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April 27, 2017
MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING APRIL 27, 2017 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING ------------------------------------------------------------------------------------------------------------ DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al —Al2) April 13, 2017 Council *April 13, 2017 Public Meeting — Public Review of 2017 Budget BUSINESS ARISING FROM MINUTES Fireworks Proposal — Response from Parks and Recreation Committee. DELEGATIONS (B) REPORTS (Cl- C10) 1. ROADS a) *Rental Tractor Agreement 2. RECREATION/EMERGENCY MANAGEMENT 3. WATER DISTRIBUTION SYSTEM a) *West Elgin Distribution System Operations Report March 2017 4. WASTEWATER a) *Rodney Wastewater Treatment Plant Operations Report— First Quarter 2017 b) *West Lorne Wastewater Treatment Plant & Collection System Operations Report — First Quarter 2017. S. BUILDING *Enclosed i April 27, 2017 ............. Page 2 6. BY-LAW ENFORCEMENT 7. DRAINS 8. ADMINISTRATION a) *Municipal Review of Bill 68 b) *Setting 2017 Remuneration for Summer Students c) *2017 Budget 9. PLANNING a) *Proposed Consent Application for Waldorf Farms Ltd. clo Kevin Schleihauf 10. ACCOUNTS CORRESPONDENCE (D1 — D23) I COUNCIL CONSIDERATION - ACTION RECOMMENDED: 1.* Letter to Council from the Calvary United Church — Request to Waive rental fees for use of the West Elgin Recreation Centre on Saturday, November 4, 2017 for the Quarter Auction Fundraiser from 10:00 a.m. to 5:00 p.m.; 2.* Letter to Council from the Rodney Youth Centre— Request to Waive rental fees for use of the West Elgin Recreation Centre on May 20, 2017 for a Pizza Party after a Town Wide Scavenger Hunt from 4:00 p.m. to 7:00 p.m.; 3.* Letter to Council requesting temporary closure of municipal roads for Lady of Fatima parade on May 13, 2017 at 7:00 p.m. to 7:30 p.m. 4.* Resolution from the Municipality of Dutton Dunwich supporting a Private Member's Bill proposing the Government of Ontario halt all wind power approvals in unwilling host communities; 5.* Association of the Municipalities of Ontario — Policy Update — Federal Cannabis Legislation Tabled —April 20, 2017; 6.* Association of the Municipalities of Ontario — Policy Update— Province Announces Fair Housing Plan for Ontario —April 20, 2017; 7.* Association of the Municipalities of Ontario — Policy Update—Waste Diversion —The Blue Box Today and Tomorrow—April 20, 2017; 8.* County of Elgin — Council Highlights --April 11, 2017; 9.* Forests Ontario announcement of Two Initiatives —The Heritage Tree Program and. Ontario's Green Leaf Challenge (GLC) — March 30, 2017; 10.* Ministry of Citizenship and Immigration — Nominations for the Champion of Diversity Award — applications due May 15, 2017; *Enclosed April 27, 2017 ............. Page 3 11.* Forests Ontario — Ontario's Green Leaf Challenge; 12.* Lower Thames Valley Conservation Authority — LTVCA Branches Out with 130,000 Trees on Order This Spring; 13.* Hudson's Bay Grand Portage —June 22 to August 26, 2017; 14.* Southwest Integrated Fibre Technology —April 13, 2017; 15.* Lower Thames Valley Conservation Authority—April 13, 2017; 16.* Association of Municipalities of Ontario —All Eyes on Queen's Park this Week's 2017 Provincial Budget—April 24, 2017; 17.* Association of Municipalities of Ontario — Province Announces Details of Basic Income Pilot—April 24, 2017; 18.* Township of Adjala-Tosorontio — Request for Support requesting.that The Right Honourable, Justin Trudeau, Prime Minister of Canada be requested to waive the taxes payable on the purchase of a Canadian Flag or a Canada 150 Anniversary flag for the year 2017; RECOMMENDED TO ACCEPT & FILE: 19. AMO • Watch File —April 13, 2017; • Watch File —April 20, 2017. 20. Notification from the City of Kawartha Lakes of their resolution supporting Certified Crop Advisors; 21. Notification from the Township of Perth East of their resolution to rescind the proposed Building Code change B-08-09-03 for mandatory 5 year septic inspections; 22. Notification from the Municipality of Calvin of their resolution to rescind the proposed Building Code change B-08-09-03 for mandatory 5 year septic inspections; 23. Notification from the Township of the Lake of Bays of their resolution regarding request for a moratorium on the current Accommodation Review Process. BY-LAWS: By-law No. 2017-30 2017 Budget and Rates By-law No. 2017-31 Authorize Agreement— Lease for Tractor By-law No. 2017-32 2017 Remuneration for Seasonal Employees MINUTES (E1) April 20, 2017 Lower Thames Valley Conservation Authority NOTICE OF MOTION (F) OTHER BUSINESS (G1 — G2) *Enclosed April 27, 2017 ............. Page 4 1. Council Announcements 2. Closed Session CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS: May 11, 2017 Council May 25, 2017 Council Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. *Enclosed A- 1 MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS APRIL 13, 2017 PRESENT Mayor Bernie Wiehle Councillors Joe Seman Jr., Jonathan Wolf, Richard Leatham STAFF PRESENT Scott Gawley, C.A.O.-Clerk Spencer Pray, Deputy Clerk Magda Badura, Treasurer Lee Gosnell, Public Works Superintendent Jeff Slater, Parks&Arena Superintendent/Fire Chief REGRETS Deputy Mayor Mary Bodnar ALSO PRESENT CALL TO ORDER The Mayor called the meeting to order 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None declared. ADOPTION OF AGENDA RES. NO.1 Moved by Seman Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin approves the agenda for April 13,2017 as printed and circulated; with the following addition be added to the agenda for closed session; • Labour Relations or employee negotiations(M.A. s.239(2)(d)). • Litigation or potential litigation(M.A. s.239(2)(d)). DISPOSITION: Carried APPROVAL OF MINUTES RES. NO.2 Moved by Leathern Seconded by Seman RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated; March 30,2017 Special Council Meeting-2017 Operating Budget AND THAT the following correction be made to the following minutes; March 23,2017 Council March 23, 2017 Committee of Adjustment-Minor Variance-256 Ridout Street(T. Kelly) April 13, 2017 .....Page 2 of 11 RES. NO.2 Cont'd • Spencer Pray, Deputy Clerk will be signing the minutes. DISPOSITION: Carried BUSINESS ARISING FROM MINUTES None. DELEGATIONS RES NO.3 Moved by Leatham Seconded by Seman RESOLVED that Council suspend its Council meeting and go into a Public Meeting for the 2017 Budget. DISPOSITION: Carried 1:30 p.m. Public Meeting—Public Review of 2017 Budget(C8e) Separate Minutes were prepared for this meeting. RES. NO.4 Moved by Wolf Seconded by Seman RESOLVED that Council continue its April 13, 2017 Council Meeting. DISPOSITION: Carried REPORTS 1. ROADS a) March Roads Report RES. NO.5 Moved by Seman Seconded by Leatham RESOLVED that the March Roads Report from the Public Works Superintendent dated April 13,2017 be received; DISPOSITION: Carried a)2017 Gravel Tender RES. NO.6 Moved by Leatharn Seconded by Seman RESOLVED that the Report—2017 Gravel Tender from the Public Works Superintendent dated April 13,2017 be received; AND THAT the Council of the Municipality of West Elgin approves the tender submitted from Johnston Bros. (Bothwell) Ltd. in the amount of$323,000.00 plus applicable taxes for the supply, haul and spread of'A' Gravel—Approximately 25,000 tonnes; AND FURTHERMORE THAT a by-law be forth to enter into an agreement with Johnston Bros. (Bothwell)Ltd. DISPOSITION: Carried b)2017 Dust Suppressant Tender RES. NO.7 Moved by Leatham Seconded by Wolf i April 13,2017 .....Page 3 of 11 A-3 RES. NO.7 Cont'd RESOLVED that the Report—2017 Dust Suppressant Tender from the Public Works Superintendent dated April 13,2017 be received; AND THAT the Council of the Municipality of West Elgin approves the tender submitted from Pollard Highway Products Ltd. in the amount of$ 103,500.00 plus applicable taxes for the supply and application of approximately 2,250,000 Litres of Dust Suppressant; AND FURTHERMORE THAT a by-law be forth to enter into an agreement with Pollard Highway Products Ltd. DISPOSITION: Carried 2. RECREATIONIEMERGENCY MANAGEMENT a) March Recreation Report RES. NO.8 Moved by Seman Seconded by Leatham RESOLVED that the February Recreation Report from the Parks and Arena Superintendent dated April 13,2017 be received; DISPOSITION: Carried 3.WATER DISTRIBUTION SYSTEM a)February Water Distribution System Report RES. NO.9 Moved by Seman Seconded by Leatham RESOLVED that the Report-February Water Distribution System from the Ontario Clean Water Agency dated April 13, 2017 be received; DISPOSITION: Carried b) Ministry of the Environment—Tri-Count'Drinking Water System—Inspection Conducted on January 31 and March 7, 2017. RES. NO.10 Moved by Seman Seconded by Leatham RESOLVED that the Report—Ministry of the Environment—Tri- County Drinking Water System—Inspection Conducted on January 31 and March 7, 2017 February Recreation Report from the Drinking Water Inspector dated March 30,2017 be received; DISPOSITION: Carried 4.WASTEWATER 5. BUILDING a)March Building Report RES. NO.11 Moved by Wolf Seconded by Leatham RESOLVED that the March Building Report from the Deputy Chief Building Official dated April 13, 2017 be received; DISPOSITION: Carried 6. BY-LAW ENFORCEMENT a) March By-law Enforcement Report i A4 April 13, 2017 .....Page 4 of 11 RES. NO.12 Moved by Seman Seconded by Leatham RESOLVED that the March By-law Enforcement Report from the C.A.O.-Clerk dated April 13, 2017 be received. DISPOSITION: Carried 7. DRAINS a) Petition for New Drainage Works—Lot 7, Concession 3 RES, NO.13 Moved by Seman Seconded by Wolf RESOLVED that the Report—Petition for New Drainage Works— Lot 7, Concession 3 from the Deputy Clerk dated April 13,2017 be received; AND THAT the Council of the Municipality of West Elgin accepts the drainage petition from Harold Boekhoven for drainage works on Lot 7, Concession 3 under Section 4 of the Drainage Act. DISPOSITION: Carried b)Awarding Tender for the Brooker Drain Reconstruction RES. NO.14 Moved by Seman Seconded by Leatham RESOLVED that the Report—Awarding Tender for the Brooker Drain Reconstruction from the Deputy Clerk dated April 13, 2017 be received; AND THAT the Council of the Municipality of West Elgin accepts the tender submitted from G.W. Clarke Drainage Contractor Ltd. in the amount of$61,000.00 plus applicable taxes for the completion drainage works on the Brooker Drain. DISPOSITION: Carried 8.ADMINISTRATION a) Exotic Animal By-law RES. NO.15 Moved by Leatham Seconded by Seman RESOLVED that the Report—Exotic Animals By-law from the Planner dated April.13, 2017 be received; AND THAT the Council of the Municipality of West Elgin deny an exemption to West Elgin By-law No.2004-48 for the proposal for exotic animals at 24156 Marsh Line; AND FURTHERMORE THAT no further review of West Elgin By-law No. 2004-48 be conducted at this time. DISPOSITION: Carried b) Port Glasgow Trailer Park Septic System RES. NO.16 Moved by Wolf Seconded by Seman RESOLVED that the Report—Port Glasgow Trailer Park Septic System from the C.A.O.-Clerk dated April 13,2017 be received; DISPOSITION: Carried c) Port Glasgow Trailer Park Booth Rental �-5 April 13, 2017 .....Page 5 of 11 RES, NO.17 Moved by Seman Seconded by Leathern RESOLVED that the Report—Port Glasgow Trailer Park Booth Rental from the C.A.O.-Clerk dated April 13, 2017 be received; AND THAT the Council of the Municipality of West Elgin approves advertising the Booth Rental as a Request for Proposal to operate the Food Booth at the Port Glasgow Trailer Park for the 2017 season on the municipal website. 1 DISPOSITION: Carried d)West Elgin Economic Development Committee—Residential Surveys RES. NO.18 Moved by Seman Seconded by Leatham RESOLVED that the Report—West Elgin Economic Development Committee—Residential Surveys from the Deputy Clerk dated April 13, 2017 be received AND THAT the Council of the Municipality of West Elgin approves funds for the creation and distribution of residential surveys for the Community Tool Kit; AND FURTHERMORE that the Council of the Municipality of West Elgin grant funds for advertising the different components of the West Elgin Community Tool Kit. DISPOSITION: Carried e 2017 Bud et RES. NO.19 Moved by Seman Seconded by Leatham RESOLVED that the Report—2017 Budget from the Treasurer dated April 13, 2017 be received. DISPOSITION: Carried f)Annual Performance Report—Sewage Works 2016—Port Yacht Club RES. NO.20 Moved by Leatham Seconded by Seman RESOLVED that the Report—Annual Performance Report— Sewage Works 2016—Port Glasgow Yacht Club from Mysson Consultants Inc. dated April 13, 2017 be received. DISPOSITION: Carried q)West Elgin Fire Department-_Update RES. NO.21 Moved by Leatham Seconded by Seman RESOLVED that the Report—West Elgin Fire Department-Update from the West Elgin Fire Chief dated April 13,2017 be received. DISPOSITION: Carried h West Elgin Fire Department—Fire Works Proposal RES. NO.22 Moved by Wolf Seconded by Seman RESOLVED that the Report—West Elgin Fire Department—Fire Works Proposal from the West Elgin Fire Chief dated April 13, 2017 be received; April 13, 2017 .....Page 6 of 11 RES. NO.22 Cont'd AND THAT the Council of the Municipality of West Elgin defer this matter to the April 27,2017 Council Meeting. DISPOSITION: Carried it was discussed that a letter from the West Elgin Council be directed to members of the West Elgin Fire Department for a job well done on March 28, 2097. 9. PLANNING 10.ACCOUNTS RES. NO.23 Moved by Leatham Seconded by Semen RESOLVED that the Deputy Mayor and Treasurer are hereby authorized to sign Payment Voucher#4 amounting to $ 1,570,283.39 in settlement of General, Road,Water, and Arena Accounts(including cheques#23344-23409&EFT dep#191 — 265). DISPOSITION: Carried CORRESPONDENCE: 1. Eagle Community Centre—50th Anniversary Celebration at 9346 Graham Road, Eagle on Saturday July 22, 2017. 2. Eagle Community Centre—Invitation to Council to speak at the opening ceremony of the 501h Anniversary Celebration on Saturday July 22, 2017. The Deputy Clerk was directed to notify Ms. Swain of Council members who plan on attending. 3. West Elgin Community Band—25th Anniversary—Request for$250.00 grant to assist with hall rental, insurance, licenses, advertising, and other associated fees. RES. NO.24 Moved by Leatham Seconded by Semen RESOLVED THAT the Council of the Municipality of West Elgin grants the West Elgin Community Band a grant of$250.00 to be used towards celebrating their 25th Anniversary. DISPOSITION: Carried 4. West Elgin Secondary School—Request for grant for Defibrillator and/or Security Box. RES. NO.25 Moved by Leatham Seconded by Semen RESOLVED THAT the Council of the Municipality-of West Elgin grants the West Elgin Secondary School Parent Council a grant of $100.00 towards the purchase of a Defibrillator for the West Elgin Secondary School. DISPOSITION: Carried 5. Letter from the Office of the Minister of National Revenue—Canada Revenue Agency regarding consideration of campgrounds as small businesses. �I April 13, 2017 .....Page 7 of 11 The Deputy Clerk was directed to send this correspondence to Ms. Depuis. 6. Royal Canadian Legion—West Lorne Branch 221 —Exemption from Municipal Taxes. RES. NO.26 Moved by Leatham Seconded by Seman RESOLVED THAT the letter from the Royal Canadian Legion- West Lorne Branch 221 requesting tax exemption has been received; AND THAT the Council of the Municipality of West Elgin grant tax exemption on Municipal Taxes as per West Elgin By-law No. 2011-06; AND FURTHERMORE THAT the Council of the Municipality of West Elgin as per West Elgin By-law No.2011-06 grant the education portion of the 2017 taxes. DISPOSITION: Carried 7. Letter from the City of London regarding two major waste management projects—Request for Municipal Input on Need for Access to Future Residual Waste Disposal and Need for Access to Future Resource Recovery Facilities. RES. NO.27 Moved by Leatham Seconded by Seman RESOLVED THAT the letter from the City of London dated March 30, 2017 be received; AND THAT the Council of the.Municipality of West Elgin for the Need for Access to Future Residential Waste Disposal selects Option#3'Would like to be included in the service area of any new waste disposal facility and may consider using the facility depending on the cost. AND THAT the Council of the Municipality of West Elgin for the Need for Access to Future Resource Recovery Facilities selects Option#3"would like to be included in these discussions and may consider using the facilities depending on the cost. DISPOSITION: Carried 8, Lower Thames Valley Conservation Authority—2016 Annual Report. 9. Letter from the Municipality of Central Elgin—Invitation for Municipal Representatives for potential shared service of Fire Prevention Officer. 10. County of Elgin—2016 Census for Elgin County. 11. County of Elgin—2016 Library Usage and Statistics Report. 12. Elgin County Ontario Provincial Police—2016 Year End Report. 13. Letter to Council from Audrey Schell regarding exemption to Exotic Animal By-law. 14. Letter to Council from Robert and Suzanne Doan regarding exemption to Exotic Animal Bylaw. 15. Association of the Municipalities of Ontario—AMO's Key Amendments to Bill 68—Municipal Act and Municipal Conflict of Interest Act and School Review—March 31, 2017. i April 13, 2017 .....Page 8 of 11 16. County of Elgin—Elgin Economic Development Newsletter March 2017. 17. Association of the Municipalities of Ontario Policy Update—Federal Budget Includes Funding for Infrastructure, Housing,and Child Care— March 22, 2017. 18. Association of the Municipalities of Ontario Policy Update—Plate Denial for Defaulted Provincial Offences Act(POA) Fines Begins—May 1, 2017. 19. Association of the Municipalities of Ontario Policy Update—Bill 68 Submission and 113 Tax Exemption. 20. Municipality of Port Hope—Request for'Support to ban incineration as a waste management option in Bill 151; 21. AMO • Watch File—March 23, 2017; • Watch File—March 30, 2017; • Watch File—April 6, 2017. 22. Notification from the Town of Ingersoll of their resolution to have the Government of Ontario to create a policy to ensure Automated External Defibrillators in Ontario Schools; 23. Notification from the Municipality of East Ferris of their resolution to rescind the proposed Building Code change B-08-09-03 for mandatory 5 year septic inspections; 24. Notification from the Township of Madawaska Valley of their resolution to rescind the proposed Building Code change B-08-09-03 for mandatory 5 year septic inspections; RES. NO.28 Moved by Wolf Seconded by Seman RESOLVED that the above correspondence items numbered 1,2,5,8,9,10,11,12,13,14,15,16,17,18,19,20—24 be received and filed. DISPOSITION: Carried BY-LAWS 1. By-Law No. 2017-27 Authorize Signing of Agreement-2017'A'Gravel RES. NO.29 Moved by Seman Seconded by Leatham RESOLVED that the mover be granted leave to introduce a by-law to execute an agreement between,Johnston Bros. (Bothwell) Ltd. and the Corporation of the Municipality of West Elgin in the amount of$323,000.00 plus applicable taxes for the supply, haul and spread of"A"Gravel—Approximately 25,000 tonnes and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.30 Moved by Wolf Seconded by Seman RESOLVED that a by-law to authorize the execution of an agreement between Johnston Bros. (Bothwell) Ltd.and the I April 13, 2017 .....Page 9 of 11 RES. NO.30 Cont'd Corporation of the Municipality of West Elgin in the amount of $323,000.00 plus applicable taxes for the supply, haul and spread of"A'Gravel—Approximately 25,000 tonnes be now read a third time and finally passed,signed, sealed and numbered By-law 2017-27—Authorize Signing of Agreement—2017 'A' Gravel DISPOSITION: Carried 2. By-Law No. 2017-28 Authorize Signing of Agreement—2017 Dust Suppressant RES. NO.31 Moved by Wolf Seconded by Seman RESOLVED that the mover be granted leave to introduce a by-law to authorize the execution of an agreement between Pollard Highway Products Ltd. and the Corporation of the Municipality of West Elgin in the amount of$ 103,500.00 plus applicable taxes for the supply and application of approximately 2,250,000 Litres of Dust Suppressant and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.32 Moved by Leatham Seconded by Wolf RESOLVED that a by-law to authorize the execution of an agreement between Pollard Highway Products Ltd. and the Corporation of the Municipality of West Elgin in the amount of $103,500.00 plus applicable taxes for the supply and application of approximately 2,250,000 Litres of Dust Suppressant be now read a third time and finally passed, signed, sealed and numbered By-law 2017-28—Authorize Signing of Agreement—2017 Dust Suppressant. DISPOSITION: Carried MINUTES NOTICE OF MOTION OCHER BUSINESS 1. Council Announcements Councillor Leatham -Discussed attending the Municipal Insurance event put on by Cowan Insurance and the need for the municipality and for the municipality to encourage property owners to properly sign property perimeters along trails for unintended uses. Councillor Seman -Discussed attending the Municipal Insurance event put on by Cowan Insurance mentioning trails and potential challenges regarding municipal parks. -Mentioned that Dollar Haven is looking to hire employees. A -�� April 13, 2017 .....Page 10 of 11 Councillor Seman -Discussed the last Phragmites Commitee meeting he went to and a potential Government of Ontario initiative to spray for Phragmites down Highway 401. CLOSED SESSION RES. NO.33 Moved by Leatham Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: • Personal matters about an identifiable individual(M.A. s.239 (2)(b)), • Proposed or pending acquisition or disposition of land (M.A. s.239(2)(c)). • Labour Relations or employee negotiations(M.A. s.239 (2)(.d)). • Litigation or potential litigation(M.A.s.239(2)(e)). DISPOSITION: Carried RES. NO.34 Moved by Seman Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: RISE AND REPORT Direction given to the C.A.O.-Clerk. CONFIRMING BY-LAW RES. NO.35 Moved by Leatham Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on April 13, 2017 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.36 Moved by Wolf Seconded by Seman RESOLVED that a By-law to confirm the proceedings of the meeting held on April 13, 2017 be now read a third time and finally passed, signed, sealed and numbered By-law 2017-29 April 13, 2017 Confirming By-law. DISPOSITION: Carried ADJOURNMENT RES. NO.37 Moved by Seman Seconded by Wolf RESOLVED that this Regular Meeting of Council shall adjourn at 2:15 p.m.to meet again on April 27, 2017. DISPOSITION: Carried Adl April 13, 2017 .....Page 11 of 11 These minutes were adopted on the 27'x'of April, 2017. Bernie Wiehle R. Scott Gawley Mayor C.A.O.-Clerk MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS APRIL 13, 2017 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Joe Semen Jr.,Jonathan Wolf, Richard Leathern STAFF PRESENT Scott Gawley, C.A.O.-Clerk Spencer Pray, Deputy Clerk Magda Badura,Treasurer Lee Gosnell, Public Works Superintendent Jeff Slater, Parks&Arena Superintendent/Fire Chief ALSO PRESENT This Special Council Meeting was called for the Public Review of the 2017 Budget for the Municipality of West Elgin. CALL TO ORDER The Mayor called the meeting to order 1:30 p.m. PUBLIC MEETING ATTENDANCE Members in Attendance: Theresa Vandevenne The Treasurer went through Item C8.e)in the April 13,2017 Agenda Package. In addition to this,the Treasurer reviewed changes made to the Draft Budget as a result of previous Budget and Council Meetings. Councillor Wolf addressed Theresa Vandevenne regarding Cactus,Cattle& Cowboys. Discussion surrounding developing revenues and event details occurred. Council asked Theresa Vandevenne had any questions regarding the 2017 Draft Budget. No questions were raised. ADJOURNMENT RES. NO.1 Moved by Leathern Seconded by Semen RESOLVED that the Public Meeting concerning the Public Review of the 2017 Budget. DISPOSITION: Carried These minutes were adopted on the 27th of April, 2017. Bernie Wiehle R. Scott Gawley Mayor C.A.O.-Clerk C- 1 � 4y �F VnPUnF �( �' aF'• N u m The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: April 27, 2017 SUBJECT: Rental Tractor Agreement RECOMMENDATION: THAT Council approve the Lease of(1) one new John Deere tractor from Fulline Farm and Garden Equipment for the 2017 season. k INTRODUCTION: The public works department currently operate 2 tractors for grass mowing and dragging roads during the summer months. One of these tractors is owned by West Elgin and is kept year round. The second tractor has been rented from Fulline, usually arriving sometime in April and going back in Sept-- Oct. DISCUSSION: John Deere approached the municipality to see if we would be interested in leasing the second tractor rather than rent. In past years there would be approx. 500 — 700 hours put on the rental tractor during the course of the season. With an hourly rate of$24, this would cost $12,000 - $16,800 (due when the tractor was returned). The proposed lease rate would be $1,865 per month, starting when the tractor is picked up in the spring and ending when the tractor is returned in the fall. This would be a flat monthly rate that would not change regardless of hours used. Based on a 6 month lease period, this would cost the municipality $11,190. Figured at 500 hours per year, the lease option would cost $800 less than renting. Figured at 700 hours per year, the lease option would be more beneficial, costing $5,600 less. The leased tractor would be new each spring which means little to no down time for the municipality and more opportunity for a quick sale once it is returned to the dealership (due to the low hours). Respectfully Submitted, Reviewed by, Lee Gosnell, CRS tt GawIey, A, CGA Public Works Superintendent C.A.O./Clerk i r GM ATA 10 i. Ali >a i Sfj}. Y� F # a q 3 ff{{_ I7 .f 0 � rA ff e; a : •i �,' — F - 4f 1 Al 1 L11 .�4 Y� y ' - �I tT. Al. r i !g- 31 t� f F ! Facility Description Facility Name: West Elgin Distribution System Regional Manager: Dale LeBritton (519)768-9925,cell(519)476-5898 Business Development Manager: Susan Budden (599)318-3271 Facility Type: Municipal Classification: Class 1 Water Distribution Drinking Water System Category: Large Municipal Residential Title Holder: Municipality Service Information Area(s)Serviced: The West Elgin Distribution System receives water from the Tri-County Drinking Water System and services the communities of West Lorne,Rodney,Eagle,New Glasgow and Rural areas within the municipality. Operational Description: In addition to the watermains;valves,auto flushers,sample stations and fire hydrants,the West Elgin Distribution System has a water storage facility. The system is controlled at the Tri-County Water Treatment Plant by the SCADA system. The Rodney Tower in conjunction with the West Lome Standpipe(a part of the Tri-County Drinking Water System)provides water pressure to the distribution system. The highlift pumps at the Tri-County Water Treatment Plant start when the West Lorne Standpipe reaches the start set point and will continue to fill till the stop set point. Based on the elevations in the system,the Rodney Tower will only begin filling once the West Lorne Standpipe is full. There are tour chambers located at Pioneer Line,Marsh Line,Silver Clay and Talbot Line West of Graham that control the flow to Rodney. These chambers contain automated valves so that when the Rodney Tower reaches the start set point the valves open up to allow water to be fed from the West Lorne distribution system. The highlift pumps stop set point of the West Lorne Standpipe will be overridden if the Rodney Tower has not reached its stop set point,and therefore will continue to run to fill up the Rodney Tower. Key information on the Rodney Tower: • Single fillldraw 300mm diameter pipe • Constructed in 1994 by Landmark • Volume of 1,200m3 • Base elevation: 210.8m;Storage elevations: 238.9m to 250.6m;therefore resulting water pressure 276-386kPa(40- 56psi) • Located at 192 Victoria Street in Rodney I ' Facility Name: West Elgin Distribution System ORG#: 1266 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: There were no compliance or exceedance issues reported for the first quarter. SECTION 2: INSPECTIONS FIRST QUARTER: There were no MOL or MOECC inspections for the first quarter. SECTION 3: QEIVIS UPDATE FIRST QUARTER: The internal audit has been scheduled to be completed by March 24, 2017. The report was completed,there was one non-conformance and five opportunities for improvement (OFIs) identified in the report. The non-conformance has been addressed, it was for an incorrect frequency of work order for the chlorine analyzer hand held unit. The OFIs will be addressed through the management review process, which is scheduled for completion in July. Annual reports(Section 11 and Schedule 22)were completed and provided to the owner as required by 0. Reg. 170/03. SECTION 4: PERFORMANCE ASSESSMENT REPORT All sampling and testing have met 0. Reg. 170/03 requirements.The limit for Total Coliform and E. coli is zero, heterotrophic plate count(HPC) doesn't have a limit. This is an'operational guide to initiate an action plan if results are continuously high in an area. Samples are taken at four different locations throughout the distribution system each week, see results below. W Total #Samples Coliform E. soli Range #Samples HPC Range (cfu/100mL) (cfu/100mL) (cfu/100mL) January 20 0-Q 0-0 10 <10-10. . February 16 0-0 0 - 0 8 <10—50 March . .16 . 0-0 .0- 8 <10-<10 Trihalomethanes are sampled on a quarterly basis. The table below shows the running average so far in 2017. The annual average in 2016 was 61.5µg/L, therefore the current running average has increased 5.7%when compared to the annual average in 2016. The fourth quarter results were elevated due to use of the advanced oxidation process at the WTP to combat taste and odour issues related to raw water quality. Limit THM Result (!ag/L) (lag/L) January 2017 70 April 2016 48 July,2016 - 40 October 2016 - 102 Running Average 100 '65 Haloacetic Acids(HAAS) are now required to be'sampled on a quarterly basis in accordance with 0. Reg. 170/03. The table below shows the running average so far in 2017. The limit for HAAS is 80µg/L, however this isn't enforced until 2018. Limit HAA Result �µg/L} iltg/LI Jantary 261,7 34 April 2017 _ Jly x�a a October 2017 Running Met e "80" 34 _ The Rodney Tower continuously monitors the free chlorine residual of the water.The results fluctuate based on fill cycles.The chart below shows the minimum, maximum and average daily free chlorine residuals. During the winter months the results are usually very good, however, once there is warmer weather the chlorine residuals dissipate. It is required to maintain 0,2mg/L of free chlorine in the distribution system. Therefore,the residual leaving the tower must be above this 0.2mg/L. An adverse reportable event occurs when the chlorine residuals drops below 0.05mg/L. 1.40 _--_- 1.20 1.00 - 0.80 max 0.60 --- —min 0.40 –- -- ----- avg 0.20 - ---- 0.00 01/01/2017 02/01/2017 03/01/2017 I SECTION 5: OCCUPATIONAL HEALTH&SAFETY FIRST QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted this month. SECTION 6: GENERAL MAINTENANCE FIRST QUARTER: JANUARY: 03: Monthly meter reads recorded. 09-12: Thawed frozen hydrants. FEBRUARY: 03: Monthly meter reads recorded. MARCH: 01: Monthly meter reads recorded. 03: Lock replaced on Rodney Tower Main entrance. k SECTION 7: ALARM SUMMARY FIRST QUARTER: JANUARY: No alarms this month. FEBRUARY: 05. Service leak at Pioneer& Furnival Rd. Operator replaced section of 2"service line. MARCH: 01: 167 Furnival Rd, complaint of low pressure. Inspected; low pressure was an in house issue. 11: Paged out for a leak on Thomson Line. Attempted to locate leak. Called ON1Call and learned that locates were ordered and that Chad Yokam was the onsite contact. Contacted Chad and he stated the break was on the homeowners side of the curb stop and he had already shut it off. SECTION 8: COMMUNITY COMPLAINTS& CONCERNS FIRST QUARTER: JANUARY: No complaints or concerns this month. FEBRUARY: No complaints or concerns this month. i 'MARCH: 01: 25311 Marsh Line, Customer complaint regarding suspected high chlorine. Operator flushed hydrant and residual taken. 08: 25964 Warwick Line, Customer complaint of cloudy water. Inspected, air bubbles in water. 22: 125 Furnival Rd, Water Leak. Homeowners plumbing, advised to call a plumber. h Sc � AM Ah dor '" "fir t 1 � t �{ d yd�`F � g f. ° ft I^ } i3. Facility information: Facility Name: Rodney Wastewater Treatment Plant Facility Type: Municipal Classification: Class 2 Wastewater Collection,Class 2 Wastewater Treatment Operational Description: The collection system consists of sewers and one submersible pumping station.The treatment facility main elements are an extended aeration process designed for combined carbon removal and nitrification.The discharge of secondary clarifier:effluent is filtered and disinfected with ultraviolet light before being re-aerated and discharged to the Sixteen Mile Creek.The waste activated sludge is discharged to a lagoon for storage. Dual-point chemical addition alum:is used for phosphorus removal.Sodium hydroxide is added for control of alkalinity. Service Information Areas:Serviced: Village of Rodney Desian Capacity: Total Design Capacity: 590 m3lday Total Annual Flow(2015 Data): 137,326 m3/year Average Day Flow(2015 Data): 384 m3lday Maximum flay Flow(2015 Data): 839 m3lday Treatment Process Features: Effluent Receiver: Sixteen Mile Creek to Lake Erie Major Process: Extended aeration Phosphorus Removal: Continuous,Use of alum Additional Treatment: Effluent filtration Discharge Mode: Continuous discharge Effluent Disinfection Practice: UV Disinfection Sludge Stabilization: Lagoon storage Contacts; Regional Manager: Dale LeBritton 519:768-9925,cell 519:476-5898 Business Development Manager: Susan Budden 519:318-3271 2 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: There were no compliance issues to report for the first quarter. SECTION 2: INSPECTIONS FIRST QUARTER: There were no MOECC or MOL inspections during this quarter. SECTION 3: PERFORMANCE ASSESSMENT REPORT The average daily flow for the wastewater treatment plant in 2017 so far is 338.2ni The average daily flow in 2016 was 376.1ni therefore the flow for 2017 so far is down by 10.1%when compared to 2016. The plant is currently at 57.3%of its rated capacity of 590m3/d. Chart 1. Raw flows in 2017 compared to 2016 flows. 700 j 600 - 500 2016 Average Daily 400 — - - -- -------- ---- Flow (m3/d) 300 s — --- -- - �■2017 Average Daily 200 I Flow (m3/d) E 100 Design Average Flow I (m3/d) +; [O tp U fl. c0 QJ 07 tl1 Ql j 7 7 (O bQ 'n O .00 a - 3 E .0 E -E X41 -4- 0 D N LL N Z in i Raw samples are taken on a biweekly basis following the ECA requirements. The table below shows the raw sample results for 2017. Table 1. Raw water sample results for 2017. ig January Results 93.3 24.3 3.07 88 February Results 89.0 31.7 2.69 82 March Results 69.0 21.7 2.24 50 April Results - - - 3 May Results - - - - June Results - - - - July Results - - - - August Results - - - - September Results - - - - October Results - - - - November Results - - - - December Results - - - - Annual Average 83.8 25.9 2.66 73.2 The effluent is sampled on a weekly basis following the requirements of the ECA. The average effluent BOD5 for 2017 so far is 2.7mg/L, meeting both effluent objectives and limits identified in the ECA. The annual average result for BOD5 in 2016 was 2.3mg/L,therefore the results for 2017 so far are up by 13.7%when compared to 2016(refer to Chart 2). Chart 2. Average Monthly Effluent BODS results for 2017 compared to 2016. i 14 — 1 0 i 12 10 i 8 2016 BOD5(mg/L) 5 ------ --._._...__._._....._ _..__.. _ — a 2017 BOD5(mg/L) 4 . _ Objective(mg/L) ® i-imit(mB/L) I 2 0 ` U CL Q tjo M E O CU ¢ 0 t' 7 u LL. a a v I an Z C The average effluent TSS for 2017 so far is 3.7mg/L, meeting both effluent objectives and limits identified in the ECA. The annual average result for TSS in 2015 was 2.7mg 1L,therefore the results for 2017 so far are up by 34%when compared to 2016(refer to Chart 3). Chart 3. Average monthly effluent total suspended solids results for 2017 compared to 2016. 4 i 16 ---- — - —- ---- 14 j i - ------------- r' i 12 ----_._._._- g __._-- -___.._.__..____ __-- 2016 TSS(mg/L) I 3 5 2017 TS5(mg/L) i 4 — �, Objective(mB/L) I 2 -- — v Limit(mg/L) � 0 f Q ccM .n a E i (U The average effluent TP for 2017 so far is 0.12mg/L, meeting both effluent objectives and limits identified in the ECA. The annual average result for TP in 2016 was 0.09mg/L,therefore the results for 2017 so far are up by 44.2%when compared to 2016(refer to Chart 4). Despite this large increase the results are well below the objectives and limits of the plant. Chart 4. Average monthly effluent total phosphorus results for 2017 compared to 2016. 1.2 ' I I 1 v .� i i 0.8 _ �—_.___ �W 2017 TP(mg/L) 0.6 ----- - Ct ._ _..... - - --- -- — ® memo ® r7 ( g/ ) 0.4 ..........._.....- _... _.._. Objective(mg/L) 0.2 _ ._........._. .. .._. Limit(mg/L) a f0 f6 i� CL 7 5 L .Q 7 3 d Q to p Q t; y U U- p d i Z The average effluent TAN for 2017 so far is 0.12mg/L, meeting both effluent objectives and limits identified in the ECA. The annual average result for TAN in 2016 was 0.15mg/L,therefore the results for 2017 so far are down by 19.9%when compared to 2016(refer to Chart 5). 5 i I I Chart 5. Average monthly effluent total ammonia nitrogen results for 2017 compared to 2016. 4 3 I - - till— —..---�— � '1-- 2016 TAN(mg/L) 2017 TAN (mg/L) ! Objective(mg/L) Limit(mg/L) I i � 0 ++ V L L L CL Q 1 Q = L `o � E .�, E E a a, LL o (U E lu z v Dissolved oxygen (DO)of the effluent is tested on site at the plant, the ECA identifies a minimum level required as an objective. This objective is 5mg/L. The chart below(chart 7)shows the average DO concentrations,there have been no objective exceedances. Chart 7. Average Dissolved Oxygen (DO) results for 2017 compared to 2016. 14 �— - 12 — _ T 10 - I I i ! 2016 DO m L 2017 DO(mg/L) 4 Objective(mg/L) 2 ;. j i I Q r— -- - N s' �. N C 5 7 N N N N y 7 7 M Q b0 E 0 2 = N t1 W N i Ls CL N u Z � I Total Kjeldahl Nitrogen (TKN) is sampled biweekly in accordance with ECA requirements,there are no objective or limits imposed on this parameter. The average effluent TKN for 2017 so far is 0.7mg/L. The annual average result for TKN in 2016 was 1.4mg/L,therefore the results for 2017 so far are down by 48% when compared to 2016(refer to Chart 8). 6 i Chart 8. Average TKN results for 2017 compared to 2016. I3 l-----_ f 2.5 I — 2 f----— -- - --- - ----- ---- - ------- ! ! ! 1.5 I . - 2016 TKN(mg/L) I ! 02017 TKN(mg/L) OS - — —. - -- -- -- 0 �aKk rata �`� �i� a� � �A ,sec sec met met PAS I L------ -.. -- _ —---- Alkalinity is sampled at least biweekly in accordance with ECA requirements;there are no objective or limits imposed on this parameter. It is recommended that at least 50mg/L is present in the effluent. The average effluent alkalinity for 2017 was 86.1mg/L. The annual average result for alkalinity in 2016 was 76.1mg/L, therefore the results for 2017 so far are up by 13.1%when compared to 2016(refer to Chart 9). Chart 9. Average alkalinity results for 2017 compared to 2016. 1 180 -. - - --------- - ...- _.- 160 -— - ---- -- -- -- 140 - -- ---- --- --— 120 i -- - 100 ----- -_ .._- 80 — - ---- 60 2016 Alkalinity(mg/L) i 2017 Alkalinity(mg/L) 20 - - a ---. mrya ,Q m v : m v w` v °q M a 4 E Q E E a a Q ar O m y i CL o a cu z in pH is sampled at least biweekly in accordance with ECA requirements;there are no objective or limits imposed on this parameter. It is recommended that the pH is in the range of 6.5-8.5. The average effluent pH for 2017 was 7.94. The annual average result for pH in 2016 was 7.78,therefore the results for 2017 so far are up by 2.1%when compared to 2016(refer to Chart 10). 7 Chart 10. Average pH results for 2017 compared to 2016. 8.2 r-._.. .. -._...- - -- - 8 - � f 7.8 f 7.6 I - II 2016 pH 7.4 ■2017 H p k 72 i + 7 II ��a�t3ata air P�{` �aA ,e a���y��aet O,pe; ,a Temperature is measured at least biweekly in accordance with ECA requirements;there are no objective or limits imposed on this parameter. The temperature of the effluent fluctuates based on outdoor temperatures. The average effluent temperature for 2017 so far is 5.9°C. The annual average temperature in 2016 was 12.0°C,therefore the results for 2017 so far are down by 51%when compared to 2016(refer to Chart 11). Chart 11. Average Temperature results for 2017 compared to 2016. 25 T- 20 — ------------.. e 15 — - —..--- -- 10 I 2016 Temp(oC) ■2017 Temp(oC) j 5 — -- - - i 0 ;- - - a - to A �` �� aA �� �A hP4 Qa� Z SECTION 4: OCCUPATIONAL HEALTH &SAFETY FIRST QUARTER: There were no Health and Safety issues identified this quarter. SECTIONS: GENERAL MAINTENANCE FIRST QUARTER: JANUARY: 04:Alum feed not running efficiently on arrival. Flushed line at which cleared obstruction. 05: Flushed alum line. 05: Inspected 3rd street manhole, small amount of toilet paper and debris noted on west side of benching, obstructing lateral sewer main from residents. Flushed the manhole with warm water, which loosened debris, and moved it into the main collection system. 06: Bar screen rake jammed on arrival, due to frozen rags and ice chunks. Stopped rake in hand setting and applied warm water to bar screen to melt ice chunks, and loosen frozen rags. Put rake back into hand mode to ensure proper function, now operating properly. 13: Finished repair of Mixer#1, bolted motor down to mounting plate, then put the spider coupler between love joy's, leveled motor, and ensured it was in good alignment with gearbox. Operated Mixer#1 to ensure proper operation. Put Mixer back into automatic setting and will continue to monitor daily. 17; Mixer#6 tripped on main breaker panel on arrival, Cut off power to Mixer#6 and visually inspected it. All appeared normal, no concerns with motor. Reset breaker and ran Mixer in hand mode to ensure proper operation. Put Mixer back into Automatic. 17; Chemtrade on site to deliver Alum 19: RAS flow at 604m3/day on arrival to facility,Turned Pump#1 and 2 into hand setting and flushed line for 10seconds to remove obstruction. Put both Pumps back into automatic, RAS flow now sitting at 765m3/day and remaining consistent. 23: Inspected 3rd street manhole, large amounts of toilet paper built up on west side of benching. Flushed manhole with 20L of warm water which removed solids. Will continue to monitor manhole regularly, all as directed by OIC. 24: RAS flow at 503m3/day on arrival,flushed line in hand mode to remove any rags stuck in line and returned pumps back to automatic setting. RAs flow stabilized at 848M3/day. 27: Completed facility checks after downloading RPU system on SCADA,and returned plant back to automatic setting after yesterday's call out for Channel #1 alarm. All systems appear to be operating normally. FEBRUARY: 02: Onsite at the Rodney STP pump station, due to Alarm notice on SCADA system, loop light out on F1/F2 subset on arrival. Inspected wet well and noticed both Low and Hi level float covered in rags and grease around chord. Lifted both floats untangled and cleaned them, reset high level float to 11m and tested alarms to ensure proper function. All as directed by OIC 08: Inspected Third Street manhole, moderate amount of toilet paper and debris built up on west wall. Flushed manhole with warm water which flushed all waste into main collection system, will continue to monitor. 08: RAS flow at 485m3/day on arrival, flushed RAS line in hand setting which dislodged debris. Returned pumps back to automatic setting, RAS flow now stable at 785m3/day.All as directed by OIC 9 10: On site for Channel 8 alarm, Mixer#6 0/L tripped. Cut off power to mixer#6, assessed motor for possible reasons it is faulting out, operating in hand without difficulty, all bolts tight, and good alignment with gearbox. Left message with OIC, and kept motor off power until further direction. 13: Gerber Electric on site for repair of mixer#6; Motor and electrical load tested. Bar screen operation assessed by Electrician as well, due too slow operation. Fuse blew while electrician was troubleshooting.All electrical components look good, but were advised that the gearbox will need to be replaced. 15: RAS flow at 568M3/day on arrival, flushed RAS line in hand setting to remove debris obstructing flow. Returned RAS pumps to automatic and flow has now stabilized at 822m3/day. 22: New Motor for Mixer#4 mounted and ready for operation, Gerber Electric on site shortly after to connect power.Tested in hand and operating well, returned motor back to automatic operation. Electrician inspected Mixer#6 and stated it was drawing to much amperage, and it will need to be replaced or else it will continue to O/L fault. Informed ORO on electrician's advice. Will keep Mixer#6 off power until new motor is ordered. All as directed by ORO. 24: Inspected Third Street Manhole, toilet paper built up on west wail benching, Flushed manhole with warm water and removed waste into collection system. All as directed by OIC. 26: Finished removal of Mixer#6 motor from its Mounting bracket, in preparation of new motor from Gerber Electric. All as directed by OIC. k MARCH: f 08: Power outage and generator would not start. Albert's Generator was on site and detected that the battery was not working, replaced and functional. 14: Mounted new motor on mixer#6, because old motor did not work properly(Overloaded) 16: Installed effluent pump in filters building(pump was out for repair with Nevtro) 21: Gerber Electric was on the site to connect mixer#6 and effluent pump 23: Changed oil in mixer#6 28: Changed oil in mixer#2 SECTION 6: ALARM SUMMARY FIRST UARTER: JANUARY: 17: Operator on site at 1615 for Channel 8 Alarm, High effluent flow. Filters appear to be operating normal, By passed filters until out of Alarm. 21: Operator called out at 2450, Notified by Penny's plumbing that sanitary sewer is backed up in front of 145 Mariah Street, and is flooding the resident's basement. Operator immediately started calling different companies until he found Best Drainage, the arrived on site at 0705. Operator directed Best Drainage to start sucking,they removed 4 loads out of the manhole in front of 145 Moriah.This relieved the pressure, and allowed the basement in the home to drain. Continued sucking 3 additional loads from Moriah and Stinson manhole, trying to locate the blockage. Finally located the blockage between Moriah and Queens line, the sewer was flushed out from both ends, and flowing free at about 2400hrs. Operator then load test before leaving. 10 26: 0 Operator on site for Channel 1 alarm RP functioning, so as per ORO plant put into U system not functi p y g, p , p p Manual mode. Checked all operations, Mixer#1 and #5 running, RAS @ 815m3/day, disabled channel #1 alarm. FEBRUARY: 09: Operator paged out for Channel S Alarm, Mixer#6 Fault, need electrician as per ORO. 12: Operator on site for power failure, Inspected surrounding at RSTP and Pump station inside and out. Discovered Power outage is isolated to the Rodney STP, notified ORO.Started bypassing filters at 21:45, all operations done while trying to contact Hydro 1. Hydro returned operators call and notified him they would be at least 2 hours away. Power restored at 22:40, all operations back to normal at 24:00, stopped by passing filters at 23:45. Notified ORO,all duties under direction of ORO. 21: Operator on site for channel alarm, Mixer#6 Fault overload.Turned off, checked other systems, both middle mixers are running. Duties per ORO. MARCH: No alarms for this month. SECTION 7: COMMUNITY COMPLAINTS&CONCERNS FIRST QUARTER: There were no complaints or concerns for the first quarter. 11 ' 4 r r .ssl W�; st ;Lorne Wastewater Treatment Plant & Collection System Operations Report a First Quarter 2017 w . t 'fR 5 f ry rl 4 Submitted by: Qnftario Clean . mer Agency Date Agri 19, 2017 �j, i Nl :i .. A ? _ 44! i - I it { j I- f Facility Information. Facility Name: West Lome Wastewater Treatment Plant&Collection System Facility Type: Municipal Classification: Class 2 Wastewater Collection,Class 2 Wastewater Treatment Operational Descri Lion: The village of West Lorne is served by an extended aeration Wastewater Treatment Plant,comprised of aeration,clarification,filtration,disinfection and sludge disposal. Also included is the collection system with one pumping station and a sanitary sewer system. The operations are in accordance to EGA#3- 0442-90-938,which covers the entire plant including the pumping stations. The collection system consists of sewers and one submersible pumping station.The treatment facility main elements are an extended aeration process designed for combined carbon removal and nitriflcation.The discharge of secondary clarifier:effluent is filtered and disinfected with ultraviolet light before being reaerated and discharged to the Zoller Drain and then Brooks Creek.The waste activated sludge is discharged to a lagoon for storage. Dual-point chemical addition alum:is used for phosphorus removal.Sodium hydroxide is added for control of alkalinity. Service Information Areas Serviced: Village of West Lorne Design Capacity: Total Design Capacity: 900 m31day Total Annual Flow(2016 Data): 170,684 m3lyear Average Day Flow(2016 Data): 467 m3/day Maximum Day Flow(2016 Data): 1,452 m3/day Treatment Process Features: Effluent Receiver: Zoller Drain to Brooks Creek to Lake Erie Major Process: Extended aeration Phosphorus Removal: Continuous,Alum addition Additional Treatment: Effluent filtration Discharge Mode: Continuous discharge Effluent Disinfection Practice: UV Disinfection Sludge Stabilization: Lagoon storage Contacts: Regional Manager: Dale LeBritton 519:768-9925,cell 519:476-5898 Business Development Manager: Susan Budden 519:318-3271 2 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: There were no non-compliances reported for the first quarter. SECTION 2: INSPECTIONS FIRST QUARTER: There were no MOECC or MOL inspections during the first quarter. SECTION 3: PERFORMANCE ASSESSMENT REPORT The average daily flow for the wastewater treatment plant so far in 2017 was 569.2m3/d. The average daily flow in 2016 was 466.4m3/d,therefore the flow for 2017 is so far up 22.1%when compared to 2016. The plant is currently at 63.2%of its rated capacity of 900m3/d. Chart 1. Raw flows in 2017 compared to 2016 flows. 1000 — 900 800 f700 - 2016 Average Daily 600 _.. ._ Flow 500 : --- (m3/d) ' 400 2017 Average Daily Flow ' j 300 - - -- -- - - — - (m3/d) 200 --- 100 _. Design Average Flow 0 _..7—.-i I _� __ (m3/d) ii 11 � o y O z Raw samples are taken on a biweekly basis following the ECA requirements. The table below shows the raw sample results for 2017 so far. Table 1. Raw water sample results for 2017. : January Results 91 21.0 3.05 116.3 300.4 February Results 63.5 14.3 1.71 50.0 276.5 3 March Results 66.5 14.6 9.84 32.5 482.5 April Results - - ' - - May Results - - - - - June Results - - - - - July Results - - - - - August Results - - - - September Results - - - - - October Results - - - - - November Results - - - - - December Results - - - - Annual Average 73.7 16.6 220 66.3 349.1 The effluent is sampled on a weekly basis following the requirements of the ECA. The average effluent B0D5 for 2017 so far is 4.2mg/L, meeting both effluent objectives and limits identified in the ECA. The annual average result for GODS in 2016 was 2.3mg/L,therefore the results for 2017 so far are up by 80.5%when compared to 2016(refer to Chart 2). This high increase is due to a high result on March 14`h, 2017 the results are back to normal range of 2mg/L. Chart 2. Average Monthly Effluent GODS results for 2017 compared to 2016. 16 i i 14 i 12 ------- 10 ` v �, ■,,...�. _ 8 -- ._._._.. ------------ ------ ---- 2016 BOOS(mg/L) 2017 BOOS(mg/L) 6 � € — -- Objective(mg/L) 2 r — Limit(mg/L) M (a .CL a Q a v ai n�i Li a p a"i a vi Z Q The average effluent T55 for 2017 so far is 4.1mg/L, meeting effluent objectives and limits identified in the ECA. The annual average result for TS5 in 2016 was 4.8mg/L,therefore the results for 2017 are so far down by 16.3% when compared to 2016(refer to Chart 3). 4 Chart 3. Average monthly effluent total suspended solids results for 2017 compared to 2016. 16 14 --- -- - - -- �...--- - I 12 I 2016 T55 m k a 6 2017 T55(mg/L) 4 _ -,-_ - Objective(mg/L) 2 -- - --- - - - -- - Limit(mg/L) I I 0 — --,-- T -�,- , c M a o a m � � C) o ak z a j VI �f The average effluent TP for 2017 so far is 0.11mg/L, meeting both effluent objectives and limits identified in the ECA. The annual average result for TP in 2016 was 0.14mg/L,therefore the results for 2017 so far are down by 15.6%when compared to 2016(refer to Chart 4). Chart 4. Average monthly effluent total phosphorus results for 2017 compared to 2016. .1.2 - - -- - ------ 0.6 I I f 4 2016 TP(mg/L) 0.4 �� p - e - J 2017 TP(mg/L) n Objective(mg/L) 0.2 i._._.... -... - --- - - -- ._..._.. ..._.. oLimit(mg/L) L •Q ro Q 3 ro Q en iz ¢ d o v m ii o o W z p The average effluent TAN for 2017 so far is 0.1mg/L, meeting both effluent objectives and limits identified in the ECA. The annual average result for TAN in 2016 was 0.1mg/L,therefore the results for 2017 so far are comparable to 2016(refer to Chart 5). 5 Chart 5. Average monthly effluent total ammonia nitrogen results for 2017 compared to 2016. 6 - � i ! S E 4 ._ 3 2016 TAN(mg/L) u 2017 TAN'(mg/L) I -� Objective(mg/L) Limit(mg/L) k 0 ra @ sJ 4 C 3 M -0 M - a Q z ° E E a a CU +; a m a CL a z o I Dissolved oxygen(DO)of the effluent is tested on site at the plant,the ECA identifies a minimum level required as an objective. This objective is 5mg/L. The chart below(chart 7)shows the average DO concentrations, there have been no objective exceedances. Chart 7. Average Dissolved Oxygen (DO) results for 2017 compared to 2016. 12 - - i 10 g _ - -- - 6 - �, 2016 DO(mg/L) 4 - 2017 DO(mg/L) ! 2 - - - - - - Objective(mg/L) i 0 -- m s n i0 Q M ` m a b E o E E CL 0 W Z ❑ Total Kjeldahl Nitrogen (TKN) is sampled biweekly in accordance with ECA requirements,there are no objective or limits imposed on this parameter. The average effluent TKN for 2017 so far is 0.86mg/L. The annual average result for TKN in 2016 was 1.Omg/L,therefore the results for 2017 so far are down by 14.6%when compared to 2016(refer to Chart 8). 6 a Chart 8. Average TKN results for 2017 g compared to 2016. 3 ' 3 1 2.5 ' 2 I ---_ �.---- 1.5 2016 TKN(mg/L) 1 .i_W.------- ---_ - -- ---,--- — _- ----- -- .-- ■2017 TKN(mg/L) 0.5 D t��mc,3ac1 air PQ�\�aa�aoe "o\a���� met o"CIi d e I I Alkalinity is sampled at least biweekly in accordance with ECA requirements;there are no objective or limits imposed on this parameter. It is recommended that at least 50mg/L is present in the effluent. The average effluent alkalinity for 2017 so far is 81mg/L. The annual average result for alkalinity in 2016 was 79mg/L, therefore the results for 2017 so far are up by 2.5%when compared to 2016(refer to Chart 9). Chart 9. Average alkalinity results for 2017 compared to 2016. 180 _--- - _ - -- 160 - 140 --- -- - -- --- - - - - 120 - - - _.._ .. ... . loo - _.._ . .__...... -- .... ...... ... j 80 L — - __....... ...... ........ ...._ . . . __ 2016 Alkalinity(mg/L) 60 - I M 2017 Alkalinity(mg/L) 2Q ti - - - - L4. M V7 Q - O cC 'T " >u cr O d Z pH is sampled at least biweekly in accordance with ECA requirements;there are no objective or limits imposed on this parameter. It is recommended that the pH is in the range of 6.5-8.5. The average effluent pH for 2017 7 so far is 7.65. The annual average result for pH in 2016 was 7.59,therefore the results for 2017 so far are up by 0.8%when compared to 2016(refer to Chart 10). Chart 10. Average pH results for 2017 compared to 2016. 8.2 j. __ -_... ....... 3 8 7.8 7.6 --- — _- — -- --- 7.4 - -- --- - -- -- I 2016 pH 7 - - -- - a 2017 pH ! - - - - --- 6.8 — --- -..- -`-- --- _ I 6.6 \A e+ e+ vy �p�--N e"p `'ova �o ego p j O �o,e Oe` _1 i Temperature is measured at least biweekly in accordance with ECA requirements;there are no objective or limits imposed on this parameter. The temperature of the effluent fluctuates based on outdoor temperatures. The average effluent temperature for 2017 so far is 9.4°C. The annual average temperature in 2016 was 14.8. °C,therefore the results for 2017 so far are down by 36%when compared to 2016(refer to Chart 11). Chart 11, Average Temperature results for 2017 compared to 2016. 25 20 --._..-------- -.. _.__. ------ ----- � 15 � • 10 I 2016 Temp(oQ ®2017 Temp(oQ 5 - - 0 it �aAe A el, �o�et 8 i SECTION 4: OCCUPATIONAL HEALTH &SAFETY FIRST QUARTER: There were no Health and Safety concerns this quarter. SECTION 5: GENERAL MAINTENANCE FIRST QUARTER: JANUARY: -.- 03:Alum dose currently too low, increased Alum rate to 48ml/rain in order to reach optimal dose.All as directed by OIC. 09: Removed rags and debris from end of bar screen trough. 10: Rake cleaner on bar screen cracked at welded connection. Removed rake cleaner from mounting device and consulted with Team Lead and OIC on decision to move forward with repair. Instructed to have rake cleaner repaired. 23: Remounted rake cleaner onto bar screen. Original shock absorbers for rake cleaner had been corroded and fell apart. Replaced shock absorbers with % inch bolts, and added a rubber layered cushion on the head of the bolt to avoid metal on metal contact. Ran rake in hand mode to ensure proper operation, and set bolts to proper height. 25: Removed old emergency light from filter building stairway, component corroded and not working properly. Replaced with new emergency light, ran through tests to ensure proper function, FEBRUARY: 8: On site at the WL pump station due to fault alarm on SCADA system for Duty#1 pump. Calculate pump hours, completed facility checks. Inspected wet well, 30%of surface covered in grease and debris. Reset breaker for Duty#1 pump and operated in hand mode to pump down well without concern. Returned pump to Automatic setting, pumping down well without difficulty. 10: West Lorne Pump station Duty#1 pump not operating in hand mode, Leak detection light on PMU-401 RPU control program noted.Tried resetting power panel and RPU#7 control panel with no change of status. Informed Team Lead Operator and OIC of findings and locked out pump. 10: Nevtro onsite to pick up spare RAS/WAS submersible pump to troubleshoot why it faulted out in West clarifier. 17: ChemTrade on site to deliver Alum 21: Closed gate valve between East and West lagoon; both sides have leveled out. As directed by OIC. 22: Nevtro On site to drop off repaired Duty#1 Pump for West Lorne Pump station. MARCH: 08: Installed new pump#1 in pump station. 08: Power outage at Pump Station;Triple S Sanitation was on site due to high flow. Generator would not start. 10: Albert's Generator onsite to troubleshoot generator failure. 16: Gerber Electric was on site to connect pump#1. 28: Engineers onsite for costing for upgrades. 9 i SECTION G: ALARM SUMMARY FIRST QUARTER: JANUARY: No alarms this month. FEBRUARY: No alarms this month. MARCH: No alarms this month. SECTION 7: COMMUNITY COMPLAINTS& CONCERNS FIRST QUARTER: JANUARY: There were no complaints or concerns this month. FEBRUARY: There were no complaints or concerns this month. MARCH: There were no complaints or concerns this month. 10 MUN ICI PALITY OF West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Spencer Pray, Deputy Clerk DATE: April 27, 2017 SUBJECT: Municipal Review of Bill 68 RECOMMENDATION: THAT the Report— Municipal Review of Bill 68 dated April 27, 2017 from the Deputy Clerk be received. INTRODUCTION: Bill 68, Modernizing Ontario's Municipal Legislation Act, 2017 is a piece of j legislation that will have a substantial impact on municipal operations. It has introduced a series of reforms to the Municipal Act, Municipal Conflict of Interest Act, and 16 other pieces of municipally-relevant legislation. BACKGROUND: Municipalities as government organizations are in a unique position whereby they can as act a policy maker and perform administrative functions for the geographic area they govern as oppose to our provincial and federal counterparts. However, West Elgin's ability to govern are prescribed to it by the Government of Ontario through the Municipal Act, 2001, S.Q. 2001, c. 25 as amended. This is being reviewed and changes will be enforced through reform Bill 68. As one of your municipal policy advisors, I could speculate and give educated guesses as to why proposed changes are occurring but what matters for us is having an understanding what it is being proposed, how this affects us as an organization, Council's ability to govern, and ultimately the potential impacts that Bill 68 will have on West Elgin residents. Bill 68 is wide spread, and it comes as no surprise that many municipal associations, whether professionally or political in nature are evaluating how Bill 68 will impact their members. Amongst the leaders in thought and working on our behalf to lobby changes are the Association of Municipal Clerks and Treasurers of Ontario and the Association of Municipalities of Ontario. Staff will continue to monitor updates as they are received. Bill 68 does not currently address the increasing fiscal challenges that municipalities such as West Elgin find themselves in. What is generally viewed by our Council and other Councils as "downloading" is and will continue to occur and grow. The relevance of this statement is that of the potential changes that are going to occur, municipalities will be required to absorb the burden of these costs to implement, maintain, and enforce the proposed changes. 1. Reporting Burden With any potential legislative changes, it is fair to say or expect that an additional reporting burden will most likely be placed on municipalities. Over the past year, Council has received reports from staff not only because of its impact on operations but in that they are also fulfilling legislated responsibilities as expected by a provincial authority. The amount of reporting obligations is dependent to specific municipal operations. Bill 68 will undoubtedly add to this. 2. Municipal integrity Commissioner Thanks to AMCTO, the following changes to the Integrity Commissioner (IC) Regime has been summarized as follows: 1. All municipalities will be required to provide access to an Integrity Commissioner. 2. The role of the IC would be expanded to include the application of the Municipal Conflict of Interest Act (MCIA) 3. ICs will be given the responsibility to conduct investigations on their own initiative. 4. ICs will now specifically be empowered to provide advice to member of Councils and local boards. 5. The role of the IC will be expanded as it relates to public education and information for both members of Council and the public. 6. The range of penalties that ICs can recommend will be expanded 7. ICs will have the power to apply to a judge" —AMCTO 2017. The Municipality of West Elgin currently has a Municipal Integrity Commissioner on retainer of which is renewed annually through the County of Elgin. If our Integrity Commissioner is used, there is an additional hourly rate plus mileage charged to the municipality. Our Integrity Commissioner through our agreement has already been given statutory authority and the proposed changes will enable our Integrity Commissioner to enforce our Code of Conduct and will add enforcing the Municipal Conflict of Interest Act. The Municipal Conflict of Interest Act was created and legislated by the Government of Ontario. Our current Code of Conduct was created and approved by the West Elgin Council. There is a i potential for this statutory officer role to expand as the Municipal Conflict of Interest Act changes over time. Change #3 is not favourable to municipalities. This proposed change is being lobbied by AMCTO as well as AMO. Not only does this have the potential to place an enormous cost burden on municipalities, it does not encourage those with concerns to solve them at the municipal office. The principles surrounding what warrants an investigation in order t g o be effective will need to be definitively clear if adopted. 3. Additional Closed Meeting Exemptions Bill 68 plans to expand the list of reasons listed in Section 239 (moving in Closed Session). It could potentially be what is shown below: (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; (1) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; 0) a.trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; or (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. These are welcomed changes and are positive from a corporate point of view. A municipality's competitive position can sometimes be compromised by its obligation to report certain information publicly. It has been noted that (k) does have the potential to be abused by administration and Councils to have conversations behind closed doors. I would support that position and I do not see (k) as showing up in the final version of Bill 68. 4. Proposed New Municipal Responsibilities There are several new municipal responsibilities currently proposed, some of which through good governance practices we have already adopted. I. Create and adopt Codes of Conduct for Council and all Local Boards; 2. Develop Procedures for how to report back on how the municipality will address a closed-meeting investigation; 3. Hire an Integrity Commissioner; 4. Create a registry that tracks all registered conflicts of interest; 5. Develop a policy on Council-Staff relations; and 6. Develop a policy for protection of a municipality's tree canopy. Of the proposed new municipal responsibilities, I am of the opinion that they will all become municipal responsibilities at some point in the future. For the municipality, if this occurs, the additional municipal responsibilities could mean: • Reviewing our current West Elgin Code of Conduct and creating a new one for the Tri-County Water Board; • Developing policies for how to report back on how the municipality will address a closed-meeting investigation; • Creating a registry to track all registered Conflicts of Interest— what this means is not entirely clear(how detailed it may appear); • Developing a policy on Council-Staff relations; • Developing new tree policies. This could mean an expanded Tree Commissioner role, integrating policies into the next official plan and j increased municipal responsibility to protect and stop the unnecessary destruction of trees on municipal property. It goes without saying that even if a fraction of the changes to Bill 68 are proclaimed, there will be a significant amount of staff time devoted to reports and finding new revenue sources for municipal operations and for the creation of new policies and/or by-laws to be adopted in order to be compliant. The level of complexity and increasing demands placed on municipalities (legislatively and service delivery) will result in the Municipality of West Elgin being forced to evolve and adapt a new business model capable of accommodating new municipal responsibilities. Respectfully Submitted, Approved by, Spencer Pray, MBA, Dipl. M.A. R. Scott Gawley, c A, CGA Deputy Clerk C.A.O.-Clerk 40 MUMCIPAUTYOF C �� b West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Spencer Pray, Deputy Clerk DATE: April 27, 2017 SUBJECT: Setting 2017 Remuneration for Summer Students RECOMMENDATION: THAT the Report—Setting 2017 Remuneration for Summer Students dated April 27, 2017 from the Deputy Clerk be received; AND THAT the Council of the Municipality of West Elgin authorize a $0.25 increase to all position in the Summer Student Wage Schedule; AND THAT a special provision be added to the by-law that would allow the C.A.O. be able to acknowledge and account for Upward transition within departments in the Wage Schedule; AND THAT a special provision be added to the by-law that would allow the C.A.O. upon recommendation of the Department Manager be able to approve a higher starting based on related experience; and AND THAT the appropriate by-law be brought forth; AND FURTHERMORE THAT an evaluation of summer student positions and municipal summer programming occur in late September-Early October. INTRODUCTION: The Municipality of West Elgin has hired for the following positions: West Elgin Community Pool — Rodney Pool Supervisor Life Guards West Elgin Da Cam --Rodney Day Camp Supervisor Day Camp Counsellor Part-time Day Camp Counsellor West Elgin Parks and_Recreation —West Lorne and Rodney Parks and Recreation Maintenance Port Glasgow Trailer Park — New Glasgow Port Glasgow Trailer Park Maintenance Port Glasgow Park Attendant West Elgin Public Works - Rodney Public Works Maintenance Currently all positions have been filled with the exception of a Part-Time Day Camp Counsellor. This position has been re-posted on the municipal website and competition will remain open until the position is filled. BACKGROUND: Summer Students and Budgets Annually the Municipality of West Elgin hires summer students to assist municipal departments with summer operations. Each summer student's wages and expenses go against their respective department. In this regard, it is worth mentioning that the Port Glasgow Trailer Park is its' own 'user pay system' and employees hired through the park do not come at the expense of the municipality as a whole but is instead reflected in the budget and fees paid by those that reside in the park. The Municipality of West Elgin currently operates a wage schedule for its' summer students. Each year that a student returns to the municipality they get a slight increase for the first three years based on their prior experience with the municipality; this also acts as an incentive for returning and results in a savings to each department for not having to train new students annually. The municipality currently bases its' wage schedule on the General Minimum Wage in the province of Ontario set by the Ministry of Labour. The General Minimum wage rate for those 18 and older and as of October 1, 2016 to September 30, 2017 is $11.40 per hour. General Minimum Wage Rates as of October 2017 will be $11.60 per hour. The current wage schedule will need to be changed to reflect the current General Minimum Wage Rate and will again need to be re-evaluated in 2017 before municipal summer operations begin. Recommendation: The C.A.O.-Clerk is proposing that a $0.25 cent per hour increase be applied to current wage schedule for all positions. Based on a 40 hour work week this equates to an additional $10.00 per week per student against department budgets. Proposed Changes to Summer Student Remuneration By-law Not previously in the Summer Student Remuneration By-laws but ought to be added are Special Provisions for circumstances the wage schedule does not currently address. This includes; 1. Upward transition. For example, from Day Camp Counsellor to Day Camp Supervisor. The current wage schedule would pay more to a Day Camp Counsellor who has been with the municipality for three years than it would a first year Supervisor responsible for others including the third year Counsellor. This goes against the purpose of having a wage schedule. Recommendation: That the C.A.O. be able to acknowledge previous years of experience and place individuals on a higher grid for newly accepted within the same department so students are not penalized for accepting positions of higher responsibilities. 2. Related work experience. For individuals that now work for the municipality but have previously related experience at the recommendation of the Department Manager and approval of the C.A.Q. ought to be permitted to receive a higher starting rate. The current summer student remuneration by-laws require that all students beginning a job with the municipality start a first year rate. This may not be reflective of candidate's skills and abilities. This can also be used as a tool to retain those in harder to fill positions. Recommendation: That upon recommendation from the Department Manager prior to summer operations beginning that the C.A.O. have the ability to place employees on higher wage scale. Future Challenges and Considerations It is advisable that the Municipal of West Elgin consideration changing its approach to summer student recruitment. The Municipality did not receive the amount of applications it has in previous years. Finding qualified Life Guards to run the municipal pool may prove to be challenging in the future. The municipality needs to be able to compete with other institutions and private organizations. Programs and service offerings by the pool will be affected if enough qualified lifeguards cannot be retained by the municipality moving forward. Further to this, the municipality faces challenges in that the wage-subsidies and grant opportunities once available to the municipality no longer exist. Funding models (and what is funded) have changed in that it does not currently align with our municipal operations. Traditionally, grants received have been used by departments to offset budget expenses. Recommendation: An evaluation of summer students in municipal operations and 2017 summer programming ought to be reviewed in late September-Early October. In summary, it is recommended that: 1. The Summer Student wage schedule be increased by$0.25 to each position; 2. A special provision be added to the by-law that would allow the C.A.O. be able to acknowledge and account for Upward transition in the Wage Schedule; 3. A special provision be added to the by-law that would allow the C.A.O. upon recommendation of the Department Manager be able to approve a higher starting based on related experience; and 4. That an evaluation of summer student positions and municipal summer programming occur in late September-Early October. Respectfully Submitted, Approved by, Spencer Pray, MBA, Dipl. M.A. R. Scott Gawley, CPA, CGA Deputy Clerk C.A.O.-Clerk 4� .0 PtlNf ,yS� 2 � The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Magda Badura - Treasurer DATE: April 27, 2017 SUBJECT: 2017 Budget RECOMMENDATION: The 2017 Budget has been prepared for Council's consideration and with minor changes the budget is presented at this input session of Council. It proposes a 1% increase to the Property Tax Levy over 2016 actual taxes collected. The 2017 Budget proposes that water rates remain at the current 2016 rates and that the wastewater rate increase by 20% in order to meet the future funding needs of wastewater capital expenditures. INTRODUCTION: The 2017 Budget was prepared from input by municipal departments and provides a sound financial position for the Municipality of West Elgin's future. DISCUSSION: The 2017 Budget proposes a 1% increase in local Municipal Property Tax collected in 2016. For every (approximately) $31,000 change in municipal spending the tax rate is adjusted by 1%. In order to meet the Budget requirement the 2017 Total Levy increase is set at 1.82%. Major shift is noticeable in Farmlands with 17.2% increase in total levy. There is no evident increase in Residential class. The Municipality of West Elgin's Capital Plan of$3,705,557.20 of which $2,273,703.20 will be funded from property taxes, $875,331.50 from user-pay departments (Water, Rodney and West Lorne Wastewater Treatment Plants and the Port Glasgow Trailer Park) and $451,225.50 and $105,297 from Canada Small Communities Fund and OCIF Funding respectively. No long-term borrowing will be used to complete the 2017 proposed capital budget, as funding will be from the 2017 budget and accumulated reserves set aside from capital projects from past years. No proposed Water Rate increase is proposed as the water department has healthy reserves for current and future capital projects and the increase from Trk County Water Supply will be absorbed by the current water rates. The proposed increase in wastewater rates of 20% effective June 1, 2017 is based on future funding requirements in the future to replace both the West Lorne and Rodney Wastewater Treatment Plant assets. Planning for future capital projects continues by building reserves for these replacements. Respectfully Submitted by: Reviewed by: Magda Badura Scott Gawley, PA, CGA Treasurer C.A.O./Clerk i JJ F ° [. 0 W O h m N� N O N �[? 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Cl) d Q C7 lA M ce) Ln Oa r N N C7 Ld C6 Ch C"j ap (y Qv co f-. ;� N r tl1M V) co 0) v r v LO La U .� 0 0 0 0 0 o 0 0 0 0 0 0 0 0000 H (00000 � o000000 0 C wCp 0 CD tf1 - O M ![a O ' N (P r u tl) M t(7 oc 0 V_CO ck Q NCA � CA � O M V C10 (AWNN Ni-mm r 0CC) It V M 0 N .- CDwN Ct () N 'r O) W O * 0 W M r (0 r -O N ,J r � M d' tp tD r � N H OO (C7Otnr to LD m 0 0 0 L 0000 w tig N0 0 M NN0NNOlti O0NCO V M r qr r CCL O r OR r C (p tC'7 (0 ' O CA CO CD p ej co CrJ W(O of tf) LO ((Up')— a0 N h to (V CD If r 137 rCQNC+) N NCO fpMOCtC 9NOM 0 cc N O r M M r d' EL] Ed l W h a a— Nc m N G c — X N m a) = D 3 U C _ 'VU E N CO w N COO X f9 O W _ .N CO C7 i m m - a � a o o cu CD n m M w M Q 2' 2 '2 w in CO F- l- � � N - E -o LOL O LL z E E E 3 3 E 3 3 3 = v a c 0 0 0 Q) N C6 C6 a (1) a3 'O 'a Z .2-12 co N UUUZZLLtL � 5SZZSS 2 E m (9 tP The Municipality of West Elgin TO: MAYOR AND COUNCIL, MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: APRIL 27, 2017 SUBJECT: PROPOSED CONSENT APPLICATION FOR WALDORF FARMS LTD. CIO KEVIN SCHLEIHAUF RECOMMENDATION: THAT Council of the Municipality of West Elgin recommend APPROVAL to the Land Division Committee of the County of Elgin for the proposed severance application for Waldorf Farms Ltd. c/o Kevin Schleihauf, South Part of Lot 3 and South West V4 of Lot 4, Concession 11 provided the following conditions are included: a) That the easement is registered in the same name and title as the lands to which are benefitting from such easement; b) That Municipal drain re-apportionments (if required) have occurred; c) That two copies of the registered survey have been provided to the Municipality; and, d) That taxes have been paid in full. BACKGROUND: A severance application has been submitted by Waldorf Farms Ltd. c/o Kevin Schleihauf to facilitate a municipal water line easement for an abutting parcel. The lands subject to the easement are legally described as South Part of Lot 3 and South West % of Lot 4 Concession 11, on the north side of Silver ClayLine, in the geographic Township of Aldborough, and known municipally as 21450 Silver Clay Line (as shown on the attached Key Map). The lands adjacent to the subject lands, to benefit from the easement are owned by August Sacher, legally described as North Part of Lots 3 to 5, Concession 11 and known municipally as 21529 Thomson Line. Mr. Sacher currently has a swine operation on his property and desires to have municipal water for the livestock operation. There is a municipal water line along Silver Clay Line; however, there is no municipal water line along Thomson Line, west of Furnival Road. The lands subject to the easement are zoned General Agriculture in the Municipality of West Elgin Zoning By-law 2015-36 and designated Agricultural in the Municipality of West Elgin Official Plan. The proposed severed parcel (easement) will have an area of 3,960.0 m2 (42,625.09 ft.2), a depth of 660.0 m (2,165.35 ft.) and, a frontage of 6.0 m (19.69 ft.) along Silver Clay Line. The proposed severed lands are vacant and will be used as a municipal water line easement for lands municipally known as 21529 Thomson Line. The proposed retained parcel will have an area of 59.6 ha (149.0 ac), a depth of 660.0 m (2,165.35 ft.) and, a frontage of 910.0 m (2,985.56 ft.) along Silver Clay Line. The proposed retained parcel contains a single detached dwelling, machine sheds and grain storage and is used for agricultural use. Agricultural and non-farm residential uses surround the subject lands. The location of the subject lands are on the attached Key Map. DISCUSSION: Provincial Policy Statement PPS Under Section 3(5) of the Planning Act, the Municipality "shall be consistent with" matters of provincial interest as set out in the Provincial Policy Statements (PPS). Lot adjustments in prime agricultural areas may be permitted for legal or technical reasons such as an easement, which do not result in the creation of a new lot. Conclusion: The proposed severance application is consistent with the PPS. County of El-gin Official Plan The subject lands are designated Agricultural Area as shown on Schedule 'A' Land Use with a portion of the proposed retained parcel subject to Woodlands overlay as shown on Appendix #1 Natural Heritage Features and Areas in the County of Elgin Official Plan. Section D1.2.3 Natural Heritage — Development and Site Alteration Development states development and site alteration is permitted in significant woodlands provided it has been demonstrated that there will be no negative impacts on the natural features or their ecological functions. Section E1.2.3.2 Boundary Adjustments permits minor boundary adjustments for legal or technical reasons that do not result in the creation of a new lot. Comment: The proposed severance application is to facilitate a municipal water line easement for an abutting parcel. The application will result in a minor boundary adjustment. No new lot will be created as a result of the severance. The proposed retained parcel is partially affected by the Woodlands overlay. Given that there is no new site alteration proposed in the Woodlands, it is anticipated there will be no negative impacts to the Woodlands as a result of the severance. Conclusion: The proposed severance application conforms to the County of Elgin Official Plan. Municipality of West Elgin Official Plan The subject lands are designated as Lakeshore Area with a Woodlands overlay in the Municipality of West Elgin Official Plan. Section 10.4.3 Adjusting and Correcting Lot Boundaries permits a severance for the purposes of adjusting or correcting lot boundaries and permits the transfer of small amount of land to be added to an abutting lot provided: a) The conveyance does not lead to the creation of an undersized, irregularly, shaped lot(s) unsuited to the purpose for which it is being used or proposed to be used, or contrary to the provision of the Zoning By-law unless the By-law is otherwise amended or a variance is granted; b) The lands being conveyed are registered in the same name and title as the lands to which they are being added; and, c) It is stipulated in the granting of the severance that any subsequent conveyance or transaction will require a future severance. Section 3.3.7 Natural Heritage — Woodlands, ANSI's and Valleylands states development is permitted in a significant woodland and adjacent to a significant woodland where it has been demonstrated that there will be no negative impact on the natural feature or on its ecological functions. Comment: The proposed severance application is to facilitate a municipal water line easement an abutting parcel. The reason for the easement is to provide municipal water to an abutting parcel with a swine operation. No new lots will result from the proposed severance. As a condition of severance, the lands subject to the easement are to be registered in the.same name and title as the lands to which are benefitting from such easement. The proposed retained parcel is partially affected by the Woodlands overlay. Given that there is no proposed development in the Woodlands, it is anticipated there will be no negative impacts to the Woodlands as a result of the severance. The proposed retained parcel meets Section 3.3.7. Conclusion: The proposed severance application conforms to the Municipality of West Elgin Official Plan. Municipality of West Elgin Zoning By-law 2015-36 The lands subject to the easement'are zoned General Agriculture (Al). The proposed severed parcel complies with all Al Zone provisions. Respectfully Submitted, Reviewed by: Heather James, MCIP, RPP R. Scott Gawle , P.A., C.G.A. Planner Ad min istrator/Treasurer KEY MAP li atb oRr- "FARMS I-T) Lcrr 3 CON. R f p(2L=A WnCu SU6IZ��� 5q iIOL C•s�k �oGO u.. l3�sK 4 /. f Siw919L GLAIJ `" w�Q,'s 3LxsM �. April 17,2017 Box 147 198 Queen St. Rodney,Ont. NOL 2C0 Municipality of West Elgin 22413 Hoskins Line Rodney,Ont. Attention: Council To Whom It May Concern: Calvary United Church has requested to use the Recreation Centre on Saturday,November 4,2017 from 1OAM-SPM to have a Quarter Auction. This will be a fundraiser to provide accessibility into the church for those who are unable to use the stairs. Since we are not a service club and area non-profit organization, I would like to request the fee for using the centre be waived. Thank you for your consideration for this request. Sincerely, 6>- Jydy Peters b—a uth Centre 9, Rodney Ontario 680 Greg Simpson Rodney YoUh Lentre PO Box 299, Rodney, ON NOL 2C0 April 24, 2017 Municipality of West Elgin 22413 Hoskins Line Rodney, ON NOL 2C0 To Mayor Wiehle and the Council of West Elgin, First, I would like to personally thank the council of West Elgin for your ongoing support of youth in the community of Rodney.We are planning to run regular events in the community as we continue our search for an appropriate building to house the Youth Drop-in Centre. Our first event will be held on May 20th,2017.We are planning a town-wide scavenger hunt for youth aged 12-18,which will finish with a pizza party at the rec centre.We have had generous donations so far from the pizza to support from businesses in the town of Rodney. In our quest to keep our costs low,we are requesting that the Council waive the rental fees of the Rec Centre for our event that day. Thank you all for your commitment to strengthening the community of West Elgin,and specifically encouraging the youth of our communities. Greg Simpson Executive Director Rodney Youth Centre April 25, 2017 To: West Elgin Council From: Jose DaCosta RE: Request for Road Closure -- Lady of Fatima Parade on May 13, 2017 Dear Council, On behalf of Jose DaCosta, I am writing to gain your consent to close municipal roads for the Lady of Fatima parade held by the St. Mary's Parish in West Lorne. The parade is scheduled to occur on May 13, 2017 on from 7:00 p.m. to 7:30 p.m. The parade route is as follows: 1. St. Mary's Parish back parking lot along William Street to the corner of William Street and Division Street 2. South along Division Street to the corner of Division Street and McGregor Street. 3. West along McGregor Street to St. Mary's Catholic Elementary School. Jose has already called the Ontario Provincial Police to notify them of the parade occurring. Jose requests your consent and to notify him as soon as possible of your decision. Regards, zejg—?�;— Spencer Pray, MBA, Dipl. M.A. Deputy Clerk On behalf of Jose DaCosta COUNCIL RESOLUTION Res: 2011.7--96-. 7 ednesday April 12';2017 Moved by: a / Seconded by: z _ _ THATthe Council of the Municipality of Dutton Dunwich supports the Private Member's Bill of Sam Gosterhoff, MPP for Niagara-West Glanbrook proposing the government halt all wind power approvals in unwilling host communities. AND THAT a copy of this resolution be sent to Honourable Kathleen Wynne, Premier of Ontario., the Honourable Minister of nergy..Glenn Thibea:ult, 11lgin-Middlesex-London MP Karen Vecchio, Agin-Middlesex-London MPP Jeff Yutek, AMb and all Ontario Municipalities. Recorded Vote Yeas Nays Carried: Uleck D. McKillop Mayor M. Hentz Defeated: B. Purcell C. McWilliam-Mayor Mayor AmeAsseciadenof b Q unici alifies ntn'tl D LTDA E April 20, 2017 Federal Cannabis Legislation Tabled The federal government tabled legislation to legalize marijuana on April 13. As expected, the Bills leave the bulk of decisions on age of majority, distribution, and retailing of marijuana to the provinces. the legislation: Bill C-45, the Cannabis Act, would amend Canada's Criminal Code, Controlled Drugs and Substances Act and other current legislation to allow Canadian residents to sell, buy, possess, and grow marijuana before July of 2018. The legislation proposes: • limits of 30 grams of dried marijuana for individual possession for adults over the age of 18 years unless a higher age is set by a province; • authorizes the creation of a licensing system for marijuana growers and a tracking system for plants; • establishes penalties for possession of greater amounts of marijuana, trafficking outside of the proposed system, and distribution to minors; • provinces will have the ability to set their own distribution and other rules, or default to the federal requirements. Bill C-46 amends the Criminal Code and other legislation to introduce new penalties for drugged driving, streamline drunk driving provisions. This Bill also allows police officers who suspect a person of driving while under the influence of drugs or alcohol to demand a bodily fluid sample. Next Steps. AMO is calling for municipal licensing of growers and retailers of marijuana to control where these businesses are located, to limit concentration and proximity to schools, daycares, and residential neighbourhoods. AMO also wants resources so that municipal governments are not left holding the costs for increased policing, public health, and emergency services due to marijuana legalization. AMO is already engaged with the Province as it develops its approach to cannabis access and regulation. This work, through the AMO Marijuana Legalization Task Force, will continue, as will our advocacy. AMO Contact: Craig Reid, Senior Advisor, E-Mail: creid @amo.on.ca. 416.971.9856 ext. 334 200 University Ave.,Suite 801 Toronto ON M5H 3C6 Canada I Tel:41C.971.9856 I Fax:416.971.6191 1 Toll-Free in Ontario: 1.877.426.6527 1 amo@amo.on.ca D- 6 AMIDAssociation of Munidpdfies Nadal POLICYUPDATE April 20, 2017 Provinces Announces Fair Housing Plan for Ontario Today, the government announced a Fair Housing Plan outlining a series of 16 measures to make housing more affordable for renters and homeowners. The intent of the multi-faceted plan is to introduce comprehensive measures that will help people secure affordable housing, stabilize the real estate market, and protect homeowners' investments. The Plan includes actions to address the demand for housing, increase housing supply, protect renters and homebuyers, and increase information sharing. It includes both flexible, discretionary tools for municipal governments, and some imposed measures that will have fiscal impacts. With some measures, the Province is proposing to play a facilitative role and make a financial contribution. Highlights of the more significant measures include: i • Introducing a 15 percent Non-Residential Speculation Tax(NRST) on foreign home buyers (i.e. non- Canadian, non-permanent resident, non-Canadian corporation) of residential properties of one to six units in the Greater Golden Horseshoe(GGH); • Expanding rent control to all private rental units, including those built after 1991, while also providing incentives for purpose-built rentals; • Empowering Toronto and other potentially interested municipalities to introduce a tax on vacant homes; • Ensuring that property tax on multi-residential apartment buildings is a similar rate as other residential properties; • Working with municipalities and others to facilitate affordable housing development on provincially owned surplus lands; • Establishing a Housing Supply Team to work with municipalities and developers to identify barriers and come up with solutions; • Providing municipalities with the flexibility to use property tax tools to facilitate development opportunities; • Working with municipalities and developers to streamline the development approval process; • Creating a five-year, $125 million provincial rebate program for development charges in communities most in need of purpose-built rental housing; and, • Working with municipal governments on an updated Growth Plan for the Greater Golden Horseshoe. AMO is meeting with the Province to learn more details about the range of measures and the government's implementation plan and timelines. For example, how will the 'benefits'of a property tax treatment for multi-residential be put in the hands of tenants rather than owners of rental accommodations? 200 Un,;tvsily Rye..Suit %aN J"+oino OM V[5H";C:C Canida I T^]:41E,ffM.9858 I Fax:41n.971.6191 1 Tnl]-F .�in nut ni,.: P,,AFL7€irnrraam:.nn.c.� Legislative change will be required for some of the measures. Are they part of separate legislation or part of the Budget Bill? There are several measures, which apply only in the Greater Golden Horseshoe, which indicate that the Province recognizes that, a `one-size-fits-all" approach is inappropriate. It is critically important that the Province, along with municipal governments and other housing partners, carefully monitor and evaluate on an ongoing basis the impact that the - intirventlans are having and be very-nimb-[e-to-add-res&imergi-ryg-LriTintended-consequertces-.- The announcement also includes a list of previous actions taking by the government, including changes to a rebate for land transfer tax and the ability for municipal governments to enact inclusionary zoning by-laws. Regarding inclusionary zoning, AMO is awaiting a provincial regulation that will enable municipal governments to move forward with this initiative. It is important that a significant degree of local discretion be afforded to municipal governments to pass by-laws that meet local circumstances and need. Further, the regulation should not create any unnecessary barriers to municipal adoption of inclusionary zoning by-laws in order for the initiative to be a success and further contribute to the development of more affordable housing supply in Ontario. More information on the Fair Housin...g Plan and the news release is on the Ontario website. AMO Contact: Michael Jacek, Senior Advisor, E-Mail: m-lacek @amo.on.ca 416.971.9856 ext. 329. f MC ilni-:Qrsity Ate-,S;Ijto 231 7oi wI ON IV]5H 3C6 Canicla I Tel:?1d,971.98% F Fax:=15.971.5191 I T O II-rree in nncvin: 1.877.1",,.'6,U7I a niorLaitin.cn.r.� 2 AMOAssoclation of MunicipaidesNafla POL' ICY UPDATE April 20, 2017 Waste Diversion - The Blue Box Today and Tomorrow Implementation is underway to the Resource Recoveryand Circular EconomyAct(RRCEA). In particular, municipal governments will be transitioning from the current Blue Box program, which is run by municipalities and co-funded by producers, to an Extended Producer Responsibility(EPR) regime that requires producers to cover all end-of-life costs for waste. Eventually, producers will be fully responsible for meeting recovery targets for designated products and packaging. The municipal role in this system will be evolving. AMO's Board has resolved that the municipal governments' best interest is to move the Blue Box to full producer funding sooner rather than later. The Ministry of Environment and Climate Change is asked to initiate the transition for the Blue Box program this year, with completion to the RRCEA by January 2019. The AMO Board also directed staff to engage with its municipal partners - Regional Public Works Commissioners of Ontario (RPWCO), the Municipal Waste Association (MWA) and the City of Toronto, to create a municipal waste management entity. The transition and the future work for municipal governments within the new waste management framework requires a high degree of policy and implementation planning involving all the partners. Work on developing this entity has just begun. In the interim, staff will continue to coordinate stakeholder work through use of existing funding from the Continuous Improvement Fund. This arrangement was approved by the Resource Productivity and Recovery Authority(formerly Waste Diversion Ontario). We need to know more about significant post-transition issues such as diversion targets, geographic coverage requirements, and what materials will be designated. Until then, our municipal waste diversion programs will continue to provide the convenient, reliable waste services that residents depend on. Municipal governments may be approached by producers to provide post-transition collection and/or processing services for designated materials. We caution that'it is too early for Councils to make informed decisions without having the 'rules of the road' defined through Regulations. 2017 Steward Obligation We should know the value of the 2017 Steward Obligation by the end of May or early June. This payment recovers costs related to 2015 Blue Box services. The first 2017 quarterly payment to municipalities is expected around June 30, 2017. 200 Llniv=r;ity Av�..Suil;901 Tcr rn,to 4AI A9tiH 3C6 Ginada I Tel:416.971.9856 ! F3-c=318.971.6191 m I,:'.TIAPC.6i 21 I.unnr?altn.nn.c The Steward Obligation process has been arduous in recent years, AMO continues to press for a funding that is based on actual Blue Box costs. This past March,the AMO President, Lynn Doliin, wrote to MOECC Minister Murray asking that the 2017 Steward Obligation be set using the Arbitrator's method. This would allow municipalities to receive 50/0 of their Blue Box net costs, as was done in 2014 and 2015. She further said that if the Authority was going to use the flawed 2016 , thre-n-municfpatitles-waul-d-se-ek-5r5%ofi thee-forrmuta wwh-lEh--mould-allow us to recover our full share. AMO and City of Toronto staff also made this request directly to the Resource Productivity and Recovery Authority Board on April 11, 2017. Resolving this ongoing conflict would allow everyone to focus on the RRCEA transition and full producer responsibility for the end-of-life costs of designated materials and packaging. AMO Contact: Dave Gordon, Senior Advisor, E-Mail: d ordon amo.on.ca 416.971-9856 ext. 371. 206 ifnr,ersO,V H?a...Su OE 101 Tnier.fo ON M5H 3C6 Canada I Tel:416.971.9836 I Far.:416.971.619i I Toll-Fre?it,Orn? :,,: 1'r•77.-12c.55?.71.�n�nranmonn-ca 2 ElginCounty /0000� Council Highlights Jenkins Takes His Seat on County Council Council authorized the appointment of Mr. Jim Jenkins to fill the vacancy on County Council left by the passing of Councillor Mike Wolfe. Councillor Jenkins will act as one of Malahide Township's representatives on Council, commencing on April 11, 2017 and terminating upon the end of the current Council term. Councillor Jenkins has previously served a term on Elgin County Council and Councillors are pleased to serve with him once again. Funding Awarded For Immigration Initiatives Elgin County has been awarded a grant of$75,000 from the Municipal Innovation Fund; Innovative Immigration Initiatives through the Ontario Ministry of Citizenship and Immigration. Elgin County and the YWCA will partner on this initiative with the Elgin County Economic Development department acting as the project lead and administering the funds while the YWCA develops and delivers the project. The project will comprise of two activity streams both with the goals of attracting immigrants and building sustainable and prosperous communities. The first stream will work to develop a framework to address any inquiries that are received from newcomers through the new Immigration Portal (www.welcometoste.ca). The second of these activity streams will include consulting with the Elgin Middlesex Oxford Workforce Planning Board, employers, and employment agencies to determine and address any concerns that would be a barrier for Small and Medium Enterprises (SME) in considering internationally trained immigrants or international students as potential employees. Southwold Township Library, Shedden to open Elgin County is pleased to announce that the Southwold Township Library, Shedden will begin operations in the new facility at the Keystone Community Complex on Tuesday, April 25, 2017 at 2:00 pm. The Township of Southwold is also planning a grand opening celebration for the library on Friday, June 9, 2017 as part of festivities for Rosy Rhubarb. Tender for Elgin County Heritage Centre Awarded Elgin County Council awarded the tender for the-construction of the Elgin County Heritage Centre to Elgin Contracting and Restoration. Construction will begin as soon as possible with a project completion date of October 2017. Connect to Innovate Elgin County Council adopted a resolution at its April 11, 2017 meeting to support the Packetworks' application for funding through the Connect to Innovate (CTI) program. Packetworks is a division of Packet-Tel Corp that is currently building fibre infrastructure in Dutton. If successful in receiving the Connect to Innovate funding, Packetworks will build backbone fibre infrastructure from Dutton to Wallacetown. Elgin County believes that the Packetworks project will be the beginning of fast, reliable broadband internet services for residents of rural Elgin County. Access to this connectivity will afford rural residents the same economic and educational opportunities as those located in urban areas of the province. Land Division Appointment Ms. Rosemary Kennedy was appointed to the Elgin County Land Division Committee as the representative for Malahide Township. The seat was recently left vacant by Mr. Jim Jenkins' appointment to County Council. The full April 11, 2017 Elgin County Council agenda can be accessed on our FORESTS ONTARIO 144 Front Street West,Suite 700 Toronto,ON M5J 2L7 March 30,2017 Scott Gawley CAO/Clerk Municipality of West Elgin Box 490 Rodney,ON NoL 2Co Dear Scott Gawley, In 2017,Forests Ontario is marking Ontario150 and Canada's sesquicentennial by celebrating the rich legacy of our forests and by establishing future forests. Our forests are an undeniable symbol of our province.They support healthy ecosystems and address the challenges of climate change.Forests Ontario is proud to announce the launch of two initiatives and we invite your staff and residents to get involved: The Heritage Tree Program recognizes important trees in ou r communities associated with significant nt figures and events from our history.Our goal in 2017 is to collect and share the stories of 150 unique trees and encourage greater appreciation of trees as cultural artifacts.Anyone can nominate trees for recognition as a heritage tree.Visit www.heritagetrees.ca or contact Toni Ellis,Heritage Tree Coordinator,at 1-877-646-1193 ext.301. • Ontario's Green Leaf Challenge(GLC) —The Ontario government and Forests Ontario invite all Ontarians to plant 3 million trees in 2017.Your residents then add the trees they plant to our online counter, which will map and track trees planted across the province.The website also provides resources to connect residents with local tree planting events and tree planting resources.We encourage your staff to add trees to our counter,submit tree planting events and share information about your local tree planting programs.Visit www.greenleafchallenge.ca or contact Stephanie Prince,Communications Coordinator,at 1-877-646-1193 ext. 225. In addition,Forests Ontario continues to deliver the 5o Million Tree Program(5oMTP),supporting landowners and municipalities in establishing healthy new forests on their properties.The program offers significant financial and practical assistance for planting trees on properties with more than 2.5 acres of open land.The Program covers a significant portion of the total planting costs.The 5oMTP is an excellent opportunity to not only minimize costs and effort for tree planting,but enhance the value and function of the property and create a living legacy that will benefit entire communities.If you or your residents require more information about the 5oMTP,please contact Suzanne Perry, Forestry Outreach Coordinator,at 1-877-646-1193 ext. 239. Enclosed is a selection of materials detailing these initiatives.Please promote these opportunities to your community. Please encourage your staff and residents to contact us if they require additional copies. Our forests are essential to a healthy future.Let's take action today by growing future forests and by engaging Ontarians to appreciate the important place of trees in our communities. Regards, Rob Keen:, RPF CEO,Forests Ontario 1-877-646-1x93 ext.230 rkeen 0forestsontario.ca Ministry of Citizenship and Ministere des Affaires civ€ques at D -ID Immigration de I'Immigration Minister Ministre 6`h Floor 6'btage 400 University Avenue 400,avenue University Toronto ON M7A 2R9 Toronto ON M7A 2R9 Ontar[o Tel.: (416)325-6200 Tel.: (416)325-6200 Fax:(416)325-6195 T616c.: (416)325-6195 April 2017 Dear Friends, It is my pleasure to send you this call for nominations for the inaugural Champion of Diversity Award. This award will recognize outstanding individuals, groups and employers who play a crucial role in promoting immigrant success, economic growth, cultural diversity and inclusion in Ontario. Nominations can be submitted in one of the three (3) award categories: • Inclusion and Diversity • Cross-Cultural Understanding • Business Leadership in Immigrant Employment ' To submit a nomination for this award: a) Visit ontario.calhonoursandawards. b) Select the category based on award type. c) Click on the Champion of Diversity Award. d) Download the PDF form. e) Read the eligibility criteria and instructions carefully. fl Fill out the form, then submit it no later than May 15, 2 017. Instructions for submitting your nomination package can be found on the website. If you have any questions please call 416-314-7526, toll free 1-877-832-8622 or TTY 416-327-2391, or email ontariohonou rsa nd award s@onta rio.ca. I hope you will take this opportunity to recognize the essential role that individuals, groups or employers play in championing the immigration experience in Ontario. Thank you for your attention to this important recognition program. Sincerely, dla&tt&_ Laura Albanese Minister From: Forests Ontario<info=forestsontario.ca@mail252.atl21.rsgsv.net>on behalf of Forests Ontario <info @forestsontario.ca> Sent: Fridav, April 21, 2017 11:03 AM To: Subject: mm Get Your GommuniV rminting with Ontario's Green Leaf Challen e O ONTARIO'S OKOMO GREEN KIM. LEAF ICHALLENGE 2017 marks a milestone year as Canada celebrates its 150th birthday. Forests Ontario is proud to be leading initiatives that celebrate our trees and forests and take action in support of a greener future. I We're asking community representatives like yourself to help get the word out and encourage Ontarians to get involved in this celebration. Last week, Forests Ontario sent out a letter of introduction to these initiatives by mail. This message features additional material that you can share with your networks and help spread the word. If you have any questions or would like materials on these programs sent to you,, please contact Forests Ontario at 1-877-646-1193. Ontario's Green Leaf Challenge The Ontario Government and Forests Ontario invite Ontarians jy to celebrate Ontario's 150th birthday by taking part in the Green Leaf Challenge and helping us to plant three million trees across the province in 2017. 1 Below is a collection of material with more information on the Green Leaf Challenge and how to get involved. • Green Leaf Challenge postcard Official rel the Ministr of—Nat rces and ura.I�e�Q�_ Forestry • Green Leaf Challenge website • Green Leaf Challenge 101 video Some of the ways you can spread the word about this initiative: • Include materials and info about the Green Leaf Challenge in your communications • Feature material on your website • Share info on social media using the #greenleafchallenge hashtag • Register your trees on the Green Leaf Challenge website • Submit any planting event you're hosting to the website Ontario Heritage Tree Program Trees are not "ust beautiful landmarks and the heart of healthy ecosystems, but characters in Y the stories that form our t history. -4 "A heritage tree is a tree or "-group of trees linked to significant figures or events 3 =from history or unique based on size, form, shape, age, or species. Examples include trees that: • Were planted by or located on a property inhabited by a historical figure . Have been marked or modified by First Nations groups Are notable for their age or species ® Served as inspiration for a well known work of art 2 i We're inviting Ontarians to join us in celebrating the social, cultural, and historic legacy of 150 trees in 2017. If you know a special, storied tree in your neighbourhood or community, we'd like you to share its story with us. You can also share this leaflet with community members or visit heritagetree.ca to learn more. The 50 Million Tree Program The 50 Million Tree Program offers landowners with 2.5 or more acres of available land financials and practical assistance for tree,, - planting. Assistance offered program the throe g h cncv `` a cover a significant portion of planting costs. Plantings are also delivered by our partners across the province in order to minimize efforts for landowners. This program is a great opportunity for landowners to leave a legacy for their community and enhance the value and function of their property. More information is available at forestsontario.ca/50mtp. You can also share this video explaining the program. Parner z �'� r A.t� FoRE�STS r J nt r�.o3 t�T o k • 3 From: Bonnie Carey <Bonnie.Carey @ltvca.ca> Sent: Friday, April 21, 2017 11:00 AM Subject: Media Release- LTVCA Spring Tree Planting Program Underway! Attachments: image001.jpg; image002.jpg; image003.png; image004.png; image005.png; image006.jpg � I uAr of C Pr 7ha 1, 96 IX Iledra dear . ... da L1"' l .Btat thI T'reenir. TE ri . E , u• t.'� AN t d,�Id' k 4 r cryM�oti�l£i'1i1i�6` Il tf►t#i!T3Q9iif9 �i167 iilsspr�gl T e d ` W T ,r V.. M rNnike« !nd. f?irk�� ila nut�Oas 1`Itrrtt p nvata lar��8'prpje�e +w!,ll��c;artlpi�etl ,���i�c�tafl� girl a�t'as�t�ll�na[s Rn �ar�kmgR artd kr €kc reraGOr�s will al ;o lie patpi';eted Tvu iwUdretdvrter!o:regiisterd ik raceiaitre :+ ntf ptrok�ae arf ([Ito 5�,aO trams; ~ ti icx l it ° i%wardthfo evehings-rdilsed awareness and pmm.a d ni 00aatneft'ioLf6r t+ atrdahip pr ah Ind :de'd one" G nky Vi ��alf o 5e in Gha }1a t v►t#�west,sp E[ar.t iathi:s katr+ak�r�d ani�tt�at��ie�J'dre�fle IFeddriard of° A ricufk r n 1wApu B gas. Pra Ve�Wsv asdit fi� kt6wt stnaer sail rns'da a Web-, te y; s Tup f e tl in j at dey ar�tl I I b �h[ I ag t fi vaf t" a .Celeti'r ons.,, Tte+ae.proOde_hibadtarid:-Shgdallliey ► j o clean.our atr_end�rain_d tC�e ralre t eta sojl-: itiid� pramatas erjrm6ibi�u�aM reduces ers lion aid t oc#�i3 ,Tr+tea carer Is s�pei� lky11r... Grit ire I.Arge i5lgL_Ocar' Of. aatra�:slrew arM andan. s, a iean to "Stems Eft iardng 'd m i ka�n�ing io aaa ne aausr s sca varg tl a i p a " tip relea ,a anY d i ra�nrg tC e'capkur o!f iri i s .tF ak per .: I I+ ira� ar rwtl rr tr s o lart way heipjrag pis. r ice: 'a [as fau i�s�flmri . Et � nd �rtito! ur s rr� ;rim a d. lades: I F.O.1iTa madon-�nrtsct; veld k ran entel Fir te. C ordinator GREENING PAR7NERSHIP i ii l?h ea ; 644 hoth, 6nvirio td:70Y8 I 16- "10 a 229 13 GRAND PORTAGE Greetings! We are reaching out to inform you of a grand adventure coming to a trail near you this summer,the Hudson's Bay Grand Portage! As you may have heard by now, Hudson's Bay has unveiled the Grand Portage program,a multi-faceted program that includes a collection of commemorative fundralsing merchandise that is currently available in all Hudson's Bay stores across Canada,as well as a journey that will see a team of adventurers portage across the country from June 22 to August 26. Funds raised through the program will support the Trans Canada Trail and the connection of The Great Trail. As we embark on this great adventure over land and water, we are putting out a call to action to engage local communities,trail groups, paddling organizations, outdoor enthusiasts and other individuals who may wish to be involved in this unique event. We would love to join you on your favourite section of The Great Trail, and paddle with you on the rivers and lakes within your community so that we can profile these locations and showcase the wonders that this great land has to offer. If you would like to participate in this amazing legacy program,as we trek through your community,we would love to hear from you!We hope to speak with individuals across the country over the next few weeks and months,as we finalize the route and programming of the Grand Portage. For more information about the program please visit the website at www.hbgrand Portage.ca Let's connect Canada together! Kind regards, Jemima Twist jemima @torquestrategies.com 604-336-3773 x 245 Stacy Halonen stacy @torquestrategies.com 416-304-9010 x 9001 TORQUE Strategies have been brought on board to deliver the Grand Portage program on behalf of Hudson's Bay. From: SWIFT Network <info=swiftnetwork.ca@mai149,suwl 7.mcsv.net>on behalf of.SWIFT Network • • Thursday. 1 • • PM Fibre Subject- corrections I.F—T-Appoints-20-1-7—Board-of-Directors... SWIFT Appoints 2017 Board of Directors... View this email in your browser VV I FT r OShare © Tweet O Forward SWIFT Please nofie the following corrections to the media release issued earlier today: Bev MacDougall is now past Warden of Larrrbtan County and serves an the SWIFT Executive and Board as a Councillor from L.arrtbton Cor.rnty. George Bridge is a now past Warden of Weliinytor� County and serves on the SWIFT Board as a Councillor front Wellington County. We apologize for any confusion. Appoints Board of Directors, Simcoe County Warden- Gerry Marshall Confirmed as Chair Southwestern Integrated Fibre Technology Inc. held its second annual general meeting on April 7, 2017 at Cisco Canada's Toronto Innovation Center, where the organization appointed the next slate of directors and received a tour of the smartest office building in Americas. The 2017 AGM follows a big six months for SWIFT, as the organization began work in making broadband for everyone a reality following the July 2016 funding announcement from the governments of Canada and Ontario of their $180 million combined investment in the project. Gerry Marshall, Warden of Simcoe County and Chair of the Western Ontario Wardens' Caucus, was confirmed as Chair and Bev MacDougall, Councillor for Lambton County, was confirmed as Vice Chair. Dr. MaryLynn West-Moynes, President and CEO of Georgian College, was confirmed as Treasurer and Bill Van Wyck, President of The W. R. Van Wyck Group Limited, was confirmed as Secretary. The following representatives were confirmed as Directors: • Mitch Twolan —Warden, Bruce County • Randy Hope — Mayor, Chatham-Kent • George Bridge — Councillor, Wellington County • Jim Maudsley —Warden, Middlesex County • Roger Watt— Councillor, Huron County • David Mayberry —Warden, Oxford County • Allan Thompson — Mayor, Town of Caledon • April Jeffs — Mayor of Wainfleet and Regional Councillor, Niagara Region • Chief Greg Peters — Delaware Nation at Moraviantown • Stephen Young — Manager, Information Technology Services, Thames Valley District School Board • Brent Royce — President, Ontario Federation of Agriculture 2 Stay Connected: • • Our Newsletter Want to make sure your family, friends, and colleagues stay up to date on SWIFT as we build #broad ba ndfo reveryone? Use the buttons below to share this email on social media or forward it to your network. OShare O Tweet O Forward Connect with SWIFT and follow along as we build #broadbandforeveryone. Use the links below to find us on Facebook, Twitter, and our website: Copyright©2017 Southwestem Integrated Fibre Technology Inc., All rights reserved. Thank you for opting in to receive news about the Southwestern Integrated Fibre Technology project.We promise never to spam you and you can unsubscribe from this list at any time. For more information about SWIFT please visit www.swiftnetwork.ca Our mailing address is' Southwestern Integrated Fibre Technology Inc. 789 Broadway Street Wyoming, Ontario NON 1T0 Canada Add us to your address book Want to change how you receive these emails? You can update your preferences or unsubscribe from this list 4 ' / V PddQZ36 X11► lower Thanes �� m�s��� ea � on �ga� onservation for'a,balanced and healthy wat shed Vladia Release For Immediate Release April 13, 2017 "It's a Win Win!" Co-op Students Learn on the Job with LTVCAI LTVCA Watershed -The Lower Thames Valley Conservation Authority(LTVCA) is pleased to be hosting three student coop positions this spring! Longwoods Road Conservation Area staff near Mount Brydges are training two students and our staff at the Administration Building in Chatham are sponsoring one. Supporting student coop programs through secondary schools, colleges and universities provides the Conservation Authority with increased capacity-enabling important research and development for our conservation programs. In return, local students receive valuable work experience in office and field situations working alongside senior conservation staff, as well as health and safety training for their particular jobs. Meet our students in training: Morgan Squire, a grade 12 student from Glencoe District High School, is helping Longwoods Road Conservation Area during this spring semester until June. She will be gaining experience with native gardens, trail maintenance, tree identification, wetland r evaluation, crafts, school groups, bluebird and southern flying squirrel nesting box repair and installation. i i Amber Frak is on a two-week co-op placement from Fleming College, Frost Campus Fish and Wildlife Technology Program. She is surveying a wet area at Longwoods Road Conservation Area, identifying benthic invertebrates, amphibians and fish species present. `I have really enjoyed being able to work outside every day.! It has also been a great opportunity to apply the skills and knowledge I have learned in school as well as gain new experiences such as - working with the Trimble, "explains Amber. Trimble Inc. makes the equipment that delineates boundaries and elevations based on GPS readings. Amber will determine if any Species At Risk are present in the area from her findings. The Trimble unit will map out the full extent of the current wet area in the stream ravine, and her data will project future water levels here. 10oThame�5treet,Chatham,ON N7L2Y8 . wvvw.ltvca.ca Phbne:519-354-7310 - Fax:519-352-3435 - E-mail:admin @Itvca.ca i Eric Rem el is on a four-month co-op p lacement from the p rsity-of-Waterl oo-i n-the-Planning-progfam.-le-is-a-GIB Technical Assistant working on mapping and analysis for the r.A: LTVCA at the Chatham office. "Working for the LTVCA has been a great experience so far. Not only am 1 gaining skills with GIS, but 1 am also leaming more about conservation and the roles that Conservation Authorities play in the community,"says Eric. He will be producing maps for the Regulations and Planning Department, GLASI, and the Greening Partnership, and will be gaining important experience in GIS and database management. Regulations, planning and conservation services will use this data. The LTVCA has sponsored coop students for many years and hopes to continue into the future. We appreciate these valuable relationships. For Further Information: Lower Thames Valley Conservation Authority 519-264-2420 infoCcD_ltvca.ca www.ltvca.ca -30- From: AMO Communications communicate @amo.on.ca> Sent: Monday. Anrif 94 9017 1:04 PM To: Subject; AMO Policy Update-All Eyes on Queen's Park for this Week's 2017 Provincial Budget April 24, 2017 All Eyes on Queen's Park for this Week's 2017 Provincial Budget Note: This Alert provides you with i) key messages going into Budget Day; and ii) how you can stay on top of what the Budget means for municipal governments. Finance Minister Charles Sousa will deliver the Budget on Thursday. AMO has offered through its pre-budget submission, and other activities, ways the Province can help municipal governments. We know all Ministers are busy completing their mandate letters from the Premier, some of which could find their way into the Ontario budget bill. In recent days,the government's "Fair Housing Plan" outlined a number of initiatives that impact municipal governments. More details may be in e the budget documents. AMO is meeting with Finance and Housing officials this week. Key Messa es going into the Budget: • Municipal governments and the daily services they provide to communities can ill afford to be micro-managed by Ontario; • Grant-based infrastructure programs restrict municipal governments ability to meet their local needs— competitive grant processes doesn't fit with asset management plans or municipal budgeting; • A balanced budget is important to the Province but putting more unfunded mandates on the backs of municipal governments is not acceptable; • There are several actions the Province can take to help municipal governments without any cost to the provincial treasury (e.g.joint and several; better capacity to pay criteria in interest arbitration; reduce/change what and how municipal government must report to the province); • Will the provincial government signal that it holds an interest in working with us to develop a revenue framework for all municipal governments that goes beyond property taxes, user fees and grants so that long-term municipal fiscal needs can be better met going forward; • Municipal governments rely on property taxes as their main source of revenue and changes to the property assessment system can do irreparable harm. A few of the specific things we'll be looking for in the budget papers: • Will we see an annualized profile of the Province's infrastructure funding for municipal governments for the remainder of its 10 year plan? I • Will the level of provincial contribution for Phase 2 of the federal cost-shared infrastructure funding be enunciated and be 1/3, even where the federal government contributes a greater amount? • Will the provincial commitment to grow OCIF over the next two years be maintained as well as for the Connecting Link program? • Will tbey-ro-vi ncp rovk funds-to-mnicip-aLgovemment t_o-implement its proposed new regulation to change how municipal asset management plans are developed? • Will there be an inflationary increase to the Ontario Municipal Partnership Fund (OMPF) to help some of Ontario's municipal governments cope with no or little growth and increased costs, such as OPP? • Will the Province proceed with a fire-med proposal notwithstanding municipal governments and paramedic stakeholder groups are in strong opposition? • Will the Province become a funding partner for social housing, which was downloaded to municipal governments 18 years ago? • Will the Province deal with joint and several or offer something else to deal with the rising costs of municipal insurance? • Will the Province find additional funds to invest in education as means to dampen some of the school closures? • Will long term care, especially municipal long term care facilities, receive additional funding? • Will there be any changes to Ontario's labour laws that would impact municipal governments? • Will the amount of cost-shared funding for public health and land ambulance be maintained? AMO will be at Queen's Park on April 27 to provide immediate budget analysis for you. Here's how you can help: • Use the above key messages locally and through social media. • Tweet a link to the AMO budget submission (Pre-Budget Submission) and tag your MPP as well as @AMOPolicy. • On budget day, keep an eye on the AMO Twitter feed (@AMOPolicy) for an immediate and response to the budget and retweet. • Watch for a membership AMO Update at the end of the day which will provide more information on the budget components. AMO Contact: Matthew Wilson, Senior Advisor, 416-971-9856 Ext. 323; mwilson(2amo.on.ca. PLEASE NOTE:AMO Breaking News will be broadcast to the member municipality's council,administrator, and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required.We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists. z Prom: AMO Communications <communicate @amo,on,ca> Sent: Mondav, April 24, 2017 4:40 PM To: Subject: AMO Policy Update- Province Announces Details of Basic income Pilot April 24, 2017 Province Announces Details of Basic Income Pilot Today, the government announced details of a Basic Income pilot in Ontario, to be launched later this spring for a three-year period. The purpose of the pilot is to assess whether a basic income can better support vulnerable workers, and improve health and education outcomes for people on low incomes. This announcement follows the government's 2016 budget announcement and a public consultation . process. AMO participated in the consultation, stating that basic income is an idea worth exploring to reduce poverty within the context of broader income security reform. AMO has supported the goal of addressing poverty and helping individuals with low income achieve stability in their lives, and welcomes the evidence-informed policy approach that the pilot and evaluation process provides. The pilot will take place in three locations to assess impacts in rural, suburban, and urban communities from the southern, eastern, and northern parts of the province: • Hamilton, Brantford, and Brant County — launching late spring 2017 • Thunder Bay and the surrounding area— launching late spring 2017 • Lindsay— launching by fall 2017 • Additionally, the government is working with First Nations communities and partners on a separate basic income pilot for First Nations. The pilot will include up to 4,000 participants receiving basic income payments, along with a control trial group, with participants who will participate in the evaluation purpose for comparison. Participants will be randomly selected, and will be 18 to 64 years old and living on a lower income. To dissuade individuals from relocating to participate in the pilot, participants will need to have lived in one of the test locations for the past 12 months or longer. Participants will choose whether or not to participate, and can opt out at any point. Additional details are as follows: • Participants will receive 75% of the Low Income Measure (i.e. 50% of median household income, adjusted to household composition to account for the fact that a household's needs increase as the number of household members increases). • The basic income payments will be decreased by $0.50 for every dollar participants earn through work. • The basic income amount will be responsive to changes in a participant's circumstances, such as a significant decrease in earnings, change in family composition, or change in disability status. This would mean that participants would receive: • up to $16,989 per year for a single person, less 50% of any earned income v • up to $24,027 per year for a couple, less 50% of any earned income • up to an additional $6,000 per year for a person with a disability. Participants would continue to be eligible for the Canada Child Benefit and Ontario Child Benefit, and would continue to receive the Ontario Drug Benefit and dental benefits. Participants on Employment Insurance or the Canada Pension Plan would have their monthly basic income reduced dollar for dollar. The pilot will be evaluated by a third-party research consortium, and advised by research and evaluation experts. The evaluation process will include outcomes such as food security, stress and anxiety, mental health, health and health care usage, housing stability, education and training, and employment. AMO looks forward to seeing both the benefits and limitations of the pilot assessed. The Province will be administering the pilot, with no additional expectations for municipal resource contribution. Many features of the basic income pilot are consistent with AMO's asks. A key piece for AMO was that impacts be evaluated in a full range of contexts across the province, and it is positive to see rural, urban, suburban, northern, eastern and southern communities represented, along with a range of municipal structures including a single-tier and county. AMO asked that the pilot be based on an evidence-informed approach, and evaluated by a third party, which the Province is undertaking. AMO also emphasized that the pilot must yield a net benefit to participants and that benefits be high enough to raise people out of poverty. While participants will continue to receive some additional social services and benefits, it is yet to be seen whether receiving 75% of the Low Income Measure less 50% of earned income will be sufficient to lift participants out of poverty. This pilot is one aspect of the Province's broader income security reform work. AMO will continue to monitor the initiative and the Province's broader work to ensure good outcomes for individuals living in poverty, and an appropriate role for municipal governments. For more information, see the news release on the Ontario government website and AMO's submission to the Basic Income pilot consultation. AMO Contact: Michael Jacek, Senior Advisor, E-Mail: miacek gamo.on.ca, 416.971.9856 ext. 329. z f� THE CORPORATION OF THE TOWNSHIP OF ADJALA-TOSORONTIO 7855 Sideroad 30 * R.R.#1 *Alliston, Ontario * L9R 1 V1 Telephone: (705) 434-5055 Fax: (705) 434-5051 Office of the Clerk BY E-MAIL ONLY April 20, 2017 The Right Honourable Justin Trudeau Office of the Prime Minister 80 Wellington Street Ottawa, ON K1 OA2 Dear Prime Minister Trudeau: Re: Canada's 150th Birthday Please be advised that Council at their meeting of April 10,2017 passed the following resolution: A motion was made by Deputy Mayor Little, seconded by Councillor Keenan: RESOLVED THAT in recognition of Canada's 150th birthday, the federal and provincial governments be requested to wave the taxes payable on the purchase of a Canadian Flag or Canada 150 Anniversary flag for the year 2017; and further, THAT this motion be forwarded to the Prime Minister of Canada, the Premier of Ontario and Ontario municipalities for their support. Yours truly, ----7 Barbara Kane Township Clerk c.c. Premier of Ontario Kathleen Wynne Ontario Municipalities E- 1 , Lower Thames Board of Directors Meeting A meeting of the Lower Thames Valley Conservation Authority's Board of Directors was held.at the Administration Building of the Lower Thames Valley Conservation Authority commencing.at 2:00 P.M.on Thursday,April 20,2017. The following directors were in attendance: L. McKinlay,H.McDonald,J. Kaveloars, R. Doane,M.Smlbert,S.Caveney,G. Bogart,J.Wolf,S.PinsonneauIt and L.LeClair. D.McKiliop and T. Thompson sent their regrets. 1. Call to Order 2. Adoption of Agenda Don Pearson noted that there were two additional pieces of correspondence to be added to the agenda, 8.3 City of London Diversity Census—Request for Participation;and 8.4 correspondence from the Minister of Natural Resources and Forestry to the LTVCA Chair, Linda McKinlay. I. It.Doane!.-G.Bogart. Moved that the agenda be adopted as amended. CARRIED 3. Disclosures of Conflict of Interest None Declared. 4. Approval of Minutes of Previous Meeting(Previously circulated) 2. H.MacDonald—S.Caveney Moved that the minutes of the Board of Directors Annual Meeting of February 16,2017 be approved. CARRIED 3. H.MacDonald—5.Cavene Moved that the Personnel&Finance/Executive Committee Meeting Minutes on April 10,2017 be accepted. CARRIED S. Business Arising From the Minutes 5.1)PGMN Transfer of Well Staff provided an update on the status of the transfer of the PGMN well and associated property from the Municipality of Chatham-Kent,which is proceeding according to the Board's direction. 1 5.2)Longwood's/Ska-Nah-Doht Visioning Project Don Pearson provided an update on the Longwood's/Ska-Nah-Doht Visioning Project. An application for funding has been submitted to the London Community Foundation's Donor Directed program. 6. Business for Approval 6.1)Presentations 6.1.1)Flood Forecasting and Recent Events Jason Wintermute provided the Board of Directors with a Power Point overview of flooding for the LTVCA jurisdiction and a summary of recent events. 6.1.2)March 8, 2017 Wind Event--Dauphin Line,CK Austin Pratt and Colin Little provided the Board of Directors with a Power Point presentation on a number of impacts from the March a high wind event. 4. G.Bogart—S.Pinsonneauit Moved that the presentations,6.1.1 and 6.1.2,be received for Information. CARRIED I 6.2)Domestic Action Plan, Lake Erie Phosphorous S. J.Kavelaars--R.Doane Moved that the L7VCA Board directs staff to respond to the draft domestic Action Plan in collaboration with local municipalities and other affected Conservation Authorities. CARRIED 6.3)Budget vs Revenue and Expenditures for the period ending March 31,2017 6. 5.Pinsonneault—M.Smibert Moved that the Board of Directors receive the Budget vs Revenue and Expenditures report for the period ended March 31,2017. CARRIED 6.4)Property Donation 7. .I.Kavelaars—S.Caveney Moved that the Board of Directors agree to accept the donation of a 100 acre parcel of naturalized land within the community of Harwich. CARRIED 7. Business for information 7.1) Water Management 7.2) Regulations and Planning 73) Conservation Areas 2 7.4) Conservation Services 7.5) Community Relations 7.6) Conservation Authority Education 73) Wheatley Two Creeks Association minutes 7.8) GM's Report 8. J. Kavelaars—L.Leclair Moved that the agenda items 7.1 through to 7.8 be received for information. CARRIED 8. Correspondence 8.1) Pilot Study to Assess the Conservation Value of CA Lands: New Activities for 2017 8.2) Snapping Turtle Harvest in Ontario has ended 8.3) Diversity Census—Request for Participation 8.4) Correspondence from the MNRF to the Chair, Linda McKinlay 9. J. Waif—L.Leclair Moved that the agenda items 8.1 to 8.4 be received for Information. CARRIED 9. Other Business 9.1) Watershed Bus Tour 10. G.Bogart— S.Caveney Moved that staff investigate organizing a southwestern watershed tour for the afternoon of Lune Es,-with the re ularly scheduled Board of Directors meeting to take place beginning at 5:00 pm. CARRIED 9.2) Personnel Matter(in camera session) 11. J.Kavelaars—R.Doane Moved that the Board of Directors move into a closed session to deal with a personnel matter. CARRIED 12. S.Pinsonneault—S.Caveney Moved that the regular session of the Board meeting reconvene. CARRIED 3 13. G.Bogart—S.Pinsonneault Moved that the LTVCA Board,in view of the pending retirement of its General Manager,immediately initiate discussions with the Upper Thames River Conservation Authority to investigate options for sharing services as identified in the confidential report;and that the LTVCA proceed to initiate recruitment of a General Manager. CARRIED 10.Adjournment 14. S. Pinsonneault—G.Bogart Moved that the meeting be adjourned. CARRIED r I i Linda McKinlay 0 Pearson Chair General Manager/Secretary-Treasurer P 4