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06 - May 9, 2017 County Council Agenda Pkg. including Addenduml n o "i ORDERS OF THE DAY FOR TUESDAY, MAY 9, 2017 - 9:00 A.M. �nnrn 1st Meeting Called to Order 2nd Adoption of Minutes —April 11, 2017 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations DELEGATIONS: 9:00 a.m. Pierre Chauvin and Meghan Lippert, MHBC Planning Urban Design & Landscape Architecture with PowerPoint presentation titled "Elgin County Source Protection Plan Implementation". (attached) 9:15 a.m. Elizabeth Sebestyen, Acting Director, St. Thomas -Elgin Social Services with report titled "Elgin St. Thomas Age -Friendly Community Plan". (attached) 5th Motion to Move Into "Committee Of The Whole Council" 6th Reports of Council, Outside Boards and Staff 7th Council Correspondence 1) Items for Consideration 2) Items for Information (Consent Agenda) 8th 9th 10th 11 th 12th 13th 14th NOTICE: OTHER BUSINESS 1) Statements/Inquiries by Members 2) Notice of Motion 3) Matters of Urgency Closed Meeting Items - none Motion to Rise and Report Recess Motion to Adopt Recommendations from the Committee Of The Whole Consideration of By -Laws ADJOURNMENT LUNCH WILL NOT BE PROVIDED Deputy Warden for May Councillor Wiehle Deputy Warden for June Councillor Ens May 23, 2017 County Council Meeting - 9:00 a.m. (tentative) June 13, 2017 County Council Meeting - 9:00 a.m. June 22, 2017 Ninth Annual County of Elgin Warden's Charity Golf Tournament, St. Thomas Golf & Country Club November 24, 2017 Warden's Dinner — Shedden Keystone Complex Accessible formats available upon request. 1 DRAFT COUNTY COUNCIL MINUTES Tuesday, April 11, 2017 Accessible formats available upon request. The Elgin County Council met this day at the Administration Building at 9:00 a.m. Councillor Martyn (ill) regrets. Warden Jones in the Chair. CORRESPONDENCE Council considered correspondence from the Township of Malahide recommending the appointment of Jim Jenkins as one of Malahide's representatives on County Council. This Council position was left vacant as a result of the recent passing of Councillor Mike Wolfe. Moved by Councillor Marr Seconded by Councillor Currie THAT at the request of the Township of Malahide and in accordance with Article 13 of the Minister's restructuring order, Mr. Jim Jenkins be authorized to replace Councillor Mike Wolfe as one of Malahide's representatives on County Council, commencing on April 11, 2017 and terminating upon the end of the current Council term; and, THAT the correspondence from the Township of Malahide be received and filed. - Carried. OATH OF OFFICE Councillor Jenkins took the Oath of Office, administered by the Chief Administrative Officer. The Councillor then took his seat on County Council. ADOPTION OF MINUTES Moved by Councillor Mennill Seconded by Councillor Ens THAT the minutes of the meeting held on March 14, 2017 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. Moved by Councillor Currie Seconded by Councillor Ens THAT we do now move into Committee Of The Whole Council. - Carried. REPORTS Terrace Lodge Long Term Care Home Redevelopment Update — Chairman Terrace Lodge Redevelopment Building Committee The Director of Homes and Seniors Services presented the report updating Council on the progress of the redevelopment of the Terrace Lodge Long Term Care Home in regards to the project schedule, peer review of the schematic design, and the Request for Expression of Interest (RFEI) for repurpose options for the current Terrace Lodge facility. County Council Moved by Councillor Marr Seconded by Councillor Mennill April 11, 2017 THAT the report titled "Terrace Lodge Long Term Care Home Redevelopment Update" from the Chairman of the Terrace Lodge Redevelopment Building Committee, dated March 14, 2017 be received and filed. - Carried. Ontario Ministry of Citizenship and Immigration Funding Update — Economic Development Coordinator The coordinator presented the report informing Council that Elgin County was awarded a grant of $75,000 from the Municipal Innovation Fund; Innovative Immigration Initiatives by the Ontario Ministry of Citizenship and Immigration. Elgin County Economic Development will partner with the YWCA to use the funding to develop a protocol for fielding inquiries related to the new Welcome to St. Thomas -Elgin Portal as well as identifying and addressing gaps for hiring internationally trained immigrants to fill work gaps in the County. Moved by Councillor Currie Seconded by Councillor Ens THAT the report titled "Ontario Ministry of Citizenship and Immigration Funding Update" from the Economic Development Coordinator, dated March 27, 2017 be received and filed. - Carried. Connect to Innovate RFP Results — Manager of Information Technology The manager presented the report informing Council that the RFP seeking partnerships in order to apply for funding through the Connect to Innovate Program has closed and that Packetworks responded to the RFP with a proposal to build backbone fibre infrastructure from Dutton to Wallacetown. Staff is recommending that Council provides a letter of support for Packetworks. Moved by Councillor McWilliam Seconded by Councillor Currie THAT County Council provide a letter of support to Packetworks for their Connect to Innovate funding application. - Carried. Provincial Offences Administration (POA) Facilities — Provincial Offences Administration Supervisor The supervisor presented the report providing Council with an update on negotiations with the Ministry of the Attorney General (MAG) regarding additional POA courtroom space. The report recommended that Council authorize staff to enter into negotiations with MAG for per diem courtroom usage for lengthy trials or emergency situations. Moved by Councillor Marr Seconded by Councillor Mennill THAT staff be directed to enter into discussions and negotiations with Ministry of the Attorney General (MAG) for per diem courtroom usage; and, THAT staff evaluate the facility needs for Provincial Offences Administration (POA) for both function and security and provide recommendations to Council once the outcomes of POA Modernization are known. - Carried. County Council 3 April 11, 2017 Landfill Tax Ratio from Province and 2017 Budget By-law — Director of Financial Services The director presented the report informing Council that the Province had issued the landfill tax ratio allowing for Elgin to adopt its budget by-law. With the establishment of the new landfill class, MPAC has moved two local municipally owned landfills in Dutton Dunwich and West Elgin from the exempt class into the new landfill class. The landfill ratio would unfairly penalize these municipalities that previously have not paid taxes on these properties; therefore, staff recommended that Council grant relief on the full portion of the County property taxes on landfills in the municipalities of Dutton Dunwich and West Elgin. Moved by Councillor Mennill Seconded by Councillor Wiehle 1. THAT the large industrial class be chosen as an optional property class. 2. THAT the multi -residential ratio be reduced to 1.9999 to avoid provincially imposed levy restrictions; and, 3. THAT the municipalities of Dutton Dunwich and West Elgin be granted relief on the full portion of the County property taxes on the landfills that these municipalities use for local resident waste. 4. THAT the 2017 tax ratios for the County of Elgin set out on Schedule "A", attached hereto and forming part of this by-law, be approved and adopted by Council. 5. THAT the 2017 budget of the County of Elgin set out on Schedule "B", attached hereto and forming part of this by-law, which incorporates estimates for revenue and for expenditures be approved and adopted by Council. 6. THAT the 2017 tax rates for the assessment in each property class set out in Schedule "C", attached hereto and forming part of this by-law, be approved and adopted by Council. - Carried. Homes — West Elgin Community Health Centre (WECHC) Meals on Wheels (MOW) Contract — 2017-2018 — Director of Homes and Seniors Services The director presented the report recommending that Council authorize staff to sign a contract for Meals on Wheels services with the West Elgin Community Health Centre for the 2017-2018 year. Moved by Councillor Currie Seconded by Councillor Mennill THAT the current price of West Elgin Community Health Centre Meals on Wheels increase to $6.60 for regular portions and $3.30 double portions for the 2017-2018 contract year; and, THAT Council authorize staff to sign the 2017-2018 Meals on Wheels contract with the West Elgin Community Health Centre. - Carried. Homes — Long -Term Care Service Accountability Agreement for 2017-2018 — Director of Homes and Seniors Services The director presented the report seeking Council authorization to sign the Long -Term Care Service Accountability Amending Agreement for 2017-2018 with the South West Local Health Integration Network. Moved by Councillor Ens Seconded by Councillor Jenkins THAT Council authorizes staff to sign the Long -Term Care Service Accountability Amending Agreement for 2017-2018 with the South West Local Health Integration Network for Bobier Villa, Elgin Manor and Terrace Lodge. - Carried. County Council April 11, 2017 Homes — Administration Policy Manual Review and Revisions 2017 — Director of Homes and Seniors Services The director presented the report recommending that Council approve revisions to the Homes Administration Policy Manual. Moved by Councillor Marr Seconded by Councillor Currie THAT Council approve the County of Elgin Homes and Seniors Services Administration Policy Manual review and revisions effective April 11, 2017. - Carried. Homes — Infection Control Policy and Procedure Manual — Director of Homes and Seniors Services The director presented the report seeking Council's approval of the Infection Control Policy and Procedure Manual. Moved by Councillor Ens Seconded by Councillor Wiehle THAT Council approve the County of Elgin Homes and Seniors Services Infection Control Policy and Procedure Manual review and revisions effective March 31, 2017. - Carried. Homes — Long -Term Care Homes Quality Improvement Plan (QIP) — 2017-2018 Submission to Health Quality Ontario — Director of Homes and Seniors Services The director presented the report informing Council that the annual Long -Term Care Homes Quality Improvement Plans (QIP) have been submitted. Moved by Councillor Currie Seconded by Councillor Mennill THAT the report titled: "Homes — Long -Term Care Homes Quality Improvement Plan (QIP) — 2017-2018 Submission to Health Quality Ontario" from the Director of Homes and Seniors Services dated April 11, 2017 be received and filed. - Carried. Countv Road #54 — Boundary Road Aareement — Director of Enaineerina Services The director presented the report informing Council that the boundary road agreement for County Road #54 between Elgin and Oxford Counties has expired and a new agreement is required. Moved by Councillor Mennill Seconded by Councillor Jenkins THAT the Warden and Chief Administrative Officer be directed and authorized to sign the agreement once approved by the County Solicitor. - Carried. Reduced Speed Zone and Community Safety Zone By -Law Amendments — Deputy Director of Engineering Services The deputy director presented the report summarizing amendments to speed zone and community safety zone by-laws. County Council Moved by Councillor Marr Seconded by Councillor Currie April 11, 2017 THAT By -Law 17-11, being a by-law to authorize speed limits, and By -Law 17-12, being a by-law to designate Community Safety Zones be adopted; and, THAT the OPP be circulated a copy of these by-laws. - Carried. Opening Date for Southwold Township Library. Shedden — Director of Community and Cultural Services The director presented the report informing Council that the Southwold Township Library, Shedden will open April 25, 2017 for use by the public. Moved by Councillor Currie Seconded by Councillor Wiehle THAT the report "Opening Date for Southwold Township Library, Shedden" from the Director of Community and Cultural Service, dated March 23, 2017 be received and filed. - Carried. Uparades to Countv Website to 2019 — Director of Communitv and Cultural Services The director presented the report to Council seeking authorization to engage in activities that would result in a new version of the County's website to be launched as soon as fall 2017. Moved by Councillor Ens Seconded by Councillor Mennill THAT staff be authorized to utilize commercial content management software for the creation of the next generation of the County website subject to the terms and conditions outlined in the report "Upgrades to County Website to 2019" dated March 15, 2017; and, THAT a contract position be created to facilitate the necessary work to re -develop the County's website; and, THAT all associated costs, including wages and software, be contained within the approved budget of $43,510 for the period April 1, 2017 to December 31, 2019. - Carried. Tender Award — Elgin County Heritage Centre Construction — Director of Community and Cultural Services The director presented the report recommending that Council award the tender for the Elgin County Heritage Centre to Elgin Contracting and Restoration. Moved by Councillor Mennill Seconded by Councillor Jenkins THAT Elgin Contracting and Restoration be selected for the Elgin County Heritage Centre Construction Project, Contract No. 2790-16-07 at a total price of $893,000 exclusive of H.S.T.; and, THAT the separate prices noted in the report be added to the contract at a total price of $44,000 exclusive of H.S.T.; and, THAT additional funding required in the amount of $46,100 be re -allocated from the surplus from the Brooks Bridge Replacement project, Project No. 62901701; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contract - Carried. County Council 6 April 11, 2017 The Warden took a moment to recognize Mike Baker, Curator of the Elgin County Museum for the work that went into the Centennial Commemoration for Ellis Sifton and the Vimy Lecture that was held at St. Peter's Anglican Church in Tyrconnell on April 9, 2017. The event included the unveiling of a new headstone for Ellis Sifton, with a full pipe band in attendance. The Ellis Sifton Victoria Cross (part of the Museum's collection) was on hand for the event. The turnout was excellent and the event well organized. Council recessed at 10:03 a.m. and reconvened at 10:15 a.m CORRESPONDENCE Items for Consideration 1. Geoff Hogan, Executive Director, Southwestern Integrated Fibre Technology Inc. (SWIFT) seeking execution of the Municipal Capital Funding Agreement for Elgin County to contribute their portion of the Initial Costs of Phase 1 of the SWIFT Network project in the amount of $527,793. 2. Michael Andrews, President, Packetworks seeking a one-time grant of $10,000 or more from Elgin County to support their Connect to Innovate (CTI) program application. 3. M. Casavecchia-Somers, Chief Administrative Officer, Township of Malahide notifying Council of the appointment of Rosemary Kennedy as the Malahide representative to the Elgin County Land Division Committee. The following recommendation was adopted in regard to Correspondence Item #1: The Chief Administrative Officer cautioned Council about the risks associated with signing this agreement. It has not been indicated how many points of presence will be in Elgin nor has it been determined what will happen to Elgin's contribution if no local telecommunications companies bid on the project. There is also no indication as to when these projects might begin in Elgin. There are many municipalities that are signing and some are contributing while others are waiting to sign the agreement when the business plan has been developed and the RFPs are done. Signing this contract constitutes a leap of faith on the part of Elgin County. Moved by Councillor Mennill Seconded by Councillor Wiehle THAT the Corporation of the County of Elgin approve the execution of the Municipal Capital Funding Agreement for Elgin County to contribute their portion of the Initial Costs of Phase 1 of the SWIFT Network project in the amount of $527,793; and, THAT a letter of concern be issued along with the expected contribution towards Phase 1. - Carried. The following recommendation was adopted in regard to Correspondence Item #2: Moved by Councillor McWilliam Seconded by Councillor Jenkins THAT staff be directed to provide in-kind assistance to the project where feasible; and, THAT the request for financial contribution be received and filed. - Carried. The following recommendation was adopted in regard to Correspondence Item #3 Moved by Councillor Mennill Seconded by Councillor Jenkins THAT the Corporation of the County of Elgin appoint Rosemary Kennedy to the Land Division Committee as a representative for the Township of Malahide for the duration of the current term ending in 2018. - Carried. County Council Items for Information (Consent Agenda) April 11, 2017 1. Nancie Irving, CMO, Town of Aylmer with Town of Aylmer council resolutions regarding Relocation of the Aylmer Library to the East Elgin Community Complex (EECC). 2. Matt Reid, Chair, Thames Valley District School Board responding to County Council's resolution regarding Elementary Pupil Accommodation Review -01 (EPAR-01) as well as providing the link to view the Final Senior Administration Report for Elementary Pupil Accommodation Review -01 from the TVDSB Planning Department. 3. The Southwestern Integrated Fibre Technology (SWIFT) Network with a press release titled "SWIFT to Release a Two Stage Request for Pre -Qualification (RFPQ) in May 2017". 4. Lori Van Opstal, interim Board Chair and Michael Barrett, CEO, South West Local Health Integration Network announcing that recruitment is underway for South West LHIN groups to support Patients First Action Plan for Health Care. 5. Automated External Defibrillator (AEDS) School Policy response from Thames Valley District School Board and support resolutions from: a) Township of East Zorra-Tavistock b) Town of Ingersoll 6. Kathleen Vukovics, Environmental Coordinator, Hatch Ltd. with Notice of a Proposal and Notice of a Public Meeting on April 25th, 2017 at the Shedden Keystone Complex and April 27tH 2017 at the Belmont Arena and Community Centre regarding the MNO Solar FIT 4 LP — Twelve Solar Projects Proposed in Elgin County. 7. Dr. Eric Hoskins, Minister, Health and Long -Term Care announcing approval to the County of Elgin for the operation of 100 beds for the Terrace Lodge redevelopment project. 8. Grace McGartland, Director, The Arts & Cookery Bank thanking Council for continued support for the Savour the Flavour Boot Camp. 9. Nancie Irving, CMO, Town of Aylmer with resolution receiving for information the 2016 Library Usage and Statistics Report. 10. AMO Communications with Breaking News re: HMO's Key Amendment to Bill 68 — Municipal Act and Municipal Conflict of Interest Act; and School Review as well as HMO's Bill 68 Standing Committee Submission. Moved by Councillor Wiehle Seconded by Councillor Marr THAT Correspondence Items #1 —10 be received and filed. - Carried. OTHER BUSINESS Statements/Inquiries by Members Councillor Marr requested that staff investigate and bring forward a report regarding the modernization of Council Chambers to improve issues of sight lines for the media and members of the public in the gallery. Councillor Currie informed Council that the Town of Aylmer had an update from Spriet and Associates regarding putting the Aylmer Library in the East Elgin Community Complex. A resolution has been passed to create a committee to study the options provided and come back with recommendations. The Town will likely be asking for County input on this committee. Notice of Motion — None. Matters of Urgency — None. County Council Closed Meeting Items Moved by Councillor Marr Seconded by Councillor Jenkins April 11, 2017 THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Municipal Act Section 239.2; (a) the security of the property of the municipality or local board; two items — ARC Financial Planning Group Ltd. - Lease Extension; and, Potential Land Acquisition: Business Case. (d) labour relations or employee negotiations — Labour Relations Matters - Seeking Approval for New Collective Agreement with the Ontario Nurses' Association. (c) a proposed or pending acquisition or disposition of land by the municipality or local board — Dexter Line Land Acquisitions - Final Update (#10). - Carried. Moved by Councillor Mennill Seconded by Councillor Currie THAT we do now rise and report. - Carried. Moved by Councillor Currie Seconded by Councillor Mennill THAT the Warden and Chief Administrative Officer be authorized and directed to sign a lease agreement with ARC Financial Planning Group Ltd. for Rooms #237, 238, 239; and, THAT the lease commence on May 1, 2017 for a lease rate of $16.40 per square foot for year one, ($8,200.00 annual payment), plus the HST, and $16.75 per square foot for year two ($8,375.00 annual payment) plus the HST. - Carried. Moved by Councillor Jenkins Seconded by Councillor Currie THAT County Council approve the confidential report titled "Labour Relations Matters — Seeking Approval for New Collective Agreement with the Ontario Nurses' Association", from the Director of Human Resources, dated March 27, 2017, subject to being ratified, and the recommendations contained therein; and, THAT the necessary by-law be prepared. - Carried. Moved by Councillor McWilliam Seconded by Councillor Marr THAT the General Manager of Economic Development be authorized and directed to undertake a business case that would inform County Council on the potential acquisition of lands for recreational purposes as proposed in the in -camera report dated March 24, 2017. - Carried. Moved by Councillor Currie Seconded by Councillor Ens THAT the confidential report titled "Dexter Line Land Acquisitions — Final Update (#10)", from the Chief Administrative Officer, dated March 20, 2017 be received and filed. - Carried. County Council Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Currie Seconded by Councillor Jenkins THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY-LAWS Moved by Councillor Currie Seconded by Councillor Wiehle April 11, 2017 THAT By -Law No. 17-09 "Being a By -Law to Establish a Pay Schedule for Employees Covered by the Job Evaluation Scale" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Marr Seconded by Councillor Ens THAT By -Law No. 17-10 "Being a By -Law to Provide for the Adoption of the 2017 Budget of the Corporation of the County of Elgin and to Establish the 2017 Tax Ratios, and to Establish the 2017 Tax Rates for the County Constituent Municipalities" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Mennill Seconded by Councillor Currie THAT By -Law No. 17-11 "Being a By -Law to Authorize Speed Limits" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Currie Seconded by Councillor Marr THAT By -Law No. 17-12 "Being a By -Law to Designate Community Safety Zones on County Roads" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Mennill Seconded by Councillor McWilliam THAT By -Law No. 17-13 "Being a By- Law to Authorize a Municipal Capital Agreement between the Corporation of the County of Elgin and the Southwestern Integrated Fibre Technology Network" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Currie Seconded by Councillor Marr THAT By -Law No. 17-14 "Being a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the April 11, 2017 Meeting" be read a first, second and third time and finally passed. - Carried. 10 County Council 10 April 11, 2017 ADJOURNMENT Moved by Councillor McWilliam Seconded by Councillor Currie THAT we do now adjourn at 11:27 a.m. and meet again on May 9, 2017 at the County Administration Building Council Chambers at 9:00 a.m. - Carried. Mark McDonald, Grant Jones, Chief Administrative Officer. Warden. 11 Moo. 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THOMAS - ELGIN SOCIAL SERVICES 423 Talbot Street St. Thomas, Ontario NSP 1C1 n NV n ° i�(v�r fru t a d wihllu vd, Report No. SESS-01-17 COUN REPORT TO ELGIN COUNTY COUNCIL FROM: Elizabeth Sebestyen, Acting Director St. Thomas -Elgin Social Services MEETING DATE: May 9, 2017 SUBJECT: Elgin St. Thomas Age -Friendly Community Plan Recommendation: THAT: Council receives Report SESS-01-17 of the Acting Director of St. Thomas -Elgin Social Services related to an Elgin St. Thomas Age -Friendly Community Plan. Background: The purpose of this report is to notify Council of a resident survey currently underway in St. Thomas and Elgin County in connection with the development of an Elgin St. Thomas Age - Friendly Community Plan, and to encourage Council and the community to get involved in this project. When completed later this year, the Plan will provide an assessment of the current status of services available to older residents of St. Thomas and Elgin County, as well as an action plan to ensure that policies, services, and structures related to physical and social environments support and enable older residents to lead health, active lives and stay involved in their communities. The study will focus on the eight World Health Organization (WHO) domains for age -friendly communities, including 1. transportation 2. housing 3. social participation 4. respect and social inclusion 5. civic participation and employment 6. communication and information 7. community support and health services 8. outdoor spaces and buildings. The first phase of the study is a needs assessment, currently underway. Consultants David Sheridan and Deb Ballak of Shercon Associates have scheduled several community focus groups 28 1 29 with seniors and their families across the City and County during April and May. Interviews with key stakeholders have begun. Service Provider surveys have been completed. Public questionnaires are available at libraries, recreation centres, and municipal offices, or can be completed on-line on the Elgin St. Thomas Public Health website at ww .el �inhealth.on.ca, the City of St. Thomas website at www.stthomas.ca, and the County of Elgin website at www.el�incounty.ca. The public is encouraged to submit a survey before May 24. Phase 1 will culminate in a Community Forum and planning session on Monday, June 5 from 9 a.m. to 1 p.m., with lunch provided, at the Public Health building, 1230 Talbot Street, St. Thomas, at which the consultants will share the results of the needs assessment and engage participants in shaping the new Age -Friendly Community Plan. Please RSVP to hc[)elginhealth.on.ca or 519-631-9900 ext. 1254 by May 29. Following the Forum, the consultants will distribute a discussion paper for feedback. A second Community Forum will be scheduled in September 2017 to develop an action plan with a roll- out strategy including clear and specific implementation steps and a sustainability plan. The final Strategy Report and Implementation Plan will be completed by October 31, 2017. The consultants have been working closely with a local Steering Committee consisting of: • Jessica Lang, Health Promoter, Elgin St. Thomas Public Health • Steve Evans, County of Elgin Planner • Jennifer Gritke, Regional Community Partnership Coordinator, Southwest Healthline • Michael Carroll, Valleyview Home Administrator • Ronda Duffy, Elgin Homes Administrator • Rebecca Sutcliffe, Southwest Community Care Access Centre (CCAC), Elgin community teams manager • Shelley Vergeer, West Elgin Community Health Centre • Pam Buys, Victoria Order of Nurses • Shelley McCorkell/Maggie Trevitt, Alzheimer Society • Shirley Biro, East Elgin community health advocate • Lynn Hinds, Southwest LHIN • Elizabeth Sebestyen, Acting Director, St. Thomas -Elgin Social Services The Age -Friendly Community Plan project was made possible through a $20,000 funding grant received by Elgin St. Thomas Public Health from the Ministry of Health and Long -Term Care. Council's acceptance of this information report is respectfully requested. Respectfully submitted by ElizjbrSeystyen Acting Director, St. Thomas -Elgin Social Services Chair, Elgin St. Thomas Age -Friendly Community Plan Steering Committee 29 2 REPORTS OF COUNCIL AND STAFF May 9, 2017 Staff Reports —(ATTACHED) Manager of Planning — Draft Official Plan and Zoning By -Law Amendments to Implement Source Protection Plans Manager of Planning — Parcel Mapping Maintenance Agreement between the County of Elgin and the Township of Malahide Tourism Services Coordinator — Cycle Tourism Update Marketing and Communications Coordinator— Economic Development 2016 Year In Review Manager of Library Programming & Community Development — E -Green Recycling Program at Library Branches Manager of Library Programming & Community Development — Library Programs, Partnerships and Activities - November 2016 to April 2017 Director of Community and Cultural Services — Township of Southwold Interest -Free Loan Request for Library Project Director of Financial Services — First Quarter 2017 Budget Performance Director of Financial Services — Impact of Fair Housing Plan on Multi -Residential Properties Director of Financial Services — Assessment Appeals Consultant Engagement Agreement Accessibility Coordinator— Joint Accessibility Advisory Committee Vacancy Appointment Director of Engineering Services — EMS Contract Extension with Medavie EMS Elgin Ontario Inc. Director of Homes and Seniors Services — Laundry Services Contract - Elgin County Homes 30 Elgin ti "Kw ° Up REPORT TO COUNTY COUNCIL YG;¢I"p551 L 15bL fKUYK FROM: Steve Evans, Manager of Planning DATE: April 19, 2017 SUBJECT: Draft Official Plan and Zoning By -Law Amendments to Implement Source Protection Plans INTRODUCTION: This report will provide County Council with updated information about the Source Protection Municipal Implementation Fund and the activities that staff has been involved in as part of the County's responsibility to bring its Official Plan into conformity with the Clean Water Act and local Source Protection Plans. BACKGROUND: The Clean Water Act, 2006 was approved by the province as a result of the contaminated water tragedy in Walkerton Ontario in 2000. Source Protection Plans have now been approved across the Province. These plans include policies to protect municipal drinking water supplies from land uses that may be a risk to them. The Province provided one-time funding to qualifying municipalities to assist in the implementation of Source Protection Planning as mandated by the Clean Water Act. Elgin County received $38,567 from the Source Protection Municipal Implementation Fund to help offset the associated costs. A portion of these funds ($15,000) are considered "collaboration funds" which were pooled with partner municipalities including Central Elgin, Malahide and Thames Centre to fund a comprehensive education, outreach and mapping program. The Kettle Creek Conservation Authority was engaged to carry out this work on behalf of the collaboration partners and the work is now complete. The remaining funds ($23,567) will be used for eligible activities under the Fund including updating County planning documents and incorporating Source Protection planning in Planning Act processes. County staff has spent a portion of the funds to -date to work with our partner municipalities and conservation authorities to better understand the County's role in updating its Official Plan to conform to local Source Protection Plans. The Source Protection funding, was in part, contingent upon addressing Source Protection planning across municipal boundaries. Middlesex and Elgin Counties share Source Protection Plans from the Thames/Sydenham and Lake Erie Region Source Protection Areas and the Belmont Wellhead Protection Area extends geographically into Middlesex. A joint Request for Proposal was issued by Middlesex and Elgin Counties in November 2016 to hire a consultant (MHBC Planning) to prepare planning documents for the County and local municipalities to implement policies of the applicable Source Protection Plan(s). (see map) Elgin County's portion of the costs are $11,750. 31 As stated above the Clean Water Act requires municipalities to amend official plans and zoning by-laws to conform to the Source Protection Plans. The consultant (MHBC) has prepared draft amendments to the County and local municipal Official Plans and Zoning By-laws along with supporting background reports which are now being reviewed by staff. While these are considered to be draft documents they will provide the County and its partner municipalities with the flexibility to implement these draft amendments at a future time, whether that is at the time of a five year review or as a stand alone amendment. By doing this work now the County and local municipalities will be better prepared for upcoming Official Plan Reviews which will require new policies on Source Protection. In addition, the work is being funded now through the Province's Source Protection Implementation Fund and this will reduce budgetary impacts on the County and its partner municipalities when official plans are being reviewed (five year reviews) in future. CONCLUSION: By working cooperatively with the County of Middlesex on this project, Elgin County and its local municipalities benefit from the deliverables of an experienced planning consultant and the funds from SPMIF are utilized in the most effective way. RECOMMENDATION: THAT the report titled "Draft Official Plan and Zoning By -Law Amendments to Implement Source Protection Plans" from the Manager of Planning, dated April 19, 2017, be received and filed. All of which is Respectfully Submitted Approved for Submission Steve Evans Mark G. McDonald Manager of Planning Chief Administrative Officer 32 33 m/1"',. °ON%4 REPORT TO COUNTY COUNCIL FROM: Steve Evans, Manager of Planning DATE: April 19, 2017 SUBJECT: Parcel Mapping Maintenance Agreement between the County of Elgin and the Township of Malahide INTRODUCTION: This report will provide County Council with information required in order to consider entering into an agreement with the Township of Malahide for Parcel Maintenance and related GIS mapping services. DISCUSSION: The County of Elgin became a partner in the East Elgin Mapping Partnership in 2011. The other partners include the Township of Malahide, Town of Aylmer and the Municipality of Bayham. By entering this partnership the County of Elgin was able to gain access to web based mapping which has been updated to include SWOOP 2015 aerial imagery and a data sharing agreement that was helpful in producing mapping for the Elgin County Official Plan. In 2015 the County of Elgin on behalf of six of its local municipalities prepared an RFP for a Parcel Realignment and Correction Project through Van Harten Surveying and Engineering. The end product provided the County with an accurate ownership parcel layer which was aligned with SWOOP imagery. This mapping has been very useful to all local municipalities and has reduced the time to respond to property inquiries and fulfil mapping requests. It also allows the public to obtain mapping information independently which frees up staff time. In order to maintain the parcel layer the County has been using MPAC data which is provided through Teranet Enterprises Inc. The County has a subscription with Teranet to supply the data which is forwarded to the Township of Malahide GIS Department where updates to the parcel mapping layer are carried out on behalf of all County municipalities. Elgin agreed to a five-year subscription with Teranet at an annual cost of approximately $3,600.00. The subscription expires at the end of 2017. Recently the County requested a contract amendment with MPAC that would change the delivery agent from Teranet to the Ministry of Natural Resources and Forestry (MNRF). Through MNRF's mapping data warehouse, Land Information Ontario (LIO) the MPAC Ontario Parcel Data will be available at no cost to the County. Maintenance of the parcel mapping is very important to the integrity of the GIS mapping system that has been developed over the years in Elgin County. With this in mind it is now an appropriate time to engage the GIS department in the Township of Malahide in a formal agreement to maintain the County's parcel mapping and other related GIS services. The Township of Malahide has agreed in principle to take on the responsibility of parcel maintenance at an annual cost of approximately $3,000.00. Other related services would be subject to additional costs. 34 Given that the County will be ending its subscription with Teranet in 2017 the funds that will no longer be expended through Teranet can now be used to pay Malahide Township for the service. CONCLUSION: The Township of Malahide has agreed in principle to provide a parcel mapping maintenance service for the County at a cost that will not exceed the cost of the existing Teranet subscription. Based on the above the Manager of Planning is satisfied that the Township of Malahide is willing to enter into an agreement and capable of providing the Parcel Mapping Maintenance service for the County of Elgin. RECOMMENDATIONS: THAT the Council of the Corporation of the County of Elgin approves this report and agrees to have the Manager of Planning and the Director of Community and Corporate Services for the Township of Malahide prepare a draft parcel maintenance mapping agreement to be reviewed by the County Solicitor; and, THAT such agreement be brought back before County Council for consideration and approval. All of which is Respectfully Submitted Approved for Submission Steve Evans Mark G. McDonald Manager of Planning Chief Administrative Officer 35 ry m urrn lef, I"I REPORT TO COUNTY COUNCIL FROM: Jessica DeBackere, Tourism Services Coordinator Alan Smith, General Manager of Economic Development DATE: March 28, 2017 SUBJECT: Cycle Tourism Update INTRODUCTION: Cycle tourism is a fast growing area in the tourism industry in Ontario. In 2014, the Share the Road Cycling Coalition found that nearly 600,000 people are on their bikes every day in Ontario. This statistic does not speak to the tourists that are on bikes, which would increase this number dramatically. The recent initiatives completed by the County of Elgin to develop cycle tourism have allowed the County to stay on track with Ontario's cycle tourism industry. In 2014, County Council approved the Cycling Master Plan which identifies designated cycle lanes throughout the County. One of the top objectives in 2017 for the Economic Development department is to expand on existing cycle infrastructure to enhance cycle tourism. The main goal is to attract more cycle tourists to the area to create a strong economic impact for the local community. In order to meet these objectives, the department will need to develop and enhance cycle tourism across the County. DISCUSSION: The Economic Development department is undertaking several initiatives to enhance cycling in Elgin County for tourists and residents. The current branding of Sunset Drive as the Whistlestop Trail is an important step towards building enhanced cycle tourism product in the County. This trail connects The City of St. Thomas to the County of Elgin with the potential to one day connect to London and attract more cycle tourism. County Council's approval of the Cycling Master Plan provides the department with the opportunity to brand the designated cycle lane on Imperial Road as a trail experience to be enjoyed by both local residents and visiting cyclists. Consequently, the department is in the planning stages of branding the cycle lane on Imperial Road, Highway 73, from Aylmer to Port Bruce. Branding would include a logo, signage and a video. This project would provide the opportunity for the County to work with the Town of Aylmer and Township of Malahide to complete this project. The HCP asked for suggestions as to how to further the committee's mandate using remaining trillium funds The Economic Development department also works closely with the St. Thomas Elgin Public Health Unit and is an active member of the Healthy Communities Partnership (HCP). In January 2017, the HCP approached the County of Elgin to provide recommendations as to how to further the committee's mandate using remaining Trillium funds. The Economic Development department saw a gap in cycle tourism product on the Whistlestop Trail, the Great Lakes Waterfront Trail and other cycle trails across the County. As a result, the remaining Trillium funds will be used towards the acquisition of 21 bike racks that East Elgin Secondary School and Parkside Collegiate Institute will design as a school project. These bike racks will be installed across Elgin to service the cycle routes mentioned and encourage cyclists to stop and spend their money at local businesses. The St. Thomas Elgin Public Health Unit also provided funding to purchase water stations for filling up water bottles in Port Burwell and Port Stanley in the Elgin County tourism kiosks. Upon receiving phase two Trillium funding later this year, the HCP will be looking to purchase bike repair kits and more water stations to serve the entire County. As a result of the cycle initiatives the department is currently working on, this fall the department will be applying for the County of Elgin to become a Bicycle Friendly Community. In August of 2010, the Share the Road Cycling Coalition, in Canada, launched the Bicycle Friendly Community program to recognize communities that actively promote and support cycling. There are currently 36 communities across Ontario that have been designated as a Bike Friendly Community. This program judges communities in five categories: engineering, education, encouragement, enforcement, and evaluation/planning. Communities that meet the requirements and standards of the five categories are awarded a diamond, platinum, gold, silver or bronze level. Those that are unsuccessful receive personalized feedback to improve and strengthen future applications. If the County of Elgin is successful in being awarded as a Bicycle Friendly Community, this would be the first of its kind for Ontario, as the only communities to be designated are urban cities such as Ottawa, Toronto, Guelph, Waterloo, London, etc. Moreover, being awarded as a Bicycle Friendly Community will help to recognize the County of Elgin as a community that is safe and welcoming to cyclists; thereby providing the opportunity to attract more cycle tourists to the community and create a positive economic impact. CONCLUSION: The County's Economic Development department is developing tourism product which will enhance the Bicycle Friendly Community application that will be submitted in the fall of 2017. Staff will keep County Council updated on the development of cycle initiatives and the status of the Bicycle Friendly Community application. RECOMMENDATION: THAT the report titled "Cycle Tourism Update", from the Tourism Services Coordinator, dated March 28, 2017, be received and filed. All of which is Respectfully Submitted Jessica DeBackere Tourism Services Coordinator Approved for Submission Mark G. McDonald Chief Administrative Officer Alan Smith General Manager of Economic Development 37 m/1 N REPORT TO COUNTY COUNCIL FROM: Katherine Thompson, Marketing and Communications Coordinator Alan Smith, General Manager of Economic Development DATE: April 21, 2017 SUBJECT: Economic Development 2016 Year In Review INTRODUCTION: The Elgin County Economic Development Year in Review is an annual report that provides a comprehensive outline of the Economic Development department's activities over the past year including studies and strategies, partnerships, events, programs, and success stories. DISCUSSION: The report (Appendix A) includes updates regarding the County's Investment Attraction, Business Development, and Tourism initiatives. Investment Attraction highlights the promotion of Elgin's employment lands and vacant facilities and includes information on the Dutton Business Park, realtor outreach, membership in the Ontario Food Cluster, and investment attraction tradeshows and events. The Business Development portion of the report summarizes the progress of the Elgincentives Community Improvement Plan in 2016, local workshops and events held throughout the year, the Ambassador Program, and the activities of the Elgin Business Resource Centre satellite offices in Aylmer and Dutton. The final section of the report touches on the various advertising and promotional activities undertaken by Economic Development in order to promote Elgin's superior quality of place to potential tourists. These activities include social media campaigns, websites, promotional videos, and promotional programs. These programs include Savour Elgin, The Elgin Arts Trail, Cruise the Coast Motorcycle Tourism, Cycle Tourism, Ports of Elgin, and Shop Elgin. The Economic Development Year in Review is sent electronically to a distribution list of approximately 4,500 recipients including local business owners, partner municipality staff and Councillors, and leads and contacts from tradeshows and conferences. In 2014, the report became an entirely digital document in order to be cost effective and environmentally friendly. CONCLUSION: The 2016 Year In Review communicates to local stakeholders, in a succinct way, the activities of the Economic Development department over the past twelve months. W RECOMMENDATIONS: THAT the report titled "Economic Development 2016 Year In Review" from the Marketing and Communications Coordinator, dated April 21, 2017 be received and filed; and, THAT the 2016 Economic Development Year in Review Report be circulated to Elgin's Municipal Partners. All of which is Respectfully Submitted Katherine Thompson, Marketing and Communications Coordinator Approved for Submission Mark G. McDonald Chief Administrative Officer Alan Smith General Manager of Economic Development 39 � °ty AOsPP— 2§ � �l' .� . 7 � � ! „ Prq ess ye % L l e was one o- Me alepar-ment s most -H us nesses <=r Smith General a n H Itt on or an acirl o-na' years Ann a' nllterpri�_� orne ,. _.. 111 n rash and user Mend __ es both <=r anal aleOu _31.--"- ,_ Mal anew-, o- Uri Srn prorno-5- >a n 1 onal den hat has and been Soden Media Accounts 91 wwwiffacebook-com g-nC >_— ___,_,T Com -a © , r.- ._ . _ . tl www- mea/gm3G9ZUmncO- _nTv 42 Kate Bum3Gmm#hm u nc y Duncan §m K hmme Thompson lei |ca DeBackem 2016 m v 3 -- ttra cam- -- Dutton Bus -tress Park Open- business park- Economic Development promotes this business pam through a dedicated wensite e =e t_ s_ a a- advertisements in snm selection pul3lications- and attendance at industry ,raidesnows and netwoming events- -meet the -_nvestors Dragons -vent in the Spring of 2016 the 0-0,-C, The of park 145 aci-es located ai acent of serviced Dutton __ _; nai is oRicial gi-and opening - to the 401 is comprised commercial and industrial land landowners of nave owned Dutton corn_ by five in cor�unclnon Dunwich and together =o43 private landowners- These with the Municipality the County of Elgin m_ - their , s a -nv -DCO -eo -de - ew letter -dy Canada Sector Reports --v arhen derl Ontaft ood -este- Advanced -f- ho Rea to- Outreach CSL'! 2016 YEARN ti Rm ' .-.W 5 ousiness/Comm unity Development orS KI _ tcornprsecl __ a __ �_ _ _- ___ _..� _ _� _ _ �_.« __. �� __ Speaker o rl __� _ _ _ _ _ _ _ _ _ _ _ _ . _ �v __ _ _ _ _ _. �u _ _. �_ — _ .._ _al u e= -_cope 0 ay -o -se c _e. u - : _ ka,ant -I E ernirnproernemAmo ,,en -- ec ___ __u__. i ml --- - - = e- - a ka e _-. v e _,mnn,-�� rUrrent 2 -gra e' 'anewav anal parWm� C[: n own3 -1 ecM« u _u_ __._ _ _ _ -N-_ �_ d r 2016 YEARN REV -W 7 vas as > a -Elgin„ Art- Savour ; Grant e—S 8 21 SIM BMIDING, ENERGY ITIFIMENCY W VaC TZ_ rW EL�W _ 47 _c -a _ . of _ Southwold Grant Amount�S!1_500 Pro act -Conversion ostorage _ . t_ insulated__am storage t cility including the installation of plywood r)artition on underside of roof installation of steel cladding- installation of insulation and utility door= H Soo BUILDING SAVOUR Ambassador Program -��rarn please rnee ngs- or more iniormat on on pro ew-m-ca- §p 2016 YAR.N REVEW 9 Imm nese Resource went -e Ay e- _- _-e _; vv U e al urealted 10 2016 Y.AR N Rm ' .-W i • Success Stories s Feed & Se e West- 11V LGlN BOINL O - er r-se� -- _- -nes s amComoetition 50 b_ rurn n5ner _on Oc-I___ er 2,012,0-13 .n_rS rer'eWeclcl _ a _ sr PaCKage u__ uuer- a&e We he �v _U - _s_. a _v _ F vs - r._ _ nr �--roo.V Moon- Malan.c-le an-- Dew-_ � s eer-I w- - 6'M L -1 Al I NImo. LLam__ 2016Y ARN Rm ' --W ll Sma-- -nes � nmerprise e - - w _ -he--orporat onPro--ince no I Be yoUr own mW1, ROM mW 1, L Coffin pany EARN REVEW 2016 Y. 51 Success Stories 51 m-amlsinece Ull a - -1_I WOO ENTERPRISE CENTRE SBEC STATS FOR JANUARY TO DECEMBER 2016 ,S_an ef! Summer Elrogressivebynalture-com - g -n Loca __-_---_ 52 6M 2016 Ym:AR N REV EW 3 53 u _s_,_ www.e-gintourist.com in 2016 Elgin County launched newly designed mumelgintourist-com, s = ginxa- and immvelgina.,s,_a_ ca websites- New _ u_s induae enhanced mobile capabilities- new mem0er airectory listings- an interactive map- anan up0at& Socia- Media 53 Dok, mon Go _,s in 2016 Elgin County was able to capitalize on the popularity of the game Pok(§rnon GO in order to attract visitors to the village 3 The purpose of the game Pok(§rnon GO is to catch imaginary creatures called Pok(§rnon- The garne has elgincount 54 --__ County ___-S- _- ona _ �- Success of the video was measured using feedback received from residents- local businesses- and Dorts .... _ London Boat, Fishing, and Outdoor Show 54 2016 YEAR ti Rm EW 15 Lake Erie Living Magazine 56 Two Blue Flag Beaches for Elgin County Am Cruise the Coast 2016 YEARN R --'.'.--W -7 57 Savour _neain ,Us�reeK Wines_Mrn__ -M e__w 18 2016 4 .AR N Rm ' .-W London Wine & Food Show Wne u _w___ __s__ . Omann Southwest Ontario Tourism Corporation City Fare Event S_ _ Ur n Pa__ a _ On- a r _ s 57 \. a-vo-mul-ir in o O s Toast the Coast Trail W-11 2016Y AR.NR--'.'--W 19 On Arts ral Publication Inserts days- CRINN-12"E"ATE, e =Octoberl 2,20 16 20 2016 Y.AR N Rm ' .-W 59 Culture Days ra =a _ ..O_.s _nal o_'Merlocal arcs_ scans - Ig_ __ �_ ._� � -. - S_ rne o _he _ _ent_ 1-s nc, .__ u al _ ..o nst ra _ons o- P.nerrol_5 PM Art CenT re- Po erV F) The National Women's Show 6', Cvc-e --our-ism gme2oa Trail AE9 Whistle Stop Trail � 20 m v. 21 Shop E -gin Campaign AID win a m #S H 0 P \\O LG 1 N 61 22 2016 4EAR IN REVIEW -40-0 Sunset Dr., Ste homas, O--1 0-19-631-1- 60 ext.168 63 VUo Eigni REPORT TO COUNTY COUNCIL FROM: Sandra Poczobut, Manager of Library Programming and Community Development Brian Masschaele, Director of Community and Cultural Services DATE: April 12, 2017 SUBJECT: E -Green Recycling Program at Library Branches INTRODUCTION: This report seeks Council's support of a partnership between Elgin County Library and the STEAM Centre in St. Thomas for an electronic waste recycling program at library branches. DISCUSSION: The STEAM Centre in St. Thomas is a collaborative space that provides access to technology and expertise in areas such as 3D Printing, computer coding and robotics based on science, technology, engineering, arts and math (STEAM). The Thames Valley District School Board and the City of St. Thomas are among the centre's partners. One of the services offered through the centre is an e -waste recycling program using a third -party provider called E -Green Recycling. The centre has successfully collected e - waste for several months on-site for commercial recycling, with the additional benefit of being able to re -purpose certain collected items for programming purposes at the centre. Elgin County Library staff have worked closely with the STEAM Centre on collaborative programming since its inception and are now proposing a partnership to extend the centre's a -waste program to selected library branches. Many county residents do not have a convenient option for the disposal of a -waste in an environmentally -friendly manner. This service would address this need without any direct cost to the library and without any appreciable impact on staff time. E -Green Recycling will provide the bins free of charge and will empty them as needed. The STEAM Centre will receive a portion of any revenue derived by E -Green through the recycling market which will then go towards supporting programs at the centre. An overview of the proposed program, including a description of the proposed bins and recommended locations, is attached to this report. Should Council approve moving ahead with this partnership, staff will contact municipal partners for permission to place the bins on library property. The STEAM Centre has not reported any issues with individuals dropping off unwanted garbage in the bins but this matter will be closely monitored. Staff have confirmed that the program can be discontinued immediately and the bins removed at no expense to the County should issues arise. CONCLUSION: Staff are proposing a partnership with the STEAM Centre in St. Thomas to provide e - waste recycling bins at County library branches. These bins will provide County residents with a convenient option for disposing of e -waste. This waste will either be sold through the e -waste recycling market, with a portion of proceeds going to support the STEAM Centre in St. Thomas, or may be repurposed as part of the centre's innovative programming. Staff feel that this partnership is mutually beneficial and are recommending that Council authorize proceeding subject to local approval. RECOMMENDATION: THAT Council hereby authorizes the installation of e -waste recycling bins at Elgin County Library branches in partnership with the STEAM Centre in St. Thomas subject to local municipal approval and subject to the terms and conditions contained in the report "E - Green Recycling Program at Library Branches" dated April 12, 2017. All of which is Respectfully Submitted Brian Masschaele Director of Community and Cultural Services Sandra Poczobut Manager of Library Programming and Community Development 65 Approved for Submission Mark G. McDonald Chief Administrative Officer E -Waste Bin Proposal Overview ,,"III 1111ploll 11 11M The STEAM Centre in partnership with E -Green Recycling would like to partner with the Elgin County Library to bring electronics recycling to our rural communities while supporting the re/build.it program at the STEAM Centre. • Metal enclosed bins are installed on site at no cost. • The bins are custom wrapped and would include both STEAM Centre and Elgin County Library logos. • Bins would be installed at street level in identified locations outside of Elgin County Library branches. • Staff does not have to process, touch or interact with materials inside the • On average the bin fills up monthly in St. Thomas. • When the bin is full E -Green Recycling is called and bins are emptied within 24 hours. Bins can be picked up weekly, or even daily if needed. • The STEAM Centre would receive $0.03/lb of recycling that is retrieved. Funds and reusable technology would go towards helping to support the re/build.it program, and to STEAM Centre operations. • So far there have been no issues with individuals dropping off inappropriate items. In the case of a larger items being dropped off, the company was called and picked up the items within 24 hours. • For data security, hard drives are processed through 2 phase of destruction. A degausser (electromagnetic eraser/scrambler) and a 12 tonne crusher are used to destroy and then recycle the hard drives. For items being recycled for reuse at the STEAM Centre an inventory list of devices can be provided, as well as, a certificate of destruction. Mock -Up for E- Waste Recycling Bin MFWWM [rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr Ir 84.24 cmrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr I ELECTRONICS DROP OFF Off/ GREED 1VRECYCRAIgG WE ARE PROUD TO SERVESTEAM CIENTRE & '11"HE COMMUNITY OF IELGHIM COUNTY 119.8 Cm 84.24 cm (4724"j I E E 120.5 cm (47.44"} 76.5 cm GREEN 1112, IRECYCIII 11111MG ELECTRONICS & THE COMMUNITY OF ELGIN COUNTY Igm F2R.'NT + DOORS 24,5 cm' 1243 1 pal VAS or, I E 67 Proposed Locations for E -Waste Bins Branch Possible Location Notes YES/NO Anywhere in close Suitable behind or to the Aylmer proximity to side of the current library Yes building and location where there is parking parking. In front of the Could be located near Belmont branch in the book drop off or Yes parking lot elsewhere in the parking lot. Dutton In the parking lot To the side of the library in the parking lot where Yes there is ample sace. In front or next to On street level in front of Port Burwell the branch the library. Yes In front or behind Not necessary due to Port Stanley the branch proximity to Shedden No and St. Thomas. Space for bin is lacking at location which is shared with theatre. Springfield At the complex Ample parking and Yes visibility at the complex. Straffordville Outside of the Ample parking and Yes branch visibility. West Lorne At street level On the street in front or Yes to the side of the library. Rodney N/A Not being proposed at No this time due to space and bins at West Lorne and Rodney. Shedden In front or to the Ample parking will be Yes side of the library available at new location. E- Waste Bin at the STEAM Centre r�y m urrn lef, I"I REPORT TO COUNTY COUNCIL FROM: Sandra Poczobut Manager of Library Programming and Community Development DATE: April 24, 2017 SUBJECT: Library Programs, Partnerships and Activities — November 2016 to April 2017 INTRODUCTION: The Elgin County Library is pleased to present to Council an overview of recent programs, partnerships, and activities for the period November 2016 to April 2017. DISCUSSION: The following programs and partnerships have been fostered and developed by Elgin County Library during the period November 2016 to April 2017: Programs Youth Internship Program (YIP) — Elgin County Library was awarded funding for one internship position by Innovation, Science and Economic Development Canada through the Youth IT Internship program. The youth worker worked out of both the Aylmer Library and the Department of Information Technology to further activate the Maker Space in Aylmer and help support IT network upgrades. The position began in January and the internship term was successfully completed by the end of March. Major challenges persist with this program. Funding parameters and recruiting challenges are making it very difficult for the library to fully participate, effectively resulting in a substantial reduction to funding and the number of youth that can be employed compared to the former Community Access Program where as many as 8 youth workers were once hired. While staff continue to advocate on this matter through library channels, further advocacy by Council may be requested in the coming months. March Break 2017 — March Break kept branches animated with programs and community connections. This year 44 engaging programs saw 950 registered participants attending. Just a few of the dynamic offerings included a library themed escape room, March break mysteries, robotics, guest performers, programs to highlight board games and interactive program kits. March break always sees an influx of visitors to the branches as many patrons have connected with long standing programs such as the Port Stanley potato decorating contest. National Canadian Film Day — April 18th to April 20th. National Canadian Film Day was celebrated at branches across the County. This year the focus was on family films and saw a partnership with the Elgin Children's Network for the main event held at the Aylmer Theatre on April 19th. This national initiative is supported by "Reel Canada" which provides free screenings, and prizes to partnering organizations. 70 Maker Themed Programs — Interactive programs featuring robotics, circuitry, coding, sewing, knitting and 3D printing continue to bring in new and long-standing patrons to the library. Although Aylmer and Dutton branches host the library's official "Maker Spaces", purchases in program kits and technology have enabled mobile access to items for patron and staff use across the system. Partnership Updates Many community partners turn to Elgin County Library branches as "natural hubs" where the community gathers to access resources, build connections, and acquire valuable information about their community services. Elgin Children's Network — Participation in the Elgin Children's Network (ECN) continues to be an effective way to engage in organizational partnerships and have input into service planning for children and families in Elgin County. Currently, ECN has been tasked with supporting the new Ontario Early Years Centres transitional planning for Elgin County and St. Thomas that may see a new service delivery model and potentially new centers opening in 2018. Providing input into this process has enabled more coordination between agencies and increased collaboration when providing programs for Elgin's communities. St. Thomas Elgin Local Immigration Partnership (STELIP) — STELIP views local libraries as welcoming and valuable spaces for many of the newcomers they see moving to Elgin County. Recent meetings helped to identify resources that are available at branches for English as a Second Language students, and those needing additional tools to study for Canadian Citizenship tests. The annual "Moving Forward" event hosted by STELIP in March brought together many community members to celebrate diversity and cultural heritage. STEAM Centre — The STEAM Centre continues to be a valuable resource for training and digital support in St. Thomas and Elgin County. The centre has developed a partnership with the Thames Valley District School Board to run a project based credit program for high school students. Social Media Growth on all social media remains steady. From November to April, the library's Twitter account saw a 10.5% increase in followers from 647 to 717 with tweets viewed approximately 26,000 times. Facebook saw a 1.5% increase from 813 to 825 followers. Increased coordination between branches has enabled the library to be represented through one streamlined social media account which has allowed for more targeted channeling to specific demographics. For example, Instagram — a photo based form of social media - is being used to appeal to the 18-29 year old demographic. Library Instagram posts are focused on content that appeals to this group of users. 71 CONCLUSION: The Elgin County Library is pleased to present to Council recent programs, projects and activities as implemented through the 10 library branches for the period November 2016 to April 2017. RECOMMENDATION: THAT the report titled "Library Programs, Partnerships and Activities — November 2016 to April 2017" from the Manager of Library Programming and Community Development dated April 24, 2017 be received and filed. All of which is Respectfully Submitted Sandra Poczobut Manager of Library Programming and Community Development Approved for Submission Mark G. McDonald Chief Administrative Officer Brian Masschaele Director of Community and Cultural Services 72 P I I N 0111�� R N -�E C!! RT:�22iS VAN KAS R E N u Y I P I I N 0111�� R N -�E From January to March Curtis worked with the Elgin County Library to support Maker Space programs, and IT network upgrades. WWOWWRWO�� y��% g \,,,fit a �e Amw vwW t €,a 41_ �H i Aw 3, o AYLMER THEATRE Wednesday,April 319th 6:00 pm f turd "SNOW TIME" v 0 ®\ \ / \ \ �~LL � \ƒ G $® s � \ \ » n » m / , a a « ®\ \ / \ \ nmf � \ƒ $® s � \ \ » n » m / .. r �� I U U R L\k ®\ \ �� » \ &&/� \ � \ƒ & \ \ I �I U \ƒ -r-174 Currently Working on 8 Service planning model for input on the new Ontario Early Years and Family Literacy Centres for Elgin County and St. Thomas. 79 ?. C �m x9 /�ax� .>�.�� « wx2..... aw \y/�...s . � » <\\\»:<_R.?� .�.<\��\ .., f _f I K 83 jet want to givequick shout out to -RAI @LibrIE-NgIIInCol1nty for being y childhood library, and helping shape who i am today. s 1�� Strffordi16e 10 great nes picture books + 10 community readers + 10 classes of students = one awesome e blue spruce event! tftvdsb iir ginCo t ct r - '�I-r Join in creating some magnetic'-,Lpoetrvl next time you are at the Rodney ney branch! E:N Ill!\IIJI M-10 M- F Ill!\IIJI �a,��spilUl?J��GGo�� VUo Eigni REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Director of Community and Cultural Services DATE: April 13, 2017 SUBJECT: Township of Southwold Interest -Free Loan Request for Library Project INTRODUCTION: The Township of Southwold is requesting an interest-free loan from the County in the amount of $100,000 to support construction costs on the recently completed Southwold Township Library, Shedden. This report recommends to County Council that the loan be authorized. DISCUSSION/CONCLUSION: County Council has approved a "Library Branch Construction Policy" that contains provisions to support interest-free loans to municipalities that engage in the renovation, relocation or expansion of library facilities in the County. As Council is aware, the Township of Southwold recently completed the construction of a new library facility as part of the Keystone Community Complex. The total cost for this project is $871,000, with at least $700,000 of construction costs and architectural fees incurred by the Township to date. According to the terms of the policy, the Township is eligible for an interest-free loan of up to $100,000 payable over ten years to support construction costs. The attached correspondence confirms that the Township is requesting the full amount. Staff are satisfied that all required documentation as stipulated in the policy is in place for the loan to proceed. Provision for the loan has been included in the County's 2017 budget. RECOMMENDATION: THAT the County of Elgin enter into an agreement with the Township of Southwold for a $100,000 interest-free loan payable within ten -years in support of construction costs for Southwold Township Library, Shedden according to the terms of the "Library Branch Construction Policy" and subject to review by the County Solicitor. All of which is Respectfully Submitted Brian Masschaele Director of Community and Cultural Services 01 Approved for Submission Mark G. McDonald Chief Administrative Officer Elgin County Library Attention: Mr. Brian Masschaele Director of Community and Cultural Services 450 Sunset Drive St Thomas, On N5R 5V1 Mm Phone' '(519) 769-2010 Fax (519) 769-2837 03IMEHION The Township of Southwold is excited to advise your office that substantial completion of the library was achieved today, April 11, 2017', The Township of outhwold respectfully requests that the $100,,000, 10 year, interest free loan now be advanced to the 'Township. On behalf of the Council and residents in the Township, we thank Elgin County Library for your generous contribution to this valuable community project. Please do not hesitate to contact me or our office if you require any further information or clarification. Yours truly, Ken Loveland, CAO W m/1 N REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh, Director of Financial Services DATE: April 25, 2017 SUBJECT: First Quarter 2017 Budget Performance INTRODUCTION: Attached is the March year-to-date (YTD) budget comparison for the County with performance of $45,000. DISCUSSION: The actual cost for the first three months of the year is tracking very closely with budget with favourable performance equating to 1 %. The details by department are shown in the attachment. RECOMMENDATION: THAT the report titled "First Quarter 2017 Budget Performance" dated April 25, 2017 be received and filed. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 County of Elgin I YTD Income Statement As of March 31, 2017 Actual Perform. Expenses Net E Net Total INTEREST CHARGES & INCOME 1 1 TAXES 9,986 (337) 9,649 (1) INTEREST CHARGES & INCOME (26,145) - (26,145) 512 SOCIAL SERVICES - ST. THOMAS - 641,703 641,703 (31,296) HEALTH UNIT - 223,366 223,366 - GRANTS - 313,421 313,421 - RENTAL INCOME (62,479) - (62,479) - PROPERTY ASSESSMENT - 373,892 373,892 0 ONTARIO MUNICIPAL PARTNERSHIP FU (217,550) - (217,550) 150 PROJECTS - 77,593 77,593 2 LIBRARY SERVICES - - - 0 Total Corporate (296,188) 1,629,639 1,333,451 (30,633) WARDEN AND COUNCIL (3,080) 80,765 77,685 11,473 ADMINISTRATIVE SERVICES (48,185) 170,974 122,789 1,160 FINANCIAL SERVICES - 137,739 137,739 3,057 HUMAN RESOURCES (412) 123,506 123,094 6,746 ADMINISTRATION BUILDING 87,892 216,557 128,665 5,505 CORPORATE SERVICES (3,962) 425,898 421,937 7,863 ENGINEERING SERVICES (251,342) 1,083,150 831,809 2,928 HOMES FOR SENIORS SERVICES (4,482,121) 4,910,779 428,659 13,235 MUSEUM/ARCHIVES (103,364) 107,934 4,569 1,668 LIBRARY SERVICES 24,384 567,805 543,421 6,377 INFORMATION TECHNOLOGIES (14,435) 194,299 179,864 4,665 PROVINCIAL OFFENSES (283,505) 268,983 (14,522) (3,694) COLLECTIONS - POA (112,235) 109,321 (2,914) (1,337) AMBULANCE & EMERGENCY SERVICES (1,538,679) 2,364,668 825,989 7,874 ECONOMIC DEVELOPMENT & TOURISM (121,585) 254,590 133,005 7,700 Total Departmental (7,075,179) 11,016,970 3,941,790 75,220 27 Total I (7,371,367) 12,646,608 5,275,241 I 44,587 87 H:\17ManagementReports\Summary Report March2 03/05/2017 9:41 AM m/1 N REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh, Director of Financial Services DATE: April 27, 2017 SUBJECT: Impact of Fair Housing Plan on Multi -Residential Properties INTRODUCTION: In the 2017 Budget report to Council on January 24, 2017, provincial changes to the multi -residential ratio imposed by the province were discussed. The province was imposing a levy restriction on the class for municipalities with a ratio above 2.0. To avoid the levy restriction, Council has chosen a ratio of 1.9999 starting in 2017. The province's Fair Housing Plan announced on April 20, 2017 is creating a mandatory New Multi -Residential property class province -wide. DISCUSSION: The ratio for the new class must be set between 1.0 and 1.1. Only properties with a building permit date of April 20, 2017 or later would receive this new coding by MPAC. It is not expected there will be any properties eligible for the new classification added to the roll for the 2017 tax year. The impact in 2018 is unknown, but it is likely to be minimal. Council will need to set a rate for the new class for the 2017 tax year, even though there are unlikely to be any properties in the class this year. County treasurers will discuss this topic in their meeting on May 10 and will return a recommendation for the new ratio to the next Council meeting. The province has provided no indication that the levy restriction on the existing multi - residential class will be modified to reduce the ratio below their current target of 2.0. However; one must question how long the province will be able to endure multi - residential properties being taxed at differing rates. RECOMMENDATION: THAT the County Treasurers provide Council with a recommended ratio for the New Multi -Residential property class. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer m/1 N REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh, Director of Financial Services DATE: April 25, 2017 SUBJECT: Assessment Appeals Consultant Engagement Agreement INTRODUCTION: On January 24, 2017, County Council reviewed an assessment appeals report that outlined the use of Municipal Tax Advisor Group (MTAG) as a consultant for pipeline property tax appeal. MTAG will also be used in other cases as they arise, and therefore it would be prudent to have an engagement agreement in place to formalize the relationship. The purpose of this report is to seek Council's approval for the Warden and Treasurer to sign an engagement agreement. DISCUSSION: In past years, when the municipal partners led the assessment appeals process on behalf of themselves and the County, MTAG was the consultant that was used. Starting with the pipeline appeal, the County is now the lead on all appeals. MTAG has been a good resource for the County and its municipal partners in defending the assessment base. Now that the County is the lead for the municipal partners, it makes sense for the County to formalize the relationship between itself and MTAG. The County solicitor has reviewed the attached engagement agreement and recommends that it be signed. The agreement will remain in effect until either side terminates the engagement with 60 days notice RECOMMENDATION: THAT the Warden and Treasurer be authorized to sign the engagement agreement with Municipal Tax Advisor Group (MTAG) for property assessment and taxation consulting services. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer F21010yj"01�- ENGAGEMENT AGREEMENT #M17-007 DATED the of May, 2017 BETWEEN: MUNICIPAL TAX ADVISORY GROUP INC. (hereinafter referred to as the "Consultant') and CORPORATION OF THE COUNTY OF ELGIN (hereinafter referred to as the "County"). WHEREAS the County desires to retain the services of the Consultant, subject to the terms, and conditions and covenants herein provided. 1. Engagement: The County agrees to retain the Consultant, and the Consultant agrees to provide the Services described herein (the "Engagement" or the "Engagement Agreement"). Services: During the Term of the Engagement, the Consultant agrees to provide to the County services, as requested from time to time by the Director of Financial Services, Chief Administration Officer, Chief Financial Officer and/or Treasurer or other authorized staff members of the County, in regard to property assessment and taxation and municipal finance issues, as detailed in Schedules to this Agreement (hereinafter referred to as the "Services"). Nothing in a Schedule may amend the Terms in the Engagement Agreement unless it explicitly states that it is amending these Terms. Any specifications, statements of work or other documents that are signed by the parties or explicitly incorporated by reference within other signed documents from time to time form part of these Terms. 3. Additional Services: From time to time, the County may request the Consultant's advice and assistance in areas beyond the Services. Any such additional work must be requested, in writing, by an authorized staff member of the County (herein after referred to as "County Staff'). Once requested by County Staff, the advice and assistance shall be provided by the Consultant to the County in that regard shall be deemed to be part of the Services. 4. Compensation: Compensation for the Services will be on an hourly fee basis at the following rates: Senior Consultant $250 to $275 / hour Support Staff $50 to $75 /hour Plus Disbursements (a) The hourly fee rates stated above may change from time to time. In the event of a change in the hourly rates the Consultant will provide to the County a revised rate schedule at least sixty (60) days before such rate increases are effective. (b) The Consultant may engage legal representation and/or advice on the County's behalf in order to support the Services, provided the consent of Municipal Staff is obtained. (c) The County agrees to pay all fees and expenses charged by any lawyer / law firm retained by the County as contemplated by this Agreement. 5. Billing: (a) Harmonized Sales Tax (HST) shall be charged by the Consultant on the Services and the expenses in accordance with Federal and Provincial tax statutes. (b) The County shall pay the amounts due the Consultant on the said invoices within 15 days after receipt thereof. 6. Time Devoted to Work: The services and the hours necessary for the performance of the services will be entirely within the Consultant's control and the County will rely upon the Consultant to expend such efforts as are reasonably necessary to fulfill the spirit and purpose of this Engagement. www.municipaltaxadvisory.com Page 1 a 7. Term: The Term of this Engagement shall commence on the date hereof and shall continue until cancelled in accordance with section 8 herein. 8. Cancellation: Either party may terminate this Engagement at any time with not less than 60 days written notice. All monies owed by the County to the Consultant shall come due on the date of notice. 9. Confidentiality: The Consultant acknowledges that during the performance of the Services, certain confidential information relating to the affairs of the County, its elected officials, employees or taxpayers may be obtained by the Consultant. The Consultant agrees to protect the confidentiality of such confidential information obtained and, upon the termination of this Engagement for any reason whatsoever, the Consultant agrees not to make public, or disclose to any third party, any such confidential information, unless required to do so under regulatory obligations. 10. Warranties and Limitations: In performing the Services the Consultant shall: (a) Ensure that the personnel selected and/or employed by the Consultant shall be sufficient in number and qualification; (b) Provide efficient and effective inspection and quality control procedures; (c) Provide administration and other support to its employees, to the extent necessary to properly carry out the Services; (d) Perform the Services in a diligent, professional, ethical and faithful manner in accordance with standards of quality acceptable to the Consultant and in full conformity with all of the terms of this Engagement; and (e) Devote such manpower and other resources as are required to perform the Services efficiently, effectively and accurately. Notwithstanding the foregoing, the Consultant does not warrant that: (a) Services and related documents, data, information or other materials will be provided without error; (b) Any data stored, managed or otherwise published will be accurate and complete; or that (c) Services provided will meet the County's expectations and requirements. 11. Limitation of Liability — Accuracy of Information (a) The Parties acknowledge that, in rendering the Services contemplated by this Agreement, the Consultant shall obtain, utilize, and rely upon information obtained from outside sources, including but not limited to the County, other local municipalities, Assessment Review Board, Ontario Municipal Board, Municipal Property Assessment Corporation, On -Line property Tax Analysis, Ministry of Municipal Affairs and Housing, and Ministry of Finance, over which sources the Consultant has no control as to accuracy of such information. (b) The Consultant further acknowledges and agrees that, in rendering the Services contemplated by this Agreement, it shall use its best efforts to obtain, utilize, and rely upon only the most relevant and accurate information from such outside sources. (c) If the Consultant shall use its best efforts to obtain, utilize, and rely upon only the most relevant and accurate information from outside sources in rendering the Services contemplated by this Agreement, the County remises, releases, and forever discharges the Consultant, including its administrators and assigns, from all claims, causes of action, suits, debts, dues, covenants, and demands arising from the use of such information to the detriment of the interests, including financial interests, of the County, but only to the extent that the use of such information caused or contributed directly to a loss by the County and which liability in all cases shall be limited to not www.municipaltaxadvisory.com Page 2 91 m/1 N REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh, Director of Financial Services DATE: April 25, 2017 SUBJECT: Assessment Appeals Consultant Engagement Agreement INTRODUCTION: On January 24, 2017, County Council reviewed an assessment appeals report that outlined the use of Municipal Tax Advisor Group (MTAG) as a consultant for pipeline property tax appeal. MTAG will also be used in other cases as they arise, and therefore it would be prudent to have an engagement agreement in place to formalize the relationship. The purpose of this report is to seek Council's approval for the Warden and Treasurer to sign an engagement agreement. DISCUSSION: In past years, when the municipal partners led the assessment appeals process on behalf of themselves and the County, MTAG was the consultant that was used. Starting with the pipeline appeal, the County is now the lead on all appeals. MTAG has been a good resource for the County and its municipal partners in defending the assessment base. Now that the County is the lead for the municipal partners, it makes sense for the County to formalize the relationship between itself and MTAG. The County solicitor has reviewed the attached engagement agreement and recommends that it be signed. The agreement will remain in effect until either side terminates the engagement with 60 days notice RECOMMENDATION: THAT the Warden and Treasurer be authorized to sign the engagement agreement with Municipal Tax Advisor Group (MTAG) for property assessment and taxation consulting services. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer F21010yj"01�- ENGAGEMENT AGREEMENT #M17-007 DATED the of May, 2017 BETWEEN: MUNICIPAL TAX ADVISORY GROUP INC. (hereinafter referred to as the "Consultant') and CORPORATION OF THE COUNTY OF ELGIN (hereinafter referred to as the "County"). WHEREAS the County desires to retain the services of the Consultant, subject to the terms, and conditions and covenants herein provided. 1. Engagement: The County agrees to retain the Consultant, and the Consultant agrees to provide the Services described herein (the "Engagement" or the "Engagement Agreement"). Services: During the Term of the Engagement, the Consultant agrees to provide to the County services, as requested from time to time by the Director of Financial Services, Chief Administration Officer, Chief Financial Officer and/or Treasurer or other authorized staff members of the County, in regard to property assessment and taxation and municipal finance issues, as detailed in Schedules to this Agreement (hereinafter referred to as the "Services"). Nothing in a Schedule may amend the Terms in the Engagement Agreement unless it explicitly states that it is amending these Terms. Any specifications, statements of work or other documents that are signed by the parties or explicitly incorporated by reference within other signed documents from time to time form part of these Terms. 3. Additional Services: From time to time, the County may request the Consultant's advice and assistance in areas beyond the Services. Any such additional work must be requested, in writing, by an authorized staff member of the County (herein after referred to as "County Staff'). Once requested by County Staff, the advice and assistance shall be provided by the Consultant to the County in that regard shall be deemed to be part of the Services. 4. Compensation: Compensation for the Services will be on an hourly fee basis at the following rates: Senior Consultant $250 to $275 / hour Support Staff $50 to $75 /hour Plus Disbursements (a) The hourly fee rates stated above may change from time to time. In the event of a change in the hourly rates the Consultant will provide to the County a revised rate schedule at least sixty (60) days before such rate increases are effective. (b) The Consultant may engage legal representation and/or advice on the County's behalf in order to support the Services, provided the consent of Municipal Staff is obtained. (c) The County agrees to pay all fees and expenses charged by any lawyer / law firm retained by the County as contemplated by this Agreement. 5. Billing: (a) Harmonized Sales Tax (HST) shall be charged by the Consultant on the Services and the expenses in accordance with Federal and Provincial tax statutes. (b) The County shall pay the amounts due the Consultant on the said invoices within 15 days after receipt thereof. 6. Time Devoted to Work: The services and the hours necessary for the performance of the services will be entirely within the Consultant's control and the County will rely upon the Consultant to expend such efforts as are reasonably necessary to fulfill the spirit and purpose of this Engagement. www.municipaltaxadvisory.com Page 1 a 7. Term: The Term of this Engagement shall commence on the date hereof and shall continue until cancelled in accordance with section 8 herein. 8. Cancellation: Either party may terminate this Engagement at any time with not less than 60 days written notice. All monies owed by the County to the Consultant shall come due on the date of notice. 9. Confidentiality: The Consultant acknowledges that during the performance of the Services, certain confidential information relating to the affairs of the County, its elected officials, employees or taxpayers may be obtained by the Consultant. The Consultant agrees to protect the confidentiality of such confidential information obtained and, upon the termination of this Engagement for any reason whatsoever, the Consultant agrees not to make public, or disclose to any third party, any such confidential information, unless required to do so under regulatory obligations. 10. Warranties and Limitations: In performing the Services the Consultant shall: (a) Ensure that the personnel selected and/or employed by the Consultant shall be sufficient in number and qualification; (b) Provide efficient and effective inspection and quality control procedures; (c) Provide administration and other support to its employees, to the extent necessary to properly carry out the Services; (d) Perform the Services in a diligent, professional, ethical and faithful manner in accordance with standards of quality acceptable to the Consultant and in full conformity with all of the terms of this Engagement; and (e) Devote such manpower and other resources as are required to perform the Services efficiently, effectively and accurately. Notwithstanding the foregoing, the Consultant does not warrant that: (a) Services and related documents, data, information or other materials will be provided without error; (b) Any data stored, managed or otherwise published will be accurate and complete; or that (c) Services provided will meet the County's expectations and requirements. 11. Limitation of Liability — Accuracy of Information (a) The Parties acknowledge that, in rendering the Services contemplated by this Agreement, the Consultant shall obtain, utilize, and rely upon information obtained from outside sources, including but not limited to the County, other local municipalities, Assessment Review Board, Ontario Municipal Board, Municipal Property Assessment Corporation, On -Line property Tax Analysis, Ministry of Municipal Affairs and Housing, and Ministry of Finance, over which sources the Consultant has no control as to accuracy of such information. (b) The Consultant further acknowledges and agrees that, in rendering the Services contemplated by this Agreement, it shall use its best efforts to obtain, utilize, and rely upon only the most relevant and accurate information from such outside sources. (c) If the Consultant shall use its best efforts to obtain, utilize, and rely upon only the most relevant and accurate information from outside sources in rendering the Services contemplated by this Agreement, the County remises, releases, and forever discharges the Consultant, including its administrators and assigns, from all claims, causes of action, suits, debts, dues, covenants, and demands arising from the use of such information to the detriment of the interests, including financial interests, of the County, but only to the extent that the use of such information caused or contributed directly to a loss by the County and which liability in all cases shall be limited to not www.municipaltaxadvisory.com Page 2 91 more than the total amount of compensation (excluding disbursement and applicable taxes) charged by the Consultant to the County during the twelve (12) months immediately prior to the date of such loss. 12. Transmission of Electronic Data: The transmission of information, messages, data and/or documents over the internet via e-mail or by other means involves inherent risks in respect of the security and integrity of any such transmission. Such transmissions may be at risk of being viewed and/or intercepted by unknown or unintended third parties, and messages, data and/or attachments may be lost, corrupted, fragmented or otherwise distorted during transmission. The County acknowledges and agrees that: (a) The County recognizes and assumes these and all inherent risks of transmitting privileged, confidential, private or otherwise sensitive information; (b) The Consultant is not responsible to the County, nor to any other party for damages arising from the use, interception, corruption, loss or compromise of internet communications, including without limitation, any related, indirect, special or consequential damages. 13. Data Sources and Supply: The County agrees to supply the Consultant with access to all data and information as required by the Consultant, as deemed necessary to complete the work and assignment prescribed by the County in accordance with Section 2 hereof, and will supply the Consultant with user identification and passwords to Municipal Connect, OPTA or other data sources necessary to complete the prescribed work. The County may be required to provide the Consultant with written authorization for the Municipal Property Assessment Corporation to provide the Consultant with a copy of all of the County's property related data for which it is entitled to receive from MPAC. 14. Intellectual Property and Technology: The Consultant is the sole and exclusive owner of all right, title and interest in and to all intellectual property rights in respect of all technical and scientific information which may be incorporated in the services and/or any resulting developments which are not owned by a third party. 15. Relationship of the Parties: The parties intend that the relationship hereby created between them is that of independent contractors. The Consultant is retained by the County only for the purposes and to the extent set forth in this agreement. The Consultant is not to be considered an employee of the County for any purpose. 16. Assistance: The County agrees to provide to the Consultant with any information, access to data, documents and assistance as may reasonably be required by the Consultant in its performance of the Engagement. 17. New or Amendments to Legislation or Regulations: It is understood by the County and the Consultant that the introduction by the Province of Ontario, or the Government of Canada, of new or amendments to legislation or regulations having a direct affect on the Services may alter the Services to be delivered to the County. 18. Changes to Engagement Agreement: This Engagement Agreement may be amended, in writing, at any time upon such terms and conditions as are then mutually acceptable to the parties. 19. No Assignment or Transfer: This Agreement cannot be assigned or transferred without the written consent of the parties, such consent not to be unreasonably withheld. 20. Time of Essence: Time shall be of the essence in this Engagement Agreement. www.municipaltaxadvisory.com Page 3 M more than the total amount of compensation (excluding disbursement and applicable taxes) charged by the Consultant to the County during the twelve (12) months immediately prior to the date of such loss. 12. Transmission of Electronic Data: The transmission of information, messages, data and/or documents over the internet via e-mail or by other means involves inherent risks in respect of the security and integrity of any such transmission. Such transmissions may be at risk of being viewed and/or intercepted by unknown or unintended third parties, and messages, data and/or attachments may be lost, corrupted, fragmented or otherwise distorted during transmission. The County acknowledges and agrees that: (a) The County recognizes and assumes these and all inherent risks of transmitting privileged, confidential, private or otherwise sensitive information; (b) The Consultant is not responsible to the County, nor to any other party for damages arising from the use, interception, corruption, loss or compromise of internet communications, including without limitation, any related, indirect, special or consequential damages. 13. Data Sources and Supply: The County agrees to supply the Consultant with access to all data and information as required by the Consultant, as deemed necessary to complete the work and assignment prescribed by the County in accordance with Section 2 hereof, and will supply the Consultant with user identification and passwords to Municipal Connect, OPTA or other data sources necessary to complete the prescribed work. The County may be required to provide the Consultant with written authorization for the Municipal Property Assessment Corporation to provide the Consultant with a copy of all of the County's property related data for which it is entitled to receive from MPAC. 14. Intellectual Property and Technology: The Consultant is the sole and exclusive owner of all right, title and interest in and to all intellectual property rights in respect of all technical and scientific information which may be incorporated in the services and/or any resulting developments which are not owned by a third party. 15. Relationship of the Parties: The parties intend that the relationship hereby created between them is that of independent contractors. The Consultant is retained by the County only for the purposes and to the extent set forth in this agreement. The Consultant is not to be considered an employee of the County for any purpose. 16. Assistance: The County agrees to provide to the Consultant with any information, access to data, documents and assistance as may reasonably be required by the Consultant in its performance of the Engagement. 17. New or Amendments to Legislation or Regulations: It is understood by the County and the Consultant that the introduction by the Province of Ontario, or the Government of Canada, of new or amendments to legislation or regulations having a direct affect on the Services may alter the Services to be delivered to the County. 18. Changes to Engagement Agreement: This Engagement Agreement may be amended, in writing, at any time upon such terms and conditions as are then mutually acceptable to the parties. 19. No Assignment or Transfer: This Agreement cannot be assigned or transferred without the written consent of the parties, such consent not to be unreasonably withheld. 20. Time of Essence: Time shall be of the essence in this Engagement Agreement. www.municipaltaxadvisory.com Page 3 M 21. Governing Law: This Engagement Agreement shall be construed in accordance with the laws of the Province of Ontario. 22. Binding Effect: This Engagement Agreement shall be binding upon the parties hereto and their respective successors and assignees. 23. Notice: All notices, requests, approvals or other communications (collectively the "Notices") contemplated by the terms hereof or otherwise to be given by one party to the other shall be given in writing by personal delivery or by registered mail to such other party as follows: (a) To the Consultant at: Municipal Tax Advisory Group Inc. c/o iLOOKABOUT Inc. Attention: Jeff Young, Acting President, 408-383 Richmond Street London ON N6H 511 And to: Municipal Tax Advisory Group Inc. c/o iLOOKABOUT Inc. Attention: Mike Power 408-383 Richmond Street London ON N6H 511 (b) To the County at: Jim Bundschuh Director of Financial Services County of Elgin (519) 631-1460 x141 jbundschuh@el_ iq n ca or such other address as may be given by such party to the other in writing from time to time. All such Notices shall be deemed to have been received when delivered, or, if delivered by registered mail, 48 hours at 12:01 a.m. on the day following the day of the mailing thereof. If any Notice shall have been mailed and if regular mail service shall be interrupted by strikes or other irregularities, such Notice shall be deemed to have been received 48 hours after 12:01 a.m. on the day following the resumption of normal mail service, provided that during the period that regular mail service will be interrupted, all Notices shall be given by personal delivery. 24. Entire Agreement: This Engagement Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and shall take precedence over any prior agreement(s) with respect to that subject matter. 25. Headings: This Engagement Agreement shall be construed as a whole in accordance with its fair meaning. Captions and headings are for reference only and should not be used to construe the meaning thereof. 26. Further Assurances: The parties hereto agree to execute such other and further documents as may be necessary or proper in order to consummate or give effect to the transactions contemplated by this agreement. www.municipaltaxadvisory.com Page 4 93 F21010yj"01�- The attached Schedule(s) are incorporated into, and form an integral part of, the Engagement Agreement. IN WITNESS WHEREOF this Engagement Agreement has been entered into by the parties hereto as of the _ of May, 2017. CORPORATION OF THE COUNTY OF ELGIN Per: Per: Name: Grant Jones Position: Warden Name: Jim Bundschuh Position: Director of Financial Services We have the authority to bind the Corporation of the County of Elgin MUNICIPAL TAX ADVISORY GROUP INC. (a wholly owned subsidiary of iLOOKABOUT Corp.) Per: Name: Jeff Young Position: Acting President of Municipal Tax Advisory Group I have the authority to bind Municipal Tax Advisory Group Inc, www.municipaltaxadvisory.com Page 5 ENGAGEMENT AGREEMENT M17-007 SCHEDULE"A" I. Nature of Services: Non -legal services in respect of Property Assessment, Taxation and Policy, and Municipal Finance with regard to: 1. Residential Properties 2. Multi -Residential Properties 3. Commercial properties (including property in the shopping centre, parking lot, and office building classes) 4. Industrial properties (including property in the large industrial class) 5. Farm Properties 6. Managed Forest Properties 7. Pipelines 8. Payment -in -lieu (PIL) of tax and/or exempt property 9. Municipal management and/or related municipal finance issues. www.municipaltaxadvisory.com Page 6 95 r�y m urrn lef, I " I* REPORT TO COUNTY COUNCIL FROM: Jennifer Cowan, Accessibility Coordinator Rob Bryce, Director of Human Resources DATE: April 19, 2017 SUBJECT: Joint Accessibility Advisory Committee Vacancy Appointment INTRODUCTION: Due to a recent vacancy on the Elgin County/Central Elgin Joint Accessibility Advisory Committee (JAAC), staff have initiated the recruitment process for a new member. DISCUSSION: An advertisement was placed in the "CE Buzz". The advertisement was also included on the website for both Central Elgin and Elgin County. Members of the public who were interested in being part of the JAAC received an application from the Accessibility Coordinator. Once applications were returned, the process for short listing the candidates began. The Accessibility Coordinator used a ranking system to determine the best candidates to interview. From the applications, two candidates were chosen for interviews. Interviews were conducted by Sally Martyn, Elgin County Councillor and Central Elgin Deputy Mayor, Dianne Wilson, Central Elgin Deputy Clerk and Jennifer Cowan, Elgin County Accessibility Coordinator. The interview committee is requesting to fill the vacancy with Harry Muir who is a resident of Central Elgin. CONCLUSION: Staff respectfully requests that County Council and Central Elgin Council approve the recommended appointment to the County of Elgin/Central Elgin Joint Accessibility Advisory Committee. RECOMMENDATION: THAT County Council approve the appointment of Harry Muir to serve on the County of Elgin/Central Elgin Joint Accessibility Advisory Committee (JAAC) effective immediately for a one year term. All of which is Respectfully Submitted Jennifer Cowan Accessibility Coordinator Rob Bryce Director of Human Resources 96 Approved for Submission Mark G. McDonald Chief Administrative Officer r�y m urrn lef, I"�� REPORT TO COUNTY COUNCIL FROM: Clayton Watters, Director of Engineering Services DATE: March 29, 2017 SUBJECT: EMS Contract Extension with Medavie EMS Elgin Ontario Incorporated INTRODUCTION: The County of Elgin has a four year contract with Medavie EMS Elgin Ontario Incorporated (Medavie) to provide land ambulance services to the County of Elgin and the City of St. Thomas. The current contract will expire on December 31, 2017. The existing contract with Medavie can be extended twice with a term of three years for each extension, by mutual agreement. Staff is recommending a three year extension to the contract with Medavie beginning on January 1, 2018 until December 31, 2020. DISCUSSION: The current contract for land ambulance services with Medavie can be extended for an additional three years, with written notice from Medavie, by mutual agreement. Written notice from Medavie has been received and staff has had several meetings with Medavie to discuss the contract extension and financial terms. County staff is satisfied with the service that has been provided by Medavie and recommends extending the contract for an additional three years. The amending agreement will not have a material change. The changes are reflected in the schedules and most importantly in the financial schedule (Appendix A, attached). It is expected the increases will be comparable to the rate of inflation over the next three years. Furthermore, the amending agreement between both parties has been approved by the County Solicitor. CONCLUSION: The current four year contract with Medavie will expire on December 31, 2017. Written notice from Medavie was received by the County requesting an extension of three years, which can occur through mutual agreement. Staff has met several times with Medavie and agree with the contract language and financial terms proposed by Medavie for the three years beginning on January 1, 2018. 97 RECOMMENDATIONS: THAT Council approve an extension of the current contract with Medavie EMS Elgin Ontario Incorporated starting on January 1, 2018 and ending on December 31, 2020; and; THAT the Warden and Chief Administrative Officer be authorized and directed to sign an amending agreement and that the appropriate by-laws be prepared with Medavie EMS Elgin Ontario Incorporated subject to the approval of the County Solicitor. All of which is Respectfully Submitted Approved for Submission Clayton Watters Mark G. McDonald Director of Engineering Services Chief Administrative Officer Appendix A Year Total Contract Cost County Share of Contract % Increase over prior year to County 2018 9,508,444 2,534,000 0.5% 2019 9,705,926 2,586,629 2.1% 2020 9,960,754 2,654,541 2.6% Average 1.7% m/1 N REPORT TO COUNTY COUNCIL FROM: Rhonda Duffy, Director of Homes and Seniors Services Mike Hoogstra, Purchasing Coordinator DATE: April 27, 2017 SUBJECT: Laundry Services Contract — Elgin County Homes INTRODUCTION: The laundry services contract with the Home's current service provider is expiring on May 31, 2017. This report details the steps taken with a recommendation to award a new two (2) year contract with options to renew for three (3) additional years. DISCUSSION: A Request for Proposal for Laundry Services for Elgin County Homes was issued in early March and closed on March 30, 2017. A total of four (4) proposals were received. An evaluation committee consisting of the 3 Managers of Support Services and the Director of Homes and Seniors Services was created to review the four proposals. The committee members individually scored each proposal based on the following criteria that were listed in the RFP: ➢ Understanding of the requirements and clarity of response; ➢ Demonstrated ability to provide the required services; ➢ Sales/Service support; ➢ Quality control; ➢ Proven record in successfully providing similar services in a Long Term Care Home environment; ➢ Environmental initiatives and other innovations; ➢ References indicating previous experience; and, ➢ Total cost of the service. The scores were combined and Brite Healthcare Laundries, the County's current service provider, was identified as the recommended service provider. The proposal submitted by Brite Healthcare Laundries was the highest scoring proposal and also offered the lowest overall cost. The anticipated cost increase (per kg) from the previous contract is containable in the 2017 operating budget. CONCLUSION: Brite Healthcare Laundries has been providing laundry services to the County for over ten years. Brite Healthcare Laundries continues to provide a quality product, has provided excellent service and delivery and demonstrated a thorough knowledge of infection control requirements within long-term care. 100 RECOMMENDATIONS: THAT Brite Healthcare Laundries (509805 Ontario Ltd.) be selected for providing Laundry Services for Bobier Villa, Elgin Manor and Terrace Lodge commencing June 1, 2017 through to May 31, 2019; and, THAT County Council, at its discretion, extend the contract for three (3) additional one (1) year terms, upon mutual agreement between both parties; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contract. All of which is Respectfully Submitted Rhonda Duffy Director of Homes and Seniors Services Mike Hoogstra Purchasing Coordinator 101 Approved for Submission Mark G. McDonald Chief Administrative Officer Kjo a a "01 Q00 INNUMM4 EMU= Heather Bouw, Deputy Clerk, Muni'6pality of button Dunwich wifh a resolution supporting the Private 1Mernber's Bill of Sam usterhoff, IVIPP'for Niagara -West Glanbrook proposing the governrnen't halt all wind power approvals in unwilling host COMMUNties. 2. Janet Jaynes, Deputy City Mork, City of IKingston seeking support for their resolution requesting the Ministry of''Tran sportation and Ministry of'Environment and Climate Change to consider additional safety measures, including prohibffiort, in the transportation of all hazardous materials during severe weather conditions. 3. Michael Barrett, CEO, South West LKN advi.sing that effective May 24"', 2017 theofficial "transfer order"' will take effect which will permit t ' he transfer of a.11 assets, Rabilifies, rights, obligations and employees of the SOLIth West CCAC to the South West LHlN, 4, Jay Stanford, Director, Environi-nent, Fly of Solid Waste, City at London seeking level of interest of Elgin County to have access to a new or expanded waste disposal facility that would be developed by the City of London and/or being included in a resource recovery strategy for new, emerging and next generatl'on energy recovery and/or waste conversion technoloqies,. 5, Federation of CanadIan, Municipalities (FMI) seeking a voluntary contribution in the, amount of $1,287.96 to restore the F'CM's Leg4l Defense Fund, 102 YFf COUNCIL RESOLUTION (�D Res: 2017 - Moved by; Ae ......................... Se�conded by: THAT'the Council of the IMuniclpality of Dutton Nnwich 5uppQrt5 the Private Mernber`5 3011 Of Sam Oostprhoff, MPP for Niagara -West Glanbrook propo,sing the government halt all wind power approvals in unwIlIng host corarn unities. AND THATa copy of this re501!utior be sent to Honourable Kothileen) Wynne, Premier of Ontario, the Honourable Mimster of Energy Glenn Thilbeault, Elgin Middlesex-Iond'on, MP Karen Vecchio, Eigin-Middlesex-Iondon [OPP, Jeff YUrok, AMD and al'I Ontado Municipali'ties, Recorded Vote yea$ D. McKillop M, Hlentz B, Purcell CMcWlillarn - Mayor 103 Carried-, Mayor Defeated: Office of the City Clerk April 12, 2017 Via Email To all Municipalities in Ontario with populations greater than 40,000: RE: KingsIc n Ci�y.jqounqil Meeting, April 4, 2017 — New Motion I I would confirm that Kingston City Council at its regular meeting held on April 4, 2017, approved the attaolhed resolution, as amended, as)(ing the Ontario Minis "i of Transportation and Ministry of Environment and Climate Change to consider additional safety measures, including prohibitlon, regarding the transportation of all hazardous materials during severe weather conditions. Kingston City Councl has &euted that 1, share this, resolution with all OntariD municipalities with populations over 40,0010. ,Should you have any questions or concerns regarding this matter, please do not hesitate to contact rne. ,Sincerely, not J�aynes Deputy City Clerk /is Attachment - kesolLrtiOrl 104 Office of the City Clerk. I hereby oertilify that the following Is a true and correct Gopy of a rersolutiono being, New Motion 1 approved, as amended, by Kingston City Council at its regular meeting held on April 4, 2017: Whereas a severe mulfi-vehicle socident took place east of Kingston on March 14, involving a, hazardous, highly corrosive chernioal spill (Fluor silicic Add), resulting) in one death and 28 Injuries, including a number of Municipal First Responders, and a Code Orange at Kingston General Hospital, as well as, the closure of Highway 401 for over aday; and Whereas the severe road conditions during a, blizzard, created very hazardous road conditions and the subsequent accident., Thereforo Be It Resolved That the City of Kingston ask the Ontario Ministry of Transportation and Ministry cf Environment and Climate Cha,ngie to consider additional safety measures,, including prohibition, regarding the transp,ortation of all Hazardous Materials during severe weather conditions: and, That, this motion be shared with Association of Munid'palities of Ontario, Federation of Canadian Municipalities,, MPP Sophie Kiwala, MPS Mark Gerretsen, Premier Wynne, Opposition Leaders Patrick Brown and Andrea Horwath, Minister Steven Del Duca, Minister Glen Murray and all Ontario municipalitles with populations over 40,000. Dated at Kingston, Ontario this 12th day of April, 2017. iynesqbeputy City Clerk' The Corporation o,f the City of Kingston 2,15 Ontario Street, Kingston, ON K7L 2Z3 Phone: (813) 546-4291 ext. 1247 Fsx: (613),546-5232 jboJoqnone@dtyofkingston,oa 105 From. "G'rif'7111"Stacey", I , O'NA."'A> INS . . ..... ...... .... -"" . . ............ Date: April 19, 2017 a(,2:56-.24'P.M 1"U'r '1*0: U'ridisclosecl recipl,clits:; subjett: m'joister'11,08kins Gr der foi� Soath West 1J11N Serd on behaU'qj'Michae1.Btni-e11, CEO, Souffi ]VIinistel- Hoskins Wstjos Order South West LU'111"' Apri] 18, 2017 "I'lle 1111"N is pleas -ed to advise that Dr. Eric Hoskins, Miriist.cr of f Icalth, atid Loi.ig-'Fer.in Caro, has, taken a, key sLep 41 the irltegra(ion of The South'West C,CAC,,,,'md 1111c South, West LIJIN, Dr. Hoskins has issucd the official "transfer order" which will pennit the transfbr of all asets, liabilitics, rights, obligations andemPlOyCeS 011the SOU,th "CSt CCACto the South, Wesi LHIN', 'I'lic trans-fer order tbr the South West CCAC arid the SO'Lith West 1,1111~x' gall take el`1`ect oti'Wcdjmst1ay,'N1ay 24th, 2017, tnunsfr oixtershave bcan issued for all othel, (".1, CACs and 1. J1 and will take effect between May I rd, and June 21 st, 2017, T'lic transt-.6- order is available on the South West LHN website. ...... .... .... . . .. . .. ...... .. ... ........... . .................. 'Ificre is a of'"work to be und.chal(en, flowever, we want to emphasize that it will be bvisiness as usual, lbr the patients, we serve.The U-IINs priotty is to inahitain the oonfinuity of -P atient care and tile Continuity (-)fcarc provide"I"S" inoludi'119 , care ccordinadon,. On transitiou day, patients will contirme to receive careftonifaindiar filLCS - llmlll [)]-0VidC]-s fl:ral know flacir stories, their preferences, and fficir needs. You can use the s,atne Phoric numbors' Clm,ail m1dresses,and, websites to, get in touch with provider.,,', to, "Vrallge care, or when o),n1a,cdng Socith West 1,11IN sta,11 With ali expanded mandatc:, thc 1,1111"' s wi.11 have add](ionall responsibilides, in'the ho [Ile care, I)rimary care, and public health arcas, as-mll as increasing OUr I'Ocuson health cquityand engagement with patients and familics, lndi,l;,enous and 1° rench-latiguage health care Partners''J"N"Ink. you Cor your leadership and support, during Otis transitiom We look for to bi,d](fing orl, Our Collective ct'i"(114ts to belter, intcgl'a(c Care at al systelm-l"evel anit 1)tjt Patienis S t a c ey GI ri 01, n Executive Office C'mm'dinator Executive Assistant tui Michael Barrett, (-,'],,'0 SOLAII West Local I leahb, Integration Network 201 Queens Avctrue, Suite 700 London, ONN6A ]JI *Cmad stat fi-n- Cq1jhj1111searn, r 1,11hone 519-640-2563 Fax 519-672-6,562 Websitear ... . ........ . ........ - ....... . ......... ..... . ..... . ..... . .... . ............... 106 30 , . DuffeririAverua RO, Box 51)"15 Landon:, ON NGA 4;A London �' ANA D A April 21, 2017 Mark McDonald Chief Administrative Officer County of Elgin 450 Sunset Drive St. Thornas, ON N15R 5V'1 Dear Mark McDonal& URI A I 1, R 2, , 5 2 g1; COUNTY OF ELGIN ADUMSTRATIVE SERVICES The City of London has initiated two major waste management projects-,, 1. Ain Erivilironmentat Assessment (EA) as parta long-terrn ResiduaI WaSte Disposal Strategy, 'This involves, the completion of an Individual Environmental Assessment (EA) as prescribed by, the Ministry of Environment & Climate Change (MOECC). 2, A long term resource recovery strategy that includes afucus on new, emerging and next generation energy recovery andfor waste conversion technologies thattypically benefit from having a larger servIloe area to attract materials for processing (i,e®, beyond existing recycling and waste diversion prograrns),, This project is designed to address the new Strategy for a Waste -Fm -o Ontario.- Budding a Circular Eccr?olpy (February 20,17) report from the MOECC. London Municipal Council has directed City stafftai determine interest in regional opportunities for both these projects that would benefit taxpayers and create opportunities in southwestern Ontario', the Civic Administration BE DIRECTED to can r?7,tiiiiciafities,respore sibie for waste management witWn the proposed sorvice aroato determine interest in using any future waste disposafor futtfre resource recovery facifify; In this regard, we, are contacting municipalities with waste disposal and/or resDurce, recovery, responsibilities within a regional area to determine interest to be Included in 0 regional service area. The proposed regional service areawould iindude Elfin County, Middlesex County, Huron County, Laniibton County, Oxfurd COUnty, Perth County, and local First Ballon Communities (see Figure 1, next page). am= Figure 1 Proposed 'Service Area Le go nd Curuaufr�u�� Poi lit �......... Aara �, ��, • �V!Jy wendNu�Pu County Of Huron �.�rwmr, LAke H11urail re�nwm�w�m =P , County of ftmary Water rtNw � y, 17roalraent plant w Pw p ,y THEY Recycling rvwigy L''nG .� City of rnrP,mrr� A London Mid�dlesox ounty of Oxford >d County of a l^,ambtor% � VY1:2A Landfill Site ' �Y � fi�!n wwu�nw �SPproar�m ! ,.gym Aid " a.. County of Elgin Wnw,9 PP mm�ary l Pn I"'P 14Y X %) ,o First Nations Elgin Area n � (Chippewas of the "Thames, Primary Water , . MN(nP � �.;niwaTn�niu�ao Munsae-D la wmre,Onei,da) 'Treatment Plnt 1 i w� 1 1,000, coo kN PSA M ;;A 1KIfiFAf vmuP'MxY I,++P MF IF'i"rPJ,r ,le1xM, .w. wn ld 0.�tiwme waM1ow�m I'lm wYw e�11' ,,,plc�v gum ...... ...... ..... It, is recognized that many municipalities within the proposed regional Service area have their own iandfills or existing long-term contracts with private Iandfilis arid/or are, closer to private landfills and subsequently will have limited need in using residual waste disposal facilities in London. In these cases, being included in the service area Would still) provide a Valuable contingency location in the event of an emergency" ensure that corripetitive alternatives are available in the marketplace; and benefit from potential econarnies of scale. The purpose of this letter is to, deten,41ne the level of interest Of your Municipality in having access to a new or expanded waste disposal facility that would be, developed by the City of LondDn andlor being included in a resource recovery strategy, for new, emerging and next generation energy recovery and/or waste, conversion technologies. F Can you please provide a response and let me know if your municipality: 1, has no interest in beirig included in the serviiee area of any new waste disposal faclility, or, 2, would Hike to be inckided in the service area of any new waste disposal facility but are unlikely to use the facility; or, 3. would Ilike to be included in the seMce area of any, new waste disposal -facility and may consider using the facility dependl'ng on the cost. 2, Need fear .access lo Future ResourGo Recovery Facilities With respect to a long term resource recovery strategy that focuses on new', emerging and next generation energy recovery andlor waste conversion technologies, your municipality, 1. have no interest, in being included in, these discussions about future resource recovery facillities; or, 2. would like to be included in these discussions but are unlikely to use the fadlilitles; or, 3. would (like to be included in these discussions and may consider using the facilities depending on the cost. Date for your Response A response on behalf ofyour Municipal Council for both these projects by May 30, 2017 would be ideal. Howwa+ever if that timefrarne is nct sufficient, a preliminary comment from your municipality by May 30, 2017 with a final Council Resolution no later ttian June 30, 2017 would be, appropriate, 21= 11 = = The City of London owns and operates the W12A Landfill Site. This landfill accepts waste from London, the MunicipaHty of Thames Centre, Try Recycling Operations Facility in the Municipality of Middlesex Centre, Lake Huron Water Treatment Plant in the Municipality ofloewater and the Elgin WaterTreatment Plan in the Municipality of Central Elgin. Based on: current waste quantities Wrig received, the W1 2A. Landfill has between eight to ten, years of capacity remaining. Located at the W1 2A Landfill site is the Household Special Waste (HSW) Depot, The service area for HS W depot includes the residents and small quantity generators in London, the County of Middlesex and the County of Elgin. Approvals, design and construction of new long term resource recovery and disposal capacity will take several years so the City has begun work on a Resource (Recovery, Strategy and Residual Waste Disposal Strategy to determine the most appropriate long term resource recovery and disposal methods. More details on how these strategies will be developed can be found at �Wast�(-,Qis- City of London workto date, a review of other regional waste management projects in Ontario and discussions with officials at the MOECC, highlight that a regional service area and/or collaborating in a broader regionals area has many advantages such as: being consistent with the Strategy fora Waste -Free Ontario; • providing a competitive public disposal option and other resource recovery options for nearby organizations and municipalities; and, addressing a portion of the provincial shortfall in disposal capacity. Further details on the, rationale for the City of London to consider a regional service area for any new waste management facilities can be found at c7q,tid7voJved,.L,o,i,idan.calWi7yWaste ,pis gal., If you have any questions, please do not hesitate to contact me Qqqnfor@Iondq!1,_, 519.661.2500 ext. 5411) or Wesley Abbott, Project Manager (Aeabbq1!(q 5,19.66125001 YL 1812), IUVI A., M,P,A. /ironment, Fleet and Scolid Waste M Martin Hayward, Acting City Manager & Managing Director, Corporate Services and City, Treasurer, Chief Financial Officer Kelly Scherr, P,Eng., Managing Director', Environmental & Engineering Services and City Engineer Trish Edmond, Golder Associates yAsharechsolwastaWwn pWAeMcominuii*V erNagemerihnMloe of 06t latter noc OfIrlar rnurftipakes dom MR, Sa 770 o/ , t M . . . . . .............. . ........ . . . March'u 17, 2DI 7 PyaltPr6a cle nntt Dear Mayor and Menibers of Cound], Clark Sowo,--W,Hn For Vic past 20 ye,,ars, FCM,"s Legal Defense Fund has bcoi a urifiool toot in defendlirg the iralional legal i�ntorests of Carada"s mOr'Wipartities. When a niernber calls on FC M to dntervene in a co�urt ProiNloo-Prauldent l case of national. importance, it's the Leg8t Defense Fund that makes 'this support possible, The Plomlam Fund has been instrurtrientEd in satting importaril iegal precedents on q llwi-ioer Of dSSLJe$, Intl( ife of crucial [mportanco to all rouNcIpallfles. These in6ude rights-of-way management, payments in ilea C ly at "Oh NIB of, taxes, environmental pratelion , as wO as the coniMitutional ability of municipalities 'to exer6se their legislative powers.. Sewnd Vica.,Promijant I Dau W6mu Vica-prAgIdaille Aftaar years, of activity, FCM's Legal Defense Fund has been fully depleted, Now we rruud 50, 1 municipalities Hke the Gourity of Elgin to help restore 1ho long-term health W the Fund. n 0 1 w "A(., A robrust Legal Defense Fund is mare irnportan't than ever, As courto, — parUckplarly tho Supreme Gotirt — beconlo ror)ra ,4rict with regorri to the nurriber of interveling parties fli,ey will allow ill any given case, rcm is COnsisten1l'Y recognized as the sole munloipal intervener in cases with naltio,nal innplioatioinsa [Tot weans 'the FLuid is the irnost carta."n and cost-effocti've, way of protoding nulni#a I legal rights ii Wdles sLwh as the Courts �of: Appeal (provincial, and federal), the SUprenle Court of Can@da and adirninistrative bodies like the CRTC, While the FLif"id is used specifically for costs inGui red dihreudly by FGM, its iniffuence in setting rilaticnal [egad precedents benefits -every Pa IA P'loo Mom Pr6sl d Our suflant I-PrInirlipality in GIMO&1. A recipitali7ed Fund wild onaKe FGM lo rontinue its longstanding efforts to, k"Ile maintain adeclimte rnuinicipal control over local riglh:Urof-way orad to rnaxiinize cost -recovery CAy •A Yarux m, ck. 0 wNle also br'nging the municipal vorce to a broad range of legal iSSLI(PS. WhAt'S r110r0, d Will SUJ)POr1 a growing dernand for MA to seek oul proactive ;egal opinions on er-nerging lankcy issl.tes, such as ClAull E*P,;UflvQ marijuana legalization, This wilt help provide all municipalitias with the best legal ad0ce arvailable at Chef do In dRrec:lon a fraction of the cost, whife contributing to the development of a Llrliitod rnorilcipal response on Bram", C."al lon FCM has established i.r,a lorig-Wrrri strategy to recopitalizu the Log,' -d Fjolf'onso Fur(I arinijally beginning, With an irnmedlate calf for conftibutions to cover ongoing ha 0l COSIS, While SUPPOU'll, is VolkinLgry, 'Ove slr('mjly OrDcooraqe inembom to con'trjhj(a�' FC.M"r Hoard of Directors has established a sat oontrilbudon fbrnrlulla of 2 cents per capita. Enciased is a vDkinlary invoice that ndicates (lie County of Elgin's proposod contrillbuticiri for this year. Thii annouril can l�ic chariged hased on your . arl Jrjj lcu,Bl' VolUIrjt@r_Yr budgetary situation, Starting next fall, rnlx*lplitles, will be invited to fj",Fjjqj contribufion totho lonq4errri viabifity o,f [bier Purid as p,,ar t of FCM's yearn y rnerilhership drIve, All of us have a role to plait/ un advandng the legal interests of Canada's rnLIniGiP@iRJeS. Thark YOU ill advanoe foi- your irn mediate and ongoing support of the I egal Defense Fund. For more l n1b rrnatlori. visit the iy,ernbe r's h 1 p page at f (.ni. ca or em a 11 _[n�fofcnnc a Sincerely, Clark Sorrierville Or.l.q. I n ;I I I'l �',4", FGM President T �' 111i'll wt , t M . . . . . .............. . ........ . . . 24, ritme Ciarenco Stretl, CHNmoo, KI 11, 51"1"1 T. 6,13-741 -6221 �F. 6121-241 744,0, WI)Dnald, Mark County of Elgin 150 Sunset Drive St, Thomas, Ontario NISP, SVI ITE DESCRIPTION Legal Def e nse F and/Fond s de, d0fenv, iuridique PAYMENT /PAIEMENT By theque payabie to: Federation of Canadian Municipalities Par ch6que A l'ordre de, Edd ration canadienne des municipaliti6s 24, rue Clarence Street Ottawa, Ontario KlN 5P3 H ST # /'N o., de TVH: 118 91 3938 RT 0 00 1 QST #,I Nlo. deTVQ: 120M,8231 DQCOO,l Invoice I Facture: ORD -042!35-P8513151 DATE., 03;0112017 ACCOUNTICOMPTE: 175B8 DUE DATEIDATE 04;01.120:17 LIMITE: QTY)gTE RATE�TAQX TAWTAXE TbTAIL 0,5%00000 $0 230 $148,17 $1,,28,7,9,6 HIST/TVH (13%), TOTAL: 1348.1r; $1,287x916 By Electronle Fund's Tmnsferlpal, transfert iflectuonique de fonds Royal Bank of Cona&a (R8C) 90 St, Ottav�a, ON KlP 5T7 Transit Number[% m6ra do transit: 0,0006 Account NumberjNum6ro de compte: 1006063 112 -tief No.die 1,7588 t&6rence : f I "C'N's Legal Dcfmisc Fund, FCM's, Legal Defense Fund FCM ComirnuAcIA [communique@fcm.ca] Sent. Momlay, Mahal 7, 2017 1:35 PM To, Mark McDowild March 27, 2D17 Dear Mark McDonaA ED I .... . . . . . ] E E`.'] Page .1 �.A2 Rinnonfly yrHi received a voluntary invoim in regards to I"CIVI's Laoal Deforise Fund., However, il's come to our iUenLbo that sumo offices did not ra�a,,ve the, la ark inkmatiori on the Fundfliat amompanied the lnvonce ard was addressed 10 YOUr council. lrl 1 97, FC?A estabHshad a Legal Defense Fund to cover flio, legiat rn%ts of defendling ii-nunicipal JuNsflirqion Over, rights-of-way rmqr+mgement, Sirico then, 11he soofx of tho Fund l,uos ovalved and is now on esserdW t00 IT) advanGirt g the ivaetianal legaN Interests of m uni,cipallifies in a br()ad mirage. of cases that have modcations for Vi,e MUNCIpal vrlor. After yeaTH of activity, the Fund has been fully depleted.To ensLft th-at FC M ig able io continue deferlding the national fegal infamms of the mnicipal sector, we havo esitabflshed a lonq�� term 0,alegy to recapitalize ffie Rind on an arvival oasis — begnnniing with vara jrnn,ied'iata tall for voluntary member contributions This is whl you �ecejved an invoice. V01hile, voluntary, we strongly eri(,ourage members lea contribute Fbr niom iinfnfrrinflon on the Fund, how it's used, and lam It bemefilts loth mkjrflk;ip,ahtv,, Plovsevisil Our wqb5flo, If you stHt has quosfioris, please email 11fo PaLC21 I _Q0 Thank Ycu in advance for your fiTrAodiate and ongoing support of, rcm,'s Legal Defense Fund. Dobble Miller Manager',Cmporejte Comi-nuWcatons and Sora bershlp Find us: E] 1:10 E] 'niis is a publicaflon of the Federatkrl Of aua rlirara Wlll'�01'pal"'eS (W(1116. 24 Clarence SWAM, Ottawa, Ontario KIN 553 IT, 6,13.241-5221 IF, 613-241-7440 "This riewsletter was sent lo To, Opt-Ult, If011OW ItN9 lora Nur Un -subscribe, I PrNacv Policy Change yoiir lanquage I 'View email vin your browser 113 B vJI)6J'�Xs(�l,,"R'Z�fKil4e... 2 8 /03e'201.7 FC'M -'I 'lic Legal Deferisc Fmid Page I oC4, Skip to 11.Ioirl Content The Legal I Defense Fund In 1997, FCM established to covertht lc gal costs of defending mutiicipal, JUHS(40:6011 OVer t-ighl.S-Of-way nuanagani.ent. Since then, (fie scope ofthol;'tmd has evolved and is iaow a critical toolin advam'i'118, the ilational leg -al interests of municipalities iti as bro.,,Id ramge of eases that have i inp] I.eations forthe nitmicipal scietor. li°lacFuli"Idow,11,110) Covers legal costs incurred by FCNI, in its roleas intervener, has been histrul'Dental in, setfing iinportaa,-A legal precederAs on, key local issum It is a1so,=d by FCN4, to 04,dri pircmiulive legal opinions, on emerging policy file's ofconceril to local governinents. "I"he Fund is aqua l' by FCM tnembels o as Voluntary hasis',, P. or riaore ill ro,n,nation, see our questions 2nd answen', below or eliIIIIIIJ IL f6i"I'Ca, ........... . ..... xThe criteria for th.e use of the F'und hICILide wfi,etlwr a case is in the nadolial interest, MicV,,I.er it is precedent-settiog, Nybethe r FCM'stnernbership has an relatively k1nified position on the lssuic being lid(;,ated, annual the likelihood of smeess, x Potential cases will, be analysed by RIM stat"f to dletcnriine whd1h,ei—d"wy meet the above cri(Qria, in consultation with inunicipal suliject niatter experts where appropriate (e.g. the FCM '"rectinical Collitnittee oil 11'elc(-)I.r.imiijiie,citi.oti,s and 1ZJg[iI,,s-of-W,,,rv)., Rec Ltosts for intervertion are approved by KIPA's Bmircl of DbvQtors, or by F(I'MI's Exemlive ComrniUee uding on belud Cof the ffixixd of Oircetors 15ortime-sonsitivc rcquest% x No, the Fund is only to'be. used to, covel: Costs J11ourred directly by FCM rokited to the applicatic,),Ii for intervener status on behalf of the broa,der nittniciPal sock.,)r. No, the Ptindk only to be usedfor lifigatimlthat relatcs to inatters of flederal jurisdiction. an.d, m,micern the legal interests oflocal, gOvern.rnents, on a naling ial. basis. x Yes, F( "M will consider intervollivig in exec pli onal mses ofnatiom.-fl importanoe that are tvforo COUrts of appeal. 'I'lie kukl will not, how .-ver,support R"I'M involvemei.it in lifigatiori at floc trio (finst, hishince) SLaigc. Whan an request R).r assistanee ftoill the 111111d is I'=eived, 11CM col vmnes a grollp ofeXperls representinga Cruss-Section Of of all sizes annul re; iol"I's to �isscss the t:octtwa and provideiriput. This cmurUS LINA till LTIUIIi6l)U,I tWrspcc lives a m�� Unken into ticuu un L as., as Cut leclive position is developed. Whats tiaore, Ibe,po,ohng of resourcesis a very cost-efictive way of addres.sing, legal. conocras. R atnrvides tlr. rtamioipal sector ars a w4de with the bc,,,q legal advice available, rat as firtierion, oftlie coo of"preeeeding on anindividtml, basis. x1lie 2001 decision by the Supreme (".ouft of C"ana.da Inthe Spra iech v. fluclson, case, m which, , Y iritervened on behalf of the municipal sector, ashered in a I,CW al)PrOath tO 11OW COIIIIS S11OLIld. Jnterprct the legis"I'ative authority of municipal couricils. Ina that case, the Supreme Court indicated t [iat courts. should show def"erence to the choices made by, local elected of'rickds, inthis case die 'rown of 1 ludson, Quebec. I'lie C'cmrf: alst) iudicated that Inunicipal legislative authorky SlICUld I)e interpNted bi-oadly and, drat Ioca.l rules could, cc)exist with liedw-al regullations, Sincet'lien, FCM, has con'tirmcd [�,) P[ay an active role, tis intorvener, ir.n as nu nn.' ofcases where the fatale, ability ol" iinmicipalifies to use tticir legislative. povvers bas been all stake—Recont exaii),ples, 114 hi tP s Ihiy wsv,kni nibersfiip /leg a,i[-de fetis, e -fu ji,d. h fin?, uIdue-+Wt.jZ( )9LiYWxk.,, 28/t02,01? R',Jvt -Tho 1,,,egal, Defcui,se Imid f4go 2 of 4 it'lClUdc Rogers i,r, Chdleau.,r�tfqjWionhor' 1.', T)wpsit (both huard by tho Sttprunx Gount in 2016) and 11"ainillon i," (.r nf-ala 1"ost (("'oun ot`Ajq)e,at for Ontario in 20 16). x Across canaciaq Pi paymems, acootuit fir) r hundreds of millions ofdolkirs in revenue4r a several ni�tunioijx�'fl i'fim For dccadd s, R' W has negotiated with, the fa deral govern'taimt O'n, behalf of the immaidpal secUm. In the cary 1990% these Worts ledto mmendniet.itsto the PIL'17 A,Q(, and an accompanying Memorandum of UndmAnding. As a resuh, Ideral (tax-exempt) properties were to pay an ampum as Ase as possiblo towhat would bQ charged if theso propertiesvvere Subject to local, taxWon. Two amni6palifies -- 1'4mitreal, Queboc,aud Halifax, Nova Scotia --- -- in separate appezils to tho Supreme Court, sought ulariRcelion of" t1to t,rur Alr(�t Ifil orderto bring greater predictabilityalid Stabilily to .l 11 Calculations. intervene bi b5h cons and both resWted in elm vintudes Car ttbe numicipal sechr, vdth the Supj:ame Cotirt unequiv,ocally endorsing lit: 's in(eq)ret,,@;tion of1he PILT Act. x Ite deirgWadan of W tHecommmications sector in '1993 conTlOtOlY changed, the ROW onviroarnent rwonflgyhf, A number ofnew, coarniereWly aggressive providers soughtcluickaecesq to 111111licipal. ROWS to deploy their networks, Tbxouglt its Techtflc,,al 0),aunittee on R,,(:`tWr (so -"ale '40 legal and tech.nical experts fton.i. ,across the comkyX FCNI has coordinated the Inunicipal" sextor's response't,'or 25, ye,,,-im developryient of best pracdcaq inhminalion Amring and active parlicipation in as ou inber of legal Cases, VC�V was the Appelint to the Fedick (Immt ot'Appud'in'Ila e Lindmark I.ecYcoi- cars ttuat established J1Q, pfin'Ciple diat inutlicipalities fume the rigt�,t fx) recover alli ncreni,en tat costs related to activity arra their lancL RTNMal o interveried in early casessiiel) as the Pxla"l (�) 11 ton, �Lwr hmnels as wetl as cases: nexgencration &Cecss agreelnerit's (cuac dechion in Hmrdhon, v cad t, the applitabMW ofg ,!cnoral ROW bylaw's t() federal undeivikings ((;am -,t of Appeal fot- Ontario in 11amillon v. Nnadi Post) and the use oflayaws to gmmt "ammem" tmder The 70vommunkalknisAd juught by Qlgury tu:id czrenlly bc4ore Me ('RTC). In 2f11. , FCJV1 intervetied, art the Suprei ne C.ou rt o f Cariada in as dispu Le between Windsor, Ontario and the (",wn,pajay' tbefederatly regru%d corporzaion that operates the intern,ational ler dgc bummen 'Wdscr and Ddroit.'ThC di.SPUIC centerod (')n wholherthe Federtil ("!'utrt has jurisdichm to dcLerniinc the applWabUlty ofa local properly stajida�[xhs bylaw to afeder-al undcruiking. FC'M intervened to sttpport local mccess tojostico h) such cvtses, argub'rg that questions of Herat- rn ui�li cip u1j ti:risd i Ct i Oil In LA st be deeidet'] in the local courdime by as fir periar Coud lustic, meat by Ne J;°ederal (,'ourt, '11"leSaria etne Cmirt or(-,anaafi a rKed On an, 5 to 4 splio hi fivour af the U of Windmn, tun"rovOy agreeing With 11"le City mid li'cm's position, Althovigh, othej,s asked to participatin "tile jumeekils, lm NI mm s the imly tmuAdpW representativo grat�jtod intervener qu:ltos'by 0,10, Supmalo Coull. Questions andl,Answers Q S"hart sort of Wervent,lons will Me Legal Def ens F und fake (,)n'2 Q: f fow ctoes deferm i tic, whather it will intervene in tl In un icipality's Case? Q: Can die Fund be used to mver Cho legal Ut"Ists ofirldivi,JLUA ri'micipalities:'? 115 eldco bWJjZG9uYWxk... 28103/20147 pChd - Ile Ugal DO'Funso Uund Page 3 of 4 Q Can the And suppmt FCN4N inwrvendon in cuises Wmwi provinci,-il cou,rt on, matte]'.' , relating to proviticial legisItition? Q Can The Fund be used to suipport FCIVI's intervention, in gym, ues that are bzfbre 111C [MV01: COLMIS (ix, have not yet been oppeAd to t[te Supreme Court cd, ("'anada)'? Q BONN does tl,,it Fund hell) snuffler m,unicipatit leg'? C'ase sftldies C , "onstitutional, Jud,,�"diuj, oil of MuuicipalitiQs Federal Payrnelits in Lieu af-Fztxes Tghts-of-Way Manageinent, Itaisdi(Am of the F-edexaf Ct)virt What inunici�pal leaders are saying about the lxgaf Dc.-feme Fund - q6 he R14 Lap! Ifyinse Muulhaq. fiqyd rrilfcairole iri, advmu-inq nnafic�pahfies` untl QuI inwromm, & 2012, fiCAI cle ji;,mlfxl the seulor,s, inleresis in our 0�6 payments in /lau th'spute hqjbre the Mdprenie (,'ourt wifh Vflducakm ("hadel Ifilk /,Vhu'r, 41 C`ourl ducision, Mis ctfse ),vos Vle, CIVSlyprHy resolved in 2016. 7"he Fimd rmmAns a Q �,00ifbr hvinging, Me wfiontil voice to le,,,g efi dispules (,nu" in 6kfi"IuJing IS munkund Suclurly CRIOCAVU Welwhy. US Xletpor, Mike Save�gc clay q1-1k11fprY, Novo "W''olia D nding hi caud ty a tall mtenic,'Jpahties to bear on, theii, own Putud & kyv to Id rithrq,,, the legal interests of inranarrrpalilies (,�?f ali sizes. FC?Vis vonsisley#ly recognizu�d by (he covols", as the sole nat`onal qfoor se�,!tor int caws of no,fioned r"Inporhmee. Th need h) confinue lir stpporlthe Fund to ensure flud.FFM is able �,o intervene in cases that irnpuct each ated evel jone qfsrs, C'ounviflor Lurtoe Olsvik, LacSle. Anne Cwpnt,t� Alherfa 116 29/03/2017 'I' 'M -7,11C Legal DefemeRuld Page 4 or 4 1, 201, 1 Ad , Mterests he lvr,�, lhe in our c1tv's-ri,�,,rhts-o fi V 111)60) dispule vvith'BeR Afler (I duvision , Me Conmvissfoncy.provcd the lei-isevzil err, cess h) our"right-ol-1,vtty, and'set em all num.1ci, aliti T) us in their detifingv ivith telecon'l cmr'qvnies, The FUnd tree intervention in our rght-nf- 1vqY dispae mvilh Con'tidu Ilosi (a Me ()ruorio qf"11"wen'd, FCM�y supporl hosproven involuable in odwineing tfiesector,v ,Were is bq ,Ibre Me courls, �19 11/1'ayor Fred Is"isenherger Q)� q11-horditon" Onturio Page 1.1pdated; 27/03,/2017 E I cdcration of Canadian Municipatiflos 24( 1 1 1 larence Strect C')tM'%v,a, Ontario K IN 51`3 'L 613-24 � -5,221 J!, 613-241-7440 Limit- i1i Loq'rtj 0 2017 Co -,)yrigjit Federation, ofC,,,,rmidiar) murlidpalities I 117 bWJjZG9uYWx1c,- 28/03f2017 CORRESPONDENCE — May 9, 2017 Items for Information (Consent Agenda) — (Attached) Peter Sheridan, Past President, Elgin Historical Society announcing the Talbot Anniversary Dinner to commemorate the arrival of Col. Thomas Talbot in this area in May, 1803. The dinner will be held at the St. Thomas -Elgin Art Centre on May 19tH 2017. 2. St. Thomas Elgin General Hospital with invitation to Donor Appreciation Day on Sunday, May 28th, 2017 from 1:00 p.m. to 4:00 p.m. 3. Responses to Elgin County Council's concerns regarding Private Member's Bill C-323, An Act to amend the Income Tax Act (rehabilitation of historic property): a) S. Russell, Executive Correspondence Officer, Office of the Prime Minister. b) Karen Vecchio, MP, Elgin -Middlesex -London. 4. Dipika Damerla, Minister of Seniors Affairs, announcing 33rd anniversary of June being Seniors' Month in Ontario. 5. Catherine Finlayson, Executive Director, Fanshawe Foundation thanking Council for sponsorship of Personal Support Worker Leadership Award. 6. Carolyn Langley, Clerk, Township of West Lincoln with resolution supporting the re -write of the Pupil Accommodation Review Guideline (PARC) and placement of an immediate and retroactive moratorium on School Closures. 7. Invitation to County Council to attend the Thames Valley District School Board Annual Community Planning and Facility Collaboration Opportunities Meeting to be held on Thursday, June 15, 2017 at 9:30 a.m. at the Education Centre — 1250 Dundas Street, London, Ontario. 8. Jennifer Reynaert, Administrator/Deputy Clerk, Town of Aylmer with report regarding Relocation of the Aylmer Library to the East Elgin Community Complex. 9. Invitation to help celebrate 50th Anniversary of The Middlesex Hospital Alliance Four Counties Health Services Site on June 9th and 10th 2017. 118 Ito Ell WoNal Sudcqhxmscnh - lie TEdbk)( Anniversary Dinner (18 17-20151) "'HIC [;lgin l"lisfor ical Society is pleasod to t"'InTlounce wily be held May 14", al tile S1.1]"jonias-110n Pal "alloy (Dr Nks 6pm, Ed naer7pry"HAdjunermarks IN mam s0ce Me tirstsuh celebration [n 1,811 I Acts are $5D, avvibible ON SL Thmmusl1gWAACentre. Our guest spaker-will be Deborah Cayn, lawyer, politicigul" profossor, author and deWerldent, orse we c"ne why�,ne coye �,,hrnily arrived in the'l'albot ScUlement in 18 17,rand pbyed a lmge He in the carly dmercipmmu of Me Counlyand C'ily, Dr Janics T 1, Coyne was co ficiunder,and kmg dmc preddent: Of the id in Histc),rical so'ciety, llac Antriversmy DAnercommemomWs the arrival nf CA TholilasTallint ill Olis arca, of tile World l M'aye' 190.1' and thus, the beghud, or the mat scamm,° coin nVunityleld the RrM DOW /tin iversary Diu nert lie 21 stMay, Imecal" Wers, 4.ymw Bra nuNal at Port ralbot we ref'&, cis theauspiciou'i 110,or, wl'tich pwc birth to (he happiness and in,dependence we afi crijoy, and this day carnnielnorate, fit gridefid Of Y0L0'L11A0X91AT1])1Cd Sac. spitality and dimicteremed zmJ in our hehMf; and cavemplating with intm-oswd fbelings tho aMmidding protpvss of our inmagug sellcmenL imider your TonMy ImUmagc arid Patriarchtil wo have unank-nausly aplxi-inted the 21St P01031 Ar the TMbw anti iversaiy. And [lois pubfie CXpj.e,,5 haponess amcm,g ourselves, aricl of ocir gratitudetc) You, we Iransnih aircough our obildron, to our latest: posterity." 201,7 is the bicententfial of the rimning olSt. Thom, heing, nmned at the opening of Horace Fostet's store, � I i',aibot wt., near tiiem ome imubo suduc, u is abc, wo i Som your ofQmfbdmmUcln, Wkh A these auspletolis ovel"Its occuirring ill a siJI& year it scorned an ideal tlttie to reviye theTalkit '11'w l lira lbstcukal socipy invites, You to Celebrate the pr(�)grcss of Ific IWNA SeWaamt, pay"WhUM tri HS WHIdUr Out] P'eople' and Show YmW sulvon kr Ole WsWricul Smicty anti St. "I'lionlas-EAgin Art Centre. For further fill"brinatiork contt'tcu 110e Sheridan 226 927 11913 St. lboams-Figin Public Art Cenfro:jrqfqgpq�Lcq 519-6,31-4040 11m InvRadon to CX4 UWA, hi 1RAL HaWng (x�sevjhled to cmummumW the ite beg leam toprescwlym"� with the tribide ql',Ihm highrespecf, which n)e coflec°slhOy iWAN FiUm the embemsf conmiencen;enf ej thhy kqqy Pmriarcl(); we dWe A Me bWsinp we now erijoy'. taml aworclu"1g, y'01? as O's F'atmch'ui it's 1'cilron emd im,Friemj, Jrjj(" beg leave to associcilepntr nome -wiflp our iqlbto hnumdam 7b yout-fid-st arriltil 4,11 1"Orl 7hibol ire 01%11; ers 11"le aresph"ious hom;' which gamr birdi to 1.he om"I we oR enjoy, am'l 0W�Ie-(p coomminor ale. eVyour unexompW hospltelfly eind disinteresteelzoal in i',nw hehciap onc.1 conwinlylating, u4th Me asionishing prVW'ess q1,0111-increaT117R, selfiement, umfor cmd'ilcarlatrheil care, iie h, m?v nncinimozrsy eq,voiwe(i flip 2 Lo ?VAyjby- Oe Vilbor A ml this pr1ilk, eqw(tysionqrise hqpj,�),hmys otnong ouryel,,)es, aml qfmagr(Whirle le) you, we, Wans"111i'l &I nqy"11 Our children it) oter hve"o paylerhy, lac' you [1411 occvpt this ossmwovc qfouj, regmy) aril (,rs Me lmice qj"adidewion, bpw ers ihe sincerlty, 0 in the narne qrc'Ihe inve,fing, j OILS= IP L, 1WKER Y'R 119 FW: 'Tal I)ol. Ai,ij"iiversatl,y,],,)iii,,ii,,ct, FW: Talbot Anniversary Dinner Mark Mdviald Sent, Monday, AprH 10, 2,017 8:24 41 To : Martyr? Paylet, Attachments: Press we ase - "rolbat, Anw-1,dx (.'l. KB) 11, OX t CO L I I) Ci t a IS fi F'rornElgl,n I Ustorical Society [adin S ent: � S un (lay, A pr i 109, 2 0 17 1, 0: 4 4 I'M ,r r, ( I : ( i, 1. , �j 11 [ j MWA Mrtll.)()r�litl,ti;,W�',I'ilvc:"(Osl,tl,)Oj'E�t�,,,C�1-1 7'I'layor( ,Alllojnflsxa subjecl: Tallbot �jjjjiVe,jrr%jjy I.)iiiner My nallie is Pete Sheridan, Past President ofthe Elgin IfistoricalSoclety. "I'llie Society is presenting 111"le Talbot Annivvrsary Diancr orl May 1911r, 2017 1A VIC St. 'l llomrar l,tgir:r PuNiv, Art year l,ijurks 20l'1yeuns- sillcu flie firs -I Anniversary Dinner ill IS 17. It is also Ole bicenlerilliat Ofthe rJaming of SL "I'llutrum "I"ra Jwuour 111at,iv n0ost000s tlo Ow ("Ay and Gluoty, the t0gin Historical Society is tiolding an anniversary dinrwn laftl Writi ng, 10 YmI sq) that you iniglit spread theword, and to inake Special invitation for your attendafl,M It ILE& beffl CL19ftnnary for 6c leadersbip, ol, tile City to toast [,lie intu'u-sts ofille County, and k)r the tuwy to return tile ffivoun This is an DxCC11Qn( opp(,)rtunity to celobrate (11C progress Ofthe (-,olillnuftity. I attach Ille press MJease for the event. If you'llave any (plestions Iflleasc, Contact rne. Pule siIerkhIn Past PlvSklont, F�jgall ]Jistrviaal S(Wietv 226 921 1'l, 13 Title 1.0gin society FIrvsojits - 1"he Talbot Al-Inivcr-stny 1)inre,r ( 18 T�2 0 1, 7) The: Eflgiri Historlcal, Society is pleased to announce tire; 'l 'albot Airtuversary Dinner" be held May 19th, al Clic fit. 'I'll orn Rs -Elgin Art C'entiv (Prinks 6prit, Dinnev7pui)"Thk (fillner lilorks 200 yeays siuvo the. firsi 51,16 celubrafiliii in 1817, 1'ickets are S50, avii table at the St�w 717horrias-Elgin Art Centre, Gur gtlest gpeaker will be Deborah Coyne, lawyer, politician, proliessor, auihoc - ,and ciescen(ici,)c otj,D tjic o,)yrtc Catnily. The Coync ffimily arrived in the "I"albot ScttleIjjeN,jt ill, I 817� �trj(l player] a large role in the mlly developtnent of 1] 'C t vully alld CRY, DI, J`i, (,'()YPIQ %VlS UO fO(RUJOl' gltt 63110 of the F Igin H istarical Sociely. 110 Attrdveasary Dintiei:- conitnemorates, the at -rival of COL ThottlasTalbot in Ifiis ar(it oftho world in May, 1803, and thus, the I)eginning of fitel'allxol Settlern"Clit, 'Fkn1rtCLn ycars arrival, Ineynters afflic fled,,Ii, Ig Vol oll),all ity ) le ld Ole firm"11"albot Anaive"ary Diiiaer Ilio 21 0 May, 1817, of Doc"It"Ir Lav'3 flowl, in Yarniovft 11io early soltlevs invited J() the 18 17 gaffiering saying, page I of,, 3 120 4/10/20,17 F,V:Talbot Ai')nivers;ary DiTuier .—ymr 11"t urrival ut Post III NX we wkq as the amodow how, which gne NHh ki the haponms and independurice we all enjoy, mvith[s' dRy carnmemanteAn wmWNl mmmmlirnae dymv unexii ni pled lam spRalky and d1slnteresLed zealin an behalf; auld contemp,lating with interested fbehngB the nuonishing progl-em cat' our Wacashig sQuIcilleDt, 1.111(leryour rriendly patronagQ ond NW&AW ow, we hove unanij,,tunjsdy appaintcd die 2 Ist May tear the'Falbol anniversary', And flus public expmqsion oftbo fi,UFj)i110SS U111011g OUTSCIVCS, aritl of OUT gt'atitudc t(> you, we ivanstn through our Children to our late""t po"terity." 2017 is the WceirtenMal afthe naming of'St.11ionias, hawing named at the opcning of For"lec Fostcr'sslorc,Talbot St,, ncar the situ-, of the Junibo sta'ulo� It isolw t1w i 50th Year of Corfcderodor,, With all ftse auspicious events oewabg W as Simple Year 0 wwnw an WK dmo to nwive to 101hol Atinivers,my eel ebratiort The P,'ligill I listorical Society invites You 1,0 1=10hate Me provess Of"11W Talbot Settl[enlent, pay ldhute to it; Cou nder and people, and show y'Mlr Upp011 for the Flistodul Sodoty and A Tkimas-Oln A,,, -t Centre. For fulllwr ill f"ornlation col'jtact, I'do Shoridan SL Thoina""'4"I'On Vuhlic Art Centresur de5lrr qtr 1a:�4 er"a ;51 C 3 1 -4040 TIG Invitation to Inftflk Having assunibled to eonwiOfl1(')N'asQW! b1stitution IA"this highly firyoul'U, sddemew, we be I&WO I(I Pl'OSC(VYO0 VAh OW ITNUM DNhH1 WWI PrWee; Akh wecollecti-vely express, but which wo Individually fool, From, tile Cal-fiest Conlinencement of this happy [Iatriamhy, we date all the AsAgs In now QI'Ijoy and mgardbg you as hs FawWan 1W Fattai aml 1h M%$ we mostrespCotrk"Illy beg leave to assuciate youx narne with ou,r i'llrant inq0tudon'Tc) your 1,16-st arrivul rid PoslTalbot we rcf'cx', as dhe auspicious hour, whKh gnu hirth to tile hayppine.ssand [udQpondcncu we oll ciliny, and' this day coninionlorate. Ira "-1ratDftJ rennenibratice ("Ifyoor unexampled hospita,lityand dishiterested zc^] in ca u, fichalf", Ond cmaernplating mith interoqccl feelingS tile 4140,111sihillp j1TOg1"eFSd`0U1- humpQ =wrent undwyour %ndly pammmgx and Patriambal cme, we baw. Unaninious" appWntod the 21 a h4q, For dw"NINn annikowaU4 And this public exprcssionofRtz haponas among oundivas and ofour graliftide ki you, we trans'n"Ift thro"Ll"gh 01"Ir ChikIron'to our fatest POSMAY., 'We bcg you = uvxpt this anummcc of our regard and vcn.(-,,ratdon, nc)t as the vvkc oradWation, but as thc Iranqc of ownckms aRphon ant] h0mvAt SCUOY, Signed in the naniecWthe niceLing, by J. WILSON, 111. L. PAITVRSON, Y V 'fhis,iriessuge ha� been verificd by Ly s(Spam cNiad seciirity service (",ec,oun-iel aete verMe pm9c sovic de smuHte pmr mumids IwSpani 11ge 2 of 3 121 41'10/2017 122 Office of the Cabinet du -fier rdnistre Prime Minister Prea Oftivia, Darwda K1A OA2 April 6, 2017 M's-Karberinc "171u),11111son Maketing and Coonl.,111,0or ("'.'OU111Y, 450 Sunset Drive S1, Thotmis, Onrario N5R 5VI, L. N1n;.Iliainpsort COUNTY OF ELGIM ADMINISTRATIVE SERVICES On, behalf ofthe Right I TrudeaLl, I Wo olid fikc to ac bi wd edge reccipt of Your recent corl'c"ponctei-ice jrcgntding Pdvaft Mea-ibc.t's Bill G,323, ikn Act to amcnd did Lux,crnc"baton Act (tchabflltation of histork; 1,11"Opetty), 111case,13'e, assured diat CCA1,11TICTItS, Offe-red on [.)chalf (�)f Ccxunry Council, have been car4tfly reviewed, As the matter you raise gulls ni,cne d1rectly undeir tiros: purviews of rhe l° Ic,nn�ant le WjjjT:j I , IM Mart'lcakll, Minis'tcr4 ['imlnce,and the HonouiaLfle. Catherine McKenna, Minister of and Climate ("'hange, I hwc. i,4(m Ow h[jetily of foivntditig cclpics- (IC your tf) N1J,:11L,(CtS M01.1MAU RtlklMuKenuu�, fcor (heir itifinmatic),11, and Coll sid efu ti<)Ij - 11vank pu fix writing ro, the Pritne Ministev. ycnits since'vedy" ['Accutive 0�)rrespondence, Officer March 31, 2017 Dear Katherine, 1`0 roll 0 MIR 2 5, ?017 COUNTY OF ELGIN ADMINIMATIVE SMICES Kare.,*,c(,1,h10 u III III I l,,� er o'l, VII g IlAf i 1"I tell I Ighn. dMidliffles'ex- -Londoiri Thank you for copying rne on your letter to the Prime Min ster regarding ElgIln ounity Comwil's support for Bill C-323, An Act to, Amend the. lnccrn� Tax Act Rehabilitation of Hi's,toric Property). i appreciate you taking the time to write and I wil I be sup pDrting this Bil I when it comes Up for a vote, This Bill, aims to create tax credits to lirnit the destruction of Canada'heritage buildings, and instead encourages the rehabilitation of culturally signfficaint buildings, 'rhe Bill was introduced in the, House of Conni-eons on December 1' and has since, been sent to the Standing Co,mrnittee on Environment and �ustaiiiak)IeDevelopr,opritfor further analysis. Please mato that iSLIpportthis te�,gislation. For more informaflon, to, ircvIew the text of this, BM and to watch its, progress through thie legislative process, please visit: a�rl&.ca Le&islry�o i illia 4=8648513- ANode= 1&bIll1 once again, thank you fortaking, the time to write, Hearing the thoughts and views of my constUlents helps me to bette r 'represent the great riding of Elgin-Middlesex-Lonclon. Sincerely, Karen Vecchio Memberof Parliament Elgin-Mliddlesex-LondQn, )tfiawa ................................. .... . . . . . . ............ . . ....................................... . .. Constituency floicit 01"COUIR141"s 203-79f"I'Albat Street kcow, 4,49 Coul,"cdcraHori 13mildill Sr. "thortuis, ()nbrio N5P I II Wawg, Orilarito KIIA OA6 it 51,9-637-2155 10 611-990-7769 5 19 637-33,58 613-996-0194 Toll Free; 866-41*14M1b6 knrvPP.vv(-vWa( parl.ge.ca 124 Minister Ministre, ddli5gv6 IV Responsible for aura Affaires des Senfors Affairs personnes ag#es (V'Fluu 5�' btage 400 UnivarMly Avunue 400, avenue Univcrrslly lownto ON M7A ZR9 Twonto ON M7A 2119 "IOL: t 1fi') 31,41-9710 T61,: (418) 314-9710 Fax; (416) U47V 7616r, (4 16) IV 5 4787 April, 2017 De@r Mayor or Reeve, June niarks the 3313 anniversary of Seniors' Month in Ontario. To recognize the, important role seniors play In our communities, we'will be celebrating th,,ls year under the theme of ''Living Your Best, Life." During our celebirabons in June, we can highlight how our seniors have built our communkles and continue to contribute thele fitme and talents in many Ways. It's irnportant we all recognize their achirevernents, and what better way than by, pro claiming Acne as Son iors' Month in your c4mmurity, [ air asking you to maka this proclamation and have attached a sample to n)a1ke it easier for your rnunlcipality to participate. We will also be sending prornolionaI mateirials for So niers' Month soon. I would also like to enoourage you to work with Your Iccali PAPP(s) to host Seniors' Month events ini your community. We would be happy to help you prornote your event online. Please, send your event del8ils, to Two years agowe introduced our Twitter air oourittear ntario's seniors and we wore impressed, by the enthUsiastio response to our online carnpaigen. If you haven't already done So, Please f0Il0W US, g )!Lt§jg-�n I DrS For 2017, 1 encourage you to visit (arid Re) our new Fic-ebook page: faceboc)k.00niiSeiiioi-souliri , where, seniors across; (Dritario can share Information important to them. Each year, munIcipalities have the opportunity to pay tribute to one outstandling senior with the Senibir of the YpaL—�,Aard. A certificate, providerl by the Ontario government, Is signed! by Her Honour the 1--lonourable Elizabeth Dowdeswell, Lieutenant Governor, myself as Minister of Seniors ,Aff airs,, and the local Head of Council, I WICCUI`aqe YOU to SLibmit a nomination before Apail 30, 20,17 and during Senuors' Month. showcase how your seniors aj,'e making a difference in your community, Throughout the month of June,, 11 hope to visit a number of municipalities to help celebrate the acNevement of local seniors,, Finally, for more Information on Sentorns' Month and other supports for seniors, please viisit the Wistry website at www,ont-arioxas pni,qrs, Thank you for �your consideration, ,and for honOUring limod uursenlors are living their best lives. Sincerely, Dipika Damerla Minister of Seriors Affairs Enoll sample proclamation 125 Sen]"ors,'Montli Proclaxnalti(m Senilors'mmith Ju:ne '1–* , 2-017 WHEREAS Senlors'Motitli is gin, an-nual pr(.)vince-wide celebration; WHEI UAS seniors, have,, contributed, and, contli-,itte to contribute inimensely to the life and Vibrancy of -this commui.litl Yll WHEREAS seni,ors, continue to wive as leaders, mentors, volunteers and. iinportant and active menibers of this comm unit ; WTIEJ REAS their contribittions pCast and present w,K'Irrant appreciatio'n and recognition -cand their stories deserve to be told; WHEREAS the huilth andurel l -being of senlors, is in -the inte rest ofall and further adds to the health and well-being ofthe community,; WHEREAS the knowledge and experience sen,iors pass, on to vis continues to I)enefit all; —,, do hereby proc 1-3 01 2017 Senliors' encourage afl, citizens to recogi.,ime and celebrate t'he accomplishi- nentf our seniors. Dated in the Mayor's Office on thi's day of 2017. Mayor 126 April 12, 2017 Mr, Grant Jones Elgin County COLM61 450 Sunset Drive St. Thomas, ON NI 5V1 AFR 2 � ?017 Thank you for Elgin County Coluncii's sponsorship of the Personal Support Worke4r Leadership Award at the St. Thornas Elgin COUnty Campus Awards Cerernony. A tax, receipt is enclosed for your files. We are grateful to have this, new, award and feel very fortunate to count on your support to allow, us to celebrate Student success. Thank you for your commitment to StUdents at Fanshawe College, With best wishes, Catherine Finlayson Executive Director Enclosure 1004 Fanshawe College Blvd, 8r)x X005, KI 0,03 Loridon, ON N5Y 5116 TrM, 5,19-452-44,30 F -a 519-452-1051 ManshAwec.ra Registered Chailty, 42—& 829942168PROODI M t Ig,QLn Al 44.01 "M111111 4.2.11:1111111. 9 J119H.111111 April 25, 2017 The Honourable l" it Hunter Minister of Education Queens Park 4�' Floor, M'owat BlocR ,900 Bay Street Toronto, ON M7A 1 L2 Dear Honourable, Minister Idunter: 11.8 Canhoraugh St. P.D. Rnx 400 srritl"IyWe' LOR D 1: 905-2AqS7-3346 F: 905 957-3219, wwwmestlincoln.0 61 , 4 a HIMEN= IIIIIHIMMISIN ".'"WIrro mitmillrom. This is to confirm that on Monday, April 24, 2017 West Lincoln Township Counciladopted the followlbg resolution and we respBCtfl-Ifly request your attention to this matter: WHEREAS the current Accornmodation Rev,iew process is not reflective of the reality of rural school and community life; AND WHEREAS rural schools are integral to, the future of rural COMMUnities', AND WHEREAS the Province of Ontario recognizes that it is critical that continued student achievement and well-b6ing form partof the revue w process for school closures; AND WHEREAS schoo[ closures impact single -school srnall rural commurffies in educatl[onal, social and ecorio,mic, aspects to a far greater degree than those who would be im,pacted in mold -school Urban corrmrniUes; AND WHEREAS the Township of West Lincoln is a small rural community -who is deeply concerned that the current process to consider rural school Closures is not inclusive ard the timelines, do not provide for adequate community input; AND WHEREAS the Township of West Lincoln and its schools should be considered to be part of a, rural cornrnu�nity; AND WHEREAS the District School Board of Niagara (D,SBN) is not defined as a rUral school board because of having larger urban communities within its jUris&ction (Ii,e. City of St, Catharines:, Niagara Falls, Port Colborne and Weiland) and that the Province should have different guldellines with respectto the closure of schools in rural areas versus urban centres; 128 Your atterifion to, Ws tratter is, greatly, appreciated and we trust that our CouncV's request will be taken into consideration. If you have any questions, regarding the above, please do not hesitate to Contact the undersugnedil at 905,-957- 4 ext. 6720. Sincerely Carolyn Langley Clerk M The 1-101-IOUrable KathleenkNynne, Premier of Ontario, Email: premier@—ontario,ca The HonCUrable Bob Chiarelfi, Minister of Infrastructure -b,chiarelj[fngp.co liberal. Ola or 0,11 The Honourable Bill Mauro, Minister at Municipal Affairs - 1bMa,LV'0,rnup&p Warren Hoshizaki, Director of Education & Secretary, DSBN - Warren. HosbLizak1@dsbnor Karen BeIllamy, DSBN - karen,bellarriyadslon.org Diane Chase,,, DSBN Trustee (West UncoWWainfleet) - diane,chasg&Lao ,arg John Crocco, Director of Education — Niagara Catholic District. Schiool Board ]ohnil cro,cco,@ncd,5b,!.=,, Father Pau] MacNeil, NCD3B Trustee & Chair — macjneHQ5,@' gmail, com Sam Oosterhoff, MPP — Niagara West — Glanbrock - sam.00ste!t2ff@gg.,�lia„ r Association of Municipalities of Ontario (SMO) 8oa,rd—,Irude:]&gmoon.c.q Rural Ontario Municipal Association (ROMA) — Eqrna�drornaon..qa Al1l Ontairio Municipalities 129 vrolhl-Platirflng, Deptirlinent Date: Ma y 1, 2017 git 1 u23:41 f1M Tin (Jrdiwlo'��'Cd sqfljcct� "WDS'll and th't COU1111ty Of"E'llgfaun -AR11111al C01111ity PhItining mid Mici'lity, colbilu"'wation, mcefitig lijil Illigillijilill M=1 Annual Community, Planning and Facility Collaboration Opportunities Meeting Meeting: County of Elyin Date: Tbtilrsday� June 151 2017 Time: 9:30am— 11:30am Location: Board Room, Edtication Centre - 1250 Dura St. London, ON. The objective of the meeting is to provide an opportunity for TVDS15 to share information on its,"long-term accommodation planning; and reGeive from listed Community Organizations information which imay assist with the management of excess space, projected future needs, and otherwise help, identify opportunities, for facility collaborations, Information sharing will allow the TVDSB and Community Organizations (wNch includes, Municipalities) to work together to the benefit of the board', students and the community, arid to optimize the Use of public assets. Please RSVP' topfan�nin ��tvdsb.on.qa by Wednesday, May 31, 2017 Please ensure that your RSVP includes the meeting y,ou will be attending, as well as the full name, position, and email address, of the Community Organization representative(s) who will attend the meeting. CornmunRy Organizations are entitled to have tvvo representatives attend the meeting., If you wish to share relevant. information and/or make a presentation at the meeting, please submit the information to TVDSB,, by ernaH, addressed toplanLlin , g&ykgn.ca,, by May 31, 201,1 7, Please bring to the meeting four copies of any of the above indicated planning informafion. Any planning information provided, bl'y a, fisted Community Organization may be posted on TVDSB's 'website, Unfill the next scheduled annUal meeting for that region. The agenda for each meeting will bei posted on the Planning Services webpage, at gWWWJVdS'b.c rj , and physical copies sof the agenda will be available at, the meeting., Following the imeeting, any informaficin presented will also be posted on the wellapage. For fu irther information please visit our web si'teat'www,.tvc1sk.qa1gI a tin I na TVDPlanning Department 951 Leathorne Street, London ON N15Z 31M7 130 Al 10ntario, Canada A mer Prolid Hed Loge, Might Future 9MEHIM Submitted for, MMEMM Recommendation: UZZMEM= Aylmer, ON ICSH IR (519) 773-316,4 Report ADMIN 20,-17 — Library Relocation to the East, Elgin Ummunity Coni,plex May 1, 2017 Council Jennifer Reynaert, AdministratorJDepUty Cl.erk That Report ADMIN 20-17 entitled Relocation to the East Elgin Community complex; (a), Be recelved for information; and, (b) Council accepts the attached Draft Committee Terms of Reference, for the Library Concept Review Committee, as directed by Resolution #154-17' and identifies any changes andl clarifies, any outstanding unknown items; and further, (c) Council appoints two members from the Town of Aylmer Council to sit on the ILibrary Concept Review Committee and appoints one member from the public as advertised; and further, IMMZMF 11;Illi; IMMIRTIM, M, I MHUM MINNIFFIRM Bac,WLound and Analysis: Resolution 88-17 passed by Councill on March 13, 2017 includes several items to be complIeted. Staff is seeping clarification on specific details included in the resoluban and are providing progress towards achlevilng Gouncil's direction, Staff furtherwishes to identify that timelines established in the resollUtion m0y or' may not be attainable based on the availability of other parties reqUired in this undertaking. Other areas requiring discussion and/or clarification are identified below as they appear in Resolution, 88-17, 1, As soon as possible, contact the Council of the "township of Malahide to obtain their consent for the Town of Aylmer to rent the meeting 131 room space at the EECC for an Aylmer branch of the Elgin County library, and following the Township's affirmation of this direction. The Townshi'l) of lVala,hicle was provided the Council resolution #88-17 on March 14,2017, Communicafion has been racelved frorn, the Township of MaIahide dated April 11, 2017 (see, attached) indicating no further action will be taken until additional information is, provided. Information requested by the Township is outlined in this communication. 2. That a Committee of Council be established to negotiate with the Township to determine if there is cornillon ground for the Township to pay half of the renovation costs, The Township of lValahide comMU1nic@t1on dated April, 11, 2017 indicated the Township is not willing to contribute to the renovation costs associated 'With relocating the Aylmer Library to the EECC resulting in, there being no need to create a committee to negotiate renovation costs. 3. That staff be directed to advise the COUnty of Elgin of the above and further that, the Manager of the EEICC be advised to cancel any reservations of the applicable meeting room space beyond a six month period of the acceptance of the above. The County of Elgin Was provided the Couincil resolution on March 14, 201T The resolution, indliOateS that upon receipt of acceptance, the EECGeneral Manager cancels a,ll rentals in -applicable meeting roolm space beyond a six month period., The resolution received front i the Township of Ima,lahide did not co nsfitute acceptance of the proposal in the Aylmer resokftion #88-17. As a, result, the General Manager will present his repast to the EEOC Interim Roard related to the implications of locating the hbrary at the Complex and WHI take direction from the Board regarding the cancellation of rentals. Staff has assumed that the intention of the resOILIOn is that the EEOC General Manager cancel reservations in the meeting roorris when an agreement is achieved with the Town of AyIrner, the Township of MalahWe and the EE GG Inte6rn board favor long term hall rental. The EEOC General Mw anager has been directed by, the EEOC Interim Board to provide a report outlining the rnpact to the programs, services, revenues, and expenditures in locating the library at the EEOC, The report will be presented to the EEOC Interim Board on May 3, 2017 4. That staff be directed, with the support of the Elgin County library staff and any other appropriate person(s) tow then prepare an interior des,ilgn of the desired space to best facilitate a library purpose. Followingthe passing of Council Resolution #53-17, Staff requested design work and, cost, estirnates from Spriet & Associates on February 22, 2017. Spriet and 132 Assodatea consulted with COUll-Ity Staff 10 develop preliminary design plans which are being used as a basis in the, development of a project cost esfirriate. The resulting concept designs were presented to Council on April '10, 2017 5, 'To the n re qu est a Req iu es,t to r P iro erro ca nstru ct tholl reTovatio"s. Staff is, suggesting that Spriet & Associates be requested to draft the request for proposal for construction renovations upon, confirmation of design preference and approval by the Town of Aylmer,, the TownWp of Malahide and the EECC Interim Board. The expertise to develop this type, of tender document is best handled by the engineer on record in consultation with County and municipal s ta ff . A reca rn,rn el n d a tio n fair award' of th e con stru ct i o n contract will proceed) to Aylmer Council upon completion of the process. The approval of construction contract shall proceed upon receiving agreement from the Township of M61ahide and/or the EEOC interiln Board. 6. The time expectations for numbers one through five shall be not more than two months from the date of acceptance by the Township of Malahide and the interior modifications are to be completed within a further two month period. The eriginear should be requested to comment on expected firne lines, set forth. 7. The Aylitner branch of the Elgin County Library would be operational at the EEOC by Januar I 20188. The, engineer and RFP respondents should be, requested to, comment an expected tirnle lines set forth, Further,the County of Elgin should confirm that they are prepared to include the additional space and a new lease agreernent in their 2018 budget, 8. That the Treasurer of the Town of Ayllmershall provide within the 2017 budget of the Town afinancial plan'to pay for this project taking into, account any unused Elgin County library capital grants applicable to the Town. Several details for this project are required before the Treasurer can provide a financial pllan for t4is project including but not necessarily 11mited to,: • Tender estimates following receipt of design cost estimates. • Assoolated project engineering and design costs. The irnpact on existing contracts and services at the EECC. Legal and other cenSUIting costs required, 133 a County agreement of leased space and lease rates payable for the space, a Detaills of future revenue :sharing and/or rental cost of the space frorn the EEOC. • Any available COUnty grants andlor lo,ans. • Any financing costs for 2017 budget and beyond • Impact on agreernents for emergency unanagernent. The Treasurer can prWde a report to Coun,61 when, the above items can be identified. This information and associated business plan can be accepted by Council under separate resohition, Long term cost implications will affect the 20,18 budget and will be Ocluded as, an operational cost. Currently these, ongoing increased operating costs are Linfunded and 'will become cOrnimitted cost's of the 20,18 operational budget, The Treasurer can the provide an estimated tax levy impact and tax rate impact based on 2017 assessment fur GouncWs con, siide ration. Respectfully Submitted, Jennifer Reynaert Administrator 134 R17 Johii SlraW S w1h moTOWNSMIII P 7, AyInvt ON NSH 20 Phorio, 50-771SUA MALAimmmll Nw, 519-7715334 Wyew,11NU6101mm A proud traditi'on, a brjghtfuture� . ........ . ...................... — — — .... .... . .. . .......... . .......... . . . ............. April 11, 2017 Jenny Reynaert, Administrator Tovvn of Aylmer, 4-6 Talbot Street, West Aylmer, ON N5H 1J7 RE; Fteiocation of AvIm, er UhraFy to the EECC ,At its regular meeting heid on Apr1i 6, 2017, tie Council uf The Corporation of the Township of Malahide passed the foMwing Resolutlon; T Library to EECC11 be received; AND THAT'no, further action be taken at this time pending receipt of additional information from the Town of Aylmer regarding the possible relocation of the Aylmer Library to the East Elgin Community Centre; specifically the Township of Malabide is seeking information related to the following issues: 9 Proposed renovation/conversion desirgniplans, cost estimates, project timeline, etc. 0 Estimated enginearing/dosign costs 0 Other cons tittantflegal costs 0 Impact on existing contractsiservices at the EEOC 0 Potential future cost implications to file Township as well as any associated future revenue sharing; AND THAT the Aylmor Town Council be advised that, In recognitions that it is the sole responsibility of the Town of Aylmer to provide space for, a Library within the 'Town of Aylmer, the Township caf Malahide is not willing to contribute, to the renovation costs associated with relocating the Aylmer Library to the EECC. We Wk forward to receipt of the addidonM informalion requested above. Please do not hesitate to contact me if you require any further information. Yours VeTy tr'Uly, TOWNSHIP or MALAI-111DE M,CASAVECCHIA-SOMERS, D,Rk, 0,M,O,, GMM III Chief Administrative Oftioer/ClIerk 135 Page 1 of 2 Ubrary Concept Review Committee Terms of Referenco NAME. Library ConcelA Review Committee TYPE OF COMMITTE'e.; Ad Hoc Commifte appo4ited by Council under subsection 17(7) of Procedure By-l;aw #05-16, MANDATE. To implement and execute the resolution of Councii to review concept drawings from Sprint and Associates for the proposed library at the East Fl an Community Complex TIME FRAME The recommendations of the, Committee are to be submitted upon cumplebon of the design review by the Committee, MEMBERSHIP: 3 u'nernbers frorn the Town of AyIrner Council (voting) llii,ierTibei-ffrounthe TowiislilpofMalal,)i�deCo,uncil(votiing), • I member from, the public appointed by Couricil (voting) TOWN RESOURCES, I Staff member assigned as advisory (non-voting), Director of Planning and Devc1opment, Kale Brown I Staff nieinber authorized by tl-ue County of Elgin as advisory (non-voting). 0 lir actor Cultural Ser0ces, Brian Massohaele 1 Representafilve from Spriet Associates, (non-voting) REPORT TO COUNCIL Report by the Chair of the Committee to Councfl regarding the Committee Review of proposed designs as presented by Sprit Associates. DATE APPROVED BY COUNCIL: May 1, 2017 by ResoUion #174-17- 136 piqge 2 of 2 UbrairyConcept Review Committee Tennis of Reference Upon presentation of the final report to Council the Corrall'ttee is dissolved. The Committee"s purpose rs to review the proposed designs as presented to Cerr. ncrI on April 10, 2017 by Spriet Associates London Urn!"ted fN" the proposed library at the East Elgin Cornnimlity Cornplex, 137 The Middlesex Hospital Alliance CELEBRATES OUR 50"ANNIVERSARY SAVE THE DATE & HELP US CELEBRATE surrounding communities by providing excellent health care close to home. til , . nth _ _ r�I 1� -_ -_ _ _ - -11- - - - 1 _ 1_ -_ - - - - -- _ r nth Friday June 10AM-4PM Celebrating our Past, Hospital Tours (10am-4pm), Auxiliary Strawberry Social (1-3pm), Vintage Car Show(2-6pm), Staff, Volunteer & Physician First Responders including ORNGE & Demonstrations, DJ, Children's Fun Fair, Contests, Time Capsule Ceremony (10am-4pm), Glencoe Lions Club BBQ (1130am-130pm) and much more. Four Counties Health Services By -Law No. 17-15 "BEING A BY-LAW TO AUTHORIZE THE EXTENSION OF A CONTRACT WITH MEDAVIE EMS FOR THE PROVISION OF LAND AMBULANCE SERVICES IN ELGIN COUNTY" WHEREAS Section 5(3) of the Municipal Act, S.O. 2001, Chapter 25 as amended grants municipal power to exercise its capacity, rights, powers and privileges by by-law; and, WHEREAS Section 8(1) of said Act confers broad authority to municipalities to govern its affairs as it considers appropriate; and, WHEREAS Section 9 of said Act confers upon a Municipality the rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; and, WHEREAS Section 6(1) of the Ambulance Act, R.S.O. 1990, Chapter A. 19 as amended requires, unless otherwise provided by a regulation, an upper -tier municipality to be responsible for all costs associated with the provision of land ambulance services in the municipality, and be responsible for ensuring the proper provision of land ambulance services in the municipality in accordance with the needs of persons in the municipality; and, WHEREAS the Corporation of the County of Elgin has previously entered into a contract with Medavie EMS Elgin Ontario Incorporated to provide land ambulance services and said contract will expire on December 31, 2017; and, WHEREAS the original contract provided for an extension under certain terms and conditions; and, WHEREAS both parties mutually agreed to said terms and conditions; and, WHEREAS the Council of the Corporation of the County of Elgin deems it expedient to extend the contract with Medavie EMS Elgin Ontario Incorporated. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: THAT the extended contract between the Corporation of the County of Elgin and Medavie EMS Elgin Ontario Incorporated be authorized; and, 2. THAT the Warden and Chief Administrative Officer be authorized and directed to sign a three-year (3) contract extension, effective January 1, 2018 through December 31, 2020, with Medavie EMS Elgin Ontario Incorporated to provide land ambulance services for the County of Elgin. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 9T" DAY OF MAY 2017. Mark G. McDonald, Grant Jones, Chief Administrative Officer. Warden. 139 lllllll1r /VOOO, �cy ADDENDUM FOR TUESDAY, May 9, 2017 - 9:00 A.M. Additional Report from the Director of Engineering Services titled "Portable Weigh Scales" deferred from February 14th, 2017 County Council for additional information from Police Services Board as attached (see page 4). 140 yiu�wnnU111� IAgin! REPORT TO COUNTY COUNCIL FROM: Clayton Watters, Director of Engineering Services DATE: January 30, 2017 SUBJECT: Portable Weigh Scales INTRODUCTION: In order to by-pass fixed weigh scale systems on major highways, overweight vehicles are travelling on roads within the County of Elgin. As a result, premature deterioration of the roads is occurring, which, in turn, increases the road maintenance costs and decreases the safety of the roads. County staff is recommending that portable weigh scales be purchased in order to discourage overweight vehicles from driving within the county borders. DISCUSSION: There are overweight vehicles that drive within Elgin County in order to avoid the fixed weigh scales located on major provincial highways. This causes deterioration on our roads and results in increased expenditures for repairs and maintenance as well as compromising the safety of our roads. Therefore, having a portable system for use within the County would be a big deterrent to overweight vehicles driving within the County borders. Local municipal CAOs and Road Supervisors had requested that the County fund the cost of purchasing portable weigh scales so that they could be used on all roads across the county in enforcement efforts by the OPP. Portable weigh scales have also been recommended to staff by the Elgin County Ontario Provincial Police (OPP) for use on county and municipal roads. The weigh scales would be used by the OPP and stored at the Elgin OPP detachment, which will allow for quick and easy deployment when required. Portable weigh scales are currently used throughout the OPP system and have proven to be accurate, easy to use, convenient, and have a proven track record for court purposes. Staff is recommending that portable weigh scales be purchased for use within Elgin County. The January 24th report titled "10 Year Capital Plan" has been amended to include a project named, "Portable Weigh Scales", with the costs of $16,000 being allocated from the "Future Capital Maintenance" project line resulting no net financial impact. CONCLUSION: Overweight vehicles are driving on county and local roads in order to evade the fixed weigh scale systems on major provincial highways. In order to provide additional enforcement within county borders, and to minimize the resulting deterioration and 141 increased maintenance costs, staff is recommending that portable weigh scales be purchased for one time cost of $16,000. RECOMMENDATIONS: THAT portable weigh scales be purchased for use on County and municipal roads for a one time cost of $16,000; and, THAT funds be allocated from the "Future Capital Maintenance" budget. All of which is Respectfully Submitted Approved for Submission Clayton Watters Mark G. McDonald Director of Engineering Services Chief Administrative Officer 142 a T I Chair Dave Marr 450 Sunset Drive St. Thomas, Ontario N5R 5VI Municipality of Bayharn Municipality of Central Elgin Municipality of Dutton/Dunwich Municipality of West Elgin Township of Malahide Township of Southwold April 24, 2017 Warden Grant Jones Elgin County Council 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Warden Jones; Tel. (519) 631-1460 Ext. 161 Fax (519) 633-7661 Res. (519) 631-0700 At the April 13, 2017 meeting, the Elgin Group Police Services Board approved the following resolution: "THAT the Elgin Group Police Services Board concur with the purchase of the Portable Weigh Scales as Officers are already trained to conduct such inspections. Carried. (signed) Chair Dave Marr" Please accept this resolution of support as the Elgin Group's official position on this matter. Chair APR 211-) ?017 COUNTY OF ELGIN 143 ADMINISTRATIVE SERVICES