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12 - October 18, 2016 County Council Agenda Package including Addendum1/000F�. I E (y lgin( �Co ORDERS OF THE DAY FOR TUESDAY, October 18, 2016 - 9:00 A.M. ORDER 1 st Meeting Called to Order 2nd Adoption of Minutes — September 27, 2016 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations IN -CAMERA DELEGATION: 5th 6th 7th 8th 9th 10th 11th 12th 13th 14th 9:00 a.m. Marianne Love, Senior Consultant, McDowall Associates, a division of Gallagher Benefit Services (Canada) Group Inc. with Confidential PowerPoint titled "County of Elgin Compensation Update — Management Non -Union Group Summary Presentation". (circulated under separate cover) DELEGATIONS: 9:45 a.m. John Hoos, Chair and past Chair Ross Whalls, the Port Stanley Community Policing Committee re: signage on Carlow Road in front of Port Stanley Public School/Port Stanley Arena area. (attached — also see Staff report on page 26) 10:15 a.m. Joe Preston, President of the Board for the Elgin St. Thomas United Way, Tom Marks, 2016 Campaign Chair, Bobbi Jo Gardiner, Development Officer re: Unification and Capital Campaign. (attached) Motion to Move Into "Committee Of The Whole Council" Reports of Council, Outside Boards and Staff Council Correspondence 1) Items for Consideration 2) Items for Information (Consent Agenda) OTHER BUSINESS 1) Statements/Inquiries by Members 2) Notice of Motion 3) Matters of Urgency Closed Meeting Items Recess Motion to Rise and Report Motion to Adopt Recommendations from the Committee Of The Whole Consideration of By -Laws ADJOURNMENT LUNCH WILL BE PROVIDED NOTICE: Deputy Warden for October Councillor Ens Deputy Warden for November Councillor McWilliam November 8, 2016 (not required) November 18, 2016 November 22, 2016 County Council Meeting 2016 Warden's Dinner — Elgin International Club, West Elgin 1 County Council Meeting DRAFT COUNTY COUNCIL MINUTES Tuesday, September 27, 2016 The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present. Warden Wiehle in the Chair. ADOPTION OF MINUTES Moved by Councillor Wolfe Seconded by Councillor Currie THAT the minutes of the meeting held on September 13, 2016 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. DELEGATIONS 2015 Year In Review - Ontario Works Division and 2015 Progress Report - St. Thomas - Elgin 10 -year Housing and Homelessness Plan Elizabeth Sebestyen, Acting Director, St. Thomas -Elgin Ontario Works presented Council with a historical and current synopsis of the Ontario Works division and a 2015 progress report for the St. Thomas - Elgin 10 -year Housing and Homelessness Plan. Moved by Councillor Marr Seconded by Councillor Mennill THAT the presentations titled "2015 Year In Review - Ontario Works Division and 2015 Progress Report - St. Thomas - Elgin 10 -year Housing and Homelessness Plan" from the Acting Director, St. Thomas -Elgin Ontario Works, dated September 27, 2016 be received and filed. - Carried. Get Active Elgin Dan McNeil, Chair, Healthy Communities Partnership & Central Elgin Councillor and Jessica Lang, Health Promoter, Elgin St. Thomas Public Health with a PowerPoint presentation updating Council on the activities of the Healthy Communities Partnership and requesting staff support at an upcoming municipal consultation. Moved by Councillor Marr Seconded by Councillor Currie THAT Elgin County Council supports "Get Active Elgin's" application to secure Trillium funding to continue to positively impact the health status and activity rates of Elgin St. Thomas residents. - Carried. Moved by Councillor Martyn Seconded by Councillor Currie THAT we do now move into Committee Of The Whole Council. - Carried. 2 County Council 2 September 27, 2016 REPORTS Culture Days 2016 — Manager of Programming and Community Development The manager presented the report updating Council on Elgin County's involvement in the Culture Days event and invited Councillors to attend the flagship event at the Port Stanley Library on September 20, 2016. Moved by Councillor Marr Seconded by Councillor Ens THAT the report titled "Culture Days 2016" from the Manager of Programming and Community Development, dated September 14, 2016 be received and filed. - Carried. Elgincentives Program: Update — Economic Development Coordinator The coordinator presented the report informing Council of updates that have been made to the Elgincentives Community Improvement Plan. Moved by Councillor Mennill Seconded by Councillor Wolfe THAT the report titled "Elgincentives Program: Update" from the Economic Development Coordinator dated September 8, 2016 be received and filed. - Carried. Bill 73 - Changes to the Planning Act, R.S.O. 1990 — Manager of Planning The manager presented Council with a review of a number of important changes that have been made to the Planning Act particularly in regards to transparency and public participation. Moved by Councillor Martyn Seconded by Councillor Jones THAT the report titled "Bill 73 - Changes to the Planning Act, R.S.O.1990" from the Manager of Planning, dated August 4, 2016 be received and filed; and, THAT the report be circulated to all local municipalities for information. - Carried. Establishment of a Planning Advisory Committee — Manager of Planning The manager presented the report recommending that Council establish a Planning Advisory Committee as per regulations set out in the newly enacted Bill 73. Moved by Councillor Mennill Seconded by Councillor Currie THAT County Council establish a Planning Advisory Committee by amending the Rural Initiatives Committee's mandate to include specific responsibilities related to providing planning advice; and, THAT the attached Terms of Reference for the newly constituted "Rural Initiates/Planning Advisory Committee" be adopted. - Carried. 3 County Council September 27, 2016 2016/2017 Events Calendar — Senior Financial Analyst & ECUWSEC Chair The ECUWSEC Chair presented the report requesting Council's support of fundraising activities and other social events planned by the Elgin County United Way and Special Events Committee (ECUWSEC) for the period September 2016 to August 2017. Moved by Councillor Jones Seconded by Councillor Currie THAT Council support the Elgin County United Way and Special Events Committee's 2016/2017 planned activities as contained in the report titled "2016/2017 Events Calendar." - Carried. Provincial Offences Act (POA) Facilities Update — Provincial Offences Supervisor The Director of Financial Services presented the report updating Council on discussions with Infrastructure Ontario, Ministry of the Attorney General's real estate representative, regarding leasing court space for Elgin's Provincial Offences Act Facilities at the Wellington Street Courthouse. Moved by Councillor Marr Seconded by Councillor McWilliam THAT a letter of thanks, along with a copy of the report titled "Provincial Offences Act (POA) Facilities Update" dated September 21, 2016 be forwarded to MPP Jeff Yurek's office; and, THAT the report titled "Provincial Offences Act (POA) Facilities Update" from the Provincial Offences Supervisor, dated September 21, 2016 be received and filed. - Carried. 2015 Annual Report — Director of Financial Services The director presented the 2015 Annual Report summarizing Elgin County's achievements, financial results and performance measures for 2015. Moved by Councillor Marr Seconded by Councillor Currie THAT the 2015 Annual Report, Financial Information Return (FIR) and Audited Consolidated Financial Statements be approved for publication. - Carried. The Director of Financial Services noted that Mr. Don Lemon, Elgin County's long-time Auditor had passed away recently. The director thanked him for his years of dedicated service and noted that he will be greatly missed by staff. August 2016 Budget Performance — Director of Financial Services The director presented the budget comparison for the County with a favourable performance for the month of August of $12,000. Moved by Councillor Mennill Seconded by Councillor Jones THAT the report titled "August 2016 Budget Performance" from the Director of Financial Services, dated September 20, 2016 be received and filed. - Carried. 12 County Council 4 September 27, 2016 Policy 2.80 - Workplace Harassment and Discrimination Policy and Program and Policy 2.110 - Violence in the Workplace Policy — Human Resources Assistant The assistant presented the report recommending that Council approve the changes to the Workplace Harassment and Discrimination Policy and Program and the Violence in the Workplace Policy. Moved by Councillor Currie Seconded by Councillor Martyn THAT Council approve the changes to the Workplace Harassment and Discrimination Policy and Program and the Violence in the Workplace Policy as attached; and, THAT this report be forwarded to the lower tier municipalities for their information. - Carried. Council recessed at 10:04 a.m. and reconvened at 10:15 a.m. CORRESPONDENCE Items for Consideration Doug Reycraft, Chair, Community Schools Alliance with Annual Report of the Chair dated August 14, 2016 and Invoice from Association of Municipalities of Ontario (AMO) requesting Community School Alliance Membership Fees for September 2016 to August 2017. 2. Dutton Dunwich Council with a resolution seeking support for the Province of Ontario to provide a 100% Hydro rate reduction to Dutton Dunwich residential occupancies and business or commercial operations to compensate for the hosting of a wind project. 3. Theresa Levschuk, Executive Assistant to the Director, Thames Valley District School Board with notification of Proposed Elementary Pupil Accommodation Review and excerpts from Draft Elementary Accommodation Study. Deadline is October 13, 2016 to respond with any community planning opportunities which relate to schools identified as well as municipal population and future development projections. The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor Mennill Seconded by Councillor McWilliam THAT the Corporation of the County of Elgin pay the annual membership fee for the Community School Alliance. - Carried. The following recommendation was adopted in regard to Correspondence Item #2: Moved by Councillor McWilliam Seconded by Councillor Jones THAT the Corporation of the County of Elgin support the resolution from the Municipality of Dutton Dunwich calling on the Province of Ontario to provide a 100% Hydro rate reduction for residential occupants and business/commercial operations in the Municipality, and that businesses be completely outfitted with renewable energy capabilities to operate their businesses off the grid as compensation for hosting a wind project. - Carried. 5 County Council September 27, 2016 The following recommendation was adopted in regard to Correspondence Item #3: Moved by Councillor Marr Seconded by Councillor Mennill THAT a letter be sent to the Thames Valley District School Board and Elgin County Trustees requesting a meeting with the board and staff to discuss issues related to accommodation reviews as well as the Board's rationale for the proposed changes. - Carried. Items for Information (Consent Agenda) Hon. Glenn Thibeault, Minister of Energy with update on changes to Energy Consumer Protection Act (ECPA) which will help protect electricity consumers from door-to-door energy contract sales. 2. Suzanne Huschilt, Acting Deputy Clerk, Municipality of Hastings Highlands with a resolution supporting the Township of Carlow/Mayo in their request to amend Bill 171, Highway Traffic Amendment Act (Waste Collection Vehicles and Snow Plows) 2016. 3. Mayor Conrad Lamadeleine, Village of Casselman, seeking a response from the Ontario Government, on behalf of other counties and municipalities in the Province in favour of their resolution which requested the Province on Ontario change the ARL (Annual Repayment Limit) formula in order to increase municipal revenues. 4. Elizabeth Doherty, Director, Intergovernmental Policy Branch Infrastructure Policy Division with information on the establishment of a Clean Water and Wastewater Fund (CWWF) and how the County of Elgin can submit an application to receive CWWF funding with the deadline being October 31, 2016. 5. Dianne Wilson, Deputy Clerk, Municipality of Central Elgin with resolution supporting the creation of a Fundraising Team to assist with the rebuilding of Terrace Lodge and appointing Councillor Fiona Roberts to represent Central Elgin. 6. 2017 OGRA Conference announcement stating that Hon. Steven Del Duca, Minister of Transportation will be giving a keynote address at the conference. 7. Dianne Wilson, Deputy Clerk, Municipality of Central Elgin with resolutions re: a) Transfer of Dexter Line (County Road 24) b) Naming of Dexter Line (County Road 24). Councillor Marr highlighted Item #7 a & b and a discussion took place regarding the consistent application of road transfers across the County. Moved by Councillor Jones Seconded by Councillor Ens THAT Correspondence Items #1 — 7 be received and filed. - Carried. OTHER BUSINESS Statements/Inquiries by Members Councillor McWilliam announced that as of September 27, 2016 the Large Renewable Procurement (LRP) Program has been suspended indefinitely. There will be no more renewable projects approved at this point. Councillor Jones inquired about the status of the overpass at Glanworth Drive. Staff was directed to send a letter to the MTO requesting an update. 9 County Council September 27, 2016 Councillor Marr voiced concerns that a constituent had raised regarding the state of Wonderland Road. The Warden will send a letter to the Province and the City of London requesting that they contribute funds to assist with the upgrades that are required on Wonderland Road as a result of the newly constructed overpass. Warden Wiehle congratulated Anita Rastapkevicius a former IPM Scholarship recipient from West Lorne who was crowned Queen of the Furrow at the International Plowing Match in Minto, Ontario. The Warden will send a letter of congratulations to Ms. Rastapkevicius. Dates will be circulated to Councillors to determine the best time for a joint meeting with the Thames Valley District School Board. Matters of Urgency - None. Closed Meeting Items - None. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Currie Seconded by Councillor Martyn THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY-LAW Moved by Councillor Mennill Seconded by Councillor Currie THAT By -Law No. 16-25 "Being a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the September 27, 2016 Meeting" be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor McWilliam Seconded by Councillor Jones THAT we do now adjourn at 10:47 a.m. and meet again on October 18, 2016 at the County Administration Building Council Chambers at 9:00 a.m. Mark McDonald, Chief Administrative Officer. 7 - Carried. Bernie Wiehle, Warden. ,..,para �„ I � �" ��, ,.t ".. � •. 285 a ' _N5L-1 C2 (Ph. 782-3934 Attention: Dianne Wilson Directed to Honourable Mayor David Marr and Central Elgin Council It has come to the attention of the Port Stanley Community Policing that there are inadequate safety signs at the Port Stanley Public School/Port Stanley Arena area. With an influx of a large number of grade seven and eight students this year, coming from Pierre Elliott Trudeau School in St. Thomas, we feel Central Elgin should have the same or better signage in our school area. These students have received and come to expect it at their previous school. We feel this would put the students and parents minds at ease, as well as let them know we care about their children and look forward to their presence at our school. We recommend more prominent pedestrian crossing signs, painted crossing areas on Carlow Road, prominent speed signs (prefer community safety zone), speed indicator signs (which the mayor and I spoke about at our impromptu meeting) and a stronger OPP enforcement of the speed zones at appropriate times during school hours (before school start up in morning, lunch break and class dismissal). We feel with these changes, our new Port Stanley School students' parents would feel safe leaving their children in our care. Respectfully yours, John Hoos Chair of Port Stanley Community Policing P.S. Please keep in mind as Port Stanley grows (residential, infrastructure work, and tourism) so too with the need for increased safety in all areas. Thank you for your time. 0 The Corporation of the Municipality of uentralEl gin 450 Sunset Drive,IstFloor, SL7harnas,Ontario NSRSVI P519.631,4860 F.519A31. September 14th, 2016 John Hoos Chair Port Stanley Community Policing 285 Bridge Street, Unit #2 Port Stanley, ON N51- 1C2 Re: Safety Signage — Port Stanley Public School/Port Stanley Arena area Further to your correspondence received respecting the above noted matter, please be advised that Central Elgin Council passed the following resolution at their Regular Meeting of Council dated Monday, September 12u, 2016: THAT: The correspondence received from John Hoos, Chair of the Port Stanley Community Policing seeking additional safety signage in the Port Stanley Public School/Port Stanley Arena area on Carlow Road be referred to the County of Elgin for their consideration, as Carlow Road is a County Road; AND FURTHER THAT: Central Elgin Council supports any additional safety signage in this area. CARRIED. Please feel free to contact me at the municipal office should you have any questions regarding this information. Yours truly, Dianne Wilson Deputy Clerk C.C. C. Watters, Manager of Engineering Services, County of Elgin 9 n ni y County of Elgin Council Meeting Elgin -St. � . Th mas October 18 2016 Based on the foundation of our strong history over many years, the United Ways of Elgin -St. Thomas and London & Middlesex have agreed in principle to unify and create a single, regional United Way that will be better positioned to serve Elgin, London, Middlesex and St. Thomas achieving greater regional impact. The Boards and staff leadership recognized their strong alignment in mission, vision, values and programming and saw this as an opportunity to better serve our communities. Money raised locally stays local. The unification plan will allow the United Ways to access the benefits of a larger organization while also maintaining strong local leadership and community -level connections including the continuation of local campaign cabinets and allocation committees. Our United Ways are not alone in their pursuit of unification. Across North America, United Ways have been joining forces to achieve greater impact on the communities they serve. The decision is consistent and aligned with United Way Centraide Movement's 10 -Year Strategic Directions and vision to strengthen the overall capacity and capabilities of United Ways across Canada. The aim is to grow and create impact in a rapidly changing community environment and philanthropic landscape. We will each continue to run local campaigns this upcoming Fall as we support each other's campaigns. Following our campaigns, we will launch as new regional organization in Winter 2017. The Boards of Directors will continue to work toward full unification creating a new governance structure and selecting the name of the new unified organization. We're building a stronger and more versatile team that will allow us to make a greater difference in terms of community outcomes. 10 REPORTS OF COUNCIL AND STAFF October 18, 2016 Staff Reports —(ATTACHED) Senior Consultant, McDowall Associates — County of Elgin Report on Council Remuneration PowerPoint Director of Engineering Services — Safety Signage at Port Stanley Public School and Arena Director of Engineering Services — Dexter Line - Road Naming and Numbering of Current Road and New Road Director of Engineering Services — Reduced Speed Zones Deputy Director of Engineering Services — No Parking By -Law Amendment - County Road #27, Sparta Deputy Director of Engineering Services — Wonderland Road - Implications to the Capital Plan Deputy Director of Engineering Services — Tender for Chatham Street Slope Stabilization (Contract No. 6200-16-05) Tourism Services Coordinator — Whistlestop Trail General Manager of Economic Development —Tourism Signage Policy: Revised General Manager of Economic Development — Elgin Economic Development Advisory Group: Revised Status Marketing & Communications Coordinator -2016 International Economic Development Council Award Manager of Planning — Final Approval for a Plan of Condominium, Prespa Construction Ltd., Central Elgin, File No. 34 -CD -07001 Director of Human Resources — Employee Group Benefits - Proposed Market Review Director of Homes and Seniors Services — Homes - Terrace Lodge Security Director of Community and Cultural Services — On-line Charitable Giving Services 11 m W, Gallagher McDowall Associates ARY11 WIR J, GAIA AG11 HER V11I(M(AII/WIII 1,1M 'fl II>I IVI(j AI II I I I I �' i ( Al IN III I I I ' I J�i> I "I I >ii> vvi II if )t J I I W, I , I , I I I > I- IIIIIIIII 1111111 IIacl��kg��rou��rid a��rid 01�b IIII 1111111 IIIIIIIIIII IIIIIIIIIII ,,,,,,,, Couiindi „ „ ,,,Couiin-ty of iii iirwodd hiike to eiinsuiire „that „ „the „ ,,,,,,,,d po§ii-tibiins aiire cornpeiinsa-ted „ iii iir for th,,,,,,,, iii iir tiiiiirne and expenses Wi--UNiiiin a ir,,,,,,,, iirr iir ,,,,,,,, iir - iii iir firairnework that„ iii „ iii iir r iiiii a „ iii iir ,,,,,,,, iir iir ,,,,,,,, iir ,,,,,,,, iii ,,,,,,,, iir iiriir ,,,,,,,, iir-- iir -iii ,,,,,,,, for iirr iir iii iii iir iii iir iirr iir ,,, iir - iii iir iii iir ,,, ,,,, iir viii iir ,,,,,,,, of Oiin-taiir�b ............... iii tc iiriii III III „ iiri iii III IIS a ii iir Ik in Il iiriii „ diiir iii „ „ in iii III iir iir in iir iii „ in (IIS IIS ii c) -their eleirneints (-.)--f „ iir Il iir , iii „ iiri), the IIIast ireview hin 2009 ............... 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Geographic 1plll iir in .............I III,,,,,,,,fistoiric compairatoir in iii iir - iii in I,,,,,, ,,,, cornpairatoir giroup is iir iiriii ,,,, ,,,,,,,,,, Council size rainges fiir iir ,,, -to 18 im ,,,,,,,, iir ,,,,,,,, iir ,,,,,,,, iir g ,,,,,,,, is 11 iim ,,,,,,,, iir ,,,,,,,, iir it ,,,,,,,, p iir ,,,,,,,, in -viii in g„ an average p -viii in size of 58,000 aindn average of iir,,,,,,,, iii iir� iii „i viii ,,,,,,,, „ ,,,,,,I,,,,,, ,,,,,,,,average iir -viii in �„budget is iii ii $105 5 iirn iii I I iii o in „ Ilf.........III iii urs Ilpur ur u m 111 Ill ur Ilpllp ur iii ur u m urs iii iii Ilp 111 iii with ur llp IPP pug' Ill - iii in size, imembeirs of coin in iii III aind opeira-fling Ibudget, ind has the thirdIII t-� howeveir� Ilf;;;;;;;;; III iii ursCouncil imeets iimoire firequen-fly oin average g Ilia the compairatoirs ,,,,,, ,,,,,,,, irnuinicipal cornpairatoir giroup is it ,,,, iir ,,,,,,,, giroup based on the iiriiit,,,,,,,, iiriii --for iii n aind --for the puirpose of 2016 ii it ,,,,,,,, assess iirne int 18 20t"If <lI IAf III I, I,1111`JI I II 1 IAllf I,`,, II`dr; AI,IIItJIJ f <,I IAff III I, IHJ(i III Jl.,.ii>"✓//I III>)>.JI IW,I,I,II I l(li�fll>1�l%ivvr�ari%//%//%/////��!��� ;;� �%,%�//��i�%/�iil////�/D%���1((i�(�M'M'M'M'n'M'M'M'IWIWIWIWIH'M'M'�HIWIWIWN'M'M'MV��IM�WIWIWINMM�iWIWIWINMM�iWiWi�MMMIM�IM�IM�M�MM�MM�MM�M�i�iWiWi�W��IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII I� IIIIIII�IIIIIIII IIIA ���II�III�������������������IVIW IIIIIIII III IIII 1111111 1111111 I�Vlai�rl�ket IIIIIIII III IIII 1111111 III IIII 1111111 IIIIIIII IIIIIIII(coi�nIII 'd) Common practice within the comparator giroulp and aciross the sector is -to 1 y at the 50111, peirceintille of the imunicilpall comparator giroulp ............IIIiny imunicilpallities adjust the 1f:::::::]ected Officiia IIs lbase 1 y annually using the saime aininuall adjustiment provided -to the imainagsuns in-t/inoin union giroulp I Ihe 50tl�l peirceintille is a reasonable paytairget -for County of 1�::::::::]giin 1�::.::.::.::.�llected Officiall 0 .......... .... positions, having ire air -to the competitive 1pay imairlket and the 1pay pollicy -for the irnainageirnein-t/inoin union giroulp I Ihe 2016 lbase sallairies -for the positions of Warden and Councillor aire competitive -to the 1pay imairlket w1hein compared -to the imunicilpall comparator giroulp; ino adjustiments aire recommended L%)::::::: albove irnairket ii .. ........ %::::::: Ibelow irnairket im AI IAA III I, I , 1 11 j I I II 1 I VIf I II`dr; A I , I I It j IJ f <,I I Af III I IHJ(i 11ll 11A/ I I I If )t j I I W, I , I , I I I > I- A Elgin Market % Market 50tih % County Aver IDiff Percentile Diff Il it (IlAedliain) Warden $58,761 $56,810 (3.3%) $58,658 (0.2) Councillor $21,772 $20,071 (3.2) $21,955 .+0.8% L%)::::::: albove irnairket ii .. ........ %::::::: Ibelow irnairket im AI IAA III I, I , 1 11 j I I II 1 I VIf I II`dr; A I , I I It j IJ f <,I I Af III I IHJ(i 11ll 11A/ I I I If )t j I I W, I , I , I I I > I- A u1110 u1110 u1110 noon m ���� 1111111 noon m ���� noon m ���� m ���� noon noon (coi�nIt'd) 11 of„ n noon 12 cornpaira-toirsiir iii noon iir the iir iir ,,,,,,, iir iir nnnn..t i iir noon iii- iii iir y r iir n iir iirr ,,,,,,,, iir iii iir iir ,,,,,,, iir nnnn..ti iirr noon y iiithe case a -t the Couiin-ty r iir n it have a 1/3 „tax n iir noon ,,,,,,,, iir viii iii iir „ ,, iiriiibu,,,,,,,, „to ,,,,,,,, base pay for th,,,,,,,, Warden and Couiindi iir iii- iii iir Illnnnn,� iii tc iiriii III III , IIS 1 , fiir , iir „ iii iii „ iir� „ II � iii iir� IIS , „ iir ,,,,,,,,,,,,,,, ,,,,,,, IIS iir „ in iii II iir iii iir ii in „ iii ii iir Il ii iiiin in IIIcapacity iii- iii iir ,,,,,,,, it dbirn ir n ,,,,,,,, for no3.�oaiirds oiir iirr iir i --t ,,,,,,,, ,,,,,,,,s of Couiindi iir noon iir n coiirniirnoiin aiirnoiing,,,,,,,, r iir n r giroupT 3 of„ noon n 12 r iir n iir piirovide peir dbirns iir iir iii iir n iir iirrn $149 25 to 1 20 20 t AI IAA I II I, I,IIII`II I I I 1 IVIf I ,`,, II`dr; AI, II ItjI.,J f P,I I Aff I II I, I H J(111ll .,.ii>"✓//I II I>)>.JI IW,I,I,II I > I- 9 l(li�fll>1�l%ivvr�ar%//%////////��!��� ;;����%,%�//viii%/�iiT/T///�/D%���1((i�(�M'M'M'M'n'M'M'M'IIWIWIWIWIH'M'M'�HIWIWIIWIN'M'M'MV��IM�WIWIWINMM�IWIWIWINMM�IWIWI�MMMIM�IM�IM�M�MM�MM�MM�M�I�IWIWI�W��IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII I� IIIIIII�IIIIIIII IIIA ���II�III�������������������IVIW u1110 u1110 u1110 noon m ���� 1111111 noon m ���� noon m ���� m ���� noon noon (coi�nIt'd) ,,,,,,,, Couiin-ty piirovidesiir noon t- iii ,,,,,,,, beiinefl-toff,,,,,,, iirii iing Wi-th extended n. n y ,,,,,,, iin- iir n. ,,,,, nnnnniiin ,,,,,,,, iii iir iir iir ,,,,,,,, coverage at iino cost„ „to ,,,,,,,, iii iir iir noon iin- ,, (,.)--f 1 n. „ iir iir - „ iir „ --ff iir iinsuired health IIS in in- III „ it n co iir IIS iir - „ iir „ iiri „ - IISiir „ iii „ it �(-.)f ,,, „ iir IIS iir „ iir IIS „ f IISiir iir iii aiir --� „ iir IIS iir - „ iir „ --f iir c(-.)veirage at IS iir iii III „ iir iii iinr IIS iiri, , „ ir „ S n --f „ iirII ir tc ir „--ff ir if „ it IIC iir IIS iir tc iir „ --f iir flat it � III iiinye „ it „ � � Ilk iir� Ilk irespectively as well $200k aind $1 Ok „ it of „ itI[.'.; Ilf;;;; 1 „ iir IIS iir , „ iir (,.)"ffe.. iir iiif inAlf;;;; Ilf;;;; iii iir iir in „) a imaxiiiirnuirn (,.)--fIlk IIS „ iiri n, thirnes aininual III iir --� 1 „ iir IIS iir - „ iir cc)iinfirimed that in uinspecified level (-.)--f c(-.)veirage iii iii III IISIII „ nnnnnnn, III „ „ iir IIS iir - „ iir „ --f iir Illnnnnnn�IIC;;;; „ iir --f „ iir IIS iir - „ it IISiir „ iiide einirc)IIiirneint ii iir II II[;;;;;;;;; Ilf,,, ifthe III -ffiii iii III irneets eligibilityiiriii-te r 21 20 t AI IAA I II I, I,IIII`II I I I 1 IVIf I ,`,, II`dr; AI, II ItjI.,J f <,I I Aff I II I, I H J(111ll ,,,ii>"✓//I II I>)>.JI IW,I,I,II I > I- t0 l(li�fll>1�l%ivvr�ar%//%//%/////��!��� ;;����%,%�//viii%/�iiT/T///�/D%���1((i�(�M'M'M'M'n'M'M'M'IIWIWIWIWIH'M'M'�HIWIWIIWIN'M'M'MV��IM�WIWIWINMM�IWIWIWINMM�IWIWI�MMMIM�IM�IM�M�MM�MM�MM�M�I�IWIWI�W��IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII I� IIIIIII�IIIIIIII IIIA ���II�III�������������������IVIW u1110 u1110 u1110 noon m ���� 1111111 noon m ���� noon m ���� m ���� noon noon (coi�nIt'd) ,,,,,,,, County piirovidesiir noon t - iii ,,,,,,,, expense iir noon iii iir it noon it noon iin nnnnnnn, 4 (,.)--f 12 c(,.)iirnpaira-t(,.)irs ISiir „ iii r allcmaince nnnnnnn, All „ iir IIS iir - „ it lireiii iir IIS iir „lir lir iii III lir lir lir iii lir n lir „lir $0.54Iliir Ikiii III „iirtiir ,,,,,,,, County piirovidescoiirnpet��-tiive affice seiirViteslir iii ii noon in nnnnnnn, 11 (-.)--f 12 cornpairatc)irs IS iir „ iii IIS II „ iir/ iir ' in with „ --v iiispace 1 „ iir 12 c(,.)iirnpaira,t(,.)irs IS iir „ iii „ in iii III lir lir IIS it with ain iii Ilf,, , III II tcIIS „ iir nnnnnnn, 4 (,.)--f 12 „ iir IIS it „ its pircwide cell IISIIS „ iin„ all (-.)--f „ iirlviii III --� 8 (,.)--f 12 Ipircwide cell IIS IIS „ iin„) the I „ lir/ Warden „ iin III 22 20 t AI IAA I II I, I,IIII`II I I I 1 IVIf I ,`,, II`dr; AI, II ItjI.,J f <,I I Aff I II I, I H J(111ll .,.ii>"✓//I II I>)>.JI IW,I,I,II I > I- 11 l(li�fll>1�l%ivvr�ar%//%//%/////��!��� ;;����%,%�//viii%/�iiT/T///�/D%���1((i�(�M'M'M'M'n'M'M'M'IIWIWIWIWIH'M'M'�HIWIWIIWIN'M'M'MV��IM�WIWIWINMM�IWIWIWINMM�IWIWI�MMMIM�IM�IM�M�MM�MM�MM�M�I�IWIWI�W��IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII I� IIIIIII�IIIIIIII IIIA ���II�III��������������������V Conclusion "Other dbirneiin-ts of „ iir,,,,,,,, it iir ,,,,,,,, iir - iii iir iir,,,,,,,, iir ,,,,,,,, iir iir ,,,,,,,, t- iii ,,,,,,,, 23 AI IAA I II I, I,IIII`II I I I 1 IVIf I ,`,, II`dr; AI, II ItjI.,J f <,I I Aff I II I, I H J(111ll ,,,ii>"✓//I II I>)>.JI IW,I,I,II I > I- t2 l(li�fll>1�l%ivvr�ar%//%//%/////��!��� ;;����r,%�//viii%/�iil////�/D%���1((i�(��'M'M'I�WIWIWIWIH'M'M'�HIWIWI�W�N'M'M'MV��IM�WIWIWINMM�iWIWIWINMM�iWiWi�MMMIM�IM�IM�M�MM�MM�MM�M�i�iWiWilllllllllllllllllllllllllllllllllllllllll I� IIIIIII�IIIIIIII IIIA ���II�III�������������������IVIW ii ii et� � ,,, ,,, ii ,,,,,,, iia � ,,,,,,,, ,,, ,,,,,,,, - fiii ii ,,,,,,,, imairket" "Other dbirneiin-ts of „ iir,,,,,,,, it iir ,,,,,,,, iir - iii iir iir,,,,,,,, iir ,,,,,,,, iir iir ,,,,,,,, t- iii ,,,,,,,, 23 AI IAA I II I, I,IIII`II I I I 1 IVIf I ,`,, II`dr; AI, II ItjI.,J f <,I I Aff I II I, I H J(111ll ,,,ii>"✓//I II I>)>.JI IW,I,I,II I > I- t2 l(li�fll>1�l%ivvr�ar%//%//%/////��!��� ;;����r,%�//viii%/�iil////�/D%���1((i�(��'M'M'I�WIWIWIWIH'M'M'�HIWIWI�W�N'M'M'MV��IM�WIWIWINMM�iWIWIWINMM�iWiWi�MMMIM�IM�IM�M�MM�MM�MM�M�i�iWiWilllllllllllllllllllllllllllllllllllllllll I� IIIIIII�IIIIIIII IIIA ���II�III�������������������IVIW uumml m ooi mou „ iii iirecoiirniirneiinded that iir iii iiat� iinue to „ „ III III „ IIS iir iii f iii iir� „ iir iir - „ iir iir „ , „IIS in IIS iir iirll III iir ,,,,,,,,,,,,,,, ,,,,,,, IIS IIS IIS aind c) -their eleirneints of cornpeinsatic)iin ............... „ iin, IIS review „ iiri iiriii iinIIS teiiriim (-.)--f „ in iii III ............... adjust salaidesin in III IIIy by theiir „ iiri- tc) adj II iir iir iir iiri-/iiri„iir,,,,,,, iir 110 119 salairy iir 24 AI IAA I II I, I,IIII`II I I I 1 IVIf I ,`,, II`dr; AI, II ItjI.,J f <,I I Aff I II I, I H J(111ll ,,,ii>"✓//I II I>)>.JI IW,I,I,II I > I- t' l(li�fll>1�l%ivvr�ari%//%//%/////��!��� ;;� �%,%�//��i�%/�iil////�/D%���1((i�(�M'M'M'M'n'M'M'M'I�WIWIWIWIH'M'M'�HIWIWI�W�N'M'M'MV��IM�WIWIWINMM�iWIWIWINMM�iWiWi�MMMIM�IM�IM�M�MM�MM�MM�M�i�iWiWi�W��IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII I� IIIIIII�IIIIIIII IIIA ���II�III�������������������IVIW V1 a iir°°iii a iin iin e III oe I S &in iib iii' McDowall Associates, a division of Gallagher Benefit Services (Canada) Group Inc. 416.644.6584 Main 416.562.1934 Cell 416.361.0931 Fax 25 (D?01uCAI IACJ 11 RI, IiNI ill SI RVICI S,INO fU IIIIII�'.J (Al llU iII I I'I1 II II >vviII fu IW,I,I,II I„ 'I^ 14 ,,urrr m/1 N REPORT TO COUNTY COUNCIL FROM: Clayton Watters, Director of Engineering Services DATE: September 28, 2016 SUBJECT: Safety Signage at Port Stanley Public School and Arena INTRODUCTION: The Municipality of Central Elgin passed a resolution (attached) referring the correspondence received from John Hoos, Chair of the Port Stanley Community Policing Committee to the County of Elgin. The letter from Mr. Hoos (attached) seeks additional safety signage in the Port Stanley Public School/Port Stanley Arena area on Carlow Road (County Road #20). DISCUSSION: This year, senior students from Pierre Elliott Trudeau French Immersion School in St. Thomas have transitioned to Port Stanley Public School on Carlow Road in order to address the overcrowding at Elgin County's only French Immersion school. With the influx of students at Port Stanley P.S., the Port Stanley Community Policing Committee has raised concerns to Central Elgin regarding safety signage in the area. Since Carlow Road is a county road, the Municipality referred the request to the County of Elgin. Staff has reviewed the area and can provide the following comments addressing the signage concerns. The Committee is requesting the addition of more prominent pedestrian crossing signs. The signage that is currently posted in the area meets the standards outlined in the Highway Traffic Act (HTA) and the Ontario Traffic Manual (OTM). The number of pedestrians crossing in this area is significantly less than the minimum volume requirements indicated in the OTM, and therefore do not warrant additional crossing signs. The Committee also requested the addition of speed indicator signs on Carlow Road. Speed indicator signs are not standard to the County of Elgin nor are the signs a standard of the HTA or the OTM and are therefore not recommended. The Committee also expressed their preference for more prominent speed signs on Carlow Road. The current signs that are posted indicating a speed limit of 50km/hr are consistent with county roads and the requirements by the HTA. The HTA allows municipal councils to designate Community Safety Zones where there is documented evidence that public safety is of special concern, and fines for traffic infractions within the Community Safety Zone are significantly increased. Currently, Community Safety Zones are located around Dutton/ Dunwich Public School, Springfield Public School, McGregor Public School in Aylmer and New Sarum Public School. 26 In 2003, County Council established the following policy: THAT all future requests for Community Safety Zones use the following policy to determine if the zone is warranted: In order for the establishment of a Community Safety Zone the area must comply with 3 out of 4 of the following criteria: • Minimum traffic volume of 2,500 vehicles per day • High truck traffic (>5%) • High volume of children/seniors crossing the road or walking on the shoulder of the road where sidewalks are not present (school or seniors home near or within area) • Poor sight distance for the posted speed limit. THAT regardless of this policy, Council may elect to grant requests received by local municipal councils at any time so long as all costs are borne by the requesting municipality. This section of Carlow Road does not comply with any of the criteria required for the establishment of a Community Safety Zone. The existing traffic volumes (1500 per day) and sight distance do not meet the policy criteria. The truck volume travelling this section of Carlow Road is less than 5% and the number of children/seniors crossing this area is less than 10 per day. Therefore, the existing conditions on Carlow Road in front of Port Stanley Public School and Port Stanley Arena do not warrant the establishment of a Community Safety Zone. Lastly, the Committee is requesting a stronger OPP enforcement of the speed zones in this area at appropriate times during school hours. Staff recommends that this request be forwarded to the OPP. CONCLUSION: In September 2016, grade seven and eight students from Pierre Elliott Trudeau French Immersion School in St. Thomas were transferred to Port Stanley Public School. As a result of the increased number of students in the area, The Port Stanley Community Policing Committee raised concerns to the Municipality of Central Elgin regarding the safety signage on this section of Carlow Road. After reviewing the area, staff does not recommend adding additional safety signs since the signage that is already in place meets the requirements of the Highway Traffic Act, the Ontario Traffic Manual and the County policy. RECOMMENDATIONS: THAT the report titled "Safety Signage at Port Stanley Public School and Arena" be received and filed; and; THAT the request for stronger OPP enforcement in this area during school hours be forwarded to the OPP for their review. All of which is Respectfully Submitted Clayton Watters Director of Engineering Services Approved for Submission Mark G. McDonald 27 Chief Administrative Officer s � , • a" P.. Stanley N5L-1 C2 A / Attention: Dianne Wilson Directed to Honourable Mayor David Marr and Central Elgin Council It has come to the attention of the Port Stanley Community Policing that there are inadequate safety signs at the Port Stanley Public School/Port Stanley Arena area. With an influx of a large number of grade seven and eight students this year, coming from Pierre Elliott Trudeau School in St. Thomas, we feel Central Elgin should have the same or better signage in our school area. These students have received and come to expect it at their previous school. We feel this would put the students and parents minds at ease, as well as let them know we care about their children and look fo-t vard to their presence at our school. We recommend more prominent pedestrian crossing signs, painted crossing areas on Carlow Road, prominent speed signs (prefer community safety zone), speed indicator signs (which the mayor and I spoke about at our impromptu meeting) and a stronger OPP enforcement of the speed zones at appropriate times during school hours (before school start up in morning, lunch break and class dismissal). We feel with these changes, our new Port Stanley School students' parents would feel safe leaving their children in our care. Respectfully yours, John Hoos Chair of Port Stanley Community Policing P.S. Please keep in mind as Port Stanley grows (residential, infrastructure work, and tourism) so too with the need for increased safety in all areas. Thank you for your time. W The Corporation of the Municipality of uentralElgl' 11 4505umwtDrive,IstFloor, 5tThornas,Ontario N5R5V1 P:519.631,48W F.519A31, September 14�h, 2616 John Hoos Chair Port Stanley Community Policing 285 Bridge Street, Unit #2 Port Stanley, ON N51_ 1C2 Re: Safety Signage — Port Stanley Public School/Port Stanley Arena area Further to your correspondence received respecting the above noted matter, please be advised that Central Elgin Council passed the following resolution at their Regular Meeting of Council dated Monday, September 12"', 2016: THAT: The correspondence received from John Hoos, Chair of the Port Stanley Community Policing seeking additional safety signage in the Port Stanley Public School/Port Stanley Arena area on Carlow Road be referred to the County of Elgin for their consideration, as Carlow Road is a County Road; AND FURTHER THAT: Central Elgin Council supports any additional safety signage in this area. CARRIED. Please feel free to contact me at the municipal office should you have any questions regarding this information. Yours truly, Dianne Wilson Deputy Clerk C.C. C. Watters, Manager of Engineering Services, County of Elgin ,,urrr m/1 N REPORT TO COUNTY COUNCIL FROM: Clayton Watters, Director of Engineering Services DATE: September 9, 2016 SUBJECT: Dexter Line - Road Naming and Numbering of Current Road and New Road INTRODUCTION: Dexter Line has a second county road alignment between Martyn Line and Port Bruce. Due to the new or second alignment, another road name is required. County Council needs to name the two roads and staff is recommending that the newly constructed section be named Dexter Line and the other road be named Old Dexter Line. DISCUSSION: A new county road alignment now exists between Martyn Line and Port Bruce. Since the road does not officially have a road name, staff is seeking Council's direction on a road name for not only the new alignment but also on a name for the previously used roadway. Section 27 and 28 of the Municipal Act gives the municipality that has jurisdiction over the highway the right to pass by-laws for that highway. Therefore, County Council should allocate a name for the new alignment. Dexter Line is a road that begins at East Road in Port Stanley and extends to Port Bruce. Logically it would be wise to continue the same road name across the new alignment since the travelling public would not deviate from the path between the two municipalities. Having another name would cause confusion for all parties involved. Staff recommends that this section be called Dexter Line. Since staff is recommending Dexter Line for the new alignment, which is the same as the current section, another road name for the current Dexter Line is required. Since the current Dexter Line is within the boundaries of Central Elgin, staff requested guidance from Central Elgin on an appropriate name for the existing Dexter Line. The Municipality of Central Elgin passed a resolution (attached) recommending that the current alignment be named "Old Dexter Line". County engineering staff concurs with Central Elgin's recommendation. In summary, staff is recommending that the existing Dexter Line be renamed Old Dexter Line and the new alignment be named Dexter Line. 30 CONCLUSION: Naming of roadways is important and the name should be relevant to the needs of both the road authority and citizens. It seems logical that the new alignment be named Dexter Line and after a recommendation from Central Elgin, the existing Dexter line should be renamed Old Dexter Line. County engineering staff concurs with this recommendation. Additionally, the new alignment of Dexter Line will be referred to numerically as County Road 24 and the Old Dexter Line will be referred to numerically as County Road 124. RECOMMENDATIONS: THAT the current Dexter Line be renamed Old Dexter Line and numbered County Road No. 124; and, THAT the new alignment be named Dexter Line and continue to be numbered County Road No. 24. All of which is Respectfully Submitted Approved for Submission Clayton Watters Mark G. McDonald Director of Engineering Services Chief Administrative Officer 31 The Corporationof •. of C -ntral Elgin Mark McDonald Chief Administrative Officer County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Mr, McDonald: 450 Sunset Drive, lstFloor, St.Thomas,Ontario NSR5V1 P:519.631.4860 F:519,631.4036 September 20th, 2016 Re: Naming of Dexter Line (County Road 24) - Relocation Please be advised that Central Elgin Council discussed a report on the above noted matter at their Planning Meeting dated Monday, September W', 2016 and the following resolution was passed: THAT: The Council of the Corporation of the Municipality of Central Elgin propose to name Road A (Figure 1, January 19, 2016, Spriet Associates) Dexter Line and to name Road B (Figure 1, January 19, 2016, Spriet Associates) Old Dexter Line, as per Report CAO 53-16. For your ease of reference, a copy of Report CAO 53-16 has been attached. Please feel free to contact me at the municipal office should you have any questions regarding this information. Yours truly, Dianne Wilson Deputy Clerk Attach. ,,�urrrmP�ai,� ON REPORT TO COUNTY COUNCIL FROM: Clayton Watters, Director of Engineering Services DATE: September 30, 2016 SUBJECT: Reduced Speed Zones INTRODUCTION: One existing reduced speed zone requires a reduction in its length (Dexter Line) and one existing speed zone requires a reduction in speed (Culloden Road). DISCUSSION/CONCLUSION: Dexter Line — Port Bruce The existing reduced speed zone begins at Imperial Road and extends westerly to the border of Central Elgin and Malahide (2485m west of Imperial Road). The zone was extended due to the new short term road realignment at the border. The road curves were designed for a reduced speed zone, which saved significant monies due to a shorter alignment. Now that the new road is constructed and the public is travelling on the reconstructed section the speed zone length can be shortened. Staff is recommending that the reduced speed length be reduced to 100 meters west of the Port Bruce limits. Therefore the length of the zone would extend from the west property limits of Imperial Road westerly for 830 meters. The speed limit would remain the same at 50 km/hr. Culloden Road at Best Line The existing 60 km/hr zone extends 235m north of Best Line to 500m south of Best Line. Staff received a notice of a concern from a local resident that a sight restriction on private property was potentially causing difficulty when entering onto Culloden Road from Best Line. After a review by engineering staff, sight distance was found to be available for the posted speed limit, but not available for the design speed (assumed to 10km/h greater than the posted speed limit). Therefore, staff is recommending a reduction in the existing speed limit from 60km/h to 50km/h to allow for an increased factor of safety. 33 RECOMMENDATIONS: THAT the Reduced Speed Zone By -Law No. 15-32 be amended to include the following: 1 — The existing 50km/h zone on Dexter Line west of Port Bruce be shortened to include the section of Dexter Line beginning at the west property limits of Imperial Road extending westerly for 830m; 2 — A new 50km/h zone on Culloden Road at Best Line be established extending from 500m south of Best Line to 235m north of Best Line; 3 — The existing 60km/h zone on Culloden Road at Best Line be deleted; and, THAT the OPP be notified of these changes. All of which is Respectfully Submitted, Approved for Submission, Clayton Watters Mark G. McDonald Director of Engineering Services Chief Administrative Officer 34 ON REPORT TO COUNTY COUNCIL FROM: Peter Dutchak, Deputy Director of Engineering Services DATE: September 23, 2016 SUBJECT: No Parking By -Law Amendment — County Road #27, Sparta INTRODUCTION: In order to improve sight line restrictions entering onto Sparta Line (County Road #27) in Sparta, a revision to the existing no parking zone is required. Authorization from Council to amend the current No Parking By -Law is requested. DISCUSSION/CONCLUSION: In order for vehicles to be afforded adequate sight distance from Quaker Road and from Hiram Smith Lane entering onto Sparta Line, a revision to the existing no parking areas is required. There will be two new no parking zones that replace the one existing no parking area. The first revised no parking zone will commence at the south west corner of Quaker Road and Sparta Line (south side of Sparta Line) and extend 36m westerly. The second revised no parking zone will commence 112m west of the south west corner of Quaker Road and Sparta Line (south side of Sparta Line) and extend 51 m westerly. Staff is requesting that the current No Parking By -Law be amended to include this revision. RECOMMENDATIONS: THAT the existing No Parking By -Law be amended to extend the existing no parking zone on the south side of Sparta Line (County Road #27), in the Village of Sparta. The first revised no parking zone will commence at the south west corner of Quaker Road and Sparta Line (south side of Sparta Line) and extend 36m westerly. The second revised no parking zone will commence 112m west of the south west corner of Quaker Road and Sparta Line (south side of Sparta Line) and extend 51 m westerly; and, THAT the Municipality of Central Elgin be requested to install the revised signage; and, THAT the Ontario Provincial Police be notified of this revised no parking zone. All of which is Respectfully Submitted Approved for Submission Peter Dutchak Mark G. McDonald Deputy Director of Engineering Services Chief Administrative Officer 35 r�y m urrn lef, E tyNll� REPORT TO COUNTY COUNCIL FROM: Peter Dutchak, Deputy Director of Engineering Services DATE: October 7, 2016 SUBJECT: Wonderland Road — Implications to the Capital Plan INTRODUCTION: The Township of Southwold has requested that Wonderland Road be transferred to the County of Elgin now that traffic volumes have significantly increased due to improvements made north of the county boundary. Staff has recommended to County Council that Wonderland Road be assumed by the County of Elgin and that three sections of lower volume County Roads be transferred to the Township of Southwold — Township Council has agreed to this proposition. County Council has directed staff to report on what the implications would be to the Capital Plan should the County of Elgin assume Wonderland Road. DISCUSSION: Wonderland Road in the Township of Southwold, from Ron McNeil Line to Southminister Bourne (3.53km) can now be defined as a County Road. Traffic volumes and trip destinations trigger this definition. It is anticipated that improvements planned by the City of London in the next few years and growth (commercial and residential) will also add additional traffic volumes to Wonderland Road. If Wonderland Road was assumed by the County of Elgin, this asset would have immediate and short term needs as outlined in the table below. Capital Costs County of Elgin Wonderland Road - NOW $ 300,000 Wonderland Road - 1 to 5 years $ 4,500,000 Wonderland Road - 6 to 10 years $ 0 TOTAL $4,800,000 NOW or immediate needs include drainage improvements to the Henderson Drain ($80,000) to eliminate flooding and road edge improvements ($220,000). The road edge improvements are a temporary repair to re-establish the road surface edges that have deteriorated. Once assumed, the County would hire engineering services to initiate an Environmental Assessment process to determine the preferred solution. The rebuilding of the road north of Ron McNeil Line, although costly, is relatively simple. However, how and where the road connects at the south end will require the exploration of options and input from other stakeholders. 36 The EA process will delay the ultimate reconstruction of Wonderland Road for a few years' time. The time required for the EA process will allow the project cost to be forecasted and funds can be allocated as they become available. There are at least 3 options to fund the Wonderland Road investment: Option 1 — Increase capital spending (increase tax rate), Option 2 — Defer planned projects within the 10 Year Capital Plan, Option 3 — Utilize other streams of funding. In order to maintain current spending levels and not impact currently scheduled projects, staff recommends utilizing new OCIF funding and funds requested from the City of London and Province of Ontario for the remaining project balance. This financing plan does not affect the existing 10 Year Capital Plan and timing of significant projects identified in the previous report to Council are thereby not affected. OCIF Funding Formula The Province of Ontario has recently expanded the Ontario Community Infrastructure Fund (OCIF) and updated its design. As a result, the County of Elgin's OCIF Formula - based component will increase by approximately $1.6 million over the next 3 years. Staff proposes to allocate future OCIF Formula -based Funding towards the construction of Wonderland Road. OCIF Funding has not been confirmed beyond 2019. OCIF Application Based Funding has been eliminated and replaced with a new Top -up Funding program. Since the County of Elgin was successful in OCIF Intake #2 and the combined 2 -year Formula -based allocation exceeds $2M, the County is not eligible for future Top -up Funding. Requested Funding from City of London and Province of Ontario County Council has requested a meeting with the City of London and the Province of Ontario to seek funding for some of the capital investment required to meet the new demands on Wonderland Road which resulted from their investments (see attached letter). It is expected that the shortfall of approximately $3 million dollars needed to fund improvements on Wonderland Road will be provided from the City of London and the Province of Ontario. However, if the County is unable to collect these funds, any balance owing to the project will likely be funded through tax increases. CONCLUSION: The Township of Southwold has requested that Wonderland Road be assumed by the County of Elgin. Staff concurs that Wonderland Road satisfies the definition of a County road and should reside under the County's jurisdiction while certain low volume road be transferred to the Township. 37 The Ontario Government and the City of London funded a new Highway 401 Interchange at Wonderland Road. This project has essentially turned a local Wonderland Road in Elgin County into an arterial roadway with traffic volumes far and beyond its intended design. As a consequence, Wonderland Road has capital needs estimated at $4.8 million in the next 5 years. Detailed estimates cannot be calculated until an Environmental Assessment is completed to determine a preferred solution. Funding the improvements to Wonderland Road can be accomplished without altering the existing 10 Year Capital Plan by allocating new funding towards the project. The Province of Ontario has increased the County of Elgin's OCIF Formula -based Funding by approximately $1.6 million over the next 3 years. Staff recommends that future OCIF funds be allocated towards Wonderland Road. County Council has requested a meeting with the City of London and the Province of Ontario in order to discuss and secure funding from these parties to partner in the improvements required for Wonderland Road as a direct result of their investments. As always, County Council has the opportunity to review the Capital Plan during the annual budget deliberations and may choose to alter funding to meet priorities in front of Council at that time. RECOMMENDATION: THAT the report titled "Wonderland Road — Implications to the Capital Plan" dated October 7, 2016 be received and filed. All of which is Respectfully Submitted Approved for Submission Peter Dutchak Mark G. McDonald Deputy Director of Engineering Services Chief Administrative Officer W September 29, 2016 Hon. Steven Del Duca Minister of Transportation 77 Wellesley Street West Ferguson Block, 3rd Floor Toronto, ON M7A 1Z8 Subject: Expansion of Wonderland Road Gentlemen; Matt Brown, Mayor City of London 300 Dufferin Avenue London, ON N6B 1Z2 Elgin County Council wishes to draw to your attention the increased traffic on Wonderland Road in the Township of Southwold and the County of Elgin. As you are aware, the Ontario Government and the City of London funded a new 401 interchange at Wonderland Road which was completed in the fall of 2015. There were immediate and dramatic impacts of this development in the County, namely higher traffic volumes on a local road that was never built for such volumes. The interchange is now used as an access route to Highway 401 as well as into the City of London - almost overnight this route has become a major arterial throughway. This has created "collateral damage" to the existing local road and the need to build it to a higher standard is paramount. In today's dollars, our staff estimate that approximately $4.8 million will be required to rebuild the section located in Elgin County. Accordingly, we ask that you meet with us to discuss how the Province of Ontario and the City of London, both of whom benefit from this new interchange, can participate in providing some of the capital investment required to meet the new traffic volumes which resulted from your investment. We look forward to hearing from you. Yours truly, r Bernie Wiehle Administrative of Elgin � Administrative Services Warden 450 Sunset Drive St. Thomas, ON NSR SV1 Phone: 519-631-1460 www.elgincounty.ca - - = x s— E�, REPORT TO COUNTY COUNCIL FROM: Peter Dutchak, Deputy Director of Engineering Services Mike Hoogstra, Purchasing Coordinator DATE: September 12, 2016 SUBJECT: Tender for Chatham Street Slope Stabilization (Contract No. 6200-16-05) INTRODUCTION: At the June 14th meeting of County Council, staff was authorized to utilize funds from the anticipated 2016 budget surplus to repair a road settlement on Chatham Street (County Road #39) in Port Burwell, Municipality of Bayham. A tender was advertised and issued as per the County's Procurement Policy for a slope stabilization project on Chatham Street. DISCUSSION: A total of twelve (12) general contractors downloaded / picked up documents for this project. Three (3) contractors submitted bids for this Tender; the bid prices were as follows: Company Bid Price (exclusive of taxes) Birnam Excavating Ltd. $853,943.75 J-AAR Excavating Limited $878,985.00 Facca Incorporated $893,885.00 The lowest bid received exceeds the approved budget for this project. The County's consultant (Spriet Associates) estimated the project to be valued at approximately $450,000. Staff assumes that project timing and limited availability of sheet wall contractors may have inflated pricing. Staff therefore recommends that the bid not be accepted. The County's geotechnical consultant has provided options to improve the stability of the road in the absence of installing a retaining wall system. These options involve removing the road structure in the area of settlement and replacing the road with material of lessor weight in order to deter settling by reducing the load on the sub -base. These options are significantly less expensive than a retaining wall solution, however, settlement may continue and the area will continue to be monitored. Staff will therefore include a project in the 2017 Capital Budget to rebuild an area of road on Chatham Street that has settled to improve the ride quality and stability of the road as a medium term solution at an estimated cost of $75,000. W CONCLUSION: A section of road on Chatham Street has been settling for many years. Staff monitors the area annually and has patched the area with asphalt numerous times over the years. A retaining wall system was designed and tendered in the hopes of stopping the settlement permanently. Tender results nearly doubled the estimated project value and therefore staff recommends not proceeding with this solution. The County's geotechnical consultant has recommended options to improve the stability of the road in the absence of a retaining wall system. These options include the removal of the road surface and replacing it with a lessor weight material to retard future settlement. This solution will improve the ride and stability over the area but may have the potential of continued settlement in the future. However, the cost to implement this medium term solution is estimated at $75,000 and is substantially less expensive than other permanent solutions and is therefore recommended. Staff will include a project in the 2017 capital budget to rebuild a section of Chatham Street to improve the stability of the road and staff will continue to monitor this area. RECOMMENDATION: THAT Contract No. 6200-16-05 for the Chatham Street Slope Stabilization be cancelled and an alternative solution be included in the 2017 capital budget. All of which is Respectfully Submitted Peter Dutchak Deputy Director of Engineering Services Mike Hoogstra Purchasing Coordinator Clayton Watters Director of Engineering Services 41 Approved for Submission Mark G. McDonald Chief Administrative Officer ry m urrn lef, I"I REPORT TO COUNTY COUNCIL FROM: Lindsey Duncan, Tourism Services Coordinator Alan Smith, General Manager of Economic Development DATE: October 13, 2016 SUBJECT: Whistlestop Trail INTRODUCTION: The County of Elgin is currently undertaking a number of initiatives to develop its cycle tourism product. In 2014, County Council approved the Cycling Master Plan which identifies designated cycle lanes in the County. The County's Economic Development department is currently partnering with the St. Thomas Economic Development Corporation on a City lead project that will see the designated cycle lane from Parkside Collegiate to Port Stanley, on Sunset Drive, be connected as part of the Whistlestop Trail, originating at Waterworks Park in St. Thomas. The campaign and official launch of the Whistlestop Trail will take place in the spring of 2017. DISCUSSION: One of the objectives of the Economic Development department is to attract cycle tourists to the area; as the potential for economic impact from this activity is significant. In order to meet this objective, the department is undertaking a variety of initiatives including the development of signature cycling products. County Council's approval of the Cycling Master Plan provides the department with the opportunity to brand the designated cycle lane on Sunset Drive as a trail experience to be enjoyed by local and visiting cyclists. The department is currently participating on a project that is being developed by the St. Thomas Economic Development Corporation that would see the portion of Sunset Drive from Parkside Collegiate to Port Stanley being part of the Whistlestop Trail. This is a branded trail experience on the L&PS corridor which would extend from Waterworks Park in St. Thomas to the location of the new tourism Kiosk to be opened in Port Stanley in May of 2018. The St. Thomas Economic Development Corporation has retained the services of Ad Home, a marketing company, to help develop the trail experience. The trail will be branded the Whistlestop Trail which is built upon the strong railway heritage in both the City and the County when the L&PS train once took visitors down to Port Stanley from St. Thomas and London, on a regular basis. The campaign or project elements include: • Trail planning, name and brand identity • Trail signage • Trail experience video • Digital brochure • Digital/social media assets • Digital media campaign :, With the County's Economic Development Department supporting the St. Thomas Economic Development Corporation's Rural Economic Development fund (RED) application, funds were received to assist with the development of the trail experience campaign. The department is contributing funds from its 2016 tourism budget to participate in this cycle product development initiative. The Elgin St. Thomas Public Health Unit will also be contributing funds to the project. It should also be noted that the Municipality of Central Elgin supports this project. As mentioned earlier, the Whistlestop Trail will finish at the location where the new tourism kiosk will be located in 2018 - near the lift bridge in Port Stanley. One of the trail's signs which will be at this location will include reference to the area's attractions including Sparta, the Waterfront Trail etc. This signage will complement the cycle hub that the County hopes to develop at the tourism kiosk through a partnership with the Healthy Communities Partnership. The hub will include bike racks, repair kits, cycle route information etc. CONCLUSION: The County's Economic Development Department is partnering with the St. Thomas Economic Development Corporation to develop a branded trail experience called the Whistlestop Trail that will enhance the local tourism cycle product. The Whistlestop campaign is an exciting partnership between the City of St. Thomas and the County of Elgin that will help attract cycle tourists to the area. Staff will keep County Council updated on the development of the Whistlestop campaign. RECOMMENDATION: THAT the report titled "Whistlestop Trail", from the Tourism Services Coordinator, dated October, 13, 2016, be received and filed. All of which is Respectfully Submitted Lindsey Duncan Tourism Services Coordinator Approved for Submission Mark G. McDonald Chief Administrative Officer Alan Smith General Manager of Economic Development 43 �, REPORT TO COUNTY COUNCIL IE FROM: Alan Smith, General Manager of Economic Development Lindsey Duncan, Tourism Services Coordinator DATE: October 6, 2016 SUBJECT: Tourism Signage Policy: Revised INTRODUCTION: At its April 27th, 2010 meeting, County Council approved the County's Tourism Directional Signage Policy. The intent of this policy was to have signs that would be uniform, legible and appropriately located; to elevate Elgin County's tourist destination image; to inform road users of tourism operations and attractions; to provide roadway directions to Elgin County tourism operations; and, to increase the frequency and quantity of tourism visits. Since its inception, the policy continues to meet Council's objectives and remains one of the more popular tourism services programs delivered by the Economic Development department. Over time; however, there have been occasions which have demonstrated the need to revise certain aspects of the policy and the terms and conditions of entry to the program contained in the application form. This report highlights the main revisions to the policy, see Appendix 1, and to the application form, see Appendix 2, for Council's consideration. It should be noted that all changes to both documents are highlighted in red. DISCUSSION: In the spring of 2010, County Council approved the tourism directional signage program. This service would be provided to local businesses and not -for- profit organizations on a cost recovery basis. A yearly user fee was set at the competitive rate of $200 per sign, per year, with tourism members receiving a $50 discount per sign; and not-for-profit organizations being eligible for up to two signage grants. By September 2010 the County, at its expense, had replaced all of the former tourism directional signage that was originally installed by the St. Thomas Elgin Tourism Association — 110 signs; after which, the County's tourism signage program became open to tourism related businesses and not-for-profit organizations. Six years later there are now an additional 350 signs on County roads totalling 460 signs. Demand for signage remains strong. As the program continues to grow, it has come apparent that adjustments to the program are required. The main changes to the policy are listed below: In order to obtain directional signage, a business or even a non-profit organization, current or new, must be a member of Elgin Tourism {see section 2.3(iii)) This new requirement would affect 5 current businesses constituting 11 signs that are currently part of the program. Given that applicants must be tourism members, the user fee for both rural (type 1) and urban trailblazer (type 2) signage would change to $150 per sign, per year. Businesses seeking to apply for Elgin County tourism directional signage located outside the County, namely in the City of St. Thomas, will no longer be eligible to receive signage on County roads {see section 2.3(i)) A St. Thomas business can appeal to the General Manger of Economic Development if extenuating circumstances determines entry to the program may be warranted. For example, if a St. Thomas business requires forming a signage route from the 401 to the City in order to meet Tourism Oriented Directional Sign program (TODS) requirements for highway signage, consideration will be given to placing signs on County Roads. Those St. Thomas businesses that are currently part of the County's signage program can remain as long as they are part of Elgin's tourism membership program. A tourism operator has the option of being placed on a waiting list for the desired location if the Engineering Services determines that structure/location is not available {see section 2.5(f)) There are certain intersections and roads that are more popular than others. Once Engineering Services has determined that a certain intersection or segment of road cannot accommodate further signage due to saturation or even congestion as a result of other signs, a tourism operator can request to be placed on a waiting list for that particular location. The signage program is to cater to tourism operators that are unique to Elgin County and complement the local tourism product (see Appendix A of the tourism signage policy contained in Appendix 2 of this report) This change will stop the possibility of a national chain, store or franchise, restaurant or shopping for instance, requesting tourism signage. By narrowing the focus to those establishments that are "unique" to Elgin County will slow the saturation of signage on County roads while allowing space for tourism businesses that align with the character of Elgin's tourism product. A business that has not been a part of the signage program for at least three consecutive years must pay the fabrication and installation costs over and above the yearly user fee, if a change in an already installed sign is desired {see section 2.6(12) signage policy and the terms and conditions in the application form contained in Appendix 2). Currently, if a business wants to make changes to its installed sign(s) during the course of that year, the organization must pay Elgin all costs and expenses to be incurred by the County in connection with the fabrication and installation of such signs. However, a business could wait until the following year and reapply for new signage and not occur any additional costs over and above the user fee. Therefore, staff is recommending that going forward if a business has not been a part of the signage program for at least three consecutive years (by this time the signage tab costs will be recovered and a portion of the revenue will be allotted to the signage structure), it must pay the fabrication and installation costs over and above the yearly user fee. 45 A tourism operator that decides to leave the program and then re-enter at some future point, a re-entry fee will be charged {see section 2.6(12) of the signage policy and the terms and conditions in the application form contained in Appendix 2). If a tourism operator has not been a participant for three consecutive years, and decides to apply for signage at some point in the future, then that business/organization will be charged a re-entry fee equivalent to the cost and installation of a signage tab - $350.00. To summarize, the above changes highlight the main revisions to the signage policy and application form. • Tourism operators must be members of Elgin Tourism in order to participate in the signage program; • Tourism operators will be charged $150.00 per sign, per year. • Tourism operators must be located in and be unique to the County; • Tourism operators can request to be placed on a waiting list for a desired location; • Tourism operators who haven't been part of the program for three consecutive years and decide to leave will be charged a re-entry fee to the program; and • Tourism operators must cover the costs of any changes to their installed signs while part of the program if they haven't been part of the program for three consecutive years. CONCLUSION: The tourism signage program has been in operation for approximately 6 years. Demand for directional signage continues to be strong. Although successful, staff is recommending a number of revisions to the signage policy and application form that when implemented will make for a stronger signage program. It should be stressed that the more detailed changes to the policy and application form have been reviewed by the County solicitor. Many of the signs are approaching their 10 year life -span. Consequently, staff will begin planning for sign replacement over the next couple of years. RECOMMENDATIONS: THAT the updated Tourism Directional Signage Policy and the program application form be approved as attached; and, THAT the County's Schedule of Fees and Charges By -Law be updated to include the tourism signage program re-entry fee as described in the October 6, 2016 report. All of which is Respectfully Submitted Alan Smith General Manager of Economic Development Lindsey Duncan Tourism Services Coordinator EN Approved for Submission Mark G. McDonald Chief Administrative Officer dll��, rnirrP��w �J� , / / �(f gin County of Elgin Tourism Signage Policy Addendum "A" 1.0 INTRODUCTION 1.1 PURPOSE OF ELGIN TOURISM SIGNAGE POLICY To define the eligibility, use, design and authority for tourism oriented directional signage on Elgin County road right-of-ways. 1.2 OBJECTIVES 1) Elevate Elgin County's tourist destination image; 2) Inform Elgin County's road users of tourism operations and attractions; 3) Provide roadway directions to Elgin County tourism operations; 4) Increase the frequency and quantity of tourism visits by; i) Providing consistent tourism signage information to road users; ii) Improving the management and delivery of tourism signage to customers; iii) Protecting the safety of road users; iv) Minimizing additional road maintenance costs; v) Recovering program operating costs. 2.0 REGULATIONS 2.1 GENERAL PROVISIONS 2.1.1. Applicability The Regulations define the requirements allowing eligible businesses and attractions to obtain tourism signage on County road right-of-ways in approved site locations. Tourism signage shall be located only where sufficient space for signs occurs along a route that will lead motoring tourists to their destination in a reasonably direct manner. 2.2 PROGRAM ADMINISTRATION The County of Elgin's Economic Development department and Engineering Services shall jointly administer and implement the Elgin tourism signage program in the following areas: Department of Economic Development i) Approval or denial of tourism signage applications; ii) Approval of signage symbol and content; iii) Collection of fees and payment terms for tourism signage; iv) Receipt and refund of payment for tourism signage; -4t7 Engineering Services v) Approval of signage locations; vi) Supply of tourism -oriented directional signage; vii) Erection and removal of tourism signage along County road rights -of way; viii) Replacement of signage; and ix) Removal of signage not consistent with this policy. 2.3 ELIGIBILITY CRITERIA The following requirements must be met to be eligible to obtain tourism signage on Elgin County road rights-of-way: Only touirist-based businesses Ilocated in the County of IC:] in M1 be peirnitted to circa to uirisnr signage on County it n n lloweveir, to uirisnr ......based businesses Ilocated in the ty of t Thomas may make n wirtten nLLcnll to the Ccncirnll (Manager of IC:'c n nriin Devecl Lnicnt ifextenuadng ciirc unrn nnncn warrants County signage ii) Only tourist -based businesses and facilities listed in Appendix "A" will be permitted to erect tourism signage on County roads. ilii Ony touiriinni...based ° uniincnncn that nirc mcm° cirri . IC:: iin County Touiriinni nirc c iiia° c fbir to uirisnr signage iv) The tourist -based operation and/or facility must be accessible by a road open to the general public. v) A seasonal tourist operation must be open during a specific season with set days and hours of operation; no indeterminate tourist operation is eligible for tourism signage. vi) The tourist -based operation must have a reception structure such as a controlled gate, staff reception and orientation point or permanent interpretation panels or displays and have adequate off road parking. vii) The operation must comply with all applicable federal, provincial and municipal laws and regulations. viii) The tourism signage must not detract or interfere with other traffic control devices. ix) The signage must not interfere with visibility at intersections or entrances. 2.4 SIGNAGE CRITERIA 2.4.1 Type of Signage Elgin County tourism operators will have the opportunity to acquire (2) classifications of tourism directional signage: Type 1 Size: 240 cm x 60 cm Location: Along county rural roads with posted speed limits greater than 60 kilometres per hour, within 1.0 metre of property line and not in front of an existing residential land use. The County determines the exact locations. Type 2 Size: 90 cm x 70 cm Location: Along county urban roads with posted speed limits Ilcss than cir eq unll to 60 k ll nrietrcs Lcir Ilho uir, at edge of shoulder rounding in urban areas and in boulevard in urban areas. The County determines the exact locations. 2.4.2 Design Elgin County tourism directional signage will project a consistent design and image that will be easily identifiable by County road users. a) Elgin County tourism directional signage will contain the following design elements; A white reflective header with a full colour engineering grade reflective logo and tagline identifying Elgin County at the top of the sign (applies to first sign only). The principle body of the sign will be a blue background with engineering grade white reflective legend and border; The sign legend will be a maximum of two lines using Highways font, with one symbol as an option; b) The content of the sign legend shall be limited to the identification of the business by its operating name, the mileage to the business and a directional arrow. c) All sign legends are subject to the approval of the Department of Economic Development. d) Standard General Service Symbols and white Recreational Cultural Interest Symbols as displayed in the MUTCD (Manual of Universal Traffic Control Devices), as revised, maybe used to indicate a general class of business. When symbols are used, they must be contained entirely within the border of the legend. If a symbol does not exist for the class of business, no symbol will be included on the sign. e) No business logos or trademarks may be used in the tourism signage legend. 2.5 SIGN AND SITE SELECTION CRITERIA a) The location of other official traffic control devices shall take precedence over the location of tourism directional signage. b) The maximum distance allowed to the tourism business from the sign location is 30 km. c) A maximum of three Type 1 tourism signs shall be placed on one post location, with the Elgin County logo, branding sign at the top of the first sign. d) For the direction of traffic when approaching an intersection where more than one tourism directional sign is located, the order of the tourism sign shall be; • First, businesses signed for the left direction; • Second, businesses signed for the right direction; e) Where the total number of tourism signs to both the left and right are less than the maximum allowed for a double post location, the signs will be accommodated in one location. When tourism signs are located in one location, the order of the signs shall be; • Top, businesses signed for the left direction. • Bottom, businesses signed for the right direction. -3- 49 f) A maximum of nine Type 1 Tourism Signs (3 post locations) will be placed approaching any intersection. Due to sign congestion or other circumstances, Elgin County's Engineering Services, however, may limit the number of structures. A touirisni o cirntoir has the o don ofbeing Ilnnc on n waidng Iliist f'oir the desured ocadon irk' the Il::n iincciriin cervices deteirniines that n iruct uirc/Ilocadon is not ava llnbe g) Position, height and lateral clearance of tourism signage shall be in accordance with the Ontario Traffic Manual and County Signing Standards. Appendix "B" provides illustrative diagrams as follows: Diagram I. Illustrates typical tourism signage layout. Diagram II. Illustrates location of tourism signage. h) The Economic Development department shall give notice of their intention to the Tourism Operator, then will remove permitted tourism signs in the event of the following: • The location of tourism signage is needed to be utilized for roadway purposes or activities including construction, reconstruction, or maintenance; • The tourism operator is no longer in operation; • The tourism operator declines payment thus renewal of signage; • The location of a tourism sign endangers the health, safety or welfare of the public. i) When a tourism sign is removed and cannot be re -erected at an approved substitute location, the tourism operator shall be entitled to an appropriate pro -rata rebate of that part of paid annual fees applicable to the remainder of the term. j) All installation, removal and maintenance of tourism signage will be performed by Engineering Services or an approved contractor. At no time shall the tourism operator enter upon County road right -of ways for such purpose or perform any such activities within the roadway right-of-way. k) The granting of tourism directional signage does not convey any rights, title or interest to the County road rights -of -ways. 2.6 APPLICATION PROCESS Every tourist operator must apply to the Elgin County Department of Economic Development for tourism directional signage to be located on a County road right-of-way. No approval of application or sign installation will occur unless all requirements and criteria for eligibility have been satisfied. 2. Application packages can be obtained from the Department of Economic Development or the Elgin County Tourism web site, www.elgintourist.com. 3. All applications must be received by the County Department of Economic Development by November 1" of each year. 4. Any sign authorized by November 1" will be installed in May of the following calendar year. 5. Sign approvals shall be affective June 1 of each calendar year through May 31 of the following calendar year. -4- 50 6. The effective date of applications delivered by mail or facsimile shall be the date and time of receipt by the County Department of Economic Development office rather than the date of mailing or the stated date on the application. 7. The Department of Economic Development will act promptly in the denial or approval of any tourism sign application. The Department of Economic Development shall deny applications which do not comply with this policy. 8. Engineering Services will review the proposed sign location. If the sign location is not approved they will contact the tourism operator with an alternate sign location. 9. The applicant shall provide to the Department of Economic Development a complete application form. 10. The Department of Economic Development may reject any application which is incomplete. 11. During any annual sign authorization period, any approved application any approved applicants shall have the right to request a change to their tourism sign, at their expense, provided that the changes conform to the regulations. Any changes to signage for any given location after approval of change request will result in the user paying any and all actual costs associated with the change in addition to paying the annual user fee. 2 Natouirist operator Ihaving it v 11 fbir an exisflng sign seeks to chainge that sign at the beg�nn�ng ofthe next fb�HoMng annua�� peirbd, then that touir�sni operator sha�I app��y fbir appirova11 ofthe new ign and, subject to the it vino bellow, shaII be t niiU fbir and pay to lllll]gin County any and aII costs fbir fabiricadon and installHadon ofthe new sign in rdon to the IHcaN urn a 11 useir F� pirovided that, ifthe touirist operator has been a pairflc�pant �n the s�gn program fbir the thiree consecutive years niinie6ate�y pirece6ing, then the touirist operator its not it niiU fbir and not requiired to pay those fabiricadon and install) don costs 3 Natouirist operator seeks to re- nt it the signage program, that touirist operator shaII make appHcadon in the inoirma:� uirse and subjectto the it quiir mint above and, in rdon to any appIlicaNe annuall useit fee but subject to the it viso bellow, sIhaIII pay r-entiry fee equall t ing� fabiricadon and install) don chairge then in eff'ect' pirovided that the wild touirist operator shaII not be t quiir to pay that ire-entiry fee if that touirist operator had been a pirbir pairticipant in the signage program fbir a peirbdofat IIeast 14. Engineering Services will not permit any signs to be located along local municipal roads, only County roads. 15. If a tourism operator qualifies for tourism directional signage but is observed by County staff that there are existing operational problems created by the business, the applicant will be responsible to correct, at their expense, such problems as a condition of the sign(s) approval. These observed operational problems shall be items such as, but not limited to, the following: 1. Access improvement — throat width 2. Radius 3. Relocation of access 4. Reduction in the number of access points 5. Provision of parking prohibitions on an adjacent roadway(s) -�1- 16. Upon approval of the tourism signage application by November 1st, the sign will be installed in May the following calendar year. The sign remains property of the County of Elgin. Tulle Couinty reservesthe rigIhtto c iiia cel tulle Ipro, rarn. 2.7 EXEMPTION - Non-profit Organizations Upon a satisfactory demonstration of submitting proof of being a non-profit tourism operation, as listed in Appendix "A" and certification showing registration as a non-profit entity, and/or provide satisfactory evidence with their application, which, in the determination of the Economic Development Department, will be eligible for the grant, the Elgin County non-profit organization can apply to County Council for a tourism grant of $150.00 per sign. Elgin County Council will grant a maximum of two tourism signs per non-profit tourism operation. Non-profit tourism operations also have the option at any time to enter into the tourism signage user fee schedule at the expense of the applicant. 2.8 USER FEE SCHEDULE The Fee Schedule is attached as Appendix "C. The Department of Economic Development will only accept payment for tourism directional signage fees in the form of cheques, money orders or certified funds. The Department of Economic Development shall not accept any payment in the form of cash and shall not be responsible for the transmittal of cash payments. 2.9 ANNUAL RENEWAL The annual User Fee is due by March 30th of each year in order to maintain the presence of signage. Notification of required payment for renewal of Elgin tourism directional signage will be mailed by the County of Elgin up to 60 days prior to the expiry date of the permit/agreement. The tourism operator shall submit full payment according to the fee schedule. If full payment is not received by the due date of March 30th, the tourism signage will be removed. 2.10 EXPIRY In order to maintain the presence of the sign, tourism operators must have paid the annual user fee by March 30th of each calendar year. However, the County reserves the right to cancel the program at the time of renewal. 2.11 Withdrawal A tourist operator shall have the right to withdraw from the signage program, effective May 31 of each calendar year. Any existing sign authorized for that tourist operator shall be removed by the Department of Engineering Services no sooner than seven days prior to the effective date of withdrawal. 2.12 Application for Re -Entry A tourist operator who previously had been a participant in the Signage Program is entitled to apply for re-entry into the said program at any time, subject to the restrictions set forth in section 2.6 above. -6- 52 Appendix ""A" Tourism Operations Eligible for Directional Signage ■ Antique Dealers ■ Banquet Halls ■ Boat Launches ■ Boat Rentals and Charters (canoes, kayaks, sailboats, rowboats, motorboats) ■ Campgrounds ■ Casinos ■ Conference Centres ■ Cultural Centres ■ Destination accommodations, resorts, and inns ■ Equestrian Facilities ■ Farm -based Tourist Attractions ■ Farmers Market's ■ Fishing ■ Golf Courses (Open to the Public) ■ Hotels & Bed & Breakfasts ■ Interpretive Centres ■ Live Theatres ■ Major Tourist Attractions ■ Major Sport Facilities ■ Marinas ■ Motor Speedways ■ Raceways ■ Restaurants or Foodservice Establishments* ■ Shopping Store Locations* ■ Skiing ■ Sports Fields ■ Swimming Pools ■ Wineries ■ Zoos *IBusfiness east be uiniqueto Couinty. 93 Appendix ""A" - continued Elgin County Non -Profit Tourism Operations Eligible for Directional Signage Non-commercial (non-profit /community owned) operated tourism attractions that provide visitors with an experience in Heritage or Historical, Recreational, Entertainment, Natural, Cultural, Education activities, A categorized listing of qualifying non-profit operation types are included below, ■ Archives ■ Arena and Community Centres :Y . /. LLµ stirii ' ■ Churches ■ Conservation Areas ■ Hiking Trails ■ Historic Sites; Historic / Heritage Buildings ■ Federal Parks ■ Libraries ■ Murals ■ Museums ■ Parks ■ Public Arts Organizations/Galleries ■ Points of Interest; Plaques ■ Provincial Parks ■ Public Beaches ■ Picnic Areas ■ Scenic Lookouts/Natural Attractions ■ Tourism Information Centres ■ Tourism Related Associations ■ Municipal Airports *IMust Illk e a io ec z ` iiin iiia ed designated&rea lkz ilium zu iiir"� iiiiciiii 111 1111 i t , -8- 54 APPENDIX "B" COUNTY OF ELGIN TOURISM SIGNAGE q.1.11115711 Pro,gressive by Nature 1s'le 55 105cm 15cm (min) NOTES: TYPE 1 1. SIGNS TO BE INSTALLED WITHIN 1.0 METER OF PROPERTY LINE. 2. SIGNS TO BE INSTALLED ON RURAL ROADS WITH >60KM/HR SPEED LIMITS. TYPE 2 1. SIGNS TO BE INSTALLED ON URBAN ROADS WITH <60104/HR SPEED LIMITS. 2. SIGNS TO BE INSTALLED AT EDGE OF SHOULDER ROUNDING IN URBAN AREAS AND IN BOULEVARD IN URBAN AREAS. 3. TYPE 2 SIGNS WILL BE AVAILABLE ON A FIRST COME FIRST SERVE BASIS ALL SIGN LOCATIONS TO BEAPPROVED AT THE OF THE ENGINEERING DEPARTMENT Appendix '"C" User Fee Schedule for Directional Signage Type 1 Size: 240 cm x 60 cm urn a 11 useir f'ee $150 00 pkis appHcaNetaxes, pear sign The t :,uirisn i operator must be a mmb r �t' IllllllIgin County To uirisn i��� A non-profit organization that is successful in obtaining a tourism signage grant of $150.00 will not have to pay an annual user fee; howeveir, in must be a mmlb r t' IlllllhIgin County To uiriisrel NotTouirisni nien 11 eir hcost $100 00 peir year pkis appHcaNetaxes Type 2 Size: 90 cm x 70 cm IMI ua.I useir f' 0 00 pkis appHcaNetaxes, pear sign The t :,uirisn i operator must mmb r �t' IllllllIgin County To uirisn i��� A non-profit organization that is successful in obtaining a tourism signage grant of $150.00 will not have to pay an annual user fee; howeveir, in must be a mmlb r t' IIIIIIIII!Igin County To urisn . NotTouirisni nien 11 eir hcost $100 00 peir year pkis appHcaNetaxes NOTE; The sign costs are staff estimates and are subject to change based on actual costs -10- 56 APPLICATION FORM FOR ELGIN COUNTY TOURISM SIGNAGE NAME OF APPLICANT: ROAD NO.: TITLE: LOCATION: LEGAL NAME OF BUSINESS: SYMBOL: TYPE OF BUSINESS: DISTANCE: FULL BUSINESS ADDRESS: POSTAL CODE: CONTACT INFORMATION: Tel. No.: ( ) Fax No.: ( ) Email: MEMBER OF ELGIN COUNTY TOURISM? ❑ Yes ❑ No IIC IIS i� Coe IIC 01°°°° [EACH VIII C IIIA III $150 °° °° IIIIIIL...III IIC..IIL...IIC.... IIC IIC....S(13% IIS IIC IIC....III�Z u(IIC.... I�Z APPI...III IIIA IIC , IImt is IIC IIC..IIC.... IIIIII4 COt.flI IIC mt.JIII�ZIIIII ($100°° 13% II""'IIC"" 114IIC;;111'°Z "'u(IIC:: III' ** NOT-FOR-PROFIT ORGANIZATIONS LOCATED IN ELGIN COUNTY, ARE ELIGIBLE FOR A GRANT OF $150 PER SIGN (2) EACH YEAR. PLEASE CONTACT ECONOMIC DEVELOPMENT AT 519-631- 1460 EX. 164 FOR INFORMATION. ** ** NO SIGNS WILL BE PLACED DIRECTLY AT AN INTERSECTION AND ENGINEERING SERVICES WILL HAVE FINAL DISCRETION REGARDING EXACT LOCATION OF SIGNS" LOCATION OF PROPOSED SIGN ROAD NO.: ROAD NAME: LOCATION: COMPLETE CONTENT OF SIGN'S LEGEND SYMBOL: ARROW: DISTANCE: ** IF MORE THAN ONE SIGN IS BEING REPLACED OR PURCHASED PLEASE INDICATE LOCATIONS FOR EACH SIGN ON THE FOLLOWING PAGE. ** -1- 57 LOCATION OF PROPOSED SIGN ROAD NO.: ROAD NAME: LOCATION: COMPLETE CONTENT OF SIGN'S LEGEND SYMBOL: ARROW: DISTANCE: LOCATION OF PROPOSED SIGN ROAD NO.: ROAD NAME: LOCATION: COMPLETE CONTENT OF SIGN'S LEGEND SYMBOL: ARROW: DISTANCE: LOCATION OF PROPOSED SIGN ROAD NO.: ROAD NAME: LOCATION: COMPLETE CONTENT OF SIGN'S LEGEND SYMBOL: ARROW: DISTANCE: LOCATION OF PROPOSED SIGN ROAD NO.: ROAD NAME: LOCATION: COMPLETE CONTENT OF SIGN'S LEGEND SYMBOL: ARROW: DISTANCE: TOTAL NUMBER OF SIGNS TOTAL FEE DUE BY MARCH 30TH (+ 13% HST) (PLEASE MAKE ALL CHEQUES PAYABLE TO THE COUNTY OF ELGIN) -2- 58 ** PLEASE INDICATE HOW YOU WOULD LIKE YOUR ORGANIZATION'S NAME TO APPEAR ON THE SIGN USING THE DIAGRAM BELOW. ** Elgin' Pf4u�,,,wwoha, , aw (aw�wa+f'y "PLEASE NOTE THAT SIGNAGE LOCATED IN URBAN AREAS WILL NOT INCLUDE SYMBOLS" -3- 59 F��sNmlg� TYPE 1: Size: 240 cm x 60 cm (Rural) TYPE OF SIGNAGE REQUESTED TYPE 2: Size: 90 cm x 70 cm (Urban) *Please see Signage Policy for additional details TYPE 1 SIGNAGE ❑ TYPE 2 SIGNAGE ❑ ** PLEASE INDICATE HOW YOU WOULD LIKE YOUR ORGANIZATION'S NAME TO APPEAR ON THE SIGN USING THE DIAGRAM BELOW. ** Elgin' Pf4u�,,,wwoha, , aw (aw�wa+f'y "PLEASE NOTE THAT SIGNAGE LOCATED IN URBAN AREAS WILL NOT INCLUDE SYMBOLS" -3- 59 F��sNmlg� It is important for applicants to note that regulatory, warning, and information/directional signs take precedence on Elgin County roads. Elgin County's Engineering Services department will follow all regulations set out in the Ontario Traffic Manual, when determining signage locations. It is also important to note that the County of Elgin is committed to reducing signage pollution and maintaining the safety of motorists and pedestrians and therefore no signs will be placed in "built up" areas, villages and hamlets, for example in downtown Port Stanley. County of Elgin Engineering Services will also limit the number of sign structures to a maximum of three or less at any given location. In Rural areas Type One signs may not: • Be placed in the regulatory or warning sign safety area • Be placed in front of residential property • Detract or interfere with other traffic control devices • Interfere with visibility at intersections or entrances • Interfere with pedestrian traffic • Interfere with sidewalk snow removal Engineering has final approval of sign locations In Urban Areas Type Two signs may not: • Be placed within 100m of an intersection • Be placed in front of residential property • Be placed in a downtown business area • Detract or interfere with other traffic control devices • Interfere with visibility at intersections or entrances • Interfere with pedestrian traffic • Interfere with sidewalk snow removal Engineering has final approval of sign locations. I have read and understand the conditions above: DATE: APPLICANT SIGNATURE -4- TERMS AND CONDITIONS The Applicant acknowledges and agrees as follows: 1. That no sign shall be erected pursuant to this Application save and except for such sign as specifically approved by the County of Elgin pursuant to this Application process. 2. That, at all times, the sign(s) erected pursuant to this Application shall remain the property of the County of Elgin, that the Applicant herein at no time acquires any ownership interest in such sign(s), and, furthermore, that any fee paid by the Applicant pursuant to this Application constitutes a user fee authorized at law pursuant to the Municipal Act, 2001 (Ontario) and the By -Laws for the County of Elgin. 3. That the Applicant shall pay to the County of Elgin all annual fees associated with this Application or any renewal thereof prior to the 30th day of March of each calendar year, which fees shall be refunded, in whole or in part as the case may be, in the event that the permission sought by the Applicant for erection of any sign(s) is refused or, if granted, is terminated pursuant to paragraph 6 below. 4. That, subject to paragraph 6 below, any permission for the erection of sign(s) granted pursuant to this Application or any renewal thereof shall expire annually on the 30th day of March of each calendar year and, in the event of non -renewal of such permission by payment of required fees on or before such date, permission for such sign(s) expires and such sign(s) shall be removed by the County of Elgin, such removal to be made without further notice to or claim to damages by the Applicant. 5. That the County of Elgin reserves and shall have the unfettered right and discretion to refuse either any Application for erection of any sign(s) or any renewal thereof, in which latter circumstance the permission for such sign(s) expires and such sign(s) shall be removed in accordance with paragraph 4 above. 6. That the County of Elgin reserves and shall have the unfettered right and discretion to terminate the permission granted herein for erection of any sign(s) in the event that the public highway adjacent to such sign(s) is closed or otherwise subject to detour for more than ninety consecutive days, in which circumstance Elgin shall refund to the Applicant a proportionate share of the annual fee paid to Elgin by the Applicant. 7. That, during the term of any annual permission granted pursuant to this Application or any renewal thereof, the Applicant seeks and is granted permission to alter the content or location of any sign(s) as erected, then and in such event and prior to the erection of such altered sign(s), the Applicant shall pay Elgin all costs and expenses to be incurred by Elgin in connection with the fabrication and erection of such sign(s). -5- 61 8 ff aunt Apphcaiint Ilhaviii ig all 11 foir ain eksbin g sigin seeks to chiainge thiat sigiin at thie oegiii niinJiing of thie inext fdbwliing aiiniinuall IIoii-lied, thieri thiat touii-Bsirn opeiiratoiirsh4l appIy foir all 11 of thie inew sigiin aurid, subpect to thie Iloiiroviso IIoFw, sh4l be iirespoiinsdNe foir aurid pay to ' gliin County ainy aind aIl costs foir fabiilcaboiin aind iinstaIHaboiin of thie inew Aligiin in addboin to thie apphcSII Ne aiiniinuall useir fee, IIoirovded thiat, iif thie Apphcaiint Ilias Fein a paii-b6paint iin IIoirogii-arn foir thie thio- ee coince cutiveyeairs imirneiiat6 Iloireceding, thieri thie touilst opeii-atom lis unot iirespoiinsdNe foir aurid unot i"eqUire d to II ay thiose fall ii-icaboiin aurid liunstalHaboiin costs 9 ff ain Apphcaiint seeks to ii-e.einteir thie Ii image IIoirogii-arn, thiat Al1hcaiint sh4Hl imake all phcatbiin iiin thie iinoiirirnallcourse aurid subpect to thie ii-eqUirerneints above aurid, ii in addtbin to ainy apphcSII Ne aiiniinua�l useir fee IIout subpect to thie Iloiiroviso IIoFw, sh4Hl pay a ureeintiry feeequa�I to a sIiing�e fabii-icatbiin aur liunstalHatbiin chiaii-ge thier iiin effect, IIoirovded thiat thie sad touii-list opeii-atom sh4Hl unot II F" ii-eqUired to II ay thiat ii-eeintiry fee iif thiat Al1hcaiint Iliad beein a Iloirbir IIoaiirtldpaiint iinage Iloirogii-arn foir a IIoii-lied of at IIeast thio- ee ince .Ave yeairs I Ili,% 0:9 I Ili,% 0:9 APPLICANT SIGNATURE ECONOMIC DEVELOPMENT a m. W, '35. Antt.,ii.n 36. P,twry lill�l la 1 3. F,.itIV.9g,. St -d 4. F— 5. G.lf 6 r- 10 B.at Ljua..,h 11. D—hill Skling 12.,9kall,q 13. Fi,h H.h.h.,y 63 a 20 A-.—d.fl- 27. Ser—h..ing 24. Cl... C—ty Skiing III In mopl. "Y,.p E�, REPORT TO COUNTY COUNCIL FROM: Alan Smith, General Manager of Economic Development DATE: October 3, 2016 SUBJECT: Elgin Economic Development Advisory Group: Revised Status INTRODUCTION: During its May 28th, 2013 meeting, County Council approved the Terms of Reference for the formation of the Elgin Economic Development Advisory Group (EEDAG). EEDAG provides advice to the Economic Development department from a local municipal and business association perspective on the department's programs and strategies. Due to the disbanding of many of the area's chambers of commerce, and with the department's strategies in place, the need for EEDAG to remain a Committee of Council is no longer required. DISCUSSION: EEDAG has been meeting for approximately three years. During this time, EEDAG has played an advisory role in the updating of the department's economic development strategy and marketing plan, and provided input for the development of the successful Elgincentives Community Improvement Plan initiative. EEDAG has also fostered effective and enhanced communication between the Economic Development department and municipal partners which has enriched regional and local economic development. Although EEDAG has accomplished a great deal, it has become apparent that the input required from EEDAG, that is advisory in nature, is not formally required as the strategic programing and marketing framework for the department are in place. Furthermore, the composition of EEDAG has been changing given the disbanding of various chambers of commerce throughout the County — Otter Valley, Dutton, and West Elgin — and the difficulty of obtaining representation from other organizations. This change in composition effectively leaves EEDAG consisting of the local CAOs and representatives from County Council. Given this composition, the department can obtain the same local municipal input from meetings with local CAOs that are already held on a quarterly basis. If input from the business community is also required, meetings of EEDAG can be held on an as need basis. In other words, EEDAG would be an Ad Hoc committee rather than a formal Committee of Council; with the appropriate individuals or groups being appointed by the General Manager of Economic Development to deal with a certain strategic issue or plan. Recommendations from EEDAG will be brought forward to County Council for its input. CONCLUSION: Over the past three years EEDAG has played an advisory role in assisting County Council meet its economic development objectives. However, with the change in the composition of EEDAG and having the current strategies in place, the mandate of EEDAG can still be accomplished by changing its status from a Committee of Council to one that is Ad Hoc in nature and continuing to consult local CAOs at regularly scheduled meetings, and bringing recommendations to County Council for consideration. RECOMMENDATION: THAT Elgin Economic Development Advisory Group be evolved to an informal Ad Hoc Committee as described in the October 3, 2016 report. All of which is Respectfully Submitted Alan Smith General Manager of Economic Development 65 Approved for Submission Mark G. McDonald Chief Administrative Officer ry m urrn lef, I"I REPORT TO COUNTY COUNCIL FROM: Katherine Thompson, Marketing & Communications Coordinator Alan Smith, General Manager of Economic Development DATE: September 30, 2016 SUBJECT: 2016 International Economic Development Council Award INTRODUCTION: Elgin County Economic Development was presented with a Silver Award in the New Media category from the International Economic Development Council (IEDC) for its 2015 "Where in Elgin?" Facebook Video Contest. The award was presented at the IEDC annual conference in Cleveland, Ohio on September 27, 2016. DISCUSSION: The IEDC Excellence in Economic Development Awards recognize the world's best economic development programs and partnerships, marketing materials, and the year's most influential leaders. The awards honour organizations and individuals for their efforts in creating positive change in urban, suburban, and rural communities. Elgin County received recognition for the 2015 "Where in Elgin?" Facebook Video Contest. The "Where in Elgin?" Video Contest was a campaign designed to engage Elgin County's social media followers through the use of video content. A Go -Pro camera was used to film different local tourist attractions over the course of 15 weeks and social media followers were encouraged to guess the featured locations for the chance to win prizes. Elgin County was able to significantly increase engagement on its social media platforms while simultaneously highlighting the area's great local tourist attractions and businesses. Over the course of three months the "Where in Elgin?" videos were viewed over 39,000 times. The campaign was so well received that it was continued during the summer of 2016 with increased success. Elgin County Economic Development plans to bring the campaign back again in 2017. To -date Elgin County has been the recipient of eight awards from the International Economic Development Council and two honourable mentions. In total Elgin County has been the recipient of 27 awards from IEDC, the Economic Developer's Council of Ontario (EDCO) and the Economic Development Association of Canada (EDAC). CONCLUSION: Winning awards at a international level is not only an honour for Elgin County but a profile builder as well, a way in which Elgin can distinguish itself from its peers in a competitive industry. These awards are a reflection of County Council's commitment to the promotion, growth and development of business in Elgin County. RECOMMENDATION: THAT the report titled "2016 International Economic Development Council Award" dated September 30, 2016 be received and filed. All of which is Respectfully Submitted Katherine Thompson Marketing & Communications Coordinator Approved for Submission Mark G. McDonald Chief Administrative Officer Alan Smith General Manager of Economic Development 67 ,,urrr m/1 N REPORT TO COUNTY COUNCIL FROM: Steve Evans, Manager of Planning DATE: September 13, 2016 SUBJECT: Final Approval for a Plan of Condominium Prespa Construction Ltd., Part of Lots 9, 10, 11, 12, 13 & 14 South of Erie Street and part of Lot 15 west of Sydenham Street, Registered Plan 117 Former Village of Port Stanley Municipality of Central Elgin County of Elgin File No.34-CD-07001 INTRODUCTION: This report is to advise County Council that final approval was given for a plan of condominium in the Village of Port Stanley on September 13, 2016. (see attached map) DISCUSSION: This plan of condominium comprises 15 units for single detached dwellings. The application was submitted to the Ministry of Municipal Affairs and Housing on August 2, 2007 and was granted draft plan approval on July 11, 2008. The plan was appealed to the OMB which resulted in a revised draft plan and conditions in 2012. The Ministry transferred approval authority to the County of Elgin in November 2013 which required the County to take carriage of this file and clear all conditions and grant final approval. The subject lands are located in the Village of Port Stanley and they will be developed on full municipal services. The County has received a clearance letter from the Municipality of Central Elgin. The Ministry of Culture, Kettle Creek Conservation Authority and Canada Post provided their clearances earlier in the process. These letters indicate that all conditions of draft approval have been satisfied. In accordance with By -Law No. 13-28 the Manager of Planning has been given the authority to approve final plans of subdivision once all of the conditions of draft plan approval have been met and after clearance letters have been received. CONCLUSION: This report is to advise County Council that final approval of this plan of subdivision was granted and the plans were signed by the Manager of Planning on September 13, 2016 and forwarded to the Elgin Land Registry Office for registration. The Municipality of Central Elgin and the developer's solicitor have been notified. RECOMMENDATION: THAT the report titled "Final Approval for a Plan of Condominium, Prespa Construction Ltd.,' in the Municipality of Central Elgin from the Manager of Planning dated September 13, 2016 be received and filed. All of which is Respectfully Submitted Approved for Submission Steve Evans Mark G. McDonald Manager of Planning Chief Administrative Officer I i 4, I Legend Condominium Plan Condominium Plan Edith Cavelliv .l in Central Elgin Prod ort ey Prckie tion. NATE g3 'CD"i`M Z4sne l7. 'Date. epte bea• 1;3', 01 MSL°(I1IIA,II"'R Thais drmving is a eiffier a legal✓'`v ncorded Municipali!y qtCentralElginmap nor a survey and hv carat intended to be used as ern a EDM CAVELL BLVD MY A tIFFF r FM P / of HI'v ) �q p v r ,a�,2 m Legend Condominium Plan Condominium Plan Edith Cavelliv .l in Central Elgin Prod ort ey Prckie tion. NATE g3 'CD"i`M Z4sne l7. 'Date. epte bea• 1;3', 01 MSL°(I1IIA,II"'R Thais drmving is a eiffier a legal✓'`v ncorded Municipali!y qtCentralElginmap nor a survey and hv carat intended to be used as ern a E�, REPORT TO COUNTY COUNCIL FROM: Rob Bryce, Director of Human Resources DATE: October 4, 2016 SUBJECT: Employee Group Benefits— Proposed Market Review INTRODUCTION: The County of Elgin's group benefit program is underwritten by Manulife Financial and is subject to renewal on March 1, 2017. It is timely to market the program ahead of the 2017 renewal to ensure the most competitive costs. Typically, timely marketing of a group benefits program will generate competitive proposals. The group benefits program was last marketed in conjunction with the 2012 renewal. HR staff expects to present marketing results for the Council's consideration in January 2017. The purpose of this report is to inform Council of staff's rationale for going to market at this time. DISCUSSION: The County is part of a larger benefits consortium, which includes most County partner municipalities representing a total of approximately $ 2.3 million in annual premiums. Annual premiums for the County of Elgin are approximately $1.1 million with the extended health and dental representing 74% of total cost. $23 �R7 7F,9 $197,448 iii LTD hid EHC :-J ©ental Based on the first nine months of claims experience for the extended health and dental, combined with an assessment of the life and LTD benefits, it is anticipated the County of Elgin will see an overall increase of 12.6% with Manulife for 2017. This is far in excess of 71 the past five years of average actual experience which is approximately 3.0%. As a result, it would be appropriate to market the program to obtain the best rate for the County of Elgin and participating partners. The group benefit program for the County of Elgin is broken down into two main components, based on the underwriting arrangements that apply to each, as follows: Life Insurance and Long Term Disability: These are underwritten on a partially pooled, partially experience rated basis. The rating of these benefits takes into consideration the overall performance of the insurer's pool, changes in employee demographics and the claims experience for the overall consortium. All participating partner municipalities are combined for rating purposes. Extended Health Care and Dental: These are underwritten on a fully experience -rated basis. Rates are established based on the financial results generated by the paid premium and paid claims experience for the year. Extended Health Care being the highest cost benefit has various cost drivers. Typically increased paramedical utilization and the impact of specialty drugs will contribute to escalating costs. Such costs are also driven by the increasing cost of "stop -loss" insurance. This is a pooling arrangement designed to pay for drug claims typically associated with catastrophic illness or injury in excess of $15,000 per year per person. With the introduction of new and more expensive drugs it is not uncommon to find very large drug claim amounts charged to the plan. CONCLUSION: Extended health care costs continue to rise as utilization increases and more expensive drugs are introduced in the market. Prudent steps are necessary to mitigate exposure to increased costs. It is likely that going to market for the first time in 5 years will assist the County in addressing this financial challenge. RECOMMENDATION: THAT the report titled "Employee Group Benefits — Proposed Market Review" dated October 4, 2016, be received and filed. All of which is Respectfully Submitted Approved for Submission Rob Bryce Mark McDonald Director of Human Resources Chief Administrative Officer 72 m/1 N REPORT TO COUNTY COUNCIL FROM: Rhonda Duffy, Director of Homes and Seniors Services DATE: October 4, 2016 SUBJECT: Homes - Terrace Lodge Security INTRODUCTION: The safety and security of Elgin County Homes' staff, resident and visitors has been promoted by County Council as evidenced through many security enhancements authorized by County Council. DISCUSSION/CONCLUSION: Numerous safety features have been installed at the Homes over the past several years such as fobbed/electronic access systems; wander alert, security cameras, etc. These systems have proven effective and important to the on-going safety of residents, visitors and staff. A multi-year implementation plan for adding security cameras across the homes has been cost effective from a budgetary perspective and to date; the homes are nearly complete with camera installations. Additional steps necessary to address the potential for workplace violence issues have been taken to enhance the safety of residents and staff in accordance with the expectations of the Long -Term Care Homes Act and recent provincial legislation (Bills 168 and 132) aimed at workplace violence and harassment. Specifically, system improvements which include cameras, monitor and recording device, has been added to Terrace Lodge. In order to fund the additional system, $20,000 has been reallocated from Terrace Lodge Lift funding from the 2016 capital budget. The additional system helps meet critical safety needs to ensure the protection and safety of the homes' residents, staff and visitors. Similar future enhancements at the other County Homes, if deemed necessary, will be planned for through the regular budgetary processes. RECOMMENDATION: THAT the report titled "Homes — Terrace Lodge Security" dated October 4, 2016 be received and filed. All of which is Respectfully Submitted Approved for Submission Rhonda Duffy Mark G. McDonald Director of Homes and Seniors Services Chief Administrative Officer 73 VUo EignVREPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Director of Community and Cultural Services DATE: October 3, 2016 SUBJECT: On-line Charitable Giving Services INTRODUCTION: The County's library branches, museum, archives and long-term care homes have engaged in charitable giving from community donors for many years. These donations are highly appreciated and are always fully acknowledged by staff through a follow-up thank -you letter and charitable receipt. Donations are usually solicited and received through very traditional means such as in-person giving or through cheques received in the mail. However, County departments currently do not have the means to accept charitable donations through on-line sources even though on-line charitable giving now constitutes a significant portion of total charitable giving in Canada. Therefore, it is prudent to extend the County's charitable giving strategy to include an on-line component. This report seeks Council's authorization to create an on-line presence for charitable giving by utilizing the services of a third -party provider. DISCUSSION: County departments have been the beneficiaries of charitable giving for many years, often directed to a particular program or service. For instance, the library receives regular donations towards its annual Summer Reading Club as a result of letters mailed to the local business community. Long-term care homes often receive donations for life enrichment, entertainment or palliative care measures (as examples) through estate giving or in appreciation for the quality of care received by a loved one. These traditional approaches remain very effective and will continue for many years to come but staff feel that these efforts should now be augmented by offering an on-line option. Most charities, especially those without professional fundraising staff, utilize the services of an external provider with the technical capacity and appropriate security protocols to handle on-line donations. One such service that many charitable organizations use is Canada elks. CanadaHelps specializes in assisting charitable organizations of all sizes to maximize giving by providing an easy-to-use interface and technical infrastructure to accept donations via credit card, Interac or through PayPal. In exchange for a modest transaction fee of between 3.5% and 5%, the service handles all aspects of the donation, including issuing of receipts and acknowledgement of the donation. Funds are deposited with the organization either through weekly electronic fund transfers or monthly cheques. Donors also provide the service with expressed consent to collect their personal information, thereby satisfying provisions under the Municipal Freedom of Information and Protection of Privacy Act. 74 CanadaHelps is a not-for-profit entity that prides itself on keeping transaction fees low to maximize benefits for Canadian charities. Only charities with a registered number can utilize its services. At the moment, the Elgin County Library and Elgin County Museum both have charitable numbers and would be in position to proceed pending Council approval. Staff have determined that archives could receive donations through the library's account as has always been the case with traditional donations. However, the County's long-term care homes do not have a charitable number but rather use a provision in the Municipal Act to accept donations. CanadaHelps has confirmed that the homes cannot proceed immediately as the service is based on authentication through a charitable number. However, staff will investigate with the County's auditor whether it is possible to utilize one of the County's existing numbers or whether it is worthwhile to establish a new number for the homes. The option of on-line donations could play a strategic role in the emerging donor campaign in support of a new facility for Terrace Lodge. CONCLUSION: Many local charities are already successfully using services such as CanadaHelps to facilitate on-line fundraising, including the St. Thomas Public Library and Elgin County Railway Museum. The service can be customized to incorporate branding and any messaging surrounding how donations are used. Utilizing such a service will enable staff to create better awareness about the need for charitable donations to support County programs, facilities or in appreciation for the quality of services provided. It will also allow donors to contribute on a much more passive basis than current methods allow. Staff are seeking Council's general approval to engage with on-line fundraising services as opportunities arise, assuming favourable terms such as modest transaction fees and full administration of receipts are offered. In the short-term, this will include setting up an account with CanadaHelps under the County's existing charitable numbers. RECOMMENDATION: THAT staff be authorized to proceed with on-line charitable giving services subject to the terms and conditions outlined in the report "On -Line Charitable Giving Services" from the Director of Community and Cultural Services dated October 3, 2016. All of which is Respectfully Submitted Brian Masschaele Director of Community and Cultural Services 75 Approved for Submission Mark G. McDonald Chief Administrative Officer Lisa Lyons, Town Cle,rk, Town of AUrora, with a resolution seeking support for the recomrnendat�ion from, the Municipal Summit on, i OlVl3i Reform: Process, and Powers' that the j urisd icfion of' thie OntaBoard (OlV 13) be Hmited to questions, of'law or process and when, consideding appeals,, that the OMB be required to uphold any planning decisions(s) of municipal Councils unless said decisl'�On(s) i's contrary to the processes ane rules set out in legislation. 2. Matt MacDonald, Acting Director of Corporate Services/ClIty Clerk, City of Belleville with a resolution seeking support to eliminate barriers to ernployment opportunities for Certified Crop Advisors and allow Ontario farmers the freedom to engage iin business with the expert of their choice. 3. Craig Kelley, CAO/Clerk, Township of Madawaska Valley with a resOn supporting changes to the parole, systern p roposed in Bill 2 1, Private Member's Bill, An Act, to amend the Ministry of Correctional Services Act �n respect, of parale, Debbie Robertson, CAO (Acting)INfunicipal Cl�erk,, Municipality of Grey Hghlanfds wit�h a resolution seeking support for the Minister of Education to initliate an immediate moratorium on the Accommodation Review Process until a review on the impact schoot closures will I have on: small rural, communities be studied, 5. Lynn Dollin, AMO President with a resolution seeking Council's endorsement in support closing the municipal f1scal gap so all municipalities can benefit from predictable and I i sustainable revenue, to finance the press,ing infrastructure and mulnicipal service need'$, faced by all municipal governments, 6, Jenny Reynaert, Administrator, Town of Aylmer with resolut[ons. seeking support for: a), Walter Ostojic & Sons, new housing deVelopment of the second building! on Brown Street in Aylmer as an -affordable housing project. b), Cherry Street in their developmerit at 10 Wellington Street in Aylmer as an affordable housing project. 76 ,Ax6JW,3RA- Se. pternber 23, 2016 The Honourable Kathleen Wynne Preniler of Ontario Legislative Suflding, Queen"s Pa Toroflto, ON M7A 1A1 I Lsq.71slalevo Services Lisa Lyons 906-726-4771 trill nderk@aUrorz.ca Town o,f Aurora I Go John "fest Way, Box '1000 Aurora, ON L4G 6'I DELIVERED BY ErMAIILTO, 111CIN E!!E017EV"', Septornber 13, 2016, and in'this, regard Council adopted thefollowling resolution: ��11111111 111 111 111 Pill IONIC I � I III I ! I III V 12 F, 1449 4 0, J' Report No. CS16-020, belng: a) That the jurisdiction of the Ontario Municipal Board (OMB) be limited to questilons, of oprocess and, spleccally, when considering appeals, that the OMB be required to uphold any planning decli'sion(s) of municipal councils unle ss sold .NM eclsion(s) is contrary to the processes and rules, set out In legislation; and 3. T'hat a copy of the recommendation be sent to the Honourable Kathlee Wynne,, Premier of Ontario, the Honourable Billf Mauro, Minister of Municipal Affairst Mr. Patrick Brown, Leader of the Progressive Conservative Party, Ms. Andrea Horwath, Leader ofthe New Democrat Party, and all; M embers of Provincial Parliament in the Province of' Ontario; and I ,4. That a copy,of the recornmendiation be sent to the Association of Muni ctipalities of Ontario (AMO), all Ontario municipalities, and the York Regional Chair for considerati on. 77 The Honoure Kathleen Wynne, Premier of Ontario Re: Town of Aurora. Council Resolution of Soptembor 13, 2016 S aptern be r 23, 2 016 Page 2 of 2 The above is for your consideration and any attention deemed necessary,, YDurs sincerely, Lisa Lyons Town Clerk The Corporation of the Town of Aurora Im IMI Rom, W Copy.- The HunourablBill Maluiro, Minister of Municipal Affairs, Mr. Patrick Brown, Leader of the Progressive ConservatIve Party Ms. Andrea Horwath, Leader of the New Demoorafi,c Party All Members of Provincial Parliament in Ontario, Association of Municipalities of Ontado All Ontario Municipalities Mr.'Wayne Emmerson, York Regl Chairman and CEO W Attachment 1 1VIUNICIPAL SUMMIT OMB, REFORM.- PROCESS RECOMMENDATIONS 79 VVIl eacl,i cornrriunity is indeed un[qUe, when it cometo plannpng matters, many of our communities enoourter the sarne !SSLj:es, When Considering development proposals within the, context of approved Official Plans — there is on-going pressure to alter their Official Plans to approve project -specific amendirnent requests, Repeated appeals, to the OMB of Municipal councils'' plarnrng decisions to uphold their Official Plans and deny project -specific amendment requests, results in multiple communities fighting the same fight - wasting untold taxpayer dollars in the, process, It is a lengthy, costly, and frustrating process and one that is clearly notworking. Discussions around the need for OMB reform are not new. As an issue, it has jumped from the, back burner to the front burner and back again many times, over the past two decades, However, despite the, many years of discussion, there has been little material change to the scope of powers, procedures or predictability of decision making of the 01013, Thlis had led to frustration for the key stakeholders in the process, — Municipal leadlers, the devellopment community and -roost iirnportant ­ the residents and communities affected by planning decisions and OMB rUlinc ,js regarding same. OMB processes and scope of power have not kept pace with the changes in municipal planning inecessitated, by the explosion of'growth in our communities. Effective pkinNng requires certainty and predictability in the processes that govern it. What is needed, therefore, is clarity of the rola and scope of power of all those with the authority for decision malking. In light of the pending Provincial review of the OMB, this is an opportune time for elected representatives — those decision -makers, on the, front lines of rnunicilpal planning I- to, work together and advocate for appropriate and effective reform(s), of the OMB. Elected officials from across the ProvMce hove, been asking for change, for a longe time and now, as a result of the SUMMUr on OMB Reform— Prormss andi Powers, have come, together, to identify common goal's and carrimon solutions and to advocate for those changes in, 1planrflng legislation, With reform, it is, hoped that MuNcipallities will have more authority and predictability in local planning decisions. The impetus for the MUniCipal Sun irnit on OMB Reform came from a motion brought forward by Councillor Ton,i Mralkas to Aurora Town Council in January of 20,16 that spoke to the need to address the scope and powers of the, OMB, Subsequent to that, and within the context of the, need for OMB reform, an additional motiion was prat forward jointly by Councillor Michael Thompson and Counciflor Torn Mrakas that spoke to the specific planning issue of devellopment of open space/parkiarrici and the need for criteria against which both municipalities and the OMB can consider when reviewing said development requests, M It was in the context of these two unanimously supported moli that the idea for a Municipal Surn.mit on OMB reform was born, Following quickly, an the heels of the passing of both rnotions, a Municipal Surnmit Planning Working Group was created to begin the work of creating the Surnirni'L The event, held in the Markharn Civic Centre on May 14"', was the result of months, of hard work by -this, dedicated group of 17 elected officials, from 12 municipalities across the G7A, The Municipal Summit was a; unique event; a grass roots gathering of elected' officials from every cornier of our Province, working together towards the common goal of ,affecting real change in the decision-making processes that affect how our conn munifies are planned, The daylong event featured a number, of important speakers including Ms, Helen Cooper', Former, Mayor of Kingston:, Chair of the Ontario Municipal Roard, AMO, President, Mir, John CWpii Author "Law Unto Itself", former editor of the Ontario Municipal Board Reports; Ms. Valerie Shuttleworth Uflef Planner for York Region; Mr, Leo I ongo, Senior Partner Aird & Berli�s LLP and Mr, Joe Vaccaro, CEO of the Ontario Home Builders Association. The panelists engiaged attendees and solicited their input ,directly through breakout groups., Our guest Moderator, Mr, B01 Hogg, brought together the Outcome of both the, broader discussions as well as the break out groups so as to itlentify comirrion themes that would inform the pro.posedi recornmendation(s) At the outset, the pUrpose, of the Sun-irmit was to, identify common theirnes and commort phinciples of reform that wrould modernlzethe process and Iprocedu.ures of the OMB. The purpose of which is to ensure that decisiDns of the Board reflect and respect the uniqueness of every community. In reviewing the comments of the attendees and the panelists as, well as the municipal leaders that have weighed in through, omafls, and other communication, and takilig into consideration the over 100 municipalities that have endorsed the motion(s) advocafing reforrn, the consensus view spoke to a clear need to review the scope of'powers, of the OMB��, Thus, the recornmendations of the Summit can be boiled down to one overarcNing recornmendatiow Unnit the juriscliction of the OMB to questions, of law or, process. Specifically, when considering appeals, requift t�he OMB� to uphold any planning decision(s) of Municipal Councils unless said decision(s) is contrary to: the processes and ruilles set out in legislation. A decision bya Municipal Council to uphold their Official Plain — a Plan that conforms to provincial legislation and is approved by the, Province 'through the delegated authority of the relevant Regional government - should not be subject to appeal unless that decision, is contrary to the processes and rules set out in; legislation, Further, OMB decision- making processes/procadures shoulld be, predicated on the principle that planning 9F decisions of a local Municipal Council as they relate to their official Plan Will be upheld unless they are contrary tothe processes and rules set out in legislat[on. The recent changes to the Planning Act (Bill 73) as they speak to limits on appeals — n a m e I y that Official Plana ca nnio t b e appealed wit h i n the first two years of adoption - are a golod first step, but they don't go far enOLIgh, The consensus of attendees was that appeals should be strictly limited. Some felt that amendment requests should not be allowed to be putforward at, all Unless proponents can demonstrate that, the, proposed changes to 'the Officil6l Plan or zoning by-law fulfill a changing community need or M Some , Way better the, commiunity. The onus shouldbe on the applicant to, demonstrate, to the local Municipal Council that the changes to the Official Plan necessitated by a proposed project or development bene-fit,the community and/or enhance it., If a Council sees that there is a clear benefit to the comrnunity then it is wffliin the Councils authority to grant the amendments. Howlever, it a Council feels that the application does not somehow better the corrilmunity, then Council has full authority to deny the app4cation without it bei:lng subject to appeal. There should be consistency in the scope of authority of IMunicipat Councils. Any other decision by a. Municipal Council is only subject to appeal through a judicial review the scope of which is errors in process or law. The question then is - why are planning decisions different? The answer, is they should not. As it stands now, Municipalities are required to review application after application:, requesting arnendment after amendment; considering each in isolation as opposed to the integrated whole, Plecemeal planning negatthe utillityl and functionality of Official Plans. Multiple changes to, a Municipal Plan reClUireld by multiple project-specific amendment requests compromlses the integrity of' the Official Plan and indeed the planning process as a wlhole. Winicipal planning is a complex process. But the current legislation does not recognize or reflect that complexity, The legislation does riot adequately address what can be appealed:, who can put forward an appeal, and the relative weight that Municipal Council decisions will be given in the adjudication of appear. Similarly, vague terminology — such as ".-due consideration" — significantly impacts the precfictability of decision making,prc>cesses of the Board, Even timelines for decision-ma in are unworkable. Despite the fact -that ever mildly contenbous development proposals require considerable amount of tirne to cornpilethe information. necessary for informed Council decisions, a decision must be, rendered within 180 days or face appeal, This is not good planning, 'This is ineffective and inefficient public planning, Clearly there, does still need to be a degree of flexibility in the decision making processes. It is not, the expectation that Official Plans, are carved in stone. However, the drivers of community change should be the community itself. Planning legislation ­ inchAding the OMB Act - should outline in very specific and very limited terms the basis uipon which a Municipal Council decision, to refuse, an amendment to its Official Plan or zoning bylacart be appealed. Concomitantly, decisions by the OMB when, considering appeals Of local Council planning decisions should reflect and respect tl,-ie vilsion of the, communities as defined in their Official Plains® W, In c1losing, we recognize that our communities are dynamic. They continue b grow and evolve over time. But with that evolution comes a very real pressure, to manage that growth in a way that is respectfUl of the unique character of the affected cornmL.inities. Through necessary legislative reform and the clarlfication of the scope of power and authority of all decision making bodies — both elected @nd appointed - predictable, appropriate d ecis[on -making processes, can be achieved. We thank the panelists, our moderator, our sponsors and irst of all everyone who, partIlcipated in this process,, for the incredibl:e input and hard work that has been undertaken, S'uncerel y, The Members of the OM13 Reforrn Summit Workling Group: Councillor Torn Mra,kas, Chair (Aurora) Councillor, Michael Thompson (Aurora) Councillor Marianne Meed Ward (Burfington), Councillor Nicholas Ermete (Cambridge) Councillor Frank Sebe (Georgina), Councillor Cathy Downer (Guelph) Councill or'YvonnFernandes (Kitchener) Councilior Karen, Rea (Mai*ham) Rogional Councillor Nimiala Arnistrong, (Mlarkham) Councillor Don, Hamilton (Markham) Counciflor Chrilstina 13iisanz (Newmarket) Councill1or Karen: Cilevitz (Richmond Hill') Councillor David' t (Richrnond Hill) CounciHor & Deputy Mayor Pat Molloy (Uxbridgie) COU,noillor Marilyn lafrate (Vanghan) Councilior Alan Shefman (Vaughan) Councillor Mary Ann GrirnaU (Welland) Councillor Steve, Yamada (Whitby) W CORPORATE 9ERVICES DEPAMENT TELEPHONE 613-900-0401 FAX 613-967-3206 Lisa Thompson, MPP Huron -Bruce Toronto, ON, M7A IA8 M�� �M i6D FRONT STREET BELLEVILLE, ONTARIO K8N 2YR, Muntolpal Resolution, o", Supporting Agricultural Experts, I Their rields Motions 111 1. I'll Be I ley I I te,,Clty C om nc il Me ati nig, Seple mbar 2,61 2�01 6 This is, to adivise yoiu thaalt the Council Meeting of September 26, 2016, thl fo[lom;ing resolution was approved. 0 "WHEREAS, Ontarlo-grawn corn, soybean and 'wheat crops generate $9 biFlon In economic output and are responsible for over 40,0100 Jobs; and WHEREAS, OrdariolArmers are stewards of the land and understand 'the importanice of Pollinators to, our, _--rivironment and ecosystenns,4, and WHEREAS, OntaHo's 5,36 Certifted Crop Advisors who are capable ofand willing to conduct plest assessments will be reduced' to 80 should the, proiposed' changes to the definiltim of pmfesslcna� pest, adv,isor be Implemented August .a FF 01 I KI I FM I I LM WHEREAS, tbe reduction in GCAsI would force corn and soybean farmers to, terminiate the relationships that they have, built with experts that Understand their unique crop requirements, soil types, and field conditions, placing undue delays on plantiling crops; THEREFORE, be it resolved that the Coun,icil of The Corporation of the City of Belleville supports the efforts of the Member of ProvinclIal Padjament for, Huron -Bruce to eliminate barriers to employment opportunities for CGM, and allow Ontario farmers the freedom 'to, engage in business with the expert of NM and I trust fts lis sufficient. " F '' a 11!IIIIII I I � , 0 1 IMM= )aft Mad,*,'cnalld; Acting Director of Corp rate Servicesl0ty Clerk Mac h, PaTudd Srrdth, MIPP, Prime IEdward-Haefings M Flj'�h�� 85,,M'ay Stree,t Barry's Bay ON KOJ 180 4.69 15� Movold by: Mayor Love 15-0310-16 Seconded biy,-. Councillor Archer 03 Octobor 2016 KCARRIED. .... . . .... Grai CA(DICIeli'k m S �d� , Grey" Highlan S October, a 201,6, Council of the Munlc�paljty of Grey Highlands, passed the followlng. resolution at the meeting of October', i3, 2016'. 1 16- 69 2, Mokriy - Halliday Whereas the current Accommodati jon Review process Is not refimtive of the reality of rural schoolandl community llfer-i and Whereas, school closures Impact single-schooll small rurall cominunities In all educationale social and economic aspects to -e for greater degree then those impacts in multi -school urban J commiunlities; Be It resolved, That the Municipality of Grey Highlands, requests the Minister of Ediucation initiate an; imirnediate moratorium on, the Accommodation Review Process until such time as a review of the above mentioned Impacts on snriall rural communities be studied, completed andthe results, and recommendations be considered-, and r That this resolution be, circulated to Premier KathAeen Wynnee MPPi 0,111 Walker, Minister of InfrastructureBluewater District School! Board, Brucie-Grey Catholic District School Board, Community School' Alliance, County of' Grey, County of Bruce, Pleople for Education, an6 all municipalities In Ontario. CARRIED. D'ebbie Robertson Chief Administrative Officer(Acting)/Municipal Clerk Director CauncH and Leqisladve Services The Municipality of Grey Higbit ands [7Tarorito Streat South, Unit One PABox. 409, Markdate, Ontario N10C 1140 fr5l 9-9186-2611 Toli-Froo W1140.342-40,59 Pax 51 - 98 6,,3 64 a WWE_aLeYj2_1at!gti�sca R !aLa �,. �ij„h_Iqnds.,rp 87 40 Mtmicipalihes Dritaria (,)ffice (,xf tlie Presidm�ft October 6, 2016 1110311M U In'S n P1. =V. I On behalf of the AMO Board, I would ask you to place the attached resolution on councIT's next agenda along with this letter. AMID wants every council to be involved in the Nhat' s 1Vc,.h,t Ontarin7project, There is a loorning fiscal gap facing Ontario's municipalities. Whx� Next Onta,rio?is about recognizingthe gap and seeking sector support forts closing it, The response, has, been impressive, but, there's more to bre donel We've boiled down the essence of the challenge we face in the next ten ears to a one-page resolution,LEgg_.gyp_fy_councjj, in Ontaijo toadoRt the resolution, and re to AMO by December 1 . 2,016. What does it say'? We, know, Ontarians see infrastructure as the number one challenge facing their community. We know that even if vve raise property taxes and user fees by inflation (1.8%), we will still be $3.6 billion short to fix the infrastructure gap, every year for ten years,. Th!�S is, what we need to address. As ellected officials, how do we deal with this ch,allenge? What is the best approach? Ontarians, already pay the Ihiglhest property taxes in the country. How high is too high? VVe could -fiinainc�e this, gap by increasing property taxes. It would require property tax revenue increases of 4.61A annually for 110 years, sector -wide. And, what happens if the f federail or provincial governments pull back on future commitments? We know that could mean property tax revenue increases of up to 8.35% annually for 10 years, sector - wide. How might these numbers translate locally, as an annual rate increase? The attached resolution is a starting point, Thank you for bringing this to Your council's attention. My e-mail address is on, the resolution and I look forward to, receiving council's support. If you have qUeSUOM, please contact Matthew Wdson, S,enior Advisor, 1':n., 416- 9711-9856 Ext, 321, Yours sincerely, Lynn Dollin, AMO Presiclent Li 7 I c,4Z I E� �,­Y7 1 51 5 C!, h�d� F�e�,,, in J­l�,�JsJ(y `3uuhDfl I 011"D 11 1 NV � inj , ,8 I (u W 11 M I WHEREAS recent polling, conducted on behalf of the Association of Municipalities of Ontario indicates 76% of Ontarians are concerned or somewhat concerned property taxes will not cuvei' the cost of infrastructure while maintaining rnunicipal services, and 90% agree maintaining safe infrastructure is an important priority f or their communities; ,AND WHEREAS infrastructure and transit are identified by Ontarians as the biggest problems, facing their municipal government, AND WHEREAS a ten-year projection (2016-2025) of'municipal expenditures against inflationary property tax and Wer fee increases, sl, -tows there to be an unfunded averageannual need of $3.6 billion to fix local Wrastructure, and provide for municipal operating needs; AND WHEREAS the $3.6 billion, average annual need would equate to annual increases of 4.61/6 (including inflation) to province -wide property tax revenue, "for the, next ten years; AND WHEREAS, this gap calculation also presumes all existing and miulti-year planned federal and provincial transfers to municipal governments are fulfilled; AND WHEREAS if future federal and provincial transfers are unfulfilled beyond 2015 levels, it would require an'ffi,j�al province -wide property tax revenue increases of up to 8.351-1/o for ten years; AND WHEREAS Ontarians, already pay the highest property taxes, in the country; AND WHEREAS each municipal government in Ontario faces unique issues, tile fiscal healthand, needs are a challenge which, unites aH municipal governments, regardless of size,; NOW THE REFOR E BE IT RESOLVED that this Council supports the Association of Municipalities of Ontario in its work to close the fiscal gap,; so that al] municipalities can benefit from predictable and sustainable revenue, to finance the pressing infrastructure and municipal service needs faced by alll municipal, governments. Please forward your resolution by' December 1, 2016,to: A,MO President Lynn it olllin anio.Rc iclen� @) nig 0 A y" �' Vi,() u d I I er i I'Age, 13r ig, b I F u I u rr., R (a Po rt 'I Me� Dat Subri,'iiftted: Rep.'.'wt AutN,;-, Report 93-16, Affordable IHousing Suppert Resolution for Walter Ostojic & Sons Ltd. October 3, 2016 Jenny Reynaeit Administrator0epUty Glerk Recornmendation'-1 THAT Report 93-16 entitled "Affordable Houising Support ResOlUtion for [OFAT'Lo 1141tinguleg 11;M-1 va ul ri"1111jgra"011 Lora q1011i 0 MAM IN F-310111111M� INUTTMIKU "'That the Cou"cill of the Town of Aylmer SUPports Walter Ostojic, & Sons Ltd. in their development of the, second building on Brown Street in Aylmer as, an AffordabProject, noting endorsement of the request for tax refieffor the project set at the singleresidential rate for the area or I provide a grant in lieu of this property; tax reduction for a milinimum of 25 yoars-, and further, That Council provides a copy of this, resolution to the County of Elgin requesting support." Background and Anqlni,s: Peter Ostojic contacted the Administrator, to request Council proMes a resolution of support as a mand atory, require rent uncler the Terms of Reference for New Affordable Rental Hicusing administered by the City of St, Thomas. The terms of reference require that both, the lower tier and upper tier pass a resolution Of Support for the project including the commitment to reduce tax rates to, single family residlential rate for a rnMIMUM of 25 years, Investment in Affordable Housing for Ontario Program Guidelines Outline, suggested contributions by others in relation to the grant application this project currently falls under as follows: a "In addition to the mandatory requirements of reducing property taxes/ rants in lieu and providing required equity, SMs and proponents are encouraged to provide additional cont6butions in order to increase the financial viability of the project and or to provide deeper affordability. Contributions by SMs may include, waiving or reducing development charges, planning approvals application fees, building permit fees, and full property tax exemptions as well as contributions of municipal grants, and municipally -owned land. ConthbUtions by prop,olnents may include: land or cash, including that from fundraising and donations." The affordable housing program is administered by the City of St. Thornas for the entire region,. The City is unableto, make reductionsto taxation as outlined in the Ontario guidelines and therefore taxation and other considerations, must be considered by the appropriate lower tier Councils, as well as the County when projects are being considered andlor built, Respectfully Submitted by, Jenny Reynaert, Administrator 91 From: Jennifer Reynaert <jreynaertatown.aylmer.on.ca> Date: October 4, 2016 at 6:13:15 PM EDT To: Malcolm Ross <mross(a-)shirewood.ca> Cc: Mark McDonald <mmcdonaldPel in.ca>, Anna Vandenbrink <re2e2tion(a7to�lmer.on.ca>, Bobbi Irwin <bi inPtown.ayImer.on.ca>, Lisa Pelton <IPelton town.avlmer.on.ca> Nancie Irving <nirvin town.ayImer.on.ca> Subject: 10 Wellington Street request for tax reduction and development charges relief At Council meeting on October 3, 2016, the following action was taken with respect to: (a) Report from the Administrator - Tax Reduction Request - Cherry Street - 10 Wellington Street Affordable Housing Apartments. Resolution No. 396-16 Moved by Deputy Mayor French and seconded by Councillor Oslach: That the following action be taken with respect to the Report from the Administrator about the request from Cherry Street for Tax Reduction and Relief from Development Charges; (a) That That Council receives the Report; (b) That the Council of the Town of Aylmer supports Cherry Street in their development at 10 Wellington Street as an Affordable Housing Project, noting endorsement of the request for tax relief for the project set at the single residential rate for the area or provide a grant in lieu of this property tax reduction for a minimum of 25 years, and further; (c) That Council provides a copy of this resolution to the County of Elgin requesting support; and further, (d) That Council denies the request from Cherry Street for Development Charges relief. The motion is Carried. Jennifer Reynaert Administrator/Deputy Clerk Town of Aylmer 46 Talbot Street West Aylmer, ON N5H U7 519-773-3164 M V, Future. 46, Talbot Street West 11 MMMUMMIZEM Report 94-1 , Cherry Street Affordable HOLISin'g Req�uest for Tax Reduction and Relief from Devellopm,ent Charges SuIxi'l,mttrz","(J: October 3, 2016 Reporl AL11,110E Jenny Reynaert, Adminl!strator/Deput y Clerk Recommendation, sUly- FMANUM71111- 111111:1 - - That Council provides direction regarding Cherry Street requost for development charges relief; That: the Councit of thio'rown of Aylmer supports Cherry Street in their development at 101 Wellington Street as an Aff ordable HOUSing Project, noting endorsement of the request for tax rel�ief for the prqject set at the singIe residential rate forthe area or provide a grar-PA in lieu of this property tax reduction for a Minin'lUrn of 25i years, and further; That Council provides a copy gin requesting support." Background.arid Analysis - On Sept ernber '12, 2016, Council received a request frorn Cherry Street for relief of development charges for the affordable, housing project indeveloped at 101 Welflngton Street (report 78-16 attached for background). COUncil deferred rnalking a decision regardingdevelopment charges relief until Cherry Street made a request for tax relief was anticipated, The tax relief request has now been received and further the non-profit Board of Directors has requested Development Charges relief is considered by Councji. This projiect was, approved under a Request for Proposal (RFP) terms of reference that, did not require commitment for taX relief prior to being considered for approval as is the case for the Brown, Street project. The lnvestirnent in Affordablle I iousing Program requires the niunidpalit y to reduce property ta,xe's to the residential rate 93 for the terra of the affordability agreement with the, Service Manager (City of t® Thomas), For St. Thor nas/Eligin projects, this is 25 years, t cause this is a non- profit housing proOder, Council may wish to extend the tax reduction period beyond 25 years. In 2011 Walter Gstojic & Sons opened a 23 unit apartment building funded Under the Canada Ontario Afford able, Housing Prograrn on Brown, Street (Report 93-16, Of the October 3, 2016 agenda identi[es support for a second unit). This was one of the first rental apartment buildings to provide, an elevator making, it accessible to people with rnoNlity ohalllengles. investment in Affordable Dousing for Ontario Prograrn Guidelines outlines suggested contributions, by others in relation to the grant application this project currently fills under as follows: "In addition to the mandatory requirements of reducii ngi property taxes/grants in lieu and providing required equity, S,Ms and proponernts, are encouraged to provide additional contrlibutions in order to increase the financial viability of the project and/or to provide deeper affordability. Contributions by, SMs may include,: waiving or reducing development charges, planning approvals application fees, building permit fees, and full properly tax, exemptions as well as contribtitions of municipal grants, and riMiunlcipafly-cwned land, Contriblitions by proponents may includea land or cash, in hiding that firorn. fundraising and donations." The affordable housing program is administered by the City of St Thornas for the entire region. The City, is unable to make reductions to, taxation, as outlined in the Ontario guidelirres and therefore to ,adorn and other considerations must be considered by the appropriate lower tier Councils as well as the County when projects are being considered and/or built, Respectfully Submitted by, Jenny Reynaert, Administrator M1 G, 11jxm:1d Herhage. Bright houric" F,le port, Ift I r:� . Rei; o: h,,fthc�r, Aylmer, ON NSH 1.17 EMM�Mll Report 78-16, Cherry Street R,eq ' uest for Development Chargies, Exemption Related to 10 Wellington Street Development September 12, 21016 Jenny Fynaert, Admlinilistratcrili'Deputy- Clerk Recomrnendation: AM C-1 Charges Exemption Related to 10 Wellington Sitreet Developmento' be received; Background, --and AnaNsis: At the Alugus,t 8, 2016 GlounO meeting, Council con,sidered a request from Cherry Street for an exeniption for development charges to assist in, the development capital costs 'to construct a, new 10 -unit affordable housing apartment Linit (request attached for inforrnation). Council referredthe request to Staff to review and SUbmit a report to the September 12, 2016 Council meeting. Section 9 of By -Law 24-12, the current Development Charges, By -Law allows for exemptions as follows, 9, COLMO, nilay, W11 ­1"a to 6nv,-'% cjranf ftill air partial CYU-,`1T1j),U01"1 frU,11 UIL� developmen't charges poovk,kc;d in [1,iis [,nV-La%td shown on SOdedkAe "A" fler'letic:0 It is Council's discretion to exempt in full or in part the Development C',harges as it relates to the request, received from Cherry Street.' "e understand thrOUgh our Plianning Consultants, that sonne communities grant requests in an effort to encourage these types of developments in their, communifies where much needed affordable housing is proposed to, keep costs lower for the development, Should Council wish to considerthli request:, they VV0UId need to consider setfing a precedence for future requests,. The cost of services, calculated In the Development Charges 13y -Law would not be paid by, this development in 'full or partially, depending on the amount of relief granted, 95 On May 2, 2016, Council authorized an increase to, Schedule "A" to the development charges By -Law that would authorize the charge for Apartment dwelling to $2,805.56 up from $2,788.83. Based on the new hates established for June 1, 2016, the development charto be levied oil this project WOUld be $28,056. Respectfully SUbrnfted by, Jenny Reynaert, Administrator M Office of the Ombudsman of Ontario newsletter titled "The Watchdog", 2, M. CasaveGchia-Somers, CAO/Clerk, Township of Malahide with a resolution opposing downloading of responsibility and costs from the County of Elgin to the Township of Malahide through the transfer of the Ownership of the remnant part Of 'COUnty Road 24 (Dexter Line). 3, Dianne Wilson, Deputy Clerk, Municipality of Central Elgin with a resolution supporting the Thames Valley District Sichc,61l Board's Proposed El rrn nt ar Pupil Accommodation Review to construct a, new JK -8 Elernentary School in B61moint. 4. Maureen Beatty, Manager, Local Govern ment/Mu nidpal Adviser, Ontario Ministry of MunicVa] Affairs with Inforwation on the, 2016 Ontario West Municipal Conference to be field on Friday, December 2, 2016,in London, Ontario. 5. Ken Lovelland, CAO/Clerk, Township of Southwolid with a resolution supporting the transfer of roads between the Township of Southwold and the County of Elgin. 97 Ornbod-,4mari tiewslotter Page I of'4 I Ad 1; on k you, ad',"'jres," tr"'o'Ar"w'', u, "'�I roil ul �"M:r"V•W 0r"ri" ID 1.J'l (".1s I riari III I tAl 4I' DC. �,;,chi,,�INol issues .12 Ombudsman PwAl Dijb&la viched Ciis first,s Is rn t11215X!Aiiocjll [,x,),'u(jR on Monday, September 26, foctigirig on recent school hiASirIg proNems, at'ftie Toronto Rstrict Schoral Board and 'Toronto Cathofic Ustrict School Board, The inve,4tgati,uin will uxarr*ie whejdrler the boards' oversighl. of Student transportation and I response to delays and dusrupVons, at the start of the 2016-2017 schooll year was adequate, Both boards have roceivpd fomial notice and the Ornbudsirnan's team of invesfiga'tors wilil now, conduct interviews with rel'revant offloials, and witnesses,, and gather all relevant information frarn'the boards and their transportabon consortium. 'rhe, investiqlaflon will be cornpleted as quickly as piassible, IMr. Dubc' szkrl. Anyone whD has information relevant to the investigation call corltacC U I- throor h thr, fqm'n, h phone (1 800 This Investigation follows Njo recently -released systernic reports, in which SH"TEMBER 2CH6 I"* is ar, indepanderd offloar 01 the Ontario legiSlIatUre who conducts oversight of provincial governilell"'r agandesand nr UrIjVC_ 'IrSjj�'eS 111d 5'r Hindr.lalkies, � 'fl(jul boards, OT-ibi.idsman Pzul DLjb6 began his, five-year teras on April 1. HLE A CONIFILMNT 0MLHIE Ornbudsman Ontario, Bek Trinity Squaia 4,83 Bay St, 10th rloor, SouIh Tower l"Cronto, ON MbG 2C9 Phone. 1-800-263-1001 Fax! 416-586-3485 TTY: 1-866-411,42"l1 E m a I 2tIEM Ln 21 Lqg rirM Q L0114� wxkIi (:A_0SE'D PAECIFINGS TLMqL1'L1p,2[ Leeds amidthe Thousand Islands I he Dnibudso-nan found that the township Qm.incil'* J"%usqjon of A zoning by-law application b)� en,iail constituted an illegal meeting, and he rec/omm,ended (for the third fline) Thal: 98 hit,p:am'/t,is2,ciiiipai,gii-archivela ,cos i/'?ti,644,t,if9ctil()78bd6,e6d2c5'[3f'8&id=7885c95304&e=... 9/ 3 0/2 (116, 0tiibLJL1SnUAD 110ASlet,(01' hage 2 of 4 Mr, D06 made a coniNned 82 reconimendations, to gove%mrnent - all of m.incil cease its practice of dismissing Arhich were accepted. His June report, A &T,,,,Nof rel wmJ h1, called COUncP buscness V�A eVrr1@il" noting th,,A for police to be, better trained in dry -escalating conflictsituations, and his the law as it stands does not penrok a August report, Aknvhea-',, i un, , 110c0immended reforms to, servi4esfor quorum of oot,sncil to meet yJa any I �-- 1 —1.11 --- -m adufts Wth developmental disaWiti°ses who electroriuc formal, ir -7 ,,, 1-V r") () s c ii: s e,s,,,, 'k 1, �,) 0 r, Our Office recently marked the qrie-y,r ,,;!,,;,;� itu pwPw a,, sy,fl,pf of our oversight, of the pruyince",,i 82 sc--houll bo-ards and schoV authorities. which rarne into eff<-xt on September 1, 016, We received more than 700 complaint 's about school boards in the first year. Most woore resolved through early resolurtiorp or referral, and no fry-n-ial investigations were, iaunched. As of September 30, we had received 859 school board cases and launaied one invesCgafion -- rinto Toronto bUSfilg issues° Topics Include special education, to bullying, to busing., to sohooll staff, ' J- tj-"� I -",I I- J I V, C Ombudsman F'a,UI ('puha 6 shared the lessons learned from phis recent invesfiga,hon unto how, Ontario police are, trained to handle conflkt situadons, at the anmlll conference of the U., -based Xhuquerque, NrA, Mr. Dulb6 presented to the uiternational, audience about hiis June report, A MaUvr of Life afid'Daalh, which prompted the province to cornm4t to developing a new use -of -force model and lrcreaslng police de-escalation traiining across the province. The report was also the subject of host Michael Enright's convientary on the September 25 episode Of SUnday Edlton: "[The Oiribudsrylarr,l's rrepart is) an eloquent plea for systemic and induvidual responsibIlity. His report, is too important to be left to withvr on a she'll beside earlier, siniflar reports and, coroners' recommendations, It Should be read by every police, chief, every journalist, every judge, And by every police officer," Lsten, lice wry. In anottier case involving a me,eting that was closed to disouss persorall nl'AtarS ab0A 11r dpnfifial)ko individuln, lhe 0,n,ibud*rriq CaUtIoned councill tl',iat Its reSOL&on to proceed in camera sl,wuld provide moro Inforrnatinn, Town of Goderith The Oribudsman fouad that'the Town's Recreabon Board of Management falls withiri the definition of'a local board,," and us s�object to the Act's open rreeting l Pc(,. I N -1 11 E lrl E W S The On'ibudstnan sat down with Foos Ontario's Al -an Carter to discuss hos first six months in office and Toronto school b�.rsinq lsstias. Watr;h the iptervievy °f ,,rl�'! at CJULMd the 14-wiin(*e mark. Mr. DubO also spoke with TV0 about his apprcactr to Onu,dsrnan work, his recent hivestigative reporls, and the Office's, newjurrsdickn over rn1UMVP@hJe5, kiniversities, ord sohoot "cwt tar iirmt� rri,cr.,r Read about how we resolve corvip4nts about universities in: the Unr versify of Toronta's, newspaper. "Varsity, VMIAT' NEIV1,1" VVIhat'S [IeW St Baur' OffiCOICIheck. out 99 9/30112016 ( I )a1budstiltul newsleaer Br^,,,,)adertpr, [,,X,VJc sectoi 1-",,',1',ecerft ariW,,],' ("1"���l,j",",���",,�,;!,gie�,,�,,-�""U We've, received mord khan 3,500 lcu)mp4nts about murdolpahties, universities, and school boards si,noe our jurisdActioni over those, sectors, came into, effect. We've had 859 school board complaints Since September L 1, 2015 and since January 1, we've receIved 2,487 cornplaints about municipalities and 190 about universities, Mosl of these cases have been resolved informally, USLIally through referrall to, local off clals, The Ornbudsman, Deputy Ombudsman and staff nilet wuth hundreds of rIjUnidpal at recent events in Niagara Falls; Kingston, Hearst, Cslhaom, Minett andCoblOW-g, sharing information aboUt how we lhandV,e rnunicipal cases,, Ombudsman PaW Dub6. del vered speeolnes at the and jr�fl-lE ise de,�-,,, 6s, ck:� �'Onlario annU81 conforence, and answerec] questions .... . ... ...... . ......... - ........... ........ ... frown monid. pal representatives from across the province, DePLAY Ombudsman Barbara Finlay spry at a FlUrnber orf qrOLIPS11 including the lrAt,!ljjqwtl or lead rill Recent cases Ptigo 3 of 4 the'01,-f I l�AACISrl B uVabouthis niost racer A SpeeCjrrje,3 and reports, and other activities by our team, hicluding a meeling worth the Lgqk� twe f AL - 1111Iell l", i,, � p t nler os -hEff�j �9= - tovxplahi our jr-()JO pJS all officer of the Legislative Assembly. 101,411 111"') W 4 114 ill S We're looking fortallented people tojoln C)Ur lnyesflgations and early rc�,okjtions tealrn5 Learn moreabout earl re'SOkAiOrIS Learn about invastlg@tions hev.e, Ornb'udsinan Ontario has 4,462 fans and 37,2616 kAdjlkv foHowers! RGASe WltinLM tO readh out to as ori sodifl media, or drop us a line E r i p ri, q:�. Molltllripnrffios,; A man conipWlriedtO LIS that he reoeved a water bill and a Ai id stay con ne oted wkh our office in late payment penally even though he had a $600 credit with the both official langljages! Follow wir Ultillity. Cur statf contacted the muniopairty wxl discovered ttvait the man's, French Twltte r accounts orjgwrral ac=.int had been closed and a nell account had been set up withmit the credit being transferred over. The rnurlicipaUty, transfrarred the 100 tlttp://Ll,;2,caii'i,Pai,gl'i,-a,rl,iivel,.cojl'i/'?Li--7644al9cf'cl678b,d6e6d2e5l3f�'&id,,,,,,7885c95304&e=,,, W30!2016 Ott budsr,na,n nc'"slettcr credit and cancemecl out me ir-noney owing, and waived the late fee, School bo,irdg 'A father Contacted LIS when the phricipal at hies daughter's school : told hire she could no longer attend the school, mnce the family, lived outside the catchment area, After 01.11" Office (mrilacled the priric'ipal and superintendent, the daughterwas allowed to stay at the school for ariather year, 2nd the Sil,UatiCn Mil be remited next year, In another case, a StUdent complained BbOUt the qUakty of educa'5on at his Ngh schoul, and requested a transfer to another school,. Our staff facilitated a, n-metlng between the student, his mother, and the principal of the school to discuss the student's, cor)cerns and a possiNe transfer to a new school. (,jie(J< out r"1ur brwhiures to leans more about Municipal, universRy and ,90ical board complaints, or ff 1er. t a.cor) aTrot fi>rrn hg�re. H avo a corriplaint about a municipality? FZlead P'I'm lirsirrR Have a complaint about a university? Rgacl Uds first Have a complain't about a schoot board? Read Pus hirst Watch for more about our oversight of these new sectors ®, and the province - in our 2015-20116 Anlrltrlal Report in early November. Office of UIO Orlftjdfflrilln 01 Burrail de VOmbudsman (k FOrt1do 1-G(T0-2(53-V.J,30 Gol"nplaklts l"Ine l Ugne plaanles 1 1-866 1 �Pl d211 - TFY I MS Ho'll Twid[y sqm""mRO: 4183 St , 10,11h 8("Ailri"" I ower Mdt rmAy 46",3, rm,, Bay 10t,, loor sud� 1'01'ontoDolario" Nt"'K"i 2Q"�`J, car ";uda Page 4 of'4 Si vol''s @'Ve ,err I ei I'mifletki blech oriJ� es"m anglais et si!n jhaitez 141 recr-woir e,V i W[COWTN!I 101 9/30/2016 87 join Sliew South Aylmer ON 11511 20 Telep4me, 519-773,5344 Fax: 519-773,5334 veww.mialahideicu A Proud tradition, a brightfuture. - .. . . . ....... ...... . ................................ . .. . ........ St. Thornas, ON N6R Sivi And: Municipality of centrall Llgilr) 450 Sun set Drive St.'Thomas, ON N5,R 5V11 NE: Dexter Line (County Roacl 24), Transfd? At its regular meefinp held' on October 61, 2016, the Maliahlide Towrtsh�p Coundf passed the foliowing, Resolution,, WHEREAS the Elgin County COUncil is considering, trans effing, to the Munkiloality Of Central Elgin and to the, Town f , ship of Ualahidk the ownership of the remnant, part of county Road 24 (Diaxte'r 11ne)(that w/JI be created when the said County, Road Is realigned away from Me Lake,Erie Shore; AND WHEREAS the Municipality of Ceniral Elgin will incur future costs to close ori construct a new road'to SeriQKalLj,".7 rOmnant-road should the ownership hie transferred from the Counity of Ely1n; AND PWIEREAS the Township of'Malahide May incur future, costs to maintain or close, the said remnant road should the GWnerShIP be transkirredfrom the County of Elgin; w 11 102 If Central Elgin and the nf ,, , I 15 'C P Yfr -ft-T- � my7m CaTTJ,7 17ml dFcumentation. Yours very trWy, M. CASAVIECCHA-SOMERS, DPA, C,M.O., CMM ill Chief Administrative Officer/Clerk 103 Now HWQ6, Maoreen (MMAIMI-10) j,Mat,ii,een.Be.,atty@oiitario,,(,a]' Sent: nesday, Ddober. 04, 2016 2:58 PIM Suoject: Notice of Regs%Uon - 20,15 Ontario West, Plumdpal Comkrena- - NUMN cd MuNcoal AReksyl MMU), of Housing - Exasniber 2, 2016 "rw,rt ONTARIO M� IN ISTRV OF N1 U AUCIPAL AFFAIRS, / M]Nis,rft Y 0 IF14011.,S I N ("r IS P1.X,A81JYI,*0 ADVISE "I'JUAT REGTS1TjRWj4'7fj1j0j,YjKL)#Qv -CAKEN 1§6j�jb 1 IS JV00" OPENVORTHE 2016 ONM RIO' LCONr� ER1SJW,E I'lie Ontzirio Mini Uy of Mahrip,0 Aft",hirs/Ministry of I husing 2016 Ontario West lWluunicily.l. Comwilrence is being held al the Beg "ti,' emem Mus laniplighter h'I'li & ('oil1t rence C'entre in London Ontario on, Friday, J)ecenibur 2, 2016, 7be conMence will 1,,)e ofinterest to elected municipal MicialN as staff, ri'luniciInd (ngwhadhms and partrwr proviricial ministries. Noto,, '17his eniail is, beling sent directly to 10 CPA)"s, Phqnnc,,rsa.ncl Service Mana gers, (P/carr se share this emad and iq,forarae lien ivith offier intereved inunicijwl st# fand elecled Mwinbe1w qj'iwunci�)., The resktratiori fbmi and WNW is locatedcera the As.sociation of Munici pali ties, of (Wrio webpage. 11eine: Change - C%allengt� - 0pportunity Date ; 17riday, Decemher 2, 2016 Imeadon: [lest Western Plus Lamptight,er Inn 8: (-,,'entre, 5591 Wellington Road So u W, I An don, () N Registration Ifee: $225 (HST induAcd) Registration Fee Itwo, vides (till day attendance, lJot breakfist, lunch, and refresliolwarts Accanirnadatioru "To aronge oymmight acaunmodadon at the ReM Whoern Mus 1AIMPHgh1m, lull & (20,11fore'llco'Centre, please call S156847151., Rates start at S104 phus appiticable taxes (depending on the reaw style), Wheri reserving, plea.se state tar tile reservation argent that you are booking m "will vilder the Ministry of AluMpal Mks Block of Rooms for file Ministry or NIunicilial rfairs. Coul'ejr(uwv)- KE Y7VV 11WIM&I 1JOR I lean. lJob, Rae, Former Mado Num! er 11ob 116C is a smu I orlia�rtnerat(XtkdsliWer Towmshend]A,[',,whei� lie atuass Madam legal counsd,advimq andnegothtor Ilewrwd as0ntari(''s2l'SjL Preffliel"fIX)II'l 1990,U), I 99 5 and 1werkn Fednal I xoder of die libeml Party hi 2M 1- 2013. 1, le Nva� ruamed, Oueenj Counsel In 1984, app(Anwd U) Te My Coundl, ol'C'.atikia in 1998, named t,w 0IT'icer of the Order, of(7,anada, in, 2WO, received the Wor or On Mris) hi 2004 and CbnVadon of the Order of'Canada iti, 2015. Ira addidoli W his legal practiec, 110b teaC]le'lS at the I. ir.iivcrsiity of,rurori,to as a Distir,[,goistied Sej1jj()J1L [^("-.Jlow ot the of"Public Policyand 6oveimance (SPIN). 1,4c 1,ias also written fi,�io books, olost 1-ccenfly "What's 1hPPwwd to Polhics", Fie has as regular column in Ow Wbe and NUI and a5c), does Nl)ltNvu& withAD11 Ctsambers, 105 P1,,,1'i,'NARYSJY KERS it, Cilonn )dcolUkray is [be Managing I Arecor %Ykh the InsWe Bar CalasMijbic Loss Reduction, l"NOT"QuiningJUM, he smWed as Assistant Vice C.rmammaaications f6r Swiss Reinsurance C.'arriparry ("arida, and vv,,,'l-s f"or three Swigs, Reoperatiom in the country, A. mi insurance WTUer and, his INOW has hetem,widely disseminated across Canada. Glenn has mmIMn num Man 200 magazi trie and journal. art iel es, publication s andblog pasi-s cmi a range rat 'indural y issues for Canadian Undrrmitc; Cmiadlam Municipal Wofld, I)isaswr mama geirlent Cmmd a and CAW In (Am sulting Enghter magazines, as wol I as or the <)&IrLsurance Law. Addithnally, he speaks and lecl-mes regtdarlY on slil*Cts related to the ama of pmpady and casualty in,stumnoe and reinsumutce, Fle holds o B, . in pohtk,,�al saga noe,[5-0,01 Witfrid, Latirier Univetsity, au ,l" in polkkal science ft,01D a gmdume djAmt hi corporate froll'i scli.eca Paul Dub , is the Oti4ii-io On*,adsman. Ile has boen actively in -volved in Lhe ond)udsrnan cornntunity, serving two terms as as meniber of the Board o17,1Xr(,ctms of we 1s'orum ol'C,au.ndian Onibuds'nlat), where he contribumd to MaRms and dedshns on a Varial (Of iSSLICS,.SLIuh as govemarice an.d 00[ltir),JADdItCatiOn. He mms swom, in as WJ,ario's sovi,rjth, Oriibudsj:n.{in, on April 1, 20M Mr,, Dub,6 M"Ai be sI),eAWg about the nevv rminicipal oversight role. Oxford Cott.nty -- Moving rowards I 00'X"(cnewable Em-,rgy 0,pen Data ()pen CiovenumW Phnnhg forthe 201 R Mtmidpal MeM, Shai,,ed Services Agra,-,omonls First Nadotis Par(,aersbip� Clirnale Chkingo Wori Plan and Munici,pal Energy Plaaning Mcmicipal, Property Assessment Corporation Regional Pr(-)ffle 0nta:ri()"s'Ncw Disaster Relief Assistanee f1rcigrams, National SUUWgy A LangTorm Afforclab]e flousing St,.Liegy '1'he Economy o,f 71`rtist - Making Codal,.iot'adons Wo�ik CONIACTS F'OR FUR7 R 1 _;'0101A 710,A� Conf;i Id noe Janice 11ensel, Suniur MunQipal Finance Advisor, MVSO-West.cm, 519-873-- 4034 or 14001654736 C',ontbtonce C"o-Chair: Scott Oliver. (A) Manager, Community Planning wid, MSO -Western, 519-873-4033 or 1-800-265-4736 AMO Registratiorr ME Supidec, AM0, 1 -977-426-6527 I,i',xt, 344 106 ma"i-ec" Beatty Mattreen Beaty, (A) Manager, Lcwal Advisot- On,tarjo Mirmstry ofrViunicipid Af I" air�s�minlslry of Elousirig 6,59 Road, 2"' Floor, Loodov,, )N NOIE, 113 519-87-3-4,0), or 1-800-265 4736 107 October 12, 2016 ftp Jac (,)FFJCE OF7711F CLERK Member ot ProvinciaWarRiament, 750 Ta�hot Street, Suiite 201 St. Thomas, ON N5P 1E2 Honourable Mr, Yurek: .150611 inga-1 Line R ne'a % 0 N N0,1.. 1 K () Phoite., (519)7()9-21)10 Fax -11 (51,9) 769-2837 Email: cca Please be advsed that Council for the Township of Southwold, at its, regular meeting of Council on Tuesday October"I 1, 2016 passed the folloMng resolution: 20,16-316 Transfer of'Roads THAT Council of the, Township of Southwold supports the recommendecl transfer of roads as, per the August 91", 2016 report prepared by Clayton Watt lers, Director of Engineering Service, County of Etgin. CARRIED, Yours truly, cn"' Ken Loveland CAO/Cferk Em cc: Clayton Watters, Director of Engineering Services, County of Elgin Richard Sroibert John Ferguson, Im COUNTY OF ELGIN By -Law No. 16-26 "BEING A BY- LAW TO AUTHORIZE THE WARDEN AND CHIEF ADMINISTRATIVE OFFICER TO ENTER A FUNDING AGREEMENT WITH HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO, AS REPRESENTED BY THE MINISTER OF AGRICULTURE, FOOD AND RURAL AFFAIRS, RESPECTING THE ONTARIO COMMUNITY INFRASTRUCTURE FUND — FORMULA -BASED COMPONENT (OCIF — FORMULA)" WHEREAS Section 5(3) of the Municipal Act, S.O. 2001, Chapter 25 as amended grants municipal power to exercise its capacity, rights, powers and privileges by by-law; and, WHEREAS Section 8(1) of said Act confers broad authority to municipalities to govern its affairs as it considers appropriate; and, WHEREAS Section 9 of said Act confers upon a Municipality the rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act: and, WHEREAS the Corporation of the County of Elgin deems it expedient to enter into a funding agreement with Her Majesty the Queen in Right of Ontario as represented by the Minister of Agriculture, Food and Rural Affairs, through its Ontario Community Infrastructure Fund — Formula -Based Component (OCIF-Formula). NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT the Warden and Chief Administrative Officer be authorized and directed to enter into a funding agreement with Her Majesty The Queen in Right of Ontario as represented by the Minister of Agriculture, Food and Rural Affairs to accept funding under the Ontario Community Infrastructure Fund — Formula -Based Component (OCIF- Formula). 2. THAT this by-law shall become effective once executed by both parties. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18TH DAY OF OCTOBER 2016. Mark G. McDonald, Bernie Wiehle, Chief Administrative Officer. Warden. 109 COUNTY OF ELGIN By -Law No. 16-27 "TO AMEND THE SCHEDULE TO BY-LAW NO. EG1 (16-11) BEING A BY-LAW FOR THE REGULATION OF TRAFFIC" WHEREAS pursuant to Section 210, of the Municipal Act, being Chapter M.45, R.S.O. 1990, as amended, the Council of the Corporation of the County of Elgin did pass By -Law No. EG1 (16-11) for the regulation of traffic; and, WHEREAS now pursuant to Section 11(2) of the Municipal Act, 2001, S.O. 2001, c. 25, an upper -tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to this section; and, WHEREAS said Table authorizes an upper -tier municipality to pass by-laws regulating parking and traffic on highways; and, WHEREAS By -Law EG1 (16-11) has been previously amended through By -Law 16-19; and, WHEREAS it was deemed necessary and appropriate to amend the distance requirements of Schedule "A" Part "B" to By -Law No. EG1 (16-11) to restrict parking on a section of County Road #27 (Sparta Line) in Sparta. NOW THEREFORE BE IT RESOLVED THAT the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT Schedule "A" Part "B" of By -Law No. EG1 (16-11) be and is hereby amended by deleting the current language of Section 12.4 and inserting the following distance revisions: 12.4 No Parking shall be permitted on the south side of County Road #27 (Sparta Line) from the southwest corner of Quaker Road westerly for 36 metres. 12.4.1 No Parking shall be permitted on the south side of County Road #27 (Sparta Line) commencing from a point 112 metres west of the southwest corner of Quaker Road and continuing westerly for 51 metres. 2. THAT this by-law shall come into force and take effect upon erection of appropriate signage indicating said No Parking Zones. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18TH DAY OF OCTOBER 2016. Mark G. McDonald, Chief Administrative Officer 110 Bernie Wiehle, Warden CLOSED MEETING AGENDA October 18, 2016 Staff Reports: 1) Senior Consultant, McDowall Associates — Municipal Act Section 239.2 (b) personal matters about an identifiable individual, including municipal or local board employees and 239.2 (d) labour relations or employee negotiations — County of Elgin Compensation Update — Management Non -Union Group Summary Presentation. (circulated under separate cover) 2) County Solicitor & Chief Administrative Officer —Municipal Act Section 239.2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board — Dexter Line Relocation — Landowner Claims — Expropriations Act (Ontario). 3) Chief Administrative Officer — Municipal Act Section 239.2 (b) personal matters about an identifiable individual, including municipal or local board employees - Request for Specified Legal Services. 111 1/00�F. I E (y lgin( �Co ADDENDUM FOR TUESDAY, October 18, 2016 - 9:00 A.M. Additional Items for Consideration: Sharon Vokes, Clerk/Director of Council Services, Grey County with a resolution seeking support for the Province to re-evaluate the hydro structure in terms of access and delivery and implement structural changes to address the unfair practice of charging rural residents more for hydro delivery. (Attached) 2. Ruth Tisdale, Chair of Thames Valley District School Board and Laura Elliott, Director of Education responding to County Council concerns regarding the proposed Elementary Pupil Accommodation Review for Elgin County. (Attached) 112 cureAT I ANI o un fy Clerk's Department . p ���._��_............................�....., ...._................�.... . . .......... . .... 595 9to Avenue East, Owen Sound Ontario N4K 3E3 519-372-0219 x 1227 / 1 -800 -567 -GREY / Fax: 519-376-8998 October 11, 2016 The Honourable Kathleen Wynne Premier of Ontario Toronto ON M7A 1A1 By email only: premier@ontario.ca Honourable Madam: Provincial legislation and Hydro One's strategy regarding hydro costs was discussed at a recent Grey County standing committee meeting. At the October 4, 2016 Council session, resolution SSC70-16 was endorsed as follows: WHEREAS there is inequity between the cost of hydro for rural residents as compared to urban residents due to higher distribution charges; AND WHEREAS this practice targets and negatively affects rural residents, especially those who are already unable to pay for the high cost of hydro; NOW THEREFORE BE IT RESOLVED THAT the County of Grey request the Province to re-evaluate the structure of hydro in terms of access and delivery and implement structural changes to address the unfair practice of charging more for delivery for rural residents; AND THAT this resolution be circulated to all municipalities in the Province of Ontario as well as Ontario Small Urban Municipalities (OSUM) and Association of Municipalities of Ontario (AMO). Grey County Council respectfully requests consideration of this resolution. Yours truly, Sharon Vokes Clerk/Director of Council Services haron.v kes L.gre y.ca cc. Glenn Thibeault, Minister of Energy by email: gtlibeaultainpp.co liberal.ola.g AMO by email:amo(&amo.on.ca OSUM by email: Imccabe@goderich.ca K. Weppler, Director of Finance All Ontario Municipalities Bill Walker, MPP Bruce Grey Owen Sound by email: bill .Wjker p , la,org Jim Wilson, Simcoe Grey MPP by email: jim.wilson@pc.ola.org Grey County: Pmour It Your Way VON imumo ma'vwcr scm,ow U(NOVID 2_016 October 12 Laura Phil, Diraittrof alEducation and Secretaxy OCT 14 2016 VVr arden Bernie Wiplillp County of Elgin COUNTY OF ELGIN 450 Sunset Drivo III IS SERVICES St. Thornas, ON N5R 5VI. Dear'" arden Wiefile: IRIE - getter dated 2016,Septem b e r 29 - Ele ment'a ry P,u pi I Acco m modati o n R eview (Proposed) Thank you for your corre5poncleince of Selatember 29 rcgarding the proposed Elernentary, Pupi[ Accommodation Review for Ugin County. Tharnes Valley District School Board �TVDSB) is committed to community engageirrent when, considering school closures,, including discussions with municipalities, community organizations and parents, TVD5B has established a neva, process for studying pupil accommodation based on the latest developed requirements from the Ministry of Education. During the past school: year, the Board developed a new policy and procedures for pupil accommodation based on these provincial requirements, The process, provides, for, greater transparency to support the Board's plans for long -tenni, slustainable accommodation of pupils in safe, modern facflitles that rnaximize learning opportunities, The new requirements include a nnore formM consi.,iltation, process which all boards must fallow, As part of the first step in the new process, listerl Community Organi2ations (Including municipalities) recently received notification that the Board's SeniorAdn,ninis,tr,ationi,woul,d hike to study accommodation 115SUeS COTICerning a group of schools. At this point, municipalities have, the opportunity to share their, own. technical data, which may iin,)pact the identified schools. The purpose of this part of the process is to ensure that SeniorAcIrninistration is utilizing the rnost up­to-date planning Wormation for possible, collaboration, opportunities received frown ratinicipallities. We look forward to receiving, your submission,, We would also like to extend an invitation to attend the 201.6 November 22 Board meeting, This rneeting willl also be au'aflable through web strearn at www,tvcIsb,ca. At this meeting, staff will be presenting the Initial Senior Administration's, Report JISAR) for consideration and requesting approval by the Board to begun two Pupil Accommodation Reviews — one of which involves the County of Elgin. In addition to the presentation of the ISAR, staff will be outtinft the rationale for the review,any proposed recommendations, school informaflon profiles and any information received from Community Organizatic>ns/Miunicipalities, F'or. your assistance, excerpts from our new Community Planniny erne Facdi°y Coflaborarlon Opporruniffes Proceoure and Papil Accorrmodation and Facifity Orraniation Procedure are attached. They outline the various opportunities Community Organizat�ions/Municipa�lities will have to give input to the review., Thafnes Valley Dist6d S(hool Board - Nice of the Dratfor of Education 1250, Dtn'ida$ Shue), M kx 5040, Loiidon, Win& HM 50 T4,519-452-20010 W. 2022? Fax: 519-452-2396, websile: www,wdsh,ca we,,, bun'd eve day, Page 2, At this flnio, we would respectfuIlly dechnyouir invitation to rneetgiven that staff will be provHfing an extensive report to t he Board ori 2016 NIOVP rn be r 22. if YOU have any question5 or,cornrnents regardIng, the process, please contact Kevin Bushell, Executive Offic.er - Facility Services and Capitall Planning. Skicerely, RuthTisdale Chair of the Board La u ra E Hi ot t Director of Education, M M, Paylor', Admr nistrative,Assistant County of Elgin Mark McDonald, CAO, County of Elgin Thames V41ley District ch of Board Trustees Capital Plannlng Coo4natlng Committee 115 Excerpt fr,o ri t h e, T ha m o s V a III e y D i st ri ft Sc hi o it Board's Community Planning ond FacWty CoNaboraticu7 OpportiinitiesProqqdurLLNq, 401.5b)1 7.0 C 0 li NGCO M M UN ITY ORGA N 12 AT 10 N 5 R E,GAR DI ING POTENTIAL PU P1 L ACCOM MO DAT 10 N REVIEW 7.1 Before presenti[rig a recommeinclation to the Trust ees to undertake a pupil ac cornmodat! a n review, TVUSH Administration must have sought and obtained the approval afthe Truster�s, to contact the cornmoorty oirgaoWitions then I isted on TVD513's website as beim g, entitled to receive Ii and who are otherwise identified as being within the affected region, and advise there that TVDSF is considering a pupil accornnnodation review in that region. 7.2 Such, contact will be by e-mail and swill: 7�21 i d e ni t1i ty: the n a rnes a f the: schools involved, any pote n tia I school closures; and,,any proli student long-term accommadabor; and 7.2.2 request recipients to provide TVDS,B, by e-rnafl iddressed to planning@itvdsb.o,n.ca, within ten (10) days,of the date of TVDSB'.s e - mad to such cornrnun4y organizations, witlh� 7.2.2-1 a clear indication of any community planning or fadl illy collaboration opportunities the respective recipient is aware of and vyNch relate to the schools idenififiri and 7,2,2,2 any relevaii,t technical information the redpient may hove and wish to provide, indkiding, but not lini4ed to, in the case of any municipal level of povernment, the nounicipal level of government's population aind future development projections forthe affected region. Exceript,from the Tham:es, Valley DIistrict School Board"s Pul2dAccommodation and Facility Or AmVzotion Procedure No, 4015a): wl*1 kiEillfir.,i 11917111INT THINVOIL"Hil'i [Ile I I LIFF&I , 14.1 In the evenithe Trusteesdecide, to proceed with a pupil accomrnodation review, iand in addition to the, meetings contemplated in section 8.0, 110.0 and 12.0 of this Procedure), I-VDSB Adrninistradcn will, within five (5) Business Days ci decNon, nobly the following entities of Such decision and invite: 1. .1..1 all RIAmid paI levels of government iii; the Region where than Schools which are the subject to the pupll accoirnmaidiation review are locat(,A; 144,Z other Community Organizations listed, from thine to time, on TVDSIB's webMte as being Community Organizations entitled to notil of annual Mee'tl'n85 pursuant to section 5.7 of'T'VDSB,'.q Community Planning and Facillity Colfaboration Opportuni'des Procedure (as Arne nded or replaced),, andwho areatherwise, located in the Reif n where any, of the Schools which are subject to the pupil accommodation review are located; 14.13 the Direcloi'S of FdOCotion of the cotermino,us boards of eduCatilDil operating in the Region in which any oif the schools subject tea the pupil accommodation revieware, located; and 1 1 Pal g e 116 14A.4 the Ass! stant Deputy Wrilister of Fin an dal Poky and Business Oivision ofthe Ministry, to a rneeting (the., "Post -Determination Meefing7) to discuss and cornownt on the recomrnc-nde�d options in TVI)SIR's Initial Senior Adrnlnustrafion Report which gave rise to the respective pupil accornmodatlon review. "rhe, recipients of such in invitation are referred to as "Post -Determination Meeting Invitees" for purposes of this Proce-dure, 142 Notice of a PoSt-Determination Meeting, WA be, sent by e-MaA to the Clerk's department ror equivalent�for sin& and sipper tief inunicipa I iitie� in VVI-ilch, arly Q( I he 5cfio Is which are subject to, t lie pupfl accommodation review are located. Notice to other Communfty Organizations located in the Regiorr(s) of the schools which aro subject of the pupW acconirriodatian review will be sent by e-mail to the contact person identified for each such Corin-nurrity Orp ,Rnization pursuant to section 4.2 ofTVDSB's Community Planning and f=acility CroI I a boratik>n Opportuoities Procedure (as amended or replaced). 14.3 NoUceof as Post -Deternii nation MeelJngwill; 14.3.1, proviide a link to the respective I n ifia I Sen ior Ad rrri n i st rati on Report posted on TVD,SB's wpbsRe:� 14.3.2 specify the, datres and tirneq for both the Post -Determination meefin& as, wr,it aq the related Initkd Public Meeting, Second Public Meeting and Firial Public Meeting; 14.33 advise Post -Determination Meeting Invitees that they are entitled to attericl the Post - Determination Meeting,, a5 well as the related InWal Public: Meeting, Second Public Meeting and Finall Public IMeeting; 14333 advise Post-Determinotion Meeting inviteethat they, are entitIod to make presentations at the Ilnptiarl Public Meeting and the Second Public Meeting�- X4.3.5' request that Past-Deterirnlnatian Meeting Invitees respond, Viae-rrafl addressed to plan ni ng@tvdsb.onxa, as to, whetherthey swill be attending the Post-Deterimination Meeting and/orthe related Iinitiia] Public Meefing and: Second Public Meeting, as wirfll o5 WhOlier they Wish to make a pre�einWtiori at the related Initial Public Meeting or Sewed Public Meeting; and 143.6 advise Post-Deterrinination Meeting Invitees thalt, to the extent they want their views to be included in the IFirnal Senior, Administration Report (see sections 14.4 and 15,1 below), they must provide sarne, In writiing, via e-rnail addresseci to plan III ORpudsti,ouxa, at least eight (8) Busil"105S Days parer to the date scheduled for the tespective Final Public Meeting,. 14.4 TVDSB is not responsible for recording presenta Lions made at a Post--Dotermnation Meating, ail Initial Public Meetingor a Second Public Meeting, and should a Post Determination Meeting InvReerh want "their views to be included in the respective Final Senior Ad min istration Report, they aire required to sulbjijit same, rij writing, via 0-rnad addwsed to at leab,t elVit (8) Business Days, prior to the respective Final Public Meeting. 145 rVDSB will innaintain a record of the e mails providiint,, notice to the respective P05t Determination Meeting Invitees of a Post-Deterrnination Meeting and will malintain said records in accordancewith TVDSB's Rerords Information Manageroc.,int Proceduro (as, amended or replaced), 141.61 Although TVDSB will) record attendanco at a Post-DoterminatiOn MePtIng, it Will not be respron ibis for recording and inclu ding any verbal corn ments, or presentations inade, or discussions had, at a Post -Determination Meeting in the respective Final Senior Ad ministration 117 Report. As in&caj,ed obt>vc-, if a, Post -Determination Meeting Invitee Bann. th it views in cluded in the respective Final Seniior Admimstrat'ion Report, they are required to submit same, in writing, via e -maid addressed to Plannjng@tvdsb.on.ca, at least eight (8) Blusi:ness Days pbor to the date 5chedwed, far tyre respective Final Pablic meeting, 14.7 Schedu I e A-2 t�o this Piracedr ,ve hi6ftightsthe opportunities this Procedure provides to Community Orgainizatons to provide input tarp the respective Initial and Reputts, as applicable, 3 1', i" ::w (y� 118