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May 11, 2017 MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING MAY 11, 2017 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING ------------------------------------------------------------------------------------------------------------ DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al -A9) `April 27, 2017 Council 1 BUSINESS ARISING FROM MINUTES DELEGATIONS (131 — 132) 10:00 a.m. BluMetric Environmental —Annual Landfill Operations Report (C8f) 1:30 p.m. Ontario Provincial Police — Elgin County Detachment REPORTS (Cl- C10) 1. ROADS a) *Roads Report 2. RECREATION/EMERGENCY MANAGEMENT a) *Recreation Monthly Report 3. WATER DISTRIBUTION SYSTEM 4. WASTEWATER a) *Consulting Engineering Services —West Lorne Wastewater Plant 5. BUILDING a) *Monthly Building Report 6. BY-LAW ENFORCEMENT *Enclosed May 11, 2017 ............. Page 2 a) *By-law Enforcement Report 7. DRAINS 8. ADMINISTRATION a) `West Elgin Fire Monthly Report b) *PTSD Program — Program and Policies c) *PTSD Program — LEAC Services d) *Port Glasgow Trailer—Wastewater Replacement— Phase I e) `Municipality Accessibility Policies and Procedures Update f) *2016 Annual Site Monitoring and Operations Report -West Elgin Landfill Site 9. PLANNING a) *Site Plan Approval for 5005 Holdings Inc. (Peter Soos) 10. ACCOUNTS I CORRESPONDENCE (D1 — D27) COUNCIL CONSIDERATION - ACTION RECOMMENDED: 1.* Letter to Council from Tiny Tots Co-operative Nursery School — Request to use Municipal Parking Lot on Saturday, May 27, 2017 for the Trike-a-thon Fundraiser from 7:00 a.m. to 1:00 p.m.; 2.* Letter to Council from the Tiny Tots Co-operative Nursery School — Request for Municipal Donation of a Family Season Pass to the West Elgin Pool and donation of One Week to the West Elgin Day Camp; 3.* Letter to Council from the Optimist Club of West Lorne requesting a monetary donation for the Car Show in Miller Park on July 2, 2017; 4.* Letter to Council from the Rodney Aldborough Agricultural Society requesting funds for the 2017 Rodney Fair; 5.* Letter from St. Ilijah Serbian Orthodox Church notifying Council of their Celebration Picnic to be held on Sunday August 6, 2017 in Eagle. 6.* Letter from Laurie Sura thanking Council for their contribution for the Automatic External Defibrillator; 7.* Invitation for Council to attend the 50th Anniversary the Middlesex Hospital Alliance Four Counties Health Services Site on June 9th and 10th in Newbury; *Enclosed May 11, 2017 ............. Page 3 8.* County of Elgin Notification of changes to Speed Limits throughout Elgin County— By-law No. 17-11; 9.* Municipality of Chatham-Kent Report to Council regarding Off-road Vehicles Trial By-law Evaluation and Extension; 10.* Culture Days Planning Session on Monday May 15, 2017 from 2:00 p.m. — 4:00 p.m. in St. Thomas; 11.* County of Elgin Notice to Destroy Weeds —2017; 12.* Stewardship Ontario — Industry Funding for Municipal Blue Box Recycling for the quarter of the 2016 Program Year; 13.* Notice of Public Meetings on Canada-Ontario Draft Lake Erie Action Plan to Reduce Phosphorus and Algae — May 18, 2017 from 7:00 p.m. to 9:00 p.m. at the Chatham-Kent John D. Bradley Convention Centre, Meeting Room 1A, 565 Richmond Street, Chatham; 14.* Lower Thames Valley Conservation Authority — Outdoor Education Programs `Step into Nature' at Longwoods Road Conservation Area! 15.* Association of Municipalities of Ontario — 2017 Provincial Budget Delivered; 16.* Association of Municipalities of Ontario —2017 Ontario Budget: AMO's Commentary; 17.* Association of Municipalities of Ontario — Municipal Delegations at AMO Conference — Submission deadline Wednesday June 28, 2017; 18.* Request for support from the County of Lanark regarding a resolution seeking provincial support in relation to the Opioid Crisis; 19.* Request for support from the Township of North Frontenac to establish a Hydro Reduction of 25% Not Applicable to Seasonal Residents; 20.* Southwestern Integrated Fibre Technology— Release of a Two Stage Request for Proposal for Pre-Qualification on May 12, 2017; 21.* Southwestern Integrated Fibre Technology — Region of Waterloo joins SWIFT as full partner and contribution $2.2 million; 22.* Letter to Council from the Port Glasgow Yacht Club regarding the Port Glasgow Marina Pier Rehabilitation Meeting — Riggs Marine Engineering RECOMMENDED TO ACCEPT & FILE: 23. AMO • Watch File —April 27, 2017. 24. Notification from the Municipality of Kincardine of their resolution to rescind the proposed Building Code change B-08-09-03 for mandatory 5 year septic inspections; 25. Notification from the Township of West Lincoln of their resolution regarding request for a moratorium on the current Accommodation Review Process. 26. Notification from the Town of Amherstburg of their resolution to support the Town of Richmond Hill's resolution regarding Postal Banking; *Enclosed May 11, 2017 ............. Page 4 27. Notification from the Municipality of South Huron of their resolution to rescind the proposed Building Code change B-08-09-03 for mandatory 5 year septic inspections; 28. The Flag Shop — Extension of Discounts on in stock flags for Municipalities. BY-LAWS: By-law No. 2017-34 Authorize Site Plan Agreement— 5005 Holdings Inc. By-law No. 2017-35 Amend By-law 2017-06 Employee Renumeration By-law No. 2017-36 Authorize Agreement—WPCP —West Lorne Wastewater Treatment Plant By-law No. 2017-37 Authorize Agreement — PGTP— Septic Sytem By-law No. 2017-38 Adopt Post Traumatic Stress Disorder Program and Policies By-law No. 2017-39 Amend West Elgin Integrated Accessibility Standard Regulation Policies i MINUTES (E1 — E2) `March 14, 2017 West Elgin Arena Board *April 11, 2017 West Elgin Arena Board NOTICE OF MOTION (F) OTHER BUSINESS (G1 — G2) 1. Council Announcements 2. Closed Session • Personal matters about an identifiable individual (M.A. s.239 . (2)(b)). • Proposed or pending acquisition or disposition of land (M.A. s.239 (2)(c)). • Labour relations or employee negotiations (M.A. s.239 (2)(d)). CONFIRMING BY-LAW ADJOURNMENT *Enclosed May 11, 2017 ............. Page 5 NEXT MEETINGS: May 25, 2017 Council June 8, 2017 Council Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. 'F Enclosed MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS APRIL 27,2017 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Joe Seman Jr.,Jonathan Wolf, Richard Leatham STAFF PRESENT Scott Gawley, C.A.O.-Clerk Spencer Pray, Deputy Clerk Magda Badura,Treasurer Lee Gosnell, Public Works Superintendent Jeff Slater, Parks&Arena Superintendent/Fire Chief REGRETS ALSO PRESENT Sam Smith, Ontario Clean Water Agency CALL TO ORDER The Mayor called the meeting to order 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None declared. ADOPTION OF AGENDA RES. NO.1 Moved by Seman Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin approves the agenda for April 27,2017 as printed and circulated; with the following addition items be added to the agenda; Draft Action Plan to Reduce Phosphorus entering Lake Erie • Summary of Draft Action Plan to Reduce Phosphorus entering Lake Erie. DISPOSITION: Carried APPROVAL OF MINUTES RES, NO.2 Moved by Seman Seconded by Leatham RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated; April 13,2017 Council April 13, 2017 Public Meeting—Public Review of 2017 Budget with the following corrections; • Deputy Mayor Bodnar was not present for neither April 13, 2017 meeting and had sent her regrets previously. • "be adjourned"added the following statement in the April 13, 2017 Public Meeting—Public Review of 2017 Budget minutes April 27, 2017 .....Page 2 of 9 RES. NO.2 Cont'd "RESOLVED that the Public Meeting concerning a Public Review of the 2017 Budget be adjourned". DISPOSITION: Carried BUSINESS ARISING FROM MINUTES Fireworks Proposal—Response from Parks and Recreation Committee. RES. NO.3 Moved by Seman Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin authorize the West Elgin Fire Department to organize and purchase fireworks for the July 1 st Canada Day Celebration as well as the August Civic Weekend event at the Marina. DISPOSITION: Carried DELEGATIONS REPORTS 1.ROADS 'I a)-Rental Tractor Agreement _ RES. NOA Moved by Bodnar Seconded by Wolf RESOLVED that the Rental Tractor Agreement from the Public Works Superintendent dated April 27,2017 be received; AND THAT the Municipality of West Elgin agrees to enter into an agreement with Fulline Farm and Garden Equipment for the 2017 season; AND THAT the appropriate by-law be brought forth. DISPOSITION: Carried 2.RECREATION/EMERGENCY MANAGEMENT 3.WATER DISTRIBUTION SYSTEM Sam Smith entered the Council Meeting. al West Elgin Distribution System Operations Report March 2017 RES. NO.5 Moved by Wolf Seconded by Seman RESOLVED that the West Elgin Distribution Systems Operations Report March 2017 dated April 27,2017 be received. DISPOSITION: Carried 4.WASTEWATER a) Rodney Wastewater Treatment Plant Operations Report—First Quarter 2017 RES. NO.6 Moved by Wolf Seconded by Leatham RESOLVED Rodney Wastewater Treatment Plant Operations Report—First Quarter 2017 dated April 27, 2017 be received. DISPOSITION: Carried April 27, 2017 .....Page 3 of 9 b)West Lorne Wastewater Treatment Plant&Collection System Operations Report—_First Quarter 2017 RES. NO.7 Moved by Wolf Seconded by Bodnar RESOLVED that the West Elgin Distribution Systems Operations Report March 2017 dated April 27, 2017 be received. DISPOSITION: Carried 5. BUILDING 6.BY-LAW ENFORCEMENT 7.DRAINS 8.ADMINISTRATION a)Municipal Review of Bill 68 RES. NO.8 Moved by Bodnar Seconded by Seman RESOLVED that the Municipal Review of Bill 68 from the Deputy Clerk April 27, 2017 be received. DISPOSITION: Carried b)Setting 2017 Remuneration for Summer Students RES. NO.9 Moved by Seman Seconded by Bodnar RESOLVED that the Report-Setting 2017 Remuneration for Summer Students from the Deputy Cleric dated April 27, 2017 be received; AND THAT the Council of the Municipality of West Elgin authorize a $0.25 increase to all positions in the Summer Student Wage Schedule; AND THAT a special provision be added to the by-law that would allow the C.A.O.to be able to acknowledge and account for Upward transition within departments in the Wage Schedule; AND THAT a special provision be added to the by-law that would allow the C.A.O. upon written recommendation of the Department Manager be able to approve a higher starting based on related experience; AND THAT the appropriate by-law be brought forth; AND FURTHERMORE THAT an evaluation of the summer student positions and municipal summer programming occur in late September-Early October. DISPOSITION: Carried c12017 Budget RES. NO.10 Moved by Bodnar Seconded by Seman RESOLVED that the Report—2017 Budget from the Treasurer dated April 27, 2017 be received; AND THAT the Council of the Municipality of West Elgin adopt the 2017 Budget for the Municipality of West Elgin Operations, Maintenance,Administration, and Capital Budgets as revised; April 27,2017 .....Pa g e 4 of 9 RES. NO.10. Confd AND FURTHERMORE THAT the 2017 Budget and Rates By-law be brought forward and adopted. DISPOSITION: Carried 9. PLANNING a Proposed Consent Application for Waldorf Farms Ltd. c/o Kevin Schleihauf RES. NO.11 Moved by Seman Seconded by Leatham RESOLVED that the Report—Proposed Consent Application for Waldorf Farms Ltd. c/o Kevin Schleihauf from the Planner dated April 27, 2017 be received; AND THAT the Council of the Municipality of West Elgin recommend approval to the Land Division Committee of the County of Elgin for the proposed consent application for Waldorf Farms Ltd. c/o Kevin Schleihauf, South Part of Lot 3 and South West'/Lot 4, Concession 11 provided the following conditions are included: 1. THAT the easement is registered in the same name and title as the lands to which are benefitting from such easement; 2. THAT Municipal drain re-apportionments(if required) have occurred; 3. THAT two copies of the registered survey have been provided to the municipality;and, 4. THAT taxes have been paid in full. DISPOSITION: Carried 10.ACCOUNTS RES. NO.12 Moved by Bodnar Seconded by Leatham RESOLVED that the Mayor and Treasurer are hereby authorized to sign Payment Voucher#4A amounting to$77,673.05 in settlement of General, Road,Water, and Arena Accounts (including cheques# 23410-23424&EFT dep#266—271). DISPOSITION: Carried CORRESPONDENCE: 1. Letter to Council from the Calvary United Church—Request to Waive rental fees for use of the West Elgin Recreation Centre on Saturday, November 4, 2017 for the Quarter Auction Fundraiser from 10:00 a.m.to 5:00 P.M. RES. NO.13 Moved by Bodnar Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin waive the rental fees for the Calvary United Church use of the West Elgin Recreation Centre in support of their Quarter Auction to raise funds for accessibility into the church for those who are unable to use the stairs on Saturday November 4, 2017 from 10:00 a.m.to 5:00 p.m. DISPOSITION: Carried 2. Letter to Council from the Rodney Youth Centre—Request to Waive rental fees for use of the West Elgin Recreation Centre on May 20, 2017 for a y April 27, 2017 .....Page 5 of 9 Pizza Party after a Town Wide Scavenger Hunt from 4:00 p.m.to 7:00 p.m. RES. NO.14 Moved by Bodnar Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin waive the rental fees for the Rodney Youth Centre use of the West Elgin. Recreation Centre after their Town Wide Scavenger Hunt on May 20,2017 from 4:00 p.m. to 7:00 p.m. DISPOSITION: Carried 3. Letter to Council requesting temporary closure of municipal roads for Lady of Fatima parade on May 13,2017 at 7:00 p.m.to 7:30 p.m. RES. NO.15 Moved by Wolf Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin give consent to temporarily close municipal roads for the Lady of Fatima parade on May 13, 2017 at 7:00 p.m.to 7:30 p.m.; AND THAT the following municipal roads be temporarily closed from: • The West end of William Street to the corner of William Street and Division Street; • South along Division Street to the corner of Division Street and McGregor Street; • West along McGregor Street to the corner of McGregor and Wood Street. DISPOSITION: Carried 4. Resolution from the Municipality of Dutton Dunwich supporting a Private Member's Bill proposing the Government of Ontario halt all wind power approvals in unwilling host communities. RES. NO.16 Moved by Leatham Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin supports the Private Member's Bill of Sam Oosterhoff, MPP for Niagara-West Glanbrook proposing the govemment halt all wind power approvals in unwilling hosts communities; AND THAT a copy of this resolution be sent to the Honourable Kathleen Wynne, Premier of Ontario,the Honourable Minister of Energy Glenn Thibault, Elgin-Middlesex-London MP Karen Vecchio, Elgin-Middlesex-Landon MPP Jeff Yurek,the Association of the Municipalities of Ontario and the Municipality of Dutton Dunwich. DISPOSITION: Carried 5. Association of the Municipalities of Ontario—Policy Update—Federal Cannabis Legislation Tabled—April 20,2017. 6. Association of the Municipalities of Ontario—Policy Update—Province Announces Fair Housing Plan for Ontario—April 20,2017, 7. Association of the Municipalities of Ontario—Policy Update—Waste Diversion—The Blue Box Today and Tomorrow—April 20,2017. The Deputy Clerk will be bringing back a report to Council on Bill 151. 8. County of Elgin—Council Highlights—April 11, 2017. � 6 April 27, 2017 .....Page 6 of 9 9. Forests Ontario announcement of Two Initiatives—The Heritage Tree Program and Ontario's Green Leaf Challenge(GLC)—March 30, 2017. 10. Ministry of Citizenship and Immigration--Nominations for the Champion of Diversity Award—applications due May 15,2017. 11. Forests Ontario—Ontario's Green Leaf Challenge, 12. Lower Thames Valley Conservation Authority—LTVCA Branches Out with 130,000 Trees on Order This Spring. 13. Hudson's Bay Grand Portage—June 22 to August 26, 2017. 14. Southwest Integrated Fibre Technology—April 13, 2017. 15. Lower Thames Valley Conservation Authority—April 13, 2017. 16. Association of Municipalities of Ontario—All Eyes on Queen's Park this Week's 2017 Provincial Budget—April 24,2017, 17. Association of Municipalities of Ontario—Province Announces Details of Basic Income Pilot—April 24, 2017. 18. Township of Adjala-Tosorontio—Request for Support requesting that The Right Honourable,Justin Trudeau, Prime Minister of Canada be requested to waive the taxes payable on the purchase of a Canadian Flag or a Canada 150 Anniversary flag for the year 2017. 19, Draft Action Plan to Reduce Phosphorus entering Lake Erie. 20. Summary of Draft Action Plan to Reduce Phosphorus entering Lake Erie. Sam Smith left the Council Meeting. 21. AMO • Watch File—April 13, 2017; • Watch File—April 20, 2017. 22. Notification from the City of Kawartha Lakes of their resolution supporting Certified Crop Advisors. 23. Notification from the Township of Perth East of their resolution to rescind the proposed Building Code change B-08-09-03 for mandatory 5 year septic inspections. 24. Notification from the Municipality of Calvin of their resolution to rescind the proposed Building Code change B--08-09-03 for mandatory 5 year septic inspections. 25. Notification from the Township of the Lake of Bays of their resolution regarding request for a moratorium on the current Accommodation Review Process. RES. NO.17 Moved by Seman Seconded by Bodnar RESOLVED that the above correspondence items numbered 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19—25 be received and filed. April 27, 2017 .....Page 7 of 9 RES. NO.17 Cont'd DISPOSITION: Carried BY-LAWS 1. By-Law No. 2017-30 2017 Budget and Rates RES. NO.18 Moved by Bodnar Seconded by Wolf RESOLVED that the mover be granted leave to introduce a by-law to set the 2017 transition ratios and to levy taxes for the year 2017 and to establish special area charges for garbage collection and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.19 Moved by Semen Seconded by Leatham RESOLVED that a By-law to set the 2017 transition ratios and to levy taxes for the year 2017 and to establish special area charges for garbage collection and this shall be now read a third time and finally passed, signed, sealed and numbered By-law 2017-30-2017 Budget and Rates. DISPOSITION: Carried 2. By-Law No. 2017-31 Authorize Signing of Agreement—Lease for Tractor RES. NO.20 Moved by Wolf Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a by-law to authorize the execution of an agreement between Fulline Farm and Garden Equipment and the Corporation of the Municipality of West Elgin in the amount of$1-,865.00 per month plus applicable taxes for supplying the Municipality of West Elgin a tractor for a lease period of up to six months and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.21 Moved by Leatham Seconded by Seman RESOLVED that a by-law to authorize the execution of an agreement between Fulline Farm and Garden Equipment and the Corporation of the Municipality of West Elgin in the amount of $1,865.00 per month plus applicable taxes for supplying the Municipality of West Elgin a tractor for a lease period of up to six months shall be now read a third time and finally passed,signed, sealed and numbered By-law 2017-31 —Authorize Signing of Agreement—Lease for Tractor. DISPOSITION: Carried 3. By-Law No. 2017-32 2017 Remuneration for Seasonal Employees RES. NO.22 Moved by Seman Seconded by Leatham RESOLVED that the mover be granted leave to introduce a by-law to set rates of remuneration for seasonal employees for the calendar year 2017 and this shall be the first and second reading and provisional adoption thereof. April 27, 2017 .....Page 8 of 9 RES. NO.22 Cont'd DISPOSITION: Carried RES. NO.23 Moved by Wolf Seconded by Bodnar RESOLVED that a By-law to set rates of remuneration for seasonal employees for the calendar year 2017 be now read a third time and finally passed, signed, sealed and numbered By-law 2017-32 2017 Remuneration for Seasonal Employees, DISPOSITION: Carried MINUTES RES. NO.24 Moved by Seman Seconded by Bodnar RESOLVED that the minutes of the following committee meetings be received: April 20, 2017 Lower Thames Valley Conservation Authority DISPOSITION: Carried NOTICE OF MOTION OTHER BUSINESS 1. Council Announcements Mayor Wiehle -Commented that the Municipality of Chatham- Kent has written a report on ATV use throughout the Municipality. CLOSED SESSION RISE AND REPORT CONFIRMING BY-LAW RES. NO.25 Moved by Seman Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on April 27,2017 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.26 Moved by Bodnar Seconded by Wolf RESOLVED that a By-law to confirm the proceedings of the meeting held on April 27, 2017 be now read a third time and finally passed, signed, sealed and numbered By-law 2017-33 April 27,2017 Confirming By-law. DISPOSITION: Carried ADJOURNMENT RES. NO.27 Moved by Seman Seconded by Leatham RESOLVED that this Regular Meeting of Council shall adjourn at 11:50 a.m.to meet again on May 11, 2017. April 27, 2017 .....Page 9 of 9 RES. NO.27 Cont'd DISPOS[TION: Carried These minutes were adopted on the 11th of May, 2017. Bernie Wiehle R.Scott Gawley Mayor C.A.O.-Clerk i C . a} Or Q ;:� a U IR The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM. Lee Gosnell, Public Works Superintendent DATE: May 11th, 2017 SUBJECT: Roads Report RECOMMENDATION: Receive and File INTRODUCTION: Monthly report for April 2017 DISCUSSION: 1. Winter made one last appearance on April 7th with staff being called in at 04DO for a heavy blanket of wet snow and slush. As with most April snowfalls it didn't last long and all roads were bare and wet by noon. Winter equipment has since been thoroughly cleaned, oiled and stored for summer. 2. Tree removals continued with the help of Davey Tree Service and crews also focused on levelling areas where stumps had been removed and placing topsoil and grass seed where needed. 3. Tenders for gravel and dust suppressant closed in early April with work being let to Johnston Bros. Gravel and Pollard Highway Products respectively. The application of gravel and dust control products is set to begin in May once half load season has ended (weather pending). 4. Mobil Services of London completed the spring cleaning of all curb and gutter in the municipality. 5. Municipal staff completed annual bridge washing operations on Furnival Rd, Johnston Line, Morrison Road, Graham Road and Dunborough Road. 6. Preparation for the second phase of Dunborough Road reconstruction has been completed and pulverization is set to take place May 10th. The addition of granular 'A' and ditching will take place before the new coat of surface treatment is applied later this summer. 7. Public Works operator Blair Schweitzer attended the AORS truck rodeo which was held in Woodstock on April 27th. Blair placed 1 st amongst all local associations and earned the right to compete in the provincial rodeo which will be held near Cornwall later this year. i 8. Additional work carried out in April included patching, roadside ditching, catch basin repair, grading and wafter line/tree removal at the Port Glasgow Trailer Park. Respectfully Submitted, Reviewed by: Lee Gosnell, CRS Cot�tG aw ley, CPA, CGA Public Works Superintendent C.A.O./Clerk Attachments None u u CL m a U m i ^ The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, Recreation Superintendent DATE: May 112017 SUBJECT: Recreation Monthly report RECOMMENDATION: That Council receive and file the Recreation Superintendents report. INTRODUCTION: 1. The soccer program is ready to go, however the fields are saturated, not as bad as some area fields, they should be ready to go, dry enough, by the end of the week. 2. The baseball diamond in West Lorne is busy 5 nights a week, with two ladles teams playing on Thursday night, also a little damp. 3. Our summer students are in place and are working in well. 4. The pool staff are hired and the pool will be opening in early June, the day camp staff have been hired and are ready to go the first of July. 5. 1 will provide a report regarding the flooring at the pool later in May, I am still looking for a more cost effective option. 6. We are waiting for confirmation regarding the status of the Blue Flag for the Beach. Respectfully Submitted, Approved by, Jeff Slater Scott Gawley, West Elgin Recreation Superintendent C.A.O. C . q , �) x x a hI The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, C.A.O./Clerk DATE: May 11, 2017 SUBJECT: Consulting Engineering Services —West Lorne Wastewater Plant RECOMMENDATION: THAT Council approves the awarding of the contract for the Consulting Engineering Services for the West Lorne WPCP upgrade to R.V. Anderson Associates Limited in the amount of$197,580 as recommended by OCWA. INTRODUCTION: The Municipality of West Elgin contracted the Ontario Clean Water Agency (OCWA) to manage the procurement of a Consutling Engineering services required for the proposal upgrades to the West Lorne WPCP. DISCUSSION: OCWA issued an RFP to following five (5) Engineering Firms with the following financial pricing: 1. R.V. Anderson Associates Limited $197,580.00 2. Stantec $324,155.00 3. Associated Engineering Group $374,969.03 4. Dillon Consulting Limited $380,330.00 5. CIMA+ $459,481.00 OCWA reviewed both the pricing and technical specifications of the 5 proposals, recommending R.V. Anderson Associates Limited. Respectfully Submitted by: Scott Gawley, PA, A C.A.O./Clerk Attachments OCWA Report dated May 8, 2017 L: ! Ontario Clean Eater Agency Sheridan Centre TEL.905-491-3030 Agence Ontarienne Des Eaux 2225 Erin Mills Parkway FAX:905-855-3232 Suite 1200 1 Dir:905-491.3044 Engineering Services Mississauga,Ontario www.ocwa.COM S S L5K 1T9 May S, 2017 Mr. Scott Gawley,CAO . Municipality of West Elgin 22413 Hoskins Line Rodney,ON NOL 2CO Dear Mr. Gawley RE: Municipality of West Elgin West Lorne Water Pollution Control Plant(WPCP)Upgrade OCWA Project No.WESELP17003-00 Consulting Engineering Services Proposal.Evaluation--Recommendation Letter The Ontario Clean Water Agency (OCWA) is pleased to submit the results of the Project Team review of five (5) Engineering Services proposals for the West Lorne Water Pollution Control Plant (WPCP) Upgrades. j I Background On October 2016, the Municipality of West Elgin (Municipality) approached the Ontario Clean Water Agency (OCWA) to manage the procurement of Consulting Engineering (CE) services required for the proposed upgrades to the West Lorne WPCP. For such purposes, the OCWA developed a comprehensive Request for Proposal (RFP) and the Terms of reference(TOR)for the CE services required for this project.The OCWA also managed and administered the CE selection process on behalf of the Municipality. Once completed and approved by the Municipality, the RFP was issued to the following five (5) CE firms: • Associated Engineering Group Ltd.(Kitchener office) • CIMA+(Kitchener office) • Dillon Consulting Limited(London office) + R.V.Anderson Associates Limited(London office) • Stantec(London'Office) On Tuesday, March 28, 2017 (10:00 AM); a non-mandatory site visit with all CE firms' proponents was scheduled. All CE firms attended together with representatives from the Municipality and OCWA Operations and OCWA Engineering Services Group. Four(4)addendums were issued on April 3`d,April 4d',April 6`h and April 10h respectively addressing some questions raised by some of the CE's. It should be noted that thebriginal RFP closing date and time set for Wednesday,April 12,2017(3:00 PM EST)was extended until li riday,April 21,2017(3:00 PM EST). By the closing time (3:00 PM EST) on Friday, April 21, 2017; the OCWA (Mississauga Office)received five (5) sealed proposals each one with its corresponding separate Financial Proposal and the sealed Page 1 of 4 Municipality of West Elgin West Lorne Water Pollution Control Plant(WPCP) Upgrade OCWA Project No. WESELP17003-00 Consulting Engineering Services Proposal Evaluation—Recommendation Letter Financial Proposal envelope from invited CE firms: Both electronic and hard copies of the technical proposals were forwarded to the Municipality and also to the OCWA Southwest Region Operation Hub. Both the municipality and OCWA Operations were kindly requested to review and evaluate the five(5)proposals. Methodology OCWA methodology used to review the proposals was as follows: • The Municipality and OCWA reviewed the RFP and the TOR for CE Services for the West Lorne WPCP Upgrade project as prepared by OCWA and approved by the Municipality. This document was used as a basis for the evaluation. • The proposals were evaluated based on the criteria requirements and weights(points)specified in the RFP/TOR for Consulting Engineers Services,under the following categories.The scoring for each of the criteria referenced in the RPP/TOR'for the evaluation is presented below. The criteria and weighting system are as follows: R I Technical.-Proposal 1) Understanding of the Project and Selected Technologies 10 2) Innovative Ideas 5 3) Qualirications of the Consultin Firm. 10 4). Qualifications of the Project Personnel. 20 5) Methodology Work Plan) 20 6) Reporting and Quality Control 5 7 .Schedule. 5 Financial Prb osal 8) Proposed Project Costs 25 a ' I • The OCWA reviewed each of the five (5) technical proposal submitted and extracted Technical information from each of the proposals and transferred the information to.a spreadsheet using the scoring criteria. The spreadsheet was send to the Project Team to review on Wednesday April 26, 2417. The reviewlevaluation committee included Scott Gawley (Municipality), Dale Le. Britton (OCWA) and Jose Casal (OCWA). The Technical proposals summary spreadsheet is attached to this letter for reference purposes. • Individually, each OCWA reviewer scored each major section for the five (5) technical proposals following the scoring criteria set out in the RFP.All individual scores were averaged out for the final recorded score.The Financial proposals were scored following the formula included in the RFP. The final scaring,matrix has been appended to this letter for reference purposes. • On Thursday May 4, 2017; a Project Team teleconference was held between the Municipality (Scott Gawley) and OCWA(Dale Le Britton &Jose Casa[)to discuss the technical and financial proposals. During the teleconference, the Municipality indicated that based on the lack of technical expertise, they will not score the technical proposal. • OCWA prepared this letter to document the process. Page 2 of 4 Municipality of West Elgin West Lorne Water Pollution Control Plant(WPCP)Upgrade 4CWA Project No. WESELP17003-00 Consulting Engineering Services Proposal Evaluation-Recommendation Letter Detailed Technical& Financial Review&Analysis Upon completion of the technical evaluation;the overall(average)technical scoring was as follows: 1 101 (1)Understanding of Project&Selected Technologies 9.0 6.0 8.5 8.0 7.0 (2)Innovative Ideas 2.3 3.3 3.5 3.5 4.0 (3)Qualifications of the Consulting Firm 9.5 9.5 9.5 9.5 9.5 (4)Qualifications of the Project Personnel 18.0 9.0 15.0 17.0 16.0 (5)Methodology(Work Plan) 15.0 17.5 16.5 17.5 15.0 (6)Reporting and Quality Control 43 3.8 4.0 4.0 4.5 (7)Schedule 4.0 3.5 3.3 4.3 4.0 gm As shown in the table above; the quality of all technical proposals was similar. All CE firms invited demonstrated sufficient capability, experience and resources to successfully develop and complete this project. With an overall compounded average score of 85 % (63.8 points out of 75 possible points); RVA champions the technical scoring by a very small margin(1.3 points)as compared to the second high score ' fourth and fifth lace were Dillon (CIMA+ with 62.5 points). In third place, AE with 62 points and to p with 60.3 points and Stantec with 60 points respectively. In terms of Financial Proposals;the following table summarized the prices provided: (8)Financial Price $374,969.03 $459,481.00 $380,330.00 $197,580.00 $324,155.00 Scare(formula base} 2.6 0 1.9 25 9 NMI ME= I RVA was the lowest proponent at$197,580; followed by Stantec in second at$324,155.00,AE in third at $374,969.03,Dillon in fourth at$380,330.00 and CIMA►-last at$459,481.00. Comparing all CE financial proposals, it was observed that RVA was substantially lower as compared to the other proponents. In fact,RVA price was substantially lower by a margin of$126,575.00 as compared ME to the second lowest proponent(Stantec). � E 48% -1% 90% 16% 23% 1 21% 133% 42% 1% -17% 92% 17% -47% -57% 4 8% -39% -14% -29% -15% 64% In addition to the above, each proponent with the exception of Stantec also carried a price for provisional Page 3 of 4 i Municipality of West Elgin West Lorne Water Pollution Control Plant(WPCP) Upgrade OCWA Project No. WESELP17003-00 Consulting Engineering Services Proposal Evaluation—Recommendation.Letter items as follows: Probisionalltems $70,979.30 $72,450:00 $54,837,Q6 $144,060.00 Conclusions RVA proposal was not only the technically strongest and most comprehensive proposal received but also was the most cost effective. Overall;the combined technical and financial score is. e M—M WN I (1)Understanding of Project&Selected Technologies 9.0 6.0 8.5 8.0 7.0 (2)Innovative Ideas 23 3:3 3.5 3.5 4.0 (3)Qualifications of the Consulting Firm 9.5 95 9.5 1 9.5 9.5 (4)Qualifications of the Project Personnel 18.0 19.0 15.0 17.0 16.0 (5)Methodology(Work Plan) 15.0 17.5 16.5 17.5 15.0 (6)Reporting and Quality Control 41 3.8. 4,0 . 4.0 4.5 (7)Schedule'-.. 4.0 35 33, 4.3 4.0 C (8)Financial 25 2.fi 0 1.9 25 9 E- I 09 01 Recommendation Based upon the above evaluation, the OCWA recommends awarding the contract for the CE services required for the West Lorne WPCP.upgrade to R.V. Anderson Associates Limited in the amount of$197,580. Should you have any question or concern,please do not hesitate to contact the undersigned. Yours truly, Ontario Clean Water Agency .lose A. Casal,P. nge.,PMP Project Manager Engineering Services Page 4 of 4 E Sr p G a m m o c y mFi3e 6a; °� ° cm a E no o E c 7 N N O C4' 0. 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Qq a o o W g ] 0 2 o m @ R m o m R ■ k $ @ , rn cn k ~ � � � E 0 m E E 2 . - a E §LL I ;m ) � « 2 L 0 mU � % 2 © CL 4, k k J CL u cu M B B g k U ■ ° — _ MLI 2 2 S 2 £ 3 2 , k W 0 M � o . . 2 § 2 J J J \ ^ . i R ■ 4 1 N ml VMS rl. a ' a 2 a12 m k \ § § § J ® ■ m , . , , ; • \ ! 2 ! 7 ! ) ! \ ! ) $ ] ! ° ! a a ■ # $ ■ 2 & E J ® ; a � 2 2 . - - e _ § ■ imrK 0 } � k ! { { 7 � A ' ƒ 2 | # § I . ■ - § { « I Z- « « « w 2 z 2 z 2 72 ] I \ ] I ■ 7 ■ ] I ± ` - m I ¥ § § . $ _ . ® @ k ) § I \ } � p } 8F ] § § � � § fj , E2 ; § I \ « ] ' \ \ {) \ } \ r \ ] k } � ® \ \ # k }\] \ 777222 ) ) \ ) kk ) , L f± ± § § V ` xPVVe ( R � a 4 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: RICK MCDOUGALL, DEPUTY CHIEF BUILDING OFFICIAL DATE: MAY 11, 2017 SUBJECT: MONTHLY BUILDING REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for APRIL, 2017 Year 2017 2016 2015 No. of Permits Issued for Month of APRIL 6 21 14 SFD New/Additions/Reno 6 4 Units Demolitions 2 Storage New/Additions 1 4 2 Buildings Demolitions Garages/ New 2 Car Ports Demolitions Farm New/Additions 4 5 4 Buildings Demolitions. Other New 1 Demolitions Septic Permits 2 4 Renovations No. of Permits Issued up to YEAR TO DATE 13 26 25 Construction Value for Month of APRIL $ 246,000.00 $ 1,447,980.00 $ 1,620,000.00 Permit Revenue for Month of APRIL $ 1,697.86 $ 9,544.98 $ 6,372.08 Construction Value for YEAR TO DATE $ 497,000.00 $ 1,644,980.00 $ 798,962.00 Permit Revenue for YEAR TO DATE $2,644.24 $ 91,245.24 $ 2,128.98 DISCUSSION: Inspections completed as requested and in accordance with Act. Respectfylly.-Submitted Reviewed by: r' "1. �'• Rick' c' c rd la Scott Gawley, c.P. .,c.G.A Deputy Chief Building Official C.A.O./Clerk V yy1P4Np `�� U i m The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: R. Scott Gawley, C.A.O.- Clerk DATE: May 11, 2017 SUBJECT: By-law Enforcement Report RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for April 2017 i BACKGROUND: 369 Building Condition Order Issued/Action Open Plan 372 Property Condition Order Issued Closed Compliant 394 Untidy Yard/Zoning Order Issued Open 406 ATV Crossing Municipal Investigating Open Pro ert 410 Property Condition Order Issued Open 411 Property Condition Order Issued Open 412 Noise & Property Condition Register Letter Open 413 Property Condition Investigating Open Respectfully Submitted, R. Scott Gawley, CP , CGA - C.A.O./Clerk � knYye Y� The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, West Elgin Fire Chief DATE: May 112017 SUBJECT: West Elgin Fire Monthly report. RECOMMENDATION: That Council receive and file the Fire Chiefs report. INTRODUCTION: 1. West Elgin Fire Department, both stations a ttended a f oa m demonstration 1 ' training event at Station 1 on April 27 2017. The training 1 presentation was conducted by a representative from Nova Kool. 2. Both Stations, % of each approx. attended First Aid Training, CPR, AED, on May 6 and 7. The second session will occur on the 24 and 25 of June. The First Aid training was initiated to insure that both Stations have the same level of training, and that they are comfortable working together. 3. Station 2 Training, with the consent 1 knowledge of the Fire fighters has been changed to the First and Third Sundays of each month. We are trying to accommodate as many of the firefighters as possible, and maintain the required levels training. 4. The Chassis for the trucks are being built as we speak. 5. The Chief and Station Chief from Station 1 attended the OAFC trade show on May 7 in Toronto. Interesting enough the issues that affect the larger departments are the same issue that affect the smaller ones. There were some interesting displays regarding equipment and standards. 6. Having enough day time fire fighters available continues to be an issue, not only for us but for many smaller departments. In the fall we will be putting a program together looking for some new recruits. 7. Upcoming events include a Fire Fighters breakfast at Station 1 on Sunday May 28. 8. The Fire department is also looking into a house to house smoke alarm program, more information is to come. Respectfully Submitted, Approved by, Jeff Slater colt Gawley, West Elgin Recreation Superintendent C.A.O. . n The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, West Elgin Fire Chief DATE: May 112017 SUBJECT: PTSD Program RECOMMENDATION: That Council receive and approve the PTSD program and training as specified. INTRODUCTION: i PTSD, Post Traumatic Stress Disorder is now a recognized disease or illness recognized by The Ministry of labour as well as the WSIB. As such Municipalities that have emergency services, in our case a Fire Service, are required to develop Prevention and control plans. Contained within this report is the proposed plan, and reporting forms. The program also includes training components that are prepared as a power point presentation. Our program and this policy are living documents, as such, as various training opportunities develop locally they could be included and this document revised. Respectfully Submitted, Approved by, Jeff Slater Scott Gawley, Vilest Elgin Fire Chief C.A.O. Attached: 1. PTSD Policy 2. Reporting Forms I ..s MUNICIPALITY.OF West *i n WEST ELGIN FIRE SERVICES PTSD PREVENTION PROGRAM April 2017 This PTSD Prevention Program has been developed to outline our approach to managing Post Traumatic Stress Disorder at West Elgin Fire Service. The goal of this Program is to take a holistic approach across prevention, intervention and recovery and return to work. 1 INTRODUCTION The Senior Leadership of West Elgin Fire Service is committed to addressing Post Traumatic Stress Disorder(PTSD)in our workplace. This Prevention Program outlines a holistic approach to addressing PTSD. Specifically this plan highlights our prevention, intervention and recovery and return to work policies and practices. This is a living document which will be updated as our organization advanced on our PTSD prevention journey. Focus Areas: Prevention Prevention focuses on outlining the basic elements of occupational health and safety management such as understanding legal responsibilities, recognizing,assessing and controlling the hazard,developing policies and procedures,outlining roles and responsibilities and incident reporting procedures in an organization. The goal is to establish or integrate PTSD prevention practices for the promotion of a healthy and safe workplace that actively works to prevent harm to a worker's mental health. Intervention Intervention focuses on outlining actions that can be taken to improve a situation.This Includes ensuring that workers know how to report psychological injuries when they occur and are supported in doing so. It also highlights intervention options that are evidence based and that can be utilized in our organization. Recovery and Return to Work Focus Area The Recovery and Return to Work areas ensure that Officers understand how to accommodate a worker who is suffering from PTSD and that there are clearly established roles and responsibilities for supporting workers through this process Recovery and Return to Work is an important aspect of preventing future or further injury. GALS AND OBJECTIVES The goal of this program is to provide all Officers and Firefighters clarity on how West Elgin Fire Services is addressing PTSD prevention, intervention, recover and return to work. The specific objectives of the program are to: - Explain how to identify and respond to PTSD injuries - Define legal requirements - Establish policies and procedures to support PTSD prevention in our organization - Establish roles and responsibilities with our organization 2 Outline our organizations training program for: • awareness • Intervention;and • accommodations OVERVIEW OF PTSD CAUSES, RISK FACTORS, SIGNS AND SYMPTOMS Causes It is believed that PTSD is caused by a complex mix of: - Life experiences, including the amount and severity of trauma an individual has experienced since early childhood. - The way an individual's brain regulated the chemicals and hormones your body releases in response to stress. Inherited mental health risks such as an increased risk of anxiety or depression and inherited aspects of your personality or temperament. Risk Factors - Having a job that increases your risk of being exposed to traumatic events,such as first responders,corrections and military personnel - Experiencing intense or long-lasting trauma - Feeling horror,helplessness or extreme fear - Seeing people get killed or hurt - Having experienced other trauma earlier in life,including childhood abuse/or neglect - Having other mental health problems such as anxiety or depression - Lacking a good support system of family and friends - Dealing with extra stress after the event,such as loss of a loved one, pain and injury,or loss of a job or home - Having biological (blood) relatives with mental health problems including PTSD or depression. PTSD can increase the risk of other mental health problems such as- - Depression and anxiety - Issues with drugs or alcohol - Suicidal thoughts and actions. Signs and Symptoms Symptoms may start within 3 months of the event but can sometimes not appear until years after the event. The symptoms can make it hard for the affected person to live their everyday life and can be accompanied by depression, substance abuse,or other anxiety disorders. Following are three types of symptoms associated with PTSD: 1) intrusive McMCF!es 3 Also Called re-experiencing symptoms,these memories can start from the persons own thoughts,or carp be triggered by words,objects or situations that are reminders of the traumatic event. intrusive memories include: - Recurring unwanted distressing memories of the traumatic event, - Reliving the event as if it were happening again, - Upsetting dreams about the event,and - Severe emotional distress or physical reactions(heart racing,hands sweating)to something that reminds you of the event. 21 Avoidance Avoidance symptoms may cause a person to change their routine such as avoiding things that remind them of the event as well as negative changes in thinking and moods. This includes: Trying to avoid thinking about the event Avoiding places,objects,activities or people that remind you of the event, Increasing negative feelings about self or others, - Feeling emotionally numb or an inability to experience positive or negative emotions, - Feeling hopeless about the future Losing interest in activities that were enjoyable in the past, Feeing strong guilt,depression or worry, - Memory problems including not remembering important aspects of the traumatic event,and - Difficulty maintaining close relationship. 3) Hyper-arousal Symptoms These symptoms are changes in emotional reactions usually constant and can make a person feel stressed,angry,overwhelmed and"on guard". The symptoms include: - Irritability,feeling tense or"on guard", Difficulty sleeping - Angry outbursts or aggressive behaviors Being on constant guard for danger Feelings of overwhelming guilt or shame Self-destructive behaviors - Trouble concentrating or sleeping, and - Being easily startled or frightened. LEGAL REQUIREMENTS At West Elgin Fire Services we understand that we have a legal requirement under the Occupational Health and Safety Act to take every reasonable precaution to protect workers from harm. Employers and supervisors are required to inform all workers about psychological hazards on the job and provide 4 training to employees on how to prevent these hazards and protect themselves from harm. Workers are also required to follow policies and procedures set out by the employer. Notification ofInjury/Illness Following the notification of an injury/illness,Section 51 and 52 of the occupational Health and.Safety Act(OHSA)requires notification of the Ministry of Labour and Joint health and Safety Committee(JHSC) of an employee is critically injured,disabled from performing their own work or receives medical attention resulting from an incident. The details required in these reports,and the parties who must be notified are based on the severity of the injury and are outlined in the OHSA. Of particular importance is the necessity in s 5(2)(1)to include steps to prevent further illness. Reporting a Post-Traumatic Stress Disorder through required channels is handled in the same manner as other injuries or illnesses. There are not special requirements set out by the WSIB at this time. When an injury or illness occurs(or when the employer becomes aware of),the employer must submit a Form 7 Report of Injury/Illness within three days. In many cases,an employee with PTS®will require time off work, but in some instances,it may be possible to accommodate them with alternate work as they are receiving treatment. The same WSIB Form 7 is used regardless of whether the ill/injured employee loses time from work(Lost Time Injury)or only seeks medical attention (No Lost Time Injury). The employee will be sent a Form 6 by the WSIB for completion following the employers submission of the claim. ORGANIZATIONAL PTSD POLICIES Prevention West Elgin Fire Services considers mental health,wellbeing and psychological safety of its firefighters and staff to be an important part of a productive,effective and healthy workplace. Our organization has established a vision and program for a safe and secure workplace that addresses stigma associated with mental illnesses. This is an organization wide program involving all firefighters and staff. Officers of West Elgin Fire Services are actively involved in our mental health,wellbeing and psychological safety and is committed to building psychological health and safety into all aspects of our organizations,operations, processes and procedures,particularly as this relates to incidents of traumatic mental stress and post-traumatic stress disorder. To achieve our goals we will: Increase awareness about mental health issues and create an open dialogue between firefighters and senior officers. - Ensure all members of our organization are acting in accordance with principles of mutual respect,confidentiality and cooperation across the organization. 5 Support senior officers to help address mental health,wellbeing and psychological safety of our firefighters and provide them resources and tools to address demands,conflict,emotional distress or trauma experienced by our firefighters Focus on the organizations impact on the health and well-being of all firefighters,not personal health status. - Evaluate the success of our program at planned intervals Anti-Stigma West Elgin Fire Services is committed to fostering a workplace where our firefighters are protected from stigma associated with mental illness or any other circumstances as defined in the Municipality of West Elgin Human Resources Policy 9.3. Our organization will ensure that all employees are treated with respect and dignity;this Includes those suffering from mental illness those who support other workers suffering from mental illness. Stigma creates fear and consequently results in discrimination which discourages individuals and their families from getting the help they need. Harassment and acts of discrimination will not be tolerated. Anyone who is found to be stigmatizing another individual may be subject to disciplinary action. Types of behavior and acts that contribute to stigma,particular to mental Illness, include: Prejudicial attitudes and discriminating behavior directed towards individuals. Trivializing or belittling people suffering from PTSD,or PTSD itself. Insulting people who are suffering from PTSD. - Patronizing people who are suffering from PTSD by treating them as if they are not as good as another person - Ostracizing people who are suffering with PTSD,or their friends and supports. This policy applies to all current firefighters and all behaviors that are in some way connected to work including meetings,training and day to day operations. Senior officers of West Elgin Fire Service are responsible for providing all employees with a psychologically healthy and safe workplace,free of stigma,discrimination or harassment. The Senior Officers of West Elgin Fire Services will ensure that this policy is applied in a timely,consistent and confidential manner,determining whether or not allegations are substantiated and determining what corrective action is appropriate if required. To support a stigma-free workplace West Elgin Fire Services leadership will: - Provide PTSD awareness training and education Regularly monitor organizational practices and systems for barriers to achieving a stigma-free workplace - Provide an effective and fair complaints process Lead by example. Senior Officers and Captains are responsible for fostering a stigma-free workplace and setting an example of appropriate behavior. This includes communicating the policy and procedures for bringing 6 Roles and Responsibilities for Prevention, Intervention, Recovery and Return to Work Senior Officer's and Captains Roles - Understand the impact that PTSD,and other occupational stress injuries have on the organization - Participate in this training to be aware and ready to address the day to day aspects of PTSD prevention and management which includes understanding the causes,risk factor and how to support workers suffering from PTDS Communicate this PTSD Prevention Plan giving consideration to: o Firefighter Training o Management Training o Employee engagement c Anti-stigma awareness,civility and response o Critical incident response and management o Employee Assistance Programs(LEAC)or other benefits that support a mental heath and wellness program o Training firefighters in strategies for resiliency and healthy behavior - Determine how the organization should monitor trauma exposures - Implement processes to report concerns and provide support to workers in need - Encourage a firefighter lifestyle incorporate PTSD Prevention Strategies. - Set the tone and lead by example,reducing stigma and encouraging conversations and take every reasonable precaution to protect the firefighters. Enforce this Program,evaluate it and look for opportunities to improve this program Invest in a coordinated Return to Work program that supports recover and stay-at-work practices Identify individuals at risk of PTSD Understand how to accommodate a worker suffering from PTSD - Make early and considerate contact with an injured/III worker to discuss psychological health and safety and to encourage discussion Joint Heap and Safety Committee The Municipality of West Elgin Joint Health&Safety Committee and particularly the Fire Subcommittee will be engaged in the development of this PTSD Prevention Plan and Program. To actively participate the committee will: - Understand the factors of the job that impact psychological health and safety,in particular PTDS. They should develop awareness about what PTSD is,as well as the symptoms causes and risk factors 9 i - Assist the organization in developing a process for identifying workplace mental health and wellbeing issues,and in particular PTDS - Help identify controls that can be put in place to address psychological health and safety Reduce stigma by participating in positive conversations Firefighters Comply with this Prevention Plan and Program - Participate in training and education about PTSD Report concerns, incidents so that they can be investigated and addressed - Listen to coworkers and encourage engagement in the program if needed Reduce stigma by participating in positive conversations Human Resources Coordinator/Senior Fire Officials - Assist the injured/ill worker to remain or return to work while they recover,while also ensure that the workers return to work date is sensible,flexible and safe for the worker - Help the worker return to the workplace post-injury/illness - Connection and consult with the injured/ill worker,treating health professional,and WSIB representative and make sure that everyone understands what to expect and what is expected of them. - Monitor the workers progress towards returning to work - Take steps to prevent further injury/illness Help resolve issues or disputes related to the return to work. Training The PTSD Training to be provided to all Firefighters will include: - PTSD Awareness and Anti-Stigma - Recognizing Signs and.Symptoms and Responding to Signs of PTSD - PTSD Prevention Strategies Senior Officers and Captains will be provided with the following additional training: - Incident defusing; Incident Debriefing and Critical incident Stress Management Screening Protocols and early Intervention - Providing accommodation 10 Appendix A 1. HR 9.1 Civil Workplace Environment. 2. HR 9.2 Violence Workplace 3, HR 9.3 Workplace Harassment and Discrimination. Page 6 of 10 Complaint farm i i C S . C) Y Y � m i n �� rse8'`• The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, West Elgin Fire Chief DATE: May 112017 SUBJECT: PTSD Program RECOMMENDATION: That Council approve the inclusion of LEAC Services ( London Employee Assistance Consortium ) as part of the PTSD program, at an annual cost of Seventy-five dollars per firefighter. LEAC not only provides counselling services € to the effected fire fighter and their dependants, but also provides debriefing services over and above the services offered by the Elgin County Critical Incident Stress Management Team. The inclusion of the LEAC Counselling services in the PTSD program creates /completes a comprehensive policy for the Fire Fighters of West Elgin. INTRODUCTION: The Municipality Respectfully Submitted, Approved by, Jeff Slater Scott Gawley, West Elgin Fire Chief C.A.O. Attachments: • LEAC Information documents. Page 11 LEACLTD London Employee Assistance Consortium 141 Wortley Road,Unit 2,London,ON,N6C 3P4(Phone)519432-1821(Fax)519-644-1753 leacltd arnail.coin Date: May 4th,2017 To: Jeff Slater Fire Chief Municipality of West Elgin From: Jennifer Holt, M. Ed., RP,CCC Executive Director,LEAC Ltd Re: LEAC Ltd Services and Membership Cost Dear Mr. Jeff, Thank you for expressing interest in joining the London Employee Assistance Consortium Ltd(LEAC) family. Since 1976 LEAC Ltd has been providing the employees and the family members of its member companies with goal-oriented and outcome oriented counselling. We presently provide services to twenty-nine(29) companies, eleven(11) of which are located in Elgin County. Several of these companies share many similarities to the size and need of the Municipality of West Elgin Firefighters. As of the fall of 2015 we opened a dedicated office in historic downtown St. Thomas,thereby allowing us to provide choice to our clients in Elgin County as to where they want to receive service. The cornerstone of LEAC Ltd service continues to be the fact that we offer uncapped counselling-there is not a pre-determined number of counselling sessions that an employee or their dependants are allotted. The decision to conclude counselling is collaboratively reached between the client and their counsellor, always recognizing the client's unique needs. Part of LEAC Ltd's unique features is that all LEAC Ltd counsellors are experienced professionals with Master's degrees in psychology,social work or educational counselling psychology. All counsellors are members of professional organizations, including the College of Registered Psychotherapists(CRPO), Ontario Psychological Association,the Ontario College of Social Workers and the Ontario Association for Marriage and Family Therapy. LEAC Ltd's definition of a `dependent' is more inclusive. For example, family members who may no longer live at home are eligible,at no cost to there, to receive counselling at LEAC Ltd. Clients can re-access counselling at any time simply by calling LEAC Ltd. Further, critical incident stress debriefing is available by LEAC Ltd counsellors to help their member companies employees deal with a traumatic event. LEAC Ltd membership also includes the following benefits: on-site grief and loss support in a timely manner; Page 12 introductory seminars; twenty-four(24)hour a day, seven(7) days a week answering service -a human being always answers the phone; and annual reports on organizational usage. As a member of LEAC Ltd clients are provided with easy access to effective counselling. There is no paperwork to submit by the employee. All the employee,or their dependant, needs to do to initiate counselling is to place a phone call to LEAC Ltd.This number is answered by a person twenty-four(24)hours a day, seven(7)days a week. The employee answers a few simple questions over the phone and then is contacted by a counsellor usually that same day in order to set up their initial counselling appointment. This timely attention to ensuring that the employee has counselling when they require it has a direct economic benefit to employers. Employees and their families who receive professional counselling when needed, are improving their overall sense of well-being,boosting their productivity,and building better workplace relationships with managers and within teams. When we spoke on Wednesday May 3rd,2017 I informed you that membership to LEAC Ltd costs a flat-rate of$75 per employee,plus HST. This flat rate encompasses timely counselling for the employee, their dependents, as well as critical incident debriefing as required. I hope you have found this information helpful. Please do not hesitate to contact me at the below noted number if you have any further questions. I am hopeful that the volunteer firefighters of the Municipality of West Elgin will decided to join the LEAC Ltd family. Kind regards, Jennifer Holt,M. Ed. (Counselling),RP, CCC Executive Director LEAC Ltd 141 Wortley Road,Unit 2,London, ON,N6C 3P4 41 Mondamin Street, Units 10& 11, St. Thomas, ON (Phone)519-432-1821 (Cell) 519-319-9491 (Fax) 519-644-1753 leacltd@gmail.com www.leactltd.com I AIR { � �� • • • 12 i. a E •.fir a, r. € r 4 ;'r a ' r 3 London Em to ee v� f f S 3 Assistance Consortium LX A.C.provides a caring environment that can help put problems in perspective. oP�k 7t :, iy <`r Aprofessional counselling service funded by a number of s; Fa�lnng t organizations in London,St.Thomas and area who are concerned about the well-being of their employees. London Employee Assistance Consortium 472 Ridout Street North,London,Ontario NGA 2P7 Office Hours:Monday to Friday 9:00 a.m.to 5:00 p.m. f. r-f,i Evening appointments available ry .p Answering Service:24 hour basis-7 days a week f t Call Cathy for further information and to make an appointment. Telephone: (519) 432-1821 Fax: (519) 432-7489 z , Toll Free: 1-888-824-5322 f5p 1= L E Web Site: www.leaceap.ca 'c L.E.A.C.CONFIDENTIALITY <' L.E.A.C.PROSES TIE FOLLOWING SERVICES it is an understood policy between L.EAL Offering counselling in areas such X., and its member organizations that the *Problem Assessments f service offered by L.E.A.C.is strictly con- fidential.All records are maintained at L.E.A.C. *Assertiveness Training Anger Management HOW DOES L.E.A.C.GET PAID? • Self Esteem Building Because your organization is concerned ` • Communication Skills about yourwell-being,it has joined with W Marital Counselling others to provide this service.L.EAC is SJ • y i tely funded by employers as a Cognitive Restructuring comple � 4 company benefit. Behavioural Management No claim forms are required.it is •Family.Counselling available to you and your dependents at no cost,no matter how • Divorce&Separation Adjustment .' often you use the service. Crisis Intervention&Industrial Accidents - f; •Parenting Skills x "O PROVIDES THESE SERVICES? • Trauma,Loss,or Bereavement Assistance The experienced counsellors at L.EAC.are seasoned professionals. They strive to provide assistance in helping alleviate personal and Addictions Consultations 9 M ; eti interpersonal problems before they lead to more serious difficulties. •Adolescent Services Your LYAC.counsellor will become your •Women's Issues e ongoing contact. Your counsellor is there to hel •lifestyle Changes „ p •Stress at Home&On the Job you and your family. •Work Related Issues tR Support,understanding and problem resolution in a relaxed and objective setting are the mainstays of the service. HOW TO CONTACT L.E.A.C. The counselling process can last from a couple of sessions to a L.E.A.C.can be reached simply by calling to inquire about the service longer period of time. and to arrange an appointment with one of our counsellors.Our confidential programme is available at no cost to you and your It's important to as that we work with you immediate family. to help you with your problem. F ! ' 7 I Ky 0 F I, y cif vVHC �� G Z ~ The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, C.A.O./Clerk DATE: May 11, 2017 SUBJECT: Port Glasgow Trailer—Wastewater Replacement - Phase II RECOMMENDATION: THAT Council approves the awarding the construction contact to Exact Septics Inc. in amount$245,000 + HST for Phase 11 of wastewater Treatment System for the Port a Glasgow Trailer Park as recommended by Strik Baldinelli Moniz Civil, Structural Engineers. INTRODUCTION: Strik Baldinelli Moniz Civil, Structural Engineers (sbm Engineers) was contracted to design the upgrade to the Port Glasgow Trailer Park(PGTP) wastewater treatment system. DISCUSSION: In the spring of 2016 sbm Engineers completed the design for the upgrade of the PGTP wastewater system in 2 phases and submitted the design drawing to the Ministry of Environment and Climate Change for approval. On March 24, 2017 the Municipality of West Elgin received approval. The engineer drawings were sent to five companies certified in the installation of the Waterloo Bio-Filter systems. Initially only one firm replied and a second invitation was made with two additional firms. See the attached letter from sbm Engineers. Bid received: 1. Exact Septics Inc $245,450.00 + HST Pre-Tender Construction Cost Estimate $276,120.00 + HST • The bid includes the work required to repair 8 runs in Area 2. (Problems with the eight runs in the Area 2 Septic Bed were discovered when uncovering the septic system for the first site meeting). • The proposal by Exact Septics Inc. does include completing the work in Area 2 by the end of June 2017, Exact Septics Inc. is an approved Waterloo Bio Filter installer. Respectfully Submitted by: . Scott�Gawley, g�CG C.A.O./Clerk Attachments Letter of Recommendation of Award from Strik Baldinelli Moniz Civil, Structural Engineers S T R I K 14361 Medway Rd,PO Box 29 370 University Ave E,Unit 203a Arva,Ontario,NOM 1CO Waterloo,Ontario,N2K 3N2 B A L D I N E L L I P.519 4716667 F:519 4710034 P:519 725 8093 MONIZ CIVIL•STRUCTURAL ENGINEERS www.sbmitd.ca sbm@sbmltd.ca Municipality of West Elgin May 5,2017 22413 Hoskins Line KAM-14-024 Rodney,ON,NOL 2CO Attn: Mr.Scott Gawley Re: Letter of Review and Recommendation of Award Wastewater Treatment System Replacement,Phase 2(Service Area 3) Port Glasgow Trailer Park Mr.Gawley; We have reviewed the tender submissions for the subject project. Three(3) contractors accepted the documents for the project,one of whom attended the mandatory site meeting held on Thursday,April 13th,2017: • Exact Septics Inc.,Company;contact Mr.Dan Friesen. Two(2)contractors attended the supplemental mandatory site meeting held on Tuesday,April 251h,2017: • Denby Environmental,Company; contact Mr.Gerry Knoop;and • Douglas&Kozera Excavating&Environmental,Company;contact Mr.Joe Kozera. The tender closed at 11:00 AM on Thursday, May 0411, 2017 and, in accordance with tender documents, the submissions were received via email prior to the closing time. The two contractors who attended the second mandatory site meeting returned ernails stating they were withdrawing from the invited bid due to either tinning conflicts or cash security requirements. No arithmetical errors were found in the submission breakdown.Submitted Bid Prices were as follows: Bid Price • Exact Septics Inc $245,450.00+HST • Pre-Tender Construction Cost Estimate $276,120.00+HST During our review, it was confirmed that the submission was in general conformance with the terms of the tender documents. On the basis of this information, Strik Baldinelli Moniz Ltd, recommends that the Municipality of West Elgin proceed with awarding the construction contract to Exact Septics Inc. Respectfully submitted, Strik Baldinelli Moniz Civil&Structural sneers Alan Johnson,P.Eng. Municipal Engineer Encl: www.sbmitd.ca Strik,Baldinelli,Moniz Ltd 1 MUN ICI PACIFY OF West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Spencer Pray, Deputy Clerk DATE: May 11, 2017 SUBJECT: Municipal Accessibility Policies and Procedures Update RECOMMENDATION: THAT the Report-- Municipal Accessibility Policies and Procedures Update dated May 11, 2017 from the Deputy Clerk be received; AND THAT the Council of the Municipality of West Elgin amend West Elgin Accessibility Policies to reflect changes in Ontario Regulation 191111; AND THAT a Municipal Accessibility Audit be conducted on all municipally- owned buildings in 2017. AND FURTHERMORE that the appropriate by-law be brought forth. INTRODUCTION: Due to legislative changes within the Integrated Accessibility Standards Regulation (O. Reg 191111), the Municipality of West Elgin is required to update our policies and procedures in order to be compliant. BACKGROUND: As per the report presented to Council at the February 23, 2017 Council Meeting titled "Review of Municipal Accessibility Policies and Procedures" from the Deputy Clerk further changes are being proposed to West Elgin Accessibility policies. The Elgin County Accessibility Co-ordinator and the Human Resources Department have created policies to address changes in the Integrated Accessibility Standards Regulation (O. Reg 191111). For the most part, changes in policy are to demonstrate how West Elgin is meeting the requirements of the regulation. Without repeating what was written to the County of Elgin Council, the policies represent a renewal of the Municipality of West Elgin's commitment to Accessibility and the importance of its integration into municipal operations. Creating accessibility plans, accessible documents and communications, training plans, government reporting, and ensuring municipal compliance to accessibility legislation for the Municipal of West Elgin organization is generally the Clerk Department's responsibility. The Deputy Clerk is currently West Elgin's Accessibility Coordinator. Upon receiving training and being advised of changes in policies, department managers and/or superintendents have a responsibility of ensuring that works carried out by the municipality are compliant with West Elgin policies. Concerns regarding accessible barriers are to be brought forth to the Clerk's department for review, and a solution will be to be worked out by the Clerk's department and the manager/superintendent that brings forth the concern if necessary. West Elgin currently works with the County of Elgin Accessibility Coordinator to address this specialized subject matter. The County of Elgin Accessibility Advisory Committee has already approved the attached policies for the County of Elgin. These policies form a good basis with how West Elgin ought to proceed. The Integrated Accessibility Standard Regulation as noted in the previous report was updated in July 2016. West Elgin currently has policies that were suited to the 2012 version of the Integrated Accessibility Standards Regulation. Upon review of West Elgin's Accessibility policies, it is recommended that adopt policies similar to that of which the County of Elgin has presented. Seeing as we are a different organization, the way in which we ensure compliance and implement policies will be different. In addition to the policies attached, changes are coming to transportation (and this will subsequently affect our Four Counties Program and its policies), changes to accessible formats and the design of public spaces are coming as well. In many ways, this is a reflection of Canadian population and policy direction undertaken by the Government of Ontario. Ontario municipalities, including West Elgin will need to incorporate accessibility into their operations and long- range planning as they shape their communities moving forward. In order to meet the regulation, West Elgin will be required to: 1. Create a new training plan and to train employees; 2. Use these recommended policies to create a new five year Accessibility Plan; 3. Fill out an Annual Compliance Report; 4. Update policies as necessary, and ensure adequate training as required. It is strongly recommended that prior to the creation of a new five year an Accessibility Plan that the Municipality of West Elgin complete an Accessibility Audit of all municipally-owned buildings. The changes brought forth are legislatively required. My recommendation is that Council adopt new changes to the West Elgin Accessibility policies and that further an Accessibility Audit of all municipally- owned buildings be carried out in 2017. West Elgin will continue to work with the County Accessibility Coordinator to ensure municipal compliance with the Accessibility for Ontarians with Disabilities Act, 2005, S.O. 2005, c. 11. and to ensure West Elgin can better meet the needs of its residents. Respectfully Submitted, Reviewed and Approved by, Spencer Pray, MBA, Dipl, M.A. R. Scott Gawley, PA,CGA Deputy Clerk C.A.O.-Clerk Attached. 1. County of Elgin — Report—Accessibility Procedures. 2. County of Elgin — Policy— 2.130 —Accessibility Training 3. County of Elgin — Policy-- 2.130 —Accessibility Feedback 4. County of Elgin — Policy— 2.130 - Support Persons 5. County of Elgin — Policy—2.130 — Request for Accessible Formats and Communication Supports 6. County of Elgin — Policy—2.130 — Service Animals in the Workplace 7. County of Elgin — Policy —2.130 —Temporary Service Disruptions E1ginC,cunty ra REPORT TO COUNTY COUNCIL Pro�rcssfsr tryfM(a FROM: Jennifer Cowan, Accessibility Coordinator Rob Bryce, Director of Human Resources DATE: February 23, 2017 SUBJECT: Accessibility Procedures INTRODUCTION: The Integrated Accessibility Standard Regulation (O. Reg 191111) requires that municipalities demonstrate how they are meeting the requirements in the regulation. The following procedures provide County staff with direction on implementing the Corporate Accessibility Policy (HR # 2.130) DISCUSSION: The following is a summary of the accessibility procedures. • Accessibility Training Procedure The training procedure Identifies who is responsible for the training itself, as well as who will track the training records. Accessibility Feedback Procedure The feedback procedure allows people with disabilities to comment on the services they have received by the County. The procedure outlines who to contact, and how the County will respond to the feedback provided. This procedure also outlines the County's obligations to ensure that when seeking feedback from the public, that the process takes into consideration accessibility requirements. Support Person Procedure The requirements for support persons have changed under the Integrated Accessibility Standards Regulation. This procedure outlines when the County would require a support person to accompany a person with a disability, and how to address this request. Request for Accessible Formats and Communication Supports This procedure outlines the process for staff when there is a request for an alternate format or communication support. Service Animals in the Workplace Procedure This procedure provides context for staff in the event that an individual with a disability brings a service animal into a County owned or operated facility. The definition of service animal was updated in the Integrated Accessibility Standards Regulation, which is outlined in this procedure. • Temporary Service Disruption Procedure This procedure outlines the steps that the County must take when there is a disruption in service that would affect people with disabilities. CONCLUSION: The County has developed procedures to accompany the Corporate Accessibility Policy (HR # 2.130) to ensure compliance with the Integrated Accessibility Standards Regulation. RECOMMENDATION: THAT County Council approve the accessibility procedures as outlined in the report titled "Accessibility Procedures" from the Accessibility Coordinator dated February 23, 2017. All of which is Respectfully Submitted Approved for Submission Jennifer Cowan Mark G. McDonald Accessibility Coordinator Chief Administrative Officer Rob Bryce Director of Human, Resources /eElginCcounty county of Elgin Progressive byNature Human Resources Procedure Subject: Accessibility Training Associated Policy: 2.130 County Accessibility Policy Date Approved: Date Last Revision: Purpose and Application: The purpose of this procedure is to address the training requirements of the Integrated Accessibility Standards Regulation. (0. Reg 191/11) I The County of Elgin is committed to establishing, implementing and maintaining a program for training on accessibility standards and regulations. The County shall ensure that the following receive training about the provision of its goods, services or facilities to people with disabilities: • Elected officials, members of boards and committees, all employees (full time, part time, temporary, students) and volunteers Every person who participates in developing the County's policies, procedures and practices governing the provision of goods, services or facilities to members of the public. • All other people who provide goods, services or facilities on behalf of the organization. Training shall be provided as soon as practicable after assigned the applicable duties as well as on an ongoing basis as changes occur to County of Elgin policies, procedure's and practices governing the provision of goods, services or facilities to people with disabilities. Implementation: The Human Resources Department is responsible for: • Ensuring training compliance with the Integrated Accessibility Standards Regulation (0. Reg 191/11) and other regulations under the Accessibility for Ontarians with Disabilities Act. • Coordinating and maintaining training records for compliance reporting and audit purposes. Elg Ccounty County of Elgin Progressive by Nature Human Resources Procedure Departments are responsible for: • Coordinating and maintaining training records for volunteers. The Finance Department (Purchasing) is responsible for: • Maintaining training records for third parties/contractors. 4011gimCcountyCounty of Elgin Progressive by Nature Human Resources Procedure Subject: Accessibility Feedback Associated Policy: 2.130 County Accessibility Policy Date Approved: Date Last Revision: Purpose and Application: The purpose of this procedure is to establish a process to enable members of the public to comment on the goods, services or facilities offered by the County of Elgin. Implementation: 'F The County of Elgin welcomes public input as feedback helps to identify areas where changes need to be considered and ways in which the County can improve the delivery of goods, services and facilities. The County is committed to establishing, implementing and maintaining a process for receiving and responding to feedback about how to enhance the provision of goods, services and facilities to people with disabilities. All staff should be advising those who want to provide feedback related to County goods, services or facilities to fill out a Feedback Form. To Submit Feedback: If a member of the public wants to provide feedback regarding the goods, services or facilities they have received: • The member of the public with the concern should have a discussion with the staff member who is involved in the situation where possible, o Should discussion not resolve the complaint or the member of the public is uncomfortable discussing the issue with the staff person,the member of the public should fill out a Feedback Form. • Staff will assist the member of the public with providing feedback, when requested. • The information to be provided should include the date,a description of feedback, a suggestion by the member of the public on how to resolve if there was an issue and personal contact information if they want to be contacted with a response. //ElginCoun County of Elgin Progressive by Nature Human Resources Procedure • The form shall be forwarded to the County's Accessibility Coordinator who will forward to the appropriate Manager responsible for the Department. • The Manager will attempt to resolve the complaint in a timely manner, with the assistance of the Accessibility Coordinator, as required. • If the member of the public has requested a response,the staff should include: • An explanation of how the suggestion will be implemented; • Whether further investigation is necessary; • The reason if the County is unable to resolve the matter or implement the suggestion; and • What other steps may be taken to improve the service. When Requesting Feedback from the Public: If the County is requesting feedback from the public, it shall ensure that materials associated with the feedback process can be made available in an accessible format or with a communication support, upon request. Refer to the Accessible Formats and Communication Support Procedure for more information. i E1g1nn Crun ty County of Elgin Progressive by Nature Human Resources Procedure Subject: Support Persons Associated Policy: 2.130 County Accessibility Policy Date Approved: Date Last Revision: Purpose: To ensure a safe and welcoming environment for people with disabilities and their support workers. Staff shall ensure that accessible customer service is provided to all customers in accordance with this procedure and HR Policy# 2.130 County Accessibility Policy. To welcome people with disabilities and their support persons in County-owned or operated facilities. Definition: Support person: A support person, in relation to a person with a disability, another person who accompanies him or her in order to help with communication, mobility, personal care or medical needs or with access to goods, services or facilities. Examples: A support person may provide transportation, communication,interpretation services or help with daily activities. A support person does not necessarily have to be a paid individual. Implementation: • People with disabilities are permitted to be accompanied by their support person in areas/premises that are open to the public, when accessing goods, services or facilities owned or operated by the County of Elgin. • Where fees for services are charged, staff shall ensure that the fee is waived for the support person. • If there is confidential information to be disclosed, consent must be received from the person with the disability. • The County reserves the right to request a person with a disability be accompanied by a support person when on County owned or operated facilities, but only after consulting E gLxl nn Crounty County of Elgin Progressive byNature Human Resources Procedure with the person and considers the available evidence, the County determines that because of a health and safety risk a person would benefit from attending with a support person. In this situation, employees must: o Support the person to the best of their ability while respecting the dignity of the individual; and o Contact their supervisor after the support is requested. o Supervisors/Managers are to contact the Accessibility Coordinator to discuss how the individual can be supported. • In the event that the County requires that a support person be present,the following criteria shall be used when consulting the customer: o There is a possibility of a significant risk to the health and safety of the customers or others. o The risk cannot be eliminated or reduced by other means. o The assessment of the risk is based on consideration of the duration of the risk, the nature and severity of the potential harm,the likelihood that the potential harm will occur, and the imminence of the potential harm. o The risk assessment should be based on the individual's actual and apparent characteristics, not on generalizations, misperceptions, ignorance or fears about a disability. E g1nCrunty County of Elgin Progressive by Nature Human Resources Procedure Subject: Request for Accessible Formats and Communication Supports Associated Policy: 2.130 County Accessibility Policy Date Approved: Date Last Revision: Application This procedure applies to County employees, volunteers and other persons or organizations that provide goods, services or facilities to the public or other third parties on behalf of the County, in accordance with the Integrated Accessibility Regulation developed under the Accessibility for 4ntarians with Disabilities Act(AODA), 2005, and in support of the County of Elgin's Corporate Accessibility Policy. (HR Policy#2.130 County Accessibility Policy) This procedure applies to all materials and communications products produced or purchased (e.g. consultant reports) by the County for release to the public. It does not apply to products and product labels, unconvertible information, or information that the County does not control directly or indirectly through a contractual relationship. Each publication should be produced in such a way as to reduce barriers in the original document. Adaptation to another format can be accommodated easily and quickly when accessibility is considered during the development. Notification The County will advise the public of the availability of accessible formats and communication supports. The County will include: • A link on the County website to the Accessible Formats and Communication Supports Request Form • The line "Accessible formats and communication supports are available, upon request" is to be placed at the bottom of the front page of: c all Council and Committee agendas; i Ya 401gyninCcounty County of Elgin Progressive by Nature Human Resources Procedure o all documents for public consultation (such as the Budget Overview or the Official Plan); o anywhere else the County determines that notification is reasonable. Processing Requests Requests for an accessible format or communication support can be received by staff in person, by phone or by electronic formats such as emails or service requests. Upon receipt of a request, staff will complete the request form, which is forwarded to the Accessibility Coordinator.The request is to be responded to by the Accessibility Coordinator in consultation with the department from where the request is originating. All County staff shall, upon request, and in consultation with the person making the request, provide or make arrangements to provide accessible formats and communication supports for persons with disabilities. Accessible formats and communication supports shall be provided: in a timely manner; • taking into account the person's accessibility needs; and, • at a cost that is no more than the regular cost charged to other persons. Once the appropriate format or support is determined with the requestor,staff shall provide or arrange for the provision of the accessible formats and/or communication supports for persons with disabilities. • If the Accessibility Coordinator determines that information is unconvertible,they shall, in consultation with the department from which the information is originating, provide the person requesting the information or communication with: (a) a written explanation as to why the information or communications are unconvertible; and, (b) a summary of the unconvertible information or communication. Timeframe The timeframe for the conversion process of a document into an accessible format, or the provision of a communication support, can vary depending on the media chosen, the size, complexity, quality of source documents and the number of documents to be converted.The information requested shall be provided in a timely manner depending on the factors previously noted. I �IginCounty County of Elgin Progressive by Nature Human Resources Procedure If the document being requested is the subject of a public consultation or has a set timeframe for public comment,the timeframe for document conversion and distribution must be taken into consideration. Cost of Conversion Creating information and communications in accessible formats on websitet can help reduce the cost of conversion. When a member of the public requests a County document in an accessible format or information with a communication support, the department of origin is responsible for the cost of conversion, materials and distribution of information,. Definitions Accessible Formats-these may include, but are not limited to,large print, recorded audio and electronic formats, Braille and other formats usable by persons with disabilities. Common Accessible Formats-some of the most common accessible formats are (but are not limited to): • HTML or electronic text version online that meet the WCAG 2.0 level A or AA; • Text saved as an accessible Word document; • Large text; • Plain language versions; and, • Braille. Communications-the interaction between two or more persons or entities, or any combination of them, where information is provided, sent or received. Communication Supports-these may include, but are not limited to: captioning, alternative and augmentative communication supports, plain language, sign language and other supports that facilitate effective communications. Common Communication Supports-some of the most common communication supports are (but are not limited to): • Screen reader software; • Verbal plain language explanation of a written document; A.911M /ElgnnCcounty County of Elgin Progressive by Nature Human Resources Procedure • Video captioning, transcripts; • Alternative and augmentative communication supports such as an FM loop system or Communication Access Realtime Translation (CART); and, • Sign language interpretation Electronic Text--an electronic text means of presentation of information that enables various computer programs to convert the information into a "readable"format; electronic text where all illustrations or graphical information is explained fully in text. Information—includes data,facts and knowledge that exist in any format, including text, audio, digital or images, and that convey meaning. The AODA information and communication standard does not apply to the following: 1. Products and product labels. 2. Unconvertible information or communications. 3. Information that the County does not control directly or indirectly through a contractual relationship. Unconvertible—it is not technically possible to convert the information or communications, or the technology to convert the information or communications is not available. /V11galinnCrounty County of Elgin Progressive by Nature Human Resources Procedure American Sign Language (ASQ Interpreters If you receive a request for an ASL Interpreter, fill out form titled "Request for Accessible Information and Communications". You will need to get some information from the resident making the request, including: • Name • Best way to contact the individual. (Keep in mind that the individual requesting an interpreter will likely have a communication disability, and may not be able to use a telephone. Suggest email,fax or Bell Relay Service as a way to communicate.) • Date of meeting • Location of meeting • Make note of what type of meeting it is. (Organizations such as the Canadian Hearing j Society often prioritize meetings by type. Legal, Medical or Social Services appointments tend to get ranked higher on the priority scale.) *NOTE:An.individual may request a specific interpreter. If they do, you are obligated to try to obtain that specific interpreter for the meeting. Private interpreters are found through the Ontario Association of Sign Language Interpreters. You can search by individual or by geographical location. The Canadian Hearing Society also provides real time captioning(CART) services as an alternative to interpreting. Contact the County's Accessibility Coordinator for a list of private ASL interpretation service providers. i I I ElginC®unty County of Elgin Progressive by Nature Human Resources Procedure Subject: Service Animals in the Workplace Associated Policy: 2.130 County Accessibility Policy Date Approved: Date Last Revision: Purpose: To provide a safe and healthy work environment for all employees and members of the public with regards to service animals in the workplace.To welcome people with disabilities and their li service animals on the arts of our remises open to the public. p p p p Staff shall ensure that accessible customer service is provided to all customers in accordance with this procedure and HR Policy#2.130 County Accessibility Policy. Definition: Service animal: An animal is a service animal for a person with a disability if, a) the animal can be readily identified as one that is being used by the person for reasons relating to the person's disability, as a result of visual indicators such as the vest or harness worn by the animal; or b) the person provides documentation from one of the following regulated health professionals confirming that the person requires the animal for reasons relating to the disability: L A member of the College of Audiologists and Speech-Language Pathologists of Ontario. ii. A member of the College of Chiropractors of Ontario. iii. A member of the College of Nurses of Ontario. iv. A member of the College of Occupational Therapists of Ontario. V. A member of the College of Optometrists of Ontario. vi. A member of the College of Physicians and Surgeons of Ontario. vii. A member of the College of Physiotherapists of Ontario. viii. A member of the College of Psychologists of Ontario. ix. A member of the College of Registered Psychotherapists and Registered Mental Health Therapists of Ontario. 0. Reg. 165/16, s. 16. i �lginCounty County of Elgin Progressive by Nature Human Resources Procedure Implementation: Staff Responsibilities If a service animal accompanies a person with a disability, staff shall ensure that the person is permitted to keep the animal with him or her. The person with the service animal shall be welcomed in the areas of County owned premises that are open to the public. Customer's Responsibility A customer with a disability who is accompanied by a service animal is responsible for maintaining care and control of the animal at all times. In the unlikely circumstance that the customer is unable to gain control of their service animal i staff shall: Step One: Advise the customer about their responsibility to maintain appropriate care and control of the animal at all times. Allow the customer an opportunity to gain control and rectify the situation. In the event that the animal is acting in a manner that causes health and safety concerns (i.e. acting in an aggressive manner), staff may proceed directly to step two. Step Two: In the event that the animal is acting in a manner that causes health and safety concerns staff may request the customer to remove the animal from the situation and/or area of concern until such time that care and control is resumed. In such a situation staff shall use reasonable efforts to make sure other measures are available to enable the person with a disability to access goods or services. General Information • Service animals are specially trained to assist a person with a disability. They might open doors, pick up items, predict seizures, alert to sounds, etc. • Service animals may be dogs or other types of animals. • Service animals are not pets — they are working animals. Do not pet or talk to a service animal. • Service animals provide a vital service;they are allowed to be with their owner at all times, unless otherwise prohibited by law. E11pi nnnC cozen t y County of Elgin Progressive by Nature Human Resources Procedure • Service animals in training will be welcome in all County owned facilities, provided they adhere to all County procedures relating to service animals. Identifying a Service Animal A service animal can be easily identified through visual indicators,such as when it wears a harness or a vest, or when it helps the person perform certain tasks. When a service animal cannot be easily identified, staff may ask a person to provide documentation (template, letter or form)from a regulated health professional that confirms the person needs the service animal for reasons relating to their disability. Exceptions If service animals are prohibited by another law, County staff will do the following to ensure people with disabilities can access our goods, services or facilities: • explain why the animal is excluded • discuss with the customer another way of providing goods, services or facilities Where Food is Prepared,Stored or Sold The Health Protection and Promotion Act states that animals are not allowed in places where food is manufactured, prepared, processed, handled, served, displayed or stored. It does make an exception for service animals to allow them to go where food is normally served or sold. Other types of service animals are not included in this exception. E1gain CC county Count of Elgin Progressive by Nature y g Human Resources Procedure Subject: Temporary Service Disruptions Associated Policy: 2.130 County Accessibility Policy Date Approved: Date Last Revision: Purpose: The purpose of this procedure is to establish guidelines for providing notification of temporary disruptions of service to people with disabilities. These notices may be for either planned or unexpected disruptions of service. i Implementation: Notices for both unexpected and planned service disruptions will be rovided in a variety of p Y formats that will take into account a range of disabilities and will outline: • The reason for the disruption; • Its anticipated duration; • A description of alternative facilities or services, if any are available; and, • Contact information. Notices for unexpected service disruptions will be posted as soon as possible, using large, clear print and plain language at the physical entrances to the facility and throughout the facility (if required) and in any other location that the County deems is necessary. Notices for planned service disruptions will be posted using large, clear print and plain language at the physical entrances to the facility and throughout the facility where necessary. In addition, planned service disruptions that are intended to last more than 48 hours will be posted on the County's website. 2016 ANNUAL SITE MONITORING AND OPERATIONS REPORT WEST ELGIN LANDFILL SITE MUNICIPALITY OF WEST ELGIN RODNEY, ONTARIO Submitted to: MUNICIPALITY OF i West t. gin " The Corporation of the Municipality of West Elgin 22413 Hoskins Line, Box 490 Rodney, ON NOL 2CO Submitted by: 0 C Metric Environmental BluMetric Environmental Inc. 171 Victoria Street North Kitchener, ON N2H 5C5 Project Number: 160252 24 April 2017 Ref' 760252 2076 Annual Report.docx I 2016 Annual Site Monitoring and Operations Report 160252 West Elgin Landfill Site 24 April 2017 1 TABLE OF CONTENTS I. INTRODUCTION............................:............................................................................1 1.1 LOCATION .....................................................................................................................1 1,2 OWNERSHIP AND KEY PERSONNEL.................................... .................................................1 1.3 DESCRIPTION AND DEVELOPMENT OF THE WASTE DISPOSAL SITE............................................2 1.4 MONITORING AND REPORTING PROGRAM ODJECTIVES AND REQUIREMENTS..........................4 1.5 ASSUMPTIONS AND LiMiTATIONS ..:....................................................................................5 2. PHYSICAL SETTING..................................................:....................................................6 2.1 GEOLOGY AND HYDROGEOLOGY..........................................................................•.............6 2.1.1 Site Geology..............................................................................................................6 2.1.2 Hydrogeology............................................................ ...........................................7 2.2 SURFACE WATER FEATURES............................................. .................................................7 2.3 MONITORING LOCATIONS..............................................................................................:.8 i 2.4 MONITORING FREQUENCY ...............................................................................................8 2.5 FIELD AND LABORATORY PARAMETERS AND ANALYSIS...........................................................9 t 2.6 ENVIRONMENTAL COMPLIANCE APPROVAL REQUIREMENTS..................................................9 2.7 MONITORING PROCEDURES AND METHODS....... ........................................................ !..9 2.8 STANDARD OPERATING PROCEDURES...............................................................................10 2.9 RECORD KEEPING AND FIELD NOTES......................... .......................10 2.10 QUALITY ASSURANCE FOR SAMPLING AND ANALYSIS...........................................................10 2.11 OPERATIONAL MONITORING...............................................:...........................................11 3. 2016 OVERVIEW—SITE MONITORING RESULTS........................k................................11 3.1 HISTORICAL DATA................................................................................ 11• ........................... 3.2 DATA QUALITY EVALUATION............................................................................................11 , 3.3 GROUNDWATER LEVEL MONITORING..................................................................:............12 3.4 ' METHANE MONITORING..........................................................................................•......13 3.5 GROUNDWATER QUALITY MONITORING..........................................................................13 3.5.1 Background Groundwater Chemistry and Reasonable Use Calculations................14 3.5.2 Leachate Indicator Parameters..............................................................................14 3.5.3 Site Groundwater Quality.............................................. ...................................16 4. ASSESSMENT, INTERPRETATION AND DI SCUSSION....................................................21 Page 1 BluMetric I 2016 Annual Site Monitoring and Operations Report 160252 West Elgin Landfill Site 24 April 2017 TABLE OF CONTENTS (continues!) 5. ANNUAL OPERATIONS REPORT................................................................................22 5.1 HISTORICAL SITE OPERATIONS................................... ..................................................22 5.2 EXISTING CONDITIONS .................... .............. ................................................22 5.3 WASTE DISPOSAL...................................... ......................................................................24 5.4 FINAL CONTOURS AND SITE CAPACI TY..................:........:..................................................26 5.5 2016 SITE OPERATIONS............................... ................................................................27 5.6 CHANGES TO OPERATIONAL PROCEDURES AND INFRASTRUCTURE..........:.............................28 6. RECOMMENDATIONS...............................................................................................29 6.1 ANNUAL S1TE MONITORING AND REPORTING...................................................................29 6.2 ANNUAL OPERATIONS REPORT........................................................................................29 7.- REFERENCES..............................................................................................................31 2 LIST OF TABLES Table 1: Groundwater Elevation Data Table 2: Methane Vapour Data Table 3: Groundwater Geochemistry Data -General and Elemental Metals Scan Table 4: Groundwater Geochemistry Data - Volatile Organic Compound Data LqPage ii BluMetric 2016 Annual Site Monitoring and Operations Report 160252 West Elgin Landfill Site 24Apri12017 LIST OF FIGURES Figure 1: Site Location Map Figure 2: Site Plan with Aerial Photo Figure 3: Site Plan Figure 4: Location of Cross Sections Figure 5: Cross Section A-A' Figure 6: Cross Section 8-B' Figure 7: Groundwater Elevations and Flow Direction - Spring 2016 Figure 8: Groundwater Elevations and Flow Direction— Fall 2016 Figure 9: Groundwater Chemistry Spring 2016 Figure 10: Groundwater Chemistry Fall 2016 Figure 11: Tri-Linear Plot May 2016 Figure 12: Tri-Linear Plot October 2016 Figure 13: 2010 GPS Survey Figure 14: 2016 UAV Survey Figure 15: Volumetric Calculation - GPS Survey 2010 VS. UAV Survey 2016 i Figure 16: Final Design Contours Figure 17: Volumetric Calculation,- UAV Survey 2016 VS. Final Design Figure 18: Cross Sections LIST OF APPENDICES Appendix A: Competent Environmental Practitioner Checklists Appendix 8: Environmental Compliance Approval and Amendments, MOECC Communications Appendix C: Borehole Logs Appendix D: Monitoring Well UTM Coordinates Appendix E: Laboratory Reports of Groundwater Chemical Analyses Appendix F: Time-Series Plots for Monitoring Wells Appendix G: Landfill Inspection Forms LqPage ill BluMetric 2016'Annual Site Monitoring and Operations Report 160252 West Elgin Landfill Site ZEE April 2017 1. INTRODUCTION BluMetric Environmental Inc. (BluMetric TM) was retained by The Corporation of the Municipality of West Elgin (Municipality of West Elgin) to complete the 2016 annual site monitoring and operations report for the West Elgin Landfill site .(the site) located near Rodney, Ontario (Figure 1). The monitoring program consisted of semi-annual (spring and fall) monitoring of the site groundwater quality. It should be noted that "the site" is defined as.the study area as a whole (as noted in f=igure 2) and incorporates both on-site (property currently owned by the Municipality of West Elgin) and off site components. This.report has been prepared to comply with the Ministry of the Environment and Climate Change's (MOECC's) 2010 Technical Guidance Document entitled "Monitoring and Reporting for Waste Disposal Sites, Groundwater.and Surface Water" (MOE, 2010). As such a Competent Environmental Practitioner (CEP) completed the document's checklist and is included as Appendix A of this report. 1.1 LOCATION . The site is located near Rodney, Ontario off of Downie Line as shown in figure 1. Coordinates are approximately (using Google EarthO as a reference): UTM 17T, 439670.29 m E, 4710275.09 m N Figure 2 provides a site plan with all groundwater monitoring stations and the property boundary as shown on an aerial photo. Figure 3 provides the site plan without the aerial photo, with the general infrastructure of the site shown (i.e. the waste transfer station bins). 1.2 OWNERSHIP AND KEY PERSONNEL The Municipality of West Elgin currently operates the West Elgin Landfill site under the MOECC Amended Provisional Environmental Compliance Approval (ECA) for Waste Disposal Site No. A051101 dated December 2151, 2005 (MOE, 2005), and amended on April 11, 2012, September 11, 2015 and April 4, 2017, provided in Appendix B of this report. L1Page 1 BluMetric 2016 Annual Site Monitoring and Operations Report' 160252 West Elgin Landfill Site 24 April 2017 The contact information is as follows. Contact: Mr. Scott Gawley Municipality of West Elgin 22413 Hoskins Line Rodney, ON NOL 2CO Phone: 519-755-0560 Alternate Contact: Mr. Lee Gosnell, Public Works Superintendent Municipality of West Elgin 22413 Hoskins Line Rodney, ON NOL 2CO Phone: 519-878-3961 i 1 1.3 DESCRIPTION AND DEVELOPMENT OF THE WASTE DISPOSAL SITE i BluMetric (operating as WESA until 2015) was retained by the Municipality of West Elgin in 2006 to prepare a Hydrogeological Investigation and Design and Operations Report (V{WESA, 2006). In response to recommendations made in that report and to comments from the MOECC (MOE, 2007a and b), BluMetric was retained by the Municipality of West Elgin to complete a subsurface investigation and leachate delineation study for the site (WESA, 2007b). The subsurface investigation and leachate, delineation study allowed for delineation of leachate impacts down-gradient of the landfill (off-site). The study concluded that impacts to groundwater were identified beyond the property boundaries (off-site) and therefore the site was out• of compliance with the Reasonable Use Guideline (RU.L) (B-7) (MOEE, 1994). The need for the establishment of a Contaminant Attenuation Zone (CAZ) was identified and in 2012, the Municipality of West-Elgin purchased the recommended CAZ to the south (50 m) of the site. As a result monitoring wells MW6, MW8, MW9, and MW12 were now considered on-sitM. In 2015, the Municipality purchased additional CAZ to the east of the site. As a result of this purchase, monitoring wells MW11 and MW15 are also now considered on-site. In July 2015, a new piezometer (MW]9)-was installed within the CAZ to the east. Figures 2 and 3 present a site plan and details the location of all the monitoring wells. Page 2 BluMetric 2016 Annual Site Monitoring and Operations Report 160252 West Elgin Landfill Site 24 April 2017 Historically, background water quality on-site had been evaluated on the conditions at MWI, however due to the potential for a small component of groundwater flow to be directed towards this monitoring well, it was determined than it may not be fully representative of background conditions (WESA, 2009c). A•new.background well (MW14) was installed at the site in May 2010 (Figure 2). RULs have been calculated for the landfill site using historical analytical data collected from MW14 (including data collected since installation in 2010 through to current data). The landfill site was surveyed in the spring of 2010 and again in the fall of 2016 (to confirm waste input). it should be noted that all reference elevations for the site, including borehole elevations, monitoring well elevations and cross sections have been updated based on the spring 2010 survey. On March 31, 2015, BluMetric applied on behalf of the Municipality for an amendment to the i ECA with respect to several operational changes, including: • Site boundary; the Municipality has purchased additional Contaminating Attenuation Zone (CAZ) to the east of the landfill to satisfy Conditions 32 and 33 of ECA No. A051101. The site boundary is shown on Figures 2 and 3. a Landfill operator; at the MunicipaIity's dlscretion, the site operator will be selected following responses to a Request for Proposals on 'a timeline suitable to the Municipality. This changes the current design and operation report which names a specific operator. This presents a change to Schedule. "A" of ECA No. A051101. Currently the Municipality's Public Works department is operating the site. • Site Layout for Recyclable Material and Membership with the City of London Material Recovery Facility (London MRF) for transfer of all collected recyclables; the layout for the recyclable storage under Condition 35 under ,ECA No. A051101 was changed to meet the requirements of the London MRF facility that will receive all recyclable materials moving forward.. • Addition of waste tires and electronic waste to the list of accepted waste types for temporary storage and processing on-site prior to removal for ultimate disposal, these additional waste types were added to condition 35 under ECA No. A051101. • Removal of Organic N on the list of Leachate Indicator Parameters. Due to the size of the application document it has not been included in Appendix B with MOECC communications (WESA, 2015a). To date, no response to this application has been received. L1Page 3 BluMetric 2016 Annual Site Monitoring and Operations Report 160252 West Elgin Landfill Site 24 Apri12011 However, an amended ECA, was issued on September 11, 2015 that approved the final Trigger Mechanism and Contingency Plan (BluMetric, 20154). On December 20, 2016, BluMetric received an email with further comments on the final Trigger Mechanism and Contingency Plan (BluMetric, 20154). Specifically these comments requested a reference to landfill gas monitoring and the calculation of the trigger levels. A response was prepared by BluMetric on behalf of the Municipality and provided to the MOECC on January 23, 2017. This included a revised final Trigger Mechanism and Contingency Plan (BluMetric, 2017).and is included Appendix B. An amendment to ECA A051101 was issued on April 4; 2017. Correspondence with the MOECC to finalize the amendment to the ECA has been ongoing although it has not been finalized as of the writing of this report. In summary, Appendix B includes: • Certificate of Approval Number A051101, Issue Date: December 21, 2005; • Amendment to Environmental Compliance Approval A051101, Issue Date April 11, 2012; • Amendment to Environmental Compliance Approval A051101, Issue Date September 11, 2015; i • Email entitled "MOE Ref # 7631-9VNPLV" from MOECC to BluMetric Environmental Inc. dated December 20, 2016; • Letter Re: MOE Ref# 7631-9VNPLV, Revised f=inal Trigger Mechanism.and Contingency Plan, West Elgin Landfill Site, Rodney, Ontario" from BluMetric to MOECC, dated January 23, 2017; and • Amendment to Environmental Compliance Approval A051101, Issue Date April 4, 2017. 1.4 MONITORING AND REPORTING PROGRAM OBJECTIVES AND REQUIREMENTS The monitoring program meets the requirements of the ECA as provided in Appendix B. This was amended in 2015 to include the Final Trigger Mechanism and Contingency Plan (BluMetric, 2015d) as the assessment criteria. The trigger level is established based on Reasonable Use Policy B7 (MOEE, 1994) which was established to address the quality of groundwater on properties adjacent to potential sources of contaminants such as landfills. Therefore, the groundwater quality at the site is compared to the calculated Reasonable Use Limit (RUL) based on the background conditions on-site and the Ontario Drinking Water Quality Standards (ODWQS) for the following leachate indicator parameters (LIPs): Page 4 BluMetric 2016 Annual Site Monitoring and Operations Report 160252 West Elgin Landfill Site 24 April 2017 l Alkalinity, arsenic, chloride, dissolved organic carbon (DOC), iron, and sodium Monitoring Weil MW14, shown on Figures 2 and 3, is representative of background. groundwater conditions and therefore RULs for the site are calculated using the historical background concentrations up to 'an including.the most recent sampling events at this well. Therefore the calculated RUL changes each year. The following demonstrates how the RUL is calculated: Cm = C,b.+x* (Cr— Cb) Where, Cm Reasonable Use Limit Cb Background concentration of groundwater before it has been affected by human activity (average concentrations since May 2010 at MW 14) Cr Maximum concentration of contaminant that should be present in groundwater (ODWQS) x Constant that reduces the contaminant (equal to 0.25 for health-related parameters and equal to 0.5 for non-health related parameters) The amended ECA determines site compliance using the Trigger-Mechanism and Contingency Plan that compares the groundwater concentrations to a trigger limit of 750/0 of the RUL at specific trigger or boundary wells. A tier 1 alert is initiated once a trigger limit is exceeded over three consecutive sampling events at a trigger well/ monitor. Site compliance is ultimately determined using 100% of the RUL. The calculated trigger limit for 2016 is provided in Table 3. 1.5 ASSUMPTIONS AND LIMITATIONS The conclusions presented in this report represent our professional opinion and are based upon the work described in this report and any limiting conditions in the terms of reference, scope of work, or conditions noted herein. The findings presented in this report are based on conditions observed at the specified dates and locations, and on the analysis of samples for the specified parameters. Unless otherwise stated, the findings cannot be extended to previous or future site conditions, portions of the site that were not investigated directly, or types of analysis not performed. L1Page 5 BiuMetric 2016 Annual Site Monitoring and Operations Report 160252 West Elgin Landfill Site 24 April 2017 BluMetric makes no warranty as to the accuracy or completeness of the information provided by ' others, or of conclusions and recommendations predicated on'the accuracy of that information. Nothing in this report is intended to constitute or provide a legal opinion. BluMetric makes no representation as ,to compliance with environmental laws, rules, regulations or policies established by regulatory agencies. This report has been prepared for the Municipality of West Elgin and the Ontario Ministry of the Environment and Climate Change. Any use a third party makes of this report, any reliance on the report, or decisions based upon the report, are the responsibility of those third parties. unless authorization is received from BluMetric in writing. BluMetric accepts no responsibility for any loss or damages suffered by any unauthorized third party as a result of decisions made or actions taken based on this report. I 2. P14YSICAL SETTING 2.1 GEOLOGY AND HYDROGEOLOGY 2.1.1 Site Geology 1 The surficial geology in the area of the site is classified into three units. The upper unit is a 'lacustrine deep water deposit consisting of sand, silt and clay till. These are underlain by lacustrine shallow water deposits consisting of gravel and sand. The gravel and sand unit in the area overlies a well laminated to massive clayey silt till. Drift thickness of the gravel and sand units are upwards of 10 m in the area (P. Map, 1973). Observations during drilling programs (excluding the boreho[es completed in the landfill material) (WESA, 2006) identified an overlying till unit present across the area. A gravel/sand, gravel or sand unit that was up to 2.5 m thick was beneath the till and overlying a clay unit. In places throughout the landfill, some or a[[ -the units overlying the clay had been removed and replaced with landfill material. Boreholes were not advanced more than 2 m into the clay and therefore the full depth of the clay is not known. Based on MOECC wells records for the area the clay extends to the top of bedrock that is approximately 55 to 70 m below ground surface (bgs). LqPage 6 BluMetric 2016 Annual Site Monitoring and Operations Report 160252 West Elgin Landfill Site 24 April 2017 The distribution of units can be seen in two cross sections that were constructed north—south and east—west across the site. The location of the Gross sections is outlined in Figure 4, and the cross sections are included as Figures 5 and 6. The.additional off-site investigation confirms the geology in the area (WESA, 2007b). The bedrock geology in the subject area is described as an inter-bedded limestone and shale with fossilliferous zones. Bedrock in the area is part of the Dundee formation and is Middle Devonian in age (P.2544). 2.1,2 Hydrogeology Historical hydrogeological information for the area suggests that the direction of regional groundwater flow is generally from the northwest to the southeast towards Lake Erie (Chapman and Putnam, 1984). Shallow groundwater flow has been characterized by wells completed within the landfill material or the native sand and gravel units (with the exception of MW2D). Monitoring well.Mw2D is completed within the clay layer that underlies the landfill and is therefore not part of the shallow groundwater flow system. Based on the historical site operations as a former sand and gravel pit, it was determined during the initial hydrogeological investigation on-site where areas of native sand and gravel remained. These areas were identified along the property boundaries as preferential pathways for leachate migration (WESA, 2006). The areas were confirmed in 2007 to continue off-site (WESA, 2007a and b). The results of the initial hydrogeological investigation (\VESA, 2006) concluded that the hydraulic conductivity of the sand and gravel unit (1.0 x 10-3 m/s) is two orders of magnitude higher than that of the landfill material 0.5 x 10-5 m/s) tested and therefore could act as a preferential Pathway for leachate impacted groundwater to migrate off-site. The clay that is present around the area has a measured hydraulic conductivity (1.0 x 10-8 mJs) that is two to three orders of magnitude less than the overlaying.units and therefore will help to restrict water and leachate movement. 2.2 SURFACE WATER FEATURES The landfill is positioned adjacent to a series of wetlands (northwest property boundary) and provincially significant wetlands (south and east property boundary). LqPage 7 BiuMetric 2016 Annual Site Monitoring and Operations Report 160252 West Elgin landfill Site 24 April 2017 At the request of the MOECC, surface water samples were collected from the wetlands to the north, south and southeast of the landfill in 2013. Based on the results of the 2013 surface water analytical results, future sampling was not recommended at these locations (WESA, 2014). 2.3 MONITORING LOCATIONS Locations of the monitoring wells are detailed in Figures 2 and 3. All borehole logs / monitoring well construction logs are. provided in Appendix C. Note there are no logs for M\V, 15 through MW18 as these were installed by hand as temporary drivepoint piezometers. BluMetric conducted a GPS survey in 2010. The elevations and UTM coordinates for all monitoring wells are included in Appendix D (note there are no UTM coordinates for temporary piezometers MW16 through MW18 or MW19). Prior to the Spring sampling event, MW2, which had been noted as damaged in 2015, was decommissioned and re-drilled on April 1, 2016. The new well is MW2-R. During the Spring 2016 landfill inspection it was noted that MW5 was damaged and required proper decommissioning in compliance with O.Reg.903 and reinstallation to confirm compliance with the ECA. This was completed on August 23, 2016 and the new well is MW5-R. . In July 2015, BluMetric installed a new monitoring well, MW19, on the eastern edge of the newly acquired CAZ to act as a trigger well. MW19 .was installed by BluMetric staff, in accordance with Class 5 monitoring well installation under O.Reg.903 and the well construction log is included in Appendix C. it was repaired on.April 1, 2016 however, during the Fall 2016 landfill inspection, it was noted that MW19 was damaged again and required decommissioning and re-drilling. 2.4 MONITORING FREQQENGY As per the ECA, samples are collected twice a year to represent the spring and the fall sample events. The groundwater monitoring programs were conducted on May 2711, 2016 (spring) and October 5th, 2016 (fall). L1Page 8 BluMetric 2016 Annual Site Monitoring and Operations Report 160252 West E=lgin Landfill Site 24 April 2017 2.5 FIELD AND LABORATORY PARAMETERS AND ANALYSIS Chain of Custody forms accompanied the samples from the field to the laboratory and until chemical results were presented to BluMetric. All groundwater samples were submitted to ALS Laboratories (ALS) of Waterloo, Ontario. Groundwater samples from each of the monitoring locations were analyzed for the list of chemical parameters as defined in Schedule B of the ECA. Field temperature, conductivity and pH were also collected at each monitoring location. 2.6 ENVIRONMENTAL COMPLIANCE APPROVAL REQUIREMENTS The monitoring program consisted of semi-annual monitoring of site groundwater. The site is operated under, and is in compliance with, ECA No. A051101 (Appendix B). The CAZ to the southeast was purchased in 2015. A final Trigger Mechanism and Contingency Plan were submitted to the MOECC on August 2011, 2015. The ECA was amended and issued on September 11th, 2015. Groundwater trigger mechanisms were established for five trigger wells. Trigger limits were set at 75% of the calculated RUL, but site compliance will be determined using 100% of the RUL. 2.7 MONITORING PROCEDURES AND METHODS All monitoring wells were developed prior to sampling by purging a minimum of three well volumes or until the well was run dry three times. The monitoring wells were then sampled using dedicated WaterraTM inertial lift foot valves and polyethylene tubing. Clean, disposable nitrile gloves were worn when sampling. Inorganic parameter and metal samples were collected in sealed, laboratory provided bottles. Depending on the parameters analyzed, the appropriate preserved bottles were prepared by the laboratory. Care was taken in the field to limit cross contamination of preservative and loss of preservative during sampling. In addition, dissolved metal samples were field-filtered using dedicated 0.45 pm in-line WaterraTm filters. Volatile organic compound (VOC) samples were collected in three, 40 mL clear glass vials with Teflon septa. All samples were stored at approximately 4QC during shipment to the laboratory. LqPage 9 BluMetric i 2016 Annual Site Monitoring and Operations Report 160252 West Elgin Landfill Site 24Apri12017 All samples were collected with respect to the Standard Operating Procedures described in Section 2.8. 2.8 STANDARD OPERATING PROCEDURES Groundwater Prior to sampling, static water levels are measured using a water level tape at each monitoring well location and each monitor is purged of a minimum of three well bore volumes or to dryness three times. Monitoring well purging and sampling is conducted using dedicated WaterraY' tubing with foot valves. All groundwater samples are collected in new sample containers provided by a CAL.A-accredited laboratory. Samples are stored at approximately 4°C during shipment to the laboratory for chemical analyses.. Holding times for samples conform to CCME Standards where applicable (CCME, 1993). Chain of custody forms accompanied the samples 'from submittal- to the laboratory until the chemical results are presented to the client. Methane Methane concentrations were measured using a portable Eagle® combustible gas monitor calibrated for methane with a multi-gas methane sensor at all groundwater monitoring locations at the same time as the groundwater elevation measurements. Methane readings were measured within the riser pipe at each location and reported in % volume of methane. 2.9 RECORD KEEPING AND FIELD NOTES BluMetric retains all field notes supporting sample collection and analysis and provides the Municipality of West Elgin with electronic copies when requested. 2.10 QUALITY ASSURANCE FOR SAMPLING AND ANALYSIS As per the ECA, one blind duplicate was collected during each of the sample events conducted at the Site in 2016. Sampling precision' was determined by calculating the relative percentage difference (RPD) for the duplicate samples as follows: RPD (%) _ [(Dupl — Dup2)/(average of Dupl+Dup2)] x100 L1Page 10 BluMetric 2016 Annual Site Monitoring and Operations Report 160252 West Elgin Landfill Site 24 April 2017 An 'RPD is calculated for duplicate samples returning contaminant concentrations greater than 5 times the'reportable detection limit (RDA.). Concentrations less than 5 times the RDL become increasingly imprecise and, in these cases, the results are not considered sufficiently reliable and an RPD is not calculated. When the analytical result for one or both of a duplicate pair are less than the RDL (i.e. non-detect), an RPD cannot be calculated. BluMetric evaluated the results of the OA/QC analyses using RPD values of 30% for groundwater. An RPD below 30110 was considered acceptable and confirmed that the sampling methodology is capable of producing repeatable results. In addition, one trip blank, for the evaluation of VOCs was submitted during each of the sampling events. 2.11 OPERATIONAL MONITORING i During May and October 2016 landfill site inspections were completed by BluMetric staff as part of thq annual environmental monitoring program. Results are discussed below. 3. 2016 OVERVIEW=SITE MONITORING RESULTS The results of the 2016 environmental monitoring program are presented below. 3.1 HISTORICAL DATA BluMetric was originally retained in 2006 by the Municipality and has collected all the data for the environmental monitoring events from that time through to 2016. Figure 2 provides all sample locations and Tables I through 4 provide all historic and current data. 3.2 . DATA QUALITY EVALUATION Appendix E provides all Laboratory.Certificates of Analysis for the 2016 monitoring period. LlPage 11 BluMetric 2016 Annual Site Monitoring and Operations Report 160252 West Elgin Landfill Site 24 April 2017 As discussed in Section 2.10, blind field duplicates were collected and the RPD calculated to assess ' the quality of the data collected. During the spring and fall events, blind field duplicates were collected from MW4 and MW5-R, respectively. The RP.D for both events indicate that the data quality is acceptable. a • In addition, a trip blank was collected for VOC analysis during both monitoring events in 2016 and results were also acceptable'(all non-detect at the method detection limit). 3.3 GROUNDWATER LEVEL MONITORING The groundwater monitoring programs were conducted on May 27th, 2016 (spring) and October 5th, 2016 (fall). Water levels Were obtained from each monitoring well to calculate groundwater elevations and determine flow directions. Spring_ _2.016 Static groundwater elevation data collected on May 27th, 2016 for the monitoring well network is summarized in Table 1. The groundwater within the shallow flow ranged between 218.72 (MW10) to 217.08 (MW19) } metres above sea level (mast) in the spring of 2Q16. Groundwater flow on-site is generally towards the east. Groundwater flow patterns are similar to historic results. Figure 7 shows the direction of groundwater flow. In the spring of 2016, a horizontal gradient of 0.004 was present across the landfill towards the southeast using monitors MWl and MW3. Vertical flow between the landfill material, measured in MW2-R and the underlying clay unit, measured in MW2D, was upward at a gradient of 0.01. Fall 2016 Static groundwater elevation data collected on October.51h, 2016 is summarized in Table 1. The groundwater within the shallow flow regime• ranged between 217.82 (MW10) to 216.95 (MW12) masl in the fall of 2016. Note that MW19 was damaged during the fall event and groundwater elevation data could not be collected. Groundwater was lower overall in the fall of 2016 than in recent monitoring events. Groundwater flow on-site is generally towards the east. Groundwater flow patterns are similar to historic results. Figure 8 shows the direction of groundwater flow. L1Page 12 BluMetric 2016 Annual Site Monitoring and Operations Report 160252 j West Elgin Landfill Site 24 April 2017 In the, fall of 2016, a horizontal gradient of 0.002 was present across the landfill towards the southeast using monitors MWl and MW3. Vertical flow between the landfill material, measured in MW2-R and the underlying clay unit, measured in MW21), was downward at a gradient of 0.035. 3.4 METHANE MONITORING Methane vapour survey results from each monitoring location are presented in Table 2, along with an indication of whether the well screen was saturated or not during the time of survey. During the spring 2016 sampling event, elevated levels of methane were detected in MW2-R (24% by volume) and MW213 (0.5% by volume). Historically, MW2D has not exhibited methane over the detection limit, with the exception of fall.2015. The methane vapour readings in the remaining wells were not detected. During the fall 2016 sampling event, elevated methane concentrations were measured in MW2-R (34% by volume), MW2D (540/o by volume) and MW5-R (21%by volume). The concentrations in the remainder of the wells during the fall sampling event were not detected. Historically, the highest methane readings were noted in wells located within or below landfill material (MW2-R and MW2D). or in close proximity to historical and / or current land filling operations (MW4 and MW5-R). The readings during the fall monitoring event are similar to historical results. Readings were historically measured at the .on-site attendant trailer that is above grade. The results were non-detect at the method detection limit and continued measurement was not required by the ECA. Presently, there is no concern of gas buildup in confined spaces. There are no permanent structures on or below grade within site limits. A small, elevated trailer is located adjacent to a monitoring well that measured below detection. A sea container is present and acts as the on-site worker's office. It is proposed that the inside of the container be included in future monitoring events. 3.5 GROUNDWATER QUALITY MONITORING Groundwater quality results are discussed based on background groundwater chemistry and leachate characterization. The groundwater quality within the shallow flow system and the clay unit are summarized in Table 3 with the RUL, 75% of the RUL and the background groundwater quality established for the site. In Table 3, parameter concentrations that exceed 75% of the RUL L1Page 13 BluMetric 2016 Annual Site Monitoring an d Operations Report 160252 West Elgin Landfill Site 24 April 2017 are bolded with light shading and concentrations that exceed 100% of the RUL are bolded and italicized with dark shading. Table 4 presents the VOC'data.. Groundwater chemistry results showing leachate indicator parameters that exceeded 75% of the RUL over three consecutive sampling events can be seen in Figures 9 and 10 for the May and October 2016 monitoring events, respectively. As well, Appendix F provides time-series plots of leachate indicator parameters for all monitoring wells (please note that the plots are not on the same scale). Figures 1I and 12 present the spring and fall 2016 data (respectively) on a tri-linear, or piper plot. These diagrams identify groundwater monitoring wells with chemical similarities by plotting the relative contribution of major cations and anions on a charge equivalent basis, to the total ion content of the water. Therefore this figure identifies those wells that have similar chemistry to the leachate well MW2-R. In the spring diagram, the monitoring wells that are in closest proximity to the leachate well include MW3 and MW15. In the fall diagram the monitoring wells that are in closest proximity to the leachate well include MW4 and MW15. Complete analytical results are presented in the original laboratory certificates of analyses provided in Appendix E. 3.5.1 Background Groundwater Chemistry and Reasonable Use Calculations The groundwater quality at the site was compared to 75% of the RUL (or the trigger limit) values based on the background conditions on-site, as measured in MW14 and the ODWS. Calculated trigger limits, RUL values and ODWS are listed in Table 3. The current RULs have been calculated using historical data from MW14. Monitoring well MW14 exhibits concentrations of alkalinity and iron above 75% and 100% of the RUL, respectively. As discussed in Section 1.4, a tier I alert (or early warning alert) is initiated when the trigger limit is exceeded over three consecutive sampling events. This initiates a Tier 2 assessment. 3:5.2 Leachate Indicator Parameters Historically, leachate has been characterized by high concentrations of: Ammonia, alkalinity, arsenic, chloride, DOC, iron and sodium (WESA, 2006). LqPage 14 BluMetric 2016 Annual Site Monitoring p and Operations Report 252 X60 p West Elgin Landfill Site 24 April 2017 In'2007, the additional investigations and the historical analytical results were reviewed and the list of leachate indicator parameters was re-assessed. The off-site groundwater quality, the'natural features located off-site. (wetlands) and the surrounding properties' current and historlcal operations were used in this review. Based on this information DOC and iron are not believed to be solely representative of leachate impacts originating from the landfill and therefore were removed from the definitive leachate indicator parameters and were not used to delineate. leachate impacts off-site. However, as requested by the MOECC in their letter dated December 31d, 2008 (MOE, 2008), DOC has been included on the leachate impact parameter list. The landfill is positioned adjacent to a series of wetlands (northwest property boundary) and provincially significant wetlands (east property boundary). As a result of the wetlands in close proximity to the landfill and the groundwater monitoring wells, the DOC reported in the wells could be attributed to secondary sources and not just from leachate. In addition, deforestation activities have occurred on the property adjacent to the southwestern I property boundary (MW9). Deforestation could also attribute to elevated DOC within the groundwater (MW9). Iron concentrations are variable across the site, but has been noted in background well MW14. Given this, iron concentrations cannot be fully attributed to landfill activities but may be signs of localized impacts due to metal storage on-site. On its own iron is not representative of leachate impacts but in conjunction with other parameters, such as chloride, it can be an indicator for leachate impacts. Organic N concentrations are often used to assess the impacts of leachate and are sometimes preferred over just using ammonia concentrations for groundwater.The concentration of organic N is based on a calculation-using the concentrations of ammonia -and TKN reported in a sample. Prior 'to 2014, Organic N was used in conjunction with ammonia to assess leachate impacts. Natural biological processes in wetland environments can contribute organic N to surface water, through the degradation of decaying plant matter. On its own organic N is not representative of leachate impacts but in conjunction with other parameters, such as chloride, it can be an indicator for leachate impacts. However, in the 2013 Annual Monitoring Report (WESA, 2013c), BluMetric recommended the removal of Organic N from the list of indicator parameters -as it has been observed to be naturally occurring in the surface waters within the on and off-site wetlands. Both ammonia and Organic N are still monitored at the' site; however they are discussed separately' from the discussion below regarding indicator parameters and RUl_ exceeclances. L1Page 15 BluMetric 2016 Annual Site Monitoring and Operations Report 160252 West Elgin Landfill Site 24 April 2017 Based on the information presented above, a revised list of leachate indicator parameters has been prepared and approved in the most recent ECA amendment in September 2015 (Appendix B). The revised parameter list is believed to be representative of leachate impacts associated with the site. alkalinity, arsenic, chloride, DOC, iron, and sodium The leachate indicator parameters (LIPS) are used to assess the quality of groundwater and will be used to monitor changes in groundwater chemistry at each sampling location. However, as previously noted that although certain parameters (i.e. iron) are LIPS for the site, they often occur naturally (i.e. at non-impacted wells) at concentrations.above RUL and / or ODWS. Therefore, concentrations of leachate indicator parameters are compared to background concentrations to assess leachate impact. Upon comparison of the groundwater chemistry at one or more monitoring locations to calculated RULs, ODWS and background conditions, several parameters exceed the set value. Although exceedances were noted, the parameters are not considered LIPS for this site. These parameters include ammonia, Organic N, colour, hardness, TDS, turbidity, fluoride, nitrate, nitrite, manganese and zinc. As discussed in previous reports (WESA 2006, 2007a and b), the natural occurrence of these parameters provide 'evidence that they are not necessarily indicative of leachate impact. A discussion with respect to ammonia, Organic N, TDS, manganese, sulphate and boron parameters . within the groundwater is provided below for completeness, as per -MOECC request (MOE, 2009x). It is recognized that chloride represents the most mobile of the LIPS and would be expected to be the first to reach a monitoring location if leachate migration was occurring. Concentrations of chloride will be.monitored closely to evaluate the migration of leachate impacts off site. 3.5.3 Site Groundwater Quality The analytical results observed during the monitoring events are, in general, consistent with those historically observed and reported for the site. L1Page 16 BluMetric 2016 Annual Site Monitoring and Operations Report 160252 West Elgin Landfill Site 24 April 2017 The following table summarizes all leachate indicator parameters measured in excess of 75% of the RUL for three (3) consecutive sampling events (including during the Spring or Fall 2016 event depending on the assessment date). The table also identifies if the well is considered a trigger well as per the Final Groundwater Trigger Mechanism and Contingency Plan and the location of each monitoring well. Only those wells that are considered trigger wells (or boundary wells) would trigger a Tier 1 --Alert. Results Summary relative to Tier 1Trigger Alerts: Spring 2016 f=all 2016 Le6ehate Indicator Leachate Indicator Monitoring Well Trigger Groundwater Parameters which Parameters which Weill Location Well?. Flow exceed 7501a of the exceed 75%of the RUL for three RUL for three consecutive events consecutive events MW1 Northwest YES North Shallow Alkalinity Alkalinity Leachate Alkalinity,Arsenic, Alkalinity, Arsenic, MW2-R No Sh DOC, Iron,and DOC, lron,'and (Landfill allow Footprint) Sodium Sodium Alkalinity, Arsenic, Alkalinity,Arsenic, MW3 East No Shallow Chloride, DOC, and Chloride, DOC, and Iron Iron MW4 Southeast No Shallow Alkalinity and DOC Alkalinity and DOC MW5-R Southwest Na Damaged—Not Alkalinity, Arsenic, Shallow Sampled DOC, and Iron Alkalinity, Arsenic, Alkalinity, Arsenic, MW6 South--CAZ No Shallow Chloride, DOC and Chloride, DOC, and Iron Iron MW7 East No Alkalinity, Chloride, Alkalinity,Chloride, Shallow and DOC and DOC Alkalinity, Chloride, Alkalinity,Chloride, MWS South—CAZ No Shallow and DOC and DOC MW9 South—CAZ YES— None None South Shallow Note that for MW2-R and MW5-R, this assessment considers the most recent sample results from these wells plus the historic results from MW2 and MW5, respectively. LlPage 17 BluMetric i 2016 Annual Site Monitoring and Operations Report 160252' West Elgin Landfill Site 24 April 2017 Results Summary relative to Tier]Trigger Alerts: Spr ing 2016 Fall 2016 Lea:ftte Indicator Leadhate Indicator Monitoring Well Trigger Groundwater Paraneters which -Parameters which We112 Location Well? Flow exceed 75°!0 of the exceed 75%of the RUL for three RUL for three consecutive events con5ecutive.events MW10 Off Site West None None Shallow MWll East- CAZ No Alkalinity, Chloride, Alkalinity, Chloride, Shallow and DOC and DOC MW12 South—CAZ YES- Shallow None DOC South MW15 East—CAZ No Surface/ Alkalinity, Chloride, Alkalinity, Chloride, Shallow and DOC and DOC MW2D Clay - No Deep None None MW19 East-CAZ YES- Surface/ None Damaged—Not East Shallow Sampled Based on the 2016 sampling events, only trigger wells MW1-and MW12 exceeded 75% of the (RUL for trigger parameters (alkalinity at MWl and DOC at MW12) for three consecutive sampling events. These early warning Tier 1 Alert initiates the Tier 2 — Assessment discussion- under the separate heading below. No other trigger wells had concentrations of LIPS which exceeded 75% of RUL for three consecutive sampling events including 2016, and therefore no Tier 1 Alert occurred. It is worth noting, prior to the addition of the Eastern CAZ in 2015, MW11 and MW15, were considered trigger wells, and based on Fall 2015 LIP values would have prompted a Tier 1 Alert, The analytical results of MW11 and MW15 are consistent with historical data and are.not of concern and do not trigger any alerts. In conjunction with addition of the Eastern CAZ, a new monitoring well, MW19, was installed on the eastern boundary that would act as a trigger well. In Spring 2016,• DOC exceeded 75% of the RUL in MW19, and in Fail 2016 the well was observed to'be damaged and therefore could not be sampled again. 2 Note that for MW2-R and MW5-R, this assessment considers the most recent sample results from these wells plus the historic results from MW2 and MW5, respectively. LqPage 18 BluMetric 2016 Annual Site Monitoring and Operations Report 160252 West Elgin Landfill Site 24 April 2017 Tier 2 Assessment Discussion--MW1 The results for alkalinity in trigger well MWI has exceeded 75% of the RUL for over three (3) consecutive monitoring events, resulting in an early warning Tier. I alert. This initiates the following Tier 2 Assessment. The alkalinity results at MWI are still within the range of 1000/a RUL. Alkalinity is the measure of the water's ability to neutralize acid. It is calculated using carbonate/bicarbonate. 'pH on the other hand is a numeric scale which measures the hydrogen ion concentration of the water. The pH determines how acidic or basic the water is. Appendix F includes the time-concentration graphs for MWI depicting the results of primary LIP monitoring over time. A stable trend is noted in conservative LIPS chloride and DOC. As well, alkalinity is depicted in the second graph in Appendix F for MWI, and although the last three monitoring events exceed 75% of the RUL, it is clear that the-results are not showing an increasing trend and that in fact, the results are lower than historic sampling has indicated. Therefore it is concluded that Tier 3 monitoring is not required at`this time. Trends 1n LIPS in this trigger well should be reviewed closely in the spring of 2017. Tier 2 Assessment Discussion—MW12 The results for DOC in trigger well MW12 has exceeded 75% of the RUL for over three (3) consecutive monitoring events, resulting in an early.warning Tier I alert. This initiates the following Tier 2 Assessment. The DOC results at MW12 for the last three monitoring events are still less than the 100% RUL value; The RUL at MW12 has only been exceeded on three occasions in the past (in the fall of 2007, 2009 and 2012). Other than the fall 2009 concentration, the DOC concentrations are rather consistent and have not varied more than 4 mg/L. -The DOC concentrations at MW12 are lower than in up-gradient monitors that are closer to the operating area. The MW12 concentrations are also lower than at MW15 that is situated within the wetland area. The wetland itself is a potential source of DOC and therefore the concentrations observed at MVV15 may be attributed to secondary sources and not just from leachate. Although the DOC concentrations at MW12 have been above the 75% RUL value for the last three consecutive monitoring events, this is not indicative of an increase in leachate impacts on a concentration or area basis. It is therefore recommended that Tier 3 monitoring is not required at this time. Trends in LIPs in this trigger well will continue to be reviewed in future monitoring events. L1Page 19 SluMetric 2016 Annual Site Monitoring and Operations Report 160252' West Elgin Landfill Site 24 April 2017 Appendix F includes the time-concentration graphs for MW12 depicting the results-of primary LIP monitoring over time. As discussed above, the DOC concentrations are relatively stable with the exception of September 2009. The sodium and chloride values have been more variable over time. The sodium concentrations have been stable for the last two years and overall lower than historical concentrations. The chloride values in the fall of 2016 are comparable to historical results with the previous four concentrations measured close to the. lowest concentrations observed at the monitor. Therefore it is recommended that Tier 3 monitoring is not required at this time. Trends in LIPS in this trigger well should be reviewed closely in Spring 2017. Other Leachate Indicator Parameters and Or anic N TDS Manganese, Sulphate, and Boron Trends The following general trends with respect to the leachate indictor parameters and additional parameters Ammonia, Organic N, TDS, manganese, sulphate and boron were noted: • Leachate indicator parameters have exhibited concentrations above the RUL (and therefore also the Trigger Limit) in 2016 in monitors MW3 through MW8, MW11, and MW15; however concentrations have been similar to historic maximums for all parameters; • In 2016, Organic.N exceeded the RUL in MW3, MW4, MW5-R, MW6 (fall only), MW7, MW8; MW11, MW12, and in the background well MWK • Sulphate concentrations exceeded 75% of the RUL in Fall 2016 in MW7 and MW11; • Concentrations of TDS were above 75% or 100% of the RUL'in 2016 for all monitoring locations; • In 2016, boron concentrations were above 75% or 100% of the RUL for monitoring locations MW2-R , MW3 (fall only), MW7, and MWII; and • Manganese concentrations exceeded 75% or, 100% of the RUL in 2016 in MWl (fall only), MW2-R, MW3, MW4, .MW5-R, MW6, MW7, MW8 (fall only), MW9 fall only), MW11, background well MW14, and MW15, MW2D-- Dee (Clay) Monitoring well MW2D, located within the landfill material was completed within the clay to see the effects of the landfill activities on the clay layer. DOC exceeded 100% of the RUL in Spring 2016, but dropped down below the standard in Fall 2016. No other LIPs exceeded the respective RULs in 2016. It should be noted however that due to the thickness of the clay unit beneath the landfill (55 to 70 m based on MOFCC well records) and the tested hydraulic conductivity (see Section 2.1.2), the Leachate impact, if identified at this location, would be restricted to the upper clay and it is unlikely that leachate impact would extend to deeper aquifers. L1Page 20 BluMetric 2016 Annual Site Monitoring and Operations Report 160252 West Elgin Landfill Site 24 April 2417 '1 VOCs The results of the VOC analyses are summarized in Table 4. The results of the VOC analyses indicated that concentrations of all parameters measured below the ODWS in the spring and fall of 2016, except ethylbenzene in leachate well MW2-R. Ethylbenzene was observed at 5.48 F.rg/L and 3.72 µg/L in May and October 2016, respectively. MW2-R was installed io replace the damaged leachate well MW2. Historically, VOCs have been below detection limits in MW2 and will be monitored closely in MW2-R in future events. Chlorobenzene was noted in MW5-R in the fall of 2016 (2.66 ,ug/Q, which was installed to replace the damaged well MW5, however concentrations were below the ODWS (30.0 jig/Q. This parameter has been noted in MW5 since May 2006. 4. ASSESSMENT, INTERPRETATION AND DISCUSSION ! Historic water levels in MW15 through MW18 within the wetland in the eastern portion of the property were within range of those seen in the groundwater monitoring wells currently on-site and therefore considered representative of groundwater discharging conditions within the wetland at the time monitoring was completed. Similarly, it is expected that MW19 installed in 1 July 2015 will be representative of groundwater discharging from the landfill. This well was dry in the fall of 2015 (water levels were lower across the site). A sample was collected in the spring of 2016; however this well was observed to be damaged during the fall of 2016 and could not be sampled. As discussed in previous annual reports, within the wetland, high levels of DOC and organic N can be attributed to rotting plant matter and may not be a direct result of leachate. High ammonia concentrations are indicative of anaerobic activity within the wetland that is further supported by low sulphate, low nitrate and high iron concentrations. The water chemistry in the wetland (MW15) is indicative of an anaerobic reducing system with enhanced de-nitrification potential/conditions and therefore acts to provide natural treatment of leachate. Based on the concentration trends of the leachate indicator parameters (as seen in the concentration versus time graphs provided in Appendix F) trends can be noted and conclusions made with respect to the leachate characterization for the site. The data for background monitoring well MW14 indicates that indicator parameter concentrations are relatively stable and low in comparison to the other monitors. To the south and west, it is noted that concentration levels in MW9 (down-gradient to the south) and MW10 (down-gradient to the west) have similar trends to that seen in the background well with concentrations of chloride well below the RUL. LqPage 21 BluMetric 2016 Annual Site Monitoring and Operations Report 160252 West Elgin Landfill Site 24 April 2017 The wells located down-gradient and to the east (MW7, MW8, MWii, and MW12) all show similar concentration trends over time to each other. It was noted- previously that MW8.was exhibiting an increasing trend in the concentration of chloride; however in 2016 those concentrations have decreased. As noted above, the concentration of DOC at MW12 triggered a Tier 1 Alert and Tier 2 Assessment as per the amended ECA, however it was determined that Tier 3 Monitoring was not necessary based on the rioted decreasing trend in the more conservative LIP chloride at this monitor , and historic trends in various LIP at MW12. MW15 located down-gradient to the east; has shown an increasing trend in'chloride historically. Trends cannot be noted in MW16 through MW18 (to the east and off site) as they were only sampled twice and have since been decommissioned. Similarly MW19 was installed in July 2015, however has only been sampled once in May 2016 due to dry conditions in Fall 2015 and then damage noted in the most recent sampling event (October 2016. Concentration trends in the remaining wells, MW3 and MW6 do not follow the.groups of trends at other locations but show leachate impacts. The site is considered to be in compliance at this time. 5. ANNUAL OPERATIONS REPORT 5.1 HISTORICAL SITE OPERATIONS The West Elgin Landfill site has been in operation since 1971. An ECA (A051101) was first issued in 1971 and reissued in 1972, 1973, 1974, and 1976. On July 16th, 1580 the MOECC reissued an ECA to the Village of Rodney. The MOECC issued an amendment to the ECA on December 21nd, 2005 and amended it on April 11, 2012 and September 11, 2015 (Appendix B). 5.2 EXISTING CONDITIONS The West Elgin Landfill site is owned by the Municipality of West Elgin. The site is located on Lot 8, Concession 7 former Township of Aldborough, West Elgin Municipality, County of Elgin (Figure 1). For this reporting period, the Municipality is the operator of the site. LqPage 22 BluMetric 2016 Annual Site Monitoring and Operations Report 160252 West Elgin Landfill Site 24 April 2017 The landfill, services the entire Municipality of West Elgin. The population served is approximately 5,500 which is estimated to decrease to approximately 6,000 during the summer months. Adjacent land uses to the site include a low lying wood lot, wetlands and agricultural fields to the northwest, an aggregate (sand and gravel .pit) to the northeast, a wood lot and low lying wetlands to the southeast, and land consisting of grasses, shrubs and trees to the southwest. General topography, surface water drainage, and the hydrogeological assessment of the site are included in Section 2 of this report. There is one access road entering the site from the northwest at Downie Line. The gate across the access road is locked whenever the landfill is dosed or the attendant is not present. The site is bounded at each property boundary by natural forest and marshlands that deters i illegal access to the site. A temporary access road is maintained to access the active landfill area. This road will be modified accordingly as waste disposal proceeds. There are no permanent structures on or below grade within site limits. A small, elevated trailer y that is raised above the ground and a sea container is present and acts as the on-site worker's office. There are no utilities (electricity, gas, water, sanitary sewers, or phone) to the site. The site operator has a cell phone in case of emergencies. Existing signs include an entrance sign and signs denoting bins for recyclable material. As per the ECA, the entrance sign states the owner's name and hours of operation, the operator's name, the ECA No., the type of waste accepted, and a contact telephone number to call with complaints or in the event of an emergency. Landfill operating hours are from Sam to 5prn on Wednesday and Friday, and gam to 4 pm on Saturday'. From December to March the operating hours change to 10am to 5pm on Wednesday and Friday, and 9am to 4 pm on Saturday. Waste disposal records are kept at the local municipal offices. The Municipality of West Elgin maintains a record of daily site operations, a record of complaints, a record of site inspections, and a record of unacceptable waste as per the ECA. During the environmental monitoring events, BluMetric completes a landfill inspection and maintenance record to determine if any adjustments are required for the operation of the site. The completed inspection records for spring and fall 2016 are included in Appendix G. LIPage 23 BluMetric I 2016 Annual Site Monitoring and Operations Report 160252 West Elgin Landfill Site 24 April 2017 The inspections noted the following: o In the spring it was noted that MW5 was damaged and needed to be decommissioned and replaced as per O.Reg.903. It was replaced on August 23, 2016; O MW7 requires a new casing lid; s In the fall it was noted that MW19 was damaged and needs to be decommissioned and replaced as per O.Reg.903; and MW15 needs a protective casing and lid. 5.3 WASTE DISPOSAL The West Elgin Landfill site is currently licensed for the disposal of domestic and commercial waste. Surveys conducted in 2007 and 2008 identified the source of the waste and recyclable materials, and the number of bags disposed.each day. In May 2007, B1dMetric conducted a one-day waste audit to provide an approximate average weight per bag of waste, as well as per car, truck, and van load accepted at the site. In addition, the number of bags of waste collected from residential versus commercial sources was counted during the survey. } Based on the May 2007 waste survey, the assumed average weight per bag was.5 kg and the assumed number of bags per car, truck, and van was 3.4, 3.2, and 3.4, respectively. The results of the 2008 waste survey were similar to those from the 2007 waste survey. The measured weight for pick-up runs from the residential areas was also used to calculate the total amount of waste coming into the landfill. A waste audit was conducted in 2012 as part of the Municipality's 2011 Waste Recycling Plan NVESA, 2011b). The work plan was developed based on recommendations provided in the 2011 Waste Recycling Plan and the purpose of the waste audit was to confirm the recyclable diversion rate for the Landfill and identify the amount of recyclable material not being diverted. The 2012 waste audit further confirmed the type of waste accepted and the average weight per bag of 5 kg (5.7 kg per bag during the summer.event and 4.8 kg per bag during the winter event) (WESA, 2013a). The waste audit concluded that there was a potential to divert a further 23-24% of recyclable material from the landfill. LqPage 24 BluMetric 2016Annual Site Monitoring and operations Report 160252 West Elgin Landfill Site 24 April 2017 As part of the daily records, the Municipality tracks the number of cars, trucks, and vans entering the facility to drop off waste. In addition, they also track the pick-ups from local residential communities and trailer parks. Based on the average weight per bag, per car, per truck and per van, as well as the total brought in for commercial and. residential pick-ups, the total waste brought for deposit in the West Elgin Landfill in 2016 was approximately 640 tonnes. This count is slightly less than the 790 tonnes estimated in.2015, however significantly higher than the 390 tonnes estimated in 2014. The increase is likely due to the change in operations and reporting at the landfill in 2015, and is more reflective of current conditions: Domestic waste represents greater than an estimated 99% of the waste entering the landfill. The domestic waste was delivered by commercial hauler or individual drop-off and is typically comprised of the following: • Mixed household garbage • Plastic • Glass • Aluminum and tin cans • Scrap metal • Roof shingles • Newspapers Large items such as discarded appliances, furniture, and mattresses, are collected by the haulers or delivered to the waste disposal site for recycling, re-use or deposition at the landfill. Clean wood and brush are collected in a pile to the west of the approved waste limits and burned. Commercial waste represents .less than an estimated 1% of the waste generated in the municipality. Commercial waste is delivered by commercial hauler and includes: • Paper and cardboard • Restaurant kitchen waste • Scrap metal • Plastics The change in operations at the landfill no longer allow for large quantities of recyclable material to accumulate as the bins are transferred to the London Material Recovery Facility (MRF) on a regular basis. Based on the information supplied to BluMetric by the Municipality, the West Elgin Landfill diverted approximately 191.86 tonnes of recycled material and 8,91. tonnes of organic waste to the London MRF in 2016. Approximately 23% of the total material received by the landfill in 2016 was considered recyclable. LqPage 25 BluMetric 2016 Annual Site Monitoring and Operations Report 160252. West Elgin Landfill Site 24 April 2017 5.4 FINAL CONTOURS AND SITE CAPACITY On September 13, 2016, an Unmanned Aerial Vehicle (UAV) survey was completed on site by BluMetric personnel. The results of the 2010 and 2016 survey are presented in Figures 13 to 18. Figure 13 'presents the site layout and contours resulting from the 2010 GPS survey for comparison purposes. Figure 14 presents the site layout and contours resulting from the 2016 UAV survey with the updated aerial photo. Figure 15 provides a direct elevation comparison of between the historic 2010 survey and the current 2016 survey.The colours represent areas where material was placed (see purple, blues, and greens) and where material has been removed (see red and orange areas). The calculated volume of material removed.(cut) and added (fill) between the historic 2010 survey and the current 2016 survey are shown on the table on Figure 15. The surveys identifies that the net volume added to the landfill since 2010 is 21,572 m3. The proposed final design contours are.presented in Figure 16. The final contours are-based on the local topography of the site and the estimated footprint area of 1.59 hectares. All side slopes will be constructed to a maximum 25% grade. The crown of the landfill will be constructed to a minimum 5% grade to promote surface water runoff. Figure 17 provides a direct elevation comparison of the current 2016 survey and the proposed final design. However unlike Figure.15, the purple, blue, and green colours in Figure 17 represent areas where material can still be placed } or filled (i.e. areas with capacity) and the red, orange, and yellow colours identify areas where material must be removed or cut to comply with the final. contour plan (i.e. areas where the proposed final contour is exceeded). In 1984, MOECC staff estimated the "site capacity to be 100,600 m3. (MOE 2003). Prior to this time, the site did not have an approved capacity. The GPS survey data from 2010 estimated a new total site capacity of 106,109.5 m3 as the landfill: footprint had increased. Based on the final contours plan and the updated 2016 UAV survey data, the remaining site capacity is calculated to bet 31,]90 m3 at the end of September 2016. Using the waste totals received at the landfill between October and December 2016, the remaining site capacity at the end of 2016 is 31,006 m3. This value is greater than the 20,469M3 calculated through estimations in the 2015 Annual Site Monitoring Report (BluMetric, April 2016). Note that the areas depicted in red and yellow in Figure 17 are slightly above the final design capacity (approximately 3,450 m3), however this location at the site is used for concrete debris and metal, and therefore is not attributed to landfill waste. The areas in blue and purple still have capacity remaining for waste disposal, Figure 18 shows cross sections A- A' and B-B', which are.seen in plan-view on Figures 15 and 17, The cross sections shown in red are from the 2010 survey, blue are from the 2016 survey and green are the proposed final design. LlPage 26 BluMetric 1 2016 Annual Site Monitoring and Operations Report 160252 West Elgin landfill Site 24 April 2017 Using this site capacity and based on the 2016 contours at the site, a net of 75,103 m3 of material has been placed in the landfill to date. Based on the annual waste input rate of 640 tonnes (obtained. from the Municipality), a compaction density of 0.5 tonne/m3 and a waste to cover ratio of 4:1, the annual air space utilization rate for the site is calculated to be 1,600 m3/annum. Using the estimated quantity of in-place waste, calculated utilization rates, and a projected annual population (i.e. waste) growth rate of 0.5% over the next 25 years, the estimated life of the landfill is 19 years (that is, until December 2034). Note that the estimated life is calculated based on the remaining site-capacity as determined by the UAV survey at the end of September 2016. It is noted that any estimate of remaining site life is highly sensitive to variations in waste characteristics, waste generation rates, cover material { utilization, waste compaction and recycling efforts. I 5.5 2016 SITE OPERATIONS The Hydrogeological Investigation and Design and Operations Report prepared by WESA (WESA, 2006) provides a detailed phased development plan for Iandfill operations over the site life. In 2010, clay was placed on the edge of the laneway as final cover, however no other final cover , has been placed on the landfill foot print. Interim cover is placed over the active face on a weekly basis. All locations that are not part of the active face should be covered with 300 mm of intermediate cover material as discussed in the WESA 2006 report. The Municipality has surveyed and staked the landfill extents. As per Condition 18 of the Amended ECA, cover or suitable alternative must be placed over the entire active-face at the end of every operating week. In 2016, soil cover was placed on the active face at the end of each operating day. The Hydrogeological Investigation and •Design and Operations Report prepared by WESA (WESA, 2006) outlines the requirement for active face operations at the landfill. The active face should be kept to a maximum width of 10 m wide. The height of the active face should be the shorter of 1.5 m or the distance to the final waste contour. Site inspections in 2016 indicate that the active face is within the 10 m width requirement and the height is less than the 1.5 m recommendation. Site inspection forms are provided in Appendix G. L1Page 27 BluMetric 2016 Annual Site Monitoring and Operations Report 160252 West Elgin Landfill Site 24 April 2017 The natural surface water drainage at the site is-controlled by the low topographic relief. There are no on-site drains and little evidence of surface water ponding or channels identified during BluMetric's site visits. The Municipality of West Elgin purchased CAZ both south and east of the landfill in which portions of the property comprise a Provincially Significant Wetland (PSW). The landfill is situated on a local topographic high and therefore surface water run-off has not been a problem. According to the Municipality, the site did not have concerns associated with litter, noise, dust, odour, or vectors in 2016. The site currently maintains a record of complaints received about the site or any environmental emergency situations that occur at the site at the local municipal offices..There were no complaints in the log for 2016. 5.6 CHANGES TO OPERATIONAL PROCEDURES AND INFRASTRUCTURE The Municipality took over operations of the West Elgin Landfill in 2015. The site layout was also modified in 2015 in such a manner that the requirements of the recyclable receiver are met (see Figures 2 and 3). All recyclables and waste brought to site are placed in the appropriate bins located on the transfer station. The recyclable handling areas were moved in an effort to: • Allow better promotion of separating Recyclable and Waste (including better signage and bin storage); and • Provide better access control to the landfill at the entrance and limit the access to the face of the landfill. The Municipality is currently a member in the London MRF, and only requires .two separated recyclables streams: 'fibres and mixed recyclables, including glass, plastic and metals. The Municipality maintains the right to decide where recyclables are taken following collection. Should the London MRF cease to offer a viable solution, temporary storage will be maintained onsite until an alternate is established. Additionally a request was made to the MOECC in the form of an amendment to the ECA (WESA, 2015a) to collect waste tires and electronic waste for temporary storage prior to removal from site for ultimate disposal and/ or recycling. The location for collection of these items is adjacent to MW6. L1Page 28 BluMetric 2016 Annual Site Monitoring and Operations Report 160252 West Elgin Landfill Site 24 April 2o17 6. RECOMMENDATIONS The recommendations derived from 2016 annual site monitoring and operations for the West Elgin Landfill site are outlined below. In general, the recommendations for the Annual Site Monitoring and Reporting and Site Operations are consistent with those from the previous annual reports. 6.1 ANNUAL SITE MONITORING AND REPORTING 1. Background water quality analyses should continue to be conducted at MW14 for the purpose of updating the RULs for the site. 2. The site groundwater monitoring network should be sampled in the spring and fall each year for a full set of parameters, as listed in Tables 3 and 4 of this report, to establish site conditions. 1 By no later than April 301h, 2018, and by. April 301h of every year thereafter a site operation and environmental monitoring report will be prepared and submitted to the Ministry of the Environment. This recommendation is outlined in the. provisional Certificate of Approval for this site. 4. Before the Spring 2017 sampling event, trigger well MW19 should be decommissioned and replaced by a licensed well technician, and sampled during the Spring 2017 event to confirm the absence/presence of leachate impacts at the site boundary. 5. Following the 'Spring 2017 sampling event a review of results from MW12 should also be completed to confirm the resultant decision of the Tier 2 Assessment presented within this report. 6.2 ANNUAL OPERATIONS REPORT The design and operations recommendations made by BluMetric as part of the Hydrogeo[ogical Investigation and Design and Operations Report (WESA, 2006) should be implemented to minimize any leachate impacts. Recommendations areas follows; i. The landfill site should continue to maintain a record of daily site operations, monthly site inspections conducted by a trained person, all occurrences of receipt of unacceptable waste, and complaints received about the site or any environmental emergency situations that occur at the local municipal offices. In order for the landfill site to be in compliance with the Amended ECA, these records containing the information specified in in the ECA must be maintained.' L1Page 29 BluMetric j 2016 Annual Site Monitoring and Operations Report 160252 West Elgin Landfill Site 24 April 2017 2. The site operator should continue to use the delineated landfill footprint to ensure operations adhere to the detailed phased development plan and active face operations as provided in the Hydrogeological Investigation and Design and Operations Report (WESA, 2006). 3. Bins used to collect recyclables must be kept in good condifion without leaks. 4. As per Condition 18 of the Amended ECA, daily cover must be placed over the entire active face with a minimum thickness of 150 mm of soil cover at the end of every operating day. As stated, a tarp can be used as an alternative and the Municipality should continue its efforts in utilizing this tarp. Final cover should be placed over the areas where the waste footprint is within the 30 m buffer area. Respectfully submitted, BluMetric Environmental Inc. " L 0 ,,� r' bad Ar Vaid hi Jadeja, B.A.Sc., P.Eng. 0 mil UEMW �r Env_ ironmental Engineer •, . � a aTAVO i S'rana Scholes, B.A.Sc., P.Eng. (Ian Macdona , M.Sc., P.Geo. Senior Environmental Engineer Senior Hydrogeologist LqPage 30 BluMetric The Municipality of West Elgin TO: MAYOR AND COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: MAY 11, 2017 SUBJECT: SITE PLAN APPROVAL FOR 5005 HOLDINGS INC. (PETER SOOS) RECOMMENDATION: THAT Council of the Municipality of West Elgin APPROVE the Site Plan Agreement for 5005 Holdings Inc. to construct a microbrewery, legally described as South Part of Lot 19, Concession 12 (being Parts 1 to 3 on RP 11 R-3048), Municipality of West Elgin ; and, THAT Council authorize the CAOIClerk and Mayor to execute the agreement with the owner on behalf of the Municipality. DISCUSSION: 5005 Holdings Inc. (c/o Peter Soos) has submitted an application for site plan approval to construct a microbrewery establishment at the above noted property. The site plan approval is required as this is a commercial operation (see attached Schedule `B' — Site Plan). A zoning by-law amendment to permit the mircrobrewery establishment came into effect on December 22, 2017. The application was circulated the County of Elgin Engineering Services Department as they were the only agency during the zoning by-law amendment process that expressed an interest in reviewing and commenting on the agreement. The County of Elgin Engineering Services Department has provided their comments and the owner have been made aware of them. Municipal staff has provided comments on the agreement and revisions have been made to the agreement. There are no further concerns from agencies or from Municipal staff. Due to concerns from neighbouring property owners at the public meeting for the zoning by-law amendment, Council agreed to invite those who signed the public registry to be notified of Council's consideration of the agreement and be provided an opportunity to review the agreement. Respectfully Submitted, Reviewed by: Heather James, MCIP, RPP Re Gawley, C.P. ., C.G.A. Planner 6.A. 00 - Clerk SCHEDULE 'B' —SITE PLAN � � t7 DO HOMO A [ m Y all L +�B R. lY �ql�IQ IIY��II■ � 1 �� � � 1 ' rr Lo Ci .��w��P:I:e�YaI 0� � $1 a ¢err !! 1 3 Y 1 F 1 1 r n ICI I ro �= 7 +�/t�•5'sr,-NriY:+r,�i'7 %Y:i�', ' l'�r a j Q a� Oil y M r Lu ku g yy1 - �➢ � &a � qp � � lti � �� P •. a% � e � � Sg 8 a Q = � p } _ $ r8a a e a p 4dB � �@ pE r �S a n ' $ ° $ $ A$ f dgtleev aE$$pa �a° % 1 $ I{ EB�a n lilt b, 4 W a � g �� ggaE �p� ° _ $ aim fill a L: W Ila cr � � � r� d ua g@ r 7 1 t 4r ���. r Y i ygi �! �$� �tf � q•���W � � ���ilk i S g��W � I:IR � IL AN L C e 1 ' e .—.011 Oil SERVICEON/TINVTOTS PAGE 01 T;ny Tots Co-operative Nursery School 217 Furnival Rd, Box 539, Rodney, on NOL 2CO Phone: 519785-2164 Fax : 519-755-1833 `p Email: ttcris bellnet.ca Website: wWw.ttcns.ca Find us on facebook! co•o�Fri�E wrSily R� May 3,2017 reLC:r� Municipality of West Elgin �F�t���n Rodney, ontarioi~ � Des rCouncil Members: I Tiny Tots will be holding their 29s1%annual Trike-a-thon on Saturday,May 27E",2017, The members would like to hold the event in the Municipal Parking Lot between Tiny Tots and the old V&S Stedman store from 7:00 a.m. until 1:00 p.m. Therefore,we would like to request the use of the Municipal Parking lot on Saturday,May 27th.We would also like to request some kind of barriers/pylons to be placed at the curb from Stedmans to the old Sears/Villager location to help prevent children from going on the street.We have arranged our set-up to keep the event as close to Tiny Tots as possible. In the event of rain,we would like to request the use of the Recreation Centre for the same time frame. Thank you for your time and consideration in this matter. Your continued support is greatly appreciated. Sincerely, Shelley Snhith, R-E.C.E. Director Tiny Tots to-op Nursery School a5/U:V2U11 13:3b bl'J(bbl 833 5ERVICEON/TINYTOTS PAGE VZ Tiny Tots CO-operative Nursery School 217 FurnWall Rd, Box 539, NOL ZCO Rodney, On �+ Fax : 519-785-1833 w Phone. 519-785-2164 Email: ttcns bellnet.ca `""r"4':Vff—01'",'6°` w.ttcns.ca 1Nebsite: ww May 3,2017 Dear West Elgin Council: Annual T he members of Tiny Tots Co-operative Nursery School of Aidborough Inc. are holding th irrent and we Trike-A-Than on Saturday May 270,2o1 y. This is the 29th year we have been hosting are really excited to have reached this milestone. uccess event a The purpose of this letter is to respectfully request your assistance in making this Yea fi day 5 to the by donating a Family Season pass to the West Elgin pool(value$160)and one week o Y P West Elgin Day Camp(value Sso). We appreciate your consideration of our request and assure you that any support that you can provide will be greatly appreciated. Sincerely, h�ii�fi�f7 'i•� �rN s+.c;ra Trin Hill I' Cl l7 Board of Directors ! .ITT Tiny Tots Co-operative Nursery School of Aldborough Inc. ~ D From: Sent: Thursday. Mav 04, 2017 4:25 PM To: Subject: FW: Optimist Club of West Lorne's 22nd Annual Car Show From: Kelly Brasil [maiito:kelly 13630Photmail.com] Sent: May-04-17 4:23 PM To: westelginOwestelgin.net Subject: Optimist Club of West Lorne's 22nd Annual Car Show May 4, 2017 Municipality of West Lorne Once again the Optimist Club of West Lorne is sponsoring the annual Car Show on July 2, 2017 at Miller Park in West Lorne. In the past you have kindly allocated $300.00 to this project. We would sincerely appreciate your k financial assistance again this year. Without your help we could not afford to do this event. Respectfully yours Kelly Brasil Optimist Club of West Lorne Inc. i i Ll it Municipality of West Elgin April 2107 Weekend Fair letter of Request. I am writing this letter on behalf of the Rodney Aldborough Agricultural Society.This year was our 163rd fair. We not only provide a weekend of affordable fun family entertainment, but we also celebrate our community including our agricultural roots. In previous years the Municipality has covered the cost of numerous expenses that we incur over the weekend.Asa not for profit volunteer organization we have a small operating budget and are very grateful for all your continued support financially and physically with help from parks and rec and the roads department. We are hoping you can help us again this year with the success of this event and support us with this donation.The Fair Board will send the bill for the cleaning as you already receive the bill for the lights and the porta-johns. We are aware that parks and rec order the porta-johns and the generator lights.As well as clean the rec centre and the pool washrooms. Pius our added cost of cleaning all weekend long. Overall this adds up to over$4000. But we also are very aware of the additional cost of ground clean-up and track preparation and repair before and after the fair. Thank you for making this weekend a success! As it has been a tradition in our community for 163 years; and hopefully will continue for many more...This year many changes await us in the future and we are diligently planning on new fundraising tactics to help raise money so we can continue to offer agricultural fun, affordable'and family weekend to our community. Thank you for your support, Melanie Mcleod RAAS President ,UNIC1cRLtTY C�411E5i ELG !H PtFCEI�!!=P l 2017 T, MLIJAH E 91AN ORTHODOX CHURCH "94 GRAHAM RD0 WEST LORNEw ONTARIO NL 2P May 8, 2017 TO WHOM IT MAY CONCERN: This is a formal notification about the festivities at St. Ilijah Serbian Orthodox Church in Eagle, Ontario. On Sunday, August 6, 2017, there will be a church service commemorating the Patron Saint followed by a "celebration picnic" involving a luncheon and some music until 8pm. During the picnic alcoholic beverages will be available. If you have any questions, please do not hesitate to call me at 519-851-6619, you can also email me - agerovich@xolornet.ca Sincerely, Alex Perovich Treasurer- St. Ilijah Serbian Orthodox Church 24249 Marsh Line West Lorne, Ontario NOL 2PO b - � From: Sent: Tuesday_ Mav 09. 2017 7:1U AM To: Subject: FW: AED Fund Raiser From: laurie sura Sent: May-06-17 5:57 PM. Subject: AED Fund Raiser On behalf of the WESS Parent Council; I would like to thank the West Elgin Community, Alumni, Teachers,Staff and Students for their overwhelming generosity in helping us raise money for a defibrillator for WESS and any extra monies will be put towards difibrillators for APS and Dutton/Dunwich. An extra special thank you to Jim and Ibby Ruttle and Jean Geor"gevich for the overwhelming generosity. You will always hold a special place in my heart. Laurie Sura f l i �-:7 0. The Middlesex Hospital Alliance Four Counties Health Services Site CELEBRATES OUR 50TH ANNIVERSARY SAVE THE DATE & HELP US CELEBRATE Since opening our doors 50 years ago, Four Counties continues to support our surrounding communities by providing excellent health care close to home. Please join us on June 9th & 10t�' as FCHS proudly celebrates its 50 " anniversary by recognizing our past, present, and future, and celebrating our vibrant communities. There will be activities for people of all ages. Event Details Friday June 91h 10AM-413M Celebrating our Past; Hospital Tours (10am-4pm), Auxiliary Strawberry Social (1-3pm), Vintage Car Show(2-6pm), Staff, Volunteer & Physician Reunion (3-6pm) Saturday June 101h 10AM-413M Celebrating our Communities and our Future; Hospital Tours, First Responders including ORNGE & Demonstrations, DJ, Children's Fun Fair, Contests, Time Capsule Ceremony (loam-4pm), Glencoe Lions Club BBQ (1130am-130pm) and much more. Event Location Four Counties Health Services 1824 Concession Drive, Newbury, ON For more information please contact iackie.herdman @mha,t�h.ca or call (519) 693-7111 Ext 2414 R��BIOFB��ST�Gry APp 201/ Es�br�� REPORT TO COUNTY COUNCIL _ FROM: Peter Dutchak, Deputy Director of Engineering Services DATE: March 30, 2017 SUBJECT: Reduced Speed Zone and Community Safety Zone By-law Amendments INTRODUCTION: Council has directed staff to implement 40km 1h reduced speed zones and Community Safety Zones (CSZs) at ten locations adjacent to schools along County roads as requested by local municipalities. A few other reduced speed zone areas require revision or incorporation into the new by-law. This report presents the amended by-laws to Council for their adoption. DISCUSSION: " h Municipalities have responded to Council's request with their preference as to which schools located along County roads should be signed as 40km/h zones and have CSZ designations. Ten new 40kmlh reduced speed zones and CSZs have been identified in the by-laws. Remaining schools along County roads are signed as 50km/h zones. New 40km/h speed zones and Community Safety zones have been established at approximately 150 metres in advance of the school property frontage in either direction or to the nearest intersection. Community Safety Zones will be in effect from September 1St to June 30th annually. Once the by-laws are approved by Council, signage can be installed. Signage is planned to be installed in June by the County's contractor. If any municipality wishes to install signage sooner with their own forces, the County will provide the required signage materials and layout locations upon request. The reduced speed zone by-law also includes many changes to the 50kmlh and 60km/h schedules (identified in bold text). Most of these changes were as a result of accommodating the new 40km/h zones within existing 50km/h and 60km/h zones. However, there were also some other amendments to the by-law and as follows: Wonderland Road —The formal adoption of Wonderland Road (Elgin County Road#29) is underway and one of the by-laws requiring revision is the reduced speed zone by-law. The existing 40km1h and 60km/h speed zones on Wonderland Road have been included in the County's by-law. Heritage Line —The existing 50km/h speed zone on Heritage Line (Elgin County Road #38), east of Plank Road, has been extended 290 metres to recognize new buildings and an extension of the "built up" area. ii Dexter Line—The existing 50km/h zone has been reduced west of Port Bruce now that the new road has been constructed and sharp curves necessitating the speed reduction have been eliminated. F'urnival Road (at Johnston Line) and Cul[oden Road {at Best Line)— Re duced speed zones on these roads were previously approved by Council with amending by-laws, and this new by-law incorporates previous amendments. CONCLUSION: New reduced speed zone and Community Safety Zone (CSZ) by-laws have been prepared to include new 40km/h speed zones and CSZs next to ten schools along County roads. The new reduced speed zone by-law also includes other amendments as described in this report. Road signage is anticipated to be installed in June. Municipalities may install signage sooner with their own forces. The County will supply all sign materials and provide layout locations upon request. RECOMMENDATIONS: THAT By-Law 17-11, being a by-law to authorize speed limits, and By-Law 17-12, being a by-law to designate Community Safety Zones be adopted; and, THAT the OPP be circulated a copy of these by-laws. All of which is Respectfully Submitted Approved for Submission Peter Dutchak Mark G. McDonald Deputy Director of Engineering Services Chief Administrative Officer i 'NI.- lodm /F1 ElginCbuxifry 1 April 21, 2017 guar ppg OFwESrsLG1A1 c�IVI! APR 2 2017 Commander Brad Fishleigh Elgin O.P.P. Detachment 42696 John Wise Line St. Thomas, ON N5P 3S9 Dear Commander: Please be advised that Elgin County Council adopted By-Law 17-11 "Being a By-Law to I Authorize Speed Limits„ n and By-Law 17-12 Being a By-Law to Designate Community Safety Zones on County Roads at its meeting held on April 11, 2017. By-Law 17-12 implements Community Safety Zones (CSZs) at ten locations adjacent to schools along County roads as requested by local municipalities. By-Law 17-11 implements 40km/h zones as well as several previously amended speed zones (Furnival Road, Culloden Road, Heritage Line, Dexter Line) into a revised by-law. In addition this by-law includes newly adopted 40km/h and 60km/h zones on Wonderland Road. A copy of the report titled "Reduced Speed Zone and Community Safety Zone By-law Amendments” and copies of By-Laws 17-11 and 17-12 are attached for ease of reference. If you have any questions please contact Peter Dutchak, Deputy Director of Engineering Services (pdutchakCa�.elgin.ca). Yours truly, k_wcub/��� � Katherine Thompson, Marketing and Communication Coordinator Enclosure cc Peter Dutchak, Deputy Director of Engineering Services Elgin Municipalities county of Elgin Administrative Services 450 Sunset Drive St.Thomas,ON N5R 5V1 Phone:519-631-1460 vmmalgincounty.ca 0 0 COUNTY OF ELGIN A� By-Law No. 17-11 � 8 10, "BEING A BY-LAW TO AUTHORIZE SPEED LIMITS" WHEREAS pursuant to Section 128(2) of the Highway Traffic Act, being Chapter H.8, R.S.O. 1990, as amended, the council of a municipality may by by-law prescribe a different rate of speed for motor vehicles driven on a highway or portion of a highway under its jurisdiction than is prescribed in Section 128(1 a); and WHEREAS it is deemed expedient that the speed limit for motor vehicles on certain highways in the County of Elgin be different from the rate as set out in said Subsection (1.a). NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT when any highway or portion of highway set out in Schedules"A", "B"and "C", appended hereto, is marked in compliance with the regulations under the Highway Traffic Act the maximum rate of speed thereon shall be the rate of speed prescribed in the Schedule. 2. THAT the penalties provided in Section 128(14) of the Highway Traffic Act shall apply to offences against this by-law. 3. THAT this By-Law shall become effective once signage setting out the speed limit has been duly posted. 4. THAT By-Laws No. 1532, 16-20, 16-29, 16-30 and any by-law inconsistent with this by-law be and the same are hereby repealed. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 11th DAY OF APRIL.2017. Mark G. McDonald, rant Jones, Chief Administrative Officer Warden -2- SCHEDULE"A" By-Law No, 17-11 MAXIMUM RATE OF SPEED 40 KILOMETRES PER HOUR Road Section Description 15 A From the West property limits of John Street for a distance of 360 metres west. 19 A From the south property limits of Heritage Line for a distance of 475 metres south. 19 8 From 35 metres north of the north property limits of Jackson Line for a distance of 350 metres south. 20 A From 40 metres north of the north property limits of Warren Street for a distance of 470 metres south. 27 A Starting 905 metres from the south west property limits of Quaker Road for a distance of 470 metres west. 29 A From the north property limits of County Road#52 for a distance of 950 metres north. 42 A From the east property limits of Robinson Street for a distance of 517 metres east. 43 A From the north property limits of Calton Line for a distance of 245m norther) . 44 A From the west property limits of Highway#3 for a distance of 590 metres west. 73 A From 175 metres south of the south property limits of Highway#3 for a distance of 380m south. 74 A From the northern property limits of Highway#3 for a distance of 520 metres north. -3- CHIED1 ILE"B" �7{J�IG V F o By-Law No. 17-11 MAXIMUM RATE OF SPEED 50 KILOMETRES PER HOUR Road Section Description 2 A From 1250 metres east of the south west property line of County Road 76 1827 metres west of the south east property line of County Road 76. 3 A From the west property line of Highway 4 west 432 metres. 4 A From the south property limits of Bridge Street to 1692 metres north. 4 B From the west property line of County Road 20 to the west property line of County Road 4. 8 A From 384 metres south of the north property line of County Road 13 to 1285 metres north of the north property line of County Road 13. 8 B From 814 metres south of the south property line of County Road 3 to 437 metres north of the south property line of County Road 3. 13 A From the east property line of County Road 8 to 1264 metres east. 15 A From County Road 8 to John Street. 15 B From 360 metres west of John Street,west to County Road 2. 16 A From 490 metres west of the west property line of County Road 20 to 456 metres east of the west property line of County Road 20. 16 B From 64 metres east of the east property line of Lyle Road to 716 metres east of the east property line of L le Road. 18 A From 630 metres east of the east property line of Lawrence Road to 203 j metres east of the east prope&line of Lawrence Road, 19 A From 430 metres south of the north property line of County Road 44 to 334 metres north of the north property line of County Road 44. C 19 B From the south property limits of County Road 38 for a distance of 866 metres north. 19 C From 475 metres south of the south property line of County Road 38 for a distance of 353 metres southerly. 19 C From 1100 metres south of the south property line of County Road 41 to 766 metres north of the south property line of County Road 41. 19 D From the south property line of County Road 142 to the west property line of County Road 19. 20 A From 933 metres north of the north property line of County Road 3 to 360 metres south of the north property line of County Road 3. 20 B From 775 metres north of the north property line of County Road 16 to 393 metres south of the north prqR2rt y line of County Road 16. 20 C From the north property limits of County Road 4 to 470 metres south of the north property limits of County Road 21. 21 A From the east property line of County Road 20 to the west property line of County Road 4. 23 A From a point 510 meters north of the north property limit of County Road 23 northerly to the south property limit of County Road 24 for a distance of 786 meters. 23 B From the east property llne of County Road 4 to the east property line of -County Road 23. 24 A From the north property line of Hale Street to the west property line of County Road 24. 24 B From the north limits of Hale Street to the west limit of Dexter Line. 24 C From the north limits of Colin Street to the South limits of Catfish Creek. 24 D From the west property line of County Road 73 to 825 metres west. 25 A From the City of St. Thomas limits to the south property limits of Highway 3. 26 A From the east property line of County Road 25 to the City of St.Thomas limits. 27 A From the west property line of County Road 36 (south side)to 905 metres west. -4- Road Section Description 28 A From the north property line of County Road 56 to the south property line of Highway 3. 34 A From the west.property line of County Road 74 to 816 metres west. 36 A From 665 metres north of south property line of County Road 36 to 395 metres south of the south propeqy line of County Road 36. 37 A From the east property line of County Road 74 to 640 metres east. 37 B From the southeast property line of Counly Road 47 to 493 metres east. 37 C From the southwest property line of County Road 47 to 436m west. 38 A From 1815 metres east of the east property line of County Road 19 to 850 metres west of the east proRerty line of CounN Road 19. 38 B From 495 metres west of the east property line of County Road 43 to 127 metres east of the east property line of County Road 43. 39 A From south property line of County Road 42 to the southern limits. 40 A From 686 metres south of the south property line of County Road 45 to 537 metres north of the south property line of County Road 45. 40 B From the south property line of County Road 52 to 1100 metres south. 41 A From the north property line of Front Street northerly 183 metres and from the west pr oe line of Main Street westerly 492 metres. 42 A From east property line of County Road 19 to 760 metres east. 43 A From 531 metres north of the north property line of County Road 45 for a distance of 286 metres south. 43 B From the north property limits of County Road 45 for a distance of 390 metres south. 43 C From the south property line of County Road 38 to 440 metres south. 44 A From 590 metres west of the west property limits of Highway#3,west to Couny Road 46. 45 A From 647 metres west of the west property line of County Road 43 to 300 metres east of the west property line of County Road 43. 45 B From the east property line of County Road 40 to 959 meters east. 47 A From the south property line of County Road 37 to 431 metres south. 48 A From the east property line of County Road 25 to 625 metres east. 49 A From the north property line of County Road 52 northerly a distance of 814 meters. 50 A From the south property line of County Road 19 to the north property Tine of County Road 142. 52 A From 1096 metres west of the east property line of County Road 40 to 512 metres east of the east property line of County Road 40. 53 A From the west property line of County Road 73 to the west property line of Elm Street. 53 B From the north property line of Highway 3 to the north property line to Beech Street. 56 A From the south property line of the City of St. Thomas limits to 855 metres east. 73 A From the north property line of County Road 53 northerly to 700 metres. 73 B From the west property line of Levi Street to 1090 metres north of the north Propertv line of County Road 24. 73 C From 530 metres south of the south property line of County Road 42 to 517 meters north of the south property line of County Road 42. 73 D From the south property line of Highway#3 to 175 metres south. 73 E From 855 metres south of the south property limits of Highway#3 for a distance of 1112 metres south. 73 E From the north property limits of Highway#E3 to 1500 metres north. 74 A From 520 metres north of the north property limits of Highway#3 to 320 metres north. 74 B From 91 metres south of the south property limits of County Road 34-16 1529 meters north. 76 A From the south property line of County Road 2, 1650 meters south,to the north limits of Marsh Line. 76 B From the north property line of County Road 2 to 708 metres north. 103 A From 1493 metres north of the south property line of County Road 104 to 1847 metres south of the south ro ert line of County Road 104. 103 B From 117 metres south of the south property line of Gray Line. 104 A From west property line of County Road 103 to 610 metres west. SCHEDULE "C" By-Law Flo. 17-11 MAXIMUM RATE OF SPEED 60 KILOMETRES PER HOUR Road Section Description 2 A From north-east prope rt line of County Road 103 to 606 metres east. 2 B From the west property line of County Road 8 westerly 870 metres. 3 A From 337 metres west of the west property line of County Road 76 to 338 metres east of the west property line of Count Road 76. 3 B From 483 metres east of the east property fine of County Road 8 to 550 metres west of the east property line of County Road 8. 3 C From 550 metres east of the east property line of County Road 20 to 508 metres west of the east property line of County Road 20. 4 A From 140 metres south of south property line to County Road 45 to south of City of St. Thomas limits. 4 B From the south property line of Highway 3 to 400 metres south. 7 A From the south property line of Counly Road 6 to 154 metres south. 7 B From the south property line of County Road 6 to 332 metres north. 14 A From 675 metres north of the north property line of Sixth Line to 32 metres south of the north property line of Sixth Line. 14 B From south west property line of County Road 3 north 440 metres to 805 metres south of the south west pro e line of County Road 3. 18 A From 400 metres west of the centre of the main entrance to Green Lane Landfill to 400 metres east of the entrance,being a total distance of 800m. 19 A From 35 metres north of the north property limits of Jackson Line for a distance of 300 metres north. 19 B From 315 metres south of the north property limits of Jackson Line for a distance of 300 metres south. 22 A From the south property line of Count Road 27 to 770 metres south. 23 A From a point 510 metres north of the north property line of County Road 23 northerly to the south property limit of County Road 24 a distance of 786 metres. 24 A From the east property limits of County Road 23 to 400 metres east. 27 A From 744 metres east of the east property line of County Road 4 to 3326 metres west of the east pjopert line of Count y Road 4. 27 B From 70 metres east of the south-west property line of County Road 22 westerly 259 metres. 27 C From 1375 metres west of the south-west property limits of County Road 36 south side for a distance of 300 metres west. 28 A From the south property line of County Road 56 to 810 metres south. 29 A From 950 metres north of the property line of County Road 52 northerly for 2378 metres to Southminster Bourne. 35 A From 517 metres north of the property line of Glencolin Line to 923 metres north of the north property line of Glencolin Line. 35 B From the north-east property line of Highway 3 to 902 metres north. 35 C From the south_property line of Highway 3 to 752 metres south. 37 A From 578 metres east of the east property line of County Road 73 to 450 metres east. 40 A From south property line of Highway 3 to 400 metres south. 42 A From east property line of County Road 73 to 445 metres east. 44 A From west property line of County Road 19 to 784 metres west. 45 A From 223 metres south east of the east property line of Springwater Road to 294 metres west of the east property line of S rin water Road. 45 B From the east property line of County Road 40 to 959 metres east. 45 C From 177 metres west of the west property line of County Road 43 to 2450 metres east of the west property line of County Road 43. 45 D From the west property line of County Road 4 to 637 metres west of County Road 4. -6- Road Section Description 46 A From 500 metres south of the south property line of Best Line to 235 metres north of the south property line of Seat Line. 46 i B From 100 metres south of the south property limits of County Road 44 to 400 metres north of the north property limits of County Road 44. 48 A From 317 metres east of the east property line of County Road 73 to 335 metres west of the east propeqy line of County Road 73. 48 B From the southwest property line of County Road 25 to 601 metres west. 52 A From 225 metres west of the north west property limits of County Road 35 to 517 metres east. 57 A From the east property line of County Road 4 to the City of St. Thomas limits. 73 A From 270 metres south of the north property line of County Road 48 to 691 metres north of the north property line of County Road 48. 73 B From 326 metres south of the south property line of County Road 42 to 317 metres north of the south property line of County Road 42. 74 A From 169 metres south of the south east property line of Mapleton Line to 778 metres north of the south east property line of Mapleton Line. 76 A From the north limits of Marsh Line south 1,049 metres. 103 A From 237m south of the south property limits of Johnston Line and extending north along Furnirral Road for 420m. { COUNTY OF ELGIN By-Law No. 17-12 "BEING A BY-LAW TO DESIGNATE COMMUNITY SAFETY ZONES ON COUNTY ROADS" WHEREAS pursuant to Section 214.1(1) of the Highway Traffic Act, R.S.O. 1990, Chapter H.8,the council of a municipality may by by-law designate a part of a highway under its jurisdiction as a community safety zone if, in the council's opinion, public safety is of special concern on that part of the highway; and WHEREAS it is deemed desirable to designate community safety zones on certain County Roads; and, WHEREAS Council did pass By-Law 08-31:and Amending By-Law 10-04 designating Community Safety Zones; and, WHEREAS said zones require further updating and refinement. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: I 1. THAT the highways or parts of highways under the jurisdiction of the County of Elgin as set out in Schedule"A"appended hereto are designated as Community Safety Zones. 2. THAT By-Law No. 08-31 and 10-04 be hereby repealed. 3. THAT this bylaw shall become effective upon passing, but not before signs designating a Community Safety Zone have been erected. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 11TH DAY OF APRIL 2017. Mark G.McDonald; Grant Jones, Chief Administrative Officer. Warden. 3. SCHEDULE "A" By-Law No. 17-12 COMMUNITY SAFETY ZORES County From To Hours Days Months Road Number and Name 8 73M south of 1082M north of 8:00 a.m. Monday January to June - Currie Road south property the south to to and Main Street limit of property limit of 5:00 P.M. Friday September to Shackleton Line Shackleton Line December 15 West property South limit of 8:00 a.m. Monday January to June Miller Road limit of Currie Lions Road to to and Road 5:00 P.M. Friday September to December 19 60M south of the 760M south of 8:00 a.m. Monday January to June Plank Road south property the south to to and limit of Heritage property limit of 5:00 p.m. Friday September to Line Heritage Line December 19 90M north of the 600M south of 8:00 a.m. Monday January to June Plank Road north property the north to to and limit of Jackson property limit of 5:00 p.m. Friday September to Line Jackson Line December 20 100M south of 396M south of 8:00 a.m. Monday January to June Carlow the north the north to to and Road property limit of property limit of 6:00 p.m. Friday September to Warren Street Warren Street December 27 682M west of the 1662M west of 8:00 a.m. Monday January to June Sparta Line southwest the southwest to to and property limit of property limit of 5:00 p.m. Friday September to Quaker Road Quaker Road December 52 20M west of west 390M east of the 8:00 a.m. Monday January to June Ron McNeil property limit of west property to to and Line Mill Street limit of Mill Street 5:00 p.m. Friday September to December 40 South limit of Ron 150M south of 8:00 a.m. Monday January to June Springfield McNeil Line the south to to and Road property line of 5:00 P.M. Friday September to Ron McNeil Line December 42 125M east of the 586M east of the 8:00 a.m. Monday January to June Lakeshore east property east property to to and Line limit of limit of 5:00 p.m. . Friday September to Robinson Street Robinson Street December 43 North property 360M north of 8:00 a.m. Monday January to June Richmond limit of Calton the north to to and Road Line property limit of 5:00 p.m. Friday September to Calton Line December 44 West property 660M west of 8:00 a.m. Monday January to June Eden Line limit of Highway the west to to and #3 property limit of 6:00 p.m. Friday September to Hi hwa #3 December 73 South limit of Pine South limit of 8:00 a.m. Monday January to June John Street Street Clarence Street to to and 5:00 p.m. Friday September to December 74 The north 980 M north of 8:00 a.m. Monday January to June Belmont property limits the north to to and Road of Talbot Line property limits 5:00 p.m. Friday September to of Talbot Line December Municipality of Chatham-Kent Infrastructure and Engineering Services Engineering and Transportation Division To: Mayor and Members of Council From: Mark Ceppi, Engineering Technologist Date: February 21, 2017 Subject: Off-road Vehicles Trial By-law Evaluation and Extension Recommendations It is recommended that; i 1. The Off-road Vehicles By-law 21-2016 be amended to extend the expiry date to May 9, 2017. 2. Administration be directed to prepare, prior to May 9, 2017, a new temporary Off-road Vehicles By-law, with modifications to the current by-law as follows: a. An expiry date of October 31, 2019. b. Restrict ORVs from the urban areas described in the Chatham-Kent Official Plan as the: i. Primary Urban Centres known as Blenheim, Chatham, Dresden,. Ridgetown, Tilbury, Wallaceburg and Wheatley. ii. Secondary Urban Centres known as Bothwell, and Thamesville. c. Restricted roadways identified as unreasonable barriers be reviewed for establishing crossing routes. d. Duart Road and Turin Line be removed from the restricted list. Background In the Province of Ontario the use of off-road vehicles off-highway is regulated by the Off-Road Vehicles Act, R.S.O. 1990 and on-highway by the Highway Traffic Act, R.S.O. 1990 and Regulation 316103 (Operation of Off-road Vehicles on Highways). All-terrain vehicles (ATVs) are one of many off-road vehicle class types that are regulated by this legislation. The Highway Traffic Act, R.S.O. 1990 (HTA) prohibits the use of off-road vehicles on all highways with some exceptions. These exceptions include driving directly across a highway, use of off-road vehicle for agricultural purposes, animal trapping, and specific public works functions. Municipalities may also pass by-laws permitting specified off- road vehicle classes on highways, or part of the highway, during specified months and Off-road Vehicles Trial By-law Evaluation and Extension 2 hours. The HTA further provides rules of the road regulations in regards to operating off- road vehicles (ORVs) on highways. On December 7, 2015, Council passed a motion directing administration to draft an off- road vehicle by-law which would be implemented for a one year trial period. The motion also directed administration to evaluate the merits of the by-law at the end of the trial period. The Off road Vehicles By-law 21-2016 (Appendix A)was presented to Council on March 7, 2016 and was approved. By-law 21-2016 permits the use of ORVs on Chatham-Kent highways subject to the following general provisions; • Operators must comply with all Highway traffic Act, R.S.O. 1990, Off-Road Vehicle Act, R.S.O. 1990, and Compulsory Automobile Insurance Act, R.S.O. 1990 statutes and regulations. • ORVs shall not be permitted on highways described in By-law 21-2016 as restricted. • ORVs shall only be operated during the day from one half hour after sunrise to one half hour before sunset. In addition, Off-road Vehicle By-law 21-2016 was enacted with an expiry date of March 7, 2017. Comments The evaluation of the Off-road Vehicle By-law trial period consists of information and comments gathered from various Municipality of Chatham-Kent departments, private stakeholders, and the general public through an internet based survey. Chatham-Kent Police Services Report Chatham-Kent Police Services (CKPS) provided a year-end report (Appendix B) for ORV incidents during the year 2016. This report provides a year to year comparison of collision statistics involving ORVs, as well as six other policing activities, from before the by-law was implemented and after. Table 1 summarizes the seven categories compared in the report. Table 1: ATVIORV Activity Year to Year Comparison Incident Details 2015 2016 . Differential Calls for Service 52 92 +40 Involved Collisions 7 5 -2 Failed to Locate 25 54 +29 Cleared by Caution 19 22 +3 Failed to stop for Police 0 7 +7 HTA/b -law Charges 8 22 +14 Criminal Charges 0 22 +22 Off-road Vehicles Trial By-law Evaluation and Extension 3 As shown in Table 1, policing activities for ORVs in Chatham-Kent has increased in all but one category. The report also contains comments from the Chief of Police representing the CKPS position on the by-law. In the interest of public safety, CKPS want to see ORV use limited to rural area highways.Y s Allowing ORVs tooperate in urban areas creates a higher probability of collisions involving other motorists and pedestrians. Also, ORVs are designed for off-road use and are therefore not suitable for roadway operation. CKPS will continue to actively enforce the applicable by-laws and statutes as well as educate the community through interaction, social media, and by working with local riding groups and enthusiasts such as the Chatham-Kent ATV Club. Further details are available in the attached report. (Appendix B) ATV Club The Chatham-Kent ATV Club submitted a letter (Appendix C) to administration with their comments regarding the Off-road Vehicle By-law. The club continues to support the use of ORVs on Chatham-Kent highways and wants operators to ride their ORVs safely and in compliance with the law. The club has initiated education and training clinics for operators to learn safe and lawful riding practices. The club also views the trial period to be a success and believes it provides benefits to the community. For example, they support local businesses through the sale and servicing of ORVs. Also, members are encouraged to bring non-perishable goods to club meetings and events which are then donated to local charity. Further details are available in the attached letter. Kent Federation of Agriculture The Kent Federation of Agriculture and Ontario Federation of Agriculture submitted a jointly written letter (Appendix D) to administration. Both groups remain concerned about road safety and liability to landowners and the Municipality with regards to permitting ORVs on highways. Trespassing and crop damage from ORVs continues to be a problem closer to urban areas. They also believe that deficiencies exist on Chatham-Kent roadways that are unsafe for ORV operators. This leads to concerns that the cost to maintain minimum maintenance standards for ORV operation on highways will divert funding away from other road and bridge infrastructure deficiencies. In their opinion these costs and liabilities outweigh the economic benefit to Chatham-Kent. Further details are available in the letter attached letter. Public Survey Following the implementation of the Off-road Vehicle By-law, a webpage was created on the Chatham-Kent website that provided information regarding the by-law and Off-road Vehicles Trial By-law Evaluation and Extension 4 provincial statues and regulations regarding the operation of ORVs on highways. A survey was included on the webpage between April 23, 2016 and December 31, 2016 in order to obtain public feedback during the by-law trial period. A total of 508 individuals completed the survey and most (95.9%) reside in Chatham- Kent. The responses indicate that 83% are in favour of permitting ORVs onto Chatham- Kent highways. In addition, 77.5% of the responders own an ORV with the single rider ATV being the most popular ORV type. The top three riding activities are leisure, shopping, and ice fishing. The complete results of the survey are found in Appendix E. The survey also asked if changes should be made to the by-law. The responses indicate most of the highways that are currently restricted under the by-law should remain so. Many respondents would like to see the riding time period extended into nighttime hours. Some roadways have been identified as barriers for ORV operators. These are currently restricted highways, such as Bear Line Road, with staggered intersections that provide no crossing points for many kilometers. Internal Consultation Public Works did not experience a measurable increase in maintenance costs since the by-law was implemented. They had no record of ORV operators reporting maintenance issues with the roadways or shoulders or of damage caused by ORVs. Recreation Facilities and Parks staff reported issues with ORVs in some park areas in Pain Court, Chatham, Ridgetown, and Wallaceburg and also Clearview Park in Orford. Riders seem to believe that the by-law permits ORV use in these areas even though it is specifically for highways. Cemeteries staff did not report any problems with ORVs operating on their facilities. Tourism staff have not observed any ORV related activities developing in Chatham- Kent. Neither the Tourism Stakeholders Advisory Council nor other members of the Chatham-Kent tourism operator community has brought any matters regarding ORVs to staff. In addition, ATVs and ORVs were not identified as part of the Tourism Destination Management Plan. Planning staff have not received development inquiries related to ORV use in Chatham- Kent. Sign Installations Signs are typically installed to designate sections of highway for special vehicle restrictions. In the case of ORVs, the signs inform the ORV operator where they are permitted to ride. Signs also aid police enforcement by designating sections of highways where ORVs are not permitted. !, Off-road Vehicles Trial By-law Evaluation and Extension 5 The Highway Traffic Act does not require the installation of signs for highways that are either designated as ORV permitted or restricted. In addition, neither the Ontario Traffic Manual nor the Manual of Uniform Traffic Control Devices (Canada) provide a standard !, sign design or installation guidelines. Therefore a custom Chatham-Kent sign would need to be developed and installation guidelines based on current engineering best practices. Ideally the signs will be installed at the intersection of a restricted and permitted highway. In this scenario two signs will typically be installed at each of these intersections to properly designate the highways. Finding suitable sign installation locations will be difficult in downtown areas or areas with competing signs already installed. Due to the increased frequency of intersections the ORV signs will significantly increase the amount of sign clutter. Based on preliminary estimates, approximately 801 signs will be required to designate all of the ORV restricted roadways. This translates into an estimated cost of$80,100 for materials and labour. The funding source for these sign installations is currently not determined. As stated above, the signs are not a requirement and therefore installations can be limited to problem areas. Also, restricting ORVs from highways in all urban areas, per CKPS recommendations, would provide an estimated 12% reduction in sign installation costs. It would also provide clarity to the CKPS with respect to which highways within the urban areas are restricted and enforceable. By-Law Amendment Administration recommends extending the current Off-road Vehicle By-law until May 9, 2017 to allow for Council to review the information provided in this report and provide direction on how to proceed. A new temporary by-law that incorporates Council's direction will then be presented for approval before the May 9T" expiry date. A by-law (Appendix F) to amend to extend By-law 21-2016 is included with this report. Council can decide to end ORV use on Chatham-Kent highways by not approving this amendment. Discussion If Council approves a new temporary Off-road Vehicle By-law administration recommends incorporating the following items: • An expiry date of October 31, 2019. • Restrict ORVs from the urban areas described in the Chatham-Kent Official Plan as the: o Primary Urban Centres known as Blenheim, Chatham, Dresden, Ridgetown, Tilbury, Wallaceburg and Wheatley. Off-road Vehicles Trial By-law Evaluation and Extension 6 o Secondary Urban Centres known as Bothwell, and Thamesville. • Restricted roadways identified as unreasonable barriers (e.g. Bear Line Road) be reviewed for establishing crossing routes. • Duart Road and Turin Line be removed from the restricted list. Due to the significant costs, administration recommends limiting the installation of signs for ORV restricted highways to an as needed basis. This would include areas identified by CKPS or administration as areas with significant by-law violations, or resident and motorist complaints. These selective sign installations would be funded through Public Works base budget for signs. The Off-road Vehicle By-law has not been in effect long enough to effectively evaluate some criteria, such as economic benefit, collision data, maintenance costs, etc. Future trends may determine that changes to further restrict or permit ORV operation on Chatham-Kent highways are needed. If this is deemed necessary it will be possible to amend the by-law to incorporate these changes or to have it repealed in its entirety. Areas of Strategic Focus and Critical Success Factors C The recommendations in this report support the following areas of strategic focus: ❑ Economic Prosperity: Chatham-Kent is an innovative and thriving community with a diversified economy. ❑ A Healthy and Safe Community: Chatham-Kent is a healthy and safe community with sustainable population growth. ❑ People and Culture: Chatham-Kent is recognized as a culturally vibrant, dynamic, and creative community. ❑ Environmental Sustainability: Chatham-Kent is a community that is environmentally sustainable and promotes stewardship of our natural resources. The recommendations in this report support the following critical success factors: ❑ Financial Sustainability: The Corporation of the Municipality of Chatham-Kent is financially sustainable. ❑ Open, Transparent and Effective Governance: The Corporation of the Municipality of Chatham-Kent is open, transparent and effectively governed with efficient and bold, visionary leadership. ❑ Has the potential to support all areas of strategic focus & critical success factors. ® Neutral issues (does not support negatively or positively). Off-road Vehicles Trial By-law Evaluation and Extension 7 Consultation Private stakeholders were contacted and asked to provide comments for this report, including the Chatham-Kent ATV Club, Kent Federation of Agriculture, and Ontario Federation of Agriculture. Letters were received by each of these stakeholders, with the latter two submitting a joint response. The comments and information received can be found in the comments section as well as the appendices. Consultation from the general public was conducted by a web based survey that was conducted on www.surveymonkey.com and accessed through the Municipality's website. The survey was launched on April 23, 2016 and ended on December 31, 2016. Municipal staff from Public Works, Community Services, Economic Development, Planning Services, and Chatham-Kent Police Services were consulted for this report. The comments and information received can be found in the comments section as well as the appendices. Legislative services were consulted for information regarding any legal issues arising due to the Off-road Vehicle By-law. No issues were reported. They also aided in the preparation of the by-law amendment included with this report. i Financial Implications The CKPS report (Appendix B) identifies an increase in policing activity related to ORV use during the Off-road Vehicle By-law trial period. The cost of responding to these new services calls was not identified in the report. However, ORV use on highways is expected to increase with a new temporary by-law and therefore the policing costs are expected increase to as well. Funding for ORV restricted sign installations would be subject to the implementation strategy. A one time, complete implementation of all signs would cost an estimated $80,100 and would need to be funded through a supplementary budget request or from reserves. A selective implementation of signs to problem areas identified by CKPS or administration will spread the costs over a greater period of time, Public Works indicated the current sign base budget could support approximately $5,000 (i.e. approximately 50 sign installations) worth of ORV signs per year. However, if yearly demand exceeds this amount the implementation strategy will need to be re-evaluated and supplementary funding may be required. I Off-road Vehicles Trial By-law Evaluation and Extension 8 Prepared by: Reviewed by: Mark Ceppi Chris hbed P. Eno. Engineering Technologist Manager, Infrastructure Services Engineering and Transportation Division Engineering and Transportation Division Review d by: ?Thomas iewed by . L�17 Ada ullo, ng. Kelly, P. ng., MBA Director General Manager Engineering and Transportation Division Infrastructure and Engineering Services Consulted and confirmed the content of the consultation section of the report by: Miguel Pelletier, P.Eng., MBA Evelyn B Director Director Public Works Community Services Gary Caff Joh orton Chief Chief Legal Officer Chatham-Kent Police Service Legislative Services , , . -F,r Bruce McAlliste"r, MGTP, RPP Stuart Mc adden Director Acting Director Planning Services Economic Development Services C. President, Chatham-Kent ATV Club Kent Federation of Agriculture Ontario Federation of Agriculture Attachments: Appendix A—By-law 21-2016 Appendix.B —CKPS Report Appendix C — CK ATV Club Letter Appendix D— KFA& OFA Letter Appendix E -- Survey Summary Appendix F— By-law Amendment P:IRTCIinfrastructure & Engineeringll & ES1201713884 --Off-road Vehicle Trial By-law Evaluation and Extension.docx i Appendix A BY-LAW NUMBER 21-2016 OF THE CORPORATION OF THE MUNICIPALITY OF CHATHAM-KENT A By-law to Permit and Regulate the use of Off-road Vehicles on Highways in the Municipality of Chatham- Kent FINALLY PASSED the 70'day of March,2016 WHEREAS Section 191.8(3)of the Highway Traffic Act,R.S,O.1990 Chapter H.8,as amended, provides that Council of a municipality may pass a by-law permitting the operation of Off road Vehicles on any highway within the municipality that is under the jurisdiction of the municipality,or on any part or parts of such highway and during specified months or hours; AND WHEREAS Council of the Municipality of Chatham-Kent now deems it expedient to permit the operation of Off-road Vehicles on specified highways under the jurisdiction i of the Municipality of Chatham-Kent for a trial period ending on March 7,2017; i NOW THEREFORE the Municipal Council of the Corporation of the Municipality of Chatham-Kent enacts as follows: 1. For the purpose of this by-law: 1.1 "All-terrain Vehicle'shall have the same meaning as that term under the Highway Traffic Act,R.S.O.1990 Chapter H.8,which is defined as of the date of this bylaws as:an off-road vehicle that, (a)has four wheels,the sires of which are all in contact with the ground, (b)has steering handlebars, (c)has a seat that Is designed to be straddled by the driver,and (d)is designed to carry, (1) a driver only and no passengers,or (ii)a driver and only one passenger,if the vehicle, (A)has one passenger seat that is designed to be straddled by the passenger while sitting facing forward behind the driver,and (B)Is equipped with foot rests for the passenger that are separate from the foot rests for the driver. 1,2"Community of Chatham Highway,"shall mean a highway located on or within the limits of the Primary Urban Centre known as Chatham,as defined in Section 2,3.6 of the Chatham-Kent Official Plan,as amended. 1.3"Hinhwav"shall mean a common and public highway,street,avenue, parkway,driveway,square,place, bridge,viaduct or trestle,any part of which is Intended for or used by the general public for the passage of vehicles and includes the area between the lateral property lines thereof,but excludes all highways under Provincial jurisdiction. 1.4" ose Off-highway Utility Vehicle"shall have the same meaning as that term under the Highway Traffic Act, R.S.O.1990 Chapter H.8,which Is defined as of the date of this By-law as:an off road vehicle that; (a)has four or more wheels,the tires of which are all in contact with the ground, (b)has a steering wheel for steering control, (c)has seats that are not designed to be straddled,and (d)has a minimum cargo capacity of 159 kilograms. i Appendix A 1.5"Permitted Off road Vehicle"shall mean an all-terrain vehicle,multi-purpose off highway utility vehicle,and recreational off-highway vehlcle,as described in this section. 1.8"Off-road Vehicle"shall have the same meaning as that term under the Off- Road Vehicles Act,R.S.O.1990,c.0.4,which is defined as of the date of this By-law as:a vehicle propelled or driven otherwise than by muscular power or wind and designed to travel, (a)on not more than three wheels,or (b)on more than three wheels and being of a prescribed class of vehicle. 1.7"Recreational Off highway Vehicle"shall have the same meaning as that term under the Highway Traffic Act,R.S.O. 1990 Chapter H.8,which is defined as of the date of this By-law as:an off-road vehicle that; (a)has four or more wheels,the tires of which are all In contact with the ground, (b)has a steering wheel for steering control, (c)has seats that are not designed to be straddled,and (d)has an engine displacement equal to or less than 1,000 cubic centimetres. 1.8"Restricted Hiahwav"shall mean: (a) those Highways described in Schedule"A"; (b) Highways under the jurisdiction of the Province of Ontario;and (c) Highways within the limits of the Primary Urban Centre known as Chatham,as defined in Section 2.3.6 of the Chatham-Kent Official Plan, as amended. 2. Permitted Off-road Vehicles shall be permitted on all Highways In the Municipality of Chatham-Kent,except for Restricted Highways,from one-half hour after sunrise to one-half hour before sunset.No Off-Road Vehicle shall be permitted on Restricted Highways at any time,save for crossing Restricted Highways as permitted by Ontario Regulation 316103,Operation of Off-road Vehicles on Highways,under the Highway Traffic Act, R.S.O.1990 Chapter H.B. 3. All provisions of Ontario Regulation 316103,Operation of Off-road Vehicles on Highways,under the Highway Traffic Act, R.S.O.1990 Chapter H.8,and the Off Road Vehicles Act,R.S.Q. 1990,c.O.4,shall apply to this by-law and the operation of Permitted Off-Road Vehicles.Without limiting the generality of the foregoing,an Off-road Vehicle shall not be operated on a Highway unless: (a) a permit has been Issued under section 5 of the Off Road Vehicles Act, R.S.O. 1990,c.0.4 or section 7 of the Highway Traffic Act, R.S.O. 1990,c.H.8; (b) the Off-road Vehicle is Insured in accordance with section 2 of the Compulsory Automobile Insurance Act,R.S.O. 1990,c.C.25 and section 15 of the Off Road Vehicles Act R.S.O. 1990,c.0.4; (c) the driver of the Off-road vehicle holds a valid driver's licence pursuant to the Highway Traffic Act, R.S.O.1990,c.H.8 and regulations; (d) All equipment requirements and operational requirements for Off-road Vehicles under Ontario Regulation 31 8103,Operation of Off-road Vehicles on Highways,under the Highway Traffic Act R.S.O. 1990 Chapter H.8,are met. 4. Where any legislative reference is made in this By-law it shall be deemed to include that legislation, any regulations thereunder,any amendments thereto and any successor legislation or section. 5. If a court of competent jurisdiction should declare any section or part of a section of this By-law to be invalid the remainder of the By-law shall be valid and shall remain In force.Where a provision of this By-law conflicts with the provision of another by-law,the provisions that establish the higher standards to protect the health,safety and welfare of the general public shall prevail. Appendix A 6. Every person who contravenes any of the provisions of this By-law is guilty of an offence and shall,upon conviction thereof,pay a penalty established under the Off Road Vehicles Act,R.S.O.1990,c.0.4 or the Highway Trafflc Act, R.S.0.1990,c. H.8,as applicable,and where such a penalty is not established under those Acts shall pay a penalty not exceeding the maximum fine permitted under the Provincial j Offences Act,R.S.O.1990,c.P.33. 7. This By-law may be enforced by any police officer,as defined in the Provincial Offences Act, R.S.O. 1990,c.P.33. 8. This By-law shall be in effect from the date of passing until March 7,2017 at 12:00 a.m.and shall automatically expire thereafter. 9. By-laws 248-2007,19-2008,266-2008,304-2008,and 191-2009 of the Corporation of the Municipality of Chatham-Kent are hereby repealed. THIS By-law shall come into full force and effect upon the final passing thereof. READ A FIRST,SECOND AND THIRD this 7w day of March, 2016, ORIGINAL SIGNED BY: MAYOR—handy R.Hope ORIGINAL SIGNED BY: CLERK—Judy Smith Appendix A SCHEDULE"A"to BY-LAW NUMBER 21-2016 OF THE CORPORATION OF THE MUNICIPALITY OF CHATHAM-KENT A By-law to Permit and Regulate the use of Off-road Vehicles on highways In the Municipality of Chatham-Kent COLUMN t COLUMN 2 COLUMNS HIGHWAY Community of FROM TO Blenheim Talbot Street West Chatham Street Marlborough Street Community of Camden Kent Line Mandaumin Road Mawlam Road(Township of Dawn-Euphemla) Community of FROM TO Chatham Township I Kent Line Water Street Mandaumin Road Mandaumin Road Kent Line(South junction) Kent Line(North junction) Whitebread Line St.Clair Parkway Nelson Street Community of FROM TO Dresden North Street Robinson Street Main Street St.George Street Main Street Metcalfe Avenue Community of Orford FROM TO Clachan Road Turin Line King's Highway 401 MacPherson Road Talbot Trail King's Highway 401 Orford Road Spence Line King's Highway 401 Community of FROM TO Ridgetown Main Street East Erie Street Water Street Main Street West Erie Street Cecil Street North Community of Romney FROM TO Goodreau Line Wheatley Road Tilbury West and Romney Road Tilbury West and Wheatley Road Goodreau Line Romney Road Community of FROM Td Thomasville Victoria Street Industrial Road Railway Street London Road Community of Thomasville east Communityof Thomasville west limits limits Community of Tilbury FROM TO Appendix A COLUMN 1 COLUMN 2 COLUMN 3 HIGHWAY MITI Street East Queen Street North Community of Tilbury east limits Mill Street West Queen Street North Community of Tilbury west limits Queen Street North Young Street Canal Street Queen Street South Stewart Avenue Canal Street Community of Tilbury FROM TO East Baptiste Road Tecumseh Line Community of Tilbury north limits Community of FROM IQ Wallaceburg Dufferin Avenue I McNaughton Avenue Community of Wallaceburg west limits James Street McNaughton Avenue Fork Street McNaughton Avenue Dufferin Avenue Murray Street Murray Street McNaughton Avenue Community of Wallaceburg south r limits Wallington Street Dufferin Avenue Fork Street Community of FROM TO Wheatley Erie Street North Talbot Road Elm Street Erie Street South Talbot Road Chestnut Street Talbot Road East Erie Street Little Street Talbot Road West Erie Street Victoria Street Community of Zone fROM TO Eupha nia Line Limerick Road Downie Road(Township of Dawn- Euphemia) Lambton Line Florence Road Main Line Limerick Road Clachan Road Euphemla Line Rural Arterial FROM TO Highways Base Line Industrial Road Community Road Bear Line Road Electric Line Grande River Line Bloomfield Road Community of Chatham south King's Highway 401 limits Breamore Line Orford Road King Street North Cairo Road Main Line Euphemia Line Cedar Hedge Line North Street Lindsay Road Charing Cross Road Community of Chatham south Talbot Trail limits Clachan Road Turin Line Limerick Road Appendix A COLUMN 1 COLUMN 2 COLUMN 3 HIGHWAY Communication Road King's Highway 441 Community of Blenheim north limits Countryview Line Bear Line Road Kent Bridge Road Duart Road Talbot Trail Turin Line Dufferin Avenue King's Highway 40 Chatham-Kent west limits Electric Line Bear Line Road King's Highway 40 Erie Street South Community of Wheatley south South limit limits Hip Road Talbot Trail Golf Course Line Grand Avenue East Community of Chatham east Prince Albert Road limits Industrial Road Victoria Street Base Line Irish School Road McCreary Una Kent Line Jacob Road Pain Court Line Grande River Line Kent Bridge Road Rose Beach Line Magnavilla Line Kent Bridge Road Pioneer Line Base Line King Street North Braemore Line Community of Highgate north limits Lindsay Road Cedar Hedge Line Countryvlew Line Longwoods Road Prince Albert Road Community of Thamesville west limits Longwoods Road Community of Thamesville east Clachan Road limits Main Line West Bothwell Road Cairo Road McCreary Line Irish School Road Booth Read Merin Road Erie Street North(Community of River View Line Merlin north limits) Middle Line Wheatley Road William Street(Community of Merlin west limits) Middle Line Aberdeen Street(Community of Community of Blenheim west Merlin limits North Street Community of Dresden south Cedar Hedge Une limits Orford(toad Spence Una Hastings Line Pain Court Line Bear Line Road Jacob Road Queen's Line Community of Tilbury east limits Community of Chatham west limits Ridge tine Community of Blenheim east Community of Ridgetown west limits limits Talbot Trail Community of Wheatley east Community of Blenheim west limits limits Appendix A COLUMN 1 COLUMN 2 COLUMN 3 HIGHWAY Talbot Trail Community of Blenheim south MacPherson Road limits Turin Line Duart Road MacPherson Road Victoria Road Readers Line Magnavilla Line West Bothwell Road Longwoods Road Main Line Wheatley Road Middle Line Community of Wheatley north limits f r REPORT OF THE POLICE SERVICE TO THE CHATHAM-KENT POLICE SERVICES BOARD Board Report Number: 4.3 (Regular) Date of Report: February 10, 2017 Date of Board Meeting: February 14, 2017 Reference: ATV—Year End report Recommendation: Receive the report for information purposes. Summary: As you already know, back on March 7, 2016 Municipal Council passed a By-Law ; in relation to All Terrain Vehicles (ATV's) for a trial period of one year. At this same time Council requested that the Chief of Police provide a report at the conclusion of this one Y ear trial period. In addition, the Chatham-Kent Police Services Board requested that the Chief provide quarterly reports on this issue. Subsequently, the following report is a final yearend which captured ATV activity within the municipality of Chatham-Kent from March 7, 2016 until February 7, 2017. The report further provides a statistical comparison to the same period over the previous year in 2015. Incident Details 2015 2016 Differential Calls for Service 52 92 +40 Involved Collisions 7 5 -2 Failed to Locate 25 54 +29 Cleared by Caution 19 22 +3 Failed to stop for 0 7 +7 Police HTAIby-law 8 22 +14 Charges Criminal Charges 0 22 +22 Criminal Code Charges: Flight from Police Dangerous Operation Possession of Stolen Property Impaired and Over 80 Mischief Theft I ^ 2 I i 14v�4 ATV By-LAW GO i In summation the statistics once again prove that there has been an increase in six of the seven area's analyzed. In some of these components, for example fail to locate and calls for service, the numbers have doubled. Naturally due to this fact, the components of Fail to Stop, Highway Traffic and Criminal charges have more than exponentially increased over the last year since the inception of the proposed new By-Law. As seen by the information provided above the Chatham-Kent Police Service saw a 43% increase in calls relating to ATV's. The majority related to property damage and noise complaints by area residents. Officers attending these calls for service, 59% of the time could not locate the ATVs lacking the equipment required to get in to areas where only ATVs could go. The intent of the Notice of Motion was to expand the use of Off-Road Vehicles (ORVs)onto all highways in Chatham-Kent for a trial period of one year. Council voted not to pass the by-law, but subsequently on December 7, 2015, Council passed a motion directing that administration bring back a new ORV by- law with the following changes: 1. Consider implementing a license fee and liability waiver. 2. Investigate the possibility of increased fines for trespassing. 3. Prohibit use on all main streets in towns and cities (may cross the streets but not travel on them). 4. Prohibit use on all major highways including 2, 3, 21 and 40 and other roads identified by staff(may cross the highways but not travel on them). 5. Only in Chatham for snow plowing on day of snow event and the day after the snow event. 6. Create measurable criteria to evaluate the merits of the by-law at the end of the trial period. 7. One year trial period after which the by-law automatically I I 3 I (Chief of Police) had explained that the Chatham-Kent Police Service is not opposed to the expansion of off-road vehicles in the municipality, but was opposed to the by-law in front of Council that particular evening. Our concerns primarily focused on the subjectivity of snow events and the use of them in Chatham proper, the day of a snow event and the day after. In addition, the use of off-road vehicles on restricted roads, and allowing off-road vehicles into the neighbourhood areas of smaller communities. Off-road vehicles should be restricted to the rural areas and prohibited from the cities, towns, villages and hamlets. This is based on a multitude of reasons including public, safety (higher probability of collisions involving other motorists and pedestrians in urban settings), highway design in urban versus rural (sidewalks and store front to store front) and the fact that these vehicles and more importantly the tires are designed for off road use, not roadway usage. Finally on this point, it is a well-known fact that ORV riders usually prefer to ride in rural areas. Urban usage is not normally requested by user groups. From a proactive perspective, the Chatham-Kent Police Service will continue to actively enforce the applicable By-law and relative statutes as well as educate our community through interaction, social media and by working in collaboration With local riding groupslenthusiast such as the Chatham-Kent ATV Club. Based on this information and our continued commitment to keeping the citizens of Chatham-Kent safe and free to enjoy our community, it is the Chatham-Kent Police Service recommendation that the Municipality of Chatham-Kent Council not proceed with the By-law as presented and amend accordingly based on the information provided in the body of this report. Prepared by: Chief Gary Conn Appendix C Municipality of Chatham Kent Attn: Mayor and Council February 12, 2017 Dear Mayor and Council, It is hard to believe that almost one full year has passed since the Trial Off-Road Vehicle By- Law 21-2016 was passed giving ATV enthusiasts the freedom to operate their vehicles on the approved highways in the municipality. On March 7, 2017 the trail law by-law will end unless, you the council, makes the decision to extend the trial by-law or to make the ORV by-law permit. Of course our belief and hope is that the citizens of Chatham-Kent and the Chatham-Kent ATV Club have proven to our communities, and the council,that responsible ATV operation in Chatham-Kent can be a permanent reality and that orderly and lawful ATV operating was the norm during these past 12 months. We would be negligent in not recognizing the fact that there were a handful of incidents involving ATV operators during the trial period,but we respectfully believe that these incidents where in no way associated with the trial by-law and that these law breaking riders would have acted irresponsibly regardless of the trial by-law being in place. It is an unfortunate reality that there are operators of ATV's that demonstrate a lack of respect for laws, similar to the operators of cars and trucks that will act outside of the law no matter how clear these laws are. We whole heartedly believe that for the overwhelming majority of safe, courteous and law-abiding ATV riders,the existing Chatham Kent ORV by-law should become permanent or at minimum be extended on a trial basis. The Chatham Kent ATV Club has worked tirelessly over the past 12 months to educate ATV riders on safe riding and compliance of the trial by-law. From the first week of the by-law we focused on membership and education. Today we have over 100 members in our municipality that meet regularly at local food establishments across the municipality. We meet regularly for membership education and awareness as well as to host organized ATV rides,but no matter when or why we meet we always stimulate our local economy by patronizing local restaurants. ATV enthusiasts core interests always involve two things—riding and socializing. The sport is well known, across our municipality and the province, for filling local eating establishments. Many dining occasions occurred this past year because of the ATV by-law that would not have happened without it. Additionally, the by-law has encouraged new ATV ownership,maintenance and repair. It is just a fact that when a sport becomes easy to participate in,that enthusiasts will buy the machinery and equipment necessary to participate. On top of that the machinery will also need repair and replacement from increased use. Our local riders have supported the various Appendix C businesses in Chatham Kent that provide these sales and services. Once again this would not have happened at the same pace if a by-law would not have been in place. The by-law has also had a few other positive outcomes. First,the membershi p of the Chatham Kent ATV Club has understood from day one that there are other issues in our municipality that we could get behind simply because of our sheer numbers. That is why whenever we meet for business or pleasure we ask our ATV community to bring something for those in need. In the past year we have donated 100's of non-perishable items across the municipality, from Wallaceburg to Tilbury to Merlin to Dresden. Where ever we are we are committed to helping out the communities that gladly let us enjoy their roads. Finally,we have been the leading proponent of ATV rider education. We have focused on no only the rules within our by-law but also helping operators understand how to safely operate their machines and how to keep them mechanically safe for themselves and others. We have offered a training clinic and have spent many hours influencing other riders on the safety of having head lights on, helmets tight and speeds curtailed. We even went so far as to print posters clearly outlining the legal highways to travel and posted them across the municipality. We know that if we wanted to keep the by-law that we needed to take on a great majority of the responsibility. As you can see we have been busy and we have been honest to you that we would be a good partner. We believe that the trial by-law has been a resounding success and that the worries of the vast majority of farmers and citizens of Chatham Kent have not come true. We respect the law and appreciate the respect you have shown all of us as we strive to make ATV riding a popular and trusted sport in CK. Thank you for your trust. If you have any questions that we have not answered,please feel free to contact myself or Vince Masse at any time. We would now ask that you make trial off-road vehicle by-law a permanent reality after March 7th Respectfully, Vince Masse President—Chatham Kent ATV Club 519-809-0516 John Van Heck Vice President—Chatham Kent ATV Club 519-627-2908 Mayor Hope and Councillors The Kent Federation of Agriculture(KFA) and OFA wish to provide input and comment regarding the future for the one year trial of the ATV Bylaw. The KFA represents approximately 2000 Chatham-Kent farm businesses. Many of our members operate ATVs on public roads under the strict provisions of Ontario's Highway Traffic Act in the - conduct of their farm business. KFAs concerns which were conveyed to Council a year ago remain as items requiring careful examination.The primary concerns were and remain are road safety,liability upon CK landowners and the Municipality.As of mid October 2016 Chatham-Kent Police report having received nearly double the number of ATV related calls as were logged in 2015. (Link attached) Trespass and crop damage continues to be a bigger problem closer to urban areas. Legislation imposes responsibilities upon municipalities to maintain minimum standards of construction and care for all roads,bridges and facilities. Significant deficiencies for safe ATV travel exist throughout CK which require immediate remediation to minimize municipal risk. CK would need to spend valuable infrastructure funds in order to meet minimum standards to the detriment of CKs roads and bridges. The legal concepts that need to be recognized are Negligence, Duty and Standard of Care and Liability. Councillors need to consult Legal Council in order to measure the level of liability f assumed by extending the life of the ATV Bylaw. It is the position of Kent Federation of Agriculture that safety concerns along with the costs and Liabilities created by allowing recreational ATV travel on CK roadways outweigh any economic benefit generated by their use. We have attached for information a presentation to a 2010 Ontario Good Roads Association meeting from the Society of Public Insurance Administrators of Ontario htip'//www giao.ca/documents/MiniinumMaintenanceStandardsUpdate.pdf http://www chathamdailpews ca/2016/10/19/callsAg-police-climbed-over-the-summer Respectfully submitted by Kent Federation of Agriculture and OFA Appendix E Chatham-Kent Off-Road Vehicle By-Law Survey (Survey Conducted April 23,2016 to December 31, 2016 on www,surveymonkey.com) 01:Are you a resident of the Municipality of Chatham-Kent? AnsW6r Options Response' Re'sponfse` , Yes 95 9°� 487 No odpped question o Are you a resident of the Municipality of Chatham-Kent? i i QYes ®No Chatham-Kent Off-road Vehicle By-iaw Survey 1 of 10 Appendix E Chatham-Kent Off-Road Vehicle By-Law Survey Q2:Are you In favour of off-road vehicles operating on Chatham-Kent highways? Answer Options " Resporise Response o. Yes No :17.5% 89 as %ered question skipped question 0 Are you In favour of off-road vehicles operating on Chatham-Kent highways? i I ®Yes m No Chatham-Kent Off-road Vehicle By-law Survey 2 of 14 Appendix E Chatham-Kent Off-Road Vehicle By-Law Survey Q3:Do you own an off-road vehicle? Answer Options. Response Response l?ercent; , Count Yes 77.500 392 , No 22.5%0. 114 ` `' an�t�erecl queshan `` 606° . sldpped questfon 2 Do you own an off-road vehicle? a Yes i Chatham-Kent Off-road Vehicle By-law Survey 3 of 10 Appendix E Chatham-Kent Off-Road Vehicle By-Law Survey Q4:What type of off-road vehicle do you own?(Choose all applicable) Answer Options Response Reaporse. -Percent: Count Single rider all-terrain vehicle '75..8% 303' Two-up all-terrain vehicle 72 Multi-purpose off-highway utility vehicle ,13.3%: ., .53 Recreational off-highway vehicle 9 5% : .: 38. answer�sdguest►vn 40f1, sftped question 108 What type of off-road vehicle do you own?(Choose all applicable) 80.0% 70.0% 60.0% 50.0% 40.0% 30.0% 20.0% 10.0% 0.0% Single rider all-terrain Two-up all-terrain Multi-purpose off Recreational off- vehicle vehicle highway utility vehicle highway vehicle Chatham-Kent Off-road Vehicle By-law Survey 4 of 10 i Appendix E Chatham-Kent Off-Road Vehicle By-Law Q5:For what purpose do you typically ride on a highway In Chatham-Kent?(Choose all applicable) Answer Options Response Response Percent'::. ' Court. Fishing 27 2%. 110 Ice f=ishing 45.5% 109. Trapping 3.2% 14 Hunting 33.2%0 145 Agriculture 31.6% 138. Construction 4.6% 20 Work Related 16.fl%a 70. Leisure Riding 74.6%a 3215 Trail Riding 52.6°/a 230 Shopping/Restaurants 22.0%'' 9fi don't ride on the highway 16:2% 71 Other(please specify) 30 ansrs!�rred guest�on = 437: sMppad question 71 1 For what purpose do you typically ride on a highway in Chatham-Kent?(Choose all applicable) 80.0% 70.0% 60.0% 50.0% 40.0% 30.0% 20.0% 10.0% 0.0% \oO� Qo,�` Gory oi�� 5�ie .�ca� m Z 5 ao 'Other Res poses Property maintenance. Also use the Side By Side to haul garbage to the transfer station. To get from one trail to another Cutting wood Snow plowing pure enjoyment and stress relief Visiting friends/family Try to stay off the highways unless there is no alternate safe route Chatham-Kent Off-road Vehicle By-law Survey 5 of 10 Appendix E I would drive mine to work occasional) Agriculture-I will only run on off road shoulder-for everyone's safety as a snow plough Snow removal Ready to purchase if the bylaw stays in effect.Waiting on results..... We cross the road to access farms.We do not ride on the road. Snow removal snow removal only on gravel roads between fields Also use it for ice fishing and hunting, but use trailer to get where I'm going! Transportation between my home to my farm Assisting elderly neighbors and family with clearing snow, removal of leaves and lawn debris Togo to work Pushin g snow I Charity Rides 1 Do not ride on highways,just rural roads, farm purposes, Stopping for fuel and to eat Running my dog on gravel and side roads Pick up fier wood from along road way allowance Would like to plough snow from aged neighbours driveway unfortunately I live in Chatham. Not on HWY's but on backroads that are not busy travelled Chatham-Kent Off-road Vehicle By-law Survey 6 of 10 Appendix E Chatham-Kent Off-Road Vehicle By-Law Q&Are there roadways where off-road vehicles should be restricted? (List the roads) Answer Options Response: 230 answered question:__230 Nipped question 278 RESPONSES FREQUENCY NO 33 YES 400 Series(401) 45 St.Clair Road(##40) 32 All 28 Longwoods/Queen's Line(#2) 25 Major Highways 23 All Highways 18 In Cities 18 No Change 14 Main Streets in Town 14 Talbot.Trail(#k3) 8 Paved Roads 7 Base Line(#21) 6 90 km/h and above 3 80 km/h and above 3 Bear Line Road (#43) 3 60 km/h and above 2 McCreary Line(478) 2 Communication Road 2 Margaret Avenue,Wallaceburg 2 Rose Beach Line 2 Bates Drive 2 Ecological Sensitive Areas(Rondeau Park) 2 Public Parks 1 Prince Albert Road 1 Kent Bridge Road 1 Kimball Sideroad 1 Bloomfield Road 1 Charing Cross Road 1 Creek Line 1 River Road 1 Middle Line 1 Murray Street,Wallaceburg 1 Memorial Park Tilbury 1 Wildwood 1 Chatham-Kent Off-road Vehicle By-law Survey 7 of 10 Appendix E Chatham-Kent Off-Road Vehicle By-Law Q7:Are there restricted roadways where off road vehicles should be permitted?(List the roads) Answer Options Response Count 190;::, answe�,questio sAipped 9uw9on 318 RESPONSES FREQUENCY NO 56 YES All 13 All Dirt/Gravel Roads 9 Crossing over to get to other permitted roads 9 Kent Line 7 Bear Line Road 6 St.Clair Road/Communication Road(#40) 6 Longwoods/Queen's Line(#2) 5 McCreary Line(#78) 5 All County Roads 4 Bridge Crossing in Chatham 4 Irish School Line(#21) 4 Talbot Trail(#3) 4 All within City Limits 3 Chatham 3 Chatham Side Streets 3 Kent Bridge Road 3 Merlin Road 3 Middle Line 3 No Changes 3 Talbot Trail 3 All but Major Highways 2 All of Chatham 2 Charing Cross Road 2 Duart Road 2 In Small Towns 2 Jacob Road 2 Pain Court Line 2 Queen Street North Tilbury 2 Roads Along Lake For Ice Fishing 2 To Cross 401 2 Whitebread Line 2 Within City Limits For Snow Removal 2 60 km/h or Under 1 80 km/h or Under 1 Access Routes to Get Gas 1 All Highways 1 All of Dresden 1 Base Line Road 1 Bloomfield 1 Countryview Line 1 Dufferin Avenue(Outside City Limits) 1 Chatham-Kent Off-road Vehicle By-law Survey 8 of 10 Appendix E Erie Street(South Wheatley) 1 Erieau 1 Highway 401 1 Indian Creek Road 1 Lambton Line 1 Mitchell's Bay 1 Provincial Highways During Daylight 1 Side Streets in"towns 1 — Chatham-Kent Off-road Vehicle By-law Survey 9 of 10 Appendix E Chatham-Kent Off-Road Vehicle By-Law 08:What other changes would you like to see made to the Chatham- Kent off-road vehicle by-law? Answer Options Response. 266 'answered quest(on 266 sklAmd quest/on 242 RESPONSES FEQUENCY Allow Night Riding/Extend it 84 None/Keep 47 Higher Enforcement/Promotion 24 Get Rid Of It 23 Increase Speed Limit 13 Able to Drive in Town 10 Don't Allow Off-road vechiles on the road S Use Old Abandoned Railway/Create more Trails 8 Allow in Citys for Snow Removal 6 Allow Dirt Bikes 5 Allow on Any Road 4 Able to Cross Restricted Roads 4 Restrict Ebikes 3 Permits 3 Don't Allow in Cities 3 Clearer Definition 2 Include Snow Mobiles 2 Allow on Back Streets in Town 2 Allow For Work Purposes 2 Allow on Any Country Road 1 Restrict Times on current Restricted roads 1 Restrict Golf Carts 1 Restrict Scooters 1 Better Shoulders along Roads 1 Not Allowed on Private Properety Along Road 1 Should be allowed to drive along Restricted Roads 1 Knowledge of the Topic to Council 1 Trail to Chatham Kent ATV Club 1 Trail Between Blenhiem and Highgate 1 Allow anywhere Along Water 1 Mandatory Education 1 Limit Amount 1 30 km/h Speed Limit 1 Shrink Time Limit in the Summer 1 In-force Rear Mirrors 1 Chatham-Kent Off-road Vehicle By-law Survey 10 of 10 Appendix F BY- LAW NUMBER OF THE CORPORATION OF THE MUNICIPALITY OF CHATHAM-KENT A By-law to amend By-law Number 21-2016 of the Municipality of Chatham-Kent. (A by-law to Permit and Regulate the use of Off-road Vehicles on Highways.in the Municipality of Chatham- Kent) FINALLY PASSED the day of , 2017 WHEREAS the Corporation of the Municipality of Chatham-Kent did enact By-Law 21-2016 for the purpose of regulating Off-road Vehicles on highways in the Municipality of Chatham-Kent; I AND WHEREAS the Corporation of the Municipality of i Chatham-Kent now deems it expedient to amend certain provisions of said By-law 21- 2016; NOW THEREFORE the Municipal Council of the Corporation of the Municipality of Chatham-Kent enacts as follows: 1. The date "March 7, 2017" in the third line of the second paragraph of the Preamble to By-law 21-2016 is hereby deleted and replaced with the date "May 9, 2017"; 2. Section 8 of By-law 21-2016 is deleted in its entirety and replaced with the following amendment; 8. This By-law shall be in effect from the date of passing until May 9, 2017 at 12:00 a.m. and shall automatically expire thereafter. 3. By-law 21-2016 of the Corporation of the Municipality of Chatham-Kent as heretofore amended from time to time are hereby ratified and confirmed in all respects save and except as amended hereby. THIS By-law shall come into full force and effect upon the final passing thereof. READ A FIRST, SECOND AND THIRD this day of , 2017• Mayor— Randy R. Hope Clerk —Judy Smith I From: Kate Burns<kburns @elgin.ca> Sent: Wednesday, May 03, 2017 9:44 AM To: Spencer Pray Subject: Culture Days Planning Session Good morning Spencer, Please find below an invitation to the West Elgin Economic Development Committee and for anyone at the Municipality that may be interested. As Culture Days grows as a National initiative we are looking for new ways to expand and grow community participation. Catherine Mcleold from Ontario Culture Days will be joining us on Monday, May 15th from 2pm-4pm to share information with community partners and get the planning rolling for 2017. We would love it if someone from the West Elgin Economic Development Committee could join us for our first stakeholder planning session being hosted at the St.Thomas Library in collaboration with the Elgin County Library, Railway City Tourism and Elgin County Tourism. i htt s: www.eventbrite.ca a culture-da s-da s- lannin -meetin -for-stakeholders-tickets-34247722861 Please RSVP through the eventbrite link if you or someone on your behalf is able to attend.Thanks so much and we hope to see you on the 15th) Thanks Spencer! Kate Kate Burns Gallagher Economic Development Coordinator County of Elgin Phone: (519) 631-1460 Ext. 137 kburna0elgin.ca 11aj ft C.-urILY w ey�+riro This email may contain confidential information. If you are not one of the intended recipients, if you receive this email or if it is forwarded to you without the express authorization of The County of Elgin, please destroy this email and contact us immediately. Please consider the environment before printing this e-mail 1 Kount g 1 May 8,'2017 To: Municipal Clerics—County of Elgin Fax Number Fax Number Bayham (519)=866 3$84 Central Elgin (519)y631=4Q3b l3uttonfD.unwch (519)-752 227.8' West Elgui (519) 785-0b44 1Vlalahtle (519).-773 534 Southweld (519) 769=2837 A:ylffipr (519),-745"1446 Re: 11`fotice to Destriry''Weeds Once a year,rourucip es are,requested top link zn the localmedia a notice ro di troy Flees.:The notice mist inform res dents.that noxious greeds are to be;destroyed A[1 complaints received by your office>regarding noxious weeds are to be:referre. to niyselfat 519 631-1276.W.231,. Some..Munieipa idds areocost.shai h the aattces:and tl is i;s gaits aceept4bje. The'Weed Control Act R. 0. 109%,Cha.Ater W.S_rs,proarily caracerned w ththe:control of noxious weeds that interfere With lands used for•agrtcultival and horticultural industries. Tht iititent-of the Weed Control Act is: 1. To reduce the infestation of noxious weeds that impact on the industries of agriculture and hor&ulture; 2. To reduce plant diseases by eliminating plant disease hosts such as common barberry and European bucktl om 3. To reduce health hazards to livestock caused by,poisonous plants; The'Weed Control Act is not to'be used for property staiadards issues. If you or your co uicil have any concerns regarding this,I would be happy to attend your next scheduled council meeting: Please include in your media notice that all weeds must be destroyed lsy June 12,2017: You can refer to the attached example for reference. If possible;try to utilize your municipal crest with these notices.Ads should run as soon as possible. County of Elgln Adm0nistfative Service_s 450 Sunset Drive St.T6nas,ON N5R 5V1 Phone:'519•631-IAOO W.Mvelgincolinty.ce 0 -2- Please refer to tire.attached Schedule.for a cwtent list of noxious weeds in Ontario.. If there aro eon-4- ti your mun cipal�ty w tli any a€the.weeds on the Ontario Noxious'Need list, 1 cnn be.available to provide positive iclentificataon and.to vderi 09 far a oa }+ou( ratepayers. I look foiwatd to Working with each municipality over the conft months.If you:Mve any questions gr concerns, £eel free#o contact meat any fli e. Yours truly,. Te avvrence NO Coxnmiss►olid1weed Inspector Tel ( 19}63.1.1270 ext,2231. Erna l.'eff kettlecreekcoiiservation.olisca } SCHEDULE OF NOXIOUS WEEDS ITEM COMMON NAME SCIENTIFIC NAME 1 Barberry,common Berberis vulgaris L. .2 Bedstraw,smooth Galium mollugo L. 3 Buckthorn,European Rhamnus cathartica L. 4 Chervil,wild __._.......... Anthriscus sylvestris(L.)Hoffiman 5 Colt's-foot russilago farfara L. 6 Crupina,common Crupina vulgaris Cass. 7 Cupgrass,woolly Eriochloa villosa(Thunb.)Kunth 8 Dodder spp. Cuscuta spp. 9 Dog-strangling vine Vincetoxicum rossicum(Kleopow)Barbar. 10 Dog-strangling vine,black Vincetoxicum nigrum(L.)Moench i 1 Goatgrass,jointed Aegilops cylindrical Host 12 Hogweed,Giant Heracleum,mantegazzianum 13 Knapweed spp. Centaurea spp. 14 Kudzu Pueraria montana(Lour.)Merr. 15 Parsnip,Wild Pastinaca saliva L. 16 Hemlock,poison Conium maculatum L. 17 Poison-ivy Rhus radicans L. 18 Ragweed spp. Ambrosia spp. 19 Ragwort,tansy Senecio jacobaea L.-7 IF20 Sow-thistle,annual,perennial Sonchus spp. 21 Spurge,Cypress Euphorbia cyparissias L. 22 Spurge,leafy Euphorbia esula L.(complex) 23 Thistle,bull Cirsium vulgare(Savi)Tenore 24 Thistle,Canada Cirsium arvense(L.)Scopoli 25 Tussock,serrated Nassella trichotoma Hackel ex Arech. Township/Municipality of Notice to Residents and Property Owners Regarding Noxious Weeds The main purpose of the Weed Control Act, R.S.O. 1990, is to reduce the impact of noxious weeds on the industries of agriculture and horticulture. Primarily this act applies to agricultural and horticultural lands that generate income or other benefits to agriculture; this excludes lawns, gardens and private areas for personal enjoyment and leisure. Under the Weed Control Act, R.S.O. 1990, Chapter W.5 Section 3, 16 and 23 that you are requested to destroy all noxious weeds on your property. In Urban Areas Section 3, 13, 16 and 18 do not apply to noxious weeds or weed seeds that are far enough away from any land used for agricultural or horticultural purposes, as they do not interfere with that use. All properties within the Municipality(Township) of are hereby requested to be in compliance with the Weed Control Act by the 121h day of June 2017 and throughout the growing season. Municipal Clerk Jeff Lawrence, Weed Inspector 519-631-1270 Thinking beyond the box Stewardship Ontario `' �� ��7 March 31,2017 e �3 ��^n West Elgin, Municipality of 22413 Hoskins Line Rodney, ON NOL 2CO RE:Industry funding for Municipal Blue Box Recycling for the quarter of the 2016 Program Year Dear Mayor and Members of Council: Packaging and printed paper companies, represented by Stewardship Ontario,fulfill their responsibilities to fund 50%of the net cost of the Blue Box Program by making cash payments to municipalities on a quarterly basis. On June 15,2016,the Waste Diversion Ontario(WDO) Board determined that payments to municipalities will be based on a 2016 funding obligation of$121,552,551.WDO.provided further details with respect to the WDO Board's determination of the 2016 obligation in a report on their website.The report can be read here. Stewardship Ontario is providing payments to municipalities in accordance with.the WDO Board''§decision. On behalf of Stewardship Ontario, I want to thank you for your continued efforts to increase waste diversion in this province. Sincerely, /,Z— David Pearce Supply Chain Officer Stewardship Ontario 1 St.Clair Avenue West T.416.323.0101 www.stewardshipontario.ca 7th Floor F. 416.323.3185 Toronto,Ontario info @stewardshipontario.ca M4V 1K6 Notice. of Public Meetings Canada-Ontario Draft Lake Erie Action Plan to Reduce Phosphorus and Algae Lake Erie is exhibiting symptoms of extreme stress resulting in harmful and nuisance algal blooms and zones of low oxygen that threaten drinking water quality, fish populations, beach quality, coastal recreation, the .overall ecological health of the lake, and the Canadian economy. The cause of these algal blooms has been linked to excess phosphorus entering the lake. A tremendous amount of work has already been completed to reduce phosphorus loads, however much more needs to be done. The Government of Canada and the Province of Ontario have developed a draft action plan that identifies actions to reduce phosphorus and algal growth in Lake Erie. To tackle these issues, actions from all levels of government, First Nations and Metis communities, as well as sector groups, conservation authorities, and the public is needed. Public meetings will be held on: • May 16, 2017 from 7:00 pm to 9:00 pm at the Dunnville Community Lifespan Center, 275 Ramsey Drive, Dunnville, ON • May 18, 2017 from 7:00 pm to 9;00 pm at the Chatham-Kent John D. Bradley Convention Centre, Meeting Room 1A, 565 Richmond St., Chatham, ON For both meetings, free parking is available on site. The doors will open at 6:30 pm. There will be a formal presentation between 7:00 pm and 7:30 pm which will provide an overview of the issues and highlight actions proposed in the draft plan. Following the presentation, there will be opportunity for the public to ask questions about the draft action plan and provide comments and feedback on actions that can be taken to reduce phosphorus. Coffee and light refreshments will be provided. Please RSVP to Jody.McKenna canada.ca. The draft of the Lake Erie Action Plan is available through the following links at LetsTalkLakeErie.ca or www.ontario.ca/EBR (registry number: 012-9971). r , � � '�+�� �.Ur El ire + b OW MA _ F60 tm�m6di5INIO �: I go. I v ^a i f k x. i Pi k!ryry J -i OO MO. du lry�dg `: sgau trc ! 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WinI dale j+a pr erred lakes baala rap urc lyl 'lsl u parr are Icda#ed ire tkra ru9¢�'nrcr ili of S'�athfoy *e,ju 6 5 3 w s l3el ,v �t if Ftorr i esf�1 Lvrt €ornj ar 1f:lan easf of l e] riarrre(doe b-po e" of Ck�a. mr�)at83411�'�ludd� t C�r�r�#y���grrg��Qde���}a just�aaithvve�nf.f�v�r��. To POD1�:2 FleW`clip Carat d L 6i1er' ii r"rle ' Il l Consery Oon Authority 51Wo id [ lei ika www.ltvcato 2 From: AMO Communications communicate @amo.on.ca> Sent: Thursday, April 27, 2017 5:17 PM To: Subject: AMU Noucy update-zoi! Provincial Budget Delivered April 27, 2017 2017 Provincial Budget Delivered Today the Honourable Charles Souza delivered the 2017 Provincial Budget. The 2017 Budget is balanced for the first time since 2008. The government is also planning for balanced budgets in 2018-19 and 2019-20. The budget shows total debt of$341 billion for 2017-18. Highlights for municipal governments include: • Authority to Levy a Hotel Tax: All municipalities will be given the authority to levy a hotel tax. Existing Destination Marketing Fee programs would be funded from within new hotel tax revenues. Where Destination Marketing Fees do not currently exist, 50% of new hotel tax revenues must be shared with regional tourism organizations. The change is expected to provide permissive municipal authority to include home-sharing programs (i.e. Airbnb) within the hotel tax. An Ontario Sharing Economy Strategy is forthcoming. • Municipal Revenue and Property Taxation: • Railways: Municipal property tax rates will increase by approximately $6 per acre in railway right-of-ways in 2017. The variance in rates will be narrowed by establishing a new minimum of$80 per acre in 2017 (vs $35 currently). In effect, this is a modest change. • Farms: Municipalities will have authority to reduce property tax rates for small-scale value-added and commercial activities on farms should they choose. • Provincial Land Tax: The budget vaguely states, "legislative amendments will be introduced to further support increased equity in taxation and in how services are paid for in the north". • Vacant Homes: As announced in last week's housing strategy, some municipal governments will receive additional authority to tax vacant homes. • Ontario Municipal Partnership Fund: The total envelope of the fund for 2018 remains unchanged at $505 million. • Ontario Community Infrastructure Fund: The previously announced expansion of the program to $300 million by 2018-19 was reconfirmed in the budget. • Ontario Gas Tax for Transit: The previously announced doubling of the program to $642 million by 2021-22 was reconfirmed in the budget. • Connecting Links: The budget reconfirmed the envelope of$25 million in 2017-18 and $30 million in 2018-19. • Carbon Pricing Proceeds: Municipalities will be eligible for funds in two investment areas: social housing retrofits and $55 million to include a Municipal Greenhouse Gas Challenge I Fund supporting municipal energy or climate change plans. Funding for homeowners for energy efficiency improvements is included in a separate program. • Library Digital Services: $1 million in 2017-18 to improve digital services for libraries including 165 rural and 82 remote public libraries. • Retirement Homes and Seniors Public Transit: The Province will provide funding to small and rural retirement homes to install sprinkler systems for fire protection. Details have not been confirmed in the budget. The Province will also provide a 15 per cent tax rebate to seniors for public transit costs. • Workplace Safety and Insurance Act: There will be amendments to the Act with respect to work-related chronic mental stregs, worker benefits, and indexation. AMO will review the Budget Bill itself when it is publicly available and continue to analyse the budget in greater detail, reporting to the membership as required. AMO Contact: Matthew Wilson, Senior Advisor, E-Mail: mwilson@amo.on.ca, 416.971.9856 ext. 323. PLEASE(VOTE:AMO Breaking News will be broadcast to the member municipality's council,administrator,and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required.We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists. DISCLAIMER:Any documents attached are final versions.AMO assumes no responsibility for any discrepancies that may have been transmitted with this electronic version.The printed versions of the documents stand as the official record. OPT-OLIN:If you wish to opt-out of these email communications from AMO please click here. . z I I From: AMO Communications<communicate @amo.on.ca> Sent: Friday,April 28, 2017 5:07 PM To: Subject; 1017 Ontario Buaget: HMO's Commentary April 28, 2017 2017 Ontario Budget: AMON Commentary • Finance Minister Charles Sousa delivered a balanced Budget that focuses on health care and education, followed by childcare and social services. • The Province's infrastructure investment plan shows additional money for the broader public sector yet does not say how much municipal governments should expect. • AMO estimates that municipal governments need about $60 billion over the next decade; municipalities have long term asset management plans, and they need to be able to finance j their responsibilities over time. • AMO is aligned with the Province that new federal funding must support priorities and our spending programs without creating new additional spending or borrow more. • Logical improvements to help us manage other costs are still unanswered—matters such as common sense limits on municipal liability and wage increases through interest arbitration that other people can relate to. • Municipal governments are trying to do it all on less than a dime while the Province works with 44 cents and federally, with 47 cents. • Property taxes are high and increasing. How high should they go? Ontario's commitment to partnership needs to include a commitment to ensure that both orders of government are making ends meet and that basic public services are properly funded and affordable. • Ontario's municipal governments are looking for a long term plan, a partnership and progress Change is needed. [DISCLAIMER: Any documents attached are final versions. AMO assumes no responsibility for any discrepancies that may have been transmitted with this electronic version. The printed versions of the documents stand as the official record. OPT-OUT: if you wish to opt-out of these email communications from AMO please Click Here. AM19AWdation V � 1 � n 1�o fr From: Delegations (MMA) (maiito:Dele ati ns ontario.ca Sent: May-08-17 3:41 PM To: Undisclosed recipients: Subject: Municipal Delegations at AMO Conference Hello/ Bonjour, Please be advised that the Municipal Delegation Request Form for the Association of Municipalities of Ontario (AMO) 2017 Annual Conference is available online. Information about delegations and a link to the form are available here: http://www.mah.gov.on.ca/Pagel5319.aspx. The deadline to submit requests is Wednesday June 28, 2017. Veuillez noter que le Formulaire de demande d'une,d6legation municipale au congres annuel 2017 de I'Association des Municipalites de I'Ontario (AMO) est disponible en ligne. Les renseignements sur les delegations et un lien vers le formulaire sont disponible ici: htt �twww.mah.-gov.on.ca/Paqel5322.asp x. La date limite pour pr6senter votre demande est le mercredi, 28 juin 2017. Thank you/ Merci i I 10 COUNTY it i LA. NA RK April 27th, 2017 The Honourable Kathleen Wynne, M.P.P., Premier of Ontario Legislative Building Queen's Park Toronto, Ontario M7A 1A1 Dear Ms. Wynne: Re: Request for Provincial Support: Opioid Strategy At the regular session of Lanark County Council held on April 26th, 2017, the Council of the Corporation of the County of Lanark adopted the following resolution seeking provincial support in relation to the opioid crisis: MOTION #CC-2017-67 WHEREAS, communities across the province and country are responding to the escalating risk of opioid overdoses and deaths; AND WHEREAS, Ontario alone has witnessed 13 years of increasing deaths due to opioid overdoses, to the point that deaths related to such overdoses are now double those from motor vehicle collisions (excerpt from Prescription for Life www.drugstrategy.com); AND WHEREAS, according to the Regional Supervising Coroner East Region, Leeds, Grenville and Lanark (LGL), our region is not immune to the opioid problem, as there were 24 opioid related deaths between 2010 and 2014, as well as 7 suspected opioid-related deaths in the region in the past 12 months, and individuals participating in the Public Health Unit Harm Reduction Program have reported 23 non-fatal opioid related overdoses in the past 6 months; AND WHEREAS, opioids, such as morphine and fentanyl patches, are prescribed by physicians to treat pain; Page 1 of 4 99 Christie Lake Road, Perth ON K7H 3C6 613.267.4200 wwwJanarkcounty.ca /2 !, AND WHEREAS, fentanyl patches and other opioid pills are being diverted from their initial purpose, and are being sold illicitly to be smoked, chewed, ingested or injected for a high, which over time, requires more and more opioid to get the same high, which leads to overdose and potentially death; AND WHEREAS, a particular concern with fentanyl patches, including illicit fentanyl and its related analogues, is that these drugs are available and easily imported illegally from other countries, and the amount of fentanyl varies on each portion of the patch leading to a higher risk of overdose; AND WHEREAS, illicit fentanyl has been confirmed in many other street drugs such as heroin, fake oxycontin pills, cocaine, and crystal meth; { AND WHEREAS, police in our area have reported seizing diverted fentanyl (an opioid) patches, illicit fentanyl, and drugs laced with fentanyl; AND WHEREAS, the Leeds, Grenville and Lanark District Health Unit is working with the community to develop a community response plan to the opioid situation in collaboration with many stakeholders including police, fire, EMS, community organizations, municipalities, health service providers, and the education sector; AND WHEREAS, the Health Unit has the lead in expanding surveillance of the problem, ensuring individuals who are using opioids and their family/friends have access to naloxone which can reverse respiratory failure from an overdose, and providing information and education to the public, in addition to working with municipalities and the community on the social determinants of health such as poverty, unemployment, lack of social supports, and inadequate housing, that can have a negative impact on the health of individuals and communities, as well as address the underlying root causes of substance misuse; AND WHEREAS, in October of 2016, the Honourable Minister of Health and Long-Term Care, Dr. Eric Hoskins announced the Ontario Provincial Opioid Strategy to tackle the public health crisis related to problematic use of opioids by looking at multiple sectors including physician prescribing, overdose monitoring, opioid prescription monitoring, and enhancing harm reduction and addiction services. Page 2 of 4 99 Christie Lake Road, Perth ON K7H 3C6 613.267.4200 www.lanarkcounty.ca OU1% /3 NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the County of Lanark respectfully requests the provincial government to enhance our Focal response to the opioid problem in our community, by enacting the following: • Ensure all first responders, including police and fire, have access to provincially funded naloxone that can reverse an opioid overdose, and training in its use, due to the fact that in our rural region volunteer firefighters are often the first ones on the scene of an opioid overdose, and it is critical that the individual(s) who has overdosed receive naloxone as soon as possible to prevent death; and Ensure all places that support vulnerable people in the community, have access to publicly funded naloxone, and training in its use; and • Provide i de a p ro provincially funded opioid educatio n campaign, including social media to complement the efforts of individual communities; and • Provide additional provincial funding for addiction and mental health services that would assist in treating people with mental illness to reduce and/or eliminate self-medication with opioids, and would provide addiction services to help people overcome their opioid addiction. BE IT FURTHER RESOLVED, that a copy of this resolution be forwarded to Dr. Eric Hoskins, Ministry of Health and Long-Term Care, Lanark-Frontenac-Lennox and Addington MP Scott Reid and MPP Randy Hillier, Carleton-Mississippi Mills MPP Jack MacLaren, FCM (Federation of Canadian Municipalities), AMO (Association of Municipalities of Ontario) and. all municipalities in the Province of Ontario. Honourable Premier, this is a crisis situation and we need strong leadership from the provincial and federal governments to coordinate with communities and urgently invest in the solutions to stop the epidemic, including addictions treatment, supportive housing, prevention and drug policy reform. We desperately need a nationwide emergency response as opioid addiction devastates families and communities and overdose deaths reach an even more horrific toll. We very much look forward to a favourable response. Page 3 of 4 99 Christie Lake Road, Perth ON K7H 3C6 613.267.4200 www.lanarkcount .ca /4 If you require any further information, please do not hesitate to contact Leslie Drynan, County Clerk/Deputy CAO at 613-267-4200 ext. 1502 or via email at Idrynan @lanarkcount rata or Dr. Paula Stewart MD, FRCPC Medical Officer of Health and Chief Executive Officer for Leeds, Grenville and Lanark District Health Unit (LGLDHU) at 613-345-5685. Sincere regards, Bill Dobson i Warden BD/ld cc: Honourable Minister Dr. Eric Hoskins, Ministry of Health and Long-Term Care Lana rk-Frontenac-Lennox and Addington MP Scott Reid and MPP Randy Hillier Carleton-Mississippi Mills MPP Jack MacLaren FCM (Federation of Canadian Municipalities) AMO (Association of Municipalities of Ontario) EOWC (Eastern Ontario Wardens Caucus) All municipalities in the Province of Ontario Dr. Paula Stewart, Medical Officer of Health for LGLDHU 99 Christie Lake Road, Perth ON K7H 3C6 613.267.4200 www.lanarkcountv.ca pP,�►FROIy d , Towns�lir of � orth Frontenae 6648 Road 506,Plevna, Ontario, KOH 2MO Tel: (613)479-2231 or 1-804-234-3953,Fax: (613)479-2352 www.n onhfrontenac:ca May 1, 2017 Via Email:premier ontario.ca Honourable Kathleen Wynne, President, Lake Sustainability Planning Committee Legislative Assembly of Ontario Queen's Park Room 281, 111 Wellesley Street West Toronto, ON M7A 1A1 Dear Ms. Wynne: RE: Hydro Reduction of 25% Not Applicable to Seasonal Residents Please be advised that the Council of the:Corporation of North Frontenac passed the following Motion at their meeting on April 28, 2017: Moved by Councillor Good, Seconded byyDeputy Mayor Perry #222-17 WHEREAS Council passed Resolution#180 -17 approving Councillor Hermer's Notice of Motion be brought forward at the April 28, 2017 Council Meeting regarding Hydro Rates including the 25% reduction not being applicable to seasonal residents, delivery charges etc.; AND WHEREAS the government has reduced Hydro One consumers'delivery charges by 17% 'with an additional 8% HST to Ontario Residents; AND WHEREAS due to unreasonable requirements for reduction most seasonal residents do not qualify for the reduction; AND WHEREAS all consumers residing within a native reserve are exempt from the delivery charges; THEREFORE BE IT RESOLVED THAT in the name of fairness and equality the Council of the Township of North l=rontenac requests these charges be removed from all Hydro One customers billing; AND THAT a copy of this resolution be provided to the Premier of Ontario; the Minister of E=nergy; all Municipalities within the Province; and Randy Hillier, MPP. Carried Yours truly, Tara Miekse Clerk/Planning Manager TMIjd cc: Ontario Minister of Energy Randy Hillier, MPP All Municipalities within the Province of Ontario C20 From: SWIFT Network info=sw1ftne twork,ca @rna113.suw17.mcsv.net> on behalf of SWIFT Network <i nfo @swiftnetwork,ca> Sent: Monday. May 01, 2417 11:27 AM To: Subject: SWIFT to Release a Two Stage Request for Pre-Qualification (RFPQ)on May 12, 2017... SWIFT to Release First Stage in RFPQ Process in May 2017... View this email in your browser VV I FT I SouthWestern a Integrated Fibre + Technology OShare a Tweet @ Forward SWIFT to Release a Two Stage Request for Pre-Qualification (RFPQ) on May 12, 2017... On May 12, 2017, the Southwestern Integrated Fibre Technology (SWIFT) Network will release a two stage Request for Pre-Qualification (RFPQ resulting in a list of prequalified respondents. Successfully prequalified respondents will be invited to respond to subsequent Request for Proposals (RFPs) to begin investing nearly $300 million in building broadband for everyone in Southwestern Ontario, Caledon, and Niagara Region. The RFPQ process will contain two stages and will be used to establish a list of prequalified respondents to submit proposal(s) in response to subsequent i RFP(s) for the network construction. The network will be competitively bid and designed through a RFP process. The RFPQ is expected to be released on or about May 12, 2017 with the primary focus being on stage one of the process. Stage one of the RFPQ process will require respondents to share information about the exact location of their existing infrastructure and known service gaps, as well as their business structure and financial plans, The RFPQ will begin the process of establishing critical network standards and eligibility criteria for building the SWIFT network. The location and amount of fibre-optic infrastructure built in each community 1 will be determined by the final overall design of the project, as informed by the RFPQ process. The final proposed project design will be released through RFP in late 2017 and confirmed when respondents are selected to build out the project. In order to participate in the RFP, interested respondents must participate and be prequalified through the RFPQ process. SWIFT is using this multi-stage process to ensure the goals of the project are achieved within our projected timeline. Responding to the RFPQ will require a significant amount information sharing, time and effort, therefore it is important that interested respondents begin preparing to respond well in advance of the anticipated May 12, 2017 release of the RFPQ. We are sharing this update to remind interested parties as well as the general public about the upcoming release of the RFPQ and provide as much advance notice of the RFPQ/RFP process as possible in order to proactively prevent delays in building the network. The RFPQ and RFP(s) will be posted on Bonfire along with details of all 2 i bid opportunities posted on vvww.bjddingo.com/simcoe as they are released. All information will be cross-posted and shared through our website and mailing list. *The text of this cam ai n has been crass posted on our blog and can be viewed by cfickinq here or visffinq www.swifgnetwork.ca* We have launched a portal to help interested bidders understand the project and the procurement proess. You can find answers to common questions, important timelines, and other useful information at www.swiftnetwork.ca/procurement, including eligibility to respond. Click here to learn more about our procurement process & how your company . can participate This does not replace the official procurement process, rather it is intended to help assist potential respondents prepare for the RFPQ/RFP process and provide transparency and accountability for our stakeholders. To learn more, please visit our website: ww .swiftn t or .ca 3 Keep in touch and stay informed: We encourage our member municipalities and organizations and local service providers to reach out to SWIFT staff to stay informed and help us support local initiatives where possible. For more information or to speak with our team, please contact: • Geoff Hogan, Executive Director • Ashleigh Weeden Communications Manager. • Adriana Dekker, Stakeholder Relations To stay up to date with news, updates on the RFPQIRFP process, bidding opportunities, and more, please subscribe to our mailing list by clicking the button below or visiting www.swiftnetwork.calcontact Connected: r f for: Our Newsletter Want to make sure your family, friends, and colleagues stay up to date on SWIFT as we build #broad bandforeveryone? Use the buttons below to share this email on social media or forward it to your network. Share O Tweet O Forward 4 Update Your i Got Only the News You Want Do you want to keep receiving notices about our procurement process or bidding opportunities? Or would you rather only receive general news and updates? Click the red button above to update your subscription settings to make sure you only receive the information you need and want. Connect with SWIFT and follow along as we build #broad bandforeveryon e. Use the links below to find us on Facebook, Twitter, and our website: j Copyright O 2017 Southwestem Integrated Fibre Technology Inc., All rights reserved. Thank you for opting in to receive news about the Southwestern Integrated Fibre Technology project.We promise never to spam you and you can unsubscribe from this list at any time.For more information about SWIFT please visit www.swiftnetwork.ca Our mailing address is: Southwestern Integrated Fibre Technology Inc. 789 Broadway Street Wyoming, Ontario NON 1T0 Canada Add us to your address book Want to change how you receive these emails? You can update your preferences or unsubscribe from this list 5 From: SWIFT Network info=swiftnet work.ca @maill98.atl221,rsgsv.net>on behalf of SWIFT Network info @swlftnetwork.ca> Sent: Wednesday, May 03, 2017 9:58 PM To: Subject: Kegion or vvaterfoo joins SWIFT as full partner, contributing$2.2 million to build Internet broadband for everyone... Region of Waterloo joins SWIFT... View this email in your browser VV I FT I SouthWestern - Integrated * Fibre * Technology Share O Tweet @ Forward Region of Waterloo joins SWIFT as full partner, contributing $2.2 million to build Internet broadband for everyone... The Southwestern Integrated Fibre Technology (SWIFT) Network continues to gain momentum and gather support in advance of its official procurement process launching this May as the project moves toward realizing its goal of building critical fibre-optic broadband infrastructure across Southwestern Ontario, Caledon and Niagara Region. Tonight, the Region of Waterloo joined SWIFT as a full partner, contributing $2.2 million in funding towards the project. This partnership follows $180 million i in combined investments by the federal and provincial governments and over five years of committed collaboration and investment by 18 municipalities. This funding supports the expansion of access to broadband by delivering fibre optic coverage to over 350 communities across Southwestern Ontario, as well as Caledon, Orillia and Niagara Region. Partnership with the Region of Waterloo now means that more than 4 million Ontarians will be connected by modern - Internet infrastructure under the SWIFT initiative. "We have experienced firsthand the incredible opportunities created by technology here in the Region of Waterloo and we know that residents, business and industries rely on broadband in today's fast-paced connected world," said Region of Waterloo Regional Chair Ken Seiling. "Supporting SWIFT makes sense for ensuring the current and future vitality of our communities and economy and ensures that everyone across the Region will have better access. We look forward to working with our partners at SWIFT as we pursue an innovative, sustainable, and prosperous future for the entire Region." "Ultra-high speed Internet connectivity is vital to economic development and quality of life in our communities and the Region of Waterloo is an important hub of technological innovation not only regionally in Southwestern Ontario, but also for Canada and North America," said SWIFT Board Chair Gerry Marshall. "Having the Region of Waterloo join SWIFT as a full member before we begin our official procurement process on May 12th underscores the importance of this initiative as we work to connect everyone who lives, works, and plays in Western Ontario and Niagara Region." "We are thrilled to welcome the Region of Waterloo on board as a full partner in building broadband for everyone," said SWIFT Executive Director Geoff Hogan. "The Region of Waterloo is an incredible example of the social and economic impact of technological innovation. Building better connectivity for the entire region will increase the potential for economic growth and diversification 2 i by helping all of our communities and businesses better compete in global markets, attract new jobs and new talent, and improve quality of life through better services." In addition to leadership from the county members of the Western Ontario Warden's Caucus and investment from the federal and provincial governments, the Region of Niagara, Town of Caledon, and City of Orillia are also supporting the project. Non-municipal members include Grey Bruce Health Services, Georgian College, and the Stratford Economic Enterprise Development Corporation. First Nations supporters include the Southern First Nations Secretariat, the Chippewas of Kettle and Stony Point First Nation, the Chippewas of the Thames First Nation and Walpole Island First Nation. I i The SWIFT Initiative is based on the principle that everyone in Western Ontario deserves access to high-speed Internet, regardless of the size of their community, their age, education, or where they work. SWIFT will build an affordable, open-access; ultra-high-speed fibre-optic regional broadband network for everyone in southwestern Ontario and Niagara Region. SWIFT has set May 12, 2017 as the target date to launch the first stage in its procurement process, beginning with a two-stage Request for Pre-Qualification Process. For more information about the procurement process and to stay up to date on how SWIFT will build broadband for everyone in Southwestern Ontario, Caledon, and Niagara Region, please visit www.swiftnetwork.ca and sign-up for the SWIFT mailing list at www.swiftnetwork.ca/contact Clio Isere to read the fall release. For more information, please contact Ashleigh Weeden, Communications Manager, at ash lei h.weeden swiftnetwork.ca or 226.256.1640 or visit 3 www.swiftnetwork.ca The Southwestern Integrated Fibre Technology (SWIFT) Network has set May 12, 2017 as the target date to release a two stage Request for Pre-Qualification (RFPQ). Successfully prequalified respondents will be invited to respond to subsequent Request for Proposals (RFPs) to begin investing nearly $300 million in building broadband for everyone in Southwestern Ontario, Caledon, and Niagara Region. You can find answers to common questions, important timelines, and other useful information at www.swiftnetwork.ca/procurernent, including eligibility to respond. Click a to learn about procurement process • how your company r participate This does not replace the official procurement process, rather it is intended to help assist potential respondents prepare for the RFPQIRFP process and provide transparency and accountability for our stakeholders. To learn more, please visit our website: 4 vvwwswiftnetwork.ca Keep in touch and stay informed: We encourage our member municipalities and organizations and local service providers to reach out to SWIFT staff to stay informed and help us support local initiatives where possible. For more information or to speak with our team, please contact: • Geoff Hogan, Executive Director • Ashleigh Weeders Communications Mana er. • Adriana Dekker Stakeholder Relations To stay up to date with news, updates on the RFPQIRFP process, bidding opportunities, and more, please subscribe to our mailing list by clicking the button below or visiting www.swiftnetwork.calcontact Stay Connected Sign Up for Our Newsletter Want to make sure your family„friends, and colleagues stay up to date on SWIFT as we build #broad bandforeve ryone? Use the buttons below to share this email on social media or forward it to your network. OShare O Tweet O Fomard 5 Update • Only • Do you want to keep receiving notices about our procurement process or bidding opportunities? Or would you rather only receive general news and updates? Click the red button above to update your subscription settings to make sure you only receive the information you need and want. Connect with SWIFT and follow along as we build #broadbandforeveryone. Use the links below to find us on Facebook, Twitter, and our website: { Copyright©2017 Southwestem Integrated Fibre Technology Inc., All rights reserved. Thank you for opting in to receive news about the SouthWestern Integrated Fibre Technology project.We promise never to spam you and you can unsubscribe from this list at any time. For more information about SWIFT please visit www.swiftnetwork.ca Our mailing address is: Southwestern Integrated Fibre Technology Inc. 789 Broadway Street Wyoming, Ontario NON ITO Canada Add us to your address book Want to change how you receive these emails? You can update your preferences or unsubscribe from this list 6 Folt 616f low Yooht Club P.O. Box 315, Rodney,ON NOL 2Co April 28th, 2017 WEST ELGIN MAYOR and COUNCIL Municipality of West Elgin 22413 Hoskins Line PO Box 490 Rodney,Ontario NOL 2CO ATTENTION: Mr.Scott Gawle CAO RE: Port Glasgow Marina Pier Rehabilitation Meeting- Riggs Marine Engineering Dear Mr. Gawley: In furtherance to discussions of the Port Glasgow Marina Board of Management members, a meeting and site inspection was arranged with Brian Riggs, Riggs Marine Engineering London Ontario April 6th, 2017. The purpose was to examine the feasibility of other options relating to the marina piers. As a starting point, Riggs reviewed the Shore Plan proposals for both the west and east piers as well as the proposal for the west pier alone. Dollar cost estimates identified by Shore Plan in 2007 for this work was 3 million for both and 1.5 million for the west pier alone. At the outset Riggs advised that in his opinion the Shore Plan proposals were viable and would achieve the desired goal of insuring the marina was safe and completely usable by all boaters in the community. Riggs during his site inspection indicated that based on current and anticipated annual revenues without significant expansion of the current marina to increase revenues it was his opinion that either proposal was likely not financially viable. Riggs Engineering has been engaged in a number of projects on Lake Erie and as a result they have an understanding of the unique issues that the lake presents to small craft operators. As well, Riggs is a recreational boater, boating out of Port Stanley. He has visited Port Glasgow via water and has firsthand experience with issues that face small craft in the 16 to 22 foot range that make up the majority of our boating/fishing clientele. Riggs walked the meeting attendees through a number of options from fixed pier extensions to breakwaters that would have the desired effect of calming the channel. He provided information on both the availability and significant costs associated for the use of large stone required in pier extensions in terms of distance to source and trucking costs. - 2- Riggs provided his opinion that breakwaters installed at Loth the west and east piers in lieu of heavy stone and fixed wall pier extensions would achieve the same result; calming lake wave action to provide a safe usable channel and increase the efficiency of all three launch ramps at a significantly reduced cost. He indicated this system has been successfully employed for many years at Port Elgin on Lake Huron. Riggs identifies this breakwater system as an "arrowhead" configuration. Riggs indicates the arrowhead breakwaters are constructed out of heavy steel baskets (enclosures) that a contractor would fabricate onsite. The fabricated baskets are then placed 20-30 feet in front(south) of the west and east piers in the arrowhead configuration. The baskets are set in the clay lakebed and would extend approximately 5 to$feet above the surface of the lake. Once placed the baskets are filled with stone of a much smaller size than the stone required for a fixed pier extension. This stone, of an approximate diameter of 2 feet, is available from quarries in the Ingersoll area greatly reducing trucking costs and allows for the use of standard stone hauling dump trucks and dump trailers etc. This method differs from fixed pier construction in that wave action is displaced by the fixed pier much as it is now. In severe sea state conditions the blocked wave energy will then wash over the piers causing erosion of top surface. The breakwater system he suggests provides both a degree of wave action displacement while also allowing some of the wave action hydraulic energy to be mitigated directing it through the irregular shaped stone in the baskets. Placing the baskets 20 to 30 feet from the existing piers has a threefold advantage. (1) Provides an area sheltered from heavy wave action for shoreline fishing. It is believed that fixed pier extensions utilizing heavy stone coupled with the required base width would all but preclude shoreline fishing. (2) Provides a natural habitat for bait fish owing to the irregular shaped stone used again enhancing shoreline fishing activity. (3) Reduces the ability of persons to access the breakwaters and therefor mitigates liability to some extent. Riggs indicates that a cost estimate for this type of project would be in the area of five hundred thousand. He indicates the cost estimate for engineering this project would be twenty thousand dollars. Riggs indicates that engineering for this type of project includes an examination of the various marine and atmospheric variables, required drawings in support of the project all of which are required to obtain necessary permits from various levels of government and or agencies. He offers an opinion that; regulatory agencies may be more inclined to issue permits as the project is less intrusive to the marine environment. Regardless, he indicated that such a project would.take in excess of a year from the application for approvals through to construction completion. Riggs indicated that engineering work he has done in past some clients have been successful in having that aspect funded through the Trillium Foundation. it maybe of interest to review the following links to Google Earth. They are of Port Glasgow and Port Elgin harbours. The lake surface wave action as opposed to channel/basin surface should be noted. The arrowhead breakwaters are quite clear in the Port Elgin link. Port Glasgow: https://www.google.ca/maps/place/Port+Glasgow,+ONf @42.506645,- 81.612921244m data=!3m1!1e3!4m5!3m4!1sOx882fc97bOd65fb8d:OX777b446cde6O16Od!8m2l3d42.5 0971214d-81.610466?hl=en&authuser=0 Port Elgin: httos://www.google.ca/maps/place/­Port+EIgin,+Saugeen+Shores,+ N 44.4468493 - 81.4059846 761m data=!3m1!1e3!4m5!3m4!1sOx8829c9238c9eb579:Oxa3195af796722aad!8m2l3d44. 4340516!4d-81.3929413?hl=en&authuser=0 ARIEL PHOTOGRAPH PORT ELGIN MARINA DETAILING ARROWHEAD BREAKWATERS We are of the opinion that;the original proposals by Shore Plan are beyond the financial capabilities of PGYC and the Municipality and that it would be in the best interests of both parties to enter into the first stages of engineering working towards breakwater construction. To this end, I would ask that this new information be brought before Council at its convenience for discussion. Myself or other members of the PGYC Executive can be available should that be the wish of Council. regards, Rob Mote, President Port Glasgow Yacht Club .� West Elgin Arena Board Regular Session March 14 2017 This regular session of the West Elgin Arena Board was called to order at 9:30 am with the following members present:Joe Seman.Johnathan Wolf. Ian Fleck, Alphonse Willie,Jim Hathaway, and Recreation Superintendent Jeff Slater. Item#1 Approval of This Session Agenda: Moved By:Joe Seman Second: Ian Fleck The West Elgin Arena Board hereby approves the Agenda as presented for this session. CARRIED. Item#2 Disclosure of Pecuniary Interest: None noted. Item#3 Delegations;There were no delegations present. Item#4 Adoption of the Minutes: Moved By: Alphonse Willie Second:Joe Seman The West Elgin Arena Board hereby approves the minutes of February 14 as presented. CARRIED Item#5 Accounts and Financial Report: Moved By: Ian Fleck Second By: Alphonse Willie The West Elgin Arena Board hereby approves payment of the accounts in the amount of$ 7932.34. CARRIED. Item#6 Business Arising from the Minutes: 1. Concession Operation:The recreation Superintendent has not been able to contact the interested party as of this date. 2. Skating Club: member Jim Hathaway reported that the West Elgin Skating Club would be taking ice time on Monday night from 5 pm until 7 pm and cancelling their current Saturday morning ice time. Item#7 Correspondence:There was no correspondence reported at this session. Item#8 New Business:There was no new business reported at this session. _2_ l Item#9 Adjournment: Moved By:Joe Seman Second By:Jim Hathaway The West Elfin Arena Board hereby resolves that this session of the West Elgin Arena Board hereby adjourns at this hour of 10:30 am and shall reconvene April 112017 at 9:30 am at the West Elgin Arena or at the call of the chair. CARRIED. I 3 -.� West Elgin Arena Board Regular Session April 112017 This regular session of the West Elgin Arena Board was called to order at 9:30 am with the following members present:Johnathan Wolf, Ian Fleck, Alphonse Willie,Joe Seman and recreation Superintendent Jeff Slater. Item#1 Approval of Agenda: Moved By; Ian Fleck Second:Joe Seman The West Elgin Arena Board hereby resolves that the Agenda for the April 11 m2017 Session is hereby approved. CARRIED. Item#2 Disclosure of Pecuniary Interest: None noted. Item#3 Delegations: No delegations were present. Item#4 Adoption of the minutes: Minutes of march 2017 were not provided. Item#5 Accounts and Financial reports: Moved By:Joe Seman Second By: Ian Fleck The West Elgin Arena Board hereby approve payment of the accounts in the amount of$ 28,715.12. CARRIED. Item#6 Business Arising from the Minutes: 1. Compressor Room Roof: The estimates for the repair of the compressor room roof will be available for the next session. 2. Concession Operation:The Recreation Superintendent has n of been able to contact the applicant as of this meeting date. Item#7 Correspondence: None received nor presented. Item#8 New Business: I. WLMH Room Fan: Member Alphonse Willie inquired as to the possibility of having an exhaust fan installed in the WLMH roo. Moved By: Ian Fleck Second by:Joe Seman The West Elgin Arena Board hereby resolves that the Recreation Superintendent look into installing an exhaust fan in the WLMH storage'room CARRIED. 2 Item#9 Adjournment: Moved By: Joe Seman Second By: Alphonse Willie The West Elgin Arena Board hereby resolves that this session of the West Elgin Arena Board adjourn at this hour of 10:20 am and shall reconvene at 9:80 am on May 9 2017 at the West Elgin Arena or at the call of the chair. CARRIED. i i }