by municipal departments and provides a sound financial position for the Municipality of West Elgin's future. DISCUSSION: The 2017 Budget proposes a I% increase in local Municipal Property Tax collected in 2016. For every (approximately) $31,000 change in municipal spending the tax rate is adjusted 1%. All departments have done a line by line review of their budget to keep the budget increase to a minimum impact on the local ratepayer. The Municipality of West Elgin's Capital Plan of $3,784,379.42 of which $2,299,163.42 will be funded from property taxes, $928,693.50 from user-pay departments (Water, Rodney and West Lorne Wastewater Treatment Plants and the Port Glasgow Trailer Park) and $451,225.50 and $105,297 from Canada Small Communities Fund and OCIF Funding respectively. No long-term borrowing will be used to complete the 2017 proposed capital budget, as funding will be from the 2017 budget and accumulated reserves set aside from capital projects from past years. i No proposed Water Rate increase is proposed as the water department has healthy reserves for current and future capital projects and the increase from Tri- County Water Supply will be absorbed by the current water rates. I The proposed increase in wastewater rates of 20% effective June 1, 2017 is based on future funding requirements in the future to replace both the West Lorne and Rodney Wastewater Treatment Plant assets. Planning for future capital projects continues by building reserves for these replacements. Respectfully Submitted by: Reviewed by: Magda Badura ecootr'Gawley, CP DGA Treasurer C.A.O./Clerk Attachments: 2017 Budget Summary Pie Charts of the Budget Revenues and Expenditures i MUNICIPALITY OF WEST ELGIN 2017 BUDGET SUMMARY 2017 Sudeet 2016 Actual 2016 Budget 2015 Actual REVENUE(NON-DEPARTMENT SPECI FIC) TAXATION MUNICIPAL (3,125,342.74) (3,094,398.75) (3,122,174.65) (3,079,067.70) LOCAL IMPROVEMENTS (98,973.68) (108,376.42) (108,000.00) (108,574.86) PAYMENT IN LIEUS 610.000.000 (80,000.00) (100,146.35) (82,305.69) (82,305.69) OMPF FUNDING (1,995,900.00) (1,8161000.00) (1,816,000.00) (1,789,700.00) OTHER GOVERNMENT GRANTS-COURT SECURITY (3,200.00) OTHER REVENUE (263,238.00) (291,148.92) (302,430.00) (343,120.79) PRIOR YEAR SURPLUS (361,542.30) (257,383.83) (387,946.09) (252,671.34) TOTAL REVENUE $ (5,924,996.72) $ (5,667,454.27) $ (5,822,056.43) $ (5,655,440.38) DEPARTMENTAL SUMMARIES ADMINISTRATION COUNCIL 87,340.00 79,110.81 92,100.00 89,529.98 ADMINISTRATION GENERAL GOVERNMENT 768,769.46 658,419.49 773,789.48 750,122.42 BUILDING 63,749.17 55,782.44 74,676.94 56,946.73 MTO OFFICE (1,039.05) 8,338.35 4,309.00 8,952.89 FIRE 363,600.00 359,435.03 352,000.00 337,430.74 POLICING SERVICES 979,666.00 962,654,00 962,654.00 947,235.33 BUILDING,PLUMBING 24,800.00 33,743.18 16,941.25 (5,762.35) EMERGENCY PLANNING 5,000.00 2,897.10 5,000.00 3,248.60 BY LAW ENFORCEMENT 4,019.69 1,874.18 2,000.00 1,315.52 ANIMALCONTROL (1,715.96) (2,644.86) (3,480.98) (2,613.09) CONSERVATION AUTHORITY 59,193.00 57,677.00 57,677.00 38,072.00 FOUR COUNTIES TRANSIT 5,423.54 8,976.20 - - ROADS-MUNICIPAL AND COUNTY 1,316,013.57 1,293,497.07 1,263,990.49 1,044,143.89 SIDEWALKS 12,000.00 9,119.53 18,000.00 17,779.24 STREETLIGHTS 32,000.00 36,650.08 30,000.00 48,272.06 SEWER MAINTENANCE _ GARBAGE COLLECTION,LANDFILL,RECYCLING 121,361.08 135,94149 115,185.18 112,759.12 HEALTH SERVICES/CEMETERIES 500.00 1,200.00 2,000.00 1,388.20 WEST ELGIN WATER SYSTEM - TRI-COUNTY WATER - WEST LORNE ARENA 85,138.34 88,729.89 88,746.60 80,816.26 RECREATION 408,391.80 398,756.28 368,700.00 382,009.23 PORT GLASGOW TRAILER PARK - (0.00) - LIBRARY (10,328.52) (10,394.88) (10,053.14) (17,204.55) DRAINAGE 16,084.20 12,150.92 13,019.96 11,002.13 PLANNING AND ZONING 46,416.77 22,502.79 54,959.51 43,551.12 ECONOMIC DEVELOPMENT 36,500.00 13,172.74 34,500.00 16,177.11 TOTAL DEPARTMENTAL OPERATING COSTS $ 4,422,883.10 $ 4,227,589.83 $ 4,316,714.29 $ 3,965,172.58 TRANSFERS TO RESERVES 720,905.04 556,789.00 594,521.18 360,629.07 TRANSFERS FROM RESERVES DEBENTURE PAYMENTS 98,973.68 108,375.42 141,000.00 108,574.86 NET OPERATING SURPLUS/DEFICIT $ (682,234.90) $ (774,699.02) $ (769,820.96) $ (1,221,063.87) CAPITAL EXPENDITURES GRANT FUNDING/CONTRIBUTIONS (254,620.07) (200,042.23) (230,715.00) (217,436.99) TRANSFERS FROM RESERVES (1,464,630.20) (281,341.78) (297,000.00) (135,982.73) CAPITAL PURCHASES 2,401,485.17 894,540.73 1,298,111.00 1,317,099.76 CAPITAL FUNDED FROM FUND SURPLUS&OPERATIONS 662,234.90 413,156.72 770,396.00 963,680.04 NET(SURPLUS)DEFICIT $ 0.00 $ (361,542.30) $ 575.04 $ (257,383.83) 2017 Budget-April 13,2017-TAB 1 i 1 MUNICIPALITY OF WEST ELGIN 2017 CAPITAL BUDGET SUMMARY Administration General 19,000.00 LIGHT UPGRADE FOR OFFICE/SERVICE ONTARIO 10,000.00 SOFTWARE UPGRADE-Keystone 43,000.00 Folding Machine-4000 Folder/inserter 16,000.00 Arena 22,625.00 COMPRESSOR ROOM EXIT DOOR 3,500,00 ICE SURFACE LIGHTING 4,125.00 Compressor room roof 15,000.00 Fire 802,140.42 STATION 1 SCBA-upgrade 40,000.00 RIT STATION-2 10,000.00 TRUCK REPLACEMENTS(2 PUMPERS ORDER IN 2017) 742,140.42 Lighting in the Firehall 10,000.00 Parks& Recreation 110,000.00 BRIDGE AT MARINA PARK 15,000.00 PARKLAND 30,000.00 STAND-BY GENERATOR FOR EMERGENCY MANAGEMENT 40,000.00 Zero Turn Mower(72") 10,000.00 New 100"deck for 7210(100"deck) 15,000.00 Port Glasgow Trailer Park 425,000.00 Outside foot wash station at washrooms 2,000.00 Landscaping around Bingo Hall and Park Entrance,move horse shoe pits 5,000.00 Bingo Hall-refurbish interior,exhaust fans 25,000.00 Energy efficient upgrades-washrooms/outside lighting 4,000.00 Sewer manhole redesign and refurbish 3,000.00 Speed bump installation 1,000.00 Refurbish war monument 15,000.00 Washroom floor treatment 10,000.00 Replacement of waterline 10,000.00 SEPTIC SYSTEM(400.031.000) 350,000.00 2017 Capital Budget-April 13,2017-TAB 24 i MUNICIPALITY OF (NEST ELGIN 2017 CAPITAL BUDGET SUMMARY Roads 1,370,752.00 BULLDOZER for Landfill-Used 45,792.00 GRADER-Volvo-Replacement 297,460.00 JOHN DEERE TRACTOR-Upgrade(increase of$2/hr,from$10/hr) 7,500.00 ROADSIDE MOWER 10,000.00 BLACKS RD RECONSTRUCTION 150,000.00 DUNBOROUGH RESURFACE(50/50 WITH D/D) 110,000.00 GREY LINE-16 MILE CREEK DESIGN&CONSULT 425,000.00 SILVER CLAY-ROAD RECONSTRUCTION 130,000.00 VILLAGE STREET PAVING-WOOD&WILLIAM 75,000.00 STREET SCAPE 120,000.00 Sewer Maintenance- Rodney 40,000.00 i 20,000.00 Sand filter replacement 15,000.00 Power flushing the collection system 5,000.00 Sewer Maintenance-West Lorne 676,500.00 EFFULENT UPGRADES 100,000.00 EQUIPMENT REPLACEMENT/REBUILDS 13,500.00 LAB EQUIPMENT REPLACEMENT 5,000.00 REHABILATION OF WASTE WATER PLANT 450,000.00 SCADA UPGRADES 40,000.00 TORQUE LIMIT SWITCHES REPLACEMENT 8,000.00 UV SYSTEM UPGRADE 60,000.00 Sidewalks& Street Lights 30,000.00 SIDEWALKS-FGT 30,000.00 Water 238,362.00 RE-CHLORINATION-RODNEYTOWER 223,362.00 WATERLINE REPLACEMENT 15,000.00 Total Capital 3,784,379.42 2017 Capital Budget-April 13,2017-TAB 24 i i i o° Z W 7 J tA LJ .J 4-J z V! z a o � V Z3 � m O ! N � i r E E r � i 5 n f Z,, NV I'f Ni. r „ P N The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, Recreation Superintendent DATE: April 13 2017 SUBJECT: West Elgin Fire Department RECOMMENDATION: That Council receive and file the Fire Chiefs Report. INTRODUCTION: ➢ The Incident Safety Officer training conducted at Station 1 was a success. We has 13 West Elgin Fire Fighters take part and all were successful. ➢ There is General Rescue training being conducted at Station 1 on the weekend of April 21. This training involves general rescue evolutions including a great deal of rope rescue scenarios. This will conclude our specialized training for 2017, except for the Cardiac Management training that is done every two years. ➢ The WEFD has been fairly active over the past month. We attended several calls relating to the wind storm on March 8, and three structure fires the largest being the " Barn " fire at Downie and Furnival Road. Respectfully Submitted, Approved by, Jeff Slater Scott Gawle West Elgin Fire Chief C.A.O. 4 a a w 1995.[ The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, Recreation Superintendent DATE: April 13 2017 SUBJECT: West Elgin Fire Department RECOMMENDATION; That Council authorize the West Elgin Fire Department to organize and purchase the fire works for the July 1 st Celebration as well as the August Civic Weekend event at the Marina. INTRODUCTION: The West Elgin Fire Department would like to propose to Council that they be given the opportunity to provide the Fire Works " Show" for both the July 1st Canada Day event in Miller Park, as well as the Civic Weekend at the Marina. The WEFD has two certified Supervisors, and the members are more than willing to participate. We have discussed this matter at Station 1 Association meetings. The entire amount of money designated for this purpose will be allocated to the purchase of the fire-works, there will be no additional costs. The fireworks will be stored at the rear of the fire hall or if need be at the water tower as they have been in the past. Preferably they will be delivered close enough to the event that storage should be a short term concern at best, Respectfully Submitted, Approved by, Jeff Slater colt Gawley, West Elgin Fire Chief C.A.O. soth Anniversary Celebration for Eagle Community 9346 Graham Road, Eagle, Ontario (south of West Lorne) r 3p.rn. -- Opening Ceremonies — cake cutting & dedication Live entertainment. Beverages & snacks available for purchase. 5-7p.m. — Pulled pork on a bun with all the trimmings i 7-30p.m. — Closing Ceremonies 50 years of pictures, stories and memorabilia on display. kT i �fk I �2Uir The 1895 building was used as the Eagle Public School # 4 until 1955. Afterwards, it was used as a community meeting place. On July 19,, 1967, it was incorporated as the Eagle Community Centre. Please join us in celebrating this milestone. Email gpAleccentre0grnaflxom or call Vicky Swain (226) 448-8845 to submit pictures, stories and memorabilia during past 50 years. February 27, 2017 �� 9346 Graham Road Y West Lorne, ON 1 NOL 2P0 C_ R ` ' Y INMq�/lA7RIfYI Dear West Elgin Council -, rJGTlUIl 22413 Hoskins Line Rodney, ON NOL 2CO INVITATION TO SPEAK AT THE OPENING CEREMONY IN CELEBRATION OF 50TH ANNIVERSARY OF BEING INCORPORATED AS A COMMUNITY CENTRE i The Eagle Community Centre, cordially invites a representative from the West Elgin Council to speak at the opening ceremony in celebration of our 501h Anniversary of being incorporated as a community centre at 3p.m., Saturday the 22nd of July 2017. The event will feature a variety of live entertainment throughout the afternoon and into the early evening. Please refer to the enclosed flyer for more details about our celebration. We have invited other local representatives and look forward to hearing from the West Elgin Council. The yellow brick, one-room schoolhouse, which was built in 1895, was a former public school known as S.S. # 4. Classes ran until 1955 and then the Village of Eagle used it as a meeting place. On July 19, 1967, the building was incorporated as a community centre. The original hardwood floors and slate chalkboards still adorn the main floor, The lower level was renovated in the early 1980s. Many functions have taken place over the past fifty years including rentals and our own events. For more info, read the enclosed copy of our 2017 brochure. To confirm your attendance or for further details please contact me at (226) 448-8845 or via email at eagleccentre @gmail.com Thank you for your consideration. Yours sincerely, Vicky S ain, Social Media Board of Directors Member 2017 Anniversary Committee, Chair Eagle Community Centre b3 Mayor Wiehle and Council Members March 22,2017 Municipality of West Elgin wiurxcAp R—V0—Fw rfic:w MOM 22413 Hoskins Line, P.0 Box 490 AP 6 207 Rodney,ON NOL 2C0 Dear Mayor, Deputy Mayor,Council, For many years,the West Elgin Community Band has provided an opportunity for community members to enjoy their love of music. We have shared our musical abilities with the community by participating in Santa Claus Parades,Rodney Fair, Babcock Nursing Home entertainment, and have hosted many performances at local churches and at West Elgin Secondary School. This year we celebrate our 25th anniversary. We have rented the WEDS Performing Arts theatre for our j June Cabaret event which will include dinner, music by our band,and guest performances by some noted local talent. We also plan to invite a high school band to be part of the program.We have hired a f local caterer to serve food and wine. i Our group is a not for profit organization. Any monies we can raise go toward the purchase of music, practice room rent,advertising,and to hire a professional conductor/director. To help defray costs for a 25"anniversary celebration,we are respectfully requesting that you consider a donation of$250.00 to assist with the cost of hall rental, insurance,licences,advertising,and other associated fees. We understand that these are difficult financial times for municipalities. We hope, however that you will recognise the value of our contribution to the community and give favourable consideration to our request. With regards, James Callowhill Director/Conductor West Elgin Community Band (519) 615-1338 wESr ���N West Elgin Secondary 139 Graham Road, Box 370 M o WEST LORNE, ONTARIO NOL 2PO Tel:(519)768-1350 Fax:(519)71P-0534 ICjpRU April 4, 2017 Rau�� r�calnr } µ 2017 Municipality of West Elgin 22413 Hoskins Line, PO Box 490 Rodney, ON N01-2C0 Mr. Mayor and Council Parent Council Fund Raiser The West Elgin Secondary School Parent Council recently found out the none of the schools in the Thames Valley District Board have defibrillators. We feel that a defibrillator is as important as a smoke alarm or CO detector. On May 6th we are hosting a Volleyball tournament with a $5 BBQ to help raise the funds needed to purchase a defibrillator. Defibrillators cost starting at $1500 and up, we would also like to purchase security box. We are asking or your help with this event. A monetary sponsorship (cheques payable to: West Elgin Secondary School) or a donation of items for our gift basket that we will be raffling off. Profits for this event will go towards purchasing items for sports programs. For more information on this event please feel free to contact me @ 519-670-4770 or lauriesura[aD,yahoo.ca Thank you for considering our request and we look forward to seeing you there. West Elgin Parent Council Thames Valley District School Board 9 �� .dm8a zj &wmad4 website:www,tvdsb.on.ca Office of the Minister Cabinet du ministre Of National Revenue �' du Revenu national I His Worship Bernie Wiehle MAR Mayor of the Municipality of West Elgin R ` 3 2017 22413 Hoskins Line l Post Office Box 490 Rodney ON NOL 2CO Dear Mr. Mayor: On behalf of the Minister of National Revenue, the Honourable Diane Lebouthillier, thank you for your correspondence about concerns raised by the campground industry. In the spirit of enhancing the integrity of domestic tax policy,the Government of Canada announced in Budget 2016 that no change would be made to the active versus investment business rules. Following this announcement, the Government engaged with representatives of the campground industry to hear the views of campground owners. To clarify the small business deduction eligibility requirements for campgrounds, a statement was subsequently issued. You can find this statement on the Canada Revenue Agency (CRA) website at cra.ge.ea/nwsrm/stmnt/2016/st160$23-eng.html. The Income Tax Act contains long-standing rules on the small business deduction and small business tax rate. The policy intent of the small business deduction is to allow small businesses to retain and reinvest more of their corporate profits,thereby expanding their active businesses and contributing to economic growth and middle class job creation. It is the CRA's responsibility to interpret and enforce the Act. Whether a business is a specified investment business is a question of fact. The CRA is committed to ensuring that business owners have all of the necessary information to determine whether they are eligible for the small business deduction. Once a taxpayer has determined whether the business is a specified investment business and filed the return, the CRA may review this determination if the return is selected for audit. After carefully considering the views of many stakeholders on the issue, the Government indicated that it does not support an amendment to the Act that would give a blanket exemption to all campgrounds to the rules that apply to small businesses. This decision was communicated to representatives of the campground industry in a joint letter signed /2 Connaught Building Immeuble Connaught Ottawa,ON K1A OL5. Canada I - 2 - by the Minister of Finance,the Honourable Bill Morneau,the Minister of National Revenue, the Honourable Diane Lebouthillier, and the Minister of Small Business and Tourism,the Honourable Bardish Chagger. We would like to take this opportunity to reiterate that the CRA's interpretation of eligibility for the small business deduction has not changed and accords with the underlying policy of the specified investment business rules. If a campground owner believes that the CRA has incorrectly assessed their business as a specified investment business, an objection could be made to the assessment and, if unresolved through discussions with the CRA's Appeals Branch, appealed to the Tax Court of Canada. i The Government recognizes that campgrounds play an important role in the tourism industry and the local economy of rural communities across Canada. It will continue to work with the campground industry—not only to provide accurate information to determine small business deduction eligibility, but also to help campgrounds thrive. Thank you for writing. Sincerely, me Ellefsen-Gauthier Director of Policy Office of the Minister of National Revenue i eoauM. he Royal Canadian Legion ✓�° ' � o m C h West Elgin (Ont. No. 221) Branch P.O. Box 226 �. 142 John Street West Lorne, Ontario c , � F t West Elgin Council, Haskins Line West Elgin Councilors: West Elgin Branch 221 of the Royal Canadian Legion would like to thank council for its support. In the past an agreement was reached between West Elgin council and Branch 221 of j the Royal Canadian Legion to allow an exemption from Municipal taxes. We formally ask council to grant us this exemption again for the year 2017 i Robert White W ran2 c 1 Ro Legion Brach221 @hotmail.ca 519 768 1890 They served till death! YYhy not we? i 300 Dufferin Avenue P.O. Box 5035 u$ �� S London, ON 41 j N6A 4 L9 London CANADA March 30, 2017 i' R. Scott Gawley Chief Administrative Officer& Clerk Municipality of West Elgin 22413 Hoskins Line Rodney, ON NOL 2CO Dear R. Scott Gawley: Overview The City of London has initiated two major waste management projects: 1. An Environmental Assessment (EA) as part of a long-term Residual Waste Disposal Strategy. This involves the completion of an Individual Environmental Assessment (EA) as prescribed by the Ministry of Environment & Climate Change (MOECC). 2. A long term resource recovery strategy that includes a focus on new, emerging and next generation energy recovery and/or waste conversion technologies that typically benefit from having a larger service area to attract materials for processing (i.e., beyond existing recycling and waste diversion programs). This project is designed to address the new Strategy for a Waste-Free Ontario: Building a Circular Economy (February 2017) report from the MOECC. London Municipal Council has directed City staff to determine interest in regional opportunities for both these projects that would benefit taxpayers and create opportunities in southwestern Ontario: the Civic Administration BE DIRECTED to canvass municipalities responsible for waste management within the proposed service area to determine interest in using any future waste disposal or future resource recovery facility; In this regard, we are contacting municipalities with waste disposal and/or resource recovery responsibilities within a regional area to determine interest to be included in a regional service area. The proposed regional service area would include Elgin County, Middlesex County, Huron County, Lambton County, Oxford County, Perth County, and local First Nation Communities (see Figure 1, next page). Page 1 of 4 Figure 1 — Proposed Service Area Legend ®Current Service Area Current Service Paint 1.. 0 Proposed Service Area 4/ ,.`'County of Huron _ rdz+no-a . Lake Huron County of r' Primary.Water Perth Treatment Plant w ".``°' 4a; . bPh xd PA ' Nu �.� TRY Recycling ` rOM1 City of County of > London I ` `Middlesex #County of ♦ r.: r l� Oxford � tean�tare+ee SS�� l—� • Wig` r „ I County of Lamblon &Ne§n ♦ ti�� W12A Landfill Site i Gkeeee.` , i siyeap�l County of Elgin ea.. ese ry uNe+ psn First Nations lgin Area r ; xtrT. (Chippewas of the Thames, PrEmary Water Munsee-Delaware,Oneida) treatment Plant r , - 1:1,000,000 £nvaavmenfal6 Ennneerina SenrkesGsc�tics,March a6,2n1T �-¢�". Page 2 of 4 i i It is recognized that many municipalities within the proposed regional service area have their own landfills or existing long-term contracts with private landfills and/or are closer to private landfills and subsequently will have limited need in using residual waste disposal facilities in London. In these cases, being included in the service area would still provide a valuable contingency location in the event of an emergency; ensure that competitive alternatives are available in the marketplace; and benefit from potential economies of scale. The purpose of this letter is to determine the level of interest of your municipality in having access to a new or expanded waste disposal facility that would be developed by the City of London and/or being included in a resource recovery strategy for new, emerging and next generation energy recovery and/or waste conversion technologies. 1. Need for Access to Future Residual Waste Disposal Can you please provide a response and let me know if your municipality: 1. has no interest in being included in the service area of any new waste disposal facility; or, 2. would like to be included in the service area of any new waste disposal facility but are unlikely to use the facility; or, 3. would like to be included in the service area of any new waste disposal facility and may consider using the facility depending on the cost. 2. Need for Access to Future Resource Recovery Facilities With respect to a long term resource recovery strategy that focuses on new, emerging and next generation energy recovery and/or waste conversion technologies, your municipality: 1. have no interest in being included in these discussions about future resource recovery facilities; or, 2. would like to be included in these discussions but are unlikely to use the facilities; or, 3. would like to be included in these discussions and may consider using the facilities depending on the cost. Date for your Response A response on behalf of your Municipal Council for both these projects by April 30, 2017 would be ideal. However, if that timeframe is not sufficient, a preliminary comment from your municipality by April 30, 2017 with a final Council Resolution no later than May 30, 2017 would be appropriate. Page 3 of 4 I I Background The City of London owns and operates the W12A Landfill Site. This landfill accepts waste from London, the Municipality of Thames Centre, Try Recycling Operations Facility in the Municipality of Middlesex Centre, Lake Huron Water Treatment Plant in the Municipality of Bluewater and the Elgin Water Treatment Plan in the Municipality of Central Elgin. Based on current waste quantities being received, the W12A Landfill has between eight to ten years of capacity remaining. Located at the W12A Landfill site is the Household Special Waste (HSW) Depot. The service area for HSW depot includes the residents and small quantity generators in London, the County of Middlesex and the County of Elgin. Approvals, design and construction of new long term resource recovery and disposal capacity will take several years so the City has begun work on a Resource Recovery Strategy and Residual Waste Disposal Strategy to determine the most appropriate long term resource recovery and disposal methods. More details on how these strategies will be developed can be found at aetinvolved.London.ca/WhyWasteDisposal. City of London work to date, a review of other regional waste management projects in Ontario and discussions with officials at the MOECC, highlight that a regional service area and/or collaborating in a broader regional area has many advantages such as: • being consistent with the Strategy for a Waste-Free Ontario; • providing a competitive public disposal option and other resource recovery options for nearby organizations and municipalities; and, • addressing a portion of the provincial shortfall in disposal capacity. Further details on the rationale for the City of London to consider a regional service area for any new waste management facilities can be found at aetinvolved.London.ca/Wh yWasteDisposal. If you have any questions, please do not hesitate to contact me (lstanfor(a7london.ca, 519.661.250 ext. 5411) or Wesley Abbott, Project Manager(w_abbottCa)london.ca; 519.661.250 ext. 1812). egar , , Ja nford, M.A., M.P.A. ctor- Environment, Fleet and Solid Waste cc: Martin Hayward, Acting City Manager& Managing Director, Corporate Services and City Treasurer, Chief Financial Officer Kelly Scherr, P.Eng., Managing Director, Environmental & Engineering Services and City Engineer Trish Edmond, Golder Associates yashareftolwastelwm planlealcommunity engagementlnotice of commencement torlcover letter noc other municoalites.docx Page 4 of 4 ,III . 1 A 14-Mb., of �r1! lower Thames eo�a�►w�=�a� o�a�.�o o servation for a bataraced and healthy+ &,shed. /'7 C1� J4t1 C „ti fr 01y 4 by 3 March, 2017E To Our Partners in Conservation The Lower Thames Valley Conservation Authority(LTVCA)is pleased to present to you our 2016 Annual Report. As you will see, the LTVCA had a very productive and rewarding year in conservation. Our Annual Report reflects the environmental services and programs designed to benefit our ten member municipalities in the lower Thames River watershed and region, and highlights the LTVCA's activities and achievements. I hope you enjoy reading our Annual Report. Our website, www.ltvca.ca contains extensive information about all our programs anal services. Should you have any questions pertaining to our Annual Report, or require more detailed information, please contact our Administration Building 519-354-7310. We will be pleased to meet with you or answer your inquiries. Yours truly, d hil�A Linda McKinlay Chair Lower Thames Valley Conservation Authority 100ThamesStreet, Chatham,ON NMYS - www.ltvca.ca Phone:519-354-7310 - Fax:519-352-3435 - E-mail:admin @ltvca.ca i The Corporation of the Municipality of s Cenitral Elgin 450 Sunset Drive,lst Floor,St.Thotnas,Ontario N5R5V1 P;519.631.4B60 F.,519.631.4036 March 24, 2017 Mayors and Councils Lower-tier Municipalities in Elgin County The Municipality of Central Elgin is currently reviewing its fire prevention obligations, including the staffing levels necessary to provide this service to our residents and businesses. Although, Central Elgin Council has allocated funding in its 2017 budget to retain a qualified fire prevention officer, Council wishes to gauge the interest of other lower tier municipalities before finalizing any decisions respecting recruitment and the delivery of the service in Central Elgin. i Central Elgin will, therefore, be hosting a meeting following a County Council meeting to enable representatives from each Council and staff to discuss the sharing of a fire prevention officer. Representatives from your Council, the Chief Administrative Officer and the Fire Chief are invited to meet following the County Council meeting on Tuesday, April 11th, 2017 at the Elgin County Administration Building. The meeting is scheduled for 11:30 am based on the tentative Council agenda. The start time may change as the County Council agenda is finalized. Further confirmation of the time and room location will be forwarded closer to the meeting date. In order to anticipate numbers, it is requested that municipalities RSVP. Since , Do aid N. Leitch, Chief Administrative officer. J��GLPatI�!- 1 j El gYMinCount % REGg1Y�L] AR Z 3 W. March 16, 2017 To: Municipal Partners Re: 2016 Census for Elgin County i Population figures from the 2016 Census have now been released by Statistics Canada. Attached for your information is a copy of the report titled °2016 Census for Elgin County". This report includes a link to Census data and a brief summary of the information. Yours truly, a y Katherine Thompson, Marketing and Communications Coordinator Enclosure cc Brian Masschaele, Director of Community and Cultural Services, County of Elgin County of Elgin Administrative Services 450 Sunset Drive St.Thomas,ON N5R 5V1 Phone:519.631-1460 www.eigincounty.ca e o i El F z "I 'S R�,s'�L11_�. REPORT TO COUNTY COUNCIL i FROM: Brian Masschaele, Director of Community and Cultural Services DATE: February 15, 2017 SUBJECT: 2016 Census for Elgin County' INTRODUCTION: This report informs Council of the results of the 2016 Census profile for Elgin County. DISCUSSION/CONCLUSION: Population figures from the 2016 census have now been released and are available at: htt ://www12.statcan.ca/census-recensement/2016/d - dl rof/index.cfm?Lan =E The following is a summa ry of population figures for the municipalities in Elgin County, the City of St. Thomas and Ontario: Municipality 2016 Population 2011 Population % Change West Elgin 4,995 5,157 -3.1 Dutton/Dunwich 3,866 3,876 -0.3 Southwold 4,421 4,494 -1.6 Central Elgin 12,607 12,743 -1.1 Malahide 9,292 9,146 +1.6 _,Aylmer 7,492 7,151 +4.8 Ba ham 7,396 6,989 +5.8 Elgin County 50,869 49,556 +0.1 St. Thomas 38,909 37,905 +2.6 Ontario 13,448,494 12,851,821 +4.6 EEI 2016 marks the first year that Elgin County's population has surpassed the 50,000 threshold. The population ratio between the County of Elgin and the City of St. Thomas now stands at 56.3% county and 43.7% city. RECOMMENDATION: THAT the report "2016 Census for Elgin County" dated February 15th, 2017 by the Director of Community and Cultural Services be received and filed. All of which is Respectfully Submitted Approved for Submission Brian Masschaele Mark G. McDonald Director of Community and Cultural Services Chief Administrative Officer , � PAIJ Cx E'�SP �S TVrpGth /00ginCounty 20?l March 15, 2017 To: Municipal Partners Re: 2016 Libra Usage and Statistics Report Attached for your information is a copy of the 2016 Library Usage and Statistics Report which was recently adopted by County Council. This report summarizes the usage trends at the 10 library branches in Elgin County within the context of a five year analysis from 2012 to 2016, both for the system as a whole and for each of the 10 branches. Figures include: active library users, circulation statistics (both physical and online usage), Internet usage, and program statistics. If you have any questions or comments, please do not hesitate to contact Laura Molnar, Elgin County Library Coordinator. Yours truly, W Katherine Thompson, Marketing and Communications Coordinator Enclosure cc Laura Molnar, Library Coordinator, Elgin County County of Elgin Administrative Services 450 Sunset Drive St.Thomas,ON N512 5U1 Phone:519-631-2460 www.elgincounty.ca i I ElgmCotmty REPORT TO COUNTY COUNCIL FROM: Laura Molnar, Library Coordinator DATE: February 27, 2017 SUBJECT: 2016 Library Usage and Statistics Report INTRODUCTION: This report presents 2016 library usage trends within the context of a five year analysis from 2012 to 2016, both for the system as a whole and for the ten branches. Topics of discussion include: active library users, circulation statistics (both physical and online usage), internet usage and program statistics. DISCUSSION: The following highlights are gathered from the analysis of 5 years of library usage data: Library Users Between 2012 and 2016, the amount of Elgin residents with an active library card has been in a state of fluctuation. In general, active library cardholders are trending downwards as seen below in (Figure 1). 14500 12 14000 c� O 2 13500 ca U 13000 L W 12500 c� 5 12000 .a E z 11500 —�Active Library Cardholders 11000 12 2013 2014 2015 2016 Year Figure 1 i �I While the number of active library cardholders is trending downwards, there is steady growth in the registration of new library patrons (seen below in Figure 2). In 2016, Elgin County Library began reaching out to schools to connect children with the public library. Examples include eBook and Maker Space oriented workshops. These connections have engaged youth across the county and have resulted in new patron registration growth throughout 2016. In addition, a library card campaign was soft launched at community events in 2016 leading to a small increase in registrations. 1800 175.0 1700 CL U) 1650 L n 1600 1550 1500 -- —New Library Patrons Registered 1450 2012 2013 2014 2015 2016 Year Figure 2 Circulation Statistics Figure 3 displays growth in system-wide circulation of physical materials in 2016 after declining throughout 2013 to 2015. 275000 270000 Cd a� 265000 CL 4 N 0 260000 n m 255000 o L - 250000 Z 2450.00- 240000 Library Materials Checked Out by Patrons 2012 2013 2014 2p15 2016 Year Figure 3 i Figure 4 highlights branch checkout trends. The following branches increased the amount of materials checked out to patrons compared to 2015: Aylmer (+7,000 checkouts in 2016), Port Stanley (+870 checkouts in 2016), and West Lorne (+2,500 checkouts in 2016). Checkouts by Branch 80000 70000 60000 R QI a --Q—Aylmer 50000 -4—Belmont Dutton --A Port Burwell —#—Port Stanley 40000 v -#-Rodney --0--Shedden f Springfield o —#—5traltordville `m 3000 West Lame E ki--Adminlstratton Z 2000 io00 Ali 2013 2014 2015 2016 Year Figure 4 The circulation of electronic material --specifically eAudio and eBook titles provided through the library's OverDrive service-- continues to rise each year. Figure 5 displays 2016 as the highest online checkout year for OverDrive with a total of 22,869 checkouts for Elgin residents. The popularity of OverDrive is a province-wide trend, with over 2 million checkouts in 2016. 24000 22000 L 20000 L 18000 0 Y 16000 U w— 14000 L M E 12000 Z 10000 eBaok and eAudio Title Checkouts 8000 2012 2013 2014 2015 2016 Year Figure 5 i 1' Interlibrary Loans Figure 6 illustrates the rate at which the library ships and receives materials borrowed from library systems across Ontario over a 5-year period. Figure 6 shows steady receiving shipments processed by request for Elgin residents. Meanwhile, interlibrary loan items that are shipped from the County library system to other library systems experienced a sharp decline in 2015. This was a direct result of the library's software migration, as the employees Y g p Y responsible for interlibrary loans were participating in training for the new software throughout the fall of 2015. In 2016, the shipment of interlibrary loans to other library systems resumed and shipments are trending upwards. 4500 4000 CL m 3500 rn c 3000 E (D L, 2500 .ca L � 2000 Interlibrary Loans Received —�Interlibrary Loans Shipped 1500 2012 2013 2014 2015 2016 Year Figure 6 Patron Visits In 2014, people counter units were placed in the four busiest branches in the library system ---Aylmer, Dutton, Port Stanley and Straffordville--effectively tracking the amount of foot traffic through each of the four libraries. As seen in Figure 7, these branches have experienced similar foot traffic patterns over the past three years with the exception of Port Stanley which experienced a significant increase in foot traffic in 2015. People counter units were then installed in Port Burwell, Rodney, Shedden and Springfield in late 2015 providing a full year's worth of data for 2016. Of note, due to the Belmont renovations in late 2015/early 2016, the Belmont library did not receive a people counter unit until mid-2016. As a result, Belmont is not included in Figure 7 as it does not have a full year's worth of relevant data. i i saoan Foot Traffic in Branches 8000 70000 60000 m` •—C-Aylmer 150,000 --*—Dutton `a --i—Port Burwell :S --W—Part Stanley }Rodney °40000 --*—Shedden B —4—Springfield E 47 —O—StraffordviEle z 30000 20000 10000 • 2414 2015 2016 Year Figure 7 Programming Statistics Figure S highlights growth in the number of program and tour events held within the County library system. In 2016, branches increased outreach opportunities with local schools. Examples of successful outreach include: providing educational sessions on how to borrow eAudio and eBook titles through 4verDrive, and touring students through the Aylmer MakerSpace to introduce students to the process of tinkering and creativity. These are only a few examples of how library staff are connecting with their communities. C 1800 m a 1700 m 1600 N a 1500 a c m 1400 E c� 2 1300 CL 1200 —®—Programs and Tours z 1100 2012 2013 2014 2015 2016 Year Figure S With the rise in the number of programs and tours offered in branches across the County of Elgin, Figure 9 illustrates.a general increase in program and tour attendance between 2013 and 2016 with an average of 22,826 attendees. 24000 ° 23000 c ro E 22000 L 2 21000 N U C cd 20000 m a 1 a 19000 w —�--Program and Tour Attendance 18000 2012 2013 2014 2015 2016 Year Figure 9 Computer Usage Figure 10 plots patron computer and Internet usage across the Elgin County Library system. Usage of the Public Access Computer Stations has been trending slowly downwards for the past 5 years. This decreasing trend is offset by a generally increasing trend for wireless internet usage with the exception of 2016. In 2016, branches experienced wireless login issues that blocked patrons from accessing wireless internet over a span of multiple months. As a result, there was a decline of 1,585 wireless login attempts between 2015 and 2016. 30000 Cd L 255000 L CL c, 20000 Public Access Computer Station Logins —�Wireless Logins a� L Q� i5 15000 0 L z 10000 5000 2012 2013 2014 2015 2016 Year Mi n re in Catalogue Statistics Usage of the online library catalogue is measured with two metrics: total pageviews (which counts the number of individual webpages clicked when a resident launches the library catalogue) and unique visits (which counts when an individual accesses the catalogue). Figure 11 displays a changing trend in how the catalogue is used by county residents. The unique catalogue visits between 2012 and 2016 displays a relatively constant usage trend depicting that the catalogue is receiving a similar amount of resident usage over time, However, the number of catalogue pageviews has been declining since 2013. This shows a change in how residents are using the catalogue. Rather than spending time paging through content within the catalogue, Figure 11 shows that patrons know what they want when they search the catalogue and are less likely to spend time browsing content. 700000 CO 4 L a 600000 CD CL L 500000 v, 400000 300000 0 200000 —9 Total Catalogue Pageviews W --■ Unique Catalogue Visits 100000 z 0 2012 2013 2014 2015 2016 Year Figure 11 Holds Placed A hold is when an individual requests a library material to be delivered to the library branch of their choice for the purpose of checking out the material as opposed to taking it directly from a shelf. Figure 12 displays a general trending downwards from 2013 to 2016 for requested holds. Of note, in July 2016 Elgin County Library launched a mobile app that allows holds to be placed on items by simply scanning a book's barcode with the app. At this time, there is no tracking within the app to pull the number of holds placed through the scan feature. As a result, Figure 12 is missing all hold requests associated with the mobile app. The inability to track requested hold counts is a project the mobile app creator (Innovative Interfaces) is currently working to resolve. i 95000 90000 L a 85000 C 80000 0 75000 Q. w 70000 0 65000 O 60000 E z 55000 50000 =Library. Holds Placed 45000 2012 2013 2014 2015 2016 Year Figure 12 Online Resources Figures 13 provides usage statistics for Ancestry Library Edition — the most popular online resource Elgin County Library offers. Ancestry Library Edition is only accessible within library branches and the Elgin County Archives. This has proved to be a valuable resource and, given that it is available in-branch only, it is responsible for significant foot traffic throughout the library branches. 50000 -Ancestry Library Edition Electronic Usaga 45000 w a Q 40000 35000 L CO 30000 C o 25000 O 20000 E z 15000 10000 2012 2013 2014 2015 2016 Year Figure 13 i CONCLUSION; This report summarizes key usage metrics of the Elgin County Library for the year 2096 within the context of a five year period. While the number of active library cardholders has been generally trending downwards over the past 5 years, 2016 saw an increase in new cardholder registrations. By raising awareness of what the library has to offer Elgin residents and reaching out to schools, the Elgin County Library is working towards not only raising the number of new cardholder registrations, but is also re-engaging patrons with expired cards to bring them back to the library. Between 2013 and 2015, the physical borrowing of library materials saw a steady decline. In 2016, the library experienced growth in the amount of materials borrowed throughout the year for the first time in three years. In addition, the online borrowing of eAudio and eBook titles continues to grow and now accounts for 9% of items borrowed per year. Foot traffic was consistent for Aylmer, Dutton and Straffordville over a 3-year period, with an exception of Port Stanley which experienced a temporary increase in library visitors in 2015. In addition, 2017 will provide a 2-year period to begin examining foot traffic trends in Port Burwell, Rodney, Shedden and Springfield branches. The number of programming events and tours is steadily increasing across the library branches from 2014 to 2016. The attendance for these programs and tours has been fluctuating with a general average of 22,825 attendees between 2013 and 2016. These trends highlight the library's shift towards using branches as multi-use community spaces which is being embraced by the community. The number of public access computer station login counts have been slowly declining since 2013. However, the number of logins remains high enough that this continues to be considered a valuable resource for Elgin residents. Overall, Elgin County Library continued to provide a valued service to the community throughout the 2016 year. RECOMMENDATIONS: THAT the report titled "2016 Library Usage and Statistics Report" from the Library Coordinator, dated February 27, 2017 be received and filed; and, THAT a copy of this report be submitted to all municipalities in the County of Elgin. All of which is Respectfully Submitted Approved for Submission Laura Molnar Mark G. McDonald Library Coordinator Chief Administrative Officer Brian Masschaele Director of Community and Cultural Services I. � ''' �� 4�Y�C•�r1��� I i l I• � a r� r p 1 If a is TE1511 �P ' re ��1 �w f :. I _ � p Ir , I �?d Table of Contents Governance and Accountability 3 Police Service Board iMr Detachment Commander c. Organization 4 Staffing Elgin DPP Auxiliary Business Planning 7 Crime Management Plan Traffic Management Strategy Community Satisfaction survey Community Policing Detachment Statistics 10 Calls for Service Traffic&Marine Safety Crime Prevention Criminal Offences k Financial Reports 16 Overtime k Revenue Criminal Record Checks ' RIDE Grant tz ", i. ; -.. fit r ` OF,F 2 i Elgin Group Police Services Board MESSAGE FROM THE CHAIR As chair and on behalf of the Elgin Group Police Services Board, I wish to commend our OPP staff for their commitment to public service and for maintaining the safety of all residents. The Board, Chair: David Marr through regular reports and quarterly meetings, has gained an Doug Gunn appreciation for the many challenges faced on a dally basis by those Joanne Ferguson who serve our detachment. We are grateful and appreciative. Bonnie Vowel 2016 was a year of transition and implementation. A new funding Mike Wolfe model and revised reporting methods, introduced in 2015, were fully implemented and tested. We thank our partners, the six participating municipalities, for their patience and understanding during this time of change. j It has been my distinct pleasure to serve as Board Chair for the past three years and I look forward to working with Commander Fishleigh and his team for the remainder of the term. Sincerely, David Marr Chairman of the Board Detachment Commander On behalf of the dedicated officers and staff of the Elgin OPP Detachment, it gives me great pleasure to present the 2016 Annual Report. This report will demonstrate the high level of commitment Elgin County OPP has brought to all municipalities of the Elgin Group. Elgin officers and staff have worked in partnership with many stakeholders including our partners in the Provincial and Ontario Courts, Family and Childrens Services, The Ministry of Natural Resources, neighboring OPP Detachments and Municipal Police Services, and the dedicated members of our Community Policing Committees, to deliver a "community first" policing service. Inspector Brad Fishleigh In 2016 our policing priorities, as identified through community consultation, were Traffic Safety, Crime Prevention, and Increased Visibility. In 2016 Elgin OPP continued to focus on service delivery using the Ontario Mobilization and Engagement Model of Community Policing. We have engaged our community partners and stakeholders to form collaborative partnerships and develop strategies that will allow us to respond more effectively to social issues like mental illness, domestic violence, and issues involving youth. With the continued support of the Police Services Board, Municipal Councils, and our Community Policing Committees, Elgin County OPP will continue to provide a service that is professional, transparent, and appropriate to the circumstances, respecting the individual dignity of all persons. 1 ELGIN COUNTY OPP Police Service Board Elgin County CAO Inspector Detachment Commander Staff Sergeant Auxiliary unit Detachment Manager Patrol Sergeants (4) Detective Sergeant Detachment Sergeant Patrol Constables Detective Constables Civilian Administrative Assistants Emergency Response Team Community Drug Action Team Community Safety Officer / Traffic Management Unit Domestic Violence Coordinator Court Services Security Officers Detachment Analyst Community Mobilization Engagement Elgin County OPP Detachment has undergone many changes in 2016. We continue to provide developmental opportunities for officers wishing to specialize in other areas of the organization or working towards promotion. Some members have taken advantage of opportunities to relocate to other areas of the organization and they have been replaced with experienced officers coming from other detachments and new recruits. The Elgin County Auxiliary Unit also experienced numerous changes in 2016 including a new S/Sgt, Jeff Lister. Our Auxiliary unit is currently at 13 members and we continue to recruit for future openings. The unit continues to provide a great service to the community as you will see later in this report, 41 .. 4 it 1 I li Elgin County Auxiliary Unit 2016 Year in Review The Elgin Auxiliary unit was short on numbers for much of the year but remained very active in 2016. We averaged 7 members for the majority of the year but took on 5 new recruits in October which puts us at a healthy 13 for year end. Our members participated in numerous events in 2016 ranging from Port Dover traffic control to a fantastic turn out for the Great Lakes Air Show. Below you will see a sampling of some of the events we were able to participate in throughout the year. May 13—Port Dover May 21—Prescription Drug Drop Off Day June 11—Rosy Rhubarb in Shedden June 12—Kids and Cops Fishing Derby in Port Bruce (Pt Glasgow, Springwater C.A.) June 12—Extreme Elgin June 18/19—Great Lakes International Air Show July 1—Canada Day Celebrations in Rodney and Port Burwell July 9—Rollover Demonstration at Daiewood C.A. September 22—Southwold P.S. Open House November-Various Remembrance Day Ceremonies December—Various Santa Claus Parades Xii 'i R:. 2016 Patrol Community Event Training Admin Totals Hours Hours Hours Hours Total 995 498 1120 288 2901 5 i 2014-2016 Action Plan Our Annual Business Plan has been changed to a three year Action Plan to coincide with the new OPP three year Strategic Plan. Our 2014-2016 Action Plan priorities as identified with community and Police Service Board consultation were: Crime - Reducing victimization resulting from Domestic Violence and related occurrences - Reduction in property crimes including theft under, theft over, theft of motor vehicles and theft from motor vehicles - Reducing victimization from cyber and for technology-enabled crime Drugs - Continued emphasis on drug investigations focusing on trafficking and drugs in schools Traffic - Concentrating.on The Big Four; impaired driving, speed inglaggressive driving, inattentive/ distracted driving, and seat belt use. - Animal related collisions Other - Marine patrol and emergency response on Lake Erie - Response to persons with mental illness or crisis - Reducing 911 pocket dials - Reducing false alarms i Crime Management Plan Elgin County Detachment has a comprehensive Crime Management Plan that is administered through the leadership of Regional Detective Sergeant Tim Mason. The Crime Unit includes four detectives assigned to major case investigation and two property crimes officers and a drug investigation officer assigned to the Street Crimes Team.The Domestic Violence Investigator position has been bundled with the Community Mobilization and Engagement Officer and is supervised by the Detachment Sergeant. The Crime Unit is responsible for oversight and investigation of all serious crimes that occur in our detachment area. The foundation of the plan supports the OPP Results Driven Policing methodology and focuses on public safety through crime prevention and investigative excellence. Traffic Management Strategy Elgin County Detachment has developed a Traffic Management Strategy with a goal of reducing motor vehicle collisions, specifically those that result in injury and death. Our focus in 2016 continued to be enforcement and education around aggressive driving, impaired driving, seat belt use, and distracted driving. These four driving habits are within complete control of the driver and together can have the largest impact on road safety. Elgin County Detachment continues to employ a Traffic Team designated to traffic enforcement. Our traffic team is dedicated to be responsive to community identified traffic issues as well as issues identified through analysis by our Detachment Analyst. Using analytics provided by our Detachment Analyst and the Focused Patrol program the traffic team will continue to focus their efforts where they are most needed and can have the greatest impact on traffic safety. We continue to work with our community partners to address the high number of car/deer collisions in Elgin County. 6 i 1 Community Satisfaction Survey Year: 2014 1. 98.4% of respondents felt "very safe" or"safe" in their community. 2. Of the 98 respondents (or 25.9%) who said they had contacted the OPP in the past year, 89.8% were "satisfied" or"very satisfied" with the ease of contacting the OPP. 3. Overall, 93.7% of respondents were very satisfied" or satisfied with the quality of police service provided by the OPP. 4. 92.2% of respondents were "satisfied" or "very satisfied" with the OPP's ability to work with communities to solve local problems. 5. 93.9% of respondents were "satisfied" or"very satisfied" with the OPP's visibility on the highways. Community Policing Committees Elgin County OPP is very blessed to have a strong network of Community Policing Committees to represent the municipalities we serve. We work in partnership with our committees to identify and resolve issues of crime and traffic that are identified by the community. In addition, our committees volunteer countless hours of their time to support many community initiatives, particularily those that assist children, the elderly and vulnerable groups. Elgin County has six Community Policing Committees located in West Elgin, Southwold, Port Stanley, Belmont, Malahide, and Bayham. Elgin County OPP is very appreciative of the hard work all of our committees do to support their community and the OPP. In 2016 we continued to work with our committees using the Ontario Mobilization & Engagement Model of Community Policing and all committees are now using the model as a guide to assist them in setting priorities and objectives. pis p=� r r y �'�ifSalerCommuni6?. st. NV'Aa�tC3'I l3 7 I Community Safety Officer Constable Crewdson moved into the CSO position in May of 2016. Constable Crewdson completed his media training in Orillia in September of 2016 and job shadowed PC Carlson to ensure a smooth transition into the new role of Community Safety Officer/Media Relations for Elgin County OPP. Constable Crewdson was able to effectively complete the delivery of the remaining K. .D.S program (Knowledge Influences Decisions and Situations)to grade 6 students throughout Elgin County. This program is designed to target key areas of youth and the law, peer to peer relationships, social media, and drug awareness. Other presentations at elementary schools include presenting at the water safety day at Port Stanley Public school, assisting the Sparta Public School Career Day, and doing the Forest of Reading program at Springfield Public School. Constable Crewdson also had the opportunity to bring in our K-9 Unit to Summers Corners Public School for the primary grades to enjoy. (Summers Corners,2016,K-9 Presentation) Throughout the school year Constable Crewdson devoted one day a week to West Elgin High School. This allowed students to interact with him in the halls and within the Co-op offices. Constable Crewdson was invited into classes which allowed for greater front line exposure to youth and policing. During the summer months Constable Crewdson became an active member of the Marine Program. He regularly patrolled our marinas and waterways from Port Burwell to Port Glasgow. Highlights from the marine program include Cst. Crewdson taking part in the Civil Air Search and Rescue Association training. This helped develop police, military, and civilian inter-operability when it comes to water rescues on Lake Erie. Constable Crewdson attended the launch of the OPP vessel, The Chris Lewis, in Leamington. The Chris Lewis vessel is the most modern and biggest OPP marine asset on the Great Lakes. Together with representatives from the Canadian Border Agency, United States Coast Guard, United States Border Patrol and varies other police forces. Elgin County was represented well at this international boat launch event. og - b :i (Lake Erie,2016,Search and Rescue Training) (Leamington,2016, Boat dedication) Throughout the summer months Constable Crewdson attended numerous community Festivals including the Rosy Rhubarb festival in Shedden and the Teddy Hear Picnic in Starffordville. Constable Crewdson also attended a dunk tank event with the Bowling for Boobs Charity which provides funding to research and support of breast cancer in Canada. The Kids Cops and Fishing derbies were a success this year. Funding through the Ontario Provincial Police Association was secured for all events within Elgin. Auxiliary members along with Constable Crewdson attended the events in Port Bruce, Springwater Conservation Area, and Port Glasgow. 8 i k ff f Vii.. '274 fi :a_C.,.::.�"Tus. "r.l.kr..u•:31�v.-.kol.:ti7. [1-" (Port Bruce,2016,Kids Cops and Fishing Event) (Aylmer,2016,Mennonite Radio) Constable Crewdson ran a fall media campaign on deer collisions utilizing local radio stations in Aylmer and St. Thomas. This was to educate the motoring public on how to react to wildlife on County roads. Constable Crewdson furthered Elgin County OPP on social media by submitting numerous news stories and events to the West Region Twitter page. This allowed for the Elgin County OPP to get additional exposure at a regional level. Currently the West Region OPP twitter page has over 21 thousand followers. Social media also assisted in the recovery of a stolen truck from Malahide Township. Cst.Crewdson,our Community Officer,was @WestElginSS today.He had help sharing info Elgin Cty OPP-Analytics-another tool helping Elgin County OPP-great safety reminder re:the @pushforchange event an Thursday.All In Iona Ontario, slow down in rural welcome OPP to.get impaired drivers off the road. Ontarlol Media:adam.crewdson@opp.ca IVledia:adam.crewdson @opp.ca �� pasAAea:t A,- m- _.Z _ ,...,F k.,�� ., -- t a :. Constable Crewdson has connected with the community by conducting presentations throughout the year on many topics of public interest and attending community events. Some of these presentations included fraud prevention at the Kiwanis Club in West Lorne, book readings at the Dutton Day Care, vehicle safety at the Dalewood Conservation with the OPP rollover simulator, and food drives in Dutton and Port Stanley. Constable Crewdson also spends his time representing police on various groups and networks within Elgin County. Fetal Alcohol Spectrum Disorder Elgin London Middlesex Oxford (FASD ELMO) is a network of professionals and parents of individuals affected by FASD. Constable Crewdson also attends the Youth Task Force Team in West Lorne. This group of professionals and youth aim to increase the well-being of youth in the West Elgin area. He also represents Elgin OPP on the Safe Communities Elgin St. Thomas group, Situation Table meetings, and the Community Action Network. Over the last year Constable Crewdson was able to get involved with the Sirens for Life Blood donor clinic. This campaign sees emergency responders donating their blood to the Canadian Blood Services. The Push for Change that followed Joe Roberts through the County was a big event here in Elgin. Joe Roberts is pushing a shopping cart across Canada spreading his message about youth homelessness. Constable Crewdson facilitated and organized this event with stops at the Ontario Police College and West Elgin Secondary School. Constable Crewdson also organized a boot drive for the Elgin County members with the West Region Communication Center. The boots were cleaned up by the Communications personnel and a couple pair of new winter socks was placed within the boots. The boots were donated to Inn out of the Cold in St. Thomas. Constable Crewdson is looking forward to his continued role as CSO within Elgin County. He will soon be attending the Youth Officer Course at the Ontario Police College in Aylmer. 9 Elgin County OPP Calls for Service 13,800 13,600 13 U . 13,400 13,300 13,200 13,000 - 12,923 12,800 12,600 TIM 12,400 2014 2015 2016 6 Year Elvin County Total Calls For Service 4000 3000 " 2000 1000 s 0 » West Elgin Dutton Southwold Central Malahide Bayham Dunwich Elgin 02014 1187 762 1011 3607 1391 1207 02015 1166 809 1043 2854 1187 1081 02016 1073 774 1063 3068 1366 1144 Elgin Group Total Calls for Service,k Municipality 13% 12% 9% 0 West Elgin ®Dutton 0 15% Gz v ❑Southwold 13 Central 12% M Malahide p Bayharn 39% Elgin Group Total Calls Distribution 2016 10 i Traffic Safet -t�ydsE PW u.,,hi�r �-F u e �"• rlk".r' I.s . r F, „rc F , yl'" r-h��i(. Ni '1k1 .�'i . dq�;fftl .+ {` �'�'�fits# aF. � ;$P}�srf,Et�3� a �ty�� �"'` �' ��k��'u�'h � •,-, r r i t The safety of motorists on Elgin County roads has always been a priority for Elgin Detachment. Our Traffic Management Team is dedicated to enforcement and response to traffic complaints within the County. Officers conducted 268 static RIDE checks in 2016, in addition to other tactics used to identify and remove impaired drivers. Festive RIDE was in operation from Nov 28th to Jan 9th. During that time officers conducted 128 RIDE checks. As you can see from the Motor Vehicle Collision chart below, we have seen a slight increase in total crashes in 2016 with slightly more personal injury crashes. We will continue to use statistical ananysis and focus on targeted enforcement of Impaired Driving, Aggressive Driving, Seat Belt Use, and Distracted Driving. These four factors can often be the difference between a minor crash with no injuries and a major crash resulting in injuries or death. Of the crashes we experienced in Elgin County in 2016: Fatal Crashes Remaining Crashes 2015 2016 2016 2016 Alcohol Involved 0 0 31 24 No Seat Belt 0 0 15 13 Aggressive Driving 0 0 69 88 Distracted Driving 2 3 104 106 Animal Related 0 0 301 310 1000 800 I.at 600 400 , a 200 x 0 Damage Personal Injury Fatal Car/Deer 0 2014 773 104 3 392 ❑2015 586 136 5 301 ®2016 593 143 4 310 11 I Marine Safety s Elgin County Detachment has 5 qualified marine operators conducting marine patrols, supported by a summer marine student and the Elgin Auxiliary Unit. The Marine Unit is out early for the May long weekend to ensure the boating public is ready for the boating season with properly equipped vessels and properly qualified captains. Officers are on the water patrolling every weekend and attend water related community events including Can-Fest, Harbourfest and Tail Ships in Port Stanley and Tub Daze in Port Burwell. The marine unit is responsible for approximately 450 square kilometers of Lake Erie and covers approximately 100 km of shoreline along the north shore of the Lake. This includes the four ports of Port Burwell, Port Bruce, Port Stanley and Port Glasgow. Year Marine Hours # of Vessels Checked # of Charges (Criminal, Provincial, Marine 2014 697 632 21 2015 259 325 12 2016 IT1 3 334 5 ` 12 Crime Prevention In 2016 Elgin County Detachment continued our committement to crime prevention. A large component of this goal is the pro-active education provided through media outlets and presentations provided by our C5O. We continue to follow the principles of Intelligence Led Policing and are also committed to the Crime Abatement Program which centres on ensuring repeat offenders abide by the conditions placed on them by the courts upon their release. Elgin Detachment has shifted from a "Directed Patrol' program to a more specific Focused Patrol" program. Using analytics from the Detachment Analyst we identify areas of concern and assign officers to specific focused patrols related to crime and traffic trends. This not only acts as a deterrent to crime but also helps to have a car at the right place at the right time to respond to crime and increase our odds of catching criminals in the act. 8000 6000 4000 ° 2004 7 0 - all U Criminal POA Charges Foot Patrol Focused Patrol Charges CM 2014 1027 5823 905 3271 2015 755 5109 856 6913 E 2016 757 5019 954 948 Enforcement Statistics False Alarms -_Elgin OPP officers responded to 291 false alarms in 2016 down from 389 in 2015. 911 Calls - Elgin OPP Officers responded to 613 - 911 calls in 2016 down from 787 in 2015. Break & Enter We have seen a slight increase in Break & Enters with a substantial increase in West Elgin and Central Elgin in 2016. 60 __...------.-..... __�._-----.-.._._...... 40 30 W, %� ! r a �. • r F-.. '£ 0 . t ;; i1 West Elgin Dutton Southwold Central Malahide Bayham Dunwich Elgin I]2014 21 6 14 29 22 19 02016 27 12 10 22 13 12 E 2016 40 4 1 5 31 14 10 Break and Enter By Municipality 13 Domestic Violence Our domestic violence occurrences in Elgin County have remained consistent with the lower numbers experienced in 2014, and 2015. In 2016 we have continued to work with our partner agencies, like Violence j against Women Services Elgin County, to increase awareness and education and provide alternative services from the community. 100 80 60 40 20 0 1� w 01, - F West Elgin Dutton Southwold Central Malahide Bayham Dunwich Elgin 22014 66 20 28 81 44 46 ❑2015 68 27 29 78 1 48 57 E2016 53 33 34 66 41 48 Domestic Occurrences b„y,__Municipality Other Crimes 200 150 100 ' so d 6 0 "`fit,: Robbery Assaults Sexual Theft Theft Theft Mischief Auto Assaults Under Over from MV Theft G-] 2014 0 133 25 172 23 39 162 45 ❑2015 0 113 1 32 132 20 31 119 49 ®2016 1 131 34 153 20 72 150 58 Elgin Group Other Crimes Drugs 260 — 200 150 ' 100 iq � a M DNA- 50 - + - x - k 0 ,:,;1:. Occurrences Search Warrants CDSA Charges 2014 150 5 225 02015 110 0 72 ®2016 82 10 94 14 _ •— . — � 1 111 — • - —� a ••- —. •• — —• • — 111 — -• • • • • - .IIUF p L. 3 ' ���r� 1 ®� Snap apha{n an3sei d it to L-g,=.mden r 1 �I ' � I [ � t° ,I 4����,� InAra5r�ss,rdl911artareporio��(�;i j'a oalmu nyer¢pmrpeoG1151�SS]-ice �;� Ic'i q � - Prormr t remmrzl elimsrat�5 tetpgniuen ib 7 sand?Is st{k.ilYb-Hm,'spmhl_rt yrirti w an prop" 7 �F pp1nEe111�6 - r ``5�3 C i uau : irr t gas! !=' �QndC2if1m�5t7Apcti£C7 1{ q`#121 1-1 _ { uo�:![illVCl ,i YLIV{(Jfl Lot's ail do our part to keep our city TAG-free Landon nj �M1i M�Y rp mll � i �� r y' �� Isdacoa Gos��off j#�Lt= z io uq sy / 4A' i i � 'J S. Elgin Group Overtime Report The charts below outline the overtime expended for the Elgin Group excluding provincial responsibility. Elgin County OPP has implemented a number of strategies to reduce the use of overtime, including the creation of overlap shifts from 3:00 pm to 3:00 am and noon to midnight to match peak time for calls for service.In addition there are policies that govern when officers are called in on overtime. 3,900 3,800 3,775 3,757 3,700 1 3,600 ,a6$. 3,600 3,400 << J 3,300 ?324Z 3,200 3,100 4 3,000 l j� 2,900 - tj� 2012 2013 2014 2015 2016 13% 11% RIB ' 10% 0 west Elgin 14% ®Dutton Dunwhich ©5outhwold 0Central Elgin 11°/a M Malahide ®Bayham 41% Overtime Expenditure by Municipality 2016 16 I I EI in Group Revenue Report The chart below outlines the revenue collected on behalf of the municipality for services provided by the OPP. JANUARY.:.;, FEBRUARY MARCH APRIL MAY-:. JULY, 4`498:50. 3,049.25 3 4.6.150:;- 3,635.25 4 360:75'` 5 337.25 =3 396 00.' AUGUST SEPTEMBER` OCTOBER NQVEMBER;`' DECEMBER TOTAL: $ 42,91215 4,788.25 4124:T5. $3,513.25 $3,444.25 $2,764.75 Criminal Record Checks The chart below provides a breakdown of criminal records checks completed by Elgin Detachment in 2016, an increase of 25 checks more than those completed in 2015. Of the 2756 Criminal Records checks completed 172 persons required fingerprints for RCMP verification. Criminal Record Checks 2016 Jan Feb Mar T4745 Jun Jul Aug Set Oct Nov Dec Total Vulnerable Screening 125 144 142 243 105 179 244 195 161 92 2071 Regular 29 39 39 53 5$ 42 37 42 49 23 503 Other 8 16 15 18 12 13 20 1 20 20 8 162 TOTAL 162 199 192 256 313 314 175 234 301 257 230 123 2756 R.I.D.E. Grant Each year Elgin County OPP completes an application for a RIDE Grantthrough Mothers Against Drinking and Driving. In 2016 Elgin OPP received $13,536.84 and all of that grant money has been spent to provide officers at RIDE checks throughout the County, with the bulk of those checks occurring during the Festive RIDE Season. We are very proud and appreciative to be partners with Mothers Against Drinking and Driving in the fight to keep impaired drivers off our roadways. r 17 �- u - - k }�n1 Jrf dfi '�, inxK* i �>ws7 rsi s A+ar nY� Rr '�'� t rf�xr 1 �rk�Gt� '. >4r t t -IFS J a+} �L ��I�I e � Ear yrxtt ws,z �zr 1,4 ��, ti_ NA ..F V ♦. � ONT (•I,IGF.COLLE ssslll]'���+iii{{{444111•••11��--''.. f�'t '. t o _ _ � caLLcc�❑e Pa or Latnanra o}}��lm owt rli ''-•sv 1 f� --t r, A r rf'IIYL 1 at rr� r p Sir o S J/ Amt; - --• _ - _ S f. _ � -"�� �s �. M� �� t � t I I��LUPfb� ir�r �,—�� i 5 � /!)\��' - •:_ . -f' ;�_ I1:. -rte, I. j�1 ✓/ ,� i,•1 _ 1 �I=._ L `a 13 l ,..� m f FJ y. 15 I 1� J '-- �1 4�1a ,b ° fi f•`�^ � i I -t5} 1 F� r;, _ .. � - - � �_�F.: 3=°''•U'��-nro'1-n�N�'So,m "f�'.w .t ,'3��,ti I — `�'s _.Cd :.4 = D-13 IMUMCIPALJ7 4F YPE$t$LflfM April 5, 2017 l Attention: West Elgin Council /� �, U � Dear Members of Council: I am writing in response to the article in the Chronicle that headlines"West Elgin ponders exotic animal. permission". The article identifies that an exemption clause may be considered to the bylaw that prohibits exotic animals. I would like to discourage consideration for this particular request by Savannah Raine for her proposed addition of a lion, a tiger and two wolves to her property for the enhancement of her Whisper Willow Nature Retreat. I do not know Ms. Raine but regardless of how many years of experience she has had with exotic or wild animals, or how well intended her ambition to offer these animals up as therapy to her clients, I believe that it is unfair and unprofessional for these wild animals to be housed in the facilities that she has indicated in the photo in the article. She cited the case of Norman Buwalda,who incidentally, I knew personally as a friend and neighbour in Southwold. Despite the hundreds of thousands of dollars he had invested in magnificent cages that resembled the Toronto Zoo, ones that dropped over the side of the ravine of his property allowing for jumping and exercise for the large cats, by his own admission he felt that his facilities were inadequate for these magnificent animals. The fact that Ms. Raine says that the animals have been born and reared in captivity and do not desire their freedom is obviously proven wrong-headed thinking. Why would they need fencing and perimeter fencing if that were the case?All wild animals desire to be free as evidenced by the current movement of the public to ban zoos worldwide. There is also a strong movement currently trying to get all exotic animals out of the hands of private citizens. Although I would not go so far as to join those ranks entirely, I feel very strongly that I must speak on behalf of the animals who will be housed in such substandard facilities indicated by the photo in the article. Ms. Raine would be better directed to invest in therapy dogs or happily jumping goats for the proposed clients that she seeks to heal. As much as we desire local business, I am not sure this is what we want to encourage in West Elgin or to draw the negative attention that the Lickety Split Zoo became known for internationally. Inevitably there will be a breach of the perimeter fence as evidenced recently just outside of Toronto where a beloved lion had to be shot and killed. Does Ms. Raine have a high powered, scope rifle that she is licensed and prepared to use against these animals in the event that they escape her facility or will she rely on our local law enforcement to deal with this problem. I am not sure they would want this added to their job description. We know that the Ministry of Natural Resources are not able to deal with this issue in a timely and humane way as evidenced by their lack of ability to respond to issues of wild animals who are native to our locale. Just try to get them to respond to an injured raccoon on the side of the road. The fact that Ms. Raine intends to keep the animals where they are not visible from the road offers no comfort to me and instead brings even more concern in regard to monitoring the welfare of these animals. I am not aware of where Ms. Raine resides but I am sure that any local farmers with livestock may be concerned if the lion or tiger roaring or the howling of the wolves upsets the peace their animals currently enjoy. As a farmer with cattle, horses and goats, I know that I would not want my animals to be unnerved by the cacophony of sounds coming from her residence. With a property of 1.8 acres, surely there are neighbours close by who will be concerned for the welfare of their livestock or the attempts of curious children accessing her property when she is not at home. In closing I wish to commend Mayor Bernie Wiehle who is quoted as saying"I know everybody loves seeing them, but is that really the best thing to put a tiger in a cage?' I would like to thank-you Mr Wiehle for calling it the way it is and the way that the majority of people see it. Excellent leadership does not allow for consent to all requests. No-one seeking healing from trauma or those who just want peace of mind wants to bear witness the inhumane incarceration of majestic animals. This is strictly a misguided attempt on the part of Ms. Raine to fulfill a personal desire to own exotic pets. I would encourage her to leave the management of large predatory animals to accredited zoos where they will benefit from professional staff and specialized veterinary supervision. If we allow for her request to have an exemption are we to then deny it to another? What is to stop myself or any other less than mentally stable person residing in West Elgin to apply for permission to house exotic pets? We are talking about lions,tigers and wolves here not llamas and alpacas! Please do not open the door to this worrisome and misguided vision. Regards Audrey Schell 21775 Marsh Line Rodney, Ontario NOL 2C0 schellau @gmaii.com i MUMCirAUrYONu rcy K April 6,2017 P'Rcriiwa Mayor, Bernie Wiehle P-R 7 20f And West Elgin Councilors West Elgin Township RE:SAVANNAH RAINE'S REQUEST FOR EXEMPTION OF EXOTIC ANIMALS BYLAW As a lifetime resident and taxpayer of West Elgin we are very concerned that this request has been brought to your attention for approval to allow Ms. Raine to keep exotic animals on her property. We have numerous concerns that we would like to bring to your attention and will list them out below: 1. We are Grandparents to 5 grandchildren that will be running around our backyard,which is in close proximity to Ms. Raines property. We feel that should fencing fail and ultimately one of the larger animals escape,our grandchildren and ourselves are in harm's way. For 15 years we have had over 200 people attend a family reunion in our yard, with people tenting in the yard and numerous children running around. We enjoy the outdoors and would not feel safe any longer knowing that large wild animals are in such close proximity to our property. Our safety 1 and our guests safety is a huge concern I can see her property from my back yard across field . 2. We also feel the 1.8 acres does not allow proper and adequate room for large animals. Even though she insists that they will be kept in cages, is that really how a wild animal should be kept. Animals should have some room to roam and room to exercise. 3. As a neighbor and a West Elgin citizen we feel we should have been formally notified of Ms. Raine's intentions and we feel that an open council session should be held to hear concerns of other neighbours and residents, if this proposal is to proceed and the bylaw is changed. 4. We are disappointed that the Township is considering using our tax dollars on liability insurance for such a risk to the resident s of our community and opens the door for others to follow and use the bylaw to their advantage . S. Has Council considered that a veterinarian will be needed forthese animals and is one in the district willing to go there for care and monitoring their health ? 6. Has Ms. Raine shown proof that she has means or adequate funds to install high grade fencing and enclosures that would be required to house and maintain these animals ,or proof of insurance to own and have animals on said property. Thank you for taking the time read my concerns and ask you strongly to consider the safety of all West Elgin residents before making a decision and changing the bylaw. Robert and Suzanne Doan ` r\k `.�G ) �.( e. l 15, Cam, �,DCaf\ l 23934 Thomson Line West Lorne G� [1 rS or-r�L 519-614-3195 i D` S Amoksociadand MunidpalfiesMan"D Date: March 31, 2017 Check out a) AM4's Key Amendments to Bill 68 - Municipal A ct a n d Municipal Conflict of In terest A ct; and b) School Review a) Bill 68 - AMO's Top Four Amendments Note: Standing Committee on Social Policy will be hearing deputations on this Bill on April 4, 10 and 11, 2017. (Further details found at Committee Hearings Notices . Written submission deadline for the Committee is April 11, 2017. AMO will be appearing on April 11. AMO is advancing a number of critical changes to the Bill, most of which relate to the proposed mandatory integrity regime that would apply to all members of Ontario's 444 municipal councils and the thousands of municipal local boards. It would require all municipalities to have a code of conduct and an Integrity Commissioner (IC), their own or through shared arrangements. The IC is to deal with complaints about conduct and pecuniary interests under the MCIA. For those municipal governments that already have a code of conduct and an IC, the Bill's proposed changes will affect you too. There will be impacts that a mandated and untested IC regime will have in addition to impacts on municipal administration and costs. The Bill does offer members of council the ability to seek advice from its IC, therefore not necessarily having to seek own legal advice. The following are four key changes that the Standing Committee must make: • As currently drafted, "any person" could make a complaint to an IC whether a resident of the municipality, the province or anywhere in the world. Yet only MPPs are eligible to make complaints in the province's own integrity regime. AMO believes that complaints about council members must be limited to a municipality's ratepayers, people living and working in the municipality and any person doing business with the municipal government. • A blackout period for making complaints exists for a provincial election, yet there is no similar consideration for the municipal election period, which must be an oversight and remedied. • The application of the IC regime to the 1000s of local boards should not be imposed or not imposed until tested on members of council. We are seeing evidence that this proposed regime is putting a chill on community members contemplating volunteering for local boards. .¢Sff xz 'LOO 11ni,remity Rva,Svile SOI Toronto ON MV 3C8 Canada I To!:416.971.9856 1 Fax:416,97I.RM I roll-Free in Ontario' 1.877.428.E+5I'T amonamn.on.�a i 1 • Delete the ability for ICs to investigate on "own motion" as this confounds the other IC authority to provide advice and to investigate complaints. Instead, the Act could provide that if an IC asks to appear before council to speak to behaviour matters then council must accommodate that request. We welcome the Bills definition of meeting and the new additional reasons that a council could use for going into closed session. These fix some of the consequences experienced with the closed meeting regime over the years. There are other changes to the MunicipalAct, the majority of which are minor, lending clarity to the legislation. Several changes to Munici al ElectionsActare also g g p supported. The maximum contribution limit of$750 has not be changed for years and will not be similar to the provincial limit as is how registered third party advertisement is to be treated. AMO is preparing its submission to Standing Committee, which will posted on our website next week. b) Schools Rural and urban school closures continues to be a critical issue in Ontario. School closures are affecting not only the viability of communities, but the process is pitting neighbours against one another. The previous and recently revised, system is clearly not working. Municipal councils are seeing this conflict grow and communities turn to them. AMO has provided advice in the past, and today, the Board called on the Premier to take immediate action in addressing this ongoing issue noting that: • The accommodation review process must have greater and more influential community input and a clearer role for municipal governments; • Since only 37 of 4,900 schools are jointly used by coterminous boards, this says that the "soft approach of encouraging" is not achieving results. The Ministry of Education needs to put more tension in the system to ensure boards together develop joint-use business plans for their communities; • The services and agencies that receive provincial funding, including other school boards, should be required to use available school space before they build, purchase or lease any other space as a condition of continued public funding; and • Perhaps the province should take a lesson from the level of research, consultation and public engagement processes used to build a municipal official plan that needs to be consistent with the Provincial Policy Statement. AMO will continue to support the efforts of rural and urban Ontario members in the pursuit of a more reasonable and useful approach to dealing with the heart of many communities across the province. 2 i lw From: County of Elgin <County of Elgin @mail.vresp.com> Sent: Wednesday. March 22, 2017 9:55 AM To: Subject: Elgin Economic Development Newsletter March 2017 ................... ....- Li ke j Tru"t; sh. ElginCounty i. i 1 -r F' Progr e."Ive toy Iva Business Profile La Houlette De Vie - Nourishing, Nutrient Rich Bread in Elgi If you've ever fantasized about running off to the french countryside to pursue yoi passions, Seth Wiggin's story is one you might be interested in. Seth spent his ct Port Stanley but left the area to pursue his education and subsequently his caree engineering. He travelled for a while after graduation visiting England and France 'r ended up spending some time learning to make cheese on an organic goat chee: After finishing his travels and returning to Canada, he lived and worked in Toront, While at home in Canada he longed for the fresh, delicious bread he enjoyed on in France and decided to experiment with natural ferment/sourdough bread at ho To learn more about La Houlette De Vie Bread click here. 1 Community Resource Funding for Vibrant Local Events Attention all Elgin County festival and event organizers! Elgin County is pleased Festival and Event Partnership Program (FEPP) again in 2017. The program pr to qualifying local groups that take it upon themselves to develop the vibrant fesi events that make Elgin's communities great. wrl In 2017, the FEPP will provide up to$4,000 of funding to support several qualify and events across the County, To learn more about the Festival and Event Partnership Program click here. LocagEvent 1 Celebrating Ontario Food and Farming a I „ On June 24, 2017, Breakfast on the Farm will be hosted at the Donkers Family F Shedden, Ontario. This is the first time that the event has been held on an Ontar farm. It will be the seventh Breakfast on the Farm hosted by Farm & Food Care Ontari to date, almost 12,000 people have been fed, entertained and engaged at the e) Organizers are expecting between 2,500 and 3,000 people to attend the June e+ To learn more about Breakfast on the Farm click here. Business Resource Summer Company Spaces Available 2 i I ® Eigini Sl"nc�,m<<s There are spaces available in the 2017 Summer Company Program run by the Elgin St. Thomas I BUS H1938 Enterprise Centre. This program provides training and funding resources to students who wish to c own summer business. ENTERPRISE CENTRE ,I To learn more about the Summer Company Program click here. Local Event Stand Up For Mental Health � .� � irk Out There Creative Therapy, a non-profit organization based in Springfield,ON that raises funds for programs through creative events and activities has brought the award winning Stand Up for Mental 4tir program to Elgin County. Six aspiring comics are currently training on a weekly basis preparing for culminating performance on March 31,2017.With the support of the Elgin-St.Thomas United Way, Mental Health Association Elgin, and St.Thomas Elgin General Hospital Foundation,the home grov troupe will perform together at the Port Stanley Festival Theatre at the end of the month. 6 To learn more about Stand Up for Mental Health click here. Local Even Connect with Dutton Dunwich 3 conneo with, Duftjon DURW!0h VIC ONTAR' Friday March 31"'from 7-9 prn 15810 Duton Bunwvich Dutton Dutn MO Community Centre - Kickoff Ontario's 11OVi Anniversary of Confaderalion W11h the MudolpalAy OF Dutton Dunwloh by aelebralhig Iagal culture.Conned with Puttort Dunwkh 0rggNaaltons Whlle enjoying 10091 food Sind entWllaiwenit, Loca l Entertainment W . .i Local Laical Farad Samples °" olve�l I pteege R$VP f0F thfe free eveartta rCaren Wheringtoh A619•' 2204 Sir keitr�i�tsin�4!u14��dulrviete,e ENE= having problems viewing or downloading the images for the PDF version of the newsletter. Click to view this email in a browser If you no longer wish to receive these emails,please reply to this message with"Unsubscribe"in the subject line or simply click on the following link:Unsubscribe 4 I From: AMO Communications <communicate @amo.on.ca> Sent: Wednesday, March 22, 2017 6:45 PM To: Subject: /A"Au Noucy Upoate- Federal Budget Includes Funding for Infrastructure, Housing, and Child Care March 22, 2017 Federal Budget Includes Funding for Infrastructure, Housing, and Child Care The Honourable Bill Morneau, Finance Minister of Canada, submitted his second Bu- dget to the House of Commons today. The Budget was widely expected to elaborate on funding plans for infrastructure commitments from the government's election platform and 2016 Budget and 2016 Fall Economic Statement, providing more details on priorities within the five categories of: green, social, transit, trade and transportation, and rural and northern community infrastructure. The Budget also makes commitments to support innovation clusters in Canadian industries, creates funding for child care over the next 10 years, and commits to a National Housing Strategy. Infrastructure: The government's 2015 election platform promised to increase infrastructure spending by $60 billion over ten years with $20 billion each for Green, Transit, and Social infrastructure. The 2016 Budget committed initial Phase 1 of this funding in each category. The fall Fiscal Update expanded these funds to over $180 billion over 11 years including existing investments and new categories for trade and transportation, and rural and northern communities, as well as the creation of a new Canada Infrastructure Bank. This Budget provides further details on these funds such as: Public Transit Infrastructure—Budget 2017 commits previously announced funding of$20.1 billion over 11 years to support expansion of services, repair, and infrastructure. This funding will be provided to provinces and territories based on a formula of ridership (70 per cent) and population (30 per cent). Federal-provincial agreements will be signed to flow funding. Social Infrastructure—Budget 2017 also commits $21.9 billion over 11 years to funding for culture, recreational, educational, accessibility, and home care infrastructure starting in 2018-19 as announced in the Fall Economic Statement. Affordable Housing— Guided by a new National Housing Strategy, to be released later in the year, Budget 2017 commits to investments of$11.2 billion over 11 years from the Social Infrastructure Fund. Investments will include a range of measures including homelessness prevention programs, making more federal lands available for affordable housing development, and targeted housing for Indigenous peoples not living on reserve. Further, I i development of a new expanded, multi-lateral investment framework with Provinces and Territories will commence in 2019-20. Green Infrastructure—Budget 2017 provides details on the $21.9 billion over 11 ears of p y previously announced funding for green infrastructure to support such priorities as cleaner air, water, reduced greenhouse gas emissions, and climate adaptation. This includes $9.2 billion for provinces and territories provided on a base-plus-per capita basis. Other initiatives in this area include: • $5 billion in Canada Infrastructure Bank funding for green infrastructure • $120 million for electric vehicle recharging • $2 billion for a Disaster Mitigation and Adaptation Fund • $2 billion for a Low Carbon Economy Fund. The government is also committing to provide some funding to renew energy efficiency programs, create a Smart Cities Fund to support `smart infrastructure planning', and support the use of wood in infrastructure projects. Trade and transportation —The Budget confirms $10.1 billion over 1 i years for trade and transportation funding to support trade corridors which get Canadian products to market. Further details will be announced. Rural and Northern Communities — The government also confirmed $2 billion over ten years starting in 2018-19 as announced in the Fall Economic Statement which can be used for a wide range of needs such as roads, bridges and transportation, renewable energy, and internet services expansion. Canada Infrastructure Bank—The government provided additional details on this initiative, announced in the fall, which will be capitalized at at least $35 billion and attract private investment such as pension funds to finance major, long term infrastructure projects. The Budget commits at least $5 billion from the Bank to finance public transit and green infrastructure projects. The Bank is also charged with the creation of a major infrastructure data initiative to collect and analyze comparable information on municipal and provincial infrastructure such as demand, use, infrastructure quality, and analysis for decision making. The Bank will work in partnership with municipalities, provinces, territories, and Statistics Canada to help provide better information regarding infrastructure investments. Federal Gas Tax Fund: The 2017 Budget confirms that the Federal Gas Tax Fund will be indexed as agreed at the rate of 2 per cent per year in $100 million increments. Child Care: 2 Budget Bud 2016 provided an initial g p $500 million in 2017-18 for early learning and child care. The government also announced that they will develop a National Framework on Early Learning and Child Care, in conjunction with Provinces and Territories, to guide the investment of these funds. Budget 2017 commits to an overall investment of$7 billion over ten years for child care spaces. The government is proposing to work with the provinces and territories to create 40,000 new child care spaces in three years as an initial goal. AMO Contact: Craig Reid, Senior Advisor, creid amo.on.ca, 416.971.9856 ext. 334. PLEASE NOTE:AMO Breaking News will be broadcast to the member municipality's council,administrator,and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required.We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists. DISCLAIMER:Any documents attached are final versions.AMO assumes no responsibility for any discrepancies that may have been transmitted with this electronic version.The printed versions of the documents stand as the official record. OPT-OUT:if you wish to opt-out of these email communications from AMO please click here. AMOAmdollonaf municipalifies Nadu 3 From: AMO Communications <communicate @amo.on.ca> Sent: Friday, April 07, 2017 3:02 PM To: Subject: AMU Policy UpaaLV- Plate Denial for Defaulted Provincial Offences Act(POA) Fines Begins May 1, 2017 April 7, 2017 7 Plate Denial for Defaulted Provincial Offences Act (POA) Fines Begins May 1, 2017 The Ministry of Transportation (MTO) has confirmed that as of May 1 drivers with defaulted Provincial Offences Act(POA) fines (such as speeding fines) dating back to May 1, 2010 will be unable to renew their vehicle plates until defaulted fines have been paid. The Ministry of the Attorney General (MAG) has also made changes to allow municipal governments to recoup the i costs of using collection agencies to collect defaulted fines. Expanding licence plate denial for defaulted POA fines has been a key ask of municipal governments since before the 2011 election. Since that time, MTO, MAG, AMO, Toronto, the Municipal Courts Managers Association and others, have been working to implement expanded plate denial. AMO is pleased that this tool is now available to municipalities seeking to collect defaulted POA fines and appreciates the work of the government to make this happen. Since the transfer of POA courts to the municipal sector, municipal governments have been working on ways to more effectively collect these fines and expanded plate denial. For more information, members are encouraged to contact their municipal courts administration staff. AMO Contact: Craig Reid, Senior Advisor, E-mail: creid(Qamo.on.ca, 416.971.9856 ext. 334. PLEASE NOTE:AMO Breaking News will be broadcast to the member municipality's council,administrator,and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required.We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists. DISCLAIMER:Any documents attached are final versions.AMO assumes no responsibility for any discrepancies that may have been transmitted with this electronic version.The printed versions of the documents stand as the official record. OPT-OUT:If you wish to opt-out of these email communications from AMO please click here. A M 0 6=Wanf municipallbs Nadu i From: AMC Communications communicate @amo.on,ca> Sent: Wednesday, April 05, 2017 92:08 PM To: Subject: AMO Policy Update - uill 68 Submission and 113 Tax Exemption April 5, 2017 Bill 68 Submission and 113 Tax Exemption AMO's submission on Bill 68 is now available on our website at Bill 68 Standing Committee Submission. AMO continues to promote changes to the Bill and will appear before the Standing Committee on Social Policy on April 11. This is the deadline for submissions. At a date not yet established, the Standing Committee will meet to table and vote on amendments. A number of municipal governments have sent us messages of support following up on the March 31't video message and briefing note on this legislation as well as school closures. In addition, the federal government's proposal to end, effective 2019, the 113 tax exemption is very much on our radar. AMO is preparing a survey to go to municipal treasurers in the next few weeks to obtain data about council remuneration and the impact that ending this approach will have on remuneration and municipal budgets. AMO is working with several other provinces that are similarly impacted so that a coordinated federal approach occurs going forward. PLEASE NOTE:AMO Breaking News will be broadcast to the member municipality's council,administrator,and clerk.Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required.We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists. DISCLAIMER:Any documents attached are final versions.AMO assumes no responsibility for any discrepancies that may have been transmitted with this electronic version.The printed versions of the documents stand as the official record. OPT-OUT:If you wish to opt-out of these email communications from AMO please click here. AAssodallonai unim i nt d i MUNICIPALITY OF PORT HOPE RESOLUTION 2312017 Date: 04 Apr 2017 a MOVED BY: a 1 SECONDED BY: WHEREAS all forms of incineration of waste, including Gasification, Plasma Arc, Pyrolysis, Energy-from Waste, Combustion and all other forms of burning of waste, produce very large quantities of deadly and/or health destroying substances that cause cancer, heart and circulatory disease, birth defects, mental disease and much more; AND WHEREAS safe and environmentally friendly alternative means of waste- disposal management are available, including reduction, reuse, recycling, properly insulated landfill and other; AND WHEREAS incineration is not banned in Bill 151; AND WHEREAS incineration is explicitly condoned in the document"Strategy for a WASTE-FREE ONTARIO Building the CIRCULAR ECONOMY" released by the Government of Ontario in December 2016 (see page 10;emphasis added here: " Although energy from waste and alternative fuels are permitted as waste management options, these methods will not count towards diversion in Ontario"); AND WHEREAS with the latter statement,that energy-from-waste will nevertheless not count toward diversion, it is already acknowledged that incineration does not contribute to the circular economy; and in fact incineration is incompatible with a circular economy; AND WHEREAS for the reasons given in paragraphs 1 and 2 above, incineration should not be performed in Ontario; AND WHEREAS the Ontario Ministry of Energy announced on 27 September 2016 that it is suspending Energy-from-Waste projects(see htto-s://news.ontario.ca/mel/en/2016/09/ontario-suspends-lame-renewable-enersn►_ procurement.html?utm source=andemand&utm medium=email&utm campaian=uh therewith removing a major impediment to obtaining political agreement on an outright ban on incinerators; I v 6 NOW THEREFORE BE IT RESOLVED THAT the Ontario Minister of the Environment and Climate Change be requested to revise existing legislation, to explicitly ban construction of incinerators, and phase out use of existing incinerators, in Ontario; AND BE IT FURTHER RESOLVED THAT a copy of this Resolution be sent to the Premier of Ontario, the Minister of the Environment and Climate Change, the Minister of Energy, Lou Rinaldi, MPP for North umberiand-Ouinte West, the Association of Municipalities of Ontario (AMO), the Chiefs of Ontario (COO) and all Ontario Municipalities. Mayor .J. Sanderson